Canon Fax Machine B45 User Manual

User’s Guide

Read the Set-Up Sheet first, and then read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference.

ENG

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Table of Contents

Registering coded speed

INTRODUCTION

Where to find help ................................ii

Using this guide ................................... v

Im portant safety instructions ..............vi

dialing num bers and nam es ....... 2-13

Registering voice dialing voice tags 2-14

Registering voice tags with one-touch/coded

speed dialing numbers and names .......... 2-14

Adding voice tags to the one-touch/coded

Users in the U.S.A. ............................. viii

Pre-Installation Requirements for Canon

speed dialing numbers ............................... 2-14

Modifying voice tags ........................................ 2-15

Deleting voice tags ........................................... 2-15

Facsimile Equipment..................................... viii

Connection of the Equipment ........................... viii

1 SETTING UP

DOCUMENTS AND PAPER

Unpacking ......................................... 1-1

Removing the shipping materials ..................... 1-2

Assem bling the fax ........................... 1-3

Attaching components ....................................... 1-3

Preparing docum ents ....................... 3-1

Types of documents you can scan .................. 3-1

Problem documents ........................................... 3-1

Loading docum ents .......................... 3-2

Problems with multipage documents .............. 3-2

Paper requirem ents .......................... 3-3

Printable area ...................................................... 3-3

Loading paper...................................................... 3-3

Making connections ......................... 1-4

Connecting the telephone line, handset, and

external devices ............................................ 1-4

Connecting the AC power cord ........................ 1-6

Loading paper ................................... 1-7

Paper guidelines ................................................. 1-7

Loading paper in the multi-purpose tray ........ 1-8

SENDING DOCUMENTS

Preparing to send a docum ent ......... 4-1

Adjusting the quality of your documents ........ 4-1

Sending methods ................................................ 4-2

Dialing methods .................................................. 4-2

Installing the BJ cartridge ................ 1-9

Guidelines ............................................................ 1-9

Installing the BJ cartridge in your fax ........... 1-10

Testing the fax ................................................... 1-11

Sending docum ents .......................... 4-2

Direct sending ..................................................... 4-2

Memory sending ................................................. 4-3

Manual sending .................................................. 4-4

2 PREPARING TO USE

YOUR FAX

Main com ponents of your fax .......... 2-1

Fax controls — the operation panel . 2-2

Guidelines for entering

num bers, letters, and sym bols ..... 2-4

Correcting mistakes ........................................... 2-5

Setting the TEL LINE TYPE ............... 2-6

Registering sender inform ation ....... 2-7

Personalizing your fax........................................ 2-7

Setting the date and time .................................. 2-7

Registering your fax/telephone number and

name ................................................................ 2-8

Setting the daylight saving time ....................... 2-9

Canceling sending ............................. 4-5

Autom atic dialing ............................. 4-5

Sending a document using one-touch speed

dialing or coded speed dialing numbers ... 4-5

Sending a document using directory dialing . 4-6

Sending a document using voice dialing ........ 4-7

Special dialing ................................... 4-8

Sending a document using caller history ....... 4-8

Long-distance dialing......................................... 4-8

Redialing w hen the line is busy ....... 4-9

Manual redialing ................................................. 4-9

Automatic redialing ............................................ 4-9

Delayed sending ............................. 4-11

Sending other documents while the fax is

Registering one-touch speed

dialing num bers and nam es ....... 2-11

set for delayed sending.............................. 4-12

Canceling delayed sending ............................. 4-12

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Table of Contents

Sequential broadcasting ................. 4-13

When a forw arded call is received ... 6-15

Sending a document to more than one

location ......................................................... 4-13

7 SETTINGS AND

ACTIVITY REPORTS

Selecting a m enu .............................. 7-1

Docum ents stored in m em ory ....... 4-14

Printing a list of documents in memory ........ 4-14

Printing a document in memory ..................... 4-14

Deleting a document from memory ............... 4-15

Activity reports ................................. 7-7

How to print a report .......................................... 7-7

Activity report ...................................................... 7-8

One-touch speed dialing list ............................. 7-8

Coded speed dialing list..................................... 7-8

User data list........................................................ 7-8

Doc. memory list ................................................. 7-8

TX (Transmission) report ................................... 7-8

RX (Reception) report......................................... 7-8

Multi TX/RX (Transaction) report ..................... 7-8

RECEIVING DOCUMENTS

Different w ays to receive a

docum ent ...................................... 5-1

Setting the receive m ode ................. 5-2

Receiving both documents and telephone

calls automatically: Fax/Tel mode .............. 5-2

Receiving documents manually:

MANUAL MODE ............................................ 5-4

Receiving with a DRPD (Distinctive Ring Pattern

Detection) service: DRPD ............................ 5-5

8 MAKING COPIES

Copying docum ents .......................... 8-1

Other features ................................... 5-6

Saving ink while printing documents .............. 5-6

Receiving documents in memory while performing

another task or when a problem occurs .... 5-6

Polling to receive documents ........................... 5-6

9 SOLUTIONS TO

COMMON PROBLEMS

Clearing jam s .................................... 9-1

Jams in the document tray................................ 9-1

Jams in the multi-purpose tray......................... 9-2

Canceling receiving ........................... 5-7

6 USING THE BUILT-IN

ANSWERING MACHINE

(TAM MODE)

Recording the outgoing m essage .... 6-1

Types of messages that can be recorded ...... 6-1

Recording the outgoing message .................... 6-1

Periodic cleaning ............................... 9-3

Cleaning the exterior of the fax ........................ 9-3

Cleaning the interior of the fax ......................... 9-3

Testing and cleaning the BJ cartridge print

head................................................................. 9-5

Replacing the BJ cartridge ............................... 9-6

Troubleshooting ................................ 9-8

Paper feeding problems .................................... 9-8

Faxing problems .................................................. 9-9

Print quality problems ...................................... 9-13

Telephone problems ......................................... 9-13

Copying problems ............................................. 9-14

General problems ............................................. 9-14

Setting TAM MODE .......................... 6-2

Setting the recording time for a telephone

message ......................................................... 6-3

Setting TAM MONITOR ...................................... 6-4

Setting TOLL SAVER ........................................... 6-5

Recording voice m em os ................... 6-6

Deleting m essages ............................ 6-7

Playing telephone m essages ............ 6-8

Rem ote control features ................... 6-9

Registering the password for remote control.. 6-9

Using remote control........................................ 6-10

LCD m essages ................................. 9-15

In case of a pow er failure ............... 9-19

During a power failure ..................................... 9-19

Memory clear report ........................................ 9-19

Specifications ............. S-1

Index ........................... I-1

Forw arding telephone m essages ... 6-12

Setting the forwarding number ...................... 6-12

Setting the number of redial times ................. 6-13

Setting PIN ENTRY............................................ 6-14

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Using this guide

This guide provides detailed information on how to set up, operate, maintain, and troubleshoot

your fax.

Please read the list below to become familiar with the symbols, terms, and abbreviations used in

this guide.

Cautions tell you how to avoid actions that could injure you or damage your fax. In order to

use your fax safely, always observe these cautions.

Notes provide advice on using your fax more effectively, describe operating restrictions, and tell you

how to avoid minor difficulties. Reading these is recommended to make the most of your fax and its

functions.

(see p. xx)

Indicates a page number that you can refer to for more information on

the topic of the previous sentence or paragraph.

default

A setting that remains in effect unless you change it.

document

The original sheet(s) of paper you send, receive, or copy with your

fax.

A list of settings from which you select an item to set up or change. A

menu has a title which appears on the LCD.

3 and 4 buttons

transaction number

Used to select an item in a menu. Press 4 to select the next item, and

press 3 to select the previous item.

When you send or receive a document, your fax automatically assigns

the document a unique transaction number. A transaction number is a

four-digit number that will help you keep track of documents you send

and receive.

TX/RX NO.

TX/RX NO. is the abbreviation used for “transaction number.”

Denotes Transmission.

Denotes Reception.

LCD display. The contents of the LCD display may vary depending on

the current settings.

TRANSMITTING OK

In addition, this guide uses brackets to identify the buttons you press when performing different

functions: [Stop].

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Im portant safety instructions

Read these safety instructions thoroughly before using your fax.

Except as specifically described in this guide, do not attempt to service the fax yourself. Never

attempt to disassemble the fax: opening and removing its interior covers will expose you to

dangerous voltages and other risks. For all service, contact the Canon Customer Care Center

(see p. ii).

■ Ha n d lin g a n d m a in t e n a n c e

• Follow all warnings and instructions marked on the fax.

• Do not subject the fax to strong physical shock or vibration.

• Always unplug the fax before moving or cleaning it.

• To avoid paper jams, never unplug the power cord, open the printer cover, or remove paper

from the multi-purpose tray while printing.

• When transporting the fax, leave the BJ cartridge installed in the cartridge holder and tape the

cartridge holder to the right side of the fax. This will prevent ink spilling inside the fax.

• Always lift the fax by its base as shown below. Never lift it by any of its attachments or covers.

• Do not push objects of any kind into the slots or openings on the fax as they may touch

dangerous voltage points or short out parts. This could result in fire or electric shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the fax. If

something does fall into the fax, unplug it immediately and contact the Canon Customer Care

Center (see p. ii).

• To avoid spillage in or around the fax, do not eat or drink near it. If you spill liquid or if any

substance falls into the fax, unplug the fax immediately and contact the Canon Customer Care

Center (see p. ii).

• Keep the fax clean. Dust accumulation can prevent the fax from operating properly.

• Unplug the fax from the wall outlet and refer service to qualified personnel under the following

conditions:

– When the power cord or plug is damaged or frayed.

– If liquid has spilled into the fax.

– If the fax has been exposed to rain or water.

– If the fax does not operate normally when you have followed the instructions in this guide.

Adjust only those controls that are covered by the instructions in this guide. Improper

adjustment of other controls may result in damage and may require extensive work by a

qualified technician to restore the product to normal operation.

– If the fax has been dropped or the body has been damaged.

– If the fax exhibits a distinct change in performance, indicating a need for servicing.

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■ Lo c a t io n

• Place the fax on a flat, stable, vibration-free surface.

• Place the fax in a cool, dry, clean, well ventilated place.

– Make sure the area is free from dust.

– Make sure the location is not affected by extreme temperature changes, and always stays

between 50° and 90.5°F (10° and 32.5°C).

– Make sure the area’s relative humidity is always between 20% and 85%.

• Keep the fax away from direct sunlight.

• Do not use the fax near water. Make sure that no wet or humid objects come into contact with

the fax.

• Do not use or store the fax outdoors.

• Do not install the fax near devices that contain magnets or generate magnetic fields, such as

speakers.

• Place the fax near a standard 120 V AC power outlet.

• To ensure reliable operation of the fax and to protect it from overheating, do not block the

exhaust vent and never block or cover any openings on the fax by placing it on a bed, sofa, rug,

or other similar surface. Do not place the fax in a cupboard or built-in installation, or near a

radiator or other heat source unless proper ventilation is provided. Install the fax approximately

4 in. (10 cm) away from walls and other equipment. For the dimensions of the fax, see p. S-1.

• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the

outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the fax,

unplug it immediately. Contact the Canon Customer Care Center (see p. ii).

• Do not allow anything to rest on the power cord, and do not place the fax where the cord will be

walked on. Make sure the cord is not knotted or kinked.

■ P o w e r s u p p ly

• During electrical storms, disconnect the power cord from the power outlet. (Please note that any

documents stored in the fax’s memory will be deleted when you unplug the fax.)

• Whenever you unplug the fax, wait at least five seconds before you plug it in again.

• If dust accumulates around the plug of the power cord when it is connected to a power outlet,

unplug the fax and wipe the plug with a clean, dry cloth.

This product emits low level magnetic flux.

If you use a cardiac pacemaker and feel abnormalities, please move away from this product

and consult your doctor.

vii

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Users in the U.S.A.

P re -In s t a lla t io n Re q u ire m e n t s fo r Ca n o n

Fa c s im ile Eq u ip m e n t __________________________

■ Lo c a t io n

Supply a suitable table, cabinet, or desk. See page S-1 for the machine’s dimensions and weight.

■ Ord e r In fo rm a t io n

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone

company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line

should be a regular voice grade line or the equivalent. Use one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or-

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE

OVERSEAS

Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or

500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call

Waiting” can be used with your machine. Key telephone systems are not recommended because they

send non-standard signals to individual telephones for ringing and special codes, which may cause a

fax error.

■ P o w e r Re q u ire m e n t s

This equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only.

Do not connect this machine to an outlet or power line shared with other appliances that cause

“electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort

generate electrical noise which often interferes with communications equipment and the sending

and receiving of documents.

Co n n e c t io n o f t h e Eq u ip m e n t ________________

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the

ACTA. On the rear panel of this equipment is a label that contains, among other information, a

product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be

provided to the telephone company.

An FCC compliant telephone cord and modular jack are provided with this equipment.

This equipment is designed to be connected to the telephone network or premises wiring using a

compatible modular jack which is Part 68 compliant. See Installation instructions for details.

viii

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The Ringer Equivalence Number (REN) is used to determine the number of devices that may be

connected to a telephone line. Excessive RENs on a telephone line may result in the devices not

ringing in response to an incoming call. In most but not all areas, the sum of RENs should not

exceed five (5.0). To be certain of the number of devices that may be connected to a line, as

determined by the total RENs, contact the local telephone company. The REN for this product is

part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented

by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

This equipment may not be used on coin service provided by the telephone company.

Connection to party lines is subjected to state tariffs.

In Ca s e o f Eq u ip m e n t Ma lfu n c t io n

Should any malfunction occur which cannot be corrected by the procedures described in this

guide, disconnect the equipment from the telephone line and unplug the power cord. The

telephone line should not be reconnected or the power cord plugged in until the problem is

completely resolved. Users should contact Canon Authorized Service Facilities for servicing of

equipment. Information regarding Authorized Service Facility locations can be obtained by

calling the Canon Customer Care Center. (1-800-423-2366)

Rig h t s o f t h e Te le p h o n e Co m p a n y

Should the equipment cause harm to the telephone network, the telephone company may

temporarily disconnect service. The telephone company also retains the right to make changes in

facilities and services which may affect the operation of this equipment. When such changes are

necessary, the telephone company is required to give adequate prior notice to the user.

FCC No t ic e

FAXPHONE B45: Facsimile Transceiver, Model H12263

This device complies with Part 15 of the FCC Rules. Operation is subject to the

following two conditions:

(1) This device may not cause harmful interference, and

(2) this device must accept an interference received, including interference that may cause

undesired operation.

This equipment has been tested and found to comply with the limits for a class B digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection

against harmful interference in a residential installation. This equipment generates, uses and can

radiate radio frequency energy and, if not installed and used in accordance with the instructions,

may cause harmful interference to radio communications. However, there is no guarantee that

interference will not occur in a particular installation. If this equipment does cause harmful

interference to radio or television reception, which can be determined by turning the equipment off

and on, the user is encouraged to try to correct the interference by one or more of the following

measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

• Consult the dealer or an experienced radio/TV technician for help.

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Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC

Rules.

Do not make any changes or modifications to the equipment unless otherwise specified in the

User’s Guide. If such changes or modifications should be made, you could be required to stop

operation of the equipment.

Canon U.S.A. Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. 1-800-423-2366

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a

computer or other electronic device to send any message via a telephone fax machine unless such

message clearly contains in a margin at the top or bottom of each transmitted page or on the first

page of the transmission, the date and time it is sent and an identification of the business or other

entity, or other individual sending the message and the telephone number of the sending machine

or such business, other entity, or individual.

In order to program this information into your machine, follow the instructions in this User’s

Guide.

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S ETTING UP

Unpacking

As you unpack your fax, save the carton and packing material in case you want to move or ship

the fax in the future.

SETTINGUP

Carefully remove all items from the box.

• It is best to have someone hold the box while you lift the fax and its protective packaging out of

the carton.

Make sure you have the following items:

Multi-purpose tray

Main unit

BX-3 Black

BJ cartridge

Docum ent tray

Handset

You should also have the followings:

• Power cord

• Telephone line cord

• Documentation

Set-Up Sheet

FAXPHONE B45 User’s Guide

Registration Card

Extended Service Plan Guide

• Destination labels

If any of these items are damaged or missing, contact the Canon Customer Care Center (see p. ii)

immediately.

1-1

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Re m o vin g t h e s h ip p in g m a t e ria ls _____________

Remove the shipping tapes q from the top of the fax and the protective piece w .

Open the printer cover by gently pulling it towards you.

Remove the shipping tapes q and the protective pieces w.

Close the printer cover until it locks into place.

The actual shipping materials may differ in shape, quantity, and position from the ones shown

above.

1-2

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Assem bling the fax

At t a c h in g c o m p o n e n t s _______________________

SETTINGUP

For user convenience, the destination labels provided with your fax should be fitted over the one-

touch speed dialing buttons on the left of the operation panel.

Insert the tabs on the multi-

purpose tray into the slots on

the fax.

Insert the tabs on the

document tray into the

corresponding slots.

1-3

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Making connections

Co n n e c t in g t h e t e le p h o n e lin e , h a n d s e t , a n d

e xt e rn a l d e vic e s ______________________________

There are three jacks on the left side of the fax for connection of the following:

Handset

Extension phone (a telephone

or cordless phone that you m ay

wish to have placed away from

the fax to use at a different

location)

Telephone line

Be sure to connect any external devices before using the fax.

Connect the supplied telephone line cord to the

telephone line jack on your wall.

jack, then the other end to the

Place the handset in its cradle, and connect it to the

jack.

1-4

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Ringer and speaker volume switches

To adjust the volume of the ringer and speaker, use a pen or other pointed object to move these

switches to HIGH or LOW.

SETTINGUP

Speaker volum e switch

Ringer volum e switch

Connect an extension phone to the t jack.

n^{• If you have connected an external device to your fax, be sure to select the correct receive mode}

(see Chapter 5).

• If the extension phone does not have its own power supply, any redial data in the extension

phone memory may be lost after an extended fax transmission.

1-5

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Co n n e c t in g t h e AC p o w e r c o rd _______________

Plug the fax into a 120 volt AC outlet.

Plug the power cord connector into the rear of the fax.

Plug the other end of the power cord into a properly grounded AC power outlet.

n ^{There is no power switch on the fax. The power is on as long as the fax is plugged in.}

1-6

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Loading paper

P a p e r g u id e lin e s ______________________________

SETTINGUP

• Be sure to load paper of the correct size, weight, and quantity recommended for your fax

(see pp. 3-1, S-1).

• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs in their

original packaging, in a cool, dry location.

• Store paper at 64.5°–75°F (18°–24°C), 40%–60% relative humidity.

• To avoid paper jams and poor print quality, do not print on damp, curled, wrinkled, or torn

paper.

• Use cut-sheet paper only, not paper that comes on a roll.

• Use only paper that has a thickness of between 0.003 and 0.005 in. (0.08 and 0.13 mm). Thick

paper may damage the BJ cartridge print head.

• Do not load paper beyond the paper limit mark (P) or beyond the tab on the paper guide. Doing

so may cause problems. Also, make sure there are no gaps on either side of the paper stack.

Paper lim it m ark

Tab

No gaps here

• Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock with paper

already loaded.

• Do not leave paper stacked in the multi-purpose tray for long periods of time since it may bend

or curl and cause problems.

• Certain environmental conditions, such as extreme temperatures or humidity, can cause some

paper to misfeed in the multi-purpose tray. If you have trouble, feed one sheet at a time.

• Depending on the density of the printed pages, the ink may need time to dry. Within two or

three seconds, the ink becomes smudge-resistant. After drying for several minutes, the ink

becomes water-resistant.

• If your printed page contains a large amount of graphics, the ink on the page may be damp due

to the print density. Let the page dry for approx. 30 to 60 seconds. Then remove the page

carefully without touching any surfaces.

• If paper curls after printing, remove it immediately; otherwise paper jams may occur.

• The platen (a roller inside the fax) may become inked if paper misfeeds. If this happens, clean

inside the fax (see p. 9-3).

1-7

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Lo a d in g p a p e r in t h e m u lt i-p u rp o s e t ra y ______

If necessary, remove the document tray when loading paper.

Squeeze, then slide the paper guide to the left.

Fan a stack of paper, then tap the edge of the stack on a flat surface to even the stack.

Insert the stack into the multi-purpose tray q, and align the right edge of the stack with

the right side of the multi-purpose tray. Then slide the paper guide w snugly against the

left edge of the stack.

1-8

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Installing the BJ cartridge

The first time you set up your fax, you have to install the BJ cartridge before you can begin

receiving and copying documents.

SETTINGUP

For information on replacing the BJ cartridge, see p. 9-6.

Gu id e lin e s ____________________________________

• Use only a Canon BX-3 Black BJ cartridge in your fax.

• Store BJ cartridges at room temperature.

• When the BJ cartridge print head is left exposed, it easily dries out and becomes unusable. To

avoid this, follow these recommendations:

– Keep BJ cartridges in the packaging until you are ready to use them.

– Never remove the BJ cartridge unless you are going to replace it.

– Keep the cartridge holder in the home position (on the right side of the fax) when you are not

using the fax.

• Replace BJ cartridges after one year of use, even if you have not been alerted to replace it.

If you need to unplug the fax, wait until it returns to standby mode (date and receive mode displayed

on the LCD). Otherwise the cartridge holder may not be in its home position; causing the BJ

cartridge to remain uncapped and dry out.

• Store BJ cartridges out of the reach

of children. If anyone inadvertently

ingests ink, consult a physician

immediately.

• Do not touch the metallic areas on the

BJ cartridge.

Do not touch these m etallic areas.

The ink in the BJ cartridge is difficult to clean up if spilled. Follow the precautions below when

handling the BJ cartridge.

• Carefully remove packaging from BJ cartridges.

• Do not attempt to disassemble or refill BJ cartridges.

• Do not shake or drop BJ cartridges.

1-9

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In s t a llin g t h e BJ c a rt rid g e in yo u r fa x ________

When a BJ cartridge is not installed in your fax, PUT IN CARTRIDGE is displayed on the LCD.

Make sure the fax is plugged in.

Load the paper in the multi-purpose tray.

Open the printer cover by gently pulling it towards you (see p. 1-2).

Raise the cartridge lock lever on the cartridge holder.

Remove the BJ cartridge from its package, then remove the orange protective cap q and

tape w.

Discard the cap and tape. Never attempt to reattach them to the BJ cartridge print head.

1-10

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Align the slot in the cartridge with the yellow post in the fax, and with the label facing

outwards, insert the BJ cartridge into the cartridge holder. Lower the cartridge lock lever

until you hear a click to lock the cartridge in place.

SETTINGUP

The yellow post (BJ cartridge guide) should be visible through the slot. The BJ cartridge tilts slightly

to the left before lowering the cartridge lock lever.

Close the printer cover.

If the AUTO TEST PRINT setting is set to ON:

The fax automatically prints a test page.

The fax prints a test page every time you insert a BJ cartridge.

You can turn off automatic test printing by changing the AUTO TEST PRINT setting. See SYSTEM

SETTINGS, p. 7-5.

• Do not try to manually move or stop the cartridge holder.

• Do not touch the components shown below or any metal parts.

Ribbon cable

Guide rail

Round shaft

Circuit board

Te s t in g t h e fa x ________________________________

After you have assembled the fax, loaded the paper, and installed the BJ cartridge, you can make

sure the fax is printing properly by making several copies of a document (see p. 8-1).

If you have problems printing, see Chapter 9.

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PREPARING TO USE YOUR FAX

Main com ponents of your fax

Docum ent tray

PRE

Multi-purpose tray

RINGTOUSEYOUF

Docum ent guide

Handset

Operation panel

Printer cover

Cartridge holder

Docum ent

release button

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Fax controls — the operation panel

TAM LED (see p. 6-2)

Microphone

LCD

Rewind/Forward buttons (see p. 6-8)

(see pp. 2-12, 6-1)

TAM Mode Delete Record Play

Report

Cleaning Send Options

Redial/

Pause

Coded Dial/

Directory

Coded Dial/Directory button (see pp. 4-5, 4-6)

Stop button

Start/Copy button

Hook button (see p. 4-4)

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Guidelines for entering

num bers, letters, and sym bols

When you come to a step that requires you to enter a name or number, see the table below to

determine which numeric button to press for the letter you want.

Button

Letter Mode (:A)

Number Mode (:1)

ABC

DEF

GHI

J KL

MNO

PRS

TUV

WXYZ

OPER

SYMB

TONE

Letter m ode (:A)

Num ber m ode (:1)

After 60 seconds of no operation panel input, the fax returns to standby mode and any unregistered

changes are lost.

■ En t e rin g le t t e rs a n d n u m b e rs

Press [:] to switch between the letter and number mode.

Press the numeric button that contains the letter or number you want.

• Press repeatedly until the letter you want appears.

• If you are unsure which button to press, see the table above.

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Continue entering other letters or numbers using the numeric buttons.

• If the next letter you want to enter is under a different numeric button, simply press that button

until the letter you want appears.

-or-

If the next letter you want to enter is under the same numeric button you pressed in step 2, press

[4] to move the cursor to the right. Then press that same numeric button repeatedly until the letter

you want appears.

PRE

• To enter a space, press [Space].

RINGTOUSEYOUF

■ En t e rin g s ym b o ls

Press [#] repeatedly until the symbol you want appears.

If you want to enter another symbol, press [4] to move the cursor to the right, then press

[#] repeatedly until the symbol you want appears.

Co rre c t in g m is t a k e s __________________________

You can clear an entire entry by pressing [Clear]. Alternatively, follow the procedure below to

correct individual letters:

Use [3] or [4] to move the cursor under the incorrect letter.

CANEN

Use the numeric buttons to enter the correct letter over the incorrect letter.

CANON

When you have finished making corrections, press [Start/Copy] to register your new entry.

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Setting the TEL LINE TYPE

Before using your fax, make sure it is set for the telephone line type of your telephone system. If

you are unsure of your telephone line type, check with your local telephone company.

See pp. 2-2, 2-3 for the buttons on the operation panel.

Press [Function].

■

Press [Start/Copy] twice.

DATE & TIME

Use [3] or [4] to select TEL LINE TYPE.

■

Press [Start/Copy].

TOUCH TONE

Use [3] or [4] to select TOUCH TONE.

You can also select ROTARY PULSE.

■

Press [Start/Copy].

AUTO VOICE DIAL

Press [Stop].

Setting ends and the fax returns to standby mode.

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Registering sender inform ation

P e rs o n a lizin g yo u r fa x ________________________

■ Id e n t ifyin g yo u r d o c u m e n t s

When sending a document, you can have your fax number and your name (known as your ID),

and the current date and time printed out by the receiving fax machine. This information is called

your TTI (Transmit Terminal Identification) and appears at the top of the faxed document in

small type.

PRE

By identifying the documents you send, the receiving party will be able to recognize your fax

messages at a glance. The illustration below shows a sample document with the identifying

information.

RINGTOUSEYOUF

12/27/2002 10:12 FAX 123 4567

CANON

CANON CANADA

The page num ber

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617

–

FAX 123456

Our Ref. 350/PJC/EAC

The nam e of the party who is

receiving the docum ent

Your nam e or com pany nam e

Your fax/telephone num ber

TELEPHONE # MARK (You can select TEL or FAX, see p. 7-2.)

The date and tim e you sent the docum ent

The top line includes the name of the receiving party if you send the document using one-touch

speed dialing or coded speed dialing and you registered the party’s name.

S e t t in g t h e d a t e a n d t im e ____________________

The date and time appear on the LCD as well as on the documents you send.

Press [Function].

■

Press [Start/Copy] three times.

12/20/20 02 13:30

Use the numeric buttons to enter the date and time using the month-day-year format

(MM/DD/20YY).

• Set the time using the 24-hour clock system. Precede single digits with a zero.

Example: 3:00 p.m. = 15:00

• To change the date format, see SYSTEM SETTINGS, p. 7-5.

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Press [Start/Copy].

Press [Stop].

Registration ends and the fax returns to standby mode.

Re g is t e rin g yo u r fa x/t e le p h o n e n u m b e r a n d

n a m e __________________________________________

This information appears at the top of each document you send.

Press [Function].

■

Press [Start/Copy] twice.

DATE &TIME

Use [3] or [4] to select UNIT TELEPHONE #.

■

Press [Start/Copy].

Enter your fax number (up to 20 digits) using the numeric buttons.

You can enter a plus sign (+) or space to make your number easier to read. To enter a plus sign (+),

press [#].

TEL=

123 xxxx

■

Press [Start/Copy] twice.

Enter your name (up to 16 letters) using the numeric buttons (see p. 2-4).

CANON

: A

■

Press [Start/Copy].

Press [Stop].

Registration ends and the fax returns to standby mode.

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S e t t in g t h e d a ylig h t s a vin g t im e ______________

Your fax supports the daylight saving time system that shifts the clock time ahead or back

according to the change in seasons. You can select if the time information in your fax changes to

match the daylight saving time system, and also set the day and time when the daylight saving

time begins and ends.

PRE

Press [Function].

■

RINGTOUSEYOUF

Press [Start/Copy].

Use [3] or [4] to select SYSTEM SETTINGS.

■

Press [Start/Copy].

Use [3] or [4] to select DAYLGHT SAV TIME.

■

Press [Start/Copy].

OFF

Use [3] or [4] to select ON or OFF.

■

Press [Start/Copy].

• If you selected OFF in step 4, press [Stop] to return to standby mode.

• If you selected ON in step 4, use [3] or [4] to select BEGIN DATE/TIME.

■

Press [Start/Copy] twice.

APRIL

Use [3] or [4] to select the month in which the daylight saving time starts.

■

Press [Start/Copy].

MONTH

Use [3] or [4] to select WEEK.

■

Press [Start/Copy].

FIRST WEEK

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Use [3] or [4] to select the week in which the daylight saving time starts.

■

Press [Start/Copy].

WEEK

Use [3] or [4] to select DAY.

■

Press [Start/Copy].

SUNDAY

10 Use [3] or [4] to select the day of the week on which the daylight saving time starts.

■

Press [Start/Copy].

DAY

11 Use [3] or [4] to select TIME.

■

Press [Start/Copy].

TIME

02:00

12 Use the numeric buttons to enter the time at which the daylight saving time will take

effect.

■

Press [Start/Copy].

TIME

13 Press [Function].

14 Use [3] or [4] to select END DATE/TIME.

■

Press [Start/Copy] twice.

OCTOBER

15 Set the month, week, the day of the week, and time when the daylight saving time ends, as

in steps 6 to 12.

16 Press [Stop].

Setting ends and the fax returns to standby mode.

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Registering one-touch speed

dialing num bers and nam es

The quickest way to dial a fax number is to use one-touch speed dialing. This allows you to dial a

number by pressing a single button. Before you can use one-touch speed dialing, you must

You can also register the name of the party (up to 16 letters) and a voice tag; the name appears on

the printout of the one-touch speed dialing list.

PRE

Press [Function].

Use [3] or [4] to select TEL REGISTRATION.

■

RINGTOUSEYOUF

Press [Start/Copy].

1-TOUCH SPD DIAL

Press [Start/Copy].

01=

Use [3] or [4] to select the number of the one-touch speed dialing button you want to use

for the number.

If a number is already registered under this one-touch speed dialing button, the number is displayed

on the LCD.

Enter the party’s number (up to 50 digits) using the numeric buttons.

03=

2 50xxx_

■

Press [Start/Copy] to register the number.

Enter the party’s name (up to 16 letters) using the numeric buttons (see p. 2-4).

CANON

■

Press [Start/Copy] to register the name.

To delete the name and number registered under the one-touch speed dialing button, press [Clear]

and [Start/Copy] after you perform steps 1 to 4 above.

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See Registering voice dialing voice tags, p. 2-14.

The fax asks you if you want to register the voice tag.

YES=(A)

NO=(#)

■

Press [:] or [#] to select YES or NO.

• If you selected NO in step 7, proceed to step 9.

• If you selected YES in step 7:

After a tone, speak the party’s name into the microphone.

The fax asks you to speak the party’s name again.

■

After a tone, speak into the microphone again.

To assign additional one-touch speed dialing numbers, start from step 4 .

To finish, press [Stop].

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Registering coded speed

dialing num bers and nam es

Use coded speed dialing to dial a fax number at the press of three buttons. A fax/telephone

number up to 50 digits can be registered under each two-digit speed dialing code (01-50) and you

can register up to 50 locations. You can also register the name of the party (up to 16 letters) and a

voice tag; the name appears on the printout of the coded speed dialing list.

PRE

Press [Function].

Use [3] or [4] to select TEL REGISTRATION.

■

RINGTOUSEYOUF

Press [Start/Copy].

1-TOUCH SPD DIAL

Use [3] or [4] to select CODED SPEED DIAL.

■

Press [Start/Copy].

A01=

Use [3] or [4] to select the two-digit code under which you want to register the number.

If a number is already registered under this coded speed dialing code, the number is displayed on the

LCD.

Enter the party’s number and name the same way you registered them for one-touch speed

dialing.

See steps 5 to 6, Registering one-touch speed dialing numbers and names, p. 2-11.

A03=81 773 xxxx_

(see pp. 2-11, 2-14).

To assign additional coded speed dialing numbers, start from step 4.

To finish, press [Stop].

To delete the name and number registered under the coded speed dialing code, press [Clear] and

[Start/Copy] after you perform steps 1 to 4 above.

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Registering voice dialing voice tags

Voice dialing allows you to dial a number by speaking the receiving party’s name to the fax.

Before you can use the voice dialing feature, you must register voice tags.

You can register a name or phrase (no longer than 3 seconds) you want to use to retrieve the

party, such as the first name, family name, nickname, company name, official position, and so

forth. You can register up to 15 voice tags.

You can check whether a voice tag has been registered for a specific one-touch or coded speed

dialing entry by printing the speed dialing lists.

Entries with a voice tag are preceded by an icon (A).

Re g is t e rin g vo ic e t a g s w it h o n e -t o u c h /c o d e d

s p e e d d ia lin g n u m b e rs a n d n a m e s ____________

Follow the procedures on Registering one-touch/coded speed dialing numbers and names, pp. 2-11

to 2-13.

Ad d in g vo ic e t a g s t o t h e o n e -t o u c h /c o d e d

s p e e d d ia lin g n u m b e rs

Press [Function].

Use [3] or [4] to select TEL REGISTRATION.

■

Press [Start/Copy].

Use [3] or [4] to select 1-TOUCH SPD DIAL or CODED SPEED DIAL.

■

Press [Start/Copy].

Use [3] or [4] to select the receiving party you want to add a voice tag to.

■

Press [Start/Copy] twice.

When the fax asks you if you want to add a voice tag, press [:] to select YES.

If a voice tag is already registered under this speed dialing number, the fax asks you if you want to

modify the voice tag (see Modifying voice tags, p. 2-15).

After the tone, speak the party’s name into the microphone.

The fax asks you to speak the name again.

■

After the tone, speak into the microphone again.

• Keep background noise to a minimum to ensure reliable operation.

• Registering the same or similar voice tags for different parties may cause an error when you try to

retrieve the party.

To assign additional voice tags, start from step 4.

To finish, press [Stop].

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Mo d ifyin g vo ic e t a g s _________________________

Perform steps 1 to 4 on p. 2-14.

If a voice tag is already registered under the speed dialing number, the fax asks you if you

PRE

want to modify the voice tag.

■

Press [:] to select YES.

RINGTOUSEYOUF

Use [3] or [4] to select REDO VOICETAG.

■

Press [Start/Copy].

The fax asks you to confirm that you want to redo the voice tag registration.

Press [:] to select YES and proceed to step 6 on p. 2-14.

Press [#] to cancel the procedure.

De le t in g vo ic e t a g s ___________________________

Perform steps 1 and 2 on Modifying voice tags above.

Use [3] or [4] to select DELETE VOICETAG.

■

Press [Start/Copy].

The fax asks you to confirm that you want to delete the voice tag.

Press [:] to select YES to delete the voice tag.

Press [#] to cancel the procedure.

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DOCUMENTS AND PAPER

Preparing docum ents

Typ e s o f d o c u m e n t s yo u c a n s c a n ____________

■ S ize

The fax can scan standard letter, A4, or legal-size documents.

■ S c a n n e d a re a

DOCUMENTSANP

The actual area scanned by the fax is shown below.

0.12 ±0.12 in. (3.0 ±3.0 mm)

LTR/LGL

APER

0.08 ±0.08 in. (2.0 ±2.0 mm)

0.08 ±0.14 in.

(2.0 ±3.5 mm)

0.08 ±0.14 in.

(2.0 ±3.5 mm)

The margin on either side of the sheet and the margin on the top and bottom are not picked up by

the scanner.

P ro b le m d o c u m e n t s __________________________

• To prevent document jams in the document tray, do not attempt to load the following types of

documents into the fax:

– Wrinkled or creased paper

– Torn paper

– Curled or rolled paper

– Carbon paper or carbon-backed paper

– Coated paper or glossy paper – Onion skin or thin paper

– Thick paper – Envelopes

• Remove all staples, paper clips, etc. before loading the document into the document tray.

• Make sure any glue, ink or correction fluid on the paper is completely dry before loading the

document into the document tray.

• Make a photocopy of any document that will not feed into the fax so that you can then load the

copy into the document tray.

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Loading docum ents

Adjust the document guide to the width of the document, and gently insert the top of the

document face up into the document tray until you hear a beep.

• For a multipage document, the pages are fed one by one from the top of the stack.

• Wait until all pages of your document have been scanned before starting a new job.

• Make sure you follow the procedure above to load documents into the document tray. If the

document is not loaded into the document tray correctly, it may not be fed into the fax

properly; resulting in a jam, or in pages not being sent.

• If you want to send a document with more than 15 letter-size (5 legal-size) pages*, divide the

document into sections and send each section in a separate transmission.

* The total thickness of the paper stack must be less than 0.08 in. (2mm).

P ro b le m s w it h m u lt ip a g e d o c u m e n t s _________

If you have trouble feeding multipage documents from the document tray into the fax, remove the

stack and tap it on a flat surface to even the edges. Then slant the stack so that its front edge is

beveled, and insert the stack into the document tray.

n ^{To avoid feeding problems, make sure the document meets the document requirements (see p. 3-1).}

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Paper requirem ents

You can use regular copier paper, cotton bond paper, or typical letterhead. Your fax does not

require special ink jet paper. Always use paper without curls, folds, staples, or damaged edges.

Look at the label on the package to see if the paper has a preferred side for printing.

n ^{Be sure to test paper before purchasing large quantities.}

DOCUMENTSANP

P rin t a b le a re a _________________________________

The shaded area below shows the printable area of letter/legal-size paper. Be sure to print within

this area.

0.12 ±0.06 in. (3.0 ±1.5 mm)

APER

LTR/LGL

FEED

DIRECTION

0.28 in. (7 mm)

0.25 ±0.06 in.

6.4 ±1.5 mm)

0.25 in.~

(

(6.4 mm~)

Lo a d in g p a p e r ________________________________

For details on loading paper in the multi-purpose tray, see p. 1-8.

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S ENDING DOCUMENTS

Preparing to send a docum ent

Before you send a document, see Chapter 3: DOCUMENTS AND PAPER.

Ad ju s t in g t h e q u a lit y o f yo u r d o c u m e n t s _____

■ S e t t in g t h e s c a n n in g re s o lu t io n

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text

and graphics to have a jagged appearance, while higher resolutions provide smoother curves and

lines, crisp text and graphics, and a better match to traditional typeface designs.

n ^{Using a higher resolution will increase the output quality, but will slow down the scanning speed.}

SENDINGDOCUMENT

Load the document face up into the document tray.

See Loading documents, p. 3-2.

Press [Resolution] to select the resolution.

You can select STANDARD, FINE or PHOTO.

After about 5 seconds, the fax returns to standby mode.

You can change the resolution setting while the document is being scanned for sending.

However, please note that your new setting will only affect the next page scanned.

■ S e t t in g t h e s c a n n in g c o n t ra s t

Contrast is the difference in brightness between the lightest and darkest parts of a printed

document. You can adjust the contrast your fax uses to send or copy documents, according to how

light or dark your document is.

Press [Function].

■

Press [Start/Copy] twice.

DATE &TIME

Use [3] or [4] to select SCAN CONTRAST.

■

Press [Start/Copy].

STANDARD

Use [3] or [4] to adjust the scanning contrast.

You can select STANDARD, DARKER or LIGHTER.

■

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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S e n d in g m e t h o d s _____________________________

■ Dire c t s e n d in g (s e e b e lo w )

■ Me m o ry s e n d in g (s e e p . 4 -3 )

■ Ma n u a l s e n d in g (s e e p . 4 -4 )

Dia lin g m e t h o d s ______________________________

There are several methods of dialing the receiving party’s number, depending on how your fax is

set up.

■ Re g u la r d ia lin g

■ On e -t o u c h s p e e d d ia lin g (s e e p . 4 -5 )

■ Co d e d s p e e d d ia lin g (s e e p . 4 -5 )

■ Dire c t o ry d ia lin g (s e e p . 4 -6 )

■ Vo ic e d ia lin g (s e e p . 4 -7 )

Sending docum ents

Dire c t s e n d in g ________________________________

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 4-1).

Dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter.

TEL=

3456xxxx

Press [Start/Copy].

The fax begins sending.

Press twice to send immediately.

n^{• If an error occurs during sending, the fax beeps intermittently for a few seconds and an error}

message appears on the LCD. If this happens, correct the error and then press [Stop], then try

sending the document again. See LCD messages, p. 9-15.

• The fax automatically redials if the receiving party does not answer or if the line is busy. (You

can specify the number of times it redials; see AUTO REDIAL, p. 7-3.)

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Me m o ry s e n d in g ______________________________

The fax normally uses direct sending to send your document. However, you can send it with

memory sending (see below). In this case, the fax quickly scans the document into memory. Then

it sends the document from memory. This means you do not have to wait for the fax to finish

sending before you can retrieve your original document.

You can send up to 15 letter-size pages at a time with memory sending (based on ITU-T No.1

Chart, standard resolution).

If MEMORY FULL appears on the LCD during the scanning process, re-start sending the document

using direct sending (see p. 4-2), or divide the document into sections.

SENDINGDOCUMENT

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 4-1).

Press [Function].

■

Press [Send Options].

Use [3] or [4] to select MEMORY TX.

■

Press [Start/Copy].

Dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter (see p. 4-2).

TEL=

3456xxxx

Press [Start/Copy].

The fax scans the document into memory and begins sending.

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Ma n u a l s e n d in g _______________________________

If you would like to first speak with the person you are sending the document to, use manual

sending. You need to connect the handset or extension phone to the fax for manual sending.

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 4-1).

Pick up the handset or press [Hook] and dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter (see p. 4-2).

TEL=

3456xxxx

If a person answers, converse normally, then ask them to press the start button on their

fax. Press [Start/Copy] and hang up.

If you hear a high pitch tone, press [Start/Copy] and hang up.

n^{• If you pressed [Hook] in step 2, you need to pick up the handset when a person answers the}

phone.

• The fax will beep if the handset is not hung up properly. Make sure the handset is seated

properly in its cradle. If you do not want the fax to beep, disable the OFFHOOK ALARM

setting (see p. 7-2).

• If an error occurs during sending, the fax beeps intermittently for a few seconds and an error

message appears on the LCD. If this happens, correct the error, then try sending the document

again. See LCD messages, p. 9-15.

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Canceling sending

Press [Stop].

When you cancel sending, you may need to press and hold [Start/Copy] for a few seconds, then

the fax will feed out the document.

Autom atic dialing

SENDINGDOCUMENT

S e n d in g a d o c u m e n t u s in g o n e -t o u c h s p e e d

d ia lin g o r c o d e d s p e e d d ia lin g n u m b e rs ______

To use this feature you must first register numbers for one-touch speed dialing (see pp. 2-11, 2-12)

or coded speed dialing (see p. 2-13).

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and the contrast (see p. 4-1).

Press the one-touch speed dialing button under which the number you wish to fax is

registered.

905 795 xxxx

-or-

Press [Coded Dial/Directory] and enter the appropriate two-digit coded speed dialing

code.

The registered name and number appear.

If you make a mistake, press [Stop]. Then press the correct one-touch speed dialing button or press

[Coded Dial/Directory] and re-enter the code.

1 49 39 xx xx

Press [Start/Copy].

The fax begins sending.

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S e n d in g a d o c u m e n t u s in g d ire c t o ry d ia lin g _

This feature is convenient when you know the other party’s name but cannot recall the one-touch

speed dialing button or the code for coded speed dialing where the number is registered.

This procedure can also be used to look up the other party’s name and retrieve the number for

dialing.

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and the contrast (see p. 4-1).

Press [Coded Dial/Directory] twice.

DIRECTORY DIAL

Press a numeric button to enter the first letter of the name of the party you are searching

for.

A01 Canon CANADA

Press [3] or [4] to display the other names and numbers registered for the button letter

group.

• The names for one-touch speed dialing numbers are prefixed with two digits and the names for

coded speed dialing numbers are prefixed with an asterisk (A) and two digits.

• When you reach the last name and number registered for the letter group, you will return to the

first name and number in the group.

• If the LCD does not change after you press [3] or [4], this means only one name and number is

registered for the button you just pressed.

• Press [Redial/Pause] to switch between the name and number on the LCD.

With the telephone number you want to dial displayed, press [Start/Copy] to start the

document transmission.

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S e n d in g a d o c u m e n t u s in g vo ic e d ia lin g _____

To use this feature you must first register the voice tags for voice dialing (see p. 2-14).

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and the contrast (see p. 4-1).

Press [Voice Dial]. Then speak the voice tag into the microphone.

The registered name will be displayed on the LCD.

SENDINGDOCUMENT

CANON

With the party’s name you wish to dial displayed, press [Start/Copy] to start the document

transmission.

• If the AUTO VOICE DIAL setting is set to ON, the fax automatically starts the transmission

(see p. 7-2).

• If the displayed party’s name is not what you are searching for, press [Stop] to cancel the

procedure, and re-start from step 2.

If an error occurs every time you speak into the microphone, re-register the voice tag and try again

(see pp. 2-11 to 2-14).

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Special dialing

S e n d in g a d o c u m e n t u s in g c a lle r h is t o ry _____

If the CALLER ID setting is set to ON, the caller’s name and phone/fax number appear on the

LCD when you receive a call (see p. 7-4). The fax keeps up to 20 latest caller IDs in memory.

The caller history feature uses the Telcordia GR-30-CORE protocol. Contact your local telephone

company for detailed information about caller ID subscription.

Press [Function].

Press [Caller History].

■

Press [Start/Copy].

The date and time, names, and numbers from which you have received calls recently will be

displayed on the LCD.

• Press [Redial/Pause] or [Coded Dial/Directory] to switch between the date and time, name, and

phone number on the LCD.

Use [3] or [4] to select the receiving party.

Press [#] to add/remove the area code (NPA) or the prefix.

You can select from the following patterns:

• 1-NPA-123-xxxx

• 123-xxxx

• 1-123-xxxx

• NPA-123-xxxx

■

Press [Start/Copy].

The fax begins calling the number.

If a person answers, pick up the handset and converse normally.

If you want to send a document, load the document face up into the document tray (see

Loading documents, p. 3-2) and ask them to press the start button on their fax.

See Manual sending, p. 4-4.

When you hear a high pitch tone, press [Start/Copy] and hang up.

The fax begins sending the document.

Lo n g -d is t a n c e d ia lin g _________________________

When you register a long-distance number, you may have to insert a pause within or after the

number. For long-distance dialing, the location and length of the pause may differ depending on the

telephone system. To enter a pause, press [Redial/Pause]. A pause within a number is 2 seconds

long. The length of this pause can be adjusted. See MID PAUSE SET, p. 7-3. A pause at the end of

a number is fixed at 10 seconds.

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Redialing w hen the line is busy

There are two methods of redialing: manual redialing and automatic redialing. This section

explains these two methods.

Ma n u a l re d ia lin g ______________________________

Press [Redial/Pause] to dial the last number you dialed with the numeric buttons. (This starts

redialing regardless of whether automatic redialing is enabled.)

■ Ca n c e lin g m a n u a l re d ia lin g

To cancel manual redialing, press [Stop].

SENDINGDOCUMENT

Au t o m a t ic re d ia lin g __________________________

■ Wh a t is a u t o m a t ic re d ia lin g ?

When you are sending a document and the receiving party’s line is busy, the fax waits the

specified time and then dials the same number again. You can set the fax to redial several times if

previous attempts fail because of a busy signal.

Automatic redialing can be turned off and on. The number of redialing attempts and the time

interval between attempts can also be adjusted (see AUTO REDIAL, p. 7-3).

If all redialing attempts are unsuccessful, the fax will cancel the transmission.

When automatic redialing is in use, the LCD displays AUTO REDIAL while it is waiting to

redial.

■ Ca n c e lin g a u t o m a t ic re d ia lin g

Automatic redialing cannot be canceled with the [Stop] button while the fax is waiting to redial.

Wait until the fax begins redialing.

Press [Stop].

If you want to cancel a memory-sending transmission while the fax is waiting to redial, you will

have to delete the document from memory (see p. 4-15).

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■ S e t t in g t h e o p t io n s fo r a u t o m a t ic re d ia lin g

You can set the following options for automatic redialing:

• Whether or not the fax redials automatically.

• The number of times the fax attempts to redial.

• The time interval between redialing attempts.

Press [Function].

■

Press [Start/Copy].

USER SETTINGS

Use [3] or [4] to select TX SETTINGS.

■

Press [Start/Copy].

ECM TX

Use [3] or [4] to select AUTO REDIAL.

■

Press [Start/Copy].

• To disable automatic redialing, use [3] or [4] to select OFF, then press [Start/Copy]. Press [Stop]

to return to standby mode.

• To enable automatic redialing, use [3] or [4] to select ON and continue with the steps below.

Press [Start/Copy] twice.

2TIMES

Use the numeric buttons to enter the number of times you want the fax to redial.

You can select from 1 to 10 times (see p. 7-3).

■

Press [Start/Copy] twice.

2MIN.

Use the numeric buttons to enter the time interval between redialing attempts.

You can select from 2 to 99 minutes (see p. 7-3).

■

Press [Start/Copy].

Press [Stop].

The fax returns to standby mode.

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Delayed sending

Your fax can send a document automatically at a preset time. This allows you to take advantage

of lower late-night long-distance rates offered by some telephone companies.

The fax can only register one preset sending operation at a time.

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 4-1).

Press [Function].

■

Press [Send Options].

SENDINGDOCUMENT

Use [3] or [4] to select DELAYED TX.

■

Press [Start/Copy].

SETTIME

15:00

Enter the desired sending time (24-hour clock) using the numeric buttons.

• Set the time using the 24-hour clock system. Precede single digits with a zero.

Example: 3:00 p.m. = 15:00

• Press [Clear] if you need to re-enter the time.

• You can also use [3] or [4] to move the cursor.

Press [Start/Copy].

Enter the receiving party’s fax number.

You can enter the receiving party’s fax number using the numeric buttons, one-touch speed dialing,

coded speed dialing, or directory dialing (see pp. 4-5, 4-6).

Press [Start/Copy].

The fax scans the document into memory.

The fax will automatically dial at the programmed time.

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S e n d in g o t h e r d o c u m e n t s w h ile t h e fa x is s e t

fo r d e la ye d s e n d in g ___________________________

You can send, receive, and copy other documents even when the fax is set for sending at a preset

time.

To send or copy other documents after setting the fax for delayed sending, simply send or copy

using any other sending procedure in this guide.

Delayed sequential broadcasting is applicable for sending one document to more than one location

at a later time when multiple fax numbers are dialed (see p. 4-13).

Ca n c e lin g d e la ye d s e n d in g ___________________

Press [Function].

Use [3] or [4] to select MEMORY REFERENCE.

■

Press [Start/Copy].

Use [3] or [4] to select DELETE DOCUMENT.

■

Press [Start/Copy].

TX/RX NO.

0001

Use [3] or [4] to select the transaction number (TX/RX NO.) of the document you want to

delete.

• If the LCD does not change after you press [3] or [4], this means only one transaction is stored in

memory.

• If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST

(see p 4-14).

■

Press [Start/Copy].

YES=(A)

NO=(#)

Press [:] to delete the file.

If you change your mind and want to continue sending, press [#].

Press [Stop].

The fax returns to standby mode.

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Sequential broadcasting

S e n d in g a d o c u m e n t t o m o re t h a n

o n e lo c a t io n __________________________________

Sequential broadcasting sends one document to more than one location.

You can send to a total of 60 locations as follows:

• One-touch speed dialing

• Coded speed dialing

• Regular dialing (Numeric buttons dialing)

9 locations

50 locations

1 location

You can enter the one-touch speed dialing and coded speed dialing locations in any order. You

simply press the one-touch speed dialing button, or press [Coded Dial/Directory] followed by the

two-digit code.

SENDINGDOCUMENT

You can also include one location using regular dialing. Remember that when using regular

dialing, you must press [Start/Copy] after entering the number.

You must press each button within 10 seconds of the preceding one. The fax begins the operation

approximately 10 seconds after you press the last button.

Load the document face up into the document tray.

See Loading documents, p. 3-2.

You can set the scanning resolution and contrast (see p. 4-1).

Dial the receiving party’s fax numbers as you need.

You can also press [Redial/Pause] to redial the last number dialed with the numeric buttons.

TEL=

3456xxxx

Press [Start/Copy].

• The fax reads the document into memory and begins sending.

• To cancel a transmission, press [Stop] during dialing or transmission. All transmissions in the

sequence are canceled.

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Docum ents stored in m em ory

P rin t in g a lis t o f d o c u m e n t s in m e m o ry ______

Your fax can print a list of documents stored in memory, along with the transaction number (TX/

RX NO.) of each document. Once you know the transaction number of a document in memory,

you can print it or delete it.

Press [Function].

Use [3] or [4] to select MEMORY REFERENCE.

■

Press [Start/Copy].

DOC. MEMORY LIST

Press [Start/Copy].

P rin t in g a d o c u m e n t in m e m o ry ______________

Press [Function].

Use [3] or [4] to select MEMORY REFERENCE.

■

Press [Start/Copy].

DOC. MEMORY LIST

Use [3] or [4] to select PRINT DOCUMENT.

■

Press [Start/Copy].

TX/RX NO.

0001

Use [3] or [4] to select the transaction number (TX/RX NO.) of the document you want to

print.

If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (see above).

Press [Start/Copy].

1ST PAGE ONLY?

YES=(A)

NO=(#)

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Press [:] to print the first page only, or press [#] to print all pages of the document.

The fax prints the document.

De le t in g a d o c u m e n t fro m m e m o ry __________

Press [Function].

Use [3] or [4] to select MEMORY REFERENCE.

■

SENDINGDOCUMENT

Press [Start/Copy].

DOC. MEMORY LIST

Use [3] or [4] to select DELETE DOCUMENT.

■

Press [Start/Copy].

TX/RX NO.

0001

Use [3] or [4] to select the transaction number (TX/RX NO.) of the document you want to

delete.

• If the LCD does not change after you press [3] or [4], this means only one transaction is stored in

memory.

• If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST

(see p. 4-14).

Press [Start/Copy].

The fax asks you to confirm that you want to delete the document.

YES=(A)

NO=(#)

Press [:] to delete the document.

If you change your mind and want to keep the document in memory, press [#].

To continue deleting other documents in memory, repeat the procedure from step 4.

To finish, press [Stop].

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RECEIVING DOCUMENTS

Different w ays to receive a docum ent

Your fax provides you with several modes for receiving documents. To determine which mode

best suits your requirements, see the table below.

Receive Mode

Main Use Operation

Fax/Tel Automatically switches

Requirements

Details

FAX/TEL AUTO

Handset or extension

phone connected to the

p. 5-2

between fax and voice

(Fax/Tel mode)

calls. Receives documents fax.

automatically and rings

for voice calls.

MANUAL MODE Tel

Rings for every call,

Handset or extension

p. 5-4

regardless of whether the phone connected to the

call is a fax call or a voice fax.

call. For a fax call, you

RECEIVINGDOCUMENTS

have to manually activate

reception of the fax.

DRPD

Fax/Tel

The fax rings differently Subscription to a DRPD p. 5-5

depending on whether a service.

call is a fax or voice call. Handset or extension

phone connected to the

fax.

FAX ONLY MODE Fax

Answers all calls as fax

Separate telephone line p. 7-4

calls. Receives documents for fax use only.

automatically and

If you want to be alerted

disconnects voice calls.

when a fax call is

received, connect the

handset, or an extension

phone to the fax, and

enable the INCOMING

RING setting.

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Setting the receive m ode

Once you have decided which mode is suitable for your needs, set the mode by pressing [Receive

Mode].

Press [Receive Mode].

Every time you press [Receive Mode], the mode changes cyclically.

▼

Press [Start/Copy].

The fax returns to standby mode.

Re c e ivin g b o t h d o c u m e n t s a n d t e le p h o n e

c a lls a u t o m a t ic a lly: Fa x/Te l m o d e _____________

If you set Fax/Tel mode, you can control precisely how the fax handles incoming calls by

adjusting the following settings:

• Adjust the time the fax takes to check whether a call is from a fax machine or a telephone

(RING START TIME setting).

• Adjust the length of time the fax rings when the call is a voice call (F/T RING TIME setting).

• Set whether the fax switches to receive mode after the ring time set in F/T RING TIME has

elapsed (DEFAULT ACTION setting).

Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

Use [3] or [4] to select RX SETTINGS.

▼

Press [Start/Copy].

ECM RX

Use [3] or [4] to select FAX/TEL AUTO SW.

▼

Press [Start/Copy].

RING START TIME

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Press [Start/Copy].

8SEC

Use the numeric buttons to enter the time the fax waits before ringing when it receives a

call.

You can select from 0 to 30 seconds (see p. 7-4).

▼

Press [Start/Copy] twice.

15SEC

RECEIVINGDOCUMENTS

Use the numeric buttons to enter the time the fax rings while waiting for someone to pick

up the handset.

You can select from 10 to 45 seconds (see p. 7-4).

▼

Press [Start/Copy] twice.

RECEIVE

Use [3] or [4] to select RECEIVE or DISCONNECT.

This setting tells the fax what to do if the handset is not picked up within the specified ring time set

in step 6.

▼

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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Re c e ivin g d o c u m e n t s m a n u a lly: MANUAL

MODE _________________________________________

Check that Manual is displayed on the LCD (see p. 5-2).

12/20

Manual

Check that the handset or extension phone is connected to the fax (see p. 1-4).

When you hear the handset or extension phone rings, pick up the handset.

▼ If you hear a person’s voice:

Start your conversation. If the caller wants to send a document after talking to you, ask

them to press the start button on their fax machine.

When you hear a slow beep, press [Start/Copy] on the fax to begin receiving the

document. Hang up the handset.

• If the extension phone is connected to the fax and located away from the fax, dial 25 (the

remote receiving ID) on the extension phone and hang up.

• The fax begins receiving the document.

▼ If you hear a slow beep tone:

Someone is trying to send you a document.

• Press [Start/Copy] and hang up the handset.

• If the extension phone is located away from your fax, dial 25 (the remote receiving ID) on the

extension phone and hang up.

• The fax begins receiving the document.

Be sure to hang up the handset after you press [Start/Copy] otherwise the call will be

disconnected.

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Re c e ivin g w it h a DRP D (Dis t in c t ive Rin g

P a t t e rn De t e c t io n ) s e rvic e : DRP D ____________

DRPD service assigns two or more telephone numbers with distinctive ring patterns to a single

telephone line, allowing you to have both a fax number(s) and a telephone number(s) using only

one telephone line. Your fax will automatically monitor incoming calls and based on the ring

pattern, will let you know if the call is a fax or voice call. Follow the procedure below to set the

fax ring pattern that matches the pattern assigned by your telephone company.

n^{Contact your local telephone company for detailed information on this service.}

Press [Function].

▼

RECEIVINGDOCUMENTS

Press [Start/Copy].

USER SETTINGS

Use [3] or [4] to select RX SETTINGS.

▼

Press [Start/Copy].

ECM RX

Use [3] or [4] to select DRPD:SELECT FAX.

▼

Press [Start/Copy].

NORMAL RING

Use [3] or [4] to select the ring pattern that your telephone company assigned to your fax

number.

You can select NORMAL RING, DOUBLE RING, SHORT-SHORT-LONG, SHORT-LONG-

SHORT, or OTHER RING TYPE.

▼

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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Other features

S a vin g in k w h ile p rin t in g d o c u m e n t s _________

You can enable/disable ink-saving feature by pressing the [Ink Saver] button when the [Function]

button is pressed.

n ^{By enabling this feature, print quality will be reduced. For highest print quality, disable this feature.}

Press [Function].

▼

Press [Ink Saver].

Use [3] or [4] to select ON or OFF.

▼

Press [Start/Copy].

The fax returns to standby mode.

Re c e ivin g d o c u m e n t s in m e m o ry w h ile

p e rfo rm in g a n o t h e r t a s k o r w h e n a p ro b le m

o c c u rs ________________________________________

If your fax is performing another task or encounters a problem when receiving a document, it

automatically stores the unprinted pages in memory, and the LCD displays REC’D IN MEMORY

as well as one or more messages. For an explanation of the message(s) and details on the action

to take, see p. 9-18.

n ^{• You can set the fax not to store documents in memory if a problem occurs during reception}

(see MEMORY RX, p. 7-4).

• Once the pages are printed, they are deleted from memory.

P o llin g t o re c e ive d o c u m e n t s _________________

The polling feature allows you to request a document to be faxed to you from another fax

machine. The sending party only needs to make sure the document is on a fax machine and ready

to be sent. Thus, when your fax polls the other fax machine, the document is sent automatically.

The fax can poll any fax machine that supports polling.

• Before attempting to poll a fax machine, make sure that the other fax machine supports polling.

• If the other party is using a Canon fax machine which has the Polling ID function, ask them to set

the Polling ID of their fax machine to 255 (11111111 binary number).

• For details on the Polling ID, see the other party’s fax machine manual.

• Your fax cannot do polling transmissions.

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Press [Function].

▼

Press [Polling].

▼

Press [Start/Copy].

Dial the fax number of the fax machine you wish to poll.

Use one of the dialing methods described on page 4-2.

TEL=

3456xxxx

Press [Start/Copy].

Your fax begins receiving the document.

RECEIVINGDOCUMENTS

Canceling receiving

Press [Stop].

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US ING THE BUILT-IN ANS WERING MACHINE (TAM MODE)

Recording the outgoing m essage

Before you use TAM MODE, you must record an outgoing message. Use the microphone on the

operation panel to record your outgoing message. Only one outgoing message, no longer than 20

seconds, can be recorded.

Typ e s o f m e s s a g e s t h a t c a n b e re c o rd e d _____

OUTGOING MESSAGE: Answering machine message

ALT OUTGOING MSG: Answering message only, used when the recording time is set to 0 or

the memory is full. Caller cannot leave a message.

VOICE MEMO:

See p. 6-6.

FAXTEL MESSAGE:

Message played when the Fax/Tel mode is set.

FORWARDING MSG: Message played when any new telephone messages are forwarded to

a forwarding number.

USINGTHEBIL

Re c o rd in g t h e o u t g o in g m e s s a g e _____________

To record another type of message, select the type of message you want to record in step 1, and

then follow the procedure below to record it.

Use [3] or [4] to select OUTGOING MESSAGE.

-INANSWERINGMACHINE(T

Press [Record] and speak into the microphone to record your outgoing message.

The remaining recording time is displayed on the LCD.

-or-

Press [Start/Copy], use [3] or [4] to select RECORD and press [Start/Copy] again. Then

speak into the microphone to record your outgoing message.

TIME LEFT

Press [Stop] twice when recording is finished.

You can record an alternative outgoing message, fax/telephone switching message or forwarding

AMMODE)

message by selecting the appropriate option in step 1 above and then continuing on to steps 2 and 3.

You cannot delete the OUTGOING MESSAGE. To record a new outgoing message, repeat steps

1 to 3 above. The old outgoing message will be automatically deleted when you record your new

message.

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Setting TAM MODE

Setting TAM MODE allows you to receive telephone messages and fax transmissions while the

fax is unattended. When you cancel TAM MODE, any new telephone messages will be played

automatically.

Press [TAM Mode] to set TAM MODE.

• When you set TAM MODE, the TAM LED lights up and the outgoing message is played.

• When you cancel TAM MODE, the TAM LED switches off. If you have any new telephone

messages, the messages are played automatically.

• To cancel TAM MODE, press [TAM Mode] again.

12/20

:00

n^{• NO OGM is displayed on the LCD when no outgoing message has been recorded. You must}

record an outgoing message before you can set TAM MODE (see p. 6-1).

• A maximum of 55 messages, including an outgoing message, alternative message and voice

memos, with a total maximum recording time of 10 minutes can be recorded. You can set a

maximum recording time of 120 seconds for each telephone message (see p. 6-3).

• If you have any new telephone messages, the TAM LED blinks and the number of messages

appears on the LCD.

• The date and time when the telephone message was recorded, the number of telephone

messages and the number of the message being played (ICM No.) are displayed whenever a

message is played.

When TAM MODE is set and a call is received, the fax will respond as described below.

The fax will ring 2 or 5 times, when TOLL SAVER is set to ON, depending on whether there

are any telephone messages (see p. 6-5).

When TOLL SAVER is set to OFF, you can specify the number of times the fax will ring.

The outgoing message is played to the other party.

If the other party sends a fax after they leave a message, or if the call is a fax call, the fax

is received automatically.

When the fax is set to MANUAL MODE and MAN/AUTO SWITCH has been set to OFF, TAM

MODE will be activated if the fax rings 15 times and the call is not answered (only when an

outgoing message has been recorded). When the call is disconnected, the fax returns to

MANUAL MODE.

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S e t t in g t h e re c o rd in g t im e fo r a t e le p h o n e

m e s s a g e ______________________________________

Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

Use [3] or [4] to select TAM SETTINGS.

▼

Press [Start/Copy] twice.

30 SECONDS

USINGTHEBIL

Use [3] or [4] to select the recording time.

The recording time can be set to 0, 30, 60 or 120 seconds.

▼

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

-INANSWERINGMACHINE(T

When the recording time is set to 0, the alternative outgoing message is played. If an alternative

outgoing message has not been recorded, the outgoing message is played. In this case, there will

be no beep after the message is played and the caller will not be able to leave a message.

AMMODE)

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S e t t in g TAM MONITOR _______________________

TAM MONITOR allows you to screen all incoming calls.

To use this feature, LINE MONITOR VOL (see p. 7-2) must be set to a setting other than 0. If LINE

MONITOR VOL is set to 0, you will not be able to hear any incoming messages as they are being

recorded.

Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

Use [3] or [4] to select TAM SETTINGS.

▼

Press [Start/Copy].

MESSAGE LENGTH

Use [3] or [4] to select TAM MONITOR.

▼

Press [Start/Copy].

Use [3] or [4] to select ON.

▼

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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S e t t in g TOLL S AVER __________________________

Setting TOLL SAVER allows you to check whether you have any new messages when you call

from a remote location.

Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

Use [3] or [4] to select TAM SETTINGS.

▼

Press [Start/Copy].

USINGTHEBIL

MESSAGE LENGTH

Use [3] or [4] to select TOLL SAVER.

▼

Press [Start/Copy].

• When TOLL SAVER is set to ON and there are telephone messages, the fax will ring twice before

answering the call.

-INANSWERINGMACHINE(T

• When TOLL SAVER is set to ON and there are no telephone messages, the fax will ring five times

before answering the call.

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

AMMODE)

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Recording voice m em os

Use this feature when you are going out and want to leave a message for another member of the

family.

Use the microphone on the printer cover to record your voice memo.

Only one voice memo, 30, 60, or 120 seconds*, can be recorded. If you record a new voice memo

when there is already a voice memo recorded, the old voice memo will be deleted.

Use [3] or [4] to select VOICE MEMO.

Press [Record] and speak into the microphone to record your voice memo.

The remaining recording time is displayed on the LCD.

-or-

Press [Start/Copy], use [3] or [4] to select RECORD and press [Start/Copy] again. Then

speak into the microphone to record your voice memo.

TIME LEFT

Press [Stop] twice when recording is finished.

The fax returns to standby mode.

12/20

:00

To play a voice memo, repeat step 1 above and then press [Play]. Alternatively, carry out step 1

above, press [Start/Copy], select PLAY and then press [Start/Copy].

-or-

Press [Record].

RECORD A MESSAGE

Press [Record] or [Start/Copy]. Then speak into the microphone to record your voice memo.

The remaining recording time is displayed on the LCD.

TIME LEFT

Press [Stop] when recording is finished.

The fax returns to standby mode.

* The recording time for a voice memo can be set to the same settings as the recording time for a telephone

message. However, if you set 0 as the recording time for each telephone message, voice memo recording

time will be set to 30.

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Deleting m essages

Use [3] or [4] to select the type of message you want to delete.

FAXTEL MESSAGE

Press [Delete].

The fax asks you to confirm that you want to delete the message.

YES=(A) NO=(#)

Press [:] to delete the message.

If you do not want to delete the message, press [#].

-or-

Use [3] or [4] to select the type of message you want to delete.

USINGTHEBIL

FAXTEL MESSAGE

▼

Press [Start/Copy].

PLAY

-INANSWERINGMACHINE(T

Use [3] or [4] to select ERASE.

Press [Start/Copy] .

The fax asks you to confirm that you want to delete the message.

YES=(A) NO=(#)

Press [:] to delete the message.

If you do not want to delete the message, press [#].

AMMODE)

You cannot delete the OUTGOING MESSAGE. The old outgoing message will be automatically

deleted when you record your new message.

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Playing telephone m essages

Telephone messages will be played back in order from the oldest message recorded. If a voice

memo has been recorded, it will be played back first.

Press [Play].

The date and time when the telephone message was recorded, the number of telephone messages and

the number of the message being played (ICM No.) are displayed whenever a message is played.

SUN 17:15

02/05

• Press [

] to listen to the message again. (Repeat)

] to play the next message. (Skip)

] twice to play the previous message.

• Press [Stop] to stop playback.

• Press [Delete] during playback to delete a message.

• Use [3] or [4] to change the volume.

Follow the procedures below to delete all messages.

Press [Delete].

YES=(A) NO=(#)

Press [:] to delete all messages.

If you change your mind and decide not to delete all messages, press [#].

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Rem ote control features

Use these features when you call home to play back any messages you may have received. You

can also use the remote control features to set TAM MODE.

You must register a four-digit PIN as your password before you can use these features (see

below).

Re g is t e rin g t h e p a s s w o rd fo r re m o t e c o n t ro l_

Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

Use [3] or [4] to select TAM SETTINGS.

▼

USINGTHEBIL

Press [Start/Copy].

MESSAGE LENGTH

Use [3] or [4] to select PASSWORD.

▼

-INANSWERINGMACHINE(T

Press [Start/Copy].

PASSWORD

1234

Use the numeric buttons to enter a four-digit PIN as your password.

▼

Press [Start/Copy].

Press [Stop].

Registration ends and the fax returns to standby mode.

AMMODE)

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Us in g re m o t e c o n t ro l _________________________

Call home.

The outgoing message will be played.

Press [#] while the outgoing message is playing. Enter your password when you hear the

beeps indicating that you should enter your password.

When your password is accepted, you will hear a confirmation tone (a short series of

beeps).

The fax will now accept remote control commands (see List of remote control commands,

p. 6-11).

For example, press [1][1][#] to play back any telephone messages you may have received. When

playback has finished, press [9][9][#] to end the remote control.

End the remote control and hang up the handset.

n^{• A password is required to use the remote control features. However, if PIN ENTRY is set to}

OFF (see p. 7-6), it is not necessary to enter your password when you use the FORWARDING

MSG feature (see p. 6-12).

• If you enter an invalid password, you will hear an error tone. If you enter two invalid

passwords consecutively, the call will be disconnected.

• You should enter a remote command within 20 seconds of entering your password. If more

than 20 seconds elapse after you enter your password and you do not enter a remote command,

the call will be disconnected.

• The remote control features can be used even when the fax is set to a mode other than TAM

MODE.

• In FAX ONLY MODE, the outgoing message will not be played. Press [#] when the call is

connected.

• In Fax/Tel mode (FAX/TEL AUTO SW), press [#] while the Fax/Tel message is playing. If

you have not set a Fax/Tel message, press [#] when the call is connected.

• In MANUAL MODE, press [#] if MAN/AUTO SWITCH has been set. If MAN/AUTO

SWITCH is off, the fax will ring 15 times. Press [#] while the outgoing message is playing.

Then, enter your password when you hear the beeps.

6-10

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▼ Lis t o f re m o t e c o n t ro l c o m m a n d s

Com m and

Sub-com m and*

Description

11#

Play ICM

Repeat

Skip

Stop playback

Delete

19#

20#

Delete all ICM

Record voice m em o

End recording

21#

Play voice m em o

Repeat

Stop playback

29#

31#

Delete voice m em o

Record outgoing m essage

End recording

USINGTHEBIL

32#

33#

34#

41#

Record alternative outgoing m essage

End recording

Record forwarding m essage

End recording

Record FAX/TEL switching m essage

End recording

Play outgoing m essage

Repeat

-INANSWERINGMACHINE(T

Stop playback

42#

43#

44#

Play alternative outgoing m essage

Repeat

Stop playback

Play forwarding m essage

Repeat

Stop playback

Play FAX/TEL switching m essage

Repeat

Stop playback

AMMODE)

50#

51#

60#

61#

89#

99#

Cancel TAM MODE

Set TAM MODE

Cancel ICM forwarding m ode

Set ICM forwarding m ode**

Delete voice m em o/all ICM m essages

End rem ote control

Sub-commands are only valid while the command they are linked to is active.

** When no forwarding number has been set, ICM forwarding mode cannot be set. When TAM MODE has

not been set, entering this command activates TAM MODE and ICM forwarding mode simultaneously.

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Forw arding telephone m essages

This feature allows you to automatically forward telephone messages, recorded when the fax is

set to TAM MODE, to a registered forwarding number.

You can use remote control to access the forwarding number and listen to your telephone

messages.

n ^{• You must register a forwarding number and set TAM MODE before you can use this feature.}

Remote control cannot be used to set this feature unless a forwarding number has been registered.

• If you set FWD SETTINGS to ON when a forwarding message has not been recorded, you will

hear a tone instead of a forwarding message when telephone messages are forwarded.

S e t t in g t h e fo rw a rd in g n u m b e r _______________

Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

Use [3] or [4] to select TAM SETTINGS.

▼

Press [Start/Copy].

MESSAGE LENGTH

Use [3] or [4] to select FWD SETTINGS.

▼

Press [Start/Copy].

OFF

Use [3] or [4] to select ON.

▼

Press [Start/Copy] twice.

TEL=

Use the numeric buttons to enter the forwarding number.

A maximum of 40 digits can be entered.

▼

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

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S e t t in g t h e n u m b e r o f re d ia l t im e s ___________

Follow steps 1 to 5 on p. 6-12.

FWDTEL NUMBER

Use [3] or [4] to select AUTO REDIAL.

▼

Press [Start/Copy].

OFF

Use [3] or [4] to select ON.

▼

Press [Start/Copy] twice.

USINGTHEBIL

2TIMES

Use the numeric buttons to enter the number of redial times.

▼

Press [Start/Copy] twice.

-INANSWERINGMACHINE(T

2MIN.

Use the numeric buttons to enter the redial interval.

▼

Press [Start/Copy].

Press [Stop].

Setting ends and the fax returns to standby mode.

AMMODE)

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S e t t in g P IN ENTRY ___________________________

Follow steps 1 to 5 on p. 6-12.

FWDTEL NUMBER

Use [3] or [4] to select PIN ENTRY.

▼

Press [Start/Copy].

OFF

Use [3] or [4] to select ON.

▼

Press [Start/Copy].

FWDTEL NUMBER

Press [Stop].

Setting ends and the fax returns to standby mode.

If PIN ENTRY is set to OFF, it is not necessary to enter your password when you use the

FORWARDING MSG feature (see p. 6-12).

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When a forw arded call is received

When FWD SETTINGS is set to ON, telephone messages recorded when the fax is set to TAM

MODE will be automatically forwarded to a registered forwarding number.

A call is received at the forwarding number.

When you answer the phone you will hear your forwarding message.

Press [#] while the forwarding message is playing.

If you have not set a forwarding message, press [#] when you hear the tone.

Enter your password when you hear the beeps.

• When PIN ENTRY is set to OFF (see p. 6-14), step 4 is not required.

• If you enter an invalid password, you will hear an error tone. If you enter two invalid passwords

consecutively, the call will be disconnected.

Any new telephone messages will be played.

USINGTHEBIL

When playback ends, it will be possible to use the remote control features.

For the remote control features, see pp. 6-9 to 6-11.

Hang up the handset when you have finished.

n^{• When forwarding is not possible:}

You can set the fax to redial the forwarding number a certain number of times at specified

-INANSWERINGMACHINE(T

intervals when forwarding is not possible, such as at times when the forwarding number is

busy or the phone is unattended. If forwarding is still not possible after the fax redials the

forwarding number the specified number of times, the forwarding setting will be temporarily

canceled. However, the fax will dial the forwarding number again when any new telephone

messages are received.

• You should enter a remote command within 20 seconds of entering your password. If more

than 20 seconds elapse after you enter your password and you do not enter a remote command,

the call will be disconnected.

AMMODE)

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SETTINGS AND ACTIVITY REPORTS

Selecting a m enu

The USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER

SETTINGS, SYSTEM SETTINGS, and TAM SETTINGS menus allow you to customize the

way your fax works. Each menu contains settings that control different functions of your fax.

Press [Function].

Press [Start/Copy].

USER SETTINGS

Use [3] and [4] to scroll through the menus and select the menu you want.

You can select the USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS,

PRINTER SETTINGS, SYSTEM SETTINGS or TAM SETTINGS menu (see pp. 7-2 to 7-6).

Press [Start/Copy] to access the settings under the menu you selected.

See the tables on the following pages (see pp. 7-2 to 7-6) for guidelines on selecting and

registering settings.

• Use [3] and [4] to scroll through the settings.

SETTINGANDACTIVITYREPOR

• To register a setting or access a sub-setting, press [Start/Copy].

• To return to a previous level, press [Function].

DATE &TIME

Press [Stop].

Setting ends and the fax returns to standby mode.

• If at any stage you want to return to standby mode, press [Stop].

• If you pause for more than 60 seconds while accessing a menu, the fax will automatically

return to standby mode.

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US ER S ETTINGS

Name

Description

Settings

DATE & TIME

Set the date and time (24-hour clock) using the numeric

buttons.

–

UNIT TELEPHONE #

UNIT NAME

Enter your fax number using the numeric buttons.

–

This is the name that appears at the top of each fax page

you send (see p. 2-7).

TX TERMINAL ID

TTI POSITION

This option sets the parameters for the identification

header that appears on every page you send.

–

Select the position of the TTI.

INSIDE IMAGE/

OUTSIDE IMAGE

FAX/TEL

TELEPHONE # MARK

SCAN CONTRAST

Select the icon for the fax number.

Set the density of the reproduction.

STANDARD/DARKER/

LIGHTER

OFFHOOK ALARM

Enable/disable the off hook alarm. The alarm alerts you

that the handset is not seated properly in its cradle.

ON/OFF

VOLUME CONTROL

LINE MONITOR VOL

CALLING VOLUME

Set the volume of the fax sounds.

–

Set the volume of the line monitor (sound during dialing).

0 (off)/1/2/3

1/2/3

Set the volume of the ring produced when the fax detects a

voice call during FAX/TEL switchover.

ALARM VOLUME

Set the volume of the error alarm sound.

0 (off)/1/2/3

KEYPAD VOLUME

RX CALL LEVEL

Set the volume of the keypad.

Set the ring tone.

0 (off)/1/2/3

STANDARD/HIGH

TEL LINE TYPE

Set the dialing method the fax uses to match the type of

phone line you have.

TOUCH TONE/

ROTARY PULSE

AUTO VOICE DIAL

Enable/disable automatic dialing for voice dialing.

ON/OFF

(Default settings are shown in bold type.)

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REP ORT S ETTINGS

Name

TX REPORT

Description

Enable/disable automatic printing of the transmission

report.

Settings

OUTPUT NO/

OUTPUT YES/

OUTPUT NO: Turn off the transmission report feature.

OUTPUT YES: Set the fax to print a transmission report

every time you send a document.

PRINT ERROR ONLY

PRINT ERROR ONLY: Print only when an error occurs during

sending.

RX REPORT

Enable/disable automatic printing of the reception report.

OUTPUT NO: Turn off the reception report feature.

OUTPUT YES: Set the fax to print a reception report every

time you receive a document.

OUTPUT NO/

OUTPUT YES/

PRINT ERROR ONLY

PRINT ERROR ONLY: Print only when an error occurs during

receiving.

ACTIVITY REPORT

AUTO PRINT

Enable/disable automatic printing of the activity report.

–

When you set ON, your fax is set to print an activity report

for every 20 transactions (sending and receiving).

OUTPUT NO/

OUTPUT YES

TX/ RX SEPARATE

Divide the activity management report into sending and

receiving transactions.

ON/OFF

SETTINGANDACTIVITYREPOR

TX S ETTINGS

Name

Description

Settings

ECM TX

Enable/disable error correction during transmission.

ON/OFF

MID PAUSE SET

Set the length of the pause you insert into a dialing

sequence.

2 seconds (1 to 15)

AUTO REDIAL

Determine whether the fax will redial a number if it fails to

get a response on the first attempt.

ON/OFF

REDIAL TIMES

Set the number of retries.

2 times (1 to 10)

REDIAL INTERVAL

Set the period of time between redialing attempts.

2 minutes (2 to 99)

(Default settings are shown in bold type.)

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RX S ETTINGS

Name

ECM RX

Description

Enable/disable error correction during reception.

Settings

ON/OFF

FAX/ TEL AUTO SW

Enable/disable FAX/TEL switchover. This feature is used to

answer calls, and if no fax tone is detected, the fax rings to

alert you of an incoming call.

–

RING START TIME

F/ T RING TIME

Set the duration that the fax listens for a fax tone before

starting to ring.

8 seconds (0 to 30)

Set the length of time the fax will ring to alert you of an

incoming call.

15 seconds (10 to 45)

DEFAULT ACTION

INCOMING RING

Select the action taken after the F/T RING TIME expires.

DISCONNECT/RECEIVE

ON/OFF

When the handset or an extension phone is connected, you

can set the fax to ring when it receives a call.

RING COUNT

Set the number of incoming rings before the fax answers.

2 times (1 to 99)

ON/OFF

MAN/ AUTO SWITCH

Determine if the fax switches to document receive mode

after the fax rings for a specified time when the fax is in

the manual receive mode.

RING TIME

Set the amount of time the fax will ring before switching to

document receive mode.

15 seconds (1 to 99)

REMOTE RX

Enables/disables remote receiving.

ON/OFF

REMOTE RX ID

If you set REMOTE RX to ON, you can select the remote

receiving ID.

25 (00 to 99)

MEMORY RX

Turn on/off memory receiving of a document.

ON/OFF

DRPD:SELECT FAX

If you select DRPD as the receive mode, select the ring

pattern for the fax.

NORMAL RING

DOUBLE RING

SHORT-SHORT-LONG

SHORT-LONG-SHORT

OTHER RING TYPE

CALLER ID

Determine if the fax displays the caller’s name and fax

number when receiving a call.

ON/OFF

P RINTER S ETTINGS

Name

Description

Settings

RX REDUCTION

Enable/disable reduction for received documents.

ON/OFF

FIXED REDUCTION

Select the reduction rate.

STANDARD/

A4MLTR/

LGLMLTR

REDUCE DIMENSION

PAPER SIZE

Select reduction in height only or both width and height.

Select the size of the loaded fax paper.

VERTICAL ONLY/

HORIZ & VERTICAL

LTR/A4/LGL

7-4

(Default settings are shown in bold type.)

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S YS TEM S ETTINGS

Name

AUTO TEST PRINT

Description

Settings

ON/OFF

Enable/disable auto test printing whenever the BJ cartridge

is replaced.

DATE SETUP

Set the date format.

MM/DD/YYYY

DD/MM YYYY

YYYY MM/DD

DISPLAY LANGUAGE

TX START SPEED

Set the language of the LCD messages.

ENGLISH/FRENCH/

SPANISH/PORTUGUESE

Set the speed at which the fax starts transmitting. Set this

to a lower speed if you have difficulties connecting over

long distance or noisy lines.

14400bps/9600bps/

7200bps/4800bps

RX START SPEED

Set the speed at which the fax starts receiving. Set this to

a lower speed if you have difficulties connecting over long

distance or noisy lines.

9600bps/7200bps/

4800bps

DAYLGHT SAV TIME

BEGIN DATE/ TIME

END DATE/ TIME

Enable/disable the daylight saving time system.

ON/OFF

Set the beginning of the daylight saving time period.

–

Set the end of the daylight saving time period.

MONTH: Set the beginning/end month.

SETTINGANDACTIVITYREPOR

JANUARY/FEBRUARY/

MARCH/APRIL/MAY/

JUNE/JULY/AUGUST/

SEPTEMBER/

OCTOBER*/NOVEMBER/

DECEMBER

WEEK: Set the beginning/end week.

DAY: Set the beginning/end day of the week.

TIME: Set the beginning/end time.

FIRST WEEK/SECOND

WEEK/THIRD WEEK/

FOURTH WEEK/

LAST WEEK*

MONDAY/TUESDAY/

WEDNESDAY/THURS-

DAY/FRIDAY/SATURDAY/

SUNDAY*

–

* Default settings for END DATE/TIME.

(Default settings are shown in bold type.)

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TAM S ETTINGS

Name

Description

Settings

MESSAGE LENGTH

Set the maximum recording time for each recorded

message.

0 seconds/30 seconds/

60 seconds/120 seconds

PASSWORD

TOLL SAVER

Set a four-digit PIN so that you can access the fax from

remote locations.

1234 (0000 to 9999)

ON/OFF

Setting this feature to ON allows calls to be picked up after

2 rings when you have a new message.

RING COUNT

If you set TOLL SAVER to OFF, this feature allows you to set

the number of times the fax rings.

2 times (1 to 15)

FWD SETTINGS

Allows you to forward messages.

ON/OFF

FWD TEL NUMBER

Forwarding telephone number

–

A maximum of 40 digits can be entered.

AUTO REDIAL

Redial the previously dialed number.

REDIAL TIMES: Set the number of retries.

REDIAL INTERVAL: Set the period of time between redialing

attempts.

ON/OFF

2 times (1 to 10)

2 minutes (2 to 99)

PIN ENTRY

Pin confirmation

ON/OFF

TAM MONITOR

Allows you to screen all incoming calls.

(Default settings are shown in bold type.)

7-6

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Activity reports

Your fax keeps track of most of its sending and receiving operations. These operations can be

printed out in the form of activity reports that can help you check the dates and times of fax

transmissions and whether or not each transaction was successful.

Ho w t o p rin t a re p o rt _________________________

Depending on the type of report, you can have the fax print the report automatically, or you can

print it directly. The TX report, RX report, MULTI TX/RX report, and Memory clear report

(see p. 9-19) can only be printed automatically. See REPORT SETTINGS (p. 7-3) on how and

when reports are printed automatically.

Press [Function].

Press [Report].

Use [3] or [4] to display the type of report you want to print.

Press [Start/Copy].

You can select ACTIVITY REPORT, 1-TOUCH LIST, CODED DIAL LIST, or USER DATA LIST.

SETTINGANDACTIVITYREPOR

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Ac t ivit y re p o rt ________________________________

Summarizes the information for the sending and receiving activities of your fax after 20

transactions. For automatic printing, see ACTIVITY REPORT, p. 7-3.

Transactions in an activity report are listed chronologically.

On e -t o u c h s p e e d d ia lin g lis t __________________

Lists the numbers and names registered under one-touch speed dialing buttons.

Co d e d s p e e d d ia lin g lis t ______________________

Lists the numbers and names registered under coded speed dialing codes.

Us e r d a t a lis t _________________________________

Lists the current settings of the fax and the registered sender information.

Do c . m e m o ry lis t _____________________________

Lists the documents currently stored in the fax’s memory (see p. 4-14).

TX (Tra n s m is s io n ) re p o rt ______________________

Normally the fax does not print an activity report for transmitting, but you can set the fax to print

an activity report every time you send a document. See TX REPORT, p. 7-3.

You can set the fax to print an activity report only when an error occurs during transmitting. See

TX REPORT, p. 7-3.

RX (Re c e p t io n ) re p o rt _________________________

Normally the fax does not print an activity report for receiving, but you can set the fax to print an

activity report every time you receive a document. See RX REPORT, p. 7-3.

You can set the fax to print an activity report only when an error occurs during receiving. See RX

REPORT, p. 7-3.

Mu lt i TX/RX (Tra n s a c t io n ) re p o rt _____________

Lists the result of a sequential broadcasting.

If you set the fax to print a TX REPORT and then use sequential broadcasting, a MULTI TX/RX

REPORT will be printed instead of a TX (Transmission) REPORT. See TX REPORT, p. 7-3.

A memory clear report is printed automatically when power is restored after a power failure. See

Memory clear report, p. 9-19.

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MAKING COP IES

Copying docum ents

One of the convenient features of the fax is its ability to make high quality copies. You can make

up to 99 copies of one document at a time.

If you make copies of multiple documents at a time, the number of pages the fax can scan into

memory varies depending on the scanning resolutions (see p. 4-1) as follows:

• STANDARD/FINE

• PHOTO

= 25 pages*

= 1 page

• STANDARD and FINE result in the same resolution when making copies.

• If MEMORY FULL appears on the LCD when making multiple copies, see Copying problems,

p. 9-14.

Load the document face up into the document tray.

See Loading documents, p. 3-2.

Press [Resolution].

You can select STANDARD, FINE or PHOTO.

▼

Press [Start/Copy].

COPY PAGE

MAKINGCOPIES

Enter the number of copies (up to 99) using the numeric buttons.

To make a correction to the number of copies, press [Clear] and re-enter the number.

▼

Press [Start/Copy].

To stop copying anytime, press [Stop]. If the document does not eject, press [Start/Copy] for a few

seconds, then the fax will feed out the document. See Jams in the document tray, p. 9-1.

* Based on ITU-T No.1 Chart, Standard mode.

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SOLUTIONS TO COMMON PROBLEMS

Clearing jam s

J a m s in t h e d o c u m e n t t ra y ___________________

When a document jams or misfeeds in the document tray, open the printer cover and see FIG. 1

inside the cover. If the fax does not feed out the document after you press [Start/Copy] for a few

seconds, follow the procedures below to remove the document.

n ^{You do not need to unplug the fax when clearing document jams.}

Open the printer cover by gently pulling it towards you.

• If a multipage document is loaded, remove the non-jammed documents from the document tray.

• Do not try to pull the jammed document out without opening the printer cover since you may tear

or smudge the document.

Push the document release button on the left-side panel of the fax.

SOLUTIONTOCOMMONPROBLEM

Remove the document.

• Pull it gently in either direction.

When you are finished, close the printer cover.

Be sure to close the printer cover until it locks into place, or the fax will not function properly.

Press [Stop].

The fax returns to standby mode.

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J a m s in t h e m u lt i-p u rp o s e t ra y _______________

If paper jams in the multi-purpose tray, CLEAR PAPER JAM is displayed on the LCD.

If necessary, remove the document tray when clearing paper jams.

n ^{You do not need to unplug the fax when clearing paper jams.}

Remove the paper stack from the multi-purpose tray.

Gently pull any jammed paper out of the fax as shown.

Pull it gently in either direction.

Reload the paper stack in the multi-purpose tray (see p. 1-8).

Make sure the stack does not exceed the paper limit mark (P).

Press [Stop].

9-2

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Periodic cleaning

Your fax requires little periodic maintenance. This section describes the necessary cleaning

procedures for the fax. Please note the following before cleaning:

• Be sure to disconnect the power cord before cleaning the fax. Since documents in memory are

erased when the power is disconnected, print any documents stored in memory before

disconnecting the power cord (see p. 4-14).

• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the

components or generate static charges.

Never use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to

clean the interior of the fax.

Cle a n in g t h e e xt e rio r o f t h e fa x ______________

Disconnect the power cord from the fax.

Wipe the exterior of the fax with a clean, soft, lint-free cloth moistened with water or

diluted dishwashing detergent solution.

When you are finished, reconnect the power cord.

Cle a n in g t h e in t e rio r o f t h e fa x _______________

I Cle a n in g in s id e t h e p rin t e r c o ve r

To prevent ink spots and paper dust from accumulating inside the fax and affecting print quality,

clean the print area of the fax periodically.

Disconnect the power cord from the fax.

SOLUTIONTOCOMMONPROBLEM

Open the printer cover.

c^{Do not touch the components or any metal parts.}

Use a clean, soft, dry, lint-free cloth to remove any ink or paper debris from the interior of

the fax (shaded area), especially around the four pinch rollers.

Dirt and dust particles that collect on the underside of the printer cover affect the quality of the

documents you copy or send.

Pinch rollers

9-3

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When you are finished, close the printer cover.

Be sure to close the printer cover until it locks into place.

Reconnect the power cord.

I Cle a n in g t h e s c a n n e r c o m p o n e n t s

• If the scanner components are dirty, the documents you send or copy will also be dirty.

• Use a soft, lint-free cloth.

Do not use tissue paper, paper towels, or similar materials for cleaning.

Disconnect the power cord from the fax.

Open the printer cover.

While holding the scanning unit, flip down the scanning unit cover, marked with a white

strip inside, clean the components:

Wipe with a clean, soft, lint-free cloth moistened with water, then wipe with a clean, soft, dry, lint-

free cloth.

Scanning unit cover

Scanning unit

When you are finished, close the printer cover.

Be sure to close the printer cover until it locks into place.

Reconnect the power cord.

9-4

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Te s t in g a n d c le a n in g t h e BJ c a rt rid g e p rin t

h e a d __________________________________________

The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper.

To maintain the best possible print quality, these nozzles need to be cleaned from time to time.

Your fax is equipped with a print head cleaning function that does this.

I P rin t in g t h e n o zzle c h e c k p a t t e rn

Before cleaning the print head, you may want to print the nozzle check pattern to test the print

head of the BJ cartridge installed in the fax. This test shows if each print head nozzle is operating

properly.

Press [Function].

Press [Cleaning].

Use [3] or [4] to select NOZZLE CHECK.

Press [Start/Copy].

The fax prints the nozzle check pattern.

Nozzle check pattern

If the pattern is broken

or m issing, clean the

BJ cartridge print

SOLUTIONTOCOMMONPROBLEM

head (see p. 9-6).

Print the nozzle check pattern again after cleaning the BJ cartridge print head to check if cleaning

corrected the problem.

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I Cle a n in g t h e BJ c a rt rid g e p rin t h e a d

If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the

nozzle check pattern to see if the print head nozzles are operating properly (see p. 9-5). If the

pattern is broken or missing, clean the BJ cartridge print head.

• To maintain the best possible print quality, clean the BJ cartridge print head from time to time.

• Cleaning the print head consumes a small amount of ink. Cleaning too often reduces the amount

of ink in the BJ cartridge.

Press [Function].

Press [Cleaning].

Use [3] or [4] to select HEAD CLEANING.

Press [Start/Copy].

The fax cleans the print head.

• You can clean the print head up to five consecutive times if necessary.

• After cleaning, print the nozzle check pattern to check if cleaning corrected the problem (see

p. 9-5).

• If cleaning does not improve print quality, replace the BJ cartridge (see below).

Re p la c in g t h e BJ c a rt rid g e ____________________

• Do not replace the BJ cartridge while the fax is printing or performing another operation.

• If you need to unplug the fax, wait until it returns to standby mode (date and receive mode

displayed on the LCD). Otherwise the cartridge holder may not be in its home position, causing

the BJ cartridge to remain uncapped and dry out.

Make sure the fax is plugged in.

Open the printer cover.

• Do not try to manually move or stop the cartridge holder.

• Do not touch the components shown or any metal parts.

Raise the cartridge lock lever q on the cartridge holder and remove the BJ cartridge w.

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• Discard the old BJ cartridge immediately according to the local laws and regulations for disposal

of consumables. You may want to place it in a plastic bag to keep any residual ink from spilling.

• Spilled ink can stain any surface; protect yourself and your work area.

Remove the new BJ cartridge from its package, then remove the orange protective cap q

and tape w.

• Discard the cap and tape. Never attempt to reattach them to the BJ cartridge print head.

• Install the BJ cartridge immediately after removing the cap and tape.

• Spilled ink can stain any surface; protect yourself and your work area.

Align the slot in the cartridge with the yellow post in the fax, and with the label facing

outwards, insert the BJ cartridge into the cartridge holder q. Lower the cartridge lock

lever w until you hear a click to lock the cartridge in place.

SOLUTIONTOCOMMONPROBLEM

The yellow post (BJ cartridge guide) should be visible through the slot. The BJ cartridge tilts slightly

to the left before lowering the cartridge lock lever.

Close the printer cover.

If the AUTO TEST PRINT setting is set to ON:

The fax automatically prints a test page.

The fax prints a test page every time you insert a BJ cartridge.

• Load the paper in the multi-purpose tray before you replace the BJ cartridge.

• You can turn off automatic test printing by changing the AUTO TEST PRINT setting. See

SYSTEM SETTINGS, p. 7-5.

9-7

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Troubleshooting

P a p e r fe e d in g p ro b le m s ______________________

I Paper does not load.

The multi-purpose tray may contain too many sheets.

• Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P)

(see p. 1-7).

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper

guide is adjusted correctly (see p. 1-8).

I Paper is loaded skew ed. (Printing is skew ed.)

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper

guide is adjusted correctly (see p. 1-8).

• Make sure the right edge of the paper stack is aligned with the right side of the multi-purpose

tray and the paper guide is aligned with the left edge of the stack (see p. 1-8).

• Make sure the paper exit path is clear.

I Multiple sheets load into the fax at the sam e tim e.

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper

guide is adjusted correctly (see p. 1-8).

Sheets of paper may be sticking together.

• Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the

sheets of paper from sticking together (see p. 1-8).

The multi-purpose tray may contain too many sheets.

• Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P)

(see p. 1-7).

• Do not exceed the maximum loading capacity of the multi-purpose tray (see p. 1-7).

• Do not force the paper stack into the multi-purpose tray.

Different types of paper may be loaded in the multi-purpose tray.

• Load only one type of paper.

• Make sure you load paper that meets the paper requirements for the fax (see Chapter 3).

I Repeated paper jam s occur.

The paper you are using may be causing the jams.

• Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the

sheets of paper from sticking together (see p. 1-8).

• Check that the paper you are using and your printing environment (see pp. 1-7, S-1) are

within the specifications of the fax (see Chapter 3).

• Try loading a fresh stack of paper in the multi-purpose tray.

9-8

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Fa xin g p ro b le m s ______________________________

S e n d in g p ro b le m s

I You cannot send a docum ent.

The BJ cartridge may not be installed properly.

• Make sure the BJ cartridge is installed properly. Do not remove a used BJ cartridge except to

replace it with a new one.

The fax may have overheated.

• Unplug the fax and let it cool for several minutes. Then plug it back in and try sending again.

The fax may not be set for the type of telephone line in use (pulse/tone).

• Make sure the fax is set for the correct telephone line type (see p. 2-6).

The document may not have been loaded correctly into the document tray.

• Remove the document, stack it if necessary, and load it into the document tray correctly

(see p. 3-2).

• Make sure the printer cover is closed.

The one-touch speed dialing button or coded speed dialing code you entered may not be

registered for the feature you want to use.

• Check the one-touch speed dialing button or coded speed dialing code and make sure it is

registered correctly (see Chapter 2).

You may have dialed or have been provided with an incorrect number.

• Dial the number again, or check that you have the correct number.

The receiving party’s fax machine may be out of paper.

SOLUTIONTOCOMMONPROBLEM

• Call the receiving party and ask them to make sure paper is loaded in their fax machine.

There may be other documents being sent from memory.

• Allow time for those documents to finish sending.

An error may have occurred during sending.

• Print an activity report and check for an error (see p. 7-7).

The telephone line may not be working properly.

• Make sure there is a dial tone when you press [Hook] or when you lift the handset. If there is

no dial tone, contact your local telephone company.

The receiving fax machine may not be a G3 fax machine.

• Make sure the receiving fax machine is compatible with the fax (which is a G3 fax machine).

I Docum ents sent from the fax are spotted or dirty.

The receiving fax machine may not be working properly.

• Check the fax by making a copy (see p. 8-1). If the copy is clear, the problem may be in the

receiving fax machine. If the copy is spotted or dirty, clean the scanner components

(see p. 9-4).

9-9

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The document may not have been loaded correctly into the document tray.

• Remove the document, stack it if necessary, and load it into the document tray correctly

(see p. 3-2).

I Cannot send using Error Correction Mode (ECM).

The receiving party’s fax machine may not support ECM.

• If the receiving party’s fax machine does not support ECM, then the document is sent in

normal mode without error checking.

ECM may be disabled.

• Make sure ECM is on (see ECM TX, p. 7-3).

I Errors occur frequently w hile sending.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the transmission speed (see TX START SPEED, p. 7-5).

Re c e ivin g p ro b le m s

I Cannot receive a docum ent autom atically.

The fax may not be set to receive automatically.

• For the fax to receive faxes automatically, the receive mode must be set to FAX ONLY

MODE, FAX/TEL AUTO SW (Fax/Tel mode), or DRPD (see Chapter 5).

The fax may have a document stored in memory.

• Print out any documents stored in memory (see p. 4-14).

An error may have occurred during reception.

• Check the LCD for an error message (see p. 9-15).

• Print an activity report and check for an error (see p. 7-7).

The multi-purpose tray may be empty.

• Make sure paper is loaded in the multi-purpose tray (see p. 1-8).

The telephone line may not be connected properly.

• Make sure all line connections are secure (see p. 1-4).

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I The fax does not sw itch autom atically betw een telephone and fax

reception.

The fax may not be set to switch automatically between telephone and fax reception.

• For the fax to switch automatically, the receive mode must be set to FAX/TEL AUTO SW

(Fax/Tel mode) (see Chapter 5).

An error may have occurred during reception.

• Check the LCD for an error message (see p. 9-15).

• Print an activity report and check for an error (see p. 7-7).

The multi-purpose tray may be empty.

• Make sure paper is loaded in the multi-purpose tray (see p. 1-8).

The sending fax machine may not send the CNG signal that tells the fax that the

incoming signal is a fax.

• Some fax machines cannot send the CNG signal that tells your fax the incoming call is from

a fax machine. In such cases, you will have to receive the document manually (see p. 5-4).

I Cannot receive a docum ent m anually.

You may have disconnected the call by pressing [Start/Copy] or dialing the remote

receiving ID after hanging up the handset of the extension phone.

• Always press [Start/Copy] or dial the remote receiving ID before hanging up the handset,

otherwise you will disconnect the call.

The remote receiving ID may be incorrect.

• Make sure you dialed the correct remote receiving ID.

SOLUTIONTOCOMMONPROBLEM

I Print quality is poor.

You may not be using the correct type of paper.

• Make sure you load paper that meets the paper requirements for the fax (see Chapter 3).

The BJ cartridge print head may need cleaning.

• Clean the BJ cartridge print head if necessary (see p. 9-6).

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the quality of the document. Call the sender and

have them make sure the top cover and scanning glass of their fax machine are clean.

Error Correction Mode (ECM) may be disabled.

• Make sure ECM is on (see ECM RX, p. 7-4).

9-11

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I Fax does not print.

The BJ cartridge may not be installed properly.

• Make sure the BJ cartridge is installed properly (see p. 1-9).

• Be sure to remove the orange protective tape from the BJ cartridge before you install it

(see p. 1-10).

The BJ cartridge print head may need cleaning.

• Clean the BJ cartridge print head if necessary (see p. 9-6).

The BJ cartridge may need to be replaced.

• Determine if the problem is with the BJ cartridge and replace it if necessary (see p. 9-6).

I Fax im ages print blotched or uneven.

The telephone lines may be in poor condition, or you may have a bad connection.

• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However,

if the telephone lines are in poor condition, you may have to try again.

• Lower the reception speed (see RX START SPEED, p. 7-5).

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the quality of the document. Call the sender and

have them make sure the top cover and scanning glass of their fax machine are clean.

I Cannot receive using Error Correction Mode (ECM).

The sending fax machine may not support ECM.

• If the sending fax machine does not support ECM, then the document is received in normal

mode without error checking.

ECM may be disabled.

• Make sure ECM is on (see ECM RX, p. 7-4).

I Errors occur frequently w hile receiving.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the reception speed (see RX START SPEED, p. 7-5).

The sending fax machine may not be functioning properly.

• Call the sender and have them check that their fax machine is functioning properly.

9-12

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P rin t q u a lit y p ro b le m s ________________________

I The print quality is not w hat you expect; print is not clear, is splashed,

has m issing dots or w hite streaks.

The paper you are using may not be supported by the fax.

• Make sure you are using the recommended paper (see p. 3-3).

You may be printing on the wrong side of the paper.

• Some papers have a “right” side for printing. If the print quality is not as clear as you would

like it to be, try turning the paper over and printing on the other side.

The nozzles on the BJ cartridge print head may be clogged.

• Clean the BJ cartridge print head if necessary (see p. 9-6).

The BJ cartridge may not be installed properly.

• Make sure the BJ cartridge is installed properly (see p. 1-9).

The BJ cartridge print head may be damaged.

• Determine if the problem is with the BJ cartridge print head (see p. 9-5) and replace the BJ

cartridge if necessary (see p. 9-6).

I The printout contains blurred or sm udged ink.

The paper you are using may not be supported by the fax.

• Make sure you are using the recommended paper (see p. 3-3).

You may be printing on the wrong side of the paper.

• Some papers have a “right” side for printing. If the print quality is not as clear as you would

like it to be, try turning the paper over and printing on the other side.

SOLUTIONTOCOMMONPROBLEM

Te le p h o n e p ro b le m s __________________________

I You cannot dial.

The telephone line may not be connected properly.

• Make sure all line connections are secure (see p. 1-4).

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-6).

If the fax is plugged into a power strip, make sure the power strip is plugged in and turned on.

The fax may not be set for the type of telephone line in use (pulse/tone).

• Make sure the fax is set for the correct telephone line type (see p. 2-6).

I The handset, telephone, or extension phone disconnects w hile you are

talking.

The phone line cord may not be plugged in securely.

• Check that the phone line cord is plugged securely into the fax and into the wall outlet.

I There is interference on the line.

A mobile phone or cordless phone may be in use near the fax.

• Make sure that mobile phones and cordless phones are not used near the fax.

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Co p yin g p ro b le m s ____________________________

I The fax does not m ake a copy.

The BJ cartridge may need to be replaced.

• Determine if the problem is with the BJ cartridge and replace if necessary (see p. 9-6).

The document may not have been loaded correctly into the document tray.

• Remove the document, stack it if necessary, and load it face up into the document tray

correctly

(see p. 3-2).

• Make sure the printer cover is closed.

The BJ cartridge may not be installed properly.

• Make sure the BJ cartridge is installed properly (see p. 1-9).

The fax may not be operating properly.

• Print the nozzle check pattern (see p. 9-5).

I MEMORY FULL appears on the LCD w hen m aking m ultiple copies.

The fax’s memory is full.

• Print or delete any documents stored in memory (see pp. 4-14, 4-15) to free up space in the

fax’s memory, then start again.

• Change the scanning resolution and try copying again.

The document you are copying may have too many graphics.

• If multiple pages are being copied, separate the pages into smaller stacks. If not, make the

desired number of copies one at a time as needed.

n ^{For additional troubleshooting, see Print quality problems, p. 9-13.}

Ge n e ra l p ro b le m s _____________________________

I The fax has no pow er.

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-6).

If the fax is plugged into a power strip, make sure the power strip is plugged in and turned on.

The power cord may not be supplying power.

• Check the power cord by substituting with another.

I The fax w ill not print reports.

The BJ cartridge may need to be replaced.

• Determine if the problem is with the BJ cartridge and replace it if necessary (see p. 9-6).

I Nothing appears on the LCD.

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-6).

If the fax is plugged into a power strip, make sure the power strip is plugged in and turned

on. If the LCD remains blank, unplug the fax, wait five seconds, then plug it in again.

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LCD m essages

The following messages are displayed on the LCD when the fax is performing a function or

encounters an error. The error code appears in the activity report (see p. 7-7).

Me s s a g e

Ca u s e

Ac t io n

AUTO REDIAL

The fax is waiting to redial

the receiving num ber

because the line was busy or

the receiving party did not

answer when you tried to

send the docum ent.

Wait for the fax to

autom atically redial the

num ber. If you want to cancel

autom atic redialing, press

[Stop] (see p. 4-9).

BUSY/NO SIGNAL

The telephone num ber you

dialed is busy.

Try sending the docum ent at a

later tim e.

The fax num ber dialed was

incorrect.

Check the fax num ber and dial

again.

The other party’s fax m achine Contact the other party and

is not working.

have them check their fax

m achine.

The other party is not using a Contact the other party and

G3 m achine.

ask them to send or receive

the docum ent using a G3

m achine.

The touch tone/rotary pulse

setting on your fax is

incorrect.

Set your fax to the setting that

m atches your telephone line

(see p. 2-6).

SOLUTIONTOCOMMONPROBLEM

The receiving fax m achine did Contact the receiving party and

not answer within 55 seconds have them check their fax

(after all autom atic redialing

attem pts).

m achine.You can try to send

the docum ent using m anual

sending (see p. 4-4). For long-

distance call, add pauses to the

registered num ber (see p. 4-8).

CARTRIDGE JAMMED

The cartridge holder cannot

Clear the paper jam or

m ove. This is norm ally due to whatever is obstructing the

a paper jam .

cartridge holder and then

press [Stop] and start again.

Do not attem pt to m ove the

cartridge holder m anually.

The scanner unit m ay not be

in the fully upright position.

Press the docum ent release

button, then gently m ove the

scanner unit to the fully

upright position.

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Me s s a g e

Ca u s e

Ac t io n

CHANGE CARTRIDGE

The BJ cartridge is em pty.

Replace the BJ cartridge (see

p. 9-6).The fax will then print

autom atically any docum ents

received in m em ory.

CHECK DOCUMENT

The docum ent is not set in

the docum ent tray, or has

jam m ed.

Set the docum ent you are

trying to send or copy (see

p. 3-2), or check for a

docum ent jam and clear the

jam if necessary (see p. 9-1),

and start again.

CHECK PAPER SIZE

CHECK PRINTER

The size of the paper in the

m ulti-purpose tray and that

specified in the PAPER SIZE

setting are different.

Load the correct paper size or

change the PAPER SIZE setting

(see p. 7-4).

There m ay be an obstruction

that is not allowing the

cartridge holder m echanism

to m ove.

Check for any obstruction

(paper clip, sm all object, etc.)

and also that the orange

protective cap and tape are

rem oved from the BJ

cartridge. Check also for a

paper jam and clear the jam if

necessary (see p. 9-1).Then

press [Stop] and start again.

The BJ cartridge m ay be

defective.

Press [Stop]. Reinstall the BJ

cartridge (see p. 1-9) and start

again.

In either case, if the error does

not clear, try unplugging the

fax. Wait several m inutes, then

plug it back in. Also, try

replacing the BJ cartridge with

a new one (see p. 9-6).

The waste ink tank (which

holds the ink used for print

head cleaning) m ay be full.

Contact the Canon Custom er

Care Center (see p. ii) to have

the waste ink tank replaced

im m ediately.

During printing, the BJ

Allow the fax to cool down.

cartridge print head m ay have The fax will resum e printing

becom e too hot. when it has cooled down.

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Me s s a g e

Ca u s e

Ac t io n

CLEAR PAPER JAM

There is a paper jam .

Clear the paper jam (see p. 9-1)

and reload paper in the m ulti-

purpose tray. Press [Stop].

DATA ERROR

An error has occurred and all Press [Start/Copy], then re-

one-touch speed dialing,

coded speed dialing, and user

data have been lost.

DOC. TOO LONG

ECM RX

The docum ent is longer than

29.5 in. (750 m m ).

Use a copier to m ake a

reduced copy of the docum ent

and then send the copy.

The fax is receiving a

docum ent using Error

Correction Mode (ECM).

ECM receptions m ay take

longer than norm al receptions.

Turn off ECM if you need to

receive quickly, or if you know

your local lines are in good

condition (see ECM RX, p. 7-4).

ECM TX

The fax is sending a

docum ent using Error

Correction Mode (ECM).

ECM transm issions m ay take

longer than norm al

transm issions. Turn off ECM if

you need to transm it quickly,

or if you know your local lines

are in good condition (see

ECM TX, p. 7-3).

SOLUTIONTOCOMMONPROBLEM

MEMORY FULL

The fax’s m em ory is full

because it has received too

m any docum ents, or a very

long or detailed docum ent.

Print any docum ents stored in

m em ory (see p. 4-14).

Then start again.

The fax’s m em ory is full

because you either tried to

Free up space in the fax’s

m em ory by printing or

send too m any pages at once, deleting any docum ents in

or you tried to send a very

long or detailed docum ent,

using m em ory sending.

m em ory you no longer need

(see pp. 4-14, 4-15).

If m ultiple pages are loaded,

separate the pages into sm aller

stacks. If not, try sending the

docum ent by direct sending

(see p. 4-2).

MSG DATA LOST

An error has occurred and all Re-record all answering

voice m essage data has been m achine m essages, such as the

lost.

outgoing m essage and

alternative outgoing m essage

(see p. 6-1).

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Me s s a g e

Ca u s e

Ac t io n

NO DATA

The one-touch speed dialing

button or coded speed dialing dialing button or coded speed

code you entered has not

been registered.

dialing code (see pp. 2-11,

2-13).

NO OGM

The outgoing m essage has

not been recorded.

Record an outgoing m essage

(see p. 6-1).

REC’D IN MEMORY

The fax received the

docum ent in m em ory

Load paper in the m ulti-

purpose tray (see p. 1-8),

because paper or ink ran out, replace the BJ cartridge (see

a paper jam occurred, or the

incorrect BJ cartridge was

installed.

p. 9-6) or clear the paper jam

(see p. 9-1).

TAM MEMORY FULL

Either 50 m essages have

been recorded or the total

m axim um recording tim e of

Listen to your telephone

m essages and delete any

unnecessary m essages.

10 m inutes has been reached. Alternatively, erase all

telephone m essages stored in

the fax m em ory (see p. 6-7).

TX/RX CANCELLED

You pressed [Stop] to cancel

the transm ission.

If required, try sending again.

TX/RX NO. nnnn

When the fax sends or

receives a docum ent, it

assigns it a unique

Write the num ber down if you

will need it later.

identification num ber (nnnn).

9-18

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In case of a pow er failure

The user data settings and registered data for one-touch speed dialing and coded speed dialing are

saved during a power failure using a built-in battery*. However, documents stored in the fax

memory will be deleted. If a power failure occurs or the power is turned off, the fax will

automatically print a memory clear report as soon as the power is turned on or the power is

restored. This report includes a list of the documents that were stored in the memory at the time

of power failure.

Du rin g a p o w e r fa ilu re ________________________

The following restrictions apply to the function of the fax during a power failure or while the

power is turned off:

• You cannot use the fax to make telephone calls. If your fax is connected to a telephone, you

may be able to make telephone calls.

• You cannot send, receive, or copy documents.

• You can receive voice calls only if the handset, a telephone, or an extension phone is connected

to your fax.

Me m o ry c le a r re p o rt __________________________

If you experience a power failure, the documents in the fax memory will be lost.

As soon as power is restored to the fax, it will automatically print out a list of documents that

were stored in the memory at the time of the power failure.

If the cartridge is empty or there is no paper in the multi-purpose tray when power is restored, the

SOLUTIONTOCOMMONPROBLEM

memory clear report will not be printed even after the cartridge is replaced or paper is loaded.

* TAM Messages are also saved if the power fails.

9-19

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Specifications

S c a n n in g s h e e t s ize : Width:

Max. 8.5 in. (216 mm)

Min. 8.3 in. (210 mm)

Thickness: Max. 0.005 in. (0.13 mm)

Min. 0.002 in. (0.06 mm)

Effe c t ive s c a n n in g s ize : Width: (LTR/LGL): 8.3 in. (212 mm)

Effe c t ive p rin t in g s ize : Width: 8.0 in. (203 mm)

Tra n s m is s io n t im e : G3 ECM MMR: Approx. 6 seconds*

S c a n n in g lin e d e n s it y: Horizontal:

203 dots/in. (8.00 dots/mm)

Vertical Standard: 98 lines/in. (3.85 lines/mm)

Vertical Fine:

196 lines/in. (7.70 lines/mm)

Re c o rd in g m e t h o d : Bubble Jet printing

P a p e r t ra y c a p a c it y: Maximum: 50 sheets (20 lb./75 g/m²)

P a p e r t yp e : Plain cut sheet paper (Letter/A4/Legal)

Paper weight: 17 lb. to 24 lb. (64 g/m²to 90 g/m²)

Paper thickness: 0.003 in. to 0.005 in. (0.08 mm to 0.13

mm)

Im a g e m e m o ry: Up to 50 letter-size pages* (standard resolution)

Au t o d ia l fu n c t io n s : One-touch speed dialing (Registration for 9 numbers)

Coded speed dialing (Registration for 50 numbers)

In k c a rt rid g e : Canon BX-3 Black BJ cartridge

P o w e r s o u rc e : 120 V/60 Hz

P o w e r c o n s u m p t io n : Standby: Approx. 4.4 W

Operation: Approx. 9.9 W, maximum 32 W

Op e ra t in g e n viro n m e n t : Temperature: 50° to 90.5°F (10°C to 32.5°C)

Humidity:

20% to 85% RH

Dim e n s io n s : 16.1 in. (410 mm) (W) × 12.1 in. (307 mm) (D) × 12.1 in.

(308 mm) (H) (including trays)

We ig h t : Approx. 10.3 lb. (4.7 kg) (with handset)

Specifications are subject to change without notice.

* Based on ITU-T No.1 Chart, Standard mode.

S-1

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Index

t (extension phone) jack 1-5

h (handset) jack 1-4

L (telephone line) jack 1-4

Buttons 2-2, 2-3 (See also

individual button names)

cursor 2-3, 2-5

Coded dial/Directory button

2-3, 4-5, 4-6

Coded speed dialing

description 2-13

list (See Coded speed dialing

list)

registering numbers and

names for 2-13

sending a document using

4-5

numeric 2-2, 2-4

one-touch speed dialing 2-2

Rewind/Forward 2-2, 6-8

scroll 2-3, 7-1

special function 2-2

BX-3 Black BJ cartridge 1-1,

1-9

AC power cord, connecting

1-6

ACTIVITY REPORT

description 7-8

printing 7-7

setting 7-3

Coded speed dialing list

description 7-8

printing 7-7

Components

attaching 1-3

ALARM VOLUME setting

7-2

ALT OUTGOING MSG

(Alternative outgoing

message)

Caller history 4-8

CALLING VOLUME setting

7-2

main 2-1

Connecting

Canceling

description 6-1

automatic redialing 4-9

delayed sending 4-11

manual redialing 4-9

receiving 5-7

AC power cord 1-6

extension phone 1-6

external devices 1-4

handset 1-4

Attaching components 1-3

AUTO PRINT setting 7-3

AUTO REDIAL

for FWD SETTINGS 7-6

message 9-15

setting 4-9, 7-3

Automatic

dialing 4-5

sending 4-5

telephone 1-5

Cartridge (See BJ cartridge)

Cartridge holder 2-1

CARTRIDGE JAMMED

message 9-15

telephone line 1-4

Connector, power cord 1-6

Contrast, setting scanning

4-1

Automatic redialing

canceling 4-9

CHANGE CARTRIDGE

message 9-16

Copying

documents 8-1

description 4-9

setting options for 4-10

AUTO TEST PRINT 7-5

CHECK DOCUMENT

message 9-16

CHECK PAPER SIZE

message 9-16

CHECK PRINTER message

9-16

Cleaning

problems 9-14

setting scanning contrast 4-1

Cord, power 1-6

Correcting mistakes 2-5

Cursor buttons 2-3, 2-5

Customer support v

BJ cartridge

BX-3 Black 1-1, 1-9

cleaning 9-5

guidelines 1-9

installing 1-9, 1-10

print head (See Print head)

replacing 9-6

Broadcasting, sequential 4-13

BUSY/NO SIGNAL message

9-15

BJ cartridge print head 9-5

button 2-2, 9-5, 9-6

exterior of fax 9-3

interior of fax 9-3, 9-4

periodic 9-3

DATE & TIME setting 2-7,

7-2

Date, setting 2-7

print head 9-6

DATE SETUP setting 7-5

Delayed Sending 4-11

canceling 4-12

sending other documents

while fax is set for 4-12

scanner components 9-4

Clear button 2-2, 2-5

CLEAR PAPER JAM message

9-17

I-1

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Index

Delete button 2-3, 6-7

Deleting

document from memory

4-15

size 3-1

tray 1-1, 2-1

type 3-1

Faxing problems 9-9

FAXTEL MESSAGE

deleting 6-7

DRPD

description 6-1

message 6-7

Dialing

description 5-1

setting 5-5

Forwarded call, when a call is

received 6-15

automatic 4-5

directory 4-6

long-distance 4-8

methods 4-2

regular 4-2

FORWARDING MSG

deleting 6-7

description 6-1

Forwarding number, setting

6-12

Forwarding telephone

messages 6-12

Function button 2-2

FWD SETTINGS 7-6

FWD TEL NUMBER setting

7-6

ECM RX

message 9-17

setting 7-4

ECM TX

message 9-17

setting 7-3

Extension phone 1-4

connecting 1-5

External devices, connecting

1-4

special 4-8

using caller history 4-8

Directory dialing, sending a

document using 4-6

DOC. MEMORY LIST

description 7-8

printing 7-7

DOC. TOO LONG message

9-17

Documentation 1-1

Documents

Copying 8-1

General problems 9-14

Guide

Fax

document 2-1

deleting from memory 4-15

different ways to receive 5-1

guides 2-1

assembling 1-3

cleaning 9-3

main components 2-1

main unit 1-1

loading 3-2

Handling and maintenance,

safety instructions vi

Handset 1-1, 2-1

connecting 1-4

Hook button 2-3, 4-4

polling to receive 5-6

printing document in memory

4-14

printing list of documents in

memory 4-14

making connections 1-4

name, registering 2-8

number, registering 2-8

operation panel 2-2

testing 1-11

problem 3-1

unpacking 1-1

weight S-1

FAX ONLY MODE

description 5-1

FAX/TEL AUTO SW (Fax/Tel

mode)

description 5-1

setting 5-2

Fax/Tel mode

description 5-1

setting 5-2

Fax/Telephone number,

registering 2-8

problems with multipage 3-2

receiving in memory when a

problem occurs 5-6

receiving manually 5-4

receiving while performing

other tasks 5-6

requirements for scanning

3-1

scanned area 3-1

sending 4-2

INCOMING RING setting

7-4

Ink Saver button 2-2, 5-6

Installing, BJ cartridge 1-9

Jack

t (extension phone) 1-5

h (handset) 1-4

L (telephone line) 1-4

sending to more than one

location 4-13

I-2

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Index

Jams

clearing 9-1

printing list of documents in

4-14

Multi-purpose tray 2-1

capacity S-1

in document tray 9-1

in multi-purpose tray 9-2

receiving when problem

occurs 5-6

sending (See Memory

sending)

MEMORY CLEAR REPORT

description 9-19

MEMORY FULL message

9-17, 9-18

jams in 9-2

loading paper in 1-8

MULTI TX/RX (Transaction)

REPORT 7-8

KEYPAD VOLUME setting

7-2

NO DATA message 9-18

NO OGM message 9-18

Nozzle check pattern

printing 9-5

MEMORY RX setting 7-4

Memory sending 4-3

canceling 4-5

LCD 2-2

messages 9-15 to 9-18 (See

also individual message

names)

Letter mode 2-4

Letters, entering 2-4

LINE MONITOR VOL setting

7-2

Line, telephone 1-4, 2-6

List (See individual list names)

Menu (See individual menu

names)

PRINTER SETTINGS 7-4

REPORT SETTINGS 7-3

RX (Reception) SETTINGS

7-4

SYSTEM SETTINGS 7-5

TAM SETTINGS 7-6

TX (Transmission)

SETTINGS 7-3

Number mode 2-4

Numbers, entering 2-4

Numeric buttons 2-2, 2-4

OFFHOOK ALARM setting

4-4, 7-2

One-touch speed dialing

buttons 2-2

documents 3-2

paper 1-7, 1-8

Location, safety instructions

vii

Long-distance dialing 4-8

USER SETTINGS 7-2

MESSAGE LENGTH setting

7-6

Messages

deleting 6-7

description 2-11

list (See One-touch speed

dialing list)

registering numbers and

names for 2-11

forwarding telephone

6-12

sending a document using

4-5

One-touch speed dialing list

description 7-8

LCD 9-15 (See also indi-

vidual message names)

playing telephone 6-8

recording the outgoing 6-1

setting the recording time for

a 6-3

Main unit 1-1

MAN/AUTO SWITCH setting

7-4

MANUAL MODE

description 5-1

printing 7-7

Operation panel 2-1, 2-2, 2-3

OUTGOING MESSAGE

description 6-1

receiving in 5-4

setting 5-4

types that can be recorded

6-1

recording 6-1

Manual redialing 4-9

canceling 4-9

Manual sending 4-4

canceling 4-5

Microphone 2-2

MID PAUSE SET setting 7-3

Mistakes, correcting 2-5

Modes, switching number and

letter 2-4

Paper

guide 1-8

Memory

guidelines 1-7

limit mark (See Paper limit

mark)

deleting document from 4-15

documents in 4-14

printing document in 4-14

MSG DATA LOST message

9-17

loading 1-7

I-3

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Index

loading in multi-purpose tray

1-8

faxing 9-9

general 9-14

Redialing

automatic 4-9

quantity S-1

requirements 3-3

size 3-3

paper feeding 9-8

print quality 9-13

receiving 9-10

receiving in memory when

5-6

manual 4-9

REDUCE DIMENSION

setting 7-4

weight S-1

Registering

Paper feeding problems 9-8

Paper limit mark 1-7

PAPER SIZE setting 7-4

PASSWORD setting

in TAM SETTINGS menu

7-6

Pause, entering 4-8

PIN ENTRY setting 6-14, 7-6

Play button 2-3, 6-8

Playing telephone messages

6-8

Polling button 2-2, 5-6

Power cord 1-1, 1-6

Power failure

during 9-19

in case of 9-19

coded speed dialing numbers

and names 2-13

fax/telephone number 2-8

name 2-8

one-touch speed dialing

numbers and names 2-11

sender information 2-7

Remote control

sending 9-9

telephone 9-13

Quality

adjusting 4-1

print problems 9-13

Quantity, paper S-1

features 6-9

list of commands 6-11

registering password for 6-9

using 6-10

Replacing

REC’D IN MEMORY message

9-18

BJ cartridge 9-6

Report button 2-2, 7-7

REPORT SETTINGS

menu 7-3

Receive mode Chapter 5

Receive mode button 2-2,

Chapter 5

Power supply, safety

instructions vii

Resolution

Print head

cleaning 9-6

testing 9-5

Print quality problems 9-13

Printable area 3-3

Printer cover 2-1

PRINTER SETTINGS

menu 7-4

Receiving (See also individual

receive modes)

canceling 5-7

in memory when problem

occurs 5-6

methods 5-1

problems 9-10

while performing other tasks

5-6

button 2-2, 4-1, 8-1

setting scanning 4-1

Rewind/Forward buttons 2-2,

6-8

RING COUNT setting

for INCOMING RING setting

7-4

for TOLL SAVER setting

7-6

Printing

1-TOUCH LIST 7-7

ACTIVITY REPORT 7-7

CODED DIAL LIST 7-7

DOC. MEMORY LIST 7-7

document in memory 4-14

list of document in memory

4-14

nozzle check pattern 9-5

USER DATA LIST 7-7

Problem documents 3-2

Problems

with answering machine 5-4

Record button 2-3, 6-1

Recording

outgoing message 6-1

voice memo 6-6

REDIAL INTERVAL setting

4-10, 7-3

Redial/Pause button 2-3, 4-8,

4-9

Ringer volume switch 1-5

ROTARY PULSE setting

7-2

RX CALL LEVEL setting

7-2

RX REDUCTION setting 7-4

RX (Reception) REPORT

description 7-8

setting 7-3

RX SETTINGS

menu 7-4

RX START SPEED setting

7-5

REDIAL setting 7-3

REDIAL TIMES setting

4-10, 7-3

copying 9-14

I-4

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Index

Special

dialing 4-8

function buttons 2-2 (See

also individual button

names)

Speed dialing

coded 2-13

lists 7-8

one-touch 2-11

printing lists 7-7

Start/Copy button 2-3

Stop button 2-3

Symbols, entering 2-5

SYSTEM SETTINGS

menu 7-5

Testing

BJ cartridge print head 9-5

fax 1-11

Time, setting 2-7

TOLL SAVER setting 6-5,

7-6

Safety instructions

handling and maintenance vi

location vii

power supply vii

SCAN CONTRAST setting

7-2

Tray

document 1-1, 2-1

multi-purpose 2-1

TTI (Transmit Terminal

Identification) 2-7

TTI position setting 7-2

TX (Transmission) REPORT

description 7-8

setting 7-3

TX SETTINGS

menu list 7-3

TX START SPEED setting

7-5

TX TERMINAL ID setting

7-2

TX/RX CANCELLED

message 9-18

TX/RX NO. nnnn message

9-18

Scanning

contrast, setting 4-1

document requirements 3-1

resolution, setting 4-1

Scroll buttons 2-3, 7-1

Send options 4-3

Sender information,

registering 2-7

Sending

canceling 4-5

delayed 4-11

documents 4-2

manual 4-4

memory 4-3

methods 4-2

preparing for 4-1

problems 9-9

sequential broadcasting 4-13

setting scanning contrast 4-1

setting scanning resolution

4-1

to more than one location (See

Sequential broadcasting)

using caller history 4-8

using coded speed dialing

4-5

TAM Mode button 2-3, 6-2

TAM MEMORY FULL

message 9-18

TAM MODE

description 6-2

setting 6-2 to 6-5

TAM MONITOR setting 6-4,

7-6

TAM SETTINGS menu 7-6

TEL LINE TYPE setting

2-6, 7-2

Telephone

connecting 1-4

problems 9-13

TELEPHONE # MARK

setting 7-2

Telephone line 1-1

connecting 1-4

setting type 2-6

Telephone message

deleting 6-7

forwarding 6-12

playing 6-8

setting recording time for

6-3

UNIT NAME setting 7-2

UNIT TELEPHONE # setting

7-2

Unpacking 1-1

USER SETTINGS menu list

7-2

USER DATA LIST

description 7-8

printing 7-7

USER’S GUIDE

using this guide v

using one-touch speed dialing

4-5

using voice dialing 4-7

Sequential broadcasting 4-13

Setting date and time 2-7

Setting forwarding number

6-12

Setting PIN ENTRY 6-14

Setting TAM MODE 6-2

Shipping materials, removing

1-2

VOICE MEMO

description 6-6

recording 6-6

Telephone problems 9-13

I-5

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Index

Volume

ALARM VOLUME setting

7-2

CALLING VOLUME setting

7-2

KEYPAD VOLUME setting

7-2

LINE MONITOR VOL setting

7-2

VOLUME CONTROL setting

7-2

VOLUME CONTROL setting

7-2

Warranty 1-1

Weight

document S-1

paper S-1

I-6

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Canon U.S.A., Inc.

Limited Warranty – U.S. Only

The limited warranty set forth below is given by Canon U.S.A., Inc. (“Canon USA”) with respect to the new or

refurbished Canon-brand product (“Product”) packaged with this limited warranty, when purchased and used in the

United States only.

The Product is warranted against defects in materials and workmanship under normal use and service (a) for a period of

one (1) year from the date of original purchase when delivered to you in new condition in its original container or (b) for

90 days from the date of original purchase for refurbished Products. Defective parts or a defective Product returned to a

Canon USA repair facility or a Canon USA Authorized Service Facility (“ASF”), and proven to be defective upon

inspection, will be repaired, exchanged for new or comparable rebuilt parts, or exchanged for a refurbished Product, as

determined by the Canon USA repair Facility or the ASF. Warranty repair or replacement shall not extend the original

warranty period of the Product. A dated proof of purchase is required at the time of warranty service. A copy of your

dated bill of sale will satisfy this requirement. This warranty does not cover any accessories, or any consumables, such as

paper or ink cartridges, as to which there shall be no warranty or replacement.

This limited warranty shall only apply if the Product is used in conjunction with compatible computers, peripheral

equipment and software. Canon shall have no responsibility for such items except for compatible Canon brand peripheral

equipment covered by a separate warranty (“Separate Warranty”). Repairs of such Canon brand peripheral equipment

shall be governed by the terms of the Separate Warranty. Non-Canon brand equipment and software that may be

distributed with the Product are sold “as is” and without warranty of any kind by Canon USA, including any implied

warranty regarding merchantability or fitness for a particular purpose, and all such warranties are disclaimed. The sole

warranty, if any, with respect to such non-Canon brand items is given by the manufacturer or producer thereof.

This limited warranty covers all defects encountered in normal use of the Product and does not apply in the following

cases:

(a) Loss of or damage to the Product due to abuse, neglect, mishandling, improper packaging by you, alteration,

accident, electrical current fluctuations, improper use, failure to follow operating or maintenance instructions, or

environmental conditions, prescribed in Canon USA’s user’s manual or other documentation, or services performed

by someone other than a Canon USA repair facility or ASF. Without limiting the foregoing, dropping the Product,

scratches, and abrasions will be presumed to have resulted from misuse, abuse or failure to operate the Product as set

forth in the user’s manual or other documentation for the Product.

(b) Use of parts or supplies (other than those sold by Canon USA) that cause damage to the Product or cause abnormally

frequent service calls or service problems.

ANY SYSTEM SOFTWARE (WHETHER FACTORY LOADED ON THE PRODUCT OR CONTAINED ON THE

SOFTWARE DISKETTES OR CD-ROMS ENCLOSED WITH, OR ACCOMPANYING, THE PRODUCT), AND ANY

UTILITY SOFTWARE, DISTRIBUTED WITH OR FOR THE PRODUCT, IS SOLD "AS IS" AND WITHOUT

WARRANTY BY CANON. THE SOLE WARRANTY WITH RESPECT TO SUCH SOFTWARE IS CONTAINED IN

THE SOFTWARE MANUFACTURER'S LICENSE AGREEMENT DISTRIBUTED THEREWITH, INCLUDING ANY

LIMITATIONS AND DISCLAIMERS THEREON. PLEASE CONTACT CANON IMMEDIATELY IF YOU HAVE

NOT RECEIVED A COPY OF THE SOFTWARE MANUFACTURER'S LICENSE AGREEMENT.

NO IMPLIED WARRANTY, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS

FOR A PARTICULAR PURPOSE, APPLIES TO THE PRODUCT AFTER THE APPLICABLE PERIOD OF THE

EXPRESS LIMITED WARRANTY STATED ABOVE, AND NO OTHER EXPRESS WARRANTY OR GUARANTY,

EXCEPT AS MENTIONED ABOVE, GIVEN BY ANY PERSON OR ENTITY WITH RESPECT TO THE PRODUCT

SHALL BIND CANON USA, OR ITS ASF. (SOME STATES DO NOT ALLOW LIMITATIONS ON HOW LONG AN

IMPLIED WARRANTY LASTS, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU.) CANON USA SHALL

NOT BE LIABLE FOR LOSS OF REVENUES OR PROFITS, INCONVENIENCE, EXPENSE FOR SUBSTITUTE

I-7

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EQUIPMENT OR SERVICE, STORAGE CHARGES, LOSS OR CORRUPTION OF DATA, OR ANY OTHER

SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES CAUSED BY THE USE, MISUSE, OR INABILITY TO

USE THE PRODUCT REGARDLESS OF THE LEGAL THEORY ON WHICH THE CLAIM IS BASED, AND EVEN

IF CANON USA OR ITS ASF HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOR SHALL

RECOVERY OF ANY KIND AGAINST CANON USA OR ITS ASF BE GREATER IN AMOUNT THAN THE

PURCHASE PRICE OF THE PRODUCT CAUSING THE ALLEGED DAMAGE. WITHOUT LIMITING THE

FOREGOING, YOU ASSUME ALL RISK AND LIABILITY FOR LOSS, DAMAGE OR INJURY TO YOU AND

YOUR PROPERTY AND TO OTHERS AND THEIR PROPERTY ARISING OUT OF THE POSSESSION, USE,

MISUSE, OR INABILITY TO USE THE PRODUCT SOLD BY CANON USA NOT CAUSED SOLELY AND

DIRECTLY BY THE NEGLIGENCE OF CANON USA, OR ITS ASF. (SOME STATES DO NOT ALLOW THE

EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE

EXCLUSION OR LIMITATION MAY NOT APPLY TO YOU.) THIS LIMITED WARRANTY SHALL NOT EXTEND

TO ANYONE OTHER THAN THE ORIGINAL PURCHASER OF THE PRODUCT OR THE PERSON FOR WHOM

IT WAS PURCHASED AS A GIFT, AND STATES YOUR EXCLUSIVE REMEDY.

Canon offers a full range of customer technical support* options:

• For interactive troubleshooting, e-mail technical support, the latest driver downloads and answers to frequently asked

questions (www.canontechsupport.com)

• Automated interactive telephone support on most current products 24 hours, 7 days a week (1-800-423-2366)

• 24-hour, Fax-On-Demand System for Product specifications and technical information (1-800-526-4345)

• Free live technical support Monday—Saturday (excluding holidays) for Products still under warranty (1-757-413-

2848)

• The location of the ASF nearest you (1-800-423-2366, select “automated support options”)

If the problem cannot be corrected by using one of the above technical support options, repair options are available at the

time of your call to the Free live technical support number above or via the website at www.canontechsupport.com

This limited warranty gives you specific legal rights, and you may also have other rights, which vary from state to state.

Canon U.S.A., Inc.

One Canon Plaza

Lake Success, NY 11042

USA

* Support program specifics are subject to change without notice.

I-8

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CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

CANON CANADA INC.

6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada

CANON EUROPA N.V.

Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands

CANON FRANCE S.A.

17, quai du President Paul Doumer 92414 Courbevoie Cedex, France

CANON (U.K.) LTD.

Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom

CANON DEUTSCHLAND GmbH

Europark Fichtenhain A10, 47807 Krefeld, Germany

CANON ITALIA S.p.A.

Palazzo L Strada 6 20089 Milanofiori Rozzano (MI) Italy

CANON LATIN AMERICA, INC.

703 Waterford Way, Suite 400, Miami, Florida 33126, U.S.A.

CANON AUSTRALIA PTY. LTD

1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia

CANON SINGAPORE PTE. LTD.

79 Anson Road #09-01/06, Singapore 079906

CANON HONGKONG CO., LTD

9/F, The Hong Kong Club Building, 3A Chater Road, Central, Hong Kong

HT1-2215-000-V.1.0

XXXXXXXXXX

C CANON INC. 2003

PRINTED IN THAILAND

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