Cisco Systems Conference Phone CP7910GRF User Manual
User Guide  
Cisco Unified IP Phone User Guide for Cisco CallManager Express 3.2  
and Later  
1
2
Cisco Unified IP Phone 7902G for Cisco CallManager Express 3.2 and Later  
Cisco Unified IP Phone 7905G and Cisco Unified IP Phone 7912 for Cisco CallManager Express  
3.2 and Later  
3
4
5
Cisco Unified IP Phone 7910G for Cisco CallManager Express 3.2 and Later  
Cisco Unified IP Phone 7914 Expansion Module for Cisco CallManager Express 3.2 and Later  
Cisco Unified IP Phone 7935 Conference Station and Cisco Unified IP Phone 7936 Conference  
Station for Cisco CallManager Express Services 3.2 and Later  
7
8
Cisco Unified IP Phone 7960G and Cisco Unified IP Phone 7940G for Cisco CallManager  
Express 3.2 and Later  
Cisco CallManager Express Functionality, by Cisco Unified IP Phone Model Num ber  
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Feature  
Function  
Volume button  
Increases or decreases handset volume. Also controls the on-hook ring volume.  
4
Hold button  
Menu button  
Places an active call on hold. Resumes a held call.  
Not in use.  
5
6
Keypad  
Functions like a traditional telephone keypad.  
7
8
Handset with indicator light  
Functions like a traditional handset. The light strip at the top of the handset blinks when  
the phone rings and remains lit to announce a new voice-mail message. (Functionality  
will vary depending on your message system.)  
Operating Your Cisco Unified IP Phone  
Place a Call  
Use one of the following methods to place a call:  
•
•
Lift the handset and dial a number.  
Lift the handset and press the Redial button.  
Answ er a Call  
•
Lift the handset.  
End a Call  
•
Hang up the handset.  
Redial a Num ber  
To redial the most recently dialed number:  
1. Lift the handset.  
2. Press the Redial button.  
Hold a Call  
To place a call on hold:  
•
Press the Hold button.  
To retrieve a held call:  
Press the Hold button.  
•
3
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Manage Call Waiting  
If you are on a call when a second call comes in, you will hear a call-waiting tone or see a flashing indicator light on the handset  
rest, depending on the configuration of your phone.  
To answer the new call:  
•
Press the Hold button. The original call is placed on hold.  
To return to the original call:  
Press the Hold button again.  
•
You may continue to use the Hold button to switch between the calls.  
Retrieve Voice-Mail Messages  
Press the Messages button and follow the voice instructions.  
Note  
The light strip at the top of the handset blinks when the phone rings and remains lit to announce arrival of a new  
voice-mail message. (Functionality will vary depending on your message system.)  
Setting and Adjusting Your Cisco Unified IP Phone  
Adjust the Volum e for the Current Call  
•
Press the Up or Down Volume button while the handset is in use.  
Adjust the Ring Volum e  
•
Press the Up or Down Volume button while the handset is in its cradle.  
Using Cisco CallManager Express 3.2 and Later Features  
Transfer a Call  
Transfer a selected call to another number in one of two ways:  
•
Blind transfer—Immediately redirects the call without allowing you to speak to the transfer recipient (the person to whom  
you are transferring the call).  
•
Consult transfer—Redirects the call after first allowing you to speak to the transfer recipient.  
To transfer a call, perform the following steps:  
1. During a call, press the Transfer button. The call is placed on hold.  
2. Dial the number to which you want to transfer the call.  
3. To make a blind transfer:  
–
Hang up the handset or press the Transfer button when you hear the line ringing.  
To make a consult transfer:  
–
–
Wait for the call to be answered. Speak to the transfer recipient. Then press the Transfer button or hang up the handset.  
To cancel your consult call transfer attempt and reconnect to the original caller, press the Hold button.  
4
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Forw ard All Calls  
To forward all of your incoming calls to another number, perform the following steps:  
1. Lift the handset and press **1.  
You will hear a short confirmation tone.  
2. Dial the phone number to which you want to forward your calls. Dial the number exactly as you would if you were placing  
a call to that number. Remember to include locally required prefix numbers.  
3. Hang up the handset.  
To cancel call forwarding, perform the following steps:  
1. Lift the handset and press **2.  
A short confirmation tone means that call forwarding is no longer in effect.  
2. Hang up the handset.  
Place a Conference Call  
To initiate a three-party conference call, perform the following steps:  
1. During a call, press the Conference button to open a new line and put the first party on hold.  
2. Place a call to another number.  
3. When the call connects, press the Conference button again to add the new party to the existing call with the first party.  
To establish a conference call between second- and third-party calls to a Cisco Unified IP phone, one active and the other on  
hold:  
•
Press the Conference button on the Cisco Unified IP phone.  
End a Conference Call  
•
To end the conference call, hang up the handset.  
Note  
Once the conference call initiator disconnects, the conference call is terminated.  
Alternate Methods to End a Conference Call  
Call initiators may use one of the following methods (Functionality will vary according to your system configuration.):  
•
To end the conference but remain connected to the most recent call, press the Conference button. The older call is placed  
on hold.  
•
To disconnect from the conference, hang up the handset. The other parties will remain on the conference call.  
Use Audio Paging  
Audio paging provides a one-way voice path to the phones that have been designated to receive paging. It does not have a  
press-to-answer option.  
To use the paging function for paging a group, perform the following steps:  
1. Select an available phone line by lifting the handset. Listen for the dial tone.  
2. Dial the designated paging group number.  
Each idle IP phone that has been configured with the paging number answers automatically using its speakerphone mode,  
and the phone displays the caller ID.  
3. When you finish speaking your message and hang up, the phones are returned to their idle states.  
5
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2 Cisco Unified IP Phone 7905G and Cisco Unified IP Phone 7912 for  
Cisco CallManager Express 3.2 and Later  
Button Legend  
2
1
9
8
3
4
6
5
7
Feature  
Function  
Cisco Unified IP phone model  
type  
Shows the Cisco Unified IP phone model number.  
1
LCD screen  
Displays information such as line/call status, phone number, and soft key tabs.  
Engage the functions displayed on the corresponding LCD tabs.  
2
3
4
Soft keys  
Navigation button  
Scrolls through text and selects features that are displayed on the LCD screen. Provides  
shortcut access to the Speed Dial menu when the phone is idle.  
Menu button  
Hold button  
Provides access to phone services.  
5
6
Places an active call on hold. Resumes a held call.  
Keypad  
Functions like a traditional telephone keypad.  
7
6
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Feature  
Function  
Volume button  
Increases or decreases handset volume and on-hook ring volume.  
8
Handset with indicator light  
Functions like a traditional handset.  
9
Soft Key Legend  
Your Cisco Unified IP phone is equipped with soft keys that point to feature options displayed along the bottom of the LCD  
screen. Soft keys change according to the state of the phone. Use the soft keys to engage any of the functions displayed on the  
corresponding LCD tabs.  
The following is a comprehensive list of soft keys offered on the Cisco Unified IP Phone 7905G and the Cisco Unified IP Phone  
7912G. Functionality will vary according to your system configuration.  
Soft Key  
Description  
<< or >>  
Navigates to edit characters. Use the backspace soft key to erase digits that were entered  
incorrectly.  
Acct  
Consult your administrator on the use of this soft key.  
Notifies callers that the called line is free.  
Cancels the last selection.  
Callback  
Cancel  
CFwdALL  
Clear  
Forwards all calls.  
Clears directory history.  
Confrn  
Delete  
Dial  
Connects callers to a conference call.  
Deletes selected number.  
Dials the displayed number.  
Directories  
DND  
Provides access to phone directories.  
Activates the Do-Not-Disturb feature.  
Decreases the LCD screen contrast.  
Selects a number and activates the cursor for editing.  
Ends the current call.  
Down  
EditDial  
EndCall  
Exit  
Exits from the current selection or screen.  
Flash  
Provides hookflash functionality for three-way calling and call-waiting services  
provided by the PSTN or Centrex service.  
GPickUp  
Login  
Selectively picks up calls coming into a phone number that is a member of a pickup  
group.  
Provides PIN-controlled access to restricted phone features. Contact your local  
administrator for additional instructions.  
Message  
Monitor  
Monoff  
Dials the local voice-mail system.  
Enables the user to switch from the handset to the speaker to listen to a call hands-free.  
Enables the user to switch from the speaker to the handset and continue talking on the  
call.  
7
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Soft Key  
Description  
more  
Scrolls through additional soft key options (for example, use the more soft key to locate  
the DND soft key).  
Mute  
NewCall  
Ok  
Toggles muting on and off.  
Opens a new line on the speakerphone to place a call.  
Confirms the selection.  
Park  
Forwards calls to a location from which the call can be retrieved by anyone in the  
system.  
PickUp  
Play  
Selectively picks up calls coming into another extension.  
Plays the ring sound sample.  
Redial  
Restore  
Resume  
Save  
Redials the last number dialed.  
Consult your administrator on the use of this soft key.  
Returns to an active call.  
Saves the last change.  
Search  
Select  
Initiates a search in the local directory.  
Selects the highlighted option.  
Settings  
Provides access to phone settings such as display contrast, ring volume, and  
ring type.  
Trnsfer  
Up  
Transfers selected calls to an alternate number.  
Increases the LCD screen contrast.  
Operating Your Cisco Unified IP Phone  
Place a Call  
Use one of the following methods to place a call:  
•
•
•
•
Lift the handset and dial a number on the keypad.  
Press the NewCall soft key and dial a number on the keypad.  
Press the Redial soft key.  
Dial the number with the phone on hook. Then press the Dial soft key or lift the handset.  
Note  
Use the backspace (<<) soft key to erase digits that were entered incorrectly.  
Answ er a Call  
•
Lift the handset.  
End a Call  
Use one of the following methods to end a call:  
•
•
Hang up the handset.  
Press the EndCall soft key.  
Redial a Num ber  
To redial the most recently dialed number, perform the following steps:  
1. Lift the handset.  
8
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2. Press the Redial soft key.  
Hold a Call  
To place a call on hold:  
•
Press the Hold button.  
To retrieve a held call:  
•
Press the Hold button again.  
Note  
Because the hold feature can generate music or a beeping tone, avoid using hold when dialed into a remote conference  
system. Simple three-party conferences that are created locally on your phone can safely be placed on hold without  
introducing music or beeps into the conference.  
Mute a Call  
To mute an active call so that the other parties cannot hear you speak:  
•
Press the Mute soft key. The Mute soft key automatically lights, indicating that the other party cannot hear you.  
To disengage mute and rejoin the call:  
•
Press the Mute soft key again, or lift the handset if you are using mute along with the monitor function.  
Note  
The mute feature does not generate music or a beeping tone.  
Manage Call Waiting  
If you are on a call when a second call comes in, you will hear a call-waiting tone or see a flashing indicator light on the handset  
rest, depending on the configuration of your phone.  
To answer the new call:  
•
Press the Hold button. The original call is placed on hold.  
To return to the original call:  
Press the Hold button again.  
•
You may continue to use the Hold button to switch between the calls.  
Retrieve Voice-Mail Messages  
•
Press the Message soft key, and follow the voice instructions.  
Alternate Method to Retrieve Voice-Mail Messages  
To retrieve voice-mail messages, perform the following steps:  
1. Select an available Cisco Unified IP phone line by lifting the handset. Listen for the dial tone.  
2. Press the Menu button.  
3. Press 1 on the keypad, or use the Navigation button to locate Messages in the list of options.  
4. Press the Select soft key.  
5. Follow the voice instructions, or press the Exit soft key to return to the previous directory menu.  
Note  
The light strip at the top of the handset blinks when the phone rings and remains lit to announce arrival of a new  
voice-mail message. (Functionality will vary depending on your message system.)  
9
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Setting and Adjusting Your Cisco Unified IP Phone  
Adjust the Volum e for the Current Call  
•
Press the Up or Down Volume button while the handset is in use.  
Adjust the Ring Volum e  
•
Press the Up or Down Volume button while the handset is in its cradle.  
Select the Ring Type  
To change the ring type, perform the following steps:  
1. Press the Menu button.  
2. Press 3 on the keypad, or use the Navigation button to locate Settings and then press the Select soft key.  
3. Use the Navigation button to scroll through the options. Use the Select soft key to select ring type.  
–
–
Use the Navigation button to scroll through the ring types.  
Use the Play soft key to play the ring sound sample.  
4. When you find the ring you want, press the Select soft key.  
5. Press the Ok soft key save your ring selection, or press the Cancel soft key to exit to the previous menu without changing  
the setting.  
6. Press the Exit soft key to return to the previous directory menu.  
Adjust the Display Contrast  
To adjust the display contrast, perform the following steps:  
1. Press the Menu button.  
2. Press 3 on the keypad, or use the Navigation button to locate Settings and then press the Select soft key.  
3. Use the Navigation button to scroll through the available settings. Locate Contrast and press the Select soft key.  
4. Press the Up or Down soft key to increase or decrease the screen contrast.  
5. Press the Ok soft key to select your contrast setting.  
6. Press the Save soft key to save the setting, or press Cancel to exit to the previous menu without changing the setting.  
7. Press the Exit soft key to return to the main directory menu.  
Using Cisco CallManager Express 3.2 and Later Features  
Divert Incom ing Calls  
To forward any incoming call to the call-forward destination set on the Cisco Unified IP phone:  
•
Press the DND soft key.  
Note  
If the call-forward destination is not set, pressing the DND soft key will disable the ringer.  
10  
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Park a Call  
Call park allows a phone user to place a call on hold at a designated parking spot from which the call can be retrieved by anyone  
on the system. To park a call:  
•
Press the Park soft key  
The Cisco Unified CallManager Express system will automatically select an available call part slot and display the number  
on the Cisco Unified IP phone screen.  
To park a call to a specific call part slot:  
Press the transfer button followed by the call part slot number provided by your local administrator.  
To retrieve a parked call, use one of the following methods:  
•
•
•
If your phone receives a call park notification, press the PickUp soft key followed by the asterisk (*).  
Press the PickUp soft key followed by the call part slot number.  
Note  
Contact your local administrator for your call part slot number.  
Call-Blocking (Toll Bar) Override  
Call blocking prevents unauthorized use of phones. It is implemented by matching a pattern of specified digits during a specified  
time of day and day of week or date. The call-blocking override feature allows individual phone users to override the call  
blocking that has been defined.  
To place calls when call-blocking is enabled, perform the following steps:  
1. Press the Login soft key on the Cisco Unified IP phone.  
2. Enter the PIN that is associated with the phone.  
Note  
Contact your local system administrator for your personal identification number (PIN).  
Transfer a Call  
Transfer a selected call to another number in one of two ways:  
•
Blind transfer—Immediately redirects the call without allowing you to speak to the transfer recipient (the person to whom  
you are transferring the call).  
•
Consult transfer—Redirects the call after first allowing you to speak to the transfer recipient.  
To transfer a call, perform the following steps:  
1. During a call, press the Trnsfer soft key. The call is placed on hold.  
2. Dial the number to which you want to transfer the call.  
3. To make a blind transfer:  
–
Hang up the handset once you hear the line ringing.  
To make a consult transfer:  
Wait for the call to be answered. Speak to the transfer recipient. Then press the Trnsfer button or hang up the handset.  
To cancel your consult call-transfer attempt:  
Press the EndCall soft key.  
To reconnect to the original caller:  
Press the Hold button.  
–
–
–
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Forw ard All Calls  
To forward all incoming calls to another number, perform the following steps:  
1. Press the CFwdALL soft key. You will hear a confirmation beep.  
2. Dial the number to which you want to forward all your calls. Dial the number exactly as you would if you were placing a  
call to that number. Remember to include locally required prefix numbers.  
3. Press the pound key (#).  
The phone display will be updated to show that calls are to be forwarded.  
Note  
To forward calls to voice mail, manually enter the voice-mail number, or use the soft key and button sequence of the  
CFwdALL soft key plus the Messages button, followed by the EndCall soft key.  
To cancel call forwarding, use one of the following methods:  
•
•
Hang up the handset.  
Press the CFwdALL soft key.  
Pick Up Calls  
To pick up a call that is on hold or is ringing at another extension, perform the following steps:  
1. Press the PickUp soft key.  
2. Dial the extension number of the Cisco Unified IP phone that you want to pick up.  
Control of the call will be transferred to your phone.  
To selectively pick up a call coming into a number that belongs to a pickup group, use one of the following methods:  
•
•
•
Press the GPickUp soft key. If there is only one pickup group defined in the entire Cisco Unified CallManager Express  
system, control of the call will be transferred to your phone.  
If the ringing telephone and your phone are in the same pickup group, press the asterisk (*) to transfer control of the call  
to your phone.  
If the ringing telephone and your phone are in different pickup groups, dial the pickup group number where the phone is  
ringing to transfer control of the call to your phone.  
Place a Conference Call  
To initiate a three-party conference call, perform the following steps:  
1. During a call, press the Confrn soft key to open a new line and put the first party on hold.  
2. Place a call to another number.  
3. When the call connects, press the Confrn soft key again to add the new party to the existing call with the first party.  
To establish a conference call between second- and third-party calls to a Cisco Unified IP phone, one active and the other on  
hold:  
•
Press the Confrn soft key on the Cisco Unified IP phone.  
End a Conference Call  
•
To end the conference call, hang up the handset, or press the EndCall soft key.  
Note  
Once the conference call initiator disconnects, the conference call is terminated.  
12  
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Alternate Methods to End a Conference Call  
Call initiators may use one of the following methods (Functionality will vary according to your system configuration.):  
•
To end the conference but remain connected to the most recent call, press the Confrn soft key. The older call is placed on  
hold.  
•
To disconnect from the conference, hang up the handset. The other parties will remain on the conference call.  
Program Personal Speed-Dial Buttons  
Once an administrator has defined one or more speed-dial instances for a Cisco Unified IP phone, you can reprogram numbers  
that are not locked or program numbers into an instance that has an empty dial string by following these steps:  
1. Select an available phone line by lifting the handset, by pressing the NewCall soft key, or by pressing a line button. Listen  
for the dial tone.  
2. Press the pound key (#).  
3. Press the Menu button, press 4 on the keypad for Speed Dial, and use the Navigation button to select the speed-dial button  
that you want to program. A short beep confirms that you are starting to program this button.  
4. Enter the speed-dial number. The digits will appear on the phone display when you are entering speed-dial numbers on a  
Cisco Unified IP Phone 7905G. Use the backspace (<<) soft key to erase digits that were entered incorrectly.  
To remove a speed-dial number without replacing it with a new one, press the pound key (#).  
5. Hang up the handset, or press a new speed-dial button and repeat the process.  
Place a Call from Your Local Directory  
To search your directory by name or phone number, perform the following steps:  
1. Press the Menu button.  
2. Press 2 on the keypad for Directories, or use the Navigation button to scroll through the menu. Press the Select soft key to  
make your selection.  
3. Press 5 on the keypad for Directory Services, or use the Navigation button to scroll through the menu. Press the Select soft  
key to make your selection.  
4. Press 1 on the keypad for Local Directory or use the Navigation button to scroll through the menu. Press the Select soft key  
to make your selection.  
5. Press the Up or Down scroll button to select a field. Use the keypad to enter the search data, namely, the first name, last  
name, or number to be searched.  
6. Press the Search soft key. The search results will be displayed.  
7. Use the Up or Down scroll button to select an entry.  
8. Press the Dial soft key to dial the number.  
9. To exit the directory, press the Exit button.  
Place a Call from Your System Speed-Dial Directory  
To search your directory by name or phone number, perform the following steps:  
1. Press the Menu button.  
2. Press 2 on the keypad for Directories, or use the Navigation button to scroll through the menu. Press the Select soft key to  
make your selection.  
3. Press 5 on the keypad for Directory services, or use the Navigation button to scroll through the menu. Press the Select soft  
key to make your selection.  
4. Use the Navigation button to scroll through the menu. Press the Select soft key to make your selection, or  
–
–
Press 2 on the keypad for local speed-dial.  
Press 3 on the keypad for personal speed-dial. (Consult your administrator on the use of this soft key.)  
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5. Press the Up or Down scroll button to select a field. Use the keypad to enter the search data, namely, the first name, last  
name, or number to be searched.  
6. Press the Search soft key. The search results will be displayed.  
7. Use the Up or Down scroll button to select an entry.  
8. Press the Dial soft key to dial the number.  
9. To exit the directory, press the Exit button.  
View Call History  
To access Cisco Unified CallManager Express phone services, including missed, received, or placed calls, perform the following  
steps:  
1. Press the Menu button.  
2. Press 2 on the keypad, or use the Navigation button to locate Directory, and press the Select soft key.  
3. Use the Navigation button to scroll through the menu. Press the Select soft key to make your selection, or  
–
–
–
Press 1 on the keypad for Missed Calls.  
Press 2 on the keypad for Received Calls.  
Press 3 on the keypad for Placed Calls.  
4. Use the Navigation button to scroll through the call list.  
5. Use the Select soft key to select a phone number.  
6. Press the Dial soft key to place a call, or press the Exit soft key to return to the previous directory menu.  
Place a Call from Call History  
To place a call to a number in the call history list, perform the following steps:  
1. Use the Navigation button to scroll through the call history list.  
2. Use the Select soft key to select a phone number. The digits will appear on the phone display.  
3. To dial the number as it appears on the phone display:  
–
Press the Dial soft key.  
To edit the number on the phone display before dialing, use one of the following options:  
–
–
–
Press the EditDial soft key to place the cursor at the beginning of the number on the phone display.  
Use the keypad to edit the digits as needed. Use the backspace (<<) soft key to erase digits that were entered incorrectly.  
Press the Dial soft key to place the call.  
Clear Call History  
To clear all the numbers listed in the call history, perform the following steps:  
1. Press the Menu button.  
2. Press 2 on the keypad, or use the Navigation button to locate the Directory, and then press the Select soft key.  
3. Press the Clear soft key.  
Note  
Selective clearing of call history lists is not supported.  
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Use Audio Paging  
Audio paging provides a one-way voice path to the phones that have been designated to receive paging. It does not have a  
press-to-answer option.  
To use the paging function for paging a group, perform the following steps:  
1. Select an available phone line by lifting the handset, by pressing the NewCall soft key, or by pressing a button. Listen for  
the dial tone.  
2. Dial the designated paging group number.  
Each idle IP phone that has been configured with the paging number automatically answers in speakerphone mode, and the  
phone displays the caller ID.  
3. When you finish speaking your message and hang up, the phones are returned to their idle states.  
Activate Do Not Disturb (DND)  
For visual call alerting and information without audible ringing, use DND. Calls receive normal call-forward-busy and  
no-answer treatment.  
To activate the Do-Not-Disturb feature, perform the following steps:  
1. Press the more soft key to locate the DND soft key.  
2. Press the DND soft key. A display text message will indicate that the phone is in Do-Not-Disturb mode.  
Note  
Pressing the DND soft key immediately forwards the call to the call-forward destination set on the phone. If the  
call-forward destination is not set, pressing the DND soft key will disable the ringer.  
To deactivate the Do-Not-Disturb feature, repeat Steps 1 and 2.  
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3 Cisco Unified IP Phone 7910G for Cisco CallManager Express 3.2 and  
Later  
Button Legend  
Feature  
Function  
Cisco Unified IP phone model  
type  
Shows the Cisco Unified IP phone model number.  
1
Footstand adjustment  
Msgs button  
Allows you to adjust the angle of the phone base.  
Allows you to access voice-mail messages.  
Allows you to initiate a conference call.  
Redirects all calls to another number.  
Automatically redials the last number dialed.  
Toggles the speaker on and off.  
2
3
4
5
6
7
8
9
Conf button  
Forward button  
Redial button  
Speaker button  
Mute button  
Toggles the muting on and off.  
Volume button  
Increases or decreases the handset, speaker, or ring volume and adjusts the LCD  
contrast.  
Speed buttons  
Keypad  
Allows you to call a number quickly.  
10  
11  
12  
13  
14  
15  
16  
17  
Functions like a traditional telephone keypad.  
Functions like a traditional handset.  
Handset with indicator light  
LCD screen  
Displays information such as line/call status, phone number, and soft key tabs.  
Opens a new line.  
Line button  
Hold button  
Places an active call on hold. Resumes a held call.  
Transfers the current call to a different number.  
Adjusts handset, speaker, and ring volume, ring type, and contrast on the LCD screen.  
Transfer button  
Settings button  
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Settings  
To adjust your Cisco Unified IP phone settings menu displayed on the LCD screen, use one of the following methods:  
•
•
Press the Settings button to access the menu.  
Press the Volume button to navigate through the list.  
The following is a comprehensive list of settings and associated keypad numbers. Functionality will vary according to your  
system configuration.  
Setting Number Setting  
Handset volume  
Speaker volume  
Ring volume  
Model info  
1
2
3
4
5
6
7
8
LCD contrast  
Network configuration  
Ring type  
Timers  
Operating Your Cisco Unified IP Phone  
Place a Call  
Use one of the following methods to place a call:  
•
•
•
Lift the handset and dial a number.  
Press the Line button and dial a number.  
Press the Speaker button and dial a number. The Mute button automatically lights, indicating that the called party cannot  
hear you.  
Note  
The Cisco Unified IP Phone 7910G does not support two-way speakerphone operation. The Speaker button provides a  
hands-free listen-only mode that allows you to hear a phone conversation or messages, but does not permit you to be  
heard. To speak to the other party, you must use the handset. If you are using the handset, the Mute button can be  
toggled on and off to mute and activate the handset microphone.  
•
Press a Speed button.  
Answ er a Call  
•
Lift the handset.  
End a Call  
Use one of the following methods to end a call:  
•
•
•
Hang up the handset.  
Press the Speaker button (if using the speaker).  
Press the Line button.  
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Redial a Num ber  
To redial the most recently dialed number:  
•
•
Lift the handset and press the Redial button.  
Press the Redial button to dial using the speakerphone. When the party answers, you must lift the handset to talk.  
Hold a Call  
To place a call on hold:  
•
Press the Hold button.  
To retrieve a held call:  
•
Press the Hold button again.  
Note  
Because the hold feature can generate music or a beeping tone, avoid using hold when dialed into a remote conference  
system. Simple three-party conferences that are created locally on your phone can safely be placed on hold without  
introducing music or beeps into the conference.  
Mute a Call  
To mute an active call so that the other parties cannot hear you speak:  
•
Press the Mute button. The Mute button automatically lights, indicating that the other party cannot hear you.  
To disengage mute and rejoin the call:  
•
Press the Mute button again. If you are using mute along with speakerphone, lift the handset to speak to the other party.  
Note  
The mute feature does not generate music or a beeping tone.  
Manage Call Waiting  
To select among calls waiting on the same line, use the Hold button.  
Retrieve Voice-Mail Messages  
To access voice messages:  
•
Press the Msgs button and follow the voice instructions.  
When you have one or more new messages, the message-waiting indicator (MWI) light on your handset is lit if you have MWI  
configured.  
Setting and Adjusting Your Cisco Unified IP Phone  
Adjust the Volum e for the Current Call  
Press the Up or Down Volume button to adjust the volume for the speaker or handset.  
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Adjust the Call Volum e  
To adjust the handset volume for all calls, perform the following steps:  
1. Press the Settings button.  
2. Press 1 on the keypad.  
3. Press the Up or Down Volume button to adjust the volume to the desired level.  
4. Press the pound key (#) on the keypad to save the change.  
5. Press Settings to return to the main display.  
Adjust the Speaker Volum e  
To adjust the speaker volume for all calls, perform the following steps:  
1. Press the Settings button.  
2. Press 2 on the keypad.  
3. Press the Up or Down Volume button to adjust the volume to the desired level.  
4. Press the pound key (#) on the keypad to save the change.  
5. Press Settings to return to the main display.  
Adjust the Ring Volum e  
To adjust the ring volume for all calls, perform the following steps:  
1. Press the Settings button.  
2. Press 3 on the keypad.  
3. Press the Up or Down Volume button to adjust the volume to the desired level.  
4. Press the pound key (#) on the keypad to save the change.  
5. Press Settings to return to the main display.  
Select the Ring Type  
To adjust the ring type, perform the following steps:  
1. Press the Settings button.  
2. Press 7 on the keypad.  
3. Press the Up or Down Volume button to scroll through the list of available ring types.  
4. Press the pound key (#) on the keypad to save your selection.  
5. Press Settings to return to the main display.  
Adjust the Display Contrast  
To adjust the display contrast, perform the following steps:  
1. Press the Settings button.  
2. Press 5 on the keypad.  
3. Press the Up or Down Volume button to set the desired contrast of the display.  
4. Press the pound key (#) on the keypad to save your selection.  
5. Press Settings to exit the main display.  
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Using Cisco CallManager Express 3.2 and Later Features  
Transfer a Call  
There are two ways to transfer a selected call to another number:  
•
Blind transfer—Immediately redirects the call without allowing you to speak to the transfer recipient (the person to whom  
you are transferring the call).  
•
Consult transfer—Redirects the call after first allowing you to speak to the transfer recipient.  
To transfer a call, perform the following steps:  
1. During a call, press the Transfer button. The call is placed on hold.  
2. Place a call to another person by dialing the number. After the party answers, hang up the handset.  
To make a blind transfer:  
–
Hang up the handset, or press the Transfer button once you hear the line ringing.  
To return to the original call:  
Press the Hold button to return to the original call.  
–
Forw ard All Calls  
To forward all incoming calls to another number, perform the following steps:  
1. Press the Forward button. You will hear a confirmation beep.  
2. Dial the number to which you want to forward all your calls. Dial the number exactly as you would if you were placing a  
call to that number.  
3. Press the Speaker button and hang up the handset. The phone display will be updated to show that the call is being  
forwarded.  
To cancel call forwarding, use one of the following methods:  
•
•
Hang up the handset.  
Press the Forward button.  
Note  
To forward calls to voice mail, manually enter the voice-mail number, or use the command sequence Forward plus Msgs.  
The Forward plus Speed1 or Speed2 will forward calls to a speed-dial number.  
Place a Conference Call  
To initiate a three-party conference call, perform the following steps:  
1. During a call, press the Conf button to open a new line, and place a call to another number. This places the first party on  
hold.  
2. When the call connects, press the Conf button again to add the new party to the existing call with the original caller.  
To cancel your attempt to add a third party to your original call, perform the following steps:  
1. Press the Line button.  
2. Press the Hold button to reconnect to the original call.  
To establish a conference call between second- and third-party calls to a Cisco Unified IP phone, one active and the other on  
hold:  
•
Press the Confr button on the Cisco Unified IP phone.  
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End a Conference Call  
•
To end the conference, call hang up the handset.  
Note  
Once the conference call initiator disconnects, the conference call is terminated.  
Alternate Methods to End a Conference Call  
Call initiators may use one of the following methods (Functionality will vary according to your system configuration.):  
•
•
To disconnect from the conference, hand up the handset.  
To end the conference but remain connected to the most recent call, press the Confr button. The older call is placed on hold.  
Program Speed-Dial Buttons  
To program speed-dial buttons, perform the following steps:  
1. Select an available IP phone line. Listen for the dial tone.  
2. Press the pound key (#).  
3. Press the speed-dial button that you want to program. A short beep confirms that you are starting programming for this  
button.  
4. Enter the speed-dial number. The digits will appear on the phone display.  
5. Press the pound key (#) and hang up the handset, or press the speed-dial button you are programming a second time to  
indicate that you have finished entering the speed-dial digits and to store the new speed-dial number.  
6. Hang up the handset, or press a new speed-dial button and repeat the process.  
Place a Call from Your Speed-Dial Button  
To place a call from your speed-dial buttons, perform the following steps:  
1. Lift the handset.  
2. Press the Speed1 or Speed2 button.  
Use Audio Paging  
Audio paging provides a one-way voice path to the phones that have been designated to receive paging. It does not have a  
press-to-answer option.  
To use the paging function for paging a group, perform the following steps:  
1. Select an available phone line by lifting the handset. Listen for the dial tone.  
2. Dial the designated paging group number.  
Each idle IP phone that has been configured with the paging number automatically answers using its speakerphone mode,  
and the phone displays the caller ID.  
3. When you finish speaking your message and hang up, the phones are returned to their idle states.  
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4 Cisco Unified IP Phone 7914 Expansion Module for  
Cisco CallManager Express 3.2 and Later  
Button Legend  
2
3
1
Feature  
Function  
Cisco Unified IP phone model  
type  
Shows the Cisco Unified IP phone model number.  
1
LCD screen  
Displays the phone number, speed-dial number, name, or other text label assigned to  
each button. Icons indicating line status appear and function the same as those on the  
Cisco Unified IP Phone 7960G.  
2
3
Fourteen lighted buttons  
Each button corresponds to one line. The light beneath each button indicates the state  
of the corresponding line, as follows:  
•
•
•
•
•
Flashing amber: line ringing  
Flashing green: call on hold  
Off: line available  
Steady green: line in use by you or call being transferred  
Steady red: line in use by someone else  
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Operating Your Cisco Unified IP Phone  
Perform Basic Call Functions  
All call functions, such as answering a call, placing a call on hold, transferring a call, call waiting, and so on, are performed  
from the Cisco Unified IP Phone 7960G. See the, “Cisco Unified IP Phone 7960G and Cisco Unified IP Phone 7940G for Cisco  
CallManager Express 3.2 and Later” section on page 41 for instructions for using the Cisco Unified IP phone.  
Setting and Adjusting Your Cisco Unified IP Phone  
Adjust the Display Contrast  
To adjust the contrast on the display of the Cisco Unified IP Phone 7914 Expansion Module, follow these steps:  
1. On the Cisco Unified IP Phone 7960G, press the Settings button.  
2. Select Contrast, and press the Select soft key.  
3. Select Expansion Module(s) from the Contrast menu.  
The Expansion Module 1 Contrast screen appears.  
4. Press the Up and Down soft keys to obtain the desired contrast on the first Expansion Module.  
If you have a second Expansion Module, press Next. The Expansion Module 2 Contrast screen appears. Press the Up and  
Down soft keys to obtain the desired contrast on the second Expansion Module.  
5. Press the Exit soft key to accept your changes and return to the main directory menu.  
Using Cisco CallManager Express 3.2 and Later Features  
Transfer a Call  
To transfer an incoming call, press the Transfer button followed by the Line button of the extension to which you wish to  
transfer the call. When a transfer is invoked using this mechanism, it will always be invoked as a blind transfer.  
Line status is indicated as follows:  
•
•
•
An idle line will display an on-hook phone icon.  
A line that is in use will display the phone icon with a flashing X.  
A line with messages will display with a flashing envelope icon.  
Program Personal Speed-Dial Buttons  
Once an administrator has defined one or more speed-dial instances for a Cisco Unified IP phone, you can reprogram numbers  
that are not locked or program numbers into an instance that has an empty dial string by following these steps:  
1. Select an available phone line by pressing the NewCall soft key or by pressing a line button. Listen for the dial tone.  
2. Press the pound key (#).  
3. Press the speed-dial button to program. A short beep confirms that you are starting to program this button.  
4. Enter the speed-dial number. The digits will appear on the phone display. When you are entering speed-dial numbers, use  
the backspace (<<) soft key to erase digits that were entered incorrectly.  
To remove a speed-dial number without replacing it with a new one, press the pound key (#).  
5. Hang up the handset, or press a new speed-dial button and repeat the process and program additional speed-dial buttons.  
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5 Cisco Unified IP Phone 7935 Conference Station and Cisco Unified IP  
Phone 7936 Conference Station for Cisco CallManager Express Services 3.2  
and Later  
Button Legend  
1
2
3
4
5
13  
6
12  
7
11  
10  
8
9
Feature  
Function  
Cisco Unified IP phone model  
type  
Shows the Cisco Unified IP phone model number.  
1
2
LEDs  
Provide call status indicators:  
•
•
•
•
•
•
Green: dial tone On; dialing; connected  
Green and blinking: ringing/connecting  
Green and blinking with ring: incoming call  
Off: call State Off  
Red: powering On; hold  
Red and blinking: mute  
LCD screen  
Displays information such as line/call status, phone number, and soft key tabs.  
Allow you to scroll through the menus or through an open list on the LCD screen.  
3
4
Scroll buttons  
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Feature  
Function  
Select button  
Selects the menu option or list item that is highlighted.  
5
Soft keys  
Engage the functions displayed on the corresponding LCD tabs.  
6
7
Volume buttons  
Increase or decrease the volume of the call, speaker, ringer, or dial tone, depending on  
which sound is currently active.  
Mute button  
Toggles muting on and off.  
8
Keypad  
Functions like a traditional telephone keypad.  
Automatically redials the last number dialed.  
9
Redial button  
10  
Phone button  
Exit button  
Allows you to get a dial tone, answer an incoming call, and hang up a call.  
Returns to the main LCD screen from a menu, a list, or the Phone Book.  
11  
12  
13  
Menu button  
Opens and closes the main menu on the Cisco Unified IP Conference Station. The main  
menu includes the following selections:  
•
Call Functions—opens the call function options, including Pickup, Group Pickup,  
and Transfer.  
•
•
•
•
Phone Book—opens the Phone Book.  
Settings—opens the Settings options, including Contrast and Ringer.  
Admin Setup—opens Admin Setup (requires administrator password).  
System Information—read-only display showing the system settings.  
Soft Key Legend  
Your Cisco Unified IP phone is equipped with soft keys that point to feature options displayed along the bottom of the LCD  
screen. The following is a comprehensive list of soft keys offered. Functionality will vary according to your system  
configuration.  
Soft Key  
Function  
<< or >>  
Navigates to edit characters. Use the backspace soft key to erase digits that were entered  
incorrectly.  
- or +  
Answer  
Call  
Increases or decreases the display contrast.  
Answers the incoming call.  
Dials the selected phone number.  
Cancels the last selection.  
Cancel  
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Soft Key  
CFwdALL  
Change  
Clr Entry  
Conf  
Function  
Forwards all calls.  
Changes a Phone Book entry.  
Clears a Phone Book entry.  
Adds a party to a conference call.  
Displays the local directory.  
Calls the number in the directory.  
Ends the current call.  
Corp Dir  
Dial  
EndCall  
Hold  
Puts the active call on hold.  
Adds an entry to the Phone Book.  
Displays the Phone Book.  
Returns to the original call.  
Saves your entry.  
New Entry  
Ph Book  
Resume  
Save  
Search  
Starts a search in the directory.  
Transfers the current call.  
Enables view and edit capabilities.  
Trnsfer  
View/Edit  
Operating Your Cisco Unified IP Phone  
Place a Call  
Use one of the following methods to place a call:  
•
•
Press the Phone button, and then dial the number.  
Dial the number, and then press the Phone button.  
Answ er a Call  
Use one of the following methods to answer a call:  
•
•
Press the Phone button.  
Press the Answer soft key.  
End a Call  
Use one of the following methods to end a call:  
•
•
Press the Phone button.  
Press the EndCall soft key.  
Redial a Num ber  
To redial the most recently dialed number:  
•
Press the Redial button.  
Hold a Call  
To put a call on hold:  
•
While on a call, press the Hold soft key. The held call appears in the active call list in the LCD display.  
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To return to the call:  
•
•
Press the Resume soft key.  
If more than one call is on hold, press the Up or Down scroll button to select a call in the active call list in the LCD display  
and then press the Resume soft key.  
Note  
Because the hold feature can generate music or a beeping tone, avoid using hold when dialed into a remote conference  
system. Simple three-party conferences that are created locally on your phone can safely be placed on hold without  
introducing music or beeps into the conference.  
Mute a Call  
To mute a call:  
•
While on a call, press the Mute button. The LEDs blink red, and a Mute icon appears on the LCD display.  
To disengage the mute function:  
•
Press the Mute button again.  
Note  
The Mute feature does not generate music or a beeping tone.  
Setting and Adjusting Your Cisco Unified IP Phone  
Adjust the Volum e for the Current Call  
•
Press the Up or Down Volume button to increase or decrease the volume.  
Adjust the Display Contrast  
To adjust the LCD display contrast, perform the following steps:  
1. Press the Menu button.  
2. Press the Up or Down scroll button to select Settings. Press the Select button.  
3. Press the Up or Down scroll button to select the contrast entry.  
4. Press the - or + soft key to set the desired contrast for the LCD display.  
5. Press the Menu button to return to the main menu, or press the Exit button to return to the resting display.  
Using Cisco CallManager Express 3.2 and Later Features  
Transfer a Call  
To transfer a call, perform the following steps:  
1. During a call, press the Trnsfer soft key. The call is placed on hold.  
2. Dial the number to which you want to transfer the call.  
3. As soon as you finish dialing the number, the call is transferred and automatically disconnected from the dialing  
Cisco Unified 7935 IP Phone.  
Note  
If the transfer fails, press the Resume soft key to return to the original call.  
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Forw ard All Calls  
To forward all incoming calls to another number, perform the following steps:  
1. Press the CFwdALL soft key. You will hear a confirmation beep.  
2. Dial the number to which you want to forward all your calls. Dial the number exactly as you would if you were placing a  
call to that number. Remember to include locally required prefix numbers.  
3. Press the pound key (#).  
The phone display will be updated to show that calls are to be forwarded.  
Note  
To forward calls to voice mail, manually enter the voice-mail number, or use the soft key and button sequence of  
CFwdALL soft key plus the Menu button, and select the Messages menu option followed by the EndCall soft key.  
To cancel call forwarding, use one of the following methods:  
•
•
Hang up the handset.  
Press the CFwdALL soft key.  
Place a Conference Call  
To place a three-party conference call, perform the following steps:  
1. Press the Phone button.  
2. Dial the number of the party you want to add to the conference call.  
3. When the call connects, press the Conf soft key to add the new party to the existing call with the first party.  
4. To add parties to a conference call by using the phone book, press the Ph Book soft key and press the Up or Down scroll  
button to select the entry you want.  
To establish a conference call between second- and third-party calls to a Cisco Unified IP phone, one active and the other on  
hold:  
•
Press the Confr soft key on the Cisco Unified IP phone.  
End a Conference Call  
•
To end the conference call press the Phone button.  
Note  
Once the conference call initiator disconnects, the conference call is terminated.  
Alternate Methods to End a Conference Call  
Call initiators may use one of the following methods (Functionality will vary according to your system configuration.):  
•
•
To end the conference but remain connected to the most recent call, press the Conf soft key. The older call is placed on hold.  
To disconnect from the conference, hang up the handset. The other parties will remain on the conference call.  
Use Audio Paging  
Audio paging provides a one-way voice path to the phones that have been designated to receive paging. It does not have a  
press-to-answer option.  
To use the paging function for paging a group, perform the following steps:  
1. Select an available phone line, listen for the dial tone.  
2. Dial the designated paging group number.  
Each idle IP phone that has been configured with the paging number answers automatically in speakerphone mode, and the  
phone displays the caller ID.  
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3. When you finish speaking your message and hang up, the phones are returned to their idle states.  
Note  
The Cisco Unified IP Phone 7935 Conference Station and the Cisco Unified IP Phone 7936 Conference Station cannot  
be designated to receive paging.  
Place a Call from Your Local Directory  
To search your directory by name or phone number, perform the following steps:  
1. Press the Corp Dir soft key.  
2. Press the Up or Down scroll button to select a field. Use the keypad to enter the search data, namely, the first name, last  
name, or number to be searched.  
3. Press the Search soft key. The search results will be displayed.  
4. Use the Up or Down scroll button to select an entry.  
5. Press the Dial soft key to dial the number.  
6. To exit the directory, press the Exit button.  
Use the Personal Phone Book  
To use the Phone Book, perform the following steps:  
1. Press the Ph Book soft key.  
2. To call a number in the phone book, press the Up or Down scroll button to select the entry you want.  
3. Press the Call soft key.  
Add an Entry to the Personal Phone Book  
To add an entry to the Phone Book, perform the following steps:  
1. Press the NewEntry soft key.  
2. Using the keypad, enter the last name, first name, and phone number for the new entry.  
3. Press the Up or Down scroll button to select the Last, First, or Number field.  
When entering letters, select the appropriate number key of the letter you want, and press that key the equivalent number  
of times for the correct letter. For example, to enter a B, press the 2 key two times, and to enter a C, press the 2 key three  
times.  
Use the backspace (<<) soft key to erase characters that were entered incorrectly.  
4. Press the Save soft key to save the new entry.  
Note  
You can add a maximum of 20 entries to the phone book.  
Edit an Entry in the Personal Phone Book  
To edit an entry in the Phone Book, perform the following steps:  
1. Press the Up or Down scroll button to select an entry.  
2. Press the View/Edit soft key.  
3. You can change or clear the selected entry using the Change or Clr Entry soft key. Press the backspace soft key (<<) to erase  
characters that were entered incorrectly.  
4. Press the Save soft key to save your changes. To exit without saving, press the Exit soft key.  
5. Press the Menu button to return to the main menu, or press the Exit button to return to the resting display.  
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6 Cisco Unified IP Phone 7931G for Cisco Unified CallManager Express  
Button Legend  
The Cisco Unified IP Phone 7931G is a multi-line IP phone which includes 24 buttons that can be assigned to lines and call  
features. A 3-color LED provides call status information for each line.  
Feature  
Description  
Line and call feature button  
Opens a new line and accesses call features. A 3-color LED provides call status  
information:  
1
•
•
•
•
•
•
Flashing green: call is placed on hold by you.  
Steady green: line is in use by you.  
Flashing red: call is placed on hold by the other user on a shared line.  
Steady red: line is in use by the other user on a shared line.  
Flashing amber: line is ringing.  
Off: line is available.  
The line buttons are numbered 24-1 from top to bottom. The numbers do not appear  
on the phone.  
24  
23  
22  
21  
20  
19  
18  
17  
Paper label  
Soft keys  
Allows you to identify each button with line or feature information.  
Engage the functions displayed on the corresponding LCD tabs.  
2
3
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Feature  
Description  
Hold button  
Places calls on hold. Press the line button, flashing green or red, to retrieve a call on  
hold.  
4
Transfer button  
Redial button  
Keypad  
Connects a call to another number.  
5
Connects to the last dialed number.  
6
Functions like a traditional telephone keypad.  
Toggles mute on and off.  
7
Mute button  
Volume button  
Speaker button  
Handset  
8
Increases or decreases handset, headset, ringer, or speakerphone volume.  
Toggles the speaker on and off.  
9
10  
11  
12  
13  
14  
Functions like a traditional handset.  
Handset indicator light  
LCD screen  
Flashes for an incoming call and remains on when there is a message waiting.  
Displays information such as line/call status, phone number, and soft key tabs.  
Shows the Cisco Unified IP phone model number.  
Cisco Unified IP phone model  
type  
4-way navigation pad and Select Scrolls through text and selects features that are displayed on the LCD screen. View  
15  
button  
directory numbers, lines, and features assigned to each line button. The Select button is  
at the center of the navigation pad.  
Soft Key Legend  
Your Cisco Unified IP phone is equipped with soft keys that point to feature options displayed along the bottom of the LCD  
screen. Soft keys change according to the state of the phone.  
The following is a comprehensive list of soft keys offered on the Cisco Unified IP Phone 7931G. Functionality varies according  
to your system configuration.  
Soft Key  
Function  
<< or >>  
Use these soft keys to move the cursor to the left or right. Moving the cursor to the left  
can erase information that you have entered.  
Acct  
Consult your administrator on the use of this soft key.  
Notifies callers that the called line is free.  
Cancels the last selection.  
Callback  
Cancel  
CFwdALL  
Clear  
Forwards all calls.  
Clears directory history.  
Confrn  
Delete  
Dial  
Connects callers to a conference call.  
Deletes current number.  
Dials the displayed number.  
Directories  
DND  
Provides access to phone directories.  
Activates the Do-Not-Disturb feature.  
Decreases the LCD screen contrast.  
Selects a number and activates the cursor for editing.  
Ends the current call.  
Down  
EditDial  
EndCall  
Exit  
Exits from the current selection or screen.  
Flash  
Provides hookflash functionality for three-way calling and call-waiting services  
provided by the PSTN or Centrex service.  
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Soft Key  
Function  
GPickUp  
Selectively picks up calls coming into a phone number that is a member of a pickup  
group.  
Login  
Provides PIN-controlled access to restricted phone features. Contact your local  
administrator for additional instructions.  
Message  
more  
Dials the local voice-mail system.  
Scrolls through additional soft key options (for example, use the more soft key to locate  
the DND soft key).  
NewCall  
Ok  
Opens a new line on the speakerphone to place a call.  
Confirms the selection.  
Park  
Forwards calls to a location from which the call can be retrieved by anyone in the  
system.  
PickUp  
Play  
Selectively picks up calls coming into another extension.  
Plays the ring sound sample.  
Redial  
Restore  
Resume  
Save  
Redials the last number dialed.  
Consult your administrator on the use of this soft key.  
Returns to an active call.  
Saves the last change.  
Search  
Select  
Settings  
Trnsfer  
Up  
Initiates a search in the local directory.  
Selects the highlighted option.  
Provides access to phone settings such as display contrast, ring volume, and ring type.  
Transfers selected calls to another number.  
Increases the LCD screen contrast.  
Operating Your Cisco Unified IP Phone  
Your Phone can be configured in a variety of ways. A typical line button configuration is Applications on line button 24 and  
Headset on line button 23. To activate and deactivate the headset, for example, press line button 23.  
555-1234  
5-3456  
5-2345  
Applications  
Headset  
Directories  
Applications  
Headset  
5-3456  
Sales  
Eng  
Messages  
5-3456  
5-2345  
Mkt  
5-2345  
Obtain Dial Tone and Place a Call  
To place a call, first choose a line to get a dial tone. To obtain a dial tone, use one of the following methods:  
•
•
•
•
•
Lift the handset. If you cannot hear a dial tone, choose an available line by pressing the line key.  
Press the speaker key. If you cannot hear a dial tone, choose an available line by pressing the line key.  
Press an available idle line key directly enabling speakerphone mode.  
Press the new call softkey.  
If a headset is connected to the phone, press the headset key.  
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To place a call, use one of the following methods:  
•
•
•
•
•
•
•
Dial the number on the keypad.  
Press Redial softkey.  
In speakerphone mode, press a line button.  
Press the NewCall soft key and dial a number on the keypad.  
Press the Redial soft key.  
Dial the number with the phone on hook. Then press the Dial soft key or lift the handset.  
If you have selected a number from the directory, press the Dial softkey to place the call.  
Note  
During on-hook dialing, use the backspace (<<) soft key to erase characters that were entered incorrectly. Backspace  
does not work if you have lifted the handset and dialed a number using the keypad.  
Answ er a Call  
To answer a call, use one of the following methods:  
•
•
•
Lift the handset.  
If you are using a headset, press the line button to select between incoming calls.  
To use the speakerphone, press the line button (flashing amber), the Answer soft key or the Speaker button.  
End a Call  
To end a call, use one of the following methods:  
•
•
•
Hang up the handset.  
If you are using a headset, press the EndCall soft key.  
If you are using the speakerphone, press the Speaker button or the EndCall soft key.  
Redial a Num ber  
To redial the most recently dialed number, use one of the following methods:  
•
•
•
Lift the handset and press the Redial button.  
Press a line button and then press redial.  
Press the Redial button to dial using the speakerphone.  
Hold a Call  
To place a call on hold while on the call, press the dedicated Hold button. Calls placed on hold by you flash green. Calls placed  
on hold by others flash red.  
To retrieve a held call, press the flashing line button or press the Resume soft key. If multiple calls on multiple lines are on hold,  
press the line button for the line that you want to pick up. The active call on the other line is automatically put on hold.  
Note  
Because the hold feature can generate music or a beeping tone, avoid using hold when dialed into a remote conference  
system.  
Mute a Call  
To mute a call while on a call, press the Mute button. The Mute button lights, indicating that the other party cannot hear you.  
To deactivate the mute function, do one of the following:  
•
•
Press the Mute button again.  
Lift the handset if you are using mute along with speakerphone.  
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Note  
The Mute feature does not generate music or a beeping tone.  
Manage Call Waiting  
The 7931G is designed to work as a key system telephone with each button handling one call. Call waiting calls are normally  
presented on a separate line button. A new call can be answered by pressing the ringing button. The current call is automatically  
put on hold. You can toggle between callers by pressing the flashing line button; the current call is placed on hold automatically.  
If you are on a call when a second call comes in, you hear a call-waiting tone or see a flashing indicator light on the handset  
rest, depending on the configuration of your phone, and the call appears on a separate line button.  
To answer the new call, press the Answer soft key to answer the call. The call on the other line is automatically put on hold.  
To return to the original call, press the line button of the original call to reconnect to it.  
For calls on a separate line, press the Line button for the incoming call. The call on the other line is automatically put on hold.  
To return to the original call, press the Line button associated with the original call.  
Retrieve Voice-Mail Messages  
To access voice messages, use the following method:  
1. Obtain dial tone.  
•
•
•
Dial the extension number of the voice mail system.  
Press the speed dial button for the voice mail system. The speed dial button may already be programmed for this.  
Press line button 21 if configured as Message key.  
Note  
When you have one or more new messages, the message-waiting indicator (MWI) light on your handset is lit and there  
is a distinctive dial tone if you have MWI configured.  
Using the Navigation Pad and Select Button  
You use the navigation pad up and down arrows to move the cursor or currently highlighted text. Use the select button, located  
in the center of the navigation pad, to choose the currently highlighted text. You use the left and right arrows to change the  
information displayed for line and features buttons from normal to detailed.  
The Select button provides additional functionality depending on the context. If you navigate to any line in the LCD (pressing  
the up and down arrows on the navigation pad) and the corresponding:  
•
•
Button is mapped as a line button and the line is idle, pressing Select initiates a new call.  
Button is mapped as a line button and there is a call on the line, pressing Select changes the display between normal and  
detailed.  
•
•
Button is mapped as a line button and there is a call on hold, pressing Select resumes the call.  
Button is mapped as a feature, pressing Select invokes the feature.  
Setting and Adjusting Your Cisco Unified IP Phone  
Adjust the Volum e for the Current Call  
To adjust the handset, speakerphone, or headset volume for the current call, use the following method:  
1. During a call, press the Up or Down Volume button.  
2. Press the Save soft key to apply the new volume level to future calls.  
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Adjust the Ring Volum e  
To adjust the ring volume, press the Up or Down Volume button while the phone is idle or ringing and the handset is on hook.  
Select the Ring Type  
To change the ring type, use the following method:  
1. Press line button 24 to access the Applications Menu key (default). If you are not sure of which button is configured as the  
Applications Menu key, use the Navigation button to display all button configurations.  
2. Use the Navigation pad to choose Settings, or press keypad digit 3.  
3. Press 2 for Ring Type, or use the Navigation pad to access Ring Type and press the Select button.  
4. Use the Navigation pad to scroll through the list of ring types. Press the Play soft key to hear samples.  
5. Highlight the ring you want, and then press the Select button.  
6. Press the Save soft key to save the setting, or press Cancel to exit to the previous menu without changing the setting.  
7. Press the Exit soft key to return to the main directory menu.  
Adjust the Display Contrast  
To adjust the contrast in your LCD Display, use the following method:  
1. Press line button 24 to access the Applications Menu key (default). If you are not sure of which button is configured as the  
Applications Menu key, use the Navigation button to display all button configurations.  
2. Use the Navigation pad to choose Settings, or press keypad digit 3.  
3. Use the Down or Up soft key to change the contrast.  
4. Press the Save or Exit soft key.  
5. Press the Ok soft key to select your contrast setting.  
6. Press the Save soft key to save the setting, or press Cancel to exit to the previous menu without changing the setting.  
7. Press the Exit soft key to return to the main directory menu.  
Using Cisco Unified CallManager Express 4.0 Features  
I-Hold  
The I-Hold feature provides a visual indication of calls on hold on a shared line: a flashing green line-button LED indicates a  
locally held call and a flashing red line-button LED indicates that the other user has put a call on hold.  
Directory Transfer  
You can transfer a caller to a selected directory number. To transfer a call directly to a selected directory number, use the  
following method:  
1. Obtain dial tone.  
2. Press the Applications line button 24, navigate to Directories, or press keypad digit 2.  
Or press line button 22 if it is configured as Directories (default).  
1. Search for the requested name.  
2. When the requested name is selected in the Directory, press the Dial softkey.  
3. Press the Transfer button.  
Busy Monitored Line  
To transfer a call to a busy monitored line, press the transfer button and then the line button.  
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Divert Incom ing Calls  
To forward any incoming call to the call forward destination for each line configured on the phone, for example forward to  
voice mail, press the DND key.  
Note  
If the call-forward destination is not set, pressing the DND soft key disables the ringer.  
Park a Call  
Call park allows a phone user to place a call on hold at a designated parking spot from which the call can be retrieved by anyone  
on the system.  
To park a call, press the Park soft key. The Cisco Unified CallManager Express system automatically selects an available call  
part slot and displays the number on the Cisco Unified IP phone screen.  
To park a call to a specific call part slot, press the transfer button followed by the call part slot number provided by your local  
administrator.  
To retrieve a parked call, use one of the following methods:  
•
•
•
Dial the call part slot number.  
If your phone receives a call park notification, press the PickUp soft key followed by the asterisk (*).  
Press the PickUp soft key followed by the call part slot number.  
Note  
Contact your local administrator for available call park directory numbers.  
Call-Blocking (Toll Bar) Override  
Call blocking prevents unauthorized use of phones. It is implemented by matching a pattern of specified digits during a specified  
time of day and day of week or date. The call-blocking override feature allows individual phone users to override the call  
blocking that has been defined.  
To place calls when call-blocking is enabled, use the following method:  
1. Press the Login soft key on the Cisco Unified IP phone.  
2. Enter the PIN that is associated with the phone.  
Note  
Contact your local system administrator for your personal identification number (PIN).  
Transfer a Call  
To Transfer a selected call to another number, use one of the following methods:  
•
Blind transfer—Immediately redirects the call without allowing you to speak to the transfer recipient (the person to whom  
you are transferring the call).  
•
Consult transfer—Redirects the call after first allowing you to speak to the transfer recipient.  
To transfer a call, perform the following steps:  
1. During a call, press the Trnsfer soft key or the Transfer button. The call is placed on hold.  
2. Dial the number to which you want to transfer the call.  
3. To make a blind transfer, hang up the handset or press the Trnsfer soft key once you hear the line ringing.  
4. To make a consult transfer, wait for the call to be answered. Speak to the transfer recipient. Then press the Trnsfer button  
or hang up the handset.  
5. To cancel your consult call-transfer attempt, press the EndCall soft key.  
6. If the transfer fails, press the Resume soft key to return to the original call.  
7. To reconnect to the original caller, press the Resume soft key.  
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Forw ard All Calls  
To forward all incoming calls to another number, use the following method:  
1. Press the CFwdALL soft key. You hear a confirmation beep.  
2. Dial the number to which you want to forward all your calls. Dial the number exactly as you would if you were placing a  
call to that number. Remember to include locally required prefix numbers.  
The phone display is updated to show that calls are to be forwarded.  
3. Press the pound key (#) or the EndCall soft key.  
Note  
To forward calls to a speed-dial number, use the soft key and button sequence of the CFwdALL soft key plus a speed-dial  
button, followed by the EndCall soft key.  
To cancel call forwarding, use one of the following methods:  
•
•
Select the line that has call forwarding set.  
Press the CFwdALL soft key then hang-up.  
Pick Up Calls  
To pick up a call that is on hold or a call that is ringing at another extension, use the following method:  
1. Press the PickUp soft key.  
2. Dial the extension number of the Cisco Unified IP phone that you want to pick up. Control of the call is transferred to your  
phone.  
To selectively pick up a call coming in to a number that belongs to a pickup group, use one of the following methods:  
•
•
•
Press the GPickUp soft key. If there is only one pickup group defined in the entire Cisco Unified CallManager Express  
system, control of the call is transferred to your phone.  
If the ringing telephone and your phone are in the same pickup group, press the asterisk (*) to transfer control of the call  
to your phone.  
If the ringing telephone and your phone are in different pickup groups, dial the pickup group number where the phone is  
ringing to transfer control of the call to your phone.  
Place a Conference Call  
To place a conference call, use the following method:  
1. During a call, press the More soft key and then the Confrn soft key to open a new line and put the first party on hold.  
2. Place a call to another number.  
3. When the call connects, press Confrn again to add the new party to the call.  
To establish a conference call between second- and third-party calls already present on a phone, using separate line buttons, one  
active and the other on hold, use the following method:  
1. Press the Confrn soft key on the phone.  
2. Press the Line button of the call you want to add to the three-party conference.  
End a Conference Call  
To end the conference call, hang up the handset, or press the EndCall soft key.  
Note  
If configured, once the conference call initiator disconnects, the conference call is terminated.  
Alternate Methods to End a Conference Call  
Call initiators may use one of the following methods (Functionality varies according to your system configuration.):  
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•
•
To end the conference but remain connected to the most recent call, press the Confrn soft key. The older call is placed on  
hold.  
To disconnect from the conference, hang up the handset. The other parties remain on the conference call.  
Place a Call from Your Local Directory  
To access the local phone directory established by the system administrator, use the following method:  
1. Press Menu, navigate to locate Directories, and then press the Select button.  
2. Press 4 on the keypad or navigate to the Local Directory.  
3. Use the Navigation pad to select the Last, First, or Number field search option.  
4. Use the keypad to enter the last name or first name for the entry.  
To enter characters, press the number key of the letter you want until you access that letter. For example, to enter a B, press  
the 2 key two times, to enter a C, press the 2 key three times. Pressing a key repeatedly cycles through the letters for that  
key. Use the backspace (<<) soft key to make corrections while entering characters.  
5. Press the Search soft key to find your selection.  
6. If your search results in multiple listings, use the Navigation pad to hilight the correct number, then press the Select button.  
7. Press the Dial soft key to dial the selected number.  
Program Personal Speed-Dial Buttons  
Your system administrator can assign speed dial numbers to your phone. You may not be able to program every speed dial  
number.  
To program personal speed-dial buttons, use the following method:  
1. Select an available phone line by lifting the handset, by pressing the NewCall soft key, or by pressing a line button. Listen  
for the dial tone.  
2. Press the pound key (#).  
3. Press the speed-dial button that you want to program. A short beep confirms that you are starting to program this button.  
4. Enter the speed-dial number. The digits appear on the phone display. Use the backspace (<<) soft key to erase digits that  
were entered incorrectly.  
To remove a speed-dial number without replacing it with a new one, press the pound key (#).  
5. Press the same speed-dial button a second time to indicate that you have finished entering the speed-dial digits and to store  
the new speed-dial number.  
6. To continue, press a new speed-dial button and repeat the process. Hang up the handset to finish.  
Place a Call from Your System Speed-Dial Directory  
To place a call from your system speed-dial directory, use the following method:  
1. Obtain dial tone.  
2. Press the Applications line button 24, navigate to Directories, or press keypad digit 2.  
Or press line button 22 if it is configured as Directories (default).  
3. Use the Navigation pad to scroll through the options. Use the Select button to select speed-dial options.  
–
–
Press 5 for the Local Speed Dial.  
Press 6 for the Personal Speed Dial. (Functionality varies depending on your system configuration.)  
4. Use the Navigation pad to scroll through the speed-dial phone list.  
5. To dial the selected phone number, press the Select button, or enter the entry number on the keypad.  
6. Press the Exit soft key to return to the previous directory menu.  
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View Call History  
To view recent missed, received, or placed calls, use the following method:  
1. Press Menu, navigate to locate Directories, and then press the Select button.  
2. Use the Navigation pad to scroll and select the desired call list. Press the Select button, or  
–
–
–
Press 1 on the keypad for Missed Calls.  
Press 2 on the keypad for Received Calls.  
Press 3 on the keypad for Placed Calls.  
3. Press the Exit soft key to return to the previous directory menu.  
Place a Call from Call History  
To place a call to a number in the call history list, use the following method:  
1. Use the Navigation pad to scroll through the call history list.  
2. Use the Select button to select a phone number. The digits appear on the phone display.  
3. To dial the number as it appears on the phone display, press the Dial soft key.  
To edit the number on the phone display before dialing, use the following method:  
1. Press the EditDial soft key to place the cursor at the beginning of the number on the phone display.  
2. Use the keypad to edit the digits as needed. Use the backspace (<<) soft key to erase digits that were entered incorrectly.  
3. Press the Dial soft key to place the call.  
Clear Call History  
To clear all numbers in the directory histories, press the Clear soft key.  
Note  
The Clear soft key clears all call history lists. Selective clearing of call history lists is not supported.  
Use Audio Paging  
Audio paging provides a one-way voice path to the phones that have been designated to receive paging. It does not have a  
press-to-answer option like the intercom feature.  
To use the paging function for paging a group, use the following method:  
1. Select an available phone line by lifting the handset. Listen for the dial tone.  
2. Dial the designated paging group number.  
Each idle IP phone that has been configured with the paging number answers automatically in speakerphone mode, and the  
phone displays the caller ID.  
3. When you finish speaking your message and hang up, the phones are returned to their idle states.  
Use the Intercom Feature  
Cisco Unified CallManager Express supports intercom functionality for one-way and press-to-answer voice connections using  
a dedicated pair of intercoms on two phones that speed-dial each other. A line button is assigned for use as the intercom button.  
The called IP phone automatically answers the call in speakerphone mode with mute activated. A beep sounds to alert the  
recipient to the incoming call.  
To respond to an intercom call, press the Mute button, or lift the handset.  
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Activate Do Not Disturb (DND)  
For visual call alerting and information without audible ringing, use DND. Calls receive normal call-forward-busy and  
no-answer treatment.  
To activate the Do-Not-Disturb feature, use the following method:  
1. Press the more soft key to locate the DND soft key.  
2. Press the DND soft key. A display text message indicates that the phone is in Do-Not-Disturb mode.  
Note  
If DND is not set, pressing the DND soft key when a line is ringing forwards the call to the call-forward destination set  
on the phone for that call only. If the call-forward destination is not set, pressing the DND soft key disables the ringer.  
To deactivate the Do-Not-Disturb feature, repeat Steps 1 and 2.  
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7 Cisco Unified IP Phone 7960G and Cisco Unified IP Phone 7940G for  
Cisco CallManager Express 3.2 and Later  
Button Legend  
The Cisco Unified IP Phone 7960G and the Cisco Unified IP Phone 7940G differ only in the number of available line or  
speed-dial buttons. The Cisco Unified IP Phone 7940G has two lines, and the 7960G has six lines.  
2
1
3
17  
4
5
6
8
7
16 15  
14 13 12 11  
10 9  
Feature  
Function  
Cisco Unified IP phone model  
type  
Shows the Cisco Unified IP phone model number.  
1
2
LCD screen  
Displays information such as line/call status, phone number, and soft key tabs.  
Line or speed-dial button  
Opens a new line, speed-dials a phone number, or ends a call. The Cisco Unified IP  
Phone 7940G has two lines, and the Cisco Unified IP Phone 7960G has six lines.  
3
4
Footstand adjustment  
Directories button  
Allows you to adjust the angle of the phone base.  
Provides access to phone directories.  
5
6
Question “?” button  
Not in use.  
Settings button  
Provides access to phone settings such as display contrast and ring type.  
7
8
Speaker button  
Mute button  
Toggles the speaker on and off.  
Toggles mute on and off.  
9
Headset button  
Toggles the headset on and off.  
10  
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Feature  
Function  
Volume button  
Increases or decreases handset, headset, ringer, or speakerphone volume.  
11  
12  
13  
Services button  
Provides access to phone services.  
Messages button  
Navigation button  
Provides access to a message system.  
Scrolls through text and selects features that are displayed on the LCD screen.  
14  
15  
16  
17  
Keypad  
Functions like a traditional telephone keypad.  
Engage the functions displayed on the corresponding LCD tabs.  
Functions like a traditional handset.  
Soft keys  
Handset with indicator light  
Soft Key Legend  
Your Cisco Unified IP phone is equipped with soft keys that point to feature options displayed along the bottom of the LCD  
screen. Soft keys change according to the state of the phone.  
The following is a comprehensive list of soft keys offered on the Cisco Unified IP Phone 7940G/7960G. Functionality will vary  
according to your system configuration.  
Soft Key  
Function  
<< or >>  
Navigates to edit characters. Use the backspace soft key to erase digits that were entered  
incorrectly.  
Acct  
Consult your administrator on the use of this soft key.  
Answers an incoming call.  
Answer  
Callback  
Cancel  
CFwdALL  
Clear  
Notifies callers that the called line is free.  
Cancels the last selection.  
Forwards all calls.  
Clears directory history.  
Confrn  
Delete  
Dial  
Connects callers to a conference call.  
Deletes selected number.  
Dials the displayed number.  
DND  
Enables the Do-Not-Disturb feature.  
Decreases the LCD screen contrast.  
Selects a number and activates the cursor for editing.  
Ends the current call.  
Down  
EditDial  
EndCall  
Exit  
Exits from current selection.  
Flash  
Provides hookflash functionality for three-way calling and call waiting services  
provided by the PSTN or Centrex service.  
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Soft Key  
Function  
GPickUp  
Selectively picks up calls coming into a phone number that is a member of a pickup  
group.  
Hold  
Places an active call on hold. Resumes a held call.  
Login  
Provides PIN-controlled access to restricted phone features. Contact your local  
administrator for additional instructions.  
more  
Scrolls through additional soft key options (for example, use the more soft key to locate  
the DND soft key).  
NewCall  
Ok  
Opens a new line on the speakerphone to place a call.  
Confirms the selection.  
Park  
Forwards calls to a location from which the call can be retrieved by anyone in the  
system.  
PickUp  
Play  
Selectively picks up calls coming into another extension.  
Plays the ring sound sample.  
Redial  
Resume  
Save  
Redials the last number dialed.  
Returns to an active call.  
Saves the last change.  
Search  
Select  
Trnsfer  
Up  
Initiates a search in the local directory.  
Selects the highlighted option.  
Transfers active calls to another extension.  
Increases the LCD screen contrast.  
Operating Your Cisco Unified IP Phone  
Place a Call  
Use one of the following methods to place a call:  
•
•
•
•
•
•
•
•
•
•
•
Lift the handset and dial the number.  
Dial the number, and then lift the handset.  
Dial the number, and then press the Dial soft key.  
Press the line button for your extension, and then dial.  
Press the Speaker button, and then dial.  
Press the New Call soft key, and then dial.  
If you are using a headset, press the Headset button, and then dial.  
Dial the number, and then press the Headset button.  
If you have established speed-dial numbers, press a speed-dial button.  
If you have selected a number from a directory, press the Dial soft key.  
Use the backspace (<<) soft key to erase digits that were entered incorrectly.  
Answ er a Call  
Use one of the following methods to answer a call:  
•
•
•
Lift the handset.  
If you are using a headset, press the Headset button. If necessary, press the line button to select between incoming call.  
To use the speakerphone, press the Answer soft key or the Speaker button.  
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End a Call  
Use one of the following methods to end a call:  
•
•
•
Hang up the handset.  
If you are using a headset, press the Headset button or the EndCall soft key.  
If you are using the speakerphone, press the Speaker button or the EndCall soft key.  
Redial a Num ber  
Use one of the following methods to redial the most recently dialed number:  
•
•
Lift the handset and press the Redial soft key.  
Press the Redial soft key to dial using the speakerphone.  
Hold a Call  
To place a call on hold while on the call:  
•
Press the Hold soft key.  
To retrieve a held call:  
•
Press the Resume soft key.  
–
–
If multiple calls are on hold, use the Navigation button to select the desired call before you press Resume.  
If multiple calls on multiple lines are on hold, press the line button for the line that you want to pick up. The active call  
on the other line will automatically be put on hold.  
Note  
Because the hold feature can generate music or a beeping tone, avoid using hold when dialed into a remote conference  
system. Simple three-party conferences that are created locally on your phone can safely be placed on hold without  
introducing music or beeps into the conference.  
Mute a Call  
To mute a call:  
•
While on a call, press the Mute button. The Mute button lights, indicating that the other party cannot hear you.  
To deactivate the mute function, do one of the following:  
•
•
Press the Mute button again.  
Lift the handset if you are using mute along with speakerphone.  
Note  
The Mute feature does not generate music or a beeping tone.  
Manage Call Waiting  
If you are on a call when a second call comes in, you will hear a call-waiting tone or see a flashing indicator light on the handset  
rest, depending on the configuration of your phone.  
To answer the new call on the same line:  
1. Use the Navigation button to select the call  
2. Press the Answer soft key to answer the call. The call on the other line will automatically be put on hold.  
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To return to the original call:  
1. Use the Navigation button to reselect the call.  
2. Press the Resume soft key to reconnect to the call.  
For calls on a separate line:  
•
Press the Line button for the incoming call. The call on the other line will automatically be put on hold.  
To return to the original call:  
Press the Line button associated with the original call.  
•
Retrieve Voice-Mail Messages  
To access voice messages, perform the following steps:  
1. Select an available Cisco Unified IP phone line by lifting the handset, by pressing the speakerphone button, or by pressing  
a line button. Listen for the dial tone.  
2. Press the Messages button, and follow the voice instructions.  
Note  
When you have one or more new messages, the message-waiting indicator (MWI) light on your handset is lit if you have  
MWI configured.  
Setting and Adjusting Your Cisco Unified IP Phone  
Adjust the Volum e for the Current Call  
To adjust the handset, speakerphone, or headset volume for the current call, perform the following steps:  
1. During a call, press the Up or Down Volume button.  
2. Press the Save soft key to apply the new volume level to future calls.  
Adjust the Ring Volum e  
•
Press the Up or Down Volume button while the handset is in its cradle.  
Select the Ring Type  
To change the ringer sound, perform the following steps:  
1. Press the Settings button.  
2. Press 2 for Ring Type, or use the Navigation button to scroll to Ring Type and press the Select soft key.  
3. Use the Navigation button to scroll through the list of ring types. Press the Play soft key to hear samples.  
4. Highlight the ring you want, and then press the Select soft key.  
5. Press the Ok soft key to select your setting.  
6. Press the Save soft key to save the setting, or press Cancel to exit to the previous menu without changing the setting.  
7. Press the Exit soft key to return to the main directory menu.  
Adjust the Display Contrast  
To adjust the contrast in your LCD Display, perform the following steps:  
1. Press the Settings button.  
2. Press 1 for Contrast, or use the Select soft key.  
3. Use the Down or Up soft key to change the contrast.  
4. Press the Ok soft key  
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5. Press the Save or Exit soft key.  
6. Press the Ok soft key to select your contrast setting.  
7. Press the Save soft key to save the setting, or press Cancel to exit to the previous menu without changing the setting.  
8. Press the Exit soft key to return to the main directory menu.  
Using Cisco CallManager Express 3.2 and Later Features  
Divert Incom ing Calls  
To forward any incoming call to the call-forward destination set on the Cisco Unified IP phone:  
•
Press the DND soft key.  
Note  
If the call-forward destination is not set, pressing the DND soft key will disable the ringer.  
Park a Call  
Call park allows a phone user to place a call on hold at a designated parking spot from which the call can be retrieved by anyone  
on the system. To park a call:  
•
Press the Park soft key  
The Cisco Unified CallManager Express system will automatically select an available call part slot and display the number  
on the Cisco Unified IP phone screen.  
To park a call to a specific call part slot:  
Press the transfer button followed by the call part slot number provided by your local administrator.  
To retrieve a parked call, use one of the following methods:  
•
•
•
If your phone receives a call park notification, press the PickUp soft key followed by the asterisk (*).  
Press the PickUp soft key followed by the call part slot number.  
Note  
Contact your local administrator for your call part slot number.  
Call-Blocking (Toll Bar) Override  
Call blocking prevents unauthorized use of phones. It is implemented by matching a pattern of specified digits during a specified  
time of day and day of week or date. The call-blocking override feature allows individual phone users to override the call  
blocking that has been defined.  
To place calls when call-blocking is enabled, perform the following steps:  
1. Press the Login soft key on the Cisco Unified IP phone.  
2. Enter the PIN that is associated with the phone.  
Note  
Contact your local system administrator for your personal identification number (PIN).  
Transfer a Call  
Transfer a selected call to another number in one of two ways:  
•
Blind transfer—Immediately redirects the call without allowing you to speak to the transfer recipient (the person to whom  
you are transferring the call).  
•
Consult transfer—Redirects the call after first allowing you to speak to the transfer recipient.  
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To transfer a call, perform the following steps:  
1. During a call, press the Trnsfer soft key. The call is placed on hold.  
2. Dial the number to which you want to transfer the call.  
3. To make a blind transfer:  
–
Hang up the handset or press the Trnsfer soft key once you hear the line ringing.  
To make a consult transfer:  
–
–
Wait for the call to be answered. Speak to the transfer recipient. Then press the Trnsfer button or hang up the handset.  
If the transfer fails, press the Resume soft key to return to the original call.  
To cancel your consult call-transfer attempt:  
Press the EndCall soft key.  
To reconnect to the original caller:  
Press the Resume soft key.  
–
–
Forw ard All Calls  
To forward all incoming calls to another number, perform the following steps:  
1. Press the CFwdALL soft key. You will hear a confirmation beep.  
2. Dial the number to which you want to forward all your calls. Dial the number exactly as you would if you were placing a  
call to that number. Remember to include locally required prefix numbers.  
The phone display will be updated to show that calls are to be forwarded.  
3. Press the pound key (#) or the EndCall soft key.  
Note  
To forward calls to voice mail, manually enter the voice-mail number, or use the soft key and button sequence of  
CFwdALL soft key plus the Messages button, followed by the EndCall soft key.  
To forward calls to a speed-dial number, use the soft key and button sequence of the CFwdALL soft key plus a speed-dial  
button, followed by the EndCall soft key.  
To cancel call forwarding, use one of the following methods:  
•
•
Hang up the handset.  
Press the CFwdALL soft key.  
Pick Up Calls  
To pick up a call that is on hold or a call that is ringing at another extension, perform the following steps:  
1. Press the PickUp soft key.  
2. Dial the extension number of the Cisco Unified IP phone that you want to pick up. Control of the call will be transferred  
to your phone.  
To selectively pick up a call coming in to a number that belongs to a pickup group, use one of the following methods:  
•
•
•
Press the GPickUp soft key. If there is only one pickup group defined in the entire Cisco Unified CallManager Express  
system, control of the call will be transferred to your phone.  
If the ringing telephone and your phone are in the same pickup group, press the asterisk (*) to transfer control of the call  
to your phone.  
If the ringing telephone and your phone are in different pickup groups, dial the pickup group number where the phone is  
ringing to transfer control of the call to your phone.  
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Place a Conference Call  
To place a three-party conference call, perform the following steps:  
1. During a call, press the More soft key and then the Confrn soft key to open a new line and put the first party on hold.  
2. Place a call to another number.  
3. When the call connects, press Confrn again to add the new party to the call.  
To establish a conference call between second- and third-party calls to a Cisco Unified IP phone, one active and the other on  
hold:  
•
Press the Confrn soft key on the Cisco Unified IP phone.  
To establish a conference call between second- and third-party calls already present on a Cisco Unified IP phone, using separate  
line buttons, one active and the other on hold, perform the following steps:  
1. Press the Confrn soft key on the Cisco Unified IP phone.  
2. Press the Line button of the call you want to add to the three-party conference.  
End a Conference Call  
•
To end the conference call hang up the handset, or press the EndCall soft key.  
Note  
Once the conference call initiator disconnects, the conference call is terminated.  
Alternate Methods to End a Conference Call  
Call initiators may use one of the following methods (Functionality will vary according to your system configuration.):  
•
To end the conference but remain connected to the most recent call, press the Confrn soft key. The older call is placed on  
hold.  
•
To disconnect from the conference, hang up the handset. The other parties will remain on the conference call.  
Place a Call from Your Local Directory  
To access the local phone directory established by the system administrator, perform the following steps:  
1. Press the Directories button.  
2. Press the Navigation Up or Down button or press 4 to select the Local Directory.  
3. Press the Navigation Up or Down button to select the Last, First, or Number field search option.  
4. Using the keypad, enter the last name or first name for the entry.  
When entering letters, select the appropriate number key of the letter you want, and press that key a number of times that  
equals the position of the target letter. For example, to enter a B, press the 2 key two times, and to enter a C, press the 2  
key three times. Use the backspace (<<) soft key to make corrections while entering data.  
5. Press the Search soft key to find your selection.  
6. If your search results in multiple listings, use the Navigation Up or Down button to select the correct number.  
7. Press the Dial soft key to dial the selected number.  
Program Personal Speed-Dial Buttons  
Once an administrator has defined one or more speed-dial instances for a Cisco Unified IP phone, you can reprogram numbers  
that are not locked or program numbers into an instance that has an empty dial string by following these steps:  
1. Select an available phone line by lifting the handset, by pressing the NewCall soft key, or by pressing a line button. Listen  
for the dial tone.  
2. Press the pound key (#).  
3. Press the speed-dial button that you want to program. A short beep confirms that you are starting to program this button.  
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4. Enter the speed-dial number. The digits will appear on the phone display. When you are entering speed-dial numbers on a  
Cisco Unified IP Phone 7960G, use the backspace (<<) soft key to erase digits that were entered incorrectly.  
To remove a speed-dial number without replacing it with a new one, press the pound key (#).  
5. Press the same speed-dial button a second time to indicate that you have finished entering the speed-dial digits and to store  
the new speed-dial number.  
6. Hang up the handset, or press a new speed-dial button and repeat the process.  
Place a Call from Your System Speed-Dial Directory  
To place a call from your system speed-dial directory, perform the following steps:  
1. Select an available IP phone line (off hook or NewCall) and get a dial tone.  
2. Press the Directories button, or use the Navigation button to locate Directory and then press the Select soft key.  
3. Use the Navigation button to scroll through the options. Use the Select soft key to select speed-dial options.  
–
–
Press 5 for the Local Speed Dial.  
Press 6 for the Personal Speed Dial. (Functionality will vary depending on your system configuration.)  
4. Use the Navigation button to scroll through the speed-dial phone list.  
5. To dial the selected phone number, press the Select soft key, or enter the entry number on the keypad.  
6. Press the Exit soft key to return to the previous directory menu.  
View Call History  
To view recent missed, received, or placed calls, perform the following steps:  
1. Press the Directories button.  
2. Use the Navigation button to scroll and select the desired call list. Press the Select soft key, or  
–
–
–
Press 1 on the keypad for Missed Calls.  
Press 2 on the keypad for Received Calls.  
Press 3 on the keypad for Placed Calls.  
3. Press the Exit soft key to return to the previous directory menu.  
Place a Call from Call History  
To place a call to a number in the call history list, perform the following steps:  
1. Use the Navigation button to scroll through the call history list.  
2. Use the Select soft key to select a phone number. The digits will appear on the phone display.  
3. To dial the number as it appears on the phone display:  
–
Press the Dial soft key.  
To edit the number on the phone display before dialing:  
1. Press the EditDial soft key to place the cursor at the beginning of the number on the phone display.  
2. Use the keypad to edit the digits as needed. Use the backspace (<<) soft key to erase digits that were entered incorrectly.  
3. Press the Dial soft key to place the call.  
Clear Call History  
To clear all numbers in the directory histories  
•
Press the Clear soft key.  
Note  
The Clear soft key clears all call history lists. Selective clearing of call history lists is not supported.  
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Use Audio Paging  
Audio paging provides a one-way voice path to the phones that have been designated to receive paging. It does not have a  
press-to-answer option like the intercom feature.  
To use the paging function for paging a group, perform the following steps:  
1. Select an available phone line by lifting the handset. Listen for the dial tone.  
2. Dial the designated paging group number.  
Each idle IP phone that has been configured with the paging number answers automatically in speakerphone mode, and the  
phone displays the caller ID.  
3. When you finish speaking your message and hang up, the phones are returned to their idle states.  
Use the Intercom Feature  
Cisco Unified CallManager Express supports intercom functionality for one-way and press-to-answer voice connections using  
a dedicated pair of intercoms on two phones that speed-dial each other.  
To use the intercom feature, perform the following steps:  
1. Press the Menu button.  
2. Use the Navigation button to select Directories.  
3. Use the Navigation button to select Speed Dial.  
4. Select intercom Speed Dial.  
The called IP phone automatically answers the call in speakerphone mode with mute activated. A beep sounds to alert the  
recipient to the incoming call.  
To respond to an intercom call:  
•
Press the Mute button, or lift the handset.  
Activate Do Not Disturb (DND)  
For visual call alerting and information without audible ringing, use DND. Calls receive normal call-forward-busy and  
no-answer treatment.  
To activate the Do-Not-Disturb feature, perform the following steps:  
1. Press the more soft key to locate the DND soft key.  
2. Press the DND soft key. A display text message will indicate that the phone is in Do-Not-Disturb mode.  
Note  
Pressing the DND soft key immediately forwards the call to the call-forward destination set on the phone. If the  
call-forward destination is not set, pressing the DND soft key will disable the ringer.  
To deactivate the Do-Not-Disturb feature, repeat Steps 1 and 2.  
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8 Cisco CallManager Express Functionality, by Cisco Unified IP Phone  
Model Number  
Table 1 provides a quick reference table of the Cisco CallManager Express 3.2 and later functionality by model number to the  
corresponding page reference.  
Tab le 1  
Cisco CallManager Express Functionality, by Cisco Unified IP Phone Model Num ber  
Section  
7902  
—
—
—
—
4
7905/7912  
15  
—
—
10  
10  
—
10  
8
7910  
—
—
19  
19  
19  
19  
18  
17  
—
—
—
—
—
—
17  
21  
20  
18  
—
18  
18  
—
—
—
—
17  
—
—
—
7914  
—
—
—
23  
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
23  
—
—
—
—
—
7931  
50  
—
45  
45  
45  
45  
45  
43  
35  
46  
49  
35  
46  
—
44  
48  
47  
44  
35  
44  
44  
32  
46  
—
47  
32  
49  
48  
49  
7935/7936 7940/7960  
Activate Do Not Disturb (DND)  
Add an Entry to the Personal Phone Book  
Adjust the Call Volume  
Adjust the Display Contrast  
Adjust the Ring Volume  
Adjust the Speaker Volume  
Adjust the Volume for the Current Call  
Answer a Call  
—
29  
—
27  
—
—
27  
26  
—
—
—
—
—
29  
26  
28  
—
26  
—
—
27  
—
—
—
—
26  
—
29  
—
50  
—
—
45  
45  
—
45  
43  
—
46  
49  
—
46  
—
44  
48  
47  
44  
—
44  
44  
—
46  
—
47  
43  
49  
48  
49  
—
4
3
Busy Monitored Line  
Call-Blocking (Toll Bar) Override  
Clear Call History  
—
—
—
—
—
—
3
—
11  
14  
—
10  
—
8
Directory Transfer  
Divert Incoming Calls  
Edit an Entry in the Personal Phone Book  
End a Call  
End a Conference Call  
Forward All Calls  
5
12  
12  
9
5
Hold a Call  
3
I-Hold  
—
4
—
9
Manage Call Waiting  
Mute a Call  
—
—
—
—
—
3
9
Obtain Dial Tone and Place a Call  
Park a Call  
—
11  
—
12  
8
Perform Basic Call Functions  
Pick Up Calls  
Place a Call  
Place a Call from Call History  
Place a Call from Your Local Directory  
—
—
—
14  
13  
13  
Place a Call from Your System Speed-Dial  
Directory  
Place a Conference Call  
Program Personal Speed-Dial Buttons  
Redial a Number  
5
—
3
12  
13  
8
20  
—
18  
18  
19  
—
23  
—
—
—
48  
48  
44  
45  
45  
28  
—
26  
—
—
48  
48  
44  
45  
45  
Retrieve Voice-Mail Messages  
Select the Ring Type  
4
9
—
10  
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Table 1  
Cisco CallManager Express Functionality, by Cisco Unified IP Phone Model Num ber (continued)  
Section  
7902  
4
7905/7912  
7910  
20  
21  
—
7914  
23  
—
7931  
46  
7935/7936 7940/7960  
Transfer a Call  
11  
15  
—
—
—
14  
27  
28  
50  
—
29  
—
46  
50  
—
—
—
49  
Use Audio Paging  
5
50  
Use the Intercom Feature  
Use the Navigation Pad and Select Button  
Use the Personal Phone Book  
View Call History  
—
—
—
—
—
50  
—
—
34  
—
—
—
—
—
50  
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Cisco Systems, Inc.  
170 West Tasman Drive  
San Jose, CA 95134-1706  
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San Jose, CA 95134-1706  
USA  
Asia Pacific Headquarters  
Cisco Systems, Inc.  
168 Robinson Road  
#28-01 Capital Tower  
Singapore 068912  
www.cisco.com  
www.cisco.com  
www.cisco.com  
Tel: 408 526-4000  
800 553-NETS (6387)  
Fax: 408 526-4100  
www-europe.cisco.com  
Tel: 31 0 20 357 1000  
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Tel: +65 6317 7777  
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Cisco Systems has more than 200 offices in the following countries. Addresses, phone numbers, and fax numbers are listed on the  
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