Advanced User’s Guide
MFC-J4310DW
MFC-J4410DW
MFC-J4610DW
Version 0
USA/CAN
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Table of Contents
Memory Storage ....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume..............................................................................................2
Sleep Mode ...........................................................................................................3
Touchscreen LCD..................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Dial Prefix ..............................................................................................................5
Secure Function Lock 2.0......................................................................................6
Setting up restricted users...............................................................................8
Changing to Public mode ................................................................................9
Additional sending options...................................................................................10
Stop faxing.....................................................................................................10
Contrast.........................................................................................................10
Changing fax resolution.................................................................................11
Additional sending operations..............................................................................13
Sending a fax manually .................................................................................13
Dual Access (Black & White only) .................................................................13
Broadcasting (Black & White only) ................................................................14
Real Time Transmission................................................................................15
Overseas Mode .............................................................................................16
Polling overview...................................................................................................18
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Memory Receive (Black & White only) ................................................................19
Fax Forwarding..............................................................................................19
Fax Storage...................................................................................................20
Printing a fax from the memory .....................................................................21
Remote Retrieval.................................................................................................24
Remote Fax commands ................................................................................25
Additional receiving operations............................................................................27
Temporary Fax Backup .................................................................................28
Polling overview...................................................................................................29
Polling receive ...............................................................................................29
Voice operations..................................................................................................31
Tone or Pulse (Canada only).........................................................................31
Fax/Tel mode.................................................................................................31
Special line considerations............................................................................32
Additional dialing operations................................................................................34
Outgoing Call.................................................................................................34
Caller ID history.............................................................................................34
Additional ways to store numbers........................................................................36
Transmission Verification Report...................................................................40
Fax Journal (activity report)...........................................................................40
How to print a report......................................................................................41
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Copy options........................................................................................................42
Stop copying..................................................................................................42
Changing copy quality ...................................................................................42
2 in 1 ID Copy (Page Layout) ........................................................................46
Sorting copies................................................................................................47
Adjusting Density...........................................................................................47
Ink Save Mode...............................................................................................48
Thin Paper Copy............................................................................................48
Book Copy.....................................................................................................49
Remove Background Color ...........................................................................49
2-sided copying .............................................................................................50
8
PhotoCapture Center™: Printing photos from a memory card or
PhotoCapture Center™ operations .....................................................................52
Movie printing ................................................................................................53
Print Images.........................................................................................................53
Print Index (Thumbnails) ...............................................................................53
Printing Photos ..............................................................................................54
Printing All Photos .........................................................................................54
DPOF printing................................................................................................55
PhotoCapture Center™ print settings..................................................................55
Print Quality...................................................................................................55
Paper options ................................................................................................56
Cropping........................................................................................................59
Borderless printing.........................................................................................59
Print Date.......................................................................................................60
How to set a new default ...............................................................................61
How to reset to the factory settings ...............................................................62
PictBridge requirements ................................................................................63
Setting your digital camera............................................................................63
Printing Images..............................................................................................64
DPOF printing................................................................................................65
Printing Images..............................................................................................66
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Cleaning and checking the machine....................................................................67
Cleaning the paper feed rollers .....................................................................69
Cleaning the paper pick-up rollers.................................................................70
Packing and shipping the machine......................................................................72
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General setup
1
1
1
IMPORTANT NOTE
1
Most of the illustrations in this User's Guide show the MFC-J4410DW.
Memory Storage
1
Volume Settings
1
Your menu settings are stored permanently,
and in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Defaultfor your
preferred Fax, Scan, Copyand Photo
settings, those settings will not be lost. Also,
during a power failure, the machine will retain
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for
approximately 24 hours.
Ring Volume
1
You can choose a range of ring volume
levels, from Highto Off. The machine will
keep your new default setting until you
change it.
Setting the Ring Volume from the
settings
1
a Press
(Settings).
b Press s or t on the Touchpanel to
display General Setup.
c Press General Setup.
d Press s or t to display Volume.
e Press Volume.
f Press Ring.
g Press s or t to display Low, Med, High
or Off, and then press the option you
want to set.
h Press
.
1
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Chapter 1
Beeper Volume
1
Speaker Volume
1
When the beeper is on, the machine will
make a sound when you press the
You can choose a range of speaker volume
levels, from Highto Off.
Touchscreen or Touchpanel, make a
mistake, or after you send or receive a fax.
a Press
(Settings).
You can choose a range of sound volume
levels, from Highto Off.
b Press s or t on the Touchpanel to
display General Setup.
a Press
(Settings).
c Press General Setup.
d Press s or t to display Volume.
e Press Volume.
b Press s or t on the Touchpanel to
display General Setup.
c Press General Setup.
d Press s or t to display Volume.
e Press Volume.
f Press s or t to display Speaker.
g Press Speaker.
h Press s or t to display Low, Med, High
or Off, and then press the option you
want to set.
f Press Beep.
g Press s or t to display Low, Med, High
or Off, and then press the option you
want to set.
i Press
.
You can also adjust the speaker volume by
h Press
.
pressing Hook.
a Press
(Fax).
b Press Hook.
c Press
d Press
or
on the Touchpanel.
.
e Press
or
on the
Touchscreen.
Each press changes the volume to the
next setting.
f Press
g Press Hook.
.
2
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General setup
Automatic Daylight
Saving Time
Sleep Mode
1
1
1
You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.
You can set the machine to change
automatically for Daylight Saving Time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date & Timesetting.
a Press
(Settings).
b Press s or t on the Touchpanel to
display General Setup.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c Press General Setup.
d Press s or t to display Sleep Mode.
e Press Sleep Mode.
a Press
(Settings).
b Press s or t on the Touchpanel to
display Initial Setup.
f Press s or t to display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Minsor
60Minsto choose the length of time the
machine must be idle before entering
Sleep Mode. Press the option you want
to set.
c Press Initial Setup.
d Press Date & Time.
e Press Auto Daylight.
f Press On(or Off).
g Press
.
g Press
.
3
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Chapter 1
Setting the Dim Timer for the
backlight
Touchscreen LCD
1
1
Setting the backlight
brightness
You can set how long the LCD backlight stays
on after the last finger press.
1
a Press
(Settings).
You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the Touchscreen, try
changing the brightness setting.
b Press s or t on the Touchpanel to
display General Setup.
c Press General Setup.
a Press
(Settings).
d Press s or t to display
LCD Settings.
b Press s or t on the Touchpanel to
display General Setup.
e Press LCD Settings.
f Press Dim Timer.
c Press General Setup.
d Press s or t to display
LCD Settings.
g Press s or t to display 10Secs,
20Secs, 30Secsor Off, and then
press the option you want to set.
e Press LCD Settings.
f Press Backlight.
h Press
.
g Press s or t to display Light, Medor
Dark, and then press the option you
want to set.
h Press
.
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General setup
Dial Prefix
1
1
The Dial Prefix setting will dial a predefined
number before every fax number you dial. For
example, if your telephone system requires
you to dial a 9 before an outside number, use
this setting to dial 9 for every fax you send.
Setting up or changing the
prefix number
1
a Press
(Settings).
b Press s or t on the Touchpanel to
display Initial Setup.
c Press Initial Setup.
d Press s or t to display Dial Prefix.
e Press Dial Prefix.
f Press On(or Off).
g Press Dial Prefix.
h Enter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
i Press OK.
NOTE
• If your telephone system requires a timed
break recall (hookflash), press “!” on the
Touchscreen.
• You cannot use “!” with any other
numbers or characters.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
j Press
.
5
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Security features
2
2
Before you begin to use
Secure Function Lock 2.0
Secure Function Lock
2.0
2
2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
required.
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Tx (Fax Transmit)
Fax Rx (Fax Receive)
Copy
a Start your Web browser.
b Type “vmachine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the Brother
machine’s IP address).
Scan
PCC (PhotoCapture Center™)
PC Print
For example:
Color Print
x192.168.1.2/
Page Limit
Web Upload
NOTE
You can find the machine's IP address in
the Network Configuration List.
(See Network User’s Guide: Printing the
Network Configuration Report.)
Web Download
This feature also prevents users from
changing the machine’s default settings by
limiting access to its functions.
Before using the security features, you must
first enter an administrator password.
c Type a password in the Login box. (This
is a password to log into the machine's
Web page, not the administrator
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
password for Secure Function Lock.)
Click
.
Make a careful note of your password. If you
forget it, call Brother Customer Service.
NOTE
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
• You cannot edit or delete a Shortcut when
Secure Function Lock is set to On.
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Security features
Setting the administrator password
2
NOTE
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
2
1
2
3
4
Click
Please configure the password.
Enter a password you want to use
(up to 32 characters).
a Click Administrator.
b Click Secure Function Lock.
Re-enter the password in the
Confirm New Password box.
c Enter a four-digit number for the
password in the New Password box.
Click Submit.
Setting and changing the
Administrator Password
2
You can configure these settings using a
Web browser. To set up the Web page, see
instructions below.
d Re-enter the password in the
Retype Password box.
e Click Submit.
Changing the administrator password
a Click Administrator.
2
b Click Secure Function Lock.
c Enter a four-digit number for the new
password in the New Password box.
d Re-enter the new password in the
Retype Password box.
e Click Submit.
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Chapter 2
Setting up restricted users
2
Turning Secure Function
Lock on/off
2
You can set up users with restrictions and a
password. You can set up to 10 users.
NOTE
You can configure these settings using a
Web browser.
Make a careful note of the administrator
password. If you enter the wrong
password, the Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, call Brother
Customer Service.
To set up the Web page, see Before you
on page 6. Then follow the instructions
below.
a Click Administrator.
Turning Secure Function Lock on
2
b Click Secure Function Lock.
a Press
(Settings).
c Enter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
b Press s or t on the Touchpanel to
display General Setup.
c Press General Setup.
d Press s or t to display
Function Lock.
e Press Function Lock.
f Press Lock OffiOn.
g Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
d Uncheck the functions that you want to
restrict in the Print Activities boxes and
the Others boxes. If you want to
configure the maximum page count,
check the On box in Page Limit, and
then enter the number in the Max. box.
Then click Submit.
Press OK.
NOTE
The Secure Function Lock icon is
prominently displayed on the Home
screen.
NOTE
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see Network User’s
Guide.
8
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Security features
Turning Secure Function Lock off
2
Switching users
2
This setting allows a restricted user to log on
to the machine when Secure Function Lock is
turned on.
a Press
or
Public
(where xxxxx is
XXXXX
2
the user’s name).
a On the Touchscreen, press
b Press Lock OniOff.
or
Public
c Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
(where xxxxx is
XXXXX
the user’s name).
Press OK.
b Press s or t on the Touchpanel to
display Change User.
c Press Change User.
d Press s or t to display your user name.
e Press your user name.
f Enter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
Changing to Public mode
2
a Press
(where
XXXXX
xxxxx is the user’s name).
b Press Go to Public.
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Sending a fax
3
3
g Press OKwhen you are finished
Additional sending
options
changing settings.
3
h Enter the fax number.
i Press Fax Start.
Sending faxes using multiple
settings
3
NOTE
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
• You can save some of the settings you
use most often by setting them as the
default settings. These settings will
remain until you change them again. (See
Glass Scan Size, and Real Time TX.
You can also choose: History,
Address Book, Broadcasting,
Color Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.
Stop faxing
3
Some settings are only available when
sending black & white faxes.
To stop faxing, press
.
a Load your document.
b Press
(Fax).
Contrast
3
The Touchscreen shows:
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Autocan be
used. It chooses the appropriate contrast for
your document.
Choose Lightwhen sending a light
document. Choose Darkwhen sending a
dark document.
a Load your document.
c Press Options.
b Press
(Fax).
d Press s or t on the Touchpanel to
display the setting you want to change.
When the setting is displayed, press it.
c Press Options.
d Press s or t on the Touchpanel to
display Contrast.
e Press the option you want to set.
e Press Contrast.
settings.
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Sending a fax
f Press s or t to display Auto, Lightor
Dark, and then press the option you
want to set.
NOTE
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
g Press OK.
h Enter the fax number.
i Press Fax Start.
Black & White
Standard
Appropriate for most typed
documents.
3
Fine
Good for small print and
transmits a little slower than
Standard resolution.
NOTE
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
• When you send a color fax.
• When you choose Photoas the Fax
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
Resolution.
Changing fax resolution
3
Color
The quality of a fax can be improved by
changing the fax resolution.
Standard
Appropriate for most typed
documents.
a Load your document.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
b Press
(Fax).
c Press Options.
If you choose S.Fineor Photoand then
send a color fax (choosing Colorin
Color Setting), the machine will send
the fax using the Finesetting.
d Press s or t on the Touchpanel to
display Fax Resolution.
e Press Fax Resolution.
f Press s or t to display the options
Standard, Fine, S.Fineand Photo,
and then press the option you want to
set.
g Press OK.
h Enter the fax number.
i Press Fax Start.
11
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Chapter 3
Setting your changes as the
new default
Restoring fax options to the
factory settings
3
3
You can store the fax options you use
frequently for Fax Resolution,
Contrast, Color Setting,
Real Time TXand Glass Scan Sizeby
saving them as the default settings. These
settings will remain until you change them
again.
You can restore all the fax options you have
changed back to the factory settings. These
settings will remain until you change them
again.
a Press
(Fax).
b Press Options.
a Press
(Fax).
c Press s or t on the Touchpanel to
display Factory Reset.
b Press Options.
d Press Factory Reset.
c Press s or t on the Touchpanel to
choose the setting you want to change,
and then press your new option.
e The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yesto confirm.
Repeat this step for each setting you
want to change.
f Press
.
d After changing the last setting to your
preferred option, press s or t to
display Set New Default.
e Press Set New Default.
f Press OK.
g The Touchscreen asks you to confirm
the change to the new default settings.
Press Yesto confirm.
h Press
.
12
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Sending a fax
Sending a fax at the end of a
conversation
Additional sending
operations
3
3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
Sending a fax manually
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
3
NOTE
b Load your document.
c Press Fax Start.
(MFC-J4410DW and MFC-J4610DW)
To send a multi-page fax, use the ADF.
If you are using the scanner glass,
press Sendto send the fax.
a Load your document.
d Replace the handset of the external
b Press
(Fax).
phone.
c To listen for a dial tone, press Hook.
d Dial the fax number.
Dual Access
(Black & White only)
3
e When you hear the fax tones, press
Fax Start.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
If you are using the scanner glass, press
Sendon the Touchscreen to send the
fax.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
NOTE
If the Out of Memorymessage
appears, press
to cancel or OKto send
the pages scanned so far.
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Chapter 3
Broadcasting
(Black & White only)
NOTE
If you have downloaded Internet Fax:
3
You can broadcast to an E-mail address if
you stored it as a Speed Dial number.
(See Basic User’s Guide: Storing Speed
Dial numbers.)
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups and
Speed Dial numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
g Press s or t to review and confirm the
displayed list of numbers for the
broadcast, and then press OKto accept
it.
Before you begin the broadcast
3
Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Speed Dial numbers.)
h If you are finished changing settings,
press OK.
i Press Fax Start.
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialing.
NOTE
Broadcastingis not available when you
select Colorin Color Setting.
Faxing from the ADF (MFC-J4410DW
and MFC-J4610DW)
How to broadcast a fax
3
The machine starts scanning and
sending the document.
a Load your document.
Faxing from the scanner glass
b Press
(Fax).
When the Touchscreen asks you
Next Page?, do one of the following:
c Press Options.
To send a single page, press
No (Send).
d Press s or t on the Touchpanel to
display Broadcasting.
The machine starts sending the
document.
e Press Broadcasting.
To send more than one page, press
Yesand place the next page on the
scanner glass.
f Press Add from Address Book.
Press
to search by
Press OK.
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast.
After you have checked all the numbers
you want to add, press OK.
The machine starts scanning the
page. (Repeat this step for each
additional page.)
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Sending a fax
Real Time Transmission
3
NOTE
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 200 different numbers.
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
3
• If the Out of Memorymessage
a Load your document.
appears, press
to cancel or OKto send
b Press
(Fax).
the pages scanned so far.
c Press Options.
Canceling a Broadcast in progress
3
d Press s or t on the Touchpanel to
display Real Time TX.
a Press
.
e Press Real Time TX.
f Press On(or Off).
g Press OK.
b Do one of the following:
To cancel the entire broadcast, press
To cancel the current job, press the
number being dialed on the
h Enter the fax number.
i Press Fax Start.
To exit without canceling, press
.
NOTE
c When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:
• If you are sending a color fax or if the
memory is full and you are sending a black
will send the document in real time (even
if Real Time TXis set to Off).
Press Yesto confirm.
To exit without canceling, press No.
1
MFC-J4410DW and MFC-J4610DW only.
d Do one of the following:
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
To cancel the current job, press Yes.
To exit without canceling, press No.
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Chapter 3
Overseas Mode
3
Delayed Faxing
(Black & White only)
3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.
You can store up to 50 faxes in the memory
to be sent within the next 24 hours. These
faxes will be sent at the time of day you enter
a Load your document.
a Load your document.
b Press
(Fax).
b Press
(Fax).
c Press Options.
c Press Options.
d Press s or t on the Touchpanel to
display Delayed Fax.
d Press s or t on the Touchpanel to
display Overseas Mode.
e Press Delayed Fax.
f Press On(or Off).
e Press Overseas Mode.
f Press On(or Off).
g Press OK.
g Enter the time you want the fax to be
sent (in 24-hour format) using the
keyboard on the Touchscreen.
h Enter the fax number.
i Press Fax Start.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
NOTE
• If you selected 12h Clockin the
Date & Timesetting, enter the time in
12-hour format, and then press AMor PM.
(See Quick Setup Guide: Set the date and
time.)
• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
h Press OK.
i Enter the fax number.
j Press Fax Start.
NOTE
Delayed Faxis not available when you
select Colorin Color Setting.
16
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Sending a fax
Delayed Batch Transmission
(Black & White only)
Checking and canceling
waiting jobs
3
3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
3
a Press
(Settings).
b Press s or t on the Touchpanel to
display Fax.
a Press
(Fax).
c Press Fax.
b Press Options.
d Press s or t to display
Remaining Jobs.
c Press s or t on the Touchpanel to
display Batch TX.
e Press Remaining Jobs.
Any waiting jobs appear on the
Touchscreen.
d Press Batch TX.
e Press On(or Off).
f Press s or t to scroll through the jobs
and press the job you want to cancel.
Press Cancel.
f Press
.
g Do one of the following:
To cancel, press Yes.
If you want to cancel another job, go
To exit without canceling, press No.
h When you are finished, press
.
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Chapter 3
i Place the next page on the scanner
The document will be stored in memory
and wait to be polled.
Polling overview
3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit
(Black & White only)
3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Setup for polled transmit
3
a Load your document.
b Press
(Fax).
c Press Options.
d Press s or t on the Touchpanel to
display Polled TX.
e Press Polled TX.
f Press On(or Off).
g Press Fax Start.
h If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yesto scan another page.
Press No (Send)to store the
document in memory. Other fax
machines can now call your machine
and retrieve the document.
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Receiving a fax
4
4
i Press Fax Forward.
Memory Receive
(Black & White only)
j Enter the forwarding number (up to
20 digits) using the keyboard on the
Touchscreen.
4
You can only use one Memory Receive
operation at a time:
Press OK.
Fax Forwarding
Paging
k Press Backup Print:Onor
Backup Print:Off.
4
Fax Storage
PC-Fax Receive
Off
IMPORTANT
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
• When you receive a color fax, your
machine prints the color fax at your
machine but does not forward the fax to
the fax forwarding number you
programmed.
Fax Forwarding
4
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
l Press
.
Paging
4
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
a Press
(Settings).
b Press s or t on the Touchpanel to
display Fax.
c Press Fax.
If you have set Paging, a backup copy of the
received fax will be printed at the machine.
d Press s or t to display
Setup Receive.
a Press
(Settings).
e Press Setup Receive.
b Press s or t on the Touchpanel to
display Fax.
f Press s or t to display
Memory Receive.
c Press Fax.
g Press Memory Receive.
d Press s or t to display
Setup Receive.
h Press s or t to display Fax Forward.
e Press Setup Receive.
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Chapter 4
f Press s or t to display
Memory Receive.
Fax Storage
4
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.
g Press Memory Receive.
h Press s or t to display Paging.
i Press Paging.
If you have turned on Fax Storage, a backup
copy will be printed at the machine.
j Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
a Press
(Settings).
Do not include the area code if it is the
same as that of your machine.
For example, press:
b Press s or t on the Touchpanel to
display Fax.
1 8 0 0 5 5 5 1 2 3 4 # #
c Press Fax.
k Do one of the following:
d Press s or t to display
Setup Receive.
If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
e Press Setup Receive.
If your pager needs a PIN, enter the
PIN, press #, press PAUSE, and then
enter your fax number followed by
# #.
f Press s or t to display
Memory Receive.
g Press Memory Receive.
Press OK.
h Press s or t to display Fax Storage.
i Press Fax Storage.
For example, press:
1 2 3 4 5 # PAUSE1 8 0 0 5 5 5 6 7 8
9 # #
j Press
.
If your pager does not need a PIN,
press:
NOTE
PAUSE, and then enter your fax
number followed by # #. Press OK.
Color faxes cannot be stored in the
memory. When you receive a color fax,
your machine prints it.
For example, press:
PAUSE1 8 0 0 5 5 5 6 7 8 9 # #
l Press
.
NOTE
You cannot change a cell phone number,
pager number or PIN remotely.
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Receiving a fax
Printing a fax from the
memory
PC-Fax Receive
(Windows only)
®
4
4
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
a Press
(Settings).
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.
b Press s or t on the Touchpanel to
display Fax.
4
c Press Fax.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC.
d Press s or t to display Print Fax.
e Press Print Fax.
f Press Start.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (See Software User’s
Guide: PC-FAX receiving.)
g Press
.
If you choose Backup Print:On, the
machine will also print the fax.
NOTE
When you print a fax from the memory, the
fax data will be erased.
a Press
(Settings).
b Press s or t on the Touchpanel to
display Fax.
c Press Fax.
d Press s or t to display
Setup Receive.
e Press Setup Receive.
f Press s or t to display
Memory Receive.
g Press Memory Receive.
h Press s or t to display
PC Fax Receive.
i Press PC Fax Receive.
j The Touchscreen shows the message
Run PC-Fax on your computer.
Press OK.
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Chapter 4
k Press <USB>or the name of the PC you
want to receive faxes if you are on a
network.
Turning off Memory Receive
operations
4
l Press Backup Print:Onor
Backup Print:Off.
a Press
(Settings).
b Press s or t on the Touchpanel to
display Fax.
m Press
.
c Press Fax.
NOTE
• PC-Fax Receive is not supported by
Mac OS.
d Press s or t to display
Setup Receive.
• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
e Press Setup Receive.
f Press s or t to display
Memory Receive.
(See Software User’s Guide: PC-FAX
receiving.)
g Press Memory Receive.
h Press Off.
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)
i Press
.
NOTE
The Touchscreen will show you more
options if there are received faxes still in
the machine’s memory. (See Changing
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
Changing the destination PC
4
To change the destination PC, see PC-Fax
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Receiving a fax
Send Fax to PC?
Changing Memory Receive
operations
• If you press Yes, faxes in the memory
will be sent to your PC before the
4
setting changes. You will be asked if
you want to turn on Backup Print. (For
more information, see PC-Fax Receive
If there are received faxes in your machine’s
memory when you change the Memory
Receive operations, the Touchscreen will ask
you one of the following questions:
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
If all the received faxes have already
been printed
4
4
Erase All Fax?
• If you press Yes, faxes in the memory
will be erased before the setting
changes.
• If you press No, faxes in the memory
will not be erased and the setting will
be unchanged.
If unprinted faxes are in the memory
4
Print All Fax?
• If you press Yes, faxes in the memory
will be printed before the setting
changes. If a backup copy has already
been printed, it will not be printed
again.
• If you press No, faxes in the memory
will not be printed and the setting will
be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receivefrom another option
[Fax Forward, Pagingor Fax Storage],
press <USB>or the name of the PC if you are
on a network.
The Touchscreen will ask you the following
question:
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Chapter 4
Remote Retrieval
4
NOTE
You can change your code at any time by
entering a new one. If you want to make
restore the inactive setting (---l) and press
OK.
You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.
Setting a Remote Access
Code
Using your Remote Access
Code
4
4
The Remote Access Code lets you access
the remote retrieval features when you are
away from your machine. Before you can use
the remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).
a Dial your fax number from a touch-tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
a Press
(Settings).
c The machine signals if it has received
b Press s or t on the Touchpanel to
display Fax.
messages:
1 long beep — Fax messages
No beeps — No messages
c Press Fax.
d Press s or t to display
Remote Access.
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press Remote Access.
f Enter a three-digit code using numbers
0to 9, l, or #using the keyboard on the
Touchscreen.
Press OK.
(The preset ‘l’ cannot be changed.)
e Press 9 0 to stop Remote Access when
you have finished.
NOTE
f Hang up.
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Answer Code (# 5 1). (See Basic User’s
Guide: Using external and extension
telephones.)
NOTE
If your machine is set to Manualmode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
g Press
.
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Receiving a fax
Remote Fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the Fax Forwarding,
Operation
Paging or Fax Storage settings
1 OFF
You can choose Offafter you have retrieved or erased all
4
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by entering
on page 26.) Once you have registered the number, Fax
Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
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Chapter 4
Retrieving fax messages
4
Changing your Fax
Forwarding number
4
You can call your machine from any
touch-tone telephone and have your fax
messages sent to another machine. Before
you use this feature, you have to turn on Fax
You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 9 5 4.
c When you hear two short beeps,
press 9 6 2.
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).
NOTE
NOTE
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to stop Remote Access when
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
you have finished.
f Hang up after you hear your machine
beep.
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Receiving a fax
f Press s or t to display
Additional receiving
operations
Auto Reduction.
g Press Auto Reduction.
h Press On(or Off).
4
Receiving faxes into memory
when the paper tray is empty
4
i Press
.
As soon as the paper tray becomes empty
during fax reception, the Touchscreen shows
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
Receiving a fax at the end of a
conversation
4
4
At the end of a conversation, you can ask the
other party to send you a fax before you both
hang up.
If you do not put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in the
memory, if enough memory is available.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
When the memory is full, the machine will
stop answering calls. To print the faxes, put
fresh paper in the tray.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Fax Start.
Printing a reduced incoming
fax
4
NOTE
If the Touchscreen is dark for Sleep mode,
touch it to display Fax Start.
If you choose On, the machine reduces each
page of an incoming fax to fit on one page of
Letter or A4 size paper. The machine
calculates the reduction ratio by using the
page size of the fax and your Paper Size
setting.
c Press Receiveto receive the fax.
d Replace the handset of the external
telephone.
(MFC-J4310DW and MFC-J4410DW:
See Basic User’s Guide: Paper Size.)
(MFC-J4610DW: See Basic User’s
Guide:Paper Size and Type
(MFC-J4610DW).)
a Press
(Settings).
b Press s or t on the Touchpanel to
display Fax.
c Press Fax.
d Press s or t to display
Setup Receive.
e Press Setup Receive.
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Chapter 4
Printing temporarily stored faxes
4
Temporary Fax Backup
4
While the faxes are in the memory, you can
print them as many times as you wish without
deleting them.
When Memory Receive is turned off, your
machine has a safety feature called
Temporary Fax Backup that you can turn on.
The machine reserves 2 MB of memory to
temporarily store up to five of the last faxes
you received. Faxes will remain in the
memory up to 10 days or until faxes that are
received later require the space, whichever
comes first. If the memory becomes full, the
oldest faxes will be deleted.
a Press
(Settings).
b Press s or t on the Touchpanel to
display Initial Setup.
c Press Initial Setup.
d Press s or t to display
Miscellaneous.
The factory setting is Off.
e Press Miscellaneous.
NOTE
Color faxes cannot be stored in the
memory.
f Press Temporary Fax Backup.
g Press Reprint.
h Press OK.
Turning Temporary Fax Backup
On/Off
4
i Press
.
a Press
(Settings).
b Press s or t on the Touchpanel to
display Initial Setup.
Deleting temporarily stored faxes
4
You can delete all the recovered faxes from
the memory at any time.
c Press Initial Setup.
a Press
(Settings).
d Press s or t to display
Miscellaneous.
b Press s or t on the Touchpanel to
display Initial Setup.
e Press Miscellaneous.
f Press Temporary Fax Backup.
g Press Backup.
c Press Initial Setup.
d Press s or t to display
Miscellaneous.
h Press On(or Off).
e Press Miscellaneous.
f Press Temporary Fax Backup.
g Press s or t to display Delete.
h Press Delete.
i Press
.
i Press Yesto confirm.
j Press OK.
k Press
.
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Receiving a fax
Sequential polling
(Black & White only)
Polling overview
4
4
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Press
(Fax).
to work. Not all fax machines support polling.
b Press Options.
4
Polling receive
4
c Press s or t on the Touchpanel to
display Polling RX.
Polling receive lets you call another fax
machine to receive a fax.
d Press Polling RX.
e Press On(or Off).
Setup to receive polling
4
f Press Options. Press s or t to
display Broadcasting.
a Press
(Fax).
b Press Options.
g Press Broadcasting.
c Press s or t on the Touchpanel to
display Polling RX.
h Press Add from Address Book.
Press
to choose alphabetical
order or numerical order. Press the
check boxes of the numbers you want to
add to the broadcast.
After you have checked all the numbers
you want to add, press OK.
d Press Polling RX.
e Press On(or Off).
f Enter the fax number you are polling
using Speed Dial or the dial pad on the
Touchpanel.
i Press s or t to review and confirm the
displayed list of numbers to be polled,
and then press OKto accept it.
g Press Fax Start.
The Touchscreen shows Dialing.
j If you are finished changing settings,
press OK.
k Press Fax Start.
The machine polls each number or
Group number in turn for a document.
Press
while the machine is dialing to
cancel the polling process.
To cancel all sequential polling receive jobs,
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Chapter 4
Canceling a Sequential Polling Job
4
a Press
.
b Do one of the following:
To cancel the entire sequential
polling job, press
To cancel the current job, press the
number being dialed on the
To exit without canceling, press
.
c When the Touchscreen asks if you want
to cancel the entire sequential polling
job, do one of the following:
Press Yesto confirm.
To exit without canceling, press No.
d Do one of the following:
To cancel the current job, press Yes.
To exit without canceling, press No.
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Dialing and storing numbers
5
5
Caller ID
5
Voice operations
5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. This service shows the
telephone number, or name if it is available,
of your caller as the line rings. Call your
telephone company for details.
You can use your external telephone to dial
voice calls.
Tone or Pulse (Canada only)
5
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
Once you answer a call, the Caller ID
information disappears from the
Touchscreen, but the call information stays
stored in the Caller ID memory.
5
a Press
(Fax).
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. (See Caller ID history
b Press Hook.
c Press # on the machine’s Touchpanel.
Any digits dialed after this will send tone
signals.
You can see the number (or name).
The Unavailablemessage means the
call originated outside your Caller ID
service area.
When you are finished with the call, the
machine will return to the Pulse dialing
service.
The PrivateCallmessage means the
caller has intentionally blocked
transmission of Caller ID information.
Fax/Tel mode
5
You can print a list of the Caller ID information
received by your machine. (See How to print
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
NOTE
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
If you are at the machine, lift the external
telephone’s handset, and then press Pickup
to answer.
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Chapter 5
Setting up your area code (USA only)
5
Special line considerations
5
When returning calls from the Caller ID
history, your machine will dial “1” plus the
area code for all calls. If your local dialing plan
requires that the “1” not be used for calls
within your area code, enter your area code in
this setting. With the area code setting, calls
returned from the Caller ID history to
numbers within your area code will be dialed
using 10 digits (area code + 7-digit number).
If your dialing plan does not follow the
standard 1 + area code + 7-digit number
dialing system for calling outside your area
code, you may experience problems
returning calls from the Caller ID history. If
this is not the procedure followed by your
dialing plan, you will not be able to return calls
automatically.
Roll-over telephone lines
5
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll-over system
as long as it is the last number in the
sequence so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
a Press
(Settings).
b Press s or t on the Touchpanel to
display Fax.
Two-line telephone system
5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green and yellow). To test the type of jack,
plug in a two-line telephone and see if it can
access both lines. If it can, you must separate
the line for your machine.
c Press Fax.
d Press s or t to display
Miscellaneous.
e Press Miscellaneous.
f Press Caller ID.
g Enter your Area Code (3-digit number),
and press OK.
h Press
.
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Dialing and storing numbers
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack inside the machine.
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack inside the machine.
5
1
2
Triplex Adapter
5
RJ14
4
3
1
2
3
4
Triplex Adapter
RJ11
RJ14
Two Line Telephone
External Two Line TAD
Machine
Installing machine, external two-line
TAD and two-line telephone
Your additional two-line telephones on other
wall outlets do not require adapters. There
are two ways to add a two-line telephone to
the machine's wall outlet. You can plug the
telephone line cord from the two-line
telephone into the L1+L2 jack of the triplex
adapter. Or, you can plug the two-line
telephone into the TEL jack of the two-line
TAD.
5
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords: the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
a Put the two-line TAD and the two-line
telephone next to your machine.
33
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Chapter 5
Caller ID history
5
Additional dialing
operations
5
This feature requires the Caller ID subscriber
service offered by many local telephone
Outgoing Call
5
The numbers (or names, if available) from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. When the thirty-first
call comes into the machine, it replaces
information about the first call.
The last 30 numbers you sent a fax to will be
stored in the Outgoing Call history. You can
choose one of these numbers to fax to, add to
Address Book, or delete from the history.
a Press
b Press
(Fax).
(History).
NOTE
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
c Press the number you want to access.
d Do one of the following:
To send a fax, press Send a fax.
Press Fax Start.
a Press
b Press
(Fax).
(History).
If you want to store the number,
press Moreand then press
Add to Address Book.
c Press
(Incoming).
d Press the number or the name you want
to access.
If you want to delete the number from
the Outgoing Call history list, press
Moreand then press Delete.
e Do one of the following:
To send a fax, press Send a fax.
Press Fax Start.
Press Yesto confirm.
Press
.
If you want to store the number,
press Moreand then press
Add to Address Book.
If you want to delete the number from
the Caller ID history list, press More
and then press Delete.
Press Yesto confirm.
Press
.
34
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Dialing and storing numbers
h Press s or t to display
NOTE
Address Book.
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
i Press Address Book.
j Press Numerical.
k Press s or t to display #02.
l Press #02.
• You can print the Caller ID history List.
m Press Send a fax.
Dialing access codes and
credit card numbers
n Press Fax Start.
5
You will dial ‘555-7000’.
5
Sometimes, you may want to choose from
several long-distance carriers when you send
a fax. Rates may vary depending on the time
of day you’re sending the fax and the
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
destination to which you're sending it. To take
advantage of low rates, you can store the
access codes of long-distance carriers and
credit card numbers as Speed Dial numbers.
You can store these long dialing sequences
by dividing them and setting them up as
separate Speed Dial numbers in any
combination. You can even include manual
dialing using the dial pad. (See Basic User’s
Guide: Storing Speed Dial numbers.)
press
(Address), press 03, press
Send a faxand then press 7001 using the
dial pad.
NOTE
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Pause. Each key press adds a
3.5-second delay. You can press Pause
as many times as needed to increase the
length of the pause.
For example, you might have stored ‘555’ on
Address Book: 03 and ‘7000’ on Address
Book: 02. You can use them both to dial
‘555-7000’ if you press the following buttons
on the Touchscreen:
a Press
b Press
(Fax).
(Address).
c Press Numerical.
d Press s or t on the Touchpanel to
display #03.
e Press #03.
f Press Send a fax.
g Press Options.
35
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Chapter 5
i Do one of the following:
Additional ways to
store numbers
Enter the second fax or telephone
number (up to 20 digits) using the
keyboard on the Touchscreen.
5
Storing Speed Dial numbers
from Outgoing Calls
Press OK.
5
If you do not want to store a second
number, press OK.
You can also store Speed Dial numbers from
the Outgoing Call history.
j To choose where the number will be
stored, do one of the following:
a Press
(Fax).
To accept the displayed next
available Speed Dial location, press
OK.
b Press
(History).
To enter a different Speed Dial
NOTE
location, press
and then enter a
You can also add numbers from the
history in a different way by pressing
Settings, Fax, Setup AddressBook,
Set Speed Dialand
2-digit number using the keyboard on
the Touchscreen.
Press OK.
Add Number from History.
NOTE
If the 2-digit Speed Dial location you
choose is already taken, the OKbutton on
the Touchscreen will not work. Choose a
different location.
c Press s or t on the Touchpanel to
display the name or number you want to
store.
d Press the name or number you want to
k When the Touchscreen displays your
settings, press OKto confirm.
store.
e Press More.
l Press
.
f Press Add to Address Book.
g Do one of the following:
Enter the name (up to 16 characters)
using the keyboard on the
Touchscreen.
(To help you enter letters, see Basic
User’s Guide: Entering Text.)
Press OK.
To store the number without a name,
press OK.
h Press OKto confirm the fax or telephone
number you want to store.
36
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Dialing and storing numbers
j Do one of the following:
Storing Speed Dial numbers
from the Caller ID history
Enter a second fax or telephone
number (up to 20 digits) using the
keyboard on the Touchscreen.
5
If you have the Caller ID subscriber service
from your telephone company, you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
Press OK.
If you do not want to store a second
number, press OK.
k To choose where the number will be
a Press
(Fax).
stored, do one of the following:
To accept the displayed next
available Speed Dial location,
press OK.
b Press
(History).
5
NOTE
To enter a different Speed Dial
You can also add numbers from the
history in a different way by pressing
Settings, Fax, Setup AddressBook,
Set Speed Dialand
location, press
and then enter a
2-digit number using the keyboard on
the Touchscreen.
Add Number from History.
Press OK.
NOTE
c Press
(Incoming).
If the 2-digit Speed Dial location you
choose is already taken, the OKbutton on
the Touchscreen will not work. Choose a
different location.
d Press s or t on the Touchpanel to
display the number you want to store.
e Press the number you want to store.
f Press More.
l When the Touchscreen displays your
settings,
press OKto confirm.
g Press Add to Address Book.
h Do one of the following:
m Press
.
If you want to store the displayed
name, press OK.
Enter the name (up to 16 characters)
using the keyboard on the
Touchscreen.
(To help you enter letters, see Basic
User’s Guide: Entering Text)
Press OK.
To store the number without a name,
press OK.
i Press OKto confirm the fax or telephone
number you want to store.
37
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Chapter 5
i Add Speed Dial numbers to the Group
by pressing them to display a red
checkmark. Press OK.
Setting up Groups for
Broadcasting
5
If you want to list the numbers in
A Group, which can be stored in a Speed Dial
location, allows you to send the same fax
message to many fax numbers by pressing
alphabetical order, press
.
j When the Touchscreen displays the
Group Name and numbers, press OKto
confirm.
(Address), the two-digit location,
Send a faxand Fax Start.
k Do one of the following:
First, you'll need to store each fax number in
a Speed Dial location. (See Basic User’s
Guide: Storing Speed Dial numbers.) Then
you can include them as numbers in the
Group. Each Group uses up a Speed Dial
location. You can have up to six Groups, or
you can assign up to 198 numbers to a large
Group.
To store another Group for
To finish storing Groups for
broadcasting, press
.
NOTE
You can print a list of all the Speed Dial
a Press
b Press
(Fax).
Changing a Group name
5
a Press
b Press
(Fax).
(Address).
(Address).
c Press Alphabeticalor Numerical.
d Press More.
c Press Alphabeticalor Numerical.
d Press More.
e Press s or t on the Touchpanel to
display Setup Groups.
e Press s or t on the Touchpanel to
display Change.
f Press Setup Groups.
g Enter the Group name (up to
16 characters) using the keyboard on
the Touchscreen.
f Press Change.
g Press s or t to display the Group you
Press OK.
want to change.
h When the Touchscreen displays the
h Press the Group.
i Press Name.
next available Group number, press OK.
This Group number and name will be
assigned to the next available
Speed Dial location.
j Enter the new name (up to
16 characters) using the keyboard on
the Touchscreen.
Press OK.
(For example, type NEW CLIENTS.)
38
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Dialing and storing numbers
Adding or Deleting a number in a
Group
NOTE
5
How to change the stored name:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
a Press
b Press
(Fax).
(Address).
press
. Enter the new character.
(See Basic User’s Guide: Entering Text.)
c Press Alphabeticalor Numerical.
d Press More.
k Press OK.
e Press s or t on the Touchpanel to
display Change.
l Press
.
5
f Press Change.
Deleting a Group
5
g Press s or t to display the Group you
a Press
b Press
(Fax).
(Address).
want to change.
h Press the Group.
i Press s or t to display Change.
j Press Change.
c Press Alphabeticalor Numerical.
d Press More.
k Press s or t to display the number you
e Press s or t on the Touchpanel to
display Delete.
want to add or delete.
l Do the following for each number you
f Press Delete.
want to change:
g Press s or t to display the Group you
To add a number to the Group, press
the check box of the number to add a
check mark.
want to delete.
h Press the Group name.
To delete a number from the Group,
press the check box of the number to
remove the check mark.
i Press OK.
Press Yesto confirm.
Press OKto confirm all your changes.
m Press OK.
j Press
.
n Press
.
39
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Printing reports
6
6
h Press the option you want to set.
Fax reports
6
If you choose Every 50 Faxes, go to
Press
(Settings) on the Touchscreen
6, 12, 24 hours, 2 or 7 days
to set up the Transmission Verification Report
and the Journal Period.
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Fax Journal report early and then
erase all jobs from the memory. If
you want an extra report before it is
due to print, you can print it without
erasing the jobs from the memory.
Transmission Verification
Report
6
You can use the Transmission Verification
Report as proof that you sent a fax.
(See Basic User’s Guide: Transmission
Verification Report.)
Every 50 Faxes
Fax Journal (activity report)
6
The machine will print the Fax
Journal report when the machine has
stored 50 jobs.
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 41. The factory setting is
i Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
Every 50 Faxes.
NOTE
a Press
(Settings).
If you selected 12h Clockin the
Date & Timesetting, enter the time in
12-hour format, and then press AMor PM.
(See Quick Setup Guide: Set the date and
time.)
b Press s or t on the Touchpanel to
display Fax.
c Press Fax.
d Press s or t to display
Report Setting.
j If you chose Every 7 Days, press the
first day for the 7-day countdown.
e Press Report Setting.
k Press
.
f Press Journal Period.
g Press s or t to display the intervals.
40
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Printing reports
How to print a report
6
Reports
6
The following reports are available:
a Press
(Settings).
Transmission
b Press s or t on the Touchpanel to
display Print Reports.
Prints a Transmission Verification Report
for your last transmission.
c Press Print Reports.
Address Book
d Press the report you want to print.
Lists names and numbers stored in the
Address Book memory, in alphabetical or
numerical order.
e (Address Book Only) Press
Alphabetical Orderor
Numerical Order.
Fax Journal
Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
f Press Start.
6
g Press
.
User Settings
Lists your settings.
Network Config
Lists your Network settings.
WLAN Report
Prints the result of the WLAN connection.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
41
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Making copies
7
7
Changing copy quality
7
Copy options
7
You can choose the copy quality. The factory
setting is Normal.
You can change the copy settings for the next
copy.
Normal
These settings are temporary. The machine
returns to its default settings one minute after
copying.
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
To change a setting, press Copy, Options
and then press s or t on the Touchpanel to
scroll through the copy settings. When the
setting you want is displayed, press it and
choose your preferred option.
NOTE
If you choose Normal, you can only
choose Plain Paperin Paper Type.
When you are finished choosing settings,
press Black Startor Color Start.
Best
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
NOTE
• You can save some of the options that you
use most often by setting them as the
default settings. These settings will
remain until you change them again. (See
a Load your document.
b Press
(Copy).
c Enter the number of copies you want.
d Press Options.
• The Ink Save Mode,
Thin Paper Copyand Book Copy
features are supported by technology
from Reallusion, Inc.
e Press s or t on the Touchpanel to
display Quality.
f Press Quality.
g Press Normalor Best.
h Press OK.
Stop copying
7
To stop copying, press
.
i If you do not want to change additional
settings, press Black Startor
Color Start.
42
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Making copies
Enlarging or reducing the
copied image
198% 4"x6"iA4
186% 4"x6"iLTR
130% LTRiLGR
104% EXEiLTR
100%
7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size to the paper size
you set.
97% LTRiA4
93% A4iLTR
a Load your document.
85% LTRiEXE
83%(MFC-J4310DW)
83% LGLiA4
b Press
(Copy).
c Enter the number of copies you want.
d Press Options.
(MFC-J4410DW and MFC-J4610DW)
78% LGLiLTR
(MFC-J4410DW and MFC-J4610DW)
e Press s or t on the Touchpanel to
display Enlarge/Reduce.
78%(MFC-J4310DW)
46% LTRi4"x6"
Fit to Page
f Press Enlarge/Reduce.
7
Custom(25-400%)
g Press s or t to display the available
options, and then press the option you
want to change.
i Press s or t to review and confirm the
displayed list of settings for this copy.
If you do not want to change additional
settings, press OK.
h Do one of the following:
If you chose Enlargeor Reduce,
press the enlargement or reduction
ratio you want to use.
j Press Black Startor Color Start.
NOTE
If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25%to 400%.
• Page Layoutis not available with
Enlarge/Reduce.
• Page Layout, 2-sided Copy,
Book Copy, Sort, Thin Paper Copy
and Remove Backgroundare not
available with Fit to Page.
Press OK.
If you chose 100%or Fit to Page,
• Fit to Pagedoes not work correctly
when the document on the scanner glass
is skewed more than three degrees. Using
the document guidelines on the left and
top, place your document in the upper-left
hand corner, with the document face down
on the scanner glass.
• Fit to Pageis not available when
1
MFC-J4410DW and MFC-J4610DW only.
• Fit to Pageis not available for
Legal-size documents.
43
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Chapter 7
i Press Black Startor Color Start
Making N in 1 copies or a
poster (Page Layout)
to scan the page.
7
If you placed the document in the ADF 1
or are making a poster, the machine
scans the pages and starts printing.
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
1
MFC-J4410DW and MFC-J4610DW only.
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
If you are using the scanner glass, go
j After the machine scans the page,
press Yesto scan the next page.
k Place the next page on the scanner
glass. Press OKto scan the page.
the layout.
NOTE
• Book Copy, Sort, Thin Paper Copy,
Ink Save Mode,
Remove Backgroundand
Enlarge/Reduceare not available with
Page Layout.
l After all the pages have been scanned,
press Noto finish.
• 2-sided Copyis not available with
NOTE
Poster copy.
• Make sure the paper size is set to Letter,
Ledger, A4, A3 or Executive.
a Load your document.
• Poster copy is not available for Executive
size paper.
b Press
(Copy).
• You can only make one color copy at a
time.
c Enter the number of copies you want.
d Press Options.
• You can only make one Poster copy at a
time.
e Press s or t on the Touchpanel to
display Page Layout.
• 2in1(ID), 4in1(P), 4in1(L),
Poster (2x1)and Poster (3x3)are
not available when using Ledger or A3
size paper.
f Press Page Layout.
g Press s or t to display Off(1in1),
4in1(P), 4in1(L), Poster (2x1),
Poster (2x2)or Poster (3x3).
Press the option you want to set.
1
For information about 2 in 1 (ID), see 2 in 1 ID
h Press s or t to review and confirm the
displayed list of settings for this copy.
If you do not want to change additional
settings, press OK.
44
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Making copies
Place the document face down in the
direction shown below:
Poster (3x3)
2in1(P)
2in1(L)
4in1(P)
4in1(L)
7
Poster (2x1)
Poster (2x2)
45
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Chapter 7
k After the machine has scanned the first
side, press Yes. Turn over the
2 in 1 ID Copy (Page Layout)
7
identification card and place it at the left
side of the scanner glass.
Press OKto scan the other side.
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to Letter
or A4.
NOTE
• Book Copy, Sort, 2-sided Copy,
Thin Paper Copy, Ink Save Mode,
Remove Backgroundand
Enlarge/Reduceare not available with
2in1(ID).
NOTE
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Legal
limitations for copying.)
• You can only make one color copy at a
time.
a Place your identification card face down
near the left corner of the scanner glass
as shown below.
1
1
0.12 in. (3 mm) or greater (top, left)
b Press
(Copy).
c Enter the number of copies you want.
d Press Options.
e Press s or t on the Touchpanel to
display Page Layout.
f Press Page Layout.
g Press s or t to display 2in1(ID).
h Press 2in1(ID).
i Press OK.
j Press Black Startor Color Start.
The machine scans the first side of the
identification card.
46
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Making copies
Sorting copies
7
NOTE
Fit to Page, Page Layoutand
Book Copyare not available with Sort.
You can sort multiple copies. Pages will be
stacked in the order 123, 123, 123, and so on.
We recommend you load single-sided
Adjusting Density
7
For 2-sided documents and books use the
scanner glass.
You can adjust the copy density to make
copies darker or lighter.
1
MFC-J4410DW and MFC-J4610DW only.
a Load your document.
a Load your document.
b Press
(Copy).
b Press
(Copy).
c Enter the number of copies you want.
d Press Options.
c Enter the number of copies you want.
d Press Options.
e Press s or t on the Touchpanel to
display Density.
e Press s or t on the Touchpanel to
display Stack/Sort.
7
f Press Density.
f Press Stack/Sort.
g Press Sort.
g Press c to make the copy darker or
press d to make the copy lighter.
Press OK.
h Press OK.
h If you do not want to change additional
settings, press OK, and then press
Black Startor Color Start.
i If you do not want to change additional
settings, press Black Startor
Color Start.
the machine scans all the pages of the
document and starts printing.
1
MFC-J4410DW and MFC-J4610DW only.
If you are using the scanner glass, go
j After the machine scans the page, press
Yesto scan the next page.
k Place the next page on the scanner
glass. Press OKto scan the page.
pages have been scanned.
l Press Noto finish scanning.
The machine starts printing.
47
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Chapter 7
h Press OK.
Ink Save Mode
7
i If you do not want to change any
additional settings, press
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image.
Black Startor Color Start.
The amount of ink saved will vary depending
on the document.
NOTE
• Book Copy, Thin Paper Copy,
Page Layoutand
Remove Backgroundare not available
with Ink Save Mode.
Ink Save Mode: Off
7
• Ink Save Modemay make your
printouts look different from your original
document.
Thin Paper Copy
7
If your document is a 2-sided copy on thin
paper, choose Thin Paper Copyso the
print on the other side does not bleed
through.
Ink Save Mode: On
7
a Load your document.
b Press
(Copy).
c Enter the number of copies you want.
d Press Options.
e Press s or t on the Touchpanel to
display Advanced Settings.
f Press Advanced Settings.
(The above screens are used in
ISO/IEC 24712.)
g Press s or t to display
Thin Paper Copy.
a Load your document.
h Press Thin Paper Copy.
i Press OK.
b Press
(Copy).
c Enter the number of copies you want.
d Press Options.
j Press Black Startor Color Start.
NOTE
e Press s or t on the Touchpanel to
display Advanced Settings.
Fit to Page, Page Layout,
Ink Save Mode, Book Copyand
Remove Backgroundare not available
with Thin Paper Copy.
f Press Advanced Settings.
g Press Ink Save Mode.
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Making copies
Book Copy
7
Remove Background Color
7
Book Copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically.
Remove Background Color removes the
background color of the document when
copying. This can save ink and help you read
the document clearly.
a Load your document.
NOTE
b Press
(Copy).
This function is for use only when making
color copies. The background color is
automatically removed for all black &
white copies.
c Enter the number of copies you want.
d Press Options.
e Press s or t on the Touchpanel to
display Advanced Settings.
a Load your document.
b Press
(Copy).
f Press Advanced Settings.
g Press s or t to display Book Copy.
h Press Book Copy.
c Enter the number of copies you want.
d Press Options.
7
e Press s or t on the Touchpanel to
display Advanced Settings.
i Press OK.
j If you do not want to change additional
settings, press Black Startor
Color Start.
f Press Advanced Settings.
g Press s or t to display
Remove Background.
NOTE
h Press Remove Background.
Page Layout, Sort, 2-sided Copy,
Ink Save Mode, Fit to Page,
Thin Paper Copyand
Remove Backgroundare not available
with Book Copy.
i Press s or t to display Low, Mediumor
High.
j Press Low, Mediumor High.
k Press OK.
l Press Color Start.
NOTE
Fit to Page, Page Layout,
Ink Save Mode, Thin Paper Copy
and Book Copyare not available with
Remove Background.
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Chapter 7
2-sided copying
7
NOTE
• 2in1(ID), Poster, Book Copyand
Fit to Pageare not available with
2-sided Copy.
You can reduce the amount of paper used for
copies by copying on both sides of the paper.
We recommend you load single-sided
• You can use only Letter, A4, A5 or
Executive size plain paper.
For 2-sided documents and books use the
scanner glass.
a Load your document.
1
MFC-J4410DW and MFC-J4610DW only.
b Press
(Copy).
(Long edge flip)
c Enter the number of copies you want.
d Press Options.
Portrait
1
e If you want to sort multiple copies, press
s or t on the Touchpanel to display
Stack/Sort.
1
2
f Press Stack/Sort.
g Press Sort.
Landscape
1
h Press s or t to display
2-sided Copy.
1
2
i Press 2-sided Copy.
(Short edge flip)
j Press s or t to display the 2-sided
copy layout you want to use, and press
Portrait LongEdgeFlip,
Landscape LongEdgeFlip,
Portrait ShortEdgeFlip,
Landscape ShortEdgeFlip
(or Off).
Portrait
1
1
2
k (MFC-J4410DW and MFC-J4610DW)
Press OKafter reading the message on
the Touchscreen.
Landscape
l Press OK.
1
1
m Press Black Startor Color Start.
2
the machine scans the pages and starts
printing.
1
MFC-J4410DW and MFC-J4610DW only.
If you are using the scanner glass, go
50
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Making copies
n The Touchscreen shows:
b Press Options.
c Press s or t on the Touchpanel to
display the available settings, and then
press the setting you want to change.
Press s or t to display the available
options, and press the option you want
to set. Repeat this step for each setting
you want to change.
Set the next page, then
press Scan. When you finish,
press Complete.
Place the next page on the scanner
glass and press Scan.
Press OK.
The machine starts printing.
d After changing the last setting, press
s or t to display Set New Default.
o If you pressed Sortfor multiple copies,
After all the pages have been scanned,
press Complete.
e Press Set New Default.
f Press OK.
The machine starts printing.
The Touchscreen asks you again to
confirm that you want to set the changes
as the new default settings.
Press Yes.
DO NOT touch the printed page until it is
ejected the second time. The machine will
print the first side and eject the paper, and
then pull the paper in to print the second side.
7
g Press
.
NOTE
If you get a paper jam, press Advanced
jam prevention settings: 2-sided1or
2-sided2.
Restoring all settings to the
factory settings
7
2-sided1uses a longer print time for the
ink to dry.
2-sided2uses a longer print time and
will also print in lighter colors.
You can restore the copy settings that you
have changed to the factory settings, such as
Enlarge/Reduce, Density,
Page Layout, Ink Save Mode,
Thin Paper Copy, Remove Background
and 2-sided Copy.
Setting your changes as the
new default
7
1
MFC-J4610DW only.
You can save the settings for the copy
options you use most often by setting them as
the default, such as Quality,
Density,Page Layout,Ink Save Mode,
Thin Paper Copy, Remove Background
and 2-sided Copy.
a Press
(Copy).
b Press Options.
c Press s or t on the Touchpanel to
display Factory Reset.
d Press Factory Reset.
e Press Yes.
These settings will remain until you change
them again.
1
MFC-J4610DW only.
f Press
.
a Press
(Copy).
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PhotoCapture Center™: Printing
photos from a memory card or
USB Flash memory drive
8
8
Be aware of the following:
8
PhotoCaptureCenter™
operations
When printing an index or image, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. Corrupted images
will not be printed.
8
Memory cards,
USB Flash memory drive and
folder structures
(memory card users)
8
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory
drives; however, read the points below to
avoid errors:
When a digital camera formats a memory
card, it creates a special folder into which
it copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Direct PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
a memory card or USB Flash memory
drive.
(USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows®.
1
The folder inside memory cards or USB Flash
memory drive is also counted.
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
52
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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Movie printing
8
Print Images
8
You can print images from movie files that are
stored on a memory card or USB Flash
memory drive.
Print Index (Thumbnails)
8
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
A movie file is automatically divided into
9 parts by movie recording times and is
placed in 3 lines, then you can see and print
the scenes that have been automatically
divided.
NOTE
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats (Motion JPEG only). However, if
an AVI file size is 1 GB or more (the
shooting time is about 30 minutes) or a
MOV file size is 2 GB or more (the
shooting time is about 60 minutes), these
files cannot be printed.
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
8
• If the data for a divided scene is corrupted,
the part for that scene will be blank.
NOTE
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press s or t on the Touchpanel to
display Index Print.
d Press Index Print.
e Press Index Sheet.
f Do one of the following:
Press Optionsto change the paper
type or the paper size you are using.
If you do not want to change the
paper settings, press Start.
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Chapter 8
g Press Paper Type.
NOTE
Press s or t to display the paper type
you are using, and choose
• You can enter multiple numbers at the
same time by using a comma or hyphen to
separate them. For example, Enter 1,3,6
to print images No.1, No.3 and No.6. Enter
1-5 to print images No.1 to No.5.
Plain Paper, Inkjet Paper,
Brother BP71or Other Glossy.
h Press Paper Size.
i Press Letteror A4.
j Press OK.
• You can enter up to 12 characters
(including commas and hyphens) for the
image numbers you want to print.
j Do one of the following:
k Press Startto print.
Press Optionsto change the print
Printing Photos
8
If you do not want to change any
settings, press Startto print.
Before you can print an individual image, you
have to know the image number.
Printing All Photos
8
a Open the media slot cover.
b Put the memory card or USB Flash
You can print all the photos on your memory
card or USB Flash memory drive.
memory drive in the correct slot.
a Open the media slot cover.
b Put the memory card or USB Flash
d Press s or t to display
(Photo)
memory drive in the correct slot.
and press it.
c Press s or t on the Touchpanel to
display Print All.
e Press s or t on the Touchpanel to
display Index Print.
d Press Print All.
f Press Index Print.
e Do one of the following:
g Press Print Photos.
Press Optionsto change the print
h Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.
If you do not want to change any
settings, press Startto print.
i Press OK.
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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
DPOF printing
8
PhotoCaptureCenter™
print settings
8
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
You can change the print settings for the next
print job.
These settings are temporary, and the
machine returns to its default settings one
minute after printing.
If your digital camera supports DPOF
printing, you will be able to use the display of
the digital camera to choose the images and
number of copies you want to print.
NOTE
You can save the print settings you use
most often by setting them as the default.
When a memory card (Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card, SDXC Memory Card,
MultiMedia Card or MultiMedia Card plus)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
8
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
The machine will ask you if you want to
use DPOF settings.
Print Quality
8
a Open the media slot cover.
c Press Yes.
b Put the memory card or USB Flash
d Do one of the following:
memory drive in the correct slot.
Press Optionsto change the print
c Do one of the following:
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
If you do not want to change any
settings, press Startto print.
NOTE
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
see your camera manufacturer's support
Press Print All.
d Press Options.
e Press s or t to display
Print Quality.
f Press Print Quality.
g Press Normalor Photo.
website or accompanying documentation.
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Chapter 8
Paper Size and Print Size
8
h If you do not want to change additional
settings, press
or OK.
a Open the media slot cover.
i Press Startto print.
b Put the memory card or USB Flash
memory drive in the correct slot.
Paper options
8
c Do one of the following:
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
Paper Type
8
a Open the media slot cover.
Press Print All.
d Press Options.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Do one of the following:
e Press s or t to display Paper Size.
f Press Paper Size.
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
g Press s or t to display 4"x6", 5"x7",
Letter, Ledger, A4or A3.
Press Print All.
d Press Options.
Press the option you want to set.
Do one of the following:
If you chose Letteror A4, go to
e Press s or t to display Paper Type.
f Press Paper Type.
If you chose 4"x6"or 5"x7", go to
g Press s or t to display Plain Paper,
Inkjet Paper, Brother BP71or
Other Glossy.
If you chose Ledgeror A3, the
Touchscreen will prompt you to put
the paper in manual feed slot. Read
the information on the Touchscreen,
and then confirm it by pressing OK.
(See Basic User’s Guide: Loading
paper in the manual feed slot.)
Press the option you want to set.
h If you do not want to change additional
settings, press
or OK.
i Press Startto print.
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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
h Press the Print Size.
g Press d to make a darker print or press
c to make a lighter print.
Press OK.
Example: Printed position for Letter size paper
1
2
3
h If you do not want to change additional
3"x4"
3.5"x5"
4"x6"
settings, press
or OK.
i Press Startto print.
Contrast
8
4
5
6
Max. Size
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
5"x7"
6"x8"
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Do one of the following:
i If you do not want to change additional
settings, press or OK.
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
8
j Press Startto print.
Press Print All.
d Press Options.
Adjusting Brightness,
Contrast and Color
8
e Press s or t to display Contrast.
f Press Contrast.
Brightness
8
a Open the media slot cover.
g Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Do one of the following:
h If you do not want to change additional
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
settings, press
or OK.
i Press Startto print.
Press Print All.
d Press Options.
e Press s or t to display Brightness.
f Press Brightness.
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Chapter 8
j Do one of the following:
Color Enhancement (True2Life™)
8
If you want to adjust another color
You can turn on the color enhancement
(True2Life™) feature to print more vivid
images. Print time will be slower.
Press
If you want to change other settings,
press to display the print setting
.
a Open the media slot cover.
b Put the memory card or USB Flash
menu and press the setting you want
memory drive in the correct slot.
c Do one of the following:
k If you do not want to change additional
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
settings, press
or OK.
l Press Startto print.
Press Print All.
d Press Options.
NOTE
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
e Press s or t to display
Color Enhance.
f Press Color Enhance.
g Do one of the following:
If you want to adjust the
White Balance, Sharpnessor
Color Density, press
Color Enhanceand then press
On.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
If you do not want to adjust the color
settings, press Color Enhance
and then press Off.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
Press
.
h Press s or t to display
White Balance, Sharpnessor
Color Density, and then press the
option you want to change.
i Press d or c to adjust the degree of the
setting.
Press OK.
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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Cropping
8
Borderless printing
8
If your photo is too long or too wide to fit the
available space on your chosen layout, part
of the image will be cropped.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
The factory setting is On. If you want to print
the whole image, turn this setting to Off. If
you set Croppingto Off, also set
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Do one of the following:
a Open the media slot cover.
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Do one of the following:
Press Print All.
d Press Options.
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
e Press s or t to display Borderless.
f Press Borderless.
Press Print All.
d Press Options.
8
g Press Off(or On).
e Press s or t to display Cropping.
f Press Cropping.
h If you do not want to change additional
settings, press
or OK.
g Press Off(or On).
i Press Startto print.
h If you do not want to change additional
settings, press
or OK.
i Press Startto print.
Cropping: On
8
Cropping: Off
8
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Chapter 8
Print Date
8
Setting your changes as the
new default
8
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower-right corner. If the data does not
have the date information, you cannot use
this function.
You can save the print settings you use most
often by setting them as the default settings,
such as Print Quality, Paper Type,
Paper Size, Brightness, Contrast,
Color Enhance, Cropping, Borderless
and Print Date. These settings will remain
until you change them again.
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
a Open the media slot cover.
c Do one of the following:
b Put the memory card or USB Flash
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
memory drive in the correct slot.
c Do one of the following:
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
Press Print All.
d Press Options.
Press Print All.
d Press Options.
e Press s or t to display Print Date.
f Press Print Date.
e Press your new setting.
Repeat this step for each setting you
want to change.
g Press On(or Off).
h If you do not want to change additional
f After changing the last setting, press
s or t to choose Set New Default.
settings, press
or OK.
i Press Startto print.
g Press Set New Default.
NOTE
h Press OK.
The DPOF setting on your camera must
be turned off to use the Print Date
feature.
The Touchscreen asks you again to
confirm that you want to set the changes
as the new default settings.
Press Yes.
i Press
.
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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Restoring all settings to the
factory settings
Scan to a memory card
or USB Flash memory
drive
8
You can restore the PhotoCapture settings
that you have changed, to the factory
settings, such as Print Quality,
Paper Type, Paper Size, Brightness,
Contrast, Color Enhance, Cropping,
Borderlessand Print Date.
8
How to set a new default
8
You can save the Scan to Media settings
(Scan Type, Resolution, File Type
and Remove Background) you use most
often by setting them as the default settings.
These settings will remain until you change
them again.
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Do one of the following:
a Open the media slot cover.
Press View Photosand press
s or t on the Touchpanel to display
each photo. When the photo you
want to print is displayed, press OK.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press
d Press
.
Press Print All.
d Press Options.
(Scan).
8
e Press s or t on the Touchpanel to
display Scan to Media.
e Press s or t to display
Factory Reset.
f Press Scan to Media.
g Press Options.
f Press Factory Reset.
g The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yesto confirm.
h Press Scan Type, Resolution,
File Typeor Remove Background.
Then press the option you want to set.
Repeat this step for each setting you
want to change.
h Press
.
i After you are finished choosing your
preferred settings, press s or t to
display Set New Default.
j Press Set New Default.
k Press OK.
The Touchscreen asks you again to
confirm that you want to set the changes
as the new default settings.
Press Yes.
l Press
.
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Chapter 8
How to reset to the factory
settings
8
You can restore all the Scan to Media settings
(Scan Type, Resolution, File Type
and Remove Background), that you have
changed, back to the factory settings.
a Open the media slot cover.
b Put the memory card or USB Flash
memory drive in the correct slot.
c Press
d Press
.
(Scan).
e Press s or t on the Touchpanel to
display Scan to Media.
f Press Scan to Media.
g Press Options.
h Press s or t to display
Factory Reset.
i Press Factory Reset.
j The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yesto confirm.
k Press
.
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Printing photos from a camera
9
9
Setting your digital camera
9
Printing photos
directly from a
PictBridge camera
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
9
Depending on your camera, some of these
settings may not be available.
Camera Menu Options
Selections
Paper Size
Ledger, Letter, A3, A4,
4" 6",
Printer Settings
(Default setting) 2
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Paper Type
Layout
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting) 2
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
Borderless: On,
Borderless: Off,
Printer Settings
9
(Default setting) 2
PictBridge requirements
9
DPOF Setting 1
Print Quality
-
To avoid errors, remember the following
points:
Normal, Fine,
Printer Settings
(Default setting) 2
The machine and the digital camera must
be connected using an appropriate USB
cable.
Color
Enhancement
On, Off,
Printer Settings
(Default setting) 2
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Print Date
On, Off,
Printer Settings
(Default setting) 2
1
2
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
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Chapter 9
Printing Images
9
Settings
Options
4" 6"
Paper Size
Paper Type
Layout
NOTE
Glossy Paper
Borderless: On
Fine
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
Print Quality
Color Enhancement
Print Date
Off
a Open the media slot cover.
Off
b Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
When your camera does not have any
menu selections, these settings are also
used.
The name and availability of each setting
depends on the specification of your
camera.
See the documentation supplied with your
camera for more detailed information on
changing PictBridge settings.
1
1
USB direct interface
c Turn on the camera.
When the machine has recognized the
camera, the Touchscreen shows
Camera Connected.
d Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the Touchscreen will show
Printing.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
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Printing photos from a camera
DPOF printing
9
Printing photos
directly from a digital
camera
(without PictBridge)
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
9
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
If your digital camera supports DPOF
printing, use the camera’s display to choose
the images and number of copies you want to
print.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
NOTE
NOTE
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
see your camera manufacturer's support
The name, availability and operation differ
among digital cameras. See the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
website or accompanying documentation.
9
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Chapter 9
Printing Images
9
NOTE
Remove any memory card or USB Flash
memory drive from the machine before
connecting a digital camera.
a Open the media slot cover.
b Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1
1
USB direct interface
c Turn on the camera.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
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Routine maintenance
A
A
Clean the outside of the machine as
follows:
Cleaning and checking
the machine
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
Cleaning the outside of the
machine
A
Clean the Touchscreen as follows:
• DO NOT use cleaning materials that
contain ammonia.
IMPORTANT
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
• Press and hold down
to turn the
machine off. The Touchscreen will show
Shutting Downfor a few seconds
before the power goes off.
a (MFC-J4310DW and MFC-J4410DW)
Pull the paper tray (1) completely out of
the machine.
• DO NOT use any type of liquid cleaners
(including ethanol).
a Clean the Touchscreen with a dry, soft
lint-free cloth.
1
A
(MFC-J4610DW)
Pull paper tray #1 and then tray #2
completely out of the machine.
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b Wipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.
Cleaning the machine’s
printer platen
A
WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid an electrical shock.
a Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
d Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
2
1
IMPORTANT
DO NOT bend or apply too much pressure
on the nine tabs (2). They could be
damaged.
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Routine maintenance
c Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover using both hands.
b Clean the front side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water, using a
side-to-side motion.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
d Re-connect the power cord.
Cleaning the paper feed
rollers
A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
a Unplug the machine from the AC power
outlet. Pull the paper tray (1) completely
out of the machine.
1
1
c Lift the Jam Clear Flap (2), and then
clean the back side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water.
A
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
NOTE
If the paper support flap is open, close it,
and then close the paper support.
1
2
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d Put the paper tray firmly back in the
c Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth moistened with
water.
machine.
e Re-connect the power cord.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
NOTE
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.
Cleaning the paper pick-up
rollers
A
1
a Unplug the machine from the AC power
outlet.
b Pull the paper tray completely out of the
machine.
NOTE
If the machine starts to multi-feed the last
few sheets of paper in the tray, clean the
Base Pad (1) with a soft lint-free cloth
moistened with water.
d Put the paper tray firmly back in the
After cleaning, wipe the pad with a dry,
machine.
soft lint-free cloth to remove all moisture.
e Re-connect the power cord.
1
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Routine maintenance
Cleaning the paper pick-up
rollers for paper tray #2
(MFC-J4610DW)
Checking the ink volume
A
You can use the ink menu to see a large
graph showing the ink that is left in each
cartridge.
A
a Unplug the machine from the AC power
outlet. Pull tray #2 completely out of the
machine.
a Press
(Settings).
NOTE
NOTE
If
is on the Touchscreen, you can
If the paper support flap is open, close it,
and then close the paper support.
b Press s or t on the Touchpanel to
display General Setup.
b Clean the paper pick-up rollers for
tray #2 (1) with a soft lint-free cloth
moistened with water.
c Press General Setup.
d Press Ink.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
e Press s or t to display Ink Volume.
f Press Ink Volume.
The Touchscreen shows the ink volume.
g Press
.
NOTE
You can check the ink volume from your
computer.
A
(See Software User’s Guide: Printing
(Windows®).)
1
(See Software User’s Guide: Printing and
Faxing (Macintosh).)
c Put tray #2 firmly back in the machine.
d Re-connect the power cord.
71
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d Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3) using both hands.
Packing and shipping
the machine
A
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
correctly, any damage that may occur in
transit may not be covered by your warranty.
1
3
The machine should be adequately insured
with the carrier.
2
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
e Open the ink cartridge cover.
f Press the ink release levers to release
the ink cartridges and then take out the
ink cartridges. (See Basic User’s Guide:
Replacing the ink cartridges.)
a Unplug the machine from the AC power
outlet.
b Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
Then unplug the machine from the
telephone wall jack and take the
g Install the orange protective part and
then close the ink cartridge cover.
telephone line cord out of the machine.
c Unplug the interface cable from the
machine, if it is connected.
72
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Routine maintenance
i Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
IMPORTANT
• Make sure the plastic tab on the left side
of the orange protective part (1) clicks
securely into place (2).
NOTE
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
1
2
• If you are not able to find the orange
protective part, ship the machine without
it. DO NOT install the ink cartridges as an
alternative before shipping.
3
h Wrap the machine in the bag.
1
1
2
A
j Close the carton and tape it shut.
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Glossary
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
1.8" Touchscreen LCD and Touchpanel
Brightness
Changing the Brightness makes the whole
The Touchscreen LCD (Liquid Crystal
Display) on the machine shows interactive
messages and prompts for using the
machine. You can operate the
Touchscreen by pressing it. The
Touchpanel, on the right side of the
Touchscreen LCD, illuminates its LEDs
when they are available for the current
operation.
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Address Book
Your list of Speed Dial names and
numbers that you have stored for easy
dialing.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Communication error (Comm. Error)
Your machine prints a copy of every fax
that is received and stored in its memory.
This is a safety feature so you will not lose
messages during a power failure.
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Batch Transmission
(Black & white faxes only) As a
cost-saving feature, all delayed faxes to
the same fax number can be sent as one
transmission.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Delayed Fax
Sends your fax at a specified time later.
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Glossary
Density
Changing the Density makes the whole
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
image lighter or darker.
Distinctive Ring
Fax Storage
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Dual Access
Fax/Tel
Your machine can scan outgoing faxes or
scheduled jobs into the memory at the
same time it is sending a fax from memory
or receiving or printing an incoming fax.
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Easy Receive
Fine resolution
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Resolution is 203 196 dpi. It is used for
small print and graphs.
Gray Scale
ECM (Error Correction Mode)
The shades of gray available for copying,
scanning and faxing photographs.
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
Innobella™
External telephone
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results, Brother recommends
Innobella™ ink and paper.
A telephone that is plugged into the
EXT. jack of your machine.
B
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal reports. You can print the Fax
Journal report on demand without
interrupting the cycle.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Manual fax
Fax Journal
You can press Hookto hear the receiving
fax machine answer before you press
Fax Startto begin sending.
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.
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Settings Tables
Quick Dial List
At-a-glance instructions that show all the
available settings and options available
for setting up your machine.
A listing of names and numbers stored in
Address Book memory, in numerical
order.
OCR (optical character recognition)
Real Time Transmission
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
When the memory is full, you can send
faxes in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Paging
This feature enables your machine to call
your cell phone or pager when a fax is
received into its memory.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Pause
Resolution
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Speed Dial numbers. Press Pauseon the
Touchscreen as many times as needed
for longer pauses.
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Ring Volume
Volume setting for the machine's ring.
Photo resolution (B&W only)
Scanning
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
The process of sending an electronic
image of a paper document to your
computer.
PictBridge
Scan to Media
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
You can scan a black & white or color
document on to a memory card or USB
Flash memory drive. Black & white images
can be in the TIFF or PDF file format and
color images can be in the PDF or JPEG
file format.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Search
A numerical or alphabetical electronic
listing of stored Speed Dial and Group
numbers.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
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Glossary
Speed Dial
You can set up names and numbers for
User Settings
A printed report that shows the current
settings of the machine.
easy dialing.
Standard resolution
WLAN Report
203 98 dpi (black & white).
203 196 dpi (color). It is used for regular
sized text and the quickest transmission.
A printed report that shows the result of
the WLAN Connection.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
203 392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
B
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
True2Life™
Adjusts the color in an image for better
print quality by improving sharpness,
white balance and color density.
77
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Index
C
Cleaning
Numerics
paper pick-up rollers ............................. 70
Connecting
2-sided
ControlCenter
See Software User's Guide.
A
Copy
Access codes, storing and dialing ............35
Address Book
enlarge/reduce ..................................... 43
remove background color ..................... 49
Access codes and credit card
Broadcasting .........................................14
deleting Groups ..................................39
using Groups ......................................14
Group dial
Speed Dial
setting up from Caller ID history .........37
Apple Macintosh
See Software User's Guide.
D
B
Dialing
Broadcasting ............................................14
access codes and credit card
Caller ID history .................................... 34
Outgoing Call ........................................ 34
Direct printing
from a non-PictBridge camera .............. 65
from a PictBridge camera ..................... 63
C
Send a fax ..........................................34
Setting up your area code .....................32
Canceling
78
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F
I
Fax codes
Ink cartridges
checking ink volume ............................. 71
Fax Forwarding
printing from memory ............................21
turning off ..............................................22
Fax, from PC
J
Jacks
EXT
See Software User's Guide.
Fax, stand-alone
L
LCD (Liquid Crystal Display)
receiving
Fax Forwarding ..................................25
out of paper reception ........................27
printing from memory .........................21
Broadcasting ......................................14
Resolution ..........................................11
set new default ...................................12
Function Lock .............................................6
M
Macintosh
See Software User's Guide.
Manual
transmission ......................................... 13
Memory Storage ........................................ 1
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
Nuance™ PaperPort™ 12SE
See Software User's Guide. See also Help
in the PaperPort™ 12SE application.
C
O
Outgoing Call
G
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P
R
PhotoCapture Center™
from PC
Reducing
Remote Retrieval ..................................... 24
Remote Setup
See Software User's Guide.
Print settings
Borderless ..........................................59
Brightness ..........................................57
Paper type & size ...............................56
Return to factory setting .....................61
Printing
Scan to Media
USB Flash memory ............................61
PictBridge
DPOF Printing .......................................65
Presto! PageManager
See Software User's Guide. See also Help
in the Presto! PageManager application.
Print
Printing
See Software User's Guide.
Fax Journal ........................................... 41
how to print ........................................... 41
Network Configuration .......................... 41
User Settings ........................................ 41
Resolution
S
Scanning
See Software User's Guide.
Security
Secure function lock
restricted users .................................... 8
Shipping the machine .............................. 72
See Software User's Guide.
T
TAD (telephone answering device),
Telephone line
two-line telephone system .................... 32
Troubleshooting
Two-line telephone system ...................... 32
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V
Volume, setting
W
Warranties are in the box
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
C
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Brother International Corporation
200 Crossing Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.
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