Brother All in One Printer MFCJ615W User Manual

ADVANCED  
USER’S GUIDE  
MFC-J615W  
MFC-J630W  
Version 0  
USA/CAN  
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Table of Contents  
ii  
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PC-Fax Receive (Windows® only).................................................................17  
iii  
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PhotoCapture Center®: Printing photos from a memory card or  
USB Flash memory drive  
42  
PhotoCapture Center® operations.......................................................................42  
PhotoCapture Center® print settings ...................................................................50  
iv  
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v
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General setup  
1
1
1
Memory storage  
1
Volume Settings  
1
Even if there is a power failure, you will not  
lose the settings you have chosen using the  
Menu key because they are stored  
permanently. Also, you will not lose your  
settings in the FAX, COPY and  
Ring Volume  
1
You can choose a range of ring volume  
levels, from High to Off.  
PHOTO CAPTURE mode key menus if you  
have chosen Set New Default. You may  
have to reset the date and time.  
While the machine is idle, press d or c  
to adjust the volume level. The LCD shows  
the current setting, and each key press will  
change the volume to the next level. The  
machine will keep the new setting until you  
change it.  
You can also change the volume through the  
menu, by following the instructions below:  
Setting the Ring Volume from the  
menu  
1
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Volume.  
Press OK.  
d Press a or b to choose Ring.  
e Press d or c to choose Low, Med, High  
or Off.  
Press OK.  
f Press Stop/Exit.  
1
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Chapter 1  
Beeper Volume  
1
Speaker Volume  
1
When the beeper is on, the machine will beep  
when you press a key, make a mistake, or  
after you send or receive a fax.  
You can choose a range of speaker volume  
levels, from High to Off.  
a Press Menu.  
You can choose a range of beeper volume  
levels, from High to Off.  
b Press a or b to choose  
General Setup.  
Press OK.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Volume.  
Press OK.  
d Press a or b to choose Speaker.  
c Press a or b to choose Volume.  
Press OK.  
e Press d or c to choose Low, Med, High  
or Off.  
Press OK.  
d Press a or b to choose Beeper.  
e Press d or c to choose Low, Med, High  
f Press Stop/Exit.  
You can also adjust the speaker volume by  
or Off.  
Press OK.  
pressing Hook.  
f Press Stop/Exit.  
a Press Hook.  
b Press a or b to choose Speaker.  
Press OK.  
c Press d or c to choose Low, Med, High  
or Off.  
d Press Hook.  
2
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General setup  
Automatic Daylight  
Saving Time  
Sleep Mode  
1
1
1
You can choose how long the machine must  
be idle (from 1 to 60 minutes) before it goes  
into sleep mode. The timer will restart if any  
operation is carried out on the machine.  
You can set the machine to change  
automatically for daylight saving time. It will  
reset itself forward one hour in the Spring and  
backward one hour in the Fall. Make sure you  
have set the correct date and time in the  
Date&Time setting.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
The factory setting is Off, so you will have to  
turn on Automatic Daylight Saving Time as  
follows.  
c Press a or b to choose Sleep Mode.  
a Press Menu.  
d Press d or c to choose 1Min, 2Mins,  
3Mins, 5Mins, 10Mins, 30Mins or  
60Mins.  
b Press a or b to choose  
General Setup.  
Press OK.  
Press OK.  
e Press Stop/Exit.  
c Press a or b to choose  
Auto Daylight.  
d Press d or c to choose On (or Off).  
Press OK.  
e Press Stop/Exit.  
3
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Chapter 1  
Setting the Wallpaper  
1
LCD screen  
1
You can change the wallpaper.  
Setting the backlight  
brightness  
a Press Menu.  
1
b Press a or b to choose  
General Setup.  
Press OK.  
You can adjust the brightness of the LCD  
backlight. If you are having difficulty reading  
the LCD, try changing the brightness setting.  
c Press a or b to choose LCD Settings.  
Press OK.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
d Press a or b to choose Wallpaper.  
Press OK.  
e Press a or b to choose your wallpaper  
from the four available designs.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
d Press a or b to choose Backlight.  
f Press Stop/Exit.  
e Press d or c to choose Light, Med or  
Dark.  
Press OK.  
f Press Stop/Exit.  
Setting the Dim Timer for the  
1
backlight  
You can set how long the LCD backlight stays  
on after you go back to the Ready screen.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
d Press a or b to choose Dim Timer.  
e Press d or c to choose 10Secs,  
20Secs, 30Secs or Off.  
Press OK.  
f Press Stop/Exit.  
4
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General setup  
Mode Timer  
1
1
The machine has four temporary mode keys  
on the control panel: FAX, SCAN, COPY and  
PHOTO CAPTURE. You can change the  
amount of time the machine takes after the  
last Scan, Copy or PhotoCapture operation  
before it returns to Fax mode. If you choose  
Off, the machine stays in the mode you used  
last.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Mode Timer.  
d Press d or c to choose 0Sec, 30Secs,  
1Min, 2Mins, 5Mins or Off.  
Press OK.  
e Press Stop/Exit.  
5
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Security features  
2
2
Setting and changing the  
TX Lock password  
TX Lock  
2
2
TX Lock lets you prevent unauthorized  
access to the machine. You will not be able to  
continue to schedule Delayed Faxes or  
Polling jobs. However, any pre-scheduled  
Delayed Faxes will be sent even if you turn on  
TX Lock, so they will not be lost.  
Note  
If you have already set the password, you  
will not need to set it again.  
While TX Lock is On, the following operations  
are available:  
Setting the password  
2
a Press Menu.  
Receiving faxes  
Fax Forwarding  
b Press a or b to choose Fax.  
Press OK.  
(If Fax Forwarding was already On)  
Paging  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
(If Paging was already On)  
Remote retrieval  
(If Fax Storage was already On)  
d Press a or b to choose TX Lock.  
Press OK.  
PC-Fax Receive  
(If PC-Fax Receive was already On)  
e Enter a 4-digit number for the password.  
Press OK.  
While TX Lock is On, the following operations  
are NOT available:  
Sending faxes  
Copying  
f When the LCD shows Verify:,  
re-enter the password.  
Press OK.  
PC printing  
g Press Stop/Exit.  
Scanning  
PhotoCapture  
Operation from the Control panel  
Note  
If you forget the TX Lock password,  
please call Brother Customer Service.  
(See Brother numbers on page i in the  
Basic User’s Guide.)  
6
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Security features  
Changing the password  
2
Turning TX Lock on/off  
2
a Press Menu.  
Turning TX Lock on  
2
b Press a or b to choose Fax.  
Press OK.  
a Press Menu.  
2
c Press a or b to choose  
Miscellaneous.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
d Press a or b to choose TX Lock.  
Press OK.  
e Press a or b to choose Set Password.  
Press OK.  
d Press a or b to choose TX Lock.  
Press OK.  
f Enter a 4-digit number for the current  
e Press a or b to choose Set TX Lock.  
Press OK.  
password.  
Press OK.  
f Enter the registered 4-digit password.  
Press OK.  
g Enter a 4-digit number for a new  
password.  
The machine goes offline and the LCD  
shows TX Lock Mode.  
Press OK.  
h When the LCD shows Verify:,  
re-enter the password.  
Press OK.  
Turning TX Lock off  
2
a Press Menu.  
i Press Stop/Exit.  
b Enter the registered 4-digit password.  
Press OK.  
TX Lock is automatically turned off.  
Note  
If you enter the wrong password, the LCD  
shows Wrong Password and stays  
offline. The machine will stay in TX Lock  
mode until the registered password is  
entered.  
7
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Sending a fax  
3
3
Contrast  
3
Additional sending  
options  
3
If your document is very light or very dark, you  
may want to change the contrast. For most  
documents the factory setting Auto can be  
used. It automatically chooses the suitable  
contrast for your document.  
Choose Light when sending a light  
document. Choose Dark when sending a  
dark document.  
Sending faxes using multiple  
settings  
3
When you send a fax you can choose any  
combination of these settings: resolution,  
contrast, scan size, etc.  
a Press  
(FAX).  
a Press  
(FAX).  
b Press a or b to choose Contrast.  
The LCD shows:  
c Press d or c to choose Auto, Light or  
Fax Press Start  
FAX  
Dark.  
Enter Number  
Press OK.  
Fax Resolution  
Contrast  
Speed Dial  
Standard  
Auto  
Note  
Even if you choose Light or Dark, the  
machine will send the fax using the Auto  
setting in any of the following conditions:  
b Press a or b to choose a setting you  
want to change.  
• When you send a color fax.  
• When you choose Photo as the Fax  
c Press d or c to choose an option.  
Press OK.  
Resolution.  
d Repeat steps b to c to change more  
settings.  
Note  
• Most settings are temporary and the  
machine returns to its default settings after  
you send a fax.  
• You can save some of the settings you  
use most often by setting them as default.  
These settings will stay until you change  
8
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Sending a fax  
Changing fax resolution  
3
Setting your changes as the  
new default  
3
The quality of a fax can be improved by  
changing the fax resolution.  
You can save the fax settings for  
Fax Resolution, Contrast,  
Real Time TX and Glass ScanSize you  
use most often by setting them as default.  
These settings will stay until you change  
them again.  
a Press  
(FAX).  
b Press a or b to choose  
Fax Resolution.  
3
c Press d or c to choose the resolution  
a Press  
(FAX).  
you want.  
Press OK.  
b Press a or b to choose the setting you  
want to change, and then press d or c to  
choose your new option.  
Note  
You can choose four different resolution  
settings for black & white faxes and two for  
color faxes.  
Press OK.  
Repeat this step for each setting you  
want to change.  
Black & White  
c After changing the last setting, press  
a or b to choose Set New Default.  
Press OK.  
Standard  
Suitable for most typed  
documents.  
Fine  
Good for small print and  
transmits a little slower than  
Standard resolution.  
d Press 1 to choose Yes.  
e Press Stop/Exit.  
S.Fine  
Photo  
Good for small print or artwork  
and transmits slower than Fine  
resolution.  
Restoring fax settings to the  
factory settings  
Use when the document has  
varying shades of gray or is a  
photograph. Photo has the  
slowest transmission.  
3
You can restore the fax settings  
Fax Resolution, Contrast,  
Real Time TX, and Glass ScanSize,  
that you have changed, to the factory  
settings.  
Color  
Standard  
Suitable for most typed  
documents.  
Fine  
Use when the document is a  
photograph. The transmission  
time is slower than Standard  
resolution.  
a Press  
(FAX).  
b Press a or b to choose  
Factory Reset.  
Press OK.  
If you choose S.Fine or Photo and then  
use the Color Start key to send a fax, the  
machine will send the fax using the Fine  
setting.  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
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Chapter 3  
d Press Black Start or Color Start.  
Additional sending  
operations  
If you are using the scanner glass,  
press 1 to send a fax.  
3
e Replace the handset of the external  
Sending a fax manually  
3
phone.  
Manual transmission lets you hear the  
dialing, ringing and fax-receiving tones while  
sending a fax.  
Dual Access  
(Black & White only)  
3
Note  
You can dial a number and start scanning the  
fax into memory—even when the machine is  
sending from memory, receiving faxes or  
printing PC data. The LCD shows the new job  
number and available memory.  
To send a multiple page fax, use the ADF.  
a Press  
(FAX).  
The number of pages you can scan into the  
memory will vary depending on the data that  
is printed on them.  
b Load your document.  
c To listen for a dial tone press Hook or  
pick up the handset of the external  
telephone.  
Note  
If the Out of Memory message appears  
while scanning a document, press  
Stop/Exitto cancel or Black Startto send  
the scanned pages.  
d Dial the fax number.  
e When you hear the fax tone, press  
Black Start or Color Start.  
If you are using the scanner glass  
press 1 on the machine to send a fax.  
Broadcasting  
(Black & White only)  
3
f If you picked up the handset of the  
external telephone, replace it.  
Broadcasting is when the same fax message  
is automatically sent to more than one fax  
number. You can include Groups, Speed Dial  
numbers, and up to 50 manually dialed  
numbers in the same broadcast.  
Sending a fax at the end of a  
conversation  
3
At the end of a conversation you can send a  
fax to the other party before you both hang  
up.  
After the broadcast is finished, a Broadcast  
Report will be printed.  
a Press  
(FAX).  
a Ask the other party to wait for fax tones  
(beeps) and then to press the Start or  
Send key before hanging up.  
b Load your document.  
c Press a or b to choose Broadcasting.  
Press OK.  
b Press  
(FAX).  
c Load your document.  
10  
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Sending a fax  
d You can add numbers to the broadcast  
Canceling a Broadcast in progress  
3
in the following ways:  
a Press Menu.  
Press a or b to choose Add Number  
and enter a number using the dial  
pad.  
b Press a or b to choose Fax.  
Press OK.  
Press OK.  
c Press a or b to choose  
Remaining Jobs.  
Press a or b to choose Speed Dial  
and OK. Press a or b to choose  
Alphabetic Order or  
3
Press OK.  
The LCD will show the fax number being  
dialed and the Broadcast job number.  
Numeric Order and OK.  
Press a or b to select a number and  
OK.  
d Press OK.  
The LCD will ask you the following  
question:  
e After you have entered all the fax  
numbers by repeating step d, press  
a or b to choose Complete.  
Press OK.  
Cancel Job?  
Yes i Press 1  
No  
i Press 2  
f Press Black Start.  
e Press 1 to cancel the fax number being  
dialed.  
Note  
The LCD will then show the Broadcast  
job number.  
• If you did not use up any of the numbers  
for Groups, you can broadcast faxes to as  
many as 250 different numbers.  
f Press OK.  
The LCD will ask you the following  
question:  
• The machine’s available memory will vary  
depending on the types of jobs in the  
memory and the number of locations used  
for broadcasting. If you broadcast to the  
maximum number available, you will not  
be able to use dual access and delayed  
fax.  
Cancel Job?  
Yes i Press 1  
No  
i Press 2  
g To cancel the Broadcast, press 1.  
h Press Stop/Exit.  
• If the Out of Memory message  
appears, press Stop/Exit to stop the job.  
If more than one page has been scanned,  
press Black Start to send the portion that  
is in the machine’s memory.  
11  
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Chapter 3  
Real Time Transmission  
3
Overseas Mode  
3
When you are sending a fax, the machine will  
scan the document into the memory before  
sending it. Then, as soon as the telephone  
line is free, the machine will start dialing and  
sending.  
If you are having difficulty sending a fax  
overseas due to possible interference on the  
telephone line, we recommend that you turn  
on the Overseas mode. After you send a fax  
using this feature, the feature will turn itself  
off.  
Sometimes, you may want to send an  
important document immediately, without  
waiting for memory transmission. You can do  
this by turning on Real Time TX.  
a Press  
(FAX).  
b Load your document.  
a Press  
(FAX).  
c Press a or b to choose  
Overseas Mode.  
b Press a or b to choose Real Time TX.  
d Press d or c to choose On (or Off).  
Press OK.  
c Press d or c to choose On (or Off).  
Press OK.  
Delayed Faxing  
Note  
• If the memory is full and you are sending a  
black & white fax from the ADF, the  
machine will send the document in real  
time (even if Real Time TX is set to  
Off). Faxes from the scanner glass  
cannot be sent until you clear some of the  
memory.  
(Black & White only)  
3
You can store up to 50 faxes in the memory  
to be sent within 24 hours. These faxes will  
be sent at the time of day you enter in step e.  
a Press  
(FAX).  
• In Real Time Transmission, the automatic  
redial feature does not work when you are  
using the scanner glass.  
b Load your document.  
c Press a or b to choose Delayed Fax.  
d Press d or c to choose On.  
Press OK.  
e Enter the time you want the fax to be  
sent (in 24-hour format).  
(For example, enter 19:45 for 7:45 PM.)  
Press OK.  
Note  
• When you set 12h Clock in the  
Date&Time setting, enter the time in  
12-hour format.  
• The number of pages you can scan into  
the memory depends on the amount of  
data that is printed on each page.  
12  
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Sending a fax  
e Do one of the following:  
Delayed Batch Transmission  
(Black & White only)  
To cancel, press 1 to choose Yes.  
3
If you want to cancel another job go  
to step d.  
Before sending the delayed faxes, your  
machine will help you economize by sorting  
all the faxes in the memory by destination and  
scheduled time. All delayed faxes that are  
scheduled to be sent at the same time to the  
same fax number will be sent as one fax to  
save transmission time.  
To exit without canceling, press 2 to  
choose No.  
3
f Repeat steps d and e for each job you  
want to cancel.  
g When you are finished, press Stop/Exit.  
a Press  
(FAX).  
b Press a or b to choose Batch TX.  
c Press d or c to choose On.  
Press OK.  
d Press Stop/Exit.  
Checking and canceling  
waiting jobs  
3
You can check which jobs are still waiting in  
the memory to be sent and cancel a job.  
(If there are no jobs, the LCD shows  
No Jobs Waiting.)  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Remaining Jobs.  
Press OK.  
Any waiting jobs appear on the LCD.  
d Press a or b to scroll through the jobs  
and choose the job you want to cancel.  
Press OK.  
13  
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Chapter 3  
h Place the next page on the scanner  
glass.  
Polling overview  
3
Press OK.  
Repeat steps g and h for each  
additional page.  
Your machine will automatically send  
the fax.  
Polling lets you set up your machine so other  
people can receive faxes from you, but they  
pay for the call. It also lets you call somebody  
else’s fax machine and receive a fax from it,  
so you pay for the call. The polling feature  
needs to be set up on both machines for this  
to work. Not all fax machines support polling.  
Polled Transmit  
(Black & White only)  
3
Polled transmit lets you set up your machine  
to wait with a document so another fax  
machine can call and retrieve it.  
The document will be stored and can be  
retrieved by any other fax machine until you  
delete it from the memory. (See Checking  
Setup for polled transmit  
3
a Press  
(FAX).  
b Load your document.  
c Press a or b to choose Polled TX.  
d Press d or c to choose On (or Off).  
Press OK.  
e Press a or b to choose any settings you  
want to change.  
Press OK.  
After each setting is accepted, you can  
continue to change more settings.  
f Press Black Start.  
g If you are using the scanner glass, the  
LCD will prompt you to choose one of  
the options.  
Press 1 to send another page.  
Go to step h.  
Press 2 or Black Start to send the  
document.  
14  
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Receiving a fax  
4
4
Fax Forwarding  
4
Memory Receive  
(Black & White only)  
4
When you choose Fax Forward, your  
machine stores the received fax in the  
memory. The machine will then dial the fax  
number you have programmed and forward  
the fax message.  
You can only use one Memory Receive  
operation at a time:  
Fax Forwarding  
Paging  
4
a Press Menu.  
Fax Storage  
PC-Fax Receive  
Off  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
You can change your selection at any time. If  
received faxes are still in the machine’s  
memory when you change the Memory  
Receive operation, a question will appear on  
d Press a or b to choose  
Memory Receive.  
Press OK.  
e Press a or b to choose Fax Forward.  
Press OK.  
Receiving faxes into memory  
when paper tray is empty  
4
f Enter the forwarding number (up to  
20 digits).  
Press OK.  
As soon as the paper tray becomes empty  
during fax reception, the LCD shows  
No Paper Fed. Put some paper in the  
paper tray. (See Loading paper and other  
print media in chapter 2 in the Basic User’s  
Guide.)  
g Press a or b to choose  
Backup Print:On or  
Backup Print:Off.  
Press OK.  
The machine will carry on receiving the fax,  
with the remaining pages being stored in  
memory, if enough memory is available.  
IMPORTANT  
• If you choose Backup Print:On, the  
machine will also print the fax at your  
machine so you will have a copy. This is a  
safety feature in case there is a power  
failure before the fax is forwarded or a  
problem at the receiving machine.  
Further incoming faxes will also be stored in  
memory until the memory is full. When the  
memory is full the machine will stop  
automatically answering calls. To print the  
faxes, put fresh paper in the tray.  
• When you receive a color fax, your  
machine prints the color fax at your  
machine but does not send the fax to the  
fax forwarding number you programmed.  
h Press Stop/Exit.  
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Chapter 4  
g Do one of the following:  
Paging  
4
If you are programming your cell  
phone number and do not need to  
enter a PIN, press OK.  
When you choose Paging, your machine  
dials the cell phone or pager number you  
have programmed. This activates your cell  
phone or pager so you will know that you  
have a fax message in the memory.  
If your pager needs a PIN, enter the  
PIN, press #, press Redial/Pause,  
and then enter your fax number  
followed by # #.  
If you have set Paging, a backup copy of the  
received fax will automatically be printed at  
the machine.  
Press OK.  
For example, press:  
a Press Menu.  
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5  
5 6 7 8 9 # #  
b Press a or b to choose Fax.  
Press OK.  
If your pager does not need a PIN,  
press:  
c Press a or b to choose  
Setup Receive.  
Press OK.  
Redial/Pause, and then enter your  
fax number followed by # #.  
Press OK.  
d Press a or b to choose  
Memory Receive.  
Press OK.  
For example, press:  
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #  
e Press a or b to choose Paging.  
Press OK.  
h Press Stop/Exit.  
Note  
f Enter your cell phone or pager number  
followed by # # (up to 20 digits).  
Press OK.  
You cannot change a paging number or  
PIN remotely.  
Do not include the area code if it is the  
same as that of your machine.  
For example, press:  
Fax Storage  
4
1 8 0 0 5 5 5 1 2 3 4 # #  
If you choose Fax Storage, your machine  
stores the received fax in the memory. You  
will be able to retrieve fax messages from  
another location using the remote retrieval  
commands.  
If you have set Fax Storage, a backup copy  
will automatically be printed at the machine.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
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Receiving a fax  
c Press a or b to choose  
Setup Receive.  
Press OK.  
PC-Fax Receive  
(Windows only)  
®
4
If you turn on the PC-Fax Receive feature  
your machine will store received faxes in  
memory and send them to your PC  
automatically. You can then use your PC to  
view and store these faxes.  
d Press a or b to choose  
Memory Receive.  
Press OK.  
e Press a or b to choose Fax Storage.  
Press OK.  
Even if you have turned off your PC (at night  
or on the weekend, for example), your  
machine will receive and store your faxes in  
its memory. The number of received faxes  
that are stored in the memory will appear at  
the bottom left side of the LCD.  
f Press Stop/Exit.  
4
Note  
Color faxes cannot be stored in the  
memory. When you receive a color fax  
your machine prints the color fax at your  
machine.  
When you start your PC and the PC-FAX  
Receiving software runs, your machine  
transfers your faxes to your PC automatically.  
To transfer the received faxes to your PC you  
must have the PC-FAX Receiving software  
running on your PC. (For details, see PC-FAX  
receiving in the Software User’s Guide.)  
Printing a fax from the  
memory  
4
If you have chosen Paging or Fax Storage,  
you can still print a fax from the memory when  
you are at your machine. (See Memory  
If you choose Backup Print:On the  
machine will also print the fax.  
a Press Menu.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
c Press a or b to choose Print Fax.  
Press OK.  
d Press a or b to choose  
Memory Receive.  
Press OK.  
d Press Black Start.  
e Press Stop/Exit.  
e Press a or b to choose  
PC Fax Receive.  
Press OK.  
Note  
When you print a fax from the memory, the  
fax data will be erased.  
f The LCD shows the message  
Run PC-Fax on your computer.  
Press OK.  
g Press a or b to choose <USB> or the PC  
you want to receive faxes.  
Press OK.  
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Chapter 4  
h Press a or b to choose  
Backup Print:On or  
Backup Print:Off.  
Press OK.  
f The LCD shows the message  
Run PC-Fax on your computer.  
Press OK.  
g Press a or b to choose Change.  
Press OK.  
i Press Stop/Exit.  
h Press a or b to choose <USB>, or the PC  
you want to receive faxes.  
Press OK.  
Note  
• PC-Fax Receive is not supported in the  
Mac OS.  
• Before you can set up PC-Fax Receive  
you must install the MFL-Pro Suite  
software on your PC. Make sure your PC  
is connected and turned on. (For details  
see PC-FAX receiving in the Software  
User’s Guide.)  
i Press a or b to choose  
Backup Print:On or  
Backup Print:Off.  
Press OK.  
j Press Stop/Exit.  
• If you get an error message and the  
machine cannot print the faxes in memory,  
you can use this setting to transfer your  
faxes to your PC. (For details, see  
Transferring your faxes or Fax Journal  
report in appendix B in the Basic User’s  
Guide.)  
• When you receive a color fax, your  
machine prints the color fax at your  
machine but does not send the fax to your  
PC.  
Changing the destination PC  
4
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
d Press a or b to choose  
Memory Receive.  
Press OK.  
e Press a or b to choose  
PC Fax Receive.  
Press OK.  
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Receiving a fax  
Turning off Memory Receive  
operations  
Changing Memory Receive  
operations  
4
4
If received faxes remain in your machine’s  
memory when you change the Memory  
Receive Operations, the LCD will ask you  
one of the following questions:  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
Erase All Fax?  
Yes i Press 1  
c Press a or b to choose  
Setup Receive.  
Press OK.  
No  
i Press 2  
4
Print All Fax?  
d Press a or b to choose  
Memory Receive.  
Press OK.  
Yes i Press 1  
No  
i Press 2  
e Press a or b to choose Off.  
Press OK.  
• If you press 1, faxes in the memory will  
be erased or printed before the setting  
changes. If a backup copy has already  
f Press Stop/Exit.  
been printed it will not be printed again.  
• If you press 2, faxes in the memory will  
not be erased or printed and the setting  
will be unchanged.  
Note  
The LCD will give you more options if  
there are received faxes still in the  
machine’s memory. (See Changing  
If received faxes are left in the machine's  
memory when you change to  
PC Fax Receive from another option  
[Fax Forward, Paging or Fax Storage],  
press a or b to choose the PC.  
The LCD will ask you the following question:  
Send Fax to PC?  
Yes i Press 1  
No  
i Press 2  
• If you press 1, faxes in the memory will  
be sent to your PC before the setting  
changes. You will be asked if you want  
to turn on Backup Print. (For details,  
• If you press 2, faxes in the memory will  
not be erased or transferred to your PC  
and the setting will be unchanged.  
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Chapter 4  
Using your Remote Access  
Code  
Remote Retrieval  
4
4
You can call your machine from any  
touch-tone telephone or fax machine and  
then use the remote access code and remote  
commands to retrieve fax messages.  
a Dial your fax number from a touch-tone  
telephone or another fax machine.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by ) at once.  
Setting a Remote Access  
Code  
4
c The machine signals if it has received  
The remote access code lets you access the  
remote retrieval features when you are away  
from your machine. Before you can use the  
remote access and retrieval features, you  
have to set up your own code. The factory  
default code is the inactive code (--- ).  
messages:  
1 long beep — Fax messages  
No beeps — No messages  
d When the machine gives two short  
beeps, enter a command.  
a Press Menu.  
The machine will hang up if you wait  
longer than 30 seconds to enter a  
command.  
The machine will beep three times if you  
enter an invalid command.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Remote Access.  
e Press 9 0 to stop Remote Access when  
you have finished.  
d Enter a three-digit code using numbers  
0-9, l, or #.  
f Hang up.  
Press OK. (The preset “ ” cannot be  
changed.)  
Note  
If your machine is set to Manual mode  
and you want to use the remote retrieval  
features, wait for about 100 seconds after  
it starts ringing, and then enter the remote  
access code within 30 seconds.  
Note  
Do not use the same code as your Fax  
Receive Code (l 5 1) or Telephone  
Answer Code (# 5 1). (See Using external  
and extension telephones in chapter 6 in  
the Basic User’s Guide.)  
e Press Stop/Exit.  
Note  
You can change your code at any time by  
entering a new one. If you want to make  
your code inactive, press Clear in step d  
to restore the inactive setting (--- ) and  
press OK.  
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Receiving a fax  
Remote Fax commands  
4
Follow the commands below to access features when you are away from the machine. When you  
call the machine and enter your remote access code (3 digits followed by ), the system will give  
two short beeps and you must enter a remote command.  
Remote commands  
95 Change the Fax Forwarding,  
Operation details  
Paging or Fax Storage settings  
1 OFF  
You can choose Off after you have retrieved or erased all  
4
your messages.  
2 Fax Forwarding  
3 Paging  
One long beep means the change is accepted. If you hear  
three short beeps, you cannot make a change because  
something has not been set up (for example, a Fax  
Forwarding or Paging number has not been registered).  
You can register your Fax Forwarding number by  
on page 22.) Once you have registered the number, Fax  
Forwarding will work.  
4 Fax Forwarding number  
6 Fax Storage  
96  
Retrieve a fax  
2 Retrieve all faxes  
Enter the number of a remote fax machine to receive stored  
3 Erase faxes from the memory  
If you hear one long beep, fax messages have been erased  
from the memory.  
97  
98  
Check the receiving status  
1 Fax  
You can check whether your machine has received any  
faxes. If yes, you will hear one long beep. If no, you will hear  
three short beeps.  
Change the Receive Mode  
1 External TAD  
2 Fax/Tel  
If you hear one long beep, your change has been accepted.  
3 Fax Only  
90  
Exit  
Pressing 9 0 allows you to exit remote retrieval. Wait for the  
long beep, then replace the handset.  
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Chapter 4  
Retrieving fax messages  
4
Changing your Fax  
Forwarding number  
4
You can call your machine from any  
touch-tone telephone and have your fax  
messages sent to a machine. Before you use  
this feature, you have to turn on Fax Storage.  
You can change the default setting of your fax  
forwarding number from another touch-tone  
telephone or fax machine.  
a Dial your fax number.  
a Dial your fax number.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by ) at once. If you hear one  
long beep, you have messages.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by ) at once. If you hear one  
long beep, you have messages.  
c When you hear two short beeps,  
press 9 6 2.  
c When you hear two short beeps,  
press 9 5 4.  
d Wait for a long beep, and then use the  
dial pad to enter the number of the  
remote fax machine where you want  
your fax messages sent, followed by # #  
(up to 20 digits).  
d Wait for the long beep, enter the new  
number (up to 20 digits) of the remote  
fax machine you want your fax  
messages forwarded to using the dial  
pad, then enter # #.  
Note  
Note  
You cannot use l and # as dial numbers.  
However, press # if you want to create a  
pause.  
You cannot use l and # as dial numbers.  
However, press # if you want to create a  
pause.  
e Hang up after you hear your machine  
beep. Your machine will call the other  
fax machine, which will then print your  
fax messages.  
e Press 9 0 to stop Remote Access when  
you have finished.  
f Hang up after you hear your machine  
beep.  
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Receiving a fax  
Receiving a fax at the end of a  
conversation  
Additional receiving  
operations  
4
4
At the end of a conversation, you can ask the  
other party to fax you information before you  
both hang up.  
Printing a reduced incoming  
fax  
4
a Ask the other party to place the  
document in their machine and to press  
the Start or Send key.  
If you choose On, the machine automatically  
reduces each page of an incoming fax to fit on  
one page of Letter, Legal or A4 size paper.  
The machine calculates the reduction ratio by  
using the page size of the fax and your Paper  
Size setting. (See Paper Size in chapter 2 in  
the Basic User’s Guide.)  
4
b When you hear the other machine's  
CNG tones (slowly repeating beeps),  
press Black Start or Color Start.  
c Press 2 to receive the fax.  
a Press Menu.  
d Replace the handset of the external  
b Press a or b to choose Fax.  
Press OK.  
telephone.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
d Press a or b to choose  
Auto Reduction.  
e Press d or c to choose On (or Off).  
Press OK.  
f Press Stop/Exit.  
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Chapter 4  
e Do one of the following:  
Polling overview  
4
Press a or b to choose Add Number  
and enter the number using a dial  
pad.  
Polling lets you set up your machine so other  
people can receive faxes from you, but they  
pay for the call. It also lets you call somebody  
else’s fax machine and receive a fax from it,  
so you pay for the call. The polling feature  
needs to be set up on both machines for this  
Press OK.  
Press a or b to choose Speed Dial  
and OK. Press a or b to choose  
Alphabetic Order or  
to work. Not all fax machines support polling.  
Numeric Order and OK. Press  
a or b to select a number and OK.  
Polling receive  
4
f After you have entered all the fax  
numbers by repeating step e, press  
a or b to choose Complete.  
Press OK.  
Polling receive lets you call another fax  
machine to receive a fax.  
Setup to receive polling  
4
g Press Black Start.  
The machine polls each number or  
Group number in turn for a document.  
a Press  
(FAX).  
Press Stop/Exit while the machine is dialing  
to cancel the polling process.  
b Press a or b to choose Polling RX.  
c Press d or c to choose On (or Off).  
Press OK.  
To cancel all sequential polling receive jobs,  
d Enter the fax number you are polling.  
e Press Black Start or Color Start.  
The LCD shows Dialing.  
Sequential polling  
(Black & White only)  
4
Sequential polling lets you request  
documents from several fax machines in one  
operation. Afterwards, a Sequential Polling  
Report will be printed.  
a Press  
(FAX).  
b Press a or b to choose Polling RX.  
c Press d or c to choose On (or Off).  
Press OK.  
d Press a or b to choose Broadcasting.  
Press OK.  
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Dialing and storing numbers  
5
5
Caller ID  
5
Voice operations  
5
The Caller ID feature lets you use the Caller  
ID subscriber service offered by many local  
telephone companies. Call your telephone  
company for details. This service shows the  
telephone number, or name if it is available,  
of your caller as the line rings.  
Voice calls can be made either with an  
external telephone, by dialing manually, or by  
using Quick Dial numbers.  
Tone or Pulse (Canada only)  
5
After a few rings, the LCD shows the  
telephone number of your caller (and name, if  
available). Once you answer a call, the Caller  
ID information disappears from the LCD, but  
the call information stays stored in the Caller  
ID memory.  
If you have a Pulse dialing service, but need  
to send tone signals (for example, for  
telephone banking), follow the instructions  
below:  
5
a Pick up the handset of an external  
telephone or press Hook.  
You can view the list or choose one of these  
numbers to fax to, add to Speed Dial, or  
delete from the history. (See Caller ID history  
b Press # on the machine’s control panel.  
Any digits dialed after this will send tone  
signals.  
You can see the first 18 characters of the  
When you hang up, the machine will return to  
the Pulse dialing service.  
number (or name).  
The # Unavailable message means  
the call originated outside your Caller ID  
service area.  
Fax/Tel mode  
5
The Private Call message means the  
caller has intentionally blocked  
When the machine is in Fax/Tel mode, it will  
use the F/T Ring (pseudo/double-ringing) to  
alert you to pick up a voice call.  
transmission of information.  
You can print a list of the Caller ID information  
received by your machine. (See How to print  
If you are at the extension telephone, you'll  
need to lift the handset during the F/T Ring  
and then press # 5 1 between the  
pseudo/double-rings. If no one is on the line,  
or if someone wants to send you a fax, send  
the call back to the machine by  
Note  
• This feature may not be available in  
certain areas of the USA and Canada.  
pressing l 5 1.  
• The Caller ID service varies with different  
carriers. Call your local telephone  
company to find out about the kind of  
service available in your area.  
If you are at the machine, lift the external  
telephone’s handset, and then press Hook to  
answer.  
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Chapter 5  
Your machine can work in a roll-over system  
as long as it is the last number in the  
sequence, so the call cannot roll away. Do not  
put the machine on any of the other numbers;  
when the other lines are busy and a second  
fax call is received, the fax call will be sent to  
a line that does not have a fax machine. Your  
machine will work best on a dedicated  
line.  
Setting up your area code (USA only)  
5
When returning calls from the Caller ID  
history your machine will automatically dial  
“1” plus the area code for all calls. If your local  
dialing plan requires that the “1” not be used  
for calls within your area code enter your area  
code in this setting. With the area code  
setting, calls returned from the Caller ID  
history to your area code will be dialed using  
10 digits (area code + 7-digit number). If your  
dialing plan does not follow the standard 1 +  
area code + 7-digit number dialing system for  
calling outside your area code, you may  
experience problems returning calls  
Two-line telephone system  
5
A two-line telephone system is nothing more  
than two separate telephone numbers on the  
same wall outlet. The two telephone numbers  
can be on separate jacks (RJ11) or mixed into  
one jack (RJ14). Your machine must be  
plugged into an RJ11 jack. RJ11 and RJ14  
jacks may be equal in size and appearance  
and both may contain four wires (black, red,  
green, yellow). To test the type of jack, plug in  
a two-line telephone and see if it can access  
both lines. If it can, you must separate the line  
for your machine. (See Easy Receive in  
chapter 5 in the Basic User’s Guide.)  
automatically from the Caller ID history. If this  
is not the procedure followed by your dialing  
plan, you will not be able to return calls  
automatically.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
Converting telephone wall outlets  
5
There are three ways to convert to an RJ11  
jack. The first two ways may require help from  
the telephone company. You can change the  
wall outlets from one RJ14 jack to two RJ11  
jacks. Or you can have an RJ11 wall outlet  
installed and slave or jump one of the  
telephone numbers to it.  
d Press a or b to choose Caller ID.  
Press OK.  
e Use the dial pad to enter your area code.  
Press OK.  
f Press Stop/Exit.  
The third way is the easiest: Buy a triplex  
adapter. You can plug a triplex adapter into  
an RJ14 outlet. It separates the wires into two  
separate RJ11 jacks (Line 1, Line 2) and a  
third RJ14 jack (Lines 1 and 2). If your  
Special line considerations  
5
Roll-over telephone lines  
5
machine is on Line 1, plug the machine into  
L1 of the triplex adapter. If your machine is on  
Line 2, plug it into L2 of the triple adapter.  
A roll-over telephone system is a group of two  
or more separate telephone lines that pass  
incoming calls to each other if they are busy.  
The calls are usually passed down or “rolled  
over” to the next available telephone line in a  
preset order.  
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Dialing and storing numbers  
Triplex Adapter  
5
d Plug one end of the second telephone  
line cord for your TAD into the L2 jack of  
the two-line TAD. Plug the other end into  
the EXT. jack on the left side of the  
machine.  
RJ14  
RJ11  
RJ14  
1
2
Installing machine, external two-line  
TAD and two-line telephone  
5
4
3
When you are installing an external two-line  
telephone answering device (TAD) and a  
two-line telephone, your machine must be  
isolated on one line at both the wall jack and  
at the TAD. The most common connection is  
to put the machine on Line 2, which is  
5
1
2
3
4
Triplex Adapter  
Two Line Telephone  
External Two Line TAD  
Machine  
explained in the following steps. The back of  
the two-line TAD must have two telephone  
jacks: one labeled L1 or L1/L2, and the other  
labeled L2. You will need at least three  
telephone line cords, the one that came with  
your machine and two for your external two-  
line TAD. You will need a fourth line cord if  
you add a two-line telephone.  
You can keep two-line telephones on other  
wall outlets as always. There are two ways to  
add a two-line telephone to the machine's  
wall outlet. You can plug the telephone line  
cord from the two-line telephone into the  
L1+L2 jack of the triplex adapter. Or you can  
plug the two-line telephone into the TEL jack  
of the two-line TAD.  
a Put the two-line TAD and the two-line  
telephone next to your machine.  
b Plug one end of the telephone line cord  
for your machine into the L2 jack of the  
triplex adapter. Plug the other end into  
the LINE jack on the back of the  
machine.  
c Plug one end of the first telephone line  
cord for your TAD into the L1 jack of the  
triplex adapter. Plug the other end into  
the L1 or L1/L2 jack of the two-line TAD.  
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Chapter 5  
Caller ID history  
5
Additional dialing  
operations  
5
This feature requires the Caller ID subscriber  
service offered by many local telephone  
companies. (See Caller ID on page 25.)  
Outgoing Call  
5
The number, or name if available, from the  
last 30 faxes and telephone calls you  
received will be stored in the Caller ID history.  
You can view the list or choose one of these  
numbers to fax to, add to Speed Dial or delete  
from the history. When the thirty-first call  
comes into the machine, it replaces  
The last 30 numbers you sent a fax to will be  
stored in the outgoing call history. You can  
choose one of these numbers to fax to, add to  
Speed Dial, or delete from the history.  
a Press Redial/Pause.  
You can also choose Outgoing Call  
information about the first call.  
by pressing  
(FAX).  
Note  
b Press a or b to choose the number you  
If you are not a Caller ID subscriber, Caller  
ID history only allows you to view and  
delete the dates of calls.  
want.  
Press OK.  
c Do one of the following:  
a Press Redial/Pause and press l.  
You can also choose  
To send a fax, press a or b to choose  
Send a fax.  
Caller ID hist. by pressing  
(FAX).  
Press OK.  
Press Black Start or Color Start.  
b Press a or b to choose the number you  
want.  
If you want to store the number,  
press a or b to choose  
Press OK.  
Add SpeedDial.  
c Do one of the following:  
Press OK.  
To send a fax, press a or b to choose  
Send a fax.  
Press OK.  
Press Black Start or Color Start.  
Press a or b to choose Delete.  
Press OK.  
If you want to store the number,  
press a or b to choose  
Press 1 to confirm.  
Add SpeedDial.  
Press OK.  
d Press Stop/Exit.  
Press a or b to choose Delete.  
Press OK.  
Press 1 to confirm.  
d Press Stop/Exit.  
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Dialing and storing numbers  
e Press a or b to choose Search.  
Press OK.  
Note  
• (USA only) If you redial from the Caller ID  
history outside your area code, you must  
set up your AREA CODE in advance.  
f Enter 02.  
g Press Black Start or Color Start.  
You will dial “555-7000”.  
To temporarily change a number, you can  
substitute part of the number with manual  
dialing using the dial pad. For example, to  
change the number to 555-7001 you could  
• You can print the Caller ID List.  
Dialing access codes and  
credit card numbers  
press  
(Speed Dial), choose Search,  
5
press 03 and then press 7001 using the dial  
pad.  
5
Sometimes, you may want to choose from  
several long distance carriers when you send  
a fax. Rates may vary depending on the time  
and destination. To take advantage of low  
rates, you can store the access codes of long-  
distance carriers and credit card numbers as  
Speed Dial numbers. You can store these  
long dialing sequences by dividing them and  
setting them up as separate Speed Dial  
numbers in any combination. You can even  
include manual dialing using the dial pad.  
(See Storing Speed Dial numbers in  
Note  
If you must wait for another dial tone or  
signal at any point in the dialing sequence,  
create a pause in the number by pressing  
Redial/Pause. Each key press adds a  
3.5-second delay.  
chapter 7 in the Basic User’s Guide.)  
For example, you might have stored “555” on  
Speed Dial: 03 and “7000” on Speed Dial: 02.  
You can use them both to dial “555-7000” if  
you press the following keys:  
a Press  
(Speed Dial).  
b Press a or b to choose Search.  
Press OK.  
c Enter 03.  
d Press a or b to choose Speed Dial.  
Press OK.  
Note  
If you stored 2 numbers in one Speed Dial  
location, you will be asked which number  
you want to send to.  
29  
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Chapter 5  
h Press a or b to choose Complete.  
Press OK.  
Additional ways to  
store numbers  
5
i Press Stop/Exit.  
Storing Speed Dial numbers  
from Outgoing Calls  
Storing Speed Dial numbers  
from the Caller ID history  
5
5
You can also store Speed Dial numbers from  
the Outgoing Call history.  
If you have the Caller ID subscriber service  
from your telephone company you can also  
store Speed Dial numbers from incoming  
calls in the Caller ID History. (See Caller ID  
a Press Redial/Pause.  
You can also choose Outgoing Call  
by pressing  
(FAX).  
a Press Redial/Pause and press l.  
You can also choose  
b Press a or b to choose the name or  
number you want to store.  
Press OK.  
Caller ID hist. by pressing  
(FAX).  
c Press a or b to choose  
Add SpeedDial.  
Press OK.  
b Press a or b to choose the number you  
want to store.  
Press OK.  
d Press a or b to choose the 2-digit  
Speed Dial location where you want to  
store the number.  
c Press a or b to choose  
Add SpeedDial.  
Press OK.  
Press OK.  
d Press a or b to choose the 2-digit  
Speed Dial location where you want to  
store the number.  
e Do one of the following:  
Enter the name (up to 16 characters)  
using the dial pad.  
Press OK.  
Press OK.  
e Do one of the following:  
(To help you enter letters, see  
Entering Text in appendix C in the  
Basic User’s Guide.)  
If you want to store the displayed  
name, press OK.  
Enter the name (up to 16 characters)  
To store the number without a name,  
press OK.  
using the dial pad.  
Press OK.  
f Press OK to confirm the fax or  
(To help you enter letters, see  
Entering Text in appendix C in the  
Basic User’s Guide.)  
telephone number.  
g Do one of the following:  
To store the number without a name,  
press OK.  
Enter a second fax or telephone  
number (up to 20 digits).  
Press OK.  
f Press OK to confirm the fax or  
telephone number.  
If you do not want to store a second  
number, press OK.  
30  
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Dialing and storing numbers  
g Do one of the following:  
e If you want to change the Group name,  
press a or b to choose  
Enter a second fax or telephone  
Change Group Name and press OK.  
Then enter the new Group name and  
press OK.  
number (up to 20 digits).  
Press OK.  
If you do not want to store a second  
number, press OK.  
f Press a or b to choose Add Number.  
Press OK.  
h Press a or b to choose Complete.  
Press OK.  
g To add numbers to the group, press  
a or b to choose Alphabetic Order  
or Numeric Order and OK. Press  
a or b to select a number and OK.  
i Press Stop/Exit.  
Setting up groups for  
broadcasting  
h Do one of the following:  
5
5
To add another number to the group,  
repeat steps f to g.  
Groups, which can be stored in a Speed Dial  
location, allow you to send the same fax  
message to many fax numbers by pressing  
If you are finished adding numbers to  
the group, press a or b to choose  
Complete.  
only  
(Speed Dial), Search, OK,  
Press OK.  
the two-digit location and Black Start.  
First, you'll need to store each fax number in  
a Speed Dial location. Then you can include  
them as numbers in the Group. Each Group  
uses up a Speed Dial location. You can have  
up to six Groups, or you can assign up to  
198 numbers in a large Group.  
i Do one of the following:  
To store another Group for  
broadcasting, repeat steps c to h.  
To finish storing Groups for  
broadcasting, press Stop/Exit.  
on page 10 and Storing Speed Dial numbers  
in chapter 7 in the Basic User’s Guide.)  
Note  
You can print a list of all the Speed Dial  
numbers. Group numbers will be marked  
in the GROUP column. (See Reports  
a Press  
(Speed Dial).  
b Press a or b to choose Setup Groups.  
Press OK.  
c Press a or b to choose GROUP1,  
GROUP2, GROUP3, GROUP4, GROUP5 or  
GROUP6 for the Group name where you  
will store the fax numbers.  
Press OK.  
d Press a or b to choose the 2-digit  
Speed Dial location where you want to  
store the Group.  
Press OK.  
31  
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Chapter 5  
Changing a Group name  
5
Deleting a number from a Group  
5
a Press (Speed Dial).  
a Press (Speed Dial).  
b Press a or b to choose Setup Groups.  
Press OK.  
b Press a or b to choose Setup Groups.  
Press OK.  
c Press a or b to choose the Group name  
you want to change.  
c Press a or b to choose the Group you  
want to change.  
Press OK.  
Press OK.  
d Press a or b to choose  
Change Group Name.  
Press OK.  
d Press a or b to choose the number you  
want to delete.  
Press OK.  
Press 1 to confirm.  
Note  
How to change the stored name or  
number:  
e Press a or b to choose Complete.  
Press OK.  
If you want to change a character, press  
d or c to position the cursor under the  
character you want to change, and then  
press Clear. Re-enter the character.  
f Press Stop/Exit.  
e Enter the new name (up to  
16 characters) using the dial pad.  
Press OK.  
(See Entering Text in appendix C in the  
Basic User’s Guide. For example, type  
NEW CLIENTS.)  
f Press a or b to choose Complete.  
Press OK.  
g Press Stop/Exit.  
Deleting a Group  
5
a Press (Speed Dial).  
b Press a or b to choose Setup Groups.  
Press OK.  
c Press a or b to choose the Group you  
want to delete.  
Press OK.  
d Press a or b to choose Delete.  
Press OK.  
Press 1 to confirm.  
e Press Stop/Exit.  
32  
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Printing reports  
6
6
e Press d or c to choose an interval.  
Fax reports  
6
Press OK.  
If you choose Every 50 Faxes, go to  
step h.  
You need to set up the Transmission  
Verification Report and Journal Period using  
the Menu keys.  
6, 12, 24 hours, 2 or 7 days  
The machine will print the report at  
the chosen time and then erase all  
jobs from its memory. If the  
Transmission Verification  
Report  
6
machine's memory becomes full with  
200 jobs before the time you chose  
has passed, the machine will print  
the Journal early and then erase all  
jobs from the memory. If you want an  
extra report before it is due to print,  
you can print it without erasing the  
jobs from the memory.  
You can use the Transmission Verification  
Report as proof that you sent a fax. (For  
details about how to set up the type of report  
you want, see Transmission Verification  
Report in chapter 4 in the Basic User's  
Guide.)  
6
Every 50 Faxes  
Fax Journal (activity report)  
6
The machine will print the Journal  
when the machine has stored  
50 jobs.  
You can set the machine to print a journal at  
specific intervals (every 50 faxes, 6, 12 or  
24 hours, 2 or 7 days). If you set the interval  
to Off, you can still print the report by  
following the steps in How to print a report  
on page 34. The factory setting is  
f Enter the time to start printing in 24-hour  
format.  
Press OK.  
(For example: enter 19:45 for 7:45 PM.)  
Every 50 Faxes.  
Note  
a Press Menu.  
When you set 12h Clock in the  
Date&Time setting, enter the time in  
12-hour format.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Report Setting.  
Press OK.  
g If you choose Every 7 Days, the LCD  
will ask you to choose the first day for  
the 7-day countdown.  
d Press a or b to choose  
Journal Period.  
h Press Stop/Exit.  
33  
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Chapter 6  
How to print a report  
6
Reports  
6
The following reports are available:  
a Press Menu.  
Transmission  
b Press a or b to choose  
Print Reports.  
Press OK.  
Prints a Transmission Verification Report  
for your last transmission.  
Help List  
c Press a or b to choose the report you  
A help list showing how to program your  
machine.  
want.  
Press OK.  
Quick Dial  
d (Quick Dial only) Press a or b to choose  
Alphabetic Order or  
Numeric Order.  
Lists names and numbers stored in the  
Speed Dial memory, in alphabetical or  
numerical order.  
Press OK.  
Fax Journal  
e Press Black Start.  
f Press Stop/Exit.  
Lists information about the last incoming  
and outgoing faxes.  
(TX: Transmit.) (RX: Receive.)  
User Settings  
Lists your settings.  
Network Config  
Lists your Network settings.  
WLAN Report  
Prints the result of the WLAN connection.  
Caller ID hist.  
Lists the available Caller ID information  
about the last 30 received faxes and  
telephone calls.  
34  
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Making copies  
7
7
Changing copy quality  
7
Copy settings  
7
You can choose from a range of quality. The  
factory setting is Normal.  
You can change the copy settings temporarily  
for the next copy.  
Fast  
These settings are temporary, and the  
machine returns to its default settings  
1 minute after copying, unless you have set  
the Mode Timer to 30 seconds or less. (See  
Fast copy speed and lowest amount of ink  
used. Use to save time printing  
documents to be proof-read, large  
documents or many copies.  
To change a setting, press COPY and then  
press a or b to scroll through the copy  
settings. When the setting you want is  
highlighted, press OK.  
Normal  
Normal is the recommended mode for  
ordinary printouts. This produces good  
copy quality with good copy speed.  
When you are finished choosing settings,  
press Black Start or Color Start.  
Best  
7
Use Best mode to copy precise images  
such as photographs. This provides the  
highest resolution and slowest speed.  
Note  
You can save some of the settings that  
you use most often by setting them as  
default. These settings will stay until you  
change them again. (See Setting your  
a Press  
(COPY).  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Quality.  
Stop copying  
7
To stop copying, press Stop/Exit.  
e Press d or c to choose Fast, Normal or  
Best.  
Press OK.  
f If you do not want to change additional  
settings, press Black Start or  
Color Start.  
Enlarging or reducing the  
copied image  
7
You can choose an enlargement or reduction  
ratio. If you choose Fit to Page, your  
machine will adjust the size automatically to  
the paper size you set.  
35  
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Chapter 7  
g If you do not want to change additional  
settings, press Black Start or  
Color Start.  
a Press  
(COPY).  
b Load your document.  
Note  
c Enter the number of copies you want.  
Page Layout is not available with  
Enlarge/Reduce.  
d Press a or b to choose  
Enlarge/Reduce.  
Page Layout, Book Copy, Sort and  
Watermark Copy are not available with  
Fit to Page.  
e Press d or c to choose 100%, Enlarge,  
Reduce, Fit to Page or  
Custom(25-400%).  
Fit to Page does not work properly  
when the document on the scanner glass  
is skewed more than 3 degrees. Using the  
document guidelines on the left and top,  
place your document in the upper left  
hand corner, with the document face down  
on the scanner glass.  
f Do one of the following:  
If you chose Enlarge or Reduce,  
press OK and press d or c to choose  
the enlargement or reduction ratio  
you want.  
Press OK.  
Fit to Page is not available when  
using the ADF.  
If you chose Custom(25-400%),  
press OK and then enter an  
enlargement or reduction ratio from  
25% to 400%.  
Press OK.  
If you chose 100% or Fit to Page,  
go to step g.  
198% 4"x6"iA4  
186% 4"x6"iLTR  
104% EXEiLTR  
100%  
97% LTRiA4  
93% A4iLTR  
85% LTRiEXE  
83% LGLiA4  
78% LGLiLTR  
46% LTRi4"x6"  
Fit to Page  
Custom(25-400%)  
36  
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Making copies  
e Press d or c to choose Off(1 in 1),  
2 in 1 (P), 2 in 1 (L),  
4 in 1 (P), 4 in 1 (L) or  
Poster(3 x 3).  
Making N in 1 copies or a  
poster (Page Layout)  
7
The N in 1 copy feature can help you save  
paper by letting you copy two or four pages  
onto one printed page.  
Press OK.  
f If you do not want to change additional  
settings, press Black Start or  
You can also produce a poster. When you  
use the poster feature your machine divides  
your document into sections, then enlarges  
the sections so you can assemble them into a  
poster. If you want to print a poster, use the  
scanner glass.  
Color Start to scan the page.  
If you placed the document in the ADF  
or are making a poster, the machine  
scans the pages and starts printing.  
If you are using the scanner glass, go  
to step g.  
IMPORTANT  
• Make sure the paper size is set to  
g After the machine scans the page,  
press 1 to scan the next page.  
Letter, A4 or Executive.  
• Poster copy is not available for Executive  
size paper.  
h Place the next page on the scanner  
7
glass.  
• You cannot use the Enlarge/Reduce  
Press OK.  
setting with the N in 1 and Poster features.  
i Repeat steps g and h for each page of  
• If you are producing multiple color copies,  
N in 1 copy is not available.  
the layout.  
j After all the pages have been scanned,  
press 2 to finish.  
(P) means Portrait and (L) means  
Landscape.  
• You can only make one poster copy at a  
time.  
Note  
If you have chosen photo paper as the  
Paper Type for N in 1 copies, the machine  
will print the images as if plain paper had  
been chosen.  
Note  
Watermark Copy, Book Copy, Sort,  
Ink Save Mode and Enlarge/Reduce  
are not available with Page Layout.  
Place the document face down in the  
direction shown below:  
2 in 1 (P)  
2 in 1 (L)  
a Press  
(COPY).  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Page Layout.  
37  
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Chapter 7  
4 in 1 (P)  
Adjusting Density  
7
You can adjust the copy density to make  
copies darker or lighter.  
a Press  
(COPY).  
4 in 1 (L)  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Density.  
Poster(3 x 3)  
You can make a poster size copy of a  
photograph.  
e Press c to make the copy darker or d to  
make the copy lighter.  
Press OK.  
f If you do not want to change additional  
settings, press Black Start or  
Color Start.  
Ink Save Mode  
7
Ink Save Mode can help you save some ink.  
Your machine detects the edges of the image  
and prints the outline of the image.  
Sorting copies using the ADF  
7
The amount of ink saved will vary depending  
on the document.  
You can sort multiple copies. Pages will be  
stacked in the order 321, 321, 321, and so on.  
Ink Save Mode: Off  
7
a Press  
(COPY).  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Stack/Sort.  
e Press d or c to choose Sort.  
Press OK.  
f If you do not want to change additional  
settings, press Black Start or  
Color Start.  
Note  
Fit to Page, Page Layout and  
Book Copy are not available with Sort.  
38  
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Making copies  
Ink Save Mode: On  
7
Book Copy  
7
Book copy corrects dark borders and skew  
when copying from the scanner glass. Your  
machine can correct the data automatically or  
you can make specific corrections.  
a Press  
(COPY).  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Book Copy.  
e Do one of the following:  
a Press  
(COPY).  
b Load your document.  
If you want to correct the data  
yourself, press d or c to choose  
On(Preview).  
c Enter the number of copies you want.  
7
d Press a or b to choose  
Ink Save Mode.  
Press Black Start or Color Start  
and go to step f.  
If you want the machine to correct  
the data automatically, press d or c  
to choose On and go to step g.  
e Press d or c to choose On (or Off).  
Press OK.  
f If you do not want to change any  
additional settings, press Black Start or  
Color Start.  
f Adjust the skewed data by using # or l.  
Remove the shadows by using a or b.  
g If you are finished making corrections,  
press Black Start or Color Start.  
Note  
Watermark Copy, Book Copy and  
Page Layout are not available with  
Ink Save Mode.  
Note  
Page Layout, Sort, Ink Save Mode,  
Fit to Page and Watermark Copy  
are not available with Book Copy.  
Ink Save Mode may make your  
printouts look different from your original  
document.  
• The Book Copy feature is supported by  
• The Ink Save Mode feature is  
technology from Reallusion, Inc.  
supported by technology from Reallusion,  
Inc.  
39  
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Chapter 7  
Using media card or a USB Flash  
memory drive  
Watermark Copy  
7
7
You can place a logo or text into your  
document as a Watermark. You can select  
one of the template watermarks, data from  
your media cards or USB Flash memory  
drive, or scanned data.  
a Press  
(COPY).  
b Load your document.  
c Enter the number of copies you want.  
Note  
d Press a or b to choose  
Watermark Copy.  
Press OK.  
Fit to Page, Page Layout,  
Ink Save Mode and Book Copy are  
not available with Watermark Copy.  
e Press d or c to choose On.  
• The Watermark Copy feature is  
supported by technology from Reallusion,  
f Press a or b to choose  
Current Setting.  
Press OK.  
Inc.  
g Insert a media card or USB Flash  
memory drive. Press a or b to choose  
Media.  
Using a template  
7
a Press  
(COPY).  
h Press OK and then press d or c to  
choose the data you want to use for the  
watermark.  
b Load your document.  
c Enter the number of copies you want.  
i Press OK and change any additional  
settings from the options shown on the  
LCD.  
d Press a or b to choose  
Watermark Copy.  
Press OK.  
j If you do not want to change additional  
settings, press Black Start or  
Color Start.  
e Press d or c to choose On.  
f Press a or b to choose  
Current Setting.  
Press OK.  
IMPORTANT  
DO NOT take out the memory card or  
USB Flash memory drive while  
PHOTO CAPTURE is blinking to avoid  
damaging the card, USB Flash memory  
drive, or the data stored on them.  
g Press a or b to choose Template.  
Press OK.  
h Change the settings from the options  
displayed on the LCD if required.  
i If you do not want to change additional  
settings, press Black Start or  
Color Start.  
40  
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Making copies  
Using a scanned paper document as  
your watermark  
Setting your changes as the  
new default  
7
7
a Press  
(COPY).  
You can save the copy settings for Quality,  
Enlarge/Reduce, Density,  
Ink Save Mode and Page Layout that  
you use most often by setting them as the  
default settings. These settings will stay until  
you change them again.  
b Enter the number of copies you want.  
c Press a or b to choose  
Watermark Copy.  
Press OK.  
a Press  
(COPY).  
d Press d or c to choose On.  
b Press a or b and d or c to choose your  
new setting.  
e Press a or b to choose  
Current Setting.  
Press OK.  
Press OK.  
Repeat this step for each setting you  
want to change.  
f Press a or b to choose Scan. Press OK,  
and place the page that you want to use  
as a watermark on the scanner glass.  
c After changing the last setting, press  
a or b to choose Set New Default.  
Press OK.  
7
g Press Black Start or Color Start.  
h Take out the watermark document you  
scanned and load the document you  
want to copy.  
d Press 1 to choose Yes.  
e Press Stop/Exit.  
i Press d or c to change the  
Transparency of the watermark.  
Press OK.  
Restoring all settings to the  
factory settings  
7
j If you do not want to change any  
additional settings, press Black Start or  
Color Start.  
You can restore the copy settings  
Quality, Enlarge/Reduce, Density,  
Ink Save Mode, and Page Layout, that  
you have changed, to the factory settings.  
Note  
You cannot enlarge or reduce the  
scanned watermark.  
a Press  
(COPY).  
b Press a or b to choose  
Factory Reset.  
Press OK.  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
41  
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PhotoCapture Center®: Printing  
photos from a memory card or  
USB Flash memory drive  
8
8
PhotoCapture Center®  
operations  
Please be aware of the following:  
When printing an index or image, the  
8
PhotoCapture Center® will print all valid  
images, even if one or more images have  
been corrupted. Corrupted images will not  
be printed.  
Memory cards,  
USB Flash memory drive and  
folder structures  
(memory card users)  
8
Your machine is designed to read memory  
cards that have been formatted by a digital  
camera.  
Your machine is designed to be compatible  
with modern digital camera image files,  
memory cards and USB Flash memory drive;  
however, please read the points below to  
avoid errors:  
When a digital camera formats a memory  
card it creates a special folder into which it  
copies image data. If you need to modify  
the image data stored on a memory card  
with your PC, we recommend that you do  
not modify the folder structure created by  
the digital camera. When saving new or  
modified image files to the memory card  
we also recommend you use the same  
folder your digital camera uses. If the data  
is not saved to the same folder, the  
machine may not be able to read the file or  
print the image.  
The image file extension must be .JPG  
(other image file extensions like .JPEG,  
.TIF, .GIF and so on will not be  
recognized).  
Direct PhotoCapture Center® printing  
must be performed separately from  
PhotoCapture Center® operations using  
the PC. (Simultaneous operation is not  
available.)  
The machine can read up to 999 files on a  
(USB Flash memory drive users)  
memory card or USB Flash memory drive.  
This machine supports USB Flash  
The DPOF file on the memory cards must  
be in a valid DPOF format. (See DPOF  
memory drives that have been formatted  
by Windows®.  
42  
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive  
Movie printing  
8
Print Images  
8
You can print images from movie files that are  
stored on a memory card or USB Flash  
memory drive.  
Print Index (Thumbnails)  
8
The PhotoCapture Center® assigns numbers  
for images (such as No.1, No.2, No.3, and so  
on).  
A movie file is automatically divided into  
9 parts by movie recording times and is  
placed in 3 lines, then you can see and print  
the scenes that have been automatically  
divided.  
Note  
• You cannot choose a particular movie  
scene.  
• You can use AVI or MOV movie file  
formats. However, if an AVI file size is  
1 GB or more (the shooting time is about  
30 minutes) or a MOV file size is 2 GB or  
more (the shooting time is about  
The PhotoCapture Center® does not  
recognize any other numbers or file names  
that your digital camera or computer has  
used to identify the pictures. You can print a  
thumbnail page. This will show all the pictures  
on the memory card or USB Flash memory  
drive.  
60 minutes), these files cannot be printed.  
8
Note  
Only file names that are 8 characters or  
less will be printed correctly on the index  
sheet.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
Press  
(PHOTO CAPTURE).  
b Press a or b to choose Print Index.  
Press OK.  
43  
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Chapter 8  
c Press a or b to choose  
Layout Format. Press d or c to  
choose 6 Images/Line or  
5 Images/Line.  
c Press a or b to choose Print Photos.  
Press OK.  
d Enter the image number that you want to  
print from the Index page (Thumbnails).  
Press OK.  
Press OK.  
e Repeat step d until you have entered  
all the image numbers that you want to  
print.  
Note  
6 Images/Line  
5 Images/Line  
• You can enter multiple numbers at one  
time by using the l key for a comma or the  
# key for a hyphen. For example, Enter 1,  
l, 3, l, 6 to print images No.1, No.3 and  
No.6. Enter 1, #, 5 to print images No.1 to  
No.5.  
Print time for 5 Images/Line will be  
slower than 6 Images/Line, but the  
quality is better.  
d Do one of the following:  
• You can enter up to 12 characters  
(including commas) for the image  
numbers you want to print.  
Press a or b to choose  
Paper Type, and press d or c to  
choose the type of paper you are  
using, Plain Paper,  
Inkjet Paper, Brother BP71,  
Brother BP61 or Other Glossy.  
f After you have chosen all the image  
numbers, press OK again.  
Press OK.  
g Enter the number of copies you want  
Press a or b to choose Paper Size  
and press d or c to choose the paper  
size you are using, Letter or A4.  
using the dial pad.  
h Do one of the following:  
Press OK.  
Change the print settings. (See  
PhotoCapture Center® print settings  
If you do not want to change the  
paper settings, go to step e.  
If you do not want to change any  
settings, press Color Start to print.  
e Press Color Start to print.  
Printing Photos  
8
Before you can print an individual image, you  
have to know the image number.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
Press  
(PHOTO CAPTURE).  
b Print the Index. (See Print Index  
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive  
Auto Correct  
8
Print All Photos  
8
Auto Correct is available for most photos. The  
machine decides the suitable effect for your  
photo.  
You can print all the photos on your memory  
card or USB Flash memory drive.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
Press  
(PHOTO CAPTURE).  
Press  
(PHOTO CAPTURE).  
b Press a or b to choose  
Print All Photos.  
Press OK.  
b Press a or b to choose  
Enhance Photos.  
Press OK.  
c Enter the number of copies you want  
c Press d or c to choose your photo or  
using the dial pad.  
picture.  
Press OK.  
d Do one of the following:  
d Press a or b to choose Auto Correct.  
Press OK.  
Change the print settings. (See  
PhotoCapture Center® print settings  
Note  
If you do not want to change any  
settings, press Color Start to print.  
8
If Remove Red-Eye appears on the LCD,  
press # to attempt to remove red-eye from  
your photo.  
Enhance Photos  
8
e Press OK and enter the number of  
You can edit and add effects to your photos  
and view them on the LCD before printing.  
copies you want using the dial pad.  
f Do one of the following:  
Note  
Press OK and change the print  
settings. (See PhotoCapture  
• After adding each effect, you can enlarge  
the view of the image by pressing l. To go  
back to the original size, press l again.  
Center® print settings on page 50.)  
If you do not want to change any  
settings, press Color Start to print.  
• The Enhance Photos feature is  
supported by technology from Reallusion,  
Inc.  
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Chapter 8  
b Press a or b to choose  
Enhance Photos.  
Press OK.  
Enhance Skin-Tone  
8
Enhance Skin-Tone is best used for adjusting  
portrait photographs. It detects human skin  
color in your photos and adjusts the image.  
c Press d or c to choose your photo or  
picture.  
Press OK.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
d Press a or b to choose  
Enhance Scenery.  
Press OK.  
Press  
(PHOTO CAPTURE).  
b Press a or b to choose  
Enhance Photos.  
Press OK.  
Note  
You can also adjust the effect level  
manually, by pressing a or b.  
c Press d or c to choose your photo or  
picture.  
e Press OK and enter the number of  
Press OK.  
copies you want using the dial pad.  
d Press a or b to choose Enhance Skin.  
Press OK.  
f Do one of the following:  
Press OK and change the print  
settings. (See PhotoCapture  
Note  
Center® print settings on page 50.)  
You can also adjust the effect level  
manually, by pressing a or b.  
If you do not want to change any  
settings, press Color Start to print.  
e Press OK and enter the number of  
copies you want using the dial pad.  
Remove Red-Eye  
8
f Do one of the following:  
The machine detects eyes in your photos and  
will attempt to remove red-eye from your  
photo.  
Press OK and change the print  
settings. (See PhotoCapture  
Center® print settings on page 50.)  
Note  
If you do not want to change any  
settings, press Color Start to print.  
There are some cases when red-eye may  
not be removed.  
• When the face is too small in the  
image.  
Enhance Scenery  
8
Enhance Scenery is best used for adjusting  
landscape photographs. It highlights green  
and blue areas in your photo, so that the  
landscape looks more sharp and vivid.  
• When the face is turning too far up,  
down, left or right.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
Press  
(PHOTO CAPTURE).  
Press  
(PHOTO CAPTURE).  
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive  
b Press a or b to choose  
c Press d or c to choose your photo or  
Enhance Photos.  
Press OK.  
picture.  
Press OK.  
c Press d or c to choose your photo or  
d Press a or b to choose Monochrome.  
Press OK.  
picture.  
Press OK.  
e Press OK and enter the number of  
d Press a or b to choose  
Remove Red-Eye.  
Press OK.  
copies you want using the dial pad.  
f Do one of the following:  
Press OK and change the print  
settings. (See PhotoCapture  
When Remove Red-Eye is  
successful, the photo with the effect  
is shown. The adjusted part is shown  
in a red frame.  
Center® print settings on page 50.)  
If you do not want to change any  
settings, press Color Start to print.  
When Remove Red-Eye is  
unsuccessful,  
Unable to Detect. is shown.  
Sepia  
8
Press OK.  
You can convert the color of your photo to  
sepia.  
Note  
Press # to try Remove Red-Eye once  
again.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
8
e Press OK and enter the number of  
Press  
(PHOTO CAPTURE).  
copies you want using the dial pad.  
b Press a or b to choose  
Enhance Photos.  
Press OK.  
f Do one of the following:  
Press OK and change the print  
settings. (See PhotoCapture  
c Press d or c to choose your photo or  
Center® print settings on page 50.)  
picture.  
Press OK.  
If you do not want to change any  
settings, press Color Start to print.  
d Press a or b to choose Sepia.  
Press OK.  
Monochrome  
8
e Press OK. Then enter the number of  
You can convert your photo to black & white.  
copies you want using the dial pad.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
f Do one of the following:  
Press OK and change the print  
settings. (See PhotoCapture  
Press  
(PHOTO CAPTURE).  
Center® print settings on page 50.)  
b Press a or b to choose  
Enhance Photos.  
Press OK.  
If you do not want to change any  
settings, press Color Start to print.  
47  
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Chapter 8  
Search by Date  
8
Slide Show  
8
You can find your photos based on date.  
You can view all your photos on the LCD  
using Slide Show. You can also choose a  
photo during the operation.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
Press  
(PHOTO CAPTURE).  
b Press a or b to choose  
Search by Date.  
Press OK.  
Press  
(PHOTO CAPTURE).  
b Press a or b to choose Slide Show.  
Press OK.  
c Press a or b to choose the date that you  
want to search from.  
c Press Stop/Exit to finish Slide Show.  
Press OK.  
Printing a photo during a Slide Show  
8
d Press d or c to choose your photo or  
picture.  
a Press OK to stop at one image while  
Slide Show is operating.  
Note  
b Enter the number of copies you want  
You can view photos with other dates by  
pressing d or c continuously. Press d to  
view an older photo and c to view a more  
recent photo.  
using the dial pad.  
c Do one of the following:  
Press OK and change the print  
settings. (See PhotoCapture  
e Enter the number of copies you want  
Center® print settings on page 50.)  
using the dial pad.  
If you do not want to change any  
settings, press Color Start to print.  
f Repeat steps d and e until you have  
chosen all your photos.  
g After you have chosen all your photos,  
do one of the following:  
Press OK and change the print  
settings. (See PhotoCapture  
Center® print settings on page 50.)  
If you do not want to change any  
settings, press Color Start to print.  
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive  
Trimming  
8
DPOF printing  
8
You can trim your photo and print a part of the  
image.  
DPOF stands for Digital Print Order Format.  
Major digital camera manufacturers (Canon  
Inc., Eastman Kodak Company, FUJIFILM  
Corporation, Panasonic Corporation and  
Sony Corporation) created this standard to  
make it easier to print images from a digital  
camera.  
Note  
If your photo is very small or an irregular  
shape you may not be able to trim the  
photo. The LCD will show  
Image Too Small. or  
Image Too Long.  
If your digital camera supports DPOF  
printing, you will be able to choose on the  
digital camera display the images and  
number of copies you want to print.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
When a memory card (Memory Stick™,  
Memory Stick PRO™, Memory Stick Duo™,  
Memory Stick PRO Duo™ SD or SDHC)  
containing DPOF information is put into your  
machine, you can print the chosen image  
easily.  
Press  
(PHOTO CAPTURE).  
b Press a or b to choose Trimming.  
Press OK.  
c Press d or c to choose your photo or  
a Make sure you have put the memory  
picture.  
8
card in the proper slot.  
Press OK.  
Press  
(PHOTO CAPTURE). The  
d Adjust the red frame around your photo.  
The part inside of the red frame will be  
printed.  
machine will ask you if you want to use  
DPOF settings.  
b Press 1 to choose Yes.  
Press l or # to enlarge or reduce the  
frame size.  
c Do one of the following:  
Press each arrow key to move the  
Change the print settings. (See  
position of the frame.  
PhotoCapture Center® print settings  
Press 0 to rotate the frame.  
Press OK when you have finished  
If you do not want to change any  
settings, press Color Start to print.  
adjusting the frame setting.  
e Enter the number of copies you want  
Note  
using the dial pad.  
• An Invalid DPOF File error can occur if the  
print order that was created on the camera  
has been corrupted. Delete and recreate  
the print order using your camera to  
correct this problem. For instructions on  
how to delete or recreate the print order,  
refer to your camera manufacturer's  
support Web site or accompanying  
documentation.  
f Do one of the following:  
Press OK and change the print  
settings. (See PhotoCapture  
Center® print settings on page 50.)  
If you do not want to change any  
settings, press Color Start to print.  
• You cannot print a movie file using DPOF.  
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Chapter 8  
PhotoCapture Center®  
print settings  
Paper options  
8
8
Paper Type  
8
You can change the print settings temporarily  
for the next printing.  
a Press a or b to choose Paper Type.  
These settings are temporary, and the  
machine returns to its default settings  
3 minutes after printing, unless you have set  
the Mode Timer to 2 minutes or less. (See  
b Press d or c to choose the paper type  
you are using, Plain Paper,  
Inkjet Paper, Brother BP71,  
Brother BP61 or Other Glossy.  
Press OK.  
Note  
c If you do not want to change additional  
settings, press Color Start to print.  
You can save the print settings you use  
most often by setting them as the default.  
Paper and print size  
8
a Press a or b to choose Paper Size.  
Print Setting  
0001  
Print Press Start  
b Press d or c to choose the paper size  
you are using, 4"x 6", 5"x 7",  
Letter or A4.  
1
Print Quality  
Paper Type  
Paper Size  
Photo  
Other Glossy  
4"x 6"  
Press OK.  
c If you chose Letter or A4, press b.  
1
No. of prints  
Then press d or c to choose the Print  
(For View Photo(s), Search by Date, Slide  
Show)  
Size.  
Press OK.  
You can see the total number of photos that will  
be printed.  
Example: Printed Position for Letter paper  
1
2
3
(For Print All Photos, Print Photos, Enhance  
Photos, Trimming)  
3"x 4"  
3.5"x 5"  
4"x 6"  
You can see the number of copies of each  
photo that will be printed.  
(For DPOF printing)  
This does not appear.  
4
5
6
Max. Size  
Print Quality  
8
5"x 7"  
6"x 8"  
a Press a or b to choose  
Print Quality.  
b Press d or c to choose Normal or  
Photo.  
Press OK.  
d If you do not want to change additional  
settings, press Color Start to print.  
c If you do not want to change additional  
settings, press Color Start to print.  
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive  
c Press a or b to choose  
White Balance, Sharpness or  
Color Density.  
Adjusting Brightness,  
Contrast and Color  
8
d Press d or c to adjust the degree of the  
Brightness  
8
setting.  
Press OK.  
a Press a or b to choose Brightness.  
e Do one of the following:  
b Press d to make a darker print or press  
c to make a lighter print.  
Press OK.  
If you want to customize another  
color enhancement, press a or b to  
choose another option.  
c If you do not want to change additional  
settings, press Color Start to print.  
If you want to change other settings,  
press a or b to choose Exit, and  
then press OK.  
Contrast  
8
f If you do not want to change additional  
settings, press Color Start to print.  
You can choose the contrast setting.  
Increasing the contrast will make an image  
look sharper and more vivid.  
Note  
White Balance  
a Press a or b to choose Contrast.  
This setting adjusts the hue of the white  
areas of an image. Lighting, camera  
settings and other influences will affect the  
appearance of white. The white areas of a  
picture may be slightly pink, yellow or  
some other color. By using this setting,  
you can correct that effect and bring the  
white areas back to pure white.  
8
b Press c to increase the contrast or press  
d to decrease the contrast.  
Press OK.  
c If you do not want to change additional  
settings, press Color Start to print.  
Color Enhancement (True2Life®)  
8
Sharpness  
You can turn on the color enhancement  
This setting enhances the detail of an  
image, similar to adjusting the fine focus  
on a camera. If the image is not in true  
focus and you cannot see the fine details  
of the picture, then adjust the sharpness.  
(True2Life®) feature to print more vivid  
images. Printing time will be slower.  
a Press a or b to choose True2Life.  
Press OK.  
Color Density  
b Do one of the following:  
This setting adjusts the total amount of  
color in the image. You can increase or  
decrease the amount of color in an image  
to improve a washed out or weak picture.  
If you want to customize the  
White Balance, Sharpness or  
Color Density, press d or c to  
choose On, and then go to step c.  
If you do not want to customize,  
press d or c to choose Off.  
Press OK and then go to step f.  
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Chapter 8  
Cropping  
8
Print Date  
8
If your photo is too long or wide to fit the  
available space on your chosen layout, part  
of the image will automatically be cropped.  
You can print the date if it is already in the  
data on your photo. The date will be printed  
on the lower right corner. If the data doesn’t  
have the date information, you cannot use  
this function.  
The factory setting is On. If you want to print  
the whole image, turn this setting to Off.  
When you set Cropping to Off, also set  
Borderless to Off. (See Borderless  
a Press a or b to choose Print Date.  
b Press d or c to choose On (or Off).  
Press OK.  
a Press a or b to choose Cropping.  
c If you do not want to change additional  
settings, press Color Start to print.  
b Press d or c to choose Off (or On).  
Press OK.  
Note  
c If you do not want to change additional  
settings, press Color Start to print.  
• The DPOF setting on your camera must  
be turned off to use the Print Date  
feature.  
Cropping: On  
8
• This function is not available for AVI or  
MOV movie file formats.  
Setting your changes as the  
new default  
8
Cropping: Off  
8
You can save the print settings you use most  
often by setting them as the default settings.  
These settings will stay until you change  
them again.  
a Press a or b and d or c to choose your  
new setting.  
Press OK.  
Repeat this step for each setting you  
want to change.  
Borderless printing  
8
This feature expands the printable area to the  
edges of the paper. Printing time will be  
slightly slower.  
b After changing the last setting, press  
a or b to choose Set New Default.  
Press OK.  
a Press a or b to choose Borderless.  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
b Press d or c to choose Off (or On).  
Press OK.  
c If you do not want to change additional  
settings, press Color Start to print.  
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive  
Restoring all settings to the  
factory settings  
Scan to a memory card  
or USB Flash memory  
drive  
8
You can restore the PhotoCapture settings  
8
Print Quality, Paper Type,  
Paper Size, Brightness, Contrast,  
Cropping, Borderless, and  
Print Date, that you have changed, to the  
factory settings.  
Auto Crop  
8
You can scan multiple documents placed on  
the scanner glass. An individual document  
can be previewed on the LCD before you  
save it. When you choose Auto Crop, the  
machine will scan each document and create  
separate files. For example, if you place three  
documents on the scanner glass, the  
machine will scan and create three separate  
files. If you want to create a three page file,  
choose PDF or TIFF for File Type.  
a Press a or b to choose  
Factory Reset.  
Press OK.  
b Press 1 to choose Yes.  
c Press Stop/Exit.  
(If you choose JPEG, each document is  
created to three separate files.)  
1
8
1
1
3
2
3
2
1
2
0.4 in. (10 mm) or greater (top, left, right)  
0.8 in. (20 mm) or greater (bottom)  
Note  
Auto Crop is supported by technology  
from Reallusion, Inc.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
proper slot.  
b Load your document.  
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Chapter 8  
c Press  
(SCAN).  
IMPORTANT  
DO NOT take out the memory card or  
USB Flash memory drive while  
PHOTO CAPTURE is blinking to avoid  
damaging the card, USB Flash memory  
drive or the data stored on them.  
d Press a or b to choose  
Scan to Media.  
Press OK.  
e Press a or b to choose Auto Crop.  
f Press d or c to choose On.  
Press OK.  
How to set a new default  
8
g If you do not want to change additional  
settings, press Black Start or  
You can save the Scan to Media settings  
(Quality, File Type and Auto Crop)  
you use most often by setting them as the  
default settings. These settings will stay until  
you change them again.  
Color Start to start scanning.  
h The number of the scanned documents  
appears on the LCD.  
Press OK.  
a Press  
(SCAN).  
i Press d or c to preview each document  
data.  
b Press a or b to choose  
Scan to Media.  
Press OK.  
j Press OK to save the data.  
Note  
c Press a or b to choose  
Set New Default. Press OK and 1 to  
choose Yes.  
Auto Crop is available for paper that has  
all four corners with right angles of 90  
degrees. If one of the angles is not square,  
Auto Crop cannot detect the document.  
d Press Stop/Exit.  
• If your document is too long or wide, this  
setting does not work properly.  
How to reset to the factory  
settings  
• You must place the documents away from  
the edges of the scanner glass as shown  
in the illustration.  
8
You can restore all the Scan to Media settings  
(Quality, File Type and Auto Crop),  
that you have changed, to the factory  
settings.  
• You must place the documents at least  
0.4 in. (10 mm) apart from each other.  
Auto Crop adjusts the skew of the  
document on the scanner glass, but if your  
document is skewed more than  
a Press  
(SCAN).  
10 degrees, this setting will not work.  
b Press a or b to choose  
Scan to Media.  
Press OK.  
• The ADF must be empty to use the  
Auto Crop.  
• The Auto Crop feature is available for up  
to a maximum of 16 documents  
c Press a or b to choose  
Factory Reset. Press OK and 1 to  
choose Yes.  
depending on size of your documents.  
d Press Stop/Exit.  
54  
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Printing photos from a camera  
9
9
Setting your digital camera  
9
Printing photos  
directly from a  
PictBridge camera  
Make sure your camera is in PictBridge  
mode. The following PictBridge settings may  
be available from the LCD of your PictBridge  
compatible camera.  
9
Depending on your camera some of these  
settings may not be available.  
Camera Menu Options  
Selections  
Paper Size  
Paper Type  
Layout  
Letter, A4, 4" 6",  
Printer Settings  
(Default setting) 2  
Your Brother machine supports the  
PictBridge standard, allowing you to connect  
to and print photos directly from any  
PictBridge compatible digital camera.  
Plain Paper, Glossy Paper,  
Inkjet Paper, Printer Settings  
(Default setting) 2  
If your camera is using the USB Mass  
Storage standard, you can also print photos  
from a digital camera without PictBridge.  
Borderless: On,  
Borderless: Off,  
Printer Settings  
(Default setting) 2  
9
DPOF setting 1  
Print Quality  
-
PictBridge requirements  
9
Normal, Fine,  
Printer Settings  
(Default setting) 2  
To avoid errors, remember the following  
points:  
Color  
Enhancement  
On, Off,  
Printer Settings  
(Default setting) 2  
The machine and the digital camera must  
be connected using a suitable USB cable.  
The image file extension must be .JPG  
(other image file extensions like .JPEG,  
.TIF, .GIF and so on will not be  
recognized).  
Print Date  
On, Off,  
Printer Settings  
(Default setting) 2  
1
2
See DPOF printing on page 56 for more details.  
PhotoCapture Center® operations are not  
available when using the PictBridge  
feature.  
If your camera is set to use the Printer Settings  
(Default setting), the machine will print your photo  
using the following settings.  
The movie printing function is not  
Settings  
Options  
4" 6"  
available for PictBridge.  
Paper Size  
Paper Type  
Layout  
Glossy Paper  
Borderless: On  
Fine  
Print Quality  
Color Enhancement  
Print Date  
Off  
Off  
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Chapter 9  
When your camera does not have any  
menu selections, these settings are also  
used.  
IMPORTANT  
To prevent damage to your machine, do  
not connect any device other than a digital  
camera or USB Flash memory drive to the  
USB direct interface.  
The names and availability of each setting  
depends on the specification of your  
camera.  
Please refer to the documentation supplied  
with your camera for more detailed  
information on changing PictBridge settings.  
DPOF printing  
9
DPOF stands for Digital Print Order Format.  
Printing Images  
9
Major digital camera manufacturers (Canon  
Inc., Eastman Kodak Company, FUJIFILM  
Corporation, Panasonic Corporation and  
Sony Corporation) created this standard to  
make it easier to print images from a digital  
camera.  
Note  
Remove any memory cards or USB Flash  
memory drive from the machine before  
connecting a digital camera.  
If your digital camera supports DPOF  
printing, you will be able to choose on the  
digital camera display the images and  
number of copies you want to print.  
a Make sure that your camera is turned  
off. Connect your camera to the USB  
direct interface (1) on the machine using  
the USB cable.  
Note  
An Invalid DPOF File error can occur if the  
print order that was created on the camera  
has been corrupted. Delete and recreate  
the print order using your camera to  
correct this problem. For instructions on  
how to delete or recreate the print order,  
refer to your camera manufacturer's  
support web site or accompanying  
documentation.  
1
1
USB direct interface  
b Turn on the camera.  
When the machine has recognized the  
camera, the LCD shows  
Camera Connected.  
c Choose the photo you want to print  
following the instructions from your  
camera.  
When the machine starts printing a  
photo, the LCD will show Printing.  
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Printing photos from a camera  
a Make sure that your camera is turned  
off. Connect your camera to the USB  
direct interface (1) on the machine using  
the USB cable.  
Printing photos  
directly from a digital  
camera  
(without PictBridge)  
9
If your camera is using the USB Mass  
Storage standard, you can connect your  
camera in storage mode. This enables you to  
print photos from your camera.  
(If you would like to print photos in PictBridge  
Note  
1
The name, availability and operation differ  
among digital cameras. Please refer to the  
documentation supplied with your camera  
for detailed information, such as how to  
switch from PictBridge mode to USB mass  
storage mode.  
1
USB direct interface  
b Turn on the camera.  
c Follow the steps in Print Images  
Printing Images  
9
9
IMPORTANT  
To prevent damage to your machine, do  
not connect any device other than a digital  
camera or USB Flash memory drive to the  
USB direct interface.  
Note  
Remove any memory cards or USB Flash  
memory drive from the machine before  
connecting a digital camera.  
57  
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Routine maintenance  
A
A
b Wipe the outside of the machine with a  
dry, lint-free soft cloth to remove dust.  
Cleaning and checking  
the machine  
A
Cleaning the outside of the  
machine  
A
IMPORTANT  
• Use neutral detergents. Cleaning with  
volatile liquids such as thinner or benzine  
will damage the outside surface of the  
machine.  
c Lift the output paper tray cover and  
remove anything that is stuck inside the  
paper tray.  
• DO NOT use cleaning materials that  
contain ammonia.  
d Wipe the inside and outside of the paper  
tray with a dry, lint-free soft cloth to  
remove dust.  
• DO NOT use isopropyl alcohol to remove  
dirt from the control panel. It may crack the  
panel.  
Clean the outside of the machine as  
follows:  
A
a Pull the paper tray (1) completely out of  
the machine.  
1
e Close the output paper tray cover and  
put the output paper tray firmly back in  
the machine.  
58  
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Routine maintenance  
Cleaning the scanner  
A
Cleaning the machine’s  
printer platen  
A
a Lift the document cover (1). Clean the  
scanner glass (2) and the white plastic  
(3) with a soft lint-free cloth moistened  
with a non-flammable glass cleaner.  
CAUTION  
Be sure to unplug the machine from the AC  
power outlet before cleaning the printer  
platen to avoid electrical shock.  
1
3
a Lift the scanner cover until it locks  
securely in the open position.  
b Clean the machine’s printer platen (1)  
and the area around it, wiping off any  
scattered ink with a dry, soft lint-free  
cloth.  
2
b In the ADF unit, clean the white bar (1)  
and the glass strip (2) with a lint-free  
cloth moistened with a non-flammable  
glass cleaner.  
A
1
2
1
Note  
In addition to cleaning the scanner glass  
and glass strip with a non-flammable glass  
cleaner, run your finger tip over the glass  
to see if you can feel anything on it. If you  
feel dirt or debris, clean the glass again  
concentrating on that area. You may need  
to repeat the cleaning process three or  
four times. To test, make a copy after each  
cleaning attempt.  
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Cleaning the paper pick-up  
rollers  
Cleaning the print head  
A
A
To maintain good print quality, the machine  
will automatically clean the print head when  
needed. You can start the cleaning process  
manually if there is a print quality problem.  
a Pull the paper tray completely out of the  
machine.  
Clean the print head and ink cartridges if you  
get a horizontal line in the text or graphics or  
blank text on your printed pages. You can  
clean Black only, three colors at a time  
(Cyan/Yellow/Magenta), or all four colors at  
once.  
b Unplug the machine from the AC power  
outlet and open the Jam Clear Cover (1)  
at the back of the machine.  
Cleaning the print head consumes ink.  
Cleaning too often uses ink unnecessarily.  
IMPORTANT  
DO NOT touch the print head. Touching  
the print head may cause permanent  
damage and may void the print head's  
warranty.  
1
c Clean the Paper Pick-up Rollers (1) with  
a Press Menu.  
isopropyl alcohol on a cotton swab.  
b Press a or b to choose Ink.  
Press OK.  
c Press a or b to choose Cleaning.  
Press OK.  
d Press a or b to choose Black, Color or  
All.  
1
Press OK.  
The machine cleans the print head.  
When cleaning is finished, the machine  
will go back to the Ready Screen  
automatically.  
Note  
If you clean the print head at least five  
times and the print has not improved, try  
installing a new Genuine Brother Brand  
replacement ink cartridge for each  
problem color. Try cleaning the print head  
again up to five more times. If the print has  
not improved call Brother Customer  
Service. (See Brother numbers on page i  
in the Basic User’s Guide.)  
d Close the Jam Clear Cover.  
Make sure the cover is closed properly.  
e Put the paper tray firmly back in the  
machine.  
f Re-connect the power cord.  
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Routine maintenance  
i The LCD asks you if you want to start  
Checking the print quality  
A
cleaning.  
Press 1 (Yes).  
The machine starts cleaning the print  
head.  
If faded or streaked colors and text appear on  
your output, some of the nozzles may be  
clogged. You can check this by printing the  
Print Quality Check Sheet and looking at the  
nozzle check pattern.  
j After cleaning is finished, press  
Color Start.  
The machine starts printing the Print  
Quality Check Sheet again. Return to  
step f.  
a Press Menu.  
b Press a or b to choose Ink.  
Press OK.  
k Press Stop/Exit.  
If you repeat this procedure at least five  
times and the print quality is still poor,  
replace the ink cartridge for the clogged  
color.  
c Press a or b to choose Test Print.  
Press OK.  
d Press a or b to choose  
Print Quality.  
Press OK.  
After replacing the ink cartridge, check  
the print quality. If the problem still  
exists, repeat the cleaning and test print  
procedures at least five times for the  
new ink cartridge. If ink is still missing,  
call Brother Customer Service. (See  
Brother numbers on page i in the Basic  
User’s Guide.)  
e Press Color Start.  
The machine begins printing the Print  
Quality Check Sheet.  
f Check the quality of the four color blocks  
on the sheet.  
IMPORTANT  
g The LCD asks you if the print quality is  
OK.  
DO NOT touch the print head. Touching  
the print head may cause permanent  
damage and may void the print head's  
warranty.  
A
Do one of the following:  
If all lines are clear and visible, press  
1 (Yes) to finish the Print Quality  
check and go to step k.  
If you can see missing short lines as  
shown below, press 2 to choose No.  
Note  
OK  
Poor  
i
When a print head  
nozzle is clogged  
the printed  
sample looks like  
this.  
After the print  
head nozzle is  
cleaned, the  
horizontal lines  
are gone.  
h The LCD asks you if the print quality is  
OK for black and three colors.  
Press 1 (Yes) or 2 (No).  
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Checking the print alignment  
A
Checking the ink volume  
A
You may need to adjust the print alignment  
after transporting the machine if your printed  
text becomes blurred or images become  
faded.  
Although an ink volume icon appears on the  
LCD, you can use the Menu key to see a  
large graph showing the ink that is left in each  
cartridge.  
a Press Menu.  
a Press Menu.  
b Press a or b to choose Ink.  
Press OK.  
b Press a or b to choose Ink.  
Press OK.  
c Press a or b to choose Test Print.  
Press OK.  
c Press a or b to choose Ink Volume.  
Press OK.  
The LCD shows the ink volume.  
d Press a or b to choose Alignment.  
Press OK.  
d Press Stop/Exit.  
e Press Black Start or Color Start.  
The machine starts printing the  
Alignment Check Sheet.  
Note  
You can check the ink volume from your  
computer. (See Printing for Windows® or  
Printing and Faxing for Macintosh in the  
Software User’s Guide.)  
f Check the 600 dpi and 1200 dpi test  
prints to see if number 5 most closely  
matches number 0.  
g Do one of the following:  
If the number 5 samples of both the  
600 dpi and 1200 dpi test prints are  
the best matches, press 1 (Yes) to  
finish the Alignment Check and go to  
step j.  
If another test print number is a  
better match for either 600 dpi or  
1200 dpi, press 2 (No) to choose it.  
h For 600 dpi, press the number of the test  
print that most closely matches the  
number 0 sample (1-8).  
i For 1200 dpi, press the number of the  
test print that most closely matches the  
number 0 sample (1-8).  
j Press Stop/Exit.  
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Routine maintenance  
Packing and shipping  
the machine  
IMPORTANT  
• Make sure that the plastic tabs on both  
sides of the green protective part (1) have  
securely clicked into place (2).  
A
When you transport the machine, use the  
packing materials that came with your  
machine. If you do not pack the machine  
properly, any damage that may occur in  
transit may not be covered by your warranty.  
IMPORTANT  
It is important to allow the machine to  
“park” the print head after a print job.  
Listen carefully to the machine before  
unplugging it to make sure that all  
mechanical noise has stopped. Not  
allowing the machine to finish this parking  
process may lead to print problems and  
possible damage to the print head.  
1
2
• If you are not able to find the green  
protective part, DO NOT remove the ink  
cartridges before shipping. It is essential  
that the machine be shipped with either  
the green protective part or the ink  
cartridges in position. Shipping without  
them will cause damage to your machine  
and may void your warranty.  
a Open the ink cartridge cover.  
b Press the ink release levers to release  
the ink cartridges and then take out the  
ink cartridges. (See Replacing the ink  
cartridges in appendix A in the Basic  
User’s Guide.)  
A
c Install the green protective part and then  
close the ink cartridge cover.  
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d Lift the machine from the front and hook  
the tab of the green protective part into  
the keyed opening (1) on the bottom of  
the paper tray. Then latch the protective  
part over the raised portion of the paper  
tray (2).  
h Lift the scanner cover ( ) to release the  
lock. Gently push the scanner cover  
support down ( ) and close the  
scanner cover ( ) using both hands.  
1
3
2
2
i Wrap the machine in the bag.  
1
e Unplug the machine from the telephone  
wall jack and take the telephone line  
cord out of the machine.  
f Unplug the machine from the AC power  
outlet.  
g Using both hands, use the plastic tabs  
on both sides of the machine to lift the  
scanner cover until it locks securely into  
the open position. Then unplug the  
interface cable from the machine, if it is  
connected.  
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Routine maintenance  
j Pack the machine and the printed  
materials in the original carton with the  
original packing material as shown  
below. Do not pack the used ink  
cartridges in the carton.  
Note  
If you are returning your machine to  
Brother as part of the Exchange Service,  
pack only the machine. Keep all separate  
parts and printed materials to use with  
your “Exchange” machine.  
A
k Close the carton and tape it shut.  
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Glossary  
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of  
these features depends on the model you purchased.  
ADF (automatic document feeder)  
CNG tones  
The special tones (beeps) sent by fax  
The document can be placed in the ADF  
and scanned one page at a time  
automatically.  
machines during automatic transmission  
to tell the receiving machine that a fax  
machine is calling.  
Auto Reduction  
Coding method  
Reduces the size of incoming faxes.  
Method of coding the information  
contained in the document. All fax  
machines must use a minimum standard  
of Modified Huffman (MH). Your machine  
is capable of greater compression  
methods, Modified Read (MR), Modified  
Modified Read (MMR) and JPEG, if the  
receiving machine has the same  
capability.  
Automatic Redial  
A feature that enables your machine to  
redial the last fax number after five  
minutes if the fax did not go through  
because the line was busy.  
Backup Print  
Your machine prints a copy of every fax  
that is received and stored in memory.  
This is a safety feature so you will not lose  
messages during a power failure.  
Communication error (Comm. Error)  
An error during fax sending or receiving,  
usually caused by line noise or static.  
Batch Transmission  
(Black & white faxes only) As a cost  
saving feature, all delayed faxes to the  
same fax number can be sent as one  
transmission.  
Compatibility group  
The ability of one fax unit to communicate  
with another. Compatibility is assured  
between ITU-T Groups.  
Beeper Volume  
Contrast  
Volume setting for the beep when you  
press a key or make an error.  
Setting to compensate for dark or light  
documents, by making faxes or copies of  
dark documents lighter and light  
documents darker.  
Brightness  
Changing the Brightness makes the whole  
image lighter or darker.  
Delayed Fax  
Broadcasting  
Sends your fax at a specified time later.  
The ability to send the same fax message  
to more than one location.  
Density  
Changing the Density makes the whole  
image ligther or darker.  
Caller ID  
A service purchased from the telephone  
company that lets you see the number (or  
name) of the party calling you.  
Distinctive Ring  
A subscriber service purchased from the  
telephone company that gives you  
another telephone number on an existing  
telephone line. The Brother machine uses  
the new number to simulate a dedicated  
fax line.  
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Glossary  
Dual Access  
Fax/Tel  
Your machine can scan outgoing faxes or  
scheduled jobs into memory at the same  
time it is sending a fax from memory or  
receiving or printing an incoming fax.  
You can receive faxes and telephone  
calls. Do not use this mode if you are  
using a telephone answering device  
(TAD).  
Easy Receive  
Fine resolution  
Enables your machine to respond to CNG  
tones if you interrupt a fax call by  
answering it.  
Resolution is 203 196 dpi. It is used for  
small print and graphs.  
Gray Scale  
ECM (Error Correction Mode)  
The shades of gray available for copying,  
scanning and faxing photographs.  
Detects errors during fax transmission  
and resends the pages of the fax that had  
an error.  
Group number  
A combination of Speed Dial numbers that  
are stored in a Speed Dial location for  
Broadcasting.  
Extension telephone  
A telephone using the same line as your  
fax but plugged into a separate wall jack.  
Help list  
External telephone  
A printout of the complete Menu table that  
you can use to program your machine  
when you do not have the Basic User's  
Guide with you.  
A telephone that is plugged into the  
EXT.jack of your machine.  
F/T Ring Time  
Innobella™  
The length of time that the Brother  
machine rings (when the Receive Mode  
setting is Fax/Tel) to notify you to pick up  
a voice call that it answered.  
Innobella™ is a range of genuine  
consumables offered by Brother. For best  
quality results Brother recommends  
Innobella™ Ink and Paper.  
Fax Forwarding  
Journal Period  
Sends a fax received into the memory to  
another pre-programmed fax number.  
The pre-programmed time period  
between automatically printed Fax  
Journal Reports. You can print the Fax  
Journal on demand without interrupting  
the cycle.  
B
Fax Journal  
Lists information about the last 200  
incoming and outgoing faxes. TX means  
Transmit. RX means Receive.  
LCD (Liquid Crystal Display)  
Fax Receive Code  
The LCD screen on the machine that  
shows interactive messages during On-  
Screen Programming and shows the date  
and time when the machine is idle.  
Press this code (l 5 1) when you answer  
a fax call on an extension or external  
telephone.  
Fax Storage  
Manual fax  
You can store received faxes in memory.  
You can lift the handset of the external  
telephone or you can press Hook to hear  
the receiving fax machine answer before  
you press Black Start or Color Start to  
begin sending.  
Fax tones  
The signals sent by sending and receiving  
fax machines while communicating  
information.  
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Memory Receive  
Pulse (Canada only)  
Receives faxes into the machine's  
memory when the machine is out of paper.  
A form of rotary dialing on a telephone  
line.  
Menu mode  
Quick Dial List  
Programming mode for changing your  
machine's settings.  
A listing of names and numbers stored in  
Speed Dial memory, in numerical order.  
OCR (optical character recognition)  
Real Time Transmission  
ScanSoft™ PaperPort™11SE with OCR  
or Presto! PageManager software  
application converts an image of text to  
text you can edit.  
When memory is full, you can send faxes  
in real time.  
Remaining jobs  
You can check which jobs are waiting in  
memory and cancel jobs individually.  
Overseas Mode  
Makes temporary changes to the fax  
tones to accommodate noise and static on  
overseas telephone lines.  
Remote Access Code  
Your own four-digit code (--- ) that allows  
you to call and access your machine from  
a remote location.  
Paging  
This feature enables your machine to call  
your pager when a fax is received into its  
memory. The machine will also page for  
voice messages.  
Remote Retrieval Access  
The ability to access your machine  
remotely from a touch-tone telephone.  
Resolution  
Pause  
The number of vertical and horizontal lines  
per inch. See: Standard, Fine, Super Fine  
and Photo.  
Allows you to place a 3.5 second delay in  
the dialing sequence while you are dialing  
using the dial pad or while you are storing  
Speed Dial numbers. Press  
Ring Delay  
Redial/Pause as many times as needed  
for longer pauses.  
The number of rings before the machine  
answers in Fax Only and Fax/Tel  
modes.  
PhotoCapture Center®  
Ring Volume  
Allows you to print digital photos from your  
digital camera at high resolution for photo  
quality printing.  
Volume setting for the machine's ring.  
Scanning  
Photo resolution (B&W only)  
The process of sending an electronic  
image of a paper document into your  
computer.  
A resolution setting that uses varying  
shades of gray for the best representation  
of photographs.  
Scan to Media  
PictBridge  
You can scan a black & white or color  
document into a memory card or USB  
Flash memory drive. Black & white images  
can be in TIFF or PDF file format and color  
images can be in PDF or JPEG file format.  
Allows you to print photos directly from  
your digital camera at high resolution for  
photo quality printing.  
Polling  
Search  
The process of a fax machine calling  
another fax machine to retrieve waiting fax  
messages.  
An electronic, numerical or alphabetical  
listing of stored Speed Dial and Group  
numbers.  
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Glossary  
Speed Dial  
A pre-programmed number for easy  
dialing. You must press (Speed Dial),  
User Settings  
A printed report that shows the current  
settings of the machine.  
the two digit code, and Black Start or  
Color Start to start the dialing process.  
WLAN Report  
A printed report that shows the result of  
the WLAN Connection.  
Standard resolution  
203 97 dpi. It is used for regular size text  
and quickest transmission.  
Station ID  
The stored information that appears on  
the top of faxed pages. It includes the  
sender's name and fax number.  
Super Fine resolution (B&W)  
392 203 dpi. Best for very small print  
and line art.  
TAD (telephone answering device)  
You can connect an external telephone  
answering device or answering machine  
to the EXT. jack of your machine.  
Telephone Answer Code  
(For Fax/Tel mode only)  
When the machine answers a voice call, it  
pseudo/double-rings. You can pick up at  
an extension telephone by pressing this  
code (# 5 1).  
Temporary settings  
You can choose certain options for each  
fax transmission and copy without  
changing the default settings.  
B
Tone  
A form of dialing on the telephone line  
used for touch-tone telephones.  
Transmission  
The process of sending faxes over the  
phone lines from your machine to the  
receiving fax machine.  
Transmission Verification Report  
A listing for the last fax sent, that shows its  
date, time and number.  
True2Life®  
Adjusts the color in the image for better  
print quality by improving sharpness,  
white balance and color density.  
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Index  
C
A
D
Access codes, storing and dialing ............29  
Apple Macintosh  
Dialing  
access codes and credit card  
See Software User's Guide.  
Direct printing  
from a non-PictBridge camera .............. 57  
from a PictBridge camera ..................... 55  
B
setting up Groups for ............................31  
C
Caller ID History report .........................34  
Setting up your area code .....................26  
Canceling  
Cleaning  
Connecting  
F
Fax codes  
Fax Forwarding  
programming a number ........................ 15  
printing from memory ........................... 17  
Fax, from PC  
See Software User's Guide.  
two-line external TAD or telephone .......27  
ControlCenter  
Fax, stand-alone  
receiving  
See Software User's Guide.  
Copy  
at end of conversation ....................... 23  
out of paper reception ....................... 15  
printing from memory ........................ 17  
reducing to fit on paper ..................... 23  
retrieving from a remote site ........21, 22  
at end of conversation ....................... 10  
canceling from memory ..................... 13  
delayed batch transmission ............... 13  
from memory (Dual Access) .............. 10  
return to factory settings .......................41  
using a paper document ....................41  
using a USB Flash memory drive ......40  
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Real Time Transmission ....................12  
return to factory setting ........................9  
O
Out of Area (Caller ID) ............................. 25  
P
Packing and shipping the machine .......... 63  
PaperPort™11SE with OCR  
G
Groups for Broadcasting ..........................31  
See Software User's Guide. See also Help  
in the PaperPort™11SE application.  
PhotoCapture Center®  
from PC  
I
Ink cartridges  
See Software User's Guide.  
Photo Effects  
J
Print settings  
Jacks  
Convert to RJ11 jack triplex adapter .....26  
EXT  
L
Return to factory setting .................... 53  
Printing  
LCD (Liquid Crystal Display)  
M
Macintosh  
See Software User's Guide.  
Manual  
Mode, entering  
Scan to Media  
C
PictBridge  
N
Network  
Printing  
See Network User's Guide.  
Scanning  
See Software User's Guide.  
Presto! PageManager  
See Software User's Guide. See also Help  
in the Presto! PageManager application.  
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Print  
S
Printing  
See Software User's Guide.  
Scanning  
See Software User's Guide.  
Speed Dial  
Q
T
Quick Dial  
Access codes and credit card  
Group dial  
setting up Groups for Broadcasting ...31  
Speed Dial  
TAD (telephone answering device),  
Telephone line  
two-line telephone system .................... 26  
Troubleshooting  
Two-line telephone system ...................... 26  
TX Lock  
setting up from Caller ID history .........30  
setting up from outgoing calls ............30  
R
V
Reducing  
Remote Setup  
Volume, setting  
W
Windows®  
Caller ID History Report ........................34  
Network Configuration ..........................34  
Transmission Verification ............... 33, 34  
Resolution  
See Software User's Guide.  
Wireless Network  
See Quick Setup Guide and Network  
User's Guide.  
72  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Brother International Corporation  
100 Somerset Corporate Boulevard  
P.O. Box 6911  
Bridgewater, NJ 08807-0911 USA  
Brother International Corporation (Canada) Ltd.  
1 rue Hôtel de Ville,  
Dollard-des-Ormeaux, QC, Canada H9B 3H6  
Visit us on the World Wide Web  
These machines are made for use in the USA and Canada only. We cannot recommend using  
them overseas because it may violate the Telecommunications Regulations of that country and  
the power requirements of your multi-function center may not be compatible with the power  
available in foreign countries. Using USA or Canada models overseas is at your own risk and  
may void your warranty.  
Download from Www.Somanuals.com. All Manuals Search And Download.  

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