|
®
Phaser 3635MFP
Quick Use Guide
Version 3.2 25.01.08
®
Phaser 3635MFP
Quick Use Guide
Xerox Phaser 3635MFP
Quick Use Guide
Thank you for choosing the Phaser 3635MFP. If you work through the
procedures in this book in the order they are presented, you will successfully:
Connect the Phaser 3635MFP
Set-up the Phaser 3635MFP
Install optional features
Operate the Phaser 3635MFP
Contents
Install the Phaser 3635MFP ................................................................3
Install Print Drivers ............................................................................13
E-mail Setup......................................................................................14
Fax Setup..........................................................................................16
Help...................................................................................................35
quick use guide
1
For information about Safety, Regulatory Information, Environmental Compliance, Illegal Copies,
and Product Recycling and Disposal, please refer to the relevant sections in the User Guide.
If you require more detailed information about any of the features available on your device, please
refer to the User Guide and the System Administration CD.
For product support and information about ordering consumables and print media go to the Xerox
Prepared and translated by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
© 2008 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and
information now allowed by statutory or judicial law or hereinafter granted, including without
limitations, material generated from the software programs which are displayed on the screen,
such as icons, screen displays, looks etc.
All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product
names and trademarks of other companies are hereby acknowledged. The information in this
document is correct at the time of publication. Xerox reserves the right at any time to change the
information without notice. Changes and technical updates will be added in subsequent editions
of the documentation.
For the latest information go to www.xerox.com/support.
2
quick use guide
Install the Phaser 3635MFP
1
Unpack the machine and any hardware options and locate the Installation
Instructions.
2
Follow the Installation Instructions to assemble the machine and hardware
options. The result will be one of the following configurations.
Phaser 3635MFP/S
Phaser 3635MFP/X
Standard Features
Copy, Print, Scan, E-mail
Tray 1 and Bypass Tray
Copy, Print, Scan, E-mail
and Fax
Tray 1 and Bypass Tray
Optional Hardware
Tray 2
Tray 2
Foreign Device Interface
Foreign Device Interface
In addition you will have:
Power Cord, User Documentation CD, System Administration Documentation
CD, Print Driver CD, Quick Use Guide (this book), print cartridge, control panel
labels, Product Enablement Key and a Telephone Cable (Phaser 3635MFP/X
with Fax only).
quick use guide
3
Switch On the Machine
Once the machine has been assembled it must be configured. This is done using
the Product Enablement Key when the machine is switched on for the first time.
The Product Enablement Key is
delivered in a plastic tube inside
the box with the machine. The
procedure to configure the
machine is as follows:
1
2
Locate the tube containing the
Product Enablement Key.
Remove the plastic card and
carefully press out the key.
Connect the Power Cord to the
Product Enablement Key
machine and a suitable power supply outlet.
3
4
Switch on the machine.
Install the Product Enablement Key into the Card Reader Slot at the back of the
machine.
Card Reader slot
Green LED
5
The Language Default screen will be displayed. Select your chosen language
and then select Save.
6
7
The Installation Wizard screen will be displayed. Select Next.
The Product Enablement Settings screen will be displayed. Follow the
instructions on the screen.
NOTE: When the Green LED light stops blinking and remains on continuously
(about 10 seconds), the configuration is successful.
8
9
Remove the Product Enablement Key and select Next on the display.
The Default Paper Size screen is displayed. Select either A4 or 8.5 x 11 inches
and select Next.
4
quick use guide
10 The Customer Support and Supplies Numbers screen is displayed. Enter the
Customer Support Telephone Number and the Supplies Telephone
Number and select Next.
NOTE: This is for reference only. You may leave these fields blank if you do not
have the information.
11
The next 4 screens will allow you to set the Date Format, Date, Clock Format
and Time. Follow the instructions to enter the appropriate information and
select Next on each screen.
12 The Congratulations screen will be displayed. This indicates that you have
successfully completed the System Settings portion of the Xerox Installation
Wizard. Select Finish to continue.
NOTE: In some locations a popup screen will appear asking for the Page Pack
Passcode. If this occurs, contact your Customer Support Representative for the
passcode.
13 The machine will display a Machine self test in progress screen while the
machine applies the configuration settings. When this is complete the machine
will display the Basic Copying screen. Your machine is now ready for you to
use.
14 If the Fax feature is installed, the Fax installation Wizard screen is displayed.
quick use guide
5
Your Phaser 3635MFP
1
2
Control Panel:
Touch Screen and
Numeric Keypad
Document
Feeder:
Used for scanning
multiple
2
1
documents. The
Document Glass
underneath is used
for scanning single
documents, bound
documents etc.
3
Output Tray:
Collects output
3
4
5
Paper Trays:
Tray 1 is standard and
Tray 2 is optional.
1
4
5
Bypass Tray:
Used for non-
standard printing
media
Inside the Device
There is a Customer Replaceable Unit in the
device, the Toner Cartridge (6).
If the Offline Stapler (7) option is installed the
Staple Cartridge is also replaceable.
The Serial Number is on the inside of the
front cover.
7
6
6
quick use guide
Control Panel Overview
Interrupt Printing
Clear All
Job Status
Help
Services
Power
Services Home
Log In/Out
Stop
Start
Machine
Status
Dial Pause
Display and
Language
Cancel Entry
Touch Screen
Numeric Keypad
Item
Description
Services Home
Services
Displays the Services screen to enable selection of features.
Use to access the feature options.
Job Status
Use to view the current job status and other job queues.
Machine Status
Use to access machine information, status, Serial Number
and to print reports.
Display and Touch
Screen
Displays the current machine status and screens to select
machine features.
Help
Displays help messages for features and error messages.
Used to select the language shown on the display.
Use to reactivate the machine from power save mode.
Language
Power
Log In/Out
Provides access to machine setups for the Administrator.
Also provides user access to services, if authentication is
enabled.
Numeric Keypad
Cancel Entry
Use to enter alphanumeric characters.
Cancels the entry made on the Numeric Keypad.
quick use guide
7
Item
Dial Pause
Description
Enters a pause in a telephone number when transmitting a
fax
Clear All
Press once to clear a current entry. Press twice to return to
default settings.
Interrupt Printing
Stop
Use to interrupt the current job to run a more urgent job.
Stops the job in progress.
Start
Use to activate a job.
Load Paper into the Paper Trays
1
2
3
Open the paper tray and load paper
into the tray. Do NOT fill above the
Max line.
Adjust the rear and side guides to
hold the paper against the right side
of the tray.
When you close the tray, the Paper
Settings screen will display. Input
the size, type and color of the paper
you have loaded and press
Confirm.
Guides
Loading Documents
Documents can be loaded either into the Document Feeder or onto the
Document Glass.
1
2
Load documents to be copied face
up in the input tray of the Document
Feeder with the top of the document
to the left or rear of the tray.
Move the Document Guide to just
touch both sides of the document.
Guides
Or...........
8
quick use guide
3
........open the Document Feeder
and place single documents face
down on the Document Glass
aligned with the rear left corner.
NOTE: Documents are only
scanned once even when several
copies are selected.
quick use guide
9
Connecting to the Network
Follow these instructions to connect the machine to an Ethernet TCP/IP network.
If you are connecting your machine to a different type of network, or you wish to
use other protocols, refer to the System Administration CD.
Test the device
Before connecting the machine to your network, make sure that it is operating
correctly as a copier.
1
2
Place a document in the Document Feeder and make 3 copies.
If the copies are made successfully, install the network connection as described
in the next steps. If copying is not successful, refer to Troubleshooting on
Network Connection using TCP/IP
You can set up the TCP/IP network connection using either of the following
methods:
•
DHCP: Use this method to allow a DHCP server to automatically assign
an IP address. This is the factory default setting.
•
Static IP address: Use this method to manually assign an IP address
provided by the network administrator.
When the machine is powered on, it automatically uses DHCP to obtain its
network configuration. To use a static IP address, DHCP must be turned off and
the IP address, gateway address, subnet mask, and DNS Server address must
be entered manually.
1
2
Connect the Ethernet cable to the RJ45
connector on the back of the machine.
RJ45
Network
Connector
NOTE: The Ethernet cable is not
supplied by Xerox.
To setup the address using DHCP, see
Network Setup Using DHCP
1
After the machine starts, it negotiates with the DHCP server for an IP address.
Wait two minutes for the network setup to complete and then check the
allocated IP address as follows:
10
quick use guide
•
•
On the Control Panel, press the Log In/Out button and then enter the
Administrator passcode [1111] and select Enter.
Press the Machine Status button then select Tools > Connectivity and
Network Setup > Advanced > Network Setting > Network Setup > TCP/
IP Options > TCP/IP Settings.
•
The allocated TCP/IP address is in the Name/Address field.
2
Confirm that an IP address has been allocated and that it is an appropriate IP
address for your network.
NOTE: If the IP address starts with 169.xxx.xxx.xxx, the DHCP server has not
properly allocated an address or DHCP is not enabled on your network. Contact
your network administrator for assistance.
Network Setup Using a Static IP Address
Before you begin, obtain the following information from your network
administrator:
•
•
•
•
IP Address
Gateway Address
Subnet Mask
DNS Server Address
1
2
Press the Log In/Out button on the
Control Panel, enter the
Administrator’s passcode [1111] and
select Enter.
Press the Machine Status button
then select Tools > Connectivity
and Network Setup > Advanced >
Network Setting > Network Setup >
TCP/IP Options.
3
Select HTTP and Enable. Select
Save.
4
5
Select TCP/IP Settings.
Select the Dynamic Addressing
button. By default, DHCP will be selected. Select Disabled to disable DHCP
and select Save.
6
Select Name/Address. Enter the Host Name, by selecting the Keyboard
symbol. Enter the IP Address by touching each box and entering the number
using the Numeric Keypad. Select Save.
Select Subnet and Gateway. Enter the Subnet Mask and IP Gateway. Select
Save.
If you do not wish to configure DNS settings proceed to the next step. If you
wish to configure DNS settings select the DNS Configuration button. Enter the
Domain Name and the Preferred DNS Server address. Select Save.
7
8
quick use guide
11
9
The static IP address is now set. Press the Log In/Out button and select
Confirm to logout and close the Tools menu.
12
quick use guide
Install Print Drivers
This procedure describes how to install Print Drivers using the Print Driver CD.
The Print Drivers are on the Print Driver CD that was delivered with your Phaser
3635MFP.
You can use the CentreWare Print and Fax Drivers CD to install multiple
components such as printer drivers, scan drivers, user documentation and PPDs
®
(PostScript Printer Description) at the same time. To use the installer, load the
CentreWare Print and Fax Drivers CD-ROM delivered with your Phaser
3635MFP.
1
2
At the client workstation insert the Driver CD into the CD drive.
If the CD does not start automatically, go to the Start menu, click Run and
browse to the CD drive. Click Setup and click OK. Click OK to start the
installation procedure.
3
Select the language for the installation and click Continue. The driver screen is
displayed.
NOTE: The selections are:
Install Print and Scan Drivers - Installs both the print drivers and the scan
drivers.
Install Print Driver - Installs just the print drivers.
Install Scan Driver - Installs just the scan drivers.
To install Print Drivers use the instructions below. To install Scan Drivers, click
Install Print and Scan Drivers.
4
5
Click Install Drivers.
Click Install Print Drivers.
NOTE: The PCL6 Driver is installed by default.
6
To install the PCL 5 or Adobe® PostScript® Print Drivers, click Option and
check the boxes for the drivers required.
7
8
9
Enter the Printer’s IP address, DNS name or UNC path for the device.
Click Install.
Follow the on screen messages to complete the installation.
10 When the Print Driver is successfully installed, either send a test print from the
print driver or submit a job to the Phaser 3635MFP.
11
If the printing operation is successful, continue on to the next setup procedure in
For a full explanation refer to the System Administration CD that accompanied
your Phaser 3635MFP.
quick use guide
13
E-mail Setup
If you wish to setup the E-mail service follow this procedure. If you do not want
NOTE: If you do not see the E-mail button on the Services Home screen, enable
E-mail in the Tools Pathway. (Press Log In/Out > Machine Status > Passcode
[1111] > Enter > Tools > User Interface > Service Enablements > E-mail >
Enable.)
Before starting the setup procedure, please ensure the following items are
available or the following actions have been performed:
•
Ensure the machine is fully functioning on the network. Press the Services
Home button and check that the E-mail service is an available feature.
Ensure that the TCP/IP and HTTP protocols are configured on the device
and fully functional. Refer to Network Setup Using a Static IP Address on
•
•
•
•
•
Obtain the IP Address of a functional SMTP mail server that accepts
inbound mail traffic.
Ensure the DNS settings are configured correctly and obtain the Domain
Name address, if applicable.
Create an E-mail account which the machine will use as the default From
address.
Test the E-mail account by sending an E-mail to the Xerox device account.
This task should be completed at a mail client on your network that
supports SMTP (Simple Mail Transfer Protocol) and POP3 (Post Office
Protocol 3).
You will use Internet Services to configure E-mail settings and this is accessed
through your web browser.
1
Open your Web browser and enter the TCP/IP address of the machine in the
Address bar. Press Enter.
2
3
Click Properties > Connectivity > Protocols > TCP/IP.
Enter the domain name in the Domain Name box (for example:
abc.xyz.company.com). It is only necessary to configure the DNS settings if
Host Names are to be used.
NOTE: If Dynamic Addressing has been set on the machine (DHCP or BootP)
the Domain Name will not be accessible. If you need to change it, click Static
from the IP Address Resolution menu list.
4
5
Scroll to the bottom of the screen and click the Apply button to implement any
changes. Enter the current administrator tools User Name and Password.
The default is [admin] which is case sensitive, and [1111].
From the Protocols menu click SMTP Server.
14
quick use guide
6
Click either IP Address or Host Name and enter the Host Name or the IP
Address and Port Number (1-65535) of the SMTP Server. The default Port
is 25.
7
8
9
Check Server Requires SMTP Authentication box if required.
Enter the Login Name and Password.
Click Apply to confirm your settings.
10 From the Properties menu, Click Services > E-mail Settings > Defaults.
11
To amend the settings on the E-mail Setup screen, Click Edit for each options
group.
12 When you have made your selections click Apply.
NOTE: For more information on all of the E-mail features including setting up
address books, please refer to the System Administration CD.
quick use guide
15
Fax Setup
The Phaser 3635MFP/X configuration has Fax installed as standard. The Fax Kit
will require setup when the machine is installed.
Setting up the Fax Kit
1
2
Set up the Fax Kit using the instructions in the Kit.
Connect the telephone line to the
Line connector on the device.
If you wish to attach a handset to the
device, connect the handset to the
Ext. connector.
Line
connector
3
4
5
Press the Log In/Out button to enter
the Tools pathway.
On the numeric keypad enter [1111]
or the current passcode and select
Enter.
Handset (Ext.)
connector
6
Press the Machine Status button
then select Tools > User Interface >
Service Enablements > Embedded
Fax. The Fax Install Screen will appear.
7
8
9
Select the required (or nearest) country location by selecting the entry in the
Country Setup list and select Next.
Select the required dialing method. For a tone line select Tone. For a 10 pulse
per second line select Pulse. If in doubt, select Tone.
Select the keypad symbol for Fax Number and enter the fax telephone number
for the device.
10 Select the keypad symbol for Machine Name and enter a custom name for the
device.
11
Select Save and Close. The device will reboot. The machine will now send and
receive fax transmissions using default settings. If you wish to change the Fax
Setup enter the Tools Pathway as described in steps 4 and 5 and select Tools >
User Interface > Embedded Fax. The various Fax options can be selected and
changed.
16
quick use guide
Installing Option Kits
This section provides instructions on how to install and configure optional
features:
•
•
Network Accounting
Server Fax
NOTE: For more instructions on installing and configuring Server Fax and
Network Accounting, refer to the System Administration CD.
Installing Option Kits
All the Option Kits are installed in the same way. Each kit will contain a Feature
Enablement Key and instructions.
With the machine switched
on, insert the Feature
Enablement Key into the Card
1
2
Reader slot at the right hand
side of the machine. Indicator
lights on the Feature
Card Reader slot
Enablement Key will highlight
(first red, blinking green and
then solid green).
When the feature is
successfully installed a pop-up
message will tell you that the feature is configured and ask you to remove the
Feature Enablement Key.
Network Accounting
Network accounting provides the ability to manage usage of the machine with
detailed cost analysis capabilities. Print, Scan, Fax and Copy jobs are tracked at
the machine and stored in job log. Users must enter their User ID and Account
ID to access the machine and information about the numbers of jobs performed
is recorded in a job log.
Installing the kit
Enable Network Accounting
1
2
3
Press the Log In/Out button.
Enter 1111 and select Enter.
Press the Machine Status button then select Tools > Accounting >
Accounting Enablement > Authentication Mode.
Select the Enable button under Network Accounting header.
Select Save.
4
5
6
Press the Log In/Out button and select Confirm to logout.
quick use guide
17
NOTE: Refer to the System Administration Guide for more information.
Server Fax
The Server Fax feature enables Users to send documents to one or more fax
machines via the telephone network without having a dedicated telephone line
connected to the machine This is achieved by connecting the machine to a
network Fax Server which can manage fax transmissions throughout an
organisation.
Installing the kit
1
Enable Server Fax
2
3
Press the Log In/Out button to access the Tools pathway.
Press the Machine Status button then select Tools > User Interface >
Service Enablements > Server Fax.
4
If you are prompted to enter a PIN, enter Code A shown on page ii of the Server
Fax Kit Instructions. Press Enter.
5
6
If an Enable button is displayed, select Enable.
Press the Log In/Out button and select Confirm to logout and close the Tools
menu.
7
The machine will reboot automatically. The device takes approximately 2-3
minutes to reboot.
NOTE: Refer to the System Administration Guide for more information.
18
quick use guide
Making Copies
1
Load the documents to be copied either face up in the Document Feeder or face
down to the rear left corner of the Document Glass.
Press the Services Home button
2
and then Copy. The Copy screen will
be displayed.
3
Select the required features using
the Touch Screen.
The features are shown in the table
below.
Layout
Copy
Reduce /
Enlarge -
Reduce or
Image Quality
Output Format
Adjustment
Original Type -
Define the original
document as text,
text and photo, or
photo to optimise
resolution settings
Book Copying -
Copy bound
documents
Booklet
Creation -
Automatically print
document as a
booklet
enlarge the image
25% to 400%
Paper Supply -
Select the tray/
size of paper
Lighten / Darken
- Lighten or darken
the output
Original Size - Set
size of original
Covers - Insert
covers
2-Sided
Background
Suppression -
Automatically
reduce or
eliminate a dark
background
Edge Erase -
Delete the edges of
the image
Transparency
Separators -
Insert blank
dividers between
each transparency
Copying - 1 or 2
sided copy
options
Copy Output -
Collate option
Image Shift - Move
the image on the
page
Page Layout -
Prints several
images on 1 page
Store Job - save
job to the device
4
Enter the number of copies required, using the numeric keypad and then press
Start.
quick use guide
19
NOTE: To confirm the Copy job, press the Job Status button on the Control
Panel to display the Job Status screen. The queued copy job will be displayed in
the queue.
20
quick use guide
Additional Copy Features
Reduce / Enlarge
Originals can be reduced or enlarged between 25% and 400%.
To use this option, select the Copy tab. Select any one of the
preset reduce/enlarge ratios or select More to access custom
settings.
Image quality adjustment
You can enhance the copy quality of the output based on the
type and quality of the original being scanned. To use this
option, select the Image Quality tab.
Original Type: Select the type of document to be copied, either
Text, Text and Photo or Photo.
Lighten / Darken: Adjusts the lightness or darkness of the output.
Background Suppression: Use to automatically reduce or eliminate the dark
background resulting from copying colored paper or newspaper originals.
Creating booklets
A sequential set of either 1-sided or 2-sided originals can be
copied to create handy booklets. The machine produces 2-
sided prints automatically, which when folded, produces a
booklet with all the pages in the correct sequence. The
machine will also reduce and correctly position each image to
fit on the selected paper.
To use this option, load the originals in the Document Feeder and select the
Output Format tab and Booklet Creation.
Multiple images
This feature is used to copy two or more documents, in a
reduced size, onto one sheet of paper. It is ideal for creating
handouts, storyboards or documents used for archival
purposes. To use this option, load the originals in the
Document Feeder and select the Output Format tab and
choose Multi-Up. You can copy one, two or four separate
originals onto one side of a sheet of paper.
quick use guide
21
Printing a Document
1
Ensure that the correct Xerox Phaser 3635MFP printer driver has been installed
2
3
Open the document to be printed. Click File > Print and select the Xerox
Phaser 3635MFP from the list of printers displayed.
To change the default printing properties click Properties.
The print driver has various tabs that
contain options and properties.
•
The Advanced tab contains
various font and printing
options.
•
Use the Paper/Output tab to
choose the type of media, size
and color and output choices
such as 2 Sided Prints.
•
•
Image Options enables you to
adjust the look of your prints.
You can reduce and enlarge the
image size, save toner and set
the resolution.
The Layout/Watermark tab has various options to add watermarks to
pages, change image orientation (landscape or portrait) and enable
booklet and multi-up printing.
Choose the options required for your printing job and click OK to print the
document.
4
The print job will be sent to the machine and will appear in the Incomplete Jobs
queue. To view the queue at the device, press the Job Status button on the
control panel.
22
quick use guide
Additional Print Features
Rotate image
This feature enables you to rotate the page through 180 degrees.
To use this option, click the Advanced tab and click on Image
Options. Select Enabled to rotate page images 180 degrees
from their current orientation. Select Disable to turn the feature
off.
Saved settings
Frequently (or rarely) used features of a print job can be saved
with the Saved Settings option. This enables you to name, save,
and recall almost all selectable features of a print job. You can
store up to 50 different job settings. To use this option, click the
Paper/Output tab, click the Saved Settings down arrow. Select
Save As to save current settings or select a previously saved
setting.
Toner Saver
If you are printing draft documents you can reduce the toner (dry
ink) used by using the Toner Saver feature. The image will be
lighter than normal but will be legible and ideal for checking or
proofreading a document. Click the Image Options tab and click
on the Conserve Dry Ink checkbox to use this feature.
Add watermark
The Watermark feature lets you create and print background text
or bitmaps, across the pages of your documents. You can create
your own watermarks or edit existing ones. You can also specify
watermarks to be printed in the foreground or background or
printed only on the first page. To use this option, click the Layout/
Watermark tab and click the appropriate choices from the
Watermark section.
quick use guide
23
Sending a Fax
NOTE: This feature is only available on the 3635MFP/X configuration.
1
2
Load the documents to be faxed either face down on the Document Glass or
face up into the Document Feeder.
Press the Services Home button
and choose the Fax option. This
displays the Fax screen.
3
Enter the recipient’s fax number by:
•
Keypad Dial - select the
Enter Number area on the
touch screen and enter the
number using the numeric
keypad.
•
Manual Dial - if a telephone
handset is attached to the device, select Manual Dial and dial the
number on the handset, or use the numeric keypad to dial.
Speed Dial - Select Speed Dial and select a pre-set speed dial number.
Add - Add several recipients to the Send List to send a fax to several
recipients. This button provides access to the dial directory for
individuals and groups.
•
•
Select the required features for your fax job from the following table:
Basic Fax Features
More Fax Features
Resolution - Set the quality of
Lighten / Darken - Lighten or darken the
image
output
2-Sided Scanning -1-sided or 2-
Color Mode - Black and white or color
sided originals
scan
Original Type - Define the original
document as text, text and photo, or
photo to optimise resolution settings
Background Suppression -
Automatically reduce or eliminate a dark
background
Original Size - Set size of original
NOTE: The Fax Options tab provides access to fax setup features such as
creating mailboxes, adding names to a dial directory and other useful options.
4
Press Start to transmit your fax.
NOTE: To confirm the Fax job, press the Job Status button on the Control
Panel to display the Job Status screen. The queued job will be displayed.
24
quick use guide
Additional Fax Features
Delayed send
This feature enables you to specify the time the fax is transmitted.
This option can be used to delay transmission of a fax job to an
off-peak period to reduce the cost of the call. To use this option,
select the Fax Options tab. Select Fax Options > Delayed Send.
Change the resolution
The Resolution affects the appearance of the fax at the receiving
fax terminal. To use this option, select the Fax options tab and
choose from the available options under Resolution. You can
select Standard for most text documents, Fine for line art and
photos.
Set up an Address Book
Use this feature to store destination names, fax numbers and
transmission settings in your device. Entries stored here will be
available for selection within the Send List feature on the Fax
options tab. Select the Basic Fax tab and then Address Book.
Enter Individual fax details. Dialing Groups can also be set up
comprising several Individual entries.
Fax Reports
Numerous fax reports can be printed by pressing Machine
Status and selecting User Interface > Fax Reports. Select a
report and then select the required print option.
quick use guide
25
Network Scanning
Network Scanning enables you to scan your hard copy documents and store
them as electronic files.
A file repository must be setup before using the Network Scanning feature. refer
to the System Administration Guide for information on how to setup a file
repository.
1
2
Load the documents to be scanned either face down on the Document Glass or
face up into the Document Feeder.
Press the Services Home button on
the Control Panel. Select the
Network Scanning option. This
displays the Network Scanning
screen.
3
4
Select the Scanning Template you
require from the list.
If required, modify the template
settings from the options on the
Network Scanning, Advanced
Settings, Layout Adjustment and Filing Options tabs.
Network
Scanning
Advanced
Settings
Layout
Adjustment
Filing Options
Output Color -
Black and white or
color scan
Lighten / Darken
- Lighten or darken
the output
Original Size - Set
size of original
File Name - If file
name already
exists
2-Sided
Background
Suppression -
Automatically
reduce or
eliminate a dark
background
Scan to Edge -
Scan the complete
page
Document
Scanning -
Original can be 1
or 2 sided,
second side can
be rotated
Management
Fields - enter
index information
about your
document
Original Type -
Text, photo or text
and photo
Quality/File Size
- Optimum quality
versus file size
Add File
Destinations -
add additional file
destinations to any
template
26
quick use guide
Network
Scanning
Advanced
Settings
Layout
Adjustment
Filing Options
Resolution -
Sets the scan
settings to suit
how the scanned
image will be
used
Update
File Format -
PDF, TIF, JPEG or
XPS
Templates - Use
a recently created
or updated
template before
the system
automatically adds
it to the template
list
5
Press Start to scan your documents.
NOTE: To confirm the scan job, press the Job Status button on the Control
Panel to display the Job Status screen. The queued job will be displayed.
quick use guide
27
Additional Network Scanning Features
Creating Scanning Templates
Templates are used in network scanning to
define the destination and scan settings for
your scan job. Your workflow will be more
efficient if you create specific templates for
your most frequent scanning jobs.
New templates are based on the settings
configured for the Default Template or you
can copy and modify existing templates. Up
to 250 templates can be displayed.
1
2
3
Open your Web browser and enter the TCP/
IP address of the machine in the Address bar. Press Enter and click the Scan
tab.
In the General Information window, enter a name for your template in the
Template Name box. Optionally you can add a description and the name of the
owner.
Click Add to create the new template. The template will appear in the
Templates list on the left hand side.
Name / Format
4
5
To select the name and the format of the scanned document, click Edit. Enter a
name for the scanned document and choose the format from: PDF, Multi-Page
TIFF, TIFF, JPEG-JIF or XPS. Click Apply.
Destination Services
The scan can be sent to a file repository setup by the System Administrator or
transmitted as a fax if Server Fax is enabled on the device. Click File and/or
Fax as appropriate. If you click File, select the file repository to which your
scanned images will be sent.
Document Management Fields
6
7
If you wish to add data to assist document management of your scanned
images, click Add and complete the appropriate information.
Scan Options
To change the scanning options click Edit. You will be able to set 2-Sided,
Original Type and advanced scanning settings such as Lighten/Darken, Color
Options, Original Input and Resolution. You may also choose to print a
confirmation report and store a job log with the image.
8
When you have made your selections, click Apply.
28
quick use guide
Sending an E-mail
1
Load the documents to be E-mailed either face down on the Document Glass or
face up into the Document Feeder.
Press the Services Home button
on the Control Panel.
2
3
4
Select E-mail.
Select From and enter the address
you want to appear in the From field
of the E-mail.
NOTE: This field may have been
preset by the Administrator and may
not be editable.
5
6
Select New Recipients, enter the E-mail address of the recipient and select
Add. If an address book has been set up, select Address Book and enter the
name of the recipient. The address book will be searched and the recipient can
be selected from the resulting list of names. Multiple recipients can be added to
the send list in this way.
Select any setting appropriate for your document from either the E-mail,
Advanced Settings, Layout Adjustment or the E-mail Options tabs.
Advanced
Settings
Layout
Adjustment
E-mail
E-mail Options
Output Color -
Black and White or
Color
Lighten/Darken -
Lighten or darken
the image
Original Size -
Set size of original
File format - PDF,
TIF, JPEG or XPS
2-Sided
Background
Suppression -
Suppress dark
backgrounds
Edge Erase -
Scan the complete
page
Reply To - Set E-
mail address
Scanning -
Original can be 1
or 2 sided
Original Type -
Text or photo
Quality/File Size -
Optimum quality
versus file size
Message - Enter
message contents
Resolution -
From 72x72 to
600x600 dpi
7
Press Start to scan your document and send it as an attachment to an E-mail.
NOTE: To confirm the job, press the Job Status button on the Control Panel.
The job will be displayed in the job queue.
quick use guide
29
Enhance your Phaser’s productivity
The Phaser 3635MFP is a powerful multi function device with many digital
functions integrated into one sleek system. It is designed to support large
workgroups in different production environments. You can do more with less and
streamline your workflow with these productivity enhancing features.
30
quick use guide
Customize your device
The machine can be setup to reflect your office’s workflow. For
example, the initial screen you see when you walk up to the machine
can be either the Machine Status, Job Status, Services Home or one
of the Services. Default settings for each of the Services can be set
to your own requirements such as the default paper tray, customized
reduction ratios and 2-sided copying to save on paper.
To explore the options, access Tools and explore the Screen
Defaults and System Settings.
On-line Address Book
The Address Book comes in handy when you have built up a list
of frequent fax or mail recipients. Use this feature to program the
Address Book with recipients’ details like E-mail address or fax
numbers. Address Numbers registered for the Address Book can
also be used as speed dial codes.
If configured, your machine is able to support both company
(LDAP) and Local Address books. Local address books can be
imported from a .csv file in Internet Services > Properties >
Services > E-mail Settings.
Remote Administration
Your multi function machine contains its own CentreWare
Internet Services site. The site is accessed from your web
browser. As a user, you can obtain information about the
machine, and any jobs sent to the machine, from the comfort
of your own desktop.
The various tabs on the web page contain different options to
assess the status of the machine, media it contains, jobs in
queue and Administrator setups. You can even send a print-
ready job over the Internet with this feature.
Simply open your web browser and enter the IP address of the
device.
quick use guide
31
Send paper documents as E-mail
Scanned documents can be sent as E-mail attachments to a specified
E-mail recipient or recipients. Access to the E-mail features is gained
using the Services Home button on the Control Panel and the E-mail
option on the display. This is an excellent feature for scanning
documents for your own use. Simply select the E-mail feature, enter
your own E-mail address and scan the document. Moments later it will
be in your E-mail Inbox.
Easy Consumable Management
Consumables are items on the machine that need replenishing or
replacing, such as paper, staples, and customer replaceable units.
Units like the Print Cartridge and Staple Cartridge are customer
replaceable, meaning you can replace the consumable without
having to call out a Xerox service representative. This enables you
to reduce down time.
Powerful Documents
The machine is not just any ordinary printer, you can use your machine
to print and create documents tailored to your needs, be it for a
presentation, as handouts or as meeting notes.
For example, the Booklet Creation feature enables the production of
booklets or multi-page copies from 1 or 2-sided originals. Bound
Originals can be scanned in color and sent to yourself using E-mail for
inclusion in your electronic documents. Presentation packs can be
created using the Multi-up feature, and many more. You are only limited
by your imagination.
32
quick use guide
Troubleshooting
A variety of situations can effect the quality of your output. For optimal
performance, ensure the guidelines in the User Guide are followed. The
documentation and the fault messages on the machine help you to locate and
resolve a problem easily.
Some problems can be resolved by switching off and switching on your device.
Wait approximately 20 seconds before switching the machine ON. If after
rebooting your machine the problem has not been resolved, have a look at some
of the areas below to identify solutions.
Problem
Solution
• Check to see that the machine is not in Low Power Mode as
indicated by the green light on the Control Panel. Touch the
User Interface screen to re-activate.
The machine will not
power on
• Check to see that the power cord is correctly installed.
• Press the ON/OFF button to ON (I).
• Ensure that all staples or paper clips have been removed from
the originals.
• Ensure the document feeder is not overloaded. Max. 50 docu-
Documents will not
feed through the
Document
ments.
Feeder
• Ensure that the edge guides are adjusted to touch the sides of
the originals.
• Make sure that an active network cable is connected to the
workstation.
The machine will not
print from a
• Check that the Network Setup is correct. Refer to Connecting to
workstation
• Check if the machine is connected on the network as a printer.
Cannot send an
E-mail
• Load the paper in the paper trays with the seam side of the
paper up.
Paper jams
• Load the paper in the Bypass Tray with the seam side down.
• If the paper curls excessively, flip the paper over in the applica-
ble paper tray.
• Use paper from a fresh package.
• Ensure your machine is connected to a working telephone line
and check for a dial tone.
Cannot fax a
document
quick use guide
33
Paper jams
The screen will indicate the location of the jam.
•
Follow the instructions on the display to clear the paper from the paper
path.
•
Ensure that all jam clearance doors and covers are returned to their
correct positions.
NOTE: Jam Clearance areas may vary depending on your machine model and
configuration.
p
Rear cover
Front cover
and duplex
clearance
clearance
area
areas
Document jams
The display will indicate when a document jam has occurred.
•
Follow the instructions on the display and remove all the documents
from the document feeder and document glass as instructed. The
illustration below shows the document feeder jam clearance areas.
Lift the
Document
Feeder
Lift the Feed
Assembly cover
using the thumb
tabs
cover
34
quick use guide
Help
When using your device, detailed and timely help is available at your fingertips.
You can access Help information and tips from a variety of sources.
On the device
Press Help at any time to access the on-
line help screens. Messages, screen
instructions and graphics provide
additional information.
Documentation
Most answers to your questions will be
provided by the documentation that is
supplied on CDs with the Phaser
3635MFP. Alternatively you can access
the documents from www.xerox.com/
support.
•
User Guide - contains instructions and information about all the features
on the device.
•
System Administration Guide - provides detailed instructions and
information about connecting your machine to the network and installing
optional features.
On the Print Driver
Click Help on the printer driver screen or
press [F1] on the PC keyboard for
information on the displayed printer driver
screen.
quick use guide
35
On CentreWare
Internet Services
Click Index to view the
contents of the Internet
Services site.
Click Help to take you to the
Xerox on-line support web site.
36
quick use guide
Enable/Disable Banner Sheet
Disable the Banner Sheet in the Print Driver
Use the following instructions to disable the banner sheet from your device print
driver on your PC.
1
2
3
4
5
6
7
8
At your PC, select the Start menu, then select Printers and Faxes.
Right click the required printer.
Select Printing Preferences.
Select the Advanced tab.
Select Paper/Output and click on the + sign to expand the menu.
Select Disabled from the Banner Sheet options.
Select Apply.
Select OK.
Disable the Banner Sheet at the Printer
Use the following instructions to disable the banner sheet at the device.
Select the Log In/Out button on the device control panel.
Enter the administrator password and select Enter.
Press the Machine Status button on the control panel.
Select the Tools tab.
Select User Interface then select Job Sheets.
Select Banner Sheets.
Select Disabled.
1
2
3
4
5
6
7
8
9
Select Save.
Press the green Administrator button on the control panel.
10 Select Log Out.
quick use guide
37
38
quick use guide
|