ALCATEL Mobile Phones Cordless Telephone 4074 GI User Manual

Symbols used

in the documentation

Actions, events

Keypads

Press.

Alphanumeric keypad.

Text on blue

background.

Description of an action

or context.

Specific key on alphanumeric

keypad.

Indicates result of action.

Function and multi-function keys

First function.

Navigation key

The navigator has four keys.

The appropriate key will be

highlighted.

Second function.

Display and display keys

Other symbols used

Display

Important information.

Line key and

corresponding icon

Comment.

Choice of two keys

Line keys

Lift receiver, take line.

Alternative to action sequence.

Choice of operating mode in an action sequence.

Hang up, terminal inactive.

Contents

Your telephone ............................................................................ p. 5

Principles of utilisation, using your telephone, cleaning your

telephone, installing the battery in the telephone.

Accessories.................................................................................. p. 13

Charger/holders, spare battery, using the commercial battery

holder, carrying bag.

Using your telephone............................................................... p. 19

Making an outside call, making an internal call, calling an internal

correspondent by name.

Handling several calls............................................................. p. 27

A second call while a call is in progress, receiving a second

call while a call is in progress.

Group operation ......................................................................... p. 33

Answering a general bell, call pick-up,

hunting groups.

While you are away - When you return.......................... p. 37

Selecting calls to be diverted, diverting calls to another number,

diverting calls to a recorded message.

Customizing and adjusting your telephone.................. p. 43

Adjusting your telephone, programming your personal code,

selecting your ringer tune, selecting receiver sound volume..

Using your telephone in GAP mode................................. p. 49

Registering the telephone, customizing your telephone,

programming your personal directory, using your telephone.

Glossary......................................................................................... p. 57

Index ................................................................................................ p. 59

Your telephone

General description................................................................................................................... p. 6

Principles of utilisation............................................................................................................ p. 8

Conditions of utilisation of your telephone.................................................................. p. 8

Using your telephone............................................................................................................... p. 9

Cleaning your telephone........................................................................................................ p. 10

Carrying your telephone......................................................................................................... p. 10

Locking your telephone keypad......................................................................................... p. 10

Screen backlighting.................................................................................................................. p. 10

Beeps other than during calls............................................................................................ p. 11

Installing the battery in the telephone............................................................................ p. 11

Your telephone

Green light indicating:

Incoming call: flashing with call ringing. Going

out of radio coverage: fast flashing.

Programmable keys

Your telephone has two keys that can be programmed

by the installation technician.

The keys are used to:

make a direct internal or external call

access a function

By default:

Conference

Message service (long press)

Function keys:

The function is obtained by a long press

on the key (2 beeps).

Sending DTMF codes (long press).

Customizing your telephone (long press).

Adjusting your telephone (long press).

Activating the buzzer while deactivating

the ringer, and vice-versa (long press).

Multi-function keys:

The first function is obtained by a quick press

(1 beep) and the second function by a long

press (2 beeps).

Transferring a call

Redialling the last number dialled (long press).

Personal directory.

Call by name (long press).

During a call: adjusting earphone sound

volume.

In standby: locking/unlocking your keypad,

4074 GI backlighting on/off (long press)

Micro

Your telephone

Display and corresponding icons:

Comprises 2 lines of 16 characters.

The first line gives general information and

the second shows the icons corresponding

to the function keys:

Headset socket:

Call icons:

(models 4074 H, 4074 GH and 4074 GI)

Incoming call.

Call in progress.

Placing a call on hold.

Radio reception icons:

Limit of coverage zone (flashing).

Poor reception (light on).

Line key

Reception OK (light on)

Battery icons:

Call keys:

Battery discharged or defective (flashing).

Lifting the receiver.

Switching on (long press).

Battery on charge (flashing).

Battery fully charged (light on).

Hanging up or end of entry.

Switching off (long press).

Option icons:

Ringer on/off.

Navigator:

Display pages can be scrolled, to

confirm entries:

Key beeps on/off.

Volume (1 to 4).

Display previous choice.

Erase last character entered.

Going out of coverage beeps on/off.

Scroll the

display

pages.

Validate entry

or initiate a call

by name.

Buzzer on/off (on 4074 GC

and 4074 GI).

Ringer volume (GAP mode).

Display next choice in list or send timed break

(depends on context).

Your telephone

Principles of utilisation

Coverage zone:

The DECT functions provided by your Alcatel system basically allow user mobility

by managing DECT cordless telephones..

The Alcatel system radio coverage is provided by a number of base stations that transmit

and receive within a radius of 20 m to 50 m (depending on environment).

The zone covered by a base station is called a cell.

Mobility:

A user can make or receive calls in any cell.

Radio transfer:

Radio transfer allows the user to move around, from one cell to another, during a call.

Transition between cells is automatic, with no effect on the call. In some cases,

a slight crackle may be audible at the instant of transition.

Conditions of utilisation of your telephone

Using a DECT standard telephone:

You are going to use a DECT standard telephone that provides a private call facility

between cordless telephones and a cordless PBX or domestic relay units.

Conditions of utilisation:

In addition to the actual equipment type approval, the conditions of utilisation must als

be observed, notably concerning the radio frequencies used:

No guarantee is given concerning possible interference affecting DECT equipment,

due to other authorised utilisation of the radio frequencies concerned.

DECT equipment must not be used to provide telephone links between fixed points,

as the links are not permanent and the power radiated by the antenna

is less than 250 mW.

DECT systems must be installed by a licensed technician.

Your telephone

Conditions of utilisation of your telephone (continued)

This telephone must only be used with an Alcatel system.

Do not expose your telephone to severe conditions, such as rain, salty spray, dust,

etc, which can adversely affect operation.

Your telephone may not operate properly at temperatures below -20°C

or above +55°C.

Between -5°C and -20°C the display may not be readable but this is only temporary

and does not affect the operation of your telephone.

Do not use your telephone close to inflammable gas or liquids.

Using your telephone

Charging the telephone on its holder (see page 15).

Switching on your telephone:

display

comes on

your telephone

is operational

one beep

wait a few

seconds

battery and coverage

icons light up

Conversely, if:

the display does

not come on

charge

the battery

icon flashing

If the display shows “OUT”, you are outside the coverage zone.

Lifting the receiver:

Hanging up:

Switching off your telephone:

Keys with a dual function:

Left-hand function:

Right-hand function:

one

beep

a second beep

(lower tone)

short press

at least one second

Your telephone

Cleaning your telephone

Your telephone does not require any specific servicing. However, it may be cleaned

using a soft, damp cloth.

Do not use soap or detergent, which could damage the colours or surfaces

of the telephone.

Carrying your telephone

To avoid losing your telephone, get into the habit of clipping it onto your belt.

The casing of telephones 4074 H, 4074 GH and 4074 GI provides

protection against impact. Various types of protective case are available.

Consult your installation technician.

Locking your telephone keypad

To prevent the keys from being accidentally pressed:

in standby

keypad is locked

Proceed in the same way to unlock the keypad.

The keypad is unlocked automatically if a call is received and locked again

after the call.

Screen backlighting*

Allows the telephone to be using in poor light conditions:

a call is in progress

- in standby: 2 beeps

or telephone

- call in progress: no beep

in standby

When you stop pressing the keys:

When you press a key again:

lighting goes out

automatically

lighting lights up

automatically

15 seconds

Proceed in the same way to deactivate backlighting.

Using this function as little as possible will extend the time between battery charges.

* Backlighting provided for display and keys on telephones 4074 H, 4074 GH and 4074 GI.

Your telephone

Beeps other than during calls

Coverage beeps:

Battery charge beeps:

4 beeps

you are going

battery needs

charging

2 beeps

out of

coverage

icon flashing

Installing the battery in the telephone

Do not use excessive force. Insert the lower part (1)

first, and then gently press the upper part (2) to click

into position.

Do not force the battery insertion as this can damage your telephone.

Accessories

Charger/holders.......................................................................................................................... p. 14

Batteries........................................................................................................................................... p. 14

Charging your telephone....................................................................................................... p. 15

Charging the spare battery................................................................................................... p. 16

Using the commercial battery holder............................................................................. p. 16

Carrying cases............................................................................................................................. p. 17

Accessories

Charger/holders

Support 4071 DA :

Charger/holder 4071 DA provides a convenient holder for the telephone while

also charging the battery. The telephone can be “off” or “on”.

The holder comprises:

1. a position for the telephone,

2. an LED indicating the battery charge level,

3. a position for a spare battery,

4. an LED indicating the level of charge

of the spare battery,

5. a mains power connection cable.

The fully charged indications given on the telephone display and

on the charger can differ by one or two minutes. This has no influence

on the battery charge level. If the telephone is placed on the holder 4071 DA

without a battery, the battery charge LED indication will not be significant.

A wall mounting kit is available for your 4071 DA.

The mains power socket used must be close to the charger/holder and easily acces-

sible, so that it can be used as an “on/off” facility.

Holder 4071 BA and 4071 BC:

Two other models of charger/holder, with no spare battery position and no indicator LEDs

(charge level is indicated on the telephone display), are also available as types 4071 BA

and 4071 BC.

Charger/holder 4071 BC can be used with telephone 4074 GC to provide a hands

free call facility.

Batteries

Your telephone is supplied with a 1200 mAh NiMh or a 600 mAh NiCd battery.

Endurance with NiMh battery:

in standby, inside the

coverage zone

in continuous

conversation

55 hours

10 hours

Endurance with NiCd battery:

in standby, inside the

coverage zone

in continuous

conversation

25 hours

4 hours

Accessories

Batteries (continued)

Initial charge:

place the telephone,

switched off,

on the charger

battery

charged

charging

5 minutes

icon flashing

minimum 2

hours

If no charge indication is displayed, install the battery alone in the rear housing

of the charger for at least two hours (overnight is recommended).

Batteries only become fully efficient after around ten charge/discharge cycles.

The batteries contain polluting materials and should be finally disposed of through

a specialist collection point.

Do not allow the battery to lose its capacity:

Each battery should be fully discharged, and then charged, at least every two months:

do not place your

give a complete

telephone on

charge

the holder

low charge

is indicated

Charging your telephone

the LED lights up green

place the telephone

in the holder

the LED lights

up red

and immediately

becomes red

quick charge phase

telephone fully

discharged and off

telephone partially

discharged, off or on

LED becomes green,

indicating trickle charge phase

around

90 minutes

telephone charged and available

Do not needlessly remove/replace the telephone on its holder.

Accessories

Charging your telephone (continued)

Telephone not used for extended period (more than 8 days):

leave telephone

on holder

If the telephone must be kept out of the charger, the battery should be removed

and stored separately or placed in the spare battery housing on the rear

of charger 4071 DA.

When telephone 4074 GC is used in hands free mode, its battery is no longer

charged. Avoid needlessly long conversations in hands free mode when the telephone

battery is not fully charged. After a call in hands free mode, charging the telephone

will soon restore the full battery charge.

Charging the spare battery

Install the battery, preferably fully discharged, in its housing:

the LED lights

up red

battery on slow

charge

LED becomes

green

battery OK for use

8 hours

Battery defective or incorrectly installed:

LED alternates

between green

and red

LED does not

become red

LED does not light up

The battery may become hot during the charge. This is not a fault. Protection is

available against battery overheating, to preserve its nominal working life

(only for an enclosed battery pack).

The batteries contain polluting materials and should be finally disposed of through

a specialist collection point.

Using the commercial battery holder

Depending on the model, your telephone package will contain a battery holder, enabling

ordinary commercial batteries to be used. Any commercial AA NiCd 1.2 V battery may

be used. However, the charge time required will be at least 4 hours.

To install the chargeable cells in the holder, release the retaining strip, insert two AA cells,

respecting the polarities shown inside the holder, and install the retaining strip.

You can now charge the holder, either installed in the telephone or in the charger

spare battery housing.

Accessories

Using the commercial battery holder (continued)

Do not install different types of cell, or cells with different charge levels,

in the holder.

Only batteries recommended by Alcatel should be used. Batteries should only be

charged in the chargers supplied by Alcatel. If these instructions are not strictly

observed, Alcatel declines all responsibility.

Do not use dry batteries. Overcharging batteries cannot increase the nominal

charge level and may seriously damage your telephone or charger.

Carrying cases

Several types of carrying case are available for the 4074 range of telephones.

These cases provide effective protection against impact (being dropped), dust and liquids.

Carrying cases are strongly recommended in severe environments. For the characteristics

of each model, contact your installation technician.

Remove the belt clip from your telephone to facilitate case insertion and removal.

To remove the belt clip from telephones 4074 B, GB, GB Ex and GC, unscrew the clip

mounting screw and store the belt clip for future use. On telephones 4074 H, GH and

GI, firstly release the belt clip using the tip of a ball-point pen, while pushing back the

top tab behind the clip. Then release the clip by sliding it downwards on the telephone.

Using your telephone

Making a call................................................................................................................................ p. 20

Making an outside call............................................................................................................ p. 20

Making an internal call........................................................................................................... p. 20

Calling your correspondent by name

(company directory)................................................................................................................. p. 21

Calling from your personal directory.............................................................................. p. 21

Calling from the common directory................................................................................. p. 21

Calling using a programmed key..................................................................................... p. 22

Receiving a call........................................................................................................................... p. 22

Redialling the last number dialled (redial).................................................................. p. 22

Automatically calling back a busy internal number............................................... p. 22

Being automatically called back by a busy internal number........................... p. 23

Receiving calls to the terminal corresponding to your telephone................. p. 23

Calling an internal correspondent on his/her pager............................................ p. 23

Answering a call on your pager........................................................................................ p. 24

Sending DTMF signals............................................................................................................ p. 24

Making an ISDN call................................................................................................................ p. 24

Hiding your identity................................................................................................................... p. 25

Using your telephone

Making a call

you have a call

in progress

Lift receiver.

dial directly

Answering a call:

Terminating a call:

Lift receiver.

Hang up.

Making an outside call

number called is displayed

dial 0

number

called

0 is the default code for an outside line.

Making an internal call

correspondent’s name and

telephone free/busy status

are displayed

number

called

To call the operator, lift the receiver and dial 9 (default number for

“Operator call” function).

Using your telephone

Calling your correspondent by name

(company directory)

correspondent’s name and

telephone free/busy status are

displayed

first letters of your

correspondent’s name*

(at least 2)

When name found is OK:

make

the call

exit from

mode

If the name found is not OK:

You can refine the search by adding more characters to the search name

or by consulting the various proposals:

to read the various proposals

to erase the last letter entered

*Keys on alphanumeric keypad with letters that can be selected by several presses.

Calling from your personal directory*

the system automatically

dials the number

directory number

required (0 to 9)

* Programming the numbers (see page 52).

Calling from the common directory

Your terminal has access to the common directory of short outside numbers:

short number

(8000 to 8399)

Using your telephone

Calling using a programmed key *

dialling in progress

programmed

key 1

programmed

key 2

* If the function programmed by the installation technician is: “Direct call to internal or outside number”

Receiving a call

When a call is received, you are informed in four ways:

ringer

(if not disabled)

buzzer*

(if activated)

green light

flashing

Answering:

Lift receiver.

When you are outside radio coverage or your telephone is switched off, callers receive

a line free indication. In this situation, remember to activate call diversion

(see page 38) or “Do not disturb” (see page 40).

* On telephones 4074 GC and 4074 GI

Redialling the last number dialled (redial)

last number dialled

is redialled

Automatically calling back a busy internal number

the display and busy tone

indicate that the number

is busy

when your correspondent

hangs up, your call

is repeated

you make an

internal call

hold

Using your telephone

Being automatically called back by a busy internal number

the display and busy tone

you make an

indicate that the number

internal call

is busy

You can be automatically called back immediately when your correspondent

hangs up:

display acknowledges

callback

corresponding

programmed key*

Cancelling the automatic callback request:

“Cancel automatic callback”

programmed key* or function code

Receiving calls to the terminal corresponding to your telephone

You can use a mobile telephone corresponding to a fixed terminal.

Receiving calls:

Answering a call:

“User monit.”

programmed key*

Calling an internal correspondent on his/her pager

The number called does not answer and you know that the person

called has a pager:

display indicates

paging in progress

“Paging”

programmed key

or function code

Your correspondent can answer from any telephone in the system.

Using your telephone

Answering a call on your pager

While you are moving around the company, your pager rings. You can answer the

call on any telephone in the system:

“Answer paging”

programmed key

or function code

your extension

number

Sending DTMF signals

During a call, you sometimes have to send DTMF signals (for example, for a voice

message service, an automatic switchboard or when remotely consulting an

answering machine):

all digits dialled

are then sent in DTMF

“DTMF End to End”

function code

Proceed in the same way to deactivate the function.

Making an ISDN call

“ISDN”

programmed

key

number

called

Send call

Sending a subaddress:

You may have to add a four-digit subaddress to your correspondent’s number

(to obtain a fax, PC, telephone, etc.).

When you have dialled the number required:

“Subaddress” dial

validate

send call

programmed

key

subaddress

required

Using your telephone

Hiding your identity

When you make an internal call or an outside ISDN call, your number is

automatically given.

Hiding your identity:

“Hide identity”

programmed key

Use the same sequence to cancel the function.

Handling several calls

Making a second call during a conversation............................................................ p. 28

Answering a second call during a conversation..................................................... p. 28

Transferring a call...................................................................................................................... p. 28

Switching between calls (Broker call)........................................................................... p. 29

Three-way conference with internal and/or external

correspondents (conference).............................................................................................. p. 29

Placing a call on hold (hold)............................................................................................... p. 29

Placing an outside call on hold (parking)................................................................... p. 30

Getting information about camped-on calls............................................................... p. 30

Meaning of beeps heard during a call.......................................................................... p. 31

Intrusion into an internal conversation.......................................................................... p. 31

Diverting calls when your line is busy.......................................................................... p. 32

Handling several calls

Making a second call during a conversation

the first call is placed

on hold

during a conversation

dial directly

(overdialling)

Recovering the first call:

place the second

call on hold

terminate your recover the

second call first call

If you make an error, hang up. Your telephone will ring and you recover

your first call.

Answering a second call during a conversation

A second correspondent is trying to call you:

during your

conversation you

hear a beep

the first call

is placed on hold

caller’s identity is

displayed for 3 seconds

line key with flashing icon

Recovering the first call:

place the second

call on hold

terminate your recover the

second call first call

Transferring a call

To transfer your call to another number:

during a

conversation

your call is placed

on hold

destination

number

if allowed

by your telephone

configuration

You do not have to wait for the destination number to answer.

Transfer between two outside calls is not generally possible

(depends on country).

Handling several calls

Switching between calls (Broker call)

While a call is in progress, you have a second call on hold. To switch between

the two calls:

the other call i

placed on hold

line key with flashing icon

Three-way conference with internal and/or external correspondents

(conference)

During a conversation, another call is on hold:

For a three-way conference:

Hanging up all calls:

“Conference”

key 1 programmed

by default

“Conference”

function code

Cancelling the conference and recovering your first call:

the second call is placed

on hold

“Conference” key 1

programmed

by default

“Conference”

function code

Leaving your two correspondents in contact at the end of the conference:

“Conference” key 1

programmed

by default

“Conference”

function code

Placing a call on hold (hold)

Exclusive hold:

During an internal or outside call, you want to place the call on hold and recover

it later on the same extension:

your call is placed

on hold

free line key

Handling several calls

Placing a call on hold (hold) (continued)

To recover the second call:

line key with flashing icon

Placing an outside call on hold (parking)

You can place an outside call on hold and recover the call on another telephone:

your correspondent is placed

during a

on hold and hears

conversation

the holding tone

“Park/Retrieve parked call”

programmed key

or function code

To recover the parked call:

“Park/Retrieve parked call” extension number

programmed key

or function code

from which call

was parked

If the parked call is not recovered within a preset time (by default 1 minute 30),

it is directed to the operator.

Getting information about camped-on calls

Another call is received:

during your conversation

you hear a beep

the call is automatically

placed on hold

line key with flashing icon

hold icon flashing

Handling several calls

Getting information about camped-on calls (continued)

Answering the call immediately:

first call is automatically

placed on hold

line key

corresponding

to call

To recover the first call, press the appropriate line key.

If several calls are received simultaneously, only the last one is shown.

Meaning of beeps heard during a call

During a call, your conversation may be disturbed by beeps:

Repeated beeps indicate intrusion by another internal extension or the operator.

If you hear a single beep, another correspondent is trying to call you.

Intrusion into an internal conversation

Your correspondent’s line is busy. If the number is not “protected” and if authorised,

you can intrude into the call:

“Intrude on a call”

programmed key

or function code

Proceed in the same way to deactivate the intrusion.

Assure protection against intrusion before making a call:

“Protect a call”

programmed key

or function code

number

called

Protection is cancelled when you hang up.

Your correspondent will hear repeated beeps, indicating an intrusion.

Handling several calls

Diverting calls when your line is busy (divert if busy)

destination

number

if required

“Divert if busy”

programmed key

or function code

destination

number

if required

diversion is

acknowledged

2 seconds

Group operation

Answering a general bell...................................................................................................... p. 34

Call pick-up.................................................................................................................................... p. 34

Hunting groups............................................................................................................................ p. 34

Diverting group calls................................................................................................................ p. 35

Answering a call on your pager........................................................................................ p. 35

Sending a written message to an internal correspondent................................ p. 36

Broadcasting a message...................................................................................................... p. 36

Group operation

Answering a general bell

When the operator is absent, outside calls to the operator are indicated

by a general bell.

Answering:

“Answer general bell”

programmed key

or function code

Call pick-up

You hear a telephone ringing in an office where no-one can answer. If authorised,

you can answer the call on your own telephone.

If the telephone ringing is in your own pick-up group:

“Group call pick up”

programmed key

or function code

If the telephone ringing is not in your pick-up group:

“Terminal call pick-up”

programmed key

or function code

number

ringing

The system can be configured to prevent call pick-up on certain telephones.

Hunting groups

Hunting group call:

Some extensions can be associated to form a group. These extensions can

be called by dialling the group number.

Belonging to a group does not affect the management of direct calls.

A specific telephone within a group can always be called by using

its own number.

Group operation

Hunting groups (continued)

Temporary exit from your hunting group

“Hunting group out”

programmed key

or function code

your group

number

Return into your group:

“Hunting group in"

programmed key

or function code

your group

number

Diverting group calls

You can divert your own group calls:

diversion is

acknowledged

“Divert group calls”

programmed key

or function code

diversion

destination

number

To cancel this function, refer to “Cancelling all diversions” (page 40).

Answering a call on your pager

While you are moving around the company, your pager rings.

You can answer the call on any telephone in the system:

“Answer paging”

programmed key

or function code

your number

Group operation

Sending a written message to an internal correspondent

first message in list

(of 27)* is displayed

“Text message”

key 2 programmed by default

or function code

destination

number

scroll through

the messages

read message validate

completely

choice

If selected message has to be completed:

enter data

required

The 27 standard messages are shown below:

CALL ME BACK

15 MEETING ON ___ (*)

16 MEETING ON ___ AT _:_ (*)

17 OUT FOR A WHILE

18 ABSENT FOR THE REST OF THE DAY

19 ABSENT, BACK ON ___ AT _:_ (*)

20 ABSENT, BACK ON ___ AT _:_ (*)

21 ON VACATION, BACK ON ___ (*)

22 EXTERNAL MEETING

23 EXTERNAL MEETING, BACK ON ___ (*)

24 I AM IN ROOM NR __ (*)

25 IN A MEETING - DO NOT DISTURB

26 AT LUNCH

CALL ME BACK TOMORROW

CALL ME BACK AT _:_ (*)

CALL BACK _____ (*)

CALL THE ATTENDANT

CALL THE SECRETARY

I WILL CALL BACK AT _:_ (*)

USE PAGING

PLEASE FETCH YOUR FAX

10 PLEASE FETCH YOUR MAIL

11 PLEASE CANCEL YOUR FORWARDING

12 VISITORS ARE WAITING

13 YOU ARE EXPECTED AT RECEPTION

14 MEETING AT _:_ (*)

27 INDISPOSED

(*) Messages to be completed using numeric keypad.

Broadcasting a message

This function enables messages to be broadcast on telephone loudspeakers:

speak, you have

20 seconds

your broadcast

group number

The message is only broadcast on telephones not in use.

While you are away -

When you return

Selecting calls to be diverted.............................................................................................. p. 38

Diverting calls to another number (immediate diversion).................................. p. 38

Diverting calls to a recorded message......................................................................... p. 38

Diverting calls to your pager............................................................................................... p. 39

Forwarding your calls from the receiving terminal

("Follow me")................................................................................................................................ p. 39

Applying a selective diversion............................................................................................ p. 39

Cancelling all diversions........................................................................................................ p. 40

Do not disturb .............................................................................................................................. p. 40

Consulting your voice messages...................................................................................... p. 40

Leaving a message for internal callers......................................................................... p. 41

Reading messages left while you were away.......................................................... p. 41

While you are away - When you return

Selecting calls to be diverted

When a diversion is applied, you can select the types of call to be diverted:

outside, internal, all.

divert all

calls

divert

outside

calls

divert

internal

calls

validate

Diverting calls to another number (immediate diversion)

The number can be your home, portable or car phone, voice message or an internal

extension (operator, etc.).

diversion is

acknowledged

destination

number

diversion is

acknowledged

“Immediate diversion”

programmed key

or function code

destination

number

You can make calls, but only the destination number can call you.

General remark concerning diversions: the number to which your calls are diverted

can be programmed. However, if the programmed number is not being answered,

another diversion number should be entered when the function is activated.

Diverting calls to a recorded message

programmed key

or function code for type

of diversion required

number of

message

service

While you are away - When you return

Diverting calls to your pager

Callers will thus be able to contact you while you are moving around the company:

diversion is

acknowledged

“Divert to paging”

programmed key

or function code

Answering a call on your pager (see page 35).

Forwarding your calls from the receiving terminal ("Follow me")

You wish to receive your calls in your present location:

Use the “Follow me” function.

number of extension

being diverted

“Follow me”

programmed key

or function code

number of

extension

being diverted

To cancel the diversion, see “Cancelling all diversions” (next page).

Applying a selective diversion

You can selectively divert calls, according to the caller’s identity:

“Selective diversion”

programmed key

or function code

To use this function, the selective diversion lists must be programmed.

While you are away - When you return

Cancelling all diversions

To make your telephone available again:

For all calls:

the cancellation is

acknowledged

“Cancel all diversions”

programmed key

or function code

You can only activate one type of diversion on your extension.

Thus, programming any type of diversion cancels the previous one.

Do not disturb

You can make your telephone unavailable to all calls for a short period:

“Do not disturb”

is displayed

“Do not disturb”

is displayed

“Do not disturb”

programmed key

or function code

To cancel this function, see the section “Cancelling all diversions” above.

Consulting your voice messages

indicates message

waiting

icon flashing

key 2 (programmed

by default)

or “Text message” function code

follow voice guide

instructions

For further information, refer to the specific voice message booklet.

While you are away - When you return

Leaving a recorded message for internal callers

You can leave a message on your telephone that will be displayed on a

caller’s telephone screen or left in the caller’s mailbox:

the first of the

27 messages

is displayed

follow instructions

to select message

the first of the

27 messages

is displayed

follow instructions

to select message

“Text”

programmed key*

The message is selected in the same way as for “Sending a written message to an

internal correspondent” (see page 36).

* If the function programmed by the installation technician is “Text”.

Reading messages left while you were away

indicates messages

waiting (max. 10)

icon flashing

key 2 (programmed

by default)

or “Text message” function code

first caller’s identity

is displayed

caller’s

number is

displayed

display

contents of rest of

message message

display

message

date, time

and ranking

call back your

correspondent

erase

message

select

exit from

message

consultation

another

message

*Calling the person back automatically erases the message.

Customizing and adjusting

your telephone

Adjusting your telephone....................................................................................................... p. 44

Programming your personal code................................................................................... p. 44

Adjusting your ringer................................................................................................................ p. 45

Selecting your receiver sound volume.......................................................................... p. 45

Selecting language.................................................................................................................... p. 45

Changing the value assigned to a key on your telephone................................ p. 46

Programming your personal directory........................................................................... p. 46

Programming an appointment reminder...................................................................... p. 47

Identifying the extension you are on............................................................................... p. 48

Locking your telephone........................................................................................................... p. 48

Customizing and adjusting your telephone

Adjusting your telephone

When your telephone is not in use, you can customize several audio functions:

you have the choice

of various options*

the icons corresponding to

the functions are displayed

select another

option

change status

(except for

sound volume)

select

volume

(1 to 4)

next or

validate

and quit

programming

Backlighting (4074B GH, GI):

change status

To display the icons corresponding to the functions, see “Option icons”, in your

telephone description, page 7.

A function in a list can be selected in two ways:

either by directly entering the function code (1 in the above example)

or by scrolling the various functions proposed, by pressing

and then pressing to validate the function required

Programming your personal code

The default password for your telephone is 1515.

You can use your password to lock your telephone (see page 48):

old or default new

password password

(4 digits) (4 digits)

validate

return to idle status

Each digit is represented by an asterisk.

Customizing and adjusting your telephone

Adjusting your ringer

You can select your ringer tune (choice of 6) and adjust the volume (7 levels):

the tune number and

volume level number

are displayed

To play the various ringer tunes proposed:

several

presses

Adjusting ringer volume:

Validate:

several

presses

Selecting your receiver sound volume

during a call

several presses

(1 to 4)

A beep indicates maximum volume selected.

Selecting language

you have the choice

of 4 predefined languages

Selecting the language:

validate

return to

idle status

Customizing and adjusting your telephone

Changing the value assigned to a key on your telephone

You can change the value assigned to one of the two programmable keys

(diversion key, direct call key).

“Key 003”

is displayed

“Key 004”

is displayed

programmed

key 1

programmed

key 2

for programmed

key 1

for programmed

key 2

erase present value

(number receiving

diversion, for example)

enter new

value

validate

quit

You cannot change the function of the key (this can only be done by the

installation technician).

Programming your personal directory

Your personal directory can contain up to 10 numbers, entered using the

numeric keypad (0 to 9).

select a number,

0 to 9

present entry

is displayed

erase

current

entry

enter

new

name*

enter

new

number

validate

quit

*Enter a name: the keys on the numeric keypad also have letters

which can be displayed by consecutive presses.

one press for “A”,

two presses for “B”,

three presses for “C”.

If this directory number is already programmed, the entry is displayed.

For an outside number, include the outside line prefix.

Customizing and adjusting your telephone

Programming an appointment reminder

“Temporary appt.”

is displayed

Selecting a permanent reminder:

“Permanent appt.” reminder every day, at the same time

2 digits for hours,

2 digits for minutes

appointment

time

validate

return to

idle

status

For a temporary reminder:

“Temporary appt.” reminder once, within the following 24 hours

indicates “Appt.: … : …” (appointment time)

At the programmed time, your telephone rings:

to acknowledge

If you are in conversation, the display flashes, a tone is sent and you will hear

a beep. After three unanswered calls, a temporary request will be cancelled but

a permanent request will remain in memory. If your calls are diverted to another

terminal, the diversion is not applied to the reminder call.

To cancel your reminder request:

Customizing and adjusting your telephone

Identifying the extension you are on

your extension number

is displayed

read

return to

correspon- idle

ding name status

Locking your telephone

This function prevents outside calls and any programming change

on your telephone:

“Locking/unlocking”

programmed key

or function code

password (4

digits) default

value 1515

lock

unlock

display indicates telephone

locked or unlocked

To define or change your telephone locking password, see

“Programming your personal code”, page 44.

Using your telephone

in GAP mode

Using your telephone in GAP mode............................................................................... p. 50

Registering your telephone................................................................................................... p. 50

Customizing your telephone................................................................................................ p. 52

Programming your personal directory........................................................................... p. 52

Using your telephone............................................................................................................... p. 53

Selecting your telephone system...................................................................................... p. 55

"DEFAULT LOCK"........................................................................................................................ p. 56

Using your telephone in GAP mode

All Alcatel 4074 models compliant with the GAP standard, referred to by the G

suffix in this section, can be used in simplified mode on another DECT/GAP system

(other PBX or private indoor relay).

This utilisation may involve functional restrictions outside the coverage

of our guarantee.

Registering your telephone

Registration is mandatory before any utilisation and requires a specific procedure

on both the radio relay system and on your telephone.

System registration: Depending on whether the application is a PBX or a

household system, consult your system manager or the user guide to obtain

all necessary information. Give particular attention to the startup procedure

and whether registration requires a specific ident. password to be entered

from your telephone.

Telephone registration: The Alcatel 4074 G telephone can be programmed to

manage up to five different DECT systems (SYS 1 to SYS 5). The first system

(SYS 1) will generally be assigned to Alcatel Office and must not be changed.

The new data for another GAP system should be entered on one of the free

systems (preferably SYS 5).

Activate the registration procedure on a fixed system, for supplementary

telephones, then:

If the system has no password:

“SUBSCRIPTION OK?”

is displayed

set the 4074 G

telephone to

“On”

“PASSWORD ?”

is displayed

“1-SYSTEM NUMBER”

is displayed

enter

password

(123456)

“ENTER 1-5 : 1”

is displayed

“1 : SYSTEM NUMBER”

is displayed

Using your telephone in GAP mode

Registering your telephone (continued)

“SUBSCR. # 5 OK ?”

is displayed

“subscr. Running” is dis-

played

If the system uses a password:

“SUBSCRIPTION OK”

is displayed

“3 CONFIG

SYSTEM”

is displayed

“PASSWORD ?”

is displayed

enter password

“1 : TERMINAL TYPE”

is displayed

“SYS 5 TYPE : FREE”

“SYS 5 TYPE : UNDEF”

is displayed

press 4

times

“1 : TERMINAL TYPE”

is displayed

“7 : AC” is displayed

“SYS 5AC : 0000”

is displayed

“1 : TERMINAL TYPE”

is displayed

enter ident.

password

“1 : SYSTEM NUMBER”

is displayed

“SUBSCR. # 5 OK ?”

is displayed

“subscr. Running”

is displayed

Registration accepted:

“subscr. Accepted” and radio coverage

icon are displayed

your 4074 G is operational

in GAP mode

max.

2 minutes

Registration rejected:

“subscr. Accepted”

ne s’affiche pas

“subscr. Rejected”

s’affiche

and repeat the procedure

If registration is again rejected, consult your approved installation technician.

Using your telephone in GAP mode

Customizing your telephone

When your telephone is not in use, you can customize some of its audio functions.

To adjust the ringer, beeps when keys are pressed, volume, beeps when going

out of radio contact and the buzzer*, refer to “Selecting your receiver sound

volume” (page 45).

You can also adjust the ringer volume in GAP mode:

select ringer ringer volume

volume icon icon (1 to 4)

press to select

volume

(1 to 4 presses)

validate and

quit

programming

* Telephones 4074 GC and 4074 GI.

Programming your personal directory

You can create a directory containing up to 12 numbers (1 to 9, 0* and #).

The directory is programmed when your telephone is not in use.

flashing

select a

directory

entry

enter the

name (max.

8 characters)

name programmed

is displayed

flashing

enter the

number

(max. 20 digits)

validate

Entering the name:

Enter alphabetic characters by giving the appropriate number of presses

on the key marked with the character required.

1 press for “A” - 4 presses for “a” - 7 presses for “2”

2 presses for “B” - 5 presses for “b”

3 presses for “C” - 6 presses for “c”

Using your telephone in GAP mode

Programming your personal directory (continued)

Inserting a break

in a number:

Inserting a flashing

character:

a dash is

displayed

the character R

is displayed

if required

In the name or number entry:

and press the number

of times required to erase

the complete entry

delete last

character

entered

Using your telephone

Unless otherwise specified, the 4074 G provides the functions described below,

in addition to the mandatory functions available on your fixed GAP system.

Automatic transfer between radio cells:

The 4074 GB/GH allows the user to move around between radio cells without any

loss of contact. However, this facility depends on the inherent limitations of the fixed

system, notably its ability to manage several radio relays.

Display function:

When a call is made the digits dialled are displayed. When a call is received,

the display shows the caller’s number, if the fixed system supports this function,

otherwise the display remains blank.

Receiving a call:

You are informed of an incoming call in four ways:

ringer

(if not disabled)

buzzer*

(if active)

green

light flashes

* Telephones 4074 GC et 4074 GI

Using your telephone in GAP mode

Using your telephone (continued)

Answering:

Terminating the conversation:

Lift receiver.

Hang up.

When you are outside radio coverage or your telephone is switched off, callers hear

a line free indication. Activate your call diversion (see page 38) or the “Do not disturb”

(see page 40) facility, when in this situation.

Calling with manual dialling:

line icon is displayed

dial number

required

line is automatically

obtained

dial number

directly

In the case of an indoor system with calls between extensions, to call

an internal extension:

extension

number called

Calling from your personal directory:

first directory entry

is displayed

dial this

number

select

another

entry

validate

number

to dial

Redialling the last number dialled (redial):

telephone

not in use

Using your telephone in GAP mode

Using your telephone (continued)

Flashing (Timed break):

Flashing can be necessary to activate other operations, for example when transferring

a call to another extension.

Sending DTMF signals:

DTMF signals may be necessary, for example, to access online voice services

or to consult an answering machine.

all digits subsequently dialled are sent in DTMF,

including (*) and (#).

Selecting your telephone system

Programming system entries:

Your 4074 G telephone can be programmed to operate with 5 different DECT systems

(Alcatel or GAP). Entry 1 is generally assigned to your main Alcatel Office system.

For the assignment of the other entries, it is recommended that the most frequently

used systems be assigned to the lower numbers (entries 2 to 5).

Selecting automatic/manual:

If the systems are installed on remote sites (far apart and with no overlap zone),

the system is selected automatically, when the telephone is switched on. In the case

of fixed systems with overlapping geographical zones, system selection can be

modified by the user, as follows:

“1 : SYSTEM NUMBER”

is displayed

“ENTER 1-5 : X”

is displayed

“X” is a value between

0 and 5, indicating the

current system number

“ENTER 1-5 : Y”

is displayed

“1 : SYSTEM NUMBER”

is displayed

enter the new

system number

“Y” is the new value

“2 : SYSTEM TYPE”

is displayed

“3 : SYS TO LOCK ?”

is displayed

Using your telephone in GAP mode

Selecting your telephone system (continued)

“SYS Y OK ?”

is displayed

the radio field icon temporarily disappears

and the green light flashes on the telephone

a few

seconds

radio field icon

reappears

“1 : SYSTEM NUMBER”

is displayed

your telephone is operational

on the selected system

the green ligh

goes out

green light remains out

DEFAULT LOCK

This function is only available on some telephone versions. This function locks

terminal operation on the programmed system number, and stores the locking

in memory (even following a telephone off/on)..

“1 : SYSTEM NUMBER”

is displayed

“4 : DEFAULT LOCK”

is displayed

“ENTER 0-5 : X”

is displayed

“ENTER 0-5 : Y”

is displayed

“X” between 0 and 5 indicates

the number of the current locked

system. 0 indicates no locking

number of system “Y” is the new value

to programme for

locking

“1 : SYSTEM NUMBER”

is displayed

to return to

idle status

to switch the telephone off / on

and apply the new programming

To cancel the lock and restore automatic system selection:

enter 0 as value for the “Default lock” parameter

When “Default lock” is selected, all other systems programmed in the telephone

are ignored.

If the selected system number is not valid for default lock, the telephone will

be unable to contact the radio relay.

Glossary

PERSONAL CODE:

This code acts as a password, controlling access to the programming and terminal

locking functions by the user (default code: 1515).

CONFERENCE:

The conference function allows the user, in contact with two correspondents, to set

up a three-way conference.

DECT:

European cordless telephone standard: Digital Enhanced Cordless

Telecommunication.

DECT telephone: Alcatel 4074 cordless telephone compliant with the DECT standard.

INTRUSION:

Function allowing intrusion into a conversation between two correspondents.

GAP (Generic Access Profile) :

Specific operating mode defined in the European DECT standard. The telephone

GAP mode is a basic and simplified form of operation compatible with other DECT

GAP systems (other PBX or indoor relay).

GAP (Generic Access Profile) :

Specific operating mode defined in the European DECT standard. The telephone

GAP mode is a basic and simplified form of operation compatible with other DECT

GAP systems (other PBX or indoor relay).

HOLD:

This function places a call on hold while another operation is carried out, before

subsequent recovery of the call on the same terminal.

HUNTING GROUP:

Several telephones grouped under one directory number. A call to this number is

directed to one of the free telephones within the group.

PICK-UP GROUP::

This function enables you to answer a call ringing on another terminal. Calls can

only be picked up within the pick-up group.

ISDN:

Integrated Services Digital Network.

Glossary

DTMF:

During a conversation, DTMF codes are sometimes required. This type of

dialling is used when the user wishes to consult a voice server, access an

automatic exchange or remotely consult an answering machine.

PARKING:

This function places an outside call on hold, for subsequent recovery

on another “authorised” extension within the system.

COMMON DIRECTORY:

This directory contains the personal numbers of the user of a terminal.

PERSONAL DIRECTORY:

This directory contains the personal numbers of the user of a terminal.

SUBADDRESS:

To contact your correspondent’s fax, PC or telephone by ISDN, a four-digit suffix

(subaddress) may have to be added to the number.

LINE KEY:

Key pressed to obtain a line.

CALL TRANSFER:

Function enabling a call to be transferred to another telephone within the system.

BROKER CALL:

Function enabling the user to switch back and forth between several

simultaneous calls.

Index