Advanced User’s Guide
FAX-2840
FAX-2940
MFC-7240
Not all models are available in all countries.
Version 0
USA/CAN
Download optional software from the Brother
Solutions Center (FAX-2840 and FAX-2940 users)
You can download free printer driver, scanner driver (FAX-2940 only ) and PC-Fax Send
software (FAX-2940 only) from the Brother Solutions Center, enabling you to use your Brother Fax
machine as a printer or a scanner (FAX-2940 only ), or send faxes from your computer (FAX-
1
Not for Mac OS X 10.5.8 users
ii
Table of Contents
Ecology features....................................................................................................4
Toner Save......................................................................................................4
Deep Sleep mode............................................................................................5
Toner Setting
LCD Contrast.........................................................................................................6
TX Lock
Memory Security
Setting Lock...................................................................................................11
Contrast.........................................................................................................14
Dual access...................................................................................................16
Real Time Transmission................................................................................17
iii
Overseas Mode .............................................................................................18
Delayed Fax ..................................................................................................18
Delayed batch transmission ..........................................................................18
Electronic cover page....................................................................................19
Polling overview...................................................................................................20
Polled transmit...............................................................................................20
Remote Fax Options............................................................................................22
Fax Forwarding..............................................................................................22
Paging ...........................................................................................................23
Fax Storage...................................................................................................23
Remote retrieval ............................................................................................25
Remote fax commands..................................................................................27
Additional receiving operations............................................................................28
Printing a reduced incoming fax ....................................................................28
Setting the Fax Receive Stamp.....................................................................28
Setting the Print Density................................................................................28
Printing a fax from the memory .....................................................................29
Polling overview...................................................................................................29
Polling receive ...............................................................................................29
Stop polling....................................................................................................30
Telephone line services.......................................................................................31
Tone or Pulse (Canada only).........................................................................31
For Fax/Tel mode only...................................................................................31
Caller ID.........................................................................................................31
Special line considerations............................................................................32
Additional dialing operations................................................................................34
Additional ways to store numbers........................................................................34
Changing Group numbers .............................................................................35
Deleting Group numbers ...............................................................................36
Fax reports...........................................................................................................37
Transmission verification report.....................................................................37
Fax Journal....................................................................................................37
Reports ................................................................................................................38
How to print a report......................................................................................38
iv
Copy settings.......................................................................................................39
Stop copying..................................................................................................39
Improving copy quality...................................................................................42
Sorting copies using the ADF........................................................................42
Adjusting Contrast and Brightness ................................................................42
Making N in 1 copies (page layout) ...............................................................44
Cleaning the machine..........................................................................................46
Cleaning the corona wire...............................................................................48
Cleaning the paper pick-up rollers.................................................................54
Packing and shipping the machine......................................................................56
v
General Setup
1
1
1
IMPORTANT NOTE
1
Memory Storage
1
Most of the illustrations in this User’s
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Guide show the FAX-2940.
Contrast and Overseas Mode) will be lost.
(For FAX-2940)
During a power failure the machine will retain
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for
approximately 60 hours. Other fax jobs in the
machine’s memory will not be lost.
(For FAX-2840 and MFC-7240)
During a power failure the machine will retain
the date and time for approximately 2 hours.
The fax jobs in the machine’s memory will be
lost.
1
Chapter 1
Speaker volume
1
Volume settings
1
You can choose a range of speaker volume
levels, from Highto Off.
Ring volume
1
a Press Menu, 1, 3, 3.
You can choose a ring volume level from a
range of settings, from Highto Off.
Volume
3.Speaker
While in FAX mode press or
to adjust
the volume level. The LCD will show the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
b Press a or b to choose Off, Low, Medor
High.
Press OK.
c Press Stop/Exit.
You can also change the ring volume through
the menu:
You can also adjust the speaker volume with
the control panel keys.
a Press Menu, 1, 3, 1.
a Press
(FAX).
Volume
1.Ring
b Press Hook/Hold.
b Press a or b to choose Off, Low, Medor
c Press or
.
High.
This setting will stay until you change it
again.
Press OK.
c Press Stop/Exit.
d Press Hook/Hold.
Handset volume
a Press Menu, 1, 3, 4.
Beeper volume
1
1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.
Volume
4.Handset
b Press a or b to choose Highor Low.
a Press Menu, 1, 3, 2.
Press OK.
Volume
2.Beeper
c Press Stop/Exit.
b Press a or b to choose Off, Low, Medor
Note
High.
• You can adjust the handset volume any
time you are talking on the telephone.
There are two handset volume levels, Low
and High. The default setting is Low.
Press OK.
c Press Stop/Exit.
2
General Setup
• Press or
The LCD shows the setting are choosing.
to adjust the volume level.
Note
When you press
d or c
on the
1
The new setting will remain until you
change it again.
control panel to adjust the volume, the
LCD shows the setting you are choosing.
Each key press changes the volume to the
next setting.
Choosing the Handset
Volume (For Volume Amplify)
1
WARNING
Before you begin to use the machine, you
must decide if you need to set the handset
volume to Volume Amplify:Onfor a user
who is hearing-impaired. The AMPLIFY
volume level complies with FCC standard.
It is important that you do NOT choose
Permanentunless ALL the users are
hearing-impaired. Otherwise, it may
damage the hearing of some users.
Volume Amplify:Off
This default setting is appropriate if none of
the users are hearing-impaired. During a
Setting Volume Amplify
1
conversation, users can press
d or c
Please carefully read Choosing the Handset
before you do the following steps;
on the control panel to adjust the two volume
levels (The LCD will display -no+). When the
handset is replaced, the handset volume will
remain until you change it again.
a Press Menu, 1, 3, 5.
Volume Amplify:On—Temporary
Volume
5.Volume Amplify
This setting is appropriate if some of the
users are hearing-impaired. During a
b Do one of the following.
conversation, users can press
d or c
If none of the users are hearing-
impaired, press a or b to select Off,
and then press OK and go to Step
d.
on the control panel to adjust the three
volume levels (The LCD will display -non+).
When the handset is replaced, the handset
volume returns to the default setting of Low.
If some or all of the users are
hearing-impaired, press a or b to
select On, and then press OK.
Volume Amplify:On—Permanent
Choose Volume Amplify:On—
Permanentif all of the users are hearing-
impaired. During a conversation, users can
c Do one of the following.
press
d or c
on the control panel to
If all the users are hearing-impaired,
press a or b to select Permanent,
and then press OK.
adjust the three volume levels (The LCD will
display -non+). When the handset is
replaced, the handset volume returns to
Permanent.
If only some or all of the users are
hearing-impaired, select
Temporary, and then press OK.
d Press Stop/Exit.
3
Chapter 1
Automatic Daylight
Saving Time
Ecology features
1
1
Toner Save
1
You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the Spring, and
back one hour in the Fall.
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.
a Press Menu, 0, 2, 2.
a Press Menu, 1, 4, 1.
Date&Time
Ecology
2.Auto Daylight
1.Toner Save
b Press a or b to choose Onor Off.
b Press a or b to choose Onor Off.
Press OK.
Press OK.
c Press Stop/Exit.
c Press Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Gray Scale images.
Sleep mode
1
The Sleep Time setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
were turned off. Receiving data or starting an
operation wakes up the machine from Sleep
mode to Ready mode.
You can choose how long the machine must
be idle before it goes into Sleep mode. When
the machine receives a fax, computer data or
makes a copy, the timer will be reset. The
default setting is 3 minutes.
While the machine is in Sleep mode the LCD
will show Sleep.
a Press Menu, 1, 4, 2.
Ecology
2.Sleep Time
b Enter the length of time the machine is
idle before entering Sleep mode.
Press OK.
c Press Stop/Exit.
4
General Setup
Deep Sleep mode
1
Toner Settings
1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will automatically enter Deep
Sleep mode, and the LCD will show Deep
Sleep. Deep Sleep mode uses less power
than Sleep mode. The machine will wake up
and start warming up when the machine
receives computer data or when you press a
key on the control panel.
1
Toner Setting
(Continue mode)
1
You can set the machine to continue printing
after the LCD shows Replace Toner.
The machine will continue printing until the
LCD shows Toner Ended.
The default setting is Stop.
Lifting or replacing the handset will also wake
up the machine from Deep Sleep mode.
a Press Menu, 1, 7.
General Setup
7.Replace Toner
b Press a or b to choose Continueor
Stop.
Press OK.
c Press Stop/Exit.
Note
• If you continue printing in the Continue
mode, we cannot guarantee the print
quality.
• While using Continue mode the print may
appear faint.
• After replacing the toner cartridge with a
new one, the Continue mode will go back
to the default setting (Stop).
5
Chapter 1
Receiving faxes in Continue
mode
LCD Contrast
1
1
You can change the contrast to make the
LCD look lighter or darker.
The machine can store received faxes in the
memory if you choose Continue mode when
the LCD shows Replace Toner. When
received faxes are printed in Continue mode
the LCD will ask if the print quality of the fax
is OK. If the quality is not good, choose
2.No.The machine will keep the faxes
stored in the memory so you can reprint them
after you replace the toner cartridge with a
new one. If the print quality is good, choose
1.Yes.The LCD will ask if you want to
delete the printed faxes from the memory. If
you choose not to delete them, you will be
asked again after you replace the toner
cartridge with a new one.
a Press Menu, 1, 5.
General Setup
5.LCD Contrast
b Press c to make the LCD darker. Or,
press d to make the LCD lighter.
Press OK.
c Press Stop/Exit.
Note
• The FAX-2840 and MFC-7240 can store
up to 400 faxes in memory and the FAX-
2940 can store up to 500 faxes in memory.
• (FAX-2840 and MFC-7240)
If you turn off the power switch faxes in
memory will be lost.
• The machine will keep faxes stored in
Continue mode even if you change the
Continuesetting to Stop.
• If you install a new toner cartridge when
the LCD shows Toner Ended, the
machine will ask if you want to print the
stored faxes. Choose 1.Printto print
stored faxes.
Toner End in Continue mode
1
When the LCD shows Toner Endedthe
machine will stop printing. If the memory is full
and you want to continue receiving faxes, you
must install a new toner cartridge.
6
General Setup
Changing the prefix number
1
Dial Prefix
1
1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
a (USA) Press Menu, 0, 5.
(Canada) Press Menu, 0, 6.
b Do one of the following:
To change the prefix number,
press 1.
To remove the prefix number, press
Clear to delete the digits. Go to step
c.
Setting up the prefix number
1
a (USA) Press Menu, 0, 5.
To exit without making a change,
(Canada) Press Menu, 0, 6.
b Enter the prefix number (up to 5 digits)
on the dial pad.
c Enter a new prefix number using the dial
pad (up to 5 digits), press OK.
Press OK.
d Press Stop/Exit.
Note
• You can use the numbers 0 to 9, #, l
and !. (Press Hook/Hold to display “!”.)
You cannot use ! with any other numbers
or characters.
If your telephone system requires a timed
break recall (hookflash), press Hook/Hold
to enter the break.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
c Press Stop/Exit.
7
Chapter 1
Mode Timer
1
The machine has two or three mode keys on
the control panel: FAX, SCAN (for MFC-7240
only) and COPY.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to FAX mode. If you choose Off, the
machine will stay in the mode you used last.
MFC-7240
1
FAX-2840 and FAX-2940
a Press Menu, 1, 1.
1
General Setup
1.Mode Timer
b Press a or b to choose 0 Sec, 30
Secs, 1 Min, 2 Mins, 5 Minsor Off.
Press OK.
c Press Stop/Exit.
8
Security features
2
2
PC printing (MFC-7240 only)
Security
2
Scanning (MFC-7240 only)
2
You can set up your machine with multiple
levels of security using TX Lock (for FAX-
2840 and MFC-7240), Memory Security (for
FAX-2940) and Setting Lock. You will not be
able to continue to schedule Delayed Faxes
or Polling jobs. However, any prescheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.
Note
• To print the faxes in memory, turn off TX
Lock.
• If you forget the TX Lock password,
please call Brother Customer Service.
Setting up the password
Note
If you have already set the password, you will
not need to set it again.
2
TX Lock
(FAX-2840 and MFC-7240)
2
Note
(For FAX-2840)
a Press Menu, 1, 6, 1.
You can download the printer driver from
the Brother Solutions Center at
Security
1.TX Lock
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is on, the following operations
are available:
c If you are entering the password for the
first time, the LCD will show Verify:.
Receiving telephone calls
d Re-enter the password.
Receiving faxes
Press OK.
Fax Forwarding
e Press Stop/Exit.
(if Fax Forwarding was already on)
Paging
Changing the TX Lock password
(if Paging was already on)
Remote Retrieval
a Press Menu, 1, 6, 1.
(if Fax Storage was already on)
Security
1.TX Lock
PC Fax Receive (MFC-7240 only)
(if PC Fax Receive was already on)
b Press a or b to choose Set Password.
While TX Lock is on, the following operations
are NOT available:
Press OK.
c Enter the registered four-digit password.
Making telephone calls
Sending faxes
Copying
Press OK.
9
Chapter 2
d Enter a four-digit number for the new
Receiving faxes into memory (limited by
password.
memory capacity)
Press OK.
FAX Forwarding (if Fax Forwarding was
already on)
e If the LCD shows Verify:, re-enter the
new password.
Remote Retrieval (if Fax Storage was
Press OK.
already on)
While Memory Security is on, the following
operations are NOT available:
f Press Stop/Exit.
Printing received faxes
Turning TX Lock on/off
2
Sending faxes
If you enter the wrong Password, the LCD
shows Wrong Passwordand stays offline.
The machine will stay in TX Lock Mode until
the registered password is entered.
Receiving telephone calls using the
machine’s handset
Making telephone calls using the
machine’s handset
Turning TX Lock on
2
Copying
a Press Menu, 1, 6, 1.
Operation from control panel
b Press a or b to choose Set TX Lock.
Note
Press OK.
To print the faxes in memory, turn off
Memory Security.
c Enter the registered four-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Setting up the password
Note
• If you have already set the password, you
will not need to set it, again.
2
Turning TX Lock off
2
a Press Menu.
• If you forget the Memory Security
password, please call Brother Customer
Service.
Enter the registered four-digit password.
b Press OK.
TX Lock is automatically turned off.
a Press Menu, 1, 6, 1.
Memory Security
(FAX-2940 only)
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
2
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
c Re-enter the password when the LCD
shows Verify:.
Press OK.
d Press Stop/Exit.
While Memory Security is on, the following
operations are available:
10
Security features
Changing your memory security
password
Setting Lock
2
2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
a Press Menu, 1, 6, 1.
b Press a or b to choose Set Password.
2
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.
Press OK.
c Enter the registered four-digit password.
Press OK.
While Setting Lock is On, you cannot change
the settings without a password. You can only
change the following Fax transmission
settings that are in the FAX menu.
d Enter a four-digit number for the new
password.
Press OK.
e If the LCD shows Verify:, re-enter the
new password.
Contrast
Fax Resolution
Delayed Fax
Real Time TX
Polled TX
Press OK.
f Press Stop/Exit.
Turning memory security on/off
2
Overseas Mode
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
(For MFC-7240)
Also, machine settings cannot be changed
using Remote Setup while Setting Lock is On.
Turning memory security on
2
a Press Menu, 1, 6, 1.
b Press a or b to choose Set Security.
Press OK.
c Enter the registered four-digit password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
Turning memory security off
2
a Press Menu.
b Enter the registered four-digit password.
Press OK.
Memory Security is automatically turned
off and the LCD shows the date and
time.
11
Chapter 2
Setting up the password
2
Turning Setting Lock on/off
2
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
a Press Menu, 1, 6, 2.
Security
2.Setting Lock
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
Turning Setting Lock on
a Press Menu, 1, 6, 2.
Security
2.Setting Lock
c Re-enter your password when the LCD
shows Verify:.
Press OK.
b Press a or b to choose On.
Press OK.
d Press Stop/Exit.
c Enter your four-digit password.
Press OK.
Changing your Setting Lock
password
2
d Press Stop/Exit.
a Press Menu, 1, 6, 2.
Turning Setting Lock off
Security
2.Setting Lock
a Press Menu, 1, 6, 2.
b Press a or b to choose Set Password.
Security
2.Setting Lock
Press OK.
c Enter your four-digit password.
b Enter your four-digit password.
Press OK.
Press OK twice.
d Enter a four-digit number for the new
c Press Stop/Exit.
password.
Press OK.
e Re-enter your new password when the
LCD shows Verify:.
Press OK.
f Press Stop/Exit.
12
Security features
Speed Dial restriction
2
Restricting dialing
2
a Press Menu, 2, 6, 3.
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialing by
using the dial pad, One Touch and Speed
Dial.
Dial Restrict.
3.Speed Dial
2
b Press a or b to choose Off, Enter #
twiceor On.
If you choose Off, the machine does not
restrict the dialing method.
Press OK.
c Press Stop/Exit.
If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialing. If you
re-enter the wrong number, the LCD will
show an error message.
Note
• The Enter # twicesetting will not work
if you lift a machine’s handset or press
Hook/Hold before entering the number.
You will not be asked to re-enter the
number.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.
• You can not restrict dialing when you use
Redial/Pause.
• If you chose Onor Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialing.
Dial pad restriction
2
a Press Menu, 2, 6, 1.
Dial Restrict.
1.Dial Pad
b Press a or b to choose Off, Enter #
twiceor On.
Press OK.
c Press Stop/Exit.
One Touch restriction
2
a Press Menu, 2, 6, 2.
Dial Restrict.
2.One Touch Dial
b Press a or b to choose Off, Enter #
twiceor On.
Press OK.
c Press Stop/Exit.
13
Sending a fax
3
3
Contrast
3
Additional sending
options
3
For most documents the default setting of
Autowill give the best results.
It automatically chooses the suitable contrast
for your document.
Sending faxes using multiple
settings
3
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.
Use Darkto make the faxed document
lighter.
Use Lightto make the faxed document
darker.
a Make sure you are in FAX mode
.
After each setting is accepted, the LCD
a Make sure you are in FAX mode
.
asks if you want to enter more settings:
b Load your document.
Other Settings
1.Yes 2.No
c Press Menu, 2, 2, 1.
b Do one of the following:
Setup Send
1.Contrast
To choose more settings, press 1.
The LCD returns to the Setup Send
menu so you can choose another
setting.
d Press a or b to choose Auto, Lightor
Dark.
Press OK.
If you have finished choosing
settings, press 2 and go to the next
step for sending your fax.
Note
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting if you choose Photoas the Fax
Resolution.
14
Sending a fax
Changing Fax Resolution
3
Additional sending
operations
3
The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.
Sending a fax manually
3
To change the Fax Resolution setting
for the next fax
3
Manual transmission
3
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in FAX mode
.
b Load your document.
a Make sure you are in FAX mode
.
c Press Resolution, then a or b to
choose the resolution.
Press OK.
b Load your document.
c Press Hook/Hold or pick up the handset
To change the default Fax Resolution
setting
of the machine and listen for a dial tone.
3
d Dial the fax number you want to call.
a Make sure you are in FAX mode
.
e When you hear the fax tone, press
Start.
b Press Menu, 2, 2, 2.
f Press Hook/Hold, or replace the
Setup Send
2.Fax Resolution
machine’s handset.
c Press a or b to choose the resolution
Sending a fax at the end of a
conversation
you want.
Press OK.
3
Note
At the end of a conversation you can send a
fax to the other party before you both hang
up.
You can choose four different resolution
settings.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
fax resolution
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
b Make sure you are in FAX mode
.
c Load your document.
d Press Start.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission time.
e Replace the machine’s handset.
15
Chapter 3
How to broadcast a fax
Note
3
Dual access
3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.
Use (Address Book) to help you
choose numbers easily.
a Make sure you are in FAX mode
.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
b Load your document.
c Enter a number.
Note
Press OK.
If you get an Out of Memorymessage
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memorymessage while
scanning a subsequent page, you can
press Start to send the pages scanned so
far, or press Stop/Exit to cancel the
operation.
You can use either a One Touch,
Speed Dial, a Group number, or a
number manually entered using the dial
pad. (See Basic User’s Guide: How to
dial.)
all the fax numbers you want to
broadcast to.
Broadcasting
3
e Press Start.
After the broadcast is finished the machine
will print a Broadcast Report to let you know
the results.
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
You can broadcast up to 272 different
numbers. This will depend on how many
Groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
Before you begin the broadcast
3
One Touch and Speed Dial numbers must be
stored in the machine’s memory before they
can be used in a broadcast. (See Basic
User’s Guide: Storing One Touch Dial
numbers and Storing Speed Dial numbers.)
Group numbers must also be stored in the
machine’s memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
16
Sending a fax
Canceling a Broadcast in progress
3
Real Time Transmission
3
While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.
When you are sending a fax, the machine will
scan the documents into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
a Press Menu, 2, 7.
The LCD will display the Broadcast job
number followed by the fax number
being dialed (for example, #001
123456789) and the broadcast job
number (for example,
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TXto Onfor all documents or
Next Fax:Onfor the next fax only.
3
Broadcast#001).
Fax
7.Remaining Jobs
Note
• If the memory is full, the machine will send
the document in real time (even if
Real Time TX is set to Off).
b Press a or b to choose one of the
following:
Choose the fax number being dialed,
• Next Fax:Onor Next Fax:Offcan be
selected only if a document is loaded.
and press OK.
Choose the broadcast job number,
and press OK.
Sending in real time for all faxes
3
c Press 1 to cancel the fax number or
Broadcast job number you chose in step
a Make sure you are in FAX mode
.
b Press Menu, 2, 2, 5.
If you chose to only cancel the fax
LCD will ask you if you want to
cancel the broadcast job. Press 1 to
clear the whole broadcast job or 2 to
exit.
Setup Send
5.Real Time TX
c Press a or b to choose On.
Press OK.
d Press Stop/Exit.
Sending in real time for the next fax
only
3
a Make sure you are in FAX mode
.
b Press Menu, 2, 2, 5.
Setup Send
5.Real Time TX
c Press a or b to choose Next Fax:On.
Press OK.
17
Chapter 3
Overseas Mode
3
Delayed batch transmission
3
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on Overseas Mode may help.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
This is a temporary setting, and will only be
active for your next fax.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
a Make sure you are in FAX mode
.
b Load your document.
a Make sure you are in FAX mode
.
c Press Menu, 2, 2, 9.
b Press Menu, 2, 2, 4.
Setup Send
9.Overseas Mode
Setup Send
4.Batch TX
d Press a or b to choose Onor Off.
Press OK.
c Press a or b to choose Onor Off.
Press OK.
Delayed Fax
3
d Press Stop/Exit.
You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.
Checking and canceling
waiting jobs
3
a Make sure you are in FAX mode
.
Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
b Load your document.
c Press Menu, 2, 2, 3.
Setup Send
3.Delayed Fax
a Press Menu, 2, 7.
d Enter the time you want the fax to be
sent (in 24-hour format).
The number of jobs still to be sent will be
displayed.
(For example, enter 19:45 for 7:45 PM)
Press OK.
b Press a or b to scroll through the waiting
jobs and press the job you want to
cancel. Press OK.
e Press 1 to choose 1.Docto leave the
paper document waiting in the ADF or
press 2 to choose 2.Memoryto scan
the document into the memory.
c Do one of the following:
To cancel the job, press 1.
To exit without canceling, press 2.
Note
The number of pages you can scan into
the memory depends on the amount of
data printed on each page.
d When you have finished, press
Stop/Exit.
18
Sending a fax
Composing your own comments
3
Electronic cover page
3
You can set up two comments of your own.
This feature will not work unless you have
already programmed your Station ID. (See
Quick Setup Guide: Set your Station ID.)
a Make sure you are in FAX mode
.
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name stored
in the One Touch or Speed Dial memory.
b Press Menu, 2, 2, 8.
Setup Send
8.Coverpage Msg
3
c Press a or b to choose 5.or 6.to store
your own comment.
By choosing Next Fax:Onyou can also
display the number of pages on the cover
page.
Press OK.
d Enter your own comment using the dial
You can choose one of the following preset
comments.
pad. See Basic User’s Guide: Entering
text.
Press OK.
1.Comment Off
2.Please Call
3.Urgent
Send a cover page for the next fax
3
4.Confidential
If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.
Instead of using one of the preset comments,
you can enter two personal messages of your
own, up to 27 characters long. See Basic
User’s Guide: Entering text.
a Make sure you are in FAX mode
.
b Load your document.
5.(User Defined)
c Press Menu, 2, 2, 7.
6.(User Defined)
Setup Send
7.Coverpg Setup
Note
Next Fax:Onor Next Fax:Offcan be
selected only if a document is loaded.
d Press a or b to choose Next Fax:On
(or Next Fax:Off).
Press OK.
e Press a or b to choose a comment.
Press OK.
f Enter two digits to show the number of
pages you are sending.
Press OK.
For example, enter 0, 2 for 2 pages or
0, 0 to leave the number of pages blank.
If you make a mistake, press d or Clear
to back up and re-enter the number of
pages.
19
Chapter 3
Send a cover page for all faxes
3
Polling overview
3
You can set the machine to send a cover
page whenever you send a fax.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
a Make sure you are in FAX mode
.
b Press Menu, 2, 2, 7.
Setup Send
7.Coverpg Setup
to work. Not all fax machines support polling.
c Press a or b to choose On(or Off).
Polled transmit
3
Press OK.
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
d Press a or b to choose a comment.
Press OK.
Using a printed cover page
3
Setup for polled transmit
3
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
a Make sure you are in FAX mode
.
b Load your document.
a Make sure you are in FAX mode
.
c Press Menu, 2, 2, 6.
b Press Menu, 2, 2, 7.
Setup Send
6.Polled TX
Setup Send
7.Coverpg Setup
d Press a or b to choose On(or Off).
Press OK.
c Press a or b to choose Print Sample.
Press OK.
e Press 1 to choose 1.Docto leave the
paper document waiting in the ADF or
press 2 to choose 2.Memoryto scan
the document into the memory.
d Press Start.
e After the machine prints a copy of your
cover page, press Stop/Exit.
Note
• If you choose Doc, the document remains
in the ADF until your machine is polled. If
you must use your machine before the
polled transmission occurs, you must first
cancel this job.
• If you choose Memory, the document will
be stored and can be retrieved from any
other fax machine until you delete the fax
in memory by using the Canceling a Job
menu setting. (See Checking and
20
Sending a fax
f Press 2 to choose 2.Noif you do not
want to enter more settings when the
LCD asks you the following message:
Other Settings
1.Yes 2.No
g Press Start.
Note
3
The document will be stored and can be
retrieved from any other fax machine until
you delete the fax from memory.
To delete the fax from memory, press
21
Receiving a fax
4
4
Remote Fax Options
4
Important
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case if there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Remote Fax Options let you receive faxes
while you are away from the machine.
You can use only one Remote Fax Option at
a time.
(FAX-2840 and MFC-7240)
The faxes stored in the machine’s memory
will be deleted.
Fax Forwarding
4
The Fax Forwarding feature lets you
automatically forward your received faxes to
another machine.
a Press Menu, 2, 5, 1.
Remote Fax Opt
1.Fwd/Page/Store
b Press a or b to choose Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number using the
dial pad (up to 20 digits), a One Touch
key or (Address Book) and the
three-digit location.
Press OK.
Note
If you store a Group on a One Touch key
or a Speed Dial location, the faxes will be
forwarded to multiple fax numbers.
d Press a or b to choose Onor Off.
Press OK.
Backup Print
On
e Press Stop/Exit.
22
Receiving a fax
Paging
4
Fax Storage
4
When Paging is chosen, the machine dials
the cell phone or pager number you
programmed. This activates your cell phone
or pager so you will know that you have a fax
message in the machine’s memory.
The Fax Storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
automatically print a copy of the stored fax.
a Press Menu, 2, 5, 1.
Remote Fax Opt
1.Fwd/Page/Store
a Press Menu, 2, 5, 1.
4
Remote Fax Opt
1.Fwd/Page/Store
b Press a or b to choose Paging.
Press OK.
b Press a or b to choose Fax Storage.
c Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
Press OK.
c Press Stop/Exit.
Do not include the area code if it is the
same as that of your machine.
For example, press
Note
If your received faxes are not printing,
make sure Fax Storage is turned off. (See
1 8 0 0 5 5 5 1 2 3 4 # #.
d Do one of the following:
If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
enter your fax number followed by ##
(up to 20 digits). Press OK. (For
example, press:
PC-FAX Receive (For MFC-
7240) (For Windows® only)
4
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #)
If you turn on the PC-FAX Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
If you do not need a PIN, press OK.
If you are programming a cell phone
number, press OK.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details about using
PC-FAX Receive, see Software User’s
Guide.)
e Press Stop/Exit.
Note
• If you have set Paging, a backup copy will
automatically be printed at the machine.
You can turn on the PC-Fax Receive with
your machine by pressing Menu 2, 5, 1 and
choose PC Fax Receive. (For more
information about turning on PC Fax Receive,
see Basic User’s Guide.)
• You cannot change a Paging or PIN
number remotely.
23
Chapter 4
Press OK.
Changing Remote Fax
Options
Press Stop/Exit.
4
Important
If received faxes are left in your machine’s
memory when you change to another
Remote Fax Option, the LCD will ask you the
following message:
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case if there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Erase All Fax?
1.Yes 2.No
(FAX-2840 and MFC-7240)
If there is a power failure, the faxes stored
in the machine’s memory will be deleted.
or
Print All Fax?
1.Yes 2.No
Turning off Remote Fax Options
4
If you press 1, faxes in the memory will be
erased or printed before the setting
a Press Menu, 2, 5, 1.
changes. If a backup copy has already
been printed it will not be printed again.
Remote Fax Opt
1.Fwd/Page/Store
If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
b Press a or b to choose Off.
Press OK.
(For MFC-7240)
Note
If received faxes are left in the machine’s
memory when you change to PC Fax
Receivefrom another remote fax option
(Fax Forward, Pagingor Fax
Storage), the LCD will ask you the
following question:
The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing Remote Fax
c Press Stop/Exit.
Send Fax to PC?
1.Yes 2.No
If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC-Fax Receive icon
is active on your PC. (See Software User’s
Guide.)
If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
The LCD will show the following option:
Backup Print
On
Press a or b to choose Onor Off.
24
Receiving a fax
Using your Remote Access Code
4
Remote retrieval
4
a Dial your fax number from a telephone
or another fax machine using touch
tone.
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone telephone or fax
machine, then use the Remote Access Code
to retrieve your messages.
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l).
Setting a Remote Access Code
4
c The machine signals if it has received
messages:
4
The Remote Access Code feature lets you
access the remote retrieval features when
you are away from your machine. Before you
use the remote access and retrieval features,
you have to set up your own code. The
default code is an inactive code: – – –l.
No beeps
No messages received.
1 long beep
Fax message received.
a Press Menu, 2, 5, 2.
d The machine gives two short beeps to
tell you to enter a command (See
The machine will hang up if you wait
longer than 30 seconds before entering
a command. If you enter an invalid
command the machine will beep three
times.
Remote Fax Opt
2.Remote Access
b Enter a three-digit code using the
numbers 0 – 9, l or #.
Press OK.
c Press Stop/Exit.
e Press 9 0 to reset the machine when you
Note
have finished.
DO NOT use the same code used for your
Fax Receive Code (l51) or Telephone
Answer Code (#51). (See Basic User’s
Guide: Using Remote Codes.)
f Hang up.
Note
If your machine is set to Manualmode,
you can still access the remote retrieval
features. Dial the fax number as normal
and let the machine ring. After
100 seconds you will hear a long beep to
tell you to enter the remote access code.
You will then have 30 seconds to enter the
code.
You can change your code at any time. If you
want to make your code inactive, press Clear
setting – – –l.
25
Chapter 4
Retrieving fax messages
4
Changing the Fax Forwarding number
4
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l). If you hear
one long beep, you have messages.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by l). If you hear one long
beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 9 6 2.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).
c When you hear two short beeps, use the
dial pad to press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).
e Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
e Press 9 0 to reset the machine when you
have finished.
Note
You can insert a pause in a fax number by
using the # key.
f Hang up after you hear your machine
beep.
Note
You can insert a pause in a fax number by
using the # key.
26
Receiving a fax
Remote fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the fax forwarding,
Operation details
paging or fax storage settings
1 OFF
You can choose Offafter you have retrieved or erased all your
messages.
4
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear three
short beeps, you cannot make the change because something
has not been set up (for example, a fax forwarding or paging
number has not been registered). You can register your fax
forwarding number by entering 4. (See Changing the Fax
the number, fax forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored fax
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any faxes.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Press 9 0 to exit remote retrieval. Wait for the long beep, then
replace the handset.
27
Chapter 4
d Press Stop/Exit.
Additional receiving
operations
Note
4
Make sure you have set the current date
and time in the machine. (See Quick
Setup Guide.)
Printing a reduced incoming
fax
4
Receiving a fax at the end of a
conversation
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, A4, Legal or Folio size
paper.
4
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 2, 2).
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
a Make sure you are in FAX mode
.
b Press Menu, 2, 1, 5.
b When you hear the CNG tones (slowly
repeating beeps), press Start.
Setup Receive
5.Auto Reduction
c Replace the machine’s handset.
c Press a or b to choose Onor Off.
Press OK.
Setting the Print Density
4
d Press Stop/Exit.
You can adjust the Print Density setting to
make your printed pages darker or lighter.
Setting the Fax Receive
Stamp
4
a Make sure you are in FAX mode
.
You can set the machine to print the received
date and time in the top center of each
received fax page.
b Press Menu, 2, 1, 6.
Setup Receive
6.Print Density
a Make sure you are in FAX mode
.
c Press c to make the print darker.
Or, press d to make the print lighter.
Press OK.
b Press Menu, 2, 1, 8.
Setup Receive
8.Fax Rx Stamp
d Press Stop/Exit.
c Press a or b to choose Onor Off.
Press OK.
28
Receiving a fax
Printing a fax from the
memory
Polling overview
4
4
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
a Press Menu, 2, 5, 3.
to work. Not all fax machines support polling.
Remote Fax Opt
3.Print Fax
4
Polling receive
4
b Press Start.
Polling receive lets you call another fax
machine to receive a fax.
c Press Stop/Exit.
a Make sure you are in FAX mode
.
Receiving faxes into memory
when the paper tray is empty
4
b Press Menu, 2, 1, 7.
Setup Receive
7.Polling RX
As soon as the paper tray becomes empty
during fax reception, the LCD shows No
Paperand begins receiving faxes into the
machine’s memory. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and print media.)
c Enter the fax number you are polling.
Press Start.
The LCD will show Dialing.
Sequential polling
4
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
Incoming faxes will continue to be stored in
the memory until the memory becomes full or
paper is loaded in the paper tray. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray and press
Start.
a Make sure you are in FAX mode
.
b Press Menu, 2, 1, 7.
Setup Receive
7.Polling RX
c Specify the fax machines you want to
poll by using One Touch, Speed Dial,
Search, a Group or the dial pad. You
must press OK between each location.
Press OK.
d Press Start.
The machine polls each number or
Group number in turn for a document.
29
Dialing and storing numbers
5
5
Caller ID
5
Telephone line
services
5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
Tone or Pulse (Canada only)
5
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
After a few rings, the LCD will show the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.
5
a Pick up the machine’s handset or press
Hook/Hold.
You will see the first 16 characters of the
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
number (or name).
The # Unavailablemessage means
the call originated outside your Caller ID
service area.
When you are finished with the call, the
machine will return to the Pulse dialing
service.
The Private Callmessage means the
caller has intentionally blocked
transmission of information.
For Fax/Tel mode only
5
You can print a list of the Caller ID information
received by your machine.
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.
Note
• This feature may not be available in
certain areas of the USA and Canada.
If you are at the machine, you can lift the
machine’s handset to answer.
• Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
If you are at an extension telephone, you will
need to lift the handset of the extension
telephone during the F/T Ring Time and then
press #51 on the extension telephone
between the pseudo/double rings to turn the
F/T ring off. If no one is on the line, or if
someone wants to send you a fax, send the
call back to the machine by pressing l51.
31
Chapter 5
Viewing the Caller ID List
5
Special line considerations
5
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
Roll over telephone lines
5
A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
a Press Menu, 2, 0, 3.
Miscellaneous
3.Caller ID
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call would be
transferred to a line that does not have a fax
machine. Your machine will work best on a
dedicated line.
b Press a or b to choose Display#.
Press OK.
The Caller ID of the last call will appear
on the display.
If no ID is stored, the beeper will sound
and No Caller IDwill appear on the
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
Two-line telephone system
5
The LCD will show the caller’s number
and the date and time of the call.
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or combined
into one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine.
d To finish viewing, press Stop/Exit.
Printing the Caller ID List
5
a Press Menu, 2, 0, 3.
Miscellaneous
3.Caller ID
b Press a or b to choose Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller IDwill appear on the
c Press Start.
d After printing has finished, press
Stop/Exit.
32
Dialing and storing numbers
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require
assistance from the telephone company. You
can change the wall outlets from one RJ14
jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump
one of the telephone numbers to it.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the back side of the
machine.
5
1
2
RJ14
RJ11
RJ14
3
4
1
2
3
4
Triplex Adapter
Two Line Telephone
External Two Line TAD
Machine
Installing machine, external two-line
TAD and two-line telephone
5
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external
two-line TAD. You will need a fourth line cord
if you add a two-line telephone.
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine’s
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or, you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
a Place the two-line TAD and the two-line
telephone next to your machine.
33
Chapter 5
Additional dialing
operations
Additional ways to
store numbers
5
5
Dialing access codes and
credit card numbers
Setting up Groups for
Broadcasting
5
5
You can combine more than one Quick Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate from another long distance
carrier.
If you often want to send the same fax
message to many fax numbers you can set
up a Group.
Groups are stored on a One Touch key or a
Speed Dial number. Each Group uses up a
One Touch key or a Speed Dial location. You
can then send the fax message to all the
numbers stored in a Group just by pressing a
One Touch key or entering a Speed Dial
number, and then pressing Start.
For example, you might have stored ‘555’ on
Speed Dial #003 and ‘7000’ on Speed Dial
#002. You can use them both to dial
‘555-7000’ if you press the following keys:
Press
Press
(Address Book) 003.
Before you can add numbers to a Group, you
need to store them as One Touch or Speed
Dial numbers. You can have up to 8 small
Groups, or you can assign up to 221 numbers
to one large Group.
(Address Book) 002 and Start.
Numbers can be added manually by entering
them on the dial pad:
Press
dial pad), and Start.
(Address Book) 003, 7001 (on the
a Press Menu, 2, 3, 3.
Address Book
3.Setup Groups
This would dial ‘555–7001’. You can also add
a pause by pressing Redial/Pause key.
b Choose the One Touch key or Speed
Dial location where you want to store the
Group.
Press a One Touch key.
Press
(Address Book) and then
enter the three-digit Speed Dial
location.
Press OK.
c Use the dial pad to enter a Group
number (1 to 8).
Press OK.
34
Dialing and storing numbers
d To add One Touch or Speed Dial
Changing Group numbers
5
numbers follow the instructions below:
If you try to change a Group number, the LCD
will show the name or number already stored
there.
For One Touch numbers, press the
One Touch keys one after the other.
For Speed Dial numbers, press
(Address Book) and then enter the
three-digit Speed Dial location.
a Press Menu, 2, 3, 3.
Address Book
3.Setup Groups
The LCD will display your chosen One
Touch numbers with a l and Speed Dial
numbers with a # (for example l006,
#009).
b Choose the One Touch key or Speed
Dial number where the Group number is
stored.
Do one of the following:
e Press OK when you have finished
5
Press the One Touch key.
adding numbers.
Press
(Address Book) and then
f Do one of the following:
enter the three-digit Speed Dial
number.
Enter the name using the dial pad
(up to 15 characters). See Basic
User’s Guide: Entering text.
Press OK.
Press OK.
Note
Press OK to store the Group without
If the Group number you are trying to
change has been set to a fax forwarding
number, the LCD will ask you if you want
to change the name or number.
a name.
g Do one of the following:
To store another Group for
c Do one of the following:
To finish storing Groups for
To change the stored Group
broadcasting, press Stop/Exit.
To exit without making a change,
press Stop/Exit.
G01:*001*002#001
1.Change 2.Clear
35
Chapter 5
d Add or delete One Touch and Speed
Dial numbers by following the
instructions below:
Deleting Group numbers
5
If you try to delete a Group number, the LCD
will show the stored Group name or number.
To add One Touch numbers, press
d or c to position the cursor just after
the last number. Then press the One
Touch key of the number you want to
add.
a Press Menu, 2, 3, 3.
Address Book
3.Setup Groups
To add Speed Dial numbers, press
d or c to position the cursor just after
the last number. Then press
b Choose the One Touch key or Speed
Dial number where the Group is stored.
Do one of the following:
(Address Book) and enter the
three-digit Speed Dial location of the
number you want to add.
Press the One Touch key.
Press
(Address Book) and then
enter the three-digit Speed Dial
number.
To delete One Touch or Speed Dial
numbers, press d or c to position the
cursor under the number you want to
delete, and then press Clear.
Press OK.
Note
Press OK.
If the One Touch or Speed Dial number
you are trying to delete has been set to a
fax forwarding number, the LCD will ask
you if you want to change the name or
number.
e Edit the name as follows:
To edit the name, press d or c to
position the cursor under the
character you want to change. Then
press Clear to delete it, and enter the
correct character using the dial pad.
c To delete the Group, press 2.
G01:*001*002#001
1.Change 2.Clear
When you have finished editing,
press OK.
d Do one of the following:
f Press Stop/Exit.
To delete the Group, press 1.
To exit without deleting the Group,
press 2.
Erase This Data?
1.Yes 2.No
e Press Stop/Exit.
36
Printing reports
6
6
Fax Journal
6
Fax reports
6
You can set the machine to print a fax journal
(activity report) at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
Some fax reports (transmission verification
and fax journal) can be printed automatically
and manually.
Transmission verification
report
6
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Basic User’s Guide:
a Press Menu, 2, 4, 2.
6
Report Setting
2.Journal Period
Transmission Verification Report.)
b Press a or b to choose an interval.
Press OK.
If you choose 7 days, you will be asked
to choose a day when you want the
7 day countdown to begin.
If you choose Every 50 Faxes, the
LCD shows Accepted. Then go to
c Enter the time to begin printing, in
24 hour format.
For example: enter 19:45 for 7:45 PM.
Press OK.
d Press Stop/Exit.
If you choose 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you chose has
passed, the machine will print the journal
early and then erase all jobs from memory.
If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.
37
Chapter 6
Reports
6
The following reports are available:
1 Transmission
Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.
2 Tel Index List
Prints a list of names and numbers stored
in the One Touch and Speed Dial memory
in numerical or alphabetical order.
3 Fax Journal
Prints a list of information about your last
200 incoming and outgoing faxes.
(TX: transmit.) (RX: receive.)
4 User Settings
Print a list of your current settings.
How to print a report
6
a Press Menu, 4.
b Do one of the following:
Press a or b to choose the report you
want.
Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the Tel Index List.
c Press Start.
d Press Stop/Exit.
38
Making copies
7
7
Copy settings
7
When you want to quickly change the copy
settings temporarily for the next copy, use the
Options key. You can use different
combinations of settings.
The machine returns to its default settings
one minute after copying, unless you have
set the Mode Timer to 30 seconds or less.
7
To change a setting, press the temporary
Options key.
When you are finished choosing settings,
press Start.
Stop copying
7
To stop copying, press Stop/Exit.
39
Chapter 7
Using the Options key
7
Make sure you are in COPY mode. Use the Options key to quickly set the following copy settings
only for the next copy.
Press
Menu selections
Options
Page
Press a or b, then press OK
Press a, b, d or c, then press OK
Quality
Auto*
Text
Photo
Graph
Stack/Sort
Brightness
Stack*
Sort
-onnnn+
-nonnn+
-nnonn+*
-nnnon+
-nnnno+
-onnnn+
-nonnn+
-nnonn+*
-nnnon+
-nnnno+
Contrast
40
Making copies
Enlarge/Reduce
100%*
97% LTRiA4
94% A4iLTR
91% Full Page
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
70% A4iA5
50%
Custom(25-400%)
Auto
200%
141% A5iA4
104% EXEiLTR
Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Page Layout
7
The factory settings are shown in Bold with an asterisk.
41
Chapter 7
Improving copy quality
7
Sorting copies using the ADF
7
You can choose from a range of quality
settings. The default setting is Auto.
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
a
Make sure you are in COPY mode
.
b Load your document in the ADF.
Text
c Use the dial pad to enter the number of
Suitable for documents containing mainly
text.
copies (up to 99).
d Press Options.
Photo
Press a or b to choose Stack/Sort.
Press OK.
Suitable for copying photographs.
Graph
e Press a or b to choose Sort.
Suitable for copying receipts.
Press OK.
To temporarily change the quality setting,
follow the steps below:
f Press Start.
a
Make sure you are in COPY mode
.
Adjusting Contrast and
Brightness
7
b Load your document.
c Use the dial pad to enter the number of
Contrast
7
copies (up to 99).
Adjust the contrast to help an image look
sharper and more vivid.
d Press Options.
Press a or b to choose Quality.
Press OK.
To temporarily change the contrast setting,
follow the steps below:
e Press a or b to choose Auto, Text,
Photoor Graph.
a
Make sure you are in COPY mode
.
Press OK.
b Load your document.
f Press Start.
To change the default setting, follow the
c Use the dial pad to enter the number of
copies (up to 99).
steps below:
d Press Options.
Press a or b to choose Contrast.
Press OK.
a Press Menu, 3, 1.
Copy
1.Quality
e Press d or c to increase or decrease the
b Press a or b to choose the copy quality.
contrast.
Press OK.
Press OK.
c Press Stop/Exit.
f Press Start.
42
Making copies
To change the default setting follow the steps
below:
Enlarging or reducing the
image copied
7
a Press Menu, 3, 3.
You can choose the enlargement or reduction
ratios.
Copy
3.Contrast
Autosets the machine to calculate the
reduction ratio that best fits the size of paper.
b Press d or c to increase or decrease the
contrast.
Custom(25-400%)allows you to enter a
ratio from 25%to 400%.
Press OK.
c Press Stop/Exit.
To enlarge or reduce the next copy follow the
instructions below:
Brightness
7
a
Make sure you are in COPY mode
.
Adjust the copy brightness to make copies
darker or lighter.
b Load your document.
To temporarily change the copy brightness
setting, follow the steps below:
c Use the dial pad to enter the number of
copies (up to 99).
7
a
Make sure you are in COPY mode
.
d Press Options.
Press a or b to choose
Enlarge/Reduce.
Press OK.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
e Do one of the following:
d Press Options.
Press a or b to choose the
enlargement or reduction ratio you
want.
Press a or b to choose Brightness.
Press OK.
Press OK.
e Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
Press a or b to choose
Custom(25-400%).
Press OK.
f Press Start.
Use the dial pad to enter an
enlargement or reduction ratio from
25%to 400%. (For example, press
5 3 to enter 53%.)
To change the default setting follow the steps
below:
a Press Menu, 3, 2.
Copy
2.Brightness
Press OK.
f Press Start.
b Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
Note
Page Layout Options 2 in 1 (P), 2 in 1 (L),
4 in 1 (P) and 4 in 1 (L) are not available
with Enlarge/Reduce.
c Press Stop/Exit.
43
Chapter 7
f Press Start to scan the page.
Insert your document face down in the
Making N in 1 copies
(page layout)
7
direction shown below:
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page.
2 in 1 (P)
Important
• Please make sure the paper size is set to
2 in 1 (L)
Letter, A4, Legalor Folio.
• (P)means Portrait and (L)means
Landscape.
• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
4 in 1 (P)
a
Make sure you are in COPY mode
.
b Load your document.
4 in 1 (L)
c Use the dial pad to enter the number of
copies (up to 99).
d Press Options.
Press a or b to choose Page Layout.
Press OK.
e Press a or b to choose 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L)or Off(1 in 1).
Press OK.
44
Making copies
Manual Duplex (two-sided)
Copying
Note
7
Place the document in the ADF and load
paper into the manual feed slot in the
direction shown below:
If you want to copy on both sides of the paper
you can do it manually by using the manual
feed slot.
If your document is flipped on the Long edge
a
Make sure you are in COPY mode
.
Document
b Place the first page of the document in
the ADF. (See Basic User’s Guide: How
to load documents.)
c Load a sheet of paper into the manual
feed slot. (See Basic User’s Guide:
Loading paper in the manual feed slot.)
d Press Start to copy the first page.
e After the machine scans the first page,
7
place the second document in the ADF.
f Turn over the printed paper and load it
into the manual feed slot again to copy
onto the other side.
Paper
If your document is flipped on the Short edge
g Press Start to copy the other side.
Document
Paper
45
Routine maintenance
A
A
Cleaning the outside of the
machine
Cleaning the machine
A
A
Clean the outside and inside of the machine
regularly with a dry, lint-free cloth. When you
replace the toner cartridge or the drum unit,
make sure that you clean the inside of the
machine.
a Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
WARNING
Note
DO NOT use flammable substances, any
type of spray, or an organic solvent/liquid
containing alcohol or ammonia to clean the
inside or outside of the machine. Doing so
could cause a fire. Instead, use only a dry,
lint-free cloth. (See Product Safety Guide:
To use the product safely.)
(For FAX-2840 and MFC-7240)
To prevent you from losing any important
messages, see Basic User’s Guide:
Transferring your faxes or Fax Journal
report.
b Pull the paper tray completely out of the
machine.
Be careful not to inhale toner.
Important
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the surface of the machine.
46
Routine maintenance
c Wipe the outside of the machine with a
Cleaning the document feed
A
dry, lint-free soft cloth to remove dust.
a Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
Note
(For FAX-2840 and MFC-7240)
To prevent you from losing any important
messages, see Basic User’s Guide:
Transferring your faxes or Fax Journal
report.
b Lift the control panel cover (1). Carefully
remove dirt from the document feed (2)
with a soft lint-free cloth.
d Remove any paper that is in the paper
tray.
1
e Wipe the inside and the outside of the
paper tray with a dry, lint-free soft cloth
to remove dust.
A
2
f Re-load the paper and put the paper tray
c Close the control panel cover.
firmly back in the machine.
g Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
47
Cleaning the corona wire
A
If you have print quality problems, clean the
corona wire as follows:
a Open the front cover, and leave the
machine turned on for 10 minutes for the
internal fan to cool the internal parts of
the machine that are extremely hot.
b Slowly take out the drum unit and toner
cartridge assembly.
WARNING
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait for the machine to cool
down before you touch the internal parts of
the machine.
Important
• We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
immediately wipe or wash it off with cold
water.
48
Routine maintenance
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
d Put the drum unit and toner cartridge
assembly back into the machine. Close
the front cover.
c Clean the corona wire inside the drum
unit by gently sliding the green tab from
left to right and right to left several times.
Cleaning the drum unit
A
If you have print quality problems, the drum
may have foreign material, such as glue from
a label stuck on the drum surface. Follow the
steps below to solve the problem.
A
a Prepare blank A4 or Letter size paper.
1
b Make sure the machine is in Ready
mode.
c Open the back cover (face-up output
tray).
Note
Be sure to return the tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.
49
d Open the manual feed slot cover.
g Using both hands, put one piece of A4 or
Letter size paper in the manual feed slot
until the top edge of the paper touches
the paper feed roller. When you feel the
machine pull in the paper, let go. The
machine will start the Drum Cleaning
process.
e Press Clear and Menu at the same
time. The Drum Cleaningmessage
will appear on the LCD.
f Using both hands, slide the manual feed
paper guides to the width of the paper
that you are going to use.
Note
• The machine makes a mechanical noise
during the Drum Cleaning process
because the machine rotates the OPC
drum in reverse. This noise is not due to a
malfunction of the machine.
• DO NOT put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.
• If the paper in the manual feed slot is other
than A4 or Letter size, the machine will
stop the Drum Cleaning process and eject
the paper.
• Make sure that the paper is straight and in
the proper position in the manual feed slot.
If it is not, it may not be fed properly,
resulting in a skewed printout or a paper
jam.
• DO NOT close the back cover (face-up
output tray) during the Drum Cleaning
process. The machine will stop the Drum
Cleaning process and it may cause a
paper jam.
50
Routine maintenance
• (For MFC-7240)
WARNING
If the machine receives a print job before
you put the sheet of paper in the manual
feed slot, the machine will finish the Drum
Cleaning process first, and then print the
print job.
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait for the machine to cool
down before you touch the internal parts of
the machine.
h When the machine has finished
cleaning, the machine returns to Ready
mode.
using a new blank sheet of paper each
time. Upon completion please discard
the used paper.
j Close the back cover (face-up output
tray) and the manual feed slot cover.
If the problem is not solved yet, follow the
steps below:
a Open the front cover, and leave the
machine turned on for 10 minutes for the
internal fan to cool the internal parts of
the machine that are extremely hot.
A
b After the machine has cooled down, turn
off the machine’s power switch.
Note
(For FAX-2840 and MFC-7240)
To prevent you from losing any important
messages, see Basic User’s Guide:
Transferring your faxes or Fax Journal
report.
51
c Slowly take out the drum unit and toner
d Push down the green lock lever and take
cartridge assembly.
the toner cartridge out of the drum unit.
Important
• We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
Important
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
immediately wipe or wash it off with cold
water.
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
52
Routine maintenance
f Turn the drum unit gear by hand while
looking at the surface of the OPC
drum (1).
e Put the print sample in front of the drum
unit, and find the exact position of the
poor print.
1
A
g When you have found the mark on the
drum that matches the print sample,
wipe the surface of the OPC drum with a
dry cotton swab until the dust or glue on
the surface comes off.
Important
DO NOT clean the surface of the
photosensitive drum with a sharp object.
53
h Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put the cartridge in properly, the
green lock lever will lift automatically.
i Put the drum unit and toner cartridge
assembly back in the machine.
j Close the front cover.
Cleaning the paper pick-up
rollers
A
If you have paper feed problems, clean the
pick-up rollers as follows:
a Turn off the machine’s power switch.
Unplug the power cord from the AC
power outlet.
Note
(For FAX-2840 and MFC-7240)
To prevent you from losing important
messages, see Basic User’s Guide:
Transferring your faxes or Fax Journal
report.
54
Routine maintenance
b Pull the paper tray completely out of the
d Wipe the two pick-up rollers (1) inside of
machine.
the machine to remove dust.
c Tightly wring out a lint-free cloth soaked
in lukewarm water, and then wipe the
separator pad (1) of the paper tray with
it to remove dust.
A
1
e Put the paper tray back in the machine.
1
f Plug the machine’s power cord back into
the AC power outlet. Turn on the
machine’s power switch.
55
Checking the machine
A
Packing and shipping
the machine
A
Checking the Page Counters
A
Note
You can see the machine’s Page Counters
for copies, printed pages, reports and lists,
faxes or a summary total.
• If for any reason you must ship your
machine, carefully repack the machine in
the original packaging to avoid any
damage during transit. The machine
should be adequately insured with the
carrier.
a Press Menu, 5, 2.
Machine Info.
2.Page Counter
• If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, including the drum unit, the toner
cartridge, and printed materials to use with
your ‘Exchange’ machine.
b Press a or b to see Total, Fax/List,
Copyor Print.
c Press Stop/Exit.
Checking the remaining life of
parts
A
a Turn off the machine’s power switch.
Disconnect all the cables, and then
unplug the power cord from the AC
power outlet. Remove the ADF
Document Output Support. Leave the
machine turned off for at least 10
minutes to cool down.
You can see the machine’s parts life on the
LCD.
a Press Menu, 5, 3.
Machine Info.
3.Drum Life
b Open the front cover.
b Press Stop/Exit.
c Remove the drum unit and toner
cartridge assembly. Leave the toner
cartridge installed in the drum unit.
Note
The life check will be accurate only if you
have reset the part counter when you
installed a new part. It will not be accurate
if that part’s life counter was reset during
the life of the used part.
56
Routine maintenance
d Put the protective material (1) in the
machine with the “REMOVE” text to the
left, as shown in the illustration.
h Put the machine into the bag it originally
came in.
A
(1)
e Put the drum unit and toner cartridge
assembly back into the machine.
f Put the elastic band over the handle of
the drum unit, as shown in the
illustration.
g Close the front cover.
Remove the handset and handset
curled cord.
57
i Pack the AC power cord and printed
materials in the original carton as shown
below:
LEFT
RIGHT
FRONT
j Close the carton and tape it shut.
58
Glossary
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Address Book
Coding method
Use this key to store pre-programmed
Speed Dial numbers for easy dialing.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JBIG (FAX-
2840 and FAX-2940), if the receiving
machine has the same capability.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
machine’s handset or pressing
Hook/Hold.
Automatic Redial
Communication error (or Comm. Error)
A feature that enables your machine to
redial the last fax number after five
minutes, if the fax did not go through
because the line was busy.
An error during fax sending or receiving,
usually caused by line noise or static.
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Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Batch Transmission
As a cost saving feature, all delayed faxes
to the same fax number will be sent as one
transmission.
Delayed Fax
Sends your fax at a specified later time
that day.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Broadcasting
The ability to send the same fax message
to more than one location.
Cancel Job
Cancels a programmed print job and
clears the machine’s memory.
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Dual Access
Fax/Tel
You can receive faxes and telephone
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax or receiving or
printing an incoming fax.
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Easy Receive
Fine resolution
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Resolution is 203 196 dpi. It is used for
small print and graphs.
Gray Scale
ECM (Error Correction Mode)
The shades of gray available for copying
and faxing photographs.
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Group number
A combination of One Touch and
Speed Dial numbers that are stored on a
One Touch key or in a Speed Dial location
for Broadcasting.
Extension telephone
A telephone on the fax number that is
plugged into a separate telephone wall
jack.
Handset Volume
External telephone
Volume setting for the handset.
A telephone that is plugged into the EXT
jack of your machine.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
F/T Ring Time
The length of time that the Brother
machine pseudo/double-rings (when the
Receive Mode setting is Fax/Tel) to notify
you to pick up a voice call that it answered.
LCD (liquid crystal display)
Fax Forwarding
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Manual fax
Lists information about the last
200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
A manual fax is when you press
Hook/Hold to hear the receiving fax
machine answer before you press Start to
begin transmission.
Fax Receive Code
Press this code (l51) when you answer a
fax call on an extension or external
telephone.
Menu mode
Programming mode for changing your
machine’s settings.
Fax Storage
OCR (optical character recognition)
You can store faxes in the memory.
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
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Glossary
One Touch
Keys on the machine’s control panel
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone telephone.
where you can store numbers for easy
dialing. You can store a second number
on each key if you press Shift and the
One Touch key together.
Resolution
The number of vertical and horizontal lines
per inch.
Out of Paper Reception
Ring Delay
Receives faxes into the machine’s
memory when the machine is out of paper.
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Ring Volume
Volume setting for the machine’s ring.
Scanning
Paging
The process of sending an electronic
image of a paper document into your
computer.
This feature enables your machine to call
your pager when a fax is received into its
memory.
Speed Dial
Pause
A pre-programmed number for easy
dialing.
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
One Touch and Speed Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender’s name and fax number.
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Polling
TAD (telephone answering device)
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Pulse (Canada only)
Telephone Answer Code
(Fax/Tel mode only)
A form of rotary dialing on a telephone
line.
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (#51).
Real Time Transmission
When memory is full, you can send faxes
in real time.
Tel Index List
Remaining Jobs
A listing of names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.
You can check which programmed fax
jobs are waiting in the memory and cancel
the jobs individually.
Temporary settings
Remote Access Code
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Your own four-digit code (– – –l) that
allows you to call and access your
machine from a remote location.
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Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
telephone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A report for each transmission, that shows
its date, time and number.
User Settings List
A printed report that shows the current
settings of the machine.
Volume Amplify
Volume setting for the handset for a user
who is hearing-impaired.
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Index
C
A
D
Apple Macintosh
See Software User's Guide.
Deep Sleep mode ...................................... 5
Dialing
Drum unit
B
Broadcasting ............................................16
Dual access ............................................. 16
Duplex Copy ............................................ 45
C
Canceling
broadcast in process .............................17
fax jobs in memory ................................18
Cleaning
E
Connecting
F
Fax forwarding
ControlCenter2 (for Macintosh)
See Software User's Guide.
ControlCenter4 (for Windows )
See Software User's Guide.
Fax, stand-alone
C
®
Copy
Options key ...........................................40
custom comments .................................19
printed form ...........................................20
receiving
at end of conversation ....................... 28
Continue Mode .................................... 6
fax forwarding .................................... 27
at end of conversation ....................... 15
broadcasting ...................................... 16
canceling from memory ..................... 18
delayed batch .................................... 18
delayed fax ........................................ 18
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polled transmit ....................................20
real time transmission ........................17
P
Page layout (N in 1) ................................. 44
programming your cell number ............. 23
programming your pager number ......... 22
PC-Fax
Fax/Tel mode
See Software User's Guide.
Polling
Presto! PageManager
G
See Software User's Guide. See also Help
in the Presto! PageManager application.
Print
H
Hook/Hold key ..........................................31
Printing
J
Jacks
See Software User's Guide.
convert to RJ11 jack
Q
Quality
L
Quick dial
broadcasting ......................................... 16
using Groups ..................................... 16
Group dial
LCD (liquid crystal display)
M
Machine information
Macintosh
R
See Software User's Guide.
Reducing
Remote fax code
Remote setup
Manual
transmission ..........................................15
Memory
N
N in 1 (page layout) ..................................44
Nuance™ PaperPort™ 12SE
See Software User's Guide.
See Software User's Guide and Help in the
PaperPort™ 12SE application to access
How-to-Guides.
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Transmission Verification ......................37
Resolution
S
Scanning
See Software User's Guide.
Security
restricting dialing ...................................13
T
TAD (telephone answering device),
external
with two-line jack ...................................33
Telephone line
C
roll over lines .........................................32
Temporary copy settings ..........................39
Toner Setting (Continue Mode) ..................5
V
Volume, setting
W
Warranties are in the box
®
Windows
See Software User's Guide.
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Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.
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