Xerox 470 St User Manual

Xerox Document Centre 470 DC/ST  
User Guide  
February 2000  
460 DC/ST  
265 DC/ST  
255 DC/ST  
240 DC/ST  
701P34104  
Document Centre DC  
Document Centre ST  
Document Centre  
470/460/265/255/240 DC/ST  
User Guide  
February 2000  
701P34115  
Xerox Document Centre Model _______________  
Serial Number ____________________________  
If you have a problem or need supplies:  
In the USA  
Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA)  
Ordering Supplies  
In Canada  
1-800 822-2200 (USA)  
Calling for Service  
1-800-939-3769 (Canada)  
1-800-668-0199 (Canada)  
Ordering Supplies and Replaceable Units  
Xerox Corporation  
Global Knowledge & Language Services  
800 Phillips Road - Bldg 845-17S  
Webster, New York 14580  
USA  
©2000 by Xerox Corporation. All rights reserved.  
Printed in the United States of America  
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by  
statutory or judicial law or hereinafter granted, including without limitation material generated from the software  
programs that are displayed on the screen such as icons, screen display looks, etc.  
XEROX®, The Document Company® and the stylized X and identifying product names and numbers are registered  
trademarks of XEROX CORPORATION and Xerox Canada Ltd. is a licensee of all the trademarks.  
md  
md  
Xerox , Les Gens De Documents , le X stylisé et Document Centre sont des marques de commerce de Xerox  
Corporation pour lesquelles Xerox Canada ltée détient des permis d'utilisation.  
The Document Centre ST model includes an implementation of LZW licensed under U.S. Patent 4,558,302.  
Product names used in this guide may be trademarks or registered trademarks of their respective companies and are  
hereby acknowledged.  
This document contains images of screens that were created using Zinc Application Framework software version 3.5  
© January 1997 Zinc Software Inc.  
As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR®  
guidelines for energy efficiency.  
Terra Choice Environmental Services Inc. of Canada has verified that this Xerox product conforms to all applicable  
Environmental Choice EcoLogo requirements for minimized impact to the environment.  
While the information in this Guide is correct at the time of first publication, Xerox reserves the right at any time to  
change the information without notice. Changes are made periodically to this document. Changes and technical updates  
will be added in subsequent editions.  
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Xerox Document Centre User Guide  
The Document Centre ST model includes software provided by the Internet Software Consortium.  
Copyright (c) 1995, 1996, 1997, 1998, 1999  
The Internet Software Consortium - DHCP. All rights reserved.  
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the  
following conditions are met:  
Redistributions of source code must retain the above copyright notice, this list of conditions and the following  
disclaimer.  
Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following  
disclaimer in the documentation and/or other materials provided with the distribution.  
Neither the name of The Internet Software Consortium - DHCP nor the names of its contributors may be used to endorse  
or promote products derived from this software without specific prior written permission.  
This Software Is Provided By The Internet Software Consortium And Contributors "As Is" And Any Express Or  
Implied Warranties, Including, But Not Limited To, The Implied Warranties Of Merchantability And Fitness For A  
Particular Purpose Are Disclaimed. In No Event Shall The Internet Software Consortium Or Contributors Be Liable For  
Any Direct, Indirect, Incidental, Special, Exemplary, Or Consequential Damages (Including, But Not Limited To,  
Procurement Of Substitute Goods Or Services; Loss Of Use, Data, Or Profits; Or Business Interruption) However  
Caused And On Any Theory Of Liability, Whether In Contract, Strict Liability, Or Tort (Including Negligence Or  
Otherwise) Arising In Any Way Out Of The Use Of This Software, Even If Advised Of The Possibility Of Such  
Damage.  
Xerox Document Centre User Guide  
iii  
Radio Frequency Notice  
US Federal Communications Commission  
This equipment has been tested and found to comply with the  
Class B digital device, pursuant to part 15 of the FCC Rules.  
These limits are designed to provide reasonable protection  
against harmful interference in a residential installation. This  
equipment generates, uses and can radiate radio frequency  
energy and, if not installed and used in accordance with the  
instructions, may cause harmful interference to radio  
communications. However, there is no guarantee that  
interference will not occur in a particular installation. If this  
equipment does cause harmful interference to radio or  
television reception, which can be determined by turning the  
equipment off and on, the user is encouraged to try to correct  
the interference by one or more of the following measures:  
Reorient or relocate the receiving antenna  
Increase the separation between the equipment and  
receiver  
Connect the equipment into an outlet on a circuit different  
from that to which the receiver is connected  
Consult the dealer or an experienced radio/TV technician  
for help  
Changes or modifications to this equipment not specifically  
approved by the Xerox Corporation may void the authority  
granted by the FCC to operate this equipment.  
Canadian EME  
This Class B digital apparatus complies with Canadian ICES-  
003.  
Cet appareil numérique de la classe B est conforme la norme  
NMB-003 du Canada.  
iv  
Xerox Document Centre User Guide  
Telephone Requirements Notice  
US Federal Communications Commission  
1. The FCC has established rules that permit this device to be  
directly connected to the telephone network. Standardized jacks  
are used for these connections. This equipment should not be  
used on party lines or coin lines.  
2. If this device is malfunctioning, it may also be causing harm to  
the telephone network; this device should be disconnected until  
repair has been made. If this is not done, the telephone company  
may temporarily disconnect service.  
3. The telephone company may make changes in its technical  
operations and procedures; if such changes affect the  
compatibility or use of this device, the telephone company is  
required to give adequate notice of the changes. You will be  
advised of your right to file a complaint with the FCC.  
4. If the telephone company requests information on what  
equipment is connected to their lines, inform them of:  
A. the telephone number this unit is connected to.  
B. the ringer equivalence number.  
C. the USOC jack required.  
D. the FCC Registration number.  
Items Band Dare indicated on the label.  
The Ringer Equivalence Number (REN) is used to determine  
how many devices can be connected to your telephone line. In  
most areas, the sum of the RENs of all devices on any one line  
should not exceed five (5.0). If too many devices are attached,  
they may not ring correctly.  
Service Requirements  
In the event of equipment malfunction, all repairs should be  
performed by Xerox or authorized agent. It is the responsibility  
of users requiring service to report the need for service to Xerox  
or to an authorized agent. Service can be obtained at:  
Xerox Customer Support  
1301 Ridgeview Drive, Bldg. 301  
Lewisville, TX 75067  
Telephone: (800) 821-2797  
Xerox Document Centre User Guide  
v
Canadian Industry Requirements  
Notice: The Canadian Industry Canada label identifies certified  
equipment. This certification means that the equipment meets  
certain telecommunications network protective, operational and  
safety requirements. The Department does not guarantee the  
equipment will operate to the users satisfaction.  
Before installing this equipment, users should ensure that it is  
permissible to be connected to the facilities of the local  
telecommunications company. The equipment must also be installed  
using an acceptable method of connection. In some cases, the  
companys inside wiring associated with a single line individual  
service may be extended by means of a certified connector assembly  
(telephone extension cord). The customer should be aware that  
compliance with the above conditions may not prevent degradation  
of service in some situations.  
Repairs to certified equipment should be made by an authorized  
Canadian maintenance facility designated by the supplier. Any  
repairs or alterations made by the user to this equipment, or  
equipment malfunctions, may give the telecommunications  
company cause to request the user to disconnect the equipment.  
Users should ensure for their own protection that the electrical  
ground connections of the power utility, telephone lines and internal  
metallic water pipe system, if present, are connected together. This  
precaution may be particularly important in rural areas.  
Caution: Users should not attempt to make such connections  
themselves, but should contact the electric inspection authority, or  
electrician, as appropriate.  
The Load Number (LN) assigned to each terminal device denotes  
the percentage of the total load to be connected to a telephone loop  
that is used by the device, to prevent overloading. The termination  
on a loop may consist of any combination of devices subject only to  
the requirement that the total of the Load Numbers of all the devices  
does not exceed 100.  
For service in Canada call (800) 939-3769  
vi  
Xerox Document Centre User Guide  
In the USA, it’s Illegal to copy the following  
Congress, by statute, has forbidden the copying of the following  
items. Penalties of fine or imprisonment may be imposed on those  
guilty of making such copies. This list is not all-inclusive. In case of  
doubt, consult your attorney.  
1. Copyrighted material, unless permission of the copyright owner  
has been obtained or the copying falls within the fair useor  
library reproduction provisions of the copyright law. Further  
information of these provisions may be obtained from the  
Copyright Office, Library of Congress, Washington, DC 20559  
(circular R21).  
2. United States Government obligations or securities such as:  
Certificates of Indebtedness  
Coupons from Bonds  
Gold and Silver Certificates  
Treasury Notes and United States Bonds  
Federal Reserve and Federal Reserve Bank Notes  
Certificates of Deposit  
National Bank currency  
Fractional Notes  
Paper money and Postal Money Orders  
Bonds and obligations of certain agencies of the  
government, such as FHA  
Bonds. (US Savings Bonds may be photographed only for  
publicity purposes in connection with the campaign for the  
sale of such bonds)  
Internal Revenue Stamps. (If it is necessary to copy a legal  
document on which there is a cancelled revenue stamp, this  
may be done provided the reproduction of the document is  
performed for lawful purposes)  
Postage Stamps, cancelled or uncancelled. (For philatelic  
purposes, postage stamps may be photographed provided  
the reproduction is black and white and less than 3/4 or  
more than 1 1/2 times the linear dimensions of the original)  
Bills, checks, or drafts for money drawn by or on authorized  
offices of the United States  
Xerox Document Centre User Guide  
vii  
Stamps and other representatives of value, of whatever  
denomination, which may be or have been issued under any  
Act of Congress  
3. Adjusted compensation Certificates for veterans of the World  
Wars.  
4. Obligations or Securities of any foreign government, bank, or  
corporation.  
5. Certificates of Citizenship or Naturalization. (Foreign  
naturalization certificates may be photographed).  
6. Passports. (Foreign passports may be photographed).  
7. Immigration papers.  
8. Badges, identification cards, passes or insignias carried by  
military or Naval personnel, or by members of the various  
Federal Departments and Bureaus, such as the FBI and Treasury  
(unless the photograph is ordered by the head of such  
Department or Bureau).  
9. Copying of the following is also prohibited in certain states:  
automobile licences, drivers licenses, and automobile  
Certificates of Title.  
10. Draft Registration cards and Selective Service Induction papers  
which bear any of the following information:  
Registrants earnings or income  
Registrants dependency status  
Registrants court record  
Registrants previous military service  
Registrants physical or mental condition  
Exception: US Army and Navy discharge certificates may be  
photographed.  
viii  
Xerox Document Centre User Guide  
Table of Contents  
Safety Notes ................................................................................................. 1  
Symbology .............................................................................................. 2  
Electrical Safety ...................................................................................... 2  
Emergency Power Off ............................................................................ 3  
Ozone Information .................................................................................. 4  
Laser Safety ............................................................................................ 5  
Operational Safety .................................................................................. 6  
Safety Extra Low Voltage Approval ...................................................... 8  
Welcome ....................................................................................................... 9  
Features for printing from your workstation ......................................... 10  
Features at the machine ......................................................................... 11  
Quick Reference ................................................................................... 14  
Quick Start ................................................................................................. 21  
Making Copies ...................................................................................... 22  
Scanning Documents (Optional Feature) .............................................. 24  
Faxing Documents (Optional Feature) ................................................. 26  
Loading paper ....................................................................................... 28  
Using the Job Queue ............................................................................. 29  
Xerox Document Centre User Guide  
xi  
Internal Auditron Login ........................................................................ 30  
Network Accounting (Optional Feature) Login .................................... 31  
Getting a Secure Print (for ST models) ................................................ 32  
Try These Jobs ........................................................................................... 33  
Making Copies ...................................................................................... 34  
Stapling Copy Jobs ............................................................................... 35  
Making 2-Sided Copies ........................................................................ 36  
Improving Image Quality ...................................................................... 37  
Removing Unwanted Marks on the Edges of Copies ........................... 38  
Copying Pages from Books or other Bound Documents ...................... 39  
Using Reduction/Enlargement .............................................................. 40  
Shifting an Image .................................................................................. 41  
Adding covers ....................................................................................... 42  
Placing Multiple Images on a Single Page ........................................... 43  
Making Transparencies with Dividers .................................................. 44  
Making Brochures and Booklets ........................................................... 45  
Copying Mixed Size Originals ............................................................. 46  
Build Job - Overview ............................................................................ 47  
Copying Bound Documents using Build Job ........................................ 48  
Using Build Job and Sample Set ........................................................... 49  
FAX Overview (Optional Feature) ....................................................... 50  
Faxing a Document to a Single Number ............................................... 51  
Faxing a Document to Multiple Numbers ............................................ 52  
Scanning Overview (Optional Feature) ................................................ 53  
Scan to File ........................................................................................... 54  
Scan a Document to E-Mail Distribution ............................................. 55  
Scan a Document to the Desktop .......................................................... 56  
Scan to Fax ............................................................................................ 57  
Index  
xii  
Xerox Document Centre User Guide  
Safety Notes  
Your Xerox product and supplies have been designed and tested to meet strict  
safety requirements. These include safety agency examination and approval,  
and compliance to established environmental standards. Please read the  
following instructions carefully before operating the machine and refer to them  
as needed to ensure the continued safe operation of your machine. The safety  
testing and performance of this product have been verified using Xerox  
materials only.  
Follow all warnings and instructions marked on or supplied with the product.  
Xerox Document Centre User Guide  
Page 1  
Symbology  
This symbol on the machine indicates heated surface  
Electrical Safety  
CAUTION  
Ensure that the power connection for your machine  
satisfies these requirements.  
The Document Centre requires a 115V outlet. The 470/  
460/265/255 DC or ST each require a dedicated 20A  
circuit. The 240 DC or ST requires a dedicated 15A  
circuit.  
1. The power receptacle for the machine must meet the  
requirements stated on the data plate on the rear of the  
machine.  
2. The socket outlet shall be installed near the equipment and  
shall be easily accessible.  
3. Use the power cable that is supplied with your Document  
Centre. Do not use an extension cord or remove or modify  
the power cord plug.  
4. Plug the power cable directly into a correctly grounded  
electrical outlet. If you are not sure, consult an electrician.  
5. Do not use an adapter to connect the Document Centre to  
an electrical outlet that lacks a ground connection terminal.  
6. The power cord is the disconnect device for this machine.  
7. Do not override or disable electrical or mechanical  
interlocks.  
8. Do not push objects into slots or openings on the machine.  
Electrical shock or fire may result.  
9. Do not obstruct ventilation openings. These openings  
prevent overheating of the Document Centre.  
Page 2  
Xerox Document Centre User Guide  
Emergency Power Off  
If any of the following conditions occur, turn off the  
Document Centre immediately and disconnect the  
power cable from the electrical outlet. Contact an  
authorized Xerox Service Representative to correct the  
problem.  
The Document Centre emits unusual odors, or  
makes unusual noises.  
The power cable is damaged or frayed.  
A wall panel circuit breaker, fuse, or other safety  
device has been tripped.  
Liquid is spilled into the Document Centre.  
The Document Centre is exposed to water.  
Any part of the Document Centre is damaged.  
NOTE  
The only method to remove all power from the  
Document Centre is to disconnect the power cable from  
the electrical outlet.  
Xerox Document Centre User Guide  
Page 3  
Ozone Information  
This product produces ozone during normal operation.  
The ozone produced is dependent on copy volume and is  
heavier than air. Install the system in a well ventilated  
room with the minimum cubic requirements size listed  
below. Providing the correct environmental parameter  
will ensure the concentration levels meet safe limits.  
The minimum cubic requirements are listed below:  
Table 1: Ozone requirements  
Document Centre Product  
Ozone Cubic  
requirement  
3
470/460/265/255 DC or ST  
1,060 ft  
3
240 DC  
240 ST  
710 ft  
3
1,060 ft  
To determine if the room has the required volume to  
meet the ozone requirement, the length of the room  
multiplied by its width and height should be equal to or  
greater than the cubic volume listed above.  
If you need additional information about ozone, please  
request the Xerox publication Ozone (part number  
600E74140) by calling 1-800-828-6571 in the United  
States and Canada.  
Page 4  
Xerox Document Centre User Guide  
Laser Safety  
CAUTION  
Use of controls, adjustments or procedures other than  
those specified in this guide may result in hazardous  
light exposure.  
The Document Centre complies with international safety  
standards and is certified as a Class 1 Laser Product.  
With specific regard to lasers, the equipment complies  
with laser product performance standards set by  
governmental, national, and international agencies as a  
Class 1 Laser Product. It does not emit hazardous light,  
as the beam is totally enclosed during all phases of  
customer operation and maintenance.  
Xerox Document Centre User Guide  
Page 5  
Operational Safety  
Xerox equipment and supplies have been designed and  
tested to meet strict safety requirements. These include  
safety agency examination, approval and compliance  
with established environmental standards.  
Follow these safety guidelines at all times:  
Always Do These  
Always connect equipment to a correctly grounded  
power outlet. If in doubt, have the outlet checked by  
a qualified electrician.  
Always follow all warnings and instructions that are  
marked on or are supplied with the equipment.  
Always exercise care when moving or relocating the  
equipment. Please contact your local Xerox Service  
Department to arrange relocation of the machine to a  
location outside of your building.  
Always locate the machine on a solid support surface  
(not on plush carpet) that has adequate strength to  
support the weight of the machine.  
Always locate the machine in an area that has  
adequate ventilation and room for servicing.  
Always use materials and supplies that are  
specifically designed for your Xerox equipment. Use  
of unsuitable materials may result in poor  
performance and possibly a hazardous situation.  
NOTE  
Your Document Centre is equipped with an energy  
saving device to conserve power when the machine is  
not in use. The machine may be left on continuously.  
Page 6  
Xerox Document Centre User Guide  
Never Do These  
Never use an adapter plug to connect equipment to a  
power source that lacks a ground connection  
terminal.  
Never obstruct ventilation openings. They are  
provided to prevent overheating.  
Never push objects of any kind into the ventilation  
openings.  
Never attempt any maintenance function that is not  
specifically described in the documentation.  
Never remove any covers or guards that are fastened  
with screws. There are no operator serviceable areas  
within these covers.  
Never position the machine near a radiator or any  
other heat source.  
Never override or cheatany of the electrical or  
mechanical interlock devices.  
Never operate the equipment if you notice unusual  
noises or odors. Disconnect the power cord from the  
power outlet and contact Xerox.  
Xerox Document Centre User Guide  
Page 7  
Safety Extra Low Voltage Approval  
These Xerox Digital Copiers/Printers are in compliance  
with various governmental agencies and national safety  
regulations. All system ports meet the requirements for  
Safety Extra Low Voltage (SELV) circuits for  
connection to customer-owned devices and networks.  
Additions of customer-owned or third-party accessories  
that are attached to these printers/copiers must meet or  
exceed the requirements previously listed. All modules  
that require external connection must be installed per  
Xerox installation procedures.  
Page 8  
Xerox Document Centre User Guide  
Welcome  
This User Guide supports the Document Centre 470/460/265/255/240 DC and  
ST models. ST models can print, scan, fax and copy. DC models produce copies  
at the machine. Scan and Fax are optional features.  
Because of the digital design of the Document Centre you can expect:  
more output options. The digital design allows you to create booklets,  
put multiple images on a single page, insert dividers into a transparency  
set, and combine multiple segments into a single job.  
fewer jams and damaged originals.  
high quality output.  
to enhance and customize your output to your unique specifications.  
the machine to perform more than one function at a time. You can begin  
to scan your copy job while the machine is printing another job.  
For additional assistance at the machine press the Help button. If you have an  
ST model, use the CentreWare Help system or click on the Help button in the  
Print Driver.  
Xerox Document Centre User Guide  
Page 9  
Features for printing from your workstation  
If your Document Centre is connected to a network you  
can use the following features. See your System  
Administrator to get connected.  
CentreWareTM Print Drivers  
The Print Driver extends the productivity power of  
the Document Centre to your desktop.  
Some of the types of print jobs you can do are:  
1-sided or 2-sided  
Stapled sets if you have a Finisher  
Resolutions up to 1800x1800 dpi  
Add standard or customized watermarks  
Secure Printing (print your confidential document  
after you get to the printer)  
CentreWare Tools  
The CentreWare software suite also offers optional  
User Management Tools and Network Scanning  
tools.  
Embedded Web Server  
Every Document Centre has a Home Page. This web  
page allows you to send print-ready files to any  
Document Centre via the World Wide Web.  
Page 10  
Xerox Document Centre User Guide  
Features at the machine  
Using the powerful Document Centre features you can:  
Scan Once and Print Many  
When making copies the Document Centre only has  
to scan a document once regardless of the number of  
copies needed. This reduces the risk of jams and  
damage to originals.  
Perform Different Tasks Simultaneously  
The Document Centre performs different tasks  
simultaneously.  
You can add a job to the job queue by scanning it,  
even while the Document Centre is printing another  
job.  
Make Copies Look Like Originals  
The Document Centre allows the reproduction of high  
quality images, especially photographs, graphics,  
text, or a combination. Compare your output to that  
from other copiers and see the difference.  
Customize Image Size and Placement  
You can manipulate the appearance of the image on  
the output stock.  
Shift the image to create margins for a binding  
device.  
Automatically reduce, enlarge, or center your  
images.  
Print multiple reduced images on a single page.  
Xerox Document Centre User Guide  
Page 11  
Use Digital Features to Simplify your Work Process  
Use the Build Job feature to divide a copy job into  
different segments and apply different settings to each  
of the segments. This allows you to:  
combine originals from the Document Glass and  
the Document Feeder into a single job.  
create a single job, using different programming  
features for each original.  
feed more than the maximum number of originals  
through the Document Feeder without  
reprogramming.  
Use the Transparency feature to produce  
transparencies with transparency separators in one  
step.  
Use the Booklet Creation feature to automatically  
sequence and reduce or enlarge the images when  
making booklets.  
Use the Covers feature to automatically add covers to  
your documents.  
Use the Mixed Size Originals feature to copy mixed  
size originals simultaneously. Produce copies on  
uniform size paper or mixed size paper.  
Be Environmentally Friendly  
This product complies with a variety of international  
standards for environmental protection.  
This machine is compatible with most recycled  
paper.  
The Replaceable Units as well as the Dry Ink  
cartridges are returned to Xerox where they are  
remanufactured and thereby kept out of landfills.  
Page 12  
Xerox Document Centre User Guide  
Scan Documents to Create Electronic Files  
This optional feature allows you to create electronic  
files from your originals which can be:  
filed on the server  
routed over the network to your desktop  
distributed through an e-mail system  
Automatically placed into a Document  
Management Application  
Once your original paper document has been  
converted to an electronic digital document you may  
change, manage, share and distribute the document in  
electronic form, using a wide variety of software  
applications.  
Fax Documents  
The optional Network Fax connection allows you to  
send and receive faxes using the Document Centre  
and your computer network.  
Xerox Document Centre User Guide  
Page 13  
Quick Reference  
In addition to the typical everyday documents you can  
produce on the Document Centre, the table below lists  
several applications that you may not have  
considered.  
Most of these jobs can also be done from the Print  
Driver if you are connected to an ST model machine.  
Your  
Original  
Desired  
Output  
Refer to  
Page  
Making Copies  
Page 34  
Stapling  
Page 35  
Page 14  
Xerox Document Centre User Guide  
Your  
Original  
Desired  
Output  
Refer to  
Page  
2-Sided Copies  
Page 36  
Improving Image  
Quality  
Page 37  
Removing  
Unwanted Marks  
Page 38  
Page 39  
Copying Pages  
From Books or  
Other Bound  
Documents  
Xerox Document Centre User Guide  
Page 15  
Your  
Original  
Desired  
Output  
Refer to  
Page  
Using Reduction/  
Enlargement  
Page 40  
Shifting an Image  
Page 41  
Adding Covers  
Page 42  
Page 43  
Placing Multiple  
Images on a  
Single Page  
Page 16  
Xerox Document Centre User Guide  
Your  
Original  
Desired  
Output  
Refer to  
Page  
Making  
Page 44  
Transparencies  
with Dividers  
Making  
Page 45  
Brochures and  
Booklets  
Copying Mixed  
Size Originals  
Page 46  
Xerox Document Centre User Guide  
Page 17  
Your  
Original  
Desired  
Output  
Refer to  
Page  
Build Job -  
Overview  
Page 47  
Unique  
Programming for  
Each Segment  
Segment 1  
Segment 2  
Segment 3  
Copying Bound  
Documents Using  
Build Job  
Page 48  
Using Build Job  
and Sample Set  
Page 49  
Print a set to review.  
Print the rest.  
Page 18  
Xerox Document Centre User Guide  
Your  
Original  
Desired  
Output  
Refer to  
Page  
Faxing to a Single  
Number  
Page 51  
Page 52  
Page 54  
Faxing to Multiple  
Numbers  
Scan to File  
Xerox Document Centre User Guide  
Page 19  
Your  
Original  
Desired  
Output  
Refer to  
Page  
Scan to E-Mail  
Distribution  
Page 55  
Page 56  
Page 57  
Scan to Desktop  
Scan to Fax  
Page 20  
Xerox Document Centre User Guide  
Quick Start  
Scan your originals once using the Document Feeder or use  
the Document Glass underneath the cover to scan originals  
that will not feed through the Document Feeder.  
Press the Touch Screen to make copy selections.  
Use the buttons to access other features.  
Use the Convenience  
Stapler to restaple your  
originals.  
Turn the machine on/off here.  
= Off  
= On  
Use Tray 5 for  
odd size or  
special stock.  
Use the Finisher to  
create single or  
dual stapled sets.  
Paper Trays 1 to 4 hold  
many types of stock.  
Use Tray 6 and its 3100 sheet capacity of  
8.5 x 11-inch paper as your main paper  
source.  
Xerox Document Centre User Guide  
Page 21  
Making Copies  
1. Load your Originals  
Document Feeder  
If using the Document Feeder...  
Place the originals into the Document Feeder face up,  
with page one on top. The originals should be in good  
condition, and without staples or paper clips.  
Adjust the edge guides against the original.  
Otherwise, the copies may print incorrectly or the  
originals may jam.  
Edge Guides  
For fastest performance, place the originals Long  
Edge Feed with the top of the document away from  
you.  
If using the Document Glass...  
Use the Document Glass to copy bound, stapled,  
folded or wrinkled originals, odd or oversize  
documents, books, or glossy photographs.  
Document Glass  
Raise the Document Glass Cover.  
Place the original face down into the top left corner of  
the glass. Ensure that the top left corner of the original  
fits into the corner of the registration edge.  
When using the copy features; Auto Paper, Auto%,  
Auto Center, or Bound Originals, the cover must be  
raised.  
Press Clear All  
If necessary, press the Clear All button to reset the  
selections that were made for the previous job.  
Page 22  
Xerox Document Centre User Guide  
2. Make your selections on the Touch Screen  
Press the Features  
button to display Copy,  
Fax, or Scan Screens  
Touch the screen to make your copy selections.  
Use the keypad to enter the number of sets.  
3. Press Start  
After Start ( ) has been pressed, the Job Progress  
screen will appear. This screen displays information  
about your job. After your job is complete, or you  
press the Program Next Job button, it will close.  
Xerox Document Centre User Guide  
Page 23  
Scanning Documents (Optional Feature)  
1. Load your Originals  
Document Feeder  
If using the Document Feeder...  
Place the originals into the Document Feeder face up,  
with page one on top. The originals should be in good  
condition, and without staples or paper clips.  
Adjust the edge guides against the original.  
Otherwise, the copies may print incorrectly or the  
originals may jam.  
Edge Guides  
For fastest performance, place the originals Long  
Edge Feed with the top of the document away from  
you.  
Document Glass  
If using the Document Glass...  
Raise the Document Glass Cover.  
Place the original face down into the top left corner of  
the glass. Ensure that the top left corner of the original  
fits into the corner of the registration edge.  
Press Clear All  
If necessary, press the Clear All button to reset the  
selections that were made for the previous job.  
Page 24  
Xerox Document Centre User Guide  
2. Make your selections on the Touch Screen  
Press the Features  
button to display Copy,  
Fax, or Scan Screens  
Touch the Network Scanning button.  
Select a template from the Template Name list.  
Templates tell the Document Centre how to create the  
scan file and where to send it after it is processed.  
For information about templates, refer to page 53.  
Select additional scan features and resources in the  
More Scan Features Tab.  
3. Press Start  
After Start ( ) has been pressed, the Job Progress  
screen will appear and display information about your  
job. After your job is complete, or you press the  
Program Next Job button, it will close.  
Xerox Document Centre User Guide  
Page 25  
Faxing Documents (Optional Feature)  
1. Load your Originals  
Document Feeder  
If using the Document Feeder...  
Place either 1 or 2 sided originals into the Document  
Feeder face up, with page one on top. The originals  
should be in good condition, and without staples or  
paper clips.  
Adjust the edge guides against the original.  
Otherwise, the copies may print incorrectly or the  
originals may jam.  
Edge Guides  
For fastest performance, place the originals Long  
Edge Feed with the top of the document away from  
you.  
If using the Document Glass...  
Raise the Document Glass Cover.  
Document Glass  
Place the original face down into the top left corner of  
the glass. Ensure that the top left corner of the original  
fits into the corner of the registration edge.  
Press Clear All  
If necessary, press the Clear All button to reset the  
selections that were made for the previous job.  
NOTE  
The Document Centre has an Image Rotation feature  
that enables you to feed originals Long Edge Feed  
(LEF) even if the destination Fax can only print Short  
Edge Feed (SEF).  
Page 26  
Xerox Document Centre User Guide  
2. Make your selections on the Touch Screen  
Touch the Fax button. Touch the screen to make your  
selections.  
Press the Features  
button to display Copy,  
Fax, or Scan Screens  
Enter the fax number using the numeric keypad. For  
multiple numbers Touch the Add To Send List button  
and enter another number. For more information,  
refer to page 50.  
If you have 2 sided originals select 2 Sided.  
3. Press Start  
After Start ( ) has been pressed, the Job Progress  
screen will appear. This screen displays information  
about your job. After your job is complete, or you  
press the Program Next Job button, it will close.  
Xerox Document Centre User Guide  
Page 27  
Loading paper  
Loading Paper in Trays 1 - 4  
1. Pull out the paper tray.  
2. Load the paper neatly in the tray. Do not load paper  
above the maximum fill line mark on the edge guide.  
3. Ensure that the edge guides are against the top,  
bottom, and side edges of the paper.  
4. Push in the paper tray.  
A pop-up screen may appear on the screen asking you  
to confirm the paper stock settings or to load the  
required paper for the tray. Confirm or change the  
paper and size descriptions as required.  
Insert the paper  
for Tray 5  
Loading paper in Tray 5, the Bypass Tray  
Extension  
bar  
Use Tray 5 to load special or odd-size stock. Insert paper  
as shown. Do not load paper above the maximum fill  
line. Pull out the extension bar to accommodate paper  
that is longer than the tray. Confirm or change the paper  
and size descriptions as required.  
6
Loading Paper in Tray 6, the High Capacity Feeder  
To load paper, open the cover and wait for the tray to  
lower. When the paper has been loaded, close the cover  
to raise the tray. Tray 6 can only handle 8.5 x 11 inch or  
A4 size paper.  
Insert paper for Tray 6.  
NOTE  
Use the labels for instruction on how to orient special  
stock such as transparencies, labels, or hole-punched  
stock.  
Page 28  
Xerox Document Centre User Guide  
Using the Job Queue  
The Document Centre provides a queuing feature that  
sequences the printing of jobs. To view the Job Queue,  
press the Job Status button.  
Press the Job Status  
button to view the Job  
Queue  
Touch a job in the queue for additional options.  
Press Delete to remove a job from the queue.  
Anyone can delete any job in the Job Queue.  
Press Promote to move near the top of the job  
queue.  
Press Release to start to print a held job. This  
feature is used to print the sets that are  
automatically held after using the Sample Set or  
Secure Print feature.  
Touch a job in the queue  
for additional options.  
Press the Job Details button to view detailed  
information about a job.  
Press Hold to hold a job in the queue and print  
later.  
Press Required Resources for information about  
the resources that are needed for the job.  
Xerox Document Centre User Guide  
Page 29  
Internal Auditron Login  
The Document Centre is equipped with a standard  
feature known as the Internal Auditron. This feature  
controls access to the machine and tracks copy usage.  
If the tracking feature is active you will see a screen  
similar to the one above.  
An administrator will assign you a User Number. Use  
this number in the following procedure to login.  
1. At the login screen enter your assigned User Number  
Remember:  
Log outtoprevent  
unauthorized  
access  
using the keypad. Press Enter.  
2. Press Login to a General Account or User Pathways.  
If User Pathways is selected, copies will be charged  
to your User Account.  
Press the Access  
Button on the User  
Interfacethenpress  
the Logout button  
on the Touch  
If Login to General Accounts is selected enter the  
General Account number. Copies will be charged  
against the General Account number you enter.  
3. Make copies as needed.  
Screen.  
Page 30  
Xerox Document Centre User Guide  
Network Accounting (Optional Feature) Login  
If you see this screen on the Document Centre, your site  
is using a network tracking feature that provides the  
ability to track copy, print, fax and scan usage.  
An administrator will assign you a User and Account ID.  
Use them to login to the Document Centre to access any  
of the Document Centre functions.  
Use the following procedure to login:  
From the Document Centre  
1. Press the User ID button and enter your User ID using  
the keypad that appears on the Touch Screen. Press  
the Save button.  
Remember:  
Log out to prevent  
unauthorized  
access  
2. Press the Account ID button and enter your Account  
ID using the keypad that appears on the Touch Screen.  
Press the Save button. Press the Enter button.  
Press either the  
3. Start your job.  
Clear All button or  
theAccessButton on  
the User Interface.  
From the Workstation  
When printing to the Document Centre with Network  
Accounting enabled a screen will appear after you select  
Print from the File menu.  
Press the Logout  
button on the Touch  
Screen.  
1. Enter your User and Account ID then click OK.  
2. Enter your Account ID and click OK.  
Xerox Document Centre User Guide  
Page 31  
Getting a Secure Print (for ST models)  
Follow these steps to get a secure print.  
At the Workstation  
1. In the Windows print driver, click Properties to get to  
a Document Centre Print Driver.  
2. Once in the Document Centre Print Driver select the  
Paper/Output Tab and click the Job Type pull down  
menu.  
3. Select Secure Print.  
4. Select Secure Print Setup, enter a 4-Digit Secure  
Print ID then click OK.  
5. When you are ready to retrieve your secure print job  
go to the Document Centre.  
At the Document Centre  
1. Press the Job Status button to display the job queue.  
Touch your held job on the touch screen. It should be  
easily identified by the file name.  
2. This will display a screen with additional options.  
3. Press Release Job. You will be prompted for the  
Secure Print ID you assigned the job at your  
workstation.  
4. As soon as the correct Print ID is entered, your job  
will print.  
Page 32  
Xerox Document Centre User Guide  
Try These Jobs  
This section contains step-by-step instructions to help you get the most from  
your Document Centre.  
Hints and Tips  
This screen will appear when you load your originals. If the scanning or  
faxing options are not installed, the appearance of this screen will be  
different.  
Touch the screen to make most of your selections. Use the keypad to enter  
numbers (for example, copy quantities and Fax telephone numbers)  
The most used copy features are on the Basic Copying Tab.  
To access the Fax and Network Scanning features, press the appropriate  
button.  
Xerox Document Centre User Guide  
Page 33  
Making Copies  
Typical Application  
Standard copying tasks.  
Procedure  
1. Load your originals. Adjust the edge guides as  
necessary.  
Use Long Edge Feed  
(LEF) for the fastest  
performance.  
LEF  
Short Edge Feed (SEF)  
originals require more  
time to scan.  
SEF  
2. Make your programming selections by touching the  
screen. The most common selections are on the Basic  
Copying Tab (Output, 2-sided Copy, Reduction/  
Enlargement, and Paper Supply).  
3. Use the keypad to enter the number of copy sets.  
4. Press the Start ( ) button.  
HINT  
Auto% automatically Reduces or Enlarges your copy  
based on the paper size in the paper tray you select.  
Auto Paper automatically picks the tray holding the  
paper size based on the size of your original.  
Page 34  
Xerox Document Centre User Guide  
Stapling Copy Jobs  
Typical Application  
Standard copying tasks with 1 or 2 staples.  
Procedure  
1. Load your originals based on the table below.  
2. Make your programming selections and use keypad to  
enter the number of copy sets.  
3. Press the Start ( ) button.  
Feed Direction  
Staple Location  
Build Job is required when stapling  
copies made from the document glass.  
See page 47 for more information about  
Build Job.  
Xerox Document Centre User Guide  
Page 35  
Making 2-Sided Copies  
Typical Application  
Standard office copying tasks with or without staples.  
Procedure  
1. Load your originals.  
2. Make your programming selections by touching the  
screen. The most common selections are on the Basic  
Copying Tab (Output, 2-sided Copy, Reduction/  
Enlargement, and Paper Supply).  
3. Select which 2-sided option you want. These options  
are displayed when the 2-sided Copy, More...  
selection is pressed.  
Option  
Option  
Originals Copies  
Originals Copies  
2
1
1
1
1
2
1
2
Rotate  
Side 2  
2
2
2
2
Rotate  
Side 2  
4. Use the keypad to enter the number of copy sets.  
5. Press the Start ( ) button.  
Page 36  
Xerox Document Centre User Guide  
Improving Image Quality  
Typical Application  
Create copies with the best possible image quality.  
Procedure  
1. Load your originals.  
2. Make your desired programming selections from the  
Basic Copying Tab.  
3. Use the keypad to enter the number of copy sets.  
4. Depending on the configuration of your machine  
press either the More Copy Features Tab or the Image  
Adjustment Tab. Press the Image Quality button.  
5. Select the setting that best matches your original then  
press the Save button.  
Normal  
This default setting provides excellent  
copies for most types of originals.  
Halftone Use for high quality lithographic images  
Photo  
such as magazines.  
Text  
Use for originals that are primarily text  
and lines.  
Photo  
Use for photographs without text or  
graphics.  
Lighten/Darken provides controls to adjust the lightness  
or darkness of the output.  
Background Suppression automatically reduces or  
eliminates the background from colored originals.  
6. Press the Start ( ) button.  
Xerox Document Centre User Guide  
Page 37  
Removing Unwanted Marks on the Edges of Copies  
Typical Application  
Remove distracting marks on your copies.  
Procedure  
1. Load your originals.  
2. Make your programming selections by touching the  
screen. The most common selections are on the Basic  
Copying Tab (Output, 2-sided Copy, Reduction/  
Enlargement, and Paper Supply).  
3. Use the keypad to enter the number of copy sets.  
4. Depending on the configuration of your machine  
press either the More Copy Features Tab or the Image  
Adjustment Tab.  
5. Press the Edge Erase button.  
6. Select either Edge Erase or Border Erase.  
Use Edge Erase to erase any of the margins on the  
copies independently.  
Use Border Erase to create a uniform border around  
your copies.  
7. Press the Save button.  
8. Press the Start ( ) button.  
HINT  
To erase drill hole marks on your copies, set the edge  
deletion to 0.7 inches.  
Page 38  
Xerox Document Centre User Guide  
Copying Pages from Books or other Bound Documents  
Typical Application  
Copy a page from a book or other bound original.  
Procedure  
1. Open the Document Cover and place the bound  
original on the Document Glass. Align the spine of  
the bound document with the Book Binding mark.  
2. Touch the screen to make your selections from the  
Basic Copying Tab (Output, 2-sided Copy,  
Reduction/Enlargement, and Paper Supply).  
Book Binding  
Guide mark  
3. Use the keypad to enter the number of copy sets.  
4. Depending on the configuration of your machine  
press either the More Copy Features Tab or the Image  
Adjustment Tab.  
5. If necessary, change the image quality setting by  
pressing the Image Quality button. Make the required  
image adjustments then press the Save button.  
6. Press the Bound Originals button then press the  
button that identifies which pages you want to copy.  
(either left, right, or both pages). Press the Save  
button.  
7. Press the Start ( ) button and your copies will print.  
8. Repeat step 6 until all pages are copied.  
TIP  
If your original has information within 0.25 inches from  
the bottom, place the original anywhere on the glass at  
least 0.25 inches away from the front edge.  
Xerox Document Centre User Guide  
Page 39  
Using Reduction/Enlargement  
Typical Application  
Use the automatic Reduction/Enlargement features to  
adjust the size of the output image.  
Procedure  
1. Load your originals.  
2. Make your programming selections by touching the  
screen. The most common selections are on the Basic  
Copying Tab (Output, 2-sided Copy, Reduction/  
Enlargement, and Paper Supply).  
3. Use the keypad to enter the number of copy sets.  
4. In the Basic Copying Tab under Reduce/Enlarge,  
select an existing preset or press the More...button.  
Select from the additional presets or enter your  
desired Reduction/Enlargement percentage and press  
the Save button.  
5. Press the Start ( ) button.  
HINT  
TIP  
Custom Auto% will fill the copy page by stretching the  
image to the edges of the copy page.  
Normal Auto% will proportionally enlarge the image  
until it fills the copy page.  
When using the Document Glass, you can enlarge an  
image up to 400%. Using the Document Feeder you can  
enlarge up to 200%.  
Page 40  
Xerox Document Centre User Guide  
Shifting an Image  
Typical Application  
Shift the image on a copy to create a binding edge.  
Procedure  
1. Determine the amount of space needed to shift the  
content away from the binding edge.  
2. Load your originals.  
3. Make your programming selections by touching the  
screen. The most common selections are on the Basic  
Copying Tab (Output, 2-sided Copy, Reduction/  
Enlargement, and Paper Supply).  
4. Use the keypad to enter the number of copy sets.  
5. Depending on the configuration of your machine  
press either the More Copy Features Tab or the Image  
Adjustment Tab.  
6. Press the Image Shift button, then press the Margin  
Shift button.  
7. Enter the amount of margin shift determined in Step 1  
and press the Save button.  
8. Press the Start ( ) button.  
TIP  
This feature allows you to shift the image up and down  
on the page as well as left or right.  
Xerox Document Centre User Guide  
Page 41  
Adding covers  
Typical Application  
Add covers to any set of documents.  
Procedure  
1. Load the cover stock into the Bypass Tray or any  
appropriate paper tray.  
2. Load your originals into the Document Feeder.  
3. Make your programming selections by touching the  
screen. The most common selections are on the Basic  
Copying Tab (Output, 2-sided Copy, Reduction/  
Enlargement, and Paper Supply).  
4. Use the keypad to enter the number of copy sets.  
5. Depending on the configuration of your machine  
press the More Copy Features Tab or the Image  
Adjustment Tab.  
6. Press the Image Quality button then select the  
appropriate Original Type.  
7. Press the Output Format Tab and select Covers.  
Select where you want the cover positioned - Front,  
Back, or Front and Back then press the Save button.  
(Refer to the Reference Guide for more information  
on Covers).  
8. Press Output Cover Images to select the sides imaged  
for the cover and press the Save button.  
9. Press the Cover Stock button to select the tray where  
the cover stock is loaded.  
10.Press the Start ( ) button.  
Page 42  
Xerox Document Centre User Guide  
Placing Multiple Images on a Single Page  
Typical Application  
Any situation where you want to present multiple  
reduced images (thumbnail images) to a reader.  
Procedure  
1. Load your Originals.  
2. Depending on the configuration of your machine  
press either the More Copy Features Tab or the  
Output Format Tab. If the More Copy Features Tab  
is selected press Output Format Tab.  
3. Press the Multi-Up button then press On.  
4. Select the correct orientation of your originals based  
on the information displayed on the screen.  
5. Select the number of rows and columns. Press the  
Save button.  
6. Ensure the originals are loaded into the Document  
Feeder as illustrated on the Multi-Up screen.  
7. Make your programming selections by touching the  
screen. The most common selections are on the Basic  
Copying Tab (Output, 2-sided Copy, Reduction/  
Enlargement, and Paper Supply).  
8. Use the keypad to enter the number of copy sets.  
9. Press the Start ( ) button.  
HINT  
Sixteen 8.5 x 11 inch images can be displayed on 8.5 by  
11-inch paper (4 rows x 4 columns).  
Xerox Document Centre User Guide  
Page 43  
Making Transparencies with Dividers  
Typical Application  
Originals  
Produce transparency sets with divider inserts.  
Procedure  
1. Ensure that transparencies and divider separator stock  
are loaded into different paper trays.  
2. Load the originals into the Document Feeder.  
3. Depending on the configuration of your machine  
press either the More Copy Features Tab or the  
Output Format Tab. If More Copy Features Tab is  
selected press Output Format Tab.  
4. Press the Transparencies button.  
5. On the Transparency Dividers screen, select either  
Blank or Imaged Dividers. Selecting Imaged Dividers  
will produce dividers with the same image as on the  
transparency.  
Transparencies  
with Dividers  
Ensure both tray selections are correct.  
Press a button to change the selection.  
6. Press the Transparency Stock button to change the  
current tray selection. Press the Divider Stock button  
to change the current divider stock selection.  
7. Press the Start ( ) button.  
Page 44  
Xerox Document Centre User Guide  
Making Brochures and Booklets  
Typical Application  
Produce a newsletter.  
Procedure  
1. Load the originals into the Document Feeder. The  
originals must be oriented Long Edge Feed.  
2. Depending on the configuration of your machine  
press either the More Copy Features Tab or the  
Output Format Tab. If the More Copy Features Tab  
is selected press Output Format Tab.  
3. Press the Booklet Creation button. Follow the  
instructions on the screen.  
4. Press the Booklet Creation On button then press the  
Save button.  
5. Press One- or Two-sided Originals then press the  
Save button.  
6. Make any other necessary selections from the Basic  
Copying Tab. Some selections will have already been  
made when you selected the Booklet Creation feature.  
7. Select a paper tray. The paper stock must be Short  
Edge Feed.  
8. Press the Start ( ) button.  
HINT  
Ensure you do not accidently select Tray 6, as it will not  
have the short edge paper needed to complete the job.  
Xerox Document Centre User Guide  
Page 45  
Copying Mixed Size Originals  
Typical Application  
Produce copies of mixed size originals on either the  
original sizes or a common size automatically.  
Input  
What to do  
If you want the same size output,  
load your originals, select a paper  
size and press Auto% on the Basic  
Copying Tab.  
If you want the mixed size output  
follow the procedure below  
Procedure for creating mixed size output  
1. Load the originals in the Document Feeder. The  
originals must be the same width.  
2. Depending on the configuration of your machine  
press either the More Copy Features Tab or the Image  
Adjustment Tab.  
3. Press the Original Input button then press the Mixed  
Size Originals button.  
4. Press Save then press the Basic Copying Tab.  
5. On the Basic Copying Tab press the Auto Paper  
selection to produce the same size output as the  
original mixed sizes. Make any other selections.  
6. Enter the number of copy sets and press Start ( ).  
Page 46  
Xerox Document Centre User Guide  
Build Job - Overview  
Build Job is a feature that allows you to divide a job into  
individual segments and apply unique programming to  
each individual segment.  
3 Originals  
Typical Copy Job  
Copy Job with Build Job  
The same set of  
programmingapplies  
to entire copy job.  
Each segment can be  
programmed differently.  
Segment 1  
Segment 2  
Segment 3  
Build Job Examples  
Make image quality settings on one segment that are  
not required on other segments  
Copy 2-sided and 1-sided originals at the same time  
Make special reductions or enlargements on a segment  
Combine originals from the Document Feeder and the  
Glass  
Feed more than a 50 page original through the  
Document Feeder by splitting it into two segments  
each less than 50 sheets  
Xerox Document Centre User Guide  
Page 47  
Copying Bound Documents using Build Job  
Typical Application  
Copy a multipage article that is spread throughout a  
bound document all at once.  
Procedure  
1. Open the Document Cover and place the bound  
original on the Document Glass. Align the spine of  
the bound document with the Book Binding mark.  
2. Make your programming selections by touching the  
screen. The most common selections are on the Basic  
Copying Tab (Output, 2-sided Copy, Reduction/  
Enlargement, and Paper Supply).  
3. Use the keypad to enter the number of copy sets.  
4. Depending on the configuration of your machine  
press the More Copy Features Tab or the Job  
Assembly Tab. If the More Copy Features Tab is  
selected press the Job Assembly Tab.  
5. Select Build Job then the Build Job On button. Press  
Save.  
6. Press the Bound Originals button then press the  
button that identifies which pages you want to copy.  
7. Press the Start ( ) button.  
8. Repeat this process until all the pages you want to  
copy have been scanned.  
9. Press End Build Job.  
Page 48  
Xerox Document Centre User Guide  
Using Build Job and Sample Set  
Typical Application  
Produce multiple sets of a document where individual  
segments require unique feature program selections.  
Procedure  
1. Load the originals for the first job segment.  
2. Press the Basic Copy Tab and program the  
appropriate features for the first segment of the job.  
3. Depending on the configuration of your machine  
press the More Copy Features Tab or the Job  
Assembly Tab. If the More Copy Features Tab is  
selected press the Job Assembly Tab.  
4. Press Build Job then press the Build Job On button.  
Press the Save button. Select Sample Set and Save to  
produce a single complete set for review.  
5. Press the Start ( ) button.  
The appearance of the End Build Job button indicates  
that the machine is in the image collection mode.  
6. Repeat this procedure for each remaining segment.  
7. After the final segment has been scanned press End  
Build Job.  
A single review set will be produced because Sample  
Set was selected.  
8. After you review the initial set, press the Job Status  
button to display a listing of queued jobs.  
9. Touch your job to select it.  
10. If you are satisfied with your initial set press Release.  
Otherwise, delete it and start again.  
Xerox Document Centre User Guide  
Page 49  
FAX Overview (Optional Feature)  
Network Faxing is an optional feature that allows you to  
send and receive faxes using a networked Document  
Centre connected to a network fax solution such as  
RightFAX® Network Fax software.  
Getting to Know the Process  
Sending a FAX  
1. The Document Centre scans the original paper document and creates a  
digital Tagged Image Format File (TIFF).  
2. The Document Centre transfers the TIFF file and routing information to a  
Fax Repository on a Server.  
3. The Network Fax Server retrieves the TIFF file from the Fax Repository,  
processes it and sends it to the destination.  
Receiving a FAX  
The Network Fax Server receives an incoming Fax. After it processes the  
file, the Network Fax software determines the destination of the incoming  
fax and sends it to the destination.  
Page 50  
Xerox Document Centre User Guide  
Faxing a Document to a Single Number  
Typical Application  
Fax a document to a single number.  
Procedure  
1. Load your original face up in the Document Feeder.  
2. Press the Fax button on the Touch Screen.  
3. Enter the fax number using the numeric keypad (some  
configurations require entering a digit and the Dial  
Pause button to reach an outside line).  
4. If originals are 2 Sided press 2 Sided Originals.  
5. Press the Start ( ) button.  
6. If enabled by the RightFAX® software, the machine  
will print a Transmission Report once the fax has  
been received at the destination fax number.  
TIP  
Use the Phone List to store up to 30 destination fax  
numbers to save time when sending a fax.  
Xerox Document Centre User Guide  
Page 51  
Faxing a Document to Multiple Numbers  
Typical Application  
Fax a document to multiple numbers.  
Procedure  
1. Load your original face up in the Document Feeder.  
2. Press the Fax button on the Touch Screen.  
3. Enter the fax number using the numeric keypad (some  
configurations require entering a digit and pressing  
the Dial Pause button to reach an outside line).  
4. Press Add to Send List on the Touch Screen.  
5. Enter the next fax number using the numeric keypad.  
6. Repeat steps 3 and 4 until the last fax number has  
been added to the list (up to 50 fax numbers may be  
entered).  
7. Press the Send List button to verify the numbers  
entered have been added to the Send List.  
8. Press the Close button after verification.  
9. Once all numbers have been entered you may select  
the desired resolution and number of sides scanned. If  
the original is 2 sided select 2 Sided Originals in the  
Basic Faxing Features Tab.  
10.Press the Start ( ) button.  
You can use the Phone List button to add  
preprogrammed numbers to the Send List.  
HINT  
Page 52  
Xerox Document Centre User Guide  
Scanning Overview (Optional Feature)  
Network Scanning is an optional feature that allows you  
to create and distribute an electronic file from a scanned  
original.  
Getting to Know the Process  
1. The user decides what type of settings are needed to process the scan job  
and where the scanned file will need to be sent after it is processed.  
2. The user selects a Distribution Template that meets these requirements.  
3. When the Start button is pressed, the Document Centre scans the original  
document and creates a Tagged Image Format File (TIFF) based on the  
template selected by the user.  
4. The Document Centre transfers the file to a folder on a file server.  
5. Software installed on either a users workstation or a file server retrieves  
the file and sends it to its specified destination.  
Xerox Document Centre User Guide  
Page 53  
Scan to File  
Typical Application  
Create an electronic file from a hard copy original to be  
shared on the network.  
Procedure  
1. Load your originals.  
2. Press the Network Scanning button on the Touch  
Screen.  
3. If you have recently created a new template or  
modified an existing one using CentreWare Network  
Scanning services tools, you can update the template  
list at the machine so it reflects the latest information.  
Press the More Scan Features Tab then the Update  
Template List button. Press the Update Template List  
button then the Confirm button.  
There will be a pause while the Document Centre  
updates its template list.  
4. Select the desired template in the Template Name  
List. If the desired template does not exist, refer to the  
CentreWare Network Scanning Services guide for  
information on creating a template.  
5. Press the Sides Scanned button to select 1 sided, 2  
sided, or 2 sided, Rotate Side 2.  
6. Press the Image Orientation button that corresponds  
to the correct image orientation of your originals then  
press the Save button.  
7. Press the Start ( ) button.  
Page 54  
Xerox Document Centre User Guide  
Scan a Document to E-Mail Distribution  
Application  
Scan a document to distribute through email.  
Procedure  
1. Load your originals.  
2. Press the Network Scanning button on the Touch  
Screen.  
3. If you have recently created a new template or  
modified an existing one using CentreWare Network  
Scanning services tools, you can update the template  
list at the machine so it reflects the latest information.  
Press the More Scan Features Tab then the Update  
Template List button. Press the Update Template List  
button then the Confirm button.  
There will be a pause while the Document Centre  
updates its template list.  
4. Select the desired template in the Template Name  
List. If the desired template does not exist, refer to the  
CentreWare Network Scanning Services guide for  
information on creating a template.  
5. Press the Sides Scanned button to select 1 sided, 2  
sided, 2 sided, Rotate Side 2.  
6. Press the Image Orientation button that corresponds  
to the correct image orientation of your originals then  
press the Save button.  
7. Press the Start ( ) button.  
Xerox Document Centre User Guide  
Page 55  
Scan a Document to the Desktop  
Application  
Scan a document to your workstation.  
Procedure  
1. Load your originals.  
2. Press the Network Scanning button on the Touch  
Screen.  
3. If you have recently created a new template or  
modified an existing one using CentreWare Network  
Scanning services tools, you can update the template  
list at the machine so it reflects the latest information.  
Press the More Scan Features Tab then the Update  
Template List button. Press the Update Template List  
button then the Confirm button.  
Select the desired template in the Template Name  
List. If the desired template does not exist, refer to the  
CentreWare Network Scanning Services guide for  
information on creating a template.  
4. Press the Sides Scanned button to select 1 sided, 2  
sided, or 2 sided, Rotate Side 2.  
5. Press the Image Orientation button that corresponds  
to the correct image orientation of your originals then  
press the Save button.  
6. Press the Start ( ) button.  
7. If enabled, you will receive a message at your  
workstation indicating a scanned document is in your  
folder.  
8. Use the PaperPortTM software included with the  
Document Centre to OCR, edit, or process scanned  
images.  
Page 56  
Xerox Document Centre User Guide  
Scan to Fax  
Application  
Scan a document to multiple destinations to save time.  
Procedure  
1. Load your originals.  
2. Press the Network Scanning button on the Touch  
Screen.  
3. If you have recently created a new template or  
modified an existing one using CentreWare Network  
Scanning services tools, you can update the template  
list at the machine so it reflects the latest information.  
Press the More Scan Features Tab then the Update  
Template List button. Press the Update Template List  
button. Press the Confirm button.  
There will be a pause while the Document Centre  
updates its template list.  
4. Select the desired template in the Template Name  
List. If the desired template does not exist, refer to the  
CentreWare Network Scanning Services guide for  
information on creating a template.  
5. Press the Sides Scanned button to select 1 sided, 2  
sided, or 2 sided, Rotate Side 2.  
6. Press the Image Orientation button that corresponds  
to the correct image orientation of your originals then  
press the Save button.  
7. Press the Start ( ) button.  
Xerox Document Centre User Guide  
Page 57  
Page 58  
Xerox Document Centre User Guide  
Index  
A
C
Access to Copying 31  
Account ID Number 31  
Auditron  
CentreWare 10  
Clear All button  
Copying 22  
Faxing 26  
Scanning 24  
Copying  
Establishing Accounts  
see Reference Guide  
Using when enabled 30  
Auto Paper Selection 34  
Adjusting Image Quality 37  
Books 39  
Mixed Size Originals 46  
Covers  
Auto Reduction Enlargement 34  
B
Adding to a document 42  
Binding Edge 41  
D
Booklet Creation feature 45  
Bound Documents  
Deleting a job 29  
Digital Features 11  
Dividers  
copying 39  
Brochures  
making 45  
Build Job feature 49  
transparency 44  
Bypass Tray  
Loading Paper 28  
Document Feeder  
J
Loading Originals  
Copying 22  
Job Queue 29  
Faxing 26  
Scanning 24  
M
Document Glass  
Mixed Size Originals feature 46  
Moving the image 41  
Multi-Up feature 43  
N
Copying 22  
Faxing 26  
Scanning 24  
Double sided copies 35  
Duplex copies 35  
Network Accounting (Optional Fea-  
ture) 31  
E
O
Electronic Auditron (Optional Fea-  
ture) 31  
On/Off button 21  
Ozone Information 4  
P
Enlargement/Reduction 40  
Establishing Auditron Accounts  
See Reference Guide  
F
Paper  
Loading 27  
Power 21  
Faxing (Optional Feature) 13, 26  
Overview 50  
Printing 10  
to a Single Number 19, 51  
to Multiple Numbers 19, 52  
Finisher 21  
Q
Queue  
H
Managing the job queue 29  
R
High Capacity Feeder  
Loading Paper 28  
Recycled Paper 12  
Reduction/Enlargement 40  
Relocation  
I
Image  
ozone requirements 4  
rotating the second side 36  
Internal Auditron 30  
S
Safety  
Electrical 2  
Laser 5  
Operational 6  
Scanning (Optional Feature)  
Create electronic files 13  
Overview 53  
Scan to Desktop 20, 56  
Scan to E-Mail 20, 55  
Scan to Fax 20, 57  
Scan to File 19, 54  
Scanning Documents 24  
Secure Print 32  
Shifting an image 41  
Stapling 35  
Status of Job 29  
T
Template  
Creating  
Refer to CentreWare Network  
Scanning Services  
Overview 53  
Thumbnails 43  
Touch Screen 21  
Transparency Dividers 44  
U
User ID 31  

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