Xerox 4112 User Manual

Version 1.0, July 2007  
701P46643  
Xerox 4112 Copier/Printer  
Xerox 4127 Copier/Printer  
Quick  
Start  
Guide  
Table of contents  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
i
Table of contents  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
ii  
1. Introduction  
About this guide  
This guide will help you to quickly begin using your new Xerox  
4112 / 4127 Copier/Printer. Get started by reading this guide and  
completing the exercises.  
For more detailed information, refer to the User Guide and the  
System Administration Guide, which were supplied with your  
Xerox 4112/4127.  
Introducing your new Xerox 4112/4127  
The Xerox 4112/4127 is a black and white copier/printer or copier  
only. The 4112/4127 110 prints at 110 pages per minute. The  
4112/4127 125 prints at 125 pages per minute.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
1-1  
     
1. Introduction  
System components  
Be able to identify the following system components for the Quick  
Start exercises.  
3
2
1
4
5
No.  
Component  
Function  
1
Document Glass  
Duplex Automatic  
Holds the document while it is copied.  
Automatically feeds 1 and 2-sided original documents to the  
2
Document Feeder (DADF) Document Glass.  
3
4
5
User Interface (UI)  
Power Switch  
Control Panel and Touch Screen used to enter and view information.  
Switches on/off the machine power.  
Trays 1, 2, 3, and 4  
Holds the paper that is used to copy and print.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
1-2  
 
1. Introduction  
The User Interface (UI)  
3
2
1
4
5
6
15  
7
8
9
14  
13  
12  
11  
10  
No.  
Component  
Function  
1
Services  
Displays the job features on the touch screen.  
Select features with buttons and the keypad.  
Select the available programming by touching the screen.  
Displays the Job Status feature screens.  
2
3
4
5
6
Control Panel  
Touch Screen  
Job Status  
Machine Status  
Energy Saver  
Displays the current status of the machine on the touch screen.  
This button lights when the machine is in the Power Saver mode. Press this  
button to exit Power Saver mode.  
7
8
Clear All  
Interrupt  
Clears all programming and returns the machine to its default settings.  
Temporarily stops the current copy job to allow a priority job to be run.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
1-3  
 
1. Introduction  
No.  
Component  
Function  
9
Stop  
Temporarily stops the current job. Follow the message to cancel or resume  
your job.  
10  
11  
12  
13  
14  
Start  
Starts the job.  
Numeric Keypad  
Clear  
Enter the number of copies, a password, and other numerical values.  
Deletes numeric values or the last digit entered.  
Changes text to an alternative language.  
Language  
Log In/Out  
Provides password protected access to the System Administration menu,  
which is used to adjust the defaults on the machine.  
15  
Brightness dial  
Adjusts the brightness of the Touch screen.  
Powering on and off  
Switch on the power before operating the machine. The machine  
warms up in approximately five minutes, after which you can make  
copies. Switch off the machine at the end of the day or when it is  
not in use for a long period of time.  
Power on  
To power on the machine:  
1. Open the cover.  
2. Press the power switch to the on position [|].  
NOTE: The "Please wait..." message on the UI indicates that the  
machine is warming up. The machine cannot be used while it is  
warming up.  
Power off  
1. Wait until all copy and print jobs have completely finished.  
2. Press the power switch to the off position [ ].  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
1-4  
     
2. Using basic features  
You will now use some of the basic features of your new Xerox  
4112/4127. As you perform the exercises in this section, you will  
learn how to:  
Load paper in paper trays 1 and 3  
Copy documents with basic copy features  
Check job status  
Check machine status  
Call for service  
Print the Quick Reference for Administrators document  
Before you begin the exercises:  
1. Locate the customer documentation CD that came with your  
Xerox 4112/4127.  
2. Print the Quick Reference for Administrators document  
from the customer CD. Print it as a one-sided letter or A4 size  
document on any printer.  
3. After printing the document, take it to the Xerox 4112/4127.  
You can use it practice making copies during exercises 2 and  
3.  
NOTE: Leave the document at the Xerox 4112/4127 for quick  
reference of System Administrator functions.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-1  
   
2. Using basic features  
Exercise 1: Loading paper  
For this exercise, you will load 8.5 X 11 inch or A4 paper in tray 1  
and load 11 X 17 inch or A3 paper in tray 3.  
Loading paper into Tray 1  
1. Slowly pull out the tray towards you until it stops.  
WARNING: If you pull the tray out using too much force, it can hit  
and injure your knees.  
2. Load 8.5 x 11 inch or A4 paper and align the edge of the paper  
against the left edge of the tray.  
NOTE: Do not load paper exceeding the maximum fill line.  
3. Push the tray in gently until it comes to a stop.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-2  
   
2. Using basic features  
Loading Paper into Tray 3  
1. Slowly pull out the tray towards you until it stops.  
WARNING: If you pull the tray out using too much force, it can hit  
and injure your knees.  
2. Load 11 x 17 inch or A3 paper and align the edge of the paper  
against the left edge of the tray.  
NOTE: Do not load paper exceeding the maximum fill line.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-3  
 
2. Using basic features  
3. Squeeze the paper guide levers (2) and adjust the guides to  
match the size of your paper.  
4. Push the tray in gently until it comes to a stop.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-4  
2. Using basic features  
Exercise 2: How to copy from the document glass  
1. Open the document feeder.  
2. Place the document face down on the document glass.  
3. Close the document feeder.  
4. Press the Services button.  
5. Select the Copy tab, which displays the standard features of a  
copy job. Select a More... button to see additional options for  
the feature.  
More...  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-5  
 
2. Using basic features  
6. Enter the copy quantity.  
7. Press Start.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-6  
2. Using basic features  
Exercise 3: How to copy from the document feeder  
1. Place a multiple page document, face up, in the document  
feeder.  
2. Adjust the document guides so they just touch the edges of  
the paper.  
3. The indicator lights to show that the document is loaded  
correctly.  
4. Press the Services button.  
5. On the Copy screen, select Paper Tray 1, which is loaded  
with 8.5 x 11 inch or A4 paper  
6. On the same screen, select a 2-Sided Copying option.  
Select 1-2 Sided if your originals are 1-sided.  
Select 2-2 Sided if your originals are 2-sided.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-7  
 
2. Using basic features  
7. Select the Copy Output button.  
8. Select a Staple option (your choice).  
9. Select a Hole Punch option (your choice).  
10.Select Save.  
11.Enter the copy quantity 2.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-8  
2. Using basic features  
12.Press Start.  
13.Check the output for the options you selected (2-Sided,  
stapled, punched).  
Exercise 4: How to check the status of your job  
1. Press Job Status on the Control Panel.  
2. Select the Active Jobs tab, which displays jobs that are  
printing or waiting to print.  
3. If there is a job on the Active Jobs tab, touch the job on the  
touch screen.  
Notice that a pop-up menu allows you to delete the job,  
promote it, or display job details.  
4. Select the Completed Jobs tab, which displays all completed  
jobs.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-9  
 
2. Using basic features  
5. Open the View menu, which is used to filter the list.  
6. Select All Jobs.  
7. Locate the copy jobs that you completed and touch one of  
them to display a report.  
8. Select Print This Job Report to print a hard copy.  
9. Select Close.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-10  
2. Using basic features  
Exercise 5: How to check the machine status  
1. Press the Machine Status button.  
2. Read the following tab descriptions.  
The Machine Information tab displays the serial number,  
current system software version, and IP address. Buttons  
provide access to other information, including the Machine  
Configuration, Software Versions, and Paper Tray Status.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-11  
 
2. Using basic features  
The Faults tab provides access to information about faults and  
machine messages.  
Select Current Faults and Instruction to get  
instructions for clearing a fault.  
Select Current Messages to view actions that are  
needed to keep the copier/printer operating properly.  
Select Fault History to see a list of fault codes.  
The Supplies tab provides status information about the  
supplies that are used in the copier/printer. The remaining  
toner is shown on a gauge. The status of other supplies is  
shown as OK, Replace Soon, or Replace Now.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-12  
2. Using basic features  
The Billing Information tab displays the serial number of the  
copier/printer, the names of counters, and current counts.  
Select Usage Counters to view individual counters.  
The Tools tab provides access to setup features. Regular  
users have limited access to basic features. System  
Administrators have access to a full set of features.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-13  
2. Using basic features  
Exercise 6: How to call for service  
Refer to the User Interface when you have a problem with the  
copier/printer. A status code and suggested solutions may be  
displayed on the screen. Follow all steps in the suggested  
solutions until the problem is corrected. If the problem persists,  
call for assistance.  
Before calling Xerox for assistance, gather the following  
information:  
1. A complete description of the problem.  
If copy quality is a problem, have a sample available to help  
you describe the defect.  
2. Any Fault Codes that are displayed on the User Interface.  
3. The machine serial number.  
Press Machine Status and locate the serial number on the  
Machine Information tab.  
In the US, call 1-800-275-9376 extension 871.  
In Canada, call 1-800-939-3769.  
locate a telephone number for your country.  
NOTE: If possible, call from a phone that is near the  
copier/printer.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
2-14  
 
3. Quick Reference for Users  
Getting Help  
For information/assistance, check the following:  
User Guide for information on how to use the Xerox  
4112/4127.  
For online assistance go to: www.xerox.com  
Click the Support and Drivers link.  
In Product Name, type 4112/4127 and click Search.  
From the list presented, locate your model (4112 or 4127).  
Click the appropriate link for the desired information: Support,  
Drivers & Download, or Documentation  
You may also call for technical assistance.  
In the US, call 1-800-275-9376 extension 871.  
In Canada, call 1-800-939-3769.  
Us link to locate a telephone number for your country.  
All Services buttons  
Table 1: All Services buttons  
Icon  
Function  
Icon  
Function  
Copy provides access to the  
Copy screen for programming  
copy jobs.  
Scan to PC creates electronic  
files from hard copy originals and  
sends them to your PC or other  
external storage.  
E-mail allows documents to be  
scanned and e-mailed.  
Send from Mailbox allows you to  
print, e-mail, or fax documents  
from your mailbox.  
Scan to Mailbox creates  
electronic files and stores them  
in mailboxes on the 4112/4127.  
Stored Programming saves and  
stores multiple job steps as a  
single job.  
Network Scanning creates an  
electronic file from a hard copy  
original.  
Job Flow Sheets allows you to  
use more than one service with a  
single template.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
3-1  
     
3. Quick Reference for Users  
User Interface Components  
Table 2: User Interface Components  
Component  
Function  
Component  
Function  
Control Panel  
Allows keypad selection of  
features.  
Press to stop the current copy  
job or communication.  
Touch Screen  
Services  
Allows selections by touching  
the screen.  
Press this button to start the  
copy process.  
Star  
Press this button to access the Numeric Keypad Press these buttons to enter  
services screens, such as  
Copy, Scan to Mailbox, etc.  
numeric values, such as the  
number of copies.  
Job Status  
Press to view Job Status  
feature screens, to confirm or  
cancel jobs, or to confirm or  
print saved documents.  
Clear  
Press this keypad button to  
clear a numeric value or if  
instructed to do so on the User  
Interface.  
Machine Status  
Select Machine Status fea-  
tures such as billing and con-  
sumables information.  
Use this button to select the dis-  
play language.  
Language  
Energy Saver  
Clear All  
Lights when in Power Saver  
mode. Press to cancel Power  
Saver mode.  
Log In/Out  
This button is used to log into  
modes used by the System  
Administrator.  
Clears all programming and  
returns to all default settings.  
Brightness dial  
Use to adjust the brightness of  
the touch screen.  
Interrupt  
Press to interrupt copying or  
printing to promote a higher  
priority job. Press again to  
resume.  
Xerox 4112/4127 Copier/Printer Quick Start Guide  
3-2  
 

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