Fax Guide
Please read this guide before operating this equipment.
ENG
After you finish reading this guide, store it in a safe place for future reference.
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Using Your Documentation
Your machine includes the following documentation. This documentation has been designed so that you can
easily use your machine to suit your particular needs.
Setting up the machine......................................
Setting up paper..............................................
Installing Printer Driver .....................................
Set-up Instructions
Document and paper handling .............................
Making copies ................................................
Maintenance ..................................................
Troubleshooting feed and copy issues....................
Reference Guide
Sending and receiving faxes ...............................
Speed dialing .................................................
Troubleshooting fax issues .................................
Fax Guide
Only for the imageCLASS D780 model
Printing with CAPT ...........................................
Checking the status of a print job..........................
Troubleshooting CAPT issues...............................
Printer Guide
• Documentation is included on the CD-ROM in PDF form.
Copyright
Copyright ©2003 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted,
transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by
any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written
permission of Canon, Inc.
Trademarks
Canon is a registered trademark and UHQ™ is a trademark of Canon, Inc.
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i
Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T
V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission
time of approximately 3 seconds* per page which results in reduced telephone line charges.
* Approximately 3 seconds per page fax transmission time based on ITU-T No. 1 Chart (Standard Mode) at
33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps
modem speeds or lower, depending on telephone line conditions.
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ii
Contents
Chapter 1: Introduction
Speed Dialing Lists........................................3-9
Printing Speed Dialing Lists ........................3-9
Canceling the Print Out List.......................3-11
Registering a Password and Subaddress ...3-12
Customer Support..........................................1-1
Operation Panel.............................................1-1
Standby Display.............................................1-3
Making Connections ......................................1-3
Connecting the Telephone Line and an
Chapter 4: Sending Faxes
External Device ...........................................1-3
Preparing to Send a Fax................................4-1
Documents You Can Fax.............................4-1
Adjusting the Quality of Your Faxes ............4-1
Dialing Methods...........................................4-2
Sending Methods...........................................4-5
Memory Sending .........................................4-5
Canceling Sending.........................................4-7
Redialing When the Line is Busy...................4-8
Manual Redialing.........................................4-8
Automatic Redialing.....................................4-8
Sequential Broadcasting................................4-9
Delayed Sending..........................................4-11
Confirming Transmission Status and
Chapter 2: Registering Information
Methods of Registering Information in the
Machine .........................................................2-1
Guidelines for Entering Numbers, Letters, and
Symbols .........................................................2-1
Correcting a Mistake....................................2-2
Registering Required Sender Information .....2-3
What is Sender Information?.......................2-3
Entering the Date and Time.........................2-4
Registering Your Fax/Telephone Number and
Name ...........................................................2-4
Printing a List to Check Information
Sending Reservation....................................4-12
Confirming Transmission Status................4-12
Confirming Sending Reservation...............4-12
Documents Stored in Memory .....................4-13
Printing a List of Documents in Memory ...4-13
Resending a Document in Memory...........4-14
Printing a Document in Memory................4-15
Deleting a Document from Memory...........4-16
Registered in Your Machine ........................2-6
Setting the Telephone Line Type ...................2-7
Chapter 3: Speed Dialing
What is Speed Dialing? .................................3-1
Speed Dialing Methods ...............................3-1
One-Touch Speed Dialing..............................3-2
Registering Numbers for
One-Touch Speed Dialing............................3-2
Changing/Deleting a One-Touch Speed
Dialing Entry ................................................3-3
Coded Speed Dialing.....................................3-4
Registering Numbers for
Chapter 5: Receiving Faxes
Different Ways to Receive a Fax ...................5-1
Setting the Receive Mode..............................5-2
Setting the Options for FaxTel Mode...........5-3
Setting the Options for Distinctive
Coded Speed Dialing...................................3-4
Changing/Deleting a Coded Speed Dialing
Entry ............................................................3-5
Group Dialing.................................................3-7
Creating Groups ..........................................3-7
Ring Pattern Detection Feature: DRPD.......5-5
Receiving Faxes Manually.............................5-6
Registering a Password and Subaddress
for Polling.......................................................5-7
Receiving While Performing Other Tasks......5-9
Receiving Faxes in Memory
When a Problem Occurs................................5-9
Canceling Receiving ......................................5-9
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iii
Chapter 6: Special Features
Special Dialing ...............................................6-1
Dialing Through a Switchboard ...................6-1
Dialing an Overseas Number
(With Pauses)..............................................6-1
Switching Temporarily to Tone Dialing.........6-2
Chapter 7: Reports and Lists
Summary of Reports and Lists .....................7-1
ACTIVITY REPORT.......................................7-2
TX (Transmission) REPORT..........................7-3
MULTI TX/RX (Transaction) REPORT ........7-4
RX (Reception) REPORT ..............................7-4
Chapter 8: Troubleshooting
LCD Messages ..............................................8-1
Faxing Problems............................................8-2
Sending Problems .......................................8-2
Receiving Problems.....................................8-3
Telephone Problems ......................................8-5
If a Power Cut Occurs ...................................8-5
If You Cannot Solve the Problem...................8-6
Chapter 9: Setting the Additional
Functions
Understanding the “Additional Functions”......9-1
Accessing the Additional Functions.............9-1
Menu Descriptions.......................................9-2
Appendix: Specifications
Facsimile ......................................................A-1
Telephone......................................................A-1
Index ................................................................I-1
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iv
Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet or desk. See the Reference Guide for the machine’s dimensions and weight.
B. Phone Line Requirements
1. Only a single line, touch-tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the
RJ11-C jack is not present, installation cannot be performed.
3. Order a normal business line from your telephone company’s business representative. The line should be a
regular voice grade line or the equivalent. Use only one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-or-
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS
• Canon recommends an individual line following industry standards, e.g., the 2500 (Touch Tone) or 500
(Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be
NOTE
used with your unit. Key telephone systems are not recommended because they send non-standard
signals to individual telephones for ringing and special codes, which may cause a fax error.
C. Power Requirements
This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet only. Do not connect
this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners,
electric typewriters, copiers and machines of this sort generate electrical noise which often interferes with
communications equipment and the sending and receiving of documents.
Connection of the Equipment
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear
panel of this equipment is a label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
This equipment may not be used on coin service provided by the telephone company. Connection to party lines is
subjected to state tariffs.
An FCC compliant telephone cord and modular jack are provided with this equipment. This equipment is designed
to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68
compliant. See Installation instructions for details.
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs
on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas,
the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a
line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the
product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a
decimal point (e.g., 03 is a REN of 0.3).
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v
In Case of Equipment Malfunction
Should any malfunction occur which cannot be corrected by the procedures described in this Fax Guide,
disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be
reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon
Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility
locations can be obtained by calling the Canon USA Consumer Information Center. (1-800-828-4040)
Rights of the Telephone Company
Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect
service. The telephone company also retains the right to make changes in facilities and services which may affect
the operation of this equipment. When such changes are necessary, the telephone company is required to give
adequate prior notice to the user.
FCC Notice
Facsimile Transceiver, Model F188300
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept interference received, including interference that may cause undesired operation.
• This equipment has been tested and found to comply with the limits for a class B digital device, pursuant
to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
NOTE
interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference
to radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can
be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules.
Do not make any changes or modifications to the equipment unless otherwise specified in the Fax Guide. If such
changes or modifications should be made, you could be required to stop operation of the equipment.
Canon U.S.A. Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. (516) 328-5000
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device to send any message via a telephone fax machine unless such message clearly contains in a
margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is
sent and an identification of the business or other entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity, or individual.
To automatically enter this information into your machine, follow the instructions in Chapter 2 of this guide.
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vi
Users in Canada
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See the Reference Guide for the machine’s dimensions and weight.
B. Order Information
1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone
plug. (Touch-tone is recommended if available in your area.)
2. Order a CA11A modular jack (USOC code), which should be installed by the telephone company. If the CA11A
jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business representative. The line should be a
regular voice grade line or equivalent. Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-or-
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS
• Canon recommends an individual line following industry standards [e.g. the 2500 (Touch Tone) or 500
(Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX machine without “Camp On” signals
NOTE
is also permissible with your machine. Key telephone systems are not recommended because they send
non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from
copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is
120 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate
installation.
Notice
This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is
confirmed by the registration number. The abbreviation, IC, before the registration number signifies that
registration was performed based on a Declaration of Conformity indicating that Industry Canada technical
specifications were met. It does not imply that Industry Canada approved the equipment.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the
local telecommunications company. The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above conditions may not prevent degradation
of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or
alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone
lines and internal metallic water pipe system, if present, are connected together. This precaution may be
particularly important in rural areas.
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vii
• Users should not attempt to make such connections themselves, but should contact the appropriate
electric inspection authority or electrician, as appropriate.
CAUTION
NOTE
• This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment
Regulations.
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a
telephone interface. The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five.
CANON CANADA INC.
1-800-652-2666
Mon. – Fri 9 AM.– 8 P.M. E.S.T. (Excluding holidays)
For Canadian Users
Canon Canada Inc., offers a full range of customer technical support* options:
• For interactive troubleshooting, e-mail technical support, the latest driver downloads and answers to frequently
asked questions (www.canon.ca)
• Automated interactive telephone support on most current products 24 hours, 7 days a week (1-800-652-2666).
• Free live technical support Monday—Friday (excluding holidays) for products still under warranty (1-800-652-
2666)
• The location of the authorized service facility nearest you (1-800-652-2666)
If the problem cannot be corrected by using one of the above technical support options, repair options are
available at the time of your call to the Free live technical support number above or via the website at
* Support program specifics are subject to change without notice.
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viii
Type Conventions Used in This Guide
Please read the following list of symbols, terms and abbreviations used in this guide.
• Indicates a warning concerning operations that may lead to death or injury to persons if not
performed correctly. In order to use the machine safely, always pay attention to these warnings.
WARNING
• Indicates a caution concerning operations that may lead to injury to persons or damage to
property if not performed correctly. In order to use the machine safely, always pay attention to
CAUTION
these cautions.
• Indicates an operational warning or restriction. Be certain to read these items to operate the machine
correctly, and to avoid damage to the machine.
IMPORTANT
• Indicates a note for operation or an additional explanation. Reading these is highly recommended.
NOTE
(→ p. n-nn)
A number preceded by an arrow and enclosed in parenthesis refers to a page in this guide
where more information on the topic of the previous sentence can be found.
→ Set-up Instructions Refer to the Set-up Instructions for details on the topic of the previous sentence.
→ Reference Guide
machine
Refer to the Reference Guide for details on the topic of the previous sentence.
The word “machine” refers to the imageCLASS D780.
default
A setting that remains in effect unless you change it.
document or fax
menu
The original sheet(s) of paper you send or receive with the machine.
A list of settings from which you select an item to set up or change. A menu has a title
which appears in the LCD.
transaction number
When you send or receive a document, your machine automatically assigns the document
a unique transaction number. A transaction number is a four-digit number that will help
you keep track of documents you send and receive.
TX/RX NO.
TX/RX NO. is the abbreviation used for Transaction number.
Denotes Sending.
TX
RX
Denotes Receiving.
In addition, this guide uses distinctive typefaces to identify keys and information in the LCD:
• The keys you press appear in this typeface: Stop/Reset.
• Information in the LCD appears in this typeface: FAX SETTINGS.
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ix
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x
Chapter 1
Introduction
Customer Support
Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem
with the machine’s operation, try to solve it by using the information in Chapter 8. If you cannot solve the problem
or if you think your machine needs servicing, contact your service representative, → Reference Guide.
Operation Panel
This section describes keys used when sending and receiving faxes.
1
FAX Key
LCD
Switches standby display to Fax Mode.
Displays messages and
prompts during operation.
Also displays selections,
text and numbers when
specifying settings.
In Use/Memory indicator
Flashes green when a fax is being
received or sent. Lights green when
the reservation of fax transmission is
set, or a fax is received into the memory.
Alarm indicator
Additional Functions
Key
Customizes the way
your machine operates.
Flashes orange when the machine
has a problem such as paper
jams, etc. (The error message
is displayed in the LCD).
Energy Saver Key
Sets or cancels the energy
saver mode manually.
The key lights green
when the energy saver
mode is set, and goes off
when the mode is canceled.
COPY Key
Switches
standby display to
Copy Mode.
Energy Saver
Additional Functions
Collate
2 on 1
Function
In Use/Memory
Alarm
Fax Monitor
Redial / Pause
Stop/Reset
ABC
JKL
DEF
MNO
WXY
Memory
Reference
Coded Dial
Directory
Report
+
GHI
Set
Delayed
Transmission
Space
Delete
Clear
Start
Receive Mode
FAX Resolution
PRS
TUV
Enlarge/Reduce
Exposure
Paper Select
Book Sending
OPER SYMBOLS
Image Quality
Tone
Numeric Keys
Start Key
4 (–), e (+) Keys
Scroll through the
selections so you can
see other settings.
Enter numbers when
dialing or registering
fax/telephone numbers.
Also enter characters
when registering names.
Starts sending faxes.
Stop/Reset Key
Set Key
Determines the contents
you set or register.
Also, if the document being
scanned stops in the ADF,
pressing this key makes
the document come out
automatically.
Cancels sending or receiving
faxes and other operations,
and returns the machine to
standby mode.
Tone Key
Connects to
information services
that accept tone dialing
only, even if you are
using a rotary pulse.
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1-1
One-Touch Speed Dialing Keys
The keys marked 01 to 12 can be used to dial pre-registered fax/telephone numbers.
To dial using these keys, you need to register the number for one-touch speed dialing.
When the Function key is pressed and the indicator lights green, the following keys can be
used for the fax functions.
Also, if fax functions are programmed into these keys, they can be used directly as One-Touch Keys
without pressing Function to execute the fax functions.
Fax Monitor Key
Confirms the status of fax communication.
Memory Reference Key
Confirms documents stored in the machine for memory sending or memory receiving.
Report Key
Prints a report listing fax communications, dial list, data list or document list.
You can also use this key to cancel the printing job.
Delayed Transmission Key
Specifies the fax sending time for the delayed sending function.
Book Sending Key
This key can be used to send documents from the platen glass.
+ Key
Enters a plus sign (+).
Space Key
Enters a space between letters and numbers.
Delete Key
Deletes characters one by one.
Clear Key
Deletes all characters.
Function Key
After pressing this key, you can use the keys marked
01 to 12 (except for 06 to 08) for the fax functions.
Lights green when the key is pressed and goes off when
the key is pressed again.
Function
Fax Monitor
Redial/Pause Key
Dials the last number dialed with the numeric keys,
or inserts a pause within and/or after a number.
Redial / Pause
Coded Dial
Memory
Reference
Coded Dial Key
Report
+
The key can be used to dial fax/telephone numbers pre-
registered under a two-digit code. To dial by using this key,
you need to register a number for the coded speed dialing.
Directory
Delayed
Transmission
Space
Delete
Clear
Receive Mode
FAX Resolution
Directory Key
Book Sending
Searches fax/telephone numbers pre-registered under
the One-Touch Speed Dialing Keys or Coded Speed Dialing
Keys using the names of the registers.
Receive Mode Key
Selects the receive mode.
FAX Resolution Key
Selects the fax resolution: STANDARD, FINE, PHOTO, SUPER FINE
or ULTRA FINE.
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1-2
Standby Display
The standby display differs depending on which mode is selected. When the machine is plugged in, the Copy
Mode standby display appears. You can switch from Copy Mode to Fax Mode by pressing FAX.
The standby display in Fax Mode is as follows:
I Fax Mode
Date & Time
1
Receive Mode
Fax Resolution
• The standby display in Copy Mode is, → Reference Guide.
NOTE
Making Connections
Connecting the Telephone Line and an External
Device
The machine has two jacks on the left side for connection of the following:
: Telephone line
L
: External device, such as telephone or
answering machine
If you neet to send and
receive faxes and voice calls,
2
connect the line from the
telephone or answering
machine to the jack.
Connect the supplied
telephone line to the
then connect the other end
of the line to the telephone
jack on your wall.
1
jack,
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1-3
External Device Connections
The external devices you connect to the machine will depend on how you want to use the machine.
Recommended device connections and receive modes are shown below.
• If you have connected an external device to the machine, be sure to select the correct receive mode.
(→ p. 5-1)
IMPORTANT
Recommended Device Connections
Receive Modes
Machine and Telephone
FaxTel
DRPD
Manual
Wall Jack
Telephone
Machine Only
FaxOnly
Wall Jack
Wall Jack
Machine and Answering Machine
AnsMode
Answering
Machine
Machine, Answering Machine and Telephone
AnsMode
Wall Jack
Telephone Answering
Machine
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1-4
Chapter 2
Registering Information
Methods of Registering Information in the Machine
To customize the machine to your particular needs, you can adjust the general operation, sending, receiving,
printing, system settings and speed dialing settings.
You can adjust settings directly via the operation panel of the machine. Detailed instructions are described in this
guide.
Guidelines for Entering Numbers, Letters and Symbols
When you come to a step that requires you to enter a name or number, refer to the table below to determine
which numeric key to press for the character you want:
2
Key
Letters (:A)
Numbers (:1)
1
ABC
2
@ . – _ /
1
A B C a b c
D E F d e f
2
3
4
5
6
7
8
9
0
DEF
3
GHI
4
G H I g h i
JKL
5
J K L j k l
MNO
M N O m n o
P Q R S p q r s
T U V t u v
6
PRS
7
TUV
8
WXY
9
W X Y Z w x y z
OPER
0
SYMBOLS
#
Letter input (:A)
Number input (:1)
Tone
• If you do not press any key for more than 2 minutes, when entering data, the machine will
automatically return to standby mode with the auto clear function.
NOTE
• AUTO CLEARcan be set within a range of 1 to 9 minutes at one minute intervals. You can also disable
the auto clear function, → Reference Guide.
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2-1
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.
NOTE
I Entering Letters
1 Press T to switch to letter mode (:A).
3 Continue entering other letters using the
numeric keys.
:A
_
:A
Ex:
CA
Ex:
2 Press the numeric key that contains the
• If the next letter you want to enter is under a
different numeric key, simply press that key until
the letter you want appears.
letter you want.
:A
-or-
C
Ex:
If the next letter you want to enter is under the
same numeric key you pressed in step 2, use e
(+) to move the cursor to the right. Then press that
same numeric key repeatedly until the letter you
want appears.
• Press repeatedly until the letter you want appears.
Each key cycles through the letters it contains.
• If you are unsure which key to press for the letter
you want, → p. 2-1.
• Press Space to enter a space and move the cursor
to the right.
I Entering Symbols
1 Press T to switch to letter mode (:A).
3 If you want to enter another symbol, use e
(+) to move the cursor to the right, then
press # repeatedly until the symbol you
want appears.
:A
_
Ex:
2 Press # repeatedly until the symbol you
:A
want appears.
#-
Ex:
:A
#
Ex:
I Entering Numbers
1 Press T to switch to number mode (:1).
3 Continue entering other numbers using the
numeric keys.
:1
_
:1
Ex:
10_
Ex:
2 Press the numeric key that contains the
number you want.
:1
1_
Ex:
• Press Space to enter a space and move the cursor
to the next digit.
Correcting a Mistake
If you make a mistake while entering letters or numbers, you can delete it by pressing Delete or Clear.
I To delete the last letter/number
Press Delete once to delete the last letter or the last number you entered.
I To delete all letters/numbers
Press Clear to delete all letters or all numbers you entered.
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2-2
Registering Required Sender Information
In the United States, FCC rules governing the use of facsimile equipment state that the following sender
information must be printed on every facsimile transmission:
• Your fax/telephone number
• Your personal name or company name
• The date and time of transmission
Your machine has been designed to print this information at the top of every fax you send. You must therefore
register your machine’s fax/telephone number, your personal name or company name, and the current date and
time before using your machine.
This section gives details on registering the sender information.
What is Sender Information?
When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number
and the date and time of transmission will be printed in small type at the top of each page. This information is
called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you must register your
details in your machine so that whenever you send a fax, the other party knows who sent it and when it was sent.
Below is an example of how your sender information would be printed on a fax sent from your machine:
2
12/03/2003 15:33 FAX 123 4567
CANON
CANON CANADA
001/001
DATE AND TIME
Date and time of
transmission.
THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617
–
FAX 1234567
FAX/TELEPHONE
NUMBER
Your fax/telephone
number.
You can select FAX or
TEL to be displayed in
front of the number.
(→ p. 9-4)
Our Ref. 350/PJC/EAC
UNIT NAME
Your name or
company name.
DESTINATION
If you used memory sending and
dialed the fax number using one-
touch or coded speed dialing, the
other party’s name appears here.
PAGE NUMBER
The page number
of the fax.
• You can set the sender information to print inside or outside the image area. (→ p. 9-4)
• You can enter the sender information from the Additional Functions. (→ p. 9-4)
NOTE
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2-3
Entering the Date and Time
1
2
4
Press Additional Functions.
Use the numeric keys to enter the correct
month, day, year and time in this order.
Use 4 (–) or e (+) to select 5.TIMER
SETTINGS.
DATE/TIME SETTING
12/03/03 15:30
Ex:
ADDITIONAL FUNCTIONS
5.TIMER SETTINGS
• Use 4 (–) or e (+) to move the cursor under the
number you want to change, then press the
numeric key.
• Enter only the last two digits of the year.
• Use the 24-hour format for the time setting
(e.g.1:00 p.m. as 13:00).
3 Press Set twice.
The date and time currently set for the machine are
displayed.
5 Press Set.
TIMER SETTINGS
1.DATE/TIME SETTING
DATE/TIME SETTING
DATA ENTRY OK
DATE/TIME SETTING
12/03/03 12:10
Ex:
TIMER SETTINGS
2.AUTO CLEAR
6 Press Stop/Reset to return to standby
display.
Registering Your Fax/Telephone Number and Name
• The Function key will light up by pressing Function to be able to operate the Space, Delete,
Clear or + key.
NOTE
1 Press Additional Functions.
4 Use the numeric keys to enter your fax
number (max. 20 digits, including spaces).
2 Use 4 (–) or e (+) to select 3.FAX
SETTINGS.
USER TEL NO.
TEL=
123 4567
Ex:
ADDITIONAL FUNCTIONS
3.FAX SETTINGS
• If you have already registered your fax/telephone
number, the previous entry will be displayed. To
change your fax/telephone number, use the
numeric keys to enter your fax number.
• Press Space to enter a space.
3 Press Set four times.
FAX SETTINGS
1.USER SETTINGS
• To enter a plus sign (+) before the number, press +
key.
• If you make a mistake, press Delete or 4 (–) to
delete the last number or press Clear to delete all
the numbers you entered.
USER SETTINGS
1.TEL LINE SETTINGS
TEL LINE SETTINGS
1.USER TEL NO.
USER TEL NO.
TEL=
Ex:
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2-4
5 Press Set.
9 Use the numeric keys to enter your name
or company name (max. 24 characters,
including spaces).
USER TEL NO.
DATA ENTRY OK
:A
TEL LINE SETTINGS
2.TEL LINE TYPE
CANON
Ex:
• If you are unsure how to enter characters,
→ p. 2-1.
• If you have already registered your name or
company name, previous entry will be displayed.
To change your name, press Clear to delete the
previous entry and re-enter.
• Press Space to enter a space and move the cursor
to the right.
• If you make a mistake, press 4 (–) or e (+) to
move the cursor to the incorrect character, then
press Delete. Or press Clear to delete all
characters you entered.
6
7
Press Additional Functions.
USER SETTINGS
1.TEL LINE SETTINGS
Use 4 (–) or e (+) to select 2.UNIT
NAME.
USER SETTINGS
2.UNIT NAME
2
8 Press Set.
10
Press Set.
:A
_
:A
Ex:
DATA ENTRY OK
Ex:
USER SETTINGS
3.TX TERMINAL ID
11 Press Stop/Reset to return to standby
display.
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2-5
Printing a List to Check Information Registered in
Your Machine
You can print the USER’S DATA LIST to check the sender information and current settings of your machine.
1 Press Additional Functions.
3 Press Set twice.
PRINT LISTS
1.USER DATA
2 Use 4 (–) or e (+) to select 7.PRINT
LISTS.
• The machine returns to standby mode then prints
the USER’S DATA LIST.
ADDITIONAL FUNCTIONS
7.PRINT LISTS
The sender information is shown at the beginning of the list. The current settings of the machine are listed after
this.
12/03/2003 16:40 FAX 123 4567
CANON
001
*****************************
USER S DATA LIST
***
***
*****************************
1. COMMON SETTINGS
DEFAULT SETTINGS
SW AFTER AUTO CLR
VOLUME CONTROL
KEYPAD VOLUME
VOLUME
COPY
DEFAULT MODE
ON
1
ALARM VOLUME
VOLUME
ON
1
TX DONE TONE
VOLUME
ERROR ONLY
1
RX DONE TONE
ERROR ONLY
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2-6
Setting the Telephone Line Type
Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of your
telephone line type, check with your local telephone company. Your machine is factory-set to operate with a tone
line (TOUCH TONE). If you need to change the setting, follow this procedure.
1 Press Additional Functions.
5 Press Set.
TEL LINE TYPE
TOUCH TONE
2 Use 4 (–) or e (+) to select 3.FAX
SETTINGS.
Ex:
ADDITIONAL FUNCTIONS
3.FAX SETTINGS
6
Use 4 (–) or e (+) to select the telephone
line type setting you want to set.
TEL LINE TYPE
3 Press Set three times.
ROTARY PULSE
Ex:
2
FAX SETTINGS
1.USER SETTINGS
• You can select from the following:
- ROTARY PULSE
- TOUCH TONE
USER SETTINGS
1.TEL LINE SETTINGS
7
Press Set.
TEL LINE SETTINGS
1.USER TEL NO.
TEL LINE SETTINGS
3.TX START SPEED
4 Use 4 (–) or e (+) to select 2.TEL
LINE TYPE.
8 Press Stop/Reset to return to standby
display.
TEL LINE SETTINGS
2.TEL LINE TYPE
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2-7
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2-8
Chapter 3
Speed Dialing
What is Speed Dialing?
Speed dialing allows you to simplify dialing procedures by registering a fax/telephone number(s) and name under
a one-touch speed dialing key or coded speed dialing keys. You can then dial that number by pressing only one or
a few keys.
Speed Dialing Methods
There are three speed dialing methods available with your machine as follows:
I One-Touch Speed Dialing (→ p. 3-2)
Allows you to dial a fax or telephone number by pressing only one key. You can register up to 12 destinations
for one-touch speed dialing.
I Coded Speed Dialing (→ p. 3-4)
3
Allows you to dial a fax or telephone number by pressing Coded Dial followed by a two-digit code of your
choice. You can register up to 100 different destinations.
I Group Dialing (→ p. 3-7)
Allows you to dial a group of registered one-touch and/or coded speed dialing fax numbers. By registering a
group for one-touch or coded speed dialing, you press only one or a few keys to send the same document to
several destinations.
The following pages describe how to register numbers for speed dialing.
• For instructions on dialing using the speed dialing methods, → pp. 4-3, 4-4.
NOTE
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3-1
One-Touch Speed Dialing
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.
NOTE
Registering Numbers for One-Touch Speed Dialing
1 Press Additional Functions.
• If you make a mistake, move the cursor to the
incorrect number by pressing 4 (–) or e (+), and
2 Use 4 (–) or e (+) to select 4.ADD.
press Delete repeatedly to delete the numbers one
REGISTRATION.
by one. Or, press Clear to delete all the numbers
you have entered.
ADDITIONAL FUNCTIONS
4.ADD. REGISTRATION
7 Press Set twice.
TEL NUMBER ENTRY
DATA ENTRY OK
3 Press Set twice.
ADD. REGISTRATION
1.1-TOUCH SPD DIAL
1-TOUCH SPD DIAL
2.NAME
1-TOUCH SPD DIAL
:A
01=
905 795 1111
Ex:
_
4 Use 4 (–) or e (+) to select a one-touch
8 Use the numeric keys to enter the name
that goes with the number (max. 16
characters, including spaces).
speed dialing key (01 to 12).
1-TOUCH SPD DIAL
04=
Ex:
:A
• You can directly select the one-touch speed dialing
key by pressing it.
Canon ITALIA
Ex:
• If a one-touch speed dialing key has already been
registered, the number registered under that key
appears.
• If a group is already registered under a one-touch
speed dialing key, GROUP DIALappears.
• If the fax functions have been programmed into
the keys marked 01 to 12 using PROG 1-TOUCH
KEY in the Additional Functions, PROG 1-TOUCH
KEYwill appear.
• If you are unsure how to enter characters, → p. 2-1.
9 Press Set.
:A
DATA ENTRY OK
1-TOUCH SPD DIAL
3.OPTIONAL SETTING
• For details of OPTIONAL SETTING, refer to the
following items as required.
5 Press Set twice.
– Registering a Password and Subaddress (→ p. 3-12)
– Registering a Password and Subaddress for
Polling (→ p. 5-7)
– TX TIME SETTINGin the Additional Functions
(→ p. 9-9)
1-TOUCH SPD DIAL
1.TEL NUMBER ENTRY
TEL NUMBER ENTRY
TEL=
10
To continue registering other one-touch
speed dialing keys, press Additional
Functions then repeat the procedure from
step 4.
6 Use the numeric keys to enter the fax/
telephone number you want to register
(max. 120 digits, including spaces and
pauses).
– or –
Press Stop/Reset to return to standby
display.
TEL NUMBER ENTRY
TEL=2 50921
Ex:
• Use the destination label provided on your
machine for easy reference dialing.
• Press Space to enter a space and move the cursor
to the next digit. Spaces are optional and are
ignored during dialing.
NOTE
• Press Redial/Pause to enter a pause (→ p. 6-1).
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3-2
Changing/Deleting a One-Touch Speed Dialing Entry
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.
NOTE
1 Follow steps 1 to 3 of “Registering
6 Press Clear to delete the previous entry,
Numbers for One-Touch Speed Dialing.”
then re-enter the name.
(
p. 3-2)
→
:A
Canon OPTICS
2
Use 4 (–) or e (+) to select the one-touch
speed dialing key assigned to the entry you
want to change or delete.
Ex:
• If you do not want to change the name, ignore this
step. Proceed to step 7.
• If you are unsure how to enter characters,
→ p. 2-1.
1-TOUCH SPD DIAL
06=
1 432 2015
Ex:
7 Press Set.
• You can directly select the one-touch speed dialing
key by pressing it.
:A
DATA ENTRY OK
3 Press Set twice.
3
1-TOUCH SPD DIAL
3.OPTIONAL SETTING
1-TOUCH SPD DIAL
1.TEL NUMBER ENTRY
8 Press Stop/Reset to return to standby
TEL NUMBER ENTRY
TEL=1 432 2015_
display.
❚ To Delete a One-Touch Speed Dialing
❚ To Change a One-Touch Speed Dialing
Entry:
Entry:
4 Press Function, then Clear to delete the
4 Press Function, then Clear to delete the
previous entry, then re-enter the
fax/telephone number.
fax/telephone number.
TEL NUMBER ENTRY
TEL=
TEL NUMBER ENTRY
TEL=1 432 2060_
Ex:
• If you delete the number by mistake, press
Stop/Reset before you press Set, so that
the number is not deleted.
• If you do not want to change the fax/telephone
number, ignore this step.
• Press Space to enter a space and move the cursor
to the next digit. Spaces are optional and are
ignored during dialing.
• Press Redial/Pause to enter a pause.
• If you make a mistake, move the cursor to the
incorrect number by pressing 4 (–) or e (+), and
press Delete repeatedly to delete the numbers one
by one. Or, press Clear to delete all the numbers
you have entered.
NOTE
5 Press Set.
TEL NUMBER ENTRY
ERASING END
1-TOUCH SPD DIAL
2.NAME
6
Press Stop/Reset to return to standby
display.
• The registered name is automatically cleared when
5
Press Set twice.
you clear the fax/telephone number.
TEL NUMBER ENTRY
DATA ENTRY OK
1-TOUCH SPD DIAL
2.NAME
:A
Canon OPTIX
Ex:
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3-3
Coded Speed Dialing
Registering Numbers for Coded Speed Dialing
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.
NOTE
1
2
8
Press Additional Functions.
Use the numeric keys to enter the fax/
telephone number you want to register (max.
120 digits, including spaces and pauses).
Use 4 (–) or e (+) to select 4.ADD.
REGISTRATION.
TEL NUMBER ENTRY
TEL=1 49 39 25 25_
ADDITIONAL FUNCTIONS
4.ADD. REGISTRATION
Ex:
• Press Space to enter a space and move the cursor
to the next digit. Spaces are optional and are
ignored during dialing.
3 Press Set.
• Press Redial/Pause to enter a pause.
• If you make a mistake, move the cursor to the
incorrect number by pressing 4 (–) or e (+), and
press Delete repeatedly to delete the numbers one
by one. Or, press Clear to delete all the numbers
you have entered.
ADD. REGISTRATION
1.1-TOUCH SPD DIAL
4 Use 4 (–) or e (+) to select 2.CODED
SPD DIAL.
ADD. REGISTRATION
2.CODED SPD DIAL
9 Press Set twice.
TEL NUMBER ENTRY
DATA ENTRY OK
5 Press Set.
CODED SPD DIAL
CODED SPD DIAL
2.NAME
A00=
2131 1250
Ex:
:A
6 Use 4 (–) or e (+) to select a coded speed
_
dialing code (00 to 99).
CODED SPD DIAL
A02=
10 Use the numeric keys to enter the name
that goes with the number (max. 16
characters, including spaces).
Ex:
• You can enter the coded speed dialing code (2-
digit) with the numeric keys after pressing Coded
Dial.
• If a coded speed dialing code has already been
registered, the number registered under that code
appears.
:A
Canon FRANCE
Ex:
• If you are unsure how to enter characters,
→ p. 2-1.
• If a group is already registered under a coded
speed dialing code, GROUP DIALappears.
7
Press Set twice.
CODED SPD DIAL
1.TEL NUMBER ENTRY
TEL NUMBER ENTRY
TEL=
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3-4
11 Press Set.
12 To continue registering other coded speed
dialing codes, press Additional Functions
then repeat the procedure from step 6.
– or –
:A
DATA ENTRY OK
Ex:
CODED SPD DIAL
3.OPTIONAL SETTING
Press Stop/Reset to return to standby
display.
• For details of OPTIONAL SETTING, refer to the
following items as required.
– Registering a Password and Subaddress (→ p. 3-12)
– Registering a Password and Subaddress for
Polling (→ p. 5-7)
– TX TIME SETTINGin the Additional Functions
(→ p. 9-9)
• You can print the CODED DIAL LIST
showing all the numbers and names
NOTE
registered for coded speed dialing
(→ pp. 3-9, 3-10). Keep this list near your
machine for easy reference when dialing.
Changing/Deleting a Coded Speed Dialing Entry
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.
3
NOTE
1 Follow steps 1 to 5 of “Registering
❚ To Change a Coded Speed Dialing
Numbers for Coded Speed Dialing.”
Entry:
(
→
p. 3-4)
4 Press Function, then Clear to delete the
previous entry, then re-enter the
fax/telephone number.
2 Use 4 (–) or e (+) to select the coded
speed dialing code assigned to the entry
you want to change or delete.
TEL NUMBER ENTRY
TEL=81 773 3173_
Ex:
CODED SPD DIAL
• If you do not want to change the fax/telephone
number, ignore this step.
• Use Space to enter a space and move the cursor
to the next digit. Spaces are optional and are
ignored during dialing.
A32=
81 773 3115
Ex:
• You can enter the coded speed dialing code (2-
digit) with the numeric keys after pressing Coded
Dial.
• Press Redial/Pause to enter a pause.
• If you make a mistake, move the cursor to the
incorrect number by pressing 4 (–) or e (+), and
press Delete repeatedly to delete the numbers one
by one. Or, press Clear to delete all the numbers
you have entered.
3 Press Set twice.
CODED SPD DIAL
1.TEL NUMBER ENTRY
TEL NUMBER ENTRY
TEL=81 773 3115_
5 Press Set twice.
TEL NUMBER ENTRY
DATA ENTRY OK
CODED SPD DIAL
2.NAME
:A
Canon UC_
Ex:
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3-5
6 Press Function, then Clear to delete the
❚ To Delete a Coded Speed Dialing
Entry:
previous entry, then re-enter the name.
4 Press Function, then Clear to delete the
:A
Canon UK
fax/telephone number.
Ex:
• If you do not want to change the name, ignore this
step.
TEL NUMBER ENTRY
TEL=
• If you are unsure how to enter characters,
→ p. 2-1.
5
Press Set.
7 Press Set.
TEL NUMBER ENTRY
ERASING END
:A
DATA ENTRY OK
CODED SPD DIAL
2.NAME
CODED SPD DIAL
3.OPTIONAL SETTING
6 Press Stop/Reset to return to standby
8 Press Stop/Reset to return to standby
display.
display.
• The registered name is automatically cleared when
you clear the fax/telephone number.
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3-6
Group Dialing
Creating Groups
• The Function key will light up by pressing Function to be able to operate Clear.
NOTE
1 Press Additional Functions.
❚ To register a group under a one-touch
speed dialing key:
2 Use 4 (–) or e (+) to select 4.ADD.
REGISTRATION.
Use 4 (–) or e (+) to select the key under
which you want to register the group (01 to
12).
ADDITIONAL FUNCTIONS
4.ADD. REGISTRATION
GROUP DIAL
03=
Ex:
3 Press Set.
• If a one-touch speed dialing key has already been
registered, 1-TOUCH SPD DIALor GROUP DIAL
appears.
ADD. REGISTRATION
1.1-TOUCH SPD DIAL
3
• If the fax functions have been programmed into
the keys marked 01 to 12 using PROG 1-TOUCH
KEY in the Additional Functions, PROG 1-TOUCH
KEYwill appear.
4
Use 4 (–) or e (+) to select 3.GROUP
DIAL.
ADD. REGISTRATION
3.GROUP DIAL
❚ To register a group under a coded
speed dialing code:
5 Press Set.
Press Coded Dial, then use the numeric
keys to enter the code under which you
want to register the group (00 to 99).
GROUP DIAL
01=1-TOUCH SPD DIAL
Ex:
GROUP DIAL
A21=
6 Select a one-touch speed dialing key or
coded speed dialing code under which you
want to register the group.
Ex:
• If a coded speed dialing code has already been
registered, CODED SPD DIALor GROUP DIAL
appears.
• If you wish to register a group under the
NOTE
already registered one-touch speed dialing
key or coded speed dialing code, or you
want to re-enter a group, you must delete
the previous information first. (→ pp. 3-3,
3-5, 3-6)
7
Press Set twice.
GROUP DIAL
1.TEL NUMBER ENTRY
• Do not register a group under a one-touch
speed dialing key or coded speed dialing
code, in which SUBADDRESS TXor
POLLING RXhas been set. If you do so,
you cannot send faxes to the other party’s
which have a subaddress registered.
TEL=
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3-7
8 Enter the one-touch and/or coded speed
dialing numbers you want to register in the
group.
9 Press Set twice.
GROUP DIAL
2.NAME
• You cannot register numbers in groups that have
not been registered for speed dialing.
• You can review the numbers registered under the
group by pressing 4 (–) or e (+).
:A
_
10
Use the numeric keys to enter a name for
the group (max.16 characters, including
spaces).
If you want to delete one of these
numbers from the group:
Press 4 (–) or e (+) to display the number you
want to delete and press Clear (ERASING END
is displayed).
If you want to delete all numbers in the
group:
Press 4 (–) or e (+) to display the number and
press Clear repeatedly until all numbers are
deleted.
:1
Canon GROUP 2_
Ex:
• If you do not want to register the name, ignore this
step.
• If you are unsure how to enter characters,
→ p. 2-1.
Deleting all numbers will cancel the group.
* If the group has already been registered, or the
transmission time has already been registered
using TX TIME SETTING, the group’s name
or the transmission time will not be deleted
even if you delete all the numbers.
11 Press Set.
:1
DATA ENTRY OK
GROUP DIAL
3.TX TIME SETTNG
• You can cancel registering numbers and return to
standby display by pressing the Stop/Reset
anytime before pressing Set in step 9.
• You can specify up to 5 different time settings for
transmission time. (→ p. 9-9)
12 To continue registering other groups, press
Additional Functions then repeat the
procedure from step 6.
❚ To enter a destination registered for
one-touch speed dialing:
Press the one-touch speed dialing key
assigned to each number you want to
register in the group. Repeat for other keys.
– or –
Press Stop/Reset to return to standby
display.
TEL=
2 50921
• You can print the GROUP DIAL LIST
showing all the numbers and names
04 Canon ITALIA
Ex:
NOTE
registered for group dialing (→ pp. 3-9,
3-11). Keep this list near your machine for
easy reference when dialing.
❚ To enter a destination registered for
coded speed dialing:
Press Coded Dial, then use the numeric
keys to enter the two-digit code assigned to
the number you want to register in the
group. Repeat for other codes.
TEL=
1 49 39 25 25
A02 Canon FRANCE
Ex:
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3-8
Speed Dialing Lists
You can print lists of fax/telephone numbers registered for speed dialing. Keep these lists near your machine so
you can refer to them when dialing.
Printing Speed Dialing Lists
1 Press Additional Functions.
- CODED DIAL LIST
- 1-TOUCH (DETAIL)
2 Use 4 (–) or e (+) to select 7.PRINT
- CODED (DETAIL)
LISTS.
- GROUP DIAL LIST
ADDITIONAL FUNCTIONS
7.PRINT LISTS
7 Press Set.
1-TOUCH LIST
1.NO SORT
3 Press Set.
PRINT LISTS
1.USER DATA
• If you selected 1-TOUCH LIST, or 1-TOUCH
(DETAIL), CODED DIAL LISTor CODED
(DETAIL)above, select SORTor NO SORT
depending on what order you want the destinations
to be printed:
Select 1.NO SORTto print the list in key number
order.
4 Use 4 (–) or e (+) to select 2.SPEED
DIAL LIST.
3
PRINT LISTS
2.SPEED DIAL LIST
-or-
Select 2.SORTto print the list with the names of
the destinations in alphabetical order.
5 Press Set.
SPEED DIAL LIST
1.1-TOUCH LIST
8 Press Set.
• The machine prints the list and returns to standby
mode.
6 Use 4 (–) or e (+) to select the list you
want to print.
• You can also print the list using Report.
SPEED DIAL LIST
Press Fax, then press Function (the
NOTE
2.CODED DIAL LIST
Function key lights up). Press Report,
and select a report you want, then press
Set. This procedure must be performed in
Fax Mode.
Ex:
• You can select from the following:
- 1-TOUCH LIST
Samples of the lists are shown as follows.
I 1-TOUCH LIST
12/03/2003 17:02 FAX 123 4567
CANON
001
12/03/2003 17:03
CANON
001
FAX 123 4567
**********************************************
NO.
01]
03]
04]
06]
12]
***
ONE-TOUCH SPEED DIAL TEL # LIST 1
***
**********************************************
[
[
[
[
[
905 79
GROU
2 5092
NO.
DESTINATION TEL #
2 887 0166
905 795 1111
GROUP DIAL
2 50921
DESTINATION ID
TX TYPE
REGULAR TX
1 432
[
12]
Canon AUSTRALIA
2 887
Canon CANADA
Canon GROUP 2
Canon ITALIA
[
[
[
[
01]
03]
04]
06]
REGULAR TX
REGULAR TX
REGULAR TX
1 432 2060
Canon OPTICS
UNSORTED LIST: DESTINATIONS LISTED
IN KEY ORDER.
SORTED LIST: DESTINATIONS LISTED IN
ALPHABETICAL ORDER.
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3-9
I 1-TOUCH (DETAIL)
12/03/2003 17:07 FAX 123 4567
CANON
001
*****************************
12/03/2003
FAX 123 4567
001
17:07
CANON
**********************************************
[
[
01] DESTINA
DESTINA
ONE-TOUCH SPEED DIAL TEL # LIST 2
***
***
**********************************************
TX TYPE
[
12] DESTINATION TEL # 2 887 0166
03] DESTINA
DESTINA
DESTINATION ID
Canon AUSTRALIA
REGULAR TX
TX TYPE
[
01] DESTINATION TEL #
DESTINATION ID
905 795 1111
Canon CANADA
UNSORTED LIST: DESTINATIONS LISTED
IN KEY ORDER.
SORTED LIST: DESTINATIONS LISTED IN
ALPHABETICAL ORDER.
I CODED DIAL LIST
12/03/2003 17:04 FAX 123 4567
CANON
001
17:05
12/03/2003
FAX 123 4567
CANON
001
****************************************
NO.
CODED SPEED DIAL TEL # LIST 1
***
***
****************************************
[A 00]
[A 02]
[A 03]
[A 21]
[A 32]
2131 1
49 3
1
516p4NO.
GROUP
DESTINATION TEL #
DESTINATION ID
Canon DEUTSCH.
TX TYPE
[A 00]
2131 1250
49 39 25 25
GROUP DIAL
516p488 6700
81 773 3173
REGULAR TX
81 773
[A 02]
1
Canon FRANCE
Canon GROUP 1
Canon U . S . A .
Canon UK
REGULAR TX
[A 21]
[A 03]
[A 32]
REGULAR TX
REGULAR TX
UNSORTED LIST: DESTINATIONS LISTED
IN KEY ORDER.
SORTED LIST: DESTINATIONS LISTED IN
ALPHABETICAL ORDER.
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3-10
I CODED (DETAIL)
12/03/2003 17:10 FAX 123 4567
CANON
001
*****************************
12/03/2003
FAX 123 4567
001
17:09
CANON
*****************************************
[A 00] DESTIN
DESTIN
CODED SPEED DIAL TEL # LIST 2
***
***
*****************************************
TX TYP
[A 00] DESTINATION TEL #
2131 1250
Canon DEUTSCH.
[A 02] DESTIN
DESTIN
DESTINATION ID
TX TYPE
REGULAR TX
[A 02] DESTINATION TEL #
DESTINATION ID
1 49 39 25 25
Canon FRANCE
UNSORTED LIST: DESTINATIONS LISTED
IN KEY ORDER.
SORTED LIST: DESTINATIONS LISTED IN
ALPHABETICAL ORDER.
3
I GROUP DIAL LIST
12/03/2003 17:06 FAX 123 4567
CANON
001
*********************************
GROUP DIAL TEL # LIST
***
***
*********************************
[A 21] Canon GROUP 1
[A 03] 516p488 6700
Canon U. S . A .
Canon CANADA
[
01] 905 795 1111
[
03] Canon GROUP 2
[A 00] 2131 1250
[A 02] 1 49 39 25 25
[A 32] 81 773 3173
Canon DEUTSCH.
Canon FRANCE
Canon UK
[
04] 2 50921
Canon I TA L I A
Canceling the Print Out List
You can cancel printing lists even after performing the printing procedure.
1 Press Additional Functions.
5 Press Set.
CANCEL REPORT?
<YES
2 Use 4 (–) or e (+) to select 7.PRINT
LISTS.
NO>
ADDITIONAL FUNCTIONS
7.PRINT LISTS
6 Press 4 (–).
• Printing is canceled.
• If you change your mind and want to continue the
printing, press e (+).
3 Press Set.
PRINT LISTS
1.USER DATA
• You can also cancel the printing by
pressing Function (the Function key
NOTE
4 Use 4 (–) or e (+) to select 3.CANCEL
REPORT.
lights up) then pressing Report.
PRINT LISTS
3.CANCEL REPORT
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3-11
Registering a Password and Subaddress
The password and subaddress is required when you send faxes to the other party’s fax machine that has a
password and subaddress.
• You can register the password and subaddress with a one-touch speed dialing key or coded speed
dialing code.
NOTE
• You must also know the password and subaddress of the other party’s fax so that you can enter them on
your fax. If you do not know the password and subaddress, contact the other party.
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.
1 Press Additional Functions.
9 Press Set.
OPTIONAL SETTING
2 Use 4 (–) or e (+) to select 4.ADD.
REGISTRATION.
OFF
Ex:
ADDITIONAL FUNCTIONS
4.ADD. REGISTRATION
10 Use 4 (–) or e (+) to select ON.
OPTIONAL SETTING
ON
3 Press Set.
ADD. REGISTRATION
1.1-TOUCH SPD DIAL
11 Press Set.
OPTIONAL SETTING
1.TX TIME SETTNG
4 Use 4 (–) or e (+) to select 1.1-TOUCH
SPD DIALor 2.CODED SPD DIAL.
12 Use 4 (–) or e (+) to select 2.TX
TYPE.
ADD. REGISTRATION
1.1-TOUCH SPD DIAL
Ex:
OPTIONAL SETTING
2.TX TYPE
5 Press Set.
1-TOUCH SPD DIAL
13 Press Set.
01=
905795 1111
Ex:
TX TYPE
REGULAR TX
Ex:
6 Use 4 (–) or e (+) to select the one-touch
speed dialing number or coded speed
dialing code.
14 Use 4 (–) or e (+) to select
SUBADDRESS TX.
1-TOUCH SPD DIAL
TX TYPE
02=
81 773 3115
Ex:
SUBADDRESS TX
7 Press Set.
15 Press Set twice.
1-TOUCH SPD DIAL
1.TEL NUMBER ENTRY
SUBADDRESS TX
1.PASSWORD
PASSWORD
8 Use 4 (–) or e (+) to select
3.OPTIONAL SETTING.
Ex:
1-TOUCH SPD DIAL
3.OPTIONAL SETTING
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3-12
16 Enter a password.
18 Enter a subaddress.
PASSWORD
SUBADDRESS
12345
123456789012
Ex:
Ex:
• If you do not need to enter a password, ignore this
step.
• You can enter a subaddress up to 20 digits long
using the numeric keys, T , # or Space.
• Be sure to enter the subaddress of the other party
correctly, taking into account the position of
spaces.
• If you make a mistake, press 4 (–) or e (+) to
move the cursor to the incorrect character, then
press Delete. Or press Clear to delete all the
characters you entered.
• You can enter a password up to 20 digits long
using the numeric keys, T , # or Space.
• Be sure to enter the password of the other party
correctly, taking into account the position of
spaces.
• If you make a mistake, press 4 (–) or e (+) to
move the cursor to the incorrect character, then
press Delete. Or press Clear to delete all
characters you entered.
19 Press Set.
1-TOUCH SPD DIAL
03=GROUP DIAL
17 Press Set twice.
Ex:
SUBADDRESS TX
2.SUBADDRESS
3
20 To continue registering other passwords
and subaddresses, press Additional
Functions then repeat the procedure from
step 4.
SUBADDRESS
Ex:
– or –
Press Stop/Reset to return to standby
display.
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3-13
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3-14
Chapter 4
Sending Faxes
Preparing to Send a Fax
Documents You Can Fax
For information on the types of documents you can fax, their requirements, and details on setting up documents,
→ Reference Guide.
Adjusting the Quality of Your Faxes
Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents with image quality
output similar to the original. The machine allows you to adjust the resolution and contrast to best suit your
particular document.
• Please note that you cannot change settings while your machine is scanning a document.
NOTE
4
Setting the Scanning Resolution
Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to
have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics,
and a better match to traditional typeface designs.
• Higher resolution produces higher output quality, but requires longer transmission time.
NOTE
1 Press FAX Resolution to select the
2 Press Set.
resolution.
FAX 12/03/2003 15:30
FaxTel FINE
FAX RESOLUTION
Ex:
STANDARD
Ex:
• You can set the Fax Resolution so that the
desired resolution such as STANDARDis
automatically returned after the AUTO
CLEARfunction activates or documents are
scanned. (→ p. 9-8)
Since RESOLUTIONof FAX DEFAULTis
set to OFFin the factory default setting, the
resolution set using FAX Resolution will
remain unchanged.
• Press FAX Resolution to select the following:
- STANDARD
Suitable for most text-only documents.
- FINE
Suitable for fine-print documents.
- PHOTO
Suitable for documents that contain photographs.
- SUPER FINE
NOTE
Suitable for documents that contain fine print
and images (the resolution is four times that of
STANDARD).
- ULTRA FINE
Suitable for documents that contain fine print
and images (the resolution is eight times that of
STANDARD).
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4-1
Dialing Methods
There are several ways of dialing the number of the party to which you want to send a fax. They are as follows:
I When the fax number is not registered in the machine
• Regular Dialing
• Redialing
I When the fax number is registered in the machine
• One-Touch Speed Dialing
• Coded Speed Dialing
• Group Dialing
• Directory Dialing
• If you are unsure of the registered fax number, check the destination label, or print each list and check
the numbers. (→ p. 3-9)
• For details on registering a fax number for speed dialing, → Chapter 3.
NOTE
Regular Dialing
Dial a fax number by using the numeric keys, just like dialing a telephone number.
Ex:
1
9
0
5
9
5
1
1
1
1
7
Energy Saver
Additional Functions
Collate
2 on 1
Function
In Use/Memory
Alarm
Fax Monitor
Redial / Pause
Stop/Reset
ABC
JKL
DEF
MNO
WXY
Memory
Reference
Coded Dial
Directory
Report
+
GHI
Set
Delayed
Transmission
Space
Delete
Clear
Start
Receive Mode
FAX Resolution
PRS
TUV
Enlarge/Reduce
Exposure
Paper Select
Image Quality
Book Sending
OPER SYMBOLS
Tone
w Press Start.
TEL=
9057951111
Ex:
• If you enter the wrong number, press Stop/Reset or Clear to delete the number, then enter the correct
number.
• The Function key will light up by pressing Function to be able to operate Clear.
NOTE
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4-2
One-Touch Speed Dialing
Dial a fax number by pressing the one-touch speed dialing key (01 to 12) to which the number is assigned.
Ex:
1
Energy Saver
Additional Functions
Collate
2 on 1
Function
In Use/Memory
Alarm
Fax Monitor
Redial / Pause
Stop/Reset
ABC
JKL
DEF
MNO
WXY
Memory
Reference
Coded Dial
Directory
Report
+
GHI
Set
Delayed
Transmission
Space
Delete
Clear
Start
Receive Mode
FAX Resolution
PRS
TUV
Enlarge/Reduce
Exposure
Paper Select
Book Sending
OPER SYMBOLS
Image Quality
Tone
TEL=
905 795 1111
01 Canon CANADA
Ex:
• The number registered under that one-touch speed dialing key is displayed.
• If you press the wrong key, press Stop/Reset. Then press the correct key.
4
• NO TEL #appears if no fax number is assigned to the one-touch speed dialing key you pressed.
Coded Speed Dialing
Dial a fax number by pressing Coded Dial followed by the two-digit code (00 to 99) to which the number is
assigned.
Ex:
1
Coded Dial
2
0
2
Energy Saver
Additional Functions
Collate
2 on 1
Function
In Use/Memory
Alarm
Fax Monitor
Redial / Paus
Stop/Reset
ABC
JKL
DEF
MNO
WXY
Memory
Reference
Coded Dial
Directory
Report
+
GHI
Set
Delayed
Transmission
Space
Delete
Clear
Start
Receive Mode
FAX Resolution
PRS
TUV
Enlarge/Reduce
Exposure
Paper Select
Book Sending
OPER SYMBOLS
Image Quality
Tone
TEL=
1 49 39 25 25
A02 Canon FRANCE
Ex:
• The number registered under that coded speed dialing code is displayed.
• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.
• NO TEL #appears if no fax number is assigned to the coded speed dialing code you entered.
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4-3
Group Dialing
Dial the fax numbers of the multiple destinations one at a time.
❚ To enter a group registered under a one-touch speed dialing key:
Press the one-touch speed dialing key assigned to the group you wish to fax. (→ p. 4-3)
TEL=GROUP DIAL
03 Canon GROUP 2
Ex:
• The name of the group is displayed.
• If you press the wrong key, press Stop/Reset. Then press the correct key.
• NO TEL #appears if no fax number is assigned to the one-touch speed dialing key you pressed.
❚ To enter a group registered under a coded speed dialing code:
Press Coded Dial, then using the numeric keys to enter the two-digit code assigned to the group you wish to
fax. (→ p. 4-3)
TEL=GROUP DIAL
A21 Canon GROUP 1
Ex:
• The name of the group is displayed.
• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.
• NO TEL #appears if no fax number is assigned to the coded speed dialing code you entered.
Directory Dialing
Directory dialing allows you to look up the other party’s name and retrieve the number for dialing. This feature is
convenient when you know the other party’s name but cannot recall the One-Touch Speed Dialing key, the code
for Coded Speed Dialing or Group Dialing where the number is registered.
1 Press Directory.
4 Press 4 (–) or e (+) to display the other
names.
:A
• Pressing e (+) will display the names of other
parties in alphabetical order. Pressing 4 (–) will
display them in reverse order.
• When you reach the last name, the display will
return to the first name.
_
• NO TEL #appears if the name of the other party
is not registered and the display will return to dial
entry mode.
2 Press a numeric key to enter the first letter
of the name of the party you are searching
for.
5 Press Set.
• The other party’s fax number and name or GROUP
DIALand the group’s name will appear.
For example, if you want to search for a name that
starts with the letter “H”, press 4 (GHI) twice.
3 Press Set.
• The name of the other party is displayed according
to the first letter you entered.
• If there is no name that starts with the letter you
entered, other names that start with the next letter
will appear.
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4-4
Sending Methods
Memory Sending
The machine begins calling the other party and transmitting the information after all documents are scanned into
the memory.
Since the machine is multitasking, you can even scan a document into memory while performing other tasks.
The machine has enough memory to store up to approximately 255 pages* (fewer if the document contains many
graphics or particularly dense text).
* Based on ITU-T No.1 Chart, standard mode.
• When a large amount of memory is used, MEMORY FULLmay be displayed depending on the
documents to be sent, and the machine can neither store the scanned documents in memory nor send
NOTE
them. In this case, print or delete any documents in memory, or select a lower fax resolution such as
STANDARD, then send the documents.
• The Function key will light up by pressing Function to be able to operate Delete or Clear.
I Using the ADF
1 Press FAX to set to Fax Mode.
4 Press Start to begin scanning for sending.
• The machine begins calling the other party after all
documents are scanned into the memory.
• If you use speed dialing or redialing, scanning
starts automatically without pressing Start when
the TIME OUTsetting is on. (→ p. 9-6)
4
FAX 12/03/2003 15:30
FaxTel
STANDARD
Ex:
2 Prepare the document and load it face
down in the ADF. (→ Reference Guide)
MEM IN USE
• To cancel sending once dialing has started, press
Stop/Reset then press 4 (–).
0%
Ex:
• You can scan a document up to 14 inches
(356 mm) long.
(Currently used memory is displayed.)
NOTE
DOCUMENT READY
• You can load up to 30 pages of LTR size
paper in the ADF.
(Standby to scan)
• To adjust the resolution, → p. 4-1.
• To adjust the contrast, → p. 9-4.
• After the machine finishes scanning the
document into the memory, it returns to
Standby display. Then, you can make the
next reservation. You can make up to 20
reservations.
3
Dial the other party’s fax number.
• If the machine’s memory becomes full
while scanning your document, MEMORY
FULLwill appear in the LCD and the
document being scanned stops in the ADF.
Press Set to make the document come out
automatically. If this happens, divide the
documents into several sections and send
each section separately.
TEL=
9057951111
Ex:
• For dialing methods, → p. 4-2.
• If you enter the wrong number, press Delete to
delete the last number or press Clear to delete all
the numbers you entered, then enter the correct
number. You can also delete all the numbers by
pressing Stop/Reset.
• If you must first dial a digit to get an outside line
(“9”, for example), add a pause after that digit by
pressing Redial/Pause.
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4-5
I Using the platen glass
• You need to remove documents from the ADF in advance, in order to fax from the platen glass.
• You can operate Book Sending, Delete or Clear when the Function key is lit. If the Function key
NOTE
is not lit, press it. However, you do not need to press Function in step 3 to execute the Book Sending
function if BOOK SENDINGis programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)
1
8
Press FAX to set to Fax Mode.
Press Start to begin scanning.
FAX 12/03/2003 15:30
NEXT PAGE
:[START]
FaxTel
STANDARD
FINISH SCAN :[SET]
Ex:
2 Prepare the document and place it face
down on the platen glass. (→ Reference
Guide)
9 Set the next document on the platen glass
and press Start to begin scanning.
• Repeat for other documents.
• To adjust the resolution, → p. 4-1.
10 After all the documents have been scanned,
press Set to begin sending.
• To adjust the contrast, → p. 9-4.
3 Press Function.
• To cancel sending after dialing has started, press
Stop/Reset then press 4 (–). (→ p. 4-7)
4 Press Book Sending.
• You can scan up to approximately 255
pages* for memory sending.
NOTE
5 Press 4 (–) or e (+) to select the
* Based on ITU-T No.1 Chart, standard
mode.
document size.
BOOK TX SCAN SIZE
• The Function key will light up by
pressing Function to be able to operate
Delete or Clear.
LTR
Ex:
• If the machine’s memory becomes full
while scanning your document, MEMORY
FULLwill appear in the LCD. If this
happens, divide the documents into several
sections and send each section separately.
6 Press Set.
7 Dial the other party’s fax number.
TEL=
9057951111
Ex:
• For dialing methods, → p. 4-2.
• If you enter the wrong number, press Delete to
delete the last number or press Clear to delete all
the numbers you entered, then enter the correct
number. You can also delete all the numbers by
pressing Stop/Reset.
• If you must first dial a digit to get an outside line
(“9”, for example), add a pause after that digit by
pressing Redial/Pause.
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4-6
Canceling Sending
Canceling memory sending
I To cancel memory sending while documents are being scanned using the ADF
1
2
Press Stop/Reset.
• Scanning is canceled.
Press Set.
• The document will come out automatically.
STOP KEY PRESSED
PRESS SET KEY
I To cancel memory sending after all documents have been scanned
3 Use 4 (–) or e (+) to select TX
RESERVE STATUS.
❚ While documents are being sent:
1 Press Stop/Reset.
• The machine asks you to confirm that you want to
cancel.
FAX MONITOR
2.TX RESERVE STATUS
CANCEL DURING TX/RX?
4 Press Set.
< YES
NO >
4
--:-- 0013 TX STNDBY
2
Press 4 (–) to cancel sending.
• If you change your mind and want to continue
905795 1111
Ex:
sending, press e (+).
• The machine prints an ERROR TX REPORT.
(→ p. 7-3)
5
6
Use 4 (–) or e (+) to select the document
to be canceled by checking the reservation
number and the fax number.
❚ While documents are waiting to be
sent:
Press Delete.
• The machine asks you to confirm that you want to
delete the document.
• You can operate Fax Monitor or Delete
when the Function key is lit. If the
Function key is not lit, press it. However,
you do not need to press Function in step
1 to execute the Fax Monitor function if
FAX MONITORis programmed in
OK TO DELETE?
< YES
NOTE
NO >
7 Press 4 (–) to cancel sending.
• If you change your mind and want to continue
sending, press e (+).
PROGRAM 1-TOUCH KEY. (→ p. 9-4)
TX/RX NO.
ERASING END
0013
1 Press Function.
Ex:
2
Press Fax Monitor.
• You can also cancel sending in Memory
Reference. (→ p. 4-16)
NOTE
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4-7
Redialing When the Line is Busy
There are two methods of redialing: Manual redialing and Automatic redialing. This section explains these two
methods.
Manual Redialing
Press Redial/Pause to dial the last number you dialed with the numeric keys. (This starts redialing regardless of
whether automatic redialing is enabled.)
Canceling Manual Redialing
To cancel manual redialing, press Stop/Reset.
Automatic Redialing
The fax automatically redials twice* after the first attempt at sending fails (e.g. the line is busy). The time
interval between redialing attempts is two minutes*.
The number of redialing attempts and the time interval between attempts can be adjusted by changing the settings
in the AUTO REDIAL. Automatic redialing can also be set off and on. (→ p. 9-6)
If all attempts are unsuccessful, the machine cancels the transmission and prints an ERROR TX REPORT.
(→ p. 7-3)
* Factory default setting
Canceling Automatic Redialing
• If you want to cancel a transmission while the machine is waiting to redial, you must delete the
document from memory using Memory Reference. (→ p. 4-16)
NOTE
1 Wait until the machine begins redialing.
2 Press Stop/Reset.
3 Press 4 (–) to cancel redialing.
• If you change your mind and want to continue
redialing, press e (+).
• The machine prints an ERROR TX REPORT.
(→ p. 7-3)
• The machine asks you to confirm that you want to
cancel.
CANCEL DURING TX/RX?
< YES
NO >
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4-8
Sequential Broadcasting
Sending a Document to More Than One Destination
This feature allows you to scan a document once and send it to several destinations. You can send the document
to a maximum of 122 destinations using a combination of the following dialing methods:
• One-touch speed dialing: up to 12 destinations
• Coded speed dialing: up to 100 destinations
• Regular dialing (using the numeric keys) or redialing: 10 destinations
You can enter the destinations in any order. (Be sure to press Set after your entry with the numeric keys.)
• If you frequently send documents to the same group of destinations, you can group them and register
these numbers for group dialing. You can register up to 111 fax numbers with group dialing and send
NOTE
the same document to these numbers. (→ p. 3-7)
• The Function key will light up by pressing Function to be able to operate Clear.
1 Press FAX to set to Fax Mode.
❚ Regular dialing:
Use the numeric keys to enter the fax number, then
press Set.
2 Prepare the document and load it face
down in the ADF.
TEL=
9057951111
MEM IN USE
Ex:
4
0%
Ex:
• If you enter an incorrect destination, press
Clear to delete it.
(Currently used memory)
NOTE
DOCUMENT READY
• You must enter the second fax number
within five seconds of entering the first
one. After that, all subsequent fax numbers
must be entered within 10 seconds of each
other. If you wait longer than this, the
machine automatically begins scanning the
document for sending. If you prefer the
machine not to do this, disable the TIME
OUTsetting. (→ p. 9-6)
(Standby to scan)
• If you use the platen glass to send a document
→ p. 4-6.
• To adjust the resolution, → p. 4-1.
• To adjust the contrast, → p. 9-4.
3 Enter up to 122 fax numbers using any of
the following methods:
• If you want to review the numbers you
entered, use 4 (–) or e (+) to scroll
through the numbers.
❚ One-touch speed dialing:
Press the desired one-touch speed dialing key(s).
TEL=
2 50921
04 Canon ITALIA
Ex:
❚ Coded speed dialing:
Press Coded Dial, then use the numeric keys to
enter the two-digit code. Repeat for other codes.
TEL=
1 49 39 25 25
A02 Canon FRANCE
Ex:
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4-9
4 Press Start.
• If a number is busy, the machine will
continue sending to the other destinations
and then redial the number that was busy.
NOTE
• After the scanning is finished, the machine starts
to dial the number.
• The machine will first send the document to the
one-touch speed dialing destinations, then the
coded speed dialing destinations, and finally to the
destination dialed using regular dialing.
• If you prefer the machine never to scan a
document automatically after a few seconds,
disable the TIME OUTsetting. (→ p. 9-6)
• To cancel sending, press Stop/Reset then press
4 (–). Sending to all destinations specified in step
3 will be canceled. You cannot cancel just one
destination.
After canceling, the machine will print a MULTI
TX/RX REPORT. (→ p. 7-4)
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4-10
Delayed Sending
You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer sending.
By using this feature, you can take advantage of lower long distance rates at night, for example.
You can set up to 122 destinations, and up to 20 reservations of delayed sending.
• You can perform other tasks even when you have set the machine for delayed sending.
• You can operate Book Sending, Delayed Transmission or Clear when the Function key is lit. If
NOTE
the Function key is not lit, press it. However, you do not need to press Function in step 1 or 2 to
execute the Delayed Transmission function or Book Sending function if DELAYED TX or BOOK
SENDING is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)
1
5
Prepare the document and place it on the
platen glass or load it face down in the
ADF.
Press Set.
DELAYED TX
SELECT LOCATIONS
• When using the platen glass, press
Function and then Book Sending, and
TEL=
NOTE
select the document size with 4 (–) or e
(+). In this case, you do not need to press
Function in step 2.
6 Enter a destination using a one-touch speed
dialing key, coded speed dialing keys,
Redial/Pause key or the numeric keys.
4
2 Press Function.
• You can use the one-touch speed dialing
key when the Function key is not lit. If
3 Press Delayed Transmission.
NOTE
the Function key is lit, press it.
• If you enter an incorrect destination, press
Clear to delete it.
4 Use the numeric keys to enter the
reservation time to send faxes.
DELAYED TX
TX TIME SETTNG 15:30
7 Press Start to begin scanning.
Ex:
• When you use speed dialing, scanning starts
automatically without pressing Start when the
TIME OUTsetting is on. (→ p. 9-6)
• When the time you set in step 4 comes, the
machine will begin sending faxes.
• When you place the document on the platen glass,
see step 8 on p. 4-6.
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4-11
Confirming Transmission Status and Sending Reservation
You can check the status of sending or receiving fax, or sending reservation.
• You do not need to press Function in step 1 to execute the Fax Monitor function if FAX MONITORis
programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)
NOTE
Confirming Transmission Status
The sending or receiving status can be confirmed using the following method:
1
2
Press Function while In Use/Memory is
• To return to standby display, press
Stop/Reset.
• If you perform the procedure above when
the machine is not sending or receiving
faxes, NO CURRENT RX/TX JOBwill
appear, and the display will return to the
display shown in step 2.
NOTE
flashing.
Press Fax Monitor.
FAX MONITOR
1.RX/TX STATUS
3 Press Set.
• The transaction number, TX/RXmeans the
following:
16:50 0056 TX
– 0001 to 4999: A sent document;
– 5001 to 9999: A received document.
12345
Ex:
Destination
TX/RX mode
TX/RX number
Scanned/received time
Confirming Sending Reservation
Sending reservation or checking if there is a document being scheduled to be sent can be confirmed using the
following method:
1
2
4
Press Function while In Use/Memory is
Press Set.
lit.
16:00 0056 TX STNDBY
905 795 1111
Ex:
Press Fax Monitor.
• The sending reservation can be confirmed by
checking the sending time, TX/RX NO. or fax
number.
FAX MONITOR
1.RX/TX STATUS
5 Press 4 (–) or e (+) to confirm the
3 Press 4 (–) or e (+), then select 2.TX
RESERVE STATUS.
sending reservation.
17:00 0058 TX STNDBY
FAX MONITOR
2.TX RESERVE STATUS
20 545 8584
Ex:
• To return to standby display, press
Stop/Reset.
NOTE
• If you perform the procedure above when
there is no sending reservation, NO DOC.
STOREDwill appear, and the display will
return to the display shown in step 3.
• You can also check the reservations by
printing out the DOCUMENT MEMORY
LIST. (→ p. 4-13)
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4-12
Documents Stored in Memory
• If there are no documents stored in memory, the machine will return to standby mode when you select
Memory Reference.
NOTE
• You do not need to press Function in step 1 to execute the Memory Reference function if MEMORY
REFERENCEis programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)
Printing a List of Documents in Memory
The machine can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of
each document.
1
Press Function.
• Once you know the transaction number of
a document stored in memory, you can
print it or delete it. (→ pp. 4-15, 4-16)
NOTE
2 Press Memory Reference.
MEMORY REFERENCE
1.DOC. MEMORY LIST
3
Press Set.
• The machine prints the DOCUMENT MEMORY
LIST and returns to standby mode.
4
12/03/2003 17:15 FAX 123 4567
CANON
001
**********************************
DOCUMENT MEMORY LIST
***
***
**********************************
TX/RX NO
MODE
DESTINATION TEL/ID
PGS.
SET TIME
12/03 16:30
12/03 16:37
12/03 16:42
ST. TIME
0046
0047
0048
DELAYED TX
DELAYED TX
DEL SQ BDCST [A 02] Canon FRANCE
[A 01] Canon TOKYO
04] Canon ITALIA
3
2
1
14:00
14:05
14:07
14:07
14:10
[
[
[
01] Canon CANADA
03] Canon GROUP 2
0049
DEL SQ BDCST
1
12/03 16:55
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4-13
Resending a Document in Memory
You can resend documents that are stored in memory. The machine stores faxes that are received but not printed
because paper or toner has run out, a paper jam has occurred or documents have not been transmitted due to a
transmission error.
You can send such faxes to another fax machine to be printed.
1 Press Function.
5 Use 4 (–) or e (+) to select the
transaction number (TX/RX NO.) of the
document you want to send again.
2 Press Memory Reference.
MEMORY REFERENCE
1.DOC. MEMORY LIST
RESEND DOCUMENT
TX/RX NO.
0053
Ex:
3 Use 4 (–) or e (+) to select 4.RESEND
DOCUMENT.
6 Press Set.
RESEND DOCUMENT
SELECT LOCATIONS
MEMORY REFERENCE
4.RESEND DOCUMENT
TEL=
• The sending error document also can be
resent using 2.MEMORY RETRANSMT.
NOTE
7 Enter the fax number.
8 Press Set.
4
Press Set.
RESEND DOCUMENT
TX/RX NO.
• For dialing methods, → p. 4-2.
• You need to press Set twice when using the
numeric keys.
0051
Ex:
• The machine begins sending.
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4-14
Printing a Document in Memory
1
6
Press Function.
Press Set.
PRINT 1ST PAGE ONLY?
2 Press Memory Reference.
< YES
NO >
MEMORY REFERENCE
1.DOC. MEMORY LIST
7 Press 4 (–) to print the first page only, or
press e (+) to print all pages of the
document.
3
4
Use 4 (–) or e (+) to select 3.PRINT
DOCUMENT.
• The machine prints the document.
MEMORY REFERENCE
3.PRINT DOCUMENT
• Pressing 4 (–) prints the first page when
sending (this is the last scanned page), not
the first page when scanning with the ADF.
NOTE
Press Set.
8 To continue printing other documents in
memory, repeat the procedures from step 5.
– or –
PRINT DOCUMENT
TX/RX NO.
0001
Ex:
Press Stop/Reset to return to standby
display.
5 Use 4 (–) or e (+) to select the
transaction number (TX/RX NO.) of the
document you want to print.
4
PRINT DOCUMENT
TX/RX NO.
0003
Ex:
• You can enter the transaction number using the
numeric keys.
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4-15
Deleting a Document from Memory
1 Press Function.
6 Press Set.
• The machine asks you to confirm that you want to
delete the document.
2 Press Memory Reference.
OK TO DELETE?
< YES
3 Use 4 (–) or e (+) to select 5.DELETE
DOCUMENT.
NO >
MEMORY REFERENCE
5.DELETE DOCUMENT
7
8
Press (–) to delete the document.
• The machine deletes the document.
• If you change your mind and want to keep the
document in memory, press e (+).
4
4
Press Set.
DELETE DOCUMENT
TX/RX NO.
To continue deleting other documents in
memory, repeat the procedures from step 5.
– or –
Press Stop/Reset to return to standby
display.
0001
Ex:
5 Use 4 (–) or e (+) to select the
transaction number (TX/RX NO.) of the
document you want to delete.
DELETE DOCUMENT
TX/RX NO.
0004
Ex:
• You can enter the transaction number using the
numeric keys.
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4-16
Chapter 5
Receiving Faxes
Different Ways to Receive a Fax
The machine provides you with several modes for receiving faxes. Once you have decided which mode is
suitable for your needs, set the mode as described (→ p. 5-2). You can change the mode when the machine is in
standby mode. To determine which mode best suits your requirements, refer to the table below:
Receive Mode Main Use
Operation
Requirements
FaxTel*
Fax/Tel
Automatically switches between fax
calls and voice calls. Receives faxes
automatically and rings for voice calls.
To set the details, → pp. 5-3, 5-4.
Telephone connected to the machine.
FaxOnly
DRPD
Fax
Machine answers all calls as fax calls.
It receives faxes automatically and
disconnects voice calls.
Separate telephone line for fax use
only.
Fax/Tel
Allows you to have separate fax and
telephone numbers that you distinguish
by the type of ring. To set the details,
→ p. 5-5.
Subscription to a DRP service.
Telephone connected to the machine.
5
Manual
Tel
Machine rings for every call, whether it
is a fax call or a voice call. For a fax
call, you have to manually activate
reception of the fax.
Telephone connected to the machine.
AnsMode
Fax/Tel
Receives faxes automatically and routes Answering machine connected to the
voice calls to the answering machine. machine.
* Factory default setting
You can confirm which receive mode is set by checking the standby display. The receive mode is displayed in the
lower left of the LCD.
FAX 12/03/2003 15:30
FaxTel
STANDARD
Ex:
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5-1
Setting the Receive Mode
The setting of the receive mode can be changed if necessary.
1
2
Press Receive Mode until the mode you
Press Set.
want appears.
FAX 12/03/2003 15:30
Manual STANDARD
RECEIVE MODE
Ex:
Manual
The selected receive mode is set and the machine
returns to standby mode. The current date and the
selected receive mode are displayed.
Ex:
• You can select from the following:
– FaxTel* :
when a telephone is connected to the machine,
the machine automatically switches between fax
calls and voice calls.
– FaxOnly:
if you use your machine to receive only faxes.
– DRPD* :
to distinguish between fax and voice calls by
using Distinctive Ring Patterns.
– Manual:
when a telephone is connected to the machine,
you can receive faxes by pressing Start before
replacing the handset on the telephone.
– AnsMode:
• The machine does not ring when it receives
a fax in FaxOnly. If you want to be
NOTE
alerted when a fax call is received, connect
a telephone to the machine, and enable the
INCOMING RINGsetting.
• When and answering machine or a
telephone with an answering machine is
connected to your machine, select
AnsMode. (→ p. 1-4)
• Follow these guidelines when using the
machine with an answering machine:
– Set the answering machine to answer on
the first or second ring.
– When recording the outgoing message on
the answering machine, the entire
message must be no longer than 15
seconds.
if you want to receive faxes automatically and
route voice calls to an answering machine.
* You can set details for the FaxTel and DRPD
modes. (→ pp. 5-3 to 5-5)
Ex: “Hello. I can’t answer the phone
right now, but please leave a message
after the beep. I’ll return your call as
soon as possible.”
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5-2
Setting the Options for FaxTel Mode
When selecting FaxTel mode, the following options can be set.
• Adjust the time the machine takes to check whether a call is from a fax machine or a telephone (RING START
TIMEsetting).
• Adjust the length of time the machine rings when the call is a voice call (F/T RING TIMEsetting).
• Set whether the machine switches to receive mode after the ring time set in F/T RING TIMEhas elapsed
(F/T SWITCH ACTIONsetting).
I What Happens When FaxTel Mode is Selected
Type of call
Telephone
Fax
Fax
Sending document
manually
Sending document
automatically
Telephone charges
begin for the caller.
The machine answers without ringing.
The machine listens for the fax tone.
(for 8 sec.)
RING START TIME
(Factory default
setting=8 sec.)
The document is
received automatically
The fax tone
is detected.
.
The fax tone is
detected and the
machine switches to
receive mode.
5
The fax tone is not detected.
Pick up the
handset to talk.
The machine starts ringing.
F/T RING TIME
(Factory default
setting =15 sec.)
If you do not pick up the handset
(within 15 sec.).
F/T SWITCH ACTION
Choose between:
DISCONNECT
RECEIVE(Factory default setting) and DISCONNECT.
The machine
disconnects the call.
RECEIVE
(Factory default setting)
Not all fax machines are capable of sending a
fax tone. For those cases if you set the F/T
SWITCH ACTIONto RECEIVE, the machine
switches to receive mode automatically and
starts receiving the document. If no document
comes in, it disconnects the call after
approximately 40 seconds.
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5-3
1 Press Additional Functions.
9 Press Set twice.
FAX/TEL OPT. SET
2.F/T RING TIME
2 Use 4 (–) or e (+) to select 3.FAX
SETTINGS.
F/T RING TIME
ADDITIONAL FUNCTIONS
3.FAX SETTINGS
015SEC
Ex:
10
Use 4 (–) or e (+) to set the time the
machine rings while waiting for someone
to pick up the handset.
3 Press Set.
FAX SETTINGS
1.USER SETTINGS
F/T RING TIME
030SEC
Ex:
4
Use 4 (–) or e (+) to select 4.RX
SETTINGS.
• You can select from 15 to 300 seconds.
• The default setting is 17 seconds.
FAX SETTINGS
4.RX SETTINGS
11 Press Set twice.
FAX/TEL OPT. SET
5 Press Set.
3.F/T SWITCH ACTION
RX SETTINGS
1.ECM RX
F/T SWITCH ACTION
RECEIVE
Ex:
6 Use 4 (–) or e (+) to select 2.FAX/TEL
OPT.SET.
12 Use 4 (–) or e (+) to select RECEIVEor
DISCONNECT.
RX SETTINGS
2.FAX/TEL OPT.SET
F/T SWITCH ACTION
DISCONNECT
Ex:
• This setting tells the machine what to do if no one
picks up the handset within the specified ring time
set in step 10.
• Select RECEIVEto receive the call, or
DISCONNECTto disconnect the call.
• The default setting is RECEIVE.
7 Press Set twice.
FAX/TEL OPT. SET
1.RING START TIME
RING START TIME
08SEC
Ex:
13
14
Press Set.
8
Use 4 (–) or e (+) to set the time the
machine waits before ringing when it
receives a call.
RX SETTINGS
3.DRPD:SELECT FAX
Press Stop/Reset to return to standby
display.
RING START TIME
09SEC
Ex:
• You can select from 0 to 30 seconds.
• The default setting is eight seconds.
• You can use the numeric keys instead of using 4
(–) or e (+) to set the time.
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5-4
Setting the Options for Distinctive Ring Pattern
Detection Feature: DRPD
Some telephone companies offer a Distinctive Ring Pattern (DRP) service whereby they assign two or more
telephone numbers with distinctive ring patterns to a single telephone line. If your telephone company offers such
a service, you can have both a fax number(s) and a telephone number(s) for your machine using only one
telephone line.
Your machine will automatically monitor incoming calls and based on the distinctive ring pattern, it will
determine if the call is from a fax machine trying to send a document or from a telephone trying to make a voice
call.
Use the information in this section to set up the machine for use with a DRP service. For more details on the
DRP service, contact your local telephone company. (Your telephone company may have a different name for this
service. Also, this service may not be offered in all areas.)
Types of Ring Patterns
Your telephone company will assign a distinctive ring pattern to each number when you order the DRP service.
See the fax ring pattern to match that assigned by the telephone company.
1 Press Additional Functions.
7 Press Set.
DRPD:SELECT FAX
DOUBLE RING
2 Use 4 (–) or e (+) to select 3.FAX
SETTINGS.
Ex:
ADDITIONAL FUNCTIONS
3.FAX SETTINGS
8 Use 4 (–) or e (+) to select the type of
ring pattern for the number the machine
uses.
5
3 Press Set.
DRPD:SELECT FAX
SHORT-SHORT-LONG
FAX SETTINGS
1.USER SETTINGS
Ex:
• Select the type of ring pattern of which your
telephone company assigned for the number.
• You can select from the following:
- DOUBLE RING
- SHORT-SHORT-LONG
- SHORT-LONG-SHORT
4 Use 4 (–) or e (+) to select 4.RX
SETTINGS.
FAX SETTINGS
4.RX SETTINGS
- OTHER RING TYPE
- NORMAL RING
5 Press Set.
9 Press Set.
RX SETTINGS
1.ECM RX
RX SETTINGS
4.INCOMING RING
6 Use 4 (–) or e (+) to select
3.DRPD:SELECT FAX.
10 Press Stop/Reset to return to standby
display.
RX SETTINGS
3.DRPD:SELECT FAX
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5-5
Receiving Faxes Manually
In Manual mode, if you connect a telephone to your machine, you can receive voice calls as well as manually
activate reception of faxes. You can activate reception from the machine or from the telephone connected to the
machine (this is called Remote receiving).
• For this mode, you need to connect a telephone to your machine. (→ p. 1-4)
• Make sure there are no documents in the ADF.
NOTE
• Make sure the REMOTE RXsetting is enabled. (→ p. 9-7)
• If your telephone line uses rotary pulse and the telephone connected to the machine cannot be switched
to tone dialing, you cannot activate Remote receiving.
1 Make sure Manualis displayed in the
• If no paper is loaded in the cassette, the
LCD displays RECEIVED IN MEMORY.
LCD.
NOTE
FAX 12/03/2003 15:30
Manual STANDARD
When paper is loaded, the machine
automatically resumes printing.
Ex:
• The machine will beep and HANG UP
PHONEwill be displayed if the handset is
not hung up properly. Make sure the
handset is seated properly in its cradle. If
you do not want the machine to beep,
disable the OFFHOOK ALARMsetting. (→
p. 9-5)
• To set Manual, → p. 5-2.
2 Make sure you have connected a telephone
to the machine.
3 When you hear the telephone ring, pick up
the handset.
• If the telephone is located away from your
machine, dial 25 (the remote receiving ID)
on your telephone and hang up. When your
telephone line uses rotary pulse, switch to
tone dialing on your telephone before
dialing 25 (the remote receiving ID).
• You can change the number for the remote
receiving ID, with a combination of two
characters using 0 to 9, A and #, or disable
remote receiving. (→ p. 9-7)
• If you have an answering machine
connected to your machine that can carry
out remote-control operations (controlling
your answering machine from a remote
telephone), the security code for this
function may be the same as the remote
receiving ID. If so, make sure you change
the machine’s remote receiving ID to make
it distinct from the answering machine’s
security code. (→ p. 9-7)
4 ❚ If you hear a person’s voice:
Start your conversation. If the caller wants to send a
fax after talking to you, ask them to press the start
key on their fax machine.
When you hear a slow beep, press Start on your
machine to begin receiving the fax. Hang up the
handset.
❚ If you hear a slow beep tone or silence:
Someone is trying to send you a fax.
If the telephone is close to your machine, press Start
on the machine to begin receiving the fax. Hang up
the handset.
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5-6
Registering a Password and Subaddress for Polling
The polling feature allows you to request a document to be faxed to you from another fax machine. The sender
only needs to make sure that the document is on his fax machine and ready to be sent.
When this machine polls the sender’s machine, the document is sent automatically.
• You can register a password and subaddress with a one-touch speed dialing key or coded speed dialing
code.
NOTE
• You must know if the other party’s fax is holding the document under both a password and subaddress
or only a password or subaddress. You must also know the password and subaddress so that you can
enter them on your fax. If you do not know the password and subaddress, contact the other party.
• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.
1 Press Additional Functions.
8 Use 4 (–) or e (+) to select
3.OPTIONAL SETTING.
2 Use 4 (–) or e (+) to select 4.ADD.
REGISTRATION.
1-TOUCH SPD DIAL
3.OPTIONAL SETTING
ADDITIONAL FUNCTIONS
4.ADD. REGISTRATION
9 Press Set.
OPTIONAL SETTING
3 Press Set.
OFF
Ex:
ADD. REGISTRATION
1.1-TOUCH SPD DIAL
10
Use 4 (–) or e (+) to select ON.
5
OPTIONAL SETTING
ON
4
Use 4 (–) or e (+) to select 1.1-TOUCH
SPD DIALor 2.CODED SPD DIAL.
ADD. REGISTRATION
1.1-TOUCH SPD DIAL
11 Press Set.
Ex:
OPTIONAL SETTING
1.TX TIME SETTNG
5 Press Set.
1-TOUCH SPD DIAL
01= 905795 1111
12 Use 4 (–) or e (+) to select 2.TX
TYPE.
Ex:
OPTIONAL SETTING
2.TX TYPE
6 Use 4 (–) or e (+) to select the one-touch
speed dialing number or coded speed
dialing code.
13
Press Set.
1-TOUCH SPD DIAL
TX TYPE
02=
81 773 3115
Ex:
SUBADDRESS TX
Ex:
7
Press Set.
14 Use 4 (–) or e (+) to select POLLING
RX.
1-TOUCH SPD DIAL
1.TEL NUMBER ENTRY
TX TYPE
POLLING RX
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5-7
15 Press Set twice.
18 Enter a subaddress.
POLLING RX
1.PASSWORD
SUBADDRESS
123456789012
Ex:
• You can enter a subaddress up to 20 digits long
using the numeric keys, T , # or Space.
• Be sure to enter the subaddress of the other party
correctly, taking into account the position of
spaces.
PASSWORD
Ex:
16
Enter a password.
• If you make a mistake, press Delete to delete the
last character or press Clear to delete all the
characters you entered.
PASSWORD
12345
Ex:
• You can enter a password up to 20 digits long
using the numeric keys, T , # or Space.
• Be sure to enter the password of the other party
correctly, taking into account the position of
spaces.
• If you make a mistake, press Delete to delete the
last number or press Clear to delete all numbers
you entered.
19 Press Set.
1-TOUCH SPD DIAL
03=GROUP DIAL
Ex:
20 To continue registering other passwords
and subaddresses, press Additional
Functions then repeat the procedure from
17 Press Set twice.
step 4.
– or –
SUBADDRESS
Ex:
Press Stop/Reset to return to standby
mode.
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5-8
Receiving While Performing Other Tasks
Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing other
tasks.
If you receive a fax while you are performing certain tasks, the machine stores the incoming fax in memory.
Then, as soon as you finish your task, the machine automatically prints the fax.
• If you are copying or printing, printing of the received fax is suspended and then resumed after copying
or printing is finished.
NOTE
Receiving Faxes in Memory When a Problem Occurs
If the machine encounters a problem when it is receiving a fax, the machine automatically stores the unprinted
pages of the fax in memory, and the LCD displays RECEIVED IN MEMORYas well as one or more messages.
When the problem is cleared, the machine automatically prints the fax which was stored in memory. For an
explanation of the message(s) and details on the action to take, → p. 8-1.
• The machine memory can store up to approximately 255 pages.*
• Once the pages are printed, they are deleted from memory.
NOTE
• If the memory becomes full, you will not be able to receive the remaining pages. Contact the other
party and ask them to resend the remainder of the fax.
* Based on the condition, that the other party sends the fax by imageCLASS D780, with ITU-T No.1 Chart,
standard mode.
5
The maximum number of pages, that the machine’s memory can store, differs depending on the other party’s
machine.
Canceling Receiving
Follow this procedure if you want to stop receiving a fax before reception is completed:
1 Press Stop/Reset.
2 Press 4 (–) to cancel receiving.
• The machine asks you to confirm that you want to
cancel.
• If you change your mind and want to continue
receiving, press e (+).
CANCEL DURING TX/RX?
< YES
NO >
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5-9
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5-10
Chapter 6
Special Features
Special Dialing
This section explains special dialing features, such as dialing through a switchboard, dialing an overseas number,
and switching temporarily to tone dialing.
Dialing Through a Switchboard
A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a
PBX or other telephone switching system, you have to dial the outside line access number first, and then dial the
number of the party you are calling.
Dialing an Overseas Number (With Pauses)
When you dial or register an overseas number, you may need to insert a pause within and/or after the number.
The length and location of the pause depends on the telephone system of your country.
• The Function key will light up by pressing Function to be able to operate Delete or Clear.
NOTE
1
Press FAX to set to Fax Mode.
• A pause entered within a number (p) is two
seconds long.
• For a longer pause, press Redial/Pause again for
another two-second pause. Alternatively, you can
change the length of the pause. (→ p. 9-5)
FAX 12/03/2003 15:30
FaxTel
STANDARD
Ex:
2 Prepare the document and load it facing
5
Use the numeric keys to dial the country
code, the area code, and the fax/telephone
number of the other party.
down into the ADF.
6
MEM IN USE
0%
Ex:
TEL=
00p81123
(Currently used memory)
Ex:
DOCUMENT READY
• If you enter the wrong number, press Delete to
delete the last number, then enter the correct
number. Or, press Clear or Stop/Reset to delete
all the numbers you entered, then start again from
step 3.
(Standby to scan)
• If you use the platen glass to send a document,
→ p. 4-6.
3 Use the numeric keys to dial the
6 If necessary, press Redial/Pause to enter
international access code.
a pause at the end of a number.
TEL=
00
TEL=
00p81123P
Ex:
Ex:
• A pause at the end of a number (P) is fixed to 10
seconds.
• If you enter the wrong number, press
Stop/Reset, then enter the correct number.
• For details on international access codes, contact
your local telephone company.
7
Press Start to begin scanning for sending.
• To cancel sending after dialing has started, press
4 If necessary, press Redial/Pause to enter
Stop/Reset then 4 (–). (→ p. 4-7)
a pause.
• To take advantage of the speed dialing
features of your machine, register
NOTE
TEL=
00P
frequently used overseas numbers for one-
touch or coded speed dialing. (→ pp. 3-2,
3-4)
Ex:
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6-1
Switching Temporarily to Tone Dialing
Many information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their
services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine temporarily
for tone dialing:
1 Press FAX to set to Fax Mode.
5 Use the numeric keys on the machine to
enter the numbers requested by the
information service.
FAX 12/03/2003 15:30
FaxTel
STANDARD
Ex:
TEL=
T34
2
3
Pick up the handset of your telephone.
Ex:
• Numbers entered after pressing T (Tone) will be
dialed using tone dialing.
• After pressing T (Tone), you cannot use the
numeric keys on the telephone. Use the numeric
keys on the machine.
Enter a destination using the numeric keys
on your telephone or using a one-touch
speed dialing key, coded speed dialing
code, Redial/Pause key or the numeric keys
on the machine.
6
7
If you want to receive faxes, press Start.
4
When the recorded message of the
Hang up to disconnect the call.
• Tone dialing is canceled when you disconnect the
call.
information service answers, press
T
(Tone) to switch to tone dialing.
TEL=
T
Ex:
• When T (Tone) is pressed, Tis displayed in the
LCD.
• If your telephone line uses tone dialing, go to the
next step.
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6-2
Chapter 7
Reports and Lists
Summary of Reports and Lists
The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated
for more details.
• Make sure that LTR or LGL-size paper is loaded in the cassette. If a different paper size is loaded, the
report or list cannot be printed. Also, you cannot use the multi-purpose tray for printing the report or
NOTE
list.
7
Report or List
Description
Details
p. 2-6
USER’S DATA LIST
Lists the current settings of your machine and the registered
sender information.
ACTIVITY REPORT
Shows recent facsimile transactions performed by your machine.
You can enable or disable automatic printing of this report after
every 20 transactions. You can also manually set the machine to
print it.
p. 7-2
p. 7-3
TX (Transmission)
REPORT
Prints after transmission of a document.
You can enable or disable this feature, or set the machine to print
a report only when an error occurs.
You can also set the machine to print the first page of the
document under the transmission report to remind you of the
contents of the document.
RX (Reception) REPORT
Prints after reception of a document. You can enable or disable
this feature, or set the machine to print a report only when an
error occurs.
p. 7-4
DOCUMENT MEMORY
LIST
Lists the documents currently stored in the machine’s memory.
p. 4-13
1-TOUCH LIST/
1-TOUCH (DETAIL)
Lists the numbers and names registered under one-touch speed
dialing keys.
pp. 3-9, 3-10
pp. 3-10, 3-11
p. 3-11
CODED DIAL LIST/
CODED (DETAIL)
Lists the numbers and names registered under coded speed
dialing codes.
GROUP DIAL LIST
Lists groups registered under one-touch speed dialing keys and
coded speed dialing codes.
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7-1
ACTIVITY REPORT
The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you want
to print an ACTIVITY REPORT before it is automatically printed, follow this procedure:
• If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions, set
ACTIVITY REPORTto OFF. (→ p. 9-5)
NOTE
• You do not need to press Function in step 1 to execute the Report function if REPORTis programmed
in PROGRAM 1-TOUCH KEY. (→ p. 9-4)
1 Press Function.
2 Press Report.
3 Use 4 (–) or e (+) to select
1.ACTIVITY REPORT.
REPORT
1.ACTIVITY REPORT
4 Press Set.
• The machine prints an ACTIVITY REPORT and
returns to standby mode.
Transactions in an ACTIVITY REPORT are listed chronologically.
12/03/2003 17:28 FAX 123 4567
CANON
001
*****************************
ACTIVITY REPORT
***
***
*****************************
ST. TIME
DESTINATION TEL/ID
NO.
MODE
PGS.
RESULT
,
,
A12/03 15:10
A12/03 15:14
A12/03 15:22
A12/03 15:24
A12/03 16:10
A12/03 16:16
A12/03 16:27
A12/03 16:30
12/03 16:53
12/03 17:08
905 795 1111
905 795 1111
Canon TOKYO
Canon AUSTRALIA
905 795 1111
5001 AUTO RX
ECM
ECM
ECM
ECM
ECM
ECM
ECM
ECM
ECM
1
1
3
3
1
4
1
1
1
3
OK 00 33
5002 AUTO RX
OK 00 24
,
,
,
03 3758 2111
2 887 0166
0001 SEQ. B CAST
OK 01 18
,
0001 SEQ. B CAST
OK 01 18
,
5003 AUTO RX
5004 AUTO RX
0002 TRANSMIT
0003 TRANSMIT
5005 AUTO RX
0004 TRANSMIT
OK 00 18
,
2 887 0166
OK 00 59
,
Canon EUROPE
Canon EUROPE
03 3758 2111
20 545 8545
20 545 8545
OK 01 20
,
OK 04 12
,
OK 01 16
,
Canon AUSTRALIA
2 887 0166
1 432 2060
NG 00 51
3
STOP
,
12/03 17:20
CANON OPTICS
0005 TRANSMIT
0
NG 00 01
#0018
0
TRANSACTION (TX/RX) NUMBER
TRANSACTION MODE
INDICATES AN
ENTRY THAT HAS
APPEARED ON A
PREVIOUS REPORT.
ERROR CORRECTION MODE TRANSACTION
ERROR PAGE*
ERROR CODE (→ p. 8-2)
Stop/Reset WAS PRESSED DURING TRANSACTION
TRANSACTION DURATION
* The number of pages that have been printed and the number of pages indicated
on the report may not be the same.
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7-2
TX (Transmission) REPORT
The machine is factory-set to print a TX (transmission) REPORT only when an error occurs during sending. To
change this setting, → p. 9-5.
If you set the machine to print a report, a TX REPORT or an ERROR TX REPORT, similar to the ones below,
will be printed depending on the setting you select.
12/03/2003 17:47 FAX 123 4567
CANON
001
***********************
TX REPORT
***
***
***********************
7
TRANSMISSION OK
TX/RX NO
0003
DESTINATION TEL #
OTOD
1 432 2060
aoOI
12/03/2003 17:21 FAX 123 4567
CANON
001
*******************************
ERROR TX REPORT
***
***
*******************************
TX FUNCTION WAS NOT COMPLETED
TX/RX NO 0004
DESTINATION TEL #
DESTINATION ID
ST. TIME
20 545 8545
Canon EUROPE
12/03 17:21
00 18
TIME USE
PAGES SENT
RESULT
1
NG
#0018 BUSY/NO SIGNAL
THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617
–
FAX 1234567
Our Ref. 350/PJC/EAC
December 3, 2001
Dr. P. N. Cundall,
Mining Surveys Ltd.,
Holroyd Road,
Reading,
Berks.
OK: TRANSMISSION SUCCESSFUL
NG: SOME OR NO PAGES SENT
NUMBER OF PAGES SENT
TRANSMISSION DURATION
TRANSMISSION TIME
IF YOU ENABLE THE REPORT WITH TX IMAGE
SETTING (→ p. 9-5), THE FIRST PAGE OF THE
DOCUMENT WILL PRINT ON THE REPORT TO
REMIND YOU OF THE CONTENTS OF THE
DOCUMENT .
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7-3
MULTI TX/RX (Transaction) REPORT
If the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one below,
will be printed.
It will also be printed if you select OUTPUT YESunder TX REPORTor RX REPORTin the Report Settings
(→ p. 9-5).
12/03/2003 18:16 FAX 123 4567
CANON
001
********************************
MULTI TX/RX REPORT
***
***
********************************
TX/RX NO
PGS.
0054
1
TX/RX INCOMPLETE
TRANSACTION OK
–––––
[
[
[
A 00] 2131 1250
A 02] 1 49 39 25 25
01] 905 795 1111
Canon DEUTSCH.
Canon FRANCE
Canon CANADA
ERROR INFORMATION
–––––
RX (Reception) REPORT
The machine is factory-set not to print an RX (reception) REPORT even if an error occurs during reception. To
change this setting, → p. 9-5.
If you set the machine to print a report, an RX REPORT, similar to the one below, will be printed.
12/03/2003 17:52 FAX 123 4567
CANON
001
***********************
RX REPORT
***
***
***********************
RECEPTION OK
TX/RX NO
5004
DESTINATION TEL #
DESTINATION ID
ST. TIME
905 795 1111
Canon CANADA
12/03 17:52
TIME USE
PGS.
01 59
4
RESULT
OK
OK: RECEPTION SUCCESSFUL
NG: SOME OR NO PAGES RECEIVED
NUMBER OF PAGES RECEIVED
RECEPTION DURATION
RECEPTION TIME
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7-4
Chapter 8
Troubleshooting
LCD Messages
The following messages are displayed in the LCD when the machine performs a function or if it encounters an
error.
This section describes messages related to fax functions. For other messages, → Reference Guide.
Message
Cause
Action
CHANGE DOCUMENT
When using the platen glass to send
documents with Book sending, you pressed
Start without changing the document.
Place the next document on the platen
glass then press Start.
8
DOCUMENT TOO
LONG
The length of the document exceeds 356
mm.
The length of the document should be
within 356 mm.
HANG UP PHONE
The handset is not placed in the handset
cradle correctly.
Replace the handset correctly.
MEM IN USE nn %
Shows the percentage of memory
currently in use.
Wait for the machine to send any faxes in
memory. Also, print or delete any
documents in memory you no longer need.
(→ pp. 4-15, 4-16)
MEMORY FULL
The memory becomes full during the
document scanning.
When sending the document, divide it
into a few parts or select a lower fax
resolution.
If you need more space, wait for the
machine to send any faxes. Also, print or
delete any documents in memory you no
longer need. (→ pp. 4-15, 4-16)
If the machine’s memory becomes full
while scanning documents using the
ADF, the document being scanned stops
in the ADF. Press Set to make the
document come out automatically.
NO TEL #
The one-touch speed dialing key or coded
speed dialing code you entered has not
been registered.
Register the one-touch speed dialing key
or coded speed dialing code.
(→ pp. 3-2, 3-4)
RECEIVED IN
MEMORY
The machine received the fax in memory
because paper or toner ran out, or a paper
jam occurred.
Load paper in the cassette (→ Set-up
Instructions), replace the cartridge
(→ Reference Guide), or clear the paper
jam. (→ Reference Guide)
TX/RX NO. nnnn*
When the machine sends or receives a
fax, it assigns a unique identification
number (nnnn).
Write the number down if you will need
it later.
* The identification number does not appear in the standby display. It appears when scanning documents,
operating Fax Monitor or Memory Reference, or receiving faxes in Manual mode.
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8-1
Faxing Problems
Sending Problems
❚ You cannot send a fax.
The machine may have overheated.
• Unplug the machine and let it cool for about 10 minutes. Then plug in the machine and try sending again.
The machine may not be set for the type of telephone line in use (pulse/tone).
• Make sure the machine is set for the correct telephone line type. (→ p. 2-7)
The document may not have been loaded.
• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.
(→ Reference Guide)
The one-touch speed dialing key or coded speed dialing code you entered may not be registered for the
feature you want to use.
• Check the one-touch speed dialing key or coded speed dialing code and make sure it is registered correctly. (→
Chapter 3)
You dialed or have been provided with an incorrect number.
• Dial the number again, or check that you have the correct number.
The other party’s fax machine may be out of paper.
• Call the other party and ask them to make sure paper is loaded in their fax machine.
There may be other documents being sent from memory.
• Allow time for those documents to finish sending.
An error may have occurred during sending.
• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)
The telephone line may not be working properly.
• Make sure there is a dial tone when you lift the handset of the telephone connected to the machine. If there is
no dial tone, contact your local telephone company.
The receiving fax machine may not be a G3 fax machine.
• Make sure the receiving fax machine is compatible with the machine (which is a G3 fax machine).
The other party’s telephone may be busy or the other party’s fax machine may be turned OFF.
BUSY/NO SIGNALis shown on the ERROR TX REPORT.
• The telephone number you dialed is busy. Try sending the document at a later time.
• The other party’s fax machine is not working. Contact the other party and have them check their fax machine.
The receiving fax machine did not answer within 55 seconds (after all automatic redialing attempts).
• Contact the other party and have them check their fax machine. For an overseas call, add pauses to the
registered number. (→ p. 6-1)
❚ Faxes sent from the machine are spotted or dirty.
The receiving fax machine may not be working properly.
• Check the machine by making a copy (→ Reference Guide). If the copy is clear, the problem may be in the
receiving fax machine. If the copy is spotted or dirty, clean the platen glass or the rollers inside the main unit.
(→ Reference Guide)
The document may not have been loaded.
• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.
(→ Reference Guide)
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8-2
❚ Cannot send using Error Correction Mode (ECM).
The other party’s fax machine may not support ECM.
• If the other party’s fax machine does not support ECM, then the document is sent in normal mode without
error checking.
ECM may be disabled.
• Make sure ECM is on. (→ p. 9-5)
❚ Errors occur frequently while sending.
The telephone lines may be in poor condition, or you may have a bad connection.
• Lower the transmission speed. (→ p. 9-4)
Receiving Problems
❚ Cannot receive a fax automatically.
The machine may not be set to receive automatically.
• For the machine to receive faxes automatically, the receive mode must be set to FaxTel, FaxOnly, AnsMode
or DRPD(→ Chapter 5). If you have set AnsMode, confirm that an answering machine is connected to the
machine and that it is turned on with an outgoing message properly recorded. (→ p. 5-2)
8
The machine’s memory is full.
• Print out or delete any documents stored in memory to free up space in the machine’s memory. (→ pp. 4-15,
4-16)
An error may have occurred during reception.
• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)
No paper in the cassette.
• Make sure paper is loaded in the cassette. (→ Set-up Instructions)
The telephone line may not be connected properly.
• Make sure all line connections are secure. (→ p. 1-3)
❚ The machine does not switch automatically between telephone and fax reception.
The machine may not be set to switch automatically between telephone and fax reception.
• For the machine to switch automatically, the receive mode must be set to FaxTel, AnsModeor DRPD(→
Chapter 5). If you have set AnsMode, confirm that an answering machine is connected to the machine and that
it is turned on with an outgoing message properly recorded. (→ p. 5-2)
The sending fax machine cannot send the CNG signal that tells the machine that the incoming signal is a
fax.
• Some fax machines cannot send the CNG signal that tells your machine the incoming call is from a fax
machine. In such cases, you will have to receive the fax manually. (→ p. 5-6)
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8-3
❚ Cannot receive a document manually.
You may have disconnected the call by pressing Start or dialing the remote receiving ID after hanging up
the handset.
• Always press Start or dial the remote receiving ID before hanging up the handset. Otherwise you will
disconnect the call.
• When your telephone line uses rotary pulse, switch to tone dialing on your telephone before dialing 25 (the
remote receiving ID).
❚ Print quality is poor.
You may not be using the correct type of paper.
• Make sure you load paper that meets the paper requirements for the machine. (→ Reference Guide)
The sending fax machine may not be functioning properly.
• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the top
cover and scanning glass of their fax machine are clean.
Error Correction Mode (ECM) may be disabled.
• Make sure ECM is on. (→ p. 9-6)
❚ Faxes do not print.
The Cartridge may not be installed properly.
• Make sure the Cartridge is installed properly. (→ Reference Guide)
The Cartridge may need to be replaced.
• Determine if the problem is with the Cartridge, and replace if necessary. (→ Reference Guide)
No paper may be loaded in the cassette.
• Make sure paper is loaded in the cassette. (→ Set-up Instructions)
❚ Faxed images are blotched or uneven.
The telephone lines may be in poor condition, or you may have a bad connection.
• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However, if the telephone
lines are in poor condition, you may have to try again.
The sending fax machine may not be functioning properly.
• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the top
cover and scanning glass of their fax machine are clean.
❚ Cannot receive using Error Correction Mode (ECM).
The other party’s fax machine may not support ECM.
• If the other party’s fax machine does not support ECM, then the document is received in normal mode without
error checking.
ECM may be disabled.
• Make sure ECM is on. (→ p. 9-6)
❚ Errors occur frequently while receiving.
The telephone lines may be in poor condition, or you may have a bad connection.
• Lower the reception speed. (→ p. 9-4)
The sending fax machine may not be functioning properly.
• Call the sender and have them check that their fax machine is functioning properly.
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8-4
Telephone Problems
❚ You cannot dial.
The telephone line may not be connected properly.
• Make sure all line connections are secure. (→ p. 1-3)
The machine may not be set for the type of telephone line in use (pulse/tone).
• Make sure the machine is set for the correct telephone line type. (→ p. 2-7)
❚ The telephone disconnects while you are talking.
The telephone line may not be plugged in securely.
• Check that the modular cord is connected securely to the jacks on the machine, the telephone jack on your wall
and the connecting jack on your telephone.
8
If a Power Cut Occurs
If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data
settings and the speed dialing settings. Any sent or received documents stored in memory are backed up for about
two hours.
During a power cut, functions are limited as follows:
• You cannot send, receive, or copy documents.
• You can make or receive calls.
When power is restored to the machine, the machine will automatically print a list of documents that were stored
in memory at the time of the power cut.
12/03/2003 15:38 FAX 123 4567
CANON
001
************************************
MEMORY CLEAR REPORT
***
***
************************************
MEMORY FILES DELETED
TX/RX NO
0023
MODE
DESTINATION TEL/ID
PGS.
3
SET TIME
12/03 14:23
ST. TIME
,
SEQ. B CAST
[
[
01]Canon CANADA
05]Canon OPTICS
0024
TRANSMIT
[A 32]Canon UK
1
12/03 14:28
• Make sure that LTR-size paper is loaded in the cassette. If a different paper size is loaded, the report
cannot be printed. Also, you cannot use the multi-purpose tray for printing the report.
• If there is no paper in the cassette or no toner in the cartridge when power is restored, the MEMORY
CLEAR REPORT will not be printed.
NOTE
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8-5
If You Cannot Solve the Problem
If you have a problem with your machine and you cannot solve it by referring to the information in this chapter
and in the Reference Guide, contact your service representative.
Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help you
with your problem. For details on contacting your service representative, → Reference Guide.
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8-6
Chapter 9
Setting the Additional
Functions
Understanding the “Additional Functions”
The menus of the Additional Functions can allow you to specify or register the various settings. Available menus
differ depending on the machine type. This section explains the procedure to access the menus, and the contents
of the menus only related to the fax functions.
• For the menus related to the common settings and the copy functions, → Reference Guide.
• Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current
NOTE
settings. (→ p. 2-6)
9
Accessing the Additional Functions
1 Press Additional Functions to display
the menus.
4 Use 4 (–) or e (+) to select the sub menu
you want to change.
• The Additional Functions key blinks.
FAX SETTINGS
2.REPORT SETTINGS
Ex:
2 Press 4 (–) or e (+) to select the menu
you want to change.
5 Press Set.
ADDITIONAL FUNCTIONS
REPORT SETTINGS
1.TX REPORT
3.FAX SETTINGS
Ex:
3 Press Set.
• For details of the submenus, → pp. 9-2 to
9-10.
NOTE
FAX SETTINGS
• After selecting the item or value with
4 (–) or e (+), press Set to enter the
setting.
1.USER SETTINGS
• If you press Stop/Reset before Set is
pressed, the item you have selected will not
be registered.
• Press Stop/Reset to exit from menu
system.
• If you press Additional Functions, the
display returns to the previous screen.
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9-1
Menu Descriptions
COMMON SETTINGS
Name
Descriptions
DEFAULT SETTINGS
Selects which mode standby display appears in the LCD
when the power cord is connected, or the AUTO CLEAR
function* activates.
COPY
The copy mode is selected.
The fax mode is selected.
FAX
SW AFTER AUTO CLR
Selects whether the machine switches to the mode you
set in DEFAULT SETTINGSafter the AUTO CLEAR
function* activates.
DEFAULT MODE
The machine automatically switches to the mode you set
in DEFAULT SETTINGSafter the AUTO CLEAR
function* activates.
CURRENT MODE
The machine does not automatically switch to the mode
you set in DEFAULT SETTINGSeven after the AUTO
CLEARfunction* activates.
VOLUME CONTROL
Adjusts the volume of the unit.
Adjusts the keypad volume.
1to 3(1)
1.KEYPAD VOLUME
ON
OFF
The volume is turned off.
Adjusts the alarm volume.
1to 3(1)
2.ALARM VOLUME
ON
OFF
The volume is turned off.
3.TX DONE TONE
Adjusts the volume of the done tone sounded when the
machine has finished sending faxes.
ON
1to 3(1)
ERROR ONLY
OFF
1to 3(1)
The volume is turned off.
4.RX DONE TONE
Adjusts the volume of the done tone sounded when the
machine has finished receiving faxes.
ON
1to 3(1)
ERROR ONLY
OFF
1to 3(1)
The volume is turned off.
5.PRINTING END TONE
Adjusts the volume of the done tone sounded when the
machine has finished printing.
ON
1to 3(1)
ERROR ONLY
1to 3(1)
OFF
The volume is turned off.
* (→ Reference Guide)
(The factory default setting is in boldface.)
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9-2
Name
Descriptions
6.SCANNING END TONE
Adjusts the volume of the done tone sounded when the
machine has finished scanning.
ON
1to 3(1)
ERROR ONLY
OFF
1to 3(1)
The volume is turned off.
7.CALLING VOLUME
Adjusts the volume of the ring produced when the unit
detects a voice call.
1to 3(2)
8.LINE MONITOR VOL.
Adjusts the line monitor volume.
1to 3(2)
ON
OFF
The volume is turned off.
(The factory default setting is in boldface.)
• MP TRAY PAPERSIZE, CAS. PAPER SIZE, PRINT EXPOSURE, MP PAPERTYPE, HIGH COPY
MODE, TONER SAVER MODE, PRT FEED INTERVALand DISPLAY LANGUAGE, → Reference Guide.
NOTE
9
COPY SETTINGS
For details, → Reference Guide.
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9-3
FAX SETTINGS
Name
Descriptions
USER SETTINGS
The basic operation settings in the Fax mode can be
specified.
1.TEL LINE SETTINGS
1.USER TEL NO.
Specify the telephone line settings.
Your telephone and fax number can be registered.
(→ p. 2-4)
2.TEL LINE TYPE
TOUCH TONE
Selects the telephone line type. (→ p. 2-7)
The telephone line is set for touch tone dialing.
The telephone line is set for rotary pulse dialing.
ROTARY PULSE
3.TX START SPEED
Sets the transmission speed for all documents you send.
33600bps/14400bps/9600bps/7200bps/4800bps/240
0bps
4.RX START SPEED
Sets the transmission speed for all documents you receive.
33600bps/14400bps/9600bps/7200bps/4800bps/240
0bps
2.UNIT NAME
You can register your name (or your company name).
(→ p. 2-5)
3.TX TERMINAL ID
1.TTI POSITION
Prints your ID (transmitting terminal ID) on each page
you transmit. (→ p. 2-3)
OUTSIDE IMAGE: Terminal ID is printed outside the
image border.
INSIDE IMAGE: Terminal ID is printed inside the image
border.
2.TEL NUMBER MARK
Selects the prefix for the identification header number.
FAX, TEL
4.DENSITY CONTROL
LIGHT
Sets the density of the documents.
Sets for dark documents.
STANDARD
Sets for the documents of normal density.
Sets for light documents.
DARK
5.PROG 1-TOUCH KEY
Programs a fax function into the One-Touch key. The
programmed fax function will be executed by directly
pressing the corresponding One-Touch key. You do not
need to press Function before pressing the One-Touch
key.
01 - 12
USE
Select the One-Touch key (01 to 12) in which you want
to program the fax function.
Uses PROGRAM 1-TOUCH KEY.
The following functions can be programmed:
1.REPORT;
2.DELAYED TX;
3.FAX MONITOR;
4.MEMORY REFERENCE;
5.BOOK SENDING.
DO NOT USE
Disables PROGRAM 1-TOUCH KEY.
(The factory default setting is in boldface.)
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9-4
Name
6.OFFHOOK ALARM
Descriptions
Enables/disables the offhook alarm that alerts you when
the handset is not in the handset cradle.
ON
After reception, the offhook alarm sounds when the
handset of extension telephone is left off the hook.
OFF
No offhook alarm.
REPORT SETTINGS
1.TX REPORT
Sets the report setting.
Enables/disables automatic printing of a transmission
report.
OUTPUT NO
No report is printed.
PRINT ERROR ONLY
Prints a report only when a transmission error occurs.
REPORT WITH TX IMAGE
If you select PRINT ERROR ONLYor OUTPUT YES,
enables/disables printing of the first page of the fax under
the report.
ON
Prints a first page only when a transmission error occurs.
No first page is printed.
OFF
9
OUTPUT YES
Prints a report every time you send a document.
Enables/disables automatic printing of a reception report.
No report is printed.
2.RX REPORT
OUTPUT NO
PRINT ERROR ONLY
OUTPUT YES
Prints a report only when a reception error occurs.
Prints a report every time you receive a document.
3.ACTIVITY REPORT
Enables/disables automatic printing of an ACTIVITY
REPORT after every 20 transactions.
ON
Prints the ACTIVITY REPORT.
No ACTIVITY REPORT is printed.
Sets the transmission functions.
OFF
TX SETTINGS
1.ECM TX
ECM (error correction mode) transmission is turned on
or off.
ON
All transmissions are conducted with ECM if the other
party’s fax supports ECM.
OFF
ECM is turned off.
2.PAUSE TIME
Sets the length of the pause you insert into a dialing
sequence.
1to 15SEC(2 SEC)
(The factory default setting is in boldface.)
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9-5
Name
Descriptions
3.AUTO REDIAL
Sets whether to perform automatic redial when the other
line is busy or no answer.
ON
Customizes the redial operation.
OFF
After the first attempt at dialing fails, redialing is not
attempted.
1.REDIAL TIMES
Sets the number of retries.
1to 10 TIMES(2 TIMES)
2.REDIAL INTERVAL
Sets period of time between redialings.
2to 99 MIN.(2 MIN.)
3.TX ERROR RESEND
Redialing is attempted when a transmission error occurred.
ON
RESEND TX FROM: Sets the number of pages to be sent
when redialing is attempted.
ERROR & 1ST PAGE, ERROR PAGE, ALL PAGES
OFF
Redialing is not attempted when a transmission error has
occurred.
4.ERASE FAILED TX
Sets the ERASE FAILED TXfunction.
ON
The document is deleted from the memory stored in the
machine if a transmission error has occurred.
OFF
The document is not deleted from the memory stored in
the machine even if a transmission error has occurred.
5.TIME OUT
ON
Enables/disables automatic scanning of documents after
the fax number is entered by using speed dialing.
Scanning begins automatically in 5 or 10 seconds after
you enter the phone number.
OFF
Press Start to scan document. Otherwise, the machine
will return to standby mode after 2 minutes while the
AUTO CLEARfunction activates.
RX SETTINGS
1.ECM RX
ON
Sets the reception functions.
ECM (error correction mode) receiving is turned on or off.
All receptions are conducted with ECM if the other
party’s fax supports ECM.
OFF
ECM is turned off.
2.FAX/TEL OPT.SET
When FaxTelhas been set, the optional settings are
available.
1.RING START TIME
2.F/T RING TIME
Sets the duration that the machine listens for a fax tone
before starting to ring.
0to 30SEC(8 SEC)
Sets the length of time the machine rings to alert you of
an incoming call.
15 to 300SEC(15 SEC)
3.F/T SWITCH ACTION
RECEIVE
Selects the action taken after the F/T RING TIME
expires.
The machine switches to fax receive mode automatically
at that point and starts to receive the document.
DISCONNECT
The machine disconnects the call.
(The factory default setting is in boldface.)
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9-6
Name
3.DRPD:SELECT FAX
Descriptions
Select a ring pattern when the machine receives faxes.
(→ p. 5-5)
NORMAL RING
DOUBLE RING
Ring type of normal telephone line.
Two short rings at regular intervals.
Short-short-long at regular intervals.
Short-long-short at regular intervals.
Patterns other than those described above.
SHORT-SHORT-LONG
SHORT-LONG-SHORT
OTHER RING TYPE
4.INCOMING RING
When the machine is set to FaxOnlyand Fax/Tel, set
whether the machine rings when it receives a call.
OFF
The machine does not ring when it receives a fax. (In
energy saver mode, the fax may ring one or two times.)
ON
The machine rings when it receives a fax if the handset
or a telephone is connected.
RING COUNT
Sets the number of incoming rings before the machine
answers.
9
1to 99 TIMES(2 TIMES)
5.MAN/AUTO SWITCH
Sets the machine to switch to document receive mode
after ringing for a specified length of time in the manual
receive mode.
OFF
The machine keeps ringing until someone answers the
call manually with the handset or a connected extension
telephone.
ON
F/T RING TIME: Sets the length of time to elapse
before the machine switches to the document receiving.
5to 99 SEC(15 SEC)
6.REMOTE RX
ON
Receives from a remote telephone with preset setting.
Remote receiving is turned on.
REMOTE RX ID
You can dial a number code on the remote extension to
start receiving a document.
A combination of two characters using 0to 9, A and #
(25) is possible.
OFF
Remote receiving is turned off.
Sets the print functions.
PRINTER SETTINGS
1.RX REDUCTION
ON
Receives images at a reduced size.
Turn on image reduction.
1.RX REDUCTION
AUTO SELECTION: Reducing size is set to auto.
FIXED REDUCTION: Reducing size is preset.
97%, 95%, 90%, 75%
2.SELECT REDUCE DIR
VERTICAL ONLY: Reduction is performed in the vertical
direction only.
HORIZ & VERTICAL: Reduction is performed in the
horizontal and vertical direction.
OFF
Image reduction is turned off.
(The factory default setting is in boldface.)
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9-7
Name
Descriptions
2.TONER SUPPLY LOW
Allows you to set whether the machine stores the
document in memory when the toner supply is low or
ignores the warning and keeps printing until the
document is completely printed. This setting is
convenient if a new cartridge is not at hand.
KEEP PRINTING
The keep printing function is turned on. With this setting,
the machine does not store documents in memory if the
toner has run out. Re-set to RX TO MEMORYafter
replacing the cartridge with a new one.
RX TO MEMORY
SYSTEM SETTINGS
1.FAX DEFAULT
1.RESOLUTION
OFF
The machine receives the document in memory.
Sets the functions of FAX DEFAULTand LOCK PHONE.
Sets the FAX DEFAULTfunctions.
Sets the fax resolution.
The setting of resolution set using FAX Resolution
remains even after the AUTO CLEARfunction activates.
STANDARD
FINE
Suitable for most text-only documents.
Suitable for fine-print documents.
PHOTO
Suitable for documents that contain photographs.
SUPER FINE
Suitable for documents that contain fine print and images
(the resolution is four times that of STANDARD).
ULTRA FINE
Suitable for documents that contain fine print and images
(the resolution is eight times that of STANDARD).
2.BOOK TX SCAN SIZE
When you select SHEET:
Before sending a fax, you must press Book Sending
and specify the scanning size of either LGL or LTR.
When you select LGLor LTR:
The document will be scanned in the size you selected,
either LGL or LTR.
SHEET, LGL, LTR
2.LOCK PHONE
Sets the LOCK PHONEfunctions.
OFF
The telephone or fax transmission can be used normally.
ON
The telephone transmission cannot be used. The
telephone reception and fax transmission/reception can
be used.
(The factory default setting is in boldface.)
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9-8
ADD. REGISTRATION
Name
Descriptions
1-TOUCH SPD DIAL
Registers the informations on One-Touch Speed Dialing.
(→ p. 3-2)
1-TOUCH SPD DIAL
1.TEL NUMBER ENTRY
2.NAME
Selects a one-touch speed dialing key.
Registers the other party’s telephone number.
Registers the other party’s name.
3.OPTIONAL SETTING
The transmission time and settings including the
registration of password and subaddress can be specified.
ON
The optional settings can be set.
1.TX TIME SETTING
5 settings of the transmission time can be specified.
Setting procedure
1 Select the time setting number (1 to 5) by repeatedly
pressing Set, and press Set again.
2 Enter the hour and minute for the transmission time
using the numeric keys, then press Set. (Enter 0 before
the 1-digit hour or minute. For example, enter “0905”
for 9:05 am.)
9
• If you make a mistake while entering, press
Function and Clear, then enter the correct time.
Sending procedure
1 Load the document face down in the ADF or on the
platen glass.
2 Press the one-touch speed dialing key on which the
transmission time is set. The document is scanned and
stored in memory.
The machine transmits the document at the transmission
time. If you have set more than 2 transmission time settings,
the document will be transmitted at the preset time closest to
the time that the document has been scanned.
Once you set the transmission time, the machine will
transmit the document at the same time on every day.
However, you cannot use the one-touch speed dialing key to
send the document as usual, and cannot send the document
any time unless you cancel the transmission time setting.
To cancel the setting, press Set in TX TIME SETTINGto
select the preset time, and press Set again. Then, press
Function and Clear, and press Set. The preset time is
deleted.
If you have set more than 2 transmission time settings,
repeat this procedure to delete all the preset times. Or. when
OFFis selected in OPTIONAL SETTING, TX TIME
SETTINGand TX TYPEare canceled. You do not need to
delete all the preset times.
2.TX TYPE
REGULAR TX: For a normal transmission.
SUBADDRESS TX: For a subaddress transmission.
Registers passwords and subadresses.
POLLING RX: For a polling reception. Registers
passwords and subadresses.
OFF
No setting.
(The factory default setting is in boldface.)
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9-9
Name
Descriptions
CODED SPD DIAL
GROUP DIAL
Registers the information on Coded Speed Dialing.
(→ p. 3-4) To register them, perform the same procedure
with that of 1-TOUCH SPD DIAL.
Registers the information on Group Dialing. (→ p. 3-7)
1.TEL NUMBER ENTRY
Registers the other party’s telephone numbers by
specifying the One-Touch Speed Dialing keys or Coded
Speed Dialing codes.
2.NAME
Registers the group’s name.
3.TX TIME SETTING
Sets the transmission time.
5 settings of the transmission time can be specified.
To set them, perform the same procedure with that of
1-TOUCH SPD DIAL.
TIMER SETTINGS
For details, → Reference Guide.
ADJUST/CLEAN
For details, → Reference Guide.
PRINT LISTS
Name
Descriptions
USER DATA
Prints out a list of items set or registered in the
Additional Functions.
SPEED DIAL LIST
Prints the list of the fax/telephone numbers registered for
the One-Touch Speed Dialing keys, Coded Speed Dialing
codes or Group Dialing.
1.1-TOUCH LIST
1.NO SORT
Prints the 1-TOUCH LIST.
The printout of the list is not sorted.
The printout of the list is sorted.
Prints the CODED DIAL LIST.
The printout of the list is not sorted.
The printout of the list is sorted.
Prints the details of the 1-TOUCH LIST.
The printout of the list is not sorted.
The printout of the list is sorted.
Prints the details of the CODED DIAL LIST.
The printout of the list is not sorted.
The printout of the list is sorted.
Prints the list of the Group Dialing.
Cancels printout of the report.
2.SORT
2.CODED DIAL LIST
1.NO SORT
2.SORT
3.1-TOUCH (DETAIL)
1.NO SORT
2.SORT
4.CODED (DETAIL)
1.NO SORT
2.SORT
5.GROUP DIAL LIST
CANCEL REPORT
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9-10
Appendix:
Specifications
I Dialing
Facsimile
• Automatic dialing
One-touch speed dialing (12 destinations)
I Applicable Line
Coded speed dialing (100 destinations)
Group dialing (Max. 111 destinations)
Directory dialing (with Directory key)
• Regular dialing (with numeric keys)
• Automatic redialing
Public Switched Telephone Network (PSTN)
I Compatibility
G3
I Data Compressing System
• Manual redialing (with Redial/Pause key)
MH, MR, MMR, JBIG
I Networking
I Modem Speed
• Sequential broadcast (Max. 122 destinations)
• Automatic reception
33.6/31.2/28.8/26.4/24/21.6/19.2/16.8/14.4/12/
9.6/7.2/4.8/2.4 Kbps
• Automatic Fax/Tel switchover
• Remote reception by telephone (Default ID: 25)
• Non-ring reception
Automatic fallback
I Transmission Speed
Approx. 3 seconds/page* at 33.6 Kbps,
ECM-MMR, transmitting from memory
* Based on ITU-T No. 1 Chart, standard mode.
• ECM deactivation
• DRPD (Distinctive Ring Pattern Detection)
• ACTIVITY REPORT (after every 20
transactions)
• Non-delivery report
• TTI (Transmit Terminal Identification)
A
I Scanning Image Processing
• UHQ™ (Ultra High Quality) image
enhancement
I Transmission/Reception Memory
Transmission: Maximum approx. 255 pages*
Reception: Maximum approx. 255 pages*
* Based on ITU-T No. 1 Chart, standard mode.
Telephone
I Connection
Telephone/answering machine (CNG detecting
signal)/data modem
I Fax Scanning Speed
Approx. 3.2 seconds/page*
* Based on standard mode.
I Fax Resolution
STANDARD: 203 pels/in. × 98 lines/in.
(8 pels/mm × 3.85 lines/mm)
FINE: 203 pels/in. × 196 lines/in.
(8 pels/mm × 7.7 lines/mm)
SUPER FINE: 203 pels/in. × 392 lines/in.
(8 pels/mm × 15.4 lines/mm)
ULTRA FINE: 406 pels/in. × 392 lines/in.
(16 pels/mm × 15.4 lines/mm)
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A-1
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A-2
Dialing
coded speed..............................3-1, 3-4, 3-5, 3-6, 4-3
FaxTel
description ......................................................5-1, 5-2
group................................................3-1, 3-7, 3-8, 4-4
methods..................................................................4-2
one-touch speed...............................3-1, 3-2, 3-3, 4-3
overseas number ....................................................6-1
regular ....................................................................4-2
speed (See Speed dialing)
device connections.................................................1-4
setting options for ..................................................5-3
FAX/TEL OPT. SET settings ....................................9-6
FINE
description..............................................................4-1
setting .............................................................4-1, 9-8
Function key ..............................................................1-2
switching temporarily to tone................................6-2
through switchboard ..............................................6-1
with pauses.............................................................6-1
Directory key.............................................................1-2
Document
G
GROUP DIAL LIST
description..............................................................7-1
printing...................................................................3-9
sample ..................................................................3-11
Group dialing
in memory............................................................4-13
printing document in memory .............................4-15
printing list of documents in memory .................4-13
DOCUMENT MEMORY LIST
creating groups.......................................................3-7
description..............................................................3-1
using.......................................................................4-4
description..............................................................7-1
printing.................................................................4-13
sample..................................................................4-13
DOCUMENT TOO LONG message.........................8-1
DOUBLE RING setting ............................................9-7
DRPD
H
HANG UP PHONE message.....................................8-1
description ......................................................5-1, 5-2
setting options for ..................................................5-5
settings ...................................................................9-7
types of ring patterns .............................................5-5
I
In Use/Memory indicator ..........................................1-1
INCOMING RING settings.......................................9-7
INSIDE IMAGE setting ............................................9-4
E
J
ECM
Jack............................................................................1-3
RX setting ..............................................................9-6
TX setting ..............................................................9-5
Energy Saver key.......................................................1-1
ERASE FAILED TX setting .....................................9-6
External device, connecting ......................................1-4
K
KEEP PRINTING setting..........................................9-8
KEYPAD VOLUME setting .....................................9-2
Keys (See also individual key names)
numeric ..................................................................1-1
one-touch speed dialing.........................................1-2
F
F/T RING TIME setting............................................9-6
F/T SWITCH ACTION setting..........................5-4, 9-6
FAX key.....................................................................1-1
FAX DEFAULT settings............................................9-8
Fax Monitor key ........................................................1-2
FaxOnly
L
LCD
description..............................................................1-1
messages (See also individual message names)
messages, descriptions...........................................8-1
Letters, entering.........................................................2-2
LINE MONITOR VOL. setting ................................9-3
List (See individual list names)
description ......................................................5-1, 5-2
device connections.................................................1-4
FAX Resolution key ..................................................1-2
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I-2
LIST setting
NO TEL # message ...................................................8-1
NORMAL RING setting ...........................................9-7
Numbers, entering .....................................................2-2
Numeric keys.............................................................1-1
1-TOUCH ............................................................9-10
CODED DIAL.....................................................9-10
GROUP DIAL .....................................................9-10
SPEED DIAL.......................................................9-10
LOCK PHONE setting ..............................................9-8
O
OFFHOOK ALARM setting .....................................9-5
One-touch speed dialing
M
MAN/AUTO SWITCH settings................................9-7
Manual
changing, deleting..................................................3-3
description..............................................................3-1
keys........................................................................1-2
registering numbers for..........................................3-2
using.......................................................................4-3
Operation panel
description ......................................................5-1, 5-2
device connections.................................................1-4
receiving in ............................................................5-6
Manual redialing
canceling ................................................................4-8
MEM IN USE nn % message ...................................8-1
Memory
registering information via ....................................2-1
OPTIONAL SETTING
for 1-TOUCH SPD DIAL......................................9-9
OTHER RING TYPE setting ....................................9-7
OUTSIDE IMAGE setting ........................................9-4
Overseas number, dialing ..........................................6-1
deleting document from.......................................4-16
documents in........................................................4-13
printing document in............................................4-15
printing list of documents in................................4-13
receiving when problem occurs.............................5-9
sending (See Memory sending)
I
P
PAUSE TIME setting ................................................9-5
Pauses, dialing with...................................................6-1
PHOTO
MEMORY CLEAR REPORT
description..............................................................8-5
sample....................................................................8-5
MEMORY FULL message........................................8-1
Memory Reference key .............................................1-2
Memory sending
description..............................................................4-1
setting .............................................................4-1, 9-8
Polling ................................................................5-8, 5-9
Power
canceling ................................................................4-7
using, ADF.............................................................4-5
using, platen glass..................................................4-6
Menu descriptions .....................................................9-2
Messages, LCD (See also individual message names)
descriptions............................................................8-1
Mistake, correcting....................................................2-2
MULTI TX/RX REPORT
cut...........................................................................8-5
PRINTER SETTINGS...............................................9-7
Printing
1-TOUCH LIST.....................................................3-9
ACTIVITY REPORT ............................................7-2
CODED DIAL LIST..............................................3-9
document in memory...........................................4-15
DOCUMENT MEMORY LIST...........................4-13
GROUP DIAL LIST..............................................3-9
list of documents in memory...............................4-13
speed dialing lists...................................................3-9
USER’S DATA LIST.............................................2-6
PRINTING END TONE setting................................9-2
description..............................................................7-4
sample....................................................................7-4
N
NAME setting
for 1-TOUCH SPD DIAL......................................9-9
for GROUP DIAL................................................9-10
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I-3
Problems
cannot solve ...........................................................8-6
Resolution, setting scanning......................................4-1
RESOLUTION settings.............................................9-8
RING COUNT setting...............................................9-7
RING START TIME setting......................................9-6
ROTARY PULSE setting...................................2-7, 9-4
RX (Reception)
faxing .....................................................................8-2
receiving.................................................................8-3
receiving in memory when ....................................5-9
sending...................................................................8-2
telephone................................................................8-5
PROG 1-TOUCH KEY settings................................9-4
report......................................................................7-1
SETTINGS.............................................................9-6
RX DONE TONE setting..........................................9-2
RX REDUCTION settings ........................................9-7
RX REPORT
Q
Quality, adjusting.......................................................4-1
description ......................................................7-1, 7-4
sample....................................................................7-4
settings ...................................................................9-5
RX START SPEED setting .......................................9-4
RX TO MEMORY setting.........................................9-8
R
Receive Mode key.....................................................1-2
Receive Mode
device connections.................................................1-4
settings ...................................................................5-2
RECEIVED IN MEMORY message.........................8-1
Receiving (See also individual receive modes)
canceling ................................................................5-9
in memory when problem occurs ..........................5-9
manually.................................................................5-6
methods ..........................................................5-1, 5-2
problems.................................................................8-3
while performing other tasks.................................5-9
Redial/Pause key .......................................................1-2
REDIAL INTERVAL setting.....................................9-6
REDIAL TIMES setting............................................9-6
Redialing
S
Scanning
resolution, setting...................................................4-1
SCANNING END TONE setting..............................9-3
SELECT REDUCE DIR setting................................9-7
Sender information
description..............................................................2-3
printing list to check ..............................................2-6
registering.......................................................2-4, 2-5
Sending
canceling ................................................................4-7
memory..................................................................4-5
methods..................................................................4-5
preparing ................................................................4-1
problems.................................................................8-2
sequential broadcasting ................................4-9, 4-10
setting scanning resolution ....................................4-1
timer (See Delayed sending)
automatic................................................................4-8
manual....................................................................4-8
Registering
coded speed dialing ...............................................3-4
one-touch speed dialing.........................................3-2
password and subaddress.............3-12, 3-13, 5-7, 5-8
sender information ......................................2-3 to 2-5
via operation panel.................................................2-1
Regular dialing ..........................................................4-2
REMOTE RX ID setting...........................................9-7
REMOTE RX settings...............................................9-7
Report (See also individual report names)
to more than one destination........................4-9, 4-10
using coded speed dialing......................................4-3
using group dialing ................................................4-4
using one-touch speed dialing ...............................4-3
Set key .......................................................................1-1
Setting
settings ...................................................................9-5
Report key .................................................................1-2
REPORT SETTINGS ................................................9-5
REPORT WITH TX IMAGE setting ........................9-5
resolution ...............................................................4-1
Settings, list of.........................................................9-10
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I-4
SHORT-LONG-SHORT setting ................................9-7
SHORT-SHORT-LONG setting.................................9-7
Space key...................................................................1-2
Speed dialing
TTI POSITION setting..............................................9-4
TX DONE TONE setting ..........................................9-2
TX ERROR RESEND setting...................................9-6
TX REPORT
coded................................................3-4, 3-5, 3-6, 4-3
description..............................................................3-1
group dialing...........................................3-7, 3-8, 4-4
lists ......................................................3-9, 3-10, 3-11
methods..................................................................3-1
one-touch.................................................3-2, 3-3, 4-3
STANDARD
description ......................................................7-1, 7-3
sample....................................................................7-3
settings ...................................................................9-5
TX START SPEED setting........................................9-4
TX TERMINAL ID setting .......................................9-4
TX TIME SETTING
for 1-TOUCH SPD DIAL......................................9-9
for GROUP DIAL................................................9-10
TX (Transmission) SETTINGS.................................9-5
TX TYPE settings......................................................9-9
TX/RX NO. nnnn message........................................8-1
Type conventions, this guide .......................................ix
description..............................................................4-1
setting .............................................................4-1, 9-8
Standby display, fax mode.........................................1-3
Start key.....................................................................1-1
Stop/Reset key...........................................................1-1
SUPER FINE
description..............................................................4-1
setting .............................................................4-1, 9-8
Support
U
ULTRA FINE
description..............................................................4-1
setting .............................................................4-1, 9-8
UNIT NAME setting.................................................9-4
USER
customer.................................................................1-1
SW AFTER AUTO CLR setting ...............................9-2
Symbols, entering......................................................2-2
SYSTEM SETTINGS ...............................................9-8
I
DATA setting........................................................9-10
SETTINGS.............................................................9-4
USER TEL NO. setting .............................................9-4
USER’S DATA LIST
T
TEL LINE SETTINGS..............................................9-4
TEL LINE TYPE settings .........................................9-4
TEL NUMBER
description..............................................................7-1
printing...................................................................2-6
sample....................................................................2-6
ENTRY setting for 1-TOUCH SPD DIAL............9-9
ENTRY setting for GROUP DIAL......................9-10
TEL NUMBER MARK setting.................................9-4
Telephone
V
VOLUME CONTROL setting ..................................9-2
connecting ......................................................1-3, 1-4
problems.................................................................8-5
Telephone line
connecting..............................................................1-3
setting type.............................................................2-7
Time, entering............................................................2-4
TIME OUT setting ....................................................9-6
Timer sending (See Delayed sending)
TONE (T ) key ..........................................................1-1
Tone dialing, switching to .........................................6-2
TONER SUPPLY LOW setting.................................9-8
TOUCH TONE setting.......................................2-7, 9-4
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I-5
Memo
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I-6
CANON INC.
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