Xerox Phaser 340 User Manual

Xerox Document Centre  
220/230/332/340  
Setup Guide  
July 1999  
602p35412  
Table of Contents  
ABOUT THIS GUIDE .............................................................................1-1  
Related Documentation ............................................................1-1  
Introduction ........................................................................................1-2  
Xerox Welcome Center Telephone Number .............................1-3  
Conventions ......................................................................................1-4  
Orientation ................................................................................1-4  
Italic typeface ............................................................................1-5  
Quick Pathway ..........................................................................1-5  
Notes ........................................................................................1-5  
Hints ..........................................................................................1-6  
Cautions ....................................................................................1-6  
Warnings ...................................................................................1-6  
ABOUT SETUPS ...................................................................................2-1  
Setup Procedures ..............................................................................2-2  
Key Operator Tools ..............................................................2-2  
System Administrator Tools .................................................2-3  
Auditron Administrator Tools ................................................2-3  
Owner Tools .........................................................................2-4  
Changing the Settings .......................................................................2-5  
Switch On .................................................................................2-5  
Access the Setup Tools ............................................................2-5  
MACHINE SETUPS ...............................................................................3-1  
Access the Machine Setups .....................................................3-1  
Paper Tray Setups ....................................................................3-3  
Date/Time Setup .......................................................................3-4  
Date ......................................................................................3-4  
Time .....................................................................................3-5  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page-i  
Walkup Screen .........................................................................3-5  
Timers ......................................................................................3-6  
Auto Clear ............................................................................3-6  
Low Power ...........................................................................3-7  
Power Save (or Auto Off) .....................................................3-8  
Contention ................................................................................3-8  
Interrupt Button ....................................................................3-9  
Priority or Print Queue Priority .............................................3-9  
Localization ........................................................................3-10  
Additional Setups ...................................................................3-11  
Report Languages ..............................................................3-11  
Touch Screen Contrast ......................................................3-12  
Customer Support Number ................................................3-12  
Paper Sizes ........................................................................3-13  
Machine Serial Number ......................................................3-13  
Xerox Supplies Number / Supplies Tel. Number ................3-14  
Fault Override .................................................................................3-15  
Accessing Fault Override .......................................................3-16  
Unavailable Features .............................................................3-17  
COPY SETUPS ....................................................................................4-1  
Access the Copy Setups ..........................................................4-2  
Reduce/Enlarge ........................................................................4-3  
Defaults ................................................................................4-3  
Normal ..................................................................................4-4  
Custom .................................................................................4-4  
Image Quality ...........................................................................4-5  
Output .......................................................................................4-6  
Sides Imaged ...........................................................................4-7  
Expert Image Quality ................................................................4-8  
Margin Shift (DC332/340) .........................................................4-9  
Erase (DC332/340) ..................................................................4-9  
Border Erase (DC332/340) ................................................4-10  
Edge Erase (DC332/340) ...................................................4-11  
Page-ii  
Table of Contents  
FAX SETUPS .......................................................................................5-1  
Access the Fax Setups .............................................................5-2  
Fax Terminal Setups .........................................................................5-3  
Access Fax Terminal Setups ....................................................5-3  
Fax Terminal Options ...............................................................5-4  
Local ID ................................................................................5-4  
Local Name ..........................................................................5-5  
Company Logo .....................................................................5-6  
Delayed Start Time ...............................................................5-7  
Long Document (DC332/340) ..............................................5-8  
Dialing Digits Reporting (DC332/340) ..................................5-8  
Fax Printing Options .................................................................5-9  
Receive Reduction ...............................................................5-9  
Page Margin .......................................................................5-10  
Duplex Printing ...................................................................5-11  
Paper Attributes ..................................................................5-11  
Output Selection .................................................................5-12  
A3 ‡ 11" x 17" .....................................................................5-13  
Fax Report Options .................................................................5-14  
Activity Report ....................................................................5-14  
Broadcast and Multi-Poll Reports .......................................5-14  
Transmission Report ..........................................................5-15  
Mailbox Report ...................................................................5-16  
Fax Panel Defaults .................................................................5-16  
Resolution ..........................................................................5-16  
Lighter/Darker .....................................................................5-17  
Original Type ......................................................................5-17  
Forced 4800 (Document Centre 220/230) ..........................5-18  
Communication Mode (DC332/340) ...................................5-18  
Fax Mailboxes .........................................................................5-19  
To Delete a Mailbox ...........................................................5-20  
To Add or Edit a Mailbox ....................................................5-20  
Fax File Management .............................................................5-21  
Mailbox Files / Failed Fax Files ..........................................5-22  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page-iii  
Files for Polling / Files Stored for Polling ...........................5-22  
Fax Communication Setups ............................................................5-24  
Access Fax Communication Setups .......................................5-24  
Outgoing Fax Options ............................................................5-25  
Dialing Type .......................................................................5-25  
Pause Time ........................................................................5-26  
Redial Management ...........................................................5-26  
Line Monitor .......................................................................5-27  
Batch Send .........................................................................5-28  
Resend Count ....................................................................5-28  
Incoming Fax Options ............................................................5-29  
Auto Answer Delay .............................................................5-29  
Ring Volume .......................................................................5-30  
Junk Fax Prevention ..........................................................5-30  
Receive Header Print (DC332/340) ...................................5-31  
Secure Fax Receive (DC332/340) .....................................5-31  
Line Use Restriction (DC332/340) ..........................................5-31  
AUDITRON SETUPS .............................................................................6-1  
Access Auditron Setups ....................................................................6-2  
Internal Auditron - DC332/340 ..........................................................6-3  
Auditron Enable Setups - DC332/340 ......................................6-3  
Account Setups - DC332/340 ...................................................6-4  
Add/Modify Accounts ...........................................................6-5  
Delete Account .....................................................................6-6  
Reset All Counters ...............................................................6-7  
Reset All Limits ....................................................................6-7  
Delete All Accounts ..............................................................6-7  
Job Limit Policy - DC332/340 ...................................................6-8  
Account Summary - DC332/340 ...............................................6-8  
Internal Auditron - DC220/230 ........................................................6-10  
Service Access Setup - DC220/230 .......................................6-10  
Account Setup - DC220/230 ...................................................6-11  
Add Accounts .....................................................................6-12  
Job Completion Setup - DC220/230 .......................................6-13  
Page-iv  
Table of Contents  
Foreign Interface Device .................................................................6-15  
ACCESS RIGHTS .................................................................................7-1  
Assign Privileges ......................................................................7-4  
Add Pin .....................................................................................7-5  
Set User Privileges ...................................................................7-5  
Delete PIN ................................................................................7-6  
INDEX .................................................................................................8-1  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page-v  
Page-vi  
Table of Contents  
1 About This Guide  
This document is a Setup Guide for the Owner, Key  
Operator and System Administrator of the machine. It  
contains step by step instructions for customizing the  
various product defaults.  
This chapter contains an introduction to the machine and an  
orientation to the conventions used in this Guide.  
NOTE: The graphic representations of the user interface  
screens are based on a fully configured Document Centre  
332/340 and the appearance of these interface screens  
may differ slightly on other models or configurations.  
However, feature descriptions and functionality remain the  
same as described.  
Related Documentation  
In addition to this Setup Guide, the following documentation  
is available for the Document Centre 220/230/332/340.  
- Document Centre 220/230/332/340 User Guide -  
provides an in-depth understanding of each feature.  
- Document Centre 220/230/332/340 On-Line Help -  
provides context-sensitive help about the settings  
being modified or the features being used.  
- Document Centre 220/230/332/340 System  
Administration Guide - provides information and  
instructions for network installation.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 1-1  
Introduction  
Welcome to the Xerox family of Document Centre products.  
As the Owner or Key Operator, the first step is to locate and  
record the product serial number. The serial number is  
located inside the Left Front Cover, under the Copy/Print  
Cartridge. Record the serial number in the space below and  
in the front of the User Guide.  
Serial number:  
If difficulty is experienced when operating the Document  
Centre 220/230/332/340, check the suggestions in Chapter  
11, Problem Solving, in the Document Centre  
220/230/332/340 User Guide to see if the problem can be  
resolved quickly. If the difficulty persists, contact the Xerox  
Welcome Center.  
Page 1-2  
About This Guide  
Xerox Welcome Center Telephone Number  
The telephone number of the Xerox Welcome Center is  
provided at the time of product installation. For future  
reference, record the telephone number in the space below:  
Welcome Center Telephone Number:  
Canada..............................................800-939-3769  
United States.....................................800-821-2797  
When telephoning the Xerox Welcome Center, please have  
the serial number of the Document Centre 220/230/332/340  
readily available and a note of any error messages. This  
information can help to resolve the problem quickly.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 1-3  
Conventions  
Throughout this Setup Guide, some terms are used  
interchangeably:  
- Paper is synonymous with media.  
- Document is synonymous with original.  
- Page is synonymous with sheet.  
- Document Centre 220/230/332/340 is synonymous  
with the machine.  
- DC is synonymous with Document Centre.  
Orientation  
Orientation is used to mean the direction of images on the  
page. When the image is upright, the paper (or other media)  
can be one of two ways:  
Long Edge Feed (LEF) / When paper is loaded LEF into the Document Feeder or a  
Portrait paper tray, place the paper with one of the long edges on the  
left side and one of the short edges toward the front of the  
tray.  
Short Edge Feed (SEF) / When paper is loaded SEF into the Document Feeder or a  
Landscape paper tray, place the paper with one of the short edges on  
the left side and one of the long edges toward the front of the  
tray.  
LEF Orientation / Portrait SEF Orientation / Landscape  
A
A
Paper feed direction  
Paper feed direction  
Page 1-4  
About This Guide  
Italic typeface  
The Italic typeface is used to emphasize a word or phrase.  
In addition, references to other chapters and publications  
are displayed in Italic typeface. For example:  
- Always follow safety procedures when operating  
equipment.  
- Refer to Chapter 10, Maintenance, for information  
about cleaning the Document Glass.  
Quick Pathway  
This book contains step by step instructions for  
programming setups. In addition, a summary of the steps is  
contained in the Quick Pathway at the beginning of a  
chapter or section. After becoming familiar with the setup  
procedures for a particular feature, the Quick Pathway is a  
useful reminder of the steps required to access the setup  
required.  
Quick Pathway  
Press the Access  
button on the Control  
Panel  
Enter Owner PIN  
Touch Enter in the  
pop-up window  
Touch Auditron Setups  
Notes  
Notes are statements that provide additional information. An  
example of a note is shown below:  
NOTE: Use caution when deleting a remote job. It may not  
be possible to re-create or resubmit the job.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 1-5  
Hints  
Hints help to perform a task. An example of a hint is shown  
below:  
HINT: The Machine serial number is located inside the Left  
Front Cover of the machine under the Copy/Print Cartridge.  
Cautions  
Cautions are statements that suggest mechanical damage  
as a result of an action. An example of a caution is shown  
below:  
CAUTION When cleaning the Document Centre 220/230/332/340,  
do not use organic solvents or aerosol cleaners. Do not  
pour fluids directly onto any area. Avoid supplies that  
are not specifically listed as approved in this  
documentation.  
Warnings  
Warnings are statements that provide an alert to the  
possibility of personal damage. An example of a warning is  
shown below:  
WARNING When the machine is in use, the cover should be  
properly closed. In cases where the cover cannot be  
closed, avoid eye contact with the light from the  
machine. The brightness might cause discomfort.  
Page 1-6  
About This Guide  
2 About Setups  
The Document Centre 220/230/332/340 is designed to  
enable machine and feature default settings to be  
customized to meet local requirements. This chapter  
contains an explanation of Setups and general information  
regarding the Setup procedures.  
NOTE: The graphic representations of the user interface  
screens in this chapter may differ slightly dependent on  
model or configuration. However, feature descriptions and  
functionality remain the same as described.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 2-1  
Setup Procedures  
During manufacture, certain settings for features and  
functions of the Document Centre 220/230/332/340 are  
programmed into the machine. Once the machine is  
installed, the Setup Tools can be used to change these  
settings to the most suitable settings for the users’  
environment.  
To change the settings, a user enters a PIN (Personal  
Identification Number). Depending on the access rights  
assigned to the PIN any or all of the following tools can be  
accessed to allow the various settings to be changed.  
For further information about assigning PINs, refer to  
“Access Rights” on Page 7-1.  
Key Operator Tools  
If a PIN is entered that has been assigned Key Operator’  
access rights, the user can set up or change the machine  
and feature settings. These include some or all of the  
following, dependent on machine configuration.  
Machine Setups enable machine specific default settings to be changed or  
set up, including paper tray defaults, machine date and time  
settings, the touch screen display, machine timers and  
reports.  
For further information refer to Machine Setupson Page  
3-1.  
Fault Override used to disable a faulty component so that other  
components and features may still be used.  
For further information refer to Fault Overrideon Page  
3-15.  
Page 2-2  
About Setups  
Copy Setups enables the Copy specific default settings to be changed or  
set up, including Reduce/Enlarge, Image Quality, Output,  
Sides Imaged, Expert Image Quality, Margin Shift and  
Erase.  
Refer to Copy Setupson Page 4-1 for further information.  
Fax Setups enable the Fax specific default settings to be changed or set  
up, including Fax Terminal Options, Fax Printing Options,  
Fax Report Options, Fax Panel Defaults, Fax Mailboxes and  
Fax File Management.  
Refer to Fax Setupson Page 5-1 for further information.  
System Administrator Tools  
If a PIN is entered that has been assigned System  
Administratoraccess rights, the user can set up or change  
the settings for the Scan to File and Print features.  
Refer to the System Administration Guide for further  
information.  
Auditron Administrator Tools  
If a PIN is entered that has been assigned Auditron  
Administratoraccess rights on the DC332/340, or Owner’  
access rights on the DC220/230, the user can set up or  
change the Auditron settings.  
The Internal Auditron is a feature which records machine usage by account and  
restricts usage and/or access.  
Refer to Internal Auditron - DC332/340on Page 6-3 or  
Internal Auditron - DC220/230on Page 6-10 for further  
information.  
Foreign Interface Device external control devices such as a coin-operated device, a  
bill acceptor, a card reader, or a network controlled tracking  
system installed on the system are also covered in this  
chapter.  
Refer to Foreign Interface Deviceon Page 6-15 for further information.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 2-3  
Owner Tools  
If a PIN is entered that has been assigned Owneraccess  
rights, the user can set up or change:  
Access Rights the allocation of Key Operator, System Administrator,  
Auditron Administrator (DC332/340) and Owner Access  
Rights.  
Refer to Access Rightson Page 7-1 for further information.  
Page 2-4  
About Setups  
Changing the Settings  
Switch On  
To switch ON the power to the Document Centre  
220/230/332/340 press the Power ON/OFF button which is  
located on the upper-right side, near the front of the  
machine. It takes approximately 3 minutes for the machine  
to warm up and perform a self-test.  
CAUTION To avoid damage to the machine after switching OFF,  
allow at least 10 seconds before switching the power  
ON again.  
The first time the machine is switched ON, a message is  
displayed. Follow the instructions in the pop-up window to  
enable the machine to synchronize its components. This  
message will not be displayed again.  
Access the Setup Tools  
When the Document Centre 220/230/332/340 is delivered, it  
contains a default password (#22222) which can be used to  
provide access to the Setup Tools prior to PINs and Access  
Rights being assigned.  
To change the default password refer to Access Rightson  
Page 7-1.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 2-5  
Press the Access button on  
the Control Panel.  
A pop-up window will be  
displayed on the Touch  
Screen.  
Press the # button on the  
Control Panel and use the  
number keypad to enter the  
default password - 22222.  
Touch Enter in the pop-up  
window.  
The following Screen is displayed and contains buttons for  
the types of setups available.  
NOTE: The graphic representations of the user interface  
screens in this chapter may differ slightly dependent on  
model or configuration. However, feature descriptions and  
functionality remain the same as described.  
Select the button for the  
setups to be changed.  
Refer to the appropriate chapter  
for further instructions.  
For Scan to File and Print Setup instructions and  
information, please refer to the Document Centre  
220/230/332/340 System Administrator Guide.  
Page 2-6  
About Setups  
3 Machine Setups  
This chapter contains the procedures for changing the  
Quick Pathway  
default settings for the Paper Trays, Date/Time, Walkup  
Screen, Timers, Contention, Localisation, Report  
Languages, Touch Screen Contrast, Customer Support  
Number, Document Feeder, Machine Serial Number, and  
Xerox Supplies Number.  
Press the Access  
button on the Control  
Panel  
Enter Key Operator PIN  
- see NOTE  
Fault Override instructions are also included.  
Touch Machine Setups  
NOTE: These changes can only be made when a PIN  
(Personal Identification Number) which has been assigned  
Key Operator access rights is entered. The default  
password is #22222 which may be used if PINs have not  
yet been assigned.  
Access the Machine Setups  
Press the Access button on  
the Control Panel.  
A pop-up window will be  
displayed on the Touch Screen.  
Press the # button on the  
Control Panel and use the  
number keypad to enter a  
Key Operator PIN - see  
NOTE: The default password - #22222 - may be used if PINs  
have not been assigned.  
NOTE.  
Touch Enter in the pop-up  
window.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-1  
Touch the Machine Setups  
button.  
The Machine Setups screen  
is displayed.  
HINT: The Additional Setups  
button accesses more Machine  
Setup features. Touch this  
button if the feature you require  
is not displayed on the initial  
Machine Setups screen.  
NOTE: The graphic representations of the user interface  
screens in this chapter are based on a fully configured  
Document Centre 332/340. The appearance of these  
interface screens may differ slightly on other models or  
configurations. However, feature descriptions and  
functionality remain the same as described.  
Page 3-2  
Machine Setup  
Paper Tray Setups  
Access Machine Setups as described on Page 3-1.  
Touch the Paper Trays button.  
Touch any button to change  
the setting - a description of  
each follows.  
Make changes as required.  
Touch Save to continue.  
Default Tray Touch the scroll buttons to select the paper supply default  
setting - the list contains only the paper trays available with  
the machine configuration. The chosen setting will be  
displayed prior to other selections made by the user.  
If Auto is selected as the default setting, the paper tray is  
selected automatically to match the size and orientation of  
the originals.  
Tray Priority Select the order in which the machine searches the trays for  
available media.  
To change the settings, assign a priority to each tray.  
Number 1 is the highest priority and, depending on how  
many trays are available, 4, 5, or 6 will represent the lowest  
priority, Each number can only be assigned once.  
Auto Tray Switching Use the scroll buttons to select or de-select this feature. On  
sets the machine to automatically switch to another paper  
tray when the selected tray is out of paper. Another tray  
must contain paper of the same size, type and orientation for  
automatic switching to occur. To de-select this feature,  
select Off.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-3  
Date/Time Setup  
Access Machine Setups as described on Page 3-1.  
Touch the Date/Time button.  
Date  
Touch the Date Setup button.  
Touch the scroll buttons to  
select the preferred display  
format, for example, the  
mm-dd-yy format would  
display 06-10-01 for a current  
date of 10th June 2001.  
Use the scroll buttons to  
select the current month  
(mm), day (dd) and year (yy).  
NOTE: The current date is displayed on fax documents,  
confirmation pages, and activity reports. It is also displayed  
when users select Annotation and Date for their copies.  
Touch Save to continue.  
Page 3-4  
Machine Setup  
Time  
Touch the Time Setup button.  
Select the preferred display  
format, 12 or 24 Hour - for  
example eleven oclock at  
night would either be  
displayed as 11 or 23 hours.  
Use the scroll buttons to  
select the current time in  
hours and minutes.  
Touch Save and Close to  
continue.  
NOTE: The current time is displayed on fax documents,  
confirmation pages, and activity reports. It is also displayed  
when users select Annotation and Time for their copies.  
Walkup Screen  
Access Machine Setups as described on Page 3-1.  
Touch the Walkup Screen button.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-5  
To change the default display  
for the Touch Screen:  
Select the preferred default  
screen  
Touch Save to continue  
The screen selected will be  
displayed when the machine is  
switched ON, when  
programming or job time-out  
occurs, or when AC is pressed.  
NOTE: The buttons available will depend on the machine  
configuration.  
Timers  
Access Machine Setups as described on Page 3-1.  
Touch the Timers button.  
Touch any button to change the setting - a description of  
each follows.  
Make changes as required.  
Touch Save to continue.  
Auto Clear  
With the Auto Clear feature enabled, the machine returns to  
the default settings after the specified time.  
Page 3-6  
Machine Setup  
Touch the Auto Clear button.  
Select On or Off.  
If On is selected, use the  
scroll buttons to set the  
timeout period.  
Low Power  
Low Power Mode becomes active after the specified time of  
machine non-use. When activated, the Touch Screen is  
blank and the Power Saver light is on. When the Control  
Panel or Touch Screen is touched, or the Platen cover lifted,  
the machine responds within 1 second. All features are  
available within 30 seconds.  
Touch the Low Power button.  
Low Power programs the  
machine to default to Low  
Power Mode after a specified  
time.  
Use the scroll buttons to set  
the timeout period.  
NOTE: If the Low Power timeout is set higher than the  
timeout for Power Save or Auto Off (depending on system  
configuration), the machine displays a message that Low  
Power cannot exceed Power Save (or Auto Off).  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-7  
Power Save (or Auto Off)  
The Power Save or Auto Off feature function is dependent  
on machine configuration.  
Auto Off Mode/Sleep Mode 60 minutes after the last copy/print out the machine will  
(Power Save) automatically switch into Auto Off/Sleep (Power Save)  
Mode.  
The copier version of the Document Centre 220/230  
switches the Power ON/OFF switch to the off position. Any  
stored jobs remain in the memory and the Document Centre  
220/230 returns to an operational condition when powered  
on.  
Touch the Auto Off or Power  
Save button.  
Touch the scroll buttons to  
select the desired timeout  
period.  
Touch Save to continue.  
NOTE: If Low Power is set higher than Power Save/Auto  
Off, the machine displays a message that Low Power  
cannot exceed Power Save/Auto Off.  
Contention  
Access Machine Setups as described on Page 3-1.  
Touch the Contention button.  
Touch any button to change the setting - a description of  
each follows.  
Make changes as required.  
Touch Save to continue.  
Page 3-8  
Machine Setup  
Interrupt Button  
The Interrupt feature enables the current job to be stopped  
and held in memory while another job is executed. When the  
Interrupt job is complete, programming for the first job is  
retrieved by pressing the Interrupt button again.  
Touch Interrupt Button.  
Select Enabled or Disabled.  
Priority or Print Queue Priority  
Program the machine to complete Print or Fax jobs in a  
specified order. Number 3 is the highest priority, and number  
5 is the lowest priority. Copy jobs are always priority 3 - they  
have job priority over all other jobs. When print or fax is set  
as priority 4, the machine automatically sets the other  
feature as priority 5. Priority can only be changed for print  
and fax jobs.  
Touch the Priority or Print  
Queue Priority button.  
Select a priority for either the  
Print or Fax Queue.  
Touch Save to continue.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-9  
Localization  
Touch the Localization button  
Select the preferred  
measurement display format  
- Inches or Millimeters.  
Touch Save to continue.  
Page 3-10  
Machine Setup  
Additional Setups  
Access Machine Setups as  
described on Page 3-1.  
If necessary, touch the  
Additional Setups button.  
NOTE: The graphic representations of the user interface  
screens in this chapter may differ slightly dependent on  
model or configuration. However, feature descriptions and  
functionality remain the same as described.  
Touch any button to change  
the setting - a description of  
each follows.  
Make changes as required.  
Touch Save to continue.  
HINT: This screen may have a different appearance  
depending on machine configuration.  
Report Languages  
Various language options can be made available for printed  
reports. Please contact your Xerox representative for further  
information.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-11  
Touch the Report Languages  
button.  
Select the language to use  
for printed reports.  
Touch Close to continue.  
Touch Screen Contrast  
Touch the Touch Screen  
Contrast button.  
Use the up/down arrows to  
select a contrast level  
between 1 and 254.  
Alternatively, touch the  
display window to change the  
setting using the pop-up  
keypad. The factory default is  
127.  
Touch Save to continue.  
Customer Support Number  
The machine displays the Xerox customer support  
telephone number when the Machine Status button is  
pressed. Typically, the correct number is entered by a Xerox  
representative when the machine is first installed. If it is not  
on the screen, or if it is incorrect, follow the instructions  
below to enter the correct number.  
Page 3-12  
Machine Setup  
Touch the Customer Support  
Number button.  
Use the numeric keypad on  
the screen to enter the Xerox  
Customer Support telephone  
number.  
Touch Save to continue.  
Paper Sizes  
Touch the Paper Sizes  
button.  
Select the preferred selection  
of paper sizes.  
Touch Save to continue.  
Machine Serial Number  
The machine displays this machine serial number when the  
Machine Status button is pressed. This number is required  
when calling for customer support.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-13  
Touch the Machine Serial  
Number button.  
Use the keypad on the screen  
to enter the Machine Serial  
number - if necessary touch  
the More Characters button  
on the screen to display an  
alternative keypad.  
Touch Save to continue.  
HINT: The Machine serial number is located inside the Left  
Front Cover of the machine under the Copy/Print Cartridge.  
Xerox Supplies Number / Supplies Tel.  
Number  
The machine displays the Xerox supplies telephone number  
when the Machine Status button is pressed.  
Touch the Xerox Supplies  
Number or Supplies Tel.  
Number button.  
Use the numeric keypad on  
the screen to enter the Xerox  
Supplies telephone number.  
Touch Save and Close.  
Select another Setup or  
touch Exit to exit the setup  
screens.  
Page 3-14  
Machine Setup  
Fault Override  
When a fault occurs on the Document Center  
220/230/332/340, the Touch Screen displays step-by-step  
instructions for the walkup user to clear the fault. The  
instructions include contacting the Key Operator if the fault  
cannot be cleared.  
The Key Operator can then enter their PIN to access the  
Fault Override screen to disable the faulty component. After  
the component is disabled, all features will be available  
except those that require the disabled component. This then  
enables other machine features to be used until the disabled  
component is enabled.  
Use Fault Override only if all other attempts to clear the fault  
have failed. Entering Fault Override Mode might require  
action to disable the faulted component, delete the faulted  
job, or both, depending on the type of job and fault.  
The Key Operator can call the Xerox Welcome Centre if the  
fault cannot be cleared.  
NOTE: Use caution when deleting a remote job - it may not  
be possible to re-create or resubmit the job.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-15  
Accessing Fault Override  
To access Fault Override Mode, a fault screen must  
currently be displayed on the Touch Screen.  
Press the Access button on the Control Panel.  
Touch the # and enter a PIN (Personal identification  
Number) with Key Operator access rights - see NOTE  
below.  
Select confirm to delete the current job and or disable  
the faulty component.  
NOTE: The default password - #22222 - may be used if  
PINs have not been assigned. Refer to Access Rightson  
Page 7-1 for more information.  
Page 3-16  
Machine Setup  
Unavailable Features  
Some types of jobs will not print if the disabled component  
is required for a default setup. In this case, the machine  
displays a prompt to check the setups.  
The following table contains details about specific features  
that are unavailable when a component is disabled.  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
Document Feeder  
Copy  
2 Up, Booklet  
Creation, Sides  
Imaged 2 È1 or  
2 È 2, or Mixed  
Size Originals in  
the DADF.  
Document Feeder  
Document Feeder  
Duplex Module  
Fax  
Sides Scanned  
Sides Imaged  
Scan to File  
Copy  
Booklet  
Creation, Sides  
Imaged 1È2 or  
2 È2  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-17  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
Duplex Module  
CopySetups, The machine will  
Sides not print copy  
Imaged, 1È2 jobs if Duplex is  
Sided or  
2 È2  
disabled and  
Sides Imaged  
1È2 or 2È2 are  
the default  
Sided  
settings. The  
Sides Imaged  
button will not be  
displayed on the  
Touch Screen.  
Duplex Module  
In Fax  
The machine will  
not print fax jobs  
if the Duplex  
Module is  
disabled and if  
the default  
Setups, Fax  
Terminal  
Setups, Fax  
Printing  
Options,  
Duplex  
settings are  
Printing: All 2 Duplex Printing:  
Sided and  
All 2 Sided or  
1,2,2...  
1,2,2...  
Duplex Module  
In Print  
Setups,  
Printer  
The machine will  
not print jobs if  
the Duplex  
Setups, Job  
Settings,  
Sides  
Printed,  
Duplex  
Module is  
disabled and the  
default is Sides  
Printed, Duplex.  
Duplex Module  
Network  
Double-sided  
printing.  
Page 3-18  
Machine Setup  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
Editing Kit  
Copy  
Editing.  
Finisher  
Finisher  
Finisher  
In Fax  
The machine will  
not print Fax  
jobs if the  
Finisher is  
disabled and the  
default is  
Setups, Fax  
Terminal  
Setups, Fax  
Printing  
Options,  
Output  
Stapled.  
Selection,  
Left, Stapled  
In Fax  
The machine will  
not print Fax  
jobs if the  
Setups, Fax  
Terminal  
Setups, Fax  
Printing  
Options,  
Output  
Finisher is  
disabled and the  
default isthe Left  
Tray.  
Selection,  
Left Tray  
In Fax  
Setups,  
Printer  
The machine will  
not print Print  
jobs if the  
Setups, Tray  
Settings,  
Destination  
Tray, Left  
Tray  
Finisher is  
disabled and the  
default isthe Left  
Tray.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-19  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
Finisher  
In Copy  
The machine will  
not print Copy  
jobs if the  
Setups,  
Output,  
Stapled  
Stapler is  
disabled and  
also is the  
default. The  
Output button  
will not be  
displayed on the  
Copy screen.  
Finisher  
In Fax  
The machine will  
not print Fax  
jobs if the  
Setups, Fax  
Terminal  
Setups, Fax  
Printing  
Options,  
Output  
Finisher is  
disabled and the  
default output is  
the Left Tray.  
Selection,  
Left Tray  
Finisher  
In Print  
Setups,  
Printer  
The machine will  
not print Print  
jobs if the  
Setups, Tray  
Settings,  
Destination  
Tray, Left  
Tray  
Finisher is  
disabled and the  
defaultisthe Left  
Tray.  
Page 3-20  
Machine Setup  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
Finisher  
In Copy  
Setups,  
Output,  
The machine will  
not print Copy  
jobs if the  
Collated Left  
Tray and  
Finisher is  
disabled and the  
CopySetups, default output is  
Output,  
Uncollated  
Left Tray  
the Left Tray.  
The Output  
button will not be  
displayed on the  
Copy screen.  
Finisher and  
Stapler  
In Copy  
Setups,  
Output,  
Stapled  
The machine will  
not print Copy  
jobs if Stapled is  
disabled and  
also is the  
default output.  
The Output  
button will not be  
displayed on the  
Copy screen.  
Foreign Interface  
Device  
In the Copy  
feature with  
Foreign  
The Copy  
feature is  
disabled.  
Interface  
Device  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-21  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
Foreign Interface  
Device  
In the Copy  
feature with  
Foreign  
Interface  
Device and  
Internal  
The Copy  
feature is  
enabled only for  
Internal Auditron  
Control.  
Auditron  
Control  
Foreign Interface  
Device  
In Setups,  
Auditron  
Setups,  
External  
Control  
For Copy with a  
Foreign  
InterfaceDevice,  
the machine will  
not copy if  
Device,  
Foreign  
Per-Page  
Control, or  
Monitor with  
or without  
limits  
Interface Device  
is disabled and  
External Control  
Device is  
selected.  
For Copy with  
Foreign  
Interface Device  
and Internal  
AuditronControl,  
Copy is enabled  
only for Internal  
Auditron Control.  
Foreign Interface  
Device  
In the Copy  
feature with  
Foreign  
The Copy  
feature is  
disabled.  
Interface  
Device  
Page 3-22  
Machine Setup  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
High Capacity  
Feeder  
Copy  
High Capacity  
Tray  
High Capacity  
Feeder  
The High  
Capacity  
Feeder  
The machine will  
not print Copy or  
Fax jobs if the  
disabled tray is  
the default tray.  
The Paper  
Supply button  
will not be  
displayed on the  
Copy screen.  
Print Engine  
In Scan  
Proof Before  
Setups,Filing Sending might  
Setups,Proof be enabled in  
Before Send  
some Scan to  
File templates.  
The Proof  
Before Send job  
will be pending  
in the Print  
Queue until the  
print engine fault  
is cleared and  
printing is  
resumed.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-23  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
Print Queue  
Print  
Network/Print  
Controller jobs  
are temporarily  
removed from  
the Print Queue.  
When the fault is  
cleared, the  
machine  
attempts to  
recover the jobs.  
Tower Mailbox  
In Print  
Setups,  
Printer  
Setups, Tray  
Settings,  
Destination  
Tray, Tower  
Mailbox, Bins  
110  
The machine will  
not print Print  
jobs if the Tower  
Mailbox is  
disabled and the  
defaultisany Bin  
110.  
Paper Tray 1  
In Machine  
The machine will  
setups,  
not print Copy or  
Paper Trays, Fax jobs if the  
Default Tray  
disabled tray is  
the default tray.  
The Paper  
Supply button  
will not be  
displayed on the  
Copy screen.  
Page 3-24  
Machine Setup  
Disabled  
Component  
Service/  
Feature  
Disabled  
Feature/Result  
Paper Tray 2  
Paper Tray 3  
Paper Tray 4  
In Machine  
Setups,  
Paper Trays, Fax jobs if the  
Default Tray  
The machine will  
not print Copy or  
disabled tray is  
the default tray.  
The Paper  
Supply button  
will not be  
displayed on the  
Copy screen.  
In Machine  
Setups,  
Paper Trays, Fax jobs if the  
Default Tray  
The machine will  
not print Copy or  
disabled tray is  
the default tray.  
The Paper  
Supply button  
will not be  
displayed on the  
Copy screen.  
In Machine  
The machine will  
Setups,  
not print Copy or  
Paper Trays, Fax jobs if the  
Default Tray  
disabled tray is  
the default tray.  
The Paper  
Supply button  
will not be  
displayed on the  
Copy screen.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 3-25  
Page 3-26  
Machine Setup  
4 Copy Setups  
This section contains the procedures for Copy Setups, which  
includes programming the default settings for the following  
features:  
Quick Pathway  
Press the Access  
button on the Control  
Panel  
Enter Key Operator PIN  
- see NOTE  
- Reduce/Enlarge  
- Image Quality  
- Output  
Touch Copy Setups  
- Sides Imaged  
- Expert Image Quality  
- Margin Shift (DC332/340)  
- Erase (DC332/340)  
NOTE: These changes can only be made when a PIN  
(Personal Identification Number) which has been assigned  
Key Operator access rights is entered. The default  
password is #22222 which may be used if PINs have not  
yet been assigned.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 4-1  
Access the Copy Setups  
Press the Access button on  
the Control Panel.  
A pop-up window will be  
displayed on the Touch Screen.  
Press the # button on the  
Control Panel and use the  
number keypad to enter a  
Key Operator PIN - see  
NOTE.  
NOTE: The default password - #22222 - may be used if PINs  
have not yet been assigned.  
Touch Enter in the pop-up  
window.  
Touch the Copy Setups  
button.  
NOTE: The graphic representations of the user interface  
screens in this chapter may differ slightly dependent on  
model or configuration. However, feature descriptions and  
functionality remain the same as described.  
Page 4-2  
Copy Setups  
Reduce/Enlarge  
Touch the Reduce/Enlarge  
button.  
Defaults  
Touch the Defaults button.  
Use the arrow buttons to  
select the default  
magnification setting.  
The default magnification will be  
selected when the machine is  
switched ON, when  
programming or job timeout  
occurs, or when AC is pressed.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 4-3  
Normal  
When users touch Normal in the Reduce/Enlarge column on  
the Touch Screen, a selection of preset sizes is displayed.  
The default value of these presets can be customized to  
meet local requirements. The factory default presets are:  
1. 100%  
2. 8 1/2x 5 1/2through 8 1/2x 14”  
3. 8 1/2x 11through 11x 17”  
4. 8 1/2x 14through 8 1/2x 11”  
5. 11x 17through 8 1/2x 11inches  
Touch the Normal button.  
Use the arrow buttons to  
select a value for each  
magnification preset.  
Custom  
The Custom settings are used to reduce or enlarge  
non-standard document sizes onto standard paper. X and Y  
values are selected from a range of 25% through 400%.  
Touch the Custom button.  
Use the scroll buttons to  
select a value for X and Y.  
Touch Save to continue.  
Page 4-4  
Copy Setups  
Image Quality  
Access Copy Setups as described on Page 4-2.  
Touch the Image Quality button.  
Use the scroll buttons to  
select the Original Type  
according to the document  
type used most frequently.  
See below for an explanation  
of each.  
Set the default level of  
darkness or lightness  
required for each original  
type.  
Touch Save to continue.  
Text for documents that contain line art and low-quality halftones.  
Colored backgrounds are automatically suppressed. This is  
the factory default.  
Auto for documents that contain text, photo, and graphic  
combinations. Colored backgrounds are automatically  
suppressed and line edges and text sharpened.  
Photo for documents that contain photographs. This setting  
identifies the use of black, white, and halftones to focus on  
the photo image and make a clear copy.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 4-5  
Output  
Access Copy Setups as described on Page 4-2.  
Touch the Output button.  
Use the scroll buttons to  
select the default output  
option required - Stapled,  
Uncollated Left Tray, Collated  
Left Tray, Uncollated Center  
Tray or Collated Center Tray.  
The factory default is Collated  
Center Tray.  
Touch Save to continue.  
NOTE: Only those selections relevant to the machine  
configuration will be available.  
HINT: Typically, the Center Tray is used for copy output, and  
the Left Tray is used for fax output.  
Page 4-6  
Copy Setups  
Sides Imaged  
Access Copy Setups as described on Page 4-2.  
Touch the Sides Imaged button.  
Select the preferred default  
options - see below for an  
explanation.  
Touch Save to continue.  
NOTE: The screen display may  
differ slightly dependent on  
machine configuration.  
1
2
1
2
1 Sided single-sided copies from single-sided originals.  
1 Sided single-sided copies from double-sided originals.  
2 Sided double-sided copies from single-sided originals.  
2 Sided double-sided copies from double-sided originals.  
For double-sided options, also select the orientation:  
Head to Head the top of the document on each side is at the top of the  
page. This is the factory default setting.  
Head to Toe the image on the second side of each page is rotated 180°;  
therefore, the top of the document on the second side is at  
the bottom of the page.  
Portrait or Landscape If available, select either Portrait or Landscape.  
The following illustration depicts the results for Head to Head  
or Head to Toe selections for Portrait and Landscape  
images.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 4-7  
Portrait Images  
Landscape Images.  
Head to Head  
for binding on the short edge  
Head to Head  
for binding on the short edge  
A
B
A
B
Head to Toe  
Head to Toe  
for binding on the short edge for binding on the long edge  
A
A
B
B
Expert Image Quality  
Access Copy Setups as described at the beginning of this  
chapter.  
Touch the Expert Image Quality button.  
Select the default required - a  
description of each follows.  
Touch Save to continue.  
Sharpness adjusts the sharpness of the image - select the preferred  
setting.  
Grayscale Copying provides improved reproduction of gray levels - select On or  
(DC220/230) Off.  
Page 4-8  
Copy Setups  
Auto Exposure  
select a default setting of On to enhance documents with  
colored backgrounds or Off to disable this feature.  
Margin Shift (DC332/340)  
Programs the default amount of Margin Shift to move the  
image up/down or side to side on one or both sides of a  
page. Margin Shift can be applied to side one and side two  
of a page.  
Access Copy Setups as described at the beginning of this  
chapter.  
Touch the Margin Shift button.  
Select the Side 1 or Side 2  
button to change the setting  
or Off to disable this feature.  
If Side 2 shift is selected,  
select Independent and the  
settings or Mirror to mirror  
side 1 settings.  
Touch Save to continue.  
Erase (DC332/340)  
Programs the default settings for the Edge Erase and Border  
Erase features. The factory default is set for all the erase  
features switched off and the erase values set to 0 inches.  
Access Copy Setups as described at the beginning of this  
chapter.  
If necessary, touch the Additional Setups button  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 4-9  
Touch the Erase button.  
Touch Border or Edge Erase  
to change the settings - a  
description of each follows, or  
touch Off to turn this feature  
off.  
Make changes as required.  
Touch Save to continue.  
Border Erase (DC332/340)  
Touch the Border Erase  
button.  
Use the scroll buttons to set  
the default measurement for  
Border Erase between 0 and  
2 inches.  
Touch Save to continue.  
Select another Setup or  
touch Exit to exit the setup  
screens.  
Page 4-10  
Copy Setups  
Edge Erase (DC332/340)  
Use the scroll buttons to set  
the default Edge Erase  
settings.  
Touch Save.  
Touch Close to exit Copy  
Setups.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 4-11  
Page 4-12  
Copy Setups  
5 Fax Setups  
Fax Setups are divided into two areas:  
Quick Pathway  
- Fax Terminal Setups: to set and change the defaults  
for the available fax options such as paper size and  
type, resolution, and mailbox options.  
Press the Access  
button on the Control  
Panel  
- Fax Communication Setups: to set options that affect  
incoming and outgoing fax documents such as redialing  
and preventing the receipt of junk fax documents.  
Enter Key Operator PIN  
- see NOTE  
Touch Fax Setups  
NOTE: These changes can only be made when a PIN  
(Personal Identification Number) which has been assigned  
Key Operator access rights is entered. The default  
password is #22222 which may be used if PINs have not  
yet been assigned.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-1  
Access the Fax Setups  
Press the Access button on  
the Control Panel.  
A pop-up window will be  
displayed on the Touch Screen.  
Press the # button on the  
Control Panel and use the  
number keypad to enter a  
Key Operator PIN - see  
NOTE: The default password - #22222 - may be used if PINs  
have not been assigned.  
NOTE.  
Touch Enter in the pop-up  
window.  
Touch the Fax Setups button.  
NOTE: The graphic representations of the user interface  
screens in this chapter are based on a fully configured  
Document Centre 332/340. The appearance of these  
interface screens may differ slightly on other models or  
configurations. However, feature descriptions and  
functionality remain the same as described.  
Page 5-2  
Fax Setups  
Fax Terminal Setups  
This section contains the procedures for the following Fax  
Terminal Setups:  
Quick Pathway  
Press the Access  
button on the Control  
Panel  
Enter Key Operator PIN  
- see NOTE  
Touch Fax Setups  
Touch Fax Terminal  
Setups.  
- Fax Terminal Options  
- Fax Printing Options  
- Fax Report Options  
- Fax Panel Defaults  
- Fax Mailboxes  
- Fax File Management  
NOTE: The default password is #22222 which may be used  
if PINs have not yet been assigned.  
Access Fax Terminal Setups  
Access Fax Setups as  
described on Page 5-2.  
Touch the Fax Terminal  
Setups button.  
NOTE: Only those selections relevant to the machine  
configuration will be available.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-3  
Fax Terminal Options  
Access Fax Terminal Setups as described on Page 5-3.  
Touch the Fax Terminal Options button.  
Touch any button to change  
the setting - a description of  
each follows.  
Make changes as required.  
Touch Save to continue.  
Local ID  
According to the Federal Law, the Document Centre  
220/230/332/340 must be programmed with an identification  
number. The identification number, or Local ID, is the  
telephone number for the Document Centre  
220/230/332/340.  
If the identification number has not been programmed, the  
Document Centre 220/230/332/340 displays a pop-up  
message instructing users to enter the ID number before  
completing their jobs. To ensure that this law is adhered to,  
the Document Centre 220/230/332/340 will not continue  
until the number is entered. Entering the Local ID number is  
required only the first time the machine is used.  
Page 5-4  
Fax Setups  
Touch the Local ID button on  
the right of the screen.  
If more than 1 line is  
connected, touch the line  
number button.  
Enter the telephone number  
of the Document Centre  
220/230/332/340 using the  
keypad on the screen (up to  
20 characters including  
spaces).  
Touch Save to continue.  
Local Name  
The Local Name is the name allocated to this particular  
machine. For example, it could indicate the location of the  
machine - for example, Copier West, or be the Company  
name.  
Touch the Local Name  
button.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-5  
Touch the second Local  
Name button on the right of  
the screen.  
Use the keypad on the  
screen to enter the Local  
Name of the Document  
Centre 220/230/332/340 (up  
to 20 characters including  
spaces).  
Touch Save to continue.  
Company Logo  
Company Logo is used in the header of the transmission  
report and in the cover letter for fax documents to identify the  
organization sending the fax.  
Touch the Company Logo  
button.  
Page 5-6  
Fax Setups  
Touch the second Company  
Logo button on the right of  
the screen.  
Use the keypad on the  
screen to enter the Company  
Logo (up to 30 characters  
including spaces).  
Touch Save to continue.  
HINT: Touch Change Keyboard to display  
additional characters.  
Delayed Start Time  
Users can scan a document and delay its transmission start  
time. If they do not specify the delayed start time, the  
machine uses the default delayed start time that is entered  
here.  
Touch the Delayed Start Time  
button.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-7  
Touch the second Delayed  
Start Time button on the right  
of the screen.  
Use the scroll buttons on the  
screen to select the default  
transmission start time.  
Touch Save to continue.  
Long Document (DC332/340)  
Touch the Long Document  
button.  
Select 600 mm or 3600 mm  
to enable scanning of long  
documents up to these  
lengths.  
Touch Save.  
Dialing Digits Reporting (DC332/340)  
This default selects whether the first or last 20 digits of a  
telephone number are displayed on reports and headers.  
Page 5-8  
Fax Setups  
Touch the Dialing Digits  
Reporting button.  
Select the preferred option.  
Touch Save.  
Fax Printing Options  
Access Fax Terminal Setups as described on Page 5-3.  
Touch the Fax Printing Options button.  
Receive Reduction  
With this feature enabled, the Document Centre  
220/230/332/340 automatically determines the required  
reduce/enlarge ratio for printing on the selected paper.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-9  
Touch the Receive Reduction  
button.  
Select Auto or Off as  
required.  
Page Margin  
This feature defines the maximum amount of space between  
the length of an incoming fax and the length of the paper on  
which the fax is to be printed. The Page Margin setting  
affects the bottom of the page. It avoids image loss if users  
are printing onto a smaller size paper.  
Touch the Page Margin  
button.  
Use the scroll buttons to  
select the required margin.  
Page 5-10  
Fax Setups  
Duplex Printing  
This feature sets the default duplex printing setting for  
incoming fax documents and reports.  
Touch the Duplex Printing  
button.  
Make selections as required -  
see below. All 1 Sided is the  
factory default.  
For DC220/230 duplex options,  
also select either Portrait or  
Landscape output and whether  
printing should be Head to Head  
or Head to Toe.  
All 1 Sided: prints fax documents and reports single-sided.  
All 2 Sided: prints fax documents and reports double-sided.  
1, 2, 2... prints fax documents with the first page single-sided and the  
rest of the pages double-sided. Reports are printed all  
double-sided.  
Paper Attributes  
Programs the default types, colors and sizes of paper on  
which fax documents and reports can be printed.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-11  
Touch the Paper Attributes  
button.  
Touch the buttons on the right  
of the screen to select the  
types, colors and sizes of  
paper on which incoming fax  
documents and reports will  
be printed - more than one  
type can be selected.  
Touch Save to continue.  
Output Selection  
Programs the output tray for incoming fax documents.  
Touch the Output Selection  
button.  
Select the default output  
option required - the available  
options are dependent on  
machine configuration.  
HINT: Typically, the Left Tray is the default fax tray; the  
Center Tray is the default copy tray. If a Finisher is installed,  
the options will include Finisher/Stapled.  
Page 5-12  
Fax Setups  
A3 È 11" x 17"  
Programs incoming fax documents to be printed on a  
different size paper. For example, an incoming A3 size  
(European standard) fax can be trimmed to print on 11" x 17"  
paper. Alternatively, choose to have the machine reduce the  
image to fit.  
Touch the A3 È 11" x 17"  
button.  
Select the default option  
required. Trim A3 is the  
factory default.  
Touch Save to continue.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-13  
Fax Report Options  
Access Fax Terminal Setups as described on Page 5-3.  
Touch the Fax Report Options button.  
Activity Report  
Programs the machine to automatically print a report of  
phone line activity.  
Touch the Activity Report  
button.  
Select the default option  
required - see description  
below. Auto Print is the  
factory default.  
Auto Print prints an Activity Report when the number of outgoing and  
incoming calls reaches 50 and includes only calls that were  
not printed on the last report.  
On Demand prints an Activity Report only when it is manually selected  
and includes only calls that were not printed on the last  
report.  
Broadcast and Multi-Poll Reports  
Programs the machine to print a report of each broadcast  
send and multi-polling operation to multiple remote  
machines. When a fax is sent to one fax number, the  
machine prints a Transmission Report. When a fax is sent to  
or polled from a group of numbers, the machine prints one  
Broadcast and Multi-Poll Report, which lists all of the  
numbers in the group.  
Page 5-14  
Fax Setups  
Touch the Broadcast and  
Multi-Poll Reports button.  
Select Auto Print to have this  
report print automatically or  
Off to turn the feature off.  
Auto Print is the factory  
default.  
Transmission Report  
Programs the machine to print the status of each  
transmission and displays a reduced image of the first page  
of the original document after each transmission is  
completed.  
Touch the Transmission  
Report button.  
Select the option required -  
- Always Print automatically  
prints a report for each  
outgoing fax.  
- Print on Error Only prints a  
report only when a  
transmission error occurs.  
- Off turns this feature off.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-15  
Mailbox Report  
Programs the machine to automatically print a report  
informing the mailbox owner each time a fax is received to  
his or her mailbox.  
Touch the Mailbox Report  
button.  
Select the default option  
required.  
Touch Save to continue.  
Fax Panel Defaults  
Access Fax Terminal Setups as described on Page 5-3.  
Touch the Fax Panel Defaults button.  
Resolution  
Sets one of three resolutions as the default setting for  
outgoing fax documents. The default selected depends on  
the types of documents users send most often.  
Touch the Resolution button.  
Select the default option  
required - see description  
below.  
Page 5-16  
Fax Setups  
Standard (200 x 100) reduces communication time - use for text documents.  
Fine (200 x 200) combines features of standard and super fine resolution -  
use for most fax documents and for black and white  
.
graphics  
Super Fine (400 x 400) improves image quality and rendition - use for photos,  
halftones and images with grey tones.  
Lighter/Darker  
Touch the Lighter/Darker  
button.  
Use the scroll buttons to  
select the default option  
required.  
Original Type  
Touch the Original Type  
button.  
Select the default option  
required - see below for a  
description.  
Auto separates images into text and photo areas automatically,  
and implements image processing for each area.  
Text optimizes image processing for text, lines, and solid areas.  
Photo optimizes image processing for photographs.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-17  
Forced 4800 (Document Centre 220/230)  
Used when fax communications are susceptible to  
errors.This mode is slower, but it is less susceptible to  
errors.  
Touch the Forced 4800  
button.  
Select On or Off as the  
default.  
Touch Save.  
Communication Mode (DC332/340)  
This feature sets the default communication mode used for  
transmission to a remote fax machine.  
Touch the Communications  
Mode button.  
Select the default option  
required - see below for a  
description.  
Touch Save to continue.  
Super G3 automatically determines the communication mode to be  
used based on the maximum capabilities of the remote fax  
machine. This mode minimizes the data transmission errors  
by using Error Correction Mode (ECM). Initial  
communication speed is 33,600 Bits Per Second (bps).  
Page 5-18  
Fax Setups  
The speed can also be selected manually. The lower the  
speed, the less chance errors will occur during transmission.  
The Kilo Bits Per Second (Kbps) speeds available are 33.6,  
31.2, 28.8, 24.0, 21.6, 19.2 and 16.8.  
G3 like Super G3, this setting automatically determines the  
communication mode to be used based on the maximum  
capabilities of the remote fax machine but initial  
communication speed is 14,400 bps. ECM is also used with  
this option.  
The speed can also be selected manually. The lower the  
speed, the less chance errors will occur during  
transmission.The speeds available are 14.4Kbps, 12.0Kbps,  
9600 bps and 7200 bps.  
Forced 4800 bps used when fax communications are susceptible to errors.  
This mode is slower, but it is less susceptible to errors.  
NOTE: In some regional areas, the use of the  
Communication Mode feature is restricted.  
Fax Mailboxes  
Fax Mailboxes are used to electronically store confidential  
incoming fax documents for users to retrieve and print at a  
convenient time. Use this option to create, assign, modify,  
and delete electronic fax mailboxes. A maximum of 200  
mailboxes are available on the DC332/340 and 30 on the  
DC220/230.  
Access Fax Terminal Setups as described on Page 5-3.  
Touch the Fax Mailboxes button.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-19  
Touch a mailbox in the list to  
select it. Touch the scroll  
buttons to move up and down  
the list.  
Follow the instructions below  
to delete, edit or add a  
mailbox.  
To Delete a Mailbox  
Touch the Delete Mailbox  
button.  
Touch Confirm to delete the  
selected mailbox and its  
contents.  
To Add or Edit a Mailbox  
In the Mailbox List, touch a  
mailbox to select it. To add a  
new mailbox, touch an empty  
mailbox.  
Touch the Edit Mailbox  
button.  
Page 5-20  
Fax Setups  
Touch the Mailbox Password  
button.  
Use the keypad on the  
Control Panel to enter a  
four-digit password  
(0000-9999).  
Touch Save to continue.  
Touch the Mailbox Name  
button.  
Use the keypad on the Touch  
Screen to enter a name of up  
to 10 characters.  
Touch Save.  
Touch Next Mailbox to  
program another mailbox.  
Touch Previous Mailbox to  
return to a previous mailbox.  
HINT: Touch Change Keyboard for access to  
additional characters.  
Touch Save and then Close.  
Fax File Management  
Access Fax Terminal Setups as described on Page 5-3.  
Touch the Fax File Management button.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-21  
Touch any button to change  
the setting - a description of  
each follows.  
Make changes as required.  
Touch Save to continue.  
Mailbox Files / Failed Fax Files  
Displays a list of fax jobs that were unsuccessful after  
attempting to send the job a specified number of times  
depending on the current settings.  
Touch the Mailbox Files or  
Failed Fax Files button.  
Select the required default  
setting - a description of each  
follows.  
Auto Delete automatically deletes all failed fax documents.  
Delete in 24 hours (DC220/230) automatically deletes all failed fax documents after 24 hours.  
Keep keeps all failed fax documents until they are manually  
deleted.  
Files for Polling / Files Stored for Polling  
Contains data for documents scanned and stored in memory  
in order to send them to a remote terminal when polled.  
Page 5-22  
Fax Setups  
Touch the Files Stored for  
Polling button.  
Select the required default  
setting - a description of each  
follows.  
Touch Save. Touch Close.  
Auto Delete automatically deletes stored fax files after they have been  
transmitted.  
Keep keeps stored fax files after they have been transmitted until  
they are manually deleted.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-23  
Fax Communication Setups  
Quick Pathway  
This section contains the procedures to set the following:  
Press the Access  
button on the Control  
Panel  
Enter Key Operator PIN  
- see NOTE  
- Outgoing Fax Options  
- Incoming Fax Options  
- Line Use Restriction  
Touch Fax Setups  
Touch Fax  
Communication  
Setups.  
NOTE: The default password is #22222 which may be used  
if PINs have not yet been assigned.  
Access Fax Communication Setups  
Access Fax Setups as described on Page 5-2.  
Touch the Fax  
Communication Setups  
button.  
NOTE: Only those selections relevant to the machine  
configuration will be available.  
Page 5-24  
Fax Setups  
Outgoing Fax Options  
Access Fax Communication Setups as described on  
Page 5-24.  
Touch the Outgoing Fax Options button.  
Touch any button to change  
the setting - a description of  
each follows.  
Make changes as required.  
Touch Save to continue.  
Dialing Type  
This setting programs a tone or pulse dialing.  
NOTE: This feature might be restricted in some areas.  
- Tone  
- 10 PPS (pulse per second): for a rotary dial.  
- 20 PPS (pulse per second): for a rotary dial.  
Touch the Dialing Type  
button.  
If necessary, touch the Line 1  
or Line 2 button.  
Select the desired option.  
Touch Save to continue.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-25  
Pause Time  
This feature sets the amount of time for dial pauses.  
Touch the Pause Time  
button.  
Touch the scroll buttons to  
select a pause time in  
seconds.  
Redial Management  
Redial Count sets the number of times the machine will automatically  
attempt a redial if a connection cannot be made.  
Redial Interval sets the time intervals in minutes between redials.  
NOTE: This feature might be restricted in some areas.  
Touch the Redial  
Management button.  
Page 5-26  
Fax Setups  
Touch the Redial Count  
button.  
Touch the scroll buttons to  
select the number of redial  
attempts.  
Touch Save to continue.  
Touch the Redial Interval  
button.  
Touch the scroll buttons to  
select the elapsed time in  
minutes.  
Touch Save to continue.  
Line Monitor  
Line Monitor audibly monitors a transmission through the internal speaker  
until a connection is made. After connection, the line monitor  
is removed.  
Touch the Line Monitor  
button.  
Select On to enable this  
feature or Off to switch this  
feature off.  
Touch Save to continue.  
Line Monitor Volume sets a default volume for line monitoring as High, Normal, or  
Low.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-27  
If the Line Monitor feature is  
set to On, touch the Line  
Monitor Volume button.  
Select the volume setting  
required.  
Touch Save to continue.  
Batch Send  
Transmits several pending documents to one destination  
during a single phone call.  
Touch the Batch Send button.  
Select On to enable this  
feature or Off to switch this  
feature off.  
Resend Count  
Automatically re-transmits a failed page if a page error  
occurs.  
Touch the Resend Count  
button.  
Select the number of  
attempts the machine should  
make to send a failed page.  
Touch Save to continue.  
Page 5-28  
Fax Setups  
Incoming Fax Options  
Access Fax Communication Setups as described on  
Page 5-24.  
Touch the Incoming Fax Options button.  
Touch any button to change  
the setting - a description of  
each follows.  
Make changes as required.  
Touch Save to continue.  
Auto Answer Delay  
Sets the delay in seconds before incoming calls are  
automatically answered.  
NOTE: This feature might be restricted in some areas.  
Touch the Auto Answer Delay  
button.  
Touch the scroll buttons to  
set the time delay before  
calls are answered.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-29  
Ring Volume  
Touch the Ring Volume  
button.  
Select High, Normal or Low  
as the default ring volume.  
Junk Fax Prevention  
This feature programs the machine to only accept incoming  
fax documents from remote machines whose Local ID  
numbers are programmed into the Dial Directory. All other  
fax documents are rejected thereby ensuring junk fax  
documents such as advertisements and circulars are not  
received.  
Touch the Junk Fax  
Prevention button.  
Select On to enable this  
feature and Off to switch this  
feature off.  
Touch Save to continue.  
Page 5-30  
Fax Setups  
Receive Header Print (DC332/340)  
Touch the Receive Header  
Print button.  
Select On or Off.  
Secure Fax Receive (DC332/340)  
Touch the Secure Fax  
Receive button.  
Select On or Off.  
Line Use Restriction (DC332/340)  
Where more than one line is connected to the Document  
Centre 332/340, this feature enables one line to be reserved  
for incoming fax documents.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 5-31  
Touch the Line Use  
Restriction button.  
Touch the Line 1 or Line 2  
button.  
Select Receive only to  
reserve this line for incoming  
fax documents.  
Alternatively, select Transmit  
and Receive to enable the  
chosen line to accept  
incoming and outgoing fax  
documents.  
Touch Save. Touch Close.  
Page 5-32  
Fax Setups  
6 Auditron Setups  
The Auditron feature enables machine usage to be tracked  
Quick Pathway  
and / or controlled, preventing unauthorized access to the  
machine and enabling recharges for prints to be applied.The  
options available are described below - the chosen option  
must initially be enabled by your Xerox Service  
representative.  
Touch the Access  
button on the Control  
Panel  
Press the # button on  
the control panel.  
Enter Auditron  
Administrator PIN - see  
NOTE  
Touch Enter in the  
pop-up window  
Touch Auditron Setups  
The Internal Auditron is a built-in electronic  
accounting system that enables system usage to be  
tracked in machine memory by account number. When  
enabled, the user enters an account number prior to  
using the machine. The numbers of prints made using  
the Account are tracked by internal counters which can  
be viewed on the User Interface screen by a user with  
Auditron Administrator privileges.  
The Foreign Interface feature enables an external  
control device such as a coin-operated device, a bill  
acceptor, a card reader, or a network controlled tracking  
system.  
The Auditron Setups are used initially to set up the Auditron  
accounts, feature, and job limits, job completion procedures  
and periodically to gain access to account usage  
information.  
Access to the Auditron Setups is controlled by a Personal  
Identification Number (PIN), and it is limited on the  
DC332/340 to users who have Auditron Administrator  
privileges and on the DC220/230 to users who have Owner  
privileges.  
For further information about privileges, please refer to  
Access Rightson Page 7-1.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 6-1  
Access Auditron Setups  
Press the Access button on  
the Control Panel.  
A pop-up window will be  
displayed on the Touch Screen.  
Press the # button on the  
Control Panel and use the  
number keypad to enter an  
Auditron Administrator PIN -  
NOTE: The default password is #22222 which may be used if  
PINs have not yet been assigned.  
see NOTE.  
Touch Enter in the pop-up  
window.  
Touch the Auditron Setups  
button.  
Proceed according to  
machine model:  
- For DC332/340 refer to  
Internal Auditron -  
DC332/340on Page 6-3.  
- For DC220/230 refer to  
Internal Auditron -  
DC220/230on Page 6-10.  
Page 6-2  
Auditron Setups  
Internal Auditron - DC332/340  
Internal Auditron setups on the DC332/340 models covers  
the following topics:  
Quick Pathway  
Press the Access  
button on the Control  
Panel  
Press the # button on  
the Control Panel  
Enter Auditron  
Administrator PIN - see  
NOTE  
Touch Auditron Setups  
Touch Internal Auditron.  
1. Auditron Enable Setupsto set up the Auditron for  
one or more services.  
2. Account Setupsto set up the Auditron accounts,  
delete accounts and to set counter limits for each  
account.  
3. Job Limit Policyto set up how the machine should  
behave when an account reaches its account limit.  
4. Account Summaryreviews all the auditron  
accounts.  
NOTE: The default password is #22222 which may be used  
if PINs have not yet been assigned.  
Auditron Enable Setups - DC332/340  
This setup enables the Auditron services to be enabled or  
disabled as required. One or more services can be selected.  
Access Auditron Setups as  
described on Page 6-2.  
NOTE: The screen may show  
more options dependent on  
configuration.  
Touch the Internal Auditron  
button.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 6-3  
Touch the Auditron Enable  
Setups button.  
Select the services to be  
enabled or disabled for the  
Auditron - see below.  
Touch Save to continue.  
Copy enables/disables Auditron for Copy jobs.  
Fax enables/disables Auditron for Fax jobs.  
Scan enables/disables Auditron for Scan jobs.  
Print enables/disables Auditron for Network print jobs  
Reports enables/disables Auditron for printing reports.  
NOTE: The choice available will depend on what the  
machine configuration is - for example if the machine does  
not have Fax capability, then the Fax option will not be  
displayed.  
Account Setups - DC332/340  
This setup is used to create, delete or modify the accounts.  
Depending on local requirements for tracking usage, one  
account number can be assigned to each department or one  
account number assigned to each individual. A maximum of  
2000 accounts can be programmed into the machine.  
Account numbers can contain between 4 and 16 digits.  
Access Auditron Setups as described on Page 6-2.  
Touch the Internal Auditron button.  
Page 6-4  
Auditron Setups  
Touch the Account Setups  
button.  
Make selections as required -  
see below for a description of  
each.  
Touch Save to continue.  
Add/Modify Accounts  
To add an account:  
Touch the Add Account  
button  
Enter the account number  
(between 4 and 16 digits  
long) using the screen  
keypad.  
To modify an account:  
Select the account number  
and touch the Modify  
Account button.  
Select the services and copy  
limits for the selected account  
- see below.  
Touch Save to continue.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 6-5  
All Limits the same use the popup keypad to enter a limit in units of 100 to  
restrict the number of prints which can be assigned to this  
account for all the services selected.  
Change Limit use the popup keypad to enter a limit in units of 100 to  
restrict the number of prints which can be assigned to this  
account for each service selected.  
No Limit select this button to assign no restriction on the number of  
prints for this account for each service selected.  
Not Allowed a value of 0 will be displayed. No prints can be allocated to  
this account for the service selected.  
HINT: Users can check the status of their accounts by  
pressing the Machine Status button on the Control Panel.  
Auditron is on the Reports & Counters tab.  
Delete Account  
Select the account number to  
be deleted.  
Touch the Delete Account  
button.  
Touch Confirm.  
Touch Close to continue.  
Page 6-6  
Auditron Setups  
Reset All Counters  
To reset the counters for ALL  
ACCOUNTS to zero, touch  
the Reset All Counters button  
at the top of the screen.  
Touch Confirm.  
Touch Close to continue.  
Reset All Limits  
To reset the limits for ALL  
ACCOUNTS to zero, touch  
the Reset All Limits button at  
the top of the screen.  
Touch Confirm.  
Touch Close to continue.  
Delete All Accounts  
To delete ALL ACCOUNTS  
touch the Delete All Accounts  
button at the top of the  
screen.  
Touch Confirm.  
Touch Close to continue.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 6-7  
Job Limit Policy - DC332/340  
This feature sets machine behavior when the users account  
limit has been reached. When the limit is reached, the  
machine will either stop the current job immediately or let the  
job finish and go over the limit.  
Access Auditron Setups as described on Page 6-2.  
Touch the Internal Auditron button.  
Touch the Job Limit Policy  
button.  
Select the preferred option -  
see below for a description of  
each.  
Touch Save to continue.  
Terminate Immediately the machine will stop the job as soon as the account limit has  
been reached. For the Copy feature, any pages committed  
to print will be allowed to print. Therefore the account limit  
may be exceeded. The maximum number of pages allowed  
after the limit has been reached is three pages. For Scan  
and Fax jobs, no extra pages are allowed beyond the  
account limit.  
Terminate on Job Boundary the machine allows the current job to be completed. No  
further jobs are allowed until the limit is increased or the  
counter reset.  
Account Summary - DC332/340  
This feature provides access to all of the Auditron accounts  
and their associated counters. It also enables an individual  
counter or all account counters to be cleared.  
Page 6-8  
Auditron Setups  
Access Auditron Setups as described on Page 6-2.  
Touch the Internal Auditron button.  
Touch the Account Summary  
button.  
Select a feature button and  
make changes as required -  
a description of each follows.  
Scroll List use the scroll buttons to access each account to review the  
counters associated with that account. The scroll list  
displays all accounts in numerical order with the lowest  
account number appearing at the top of the list.  
Search to access a particular account, touch the Search button,  
enter the account number and touch Save.  
Counters and Limits Display this display provides the current value and limit of the  
counters for each service associated with the selected  
account.  
Clear Counters Button touch this tool bar button to reset the counters for the  
selected account to zero. Touch Confirm in the pop-up  
window and Close to continue.  
Clear All Counters Button touch this button to reset all the counters for ALL OF THE  
ACCOUNTS to zero. Select Confirm in the pop-up window  
and Close to continue.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 6-9  
Internal Auditron - DC220/230  
Internal Auditron setups on the DC220/230 models cover the  
following topics:  
1. Service Access Setupto set up the Auditron for  
Quick Pathway  
Press the Access  
button on the Control  
Panel  
Enter Owner PIN - see  
NOTE  
one or more services.  
2. Account Setupto set up the Auditron accounts,  
delete accounts and to set counter limits for each  
account.  
Touch Auditron Setups  
Touch Internal Auditron.  
Touch a button  
Make changes as  
required  
3. Job Completion Setupto set up how the machine  
should behave when an account reaches its  
account limit.  
NOTE: The default password is #22222 which may be used  
if PINs have not yet been assigned.  
Service Access Setup - DC220/230  
This setup enables the Auditron services to be enabled or  
disabled as required. One or more services can be selected.  
Access Auditron Setups as  
described on Page 6-2.  
Touch the Internal Auditron  
button.  
Page 6-10  
Auditron Setups  
Touch the Service Access  
Setup button  
Make selections as required  
for each Service - see below  
for a description of each.  
Touch Save to continue.  
Off (No Auditron) enables/disables Auditron.  
Auditron Without Account enables Auditron and allows unlimited usage for each  
Limits account.  
Auditron With Account Limits enables Auditron and allows usage limits to be set for each  
account.  
NOTE: The choice available will depend on what the  
machine configuration is - for example if the machine does  
not have Fax capability, then the Fax option will not be  
displayed.  
Account Setup - DC220/230  
This setup is used to create, delete or modify the accounts.  
Depending on local requirements for tracking usage, one  
account number can be assigned to each department or one  
account number assigned to each individual. A maximum of  
2000 accounts can be programmed into the machine.  
Account numbers can contain between 4 and 16 digits.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 6-11  
Access Auditron Setups as  
described on Page 6-2.  
Touch the Internal Auditron  
button.  
Touch the Account Setup  
button.  
Make selections as required -  
see below for a description of  
each.  
Touch Save to continue.  
Add Accounts  
Touch the Add Account  
button.  
Enter the new account  
number (between 4 and 16  
digits long) using the pop-up  
keypad.  
Touch Save to continue.  
Page 6-12  
Auditron Setups  
Select the services required  
for this account.  
Make other selections as  
required - see below.  
Touch Save and Close to  
continue.  
Scroll buttons a new limit can be entered to restrict the number of prints  
which can be assigned to this account.  
Unlimited there is no limit on the number of prints that can be assigned  
to this account.  
Reset Count the counters for this account will be reset to zero.  
HINT: Users can check the status of their accounts by  
pressing the Machine Status button on the Control Panel.  
Auditron is on the Reports & Counters tab.  
Delete Account the selected account will be deleted  
Modify Account displays the services and copy limits for the selected  
account.  
Clear Counters resets counters for the selected account to zero.  
Reset All Accounts resets counters for ALL ACCOUNTS to zero.  
Job Completion Setup - DC220/230  
This feature sets machine behaviour when the users  
account limit has been reached. When the limit is reached,  
the machine will either stop the current job immediately or let  
the job finish and go over the limit.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 6-13  
Access Auditron Setups as  
described on Page 6-2.  
Touch the Internal Auditron  
button.  
Touch the Job Completion  
Setup button.  
Make selections as required -  
see below for a description of  
each.  
Terminate Job if set to On, the machine will stop the job as soon as the  
account limit has been reached - any pages committed to  
print will be allowed to print.  
Delete Pending Jobs if set to On, when an account limit is reached all pending jobs  
assigned to this account will be deleted.  
Page 6-14  
Auditron Setups  
Foreign Interface Device  
A Foreign Interface Device might be a coin-operated device,  
Quick Pathway  
a bill acceptor, a card reader, or a network controlled  
tracking system installed on the system. The device must  
initially be enabled by the Xerox representative.  
Press the Access  
button on the Control  
Panel  
Touch the # button on  
the Control Panel  
Enter Auditron  
Administrator PIN - see  
NOTE  
NOTE: This device controls only Copier print services and  
has no bearing on the Fax services.  
Access Auditron Setups as described on Page 6-2.  
Touch the Foreign Interface button. Make selections as  
required - a description of each follows.  
Touch Auditron Setups  
Touch Foreign  
Interface.  
Off to specify that a Foreign Interface Device is not connected.  
Per-Page Control to set the device for tracking each page in each job  
separately. For example, for a coin-operated device, set  
External Auditron to Per-Page Control. Otherwise, more  
than the current page will be printed, even though only one  
coin was inserted.  
Monitor to set the device to track the usage of the machine, but not  
to limit users to a number of copies or prints.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 6-15  
Page 6-16  
Auditron Setups  
7 Access Rights  
Personal Identification Numbers (PINs) and privileges are  
Quick Pathway  
assigned to users who need to access the Setup Tools. Up  
to 100 PINs, each between 4 and 16 digits long, may be  
assigned.There are different levels of privileges, depending  
on machine configuration:  
Press the Access  
button on the Control  
Panel  
Press the # button on  
the Control Panel.  
Enter Owner PIN - see  
NOTE below.  
Touch Additional  
Setups (if necessary)  
Touch Access Rights  
Setups  
- Key Operator  
- System Administrator  
- Auditron Administrator (DC332/340)  
- Owner  
NOTE: The factory default password is #22222. This  
password is used initially, prior to new PINs being  
assigned.To prevent unauthorized , a user with Owner  
privileges can change this PIN or change the Access Rights  
to it.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 7-1  
Each privilege determines the right to set up the default  
settings for a specified set of functions, as shown in the table  
below.  
Key  
System  
Auditron  
Owner  
Operator Administrator Administrator  
Machine  
Setups  
Yes  
Yes  
Yes  
No  
No  
No  
No  
No  
No  
No  
No  
No  
Copy  
Setups  
No  
No  
No  
No  
Fax  
Setups  
No  
Print  
Setups  
Yes  
Yes  
Scan to  
File  
No  
Setups  
Auditron  
Setups  
(DC220/  
230)  
No  
No  
No  
No  
No  
No  
N/A  
Yes  
No  
Yes  
No  
Auditron  
Setups  
(DC332/  
340)  
Access  
Rights  
Yes  
More than one privilege can be assigned to an individual  
user. Customer preference determines whether individual  
privileges are assigned to various users or all privileges  
assigned to only ONE user.  
Page 7-2  
Access Rights  
The following table illustrates a situation where various  
privileges are assigned to five users.  
Key  
System  
Auditron  
PIN  
1234  
2345  
3456  
5678  
4567  
Owner  
Operator Administrator Administrator  
- PIN 1234 enables its assigned user to enter the Setup  
Tools and access only the Auditron and Access Setup  
features. This user cannot access any other Setups.  
- PIN 2345 enables its assigned user to enter the Setup  
Tools and access the Machine Setups, Copy Setups,  
and Fax Setups. This user cannot access any other  
Setups.  
- PIN 3456 enables its assigned user to enter the Setup  
Tools and access the Print Setups and the Scan to File  
Setups. This user cannot access any other Setup  
buttons.  
- PIN 5678 enables its assigned user to access Machine  
Setups, Copy Setups, Fax Setups, Access Rights  
setups and Auditron Setups on the DC220/230.  
- PIN 4567 enables its assigned user to enter the Setup  
Tools and access ALL of the Setups.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 7-3  
Assign Privileges  
Touch the Access button on  
the Control Panel.  
A pop-up window will be  
displayed on the Touch Screen.  
Press the # button on the  
Control Panel, and enter a  
PIN with Owner Privileges -  
see NOTE below.  
Touch Enter in the pop-up  
window.  
NOTE: The factory default password is #22222. This  
password is used initially, prior to new PINs being  
assigned. To prevent unauthorized access, a user with  
Owner privileges can change this PIN or change the  
Access Rights to it.  
If necessary, touch the  
Additional Setups button on  
the Touch Screen.  
Page 7-4  
Access Rights  
Touch the Access Rights  
button.  
Add Pin  
Touch Add Pin  
Using the pop-up keypad,  
enter a number between 4  
and 16 digits.  
Touch Save.  
Set User Privileges  
Use the search facility or  
scroll buttons to select the  
user pin number for the user  
whose privileges are to be  
set or modified.  
Touch the desired button(s)  
to add or remove privileges -  
see Page 7-2 for a  
description of each.  
Touch Confirm.  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 7-5  
Delete PIN  
Use the search facility or  
scroll buttons to select the  
User PIN number to be  
deleted  
Touch Delete PIN.  
Touch Confirm.  
Page 7-6  
Access Rights  
8 Index  
Numerics  
B
2-sided printing 5-11  
batch send 5-28  
2-sided, sides imaged 4-7  
Border Erase (DC332/340) 4-10  
broadcast and multi-poll reports 5-14  
buttons  
A
A3 to 11" x 17" 5-13  
access 2-6, 3-1, 5-2  
interrupt 3-9  
about this guide 1-1  
access button 2-6, 3-1, 5-2  
access rights 7-1  
C
access setups 2-5  
calling for service 1-2  
change keypad 5-7  
communication mode  
forced 4800 5-19  
account setup (DC220/230) 6-11  
account setup (DC332/340) 6-4  
account, delete (DC220/230) 6-13  
account, delete (DC332/340) 6-6  
accounts, delete all (DC332/340) 6-7  
activity report 5-14  
G3 5-19  
super G3 5-18  
Communication Mode (DC332/340) 5-18  
company logo 5-6  
contention 3-8  
add accounts (DC220/230) 6-12  
add accounts (DC332/340) 6-5  
adding a user 7-5  
conventions 1-4  
Additional Setups  
copy setups 4-1  
Report Languages 3-11  
additional setups 3-10  
localization 3-10  
auditronadministratorprivileges(DC332/340)  
7-5  
auditron administrator tools 2-3  
auditron enable 6-10  
auditron enable (DC332/340) 6-3  
auditron setups 6-1  
auto answer delay 5-29  
auto clear 3-6  
auto off mode 3-8  
auto tray switching 3-3  
Auto, paper tray 3-3  
customer support number 3-12  
D
date setup 3-4  
date/time setup 3-4  
default paper tray 3-3  
default password 7-1, 7-4  
default screen 3-5  
delay, auto answer 5-29  
delayed start time 5-7  
delete account (DC220/230) 6-13  
delete account (DC332/340) 6-6  
delete all accounts (DC332/340) 6-7  
Dialing Digits Reporting 5-8  
dialing type 5-25  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 8-1  
double-sided printing 5-11  
duplex printing 5-11  
job limit policy (DC332/340) 6-8  
junk fax prevention 5-30  
duplex, sides imaged 4-7  
K
E
key operator privileges 7-5  
Edge Erase (DC332/340) 4-11  
Erase (DC332/340) 4-9  
key operator tools 2-2  
L
expert image quality 4-8  
Languages, reports 3-11  
lighter/darker 5-17  
F
Failed Fax Files 5-22  
fault override 3-15  
lighter/darker settings 4-6  
line monitor 5-27  
fax communication setups 5-24  
fax file management 5-21  
fax mailboxes 5-19  
line monitor volume 5-27  
line use restriction 5-31  
local ID 5-4  
fax options, incoming fax 5-29  
fax panel defaults 5-16  
fax printing options 5-9  
fax report options 5-14  
fax setups 5-1  
local name 5-5  
localization 3-10  
Long Document (DC332/340) 5-8  
long edge feed (LEF) 1-4  
low power mode 3-7  
fax stapling 5-12  
M
fax terminal options 5-4  
files stored for polling 5-22  
forced 4800 5-19  
machine serial number 1-2, 3-13  
machine setups 3-1  
Mailbox  
foreign interface device 6-10  
G
G3 5-19  
delete 5-20  
mailbox  
add 5-20  
edit 5-20  
H
list 5-20  
head to head 4-7  
name 5-21  
head to toe 4-7  
password 5-21  
report 5-16  
I
image quality defaults 4-5  
inches, setting 3-10  
mailbox files 5-22  
mailboxes, fax 5-19  
margin shift (DC332/340) 4-9  
millimetres, setting 3-10  
incoming fax options 5-29  
Internal Auditron 6-1  
internal auditron (DC220/230) 6-10  
internal auditron (DC332/340) 6-3  
interrupt button 3-9  
N
name, mailbox 5-21  
O
OFF 2-5  
J
job limit policy (DC220/230) 6-13  
Page 8-2  
Index  
ON 2-5  
orientation 1-4  
Machine Setups 3-1  
quick pathway, using 1-5  
original type 5-17  
output defaults 4-6  
output selection 5-12  
owner privileges 7-5  
owner tools 2-3  
R
Receive Header Print (DC332/340) 5-31  
receive reduction 5-9  
redial count 5-26  
redial intervals 5-26  
redial management 5-26  
reduce/enlarge defaults 4-3  
reduction, incoming fax 5-9  
related documentation 1-1  
Report Languages 3-11  
reports  
P
page margin 5-10  
panel defaults, fax 5-16  
paper attributes 5-11  
paper sizes 3-13  
paper tray priority 3-3  
paper trays  
activity report 5-14  
broadcast 5-14  
auto tray switching 3-3  
default paper tray 3-3  
setting defaults, 3-3  
paper trays, setting up 3-3  
password 7-1, 7-4  
password, mailbox 5-21  
pause time 5-26  
phone number 1-3  
polling, stored files 5-22  
power save mode 3-8  
printing options, fax 5-9  
printing, duplex 5-11  
Privileges, setting 7-5  
pulse 5-25  
fax options 5-14  
languages 3-11  
mailbox report 5-16  
multi-poll 5-14  
paper sizes 3-13  
transmission report 5-15  
resend count 5-28  
resolution 5-16  
ring volume 5-30  
S
screen display setup 3-5  
Secure Fax Receive (DC332/340) 5-31  
serial number 1-2, 3-13  
service 1-2  
Q
quick pathway  
service telephone number 1-3  
Set User Privileges 7-5  
setting defaults 2-5  
setup procedures 2-1  
sharpness 4-8  
access rights 7-1  
auditron setups (DC332/340) 6-1  
copy setups 4-1  
fax communications setups 5-24  
fax setups 5-1  
short edge feed (SEF) 1-4  
sides imaged 4-7  
fax terminal setups 5-3  
foreign interface (DC332/340) 6-15  
internal auditron (DC220/230) 6-10  
internal auditron (DC332/340) 6-3  
stapling 5-12  
super G3 5-18  
switch on/off 2-5  
Xerox Document Centre 220/230/332/340 Setup Guide  
Page 8-3  
system administrator privileges 7-5  
system administrator tools 2-3  
system serial number 1-2, 3-13  
T
transmission report 5-15  
U
User Privileges 7-5  
V
telephone numbers 1-3  
terminate immediately 6-8, 6-14  
Terminate on Job Boundary 6-8  
time setup 3-4  
volume, line monitoring 5-27  
volume, ring 5-30  
W
walkup screen display setup 3-5  
Welcome Centre 1-3  
timers 3-6  
tone 5-25  
Welcome Centre telephone number 1-3  
tools  
auditron administrator 2-3  
key operator 2-2  
X
Xerox telephone number 1-3  
Xerox Welcome Centre 1-2  
telephoning 1-3  
owner 2-3  
system administrator 2-3  
touch screen contrast 3-12  
Page 8-4  
Index  

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