DECT Portable Station
Operating Instructions
Model No.
KX-TCA256
Thank you for purchasing the Panasonic KX-TCA256, DECT Portable Station. Please
read this manual carefully before using this product and save this manual for future
use.
This manual is designed to be used with the KX-TCA256 DECT Portable Station and a
Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System.
Please use only a Panasonic battery and charge the battery for more
than 5.5 hours before initial use.
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Table of Contents
Troubleshooting........................................................................................... 48
Important Information.................................................................................. 49
3
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Before Initial Use
Before Initial Use
understand all instructions.
Registration
Your PS (Portable Station) must be registered in the Business Telephone System and
you have to determine the extension number before initial use.
Accessories ( j-included/ i-optional)
j AC adaptor
For KX-TCA256CE users:
KX-TCA1CE
For KX-TCA256E users:
KX-TCA1E
For KX-TCA256AL users:
KX-TCA1AL
One
j Charger
j Belt Clip
j Battery Cover
One
One
One
One
j Battery
(N4HHGMB00007 or
HHR-P103)
j CD-ROM.................. One i Leather Carrying Case*
KX-A289CE
j Quick Guide............. One
Optional
• In this manual, the suffix of each model number is omitted.
• * Consult your dealer for more details.
The following features described in this manual are not available when the PS is used with a
Panasonic KX-TD816/KX-TD1232 Business Telephone System:
• Incoming Call Distribution Group (ICD-Group) - Incoming Call Log Group, Group Calls, etc.
• 12 flexible keys (3 flexible keys are available.)
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Before Operating the PS
Before Operating the PS
Location of Controls
Ringing/Charge Indicator
Receiver
Headset Jack
Display
Soft Keys
Open the
cover.
CANCEL/POWER
Joystick
TALK
CLEAR/TRANSFER
INTERCOM
MESSAGE
Charge Contact
RECALL
Charge Contact
Microphone
Back view
Speaker
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Before Operating the PS
TALK:
INTERCOM:
Used to make or receive calls, or
to establish a hands-free
conversation.
Used to make or receive intercom
calls.
CLEAR/TRANSFER:
Used to clear digits or characters,
C
Joystick:
Used to adjust the ringer/receiver
volume, select the Function mode
and the function displayed
directly above, and move the
cursor to select a desired item.
or transfer a call to another party.
CANCEL/POWER:
Used to end calls, exit the
Phonebook or Function mode, or
turn on/off the PS.
MESSAGE:
Soft Keys:
Used to leave a message waiting
indication or call back the party
who left the message waiting
indication.
Used to select the function
displayed directly above each
key. Functions displayed depend
on the state of use.
RECALL:
Used to disconnect the current
call and make another call
without hanging up, or answer
Call Waiting from the telephone
company.
Connection
To AC Outlet
Fasten the AC
adaptor cord to
the cord holder.
AC adaptor
cord holder
• Use only the included charger.
• Use only the included Panasonic AC adaptor.
For KX-TCA 256CE users: model no. KX-TCA1CE
For KX-TCA 256E users: model no. KX-TCA1E
For KX-TCA 256AL users: model no. KX-TCA1AL
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Before Operating the PS
Battery Installation
Insert the battery as shown. Close the cover as indicated by the arrow.
1
2
Battery Charge
At the time of shipment, the battery is not charged. Please charge the battery for more
than 5.5 hours before initial use.
• When the battery has been completely charged, the charge indicator will
• It is normal for the PS and charger to feel warm while the battery is charging.
• Keep devices sensitive to magnetic fields away from the charger.
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Before Operating the PS
Power On/Off
Power Off
Power On
Press POWER for about 2 seconds.
Press POWER for about 2 seconds.
The display will go blank.
• When the PS is turned on, it will be in standby mode. Standby mode is the state
of the PS when it is not performing any operations and is awaiting calls.
Display Icons
Within range of a Cell Station
Out of range, No registration
Intercom Indicator
Off-hook Status
301:Paul
3.Jul 10:08
Message Waiting
Phonebook Mode
Battery Strength
Hot Line ON
Ringer Volume OFF
Vibration
Meeting Mode
Call Forwarding
Do Not Disturb
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Before Operating the PS
Operation Outline
Functions of the PS are accessed through the display menu, and selected with the joystick
and soft keys. The guidance display is shown in standby mode for easy operation
.
<PBX System Phonebook>
<PBX Extension Phonebook>
<Incoming call log group>
01 JUL. 15:03
David Baker
9876543210
Panasonic
99998822
Anne
103
<Handset Phonebook>
<Incoming call log>
<Outgoing call log>
02 JUL. 14:59
James Smith
0123456789
David Baker
9876543210
Anne
103
<PBX Feature menu>
<In standby mode>
Guidance display
<Flexible key display>
1:Single Line
2:Trunk Group
3:Loop Line
1
2
0
3
4:Single Line
5:Single Line
Pause
<Main menu>
Normal display
Caller ID
301:Paul
New Calls
3.Jul 10:08
• You cannot toggle the displays while in key lock mode or while the PS is
charging.
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Before Operating the PS
Function Menu Display
Press the joystick to display the function menu.
Main menu – while in standby mode
Caller ID:
Displays the incoming call log.
Ringer Option:
Displays the “Ringer Option” menu.
New Phonebook:
Creates a new item in the Handset Phonebook.
Caller ID
Setting Handset:
Displays the “Setting Handset” menu.
PBX Program:
Enters PBX programming mode.
Walkie-Talkie:
Displays the Walkie-Talkie menu. (See page
45.)
Sub menu – while in off-hook/during a conversation
Phone book:
Opens the Handset Phonebook.
Caller ID:
Displays the incoming call log.
Redial:
Phone book
Redials the last dialled number.
Mute:
Turns the microphone on/off.
10
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Before Operating the PS
PBX Feature Menu
Functions of the PS can be activated through the display key list.
Move the joystick left to display the key list.
1
Pause:
Inserts a dialling pause.
1
2
0
3
2
FWD/DND:
Used to change Call Forwarding or Do Not
Disturb settings.
Pause
3
Message:
Used to leave a message waiting indication or
call back the party who left you a message
waiting indication.
Search Wave:
Searches for the strongest radio signal coming
from the Cell Station.
0
PBX Program:
Enters the PBX programming mode.
Has the same function as “ PBX Program”
found in the main menu.
11
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Before Operating the PS
Flexible Key Display
A flexible key can be used either to seize a line in order to make or receive an outside call
(F-CO key), or used as a function key. Move the joystick right to display the flexible key
list. Here you can access the 12 flexible keys. The icon shown beside each F-CO key
indicates line status similarly to the LED indicators on a Proprietary Telephone;
means the same thing as a green LED, and
means the same thing as a red LED.
Example:
Understanding the Icons for the F-CO key
(on):You are currently using this line.
*
(flashing rapidly):You have an incoming call on this line.
(flashing slowly):You have a call on hold on this line.
(on): This line is in use by someone else.
(flashing rapidly): There is an incoming call received by an
incoming call distribution group to which
“Ring” is set as the group call distribution
method.
1:Single Line
2:Trunk Group
3:Loop Line
4:Single Line
5:Single Line
(flashing slowly): Someone has a call on hold on this line.
(no icon): This line is idle.
key number
• * The meanings of these icons vary depending on the status of the CO line.
• For further information, refer to “LED Indication” in the KX-TDA series/
KX-TD816/KX-TD1232 Business Telephone System Feature Guide.
• To select a key, press its key number, or move the joystick up or down to select
the desired key then press
.
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Before Operating the PS
Soft Key Display
Icons and information shown on the display will vary depending on the state of use. To
select an item shown on the display, press the corresponding soft key.
Used to clear the memo alarm
display setting, or enter an X
when storing the “Line Access
CD”.
Opens the Handset Phonebook.
Opens the main menu.
Opens the function menu.
Displays the outgoing call log.
Used to confirm the entry.
Turns the ringer off.
Used to select an item when in
setting mode.
Displayed when in
(Alphabetic) character entry
mode.
Opens the PBX System
Phonebook.
Displayed when in
(Numeric) character entry mode.
Opens the PBX Extension
Phonebook.
Displayed when in
(Greek)
character entry mode.
Opens the incoming call log.
Displayed when in
(Extended 1) character entry
mode.
Opens the incoming call log
group.
Displays the next screen.
Clears digits or characters.
Inserts a dialling pause.
Displayed when in
(Extended 2) character entry
mode.
Displayed when key lock is
turned on.
Returns to the previous screen.
Used to set the time for memo
alarm.
Used to search for an item in the
Phonebook alphabetically.
Displays the caller information
stored in the Handset Phonebook
while receiving a call.
Used to place a call on hold.
Used to establish a multiple-party
conversation.
Displays the caller information
stored in the system while
receiving a call.
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Before Operating the PS
Ringer Volume Adjustment
Press the Select “ Ringer
joystick. Option”.
Press the Select “Ringer
joystick. Volume”.
Press the
joystick.
Select the desired
setting (6 levels/
Meeting Mode/Off).
Press the
joystick.
• In Meeting Mode: Vibration only/Key tone off/Microphone volume high
• You can select whether the PS will vibrate while receiving a call.
Select
Select
“Vibration”.
Select the
desired setting
(On/Vib Ring/Off).
“
Ringer
Option”.
Receiver/Speaker Volume Adjustment
During a conversation
Move the joystick UP or DOWN to adjust the volume.
(Receiver Volume - 3 levels, Speaker Volume - 6 levels)
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Before Operating the PS
Key Lock
You can lock the dialling buttons while the PS is in idle status.
<Display icon>
Unlocked
Locked
Press the joystick for
more than 2 seconds
to lock/unlock.
Selecting the Display Language
Press the
joystick.
Select “ Setting Press the
Handset”. joystick.
Select “Display Press the
Option”. joystick.
Select “Select Press the
Language”. joystick.
Select the
desired language.
Press the
joystick.
• You can select “Auto” or one of the 16 languages below:
Deutsch, English, Español, FRANCAIS, Italiano, Dansk, Nederlands, Svenska,
Suomi, E HNIKA, Magyar, Português, Polski, slovensky, ceština, Hrvatski.
• When set to “Auto”, the language settings of the Business Telephone System
will be used automatically.
• The display language of both the PS and Business Telephone System can be
selected, and both should be set to the same language. Refer to the Business
Telephone System User manual for more details.
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Making Calls
Making Calls
Calling Another Extension
extension no.
Talk.
Press TALK.
Dial the extension
number.
Press CANCEL.
Calling an Outside Party
Using the line access numbers
*
0
9
/
OR
outside phone no.
CO line
8
group no.
Press
TALK.
Talk.
Press
CANCEL.
Enter the line
access number.
Dial the outside
phone number.
Using Flexible CO keys
X
Press the idle CO
key number (0-9, , #).
OR
outside phone no.
Move the
joystick
RIGHT.
Talk. Press
CANCEL.
Dial the outside
phone number.
Select the
idle CO key.
Press the
joystick.
• * The line access number (default) varies depending upon country/area. Consult
your dealer for more details.
• You can confirm a number was dialled correctly before calling (Predialling) by
entering the number, then pressing
• To clear an entire number while predialling, press and hold
• If “ ” flashes, move closer to the Cell Station and dial again.
• To cancel dialling, press
.
.
C
.
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Making Calls
Hot Key Dial
You can make a call by simply pressing the assigned number as hot key.
X
Press and hold the dialling button
assigned as a hot key.
Press TALK.
Using the Call Log
Description
Feature
Display Icon
You can make a call using the phone
numbers you have dialled previously.
Outgoing
Call Log
Incoming
Call Log
You can make a call using the phone numbers
of calls you have received.
You can make a call using the phone
numbers of calls that incoming call
distribution groups have received.
Incoming Call
Log Group
Using the Outgoing Call Log
Select the
desired item.
Press TALK.
OR
Press the right
soft key.
Press
CANCEL.
Talk.
To make a call to the
last dialling number.
Press
TALK.
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Making Calls
Using the Incoming Call Log
Talk.
Select the
desired item.
Press TALK.
Press CANCEL.
Using the Incoming Call Log Group
group no.
Enter the desired
Press the right
soft key.
Press the right
soft key.
Press the right
soft key.
incoming call log
group no.
Press the
joystick.
Select the
desired item.
Press
TALK.
Talk.
Press
CANCEL.
• If an outside call is received from a phone number stored in the Handset
Phonebook, the number and name of the caller will be displayed in the call log.
• When a call is made using the PBX System Phonebook, the called party’s name
is not stored in the Outgoing Call Log. To log the name as well as the number,
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Making Calls
Using the Phonebook
Feature
Display Icon
Description
Handset
Phonebook
You can make a call using the numbers stored
in the Handset Phonebook. (See page 26.)
PBX
System
Phonebook
You can make a call using the numbers
stored in the Business Telephone System.
PBX
Extension
Phonebook
You can make a call using the extension
numbers stored in the Business Telephone
System.
Using the Handset Phonebook
name
Press the
left soft key.
Enter the first
letter of the
desired name.*
Select the
desired item.
Press
TALK.
Using the PBX System Phonebook
name
Press the
left soft key.
Press the
left soft key.
Enter the first
letter of the
desired name.*
Select the
desired item.
Press
TALK.
Using the PBX Extension Phonebook
name
Press the
left soft key.
Press the
left soft key.
Press the
left soft key.
Enter the first
letter of the
desired name.*
Select the
desired item.
Press
TALK.
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Making Calls
• * Press the dialling button (0-9) that corresponds to the letter you are searching
for. Press the dialling button repeatedly until the desired key is displayed.
• You can search for an item stored in the Phonebook, as shown below:
<Index Search-Handset Phonebook>
first letter*
Select
“Index Search”.
<Category Search-Handset Phonebook>
Select “Category”.
Select the desired
category number
or All.
<Index Search-PBX System Phonebook>
first letter*
<Index Search-PBX Extension Phonebook>
first letter*
* To enter characters:
1. Press the right soft key repeatedly to select the desired character entry
mode.
Normal
Greek
2. Press the dialling button (0-9) that corresponds to the letter you are
searching for. Press the dialling button repeatedly until the desired key is
displayed.
20
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Receiving Calls
Receiving Calls
Intercom Calls/Outside Calls/Group Calls
While receiving a call
Intercom Calls/Outside Calls/Group Calls
To answer a call when the PS is ringing
Talk.
Press TALK.
Press CANCEL.
Intercom Calls
To answer a call when the PS is ringing
Talk.
Press INTERCOM.
Press CANCEL.
Outside Calls
To answer a call on a specific line
X
Press the CO key number (0-9, , #).
(Select a CO line with a rapidly flashing icon.)
OR
Move the
joystick
RIGHT.
Talk.
Press
CANCEL.
Select the CO key.
(Select a CO line with a
rapidly flashing icon.)
Press the
joystick.
• You can also answer a call as follows:
Temporary Ringer Volume Adjustment
While receiving a call
OR
Press the joystick to
turn the ringer off.
Move the joystick UP or DOWN
to adjust the volume.
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Receiving Calls
Caller ID
If an outside call which contains Caller ID information is received, this information will be
logged in the incoming call log.
<Caller ID display>
<Standby mode>
Date
Time
Status of the
call
Received
Received
301:Paul
02 JUL. 14:59
James Smith
0123456789
Old:Answered
New Calls
3.Jul 10:08
James Smith
0123456789
New calls have been
received.
Phone No.
Name
Access to the Incoming Call Log Group
group no.
Press the
Enter the desired
Press the
joystick.
right soft key. group number.
Calling back to the caller
Select the
desired item.
Press
TALK.
Talk.
Press
CANCEL.
Saving the Caller Information in the Handset Phonebook
name
phone no.
category no.
Select the
Press the Select “Save Press the
Press the
joystick.
Enter a name, phone
number, and select the
desired item. joystick. Phonebook”. joystick.
*
category number or Off.
Deleting
Select the
Press the
Select
“Delete”.
Press the
joystick.
Select “Yes”. Press the
joystick.
desired item. joystick.
• * Press
to confirm each entries. (See page 29.)
(name - max. 16 characters/phone no. - max. 32 digits)
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During a Conversation
During
a
Conversation
Transferring a Call
Transferring to an extension
During a conversation
extension no.
C
Talk.
Press
CANCEL.
Press CLEAR/
TRANSFER.
Dial the extension
number.
Transferring to an outside party
During a conversation
*
9
0
/
OR
outside phone no.
C
CO line
8
group no.
Talk.
Press
CANCEL.
Press CLEAR/ Enter the line
TRANSFER. access number.
Dial the outside
phone number.
• * The line access number (default) varies depending upon country/area. Consult
your dealer for more details.
• To return to the call before the transfer destination answers, press
.
C
Holding
To hold (Regular Hold)
During a conversation
Press the left soft key.
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During a Conversation
To hold (Exclusive Call Hold)
You can hold a call exclusively so that only you can retrieve the call.
During a conversation
Press the left soft key.
Press the left soft key again.
• The method used to hold a call depends on the Call Hold mode (Regular Hold/
Exclusive Call Hold). Ask your manager what the current mode is.
• In order to hold several outside line calls, you need to assign the CO keys
(Single Line/Trunk Group/Loop Line/ICD Group) to flexible keys beforehand, as
necessary.
To retrieve a call
Intercom Calls
Press
INTERCOM.
Outside Calls
X
Press the CO key number (0-9, , #).
(Select a CO line with a slowly flashing icon.)
OR
Move the joystick
RIGHT.
Select the CO key.
(Select a CO line with a
slowly flashing icon.)
Press the
joystick.
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During a Conversation
Hands-free Conversation
You can talk with the calling party alternately through the speaker without holding the PS.
During a conversation
Press TALK to toggle between the two modes
(Hands-free/Receiver).
• If you put the PS on the charger during a conversation, the call will be
disconnected.
Turning the Microphone On/Off
During a conversation
Press the
joystick.
Select “ Mute”.
Press the
joystick.
25
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Using the Phonebook
Using the Phonebook
Handset Phonebook
You can store up to 200 phone numbers in the Handset Phonebook. Each phone number
can be assigned a name and category number for easy access. All phonebook items are
stored in alphabetical order.
Incoming Call Identification
You can organise entries in the Handset Phonebook into one of 9 categories. A call from
someone stored in one of these categories will be indicated by the ringer type and the
LED colour pattern that is assigned to the category.
Item
Setting
15 ringer type (See page 39.)
Ringer type
LED colour pattern
Storing a new item
Press the
joystick.
Select “ New
Phonebook”.
Press the
joystick.
name
Name
Enter a name
(max. 16 characters).
Press the
joystick.
phone no.
Phone Number
Enter the phone number*
(max. 32 digits).
Press the
joystick.
Private Category
Select the desired
category number or Off.
Press the
joystick.
Press the
joystick.
• * The valid digits are 0-9, “ ”, “#”, PAUSE.
• * Although up to 200 Phonebook items can be stored, each phone number stored
in the Phonebook that contains over 24 digits counts as two Phonebook items.
• * If there is only one Phonebook memory location available, you cannot store a
phone number that is over 24 digits long.
• When storing numbers for outside parties, you should store the line access
number with each number.
26
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Using the Phonebook
Editing
Press the
left soft key.
Select the
desired item.
Press the
joystick.
Select
“Edit”.
Press the
joystick.
name
Name
Edit the name
(max. 16 characters).
Press the
joystick.
phone no.
Phone Number
Edit the
phone number*
(max. 32 digits).
Press the
joystick.
Private Category
Press the
joystick.
Press the
joystick.
Select the desired
category number or Off.
• * The valid digits are 0-9, “ ”, “#”, PAUSE.
• * Although up to 200 Phonebook items can be stored, each phone number
stored in the Phonebook that contains over 24 digits counts as two Phonebook
items.
• * If there is only one Phonebook memory location available, you cannot store a
phone number that is over 24 digits long.
• To change a character or digit, move the joystick left or right to highlight it, press
to delete it, then enter the new character or digit.
C
C
• To clear an entire line, press and hold
.
• To move the cursor to the left or right, move the joystick left or right, respectively.
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Using the Phonebook
Deleting
Press the
left soft key.
Select the
desired item.
Press the
joystick.
Select “Delete”.
Press the
joystick.
Select “Yes”.
Press the
joystick.
Storing an item in the Handset Phonebook
Using the Outgoing Call Log
Press the
right soft
key.
Select the
desired item.
Press the
joystick.
Select “Save
Phonebook”.
Press the
joystick.
name
phone no.
category no.
Press the
joystick.
Enter a name, phone number, and
*
select the category number or Off.
Using the Incoming Call Log
Select the
desired item.
Press the
joystick.
Select “Save
Phonebook”.
Press the
joystick.
name
phone no.
category no.
Press the
joystick.
Enter a name, phone number, and
*
select the category number or Off.
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Using the Phonebook
Using the Incoming Call Log Group
group no.
Move the
Press the
Enter the
Press the
joystick.
Select the
desired item.
joystick
right
incoming call
UP or DOWN. soft key.
log group no.
name
phone no.
category no.
Press the Select “Save
Press the
Press the
joystick.
Enter a name, phone
number, and select the
category number or Off.
joystick. Phonebook”. joystick.
*
Using the PBX System Phonebook
Press the
Press the
Select the
desired item.
Press the
joystick.
Select “Save
Phonebook”.
left soft key. left soft key.
name
phone no.
category no.
Press the
joystick.
Press the
joystick.
Enter a name, phone number, and
*
select the category number or Off.
• * Press
to confirm each entries.
(name - max. 16 characters/phone no. - max. 32 digits)
– Although up to 200 Phonebook items can be stored, each phone number
stored in the Phonebook that contains over 24 digits counts as two Phonebook
items.
– If there is only one Phonebook memory location available, you cannot store a
phone number that is over 24 digits long.
• When storing an outside phone number, the line access number will be stored
automatically. The line access number must be identical to the PS’s “Line
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Using the Phonebook
Hot Key Dial
The phone numbers stored in the Handset Phonebook can be assigned as hot key.
Select the
desired item.
Press the
joystick.
Select “Reg.
to Hot Key”.
Press the
joystick.
Press the left
soft key.
Select a blank
hot key number (1-9).
Press the joystick.
Press the joystick.
• A “ ” will be displayed next to hot key numbers which have a phonebook item
registered to them.
30
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Using the Phonebook
Entering Characters
You can enter characters and digits using the dialling buttons.
You can select one of 5 character modes by pressing the right soft
key while entering a name. The function icon above the soft key
displays the current character mode.
A, a
B, b
C, c
2
To change the character mode while editing a name in the phonebook, press
the right soft key.
Normal Numeric Greek Extended 1 Extended 2
Example: To enter “Anne” in Normal Mode.
3
3
2
6
6
6
6
• To enter a character located on the same dialling button as the previous character,
move the cursor by moving the joystick right, then enter the desired character.
• If you enter a different character by mistake, move the joystick left or right to
highlight the character, press
to delete it, then enter the correct character.
C
• To clear an entire line, press and hold
.
C
• To move the cursor, move the joystick in the desired direction.
31
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Feature List
Feature List
This feature list applies only when your PS is connected to a KX-TDA series Business
Telephone System. For further information, refer to the KX-TDA series/KX-TD816/
KX-TD1232 Business Telephone System User Manual or consult your dealer.
R.B. Tone: Ringback Tone
ICD Group: Incoming Call Distribution Group
PIN: Personal Identification Number
Feature
Operation
Making Calls
To store
Select
“
Select
a Flexible Key.
PBX Program”.
One-touch
Dialling
desired no.
2
To dial
Select the key assigned
as a One-touch Dialling
button.
To store
desired
phone no.
2
4
7
0
To set/cancel
To dial
Hot Line*1
Set
Cancel
1
0
4
7
0
Operator
Call
9
0
/
System
Speed
Dialling
To dial
system speed dial no. (3 digits)
doorphone no. (2 digits)
Doorphone
Call
3
1
33
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Feature List
Feature
Operation
Making Calls
To set
While hearing a busy tone
To cancel
6
4
6
Automatic
Callback
Busy
To answer from an idle extension
While hearing a callback ring
To answer from an idle outside line
While hearing a callback ring
outside phone no.
R.B. Tone
During a Conversation
To add another party during a conversation
desired
phone no.
Talk to the
new party.
Talk with multiple
parties.
Multiple
Party
Conversation
To leave a conference
Useful Features
All Calls
0
1
2
1
7
Outside Calls
Intercom Calls
All calls
Busy
2
3
4
5
extension no.
OR
Call
Forwarding
No answer
CO line
access no.
outside
Busy/
No answer
phone no.
Cancel
0
Follow Me
7
8
your extension no.
Cancel
Follow Me
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Feature List
Feature
Operation
Useful Features
All Calls
0
1
2
Set
1
0
Do Not
Disturb
Outside Calls
1
7
Cancel
Intercom Calls
Directed
extension no.
4
1
0
Call Pickup
Group
group no. (2 digits)
4
Sending a
Call Waiting
Tone*2
While hearing a busy tone
Wait for an answer.
1
To set/cancel for intercom calls
No call
0
3
1
7
Set
1
To set/cancel for outside calls
No tone
Tone
0
1
3
2
7
Call
Waiting
To hold the current call and then talk to the new party
While hearing a call waiting tone
OR
(Disregard this step if both parties are extensions.)
To page
paging group no. (2 digits)
3
3
Announce.
Wait for an answer.
To answer
Paging
3
4
35
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Feature List
Feature
Operation
Useful Features
To set
message
no. (1-9)
parameter
(if required)
5
7
0
Absent
Message
To cancel
5
7
0
0
ICD Group
extension no.
3
3
6
6
Specified
All
7
7
1
0
For Log-in
Log-in/
Log-out
For Log-out
Extension
Setting
Clear
9
7
0
To leave a message waiting indication
When the called extension is busy or does not answer
OR
4
Caller
To cancel a message waiting indication
extension
Message
Waiting
7
0
0
no.
To call back
Called
OR
2
7
0
extension
To lock
1
0
7
7
7
7
Extension
Lock*3
To unlock
extension PIN
(max. 10 digits)
• *1 When the Hot Line feature is set using this method, the “Hot Line” icon will not
be displayed. This icon is only displayed when the Hot Line feature is set
• *2 You cannot send a call waiting tone when:
– the called party has not set the Call Waiting feature.
– the called party has set the Data Line Security feature.
• *3 If an extension PIN has not been set for the PS, the extension cannot be
locked.
36
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Programming
Programming
Changing the Initial Settings
You can customise the handset by editing the settings found under “Setting Handset”
in the menu list, as follows:
Press the
joystick.
Select
“ Setting
Handset”.
Press the
joystick.
Select the
desired
main item.
Press the
joystick.
setting
Select the
desired
sub item.
Press the
joystick.
Follow the
setting.
Press the
joystick.
• To return to the previous menu, press
• To cancel, press at any time.
.
• The unit will beep to indicate that the new settings have been saved.
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Programming
Handset setting menu layout
Memo Alarm
Setting Handset
Ringer Option
Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Key Tone
Tone Option
Range Warning
Standby Display
Select Language
LED Colour
Display Option
Private Colour
Category Name
Caller ID Disp
LCD Contrast
Guidance
Flex Base Set
FlexName Edit
Hot Line No.
Hot Line Mode
Line Access CD
Call Option
Registration
Register H/set
Cancel Base
Select Base
Other Option
Change H/S PIN
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
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Programming
Main Item
Sub Item
Description
Setting
Default
Alarm no.
Alarm mode
(Off/Once /Daily)
Memo Alarm
An alarm will sound at the set time.
A memo can also be displayed.
(See page 42.)
Not Stored
Alarm time
Enter memo.
15 Ringer Type
6 levels/
Meeting Mode/
Off
Adjusts the ringer volume.
Ringer Option
Ringer Volume
Vibration
Level 3
Off
Selects whether the PS
vibrates while receiving
a call.
On/
Vib Ring/Off
Selects the ringer type
for each type of call
(intercom call, outside
call, group call).
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
15 Ringer Types
Ringer 1
Select a Category.
15 Ringer Types
Selects the ringer type for
calls in each category.
Ringer Setting/
Ringer Off
Selects whether the PS on
a charger rings or not.
Charger
Ringer Setting
On
Turns the key tone off or
on.
Tone Option
Display Option
Key Tone
On/Off
Selects whether the
warning tone is heard
when you are close to
out of range.
Range Warning
On
On/Off
Selects the display in
standby mode.
4 Display Type
(Base Number/
Handset Number/
Handset Name/
Base & H/S No.)/
Off
Standby Display
Base & H/S No.
Auto
Selects the display
language.
Auto/
16 Languages
Select Language
LED Colour
Selects the LED colour
for each type of call
(intercom call, outside
call, group call).
Call Type
(Ext Ring/
Int Ring/
Group Ring)
Colour
INT Ring-Green,
EXT Ring-Red,
Group Ring-Orange
(Green/Red/
Orange)
39
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Programming
Main Item
Sub Item
Description
Setting
Default
Selects the LED colour for
calls in each category.
“Private Colour”
setting has priority the
“LED Colour” setting.
Select a Category.
Colour
(Green/Red/
Orange)
Private Colour
Display Option
Green
Category Name
Caller ID Disp
Edits the category name.
Select a Category. Category 1-9
Selects which caller
information is displayed
when a call is received.
Either the Handset
Phonebook information
or the information stored
in the Business Telephone
System can be displayed.
H/S Phonebook/
PBX Setting
PBX Setting
LCD Contrast
Guidance
Adjusts the LCD contrast.
6 levels
On/Off
Level 4
On
Selects whether the
guidance display is shown
or not in standby mode.
Allows you to select
a base unit to enable
Flex Base Set
“FlexName Edit”. When
a handset is registered
with only one base unit,
this menu is not displayed.
Base no.
Allows you to edit
the name of flexible keys.
(max. 12 characters)
Select a flexible
key, then edit
the name.
FlexName Edit
Hot Line No.
Not stored
Allows you to store a
Call Option
phone number as the hot
line number. This number
is automatically dialled
when you press TALK.
Enter Phone no. Not stored
When set to ON, you can
make a call to the stored
phone no. in “Hot Line
No.” by pressing TALK.
You cannot make calls to
other phone numbers.
Hot Line Mode
Line Access CD
On/Off
Off
Enters the trunk access
code (line access code)
that matches the setting
of your Business
Telephone System. Three
trunk line codes can be
stored.
No.1
No.2
0
Select a number,
then enter the
code.
8XX*
No.3 Not stored
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Programming
Main Item
Sub Item
Description
Setting
Default
Base no.
Registers a handset to
a base unit.
Register H/set
Registration
Base PIN
[Personal
Identification
Number]
Not stored
H/set PIN
Cancels the registration of
a handset.
Cancel Base
(Default: 0000)
Base no.
Not stored
Auto
Selects a base unit.
Select Base
Other Option
Auto/Base no.
Changes the handset PIN.
Enter old PIN, new
PIN, then enter
new PIN again.
Change H/S PIN
Auto Talk
0000
On
When set to ON, allows you
to answer a call by just
lifting up the handset from
the charger.
On/Off
Returns the handset settings
(except Registration) to the
default settings.
Enter H/set
PIN, then
select "Yes".
Reset Handset
Any Key Answer
Auto Answer
When set to ON, allows you
to answer a call by pressing
any dial button.
On/Off
Off
Off
2 Call Types
(Internal Only/
Int&External)/Off
Determines the types of
calls that can be answered
by AUTO ANSWER.
Selects the number of
seconds before a call is
automatically answered
when Auto Answer is
turned on.
Auto Ans Delay
5 s-20 s
6 s
Allows you to assign a
function to a flexible key,
and use the key as
a shortcut key.
Flex Key Edit
See page 43.
PBX setting
• * XX is identical to the CO line group number and 8XX represents any 3-digit
code starting with “8”.
41
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Programming
Memo alarm setting
Press the
joystick.
Select
“ Setting
Handset”.
Press the
joystick.
Select
“Memo
Alarm”.
Press the
joystick.
Select the
Press the
joystick.
Select the
alarm number
(1-3).
Press the
joystick.
Alarm mode
(Off/Once/Daily).
When “Once/Daily” is selected
date/time*
memo
Enter memo.
Press the
joystick.
Once: Enter date and time.
Daily: Enter time.
Press the
joystick.
Press the
joystick.
Select the
ringer type.
(1-15).
Press the
joystick.
When “Off” is selected
Press the
joystick.
To stop the alarm
Press CANCEL.
• * You can choose either 12-hour format (AM/PM) or 24-hour format by
pressing
• To clear the displayed memo alarm, press
.
and then select “Yes”.
• If you are on a call at the time that the alarm is set to sound, it will sound after
you have ended the call.
42
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Programming
Flexible key edit
Press the
joystick.
Select
“ Setting
Handset”.
Select
“Other
Option”.
Press the
joystick.
Select
“Flex Key
Edit”.
Press the
joystick.
OR
Press the Select the
Press the Select the
Press the
Press the
right soft
key.
joystick.
desired
joystick. desired item.* joystick.
flexible key.
operation.
• To assign an item other than “PBX setting” to a flexible key which has already
been used, first set the key to “Not stored”.
2
Select
“
Program”.
Select
a Flexible
Key.
PBX
43
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Programming
Main Item
Sub-Items
PBX setting
Menu
Caller ID
Ringer Volume
Vibration
Ringer Option
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
New Phonebook
Memo Alarm
Setting Handset
Ringer Option
Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Tone Option
Key Tone
Range Warning
Standby Display
Select Language
LED Colour
Display Option
Private Colour
Category Name
Caller ID Disp
LCD Contrast
Guidance
Flex Base Set
FlexName Edit
Hot Line No.
Hot Line Mode
Line Access CD
Call Option
Registration
Select Base
Other Option
Change H/S PIN
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
PBX Program
Walkie-Talkie
H/set Phonebook
PBX Sys Dialing
PBX EXT Dialing
Dialing
Redial
Call log
Incoming Log
Incoming LogGrp
• To access sub-items, press
.
44
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Others
Others
Walkie-Talkie
Using Walkie-Talkie mode, you can communicate with another handset even when out of
range of a base unit. Only a Panasonic DECT Portable Station which supports Walkie-
Talkie can be used. Handsets have to be in Walkie-Talkie mode, and have the same
Walkie-Talkie group number. In Walkie-Talkie mode, you cannot make or receive a call
through the PBX.
Turning the Walkie-Talkie mode on
Press the
joystick.
Select “
Talkie”.
Walkie-
Press the
joystick.
Select “On”.
Press the
joystick.
Turning the Walkie-Talkie mode off
Press the
joystick.
Select “Off”.
Press the
joystick.
• To exit the operation, press
any time.
• When the Walkie-Talkie mode is ON, the handset number is displayed followed
by “Walkie-Talkie”.
45
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Others
Setting the Walkie-Talkie mode
Press the
joystick.
Select
Press the
joystick.
Select
“Setting”.
Press the
joystick.
“
Walkie-
Talkie”.
group no.
handset no.
Enter the group
Press the
Enter the handset Press the
Press the
joystick.
number* (3 digits). joystick.
number (1-9).
joystick.
• To exit the operation, press
any time.
• * Any 3 digits can be used. Make a note of the group number you set here.
• Each handset should have its own unique handset number.
Talking in Walkie-Talkie mode
Answering
Calling
handset no.
Press INTERCOM.
Enter the desired
handset number.*
Press TALK.
• To exit the operation, press
any time.
• * A caller can press to call all handsets in the same Walkie-Talkie mode.
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Others
Using the Belt Clip
You can hang the handset on your belt.
To remove
the belt clip.
Allows phone straps
and similar objects to be
connected.
Wall Mounting
1 Connect the AC adaptor to the charger. 2 Drive the screws into the wall using the
wall template below.
Charger
24.5 mm
Cord holder
Screws
AC adaptor
To AC Outlet
3 Mount the charger securely on the screws.
24.5 mm
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Troubleshooting
Troubleshooting
Troubleshooting
Problem
Description and Solution
The PS does not work.
• The battery is drained.
• The PS has been cancelled or the PS has not been
registered.
→ Consult your dealer.
• The power is OFF.
The PS does not ring.
• Ringer volume is set to “Off”.
You cannot make/receive a call. • The PS is out of range or the Cell Station (CS) is busy.
→ Move closer to the CS or try again later.
• The radio channel is busy or a radio communication error
occurred.
→ Try again later.
You cannot dial.
• The number which you dialled is restricted by the
Business Telephone System.
→ Consult your dealer.
• The key lock mode is ON.
→ To cancel the mode, press the joystick for about 2 seconds.
• The radio channel is busy or a radio communication error
occurred.
→ Try again later.
Noise is frequently heard.
→ Set the PS and CS away from other electrical appliances.
→ Move closer to the CS.
“CS Busy” is displayed.
• The Cell Station is busy.
→ Try again later.
“PS Not Connected” is
• The called PS is out of range or is not turned on.
→ Try again later.
displayed.
The PS stops working during
operation.
Two short beeps are heard
during a conversation.
• The radio signal is weak.
→ Move closer to the CS.
48
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Important Information
Important Information
Battery Information
After your Panasonic battery is fully charged [at 25 °C]:
Operation
Operating Time
17 hrs approx.
270 hrs approx.
While in use (TALK)
While not in use (Standby)
• Battery charge may be shortened depending on usage conditions and ambient
temperature.
• The battery cannot be overcharged.
• The battery will drain even while the unit is turned off.
• The PS can receive calls while charging.
• Battery consumption increases when the PS is out of range. If “ ” flashes, turn off the
PS.
• Clean the handset and the charger contacts with a soft, dry cloth once a month.
Clean more often if the unit is subject to grease, dust or high humidity. Otherwise
the battery may not charge properly.
• Read “Important Notice Concerning the Correct Use and Charging of Ni-MH Batteries.”
Low Battery Warning
The battery needs to be charged when “
minute during a conversation.*
” flashes, or the alarm sounds every one
* If the low battery warning occurs during a conversation, you can continue the call for a
few minutes, afterwhich the call will be automatically disconnected.
Replacing the Battery
If “
” flashes after a few telephone calls even when the battery has been fully
charged, it is time to replace the battery with new one.
1) Turn the power off to prevent memory loss.
2) Press the notch on the cover firmly and slide it as indicated by the arrow.
3) Open the cover and replace the battery.
4) Close the cover and charge the handset for more than 5.5 hours.
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Important Information
Please replace with Panasonic battery only.
• Please order part number N4HHGMB00007 or HHR-P103.
If you replace the battery before the low battery warning appears, the battery strength
icon may display an incorrect reading. In this case, use the PS as normal with the new
battery installed. When the low battery warning is displayed, charge the battery for more
than 5.5 hours. The battery strength icon will then display a correct reading.
Caution
To reduce the risk of fire or injury to persons, read and follow these instructions.
1) Use only the battery specified.
2) Do not use non-rechargeable batteries.
3) Do not dispose of batteries in a fire. They may explode. Check with local waste
management codes for special disposal instructions.
4) Do not open or mutilate the battery. Released electrolyte is corrosive and may cause
burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.
5) Exercise care in handling the battery in order not to short the battery with conductive
materials such as rings, bracelets, and keys. The battery and/or conductor may
overheat and cause burns.
6) Charge the battery provided with or identified for use with this product only in
accordance with the instructions and limitations specified in this manual.
Important Notice Concerning the Correct Use and Charging of Ni-MH
Batteries
Batteries, due to their construction, undergo some wear and tear. The lifetime of a battery
also depends on correct maintenance. Charging and discharging are the most important
factors. You should take notice of the following to maintain the life of the battery as long
as possible.
Ni-MH batteries have a kind of memory, the “memory effect.” If fully charged batteries are
used several times only for 15 minutes in the handset and then recharged, the capacity of
the batteries will be reduced to 15 minutes due to the memory effect. Therefore you
should discharge the batteries completely, i.e. use them in the handset until “
” on the
display starts flashing. Then recharge them as described in the manual. After the
memory effect has occurred, it is possible to achieve almost complete capacity of the
Ni-MH batteries by charging and discharging several times one after another.
Ni-MH batteries can also self-discharge. This self-discharge depends on the ambient
temperature. At temperatures under 0 °C, the self-discharge will be the lowest. High
humidity and high temperatures support the self-discharge. Also long-term storage will
lead to self-discharge. A dead Ni-MH battery should not be disposed of normally. They
contain toxic heavy metal hydride and therefore should be recycled.
50
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Important Information
CAUTION
RISK OF EXPLOSION IF BATTERY IS REPLACED
BY AN INCORRECT TYPE.
DISPOSE OF USED BATTERIES ACCORDING
TO THE INSTRUCTIONS.
Safety Instructions
Pay special attention to the safety suggestions listed below.
Safety
To reduce the risk of fire or injury to persons, read and follow these instructions.
1) Use only the AC adaptor, battery and charger indicated in this manual.
2) Power source: The AC adaptor should be connected to a power supply only of the
type as marked on the AC adaptor. The AC adaptor is used as the main disconnect
device, ensure that the AC outlet is located/installed near the unit and is easily
accessible.
3) Non use periods: When the PS is not being used, turn the power off. When left
unused for a long period of time, the charger should be unplugged from the AC outlet.
4) Do not place metal items such as coins or rings on the charger. As they become hot,
you might get burned if you touch them.
5) This product should not be used near emergency/intensive care medical equipment
and should not be used by people with pacemakers.
Installation
Environment
1) Water and moisture: Do not use the PS and the charger near water — for example,
near a bathtub, washbowl, sink, etc. Damp basements should also be avoided.
2) Heat: The PS and the charger should be kept away from heat sources such as
radiators, kitchen ranges, etc. They also should not be placed in rooms where the
temperature is less than 5 °C or greater than 40 °C.
3) The apparatus is designed to be installed and operated under controlled conditions of
ambient temperature and a relative humidity.
Placement
1) Stacking: Do not place heavy objects on top of the PS and charger.
2) Foreign material: Care should be taken so that objects do not fall onto and liquids are
not spilled into the PS and charger. Do not subject the PS and charger to excessive
smoke, dust, mechanical vibration, or shock.
3) Surface: Place the charger on a flat surface. If the charger is mounted on the wall,
install it straight.
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Important Information
For best performance
Operating Range
1) The range of operation depends on the topography of your office, weather or usage
conditions, because signals are transmitted between the Cell Station (CS) and the PS
by radio waves.
2) Normally, you get greater range outdoors than indoors. If there are obstacles such as
walls, noise may interfere with your telephone calls. In particular, high metal shelves
or reinforced concrete walls will restrict your operating range.
3) A PS may not work when it is too far from the CS depending on the structure of the
building.
Noise
Occasional noise or interference may occur due to electromagnetic radiation from objects
such as refrigerators, microwave ovens, faxes, TVs, radios, or personal computers. If
noise disturbs your telephone calls, keep the PS away from these electrical appliances.
We strongly suggest you hold the bottom half of the PS (as shown below) to ensure
better call quality. Because, the antenna is located in the upper half of the PS.
WARNING:
UNPLUG THIS UNIT FROM THE AC OUTLET IF IT EMITS SMOKE, AN ABNORMAL
SMELL OR MAKES UNUSUAL NOISE. THESE CONDITIONS CAN CAUSE FIRE OR
ELECTRIC SHOCK. CONFIRM THAT SMOKE HAS STOPPED AND CONTACT AN
AUTHORISED PANASONIC FACTORY SERVICE CENTRE.
TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO
RAIN OR ANY TYPE OF MOISTURE. TO REDUCE THE RISK OF ELECTRIC SHOCK,
DO NOT DISASSEMBLE THIS UNIT. TAKE THE UNIT TO AN AUTHORISED SERVICE
CENTRE WHEN SERVICE IS REQUIRED.
THE HANDSET IS MAGNETISED AND MAY RETAIN SMALL FERROUS OBJECTS.
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Important Information
IMPORTANT NOTICE:
Under power failure conditions, this wireless telephone may not operate. Please ensure
that a separate telephone, not dependent on local power, is available for emergency use
in emergencies.
When a failure occurs which results in the internal parts becoming accessible, disconnect
the AC adaptor immediately and return this unit to the place of purchase or service
centre.
• This apparatus is designed to aid the visually handicapped to locate dial keys and
buttons.
• 999 and 112 can be dialled on the apparatus after accessing the CO line for the
purpose of making outgoing calls to the BT emergency (999) and (112) services.*1
• This equipment shall not be set to make automatic calls to the Telecom ‘111’
Emergency Service.*2
*1 The regulation applied in the United Kingdom only.
*2 The regulation applied in New Zealand only.
RF Specifications
Item
Radio Access Method
Frequency Band
Number of Carriers
Carrier Spacing
Bit Rate
Description
Multi Carrier TDMA-TDD
1880 MHz - 1900 MHz
10
1728 kHz
1152 kbps
Carrier Multiplex
Frame Length
TDMA, 24 (T×12, R×12) slots per frame
10 ms
Modulation
GFSK
Voice Coding
32 kbps ADPCM (CCITT G.721)
Max. 250 mW
Transmission Output
• Specifications are subject to change.
• The illustrations used in this manual may slightly differ from the original device.
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Important Information
Disposal Information
Information on Disposal for Users of Waste Electrical & Electronic
Equipment (private households)
This symbol on the products and/or accompanying documents means
that used electrical and electronic products should not be mixed with
general household waste.
For proper treatment, recovery and recycling, please take these
products to designated collection points, where they will be accepted
on a free of charge basis. Alternatively, in some countries you may be
able to return your products to your local retailer upon the purchase of
an equivalent new product.
Disposing of this product correctly will help to save valuable resources
and prevent any potential negative effects on human health and the environment which
could otherwise arise from inappropriate waste handling. Please contact your local
authority for further details of your nearest designated collection point.
Penalties may be applicable for incorrect disposal of this waste, in accordance with
national legislation.
For business users in the European Union
If you wish to discard electrical and electronic equipment, please contact your dealer or
supplier for further information.
Information on Disposal in other Countries outside the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please contact your local authorities or dealer and ask
for the correct method of disposal.
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Notes
Notes
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For Users in New Zealand only
PTC200 General Warning
1. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any
product is compatible with all of Telecom’s network services.
PTC200 4.12 (2) (b) Handset Instability
2. When attached to some longer lines this Panasonic KX-TCA256AL DECT Cordless Handset
may display instability immediately after dialling if the handset is placed facedown on a hard
surface. This is a temporary condition that will revert to a normal level after a short duration.
Please do not report it to the Telecom Fault Service.
PTC200 6.11.1 (3) All Customer Equipment (fail safe requirements)
3. Under power failure conditions this appliance may not operate. Please ensure that a separate
telephone, not dependent on local power, is available for emergency use.
Following declaration is applicable to KX-TCA256CE/KX-TCA256E only
1321
This device is a DECT Portable station operating in the frequency band of 1880 MHz to 1900 MHz.
The usage of this device is generally allowed in all the EU countries.
We, Panasonic Communications Company (U.K.) Ltd., declare that this equipment is in
compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.
If you want to get a copy of the original Declaration of Conformity of our products which relates
to the R&TTE, please contact to our web address:
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
Copyright:
This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced
for internal use only. All other reproduction, in whole or in part, is prohibited without the written
consent of Panasonic Communications Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
Panasonic Communications Company (U.K.) Ltd.
Pencarn Way, Duffryn, Newport, South Wales, NP10 8YE, United Kingdom
PSQX3992ZA KK0306TT0
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