Brother All in One Printer DCP User Manual

Receiving software on your PC on page 91.)

a Put a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or

xD-Picture Card™ into your machine.

This product also supports CompactFlash^®type1.

MagicGate Memory Stick^®and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.

This product supports xD-Picture Card™ Type M/Type H (Large Capacity).

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Scanning

CAUTION

DO NOT unplug the power cord or remove a CompactFlash , Memory Stick , Memory Stick Pro™,

MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the

PhotoCapture key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once

before putting the media card back in. If you put in another media card before the PC is restarted, the data

on it may be destroyed.

b Load your document.

c Press the

(Scan) key.

d Press a or b to choose Scan to Card.

Press OK.

Do one of the following:

„ To change the quality, go to e.

„ To start scanning without changing any settings, press Black Start or Color Start.

e Press a or b to choose the quality you want.

Press OK.

Do one of the following:

„ To change the file type, go to f.

„ To start scanning without changing any settings, press Black Start or Color Start.

f Press a or b to choose the file type you want.

Press OK.

Do one of the following:

„ To change the file name, go to g.

„ To start scanning without changing any settings, press Black Start or Color Start.

Note

• If you choose color in the resolution setting, you cannot choose TIFF.

• If you choose black and white in the resolution setting, you cannot choose JPEG.

g The file name is set automatically. However, you can creat a name of your choice using the dial pad. You

can only change the first 6 digits of the file name. (MFC models only)

Press OK.

Note

Press Stop/Exit or Clear/Back to delete the letters you entered.

h Press Black Start or Color Start to start scanning.

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Scanning

Changing the default quality

(For MFC-5460CN and 5860CN)

a Press Menu, 4, 9, 1.

b Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpior

Color 600 dpi.

Press OK.

c Press Stop/Eixt.

(For DCP-130C)

a Press Menu.

b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 1.Quality.

Press OK.

e Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpior

Color 600 dpi.

Press OK.

f Press Stop/Exit.

Changing the default black & white file format

(For MFC-5460CN and 5860CN)

a Press Menu, 4, 9, 2.

b Press a or b to choose TIFFor PDF.

Press OK.

c Press Stop/Eixt.

(For DCP-130C)

a Press Menu.

b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 2.B/W File Type.

Press OK.

e Press a or b to choose TIFFor PDF.

Press OK.

f Press Stop/Exit.

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Scanning

Changing the default color file format

(For MFC-5460CN and 5860CN)

a Press Menu, 4, 9, 3.

b Press a or b to choose PDFor JPEG.

Press OK.

c Press Stop/Eixt.

(For DCP-130C)

a Press Menu.

b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 3.Color File Type.

Press OK.

e Press a or b to choose PDFor JPEG.

Press OK.

f Press Stop/Exit.

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Scanning

Using ScanSoft PaperPort SE with OCR

ScanSoft PaperPort SE for Brother is a document management application. You can use PaperPort SE

to view scanned documents.

Not just viewing, PaperPort SE has a sophisticated yet easy-to-use filing system that will help you organize

your graphics and text documents. It lets you mix or ‘stack’ documents of different formats for printing, faxing

or filing.

This chapter only introduces the basic functions of the software. For more details, see the ScanSoft user’s

guide.

To view the complete ScanSoft PaperPort SE User’s Guide, choose Help from PaperPort SE menu bar

and click User’s Guide.

When you install MFL-Pro Suite, ScanSoft PaperPort SE for Brother is installed automatically.

You can access ScanSoft PaperPort SE through the ScanSoft PaperPort SE program group located

in Start/All Programs/ScanSoft PaperPort SE on your PC.

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Scanning

Viewing items

ScanSoft PaperPort SE gives several ways to view items:

Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item

in a desktop or folder) or an icon.

You can see both PaperPort SE items (MAX files) and non-PaperPort SE items (files created using other

applications).

Non-PaperPort SE items include an icon that indicates the application that was used to create the item.

Page View displays a close-up of a single page. You can open a PaperPort SE item by double-clicking its

icon or thumbnail in Desktop View.

As long as you have the proper application on your PC to display it, you can also open a non-PaperPort SE

item with an appropriate application by double-clicking.

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Scanning

Organizing your items in folders

PaperPort SE has an easy-to-use filing system for organizing your items. The filing system consists of

folders and items that you choose to view in Desktop View. An item can be a PaperPort SE item or a non-

PaperPort SE item:

„ Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and

view their items in Desktop View.

„ You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse

button and the item is stored in that folder.

„ Folders can be ‘nested’—that is, stored in other folders.

„ When you double-click a folder, its contents (both PaperPort SE MAX files and non PaperPort SE files)

appear on the Desktop.

„ You can also use Windows Explorer to manage the folders and items shown in Desktop View.

Quick links to other applications

ScanSoft PaperPort SE automatically recognizes many other applications on your PC and creates a

‘working link’ to them.

The Send To Bar at the bottom of the Desktop view shows icons for those linked applications.

To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is

to choose an item and then fax it.

This sample Send To Bar shows several applications with links to PaperPort SE.

If PaperPort SE does not automatically recognize one of the applications on your PC, you can manually

create a link using the New Program Link command.

ScanSoft^®PaperPort^®SE with OCR lets you convert image text into text you

can edit

ScanSoft PaperPort SE can quickly convert the text on a ScanSoft PaperPort SE item (which is really

just a picture of the text) into text that you can edit with a word processing application.

PaperPort SE uses the optical character recognition software (OCR), which comes with PaperPort SE.

PaperPort SE can use your preferred OCR application if it is already on your PC. You can convert the entire

item, or by using the Copy Text command, you can choose only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort SE’s built-in OCR application, or you

can use your own OCR application.

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Scanning

You can import items from other applications

As well as scanning items, you can bring items into PaperPort SE in a variety of ways and convert them to

PaperPort SE (MAX) files in several different ways:

„ Print to the Desktop View from another application, such as Microsoft Excel.

„ Import files saved in other file formats, such as Windows Bitmap (BMP) or Tagged Image File Format

(TIFF).

You can export items into other formats

You can export or save PaperPort SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF

or as a self-viewing executable (.EXE) file.

Exporting an image file

a Click File, then Save As in the PaperPort SE window.

The Save ‘XXXXX’ as dialog box is displayed.

b Choose the drive and folder where you want to store the file.

c Enter the new file name and choose the file type.

d Click Save to save your file, or Cancel to return to PaperPort SE without saving it.

Uninstalling ScanSoft^®PaperPort^®SE with OCR

For Windows 98/98SE and Windows Me

a Click the Start button, Settings, Control Panel, Add/Remove Programs, and click the

Install/Uninstall tab.

b Choose PaperPort from the list and click Add/Remove.

For Windows 2000 Professional

a Click the Start button, Settings, Control Panel, then Add/Remove Programs.

b Choose PaperPort from the list and click Change or Remove.

For Windows XP

a Click the Start button, Control Panel, Add or Remove Programs, and click the

Change or Remove Programs icon.

b Choose PaperPort from the list and click Change or Remove.

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ControlCenter3

Note

The features available to you in ControlCenter3 may vary depending on the model number of your

machine.

Using ControlCenter3

ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using

ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the

following operations:

a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1)

b Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own

application needs. (2)

c Access to the advanced features of PhotoCapture Center . (3)

d Access the Copy features available via your PC. (4)

e Access the ‘PC-FAX’ applications available for your device. (5)

f Access the settings available to configure your device. (6)

g You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (7)

h You can also open the configuration window for each function and a link to the Brother Solutions

Center by clicking the Configuration button. (8)

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ControlCenter3

Modern

Classic

Note

• To be able to choose another connected model from the Model drop-down list, you must have the

MFL-Pro Suite Software installed on your PC for that model.

• For the Modern user interface, you need to install Macromedia Flash Player 8 or greater. If you do not have

Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.

• The Modern user interface is not supported in Windows XP Professional x64 Edition.

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ControlCenter3

Switching the user interface

You can choose the Modern or Classic user interface for ControlCenter3.

a To switch the user interface, click Configuration button and select SETUP then SKIN SELECT.

b From the SKIN SELECT dialog, you can choose your preferred user interface.

Turning the AutoLoad feature off

Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray. You can open the

ControlCenter3 window by double-clicking the

icon.

If you do not want ControlCenter3 to run automatically each time you start your PC;

a Right-click the ControlCenter3 icon in the tasktray

, and choose Preferences.

The ControlCenter3 preference window appears.

b Uncheck Start ControlCenter on computer startup.

c Click OK to close the window.

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ControlCenter3

SCAN

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

„ Image (Default: Microsoft Paint)

Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination

application, such as Microsoft Paint, Corel Paint Shop Pro , Adobe PhotoShop , or any kind of image

editing application on your PC.

„ OCR (Default: Microsoft NotePad)

Lets you scan a page or document, automatically run the OCR application and put text (not a graphic

image) into a word processing application. You can choose the target word processing application, such

as Microsoft NotePad, Microsoft Word, Corel WordPerfect or any word processing application on

your PC.

„ E-mail (Default: your default E-mail software)

Lets you scan a page or document directly into an E-mail application as a standard attachment. You can

choose the file type and resolution for the attachment.

„ File

Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the

ControlCenter3 Software button for each scan feature. To configure the hardware Scan key on your machine

choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the

Software button in ControlCenter3 choose the Software Button tab in the configuration menu for each of the

SCAN buttons.

CUSTOM SCAN

You can configure the button name and settings for each of these buttons to meet your specific needs by

right-clicking a button and following the configuration menus.

PHOTOCAPTURE (USB only) (Not available for MFC-3360C)

There are three ways of accessing data stored on a media card. These access methods are only available

when the machine is connected to the PC by a USB cable.

„ Open PCC Folder

Lets you see the files and folders that are on the media card. (See For USB cable users on page 94.)

„ Copy From PCC

Lets you copy the files on the media card to a specific folder on your PC. You can choose the destination

folder.

„ Copy To Application

Lets you copy the files on the media card directly to a specific application.

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ControlCenter3

COPY

Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the

machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy

output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.

PC-FAX (MFC models only)

These buttons are for sending or receiving faxes using the Brother PC-FAX application.

„ Send

Lets you scan a page or document and automatically send the image as a fax from the PC using the

Brother PC-FAX software. (See PC-FAX sending on page 76.)

„ Receive (Not available for MFC-240C and MFC-3360C)

By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from

your Brother machine. After activating PC-FAX option, the icon name changes to View Received which

when clicked will open an application and display the received faxes. Before using the PC-FAX Receive

option, you must select the PC-FAX Receive option from the control panel menu of the Brother machine.

(See PC-FAX receiving (Not available for MFC-240C and MFC-3360C) on page 89.)

„ Address Book

Lets you open the Brother PC-FAX address book. (See Brother Address Book on page 82.)

„ Setup

Lets you configure the PC-FAX sending settings. (See Sending setup on page 78.)

DEVICE SETTING

You can configure the machine settings or check ink levels.

„ Remote Setup (Not available for DCP models and MFC-240C)

Lets you open the Remote Setup Program. (See Remote Setup on page 74.)

„ Quick-Dial (Not available for DCP models and MFC-240C)

Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 74.)

„ Ink Level

Lets you check the ink status.

„ User’s Guide

Lets you view the Software User’s Guide and the Network User’s Guide.

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ControlCenter3

SCAN

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Note

You can configure your machine’s Scan key for each ControlCenter3 button in the Device Button tab.

Image

(example: Microsoft^®Paint)

The Scan to Image feature lets you scan an image directly into your graphics application for image editing.

To change the default settings, right-click the Image button, click ControlCenter Configuration and click the

Software Button tab.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

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ControlCenter3

Change the other settings, if needed.

To change the destination application, choose the proper application from the Target Application drop-down

list. You can add an application to the list by clicking the Add button.

Enter the Application Name (up to 30 characters) and the Application Location. You can also find the

application location by clicking the

icon. Choose File Type from the drop-down list.

You can delete an application that you have added by clicking the Delete button in the Software Button tab.

Note

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on

the function.

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ControlCenter3

OCR

(Word Processing program)

Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word

processing software.

To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the

Software Button tab.

To change the word processing application, choose the destination word processing application from the

Target Application drop-down list. You can add an application to the list by clicking the Add button. To

delete an application, click the Delete button in the Software Button tab.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

You can also configure the other settings for Scan to OCR.

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ControlCenter3

E-mail

Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned

job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail

button, click ControlCenter Configuration and click the Software Button tab.

To change the E-mail application, choose your preferred E-mail application from the E-mail Application

drop-down list. You can add an application to the list by clicking the Add button . To delete an application,

click the Delete button.

When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using

a custom application with ControlCenter3 you should choose an application from the list.

You can also change the other settings used to create the file attachments.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

File attachments

You can choose from the following list of file types when saving to a folder.

File Type

Choose from the drop-down list the type of file you want the scanned images to be saved in.

„ Windows Bitmap (*.bmp)

„ JPEG (*.jpg)

„ TIFF - Uncompressed (*.tif)

„ TIFF - Compressed (*.tif)

„ TIFF Multi-Page - Uncompressed (*.tif)

„ TIFF Multi-Page - Compressed (*.tif)

„ Portable Network Graphics (*.png)

„ PDF (*.pdf)

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ControlCenter3

File

The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown

in the file attachment list. To configure the file type and folder, right-click the File button, click ControlCenter

Configuration and click the Software Button tab.

Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default

folder shown in the Destination Folder, or choose your preferred folder by clicking the

icon.

To display where the scanned image is saved when scanning is finished, check the Show Folder box. To let

you specify the destination of the scanned image every time you scan, check the Show Save as Window

box.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

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ControlCenter3

CUSTOM SCAN

The Custom Scan option lets you create your own scan options.

For Modern interface users, place the mouse pointer over the d and click Custom.

To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are

four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

„ Scan to Image

Lets you scan a page directly into any image viewer/editor software. You can choose any image editor

application on your PC.

„ Scan to OCR

Converts scanned documents into editable text files. You can choose the destination application for the

editable text.

„ Scan to E-mail

Attaches the scanned images to an E-mail message. You can choose any E-mail application installed on

your PC. You can also choose the file attachment type and create a quick send list of E-mail addresses

chosen from your E-mail address book.

„ Scan to File

Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file

type to be used.

Modern

Classic

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ControlCenter3

Customizing a user-defined button

To configure a button, right-click the button, then click the ControlCenter Configuration button to see the

configuration window.

Scan to Image

„ General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field

(up to 30 characters).

Choose the type of scan from the Scan Action field.

„ Settings tab

Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

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ControlCenter3

Scan to OCR

„ General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field

(up to 30 characters).

Choose the type of scan from the Scan Action field.

„ Settings tab

Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,

Document Size, Show Scanner Interface, Brightness and Contrast settings.

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ControlCenter3

Scan to E-mail

„ General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field

(up to 30 characters).

Choose the type of scan from the Scan Action field.

„ Settings tab

Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

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ControlCenter3

Scan to File

„ General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field

(up to 30 characters).

Choose the type of scan from the Scan Action field.

„ Settings tab

Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown

in the Destination Folder box or choose your preferred folder by clicking the

icon. Check

Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window

to specify the destination of the scanned image after every scan.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and

Contrast settings.

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ControlCenter3

PHOTOCAPTURE (USB only)

(Not available for MFC-3360C)

These buttons can be used to open or copy files and folders from a media card installed in the machine.

Open PCC Folder

(PCC: PhotoCapture Center^®)

The Open PCC Folder button starts Windows Explorer and displays files and folders on the media card.

Copy From PCC

The Copy From PCC button lets you copy files on a media card to a folder on your hard disk. To change the

destination folder or other settings, right-click the button, click ControlCenter Configuration and choose

your preferred settings for file copying.

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ControlCenter3

Setting the Copy Folder

„ Create a new folder based on the PCC files Date or Month

The default setting is Date. A folder is created with a name derived from the date the original file was

created. The file is then saved into this folder. For example, a file created on the media card on Oct.08,

2006 will be saved into a folder named 10082006.

„ Retain PCC folder structure when copying

The copy is saved using the same folder structure as the original, no new folders are created. If you check

Create date folder before copying, a folder based on the current date is created. The copy is then saved

into this folder.

Copy To Application

The Copy To Application button lets you open files from a specific application after copying to the folder of

that application. To change the folder settings, right-click the button and choose your preferred settings for

file copying.

Setting the Copy Folder

„ Create a new folder based on the PCC files Date or Month

The default setting is Date. A copy folder is created with a name based on the date that the original file

was created. The copy is then saved into this folder. For example, the copy of an original file created on

Oct.8, 2006 will be saved into a folder named 10082006.

„ Retain PCC folder structure when copying

The copy is saved using the same folder structure as the original, no new folders are created. If you check

Create date folder before copying, a folder based on the current date is created. The copy is then saved

into this folder.

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ControlCenter3

COPY

The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1

printing.

To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the

ControlCenter Configuration.

Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose

Copy Ratio.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast

settings to be used.

Before finishing the Copy button configuration, set the Printer Name and click the Print Options button to

display the printer driver settings.

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ControlCenter3

Note

• You must configure each of the copy buttons before they can be used.

• The Print Options screen will vary depending on the model of printer you have chosen.

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ControlCenter3

PC-FAX

(MFC models only)

The PC-FAX option lets you send and receive faxes. You can also configure the address book and change

some general machine settings.

Send

The Send button lets you scan a document and automatically send the image as a fax from the PC using the

Brother PC-FAX software. (See PC-FAX sending on page 76.)

To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can

change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast

settings.

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ControlCenter3

Receive/View Received

(Not available for MFC-240C and MFC-3360C)

The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is

automatically installed when you install the MFL-Pro Suite.

By clicking the Receive button, the PC-FAX receiving is activated and starts to receive fax data from your

Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option

from the control panel menu of the Brother machine. (See Running the PC-FAX Receiving software on your

PC on page 91.)

To configure the PC-FAX Receive software, see Setting up your PC on page 91.

When the PC-FAX receiving software is running, you can open the viewer application with the

View Received button. (PaperPort SE)

Note

You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX

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ControlCenter3

Address Book

The Address Book button lets you add, amend or delete contacts from your address book. To edit this

button, click the Address Book button to open the dialog box. (See Brother Address Book on page 82.)

Setup

By clicking the Setup button, you can configure the user settings of the PC-FAX application.

(See Setting up user information on page 77.)

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ControlCenter3

DEVICE SETTING

In the Device Settings option, you can configure the machine settings or check ink levels.

Remote Setup

(Not available for DCP models and MFC-240C)

The Remote Setup button lets you open the Remote Setup Program window to configure the machine

setting menus.

Note

For details, see Remote Setup on page 74.

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ControlCenter3

Quick-Dial

(Not available for DCP models and MFC-240C)

The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then

easily register or change the Quick-Dial numbers from your PC.

Ink Level

The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.

User’s Guide

The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML

format.

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Network Scanning

(For models with built-in network support)

To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can

set or change the address settings from the control panel (See Control Panel Setup in the Network User’s

Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions

for a network user in the Quick Setup Guide then the machine should already be configured for your network.

Note

• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For

example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.

• If your PC is protected by a firewall and is unable to scan, you may need to configure the firewall settings

to allow communication through port number 137 and 54925. Visit the Brother Solutions Center

(http://solutions.brother.com) for more information.

Before using Network Scanning

Network license

This product includes a PC license for up to 2 Users.

This license supports the installation of the MFL-Pro Software Suite including ScanSoft PaperPort SE on

up to 2 PCs on the network.

If you want to use more than 2 PCs with ScanSoft PaperPort SE installed, please buy the Brother NL-5

pack which is a multiple PC license agreement pack for up to 5 additional users. To buy the NL-5 pack,

contact your Brother dealer.

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Network Scanning (For models with built-in network support)

Configuring Network Scanning

If you are using a different machine than the one that was originally registered to your PC during the

installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below.

a For Windows XP, click the Start button, Control Panel, Printers and Other Hardware, then

Scanners and Cameras (or Control Panel, Scanners and Cameras).

For Windows 98/Me/2000, click the Start button, Control Panel, then Scanners and Cameras.

b Right-click the Scanner Device icon and choose Properties.

The Network Scanner Properties dialog box appears.

c Click the Network Setting tab and choose the appropriate connection method.

Specify your machine by address

Enter IP address of the machine in IP Address, and then click Apply.

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Network Scanning (For models with built-in network support)

Specify your machine by name

Enter the machine node name in Node Name, or click Browse and choose the proper device you

want to use.

Click Apply.

d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD

displays the name you enter. The default setting is your PC name. You can enter any name that you like.

e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and

Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to

enter the PIN number before the document can be scanned and sent to the machine. (See Using the

Scan key on page 71.)

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Network Scanning (For models with built-in network support)

Using the Scan key

Note

If you are connected using USB, see Using the Scan key (For USB cable users) on page 34.

Scan to E-mail (PC)

When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you

designated on your network. The ControlCenter3 software will launch the default E-mail application on the

designated PC. You can scan and send a black and white or color document from the PC as an attachment.

You can change the

(Scan) configuration. (See E-mail on page 52.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to E-mail.

Press OK.

d Press a or b to choose the destination PC you want to use for E-mailing your document.

Press OK.

If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on

the control panel.

Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

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Network Scanning (For models with built-in network support)

Scan to Image

When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated

on your network. The ControlCenter3 software will launch the default graphics application on the designated

PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 49.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to Image.

Press OK.

d Press a or b to choose the destination PC you want to send to.

Press OK.

If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on

the control panel.

Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

Scan to OCR

When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated

on your network. The ControlCenter3 software will launch the ScanSoft PaperPort SE with OCR software

and convert your document into text that can be viewed and edited from a word processing application on the

designated PC. You can change the Scan configuration. (See OCR (Word Processing program) on page 51.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to OCR.

Press OK.

d Press a or b to choose the destination PC you want to send to.

Press OK.

If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on

the control panel.

Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

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Network Scanning (For models with built-in network support)

Scan to File

When you choose Scan to File, you can scan a black and white or color document and send it directly to a

PC you designate on your network. The file will be saved in the folder and file format that you have configured

in ControlCenter3. You can change the Scan configuration. (See File on page 53.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to File.

Press OK.

d Press a or b to choose the destination PC you want to send to.

Press OK.

If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on

the control panel.

Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

Note

If you want the scanned data in color, choose color in scan type on the Device Button tab of the

ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in

scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 49.)

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Remote Setup

(Not available for DCP models and

MFC-240C)

Remote Setup

The Remote Setup program lets you configure many machine settings from a Windows application. When

you start this application, the settings on your machine will be downloaded automatically to your PC and

displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

Click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup.

Note

• If you are using the MFC-5460CN or MFC-5860CN with a network connection, you will be prompted to

enter a password.

The default password is "access".

• For other models or if you are connected using USB, no password is required by default.

„ OK

Lets you start uploading data to the machine and exit the Remote Setup application. If an error message

is displayed, enter the correct data again and then click OK.

„ Cancel

Lets you exit the Remote Setup application without uploading data to the machine.

„ Apply

Lets you upload data to the machine without exiting the Remote Setup application.

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Remote Setup (Not available for DCP models and MFC-240C)

„ Print

Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the

machine. Click Apply to upload the new data to the machine and then click Print.

„ Export

Lets you save the current configuration settings to a file.

„ Import

Lets you read the settings from a file.

Note

• You can use the Export and Import buttons to save several sets of settings for your machine.

• To save all your settings, highlight MFC-XXXX at the top of the settings list then click Export.

• To save a single setting or a group of settings, highlight each setting or function heading (for example, to

choose all fax settings highlight Fax) from the setting list then click Export.

• If you are using a different machine to the one that was originally registered to your PC during the

installation of MFL-Pro Suite (see the Quick Setup Guide), need to specify the new machine. Open the

properties of the Remote Setup Program and choose the new machine. To open the Properties of

Remote Setup Program, click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup.

• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the

firewall settings to allow communication through port number 137. Visit the Brother Solutions Center

(http://solutions.brother.com) for more information.

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Brother PC-FAX Software

(MFC models only)

Note

If you are using Windows XP or Windows 2000 Professional, you must log on with Administrator rights.

PC-FAX sending

The Brother PC-FAX feature lets you use your PC send an application or document file as a standard fax.

You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page.

All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or

simply enter the destination address or fax number into the user interface. You can use the Address Book

Search feature to quickly find members to send to.

The Brother PC-FAX feature lets you use your PC to send a fax from within your Windows application. The

PC-FAX software includes a convenient address book allowing you to quickly find and enter new fax

numbers.

For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com.

Note

• The PC-FAX software can only send Black & White fax documents.

• If your PC is protected by a firewall and is unable to use PC-FAX send, you may need to configure the

firewall settings to allow communication through port number 137. Visit the Brother Solutions Center

(http://solutions.brother.com) for more information.

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Brother PC-FAX Software (MFC models only)

Setting up user information

Note

You can access User Information from the FAX Sending dialog box by clicking the

(See Sending a file as a PC-FAX using the Facsimile style user interface on page 86.)

icon.

a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX

Sending, then PC-FAX Setup.

The Brother PC-FAX Setup dialog box appears:

b Enter this information to create the fax header and cover page.

c Click OK to save the User Information.

Note

If you are using Windows 2000 and XP, you can set up the User Information separately for each

Windows account.

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Brother PC-FAX Software (MFC models only)

Sending setup

From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.

„ Outside line access

Enter a number to access an outside line here. This is sometimes required by local PBX telephone

systems (for example, dialling 9 to get an outside line in your office).

„ Include header

To add header information to the top of the fax pages, check Include header.

„ User interface

Choose the user interface from two choices: Simple style or Facsimile style.

Simple style

Facsimile style

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Brother PC-FAX Software (MFC models only)

Setting up a cover page

From the PC-FAX dialog box, click the

icon to access the PC-Fax Cover Page setup screen.

The Brother PC-FAX Cover Page Setup dialog box appears:

Entering cover page information

Note

If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover

page.

„ To

Choose the sender information you want to add to the cover page.

„ From

Choose the recipient information you want to add to the cover page.

„ Comment

Enter the comment you want to add to the cover page.

„ Form

Choose the cover page format you want to use.

„ Cover page title

You can put a bitmap file, such as your company logo, on the cover page.

Use the browse button to choose the BMP file, and then choose the alignment style.

„ Count cover page

When Count cover page is checked, the cover page will be included in the page numbering. When

Count cover page is unchecked, the cover page will not be included.

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Brother PC-FAX Software (MFC models only)

Address Book

If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book which address

book to use for PC-FAX sending. There are three types: Brother Address Book, Outlook or Outlook Express.

For the address book file, you must enter the path and file name of the database file which contains the

address book information.

Click the Browse button to choose the database file.

If you choose Outlook or Outlook Express, you can use the Outlook or Outlook Express Address Book by

clicking the Address Book button in the FAX Sending dialog box.

Outlook Express Address Book

Note

• To use your Outlook Address Book, you must select Microsoft Outlook 2000, 2002 or 2003 as your default

e-mail application.

• If your Outlook address book is password protected, you must have Outlook running before using the

Brother PC-FAX utility. For more information, visit http://solutions.brother.com.

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Brother PC-FAX Software (MFC models only)

Speed Dial setup

From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose

the Facsimile style user interface.)

You can register a member or group on each of the ten Speed Dial buttons.

Registering an address in a Speed Dial button

a Click the Speed Dial button you want to program.

b Click the member or group you want to store on the Speed Dial button.

c Click Add >>.

Clearing a Speed Dial button

a Click the Speed Dial button you want to clear.

b Click Clear.

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Brother PC-FAX Software (MFC models only)

Brother Address Book

a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX

sending, then PC-FAX Address Book.

The Brother Address Book dialog box appears:

Setting up a member in the Address Book

In the Brother Address Book dialog box you can add, edit and delete members and groups.

a In the Address Book dialog box, click the

icon to add a member.

The Brother Address Book Member Setup dialog box appears:

b In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to

save the information.

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Brother PC-FAX Software (MFC models only)

Setting up a group for broadcasting

You can create a group to send the same PC-FAX to several recipients at one time.

a In the Brother Address Book dialog box, click the

icon to create a Group.

The Brother Address Book Group Setup dialog box appears:

b Enter the name of the new group in the Group Name field.

c In the Available Names box, choose each member to be included in the group, and then click Add >>.

Members added to the group appear in the Group Members box.

d After all the members you want have been added, click OK.

Note

You can have up to 50 members in a group.

Editing member information

a Choose the member or group you want to edit.

b Click the edit

icon.

c Change the member or group information.

d Click OK.

Deleting a member or group

a Choose the member or group you want to delete.

b Click the delete

icon.

c When the confirmation dialog box appears, click OK.

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Brother PC-FAX Software (MFC models only)

Exporting the Address Book

You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a Vcard

that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains

the sender’s contact information.)

Exporting the whole current Address Book

Note

If you are creating a Vcard, you must first choose the member.

If you choose Vcard in a, Save as type: will be Vcard (*.vcf).

a Do one of the following:

„ From the Address Book, click File, Export, then Text.

„ Click Vcard and go to e.

b From the Available Items column, choose the data fields you want to export and then click Add >>.

Note

Choose the items in the order you want them listed.

c If you are exporting to an ASCII file, choose Tab or Comma from Divide Character. This chooses Tab

or Comma to separate the data fields.

d Click OK to save the data.

e Enter the name of the file, and then click Save.

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Brother PC-FAX Software (MFC models only)

Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.

Importing an ASCII text file

a Do one of the following:

„ From the Address Book, click File, Import, then Text.

„ Click Vcard and go to e.

b From the Available Items column choose the data fields you want to import, and click Add >>.

Note

From the Available Items list choose the fields in the same order they are listed in the import text file.

c Choose Tab or Comma based on the file format you are importing from Divide Character.

d Click OK to import the data.

e Enter the name of the file, and then click Open.

Note

If you chose a text file in a, Files of type: will be Text file (*.csv).

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Brother PC-FAX Software (MFC models only)

Sending a file as a PC-FAX using the Facsimile style user interface

a Create a file in any application on your PC.

b Click File, then Print.

The Print dialog box appears:

c Choose Brother PC-FAX as your printer, and then click Print.

The Facsimile style user interface appears:

Note

If the Simple style user interface appears, change the user interface selection setting. (See Sending

setup on page 78.)

d Enter a fax number using any of the following methods:

„ Use the dial pad to enter the number.

„ Click any of the 10 Speed-Dial buttons.

„ Click the Address Book button, and then choose a member or group from the Address Book.

If you make a mistake, click Clear to delete all the entries.

e To include a cover page, click

Cover Page On.

Note

You can also click the cover page

icon to create or edit a cover page.

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Brother PC-FAX Software (MFC models only)

f Click Start to send the fax.

Note

• If you want to cancel the fax, click Stop.

• If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number,

and then click Start.

Sending a file as a PC-FAX using the Simple style user interface

a Create a file in any application on your PC.

b Click File, then Print.

The Print dialog box appears:

c Choose Brother PC-FAX as your printer, and then click Print.

The Simple style user interface appears:

Note

If the Facsimile style user interface appears, change the user interface selection setting. (See Sending

setup on page 78.)

d Enter the fax number using any of the following methods:

„ Enter the fax number in the To: field.

„ Click the To: button, and then choose destination fax numbers from the Address Book.

If you make a mistake, click Clear to delete all the entries.

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Brother PC-FAX Software (MFC models only)

e To send a cover page and note, check Cover Page On.

Note

You can also click the

icon to create or edit a cover page.

f Click the send

icon.

Note

If you want to cancel the fax, click the cancel

icon.

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Brother PC-FAX Software (MFC models only)

PC-FAX receiving

(Not available for MFC-240C and MFC-3360C)

Note

• For Windows 2000, XP and XP Professional x64 Edition users, you must log on with Administrator rights

to use PC-FAX receiving.

• To use PC-FAX receiving with a Windows XP computer that is protected by the firewall, the Network

PC-FAX receiving program must be excluded from the firewall setting. See Troubleshooting and Routine

Maintenance of the User’s Guide or visit the Brother Solutions Center (http://solutions.brother.com) for

more information.

• If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the

firewall settings to allow communication through port number 137 and 54926. Visit the Brother Solutions

Center (http://solutions.brother.com) for more information.

Depending on the operating system you are using, you may get a Security Alert message when you start

the PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program.

The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed

when you install the MFL-Pro Suite and works on locally or network connected machines.

When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will

automatically be sent to your PC.

If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine

LCD will display the number of stored faxes received, for example:

PC-Fax Msgs:001

When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC.

To enable the PC-FAX Receive Software, do the following:

„ Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the

machine.

„ Run the Brother PC-FAX Receive software on your PC. (We recommend you select the Add to Startup

folder check box, so that the software automatically runs and can transfer any faxes on PC startup.)

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Brother PC-FAX Software (MFC models only)

Enabling the PC-FAX Receiving software on your machine

You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax

before the fax is sent to the PC or the PC is switched off.

a Press Menu.

b Press a or b to choose Fax, Advanced Fax Operation, Fwd/Page/Storeand

PC Fax Receive.

Press OK.

c Press a or b to choose USBor your PC name if connected on a network.

Press OK.

d Press a or b to choose Backup Print:Onor Backup Print:Off.

Press OK.

e Press Stop/Exit.

Note

If you select Backup Print:On, the machine will print the fax, so you will have a copy if there is a power

failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory

when they have been successfully printed and sent to your PC. When Backup Print is off, your fax

messages are automatically erased from your machine’s memory when they have been successfully sent

to your PC.

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Brother PC-FAX Software (MFC models only)

Running the PC-FAX Receiving software on your PC

Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive.

The PC-FAX icon appears in your PC tasktray.

Setting up your PC

a Right-click the PC-FAX

icon on your PC tasktray, and then click PC-Fax RX Setup.

The PC-Fax RX Setup dialog box appears:

b In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved.

c In File Format, choose .tif or .max as the received document format. The default format is .tif.

d To play wave files (.wav sound files) when receiving a fax, check Play wave file when receiving FAX,

and enter the path of the wave file.

e To automatically start the PC-FAX receiving software when you start Windows , check

Add to Startup folder.

f If you want to use the PC-FAX Receiving software, see Configuring the Network PC-FAX Receiving

Settings on page 92.

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Brother PC-FAX Software (MFC models only)

Configuring the Network PC-FAX Receiving Settings

The settings to send received faxes to your computer were automatically configured during the installation of

MFL-Pro Suite (See the Quick Setup Guide).

If you are using a different machine than the one that was registered to your PC during the installation of the

MFL-Pro Suite software, follow the steps below.

a In the PC-FAX RX Setup dialogue box, click the Network Settings button. The Network Settings

dialog box appears.

b You must specify the IP address or name of your machine.

Choose the appropriate connection method.

Specify your machine by address

Enter the IP address of the machine in IP Address.

Specify your machine by name

Enter the machine node name in Node Name, or click the Browse button and choose the correct Brother

machine you want to use from the list.

Specify your PC name

You can specify the PC name that will appear on the display of the machine. To change the name, enter

the new name in Display Your PC Name.

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Brother PC-FAX Software (MFC models only)

Viewing new PC-FAX messages

Each time your PC is receiving a PC-FAX, the icon will alternate between

and

. Once the fax has

been received, the icon will change to

been viewed.

. The

icon will change to

once the received fax has

a Run PaperPort .

b Open the Fax Received folder.

c Double-click any new faxes to open and view them.

Note

The name title of your unread PC message will be based on the date and time that the messages were

received until you assign a file name. For example ‘Fax 2-20-2006 16:40:21.tif’.

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PhotoCapture Center

(Not available for MFC-3360C)

CAUTION

DO NOT start your PC with a media card installed in the media drive of the machine. You could lose your

data or damage the card.

Note

• The PhotoCapture Center will read only the card that was put in first.

• While the machine is printing from the PhotoCapture Center , your PC cannot access the PhotoCapture

Center for any other operation.

For USB cable users

Note

For Windows 2000 users, to access the PhotoCapture Center features from your PC, you must first

install a Windows 2000 update. See the Quick Setup Guide for installation instructions.

a Put a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or

xD-Picture Card™ into your machine.

This product also supports CompactFlash^®type1.

MagicGate Memory Stick^®and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.

This product supports xD-Picture Card™ Type M/Type H (Large Capacity).

b In Windows Explorer, click the Removable Disk icon . The files and folders on the media card appear

on your PC screen.

You can edit a file and save it to another drive on your PC.

If you are using Windows^®XP and you create a name for the volume label of the media card, this name appears instead of

‘Removable Disk’.

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PhotoCapture Center (Not available for MFC-3360C)

When you take out a media card, do the following to prevent damage to the media card:

a In Windows Explorer, right-click the removable disk icon and choose Eject.

b Wait until the

(PhotoCapture) key stops blinking before taking out the media card.

CAUTION

DO NOT unplug the power cord, USB cable or remove a CompactFlash , Memory Stick , Memory Stick

Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the

card (when the

(PhotoCapture) key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once

before putting the same media card back into the machine. If you do not restart your PC, the data on your

media card may be destroyed.

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PhotoCapture Center (Not available for MFC-3360C)

For network users

(For models with built-in network support)

Remote Setup & PhotoCapture Center^®

a Put a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or

xD-Picture Card™ into your machine.

This product also supports CompactFlash^®type1.

MagicGate Memory Stick^®and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.

This product supports xD-Picture Card™ Type M/Type H (Large Capacity).

b Double-click the Network PhotoCapture Center icon.

Your browser software appears and a list of file names on your media card is shown.

Note

Your browser software accesses the media card using the FTP protocol and the network Host Name of

the machine. You can also access the media card by entering ftp://XXX.XXX.XXX.XXX (where

XXX.XXX.XXX.XXX is the IP address of your Brother machine) from your web browser.

c Click the name of the file you want to see.

When you take out a media card, do the following to prevent damage to the media card:

a Close the browser.

b Wait until the

(PhotoCapture) key stops blinking before taking out the media card.

CAUTION

DO NOT unplug the power cord or remove a CompactFlash , Memory Stick , Memory Stick Pro™,

MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card

(when the

(PhotoCapture) key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once

before putting the same media card back into the machine. If you do not restart your PC, the data on your

media card may be destroyed.

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Section II

Apple Macintosh

Network Scanning (For models with built-in

network support)

138

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Printing and Faxing

Note

The screens shown in this section are from Mac OS X 10.2.4. Screens on your Macintosh may vary

depending on your operating system.

Setting up your USB-equipped Apple Macintosh

Note

Before you can connect the machine to your Macintosh , you must buy a USB cable that is no longer than

6 feet (2 meters).

Improper Setup

DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

Simultaneous printing, scanning and faxing

Your machine can print from your Macintosh while sending or receiving a fax in memory, or while scanning

a document into the Macintosh . Fax sending will not be stopped during Macintosh printing.

However, when the machine is copying or receiving a fax on paper, it pauses the Macintosh printing

operation, and then continues printing when copying or fax receiving has finished.

Clearing data from the memory

If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing

Stop/Exit.

Checking the print quality

If you want to check the print quality and find out how to improve it, see Improving print quality in the User’s

Guide.

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Printing and Faxing

Status Monitor

The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you

see error messages such as paper empty, paper jam or ink empty at pre-set update intervals. Before you can

use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.

You can check the device status by clicking the Ink Level icon in the DEVICE SETTINGS tab of

ControlCenter2 or by choosing Brother Status Monitor located in Macintosh HD/Library/Printers/

Brother/Utilities.

„ Updating the machine’s status

If you want the latest machine status while the Status Monitor window is open, click the update button (1).

You can set at what interval the software will update the machine status information. Go to the menu bar,

Brother Status Monitor and choose Preferences.

„ Hiding or showing the window

After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar,

Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the Status

Monitor icon in the dock or click the Ink Level button in the DEVICE SETTINGS tab of ControlCenter2.

„ Quitting the window

Go to the menu bar and choose Quit.

Note

For Network User's, a Status Monitor Widget for Mac OS X 10.4 or greater is also available as a

download from http://solutions.brother.com.

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Printing and Faxing

Using the Brother Ink driver

Choosing page setup options

a From an application such as Apple TextEdit, click File, then Page Setup. Make sure MFC-XXXX

(where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the

settings for Paper Size, Orientation and Scale, then click OK.

b From an application such as Apple TextEdit, click File, then Print to start printing.

To do borderless printing

From the Paper Size pop-up menu, choose the size of paper you want to print such as Letter (borderless).

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Printing and Faxing

Choosing printing options

To control special printing features, choose Print Settings in the Print dialog box. You can choose the

Quality, Slow Drying Paper, Media Type, Color/Grayscale, Paper Thickness, Paper Feed (MFC-

5860CN only), Bi-Directional Printing and Mirror Printing settings.

Note

• Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may

cause some slight blurring of text.

• See Resolution in Specifications in the User’s Guide.

Media Type

For the best print results, choose the print media in the driver. The machine changes the way it prints,

depending on the media type.

„ Plain Paper

„ Inkjet Paper

„ Brother Premium Glossy Photo Paper

„ Other Photo Paper

„ Transparencies

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Printing and Faxing

Quality

The quality selection lets you choose the print resolution you want for your document. Print quality and speed

are related. The higher the quality, the longer it will take to print the document. The quality selections that are

available will vary depending on the media type you choose.

„ Highest

Up to 1200 × 6000 dpi. (See Resolution in Specifications of the User’s Guide.) Use for printing precise

images such as photographs. This is the highest resolution and slowest speed.

„ Photo

Up to 1200 × 2400 dpi. Use for printing photographs. Since the print data is much larger than a normal

document, the processing time, data transfer time and print time will be longer.

„ Fine

1200 × 1200 dpi. Better print quality than Normal mode and faster print speed than Photo.

„ Normal

600 × 600 dpi. Good print quality with typical print speed.

„ Fast Normal

600 × 300 dpi. Faster print speed than Normal.

„ Fast

600 × 150 dpi. The fastest print mode and the lowest amount of ink used. Use for printing large volume

documents or documents for proofing.

Media Type

Plain Paper

Inkjet Paper

Color/Grayscale

Print Quality Selection

Fast, Fast Normal, Normal, Fine

Fine, Photo

Brother Premium Glossy Photo

Paper or Other Photo Paper

Fine, Photo, Highest

Transparencies

Color/Grayscale

Normal, Fine

Note

• The default settings are shown in bold.

• For DCP-130C and MFC-240C, the Highest Print Quality selection is not available if you choose

borderless printing.

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Printing and Faxing

Paper Feed (MFC-5860CN only)

The Paper Feed selection sets the paper tray from which the machine will feed the paper when printing. If

you choose Auto Select, the machine will take paper from Tray 1. When Tray 1 is empty, Auto Select allows

the machine take paper from Tray 2 if both trays are using paper that is the same type and size.

Note

• You can only use Plain Paper for Media Type, and Letter, Legal, A4, Executive or B5 for Paper Size in

Tray 2.

• Tray 2 does not support Borderless printing.

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Printing and Faxing

Sending a fax

(MFC models only)

You can send a fax directly from a Macintosh application.

a Create a document in a Macintosh application.

b Click File, then Print.

The Printer dialog box appears:

c Choose Send Fax from the pop-up menu.

d Choose Facsimile from the Output pop-up menu.

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Printing and Faxing

e Enter a fax number in the Input Fax Number box, and then click Print to send the fax.

Note

If you want to send a fax to more than one number, click Add after entering the first fax number. The

destination fax numbers will be listed in the dialog box.

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Printing and Faxing

Drag a vCard from the Mac OS X Address Book application

You can address a fax number using a vCard (an electronic business card) from the Mac OS X

Address Book application.

a Click Address Book.

b Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field.

Note

If both work and home fax numbers are stored in the Mac OS X Address Book, choose work fax or

home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.

c When you are finished addressing your fax, click Print.

Note

The vCard used must contain a work fax or home fax number.

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Scanning

Scanning from a Macintosh

The Brother machine software includes a TWAIN Scanner driver for Macintosh . You can use this

Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications.

Note

If you want to scan from a machine on a network, choose the networked machine in the DeviceSelector

application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pop-up menu

of ControlCenter2.

Accessing the scanner

Run your Macintosh TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it

as the default driver by choosing Select Source (or the another menu name for choosing the default driver).

For each document you scan after this, choose Acquire Image Data or Start. The scanner setup dialog box

appears.

Note

The method of choosing the default driver or scanning a document may vary depending on the application

you are using.

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Scanning

Scanning an image into your Macintosh^®

You can scan a whole page, or a portion by pre-scanning the document.

Scanning a whole page

a Load your document in the ADF.

Note

If your model is a flatbed type, you can also put your document on the scanner glass.

b Adjust the following settings, if needed, in the Scanner Setup dialog box:

„ Resolution

„ Scan Type

„ Scanning Area

„ Document Size

„ Brightness

„ Contrast

c Click Start.

When scanning has finished, the image appears in your graphics application.

Pre-Scanning an image

The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When

you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to

scan the image.

a Load your document.

b Click PreScan.

The whole image is scanned into your Macintosh and appears in the Scanning Area.

c Drag the mouse pointer over the portion you want to scan.

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Scanning

d Put the document in the ADF again.

Note

If your model is a flatbed type, and you put the document on the scanner glass in a, skip this step.

e Adjust the settings for Resolution, Scan Type (Grayscale), Brightness, Contrast, and Size in the

Scanner Setup dialog box as needed.

f Click Start.

This time only the chosen area of the document appears in the application window.

g You can refine the image in your editing software.

Settings in the Scanner window

Resolution

You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more

memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you

can choose and the available colors.

Resolution

Black & White/

Gray (Error Diffusion)

8 bit color

True Gray/24 bit color

100 × 100 dpi

150 × 150 dpi

200 × 200 dpi

300 × 300 dpi

400 × 400 dpi

600 × 600 dpi

1200 × 1200 dpi

2400 × 2400 dpi

4800 × 4800 dpi

9600 × 9600 dpi

19200 × 19200 dpi

Yes

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Scanning

Scan Type

„ Black & White

Use for text or line art images.

„ Gray (Error Diffusion)

Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images

without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.)

„ True Gray

Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.

„ 8 Bit Color

Uses up to 256 colors to scan the image.

„ 24 Bit Color

Uses up to 16.8 million colors to scan the image.

Although using 24 Bit Color creates an image with the most accurate color reproduction, the image file

size will be about three times larger than a file created using the 8 Bit Color option. It requires the most

memory and has the longest transfer time.

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Scanning

Scanning Area

Choose one of the following sizes:

„ A4 210 × 297 mm

„ B5 182 × 257 mm

„ Letter 8.5 × 11 in.

„ Legal 8.5 × 14 in.

„ A5 148 × 210 mm

„ Executive 7.25 × 10.5 in.

„ Business Card

To scan business cards, choose the Business Card size (90 × 60 mm), and then put the business card

face down at the center of the scanner glass.

„ Photo 4 × 6 in.

„ Index Card 5 × 8 in.

„ Photo L 89 × 127 mm

„ Photo 2L 127 × 178 mm

„ Post Card 1 100 × 148 mm

„ Post Card 2 148 × 200 mm

„ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215 × 355 mm.)

After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as

you drag the mouse to crop the image.

Width: Enter the width of the custom size.

Height: Enter the height of the custom size.

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Scanning

Adjusting the Image

„ Brightness

Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and

is usually suitable for most images.

You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.

You can also enter a value in the box to set the level.

If the scanned image is too light, set a lower Brightness level and scan the document again.

If the image is too dark, set a higher Brightness level and scan the document again.

Note

The Brightness setting is only available if you have set Scan Type to Black & White, Gray or True Gray.

„ Contrast

You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase

emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You

can also enter a value in the box to set the Contrast.

Note

The Contrast setting is only available if you have set Scan Type to Gray or True Gray.

When scanning photographs or other images for use in a word processor or other graphics application, try

different settings for the Resolution, Color Type, Brightness and Contrast to see which setting best suits

your needs.

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Scanning

Using the Scan key

(For USB cable users)

Note

If you use the Scan key on a network, see Using the Scan key on page 140.

You can use the

(Scan) key on the control panel to scan documents directly into your word processing,

graphics or E-mail applications or to a folder on your Macintosh .

Before you can use the

(Scan) key on the control panel, you have to install the Brother MFL-Pro

Software Suite and connect the machine to your Macintosh . If you installed the MFL-Pro Suite from the

included CD-ROM, then the correct drivers and ControlCenter2 are installed. Scanning by the

(Scan)

key follows the configuration on the Device Button tab. (See SCAN on page 125.) For details about how to

configure the ControlCenter2 buttons to launch the application of your choice using the

(Scan) key,

see Using ControlCenter2 on page 122.

Scan to E-mail

You can scan either a black and white or color document into your E-mail application as a file attachment.

You can change the

(Scan) configuration. (See E-mail on page 128.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to E-mail.

Press OK.

d Press Black Start or Color Start.

The machine starts scanning the document, creates a file attachment, and launches your E-mail

application, displaying the new message waiting to be addressed.

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Scanning

Scan to Image

You can scan a color picture into your graphics application for viewing and editing. You can change the

(Scan) configuration. (See Image (example: Apple PreView) on page 125.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to Image.

Press OK.

d Press Black Start or Color Start.

The machine starts the scanning process.

Scan to OCR

If your document is text, you can have it converted by Presto! PageManager to an editable text file and

then have the result displayed in your word processing application for viewing and editing. You can change

the

(Scan) configuration. (See OCR (word processing application) on page 127.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to OCR.

Press OK.

d Press Black Start or Color Start.

The machine starts the scanning process.

Note

You must have Presto! PageManager installed on your Macintosh for the OCR feature to work from

the Scan key or ControlCenter2. (See Using Presto! PageManager on page 119.)

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Scanning

Scan to File

You can scan a black and white or a color document into your Macintosh and save it as a file in the folder

you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File

screen of the Brother MFL-Pro ControlCenter2. (See File on page 129.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to File.

Press OK.

d Press Black Start or Color Start.

The machine starts the scanning process.

Note

If you want the scanned data in color, choose color in the scan type on the Device Button tab of the

ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in

the scan type on the Device Button tab of the ControlCenter2 configuration. (See File on page 129.)

Scan to Card (Not available for MFC-240C and MFC-3360C)

You can scan black and white and color documents directly to a media card. Black and white documents will

be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or

JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned

on July 1, 2006 would be named 07010605.PDF. You can change the color, quality and file name.

Resolution

File Format Options

Default File Format

(For Monochrome Display (For Color Display

models)

B/W 200x100 dpi

B/W 200 dpi

Color 150 dpi

Color 300 dpi

Color 600 dpi

200x100dpi B/W

200dpi B/W

TIFF / PDF

JPEG / PDF

TIFF

PDF

150dpi Color

300dpi Color

600dpi Color

a Put a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or

xD-Picture Card™ into your machine.

This product also supports CompactFlash^®type1.

MagicGate Memory Stick^®and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.

This product supports xD-Picture Card™ Type M/Type H (Large Capacity).

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Scanning

CAUTION

DO NOT unplug the power cord or remove a CompactFlash , Memory Stick , Memory Stick Pro™,

MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the

PhotoCapture key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once

before putting the media card back in. If you put in another media card before the PC is restarted, the data

on it may be destroyed.

b Load your document.

c Press the

(Scan) key.

d Press a or b to choose Scan to Card.

Press OK.

Do one of the following:

„ To change the quality, go to e.

„ To start scanning without changing any settings, press Black Start or Color Start.

e Press a or b to choose the quality you want.

Press OK.

Do one of the following:

„ To change the file type, go to f.

„ To start scanning without changing any settings, press Black Start or Color Start.

f Press a or b to choose the file type you want.

Press OK.

Do one of the following:

„ To change the file name, go to g.

„ To start scanning without changing any settings, press Black Start or Color Start.

Note

• If you choose color in the resolution setting, you cannot choose TIFF.

• If you choose black and white in the resolution setting, you cannot choose JPEG.

g The file name is set automatically. However, you can creat a name of your choice using the dial pad. You

can only change the first 6 digits of the file name. (MFC models only)

Press OK.

Note

Press Stop/Exit or Clear/Back to delete the letters you entered.

h Press Black Start or Color Start to start scanning.

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Scanning

Changing the default quality

(For MFC-5460CN and 5860CN)

a Press Menu, 4, 9, 1.

b Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpior

Color 600 dpi.

Press OK.

c Press Stop/Eixt.

(For DCP-130C)

a Press Menu.

b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 1.Quality.

Press OK.

e Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpior

Color 600 dpi.

Press OK.

f Press Stop/Exit.

Changing the default black & white file format

(For MFC-5460CN and 5860CN)

a Press Menu, 4, 9, 2.

b Press a or b to choose TIFFor PDF.

Press OK.

c Press Stop/Eixt.

(For DCP-130C)

a Press Menu.

b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 2.B/W File Type.

Press OK.

e Press a or b to choose TIFFor PDF.

Press OK.

f Press Stop/Exit.

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Scanning

Changing the default color file format

(For MFC-5460CN and 5860CN)

a Press Menu, 4, 9, 3.

b Press a or b to choose PDFor JPEG.

Press OK.

c Press Stop/Eixt.

(For MFC-130C)

a Press Menu.

b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 3.ColorFile Type.

Press OK.

e Press a or b to choose PDFor JPEG.

Press OK.

f Press Stop/Exit.

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Scanning

Using Presto! PageManager

Presto! PageManager is an application for managing the documents in your Macintosh . Since it is

compatible with most image editors and word processing programs, Presto! PageManager gives you

unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and

files and read documents with the OCR software built into Presto! PageManager .

If you use the machine as a scanner, we recommend that you install Presto! PageManager . To install

Presto! PageManager , see the Quick Setup Guide.

Note

The complete NewSoft Presto! PageManager 7 User’s Guide can be viewed from the Help icon in

NewSoft Presto! PageManager 7.

Features

„ OCR: In one step you can scan an image, recognize the text, and edit it with a word processor.

„ Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your

choice.

„ Annotation: Add removable notes, stamps and drawings to images.

„ Treeview Window: View and arrange your folder hierarchy for easy access.

„ Thumbnail Window: View files as thumbnails for easy identification.

System requirements for Presto!^®PageManager^®

„ PowerPC processor

„ System 10.2.4 or greater

„ CD-ROM drive

„ Hard disk drive with at least 120 MB of free disk space

Recommended:

„ 8-bit Color or higher video adapter

„ Eudora Mail, or Outlook Express electronic mail software

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Scanning

Technical support

For USA

Company name:

Postal Address:

Telephone:

Fax:

Newsoft America Inc.

4113 Clipper Court Fremont CA 94538, USA

510-4458600

510-4458601

E-mail Address:

URL:

http://www.newsoft.com

For Canada

E-mail Address:

Germany

Company name:

Postal Address:

Telephone:

Fax:

NewSoft Europe

Regus Center Fleethof Stadthausbrucke 3 20355 Hamburg, Germany

49-40-37644530

49-40-37644500

E-mail Address:

URL:

http://de.newsoft.eu.com

SoftBay GmbH

Company name:

Postal Address:

Telephone:

Fax:

Carlstrase 50 D-52531 Ubach-Palenberg

49(0)2451/9112647

49(0)2451/409642

E-mail Address:

URL:

http://de.newsoft.eu.com

Company name:

Postal Address:

Telephone:

Fax:

Guildsoft Ltd

Not Open

44-01752-201148

44-01752-894833

http://uk.newsoft.eu.com

E-mail Address:

URL:

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Scanning

France

Company name:

Postal Address:

Telephone:

Partners in Europe

Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland

0800-917171

E-mail Address:

Italy

Company name:

Postal Address:

Telephone:

V.I.P

Not Open

166821700

Fax:

532786999

E-mail Address:

Spain

Company name:

Postal Address:

Telephone:

Atlantic Devices

Caputxins, 58, 08700 Igualada

938040702-33

Fax:

938054057

E-mail Address:

Other countries

E-mail Address:

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ControlCenter2

Note

The features available to you in ControlCenter2 may vary depending on the model number of your

machine.

Using ControlCenter2

ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using

ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the

menu bar. To open the ControlCenter2 window, click the

the following operations:

icon and choose Open. ControlCenter2 has

a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1)

b Custom Scan buttons let you configure a button to meet your own application needs. (2)

c Access the Copy features available via your Macintosh . (3)

d Access the settings available to configure your device. (4)

e You can choose which machine ControlCenter2 will connect with from the Model pop-up menu. (5)

You can also open the DeviceSelector window by choosing Other... from the Model pop-up menu.

f You can also open the configuration window for each function by clicking the Configuration button. (6)

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ControlCenter2

Turning the AutoLoad feature off

If you do not want ControlCenter2 to run automatically each time you start your Macintosh , do the following.

a Click the ControlCenter2 icon in the menu bar and choose Preferences.

The ControlCenter2 preference window appears.

b Uncheck Start ControlCenter on computer startup.

c Click OK to close the window.

Note

The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.

SCAN

There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File

applications.

„ Image (Default: Apple PreView)

Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination

application, such as Adobe PhotoShop or any kind of image editing application on your Macintosh .

„ OCR (Default: Apple Text Edit)

Lets you scan a page or document, automatically run the OCR application and put text (not a graphic

image) into a word processing application. You can choose the target word processing application, such

as Microsoft Word or any word processing application on your Macintosh . You must have Presto!

PageManager installed on your Macintosh .

„ E-mail (Default: your default E-mail software)

Lets you scan a page or document directly into an E-mail application as a standard attachment. You can

choose the file type and resolution for the attachment.

„ File

Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.

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ControlCenter2

ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the

ControlCenter2 Software button for each scan feature. To configure the hardware Scan key on your machine

choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the

Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the

SCAN buttons.

CUSTOM SCAN

You can configure the button name and settings for each of these buttons to meet your specific needs by

clicking a button while holding down the Ctrl key and following the configuration menus.

COPY / PC-FAX

COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a

page on the machine and print the copies using any of the features of the machine’s printer driver, or you can

direct the copy output to any standard printer driver installed on your Macintosh including network printers.

PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh .

(Not available for DCP models.)

You can configure your preferred settings on up to four buttons.

DEVICE SETTINGS

You can configure the machine settings or check ink levels.

„ Remote Setup

Lets you open the Remote Setup Program. (Remote Setup (Not available for DCP models and MFC-

240C) on page 143.)

„ Quick-Dial

Lets you open the Set Quick-Dial window of the Remote Setup. (Remote Setup (Not available for DCP

models and MFC-240C) on page 143.)

„ Ink Level

Lets you open the Brother Status Monitor, which displays the ink level for each cartridge.

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ControlCenter2

SCAN

There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Note

You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab.

Image

(example: Apple^®PreView)

The Scan to Image feature lets you scan an image directly into your graphics application for image editing.

To change the default settings, click the button while holding down the Ctrl key and choose Software Button.

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ControlCenter2

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

Change the other settings, if needed.

To change the destination application, choose the proper application from the Target Application pop-up

menu. You can add an application to the lists by clicking the Add button.

Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the

Browse button. Also choose the File Type from the pop-up menu.

You can delete an application that you have added. Just choose the Application Name and click the Delete

button.

Note

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on

the function.

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ControlCenter2

OCR

(word processing application)

Scan to OCR converts the graphic page image data into text which can be edited by any word processing

application. You can change the default word processing application.

To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button.

To change the word processing application, choose the destination word processing application from the

Target Application pop-up menu. You can add an application to the list by clicking the Add button. To delete

an application, click the Delete button.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

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ControlCenter2

E-mail

The Scan to E-mail feature lets you scan a document to your default E-mail application, so you can send the

scanned job as an attachment. To change the default E-mail application or attachment file type, click the

button while holding down the Ctrl key and choose Software Button.

To change the E-mail application, choose your preferred E-mail application from the E-mail Application

pop-up menu. You can add an application to the lists by clicking the Add button . To delete an application,

click the Delete button.

When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using

a custom application with ControlCenter2 you should choose an application from the list.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

Supported file types

You can choose from the following list of file types for attachments or for saving to a folder.

Choose from the pop-up menu the type of file you want the scanned images to be saved in.

„ Windows Bitmap (*.bmp)

„ JPEG (*.jpg)

„ TIFF - Uncompressed (*.tif)

„ TIFF - Compressed (*.tif)

„ TIFF Multi-Page - Uncompressed (*.tif)

„ TIFF Multi-Page - Compressed (*.tif)

„ Portable Network Graphics (*.png)

„ PDF (*.pdf)

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ControlCenter2

File

The Scan to File button lets you scan an image to a folder on your hard disk in any file format. This lets you

easily archive your paper documents. To configure the file type and folder, click the button while holding down

the Ctrl key and choose Software Button.

Choose the file type for the saved image from the File Type pop-up menu. You can save the file to the default

folder, or choose your preferred folder by clicking the Browse button.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

Note

For supported file types, see Supported file types on page 128.

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ControlCenter2

CUSTOM SCAN

There are four buttons which you can configure to fit your scanning needs.

To customize a button, click the button while holding down the Ctrl key, and the configuration window

appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

„ Scan to Image

Lets you scan a page directly into any image viewer/editor software. You can choose any image editor

application on your Macintosh as a destination.

„ Scan to OCR

Converts scanned documents into editable text files. You can choose the destination application for the

editable text. You must install Presto! PageManager for this feature.

„ Scan to E-mail

Attaches the scanned images to an E-mail message. You can choose any E-mail application on your

Macintosh . You can also choose the file attachment type and create a quick send list of E-mail addresses

chosen from your E-mail address book.

„ Scan to File

Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file

type to be used.

User-defined button

To customize a button, click the button while holding down the Ctrl key, and the configuration window

appears. Follow these guidelines for button configuration.

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ControlCenter2

Scan to Image

„ General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

„ Settings tab

Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

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ControlCenter2

Scan to OCR

„ General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

„ Settings tab

Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,

Document Size, Show Scanner Interface, Brightness and Contrast settings.

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ControlCenter2

Scan to E-mail

„ General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

„ Settings tab

Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

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ControlCenter2

Scan to File

„ General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

„ Settings tab

Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your

preferred folder by clicking the Browse button.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and

Contrast settings.

If you want to specify the destination of the scanned image, check Show Save As Window.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

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ControlCenter2

COPY / PC-FAX (PC-FAX is not available for DCP models)

The Copy1-Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in

1 printing.

To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key.

Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast

settings to be used.

Before finishing the Copy button configuration, set the Printer Name. Then choose your print settings from

the Presets pop-up menu, then click OK to close the dialog box. By clicking the configured copy button, the

print dialog box opens.

To copy, choose Copies & Pages from the pop-up menu.

To fax, choose Send Fax from the pop-up menu. (Sending a fax (MFC models only) on page 104.)

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ControlCenter2

DEVICE SETTINGS

You can configure the machine settings or check ink levels by clicking a button.

Remote Setup

(Not available for DCP models and MFC-240C)

The Remote Setup button lets you open the Remote Setup Program window to configure the machine

setting menus.

Note

For details, see Remote Setup (Not available for DCP models and MFC-240C) on page 143.

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ControlCenter2

Quick-Dial

(Not available for DCP models and MFC-240C)

The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program, so you can

easily register or change the dial numbers on your Macintosh .

Ink Level

The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each

cartridge.

Note

The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.

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Network Scanning

(For models with built-in network

support)

If you want to scan from the machine on a network, you must choose the networked machine in the

DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model

pop-up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Suite Software

following the network installation steps in the Quick Setup Guide then this selection should already be made.

To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can

set or change the address settings from the control panel. (See Control Panel Setup in the Network User’s

Guide.)

Note

For network scanning, maximum 25 clients can be connected to one machine on a network. For example,

if 30 clients try to connect at a time, 5 clients will not be shown on the LCD.

Before using Network Scanning

Configuring network scanning

a From Library, choose Printers, Brother, Utilities and DeviceSelector, and then double-click

DeviceSelector.

The DeviceSelector window appears. This window can also be opened from ControlCenter2.

For more information, see Using ControlCenter2 on page 122.

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Network Scanning (For models with built-in network support)

b Specify your machine by IP address or node name. To change the IP address, enter the new IP address.

To change the node name of your machine, enter the new node name. Each node (machine) has its own

node name. You can find the node name by printing out the machine configuration page. (See Printing

the Network Configuration List in the Network User’s Guide.) The default node name is ‘BRN_xxxxxx’

(`BRW_xxxxxx` for wireless models) (where xxxxxx is the last six digits of the Ethernet address).

You can also choose a machine from the list of the machines available. Click Browse to show the list.

c Click OK.

Note

• To use ‘Scan To’ button features on the machine, click the check box for Register your computer

with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the

machine LCD for your Macintosh . You can use up to 15 characters.

• You can avoid receiving unwanted documents by setting a 4-digit Pin number. Enter your Pin number in

the Pin number and Retype Pin number field. To send data to a computer protected by a Pin number,

the LCD prompts you to enter the Pin number before the document can be scanned and sent to the

machine. (See Using the Scan key on page 140.)

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Network Scanning (For models with built-in network support)

Using the Scan key

Note

If you are connected using USB, see Using the Scan key (For USB cable users) on page 113.

Scan to E-mail

When you choose Scan to E-mail (Macintosh ), your document will be scanned and sent directly to the

Macintosh you designated on your network. ControlCenter2 will activate the default E-mail application on

the designated Macintosh for addressing to the recipient. You can scan a black and white or color document

and it will be sent with the E-mail from the Macintosh as an attachment.

You can change the

(Scan) configuration. (See E-mail on page 128.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to E-mail.

Press OK.

d Press a or b to choose the destination Macintosh you want to use for E-mailing your document.

Press OK.

If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination

Macintosh on the control panel.

Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

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Network Scanning (For models with built-in network support)

Scan to Image

When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh you

designated on your network. ControlCenter2 will activate the default graphics application on the designated

Macintosh . You can change the Scan configuration. (See Image (example: Apple PreView) on page 125.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to Image.

Press OK.

d Press a or b to choose the destination Macintosh you want to send to.

Press OK.

If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination

Macintosh on the control panel.

Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

Scan to OCR

When you choose Scan to OCR, your document will be scanned and sent directly to the Macintosh you

designated on your network. ControlCenter2 will activate the OCR software installed on your Macintosh

(Presto! PageManager ) and convert your document into text for viewing and editing from a word

processing application on the designated Macintosh . You can change the Scan configuration. (See OCR

(word processing application) on page 127.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to OCR.

Press OK.

d Press a or b to choose the destination Macintosh you want to send to.

Press OK.

If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination

Macintosh on the control panel.

Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

Note

Presto! PageManager must be installed on your Macintosh .

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Network Scanning (For models with built-in network support)

Scan to File

When you choose Scan to File, you can scan a black and white or color document and send it directly to the

Macintosh you designate on your network. The file will be saved in the folder and file format that you have

configured in ControlCenter2 on the designated Macintosh . You can change the Scan configuration. (See

File on page 129.)

a Load your document.

b Press the

(Scan) key.

c Press a or b to choose Scan to File.

Press OK.

d Press a or b to choose the destination Macintosh you want to send to.

Press OK.

If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination

Macintosh on the control panel.

Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

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Remote Setup & PhotoCapture Center

Remote Setup

(Not available for DCP models and MFC-240C)

The Remote Setup application lets you configure many machine settings from a Macintosh application.

When you access this application, the settings on your machine will be downloaded automatically to your

Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them

directly to the machine.

Note

The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities.

„ OK

Lets you start uploading data to the machine and exit the Remote Setup application. If an error message

is displayed, enter the correct data again and then click OK.

„ Cancel

Lets you exit the Remote Setup application without uploading data to the machine.

„ Apply

Lets you upload data to the machine without exiting the Remote Setup application.

„ Print

Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the

machine. Click Apply to upload the new data to the machine and then click Print.

„ Export

Lets you save the current configuration setting to a file.

„ Import

Lets you read the setting from a file.

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Remote Setup & PhotoCapture Center

Note

• To save a setting, highlight setting (for example, Set Quick-Dial) from the setting list then click Export.

Each setting you export is saved as a single file.

• If you need to change the machine that was registered to your Macintosh during the installation of

MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to

specify the new machine. Open the DeviceSelector and choose the new machine. (For network users

only)

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Remote Setup & PhotoCapture Center

PhotoCapture Center

(Not available for MFC-3360C)

You can access a Media Card installed in the machine from a Macintosh .

CAUTION

DO NOT start your Macintosh with a media card installed in the media drive of the machine. You could

lose your data or damage the card.

For USB cable users

a Put a CompactFlash , Memory Stick , Memory Stick Pro™ , MultiMediaCard™, SecureDigital™ or

xD-Picture Card™ into your machine.

The Removable Disk icon appears on the Desktop.

This product also supports CompactFlash^®type1.

MagicGate Memory Stick^®and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.

This product supports xD-Picture Card™ Type M/Type H (Large Capacity).

Note

If you create a name for the volume level of the media card, the name appears instead of

‘Removable Disk’.

b Double-click the Removable Disk icon. The files and folders on the media card appear on your screen.

c You can edit a file and save it to another drive on your Macintosh .

d Quit all applications that are running stored data on the media card and drag the Removable Disk icon

into the Trash icon before you remove the media card from the machine.

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Remote Setup & PhotoCapture Center

CAUTION

DO NOT unplug the power cord, USB cable or remove a CompactFlash , Memory Stick , Memory Stick

Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the

card (when the

(PhotoCapture) key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your Macintosh

at once before putting the same media card back into the machine. If you do not restart your Macintosh ,

the data on your media card may be destroyed.

Note

The PhotoCapture Center will only read one card at a time so do not put more than one media card in at

a time.

While the machine is printing from PhotoCapture Center , PhotoCapture Center cannot perform any

other operation.

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Remote Setup & PhotoCapture Center

For network users

(For models with built-in network support)