Easy
Operation
Guide
CONTENTS
Preface
Copying Functions
What You Can Do with This Machine
What You Can Do with This Machine
Send Function
What You Can Do with This Machine
(Send Basic Features Screen) ....... 21
Other Useful Features
Operating the Machine from a Computer
Printing from Your Computer
Store this guide next to the machine for future reference.
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How the Manuals Are Divided
How the Manuals Are Divided
The manuals for the machine are divided as follows. Please read them as necessary to make full use of the machine.
Manuals included with optional equipment are included in the list below. According to the product you have bought
and the system configuration, you may not have some of these manuals.
Connecting the Machine to a
Network or Computer
Operating the Machine from a
Computer
Read this manual to learn
how to connect the machine
to a network.
Read this manual to learn
how to access the machine
from a computer to operate
and confirm jobs, and edit
the various settings of the
machine.
Network Guide
Remote UI Guide
How to Use the Machine and Function Overview
Easy Operation Guide
Read this manual to learn the basic operations of the machine, grasp a basic
knowledge of what the machine can do, or find out what kind of useful functions
it has. Keep it next to the machine for future reference.
Confirming the Status of the
Machine
Using the Machine in a TCP/IP
Network
The Control Panel
The Additional Functions Mode
Operating Jobs
Using the Machine in a NetBIOS
Network
Making a Copy
How to Make the Machine More Convenient
Editing the Address Book and the
Various Settings of Machine
Using the Send Function
Other Useful Functions
Using the Machine as a
Scanner
Using the Machine as a Printer
Handling and Operating the Machine
Read these manuals to learn
Read these manuals to learn
PCL/UFR II
Printer Guide
how to edit the settings in
order to use the machine as
a printer.
how to edit the settings in
order to use the machine as
a scanner.
Read this manual to learn about the things to take care of when using the
machine, basic operations, optional equipment, machine maintenance and
paper jam removal procedures.
Reference Guide/
User’s Guide
Sending Guide
Before Using the Machine
Operating the Touch Panel Display
Using Optional Equipment
Additional Functions
System Manager Settings
Loading Paper
Replacing Toner Cartridges
Removing a Paper Jam
Setting the Various Items in
Settings Menu
Installing the Drivers
How to Send
Setting the Various Items in Utility
Menu
Various Send Features
Read this manual to learn how to copy documents, and the various copying
features.
Copying Guide
Basic Copying Procedure
Useful Copying Features
Memory Mode
Driver Guides
Other Guides
Changing the Settings to Suit Your Needs
Fax Driver Guide
Network Quick Start Guide
Read this manual to learn how to send scanned documents to fax destinations.
Read this manual to learn how to install and use the
driver which enables you to fax documents created
on a computer with the machine.
Read this manual to start learning how to install and
use the driver of the machine.
Facsimile Guide
Fax Function
Registering/Editing an Address in the
Address Book
Starter Guide
Basic Fax Methods
PCL Driver Guide
UFR II Driver Guide
Read this manual to start using this machine first.
System Settings
Useful Fax Functions
Checking/Changing the Fax Status
Customizing Fax Settings
Printing Communication Reports
Troubleshooting
Read this manual to learn how to install and use the
driver which enables you to print from a computer.
1
2
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What You Can Do with This Machine
What You Can Do with This Machine
Refer to this manual for examples of the useful
ways in which you can use your machine.
The ImageCLASS MF7280 brings to you all the elements you
will ever need in a digital multitasking machine.
To Enlarge/Reduce an Image to Copy
to a Different Size Paper .......................................... P.9
Copying Function
The ImageCLASS MF7280 incorporates a rich array of input and output features that
can greatly enhance your efficiency. Equipped with features that meet the needs
of document work in a digitized office, the ImageCLASS MF7280 represents the
ultimate in digital multitasking machines.
Enables you to save costs with features such as
printing a single sided document on both sides of
the paper, or printing two pages of a document on
each sheet of paper. Also with the Collate mode, the
Copying function is perfect for creating materials for
meetings.
Send Outside the Company
Fax
Original
Telephone Line
Fax
Function
I-Fax
1
2
3
Send Function
4
Send
Internet
Function
Enables you to send scanned documents. You can
also send to multiple destinations, and forward
received faxes as well. You can send by Fax, I-Fax, E-
mail, or File Server.
Copy
Function
4
3
2
1
E-Mail
Copy/Print
LAN
Print
Function
Remote UI
Function
1
2
3
4
Print Function
Enables you to print on both sides of paper, output
sets of printouts, and use various other useful features
when printing documents from a computer.
In-company Computers
To Stamp Originals
Which Have Already Been Scanned.......................P.23
3
4
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The Control Panel
The Control Panel
To Switch Functions
The control panel consists of a touch panel display, for setting the various functions, and physical keys such as the
Start key, Stop key, and the Control Panel Power Switch. The following is an explanation of the keys used in this
manual. For more information, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.
COPY key
COPY
Press to use the Copy function.
SEND key
SEND
Press to use the Send function.
Send Basic Features screen
ON/OFF
Control Panel Power Switch
COPY
SEND
Press to turn the control panel ON or OFF.
ABC
JKL
TUV
DEF
Serial No.
1
4
7
2
5
8
3
6
9
Reset Key
Reset
MNO
GHI
Press to restore the standard settings of the machine.
PQRS
WXYZ
Serial No. Key
Additional
Functions
0
Clear
Stop
Press to display the serial No. on the touch panel
display.
Log In/Out
Start
Display
Contrast
Touch Panel Display
Processing/
Data
Error
Power
Stop Key
The settings screen for each function is shown on this
display.
Press to stop a job in progress (scanning only), such
as a scan job, copy job, or fax job.
Numeric Keys
To Confirm or Edit the Job Status
Press to enter numeric values.
Start Key
Additional Functions key
Press [System Monitor] to
Press to start an operation.
Press to specify additional functions.
Log In/Out Key
display the screen on the
left, enabling you to confirm
the job status, and cancel
print jobs. You can also see
the machine status, such
as the amount of remaining
paper.
For more information about additional
functions, see p.27.
Press after entering your ID and
password when Department ID
Management is set.
Clear Key
Press to clear entered values.
Display Contrast Dial
Use to adjust the brightness of the touch panel
display.
System Monitor Screen
5
6
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Making a Copy
Copying Functions
Making a Copy
The following is an explanation of the basic procedure for copying a document. For more detailed procedures, see the
references to other guides.
Preparations
Place Your Originals
Specify the Number of Copies
Start Copying
Placed in the feeder
PQRS
TUV
WXYZ
ABC
JKL
TUV
DEF
Serial No.
7
8
9
1
4
7
2
5
8
3
6
9
Reset
MNO
GHI
itional
0
Clear
c
tions
Stop
Log In/Out
Start
PQRS
WXYZ
Display
Contrast
Additional
Functions
0
Clear
P
rocessing/
Stop
Error
Power
D
ata
Log In/Out
Start
Display
Contrast
Copy Basic Features screen
Placed on the platen glass
COPY
Place your originals.
Enter the desired number of copies (1 to 99)
with the numeric keys.
Press
.
Press
function.
to switch to the Copy
If the following screen is displayed, enter the
If you have placed your originals on the platen
glass, close the feeder/platen glass cover after
placing your originals.
If you make a mistake when entering values, press
enter the correct values.
When copying is complete, remove your originals.
If the following screen is displayed, follow the
[Department ID] and [Password]
the control panel.
press
on
instructions on the screen and press
once for
If necessary, set copy modes in the Copy Basic
Features screen.
each original. When scanning of the originals is
complete, press [Done].
The number of copies you specify is displayed on
the right side of the Copy Basic Features screen.
For more information on the copy modes you can
PQRS
TUV
WXYZ
7
8
9
To set the various copy modes, press [Special
Features].
Additional
Functions
0
Clear
Stop
Log In/Out
Start
Display
Contrast
If Department ID Management is set, press
.
Processing/
Data
Er
Power
For more information on the copy modes you can
To cancel, or continue copying
If Department ID Management is set, it is
necessary to enter an ID and password. (If an
optional Card Reader-E1 is attached, insert a
control card.)
You can also place paper in the stack bypass to
copy. (For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.)
To cancel scanning
To make another copy while printing
Press [Done].
Press
.
Place the next original.
For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.
Press
.
To cancel using the touch panel display
Press [Cancel] on the pop-up screen that appears while
the machine is scanning, printing, or waiting to print.
7
8
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What You Can Do with This Machine (Copy Basic Features Screen)
Copying Functions
What You Can Do with This Machine
(Copy Basic Features Screen)
The following is an explanation of the features often used
when copying a document. For more detailed procedures,
see the references to other guides.
Copying Guide Chapter 2
To Copy onto Irregular Sized Paper
To use more convenient functions (Special Features), press
[Special Features] to access the Special Features screen.
To copy onto non-standard size paper, simply set the type
(such as Plain, Heavy) of the paper, and load it into the
stack bypass.
1
3
Copy Basic Features screen
* The numbers in the illustrations refer to operation steps.
2
4
To Enlarge/Reduce an Image to Copy to a
Different Size Paper
Copying Guide Chapter 2
Original
Copy
Useful when enlarging or reducing an original of one
standard paper size to another, such as enlarging an LTR
sized original to LGL size, or reducing LGL to LTR size.
Simply select the desired paper size from the displayed
keys to automatically set the optimal zoom ratio.
Copying Guide Chapter 2
To Make Two-Sided Copies
When copying many single sided originals, printing on both the front and back sides of paper can help you save
half of the paper costs.
1
1
In the screen on the left, press
[Option] to set the orientation of the
two-sided copies.
2
2
1
Original
Copy
Copying Guide Chapter 2
To Collate Sets of Output Together
Copies are automatically collated into sets
arranged in page order, and output to the trays,
as shown below.
3
Original
Copy 1
Copy 2
Copy 3
3 Copies
1
1
1
1
2
2
2
2
3
3
3
3
4
4
4
4
1
2
9
10
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What You Can Do with This Machine (Special Features Screen)
Copying Functions
What You Can Do with This Machine
(Special Features Screen)
The following is an explanation of the
features often used when copying a
document. For more detailed procedures,
see the references to other guides.
Copying Guide Chapter 3
To Adjust the Contrast (Sharpness)
This mode enables you to make copies of the
original with sharper or softer contrast.
When you copy a blurry image, use [High] to
make it sharper, and use [Low] to copy an image
containing halftones with a softer contrast.
Special Features screen
* The numbers in the illustrations refer to operation steps.
Copying Guide Chapter 3
To Copy Facing Pages in a Book
It is common for the paper size to become too large when copying an opened
book. Use this mode to copy facing pages in a book or bound original.
Original
Copy
To Copy Multiple Originals onto One sheet of
Paper
Copying Guide Chapter 3
1
1
Copy
This mode enables you to reduce
multiple originals or two-sided originals
to fit onto one sheet of paper. This is
Original
useful for arranging a variety of originals
on one sheet of paper for easy viewing
and for saving paper and space when
storing printouts.
or
1
2
4
3
2 On 1
(two pages on one sheet of paper)
1
Copy
2
1
Copying Guide Chapter 3
To Copy Different Size Originals Together
1
3
2
4
This mode can enable you to copy a mix of different size originals in the feeder together,
depending on the mix of sizes. You can copy a mix of originals such as 11x17 and
LTR (originals with different widths), or LTR and STMT (both width and height slightly
different).
4 On 1
(four pages on one sheet of paper)
11x17 Original
1
3
5
6
LTR Original
1
Direction to load
the paper
2
4
2
11
12
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What You Can Do with This Machine (Special Features Screen)
Copying Functions
What You Can Do with This Machine (Special Features Screen)
Copying Guide Chapter 3
To Erase the Dark Border when Copying a Book
This enables you to erase the dark border, as well as center and contour lines
that appear if you are copying facing pages in a book or bound original onto a
single sheet of paper.
Copy
With Original
Original
1
Frame Erase
Special Features screen
* The numbers in the illustrations refer to operation steps.
Copy
2
Without Original
Frame Erase
Copying Guide Chapter 3
To Recall Commonly Used Settings
Commonly used combinations of modes can be stored in
Mode Memory to be recalled with the touch of a button.
Specify the Copy Settings you want to store beforehand,
and store the settings.
Copy
3
Original
With Book
Frame Erase
1
4
Copy
Without Book
Frame Erase
5
6
Copy
2
3
7
Original
4
With Binding Erase
5
Copy
Without Binding Erase
To recall stored settings, display the Mode Memory screen
which the settings are stored press [OK].
select the key in
1
2
13
14
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Overview of Copy Features
Copying Functions
Overview of Copy Features
Use the Copy Basic Features screen and the Special Features screen to set the various copy modes.
Copying Guide Chapters 1 and 3
Copy Basic Features Screen
5
6
Paper Select
Press to select the paper size/type and the paper source.
1
2
3
4
Direct
Adjust Contrast
Press to make copies in the same size as your original.
Press to manually control the copy exposure. Press [A] to select or
cancel the automatic exposure control.
5
1
2
Press to reduce or enlarge the copy size.
7
Original Type Selection
6
7
Press to change the original type when the originals include
photos, etc.
3
4
Press to select the Collate, Group, or Staple mode.
Copying Guide Chapters 4 and 5
Special Features screen
4
Press to eliminate dark border areas and lines that appear around
original images or shadows from binding holes.
1
2
3
Two-page Separation (see p. 11)
4
Press to copy facing pages of an opened book onto separate copy
sheets.
5
6
Mode Memory (see p. 13)
1
2
3
Press to store or recall copy modes.
5
6
Press to automatically reduce two or four originals to fit onto a
one-sided or two-sided copy sheet.
Press to sharpen or soften the image of the original in the copy.
Different Size Originals (see p. 11)
Press to make copies when feeding different size originals
together in one group, by placing them in the feeder.
15
16
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Sending a Fax
Send Functions
Sending a Fax
The following is an explanation of the basic procedure for sending a fax. For more information on the settings, see the
references in each step.
Preparations
Place Your Originals
Enter the Fax Number
Start Sending the Fax
Placed in the feeder
PQRS
TUV
WXYZ
ABC
JKL
TUV
DEF
Serial No.
7
8
9
1
4
7
2
5
8
3
6
9
Reset
MNO
GHI
itional
0
Clear
c
tions
Stop
Log In/Out
PQRS
WXYZ
Start
Display
Contrast
Additional
Functions
0
Clear
Stop
P
rocessing/
Error
Power
Log In/Out
Data
Start
Display
Contrast
Enter the fax number manually.
Press
.
Send Basic Features screen
Placed on the platen glass
Press
to switch to the fax mode.
Place your originals.
SEND
If Department ID Management is set, it is
necessary to enter an ID and password. (If an
optional card reader is attached, insert a control
card.)
For bound or irregular sized originals, place them
on the platen glass.
To specify two or more destinations, use the
Address Book, one-touch buttons, or favorites
buttons. You can enter one destination using the
numeric keys.
When scanning is complete, remove your originals.
For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.
Specifying the Fax Number Using an Address Book
You can also specify the fax destination using an
address book if you have registered a fax destination
in the address book in advance.
2
By pressing [One-touch Buttons], you can also
specify destinations you have registered in
advance.
1
For instructions on registering destinations in the address
book, see p.43.
3
By pressing [New Address], you can enter one
new destination.
To send a clear fax, set a high resolution. You can
set the resolution by pressing [Scan Settings].
By pressing [Address Book], you can also specify
destinations you have registered in advance.
Specifying the Fax Number Using a One-touch Dialing
2
1
For more information on registering fax
destinations, see p.43.
You can also specify the fax destination using a one-
touch dialing if you have registered a fax destination in
the address book in advance.
2
1
For more information on registering destinations for the one-
touch dialing, see p.44.
3
17
18
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Sending a document
Send Functions
Sending a Document
Send is function to send a document via a Internet network. The following is an explanation of the basic procedure for
scanning an original to a file server. For more information on the settings, see the references in each step.
Place Your Originals
Specify Scan Settings
Start Scanning
Diverse Sending Methods
Placed in the feeder
PQRS
TUV
WXYZ
1
7
8
9
itional
2
0
Clear
c
tions
Stop
Log In/Out
Start
Display
Contrast
P
rocessing/
Error
Power
D
ata
3
Select a folder to send.
Press
.
Placed on the platen glass
This procedure is specifying a file path from Address Book.
SEND
Press
to switch to the send mode.
You can specify various scan settings from the
Scan screen.
When scanning is complete, remove your originals.
Place your originals.
For more information on scan settings, see p.21
Specifying new flie path by using the Browse Key
For instructions on sending a document, see
Chapter 4, “Sending Documents,” in the Sending
Guide.
1
2
Specifying new file path by using the Keyboard
You can register destinations that you send to
often, in Address Book or One-touch Buttons.
1
2
For instructions on registering destinations for I-fax
or e-mail in the address book, see p.43.
For instructions on registering destinations for I-fax
or e-mail in the one-touch dialing, see p.44.
For instructions on registering file paths in the
address book or the one-touch dialing, see
Chapter 8, “Storing/Editing Address Book Settings,”
in the Reference Guide.
3
You can easily scan paper documents and send
them to one or multiple recipients through e-mail,
or I-fax, bringing to your work environment
increased efficiency in the arena of document
exchange. I-fax enables you to send a fax or
e-mail via an Internet network. The ability to
send documents to FTP and SMB file servers
also serves to help digitize paper documents for
convenient data access and management.
Specify ‘User’ and ‘Password’ when the folder
setting up a password.
If you do not know the password, consult your
network administrator.
For instructions on specifying a file path, see
Chapter 2, “Basic Sending Methods,” in the
Sending Guide.
If a password has been set for the folder, the Enter
Network Password screen is displayed.
If you do not know the password, consult your
network administrator.
19
20
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What You Can Do with This Machine (Send Basic Features Screen)
Send Functions
What You Can Do with This Machine (Send Basic Features Screen)
The following is an explanation of functions commonly
used when sending a fax or when sending a document
to a computer.
For more detailed procedures, see the references to
other guides.
Facsimile Guide Chapter 2
Sending Guide Chapter 2
To Confirm a Destination
You can view the detailed information of the destination.
Facsimile Guide Chapter 2
Sending Guide Chapter 2
To Recall the Last Destinations
* The numbers in the illustrations refer to operation steps.
Send Basic Features screen
This feature enables you to send
documents to the last three destinations
under the same condition as before.
Facsimile Guide Chapter 2
To Select a Destination from the Address Book
Sending Guide Chapter 2
1
You need to register destinations in the
address book beforehand. This can be
done through Address Book Settings
from the Additional Functions screen.
2
Send Guide Chapter 4
To Send Documents Specifying the File Format
You can specify the file format from among TIFF, JPEG, PDF and PDF (Compact), when
sending for I-Fax, E-mail or File.
Facsimile Guide Chapter 2
To Send Documents Clearly
Sending Guide Chapter 3
To send fine text clearly, select [Super
Fine] or [Ultra Fine] for the resolution.
To send faxes which include photos
clearly, select [Photo] Mode for the
Image Quality.
The time it takes to send a fax may
increase according to the selected
resolution and Image Quality.
Facsimile Guide Chapter 2
Sending Guide Chapter 2
To Specify the Destination Using the Numeric
Keys
You can specify a new destination using
the numeric keys from [New Address].
You can enter one destination using the
numeric keys.
1
1
Facsimile Guide Chapter 2
To Delete a Destination
Sending Guide Chapter 2
Select the destination you want to delete, and press [Erase].
21
22
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What You Can Do with This Machine (Send Basic Features Screen)
Send Functions
What You Can Do with This Machine (Send Basic Features Screen)
The following is an explanation of the
features often used when using the Fax/
Send function of the machine. For more
detailed procedures, see the references to
other guides.
Facsimile Guide Chapter 2
Sending Guide Chapter 2
To Register the Favorite Settings
You can set any possible combination of send
settings and register them in a favorites button
in memory. There are 18 favorites buttons and
they can be assigned names for increased
convenience. This feature is useful for registering
frequently used send settings.
1
* The numbers in the illustrations refer to operation steps.
Send Basic Features screen
2
Facsimile Guide Chapter 2
To Specify the Time to Start Sending
Sending Guide Chapter 4
To specify the time to start sending a
document, for example, to send a document
the first thing the next morning, use Delayed
Send. The document is sent at the specified
time simply by entering that time.
3
4
5
1
Remote UI Guide Chapter 2
To Edit a Destination from a Computer
2
3
You can edit addresses registered in the address book from a Web browser using the Remote UI of the
machine. This is convenient because you can copy and paste Fax numbers E-mail addresses, etc., found on
your computer.
Facsimile Guide Chapter 2
Sending Guide Chapter 4
To Stamp Originals Which Have Already Been
Scanned
Fax Driver Guide
To Send Fax from a Computer
You can stamp every page on the documents
that are sent or scanned using the stamp
features. If you place the document horizontally
on the feeder, it will be stamped at the position
shown in the illustration.
3
1
4
Stamp
1
2
2
Select the print function from the application
After entering the destination, press
[Add to Recipient List].
on your computer
press [Print].
* It is necessary to install the fax driver to send faxes from your computer. The display may differ according to the OS (operating
system) you are using and the fax driver. For more information, see the Fax Driver Guide.
23
24
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Overview of Send Features
Send Functions
Overview of Send Features
SEND
Pressing
displays the Send Basic Features screen. For more information on the features described here, see
the Facsimile Guide or the Sending Guide.
Facsimile Guide Chapter 2
Sending Guide Chapter 2
5
6
7
Favorites Buttons
Send Basic Screen
1
2
3
4
Details
One-touch Buttons
Press to select a destination from the One-touch buttons.
1
Address Book
7
Scan Settings
2
3
4
Enables you to specify the resolution, image quality, and exposure
8
9
Erase
5
6
8
New Address
Recall
9
File Format
5
6
Stamp
Facsimile Guide Chapter 3
Send Settings
Enables you to stamp every page on the documents that are sent
5
6
1
2
3
4
Delayed Send
Direct
Set to send the document at a specified time. (see p.23)
Enables you to send a document ahead of other documents
stored in memory.
1
2
Document Name
Enter a document name. (Only for E-mail, I-Fax and File)
3
4
Subject
Enter a subject for the documents. (Only for E-mail and I-Fax)
Message
Enter messages for the documents. (Only for E-mail and I-Fax)
1
2
Reply-to
Enter destination name. (Only for E-mail and I-Fax)
1
2
E-mail Priority
Set your e-mail proprity. (Only for E-mail)
25
26
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Additional Functions
ON/OFF
COPY
SEND
Additional Functions
ABC
JKL
TUV
DEF
Serial No.
1
4
7
2
5
8
3
6
9
Reset
MNO
GHI
Press
on the touch panel to display the Additional Functions screen. The Additional Functions screen enables you
PQRS
WXYZ
to customize the various settings of the machine. You can also make the necessary settings for using the Fax/Send
function, such as the telephone line type and fax number, address book settings, and forwarding conditions.
Additional
Functions
0
Clear
Stop
Log In/Out
Start
C
Proces
Data
Error
Power
Control Panel
2
1
6
7
Timer Settings
Common Settings
Copy Settings
Communications Settings
Press to make various timer related settings for the machine,
such as the time it takes for the machine to enter into the
Sleep mode.
Press to specify the settings that are common to the Copy,
Fax, and Send functions.
Press to edit settings for the Copy function.
Press to edit the Fax and Send Settings according to your
needs.
See PCL/UFR II Printer Guide
3
Adjustment/Cleaning
Printer Settings
PRINTER SETTINGS
1.DEFAULT PAPERSIZE
Press to make fine adjustments to the zoom, adjust the
contrast, or perform cleaning for the machine.
For more information, see the PCL/UFR II Printer Guide.
5
8
4
Report Settings
System Settings
Address Book Settings
Press to set the print conditions for printing a TX Report and
Activity Report, or to print the contents of the Address Book or
Additional Functions.
Press to set System Settings, Department ID Management
settings, Network Settings, and other system settings.
Press to register destinations in the Address Book.
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Additional Functions
Additional Functions
Enables you to select the language displayed on the touch panel display.
Reference Guide Chapter 3
1 Common Settings
Enables you to reverse the contrast on the touch panel display for better viewing. The
Enables you to specify the settings that are common to the Copy, Fax, and Send functions.
Reversed Display mode reverses the light and dark areas on the touch panel display.
Error Display for Dirty Feeder
Enables you to set this mode to ‘On’ to display the error message on the touch panel display
Enables you to specify the screen that is displayed when you turn ON the main power. You
if there is dust in the feeder.
can select [Copy] or [Send]. For example, if you often use the Send function, it is convenient
to set the Send function as the initial function.
(4/5)
Auto Clear Setting
Initialize Common Settings
Enables you to set whether the screen specified as the Initial Function is displayed after Auto
Enables you to restore all of the Common Settings to their defaults (initial settings).
Clear initiates.
Enables you to set whether to sound audible tones.
Toner Saver Mode
Enables you to select the toner consumption for printing.
(1/5)
(5/5)
Printer Density
Enables you to set the density for printing.
Enables you to ensure that the key for entering values in inches is displayed on the various
numeric entry screens.
Drawer Eligibility For APS/ADS
Enables you to set which paper sources can be used for Automatic Paper Selection and
Auto Drawer Switching. This setting can be made independently for all the different functions
of the machine, and is especially useful when you want to use different paper sources for
different purposes.
(2/5)
Register Paper Type
Enables you to specify the paper type loaded in each paper source.
Energy Consumption in Sleep Mode
Enables you to set the amount of energy that the machine consumes when it is in the Sleep
mode.
Stack Bypass Standard Settings
Enables you to set the paper size and type that the stack bypass uses beforehand. This
setting is useful if you always load the same paper size and type into the stack bypass.
Paper Feed Method Switch
Enables you to set the priority of copy speed or copy quality for each cassette.
(3/5)
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Additional Functions
Additional Functions
Bond Special Fixing Mode
Enables you to specify to perform special fixing for bond paper.
Reference Guide Chapter 3
2 Timer Settings
Special Mode S
Enables you to choose whether to set a high priority on avoiding offset or on speed.
Enables you to make various timer related settings for the machine, such as the time it takes for the machine to
enter into the Sleep mode.
Auto Adjustment for Dirty Feeder
When this function is set to ‘On’, dust, dirt or foreign objects in the feeder will not be printed.
Date & Time Settings
Enables you to set current date and time. The date and time set here is used as the time
setting when required for any of the device functions.
(3/3)
Auto Sleep Time
Enables you to set the machine to automatically switch the control panel power switch OFF
when it has been idle for a certain period of time after the last print job or a key operation is
performed.
Facsimile Guide Chapter 7
Sending Guide Chapter 10
4 Report Settings
Auto Clear Time
Enables you to set the machine to automatically return to the Basic Features screen of the
selected function when it has been idle for a certain period of time after the last print job or a
key operation is performed.
Press to set the print conditions for printing a TX Report and Activity Report, or you can print the contents of the
Address Book or Additional Functions.
Settings
Enables you to set the print conditions for printing a TX Report and Activity Report.
(1/1)
TX Report
Enables you to check whether faxes were sent correctly to the intended destination. A TX
Report can automatically be printed after the documents are sent. You can also set the
machine to print a TX Report only when a transmission error occurs.
Reference Guide Chapter 3, 6
3 Adjustment/Cleaning
Activity Report
Enables you to show the results of sent and received documents. You can set for the
Activity Report to be printed at a specified time or be automatically printed when the
number of sent and received documents reaches 40. You can also print the send and
receive logs separately.
Enables you to make fine adjustments to the zoom, adjust the contrast, or perform cleaning for the machine.
Transfer Roller Cleaning
Enables you to clean the transcription roller in the main unit when the backside of paper is
smudged with printing.
RX Report
Enables you to check whether the documents were sent correctly from the sender’s
machine and were received successfully by this machine. A RX Report can be printed
automatically after documents are received. You can also set the machine to print a RX
Report only when a reception error occurs.
Fixing Unit Cleaning
Enables you to clean the fuser roller in the main unit when black streaks appear with printing
or you replace the toner cartridges.
Feeder Cleaning
Print List
Enables you to clean the rollers of the feeder by repeatedly feeding blank sheets of paper
Enables you to print an Address Book List or a User’s Data List (contents of the
settings specified from the Additional Functions screen).
through it.
(1/3)
Special Mode M
Enables you to improve the print quality or irregular print density.
Special Mode N
Enables you to prevent paper curling or jamming.
Special Mode O
Enables you to prevent paper jams with two-sided printing.
Special Mode P
Enables you to use more efficiently lightweight paper for printing.
(2/3)
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Additional Functions
Additional Functions
Restrict Access to Destinations
See the Facsimile Guide Chapter 6, the Sending Guide Chapter 9
See the Reference Guide, Facsimile Guide,
Sending Guide, Network Guide
5 System Settings
Enables you to restrict sending documents to destinations that are not registered in the
address book.
Press to set System Manager Settings, Department ID Management settings, Network Settings, and other
system settings.
License Registration
This setting is not functional in this model.
System Manager Settings
See the Reference Guide Chapter 5
Display Dept. ID/User Name
See the Reference Guide Chapter 5
Enables you to set the System Manager settings.
(2/2)
Enables you to set whether or not to display the Department ID on the Job/Print Status
Display Area of the touch panel display.
Department ID Management (see p. 41)
Enables you to manage the machine by limiting its use to only those who enter the correct
Department ID and password. This is called Department ID Management. Department
IDs and passwords for up to 1000 departments can be registered. Use Department ID
Management to keep track of the copy, scan, and print totals for each department.
Job Log Display
See the Reference Guide Chapter 5
Enables you to confirm the jobs using [System Monitor].
Network Settings
See the Network Guide
Use USB Device
See the Reference Guide Chapter 5
Enables you to make the necessary settings to connect the machine to a network.
Enables you to set whether or not to restrict jobs through the USB interface.
Enables you to set the machine to forward received fax/I-fax documents to other machines
(1/2)
or file servers.
Copying Guide Chapter 4
6 Copy Settings
Device Info Settings
See the Reference Guide Chapter 5
Press to edit settings for the Copy function.
Enables you to set a unit name and location for the machine.
Image Orientation Priority
Enables you to set the image orientation priority.
User ID Management
See the Reference Guide Chapter 5
Enables you to set whether or not to use the User ID Management.
Auto Orientation
Enables you to set the machine to use information, such as the size of the original and
the zoom ratio, to determine the most suitable orientation for the specified paper size and
automatically rotate the image, if necessary.
Communications Settings
See the Facsimile Guide Chapter 5, the Sending Guide Chapter 7
Enables you to make various settings, such as settings for the send/receive start speed and
the reception mode.
Standard Settings
Enables you to change the Standard Settings to suit your needs, or restore them to their
default settings. The Standard Settings refers to a combination of copy modes that the
Remote UI On/Off
See the Reference Guide Chapter 5
machine automatically returns after the power is turned ON, or when
is pressed.
Enables you to set whether to use the Remote UI of the machine. The Remote UI enables
you to operate the machine and perform settings from your computer.
Enables you to restore all of the Copy Settings to their defaults.
(1/1)
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Additional Functions
Additional Functions
TX Settings
Register Favorites Button
Facsimile Guide, Sending Guide
Communications Settings
7
See the Sending Guide Chapter 7
Enables you to set any possible combination of send settings and register them in a favorites
button in memory.
Press to register or edit the default Communications Settings according to your needs.
TX Settings
Color TX Scan Settings
See the Sending Guide Chapter 7
Enables you to set the priority for color scanned data.
Unit Name
See the Facsimile Guide Chapter 1, the Sending Guide Chapter 1
(3/3)
Enables you to register your name or your company’s name as the unit’s name (a
Default Screen for Send
department name is optional). The unit name is printed at the top of sent documents. For fax,
the unit name can be displayed on the touch panel display of the receiving party’s machine.
See the Sending Guide Chapter 7
Enables you to set whether the Favorites buttons, one-touch buttons, or the initial function
screen will be displayed on the initial Send Basic Features screen when the power is turned
ON, or the Auto Clear mode is activated.
Data Compression Ratio
See the Sending Guide Chapter 7
Enables you to set the compression ratio for color scanned data.
Initialize TX Settings
See the Sending Guide Chapter 7
Enables you to restore almost all of the TX settings to their default settings.
Retry Times
See the Sending Guide Chapter 7
Enables you to set the mode which automatically resends data when the data could not be
sent.
RX Settings
Two-Sided Print
See the Sending Guide Chapter 7
TX Settings
Enables you to print received documents on both sides of the paper you select.
Select Cassette
See the Sending Guide Chapter 7
Enables you to set how the machine prints documents when there is no paper matching the
size of the received document.
Receive Reduction
See the Sending Guide Chapter 7
(1/3)
RX Settings
Enables you to set the machine to automatically reduce received documents so that the
whole document is printed within the printable area of the paper.
TX Settings
Edit Standard Send Settings
See the Sending Guide Chapter 7
Enables you to change the standard settings for the Send function, including the scan mode.
TX Terminal ID
See the Facsimile Guide Chapter 5
(1/2)
Enables you to specify whether the Terminal ID information is printed at the top of documents
that you send through fax.
(2/3)
RX Settings
Gamma Value for Color Send Jobs
See the Sending Guide Chapter 7
Continue Printing When Toner Is out
See the Sending Guide Chapter 7
Enables you to set the gamma value for color scanned data.
Enables you to set whether the machine continues printing received documents and reports
when it is running out of toner.
Sharpness
See the Sending Guide Chapter 7
Enables you to scan original images with a sharper or softer contrast.
(2/2)
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Additional Functions
Additional Functions
User Settings
RX Settings
ECM RX
Unit Telephone #
See the Facsimile Guide Chapter 1
See the Facsimile Guide Chapter 4
Enables you to receive incoming documents using the Error Correction Mode (ECM).
Enables you to store the machine’s fax number. The number may also be displayed on the
touch panel display of the receiving party’s machine, depending on their type of machine.
Tel Line Type
See the Facsimile Guide Chapter 1
Enables you to set the telephone line type.
Monitor Volume Control
See the Facsimile Guide Chapter 4
Register Destinations
File Settings
Enables you to set the volume for the alarm and monitor tones that this machine emits during
a fax transmission.
(1/1)
(1/1)
TX Settings
ECM TX
See the Facsimile Guide Chapter 4
Facsimile Guide Chapter 5
Sending Guide Chapter 8
Enables you to reduce the effect of system and line errors on documents that occur during
sending or receiving with another fax unit that supports ECM.
8 Address Book Settings
Pause Time
Press to register destinations that you send often.
See the Facsimile Guide Chapter 4
Enables you to set the pause time when sending a fax.
Enables you to save yourself the effort of entering the destination every time it is used.
Auto Redial
See the Sending Guide Chapter 4
TX Settings
Enables you to store up to 200 destinations in the one-touch buttons.
Enables the machine to automatically redial the recipient’s fax number if the recipient cannot
be reached due to a busy line, or if a sending error occurs.
Check Dial Tone Before Sending
See the Facsimile Guide Chapter 4
Enables you to set whether to check for a dial tone before dialing when sending a fax.
(1/2)
Rotate Send
See the Facsimile Guide Chapter 4
(1/1)
Enables you to set the mode which automatically corrects the orientation of the document by
rotating the image when sending.
(2/2)
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Additional Functions
Additional Functions
* The numbers in the illustrations refer to operation steps.
* The numbers in the illustrations refer to operation steps.
Reference Guide Chapter 3
Reference Guide Chapter 3
To Set the Send Screen as the Initial Function
To Change the Display Language
1
Initial Function
Language Switch
1
2
2
Enables you to select the language displayed on the
touch panel display.
Enables you to specify the screen that is displayed
when you turn ON the main power, or when Auto
Clear initiates. You can also set the Auto Clear
mode.
Reference Guide Chapter 3
Reference Guide Chapter 3
To Turn Off the Audible Tones
To Reverse the Contrast of Display
Job Duration Display
Reversed Display (B/W)
1
1
2
2
Enables you to reverse the contrast on the touch panel
display for better viewing. The Reversed Display mode
reverses the light and dark areas on the touch panel
display. If you find it hard to read what is being shown
on the touch panel display, try using this mode.
You can set on or off about enter tone and error
tone ect. Also, you can control the volume of audible
tones.
3
To Change the Initial Settings for the Copy
Function
Reference Guide Chapter 3
To Enter Values in Inches
Copying Guide Chapter 4
Inch Entry
1
Standard Settings
2
Enables you to enter values in inches on screens
in which millimeter units are used. Ensures that the
key for entering values in inches is displayed on the
various numeric entry screens, as in the screen shot
on the right. Press [Inch] to enter values in inches.
Enables you to change the Standard Settings to suit
your needs, or restore them to their default settings.
The Standard Settings refers to a combination of copy
modes that the machine automatically returns after the
power is turned ON, or when is
pressed.
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Additional Functions
Additional Functions
* The numbers in the illustrations refer to operation steps.
* The numbers in the illustrations refer to operation steps.
Reference Guide Chapter 5
Sending Guide Chapter 9
To Set a Department ID and Password
To Forward a Fax/I-Fax
2
Department ID Management
Forwarding Settings
1
1
2
3
By setting the Department ID Management,
you can restrict which User can use copy, fax and
printer. Also you can set the restriction of print totals
for each departments.
Enables you to forward Received documents to a
destination that has been registered in the machine
beforehand.
3
4
4
5
5
* Make sure not to forget your password.
6
7
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Additional Functions
Additional Functions
* The numbers in the illustrations refer to operation steps.
Facsimile Guide Chapter 5
Sending Guide Chapter 8
Facsimile Guide Chapter 5
Sending Guide Chapter 8
To Register Commonly Used Destinations in
the Address Book
To Register Commonly Used Destinations as
One-touch Buttons
Address Book Settings
Address Book Settings
1
1
2
3
2
You can store the address/number and name of a
destination in the Address Book. This enables you
to easily specify the destination when sending a fax,
I-fax, E-mail, or to a file server.
You can store the address/number and name of a
destination in the One-touch Button. This enables
you to easily specify the destination when sending a
document.
You can select Address Type as follows.
You can select Address Type as follows.
4
Fax
: Normal Fax.
3
Fax
: Normal Fax.
E-mail : Sending a file attached to an e-mail message.
I-Fax : Sending Fax by Computer network.
E-mail : Seiging a file attached to an e-mail message.
I-Fax : Sending Fax by Computer network.
File
: Scan Folder Path.
File
: Scan Folder Path.
Group : You can register plural destinations in one Address
button.
Group : You can register plural destinations in one Address
button.
You can set Sending Speed, Long
Distance, and ECM TX in the Option
settings.
You can set Sending Speed, Long
Distance, and ECM TX in the Option
settings.
5
4
In addition to the addresses/numbers and
names of destinations, you can also set
In addition to the addresses/numbers and
names of destinations, you can also set
communications settings such as the sending
time and sending speed. For more information,
see Chapter 5, “Customizing Fax Settings” in
the Facsimile Guide and Chapter 7 “Customizing
Communications Settings” in the sending Guide.
6
communications settings such as the sending
time and sending speed. For more information,
see Chapter 5, “Customizing Fax Settings” in
the Facsimile Guide and Chapter 7 “Customizing
Communications Settings” in the sending Guide.
5
7
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Operating the Machine from a Computer (Remote UI)
Other Useful Features
Operating the Machine from a Computer
(Remote UI)
For more information, see the Remote UI Guide.
To Operate the Machine from Your Seat
To Edit the Address Book from a Computer
The Remote UI enables you to control functions, such as confirming the status of the machine, and job
operations, all from your PC’s web browser. For more information, see the Remote UI Guide.
The Remote UI enables you to edit the Address Book of the machine using the Web browser on your computer.
Select the Address Book in the Remote UI, and enter a new destination. Destinations registered using the
Remote UI are stored in the Address Book of the machine. For more information, see the Remote UI Guide.
2
1
1
Enter the IP address of the machine into the Web
browser on your computer to access the Remote UI.
You can perform various functions from the Remote
UI, such as editing the Address Book.
Press [None] to display the screen for registering
destinations.
Specify the type of address from [Type]
the necessary infomation depending on the type of
address you have selected click [OK].
enter
* The IP address in the above screenshot is fictitious. Ask your
system administrator for the IP address of your machine.
To Check the Remaining Amount of Paper from Your Seat
Register Address
Forwarding Settings
System Settings
The Remote UI enables you to check the machine’s current status, such as the amount of paper remaining in
the various paper sources. This is useful as a guide for knowing when to load paper.
Select [Device] in the
Remote UI.
Check the remaining amount of paper.
Network
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Printing from Your Computer (Printer Driver)
Other Useful Features
Printing from Your Computer (Printer Driver)
For more information, see the printer and driver guides.
* The following screenshots are when the UFR II printer driver is installed, and may differ from the ones you see, according to the driver or
operating system you are using.
Page Settings
Finishing
Profile
Add Profile
Output Method
Output Size
Finishing Details
Print With Mixed Paper Sizes/
Orientations
Enables you to specify detailed finishing
settings.
Enables you to set the
printer driver simply by
selecting an item from the
list. Printer drivers settings
for different purposes are
registered.
Enables you to save the
current settings as a profile.
Enables you to select the
output method for a print
job.
Enables you to select the
size of the paper to print on.
Enables you to print a document with
a combination of paper sizes and
orientation.
Print Banner Page
Enables you to print a banner page for each print
job. A banner page shows user name, date, and
file name.
Edit Profile
Page Layout
Enables you to edit the
contents of registered
profiles.
Print with Upper Left of Sheet as Starting Point
Enables you to print
multiple pages onto one
sheet of paper, or one page
onto multiple sheets of
paper.
Enables you to expand print area.
Rotate Print Data 180 Degrees
Page Size
Enables you to rotate the image 180 degrees when
printing.
Enables you to select
the size of a document
you have created in an
application.
Advanced Settings
When you have trouble outputting with
finishing options, this enables you to
display the [Advanced Settings] dialog
box.
Image Refinement
Enables you to set whether to perform smoothing.
Smoothing allows you to soften the jagged edges
of text and figures when printing.
Manual Scaling
Enables you to print each page
of the document on one sheet of
paper, using manual zooming.
Special Fine Line Process
Enables you to select this option if you have selected [Super Fine]
(1200dpi) for [Resolution] in the [Detailed Settings] dialog box of the
[Quality] sheet, and find that fine lines do not print correctly.
Page Options
Enables you to add
page frames, the date,
a user name, and page
numbers. You can also
select whether to use
the Overlay mode to
print.
Watermark
EMF Spooling
Enables you to add transparent
text and print the original.
Enables you to specify to spool the print data in the EMF (metafile)
format. Select this to perform spooling in the EMF format, and make the
software you are using send print data to the machine faster. Deselect
this to print in the RAW format.
Detailed Settings for Booklet
View Settings
Edit Watermark
Enables you to specify booklet printing
options. Selectable when you have
selected Booklet Printing for Print Style.
Enables you to check a list of
all the current sheet settings.
Enables you to edit the
position and direction of
a watermark, or create an
original watermark.
Print Style
Binding Location
Gutter
Enables you to set 1-sided
printing, 2-sided printing, or
booklet mode.
Enables you to select long edge
(left) or short edge (top) binding
for prints, when you have selected
1-sided Printing or 2-sided
Enables you to specify the gutter
width.
Printing for the Print Style.
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Printing from Your Computer (Printer Driver)
Other Useful Features
Printing from Your Computer (Printer Driver)
* The following screenshots are when the UFR II printer driver is installed, and may differ from the ones you see, according to the driver or
operating system you are using.
Quality
Paper Source
Objective
Select by
Enables you to print a document with the ideal print settings
according to its content. When you select an item, a comment
is displayed below the list. To specify more detailed settings,
click [Details], which is on the right.
Enables you to select
[Paper Source] or [Paper
Type] for the selection
method.
Details
Same Paper for All Pages
Enables you to specify the graphics mode, rendering rate, host
side rasterization and the Toner Save mode.
Enables you to set all pages to use the same paper type. You
can still select the paper sources.
Different for First, Others, and Last
Enables you to set a different paper type for the first page, last page,
and other pages. This is useful when you want to add a cover, etc.
Grayscale Adjustment
Matching
Different Cover and Others
Enables you to adjust the brightness and
contrast.
Enables you to set or edit the matching mode and matching
method (minimize color difference, make colors more vibrant,
and adjust colors to your monitor).
Different for First, Second, Others, and Last
Enables you to set a different paper type for the cover when
making a booklet.
Enables you to set a different paper type for the first page, second
page, last page, and other pages.
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Troubleshooting
For toner replacement and paper loading procedures, or when problems have occurred when using the machine, and
you want to know how to solve them, see the following references to the other guides.
Symptom
Guide
Chapter
Title
Paper
When paper has run out
When there is a paper jam
Reference
Reference
Reference
7
7
7
Paper Drawers
Clearing Paper Jams
When there are frequent paper jams
Toner
Reducing the Frequency of Paper Jams
When toner has run out
Scanning trouble
Reference
6
Replacing the Cartridge
When originals scanned with the platen glass/feeder become
dirty
Reference
6
Routine Cleaning
Reference
Facsimile
7
8
If Memory Becomes Full during Scanning
When Problems Occur
When memory becomes full during scanning
Printing trouble
When the density of a copy or print is different to the original
When a print is dirty
Reference
Reference
3
6
Specifying Common Settings
Routine Cleaning
Communications trouble
When you cannot send
Facsimile
Facsimile
Facsimile
8
8
8
When Problems Occur
When Problems Occur
When Problems Occur
When you cannot receive
When communications are slow
Other trouble
When the power does not turn ON
Reference
Reference
7
7
Troubleshooting
When the message “contact your service representative with
the error code below” is displayed.
Service Call Message
When an error message not covered by the above is displayed, see Chapter 7 “Service Call Message,” in the Reference Guide, Chapter 8 “Error
Messages,” in the Facsimile Guide, and Chapter 11 “Error Messages,” in the Sending Guide .
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