GE Fax Machine D780 User Manual

Fax Guide  
Please read this guide before operating this equipment.  
ENG  
After you finish reading this guide, store it in a safe place for future reference.  
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Using Your Documentation  
Your machine includes the following documentation. This documentation has been designed so that you can  
easily use your machine to suit your particular needs.  
Setting up the machine......................................  
Setting up paper..............................................  
Installing Printer Driver .....................................  
Set-up Instructions  
Document and paper handling .............................  
Making copies ................................................  
Maintenance ..................................................  
Troubleshooting feed and copy issues....................  
Reference Guide  
Sending and receiving faxes ...............................  
Speed dialing .................................................  
Troubleshooting fax issues .................................  
Fax Guide  
Only for the imageCLASS D780 model  
Printing with CAPT ...........................................  
Checking the status of a print job..........................  
Troubleshooting CAPT issues...............................  
Printer Guide  
• Documentation is included on the CD-ROM in PDF form.  
Copyright  
Copyright ©2003 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted,  
transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by  
any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written  
permission of Canon, Inc.  
Trademarks  
Canon is a registered trademark and UHQ™ is a trademark of Canon, Inc.  
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i
Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T  
V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission  
time of approximately 3 seconds* per page which results in reduced telephone line charges.  
* Approximately 3 seconds per page fax transmission time based on ITU-T No. 1 Chart (Standard Mode) at  
33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps  
modem speeds or lower, depending on telephone line conditions.  
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ii  
Contents  
Chapter 1: Introduction  
Speed Dialing Lists........................................3-9  
Printing Speed Dialing Lists ........................3-9  
Canceling the Print Out List.......................3-11  
Registering a Password and Subaddress ...3-12  
Customer Support..........................................1-1  
Operation Panel.............................................1-1  
Standby Display.............................................1-3  
Making Connections ......................................1-3  
Connecting the Telephone Line and an  
Chapter 4: Sending Faxes  
External Device ...........................................1-3  
Preparing to Send a Fax................................4-1  
Documents You Can Fax.............................4-1  
Adjusting the Quality of Your Faxes ............4-1  
Dialing Methods...........................................4-2  
Sending Methods...........................................4-5  
Memory Sending .........................................4-5  
Canceling Sending.........................................4-7  
Redialing When the Line is Busy...................4-8  
Manual Redialing.........................................4-8  
Automatic Redialing.....................................4-8  
Sequential Broadcasting................................4-9  
Delayed Sending..........................................4-11  
Confirming Transmission Status and  
Chapter 2: Registering Information  
Methods of Registering Information in the  
Machine .........................................................2-1  
Guidelines for Entering Numbers, Letters, and  
Symbols .........................................................2-1  
Correcting a Mistake....................................2-2  
Registering Required Sender Information .....2-3  
What is Sender Information?.......................2-3  
Entering the Date and Time.........................2-4  
Registering Your Fax/Telephone Number and  
Name ...........................................................2-4  
Printing a List to Check Information  
Sending Reservation....................................4-12  
Confirming Transmission Status................4-12  
Confirming Sending Reservation...............4-12  
Documents Stored in Memory .....................4-13  
Printing a List of Documents in Memory ...4-13  
Resending a Document in Memory...........4-14  
Printing a Document in Memory................4-15  
Deleting a Document from Memory...........4-16  
Registered in Your Machine ........................2-6  
Setting the Telephone Line Type ...................2-7  
Chapter 3: Speed Dialing  
What is Speed Dialing? .................................3-1  
Speed Dialing Methods ...............................3-1  
One-Touch Speed Dialing..............................3-2  
Registering Numbers for  
One-Touch Speed Dialing............................3-2  
Changing/Deleting a One-Touch Speed  
Dialing Entry ................................................3-3  
Coded Speed Dialing.....................................3-4  
Registering Numbers for  
Chapter 5: Receiving Faxes  
Different Ways to Receive a Fax ...................5-1  
Setting the Receive Mode..............................5-2  
Setting the Options for FaxTel Mode...........5-3  
Setting the Options for Distinctive  
Coded Speed Dialing...................................3-4  
Changing/Deleting a Coded Speed Dialing  
Entry ............................................................3-5  
Group Dialing.................................................3-7  
Creating Groups ..........................................3-7  
Ring Pattern Detection Feature: DRPD.......5-5  
Receiving Faxes Manually.............................5-6  
Registering a Password and Subaddress  
for Polling.......................................................5-7  
Receiving While Performing Other Tasks......5-9  
Receiving Faxes in Memory  
When a Problem Occurs................................5-9  
Canceling Receiving ......................................5-9  
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iii  
Chapter 6: Special Features  
Special Dialing ...............................................6-1  
Dialing Through a Switchboard ...................6-1  
Dialing an Overseas Number  
(With Pauses)..............................................6-1  
Switching Temporarily to Tone Dialing.........6-2  
Chapter 7: Reports and Lists  
Summary of Reports and Lists .....................7-1  
ACTIVITY REPORT.......................................7-2  
TX (Transmission) REPORT..........................7-3  
MULTI TX/RX (Transaction) REPORT ........7-4  
RX (Reception) REPORT ..............................7-4  
Chapter 8: Troubleshooting  
LCD Messages ..............................................8-1  
Faxing Problems............................................8-2  
Sending Problems .......................................8-2  
Receiving Problems.....................................8-3  
Telephone Problems ......................................8-5  
If a Power Cut Occurs ...................................8-5  
If You Cannot Solve the Problem...................8-6  
Chapter 9: Setting the Additional  
Functions  
Understanding the “Additional Functions”......9-1  
Accessing the Additional Functions.............9-1  
Menu Descriptions.......................................9-2  
Appendix: Specifications  
Facsimile ......................................................A-1  
Telephone......................................................A-1  
Index ................................................................I-1  
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iv  
Users in the U.S.A.  
Pre-Installation Requirements for Canon Facsimile  
Equipment  
A. Location  
Supply a suitable table, cabinet or desk. See the Reference Guide for the machine’s dimensions and weight.  
B. Phone Line Requirements  
1. Only a single line, touch-tone or rotary telephone set is to be used.  
2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the  
RJ11-C jack is not present, installation cannot be performed.  
3. Order a normal business line from your telephone company’s business representative. The line should be a  
regular voice grade line or the equivalent. Use only one line per machine.  
DDD (DIRECT DISTANCE DIAL) LINE  
-or-  
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS  
• Canon recommends an individual line following industry standards, e.g., the 2500 (Touch Tone) or 500  
(Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be  
NOTE  
used with your unit. Key telephone systems are not recommended because they send non-standard  
signals to individual telephones for ringing and special codes, which may cause a fax error.  
C. Power Requirements  
This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet only. Do not connect  
this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners,  
electric typewriters, copiers and machines of this sort generate electrical noise which often interferes with  
communications equipment and the sending and receiving of documents.  
Connection of the Equipment  
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear  
panel of this equipment is a label that contains, among other information, a product identifier in the format  
US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.  
This equipment may not be used on coin service provided by the telephone company. Connection to party lines is  
subjected to state tariffs.  
An FCC compliant telephone cord and modular jack are provided with this equipment. This equipment is designed  
to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68  
compliant. See Installation instructions for details.  
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs  
on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas,  
the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a  
line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the  
product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a  
decimal point (e.g., 03 is a REN of 0.3).  
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v
In Case of Equipment Malfunction  
Should any malfunction occur which cannot be corrected by the procedures described in this Fax Guide,  
disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be  
reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon  
Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility  
locations can be obtained by calling the Canon USA Consumer Information Center. (1-800-828-4040)  
Rights of the Telephone Company  
Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect  
service. The telephone company also retains the right to make changes in facilities and services which may affect  
the operation of this equipment. When such changes are necessary, the telephone company is required to give  
adequate prior notice to the user.  
FCC Notice  
Facsimile Transceiver, Model F188300  
This device complies with Part 15 of the FCC Rules.  
Operation is subject to the following two conditions:  
(1) This device may not cause harmful interference, and  
(2) this device must accept interference received, including interference that may cause undesired operation.  
• This equipment has been tested and found to comply with the limits for a class B digital device, pursuant  
to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful  
NOTE  
interference in a residential installation. This equipment generates, uses and can radiate radio frequency  
energy and, if not installed and used in accordance with the instructions, may cause harmful interference  
to radio communications. However, there is no guarantee that interference will not occur in a particular  
installation. If this equipment does cause harmful interference to radio or television reception, which can  
be determined by turning the equipment off and on, the user is encouraged to try to correct the  
interference by one or more of the following measures:  
• Reorient or relocate the receiving antenna.  
• Increase the separation between the equipment and receiver.  
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.  
• Consult the dealer or an experienced radio/TV technician for help.  
Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules.  
Do not make any changes or modifications to the equipment unless otherwise specified in the Fax Guide. If such  
changes or modifications should be made, you could be required to stop operation of the equipment.  
Canon U.S.A. Inc.  
One Canon Plaza, Lake Success, NY 11042, U.S.A.  
TEL No. (516) 328-5000  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other  
electronic device to send any message via a telephone fax machine unless such message clearly contains in a  
margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is  
sent and an identification of the business or other entity, or other individual sending the message and the telephone  
number of the sending machine or such business, other entity, or individual.  
To automatically enter this information into your machine, follow the instructions in Chapter 2 of this guide.  
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vi  
Users in Canada  
Pre-Installation Requirements for Canon Facsimile  
Equipment  
A. Location  
Supply a suitable table, cabinet, or desk. See the Reference Guide for the machine’s dimensions and weight.  
B. Order Information  
1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone  
plug. (Touch-tone is recommended if available in your area.)  
2. Order a CA11A modular jack (USOC code), which should be installed by the telephone company. If the CA11A  
jack is not present, installation cannot occur.  
3. Order a normal business line from your telephone company’s business representative. The line should be a  
regular voice grade line or equivalent. Use one line per machine.  
DDD (DIRECT DISTANCE DIAL) LINE  
-or-  
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS  
• Canon recommends an individual line following industry standards [e.g. the 2500 (Touch Tone) or 500  
(Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX machine without “Camp On” signals  
NOTE  
is also permissible with your machine. Key telephone systems are not recommended because they send  
non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.  
C. Power Requirements  
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from  
copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is  
120 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate  
installation.  
Notice  
This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is  
confirmed by the registration number. The abbreviation, IC, before the registration number signifies that  
registration was performed based on a Declaration of Conformity indicating that Industry Canada technical  
specifications were met. It does not imply that Industry Canada approved the equipment.  
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the  
local telecommunications company. The equipment must also be installed using an acceptable method of  
connection. The customer should be aware that compliance with the above conditions may not prevent degradation  
of service in some situations.  
Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or  
alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications  
company cause to request the user to disconnect the equipment.  
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone  
lines and internal metallic water pipe system, if present, are connected together. This precaution may be  
particularly important in rural areas.  
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vii  
Users should not attempt to make such connections themselves, but should contact the appropriate  
electric inspection authority or electrician, as appropriate.  
CAUTION  
NOTE  
• This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment  
Regulations.  
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a  
telephone interface. The termination on an interface may consist of any combination of devices subject only to the  
requirement that the sum of the RENs of all the devices does not exceed five.  
CANON CANADA INC.  
1-800-652-2666  
Mon. – Fri 9 AM.– 8 P.M. E.S.T. (Excluding holidays)  
For Canadian Users  
Canon Canada Inc., offers a full range of customer technical support* options:  
• For interactive troubleshooting, e-mail technical support, the latest driver downloads and answers to frequently  
asked questions (www.canon.ca)  
• Automated interactive telephone support on most current products 24 hours, 7 days a week (1-800-652-2666).  
• Free live technical support Monday—Friday (excluding holidays) for products still under warranty (1-800-652-  
2666)  
• The location of the authorized service facility nearest you (1-800-652-2666)  
If the problem cannot be corrected by using one of the above technical support options, repair options are  
available at the time of your call to the Free live technical support number above or via the website at  
* Support program specifics are subject to change without notice.  
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viii  
Type Conventions Used in This Guide  
Please read the following list of symbols, terms and abbreviations used in this guide.  
• Indicates a warning concerning operations that may lead to death or injury to persons if not  
performed correctly. In order to use the machine safely, always pay attention to these warnings.  
WARNING  
• Indicates a caution concerning operations that may lead to injury to persons or damage to  
property if not performed correctly. In order to use the machine safely, always pay attention to  
CAUTION  
these cautions.  
• Indicates an operational warning or restriction. Be certain to read these items to operate the machine  
correctly, and to avoid damage to the machine.  
IMPORTANT  
• Indicates a note for operation or an additional explanation. Reading these is highly recommended.  
NOTE  
(p. n-nn)  
A number preceded by an arrow and enclosed in parenthesis refers to a page in this guide  
where more information on the topic of the previous sentence can be found.  
Set-up Instructions Refer to the Set-up Instructions for details on the topic of the previous sentence.  
Reference Guide  
machine  
Refer to the Reference Guide for details on the topic of the previous sentence.  
The word “machine” refers to the imageCLASS D780.  
default  
A setting that remains in effect unless you change it.  
document or fax  
menu  
The original sheet(s) of paper you send or receive with the machine.  
A list of settings from which you select an item to set up or change. A menu has a title  
which appears in the LCD.  
transaction number  
When you send or receive a document, your machine automatically assigns the document  
a unique transaction number. A transaction number is a four-digit number that will help  
you keep track of documents you send and receive.  
TX/RX NO.  
TX/RX NO. is the abbreviation used for Transaction number.  
Denotes Sending.  
TX  
RX  
Denotes Receiving.  
In addition, this guide uses distinctive typefaces to identify keys and information in the LCD:  
• The keys you press appear in this typeface: Stop/Reset.  
• Information in the LCD appears in this typeface: FAX SETTINGS.  
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ix  
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x
Chapter 1  
Introduction  
Customer Support  
Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem  
with the machine’s operation, try to solve it by using the information in Chapter 8. If you cannot solve the problem  
or if you think your machine needs servicing, contact your service representative, Reference Guide.  
Operation Panel  
This section describes keys used when sending and receiving faxes.  
1
FAX Key  
LCD  
Switches standby display to Fax Mode.  
Displays messages and  
prompts during operation.  
Also displays selections,  
text and numbers when  
specifying settings.  
In Use/Memory indicator  
Flashes green when a fax is being  
received or sent. Lights green when  
the reservation of fax transmission is  
set, or a fax is received into the memory.  
Alarm indicator  
Additional Functions  
Key  
Customizes the way  
your machine operates.  
Flashes orange when the machine  
has a problem such as paper  
jams, etc. (The error message  
is displayed in the LCD).  
Energy Saver Key  
Sets or cancels the energy  
saver mode manually.  
The key lights green  
when the energy saver  
mode is set, and goes off  
when the mode is canceled.  
COPY Key  
Switches  
standby display to  
Copy Mode.  
Energy Saver  
Additional Functions  
Collate  
2 on 1  
Function  
In Use/Memory  
Alarm  
Fax Monitor  
Redial / Pause  
Stop/Reset  
ABC  
JKL  
DEF  
MNO  
WXY  
Memory  
Reference  
Coded Dial  
Directory  
Report  
+
GHI  
Set  
Delayed  
Transmission  
Space  
Delete  
Clear  
Start  
Receive Mode  
FAX Resolution  
PRS  
TUV  
Enlarge/Reduce  
Exposure  
Paper Select  
Book Sending  
OPER SYMBOLS  
Image Quality  
Tone  
Numeric Keys  
Start Key  
4 (–), e (+) Keys  
Scroll through the  
selections so you can  
see other settings.  
Enter numbers when  
dialing or registering  
fax/telephone numbers.  
Also enter characters  
when registering names.  
Starts sending faxes.  
Stop/Reset Key  
Set Key  
Determines the contents  
you set or register.  
Also, if the document being  
scanned stops in the ADF,  
pressing this key makes  
the document come out  
automatically.  
Cancels sending or receiving  
faxes and other operations,  
and returns the machine to  
standby mode.  
Tone Key  
Connects to  
information services  
that accept tone dialing  
only, even if you are  
using a rotary pulse.  
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1-1  
One-Touch Speed Dialing Keys  
The keys marked 01 to 12 can be used to dial pre-registered fax/telephone numbers.  
To dial using these keys, you need to register the number for one-touch speed dialing.  
When the Function key is pressed and the indicator lights green, the following keys can be  
used for the fax functions.  
Also, if fax functions are programmed into these keys, they can be used directly as One-Touch Keys  
without pressing Function to execute the fax functions.  
Fax Monitor Key  
Confirms the status of fax communication.  
Memory Reference Key  
Confirms documents stored in the machine for memory sending or memory receiving.  
Report Key  
Prints a report listing fax communications, dial list, data list or document list.  
You can also use this key to cancel the printing job.  
Delayed Transmission Key  
Specifies the fax sending time for the delayed sending function.  
Book Sending Key  
This key can be used to send documents from the platen glass.  
+ Key  
Enters a plus sign (+).  
Space Key  
Enters a space between letters and numbers.  
Delete Key  
Deletes characters one by one.  
Clear Key  
Deletes all characters.  
Function Key  
After pressing this key, you can use the keys marked  
01 to 12 (except for 06 to 08) for the fax functions.  
Lights green when the key is pressed and goes off when  
the key is pressed again.  
Function  
Fax Monitor  
Redial/Pause Key  
Dials the last number dialed with the numeric keys,  
or inserts a pause within and/or after a number.  
Redial / Pause  
Coded Dial  
Memory  
Reference  
Coded Dial Key  
Report  
+
The key can be used to dial fax/telephone numbers pre-  
registered under a two-digit code. To dial by using this key,  
you need to register a number for the coded speed dialing.  
Directory  
Delayed  
Transmission  
Space  
Delete  
Clear  
Receive Mode  
FAX Resolution  
Directory Key  
Book Sending  
Searches fax/telephone numbers pre-registered under  
the One-Touch Speed Dialing Keys or Coded Speed Dialing  
Keys using the names of the registers.  
Receive Mode Key  
Selects the receive mode.  
FAX Resolution Key  
Selects the fax resolution: STANDARD, FINE, PHOTO, SUPER FINE  
or ULTRA FINE.  
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1-2  
Standby Display  
The standby display differs depending on which mode is selected. When the machine is plugged in, the Copy  
Mode standby display appears. You can switch from Copy Mode to Fax Mode by pressing FAX.  
The standby display in Fax Mode is as follows:  
I Fax Mode  
Date & Time  
1
Receive Mode  
Fax Resolution  
The standby display in Copy Mode is, Reference Guide.  
NOTE  
Making Connections  
Connecting the Telephone Line and an External  
Device  
The machine has two jacks on the left side for connection of the following:  
: Telephone line  
L
: External device, such as telephone or  
answering machine  
If you neet to send and  
receive faxes and voice calls,  
2
connect the line from the  
telephone or answering  
machine to the jack.  
Connect the supplied  
telephone line to the  
then connect the other end  
of the line to the telephone  
jack on your wall.  
1
jack,  
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1-3  
External Device Connections  
The external devices you connect to the machine will depend on how you want to use the machine.  
Recommended device connections and receive modes are shown below.  
If you have connected an external device to the machine, be sure to select the correct receive mode.  
(p. 5-1)  
IMPORTANT  
Recommended Device Connections  
Receive Modes  
Machine and Telephone  
FaxTel  
DRPD  
Manual  
Wall Jack  
Telephone  
Machine Only  
FaxOnly  
Wall Jack  
Wall Jack  
Machine and Answering Machine  
AnsMode  
Answering  
Machine  
Machine, Answering Machine and Telephone  
AnsMode  
Wall Jack  
Telephone Answering  
Machine  
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1-4  
Chapter 2  
Registering Information  
Methods of Registering Information in the Machine  
To customize the machine to your particular needs, you can adjust the general operation, sending, receiving,  
printing, system settings and speed dialing settings.  
You can adjust settings directly via the operation panel of the machine. Detailed instructions are described in this  
guide.  
Guidelines for Entering Numbers, Letters and Symbols  
When you come to a step that requires you to enter a name or number, refer to the table below to determine  
which numeric key to press for the character you want:  
2
Key  
Letters (:A)  
Numbers (:1)  
1
ABC  
2
@ . – _ /  
1
A B C a b c  
D E F d e f  
2
3
4
5
6
7
8
9
0
DEF  
3
GHI  
4
G H I g h i  
JKL  
5
J K L j k l  
MNO  
M N O m n o  
P Q R S p q r s  
T U V t u v  
6
PRS  
7
TUV  
8
WXY  
9
W X Y Z w x y z  
OPER  
0
SYMBOLS  
#
Letter input (:A)  
Number input (:1)  
Tone  
• If you do not press any key for more than 2 minutes, when entering data, the machine will  
automatically return to standby mode with the auto clear function.  
NOTE  
AUTO CLEARcan be set within a range of 1 to 9 minutes at one minute intervals. You can also disable  
the auto clear function, Reference Guide.  
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2-1  
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.  
NOTE  
I Entering Letters  
1 Press T to switch to letter mode (:A).  
3 Continue entering other letters using the  
numeric keys.  
:A  
_
:A  
Ex:  
CA  
Ex:  
2 Press the numeric key that contains the  
• If the next letter you want to enter is under a  
different numeric key, simply press that key until  
the letter you want appears.  
letter you want.  
:A  
-or-  
C
Ex:  
If the next letter you want to enter is under the  
same numeric key you pressed in step 2, use e  
(+) to move the cursor to the right. Then press that  
same numeric key repeatedly until the letter you  
want appears.  
• Press repeatedly until the letter you want appears.  
Each key cycles through the letters it contains.  
• If you are unsure which key to press for the letter  
you want, p. 2-1.  
• Press Space to enter a space and move the cursor  
to the right.  
I Entering Symbols  
1 Press T to switch to letter mode (:A).  
3 If you want to enter another symbol, use e  
(+) to move the cursor to the right, then  
press # repeatedly until the symbol you  
want appears.  
:A  
_
Ex:  
2 Press # repeatedly until the symbol you  
:A  
want appears.  
#-  
Ex:  
:A  
#
Ex:  
I Entering Numbers  
1 Press T to switch to number mode (:1).  
3 Continue entering other numbers using the  
numeric keys.  
:1  
_
:1  
Ex:  
10_  
Ex:  
2 Press the numeric key that contains the  
number you want.  
:1  
1_  
Ex:  
• Press Space to enter a space and move the cursor  
to the next digit.  
Correcting a Mistake  
If you make a mistake while entering letters or numbers, you can delete it by pressing Delete or Clear.  
I To delete the last letter/number  
Press Delete once to delete the last letter or the last number you entered.  
I To delete all letters/numbers  
Press Clear to delete all letters or all numbers you entered.  
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2-2  
Registering Required Sender Information  
In the United States, FCC rules governing the use of facsimile equipment state that the following sender  
information must be printed on every facsimile transmission:  
Your fax/telephone number  
Your personal name or company name  
• The date and time of transmission  
Your machine has been designed to print this information at the top of every fax you send. You must therefore  
register your machine’s fax/telephone number, your personal name or company name, and the current date and  
time before using your machine.  
This section gives details on registering the sender information.  
What is Sender Information?  
When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number  
and the date and time of transmission will be printed in small type at the top of each page. This information is  
called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you must register your  
details in your machine so that whenever you send a fax, the other party knows who sent it and when it was sent.  
Below is an example of how your sender information would be printed on a fax sent from your machine:  
2
12/03/2003 15:33 FAX 123 4567  
CANON  
CANON CANADA  
001/001  
DATE AND TIME  
Date and time of  
transmission.  
THE SLEREXE COMPANY LIMITED  
SAPORS LANE•BOOLE•DORSET•BH25 8ER  
TELEPHONE BOOLE (945 13) 51617  
FAX 1234567  
FAX/TELEPHONE  
NUMBER  
Your fax/telephone  
number.  
You can select FAX or  
TEL to be displayed in  
front of the number.  
(p. 9-4)  
Our Ref. 350/PJC/EAC  
UNIT NAME  
Your name or  
company name.  
DESTINATION  
If you used memory sending and  
dialed the fax number using one-  
touch or coded speed dialing, the  
other party’s name appears here.  
PAGE NUMBER  
The page number  
of the fax.  
You can set the sender information to print inside or outside the image area. (p. 9-4)  
You can enter the sender information from the Additional Functions. (p. 9-4)  
NOTE  
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2-3  
Entering the Date and Time  
1
2
4
Press Additional Functions.  
Use the numeric keys to enter the correct  
month, day, year and time in this order.  
Use 4 (–) or e (+) to select 5.TIMER  
SETTINGS.  
DATE/TIME SETTING  
12/03/03 15:30  
Ex:  
ADDITIONAL FUNCTIONS  
5.TIMER SETTINGS  
• Use 4 (–) or e (+) to move the cursor under the  
number you want to change, then press the  
numeric key.  
• Enter only the last two digits of the year.  
• Use the 24-hour format for the time setting  
(e.g.1:00 p.m. as 13:00).  
3 Press Set twice.  
The date and time currently set for the machine are  
displayed.  
5 Press Set.  
TIMER SETTINGS  
1.DATE/TIME SETTING  
DATE/TIME SETTING  
DATA ENTRY OK  
DATE/TIME SETTING  
12/03/03 12:10  
Ex:  
TIMER SETTINGS  
2.AUTO CLEAR  
6 Press Stop/Reset to return to standby  
display.  
Registering Your Fax/Telephone Number and Name  
• The Function key will light up by pressing Function to be able to operate the Space, Delete,  
Clear or + key.  
NOTE  
1 Press Additional Functions.  
4 Use the numeric keys to enter your fax  
number (max. 20 digits, including spaces).  
2 Use 4 (–) or e (+) to select 3.FAX  
SETTINGS.  
USER TEL NO.  
TEL=  
123 4567  
Ex:  
ADDITIONAL FUNCTIONS  
3.FAX SETTINGS  
• If you have already registered your fax/telephone  
number, the previous entry will be displayed. To  
change your fax/telephone number, use the  
numeric keys to enter your fax number.  
• Press Space to enter a space.  
3 Press Set four times.  
FAX SETTINGS  
1.USER SETTINGS  
• To enter a plus sign (+) before the number, press +  
key.  
• If you make a mistake, press Delete or 4 (–) to  
delete the last number or press Clear to delete all  
the numbers you entered.  
USER SETTINGS  
1.TEL LINE SETTINGS  
TEL LINE SETTINGS  
1.USER TEL NO.  
USER TEL NO.  
TEL=  
Ex:  
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2-4  
5 Press Set.  
9 Use the numeric keys to enter your name  
or company name (max. 24 characters,  
including spaces).  
USER TEL NO.  
DATA ENTRY OK  
:A  
TEL LINE SETTINGS  
2.TEL LINE TYPE  
CANON  
Ex:  
If you are unsure how to enter characters,  
p. 2-1.  
If you have already registered your name or  
company name, previous entry will be displayed.  
To change your name, press Clear to delete the  
previous entry and re-enter.  
• Press Space to enter a space and move the cursor  
to the right.  
• If you make a mistake, press 4 (–) or e (+) to  
move the cursor to the incorrect character, then  
press Delete. Or press Clear to delete all  
characters you entered.  
6
7
Press Additional Functions.  
USER SETTINGS  
1.TEL LINE SETTINGS  
Use 4 (–) or e (+) to select 2.UNIT  
NAME.  
USER SETTINGS  
2.UNIT NAME  
2
8 Press Set.  
10  
Press Set.  
:A  
_
:A  
Ex:  
DATA ENTRY OK  
Ex:  
USER SETTINGS  
3.TX TERMINAL ID  
11 Press Stop/Reset to return to standby  
display.  
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2-5  
Printing a List to Check Information Registered in  
Your Machine  
You can print the USER’S DATA LIST to check the sender information and current settings of your machine.  
1 Press Additional Functions.  
3 Press Set twice.  
PRINT LISTS  
1.USER DATA  
2 Use 4 (–) or e (+) to select 7.PRINT  
LISTS.  
• The machine returns to standby mode then prints  
the USER’S DATA LIST.  
ADDITIONAL FUNCTIONS  
7.PRINT LISTS  
The sender information is shown at the beginning of the list. The current settings of the machine are listed after  
this.  
12/03/2003 16:40 FAX 123 4567  
CANON  
001  
*****************************  
USER S DATA LIST  
***  
***  
*****************************  
1. COMMON SETTINGS  
DEFAULT SETTINGS  
SW AFTER AUTO CLR  
VOLUME CONTROL  
KEYPAD VOLUME  
VOLUME  
COPY  
DEFAULT MODE  
ON  
1
ALARM VOLUME  
VOLUME  
ON  
1
TX DONE TONE  
VOLUME  
ERROR ONLY  
1
RX DONE TONE  
ERROR ONLY  
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2-6  
Setting the Telephone Line Type  
Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of your  
telephone line type, check with your local telephone company. Your machine is factory-set to operate with a tone  
line (TOUCH TONE). If you need to change the setting, follow this procedure.  
1 Press Additional Functions.  
5 Press Set.  
TEL LINE TYPE  
TOUCH TONE  
2 Use 4 (–) or e (+) to select 3.FAX  
SETTINGS.  
Ex:  
ADDITIONAL FUNCTIONS  
3.FAX SETTINGS  
6
Use 4 (–) or e (+) to select the telephone  
line type setting you want to set.  
TEL LINE TYPE  
3 Press Set three times.  
ROTARY PULSE  
Ex:  
2
FAX SETTINGS  
1.USER SETTINGS  
You can select from the following:  
- ROTARY PULSE  
- TOUCH TONE  
USER SETTINGS  
1.TEL LINE SETTINGS  
7
Press Set.  
TEL LINE SETTINGS  
1.USER TEL NO.  
TEL LINE SETTINGS  
3.TX START SPEED  
4 Use 4 (–) or e (+) to select 2.TEL  
LINE TYPE.  
8 Press Stop/Reset to return to standby  
display.  
TEL LINE SETTINGS  
2.TEL LINE TYPE  
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2-7  
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2-8  
Chapter 3  
Speed Dialing  
What is Speed Dialing?  
Speed dialing allows you to simplify dialing procedures by registering a fax/telephone number(s) and name under  
a one-touch speed dialing key or coded speed dialing keys. You can then dial that number by pressing only one or  
a few keys.  
Speed Dialing Methods  
There are three speed dialing methods available with your machine as follows:  
I One-Touch Speed Dialing (p. 3-2)  
Allows you to dial a fax or telephone number by pressing only one key. You can register up to 12 destinations  
for one-touch speed dialing.  
I Coded Speed Dialing (p. 3-4)  
3
Allows you to dial a fax or telephone number by pressing Coded Dial followed by a two-digit code of your  
choice. You can register up to 100 different destinations.  
I Group Dialing (p. 3-7)  
Allows you to dial a group of registered one-touch and/or coded speed dialing fax numbers. By registering a  
group for one-touch or coded speed dialing, you press only one or a few keys to send the same document to  
several destinations.  
The following pages describe how to register numbers for speed dialing.  
• For instructions on dialing using the speed dialing methods, pp. 4-3, 4-4.  
NOTE  
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3-1  
One-Touch Speed Dialing  
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.  
NOTE  
Registering Numbers for One-Touch Speed Dialing  
1 Press Additional Functions.  
• If you make a mistake, move the cursor to the  
incorrect number by pressing 4 (–) or e (+), and  
2 Use 4 (–) or e (+) to select 4.ADD.  
press Delete repeatedly to delete the numbers one  
REGISTRATION.  
by one. Or, press Clear to delete all the numbers  
you have entered.  
ADDITIONAL FUNCTIONS  
4.ADD. REGISTRATION  
7 Press Set twice.  
TEL NUMBER ENTRY  
DATA ENTRY OK  
3 Press Set twice.  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
1-TOUCH SPD DIAL  
2.NAME  
1-TOUCH SPD DIAL  
:A  
01=  
905 795 1111  
Ex:  
_
4 Use 4 (–) or e (+) to select a one-touch  
8 Use the numeric keys to enter the name  
that goes with the number (max. 16  
characters, including spaces).  
speed dialing key (01 to 12).  
1-TOUCH SPD DIAL  
04=  
Ex:  
:A  
You can directly select the one-touch speed dialing  
key by pressing it.  
Canon ITALIA  
Ex:  
• If a one-touch speed dialing key has already been  
registered, the number registered under that key  
appears.  
• If a group is already registered under a one-touch  
speed dialing key, GROUP DIALappears.  
• If the fax functions have been programmed into  
the keys marked 01 to 12 using PROG 1-TOUCH  
KEY in the Additional Functions, PROG 1-TOUCH  
KEYwill appear.  
• If you are unsure how to enter characters, p. 2-1.  
9 Press Set.  
:A  
DATA ENTRY OK  
1-TOUCH SPD DIAL  
3.OPTIONAL SETTING  
• For details of OPTIONAL SETTING, refer to the  
following items as required.  
5 Press Set twice.  
– Registering a Password and Subaddress (p. 3-12)  
– Registering a Password and Subaddress for  
Polling (p. 5-7)  
TX TIME SETTINGin the Additional Functions  
(p. 9-9)  
1-TOUCH SPD DIAL  
1.TEL NUMBER ENTRY  
TEL NUMBER ENTRY  
TEL=  
10  
To continue registering other one-touch  
speed dialing keys, press Additional  
Functions then repeat the procedure from  
step 4.  
6 Use the numeric keys to enter the fax/  
telephone number you want to register  
(max. 120 digits, including spaces and  
pauses).  
– or –  
Press Stop/Reset to return to standby  
display.  
TEL NUMBER ENTRY  
TEL=2 50921  
Ex:  
• Use the destination label provided on your  
machine for easy reference dialing.  
• Press Space to enter a space and move the cursor  
to the next digit. Spaces are optional and are  
ignored during dialing.  
NOTE  
• Press Redial/Pause to enter a pause (p. 6-1).  
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3-2  
Changing/Deleting a One-Touch Speed Dialing Entry  
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.  
NOTE  
1 Follow steps 1 to 3 of “Registering  
6 Press Clear to delete the previous entry,  
Numbers for One-Touch Speed Dialing.”  
then re-enter the name.  
(
p. 3-2)  
:A  
Canon OPTICS  
2
Use 4 (–) or e (+) to select the one-touch  
speed dialing key assigned to the entry you  
want to change or delete.  
Ex:  
• If you do not want to change the name, ignore this  
step. Proceed to step 7.  
• If you are unsure how to enter characters,  
p. 2-1.  
1-TOUCH SPD DIAL  
06=  
1 432 2015  
Ex:  
7 Press Set.  
You can directly select the one-touch speed dialing  
key by pressing it.  
:A  
DATA ENTRY OK  
3 Press Set twice.  
3
1-TOUCH SPD DIAL  
3.OPTIONAL SETTING  
1-TOUCH SPD DIAL  
1.TEL NUMBER ENTRY  
8 Press Stop/Reset to return to standby  
TEL NUMBER ENTRY  
TEL=1 432 2015_  
display.  
To Delete a One-Touch Speed Dialing  
To Change a One-Touch Speed Dialing  
Entry:  
Entry:  
4 Press Function, then Clear to delete the  
4 Press Function, then Clear to delete the  
previous entry, then re-enter the  
fax/telephone number.  
fax/telephone number.  
TEL NUMBER ENTRY  
TEL=  
TEL NUMBER ENTRY  
TEL=1 432 2060_  
Ex:  
• If you delete the number by mistake, press  
Stop/Reset before you press Set, so that  
the number is not deleted.  
• If you do not want to change the fax/telephone  
number, ignore this step.  
• Press Space to enter a space and move the cursor  
to the next digit. Spaces are optional and are  
ignored during dialing.  
• Press Redial/Pause to enter a pause.  
• If you make a mistake, move the cursor to the  
incorrect number by pressing 4 (–) or e (+), and  
press Delete repeatedly to delete the numbers one  
by one. Or, press Clear to delete all the numbers  
you have entered.  
NOTE  
5 Press Set.  
TEL NUMBER ENTRY  
ERASING END  
1-TOUCH SPD DIAL  
2.NAME  
6
Press Stop/Reset to return to standby  
display.  
• The registered name is automatically cleared when  
5
Press Set twice.  
you clear the fax/telephone number.  
TEL NUMBER ENTRY  
DATA ENTRY OK  
1-TOUCH SPD DIAL  
2.NAME  
:A  
Canon OPTIX  
Ex:  
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3-3  
Coded Speed Dialing  
Registering Numbers for Coded Speed Dialing  
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.  
NOTE  
1
2
8
Press Additional Functions.  
Use the numeric keys to enter the fax/  
telephone number you want to register (max.  
120 digits, including spaces and pauses).  
Use 4 (–) or e (+) to select 4.ADD.  
REGISTRATION.  
TEL NUMBER ENTRY  
TEL=1 49 39 25 25_  
ADDITIONAL FUNCTIONS  
4.ADD. REGISTRATION  
Ex:  
• Press Space to enter a space and move the cursor  
to the next digit. Spaces are optional and are  
ignored during dialing.  
3 Press Set.  
• Press Redial/Pause to enter a pause.  
• If you make a mistake, move the cursor to the  
incorrect number by pressing 4 (–) or e (+), and  
press Delete repeatedly to delete the numbers one  
by one. Or, press Clear to delete all the numbers  
you have entered.  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
4 Use 4 (–) or e (+) to select 2.CODED  
SPD DIAL.  
ADD. REGISTRATION  
2.CODED SPD DIAL  
9 Press Set twice.  
TEL NUMBER ENTRY  
DATA ENTRY OK  
5 Press Set.  
CODED SPD DIAL  
CODED SPD DIAL  
2.NAME  
A00=  
2131 1250  
Ex:  
:A  
6 Use 4 (–) or e (+) to select a coded speed  
_
dialing code (00 to 99).  
CODED SPD DIAL  
A02=  
10 Use the numeric keys to enter the name  
that goes with the number (max. 16  
characters, including spaces).  
Ex:  
You can enter the coded speed dialing code (2-  
digit) with the numeric keys after pressing Coded  
Dial.  
• If a coded speed dialing code has already been  
registered, the number registered under that code  
appears.  
:A  
Canon FRANCE  
Ex:  
• If you are unsure how to enter characters,  
p. 2-1.  
• If a group is already registered under a coded  
speed dialing code, GROUP DIALappears.  
7
Press Set twice.  
CODED SPD DIAL  
1.TEL NUMBER ENTRY  
TEL NUMBER ENTRY  
TEL=  
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3-4  
11 Press Set.  
12 To continue registering other coded speed  
dialing codes, press Additional Functions  
then repeat the procedure from step 6.  
– or –  
:A  
DATA ENTRY OK  
Ex:  
CODED SPD DIAL  
3.OPTIONAL SETTING  
Press Stop/Reset to return to standby  
display.  
• For details of OPTIONAL SETTING, refer to the  
following items as required.  
– Registering a Password and Subaddress (p. 3-12)  
– Registering a Password and Subaddress for  
Polling (p. 5-7)  
TX TIME SETTINGin the Additional Functions  
(p. 9-9)  
You can print the CODED DIAL LIST  
showing all the numbers and names  
NOTE  
registered for coded speed dialing  
(pp. 3-9, 3-10). Keep this list near your  
machine for easy reference when dialing.  
Changing/Deleting a Coded Speed Dialing Entry  
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.  
3
NOTE  
1 Follow steps 1 to 5 of “Registering  
To Change a Coded Speed Dialing  
Numbers for Coded Speed Dialing.”  
Entry:  
(
p. 3-4)  
4 Press Function, then Clear to delete the  
previous entry, then re-enter the  
fax/telephone number.  
2 Use 4 (–) or e (+) to select the coded  
speed dialing code assigned to the entry  
you want to change or delete.  
TEL NUMBER ENTRY  
TEL=81 773 3173_  
Ex:  
CODED SPD DIAL  
• If you do not want to change the fax/telephone  
number, ignore this step.  
• Use Space to enter a space and move the cursor  
to the next digit. Spaces are optional and are  
ignored during dialing.  
A32=  
81 773 3115  
Ex:  
You can enter the coded speed dialing code (2-  
digit) with the numeric keys after pressing Coded  
Dial.  
• Press Redial/Pause to enter a pause.  
• If you make a mistake, move the cursor to the  
incorrect number by pressing 4 (–) or e (+), and  
press Delete repeatedly to delete the numbers one  
by one. Or, press Clear to delete all the numbers  
you have entered.  
3 Press Set twice.  
CODED SPD DIAL  
1.TEL NUMBER ENTRY  
TEL NUMBER ENTRY  
TEL=81 773 3115_  
5 Press Set twice.  
TEL NUMBER ENTRY  
DATA ENTRY OK  
CODED SPD DIAL  
2.NAME  
:A  
Canon UC_  
Ex:  
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3-5  
6 Press Function, then Clear to delete the  
To Delete a Coded Speed Dialing  
Entry:  
previous entry, then re-enter the name.  
4 Press Function, then Clear to delete the  
:A  
Canon UK  
fax/telephone number.  
Ex:  
• If you do not want to change the name, ignore this  
step.  
TEL NUMBER ENTRY  
TEL=  
• If you are unsure how to enter characters,  
p. 2-1.  
5
Press Set.  
7 Press Set.  
TEL NUMBER ENTRY  
ERASING END  
:A  
DATA ENTRY OK  
CODED SPD DIAL  
2.NAME  
CODED SPD DIAL  
3.OPTIONAL SETTING  
6 Press Stop/Reset to return to standby  
8 Press Stop/Reset to return to standby  
display.  
display.  
• The registered name is automatically cleared when  
you clear the fax/telephone number.  
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3-6  
Group Dialing  
Creating Groups  
• The Function key will light up by pressing Function to be able to operate Clear.  
NOTE  
1 Press Additional Functions.  
To register a group under a one-touch  
speed dialing key:  
2 Use 4 (–) or e (+) to select 4.ADD.  
REGISTRATION.  
Use 4 (–) or e (+) to select the key under  
which you want to register the group (01 to  
12).  
ADDITIONAL FUNCTIONS  
4.ADD. REGISTRATION  
GROUP DIAL  
03=  
Ex:  
3 Press Set.  
• If a one-touch speed dialing key has already been  
registered, 1-TOUCH SPD DIALor GROUP DIAL  
appears.  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
3
• If the fax functions have been programmed into  
the keys marked 01 to 12 using PROG 1-TOUCH  
KEY in the Additional Functions, PROG 1-TOUCH  
KEYwill appear.  
4
Use 4 (–) or e (+) to select 3.GROUP  
DIAL.  
ADD. REGISTRATION  
3.GROUP DIAL  
To register a group under a coded  
speed dialing code:  
5 Press Set.  
Press Coded Dial, then use the numeric  
keys to enter the code under which you  
want to register the group (00 to 99).  
GROUP DIAL  
01=1-TOUCH SPD DIAL  
Ex:  
GROUP DIAL  
A21=  
6 Select a one-touch speed dialing key or  
coded speed dialing code under which you  
want to register the group.  
Ex:  
• If a coded speed dialing code has already been  
registered, CODED SPD DIALor GROUP DIAL  
appears.  
• If you wish to register a group under the  
NOTE  
already registered one-touch speed dialing  
key or coded speed dialing code, or you  
want to re-enter a group, you must delete  
the previous information first. (pp. 3-3,  
3-5, 3-6)  
7
Press Set twice.  
GROUP DIAL  
1.TEL NUMBER ENTRY  
• Do not register a group under a one-touch  
speed dialing key or coded speed dialing  
code, in which SUBADDRESS TXor  
POLLING RXhas been set. If you do so,  
you cannot send faxes to the other party’s  
which have a subaddress registered.  
TEL=  
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3-7  
8 Enter the one-touch and/or coded speed  
dialing numbers you want to register in the  
group.  
9 Press Set twice.  
GROUP DIAL  
2.NAME  
You cannot register numbers in groups that have  
not been registered for speed dialing.  
You can review the numbers registered under the  
group by pressing 4 (–) or e (+).  
:A  
_
10  
Use the numeric keys to enter a name for  
the group (max.16 characters, including  
spaces).  
If you want to delete one of these  
numbers from the group:  
Press 4 (–) or e (+) to display the number you  
want to delete and press Clear (ERASING END  
is displayed).  
If you want to delete all numbers in the  
group:  
Press 4 (–) or e (+) to display the number and  
press Clear repeatedly until all numbers are  
deleted.  
:1  
Canon GROUP 2_  
Ex:  
• If you do not want to register the name, ignore this  
step.  
• If you are unsure how to enter characters,  
p. 2-1.  
Deleting all numbers will cancel the group.  
* If the group has already been registered, or the  
transmission time has already been registered  
using TX TIME SETTING, the group’s name  
or the transmission time will not be deleted  
even if you delete all the numbers.  
11 Press Set.  
:1  
DATA ENTRY OK  
GROUP DIAL  
3.TX TIME SETTNG  
You can cancel registering numbers and return to  
standby display by pressing the Stop/Reset  
anytime before pressing Set in step 9.  
You can specify up to 5 different time settings for  
transmission time. (p. 9-9)  
12 To continue registering other groups, press  
Additional Functions then repeat the  
procedure from step 6.  
To enter a destination registered for  
one-touch speed dialing:  
Press the one-touch speed dialing key  
assigned to each number you want to  
register in the group. Repeat for other keys.  
– or –  
Press Stop/Reset to return to standby  
display.  
TEL=  
2 50921  
You can print the GROUP DIAL LIST  
showing all the numbers and names  
04 Canon ITALIA  
Ex:  
NOTE  
registered for group dialing (pp. 3-9,  
3-11). Keep this list near your machine for  
easy reference when dialing.  
To enter a destination registered for  
coded speed dialing:  
Press Coded Dial, then use the numeric  
keys to enter the two-digit code assigned to  
the number you want to register in the  
group. Repeat for other codes.  
TEL=  
1 49 39 25 25  
A02 Canon FRANCE  
Ex:  
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3-8  
Speed Dialing Lists  
You can print lists of fax/telephone numbers registered for speed dialing. Keep these lists near your machine so  
you can refer to them when dialing.  
Printing Speed Dialing Lists  
1 Press Additional Functions.  
- CODED DIAL LIST  
- 1-TOUCH (DETAIL)  
2 Use 4 (–) or e (+) to select 7.PRINT  
- CODED (DETAIL)  
LISTS.  
- GROUP DIAL LIST  
ADDITIONAL FUNCTIONS  
7.PRINT LISTS  
7 Press Set.  
1-TOUCH LIST  
1.NO SORT  
3 Press Set.  
PRINT LISTS  
1.USER DATA  
• If you selected 1-TOUCH LIST, or 1-TOUCH  
(DETAIL), CODED DIAL LISTor CODED  
(DETAIL)above, select SORTor NO SORT  
depending on what order you want the destinations  
to be printed:  
Select 1.NO SORTto print the list in key number  
order.  
4 Use 4 (–) or e (+) to select 2.SPEED  
DIAL LIST.  
3
PRINT LISTS  
2.SPEED DIAL LIST  
-or-  
Select 2.SORTto print the list with the names of  
the destinations in alphabetical order.  
5 Press Set.  
SPEED DIAL LIST  
1.1-TOUCH LIST  
8 Press Set.  
• The machine prints the list and returns to standby  
mode.  
6 Use 4 (–) or e (+) to select the list you  
want to print.  
You can also print the list using Report.  
SPEED DIAL LIST  
Press Fax, then press Function (the  
NOTE  
2.CODED DIAL LIST  
Function key lights up). Press Report,  
and select a report you want, then press  
Set. This procedure must be performed in  
Fax Mode.  
Ex:  
You can select from the following:  
- 1-TOUCH LIST  
Samples of the lists are shown as follows.  
I 1-TOUCH LIST  
12/03/2003 17:02 FAX 123 4567  
CANON  
001  
12/03/2003 17:03  
CANON  
001  
FAX 123 4567  
**********************************************  
NO.  
01]  
03]  
04]  
06]  
12]  
***  
ONE-TOUCH SPEED DIAL TEL # LIST 1  
***  
**********************************************  
[
[
[
[
[
905 79
GROU
2 5092
NO.  
DESTINATION TEL #  
2 887 0166  
905 795 1111  
GROUP DIAL  
2 50921  
DESTINATION ID  
TX TYPE  
REGULAR TX  
1 432
[
12]  
Canon AUSTRALIA  
2 887
Canon CANADA  
Canon GROUP 2  
Canon ITALIA  
[
[
[
[
01]  
03]  
04]  
06]  
REGULAR TX  
REGULAR TX  
REGULAR TX  
1 432 2060  
Canon OPTICS  
UNSORTED LIST: DESTINATIONS LISTED  
IN KEY ORDER.  
SORTED LIST: DESTINATIONS LISTED IN  
ALPHABETICAL ORDER.  
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3-9  
I 1-TOUCH (DETAIL)  
12/03/2003 17:07 FAX 123 4567  
CANON  
001  
*****************************  
12/03/2003  
FAX 123 4567  
001  
17:07
CANON  
**********************************************  
[
[
01] DESTINA
DESTINA
ONE-TOUCH SPEED DIAL TEL # LIST 2  
***
***  
**********************************************  
TX TYPE  
[
12] DESTINATION TEL # 2 887 0166  
03] DESTINA
DESTINA
DESTINATION ID  
Canon AUSTRALIA  
REGULAR TX  
TX TYPE  
[
01] DESTINATION TEL #  
DESTINATION ID  
905 795 1111  
Canon CANADA  
UNSORTED LIST: DESTINATIONS LISTED  
IN KEY ORDER.  
SORTED LIST: DESTINATIONS LISTED IN  
ALPHABETICAL ORDER.  
I CODED DIAL LIST  
12/03/2003 17:04 FAX 123 4567  
CANON  
001  
17:05
12/03/2003  
FAX 123 4567  
CANON  
001  
****************************************  
NO.  
CODED SPEED DIAL TEL # LIST 1  
***  
***  
****************************************  
[A 00]  
[A 02]  
[A 03]  
[A 21]  
[A 32]  
2131 1
49 3
1
516p4NO.  
GROUP
DESTINATION TEL #  
DESTINATION ID  
Canon DEUTSCH.  
TX TYPE  
[A 00]  
2131 1250  
49 39 25 25  
GROUP DIAL  
516p488 6700  
81 773 3173  
REGULAR TX  
81 773 
[A 02]  
1
Canon FRANCE  
Canon GROUP 1  
Canon U . S . A .  
Canon UK  
REGULAR TX  
[A 21]  
[A 03]  
[A 32]  
REGULAR TX  
REGULAR TX  
UNSORTED LIST: DESTINATIONS LISTED  
IN KEY ORDER.  
SORTED LIST: DESTINATIONS LISTED IN  
ALPHABETICAL ORDER.  
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3-10  
I CODED (DETAIL)  
12/03/2003 17:10 FAX 123 4567  
CANON  
001  
*****************************  
12/03/2003  
FAX 123 4567  
001  
17:09
CANON  
*****************************************  
[A 00] DESTIN
DESTIN
CODED SPEED DIAL TEL # LIST 2  
***  
***  
*****************************************  
TX TYP
[A 00] DESTINATION TEL #  
2131 1250  
Canon DEUTSCH.  
[A 02] DESTIN
DESTIN
DESTINATION ID  
TX TYPE  
REGULAR TX  
[A 02] DESTINATION TEL #  
DESTINATION ID  
1 49 39 25 25  
Canon FRANCE  
UNSORTED LIST: DESTINATIONS LISTED  
IN KEY ORDER.  
SORTED LIST: DESTINATIONS LISTED IN  
ALPHABETICAL ORDER.  
3
I GROUP DIAL LIST  
12/03/2003 17:06 FAX 123 4567  
CANON  
001  
*********************************  
GROUP DIAL TEL # LIST  
***  
***  
*********************************  
[A 21] Canon GROUP 1  
[A 03] 516p488 6700  
Canon U. S . A .  
Canon CANADA  
[
01] 905 795 1111  
[
03] Canon GROUP 2  
[A 00] 2131 1250  
[A 02] 1 49 39 25 25  
[A 32] 81 773 3173  
Canon DEUTSCH.  
Canon FRANCE  
Canon UK  
[
04] 2 50921  
Canon I TA L I A  
Canceling the Print Out List  
You can cancel printing lists even after performing the printing procedure.  
1 Press Additional Functions.  
5 Press Set.  
CANCEL REPORT?  
<YES  
2 Use 4 (–) or e (+) to select 7.PRINT  
LISTS.  
NO>  
ADDITIONAL FUNCTIONS  
7.PRINT LISTS  
6 Press 4 (–).  
• Printing is canceled.  
• If you change your mind and want to continue the  
printing, press e (+).  
3 Press Set.  
PRINT LISTS  
1.USER DATA  
You can also cancel the printing by  
pressing Function (the Function key  
NOTE  
4 Use 4 (–) or e (+) to select 3.CANCEL  
REPORT.  
lights up) then pressing Report.  
PRINT LISTS  
3.CANCEL REPORT  
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3-11  
Registering a Password and Subaddress  
The password and subaddress is required when you send faxes to the other party’s fax machine that has a  
password and subaddress.  
You can register the password and subaddress with a one-touch speed dialing key or coded speed  
dialing code.  
NOTE  
You must also know the password and subaddress of the other party’s fax so that you can enter them on  
your fax. If you do not know the password and subaddress, contact the other party.  
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.  
1 Press Additional Functions.  
9 Press Set.  
OPTIONAL SETTING  
2 Use 4 (–) or e (+) to select 4.ADD.  
REGISTRATION.  
OFF  
Ex:  
ADDITIONAL FUNCTIONS  
4.ADD. REGISTRATION  
10 Use 4 (–) or e (+) to select ON.  
OPTIONAL SETTING  
ON  
3 Press Set.  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
11 Press Set.  
OPTIONAL SETTING  
1.TX TIME SETTNG  
4 Use 4 (–) or e (+) to select 1.1-TOUCH  
SPD DIALor 2.CODED SPD DIAL.  
12 Use 4 (–) or e (+) to select 2.TX  
TYPE.  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
Ex:  
OPTIONAL SETTING  
2.TX TYPE  
5 Press Set.  
1-TOUCH SPD DIAL  
13 Press Set.  
01=  
905795 1111  
Ex:  
TX TYPE  
REGULAR TX  
Ex:  
6 Use 4 (–) or e (+) to select the one-touch  
speed dialing number or coded speed  
dialing code.  
14 Use 4 (–) or e (+) to select  
SUBADDRESS TX.  
1-TOUCH SPD DIAL  
TX TYPE  
02=  
81 773 3115  
Ex:  
SUBADDRESS TX  
7 Press Set.  
15 Press Set twice.  
1-TOUCH SPD DIAL  
1.TEL NUMBER ENTRY  
SUBADDRESS TX  
1.PASSWORD  
PASSWORD  
8 Use 4 (–) or e (+) to select  
3.OPTIONAL SETTING.  
Ex:  
1-TOUCH SPD DIAL  
3.OPTIONAL SETTING  
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3-12  
16 Enter a password.  
18 Enter a subaddress.  
PASSWORD  
SUBADDRESS  
12345  
123456789012  
Ex:  
Ex:  
• If you do not need to enter a password, ignore this  
step.  
You can enter a subaddress up to 20 digits long  
using the numeric keys, T , # or Space.  
• Be sure to enter the subaddress of the other party  
correctly, taking into account the position of  
spaces.  
• If you make a mistake, press 4 (–) or e (+) to  
move the cursor to the incorrect character, then  
press Delete. Or press Clear to delete all the  
characters you entered.  
You can enter a password up to 20 digits long  
using the numeric keys, T , # or Space.  
• Be sure to enter the password of the other party  
correctly, taking into account the position of  
spaces.  
• If you make a mistake, press 4 (–) or e (+) to  
move the cursor to the incorrect character, then  
press Delete. Or press Clear to delete all  
characters you entered.  
19 Press Set.  
1-TOUCH SPD DIAL  
03=GROUP DIAL  
17 Press Set twice.  
Ex:  
SUBADDRESS TX  
2.SUBADDRESS  
3
20 To continue registering other passwords  
and subaddresses, press Additional  
Functions then repeat the procedure from  
step 4.  
SUBADDRESS  
Ex:  
– or –  
Press Stop/Reset to return to standby  
display.  
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3-13  
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3-14  
Chapter 4  
Sending Faxes  
Preparing to Send a Fax  
Documents You Can Fax  
For information on the types of documents you can fax, their requirements, and details on setting up documents,  
Reference Guide.  
Adjusting the Quality of Your Faxes  
Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents with image quality  
output similar to the original. The machine allows you to adjust the resolution and contrast to best suit your  
particular document.  
• Please note that you cannot change settings while your machine is scanning a document.  
NOTE  
4
Setting the Scanning Resolution  
Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to  
have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics,  
and a better match to traditional typeface designs.  
• Higher resolution produces higher output quality, but requires longer transmission time.  
NOTE  
1 Press FAX Resolution to select the  
2 Press Set.  
resolution.  
FAX 12/03/2003 15:30  
FaxTel FINE  
FAX RESOLUTION  
Ex:  
STANDARD  
Ex:  
You can set the Fax Resolution so that the  
desired resolution such as STANDARDis  
automatically returned after the AUTO  
CLEARfunction activates or documents are  
scanned. (p. 9-8)  
Since RESOLUTIONof FAX DEFAULTis  
set to OFFin the factory default setting, the  
resolution set using FAX Resolution will  
remain unchanged.  
• Press FAX Resolution to select the following:  
- STANDARD  
Suitable for most text-only documents.  
- FINE  
Suitable for fine-print documents.  
- PHOTO  
Suitable for documents that contain photographs.  
- SUPER FINE  
NOTE  
Suitable for documents that contain fine print  
and images (the resolution is four times that of  
STANDARD).  
- ULTRA FINE  
Suitable for documents that contain fine print  
and images (the resolution is eight times that of  
STANDARD).  
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4-1  
Dialing Methods  
There are several ways of dialing the number of the party to which you want to send a fax. They are as follows:  
I When the fax number is not registered in the machine  
• Regular Dialing  
• Redialing  
I When the fax number is registered in the machine  
• One-Touch Speed Dialing  
• Coded Speed Dialing  
• Group Dialing  
• Directory Dialing  
• If you are unsure of the registered fax number, check the destination label, or print each list and check  
the numbers. (p. 3-9)  
• For details on registering a fax number for speed dialing, Chapter 3.  
NOTE  
Regular Dialing  
Dial a fax number by using the numeric keys, just like dialing a telephone number.  
Ex:  
1
9
0
5
9
5
1
1
1
1
7
Energy Saver  
Additional Functions  
Collate  
2 on 1  
Function  
In Use/Memory  
Alarm  
Fax Monitor  
Redial / Pause  
Stop/Reset  
ABC  
JKL  
DEF  
MNO  
WXY  
Memory  
Reference  
Coded Dial  
Directory  
Report  
+
GHI  
Set  
Delayed  
Transmission  
Space  
Delete  
Clear  
Start  
Receive Mode  
FAX Resolution  
PRS  
TUV  
Enlarge/Reduce  
Exposure  
Paper Select  
Image Quality  
Book Sending  
OPER SYMBOLS  
Tone  
w Press Start.  
TEL=  
9057951111  
Ex:  
• If you enter the wrong number, press Stop/Reset or Clear to delete the number, then enter the correct  
number.  
• The Function key will light up by pressing Function to be able to operate Clear.  
NOTE  
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4-2  
One-Touch Speed Dialing  
Dial a fax number by pressing the one-touch speed dialing key (01 to 12) to which the number is assigned.  
Ex:  
1
Energy Saver  
Additional Functions  
Collate  
2 on 1  
Function  
In Use/Memory  
Alarm  
Fax Monitor  
Redial / Pause  
Stop/Reset  
ABC  
JKL  
DEF  
MNO  
WXY  
Memory  
Reference  
Coded Dial  
Directory  
Report  
+
GHI  
Set  
Delayed  
Transmission  
Space  
Delete  
Clear  
Start  
Receive Mode  
FAX Resolution  
PRS  
TUV  
Enlarge/Reduce  
Exposure  
Paper Select  
Book Sending  
OPER SYMBOLS  
Image Quality  
Tone  
TEL=  
905 795 1111  
01 Canon CANADA  
Ex:  
• The number registered under that one-touch speed dialing key is displayed.  
• If you press the wrong key, press Stop/Reset. Then press the correct key.  
4
NO TEL #appears if no fax number is assigned to the one-touch speed dialing key you pressed.  
Coded Speed Dialing  
Dial a fax number by pressing Coded Dial followed by the two-digit code (00 to 99) to which the number is  
assigned.  
Ex:  
1
Coded Dial  
2
0
2
Energy Saver  
Additional Functions  
Collate  
2 on 1  
Function  
In Use/Memory  
Alarm  
Fax Monitor  
Redial / Paus
Stop/Reset  
ABC  
JKL  
DEF  
MNO  
WXY  
Memory  
Reference  
Coded Dial  
Directory  
Report  
+
GHI  
Set  
Delayed  
Transmission  
Space  
Delete  
Clear  
Start  
Receive Mode  
FAX Resolution  
PRS  
TUV  
Enlarge/Reduce  
Exposure  
Paper Select  
Book Sending  
OPER SYMBOLS  
Image Quality  
Tone  
TEL=  
1 49 39 25 25  
A02 Canon FRANCE  
Ex:  
• The number registered under that coded speed dialing code is displayed.  
• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.  
NO TEL #appears if no fax number is assigned to the coded speed dialing code you entered.  
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4-3  
Group Dialing  
Dial the fax numbers of the multiple destinations one at a time.  
To enter a group registered under a one-touch speed dialing key:  
Press the one-touch speed dialing key assigned to the group you wish to fax. (p. 4-3)  
TEL=GROUP DIAL  
03 Canon GROUP 2  
Ex:  
• The name of the group is displayed.  
• If you press the wrong key, press Stop/Reset. Then press the correct key.  
NO TEL #appears if no fax number is assigned to the one-touch speed dialing key you pressed.  
To enter a group registered under a coded speed dialing code:  
Press Coded Dial, then using the numeric keys to enter the two-digit code assigned to the group you wish to  
fax. (p. 4-3)  
TEL=GROUP DIAL  
A21 Canon GROUP 1  
Ex:  
• The name of the group is displayed.  
• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.  
NO TEL #appears if no fax number is assigned to the coded speed dialing code you entered.  
Directory Dialing  
Directory dialing allows you to look up the other party’s name and retrieve the number for dialing. This feature is  
convenient when you know the other party’s name but cannot recall the One-Touch Speed Dialing key, the code  
for Coded Speed Dialing or Group Dialing where the number is registered.  
1 Press Directory.  
4 Press 4 (–) or e (+) to display the other  
names.  
:A  
• Pressing e (+) will display the names of other  
parties in alphabetical order. Pressing 4 (–) will  
display them in reverse order.  
• When you reach the last name, the display will  
return to the first name.  
_
NO TEL #appears if the name of the other party  
is not registered and the display will return to dial  
entry mode.  
2 Press a numeric key to enter the first letter  
of the name of the party you are searching  
for.  
5 Press Set.  
• The other party’s fax number and name or GROUP  
DIALand the group’s name will appear.  
For example, if you want to search for a name that  
starts with the letter “H”, press 4 (GHI) twice.  
3 Press Set.  
• The name of the other party is displayed according  
to the first letter you entered.  
• If there is no name that starts with the letter you  
entered, other names that start with the next letter  
will appear.  
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4-4  
Sending Methods  
Memory Sending  
The machine begins calling the other party and transmitting the information after all documents are scanned into  
the memory.  
Since the machine is multitasking, you can even scan a document into memory while performing other tasks.  
The machine has enough memory to store up to approximately 255 pages* (fewer if the document contains many  
graphics or particularly dense text).  
* Based on ITU-T No.1 Chart, standard mode.  
• When a large amount of memory is used, MEMORY FULLmay be displayed depending on the  
documents to be sent, and the machine can neither store the scanned documents in memory nor send  
NOTE  
them. In this case, print or delete any documents in memory, or select a lower fax resolution such as  
STANDARD, then send the documents.  
• The Function key will light up by pressing Function to be able to operate Delete or Clear.  
I Using the ADF  
1 Press FAX to set to Fax Mode.  
4 Press Start to begin scanning for sending.  
• The machine begins calling the other party after all  
documents are scanned into the memory.  
• If you use speed dialing or redialing, scanning  
starts automatically without pressing Start when  
the TIME OUTsetting is on. (p. 9-6)  
4
FAX 12/03/2003 15:30  
FaxTel  
STANDARD  
Ex:  
2 Prepare the document and load it face  
down in the ADF. (Reference Guide)  
MEM IN USE  
• To cancel sending once dialing has started, press  
Stop/Reset then press 4 (–).  
0%  
Ex:  
You can scan a document up to 14 inches  
(356 mm) long.  
(Currently used memory is displayed.)  
NOTE  
DOCUMENT READY  
You can load up to 30 pages of LTR size  
paper in the ADF.  
(Standby to scan)  
• To adjust the resolution, p. 4-1.  
• To adjust the contrast, p. 9-4.  
• After the machine finishes scanning the  
document into the memory, it returns to  
Standby display. Then, you can make the  
next reservation. You can make up to 20  
reservations.  
3
Dial the other party’s fax number.  
• If the machine’s memory becomes full  
while scanning your document, MEMORY  
FULLwill appear in the LCD and the  
document being scanned stops in the ADF.  
Press Set to make the document come out  
automatically. If this happens, divide the  
documents into several sections and send  
each section separately.  
TEL=  
9057951111  
Ex:  
• For dialing methods, p. 4-2.  
• If you enter the wrong number, press Delete to  
delete the last number or press Clear to delete all  
the numbers you entered, then enter the correct  
number. You can also delete all the numbers by  
pressing Stop/Reset.  
• If you must first dial a digit to get an outside line  
(“9”, for example), add a pause after that digit by  
pressing Redial/Pause.  
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4-5  
I Using the platen glass  
You need to remove documents from the ADF in advance, in order to fax from the platen glass.  
You can operate Book Sending, Delete or Clear when the Function key is lit. If the Function key  
NOTE  
is not lit, press it. However, you do not need to press Function in step 3 to execute the Book Sending  
function if BOOK SENDINGis programmed in PROGRAM 1-TOUCH KEY. (p. 9-4)  
1
8
Press FAX to set to Fax Mode.  
Press Start to begin scanning.  
FAX 12/03/2003 15:30  
NEXT PAGE  
:[START]  
FaxTel  
STANDARD  
FINISH SCAN :[SET]  
Ex:  
2 Prepare the document and place it face  
down on the platen glass. (Reference  
Guide)  
9 Set the next document on the platen glass  
and press Start to begin scanning.  
• Repeat for other documents.  
• To adjust the resolution, p. 4-1.  
10 After all the documents have been scanned,  
press Set to begin sending.  
• To adjust the contrast, p. 9-4.  
3 Press Function.  
• To cancel sending after dialing has started, press  
Stop/Reset then press 4 (–). (p. 4-7)  
4 Press Book Sending.  
You can scan up to approximately 255  
pages* for memory sending.  
NOTE  
5 Press 4 (–) or e (+) to select the  
* Based on ITU-T No.1 Chart, standard  
mode.  
document size.  
BOOK TX SCAN SIZE  
• The Function key will light up by  
pressing Function to be able to operate  
Delete or Clear.  
LTR  
Ex:  
• If the machine’s memory becomes full  
while scanning your document, MEMORY  
FULLwill appear in the LCD. If this  
happens, divide the documents into several  
sections and send each section separately.  
6 Press Set.  
7 Dial the other party’s fax number.  
TEL=  
9057951111  
Ex:  
• For dialing methods, p. 4-2.  
• If you enter the wrong number, press Delete to  
delete the last number or press Clear to delete all  
the numbers you entered, then enter the correct  
number. You can also delete all the numbers by  
pressing Stop/Reset.  
• If you must first dial a digit to get an outside line  
(“9”, for example), add a pause after that digit by  
pressing Redial/Pause.  
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4-6  
Canceling Sending  
Canceling memory sending  
I To cancel memory sending while documents are being scanned using the ADF  
1
2
Press Stop/Reset.  
• Scanning is canceled.  
Press Set.  
• The document will come out automatically.  
STOP KEY PRESSED  
PRESS SET KEY  
I To cancel memory sending after all documents have been scanned  
3 Use 4 (–) or e (+) to select TX  
RESERVE STATUS.  
While documents are being sent:  
1 Press Stop/Reset.  
• The machine asks you to confirm that you want to  
cancel.  
FAX MONITOR  
2.TX RESERVE STATUS  
CANCEL DURING TX/RX?  
4 Press Set.  
< YES  
NO >  
4
--:-- 0013 TX STNDBY  
2
Press 4 (–) to cancel sending.  
• If you change your mind and want to continue  
905795 1111  
Ex:  
sending, press e (+).  
• The machine prints an ERROR TX REPORT.  
(p. 7-3)  
5
6
Use 4 (–) or e (+) to select the document  
to be canceled by checking the reservation  
number and the fax number.  
While documents are waiting to be  
sent:  
Press Delete.  
• The machine asks you to confirm that you want to  
delete the document.  
You can operate Fax Monitor or Delete  
when the Function key is lit. If the  
Function key is not lit, press it. However,  
you do not need to press Function in step  
1 to execute the Fax Monitor function if  
FAX MONITORis programmed in  
OK TO DELETE?  
< YES  
NOTE  
NO >  
7 Press 4 (–) to cancel sending.  
• If you change your mind and want to continue  
sending, press e (+).  
PROGRAM 1-TOUCH KEY. (p. 9-4)  
TX/RX NO.  
ERASING END  
0013  
1 Press Function.  
Ex:  
2
Press Fax Monitor.  
You can also cancel sending in Memory  
Reference. (p. 4-16)  
NOTE  
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4-7  
Redialing When the Line is Busy  
There are two methods of redialing: Manual redialing and Automatic redialing. This section explains these two  
methods.  
Manual Redialing  
Press Redial/Pause to dial the last number you dialed with the numeric keys. (This starts redialing regardless of  
whether automatic redialing is enabled.)  
Canceling Manual Redialing  
To cancel manual redialing, press Stop/Reset.  
Automatic Redialing  
The fax automatically redials twice* after the first attempt at sending fails (e.g. the line is busy). The time  
interval between redialing attempts is two minutes*.  
The number of redialing attempts and the time interval between attempts can be adjusted by changing the settings  
in the AUTO REDIAL. Automatic redialing can also be set off and on. (p. 9-6)  
If all attempts are unsuccessful, the machine cancels the transmission and prints an ERROR TX REPORT.  
(p. 7-3)  
* Factory default setting  
Canceling Automatic Redialing  
• If you want to cancel a transmission while the machine is waiting to redial, you must delete the  
document from memory using Memory Reference. (p. 4-16)  
NOTE  
1 Wait until the machine begins redialing.  
2 Press Stop/Reset.  
3 Press 4 (–) to cancel redialing.  
• If you change your mind and want to continue  
redialing, press e (+).  
• The machine prints an ERROR TX REPORT.  
(p. 7-3)  
• The machine asks you to confirm that you want to  
cancel.  
CANCEL DURING TX/RX?  
< YES  
NO >  
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4-8  
Sequential Broadcasting  
Sending a Document to More Than One Destination  
This feature allows you to scan a document once and send it to several destinations. You can send the document  
to a maximum of 122 destinations using a combination of the following dialing methods:  
• One-touch speed dialing: up to 12 destinations  
• Coded speed dialing: up to 100 destinations  
• Regular dialing (using the numeric keys) or redialing: 10 destinations  
You can enter the destinations in any order. (Be sure to press Set after your entry with the numeric keys.)  
• If you frequently send documents to the same group of destinations, you can group them and register  
these numbers for group dialing. You can register up to 111 fax numbers with group dialing and send  
NOTE  
the same document to these numbers. (p. 3-7)  
• The Function key will light up by pressing Function to be able to operate Clear.  
1 Press FAX to set to Fax Mode.  
Regular dialing:  
Use the numeric keys to enter the fax number, then  
press Set.  
2 Prepare the document and load it face  
down in the ADF.  
TEL=  
9057951111  
MEM IN USE  
Ex:  
4
0%  
Ex:  
• If you enter an incorrect destination, press  
Clear to delete it.  
(Currently used memory)  
NOTE  
DOCUMENT READY  
You must enter the second fax number  
within five seconds of entering the first  
one. After that, all subsequent fax numbers  
must be entered within 10 seconds of each  
other. If you wait longer than this, the  
machine automatically begins scanning the  
document for sending. If you prefer the  
machine not to do this, disable the TIME  
OUTsetting. (p. 9-6)  
(Standby to scan)  
• If you use the platen glass to send a document  
p. 4-6.  
• To adjust the resolution, p. 4-1.  
• To adjust the contrast, p. 9-4.  
3 Enter up to 122 fax numbers using any of  
the following methods:  
• If you want to review the numbers you  
entered, use 4 (–) or e (+) to scroll  
through the numbers.  
One-touch speed dialing:  
Press the desired one-touch speed dialing key(s).  
TEL=  
2 50921  
04 Canon ITALIA  
Ex:  
Coded speed dialing:  
Press Coded Dial, then use the numeric keys to  
enter the two-digit code. Repeat for other codes.  
TEL=  
1 49 39 25 25  
A02 Canon FRANCE  
Ex:  
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4-9  
4 Press Start.  
• If a number is busy, the machine will  
continue sending to the other destinations  
and then redial the number that was busy.  
NOTE  
• After the scanning is finished, the machine starts  
to dial the number.  
• The machine will first send the document to the  
one-touch speed dialing destinations, then the  
coded speed dialing destinations, and finally to the  
destination dialed using regular dialing.  
• If you prefer the machine never to scan a  
document automatically after a few seconds,  
disable the TIME OUTsetting. (p. 9-6)  
• To cancel sending, press Stop/Reset then press  
4 (–). Sending to all destinations specified in step  
3 will be canceled. You cannot cancel just one  
destination.  
After canceling, the machine will print a MULTI  
TX/RX REPORT. (p. 7-4)  
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4-10  
Delayed Sending  
You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer sending.  
By using this feature, you can take advantage of lower long distance rates at night, for example.  
You can set up to 122 destinations, and up to 20 reservations of delayed sending.  
You can perform other tasks even when you have set the machine for delayed sending.  
You can operate Book Sending, Delayed Transmission or Clear when the Function key is lit. If  
NOTE  
the Function key is not lit, press it. However, you do not need to press Function in step 1 or 2 to  
execute the Delayed Transmission function or Book Sending function if DELAYED TX or BOOK  
SENDING is programmed in PROGRAM 1-TOUCH KEY. (p. 9-4)  
1
5
Prepare the document and place it on the  
platen glass or load it face down in the  
ADF.  
Press Set.  
DELAYED TX  
SELECT LOCATIONS  
• When using the platen glass, press  
Function and then Book Sending, and  
TEL=  
NOTE  
select the document size with 4 (–) or e  
(+). In this case, you do not need to press  
Function in step 2.  
6 Enter a destination using a one-touch speed  
dialing key, coded speed dialing keys,  
Redial/Pause key or the numeric keys.  
4
2 Press Function.  
You can use the one-touch speed dialing  
key when the Function key is not lit. If  
3 Press Delayed Transmission.  
NOTE  
the Function key is lit, press it.  
• If you enter an incorrect destination, press  
Clear to delete it.  
4 Use the numeric keys to enter the  
reservation time to send faxes.  
DELAYED TX  
TX TIME SETTNG 15:30  
7 Press Start to begin scanning.  
Ex:  
• When you use speed dialing, scanning starts  
automatically without pressing Start when the  
TIME OUTsetting is on. (p. 9-6)  
• When the time you set in step 4 comes, the  
machine will begin sending faxes.  
• When you place the document on the platen glass,  
see step 8 on p. 4-6.  
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4-11  
Confirming Transmission Status and Sending Reservation  
You can check the status of sending or receiving fax, or sending reservation.  
You do not need to press Function in step 1 to execute the Fax Monitor function if FAX MONITORis  
programmed in PROGRAM 1-TOUCH KEY. (p. 9-4)  
NOTE  
Confirming Transmission Status  
The sending or receiving status can be confirmed using the following method:  
1
2
Press Function while In Use/Memory is  
• To return to standby display, press  
Stop/Reset.  
• If you perform the procedure above when  
the machine is not sending or receiving  
faxes, NO CURRENT RX/TX JOBwill  
appear, and the display will return to the  
display shown in step 2.  
NOTE  
flashing.  
Press Fax Monitor.  
FAX MONITOR  
1.RX/TX STATUS  
3 Press Set.  
• The transaction number, TX/RXmeans the  
following:  
16:50 0056 TX  
– 0001 to 4999: A sent document;  
– 5001 to 9999: A received document.  
12345  
Ex:  
Destination  
TX/RX mode  
TX/RX number  
Scanned/received time  
Confirming Sending Reservation  
Sending reservation or checking if there is a document being scheduled to be sent can be confirmed using the  
following method:  
1
2
4
Press Function while In Use/Memory is  
Press Set.  
lit.  
16:00 0056 TX STNDBY  
905 795 1111  
Ex:  
Press Fax Monitor.  
• The sending reservation can be confirmed by  
checking the sending time, TX/RX NO. or fax  
number.  
FAX MONITOR  
1.RX/TX STATUS  
5 Press 4 (–) or e (+) to confirm the  
3 Press 4 (–) or e (+), then select 2.TX  
RESERVE STATUS.  
sending reservation.  
17:00 0058 TX STNDBY  
FAX MONITOR  
2.TX RESERVE STATUS  
20 545 8584  
Ex:  
• To return to standby display, press  
Stop/Reset.  
NOTE  
• If you perform the procedure above when  
there is no sending reservation, NO DOC.  
STOREDwill appear, and the display will  
return to the display shown in step 3.  
You can also check the reservations by  
printing out the DOCUMENT MEMORY  
LIST. (p. 4-13)  
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4-12  
Documents Stored in Memory  
• If there are no documents stored in memory, the machine will return to standby mode when you select  
Memory Reference.  
NOTE  
You do not need to press Function in step 1 to execute the Memory Reference function if MEMORY  
REFERENCEis programmed in PROGRAM 1-TOUCH KEY. (p. 9-4)  
Printing a List of Documents in Memory  
The machine can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of  
each document.  
1
Press Function.  
• Once you know the transaction number of  
a document stored in memory, you can  
print it or delete it. (pp. 4-15, 4-16)  
NOTE  
2 Press Memory Reference.  
MEMORY REFERENCE  
1.DOC. MEMORY LIST  
3
Press Set.  
• The machine prints the DOCUMENT MEMORY  
LIST and returns to standby mode.  
4
12/03/2003 17:15 FAX 123 4567  
CANON  
001  
**********************************  
DOCUMENT MEMORY LIST  
***  
***  
**********************************  
TX/RX NO  
MODE  
DESTINATION TEL/ID  
PGS.  
SET TIME  
12/03 16:30  
12/03 16:37  
12/03 16:42  
ST. TIME  
0046  
0047  
0048  
DELAYED TX  
DELAYED TX  
DEL SQ BDCST [A 02] Canon FRANCE  
[A 01] Canon TOKYO  
04] Canon ITALIA  
3
2
1
14:00  
14:05  
14:07  
14:07  
14:10  
[
[
[
01] Canon CANADA  
03] Canon GROUP 2  
0049  
DEL SQ BDCST  
1
12/03 16:55  
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4-13  
Resending a Document in Memory  
You can resend documents that are stored in memory. The machine stores faxes that are received but not printed  
because paper or toner has run out, a paper jam has occurred or documents have not been transmitted due to a  
transmission error.  
You can send such faxes to another fax machine to be printed.  
1 Press Function.  
5 Use 4 (–) or e (+) to select the  
transaction number (TX/RX NO.) of the  
document you want to send again.  
2 Press Memory Reference.  
MEMORY REFERENCE  
1.DOC. MEMORY LIST  
RESEND DOCUMENT  
TX/RX NO.  
0053  
Ex:  
3 Use 4 (–) or e (+) to select 4.RESEND  
DOCUMENT.  
6 Press Set.  
RESEND DOCUMENT  
SELECT LOCATIONS  
MEMORY REFERENCE  
4.RESEND DOCUMENT  
TEL=  
• The sending error document also can be  
resent using 2.MEMORY RETRANSMT.  
NOTE  
7 Enter the fax number.  
8 Press Set.  
4
Press Set.  
RESEND DOCUMENT  
TX/RX NO.  
• For dialing methods, p. 4-2.  
You need to press Set twice when using the  
numeric keys.  
0051  
Ex:  
• The machine begins sending.  
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4-14  
Printing a Document in Memory  
1
6
Press Function.  
Press Set.  
PRINT 1ST PAGE ONLY?  
2 Press Memory Reference.  
< YES  
NO >  
MEMORY REFERENCE  
1.DOC. MEMORY LIST  
7 Press 4 (–) to print the first page only, or  
press e (+) to print all pages of the  
document.  
3
4
Use 4 (–) or e (+) to select 3.PRINT  
DOCUMENT.  
• The machine prints the document.  
MEMORY REFERENCE  
3.PRINT DOCUMENT  
• Pressing 4 (–) prints the first page when  
sending (this is the last scanned page), not  
the first page when scanning with the ADF.  
NOTE  
Press Set.  
8 To continue printing other documents in  
memory, repeat the procedures from step 5.  
– or –  
PRINT DOCUMENT  
TX/RX NO.  
0001  
Ex:  
Press Stop/Reset to return to standby  
display.  
5 Use 4 (–) or e (+) to select the  
transaction number (TX/RX NO.) of the  
document you want to print.  
4
PRINT DOCUMENT  
TX/RX NO.  
0003  
Ex:  
You can enter the transaction number using the  
numeric keys.  
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4-15  
Deleting a Document from Memory  
1 Press Function.  
6 Press Set.  
• The machine asks you to confirm that you want to  
delete the document.  
2 Press Memory Reference.  
OK TO DELETE?  
< YES  
3 Use 4 (–) or e (+) to select 5.DELETE  
DOCUMENT.  
NO >  
MEMORY REFERENCE  
5.DELETE DOCUMENT  
7
8
Press (–) to delete the document.  
• The machine deletes the document.  
• If you change your mind and want to keep the  
document in memory, press e (+).  
4
4
Press Set.  
DELETE DOCUMENT  
TX/RX NO.  
To continue deleting other documents in  
memory, repeat the procedures from step 5.  
– or –  
Press Stop/Reset to return to standby  
display.  
0001  
Ex:  
5 Use 4 (–) or e (+) to select the  
transaction number (TX/RX NO.) of the  
document you want to delete.  
DELETE DOCUMENT  
TX/RX NO.  
0004  
Ex:  
You can enter the transaction number using the  
numeric keys.  
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4-16  
Chapter 5  
Receiving Faxes  
Different Ways to Receive a Fax  
The machine provides you with several modes for receiving faxes. Once you have decided which mode is  
suitable for your needs, set the mode as described (p. 5-2). You can change the mode when the machine is in  
standby mode. To determine which mode best suits your requirements, refer to the table below:  
Receive Mode Main Use  
Operation  
Requirements  
FaxTel*  
Fax/Tel  
Automatically switches between fax  
calls and voice calls. Receives faxes  
automatically and rings for voice calls.  
To set the details, pp. 5-3, 5-4.  
Telephone connected to the machine.  
FaxOnly  
DRPD  
Fax  
Machine answers all calls as fax calls.  
It receives faxes automatically and  
disconnects voice calls.  
Separate telephone line for fax use  
only.  
Fax/Tel  
Allows you to have separate fax and  
telephone numbers that you distinguish  
by the type of ring. To set the details,  
p. 5-5.  
Subscription to a DRP service.  
Telephone connected to the machine.  
5
Manual  
Tel  
Machine rings for every call, whether it  
is a fax call or a voice call. For a fax  
call, you have to manually activate  
reception of the fax.  
Telephone connected to the machine.  
AnsMode  
Fax/Tel  
Receives faxes automatically and routes Answering machine connected to the  
voice calls to the answering machine. machine.  
* Factory default setting  
You can confirm which receive mode is set by checking the standby display. The receive mode is displayed in the  
lower left of the LCD.  
FAX 12/03/2003 15:30  
FaxTel  
STANDARD  
Ex:  
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5-1  
Setting the Receive Mode  
The setting of the receive mode can be changed if necessary.  
1
2
Press Receive Mode until the mode you  
Press Set.  
want appears.  
FAX 12/03/2003 15:30  
Manual STANDARD  
RECEIVE MODE  
Ex:  
Manual  
The selected receive mode is set and the machine  
returns to standby mode. The current date and the  
selected receive mode are displayed.  
Ex:  
You can select from the following:  
FaxTel* :  
when a telephone is connected to the machine,  
the machine automatically switches between fax  
calls and voice calls.  
FaxOnly:  
if you use your machine to receive only faxes.  
DRPD* :  
to distinguish between fax and voice calls by  
using Distinctive Ring Patterns.  
Manual:  
when a telephone is connected to the machine,  
you can receive faxes by pressing Start before  
replacing the handset on the telephone.  
AnsMode:  
• The machine does not ring when it receives  
a fax in FaxOnly. If you want to be  
NOTE  
alerted when a fax call is received, connect  
a telephone to the machine, and enable the  
INCOMING RINGsetting.  
• When and answering machine or a  
telephone with an answering machine is  
connected to your machine, select  
AnsMode. (p. 1-4)  
• Follow these guidelines when using the  
machine with an answering machine:  
– Set the answering machine to answer on  
the first or second ring.  
– When recording the outgoing message on  
the answering machine, the entire  
message must be no longer than 15  
seconds.  
if you want to receive faxes automatically and  
route voice calls to an answering machine.  
* You can set details for the FaxTel and DRPD  
modes. (pp. 5-3 to 5-5)  
Ex: “Hello. I can’t answer the phone  
right now, but please leave a message  
after the beep. I’ll return your call as  
soon as possible.”  
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5-2  
Setting the Options for FaxTel Mode  
When selecting FaxTel mode, the following options can be set.  
• Adjust the time the machine takes to check whether a call is from a fax machine or a telephone (RING START  
TIMEsetting).  
• Adjust the length of time the machine rings when the call is a voice call (F/T RING TIMEsetting).  
• Set whether the machine switches to receive mode after the ring time set in F/T RING TIMEhas elapsed  
(F/T SWITCH ACTIONsetting).  
I What Happens When FaxTel Mode is Selected  
Type of call  
Telephone  
Fax  
Fax  
Sending document  
manually  
Sending document  
automatically  
Telephone charges  
begin for the caller.  
The machine answers without ringing.  
The machine listens for the fax tone.  
(for 8 sec.)  
RING START TIME  
(Factory default  
setting=8 sec.)  
The document is  
received automatically  
The fax tone  
is detected.  
.
The fax tone is  
detected and the  
machine switches to  
receive mode.  
5
The fax tone is not detected.  
Pick up the  
handset to talk.  
The machine starts ringing.  
F/T RING TIME  
(Factory default  
setting =15 sec.)  
If you do not pick up the handset  
(within 15 sec.).  
F/T SWITCH ACTION  
Choose between:  
DISCONNECT  
RECEIVE(Factory default setting) and DISCONNECT.  
The machine  
disconnects the call.  
RECEIVE  
(Factory default setting)  
Not all fax machines are capable of sending a  
fax tone. For those cases if you set the F/T  
SWITCH ACTIONto RECEIVE, the machine  
switches to receive mode automatically and  
starts receiving the document. If no document  
comes in, it disconnects the call after  
approximately 40 seconds.  
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5-3  
1 Press Additional Functions.  
9 Press Set twice.  
FAX/TEL OPT. SET  
2.F/T RING TIME  
2 Use 4 (–) or e (+) to select 3.FAX  
SETTINGS.  
F/T RING TIME  
ADDITIONAL FUNCTIONS  
3.FAX SETTINGS  
015SEC  
Ex:  
10  
Use 4 (–) or e (+) to set the time the  
machine rings while waiting for someone  
to pick up the handset.  
3 Press Set.  
FAX SETTINGS  
1.USER SETTINGS  
F/T RING TIME  
030SEC  
Ex:  
4
Use 4 (–) or e (+) to select 4.RX  
SETTINGS.  
You can select from 15 to 300 seconds.  
• The default setting is 17 seconds.  
FAX SETTINGS  
4.RX SETTINGS  
11 Press Set twice.  
FAX/TEL OPT. SET  
5 Press Set.  
3.F/T SWITCH ACTION  
RX SETTINGS  
1.ECM RX  
F/T SWITCH ACTION  
RECEIVE  
Ex:  
6 Use 4 (–) or e (+) to select 2.FAX/TEL  
OPT.SET.  
12 Use 4 (–) or e (+) to select RECEIVEor  
DISCONNECT.  
RX SETTINGS  
2.FAX/TEL OPT.SET  
F/T SWITCH ACTION  
DISCONNECT  
Ex:  
• This setting tells the machine what to do if no one  
picks up the handset within the specified ring time  
set in step 10.  
• Select RECEIVEto receive the call, or  
DISCONNECTto disconnect the call.  
• The default setting is RECEIVE.  
7 Press Set twice.  
FAX/TEL OPT. SET  
1.RING START TIME  
RING START TIME  
08SEC  
Ex:  
13  
14  
Press Set.  
8
Use 4 (–) or e (+) to set the time the  
machine waits before ringing when it  
receives a call.  
RX SETTINGS  
3.DRPD:SELECT FAX  
Press Stop/Reset to return to standby  
display.  
RING START TIME  
09SEC  
Ex:  
You can select from 0 to 30 seconds.  
• The default setting is eight seconds.  
You can use the numeric keys instead of using 4  
(–) or e (+) to set the time.  
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5-4  
Setting the Options for Distinctive Ring Pattern  
Detection Feature: DRPD  
Some telephone companies offer a Distinctive Ring Pattern (DRP) service whereby they assign two or more  
telephone numbers with distinctive ring patterns to a single telephone line. If your telephone company offers such  
a service, you can have both a fax number(s) and a telephone number(s) for your machine using only one  
telephone line.  
Your machine will automatically monitor incoming calls and based on the distinctive ring pattern, it will  
determine if the call is from a fax machine trying to send a document or from a telephone trying to make a voice  
call.  
Use the information in this section to set up the machine for use with a DRP service. For more details on the  
DRP service, contact your local telephone company. (Your telephone company may have a different name for this  
service. Also, this service may not be offered in all areas.)  
Types of Ring Patterns  
Your telephone company will assign a distinctive ring pattern to each number when you order the DRP service.  
See the fax ring pattern to match that assigned by the telephone company.  
1 Press Additional Functions.  
7 Press Set.  
DRPD:SELECT FAX  
DOUBLE RING  
2 Use 4 (–) or e (+) to select 3.FAX  
SETTINGS.  
Ex:  
ADDITIONAL FUNCTIONS  
3.FAX SETTINGS  
8 Use 4 (–) or e (+) to select the type of  
ring pattern for the number the machine  
uses.  
5
3 Press Set.  
DRPD:SELECT FAX  
SHORT-SHORT-LONG  
FAX SETTINGS  
1.USER SETTINGS  
Ex:  
• Select the type of ring pattern of which your  
telephone company assigned for the number.  
You can select from the following:  
- DOUBLE RING  
- SHORT-SHORT-LONG  
- SHORT-LONG-SHORT  
4 Use 4 (–) or e (+) to select 4.RX  
SETTINGS.  
FAX SETTINGS  
4.RX SETTINGS  
- OTHER RING TYPE  
- NORMAL RING  
5 Press Set.  
9 Press Set.  
RX SETTINGS  
1.ECM RX  
RX SETTINGS  
4.INCOMING RING  
6 Use 4 (–) or e (+) to select  
3.DRPD:SELECT FAX.  
10 Press Stop/Reset to return to standby  
display.  
RX SETTINGS  
3.DRPD:SELECT FAX  
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5-5  
Receiving Faxes Manually  
In Manual mode, if you connect a telephone to your machine, you can receive voice calls as well as manually  
activate reception of faxes. You can activate reception from the machine or from the telephone connected to the  
machine (this is called Remote receiving).  
• For this mode, you need to connect a telephone to your machine. (p. 1-4)  
• Make sure there are no documents in the ADF.  
NOTE  
• Make sure the REMOTE RXsetting is enabled. (p. 9-7)  
• If your telephone line uses rotary pulse and the telephone connected to the machine cannot be switched  
to tone dialing, you cannot activate Remote receiving.  
1 Make sure Manualis displayed in the  
• If no paper is loaded in the cassette, the  
LCD displays RECEIVED IN MEMORY.  
LCD.  
NOTE  
FAX 12/03/2003 15:30  
Manual STANDARD  
When paper is loaded, the machine  
automatically resumes printing.  
Ex:  
• The machine will beep and HANG UP  
PHONEwill be displayed if the handset is  
not hung up properly. Make sure the  
handset is seated properly in its cradle. If  
you do not want the machine to beep,  
disable the OFFHOOK ALARMsetting. (→  
p. 9-5)  
• To set Manual, p. 5-2.  
2 Make sure you have connected a telephone  
to the machine.  
3 When you hear the telephone ring, pick up  
the handset.  
• If the telephone is located away from your  
machine, dial 25 (the remote receiving ID)  
on your telephone and hang up. When your  
telephone line uses rotary pulse, switch to  
tone dialing on your telephone before  
dialing 25 (the remote receiving ID).  
You can change the number for the remote  
receiving ID, with a combination of two  
characters using 0 to 9, A and #, or disable  
remote receiving. (p. 9-7)  
• If you have an answering machine  
connected to your machine that can carry  
out remote-control operations (controlling  
your answering machine from a remote  
telephone), the security code for this  
function may be the same as the remote  
receiving ID. If so, make sure you change  
the machine’s remote receiving ID to make  
it distinct from the answering machine’s  
security code. (p. 9-7)  
4 If you hear a person’s voice:  
Start your conversation. If the caller wants to send a  
fax after talking to you, ask them to press the start  
key on their fax machine.  
When you hear a slow beep, press Start on your  
machine to begin receiving the fax. Hang up the  
handset.  
If you hear a slow beep tone or silence:  
Someone is trying to send you a fax.  
If the telephone is close to your machine, press Start  
on the machine to begin receiving the fax. Hang up  
the handset.  
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5-6  
Registering a Password and Subaddress for Polling  
The polling feature allows you to request a document to be faxed to you from another fax machine. The sender  
only needs to make sure that the document is on his fax machine and ready to be sent.  
When this machine polls the sender’s machine, the document is sent automatically.  
You can register a password and subaddress with a one-touch speed dialing key or coded speed dialing  
code.  
NOTE  
You must know if the other party’s fax is holding the document under both a password and subaddress  
or only a password or subaddress. You must also know the password and subaddress so that you can  
enter them on your fax. If you do not know the password and subaddress, contact the other party.  
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.  
1 Press Additional Functions.  
8 Use 4 (–) or e (+) to select  
3.OPTIONAL SETTING.  
2 Use 4 (–) or e (+) to select 4.ADD.  
REGISTRATION.  
1-TOUCH SPD DIAL  
3.OPTIONAL SETTING  
ADDITIONAL FUNCTIONS  
4.ADD. REGISTRATION  
9 Press Set.  
OPTIONAL SETTING  
3 Press Set.  
OFF  
Ex:  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
10  
Use 4 (–) or e (+) to select ON.  
5
OPTIONAL SETTING  
ON  
4
Use 4 (–) or e (+) to select 1.1-TOUCH  
SPD DIALor 2.CODED SPD DIAL.  
ADD. REGISTRATION  
1.1-TOUCH SPD DIAL  
11 Press Set.  
Ex:  
OPTIONAL SETTING  
1.TX TIME SETTNG  
5 Press Set.  
1-TOUCH SPD DIAL  
01= 905795 1111  
12 Use 4 (–) or e (+) to select 2.TX  
TYPE.  
Ex:  
OPTIONAL SETTING  
2.TX TYPE  
6 Use 4 (–) or e (+) to select the one-touch  
speed dialing number or coded speed  
dialing code.  
13  
Press Set.  
1-TOUCH SPD DIAL  
TX TYPE  
02=  
81 773 3115  
Ex:  
SUBADDRESS TX  
Ex:  
7
Press Set.  
14 Use 4 (–) or e (+) to select POLLING  
RX.  
1-TOUCH SPD DIAL  
1.TEL NUMBER ENTRY  
TX TYPE  
POLLING RX  
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5-7  
15 Press Set twice.  
18 Enter a subaddress.  
POLLING RX  
1.PASSWORD  
SUBADDRESS  
123456789012  
Ex:  
You can enter a subaddress up to 20 digits long  
using the numeric keys, T , # or Space.  
• Be sure to enter the subaddress of the other party  
correctly, taking into account the position of  
spaces.  
PASSWORD  
Ex:  
16  
Enter a password.  
• If you make a mistake, press Delete to delete the  
last character or press Clear to delete all the  
characters you entered.  
PASSWORD  
12345  
Ex:  
You can enter a password up to 20 digits long  
using the numeric keys, T , # or Space.  
• Be sure to enter the password of the other party  
correctly, taking into account the position of  
spaces.  
• If you make a mistake, press Delete to delete the  
last number or press Clear to delete all numbers  
you entered.  
19 Press Set.  
1-TOUCH SPD DIAL  
03=GROUP DIAL  
Ex:  
20 To continue registering other passwords  
and subaddresses, press Additional  
Functions then repeat the procedure from  
17 Press Set twice.  
step 4.  
– or –  
SUBADDRESS  
Ex:  
Press Stop/Reset to return to standby  
mode.  
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5-8  
Receiving While Performing Other Tasks  
Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing other  
tasks.  
If you receive a fax while you are performing certain tasks, the machine stores the incoming fax in memory.  
Then, as soon as you finish your task, the machine automatically prints the fax.  
• If you are copying or printing, printing of the received fax is suspended and then resumed after copying  
or printing is finished.  
NOTE  
Receiving Faxes in Memory When a Problem Occurs  
If the machine encounters a problem when it is receiving a fax, the machine automatically stores the unprinted  
pages of the fax in memory, and the LCD displays RECEIVED IN MEMORYas well as one or more messages.  
When the problem is cleared, the machine automatically prints the fax which was stored in memory. For an  
explanation of the message(s) and details on the action to take, p. 8-1.  
• The machine memory can store up to approximately 255 pages.*  
• Once the pages are printed, they are deleted from memory.  
NOTE  
• If the memory becomes full, you will not be able to receive the remaining pages. Contact the other  
party and ask them to resend the remainder of the fax.  
* Based on the condition, that the other party sends the fax by imageCLASS D780, with ITU-T No.1 Chart,  
standard mode.  
5
The maximum number of pages, that the machine’s memory can store, differs depending on the other party’s  
machine.  
Canceling Receiving  
Follow this procedure if you want to stop receiving a fax before reception is completed:  
1 Press Stop/Reset.  
2 Press 4 (–) to cancel receiving.  
• The machine asks you to confirm that you want to  
cancel.  
• If you change your mind and want to continue  
receiving, press e (+).  
CANCEL DURING TX/RX?  
< YES  
NO >  
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5-9  
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5-10  
Chapter 6  
Special Features  
Special Dialing  
This section explains special dialing features, such as dialing through a switchboard, dialing an overseas number,  
and switching temporarily to tone dialing.  
Dialing Through a Switchboard  
A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a  
PBX or other telephone switching system, you have to dial the outside line access number first, and then dial the  
number of the party you are calling.  
Dialing an Overseas Number (With Pauses)  
When you dial or register an overseas number, you may need to insert a pause within and/or after the number.  
The length and location of the pause depends on the telephone system of your country.  
• The Function key will light up by pressing Function to be able to operate Delete or Clear.  
NOTE  
1
Press FAX to set to Fax Mode.  
• A pause entered within a number (p) is two  
seconds long.  
• For a longer pause, press Redial/Pause again for  
another two-second pause. Alternatively, you can  
change the length of the pause. (p. 9-5)  
FAX 12/03/2003 15:30  
FaxTel  
STANDARD  
Ex:  
2 Prepare the document and load it facing  
5
Use the numeric keys to dial the country  
code, the area code, and the fax/telephone  
number of the other party.  
down into the ADF.  
6
MEM IN USE  
0%  
Ex:  
TEL=  
00p81123  
(Currently used memory)  
Ex:  
DOCUMENT READY  
• If you enter the wrong number, press Delete to  
delete the last number, then enter the correct  
number. Or, press Clear or Stop/Reset to delete  
all the numbers you entered, then start again from  
step 3.  
(Standby to scan)  
• If you use the platen glass to send a document,  
p. 4-6.  
3 Use the numeric keys to dial the  
6 If necessary, press Redial/Pause to enter  
international access code.  
a pause at the end of a number.  
TEL=  
00  
TEL=  
00p81123P  
Ex:  
Ex:  
• A pause at the end of a number (P) is fixed to 10  
seconds.  
• If you enter the wrong number, press  
Stop/Reset, then enter the correct number.  
• For details on international access codes, contact  
your local telephone company.  
7
Press Start to begin scanning for sending.  
• To cancel sending after dialing has started, press  
4 If necessary, press Redial/Pause to enter  
Stop/Reset then 4 (–). (p. 4-7)  
a pause.  
• To take advantage of the speed dialing  
features of your machine, register  
NOTE  
TEL=  
00P  
frequently used overseas numbers for one-  
touch or coded speed dialing. (pp. 3-2,  
3-4)  
Ex:  
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6-1  
Switching Temporarily to Tone Dialing  
Many information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their  
services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine temporarily  
for tone dialing:  
1 Press FAX to set to Fax Mode.  
5 Use the numeric keys on the machine to  
enter the numbers requested by the  
information service.  
FAX 12/03/2003 15:30  
FaxTel  
STANDARD  
Ex:  
TEL=  
T34  
2
3
Pick up the handset of your telephone.  
Ex:  
• Numbers entered after pressing T (Tone) will be  
dialed using tone dialing.  
• After pressing T (Tone), you cannot use the  
numeric keys on the telephone. Use the numeric  
keys on the machine.  
Enter a destination using the numeric keys  
on your telephone or using a one-touch  
speed dialing key, coded speed dialing  
code, Redial/Pause key or the numeric keys  
on the machine.  
6
7
If you want to receive faxes, press Start.  
4
When the recorded message of the  
Hang up to disconnect the call.  
• Tone dialing is canceled when you disconnect the  
call.  
information service answers, press  
T
(Tone) to switch to tone dialing.  
TEL=  
T
Ex:  
• When T (Tone) is pressed, Tis displayed in the  
LCD.  
• If your telephone line uses tone dialing, go to the  
next step.  
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6-2  
Chapter 7  
Reports and Lists  
Summary of Reports and Lists  
The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated  
for more details.  
• Make sure that LTR or LGL-size paper is loaded in the cassette. If a different paper size is loaded, the  
report or list cannot be printed. Also, you cannot use the multi-purpose tray for printing the report or  
NOTE  
list.  
7
Report or List  
Description  
Details  
p. 2-6  
USER’S DATA LIST  
Lists the current settings of your machine and the registered  
sender information.  
ACTIVITY REPORT  
Shows recent facsimile transactions performed by your machine.  
You can enable or disable automatic printing of this report after  
every 20 transactions. You can also manually set the machine to  
print it.  
p. 7-2  
p. 7-3  
TX (Transmission)  
REPORT  
Prints after transmission of a document.  
You can enable or disable this feature, or set the machine to print  
a report only when an error occurs.  
You can also set the machine to print the first page of the  
document under the transmission report to remind you of the  
contents of the document.  
RX (Reception) REPORT  
Prints after reception of a document. You can enable or disable  
this feature, or set the machine to print a report only when an  
error occurs.  
p. 7-4  
DOCUMENT MEMORY  
LIST  
Lists the documents currently stored in the machine’s memory.  
p. 4-13  
1-TOUCH LIST/  
1-TOUCH (DETAIL)  
Lists the numbers and names registered under one-touch speed  
dialing keys.  
pp. 3-9, 3-10  
pp. 3-10, 3-11  
p. 3-11  
CODED DIAL LIST/  
CODED (DETAIL)  
Lists the numbers and names registered under coded speed  
dialing codes.  
GROUP DIAL LIST  
Lists groups registered under one-touch speed dialing keys and  
coded speed dialing codes.  
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7-1  
ACTIVITY REPORT  
The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you want  
to print an ACTIVITY REPORT before it is automatically printed, follow this procedure:  
• If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions, set  
ACTIVITY REPORTto OFF. (p. 9-5)  
NOTE  
You do not need to press Function in step 1 to execute the Report function if REPORTis programmed  
in PROGRAM 1-TOUCH KEY. (p. 9-4)  
1 Press Function.  
2 Press Report.  
3 Use 4 (–) or e (+) to select  
1.ACTIVITY REPORT.  
REPORT  
1.ACTIVITY REPORT  
4 Press Set.  
• The machine prints an ACTIVITY REPORT and  
returns to standby mode.  
Transactions in an ACTIVITY REPORT are listed chronologically.  
12/03/2003 17:28 FAX 123 4567  
CANON  
001  
*****************************  
ACTIVITY REPORT  
***  
***  
*****************************  
ST. TIME  
DESTINATION TEL/ID  
NO.  
MODE  
PGS.  
RESULT  
,
,
A12/03 15:10  
A12/03 15:14  
A12/03 15:22  
A12/03 15:24  
A12/03 16:10  
A12/03 16:16  
A12/03 16:27  
A12/03 16:30  
12/03 16:53  
12/03 17:08  
905 795 1111  
905 795 1111  
Canon TOKYO  
Canon AUSTRALIA  
905 795 1111  
5001 AUTO RX  
ECM  
ECM  
ECM  
ECM  
ECM  
ECM  
ECM  
ECM  
ECM  
1
1
3
3
1
4
1
1
1
3
OK 00 33  
5002 AUTO RX  
OK 00 24  
,
,
,
03 3758 2111  
2 887 0166  
0001 SEQ. B CAST  
OK 01 18  
,
0001 SEQ. B CAST  
OK 01 18  
,
5003 AUTO RX  
5004 AUTO RX  
0002 TRANSMIT  
0003 TRANSMIT  
5005 AUTO RX  
0004 TRANSMIT  
OK 00 18  
,
2 887 0166  
OK 00 59  
,
Canon EUROPE  
Canon EUROPE  
03 3758 2111  
20 545 8545  
20 545 8545  
OK 01 20  
,
OK 04 12  
,
OK 01 16  
,
Canon AUSTRALIA  
2 887 0166  
1 432 2060  
NG 00 51  
3
STOP  
,
12/03 17:20  
CANON OPTICS  
0005 TRANSMIT  
0
NG 00 01  
#0018  
0
TRANSACTION (TX/RX) NUMBER  
TRANSACTION MODE  
INDICATES AN  
ENTRY THAT HAS  
APPEARED ON A  
PREVIOUS REPORT.  
ERROR CORRECTION MODE TRANSACTION  
ERROR PAGE*  
ERROR CODE (p. 8-2)  
Stop/Reset WAS PRESSED DURING TRANSACTION  
TRANSACTION DURATION  
* The number of pages that have been printed and the number of pages indicated  
on the report may not be the same.  
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7-2  
TX (Transmission) REPORT  
The machine is factory-set to print a TX (transmission) REPORT only when an error occurs during sending. To  
change this setting, p. 9-5.  
If you set the machine to print a report, a TX REPORT or an ERROR TX REPORT, similar to the ones below,  
will be printed depending on the setting you select.  
12/03/2003 17:47 FAX 123 4567  
CANON  
001  
***********************  
TX REPORT  
***  
***  
***********************  
7
TRANSMISSION OK  
TX/RX NO  
0003  
DESTINATION TEL #  
OTOD  
1 432 2060  
aoOI
12/03/2003 17:21 FAX 123 4567  
CANON  
001  
*******************************  
ERROR TX REPORT  
***  
***  
*******************************  
TX FUNCTION WAS NOT COMPLETED  
TX/RX NO 0004  
DESTINATION TEL #  
DESTINATION ID  
ST. TIME  
20 545 8545  
Canon EUROPE  
12/03 17:21  
00 18  
TIME USE  
PAGES SENT  
RESULT  
1
NG  
#0018 BUSY/NO SIGNAL  
THE SLEREXE COMPANY LIMITED  
SAPORS LANE•BOOLE•DORSET•BH25 8ER  
TELEPHONE BOOLE (945 13) 51617  
FAX 1234567  
Our Ref. 350/PJC/EAC  
December 3, 2001  
Dr. P. N. Cundall,  
Mining Surveys Ltd.,  
Holroyd Road,  
Reading,  
Berks.  
OK: TRANSMISSION SUCCESSFUL  
NG: SOME OR NO PAGES SENT  
NUMBER OF PAGES SENT  
TRANSMISSION DURATION  
TRANSMISSION TIME  
IF YOU ENABLE THE REPORT WITH TX IMAGE  
SETTING (p. 9-5), THE FIRST PAGE OF THE  
DOCUMENT WILL PRINT ON THE REPORT TO  
REMIND YOU OF THE CONTENTS OF THE  
DOCUMENT .  
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7-3  
MULTI TX/RX (Transaction) REPORT  
If the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one below,  
will be printed.  
It will also be printed if you select OUTPUT YESunder TX REPORTor RX REPORTin the Report Settings  
(p. 9-5).  
12/03/2003 18:16 FAX 123 4567  
CANON  
001  
********************************  
MULTI TX/RX REPORT  
***  
***  
********************************  
TX/RX NO  
PGS.  
0054  
1
TX/RX INCOMPLETE  
TRANSACTION OK  
–––––  
[
[
[
A 00] 2131 1250  
A 02] 1 49 39 25 25  
01] 905 795 1111  
Canon DEUTSCH.  
Canon FRANCE  
Canon CANADA  
ERROR INFORMATION  
–––––  
RX (Reception) REPORT  
The machine is factory-set not to print an RX (reception) REPORT even if an error occurs during reception. To  
change this setting, p. 9-5.  
If you set the machine to print a report, an RX REPORT, similar to the one below, will be printed.  
12/03/2003 17:52 FAX 123 4567  
CANON  
001  
***********************  
RX REPORT  
***  
***  
***********************  
RECEPTION OK  
TX/RX NO  
5004  
DESTINATION TEL #  
DESTINATION ID  
ST. TIME  
905 795 1111  
Canon CANADA  
12/03 17:52  
TIME USE  
PGS.  
01 59  
4
RESULT  
OK  
OK: RECEPTION SUCCESSFUL  
NG: SOME OR NO PAGES RECEIVED  
NUMBER OF PAGES RECEIVED  
RECEPTION DURATION  
RECEPTION TIME  
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7-4  
Chapter 8  
Troubleshooting  
LCD Messages  
The following messages are displayed in the LCD when the machine performs a function or if it encounters an  
error.  
This section describes messages related to fax functions. For other messages, Reference Guide.  
Message  
Cause  
Action  
CHANGE DOCUMENT  
When using the platen glass to send  
documents with Book sending, you pressed  
Start without changing the document.  
Place the next document on the platen  
glass then press Start.  
8
DOCUMENT TOO  
LONG  
The length of the document exceeds 356  
mm.  
The length of the document should be  
within 356 mm.  
HANG UP PHONE  
The handset is not placed in the handset  
cradle correctly.  
Replace the handset correctly.  
MEM IN USE nn %  
Shows the percentage of memory  
currently in use.  
Wait for the machine to send any faxes in  
memory. Also, print or delete any  
documents in memory you no longer need.  
(pp. 4-15, 4-16)  
MEMORY FULL  
The memory becomes full during the  
document scanning.  
When sending the document, divide it  
into a few parts or select a lower fax  
resolution.  
If you need more space, wait for the  
machine to send any faxes. Also, print or  
delete any documents in memory you no  
longer need. (pp. 4-15, 4-16)  
If the machine’s memory becomes full  
while scanning documents using the  
ADF, the document being scanned stops  
in the ADF. Press Set to make the  
document come out automatically.  
NO TEL #  
The one-touch speed dialing key or coded  
speed dialing code you entered has not  
been registered.  
Register the one-touch speed dialing key  
or coded speed dialing code.  
(pp. 3-2, 3-4)  
RECEIVED IN  
MEMORY  
The machine received the fax in memory  
because paper or toner ran out, or a paper  
jam occurred.  
Load paper in the cassette (Set-up  
Instructions), replace the cartridge  
(Reference Guide), or clear the paper  
jam. (Reference Guide)  
TX/RX NO. nnnn*  
When the machine sends or receives a  
fax, it assigns a unique identification  
number (nnnn).  
Write the number down if you will need  
it later.  
* The identification number does not appear in the standby display. It appears when scanning documents,  
operating Fax Monitor or Memory Reference, or receiving faxes in Manual mode.  
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8-1  
Faxing Problems  
Sending Problems  
You cannot send a fax.  
The machine may have overheated.  
• Unplug the machine and let it cool for about 10 minutes. Then plug in the machine and try sending again.  
The machine may not be set for the type of telephone line in use (pulse/tone).  
• Make sure the machine is set for the correct telephone line type. (p. 2-7)  
The document may not have been loaded.  
• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.  
(Reference Guide)  
The one-touch speed dialing key or coded speed dialing code you entered may not be registered for the  
feature you want to use.  
• Check the one-touch speed dialing key or coded speed dialing code and make sure it is registered correctly. (→  
Chapter 3)  
You dialed or have been provided with an incorrect number.  
• Dial the number again, or check that you have the correct number.  
The other party’s fax machine may be out of paper.  
• Call the other party and ask them to make sure paper is loaded in their fax machine.  
There may be other documents being sent from memory.  
• Allow time for those documents to finish sending.  
An error may have occurred during sending.  
• Print an ACTIVITY REPORT and check for an error. (p. 7-2)  
The telephone line may not be working properly.  
• Make sure there is a dial tone when you lift the handset of the telephone connected to the machine. If there is  
no dial tone, contact your local telephone company.  
The receiving fax machine may not be a G3 fax machine.  
• Make sure the receiving fax machine is compatible with the machine (which is a G3 fax machine).  
The other party’s telephone may be busy or the other party’s fax machine may be turned OFF.  
BUSY/NO SIGNALis shown on the ERROR TX REPORT.  
• The telephone number you dialed is busy. Try sending the document at a later time.  
• The other party’s fax machine is not working. Contact the other party and have them check their fax machine.  
The receiving fax machine did not answer within 55 seconds (after all automatic redialing attempts).  
• Contact the other party and have them check their fax machine. For an overseas call, add pauses to the  
registered number. (p. 6-1)  
Faxes sent from the machine are spotted or dirty.  
The receiving fax machine may not be working properly.  
• Check the machine by making a copy (Reference Guide). If the copy is clear, the problem may be in the  
receiving fax machine. If the copy is spotted or dirty, clean the platen glass or the rollers inside the main unit.  
(Reference Guide)  
The document may not have been loaded.  
• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.  
(Reference Guide)  
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8-2  
Cannot send using Error Correction Mode (ECM).  
The other party’s fax machine may not support ECM.  
• If the other party’s fax machine does not support ECM, then the document is sent in normal mode without  
error checking.  
ECM may be disabled.  
• Make sure ECM is on. (p. 9-5)  
Errors occur frequently while sending.  
The telephone lines may be in poor condition, or you may have a bad connection.  
• Lower the transmission speed. (p. 9-4)  
Receiving Problems  
Cannot receive a fax automatically.  
The machine may not be set to receive automatically.  
• For the machine to receive faxes automatically, the receive mode must be set to FaxTel, FaxOnly, AnsMode  
or DRPD(Chapter 5). If you have set AnsMode, confirm that an answering machine is connected to the  
machine and that it is turned on with an outgoing message properly recorded. (p. 5-2)  
8
The machine’s memory is full.  
• Print out or delete any documents stored in memory to free up space in the machine’s memory. (pp. 4-15,  
4-16)  
An error may have occurred during reception.  
• Print an ACTIVITY REPORT and check for an error. (p. 7-2)  
No paper in the cassette.  
• Make sure paper is loaded in the cassette. (Set-up Instructions)  
The telephone line may not be connected properly.  
• Make sure all line connections are secure. (p. 1-3)  
The machine does not switch automatically between telephone and fax reception.  
The machine may not be set to switch automatically between telephone and fax reception.  
• For the machine to switch automatically, the receive mode must be set to FaxTel, AnsModeor DRPD(→  
Chapter 5). If you have set AnsMode, confirm that an answering machine is connected to the machine and that  
it is turned on with an outgoing message properly recorded. (p. 5-2)  
The sending fax machine cannot send the CNG signal that tells the machine that the incoming signal is a  
fax.  
• Some fax machines cannot send the CNG signal that tells your machine the incoming call is from a fax  
machine. In such cases, you will have to receive the fax manually. (p. 5-6)  
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8-3  
Cannot receive a document manually.  
You may have disconnected the call by pressing Start or dialing the remote receiving ID after hanging up  
the handset.  
• Always press Start or dial the remote receiving ID before hanging up the handset. Otherwise you will  
disconnect the call.  
• When your telephone line uses rotary pulse, switch to tone dialing on your telephone before dialing 25 (the  
remote receiving ID).  
Print quality is poor.  
You may not be using the correct type of paper.  
• Make sure you load paper that meets the paper requirements for the machine. (Reference Guide)  
The sending fax machine may not be functioning properly.  
• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the top  
cover and scanning glass of their fax machine are clean.  
Error Correction Mode (ECM) may be disabled.  
• Make sure ECM is on. (p. 9-6)  
Faxes do not print.  
The Cartridge may not be installed properly.  
• Make sure the Cartridge is installed properly. (Reference Guide)  
The Cartridge may need to be replaced.  
• Determine if the problem is with the Cartridge, and replace if necessary. (Reference Guide)  
No paper may be loaded in the cassette.  
• Make sure paper is loaded in the cassette. (Set-up Instructions)  
Faxed images are blotched or uneven.  
The telephone lines may be in poor condition, or you may have a bad connection.  
• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However, if the telephone  
lines are in poor condition, you may have to try again.  
The sending fax machine may not be functioning properly.  
• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the top  
cover and scanning glass of their fax machine are clean.  
Cannot receive using Error Correction Mode (ECM).  
The other party’s fax machine may not support ECM.  
• If the other party’s fax machine does not support ECM, then the document is received in normal mode without  
error checking.  
ECM may be disabled.  
• Make sure ECM is on. (p. 9-6)  
Errors occur frequently while receiving.  
The telephone lines may be in poor condition, or you may have a bad connection.  
• Lower the reception speed. (p. 9-4)  
The sending fax machine may not be functioning properly.  
• Call the sender and have them check that their fax machine is functioning properly.  
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8-4  
Telephone Problems  
You cannot dial.  
The telephone line may not be connected properly.  
• Make sure all line connections are secure. (p. 1-3)  
The machine may not be set for the type of telephone line in use (pulse/tone).  
• Make sure the machine is set for the correct telephone line type. (p. 2-7)  
The telephone disconnects while you are talking.  
The telephone line may not be plugged in securely.  
• Check that the modular cord is connected securely to the jacks on the machine, the telephone jack on your wall  
and the connecting jack on your telephone.  
8
If a Power Cut Occurs  
If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data  
settings and the speed dialing settings. Any sent or received documents stored in memory are backed up for about  
two hours.  
During a power cut, functions are limited as follows:  
You cannot send, receive, or copy documents.  
You can make or receive calls.  
When power is restored to the machine, the machine will automatically print a list of documents that were stored  
in memory at the time of the power cut.  
12/03/2003 15:38 FAX 123 4567  
CANON  
001  
************************************  
MEMORY CLEAR REPORT  
***  
***  
************************************  
MEMORY FILES DELETED  
TX/RX NO  
0023  
MODE  
DESTINATION TEL/ID  
PGS.  
3
SET TIME  
12/03 14:23  
ST. TIME  
,
SEQ. B CAST  
[
[
01]Canon CANADA  
05]Canon OPTICS  
0024  
TRANSMIT  
[A 32]Canon UK  
1
12/03 14:28  
• Make sure that LTR-size paper is loaded in the cassette. If a different paper size is loaded, the report  
cannot be printed. Also, you cannot use the multi-purpose tray for printing the report.  
• If there is no paper in the cassette or no toner in the cartridge when power is restored, the MEMORY  
CLEAR REPORT will not be printed.  
NOTE  
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8-5  
If You Cannot Solve the Problem  
If you have a problem with your machine and you cannot solve it by referring to the information in this chapter  
and in the Reference Guide, contact your service representative.  
Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help you  
with your problem. For details on contacting your service representative, Reference Guide.  
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8-6  
Chapter 9  
Setting the Additional  
Functions  
Understanding the “Additional Functions”  
The menus of the Additional Functions can allow you to specify or register the various settings. Available menus  
differ depending on the machine type. This section explains the procedure to access the menus, and the contents  
of the menus only related to the fax functions.  
• For the menus related to the common settings and the copy functions, Reference Guide.  
• Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current  
NOTE  
settings. (p. 2-6)  
9
Accessing the Additional Functions  
1 Press Additional Functions to display  
the menus.  
4 Use 4 (–) or e (+) to select the sub menu  
you want to change.  
• The Additional Functions key blinks.  
FAX SETTINGS  
2.REPORT SETTINGS  
Ex:  
2 Press 4 (–) or e (+) to select the menu  
you want to change.  
5 Press Set.  
ADDITIONAL FUNCTIONS  
REPORT SETTINGS  
1.TX REPORT  
3.FAX SETTINGS  
Ex:  
3 Press Set.  
• For details of the submenus, pp. 9-2 to  
9-10.  
NOTE  
FAX SETTINGS  
• After selecting the item or value with  
4 (–) or e (+), press Set to enter the  
setting.  
1.USER SETTINGS  
• If you press Stop/Reset before Set is  
pressed, the item you have selected will not  
be registered.  
• Press Stop/Reset to exit from menu  
system.  
• If you press Additional Functions, the  
display returns to the previous screen.  
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9-1  
Menu Descriptions  
COMMON SETTINGS  
Name  
Descriptions  
DEFAULT SETTINGS  
Selects which mode standby display appears in the LCD  
when the power cord is connected, or the AUTO CLEAR  
function* activates.  
COPY  
The copy mode is selected.  
The fax mode is selected.  
FAX  
SW AFTER AUTO CLR  
Selects whether the machine switches to the mode you  
set in DEFAULT SETTINGSafter the AUTO CLEAR  
function* activates.  
DEFAULT MODE  
The machine automatically switches to the mode you set  
in DEFAULT SETTINGSafter the AUTO CLEAR  
function* activates.  
CURRENT MODE  
The machine does not automatically switch to the mode  
you set in DEFAULT SETTINGSeven after the AUTO  
CLEARfunction* activates.  
VOLUME CONTROL  
Adjusts the volume of the unit.  
Adjusts the keypad volume.  
1to 3(1)  
1.KEYPAD VOLUME  
ON  
OFF  
The volume is turned off.  
Adjusts the alarm volume.  
1to 3(1)  
2.ALARM VOLUME  
ON  
OFF  
The volume is turned off.  
3.TX DONE TONE  
Adjusts the volume of the done tone sounded when the  
machine has finished sending faxes.  
ON  
1to 3(1)  
ERROR ONLY  
OFF  
1to 3(1)  
The volume is turned off.  
4.RX DONE TONE  
Adjusts the volume of the done tone sounded when the  
machine has finished receiving faxes.  
ON  
1to 3(1)  
ERROR ONLY  
OFF  
1to 3(1)  
The volume is turned off.  
5.PRINTING END TONE  
Adjusts the volume of the done tone sounded when the  
machine has finished printing.  
ON  
1to 3(1)  
ERROR ONLY  
1to 3(1)  
OFF  
The volume is turned off.  
* (Reference Guide)  
(The factory default setting is in boldface.)  
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9-2  
Name  
Descriptions  
6.SCANNING END TONE  
Adjusts the volume of the done tone sounded when the  
machine has finished scanning.  
ON  
1to 3(1)  
ERROR ONLY  
OFF  
1to 3(1)  
The volume is turned off.  
7.CALLING VOLUME  
Adjusts the volume of the ring produced when the unit  
detects a voice call.  
1to 3(2)  
8.LINE MONITOR VOL.  
Adjusts the line monitor volume.  
1to 3(2)  
ON  
OFF  
The volume is turned off.  
(The factory default setting is in boldface.)  
MP TRAY PAPERSIZE, CAS. PAPER SIZE, PRINT EXPOSURE, MP PAPERTYPE, HIGH COPY  
MODE, TONER SAVER MODE, PRT FEED INTERVALand DISPLAY LANGUAGE, Reference Guide.  
NOTE  
9
COPY SETTINGS  
For details, Reference Guide.  
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9-3  
FAX SETTINGS  
Name  
Descriptions  
USER SETTINGS  
The basic operation settings in the Fax mode can be  
specified.  
1.TEL LINE SETTINGS  
1.USER TEL NO.  
Specify the telephone line settings.  
Your telephone and fax number can be registered.  
(p. 2-4)  
2.TEL LINE TYPE  
TOUCH TONE  
Selects the telephone line type. (p. 2-7)  
The telephone line is set for touch tone dialing.  
The telephone line is set for rotary pulse dialing.  
ROTARY PULSE  
3.TX START SPEED  
Sets the transmission speed for all documents you send.  
33600bps/14400bps/9600bps/7200bps/4800bps/240  
0bps  
4.RX START SPEED  
Sets the transmission speed for all documents you receive.  
33600bps/14400bps/9600bps/7200bps/4800bps/240  
0bps  
2.UNIT NAME  
You can register your name (or your company name).  
(p. 2-5)  
3.TX TERMINAL ID  
1.TTI POSITION  
Prints your ID (transmitting terminal ID) on each page  
you transmit. (p. 2-3)  
OUTSIDE IMAGE: Terminal ID is printed outside the  
image border.  
INSIDE IMAGE: Terminal ID is printed inside the image  
border.  
2.TEL NUMBER MARK  
Selects the prefix for the identification header number.  
FAX, TEL  
4.DENSITY CONTROL  
LIGHT  
Sets the density of the documents.  
Sets for dark documents.  
STANDARD  
Sets for the documents of normal density.  
Sets for light documents.  
DARK  
5.PROG 1-TOUCH KEY  
Programs a fax function into the One-Touch key. The  
programmed fax function will be executed by directly  
pressing the corresponding One-Touch key. You do not  
need to press Function before pressing the One-Touch  
key.  
01 - 12  
USE  
Select the One-Touch key (01 to 12) in which you want  
to program the fax function.  
Uses PROGRAM 1-TOUCH KEY.  
The following functions can be programmed:  
1.REPORT;  
2.DELAYED TX;  
3.FAX MONITOR;  
4.MEMORY REFERENCE;  
5.BOOK SENDING.  
DO NOT USE  
Disables PROGRAM 1-TOUCH KEY.  
(The factory default setting is in boldface.)  
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9-4  
Name  
6.OFFHOOK ALARM  
Descriptions  
Enables/disables the offhook alarm that alerts you when  
the handset is not in the handset cradle.  
ON  
After reception, the offhook alarm sounds when the  
handset of extension telephone is left off the hook.  
OFF  
No offhook alarm.  
REPORT SETTINGS  
1.TX REPORT  
Sets the report setting.  
Enables/disables automatic printing of a transmission  
report.  
OUTPUT NO  
No report is printed.  
PRINT ERROR ONLY  
Prints a report only when a transmission error occurs.  
REPORT WITH TX IMAGE  
If you select PRINT ERROR ONLYor OUTPUT YES,  
enables/disables printing of the first page of the fax under  
the report.  
ON  
Prints a first page only when a transmission error occurs.  
No first page is printed.  
OFF  
9
OUTPUT YES  
Prints a report every time you send a document.  
Enables/disables automatic printing of a reception report.  
No report is printed.  
2.RX REPORT  
OUTPUT NO  
PRINT ERROR ONLY  
OUTPUT YES  
Prints a report only when a reception error occurs.  
Prints a report every time you receive a document.  
3.ACTIVITY REPORT  
Enables/disables automatic printing of an ACTIVITY  
REPORT after every 20 transactions.  
ON  
Prints the ACTIVITY REPORT.  
No ACTIVITY REPORT is printed.  
Sets the transmission functions.  
OFF  
TX SETTINGS  
1.ECM TX  
ECM (error correction mode) transmission is turned on  
or off.  
ON  
All transmissions are conducted with ECM if the other  
party’s fax supports ECM.  
OFF  
ECM is turned off.  
2.PAUSE TIME  
Sets the length of the pause you insert into a dialing  
sequence.  
1to 15SEC(2 SEC)  
(The factory default setting is in boldface.)  
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9-5  
Name  
Descriptions  
3.AUTO REDIAL  
Sets whether to perform automatic redial when the other  
line is busy or no answer.  
ON  
Customizes the redial operation.  
OFF  
After the first attempt at dialing fails, redialing is not  
attempted.  
1.REDIAL TIMES  
Sets the number of retries.  
1to 10 TIMES(2 TIMES)  
2.REDIAL INTERVAL  
Sets period of time between redialings.  
2to 99 MIN.(2 MIN.)  
3.TX ERROR RESEND  
Redialing is attempted when a transmission error occurred.  
ON  
RESEND TX FROM: Sets the number of pages to be sent  
when redialing is attempted.  
ERROR & 1ST PAGE, ERROR PAGE, ALL PAGES  
OFF  
Redialing is not attempted when a transmission error has  
occurred.  
4.ERASE FAILED TX  
Sets the ERASE FAILED TXfunction.  
ON  
The document is deleted from the memory stored in the  
machine if a transmission error has occurred.  
OFF  
The document is not deleted from the memory stored in  
the machine even if a transmission error has occurred.  
5.TIME OUT  
ON  
Enables/disables automatic scanning of documents after  
the fax number is entered by using speed dialing.  
Scanning begins automatically in 5 or 10 seconds after  
you enter the phone number.  
OFF  
Press Start to scan document. Otherwise, the machine  
will return to standby mode after 2 minutes while the  
AUTO CLEARfunction activates.  
RX SETTINGS  
1.ECM RX  
ON  
Sets the reception functions.  
ECM (error correction mode) receiving is turned on or off.  
All receptions are conducted with ECM if the other  
party’s fax supports ECM.  
OFF  
ECM is turned off.  
2.FAX/TEL OPT.SET  
When FaxTelhas been set, the optional settings are  
available.  
1.RING START TIME  
2.F/T RING TIME  
Sets the duration that the machine listens for a fax tone  
before starting to ring.  
0to 30SEC(8 SEC)  
Sets the length of time the machine rings to alert you of  
an incoming call.  
15 to 300SEC(15 SEC)  
3.F/T SWITCH ACTION  
RECEIVE  
Selects the action taken after the F/T RING TIME  
expires.  
The machine switches to fax receive mode automatically  
at that point and starts to receive the document.  
DISCONNECT  
The machine disconnects the call.  
(The factory default setting is in boldface.)  
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9-6  
Name  
3.DRPD:SELECT FAX  
Descriptions  
Select a ring pattern when the machine receives faxes.  
(p. 5-5)  
NORMAL RING  
DOUBLE RING  
Ring type of normal telephone line.  
Two short rings at regular intervals.  
Short-short-long at regular intervals.  
Short-long-short at regular intervals.  
Patterns other than those described above.  
SHORT-SHORT-LONG  
SHORT-LONG-SHORT  
OTHER RING TYPE  
4.INCOMING RING  
When the machine is set to FaxOnlyand Fax/Tel, set  
whether the machine rings when it receives a call.  
OFF  
The machine does not ring when it receives a fax. (In  
energy saver mode, the fax may ring one or two times.)  
ON  
The machine rings when it receives a fax if the handset  
or a telephone is connected.  
RING COUNT  
Sets the number of incoming rings before the machine  
answers.  
9
1to 99 TIMES(2 TIMES)  
5.MAN/AUTO SWITCH  
Sets the machine to switch to document receive mode  
after ringing for a specified length of time in the manual  
receive mode.  
OFF  
The machine keeps ringing until someone answers the  
call manually with the handset or a connected extension  
telephone.  
ON  
F/T RING TIME: Sets the length of time to elapse  
before the machine switches to the document receiving.  
5to 99 SEC(15 SEC)  
6.REMOTE RX  
ON  
Receives from a remote telephone with preset setting.  
Remote receiving is turned on.  
REMOTE RX ID  
You can dial a number code on the remote extension to  
start receiving a document.  
A combination of two characters using 0to 9, A and #  
(25) is possible.  
OFF  
Remote receiving is turned off.  
Sets the print functions.  
PRINTER SETTINGS  
1.RX REDUCTION  
ON  
Receives images at a reduced size.  
Turn on image reduction.  
1.RX REDUCTION  
AUTO SELECTION: Reducing size is set to auto.  
FIXED REDUCTION: Reducing size is preset.  
97%, 95%, 90%, 75%  
2.SELECT REDUCE DIR  
VERTICAL ONLY: Reduction is performed in the vertical  
direction only.  
HORIZ & VERTICAL: Reduction is performed in the  
horizontal and vertical direction.  
OFF  
Image reduction is turned off.  
(The factory default setting is in boldface.)  
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9-7  
Name  
Descriptions  
2.TONER SUPPLY LOW  
Allows you to set whether the machine stores the  
document in memory when the toner supply is low or  
ignores the warning and keeps printing until the  
document is completely printed. This setting is  
convenient if a new cartridge is not at hand.  
KEEP PRINTING  
The keep printing function is turned on. With this setting,  
the machine does not store documents in memory if the  
toner has run out. Re-set to RX TO MEMORYafter  
replacing the cartridge with a new one.  
RX TO MEMORY  
SYSTEM SETTINGS  
1.FAX DEFAULT  
1.RESOLUTION  
OFF  
The machine receives the document in memory.  
Sets the functions of FAX DEFAULTand LOCK PHONE.  
Sets the FAX DEFAULTfunctions.  
Sets the fax resolution.  
The setting of resolution set using FAX Resolution  
remains even after the AUTO CLEARfunction activates.  
STANDARD  
FINE  
Suitable for most text-only documents.  
Suitable for fine-print documents.  
PHOTO  
Suitable for documents that contain photographs.  
SUPER FINE  
Suitable for documents that contain fine print and images  
(the resolution is four times that of STANDARD).  
ULTRA FINE  
Suitable for documents that contain fine print and images  
(the resolution is eight times that of STANDARD).  
2.BOOK TX SCAN SIZE  
When you select SHEET:  
Before sending a fax, you must press Book Sending  
and specify the scanning size of either LGL or LTR.  
When you select LGLor LTR:  
The document will be scanned in the size you selected,  
either LGL or LTR.  
SHEET, LGL, LTR  
2.LOCK PHONE  
Sets the LOCK PHONEfunctions.  
OFF  
The telephone or fax transmission can be used normally.  
ON  
The telephone transmission cannot be used. The  
telephone reception and fax transmission/reception can  
be used.  
(The factory default setting is in boldface.)  
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9-8  
ADD. REGISTRATION  
Name  
Descriptions  
1-TOUCH SPD DIAL  
Registers the informations on One-Touch Speed Dialing.  
(p. 3-2)  
1-TOUCH SPD DIAL  
1.TEL NUMBER ENTRY  
2.NAME  
Selects a one-touch speed dialing key.  
Registers the other party’s telephone number.  
Registers the other party’s name.  
3.OPTIONAL SETTING  
The transmission time and settings including the  
registration of password and subaddress can be specified.  
ON  
The optional settings can be set.  
1.TX TIME SETTING  
5 settings of the transmission time can be specified.  
Setting procedure  
1 Select the time setting number (1 to 5) by repeatedly  
pressing Set, and press Set again.  
2 Enter the hour and minute for the transmission time  
using the numeric keys, then press Set. (Enter 0 before  
the 1-digit hour or minute. For example, enter “0905”  
for 9:05 am.)  
9
• If you make a mistake while entering, press  
Function and Clear, then enter the correct time.  
Sending procedure  
1 Load the document face down in the ADF or on the  
platen glass.  
2 Press the one-touch speed dialing key on which the  
transmission time is set. The document is scanned and  
stored in memory.  
The machine transmits the document at the transmission  
time. If you have set more than 2 transmission time settings,  
the document will be transmitted at the preset time closest to  
the time that the document has been scanned.  
Once you set the transmission time, the machine will  
transmit the document at the same time on every day.  
However, you cannot use the one-touch speed dialing key to  
send the document as usual, and cannot send the document  
any time unless you cancel the transmission time setting.  
To cancel the setting, press Set in TX TIME SETTINGto  
select the preset time, and press Set again. Then, press  
Function and Clear, and press Set. The preset time is  
deleted.  
If you have set more than 2 transmission time settings,  
repeat this procedure to delete all the preset times. Or. when  
OFFis selected in OPTIONAL SETTING, TX TIME  
SETTINGand TX TYPEare canceled. You do not need to  
delete all the preset times.  
2.TX TYPE  
REGULAR TX: For a normal transmission.  
SUBADDRESS TX: For a subaddress transmission.  
Registers passwords and subadresses.  
POLLING RX: For a polling reception. Registers  
passwords and subadresses.  
OFF  
No setting.  
(The factory default setting is in boldface.)  
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9-9  
Name  
Descriptions  
CODED SPD DIAL  
GROUP DIAL  
Registers the information on Coded Speed Dialing.  
(p. 3-4) To register them, perform the same procedure  
with that of 1-TOUCH SPD DIAL.  
Registers the information on Group Dialing. (p. 3-7)  
1.TEL NUMBER ENTRY  
Registers the other party’s telephone numbers by  
specifying the One-Touch Speed Dialing keys or Coded  
Speed Dialing codes.  
2.NAME  
Registers the group’s name.  
3.TX TIME SETTING  
Sets the transmission time.  
5 settings of the transmission time can be specified.  
To set them, perform the same procedure with that of  
1-TOUCH SPD DIAL.  
TIMER SETTINGS  
For details, Reference Guide.  
ADJUST/CLEAN  
For details, Reference Guide.  
PRINT LISTS  
Name  
Descriptions  
USER DATA  
Prints out a list of items set or registered in the  
Additional Functions.  
SPEED DIAL LIST  
Prints the list of the fax/telephone numbers registered for  
the One-Touch Speed Dialing keys, Coded Speed Dialing  
codes or Group Dialing.  
1.1-TOUCH LIST  
1.NO SORT  
Prints the 1-TOUCH LIST.  
The printout of the list is not sorted.  
The printout of the list is sorted.  
Prints the CODED DIAL LIST.  
The printout of the list is not sorted.  
The printout of the list is sorted.  
Prints the details of the 1-TOUCH LIST.  
The printout of the list is not sorted.  
The printout of the list is sorted.  
Prints the details of the CODED DIAL LIST.  
The printout of the list is not sorted.  
The printout of the list is sorted.  
Prints the list of the Group Dialing.  
Cancels printout of the report.  
2.SORT  
2.CODED DIAL LIST  
1.NO SORT  
2.SORT  
3.1-TOUCH (DETAIL)  
1.NO SORT  
2.SORT  
4.CODED (DETAIL)  
1.NO SORT  
2.SORT  
5.GROUP DIAL LIST  
CANCEL REPORT  
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9-10  
Appendix:  
Specifications  
I Dialing  
Facsimile  
• Automatic dialing  
One-touch speed dialing (12 destinations)  
I Applicable Line  
Coded speed dialing (100 destinations)  
Group dialing (Max. 111 destinations)  
Directory dialing (with Directory key)  
• Regular dialing (with numeric keys)  
• Automatic redialing  
Public Switched Telephone Network (PSTN)  
I Compatibility  
G3  
I Data Compressing System  
• Manual redialing (with Redial/Pause key)  
MH, MR, MMR, JBIG  
I Networking  
I Modem Speed  
• Sequential broadcast (Max. 122 destinations)  
• Automatic reception  
33.6/31.2/28.8/26.4/24/21.6/19.2/16.8/14.4/12/  
9.6/7.2/4.8/2.4 Kbps  
• Automatic Fax/Tel switchover  
• Remote reception by telephone (Default ID: 25)  
• Non-ring reception  
Automatic fallback  
I Transmission Speed  
Approx. 3 seconds/page* at 33.6 Kbps,  
ECM-MMR, transmitting from memory  
* Based on ITU-T No. 1 Chart, standard mode.  
• ECM deactivation  
• DRPD (Distinctive Ring Pattern Detection)  
• ACTIVITY REPORT (after every 20  
transactions)  
• Non-delivery report  
• TTI (Transmit Terminal Identification)  
A
I Scanning Image Processing  
• UHQ™ (Ultra High Quality) image  
enhancement  
I Transmission/Reception Memory  
Transmission: Maximum approx. 255 pages*  
Reception: Maximum approx. 255 pages*  
* Based on ITU-T No. 1 Chart, standard mode.  
Telephone  
I Connection  
Telephone/answering machine (CNG detecting  
signal)/data modem  
I Fax Scanning Speed  
Approx. 3.2 seconds/page*  
* Based on standard mode.  
I Fax Resolution  
STANDARD: 203 pels/in. × 98 lines/in.  
(8 pels/mm × 3.85 lines/mm)  
FINE: 203 pels/in. × 196 lines/in.  
(8 pels/mm × 7.7 lines/mm)  
SUPER FINE: 203 pels/in. × 392 lines/in.  
(8 pels/mm × 15.4 lines/mm)  
ULTRA FINE: 406 pels/in. × 392 lines/in.  
(16 pels/mm × 15.4 lines/mm)  
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A-1  
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A-2  
Dialing  
coded speed..............................3-1, 3-4, 3-5, 3-6, 4-3  
FaxTel  
description ......................................................5-1, 5-2  
group................................................3-1, 3-7, 3-8, 4-4  
methods..................................................................4-2  
one-touch speed...............................3-1, 3-2, 3-3, 4-3  
overseas number ....................................................6-1  
regular ....................................................................4-2  
speed (See Speed dialing)  
device connections.................................................1-4  
setting options for ..................................................5-3  
FAX/TEL OPT. SET settings ....................................9-6  
FINE  
description..............................................................4-1  
setting .............................................................4-1, 9-8  
Function key ..............................................................1-2  
switching temporarily to tone................................6-2  
through switchboard ..............................................6-1  
with pauses.............................................................6-1  
Directory key.............................................................1-2  
Document  
G
GROUP DIAL LIST  
description..............................................................7-1  
printing...................................................................3-9  
sample ..................................................................3-11  
Group dialing  
in memory............................................................4-13  
printing document in memory .............................4-15  
printing list of documents in memory .................4-13  
DOCUMENT MEMORY LIST  
creating groups.......................................................3-7  
description..............................................................3-1  
using.......................................................................4-4  
description..............................................................7-1  
printing.................................................................4-13  
sample..................................................................4-13  
DOCUMENT TOO LONG message.........................8-1  
DOUBLE RING setting ............................................9-7  
DRPD  
H
HANG UP PHONE message.....................................8-1  
description ......................................................5-1, 5-2  
setting options for ..................................................5-5  
settings ...................................................................9-7  
types of ring patterns .............................................5-5  
I
In Use/Memory indicator ..........................................1-1  
INCOMING RING settings.......................................9-7  
INSIDE IMAGE setting ............................................9-4  
E
J
ECM  
Jack............................................................................1-3  
RX setting ..............................................................9-6  
TX setting ..............................................................9-5  
Energy Saver key.......................................................1-1  
ERASE FAILED TX setting .....................................9-6  
External device, connecting ......................................1-4  
K
KEEP PRINTING setting..........................................9-8  
KEYPAD VOLUME setting .....................................9-2  
Keys (See also individual key names)  
numeric ..................................................................1-1  
one-touch speed dialing.........................................1-2  
F
F/T RING TIME setting............................................9-6  
F/T SWITCH ACTION setting..........................5-4, 9-6  
FAX key.....................................................................1-1  
FAX DEFAULT settings............................................9-8  
Fax Monitor key ........................................................1-2  
FaxOnly  
L
LCD  
description..............................................................1-1  
messages (See also individual message names)  
messages, descriptions...........................................8-1  
Letters, entering.........................................................2-2  
LINE MONITOR VOL. setting ................................9-3  
List (See individual list names)  
description ......................................................5-1, 5-2  
device connections.................................................1-4  
FAX Resolution key ..................................................1-2  
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I-2  
LIST setting  
NO TEL # message ...................................................8-1  
NORMAL RING setting ...........................................9-7  
Numbers, entering .....................................................2-2  
Numeric keys.............................................................1-1  
1-TOUCH ............................................................9-10  
CODED DIAL.....................................................9-10  
GROUP DIAL .....................................................9-10  
SPEED DIAL.......................................................9-10  
LOCK PHONE setting ..............................................9-8  
O
OFFHOOK ALARM setting .....................................9-5  
One-touch speed dialing  
M
MAN/AUTO SWITCH settings................................9-7  
Manual  
changing, deleting..................................................3-3  
description..............................................................3-1  
keys........................................................................1-2  
registering numbers for..........................................3-2  
using.......................................................................4-3  
Operation panel  
description ......................................................5-1, 5-2  
device connections.................................................1-4  
receiving in ............................................................5-6  
Manual redialing  
canceling ................................................................4-8  
MEM IN USE nn % message ...................................8-1  
Memory  
registering information via ....................................2-1  
OPTIONAL SETTING  
for 1-TOUCH SPD DIAL......................................9-9  
OTHER RING TYPE setting ....................................9-7  
OUTSIDE IMAGE setting ........................................9-4  
Overseas number, dialing ..........................................6-1  
deleting document from.......................................4-16  
documents in........................................................4-13  
printing document in............................................4-15  
printing list of documents in................................4-13  
receiving when problem occurs.............................5-9  
sending (See Memory sending)  
I
P
PAUSE TIME setting ................................................9-5  
Pauses, dialing with...................................................6-1  
PHOTO  
MEMORY CLEAR REPORT  
description..............................................................8-5  
sample....................................................................8-5  
MEMORY FULL message........................................8-1  
Memory Reference key .............................................1-2  
Memory sending  
description..............................................................4-1  
setting .............................................................4-1, 9-8  
Polling ................................................................5-8, 5-9  
Power  
canceling ................................................................4-7  
using, ADF.............................................................4-5  
using, platen glass..................................................4-6  
Menu descriptions .....................................................9-2  
Messages, LCD (See also individual message names)  
descriptions............................................................8-1  
Mistake, correcting....................................................2-2  
MULTI TX/RX REPORT  
cut...........................................................................8-5  
PRINTER SETTINGS...............................................9-7  
Printing  
1-TOUCH LIST.....................................................3-9  
ACTIVITY REPORT ............................................7-2  
CODED DIAL LIST..............................................3-9  
document in memory...........................................4-15  
DOCUMENT MEMORY LIST...........................4-13  
GROUP DIAL LIST..............................................3-9  
list of documents in memory...............................4-13  
speed dialing lists...................................................3-9  
USER’S DATA LIST.............................................2-6  
PRINTING END TONE setting................................9-2  
description..............................................................7-4  
sample....................................................................7-4  
N
NAME setting  
for 1-TOUCH SPD DIAL......................................9-9  
for GROUP DIAL................................................9-10  
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I-3  
Problems  
cannot solve ...........................................................8-6  
Resolution, setting scanning......................................4-1  
RESOLUTION settings.............................................9-8  
RING COUNT setting...............................................9-7  
RING START TIME setting......................................9-6  
ROTARY PULSE setting...................................2-7, 9-4  
RX (Reception)  
faxing .....................................................................8-2  
receiving.................................................................8-3  
receiving in memory when ....................................5-9  
sending...................................................................8-2  
telephone................................................................8-5  
PROG 1-TOUCH KEY settings................................9-4  
report......................................................................7-1  
SETTINGS.............................................................9-6  
RX DONE TONE setting..........................................9-2  
RX REDUCTION settings ........................................9-7  
RX REPORT  
Q
Quality, adjusting.......................................................4-1  
description ......................................................7-1, 7-4  
sample....................................................................7-4  
settings ...................................................................9-5  
RX START SPEED setting .......................................9-4  
RX TO MEMORY setting.........................................9-8  
R
Receive Mode key.....................................................1-2  
Receive Mode  
device connections.................................................1-4  
settings ...................................................................5-2  
RECEIVED IN MEMORY message.........................8-1  
Receiving (See also individual receive modes)  
canceling ................................................................5-9  
in memory when problem occurs ..........................5-9  
manually.................................................................5-6  
methods ..........................................................5-1, 5-2  
problems.................................................................8-3  
while performing other tasks.................................5-9  
Redial/Pause key .......................................................1-2  
REDIAL INTERVAL setting.....................................9-6  
REDIAL TIMES setting............................................9-6  
Redialing  
S
Scanning  
resolution, setting...................................................4-1  
SCANNING END TONE setting..............................9-3  
SELECT REDUCE DIR setting................................9-7  
Sender information  
description..............................................................2-3  
printing list to check ..............................................2-6  
registering.......................................................2-4, 2-5  
Sending  
canceling ................................................................4-7  
memory..................................................................4-5  
methods..................................................................4-5  
preparing ................................................................4-1  
problems.................................................................8-2  
sequential broadcasting ................................4-9, 4-10  
setting scanning resolution ....................................4-1  
timer (See Delayed sending)  
automatic................................................................4-8  
manual....................................................................4-8  
Registering  
coded speed dialing ...............................................3-4  
one-touch speed dialing.........................................3-2  
password and subaddress.............3-12, 3-13, 5-7, 5-8  
sender information ......................................2-3 to 2-5  
via operation panel.................................................2-1  
Regular dialing ..........................................................4-2  
REMOTE RX ID setting...........................................9-7  
REMOTE RX settings...............................................9-7  
Report (See also individual report names)  
to more than one destination........................4-9, 4-10  
using coded speed dialing......................................4-3  
using group dialing ................................................4-4  
using one-touch speed dialing ...............................4-3  
Set key .......................................................................1-1  
Setting  
settings ...................................................................9-5  
Report key .................................................................1-2  
REPORT SETTINGS ................................................9-5  
REPORT WITH TX IMAGE setting ........................9-5  
resolution ...............................................................4-1  
Settings, list of.........................................................9-10  
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I-4  
SHORT-LONG-SHORT setting ................................9-7  
SHORT-SHORT-LONG setting.................................9-7  
Space key...................................................................1-2  
Speed dialing  
TTI POSITION setting..............................................9-4  
TX DONE TONE setting ..........................................9-2  
TX ERROR RESEND setting...................................9-6  
TX REPORT  
coded................................................3-4, 3-5, 3-6, 4-3  
description..............................................................3-1  
group dialing...........................................3-7, 3-8, 4-4  
lists ......................................................3-9, 3-10, 3-11  
methods..................................................................3-1  
one-touch.................................................3-2, 3-3, 4-3  
STANDARD  
description ......................................................7-1, 7-3  
sample....................................................................7-3  
settings ...................................................................9-5  
TX START SPEED setting........................................9-4  
TX TERMINAL ID setting .......................................9-4  
TX TIME SETTING  
for 1-TOUCH SPD DIAL......................................9-9  
for GROUP DIAL................................................9-10  
TX (Transmission) SETTINGS.................................9-5  
TX TYPE settings......................................................9-9  
TX/RX NO. nnnn message........................................8-1  
Type conventions, this guide .......................................ix  
description..............................................................4-1  
setting .............................................................4-1, 9-8  
Standby display, fax mode.........................................1-3  
Start key.....................................................................1-1  
Stop/Reset key...........................................................1-1  
SUPER FINE  
description..............................................................4-1  
setting .............................................................4-1, 9-8  
Support  
U
ULTRA FINE  
description..............................................................4-1  
setting .............................................................4-1, 9-8  
UNIT NAME setting.................................................9-4  
USER  
customer.................................................................1-1  
SW AFTER AUTO CLR setting ...............................9-2  
Symbols, entering......................................................2-2  
SYSTEM SETTINGS ...............................................9-8  
I
DATA setting........................................................9-10  
SETTINGS.............................................................9-4  
USER TEL NO. setting .............................................9-4  
USER’S DATA LIST  
T
TEL LINE SETTINGS..............................................9-4  
TEL LINE TYPE settings .........................................9-4  
TEL NUMBER  
description..............................................................7-1  
printing...................................................................2-6  
sample....................................................................2-6  
ENTRY setting for 1-TOUCH SPD DIAL............9-9  
ENTRY setting for GROUP DIAL......................9-10  
TEL NUMBER MARK setting.................................9-4  
Telephone  
V
VOLUME CONTROL setting ..................................9-2  
connecting ......................................................1-3, 1-4  
problems.................................................................8-5  
Telephone line  
connecting..............................................................1-3  
setting type.............................................................2-7  
Time, entering............................................................2-4  
TIME OUT setting ....................................................9-6  
Timer sending (See Delayed sending)  
TONE (T ) key ..........................................................1-1  
Tone dialing, switching to .........................................6-2  
TONER SUPPLY LOW setting.................................9-8  
TOUCH TONE setting.......................................2-7, 9-4  
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I-5  
Memo  
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I-6  
CANON INC.  
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan  
CANON U.S.A., INC.  
One Canon Plaza, Lake Success, NY 11042, U.S.A.  
CANON CANADA INC.  
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada  
CANON EUROPA N.V.  
Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands  
CANON FRANCE S.A.  
17,quai du President Paul Doumer 92414 Courbevoie Cedex, France  
CANON (U.K.) LTD.  
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom  
CANON DEUTSCHLAND GmbH  
Europark Fichtenhain A10, 47807 Krefeld, Germany  
CANON ITALIA S.p.A.  
Via Milano, 8 - 20097 San Donato Milanese (MI) Italy  
CANON LATIN AMERICA, INC.  
703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.  
CANON AUSTRALIA PTY. LTD  
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia  
CANON SINGAPORE PTE. LTD.  
79 Anson Road #09-01/06, Singapore 079906  
CANON HONG KONG CO., LTD  
9/F, The Hong Kong Club Building, 3A Chater Road, Central, Hong Kong  
120V  
FA7-5179 (010)  
© CANON INC. 2003  
PRINTED IN CHINA  
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