Canon Fax Machine B640 User Manual

FAXPHONE B640

Electronic User’s Manual

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How to Use this User's Guide

Before you use this User’s Guide, read this list of symbols, terms and abbreviations

to become familiar with them. A complete glossary of terms is included at the end of

this guide.

• Document

The original sheet(s) of paper you send, receive or copy with your FAXPHONE.

• Menu

A list of options or features from which you select an item to set up or change.

• Numeric buttons

The round buttons on the operation panel with digits 0 through 9, and # on them.

• Arrow buttons

The buttons

used to display choices and change settings. These buttons

also change the volume setting of the speaker.

• STOP button

Press

to cancel any operation or to cancel the selection of a menu item.

• START/COPY button

Press

to start an operation or register a setting.

• Transaction number

A number automatically assigned every time you send or receive a fax. Transaction

numbers are 4-digit decimal numbers that can help you keep track of the documents

you send and receive.

• TX/RX NO. XXXX

Represents the transaction number when displayed on the LCD, where XXXX is the

4-digit transaction number.

• TX

Stands for transmit or send.

• RX

Stands for receive.

• NOTE

A note describes important points and helpful hints, or how to avoid minor difficul-

ties.

As an ENERGY STAR Partner, Canon has determined that

the FAXPHONE B640 meets the ENERGY STAR guidelines for

energy efficiency.

Trademarks

Canon, BJ and FAXPHONE are registered trademarks and Bubble Jet is a trademark

of Canon Inc.

consent of CCSI.

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Welcome

Thank you for choosing the Canon FAXPHONE^®B640 Bubble Jet^TMfacsimile. The

compact, upright design of the FAXPHONE B640 means it takes up less space in your

work area. And the Bubble Jet print mechanism uses cut-sheet plain paper, so you get

crisp reproductions of your fax documents and copies.

The FAXPHONE B640 has a number of features that make it ideal for small to

medium-sized offices with a single telephone line.

Features

Plain paper

The FAXPHONE accepts letter, legal and A4 size cut-sheet plain paper for crisp

reproduction and faxes that are flat and easy to write on.

Automatic switching between fax and voice calls

The FAXPHONE recognizes incoming fax calls, and automatically switches to

receive mode.

Automatic dialing

A variety of dialing methods lets you register frequently used fax numbers and phone

numbers and access them by pressing one or a few buttons.

Error Correction Mode (ECM) TX / RX

Automatically helps correct transmission errors due to system and telephone line noise.

Delayed transmission

Sends a fax automatically at a later time, for example, at night when telephone rates

are lower.

Distinctive Ring Pattern Detection (DRPD)

Lets you use your telephone company’s special service to have separate fax and voice

numbers with different ring patterns on a single telephone line.

360 dpi copy mode

Lets you make copies at 360 × 360 dpi.

iii

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Disclaimer

Canon Computer Systems, Inc. has reviewed this manual thoroughly in order that it will be an easy to use

guide to your Canon FAXPHONE B640 Bubble Jet facsimile. All statements, technical information, and

recommendations in this manual and in any guides or related documents are believed reliable, but the

accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor

should they be understood to be, representations or warranties concerning the products described.

Your FAXPHONE has been sold to you subject to the limited warranty set forth in the warranty card. Further,

CCSI reserves the right to make changes in the specifications of the products described in this manual at any

time without notice and without obligation to notify any person of such changes.

If you have any questions regarding your FAXPHONE or the information in this manual, please call the

Canon Computer Systems Customer Care Center at 1-800-423-2366 (U.S.A.) or contact Canon Canada

at 1-800-263-1121.

Users in the U.S.A.

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT

A. Location

Supply a suitable table, cabinet, or desk. See Specifications (p. 103) for unit’s dimensions and weight.

B. Order Information

Only a single line, touch tone or rotary telephone set is to be used.

Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If

the RJ11-C jack is not present, installation cannot occur.

Order a normal business line from your telephone company’s business representative. The line

should be a regular voice grade line or equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU

COMMUNICATE OVERSEAS

NOTE: Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone)

or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without “Call

Waiting” can be used with your FAX unit. Key telephone systems are not recommended

because they send non-standard signals to individual telephones for ringing and special

codes, which may cause a FAX error.

C. Power Requirements

This equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only. Do not

connect this unit to an outlet or power line shared with other appliances that cause “electrical noise.” Air

conditioners, electric typewriters, copiers, and machines of this sort generate noise which often

interferes with communications equipment and the sending and receiving of documents.

CONNECTION OF THE EQUIPMENT

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that

contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for

this equipment. If requested, this information must be given to the telephone company. This equipment may

not be used on coin service provided by the telephone company. Connection to party lines is subject to state

tariffs.

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IN CASE OF EQUIPMENT MALFUNCTION

Should any malfunction occur which cannot be corrected by the procedures described in this User’s Guide,

disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be

reconnected or the power cord plugged in until the problem is completely resolved.

Canon provides experienced support personnel to help you in every way.

CANON COMPUTER SYSTEMS CUSTOMER CARE CENTER

World Wide Web: http://www.ccsi.canon.com

Canon BBS: 1-757-420-2000

Fax Retrieval System: 1-800-526-4345

Customer Care Center: 1-800-423-2366

(6 a.m. to midnight EST, 7 days/week, except holidays)

RIGHTS OF THE TELEPHONE COMPANY

Should the equipment cause harm to the telephone network, the telephone company may temporarily

disconnect service. The telephone company also retains the right to make changes in facilities and services

which may affect the operation of this equipment. When such changes are necessary, the telephone company

is required to give adequate prior notice to the user.

WARNING

Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such

changes or modifications should be made, you could be required to stop operation of the equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against

harmful interference in a residential installation. This equipment generates, uses and can radiate radio

frequency energy and, if not installed and used in accordance with the instructions, may cause harmful

interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment

does cause harmful interference to radio or television reception, which can be determined by turning the

equipment off and on, the user is encouraged to try to correct the interference by one of the following

measures:

• Re-orient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other

electronic device to send any message via a telephone fax machine unless such message clearly contains in

a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and

time it is sent and an identification of the business or other entity, or other individual sending the message and

the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the procedure to register your

telephone/fax number, name, date and time on pages 36, 37, and 38.

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Important safety instructions

Read these safety instructions and refer to them later if you have any questions.

Follow all warnings and instructions marked on the FAXPHONE B640.

Place the FAXPHONE on a level surface. Do not place it on an unstable cart, stand, or table. If the

FAXPHONE B640 falls, serious damage could occur.

Do not use the FAXPHONE B640 near water.

Slots and openings on the cabinet and on the back or bottom are provided for ventilation. To ensure

reliable operation of the FAXPHONE B640 and to protect it from overheating, do not block or cover these

openings. Do not block the openings by placing the unit on a bed, sofa, rug, or other similar surface, or

near a radiator or heat register. Do not place the FAXPHONE B640 in a closet or built-in installation

unless proper ventilation is provided.

Operate the FAXPHONE B640 only from the type of power source indicated on the unit’s label. If you are

not sure of the type of power available, consult your dealer or local power company.

The FAXPHONE B640 is equipped with a 3-prong, grounding-type plug; the plug has a third (grounding)

pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert

the plug into your outlet, contact an electrician to replace your outlet (do not use a 3-to-2 adapter). Do not

defeat the safety purpose of the grounding-type plug.

Do not allow anything to rest on the power cord, and do not locate the FAXPHONE B640 where the cord

will be walked on.

If you use an extension cord with the FAXPHONE B640, make sure that the total of the ampere ratings on

the products plugged into the extension cord does not exceed the extension cord ampere rating. Also,

make sure that the total of all products plugged into the wall outlet does not exceed the current amper-

age of the circuit breaker.

10 Do not push objects of any kind into the slots or openings on the cabinet as they may touch dangerous

voltage points or short out parts, which could result in a risk of fire or electric shock.

11 Do not spill liquid of any kind on the FAXPHONE B640. If you spill liquid or if any substance falls into the

unit, immediately unplug the FAXPHONE B640. Call your Canon Authorized Service Facility (ASF).

12 Unplug the FAXPHONE B640 from the wall outlet before cleaning. See pp. 88 and 89 for details.

13 Except as explained elsewhere in this manual, do not attempt to service the FAXPHONE B640 yourself.

Opening and removing interior covers may expose you to dangerous voltage points or other risks. Refer

all servicing to a Canon Authorized Service Facility (ASF).

14 Unplug this product from the wall outlet and refer servicing to qualified service personnel under the

following conditions:

• When the power cord or plug is damage or frayed.

• If liquid has been spilled into the unit.

• If the FAXPHONE B640 has been exposed to rain or water.

• If the FAXPHONE B640 does not operate normally when you have followed the operating instructions.

Adjust only those controls that are covered by the operating instructions in this manual. Improper

adjustment of other controls may result in damage and many require extensive work by a qualified

technician to restore the product to normal operation.

• If the FAXPHONE B640 has been dropped or the cabinet has been damaged.

• If the FAXPHONE B640 exhibits a distinct change in performance, indicating a need for service.

You must register your fax number, your name or company name, and the date and time in the FAXPHONE

B640 before you use it.

This is required by the FCC rules governing the use of fax equipment. See pp. 36, 37, and 38 for details.

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Users in Canada

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT

A. Location

Supply a suitable table, cabinet, or desk. See specifications (p. 103) for unit’s dimensions and weight.

B. Order Information

Provide only a single line to touch-tone or rotary telephone set terminated with a standard 4-pin

modular phone plug. (Touch-tone is recommended if available in your area.)

Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If

the RJ11-C jack is not present, installation cannot occur.

Order a normal business line from your telephone company’s business representative. The line

should be a regular voice grade line or equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU

COMMUNICATE OVERSEAS

NOTE: Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone)

or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without “Camp

On” signals is also permissible with a FAX unit. Key telephone systems are not recommended

because they send non-standard signals to individual telephones for ringing and special

codes, which may cause a FAX error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be

independent from copiers, heaters, air conditioners, or any electric equipment that is thermostatically

controlled. The rated value is 120 volts and 15 amperes. The RJ11-C modular jack should be relatively

close to the power outlet to facilitate installation.

NOTICE

The Industry Canada label identifies certified equipment. This certification means that the equipment meets

telecommunications network protective, operational and safety requirements as prescribed in the appropriate

Terminal Equipment Technical Requirements document(s). The Department does not guarantee the

equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of

the local telecommunications company. The equipment must also be installed using an acceptable method of

connection. The customer should be aware that compliance with the above conditions may not prevent

degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any

repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the

telecommunications company cause to request the user to disconnect the equipment. Information regarding

authorized service facility locations can be obtained by calling Canon Canada below.

CANON CANADA

1-800-263-1121

24 HOURS A DAY, 7 DAYS A WEEK

Users should ensure for their own protection that the electrical ground connection's power utility, telephone

lines and internal metallic water pipe system, if present, are connected together. This precaution may be

particularly important in rural areas.

Caution

Users should not attempt to make such connections themselves, but should contact the appropriate electric

inspection authority, or electrician, as appropriate.

NOTICE

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the

maximum number of terminals allowed to be connected to a telephone interface. The termination on an

interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer

Equivalence Numbers of all the devices does not exceed 5.

vii

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Precautions

General _________________________________________

Make sure the place where you set up the FAXPHONE satisfies the following

conditions:

Under 50°F (10°C)

• Use the FAXPHONE only within the

Over 90.5°F (32.5°C)

following temperature and humidity

ranges.

Ambient temperature:

50°F to 90.5°F (10°C to 32.5°C)

Ambient humidity:

10% to 80% RH (no condensation)

• Keep your FAXPHONE out of direct

sunlight, as this can damage the unit.

• Do not lift the FAXPHONE by the

operation panel.

• Hold the FAXPHONE as shown when

transporting it.

viii

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Precautions

• Place the FAXPHONE on a level

surface.

• Do not remove the BJ cartridge from

the unit unless it needs to be replaced,

or when transporting the FAXPHONE.

Removing the cartridge and leaving the

print head unprotected will cause it to

dry out and become unusable.

• Do not place the FAXPHONE on the edge of a desk to prevent received documents

from falling onto the floor.

• Certain table surfaces may prevent received documents from sliding out smoothly,

resulting in paper jams. Do not place the FAXPHONE on these types of tables.

• Do not install the FAXPHONE near devices which contain magnets or generate

magnetic fields.

• Do not subject the FAXPHONE to strong physical shock or vibration.

• Keep the FAXPHONE clean. Dust accumulation can prevent the FAXPHONE from

operating properly.

• Before you transport your FAXPHONE, be sure to remove the BJ cartridge and

recover the print head with the orange tape. After moving the FAXPHONE, remove

the orange tape and reload the BJ cartridge.

Others __________________________________________

Here are some other general precautions when using or working around the

FAXPHONE.

CAUTION

• Avoid installing your FAXPHONE in places exposed to direct sunlight, dust, vibra-

tion, high temperature or humidity, or on unstable surfaces.

• To assure proper electrical contact, make sure the FAXPHONE is firmly plugged in.

• Never pull on the cord to unplug the FAXPHONE. Pull on the plug itself.

WARNING

•

Do not overload the electrical outlet where the FAXPHONE is plugged in.

• Never plug or unplug the FAXPHONE when your hands are wet.

• For your safety, unplug the FAXPHONE during electrical storms.

• If you have problems with the FAXPHONE (smoke, odd smells or

noises), immediately unplug the FAXPHONE from the outlet. Keep

the area around the outlet free from clutter so you can unplug the

FAXPHONE quickly in case of an emergency.

• Never use liquids or drink beverages around the FAXPHONE. Liq-

uids spilled on the FAXPHONE can cause a fire or electrical shock. If

you accidentally spill a liquid on the FAXPHONE, unplug it immedi-

ately and call your Canon service representative.

• To avoid electrical shock from exposed power points, never disas-

semble the FAXPHONE. There are no parts or switches in the

FAXPHONE that require adjustment.

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Table of Contents

How to Use this User's Guide

Welcome........................................................................ iii

Features ......................................................................... iii

Disclaimer ................................................................................................. iv

Users in the U.S.A. .................................................................................. iv

Important safety instructions ................................................................ vi

Users in Canada ..................................................................................... vii

Precautions ................................................................. viii

General .................................................................................................... viii

Others ........................................................................................................ ix

Unpacking ...................................................................... 2

1. SETTING UP

Removing the shipping materials .......................................................... 3

Assembling the FAXPHONE .......................................... 4

Attaching components ............................................................................ 4

Connecting the AC power cord.............................................................. 5

Loading the paper .......................................................... 6

Selecting the right kind of paper ........................................................... 6

Loading the paper .................................................................................... 6

Installing the BJ cartridge ............................................. 8

BJ cartridge guidelines ........................................................................... 8

Handling the BJ cartridge....................................................................... 9

Installing the BJ cartridge .................................................................... 10

Connecting the phone line .......................................... 13

Connecting to the wall jack .................................................................. 13

Connecting an extension phone or answering machine (optional)...13

Setting the TEL LINE TYPE .................................................................... 14

Setting up to receive faxes .......................................... 15

Selecting the receiving mode .............................................................. 15

Fax Only Mode ........................................................................................ 16

Fax/Tel Mode ........................................................................................... 17

Manual Mode .......................................................................................... 18

Ans. Machine Mode .............................................................................. 19

Distinctive Ring Pattern Detection (DRPD) feature .... 21

Types of ring patterns ............................................................................ 21

Turning on DRPD and assigning a setting to a ring pattern ............ 22

How DRPD responds to calls ............................................................... 24

Communicating using the Distinctive Ring Pattern

Detection (DRPD) feature .............................................................. 24

Main components of the FAXPHONE ......................... 28

Front view ................................................................................................ 28

Rear view ................................................................................................. 29

FAXPHONE controls — the Operation Panel .............. 30

Registering your name and number ........................... 32

Moving through the main menus ......................................................... 32

Entering a number .................................................................................. 33

Entering a name ...................................................................................... 34

Personalizing your FAXPHONE ............................................................ 35

2. PREPARING

TO USE YOUR

FAXPHONE

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Table of Contents

Registering the date and time .............................................................. 36

Registering your telephone/fax number and name .......................... 37

Registering One-touch Speed Dialing numbers

and names ............................................................... 39

Registering Coded Speed Dialing numbers

and names ............................................................... 41

Preparing documents .................................................. 44

Types of documents you can scan ...................................................... 44

Loading the document ........................................................................... 45

Setting the resolution and density....................................................... 47

3. HANDLING

DOCUMENTS

Copying documents..................................................... 50

4. MAKING

COPIES

Preparing to send a document .................................... 52

Sending methods .................................................................................... 52

Dialing methods ...................................................................................... 52

Sending documents..................................................... 53

Direct Sending ........................................................................................ 53

Manual Sending ..................................................................................... 53

Automatic Dialing ................................................................................... 54

Memory Sending .................................................................................... 55

Canceling Sending ................................................................................. 56

Redialing .................................................................................................. 56

Messages displayed during sending .................................................. 57

Clearing document jams (ejecting a document from the ADF)....... 58

Delayed Sending .......................................................... 59

Sending other documents while the FAXPHONE is set

5. SENDING

FAXES

for Delayed Sending ...................................................................... 60

Canceling Delayed Sending ................................................................. 61

Sequential broadcasting.............................................. 62

Sending a document to more than one location ............................... 62

Receiving documents .................................................. 64

Receiving documents in Manual Mode.............................................. 64

Receiving documents in Fax Only Mode ............................................ 65

Receiving documents in Fax/Tel Mode ............................................... 65

Receiving documents in Ans. Machine Mode .................................. 66

Receiving documents in memory ........................................................ 67

Printing documents in memory ............................................................ 68

Receiving while registering, copying or printing .............................. 68

6. RECEIVING

FAXES

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Table of Contents

User menu settings ..................................................... 70

Settings ........................................................................ 73

How to change a setting ....................................................................... 73

7. SETTINGS

AND ACTIVITY

REPORTS

Activity reports ............................................................ 79

How to print a report .............................................................................. 79

Activity management report ................................................................. 80

One-touch Speed Dialing list ................................................................ 80

Coded Speed Dialing list ....................................................................... 81

User’s data list ........................................................................................ 82

Activity report (Sending) ....................................................................... 82

Activity report (Receiving) .................................................................... 83

Multi-activity report ............................................................................... 83

Memory clear list ................................................................................... 84

Paper jams.................................................................... 86

Automatic Document Feeder (ADF) jams ........................................... 86

Recording paper jams ........................................................................... 87

Periodic care ................................................................. 88

Cleaning the FAXPHONE exterior ........................................................ 88

Cleaning the glass scanning window ................................................. 88

Cleaning the printer area ...................................................................... 89

Cleaning the BJ cartridge print head.................................................. 90

Replacing the BJ cartridge................................................................... 91

Frequently Asked Questions ....................................... 92

TRANSMITTING ..................................................................................... 92

RECEIVING ............................................................................................... 93

TELEPHONE ............................................................................................. 94

COPYING .................................................................................................. 95

PAPER LOADING PROBLEMS .............................................................. 95

GENERAL ................................................................................................. 95

Print quality problems ................................................. 97

Error codes, messages and solutions ......................... 98

In case of a power failure .......................................... 101

During a power failure......................................................................... 101

8. SOLUTIONS

TO COMMON

PROBLEMS

Specifications ..................................................................................................... 102

Appendix ............................................................................................................ 104

Document sizes .......................................................................................................................................................104

What happens when Fax/Tel Mode is selected .................................................................................................105

Glossary.............................................................................................................. 106

Index ................................................................................................................... 110

xii

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SETTING UP

Unpacking ..................................................................... 2

Removing the shipping materials .......................................................... 3

Assembling the FAXPHONE .........................................4

Attaching components ............................................................................ 4

Connecting the AC power cord .............................................................. 5

Loading the paper ........................................................ 6

Selecting the right kind of paper ........................................................... 6

Loading the paper .................................................................................... 6

Installing the BJ cartridge ............................................8

BJ cartridge guidelines ........................................................................... 8

Handling the BJ cartridge ....................................................................... 9

Installing the BJ cartridge .................................................................... 10

Connecting the phone line ........................................ 13

Connecting to the wall jack .................................................................. 13

Connecting an extension phone or answering machine (optional) .. 13

Setting the TEL LINE TYPE .................................................................... 14

Setting up to receive faxes ....................................... 15

Selecting the receiving mode .............................................................. 15

Fax Only Mode ....................................................................................... 16

Fax/Tel Mode ........................................................................................... 17

Manual Mode .......................................................................................... 18

Ans. Machine Mode .............................................................................. 19

Distinctive Ring Pattern Detection (DRPD) feature . 21

Types of ring patterns ............................................................................ 21

Turning on DRPD and assigning a setting to a ring pattern ............ 22

How DRPD responds to calls ............................................................... 24

Communicating using the Distinctive Ring Pattern

Detection (DRPD) feature .............................................................. 24

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Unpacking

As you unpack the FAXPHONE, save the carton and packing material in case you

want to move or ship the unit in the future.

Carefully remove all items from the box.

z It is best to have someone hold the box while you lift the FAXPHONE and its

protective packaging out of the carton.

FAXPHONE B640

User’s Guide

Paper tray

BX-3 BJ FAX

cartridge

Paper tray cover

Power cord and

Telephone line

Main unit

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Unpacking

If any of these items are damaged or missing, please contact the Canon Computer Systems Customer Care Center.

See p. iii.

z Be sure to fill out your Registration card and send it or fax it to Canon Computer Systems, Inc.

(See the Registration card for details.) Also, save your sales receipt for proof of purchase.

Main unit

Faceplate

BX-3 BJ FAX

(may be installed

cartridge

on unit)

Paper tray cover

Paper tray

Telephone line

Documentation

• FAXPHONE B640 User's Guide

(this manual)

Power cord

• Quick Start Guide

• Registration card

• Warranty card

• Canon Cares card

Removing the shipping materials _______________

Remove the shipping materials as shown below.

Pull

Open

Remove all tape

Be sure to also remove any shipping materials from the paper tray cover and the paper tray.

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Assembling the FAXPHONE

To see how the FAXPHONE looks fully assembled, see Main components of the

FAXPHONE, p. 28.

Attaching components _________________________

n Paper Tray

Make sure the paper lever is in the position . Then place the paper tray into the FAXPHONE,

making sure the two knobs fit in the appropriate slots on the FAXPHONE.

This symbol

indicates the use of a

function (envelope

printing) not available

Paper lever

with this model.

n Paper Tray Cover

Place the paper tray cover over the paper tray, making sure the two tabs fit in the appropriate

slots on the FAXPHONE.

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Assembling the FAXPHONE

n Faceplate

Fit the 4 tabs of the faceplate into the corresponding slots around the One-touch button area.

The faceplate may be installed on the FAXPHONE. If you cannot find

the faceplate, check the One-touch button area of the FAXPHONE.

Connecting the AC power cord_________________

Plug the FAXPHONE into a 120 volt AC 60 Hz three-wire grounded outlet.

Plug the other end of the power cord

into a properly grounded AC outlet

(three-prong outlet).

Plug the power cord connector into the

rear of the unit.

There is no power switch on the FAXPHONE. The

power is on as long as the FAXPHONE is plugged

in.

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Loading the paper

Selecting the right kind of paper _______________

The quality of the paper you use affects the print quality of the FAXPHONE. Using

paper that meets the following specifications will ensure the best possible printing

results.

Quality

Weight

Thickness

Storage

Size

Use plain bond, typewriter quality without curls, folds, or rough edges.

17–24 lbs (64 g/m²–90 g/m²)

0.003"–0.005" (0.08 mm–0.12 mm)

64°F to 75°F (18°C to 24°C) 40% to 60% relative humidity.

Letter, A4, Legal

• Test the plain bond paper you intend to use first to make sure printing

results are satisfactory.

• Do not use punched or colored paper.

• Do not use glossy paper.

• Ink drying time will vary depending on the type of paper.

• Using paper other than the above may cause jamming and/or blurred

printing.

n Setting the paper size

The paper size setting determines the size of the recording paper in the paper tray. The

factory setting is letter size. If you want to use a paper size other than letter, you must

change the PAPER SIZE setting. See FAX PRINTER, p. 78.

Loading the paper ______________________________

Remove the paper tray cover.

Fan a small stack of up to 100 sheets (up

to 0.4" (10 mm) thick). Tap the edge of the

stack on a flat surface to even the stack.

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Loading the paper

Line up the right edge of the stack of

paper against the right edge of the

paper tray and insert it halfway into the

paper tray.

Holding the stack of paper, squeeze and

slide the paper guide until it touches

the left edge of the stack of paper.

Make sure the stack of paper does not exceed the

paper limit mark on the right side of the feeder.

Complete inserting the stack of paper

into the paper tray until it stops.

Replace the paper tray cover.

Do not force the paper down into the FAXPHONE.

• Make sure the stack of the paper is flat, held upright and aligned with

the left paper guide.

• The top edge of the stack does not need to be even.

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Installing the BJ cartridge

The first time you set up the FAXPHONE, you have to install the BX-3 BJ FAX

cartridge before you can begin receiving and copying documents.

BJ cartridge guidelines _________________________

Use only the Canon BX-3 BJ FAX cartridge with the FAXPHONE B640.

The actual amount of ink that you use will vary depending on the print density of a

page. If the majority of your printed output is graphics, you may need to change the ink

cartridge more often than when you are receiving or copying text only.

You may need to replace the BJ cartridge when either of the following conditions

exist:

z Your printed output is not crisp and clear, and there are gaps in the characters (miss-

ing dots) even after you have cleaned the print head once or twice and you have

removed and reinstalled the BJ cartridge.

z You have been using the BJ cartridge for over one year.

z To ensure optimum print quality, Canon recommends the use of the

cartridges designated by Canon. Canon accepts no liability or responsi-

bility for damages caused by the use of any cartridge other than those

designated by Canon.

z Canon makes numerous ink cartridges; the BX-3 BJ FAX cartridge is

the only one designed to be used with the FAXPHONE B640.

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Installing the BJ cartridge

Handling the BJ cartridge_______________________

• Leave the BJ cartridge in its packaging until you are ready to use it to prevent it from

drying out.

• Store BJ cartridges out of the reach of children; the ink contains isopropyl alcohol

67-63-0.

• Replace the BJ cartridge after one year of use or if the print is not clear or is missing,

even after trying five successive head cleanings.

• Never remove the BJ cartridge unless you are going to replace it. When left ex-

posed, the cartridge print head dries out, making it unusable.

• Do not touch the print head area on the

BJ cartridge. Ink may leak out and cause

stains.

• Never shake the BJ cartridge, especially

after removing the protective tape from

the print head.

If spilled, the ink is very difficult to clean. Therefore, always follow the above precau-

tions and carefully handle the BJ cartridge.

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Installing the BJ cartridge ______________________

Open the front cover of the FAXPHONE.

Raise the green cartridge release lever

up.

Thickness lever

Make sure the paper thickness lever is set to the

paper position (left position).

Remove the print head cap from the BJ

cartridge.

Pull off the protective orange tape.

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Installing the BJ cartridge

Insert the BJ cartridge. Align the slot in

the cartridge with the yellow post in the

FAXPHONE.

Lower the cartridge release lever down

until you hear a click to lock the

cartridge in place.

The yellow post (BJ cartridge guide) should be

visible through the slot. The BJ cartridge tilts

slightly to the left in the loaded position.

z Make sure the arm on the cartridge release lever

is aligned with the marking on the BJ cartridge.

z If the lever movement is not smooth, release the

lever and reload the cartridge.

z To avoid cartridge misalignment and an error

message to appear, do not press down on the

cartridge or try to align it manually while raising

and lowering the green lever.

Close the front cover of the FAXPHONE.

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The FAXPHONE automatically prints a test page.

The FAXPHONE prints a test page every time you insert a BJ

cartridge.

When the BJ cartridge is properly installed, the test printout should look as

shown above.

White streak

If the printout has white streaks as shown above, try cleaning the print head.

See Cleaning the BJ cartridge print head, p. 90.

If the problem persists after cleaning, try reinstalling the BJ cartridge.

z You can turn off automatic test printing by changing the AUTO TEST PRINT

setting. See SYSTEM SETTINGS, p. 78.

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Connecting the phone line

Connecting to the wall jack ____________________

You need an RJ11-C type (modular) wall jack to connect the FAXPHONE to the tele-

phone system. Contact your local telephone company to install this type of jack if you

do not have one.

Connect one end of the supplied telephone line to the jack marked

on the rear of the FAXPHONE.

Connect the other end of the line to your wall telephone jack.

Connecting an extension phone or answering

machine (optional) ______________________________

Connect an extension phone or answering machine to the jack

marked

on the rear of the FAXPHONE.

z To use a phone or answer machine on the same line with the FAXPHONE, the

phone and/or answer machine must be attached directly to the FAXPHONE.

z Be sure to connect an extension phone if you want to use the INCOMING RING

feature and you want it to ring when the FAXPHONE receives a call. See pp. 65, 77.

z If you connect an answering machine, refer to Ans. Machine Mode, p. 19.

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Setting the TEL LINE TYPE _____________________

Your FAXPHONE is factory set to work with touch tone telephone lines. If you have a

pulse line, you will need to change the telephone line setting as follows.

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Use [ ] or [ ] to select USER SETTINGS.

USER SETTINGS

SET DATE

Press [START/COPY].

Use [ ] or [ ] to select TEL LINE TYPE.

TEL LINE TYPE

TOUCH TONE

Press [START/COPY].

Use [ ] or [ ] to select ROTARY PULSE.

Press [START/COPY].

ROTARY PULSE

DATA ENTRY OK

Press [STOP] to finish.

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Setting up to receive faxes

Selecting the receiving mode___________________

Before you set up the receiving mode on your FAXPHONE, you should determine

how you plan to use your FAXPHONE:

z Are you able to dedicate the use of one telephone line to the FAXPHONE only to

receive document transmissions from other fax machines? If yes, choose Fax Only

Mode (see below).

z Do you want to use your FAXPHONE as both a telephone and fax, receiving docu-

ments automatically and ringing only for telephone calls? If yes, choose Fax/Tel

Mode (see below).

z Do you want to use your FAXPHONE mainly as a telephone, and answer every call

yourself, whether from a person or a fax unit? If yes, choose Manual Mode (see below).

z Do you want to connect an answering machine to your FAXPHONE and receive the

other party’s document and also record the other party’s message? If yes, choose

Ans. Machine mode (see below).

z Can you use the Distinctive Ring Pattern (DRP) service offered by your telephone

company allowing you to have separate numbers for telephone and fax using only

one phone line? If yes, use the Distinctive Ring Pattern Detection (DRPD) Feature

(see below).

How you answer these questions will determine which receiving method you choose.

If you are not satisfied with the mode you select, you can always change it at any time.

n Fax Only Mode (See p. 16)

You may want to use this mode if you have two phone lines in your office, and plan to

use one line for the FAXPHONE and the other line for your telephone.

Set the Fax Only Mode if you want to use your FAXPHONE only to receive faxes

automatically and do not intend to use it as a telephone.

n Fax/Tel Mode (See p. 17)

If you only have one phone line in your office, you may be planning to use it for both

fax and telephone communication. By setting this mode, you will be able to use your

FAXPHONE for both fax and telephone communication using only one phone line.

You will need to have an extension phone connected to the FAXPHONE so that when

it rings to alert you of a call, you can answer the call. The FAXPHONE will automati-

cally receive faxes without ringing.

n Manual Mode (See p. 18)

Use Manual Mode if you receive more telephone calls than faxes. By having telephone

connected to your FAXPHONE, you can answer every call, whether from a person or

from another fax unit. If you hear a slow beep, simply press [START/COPY] on your

FAXPHONE and hang up the phone to receive the fax.

n Ans. Machine Mode (See p. 19)

Use Ans. Machine Mode if you have an answering machine connected to the

FAXPHONE. This mode allows you to receive not only documents sent from other fax

machines, but also messages from people calling when you are out.

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Distinctive Ring Pattern Detection (DRPD) Feature

(See p. 21)

Some companies offer a distinctive ring pattern (DRP) service that allows you to as-

sign two or more telephone numbers with distinctive ring patterns to a single tele-

phone line. By subscribing to such a service, you can have both a fax number(s) and a

telephone number(s) for your FAXPHONE using only one phone line.

When a call is made, the FAXPHONE checks the incoming ring pattern and knows if

the call is from another fax unit or from a telephone.

Fax Only Mode __________________________________

The FAXPHONE is set up at the factory for both fax transmission and telephone calls.

If you have a dedicated fax line, you need to set the FAXPHONE to Fax Only Mode.

n Setting Fax Only Mode

When you set the FAXPHONE to Fax Only Mode, the unit picks up every call and

automatically treats it as a fax transmission.

The FAXPHONE cannot receive automatically if you are making copies, printing

reports, or registering information. See p. 68.

Press [RECEIVE MODE] until “Fax Only Mode”

appears on the LCD.

Fax Only Mode

Press [START/COPY].

When this mode is set, the LCD will display the

date and “FaxOnly”.

09/15/97 FaxOnly

n Receiving documents in Fax Only Mode

When the FAXPHONE is set to Fax Only Mode, it automatically receives documents

whenever a call comes over the fax line.

Make sure the FAXPHONE is set to “Fax Only

Mode” (see above).

The FAXPHONE assumes all incoming calls are from another fax machine sending a

document. It receives the documents automatically.

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Setting up to receive faxes

Fax/Tel Mode____________________________________

If you only have one phone line in your office, you can set the FAXPHONE to receive

both documents and telephone calls. You need to have an extension phone connected

to your FAXPHONE for this mode. See p. 13.

n Setting Fax/Tel Mode

The FAXPHONE is set up at the factory to this mode. You only need to follow this

procedure if you have changed the factory setting.

Press [RECEIVE MODE] until “Fax/Tel Mode”

appears on the LCD.

Fax/Tel Mode

Press [START/COPY].

When this mode is set, the LCD will display the

date and “Fax/Tel”.

09/15/97 Fax/Tel

n Receiving documents and calls in Fax/Tel Mode

You can set the FAXPHONE to monitor all incoming calls over the fax/telephone line.

When the FAXPHONE receives an incoming call, it checks to see if the call is from

another fax machine trying to send a document, or from someone wanting to talk to

you.

The FAXPHONE cannot receive a document automatically if you are making copies,

printing reports, or registering information. See p. 68.

Make sure you have connected an extension

phone to your FAXPHONE. See p. 13.

Make sure the FAXPHONE is set to “Fax/Tel

Mode” (see above).

When the FAXPHONE receives a call, it checks to see whether the call is from

another fax machine or from a telephone.

z If it is a fax call, your FAXPHONE automatically switches to receive mode to

accept the fax.

z If the call is from a person, your FAXPHONE rings to alert you to pick up the

handset of the extension phone.

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Manual Mode ___________________________________

You may want to set your FAXPHONE to Manual Mode if you want to personally

monitor every call, whether from a fax machine or a person.

You need to have an extension phone connected to your FAXPHONE for this mode.

See p. 13.

n Setting Manual Mode

Set to Manual Mode if you want to personally monitor every incoming call.

Press [RECEIVE MODE] until “Manual Mode”

appears on the LCD.

Manual Mode

Press [START/COPY].

09/15/97 Manual

When this mode is set, the LCD will display the

date and “Manual”.

n Receiving documents and calls in Manual Mode

You can set the FAXPHONE to ring every time it received a call so that you can

personally check if it is from a fax machine or from a person.

Keep in mind that you cannot use Manual Mode if a document is in the Automatic

Document Feeder (ADF) waiting to be sent.

Make sure you have connected an extension

phone to your FAXPHONE. See p. 13.

Make sure the FAXPHONE is set to “Manual

Mode” (see above).

When the FAXPHONE rings, pick up the handset

of the extension phone connected to the

FAXPHONE.

If you hear a person’s voice, start your conversa-

tion. If the caller wants to send a document after

talking to you, press [START/COPY] on the

FAXPHONE to receive the document.

If you hear a slow beep or silence, another fax is

trying to send you a document. Press [START/

COPY] on the FAXPHONE.

Your FAXPHONE begins receiving the document.

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Setting up to receive faxes

Ans. Machine Mode_____________________________

Use Ans. Machine Mode if you have an answering machine connected to the

FAXPHONE. By setting this mode, you can receive documents automatically, and

messages from people calling when you are out.

See p. 13 for details on connecting an answering machine to your FAXPHONE.

n Recording the outgoing message

When recording a message...

z Try to keep your message to less than 15 seconds long.

z In the message tell your callers how to send a fax.

Here’s a sample message:

“Hello. I’m not in the office right now, but please leave a message after the beep. I’ll

return your call as soon as possible. If you would like to send a fax, press the start

button on your fax after recording your message. Thank you.”

z Leave 4 seconds pause at the beginning of the message (the 4 seconds pause plus the

outgoing message should not exceed 15 seconds).

z Set the answering machine to answer on the first or second ring.

n Setting Ans. Machine Mode

Set Ans. Machine Mode when you have an answering machine connected to your

FAXPHONE, and you are going out.

Press [RECEIVE MODE] until “Ans. Machine

Mode”appears on the LCD display.

Ans. Machine Mode

09/15/97 AnsMode

Press [START/COPY].

When this mode is set, the LCD will display the

date and “AnsMode”.

n Receiving documents and messages in Ans. Machine Mode

When the FAXPHONE is set to Ans. Machine Mode, it automatically receives docu-

ments, or leaves messages on your answering machine when you are out.

Make sure you have connected an answering

machine to your FAXPHONE. See p. 13.

Make sure the FAXPHONE is set to “AnsMode”

(see above).

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Set your answering machine to answer.

z The FAXPHONE allows the answering machine to

answer, then listens for a fax tone, and switches to

receive mode automatically if it detects the tone.

z If the FAXPHONE runs out of paper or ink, it

receives the document and stores it in memory. To

print out documents in memory, see pp. 67 and 68.

When not in use, turn the answering machine

off and switch to Fax/Tel Mode, Manual Mode,

or Fax Only Mode using [RECEIVE MODE] .

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Distinctive Ring Pattern

Detection (DRPD) feature

Some phone companies offer a distinctive ring pattern (DRP) service whereby they

assign two or more telephone numbers with distinctive ring patterns to a single tele-

phone line. If your phone company offers such a service, you can have both a fax

number(s) and a telephone number(s) for your FAXPHONE using only one telephone

line.

Your FAXPHONE will automatically detect incoming calls. Based on the distinctive

ring pattern, the FAXPHONE knows if the call is from a fax machine trying to send a

document or from a telephone trying to make a voice call.

Use the information in this section to set up the FAXPHONE for use with a DRP

service.

This feature is called Distinctive Ring Pattern Detection (DRPD).

For more details on the DRP service, contact your local telephone company. (Your

telephone company may have a different name for this service. Also, this service may

not be offered in all areas.)

Types of ring patterns __________________________

Your telephone company will assign a distinctive ring pattern to each number when

you order the DRP service.

The setting you make with the following procedure must match the setting assigned by

the telephone company.

You can set the FAXPHONE to select among the following ring patterns:

z Normal ring:

z Double ring:

z Triple ring:

z Other ring type:

Ring type of normal telephone line

Two short rings at regular intervals

Short-short-long at regular intervals

Short-long-short at regular intervals

Patterns other than those described above

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Turning on DRPD and assigning a setting to a

ring pattern

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Use [ ] or [ ] to select RX SETTINGS.

RX SETTINGS

ECM RX

Press [START/COPY].

Use [ ] or [ ] to select DRPD

Press [START/COPY].

DRPD

OFF

Use [ ] or [ ] to select ON.

DATA ENTRY OK

NORMAL RING

Press [START/COPY].

Wait a second for NORMAL RING to appear.

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Distinctive Ring Pattern Detection (DRPD) feature

Use [ ] or [ ] to select a ring pattern.

z NORMAL RING

NORMAL RING

z DOUBLE RING

z SHORT-SHORT-LONG

z SHORT-LONG-SHORT

z OTHER RING TYPE

When the pattern you want to set is displayed,

press [START/COPY].

TEL

Use [ ] or [ ] to select TEL, FAX or FAX/TEL

SWITCH.

z TEL

FAX

z FAX

z FAX/TEL SWITCH

When the setting you want to set is displayed,

press [START/COPY].

Wait a second for DOUBLE RING to appear.

DATA ENTRY OK

DOUBLE RING

Press [STOP] to finish.

To make additional assignments, start from step 5.

To finish, press [STOP].

When DRPD is set to ON, the communication type for each ring pattern

defaults to TEL (except for the DOUBLE RING pattern which defaults

to FAX). After you select the ring pattern that has been assigned for

your fax communications, you need to make sure that the other ring

patterns are not set to FAX. Otherwise, the FAXPHONE may answer as

a fax for each ring pattern.

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How DRPD responds to calls ___________________

When there is an incoming call, the FAXPHONE checks the incoming ring pattern and

determines the type of pattern being received. The FAXPHONE may require up to 10

seconds to determine the pattern type, and during this time the FAXPHONE does not

ring. After the pattern is detected, the FAXPHONE reacts according to how you regis-

tered the setting.

Your Setting

Incoming Call

From Fax

From Telephone

FAX

TEL

Receives the fax document Answers as a fax machine.

without ringing.

Ignores fax transmissions.

Receives telephone calls, and

rings to alert you to pick up the

extension phone.

FAX/TEL SWITCH Switches to receive mode for Rings the FAXPHONE so you

fax transmission signals and can pick up the extension

does not ring.

phone and take the telephone

call.

Communicating using the Distinctive Ring

Pattern Detection (DRPD) feature ______________

Using the FAXPHONE with a DRP service is almost the same as using it with a

normal telephone line. When you receive calls, however, the FAXPHONE responds

somewhat differently, as described below.

The DRP service is commonly used with automatic receiving only.

n FAXPHONE set to Fax Only Mode

(“Fax/Only” displayed on the LCD)

When the FAXPHONE is set for automatic receiving, the FAXPHONE operates ac-

cording to the mode set for the registered setting (TEL, FAX, or FAX/TEL SWITCH).

If FAX/TEL SWITCH is set, the difference between incoming telephone calls and fax

transmissions will be detected.

z When someone calls using the number assigned for telephone communication, the

FAXPHONE rings in the pattern you registered in the above procedure. When you

hear the telephone call ring pattern, simply pick up the extension phone connected

to the FAXPHONE and talk. If you do not pick it up, the FAXPHONE continues to

ring until the other party hangs up.

z When someone sends a fax using the number assigned for fax communication, the

FAXPHONE does not ring. It receives the document automatically.

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Distinctive Ring Pattern Detection (DRPD) feature

If you use a receiving mode other than automatic receiving with the DRP service:

n FAXPHONE set to Manual Mode

(“Manual” displayed on the LCD)

When you receive a call over any of the numbers in the DRP system, the FAXPHONE

rings with the appropriate pattern you registered. Pick up the handset of the connected

extension phone.

z If the call is from a person, talk normally.

z If you hear a slow beep, press [START/COPY] to receive a fax.

n FAXPHONE set to Ans Machine Mode

(“AnsMode” displayed on the LCD)

z When someone calls using the number assigned for telephone communication, the

FAXPHONE rings with the pattern you registered. When the FAXPHONE rings,

the answering machine connects and then takes over the call.

z When someone sends a fax using the number assigned for fax communication, the

FAXPHONE receives the document automatically.

n FAXPHONE set to Fax/Tel Mode

(“Fax/Tel” displayed on the LCD)

The FAXPHONE monitors all incoming calls for all the numbers with DRPD. The

FAXPHONE answers the telephone for you and checks to see if the call is from an-

other fax machine or from a person wanting to talk to you. If the call is from another

fax, the FAXPHONE automatically receives the document. If the call is from a person,

the FAXPHONE rings to alert you to pick up the phone.

No matter which number receives a call, if you hear a slow beep signifying another fax

trying to send you a document, press [START/COPY] to receive the document.

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PREPARING

TO USE

YOUR

FAXPHONE

Main components of the FAXPHONE .........................28

Front view ................................................................................................ 28

Rear view ................................................................................................. 29

FAXPHONE controls — the Operation Panel .............. 30

Registering your name and number ...........................32

Moving through the main menus ......................................................... 32

Entering a number .................................................................................. 33

Entering a name ...................................................................................... 34

Personalizing your FAXPHONE ............................................................ 35

Registering the date and time .............................................................. 36

Registering your telephone/fax number and name .......................... 37

Registering One-touch Speed Dialing numbers

and names .............................................................. 39

Registering Coded Speed Dialing numbers

and names .............................................................. 41

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Main components of the FAXPHONE

Front view ______________________________________

Automatic document

feeder (ADF)

Extension

(For use with legal-size

documents)

Paper tray cover/

document tray

Document guide

Operation panel

(Use the operation

panel buttons to

operate the

Paper tray

FAXPHONE.)

Front cover

Speaker

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Main components of the FAXPHONE

Rear view _______________________________________

Power cord connector

Telephone line jack

Extension phone jack

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FAXPHONE controls — the Operation Panel

Numeric buttons

Use the numeric buttons to enter phone numbers when dialing.

These buttons can also be used to enter text, numbers, and

symbols when registering names.

+ (#)

When registering your fax number, press to enter a plus (+).

TONE

Press to temporarily set your FAXPHONE to send a tone signal

when using pulse dialing.

Press

and

CLEANING

Press to clean the BJ cartridge print head.

REPORT

Press to print a transaction report, a list of

registered numbers, or a list of settings.

SEND OPTIONS

Press to select a transmission mode.

SPACE

Press to enter a space between numbers or letters when you

CLEAR

Press to clear a number or name quickly so you can re-enter it.

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FAXPHONE controls — the Operation Panel

RECEIVE MODE

Four modes are available:

Fax Only Mode: Answers calls as fax

calls automatically.

Ans. Machine Mode: Receives

documents and passes calls to an

answering machine.

Fax/Tel Mode: Receives both

documents and telephone calls.

Manual Mode: Receives calls manually.

LCD Display

Displays messages and

prompts during

operation. Displays

selectable functions,

numbers, and names

when registering

information.

Arrow buttons (

)/VOLUME

Use to scroll through menus and lists

that appear on the LCD, and to

change settings. These buttons also

move the cursor in some naming

operations and adjust the volume of

the monitor speaker.

RESOLUTION

Use to set the resolution for the type of

document you want to send. You can

select from STANDARD, FINE, and

PHOTO.

CODED DIAL

Press this button (followed by a two-

digit code) to dial a fax number

registered for Coded Speed Dialing.

HOOK

Press to engage or disengage the telephone

line (hands-free dialing).

FUNCTION

Press to start data registration of fax

numbers, names, and other important

settings for sending and receiving.

START/COPY

Press to start sending, receiving and copying.

This button is also used for data entry

operations.

STOP

REDIAL/PAUSE

Press to cancel sending, receiving, copying

and data entry operations.

Press to dial the last number dialed

with the numeric buttons.

When dialing or registering fax

numbers, press to enter pauses

between digits.

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Registering your name and number

You should now register the time, date, and your name and fax number, which will

appear at the top of every page you send.

In accordance with recent amendments to the FCC rules governing the

use of facsimile equipment, you are now required to include your fax

number, your name or company name and the date and time of the fax

you are sending every time that you send a fax. Please follow the setting

instructions in this manual in order to comply with this requirement.

Moving through the main menus ________________

The FAXPHONE includes a menu system that you use to register information and

select fax and telephone operations. The main menu includes these items:

TEL REGISTRATION

USER SETTINGS

REPORT SETTINGS

TX SETTINGS

RX SETTINGS

FAX PRINTER

SYSTEM SETTINGS

For a complete description of the menu system, see User menu settings, p. 70.

In general, follow these steps to access the menus and make selections:

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Press [ ] or [ ] to scroll through the menus until

you see the menu you wish to access. The LCD

displays the menu title.

USER SETTINGS

SET DATE

Press [START/COPY]. The LCD displays the first

selection for the selected menu.

You can now make a selection:

Press the arrow buttons to view the possible selec-

tions.

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Registering your name and number

After selecting or entering a value, press

[START/COPY].

DATA ENTRY OK

Repeat steps 4 and 5 as needed.

When the operation is complete, press [STOP].

Registration ends and the FAXPHONE returns to

standby mode.

After 60 seconds of no operation panel input, the FAXPHONE returns

to standby mode and any unregistered changes are lost.

Entering a number_______________________________

Whenever you are prompted to enter a fax number or a telephone number, follow these

procedures.

Use the numeric buttons to enter the number.

TEL=

z You can enter up to 20 digits for your fax number or 50 digits for a speed dialing

number.

z Be sure to enter 1 and the area code, if necessary, to dial a different area code.

z Do not enter dashes, slashes, commas, or other punctuation.

Use the One-touch Speed Dialing buttons as follows:

z To enter a space between numbers, press [SPACE].

z If you make a mistake, press [CLEAR] and enter the number

again.

z To erase a previously registered number, press [CLEAR]. You

can also enter a new number over the old one.

If you need to enter a pause for any reason,

z Press [REDIAL/PAUSE] at the desired point in the sequence when entering a series

of digits.

z A pause within a number is 2 seconds long. The length of this pause can be

adjusted. See MID PAUSE SET in TX SETTINGS, p. 76. A pause at the end of a

number is fixed at 10 seconds.

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Entering a name _________________________________

Whenever you register a fax number or a telephone number, you can assign a name to

that number. To enter a name from the operation panel, you use the numeric buttons to

create alphanumeric characters.

Each button has a certain letter group plus a digit assigned to it; an uppercase set

followed by a lowercase set of characters and then a digit. Each press of the button

steps to the next character in the group.

Use the chart below to determine which number to press for each character:

To enter

Press this numeric button

ABCabc 2

DEFdef 3

GHIghi 4

JKLjkl 5

MNOmno 6

PQRSpqrs 7

TUVtuv 8

WXYZwxyz 9

– . # ! “ , ; : ^ ` _ = / | ‘ ? $ @ %

& + ( ) [ ] { } < >

z First press the numeric button corresponding to the character you want.

z Press the numeric button repeatedly until the character you want appears in the

display. For example, to enter BIG 1:

Press the appropriate numeric button repeatedly until the desired character appears.

Press 2 twice.

The next character is in a different group, so simply press the new group’s

numeric button—the cursor moves automatically. Press the numeric button

repeatedly to display the desired character.

Press 4 three times.

The next character is in the same group, so press [ ] to move the cursor to the

right first. Then press the numeric button repeatedly.

BIG

Press [ ] once. Then, press 4 once.

The next character is a space. Simply press [SPACE].

BIG _

Press [SPACE] once.

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Registering your name and number

The next character is a digit. Press the numeric button corresponding to the digit.

(For digits other than 0 and 1, press repeatedly until the digit appears.)

BIG 1 Press 1 once.

After entering a name, press [START/COPY].

z You can enter up to 16 characters in a name.

z To enter a space between characters, press [SPACE] or move

the cursor to the right using [ ].

z To correct a mistake, use the arrow buttons to move the cursor

under the mistake; then enter the correct character. You can

also press [CLEAR] to begin again; then simply enter the

name again.

z To erase a previously registered name, press [CLEAR] or simply

enter the new name over the old one.

Personalizing your FAXPHONE __________________

n Identifying your documents

When sending a document, you can have your fax number and your name (known as

your ID), and the current date and time printed out by the receiving fax. This informa-

tion is called your TTI (Transmit Terminal Identification) and appears at the top of the

faxed document in small type.

In the United States, you are required to include this information every time you

send a fax. So be sure to enter your TTI information in your FAXPHONE now.

By identifying the documents you send, the receiving party will recognize your fax

messages at a glance. The illustration below shows a sample document with the iden-

tifying information.

CANON/CCSI

CANON FAX

THE PAGE NUMBER/

THE TOTALNUMBER

OF PAGES SENT

THE NAME OF THE PARTY WHO IS

RECEIVING THE DOCUMENT

YOUR NAME OR COMPANY NAME

YOUR FAX/TELEPHONE NUMBER

THE DATE AND TIME YOU SENT THE DOCUMENT

The top line includes the name of the receiving party if you send the document using

One-touch Speed Dialing or Coded Speed Dialing and you registered the party’s name.

It also includes the total number of pages sent if you send the document from memory.

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Registering the date and time ___________________

Follow the steps below to set the date and time for your FAXPHONE. The date and

time appear in the LCD display as well as on the documents you send.

Press [FUNCTION].

SELECT MENU

Wait a second for TEL REGISTRATION to appear.

TEL REGISTRATION

Use [ ] or [ ] to select USER SETTINGS.

USER SETTINGS

SET DATE

Press [START/COPY].

00/00/00

09/15/97

Enter today's date using the numeric buttons,

using the month-day-year format (MM/DD/YY).

z Precede single digits with a zero.

z To make a correction, press [CLEAR] to return to

the previous setting and re-enter the date.

z You can also use [ ] or [ ] to move the cursor.

z To change the date format. See SYSTEM

SETTINGS p. 78.

Press [START/COPY] when you finish entering the

new date.

DATA ENTRY OK

SET TIME

Wait a second for SET TIME to appear.

Press [START/COPY].

00:00

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Registering your name and number

Enter the time using the numeric buttons.

Set the time using the 24-hour clock system. Precede

single digits with a zero. Example:

07:30 = 7:30 a.m.

08:15

17:05 = 5:05 p.m.

Press [START/COPY] when you finish entering the

new time.

DATA ENTRY OK

Press [STOP].

Registration ends and the FAXPHONE returns to

standby.

Registering your telephone/fax number and name

Follow the steps below so that your fax number and name appear on the top of each

document you send.

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Use [ ] or [ ] to select USER SETTINGS.

USER SETTINGS

SET DATE

Press [START/COPY].

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Use [ ] or [ ] to select ENTER YOUR TEL.

ENTER YOUR TEL

TEL=

Press [START/COPY].

Enter your fax number (up to 20 digits) using the

numeric buttons.

You can enter a plus sign (+) or space to make your

number easier to read. To enter a plus sign (+), press

[#]. To make a correction, press [CLEAR] and

re-enter the number.

TEL=

1234 5678

(+)

Press [START/COPY] when you finish entering

your fax number.

Wait a second for USER NAME to appear.

DATA ENTRY OK

USER NAME

Press [START/COPY].

Enter your name (up to 16 characters) using the

numeric buttons.

See Entering a name, p. 34.

CANON/CCSI

Correct errors by moving the cursor to the error using

[

] or [ ] and entering the correct character..

Press [START/COPY] when you finish entering

your name.

DATA ENTRY OK

Press [STOP].

Registration ends and the FAXPHONE returns to

standby.

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Registering One-touch Speed Dialing

numbers and names

The quickest way to dial a fax number is to use One-touch Speed Dialing. This allows

you to dial a number by pressing a single button. Before you can use One-touch Speed

Dialing, you must register the receiving number with your FAXPHONE.

One-touch Speed Dialing assigns a fax number (up to 50 digits) to a One-touch Speed

Dialing button (01 to 10).

You can also register the name of the party (up to 16 characters); the name appears on the

printout of the One-touch Speed Dialing list. See One-touch Speed Dialing list, p. 80.

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Press [START/COPY].

1-TOUCH DIAL

01=

03=

Use [ ] or [ ] to select the number of the One-

touch button you want to use for the number.

If a number is already registered for this One-touch

Speed Dialing button, the LCD displays the number.

Enter the number (up to 50 digits) using the

numeric buttons.

See Entering a number, p. 33.

Correct errors by pressing [CLEAR] and re-entering

the number.

03=

1234

5678

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Press [START/COPY] to register the number.

Wait a second for 1-TOUCH SPD NAME to appear,

followed by 03=_.

DATA ENTRY OK

1-TOUCH SPD NAME

03=_

Enter the party’s name (up to 16 characters) using

the numeric buttons.

03=CANON

See Entering a name, p. 34.

Correct errors by pressing [CLEAR] and re-entering

the name.

Press [START/COPY] to register the name.

DATA ENTRY OK

04=

To assign additional One-touch Speed Dialing

numbers, start from step 4 . To finish, press [STOP].

Applying the faceplate

For quick reference, write the names for the

One-touch Speed Dialing numbers you

One-touch buttons. Fit the 4 tabs of the

faceplate into the corresponding slots around

the One-touch button area. See Attaching

components, p. 5.

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Registering Coded Speed Dialing

numbers and names

To dial a fax number at the press of three buttons, use Coded Speed Dialing. Each two-

digit (01-20) Coded Speed Dialing number can contain a fax number. You can register

up to 20 locations with each number containing up to 50 digits.

You can also register the name of the party (up to 16 characters); the name appears on

the printout of the Coded Speed Dialing list. See Coded Speed Dialing list, p. 81.

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Press [START/COPY].

1-TOUCH DIAL

Use [ ] or [ ] to select CODED DIAL.

CODED DIAL

Press [START/COPY].

01=

Use [ ] or [ ] to select the two-digit code you

want to assign to the number.

15=

Enter the party’s number (up to 50 digits) and name

the same way you registered them for One-touch

Speed Dialing.

See steps 4 to 8 of registering One-touch Speed

Dialing. (See Registering One-touch Speed Dialing

numbers and names, p. 39.)

15=

1234 5678

To assign additional Coded Speed Dialing num-

bers, start from step 4. To finish, press [STOP].

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HANDLING

DOCUMENTS

Preparing documents................................................. 44

Types of documents you can scan ...................................................... 44

Loading the document ........................................................................... 45

Setting the resolution and density ....................................................... 47

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Preparing documents

Types of documents you can scan ______________

n Size

The FAXPHONE can scan standard letter, legal or A4 size documents.

n Thickness

Each sheet of the document should be of the same thickness and between 0.003 inch

and 0.005 inch (0.08 mm - 0.13 mm) thick with a paper weight between 20 to 24 lbs

(75 to 90 g/m²).

n Effective image size

The actual scanned image size for the FAXPHONE is shown below.

The 0.04 inch (1.0 mm) margin on either side of the sheet and the 0.08 inch (2.0 mm)

margin on the top and bottom are not picked up by the scanner.

Problem Documents

• Do not attempt to feed the following types of documents into the FAXPHONE:

wrinkled or

curled or rolled paper

torn paper

creased paper

carbon paper or

coated paper

onion skin or thin paper

carbon-backed paper

or glossy paper

envelopes

• Remove all staples, paper clips and the like before feeding the document.

Make sure any glue, ink or correction fluid on the paper is completely dry before feeding the document.

•

• Make a photocopy of any document that will not feed into the FAXPHONE so that you can then

feed the copy.

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Preparing documents

Loading the document__________________________

For a multipage document, tap the

document on a flat surface to even the

stack.

Insert thedocument face-downandheadfirst

intotheAutomaticDocument Feeder until you

hear abeep.

You can load up to 20 letter size, 10 legal size or 20

A4 size sheets at a time into the Automatic Docu-

ment Feeder (ADF).

The FAXPHONE automatically feeds the pages one

by one from the bottom.

If a page jams or stops while feeding, see Clearing

document jams p. 58.

Adjust the right paper guide to the width

of the document.

For legal-size documents, flip the extension tray

open to accommodate the document.

If you are experiencing difficulty feeding multipage

documents, slant the edges of the stack and insert

the document into the Automatic Document Feeder

(ADF).

Extension tray

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n Adding pages to the document

You can load up to 20 letter size, 10 legal size or 20 A4 size sheets at a time into the

Automatic Document Feeder.

For longer documents, wait until the twentieth sheet has started feeding, then load 20

more sheets (10 for legal size).

If you want to add pages while the FAXPHONE is sending a document, insert the first

new page so it overlaps the last page by about 3/4 inch (2 cm).

Wait until the last page is being fed into the FAXPHONE before you add new pages.

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Preparing documents

Setting the resolution and density______________

You can control the resolution and density of the fax reproduction when sending or

copying documents.

n What is resolution?

Resolution defines the quality of the document reproduction. STANDARD is enough

for most text documents. Documents with very fine print should be set to FINE.

Documents with photographs should be set to PHOTO.

n Setting the resolution

To set the resolution, you first have to load the document (See p. 45).

z STANDARD

Press [RESOLUTION] until STANDARD appears.

Standard resolution is 203 dpi ´ 98 dpi.

When copying, even if you set STANDARD,

the document will automatically be scanned in FINE mode.

z FINE

Press [RESOLUTION] until FINE appears.

Fine resolution is 203 dpi ´ 196 dpi.

z PHOTO

To scan documents that contain photos, use the PHOTO setting. With this setting,

areas of the document that contain photos are automatically scanned with 64 levels

of gray, rather than just 2 levels, black and white. Photo resolution is 203 dpi´ 196

dpi. This results in a much better reproduction of the photograph.

n Density control

You can adjust the scanning density by changing DENSITY CONTROL in the USER

SETTINGS (See p. 75). For light originals choose the DARKER setting. For dark

originals choose the LIGHTER setting.

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MAKING

COPIES

Copying documents ................................................... 50

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Copying documents

One of the convenient features of the FAXPHONE is its ability to make high quality

copies. You can make up to 99 copies of one document at a time.

Feed the document face-down into the

Automatic Document Feeder (ADF).

See Loading the document, p. 45.

You can select the density. See p. 47.

You can select FINE or PHOTO for the resolution.

(If you set the resolution to STANDARD, your

document will automatically be copied in FINE

mode.) See p. 47.

STANDARD

Press [START/COPY].

To make a single copy, go directly to step 4.

COPY PAGE

Enter the number of copies (up to 99) using the

numeric buttons.

To make a correction to the number of copies, press

[CLEAR] and re-enter the number.

COPY PAGE

COPY

Press [START/COPY].

To stop copying anytime, press [STOP]. Then you

may need to lift the operation panel to remove the

document, See Clearing document jams, p. 58.

If MEMORY FULL displays on the LCD

If MEMORY FULL displays on the LCD while making multiple copies

of a document, do not use the multiple copy feature for copying the

document. Make single copies of the document instead (as many times

as required).

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SENDING

FAXES

Preparing to send a document ..................................52

Sending methods .................................................................................... 52

Dialing methods ...................................................................................... 52

Sending documents ................................................... 53

Direct Sending ........................................................................................ 53

Manual Sending ..................................................................................... 53

Automatic Dialing ................................................................................... 54

Memory Sending .................................................................................... 55

Canceling Sending ................................................................................. 56

Redialing .................................................................................................. 56

Messages displayed during sending .................................................. 57

Clearing document jams (ejecting a document from the ADF) ....... 58

Delayed Sending......................................................... 59

Sending other documents while the FAXPHONE is set

for Delayed Sending ...................................................................... 60

Canceling Delayed Sending ................................................................. 61

Sequential broadcasting............................................ 62

Sending a document to more than one location ............................... 62

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Preparing to send a document

Before you send a document please refer to:

z Types of documents you can scan, p. 44.

z Loading the document, p. 45.

z Adding pages to the document, p. 46.

z Setting the resolution and density, p. 47.

Sending methods _______________________________

n Direct Sending (See p. 53)

If your document has a large number of pages, you may sometimes get a MEMORY

FULL error. To avoid this, use Direct Sending.

To send directly, load the document, dial the fax number and press [START/COPY].

n Manual Sending (See p. 53)

If you would like to speak with the other party before sending a fax to them, use

Manual Sending. When sending manually, you dial, converse normally and then press

[START/COPY] to begin sending.

For manual sending, you need to have an extension phone connected.

n Memory Sending (See p. 55)

If you do not want to wait for your document to be scanned page by page during

sending (Direct Sending), use Memory Sending. Memory Sending scans the docu-

ment into memory, then dials and sends the stored image, letting you take away the

original immediately after scanning.

Dialing methods ________________________________

There are several methods of dialing the receiving party’s number, depending on how

your FAXPHONE is set up.

Manual Dialing: Dial the recipient’s fax number using the numeric buttons.

One-touch Speed Dialing: Dial a recipient’s fax number that has been assigned to a

One-touch Speed Dialing button by simply pressing the corresponding One-touch

Speed Dialing button. (See p. 54)

Coded Speed Dialing: Dial a recipient’s fax number that has been assigned to a Coded

Speed Dialing code by pressing [CODED DIAL] and the 2-digit code assigned to the

number. (See p. 54)

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Sending documents

Direct Sending__________________________________

To scan and transmit a document one page at a time without storing it in memory first,

follow the steps below. This procedure is called “Direct sending”.

Use Direct Sending if you want to visually confirm that the FAXPHONE scans the

document. Each page is scanned as it is sent.

Feed the document face-down into the

Automatic Document Feeder (ADF).

See Loading the document, p. 45.

STANDARD

You can set the resolution and density. See p. 47.

Dial the other party's fax number.

Use one of the dialing methods described earlier in

this chapter (see p. 52).

TEL= 3456 7890

Press [START/COPY].

The FAXPHONE begins sending the document.

Manual Sending ________________________________

If you would like to first speak with the person you are sending the fax to, use Manual

Sending. You need to connect an extension phone to the FAXPHONE for Manual

Sending.

Feed the document face-down into the

Automatic Document Feeder (ADF).

See Loading the document, p. 45.

STANDARD

You can set the resolution and density. See p. 47.

Pick up the handset of the connected extension

phone or press [HOOK] and dial the other party’s

fax number.

TEL= 3456 7890

zUse one of the dialing methods described earlier in

this chapter. See p. 52.

If a person answers, converse normally, then

ask them to press the start button on their fax.

Press [START/COPY] and hang up.

If you hear a high pitch tone, press [START/COPY]

and hang up.

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z The FAXPHONE beeps once to indicate that the document has been sent

successfully.

TRANSMITTING OK

z If an error occurs during sending, the FAXPHONE beeps intermittently for a few

seconds. If this happens, try sending the fax again.

z The FAXPHONE automatically redials if the receiving fax does not answer or if the

line is busy. (You can specify the number of times it redials; see AUTO REDIAL in

TX SETTINGS, p. 76.)

z To stop sending before the fax is finished, press [STOP]. Then you may need to lift

the operation panel to remove the document, see Clearing document jams, p. 58.

z If an error message appears on the LCD, correct the error and then press [STOP].

Refer to Error codes, messages and solutions, p. 98.

Automatic Dialing ______________________________

n Sending a document using One-touch Speed Dialing or

Coded Speed Dialing

After registering the One-touch numbers or Coded Speed Dialing numbers you can

send documents as follows:

Feed the document face-down into the

Automatic Document Feeder (ADF).

See Loading the document, p. 45.

FINE

You can set the resolution and the density, p. 47.

Press the One-touch Speed dialing button

assigned to the number to which you wish to

fax.

CANON FAX

Press [CODED DIAL] and enter the appropriate

two-digit Coded Speed Dialing code.

Wait a second for the number to appear after the

name of the number.

12345678999

z If no number is registered for the button or code

you pressed, the LCD display shows the NO TEL#

message. Make sure you pressed the correct button

or entered the correct code and that the number you

want to dial is registered correctly.

z If you make a mistake, press [STOP]. Then press

the correct One-Touch Speed Dialing button or

press [CODED DIAL] and re-enter the code.

z If an error message appears on the LCD, correct

the error and press [STOP]. If necessary, refer to

Frequently Asked Questions, p. 92.

CANON CANADA

2345678999

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Sending documents

Memory Sending________________________________

You can use Memory Sending to send your document. With Memory Sending, the

FAXPHONE quickly scans the document into memory. Then, after it dials the receiv-

ing party, it sends the document from memory. This means you do not have to wait for

the FAXPHONE to finish sending before you can retrieve your original document.

You can send up to 21 letter-size pages (based on the CCITT #1 Chart—standard

resolution) at one time with Memory Sending.

z If the memory becomes full while scanning your document, MEMORY FULL is

displayed on the LCD. If this should happen, you may need to open the operation

panel to remove the document. See Clearing document jams, p. 58. Then try divid-

ing the document into several sections and sending each section individually, or

send using Direct Sending or Manual Sending. See p. 53.

The definition of a letter-size page for memory storage purposes is based on the CCITT

#1 Chart.

Feed the document face-down into the

Automatic Document Feeder (ADF).

See Loading the document, p. 45.

STANDARD

You can set the resolution and density. See p. 47.

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Press [SEND OPTIONS].

MEMORY TX

TEL =

Press [START/COPY].

Dial the other party's fax number.

Use one of the dialing methods described earlier in

this chapter (see p. 52).

TEL=

9876543333

Press [START/COPY].

The FAXPHONE scans the document into memory

and begins sending.

TX/RX NO.

XXXX

MEMORY INPUT P01

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Canceling Sending______________________________

To stop sending before the fax is finished, press [STOP]. Then you may need to open

the operation panel to remove the document, see Clearing document jams, p. 58.

Redialing________________________________________

n Manual

To start dialing again, just press [REDIAL/PAUSE]. (When you press [REDIAL/

PAUSE], the previous number dialed with the numeric buttons is redialed.)

n Automatic

The FAXPHONE automatically redials twice after the first attempt at sending fails

(eg. the line was busy).

The time between redials is two minutes.

You can change the number of redials and the time between redials by changing the

TX SETTINGS (see p. 76).

If the FAXPHONE fails to get through after the second redial, the FAXPHONE beeps.

The LCD displays REDIALING while the FAXPHONE is in the redialing process.

REDIALING

n To cancel automatic redialing

You can cancel automatic redialing anytime by pressing the [STOP] button.

However, when memory is used during sending (including Delayed Sending and Se-

quential Broadcasting), you cannot cancel redialing while REDIALING is displayed

on the LCD. In this case, wait until dialing begins, then press [STOP] to cancel redialing.

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Sending documents

Messages displayed during sending ____________

When your FAXPHONE sends a document, the following messages are displayed as

the call progresses.

The FAXPHONE is dialing the recipient’s phone number.

DIALING

The recipient’s phone is ringing.

CALLING

The display tells you when transmission begins.

TRANSMIT

After a few moments the display begins changing every 2 seconds. (With Memory Sending, only the other party’s

number is displayed.)

TX/RX No.

XXXX

ECM TX

TRANSMIT

PXX If ECM is off, “TRANSMIT PXX” is displayed.

PXX

Other party’s number

789 3456

Other party’s name

(For some models, the other party’s name may also be displayed.)

CANON INC.

After the document is sent, the FAXPHONE beeps once and the display tells you when

the transmission has ended.

TRANSMITTING OK

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Clearing document jams (ejecting a document

from the ADF) __________________________________

n Removing a jammed sheet

Hold down the FAXPHONE with your left

hand, and gently pull the operation panel

with your right hand.

While holding the operation panel open,

pull the sheet out from the top or bottom.

z Do not push the LCD display.

Gently push the operation panel shut

until it clicks.

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Delayed Sending

Your FAXPHONE can send documents automatically at a preset time. This allows you

to take advantage of lower late night long-distance rates offered by some telephone

companies.

You can use any dialing method to dial fax numbers to send a document to up to 31

destinations at a preset time. See Sending a document to more than one location for

details, p. 62.

Feed the document face-down into the

Automatic Document Feeder (ADF).

See Loading the document, p. 45.

DOCUMENT READY

You can set the resolution and density. See p. 47.

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Press [SEND OPTIONS].

MEMORY TX

DELAYED TX

Use [ ] or [ ] to select DELAYED TX.

TX/RX NO.

SET TIME

XXXX

XX:XX

23:00

Press [START/COPY].

Wait a second for SET TIME to appear.

Enter the desired sending time (24-hour clock)

using the numeric buttons.

z Set the time using the 24-hour clock system.

Precede single digits with a zero.

Example:

07:30 = 7:30 a.m.

17:05 = 5:05 p.m.

z Press [CLEAR] if you need to re-enter the time.

z You can also use [ ] or [ ] to move the cursor.

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Press [START/COPY].

TEL=

Dial the other party's fax number.

z You can enter the other party’s fax number using

the numeric buttons, One-touch Speed Dialing (see

p. 54), or Coded Speed Dialing (see p. 54).

z If you use the numeric buttons, press [START/

COPY] after entering the number to register it

before going on to the next number.

3456 7890

Press [START/COPY].

The FAXPHONE reads the document into memory.

MEMORY INPUT P01

After reading in the document, the FAXPHONE displays TIMER on the LCD. When

the set time comes, the FAXPHONE dials and sends the document.

TIMER

Sending other documents while the FAXPHONE

is set for Delayed Sending______________________

You can send, receive, and copy other documents even when the FAXPHONE is set

for sending at a preset time.

The FAXPHONE can only register one preset sending operation at a time.

To send or copy other documents after setting the FAXPHONE for Delayed Sending,

simply send or copy using any other sending procedure in this manual.

Delayed sequential broadcasting

Delayed sequential broadcasting is applicable for sending one document to

more than one location at a later time when multiple fax numbers are

dialed. See p. 62.

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Delayed sending

Canceling Delayed Sending_____________________

Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

Press [SEND OPTIONS].

MEMORY TX

DELAYED TX

Use [ ] or [ ] to select DELAYED TX.

Press [START/COPY].

Wait a second for SET TIME to appear.

SET TIME

23:00

Press [CLEAR].

SET TIME

_0:00

Press [START/COPY].

Delayed Sending cancels.

ERASING END

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Sequential broadcasting

Sending a document to more than one location

Sequential broadcasting sends one document to more than one location.

You can send to a total of 31 destinations as follows:

One-touch Speed Dialing

Coded Speed Dialing

10 destinations

20 destinations

Regular dialing (Numeric buttons dialing) = 1 destination

You can enter the One-touch Speed Dialing and Coded Speed Dialing destinations in

any order. You simply press the One-touch Speed Dialing button, or press [CODED

DIAL] followed by the two-digit code (with the numeric buttons).

You can also include one destination using Regular dialing. Remember that when

using regular dialing, you must press [START/COPY] after entering the number.

You can send up to 21 letter-size pages (based on the CCITT#1 Chart—standard

resolution).

Feed the document face-down into the

Automatic Document Feeder (ADF).

See Loading the document, p. 45.

STANDARD

You can set the resolution and density. See p. 47.

Dial the other party’s fax number.

z You can send to up to 31 destinations.

z Simply enter the numbers one after the other: press

the desired One-touch Speed Dialing button or

press [CODED DIAL] followed by the two-digit

code (with the numeric buttons).

TEL=

3456 7890

z You can enter only one number directly with the

numeric buttons using regular dialing. Remember

to press [START/COPY] after entering the number.

z You can also press [REDIAL/PAUSE] to redial the

last number dialed with the numeric buttons.

z You must press each button within 10 seconds of

the preceding one. The FAXPHONE begins the

operation approximately 10 seconds after you press

the last button.

Press [START/COPY].

z The FAXPHONE reads the document into memory

and begins sending. Between transmissions,

MULTI TRANS ON displays on the LCD.

z To cancel a transmission, press [STOP] during

dialing or transmission. All transmissions in the

sequence are canceled.

TX/RX NO.

XXXX

MEMORY INPUT P01

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RECEIVING

FAXES

Receiving documents ................................................. 64