Lexmark 5400 User Manual

5400 Series All-In-One

User's Guide

July 2006

www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

All other trademarks are the property of their respective owners.

740 West New Circle Road

Lexington, Kentucky 40550

Contents

Finding information about the printer.................................................................................9

Setting up the printer..........................................................................................................12

Checking the box contents........................................................................................................................12

Installing another language control panel..................................................................................................13

Getting the printer ready to fax..................................................................................................................13

Choosing a fax connection ................................................................................................................................. 13

Using an RJ11 adapter....................................................................................................................................... 14

Connecting directly to a telephone wall jack....................................................................................................... 16

Connecting to a telephone.................................................................................................................................. 17

Connecting to an answering machine................................................................................................................. 18

Connecting to a computer with a modem ........................................................................................................... 19

Learning about the printer..................................................................................................22

Understanding the parts of the printer.......................................................................................................22

Using the control panel buttons and menus..............................................................................................23

Using the control panel....................................................................................................................................... 23

Using the Copy menu ......................................................................................................................................... 26

Using the Scan menu ......................................................................................................................................... 27

Using the Fax menu............................................................................................................................................ 28

Using the Photo Card menu ............................................................................................................................... 29

Saving settings ................................................................................................................................................... 31

Learning about the software..............................................................................................33

Using the printer software..........................................................................................................................33

Using the Imaging Studio...........................................................................................................................33

Using the All-In-One Center.......................................................................................................................35

Opening the All-In-One Center ........................................................................................................................... 35

Using the Scanning & Copying tab..................................................................................................................... 35

Using the Saved Images tab............................................................................................................................... 36

Using the Maintain/Troubleshoot link.................................................................................................................. 37

Using the Solution Center..........................................................................................................................37

Using Print Properties................................................................................................................................38

Opening Print Properties .................................................................................................................................... 38

Using the Save Settings menu ........................................................................................................................... 39

Using the I Want To menu.................................................................................................................................. 39

Using the Options menu ..................................................................................................................................... 39

Using the Print Properties tabs........................................................................................................................... 39

Using the Photo Editor...............................................................................................................................40

Using the Toolbar......................................................................................................................................41

Using Fast Pics..........................................................................................................................................42

Using the Fax Setup Utility........................................................................................................................42

Loading paper and original documents............................................................................43

Loading paper............................................................................................................................................43

Loading various paper types......................................................................................................................43

Loading original documents into the Automatic Document Feeder...........................................................46

Loading original documents on the scanner glass.....................................................................................48

Printing.................................................................................................................................49

Printing a document...................................................................................................................................49

Printing a Web page..................................................................................................................................49

Printing photos or images from a Web page.............................................................................................50

Printing collated copies..............................................................................................................................50

Printing the last page first (reverse page order)........................................................................................51

Printing transparencies..............................................................................................................................51

Printing envelopes.....................................................................................................................................51

Printing cards.............................................................................................................................................51

Printing multiple pages on one sheet.........................................................................................................52

Working with photos...........................................................................................................53

Retrieving and managing photos...............................................................................................................53

Inserting a memory card..................................................................................................................................... 53

Inserting a flash drive.......................................................................................................................................... 54

Transferring photos from a memory device to a computer using Fast Pics........................................................ 55

Transferring photos from a memory device to the computer using the control panel......................................... 55

Transferring photos from a memory card to a flash drive................................................................................... 55

Printing photos using the control panel......................................................................................................56

Printing photos stored on a memory device using the proof sheet..................................................................... 56

Printing all photos ............................................................................................................................................... 57

Printing photos by date range............................................................................................................................. 57

Printing photos using color effects...................................................................................................................... 58

Printing photos from a digital camera using DPOF............................................................................................. 58

Using a PictBridge-enabled digital camera to control printing photos ................................................................ 59

Printing photos using the computer...........................................................................................................59

Printing photos stored on a memory device using Fast Pics.............................................................................. 59

Printing photos stored on the computer using the Imaging Studio ..................................................................... 60

Creating and printing a scrapbook or album page.............................................................................................. 60

Adding text captions to a photo page ................................................................................................................. 60

Copying................................................................................................................................62

Making a copy............................................................................................................................................62

Copying photos..........................................................................................................................................62

Collating copies.........................................................................................................................................63

Repeating an image on one page..............................................................................................................63

Enlarging or reducing an image.................................................................................................................64

Scanning..............................................................................................................................65

Scanning a document................................................................................................................................65

Customizing scan settings using the computer.........................................................................................65

Scanning documents or images for e-mailing............................................................................................66

Scanning text for editing............................................................................................................................67

Scanning images for editing......................................................................................................................67

Scanning clear images from magazines or newspapers...........................................................................67

Scanning to a computer over a network....................................................................................................68

Faxing...................................................................................................................................69

Sending a fax.............................................................................................................................................70

Entering a fax number ........................................................................................................................................ 70

Sending a fax using the control panel................................................................................................................. 70

Sending a fax using the computer ...................................................................................................................... 71

Sending a broadcast fax at a scheduled time..................................................................................................... 71

Sending a fax while listening to a call (On Hook Dial) ........................................................................................ 72

Receiving a fax..........................................................................................................................................72

Receiving a fax automatically ............................................................................................................................. 72

Receiving a fax with an answering machine....................................................................................................... 72

Receiving a fax manually.................................................................................................................................... 73

Using Caller ID.................................................................................................................................................... 73

Forwarding faxes.......................................................................................................................................73

Printing fax activity reports.........................................................................................................................74

Setting up Speed Dial numbers.................................................................................................................74

Using the Phone Book...............................................................................................................................75

Customizing dial settings...........................................................................................................................76

Setting up a dialing prefix ................................................................................................................................... 76

Setting the distinctive ring................................................................................................................................... 76

Setting the number of rings before receiving a fax automatically ....................................................................... 77

Setting up to fax while behind a PBX.................................................................................................................. 77

Customizing fax settings............................................................................................................................78

Customizing settings using the Fax Setup Utility................................................................................................ 78

Setting up a fax header....................................................................................................................................... 79

Setting up a fax footer......................................................................................................................................... 80

Blocking unwanted changes to fax settings........................................................................................................ 81

Blocking junk faxes............................................................................................................................................. 82

Networking the printer........................................................................................................84

Installing network printers..........................................................................................................................84

Direct IP printing ................................................................................................................................................. 84

Shared printing ................................................................................................................................................... 84

Tips for installing a network printer............................................................................................................85

Assigning an IP address..................................................................................................................................... 85

Finding your MAC address ................................................................................................................................. 85

Configuring a network printer manually .............................................................................................................. 85

Finding a printer/print server located on remote subnets ................................................................................... 86

Network troubleshooting tips .............................................................................................................................. 86

Maintaining the printer........................................................................................................87

Changing print cartridges...........................................................................................................................87

Removing a used print cartridge......................................................................................................................... 87

Installing print cartridges..................................................................................................................................... 87

Achieving better print quality......................................................................................................................89

Improving print quality......................................................................................................................................... 89

Aligning print cartridges ...................................................................................................................................... 89

Cleaning the print cartridge nozzles ................................................................................................................... 89

Wiping the print cartridge nozzles and contacts ................................................................................................. 90

Preserving the print cartridges...................................................................................................................91

Cleaning the scanner glass.......................................................................................................................91

Ordering supplies.......................................................................................................................................91

Using genuine Lexmark print cartridges....................................................................................................92

Refilling a print cartridge............................................................................................................................92

Recycling Lexmark products......................................................................................................................92

Troubleshooting..................................................................................................................93

Setup troubleshooting................................................................................................................................93

Incorrect language appears on the display......................................................................................................... 93

Power button is not lit ......................................................................................................................................... 94

Software does not install..................................................................................................................................... 94

Page does not print............................................................................................................................................. 95

Cannot print from digital camera using PictBridge.............................................................................................. 96

Print troubleshooting..................................................................................................................................96

Improving print quality......................................................................................................................................... 96

Poor text and graphic quality .............................................................................................................................. 97

Poor quality at the edges of the page................................................................................................................. 98

Print speed is slow.............................................................................................................................................. 98

Partial document or photo prints......................................................................................................................... 98

Photo smudges................................................................................................................................................... 98

Copy troubleshooting.................................................................................................................................98

Copier does not respond .................................................................................................................................... 99

Scanner unit does not close ............................................................................................................................... 99

Poor copy quality ................................................................................................................................................ 99

Partial document or photo copies ..................................................................................................................... 100

Scan troubleshooting...............................................................................................................................100

Scanner does not respond................................................................................................................................ 100

Scan was not successful .................................................................................................................................. 100

Scanning takes too long or freezes the computer ............................................................................................ 101

Poor scanned image quality ............................................................................................................................. 101

Partial document or photo scans ...................................................................................................................... 101

Cannot scan to an application .......................................................................................................................... 101

Cannot scan to a computer over a network...................................................................................................... 102

Fax troubleshooting.................................................................................................................................102

Cannot send or receive a fax............................................................................................................................ 102

Can send but not receive faxes ........................................................................................................................ 103

Can receive but not send faxes ........................................................................................................................ 104

Printer receives a blank fax .............................................................................................................................. 105

Received fax has poor print quality................................................................................................................... 105

Caller ID information is not displayed ............................................................................................................... 106

Network troubleshooting..........................................................................................................................106

The printer to be configured does not appear in the list of printers found on your network.............................. 106

Cannot print to the network printer ................................................................................................................... 107

Network name does not appear in the list ........................................................................................................ 107

Jams and misfeeds troubleshooting........................................................................................................107

Paper jams........................................................................................................................................................ 108

Paper or specialty media misfeeds................................................................................................................... 108

Printer does not feed paper, envelopes, or specialty media............................................................................. 109

Banner paper jams ........................................................................................................................................... 109

Memory card troubleshooting..................................................................................................................109

Memory card cannot be inserted ...................................................................................................................... 109

Nothing happens when memory card is inserted.............................................................................................. 110

Error messages.......................................................................................................................................110

Settings are not saved.............................................................................................................................117

Resetting to factory default settings.........................................................................................................117

Removing and reinstalling the software...................................................................................................117

Notices...............................................................................................................................118

Power consumption.................................................................................................................................122

Index...................................................................................................................................123

Finding information about the printer

Setup sheet

Description

Where to find

The Setup sheet gives you instructions for setting up

You can find this document in the printer box or on the Lexmark

hardware and software.

Web site at www.lexmark.com.

Getting Started or Setup Solutions booklet

Description

Where to find

The Getting Started booklet gives you instructions for

You can find this document in the printer box or on the

setting up hardware and software (on Windows operating Lexmark Web site at www.lexmark.com.

systems) and some basic instructions for using the printer.

Note: If your printer supports Macintosh operating

systems, see the Mac Help:

1 From the Finder desktop, double-click the Lexmark

5400 Series folder.

2 Double-click the printer Help icon.

The Setup Solutions booklet tells you how to solve printer

setup problems.

Note: These documents do not ship with all printers. If you

did not receive a Getting Started booklet or a Setup

Solutions booklet, see the User's Guide instead.

User's Guide

Description

Where to find

The User's Guide gives you instructions for using the printer When you install the printer software, the User's Guide will

and other information such as:

• Using the software (on Windows operating systems)

• Loading paper

• Printing

• Working with photos

• Scanning (if supported by your printer)

• Making copies (if supported by your printer)

• Faxing (if supported by your printer)

• Maintaining the printer

• Connecting the printer to a network (if supported by your

printer)

be installed.

1 Click Start Œ Programs or All Programs

Lexmark 5400 Series.

2 Click User's Guide.

If the link to the User's Guide is not on your desktop, follow

these instructions:

1 Insert the CD.

The installation screen appears.

Note: If necessary, click Start Œ Run, and then type

D:\setup, where D is the letter of your CD-ROM drive.

2 Click View User's Guide (including Setup

Troubleshooting).

• Troubleshooting problems with printing, copying,

scanning, faxing, paper jams, and misfeeds

3 Click Yes.

An icon of the User's Guide appears on your desktop,

and the User's Guide appears on the screen.

Note: If your printer supports Macintosh operating systems,

see the Mac Help:

You can also find this document on the Lexmark Web site

at www.lexmark.com.

1 From the Finder desktop, double-click the Lexmark

5400 Series folder.

2 Double-click the printer Help icon.

Help

Description

Where to find

The Help gives you instructions for using the software, if your While in any Lexmark software program, click Help, Tips

printer connects to a computer.

Œ Help, or Help Œ Help Topics.

Lexmark Solution Center

Description

Where to find

The Lexmark Solution Center software is included on your To access the Lexmark Solution Center:

CD. It installs with the other software, if your printer

1 Click Start Œ Programs or All Programs Œ Lexmark

connects to a computer.

5400 Series.

2 Select Lexmark Solution Center.

Customer support

Description

Where to find (North America)

Where to find (rest of world)

Call us at

Telephone numbers and support hours vary by

Telephone support

country or region.

• US: 1-800-332-4120

Visit our Web site at www.lexmark.com.

Select a country or region, and then select the

Customer Support link.

Monday–Friday (8:00 AM–11:00 PM EST)

Saturday (Noon–6:00 PM EST)

• Canada: 1-800-539-6275

Monday–Friday (9:00 AM–9:00 PM EST)

Saturday (Noon–6:00 PM EST)

• Mexico: 001-888-377-0063

Monday–Friday (8:00 AM–8:00 PM EST)

Note: For additional information about

contacting Lexmark, see the printed warranty

that shipped with your printer.

Note: Support numbers and times may change

without notice. For the most recent phone

numbers available, see the printed warranty

statement that shipped with your printer.

E-mail support

For e-mail support, visit our Web site:

www.lexmark.com.

E-mail support varies by country or region, and

may not be available in some instances.

1 Click CUSTOMER SUPPORT.

2 Click Technical Support.

3 Select your printer family.

4 Select your printer model.

Visit our Web site at www.lexmark.com.

Select a country or region, and then select the

Customer Support link.

Note: For additional information about

contacting Lexmark, see the printed warranty

that shipped with your printer.

5 From the Support Tools section, click e-Mail

Support.

6 Complete the form, and then click Submit

Request.

Limited Warranty

Description

Where to find (US)

Where to find (rest of world)

Limited Warranty Information

To view the limitations and conditions of this Warranty information varies by

limited warranty, see the Statement of country or region. See the printed

Limited Warranty included with this printer, warranty that shipped with your

Lexmark International, Inc. furnishes

a limited warranty that this printer will

be free of defects in materials and

workmanship for a period of 12

months after the original date of

purchase.

printer.

or set forth at www.lexmark.com.

1 Click CUSTOMER SUPPORT.

2 Click Warranty Information.

3 From the Statement of Limited Warranty

section, click Inkjet & All-In-One

Printers.

4 Scroll through the Web page to view the

warranty.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Setting up the printer

Checking the box contents

Name

Description

Cartridges to be installed into the printer.

Black print cartridge

Color print cartridge

Telephone cord

Note: Cartridge combinations vary depending on the product purchased.

Use for faxing. For more information about connecting this cord, see “Choosing

a fax connection” on page 13.

Power cord

Attaches to the power supply port located at the back of the printer.

Setup sheet

Instructions on setting up printer hardware and software, and information on

setup troubleshooting.

Installation software CD

• Installation software for the printer

• Help

• User's Guide in electronic format

User's Guide or Setup Solutions Printed booklet that serves as a guide.

Note: The User's Guide can be found on the installation software CD that

shipped with the printer.

Installing another language control panel

These instructions apply only if you received one or more additional language control panels with the printer.

1 Lift and remove the control panel (if one is installed).

2 Choose the correct control panel for your language.

3 Align the clips on the control panel with the holes on the printer, and then press down.

Getting the printer ready to fax

CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or

cabling connections, such as the power supply cord or telephone, during a lightning storm.

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems

occur, see “Setup troubleshooting” on page 93.

Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a

telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps.

If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive

faxes.

You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.

Equipment

Benefits

See this section

Send and receive faxes without using a

computer.

“Connecting directly to a telephone wall

jack” on page 16

• The printer

• A telephone cord

“Connecting to a telephone” on

page 17

• The printer

• A telephone

• Two telephone cords

• Use the fax line as a normal telephone

line.

• Send and receive faxes without using a

computer.

Equipment

Benefits

See this section

Receive both incoming voice messages and “Connecting to an answering machine”

faxes. on page 18

• The printer

• A telephone

• An answering machine

• Three telephone cords

Send faxes using the computer or the printer. “Connecting to a computer with a

modem” on page 19

• The printer

• A telephone

• A computer modem

• Three telephone cords

Using an RJ11 adapter

Country/region

• United Kingdom

• Ireland

• Finland

• Italy

• Sweden

• Netherlands

• France

• Norway

• Denmark

• Portugal

To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the telephone

line adapter included in the box with the printer.

1 Connect the adapter to the telephone line that came with the printer.

Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your location.

2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.

If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment:

1 Remove the plug from the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the adapter,

as shown, will not function properly.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Country/region

•

Saudi Arabia

United Arab Emirates

Egypt

•

Israel

Hungary

Poland

Romania

Russia

Slovenia

Spain

Bulgaria

Czech Republic

Belgium

Australia

South Africa

Greece

Turkey

To connect a telephone, an answering machine, or other telecommunications equipment to the printer:

Remove the plug from the back of the printer.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the adapter,

as shown, will not function properly.

Country/region

•

Germany

Austria

Switzerland

There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.

Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or

answering machines) may not work.

Connecting directly to a telephone wall jack

Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer.

Make sure you have a telephone cord and a telephone wall jack.

Connect one end of the telephone cord into the LINE port of the printer.

3 Connect the other end of the telephone cord into an active telephone wall jack.

Connecting to a telephone

Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your

telephone is located to make copies or to send and receive faxes without using a computer.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to

telecommunications equipment, see “Using an RJ11 adapter” on page 14.

1 Make sure you have the following:

• A telephone

• Two telephone cords

• A telephone wall jack

2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port

of the printer.

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port

of the printer.

Connecting to an answering machine

Connect an answering machine to the printer to receive both incoming voice messages and faxes.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to

telecommunications equipment, see “Using an RJ11 adapter” on page 14.

1 Make sure you have the following:

• A telephone

• An answering machine

• Three telephone cords

• A telephone wall jack

2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port

of the printer.

4 Connect a second telephone cord from the telephone to the answering machine.

5 Connect a third telephone cord from the answering machine to the EXT port

of the printer.

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software application.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to

telecommunications equipment, see “Using an RJ11 adapter” on page 14.

1 Make sure you have the following:

• A telephone

• A computer with a modem

• Three telephone cords

• A telephone wall jack

2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port

of the printer.

4 Connect a second telephone cord from the telephone to the computer modem.

5 Connect a third telephone cord from the computer modem to the EXT port

of the printer.

Learning about the printer

Understanding the parts of the printer

Use the

Paper support

Load paper.

Automatic Document Feeder (ADF) paper stop

• Stop paper as it exits the ADF.

• Support A4 and legal-size paper as it exits.

PictBridge port

Connect a PictBridge-enabled digital camera or a flash

drive to the printer.

Memory card slots

Control panel

Insert a memory card.

Operate the printer.

For more information, see “Using the control panel” on

page 23.

Paper exit tray

Hold paper as it exits.

Automatic Document Feeder (ADF) paper guide

Automatic Document Feeder (ADF)

Keep paper straight when feeding into the ADF.

Scan, copy, or fax multiple-page letter, legal, and A4 size

documents.

Automatic Document Feeder (ADF) tray

Load original documents in the ADF. Recommended for

scanning, copying, or faxing multiple-page documents.

Note: Do not load postcards, photos, small items, or thin

media (such as magazine clippings) into the ADF. Place

these items on the scanner glass.

10 Paper guide

11 Top cover

Keep paper straight when feeding.

Access the scanner glass.

12 Scanner glass

Copy, scan, fax, or remove an item.

Use the

Scanner unit

Access the print cartridges.

Print cartridge carrier

USB port

Install, replace, or remove a print cartridge.

Connect the printer to a computer using a USB cable.

EXT port

Connect additional devices, such as a data/fax modem,

telephone, or answering machine to the printer.

Note: Remove the plug to access the port.

EXT

LINE port

Connect the printer to an active telephone line to send

and receive faxes. The printer must be connected to this

telephone line to receive incoming fax calls.

Note: Do not connect additional devices to the LINE

port, and do not connect a DSL (digital subscriber line),

ISDN (integrated services digital network), or cable

modem to the printer.

LINE

Power supply with port

Connect the printer to a power source.

Using the control panel buttons and menus

Using the control panel

The display shows:

• Printer status

• Messages

• Menus

Press

• Turn the printer on and off.

• Stop the print, copy, scan, or fax process.

Copy Mode

Scan Mode

Fax Mode

Access the copy default screen and make copies.

Note: The mode is selected when the button light is on.

Access the scan default screen and scan documents.

Note: The mode is selected when the button light is on.

Access the fax default screen and send faxes.

Note: The mode is selected when the button light is on.

Photo Card

Resize

Access the photo default screen and print photos.

Note: The mode is selected when the button light is on.

• In Copy mode: Change the size of a copy.

• In Photo Card mode: Change the size of a photo.

Lighter / Darker

Adjust the brightness of a copy, fax, or photo.

Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected.

Press

• Return to the previous screen.

• Delete a letter or number.

• Decrease a number.

• Delete a letter or number.

• Scroll through menus, submenus, or settings on the display.

• Select a menu or submenu item that appears on the display.

• Feed or eject paper.

• Increase a number.

• Enter a space between letters or numbers.

• Scroll through menus, submenus, or settings on the display.

• Cancel a print, copy, scan, or fax job in progress.

• Clear a fax number or end a fax transmission and return to the fax default screen.

• Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.

• Clear current settings or error messages, and return to default settings.

Press

A keypad number or In Copy mode or Photo Card mode: Enter the number of copies or prints you want to make.

symbol

In Fax mode:

• Enter fax numbers.

• Navigate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

Auto Answer

Set the printer to answer all incoming calls when the button light is on.

Note: For information on setting the number of rings before the printer will answer incoming

calls, see “Receiving a fax automatically” on page 72.

Pause / Redial

In Fax mode:

• Display the last number dialed. Press

to view the last five numbers dialed.

• Insert a three-second pause in the number to be dialed to wait for an outside line or get

through an automated answering system. Enter a pause only when you have already

begun entering the number.

Phone Book

Access any of the programmed Speed Dial numbers (1–89) or Group Dial numbers (90–

99).

Start Color

Start Black

Start a color copy, scan, fax, or photo print job, depending on which mode is selected.

Start a black-and-white copy, scan, fax, or photo print job, depending on which mode is

selected.

Using the Copy menu

To access and navigate the Copy menu:

1 From the control panel, press Copy Mode.

The copy default screen appears.

2 If you do not want to change a setting, press Start Color or Start Black.

3 If you want to change a setting, press

4 Press

repeatedly until the menu item you want appears.

5 Press

6 Press

repeatedly until the submenu item you want or the setting you want appears.

7 Press

Note: Pressing selects a setting. An * appears next to the selected setting.

8 To go into additional submenus and settings, repeat step 6 and step 7 as needed.

9 If needed, press

repeatedly to return to the previous menus and make other setting selections.

10 Press Start Color or Start Black.

Use this

Copies¹

Resize¹

Specify how many copies to print.

• Specify the percentage for enlarging or reducing the original copy.

• Specify a specific copy size.

• Create a multiple-page poster.

Lighter / Darker¹

Quality¹

Adjust the brightness of a copy.

Adjust the quality of a copy.

Paper Size

Paper Type

Repeat Image¹

Collate

Specify the size of the paper loaded.

Specify the type of paper loaded.

Choose how many copies of an image to print on a page.

Print one or more copies in the correct order.

Choose how many pages to print on a page.

Specify the size of the original document.

Specify the type of the original document.

N-Up¹

Original Size¹

Original Type¹

Tools

• Maintenance

– View ink levels.

– Clean cartridges.

– Align cartridges.

– Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

¹Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 31.

Using the Scan menu

To access and navigate the Scan menu:

1 From the control panel, press Scan Mode.

The scan default screen appears.

2 Press

repeatedly until the scan destination you want appears.

3 If you do not want to change a setting, press Start Color or Start Black.

4 If you want to change a setting, press

5 Press

repeatedly until the menu item you want appears.

6 Press

7 Press

repeatedly until the submenu item you want or the setting you want appears.

8 Press

Note: Pressing selects a setting. An * appears next to the selected setting.

9 To go into additional submenus and settings, repeat step 7 and step 8 as needed.

10 If needed, press

repeatedly to return to the previous menus and make other setting selections.

11 Press Start Color or Start Black.

Use this

Quality¹

Adjust the quality of a scan.

Original Size¹

Tools

Specify the size of the original document.

• Maintenance

– View ink levels.

– Clean cartridges.

– Align cartridges.

– Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

¹Temporary setting. For information on saving temporary and other settings, see “Saving settings”

on page 31.

Using the Fax menu

To access and navigate the Fax menu:

1 From the control panel, press Fax Mode.

The fax default screen appears.

2 If you do not want to change a setting, enter the fax number and press Start Color or Start Black.

3 If you want to change a setting, press

4 Press

repeatedly until the menu item you want appears.

5 Press

6 Press

repeatedly until the submenu item you want or the setting you want appears.

7 Press

Note: Pressing selects a setting. An * appears next to the selected setting.

8 To go into additional submenus and settings, repeat step 6 and step 7 as needed.

9 If needed, press

repeatedly to return to the previous menus and make other setting selections.

10 Press Start Color or Start Black.

Use this

Quality¹

Adjust the quality of a fax you are sending.

Phone Book

On Hook Dial

Add, edit, and print names and fax numbers of individuals or groups.

Dial a telephone number while listening to the call through a speaker on

the printer. This is useful when you must navigate an automated answering

system before sending your fax.

Delay Fax

Enter a specific time to send a fax.

Note: Make sure the date and time are entered correctly before setting a

specific time to send a fax.

Auto Answer

Lighter / Darker¹

Fax Setup

Answer all incoming phone calls.

Adjust the brightness of a fax you are sending.

• Print fax history or transmission status reports.

• Customize settings for receiving a fax.

• Select fax printing options.

• Customize settings for sending a fax.

• Block faxes from the numbers you specify.

Tools

• Maintenance

– View ink levels.

– Clean cartridges.

– Align cartridges.

– Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

¹Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 31.

Using the Photo Card menu

1 If necessary, press Photo Card, or insert a memory card or a flash drive into the printer. For more information, see

“Inserting a memory card” on page 53 or “Inserting a flash drive” on page 54.

2 Press

repeatedly until the menu item you want appears.

3 Press

4 Press

repeatedly until the submenu item you want or the setting you want appears.

5 Press

Note: Pressing selects a setting. An * appears next to the selected setting.

6 To go into additional submenus and settings, repeat step 4 and step 5 as needed.

7 If needed, press

repeatedly to return to the previous menus and make other setting selections.

8 Press Start Color or Start Black.

Menu item

Action

Proof Sheet

Print and then scan a proof sheet:

• for all photos on the memory card

• for the most recent 20 photos

• by date

For more information, see “Printing photos stored on a memory device using the

proof sheet” on page 56.

Print Photos

Save Photos

Print photos directly from a memory card or flash drive.

• Save photos stored on a memory card or flash drive to the computer.

• Copy photos from a memory card to a flash drive.

Photo Effects¹

Apply red-eye reduction, color effects, or automatic image enhancement to your

photos.

Paper Size^{1 2}

Photo Size^{1 2}

Layout¹

Specify the size of the paper loaded.

Specify the size photo you want.

Center one photo on a page, or specify the number of photos to print on a page.

Adjust the quality of printed photos.

Quality¹

Paper Type^{1 2}

Tools

Specify the type of paper loaded.

• Maintenance

– View ink levels.

– Clean cartridges.

– Align cartridges.

– Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Reset printer settings to factory defaults.

¹Setting will return to factory default setting when a memory card or flash drive is removed.

²Setting must be saved individually. For more information, see Note below table.

Note: To save Paper Size, Paper Type, or Photo Size settings:

1 Press

2 Press

repeatedly until Toolsappears.

3 Press

4 Press

repeatedly until Defaultsappears.

5 Press

6 Press

repeatedly until the setting type you want appears.

repeatedly until the setting you want appears.

7 Press

8 Press

9 Press

Saving settings

In a setting menu, an * appears next to the default setting. To change the setting:

1 Press

repeatedly until the setting you want appears.

2 Press

• To save most settings. An * appears next to the saved setting.

• To select a temporary setting. An * appears next to the selected setting.

Note: The printer reverts to the default setting of a temporary setting after two minutes of inactivity or if the printer

is turned off.

Temporary settings

Copy Mode

– Copies

– Resize

– Lighter/Darker

– Quality

– Repeat Image

– N-Up

– Original Size

– Original Type

Scan Mode

– Quality

– Original Size

– Resize

Fax Mode

– Lighter/Darker

– Quality

Photo Card

The following Photo Card settings will not time-out after two minutes of inactivity

or turning off the power but will return to the factory default settings when a memory

card or flash drive is removed.

– Photo Effects

– Paper Size

– Photo Size

– Layout

– Quality

– Paper Type

To change the time-out feature:

a Press

b Press

repeatedly until Toolsappears.

c Press

d Press

repeatedly until Device Setupappears.

e Press

Press

repeatedly until Clear Settings Timeoutappears.

g Press

h Press

Press

3 To change one or more temporary settings into new default settings:

repeatedly until Neverappears.

a Press

b Press

repeatedly until Toolsappears.

c Press

d Press

repeatedly until Defaultsappears.

repeatedly until Set Defaultsappears.

repeatedly until Use Currentappears.

e Press

Press

g Press

h Press

Press

Learning about the software

This chapter tells how to use the printer with Windows operating systems. If you are using a Macintosh operating system,

see the Mac Help:

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the printer Help icon.

Using the printer software

Use this software

The Imaging Studio

Open the component necessary for you to complete a task.

The All-In-One Center Preview, scan, copy, print, or fax images.

The Solution Center

Print Properties

The Photo Editor

The Toolbar

Find troubleshooting, maintenance, and cartridge ordering information.

Select the best print settings for the document you are printing.

Edit photos and graphics.

Create printer-friendly versions of an active Web page.

Fast Pics

Transfer digital photos from a memory card, a flash drive, or a PictBridge-enabled digital camera

to the computer. You can also print photos using the computer.

The Fax Setup Utility Adjust fax settings.

Using the Imaging Studio

The Imaging Studio buttons link to software and information that help you with the following tasks:

• Printing, browsing, or sharing photos

• Using photos from a memory card, flash drive, or PictBridge-enabled digital camera

• Printing an album page

• Scanning and editing text using OCR

• Scanning, copying, or faxing

• Finding our Web site

• Finding tips on using the software

• Finding maintenance and troubleshooting information

To open the Imaging Studio, use one of these methods:

Method 1

Method 2

From the desktop, double-click the Imaging Studio

icon.

1 Click Start Œ Programs or All Programs Œ Lexmark

5400 Series.

2 Select Imaging Studio.

Click the Imaging Studio button for the task you want to complete.

Click

Details

Print photos

Print common photo sizes from saved images on

the computer.

Share photos

E-mail images or photos which are stored on the

computer.

Use memory card photos

Browse photos

Print an album page

Scan & edit text (OCR)

Scan

Save or print photos from an inserted memory

card, flash drive, or PictBridge-enabled digital

camera.

View photos saved on the computer.

Print an album or scrapbook page with various

photo sizes.

Use Optical Character Recognition (OCR) to

scan a document to a word processor so you can

edit the text.

Scan a photo or document.

Copy

• Copy photos or documents.

• Enlarge, reduce, or change other features

before printing.

Fax

Fax a document or an image saved on the

computer.

Access the Web

Visit our Web site.

Learn more about what you can do with this software.

Click

Details

Find maintenance and troubleshooting information and tools to keep the printer working

properly.

Using the All-In-One Center

Opening the All-In-One Center

Use the All-In-One Center software to scan, copy, and fax documents.

To open the All-In-One Center, use one of these methods:

Method 1

Method 2

From the desktop, double-click the Imaging Studio

icon, and then click the Scan or Copy button.

1 Click Start Œ Programs or All Programs Œ Lexmark

5400 Series.

2 Select All-In-One Center.

Using the Scanning & Copying tab

Click

Scan

• Select a program to send a scanned image to.

• Select what type of image is being scanned.

• Select the scan quality.

Note: Click Display Advanced Scan Settings to view all settings.

Copy

• Select the quantity and color of copies.

• Select a quality setting for copies.

• Select a blank paper size.

• Select the size of the original document.

• Lighten or darken copies.

• Enlarge or reduce copies.

Note: Click Display Advanced Copy Settings to view all settings.

Click

• Print

– Repeat an image several times on one page.

Creative Tasks

– Enlarge or reduce an image.

– Print an image as a multiple-page poster.

• Share

– E-mail an image.

– Fax using your computer modem.

• Save

– Save an image on your computer.

– MagiChop—Save multiple photos.

• Edit

– Edit text found in a scanned document (OCR).

– Modify an image with a photo editor.

Preview Now

• View an image of what will be printed or copied.

Note: When multiple sheets are loaded into the ADF, the Preview

Now feature will only display the first sheet in the Scan Preview area.

• Select a region of the previewed image to scan or copy.

Note: For more information about the Scanning & Copying tab, click Help in the top center of the screen.

Using the Saved Images tab

Use the Saved Images tab to perform tasks with images that are saved on the computer.

From here

You can

Preview

• Show or create folders.

• Preview and select images.

• Rename, delete, or edit selected images.

Open With

Select where to send the saved images.

Photo Prints

Click Show More Printing Options to view and adjust the print settings. You can:

• Select the quantity and color of copies.

• Select a quality setting for copies.

• Select a blank paper size.

• Lighten or darken copies.

• Enlarge or reduce copies.

Note: Click Next to select and print photos in standard sizes.

From here

You can

Creative Tasks

• Print

– Print an album page with various photo sizes.

– Enlarge or reduce an image.

– Print an image as a multiple-page poster.

• Share

– Fax an image or document.

– E-mail an image or document.

• Edit

– Edit text found in a scanned document (OCR).

– Modify an image with a photo editor.

Note: For more information about using the Saved Images tab, click Help in the top center of the screen.

Using the Maintain/Troubleshoot link

The Maintain/Troubleshoot link provides you with direct links to the Solution Center and the Fax Setup Utility.

1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series.

2 Select All-In-One Center.

3 Click Maintain/Troubleshoot.

4 Select from these topics:

• Maintain or fix quality problems

• Troubleshoot problems

• Device status and ink levels

• More printing ideas and how to's

• Contact information

• Advanced

• View the software version and copyright information

• Display the Fax Printer Setup Utility

Using the Solution Center

The Solution Center provides help, as well as information about the printer status and ink level.

To open the Solution Center, use one of these methods:

Method 1

Method 2

From the desktop, double-click the Imaging Studio icon,

and then click the Maintain/Troubleshoot button.

1 Click Start Œ Programs or All Programs Œ Lexmark

5400 Series.

2 Select Solution Center.

The Solution Center consists of six tabs:

From here

You can

Printer Status (Main dialog)

• View the status of the printer. For example, while printing, the status

of the printer is Busy Printing.

• View ink levels and order new print cartridges.

From here

You can

How To

• Learn how to:

– Use basic features.

– Print, scan, copy, and fax.

– Print projects such as photos, envelopes, cards, banners, iron-

on transfers, and transparencies.

• Find the electronic User's Guide for more information.

• View ink levels and order new print cartridges.

Troubleshooting

Maintenance

• Learn tips about the current status.

• Solve printer problems.

• View ink levels and order new print cartridges.

• Install a new print cartridge.

Note: Wait until scanning is complete before installing a new print

cartridge.

• View shopping options for new cartridges.

• Print a test page.

• Clean to fix horizontal streaks.

• Align to fix blurry edges.

• Troubleshoot other ink problems.

• View ink levels and order new print cartridges.

Contact Information

Advanced

• Learn how to contact us by telephone or on the World Wide Web.

• View ink levels and order new print cartridges.

• Change the appearance of the Printing Status window.

• Turn printing voice notification on or off.

• Change network printing settings.

• Share information with us regarding how you use the printer.

• Obtain software version information.

• View ink levels and order new print cartridges.

Note: For more information, click Help in the lower right corner of the screen.

Using Print Properties

Opening Print Properties

Print Properties is the software that controls the printing function when the printer is connected to a computer. You can

change the settings in Print Properties based on the type of project you want to create. You can open Print Properties from

almost any program:

1 With a document open, click File Œ Print.

2 From the Print dialog, click Properties, Preferences, Options, or Setup.

Using the Save Settings menu

From the “Save Settings” menu, you can name and save the current Print Properties settings for future use. You can save

up to five custom settings.

Using the I Want To menu

The “I Want To” menu contains a variety of task wizards (printing a photo, an envelope, a banner, a poster, or printing on

both sides of the paper) to help you select the correct print settings for a project.

Using the Options menu

Use the “Options” menu to make changes to the Quality Options, Layout Options, and Printing Status Options settings.

For more information on these settings, open the tab dialog from the menu, and then click the Help button on the dialog.

The “Options” menu also provides direct links to different parts of the Solution Center as well as software version

information.

Using the Print Properties tabs

All of the print settings are on the three main tabs of the Print Properties software: Quality/Copies, Paper Setup, and Print

Layout.

Tab

Options

Quality/Copies

• Select a Quality/Speed setting.

• Select a Paper Type.

• Customize how the printer prints several copies of a single print job: collated

or normal.

• Choose Automatic Image Sharpening.

• Choose to have the last page printed first.

Paper Setup

Print Layout

• Specify the size of paper loaded.

• Select the orientation of the document on the printed page: portrait or

landscape.

• Select the layout you want to print.

• Choose to print on both sides of the paper, and select a duplexing

preference.

Note: For more information about these settings, right-click a setting on the screen.

Using the Photo Editor

Use the Photo Editor software to edit graphics or photos.

1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series.

2 Select Photo Editor.

3 Click File Œ Open.

4 Select the image you want to edit.

5 Click Open.

6 Edit the image with the available tools.

Notes:

• You can edit only one image at a time.

• Move the mouse pointer over the tool for a description.

• To undo or redo changes, click the corresponding arrow next to Undo in the top center of the screen. You can

reverse multiple changes.

7 Click File Œ Save as.

8 Enter a file name and file type, and then click Save.

From here

You can

Quick Fixes

• Reduce the red-eye effect caused by light reflection.

• Fix the photo with one click.

• Colorize the image using antiquing or sepia tones.

• Crop the image.

• Rotate the image.

• Flip the image.

Image Adjust

• Adjust the color depth.

• Adjust the color balance.

• Colorize the image.

• Adjust the Brightness/Contrast.

• Adjust the blur.

• Adjust the sharpness.

• Despeckle (blur) the image to remove dust and scratches.

• Adjust the exposure.

• Enhance the color level.

Image Size

• Change the units of measurement.

• Resize the image.

• Crop the image.

From here

You can

Drawing Tools

• Select an area by dragging a box around it. Use this for text box placement

and cutting and copying areas.

• Add text.

• Fill pixels with color.

• Draw with a pencil tool.

• Draw with a line tool.

• Erase areas.

• Paint areas with a paintbrush tool.

• Pick up a color using the eyedropper.

Using the Toolbar

The Toolbar lets you create printer-friendly versions of Web pages.

Note: The Toolbar launches automatically when you browse the Web using Microsoft Windows Internet Explorer version

5.5 or later.

Click

• Select Page Setup options.

• Select Options to customize the toolbar appearance or select a different setting for

printing photos.

• Access links to the Lexmark Web site.

• Access Help for additional information.

• Uninstall the Toolbar.

Normal

Print an entire Web page in normal quality.

Print an entire Web page in draft quality.

Print an entire Web page in black and white.

Quick

Black and White

Click

Text Only

Print only the text of a Web page.

Photos

Print only the photos or images on a Web page.

Note: The number of photos or images valid for printing appears next to Photos.

Preview

Preview a Web page before printing.

Using Fast Pics

Use Fast Pics to save or print photos from a digital camera memory card or flash drive.

Use one of these methods to open Fast Pics:

• Insert a digital camera memory card or flash drive. For more information, see “Inserting a memory card” on

page 53 or “Inserting a flash drive” on page 54.

• From the Imaging Studio, click Use Memory Card Photos.

With Fast Pics, you can:

• Print photos using a computer. For more information, see “Printing photos stored on the computer using the Imaging

Studio” on page 60.

• Save photos from a memory card or flash drive to the computer. For more information, see “Transferring photos from

a memory device to a computer using Fast Pics” on page 55.

Using the Fax Setup Utility

Use this utility to adjust how faxes are sent and received. When you save the settings, they apply to every fax you send

or receive. You can also use this utility to create and edit the Speed Dial list.

1 From the desktop, double-click the Imaging Studio icon.

2 Click Fax.

3 Click Manage fax history or All-In-One fax settings.

4 Click Adjust speed dial list and other fax settings.

5 Click each tab, and change the settings as needed.

Note: For a list of available options, see “Customizing settings using the Fax Setup Utility” on page 78.

6 After you finish customizing the settings, click OK.

7 Close the Fax Setup Utility.

Loading paper and original documents

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing you.

(If you are not sure which side is the printable side, see the instructions that came with the paper.)

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer.

2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support.

3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges of

the paper.

Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Loading various paper types

Load up to

Make sure

100 sheets of plain paper

• The paper is designed for use with inkjet printers.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

50 sheets of heavyweight matte paper

25 sheets of photo paper

• The glossy or printable side of the paper faces you. (If you are not sure

which side is the printable side, see the instructions that came with the

paper.)

25 sheets of glossy paper

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Note: Photos require more drying time. Remove each photo as it exits, and

allow it to dry to avoid ink smudging.

Load up to

Make sure

10 envelopes

• The print side of the envelopes faces you.

• The stamp location is in the upper left corner.

• The envelopes are designed for use with inkjet printers.

• The envelopes are loaded in the center of the paper support.

• The paper guides rest against the edges of the envelopes.

Warning: Do not use envelopes that have metal clasps, string ties, or metal

folding bars.

Notes:

– Do not load envelopes with holes, perforations, cutouts, or deep

embossing.

– Do not use envelopes that have exposed flap adhesive.

– Envelopes require more drying time. Remove each envelope as it exits,

and allow it to dry to avoid ink smudging.

25 sheets of labels

• The print side of the labels faces you.

• The top of the labels feeds into the printer first.

• The adhesive on the labels does not extend to within 1 mm of the edge

of the label.

• You use full label sheets. Partial sheets (with areas exposed by missing

labels) may cause labels to peel off during printing, resulting in a paper

jam.

• The labels are loaded in the center of the paper support.

• The paper guides rest against the edges of the labels.

Note: Labels require more drying time. Remove each sheet of labels as it

exits, and allow it to dry to avoid ink smudging.

50 transparencies

• The rough side of the transparencies faces you.

• If the transparencies have a removable strip, each strip faces away from

you and down toward the printer.

• The transparencies are loaded in the center of the paper support.

• The paper guides rest against the edges of the transparencies.

Notes:

• Transparencies with paper backing sheets are not recommended.

• Transparencies require more drying time. Remove each transparency

as it exits, and allow it to dry to avoid ink smudging.

Load up to

Make sure

10 iron-on transfers

• You follow the loading instructions that came with the iron-on transfers.

• The print side of the transfers faces you.

• The transfers are loaded in the center of the paper support.

• The paper guides rest against the edges of the transfers.

Note: For best results, load transfers one at a time.

25 greeting cards

25 index cards

25 photo cards

25 postcards

• The print side of the cards faces you.

• The cards are loaded in the center of the paper support.

• The paper guides rest against the edges of the cards.

Note: Photo cards require more drying time. Remove each photo card as it

exits, and allow it to dry to avoid ink smudging.

100 sheets of custom-size paper

• The print side of the paper faces you.

• The paper size fits within these dimensions:

Width:

– 76.2–215.9 mm

– 3.0–8.5 inches

Length:

– 127.0–355.6 mm

– 5.0–14.0 inches

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Load up to

Make sure

20 sheets of banner paper

• You remove all the paper from the paper support before loading the

banner paper.

• You tear off only the number of pages needed to print the banner.

• You place the required stack of banner paper on the top cover.

• The leading edge of the banner paper feeds into the printer first.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

• You have selected the correct paper size for the banner in Print

Properties. For more information, see “Using Print Properties” on

page 38.

Loading original documents into the Automatic Document Feeder

You can load up to 10 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying,

and faxing. You can load A4, letter, or legal-size paper into the ADF.

Notes:

• Use only new, unwrinkled paper that is not curled.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

1 If you are using A4 or letter-size paper, pull up the ADF paper stop.

2 Adjust the paper guide on the ADF tray to the width of the original document.

3 Fan the original document.

4 Load the original document facedown and top edge first into the ADF until you hear a beep.

Document Loadedappears on the display, and the document feeds into the ADF.

Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when

using the scanner.

Automatic Document Feeder paper capacity

Load up to

Make sure

10 sheets of:

• You adjust the paper guide on the ADF tray to the width of the

original document.

• Letter-size paper

• A4 paper

• Legal-size paper

• The original document is loaded facedown, top edge first, until

you hear a beep.

10 sheets of:

• You adjust the paper guide on the ADF tray to the width of the

original document.

• Custom paper

• The original document is loaded facedown, top edge first, until

• Pre-punched paper

• Reinforced edge copier paper

• Preprinted forms

• Letterhead paper

you hear a beep.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm

– 8.25 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm

– 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading into

the ADF.

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can

scan a document for faxing.

Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clippings) on

the scanner glass instead of in the ADF.

1 Make sure the computer and the printer are on.

2 Open the top cover.

3 Place the original document or item facedown on the scanner glass in the upper left corner.

Note: Photos should be loaded as shown.

4 Close the top cover to avoid dark edges on the scanned image.

Printing

Printing a document

1 Load paper.

2 With a document open, click File Œ Print.

3 Click Properties, Preferences, Options, or Setup.

4 Adjust the settings.

5 Click OK.

6 Click OK or Print.

Printing a Web page

You can use the Toolbar to create a printer-friendly version of any Web page.

1 Load paper.

2 Open a Web page using Microsoft Internet Explorer 5.5 or later.

3 If you want to check or change your print settings:

a From the toolbar area, click Lexmark Œ Page Setup.

b Adjust the print settings.

c Click OK.

Note: For additional print setting options, see “Using Print Properties” on page 38.

4 If you want to view the Web page before printing:

a Click Preview.

b Use the toolbar options to scroll between pages, zoom in or out, or select whether to print text and images or text

only.

c Click:

• Print

• Close, and continue to step 5.

5 If needed, select a print option from the Toolbar:

• Normal

• Quick

• Black and White

• Text Only

Printing photos or images from a Web page

1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If

you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Open a Web page with Microsoft Internet Explorer 5.5 or later.

On the Toolbar, the number of photos valid for printing appears next to Photos.

3 If no number appears next to Photos:

a From the Lexmark logo drop-down menu, select Options.

b Select the Advanced tab.

c Select a lower minimum photo size.

d Click OK.

The number of photos valid for printing appears next to Photos.

4 Click Photos.

The Fast Pics dialog appears.

5 If you want to print all the photos or images using the same settings, select the size you want, the blank paper size in

the printer, and the number of copies.

6 If you want to print one photo or image at a time:

a Click the photos or images you do not want to print to deselect them.

b To make common editing changes:

1 Right click the photo or image.

2 Click Edit.

3 Make your selections.

4 Follow the instructions on the screen.

5 When you are finished making changes, click Done.

6 Select the size you want, the blank paper size in the printer, and the number of copies.

7 Click Print Now.

Printing collated copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as

groups of pages (not collated).

Collated

Not collated

1 Load paper.

2 With a document open, click File Œ Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Quality/Copies tab, select the number of copies to print.

5 Select the Collate Copies check box.

6 If you want to print with reverse page order, select the Print Last Page First check box.

7 Click OK.

8 Click OK or Print.

Printing the last page first (reverse page order)

1 Load paper.

2 With a document open, click File Œ Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Quality/Copies tab, select Print Last Page First.

5 Click OK.

6 Click OK or Print.

Printing transparencies

1 Load transparencies.

2 With a document open, click File Œ Print.

3 Click OK or Print.

Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking. Transparencies may

require up to 15 minutes to dry.

Printing envelopes

1 Load envelopes.

2 From the software application, click File Œ Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the “I Want To” menu, select Print on an envelope.

5 From the Envelope Size list, select the envelope size loaded.

6 Select Portrait or Landscape orientation.

Notes:

• Most envelopes use landscape orientation.

• Make sure the same orientation is also selected in the software application.

7 Click OK.

8 Click OK.

9 Click OK or Print.

Printing cards

1 Load greeting cards, index cards, or postcards.

2 From the software application, click File Œ Print.

3 Click Properties, Preferences, Options, or Setup.

4 Select a Quality/Speed setting.

Select Photo for photos and greeting cards and Normal for other types of cards.

5 Select the Paper Setup tab.

6 Select Paper.

7 From the Paper Size list, select a card size.

8 Click OK.

9 Click OK or Print.

Notes:

• To avoid paper jams, do not force the cards into the printer.

• To prevent smudging, remove each card as it exits, and let it dry before stacking.

Printing multiple pages on one sheet

1 Load paper.

2 With a document open, click File Œ Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Print Layout tab, select N-up.

5 Select the number of pages to print on each page.

6 If you want each page image to be surrounded by a border, select Print Page Borders.

7 Click OK.

8 Click OK or Print.

Working with photos

• Make sure that the printer settings are set correctly for the photos you wish to print. For information on how to set

photo print settings, see “Using the Photo Card menu” on page 29.

• The following print settings will return to the factory default settings when a memory card or flash drive is removed:

Photo Effects, Layout, Paper Size, Paper Type, Photo Size, and Quality.

• For best results, use Lexmark Premium Photo Paper or Lexmark Photo Paper.

• To prevent smudging, avoid touching the surface of a printed photo. For best results, remove each printed sheet

individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Retrieving and managing photos

Inserting a memory card

1 Insert a memory card.

• Insert the card with the brand name label facing to the left.

• If there is an arrow on the card, make sure it points toward the printer.

Slot Memory card

• xD Picture Card

• Secure Digital

• Mini Secure Digital (with adapter)

Note: Make sure you connect the memory card to the adapter that came with it before inserting it into the

slot.

• MultiMedia Card

• Memory Stick

• Memory Stick PRO

• Memory Stick Duo (with adapter) or Memory Stick PRO Duo (with adapter)

Note: Make sure you connect the memory card to the adapter that came with it before inserting it into the

slot.

• Compact Flash Type I and Type II

• Microdrive

2 Wait for the light on the printer to come on. The light blinks to indicate the memory card is being read or is transmitting

data.

Warning: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.

3 When reading of images is complete, the number of photos found appears on the display.

Notes:

• If the printer does not read the memory card, remove and reinsert it. For more information, see “Memory card

troubleshooting” on page 109.

• The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

Inserting a flash drive

1 Insert the flash drive into the PictBridge port on the front of the printer.

Note: An adapter may be necessary if your drive does not fit directly into the port.

2 If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data. Wait for the light

to stop blinking.

Warning: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.

3 When reading of images is complete, the number of photos found appears on the display.

Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

Transferring photos from a memory device to a computer using Fast Pics

If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash

drive.

Note: You cannot transfer photos from a memory device to a computer through an external network adapter.

1 Make sure the printer is connected to a computer, and both the printer and computer are on.

2 Insert a memory card or flash drive that contains the images that you want to transfer. For more information, see

“Inserting a memory card” on page 53 or “Inserting a flash drive” on page 54.

The Fast Pics software automatically launches on your computer screen.

3 From the Fast Pics dialog, click Save Photos to PC.

The light on the printer blinks to indicate the memory card is being read or transmitting data.

If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data.

4 Wait for the light to stop blinking.

Warning: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.

5 Follow the instructions on the computer screen to specify where you want to save the images.

Transferring photos from a memory device to the computer using the control

panel

If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash

drive.

Note: You cannot transfer photos from a memory device to a computer through an external network adapter.

1 Insert a memory card or a flash drive that contains the images you want to transfer. For more information, see “Inserting

a memory card” on page 53 or “Inserting a flash drive” on page 54.

2 Press

repeatedly until Save Photosappears.

3 Press

4 If needed, press

repeatedly until Computerappears.

5 Follow the instructions on the computer screen.

Transferring photos from a memory card to a flash drive

1 Insert a memory card that contains the images you want to transfer. For more information, see “Inserting a memory

card” on page 53.

2 Insert a flash drive. For more information, see “Inserting a flash drive” on page 54.

Which device is to be displayed?appears on the display.

3 Press

repeatedly until Camera Cardor the specific type of your camera card appears.

4 Press

5 Press

repeatedly until Save Photosappears.

6 Press

7 If needed, press

repeatedly until the setting you want appears.

Notes:

• If photos on the memory card were taken on more than one date, selections will include Last Dateand Date

Range.

• To choose a date range, press and then

repeatedly until the desired date is displayed. Date ranges

are displayed by month and year starting with the most recent month.

8 Press Start Color or Start Black.

Note: If there is not enough memory on the flash drive, a prompt appears on the display.

Printing photos using the control panel

Printing photos stored on a memory device using the proof sheet

1 Load plain letter or A4 size paper.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting a

memory card” on page 53 or “Inserting a flash drive” on page 54.

3 Press

repeatedly until Proof Sheetappears.

4 Press

5 Press

repeatedly until Print Proof Sheetappears.

to specify which category of photos you want to print.

6 Press

7 Press

You can print a proof sheet:

• For all photos on the memory card

• For the 20 most recent photos, if there are 20 or more photos on the card

• By date, if the photos on the card were taken on more than one date

8 Press

9 Press again.

One or more proof sheets print.

10 Follow the instructions on the proof sheet to select which photos to print, number of copies, red eye reduction, page

layout, print options, and paper size.

Note: When making selections, make sure you completely fill in the circles.

11 Load the proof sheet facedown on the scanner glass. For more information, see “Loading original documents on the

scanner glass” on page 48.

12 If needed, press

13 Press

repeatedly until Scan Proof Sheetappears.

14 Press Start Color or Start Black to scan the proof sheet.

15 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see

the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

Note: Make sure the paper matches the size you selected on the proof sheet.

16 Press Start Color or Start Black to print your photos.

Warning: Do not remove the memory card or flash drive, or turn off the printer, until the photos you selected in the photo

proof sheet have been printed. The proof sheet becomes invalid when the memory card or flash drive is removed from the

printer, or any time the printer is turned off.

Printing all photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see

the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting a

memory card” on page 53 or “Inserting a flash drive” on page 54.

3 Press

repeatedly until Print Photosappears.

4 Press

5 Press

repeatedly until Print All Photosappears.

6 Press Start Color or Start Black.

The print settings used on the print job are displayed sequentially on the second line of the display.

7 Press Start Color or Start Black again.

Printing photos by date range

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see

the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting a

memory card” on page 53 or “Inserting a flash drive” on page 54.

3 Press

repeatedly until Print Photosappears.

4 Press

5 Press

repeatedly until Print Photo Rangeappears.

6 Press

Dates are displayed by month and year starting with the most recent month.

7 Press

to select the month you want.

8 Press

9 Press Start Color or Start Black.

The print settings to be used on the print job are displayed sequentially on the second line of the display.

10 Press Start Color or Start Black again.

Printing photos using color effects

You can use the control panel to apply color effects to your photos.

Note: You can also print photos with color effects using a proof sheet. For more information, see “Printing photos stored

on a memory device using the proof sheet” on page 56.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see

the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting a

memory card” on page 53 or “Inserting a flash drive” on page 54.

3 Press

repeatedly until Photo Effectsappears.

4 Press

5 Press

repeatedly until the color effect you want appears.

Note: Color effect selections include Sepia, Antique Grey, and Antique Brown.

6 Press

Note: The color effect applies to all the photos you print until the active memory card or flash drive is removed.

Printing photos from a digital camera using DPOF

Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, you can

specify which photos to print, how many of each, and print settings while the memory card is still in the camera. The printer

recognizes these settings when you insert the memory card into the printer.

Notes:

• Make sure the photo print settings you select match your current printer settings. For information on changing printer

photo settings, see “Using the Photo Card menu” on page 29.

• If you want to print photos by photo number, use the photo numbers printed on your proof sheet. For information on

using a proof sheet, see “Printing photos stored on a memory device using the proof sheet” on page 56.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see

the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

2 Insert a memory card. For more information, see “Inserting a memory card” on page 53.

3 Press

repeatedly until Print Photosappears.

4 Press

5 Press

repeatedly until Print DPOF Selectionappears.

6 Press Start Color or Start Black.

Using a PictBridge-enabled digital camera to control printing photos

You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and print

photos.

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with the digital camera.

2 Insert the other end of the cable into the PictBridge port on the front of the printer.

Notes:

• Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more information, see the

camera documentation.

• The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

• If the PictBridge connection is successful, the following appears on the printer display: PictBridge camera

detected. Press to change settings.If any other message appears, see “Error messages” on

page 110.

3 Follow the instructions in the camera documentation to select and print photos.

Note: If the printer is turned off while the camera is connected, you must disconnect and then reconnect the camera.

Printing photos using the computer

Notes:

• To print photos or images from a Web page, see “Printing photos or images from a Web page” on page 50.

• To use advanced photo-editing options, see “Using the Photo Editor” on page 40.

Printing photos stored on a memory device using Fast Pics

1 Load paper. For best results, use photo or glossy paper with the glossy or printable side facing you. (If you are not

sure which side is the printable side, see the instructions that came with the paper.)

2 Insert a memory card or flash drive that contains images you want to print. For more information, see “Inserting a

memory card” on page 53 or “Inserting a flash drive” on page 54.

The Fast Pics dialog appears.

3 From the dialog that appears, click on each photo that you want to print.

4 Select the size for each photo, the paper size in the printer, and the number of copies.

5 Click Print Now.

Printing photos stored on the computer using the Imaging Studio

1 Load photo or heavyweight matte paper with the glossy or printable side facing you. (If you are not sure which side is

the printable side, see the instructions that came with the paper.)

2 From the desktop, double-click the Imaging Studio icon.

3 Click Print Photos.

4 Click Change Folders.

5 From the directory, select the folder where your photos are stored.

6 Click OK.

7 From the dialog that appears, click each photo that you want to print.

8 Select the size for each photo, the paper size in the printer, and the number of copies.

9 Click Print Now.

Creating and printing a scrapbook or album page

1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If

you are not sure which side is the printable side, see the instructions that came with the paper.)

2 From the desktop, double-click the Imaging Studio icon.

3 Click Print Album Page.

4 Click Show Folders.

5 From the directory in the right panel, select the folder where your photos are stored.

6 Close the directory in the right panel.

7 From the Paper Size drop-down menu, select a paper size.

8 From the Page Layout drop-down menu, select a page layout.

For more options:

a Click Change the category of layouts listed above.

b Select a layout for the photos.

c Click OK.

d From the Page Layout drop-down menu, select a page layout.

9 Drag the photos onto the page.

Note: Right-click the photo on the page for editing options.

10 Click Print Now.

Note: To prevent smudging, remove each page as it exits, and let it dry before stacking.

Adding text captions to a photo page

1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If

you are not sure which side is the printable side, see the instructions that came with the paper.)

2 From the desktop, double-click the Imaging Studio icon.

3 Click Print Album Page.

4 From the directory in the right panel, select the folder where your photos are stored.

5 Close the directory in the right panel.

6 Click Change the category of layouts listed above.

7 Select Only Scrapbook Pages.

8 Click OK.

9 Select a paper size for the photos.

10 Select a page layout containing a black box.

11 Drag the photos onto the page.

12 Click inside the white box. A dialog appears.

13 Enter the text you want.

14 Click OK.

15 Click Print Now.

Note: To prevent smudging, remove each page as it exits, and let it dry before stacking.

Copying

ADF

Scanner glass

Use the ADF for multiple-page A4, letter or legal size

documents.

Use the scanner glass for single pages, small items (such

as postcards or photos), transparencies, photo paper, or

thin media (such as magazine clippings).

Note: If you want to customize copy settings, see “Using the Copy menu” on page 26.

Making a copy

1 Load paper.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press Start Color or Start Black.

Copying photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see

the instructions that came with the paper.)

2 Place a photo facedown on the scanner glass in the upper left corner. For more information, see “Loading original

documents on the scanner glass” on page 48.

3 If necessary, press Copy Mode.

4 Press

5 Press

repeatedly until Qualityappears.

6 Press

7 Press

repeatedly until Photoappears.

8 Press

9 Press

repeatedly until Paper Sizeappears.

repeatedly until the size you want appears.

repeatedly until Original Sizeappears.

repeatedly until the size you want appears.

10 Press

11 Press

12 Press

13 Press

14 Press

15 Press

16 Press Start Color or Start Black.

Collating copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as

groups of pages (not collated).

Collated

Not collated

1 Load paper.

2 Load an original document facedown into the ADF or on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press

5 Press

repeatedly until Collateappears.

6 Press

7 Press

repeatedly until the number of copies you want to print appears.

8 Press Start Color or Start Black.

Note: If you are using the scanner glass, a message appears prompting you for additional pages.

Repeating an image on one page

You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals, flyers,

and handouts.

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing you.

(If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press

5 Press

repeatedly until Repeat Imageappears.

6 Press

7 Press

repeatedly until the number of images you want to print on one page appears.

8 Press Start Color or Start Black.

Enlarging or reducing an image

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing you.

(If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press

5 Press

repeatedly until Resizeappears.

6 Press

7 Press

repeatedly until the setting you want appears.

Note: To select Custom Resize, press and use the keypad to enter a custom size.

8 Press Start Color or Start Black.

Scanning

ADF

Scanner glass

Use the ADF for multiple-page A4, letter, or legal size

documents.

Use the scanner glass for single pages, small items (such

as postcards or photos), transparencies, photo paper, or

thin media (such as magazine clippings).

Note: If you want to customize scan settings, see “Using the Scan menu” on page 27.

Scanning a document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

3 Press Scan Mode.

4 Press

repeatedly until the destination to which you want to scan appears.

5 Press Start Color or Start Black.

6 If you want to save the scan, from the software application, click File Œ Save As.

7 Enter the file name, format, and location where you want the scanned image saved.

8 Click Save.

Customizing scan settings using the computer

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan.

The All-In-One Center appears on the computer screen with the Scanning & Copying tab open.

5 Click Preview Now.

6 If you want to scan only a portion of the document, click and drag the dotted line box to select a specific area of the

preview image to scan.

7 From the “Send scanned image to” menu, select a program.

8 Select what is being scanned.

9 Select a scan quality.

10 If you want to make additional selections:

a Click Display Advanced Scan Settings.

b Customize the scan settings using the tabs listed in the following table.

c Click OK.

11 Click Scan Now.

Advanced Scan Settings tabs Options

Scan

• Select the color depth.

• Select the scan resolution.

• Select Optical Scan settings.

• Select an auto-crop setting.

• Select an exact area to be scanned.

• Choose to convert the scanned item to text for editing.

• Choose to scan multiple images before output.

• Update the list of applications to which you want to send scans.

• Update the default fax driver.

Image Enhancements

Image Patterns

• Straighten images after scan (deskew).

• Select whether to sharpen blurry edges.

• Adjust brightness of the image.

• Adjust the color correction curve (gamma) of the image.

• Remove image patterns from magazines or newspapers (descreen).

• Reduce more or less of the background noise (scratches) on the color document.

Note: For more information, click Help at the bottom of the screen.

Scanning documents or images for e-mailing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Scan Mode.

4 Press

repeatedly until E-mailappears.

5 Press Start Color or Start Black.

6 Follow the instructions on the computer screen.

Scanning text for editing

Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-

processing application.

1 Make sure:

• The printer is connected to a computer, and both the printer and the computer are on.

• ABBYY Fine Reader is installed.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan & Edit Text (OCR).

5 Click Preview Now.

Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time

when using the scanner.

6 Select a word-processing program to edit the text.

7 Click Send Now.

8 Edit and save the document.

Scanning images for editing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan.

5 From the “Send scanned image to” menu, select a graphics program to edit the images.

6 Click Scan Now.

When the image finishes processing, it opens in the program you selected.

7 Edit the image using the tools available in the graphics program. For more information, see the documentation that

came with the graphics program.

Scanning clear images from magazines or newspapers

Descreening helps to remove wavy patterns from images scanned from magazines or newspapers.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan.

5 Click Display Advanced Scan Settings.

6 Select the Image Patterns tab.

7 Select the Remove image patterns from magazine/newspaper (descreen) check box.

8 From the “What was scanned?” menu, select Magazine or Newspaper.

9 Click OK.

10 From the “Send scanned image to” menu, select the destination to which you want to send the scan.

11 Click Scan Now.

Scanning to a computer over a network

1 Make sure:

• The printer is connected to the network through a print server, and the printer, the print server, and the computer

receiving the scan are on.

• The printer is configured to scan over a network (Direct IP Printing).

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Scan Mode.

4 Press

repeatedly until the computer to which you want to scan is highlighted.

5 If you set a PIN during network setup, enter it using the numeric keypad, and press

6 Press

repeatedly until the scan destination you want appears.

7 Press Start Color or Start Black.

Faxing

ADF

Scanner glass

Use the ADF for:

• Multiple-page A4 or letter-size documents.

• Legal-size documents.

Use the scanner glass for single pages, small items (such as postcards

or photos), transparencies, photo paper, or thin media (such as

magazine clippings).

Note: If you want to customize fax settings:

• Using the control panel, see “Using the Fax menu” on page 28.

• Using the computer, see “Customizing settings using the Fax Setup Utility” on page 78.

Sending a fax

Entering a fax number

1 From the control panel, press Fax Mode.

2 Enter a fax number using:

The text box

Enter a fax number using the keypad.

Notes:

• You can include a calling card number as part of the fax number.

• Enter a maximum of 64 digits in a fax number.

• Press Pause / Redial to insert a three-second pause in a number you

are entering to wait for an outside line or get through an automated

answering system.

Speed Dial or Group Dial

a Press Phone Book.

b Enter Speed Dial and/or Group Dial numbers.

• Press

repeatedly until the Speed Dial or Group Dial number

you want appears.

• Use the keypad to enter the number of the Speed Dial entry (1–89)

or Group Dial entry (90–99).

Notes:

• For instructions on how to add Speed Dial or Group Dial numbers

using the computer, see “Setting up Speed Dial numbers” on

page 74.

• For instructions on how to add Speed Dial or Group Dial numbers

using the control panel, see “Using the Phone Book” on page 75.

3 If you want to send a fax to a group of numbers (broadcast fax):

a Press

b Repeat step 2, using any combination of the previous methods, until a maximum of 30 fax numbers have been

entered.

Sending a fax using the control panel

1 Make sure the printer is on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Fax Mode.

4 Enter a fax number or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 70.

Note: To set up Speed Dial, see “Setting up Speed Dial numbers” on page 74.

5 If you want to send a fax to a group of numbers (broadcast fax):

a Press

b Repeat step 4 and press until a maximum of 30 fax numbers have been entered.

6 Press Start Color or Start Black.

Sending a fax using the computer

You can scan a document to the computer and then fax it to someone using the software.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Fax.

5 Click Fax a document in the All-in-One Center.

6 Follow the instructions on the computer screen to complete the task.

Sending a broadcast fax at a scheduled time

You can send a fax to a combination of up to 30 people or groups at a time you choose.

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the control panel, press Fax Mode.

3 Press

4 Press

repeatedly until Delay Faxappears.

5 Press

6 Press

repeatedly until Delay Untilappears.

7 Press

8 Enter the time you want to send the fax.

9 Press

10 If the printer is not set to the 24 hour mode, press

repeatedly to select AM or PM.

11 Press to save your settings.

12 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 70.

13 If needed, repeat step 12 and press until a maximum of 30 fax numbers have been entered.

14 Press Start Color or Start Black.

Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If the

fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed

again.

Sending a fax while listening to a call (On Hook Dial)

The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the printer. It

is useful when you must navigate an automated answering system or enter a calling card number before sending your fax.

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until On Hook Dialappears.

4 Press

You can now hear the dial tone of the telephone line.

5 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 70.

Note: Press the keypad numbers to use an automated answering system.

6 Press Start Color or Start Black.

Receiving a fax

Receiving a fax automatically

1 Make sure the Fax Auto Answer light is on.

2 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of rings

before receiving a fax automatically” on page 77.

Receiving a fax with an answering machine

Note: You must set up the equipment as shown in “Connecting to an answering machine” on page 18.

To receive a fax with an answering machine connected to the printer:

1 Make sure the Fax Auto Answer light is on.

When a telephone ring is detected, the answering machine picks up the call.

• If the printer detects a fax, it receives the fax and disconnects the answering machine.

• If the printer does not detect a fax, the answering machine receives the call.

2 Set the answering machine to answer incoming calls before the printer does.

For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls after

five rings.

3 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of rings

before receiving a fax automatically” on page 77.

Receiving a fax manually

1 Make sure the Auto Answer light is off.

2 To receive the fax:

• Press Start Color or Start Black.

• Press * 9 * on the telephone after you answer it and hear fax tones.

3 Hang up the telephone. The printer receives the fax.

Using Caller ID

Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the name)

of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the telephone

number of the person who is sending you the fax appears on the display.

Note: Caller ID is available only in some countries and regions.

The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country or

region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to display

Caller ID information.

1 From the control panel, press Fax Mode.

2 Press

repeatedly until Toolsappears.

3 Press

4 Press

repeatedly until Device Setupappears.

repeatedly until Caller ID Patternappears.

repeatedly until the setting you want appears.

5 Press

6 Press

7 Press

8 Press

9 Press to save the setting.

Forwarding faxes

Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax forwarding

settings:

• Off—(Default).

• Forward—The printer sends the fax to the designated fax number.

• Print & Forward—The printer prints the fax and then sends it to the designated fax number.

To set up fax forwarding:

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Ringing and Answeringappears.

repeatedly until Fax Forwardappears.

6 Press

7 Press

8 Press

9 Press

repeatedly until the setting you want appears.

10 Press

11 Enter the number to which you want to forward the fax.

12 Press to save the setting.

Note: If you select Forward or Print & Forward, Forwardwill appear in the lower left corner of the fax default menu.

To view the selected setting, press

repeatedly.

Printing fax activity reports

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Reportsappears.

6 Press

7 Press

repeatedly until the type of report you want to print appears.

repeatedly until the setting you want appears.

8 Press

9 Press

10 Press to print the report.

Setting up Speed Dial numbers

1 From the desktop, double-click the Imaging Studio icon.

2 Click Fax.

3 Click Manage fax history or All-In-One fax settings.

4 Click Adjust speed dial list and other fax settings.

5 Click the Speed Dial tab.

6 To add a fax number to your Speed Dial list:

a Click the next empty line in the list.

b Enter a fax number.

c Place the cursor in the Contact Name field.

d Enter a contact name.

e Repeat step a through step d as necessary using lines 2–89.

7 To add a fax group:

a Scroll down and click on line 90.

A new entry box appears.

b Click on the next empty line in the list.

c Enter up to 30 fax numbers for the group.

d Place the cursor in the Contact Name field.

e Enter a contact name.

Repeat step b through step e to add additional groups using lines 91–99 as necessary.

8 Click OK to save the entries.

Notes:

• You can include a calling card number as part of the fax number.

• Enter a maximum of 64 digits in a fax number.

Using the Phone Book

The Phone Book is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).

To access a Phone Book entry:

1 From the control panel, press Phone Book.

2 Press

repeatedly until the entry you want appears.

Use the keypad to enter the number of the Speed Dial or Group Dial entry.

To access the Phone Book menu:

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Phone Bookappears.

4 Press

5 Press

repeatedly until the setting you want appears.

6 Press , and follow the instructions on the display.

Use this

View

View Phone Book entries.

Add

Create a new Speed Dial or Group Dial entry.

Delete a Speed Dial or Group Dial entry.

Edit a Speed Dial or Group Dial entry.

Print all Speed Dial and Group Dial entries in the Phone Book.

Remove

Modify

Note: For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer, see “Setting

up Speed Dial numbers” on page 74.

Customizing dial settings

Setting up a dialing prefix

You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include numbers,

commas, and/or the symbols * and #.

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Dialing and Sendingappears.

repeatedly until Dial Prefix appears.

6 Press

7 Press

8 Press

9 To change the setting, press

10 Press

repeatedly until Createappears.

11 Enter the prefix to be dialed before each telephone number.

12 Press to save the setting.

Setting the distinctive ring

Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single

telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and phone

number for incoming faxes.

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Ringing and Answeringappears.

repeatedly until Ring Patternappears.

6 Press

7 Press

8 Press

9 Press

repeatedly until the ring pattern you want appears.

10 Press to save the setting.

Setting the number of rings before receiving a fax automatically

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Ringing and Answeringappears.

repeatedly until Pick Up Onappears.

6 Press

7 Press

8 Press

9 Press

repeatedly until the setting you want appears.

10 Press to save the setting.

11 Make sure the Fax Auto Answer light is on.

When the number of rings you set is detected, the printer automatically receives the incoming fax.

Setting up to fax while behind a PBX

If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone

system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax number.

However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to

most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number without waiting to

recognize the dial tone.

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Dialing and Sendingappears.

repeatedly until Dial Methodappears.

repeatedly until Behind PBXappears.

6 Press

7 Press

8 Press

9 Press

10 Press to save this setting.

Customizing fax settings

Customizing settings using the Fax Setup Utility

You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.

1 From the desktop, double-click the Imaging Studio icon.

2 Click Fax.

3 Click Manage fax history or All-In-One fax settings.

4 Click Adjust speed dial list and other fax settings.

5 Click each tab, and change the settings as needed.

Tab

Options

Dialing and Sending

• Select the telephone line format you want to use.

• Enter a dialing prefix.

• Select a dialing volume.

• Enter your name and fax number.

Notes:

– You can include a calling card number as part of the fax number.

– Enter a maximum of 64 digits in a fax number.

• Select the number of times you want the machine to redial and the time

between those attempts if the fax cannot be sent on the first try.

• Choose whether to scan the entire document before dialing the number.

Note: Select After Dialif you are sending a large fax or a

multiple-page color fax.

• Select a maximum send speed and print quality for outgoing faxes.

• From the “Automatic fax conversion” line, select ONto match the

resolution setting of the receiving fax machine.

Ringing and Answering

Fax Printing / Reports

• Select incoming call options.

• Select auto answer options.

• Select whether you want to forward a fax, or print it and then forward it.

• Enter a fax forwarding number.

• Manage blocked faxes.

• Automatically reduce an incoming fax to fit to the paper size loaded, or

print it on two sheets of paper.

• Choose whether to print a footer (the date, time, and page number) to

appear on each page you receive.

• Select a paper source.

• Choose whether to print on both sides of the paper.

• Select when to print fax activity and confirmation reports.

Speed Dial

Create, add to, edit, or delete entries from the Speed Dial list, including Group

Dial entries.

6 Click OK after you finish customizing the settings.

7 Close the Fax Setup Utility.

Setting up a fax header

During the initial setup of your printer, you were prompted to enter your name, fax number, date, and time. This information

is used to create a fax header for faxes you send.

If you have not entered this information:

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Dialing and Sendingappears.

6 Press

7 Press

repeatedly until Your Fax Nameappears.

8 Press

9 Enter your name using the keypad.

Note: You can enter a maximum of 20 characters.

10 Press to save the setting.

11 Press

repeatedly until Your Fax Numberappears.

12 Press

13 Enter your fax number using the keypad.

Note: You can enter a maximum of 64 numbers.

14 Press to save the setting.

15 Press

twice.

16 Press

repeatedly until Toolsappears.

17 Press

18 Press

repeatedly until Device Setupappears.

19 Press

20 Press

repeatedly until Date/Timeappears.

21 Press

22 Enter the date using the keypad.

23 Press

24 Enter the time using the keypad.

25 Press

26 If the hour you entered is 12 or less, press

repeatedly until AM, PM, or 24hrappears.

27 Press to save the setting.

Setting up a fax footer

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Fax Printingappears.

repeatedly until Fax Footerappears.

repeatedly until Onappears.

6 Press

7 Press

8 Press

9 Press

10 Press

11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered this

information:

a Press

twice.

b Press

repeatedly until Toolsappears.

c Press

d Press

repeatedly until Device Setupappears.

e Press

Press

repeatedly until Date/Timeappears.

g Press

h Enter the date using the keypad.

Press

Enter the time using the keypad.

k Press

If the hour you entered is 12 or less, press

repeatedly until AM, PM, or 24hrappears.

m Press to save the setting.

Blocking unwanted changes to fax settings

This feature blocks network users from changing fax settings.

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Toolsappears.

4 Press

5 Press

repeatedly until Device Setupappears.

until Host Fax Settingsappears.

6 Press

7 Press

8 Press

9 Press

until Blockappears.

10 Press to save this setting.

Blocking junk faxes

If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller ID

number.

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

repeatedly until Fax Blockingappears.

repeatedly until Turn ON/OFFappears.

repeatedly until Onappears.

4 Press

5 Press

6 Press

7 Press

8 Press

9 Press

10 Press

11 If you want to block faxes from specific phone numbers:

a Press

repeatedly until Addappears.

b Press

c Enter a phone number.

Note: You can enter a maximum of 64 numbers.

d Press

e If you want to enter a corresponding name, enter it using the keypad buttons.

Press

g If you want to enter additional numbers:

1 Press

2 Repeat step c through step f.

Note: You can enter up to 50 phone numbers.

h If you do not want to enter additional numbers:

1 Press

repeatedly until Noappears.

2 Press

12 If you want to block all faxes that do not provide a Caller ID number:

a Press

repeatedly until Block No-IDappears.

b Press

c Press

repeatedly until Onappears.

d Press to save the setting.

13 If you want to print a list of blocked faxes:

a Press

repeatedly until Printappears.

b Press to print the list.

Networking the printer

Installing a network printer allows users at different workstations to print to a common printer. Methods of setting up a

network printer include:

• a direct Ethernet connection through a Lexmark print server

• sharing a printer that is locally attached to a network computer

Note: You can also set up a wireless network using a Lexmark print server. If your printer came with a Lexmark N4050e

print server, follow the steps on the Setup Sheet that came with your product to set it up.

Installing network printers

Direct IP printing

1 Connect the printer to an external print server using a USB cable.

2 Connect the print sever to the network using an Ethernet cable.

Note: You may be connecting your printer directly into a wall connection or through a router. For more information,

see the print server documentation.

3 Insert the printer software CD.

4 Click Install.

5 From the “Connect Your Printer” dialog, select the network option.

6 From the “Networking Setup” dialog, select Direct Network Attached.

7 Select the printer/print server combination from the Network Printers list.

Note: If more than one is listed, match the MAC address of the print server to the one in the list. For more information,

see “Finding your MAC address” on page 85.

Shared printing

Installing software and sharing the printer on the network (on the host computer)

1 Connect the printer to a network computer using a USB cable.

If the Found New Hardware dialog appears, click Cancel.

2 Insert the printer software CD.

3 Click Install.

4 Click Continue.

5 Select Yes to share your printer.

6 Assign a shared printer name.

7 When prompted, select Test Page to make sure that the computer can print to the printer.

8 Follow the directions on the computer screen until installation is complete.

Installing the shared printer on other network computers (on the client computers)

Using the peer-to-peer method Using the point-and-print method

a Go to a network computer that you want to enable to a Go to a network computer that you want to enable to

print to the shared printer.

b Insert the printer CD.

c Click Install.

print to the shared printer.

b Browse the Network Neighborhood until you find the

name of the shared printer assigned in step 6 on

page 84.

d From the “Connect Your Printer” dialog, select the

c Right-click the printer icon, and select Open or

network option.

Connect.

e From the “Networking Setup” dialog, select

d This will copy a subset of the printer software from the

host computer. A printer object will be created in the

Printers folder of the client.

Peer-to-Peer.

Enter the shared names of both the printer and the

network computer you assigned in step 6 on

page 84.

e When prompted, select Test Page to make sure the

computer can print to the shared printer.

g When prompted, select Test Page to make sure the

computer can print to the shared printer.

h Follow the instructions on the computer screen until

installation is complete.

Repeat this procedure for each network computer

you want to access the shared printer.

Tips for installing a network printer

Assigning an IP address

An IP address is assigned during printer software installation, but only for Direct IP printing. The print object, created at

the end of the installation, sends all print jobs across the network to the printer attached to the print server using this

address.

Many networks have the ability to automatically assign an IP address. In smaller networks, it is often called Auto-IP. There

are two common types of Auto-IP networks. UPnP network environments provide automatic private IP addresses in the

169.254.x.x range. ICS network environments provide automatic private IP addresses in the 192.168.x.x range. Larger

networks may use DHCP to assign addresses. These are usually unique to the company.

During the Direct IP printing installation of printer software, the IP address is visible in the printer list only as it is being

assigned. The print object that is created in the Printers folder of the operating system will reference the MAC address of

the print server in the port name.

If the IP address is not automatically assigned during printer software installation, you can try manually entering an address

after selecting your printer/print server from the available list.

Finding your MAC address

You may need the media access control (MAC) address of the print server to complete network printer configuration. The

MAC address is a series of letters and numbers listed on the bottom of the external print server.

Configuring a network printer manually

1 From the “Configure Network Printers” dialog, highlight the printer you want to configure, and then click Configure.

2 Select DHCP or Configure IP Address Manually.

3 Enter the desired IP address, subnet mask, and gateway for the printer.

4 Click OK.

Finding a printer/print server located on remote subnets

The printer software CD can automatically find the printers that are located on the same network as the computer. If the

printer and print server are located on another network (called a subnet), you must manually enter an IP address during

printer software installation.

Network troubleshooting tips

1 Make sure the printer is set up correctly. For more information, see the printer setup documentation.

2 Make sure all cable connections are secure. For more information, see the printer or print server setup documentation.

3 Make sure the correct lights are showing on the print server. For more information, see the print server documentation.

4 If the printer software CD cannot find the printer/print server, wait a few minutes, and then try running the CD again.

Network traffic speeds vary.

5 Make sure the computer you are using to install the printer is connected to the network.

6 See the print server documentation for additional troubleshooting.

Maintaining the printer

Changing print cartridges

Removing a used print cartridge

1 Make sure the printer is on.

2 Lift the scanner unit.

The print cartridge carrier moves and stops at the loading position, unless the printer is busy.

3 Press down on the cartridge carrier lever to raise the cartridge carrier lid.

4 Remove the used print cartridge.

Note: If you are removing both cartridges, repeat step 3 and step 4 for the second cartridge.

Installing print cartridges

1 If you are installing new print cartridges, remove the sticker and tape from the back and bottom of the cartridges.

Warning: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridges.

2 Press down on the cartridge carrier levers to raise the cartridge carrier lids.

3 Insert the black cartridge or the photo cartridge in the left carrier. Insert the color cartridge in the right carrier.

4 Close the lids.

5 Close the scanner unit, making sure to keep your hands out from underneath the scanner unit.

The control panel display will prompt you to load paper and press to print an alignment page.

Note: The scanner unit must be closed to start a new scan, print, copy, or fax job.

Achieving better print quality

Improving print quality

If you are not satisfied with the print quality of a document, make sure you:

• Use the appropriate paper for the document. If you are printing photos or other high quality images, for best results

use Lexmark Premium Photo Paper or Lexmark Photo Paper.

• Use a paper that is a heavier weight or bright white.

• Select a higher print quality.

If the document still does not have the print quality you want, follow these steps:

1 Align the print cartridges. For more information, see “Aligning print cartridges” on page 89.

If print quality has not improved, continue to step 2.

2 Clean the print cartridge nozzles. For more information, see “Cleaning the print cartridge nozzles” on page 89.

If print quality has not improved, continue to step 3.

3 Remove and reinsert the cartridges. For more information, see “Removing a used print cartridge” on page 87 and

“Installing print cartridges” on page 87.

If print quality has not improved, continue to step 4.

4 Wipe the print cartridge nozzles and contacts. For more information, see “Wiping the print cartridge nozzles and

contacts” on page 90.

If print quality is still not satisfactory, replace the cartridge. For more information, see “Ordering supplies” on

page 91.

Aligning print cartridges

1 Load plain or heavyweight matte paper.

2 From the control panel, press Copy Mode.

3 Press

4 Press

repeatedly until Toolsappears.

5 Press

6 Press

repeatedly until Maintenanceappears.

repeatedly until Align Cartridgesappears

7 Press

8 Press

9 Press

An alignment page prints.

If you aligned the cartridges to improve print quality, print your document again. If print quality has not improved, clean the

print cartridge nozzles.

Cleaning the print cartridge nozzles

1 Load plain paper.

2 Press Copy Mode.

3 Press

4 Press

repeatedly until Toolsappears.

5 Press

6 Press

repeatedly until Maintenanceappears.

repeatedly until Clean Cartridgesappears.

7 Press

8 Press

9 Press

A page prints, forcing ink through the print cartridge nozzles to clean them.

10 Print the document again to verify that the print quality has improved.

11 If print quality has not improved, try cleaning the nozzles up to two more times.

Wiping the print cartridge nozzles and contacts

1 Remove the print cartridges.

2 Dampen a clean, lint-free cloth with water.

3 Gently hold the cloth against the nozzles for about three seconds, and then wipe in the direction shown.

4 Using another clean section of the cloth, gently hold the cloth against the contacts for about three seconds, and then

wipe in the direction shown.

5 With another clean section of the cloth, repeat step 3 and step 4.

6 Let the nozzles and contacts dry completely.

7 Reinsert the print cartridges.

8 Print the document again.

9 If the print quality does not improve, clean the print nozzles. For more information, see “Cleaning the print cartridge

nozzles” on page 89.

10 Repeat step 9 up to two more times.

11 If print quality is still not satisfactory, replace the print cartridges.

Preserving the print cartridges

• Keep a new cartridge in its packaging until you are ready to install it.

• Do not remove a cartridge from the printer except to replace, clean, or store it in an airtight container. The cartridges

do not print correctly if left exposed for an extended period of time.

• Keep the photo cartridge in its own storage unit when not in use.

Cleaning the scanner glass

1 Dampen a clean, lint-free cloth with water.

2 Gently wipe the scanner glass clean.

Note: Make sure all ink or corrective fluid on a document is dry before placing the document on the scanner glass.

Ordering supplies

To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Notes:

• For best results, use only Lexmark print cartridges.

• For best results when printing photos or other high-quality images, use Lexmark Premium Photo Paper or Lexmark

Photo Paper.

• To prevent smudging, avoid touching the surface of a printed photo. For best results, remove each printed sheet

individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Item

Number

32 or 34

33 or 35

Black cartridge

Color cartridge

Photo cartridge

USB cable

1021294

Paper

Paper size

Lexmark Premium Photo Paper

• 4 x 6 in.

• 10 x 15 cm

• Letter

• A4

• L

Lexmark Photo Paper

• 4 x 6 in.

• 10 x 15 cm

• Letter

• A4

Using genuine Lexmark print cartridges

Lexmark printers, print cartridges, and photo paper are designed to perform together for superior print quality.

If you receive an Out of Original Lexmark Inkmessage, the original Lexmark ink in the indicated cartridge(s) has

been depleted.

If you believe you purchased a new, genuine Lexmark print cartridge, but the Out of Original Lexmark Inkmessage

appears:

1 Click Learn More on the message.

2 Click Report a non-Lexmark print cartridge.

To prevent the message from appearing again for the indicated cartridge(s):

• Replace your cartridge(s) with new Lexmark print cartridge(s).

• If you are printing from a computer, click Learn more on the message, select the check box, and click Close.

• If you are using the printer without a computer, press Cancel.

Lexmark's warranty does not cover damage caused by non-Lexmark ink or print cartridges.

Refilling a print cartridge

The warranty does not cover repair of failures or damage caused by a refilled cartridge. Lexmark does not recommend

use of a refilled cartridge. Refilling a cartridge can affect print quality and may cause damage to the printer. For best results,

use Lexmark supplies.

Recycling Lexmark products

To return Lexmark products to Lexmark for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Follow the instructions on the computer screen.

Troubleshooting

• “Setup troubleshooting” on page 93

• “Print troubleshooting” on page 96

• “Copy troubleshooting” on page 98

• “Scan troubleshooting” on page 100

• “Fax troubleshooting” on page 102

• “Network troubleshooting” on page 106

• “Jams and misfeeds troubleshooting” on page 107

• “Memory card troubleshooting” on page 109

• “Error messages” on page 110

• “Removing and reinstalling the software” on page 117

Setup troubleshooting

• “Incorrect language appears on the display” on page 93

• “Power button is not lit” on page 94

• “Software does not install” on page 94

• “Page does not print” on page 95

• “Cannot print from digital camera using PictBridge” on page 96

Incorrect language appears on the display

Correcting a language

selection during initial

setup

After you select a language, Languageappears again on the display. To change the

selection:

1 Press

repeatedly until the language you want appears on the display.

2 Press to save.

Selecting a different

language after initial setup

1 From the control panel, press Copy Mode.

2 Press

3 Press

repeatedly until Toolsappears.

4 Press

5 Press

repeatedly until Device Setupappears.

repeatedly until Languageappears.

6 Press

7 Press

8 Press

9 Press

repeatedly until the language you want appears on the display.

10 Press to save.

Note: If you cannot understand the language on the display, see “Resetting to factory default

settings” on page 117.

Power button is not lit

Check power connection

1 Disconnect the power cord from the wall outlet, and then from the printer.

2 Plug the cord all the way into the power supply on the printer.

3 Plug the cord into an electrical outlet that other electrical devices have been using.

4 If the

light is not on, press

Software does not install

Check your operating

system

The following operating systems are supported: Windows 98/Me, Windows 2000, Windows

XP, and Mac OS X.

Check your system

requirements

Check that your computer meets the minimum system requirements listed on the box.

USB cable may not be

connected

1 Check the USB cable for any obvious damage.

2 Firmly plug the square end of the USB cable into the back of the printer.

3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.

The USB port is marked with the

USB symbol.

Use these steps to install

the printer software

1 Turn off and then restart your computer.

2 Click Cancel on all New Hardware Found screens.

3 Insert the CD, and then follow the instructions on the computer screen to reinstall the

software.

May need to reconnect

power supply

1 Press

to turn the printer off.

2 Disconnect the power cord from the wall outlet.

3 Gently remove the power supply from the printer.

4 Reconnect the power supply to the printer.

5 Plug the power cord into the wall outlet.

6 Press

to turn the printer on.

Other software may be

running

1 Close all open software applications.

2 Disable any anti-virus programs.

3 Double-click the My Computer icon.

In Windows XP, click Start to access the My Computer icon.

4 Double-click the CD–ROM drive icon.

5 If necessary, double-click setup.exe.

6 Follow the instructions on the computer screen to install the software.

Software may not be

installed correctly

1 Uninstall the printer software, and then reinstall it. For more information, see “Removing

and reinstalling the software” on page 117.

2 If the software still does not install correctly, visit our Web site at www.lexmark.com

to check for the latest software.

a In all countries or regions except the United States, select your country or region.

b Click the links for drivers or downloads.

c Select your printer family.

d Select your printer model.

e Select your operating system.

Select the file you want to download, and then follow the directions on the computer

screen.

Page does not print

Check messages

Check power

If an error message is displayed, see “Error messages” on page 110.

If the light is not on, see “Power button is not lit” on page 94.

Paper may not be loaded Remove and then load paper.

correctly

Check ink

Check the ink levels, and install new print cartridges if necessary.

Cartridges may have tape

on them

1 Remove the print cartridges.

2 Make sure the sticker and tape have been removed.

3 Reinsert the cartridges.

Make sure the printer is set

as the default printer and is

not on hold or paused.

1 Click:

• In Windows XP Pro: Start Œ Settings Œ Printers and Faxes.

• In Windows XP Home: Start Œ Control Panel Œ Printers and Faxes.

• In Windows 2000: Start Œ Settings Œ Printers.

• In Windows 98/Me: Start Œ Settings Œ Printers.

2 Double-click the name of your printer.

3 Click Printer.

• Make sure no check mark appears next to Pause Printing.

• Make sure a check mark does appear next to Set As Default.

May need to reconnect

power supply

1 Press

to turn the printer off.

2 Disconnect the power cord from the wall outlet.

3 Gently remove the power supply from the printer.

4 Reconnect the power supply to the printer.

5 Plug the power cord into the wall outlet.

6 Press

to turn the printer on.

Software may not be

installed correctly

1 Uninstall the printer software, and then reinstall it. For more information, see “Removing

and reinstalling the software” on page 117.

2 If the software still does not install correctly, visit our Web site at www.lexmark.com to

check for the latest software.

a In all countries or regions except the United States, select your country or region.

b Click the links for drivers or downloads.

c Select your printer family.

d Select your printer model.

e Select your operating system.

Select the file you want to download, and then follow the directions on the computer

screen.

Cannot print from digital camera using PictBridge

Enable PictBridge printing Enable PictBridge printing on the camera by selecting the correct USB mode. For more

from camera

information, see the digital camera documentation.

Make sure the camera is

PictBridge-enabled

1 Disconnect the camera.

2 Connect a PictBridge-enabled digital camera to the PictBridge port. See the digital

camera documentation to determine whether it is PictBridge-enabled.

Check USB cable

Remove memory cards

Check messages

Use only the USB cable that came with the camera.

Remove any memory cards from the printer.

If an error message appears on the display, see “Error messages” on page 110.

Print troubleshooting

• “Improving print quality” on page 96

• “Poor text and graphic quality” on page 97

• “Poor quality at the edges of the page” on page 98

• “Print speed is slow” on page 98

• “Partial document or photo prints” on page 98

Improving print quality

Check paper

• Use the appropriate paper for the document. If you are printing photos or other high quality

images, for best results use Lexmark Premium Photo Paper or Lexmark Photo Paper.

• Use a paper that is a heavier weight or bright white.

Select a higher print

quality

1 Depending on your print job, press Copy Mode, Scan Mode, Fax Mode, or Photo Card.

2 Press

repeatedly until Qualityappears.

3 Press

4 Press

repeatedly until the quality you want appears.

5 Press

Check print cartridges If the document still does not have the print quality you want, follow these steps:

1 Align the print cartridges. For more information, see “Aligning print cartridges” on

page 89.

If print quality has not improved, continue to step 2.

2 Clean the print cartridge nozzles. For more information, see “Cleaning the print cartridge

nozzles” on page 89.

If print quality has not improved, continue to step 3.

3 Remove and reinsert the print cartridges. For more information, see “Removing a used

print cartridge” on page 87 and “Installing print cartridges” on page 87.

If print quality has not improved, continue to step 4.

4 Wipe the print nozzles and contacts. For more information, see “Wiping the print cartridge

nozzles and contacts” on page 90.

If print quality is still not satisfactory, replace the print cartridges. For more information, see

“Ordering supplies” on page 91.

Poor text and graphic quality

• Blank pages

• Dark print

• Skewed lines

• Smudges

• Faded print

• Streaks

• Incorrect colors

• Light and dark bands in print

• White lines in print

Check ink

Check the ink levels, and install new print cartridges if necessary.

See “Improving print quality” on page 89.

Review steps to

improve print quality

Remove sheets as they To avoid ink smudging when you are working with the following media, remove each sheet as

are printed

it exits, and allow it to dry:

• Documents with graphics or images

• Photo paper

• Heavyweight matte or glossy paper

• Transparencies

• Labels

• Envelopes

• Iron-on transfers

Note: Transparencies may take up to 15 minutes to dry.

Use a different brand of Each paper brand accepts ink differently and prints with color variations. If you are printing

paper

photos or other high-quality images, for best results use Lexmark Premium Photo Paper or

Lexmark Photo Paper.

Check paper condition Use only new, unwrinkled paper.

Software may not be

installed correctly

For more information, see “Software may not be installed correctly” on page 95.

Poor quality at the edges of the page

Check minimum print

settings

Unless you are using the borderless feature, use these minimum print margin settings:

• Left and right margins:

– 6.35 mm (0.25 in.) for letter size paper

– 3.37 mm (0.133 in.) for all paper sizes except letter

• Top margin: 1.7 mm (0.067 in.)

• Bottom margin: 12.7 mm (0.5 in.)

Select the Borderless

print feature

1 From the software application, click File Œ Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print Layout.

4 Click Borderless.

Be sure paper size

matches the printer

setting

1 From the software application, click File Œ Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Paper Setup.

4 Check the paper size.

Print speed is slow

Maximize computer

processing speed

Close all applications not in use.

Try minimizing the number and size of graphics and images in the document.

Remove as many unused fonts as possible from your system.

Consider purchasing more RAM.

Add memory

Select a lower print

quality

1 From the software application, click File Œ Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Quality/Copies.

4 From the Quality/Speed area, select a lower print quality.

Software may not be

installed correctly

For more information, see “Software may not be installed correctly” on page 95.

Partial document or photo prints

Check document

placement

Make sure the document or photo is loaded facedown on the scanner glass in the upper

left-hand corner.

Check paper size

Photo smudges

Make sure the paper size being used matches the size you selected.

To prevent smudging, avoid touching the surface of a printed photo. For best results, remove

each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24

hours before stacking, displaying, or storing.

Copy troubleshooting

• “Copier does not respond” on page 99

• “Scanner unit does not close” on page 99

• “Poor copy quality” on page 99

• “Partial document or photo copies” on page 100

Copier does not respond

Check messages

Check power

If an error message is displayed, see “Error messages” on page 110.

If the

light is not on, see “Power button is not lit” on page 94.

Software may not be

installed correctly

For more information, see “Software may not be installed correctly” on page 96.

Scanner unit does not close

Check for obstructions

1 Lift the scanner unit.

2 Remove any obstruction keeping the scanner unit open.

3 Lower the scanner unit.

Poor copy quality

• Blank pages

• Skewed lines

• Checkerboard pattern

• Smudges

• Distorted graphics or pictures

• Missing characters

• Faded print

• Streaks

• Unexpected characters

• White lines in print

• Dark print

Check messages

Check ink

If an error message is displayed, see “Error messages” on page 110.

Check the ink levels, and install a new print cartridge if necessary.

Clean the scanner glass If the scanner glass is dirty, gently wipe it with a clean, lint-free cloth dampened with water.

Review steps to

See “Improving print quality” on page 89.

improve print quality

Adjust the brightness of

the copy

1 Load the document facedown on the scanner glass.

2 From the control panel, press Copy Mode.

3 Press Lighter/Darker.

4 Press

5 Press Start Color or Start Black.

Check quality of original If the quality of the original document is not satisfactory, try using a clearer version of the

document document or image.

repeatedly to lighten or darken the copy.

Are you scanning from a If you are copying or scanning from a newspaper, magazine, or glossy paper, see “Scanning

newspaper, magazine, clear images from magazines or newspapers” on page 67.

or glossy paper?

Check document

placement

Make sure the document or photo is loaded facedown on the scanner glass in the upper left

corner.

Partial document or photo copies

Check document

placement

Make sure the document or photo is loaded facedown on the scanner glass in the upper

left-hand corner.

Check paper size

Make sure the paper size being used matches the size you selected.

Check Original Size

setting

Make sure that the Original Size setting is Automaticor the size of the original document

that you are copying.

Scan troubleshooting

• “Scanner does not respond” on page 100

• “Scan was not successful” on page 100

• “Scanning takes too long or freezes the computer” on page 101

• “Poor scanned image quality” on page 101

• “Partial document or photo scans” on page 101

• “Cannot scan to an application” on page 101

• “Cannot scan to a computer over a network” on page 102

Scanner does not respond

Check messages

Check power

If an error message is displayed, see “Error messages” on page 110.

If the

light is not on, see “Power button is not lit” on page 94.

Make sure the printer is set

as the default printer and is

not on hold or paused.

1 Click:

• In Windows XP Pro: Start Œ Settings Œ Printers and Faxes.

• In Windows XP Home: Start Œ Control Panel Œ Printers and Faxes.

• In Windows 2000: Start Œ Settings Œ Printers.

• In Windows 98/Me: Start Œ Settings Œ Printers.

2 Double-click the name of your printer.

3 Click Printer.

• Make sure no check mark appears next to Pause Printing.

• Make sure a check mark does appear next to Set As Default.

Software may not be

installed correctly

For more information, see “Software may not be installed correctly” on page 96.

Scan was not successful

USB cable may not be

connected

1 Check the USB cable for any obvious damage.

2 Firmly plug the square end of the USB cable into the back of the printer.

3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.

The USB port is marked with the

USB symbol.

Reboot computer

Turn off and then restart your computer.

Software may not be

installed correctly

For more information, see “Software may not be installed correctly” on page 96.

100

Scanning takes too long or freezes the computer

Other software may be

running

Close all programs not being used.

Change the scanning

resolution to a lower value

1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series.

2 Select All-In-One Center.

3 From the Scan area, click See More Scan Settings.

4 Click Display Advanced Scan Settings.

5 From the Scan tab, select a lower scan resolution.

Poor scanned image quality

Check messages

If an error message is displayed, see “Error messages” on page 110.

Clean the scanner glass

If the scanner glass is dirty, gently wipe it with a clean, lint-free cloth dampened with water.

Adjust the quality of the

scan

1 Make sure the printer is connected to a computer, and both the printer and the computer

are on.

2 Load an original document facedown on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan.

The All-In-One Center appears with the Scanning & Copying tab expanded.

5 From the Select Scan Quality section, select another DPI setting.

6 Click Scan Now.

Review steps to improve

print quality

See “Improving print quality” on page 89.

Are you scanning from a

newspaper, magazine, or

glossy paper?

If you are copying or scanning from a newspaper, magazine, or glossy paper, see “Scanning

clear images from magazines or newspapers” on page 67.

Check quality of original

document

If the quality of the original document is not satisfactory, try using a clearer version of the

document or image.

Check document

placement

Make sure the document or photo is loaded facedown on the scanner glass in the upper

left-hand corner.

Partial document or photo scans

Check document

placement

Make sure the document or photo is loaded facedown on the scanner glass in the upper

left-hand corner.

Check paper size

Make sure the paper size being used matches the size you selected.

Check Original Size setting Make sure the Original Size setting is Auto Detector the size of the original document

you are scanning.

Cannot scan to an application

Select a different

application

1 From the Selected Application Does Not Support Multiple Pages dialog, click Cancel.

2 From the All-In-One Center Scanning & Copying tab, choose a different application from

the “Send scanned image to” menu.

3 Scan the document.

101

Cannot scan to a computer over a network

Review scanning steps See “Scanning to a computer over a network” on page 68.

Fax troubleshooting

• “Cannot send or receive a fax” on page 102

• “Can send but not receive faxes” on page 103

• “Can receive but not send faxes” on page 104

• “Printer receives a blank fax” on page 105

• “Received fax has poor print quality” on page 105

• “Caller ID information is not displayed” on page 106

Cannot send or receive a fax

Check messages

Check power

If an error message is displayed, follow the instructions on the error message dialog.

If the light is not on, see “Power button is not lit” on page 94.

Check cable

connections

Make sure cable connections for the following hardware are secure, if applicable:

• Power supply

• Telephone

• Handset

• Answering machine

Check the telephone

wall jack

1 Plug a telephone into the wall jack.

2 Listen for a dial tone.

3 If you do not hear a dial tone, plug a different telephone into the wall jack.

4 If you still do not hear a dial tone, plug a telephone into a different wall jack.

5 If you hear a dial tone, connect the printer to that wall jack.

Review digital phone

service checklist

The fax modem is an analog device. Certain devices can be connected to the printer so that

digital telephone services can be used.

• If you are using an ISDN telephone service, connect the printer to an analog telephone port

(an R-interface port) on an ISDN terminal adapter. For more information and to request an

R-interface port, contact your ISDN provider.

• If you are using DSL, connect to a DSL filter or router that will support analog use. For more

information, contact your DSL provider.

• If you are using a PBX telephone service, make sure you are connecting to an analog

connection on the PBX. If none exists, consider installing an analog telephone line for the

fax machine. For more information on faxing when using a PBX telephone service, see

“Setting up to fax while behind a PBX” on page 77.

Verify dial tone

• Place a test call to the telephone number to which you want to send a fax to make sure that

it is working correctly.

• If the telephone line is being used by another device, wait until the other device is finished

before sending a fax.

• If you are using the On Hook Dial feature, turn up the volume to verify a dial tone.

Disconnect other

To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect

equipment temporarily any answering machines, computers with modems, or telephone line splitters.

Check for paper jams

Check for and clear any paper jams.

102

Disable Call Waiting

temporarily

Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a

fax. Call your telephone company to obtain the keypad sequence for temporarily disabling Call

Waiting.

Do you have Voice Mail Voice Mail offered through your local telephone company may disrupt fax transmissions. To

service?

enable both Voice Mail and the printer to answer calls:

• See “Setting the distinctive ring” on page 76. Setting selections include single ring, double

ring, triple ring, and any ring.

• Consider adding a second telephone line for the printer.

Check country code

Make sure the country code has been set for the country or region where you are operating the

printer:

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Toolsappears.

4 Press

5 Press

repeatedly until Device Setupappears.

6 Press

7 Press

repeatedly until Country Codeappears.

8 Press

9 Press

repeatedly until the country or region where you are operating the printer

appears.

10 Press to save the setting.

Is your printer memory

full?

1 Dial the receiving number.

2 Scan the original document one page at a time.

Can send but not receive faxes

Load paper

Load paper to print any faxes that have been stored in the printer.

Check the Auto Answer If the Auto Answer light is on:

button

• The printer will answer after the preset number of telephone rings.

• If you are using a distinctive ring, see “Setting the distinctive ring” on page 76.

Check ink

Check the ink levels, and install a new cartridge if necessary.

103

Check whether Fax

Forwarding is selected

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Ringing and Answeringappears.

repeatedly until Fax Forwardappears.

6 Press

7 Press

8 Press

9 Press

repeatedly to view the current Fax Forwarding setting.

10 To turn off Fax Forwarding, press

repeatedly until Offappears.

11 Press to save the setting.

Can receive but not send faxes

Check mode selection To make sure the printer is set for faxing, press Fax Mode.

Check document

placement

Load the original document facedown in the ADF or in the upper left corner of the scanner glass.

Check the Dial Prefix

setting

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Dialing and Sendingappears.

repeatedly until Dial Prefixappears.

6 Press

7 Press

8 Press

9 To change the setting, press

10 Press

11 Enter the prefix to be dialed before each telephone number.

12 Press

repeatedly until Createappears.

Check Speed Dial

number

• Check to make sure Speed Dial has been programmed for the number that you wish to dial.

See “Setting up Speed Dial numbers” on page 74.

• As an alternative, dial the telephone number manually.

104

Be sure that printer is

detecting a dial tone

• See “Sending a fax while listening to a call (On Hook Dial)” on page 72.

• Check the Dial Method setting.

1 Listen for a dial tone. If you hear a dial tone but the printer hangs up without dialing,

this means it did not recognize the dial tone.

2 From the control panel, press Fax Mode.

3 Press

4 Press

repeatedly until Fax Setupappears.

5 Press

6 Press

repeatedly until Dialing and Sendingappears.

repeatedly until Dial Methodappears.

repeatedly until Dial Behind PBXappears.

7 Press

8 Press

9 Press

10 Press

11 Press to save this setting.

Printer receives a blank fax

Check original

Check ink

Ask the sender to verify the original document was loaded correctly.

Check the ink levels, and install a new print cartridge if necessary.

Cartridges may have

tape on them

1 Remove the print cartridges.

2 Make sure the sticker and tape have been removed.

3 Reinsert the print cartridges.

Received fax has poor print quality

Review checklist for

sender

• Check that the quality of the original document is satisfactory.

• Resend the fax. There may have been a problem with the quality of the telephone line

connection.

• Increase the fax scan resolution.

Check ink

Check the ink levels and install a new print cartridge if necessary.

105

Decrease the

transmission speed

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Dialing and Sendingappears.

repeatedly until Max Send Speedappears.

to select a lower transmission speed.

6 Press

7 Press

8 Press

9 Press

10 Press to save the setting.

11 Resend the fax.

12 If the problem persists, repeat step 1 through step 11 to resend the fax at successively lower

transmission speeds.

Note: 2400 bps is the lowest transmission speed.

Notes:

• The lower the transmission speed, the longer it will take your fax to print.

• This solution will reduce the speed for future faxes until you reset the transmission speed.

Caller ID information is not displayed

Caller ID pattern may

not be set correctly

The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF).

Depending on the country or region you live in and the telecommunications company you

subscribe to, you may need to switch the pattern in order for the printer to display Caller ID

information. For more information, see “Using Caller ID” on page 73.

Network troubleshooting

• “The printer to be configured does not appear in the list of printers found on your network” on page 106

• “Cannot print to the network printer” on page 107

• “Network name does not appear in the list” on page 107

Note: If your printer came with a N4050e print server, see the installation instructions and User's Guide on the N4050e

Setup Utility CD.

The printer to be configured does not appear in the list of printers found on your

network

Check security keys

Check power

SSID is not being broadcast. Make sure security keys are correct.

Make sure the printer is connected to a power source and is turned on. For more information,

see “Power button is not lit” on page 94.

Check Ethernet

connection

If you are using a print server:

1 Check the Ethernet cable for any obvious damage.

2 Firmly plug one end of the Ethernet cable into the printer or the print server.

3 Firmly plug the other end of the Ethernet cable into the network hub or wall connection.

106

Check USB connection If you are using a USB cable:

1 Check the USB cable for any obvious damage.

2 Firmly plug the rectangular end of the USB cable into the USB port of the computer.

The USB port is marked with the USB symbol

3 Firmly plug the square end of the USB cable into the USB port on the back of the printer.

Check print server

setup documentation

See the print server documentation for setup instructions if:

• The lights of the print server are not on.

• The USB cable is not connected to the print server.

• The print server is not connected to a power source.

Software may not be

installed correctly

If none of the previous actions fixes the problem, uninstall the printer software, and reinstall it.

For more information, see “Software may not be installed correctly” on page 96.

Cannot print to the network printer

Check print server

See the print server documentation for setup instructions if:

setup documentation

• The lights of the print server are not on.

• The USB cable is not connected to the print server.

• The print server is not connected to a power source.

Check Ethernet

connection

If you are using a print server:

1 Check the Ethernet cable for any obvious damage.

2 Firmly plug one end of the Ethernet cable into the printer.

3 Firmly plug the other end of the Ethernet cable into the network hub or wall connection.

Check USB connection If you are also using a USB cable:

1 Check the USB cable for any obvious damage.

2 Firmly plug the rectangular end of the USB cable into the USB port of the computer.

The USB port is marked with the USB symbol

3 Firmly plug the square end of the USB cable into the USB port on the back of the printer.

Contact network

support

Contact your system support person to make sure the printer is connected to a working network

connection.

Check power

Make sure the printer is connected to a power source and is turned on. For more information,

see “Power button is not lit” on page 94.

Network name does not appear in the list

Check security keys

SSID is not being broadcast. Make sure security keys are correct.

Jams and misfeeds troubleshooting

• “Paper jams” on page 108

• “Paper or specialty media misfeeds” on page 108

• “Printer does not feed paper, envelopes, or specialty media” on page 109

• “Banner paper jams” on page 109

107

Paper jams

Is the jam in the paper

support?

1 Press

2 Firmly grasp the paper, and gently pull it out.

3 Press to turn the printer back on.

to turn off the printer.

Is the jam in the Automatic

Document Feeder (ADF)?

1 Flip open the ADF by grasping the notch in the left side of the ADF and pulling up.

2 Firmly grasp the paper, and gently pull it out.

3 Close the ADF.

4 Press

To automatically eject the paper:

1 Press and hold

Is the jam in the printer?

2 Remove the paper from the paper exit tray.

To manually remove the paper:

1 Press

2 Firmly grasp the paper, and gently pull it out.

3 Press to turn the printer back on.

to turn off the printer.

Paper or specialty media misfeeds

If paper or specialty media misfeeds or skews, or if multiple sheets feed or stick together, try the following solutions.

Check paper condition Use only new, unwrinkled paper.

Check paper loading

• Load a smaller amount of paper into the printer.

• Load paper with the print side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.)

See “Loading various paper types” on page 43 for information about:

• Maximum loading amounts per paper type

• Specific loading instructions for supported paper and specialty media

Remove each page as Remove each page as it exits, and let it dry completely before stacking.

it is printed

Adjust the paper

guides

Adjust the paper guides:

• When using media less than 8.5 inches wide

• To rest against the edges of the paper or media, making sure it does not buckle

108

Printer does not feed paper, envelopes, or specialty media

Check for paper jams

Check media loading

Check for and clear any paper jams. For more information, see “Paper jams” on page 108.

• Verify that the specialty media is loaded correctly. For more information, see “Loading

various paper types” on page 43.

• Try loading one page, envelope, or sheet of specialty media at a time.

Make sure the printer is

set as the default printer

and is not on hold or

paused

1 Click:

• For Windows XP Pro: Start Œ Settings Œ Printers and Faxes.

• For Windows XP Home: Start Œ Control Panel Œ Printers and Faxes.

• For Windows 2000: Start Œ Settings Œ Printers.

• For Windows 98/Me: Start Œ Settings Œ Printers.

2 Double-click the name of your printer.

3 Click Printer.

• Make sure no check mark appears next to Pause Printing.

• Make sure a check mark does appear next to Set As Default.

Banner paper jams

Clear banner paper

jams

1 Press

to turn off the printer.

2 Remove the jammed banner paper from the printer.

Review banner printing

checklist

• Use only the number of sheets needed for the banner.

• Select the following settings to enable the printer to feed paper continuously without

jamming:

1 With a document open, click File Œ Print.

2 Click Properties, Preferences, Options, or Setup.

3 Select the Paper Setup tab.

4 From the Paper Size area, select Banner.

5 Select Letter Banner or A4 Banner as the paper size.

6 Select Portrait or Landscape.

7 Click OK.

8 Click OK or Print.

Memory card troubleshooting

• “Memory card cannot be inserted” on page 109

• “Nothing happens when memory card is inserted” on page 110

Memory card cannot be inserted

Check memory card type

Make sure that the type of memory card you are using can be used in the printer. For more

information, see “Inserting a memory card” on page 53.

Check memory card

placement

See “Inserting a memory card” on page 53 to determine which slot accommodates your

memory card and to see instructions on how to insert it.

109

Nothing happens when memory card is inserted

Check memory card

placement

See “Inserting a memory card” on page 53 to determine which slot accommodates your

memory card and to see instructions on how to insert it.

Check memory card type Make sure that the type of memory card you are using can be used in the printer. See

“Inserting a memory card” on page 53.

Memory card may be

damaged

Check that there is no obvious damage to the memory card.

A digital camera may be

connected

Disconnect the PictBridge-enabled digital camera from the printer.

USB cable may not be

connected

1 Check the USB cable for any obvious damage.

2 Firmly plug the square end of the USB cable into the back of the printer.

3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.

The USB port is marked with the USB symbol

Error messages

Alignment problem

1 Remove the print cartridge.

(tape on cartridge)

2 Make sure the sticker and tape have been removed.

3 Reinsert the cartridge.

4 Press to align the cartridge.

For more information, see “Aligning print cartridges” on page 89.

Alignment problem

Load only plain, unmarked paper for aligning the cartridge.

(used paper)

The printer will read any markings on used paper, which could cause the alignment error

message to appear.

Black Ink Low / Color

Ink Low / Photo Ink Low

1 Check the indicated ink level or levels, and install a new cartridge or cartridges, if

necessary. Low ink warnings occur when a cartridge is 25% full, 15% full, and 10%

full.

To order supplies, see “Ordering supplies” on page 91.

2 Press to continue.

110

Cartridge Error

• 1102

Procedure 1

1 Remove the print cartridges, and close the cartridge carrier lids.

2 Disconnect the power cord from the electrical outlet.

3 Reconnect the power cord to the electrical outlet.

• 1203

• 1204

4 If the

button is not lit, press

• 120F

5 Reinsert the print cartridges.

6 If the error:

(Procedure 1)

• Does not reappear, the problem has been corrected.

• Reappears, one of the cartridges is not working properly. Continue with

Procedure 2.

Cartridge Error

• 1102

Procedure 2

Follow this procedure to determine which cartridge is not working properly.

1 Remove the print cartridges, and close the cartridge carrier lids.

2 Disconnect the power cord from the electrical outlet.

• 1203

• 1204

3 Reconnect the power cord to the electrical outlet.

• 120F

4 If the

button is not lit, press

(Procedure 2)

5 Reinsert the black (or photo) print cartridge.

6 If the error:

• Reappears, replace the black (or photo) print cartridge with a new one.

• Does not reappear, reinsert the color print cartridge.

7 If the error reappears, replace the color print cartridge with a new one.

Clear Carrier Jam

1 Raise the scanner unit.

(remove obstructions)

2 Remove any objects blocking the path of the cartridge carrier.

3 Make sure the cartridge carrier lids are closed.

4 Close the scanner unit.

5 Press

111

Clear Carrier Jam

1 Press

to turn the printer off.

(remove cartridges)

2 Disconnect the power cord from the wall outlet.

3 Raise the scanner unit.

4 Remove both print cartridges. For more information, see “Removing a used print

cartridge” on page 87.

5 Make sure the cartridge carrier lids are closed.

6 Close the scanner unit.

7 Plug the power cord into the wall outlet.

8 Press

to turn the printer on.

9 Reinstall the print cartridges. For more information, see “Installing print cartridges”

on page 87.

Computer not connected

Make sure your computer is connected and turned on.

1 Check the USB cable for any obvious damage.

2 Firmly plug the square end of the USB cable into the USB port on the back of the

printer.

3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.

The USB port is marked with the

USB symbol.

If you are using an ENA, make sure it is connected. For more information, see the print

server documentation.

Could not detect a

proof sheet.

The document placed on the scanner glass is not a valid proof sheet. For more

information, see “Printing photos stored on a memory device using the proof sheet” on

page 56.

Error 1104

1 Remove the print cartridges.

2 Reinstall the black cartridge or the photo cartridge in the left carrier.

3 Reinstall the color cartridge in the right carrier.

Failed to Connect

Resend the fax. There may have been a problem with the quality of the telephone line

connection.

(phone line checklist)

Place a test call to the telephone number to which you want to send a fax to make sure

that it is working correctly.

If the telephone line is being used by another device, wait until the other device is finished

before sending the fax.

112

Failed to Connect

Make sure the printer is detecting a dial tone.

(check that printer detects dial

tone)

• See “Sending a fax while listening to a call (On Hook Dial)” on page 72.

• Check the Dial Method setting.

1 Listen for a dial tone. If you hear a dial tone, but the printer hangs up without

dialing, this means it did not recognize the dial tone.

2 From the control panel, press Fax Mode.

3 Press

4 Press

repeatedly until Fax Setupappears.

5 Press

6 Press

repeatedly until Dialing and Sendingappears.

repeatedly until Dial Methodappears.

repeatedly until the method you want appears.

7 Press

8 Press

9 Press

10 Press

11 Press to save this setting.

Fax Error

The fax machines have stopped communicating.

Resend the fax. There may have been a problem with the quality of the telephone line

connection.

Fax Mode Unsupported

The receiving fax machine does not support the type of fax you attempted to send. If it

does not support:

• Your scan resolution—lower the scan resolution.

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Qualityappears.

4 Press

5 Press

repeatedly until a lower quality appears.

6 Press

• Legal-size paper—reformat the document on letter-size paper.

Invalid photo/paper

size selection

You have selected more than one option on step 2 of the photo proof sheet you printed

and scanned.

1 Make sure you completely fill in only one circle for each option.

2 Press

to continue.

Left Cartridge Error /

Right Cartridge Error

1 Remove the indicated print cartridge.

2 Disconnect the power cord from the electrical outlet.

3 Reconnect the power cord to the electrical outlet.

Including:

• 1205(Left Cartridge)

• 1206(Right Cartridge)

4 If the

button is not lit, press

5 Reinsert the print cartridge.

6 If the error:

Left Cartridge

Incorrect / Right

Cartridge Incorrect

• Does not reappear, the problem has been corrected.

• Reappears, replace the print cartridge with a new one.

113

Left Cartridge

Missing / Right

Cartridge Missing

One or both cartridges are missing or not installed properly. For more information, see

“Installing print cartridges” on page 87.

Notes:

• You can make a color copy with only the color cartridge installed.

• You can print a black-and-white document with only the black cartridge installed.

• You cannot copy or print when only the photo cartridge is installed.

• To remove the error message, press

Memory Full

If applicable:

(reduce memory use)

• Print pending received faxes.

• Send fewer pages.

Memory Full

1 From the desktop, double-click the Imaging Studio icon.

2 Click Fax.

(lower the fax resolution)

3 Click Manage fax history or All-In-One fax settings.

4 Click the Dialing and Sending tab.

5 From the “Send fax with this print quality” area, select a lower print quality.

6 Click OK.

Note: The lower fax resolution becomes the default setting for all faxes you send or

receive.

7 Resend the fax.

Memory Full

1 From the desktop, double-click the Imaging Studio icon.

2 Click Fax.

3 Click Manage fax history or All-In-One fax settings.

4 Click the Dialing and Sending tab.

5 From the “When to scan document” area, select After Dial.

6 Click OK.

Try Setting to Scan

After Dial.

7 Resend the fax.

No images have been

selected.

You have not selected any of the options on step 1 of the photo proof sheet you printed

and scanned.

1 Make sure you completely fill in your selected circle or circles.

2 Press

to continue.

No photo/paper size

selection has been

made.

You have not selected any of the options on step 2 of the photo proof sheet you printed

and scanned.

1 Make sure you completely fill in your selected circle or circles.

2 Press

to continue.

No photo files found

No supported images have been found on the memory card or flash drive you inserted.

The printer will read photos created using the JPEG format. For more information, see

the documentation that came with the digital camera.

No proof sheet

information.

The photo proof sheet you printed and scanned is no longer valid.

You may have removed the memory card or flash drive from the printer, or turned off the

printer, before scanning the photo proof sheet.

For more information, see “Printing photos stored on a memory device using the proof

sheet” on page 56.

114

Phone Line Busy

The printer automatically redials three times at 3-minute intervals. You can change the

default settings to redial up to five times at intervals up to 8 minutes.

(change redial settings)

To change the redial settings:

1 From the control panel, press Fax Mode.

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Dialing and Sendingappears.

6 Press

7 Press

8 To change the number of times the printer will redial:

a Press

repeatedly until Redial Attemptsappears.

b Press

c Press

repeatedly until the setting you want appears.

d Press

9 To change the length of time between redials:

a Press

repeatedly until Redial Timeappears.

b Press

c Press

repeatedly until the setting you want appears.

d Press

Phone Line Busy

See “Sending a broadcast fax at a scheduled time” on page 71.

(schedule to resend fax at a

later time)

Phone Line Error

The fax modem is an analog device. Certain devices can be connected to the printer so

that digital telephone services can be used.

(digital phone service

checklist)

• If you are using an ISDN telephone service, connect the printer to an analog

telephone port (an R-interface port) on an ISDN terminal adapter. For more

information and to request an R-interface port, contact your ISDN provider.

• If you are using DSL, connect to a DSL filter or router that will support analog use.

For more information, contact your DSL provider.

• If you are using a PBX telephone service, make sure you are connecting to an analog

connection on the PBX. If none exists, consider installing an analog telephone line

for the fax machine. For more information on faxing when using a PBX telephone

service, see “Setting up to fax while behind a PBX” on page 77.

Phone Line Error

If the telephone line is being used by another device, wait until the other device is finished

before sending the fax.

(check phone line and cable

connections)

Make sure cable connections for the following hardware are secure, if applicable:

• Power supply

• Telephone

• Handset

• Answering machine

115

Photo Size ErrorPhoto There are one or more photos larger than the paper size you selected.

must fit on page.

1 Press

to clear the error message.

2 Press

repeatedly until Paper Sizeappears on the display.

3 Press

4 Press

repeatedly to select the paper size option that will fit your largest

photo size.

5 Press Start Color or Start Black to begin printing.

PictBridge

Communications Error

Remove and then reinsert the cable into the PictBridge port on the front of the printer.

For more information, see “Using a PictBridge-enabled digital camera to control printing

photos” on page 59.

Please remove camera

to use your memory

card

The printer can read either a PictBridge-enabled digital camera or a memory card, not

both at the same time.

1 Remove both the PictBridge-enabled digital camera and the memory card.

2 Reinsert only one of the devices mentioned above.

Remote Fax Error

Resend the fax. There may have been a problem with the quality of the telephone line

connection.

(phone line problem)

Remote Fax Error

1 From the control panel, press Fax Mode.

(lower the transmission speed)

2 Press

3 Press

repeatedly until Fax Setupappears.

4 Press

5 Press

repeatedly until Dialing and Sendingappears.

repeatedly until Max Send Speedappears.

repeatedly until a lower speed appears.

6 Press

7 Press

8 Press

9 Press

10 Press

Notes:

• The lower the transmission speed, the longer it will take your fax to print.

• This solution will reduce the speed for future faxes until you reset the

transmission speed.

11 Resend the fax.

12 If the problem persists, repeat step 1 through step 11 to send the fax at successively

lower transmission speeds.

Some photos removed

from card by host.

Some of the photos on the photo proof sheet were deleted from the memory card through

the computer.

You must print a new photo proof sheet.

For more information, see “Printing photos stored on a memory device using the proof

sheet” on page 56.

There is a problem

reading the memory

card.

• See “Memory card cannot be inserted” on page 109.

• See “Nothing happens when memory card is inserted” on page 110.

116

Settings are not saved

Settings time-out during

a current job

If you press to select a setting, an * appears next to the selected setting. The printer reverts

to the default setting after two minutes of inactivity or if the printer is turned off. For information

on how to change this timeout feature, see “Saving settings” on page 31.

Settings are not saved

for future jobs

If you press to select a setting, an * appears next to the selected setting. For information on

how to save the setting, see “Saving settings” on page 31.

Resetting to factory default settings

You can reset your printer to the original settings without using the printer menus.

Note: Resetting to factory default settings will delete all printer settings you selected, including Speed Dial and Group Dial

numbers. If you want to print out those numbers before you reset the printer, see “Using the Phone Book” on page 75.

1 Press

, and Start Color at the same time.

Warning: Do not release the buttons until Languageappears on the display, indicating that the printer has been

reset.

2 Follow the prompts on the display to choose your language, country or region code, date, time, and fax number.

Notes:

• To reenter your Speed Dial or Group Dial numbers using the computer, see “Customizing settings using the Fax

Setup Utility” on page 78.

• To reenter your Speed Dial or Group Dial numbers using the control panel, see “Using the Phone Book” on

page 75.

Removing and reinstalling the software

If the printer is not functioning properly, or if a communications error message appears when you try to use the printer,

you may need to remove and reinstall the printer software.

1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series.

2 Select Uninstall.

3 Follow the instructions on the computer screen to remove the printer software.

4 Restart the computer before reinstalling the printer software.

5 Click Cancel on all New Hardware Found screens.

6 Insert the CD, and then follow the instructions on the computer screen to reinstall the software.

Note: If the install screen does not appear automatically after you restart your computer, click Start Œ Run, and then type

D:\setup, where D is the letter of your CD-ROM drive.

117

Notices

Product name

Machine type

Lexmark 5400 Series

4425-001

4425-002

4425-A01

4425-0H1

Edition notice

June 2006

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK

INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these

changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road,

Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department,

Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes

appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site

at www.lexmark.com.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all

countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program,

or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right

may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly

designated by the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation

developed exclusively at private expense.

Trademarks

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

All other trademarks are the property of their respective owners.

Conventions

Note: A Note identifies something that could help you.

Warning: A Warning identifies something that could damage your product hardware or software.

CAUTION: A CAUTION identifies something that could cause you harm.

CAUTION: This type of CAUTION indicates that you should not touch the marked area.

CAUTION: This type of CAUTION indicates a hot surface.

CAUTION: This type of CAUTION indicates a shock hazard.

CAUTION: This type of CAUTION indicates a tipping hazard.

118

Federal Communications Commission (FCC) compliance information statement

This product has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. Operation

is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference

received, including interference that may cause undesired operation.

The FCC Class B limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a

residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance

with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur

in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning

the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult your point of purchase or service representative for additional suggestions.

The manufacturer is not responsible for radio or television interference caused by using other than recommended cables or by unauthorized

changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment.

Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device, use a properly shielded and

grounded cable such as Lexmark part number 1021294 for USB attach. Use of a substitute cable not properly shielded and grounded may result

in a violation of FCC regulations.

Any questions regarding this compliance information statement should be directed to:

Director of Lexmark Technology & Services

Lexmark International, Inc.

740 West New Circle Road

Lexington, KY 40550

(859) 232–3000

Industry Canada compliance statement

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard ICES-003.

Avis de conformité aux normes de l’industrie du Canada

Cet appareil numérique de classe B est conforme aux exigences de la norme canadienne relative aux équipements pouvant causer des

interférences NMB-003.

European Community (EC) directives conformity

This product is in conformity with the protection requirements of EC Council directives 89/336/EEC, 73/23/EEC, and 1999/5/EC on the

approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment

designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment.

A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support,

Lexmark International, Inc., S.A., Boigny, France.

This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.

Noise emission levels

The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.

Note: Some modes may not apply to your product.

1-meter average sound pressure, dBA

Printing

Scanning

Copying

Ready

inaudible

Values are subject to change. See www.lexmark.com for current values.

119

Waste from Electrical and Electronic Equipment (WEEE) directive

The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage

the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your

local sales office phone number.

Federal Communications Commission (FCC) compliance information statement

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments

(ACTA). On the back of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX.

If requested, this number must be provided to your telephone company.

This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.

A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with the applicable FCC Part 68

rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be

connected to a compatible modular jack that is also compliant. See your setup documentation for more information.

The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs

on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not

exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact your local

telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format

US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products,

the REN is shown separately on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of

service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. You will also

be advised of your right to file a complaint with the FCC.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of this equipment.

If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted

service.

If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc. at www.lexmark.com or

your Lexmark representative. If the equipment is causing harm to the telephone network, the telephone company may request that you

disconnect the equipment until the problem is resolved.

This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark International, Inc. See the previous

paragraph for contact information.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission, or corporation

commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable

your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected

to AC power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC

surge arrestor in the AC outlet to which this device is connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and

certified by UL (Underwriter's Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body

in the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax

machines, to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first

page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message,

and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a

900 number or any other number for which charges exceed local or long-distance transmission charges.)

See your user documentation in order to program this information into your fax machine.

120

Notice to users of the Canadian telephone network

This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is an indication of the

maximum number of terminals allowed to be connected to a telephone interface. The terminus of an interface may consist of any combination

of devices, subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The modem REN is located on the

rear of the equipment on the product labeling.

Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected

to AC power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC

surge arrestor in the AC outlet to which this device is connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and

certified by UL (Underwriter’s Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body

in the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges.

This equipment uses CA11A telephone jacks.

Avis réservé aux utilisateurs du réseau téléphonique du Canada

Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence number : numéro d’équivalence

de sonnerie) fournit une indication du nombre maximum de terminaux pouvant être connectés à l’interface téléphonique. En bout de ligne, le

nombre d’appareils qui peuvent être connectés n’est pas directement limité, mais la somme des REN de ces appareils ne doit pas dépasser

cinq. Le numéro REN du modem est indiqué sur l’étiquette produit située à l’arrière de l’équipement.

Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre, entraînent d'importants dégâts

sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un problème majeur d’échelle nationale. En conséquence, il

vous est recommandé de brancher un parasurtenseur dans la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur

répondant à des caractéristiques nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre

laboratoire agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre région ou pays.

Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions électriques.

Cet équipement utilise des prises de téléphone CA11A.

Notice to users of the New Zealand telephone network

The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of terminal equipment indicates

only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of

the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all

respects with another item of telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of

Telecom's network services.

This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers.

Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment associated with this device.

The associated equipment shall be set to operate within the following limits for compliance to Telecom's specifications:

• There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation, and

• The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call

attempt.

• The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between

the end of one call attempt and the beginning of another.

South Africa telecommunications notice

This modem must be used in conjunction with an approved surge protection device when connected to the PSTN.

Using this product in Switzerland

This product requires a Swiss billing tone filter (Lexmark part number 14B5109) to be installed on any line which receives metering pulses in

Switzerland. The Lexmark filter must be used, as metering pulses are present on all analog telephone lines in Switzerland.

Utilisation de ce produit en Suisse

Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 14B5123) devant être installé sur toute

ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé pour toute installation car ces impulsions existent sur toutes les

lignes téléphoniques suisses.

Verwendung dieses Produkts in der Schweiz

Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer 14B5109) für jede Leitung

installiert werden, über die in der Schweiz Zeitsteuertakte übertragen werden. Die Verwendung des Lexmark Filters ist obligatorisch, da in allen

analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind.

121

Uso del prodotto in Svizzera

Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109), da installare su tutte le linee che ricevono impulsi remoti in

Svizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera.

ENERGY STAR

Power consumption

Product power consumption

The following table documents the power consumption characteristics of the product.

Note: Some modes may not apply to your product.

Mode

Description

Power consumption (Watts)

Printing

The product is generating hard-copy output from electronic inputs.

The product is generating hard-copy output from hard-copy original documents.

The product is scanning hard-copy documents.

The product is waiting for a print job.

14.6

15.1

9.1

Copying

Scanning

Ready

6.6

Power Saver

High Off

The product is in energy-saving mode.

6.1

The product is plugged into a wall outlet, but the power switch is turned off.

4.0

Low Off (<1 W Off) The product is plugged into a wall outlet, the power switch is turned off, and the product n/a

is in the lowest possible power consumption mode.

Off

The product is plugged into a wall outlet, but the power switch is turned off.

n/a

The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous power draws may be

substantially higher than the average.

Values are subject to change. See www.lexmark.com for current values.

Power Saver

This product is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to the EPA Sleep Mode. The

Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity. The Power Saver Mode is automatically

engaged after this product is not used for a specified period of time, called the Power Saver Timeout.

Factory default Power Saver Timeout for this product (in minutes):

Off mode

If this product has an off mode which still consumes a small amount of power, then to completely stop product power consumption, disconnect

the power supply cord from the wall outlet.

Total energy usage

It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided in power units of Watts, the

power consumption should be multiplied by the time the product spends in each mode in order to calculate energy usage. The total product

energy usage is the sum of each mode's energy usage.

122

Index

Print photos 34

Scan 34

Scan & edit text (OCR) 34

Share photos 34

Tips 34

Use memory card photos 34

using 33

Web site 34

Fax menu 28

installing another language 13

Photo Card menu 29

saving settings 31

Scan menu 27

using 23

copier does not respond 99

Copy

adding text captions 60

ADF (Automatic Document Feeder)

loading documents 46

paper capacity 47

Advanced tab 38

album page, creating 60

aligning print cartridges 89

alignment problem 110

All-In-One Center

Maintain/Troubleshoot link 37

opening 35

Saved Images tab 36

Scanning & Copying tab 35

answering machine

receiving a fax with 72

assigning IP address 85

Automatic Document Feeder (ADF) 22

Automatic Document Feeder (ADF) paper

guide 22

button 33

menu 26

Caller ID not displayed 106

Caller ID, using 73

copy troubleshooting

copier does not respond 99

partial document or photo copies 100

poor copy quality 99

scanner unit does not close 99

copying 62

cloning an image 63

collating copies 63

customizing settings 26

enlarging an image 64

photos 62

reducing an image 64

repeating an image 63

customizing settings

copy 26

fax 28

Fax Setup Utility 78

scan 27

calling card

using when faxing 70

using when setting up Speed Dial 74

using while listening to call 72

using with On Hook dial feature 72

using with the Fax Setup Utility 78

can receive but not send fax 104

can send but not receive fax 103

cannot print from digital camera using

PictBridge 96

cannot print to network printer 107

cannot scan to application 101

cannot scan to computer over

network 102

cannot send or receive fax 102

cards

loading 45

memory 53

printing 51

carrier jam error 110

cartridge error 110

cartridge missing error 110

cartridges, print

aligning 89

cleaning 89

Automatic Document Feeder (ADF) paper

stop 22

Automatic Document Feeder (ADF)

tray 22

banner paper jams 109

banner paper, loading 46

blocking host fax settings 81

box contents 12

broadcast fax, sending

at a scheduled time 71

immediately 70

Browse photos button 34

buttons, control panel

Auto Answer 26

Back 25

customizing settings using the computer

scan 65

custom-size paper, loading 45

defaults

Copy menu 26

Fax menu 28

Photo Card menu 29

resetting factory defaults 117

Scan menu 27

direct IP printing 84

distinctive ring patterns 76

documents

faxing using the computer 71

faxing using the control panel 70

loading into the Automatic Document

Feeder 46

loading on scanner glass 48

printing 49

installing 87

preserving 91

removing 87

wiping 90

Cancel 25

Copy Mode 24

Fax Mode 24

keypad 26

Left arrow 25

Lighter / Darker 24

Menu 24

Pause / Redial 26

Phone Book 26

Photo Card 24

Power 24

change paper or photo size setting

error 110

change paper size setting error 110

cleaning print cartridge nozzles 89

collating copies 50, 63

color ink low 110

computer not connected error 110

configuring network printer 85

connecting

using RJ11 adapter 14

connecting the printer to

answering machine 18

computer modem 19

telephone 17

scanning images for editing 67

scanning text for editing 67

scanning to e-mail 66

Resize 24

Right arrow 25

Scan Mode 24

Select 25

Start Black 26

Start Color 26

buttons, Imaging Studio

Browse photos 34

Copy 34

Fax 34

Maintain/Troubleshoot 35

Print album page 34

editing

document text (OCR) 67

photos 40

scanned images 67

emission notices 119

enlarging an image 64

telephone wall jack 16

Contact Information tab 38

contents, box 12

control panel 22

Copy menu 26

123

envelopes

Fax Setup Utility

Fax 34

loading 44

printing 51

error 1104 110

error messages

alignment problem 110

carrier jam 110

customizing settings 78

Dialing and Sending tab 79

Fax Printing / Reports tab 79

Ring and Answering tab 79

Speed Dial tab 79

Maintain/Troubleshoot 35

Print album page 34

Print photos 34

Scan 34

Scan & edit text (OCR) 34

Share photos 34

using 42, 78

cartridge error 110

fax troubleshooting

Tips 34

cartridge missing 110

change paper or photo size setting 110

change paper size setting 110

color ink low 110

computer not connected 110

could not detect a proof sheet 110

error 1104 110

Caller ID not displayed 106

can receive but not send fax 104

can send but not receive fax 103

cannot send or receive fax 102

printer receives blank fax 105

received fax has poor print quality 105

faxing

Use memory card photos 34

using 33

Web site 34

Imaging Studio, using 33

improving print quality 89

incorrect language appears on

display 93

failed to connect 110

fax error 110

adding fax groups to Speed Dial 74

adding numbers to Speed Dial 74

blocking unwanted faxes 82

choosing a fax connection 13

customizing settings 28

entering a fax number 70

sending a broadcast fax at a scheduled

time 71

index cards

loading 45

printing 51

information, finding 9

ink levels, checking 37

ink, ordering 37

insert camera/memory card error 110

inserting

fax mode unsupported 110

insert camera/memory card 110

invalid photo/paper size selection 110

left cartridge error 110

load paper 110

memory full 110

no images have been selected 110

no photo files found 110

no photo/paper size selection has been

made 110

no proof sheet information 110

only one device or media card

allowed 110

paper jam 110

paper skewed 110

phone line busy 110

phone line error 110

PictBridge communications error 110

please remove camera to use memory

card 110

problem reading memory card 110

remote fax error 110

right cartridge error 110

some photos removed from card by

host 110

sending a broadcast fax

immediately 70

sending while behind a PBX 77

setting number of rings before automatic

answering 77

setting up dialing prefix 76

using a calling card number 70

using the computer 71

using the control panel 70

while listening to call 72

FCC notices 119, 120

finding

information 9

MAC address 85

publications 9

Web site 9

flash drive

inserting 54

printing photos using the proof

sheet 56

forwarding a fax 73

flash drives 54

memory cards 53

PictBridge-enabled digital camera 59

installing

network printer 85

print cartridges 87

printer software 117

software and sharing printer on

network 84

invalid photo/paper size selection 110

IP address, assigning 85

iron-on transfers, loading 45

jams and misfeeds troubleshooting

banner paper jams 109

paper jam in ADF 108

paper jam in paper support 108

paper jam in printer 108

paper or specialty media misfeeds 108

printer does not feed paper, envelopes,

or specialty media 109

EXT port 23

e-mailing documents or photos 66

junk faxes, blocking 82

factory default settings, resetting to 117

failed to connect error message 110

Fast Pics 42

glossy paper, loading 43

graphics, editing 40

greeting cards

loading 45

labels, loading 44

landscape orientation, selecting 39

language

Fax

menu 28

printing 51

fax

Group Dial

changing 93

activity reports 74

customizing settings 78

forwarding 73

receiving automatically 72

receiving manually 73

Fax button 34

setting up 74

using 70

using the Phone Book 75

last page first 51

layout, selecting 39

left cartridge error 110

LINE port 23

load paper error 110

banner paper 46

custom-size paper 45

documents into the Automatic Document

Feeder 46

documents on the scanner glass 48

envelopes 44

heavyweight matte paper, loading 43

How To tab 38

fax error 110

fax footer, setting up 80

fax header, setting up 79

fax mode unsupported error

message 110

fax settings

blocking unwanted changes 81

I Want To menu 39

Imaging Studio buttons

Browse photos 34

Copy 34

glossy paper 43

124

greeting cards 45

heavyweight matte paper 43

index cards 45

iron-on transfers 45

labels 44

paper 43

photo cards 45

photo paper 43

photos on the scanner glass 48

postcards 45

printing 60

printing all 57

OCR, editing document text 67

On Hook Dial feature 72

only one device or media card

allowed 110

printing by date range 57

printing from a Web page 50

printing from digital camera using

DPOF 58

printing from Imaging Studio 60

printing from PictBridge-enabled digital

camera 59

printing using color effects 58

printing using the proof sheet 56

reducing red-eye 40

scrapbook page 60

smudges 98

transferring from memory card to flash

drive 55

transferring from memory device to

computer using Fast Pics 55

transferring from memory device using

control panel 55

photos removed from card by host 110

PictBridge communications error 110

PictBridge port 22

PictBridge-enabled camera, printing

photos from 59

please remove camera to use memory

card 110

point-and-print method 85

poor copy quality 99

poor quality at the edges of the page 98

poor scanned image quality 101

poor text and graphic quality 97

portrait orientation, selecting 39

postcards

ordering supplies 91

orientation, changing

landscape 39

portrait 39

transparencies 44

page does not print 95

paper exit tray 22

MAC address, finding 85

magazine articles, loading on the scanner

glass 48

paper guide 22

paper jam error 110

paper jam in ADF 108

paper jam in paper support 108

paper jam in printer 108

paper or specialty media misfeeds 108

Paper Setup tab

changing orientation 39

changing paper size 39

paper sizes, specifying 39

paper skewed error 110

paper support 22

Maintain/Troubleshoot

button 35

link 37

maintenance menus

Copy menu 26

Maintenance tab 38

memory card

inserting 53

printing photos using the proof

sheet 56

memory card cannot be inserted 109

memory card slots 22

memory card troubleshooting

memory card cannot be inserted 109

nothing happens when memory card is

inserted 110

paper, loading 43

partial document or photo copies 100

partial document or photo prints 98

partial document or photo scans 101

parts

Automatic Document Feeder (ADF) 22

Automatic Document Feeder (ADF)

paper guide 22

Automatic Document Feeder (ADF)

paper stop 22

Automatic Document Feeder (ADF)

tray 22

control panel 22

EXT port 23

LINE port 23

memory card slots 22

paper exit tray 22

paper guide 22

paper support 22

PictBridge port 22

power supply port 23

print cartridge carrier 23

scanner glass 22

scanner unit 23

top cover 22

memory full error message 110

loading 45

printing 51

network name does not appear in

list 107

power button is not lit 94

power supply port 23

previewing photos

from the computer 36

Print album page button 34

print cartridge carrier 23

print cartridge nozzles, cleaning 89

print cartridges

aligning 89

cleaning 89

installing 87

preserving 91

removing 87

wiping 90

print cartridges, ordering 37

Print Layout tab

changing document type 39

duplexing 39

Print photos button 34

Print Properties

I Want To menu 39

opening 38

Options menu 39

network printer

configuring 85

installing 85

network scanning 68

network troubleshooting

cannot print to network printer 107

network name does not appear in

list 107

printer to be configured does not appear

in list of printers found on network 106

network troubleshooting tips 86

networking

using a print server 84

using the peer-to-peer method 85

using the point-and-print method 85

newspapers, loading on the scanner

glass 48

no images selected error 110

no photo files found error 110

no photo/paper size error 110

no proof sheet information error 110

noise emission levels 119

nothing happens when memory card is

inserted 110

USB port 23

peer-to-peer method 85

Phone Book, using 75

phone line busy error message 110

phone line error 110

Photo Card menu 29

photo cards, loading 45

Photo Editor, using 40

photo paper, loading 43

photos

adding text captions 60

album page 60

copying photos 62

editing 40

loading on the scanner glass 48

Paper Setup tab 39

Print Layout tab 39

Print Properties tabs 39

Quality/Copies tab 39

Save Settings menu 39

print quality, improving 89

notices 118, 119, 120, 121, 122

N-up feature 52

125

print speed is slow 98

print troubleshooting

improving print quality 96

partial document or photo prints 98

poor quality at the edges of the

page 98

poor text and graphic quality 97

print speed is slow 98

printer does not feed paper, envelopes, or

specialty media 109

printer receives blank fax 105

printer software

removing print cartridges 87

repeating an image 63

reports, fax activity 74

reverse page order 51

right cartridge error 110

ring patterns, setting 76

RJ11 adapter 14

power button is not lit 94

software does not install 94

Share photos button 34

shared printing

peer-to-peer method 84

point-and-print method 84

software

All-In-One Center 35

Fax Setup Utility 42

Imaging Studio 33

Photo Editor 40

Print Properties 38

removing and reinstalling 117

Solution Center 37

Toolbar 41

safety information 2

Saved Images tab

Creative Tasks section 37

Open With section 36

Photo Prints section 36

Preview section 36

reinstalling 117

removing 117

using 33

Printer Status dialog 37

printer to be configured does not appear in

list of printers found on network 106

printing

all photos 57

blocked fax list 82

Scan

button 34

menu 27

Scan & edit text (OCR) button 34

scan troubleshooting

cannot scan to application 101

cannot scan to computer over

network 102

using 33

software does not install 94

Solution Center

Advanced tab 38

Contact Information tab 38

How To tab 38

cards 51

collated copies 50

Maintenance tab 38

opening 37

document 49

envelopes 51

greeting cards 51

index cards 51

last page first 51

multiple pages on one sheet 52

photos 60

photos by date range 57

photos from digital camera using

DPOF 58

partial document or photo scans 101

poor scanned image quality 101

scan was not successful 100

scanner does not respond 100

scanning takes too long or freezes the

computer 101

scan was not successful 100

scanner does not respond 100

scanner glass 22

Printer Status dialog 37

Troubleshooting tab 38

using 37

Speed Dial

setting up fax groups 74

setting up individual fax numbers 74

using 70

using the Phone Book 75

supplies, ordering 91

cleaning 91

photos from PictBridge-enabled digital

camera 59

loading documents 48

scanner unit 23

scanner unit does not close 99

scanning

customizing settings 27

customizing settings using the

computer 65

telecommunication notices 120, 121

text captions, adding 60

Tips button 34

photos from the computer 60

photos stored on a memory device 59

photos using color effects 58

photos using Fast Pics 59

photos using the proof sheet 56

postcards 51

Toolbar

printing a Web page 49

printing only the photos from a Web

page 50

editing images 67

reverse page order 51

transparencies 51

Web page 49

Web page, photos only 50

problem reading memory card error 110

proof sheet, using 56

publications, finding 9

editing text 67

from magazines and newspapers 67

over a network 68

saving scanned image 65

to computer 68

to e-mail 66

using the control panel 65

Scanning & Copying tab

Copy section 35

Creative Tasks section 36

Preview section 36

using 41

top cover 22

transferring photos from

memory card to flash drive 55

memory device to computer using Fast

Pics 55

memory device using control panel 55

transparencies

loading 44

printing 51

Quality/Copies tab 39

Troubleshooting tab 38

troubleshooting, copy

copier does not respond 99

partial document or photo copies 100

poor copy quality 99

scanner unit does not close 99

troubleshooting, error messages

alignment problem 110

carrier jam 110

Scan section 35

using 35

received fax has poor print quality 105

receiving a fax

scanning takes too long or freezes the

computer 101

scrapbook page, creating 60

settings are not saved 117

settings, saving 31

setup troubleshooting

cannot print from digital camera using

PictBridge 96

incorrect language appears on

display 93

automatically 72

fax forwarding 73

manually 73

using an answering machine 72

recycling

Lexmark products 92

WEEE statement 120

reducing an image 64

red-eye reducing 40

remote fax error 110

cartridge error 110

cartridge missing 110

change paper or photo size setting 110

change paper size setting 110

color ink low 110

page does not print 95

126

computer not connected 110

could not detect a proof sheet 110

error 1104 110

failed to connect 110

fax error 110

fax mode unsupported 110

insert camera/memory card 110

invalid photo/paper size selection 110

left cartridge error 110

cannot scan to computer over

network 102

partial document or photo scans 101

poor scanned image quality 101

scan was not successful 100

scanner does not respond 100

scanning takes too long or freezes the

computer 101

troubleshooting, setup

load paper 110

memory full 110

cannot print from digital camera using

PictBridge 96

no images have been selected 110

no photo files found 110

no photo/paper size selection has been

made 110

no proof sheet information 110

only one device or media card

allowed 110

incorrect language appears on

display 93

page does not print 95

power button is not lit 94

software does not install 94

paper jam 110

paper skewed 110

unwanted faxes, blocking 82

USB port 23

phone line busy 110

phone line error 110

Use memory card photos button 34

using RJ11 adapter 14

PictBridge communications error 110

please remove camera to use memory

card 110

problem reading memory card 110

remote fax error 110

Web page

printing 49

printing only the photos 50

Web site

right cartridge error 110

some photos removed from card by

host 110

button 34

finding 9

troubleshooting, fax

Caller ID not displayed 106

can receive but not send fax 104

can send but not receive fax 103

cannot send or receive fax 102

printer receives blank fax 105

received fax has poor print quality 105

troubleshooting, jams and misfeeds

banner paper jams 109

paper jam in ADF 108

paper jam in paper support 108

paper jam in printer 108

paper or specialty media misfeeds 108

printer does not feed paper, envelopes,

or specialty media 109

troubleshooting, memory card

memory card cannot be inserted 109

nothing happens when memory card is

inserted 110

troubleshooting, network

cannot print to network printer 107

network name does not appear in

list 107

printer to be configured does not appear

in list of printers found on network 106

troubleshooting, print

improving print quality 96

partial document or photo prints 98

poor quality at the edges of the

page 98

poor text and graphic quality 97

print speed is slow 98

troubleshooting, scan

cannot scan to application 101

127

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