Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product should you lose your receipt;
„ may support an insurance claim by you in the event of product loss covered by insurance; and,
„ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Digital Copier needs. You can
download the latest software documents and utilities, read FAQs and troubleshooting tips, and
learn how to get the most from your Brother product.
Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
®
Windows only).
For Customer Service
In USA:
1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
1-877-BROTHER (voice)
In Canada:
(514) 685-4898 (fax)
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Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get instant answers to common
technical questions and product information for all Brother products. This system is available 24
hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index
of fax back subjects.
In USA only:
1-800-521-2846
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories and supplies that are
available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
In Canada:
Description
1-877-BROTHER (voice)
Item
Ink Cartridge Standard <black>
Ink Cartridge <yellow>
LC51BK (Prints approx. 500 pages)
LC51Y (Prints approx. 400 pages)
LC51C (Prints approx. 400 pages)
LC51M (Prints approx. 400 pages)
Ink Cartridge <cyan> (blue)
Ink Cartridge <magenta> (red)
Premium Glossy Photo Paper
(Letter size / 20 sheets)
BP61GLL
Premium Glossy Photo Paper
(4"×6" size / 20 sheets)
BP61GLP
Matte Inkjet Paper
(Letter size / 25 sheets)
BP60ML (USA only)
BP60PL (USA only)
Inkjet Plain Paper
(Letter size / 250 sheets)
User's Guide
LP3289001 (English for USA and Canada)
LP3289002 (French for Canada)
1
Available in the USA and from November 2006 in Canada.
ii
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Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
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®
Brother One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother -brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life; and,
5 Problems arising from other than defects in
materials or workmanship.
„ This limited warranty (“warranty”) is given
only to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).
„ If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
®
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
What is covered:
„ This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper and thermal
paper.
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329 for Fax,
MFC and DCP and 1-800-276-7746 for
Printers, or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-800-521-2846.
„ Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
„ This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
„ Machines: one year from the original
purchase date.
„ Accompanying
What Brother will ask you to do:
After contacting Brother or
a
Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
iv
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®
Brother One Year Limited Warranty and Replacement Service
(USA only)
discretion. Brother reserves the right to supply
a refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished
parts provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged for
any service and/or replacement parts/products
at Brother's then current published rates.
sale). The replacement Machine you receive
(even if refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for that repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL,
WHETHER
EXPRESSED
BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
„ This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother's obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
„ This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
„ This Limited Warranty (and Brother's
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
When a replacement Machine is authorized by
Brother, and you have delivered the Machine to
an Authorized Service Center, the Authorized
Service Center will provide you with a
replacement Machine after receiving one from
Brother. If you are dealing directly with Brother,
Brother will send to you a replacement Machine
with the understanding that you will, after
receipt of the replacement Machine, supply the
required proof of purchase information,
together with the Machine that Brother agreed
to replace. You are then expected to pack the
Machine that Brother agreed to replace in the
package from the replacement Machine and
return it to Brother using the pre-paid freight bill
supplied by Brother in accordance with the
instructions provided by Brother. Since you will
be in possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you provide
until Brother receives your original Product and
determines that your original Product is entitled
to warranty coverage. Your credit card will be
charged up to the cost of a new Product only if:
(i) you do not return your original Product to
Brother within five (5) business days; (ii) the
problems with your original Product are not
covered by the limited warranty; (iii) the proper
packaging instructions are not followed and has
caused damage to the product; or (iv) the
warranty period on your original Product has
expired or has not been sufficiently validated
with a copy of the proof of purchase (bill of
Important:
We recommend that you keep all original
packing materials, in the event that you ship
this Product.
© 2003 Brother International Corporation
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BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables (including,
without limitation, print cartridges, print head, toner and drum) or damage caused by accident,
neglect, misuse or improper installation or operation, any damage caused from service,
maintenance, modifications, or tampering by anyone other than a Brother Authorized Service
Representative, or from the use of supplies or consumable items that are non-Brother
products. Operation of the MFC/Facsimile machine in excess of the specifications or with the
Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter
shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the
MFC/Facsimile machine must be delivered or shipped freight prepaid by the end
user/purchaser to a “Brother” Authorized Service Center, together with your Proof of
Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable
models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the
Warranty. (Refer to your User's Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print
head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your
User's Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING,
WITHOUT
LIMITATION,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. This warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential,
exemplary, or punitive damages, including lost profits, arising from the use of or inability to
use the product, even if advised by the end user/purchaser of the possibility of such damages.
Since some Provinces do not allow the above limitation of liability, such limitation may not
apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-877-BROTHER.
Internet support: [email protected] or browse
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
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Table of Contents
Using the documentation.......................................................................................2
Viewing Documentation...................................................................................2
Control panel overview..........................................................................................6
LCD display screen .........................................................................................8
Basic Operations .............................................................................................8
Status LED indications ....................................................................................9
Printing Reports...............................................................................................9
Loading documents .............................................................................................10
Scannable area .............................................................................................11
Recommended media ...................................................................................12
Choosing the right media...............................................................................14
Loading photo paper......................................................................................20
Printable Area................................................................................................22
Paper settings......................................................................................................23
Paper Type....................................................................................................23
Paper Size.....................................................................................................23
LCD display .........................................................................................................24
LCD Contrast.................................................................................................24
Setting the backlight brightness.....................................................................24
Setting the Off Timer .....................................................................................25
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How to copy.........................................................................................................28
Stop copying..................................................................................................28
Copy options........................................................................................................28
Changing and quality.....................................................................................29
PhotoCapture Center Operations ......................................................................36
Media card folder structure............................................................................37
Print All Photos..............................................................................................39
DPOF printing................................................................................................40
PhotoCapture Center print settings ...................................................................41
How to scan to card.......................................................................................45
Understanding the Error Messages.....................................................................46
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Using PictBridge..................................................................................................47
Setting your digital camera............................................................................47
Printing Images....................................................................................................48
DPOF printing................................................................................................48
Understanding the Error Messages.....................................................................49
Choosing a location.............................................................................................54
Important safety instructions..........................................................................58
(USA only).................................................................................................60
Legal limitations for copying ..........................................................................61
Troubleshooting ..................................................................................................63
Printer jam or paper jam................................................................................70
Routine maintenance...........................................................................................72
Replacing the ink cartridges ..........................................................................72
Cleaning the scanner.....................................................................................75
Cleaning the paper pick-up roller...................................................................76
Cleaning the print head .................................................................................76
Checking the print quality ..............................................................................77
Checking the print alignment.........................................................................78
Checking the ink volume ...............................................................................78
Checking the serial number...........................................................................79
Packing and shipping the machine......................................................................79
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On-screen programming......................................................................................81
Menu table.....................................................................................................81
Menu table.....................................................................................................82
General................................................................................................................89
PhotoCapture Center .........................................................................................93
Interfaces.............................................................................................................95
Computer requirements.......................................................................................96
Consumable items...............................................................................................97
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General Information
1
1
Using the
documentation
Accessing the
Software User’s Guide
and Network User’s
Guide
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
1
This User’s Guide does not contain all the
information about the machine such as how
to use advanced features of Printer, Scanner
and Network (DCP-540CN only). When you
are ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Symbols and conventions
used in the documentation
1
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifies specific
keys on the machine’s control
panel.
Viewing Documentation
1
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Viewing Documentation
®
(For Windows )
1
Courier Text in the Courier New font
To view the documentation, from the Start
menu, point to Brother, DCP-XXXX (where
XXXX is your model name) from the
programs group, and then select
User’s Guide.
New
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
If you have not installed the software, you can
find the documentation by following the
instructions below:
Electrical Hazard icons alert you to
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
b If the model name screen appears, click
your model name.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
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General Information
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
1
Software User’s Guide
„ Scanning
®
(For Windows 98/98SE/Me/2000
®
Professional and Windows XP)
„ ControlCenter3
®
(For Windows 98/98SE/Me/2000
®
Professional and Windows XP)
„ Network Scanning
(DCP-540CN only)
®
PaperPort SE with OCR User’s Guide
Note
®
®
If this window does not appear, use
„ The complete ScanSoft PaperPort SE
®
Windows Explorer to run the setup.exe
with OCR User's Guide can be viewed
®
program from the root directory of the
Brother CD-ROM.
from the Help selection in the ScanSoft
®
PaperPort SE with OCR application.
d Click User’s Guide to view the
Software User’s Guide and Network
User’s Guide in HTML format.
3
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Chapter 1
Viewing Documentation
(For Macintosh )
How to find Scanning instructions
1
®
1
There are several ways you can scan
documents. You can find the instructions as
follows:
®
a Turn on your Macintosh .
Insert the Brother CD-ROM into your
CD-ROM drive. The following window
will appear.
Software User’s Guide
„ Scanning
®
(For Mac OS X 10.2.4 or greater)
„ ControlCenter2
®
(For Mac OS X 10.2.4 or greater)
„ Network Scanning
®
(For Mac OS X 10.2.4 or greater)
(DCP-540CN only)
®
®
Presto! PageManager User’s Guide
®
®
„ The complete Presto! PageManager
User's Guide can be viewed from the Help
®
®
b Double-click the Documentation icon.
c Double-click your language folder.
selection in the Presto! PageManager
application.
d Double-click the top page file to view the
Software User’s Guide and Network
User’s Guide in HTML format.
e Click the documentation you want to
read.
„ Software User’s Guide
„ Network User’s Guide
(DCP-540CN only)
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General Information
Accessing Brother
Support
(For Windows )
1
®
1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center), Customer Service and Brother
the Brother CD-ROM.
„ Click Brother Support on the main menu.
The following screen will appear:
„ To access our web site
Page.
„ To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
„ To access the USA Brother online
additional product and services
information, click Brother Mall.com.
„ For the latest news and product support
click Brother Solutions Center.
„ To return to the main page, click Back or
If you have finished, click Exit.
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Chapter 1
Control panel overview
1
The DCP-330C and DCP-540CN have the same control panel keys.
01
COPY
Quality
Normal
100%
Enlarge/Reduce
Paper Type
Plain Pap
Letter
0
Paper Size
20:48
Brightness
1
Note
Most of the illustrations in this User’s Guide show the DCP-330C.
1
LCD (liquid crystal display)
„ OK
Lets you select a setting.
Start keys:
Displays messages on the screen to help you
set up and use your machine.
4
Also, you can adjust the angle of the LCD
display by lifting it.
„
Color Start
Lets you start making copies in full color.
Also lets you start a scanning operation (in
color or black & white, depending on the
scanning setting in the ControlCenter
software).
2
3
Number of Copies
Use this key to make multiple copies.
Menu keys:
„ d or c
Press to scroll backward or forward to a
menu selection.
„
Black Start
Lets you start making copies in black &
white. Also lets you start a scanning
operation (in color or black & white,
depending on the scanning setting in the
ControlCenter software).
„ a or b
Press to scroll through the menus and
options.
„ Menu
Lets you access the main menu to program
the machine.
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General Information
1
10
9
8
7
6
5
01
Normal
100%
ce
Plain Pap
Letter
0
8
2
1
4
3
5
6
Stop/Exit
Stops an operation or exits from a menu.
On/Off
You can turn the machine on or off.
If you turn the machine off, it will still
periodically clean the print head to maintain
print quality.
7
Ink
Lets you clean the print head, check the print
quality, and check the available ink volume.
8
9
Scan
Lets you access Scan mode.
PhotoCapture
®
Lets you access PhotoCapture Center mode.
10
Status LED
Turns red when the LCD displays an error or an
important status message.
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Chapter 1
c Press a or b to choose Paper Type.
LCD display screen
1
MENU
The LCD display screen shows the mode the
machine is in, the current settings, and the
available ink volume.
General Setup
Paper Type
Paper Size
LCD Settings
Plain Pa
Letter
01
COPY
Quality
Normal
100%
Select & Press
OK
Enlarge/Reduce
Paper Type
Plain Pap
Letter
0
Press OK.
Paper Size
20:48
Brightness
d Press a or b to choose
Inkjet Paper.
MENU
1
Paper Type
Plain Paper
Inkjet Paper
Brother Photo
Other Photo
1
Ink indicator
Lets you see the available ink volume.
Select & Press
OK
Basic Operations
1
Press OK.
You can see the current setting on the
LCD:
The following steps show how to change a
setting in the machine. In this example the
Paper Type setting is changed from
Plain Paperto Inkjet Paper.
MENU
General Setup
a Press Menu.
Paper Type
Paper Size
LCD Settings
Inkjet Pa
Letter
b Press a or b to choose
General Setup.
Select & Press
OK
MENU
General Setup
e Press Stop/Exit.
Print Reports
Machine Info.
Initial Setup
Select & Press
OK
Press OK.
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General Information
Status LED indications
1
Printing Reports
1
The Status LED (light emitting diode) is a light
that shows the status of the machine, as
shown in the table.
The following reports are available:
1
„ Help List
A help list about how to quickly program
your machine.
„ User Settings
01
COPY
Lists your settings.
Quality
Normal
100%
Enlarge/Reduce
Paper Type
„ Network config(DCP-540CN only)
Lists your Network settings.
Plain Pap
Letter
0
Paper Size
20:48
Brightness
How to print a report
1
a Press Menu.
LED DCP status
Description
b Press a or b to choose
Print Reports.
Press OK.
Ready
The DCP is ready for
use.
c Press a or b to choose the report you
Off
want.
Cover open
The cover is open. Close
the cover.
Press OK.
(See Error
d Press Black Start.
Red
Ink empty
Replace the Ink
cartridge with a new one.
(See Replacing the ink
Paper error
Put paper in the tray or
clear the paper jam.
Check the LCD
message.
(See Error
Other
messages
Check the LCD
message.
(See Error
9
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Loading documents and paper
2
2
How to load documents
2
Loading documents
2
CAUTION
You can make copies, and scan from the ADF
(automatic document feeder) and from the
scanner glass.
DO NOT pull on the document while it is
feeding.
Using the ADF
(DCP-540CN only)
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 20 lb
DO NOT use cardboard, newspaper or
fabric.
2
(80 g/m ) paper and always fan the pages
before putting them in the ADF.
Recommended environment
2
„ Make sure documents written with ink are
completely dry.
Temperature:
Humidity:
Paper:
68 to 86° F (20 to 30° C)
50% to 70%
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
2
20 lb LTR (80 g/m A4)
Document Sizes Supported
2
b Adjust the paper guides to fit the width of
your documents.
Length:
Width:
5.8 to 14 in.
(148 to 355.6 mm)
c Unfold the ADF Document Output
5.8 to 8.5 in.
(148 to 215.9 mm)
Support Flap (1).
2
Weight:
17 to 24 lb (64 to 90 g/m )
1
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
10
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Loading documents and paper
Using the scanner glass
2
CAUTION
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
2
Document Sizes Supported
2
Length:
Width:
Up to 11.7 in. (297 mm)
Up to 8.5 in. (215.9 mm)
Up to 4.4 lb (2 kg)
Scannable area
2
Weight:
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
How to load documents
Note
2
3
4
To use the scanner glass, the ADF must
be empty.
1
a Lift the document cover.
2
Usage Document Top (1)
Size
Left (3)
Bottom (2) Right (4)
Copy
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
Scan
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0 in.
(0 mm)
c Close the document cover.
11
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Chapter 2
Recommended media
2
Acceptable paper and
other media
2
To get the best print quality, we suggest using
Brother paper. (See the table below.)
The print quality can be affected by the type
of paper you are using in the machine.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
Brother paper
Paper Type
Item
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
Letter Plain
BP60PL (USA only)
Letter Glossy Photo
BP61GLL
Letter Inkjet (Matte)
BP60ML (USA only)
We recommend testing various paper types
before buying large quantities.
4 × 6 in. Glossy Photo
BP61GLP
For best results, use the Brother paper.
1
Available in the USA and from November 2006 in
Canada.
„ When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu.
Handling and using media
2
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
„ When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on the instruction
sheet.
„ The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
„ When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
„ Avoid touching either side of
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
12
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Loading documents and paper
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
2
1
1
1
0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
2
2
Up to 50 sheets of 20 lb Letter or 80 g/m A4
paper.
„ Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
13
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Chapter 2
Choosing the right media
2
Paper type and size for each operation
2
Paper Type
Paper Size
Usage
Copy
Photo
Print
Capture
Cut Sheet
Letter
A4
8 1/2 × 11 in. (216 × 279 mm)
8.3 × 11.7 in. (210 × 297 mm)
8 1/2 × 14 in. (216 × 356 mm)
7 1/4 × 10 1/2 in. (184 × 267 mm)
7.2 × 10.1 in. (182 × 257 mm)
5.8 × 8.3 in. (148 × 210 mm)
4.1 × 5.8 in. (105 × 148 mm)
4 × 6 in. (10 × 15 cm)
Yes
Yes
Yes
–
Yes
Yes
–
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Legal
Executive
JIS B5
A5
–
–
–
Yes
–
–
A6
–
Cards
Photo
Photo L
Photo 2L
Yes
–
Yes
–
3 1/2 × 5 in. (89 × 127 mm)
5 × 7 in. (127 × 178 mm)
–
Yes
–
Index Card 5 × 8 in. (127 × 203 mm)
Post Card 1 3.9 × 5.8 in. (100 × 148 mm)
–
–
–
Post Card 2 5.8 × 7.9 in. (148 × 200 mm)
(Double)
–
–
Envelopes
C5
Envelope
6.4 × 9 in. (162 × 229 mm)
4.3 × 8.7 in. (110 × 220 mm)
–
–
–
–
Yes
Yes
DL
Envelope
COM-10
Monarch
4 1/8 × 9 1/2 in. (105 × 241 mm)
3 7/8 × 7 1/2 in. (98 × 191 mm)
4.1 × 9.3 in. (105 × 235 mm)
–
–
–
–
–
–
Yes
Yes
Yes
JE4
Envelope
Transparencies
Letter
A4
8 1/2 × 11 in. (216 × 279 mm)
8.3 × 11.7 in. (210 × 297 mm)
Yes
Yes
–
–
Yes
Yes
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Loading documents and paper
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
2
Cut
Sheet
Plain Paper
0.003 to 0.006 in. (0.08 to 0.15 mm)
0.003 to 0.01 in. (0.08 to 0.25 mm)
Up to 0.01 in. (Up to 0.25 mm)
Up to 0.01 in. (Up to 0.28 mm)
Up to 0.006 in. (Up to 0.15 mm)
Up to 0.01 in. (Up to 0.23 mm)
Up to 0.02 in. (Up to 0.52 mm)
–
17 to 32 lb (64 to 120 g/m )
100
20
2
2
Inkjet Paper
17 to 53 lb (64 to 200 g/m )
2
Glossy Paper
20
Up to 58 lb (Up to 220 g/m )
2
Cards Photo 4"×6"
Index Card
Up to 64 lb (Up to 240 g/m )
20
2
30
30
10
10
Up to 32 lb (Up to 120 g/m )
2
Post Card
Up to 53 lb (Up to 200 g/m )
2
Envelopes
20 to 25 lb (75 to 95 g/m )
Transparencies
–
1
2
Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of 20 lb (80 g/m2) paper.
For Photo 4"×6" and Photo L 3.5"×5" paper use the photo bypass tray (for USA) or the photo paper tray (for Canada).
15
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Chapter 2
b Press and slide the paper side guides (1)
and paper length guide (2) to fit the
paper size.
Loading paper and
other media
2
1
Note
To print on Photo (4"×6") or Photo L
(3.5"×5") paper, you must use the photo
bypass tray. (See Loading photo
a Pull the paper tray completely out of the
machine.
If the paper support flap is open, close it
and lift the output paper tray cover (1).
2
c Fan the stack of paper well to avoid
paper jams and misfeeds.
1
Note
Always make sure that the paper is not
curled.
16
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Loading documents and paper
d Gently put the paper into the paper tray
print side down and top edge first.
e Gently adjust the paper side guides with
both hands and the paper length guide
to the paper.
Check that the paper is flat in the tray.
Make sure the paper side guides touch
the sides of the paper.
2
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
f Close the output paper tray cover.
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Chapter 2
g Slowly push the paper tray completely
Loading envelopes and post
cards
into the machine.
2
About envelopes
2
„ Use envelopes that weigh from 20 to 25 lb
2
(75 to 95 g/m ).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
CAUTION
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
2
Double flap
2
Note
Do not use the paper support flap for
Legal paper.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
18
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Loading documents and paper
How to load envelopes and post cards
2
If you have problems when printing on
envelopes, try the following
suggestions:
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
2
a Open the envelope flap.
2
Note
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
If the envelopes or post cards are ‘double-
feeding,’ put one envelope or post card in
the paper tray at a time.
c Adjust the size and margin in your
application.
a Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
1
2
19
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Chapter 2
c Put the photo paper into the photo
bypass tray and gently adjust the paper
side guides to the paper.
Loading photo paper
2
Note
Make sure the paper side guides touch
the sides of the paper.
In Canada the photo bypass tray is
called the photo paper tray.
Use the photo bypass tray, which has been
assembled on the top of the output paper tray
cover, to print on photo 4" × 6" and photo L
3.5" × 5" size paper. When you use the photo
bypass tray, you do not have to take out the
paper that is in the tray beneath it.
Note
a Press the photo bypass tray release
button with your left thumb and push the
photo bypass tray backward until it
clicks into the photo printing position.
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled.
d When you have finished printing photos
return the photo bypass tray to the
normal printing position.
Press the photo bypass tray release
button with your left thumb and pull the
photo bypass tray forward until it clicks.
1
1
Photo Bypass Tray
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
1
2
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Loading documents and paper
Removing small printouts
from the machine
2
„ When the machine ejects small paper
onto the output paper tray you may not be
able to reach it. Make sure printing has
finished, and then pull the tray completely
out of the machine.
2
21
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Chapter 2
Printable Area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Cut Sheet Paper
Envelopes
3
4
3
4
1
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
Envelopes
0.12 in. (3 mm)
0.47 in. (12 mm)
0.12 in. (3 mm)
0.95 in. (24 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Note
The Borderless feature is not available for envelopes.
22
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General setup
3
3
Paper Size
3
Paper settings
3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 4 × 6 in.
(10 × 15 cm). When you change the size of
paper you load in the machine, you will need
to change the paper size setting at the same
time.
Paper Type
3
3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Type.
Press OK.
c Press a or b to choose Paper Size.
Press OK.
d Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photoor Transparency.
Press OK.
d Press a or b to choose Letter,
Legal, A4, A5or 4"×6".
Press OK.
e Press Stop/Exit.
e Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
23
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Chapter 3
Setting the backlight
brightness
LCD display
3
3
LCD Contrast
3
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
c Press a or b to choose
LCD Settings.
d Press a or b to choose Backlight.
Press OK.
Press OK.
d Press a or b to choose
LCD Contrast.
e Press a or b to choose Light, Medor
Dark.
Press OK.
Press OK.
e Press a or b to choose Light, Medor
f Press Stop/Exit.
Dark.
Press OK.
f Press Stop/Exit.
24
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General setup
Setting the Dim Timer for the
backlight
Setting the Off Timer
3
3
You can set how long the LCD stays on after
the last key press. This is a power saving
feature. The machine can print and scan
when the LCD is off.
You can set how long the LCD backlight stays
on after the last key press.
a Press Menu.
a Press Menu.
3
b Press a or b to choose
General Setup.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
c Press a or b to choose
LCD Settings.
Press OK.
Press OK.
d Press a or b to choose Dim Timer.
Press OK.
d Press a or b to choose Off Timer.
Press OK.
e Press a or b to choose 10 Secs,
20 Secs, 30 Secsor Off.
Press OK.
e Press a or b to choose 1 Min,
2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Minsor Off.
Press OK.
f Press Stop/Exit.
f Press Stop/Exit.
Note
When the display is off you can press any
key to turn it back on.
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Chapter 3
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Making copies
4
4
How to copy
4
Copy options
4
You can change the copy settings from the
default display. The LCD shows:
Making a single copy
4
a Load your document.
1
01
COPY
Quality
Normal
100%
Enlarge/Reduce
Paper Type
Paper Size
Brightness
b Press Black Start or Color Start.
Plain Pap
Letter
0
Making multiple copies
4
You can make up to 99 copies.
1
No of Copies
a Load your document.
You can enter the number of copies you want
by pressing + or - repeatedly.
b Press + or - repeatedly until the number
of copies you want appears (up to 99).
Press a or b to scroll through the copy
options menu.
c Press Black Start or Color Start.
Note
To sort the copies, press a or b to
Stop copying
4
„ Stack/Sort(DCP-540CN only)
To stop copying, press Stop/Exit.
When the option you want is highlighted,
press OK.
You can change the copy settings temporarily
for the next copy.
These settings are temporary, and the
machine returns to its default settings
60 seconds after copying.
If you have finished choosing settings, press
Black Start or Color Start.
28
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Making copies
If you want to choose more settings, press a
or b.
Enlarging or reducing the
image copied
4
Note
You can choose an enlargement or reduction
ratio.
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
a Load your document.
b Enter the number of copies you want.
c Press a or b to choose
Enlarge/Reduce.
Press OK.
4
Changing and quality
4
You can choose the copy quality. The factory
setting is Normal.
50%
69% A4iA5
78%
Fast
Fast copy speed and lowest
amount of ink used. Use this
setting to save time (documents to
be proof read, large documents or
many copies).
83%
93% A4iLTR
97% LTRiA4
100%*
Normal
Best
Recommended setting for ordinary
printouts. Good copy quality with
adequate copy speed.
104% EXEiLTR
142% A5iA4
186% 4"×6"iLTR
198% 4"×6"iA4
200%
Use this setting to copy precise
images such as photographs. The
highest resolution and slowest
speed.
a Load your document.
Custom(25-400%)
b Enter the number of copies you want.
d Choose one of the options below:
„ Use a or b to select the
c Press a or b to choose Quality.
Press OK.
enlargement or reduction ratio you
want. Press OK.
„ Use a or b to select Custom(25-
400%). Press + or - to enter an
enlargement or reduction ratio from
25%to 400%. Press OK.
d Press a or b to choose Fast, Normal
or Best.
Press OK.
e If you do not want to change additional
settings, press Black Start or
Color Start.
e If you do not want to change additional
settings, press Black Start or
Color Start.
Note
Page Layout Options are not available
with Enlarge/Reduce.
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Chapter 4
e If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
Making N in 1 copies or a
poster (page layout)
4
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also make a poster. When you use
the poster feature your machine divides your
document into sections, then enlarges the
sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
f After the machine scans the page, press
+ (Yes) to scan the next page.
g Place the next page on the scanner
glass.
Press OK.
layout.
Note
• Make sure paper size is set to Letteror
A4.
h After all the pages have been scanned,
press - (No) to finish.
• If you are producing multiple color copies,
N in 1 copy is not available.
Place your document face down in the
direction shown below.
• If Brother Photoor Other Photohas
been chosen in the Paper Type setting for
N in 1 copies, the machine will print the
„ 2 in 1 (P)
„ 2 in 1 (L)
images as if Plain paper had been chosen.
• (P) means Portrait and (L) means
Landscape.
• You can only make one poster copy at a
time.
a Load your document.
„ 4 in 1 (P)
„ 4 in 1 (L)
b Enter the number of copies you want.
c Press a or b to choose Page Layout.
Press OK.
d Press a or b to choose
Off (1 in 1), 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L)or Poster(3 × 3).
Press OK.
30
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Making copies
„ Poster (3 x 3)
Adjusting Brightness,
Contrast and Color
You can make a poster size copy of a
photograph.
4
Brightness
4
You can adjust the copy brightness to make
copies darker or lighter.
a Load your document.
b Enter the number of copies you want.
4
c Press a or b to choose Brightness.
Press OK.
d Press a to make a lighter copy or press
b to make a darker copy.
Press OK.
Sorting copies using the ADF
(DCP-540CN only)
4
e If you do not want to change additional
settings, press Black Start or
Color Start.
You can sort multiple copies. Pages will be
stacked in reverse order.
a Load your document.
Contrast
4
You can adjust the copy contrast to help an
image look sharper and more vivid.
b Enter the number of copies you want.
c Press a or b to choose Stack/Sort.
Press OK.
a Load your document.
b Enter the number of copies you want.
d Press a or b to choose Sort.
Press OK.
c Press a or b to choose Contrast.
Press OK.
e If you do not want to change additional
settings, press Black Start or
Color Start.
d Press a to increase the contrast or
press b to decrease the contrast.
Press OK.
e If you do not want to change additional
settings, press Black Start or
Color Start.
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Chapter 4
Color Saturation
4
Paper options
4
a Load your document.
Paper Type
4
b Enter the number of copies you want.
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
c Press a or b to choose
Color Adjust.
Press OK.
a Load your document.
d Press a or b to choose Red, Greenor
b Enter the number of copies you want.
Blue.
Press OK.
c Press a or b to choose Paper Type.
Press OK.
e Press a to increase the colorsaturation,
or press b to decrease the color
saturation.
d Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photoor Transparency.
Press OK.
Press OK.
f Do one of the following:
„ If you want to change another color
„ If you want to change additional
settings, press a or b to choose
Exit.
e If you do not want to change additional
settings, press Black Start or
Color Start.
Paper Size
4
Press OK.
„ If you do not want to change
additional settings, press
Black Start or Color Start.
If copying on paper other than Letter size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo Card [4 in. (W) × 6 in. (H) or
10 cm (W) × 15 cm (H)] paper.
a Load your document.
b Enter the number of copies you want.
c Press a or b to choose Paper Size.
Press OK.
d Press a or b to choose Letter,
Legal, A4, A5or 4"x 6".
Press OK.
e If you do not want to change additional
settings, press Black Start or
Color Start.
32
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Making copies
Setting your changes as new
default
4
You can save the copy settings for Quality,
Paper Type, Brightness, Contrastand
Color Adjustthat you use most often by
setting them as the default settings. These
settings will stay until you change them again.
a Press a or b to choose your new
setting.
4
Press OK.
Repeat this step for each setting you
want to change.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
c Press + to choose Yes.
d Press Stop/Exit.
Restoring all the settings to
factory settings
4
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
b Press + to choose Yes.
c Press Stop/Exit.
33
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Chapter 4
34
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®
PhotoCapture Center
5
5
®
Using media cards
5
PhotoCapture Center
Operations
5
Your Brother machine includes media drives
(slots) for use with popular digital camera
®
®
media: CompactFlash , Memory Stick ,
Memory Stick Pro™, SecureDigital™,
MultiMediaCard™ and xD-Picture Card™.
Printing from a media card
without a PC
5
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media. (See Print
®
®
CompactFlash
Memory Stick
Memory Stick Pro™
Scanning to a media card
without a PC
5
You can scan documents and save them
directly to a media card. (See Scan to
SecureDigital™
xD-Picture Card™
MultiMediaCard™
„ miniSD™ can be used with a miniSD™
Using PhotoCapture Center®
from your computer
adapter.
„ Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
You can access the media card that is in the
media drive (slot) of the machine from your
PC.
„ Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
®
®
„ Adapters are not included with the
machine. Contact a third party supplier for
adapters.
(See PhotoCapture Center for Windows or
®
Remote Setup & PhotoCapture Center for
®
Macintosh in the Software User's Guide on
®
The PhotoCapture Center feature lets you
the CD-ROM.)
print digital photos from your digital camera at
high resolution to get photo quality printing.
36
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®
PhotoCapture Center
Media card folder structure
5
Getting started
5
Firmly put the card into the proper slot.
To avoid errors, remember the following
points:
„ The DPOF file on the media card must be
in a valid format. (See DPOF
„ The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
1
2 3 4
®
„ Walk-up PhotoCapture Center printing
®
must be performed separately from
1
2
CompactFlash
5
®
PhotoCapture Center operations using
the PC. (Simultaneous operation is not
available.)
SecureDigital™, MultiMediaCard™
®
3
4
Memory Stick , Memory Stick Pro™
xD-Picture Card™
„ IBM Microdrive™ is not compatible with
the machine.
PhotoCapture key lights:
„ The machine can read up to 999 files
(including the folder inside memory) on a
media card.
®
„ CompactFlash Type II is not supported.
„ This product supports xD-Picture Card™
Type M / Type H (Large Capacity).
Please be aware of the following:
„ When printing the INDEX or IMAGE, the
®
PhotoCapture Center will print all the
„ PhotoCapture light is on, the media card
valid images, even if one or more images
have been corrupted. A portion of the
corrupted image may be printed.
is properly inserted.
„ PhotoCapture light is off, the media card
is not properly inserted.
„ Your machine is designed to read media
cards that have been formatted by a digital
camera.
„ PhotoCapture light is blinking, the media
card is being read or written to.
When a digital camera formats a media
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a media card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the media card we
also recommend you use the same folder
your digital camera uses. If the data is not
saved to the same folder, the machine
may not be able to read the file or print the
image.
CAUTION
DO NOT unplug the power cord or remove
the media card from the media drive (slot)
while the machine is reading or writing to
the card (the PhotoCapture key is
blinking). You will lose your data or
damage the card.
The machine can only read one media card at
a time so do not put more than one card in the
slot.
37
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Chapter 5
Entering PhotoCapture mode
5
Print Images
5
After you insert the media card, press the
View Photo(s)
5
(PhotoCapture) key to illuminate it in
green and display the PhotoCapture options
on the LCD.
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
The LCD shows:
PHOTO
View Photo(s)
a Make sure you have put the media card
in the proper slot.
Print Index
Press
(PhotoCapture).
Print All Photos
Print Photos
b Press a or b to choose
View Photo(s).
Press OK.
Select & Press
OK
Press a or b to scroll through the
PhotoCapture key options.
c Press d or c to choose your photo.
d Press + or - repeatedly to enter the
number of copies you want.
have chosen all the photos.
f After you have chosen all the photos, do
one of the following:
Note
If your digital camera supports DPOF
„ Press OK and change the print
„ If you do not want to change any
settings, press Color Start to print.
When the option you want is highlighted,
press OK.
38
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®
PhotoCapture Center
Print Index (Thumbnails)
5
Print All Photos
5
®
You can print all the photos on your media
card.
The PhotoCapture Center assigns numbers
for images (such as No.1, No.2, No.3, and so
on).
a Make sure you have put the media card
in the proper slot.
Press
(PhotoCapture).
b Press a or b to choose
Print All Photos.
Press OK.
c Press + or - repeatedly to enter the
5
number of copies you want.
®
The PhotoCapture Center does not
recognize any other numbers or file names
that your digital camera or PC has used to
identify the pictures. You can print a
thumbnail page (Index page with 6 or 5
images per line). This will show all the
pictures on the media card.
d Do one of the following:
„ Change the print settings. (See
„ If you do not want to change any
settings, press Color Start to print.
a Make sure you have put the media card
in the proper slot.
Press
(PhotoCapture).
b Press a or b to choose Print Index.
Press OK.
c Press a or b to choose
6 Images/Line Fastor
5 Images/Line Photo.
Press OK.
5 Images/Line
Photo
6 Images/Line
Fast
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
d Press Color Start to print.
39
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Chapter 5
Print Photos
5
DPOF printing
5
Before you can print an individual image, you
have to know the image number.
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
a Make sure you have put the media card
in the proper slot.
Press
(PhotoCapture).
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
c Press a or b to choose
Print Photos.
Press OK.
®
When the memory card (CompactFlash ,
®
Memory Stick , Memory Stick Pro™,
d Press + repeatedly to enter the image
number that you want to print from the
Index page (Thumbnails).
If you want to choose a two digit
number, press c to move the cursor to
the next digit.
SecureDigital™ MultiMediaCard™ or
xD-Picture Card™) with DPOF information is
put into your machine, you can print the
chosen image easily.
a Make sure you have put the media card
(For example, enter 1, c, 6 to print
image No.16.)
into the proper slot.
Press OK.
Press
(PhotoCapture). The
machine will ask you if you want to use
DPOF setting.
all the image numbers that you want to
print.
b Press + to choose Yes.
Note
c Do one of the following:
„ Change the print settings. (See
• Press - to decrease the image number.
• You can enter all the numbers at one time
by using the OK key for a comma. (For
example, Enter 1, OK, 3, OK, 6 to print
images No.1, No.3 and No.6.).
„ If you do not want to change any
settings, press Color Start to print.
f After you have chosen all the image
numbers, press OK again.
g Press + or - repeatedly to enter the
number of copies you want. Press OK.
h Do one of the following:
„ Change the print settings. (See
„ If you do not want to change any
settings, press Color Start to print.
40
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®
PhotoCapture Center
®
PhotoCapture Center print settings
5
You can change the print settings temporarily for the next printing.
These settings are temporary, and the machine returns to its default settings 180 seconds after
printing.
Note
You can save the print settings you use most often by setting them as default. (See Setting
0001
1
PHOTO
Print Quality
Paper Type
Paper Size
Brightness
Contrast
Photo
Other Ph
4"x 6"
0
0
5
Print Start
Press
1
No of prints
(For View Photo(s))
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos)
You can see the number of copies of each photo that will be printed.
Menu Selections
Options1
Options2
Page
Print Quality
Paper Type
Normal/Photo
Plain Paper/Inkjet Paper/
Brother Photo/Other Photo
Paper Size
Letter/A4/4"x 6"/5"x 7"
(When A4 or Letter is selected)
4"x 3"
5"x 3.5"
6"x 4"
7"x 5"
8"x 6"
Max. Size
Light
Dark
Brightness
Contrast
41
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Chapter 5
Menu Selections
Options1
Options2
Page
True2Life
On/Off
White Balance/ Sharpness/
Color Density/ Exit
Cropping
On/Off
On/Off
Borderless
Set New Default Yes/No
Factory Reset
Yes/No
Paper and print size
5
Print Quality
5
a Press a or b to choose Paper Size.
Press OK.
a Press a or b to choose
Print Quality.
Press OK.
b Press a or b to choose the type of
paper you are using, Letter, 4"× 6",
5"× 7"or A4.
b Press a or b to choose Normalor
Photo.
Press OK.
Press OK.
c If you chose Letter or A4, press a or b
to choose the print size.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Example: Printed Position for Letter paper
Paper options
5
1
2
3
4"× 3"
5"× 3.5"
6"× 4"
Paper Type
5
a Press a or b to choose Paper Type.
Press OK.
b Press a or b to choose the type of
paper you are using, Plain Paper,
Inkjet Paper, Brother Photoor
Other Photo.
4
5
6
7"× 5"
8"× 6"
Max. Size
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
d If you do not want to change additional
settings, press Color Start to print.
42
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®
PhotoCapture Center
c Press a or b to choose
Adjusting Brightness,
Contrast and Color
White Balance, Sharpnessor
Color Density.
5
Press OK.
Brightness
5
d Press a or b to adjust the degree of the
setting.
a Press a or b to choose Brightness.
Press OK.
Press OK.
e Do one of the following:
„ If you want to customize other color
enhancement, press a or b to
choose other option.
b Press a to make a lighter copy or press
b to make a darker copy.
Press OK.
„ If you want to change other settings,
press a or b to choose Exit, and
then press OK.
c If you do not want to change additional
settings, press Color Start to print.
5
f If you do not want to change additional
settings, press Color Start to print.
Contrast
5
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
Note
• White Balance
a Press a or b to choose Contrast.
Press OK.
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will effect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
b Press a to increase the contrast or
press b to decrease the contrast.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
• Sharpness
®
Color Enhancement (True2Life )
5
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
You can turn on the color enhancement
®
(True2Life ) feature to print more vivid
images. Printing time will be slower.
a Press a or b to choose True2Life.
Press OK.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
b Do one of the following:
„ If you want to customize the White
Balance, Sharpness or Color
Density, press d or c to choose On,
„ If you do not want to customize,
press d or c to choose Off.
43
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Chapter 5
Cropping
5
Setting your changes as new
default
5
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
a Press a or b to choose your new
setting.
a Press a or b to choose Cropping.
Press OK.
Press OK.
b Press a or b to choose Off(or On).
Press OK.
Repeat this step for each setting you
want to change.
c If you do not want to change additional
settings, press Color Start to print.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
Cropping: On
5
/
/
/
/
/
/
/
/
/
/
/
/
c Press + to choose Yes.
d Press Stop/Exit.
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
Restoring all the settings to
factory settings
5
Cropping: Off
5
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
Borderless printing
5
b Press + to choose Yes.
c Press Stop/Exit.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press a or b to choose Borderless.
Press OK.
b Press a or b to choose Off(or On).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
44
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®
PhotoCapture Center
Scan to Card
5
Quality
Selectable File
Format
150dpi Color
300dpi Color
600dpi Color
200x100dpi B/W
200dpi B/W
JPEG/ PDF
JPEG/ PDF
JPEG/ PDF
TIFF/ PDF
TIFF/ PDF
Entering Scan mode
5
When you want to scan to card, press
(Scan).
The LCD shows:
®
a Insert a CompactFlash , Memory
®
Stick , Memory Stick Pro™,
SCAN
SecureDigital™, MultiMediaCard™ or
xD-Picture Card™ into your machine.
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
5
WARNING
Scan to Card
Do not take out the media card while
PhotoCapture is blinking to avoid
damaging the card or data stored on the
card.
Select & Press
OK
Press a or b to choose Scan to Card.
Press OK.
If you are not connected to your computer
only the Scan to Card selection will appear on
the LCD.
b Load your document.
c Press
(Scan).
®
®
(See Scanning for Windows or Macintosh
in the Software User’s Guide for details about
the other menu options.)
d Press a or b to select Scan to Card,
choose one of the options below:
„ To change the quality press OK and
How to scan to card
5
„ To start scanning press Black Start
or Color Start.
You can scan black & white and color
documents into a media card. Black & white
documents will be stored in PDF (*.PDF) or
TIFF file formats (*.TIF). Color documents
may be stored in PDF (*.PDF) or JPEG
(*.JPG) file formats. The factory setting is
150 dpiColorand the default file format is
PDF. File names default to the current date
that you set using the control panel keys. (For
details, see Quick Setup Guide.) For
e Press a or b to select the quality,
choose one of the options below:
„ To change the file type, press OK
„ To start scanning press Black Start
or Color Start.
f Press a or b to select the file type,
press OK.
example, the fifth image scanned on July 1,
2006 would be named 07010506.PDF. You
can change the color and quality.
g Press Black Start or Color Start.
45
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Chapter 5
Understanding the
Error Messages
5
Once you are familiar with the types of errors
that can occur while you are using the
®
PhotoCapture Center , you can easily
identify and troubleshoot any problems.
„ Media Error
This message will appear if you put in a
media card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the media card.
„ No File
This message will appear if you try to
access a media card in the drive (slot) that
does not contain a .JPG file.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
46
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PictBridge
6
6
Camera Menu Options
Selections
Paper Size
Letter, A4, 4"×6", Printer
Settings (Default setting)
Paper Type
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
(Default setting)
Layout
Borderless: On, Borderless:
Off, Printer Settings (Default
setting)
-
DPOF setting
Print Quality
Normal, Fine, Printer Settings
Before Using
PictBridge
6
(Default setting)
6
Color
Enhancement
On, Off, Printer Settings
(Default setting)
PictBridge requirements
6
1
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the settings below.
To avoid errors, remember the following
points:
„ The machine and the digital camera must
be connected using a suitable USB cable.
Settings
Options
4"×6"
„ The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Paper Size
Paper Type
Layout
Glossy Paper
Borderless: On
Fine
Print Quality
Color Enhancement
„ PhotoCapture Center operations are not
available when using the PictBridge
feature.
Off
„ The names and availability of each setting
depends on the specification of your
camera.
Using PictBridge
6
Please refer to the documentation supplied
with your camera for more detailed
Setting your digital camera
6
information on changing PictBridge settings.
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
47
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Chapter 6
DPOF printing
6
Printing Images
6
DPOF stands for Digital Print Order Format.
a Make sure that your camera is turned
off. Connect your camera to the
PictBridge port (1) on the machine using
the USB cable.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
1
1
PictBridge port
Note
Remove any media cards from the
machine before connecting the digital
camera.
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a PictBridge
compatible camera to the PictBridge port.
48
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PictBridge
Understanding the
Error Messages
6
Once you are familiar with the types of errors
that can occur while you are using the
PictBridge, you can easily identify and
troubleshoot any problems.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Wrong USB device
This message will appear if you connect a
non-PictBridge compatible or broken
device to the PictBridge port. To clear the
error, unplug the device from the
6
PictBridge port, then press On/Off to turn
the machine off and then on again.
For more detailed solutions see Error
49
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Chapter 6
50
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Software and Network features
7
7
The CD-ROM includes the Software User’s
Guide and Network User’s Guide
c Click the heading you would like to view
from the list at the left of the window.
(DCP-540CN only) for features available
when connected to a computer (for example,
printing and scanning). The guide has easy to
use links that, when clicked, will take you
directly to a particular section.
You can find information on these features:
„ Printing
„ Scanning
®
„ ControlCenter3 (for Windows )
®
„ ControlCenter2 (for Macintosh )
®
„ PhotoCapture Center
®
„ Network Printing (DCP-540CN only)
„ Network Scanning (DCP-540CN only)
(For Macintosh )
®
a Make sure your Macintosh is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive. The following window
will appear.
How to read the HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
b Double-click the Documentation icon.
®
(For Windows )
c Double-click your language folder, and
then double-click the top page file.
Note
If you have not installed the software, see
d Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
a From the Start menu, point to Brother,
from the programs group, then click
User’s Guide.
b Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
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Safety and Legal
A
A
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a standard AC power outlet. Choose a location where the temperature remains
between 50° F and 95° F (10° and 35° C).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical outlets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical outlets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
phones.
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Safety and Legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the power cord from the AC power outlet. Doing this
will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this may cause an electrical shock.
Always make sure the plug is fully inserted.
DO NOT pull in the middle of the AC power cord. Doing this may cause an electrical shock.
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DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
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Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn
off the power switch and unplug the machine from the AC power outlet. Call Brother Customer
If metal objects, water or other liquids get inside the machine, immediately turn off the power
switch and unplug the machine from the AC power outlet. Call Brother Customer Service. (See
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WARNING
• This product must be installed near an AC power outlet that is easily accessible. In case of
an emergency, you must unplug the power cord from the AC power outlet to shut off the
power completely.
• Always make sure the plug is fully inserted.
• To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line
cord.
CAUTION
Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line or unplug the cords during a lightning storm.
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless proper
ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
9 Use only the power cord supplied with this machine.
10 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
11 If an extension cord is used with this product, make sure that the total ampere ratings of the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the AC power outlet does not exceed
15 amperes (USA only).
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Safety and Legal
12 Do not place anything in front of the machine that will block printing. Do not place anything in
the path of printing.
13 Wait until pages have exited the machine before picking them up.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. Do not attempt to service this product yourself because
opening or removing covers may expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the
location of your nearest Brother Authorized Service Center, please call the following:
In USA: 1-800-284-4357
In Canada: 1-877-BROTHER
15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized
Service Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
16 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
17 To reduce the risk of fire, electric shock and injury to people, note the following:
„ Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
„ Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
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Federal Communications Commission (FCC) Declaration of
Conformity (USA only)
A
Responsible Brother International
Party:
Corporation
100 Somerset Corporate
Boulevard
Bridgewater, NJ 08807-0911
USA
TEL: (908) 704-1700
declares, that the products
Product Name: DCP-330C and DCP-540CN
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
„ Reorient or relocate the receiving antenna.
„ Increase the separation between the equipment and receiver.
„ Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
„ Call the dealer or an experienced radio/TV technician for help.
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.
This machine has been certified to comply with FCC standards, which are applied to the USA
only.
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Safety and Legal
IMPORTANT
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the
user's authority to operate the equipment.
Industry Canada Compliance Statement (Canada only)
A
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
LAN connection (DCP-540CN only)
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
Legal limitations for copying
A
It is offence to make color reproductions of certain instruments with the fraudulent intension. This
memorandum is intended to be a guide rather than a complete listing of every possible prohibition.
In case of doubt, we suggest that you check with counsel as to any particular questionable
documents.
The following documents issued by the United States/Canadian Government or any of its
Agencies may not be copied:
„ Money
„ Bonds or other certificates of indebtedness
„ Certificates of Deposit
„ Internal Revenue Stamps (canceled or uncanceled)
„ Selective Service or draft papers
„ Passports
„ United States/Canadian Postage Stamps (canceled or uncanceled)
„ Food Stamps
„ Immigration Papers
„ Checks or drafts drawn by Governmental agencies
„ Identifying badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use.’
Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
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Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademarks of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User’s Guide (DCP-540CN only) are registered trademarks of their
respective companies.
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Troubleshooting and Routine
Maintenance
B
B
Troubleshooting
B
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be made
from within that country.
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable on both the machine and your computer. (See the Quick
Setup Guide.)
Check that the machine is plugged in and that the On/Off key is on.
One or more ink cartridges are empty. (See Replacing the ink
Check to see if the LCD is showing an error message. (See Error
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother DCP-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
Poor print quality
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
®
Printing for Windows or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
The recommended environment for your machine is between 68° F to 91° F
(20° C to 33° C).
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Printing (Continued)
Difficulty
Suggestions
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 76.)
or graphics.
Try using the recommended types of paper. (See Acceptable paper and other
If you want to print on Photo 4"×6" or Photo L 3.5"×5" paper, make sure you use
The machine prints blank pages.
Characters and lines are stacked.
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page.
Printing appears dirty or ink seems Make sure you are using the proper types of paper. (See Acceptable paper and
to run.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
Make sure you are using the paper support flap. (See Loading paper and other
There are some dense lines.
The printouts are wrinkled.
Check Reverse Order in the Basic tab of the printer driver.
In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
Printing.
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click the Settings tab, and make sure you uncheck the
Color Enhancement (True2Life®).
Turn the borderless feature off. Borderless printing is slower than normal printing.
®
(See Printing for Windows or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)
True2Life® is not working properly. If the image data is not full color in your application (such as 256 color), True2Life®
will not work. Use at least 24 bit color data with the True2Life® feature.
Machine feeds multiple pages.
Make sure the paper is loaded properly in the paper tray. (See Loading paper and
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
Printed pages double feed and
cause a paper jam.
Make sure you pull out the paper support until it clicks and unfold the paper
support flap.
Machine does not print from Paint
Brush.
Try setting the Display setting to ‘256 colors.’
Machine does not print from Adobe
Illustrator.
®
Try to reduce the print resolution. (See Printing for Windows or Printing and
Faxing for Macintosh® in the Software User's Guide on the CD-ROM.)
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Troubleshooting and Routine Maintenance
Copying Difficulties
Difficulty
Suggestions
Vertical streaks appear in copies.
If you see vertical streaks on copies, clean the scanner. (See Cleaning the
Poor copy results when using the
ADF. (DCP-540CN only)
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear while
scanning.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort® SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Poor scanning results when using
the ADF.
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
®
PhotoCapture Center Difficulties
Difficulty
Suggestions
Removable Disk does not work
properly.
1
Have you installed the Windows® 2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows® 2000 update, and see the Quick Setup Guide. After
the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
3
Take out the media card and put it back in again.
If you have tried ‘Eject’ from within Windows®, take out the media card before
you continue.
4
5
If an error message appears when you try to eject the media card, it means
the card is being accessed. Wait a while and then try again.
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure you have put the media card into the media slot.
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Network Difficulties
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on and is online and in Ready mode.
current Network settings printed in this list. Reconnect the LAN cable to the hub to
verify that the cabling and network connections are good. If possible, try
connecting the machine to a different port on your hub using a different cable. If
the connections are good, the machine shows LAN Activefor 2 seconds.
(If you are having Network problems, see the Network User’s Guide on the CD-
ROM for more information.)
(For Windows® users only) Firewall setting on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for
your software or contact the software manufacturer.
The network scanning feature does
not work.
<Windows® XP SP2 users>
1
Click the Start button, Settings, Control Panel and then Windows Firewall.
Make sure that Windows Firewall on the Basic tab is set to On.
2
3
Click the Exceptions tab and Add port button.
Enter any name, port number (54295 for network scanning), choose UDP and
click OK.
4
Make sure if the new setting is added and is checked, and then click OK.
For Windows® XP SP1 user’s, please visit the Brother Solutions Center.
<Windows® users>
Your computer cannot find your
machine.
Firewall setting on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
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Troubleshooting and Routine Maintenance
Error messages
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Error Message
Cause
Action
Cover is Open
The scanner cover is not closed Lift the scanner cover and then close it
completely.
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining
Print data is left in the machine's Re-start printing from your computer.
memory.
Print data is left in the machine's Press Stop/Exit. The machine will cancel
memory. The USB cable was
unplugged while the computer
was sending the data to the
machine.
the job and clear it from the memory. Try to
print again.
Document Jam
scanned from the ADF was too
long.
High Temperature
Ink Empty
The print head is too warm.
Allow the machine to cool down.
is empty. The machine will stop
all print operations.
Low Temperature
Media Error
The print head is too cold.
Allow the machine to warm up.
The media card is either
Put the card firmly into the slot again to
corrupted, improperly formatted, make sure it is in the correct position. If the
or there is a problem with the
media card.
error remains, check the media drive by
putting in another media card that you
know is working.
Near Empty
are running out of ink.
No Cartridge
An ink cartridge is not installed
properly.
Take out the ink cartridge and put it in
again seating it properly. (See Replacing
No File
The media card in the media
drive does not contain a .JPG
file.
Put the correct media card into the slot
again.
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Error Message
Cause
Action
No Paper Fed
The machine is out of paper or
paper is not properly loaded in
the paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and
then press Black Start or Color Start.
„ Remove the paper and load it again
and then press Black Start or
Color Start.
The paper is jammed in the
machine.
Out of Memory
The machine's memory is full.
Printing operation in progress
Reduce print resolution. (For details, see
®
Printing for Windows or Printing and
®
Faxing for Macintosh in the Software
User's Guide on the CD-ROM.)
Paper Jam
Paper is jammed in the machine. Remove the Jam Clear Cover (at the back
of the machine) and pull out the jammed
paper. See Printer jam or paper
Unable to Change XX The machine has a mechanical
Disconnect the machine from the power for
several minutes, then reconnect it.
problem.
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Wrong USB device
A non-PictBridge compatible or
broken device has been
Unplug the device from the PictBridge port,
then press On/Off to turn the machine off
connected to the PictBridge port. and then on again.
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Troubleshooting and Routine Maintenance
Document is jammed inside the ADF
unit
Document jam
(DCP-540CN only)
B
B
a Take out any paper from the ADF that is
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
not jammed.
b Lift the document cover.
c Pull the jammed document out to the
Document is jammed in the top of the
ADF unit
left.
B
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document up and to the
left.
d Close the document cover.
e Press Stop/Exit.
d Close the ADF cover.
e Press Stop/Exit.
Note
To avoid document jams close the ADF
cover properly by pressing it down in the
center.
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d Remove the Jam Clear Cover (1) from
the back of the machine. Pull the
Printer jam or paper jam
B
jammed paper out of the machine.
Take out the jammed paper depending on
where it is jammed in the machine.
a Pull the paper tray (1) out of the
machine.
1
1
b Pull out the jammed paper (1).
1
c Reset the machine by lifting the scanner
cover from the front of the machine and
then closing it.
e Put the Jam Clear Cover back on.
„ If you cannot remove the jammed
paper from the front side, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
Make sure the cover is set properly.
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Troubleshooting and Routine Maintenance
f Lift the scanner cover (1) from the front
side of the machine until it locks
h Push the paper tray firmly back into the
machine.
securely into the open position.
Make sure that there is no jammed
paper left in the corners of the machine.
Note
Make sure you pull out the paper support
until it clicks.
1
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
g Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
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Routine maintenance
B
Replacing the ink cartridges
B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
c Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
d Remove the protective yellow cap (1).
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
1
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty Black.
b Pull the lock release lever down and
take out the ink cartridge for the color
shown on the LCD.
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
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Troubleshooting and Routine Maintenance
e Each color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
brother
XXXX
M
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
f Lift the lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
g If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
Did You Change Black) For each
new cartridge you installed, press
+ (Yes) to automatically reset the ink dot
counter for that color. If the ink cartridge
you installed is not a brand new one, be
sure to press - (No).
If you wait until the LCD shows
Near Emptyand Ink Empty, the
machine will automatically reset the ink
dot counter.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Note
If the LCD shows No Cartridgeafter
you install the ink cartridges, check that
the ink cartridges are installed properly.
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Clean the outside of the machine as
follows:
B
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
a Pull the paper tray (1) completely out of
the machine.
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
1
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
b Wipe the outside of the machine with a
soft cloth to remove dust.
Cleaning the outside of the
machine
B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d Wipe the inside and outside of the paper
tray with a soft cloth to remove dust.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
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Troubleshooting and Routine Maintenance
Cleaning the scanner
B
Cleaning the machine printer
platen
B
a Lift the document cover (1). Clean the
scanner glass (2) and white plastic (3)
with isopropyl alcohol on a soft lint-free
cloth.
WARNING
Unplug the machine from the AC power
outlet before cleaning the printer platen (1).
1
If ink is scattered on or around the printer
platen, wipe it off with a soft, dry, lint-free
cloth.
3
2
b In the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
1
2
1
a Clean the machine printer platen (1).
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Cleaning the paper pick-up
roller
Cleaning the print head
B
B
To ensure the good print quality, the machine
will regularly clean the print head. You can
start the cleaning process manually if
needed.
a Pull the paper tray completely out of the
machine.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colors at a time
b Unplug the machine from the AC power
outlet and remove the Jam Clear
Cover (1).
(Yellow/Cyan/Magenta), or all four colors at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
1
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
a Press Ink.
c Clean the Paper Pick-up Roller (1) with
b Press a or b to choose Cleaning.
Press OK.
isopropyl alcohol on a cotton swab.
c Press a or b to choose Black, Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
1
Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service. (See Brother
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
e Re-connect the power cord.
f Put the paper tray firmly back in the
machine.
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Troubleshooting and Routine Maintenance
j Press Stop/Exit.
Checking the print quality
B
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colors.
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service. (See
a Press Ink.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose
Print Quality.
Press OK.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
d Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
e Check the quality of the four color blocks
Note
on the sheet.
f Do one of the following:
„ If all lines are clear and visible, press
„ If you can see missing short lines as
shown below, press - to choose No.
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
OK
Poor
g The LCD asks you if the print quality is
OK for black and three colors.
Press + (Yes) or - (No).
h The LCD asks you if you want to start
cleaning.
Press + (Yes).
The machine starts cleaning the print
head.
i After cleaning is finished, press
Color Start.
The machine starts printing the Print
Quality Check Sheet again and then
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Checking the print alignment
B
Checking the ink volume
B
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
You can check the ink that is left in the
cartridge.
a Press Ink.
b Press a or b to select Ink Volume.
Press OK.
a Press Ink.
b Press a or b to choose Test Print.
Press OK.
The LCD shows the ink volume.
c Press Stop/Exit.
c Press a or b to choose Alignment.
Press OK.
Note
You can check the ink volume from your
d Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
®
computer. (See Printing for Windows or
®
Printing and Faxing for Macintosh in the
Software User's Guide on the CD-ROM.)
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
„ If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press + (Yes) to finish
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press - (No) to choose it.
f For 600 dpi, press d or c to select the
number of the test print that most closely
matches the number 0 sample (1-8).
Press OK.
g For 1200 dpi, press d or c to select the
number of the test print that most closely
matches the number 0 sample (1-8).
Press OK.
h Press Stop/Exit.
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Troubleshooting and Routine Maintenance
Machine Information
B
Packing and shipping
the machine
B
Checking the serial number
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
You can see the machine’s serial number on
the LCD.
a Press Menu.
CAUTION
b Press a or b to select
Machine Info..
Press OK.
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
c Press a or b to select Serial No..
Press OK.
d Press Stop/Exit.
a Open the ink cartridge cover.
b Pull the lock release levers down and
take out all the ink cartridges. (See
c Install the yellow protective parts, lift
each lock release lever and push it until
it clicks, and then close the ink cartridge
cover.
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g Wrap the machine in the bag and put it
in the original carton with the original
packing material.
CAUTION
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
h Pack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
d Unplug the machine from the AC power
outlet.
Note
e Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
f Lift the scanner cover to release the lock
(1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
i Close the carton and tape it shut.
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Menu and Features
C
C
On-screen
programming
Menu keys
C
C
Access the main menu.
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
a
b
d
Scroll through the current
menu level.
Go back to the previous menu
level.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
c
Go to the next menu level.
„ Go to the next menu level.
„ Accept an option.
Menu table
C
You can program your machine without the
User’s Guide by using the Menu table that
menu selections and options.
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Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu (
)
C
Level 1
Level 2
Level 3
Options
Descriptions
Page
General Setup Paper Type
—
PlainPaper*
paper tray.
Inkjet Paper
Brother Photo
Other Photo
Transparency
Letter*
Paper Size
—
the paper tray.
Legal
A4
A5
4"x6"
Light
LCD Settings
LCD Contrast
Backlight
Adjusts the contrast of the
LCD.
Med*
Dark
Light*
You can adjust the
brightness of the LCD
backlight.
Med
Dark
Dim Timer
Off
You can set how long the
LCD backlight stays on
after the last key press.
10 Secs
20 Secs
30 Secs*
Off*
Off Timer
You can set how long the
LCD stays on for after the
last key press.
1 Min
2 Mins
3 Mins
5 Mins
10 Mins
30 Mins
The factory settings are shown in Bold with an asterisk.
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Menu and Features
Level 1
Level 2
Level 3
Options
Descriptions
Page
LAN
TCP/IP
BOOT Method
Auto*
Chooses the BOOT method See
that best suits your needs.
Network
(DCP-540CN
only)
Static
User's
Guide
on the
CD-
RARP
BOOTP
DHCP
ROM
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
Enter the IP address.
Enter the Subnet mask.
Enter the Gateway address.
Enter the Node name.
[000-255].
[000-255]
BRN_XXXXXX
Auto*
Node Name
WINS Config
Chooses the WINS
configuration mode.
Static
WINS Server
DNS Server
(Primary)
Specifies the IP address of
000.000.000.000 the primary or secondary
server.
(Secondary)
000.000.000.000
(Primary)
Specifies the IP address of
000.000.000.000 the primary or secondary
server.
(Secondary)
000.000.000.000
APIPA
On*
Automatically allocates the
IP address from the link-
local address range.
Off
Setup Misc.
Ethernet
Auto*
Chooses the Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
Yes
Factory Reset
—
Restores all network
settings to the factory
default.
No
The factory settings are shown in Bold with an asterisk.
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Level 1
Print Reports Help List
User Settings
Level 2
Level 3
Options
Descriptions
Page
—
—
—
—
—
—
Prints these lists and
reports.
Network
Config
(DCP-540CN
only)
Machine Info. Serial No.
—
—
—
—
—
Lets you check the serial
number of your machine.
Initial Setup Date/Time
Puts the date and time in
your machine.
See
Quick
Setup
Guide
Local
English*
Allows you to change the
LCD language for your
country.
Language
French
The factory settings are shown in Bold with an asterisk.
PhotoCapture (
)
C
Level 1
Level 2
Level 3
Options
Descriptions
Page
View Photo(s)
—
—
See the print
settings table
below.
You can preview your
photos on the LCD.
Print Index
—
—
6 Images/Line You can print a thumbnail
page.
Fast
5 Images/Line
Photo
Print All Photos
Print Photos
—
—
—
—
See the print
settings table
below.
You can print all photos in
your media card.
See the print
settings table
below.
image.
Print Settings
Option 1
Option 2
Option 3
Option 4
Descriptions
Page
Print
Normal
—
—
Choose the print quality.
Quality
Photo*
Paper Type
Plain Paper
Inkjet Paper
—
—
Choose the paper type.
Brother Photo
Other Photo*
The factory settings are shown in Bold with an asterisk.
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Menu and Features
Option 1
Option 2
Option 3
Option 4
Descriptions
Page
Paper Size
Letter
(When A4 or
Letter is selected)
—
size.
A4
4"x 3"
5"x 3.5"
6"x 4"
7"x 5"
4"x 6"*
5"x 7"
8"x 6"
Max. Size*
—
Brightness
Contrast
—
—
Adjusts the brightness.
Adjusts the contrast.
Light
Dark
0
—
0
True2Life
On
White Balance
Sharpness
Color Density
—
areas.
Off*
0
Enhances the detail of the
image.
0
Adjusts the total amount of
color in the image.
0
Cropping
On*
—
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
Off
cropping.
Borderless
On*
—
—
—
—
—
—
to fit the edges of the paper.
Off
Yes
Set New
Default
You can save your print
settings.
No
Factory
Reset
Yes
You can restore all the
settings to factory settings.
No
The factory settings are shown in Bold with an asterisk.
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Copy (Default display)
C
Level 1
Level 2
Level 3
Options
Fast
Descriptions
Page
Quality
—
—
for your type of document.
Normal*
Best
Enlarge/Reduce
—
—
50%
You can choose the
enlargement or reduction
ratio for your type of
document.
69% A4iA5
78%
83%
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 4"x6"iLTR
198% 4"x6"iA4
200%
Custom(25-400%)
Plain Paper*
Paper Type
—
—
—
—
matches the paper in the
tray.
Inkjet Paper
Brother Photo
Other Photo
Transparency
Letter*
Paper Size
matches the paper in the
tray.
Legal
A4
A5
4"x6"
Brightness
Contrast
—
—
—
—
Adjusts the brightness of
copies.
Light
0
Dark
Adjusts the contrast of
copies.
0
The factory settings are shown in Bold with an asterisk.
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Menu and Features
Level 1
Level 2
Level 3
Options
Descriptions
Page
Color Adjust
Red
—
in copies.
0
Green
Blue
—
—
Adjusts the amount of
Green in copies.
0
Adjusts the amount of Blue
in copies.
0
Stack/Sort
(DCP-540CN
only)
—
—
—
—
Stack*
sort multiple copies.
Sort
Page Layout
Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
You can make N in 1 or
Poster copies.
Poster(3 x 3)
Set New
Default
—
—
—
—
Yes
No
You can save your copy
settings.
Factory Reset
Yes
No
You can restore all the
settings to factory settings.
The factory settings are shown in Bold with an asterisk.
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Scan (
)
C
Level 1
Option 1
Option 2
Option 3
Descriptions
Page
Scan to E-mail
—
—
—
You can scan a black & white See
or a color document into your Software
E-mail application.
User's
Guideon
the CD-
ROM
Scan to Image
Scan to OCR
Scan to File
—
—
—
—
—
—
—
—
—
You can scan a color picture
into your graphics
application.
You can have your text
document converted to an
editable text file.
You can scan a black & white
or a color document into your
computer.
Scan to Card 150 dpi Color* PDF*/JPEG
(File Name)
You can choose the scan
resolution and file format for
your document.
300 dpi Color
600 dpi Color
PDF*/JPEG
PDF*/JPEG
XXXXXXXX
200x100 dpi B/W TIFF*/PDF
200 dpi B/W TIFF*/PDF
The factory settings are shown in Bold with an asterisk.
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Specifications
D
D
General
D
Memory Capacity
32 MB
ADF (automatic document Up to 10 pages
feeder)
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
2
Paper: [20 lb (80 g/m )] A4 or Letter size
2
Paper Tray
100 Sheets [20 lb (80 g/m )]
Printer Type
Print Method
Ink Jet
Black:
Color:
Piezo with 94 × 1 nozzles
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) 2.0 in. (50.8 mm) Color LCD
Power Source
AC 100 to 120V 50/60Hz
(DCP-330C)
Power Consumption
Off Mode:
Standby:
Average 3 W
Average 5 W
Average 17 W
Operating:
(DCP-540CN)
Off Mode:
Standby:
Average 4 W
Average 6 W
Average 29 W
Operating:
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Dimensions
(DCP-330C)
(DCP-540CN)
7.1 in.
(180 mm)
5.9 in.
(150 mm)
15.7 in.
(398 mm)
15.7 in.
(398 mm)
14.6 in.
(370 mm)
14.2in.
(360 mm)
13.8 in.
(351 mm)
13.8 in.
(351 mm)
17.4 in.
(443 mm)
17.4 in.
(443 mm)
Weight
15.9 lb (7.2 kg) (DCP-330C)
17.6 lb (8.0 kg) (DCP-540CN)
Noise
Operating:
Operating:
50 dB or less
50° F to 95° F (10 to 35° C)
Temperature
Best Print Quality: 68° F to 91° F (20 to 33° C)
Operating: 20 to 80% (without condensation)
Humidity
Best Print Quality: 20 to 80% (without condensation)
1
This depends on printing conditions.
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Specifications
Print media
D
Paper Input
Paper Tray
„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper ,
transparencies
and envelopes
„ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo 2L 5"×7", Index card and Post card .
For more details, see Paper weight, thickness and
„ Maximum paper tray capacity: Approx. 100 sheets of
2
20 lb (80 g/m ) plain paper
Photo Bypass Tray (USA)
Photo Paper Tray (Canada)
„ Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper
„ Paper size:
Photo 4×6 in. and Photo L 3.5×5 in.
„ Maximum paper tray capacity:
Approx. 20 sheets
2
Paper Output
Up to 50 sheets of 20 lb (80 g/m) plain paper (face up print
delivery to the output paper tray)
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
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Copy
D
Color/Monochrome
Document Size
Yes/Yes
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Copy Width: Max. 8.26 in. (210 mm)
Copy Speed
Black: Up to 18 pages/minute (Letter paper)
Color: Up to 16 pages/minute (Letter paper)
Multiple Copies
Enlarge/Reduce
Resolution
Stacks/Sorts up to 99 pages
25% to 400% (in increments of 1%)
(Black & White)
„ Scans up to 600×1200 dpi
„ Prints up to 1200×1200 dpi
(Color)
„ Scans up to 600×1200 dpi
„ Prints up to 600×1200 dpi
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
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Specifications
®
PhotoCapture Center
D
®
Available Media
CompactFlash
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
®
Memory Stick
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™
xD-Picture Card™
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print: JPEG
Scan to Card: JPEG, PDF (Color)
TIFF, PDF (Black)
Color Enhancement
Number of Files
True2Life
Up to 999 files in the media card
(including the folder inside media)
File must be in the 3rd folder level of the Media Card.
Folder
Borderless
Letter, A4, Photo 4"×6", Photo 5"×7"
1
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 1GB
xD-Picture Card™ Type H from 256MB to 1GB
2
3
Progressive JPEG format is not supported.
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PictBridge
D
Compatibility
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
PictBridge (USB) Port (cable not included).
Interface
Scanner
D
Color/Monochrome
TWAIN Compliant
Yes/Yes
®
Yes (Windows 98/98SE/Me/2000
®
Professional/XP/Windows XP Professional x64 Edition)
®
Mac OS X 10.2.4 or greater
®
WIA Compliant
Color Depth
Yes (Windows XP )
36 bit color Processing (Input)
24 bit color Processing (Output)
(Actual Input: 30 bit color/Actual Output: 24 bit color)
Resolution
Up to 19200 × 19200 dpi (interpolated)
Up to 600 × 2400 dpi (optical)
Color: up to 5.66 sec.
Scanning Speed
Black: up to 3.59 sec.
(Letter size at 100 × 100 dpi)
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
8.26 in. (210 mm)
Scanning Width
Gray Scale
256 levels
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility)
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Specifications
Printer
D
®
®
Printer Driver
Windows 98/98SE/Me/2000 Professional/XP/Windows
XP Professional x64 Edition driver supporting Brother Native
Compression mode and bi-directional capability
Brother Ink Driver
®
For Mac OS X 10.2.4 or greater
Resolution
Up to 1200 × 6000 dpi
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed
Black: Up to 25 pages/minute
Color: Up to 20 pages/minute
Printing Width
8.03 in. [8.5 in. (borderless) ]
Disk-Based Fonts
Borderless
35 TrueType
Letter, A4, A6, Photo 4" × 6", Index Card, Photo L 3.5" × 5",
Photo 2L 5" × 7", Post Card
1
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2
Based on Brother standard pattern.
Letter size in draft mode.
3
4
When you set the Borderless feature to On.
Interfaces
D
USB
A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m).
Ethernet UTP cable category 5 or greater.
LAN cable (DCP-540CN only)
1
Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2
3
Third party USB ports are not supported for Macintosh®.
See the Network User’s Guide on the CD-ROM for detailed network specification.
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Computer requirements
D
Minimum System Requirements and Supported PC Software Functions
Computer Platform &
Operating System
Version
Supported Interface Minimum
Minimum Recommended Available Hard
PC
Processor
Speed
RAM
RAM
Disk Space
Software
Functions
for
for
Drivers Applications
®
®
98, 98SE
Me
Printing,
Scanning,
Removable
USB
32MB
64MB
128MB 120MB 130MB
256MB
Windows
Operating
Intel
®
Ethernet
Pentium II or
equivalent
(DCP
-
540CN
Systems
2000
Professional
Disk
only)
XP Home
128MB 256MB 170MB 220MB
256MB 512MB 170MB 220MB
XP
Professional
XP
AMD Opteron
™
Professional
x64 Edition
AMD Athlon
®
™64
Intel Xeon
™
®
with Intel EM64T
®
®
Intel Pentium
4
®
with Intel EM64T
®
OS X 10.2.4 Printing,
PowerPC
G3/G4/G5,
Intel Core
Solo/Duo
128MB 256MB 80MB
200MB
Apple
USB
or greater
Scanning,
®
Macintosh
Operating
Systems
Ethernet
(DCP-540CN
only)
Removable
Disk
350 MHz
1
Microsoft® Internet Explorer 5 or
greater.
For the latest driver updates, access the Brother Solutions Center at
2
3
Third party USB ports are not
supported.
Removable disk is a function of
PhotoCapture Center®.
96
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Specifications
Consumable items
D
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
The first time you install the ink cartridges the machine will use extra
ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
Replacement Ink Cartridges
Standard Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures are based upon the following assumptions:
„ Continuous printing at a resolution of 600 × 600 dpi in normal
mode after installing new ink cartridge;
„ The printing frequency;
„ The number of pages printed;
„ Periodic, automatic, print head assembly cleaning (Your
machine will clean the print head assembly periodically. This
process will use a small amount of ink); and,
„ Ink remaining in cartridge identified as ‘empty’ (It is necessary to
leave a small amount of ink in the ink cartridge to prevent air
from drying out and damaging the print head assembly).
Replacement
Consumables
<Black> LC51BK, <Yellow> LC51Y, <Cyan> LC51C,
<Magenta> LC51M
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Network (LAN) (DCP-540CN only)
D
LAN
You can connect your machine to a network for Network Printing
®
and Network Scanning (Windows only). Also included is Brother
BRAdmin Professional Network Management software for
®
®
Windows and BRAdmin Light for Mac OS X 10.2.4 or greater.
®
Support for
Protocols
Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition
®
Mac OS X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELNET, SNMP
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Glossary
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
Scanning
The process of sending an electronic
The document can be placed in the ADF
and scanned one page at a time
automatically.
image of a paper document into your
computer.
Brightness
Scan to Card
Changing the Brightness makes the whole
image lighter or darker.
You can scan a black and white or color
document into a Media Card. Black and
white images can be in TIFF or PDF file
format and color images can be in PDF or
JPEG file format.
Contrast
Setting to compensate for dark or light
documents, by making copies of dark
documents lighter and light documents
darker.
Temporary settings
You can choose certain options for each
copy without changing the default
settings.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
®
True2Life
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during On-
Screen Programming.
User Settings
A printed report that shows the current
settings of the machine.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
®
The bundled ScanSoft
®
PaperPort SE with OCR or
®
®
Presto! PageManager software
application converts an image of text to
text you can edit.
®
PhotoCapture Center
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
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Index
F
A
D
Apple Macintosh
See Software User's Guide on
the CD-ROM. ............................................
E
B
C
G
ControlCenter
H
HELP
See Software User's Guide on
the CD-ROM. ............................................
I
Ink cartridges
J
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L
from PC
See Software User's Guide on
the CD-ROM. ........................................
M
®
Macintosh
See Software User's Guide on
the CD-ROM. ............................................
N
Network
Printing
See Network User's Guide on
the CD-ROM. .........................................
Scanning
See Software User's Guide on
the CD-ROM. .........................................
Presto! PageManager
®
®
See Help in Presto! PageManager to
access the User’s Guide. .........................
O
P
PaperPort SE with OCR
See Software User's Guide and
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R
W
Reports
Windows
See Software User's Guide on
the CD-ROM. ............................................
S
Scanning
See Software User's Guide on
the CD-ROM. ............................................
Serial Number
T
if you are having difficulty
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EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical specifications.
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Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because the power requirements of your machine may not be compatible with the
power available in foreign countries. Using USA or Canada models overseas is at your own
risk and may void your warranty.
LP3289001
US/CAN
Printed in China
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