Aastra Telecom IP Phone SIP9133i User Manual

SIP 9133i IP Phone  
User Guide  
Release Version 1.2.1.1002  
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Table of Contents  
Introduction......................................................................................................................... 1  
Phone Features ................................................................................................................. 1  
Requirements ................................................................................................................... 1  
Installation and Set-up ..................................................................................................... 1  
About This Guide............................................................................................................. 1  
Documentation................................................................................................................. 1  
Getting Started .................................................................................................................... 2  
When You First Plug in Your Phone ............................................................................... 2  
Updating Your Phone....................................................................................................... 2  
Start up Screens................................................................................................................ 2  
Incomplete Config............................................................................................................ 2  
No Service........................................................................................................................ 2  
Setting Your Options .......................................................................................................... 3  
Restarting Your Phone ..................................................................................................... 3  
Using Your Phone ............................................................................................................... 4  
Hard Keys ........................................................................................................................ 4  
Navigation Arrow Keys ................................................................................................... 4  
Programmable Keys ......................................................................................................... 4  
Multiple Line and Call Appearances ............................................................................... 5  
Making Calls....................................................................................................................... 6  
Dialing a Number............................................................................................................. 6  
Using Handsfree Speakerphone ....................................................................................... 6  
Using a Headset ............................................................................................................... 6  
Advanced Volume Controls for the Headset Mic ............................................................ 6  
Making and Receiving Calls Using a Headset:................................................................ 7  
Redial............................................................................................................................... 7  
Accessing the Redial List................................................................................................. 7  
Deleting from the Redial List........................................................................................... 7  
Mute ................................................................................................................................. 8  
Receiving Calls ................................................................................................................... 8  
Answering an Incoming Call ........................................................................................... 8  
Sending an Incoming Call to Voicemail.......................................................................... 8  
Handling Calls..................................................................................................................... 8  
Placing a Call on Hold ..................................................................................................... 8  
When on Hold .................................................................................................................. 9  
Automatic Hold................................................................................................................ 9  
Transferring Calls ............................................................................................................ 9  
Blind Transfer.................................................................................................................. 9  
Consulted Transfer........................................................................................................... 9  
Conferencing Calls......................................................................................................... 10  
Ending Calls...................................................................................................................... 10  
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Managing Calls ................................................................................................................. 11  
Directory List ................................................................................................................. 11  
Accessing Your Directory.............................................................................................. 11  
Saving Numbers and Names to the Directory................................................................ 11  
Entering a New Number and Name into the Directory:................................................. 11  
Editing in Directory....................................................................................................... 12  
Deleting Items from Directory....................................................................................... 12  
Callers List ..................................................................................................................... 12  
Accessing the Callers List.............................................................................................. 13  
Editing in the Callers List .............................................................................................. 13  
Deleting from the Callers List........................................................................................ 14  
Programmable Keys ....................................................................................................... 14  
Do Not Disturb (DND) .................................................................................................. 14  
Programming a Speed Dial Key..................................................................................... 14  
Editing a Programmable Key......................................................................................... 15  
Deleting Programmable Key Items from Memory........................................................ 15  
The Aastra 9133i Web Client............................................................................................ 15  
Accessing the Aastra web client .................................................................................... 15  
Programming Keys Through the Web ........................................................................... 16  
Client:............................................................................................................................. 16  
Summary........................................................................................................................... 18  
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Installation and Set-up  
Introduction  
If your system administrator has not  
already set-up your 9133i phone, please  
refer to the Aastra 9133i Installation  
Guide for basic installation and  
physical set-up of  
This 9133i IP telephone has all the features  
of a regular business phone, allowing you  
to make and receive calls, transfer,  
conference and more. The 9133i IP  
telephone provides communications over  
an IP Network using the SIP IP telephony  
protocol.  
the 9133i. For more advanced  
administration  
and  
configuration  
information,  
system  
administrators  
should refer to the Aastra SIP 9133i IP  
Phone Administration Guide.  
Phone Features  
·
·
·
Three-line adjustable backlit display  
screen  
3 line/call appearance buttons with  
corresponding lights  
7 programmable buttons with lights,  
which can be programmed as speed  
dials, or additional line/call appearances  
Full-duplex speakerphone for handsfree  
calls  
About This Guide  
This guide explains how to use your  
new 9133i phone. Not all features  
listed are available by default. Contact  
your system administrator to find out  
which features and services are  
available on your system. Your system  
administrator also has the ability to  
customize some features on this phone.  
·
·
Built-in-two-port,  
10/100  
Ethernet  
switch which lets you share  
connection with your computer  
a
Documentation  
·
Aastra 9133i IP Installation Guide –  
·
Inline power support, which eliminates  
power adapters.  
installation  
and  
set-up  
instructions,  
general features and functions, and basic  
options list customization. This guide is  
included in the box with your phone.  
Requirements  
·
A SIP based IP PBX system or network  
installed and running with SIP  
account created for the 9133i phone  
a
·
·
Aastra SIP 9133i IP Phone User Guide  
– explains the most commonly used  
features and functions. This guide can be  
downloaded from www.aastra.com.  
·
Access to a Trivial File Transfer  
Protocol (TFTP) server  
·
·
·
802.3 Ethernet/Fast Ethernet LAN  
Category 5/5e straight through cabling  
Power over Ethernet (PoE) power  
supply (optional accessory that is  
necessary only if no inline power is  
provided on the network).  
Aastra  
SIP  
9133i  
IP  
Phone  
Administration Guide – explains how to  
set the 9133i phone up on the network  
and contains advanced configuration  
instructions for the 9133i. This is an  
administrator level guide. This guide can  
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Start up Screens  
Getting Started  
After the phone displays the Aastra  
splash screen or after downloading an  
update, the phone displays the Idle  
State screen:  
This section describes phone behaviour and  
start up screens you may see when the  
9133i phone is first plugged in, or when it  
is restarted.  
When You First Plug in Your  
Phone  
The 9133i automatically begins the start up  
sequence as soon as it is connected. The  
phone goes through this process the first  
time you plug in your phone and every time  
you restart your phone. The first screen the  
phone displays is the Aastra splash screen.  
The basic Idle State screen lists your  
name, extension, and today's date and  
time. This screen is shown whenever  
your phone is not in use.  
Incomplete Config.  
If your phone displays  
a
<No  
Service> message without any  
extension or user name at the end of the  
start up sequence instead of the Idle  
State screen, this means your system  
administrator has not set up your  
extension correctly. Contact your  
system administrator for assistance.  
Updating Your Phone  
After displaying the Aastra splash screen,  
the 9133i checks settings and looks for new  
configuration and firmware updates for the  
phone from the server. If a new update is  
found, the phone displays the message  
<Updating Config> or <New  
Firmware>. This may take a few  
moments while the phone downloads the  
latest updates.  
No Service  
The <No Service> or <Network  
Disconnected> prompt appears on the  
display and the telephone status light turns  
on when the phone is not properly  
connected to the network, or the account  
has not been configured by the  
administrator. The phone also displays the  
default time and date of 12:00am Jan 1st,  
2000. Check that the cables are tightly  
connected to the phone and to the wall jack.  
The phone should automatically detect  
when the connection is reconnected and  
NOTE: New updates to your phone can be  
automatically scheduled from the server.  
This is set up on the phone system by your  
system administrator and should be  
scheduled during non-business hours or  
slow call periods.  
Important! Do not unplug or remove  
power to the phone while it is checking  
or installing firmware.  
will  
display  
the  
<Network  
Connected> prompt temporarily. If  
changes have been made to your phone  
settings, you may need to restart your  
phone. See the following section “Setting  
Your Options” for instructions on how to  
restart your phone.  
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For more information about connecting  
your phone, refer to the Aastra 9133i  
Installation Guide under the section  
“Connecting to the Network and to Power”.  
Check with your system administrator for  
assistance.  
To restart your phone:  
1. Press  
to enter the  
Options list.  
2. There are two ways you can  
access your options list:  
Setting Your Options  
a) Use  
to scroll down the  
list of options to 10.Phone  
Pressing the  
of configurable options.  
button gives you a list  
Status and press  
to select,  
The first seven options allow you to  
customize your phone settings. For more  
information, see the section “Customizing  
Your Phone” in the Aastra 9133i  
Installation Guide included with your  
phone.  
or  
b) You can press 0 to jump  
directly to this option.  
3. Press  
to move to the 4.  
Restart Phone option,  
or  
01 Language  
02 Time and Date  
03 Set Ring Tone  
04 Clear Msg. Wtg.  
05 Contrast Level  
06 Live Dialpad  
07 Headset Settings  
08 Network Settings  
09 SIP Settings  
10 Phone Status  
You can press 4 to jump  
directly to this option.  
4. Press # to confirm and restart  
the phone. If you do not wish to  
restart your phone, press  
cancel.  
to  
NOTE: Your phone will be out of  
service temporarily during the restart  
and downloading process.  
Options 8 and 9 are generally considered to  
be administrator level options, and require  
a password to access. The Default setting  
under option 10 Phone Status also requires  
a password. Some options should only be  
set up or changed by your system  
administrator. For more information, refer  
to the 9133i Installation Guide or contact  
your system administrator.  
You can also restart your phone through the  
Aastra Web Client. See the section  
“Accessing the Web Client” in this guide  
for more details.  
Restarting Your Phone  
You may want to restart your phone to  
check for updates for your phone on the  
server. You may occasionally need to  
restart your phone to set changes or updates  
to your phone or network settings.  
You  
may also need to restart your phone if you  
have been asked to do so by your system  
administrator, or should you experience any  
unexpected behaviour.  
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Using Your Phone  
Navigation Arrow Keys  
The following sections describe the various  
9133i phone key functions, and how they  
help you make and manage your calls and  
caller information.  
The arrow keys located below the  
display are navigation keys that allow  
you to scroll through and select various  
options.  
Hard Keys  
The hard keys on your phone  
labelled:  
Programmable Keys  
There are 7 programmable keys on the  
9133i phone, located beneath the  
Delete key, to the far right of the dial  
pad. They can be programmed as speed  
dials, or can be set up to quickly access  
features such as Call return (*69) or  
Voicemail. Your system administrator  
can also configure these keys into extra  
line keys, or set one up as a Do Not  
Disturb (DND) key.  
·
·
·
·
·
Callers  
Conference  
Redial  
Transfer  
are configured for the call  
handling features. These keys  
are static and cannot be  
programmed or changed. They  
are located to the right of the  
dial pad. There are also 3 line  
keys located below the hard  
keys. See the section “Multiple  
Line and Call appearances”  
below.  
See the section “Programmable Keys”  
under  
Managing  
Calls”  
for  
information on how to program your  
speed dials.  
The keys labelled:  
·
·
Options  
Directory  
·
·
·
Save  
Delete  
are  
configured  
for  
managing phone features  
and settings. These keys are  
static and cannot be  
programmed or changed.  
They are located to the far  
upper right of the dial pad.  
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Multiple Line and Call  
Appearances  
The 9133i has 3 hard line/call appearance  
buttons each with a corresponding status  
light. It can accommodate up to 9 lines that  
can be configured across the 3 line keys  
and the 7 programmable keys through the  
configuration files.  
your extension or calls from a group  
that your extension is part of. By  
pressing  
a
line/call appearance  
button, you connect to the line or a  
call it represents. The line/call  
appearance light indicates the status  
of that line or call. When the phone is  
taken off-hook, the phone will  
automatically select a line for you.  
These line/call appearance buttons and  
lights can represent physical lines, calls for  
Line/Call Appearance Light Behaviour  
Line/Call Appearance Status  
Off  
Idle line or no call activity  
Light flashes quickly  
Light is solid  
Light flashes slowly  
Ringing  
Connected  
Hold  
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Making Calls  
·
·
·
·
To answer a call on your phone  
using handsfree, press  
or the line/call  
appearance button.  
If you are in Speaker audio  
mode, lift the handset and  
This section describes ways to make calls  
on your 9133i phone, using your handset,  
speakerphone or headset.  
Dialing a Number  
First, take the phone off-hook by:  
press  
to switch  
·
·
·
lifting the handset  
pressing  
pressing a line/call appearance  
button.  
between handsfree and handset.  
If you are in Speaker/headset  
, or  
audio mode, press  
to  
switch between handsfree and  
headset.  
When the handset is on hook,  
At the dial tone, enter the number you wish  
to call. If you are unable to make calls  
within certain area codes, check with your  
press  
call.  
to disconnect the  
system  
administrator  
for  
any  
toll  
When handsfree is on, the  
speaker light turns on.  
restrictions placed on your extension that  
may restrict your access to long distance  
area codes or dialing prefixes.  
Using a Headset  
The 9133i accepts headsets through the  
modular RJ22 jack on the back of the  
phone. Contact your telephone equipment  
retailer or distributor to purchase  
compatible headset.  
a
When your party picks up, a timer appears  
on your display that records the length of  
your call.  
NOTE: Customers should read and observe all  
safety recommendations contained in  
headset operating guides when using  
any headset.  
Using Handsfree Speakerphone  
The handsfree feature allows you to speak  
to someone without using the handset or  
headset. Your phone must be in either the  
Speaker or Speaker/headset audio mode.  
You can set your desired audio mode  
through #7 Headset Settingsin the  
options list. For more information, see the  
section “Customizing Your Phone” in the  
9133i Installation Guide.  
Advanced Volume Controls for  
the Headset Mic  
On the 9133i, there are 3 options for the  
headset microphone volume.  
To change the volume:  
1. Press  
2. Use  
to enter the options list.  
to scroll down the list of  
options to 7Headset Settingsand  
press to select,  
·
To dial using handsfree, first press  
and enter a number at the  
dial tone.  
or  
Press 7 to jump directly to this option,  
and press to select.  
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3. Press  
to scroll down to  
headset/mic volume and  
press to select.  
Accessing the Redial List  
4. Use  
to scroll down the list and  
to select your desired  
1. If you are off-hook and press  
press  
,
the  
telephone  
volume.  
automatically dials the last  
number you called.  
2. If you are not on the phone,  
5. Press  
exit.  
6. If you do not wish to save changes,  
to save changes and  
to  
press  
most recently dialed number  
and use to scroll  
to display the  
press  
screen.  
to return to the previous  
through the list to view the  
other numbers  
NOTE: By default, the volume for the  
headset microphone is set to medium.  
3. Press  
to see the second  
Making and Receiving Calls Using  
a Headset:  
1. Ensure that you have selected a  
headset audio mode by accessing the  
most recently dialed number,  
or  
to see the oldest call  
on your list.  
4. To dial the displayed number  
press  
, or lift the  
options  
list  
(under  
option  
Handset or press any line keys.  
7.Headset Settings).  
2. Plug the headset into the jack.  
5. Press  
cancel.  
or to  
3. Press  
to obtain a dial tone or  
to answer an incoming call. Depending  
on the audio mode selected from the  
options menu, a dial tone or an  
incoming call will be received on  
either the headset or the handsfree  
speakerphone.  
Deleting from the Redial List  
NOTE: You cannot delete individual entries in  
the Redial List.  
To Delete All Items:  
1. Press  
2. Press  
.
4. Press the  
key to end the call.  
, then press  
Redial  
again at the prompt to erase  
all items.  
Press the  
button to dial the most  
recent number you dialed from the phone.  
If you are off-hook and press the  
last number you called will be called back.  
If you are on-hook and press  
, a  
Redial Directory list appears on-screen.  
The redial list stores up to the last 100  
numbers you called, allowing you to scroll  
through and select the number you wish to  
redial.  
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If you cannot answer the call, the  
caller goes to voicemail if voicemail  
has been configured for your  
extension.  
Mute  
Press the  
button at any time to mute  
handset, headset or handsfree. The speaker  
light will flash slowly and you can hear the  
caller, but they cannot hear you. To switch  
NOTE: The  
button can be  
mute on or off, Press  
.
used to cancel the call pickup  
procedure.  
Receiving Calls  
When a call is ringing at your extension,  
you will see the “Inbound Call”  
Screen. The line/call appearance light will  
flash quickly for the incoming call.  
Sending an Incoming Call to  
Voicemail  
You can send an incoming call  
directly  
to  
voicemail  
without  
answering the call. To do this, press  
the key without picking up the  
handset. If you're already on the  
phone your incoming call should go  
directly to voicemail. Your phone  
screen will display a voicemail icon,  
Answering an Incoming Call  
,
along with the number of  
waiting messages,  
if you have unheard messages  
To answer the call:  
For handsfree operation, press the  
(example:  
x4).  
key or the line/call appearance  
button for the incoming call.  
Handling Calls  
Press the  
headset operation.  
Lift the handset for handset operation.  
button for handsfree or  
When you are connected to a call, you can  
use the hard keys on the phone to place a  
call on hold, transfer a call, or conference.  
NOTE: The audio mode setting you have  
selected in the options list under 7.Headset  
Settings determines if the call goes to  
handsfree or headset operation. For more  
information, see the section “Customizing  
Your Phone” in the 9133i Installation Guide.  
Placing a Call on Hold  
When you place a call on hold, only your  
phone can retrieve the call.  
To place a call on hold:  
1. Connect to the call (if not already  
connected).  
If the phone is already connected to a call,  
pressing the line/call appearance button for  
the new incoming call automatically places  
the connected call on hold and answers the  
new call. To reconnect to a party, press the  
line/call appearance button for that call.  
2. Press the Hold  
key.  
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The line/call appearance light will begin to  
flash slowly and after a short time the  
phone will beep softly to remind you that  
you still have a call on hold. The screen  
displays “Call Held” with the line  
number the call is held at the phone.  
the number, but before the phone begins  
dialing out.  
Consulted Transfer*  
You also have the option to consult  
with the person you are transferring  
the call to, before you complete the  
transfer. To do this, remain on the line  
until the receiving party answers the  
call. After consulting with the  
receiving party, you can either  
complete the transfer or cancel the  
transfer to go back to the original call.  
NOTE: The phone will not beep to remind you  
that you still have a call on hold if you  
are connected to another call.  
When on Hold  
To let your caller know that they are still on  
hold, music plays softly (if this has been set  
up for your system). The call/line  
appearance light for the line you are on  
remains solid to indicate that you are still  
connected.  
To transfer a call to another  
extension:  
1. Connect to the call you wish to  
transfer (if not already connected).  
2. Press  
. You will hear a  
dial tone as a second line opens up.  
3. Enter the extension number of the  
person you wish to transfer the call to,  
or dial the outside number of the person  
you wish to transfer the call to.  
Automatic Hold  
4. To complete  
a
“blind” transfer,  
press  
again before the phone  
When juggling between calls, you do not  
have to press the hold button to go from  
one call to the next. The phone  
automatically puts your current call on hold  
as soon as you press a new line/call  
appearance button. If you have more than  
one call on hold, you can reconnect to a  
held call by pressing the line/call  
appearance button where that call is being  
begins dialing. Hang up to complete the  
transfer.  
5. To complete a “consulted” transfer,  
remain on the line to speak with the  
party before pressing  
You can switch back and forth between  
the calls by pressing their  
corresponding line/call appearance  
completing your  
again.  
buttons  
transfer.  
before  
held. Press  
to disconnect the call.  
6. To complete the transfer, press  
Transferring Calls  
once more. To cancel the  
transfer, select Cancel on the display  
screen.  
*PLEASE NOTE: if you are using a Nortel  
proxy server, the Transfer key does not  
support Consulted Transfer. However, you can  
Blind Transfer  
A blind transfer is when you transfer a call  
directly to another extension without  
consulting with the person receiving the  
call. To do this, simply complete the  
transfer immediately after you have entered  
place  
a
consulted transfer through the  
Conference button. If you are using a Nortel  
proxy server, place a conference call as  
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described in the following section. After all  
parties are connected, you can hang up,  
leaving the remaining two parties connected.  
See your system administrator for more  
information.  
3. Press the line key of the call  
you wish to conference  
with.  
4. Press  
two lines link into a  
conference call.  
again. The  
Conferencing Calls  
NOTE: When  
displayed, pressing  
displayed party from the call.  
a
name is  
drops the  
The 9133i phone system supports up to 3  
parties (including yourself) in a conference  
call.  
To create a conference call:  
1. Connect to the first party you wish  
to include in the conference (if not  
already connected).  
2. Press  
. A new line opens.  
Ending Calls  
To end a call, you first need to reconnect to  
the call if not already connected (for  
example, if your caller is on hold). Press  
the  
button to end the call. If  
3. Enter the extension number, or dial  
the outside number of the person  
you wish to add to the conference.  
4. Wait for the new party to answer.  
You can consult with the new party  
first before adding them to the  
conference.  
connected through the handset, you can  
also place the handset back on hook to end  
the call.  
5. To add the new party to the  
conference, press  
6. To drop  
again.  
party from the  
a
conference, press  
more.  
once  
You can use the  
keys to  
scroll through and see the numbers and  
names (if available) of the parties in the  
conference call.  
To conference two calls you are  
already connected to:  
1. Begin with active calls on two  
different lines.  
2. Press  
. A new line opens.  
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of the name to find a better  
match.  
4. To dial the displayed number  
press or just lift the  
Managing Calls  
The 9133i has several features that make it  
easier to make and manage calls, and to  
keep track of your caller history, as well as  
your business and personal contacts.  
handset or press any line  
keys.  
5. Press  
to cancel.  
Directory List  
The Directory List is your personal phone  
book, conveniently stored within your  
phone. You can enter up to 200 entries into  
the 9133i Directory by adding them  
manually, or by saving the number and  
name from other lists stored on your phone.  
Each entry can contain a maximum of 16  
letters and numbers.  
Saving Numbers and Names  
to the Directory  
You can save a number to your  
permanent Directory from the Redial  
list or Callers list, or by entering a  
new number and name.  
Saving from Hard keys to the  
Directory  
Accessing Your Directory  
To save an entry from your Redial list or  
Callers list:  
1. Press  
. The directory  
displays the number of entries in  
your list. If the Directory list is  
empty, “Directory  
1. Press the desired hard key  
(
or  
). From  
Empty/Use Save to addis  
displayed.  
Callersor Redial, scroll  
through the list to find the name and  
number that you wish to save to  
your directory.  
2. Press  
3. Press  
.
. If the name is  
displayed with the number, both are  
saved to the directory. If no name  
is displayed, you can enter the name  
using the dial pad.  
2. You can access entries by pressing  
to scroll through the list.  
3. To search for an entry by name,  
press the dial pad number  
Entering a New Number and  
Name into the Directory:  
corresponding to the first letter of  
the name (for example, press 7 for  
the letter P). Continue to press the  
dial pad number to access other  
letters on the same key (for  
example, press 7 three times for  
Ron’). If there are multiple entries  
under the same letter, you can use  
to scroll through the list,  
1. Press  
2. Press  
.
.
3. At the “enter numberprompt,  
use the dial pad to enter the number.  
NOTE: To add a one second pause  
during number editing press the Hold  
key.  
or continue to press the next letters  
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4. Press  
. At the “Enter  
Deleting Items from Directory  
There are two ways to delete calls  
from your directory.  
Nameprompt, use the dial pad to  
select the letters. Continue to press  
the number key to access the next  
letter for that key (for example,  
press 2 three times to access C).  
To delete items one by one:  
1.Press  
.
2.Press  
to find the  
Press  
to move to the next space,  
item you want to delete  
or wait a moment and the cursor  
automatically advances. To insert a  
space between letters, press . To  
backspace and erase a mistake,  
3.Press  
, then  
again at the prompt to erase  
the item.  
press  
or Delete.  
5. Press  
to finish.  
To delete all items in the  
directory:  
Editing in Directory  
To edit a listing in your directory:  
1. Press  
.
1. Press  
.
2. Press  
, then  
again at  
2. Access the entry you want to edit by  
the prompt to erase all items  
pressing the first letter of the name  
on the dial pad, and  
to  
scroll through the list.  
3. To begin editing Press . Press  
again to erase the numbers or letters  
to the left or use the dial pad to  
enter additional digits or characters  
once you have saved the number. If  
you don't want to change the  
number or name just press  
Callers List  
The Callers list is a stored log of your  
incoming calls. The 9133i telephone stores  
information on up to 200 incoming calls in  
the Callers List. Your telephone logs the  
number and name (if available) of the  
caller, when they last called, and the  
number of times they tried to reach you.  
When the Callers List is full, the oldest call  
records are deleted to accommodate the  
information of new callers.  
at any time to exit.  
4. Press  
to finish.  
NOTE: In the name field of editing mode, the  
1’ key accesses various characters for adding  
entries such as URLs and IP addresses. The  
table below illustrates the characters that can be  
accessed through this key, in the order in which  
they appear on-screen (for example, press the  
‘1’key three times while in the name field to  
add periods to an IP address).  
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If the telephone number of an incoming or  
outgoing call matches a number that you  
have programmed with a name in a  
programmable key or the Directory, the  
Callers List will display the name and  
number.  
The display shows you how many  
callers have been added to the list  
since you last checked it.  
Caller’s List Screen Display  
v450-349-0438.  
v means you have returned the call from the Callers List  
N means a new call.  
N MAR 04 3:30pm 2x  
XX New Callers  
When you’re not on the telephone and not in the Callers  
List, the display shows you how many callers have been  
added to the list since you last checked it.  
Indicates an unanswered call in the Callers List.  
Indicates an answered call in the Callers List.  
Indicates a Call Waiting call in the Callers List.  
Incoming call waiting call.  
Laflamme&assoc  
450-349-1234  
2x means this caller has called twice. The display shows  
the date and time of the last call from that caller.  
Jun 3 2:41pm 2X  
Editing in the Callers List  
Accessing the Callers List  
Important: The Callers List does not save  
changes. Editing in the callers list is  
generally used if you plan to call the  
number and need to add a prefix.  
1.Press the Callers  
Press  
key.  
to move through  
the Callers list. Press  
the most recent call, or  
the oldest call on your list.  
2.To dial the displayed number just  
press or lift the Handset  
or press any line keys.  
3.Press to cancel.  
to see  
to see  
In the Callers list, if a dial pad key is  
pressed when a number and/or a name is  
displayed, the cursor will automatically add  
the digit at the left side of the number to  
enable the entry of the prefix.  
1. Press the Callers  
2. Press  
key.  
to find the entry you  
to view the  
want to edit. Press  
most recent call, or  
to see the  
oldest call on your list.  
3. Press any key on the dial pad to begin  
editing.  
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4. To erase one digit to the left of the  
cursor, press  
5. To dial the displayed number press  
Do Not Disturb (DND)  
One of your programmable keys can  
be  
.
,or just lift the handset  
or press any line keys.  
NOTE: To add a one second pause during  
configured into a Do Not Disturb  
(DND) function. This is done through  
the administrator level configuration  
files only. Talk with your system  
administrator if you would like the  
DND feature set up on your phone.  
See the 9133i Administrator’s Guide-  
Sample Configuration Files for more  
information. Once DND has been  
configured, your programmable key  
switches DND on and off. If your  
phone shares a line with other  
phones, only your phone is affected  
by switching DND off or on. When  
DND is enabled on your phone, you  
number editing press the Hold  
key.  
Deleting from the Callers List  
There are two ways to delete calls from the  
Caller’s list.  
Deleting items one by one:  
1. Press Callers  
2. Press  
.
to find the item you  
want to delete.  
3. Press  
prompt to erase the item.  
, then  
again at the  
again at the  
see  
on the second row of your  
display when your phone is in the  
idle state. A caller trying to reach you  
hears a busy signal or recorded  
message, depending upon the server  
configuration.  
Deleting All Calls:  
1. Press Callers  
.
2. Press  
, then  
prompt to erase all calls.  
Programming a Speed Dial Key  
You can configure your programmable  
keys in two ways; either by saving a listing  
from your Callers, Redial or Directory list  
to a programmable key through your  
phone, or by using the Aastra web client.  
Your system administrator can also  
Programmable Keys  
Speed dials can be programmed to dial  
directly to another person’s line or  
extension, or set up to quickly access  
features such as Call return (*69), or  
Voicemail.  
program  
these  
keys  
through  
the  
configuration files.  
NOTE: If your system administrator has  
configured any of the programmable  
keys to be line keys, you cannot  
override them to make them speed  
dials. Please see your system  
administrator for more details.  
NOTE: Quick access features like Call  
return and Voicemail must first be  
configured on your PBX in order to work  
on your phone. See your system  
administrator for more information.  
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Deleting Programmable Key  
Items from Memory  
You can delete a programmable key  
through the Aastra Web client. See the  
section “Programming keys through the  
web client”.  
Saving from Hard keys to  
programmable keys  
To save an entry from your Redial, Callers,  
or Directory lists:  
1. Press the desired hard key  
(
,
,
). Scroll  
The Aastra 9133i Web Client  
through the selected list to find the  
name and number that you wish to save  
to your speed dial.  
You can also program your speed dial  
keys through the Aastra 9133i Web  
Client.  
From this web client, you can change  
some settings and view information  
about your phone.  
2. Press  
.
3. Press the selected speed dial. If the  
name is displayed with the number,  
both are saved to the speed dial.  
To access the Aastra 9133i Web Client,  
open your web browser and enter the  
9133i IP Phone’s IP address into the  
address field, starting with the web  
prefix “http://".  
4. Press  
to finish.  
Editing a Programmable Key  
You can edit a programmable key by:  
a) Saving a new number to the key through  
the Callers, Redial or Directory keys on  
your phone, which overwrites the  
previous entry,  
NOTE: the Aastra web client supports  
Internet Explorer and Gecko  
engine based browsers like  
Firefox, Mozilla or Netscape.  
or  
Accessing the Aastra web  
client  
To access the IP address specific to your  
phone:  
1. Press Options, then select 10 Phone  
Status.  
b) Editing the key through the Aastra web  
client. See the section “Programming  
keys through the web client” for  
information on how to access the web  
client.  
2. Under Phone Status, select 1. Network  
status, then scroll down to IP Addr to  
get your phone’s IP address.  
3. Open your web browser, and enter the  
9133i phone’s IP address into the  
address field, starting with the web  
prefix “http://”  
4. On the side menu of the Aastra 9133i  
web Client, you will see three main  
categories: Status, User, and Admin.  
To edit your key, delete the previous entry  
and write your new entry in the space.  
Click on Save Settings to save your new  
entry.  
Your system administrator can also edit  
your programmable key settings through  
the configuration files.  
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·
·
To edit or delete programmable  
keys, erase the entry in the line you  
wish to edit, and re-type a new  
entry, if desired.  
Click on Save Settings to finish.  
If quick access features like Call  
return and Voicemail have been  
configured on your PBX, you can  
type the name of the quick access  
feature (i.e. Caller ID) and its  
corresponding  
access  
number  
(i.e.*69) in the name and number  
fields.  
NOTE: If your system administrator has  
configured  
any  
of  
your  
programmable keys as line keys,  
you cannot override them.  
Status: allows you to view your phone’s  
network status and phone version  
information  
firmware).  
Admin:  
(network, hardware, and  
contains administrator-only  
options to configure how the phone  
connects to voice services. These settings  
require an administrator password, and  
should only be accessed by your system  
administrator.  
User: contains three options:  
·
·
·
Programmable keys  
Password  
Restart  
Programmable Keys: this category  
allows you to configure what the  
programmable keys on your phone do.  
Programming Keys Through the Web  
Client:  
·
·
Move your cursor to an empty line, and  
type in the name and number you wish to  
have as a speed dial (up to 16 letters and  
numbers maximum).  
Click on Save Settings to finish.  
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Password: This category allows you to  
change the web-access password for your  
phone. Changing your password ensures  
that only you can alter your phone settings,  
and helps keep your system secure.  
To set up or change your password:  
1. If you do not yet have a password,  
leave Current Password field blank.  
If you do have a password, type it in  
after Current Password.  
2. Type in your new password at New  
Password.  
3. Type it in again at Password  
Confirm.  
To restart your phone: Press the Restart  
button.  
4. Click on Set Password to finish and  
set your new password.  
NOTE: this will restart the phone no matter  
what its current state is. You will not  
lose any of your stored information in  
your Callers, Redial or Directory  
listings.  
NOTE: See your system administrator if you  
have forgotten your password.  
Restart: This category lets you restart  
your phone. You may be required to do this  
if your system administrator changes your  
SIP or network settings.  
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Summary  
Thank you for choosing Aastra. If you have any problems with your 9133i phone, please visit  
our website at www.Aastra.com, or contact Customer Support.  
In North America, contact our service information number: 1-800-574-1611  
Outside North America, please contact your sales representative.  
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