Xerox WorkCentre 7328
Quick Use Guide
Control Panel
Copy
Quantity
All
Services
Output Format
Copy
Image Quality Layout
Adjustment
Job Assembly
Output Color
2 Sided Copying
Copy
Output
Paper Supply
Auto Detect
1
1
2
2
> 1 Sided
> 2 Sided
> 2 Sided
> 1 Sided
Auto Paper Select
Collated
Color
1
2
Staple
Black and White
Plain Paper
Plain Paper
Staples
Reduce / Enlarge
Folding...
Auto
Plain Paper
100
Hole
Rotate Side
2
Punching
More...
More...
Touch Screen
1.
The touch screen allows you to select all the available programming features. It
also displays fault clearance procedures and general machine information.
Services Button
2.
3.
Displays the job features on the touch screen.
Job Status Button
Displays job progress information on the touch screen.
Machine Status Button
Displays the current status of the machine on the touch screen.
4.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Control Panel
Dial Pause
5.
6.
Enters a pause in a telephone number when transmitting a fax.
Clear
Deletes numeric values or the last digit entered.
# (Pound)
7.
Indicates the dialing character or designates a group dial number.
Start
8.
9.
Starts the job.
Stop
Temporarily stops the current job. Follow the message to cancel or resume
your job.
Interrupt
10.
11.
Temporarily stops the current copy job to allow a priority job to be run.
Clear All
If pressed once, resets the default settings and displays the first screen for the
current pathway. If pressed twice, resets all the features to their machine
default settings.
Language
12.
13.
Changes text to an alternative language (when available).
Log In/Out
Provides password protected access to the Tools used to adjust the defaults
of the machine.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
WC7328/35/45: Logon
Network Accounting:
To access machine features:
1. With the All Services screen displayed, select the
required feature (such as Copy, Fax, Scan to File, or E-
mail). The Accounting Login screen will be displayed.
2. Enter your User ID = Blue Valley ID minus the
leading zeros, then select [Next]. A prompt will be
displayed for your Account ID
.
3. Enter your Account ID,= default Clicks Quick Key based
on copier location. You will only need to enter your
Clicks Quick Key when using a
machine in another building. Select [Enter]
The initial screen for the feature will be
displayed.
*NOTE: You will only need to enter your
ClicksQuickKey when using a machine at a different
building.
To logout of Network Accounting:
1. Press the [Log In / Out] button on the Control Panel. An
"Are you sure you want to logout? Session will end and
all settings will return to default" message will be
displayed.
2. Select the required logout option on the Touch Screen:
Change Accounts, Cancel, and Logout.
Network Authentication (required for scanning):
To access scanning features:
1. With the Login screen displayed, enter your network
user ID in the User ID field and then select the [Next]
button on the Touch Screen. The Password screen will
be displayed.
2. Enter the password in the Password field and then
select the [Enter] button. When the user has been
verified with the Network Authentication server, the
Copy screen will be displayed.
3. If necessary, select the [All Services] icon and then
select the required feature (such as Copy, Fax, Scan to
File, or E-mail).
To logout of Network Authentication:
1. Press the [Log In / Out] button on the Control Panel.
2. Select the [Logout] button on the Touch Screen.
Tray Settings
There are 3 standard paper trays and 2 optional paper trays,
designed to use a variety of paper and other media. The bypass tray
and trays 1 and 2 are fully adjustable trays and can hold a variety of
paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x
11" or A4 paper sizes only.
When a paper tray is opened, your machine assumes that more paper
is to be loaded. Depending on the machine setup, the touch screen
displays a pop-up window, giving the option to change the paper and
its attributes, or load more of the same paper.
Before loading paper into the paper trays, fan the edges. This
procedure separates any sheets of paper that are stuck together and
reduces the possibility of paper jams.
Cancel
Save
Tray 1
Plain Paper
White
Change Settings
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Tray Settings
The tray information screen will be displayed on the touch screen. If
the tray information is correct select the Confirm button. Alternatively
change the paper size or paper type by selecting the Change
Settings button on the touch screen.
That completes the procedure for loading the paper tray.
Cancel
Save
Tray 1
Plain Paper
White
Change Settings
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Booklet Creation
The Booklet Creation feature enables the production of
booklets or multi-page copies from 1 or 2-sided originals.
The machine will scan your originals and automatically
reduce and arrange the images in the correct sequence on
your selected copy paper so that a booklet is created when
the copy set is folded in half.
The Booklet creation feature is switched on from a button
on the Output Format tab.
When Booklet creation is switched on, you need to tell the
machine that your originals are 1-sided or 2-sided. When
you have made your selection you must select Save so
that you can program any other features you may require
from the control panel.
Switch on Booklet creation by selecting the Output
Format tab, the Booklet Creation button and the On
button.
Copy
Image
Quality
Layout
Adjustment
Copy
Output Format Job Assembly
Transparency Options
Covers
Off
Booklet Creation
Off
Off
Poster
Page Layout
Off
Off
Annotations
Watermark
Secure Watermark
Off
Off
Off
ID Card Copying
Off
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Booklet Creation
Cancel
Save
Booklet Creation
Booklet Options
Off
Original Input
1 Sided Originals
2 Sided Originals
2 Sided/Rotated
On
Binding Shift
Off
Divide Output
Off
Covers
No Covers
There are 2 simple rules that must be followed when making
booklets:
First select the tray that contains the paper you want to use.
Always load your documents with the long edge to the left.
1.
2.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Simple LAN Faxing
1.
2.
Open the Print Driver
Select Fax as Job Type
Xerox WorkCentre 7345
Paper/Output
Layout/Watermark Image Options Advanced
Job Type
Fax
2
Sided Printing
Sided
1
Paper
Stapling
Staple
8.5x11", White, Printer Default Type
1
Output Color
Color
Output Destination
Auto
OK
Defaults
Retrieve Saved Settings
Retrieve Saved Settings
OK
Cancel
3.
Enter the Recipient Details
Fax
Recipients
Cover Page
Options:
Fax Number
Name
Group
Help
Preferences
OK
Cancel
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Simple LAN Faxing
4.
Set the Fax Options
Xerox WorkCentre 7345
Paper/Output Layout/Watermark Image Options Advanced
Lighten / Darken
Margin Erase
Off
Invert Image
Mirror Image
Background Suppression:
Auto Suppression
Image Quality
Normal
OK
Defaults
Retrieve Saved Settings
Retrieve Saved Settings
OK
Cancel
5.
Send the Fax
When you have selected all the options you require, select OK.
Select OK on the print driver screen and OK on the Print Screen.
The Fax Confirmation screen will appear with the list of
recipients you have chosen. If the details are correct, select the
OK button and your fax will be submitted to the machine fax
queue ready to be transmitted.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Scan to Home
Scan to Home is an optional feature which allows a user to
scan hard copy originals at the device and send them to a
destination on the network which is specified as their
"Home" destination.
Quantity
All Services
Network Scanning
Advanced
Layout
Adjustment
Network
Scanning
Filing Options
Settings
Go to
Scan to Home
Template Description
Update Templates
Scan Presets
Color Scanning
Auto Detect
Original Type:
2 Sided Scanning
for Sharing &
Printing
Photo and
1 Sided
for Archival Record
2 Sided
Color
Text
for OCR
2 Sided
Rotate Side
2
Photo
Grayscale
Black and
More...
To use this option, the user must first enter their Network
Authentication login at the device. The device displays one
Scan to Home template. When a document is scanned, the
authentication server produces the information as to who is
logged in at the device.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Scan to Home
Network Scanning must be installed before using this
feature, but it is not necessary for the repositories and
templates to be configured.
Quantity
All Services
Network Scanning
Advanced
Layout
Adjustment
Network
Scanning
Filing Options
Settings
Go to
Scan to Home
Template Description
Update Templates
Scan Presets
Color Scanning
Auto Detect
Original Type:
2 Sided Scanning
for Sharing &
Printing
Photo and
1 Sided
for Archival Record
2 Sided
Color
Text
for OCR
2 Sided
Rotate Side
2
Photo
Grayscale
Black and
More...
The system administrator enables the feature using Internet
Services. They also have to enable Network Authentication
for this feature to be available. Lightweight Directory
Application Protocol (LDAP) connectivity may also be used.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Replacing the Toner Cartridges
This procedure shows you how to remove a used toner
cartridge and replace it with a new toner cartridge. The
machine will tell you when you will need to order a new
cartridge and when to install it.
Follow the disposal instructions for the old cartridge when
1. Open the Front Door.
2. Turn the toner cartridge counter clockwise to the
unlocked position.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Replacing the Toner Cartridges
3. Remove the toner cartridge by pulling it straight out. Be
careful to not get toner on clothing.
4. Dispose the toner cartridge as normal office waste or
recycle the cartridge.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Replacing the Toner Cartridges
5. Remove the new toner cartridge from its packaging.
6. Shake the new toner cartridge several times in an up and
down twisting motion to redistribute the toner.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
Replacing the Toner Cartridges
7. Install the toner cartridge by aligning the arrows on the
cartridge with unlock symbol on the printer. Make sure the
cartridge is fully installed then turn the cartridge clockwise to
the locked position.
8. Close the Front Door. If the door will not close completely,
make sure the cartridge is in the lock position and the toner
cartridge is installed into the appropriate toner location.
That completes the procedure for replacing the toner
cartridge.
WorkCentre 7328/7335/7345
Quick Use Guide
WorkCentre 7328/7335/7345
WC7328/35/45: Call for Service or Phone Support
1-800-821-2797
Have your serial number ready. If you do not know your serial number, follow the steps
below:
1. Lower the Bypass Tray located on the left side of the machine.
2. Open the Top Left Cover. Push up on the unlock lever, located on the top of the
cover, to access the inside of the machine.
The serial number is located on a colored sticker on the inside back frame of the
machine.
3. Close the cover and raise the Bypass Tray back into position.
To request training, please email: [email protected]
Additional Information including Video and Step-by-Step guides
can be found at:
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