Xerox M35 User Manual

Secure Installation and Operation of  
Your WorkCentreTM M35/M45/M55 or  
WorkCentreTM Pro 35/45/55  
Document version 1.13  
Last revised: 12/20/04  
Secure Installation and Operation of Your WorkCentreTM M35/M45/M55 or  
WorkCentreTM Pro 35/45/55  
Purpose and Audience  
This document provides information on the secure installation and operation of a WorkCentre™ M35/M45/M55 Copier-  
Printer or WorkCentre™ Pro 35/45/55 Advanced Multifunction System. All customers, but particularly those concerned  
with secure installation and operation of these machines, should follow these guidelines.  
Overview  
This document lists some important customer information and guidelines that will ensure that your WorkCentre™  
M35/M45/M55 Copier-Printer or WorkCentre™ Pro 35/45/55 Advanced Multifunction System is operated and maintained  
in a secure manner.  
Background  
The WorkCentre™ M35/M45/M55 Copier-Printer and WorkCentre™ Pro 35/45/55 Advanced Multifunction System are  
currently undergoing Common Criteria evaluation. The information provided here is consistent with the security  
functional claims made in the Security Target. Upon completion of the evaluation, the Security Target will be available  
from the National Information Assurance Partnership website (http://www.niap.nist.gov/), Validated Products list or from  
your Xerox representative.  
Details  
For secure installation, setup and operation of a WorkCentre™ M35/M45/M55 Copier-Printer or WorkCentre™ Pro  
35/45/55 Advanced Multifunction System please follow these guidelines:  
1. Change the Tools password as soon as possible. Reset the Tools password periodically.  
Xerox recommends that you (1) set the Tools password to a minimum length of eight digits and (2) change the Tools  
password once a month. For directions on how to change the Tools password select either the:  
Reference Æ Machine Tools Æ Password tabs in the System Administration (SA) CD1 or  
Tutorials Æ Machine Administration Æ Accessing Tools Pathway tabs in the User’s Guide2.  
2. For customers concerned about document files on the network controller hard disk drive, the Image Overwrite  
Security (IOS) option containing the Immediate Image Overwrite and On Demand Image Overwrite security features  
must be purchased and properly configured, installed and enabled. Please follow the applicable instructions in the  
Installation Æ Options Æ Installation tab in the System Administration (SA) CD1 for proper installation and  
enablement of Immediate Image Overwrite and On Demand Image Overwrite.  
Notes:  
Immediate Image Overwrite, once enabled, automatically overwrites the image data created by a print or scan  
job on the Network Controller Hard Disk. The machine will only print jobs with valid print types (Postscript, PCL,  
TIFF, text of PDF). An illegal print job of any other type will not be printed. However, Immediate Image  
Overwrite will attempt to execute for an illegal print job. This could result in an erroneous ‘unsuccessful’  
Immediate Image Overwrite status in the Complete Job Log for the job in question.  
Canceling of either a legal or illegal print job from a remote client, if done quickly after submission, could also  
result in an erroneous ‘unsuccessful’ Immediate Image Overwrite status in the Complete Job Log for the job in  
question. Finally, closing the connection to Port 9100 without sending any data through the port could result in  
an erroneous ‘unsuccessful’ Immediate Image Overwrite status in the Complete Job Log.  
1 CopyCentre C35/C45/C55 WorkCentre M35/M45/M55 WorkCentre Pro 35/45/55 System Administration CD1, Document Number  
538E08770  
2 CopyCentre C35/C45/C55 WorkCentre M35/M45/M55 WorkCentre Pro 35/45/55 Training and Information CD2, Document Number  
538E08780  
© 2004 Xerox Corporation. All rights reserved.  
Page 1 of 3  
Secure Installation and Operation of  
Your WorkCentreTM M35/M45/M55 or  
WorkCentreTM Pro 35/45/55  
Document version 1.13  
Last revised: 12/20/04  
7. A reboot of the system software for a WorkCentre™ M35/M45/M55 Copier-Printer or WorkCentre™ Pro 35/45/55  
Advanced Multifunction System machine is necessary before a change made to the System Administrator password  
from the Local User Interface will be synced with and accepted by the Web User Interface. Until this system  
software reboot occurs, System Administrator functions from the Web User Interface should not be accessed.  
8. Caution: A WorkCentre™ M35/M45/M55 Copier-Printer or WorkCentre™ Pro 35/45/55 Advanced Multifunction  
System allows an authenticated System Administrator to disable functions like Image Overwrite Security that are  
necessary for secure operation. System Administrators are advised to periodically review the configuration of all  
installed machines in their environment to verify that the proper secure configuration is maintained.  
9. The following Special Purpose pages are available from the Web User Interface with System Administrator login and  
authentication: These pages provide additional system configuration capability  
Exported Scan Files - Allows the setting of the PDF encoding format for scanned files. Is accessible by typing  
http://{IP Address}3/diagnostics/index.dhtml and then selecting ‘Exported Scan Files’ from the Diagnostics  
Content Menu.  
Raw TCP/IP Printing - Allows the user to enable/disable and modify several attributes for Raw TCP/IP Printing.  
Is accessible by typing http://{IP Address}/diagnostics/index.dhtml and then selecting ‘Raw TCP/IP Printing’  
from the Diagnostics Content Menu.  
LPR/LPD - Allows the user to enable or disable PDL switching over LPR/LPD. Is accessible by typing http://{IP  
Address}/diagnostics/ lprlpdhidden.dhtml.  
This item is deleted. SC Log - Displays a read-only list of the last 50 entries in the Network Controller System  
Control (SC) log. Is accessible by typing http://{IP Address}/diagnostics/ sclog.dhtml.  
Secure Print Release All - Allows the user to release all of the user’s secure print jobs at one time with the  
same user name and password. Is accessible by typing http://{IP Address}/diagnostics/  
secureReleaseAll.dhtml.  
Secure Attribute Editor - Allows the user to change some system attributes related to PDLs (e.g., memory  
usage, copies per page, etc.). Is accessible by typing http://{IP Address}/diagnostics/ secureattr.dhtml.  
Sever Fax Edge Erase - Allows the user to set the desired border edge erase value for a Server Fax job. Is  
accessible by typing http://{IP Address}/diagnostics/index.dhtml and then selecting ‘Server Fax Edge  
Erase’ from the Diagnostics Content Menu or by typing  
Contact  
For additional information or clarification on any of the product information given here, contact Xerox support.  
Disclaimer  
The information provided in this Xerox Product Response is provided "as is" without warranty of any kind. Xerox Corporation disclaims all warranties,  
either express or implied, including the warranties of merchantability and fitness for a particular purpose. In no event shall Xerox Corporation be liable  
for any damages whatsoever resulting from user's use or disregard of the information provided in this Xerox Product Response including direct,  
indirect, incidental, consequential, loss of business profits or special damages, even if Xerox Corporation has been advised of the possibility of such  
damages. Some states do no allow the exclusion or limitation of liability for consequential damages so the foregoing limitation may not apply.  
3 {IP Address} is the IP address of the machine  
© 2004 Xerox Corporation. All rights reserved.  
Page 3 of 3  

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