Table of Contents
Memory storage.....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume..............................................................................................2
Sleep Mode ...........................................................................................................3
LCD screen............................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Setting the Wallpaper ......................................................................................4
Mode Timer............................................................................................................5
Turning TX Lock on/off ....................................................................................7
Sending faxes using multiple settings .............................................................8
Contrast...........................................................................................................8
Additional sending operations..............................................................................10
Sending a fax manually .................................................................................10
Dual Access (Black & White only) .................................................................10
Broadcasting (Black & White only) ................................................................10
Real Time Transmission................................................................................12
Overseas Mode .............................................................................................12
Polling overview...................................................................................................14
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Memory Receive (Black & White only) ................................................................15
Fax Forwarding..............................................................................................15
Fax Storage...................................................................................................16
Printing a fax from the memory .....................................................................17
Remote Retrieval.................................................................................................20
Remote Fax commands ................................................................................21
Additional receiving operations............................................................................23
Polling overview...................................................................................................24
Polling receive ...............................................................................................24
Voice operations..................................................................................................25
Tone or Pulse (Canada only).........................................................................25
Fax/Tel mode.................................................................................................25
Special line considerations............................................................................26
Additional dialing operations................................................................................28
Caller ID history.............................................................................................28
Additional ways to store numbers........................................................................30
Setting up groups for broadcasting................................................................31
Transmission Verification Report...................................................................33
Fax Journal (activity report)...........................................................................33
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Copy settings.......................................................................................................35
Stop copying..................................................................................................35
Changing copy quality ...................................................................................35
Sorting copies using the ADF ........................................................................38
Adjusting Density...........................................................................................38
Ink Save Mode...............................................................................................38
Book Copy.....................................................................................................39
Watermark Copy............................................................................................40
USB Flash memory drive
42
PhotoCapture Center® operations.......................................................................42
Movie printing ................................................................................................43
Print Images.........................................................................................................43
Print Index (Thumbnails) ...............................................................................43
Printing Photos ..............................................................................................44
Print All Photos..............................................................................................45
Enhance Photos ............................................................................................45
Search by Date..............................................................................................48
Slide Show.....................................................................................................48
Trimming........................................................................................................49
DPOF printing................................................................................................49
PhotoCapture Center® print settings ...................................................................50
Print Quality...................................................................................................50
Paper options ................................................................................................50
Cropping........................................................................................................52
Borderless printing.........................................................................................52
Print Date.......................................................................................................52
Auto Crop ......................................................................................................53
How to set a new default ...............................................................................54
How to reset to the factory settings ...............................................................54
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PictBridge requirements ................................................................................55
Setting your digital camera............................................................................55
Printing Images..............................................................................................56
DPOF printing................................................................................................56
Printing Images..............................................................................................57
Cleaning and checking the machine....................................................................58
Cleaning the scanner.....................................................................................59
Cleaning the paper pick-up rollers.................................................................60
Cleaning the print head .................................................................................60
Checking the print quality ..............................................................................61
Checking the print alignment.........................................................................62
Packing and shipping the machine......................................................................63
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General setup
1
1
1
Memory storage
1
Volume Settings
1
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the FAX, COPY and
Ring Volume
1
You can choose a range of ring volume
levels, from High to Off.
PHOTO CAPTURE mode key menus if you
have chosen Set New Default. You may
have to reset the date and time.
While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the volume through the
menu, by following the instructions below:
Setting the Ring Volume from the
menu
1
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
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Chapter 1
Beeper Volume
1
Speaker Volume
1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu.
You can choose a range of beeper volume
levels, from High to Off.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Speaker.
c Press a or b to choose Volume.
Press OK.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
d Press a or b to choose Beeper.
e Press d or c to choose Low, Med, High
f Press Stop/Exit.
You can also adjust the speaker volume by
or Off.
Press OK.
pressing Hook.
f Press Stop/Exit.
a Press Hook.
b Press a or b to choose Speaker.
Press OK.
c Press d or c to choose Low, Med, High
or Off.
d Press Hook.
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General setup
Automatic Daylight
Saving Time
Sleep Mode
1
1
1
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c Press a or b to choose Sleep Mode.
a Press Menu.
d Press d or c to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins.
b Press a or b to choose
General Setup.
Press OK.
Press OK.
e Press Stop/Exit.
c Press a or b to choose
Auto Daylight.
d Press d or c to choose On (or Off).
Press OK.
e Press Stop/Exit.
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Chapter 1
Setting the Wallpaper
1
LCD screen
1
You can change the wallpaper.
Setting the backlight
brightness
a Press Menu.
1
b Press a or b to choose
General Setup.
Press OK.
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
c Press a or b to choose LCD Settings.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
d Press a or b to choose Wallpaper.
Press OK.
e Press a or b to choose your wallpaper
from the four available designs.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Backlight.
f Press Stop/Exit.
e Press d or c to choose Light, Med or
Dark.
Press OK.
f Press Stop/Exit.
Setting the Dim Timer for the
1
backlight
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
e Press d or c to choose 10Secs,
20Secs, 30Secs or Off.
Press OK.
f Press Stop/Exit.
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General setup
Mode Timer
1
1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
d Press d or c to choose 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off.
Press OK.
e Press Stop/Exit.
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Security features
2
2
Setting and changing the
TX Lock password
TX Lock
2
2
TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.
Note
If you have already set the password, you
will not need to set it again.
While TX Lock is On, the following operations
are available:
Setting the password
2
a Press Menu.
Receiving faxes
Fax Forwarding
b Press a or b to choose Fax.
Press OK.
(If Fax Forwarding was already On)
Paging
c Press a or b to choose
Miscellaneous.
Press OK.
(If Paging was already On)
Remote retrieval
(If Fax Storage was already On)
d Press a or b to choose TX Lock.
Press OK.
PC-Fax Receive
(If PC-Fax Receive was already On)
e Enter a 4-digit number for the password.
Press OK.
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
f When the LCD shows Verify:,
re-enter the password.
Press OK.
PC printing
g Press Stop/Exit.
Scanning
PhotoCapture
Operation from the Control panel
Note
If you forget the TX Lock password,
please call Brother Customer Service.
(See Brother numbers on page i in the
Basic User’s Guide.)
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Security features
Changing the password
2
Turning TX Lock on/off
2
a Press Menu.
Turning TX Lock on
2
b Press a or b to choose Fax.
Press OK.
a Press Menu.
2
c Press a or b to choose
Miscellaneous.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose TX Lock.
Press OK.
e Press a or b to choose Set Password.
Press OK.
d Press a or b to choose TX Lock.
Press OK.
f Enter a 4-digit number for the current
e Press a or b to choose Set TX Lock.
Press OK.
password.
Press OK.
f Enter the registered 4-digit password.
Press OK.
g Enter a 4-digit number for a new
password.
The machine goes offline and the LCD
shows TX Lock Mode.
Press OK.
h When the LCD shows Verify:,
re-enter the password.
Press OK.
Turning TX Lock off
2
a Press Menu.
i Press Stop/Exit.
b Enter the registered 4-digit password.
Press OK.
TX Lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
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Sending a fax
3
3
Contrast
3
Additional sending
options
3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
Sending faxes using multiple
settings
3
When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size, etc.
a Press
(FAX).
a Press
(FAX).
b Press a or b to choose Contrast.
The LCD shows:
c Press d or c to choose Auto, Light or
Fax Press Start
FAX
Dark.
Enter Number
Press OK.
Fax Resolution
Contrast
Speed Dial
Standard
Auto
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
b Press a or b to choose a setting you
want to change.
• When you send a color fax.
• When you choose Photo as the Fax
c Press d or c to choose an option.
Press OK.
Resolution.
settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
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Sending a fax
Changing fax resolution
3
Setting your changes as the
new default
3
The quality of a fax can be improved by
changing the fax resolution.
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TX and Glass ScanSize you
use most often by setting them as default.
These settings will stay until you change
them again.
a Press
(FAX).
b Press a or b to choose
Fax Resolution.
3
c Press d or c to choose the resolution
a Press
(FAX).
you want.
Press OK.
b Press a or b to choose the setting you
want to change, and then press d or c to
choose your new option.
Note
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
Press OK.
Repeat this step for each setting you
want to change.
Black & White
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
d Press 1 to choose Yes.
e Press Stop/Exit.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
Restoring fax settings to the
factory settings
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
3
You can restore the fax settings
Fax Resolution, Contrast,
Real Time TX, and Glass ScanSize,
that you have changed, to the factory
settings.
Color
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
a Press
(FAX).
b Press a or b to choose
Factory Reset.
Press OK.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
c Press 1 to choose Yes.
d Press Stop/Exit.
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Chapter 3
d Press Black Start or Color Start.
Additional sending
operations
If you are using the scanner glass,
press 1 to send a fax.
3
e Replace the handset of the external
Sending a fax manually
3
phone.
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
Dual Access
(Black & White only)
3
Note
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
To send a multiple page fax, use the ADF.
a Press
(FAX).
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
b Load your document.
c To listen for a dial tone press Hook or
pick up the handset of the external
telephone.
Note
If the Out of Memory message appears
while scanning a document, press
Stop/Exitto cancel or Black Startto send
the scanned pages.
d Dial the fax number.
e When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass
press 1 on the machine to send a fax.
Broadcasting
(Black & White only)
3
f If you picked up the handset of the
external telephone, replace it.
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialed
numbers in the same broadcast.
Sending a fax at the end of a
conversation
3
At the end of a conversation you can send a
fax to the other party before you both hang
up.
After the broadcast is finished, a Broadcast
Report will be printed.
a Press
(FAX).
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press a or b to choose Broadcasting.
Press OK.
b Press
(FAX).
c Load your document.
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Sending a fax
d You can add numbers to the broadcast
Canceling a Broadcast in progress
3
in the following ways:
a Press Menu.
Press a or b to choose Add Number
and enter a number using the dial
pad.
b Press a or b to choose Fax.
Press OK.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetic Order or
3
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.
Numeric Order and OK.
Press a or b to select a number and
OK.
d Press OK.
The LCD will ask you the following
question:
e After you have entered all the fax
a or b to choose Complete.
Press OK.
Cancel Job?
Yes i Press 1
No
i Press 2
f Press Black Start.
e Press 1 to cancel the fax number being
dialed.
Note
The LCD will then show the Broadcast
job number.
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.
f Press OK.
The LCD will ask you the following
question:
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
Cancel Job?
Yes i Press 1
No
i Press 2
g To cancel the Broadcast, press 1.
h Press Stop/Exit.
• If the Out of Memory message
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.
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Chapter 3
Real Time Transmission
3
Overseas Mode
3
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
a Press
(FAX).
b Load your document.
a Press
(FAX).
c Press a or b to choose
Overseas Mode.
b Press a or b to choose Real Time TX.
d Press d or c to choose On (or Off).
Press OK.
c Press d or c to choose On (or Off).
Press OK.
Delayed Faxing
Note
• If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.
(Black & White only)
3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
a Press
(FAX).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
b Load your document.
c Press a or b to choose Delayed Fax.
d Press d or c to choose On.
Press OK.
e Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
• When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.
• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
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Sending a fax
e Do one of the following:
Delayed Batch Transmission
(Black & White only)
To cancel, press 1 to choose Yes.
3
If you want to cancel another job go
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
To exit without canceling, press 2 to
choose No.
3
want to cancel.
g When you are finished, press Stop/Exit.
a Press
(FAX).
b Press a or b to choose Batch TX.
c Press d or c to choose On.
Press OK.
d Press Stop/Exit.
Checking and canceling
waiting jobs
3
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
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Chapter 3
h Place the next page on the scanner
glass.
Polling overview
3
Press OK.
additional page.
Your machine will automatically send
the fax.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit
(Black & White only)
3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Setup for polled transmit
3
a Press
(FAX).
b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose On (or Off).
Press OK.
e Press a or b to choose any settings you
want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
f Press Black Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the options.
Press 1 to send another page.
Press 2 or Black Start to send the
document.
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Receiving a fax
4
4
Fax Forwarding
4
Memory Receive
(Black & White only)
4
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Paging
4
a Press Menu.
Fax Storage
PC-Fax Receive
Off
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a question will appear on
the LCD. (See Changing Memory Receive
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
Receiving faxes into memory
when paper tray is empty
4
f Enter the forwarding number (up to
20 digits).
Press OK.
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other
print media in chapter 2 in the Basic User’s
Guide.)
g Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
IMPORTANT
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.
h Press Stop/Exit.
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Chapter 4
g Do one of the following:
Paging
4
If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
Press OK.
For example, press:
a Press Menu.
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #
b Press a or b to choose Fax.
Press OK.
If your pager does not need a PIN,
press:
c Press a or b to choose
Setup Receive.
Press OK.
Redial/Pause, and then enter your
fax number followed by # #.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
e Press a or b to choose Paging.
Press OK.
h Press Stop/Exit.
Note
f Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
You cannot change a paging number or
PIN remotely.
Do not include the area code if it is the
same as that of your machine.
For example, press:
Fax Storage
4
1 8 0 0 5 5 5 1 2 3 4 # #
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
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Receiving a fax
c Press a or b to choose
Setup Receive.
Press OK.
PC-Fax Receive
(Windows only)
®
4
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose Fax Storage.
Press OK.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
f Press Stop/Exit.
4
Note
Color faxes cannot be stored in the
memory. When you receive a color fax
your machine prints the color fax at your
machine.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide.)
Printing a fax from the
memory
4
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
If you choose Backup Print:On the
machine will also print the fax.
a Press Menu.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
c Press a or b to choose Print Fax.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
d Press Black Start.
e Press Stop/Exit.
e Press a or b to choose
PC Fax Receive.
Press OK.
Note
When you print a fax from the memory, the
fax data will be erased.
f The LCD shows the message
Run PC-Fax on your computer.
Press OK.
g Press a or b to choose <USB> or the PC
you want to receive faxes.
Press OK.
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Chapter 4
h Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
f The LCD shows the message
Run PC-Fax on your computer.
Press OK.
g Press a or b to choose Change.
Press OK.
i Press Stop/Exit.
h Press a or b to choose <USB>, or the PC
you want to receive faxes.
Press OK.
Note
• PC-Fax Receive is not supported in the
Mac OS.
• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide.)
i Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
j Press Stop/Exit.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see
Transferring your faxes or Fax Journal
report in appendix B in the Basic User’s
Guide.)
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
Changing the destination PC
4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
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Receiving a fax
Turning off Memory Receive
operations
Changing Memory Receive
operations
4
4
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
a Press Menu.
b Press a or b to choose Fax.
Press OK.
Erase All Fax?
Yes i Press 1
c Press a or b to choose
Setup Receive.
Press OK.
No
i Press 2
4
Print All Fax?
d Press a or b to choose
Memory Receive.
Press OK.
Yes i Press 1
No
i Press 2
e Press a or b to choose Off.
Press OK.
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
f Press Stop/Exit.
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
Note
The LCD will give you more options if
there are received faxes still in the
machine’s memory. (See Changing
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Paging or Fax Storage],
press a or b to choose the PC.
The LCD will ask you the following question:
Send Fax to PC?
Yes i Press 1
No
i Press 2
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For details,
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
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Chapter 4
Using your Remote Access
Code
Remote Retrieval
4
4
You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.
a Dial your fax number from a touch-tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
Setting a Remote Access
Code
4
c The machine signals if it has received
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).
messages:
1 long beep — Fax messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
a Press Menu.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remote Access.
e Press 9 0 to stop Remote Access when
you have finished.
d Enter a three-digit code using numbers
0-9, l, or #.
f Hang up.
Press OK. (The preset “ ” cannot be
changed.)
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
Note
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Answer Code (# 5 1). (See Using external
and extension telephones in chapter 6 in
the Basic User’s Guide.)
e Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
to restore the inactive setting (--- ) and
press OK.
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Receiving a fax
Remote Fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the Fax Forwarding,
Operation details
Paging or Fax Storage settings
1 OFF
You can choose Off after you have retrieved or erased all
4
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by
entering 4. (See Changing your Fax Forwarding number
on page 22.) Once you have registered the number, Fax
Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
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Chapter 4
Retrieving fax messages
4
Changing your Fax
Forwarding number
4
You can call your machine from any
touch-tone telephone and have your fax
messages sent to a machine. Before you use
this feature, you have to turn on Fax Storage.
You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 9 6 2.
c When you hear two short beeps,
press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
Note
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up after you hear your machine
beep.
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Receiving a fax
Receiving a fax at the end of a
conversation
Additional receiving
operations
4
4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up.
Printing a reduced incoming
fax
4
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, Legal or A4 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size in chapter 2 in
the Basic User’s Guide.)
4
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
c Press 2 to receive the fax.
a Press Menu.
d Replace the handset of the external
b Press a or b to choose Fax.
Press OK.
telephone.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Auto Reduction.
e Press d or c to choose On (or Off).
Press OK.
f Press Stop/Exit.
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Chapter 4
e Do one of the following:
Polling overview
4
Press a or b to choose Add Number
and enter the number using a dial
pad.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Press OK.
Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetic Order or
to work. Not all fax machines support polling.
Numeric Order and OK. Press
a or b to select a number and OK.
Polling receive
4
f After you have entered all the fax
a or b to choose Complete.
Press OK.
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling
4
g Press Black Start.
The machine polls each number or
Group number in turn for a document.
a Press
(FAX).
Press Stop/Exit while the machine is dialing
to cancel the polling process.
b Press a or b to choose Polling RX.
c Press d or c to choose On (or Off).
Press OK.
To cancel all sequential polling receive jobs,
d Enter the fax number you are polling.
e Press Black Start or Color Start.
The LCD shows Dialing.
Sequential polling
(Black & White only)
4
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Press
(FAX).
b Press a or b to choose Polling RX.
c Press d or c to choose On (or Off).
Press OK.
d Press a or b to choose Broadcasting.
Press OK.
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Dialing and storing numbers
5
5
Caller ID
5
Voice operations
5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
Voice calls can be made either with an
external telephone, by dialing manually, or by
using Quick Dial numbers.
Tone or Pulse (Canada only)
5
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
5
a Pick up the handset of an external
telephone or press Hook.
You can view the list or choose one of these
numbers to fax to, add to Speed Dial, or
delete from the history. (See Caller ID history
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
You can see the first 18 characters of the
When you hang up, the machine will return to
the Pulse dialing service.
number (or name).
The # Unavailable message means
the call originated outside your Caller ID
service area.
Fax/Tel mode
5
The Private Call message means the
caller has intentionally blocked
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See How to print
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by
Note
• This feature may not be available in
certain areas of the USA and Canada.
pressing l 5 1.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.
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Chapter 5
Your machine can work in a roll-over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
Setting up your area code (USA only)
5
When returning calls from the Caller ID
history your machine will automatically dial
“1” plus the area code for all calls. If your local
dialing plan requires that the “1” not be used
for calls within your area code enter your area
code in this setting. With the area code
setting, calls returned from the Caller ID
history to your area code will be dialed using
10 digits (area code + 7-digit number). If your
dialing plan does not follow the standard 1 +
area code + 7-digit number dialing system for
calling outside your area code, you may
experience problems returning calls
Two-line telephone system
5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine. (See Easy Receive in
chapter 5 in the Basic User’s Guide.)
automatically from the Caller ID history. If this
is not the procedure followed by your dialing
plan, you will not be able to return calls
automatically.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
d Press a or b to choose Caller ID.
Press OK.
e Use the dial pad to enter your area code.
Press OK.
f Press Stop/Exit.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
Special line considerations
5
Roll-over telephone lines
5
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
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Dialing and storing numbers
Triplex Adapter
5
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
RJ14
RJ11
RJ14
1
2
Installing machine, external two-line
TAD and two-line telephone
5
4
3
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
5
1
2
3
4
Triplex Adapter
Two Line Telephone
External Two Line TAD
Machine
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
a Put the two-line TAD and the two-line
telephone next to your machine.
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
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Chapter 5
Caller ID history
5
Additional dialing
operations
5
This feature requires the Caller ID subscriber
service offered by many local telephone
Outgoing Call
5
The number, or name if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to Speed Dial or delete
from the history. When the thirty-first call
comes into the machine, it replaces
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
Speed Dial, or delete from the history.
a Press Redial/Pause.
You can also choose Outgoing Call
information about the first call.
by pressing
(FAX).
Note
b Press a or b to choose the number you
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
want.
Press OK.
c Do one of the following:
a Press Redial/Pause and press l.
You can also choose
To send a fax, press a or b to choose
Send a fax.
Caller ID hist. by pressing
(FAX).
Press OK.
Press Black Start or Color Start.
b Press a or b to choose the number you
want.
If you want to store the number,
press a or b to choose
Press OK.
Add SpeedDial.
c Do one of the following:
Press OK.
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Black Start or Color Start.
Press a or b to choose Delete.
Press OK.
If you want to store the number,
press a or b to choose
Press 1 to confirm.
Add SpeedDial.
Press OK.
d Press Stop/Exit.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
d Press Stop/Exit.
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Dialing and storing numbers
e Press a or b to choose Search.
Press OK.
Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
f Enter 02.
g Press Black Start or Color Start.
You will dial “555-7000”.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
• You can print the Caller ID List.
Dialing access codes and
credit card numbers
press
(Speed Dial), choose Search,
5
press 03 and then press 7001 using the dial
pad.
5
Sometimes, you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long-
distance carriers and credit card numbers as
Speed Dial numbers. You can store these
long dialing sequences by dividing them and
setting them up as separate Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
(See Storing Speed Dial numbers in
Note
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
chapter 7 in the Basic User’s Guide.)
For example, you might have stored “555” on
Speed Dial: 03 and “7000” on Speed Dial: 02.
You can use them both to dial “555-7000” if
you press the following keys:
a Press
(Speed Dial).
b Press a or b to choose Search.
Press OK.
c Enter 03.
d Press a or b to choose Speed Dial.
Press OK.
Note
If you stored 2 numbers in one Speed Dial
location, you will be asked which number
you want to send to.
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Chapter 5
h Press a or b to choose Complete.
Press OK.
Additional ways to
store numbers
5
i Press Stop/Exit.
Storing Speed Dial numbers
from Outgoing Calls
Storing Speed Dial numbers
from the Caller ID history
5
5
You can also store Speed Dial numbers from
the Outgoing Call history.
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing
(FAX).
a Press Redial/Pause and press l.
You can also choose
b Press a or b to choose the name or
number you want to store.
Press OK.
Caller ID hist. by pressing
(FAX).
c Press a or b to choose
Add SpeedDial.
Press OK.
b Press a or b to choose the number you
want to store.
Press OK.
d Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
c Press a or b to choose
Add SpeedDial.
Press OK.
Press OK.
d Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
e Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
Press OK.
e Do one of the following:
(To help you enter letters, see
Entering Text in appendix C in the
Basic User’s Guide.)
If you want to store the displayed
name, press OK.
Enter the name (up to 16 characters)
To store the number without a name,
press OK.
using the dial pad.
Press OK.
f Press OK to confirm the fax or
(To help you enter letters, see
Entering Text in appendix C in the
Basic User’s Guide.)
telephone number.
g Do one of the following:
To store the number without a name,
press OK.
Enter a second fax or telephone
number (up to 20 digits).
Press OK.
f Press OK to confirm the fax or
telephone number.
If you do not want to store a second
number, press OK.
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Dialing and storing numbers
g Do one of the following:
e If you want to change the Group name,
press a or b to choose
Enter a second fax or telephone
Change Group Name and press OK.
Then enter the new Group name and
press OK.
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
f Press a or b to choose Add Number.
Press OK.
h Press a or b to choose Complete.
Press OK.
g To add numbers to the group, press
a or b to choose Alphabetic Order
or Numeric Order and OK. Press
a or b to select a number and OK.
i Press Stop/Exit.
Setting up groups for
broadcasting
h Do one of the following:
5
5
To add another number to the group,
Groups, which can be stored in a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing
If you are finished adding numbers to
the group, press a or b to choose
Complete.
only
(Speed Dial), Search, OK,
Press OK.
the two-digit location and Black Start.
First, you'll need to store each fax number in
a Speed Dial location. Then you can include
them as numbers in the Group. Each Group
uses up a Speed Dial location. You can have
up to six Groups, or you can assign up to
198 numbers in a large Group.
i Do one of the following:
To store another Group for
To finish storing Groups for
broadcasting, press Stop/Exit.
on page 10 and Storing Speed Dial numbers
in chapter 7 in the Basic User’s Guide.)
Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
a Press
(Speed Dial).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5 or
GROUP6 for the Group name where you
will store the fax numbers.
Press OK.
d Press a or b to choose the 2-digit
Speed Dial location where you want to
store the Group.
Press OK.
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Chapter 5
Changing a Group name
5
Deleting a number from a Group
5
a Press (Speed Dial).
a Press (Speed Dial).
b Press a or b to choose Setup Groups.
Press OK.
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group name
you want to change.
c Press a or b to choose the Group you
want to change.
Press OK.
Press OK.
d Press a or b to choose
Change Group Name.
Press OK.
d Press a or b to choose the number you
want to delete.
Press OK.
Press 1 to confirm.
Note
How to change the stored name or
number:
e Press a or b to choose Complete.
Press OK.
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear. Re-enter the character.
f Press Stop/Exit.
e Enter the new name (up to
16 characters) using the dial pad.
Press OK.
(See Entering Text in appendix C in the
Basic User’s Guide. For example, type
NEW CLIENTS.)
f Press a or b to choose Complete.
Press OK.
g Press Stop/Exit.
Deleting a Group
5
a Press (Speed Dial).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group you
want to delete.
Press OK.
d Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
32
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Printing reports
6
6
e Press d or c to choose an interval.
Fax reports
6
Press OK.
If you choose Every 50 Faxes, go to
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
Transmission Verification
Report
6
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Transmission Verification
Report in chapter 4 in the Basic User's
Guide.)
6
Every 50 Faxes
Fax Journal (activity report)
6
The machine will print the Journal
when the machine has stored
50 jobs.
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 34. The factory setting is
f Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
Every 50 Faxes.
Note
a Press Menu.
When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
g If you choose Every 7 Days, the LCD
will ask you to choose the first day for
the 7-day countdown.
d Press a or b to choose
Journal Period.
h Press Stop/Exit.
33
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Chapter 6
How to print a report
6
Reports
6
The following reports are available:
a Press Menu.
Transmission
b Press a or b to choose
Print Reports.
Press OK.
Prints a Transmission Verification Report
for your last transmission.
Help List
c Press a or b to choose the report you
A help list showing how to program your
machine.
want.
Press OK.
Quick Dial
d (Quick Dial only) Press a or b to choose
Alphabetic Order or
Numeric Order.
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.
Press OK.
Fax Journal
e Press Black Start.
f Press Stop/Exit.
Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
WLAN Report
Prints the result of the WLAN connection.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
34
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Making copies
7
7
Changing copy quality
7
Copy settings
7
You can choose from a range of quality. The
factory setting is Normal.
You can change the copy settings temporarily
for the next copy.
Fast
These settings are temporary, and the
machine returns to its default settings
1 minute after copying, unless you have set
the Mode Timer to 30 seconds or less. (See
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
To change a setting, press COPY and then
press a or b to scroll through the copy
settings. When the setting you want is
highlighted, press OK.
Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
When you are finished choosing settings,
press Black Start or Color Start.
Best
7
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Quality.
Stop copying
7
To stop copying, press Stop/Exit.
e Press d or c to choose Fast, Normal or
Best.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Enlarging or reducing the
copied image
7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
35
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Chapter 7
g If you do not want to change additional
settings, press Black Start or
Color Start.
a Press
(COPY).
b Load your document.
Note
c Enter the number of copies you want.
• Page Layout is not available with
Enlarge/Reduce.
d Press a or b to choose
Enlarge/Reduce.
• Page Layout, Book Copy, Sort and
Watermark Copy are not available with
Fit to Page.
e Press d or c to choose 100%, Enlarge,
Reduce, Fit to Page or
Custom(25-400%).
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
f Do one of the following:
If you chose Enlarge or Reduce,
press OK and press d or c to choose
the enlargement or reduction ratio
you want.
Press OK.
• Fit to Page is not available when
using the ADF.
If you chose Custom(25-400%),
press OK and then enter an
enlargement or reduction ratio from
25% to 400%.
Press OK.
If you chose 100% or Fit to Page,
198% 4"x6"iA4
186% 4"x6"iLTR
104% EXEiLTR
100%
97% LTRiA4
93% A4iLTR
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
46% LTRi4"x6"
Fit to Page
Custom(25-400%)
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Making copies
e Press d or c to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L) or
Poster(3 x 3).
Making N in 1 copies or a
poster (Page Layout)
7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
Press OK.
f If you do not want to change additional
settings, press Black Start or
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
IMPORTANT
• Make sure the paper size is set to
g After the machine scans the page,
press 1 to scan the next page.
Letter, A4 or Executive.
• Poster copy is not available for Executive
size paper.
h Place the next page on the scanner
7
glass.
• You cannot use the Enlarge/Reduce
Press OK.
setting with the N in 1 and Poster features.
• If you are producing multiple color copies,
N in 1 copy is not available.
the layout.
j After all the pages have been scanned,
press 2 to finish.
• (P) means Portrait and (L) means
Landscape.
• You can only make one poster copy at a
time.
Note
If you have chosen photo paper as the
Paper Type for N in 1 copies, the machine
will print the images as if plain paper had
been chosen.
Note
Watermark Copy, Book Copy, Sort,
Ink Save Mode and Enlarge/Reduce
are not available with Page Layout.
Place the document face down in the
direction shown below:
2 in 1 (P)
2 in 1 (L)
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
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Chapter 7
4 in 1 (P)
Adjusting Density
7
You can adjust the copy density to make
copies darker or lighter.
a Press
(COPY).
4 in 1 (L)
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Density.
Poster(3 x 3)
You can make a poster size copy of a
photograph.
e Press c to make the copy darker or d to
make the copy lighter.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Ink Save Mode
7
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image.
Sorting copies using the ADF
7
The amount of ink saved will vary depending
on the document.
You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.
Ink Save Mode: Off
7
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Stack/Sort.
e Press d or c to choose Sort.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Note
Fit to Page, Page Layout and
Book Copy are not available with Sort.
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Making copies
Ink Save Mode: On
7
Book Copy
7
Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically or
you can make specific corrections.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Book Copy.
e Do one of the following:
a Press
(COPY).
b Load your document.
If you want to correct the data
yourself, press d or c to choose
On(Preview).
c Enter the number of copies you want.
7
d Press a or b to choose
Ink Save Mode.
Press Black Start or Color Start
If you want the machine to correct
the data automatically, press d or c
e Press d or c to choose On (or Off).
Press OK.
f If you do not want to change any
additional settings, press Black Start or
Color Start.
f Adjust the skewed data by using # or l.
Remove the shadows by using a or b.
g If you are finished making corrections,
press Black Start or Color Start.
Note
• Watermark Copy, Book Copy and
Page Layout are not available with
Ink Save Mode.
Note
• Page Layout, Sort, Ink Save Mode,
Fit to Page and Watermark Copy
are not available with Book Copy.
• Ink Save Mode may make your
printouts look different from your original
document.
• The Book Copy feature is supported by
• The Ink Save Mode feature is
technology from Reallusion, Inc.
supported by technology from Reallusion,
Inc.
39
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Chapter 7
Using media card or a USB Flash
memory drive
Watermark Copy
7
7
You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
Note
d Press a or b to choose
Watermark Copy.
Press OK.
• Fit to Page, Page Layout,
Ink Save Mode and Book Copy are
not available with Watermark Copy.
e Press d or c to choose On.
• The Watermark Copy feature is
supported by technology from Reallusion,
f Press a or b to choose
Current Setting.
Press OK.
Inc.
g Insert a media card or USB Flash
memory drive. Press a or b to choose
Media.
Using a template
7
a Press
(COPY).
h Press OK and then press d or c to
choose the data you want to use for the
watermark.
b Load your document.
c Enter the number of copies you want.
i Press OK and change any additional
settings from the options shown on the
LCD.
d Press a or b to choose
Watermark Copy.
Press OK.
j If you do not want to change additional
settings, press Black Start or
Color Start.
e Press d or c to choose On.
f Press a or b to choose
Current Setting.
Press OK.
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
PHOTO CAPTURE is blinking to avoid
damaging the card, USB Flash memory
drive, or the data stored on them.
g Press a or b to choose Template.
Press OK.
h Change the settings from the options
displayed on the LCD if required.
i If you do not want to change additional
settings, press Black Start or
Color Start.
40
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Making copies
Using a scanned paper document as
your watermark
Setting your changes as the
new default
7
7
a Press
(COPY).
You can save the copy settings for Quality,
Enlarge/Reduce, Density,
Ink Save Mode and Page Layout that
you use most often by setting them as the
default settings. These settings will stay until
you change them again.
b Enter the number of copies you want.
c Press a or b to choose
Watermark Copy.
Press OK.
a Press
(COPY).
d Press d or c to choose On.
b Press a or b and d or c to choose your
new setting.
e Press a or b to choose
Current Setting.
Press OK.
Press OK.
Repeat this step for each setting you
want to change.
f Press a or b to choose Scan. Press OK,
and place the page that you want to use
as a watermark on the scanner glass.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
7
g Press Black Start or Color Start.
h Take out the watermark document you
scanned and load the document you
want to copy.
d Press 1 to choose Yes.
e Press Stop/Exit.
i Press d or c to change the
Transparency of the watermark.
Press OK.
Restoring all settings to the
factory settings
7
j If you do not want to change any
additional settings, press Black Start or
Color Start.
You can restore the copy settings
Quality, Enlarge/Reduce, Density,
Ink Save Mode, and Page Layout, that
you have changed, to the factory settings.
Note
You cannot enlarge or reduce the
scanned watermark.
a Press
(COPY).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
41
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PhotoCapture Center®: Printing
photos from a memory card or
USB Flash memory drive
8
8
PhotoCapture Center®
operations
Please be aware of the following:
When printing an index or image, the
8
PhotoCapture Center® will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
Memory cards,
USB Flash memory drive and
folder structures
(memory card users)
8
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory drive;
however, please read the points below to
avoid errors:
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Direct PhotoCapture Center® printing
must be performed separately from
PhotoCapture Center® operations using
the PC. (Simultaneous operation is not
available.)
The machine can read up to 999 files on a
(USB Flash memory drive users)
memory card or USB Flash memory drive.
This machine supports USB Flash
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
memory drives that have been formatted
by Windows®.
42
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Movie printing
8
Print Images
8
You can print images from movie files that are
stored on a memory card or USB Flash
memory drive.
Print Index (Thumbnails)
8
The PhotoCapture Center® assigns numbers
for images (such as No.1, No.2, No.3, and so
on).
A movie file is automatically divided into
9 parts by movie recording times and is
placed in 3 lines, then you can see and print
the scenes that have been automatically
divided.
Note
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats. However, if an AVI file size is
1 GB or more (the shooting time is about
30 minutes) or a MOV file size is 2 GB or
more (the shooting time is about
The PhotoCapture Center® does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
60 minutes), these files cannot be printed.
8
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
b Press a or b to choose Print Index.
Press OK.
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Chapter 8
c Press a or b to choose
Layout Format. Press d or c to
choose 6 Images/Line or
5 Images/Line.
c Press a or b to choose Print Photos.
Press OK.
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
Press OK.
all the image numbers that you want to
print.
Note
6 Images/Line
5 Images/Line
• You can enter multiple numbers at one
time by using the l key for a comma or the
# key for a hyphen. For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5.
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
d Do one of the following:
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
Press a or b to choose
Paper Type, and press d or c to
choose the type of paper you are
using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.
f After you have chosen all the image
numbers, press OK again.
Press OK.
g Enter the number of copies you want
Press a or b to choose Paper Size
and press d or c to choose the paper
size you are using, Letter or A4.
using the dial pad.
h Do one of the following:
Press OK.
Change the print settings. (See
If you do not want to change the
If you do not want to change any
settings, press Color Start to print.
e Press Color Start to print.
Printing Photos
8
Before you can print an individual image, you
have to know the image number.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
44
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Auto Correct
8
Print All Photos
8
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
You can print all the photos on your memory
card or USB Flash memory drive.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
Press
(PHOTO CAPTURE).
b Press a or b to choose
Print All Photos.
Press OK.
b Press a or b to choose
Enhance Photos.
Press OK.
c Enter the number of copies you want
c Press d or c to choose your photo or
using the dial pad.
picture.
Press OK.
d Do one of the following:
d Press a or b to choose Auto Correct.
Press OK.
Change the print settings. (See
Note
If you do not want to change any
settings, press Color Start to print.
8
If Remove Red-Eye appears on the LCD,
press # to attempt to remove red-eye from
your photo.
Enhance Photos
8
e Press OK and enter the number of
You can edit and add effects to your photos
and view them on the LCD before printing.
copies you want using the dial pad.
f Do one of the following:
Note
Press OK and change the print
settings. (See PhotoCapture
• After adding each effect, you can enlarge
the view of the image by pressing l. To go
back to the original size, press l again.
If you do not want to change any
settings, press Color Start to print.
• The Enhance Photos feature is
supported by technology from Reallusion,
Inc.
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Chapter 8
b Press a or b to choose
Enhance Photos.
Press OK.
Enhance Skin-Tone
8
Enhance Skin-Tone is best used for adjusting
portrait photographs. It detects human skin
color in your photos and adjusts the image.
c Press d or c to choose your photo or
picture.
Press OK.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
d Press a or b to choose
Enhance Scenery.
Press OK.
Press
(PHOTO CAPTURE).
b Press a or b to choose
Enhance Photos.
Press OK.
Note
You can also adjust the effect level
manually, by pressing a or b.
c Press d or c to choose your photo or
picture.
e Press OK and enter the number of
Press OK.
copies you want using the dial pad.
d Press a or b to choose Enhance Skin.
Press OK.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
Note
You can also adjust the effect level
manually, by pressing a or b.
If you do not want to change any
settings, press Color Start to print.
e Press OK and enter the number of
copies you want using the dial pad.
Remove Red-Eye
8
f Do one of the following:
The machine detects eyes in your photos and
will attempt to remove red-eye from your
photo.
Press OK and change the print
settings. (See PhotoCapture
Note
If you do not want to change any
settings, press Color Start to print.
There are some cases when red-eye may
not be removed.
• When the face is too small in the
image.
Enhance Scenery
8
Enhance Scenery is best used for adjusting
landscape photographs. It highlights green
and blue areas in your photo, so that the
landscape looks more sharp and vivid.
• When the face is turning too far up,
down, left or right.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
Press
(PHOTO CAPTURE).
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
b Press a or b to choose
c Press d or c to choose your photo or
Enhance Photos.
Press OK.
picture.
Press OK.
c Press d or c to choose your photo or
d Press a or b to choose Monochrome.
Press OK.
picture.
Press OK.
e Press OK and enter the number of
d Press a or b to choose
Remove Red-Eye.
Press OK.
copies you want using the dial pad.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
When Remove Red-Eye is
successful, the photo with the effect
is shown. The adjusted part is shown
in a red frame.
If you do not want to change any
settings, press Color Start to print.
When Remove Red-Eye is
unsuccessful,
Unable to Detect. is shown.
Sepia
8
Press OK.
You can convert the color of your photo to
sepia.
Note
Press # to try Remove Red-Eye once
again.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
8
e Press OK and enter the number of
Press
(PHOTO CAPTURE).
copies you want using the dial pad.
b Press a or b to choose
Enhance Photos.
Press OK.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
c Press d or c to choose your photo or
picture.
Press OK.
If you do not want to change any
settings, press Color Start to print.
d Press a or b to choose Sepia.
Press OK.
Monochrome
8
e Press OK. Then enter the number of
You can convert your photo to black & white.
copies you want using the dial pad.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
Press
(PHOTO CAPTURE).
b Press a or b to choose
Enhance Photos.
Press OK.
If you do not want to change any
settings, press Color Start to print.
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Chapter 8
Search by Date
8
Slide Show
8
You can find your photos based on date.
You can view all your photos on the LCD
using Slide Show. You can also choose a
photo during the operation.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
b Press a or b to choose
Search by Date.
Press OK.
Press
(PHOTO CAPTURE).
b Press a or b to choose Slide Show.
Press OK.
c Press a or b to choose the date that you
want to search from.
c Press Stop/Exit to finish Slide Show.
Press OK.
Printing a photo during a Slide Show
8
d Press d or c to choose your photo or
picture.
a Press OK to stop at one image while
Slide Show is operating.
Note
b Enter the number of copies you want
You can view photos with other dates by
pressing d or c continuously. Press d to
view an older photo and c to view a more
recent photo.
using the dial pad.
c Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
e Enter the number of copies you want
using the dial pad.
If you do not want to change any
settings, press Color Start to print.
chosen all your photos.
g After you have chosen all your photos,
do one of the following:
Press OK and change the print
settings. (See PhotoCapture
If you do not want to change any
settings, press Color Start to print.
48
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Trimming
8
DPOF printing
8
You can trim your photo and print a part of the
image.
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
Note
If your photo is very small or an irregular
shape you may not be able to trim the
photo. The LCD will show
Image Too Small. or
Image Too Long.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
When a memory card (Memory Stick™,
Memory Stick PRO™, Memory Stick Duo™,
Memory Stick PRO Duo™ SD or SDHC)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
Press
(PHOTO CAPTURE).
b Press a or b to choose Trimming.
Press OK.
c Press d or c to choose your photo or
a Make sure you have put the memory
picture.
8
card in the proper slot.
Press OK.
Press
(PHOTO CAPTURE). The
d Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
machine will ask you if you want to use
DPOF settings.
b Press 1 to choose Yes.
Press l or # to enlarge or reduce the
frame size.
c Do one of the following:
Press each arrow key to move the
Change the print settings. (See
position of the frame.
Press 0 to rotate the frame.
Press OK when you have finished
If you do not want to change any
settings, press Color Start to print.
adjusting the frame setting.
e Enter the number of copies you want
Note
using the dial pad.
• An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
f Do one of the following:
Press OK and change the print
settings. (See PhotoCapture
If you do not want to change any
settings, press Color Start to print.
• You cannot print a movie file using DPOF.
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Chapter 8
PhotoCapture Center®
print settings
Paper options
8
8
Paper Type
8
You can change the print settings temporarily
for the next printing.
a Press a or b to choose Paper Type.
These settings are temporary, and the
machine returns to its default settings
3 minutes after printing, unless you have set
the Mode Timer to 2 minutes or less. (See
b Press d or c to choose the paper type
you are using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.
Press OK.
Note
c If you do not want to change additional
settings, press Color Start to print.
You can save the print settings you use
most often by setting them as the default.
Paper and print size
8
a Press a or b to choose Paper Size.
Print Setting
0001
Print Press Start
b Press d or c to choose the paper size
you are using, 4"x 6", 5"x 7",
Letter or A4.
1
Print Quality
Paper Type
Paper Size
Photo
Other Glossy
4"x 6"
Press OK.
c If you chose Letter or A4, press b.
1
No. of prints
Then press d or c to choose the Print
(For View Photo(s), Search by Date, Slide
Show)
Size.
Press OK.
You can see the total number of photos that will
be printed.
Example: Printed Position for Letter paper
1
2
3
(For Print All Photos, Print Photos, Enhance
Photos, Trimming)
3"x 4"
3.5"x 5"
4"x 6"
You can see the number of copies of each
photo that will be printed.
(For DPOF printing)
This does not appear.
4
5
6
Max. Size
Print Quality
8
5"x 7"
6"x 8"
a Press a or b to choose
Print Quality.
b Press d or c to choose Normal or
Photo.
Press OK.
d If you do not want to change additional
settings, press Color Start to print.
c If you do not want to change additional
settings, press Color Start to print.
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
c Press a or b to choose
White Balance, Sharpness or
Color Density.
Adjusting Brightness,
Contrast and Color
8
d Press d or c to adjust the degree of the
Brightness
8
setting.
Press OK.
a Press a or b to choose Brightness.
e Do one of the following:
b Press d to make a darker print or press
c to make a lighter print.
Press OK.
If you want to customize another
color enhancement, press a or b to
choose another option.
c If you do not want to change additional
settings, press Color Start to print.
If you want to change other settings,
press a or b to choose Exit, and
then press OK.
Contrast
8
f If you do not want to change additional
settings, press Color Start to print.
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
Note
• White Balance
a Press a or b to choose Contrast.
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
8
b Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Color Enhancement (True2Life®)
8
• Sharpness
You can turn on the color enhancement
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
(True2Life®) feature to print more vivid
images. Printing time will be slower.
a Press a or b to choose True2Life.
Press OK.
• Color Density
b Do one of the following:
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
If you want to customize the
White Balance, Sharpness or
Color Density, press d or c to
If you do not want to customize,
press d or c to choose Off.
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Chapter 8
Cropping
8
Print Date
8
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
When you set Cropping to Off, also set
a Press a or b to choose Print Date.
b Press d or c to choose On (or Off).
Press OK.
a Press a or b to choose Cropping.
c If you do not want to change additional
settings, press Color Start to print.
b Press d or c to choose Off (or On).
Press OK.
Note
c If you do not want to change additional
settings, press Color Start to print.
• The DPOF setting on your camera must
be turned off to use the Print Date
feature.
Cropping: On
8
• This function is not available for AVI or
MOV movie file formats.
Setting your changes as the
new default
8
Cropping: Off
8
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
a Press a or b and d or c to choose your
new setting.
Press OK.
Repeat this step for each setting you
want to change.
Borderless printing
8
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
b After changing the last setting, press
a or b to choose Set New Default.
Press OK.
a Press a or b to choose Borderless.
c Press 1 to choose Yes.
d Press Stop/Exit.
b Press d or c to choose Off (or On).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Restoring all settings to the
factory settings
Scan to a memory card
or USB Flash memory
drive
8
You can restore the PhotoCapture settings
8
Print Quality, Paper Type,
Paper Size, Brightness, Contrast,
Cropping, Borderless, and
Print Date, that you have changed, to the
factory settings.
Auto Crop
8
You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the LCD before you
save it. When you choose Auto Crop, the
machine will scan each document and create
separate files. For example, if you place three
documents on the scanner glass, the
machine will scan and create three separate
files. If you want to create a three page file,
choose PDF or TIFF for File Type.
a Press a or b to choose
Factory Reset.
Press OK.
b Press 1 to choose Yes.
c Press Stop/Exit.
(If you choose JPEG, each document is
created to three separate files.)
1
8
1
1
3
2
3
2
1
2
0.4 in. (10 mm) or greater (top, left, right)
0.8 in. (20 mm) or greater (bottom)
Note
Auto Crop is supported by technology
from Reallusion, Inc.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
b Load your document.
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Chapter 8
c Press
(SCAN).
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
PHOTO CAPTURE is blinking to avoid
damaging the card, USB Flash memory
drive or the data stored on them.
d Press a or b to choose
Scan to Media.
Press OK.
e Press a or b to choose Auto Crop.
f Press d or c to choose On.
Press OK.
How to set a new default
8
g If you do not want to change additional
settings, press Black Start or
You can save the Scan to Media settings
(Quality, File Type and Auto Crop)
you use most often by setting them as the
default settings. These settings will stay until
you change them again.
Color Start to start scanning.
h The number of the scanned documents
appears on the LCD.
Press OK.
a Press
(SCAN).
i Press d or c to preview each document
data.
b Press a or b to choose
Scan to Media.
Press OK.
j Press OK to save the data.
Note
c Press a or b to choose
Set New Default. Press OK and 1 to
choose Yes.
• Auto Crop is available for paper that has
all four corners with right angles of 90
degrees. If one of the angles is not square,
Auto Crop cannot detect the document.
d Press Stop/Exit.
• If your document is too long or wide, this
setting does not work properly.
How to reset to the factory
settings
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
8
You can restore all the Scan to Media settings
(Quality, File Type and Auto Crop),
that you have changed, to the factory
settings.
• You must place the documents at least
0.4 in. (10 mm) apart from each other.
• Auto Crop adjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
a Press
(SCAN).
10 degrees, this setting will not work.
b Press a or b to choose
Scan to Media.
Press OK.
• The ADF must be empty to use the
Auto Crop.
• The Auto Crop feature is available for up
to a maximum of 16 documents
c Press a or b to choose
Factory Reset. Press OK and 1 to
choose Yes.
depending on size of your documents.
d Press Stop/Exit.
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Printing photos from a camera
9
9
Setting your digital camera
9
Printing photos
directly from a
PictBridge camera
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
9
Depending on your camera some of these
settings may not be available.
Camera Menu Options
Selections
Paper Size
Paper Type
Layout
Letter, A4, 4" 6",
Printer Settings
(Default setting) 2
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting) 2
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
Borderless: On,
Borderless: Off,
Printer Settings
(Default setting) 2
9
DPOF setting 1
Print Quality
-
PictBridge requirements
9
Normal, Fine,
Printer Settings
(Default setting) 2
To avoid errors, remember the following
points:
Color
Enhancement
On, Off,
Printer Settings
(Default setting) 2
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Print Date
On, Off,
Printer Settings
(Default setting) 2
1
2
PhotoCapture Center® operations are not
available when using the PictBridge
feature.
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
The movie printing function is not
Settings
Options
4" 6"
available for PictBridge.
Paper Size
Paper Type
Layout
Glossy Paper
Borderless: On
Fine
Print Quality
Color Enhancement
Print Date
Off
Off
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Chapter 9
When your camera does not have any
menu selections, these settings are also
used.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
DPOF printing
9
DPOF stands for Digital Print Order Format.
Printing Images
9
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support web site or accompanying
documentation.
1
1
USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
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Printing photos from a camera
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
Printing photos
directly from a digital
camera
(without PictBridge)
9
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
Note
1
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
1
USB direct interface
b Turn on the camera.
Printing Images
9
9
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
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Routine maintenance
A
A
b Wipe the outside of the machine with a
dry, lint-free soft cloth to remove dust.
Cleaning and checking
the machine
A
Cleaning the outside of the
machine
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
• DO NOT use cleaning materials that
contain ammonia.
d Wipe the inside and outside of the paper
tray with a dry, lint-free soft cloth to
remove dust.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Clean the outside of the machine as
follows:
A
a Pull the paper tray (1) completely out of
the machine.
1
e Close the output paper tray cover and
put the output paper tray firmly back in
the machine.
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Routine maintenance
Cleaning the scanner
A
Cleaning the machine’s
printer platen
A
a Lift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with a soft lint-free cloth moistened
with a non-flammable glass cleaner.
CAUTION
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid electrical shock.
1
3
a Lift the scanner cover until it locks
securely in the open position.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
2
b In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
A
1
2
1
Note
In addition to cleaning the scanner glass
and glass strip with a non-flammable glass
cleaner, run your finger tip over the glass
to see if you can feel anything on it. If you
feel dirt or debris, clean the glass again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning attempt.
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Cleaning the paper pick-up
rollers
Cleaning the print head
A
A
To maintain good print quality, the machine
will automatically clean the print head when
needed. You can start the cleaning process
manually if there is a print quality problem.
a Pull the paper tray completely out of the
machine.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics or
blank text on your printed pages. You can
clean Black only, three colors at a time
(Cyan/Yellow/Magenta), or all four colors at
once.
b Unplug the machine from the AC power
outlet and open the Jam Clear Cover (1)
at the back of the machine.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
1
c Clean the Paper Pick-up Rollers (1) with
a Press Menu.
isopropyl alcohol on a cotton swab.
b Press a or b to choose Ink.
Press OK.
c Press a or b to choose Cleaning.
Press OK.
d Press a or b to choose Black, Color or
All.
1
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to the Ready Screen
automatically.
Note
If you clean the print head at least five
times and the print has not improved, try
installing a new Genuine Brother Brand
replacement ink cartridge for each
problem color. Try cleaning the print head
again up to five more times. If the print has
not improved call Brother Customer
Service. (See Brother numbers on page i
in the Basic User’s Guide.)
d Close the Jam Clear Cover.
Make sure the cover is closed properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
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Routine maintenance
i The LCD asks you if you want to start
Checking the print quality
A
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
j After cleaning is finished, press
Color Start.
The machine starts printing the Print
Quality Check Sheet again. Return to
a Press Menu.
b Press a or b to choose Ink.
Press OK.
k Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
c Press a or b to choose Test Print.
Press OK.
d Press a or b to choose
Print Quality.
Press OK.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service. (See
Brother numbers on page i in the Basic
User’s Guide.)
e Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
f Check the quality of the four color blocks
on the sheet.
IMPORTANT
g The LCD asks you if the print quality is
OK.
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
A
Do one of the following:
If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
If you can see missing short lines as
shown below, press 2 to choose No.
Note
OK
Poor
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
h The LCD asks you if the print quality is
OK for black and three colors.
Press 1 (Yes) or 2 (No).
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Checking the print alignment
A
Checking the ink volume
A
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
Although an ink volume icon appears on the
LCD, you can use the Menu key to see a
large graph showing the ink that is left in each
cartridge.
a Press Menu.
a Press Menu.
b Press a or b to choose Ink.
Press OK.
b Press a or b to choose Ink.
Press OK.
c Press a or b to choose Test Print.
Press OK.
c Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
d Press a or b to choose Alignment.
Press OK.
d Press Stop/Exit.
e Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
Note
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh in the
Software User’s Guide.)
f Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
g Do one of the following:
If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press 1 (Yes) to
finish the Alignment Check and go to
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
h For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
i For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
j Press Stop/Exit.
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Routine maintenance
Packing and shipping
the machine
IMPORTANT
• Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).
A
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, any damage that may occur in
transit may not be covered by your warranty.
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
1
2
• If you are not able to find the green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either
the green protective part or the ink
cartridges in position. Shipping without
them will cause damage to your machine
and may void your warranty.
a Open the ink cartridge cover.
b Press the ink release levers to release
the ink cartridges and then take out the
ink cartridges. (See Replacing the ink
cartridges in appendix A in the Basic
User’s Guide.)
A
c Install the green protective part and then
close the ink cartridge cover.
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d Lift the machine from the front and hook
the tab of the green protective part into
the keyed opening (1) on the bottom of
the paper tray. Then latch the protective
part over the raised portion of the paper
tray (2).
h Lift the scanner cover ( ) to release the
lock. Gently push the scanner cover
support down ( ) and close the
scanner cover ( ) using both hands.
1
3
2
2
i Wrap the machine in the bag.
1
e Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
f Unplug the machine from the AC power
outlet.
g Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
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Routine maintenance
j Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below. Do not pack the used ink
cartridges in the carton.
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
A
k Close the carton and tape it shut.
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Glossary
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Auto Reduction
Coding method
Reduces the size of incoming faxes.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Batch Transmission
(Black & white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Contrast
Volume setting for the beep when you
press a key or make an error.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Delayed Fax
Broadcasting
Sends your fax at a specified time later.
The ability to send the same fax message
to more than one location.
Density
Changing the Density makes the whole
image ligther or darker.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
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Glossary
Dual Access
Fax/Tel
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Easy Receive
Fine resolution
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Resolution is 203 196 dpi. It is used for
small print and graphs.
Gray Scale
ECM (Error Correction Mode)
The shades of gray available for copying,
scanning and faxing photographs.
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
Help list
External telephone
A printout of the complete Menu table that
you can use to program your machine
when you do not have the Basic User's
Guide with you.
A telephone that is plugged into the
EXT.jack of your machine.
F/T Ring Time
Innobella™
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
Fax Forwarding
Journal Period
Sends a fax received into the memory to
another pre-programmed fax number.
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
B
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
LCD (Liquid Crystal Display)
Fax Receive Code
The LCD screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax Storage
Manual fax
You can store received faxes in memory.
You can lift the handset of the external
telephone or you can press Hook to hear
the receiving fax machine answer before
you press Black Start or Color Start to
begin sending.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
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Memory Receive
Pulse (Canada only)
Receives faxes into the machine's
memory when the machine is out of paper.
A form of rotary dialing on a telephone
line.
Menu mode
Quick Dial List
Programming mode for changing your
machine's settings.
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
OCR (optical character recognition)
Real Time Transmission
ScanSoft™ PaperPort™11SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Paging
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Resolution
Pause
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Speed Dial numbers. Press
Ring Delay
Redial/Pause as many times as needed
for longer pauses.
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
PhotoCapture Center®
Ring Volume
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Volume setting for the machine's ring.
Scanning
Photo resolution (B&W only)
The process of sending an electronic
image of a paper document into your
computer.
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
Scan to Media
PictBridge
You can scan a black & white or color
document into a memory card or USB
Flash memory drive. Black & white images
can be in TIFF or PDF file format and color
images can be in PDF or JPEG file format.
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
Search
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
An electronic, numerical or alphabetical
listing of stored Speed Dial and Group
numbers.
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Glossary
Speed Dial
A pre-programmed number for easy
dialing. You must press (Speed Dial),
User Settings
A printed report that shows the current
settings of the machine.
the two digit code, and Black Start or
Color Start to start the dialing process.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
Standard resolution
203 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
392 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
B
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
True2Life®
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
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Index
C
A
D
Access codes, storing and dialing ............29
Apple Macintosh
Dialing
access codes and credit card
See Software User's Guide.
Caller ID history .................................... 28
Outgoing Call ........................................ 28
Direct printing
from a non-PictBridge camera .............. 57
from a PictBridge camera ..................... 55
B
Broadcasting ............................................10
C
Setting up your area code .....................26
Canceling
Cleaning
Connecting
F
Fax codes
Remote Access Code ........................... 20
Fax Forwarding
Fax Storage ............................................. 16
Fax, from PC
See Software User's Guide.
two-line external TAD or telephone .......27
ControlCenter
Fax, stand-alone
receiving
See Software User's Guide.
Copy
Broadcasting ..................................... 10
delayed batch transmission ............... 13
delayed fax ........................................ 12
from memory (Dual Access) .............. 10
enlarge/reduce ......................................35
ink save mode .......................................38
page layout (N in 1) ...............................37
set new default ......................................41
sort (ADF only) ......................................38
using a media card .............................40
using a template .................................40
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set new default .....................................9
O
Out of Area (Caller ID) ............................. 25
P
Packing and shipping the machine .......... 63
PaperPort™11SE with OCR
G
See Software User's Guide. See also Help
in the PaperPort™11SE application.
PhotoCapture Center®
from PC
I
Ink cartridges
See Software User's Guide.
Photo Effects
J
Enhance Scenery .............................. 46
Enhance Skin-Tone ........................... 46
Monochrome ..................................... 47
Print settings
Jacks
Convert to RJ11 jack triplex adapter .....26
EXT
L
Borderless ......................................... 52
Brightness ......................................... 51
Printing
LCD (Liquid Crystal Display)
M
Macintosh
See Software User's Guide.
Manual
transmission ..........................................10
Mode, entering
Scan to Media
C
Movie printing ...........................................43
PictBridge
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
Presto! PageManager
See Software User's Guide. See also Help
in the Presto! PageManager application.
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Print
S
Printing
See Software User's Guide.
Scanning
See Software User's Guide.
Shipping the machine .............................. 63
Speed Dial
Q
T
Quick Dial
Access codes and credit card
Broadcasting .........................................10
using Groups ......................................10
Group dial
Speed Dial
TAD (telephone answering device),
Telephone line
two-line telephone system .................... 26
Troubleshooting
Two-line telephone system ...................... 26
TX Lock
setting up from Caller ID history .........30
R
V
Reducing
getting your faxes ..................................22
Remote Setup
Volume, setting
W
Windows®
Journal Period ....................................33
WLAN Report ........................................34
Resolution
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
setting for next fax ...................................9
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Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your multi-function center may not be compatible with the power
available in foreign countries. Using USA or Canada models overseas is at your own risk and
may void your warranty.
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