Fujitsu Scanner 04ENZ0 User Manual

P2WW-2621-04ENZ0  
ScanSnap Organizer  
User’s Guide  
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Introduction  
Use in High-Safety Applications  
This product has been designed and manufactured on the assumption that it will be used in  
office, personal, domestic, regular industrial, and general-purpose applications.  
It has not been designed and manufactured for use in applications (simply called "high-  
safety applications" from here on) that directly involve danger to life and health when a high  
degree of safety is required, for example, in the control of nuclear reactions at nuclear power  
facilities, automatic flight control of aircraft, air traffic control, operation control in mass-  
transport systems, medical equipment for sustaining life, and missile firing control in  
weapons systems, and when provisionally the safety in question is not ensured.  
The user should use this product with adopting measures for ensuring safety in such high-  
safety applications. PFU LIMITED assumes no liability whatsoever for damages arising from  
use of this product by the user in high-safety applications, and for any claims or  
compensation for damages by the user or a third party.  
Manuals  
When using ScanSnap Organizer, read the following manuals as required.  
Manual  
ScanSnap  
Description  
Reference Method  
Read this manual for information about basic  
operations of ScanSnap, software installation,  
scanning methods, various settings, and  
handling of the ScanSnap.  
Select the [Start] menu[All  
Programs][ScanSnap Man-  
ager][ScanSnapOperator's  
Guide].  
Operator's Guide  
ScanSnap Organizer  
User's Guide  
(This Manual)  
Read this manual for details about ScanSnap  
Organizer features, screens, operating  
environment and functions.  
Select the [Start] menu[All  
Programs][ScanSnap  
Organizer][Manual].  
ScanSnap Organizer  
Help  
Use ScanSnap Organizer Help when  
questions or problems regarding operations  
(for example, when setting items) arise.  
This provides explanations for operations,  
screens and messages.  
For details about how to start  
up help, refer to "Appendix A  
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Introduction  
About This Manual  
Structure of This Manual  
This manual consists of the following:  
This chapter provides an introduction and overview of the ScanSnap  
Organizer features and system requirements, and describes how to start up  
and exit ScanSnap Organizer.  
This chapter provides a basic explanation of windows and items of ScanSnap  
Organizer.  
This chapter explains various functions of ScanSnap Organizer.  
This appendix explains how to start up ScanSnap Organizer Help.  
This appendix indicates the references on how to install and uninstall  
Organizer.  
It is recommended to read the chapters in order before using ScanSnap Organizer.  
For explanations of the operations, screens, and messages for ScanSnap Organizer, refer to  
ScanSnap Organizer Help.  
Symbols Used in This Manual  
This manual uses the following symbols with explanations.  
Symbol  
Description  
This symbol alerts operators to particularly important information.  
Be sure to read this information.  
Arrow Symbols in This Manual  
Right-arrow symbols () are used to connect icons or menu options you should select in  
succession.  
Example: Select the [Start] menu [Computer].  
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Introduction  
Screen Examples in This Manual  
Screenshots in this manual are used according to guidelines provided by Microsoft  
Corporation.  
The screen examples in this manual are subject to change without notice in the interest of  
product improvement.  
This manual uses Windows Vista screen examples.  
Depending on the operating system, the actual screen may differ from the screen examples  
shown in this manual. In this case, operate by following the actual screen displayed.  
Abbreviations Used in This Manual  
The following abbreviations are used in this manual.  
®
Windows 7  
:
:
Windows 7 Starter operating system, English version  
®
Windows 7 Home Premium operating system, English version  
®
Windows 7 Professional operating system, English version  
®
Windows 7 Enterprise operating system, English version  
®
Windows 7 Ultimate operating system, English version  
®
Windows Vista  
Windows Vista Home Basic operating system, English version  
®
Windows Vista Home Premium operating system, English version  
®
Windows Vista Business operating system, English version  
®
Windows Vista Enterprise operating system, English version  
®
Windows Vista Ultimate operating system, English version  
®
Windows XP  
:
:
Windows XP Professional operating system, English version  
®
Windows XP Home Edition operating system, English version  
®
Windows 2000  
Windows 2000 Professional operating system, English version  
Windows  
Word  
:
:
Windows 7, Windows Vista, Windows XP, and Windows 2000  
®
Microsoft Word 2010  
®
Microsoft Office Word 2007  
®
Microsoft Office Word 2003  
®
Microsoft Office Word 2002  
®
®
Excel  
:
:
:
Microsoft Excel 2010  
®
Microsoft Office Excel 2007  
®
Microsoft Office Excel 2003  
®
Microsoft Office Excel 2002  
®
®
PowerPoint  
Microsoft PowerPoint 2010  
®
®
Microsoft Office PowerPoint 2007  
®
®
Microsoft Office PowerPoint 2003  
®
®
Microsoft Office PowerPoint 2002  
®
®
SharePoint Server  
2010  
Microsoft SharePoint Server 2010, English version  
5
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Introduction  
®
®
SharePoint Server  
2007  
:
:
:
:
:
Microsoft Office SharePoint Server 2007, English version  
®
®
SharePoint Portal  
Server 2003  
Microsoft SharePoint Portal Server 2003, English version  
®
®
SharePoint  
Foundation 2010  
Microsoft SharePoint Foundation 2010, English version  
®
®
®
SharePoint  
Services 2.0/3.0  
Microsoft Windows SharePoint Services 2.0/3.0, English version  
SharePoint  
SharePoint Server 2010, SharePoint Server 2007, SharePoint Portal Server  
2003, SharePoint Foundation 2010, and SharePoint Services 2.0/3.0  
®
Office Live  
:
:
:
:
:
:
Microsoft Office Live  
®
.NET Framework  
Adobe Reader  
Adobe Acrobat  
Adobe PDF IFilter  
Microsoft .NET Framework  
®
®
Adobe Reader  
®
®
Adobe Acrobat  
®
Adobe PDF IFilter  
ABBYY  
ABBYY FineReader for ScanSnap™  
FineReader for  
ScanSnap  
All the descriptions in this manual assume the usage of ABBYY FineReader  
for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the  
term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for  
ScanSnap bundled with the ScanSnap.  
Note that ABBYY FineReader for ScanSnap may be upgraded without notice.  
If the descriptions differ from the actual displayed screens, refer to ABBYY  
FineReader for ScanSnap Help.  
Google Docs  
ScanSnap  
:
:
Google Docs™  
Color Image Scanner ScanSnap (*)  
*: ScanSnap N1800 is not supported.  
For Windows XP/Windows 2000 Users  
This manual is based on the assumption that Windows 7 or Windows Vista is used as the  
operating system.  
If you are using Windows XP or Windows 2000, ScanSnap Organizer screen display varies  
as indicated below. Please be aware of this when referring to this manual.  
Windows 7/Windows Vista  
Windows XP/Windows 2000  
(screen display in this manual)  
[ScanSnap] folder  
[My ScanSnap] folder  
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Contents  
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1.1 Outline  
1.1 Outline  
ScanSnap Organizer is an application used for displaying and organizing image files (PDF or  
JPEG files), which were scanned using the ScanSnap.  
You can use this application to display image data (PDF or JPEG files) without opening them,  
create folders and arrange files as you like.  
Pages of a PDF file can also be flipped through in thumbnails to verify the scanned image  
data.  
Scan file with the ScanSnap  
Main Window  
Open file  
Check in thumbnails  
and manage files according  
to purpose  
Viewer Window  
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1.2 Features  
1.2 Features  
ScanSnap Organizer contains the following features:  
z Pages can be flipped through in thumbnails.  
z Characters in PDF files scanned with the ScanSnap can be recognized (OCR  
function), character strings marked by a highlight pen can be set as keywords, and  
the PDF files are converted into searchable files. Searchable PDF files can be  
searched quickly with a specified character string.  
Moreover, conversion to searchable PDF files can be executed while the computer  
(CPU) is idle, so that other operations will not be disturbed.  
z In the ScanSnap Organizer Viewer, files can be shown and edited (pages can be  
rotated, deleted, moved, inserted, deskewed, cropped, and merged, and keywords  
can be added to a file).  
z Files can be sent by e-mail and printed.  
z A password to open a PDF file can be set as a security precaution.  
z Sections on a page that are marked with a highlight pen can be cut and pasted  
elsewhere.  
z Multiple files can be linked with any of the Actions at once.  
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1.3 System Requirements  
1.3 System Requirements  
The system requirements for ScanSnap Organizer are as follows.  
Windows 7  
Windows Vista, Windows XP, or  
Windows 2000  
Operating system  
(*1) (*2)  
®
®
Intel Pentium 4 Processor 1.8 GHz or higher  
CPU (*3)  
®
(Intel Core™2 Duo Processor 2.2 GHz or higher recommended)  
32-bit: 1 GB or more  
64-bit: 2 GB or more  
512 MB or more  
(1 GB or more recommended)  
Memory (*3)  
620 MB or more  
Hard disk space  
800 × 600 pixels or higher (*4)  
Display resolution  
*1 : It is recommended to use the operating system with the latest Service Pack applied.  
*2 : For details about supported operating systems, refer to "System Requirements" in the Opera-  
tor's Guide of your ScanSnap model.  
*3 : If the ScanSnap system requirements are higher than those described above, it is recom-  
mended that ScanSnap Organizer be used under the ScanSnap system requirements or  
higher.  
*4 : When the font size is large, some screens may not be displayed properly. In that case, use a  
smaller font size.  
The following application is required for the use of the search function.  
z For Adobe Acrobat searches  
Windows 7  
Windows Vista  
Windows XP  
Windows 2000  
Adobe Acrobat 9.2 or  
later  
Adobe Acrobat 8.1 or  
later  
Adobe Acrobat 7.0 or  
later  
Adobe Acrobat 7.0 or  
8.0  
z For Windows Desktop Searches  
Windows 7  
Windows Vista  
Windows XP  
Windows 2000  
Application is not required. (*)  
Windows Desktop  
Search 3.01 or later  
Search function  
cannot be used.  
*
: Windows 7 and Windows Vista already contain a function equivalent to Windows Desktop  
Search, therefore no extra application is required.  
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1.3 System Requirements  
.NET Framework 3.0 is required for using the Microsoft Office SharePoint Server linkage  
function, Scan to Google Docs, Scan to Salesforce Chatter, or Scan to Mobile.  
The relationship between each operating system and .NET Framework is as follows:  
Windows 7  
Windows Vista  
Windows XP(*2)  
Windows 2000  
.NET Framework 3.0 is already installed.(*1)  
.NET Framework 3.0  
is not installed.(*1)  
.NET Framework 3.0  
cannot be installed.  
*1 : .NET Framework 3.0 is included in .NET Framework 3.5 (SP1 or later). It is recommended to  
install the latest update in the operating system and use .NET Framework 3.5 (SP1 or later).  
*2 : Even when .NET Framework 4 or later is already installed, .NET Framework 3.0 must also be  
installed, because it is not included in .NET Framework 4 or later.  
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1.4 Starting Up and Exiting ScanSnap Organizer  
1.4 Starting Up and Exiting ScanSnap  
Organizer  
This section describes how to start up and exit ScanSnap Organizer.  
Starting Up ScanSnap Organizer  
Directly Start Up ScanSnap Organizer  
Start up ScanSnap Organizer in one of the following ways:  
z Double-click the [ScanSnap Organizer] icon (  
) on the desktop.  
z Click [Start][All Programs][ScanSnap Organizer][ScanSnap Organizer].  
When ScanSnap Organizer starts, a message appears to ask whether to change the settings  
for searchable PDF file conversion. To change the current settings displayed in the message,  
click the [Yes] button. Otherwise, click the [No] button.  
Start Up from ScanSnap Manager  
Start up ScanSnap Organizer from ScanSnap Manager in one of the following ways:  
zStart Up from ScanSnap Quick Menu  
1. Perform a scan.  
DThe ScanSnap Quick Menu appears.  
2. Select [Scan to ScanSnap Organizer].  
DScanSnap Organizer starts up.  
zStart Up from the ScanSnap Manager Setup Dialog Box  
1. In the ScanSnap Manager setup dialog box, select the [Application] tab, and then  
select [ScanSnap Organizer] from the [Application] drop-down list.  
2. Perform a scan.  
DScanSnap Organizer starts up.  
For details on how to start up ScanSnap Organizer, refer to the Operator's Guide of your  
scanner model.  
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1.4 Starting Up and Exiting ScanSnap Organizer  
Exiting ScanSnap Organizer  
ScanSnap Organizer can be exited in the following ways.  
z On the Main Window, click  
, and then click the application menu [Exit] button.  
z Click  
on the title bar on the Main Window.  
For more details about the Main Window, refer to "2.1 Main Window" (page 17).  
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Chapter2  
ScanSnap Organizer Windows  
This chapter provides a basic explanation of windows and items of ScanSnap Organizer.  
ScanSnap Organizer has two types of windows: "Main Window" for managing files, and  
"Viewer Window" for displaying and editing files.  
For details about these Windows, and dialog boxes for operations, refer to ScanSnap  
Organizer Help.  
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2.1 Main Window  
2.1 Main Window  
The Main Window is used for managing files. This window appears when you start up  
ScanSnap Organizer.  
The Main Window contains the following.  
Application Button  
Ribbon  
Basic Search Toolbar  
Quick Access Toolbar  
Actions/Keywords List Pane  
Folder List Pane  
Status Bar  
File List Pane  
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2.1 Main Window  
z To improve display performance, ScanSnap Organizer creates cache data. The cache data is  
created for a PDF file that can be viewed as a thumbnail, and placed in the hidden folder  
[.organizer], which is created in the folder in which the PDF file is stored. Cache data is cre-  
ated for the pages that are displayed in thumbnails. Do not delete this data; deleting the data  
may adversely affect the display performance.  
z ScanSnap Organizer cannot create cache data for PDF files saved in unwritable media such  
as CD-ROMs. To display image data faster, copy the files to the hard disk to create cache  
data, and then save the files and cache data altogether on media such as a CD-R.  
z Images may not appear immediately, or no images may appear, until post-scanning pro-  
cesses, such as password settings, are completed.  
If the images of files do not appear even after the post-scanning processes are complete,  
click  
in the [Home] tab and select [Refresh] to update the File List Pane display.  
z Application Button  
Displays the Application Menu.  
For details about Application Menu, refer to ScanSnap Organizer Help.  
z Quick Access Toolbar  
Frequently-used functions are added in the Quick Access Toolbar.  
Functions and their locations in the Quick Access Toolbar can be changed.  
z Ribbon  
Ribbon has the following tabs. Each tab contains functions that can be performed in  
the Main Window.  
The contents of each tab appear by clicking the tab.  
- [Home] tab  
- [View] tab  
- [Actions] tab  
For details about each tab, refer to "Ribbon" (page 23).  
z Basic Search Toolbar  
Contains items for searching files.  
z Folder List Pane  
Shows the ScanSnap folder configured in ScanSnap Organizer, and the icons of  
Cabinets, Folders, and Shortcuts to folders directly under the ScanSnap folder.  
For details about the Folder List Pane, refer to ScanSnap Organizer Help.  
z Actions/Keywords List Pane  
Show the lists of actions and keywords.  
The display of the Actions/Keywords List Pane can be switched by clicking the tabs.  
For details about the Actions/Keywords List Pane, refer to ScanSnap Organizer  
Help.  
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2.1 Main Window  
z File List Pane  
Shows the files in the folder selected in the Folder List Pane.  
Files can be viewed in the following display styles.  
- Thumbnails  
- List view  
For files other than PDF and JPEG files, the icons of applications associated with  
those files are displayed.  
For details about the File List Pane, refer to "File List Pane Style (Display Format)"  
z Status Bar  
Shows the following information. The information shown on the Status Bar can be  
changed.  
- Total number of files displayed in the File List Pane  
- Arrangement order of files  
- File details (creation date and size of selected file)  
- Change display style button  
- Show/hide popup thumbnail button  
File List Pane Style (Display Format)  
In the File List Pane, files are displayed according to a selected style.  
For details about changing the style, refer to the ScanSnap Organizer Help.  
The following types of styles are available.  
Thumbnails  
PDF and JPEG files are displayed in thumbnails. Other kinds of files are displayed with the  
icons of applications associated with those files.  
Thumbnails can be changed to the following sizes.  
z Large  
Files are shown as a 196 × 196 (pixels) image.  
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2.1 Main Window  
z Medium  
Files are shown as a 128 × 128 (pixels) image.  
z Small  
Files are shown as a 96 × 96 (pixels) image.  
z Top  
Shows the upper part of the image. The maximum width that can be displayed is 640  
(pixels).  
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2.1 Main Window  
zThumbnail View  
The following view appears when the File List Pane is displayed in thumbnails (shrunk  
images of file contents).  
The Thumbnail View contains the following.  
Thumbnail  
Keyword  
[Page Forward/Backward] Buttons  
File Name  
Page Number Box  
Digital Signature Mark  
Lock Mark  
Text Mark  
z Thumbnail  
PDF and JPEG files are displayed in thumbnails. Other kinds of files are displayed  
with the icons of applications associated with those files.  
z Keyword  
If the [Show Keywords] check box on the [View] tab is selected, the keyword set for  
the file is displayed.  
z [Page Forward/Backward] Buttons  
Appears when the file has multiple pages.  
They operate as follows:  
Moves to the first page.  
Moves to the previous page.  
Moves to the next page.  
Moves to the last page.  
z File Name  
Shows the file name.  
File names can be renamed by typing directly in this field.  
z Page Number Box  
Shows the currently-displayed page number and the total number of pages.  
If the file has multiple pages, entering a page number directly in this box changes the  
displayed page.  
This box is hidden when the thumbnail size is set to [Small].  
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2.1 Main Window  
z Text Mark (  
)
Appears for each page from a PDF file in which textual information is embedded.  
However, the text mark does not appear if an image is not shown in the thumbnail,  
and the PDF file is displayed with a lock mark.  
For a PDF file being converted into a searchable PDF file, an image is not shown in  
the thumbnail, but is displayed with the converting-text mark (  
).  
z Lock Mark (  
)
Appears when the PDF file is password-protected.  
When a password is set, the combination of the PDF icon and a lock mark is dis-  
played instead of a thumbnail of the file, and a hyphen appears instead of the page  
number.  
However, when ScanSnap Manager is starting up, if the same password as the fixed  
password specified in ScanSnap Manager is set for the PDF file, the image is shown  
in the thumbnail.  
Also, when the [Permissions Password] is set, if [Content Copying or Extraction] is  
allowed, the image is shown in the thumbnail.  
z Digital Signature Mark (  
)
Appears when the PDF file bears digital signatures.  
List View  
Files are shown in a list.  
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2.1 Main Window  
Ribbon  
The items and functions shown in the Ribbon of the Main Window are as follows:  
[Home] Tab  
Item  
Button name  
Cabinet  
Description  
Creates a new cabinet in the Folder List Pane.  
Folder  
Creates a new folder under a cabinet in the Folder List Pane.  
Shortcut to Folder Creates a shortcut to a folder to display it in the Folder List  
Pane.  
Clicking  
displays the submenu.  
Clicking  
performs the same operation as when  
[Shortcut to Folder] in the submenu is clicked.  
Cut  
Cuts the selected cabinet, folder, or file.  
Copy  
Copies the selected cabinet, folder, or file.  
Pastes the cut or copied data.  
Paste  
Delete  
Rename  
Operation  
Deletes the selected cabinet, folder, or file.  
Renames the selected cabinet, folder, shortcut to folder, or  
file.  
Used to perform the following operations:  
z Undo  
z Select All  
z Refresh  
Edit Keyword  
Edits keywords set to a PDF file.  
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2.1 Main Window  
Item  
Button name  
Description  
Distribute by  
Keyword  
Performs the following for the PDF files.  
z Distribute  
Distributes PDF files according to the distribution condi-  
tion.  
z Change Distribution Condition  
Changes the distribution condition.  
z Create Distribution Conditions Using This File  
Creates distribution conditions from the selected file  
Convert into  
Searchable PDF  
File  
z Convert Selected PDF  
Converts the selected PDF file into a searchable PDF file  
z Convert All PDF Files in Current Folder  
Converts PDF files in the selected folder into searchable  
PDF files  
z PDF Conversion List  
Displays the list of PDF files to be converted into search-  
able PDF files  
Crop Marked  
Section  
Crops sections defined by a highlight pen in the selected  
PDF file.  
Merge Pages  
Merges two pages together in the way selected from the  
following to create a file of the merged pages.  
z Vertically  
z Horizontally  
[View] Tab  
Item  
Button name  
Description  
Style  
Switches the display style of the File List Pane between  
Thumbnails (Large/Medium/Small/Top) and List.  
Arrange Files  
Rearranges the files in the File List Pane in ascending or  
descending order by the following.  
z Name  
z Type  
z Size  
z Date Modified  
z Date Created  
z Folder Name (Only when a [Search results] folder, cre-  
ated during a Windows Desktop Search, is selected)  
z Path (Only when a [Search results] folder, created during  
a file search on a site, is selected)  
Arrange A to Z  
Arrange Z to A  
File Name  
Rearranges files in ascending order according to the item  
specified in [Arrange Files].  
Rearranges files in descending order according to the item  
specified in [Arrange Files].  
Shows/hides the file names in the File List Pane when the  
files are displayed as thumbnails (Large/Medium/Small/  
Top).  
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2.1 Main Window  
Item  
Button name  
Pop-up  
Description  
Shows/hides the pop-up thumbnail in the File List Pane  
when the files are displayed as thumbnails (Large/Medium/  
Small/Top).  
Thumbnail  
Show Keywords  
Shows/hides keywords in the File List Pane when the files  
are displayed as thumbnails (Large/Medium/Top).  
Arrange A to Z  
Arrange Z to A  
Actions  
Rearranges folders in ascending order.  
Rearranges folders in descending order.  
Shows/hides the [Actions] tab of the Actions/Keywords List  
Pane.  
Keywords  
Shows/hides the [Keywords] tab of the Actions/Keywords  
List Pane.  
[Actions] Tab  
Item  
Button name  
Description  
Scan to E-mail  
Sends E-mail with the selected file attached.  
Scan to Print  
Prints the selected file.  
Scan to Google  
Docs(TM)  
Saves the selected file to Google Docs. (*)  
Scan to  
Salesforce  
Chatter  
Posts the selected file to Salesforce Chatter. (*)  
Saves the selected file in a mobile device. (*)  
Scan to Mobile  
Scan to Picture  
Folder  
Saves the selected file in the Pictures folder.  
* : .NET Framework 3.0 must be installed for Windows XP or later in advance.  
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2.1 Main Window  
If the application associated with the scanner is installed, the following functions will be avail-  
able.  
Item  
Button name  
Description  
Scan to Word  
Converts the selected PDF file into Word format. (*1)  
Scan to Excel  
Converts the selected PDF file into Excel format. (*1)  
Converts the selected PDF file into PowerPoint format. (*1)  
Saves the selected file in Rack2-Filer. (*2)  
Scan to  
PowerPoint(R)  
Scan to  
Rack2-Filer  
Scan to Evernote  
Saves the selected file to Evernote. (*3)  
Scan to  
SugarSync  
Saves the selected file to the folder specified for SugarSync.  
(*4)  
Scan to  
SharePoint  
Saves the selected file in a SharePoint site or Office Live.  
(*5)  
*1 : ABBYY FineReader for ScanSnap (4.1 or later is recommended) must be installed in advance.  
*2 : Rack2-Filer (V5.0 or later is recommended) must be installed in advance.  
*3 : Evernote for Windows 3.5 or later must be installed for Windows XP or later in advance.  
*4 : SugarSync Manager for Windows 1.9.28 or later must be installed in Windows XP or later in  
advance.  
*5 : Scan to Microsoft SharePoint must be installed in advance.  
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2.2 Viewer Window  
2.2 Viewer Window  
The Viewer Window is used for displaying and editing files. This window starts up from the  
Main Window when a PDF or JPEG file is displayed.  
PDF files can be edited only when they are created with the ScanSnap.  
For details about starting the Viewer Window, refer to ScanSnap Organizer Help.  
The Viewer Window contains the following.  
Application Button  
Ribbon  
Quick Access Toolbar  
Pages Panel  
Status Bar  
Page View  
z Application Button  
Displays the Application Menu.  
For details about the Application Menu, refer to ScanSnap Organizer Help.  
z Quick Access Toolbar  
Frequently-used functions are added in the Quick Access Toolbar.  
Functions and their locations in the Quick Access Toolbar can be changed.  
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2.2 Viewer Window  
z Ribbon  
Ribbon has the following tabs. Each tab contains functions that can be performed in  
the Viewer Window.  
The contents of each tab appear by clicking the tab.  
- [Home] Tab  
- [Edit] Tab  
For details about each tab, refer to "Ribbon" (page 30).  
z Pages Panel  
Displays pages in a PDF or JPEG file in thumbnails.  
The Pages Panel and Page View together form a "window".  
z Page View  
Displays a page selected in the Pages Panel.  
The Pages Panel and Page View together form a "window".  
z Status Bar  
Shows the following information. The information shown on the Status Bar can be  
changed.  
- File format (Icon indicates PDF or JPEG file)  
- Text Mark (  
)
Appears when the page is from a searchable PDF file.  
- Lock Mark (  
Appears when the PDF file is password-protected.  
- Digital Signature Mark (  
)
)
Appears when the PDF file bears a digital signature.  
- File Information (Date created, file size, page size)  
- Switch View buttons  
- Zoom (Page magnification)  
- Zoom Slider  
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2.2 Viewer Window  
Viewer Window View Mode (Display Format)  
In the Viewer Window, files are displayed according to the selected view mode.  
For details about changing the view mode, refer to ScanSnap Organizer Help.  
The following types of view modes are available.  
Show All (Pages Panel and Page View)  
Displays all pages as thumbnails in the Pages Panel (left side), and the page currently  
selected in the Page View (right side).  
Show the Page Only  
Displays a page in the single page mode.  
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2.2 Viewer Window  
Show Pages Panel  
Displays pages in thumbnails.  
Ribbon  
The items and functions shown on the Ribbon of the Viewer Window are as follows:  
[Home] Tab  
Item  
Button name  
Description  
First Page  
Shows the first page.  
Previous Page  
Shows the previous page.  
Page Number  
Next Page  
Shows a page specified by the number of the page.  
Shows the next page.  
Last Page  
Shows the last page.  
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2.2 Viewer Window  
Item  
Button name  
Description  
Switch View  
Switches the view mode of the Viewer Window.  
z Show All (Pages Panel and Page View)  
Shows the Pages Panel and Page.  
z Show the Page Only  
Shows the page only.  
z Show Pages Panel  
Shows the Pages Panel only.  
Clicking  
Clicking  
switches the view mode.  
displays the submenu.  
Zoom In  
Magnifies the page.  
Zoom Out  
Shrinks the page.  
Zoom To  
Zooms to the specified scaling.  
Zoom at 100%  
Shows the page with a scale of 100%.  
Fit Height  
Fits the page to the window height.  
Fit Width  
Fits the page to the window width.  
Fit Page  
Fits the whole page to the window size.  
Drags the magnified page to view a different area.  
Hand Tool Scroll  
Marquee Zoom  
Zooms in the selected area of the page.  
z Dragging the mouse on the page magnifies the selected  
area.  
z Left-clicking on the page magnifies the clicked area  
according to the magnification level predetermined.  
To shrink the image, hold down the [Ctrl] key while dragging  
or left-clicking the mouse on the page.  
Arrange  
Arranges multiple active windows in the following ways.  
z Cascade  
z Horizontal  
z Vertical  
Clicking  
Clicking  
switches the window arrangement.  
displays the submenu.  
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2.2 Viewer Window  
Item  
Button name  
List  
Description  
Lists multiple open windows, and specifies which window to  
make active (show on top).  
[Edit] Tab  
Item  
Button name  
Undo  
Description  
Undoes the most recent action such as the following.  
z Cut page  
z Paste page  
z Insert page  
z Delete page  
z Rotate page  
z Move page  
z Crop page  
z Deskew page  
z Set a keyword  
z Merge pages  
z Set a password for opening a PDF file  
Cut  
Cuts the selected page.  
Copy  
Copies the selected page.  
Pastes the cut or copied page.  
Inserts pages from another file.  
Paste  
Insert Page  
Delete Page  
Rotate ccw 90  
Rotate 180  
Rotate cw 90  
Deskew  
Deletes the selected page.  
Rotates the selected page 90 degrees counterclockwise.  
Rotates the selected page 180 degrees.  
Rotates the selected page 90 degrees clockwise.  
Deskews the selected page.  
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2.2 Viewer Window  
Item  
Button name  
Crop  
Description  
Crops the selected page.  
Set Keyword  
Merge Pages  
Sets a keyword for a PDF file.  
A character string in the selected page can also be  
recognized (OCR process) and set as a keyword.  
Merges two pages together in the way selected from the  
following to create a new page.  
z Vertically  
z Horizontally  
Select All  
Selects all the pages.  
Select displayed  
page only  
Selects the displayed page only.  
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Chapter 3  
Function List  
This chapter explains various functions of ScanSnap Organizer.  
For details on how to use these functions, refer to ScanSnap Organizer Help.  
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3.1 Function List  
3.1 Function List  
The following shows the functions of ScanSnap Organizer.  
For details and information about how to use the functions, refer to ScanSnap Organizer Help.  
File/Folder/Cabinet Management  
You can perform the following operations for files/folders/cabinets.  
z Create new cabinet  
z Create new folder  
z Create shortcut to folder  
z Delete shortcut to folder  
z Check shortcut to folder  
z Cut  
z Copy  
z Paste  
z Delete  
z Rename  
z Change ScanSnap folder  
z Rearrange  
z Refresh  
Editing Files  
You can perform the following file edit operations.  
z Cut page  
z Copy page  
z Paste page  
z Insert page  
z Delete page  
z Rotate page  
z Deskew page  
z Crop page  
z Move page  
z Save file  
z Set a password for opening a PDF file  
z Show file properties  
z Cut marked section on a page (Crop Marked Section)  
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3.1 Function List  
Importing/Exporting Files  
Files can be imported or exported.  
z Import File  
Copy files from a folder not managed with ScanSnap Organizer to the [ScanSnap]  
folder ([My ScanSnap] folder for Windows XP/Windows 2000).  
z Export File  
Copy files from the [ScanSnap] folder ([My ScanSnap] folder for Windows XP/  
Windows 2000) to a folder not managed by ScanSnap Organizer.  
Using Actions  
"Actions" are frequently-used functions that help you make efficient use of ScanSnap  
Organizer.  
The following operations can be performed easily by selecting a file and clicking an icon on  
the [Actions] tab (Ribbon or Actions/Keywords List Pane) or dragging and dropping a file onto  
an icon on the [Actions] tab (Actions/Keywords List Pane).  
z Send file by E-mail  
z Print file with printer  
z Save file to Google Docs  
z Post file to Salesforce Chatter  
z Save file in a mobile device  
z Save file in the Pictures folder  
.NET Framework 3.0 must be installed in Windows XP or later for using Scan to  
Google Docs, Scan to Salesforce Chatter, or Scan to Mobile.  
Converting into Searchable PDF Files  
PDF files scanned with the ScanSnap can be converted into searchable PDF files.  
You can convert files to searchable PDF files in the following ways. You can also check the  
conversion results.  
z Select a PDF file and convert it to a searchable PDF file  
z Select a folder and convert PDF files in the folder to searchable PDF files  
z Automatically convert PDF files to searchable PDF files when they are added to the  
[ScanSnap] folder ([My ScanSnap] folder for Windows XP/Windows 2000).  
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3.1 Function List  
Setting a Keyword  
You can set a character string to indicate the content of a file so that you can immediately rec-  
ognize the file. Such a character string is referred to as a "keyword".  
z Recognize a character string on a page (OCR process) and set as a keyword  
z Set a character string as a keyword  
z Set a marked character string as a keyword  
z Set a keyword from the registered keywords in the keyword list  
Highlight pen colors  
z It is recommended that you use a blue or a green highlight pen for marking. When  
you use colors such as pink or yellow for marking, the marked sections may not be  
recognized as keywords.  
z Use a blue highlight pen for documents with dark background colors such as  
newspapers. Marked sections may not be detected when a color other than blue is  
used.  
For details about colors of highlight pens to be used, refer to the Operator's Guide of  
your scanner model.  
Distributing Files  
Files can also be distributed into a folder according to the keyword set for files as a distribution  
condition.  
Merging Pages  
Two pages can be merged into a single new page.  
Pages can be merged in the following ways.  
z Vertically  
The selected two pages are merged vertically to create a single page.  
z Horizontally  
The selected two pages are merged horizontally to create a single page.  
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3.1 Function List  
Searching Files  
By using the search function, you can search files in the [ScanSnap] folder ([My ScanSnap]  
folder for Windows XP/Windows 2000).  
Files can be searched in the following ways.  
z Specify a character string and search  
z Specify search conditions and search  
The following types of search functions can be used to perform a search.  
z Adobe Acrobat search  
Searchable PDF files can be searched.  
Search results are shown in Adobe Acrobat.  
PDF files with security options (such as a password) cannot be searched.  
z Windows Desktop Search  
All files can be searched.  
Search results are shown in the [Search results] folder created during a search in the  
Folder List Pane of the Main Window.  
z Folders that can be searched with Windows Desktop Search are only those in the  
indexed locations which are set in [Control Panel] J [Indexing Options] in [Popular]  
on the [Options] dialog box or if you create a shortcut to a local folder unless they  
have been specified to be indexed. You will not be able to use Windows Desktop  
Search if you modify the [ScanSnap] folder (the [My ScanSnap] folder for Windows  
XP). Include those folders as the indexing target. Run Search after they are  
indexed.  
For Windows 7, when [Indexing Options] is not displayed, select either [Large  
icons] or [Small icons] for [View by].  
z The following files cannot be searched.  
-
-
-
Hidden files  
Files with a full path that exceeds 220 bytes  
Files with the same file name formats as the files created in the hidden folder  
".organizer".  
-
lnk files (.lnk) in the [ScanSnap] folder ([My ScanSnap] folder for Windows XP)  
z In the case that the assigned folder is a network folder, the search function is not  
supported for files in a network folder.  
z If you perform a desktop search immediately after renaming, moving, or deleting a  
file, the file before the operation may be searched.  
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3.1 Function List  
Changing the Window Display  
The window display can be changed for the following:  
z Main Window  
- File List Pane (display style)  
- Thumbnail (including file name and keyword)  
- Pop-up thumbnail  
z Viewer Window  
- Display format (view mode)  
- Multiple windows arrangement  
- Page from a file with multiple pages  
- Display size of a page  
z Window Color  
z Quick Access Toolbar commands  
z Information in the Status Bar  
z Ribbon display  
Using with the ScanSnap  
Image data for documents scanned with the ScanSnap can be managed with ScanSnap  
Organizer.  
Using with ABBYY FineReader for ScanSnap  
PDF files scanned with the ScanSnap can be converted into the following file formats by  
installing and using ABBYY FineReader for ScanSnap (4.1 or later is recommended).  
z Word  
z Excel  
z PowerPoint  
Using with Rack2-Filer  
PDF files can be saved in Rack2-Filer by installing Rack2-Filer (V5.0 or later recommended).  
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3.1 Function List  
Using with Evernote  
When Evernote for Windows 3.5 or later is installed in Windows XP or later, you can use it to  
save files to Evernote. PDF files can be converted to searchable PDF before being saved to  
Evernote.  
To save a file to Evernote, you need to sign in on the sign in dialog box of Evernote for  
Windows in advance.  
For details about Evernote, refer to the Evernote Web site.  
Using with SugarSync  
When SugarSync Manager for Windows 1.9.28 or later is installed in Windows XP or later,  
you can use it to save files to the folder specified for SugarSync.  
Using with SharePoint  
PDF files can be saved on a SharePoint site by using either of the following functions.  
z Microsoft Office SharePoint Server linkage function  
z Scan to Microsoft SharePoint  
Microsoft Office SharePoint Server linkage function  
When you access SharePoint by using the Microsoft Office SharePoint Server linkage  
function, a SharePoint site is shown on the Main Window (Folder List Pane), on which  
you can share files from the site. Files saved on the site can also be searched, printed,  
etc.  
This function is available for the following combinations.  
Compatible SharePoint  
Operating System  
SharePoint Server 2010 (*) or SharePoint Server 2007  
Windows 7, Windows Vista, or Windows XP  
.NET Framework 3.0  
Required Application  
®
®
* : To search for a file on a site in Microsoft SharePoint Server 2010, you need to perform  
additional settings with Search Service. Contact the site administrator before use. For details,  
refer to ScanSnap Organizer Help.  
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3.1 Function List  
z Multiple users cannot simultaneously access a site while using ScanSnap  
Organizer on a single computer.  
z Microsoft Office SharePoint Server linkage function cannot be used while an  
application which uses port 80, such as Web server, is running.  
z Connection via a proxy server is not supported.  
z Make sure that the site time zone and the time zone of the computer running  
ScanSnap Organizer are the same.  
z For PDF files on the site, if [Keyword] or [Text and Properties] are targeted for a  
search, Adobe PDF IFilter must be installed in the SharePoint Server.  
For a 32-bit operating system, Adobe PDF IFilter can be used by installing Adobe  
Acrobat 8.1 or later, or Adobe Reader 8.1 or later. For a 32-bit operating system  
with Adobe Reader X, Adobe PDF IFilter can be used by installing Adobe Reader  
X 10.1 or later. For an Adobe Reader X version earlier than 10.1, [Keyword] or  
[Text and Properties] cannot be targeted for a search because Adobe PDF IFilter  
is not installed at the same time.  
For a 64-bit operating system, download and install Adobe PDF IFilter 9 for 64-bit  
platforms from the Adobe download Web site. Note that Adobe PDF IFilter v6.0 or  
earlier is not supported.  
Notes when using SharePoint (Operations that cannot be performed)  
For files, folders, and libraries on the SharePoint site, the following operations are not  
available.  
z The following file/folder/library operations  
- Create shortcut to folder  
- Rename  
z for a folder in which sub-folders or files exist  
z for a file name longer than 128 bytes  
You cannot specify a folder or file name which starts or end with a period (.).  
The following characters cannot be used for file names.  
~ " # % & * : < > ? / \ { | } and a sequence of periods  
- Copy  
z Copy folders  
z Copy files on the SharePoint site  
z Copy files with a name that exceeds 128 characters, from a folder in a local  
drive to the SharePoint site  
z Copy files with a name that exceeds 110 bytes, from a site to a local folder  
- Delete folders in which sub-folders or files exist  
- Move  
- Undo  
- Open (files with a name that exceeds 110 bytes)  
- View in thumbnail (files with a name that exceeds 110 bytes)  
- Actions (files with a name that exceeds 110 bytes)  
In the following cases, even if the [Append a folder path to the file name before  
moving/copying] check box in [Popular] on the [Options] dialog box is selected, a  
folder path will not be appended to the file when it is copied or moved.  
z Copy a file from a local folder to the site  
z Copy a file from the site to a local folder  
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3.1 Function List  
z Edit file  
z Files on the site cannot be edited directly from ScanSnap Organizer.  
z For files on the site, if [Open] or [ScanSnap Organizer Viewer] on the Application  
Menu is run, the specified file is copied to the local computer temporary folder as a  
read-only file. The file is opened with the application associated with the file exten-  
sion, or with ScanSnap Organizer Viewer.  
z Import/export file  
z Convert into searchable PDF  
z Set or edit keyword  
z Distribute file  
z Merge pages  
Scan to Microsoft SharePoint  
You can save files to SharePoint and Office Live by using Scan to Microsoft SharePoint  
to access SharePoint, and displaying the Scan to Microsoft SharePoint dialog box on  
the Main Window.  
z When using Scan to Microsoft SharePoint for linkage, you can only save files on  
the site. Other operations cannot be performed.  
z Support for Office Live varies according to country. For more details, refer to the  
Microsoft Office Live Web site.  
This function is available for the following combinations.  
Compatible SharePoint  
SharePoint Server 2010 (*)  
SharePoint Server 2007 (*)  
SharePoint Portal Server 2003  
SharePoint Foundation 2010  
SharePoint Services 2.0/3.0  
Office Live  
* : Although Scan to Microsoft SharePoint is available, use of Microsoft Office SharePoint Server  
linkage function is recommended because files saved on a SharePoint site can also be  
searched or printed.  
For details about Scan to Microsoft SharePoint, refer to the Scan to Microsoft  
SharePoint User's Guide. For details about Office Live, refer to the Microsoft Office Live  
Web site.  
Online Updates  
Organizer program updates are available online on a necessity basis for better usability and  
functionality. When a update request is received, Organizer checks to see if program updates  
are provided online, and automatically downloads the latest version.  
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Appendix A  
Starting Up ScanSnap Organizer Help  
This appendix explains how to start up ScanSnap Organizer Help.  
ScanSnap Organizer Help can be started up in the following ways.  
Starting Up from the Main Window or the Viewer Window  
To start up ScanSnap Organizer Help while using ScanSnap Organizer, press the [F1] key on  
the keyboard, or click the help button (  
) on the top right of the Window.  
Main Window  
Viewer Window  
Starting Up from the [Help] Button on the Dialog Box  
ScanSnap Organizer Help can also be started up by clicking the [Help] button on the dialog  
box which is displayed while ScanSnap Organizer is used. In this case, topics relevant to the  
displayed dialog box will appear. Those topics can also be displayed by pressing the [F1] but-  
ton on the keyboard.  
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Appendix B  
Installing and Uninstalling Organizer  
This appendix describes how to install and uninstall ScanSnap Organizer.  
Installing  
Install Organizer from the Setup DVD-ROM provided with the ScanSnap.  
Select the [ScanSnap Organizer] check box on the [Select Features] screen.  
For details, refer to the Operator's Guide of your ScanSnap.  
Uninstalling  
Uninstall Organizer on [Programs and Features] of [Control Panel].  
For details, refer to "Uninstalling the Software" in the Operator's Guide of your ScanSnap.  
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Index  
A
I
Actions/Keywords List Pane ..................... 18  
importing/exporting files ............................36  
K
B
L
C
changing the window display .................... 39  
converting into searchable PDF files ........ 36  
M
Microsoft Office SharePoint Server linkage  
D
E
O
exiting ScanSnap Organizer ..................... 15  
F
File List Pane style (display format) .......... 19  
file/folder/cabinet management ................. 35  
P
[Page Forward/Backward] buttons ............21  
Q
Quick Access Toolbar .........................18, 27  
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Index  
R
W
Windows Desktop Search .........................38  
S
Scan to Microsoft SharePoint ................... 42  
starting up ScanSnap Organizer ............... 14  
T
U
using with  
ABBYY FineReader for ScanSnap ..... 39  
V
Viewer Window view mode  
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ScanSnap Organizer  
User’s Guide  
P2WW-2621-04ENZ0  
Issue date January 2012  
Issued by PFU LIMITED  
z The contents of this manual are subject to change without notice.  
z PFU LIMITED assumes no liability for incidental or consequential damages arising  
from the use of this Product, and any claims by a third party.  
z Copying of the contents of this manual, in whole or in part, as well as the scanner  
applications is prohibited under the copyright law.  
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