X642e MFP
Menus and Messages Guide
May 2006
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
Contents
Understanding the multifunction printer (MFP) control panel ...........................................................................5
Home screen ............................................................................................................................................7
Using the LCD touch-screen buttons .............................................................................................................12
Sample screen one .................................................................................................................................12
Sample screen two .................................................................................................................................12
Sample screen three ..............................................................................................................................13
Information on LCD touch-screen buttons ..............................................................................................14
Other LCD touch-screen buttons ............................................................................................................16
Features .................................................................................................................................................17
Menus ............................................................................................................................................................18
Menu map ...............................................................................................................................................18
Paper Menu ...................................................................................................................................................19
Default Source ........................................................................................................................................19
Paper Size/Type .....................................................................................................................................19
Configure MP ..........................................................................................................................................22
Envelope Enhance .................................................................................................................................22
Substitute Size ........................................................................................................................................23
Paper Weight ..........................................................................................................................................24
Paper Loading ........................................................................................................................................25
Custom Types ........................................................................................................................................25
Custom Names .......................................................................................................................................25
Universal Setup ......................................................................................................................................26
Reports ..........................................................................................................................................................26
Network/Ports ................................................................................................................................................28
TCP/IP ....................................................................................................................................................28
IPv6 ........................................................................................................................................................30
E-mail Server Setup ...............................................................................................................................31
Wireless ..................................................................................................................................................33
Standard Network or Network <x> .........................................................................................................33
Standard USB or USB <x> .....................................................................................................................34
Parallel <x> .............................................................................................................................................36
Serial <x> ...............................................................................................................................................38
NetWare .................................................................................................................................................40
AppleTalk ................................................................................................................................................40
LexLink ...................................................................................................................................................41
Settings ..........................................................................................................................................................41
General Settings .....................................................................................................................................41
Copy Settings .........................................................................................................................................47
Fax Settings ............................................................................................................................................51
E-mail Settings ......................................................................................................................................61
FTP Settings ...........................................................................................................................................64
Scan to USB Settings .............................................................................................................................67
Print Settings ..........................................................................................................................................69
Security ...................................................................................................................................................81
Set Date and Time ..................................................................................................................................87
3
Contents
Help Pages ....................................................................................................................................................89
Manage Shortcuts ..........................................................................................................................................90
Chapter 2: Understanding MFP messages ..................................................................... 91
Status messages ...........................................................................................................................................91
Fax status messages .....................................................................................................................................95
Cancel jobs messages ...................................................................................................................................95
Password and PIN messages ........................................................................................................................95
Copy, e-mail, fax, FTP, and scan button messages ......................................................................................96
Attendance messages ...................................................................................................................................96
Functions disabled transitional messages ...................................................................................................111
4
1
Using MFP menus
Understanding the multifunction printer (MFP) control panel
Most print settings can be changed from the application in use or the print driver. Settings changed from the application or
print driver apply only to the job being sent to the MFP.
Changes made to print settings from an application override changes made from the control panel.
If a setting cannot be changed from the application, use the MFP control panel, MarkVision™ Professional, or the
Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default.
The MFP control panel consists of:
Using MFP menus
5
Using MFP menus
Callout
1
Control panel item
Function
LCD
The liquid crystal display (LCD) shows home screen
buttons, menus, menu items, and values. It allows for
making selections within Copy, Fax, and so on.
2
Indicator light
Gives information about the status of the MFP using the
colors red and green.
Status
Indicates
Off
MFP power is off.
Blinking green MFP is warming up, processing data,
or printing a job.
Solid green
Blinking red
MFP is on, but idle.
Operator intervention is required.
3
4
0–9
Enter numbers when the LCD screen has a field that
accepts the entry of numbers. Also, use these buttons to
dial phone numbers for faxes.
Note: Referred to as the numeric
keypad.
Note: If a number is pressed while on the home screen
without pressing the # button first, the Copy menu opens
and changes the Copy Quantity.
# (Pound or number character)
Press this button:
• For a shortcut identifier.
• Within phone numbers. For a Fax number with a #,
enter it twice — ##.
• From the home screen, the Fax Destination List menu
item, E-mail Destination List menu item, or Profile List
menu item to access shortcuts.
5
Dial Pause
Cause a two- or three-second dial pause in a fax number.
The button only functions within the Fax menu or with fax
functions.
Redial a fax number from the home screen.
When outside of the Fax menu, fax function, or home
screen, an error beep sounds if Dial Pause is pressed.
When sending a fax, in the Fax To: field, a Dial Pause
press is represented by a comma (,).
6
7
Clear All
Start
When in the function menus, such as Copy, Fax, E-mail,
and FTP, it returns all settings to their default values and
then returns the MFP to the function menu.
When in any other menu while the MFP is Ready, it
cancels all changes that have not been submitted and
returns the MFP to the function menu.
Initiate the current job indicated on the LCD.
From the home screen, press it to start a copy job with
the default settings.
The button has no effect if it is pressed while a job runs
through the scanner.
Understanding the multifunction printer (MFP) control panel
6
Using MFP menus
Callout
8
Control panel item
Function
Stop
Cause the printing or scanning to stop.
During a scan job, the scanner finishes scanning the
current page and then stops, which means paper may
remain in the automatic document feeder (ADF).
During a print job, the print media path is cleared before
the printing stops.
Stoppingappears on the LCD during this process.
9
Backspace
Within the Copy menu, which is accessed by touching the
Copy button, press Backspace to delete the right-most
digit of the value in the Copy Count. The default value of
1 appears if the entire number is deleted by pressing
Backspace numerous times.
Within the Fax Destination List, press Backspace to
delete the right-most digit of a number entered manually.
It also deletes an entire shortcut entry. Once an entire
line is deleted, another press of Backspace causes the
cursor to move up one line.
Within the E-mail Destination List, press Backspace to
delete the character to the left of the cursor. If the entry is
in a shortcut, the entire entry is deleted.
10
11
Asterisk (*)
Home
* is used as part of a fax number or as an alphanumeric
character.
Returns the LCD to the home screen. For more
12
13
Help Tips
Menu
Accesses the context-sensitive Help feature.
Accesses the menus. These menus are only available
when the MFP is in the Readystate.
14
USB direct interface device
The host Universal Serial Bus (USB) direct interface
device on the control panel is used to plug in a USB flash
memory device and print any Portable Document Format
(PDF) [.pdf file], Joint Photographic Experts Group
(JPEG) [.jpeg or .jpg file], Tagged Image File Format
(TIFF) [.tiff or .tif file], Graphics Interchange Format (GIF)
[.gif file], Basic Multilingual Plane (BMP) [.bmp file],
Portable Network Graphics (PNG) [.png file], PiCture
eXchange (PCX) [.pcx file], and PC Paintbrush File
Format [.dcx file] files.
The USB direct interface can also be used to scan a
document to a USB flash memory device using the PDF,
TIFF, or JPEG formats.
15
Contrast icon
Identifies the location of the contrast wheel. Look on the
left side of the MFP near this icon to locate the contrast
wheel which adjusts the contrast on the LCD.
Home screen
After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen, which is referred
to as the home screen. Two examples are shown, one where the home screen is presented totally on one screen and
another example where the down arrow button must be touched in order to access the next screen containing home screen
functions.
Use the LCD touch-screen home screen buttons to open the Copy, Fax, E-mail, or FTP menus. Once in a menu, use other
buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to
messages.
Understanding the multifunction printer (MFP) control panel
7
Using MFP menus
Home screen (self contained)
The following shows a home screen with no other levels. Notice that jobs are pending since the Cancel Jobs button is
shown.
Copy
Fax
E-mail
FTP
Ready.
Status/ Supplies
Cancel Jobs
Home screen with arrows
The following home screen appears when there is a home screen continuation to another screen or another level to the
home screen. To access the next screen, touch the down arrow. When the next screen is presented, the up arrow would be
active in order to return to the first screen. When a button or arrow is inactive it appears faded or grayed out. For more
Copy
Fax
E-mail
FTP
Ready.
Status/ Supplies
Cancel Jobs
Understanding the multifunction printer (MFP) control panel
8
Using MFP menus
Button or item
appearance
Button name or screen item
name
Function
Copy
Access the Copy menus.
If the home screen is shown, press a number to access
the Copy menus, too.
Copy
E-mail
Fax
E-mail
Access the E-mail menus. It is possible to scan a
document directly to an e-mail address.
Fax
Access the Fax menus.
FTP
Access the File Transfer Protocol (FTP) menus. A
document can be scanned directly to an FTP site.
FTP
Status message bar
Shows the current MFP status, such as Readyor Busy.
Shows MFP conditions, such as Toner Low.
Ready.
Shows intervention messages to give instructions on
what the user should do so the MFP can continue
processing, such as Close door or insert print
cartridge.
message bar purpose.
Note: The bar is capable of showing only two lines of
messages.
Navigation bar
Status/Supplies
The navigation bar is the area under the status message
bar. It contains other buttons, such as Status/Supplies
Appears on the LCD whenever the MFP status includes a
message requiring intervention. Touch it to access the
messages screen for more information on the message,
including how to clear it.
Status/ Supplies
Understanding the multifunction printer (MFP) control panel
9
Using MFP menus
Button or item
appearance
Button name or screen item
name
Function
Cancel Jobs
Open the Cancel Jobs screen. If only one job is in the
queue, the button says Cancel Job. The Cancel Jobs
screen shows any of the following items under three
headings on the screen, which are Print, Fax, and
Network:
Cancel Jobs
Cancel Job
• print job
• copy job
• fax
• profile
• FTP
• e-mail send
Each heading has its own list of jobs shown in a column
under it. Each column can only show three jobs per
screen. Each job appears as a button. If more than three
jobs exist in a column, then the down arrow appears at
the bottom of the column. Each touch of the down arrow
accesses one job in the list. When more than three jobs
exist, once the fourth job in the list is reached, then an up
arrow appears at the top of the column. For illustrations of
the up and down arrow buttons, see Other LCD touch-
Cancel
Job
To cancel a job, see the User’s Guide for instructions.
Down arrow
Access the next screen down since the entire screen
contents cannot be shown in one view.
Touch the down arrow to move down to the next item in a
list, such as a list of menu items or values. The down
arrow does not appear on a screen with a short listing. It
only appears if the entire listing cannot be seen on one
screen. On the last screen of the listing, the down arrow
is gray to indicate that it is not active since the end of the
list appears on this screen. For an example of moving
Up arrow
Access the previous screen up since the entire screen
contents cannot be shown in one view.
Touch the up arrow to move up to the next item in a list,
such as a list of menu items or values. When presented
with a long list on the first screen, the up arrow is gray to
indicate that it is not active. On the second screen, which
is needed to show the rest of the listed items, the up
arrow is blue to show that it is active. For an example of
Understanding the multifunction printer (MFP) control panel
10
Using MFP menus
Other LCD touch-screen buttons may appear on the home screen. They are:
Button
Button name
Function
Release Held Faxes There are held faxes with a scheduled hold time previously set. To
(or Held Faxes if in
Manual Mode)
access the list of held faxes, touch this button.
Release
Held Faxes
Held Jobs
Open a screen containing all the held jobs containers.
Held Jobs
Understanding the multifunction printer (MFP) control panel
11
Using MFP menus
Using the LCD touch-screen buttons
The following section provides information on navigating through several screens. Only a few screens are chosen to
demonstrate the use of the touch-screen buttons.
Sample screen one
Copy From:
Sides (Duplex)
Letter (8.5 x 11 in.)
Print 1
Sided
Print 2
Sided
Copy To:
Letter (8.5 x 11 in.)
Plain Paper
Collate
Scale / Darkness
Copies
Copy It
Options
Sample screen two
If the Select button is touched beside Scale/Darkness, the following screen appears. For more information on the Select
Scale
Auto
(100%)
Darkness
Copies
Copy It
Back
Using the LCD touch-screen buttons
12
Using MFP menus
Sample screen three
If the Select button is touched beside Letter from Sample screen one, the following screen appears. For more information
Copy from
Letter (8.5 x 11 in.)
Executive (7.25 x 10.5 in.)
Legal (8.5 x 14 in.)
A4 (210 x 297 mm)
Displaying 1-4/5
Back
Note: Notice the status message bar on this screen. It shows the number of menu items shown on the
screen and how many are available. The message Displaying 1-4/5means menu items one
through four are shown on this screen, but the fifth menu item is on a continuation screen. Touch the
down arrow to see the fifth menu item.
Using the LCD touch-screen buttons
13
Using MFP menus
Information on LCD touch-screen buttons
Button
Button name
Function or description
Select
Touch the select button to have another screen appear with additional
items. On the first screen, the user default setting is shown. Once the
select button is touched, and the next screen appears, touching
another item shown on the screen changes the user default setting.
Left scroll decrease
Right scroll increase
Left arrow
Touch the left scroll decrease button to scroll to another value in
decreasing order.
Touch the right scroll increase button to scroll to another value in
increasing order.
Touch the left arrow button to scroll left to:
• Reach a decreased value.
• See a full text field on the left.
Right arrow
Touch the right arrow button to scroll right to:
• Reach an increased value.
• See a full text field on the right.
Down arrow
Up arrow
Touch the down arrow to move down to the next item in a list, such as
a list of menu items or values. The down arrow does not appear on a
screen with a short listing. It only appears if the entire listing cannot be
seen on one screen. On the last screen of the listing, the down arrow
is gray to indicate that it is not active since the end of the list appears
on this screen.
Touch the up arrow to move up to the next item in a list, such as a list
of menu items or values. When presented with a long list on the first
screen, the up arrow is gray to indicate that it is not active. On the
second screen, which is needed to show the rest of the listed items,
the up arrow is blue to show that it is active.
Unselected radio
button
This is an unselected radio button.
Using the LCD touch-screen buttons
14
Using MFP menus
Button
Button name
Function or description
Selected radio button
This is a selected radio button. Touch a radio button to select it. The
radio button center changes color to show that it is selected. In Other
LCD touch-screen buttons, the only paper size selected is Legal.
Back
Touch Back to return to the previous screen without saving any
settings on the current screen.
Back
Using the LCD touch-screen buttons
15
Using MFP menus
Other LCD touch-screen buttons
Button
Button name
Function or description
Cancel
Cancel an action or a selection, or cancel out of a
screen and return to the previous screen.
Cancel
Continue
Touch Continue after a menu item or value on a screen
is selected and more changes need to be made for a
job from the original screen. Once Continue is touched,
the original screen appears.
Continue
For example, if you touch Copy on the home screen,
the Copy screen appears like Sample screen one on
page 12. The following example shows how the
Continue button reacts.
1 Touch the select button by the Copy to box, and a
new screen appears.
2 Touch MP Feeder, and a new screen appears.
3 Touch Legal, and a new screen appears.
4 Touch Next, and a new screen appears.
5 Touch Plain Paper for the type of print media
needed.
6 Touch Continue. The Copy screen returns to allow
other selections besides Copy to. The other settings
available on the Copy screen are Duplex, Scale,
Darkness, Collate, and Copies.
Touch Continue to return to the original screen and
make other setting changes for a copy job before the
Copy it button is touched to start the job.
Custom
Allows for creating a custom button based on the
user’s needs.
Custom
Done
Done
Specifies that a setting on a screen is altered and the
adjustment to the setting is finished.
Gray button
Grayed out button
Touch this button to select the action appearing on the
button.
When this button appears, it looks faded with a faded
word on it. It means the button is not active or is
unavailable on this screen. It was probably active on
the previous screen, but the selections made on the
previous screen caused it to be unavailable on the
current screen.
Using the LCD touch-screen buttons
16
Using MFP menus
Button
Button name
Function or description
Select
Select a menu. The next screen appears showing
menu items.
Select a menu item. The next screen appears showing
values.
Submit
If a different value within a menu item is touched, it
needs to be saved to become the current user default
setting. To save the value as the new user default
setting, touch Submit.
Submit
Features
Feature
Feature name
Attendance message alert
Description
If an attendance message occurs which closes a
function, such as copy or fax, then a blinking red
exclamation point appears over the function button on the
home screen. This feature indicates an attendance
message exists.
Using the LCD touch-screen buttons
17
Using MFP menus
Menus
Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are
changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item.
When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until
new ones are stored or the factory defaults are restored. These settings are called user default settings since the user
selects and saves them.
Note: Settings chosen for faxing, scanning, e-mailing, and copying, and settings for printing from the
application may override the user default settings.
Menu map
The following menu map provides an overview of the menus and menu items available from the LCD. Select a menu or
menu item for more details. For values or settings for each menu item, see the individual descriptions of menu items
following the menu map. There can be an extra level in the menu hierarchy so that it is structured: menu, menu item, menu
item (there can be several more menu items under a menu item), and values.
Click any of the following menus or menu items listed for more information:
Serial <x>
Manage Fax Shortcuts
Note: The factory default is indicated by an asterisk (*) by the value in the following tables.
Menus
18
Using MFP menus
Paper Menu
Use the Paper Menuto define settings relating to print media.
Default Source
Use this menu item to define the default print media source.
Menu item
Purpose
Values and descriptions
Default Source
Identifies the default print media
source.
Tray <x>
If the same size and type of print media
are in two sources (and the Paper Size
and Paper Type menu items are
correctly set), the sources are
MP Feeder
Envelope Feeder
Manual Paper
Manual Envelope
automatically linked. When one source
is empty, print media automatically
feeds from the next linked source.
Tray 1 is the factory default setting.
x represents the tray number, such as
Tray 1 for the standard tray and Tray 2
to Tray 5 for an optional tray.
Note: The MP Feeder value, which
stands for the multipurpose feeder, is
shown only when Configure MP is set to
Cassette. For more information, see
Paper Size/Type
Note: Only installed print media sources appear for this menu item.
These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose
feeder, or the manual feed slot. Setting the size and type is a two-step process. In the first menu item, Size appears in bold
letters. After selecting the print media size, the screen changes, and Type appears in bold letters. Select the print media
type.
Menu item
Purpose
Values and descriptions
Tray <x>
Size
Identifies the default size for each
source.
A4* (non-US)
A5
If the same size and type of print
media is in two sources (and the
Paper Size and Paper Type menu
items are correctly set), the sources
are automatically linked. When one
source is empty, print media
automatically feeds from the next
linked source.
Only installed sources appear.
JIS B5
Note: For trays with automatic size
sensing, only the value detected by
the hardware appears.
Letter* (US)
Legal
Executive
Folio
information.
Statement
Universal
Paper Menu
19
Using MFP menus
Menu item
Purpose
Values and descriptions
Tray <x>
Type
Identifies the type of print media
loaded in each source.
Plain Paper
Card Stock
Transparency
Labels
Use this menu item to:
• Optimize print quality for the
specified print media
• Select sources through the
software application by selecting
type
Note: If a user-defined name is
available, it appears instead of
Custom Type <x>. If two or more
custom types share the same name,
the name only appears once in the
Paper Type list.
Vinyl Labels
Bond
• Automatically link sources
Any sources containing the same
type and size of print media are
automatically linked by the MFP if the
Paper Size and the Paper Type are
set to the correct values.
Letterhead
Preprinted
Colored Paper
Custom Type <x>
(where x
represents 1–6)
There are default type settings based
on the number of trays installed:
Tray 1–Plain Paper
Tray 2–Custom Type 2
Tray 3–Custom Type 3
Tray 4–Custom Type 4
Tray 5–Custom Type 5
MP Feeder
Size
Identifies the size of print media
inserted in the multipurpose feeder.
A4 (non-US)*
A5
The multipurpose feeder only
appears on the LCD when Configure
MP is set to Cassette.
JIS B5
Note: For more information, see
Letter (US)*
Legal
Executive
Folio
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
B5 Envelope
C5 Envelope
Other Envelope
MP Feeder
Type
Identifies the type of print media
Plain Paper*
Card Stock
Transparency
Labels
The multipurpose feeder only
appears on the LCD when Configure
MP is set to Cassette.
inserted in the multipurpose feeder.
Note: If a user-defined name is
available, it appears instead of
Custom Type <x>. If two or more
custom types share the same name,
the name only appears once in the
Paper Type value list.
Custom Type 6 is the factory default
for Custom Types.
Vinyl Labels
Bond
Note: For more information, see
Envelope
Letterhead
Preprinted
Colored Paper
Custom Type <x>
(where x
represents 1–6)
Paper Menu
20
Using MFP menus
Menu item
Purpose
Values and descriptions
Envelope Feeder
Size
Identifies the size of envelope
inserted in the envelope feeder.
7 3/4 Envelope
9 Envelope
This menu item appears only if the
optional envelope feeder is installed.
10 Envelope* (US)
DL Envelope* (non-US)
C5 Envelope
B5 Envelope
Other Envelope
Envelope Feeder
Type
Identifies the type of envelope
inserted in the envelope feeder.
Envelope
Note: If a user-defined name is
available, it appears instead of
Custom Type <x>
(where x
represents 1–6)
Custom Type <x>. If two or more
custom types share the same name,
the name only appears once in the
Envelope Feeder Type value list.
This menu item appears only if the
optional envelope feeder is installed.
Manual Paper
Size
Identifies the print media size being
manually loaded.
A4* (non-US)
A5
JIS B5
Letter* (US)
Legal
Executive
Folio
Statement
Universal
Manual Paper
Type
Identifies the print media type being
manually loaded.
Plain Paper*
Card Stock
Transparency
Labels
Vinyl Labels
Bond
Letterhead
Preprinted
Colored Paper
Custom Type <x> (where x represents 1–6)
Manual Envelope
Size
Identifies the envelope size being
manually loaded.
7 3/4 Envelope
9 Envelope
10 Envelope (US)*
DL Envelope (non-US)*
C5 Envelope
B5 Envelope
Other Envelope
Manual Envelope
Type
Identifies the envelope type being
manually loaded.
Envelope*
Custom Type <x> (where x represents 1–6)
Paper Menu
21
Using MFP menus
Configure MP
This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder
is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from
another tray.
Menu item
Purpose
Values and descriptions
Configure MP
Determines when the MFP selects
print media loaded in the multipurpose
feeder.
Cassette*
The MFP treats the multipurpose
feeder like any other tray. If a print
job requests a size or type that is
only loaded in the multipurpose
feeder, the MFP pulls print media
from the multipurpose feeder for
the job.
Manual
First
The MFP treats the multipurpose
feeder like a manual feed tray, and
Load Manualappears when a
single sheet of print media needs to
be inserted in the feeder.
The MFP pulls print media from the
multipurpose feeder until it is
empty, regardless of the source or
size requested for the job.
Envelope Enhance
Use this setting to disable the optional envelope conditioner hardware when printing envelopes. This hardware significantly
lessens the wrinkling or creasing of some envelopes.
Note: When printing envelopes a bubble may form between the envelope layers. When the bubble reaches
the end of the envelope during the fusing process, a wrinkle or crease forms. To prevent this situation,
pressure on a roller in the fuser is released periodically. This is envelope conditioning.
Menu item
Purpose
Values and descriptions
Envelope Enhance Disables the optional envelope On*
This menu item is shown if optional
envelope conditioner hardware is
installed.
conditioner hardware.
Off
Turning Envelope Enhance to Off does
not allow the fuser to release pressure
during fusing.
Paper Menu
22
Using MFP menus
Substitute Size
This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not
currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter-size paper
is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job
instead of showing a change paper request.
Menu item
Purpose
Values and descriptions
Substitute Size
The MFP substitutes the specified
print media size if the requested size
is not loaded.
Off
The MFP prompts the user to load
the requested paper size. No size
substitutions are allowed.
Statement/A5
Prints A5-size jobs on
statement-size paper if only
statement-size paper is loaded, and
prints statement-size jobs on A5
paper if only A5 paper is loaded.
Letter/A4
All listed*
Prints A4-size jobs on letter-size
paper if only letter-size paper is
loaded, and prints letter-size jobs on
A4-size paper if only A4-size paper
is loaded.
Substitutes both Letter/A4 and
Statement/A5, which means all
available substitutions are allowed.
Paper Texture
These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to
optimize the print quality for the specified print media.
Menu item
Purpose
Values and descriptions
Plain Texture
Identifies the texture of the print
media loaded in a specific source.
Smooth
Normal*
Rough
Transparency
Texture
Labels Texture
Bond Texture
Envelope Texture
Letterhead Texture
Preprinted Texture
Colored Texture
Vinyl Labels
Texture
Identifies the texture of the vinyl
labels loaded in a specific source.
Smooth
Normal*
Rough
Shown if vinyl labels are supported
in the specified source.
Paper Menu
23
Using MFP menus
Menu item
Purpose
Values and descriptions
Card Stock Texture Identifies the texture of the card stock Smooth
Shown if Card Stock is supported in
the specified source.
loaded in a specific source.
Normal*
Rough
Custom <x>
Texture
Identifies the texture of the custom
print media loaded in a specific
source. (x represents 1–6.)
Smooth
Normal*
Rough
Shown if the custom type is
supported in the specified source.
Paper Weight
These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to
optimize the print quality for the print media weight.
Menu item
Purpose
Values and descriptions
Plain Weight
Identifies the relative weight of the
print media loaded in a specific
source, and ensures the toner
adheres properly to the printed
page.
Light
Note: Card Stock is shown on the
LCD only if it is supported in a
specified source.
Normal*
Heavy
Card Stock Weight
Transparency
Weight
Labels Weight
Bond Weight
Envelope Weight
Letterhead Weight
Preprinted Weight
Colored Weight
Vinyl Labels Weight Identifies the relative weight of the
vinyl labels loaded in a specific
source.
Light
Shown if vinyl labels are a supported
type.
Normal*
Heavy
Custom <x> Weight Identifies the relative weight of the
custom paper loaded in a specific
Light
Shown if the custom type is
supported in the specified source.
Normal*
Heavy
source. (x represents 1–6.)
Paper Menu
24
Using MFP menus
Paper Loading
These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print
media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application
software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank
pages to print the simplex job correctly.
Paper Loading is only shown on the LCD if a duplex unit is installed.
Menu item
Purpose
Values and descriptions
Card Stock Load
Labels Loading
Bond Loading
Properly handles the specific
preprinted print media whether the
job is a duplex job (two-sided) or a
simplex job (single-sided).
Duplex
Off*
Duplex is for two-sided printing on
the print media, and off indicates that
duplex printing is turned off.
Letterhead Loading
Preprinted Loading
Colored Loading
Vinyl Labels
Loading
Duplex
Off*
Shown if vinyl labels are supported
in the specified source.
Custom <x>
Loading
Properly handles preprinted custom Duplex
Shown if the custom type is
supported in the specified source.
paper whether the job is a duplex job
Off*
(two-sided) or a simplex job
(single-sided). (x represents 1–6.)
Custom Types
This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or
from the LCD.
Menu item
Purpose
Values and descriptions
Custom Type <x>
Specifies the type of print media
associated with each Custom Type
available in the Paper Type menu.
Paper*
The custom type print media must
be supported in the designated
source in order to assign a user-
defined name.
Card Stock
Transparency
Labels
Once the name is assigned, the
name appears instead of Custom
Type <x>.
Vinyl Labels
Envelope
Custom Names
This menu item is used to define a custom name for each type of print media.
Menu item
Purpose
Values and descriptions
<user-defined
Custom Name>
Specifies the name of print media
associated with each Custom Name
<x> available in the Paper Type menu,
where x is 1–6.
[user-defined
The custom print media loaded in
the designated source must be a
supported media type in order for a
user-defined name to be assigned.
name], such as:
Stephen’s labels
Mary’s card stock
Paper Menu
25
Using MFP menus
Universal Setup
These menu items are used to specify the height and width of the Universal Paper Size. When the height and width for
Universal Paper Size are specified, the MFP uses the Universal setting like other paper sizes, including support for duplex
Menu item
Purpose
Values and descriptions
Units of Measure Determines the unit of measure
used to enter the Universal Height
and Width.
Inches
Inches is the US default, and
Millimeters is the international default.
Millimeters
Portrait Width
Portrait Height
Feed Direction
Sets the portrait width of the
universal media.
3–14.17 inches in
Shows either inches or millimeters
0.01 inch increments from the Units of Measure setting;
8.5 inches is the US default, and
Note: If the value set exceeds the
maximum width, the MFP uses the
maximum value allowed in inches or
millimeters.
76–360 mm in 1 mm
216 mm is the international default.
increments
Sets the portrait height of the
universal media.
3–14.17 inches in
0.01 inch increments from the Units of Measure setting;
Shows either inches or millimeters
14 inches is the US default, and
356 mm is the international default.
Note: If the value set exceeds the
76–360 mm in 1 mm
maximum height, the MFP uses the increments
maximum value allowed in inches or
millimeters.
Specifies the feed direction of the
Universal Paper Size.
Short Edge*
Long Edge
Feed Direction is only shown if the
Long Edge value is available. Long
Edge exists if the longest edge is
shorter than the maximum physical
width that the tray can accommodate.
more information about short and long
edges.
Reports
Note: After a report prints, the MFP returns to the home screen.
Each report prints using some standard print settings, such as:
•
•
•
•
•
•
•
•
•
one copy
portrait orientation
600 dots per inch (dpi) print resolution
normal print area
no separator sheets
duplex printing is set off
multiple page printing is set off
toner darkness is set to eight
media source is the user default
Reports
26
Using MFP menus
Menu item
Purpose
Values and descriptions
Menu Settings Page
Prints information relating to:
After selecting this item, the page prints
and the MFP returns to Ready.
• Current settings for each of the menu
items for all menus
• Cartridge information
• A list of installed options and features
• Available MFP memory
Note: As each report prints, the MFP
issues a Printing [x]message, where
x is the name of the report based on its
menu item name shown.
Device Statistics
Prints information relating to the MFP
statistics.
Network Setup Page
Prints information relating to network settings
and verifies the network connection.
Network <x> Setup Page
appears if additional network Note: This page also provides information
options are installed.
that aids in configuring for network printing.
Shortcut List
Prints a list of previously defined shortcuts.
Fax Job Log
Prints a list of pending fax jobs along with the
most recent 200 fax tasks completed.
Note: The menu item only appears when
Enable Job Log is on.
Fax Call Log
Prints a list of the last 100 fax calls made or
answered by the MFP.
Note: The menu item only appears when
Enable Call Log is on.
E-mail Shortcuts
Fax Shortcuts
Prints a list of the e-mail shortcuts.
Prints a list of the fax shortcuts.
FTP Shortcuts
Profiles List
Prints a list of the FTP shortcuts.
Prints a list of profiles stored in the MFP.
NetWare Setup Page
Prints a page listing the NetWare protocol
settings.
Print Fonts
Prints a sample of all the fonts available for
the selected emulation.
PCL Fonts
Prints a sample of
all MFP fonts
available for
PCL emulation.
PostScript Fonts
Prints a sample of
all MFP fonts
available for
PostScript
emulation.
Print Directory
Prints a list of the resources that are stored
on the optional flash memory.
After selecting this item, the page prints
and the MFP returns to Ready.
Note: Print Directory is available on the LCD
if an optional nondefective flash memory is
installed and formatted.
Reports
27
Using MFP menus
Network/Ports
TCP/IP
This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol
(IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a
higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and
exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same
order in which they were sent.
Menu item
Set Hostname
Address
Purpose
Values and descriptions
Defines a specific address on the
network, which defines the device.
IP address
4 field IP address
Display only
Netmask
Defines information that the network netmask
uses to decide how to search for the
specific IP address.
4 field mask
Display only
Gateway
Provides the address of the
machine that controls the
communication for the sub-network.
gateway
4 field IP address
Display only
Set static IP address
Enable DHCP
link
Link to the page to set a static IP
address. Changing the IP address
sets DHCP, BOOTP, and RARP to Off.
DHCP is Dynamic Host
On*
Off
Configuration Protocol. The network
automatically assigns a number for
the network information.
Enable RARP
Enable BOOTP
AutoIP
RARP is Reverse Address
Resolution Protocol.
On*
Off
BOOTP is Bootstrap Protocol.
Provides an automatic IP.
On*
Off
On*
Off
Enable FTP/TFTP
Allows files to be transferred to the
device.
On*
Off
File Transfer Protocol (FTP) is the
protocol used on the Internet for
exchanging files. FTP uses the
Internet TCP/IP protocols to enable
data transfer.
TFTP is Trivial File Transfer
Protocol, which is a simple form of
FTP.
HTTP Server Enabled
Specifies if Web pages can be seen. On*
HyperText Transfer Protocol (HTTP)
The function is enabled. Web pages
can be seen.
is the underlying protocol used by
Off
The function is disabled.
the World Wide Web (WWW). HTTP
defines how messages are
formatted and transmitted, and what
actions Web servers and browsers
should take in response to various
commands.
Network/Ports
28
Using MFP menus
Menu item
Purpose
Values and descriptions
WINS Server Address
A server handles host names by
assigning host names to IP
addresses. Devices have a host
name registered with the WINS
server.
4 field IP
address
Windows Internet Naming Service
(WINS) is a system that determines
the IP address associated with a
particular network computer. This is
called name resolution. WINS
supports network client and server
computers running Windows and
can provide name resolution for
other computers set with special
arrangements.
DNS Server Address
Registers the host name with the
DNS server; enables name
resolution for the e-mail server,
FTP, and other host name entries.
4 field IP
address
Domain Name System (or Domain
Name Service) [DNS] is an Internet
service that translates domain
names into IP addresses. Domain
names are alphabetic; therefore,
they are easier to remember. The
Internet is really based on IP
addresses. Each time a domain
name is used, a DNS service must
translate the name into the
corresponding IP address.
Backup DNS Server
Address
This is used if the DNS Server
Address is not available.
4 field IP
address
Domain Search Order
Defines the search order of the
domains.
text entry
field
The search order is given in a comma
delimited list, such as:
myserver.com, myprinter.com
Restricted Server List
Defines a limited number of IP
addresses.
text entry
This is a comma delimited list of up to
10 IP addresses allowed to make TCP
connections. A zero (0) can be used
as a wildcard in the list.
MTU
Defines the range of the
communication type.
numeric
entry
This is a range, such as 256–1500
Ethernet, 256–4096 Token-Ring.
Default TTL*
DDNS
numeric
entry
Gives the range in seconds, such as
Range: 5–254 seconds.
On*
Off
mDNS
On*
Off
Zero Configuration Name
SLP Broadcast
text entry
On*
Off
Example: John’s office printer.
The range is 0–65535 seconds.
LPD Timeout
numeric
entry
Network/Ports
29
Using MFP menus
Menu item
Purpose
Values and descriptions
LPD Banner Page
On
Off*
On
LPD Trailer Page
Off*
On
LPD Carriage Return
Conversion
Off*
IPv6
Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings.
Note: This menu item does not appear for non-network models.
Menu item
Purpose
Values and descriptions
IPv6
Sets the network to IPv6 (Internet
Protocol Version 6).
Enable IPv6
On*
Off
Auto Configuration
On*
Off
Hostname
text entry field
text entry field
text entry field
On*
Address
Router Address
Enable DHCPv6
Off
Network/Ports
30
Using MFP menus
E-mail Server Setup
Menu item
Purpose
Values and descriptions
Primary SMTP Gateway
IP address field
Primary SMTP Gateway Port Numeric entry for the port.
1–65534
(25*)
Secondary SMTP Gateway
IP address field
Secondary SMTP Gateway
Port
1–65534
(25*)
SMTP Timeout
numeric entry
5–30 (30*)
The timeout numeric entry is a range
of 5 to 30 seconds with 30 seconds
as the default.
Server Requires
Authentication
On
Off*
Userid
text entry
Password
text entry, plain
text? if not need
confirm
Reply Address
Subject
text entry
text entry
This is a required item.
The text entry field is limited to 255
characters.
Max e-mail size
Specifies the maximum
e-mail size in kilobytes.
E-mail above the specified
size is not sent.
numeric entry
0-65535
Specify 0 (zero) for no limit.
Size error message
Limit destinations
Sends a message when an
e-mail is greater than the
configured size limit of 1024
characters.
text entry
Sends an e-mail only when
the address contains the
domain name, such as a
company domain name.
E-mail can only be sent to
the specified domain.
@text entry
The limit is one domain and 128
characters. The @ is permanent
before the text field.
Example: @companydomain.com
For the example, e-mails are only
sent when the address ends with
@companydomain.com.
Network/Ports
31
Using MFP menus
Menu item
Purpose
Values and descriptions
Web Link Setup
Defines the Web link.
header
Server
Specifies the name of the server.
text entry
For example:
server.mine.com
Login
text entry
Password
Path
password text entry
Defines the path name.
text entry
For example:
/directory/path
The following characters or symbols
are invalid entries for a path name:
* – asterisk
: – colon
? – question mark
< – less than symbol
> – greater than symbol
| – vertical bar
Base file name
Specifies the base file name.
A timestamp is added to the end of
the base file name.
text entry
image*
The default value is the following
word:
image
Note: There is a 53-character limit for
the base file name. The following
characters or symbols are invalid:
* – asterisk
: – colon
? – question mark
< – less than symbol
> – greater than symbol
| – vertical bar
Web Link
text entry
Example:
http://my.business.com/directory/path
Network/Ports
32
Using MFP menus
Wireless
Menu item
Values
Mode
Infrastructure
Ad hoc
Network Name
list of available network names
print server*
Standard Network or Network <x>
Use these menu items to change printer settings affecting jobs sent to the MFP through a network port, (either Standard
Network or Network <x>), where x represents 1 or 2.
Menu item
Purpose
Values and descriptions
PCL
SmartSwitch
Configures the MFP so it
On*
The MFP examines data on the
automatically switches to
network interface and selects
PCL emulation when a print job
received through the network port
requires it, regardless of the default
printer language.
PCL emulation if the data indicates
that is the required printer language.
Off
The MFP does not examine the
incoming data. The MFP uses
PostScript emulation to process the
job if PS SmartSwitch is On, or uses
the default printer language specified
in the SetupMenuif PS SmartSwitch
is Off.
PS SmartSwitch Configures the MFP so it
automatically switches to
On*
Off
The MFP examines data on the
network interface connection and
selects PostScript emulation if the
data indicates that is the required
printer language.
PostScript emulation when a print
job received through the network
port requires it, regardless of the
default printer language.
The MFP does not examine the
incoming data. The MFP uses
PCL emulation to process the job if
PCL SmartSwitch is On, or it uses the
default printer language specified in
the Setup Menuif PCL SmartSwitch is
Off.
NPA Mode
Specifies whether the MFP
Off
The MFP does not perform NPA
processing.
performs the special processing
required for bidirectional
Auto*
The MFP examines the data to
determine the format and then
processes it appropriately.
communication, following the
conventions defined in the Network
Printing Alliance (NPA) Protocol.
Note: Changing this menu item
automatically resets the MFP.
Network/Ports
33
Using MFP menus
Menu item
Purpose
Values and descriptions
Network Buffer
Configures the size of the network
input buffer.
Auto*
The MFP automatically calculates the
Network Buffer size (recommended
setting).
Note: Changing the Network Buffer
menu item automatically resets the
MFP. Any permanent resources,
such as fonts or macros, are lost.
3KB to maximum
size allowed
(1KB increments)
The user specifies the Network Buffer
size. The maximum size depends on
the amount of memory in the MFP, the
size of the other link buffers, and
whether Resource Save is set to On or
Off. To maximize the range for the
Network Buffer size, disable or reduce
the size of the parallel, serial, and USB
buffers.
Mac Binary PS
Configures the MFP to process
Macintosh binary PostScript print
jobs.
On
The MFP processes raw binary
PostScript print jobs from computers
using the Macintosh operating system.
Note: This setting often causes
Windows print jobs to fail.
Off
The MFP filters PostScript print jobs
using the standard protocol.
Auto*
The MFP processes print jobs from
computers using either Windows or
Macintosh operating systems.
Standard USB or USB <x>
These menus are only shown if a USB port is available. Use these menu items to change printer settings affecting a
Universal Serial Bus (USB) port (USB <x>). x represents 1 or 2.
Menu item
Purpose
Values and descriptions
PCL
SmartSwitch
Configures the MFP so it
automatically switches to
PCL emulation when a print job
received through the USB port
requires it, regardless of the default
printer language.
On*
The MFP examines the data on the
USB port and selects PCL emulation if
the data indicates that is the required
printer language.
Off
The MFP does not examine the
incoming data. The MFP uses
PostScript emulation to process the
job if PS SmartSwitch is On, or it uses
the default printer language specified
in the Setup Menu if PS SmartSwitch
is Off.
PS SmartSwitch Configures the MFP so it
automatically switches to
On*
Off
The MFP examines data on the USB
interface and selects
PostScript emulation if the data
indicates that is the required printer
language.
PostScript emulation when a print
job received through the USB port
requires it, regardless of the default
printer language.
The MFP does not examine the
incoming data. The MFP uses
PCL emulation to process the job if
PCL SmartSwitch is On, or it uses the
default printer language specified in
the Setup Menu if PCL SmartSwitch is
Off.
Network/Ports
34
Using MFP menus
Menu item
Purpose
Values and descriptions
NPA Mode
Specifies whether the MFP
performs the special processing
required for bidirectional
On
The MFP performs NPA processing. If
data is not in NPA format, it is rejected
as bad data.
communication, following the
conventions defined in the Network
Printing Alliance (NPA) Protocol.
Off
The MFP does not perform NPA
processing.
Note: Changing this menu item
automatically resets the MFP once
the menus are exited. It is reset to
configure memory, and any
permanent resources, such as fonts
or macros, are lost.
Auto*
The MFP examines the data to
determine the format and then
processes it appropriately.
USB Buffer
Configures the size of the USB input Auto*
buffer.
The MFP automatically calculates the
USB Buffer size (recommended
setting).
Note: Changing the USB Buffer
menu item automatically resets the
MFP. Any permanent resources,
such as fonts or macros, are lost.
3KB to maximum size The user specifies the USB Buffer
allowed
size. The maximum size depends on
the amount of memory in the MFP, the
size of the other link buffers, and
whether Resource Save is set to On or
Off. To maximize the range for the USB
Buffer size, disable or reduce the size
of the parallel, serial, and network
buffers.
(1KB increments)
Mac Binary PS
Configures the MFP to process
Macintosh binary PostScript print
jobs.
On
Off
The MFP filters PostScript print jobs
using the standard protocol.
The MFP processes raw binary
PostScript print jobs from computers
using the Macintosh operating system.
Note: This setting often causes
Windows print jobs to fail.
Auto*
The MFP processes print jobs from
computers using either Windows or
Macintosh operating systems.
ENA Address
ENA Netmask
ENA Gateway
Sets the USB port ENA Address.
Sets the USB port ENA Netmask.
Sets the USB port ENA Gateway.
4 field IP address
(0.0.0.0*)
Shown only if an ENA is attached
through the USB port.
Network/Ports
35
Using MFP menus
Parallel <x>
Use these menu items to change printer settings affecting jobs sent to the MFP through a parallel port, Parallel <x>, where
x represents 1 or 2.
Menu item
Purpose
Values and descriptions
PCL
SmartSwitch
Configures the MFP so it
On*
The MFP examines data on the
automatically switches to
parallel interface and selects
PCL emulation when a print job
received through the parallel port
requires it, regardless of the default
printer language.
PCL emulation if the data indicates
that is the required printer language.
Off
The MFP does not examine the
incoming data. The MFP uses
PostScript emulation to process the
job if PS SmartSwitch is On, or it uses
the default printer language specified
in the SetupMenuif PS SmartSwitch
is Off.
PS SmartSwitch Configures the MFP so it
automatically switches to PostScript
On*
Off
The MFP examines data on the
parallel interface and selects
PostScript emulation if the data
indicates that is the required printer
language.
emulation when a print job received
through the parallel port requires it,
regardless of the default printer
language.
The MFP does not examine the
incoming data. The MFP uses PCL
emulation to process the job if PCL
SmartSwitch is On, or it uses the
default printer language specified in
the Setup Menuif PCL SmartSwitch is
Off.
NPA Mode
Specifies whether the MFP
performs the special processing
required for bidirectional
On
The MFP performs NPA processing. If
data is not in NPA format, it is rejected
as bad data.
communication, following the
conventions defined in the Network
Printing Alliance (NPA) Protocol.
Off
The MFP does not perform NPA
processing.
Note: Changing this menu item
automatically resets the MFP. It is
reset to configure memory, and any
permanent resources, such as fonts
or macros, are lost.
Auto*
The MFP examines data, determines
the format, and then processes it
appropriately.
Parallel Buffer
Configures the size of the parallel
input buffer.
Auto*
The MFP automatically calculates the
Parallel Buffer size (recommended
setting).
Note: Changing this menu item
automatically resets the MFP. It is
reset to configure memory, and any
permanent resources, such as fonts
or macros, are lost.
3KB to maximum
size allowed
The user specifies the Parallel Buffer
size. The maximum size depends on
the amount of memory in the MFP, the
size of the other link buffers, and
(1KB increments)
whether Resource Save is set to On or
Off. To maximize the range for the
Parallel Buffer size, disable or reduce
the size of the serial and USB buffers.
Advanced Status Enables bidirectional
communication through the parallel
port.
Off
Disables parallel port negotiation.
On*
Enables bidirectional communication
through the parallel interface.
Network/Ports
36
Using MFP menus
Menu item
Purpose
Values and descriptions
Protocol
Specifies the parallel interface
protocol.
Standard
May resolve some parallel interface
problems.
Fastbytes*
Provides compatibility with most
existing parallel interface
implementations (recommended
setting).
Honor Init
Determines whether the MFP
honors hardware initialization
requests from the computer. The
computer requests initialization by
activating the INIT signal on the
parallel interface. Many personal
computers activate the INIT signal
each time the computer is turned on
and off.
Off*
On
The MFP does not honor hardware
initialization requests from the
computer.
The MFP honors hardware
initialization requests from the
computer.
Parallel Mode 2
Mac Binary PS
Determines whether the parallel
port data is sampled on the leading
or trailing edge of strobe.
On*
Off
Samples parallel port data on the
leading edge of strobe.
Samples parallel port data on the
trailing edge of strobe.
This menu item only appears when
the associated parallel port
supports this feature.
Configures the MFP to process
Macintosh binary PostScript print
jobs.
On
The MFP processes raw binary
PostScript print jobs from computers
using the Macintosh operating system.
Note: This setting often causes
Windows print jobs to fail.
Off
The MFP filters PostScript print jobs
using the standard protocol.
Auto*
The MFP processes print jobs from
computers using either Windows or
Macintosh operating systems.
ENA Address
ENA Netmask
ENA Gateway
Sets the parallel port ENA Address. 4 field IP address
Shown only if an ENA is attached
through the parallel port.
(0.0.0.0*)
Sets the parallel port ENA Netmask.
Sets the parallel port ENA Gateway.
Network/Ports
37
Using MFP menus
Serial <x>
Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port.
Menu item
Purpose
Values and descriptions
PCL
SmartSwitch
Configures the MFP so it
On*
Off
On—The MFP examines the data at
automatically switches to PCL
emulation when a print job received
through the serial port requires it,
regardless of the default printer
language.
the serial interface and selects PCL
emulation if the data indicates that is
the required printer language.
Off—The MFP does not examine the
incoming data. The MFP uses
PostScript emulation to process the
job if PS SmartSwitch is On, or uses
the default printer language specified
in the Setup Menuif PS SmartSwitch
is Off.
PS SmartSwitch Configures the MFP so it
automatically switches to PostScript
On*
Off
On—The MFP examines the data at
the serial interface and selects
PostScript emulation if the data
indicates that is the required printer
language.
emulation when a print job received
through the serial port requires it,
regardless of the default printer
language.
Off—The MFP does not examine the
incoming data. The MFP uses PCL
emulation to process the job if PCL
SmartSwitch is On, or uses the default
printer language specified in the
SetupMenuif PCL SmartSwitch is Off.
NPA Mode
Specifies whether the MFP
performs the special processing
required for bidirectional
On
The MFP performs NPA processing. If
data is not in NPA format, it is rejected
as bad data.
communication, following the
conventions defined in the Network
Printing Alliance (NPA) Protocol.
Off
The MFP does not perform NPA
processing.
Note: Changing this menu item
automatically resets the MFP. It is
reset to configure memory, and any
permanent resources, such as fonts
or macros, are lost.
Auto*
The MFP examines the data to
determine the format and then
processes it appropriately.
Serial Buffer
Configures the size of the serial
input buffer.
Auto*
The MFP automatically calculates the
Serial Buffer size (recommended
setting).
Note: Changing the Serial Buffer
menu item automatically resets the
MFP. Any permanent resources,
such as fonts or macros, are lost.
3KB to maximum
size allowed
The user specifies the Serial Buffer
size. The maximum size depends on
the amount of memory in the MFP, the
size of the other link buffers, and
whether Resource Save is set to On or
Off. To maximize the range for the
Serial Buffer size, disable or reduce
the size of the parallel and USB
buffers.
(1KB increments)
Serial Protocol
Selects the hardware and software DTR*
handshaking values for the serial
Hardware handshaking
Hardware handshaking
Software handshaking
DTR/DSR
interface.
XON/XOFF
XON/XOFF/DTR
Combined hardware and software
handshaking
XONXOFF/DTRDSR Combined hardware and software
handshaking
Network/Ports
38
Using MFP menus
Menu item
Purpose
Values and descriptions
Robust XON
Determines whether the MFP
communicates availability to the
computer.
Off*
The MFP waits to receive data from
the computer.
On
The MFP sends a continuous stream
of XONs to the host computer to
indicate that the serial port is ready to
receive more data.
This menu item only applies to the
serial port if Serial Protocol is set to
XON/XOFF.
Baud
Specifies the rate at which data can 1200
be received through the serial port.
2400
Note: 138200, 172800, 230400,
and 345600 baud rates appear in
4800
the Standard Serial menu. These
values do not appear in the Serial
Option 1, Serial Option 2, or Serial
Option 3 menus.
9600*
19200
38400
57600
115200
138200
172800
230400
345600
7
Data Bits
Parity
Specifies the number of data bits
that are sent in each transmission
frame.
8*
Sets the parity for serial input and
output data frames.
Even
Odd
None*
Ignore
Honor DSR
Determines whether the MFP uses Off*
the Data Set Ready (DSR) signal.
DSR is one of the handshaking
All data received by the serial port is
treated as valid data.
On
Only data received while the DSR
signal is high is treated as valid.
signals for most serial interface
cables.
The serial interface uses DSR to
distinguish data sent by the
computer from data created by
electrical noise in the serial cable.
This electrical noise can cause stray
characters to print. Select On to
prevent stray characters from
printing.
Network/Ports
39
Using MFP menus
NetWare
Use these menu items to view or change the MFP NetWare settings.
Menu item
Purpose
Values and descriptions
Login Name
Shows the field used to assign the
NetWare login name.
text entry
Enter the Login Name. Thereafter, select Login Name to show
the NetWare name on the LCD.
Print Mode
Assigns the NetWare print mode.
Pserver*
Rprinter
Network Number Shows the field used to assign the
NetWare number.
text entry
Enter the Netware number. Thereafter, select View Network
Number to show the NetWare network number on the LCD.
Activate
Activates or deactivates the
NetWare feature.
Off
Off—Deactivates the NetWare feature.
On—Activates the NetWare feature.
On*
Ethernet 802.2
Ethernet 802.3
Ethernet Type II
Ethernet SNAP
Packet Burst
Sets the Ethernet 802.2 value On or On*
IPX Frame Types, which allow the
adapter to initiate conversations, are
used.
Off.
Off
Sets the Ethernet 802.3 value On or On*
Off.
Off
Sets the Ethernet Type II value On
or Off.
On*
Off
Sets the Ethernet SNAP value On
or Off.
On*
Off
Sets the Packet Burst value On or
Off.
On
Off*
NSQ/GSQ Mode Sets the NSQ/GSQ Mode value On On
This is the broadcast search method
on the Web pages.
or Off.
Off*
AppleTalk
Use these menu items to view or change the MFP AppleTalk settings.
Menu item
Purpose
Values and descriptions
View Name
Shows the assigned AppleTalk
name.
Select Name to show the AppleTalk name on the LCD.
View Address
Activate
Shows the assigned AppleTalk
address.
Select Address to show the AppleTalk address on the LCD.
Activates or deactivates the
AppleTalk feature.
Off
Off—Deactivates the AppleTalk
feature.
On*
On—Activates the AppleTalk feature.
Set Zone
Provides a list of zones from the
network.
*
The default is the default zone for the
network. If no default zone exists on
the network, the * is the default.
list of zones from the
network
Network/Ports
40
Using MFP menus
LexLink
Use these menu items to view the LexLink name or change the LexLink activation.
Menu item
Purpose
Values and descriptions
View Nickname
Shows the field used to assign the
LexLink nickname.
text entry
Enter the nickname. Thereafter, select Nickname to show the
LexLink nickname on the LCD.
Activate
Activates or deactivates the LexLink On*
On—Activates the LexLink feature.
Off—Deactivates the LexLink feature.
feature.
Off
Settings
General Settings
Use these menu items to set various MFP settings.
Menu item
Purpose
Values and descriptions
Display Language Determines the language of
English*
Français
Deutsch
Italiano
Español
Dansk
(English)
(French)
the text on the control panel
LCD.
(German)
(Italian)
(Spanish)
(Danish)
Norsk
(Norwegian)
(Dutch)
Nederlands
Svenska
Português
Suomi
(Swedish)
(Brazilian-Portuguese)
(Finnish)
Русский
Polski
(Russian)
(Polish)
Settings
41
Using MFP menus
Menu item
Purpose
Values and descriptions
Keyboard Type
Specifies the type of virtual
alphanumeric keyboard that
appears on the control panel
LCD.
English*
Français
(English)
(French)
Français Canadien (French-Canadian)
Deutsch
Italiano
Español
Dansk
(German)
(Italian)
(Spanish)
(Danish)
Norsk
(Norwegian)
(Dutch)
Nederlands
Svenska
Suomi
(Swedish)
(Finnish)
Português
Русский
Polski
(Brazilian-Portuguese)
(Russian)
(Polish)
Custom Key 1
Custom Key 2
General Defaults
Allows for .com.uk type
addresses.
text field
null
.com is the default text in the field.
The text entry field is limited to six characters.
and periods are considered characters, too.
If the text field is null or empty, the associated
Custom Key does not appear on the
keyboard.
Allows for .com.uk type
addresses.
text field
null
.org is the default text in the field.
The text entry field is limited to six characters.
(Periods are considered characters, too.)
If the text field is null or empty, the associated
Custom Key does not appear on the
keyboard.
Specifies the defaults based
on geographical location.
U.S.
Setting the menu item to one of the values
affects these settings:
International
• Tray <x> (where x is the number of the
tray), MP Feeder, and Manual Pap (Letter/
A4)
• Manual Env (10 Envelope, DL Envelope)
• MP Feeder Paper Size
• Copy Original Size
• Fax Send Original Size
• E-mail Original Size
• FTP Original Size
• Universal Units of Measure (mm/inches)
• Date Time Format
– MM_DD_YYYY for U.S.
– DD_MM_YYYY for International
Show initial
prompts
Sets the MFP to show initial
prompts after the device is
powered on so the user can
complete the setup.
Yes*
No
When the MFP is powered on the first time,
the default is Yes. After the user completes
the setup wizard and selects Done at the
Country select screen, the default is No.
Display net info
Indicates if the IP Address
and the Hostname are shown
on the home screen.
On*
Off
On–Both are shown on the home screen.
Off–Neither is shown on the home screen.
Settings
42
Using MFP menus
Menu item
Purpose
Values and descriptions
Date Format
Specifies the format based on MM-DD-YYYY*
Month, Day, and Year (U.S.)
the geographical location.
DD-MM-YYYY*
Day, Month, Year (International)
YYYY-MM-DD
(* Denotes a country/region-specific factory
default value.)
Time Format
Specifies if the format is for a 12 hour A.M./P.M.
12 A.M.–12 P.M., 12:01 P.M.–11:59 P.M.
00:00–24:00
12-hour clock or for a 24-hour
24 hour clock
clock.
Show Bookmarks
On*
Off
When set to No, the Bookmarks container is
not shown in Held Jobs.
Web Page Refresh
Rate
30–300
(120*)
The range is in seconds.
Contact Name
Location
text field
NULL*
text field
NULL*
Alarms
Alarm Control
Alarm Control sets the function of each alarm.
Off–The MFP does not sound an alarm.
Controls whether the MFP sounds an alarm when
the device requires operator intervention.
Off
Single*
Continuous
Single–The MFP sounds three quick
beeps.
Continuous–The MFP repeats three beeps
every 10 seconds.
Toner Alarm
Off*
Toner Alarm is activated when the print
cartridge or a toner cartridge is low on toner.
Single
Continuous
Settings
43
Using MFP menus
Menu item
Purpose
Values and descriptions
Timeouts
Specifies the amount of time Standby Mode
Touch the LCD screen (soft buttons) or press
any of the control panel hard buttons to exit
(wake up) from this mode.
the MFP waits to return to the
Disabled
2–240 (15*)
home screen, receive an end-
of-job message, or receive
additional bytes of data from
the computer.
Disabled—Disables Standby Mode.
2–240—Specifies the amount of time in
minutes that the MFP waits before the LCD
dims to 15% brightness.
Note: Wait Timeout is only
available when using
PostScript emulation. This
menu value has no effect on
PCL emulation print jobs.
Power Saver Mode It sets the number of minutes that pass after
entering Standby Mode before the MFP goes
Disabled
into a reduced power state called Power
2–240 (60*)
Saver Mode.
If Standby Mode is disabled, which is
considered a setting of 0, then Power Saver
Mode is the number of minutes of inactivity
that occurs before entering Power Saver
Mode.
Print the menu settings page to determine the
current Power Saver setting. When the MFP is
in Power Saver Mode, it is still ready to
receive print jobs.
Disabled—Disables Power Saver Mode.
Disabled is not available if Energy Conserve is
set to On.
2–240 (60*)—Specifies the amount of time
after exiting Standby Mode or after finishing a
print job before the MFP goes into Power
Saver mode.
For example, select 15 to put the MFP in
Power Saver mode 15 minutes after it finishes
a print job. This uses much less energy, but
requires more warm-up time for the MFP.
Select 15 if your MFP shares an electrical
circuit with room lighting and you notice lights
flickering. Select a high value if the MFP is in
constant use. Under most circumstances, this
keeps the MFP ready to print with minimum
warm-up time. Select a value between 1 and
240 minutes for a balance between energy
consumption and a shorter warm-up period.
Note: When the MFP enters Power Saver
Mode, for the entire duration in this mode,
Screen Brightness is set to 15. Touch the LCD
screen or press any of the control panel hard
buttons to exit (wake up) from this mode.
Screen Timeout
15–300 (30*)
Disabled—Disables Screen Timeout.
15–300—Specifies the amount of time in
seconds before the LCD returns to the home
screen due to inactivity.
Settings
44
Using MFP menus
Menu item
Purpose
Values and descriptions
Timeouts
Print Timeout
Disabled
Disabled—Disables Print Timeout.
(continued)
1–255—Specifies the amount of time in
seconds the MFP waits for an end-of-job
message before canceling the remainder of
the print job.
1–255 (90*)
Note: When the timer expires, any partially
formatted page still in the MFP is printed, and
other input ports are examined to see if data
exists.
Wait Timeout
Disabled
Disabled—Disables Wait Timeout.
15...65535—Specifies the amount of time in
seconds the MFP waits for additional data
before it cancels the job.
15...65535 (40*)
Network Job
Timeout
Disabled—Disables Network Job Timeout.
1–255—Specifies the amount of time in
seconds the MFP waits before canceling a
network job. If a value between 1 to 9 is
selected, the setting is saved as 10.
Disabled
1-255 (90*)
Print Recovery
Specifies whether the MFP
continues from certain offline
situations, reprints jammed
pages, or waits until the entire
page is processed and ready
to be printed.
Auto Continue
Disabled*
5–255
Lets the MFP automatically continue from
certain offline situations when not resolved
within the specified time period.
Disabled—Disables Auto Continue.
5–255—Specifies the amount of time in
seconds that the MFP waits.
Jam Recovery
Specifies whether the MFP reprints jammed
pages.
On
Off
On—The MFP reprints jammed pages.
Off—The MFP does not reprint jammed
pages.
Auto*
Auto—The MFP reprints a jammed page
unless the memory required to hold the page
is needed for other MFP tasks.
Page Protect
Successfully prints a page that may otherwise
generate Complex Pageerrors.
Off*
On
Off—Prints a partial page of data if memory is
insufficient to process the entire page.
On—Ensures that an entire page is
processed before it prints.
Note: If, after selecting On, the page still
cannot print, reduce the size and number of
fonts on the page, or increase the installed
printer memory.
Note: For most print jobs, On is not needed.
When On is selected, printing may be slower.
Settings
45
Using MFP menus
Menu item
Purpose
Values and descriptions
Printer Language
Specifies the default printer
language used to
communicate data from the
computer to the MFP.
PCL Emulation*
PS Emulation
PCL emulation—Uses a PCL interpreter for
incoming host communications.
PostScript emulation—Uses a PS interpreter
for incoming host communications.
Note: This menu item is not
available from the LCD. It is
only available on the MFP
Embedded Web
Server.Setting a printer
language as the default does
not prevent a software
application from sending print
jobs that use the other
language.
Print Area
Modifies the logical and
physical printable area.
Normal*
Note: The Whole Page setting only affects
pages printed using PCL 5 interpreter. This
setting has no effect on pages printed using
the PCL XL or PostScript interpreters. If
attempting to print any data in the non-
printable area defined by Normal Print Area,
the MFP clips the image at the boundary
defined by the Normal defined printable area.
Fit to Page
Whole Page
Note: This menu item is not
available from the LCD. It is
only available on the MFP
Embedded Web Server.
Download Target
Specifies the storage location RAM*
for downloaded resources.
All downloaded resources are automatically
stored in printer memory (RAM).
Storing downloaded
Flash
All downloaded resources are automatically
stored in flash memory.
resources in flash memory is
permanent storage rather
than the temporary storage
that RAM provides. The
resources remain in the flash
memory even when the MFP
is turned off.
Note: Flash appears as a menu item if a
formatted, nondefective optional flash
memory card which is not Write or Read/Write
password protected is installed.
Note: This menu item is not
available from the LCD. It is
only available on the MFP
Embedded Web Server.
Resource Save
Specifies what the MFP does Off*
with downloaded resources,
such as fonts and macros
The MFP retains downloaded resources only
until memory is needed. It then deletes those
resources associated with the inactive printer
language.
stored in RAM, if the MFP
receives a job that requires
On
The MFP retains all downloaded resources for
all printer languages during language
changes and MFP resets. If the MFP runs out
of memory, 38 Memory Fullappears.
more memory than is
available.
Note: This menu item is not
available from the LCD. It is
only available on the MFP
Embedded Web Server.
Banner Page
Specifies if the print job
should be printed as a
Banner Page.
Off*
On
To set to Off, clear the check box.
To set to On, select the check box.
Note: This menu item is not
available from the LCD. It is
only available on the MFP
Embedded Web Server.
Settings
46
Using MFP menus
Menu item
Purpose
Values and descriptions
Factory Defaults
Returns MFP settings to the
factory default values.
Restore Now
• All menu items are returned to the factory
default values except:
– Display Language
– All settings in the Fax, E-mail, and FTP
Settings menu items, the Parallel <x>
menu items, the Serial <x> menu items,
the Standard Network and Network <x>
menu items, and the Standard USB and
USB <x> menu items
• All downloaded resources (fonts, macros,
and symbol sets) in printer memory (RAM)
are deleted. (Resources residing in flash
memory are unaffected.)
Do Not Restore*
User-defined settings remain.
Copy Settings
Use these menu items to set the MFP for settings related to copying.
Menu item
Purpose
Values and descriptions
Content
Specifies the type of content
contained in the copy job.
Text
The copy job contains mostly text or line art.
Text/Photo*
Photograph
The copy job contains a mixture of text and graphics.
The copy job is a high quality photograph or high
quality inkjet print that is primarily composed of
images.
Printed image The copy job is halftoned, such as documents printed
on a laser printer or pages from a magazine that are
primarily composed of images. A halftone is a
collection of black and white dots arranged to simulate
the brightness values of grayscale images.
Settings
47
Using MFP menus
Menu item
Purpose
Values and descriptions
Duplex
Specifies how the output is
printed.
1 sided to 1
sided*
The original draft placed in the ADF has printing on
one side of a sheet of paper. The requested copy is
one-sided, so each copied sheet only has an image
on one side of the sheet. The copy mimics the original
exactly.
The orientation of each sheet
defaults to portrait. The
binding defaults to long edge.
For information on long edge
binding, see Duplex Bind on
1 sided to 2
sided
The original draft has printing on one side of a sheet
of paper. The requested copy is two-sided, so an
image of an original page is placed on each side of a
copied sheet. For example, if the original is six sheets,
the copy is three sheets with printing on both sides.
Paper Saver
Specifies how many images of Off*
pages from a print job to place
on one printed page of print
Places the image of one page from the print job onto
one printed page.
2 on 1 Portrait Places the images of two pages from the print job
onto one printed page with portrait orientation.
media.
2 on 1
Landscape
Places the images of two pages from the print job
onto one printed page with landscape orientation.
4 on 1 Portrait Places the images of four pages from the print job
onto one printed page with portrait orientation.
4 on 1
Landscape
Places the images of four pages from the print job
onto one printed page with landscape orientation.
Print Page
Borders
Specifies if a border is printed On*
around the edge of the page at
the margins.
A page border prints when Paper Saver is set to 2 on
1 Portrait, 2 on 1 Landscape, 4 on 1 Portrait, or 4 on 1
Landscape.
Off
A page border does not print.
Collate
Keeps the pages of a print job On*
stacked in sequence when
making multiple copies of the
job.
Copies the entire job the number of times specified.
For example, if you set Copies to 2 and have three
pages to copy, the MFP output is page 1, page 2,
page 3, page 1, page 2, page 3.
Off
Copies each page of a job the number of times
specified. For example, if you set Copies to 2 and
have three pages to copy, the MFP output is page 1,
page 1, page 2, page 2, page 3, page 3.
Settings
48
Using MFP menus
Menu item
Purpose
Values and descriptions
Original Size
Provides a list of possible
Letter (8.5 x
(* Denotes a country/region-specific factory default
value.)
scanner sizes to select from to 11 in.)*
specify the size of the original
Executive
copy document.
(7.25 x
10.5 in.)
Legal (8.5 x
14 in.)
A4 (210 x
297 mm)*
A5 (148 x
210 mm)
JIS B5 (182 x
257 mm)
Folio (8.5 x
13 in.)
Statement (5.5
x 8.5 in.)
Mixed Letter/
Legal
Copy To
Source
Provides a list of possible print Tray 1*
media sources to send the
Tray 1, the standard tray, or the multipurpose feeder is
the specified print media source selected to receive
the copy job.
Auto Size
copy job to for printing.
Match
Tray x is one tray of Tray 2–Tray 5. Tray 2–Tray 5 are
only listed as selections in the values list based on
whether the same number of optional drawers are
installed. For example, if only two optional drawers are
installed, Tray 2 and Tray 3 appear in the values list.
Manual
Feeder
Tray <x>
Only one of the values can be the specified print
media source at one time.
An envelope feeder cannot be a value even if one is
installed.
Transparency Places a sheet of paper
On*
Off
Select On to have sheets placed between
transparencies.
Separators
between transparencies.
Select Off to not have sheets placed between
transparencies.
Separator
Sheets
Places a sheet of paper
between pages, copies, or
jobs based on the value
selected.
Off*
Between
Pages
Between
Copies
Between Jobs
Separator
Source
Provides a list of possible print Tray 1*
Tray 2–Tray 5 are only listed as selections in the
values list based on whether the same number of
optional drawers are installed. For example, if only two
optional drawers are installed, Tray 2 and Tray 3
appear in the values list.
media sources where the
Manual
separator sheets could be
Feeder
accessed.
Tray <x>
An envelope feeder cannot be a value even if one is
installed.
Settings
49
Using MFP menus
Menu item
Purpose
Values and descriptions
Darkness
Specifies the level of darkness 1–9 (5*)
for the copy job.
A graphic representation depicts the values. As the
right or left scroll button is touched, the asterisk
moves back and forth on the line. 1 is next to the - and
9 is next to the +. As shown, 5 is the current value.
-
+
Number of
Copies
Specifies the number of copies 1–999 (1*)
for the copy job.
Overlay
Specifies the selection for
overlay text to print on each
page of the copy job.
Confidential
Copy
The Custom value is not shown unless text is entered
into the Custom Overlay text field from the EWS page.
The text used for the overlay is what the user entered
on the EWS page, but Custom must be selected in the
menu for the text to be printed as an overlay on each
page.
Draft
The overlay looks similar to
the following on a page:
Urgent
Custom
Off*
Custom
Specifies a custom overlay.
text entry field Use the text entry field to specify a custom overlay.
The field has a 64-character limit.
Allow priority
copies
Allows interruption to a
On*
Off
Interrupts the print job at the next page.
network print job, so the MFP
may be used as a copier to
copy a page or document.
Interrupts the print job at the next job boundary which
means between incoming individual print jobs.
Background
Removal
Adjusts the amount of
background visible on a copy.
-4 to +4 (0*)
-4 sets Background Removal to off.
+4 sets Background Removal to the maximum
allowed.
Contrast
Specifies the contrast used for 0–5
the copy job. The default is
dependent on the Content
menu item. If the Content
menu item is reset from the
default setting, then the default
for Contrast is reset, also.
Best for content has a default value, also, since the
value is dependent on the Content menu item. For
text, the Contrast default value is 5. The default is 0 for
items other than mono text.
Best for
content*
Any reset of the Content value resets the default of
the Best for content value.
Shadow Detail Adjusts the amount of shadow -4 to +4 (0*)
detail visible on a copy.
-4 preserves the least amount of shadow detail.
+4 preserves the most shadow detail.
Scan edge to
edge
Specifies if the original
document is scanned edge-to-
edge prior to making copies.
Off*
On
Settings
50
Using MFP menus
Fax Settings
Use these menu items to set the MFP settings related to faxing.
Menu item
Purpose
Values and descriptions
Fax Mode
Sets which fax
method or mode is
used.
Analog
If the MFP does not have a modem, this menu item
does not appear.
Fax Server
Analog Fax
Setup
Specifies the link
to analog fax
setup. With analog
fax, the fax method
is by a telephone
line.
link
If the MFP does not have a modem, Fax Setup link
does not appear.
General Fax Setting
Fax Server
Setup
Specifies the link
for fax server
setup. The fax job
is sent to a fax
server for
link
transmission.
Analog Fax Setup
With analog fax, the fax method is by a telephone line. Use the following menu items to set up analog fax.
Settings
51
Using MFP menus
General Fax Settings
Menu item
Purpose
Values and descriptions
Station Name
Specifies the name of the fax
within the MFP. The name could be
a person’s name or the name of a
company.
text entry field
The text entry field is limited to eight
characters.
Enter the name in the provided field
using the virtual alphanumeric
keyboard screen. See Virtual
Station Number
Station ID
Specifies the fax phone number.
limited text entry
field
Text entry characters are limited to:
0–9, (, ), ., +, -, and a space.
Station Name
Station Number
Caller ID
Sets the caller ID pattern. This
menu item is available in countries
that use multiple Caller ID patterns.
DTMF
FSK
Enable Manual Fax
Sets the MFP to manual fax only,
which requires a line splitter and a
telephone hand set. Use a regular
telephone to answer an incoming
fax job and to dial a fax number.
On
Off*
Note: Touch # 0 on the numeric
keypad to go directly to the Manual
Fax function.
Memory Use
Defines the amount of
All receive
Mostly receive
Equal*
All the memory is set to receive fax
jobs.
non-volatile memory used in
relation to fax for a fax job. The
default setting splits an equal
amount of memory between
sending and receiving fax jobs.
However, when one of the values is
set, then the memory is not set
equally.
Most of the memory is set to receive
fax jobs.
Splits the memory for sending and
receiving fax jobs into equal
amounts.
Mostly sent
All send
Most of the memory is set to send
fax jobs.
All the memory is set to send fax
jobs.
Cancel Faxes
Sets the MFP to have the option of Allow*
canceling fax jobs. If this is not
Allows fax job cancelation. Causes
the Fax column to appear on the
Cancel Jobs screen.
allowed, the Cancel Faxes menu
item is hidden and does not appear
Don’t Allow
Canceling fax jobs is not allowed
since the Cancel Faxes menu item
does not appear.
on the LCD.
Settings
52
Using MFP menus
Virtual alphanumeric keyboard
Shortcut Name:
!”#
d
Enter
123
abc
a
b
c
e
f
g
h
i
j
k
r
l
m
t
n
u
o
p
v
q
w
s
y
@
x
z
Space
,
.
The entire keyboard cannot be shown on one screen, so there are tabs at the top of the screen used to access the other
screens. The screen shown here has letters and some punctuation symbols. To reach the screen with numbers, for
instance, touch the tab at the top of the keyboard which shows 123.
Settings
53
Using MFP menus
Fax Send Settings
Menu item
Purpose
Values and descriptions
Resolution
Defines quality in dots per inch (dpi). A Standard*
Standard is 100 x 100 dpi.
Fine is 200 x 200 dpi.
higher resolution gives greater print
Fine
quality, but it increases the fax
transmission time for outgoing faxes.
Super Fine
Ultra Fine
Super Fine is 300 x 300 dpi.
Ultra Fine is 400 x 400 dpi.
Original Size
Provides a list of possible scanner
sizes to select from to specify the size
of the original copy document.
Letter (8.5 x 11 in.)*
(* Denotes a country/region-specific
factory default value.)
Executive (7.25 x
10.5 in.)
8.5 in. supports Mixed Letter/Legal.
Legal (8.5 x 14 in.)
A4 (210 x 297 mm)*
A5 (148 x 210 mm)
JIS B5 (182 x
257 mm)
Folio (8.5 x 13 in.)
Statement (5.5 x
8.5 in.)
Mixed Letter/Legal
Content
Specifies the type of content contained Text*
in the fax job.
The fax job contains mostly text or line
art.
Text/Photo
The fax job contains a mixture of text
and images.
Photograph
1–9 (5*)
The fax job contains only images.
Darkness
Specifies the level of darkness for the
fax job.
A graphic representation depicts the
values. As the right or left scroll
button is touched, the asterisk moves
back and forth on the line. 1 is next to
the - and 9 is next to the +. As shown,
5 is the current value.
-
+
Dial Prefix
A numeric entry field is provided to
enter numbers. The previously entered
numbers are shown.
Number string
The entry field is limited to 16
characters. Text entry characters are
limited to:
The dial prefix could be a country code
or a code businesses use to dial an
outside line.
0–9, (, ), ., +, -, and a space.
Automatic
Redial
Specifies the number of times the MFP 0–9 (5*)
automatically tries to send the fax job
again by resubmitting the Fax To
number.
Redial
Frequency
Select a range in minutes for the
number of redials to occur in that time
span.
1–200 (3*)
Behind a
PABX
Enables or disables switchboard blind On
dialing without a dial tone.
Off*
Do not wait for a dial tone.
Wait for a dial tone.
Settings
54
Using MFP menus
Menu item
Purpose
Values and descriptions
Enable ECM
Enables Error Correction Mode for fax On*
jobs, which makes faxing more
ECM is enabled.
Off
ECM is disabled.
reliable.
Enable Fax
Scans
Allows sending faxes by scanning at
the MFP.
On*
Off
Fax scans are enabled.
Fax scans are disabled.
Driver to fax jobs can be sent.
Driver to Fax
Allows driver to fax jobs to be sent by
the MFP.
On*
Off
Driver to fax jobs cannot be sent.
Driver to fax jobs are treated like
PostScript jobs.
Allow Save as Allows for saving fax numbers as
On*
Off
A Save as Shortcut button appears on
the screen.
Shortcut
shortcuts in the MFP.
A Save as Shortcut button does not
appear on the Fax Destination screen.
Dial Mode
Specifies the dialing sound, either as a Tone*
tone or a pulse.
A tone sounds for each number dialed.
Pulse
A pulsating noise sounds for each
number dialed.
Note: This menu item may not be
available in all countries or regions.
Background
Removal
Adjusts the amount of background
visible on a copy.
-4 to +4 (0*)
-4 sets Background Removal to off.
+4 sets Background Removal to the
maximum allowed.
Contrast
Specifies the contrast used for the
scan job. The default is dependent on
the Content menu item. If the Content
menu item is reset from the default
setting, then the default for Contrast is
reset also.
0–5
Best for content has a default value,
also, since the value is dependent on
the Content menu item. For more
mono text, the Contrast default value
is 5. The default is 0 for items other
than mono text.
Best for content*
Any reset of the Content value resets
the default of the Best for content
value.
Shadow detail Adjusts the amount of shadow detail
visible on a copy.
-4 to +4 (0*)
-4 preserves the least amount of
shadow detail.
+4 preserves the most shadow detail.
Scan edge to Specifies if the original document is
Off*
On
edge
scanned edge-to-edge prior to sending
the fax job.
Settings
55
Using MFP menus
Fax Receive Settings
Menu item
Purpose
Values and descriptions
Enable Fax Receive Allows fax jobs to be received by the
MFP.
On*
Off
Fax jobs can be received.
Fax jobs cannot be received.
Rings to Answer
Auto Reduction
Sets number of times the MFP rings to 1–25 (3*)
indicate an incoming fax job.
Scales an incoming fax job so it fits the On*
size of the print media loaded in the
Scales the incoming fax.
Off
Does not scale the incoming fax.
designated fax source. For more
follows.
Paper Source
Specifies the print media source
selected to supply print media for the
MFP to print an incoming fax.
Auto*
The print media source is
automatically selected by the MFP.
Tray <x>
The standard tray, Tray 1, or Tray <x>,
which is one tray (Tray 2–Tray 5),
based on how many optional drawers
are installed and based on which one
is specified as the print media source.
MP Feeder
The multipurpose feeder is the
specified print media source.
Duplex
Sets duplex printing (two-sided
printing) either on or off for incoming
fax jobs.
On
The incoming fax is a duplex job.
Off*
The incoming fax is not a duplex job.
This menu item appears if an optional
duplex unit is installed or if the MFP
model has an internal duplex unit.
Fax Footer
Prints the transmission information at
the bottom of each page from a
received fax.
On
Select On to print the footer.
Off*
Select Off to prevent the footer from
printing.
Settings
56
Using MFP menus
Fax Log Settings
Menu item
Purpose
Values and descriptions
Transmission Log
Selects whether the MFP prints a log
with details about the fax job sent. If
the fax job failed to send, the header
on the page reads “Fax Failed” instead
of “Transmission Log.”
Print Log*
The MFP prints a page indicating
information about the fax job sent
that includes the fax number and the
time the fax job was sent.
Do not print log
The MFP does not print the log.
Print only for error The MFP prints a page with
information if the fax job failed to be
sent.
Receive Error Log
Auto Print Logs
Sets the MFP to print a log of received Print Never*
fax jobs for each one that had an error
The MFP never prints a log.
The MFP prints a log.
Print on Error
when it was received.
Specifies that a log prints after 45 fax
jobs have been sent or received.
On*
The MFP prints a log of sent or
received fax jobs.
Off
The MFP does not print a log of sent
or received fax jobs.
Log Paper Source
Specifies the print media source
selected to supply print media for the
MFP to print a log of all sent and
received faxes. Envelopes do not
apply.
Tray 1*
Tray 1 (the standard tray) is the
specified print media source.
Manual Feeder
The multipurpose feeder is the
specified print media source.
Note: This menu item applies to all
scan functions.
Tray <x>
x is one tray of Tray 2–Tray 5. Tray 2–
Tray 5 are only listed as selections in
the values list based on whether the
same number of optional drawers are
installed. For example, if only two
optional drawers are installed, Tray 2
and Tray 3 appear in the values list.
(if one or more
optional drawers
are installed)
Only one tray is the specified print
media source.
Logs Display
Specifies if a send log shows a dialed Remote Station
Shows the remote station name of a
fax job in the log.
phone number or a remote station
name.
Name*
Dialed Number
Shows the phone number of a fax job
in the log.
Enable Job Log
Enable Call Log
Sets the MFP to track the most recent On*
The MFP does track fax jobs.
The MFP does not track fax jobs.
The MFP does track fax calls.
The MFP does not track fax calls.
fax jobs.
Off
Sets the MFP to track the most recent On*
fax calls.
Off
Settings
57
Using MFP menus
Speaker Settings
Menu item
Purpose
Values and descriptions
Speaker Mode
Specifies how long the speaker Always Off
remains on.
Always On
The speaker is set off.
The speaker is set on.
On until Connected*
The speaker is on until the fax
connection is made.
Speaker Volume
Ringer Volume
Specifies the volume setting.
Low
The speaker volume is low.
The speaker volume is high.
The speaker volume is on.
The speaker volume is off.
High*
On*
Off
Sets the MFP fax speaker
ringer volume.
Distinctive Ring Settings
Menu item
Purpose
Values and descriptions
Single Ring
Answers calls with a single ring
pattern.
On*
Off
The single ring pattern is set on.
The single ring pattern is set off.
The double ring pattern is set on.
The double ring pattern is set off.
The triple ring pattern is set on.
The triple ring pattern is set off.
Double Ring
Triple Ring
Answers calls with a double ring
pattern.
On*
Off
Answers calls with a triple ring pattern. On*
Off
Settings
58
Using MFP menus
Fax Server Setup
Menu item
Purpose
Values and descriptions
To format
text entry field
Use [#] for the fax number. For example:
[#]@fax.thecompany.com
Reply Address
Subject
text entry field
text entry field
text entry field
This field is required.
Message
The text entry field is limited to 512
characters.
Primary SMTP
Gateway
value in text
value in text
Links to a Primary SMTP Gateway in E-mail
Secondary SMTP
Gateway
Links to a Secondary SMTP Gateway in
Image Format
Specifies the format of the PDF*
Portable Document Format
Tagged Image File Format
file to be faxed.
TIFF
Content
Specifies the type of
content contained in the
fax job.
Text*
The fax job contains mostly text or line art.
Text/Photo
The fax job contains a mixture of text and
images.
Photo
The fax job contains only images.
Fax Resolution
Darkness
Defines quality in dots per Standard
Standard is suitable for most documents.
Use Fine for documents with small print.
Use Super Fine for documents with fine
detail.
Use Ultra Fine for documents with graphics
or photographs.
inch (dpi). A higher
Fine
resolution gives greater
Super Fine
Ultra Fine
print quality, but it
increases the fax
transmission time for
outgoing faxes.
Specifies the level of
darkness for the fax job.
1–9 (5*)
A graphic representation depicts the values.
As the right or left scroll button is touched,
the asterisk moves back and forth on the
line. 1 is next to the - and 9 is next to the +.
As shown, 5 is the current value.
-
+
Orientation
Determines how text and Portrait*
graphics are oriented on
the page for the fax job.
Text and graphics are parallel to the short
edge. For more information about short
Landscape
Text and graphics are parallel to the long
edge. For more information about long
Settings
59
Using MFP menus
Menu item
Purpose
Values and descriptions
Original Size
Provides a list of possible Letter (8.5 x 11 in.)*
(* Denotes a country/region-specific factory
default value.)
scanner sizes to select
Executive (7.25 x
from to specify the size of
10.5 in.)
8.5 in. supports Mixed Letter/Legal.
the original scanned
Legal (8.5 x 14 in.)
A4 (210 x 297 mm)*
A5 (148 x 210 mm)
document for faxing.
JIS B5 (182 x
257 mm)
Folio (8.5 x 13 in.)
Statement (5.5 x
8.5 in.)
Mixed Letter/Legal
Use Multi-page TIFF Indicates that the jobs are On*
multiple-page Tagged
Multiple-page TIFF files are created.
Select the check box to turn it on.
Image File Format jobs.
Off
One TIFF file is created for each page.
Clear the check box to turn it off.
This menu item applies to
all scan functions.
Settings
60
Using MFP menus
E-mail Settings
Menu item
Purpose
Values and descriptions
E-mail Server Setup
Format
Specifies the format of the file to be
scanned.
PDF*
TIFF
Portable Document Format
Tagged Image File Format
JPEG
Joint Photographic Experts Group
PDF version
Content
Sets the version of an Adobe Acrobat
PDF file that is sent.
1.2
1.3
1.4
1.5*
1.6
This menu item applies to all scan
functions.
Specifies the type of content contained
in the e-mail.
Text
The e-mail job contains mostly text or
line art.
Text/Photo*
The e-mail job contains a mixture of
text and images.
Photo
Gray*
The e-mail job contains only images.
Color
Specifies if the MFP recognizes a color
image in the e-mail or sees the color
image in gray shades.
Does not send a color image in the e-
mail job.
Color
Sends the e-mail job with a color
image enclosed.
Resolution
Specifies the resolution of the
e-mail in dots per inch (dpi).
75 dpi
75–600 dpi are available for Gray.
75–300 are available for Color. See
150 dpi
200 dpi
300 dpi
400 dpi
600 dpi
Resolution is limited by the value set for
the Color menu item. If this value is set
to Color and Resolution is set to 400 or
600 dpi, the configuration is allowed, but
it is not seen in the normal workflow, so
the combinations are invalid. The
resolution is reduced to 300 dpi.
Darkness
Specifies the level of darkness for the
e-mail as a graphic representation of a
page that uses a fill pattern to indicate
various levels from light (1) to dark (9).
1–9 (5*)
Specifies the level of darkness for the
e-mail.
A graphic representation depicts the
values. As the right or left scroll
button is touched, the asterisk moves
back and forth on the line. 1 is next to
the - and 9 is next to the +. As shown,
5 is the current value.
-
+
Settings
61
Using MFP menus
Menu item
Purpose
Values and descriptions
Orientation
Specifies the default orientation of the
document to be sent in the
scan job.
Portrait*
Sends the original document as
portrait for the scan job, which means
text and graphics are parallel to the
short edge. For more information
about short edge, see Duplex Bind
Landscape
Sends the original document as
landscape for the scan job, which
means text and graphics are parallel
to the long edge. For more
information about long edge, see
Original Size
Provides a list of possible scanner sizes Letter (8.5 x
(* Denotes a country/region-specific
factory default value.)
to select from to specify the size of the
original document to be scanned.
11 in.)*
Executive
(7.25 x
10.5 in.)
Legal (8.5 x
14 in.)
A4 (210 x 297
mm)*
A5 (148 x 210
mm)
JIS B5 (182 x
257 mm)
Folio (8.5 x
13 in.)
Statement
(5.5 x
8.5 in.)
3 x 5 in.
4 x 6 in.
Business Card
Mixed Letter/
Legal
Photo JPEG Quality
JPEG Quality
Sets the quality of a JPEG photo image 5–90 (50%*)
in relation to file size and the quality of
the image.
A 5 setting gives a smaller file size,
but the quality of the image is
lessened.
This menu item applies to all scan
functions.
A 90 setting gives the best image
quality, but the file size is very large.
Sets the quality of a JPEG text or
text/photo image in relation to file size
and the quality of the image.
5–90 (75%*)
A 5 setting gives a smaller file size,
but the quality of the image is
lessened.
This menu item applies to Text,
Text/Photo, and all scan functions.
A 90 setting gives the best image
quality, but the file size is very large.
E-mail images sent
as
Attachment*
Web Link
Settings
62
Using MFP menus
Menu item
Purpose
Values and descriptions
Use multi-page TIFF Provides a choice between
On*
Multiple-page TIFF files are created.
single-page TIFF files and multiple-page
Select the check box to turn this item
on.
TIFF files. For a multiple-page scan to
e-mail job, either one TIFF file is created
containing all the pages, or multiple TIFF
files are created with one file for each
page of the job.
Off
One single TIFF file is created for
each page.
Clear the check box to turn this item
off.
This menu item applies to all scan
functions.
Transmission Log
Log Paper Source
Specifies when the transmission log
prints.
Print Log*
The e-mail transmission log always
prints.
The log page is a confirmation that the
e-mails transferred successfully.
Do not print
log
The e-mail transmission log does not
print.
Print only for
error
The e-mail transmission log only
prints when an error occurs.
Specifies the print media source used to Tray 1*
supply print media for the MFP to print a
log of all sent and received e-mails.
Tray 1 (the standard tray) is the
specified print media source.
Manual
Feeder
The multipurpose feeder is the
specified print media source.
Envelopes do not apply.
Note: This menu item applies to all scan
functions.
Tray <x>
x is one tray of Tray 2–Tray 5. Tray 2–
Tray 5 are only listed as selections in
the values list based on whether the
same number of optional drawers are
installed. For example, if only two
optional drawers are installed, Tray 2
and Tray 3 appear in the values list.
(if one or more
optional
drawers are
installed)
Only one tray is the specified print
media source.
E-mail Bit Depth
Enables the Mixed mode to have smaller 1 bit*
file sizes by using 1 bit images when
8 bit
Color is set to Off.
Allow Save as
shortcut
Allows saving of e-mail addresses as
shortcuts.
On
When it is set to No, the Save as
Shortcut button does not appear on
the E-mail Destination screen.
Off*
Background Removal Adjusts the amount of background
visible on a copy.
-4 to +4 (0*)
-4 sets Background Removal to off.
+4 sets Background Removal to the
maximum allowed.
Contrast
Specifies the contrast used for the
0–5
Best for content has a default value,
also, since the value is dependent on
the Content menu item. For more
is mono text, the Contrast default
value is 5. The default is 0 for items
other than mono text.
e-mail. The default is dependent on the
Content menu item. If the Content menu
item is reset from the default setting,
then the default for Contrast is reset also.
Best for
content*
Any reset of the Content value resets
the default of the Best for content
value.
Shadow Detail
Adjusts the amount of shadow detail
visible on a copy.
-4 to +4 (0*)
-4 preserves the least amount of
shadow detail.
+4 preserves the most shadow detail.
Scan edge to edge
Specifies if the original document is
scanned edge-to-edge prior to sending
the e-mail.
Off*
On
Settings
63
Using MFP menus
FTP Settings
Menu item
Purpose
Values and descriptions
Format
PDF*
TIFF
Portable Document Format
Tagged Image File Format
JPEG
Joint Photographic Experts Group
PDF version
Content
Sets the version of an Adobe
Acrobat PDF file that is sent.
1.2
1.3
1.4
1.5*
1.6
This menu item applies to all scan
functions.
Specifies the type of content
contained in the FTP job.
Text
The FTP job contains mostly text or line
art.
Text/Photo*
The FTP job contains a mixture of text
and images.
Photo
Gray*
The FTP job contains only images.
Color
Specifies if the MFP recognizes a
color image in the FTP job or sees
the color image in gray shades.
Does not send a color image in the FTP
job.
Color
Sends the FTP job with a color image
enclosed.
Resolution
Specifies the resolution of the FTP
job in dots per inch (dpi).
75 dpi
75–600 dpi are available for Gray. 75–300
previously.
150 dpi*
200 dpi
300 dpi
400 dpi
600 dpi
Resolution is limited by the value set
for the Color menu item. If this value
is set to Color and Resolution is set
to 400 or 600 dpi, the configuration
is allowed, but it is not seen in the
normal workflow, so the
combinations are invalid. The
resolution is reduced to 300 dpi.
Darkness
Specifies the level of darkness for
the FTP as a graphic representation
of a page that uses a fill pattern to
indicate various levels from light (1)
to dark (9).
1–9 (5*)
Specifies the level of darkness for the
FTP.
A graphic representation depicts the
values. As the right or left scroll button is
touched, the asterisk moves back and
forth on the line. 1 is next to the - and 9 is
next to the +. As shown, 5 is the current
value.
-
+
Orientation
Specifies the default orientation of
the document to be sent in the FTP
job.
Portrait*
Sends the original document as portrait
for the FTP job, which means text and
graphics are parallel to the short edge.
For more information about short edge,
Landscape
Sends the original document as
landscape for the FTP job, which means
text and graphics are parallel to the long
edge. For more information about long
Settings
64
Using MFP menus
Menu item
Purpose
Values and descriptions
Original Size
Provides a list of possible scanner
sizes to select from to specify the
size of the original document to be
scanned.
Letter (8.5 x 11
in.)*
(* Denotes a country/region-specific
factory default value.)
Executive (7.25 x
10.5 in.)
Legal (8.5 x 14 in.)
A4 (210 x 297
mm)*
A5 (148 x 210
mm)
JIS B5 (182 x
257 mm)
Folio (8.5 x
13 in.)
Statement (5.5 x
8.5 in.)
3 x 5 in.
4 x 6 in.
Business Card
Mixed Letter/Legal
Photo JPEG
Quality
Sets the quality of a JPEG photo
image in relation to file size and the
quality of the image.
5–90 (50%*)
5–90 (75%*)
A 5 setting gives a smaller file size, but
the quality of the image is lessened.
A 90 setting gives the best image quality,
but the file size is very large.
This menu item applies to all scan
functions.
JPEG Quality
Sets the quality of a JPEG text or
text/photo image in relation to file
size and the quality of the image.
A 5 setting gives a smaller file size, but
the quality of the image is lessened.
A 90 setting gives the best image quality,
but the file size is very large.
This menu item applies to Text, and
Text/Photo, and all scan functions.
Use Multi-Page
TIFF
Provides a choice between
On*
Off
Multiple-page TIFF files are created.
Select the check box to turn it on.
single-page TIFF files and multiple-
page TIFF files. For a multiple-page
scan to FTP job, either one TIFF file
is created containing all the pages,
or multiple TIFF files are created
with one file for each page of the job.
One single TIFF file is created for each
page.
Clear the check box to turn it off.
This menu item applies to all scan
functions.
Transmission
Log
Specifies when the transmission log Print Log*
prints.
The FTP transmission log always prints.
The FTP transmission log does not print.
Do not print log
The log page is a confirmation that
files transferred successfully.
Print only for error The FTP transmission log only prints
when an error occurs.
Settings
65
Using MFP menus
Menu item
Purpose
Values and descriptions
Log Paper
Source
Specifies the print media source
used to supply print media for the
MFP to print a log of all sent and
received FTPs. Envelopes do not
apply.
Tray 1*
Tray 1 (the standard tray) is the specified
print media source.
Manual Feeder
The multipurpose feeder is the specified
print media source.
Note: This menu item applies to all
scan functions.
Tray <x>
x is one tray of Tray 2–Tray 5. Tray 2–Tray
5 are only listed as selections in the
values list based on whether the same
number of optional drawers are installed.
For example, if only two optional drawers
are installed, Tray 2 and Tray 3 appear in
the values list.
(if one or more
optional drawers
are installed)
Only one tray is the specified print media
source.
FTP Bit Depth
Base file name
Enables the Text/Photo mode to
have smaller file sizes by using 1 bit
images when Color is set to Off.
1 bit*
8 bit
text entry
The default value is the following word:
image
Note: There is a 53-character limit for the
base file name. The following characters
or symbols are invalid:
* – asterisk
: – colon
? – question mark
< – less than symbol
> – greater than symbol
| – vertical bar
A time stamp is added to the end of the
base file name.
Allow Save as
Shortcut
Allows saving of FTP addresses as Yes*
When it is set to No, the Save as Shortcut
button does not appear on the FTP
Destination screen.
shortcuts.
No
Background
Removal
Adjusts the amount of background
visible on a copy.
-4 to +4 (0*)
-4 sets Background Removal to off.
+4 sets Background Removal to the
maximum allowed.
Contrast
Specifies the contrast used for the
FTP job. The default is dependent
on the Content menu item. If the
Content menu item is reset from the
default setting, then the default for
Contrast is reset, also.
0–5
Best for content has a default value, also,
since the value is dependent on the
Content menu item. For more information,
Contrast default value is 5. The default is
0 for items other than mono text.
Best for content*
Any reset of the Content value resets the
default of the Best for content value.
Shadow Detail
Adjusts the amount of shadow detail -4 to +4 (0*)
visible on a copy.
-4 preserves the least amount of shadow
detail.
+4 preserves the most shadow detail.
Scan edge to
edge
Specifies if the original document is Off*
scanned edge-to-edge prior to
On
sending the FTP job.
Settings
66
Using MFP menus
Scan to USB Settings
Menu item
Purpose
Values and descriptions
Format
PDF*
JPEG
TIFF
Portable Document Format
Joint Photographic Experts Group
Tagged Image File Format
PDF version
Content
Sets the version of an Adobe
Acrobat PDF file that is sent.
1.2
1.3
1.4
1.5*
1.6
This menu item applies to all scan
functions.
Specifies the type of content
contained in the scan to USB job.
Text
The scan to USB job contains mostly text
or line art.
Text/Photo*
Photo
Gray*
The scan to USB job contains a mixture of
text and images.
The scan to USB job contains only
images.
Color
Specifies if the MFP recognizes a
color image in the scan job or sees
the color image in gray shades.
Does not send a color image in the scan to
USB job.
Color
Sends the scan to USB job with a color
image enclosed.
Resolution
Specifies the resolution of the scan 75 dpi
job in dots per inch (dpi).
75–600 dpi are available for Gray. 75–300
previously.
150 dpi*
Resolution is limited by the value
set for the Color menu item. If this
value is set to Color and Resolution
is set to 400 or 600 dpi, the
configuration is allowed, but it is not
seen in the normal workflow, so the
combinations are invalid. The
200 dpi
300 dpi
400 dpi
600 dpi
resolution is reduced to 300 dpi.
Darkness
Specifies the level of darkness for
the scan job as a graphic
1–9 (5*)
Specifies the level of darkness for the scan
to USB jobs.
representation of a page that uses a
fill pattern to indicate various levels
from light (1) to dark (9).
A graphic representation depicts the
values. As the right or left scroll button is
touched, the asterisk moves back and
forth on the line. 1 is next to the - and 9 is
next to the +. As shown, 5 is the current
value.
-
+
Orientation
Specifies the default orientation of
the document to be sent in the scan
job.
Portrait*
Sends the original document as portrait for
the scan to USB job, which means text
and graphics are parallel to the short
edge. For more information about short
Landscape
Sends the original document as landscape
for the scan to USB job, which means text
and graphics are parallel to the long edge.
For more information about long edge, see
Settings
67
Using MFP menus
Menu item
Purpose
Values and descriptions
Original Size
Provides a list of possible scanner
sizes to select from to specify the
size of the original document to be
scanned.
Letter (8.5 x 11
in.)*
(* Denotes a country/region-specific
factory default value.)
Legal (8.5 x 14
in.)
Executive (7.25 x
10.5 in.)
Folio (8.5 x 13 in.)
Statement (5.5x
8.5 in.)
A4 (210 x 297
mm)*
A5 (148 x 210
mm)
JIS-B5 (182 x 257
mm)
Mixed Letter/
Legal
Photo JPEG
Quality
Sets the quality of a JPEG photo
image in relation to file size and the
quality of the image.
5–90 (50%*)
A 5 setting gives a smaller file size, but the
quality of the image is lessened.
A 90 setting gives the best image quality,
but the file size is very large.
This menu item applies to all scan
functions.
JPEG Quality
Sets the quality of a JPEG text or
text/photo image in relation to file
size and the quality of the image.
5–90 (75%*)
A 5 setting gives a smaller file size, but the
quality of the image is lessened.
A 90 setting gives the best image quality,
but the file size is very large.
This menu item applies to Text,
Text/Photo, and all scan functions.
Use multi-page
TIFF
Provides a choice between
single-page TIFF files and multiple-
page TIFF files. For a multiple-page
scan to FTP job, either one TIFF file
is created containing all the pages,
or multiple TIFF files are created
with one file for each page of the
job.
On*
Off
Multiple-page TIFF files are created.
Select the check box to turn it on.
One TIFF file is created for each page.
Clear the check box to turn it off.
This menu item applies to all scan
functions.
Scan Bit Depth
Base file name
Enables the Text/Photo mode to
have smaller file sizes by using 1 bit
images when Color is set to Off.
1 bit*
8 bit
text entry
The default value is the following word:
image
Note: There is a 53-character limit for the
base file name. The following characters
or symbols are invalid:
* – asterisk
: – colon
? – question mark
< – less than symbol
> – greater than symbol
| – vertical bar
A time stamp is added to the end of the
base file name.
Settings
68
Using MFP menus
Menu item
Purpose
Values and descriptions
Background
Removal
Adjusts the amount of background
visible on a copy.
-4 to +4 (0*)
-4 sets Background Removal to off.
+4 sets Background Removal to the
maximum allowed.
Contrast
Specifies the contrast used for the
scan job. The default is dependent
on the Content menu item. If the
Content menu item is reset from the
default setting, then the default for
Contrast is reset, also.
0–5
Best for content has a default value, also,
since the value is dependent on the
Content menu item. For more information,
Contrast default value is 5. The default is 0
for items other than mono text.
Best for content*
Any reset of the Content value resets the
default of the Best for content value.
Shadow Detail
Adjusts the amount of shadow
detail visible on a copy.
-4 to +4 (0*)
-4 preserves the least amount of shadow
detail.
+4 preserves the most shadow detail.
Scan edge to
edge
Specifies if the original document is Off*
scanned edge-to-edge prior to
On
sending the scan job.
Print Settings
Print settings consist of the following menus. Click any of the menus for more information:
Finishing Menu
Use these menu items to set the user default settings for all jobs. Printing from an application may override user default
settings.
Menu item
Purpose
Values and descriptions
Duplex
Sets duplex (two-sided) printing as
the default for all print jobs.
Off*
On
Prints on one side of the print media.
Prints on both sides of the print media.
Note: This menu item appears if an
optional duplex unit is installed.
Settings
69
Using MFP menus
Menu item
Purpose
Values and descriptions
Duplex Bind
Defines the way duplex pages are
bound and how the printing on the
back of the sheet (even-numbered
pages) is oriented in relation to the
printing on the front (odd-numbered
pages).
Long Edge*
Assumes binding along the long edge of the page (left edge for
portrait orientation and top edge for landscape orientation).
The following illustration shows long-edge binding for portrait
and landscape pages.
Note: This menu item appears if an
optional duplex unit is installed.
Binding
Back of sheet
Back of
sheet
Front of
next sheet
Binding
Front of next
sheet
Portrait
Short Edge
Assumes binding along the short edge of the page (top edge
for portrait orientation and left edge for landscape orientation).
The following illustration shows short-edge binding for portrait
and landscape pages.
Back of
sheet
Binding
Binding
Back of
sheet
Front of
next sheet
Front of
next sheet
Landscape
Copies
Sets the number of copies needed
as the MFP user default value.
1–999 (1*)
Values selected from the application or
printer driver always override values
selected from the LCD.
Blank Pages
Specifies whether to include
application-generated blank pages
as part of the printed output.
Do Not Print*
Print
Does not print application-generated
blank pages as part of the job.
Prints application-generated blank
pages as part of the job.
Settings
70
Using MFP menus
Menu item
Purpose
Values and descriptions
Collation
Keeps the pages of a print job
stacked in sequence when printing
multiple copies of the job.
Off*
On
Prints each page of a job the number
of times specified by the Copies menu
item. For example, if Copies is set to 2,
and three pages are sent to print, the
MFP prints page 1, page 1, page 2,
page 2, page 3, page 3.
Prints entire job the number of times
specified by the Copies menu item.
For example, if Copies is set to 2, and
three pages are sent to print, the MFP
prints page 1, page 2, page 3, page 1,
page 2, page 3.
Separator Sheets Inserts blank separator sheets
between jobs, between multiple
copies of a job, or between each
page of a job.
None*
Does not insert separator sheets.
Between Copies
Inserts a blank sheet between each
copy of a job. If Collation is Off, a blank
page is inserted between each set of
printed pages (all page 1’s, all page
2’s, and so on). If Collation is On, a
blank page is inserted between each
collated copy of the job.
Between Jobs
Inserts a blank sheet between jobs.
Between Pages
Inserts a blank sheet between each
page of a job. This is useful when
printing transparencies or wanting to
insert blank pages in a document for
notes.
Separator
Source
Specifies the source that holds
separator sheets.
Tray <x> (Tray 1*)
MP Feeder
Selects separator sheets from the
specified tray.
Only installed sources are shown in
the list of values.
Selects separator sheets from the
multipurpose feeder.
Note: Configure MP must be set to
Cassette.
Envelope Feeder
Selects an envelope as a separator
sheet.
Multipage Print
Prints multiple-page images on one Off*
side of a sheet of paper. This is also
Prints 1 page image per side.
Prints 2 page images per side.
Prints 3 page images per side.
Prints 4 page images per side.
Prints 6 page images per side.
Prints 9 page images per side.
Prints 12 page images per side.
Prints 16 page images per side.
2 Up
3 Up
4 Up
6 Up
9 Up
12 Up
16 Up
called n-up or Paper Saver.
Settings
71
Using MFP menus
Menu item
Purpose
Values and descriptions
Multipage Order Determines the positioning of
multiple page images when using
Multipage Print. For more
Horizontal*
Vertical
information, see Multipage Print on
Reverse Horizontal
Reverse Vertical
The positioning depends on the
number of images and whether the
images are portrait or landscape in
orientation.
For example, if selecting 4-Up multiple page printing and portrait orientation, the results differ
depending on the Multipage Order value selected.
Horizontal
Order
Vertical
Order
Reverse
Horizontal Order
Reverse
Vertical Order
1
3
2
4
1
3
4
2
4
1
3
3
4
1
2
2
Multipage View
Determines the orientation of a
multiple-page sheet.
Auto*
Lets the MFP choose between portrait
and landscape orientation.
Long Edge
Sets the long edge of the print media
as the top of the page (landscape). For
more information, see Duplex Bind
Short Edge
Sets the short edge of the print media
as the top of the page (portrait). For
more information, see Duplex Bind
Multipage Border Prints a border around each page
image when using Multipage Print.
None*
Solid
Does not print a border around each
page image.
Prints a solid line border around each
page image.
Settings
72
Using MFP menus
Quality Menu
Use these menu items to change settings that affect print quality and save toner. Printing from an application may override
user default settings.
Menu item
Purpose
Values and descriptions
Print Resolution
Specifies printed output resolution.
300 dpi
600 dpi*
1200 dpi
1200 Image Q
2400 Image Q
Toner Darkness
Lightens or darkens printed output
and conserves toner.
1–10 (8*)
• Select a lower value for finer line
width, lighter grayscale images, and
to lighten printed output.
A scale appears on the control
• Select a higher value for bolder line
widths or darker grayscale images.
• Select 10 for very bold text.
• Select a value less than 7 to
conserve toner.
panel LCD shown as follows. A
vertical bar ( | ) indicates the factory
default value. An arrow symbol ( V )
indicates a user default value and
the V moves left or right on the scale
while touching the left arrow or right
arrow buttons. When the default of
8 is selected, the V covers the
vertical bar as shown:
-.......v..+
Brightness
Contrast
Adjusts the gray value of printed
images.
-6 to +6 (0*)
0–5 (0*)
-6 is the maximum decrease.
+6 is the maximum increase.
Adjusts the contrast of printed
images.
0 is the maximum decrease.
5 is the maximum increase.
Utilities Menu
Use the Utilities Menu to print a variety of listings relating to available MFP resources, settings, and print jobs. Other menu
items let you set up MFP hardware and troubleshoot problems.
Menu item
Purpose
Values and descriptions
Factory Defaults
Returns the MFP settings to the
factory default values.
Restore Now
• All menu items are returned
to the factory default values
except:
This menu item is also available in the
Setup Menu.
– Display Language
– All settings in the Fax,
E-mail, and FTP Settings
menu items, the Parallel
<x> menu items, the Serial
<x> menu items, the
Standard Network and
Network <x> menu items,
and the Standard USB and
USB <x> menu items
• All downloaded resources
(fonts, macros, and symbol
sets) in MFP memory (RAM)
are deleted. (Resources
residing in flash memory are
unaffected.)
Do Not Restore*
User-defined settings remain.
Settings
73
Using MFP menus
Menu item
Purpose
Values and descriptions
Format Flash
Formats the flash memory.
On
Off*
On
Deletes any data stored in flash
memory and prepares the flash
memory to receive new
resources.
Do not turn off the MFP while the flash
is formatting.
Note: This menu item only appears if a
nondefective optional flash memory
card, which is not write or read/write
protected, is installed.
Cancels the request to format
the flash memory and leaves
current resources stored in flash
memory.
Defragment Flash Retrieves storage area lost when
resources are deleted from flash
memory.
The MFP transfers all resources
stored in flash memory to MFP
memory and then reformats the
flash memory option. When the
format operation is complete,
the resources are loaded back
into flash memory.
Warning: Do not turn off the MFP
while the flash is defragmenting.
Note: This menu item only appears if a
nondefective optional flash memory
card, which is not write or read/write
protected, is installed.
Off*
The MFP cancels the request to
defragment the flash memory.
Activate Hex
Trace
Helps isolate the source of a print job
problem. With Hex Trace selected, all
data sent to the MFP is printed in
hexadecimal and character
representation. Control codes are not
executed.
Touch Activate Hex Trace to
enter Hex Trace mode.
To exit Hex Trace mode, turn the
MFP off, wait 15 seconds, and
then turn the MFP on.
Coverage
Estimator
Provides an estimate of the
percentage of coverage of cyan,
magenta, yellow, and black on a page.
The estimate is printed on a separator
page.
Off*
On
Percent coverage is not printed.
Prints the estimated percentage
of coverage for each color on
the page.
Setup Menu
Use the Setup Menu to configure a variety of MFP features.
Menu item
Purpose
Values and descriptions
PCL Emulation*
Printer Language
Specifies the default printer language
used to communicate data from the
computer to the MFP.
PCL emulation—Uses a
PCL interpreter for
incoming host
PS Emulation
communications.
Note: Setting a printer language as the
default does not prevent a software
application from sending print jobs that
use the other language.
PostScript emulation—
Uses a PS interpreter for
incoming host
communications.
Resource Save
Specifies what the MFP does with
downloaded resources, such as fonts
and macros stored in RAM, if the MFP
receives a job that requires more
memory than is available.
Off*
On
The MFP retains
downloaded resources only
until memory is needed. It
then deletes those
resources associated with
the inactive printer
language.
Setting Resource Save to On causes
the MFP to reset and returns the LCD
to the home screen.
The MFP retains all
downloaded resources for
all printer languages during
language changes and
MFP resets. If the MFP
runs out of memory, 38
Memory Fullappears.
Settings
74
Using MFP menus
Menu item
Purpose
Values and descriptions
Download Target
Specifies the storage location for
downloaded resources.
RAM*
All downloaded resources
are automatically stored in
printer memory (RAM).
Storing downloaded resources in flash
memory is permanent storage rather
than the temporary storage that RAM
provides. The resources remain in the
flash memory even when the MFP is
turned off.
Flash
All downloaded resources
are automatically stored in
flash memory.
Note: Flash appears as a
menu item if a formatted,
nondefective optional flash
memory card that is not
Write or Read/Write
password protected is
installed.
Print Area
Modifies the logical and physical
printable area.
Normal*
Note: The Whole Page
setting only affects pages
printed using PCL 5
interpreter. This setting has
no effect on pages printed
using the PCL XL or
Fit to Page
Whole Page
PostScript interpreters. If
attempting to print any data
in the non-printable area
defined by Normal Print
Area, the MFP clips the
image at the boundary
defined by the Normal
defined printable area.
Factory Defaults
Returns printer settings to the factory
default values.
Restore Now
• All menu items are
returned to the factory
default values except:
– Display Language
– All settings in the
Parallel <x> menu
items, the Serial <x>
menu items, the
Standard Network
and Network <x>
menu items, and the
Standard USB and
USB <x> menu items
• All downloaded
resources (fonts,
macros, and symbol
sets) in printer memory
(RAM) are deleted.
(Resources residing in
flash memory are
unaffected.)
Do Not Restore*
User-defined settings
remain.
Settings
75
Using MFP menus
PostScript Menu
Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an
application may override user default settings.
Menu item
Purpose
Values and descriptions
Print PS Error
Prints a page defining the
PostScript emulation error when an
error occurs.
Off*
Discards the print job without
printing an error message.
On
Prints an error message
before it discards the job.
Font Priority
Establishes the font search order.
Resident*
The MFP searches printer
memory for the requested font
before searching the flash
memory.
Note: Font Priority only appears
when a formatted flash is installed,
is neither defective nor Read/Write
or Write protected, and Job Buffer
Size is not set to 100%.
Flash/Disk
The MFP searches the flash
memory for the requested font
before searching the printer
memory.
PCL Emulation Menu
Use these menu items to change printer settings that affect jobs using the PCL emulation printer language. Printing from an
application may override user default settings.
Menu item
Purpose
Values and descriptions
Font Source
Determines the set of fonts shown in Resident*
the Font Name menu item.
Shows all fonts resident in printer
RAM when the MFP ships from the
factory.
Flash
Download
All
Shows all fonts stored in flash
memory.
Shows all fonts downloaded to
printer RAM.
Shows all fonts available to the MFP
from all sources.
Font Name
Symbol Set
Identifies a specific font from the
specified font source.
R0 Courier*
The font name and font ID for all
fonts in the selected font source are
shown. The font source abbreviation
is R for resident, F for flash, and D for
download.
Determines the symbol set for a
specified font name.
10U PC-8 (US)*
A symbol set is a set of alphabetic
and numeric characters, punctuation,
and special symbols used when
printing with a selected font. Only the
symbol sets supported for the
(country/region-
specific factory default
values)
selected font name are shown.
12U PC-850 (non-US)*
(country/region-
specific factory default
values)
Settings
76
Using MFP menus
Menu item
Purpose
Values and descriptions
PCL Emulation
Settings
Changes the point size for scalable Point Size
typographic fonts.
Point size refers to the height of the
characters in the font. One point
equals approximately 1/72 of an
inch. Point sizes from 1 to 1008 in
increments of 0.25 points can be
selected.
1.00–1008.00 (12*)
Note: Point Size only appears for
typographic fonts.
Specifies the font pitch for scalable
monospaced fonts.
Pitch
Pitch refers to the number of fixed-
space characters in a horizontal inch
of type. A pitch from 0.08 to 100
characters per inch (cpi) in
0.08–100.00 (10*)
increments of 0.01 cpi can be
selected. For nonscalable
monospaced fonts, the pitch appears
but cannot be changed.
Note: Pitch only appears for fixed, or
monospaced, fonts.
Determines how text and graphics
are oriented on the page.
Orientation
Portrait*
Portrait prints text and graphics
parallel to the short edge of the
paper.
Landscape
Landscape prints text and graphics
parallel to the long edge of the paper.
For more information about short and
long edges, see Duplex Bind on
Determines the number of lines that Lines per Page
The MFP sets the amount of space
between each line (vertical line
spacing) based on the Lines per
Page, Paper Size, and Orientation
menu items. Select the correct Paper
Size and Orientation before changing
Lines per Page.
print on each page.
1–255
60* (US)
64* (non-US)
Sets the width of the logical page for A4 Width
Note: The 203 mm setting makes
the logical page wide enough to print
eighty 10-pitch characters.
A4-size paper.
198 mm*
203 mm
Specifies whether the MFP
automatically performs a carriage
return (CR) after a line feed (LF)
control command.
Auto CR after LF
Off—The MFP does not perform a
carriage return after a line feed
control command.
Off*
On
On—The MFP performs a carriage
return after a line feed control
command.
Specifies whether the printer
automatically performs a line feed
after a carriage return control
command.
Auto LF after CR
Off—The MFP does not perform a
line feed after a carriage return
control command.
Off*
On
On—The MFP performs a line feed
after a carriage return control
command.
Settings
77
Using MFP menus
Menu item
Purpose
Values and descriptions
Tray Renumber
Configures the MFP to work with
printer drivers or applications that
use different source assignments for
the sources: trays, the multipurpose
feeder, and the manual feed slot.
Assign MP Feeder
Off—The MFP uses factory default
source assignments.
Off*
None
0–199
None—The source ignores the
Select Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
Note: For more information about
assigning source numbers, see the
Technical Reference.
0–199—Select a numeric value to
assign a custom value to a source.
Assign Tray [x]
Off*
Off—The MFP uses factory default
source assignments.
None—The source ignores the
Select Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
None
0–199
0–199—Select a numeric value to
assign a custom value to a source.
Assign Env Feeder
Off—The MFP uses factory default
source assignments.
Off*
None—The source ignores the
Select Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
None
0–199
0–199—Select a numeric value to
assign a custom value to a source.
Assign Manual Paper
Off—The MFP uses factory default
source assignments.
Off*
None—The source ignores the
Select Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
None
0–199
0–199—Select a numeric value to
assign a custom value to a source.
Assign Man Env
Off*
Off—The MFP uses factory default
source assignments.
None—The source ignores the
Select Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
None
0–199
0–199—Select a numeric value to
assign a custom value to a source.
Settings
78
Using MFP menus
Menu item
Purpose
Values and descriptions
Tray Renumber
(continued)
View Factory Def
Shows the factory default value
assigned to each source. For
example:
MPF Default = 8
T1 Default = 1
T2 Default = 4
T3 Default = 5
T4 Default = 20
T5 Default = 21
Env Default = 6
MPaper Default = 2
MEnv Default = 3
The menu item is for viewing
information only. No item in the value
list can be selected.
All possible options appear even if
they are not installed.
Restore Defaults
Select On to return all source
assignments to factory default
values.
On
Off
PDF Menu
Use these menu items to change printer settings that affect PDF jobs.
Menu item
Purpose
Values and descriptions
Scale to Fit
Scales page content to fit the
selected print media size.
On
Yes—Scales the page to fit the
selected print media.
Off*
No—Does not scale the page; printed
text or graphics are cropped if they are
larger than the selected print media.
Annotations
Specifies whether to print
annotations in the PDF.
Do Not Print*
Print
Do Not Print—Does not print PDF
annotations.
Print—Prints PDF annotations.
Settings
79
Using MFP menus
HTML Menu
These menu items are used to change the printer HTML settings.
Menu item
Purpose
Values and descriptions
Font Name
Sets the default font for HTML
documents.
Albertus MT
Antique Olive
Apple Chancery
Arial MT
Intl CG Times
Intl Courier
Intl Univers
Joanna MT
Letter Gothic
Lubalin Graph
Marigold
Note: Times will be used in HTML
documents that do not specify a
font.
Avant Garde
Bodoni
Bookman
Chicago
MonaLisa Recut
Monaco
Clarendon
Cooper Black
Copperplate
Coronet
New CenturySbk
New York
Optima
Courier
Oxford
Eurostile
Palatino
Garamond
Geneva
StempelGaramnd
Taffy
Gill Sans
Times
Goudy
TimesNewRoman
Univers
Helvetica
Hoefler Text
Zapf Chancery
Font Size
Scale
Sets the default font size for HTML
documents.
1–255 pt (12 pt*)
Select point sizes from 1 to 255 points
in 1 point increments.
Scales the default font for HTML
documents.
1–400% (100%*)
Select scale sizes from 1 to 400% in
1% increments.
Orientation
Sets the page orientation for HTML Portrait*
documents.
Portrait—Prints text and graphics
parallel to the short edge of the paper.
Landscape
Landscape—Prints text and graphics
parallel to the long edge of the paper.
For more information about short and
long edges, see Duplex Bind on
Margin Size
Sets the page margin for HTML
documents.
8–255 mm (19 mm*) Sets the margin from 8 to 255 mm in
1 mm increments.
Backgrounds
Specifies whether to print
backgrounds in HTML documents.
Print*
Print—Prints HTML backgrounds.
Do Not Print
Do Not Print—Does not print HTML
backgrounds.
Image Menu
These menu items are used to change the size or orientation of a printed image or to invert a printed image.
Menu item
Purpose
Values and descriptions
Auto Fit
Selects optimal print media size,
scaling, and orientation.
On*
Off
Note: When set to On, this setting
overrides the scaling setting and can
override the orientation setting for
some images.
Invert
Inverts bi-tonal monochrome
images.
On
Note: Does not apply to GIF or JPEG.
Off*
Settings
80
Using MFP menus
Menu item
Purpose
Values and descriptions
Scaling
Scales the image to fit the print
media size.
Anchor Top Left
Best Fit*
Note: When the Auto Fit setting is set
to On, Scaling is automatically set to
Best Fit.
Anchor Center
Fit Height / Width
Fit Height
Fit Width
Orientation
Sets the image orientation.
Portrait*
Portrait—Prints text and graphics
parallel to the short edge of the paper.
Landscape
Rev Portrait
Rev Landscape
Landscape—Prints text and graphics
parallel to the long edge of the paper.
Reverse Portrait—Prints the portrait
image rotated 180 degrees.
Reverse Landscape—Prints the
landscape image rotated 180 degrees.
For more information about short and
long edges, see Duplex Bind on
Security
These menu items are used to set security levels on individual print jobs requiring a PIN and securing setup.
Menu item
Purpose
Values and descriptions
Authentication
Method
Authentication disabled*
Internal
If Authentication disabled is selected,
Function Access settings requiring
user IDs or passwords are ignored.
For more information, see Function
NTLM
Kerberos 5
LDAP
Note: For LDAP and LDAP +
GSSAPI, use the MFP Embedded
Web Server (EWS) interface.
LDAP + GSSAPI
Auto 'Log out' delay Sets a delay in seconds at 1–60 (3*)
the home screen before
an authenticated user is
automatically logged off.
Scan to PC Port
Range
This menu item is used by text entry
the system support
Valid text entries are two sets of
numerical values separated by a
colon.
person who has a port-
blocking firewall between
the MFP and their users.
The default is an empty text entry field.
Settings
81
Using MFP menus
Menu item
Purpose
Values and descriptions
Function Access
Menus
If Disabled is selected and set as the
user default, then access to everything
from the Menu button is disabled.
Enabled*
Disabled
Copy Access
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
For more information, see Functions
Function disabled
Fax Access
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
For more information, see Functions
Function disabled
E-mail Access
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
For more information, see Functions
Function disabled
FTP Access
This menu item and its values control
access to the Scan to FTP function.
No authentication
required*
Require User ID only
Require User ID and
Password
Function disabled
If Function Disabled is selected, the
menu item does not appear on the
LCD.
For more information, see Functions
Held Jobs Access
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
For more information, see Functions
Function disabled
Settings
82
Using MFP menus
Menu item
Purpose
Values and descriptions
Function Access
(continued)
‘
Flash Drive Scan
Selecting Function Disabled prevents
the Scan button from appearing.
Selecting No authentication required
lets any user perform the scan.
No authentication
required*
Require User ID only
Require User ID and
Password
Function disabled
If either Require User ID only or
Require User ID and Password is
selected, when the Scan to USB Drive
button is touched, a prompt for
authentication appears. The same
prompt occurs if a function button, like
Scan or E-mail, is touched on the
home screen.
If Function Disabled is selected, the
menu item does not appear on the
LCD.
For more information, see Functions
Flash Drive Print
Selecting Function Disabled causes
any file on the Flash Drive to be
unprintable. When the file is selected
for printing, an unrecognized file
screen appears. The only choice is to
delete the file.
No authentication
required*
Require User ID only
Require User ID and
Password
Function disabled
Selecting Require User ID only or
Require User ID and Password
causes the authentication screen to
appear when the Print button is
touched. The user must log on before
printing takes place.
If Function Disabled is selected, the
menu item does not appear on the
LCD.
For more information, see Functions
Lexmark Embedded
If Function Disabled is selected, the
menu item does not appear on the
LCD.
Solutions (LES) Access
No authentication
required*
Require User ID only
For more information, see Functions
Require User ID and
Password
Function disabled
Confidential Print
This menu item appears
on the Web page only; it
does not appear on the
LCD.
Job Expiration
Off*
Specifies the amount of time a
confidential job is held in memory
before it is deleted.
1 hour
4 hours
24 hours
1 week
Settings
83
Using MFP menus
Menu item
Purpose
Values and descriptions
Protect Menus
These security menu
items are always
Paper Menu
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Not protected
Accept Advanced
Password only*
Accept Advanced or User
Passwords
password protected when
either an Advanced
Password or a User
Password is set. If both
passwords are set, only
the Advanced Password is
valid.
Reports
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Not protected
Accept Advanced
Password only*
Accept Advanced or User
Passwords
Settings
Protection is not applied unless a valid
password is set, meaning that the
password field cannot be a null field.
The password protects General
Settings, Copy Settings, Fax Settings,
E-mail Settings, FTP Settings, Print
Settings, and Set Date and Time.
Security is protected when a password
is set.
Not protected
Accept Advanced
Password only*
Accept Advanced or User
Passwords
If both the Advanced and User
Passwords are set, only the Advanced
Password is valid for security.
Network/Ports
Not protected
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Accept Advanced
Password only*
Accept Advanced or User
Passwords
Shortcuts
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Not protected
Accept Advanced
Password only*
Accept Advanced or User
Passwords
Create Scan Profile
Not protected
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Accept Advanced
Password only*
Accept Advanced and
User Passwords
Protects the button on the Web pages
that is used to start the Scan to PC
applet.
LES configuration
Not protected
Protection is not applied for Lexmark
Embedded Solutions (LES)
configuration unless the password is
set, meaning that the password field
cannot be a null field.
Accept Advanced
Password only*
Accept Advanced or User
Passwords
Settings
84
Using MFP menus
Menu item
Purpose
Values and descriptions
Create/Change
Passwords
NTLM
Authentication
Setup
Allows registration or
removing registration of
the MFP with an NT
domain by a user with
administrator privileges on
the domain.
Domain Name
Domain Name—Enter the text entry
for the domain name. The factory
default for the variable domain name
is <domain>. Use the virtual
alphanumeric keyboard to enter the
text.
Domain PDC Name
Note: Either Registered
or Not Registered
appears on the status
message bar. Continueis
the pop-up message for
removing registration.
Domain PDC Name—Enter the text
entry for the domain PDC name. The
factory default for the Domain PDC
Name variable is an asterisk (*). Use
the virtual alphanumeric keyboard to
enter the text.
Note: Other pop-up messages
include:
• Unregistering this device will
prevent any use of NTLM
authentication until the device is
registered again.
• Keep registration
• Unregister now
Settings
85
Using MFP menus
Create, Change, and Remove Passwords
Create Advanced Password or Change/Remove Advanced Password
Menu item
Values and descriptions
Pop-up message
Password
text entry
The range for a password is 8–127 characters. Password must be a
minimum of 8
If a password less than eight characters is
characters.
entered, a pop-up message appears to instruct
the user to enter a password of a minimum of
eight characters.
Reenter Password
text entry
This entry must match the Password field or an Password and Reenter
error pop-up message appears.
Password did not
match.
Create User Password or Change/Remove User Password
Menu item
Values and descriptions
Pop-up message
Password
text entry
The range for a password is 8–127 characters. Password must be a
minimum of 8
If a password less than eight characters is
characters.
entered, a pop-up message appears to instruct
the user to enter a password of a minimum of
eight characters.
Reenter Password
text entry
This entry must match the Password field or an Password and Reenter
error pop-up message appears.
Password did not
match.
Settings
86
Using MFP menus
Set Date and Time
Menu item
Purpose
Values and descriptions
Time Zone
Sets the time zone for Not Set*
Prague
the fax.
US Hawaii
US Alaska
US/Can Pacific
Tijuana
Rome
Stockholm
Vienna
Warsaw
US/Can Mountain
US/Can Central
US/Can Eastern
US/Can Atl
Newfoundland
Brasilia, Braz.
Mid-Atlantic
Azores
Eastern Europe
Cairo
Helsinki
Athens
Istanbul
Israel
South Africa
Moscow
Cape Verde Is.
GMT
Tehran, Iran
Beijing, China
Urumqi
Ireland
London
Aus Western
Aus Central
Aus Eastern
Queensland
Tasmania
Northern Ter.
New Zealand
Korea
Central Europe
Amsterdam
Berlin
Bern
Brussels
Lisbon
Madrid
Paris
Japan
Current Date and
Time
This is a display item
only.
YYYY-MM-DD HH:MM The current year, month, date, hour, and
minute appear.
Year
Allows a manual
change to the year.
2003–2028
Year is expressed in one-year increments.
Month
Allows a manual
change to the month.
January
February
March
April
May
June
July
August
September
October
November
December
Day
Allows a manual
change to the date.
1–31
Day is expressed in one-day by date
increments. If Day is set to a date that is not in
the month, the month changes, and the new
date moves into that month. For example, if
June 31 is set, it becomes July 1. If June 32 is
set, it becomes July 2.
Hour
Allows a manual
0–23
0–59
The hour is expressed in one-hour
increments.
change to the hour.
Minute
Allows a manual
change to the minute.
The minute is expressed in one-minute
increments.
Settings
87
Using MFP menus
Menu item
Purpose
Values and descriptions
Automatic*
DST Mode
Allows methods of
changing Daylight
Savings Time (DST)
Mode.
The time is set by the time server.
The time is hand set.
Manual
Daylight Savings
On
Off
The default value depends on the date and
time.
Note: Once this value is changed, change
DST mode to Manual.
Time Server
IP
None
Time Server Name
4 field IP address
Any manual entries in this field are overridden
by DHCP values. For DHCP values, see
Allow NTP
Broadcast
On
Select the check box for On.
Clear the check box for Off.
Off*
Settings
88
Using MFP menus
Help Pages
These menu items are used to print some or all of the resident HelpPages. These pages contain information about MFP
settings for copy, fax, e-mail, and FTP, and ordering supplies.
If the LCD is set to a language other than English, Brazilian Portuguese, French, German, Spanish, or Italian, the document
prints in English.
The Helpmenu pages can be printed in the following languages from the Software and Documentation CD.
English
Spanish
Italian
Dutch
Polish
Brazilian Portuguese
French
Finnish
Norwegian
Russian
Swedish
Danish
German
Menu item
Purpose
Values and descriptions
Print all guides
Prints all HelpPagesmenu
topics.
After selecting this menu item, the Help Pages print, and the
MFP returns to Ready.
Copy guide
Prints the Copy guide on making
copies and changing settings.
E-mail guide
Prints the E-mail guide on
sending jobs to addresses, using
shortcut numbers, and using
address books.
Fax guide
FTP guide
Prints the Fax guide on typing
fax numbers, using shortcut
numbers, and faxing to one or
more recipients.
Prints the FTP guide on
scanning items to send to an
FTP site.
Information guide Prints the Information guide.
Print defects
guide
Prints the Print defects guide,
which aids in resolving repeating
defects for copy or print.
Supplies guide
Prints the Supplies guide, which
is about ordering supplies.
Help Pages
89
Using MFP menus
Manage Shortcuts
To manage Fax, E-mail, FTP, and Profile shortcuts, only deletions of an entry or a complete list are possible.
Note: Managing shortcuts is only available through the MFP Embedded Web Server.
The following example shows an FTP shortcuts screen. To delete all entries at once, select Delete List.
Select the radio button beside the one listing needed, and it changes from an unselected radio button to a selected radio
button as shown by the changed color in the center. Delete Entry is now active. Select Delete Entry to delete the selected
entry.
To delete an entire list of entries, select Delete List.
Results for:
legal doc
finance_report
personnel/roles
human_resources_report
Delete
Entry
Delete
List
Back
Managing shortcuts for Fax, E-mail, and Profile works in the same manner.
Manage Shortcuts
90
2
Understanding MFP messages
Messages appear on the MFP control panel LCD describing the current state of the MFP and indicating possible MFP
problems requiring intervention.
Status messages
Status messages provide information on the status of the MFP.
Message
Meaning
Action
Busy
The MFP is busy receiving,
processing, or printing data.
Press Stop to access the job queue.
Defragmenting Flash The MFP is defragmenting the flash Warning: Do not turn the MFP off while this message
DO NOT POWER OFF
memory to reclaim storage space
occupied by deleted resources.
is displayed.
Wait for the message to clear.
Disabling Menus
The MFP is responding to a request Wait for the message to clear.
to disable the menus by turning
Note: While the menus are disabled, printer settings
Menu Lockout to Off.
from the LCD cannot be changed. Only a system
support person should disable menus.
Enabling Menus
Flushing Buffer
The MFP is responding to a request Wait for the message to clear.
to enable the menus by turning
Menu Lockout to On.
The MFP flushes corrupted data and Wait for the message to clear.
discards the current print job.
Formatting Flash
DO NOT POWER OFF
The MFP is formatting the flash
memory.
Warning: Do not turn the MFP off while this message
is displayed.
Wait for the message to clear.
Hex Trace
The MFP is in Hex Trace mode.
Exit Hex Trace to print jobs normally. To exit Hex
Trace, unplug the MFP.
Hex Trace isolates the source of a
print job problem. When Hex Trace is
active, all data sent to the MFP prints
in hexadecimal and character
representation.
Invalid Engine Code The MFP engine code is not
programmed or if programmed, it is
invalid.
Download valid engine code to the MFP.
Note: Engine code may be downloaded while this
message is displayed.
Invalid Network Code The code in an internal print server
Download valid code to the MarkNet N8000 Series
is not valid. The MFP cannot receive internal print server.
and process jobs until valid code is
programmed into the internal print
server.
Note: Network code may be downloaded while this
message is displayed.
Invalid Scanner Code The scanner code is not
Download valid scanner code to the MFP.
programmed or if programmed, it is
invalid.
Note: Scanner code may be downloaded while this
message is displayed.
91
Status messages
Message
Meaning
Action
Maintenance
The MFP maintenance counter has
exceeded its limit, so the MFP
requires maintenance.
Replace the maintenance items. If necessary, reset
the MFP maintenance counter.
Network
Network [x]
Network [x], [y]
A network interface is the active
communication link.
Wait for the message to clear.
Notes:
• The current interface appears on the Menu Settings
Page. Interfaces shown without an x or y means the
active host interface is a standard interface.
• x indicates the active interface is connected to the
MFP through PCI connector x.
• x, y indicates the active interface is connected to
the MFP through channel y on PCI connector x, or
that x equals 0 on the standard network interface.
Parallel [x]
A parallel interface is the active
communication link.
Serial [x]
A serial interface is the active
communication link.
USB
USB [x]
The MFP is processing data through
the specified USB port.
[PJL RDYMSG]
Power Saver
This is the Printer Job Language
(PJL) Ready message.
The MFP is ready to receive and
process data. It is reducing its
electricity consumption while idle. If
the MFP remains inactive for the
period of time specified in the Power
Saver menu item (60 minutes is the
factory default), the Power Saver
message replaces the Ready
message.
Send a job to print.
Press any control panel button.
Printing
The MFP is printing a job.
Printing page [x]
A sheet of print media moves
through the MFP to be printed.
x represents the number of the sheet
being printed. Even though a duplex
(two-sided) sheet has two sides,
called pages, it only counts as one
sheet.
Printing page [x],
copy [a]/[b]
A sheet of print media moves
through the MFP to be printed.
x represents the number of the sheet
being printed. Even though a duplex
sheet has two sides, called pages, it
only counts as one sheet. So, pages
are not counted; only sheets passing
through the MFP are counted.
The total number of sheets in a set is
not known, but the number of sets is
known. For example, a user may
have requested that three copies
print, so there are three sets of
sheets, but the number of sheets is
unknown.
92
Status messages
Message
Meaning
Action
Printing page [x]/
[y], copy [a]/[b]
A sheet of print media moves
through the MFP to be printed.
x represents the number of the sheet
being printed. A sheet is considered
a front and back page of one piece of
print media. A group of sheets is
called a set. y represents the total
number of sheets in a set.
a is the number of the current set
printing. b is the total number of sets
to be printed. For example, a user
may send a 6-page duplex print job
and select three copies to print, so
there are three sheets to print for
each job. This makes one set. Three
sets must print before the user has
the complete job.
Programming Flash
DO NOT POWER OFF
The MFP is storing resources, such Warning: Do not turn the MFP off while this message
as fonts or macros, in flash memory. is displayed.
Wait for the message to clear.
Programming System
Code
DO NOT POWER OFF
The MFP is programming new
system code.
Warning: Do not turn the MFP off while this message
is displayed.
Wait for the message to clear and the MFP to reset.
Ready
The MFP is ready to receive and
process jobs.
Print, fax, scan, e-mail, copy, or use FTP.
Resetting the
Printer
The MFP is resetting to the current
default settings. Any active print jobs
are canceled.
Wait for the message to clear.
Restoring Factory
Defaults
The MFP is restoring the factory
default printer settings.
Wait for the message to clear.
Note: When factory default settings are restored:
• All downloaded resources (fonts, macros, symbol
sets) in the print memory are deleted.
• All menu settings from the LCD return to the factory
default setting except:
– The Display Language setting in the Setup Menu
– All settings in the Parallel Menu, Serial Menu,
Network Menu, Infrared Menu, LocalTalk Menu,
USB Menu, and Fax Menu
Standard Bin Full
[bin name] Full
The standard bin is full.
Remove the stack of print media from the standard
output bin to clear the message.
Toner Low
The print cartridge is low on toner.
• The message clears automatically when the cover
or door over the print cartridge is opened or if the
MFP power is turned off and then on.
• Replace the print cartridge. If it is not replaced, the
MFP issues the message again when the door or
cover is closed.
The Menu Settings Page shows the
level. It takes an unspecified amount
of time for the MFP to read the level
of toner. Until the level is read, the
MFP does not show the message.
Tray [x] Empty
Tray [x] Low
x represents the number of the tray. 1 Remove the tray. The message clears.
The tray has no print media installed.
2 Install print media in the tray according to the User’s
Guide.
3 Insert the tray.
x specifies the number of the tray
that is low.
Load print media into the specified tray to clear the
message.
93
Status messages
Message
Meaning
Action
Tray [x] Missing
x represents the number of the tray
missing from the MFP.
Insert the tray to clear the message.
The message is on the Menu
Settings Page also.
Waiting
The MFP receives a page of data to Press Stop. Touch Continue to print the contents of
print but waits for an End of Job
command, a Form Feed command,
or additional data.
the buffer.
Cancel the current job.
Wait for the message to clear.
94
Fax status messages
Fax status messages
Message
Meaning
Answering
The MFP is answering a fax call.
A fax call is completed.
Call complete
Connect <x>bps
Dialing
The fax is connected. <x> is the baud rate per second.
A fax number is dialed. If the number is too long to fit on the screen,
only the word Dialingappears.
Fax failed
The fax failed to send.
Job stored for delayed transmission.
Line busy
The scanning completes for a delayed send fax job.
A fax number is dialed, but the fax line is busy.
A fax number is dialed, but no connection is made.
The MFP does not have a dial tone.
No answer
No dial tone
Receive complete
Receiving page [n]
The MFP has received an entire fax job.
The MFP receives page [n] of the fax job, where n is the number of the
page received.
Sending page [n]
Set clock
The MFP sends page [n] of the fax job, where n is the number of the
page sent.
The Real Time Clock is not set. This message appears if no other fax
status message appears. It remains until the clock is set.
Set the clock.
Waiting for redial
The MFP is waiting to redial the fax number.
Cancel jobs messages
Message
Meaning
Deleting selected job(s) The Delete button is touched after jobs have been selected.
Job cannot be deleted
No jobs selected
A job in the job list is touched, but it cannot be canceled.
The Delete button is touched when no jobs are selected.
Password and PIN messages
Message
Meaning
Action
Invalid or incorrect password. An incorrect password is entered. Touch Continue to return to the screen to
enter a correct password.
Invalid PIN.
An incorrect Personal
Identification Number (PIN) is
entered.
Touch Continue to return to the screen to
enter a correct PIN.
95
Copy, e-mail, fax, FTP, and scan button messages
Copy, e-mail, fax, FTP, and scan button messages
Message
Meaning
Action
Insufficient resources. Try again
when the system is idle.
There are not enough system
resources at this time.
Try again after the current job is
complete.
System busy, preparing resources
for job.
Not all resources needed for the job
are available.
Wait for the message to clear.
System busy, preparing resources
for job. Deleting held job(s).
Not all resources needed for the job
are available. Some held jobs are
deleted to free system memory.
Wait for the message to clear.
Attendance messages
Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use
FTP.
Message
Meaning
Action
An error has occurred
with the Flash Drive.
Please remove and re-
insert the drive.
An electrical charge causes the flash Remove the flash drive, and then reinsert it.
drive to reset rapidly. To clear the
message, remove and then reinsert
the drive.
Change [src] to [Custom Lets the user override the current
Touch Use current [src] to ignore the message
String]
print media source for the remainder
of the print job. The formatted page
prints as is on the print media
installed in the tray. This may cause
clipping of text or images.
and print on the print media loaded in the tray.
Touch Continue:
• which continues the job if the correct size and
type are loaded in the tray, and this size and
type are specified in the Paper Menuusing
the LCD.
• which is ignored if there is no print media in
the tray.
Touch Cancel Job to cancel the current job if
needed.
Change [src] to [Custom New print media is required to finish a Load the indicated source with the requested
Type Name]
print job.
size and type of print media.
Touch Continue to print with the print media
currently in the tray.
Change [src] to [size]
Lets the user override the current
print media source for the remainder
of the print job. The formatted page
prints as is on the print media
installed in the tray. This may cause
clipping of text or images.
Touch Use current [src] to ignore the message
and print on the print media loaded in the tray.
Touch Continue:
• which continues the job if the correct size and
type are loaded in the tray, and this size and
type are specified in the Paper Menuusing
the LCD.
• which is ignored if there is no print media in
the tray.
Touch Cancel Job to cancel the current job if
needed.
96
Attendance messages
Message
Meaning
Action
Change [src] to [size]
[type]
Lets the user override the current
print media source for the remainder
of the print job. The formatted page
prints as is on the print media
installed in the tray. This may cause
clipping of text or images.
Touch Use current [src] to ignore the message
and print on the print media loaded in the tray.
Touch Continue:
• which continues the job if the correct size and
type are loaded in the tray, and this size and
type are specified in the Paper Menuusing
the LCD.
• which is ignored if there is no print media in
the tray.
Touch Cancel Job to cancel the current job if
needed.
Check duplex connection All trays installed under the duplex
Touch Continue to reconfigure the MFP. It
unit are unavailable if communication resumes printing without the duplex unit and
is lost, which only leaves Tray 1.
assumes the unit is unplugged or has lost
communication.
If the duplex unit is removed and all
trays are reattached, then all the trays
are available. The message clears
once communication is re-
established.
Check tray [x]
connection
Tray [x] is not fully connected to the
MFP or it has a hardware failure. x
represents the number of the tray.
The message clears once
If the cause is a hardware failure, turn the MFP
off, wait 10 seconds, and then turn the MFP on.
If the error recurs, turn the MFP off and remove
the offending tray.
communication is re-established.
Touch Continue to reconfigure the MFP to not
have tray [x]. Tray [x] and all trays installed
below it are ignored.
Clean scanner backing
strip
During a scanner calibration, the
firmware detects that the scanner
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
backing strip for the backside of scan cancels the job and clears the message.
jobs may be dirty.
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail, or FTP.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
97
Attendance messages
Message
Meaning
Action
Clean scanner glass
During a scanner calibration, the
firmware detects that the scanner
ADF or flatbed glass may be dirty.
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
cancels the job and clears the message.
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail, or FTP.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
Close door or insert
cartridge
The MFP detects that the upper front • Close the upper front door.
door is open or a print cartridge is
missing.
• Install the print cartridge.
Fax Memory Full
There is no memory to complete a fax Touch Continue to clear the message.
job. Any attempted fax jobs are
canceled.
If restarting job,
replace originals that
have not begun to exit
the scanner.
Page level recovery is active, and a
page has scanned completely, but it
has not fully exited the ADF.
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
cancels the job and clears the message.
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail, or FTP.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
Insert tray [x]
Install duplex
Occurs when the MFP detects a
Insert the specified tray to clear the message.
missing tray. x can be 1, 2, 3, 4, or 5.
Touch Cancel Job to cancel the current job if
needed.
The MFP detects that the duplex unit • Turn the MFP off, unplug the power cord from
is missing. This message occurs
when pages are formatted when the
duplex unit is present, but before the
pages are printed. Between the
formatting and printing time, the
duplex unit is removed from the MFP.
the wall outlet, install the duplex unit, connect
the power cord to a properly grounded outlet,
and then restart the MFP.
• Touch Cancel Job to cancel the current job.
98
Attendance messages
Message
Meaning
Action
Install envelope feeder The MFP detects that the optional
Install the optional envelope feeder. The
envelope feeder is removed while the message clears.
job processes, but before it prints.
Touch Cancel Job if needed.
Install tray [x]
The MFP detects that optional Tray
Install the optional tray specified by x. The
[x], where x is the number of the tray, message clears.
is missing while the job processes,
Touch Cancel Job if needed.
but before the job prints. Sometime
during processing, the optional tray is
removed.
Load Manual Feeder with Occurs when the MFP receives a
Touch Continue.
[Custom String]
manual feed request that a specific
print media be loaded into the
• If print media is in the multipurpose feeder,
the job continues to print.
• If there is no print media in the multipurpose
feeder, all requests for additional pages are
automatically overridden, and print media is
selected from an automatic source.
multipurpose feeder. The print media
is previously defined as a custom
string which appears on the LCD.
Touch Automatically select media to override
manual requests for Manual Paper and
Manual Envfor the rest of the print job. All
requests for additional pages are automatically
overridden, and print media is selected from an
automatic source.
Touch Cancel Job to cancel the current job if
needed.
Load Manual Feeder with Occurs when the MFP receives a
Touch Continue.
[Custom Type Name]
manual feed request that specific print
media be loaded into the
• If print media is in the multipurpose feeder,
the job continues to print.
• If there is no print media in the multipurpose
feeder, all requests for additional pages are
automatically overridden, and print media is
selected from an automatic source.
multipurpose feeder. The print media
is previously defined as a custom type
from Custom 1 through Custom 6.
The custom type name appears on
the LCD.
Touch Cancel Job to cancel the current job if
needed.
Load Manual Feeder with Occurs when the MFP receives a
Feed a sheet of print media into the
multipurpose feeder to clear the message and
continue the job.
[size]
manual feed request for a specific
size of print media when none is
loaded into the multipurpose feeder.
Touch Continue if print media is in the
multipurpose feeder. The job continues.
Touch Continue if there is no print media in the
multipurpose feeder. All requests for additional
pages are automatically overridden, and print
media is selected from an automatic source.
Touch Cancel Job to cancel the current job if
needed.
99
Attendance messages
Message
Meaning
Action
Load Manual Feeder with Occurs when the MFP receives a
Touch Continue if print media is in the
[type] [size]
manual feed request for a specific
size and type of print media when
none is loaded into the multipurpose
feeder.
multipurpose feeder. The job continues.
Touch Continue if there is no print media in the
multipurpose feeder. All requests for additional
pages are automatically overridden, and print
media is selected from an automatic source.
Touch Automatically select media to override
manual requests for Manual Paper and
Manual Envfor the rest of the print job. All
requests for additional pages are automatically
overridden and print media is selected from an
automatic source.
Touch Cancel Job to cancel the current job if
needed.
Load [src] with [Custom Occurs when a source is loaded with Touch Continue. Load the specified source that
String]
an incorrect print media size and type is set for the requested size and type.
as specified in the Paper Menu.
Touch Cancel Job to cancel the current job if
needed.
Load [src] with [Custom Occurs when a source is loaded with Touch Continue. Load the specified source that
Type Name]
an incorrect print media size and type is set for the requested size and type.
as specified in the Paper Menu.
Touch Cancel Job to cancel the current job if
needed.
Load [src] with [size]
Occurs when a source is loaded with Touch Continue. Load the specified source that
an incorrect print media size as
specified in the Paper Menu.
is set for the requested size.
Touch Cancel Job to cancel the current job if
needed.
Load [src] with [type]
[size]
Occurs when the MFP requests that a Touch Continue. Load the specified source that
specific media source be loaded with is set for the requested size and type.
a specific type and size as specified
Touch Automatically select media to override
in the Paper Menu, but the current
manual requests for Manual Paper and Manual
source contains an incorrect media
Env for the rest of the print job. All requests for
size and type.
additional pages are automatically overridden,
and print media is selected from an automatic
source.
Touch Cancel Job to cancel the current job if
needed.
Memory full, cannot
print faxes
The attempt to print the fax jobs is
automatically canceled. The Fax code
recognizes that the fax job is
Touch Continue to clear the message.
Turn the MFP off and then on to reset it.
canceled and does not delete pages
in the fax job that have not printed.
The Fax code does not attempt to
reprint the fax causing the memory
error until the MFP goes through a
power on reset.
Queued for sending
The scanning process of a fax job
completed, but it is not sent yet
because another fax job is being sent
or received. As this one job waits for
its turn, this message appears for
three seconds.
Wait for the message to clear.
Reattach envelope feeder The MFP detects that the optional
envelope feeder is missing between
the time the job processes and when
it prints. Sometime during processing,
the optional envelope feeder is
Install the optional envelope feeder.
removed.
100
Attendance messages
Message
Meaning
Action
Remove paper from
standard output bin
The standard output bin is full of print Remove the stack of print media from the bin to
media.
clear the message and resume printing.
Touch Continue to make the MFP recheck the
output level in the standard output bin.
Replace all originals if • One or more messages which
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
cancels the job and clears the message.
restarting job.
interrupted a scan job are now
cleared. Replace the original
documents in the scanner to
restart the scan job.
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
• The MFP receives a scan job;
however, there is no original
document in the ADF. Place the
original documents in the scanner
to restart the scan job.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Job level recovery is active.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail, or FTP.
Replace jammed originals The MFP receives a scan job;
if restarting job.
however, there is no original
document in the ADF.
Page level recovery is active.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
Replace wiper
The MFP detects that the fuser wiper 1 Replace the fuser wiper.
needs replacing.
2 Touch Continue to clear the message.
Touch Ignore to clear the message, but at the
next power-on, the message appears again.
Scan Document Too Long
The scan job exceeds the maximum
number of pages.
Note: The scanner finishes scanning current
pages in the ADF, but data is lost when the job
cancels itself after reaching the maximum
number of pages.
Touch Cancel Job to clear the message if the
job is restartable.
Scanner ADF Cover Open
The scanner automatic document
feed cover is open.
The message clears when the cover is closed.
Close the cover to clear the message.
Touch Continue to clear the message.
Scanner Jam Access Cover The scanner jam access cover is
Open
open.
Scanner registration
successfully completed
Scanner registration is successful.
Unsupported USB device, A device is inserted in the front USB
Remove the unsupported USB device to
continue.
please remove
port, but it is not recognized.
Unsupported USB hub,
please remove
A USB hub is inserted in the front
USB, but it is not recognized.
Remove the unsupported USB hub to continue.
1565 Emulation error,
load emulation option
The download emulator contained in
the firmware card does not function
with the MFP firmware.
Download the correct download emulator
version from the Lexmark Web site.
Note: The MFP automatically clears
the message in 30 seconds and then
disables the download emulator on
the firmware card.
30.yy Invalid refill,
change cartridge
The MFP detects a refilled Lexmark
Cartridge Return Program print
cartridge.
Install a new print cartridge to clear the
message.
101
Attendance messages
Message
Meaning
Action
31.yy Replace defective The MFP detects a defective print
Remove the defective print cartridge, and install
a nondefective print cartridge for printing to
continue.
print cartridge
cartridge within 10–20 seconds after
the top cover is closed.
During the 10–20 second interval before the
defective print cartridge is detected, the MFP
may continue to print pages; however, the
pages are not reprinted once the new print
cartridge is installed.
32.yy Replace
unsupported print
cartridge
The MFP detects an unsupported
print cartridge within 10–20 seconds
after the top cover is closed.
Remove the unsupported print cartridge, and
install a supported print cartridge for printing to
continue.
During the 10–20 second interval before the
unsupported print cartridge is detected, the
MFP may continue to print pages; however, the
pages are not reprinted once the new print
cartridge is installed.
34 Short paper
The length of the print media is too
short to print the formatted data.
Touch Continue to clear the message and
continue printing. The MFP does not
automatically reprint the page that prompted the
message.
Make sure the Paper Size setting in the Paper
Menu is correct for the size of print media used.
If MP Feeder Size is set to Universal, make sure
the print media is large enough for the formatted
data.
Touch Cancel Job to cancel the current job if
needed.
35 Insufficient memory
to support Resource Save to enable Resource Save. This
feature
The MFP lacks the memory needed
Touch Continue to disable Resource Save and
continue printing.
message usually indicates too much
memory is allocated for one or more
of the MFP link buffers.
Install additional memory.
37 Insufficient memory
for Flash Memory
Defragment operation
The MFP cannot defragment flash
memory because the memory used to
store undeleted flash resources is full.
Touch Continue to clear the message.
To perform the defragment operation, install
additional memory, or delete fonts, macros, and
other data to free some memory space.
37 Insufficient memory, Held jobs are deleted in order to
Touch Continue to clear the message and
some Held Jobs were
deleted
process the current job.
continue printing.
The message appears once per job.
To avoid this error in the future for other jobs,
install more memory.
Touch Cancel Job to cancel the current job if
needed.
37 Insufficient memory
to collate job
The MFP cannot collate the job
because the memory is full.
Touch Continue to print the pages processed
before the memory became full. Some memory
frees up, so collating begins for the remainder of
the print job.
For example, if a 50-page print job is sent, and
10 copies are requested, and the MFP runs out
of memory at page 30, pages 1–30 would
collate and print 10 copies. The MFP would then
print and collate pages 31–50 and print 10
copies of these pages.
Touch Cancel Job to cancel the current job if
needed.
102
Attendance messages
Message
Meaning
Action
38 Memory full
The MFP is processing data, but the
memory used to store pages is full.
Touch Continue if sufficient memory exists to
process a job.
To avoid this error in the future:
Simplify the print job by reducing the amount of
text or graphics on a page and deleting
unnecessary downloaded fonts or macros.
Install additional memory.
Touch Cancel Job to cancel the current job if
needed.
39 Complex page, some
data may not have
printed
The data for a page is too complex to To avoid this error in the future:
print.
Reduce the complexity of the page by reducing
the amount of text or graphics on the page and
deleting unnecessary downloaded fonts or
macros.
Set Page Protect to On in the Setup Menu in the
Settings menu.
Install additional memory.
Touch Continue to continue printing the job;
however, data will be missing for this page.
Touch Cancel Job to cancel the current job if
needed.
42.xy Cartridge region
mismatch
x is the value of the MFP region. y is
the value of the cartridge region.
Replace the print cartridge with one that has a
proper region.
The message appears when the MFP
detects that an installed print
cartridge has a region that differs
from the MFP region.
x and y can have the following values:
0: Worldwide region
1: Americas
2: EMEA
3: Asia
4: Latin America
9: Undefined region
50 PPDS font error
The MFP has received a request for a Touch Continue to clear the message and
font that is not installed when
formatting PPDS print data.
continue printing the current job.
Touch Cancel Job to cancel the current job if
needed.
51 Defective flash
detected
The MFP detects a defective flash
memory during power-on or during
flash format and write operations.
Touch Continue to clear the message and
continue printing the current job.
At power-on reset, touch Continue to clear the
message, and the MFP continues with normal
operations except for flash operations.
Install different flash memory to be able to
download any resources to flash.
52 Not enough free space There is not enough space in the
Touch Continue to clear the message and
in flash memory for
resources
flash memory to store the data
currently being downloaded.
continue the print job.
Install flash memory with more storage capacity.
Download the data.
Touch Cancel Job to cancel the current job if
needed.
103
Attendance messages
Message
Meaning
Action
53 Unformatted flash
detected
The MFP detects unformatted flash
memory.
Touch Continue to clear the message and
continue printing. The MFP continues with
normal operations except for flash operations.
Reformat the flash to allow flash operations.
If the error message reappears, the flash
memory may be defective and require
replacement.
54 Network [x] software The MFP cannot establish
• Touch Continue to clear the message and
continue printing. The job may not print
correctly.
• The MFP disables attempts to communicate
through the network interface. No data may
be sent or received.
error
communications with a specified
installed network port. x indicates the
number of the specified port.
• Reset the MFP.
• Program new firmware for the network
interface.
54 Serial option [x]
error
The MFP detects a serial error, such • Make sure the serial link is set up correctly,
as framing, parity, or overrun on the
specified optional serial port. x is the
number of the optional serial port.
and the appropriate cable is in use.
• Make sure the serial interface parameters
(protocol, baud, parity, and data bits) are set
correctly on the MFP and host computer.
• Touch Continue to clear the message and
continue processing the print job; however,
the print job may not print correctly.
• Turn the MFP off and then on to reset it.
54 Standard network
software error
The MFP firmware detects an
installed network port, but cannot
establish communication with it.
• Touch Continue to clear the message and
continue printing. The job may not print
correctly.
• The MFP disables attempts to communicate
through the network interface. No data may
be sent or received.
• Reset the MFP.
• Program new firmware for the network
interface.
55 Unsupported option in The MFP detects an unsupported
1 Turn the MFP off.
2 Unplug the power cord from the wall outlet.
3 Remove the unsupported option.
slot [x]
option in the specified slot. x indicates
the number of the specified slot.
4 Connect the power cord to a properly
grounded outlet.
5 Turn the MFP on.
56 Parallel port [x]
disabled
A status request occurs over the
parallel port, but the parallel port is
disabled.
Touch Continue. The MFP discards any data
received on the parallel port.
56 Serial port [x]
disabled
The MFP receives data across a
serial port, but the port is disabled.
Touch Continue. The MFP discards any data
received on the serial port.
56 Standard USB port
disabled
The MFP receives data through a
USB port, but the USB port is
disabled.
Touch Continue. The MFP discards any data
received through the USB port.
Make sure the USB Buffer menu item is not set
to Disabled.
56 USB port [x] disabled The MFP receives data through a
Touch Continue. The MFP discards any data
specified USB port, but this USB port received through the specified USB port.
is disabled. x is the number of the
Make sure the USB Buffer menu item is not set
USB port.
to Disabled.
104
Attendance messages
Message
Meaning
The MFP detects an excess of
Action
58 Too many flash
options installed
Touch Continue to clear the message and
optional flash memory cards installed. ignore the extra optional flash memory cards.
The message occurs again unless the excess
optional flash memory cards are removed.
1 Turn the MFP off.
2 Unplug the power cord from the wall outlet.
3 Remove the excess flash memory.
4 Connect the power cord to a properly
grounded outlet.
5 Turn the MFP on.
58 Too many trays
attached
The MFP detects that too many
optional drawers and their matching
trays are installed.
1 Turn the MFP off.
2 Unplug the power cord from the wall outlet.
3 Remove the additional drawers.
4 Connect the power cord to a properly
grounded outlet.
5 Turn the MFP on.
59 Incompatible duplex
An unsupported optional duplex unit
is attached to the MFP.
Remove the optional duplex unit.
The MFP ceases normal functions until the
optional duplex unit is removed.
Touch Continue to clear the message once the
optional duplex unit is removed.
59 Incompatible envelope An unsupported optional envelope
feeder feeder is attached to the MFP.
Remove the optional envelope feeder.
The MFP ceases normal functions until the
optional envelope feeder is removed.
Touch Continue to clear the message once the
optional envelope feeder is removed.
59 Incompatible tray [x] An unsupported optional drawer and Remove the optional drawer.
its matching tray are attached to the
MFP.
The MFP ceases normal functions until the
optional drawer is removed.
Touch Continue to clear the message once the
optional drawer is removed.
80 Scheduled maintenance Service is required to maintain printer Touch Continue to clear the message and
advised
performance.
continue printing. Order the necessary
maintenance items.
Replace the maintenance items to ensure
optimal print performance, and if necessary,
reset the MFP maintenance counter.
88 Toner is low
The print cartridge is running low on
toner.
Replace the print cartridge if the toner low alarm
sounds.
Touch Continue to clear the message if the
toner low alarm does not sound.
200.yy Paper jam, check There is a single jam in the specified 1 Open the upper and lower front doors.
[area name]. Leave paper area indicated by area name.
in bin.
2 Remove the print cartridge to access the jam,
and clear it.
3 Close the doors.
4 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
105
Attendance messages
Message
Meaning
Action
200.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There is a multiple jam. x indicates
the number of jammed sheets of print
media.
1 Open the upper and lower front doors.
2 Remove the print cartridge to access the jam,
and clear it.
3 Close the doors.
4 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
201.yy Paper jam, check There is a single jam in the specified 1 Open the upper and lower front doors.
[area name]. Leave paper area indicated by area name.
in bin.
2 Remove the print cartridge to access the jam,
and clear it.
3 Close the doors.
4 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
201.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the upper and lower front doors.
2 Remove the print cartridge to access the
jams, and clear them.
3 Close the doors.
4 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
202.yy Paper jam, check There is a single jam in the specified 1 Open the rear door.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the rear door.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
202.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the rear door.
2 Clear the jams, and close the rear door.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
231.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
231.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
232.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
232.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
233.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
233.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
106
Attendance messages
Message
Meaning
Action
234.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
234.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
235.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
235.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
236.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
236.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
237.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
237.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
238.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
238.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
239.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
239.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
107
Attendance messages
Message
Meaning
Action
24x.yy Paper jam, check There is a single jam in the specified 1 Remove the specified tray.
[area name]. Leave paper area indicated by area name. area
2 Clear the jam, and insert the tray.
in bin.
nameis the number of the tray.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
24x.yy Paper jam, [x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Remove the specified tray.
2 Clear the jams, and insert the tray.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
250.yy Paper jam, check There is a single jam in the specified 1 Clear the jam from the multipurpose feeder.
[area name]. Leave paper area indicated by area name. area
2 Touch Continue. If all print media is cleared
in bin.
nameis the multipurpose feeder.
from the path, the job resumes printing.
250.yy Paper jam, [x]
pages jammed. Leave
paper in bin.
There are multiple jams in the
multipurpose feeder. x indicates the
number of jammed sheets of print
media.
1 Clear the jams from the multipurpose feeder.
2 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
260.yy Paper jam, check There is a single jam in the specified 1 Clear the jam from the envelope feeder.
[area name]. Leave paper area indicated by area name. area
2 Touch Continue. If all print media is cleared
in bin.
nameis the envelope feeder.
from the path, the job resumes printing.
260.yy Paper jam, [x]
pages jammed. Leave
paper in bin.
There are multiple jams in the
envelope feeder. x indicates the
number of jammed sheets of print
media.
1 Clear the jams from the envelope feeder.
2 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
290.00 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
Remove all original documents from the ADF to
document at the automatic document clear the jam. The message clears, and job
feeder (ADF) feed sensor while it is
idle. This is a type of jam.
recovery completes.
Job level recovery is active.
290.00 Scanner jam,
remove jammed originals document at the ADF feed sensor
from the scanner
The scanner detects an original
Remove all original documents from the ADF to
clear the jam. The message clears, and page
recovery completes.
(which is the second scanning
sensor) while it is idle. This is a type
of jam.
Page level recovery is active.
290.01 Scanner jam,
remove all originals
from the scanner
The scanner fails to pull a sheet from The message clears when the scanner knows
the ADF.
that the sheet is removed from the ADF. Job
recovery completes.
Job level recovery is active.
290.01 Scanner jam,
remove jammed originals the ADF.
from the scanner
The scanner fails to pull a sheet from The message clears when the scanner knows
that the sheet is removed from the ADF. Page
recovery completes.
Page level recovery is active.
290.02 Scanner jam,
remove all originals
from the scanner
The scanner fails to feed a sheet far
The message clears when the scanner knows
enough into the ADF so that the ADF that the sheet is removed from the ADF. Job
recognizes its presence.
recovery completes.
Job level recovery is active.
290.02 Scanner jam,
The scanner fails to feed a sheet far
The message clears when the scanner knows
remove jammed originals enough into the ADF so that the ADF that the sheet is removed from the ADF. Page
from the scanner
recognizes its presence.
recovery completes.
Page level recovery is active.
290.10 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
document jam at the first scanning
sensor while the scanner is idle.
Clear the jam from the scanner to clear the
message. Job recovery completes.
Job level recovery is active.
108
Attendance messages
Message
Meaning
The scanner detects an original
Action
290.10 Scanner jam,
remove jammed originals document jam at the first scanning
from the scanner
Clear the jam from the scanner to clear the
message. Page recovery completes.
sensor while the scanner is idle.
Page level recovery is active.
291.00 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
Clear the jam from the scanner to clear the
document jam at the second scanning message. Job recovery completes.
sensor while the scanner is idle.
Job level recovery is active.
291.00 Scanner jam,
The scanner detects an original
Clear the jam from the scanner to clear the
remove jammed originals document jam at the second scanning message. Page recovery completes.
from the scanner
sensor while the scanner is idle.
Page level recovery is active.
291.01 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
document jam at the first scanning
sensor.
Clear the jam from the scanner to clear the
message. Job recovery completes.
Job level recovery is active.
291.01 Scanner jam,
remove jammed originals document jam at the first scanning
from the scanner
The scanner detects an original
Clear the jam from the scanner to clear the
message. Page recovery completes.
sensor.
Page level recovery is active.
291.02 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
Remove all original documents from the
document jam at the second scanning scanner to clear the jam. The message clears.
sensor.
Job level recovery is active.
291.02 Scanner jam,
The scanner detects an original
Remove all original documents from the
remove jammed originals document jam at the second scanning scanner to clear the jam. The message clears.
from the scanner
sensor.
Page level recovery is active.
292 Scanner jam, remove The ADF cover is open while the ADF Remove all original documents from the
all originals from the
scanner
is feeding the original document.
Job level recovery is active.
scanner to clear the jam. The message clears.
292 Scanner jam, remove The ADF cover is open while the ADF Remove all original documents from the
jammed originals from
the scanner
is feeding the original document.
Page level recovery is active.
scanner to clear the jam. The message clears.
109
Attendance messages
Message
Meaning
The MFP receives a scan job;
Action
293 Replace all
originals if restarting however, there is no original
job.
Touch Continue if no scan job is active when
the attendance message appears. This clears
the message.
document in the ADF.
Job level recovery is active.
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
cancels the job and clears the message.
293 Replace jammed
The MFP receives a scan job;
originals if restarting however, there is no original
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
job.
document in the ADF.
Page level recovery is active.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail, or FTP.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
294.00 Scanner jam,
remove all originals
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the ADF to
exit sensor while the scanner is idle.
Job level recovery is active.
clear the jam. The message clears.
294.00 Scanner jam,
remove jammed originals exit sensor while the scanner is idle.
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the ADF.
The message clears.
Page level recovery is active.
294.01 Scanner jam,
remove all originals
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the ADF to
exit sensor while the scanner is idle.
Job level recovery is active.
clear the jam. The message clears.
294.01 Scanner jam,
remove jammed originals exit sensor.
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the ADF.
The message clears.
Page level recovery is active.
294.02 Scanner jam,
remove all originals
from the scanner
The scanner detects a jam prior to
reaching the ADF exit sensor.
Remove all original documents from the ADF.
The message clears.
Job level recovery is active.
294.02 Scanner jam,
remove jammed originals reaching the ADF exit sensor.
from the scanner
The scanner detects a jam prior to
Remove all original documents from the ADF.
The message clears.
Page level recovery is active.
294.03 Scanner jam,
remove all originals
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the ADF.
exit sensor.
The message clears.
Job level recovery is active.
294.03 Scanner jam,
remove jammed originals exit sensor.
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the ADF.
The message clears.
Page level recovery is active.
110
Functions disabled transitional messages
Message
Meaning
Action
298.01 Scanner Missing – The MFP detects after powering on
1 Turn the MFP off.
Cable Unplugged
that the front side scanner cable is
unplugged.
2 Plug the front side scanner cable into its
connector.
3 Turn the MFP on.
298.02 Scanner Missing – The MFP detects after powering on
1 Turn the MFP off.
Cable Unplugged
that the back side scanner cable is
unplugged.
2 Plug the back side scanner cable into its
connector.
3 Turn the MFP on.
Functions disabled transitional messages
Occurrence
Message
Information
A function is disabled. A user
enters a shortcut for the function.
<Function name> turned off by
system administrator
The message appears for 3 seconds, and
then the previous screen appears.
The message appears when any menu
item is set to the Disabled value by the
system support person.
Examples of these are:
E-mail turned off by system
administrator.
Fax turned off by system
administrator.
TCP/IP turned off by system
administrator.
Manual fax turned off by
administrator.
111
Index
Create, Change, and Remove Passwords
Create/Change Passwords
Create/Change Advanced Password
Create/Change User Password
C
Confidential Print
D
duplex
E
E-mail Server Setup
Copy Settings
113
Index
E-mail Settings
Speaker Settings
flash memory
Font Name
emulation settings
ENA Address
FTP Settings
ENA Gateway
ENA Netmask
F
Function Access
Fax Settings
Distinctive Ring Settings
114
Index
functions disabled transitional messages
<Function name> turned off by system
administrator 111
I
image
G
General Settings
L
LCD touch-screen features
M
Mac Binary PS
menus
H
Administration
Help Pages
Default Menus
Fax Settings
Default Menus
Fax Settings
HTML
115
Index
24x.yy Paper jam, check [area name]. Leave paper
in bin. 108
250.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
messages
250.yy Paper jam, check [area name]. Leave paper
in bin. 108
attendance
200.yy Paper jam, [x] pages jammed. Leave paper in
260.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
bin. 106
260.yy Paper jam, check [area name]. Leave paper
in bin. 108
200.yy Paper jam, check [area name]. Leave paper
in bin. 105
290.00 Scanner jam, remove all originals from the
scanner 108
201.yy Paper jam, [x] pages jammed. Leave paper in
bin. 106
290.00 Scanner jam, remove jammed originals from
the scanner 108
201.yy Paper jam, check [area name]. Leave paper
in bin. 106
290.01 Scanner jam, remove all originals from the
scanner 108
202.yy Paper jam, [x] pages jammed. Leave paper in
bin. 106
290.01 Scanner jam, remove jammed originals from
the scanner 108
202.yy Paper jam, check [area name]. Leave paper
in bin. 106
290.02 Scanner jam, remove all originals from the
scanner 108
231.yy Paper jam, [x] pages jammed. Leave paper in
bin. 106
290.02 Scanner jam, remove jammed originals from
the scanner 108
231.yy Paper jam, check [area name]. Leave paper
in bin. 106
290.10 Scanner jam, remove all originals from the
scanner 108
232.yy Paper jam, [x] pages jammed. Leave paper in
bin. 106
290.10 Scanner jam, remove jammed originals from
the scanner 109
232.yy Paper jam, check [area name]. Leave paper
in bin. 106
291.00 Scanner jam, remove all originals from the
scanner 109
233.yy Paper jam, [x] pages jammed. Leave paper in
bin. 106
291.00 Scanner jam, remove jammed originals from
the scanner 109
233.yy Paper jam, check [area name]. Leave paper
in bin. 106
291.01 Scanner jam, remove all originals from the
scanner 109
234.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
291.01 Scanner jam, remove jammed originals from
the scanner 109
234.yy Paper jam, check [area name]. Leave paper
in bin. 107
291.02 Scanner jam, remove all originals from the
scanner 109
235.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
291.02 Scanner jam, remove jammed originals from
the scanner 109
235.yy Paper jam, check [area name]. Leave paper
in bin. 107
292 Scanner jam, remove all originals from the
scanner 109
236.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
292 Scanner jam, remove jammed originals from the
scanner 109
236.yy Paper jam, check [area name]. Leave paper
in bin. 107
294.00 Scanner jam, remove all originals from the
scanner 110
237.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
237.yy Paper jam, check [area name]. Leave paper
in bin. 107
294.00 Scanner jam, remove jammed originals from
the scanner 110
238.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
294.01 Scanner jam, remove all originals from the
scanner 110
238.yy Paper jam, check [area name]. Leave paper
in bin. 107
294.01 Scanner jam, remove jammed originals from
the scanner 110
239.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
294.02 Scanner jam, remove all originals from the
scanner 110
239.yy Paper jam, check [area name]. Leave paper
in bin. 107
294.02 Scanner jam, remove jammed originals from
the scanner 110
24x.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
116
Index
294.03 Scanner jam, remove jammed originals from
the scanner 110
35 Insufficient memory to support Resource Save
feature 102
37 Insufficient memory for Flash Memory
Defragment operation 102
37 Insufficient memory, some Held Jobs were
deleted 102
39 Complex page, some data may not have
printed 103
52 Not enough free space in flash memory for
resources 103
cancel jobs
Copy button
Insufficient resources. Try again when the system is
idle. 96
System busy, preparing resources for job. Deleting
held job(s). 96
Fax status
An error has occurred with the Flash Drive. Please
remove and re-insert the drive. 96
password and PIN
If restarting job, replace originals that have not begun
to exit the scanner. 98
Security
functions disabled transitional messages See also
status
117
Index
Paper Texture
Paper Weight
N
NPA Mode
O
P
118
Index
PCL SmartSwitch
Print Recovery
Print Settings
printer language
printing
Protect Menus
PS SmartSwitch
R
radio button
Reports
119
Index
Settings
S
Scan to USB Settings
Security
Create and Change Passwords
Change, and Remove Passwords
Passwords
T
texture
functions disabled transitional messages See also
See also Security 81
Timeouts
Tray Renumber
troubleshooting, settings
Set Date and Time
120
Index
U
Use Multi-Page TIFF
Use Multi-page TIFF
V
W
weight
121
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