Phaser 3200MFP
User Guide
604E39320
Table of Contents
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Getting to know your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Component location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12
Ozone Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13
For Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
CE Mark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Environmental Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19
Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-23
Unpacking the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Selecting a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3
Switching On the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14
Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15
Changing the Dial Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-19
Setting Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20
Using the Save Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-21
The Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-23
The Phonebook Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24
The Printer Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-25
The Firmware Update Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-25
Xerox Phaser 3200MFP
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Table of Contents
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2
Via the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2
Supported operating systems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2
Configuring TCP/IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Configuring EtherTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4
Restoring the network configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4
Resetting the network interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4
4 Paper Handling
Selecting Print Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
Using the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
Using the Manual Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Loading Paper for Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Preparing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Selecting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5
Special Copy Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7
Copy Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Changing the Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Setting the Time Out Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Installing Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2
Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-6
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-7
Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-15
Printing Posters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17
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Using Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23
Setting Up a Host Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27
Setting Up a Client Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28
Advanced . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-29
Using Status Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-30
Opening the Troubleshooting Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-31
Using Your Printer in Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32
Installing the Unified Linux Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32
Using the Unified Driver Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-35
Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-40
Installing Software for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-46
Setting Up the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-48
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-49
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-52
(Phaser 3200MFP/N only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5
Enabling network scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10
Adjusting the Document Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-5
Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7
Redialing the Last Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7
Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8
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Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9
About Receiving Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9
Loading Paper for Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9
Receiving Automatically in Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-10
Receiving Manually in Tel Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-10
Receiving Faxes in the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12
Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13
Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-14
Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-16
Printing a Phonebook List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-17
Canceling a Scheduled Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-22
Additional Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-22
Using Secure Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-22
Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-23
Forwarding faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-26
Installing PC-Fax Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-28
Clearing the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2
Cleaning Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3
Cleaning the Inside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3
Cleaning the Scan Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-5
Print Cartridge Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6
Expected Cartridge Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6
Redistributing Print Cartridge Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6
Replacing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7
Setting the Notify Toner Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8
Cleaning the Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-9
Replacing the ADF Rubber Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11
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10 Troubleshooting
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4
In the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4
In the Manual Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5
In the Paper Exit Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6
Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8
Clearing LCD Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9
Toner cartridge-related messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-13
Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-14
Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-15
Printing Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-18
Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-24
Common Windows Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-25
Common Linux Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-27
General Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2
Scanner and Copier Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3
Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-4
Facsimile Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5
Paper Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-6
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-6
Supported Sizes of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-7
Guidelines for Using Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-8
Paper Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-9
Paper Output Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-10
Paper Storage Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-10
Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-11
Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13
Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13
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Table of Contents
Table of Contents-6
Xerox Phaser 3200MFP
1
Welcome
About This Guide
This User Guide provides information you need for setting up your machine. It
also provides all the detailed instructions for using your machine as a printer,
scanner, copier and facsimile and information for maintaining and
troubleshooting the machine.
Throughout this User Guide some terms are used interchangeably:
•
•
•
•
Paper is synonymous with media.
Document is synonymous with original.
Page is synonymous with sheet.
Xerox Phaser 3200MFP is synonymous with the machine.
The following table offers further information about the conventions used
within this Guide.
Convention
Description
Example
Italic Typeface
Used to emphasize a word or
phrase. In addition,
Xerox Phaser 3200MFP.
references to other
publications are displayed in
Italic typeface.
Bold Typeface
Used to emphasize the
selection of a feature mode or
button.
Select the resolution
required by pressing
Resolution.
NOTE: For instructions on
loading paper, refer to
Notes
Provides additional
information relating to the
procedure.
CAUTION: DO NOT use
organic or strong
chemical solvents or
aerosol cleaners.
Caution
Cautions are statements that
may cause mechanical
damage to the machine as a
result of an action.
WARNING: This product
must be connected to a
protective earthing
circuit.
Warning
Used to alert users to the
possibility of personal injury.
Related Information Sources
Information available for the product consists of:
- This User Guide
- The Quick Install Guide
- The Xerox website http://www.xerox.com
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Xerox Phaser 3200MFP
1
Welcome
Getting to know your machine
Component location
These are the main components of your machine:
Front View
Document
Guide
Document
Cover
Document
Input Tray
Document
Output Tray
Automatic
Document Feeder
Document Glass
Control Panel
Print Cartridge
Paper Output
Extension
Paper Input
Tray
Front Door
Output Tray
(Face Down)
Manual Tray
Xerox Phaser 3200MFP
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1
Welcome
Rear View
Rear Cover
Power
Switch
EXT. Jack
Line Jack
AC Power Cord
Connector
USB port
Network port*
NOTE: If your country has a different telephone connection
system, this socket may be blocked.
* Phaser 3200MFP/N Only
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Xerox Phaser 3200MFP
1
Welcome
Control Panel Functions
1
2
3
4
5
6
7
8
10
9
Feature
Description
Lighten/Darken
Adjusts the brightness of the image for the current copy and
e-mail job.
1
2
Original Type
Selects the document type for the current copy and e-mail job.
Reduce/Enlarge
Makes the image on the copy smaller or larger than the
original.
Favorite Copy
Allows you to use one of the special copy features, such as
Clone, Collation, Auto Fit, ID Card Copy, 2/4 Up (multiple
pages on a sheet), and Poster copying after assigning it. For
3
Resolution
Adjusts the resolution of the documents for the current fax
job.
Copy
Scan
Select to Activate the Copy Mode.
Allows you to access a list of your PC software programs
that an image can be scanned to. You must create the scan
list using the Xerox software (ControlCentre) provided with
4
5
Fax
Select to Activate the Fax Mode.
Displays the special features, current status and prompts
during an operation.
Xerox Phaser 3200MFP
1-5
1
Welcome
Feature
Phone Book
Description
Allows you to store frequently-dialed fax numbers and e-mail
addresses in memory or search for stored fax numbers and
e-mail addresses.
Manual Dial
Broadcasting
Redial/Pause
Engages the telephone line.
6
7
Allows you to send a fax to multiple destinations.
In Standby mode, redials the last number or in Edit mode,
inserts a pause into a fax number.
Number Keypad
Stop/Clear
Dials a number or enters alphanumeric characters for Fax
and Copy functions. Also allows you to edit e-mail
addresses.
Stops an operation at any time.
In Standby mode, clears/cancels the copy options, such as
the brightness, the document type setting, the copy size,
and the number of copies.
8
9
Start
Starts a job.
Used to scroll through the available options for the selected
menu items on the display.
Enter
Menu
Exit
Confirms the selection on the display.
10
Enters Menu mode and scrolls through the menus available.
Sends you back to the upper menu level. Used to Exit menu
functions.
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Xerox Phaser 3200MFP
1
Welcome
Special Features
Your new machine is equipped with special features that improve the print
quality. You can:
Print with excellent quality and high speed
•
•
You can print up to 1200 dots per inch (dpi).
Up to 24 pages per minute in A4 Letter
,
.
Paper tray capacity and media recommendations
•
•
•
Manual tray supports one sheet of envelopes, labels, transparencies,
custom-sized materials, postcards and heavy paper.
250
Standard 250-sheet tray supports standard type and size of paper. Also,
standard tray supports one sheet of special materials.
100-sheet output tray supports convenient access.
Create professional documents
•
Print Watermarks. You can customize your documents with words, such
as “Confidential”. For details, see Chapter 6, Printing
.
•
Print Posters. The text and pictures of each page of your document are
enlarged and printed across the sheet of paper and taped together to form
a poster. For details, see Chapter 6, Printing
.
Save time and money
•
Allows you to use the Toner Save mode to save the toner. For details, see
Chapter 6, Printing.
•
•
•
You can print multiple pages on one single sheet of paper to save paper.
You can use preprinted forms and letterhead on plain paper.
This machine automatically conserves electricity by substantially
reducing power consumption when not printing.
•
This machine meets Energy Star guidelines for energy efficiency.
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Print in various environments
•
•
•
You can print in Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista
Compatible with Linux and Macintosh (Phaser 3200MFP/N only
.
).
Zoran IPS Emulation* is compatible with PostScript 3 (PS) and enables
PS printing (Phaser 3200MFP/N only).
* Zoran IPS Emulation is compatible with PostScript 3
• © Copyright 1995-2005, Zoran Corporation.
All rights reserved. Zoran, the Zoran logo,
IPS/PS3 and OneImage are trademarks of
Zoran Corporation.
* 136 PS3 fonts
Contains UFST and MicroType from Monotype Imaging Inc.
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Customer Support
If you need assistance during or after product installation, please visit the
Xerox website for online solutions and support:
http://www.xerox.com
If you require further assistance, call our experts at the Xerox Welcome
Center, or contact your local representative. When telephoning please quote
the machine serial number. Use the space below to make a note of the
machine serial number:
# ____________________________________________
Serial Number
The Xerox Welcome Center or local representative telephone number is
provided when the machine is installed. For convenience and future
reference, please record the telephone number in the space below:
Xerox Welcome Center or local representative telephone number:
# __________________________________________________
Xerox US Welcome Center:1-800-821-2797
Xerox Canada Welcome Center:1-800-93-XEROX (1-800-939-3769)
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Safety Notes
Read these safety notes carefully before using this product to ensure you
operate the equipment safely.
Your Xerox product and recommended supplies have been designed and
tested to meet strict safety requirements. These include safety agency
approval, and compliance to established environmental standards. Please
read the following instructions carefully before operating the product and refer
to them as needed to ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have
been verified using Xerox materials only.
WARNING: Any unauthorized alteration, which may include the
addition of new functions or connection of external devices, may impact
the product certification. Please contact your authorized local dealer for
more information
Warning Markings
All warning instructions marked on or supplied with the product should be
followed.
WARNING: This WARNING alerts users to areas of the
product where there is the possibility of personal injury.
WARNING: This WARNING alerts users to areas of the
product where there are heated surfaces, which should not be
touched.
Electrical Supply
This product shall be operated from the type of electrical supply indicted on
the product’s data plate label. If you are not sure that your electrical supply
meets the requirements, please consult your local power company for advice.
WARNING: This product must be connected to a protective
earth circuit.
This product is supplied with a plug that has a protective earth pin.
This plug will fit only into an earthed electrical outlet. This is a safety feature.
To avoid risk of electric shock, contact your electrician to replace the electrical
outlet if you are unable to insert the plug into it. Never use an earthed adapter
plug to connect the product to an electrical outlet that lacks an earth
connection terminal.
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Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas
only. Operator access to hazardous areas is restricted with covers or guards,
which would require a tool to remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the user
documentation supplied with the product. Do not carry out any maintenance
on this product which is not described in the customer documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet.
Always use materials specifically designated for this product. The use of other
materials may result in poor performance and may create a hazardous
situation. Do not use aerosol cleaners, they may be explosive and flammable
under certain circumstances.
WARNING - Electrical Safety Information
•
Only Use the power cord supplied with this equipment.
•
Plug the power cord directly into a grounded electrical outlet. Do not use
an extension cord. If you do not know whether or not an outlet is
grounded, consult a qualified electrician.
•
•
Improper connection of the equipment-grounding conductor can result in
electrical shock.
Do not place this equipment where people might step on or trip on the
power cord.
•
•
•
•
Do not override or disable electrical or mechanical interlocks.
Do not obstruct the ventilation openings.
Never push objects of any kind into slots or openings on this equipment
If any of the following conditions occur, switch off the power to the
machine immediately and disconnect the power cord from the electrical
outlet. Call an authorized local service representative to correct the
problem.
– The equipment emits unusual noise or odors.
– The power cord is damaged or frayed.
– A wall panel circuit breaker, fuse, or other safety device has been
tripped.
– Liquid is spilled into the copier/printer.
– The equipment is exposed to water.
– Any part of the equipment is damaged.
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Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to
the back of the machine as a plug-in device. To remove all electrical power
from the equipment, disconnect the power cable from the electrical outlet.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedure
other than those specified herein may result in hazardous light
exposure.
With specific regard to laser safety, the equipment complies with performance
standards for laser product set by government, national and international
agencies as a Class 1 laser product. It does not emit hazardous light, as the
beam is totally enclosed during all phases of customer operation and
maintenance.
Operational Safety Information
To ensure the continued safe operation of your Xerox equipment, follow these
safety guidelines at all times.
Do These:
•
Always connect equipment to a correctly grounded power outlet. If in
doubt, have the outlet checked by a qualified electrician.
•
This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This
plug will fit only into an earthed electrical outlet. This is a safety feature.
To avoid risk of electric shock, contact your electrician to replace the
electrical outlet if you are unable to insert the plug into it. Never use a plug
that lacks an earth connection terminal to connect the product to an
electrical outlet.
•
•
Always follow all warnings and instructions that are marked on or supplied
with the equipment.
Always locate the equipment in an area that has adequate ventilation, and
the room for servicing. For minimum dimensions see Clearance Space on
•
•
Always use materials and supplies specifically designed for your Xerox
equipment. Use of unsuitable materials may result in poor performance.
Always unplug this equipment from the electrical outlet before cleaning.
Do Not Do These:
•
Never use a plug that lacks an earth connection terminal to connect the
product to an electrical outlet.
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•
•
Never attempt any maintenance function that is not specifically described
in this documentation.
This equipment should not be placed in a built-in installation unless proper
ventilation is provided. Please contact your Authorized local dealer for
further information.
•
Never remove covers or guards that are fastened with screws. There are
no operator serviceable areas within these covers.
•
•
•
Never locate the equipment near a radiator or any other heat source.
Never push objects of any kind into the ventilation openings.
Never override or "cheat" any of the electrical or mechanical interlock
devices.
•
Never operate the equipment if you notice unusual noises or odors.
Disconnect the power cord from the electrical outlet and contact your local
Xerox Service Representative or Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedure that is not specifically described
in the documentation that is supplied with your printer.
•
Do not use aerosol cleaners. The use of cleaners that are not approved
may cause poor performance of the equipment, and could create a
dangerous condition.
•
•
•
Use supplies and cleaning materials only as directed in this manual. Keep
all of these materials out of the reach of children.
Do not remove covers or guards that are fastened with screws. There are
no parts behind these covers that you can maintain or service.
Do not perform any maintenance procedures unless you have been
trained to do them by an authorized local dealer or unless a procedure is
specifically described in the user manuals.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone
produced is heavier than air and is dependent on copy volume. Providing the
correct environmental parameters as specified in the Xerox installation
procedure will ensure that the concentration levels meet safe limits.
If you need additional information about ozone, please request the Xerox
publication Ozone by calling 1-800-828-6571 in the United States and
Canada. In other markets please contact your authorized local dealer or
Service Provider.
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For Consumables
Store all consumables in accordance with the instructions given on the
package or container.
•
•
Keep all consumables away from the reach of children.
Never throw toner, print cartridges or toner containers into an open flame.
Radio Frequency Emissions
FCC Information to the User
This device complies with Part 15 of the FCC Rules. Operation is subject to
the following two conditions:
– This device may not cause harmful interference, and
– This device must accept any interference received, including
interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or more
of the following measures:
– Reorient or relocate the receiving antenna.
– Increase the separation between the equipment and receiver.
– Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
– Consult the dealer or experienced radio TV technician for help.
NOTE: Change or modifications not expressly approved by the
manufacturer responsible for compliance could void the user's authority to
operate the equipment.
Product Safety Certification
This product is certified by the following Agency using the Safety standards
listed.
Agency
Standard
Underwriters Laboratories Inc.
UL60950-1 1st (2003) (USA/
Canada)
Intertek ETL Semko
IEC60950-1 Edition 1 (2001)
This product was manufactured under a registered ISO9001 Quality system.
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Welcome
Regulatory Information
CE Mark
The CE mark applied to this product symbolizes Xerox's declaration of
conformity with the following applicable Directives of the European Union as
of the dates indicated:
December 12, 2006: Council Directive 2006/95/EEC amended by Council
Directive 93/68/EEC, approximation of the laws of the member states related
to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of
the member states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity.
A full declaration of conformity, defining the relevant directives and referenced
standards, can be obtained from your Authorized local dealer.
WARNING: In order to allow this equipment to operate in proximity to
Industrial Scientific and Medical (ISM) equipment, the external radiation
from the ISM equipment may have to be limited or special mitigation
measures taken.
WARNING: Shielded interface cables must be used with this product to
maintain compliance with Council Directive 89/336/EEC.
For Fax Function
USA
FAX Send Header Requirements:
The telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device, including a Fax machine,
to send any message unless such message clearly contains in a margin at the
top or bottom of each transmitted page or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity,
or other individual sending the message and the telephone number of the
sending machine or such business, other entity or individual. (The telephone
number provided may not be a 900 number or any other number for which
charges exceed local or long distance transmission charges.)
In order to program this information into your FAX machine refer to Setting the
time, please refer Setting the Date and Time – page 2-17.
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Welcome
Data Coupler Information:
This equipment complies with Part 68 of the FCC rules and the requirements
adopted by the Administrative Council for Terminal Attachments (ACTA). On
the rear of this equipment is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the Telephone Company.
A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant telephone cord and modular
plug is provided with this product. It is designed to be connected to a
compatible modular jack that is also compliant. See installation instructions
for details.
You may safely connect the machine to the following standard modular jack:
USOC RJ-11C using the compliant telephone line cord (with modular plugs)
provided with the installation kit. See installation instructions for details.
The Ringer Equivalence Number (or REN) is used to determine the number of
devices that may be connected to a telephone line. Excessive RENs on a
telephone line may result in the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local Telephone Company. For
products approved after July 23, 2001, the REN for this product is part of the
product identifier that has the format US:AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3). For earlier products, the REN is separately shown on the label.
If this Xerox equipment causes harm to the telephone network, the Telephone
Company will notify you in advance that temporary discontinuance of service
may be required. But if advance notice isn't practical, the Telephone Company
will notify the customer as soon as possible. Also, you will be advised of your
right to file a complaint with the FCC if you believe it is necessary.
The Telephone Company may make changes in its facilities, equipment,
operations or procedures that could affect the operation of the equipment. If
this happens the Telephone Company will provide advance notice in order for
you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or warranty
information, please contact the appropriate service center; details of which are
displayed either on the machine or contained within the user guide. If the
equipment is causing harm to the telephone network, the Telephone
Company may request that you disconnect the equipment until the problem is
resolved.
Repairs to the machine should be made only by a Xerox representative or an
authorized Xerox service agency. This applies at any time during or after the
service warranty period. If unauthorized repair is performed, the remainder of
the warranty period is null and void. This equipment must not be used on party
lines. Connection to party line service is subject to state tariffs. Contact the
state public utility commission, public service commission or corporation
commission for information.
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If your office has specially wired alarm equipment connected to the telephone
line, ensure the installation of this Xerox equipment does not disable your
alarm equipment. If you have questions about what will disable alarm
equipment, consult your Telephone Company or a qualified installer.
CANADA
NOTE: The Industry Canada label identifies certified equipment. This
certification means that the equipment meets certain telecommunications
network protective, operational and safety requirements as prescribed in the
appropriate Terminal Equipment Technical Requirements document(s). The
Department does not guarantee the equipment will operate to the users
satisfaction.
Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecommunications company. The
equipment must also be installed using an acceptable method of connection.
The customer should be aware that compliance with the above conditions may
not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to this
equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe systems, if present, are connected together. This precaution may be
particularly important in rural areas.
CAUTION: Users should not attempt to make such connections
themselves, but should contact the appropriate electric inspection
authority, or electrician, as appropriate.
NOTE: The Ringer Equivalence Number (REN) assigned to each terminal
device provides an indication of the maximum number of terminals allowed to
be connected to a telephone interface. The termination on an interface may
consist of any combination of devices subject only to the requirement that the
sum of the Ringer Equivalent Numbers of all of the devices does not exceed
5.
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Europe
Certification to 1999/5/EC Radio Equipment &
Telecommunications Terminal Equipment Directive
This Xerox product has been self-certified by Xerox for pan-European single
terminal connection to the analogue public switched telephone network
(PSTN) in accordance with Directive 1999/5/EC.
The product has been designed to work with the national PSTNs and
compatible PBXs of the following countries:
Austria
Germany
Greece
Iceland
Ireland
Luxembourg
Netherlands
Norway
Sweden
Belgium
Denmark
France
Italy
Switzerland
United Kingdom
Finland
Portugal
Spain
Czech Republic
Hungary
Poland
Bulgaria
Romania
In the event of problems, you should contact your local Xerox representative
in the first instance.
This product has been tested to and is compliant with TBR21, a technical
specification for terminal equipment for use on analogue-switched telephone
networks in the European Economic Area.
The product may be configured to be compatible with other country networks.
Please contact your Xerox representative if it needs to be reconnected to
another country's network.
NOTE: Although this product can use either loop disconnect (pulse) or
DTMF (tone) signaling it is recommended that it is set to use DTMF signaling.
DTMF signaling provides reliable and faster call setup.
Modification, connection to external control software or to external control
apparatus not authorized by Xerox, will invalidate its certification.
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Environmental Compliance
USA
ENERGY STAR
®
As an ENERGY STAR partner, Xerox Corporation has determined that (the
basic configuration of) this product meets the ENERGY STAR guidelines for
energy efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered United States
trademarks.
The ENERGY STAR Imaging Equipment Program is a team effort between
U.S., European Union and Japanese governments and the office equipment
industry to promote energy-efficient copiers, printers, fax, multifunction
machine, personal computers, and monitors. Reducing product energy
consumption helps combat smog, acid rain and long-term changes to the
climate by decreasing the emissions that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory. Your machine will
be delivered with the timer for switching to Power Save Mode from the last
copy/print out, set at 15 minutes. A more detailed description of this feature
together with instructions on changing the default time to suit your work
pattern can be found in the Machine Setup Section of this guide.
Canada
Environmental Choice
Terra Choice Environmental Serviced, Inc. of Canada has verified that this
product conforms to all applicable Environmental Choice EcoLogo
requirements for minimized impact to the environment.
As a participant in the Environmental Choice program, Xerox Corporation has
determined that this product meets the Environmental Choice guidelines for
energy efficiency.
Environment Canada established the Environmental Choice program in 1988
to help consumers identify environmentally responsible products and
services. Copier, printer, digital press and fax products must meet energy
efficiency and emissions criteria, and exhibit compatibility with recycled
supplies. Currently, Environmental Choice has more than 1600 approved
products and 140 licensees. Xerox has been a leader in offering EcoLogo
approved products.
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Illegal Copies
USA
Congress, by statute, has forbidden the reproduction of the following subjects
under certain circumstances. Penalties of fine or imprisonment may be
imposed on those guilty of making such reproductions.
1. Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness National Bank Currency
Coupons from Bonds
Silver Certificates
Federal Reserve Bank Notes
Gold Certificates
Treasury Notes
United States Bonds
Federal Reserve Notes
Certificates of Deposit
Fractional Notes
Paper Money
Bonds and Obligations of certain agencies of the government, such as
FHA, etc
Bonds. (U.S. Savings Bonds may be photographed only for publicity
purposes in connection with the campaign for the sale of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a legal
document on which there is a canceled revenue stamp, this may be done
provided the reproduction of the document is performed for lawful
purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic purposes,
Postage Stamps may be photographed, provided the reproduction is in
black and white and is less than 75% or more than 150% of the linear
dimensions of the original.)
Postal money Orders.
Bills, Checks, or Draft of money drawn by or upon authorized officers of the
United States.
Stamps and other representatives of value, of whatever denomination,
which have been or may be issued under any Act of Congress.
2. Adjusted Compensation Certificates for Veterans of the World Wars.
3. Obligations or Securities of any Foreign Government, Bank, or
Corporation.
4. Copyrighted materials, unless permission of the copyright owner has
been obtained or the reproduction falls within the "fair use" or library
reproduction rights provisions of the copyright law. Further information of
these provisions may be obtained from the Copyright Office, Library of
Congress, Washington, D.C. 20559. Ask for Circular R21.
5. Certificates of Citizenship or Naturalization. (Foreign Naturalization
Certificates may be photographed.)
6. Passports. (Foreign Passports may be photographed.)
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7. Immigration Papers.
8. Draft Registration Cards.
9. Selective Service Induction Papers that bear any of the following
Registrant's information:
Earnings or Income
Dependency Status
Court Record
Previous military service
Physical or mental condition
Exception: United States military discharge certificates may be
photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by military
personnel, or by members of the various Federal Departments, such as
FBI, Treasury, etc. (unless photograph is ordered by the head or such
department or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title.
The above list is not all-inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your attorney.
Canada
Parliament, by statute, has forbidden the reproduction of the following
subjects under certain circumstances. Penalties of fine or imprisonment may
be imposed on those guilty of making such reproductions.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a public body or
authority in Canada, or of a court of law.
5. Proclamations, orders, regulations or appointments, or notices thereof
(with intent to falsely cause same to purport to have been printed by the
Queen's Printer for Canada, or the equivalent printer for a province).
6. Marks, brands, seals, wrappers or designs used by or on behalf of the
Government of Canada or of a province, the government of a state other
than Canada or a department, board, Commission or agency established
by the Government of Canada or of a province or of a government of a
state other than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue by the
Government of Canada or of a province or by the government of a state
other than Canada.
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8. Documents, registers or records kept by public officials charged with the
duty of making or issuing certified copies thereof, where the copy falsely
purports to be a certified copy thereof.
9. Copyrighted material or trademarks of any manner or kind without the
consent of the copyright or trademark owner.
The above list is provided for your convenience and assistance, but it is not
all-inclusive, and no liability is assumed for its completeness accuracy. In
case of doubt, consult your solicitor.
Other countries
Copying certain documents may be illegal in your country. Penalties of fine or
imprisonment may be imposed on those found guilty of making such
reproductions.
Currency notes
Bank notes and cheques
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness
or accuracy. In case of doubt, contact your legal counsel.
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Product Recycling and Disposal
If you are managing the disposal of your Xerox product, please note that the
product may contain lead, mercury, perchlorate and other materials whose
disposal may be regulated due to environmental considerations. The presence
of lead, mercury and perchlorate is fully consistent with regulations applicable
at the time that the product was placed on the market. For disposal information,
contact your local authorities. Perchlorate Material - This product may contain
one or more Perchlorate-containing devices, such as batteries. Special
handling may apply.
Please see www.dtxc.ca.gov/hazardouswasteperchlorate for more information.
Xerox operates an equipment takeback and reuse/recycle program. Contact
your Xerox sales representative ( 1-800-ASK-XEROX ) to determine whether
this Xerox product is part of the program. For more information about Xerox
environmental programs, visit www.xerox.com/environment or for recycling and
disposal information, contact your local authorities. In the United States, you
may also refer to the Electronic Industries Alliance web site: www.eiae.org.
European Union
WEEE Directive 2002/96/EC
Some equipment may be used in both a domestic/household and a
professional/business application.
Domestic/Household Environment
Application of this symbol on your equipment is confirmation that you should
not dispose of the equipment in the normal household waste stream.
In accordance with European legislation, end of life electrical and electronic
equipment subject to disposal must be segregated from household waste.
Private households within EU member states may return used electrical and
electronic equipment to designated collection facilities free of charge. Please
contact your local disposal authority for information.
In some member states, when you purchase new equipment, your local
retailer may be required to take back your old equipment free of charge.
Please ask you retailer for information.
Professional/Business Environment
Application of this symbol on your equipment is confirmation that you must
dispose of this equipment in compliance with agreed national procedures.
In accordance with European legislation, end of life electrical and electronic
equipment subject to disposal must be managed within agreed procedures.
Prior to disposal, please contact your local dealer or Xerox representative for
end of life takeback information.
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Xerox Phaser 3200MFP
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Getting Started
Unpacking the machine
1. Remove the machine and all accessories from the packing carton. Make
sure that the machine has been packed with the following items:
NOTE: The appearance of the power cord and the telephone line cord may
differ depending on your country’s specifications. The Power Cord must be
plugged into a grounded power socket.
NOTE: The CD-ROMs contain the Xerox printer driver, scan drivers,
software, Network Scan, User Guide, Status Monitor and ControlCentre.
NOTE: Components may differ from country to country. You should use the
telephone line cord which is supplied with your machine. If you are replacing
it with another vendor’s, it should be AWG #26 or larger telephone line cord.
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GettingStarted
2. Remove the packing tape from the front, back, and sides of the machine.
Tape
Selecting a Location
Select a level, stable place with adequate space for air circulation around the
machine. Allow extra space for opening doors and trays.
The area should be well-ventilated and away from direct sunlight or sources
of heat, cold, and humidity. Do not set the machine close to the edge of a desk
or table.
Clearance Space
The diagram shows the space that
should be left around the machine for
access and ventilation.
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Getting Started
Installing the Print Cartridge
1. Open the front door.
2. Remove the Print Cartridge
from its bag and remove the paper
protecting the cartridge by pulling the
packing tape.
3. Thoroughly rock the cartridge 5 or 6
times to distribute the toner. This will
loosen the toner and make sure that
you get the maximum copies from the
cartridge.
NOTE: If toner gets on your clothing, wipe it
off with a dry cloth and wash clothing in cold
water. Hot water sets toner into fabric.
CAUTION: To prevent damage, do not expose the Print Cartridge to
light for more than a few minutes. Cover it with a piece of paper if left
exposed for more than a few minutes.
CAUTION: Do not touch the green underside of the Print Cartridge. Use
the handle on the cartridge when lifting the cartridge to avoid touching
this area.
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GettingStarted
4. Unfold the Print Cartridge
handle. Hold the handle and
insert the cartridge into the
machine until it snaps into
place.
NOTE: When inserting or
removing the Print Cartridge
take care not to scratch it
against the machine frame. This
will damage the cartridge and
may produce marks on the
copies.
5. Close the front door. If the
door is not firmly closed,
printing errors may occur.
NOTE: When printing text at 5%
coverage, you can expect a print
cartridge life of approximately
2,000/3,000 pages. (1,500
pages for the print cartridge that
is shipped with the machine.)
Xerox Phaser 3200MFP
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2
Getting Started
Loading Paper
2
The tray can hold a maximum of 250 sheets of 20 lb (75 g/m ) plain paper.
1. Pull the tray toward you to open.
2. Squeeze the rear guide and pull
it out to extend the tray.
3. Fan the edges of the paper stack
to separate the pages. Gently tap
the stack on a flat surface to
even up the edges.
4. Load paper into the tray to
register at the rear, left corner of
the tray. Make sure that all four
corners lay flat in the tray.
NOTE: Do not put too much paper in
the tray. Over filling the tray may
cause paper jams.
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GettingStarted
5. Squeeze the rear guide and side guide and move them so that they just
touch the edge of the paper stack.
NOTE: Do not push the guides hard
against the paper stack to cause the
stack to bend. If you do not adjust the
paper side guide correctly, paper jams
may occur.
Xerox Phaser 3200MFP
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2
Getting Started
Making Connections
1. Plug one end of the supplied
telephone line cord into the LINE
jack on the machine and the
other end into the telephone wall
socket.
To the wall socket
2. Plug the cord of your extension
phone or answering machine into
the EXT. jack.
NOTE: If you want to use your
machine to receive both faxes and
voice calls, you will need to connect
a telephone and/or answering
machine to your machine.
To an extension phone or
answering machine
For Users in the UK:
UK users should plug the cord of
the extension phone into the
supplied TAM lead and plug the
cord of the TAM lead into the
EXT. jack on the back of the
machine.
NOTE: Use the TAM lead and the
telephone line cord supplied with
your machine.
In the United Kingdom, if a three-wire
type (SHUNT-wire, older equipment)
telephone or answering machine is
TAM lead
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GettingStarted
connected to the EXT. jack on the machine, the external equipment will fail to
ring when receiving an incoming call as the machine is designed to operate
with the latest technology. To prevent this incompatibility, use two-wire (newer
equipment) telephones or answering machines.
For Users in Germany
For Users in France
Xerox Phaser 3200MFP
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2
GettingStarted
Switching On the Machine
1. Plug one end of the supplied
power cord into the AC socket
on the machine and the other
end into a properly grounded AC
outlet.
2. Press the power switch to turn
the machine on. “Warming Up
Please Wait” appears on the
display indicating that the
machine is now on.
To view your display text in
another language, see Changing
To the AC outlet
WARNING: The fusing area
inside the machine is hot. Be careful not to touch hot surfaces when
accessing this area.
CAUTION: Do not disassemble the machine with power on. If you do,
you may receive an electric shock.
Xerox Phaser 3200MFP
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2
Getting Started
Installing Printer Software
NOTE: You must install software using the supplied CD-ROM after you have
set up your machine and connected it to your computer. For details, see
Chapter 6, Printing.
The CD-ROM provides you with the following software:
Programs for Windows
To use your machine as a printer and scanner in Windows, you must install
the MFP driver. You can install some or all the following components:
•
•
•
Printer driver- Use this driver to take full advantage of your printer’s
features.
Scan driver- TWAIN and Windows Image Acquisition (WIA) driver is
available for scanning documents on your machine.
ControlCentre Use this program to create phonebook entries and configure
-
the destination of the scan button. You can also update the firmware of the
machine.
•
•
Status Monitor- This program appears when printing error occurs.
Network Scan: This program allows you to scan a document on your
machine and save it to a network-connected computer
(Phaser 3200MFP/N only).
Macintosh Driver (Phaser 3200MFP/N only)
You can print and scan to and from Macintosh operating systems using your
machine.
Linux Driver
You can print and scan to and from Linux operating systems using your
machine. (Direct and Network)
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GettingStarted
System Requirements
Your machine supports following operating system.
Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista
The following table shows Windows requirements.
Item
Requirements
Recommended
CPU
Windows 98/Me/2000
Pentium II 400 MHz Pentium III 933
or higher MHz
Windows XP(32/64bit)/
2003(32/64bit)/Vista
Pentium III 933 MHz Pentium IV 1
or higher
GHz
RAM
Windows 98/Me/2000
64 MB or higher
128 MB or higher
128 MB
256 MB
Windows XP(32/64bit)/
2003(32/64bit)
Windows Vista
512 MB or higher
300 MB or higher
1 GB or higher
1 GB
1 GB
5 GB
Freedisk Windows 98/Me/2000
space
Windows XP(32/64bit)/
2003(32/64bit)
Windows Vista
15 GB
15 GB or more
Internet
Windows 98/Me/2000/
5.0 or higher
Explorer XP(32/64bit)/2003(32/64bit)
7.0 or higher
Windows Vista
Macintosh 10.3 ~ 10.4 - See Installing Software for Macintosh – page 6-46
Xerox Phaser 3200MFP
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2
Getting Started
Printer Driver Features
Your printer drivers support the following standard features:
Paper source selection
Paper size, orientation and media type
Number of copies
•
•
•
The following table lists the features supported by your printer drivers.
PostScript
PCL6
(Phaser 3200MPF/N only)
Feature
Windows
Windows
Macintosh
Linux
Toner Save
Y
Y
Y
Y
Y
Y
N
Y
N
Y
N
Y
Y
Y
Print quality option
Poster printing
N
Multiple pages per
sheet (N-up)
Y(2,4)
Fit to page printing
Scale printing
Watermark
Y
Y
Y
Y
Y
Y
N
N
Y
Y
N
N
N
N
N
N
Overlay
NOTE: For details about installing software and using its features, see
Chapter 6, Printing.
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GettingStarted
Changing the Display Language and Country
Setting Language
To change the language that displays on the control panel, follow these steps:
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until “Language” appears on the bottom
line of the display.
3. Press Enter. The current setting appears on the bottom line of the
display.
4. Press the scroll button ( or ) until the language you want appears on
the display.
5. Press Enter to save the selection.
6. To return to Standby mode, press Stop/Clear.
Setting the Machine ID
In some countries, you are required by law to indicate your fax number on any
fax you send. The Machine ID, containing your telephone number and name
(or company name), will be printed at the top of each page sent from your
machine.
1. Press Menu until “Machine Setup” appears on the top line of the display.
The first available menu item, “Machine ID”, displays on the bottom line.
2. Press Enter. The display asks you to enter the fax number.
3. If there is a number already set, the number appears.
4. Enter your fax number using the number keypad.
NOTE: If you make a mistake while entering numbers, press the button to
delete the last digit.
5. Press Enter when the number on the display is correct. The display asks
you to enter an ID.
6. Enter your name or the company name using the number keypad.
7. You can enter alphanumeric characters using the number keypad, and
include special symbols by pressing the 0 button.
8. For details on how to use the number keypad to enter alphanumeric
characters, see Entering Characters Using the Number Keypad – page
2-16.
9. If you want to enter the same letter or number in succession (e.g. SS,
AA, 777), enter one digit, move the cursor by pressing the button and
enter the next digit.
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2
Getting Started
10. If you want to insert a space in the name, you can also use the button
to move the cursor to skip the position.
11. Press Enter when the name on the display is correct.
12. To return to Standby mode, press Stop/Clear.
Entering Characters Using the Number Keypad
As you perform various tasks, you need to enter names and numbers. For
example, when you set up your machine, you enter your name (or your
company’s name) and telephone number. When you store one or two digit
speed dial or group dial numbers, you may also enter the corresponding
names.
To enter alphanumeric characters:
1. When you are prompted to enter a letter, locate the button
labeled with the character you want. Press the button until
the correct letter appears on the display.
For example, to enter the letter O, press 6, labeled with
“MNO”.
Each time you press 6, the display shows a different letter,
M, N, O, and finally 6.
You can enter special characters, such as space, plus sign, and etc. For
details, see Keypad Letters and Numbers on page 17.
2. To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by
pressing the button and then press the button labeled with the letter you
want. The cursor will move to the right and the next letter will appear on
the display.
You can enter a space by pressing 1 once, and by using the cursor button.
3. When you finish entering letters, press Enter.
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GettingStarted
Keypad Letters and Numbers
Key
Assigned numbers, letters, or characters
1
2
3
4
5
6
7
8
9
0
Space
1
A
D
G
J
B
C
2
3
E
F
I
H
K
4
L
5
M
P
T
N
Q
U
X
O
6
R
V
Y
_
S
7
9
8
W
Z
.
@
-
+
,
‘
/
*
#
&
0
Changing Numbers or Names
If you make a mistake while entering a number or name, press the button to
delete the last digit or character. Then enter the correct number or character.
Inserting a Pause
With some telephone systems, you must dial an access code (9, for example)
and listen for a second dial tone. In such cases, you must insert a pause in the
telephone number.
To insert a pause, press Redial/Pause at the appropriate place while entering
the telephone number. A “−” appears on the display at the corresponding
location.
Setting the Date and Time
When you turn the machine on for the first time, the display prompts you to
enter the current date and time. After entering, it will not appear again.
NOTE: When turning on the machine after it has been off for a long time
(Approx. 72 hours), you need to reset date and time.
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) to display “Date & Time” on the bottom
line and press Enter.
Xerox Phaser 3200MFP
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2
Getting Started
3. Enter the correct time and date using the number keypad.
Unit
Range
Month
01 - 12
01 - 31
Day
Year
Hour
Required four digits
01 - 12 (12 hour mode)
00 - 23 (24 hour mode)
Minute
00 - 59
NOTE: The date format may differ from country to country.
You can also use the scroll button ( or ) to move the cursor under the
digit you want to correct and enter a new number.
4. To select “AM” or “PM” for 12-hour format, press the
or
button.
5. When the cursor is not under the AM or PM indicator, pressing the
or
button immediately moves the cursor to the indicator.
6. You can change the clock mode to 24-hour format (e.g. 01:00 PM as
7. Press Enter when the time and date on the display is correct.
8. To return to Standby mode, press Stop/Clear.
Changing the Clock Mode
You can set your machine to display the current time using either a 12-hour or
24-hour format.
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until you see “Clock Mode” on the bottom
line and press Enter.
3. The clock mode currently set for the machine displays.
4. Press the scroll button ( or ) to select the other mode and then press
Enter to save the selection.
5. To return to Standby mode, press Stop/Clear.
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Xerox Phaser 3200MFP
2
GettingStarted
Changing the Dial Mode
This setting may not be available depending on your country. If you cannot
reach this option, your machine does not support this feature.
You can set the dial mode for your machine to either tone dialling or pulse
dialling. If you have a public telephone system or a private branch exchange
(PBX) system, you may need to select Pulse. Contact your local telephone
company if you are not sure which dial mode to use. If you select Pulse, some
phone system features might not be available. It can also take longer to dial a
fax or phone number.
1. Press Menu until “Machine Setup” appears on the top line of the display.
1. Press the scroll button ( or ) until you see “Dial Mode” on the bottom
line and press Enter.
2. The dial mode currently set for the machine displays.
3. Press the scroll button ( or ) until the desired status appears and press
Enter.
To return to Standby mode, press Stop/Clear.
Setting the Paper Size and Type
After loading paper in the tray, you need to set the paper size and type using
the control panel buttons. These settings will apply to copy and fax modes. For
PC-printing, you need to select the paper size and type in the print driver you
use on your PC.
1. Press Menu. The display shows “Paper Setting” on the top line of the
display.
2. Press the scroll button ( or ) to display “Paper Size” on the bottom line
and press Enter to access the menu item.
3. Use the scroll button ( or ) to find the paper size you are using and
press Enter to save it.
4. Press the button to scroll to “Paper Type” and press Enter to access
the menu item.
5. Use the scroll button ( or ) to find the paper type you are using and
press Enter to save it.
6. To return to Standby mode, press Stop/Clear.
Xerox Phaser 3200MFP
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2
Getting Started
Setting Sounds
You can control the following sounds:
•
Speaker: You can turn on or off the sounds from the telephone line through
the speaker, such as the dial tone or a fax tone. With this option set to
“Comm.” the speaker is on until the remote machine answers.
•
•
Ringer: You can adjust the ringer volume.
Key Sound: With this option set to “On” a key tone sounds each time a
key is pressed.
•
•
Alarm Sound: You can turn the alarm sound on or off. With this option set
to “On” an alarm tone sounds when an error occurs or fax communication
ends.
You can adjust the volume level using the Manual Dial button.
Speaker, Ringer, Key Sound, and Alarm Sound
1. Press Menu until “Sound/Volume” appears on the top line of the display.
2. Press the scroll button ( or ) to scroll through the options. Press Enter
when you see the desired sound option.
3. Press the scroll button ( or ) to display the desired status or volume for
the option you have selected.
You will see the selection on the bottom line of the display.
For the ringer volume, you can select “Off”, “Low”, “Med”, and “High”.
Setting “Off” means that the ringer does not sound. The machine works
normally even if the ringer is turned off.
4. Press Enter to save the selection. The next sound option appears.
5. If necessary, repeat steps 2 through 4.
6. To return to Standby mode, press Stop/Clear.
Speaker Volume
1. Press Manual Dial. A dial tone sounds from the speaker.
2. Press the scroll button ( or ) until you hear the volume you want. The
display shows the current volume level.
3. Press Manual Dial to save the change and return to Standby mode.
NOTE: You can adjust the speaker volume only when the telephone line is
connected.
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GettingStarted
Using the Save Modes
Toner Save Mode
Toner Save mode allows your machine to use less toner on each page.
Activating this mode extends the life of the Print Cartridge beyond what one
would experience in the normal mode, but it reduces print quality.
NOTE: When PC-printing, you can also turn on or off the toner save mode in
the printer properties. For details, see Chapter 6, Printing.
Power Save Mode
Power Save mode allows your machine to reduce power consumption when it
is not in use. You can turn this mode on and select a length of time for which
the machine waits after a job is printed before it switches to a reduced power
state.
1. Press Menu until “Machine Setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Power Save” appears on the bottom
line. Press Enter.
3. Press the scroll button ( or ) to display “On” on the bottom line and
press Enter.
Selecting “Off” means that the power save mode is deactivated.
4. Press the scroll button ( or ) until the time setting you want appears.
The available options are 5, 10, 15, 30, 60 and 120 (minutes).
5. Press Enter to save the selection.
6. To return to Standby mode, press Stop/Clear.
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2
Getting Started
Using ControlCentre
Using ControlCentre, you can create and edit Phonebook entries from your
computer and configure the destination launches when you use the
corresponding button on the control panel. You can also update the firmware
of the machine.
1. To install the Xerox ControlCentre, insert the supplied Xerox Drivers CD.
2. The CD-ROM should automatically run, and an installation window
appears.
If the installation window does not appear, click Start and then Run. Type
X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and
click OK.
3. When the language selection window appears, select the appropriate
language and then click Continue.
4. Choose ControlCentre (if not already selected) and then click Continue.
5. At the next screen accept your choice by clicking Continue and then click
Finish. ControlCentre is now installed.
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GettingStarted
To open ControlCentre:
1. Start your Windows.
2. Click the Start button on your desktop computer.
3. From the Programs or All Pro-
grams, select your printer driver
name and then ControlCentre.
The ControlCentre window opens.
The ControlCentre window
provides the following tabs: Scan
Settings, Phonebook, Printer,
and Firmware Update.
4. To exit, click the Exit button at the
bottom of each tab.
NOTE: Use the help feature by
referring to the window which appears when you click the Help button.
The Scan Settings Tab
Click the Scan Settings tab to configure the scan destination list. Scan the
image to any of the software programs in the destination list.
You can also configure the scan
settings, such as the output type and
resolution.
1
Select the program from the
1
Available Scan Destinations and click
to add it to the Front Panel
Destination List. To delete the selected
program, click
.
2
Restore Defaults
3
2
Click to restore the default settings.
3
Send
Downloads the settings made in the
ControlCentre to your machine.
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2
Getting Started
The Phonebook Tab
Click the tab to configure print system settings.
1
2
3
5
7
4
6
1
Read.
Reads the Phonebook entries from the machine for use in the ControlCentre.
2
Write
Downloads the Phonebook entries from the ControlCentre to the machine.
3
4
Phonebook entries.
Edit
Allows you to edit a selected Phonebook entry in a separate Edit window.
5
Delete
Deletes a selected Phonebook entry.
6
Delete All
Deletes all Phonebook entries.
7
Group dial...
Allows you to set up group dial numbers.
When you click Group dial, the following
window opens.
1
1
Enter a name for the group
.
2
Shows the numbers included in the group.
3
2
4
To remove a number, select it and click
Remove.
3
Shows the Phonebook entries you can
include in the group. Select a number and
click Add to move it to the Included numbers
list.
4
OK
Click to save the group dial number after adding or removing numbers for the
group.
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GettingStarted
The Printer Tab
Click the tab to configure print system settings.
1
2
3
4
1
Orientation
Allows you to select the default orientation of print image on the page.
2
Margins
Allows you to set the margin of print materials.
3
PCL Settings
Allows you to set the PCL emulation configuration.
4
Apply
Downloads the settings made in the ControlCentre to your machine.
The Firmware Update Tab
Click the Firmware Update tab to
update the firmware of your machine.
Xerox Phaser 3200MFP
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2
Getting Started
2-26
Xerox Phaser 3200MFP
3
Network Setup
Introduction
Once you have connected your machine to a network with an RJ-45 Ethernet
cable, you can share the machine with other network users.
You need to set up the network protocols on the machine to use it as your
network printer. Protocols can be set up by the following method:
Via the control panel
You can set up the following basic network parameters through the machine’s
control panel:
•
•
Configure TCP/IP
Configure EtherTalk
Supported operating systems
The following table shows the network environments supported by the
machine:
Item
Requirements
Network interface • 10/100 Base-TX
Network
operating system
•
Windows 98/Me/NT 4.0/2000/XP(32/64bit)/2003(32/
64bit)/Vista
•
•
•
Macintosh OS 10.3~10.4
TCP/IP on Windows
Network
protocols
•
•
EtherTalk
Dynamic
DHCP, BOOTP
addressing server
•
•
•
TCP/IP: Transmission Control Protocol/Internet Protocol
DHCP: Dynamic Host Configuration Protocol
BOOTP: Bootstrap Protocol
3-2
Xerox Phaser 3200MFP
3
NetworkSetup
Configuring TCP/IP
Your machine can be set up with a variety of TCP/IP network information, such
as an IP address, a subnet mask, and a gateway. There are several ways in
which your machine can be assigned a TCP/IP address, depending on your
network.
•
Dynamic addressing via BOOTP/DHCP (default): A TCP/IP address is
assigned automatically by the server.
•
Static addressing: A TCP/IP address is assigned manually by the system
administrator.
NOTE: Before configuring TCP/IP, you need to set the network protocol to
TCP/IP.
Dynamic addressing (BOOTP/DHCP)
To have a TCP/IP address assigned automatically by the server, take the
following steps:
1. Press Menu until Network Setup appears on the top line of the display.
2. Press the scroll button ( or ) until "Config Network" appears and press
Enter.
3. Press Enter when "TCP/IP" appears.
4. Press the scroll button ( or ) until "DHCP" or "BOOTP" appears and
press Enter.
5. Press Stop/Clear to return to Standby mode.
Static addressing
To enter a TCP/IP address from your machine’s control panel, take the
following steps:
1. Press Menu until "Network Setup" appears on the top line of the display.
2. Press the scroll button ( or ) until "Config Network" appears and press
Enter.
3. Press Enter when "TCP/IP" appears.
4. Press Enter when "Manual" appears.
5. Press Enter when "IP Address" appears.
6. Enter a byte between 0 and 255 using the number keypad and press the
scroll button ( or ) to move between bytes.
7. Repeat this to complete the address from the 1st byte to the 4th byte.
8. When you have finished, press Enter.
Xerox Phaser 3200MFP
3-3
3
Network Setup
9. Repeat steps 6 and 7 to configure the other TCP/IP parameters: subnet
mask and gateway address.
10. Press Stop/Clear to return to Standby mode.
Configuring EtherTalk
EtherTalk is AppleTalk used in an Ethernet network. This protocol is widely
used in Macintosh network environments. To use EtherTalk, take the following
steps:
1. Press Menu until "Network Setup" appears on the top line of the display.
2. Press the scroll button ( or ) until "Config Network" appears and press
Enter.
3. Press the scroll button ( or ) until "EtherTalk" appears and press
Enter.
4. Press the scroll button ( or ) until "On" appears and press Enter.
5. Press Stop/Clear to return to Standby mode.
Restoring the network configuration
You can return the network configuration to its default settings.
1. Press Menu until "Network Setup" appears on the top line of the display.
2. Press the scroll button ( or ) until "Set To Default" appears and press
Enter.
3. Press Enter when "Yes" appears to restore the network configuration.
4. Power the machine off and back on.
Printing a network configuration page
The network configuration page shows how the network interface on your
machine is configured.
1. Press Menu until "Network Setup" appears on the top line of the display.
2. Press the scroll button ( or ) until "Print Net CFG" appears and press
Enter.
3. Press Enter when "Yes" appears.
The network configuration page prints out.
Resetting the network interface
You can reset the embedded network interface when a network problem
occurs.
1. Press Menu until "Network Setup" appears on the top line of the display.
2. Press Enter when "Reset Network" appears.
3. The machine resets the network interface.
Xerox Phaser 3200MFP
3-4
4
Paper Handling
Selecting Print Materials
You can print on a variety of print materials, such as plain paper, envelopes,
labels, and transparencies. Always use print materials that meet the
To get the best possible print quality, use only high-quality copier-grade paper.
When you choose print materials, consider the following:
•
specifications.
2
•
Weight: 16 ~ 24 lb (60 to 90 g/m ) for the tray when feeding multiple
2
pages, and 16 ~ 43 lb (60 to 165 g/m ) for the manual tray and the tray
when feeding a single page.
•
•
Brightness: Some papers are whiter than others and produce sharper,
more vibrant images.
Surface smoothness: The smoothness of the paper affects how crisp the
printing looks on the paper.
CAUTION: Using print materials that do not conform to the
service. This service is not covered by the warranty or service
agreements.
Paper Type, Input Sources, and Capacities
Input Tray/Capacity
Paper Type
Tray
Manual Tray
Plain paper
Envelopes
Labels
250
1
1
1
1
1
1
1
Transparencies
Card stock
1
1
NOTE: If you experience excessive jamming, load one sheet at a time
through the tray or manual tray.
NOTE: Maximum capacity may differ depending on media weight, thickness,
and environmental conditions.
4-2
Xerox Phaser 3200MFP
4
PaperHandling
Guidelines for Paper and Special Materials
When selecting or loading paper, envelopes, or other special material, keep
these guidelines in mind:
•
Always use paper and other materials that conform with the specifications
•
Attempting to print on damp, curled, wrinkled, or torn paper can cause
paper jams and poor print quality.
•
•
Use only high quality copier grade paper for the best print quality.
Avoid paper with embossed lettering, perforations, or a texture that is too
smooth or too rough. Paper jams may occur.
•
Store paper in its wrapper until you are ready to use it. Place cartons on
pallets or shelves, not on the floor. Do not place heavy objects on top of
the paper, whether it is packaged or unpackaged. Keep it away from
moisture, or other conditions that can cause it to wrinkle or curl.
o
o
o
•
•
Store unused materials at temperatures between 59 F to 86 F (15 C
o
and 30 C). The relative humidity should be between 10 % and 70 %.
During storage, you should use a moisture-proof wrap, such as a plastic
container or bag, to prevent dust and moisture from contaminating your
paper.
•
Load special paper types one sheet at a time through the manual tray or
the paper tray to avoid paper jams.
•
•
Only use materials specifically recommended for use in laser printers.
To prevent special materials, such as transparencies and label sheets
from sticking together, remove them as they print out.
•
For envelopes:
– Use only well-constructed envelopes with sharp and well creased folds.
– Do not use envelopes with clasps and snaps.
– Do not use envelopes with windows, coated lining, self-adhesive seals,
or other synthetic materials.
– Do not use damaged or poorly made envelopes.
– Only use envelopes recommended for laser printers.
– Do not feed stamped envelopes.
•
For transparencies:
– Place them on a flat surface after removing them from the machine.
– Do not leave a transparency in the tray for long periods of time. Dust and
dirt may accumulate, resulting in spotty printing.
– To avoid smudging caused by fingerprints, handle them carefully.
– To avoid fading, do not expose printed transparencies to prolonged
sunlight.
– Only use transparencies recommended for use in laser printers.
– Ensure that transparencies are not wrinkled, curled, or have any torn
edges.
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4
Paper Handling
•
For labels:
– Verify that their adhesive material can tolerate a fusing temperature of
o
o
392 F (200 C) for 0.1 second.
– Make sure that there is no exposed adhesive material between them.
Exposed areas can cause labels to peel off during printing, which can
cause paper jams. Exposed adhesive can also cause damage to
machine components.
– Do not load a sheet of labels through the machine more than once. The
adhesive backing is designed for one pass through the machine.
– Do not use labels that are separating from the backing sheet or are
wrinkled, bubbled or otherwise damaged.
– Only use labels recommended for laser printers.
•
For Card Stock or Custom-sized materials:
– Postcards, 3.5 x 5.8 in. (89 x 148 mm) cards and other custom-sized
materials can be printed with this printer. The minimum size is 3 x 5 in.
(76 x 127 mm) and the maximum size is 8.5 x 14 in. (216 x 356 mm)
– Always insert the short-edge into the tray first. If you want to print in
landscape mode, make this selection through your software. Inserting
paper long-edge first may cause a paper jam.
– Do not print on media smaller than 3 in. (76 mm) wide or 5 in. (127 mm)
long.
•
For preprinted paper:
– Letterheads must be printed with heat-resistant ink that will not melt,
vaporize, or release hazardous emissions when subjected to the
printer’s fusing temperature of 392 °F (200 °C) for 0.1 second.
– Ink on letterheads must be non-flammable and should not adversely
affect any printer rollers.
– Forms and letterheads should be sealed in a moisture-proof wrapping to
prevent changes during storage.
– Before you load preprinted paper as forms and letterheads, verify that
the ink on the paper is dry. During the fusing process, wet ink can come
off preprinted paper.
•
Do not use Carbonless paper and Tracing paper. Use of these types of
paper could result in chemical smells and could damage your machine.
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PaperHandling
Loading Paper
Proper paper loading helps prevent paper jams and ensure trouble-free
printing. Do not remove the paper in the tray while a job is printing. Doing so
may cause a paper jam. See Paper Type, Input Sources, and Capacities on
page 4-2 for acceptable paper size and capacity for the tray.
Using the Paper Tray
The paper tray holds 250 sheets of paper.
To use the special material like envelope, label or card, remove the stack of
plain paper and load one sheet of special material into the tray.
Using the Manual Tray
When you print a document using your PC and want to check the print quality
after each page is printed, load the paper in the manual tray and select
Manual Feeder for Source from the print driver.
1. Load the print material into the
tray. If there is a print side to the
paper it should be face up.
Push the print material firmly into
the manual tray.
2. Adjust the paper guide against
the print material without bending
the material.
3. Select Manual Feeder for
Source from the software
application, and then select the
correct paper size and type. For
details, see Printing a Document
4. Send the job to the printer.
5. On the machine the display shows “Add Paper & Press Start”. Press
Start on the machine to start feeding. Printing is started.
6. If you have multiple pages to be printed, the display shows “Add Paper &
Press Start” again. Load the next sheet and press Start.
Repeat this step for every page to be printed.
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Paper Handling
NOTE:
•
•
•
If you experience jams with card stock feeding, turn the paper over and try
again.
Manually loading paper and pressing Start to start feeding is only
available with PC printing.
Because the Manual Feed mode does not print jobs automatically and
continuously, incoming faxes are stored in memory instead of printing
immediately.
•
When you press Stop/Clear in the Manual Feed mode, the print job in
progress is canceled.
Copy Output Tray
The machine has a paper output tray
that holds 100 sheets of 20lb (75 g/m2)
paper. The output tray collects printed
paper face down, in the order in which
the sheets were printed.
NOTE: Pull the paper output
extension out so that the output does
not drop out of the tray.
Paper
output extension
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Copying
Making Copies
Loading Paper for Copying
The instructions for loading copy materials are the same whether you are
printing, faxing, or copying. For further details, see Loading Paper on page 2-6
NOTE: For copying, you can only use Letter, A4, Legal, Folio, Executive, B5,
A5, or A6 sized print materials.
Preparing a Document
You can use the document glass or the Automatic Document Feeder (ADF) to
load an original document for copying, scanning, and sending a fax. Using the
2
ADF, you can load up to 30 sheets (20 lb, 75 g/m ) for one job. You can, of
course, place only one sheet at a time on the document glass.
NOTE: Only letter, A4 sized print materials can be placed in the Document Glass.
When you use the ADF:
•
Do not load documents smaller than 5.6 x 5.8 inches (142 x 148 mm) or
larger than 8.5 x 14 inches (216 x 356 mm).
•
Do not attempt to feed the following types of documents:
– carbon-paper or carbon-backed paper
– coated paper
– onion skin or thin paper
– wrinkled or creased paper
– curled or rolled paper
– torn paper
•
•
Remove all staples and paper clips before loading documents.
Make sure any glue, ink, or correction fluid on the paper is completely dry
before loading documents.
•
•
Do not load documents that include different sizes or weights of paper.
Do not load booklets, pamphlets, transparencies, or documents having
other unusual characteristics.
If you wish to copy any of the documents listed here, use the Document Glass.
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Copying
Making Copies on the Document Glass
1. Lift and open the document cover.
2. Place the document face down
on the document glass and align it
at the top left corner of the glass.
NOTE:
•
Make sure that no documents are
in the ADF (Automatic Document
Feeder). If a document is detected
in the ADF, the machine gives it
priority over the document on the
document glass.
•
Only letter, A4 sized print materials
can be placed in the Document
Glass.
3. Close the document cover.
NOTE:
•
•
•
Lower the document cover gently to avoid damage to the machine or
personal injury.
If you leave the cover open while copying you may affect copy quality and
toner consumption.
If you are copying a page from a book or magazine, leave the cover open.
4. Press the Copy button to enter the copy mode.
5. Select the copy settings including number of copies, copy size,
brightness, and original type, by using the control panel buttons. See
To clear the settings, use the Stop/Clear button.
6. If necessary, you can use special copy features, such as Poster, Auto Fit,
Clone, and ID Card copying. See Special Copy Features on page 5-7
7. Press Start to begin copying. The display shows the copy processing.
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5
Copying
NOTE:
•
•
•
You can cancel the copy job during an operation. Press Stop/Clear, and
the copying will stop.
Dust on the document glass may cause black spots on the printout.
To get the best scan quality, especially for colored or gray-scaled images,
use the document glass.
Making Copies from the Automatic Document Feeder
1. Load the document face up
into the ADF (Automatic
Document Feeder). You can
insert up to 30 sheets at a
time. Make sure that the
bottom of the document
stack matches the paper
size marked on the
document tray.
NOTE: Copies up to 8.5 x 14
can be made from the ADF
(Automatic Document Feeder)
2. Adjust the document guides
to the document size.
3. Select the copy settings
including number of copies,
copy size, brightness, and
original type, by using the
control panel buttons. See
4. To clear the settings, use
the Stop/Clear button.
5. If necessary, you can use
special copy features, such
as Collate and 2 or 4 Up
copying.
6. Press Start to begin copying.
The display shows the copy processing.
NOTE: Dust on the ADF glass may cause black lines on the printout. Always
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Copying
Selecting Copy Options
Basic Copy Features
The buttons on the control panel let you select all basic copy options:
brightness, document type, copy size, and copy quantity. Set the following
options for the current copy job before pressing Start to make copies.
NOTE: If you press Stop/Clear while setting the copy options, all of the
options you have set for the current copy job will be canceled and returned to
their default status. The settings will automatically return to their default
status after the machine completes the copy job in progress.
Lighten/Darken
If you have an original document containing faint markings or dark images,
you can adjust the brightness to make a copy that is easier to read.
To adjust the brightness, press Lighten/Darken.
You can choose from the following contrast modes:
•
•
•
Lighten: will make the copies lighter than the original document. This
works well with dark print.
Normal: will make the copies look the same as the original document.
This works well with standard typed or printed documents.
Darken: will make the copies darker than the original document. This
works well with light print or faint pencil markings.
Original Type
The Original Type setting is used to improve the copy quality by selecting the
document type for the current copy job.
To select the document type, press Original Type.
You can choose from the following image modes:
•
•
•
Text: Use for documents containing mostly text.
Photo & Text: Use for documents with mixed text and photographs.
Photo: Use when the originals are photographs.
NOTE: When you copy a document containing color on the background,
such as a newspaper or a catalog, the background will appear on your copy.
If you want to reduce the background, change the Lighten/Darken setting to
Lighten and/or the Original Type setting to Text.
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Copying
Reduce/Enlarge
Using the Reduce/Enlarge button will reduce or enlarge the size of a copied
image from 25% to 400% when you copying from the document glass or from
25% to 100% from the ADF.
To select from the predefined copy sizes:
1. Press Reduce/Enlarge.
The default setting appears on the bottom line of the display.
2. Press Reduce/Enlarge or the scroll buttons ( or ) to find the size
setting you want.
3. Press Enter to save the selection.
To fine-tune the size of copies:
1. Press Reduce/Enlarge.
2. Press Reduce/Enlarge or the scroll buttons ( or )
until “Custom:25-100%” or “Custom:25-400%” displays on the bottom
line. Press Enter.
3. Press the scroll button ( or ) until the copy size you want appears on
the display.
Pressing and holding the button allows you to quickly scroll to the number
you want.
You can also enter the value using the number keypad.
4. Press Enter to save the selection.
NOTE: When you make a reduced copy, black lines may appear at the
bottom of your copy.
Copy Quantity
You can select the number of copies from 1 to 99.
1. Press Menu on the control panel until “Copy Setup” appears on the top
line of the display.
The first menu item, “Default-Change”, appears on the bottom line.
2. Press Enter.
3. Press the scroll button ( or ) to access the menu item, "Copy
Quantity". It appears on the bottom line, then press Enter.
4. Press the number you want to enter on the display:
You can press and hold the button to quickly scroll the number you want
to enter.
You can also enter the value using the number keypad.
5. Press Enter to save the selection.
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Copying
Special Copy Features
You can use the following copy features by pressing Favorite Copy button:
•
•
Off: Prints in normal mode.
Clone: Prints multiple image copies from the original document on a single
page. The number of images is automatically determined by the original image
•
Copy Collate: Sorts the copy job. For example, if you make 2 copies of a 3
page document, one complete 3 page document will print followed by the
•
•
•
•
Auto Fit: Automatically reduces or enlarges the original image to fit on the
2/4 Up: Prints 2 or 4 original images reduced to fit onto one sheet of paper.
Poster: Prints an image onto 9 sheets of paper (3x3). You can paste the
printed pages together to make one poster-sized document. See Poster
NOTE: Some features may not be available depending on where you loaded
the document, on the document glass or in the Automatic Document Feeder.
Clone Copying
This special copy feature can be applied only when you place a document on
the document glass. If a document is detected in the ADF, Clone copying
feature does not work.
1. Place the document to be copied on the document glass, and close the
cover.
2. Press Favorite Copy until “Clone” appears on the bottom line of the
display and press Enter.
3. If necessary, customize the copy settings, including Lighten/Darken and
original type, by using the control panel buttons. See “Selecting Copy
4. Press Start to begin copying.
NOTE: You cannot adjust the copy size using the Reduce/Enlarge button
while making a clone copy.
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Copying
Collation Copying
1
1
2
2
3
3
This special copy feature is available only when you load documents in the
ADF.
1. Load the documents to be copied in the ADF.
2. Press Favorite Copy until “Copy Collate” appears on the bottom line of
the display and press Enter.
3. If necessary, customize the copy settings, including Lighten/Darken and
original type, by using the control panel buttons. See “Selecting Copy
4. Press Start to begin copying.
Auto Fit Copying
A
This special copy feature can be applied only when you place a document on
the document glass. If a document is detected in the ADF, Auto Fit copying
does not work.
1. Place the document to be copied on the document glass, and close the
cover.
2. Press Favorite Copy until “Auto Fit” appears on the bottom line of the
display and press Enter.
3. If necessary, customize the copy settings, including Lighten/Darken and
original type, by using the control panel buttons. See “Selecting Copy
4. Press Start to begin copying.
NOTE: You cannot adjust the copy size using the Reduce/Enlarge button
while Auto Fit copying is enabled.
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Copying
ID Card Copying
You can copy both sides of the ID Card to a single side of paper.
When you copy using this feature, the machine prints one side of the card on
the upper half of the paper and the other side on the lower half without
reducing the size of the original.
If the original is larger than the printable area, some portions may not be
printed.
This special copy feature can be applied only when you place a document on
the document glass. If a document is detected in the ADF, ID Card copying
feature does not work.
1. Place the ID Card to be copied on the document glass and close the
cover.
2. Press Favorite Copy until “ID Card Copy” appears on the bottom line of
the display and press Enter.
3. If necessary, customize the copy settings, including Lighten/Darken and
original type, by using the control panel buttons. See “Selecting Copy
4. Press Start to begin copying.
Your machine begins scanning the front side.
5. When “Set Backside” displays on the bottom line, open the document
cover and turn the card over. Close the cover.
6. Press Start again.
NOTE: If you press the Stop/Clear button or if no buttons are pressed for
approximately 30 seconds, the machine cancels the copy job and returns to
Standby mode.
2 Up or 4 Up Copying
This copy feature is available only when you load documents in the ADF.
1. Load the documents to be copied in the ADF.
2-up copying
2. Press Favorite Copy until “2 UP” or “4 UP” appears on the bottom line of
the display and press Enter.
1
2
3. If necessary, customize the copy settings, including Lighten/Darken and
original type, by using the control panel buttons. See “Selecting Copy
3
4
4-up copying
4. Press Start to begin copying.
NOTE: You cannot adjust the copy size using the Reduce/Enlarge button
for making a 2 or 4 Up copy.
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Copying
Poster Copying
This special copy feature can be applied only when you place a document on
the document glass. If a document is detected in the ADF, the Poster copying
feature does not work.
1. Place the document to be copied on the document glass and close the
cover.
2. Press Favorite Copy until “Poster” appears on the bottom line of the
display and press Enter.
3. If necessary, customize the copy settings, including Lighten/Darken and
original type, by using the control panel buttons. See “Selecting Copy
4. Press Start to begin copying.
Your original document is divided into 9 portions. Each
portion is scanned and printed one by one in the following
order:
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button when making a poster.
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Copying
Copy Setup
The copy settings on the machine can be customized to suit your copying
requirements.
Changing the Default Settings
The copy options, including lighten/darken, original type, copy size and copy
quantity, can be set to the most frequently used modes. When you copy a
document, the default settings are used unless they are changed by using the
corresponding buttons on the control panel.
To create your own default settings:
1. Press Menu on the control panel until “Copy Setup” appears on the top line of the
display.
The first menu item, “Default-Change”, appears on the bottom line.
2. Press Enter to access the menu item. The first setup option, “Lighten/Darken”,
appears on the bottom line.
3. Press the scroll button ( or ) to scroll through the setup options.
4. When the option you want to set appears, press Enter to access the option.
5. Change the setting using the scroll button ( or ).
Values can be entered using the number keypad.
6. Press Enter to save the selection.
7. Repeat steps 3 through 6, as needed.
8. To return to Standby mode, press Stop/Clear
.
NOTE: While you are setting copy options, pressing Stop/Clear cancels the
changed settings and restores their default status.
Setting the Time Out Option
You can set the time the machine waits before it restores the default copy settings
after a selection has been made.
1. Press Menu on the control panel until “Copy Setup” appears on the top line of the
display.
2. Press the scroll button ( or ) to display “Timeout” on the bottom line.
3. Press Enter to access the menu item.
4. Press the scroll button ( or ) until the status you want appears on the display.
You can select from 15, 30, 60, 120 and 180 (seconds). Selecting “Off” means that
the machine does not restore the default settings until you press Start to begin
copying, or Stop/Clear to cancel.
5. Press Enter to make your selection.
6. To return to Standby mode, press Stop/Clear
.
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Copying
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Printing
Installing Printer Software in Windows
This chapter includes:
•
NOTE: For Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, the system
administrator should install the software.
Installing Printer Software
All applications should be closed on your PC before beginning installation.
Installing Xerox Drivers using the USB port
1. Plug the USB cable into the Printer and connect it to your Personal
Computer (PC). Start your PC and turn on the Printer.
2. Insert the Xerox Drivers CD into the CD-ROM drive.
If you use Windows Vista, when you are asked to allow the installation,
click Continue.
The CD-ROM should automatically run, and an installation window
appears.
If the installation window does not appear, click Start and then Run. Type
X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and
click OK.
If you use Windows Vista, click Start
All Programs
Accessories
Run, and type X:\Setup.exe
NOTE: If the "New Hardware Wizard" window appears during the installation
procedure, click
in the upper right corner of the box to close the window,
or click Cancel.
3. When the language selection window appears, select the appropriate
language and then click Next.
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Printing
4. Choose the components you want to install and then click Next.
5. Click Next.
6. Click Finish. The driver installation is now complete.
Installing Xerox Drivers using the Network (Phaser
3200MFP/N only)
When you connect your printer to a network, you must first configure the TCP/
IP settings for the printer. See Configuring TCP/IP on page 3-3
After you have assigned and verified the TCP/IP settings, you are ready to
install the software on each computer on the network.
1. Make sure that the printer is connected to your network and powered on.
For details about connecting to the network, see Making Connections on
2. Insert the Xerox Drivers CD into the CD-ROM drive.
If you use Windows Vista, when you are asked to allow the installation,
click Next.
The CD-ROM should automatically run, and an installation window
appears.
If the installation window does not appear, click Start and then Run. Type
X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and
click OK.
If you use Windows Vista, click Start
All Programs
Accessories
Run, and type X:\Setup.exe
NOTE: If the "New Hardware Wizard" window appears during the installation
procedure, click
in the upper right corner of the box to close the window,
or click Cancel.
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Printing
3. When the language selection window appears, select the appropriate
language and then click Next.
4. Choose the components you want to install and then click Next.
5. Click Next.
Click Finish. The driver installation is now complete.
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Printing
Selecting the Xerox Network Printer Port
To print to the Xerox Network Printer port, you need to select it in the printer
driver.
1. From the Windows Start menu, selecting Settings and then Printer to
open the Printer folder.
In Windows XP(32/64bit)/2003(32/64bit), select Start and then Printers
and Faxes.
For Windows Vista, select Start
Sound Printers.
Control Panel
Hardware and
2. Right-click on the your printer name icon and select Properties from
the pop-up menu.
3. In Windows 98/Me, click the Details tab.
In Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, click the Ports tab.
4. Click Add Port.
5. In Windows 98/Me, click Other, and select Standard TCP/IP Port. Click
OK.
In Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, select Standard
TCP/IP Port and click New Port.
6. The Network Printer Port Wizard window appears. Select the method for
detecting the network interface card of your machine and enter the asso-
ciated address, if necessary. Click Next.
You can find a print server by entering the printer’s IP address, MAC
address, or IPX/SPX address. To search through all of the interface cards
connected to the network, select Auto Detection on the network.
7. If you selected Auto Detection on the network, the system detects all of
the print servers and displays a list. Select your printer you want to use
then click Next.
8. Type a port name to identify the new printer and click Finish.
9. The selected port displays on the print port list. Click OK or Close.
10. You are finished. To send a job to the network printer, select the printer
from the application programme.
NOTE: The printer that has been installed will become the default printer.
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Printing
Printing a Document
This machine allows you to print in various Windows applications, a Macintosh
computer, or a Linux system. The exact steps for printing a document may
vary depending on the application you use.
Basic Printing
NOTE: Your printer driver Properties window that appears in this User
Guide may differ depending on the printer in use. However the composition of
the printer properties window is similar.
NOTE: Check the Operating System(s) that are compatible with your printer.
Please refer to the OS Compatibility section of Printer Specifications in your
Printer User Guide.
NOTE: If you need to know the exact name of your printer, you can check
the supplied CD-ROM.
The following procedure describes the general steps required for printing from
various Windows applications. The exact steps for printing a document may
vary depending on the application program you are using. Refer to the User
Guide of your software application for the exact printing procedure.
1. Open the document you want to print.
2. Select Print from the File menu. The Print window is displayed. It may
look slightly different depending on your application.
The basic print settings
are selected within the
Print window. These
settings include the
number of copies and
print range.
Make sure that
your printer is
selected.
3. Select your printer
driver from the Name
drop-down list.
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Printing
4. To take advantage of the printer features provided by your printer driver,
click Properties or Preferences in the application’s Print window. For
If you do not have Properties or Preferences, select either Setup,
Printer, or Options in your Print window. Then click Properties on the
next screen.
5. Click OK to close the printer properties window.
6. To start the print job, click OK or Print in the Print window.
Printer Settings
You can use the printer properties window, which allows you to access all of
the printer options you need when using your printer. When the printer
properties are displayed, you can review and change the settings needed for
your print job.
Your printer properties window may differ, depending on your operating
system. This User Guide shows the Properties window for Windows XP.
Your printer driver Properties window that appears in this User Guide may
differ depending on the printer in use.
If you access printer properties through the Printers folder, you can view
additional Windows-based tabs (refer to your Windows User Guide).
NOTE: Most Windows applications will override settings you specify in the
printer driver. Change all print settings available in the software application
first, and change any remaining settings using the printer driver.
NOTE: The settings you change remain in effect only while you are using the
current program. To make your changes permanent, make them in the
Printers folder.
NOTE: The following procedure is for Windows XP. For other Windows OS,
refer to the corresponding Windows User's Guide or online help.
1. Click the Windows Start button.
2. Select Printers and Faxes.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Printing Preferences.
5. Change the settings on each tab, click OK.
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Printing
Layout Tab
The Layout tab provides
options to adjust how the
document appears on the
printed page. The Layout
Options includes Multiple
Pages per Side and Poster
on page 6-6 for more
1
2
information on accessing
printer properties.
Paper Orientation
1
Paper Orientation allows you
to select the direction in
which information is printed
on a page.
Portrait prints across the width of the page, letter style.
Landscape prints across the length of the page, spreadsheet style.
Rotate allows you to rotate the page
the selected degrees.
2
Layout Options allows you to select
Landscape
Portrait
advanced printing options. You can
choose Multiple Pages per Side and
Poster Printing.
For details, see Printing Multiple Pages on One Sheet of Paper (N-Up Printing)
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Printing
Paper Tab
Use the following options to set the basic paper handling specifications when
information on accessing printer properties.
Click the Paper tab to access various paper properties.
1
2
3
4
5
Copies
1
Copies allows you to choose the number of copies to be printed. You can
select 1 to 999 copies.
Size
2
Size allows you to set the size of paper you loaded in the tray.If the required
size is not listed in the Size box, click Custom. When the Custom Paper
Setting window appears, set the paper size and click OK. The setting appears
in the list so that you can select it.
Enter the custom name
you want to use.
Enter the paper size.
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Printing
Source
3
Make sure that Source is set to the corresponding paper tray.
Use the Manual Feeder source when printing to special material. You need to
load one sheet at a time into the manual tray.
If the paper source is set to Auto Selection, the machine automatically picks
up print material in the following order: the manual tray and the paper tray.
Layout Type
4
Make sure that Type is set to Printer Default. If you load a different type of
print material, select the corresponding paper type. If you use cotton paper,
set the paper type to Thick Paper for best printing. To use recycled paper,
2
with weighs from 20lb to 24lb (75~90g/m ), or colored paper, select Color
Paper.
Scaling Printing
5
Scaling Printing allows you to automatically or manually scale your print job
on a page. You can choose from None, Reduce/Enlarge, and Fit to Page.
•
•
For details, see Fitting Your Document to a Selected Paper Size on
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Printing
Graphics Tab
Use the following Graphic options to adjust the print quality for your specific
accessing printer properties.
Click the Graphics tab to display the properties shown below.
Resolution
1
1
2
3
The Resolution options you
can select may vary
depending on your printer
model. The higher the setting,
the sharper the clarity of
printed characters and
graphics. The higher setting
also may increase the time it
takes to print a document.
4
Toner Save Mode
2
Image Mode
The available options are
Normal and Text Enhancement.
Printer Setting: This setting is for normal documents.
Normal: This setting is for bolder line widths or darker gray-scale images.
Text Enhancement: This setting is for finer line width, higher definition in
graphics, and lighter gray-scale images.
3
Toner Save Mode
Selecting this option extends the life of your print cartridge and reduces your
cost per page without a significant reduction in print quality.
Printer Setting: If you select this option, this feature is determined by the
setting you’ve made on the control panel of the printer.
On: Select this option to allow the printer to use less toner on each page.
Off: If you don’t need to save toner when printing a document, select this
option.
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Printing
Advanced Options
4
You can set advanced settings by
clicking the Advanced Options button.
TrueType Options: This option
determines what the driver tells the
printer about how to image the text in
your document. Select the appropriate
setting according to the status of your
document. This option is available only
when you use Windows 9x.
Download as Outline: When this option is
selected, the driver will download any TrueType fonts that are used in your document
not already stored (resident) on your printer. If, after printing a document, you find that
the fonts did not print correctly, choose Download as bit image and resubmit your print
job. The Download as bit image setting is often useful when printing Adobe. This
feature is available only when you use the PCL printer driver.
Download as Bitmap: When this option is selected, the driver will download
the font data as bitmap images. Documents with complicated fonts, such as
Korean or Chinese, or various other fonts, will print faster in this setting.
Print as Graphics: When this option is selected, the driver will download any
fonts as graphics. When printing documents with high graphic content and
relatively few TrueType fonts, printing performance (speed) may be enhanced
in this setting.
Print All Text Black: When the Print All Text Black option is selected, all text
in your document prints solid black, regardless of the color it appears on the
screen.
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Extras Tab
You can select output options for your document. See Basic Printing on
page 6-6 for more information about accessing the printer properties.
Click the Extras tab to access the following feature:
1
2
3
Watermark
1
You can create a background text image to be printed on each page of your
Overlay
2
Overlays are often used to take the place of preprinted forms and letterhead
Output Options
3
Print Sebset: You can set the sequence in which the pages print. Select the
print order from the drop-down list.
Normal (1,2,3): Your printer prints all pages from the first page to the last
page.
Reverse All Pages (3,2,1): Your printer prints all pages from the last page to
the first page.
Print Odd Pages: Your printer prints only the odd numbered pages of the
document.
Print Even Pages: Your printer prints only the even numbered pages of the
document.
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Printing
Use Printer Fonts: When Use Printer Fonts is checked, the printer uses the fonts that
are stored in its memory (resident fonts) to print your document, rather than
downloading the fonts used in your document. Because downloading fonts takes time,
selecting this option can speed up your printing time. When using Printer fonts, the
printer will try to match the fonts used in your document to those stored in its memory.
If, however, you use fonts in your document that are very different from those resident
in the printer, your printed output will appear very different from what it looks like on the
screen. This feature is available only when you use the PCL printer driver.
About Tab
Use the About tab to display the copyright notice and the version number of
the driver. If you have an Internet browser, you can connect to the Internet by
information about accessing printer properties.
Using a Favorite Setting
The Favorites option, which is visible on each properties tab, allows you to
save the current properties settings for future use.
To save a Favorites item:
1. Change the settings as needed on each tab.
2. Enter a name for
the item in the
Favorites input
box.
3. Click Save.
When you save
Favorites, all
current driver
settings are saved.
To use a saved setting,
select the item from the
Favorites drop down
list. The printer is now
set to print according to
the Favorites setting
you selected.
To delete a Favorites item, select it from the list and click Delete.
You can also restore the printer driver’s default settings by selecting Printer
Default from the list.
Using Help
Your printer has a help screen that can be activated by clicking the Help
button in the printer properties window. These help screens give detailed
information about the printer features provided by the printer driver.
You can also click
on any setting.
from the upper right corner of the window, and then click
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Canceling a Print Job
If the print job is waiting in a print queue or print spooler, such as the Printer
group in Windows, delete the job as follows:
1. Click the Windows Start button.
2. For Windows 98/Me/2000, select Settings and then Printers.
For Windows XP(32/64bit)/2003(32/64bit), select Printers and Faxes.
For Windows Vista, select Control Panel
Hardware and Sound
Printers.
3. Double-click the printer driver for this printer.
4. From the Document menu, select Cancel Printing (Windows 98/Me) or
Cancel (Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista).
NOTE: You can also access this window by simply double-clicking the
printer icon at the bottom right corner of the Windows desktop.
You can also cancel the current job by pressing the Stop/Clear button on the
control panel of your printer.
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Printing
Advanced Printing
This section explains printing options and advanced printing tasks.
NOTE: Your printer driver Properties window that appears in this User
Guide may differ depending on the printer in use. However the composition of
the printer properties window is similar.
NOTE: If you need to know the exact name of your printer, you can check
the supplied CD-ROM.
Printing Multiple Pages on One Sheet of Paper (N-Up
Printing)
You can select the number of pages to print on a single sheet of paper. To print
1
2
more than one page per sheet, the pages will be reduced in size and arranged
in the order you specify. You can print up to 16 pages on one sheet.
3
4
1. To change the print settings from your software application, access
printer properties. See Basic Printing on page 6-6
2. From the Layout tab, choose Multiple Pages per Side in the Layout
Type drop-down list.
3. Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down list.
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4. If necessary, select the page order from the Pages Order drop-down list.
Select Print Page Border to print a border around each page on the
sheet.
5. Click the Paper tab, select the paper source, size, and type.
6. Click OK and print the document.
Printing Posters
This feature allows you to print a single-page document onto 4, 9, or 16 sheets
of paper, for the purpose of pasting the sheets together to form one poster-
size document.
1. To change the print settings from your software application, access
2. Click the Layout tab, select Poster Printing in the Layout Type drop-
down list.
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Printing
3. Configure the poster option:
can select the page layout from 2x2 3x3, 4x4 or Custom. If you select 2x2,
,
the output will be automatically stretched to cover 4 physical pages. If the
option is set to Custom, you can enlarge the original from 150% to 400%.
Depending on the level of the enlargement, the page layout is automatically
adjusted to 2x2 3x3 4x4
,
,
.
2x2
3x3
Specify an overlap in millimeters or inches to make it easier to paste the
sheets together.
0.15 inches
0.15 inches
4. Click the Paper tab, select the paper source, size, and type.
5. Click OK and print the document. You can complete the poster by pasting
the sheets together.
Printing a Reduced or Enlarged Document
You can change the size of a page’s content to appear larger or smaller on the
printed page.
1. To change the print settings from your software application, access
2. From the Paper tab, select Reduce/Enlarge in the Printing Type drop-
down list.
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3. Enter the scaling rate in the Percentage input box.
You can also click the or button.
4. Select the paper source, size and type in the Paper Options section.
5. Click OK and print the document.
Fitting Your Document to a Selected Paper Size
This printer feature allows you to scale your print job to any selected paper
size regardless of the digital document size. This can be useful when you want
A
to check fine details on a small document.
1. To change the print settings from your software application, access
2. From the Paper tab, select Fit to Page in the Printing Type drop-down
list.
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3. Select the correct size from the Output size drop-down list.
4. Select the paper source, size, and type in Paper Options.
5. Click OK and print the document.
Using Watermarks
The Watermark option allows you to print text over an existing document.
There are several predefined watermarks that come with the printer, and they
Using an Existing Watermark
1. To change the print settings from your software application, access
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2. Click the Extras tab, and select the desired watermark from the Water-
mark drop-down list. You will see the selected watermark in the preview
image.
Preview Image
3. Click OK and start printing.
NOTE: The preview image shows how the page will look when it is printed.
Creating a Watermark
1. To change the print settings from your software application, access
2. Click the Extras tab, and click the Edit button in the Watermark section.
The Edit Watermark window appears.
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Printing
3. Enter a text message in the Watermark Message box. You can enter up
to 40 characters. The message displays in the preview window.
When the First Page Only box is selected, the watermark prints on the
first page only.
4. Select watermark options.
You can select the font name, style, size, or grayscale level from the Font
Attributes section and set the angle of the watermark from the Message
Angle section.
5. Click Add to add a new watermark to the list.
6. When you have finished editing, click OK and start printing.
To stop printing the watermark, select <No Watermark> from the Watermark
drop-down list.
Editing a Watermark
1. To change the print settings from your software application, access
2. Click the Extras tab and click the Edit button in the Watermark section.
The Edit Watermark window appears.
3. Select the watermark you want to edit from the Current Watermarks list
and change the watermark message and options.
4. Click Update to save the changes.
5. Click OK until you exit the Print window.
Deleting a Watermark
1. To change the print settings from your software application, access
2. From the Extras tab, click the Edit button in the Watermark section. The
Edit Watermark window appears.
3. Select the watermark you want to delete from the Current Watermarks
list and click Delete.
4. Click OK until you exit the Print window.
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Printing
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard disk drive as a
special file format that can be printed on any document. Overlays are often
used to take the place of preprinted forms and letterhead paper. You can
create an overlay containing the exact same information that is currently on
your letterhead.
Dear ABC
Regards
WORLD BEST
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay containing your
logo or image.
1. Create or open a document containing text or an image for use in a new
page overlay. Position the items exactly as you wish them to appear
when printed as an overlay.
WORLD BEST
2. To save the document as an overlay, access printer properties. See
3. Click the Extras
tab, and click Edit
button in the Over-
lay section.
Preview Image
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4. In the Edit Overlay window,
click Create Overlay.
5. In the Create Overlay win-
dow, type a name of up to
eight characters in the File
name box. Select the des-
tination path, if necessary.
(The default is C:\For-
mover).
6. Click Save. The name
appears on the Overlay
List box.
7. Click OK or Yes to finish
creating.
The file is not printed. Instead it is stored on your computer hard disk drive.
NOTE: The overlay document size must be the same as the documents you
print with the overlay. Do not create an overlay with a watermark.
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Printing
Using a Page Overlay
After an overlay has been created, it is ready to be printed with your document.
To print an overlay with a document:
1. Create or open the document you want to print.
2. To change the print settings from your software application, access
3. Click the Extras tab.
4. Select the desired overlay from the Overlay drop-down list box.
5. If the overlay file you
want does not
appear in the Over-
lay list, click Edit but-
ton and Load
Overlay, and select
the overlay file.
If you have stored the
overlay file in an
external source, you
can also load the file
when you access the
Load Overlay
window.
Select the file and click
Open. The file appears
in the Overlay List box
and is available for
printing. Select the
overlay from the
Overlay List box.
6. If necessary, click
Confirm Page Over-
lay When Printing. If
this box is selected, a
message window
appears each time you submit a document for printing, asking you to
confirm your instruction to print an overlay on your document.
If this box is not selected and an overlay has been selected, the overlay
automatically prints with your document.
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Printing
7. Click OK or Yes until printing begins.
The selected overlay downloads with your print job and prints on your
document.
NOTE: The resolution of the overlay document must be the same as the
document you want to print.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1. In the printer Properties window, click the Extras tab.
2. Click the Edit button in the Overlay section.
3. Select the overlay you want to delete from the Overlay List box.
4. Click Delete Overlay.
5. When a confirming message window appears, click Yes.
6. Click OK to exit the Print window.
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Sharing the Printer Locally
You can connect the printer directly to a selected computer, which is called
“host computer,” on the network.
The following procedure is for Windows XP. For other Windows OS, refer to
the corresponding Windows User's Guide or online help.
NOTE:
•
Check the Operating System(s) that are compatible with your printer.
Please refer to the OS Compatibility section of Printer Specifications. See
Setting Up a Host Computer
1. Start Windows.
2. From the Start menu select Printers and Faxes.
3. Double-click your printer driver icon.
4. From the Printer menu, select Sharing.
5. Check the Share this printer box.
6. Fill in the Shared Name field, and then click OK.
Setting Up a Client Computer
1. Right-click the Windows Start button and select Explorer.
2. Open your network folder in the left column.
3. Click the shared name.
4. From the Start menu select Printers and Faxes.
5. Double-click your printer driver icon.
6. From the Printer menu, select Properties.
7. From the Ports tab, click Add Port.
8. Select Local Port and click New Port.
9. Fill in the Enter a Port Name field with the shared name.
10. Click OK and click Close.
11. Click Apply and click OK.
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Printing
Using Windows PostScript Driver (Phaser 3200MFP/N Only)
PPDs, in combination with the PostScript driver, access printer features and
allow the computer to communicate with the printer. An installation program
for the PPDs is provided on the supplied software CD-ROM.
This chapter includes:
Printer Settings
You can use the printer properties window, which allows you to access all of
the printer options you need when using your printer. When the printer
properties are displayed, you can review and change the settings needed for
your print job.
Your printer properties window may differ, depending on your operating
system. This User’s Guide shows the Properties window for Windows XP.
Your printer driver Properties window that appears in this User’s Guide may
differ depending on the printer in use.
NOTE:
• Most Windows applications will override settings you specify in the printer
driver. Change all print settings available in the software application first,
and change any remaining settings using the printer driver.
• The settings you change remain in effect only while you are using the
current program. To make your changes permanent, make them in the
Printers folder.
• The following procedure is for Windows XP. For other Windows OS, refer
to the corresponding Windows User's Guide or online help.
1) Click the Windows Start button.
2) Select Printers and Faxes.
3) Select your printer driver icon.
4) Right-click on the printer driver icon and select
Printing Preferences.
5) Change the settings on each tab, click OK.
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Advanced
You can use advanced settings by clicking the Advanced button.
•
•
•
Paper/Output this option allows you to select the size of the paper loaded
in the tray.
Graphic this option allows you to adjust the print quality for your specific
printing needs.
Document Options this options allow you to set the PostScript options or
printer features.
Using Help
You can click
any setting.
from the upper right corner of the window, and then click on
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Printing
Using Status Monitor
If an error occurs while printing, the Status Monitor window appears, showing
the error.
NOTE:
•
The Status Monitor program can only be used if you connect the printer to
your computer with the USB cable, or on the network.
•
You can use the Status Monitor in Windows 98/Me//2000/XP(32/64bit)/
2003(32/64bit)/Vista.
1. To install the Status Monitor, insert the supplied Xerox Drivers CD.
2. The CD-ROM should automatically run, and an installation window
appears.
If the installation window does not appear, click Start and then Run. Type
X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and
click OK.
3. When the language selection window appears, select the appropriate
language and then click Continue.
4. Choose Status Monitor (if not already selected) and then click
Continue.
At the next screen accept your choice by clicking Continue and then click
Finish. Status Monitor is now installed.
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Opening the Troubleshooting Guide
Double click the Status monitor icon on the Windows task bar.
Double click this icon.
Or, From the Start menu, selectPrograms orAll ProgramsÆ Xerox Phaser
3200MFP ÆTroubleshooting guide.
Changing the Status Monitor Program Setting
The following window opens when you click the Status monitor icon on the
Windows task bar and select Option.
•
•
•
Display when job is finished for network printer shows the Status
monitor balloon when your job is complete.
Display when error occurs during printing the Status monitor balloon
appears when an error occurs while printing.
Schedule an automatic status checking every allows the computer to
update the printer status regularly. Setting the value close to 1 second
causes the computer to check the printer status more frequently, thereby
allowing a faster response to any printer error.
NOTE: When the Status monitor balloon appears to indicate an error, you
can cancel the current print job or see the corresponding solution. If you
select Cancel Printing, turn the printer off and then click OK. It may take
several minutes. Note that this will lose data which is being sent to the printer
via network.
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Using Your Printer in Linux
You can use your machine in a Linux environment.
Getting Started
The supplied CD-ROM provides you with the Xerox’s Unified Linux Driver
package for using your machine with a Linux computer.
The Xerox’s Unified Linux Driver package contains printer and scanner
drivers, providing the ability to print documents and scan images. The
package also delivers powerful applications for configuring your machine and
further processing of the scanned documents.
After the driver is installed on your Linux system, the driver package allows
you to monitor a number of machine devices via USB simultaneously. The
acquired documents can then be edited, printed on the same local or network
machine devices, sent by e-mail, uploaded to an FTP site, or transferred to an
external OCR system.
The Unified Linux Driver package is supplied with a smart and flexible
installation program. You don't need to search for additional components that
might be necessary for the Unified Linux Driver software: all required
packages will be carried onto your system and installed automatically; this is
possible on a wide set of the most popular Linux clones.
Installing the Unified Linux Driver
System Requirements
Supported OS
•
•
•
•
Red hat 8.0 ~ 9.0
Fedora Core 1 ~ 4
Mandrake 9.2 ~ 10.1
SuSE 8.2 ~ 9.2
Recommended Hardware Requirements
•
•
•
Pentium IV 1 GHz or higher
RAM 256 MB or higher
HDD 1 GB or higher
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NOTE:
•
It is necessary to claim swap partition of 300 MB or larger when working
with large scanned images.
•
The Linux scanner driver supports the optical resolution at maximum.
Please refer to the scanner and copy section of Specifications. See
Software
•
•
•
•
Linux Kernel 2.4 or higher
Glibc 2.2 or higher
CUPS
SANE
Installing the Unified Linux Driver
1. Make sure that you connect your machine to your computer. Turn both
the computer and the machine on.
2. When the Administrator Login window appears, type in root in the Login
field and enter the system password.
NOTE: You must log in as a super user (root) to install the printer software. If
you are not a super user, ask your system administrator.
3. Insert the printer software CD-ROM. The CD-ROM will automatically run.
If the CD-ROM does not automatically run, click the
icon at the bottom
of the desktop. When the Terminal screen appears, type in:
If the CD-ROM is secondary master and the location to mount is /mnt/
cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./install.sh
NOTE: The installation program runs automatically if you have an autorun
software package installed and configured.
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4. When the welcome screen appears, click Next.
5. When the installation is complete, click Finish.
The installation program has added the Unified Driver Configurator
desktop icon and Xerox Unified Driver group to the system menu for your
convenience. If you have any difficulties, consult the onscreen help that is
available through your system menu or can otherwise be called from the
driver package windows applications, such as Unified Driver
Configurator or Image Manager.
Uninstalling the Unified Linux Driver
1. When the Administrator Login window appears, type in root in the Login
field and enter the system password.
NOTE: You must log in as a super user (root) to install the printer software. If
you are not a super user, ask your system administrator.
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2. Insert the printer software CD-ROM. The CD-ROM will automatically run.
If the CD-ROM does not automatically run, click the icon at the bottom
of the desktop. When the Terminal screen appears, type in:
If the CD-ROM is secondary master and the location to mount is /mnt/
cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./uninstall.sh
NOTE: The installation program runs automatically if you have an autorun
software package installed and configured.
3. Click Uninstall.
4. Click Next.
5. Click Finish.
Using the Unified Driver Configurator
Unified Linux Driver Configurator is a tool primarily intended for configuring
Printer or MFP devices. Since an MFP device combines the printer and
scanner, the Unified Linux Driver Configurator provides options logically
grouped for printer and scanner functions. There is also a special MFP port
option responsible for the regulation of access to an MFP printer and scanner
via a single I/O channel.
After installing the Unified Linux driver (see Installing the Unified Linux Driver
created on your desktop.
Opening the Unified Driver Configurator
1. Double-click Unified Driver Configurator on the desktop.
You can also click the Startup Menu icon and select the Unified Driver
Configurator.
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2. Press each button on the Modules pane to switch to the corresponding
configuration window.
Printers Configuration button
Scanners Configuration button
Ports Configuration button
You can use the onscreen help by clicking Help.
3. After changing the configurations, click Exit to close the Unified Driver
Configurator.
Printers Configuration
Printers configuration has the two tabs; Printers and Classes.
Printers Tab
You can see the current system’s printer configuration by clicking on the
printer icon button on the left side of the Unified Driver Configurator window.
Switches to Printer
Configuration.
Shows all
installed
printers.
Shows the status, model
name and URI of your printer.
You can use the following printer control buttons:
•
•
Refresh: renews the available printers list.
Add Printer: allows you to add a new printer.
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•
•
•
•
Remove Printer: removes the selected printer.
Set as Default: sets the current printer as a default printer.
Stop: stops the printer.
Test: allows you to print a test page to check if the machine is working
properly.
•
Properties: allows you to view and change the printer properties. For
Classes Tab
The Classes tab shows a list of available printer classes.
Shows all of the
printer classes.
Shows the status of the
class and the number of
printers in the class.
•
•
•
Refresh : Renews the classes list.
Add Class... Allows you to add a new printer class.
Remove Class Removes the selected printer class.
:
:
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Scanners Configuration
In this window, you can monitor the activity of scanner devices, view a list of
installed Xerox MFP devices, change device properties, and scan images.
Switches to Scanners
configuration.
Shows all installed
scanners.
Shows the vendor, model
name and type of your
scanner.
•
Properties... : Allows you to change the scan properties and scan a
Ports Configuration
In this window, you can view the list of available ports, check the status of each
port and release a port in busy state.
Switches to ports
configuration.
Shows all available ports.
Shows the port type, device
connected to the port and status
•
•
Refresh : Renews the available ports list.
Release port Releases the selected port.
:
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Sharing Ports Between Printers and Scanners
Your machine can be connected to a host computer via the parallel port or
USB port. Since the MFP device contains more than one device (printer and
scanner), it is necessary to organize proper access of “consumer” applications
to these devices via the single I/O port.
The Xerox Unified Linux Driver package provides an appropriate port sharing
mechanism that is used by the Xerox printer and scanner drivers. The drivers
address their devices via so-called MFP ports. The current status of any MFP
port can be viewed via the MFP Ports Configuration. The port sharing prevents
you from accessing one functional block of the MFP device, while another
block is in use.
When you install a new MFP printer onto your system, it is strongly
recommended you do this with the assistance of an Unified Driver
Configurator. In this case you will be asked to choose I/O port for the new
device. This choice will provide the most suitable configuration for MFP’s
functionality. For MFP scanners I/O ports are being chosen by scanner drivers
automatically, so proper settings are applied by default.
Configuring Printer Properties
You can change the various properties for your machine as a printer using the
properties window provided by the Printers configuration.
1. Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
2. Select your machine on the available printers list and click Properties.
3. The Printer Properties win-
dow opens.
The following five tabs
display at the top of the
window:
•
General: allows you to
change the printer location
and name. The name entered
in this tab displays on the
printer list in Printers
configuration.
•
•
Connection: allows you to view or select another port. If you change the
printer port from USB to parallel or vice versa while in use, you must re-
configure the printer port in this tab.
Driver: allows you to view or select another printer driver. Click Options
to set the default device options.
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•
•
Jobs: shows the list of print jobs. Click Cancel job to cancel the selected
job and select the Show completed jobs check box to see previous jobs
on the job list.
Classes: shows the class that your printer is in. Click Add to Class to add
your printer to a specific class or click Remove from Class to remove the
printer from the selected class.
4. Click OK to apply the changes and close the Printer Properties Window.
Printing a Document
Printing from Applications
You can print from your machine from any Linux application using Common
UNIX Printing System (CUPS).
1. From the application you are using, select Print from the File menu.
2. Select Print directly using lpr.
3. In the LPR GUI window, select the model name of your machine from the
Printer list and click Properties.
Click.
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4. Change the printer and print job properties.
The following four tabs display at the top of the window.
•
General - allows you to change the paper size, the paper type, and the
orientation of the documents, enables the duplex feature, adds start and
end banners, and changes the number of pages per sheet.
•
•
•
Text - allows you to specify the page margins and set the text options,
such as spacing or columns.
Graphics - allows you to set image options that are used when printing
images/files, such as color options, image size, or image position.
Device - allows you to set the print resolution, paper source, and
destination.
5. Click Apply to apply the changes and close the Phaser 3200MFP
Properties window.
6. Click OK in the LPR GUI window to start printing.
7. The Printing window appears, allowing you to monitor the status of your
print job.
8. To abort the current job, click Cancel.
Printing Files
You can print many different types of files on the Xerox machine device using
the standard CUPS way - directly from the command line interface. The CUPS
lpr utility allows you do that. But the drivers package replaces the standard lpr
tool by a much more user-friendly LPR GUI program.
To print any document file:
1. Type lpr <file_name> from the Linux shell command line and press Enter.
The LPR GUI window appears.
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When you type only lpr and press Enter, the Select file(s) to print window
appears first. Select any files you want to print and click Open.
2. In the LPR GUI window, select your printer from the list, and change the
printer and print job properties.
For details about the Properties window, see Printing a Document on
3. Click OK to start printing.
Scanning a Document
You can scan a document using the Unified Driver Configurator window.
1. Double-click the Unified Driver Configurator on your desktop.
2. Click the
button to switch to Scanners Configuration.
3. Select the scanner on the
list.
When you have only one
MFP device and it is
connected to the computer
and turned on, your scanner
appears on the list and is
automatically selected.
Click your scanner.
If you have two or more
scanners attached to your
computer, you can select
any scanner to work at any
time. For example, while
acquisition is in progress on
the first scanner, you may
select the second scanner,
set the device options and
start the image acquisition simultaneously.
NOTE: The scanner name shown in Scanners configuration can be different
from the device name.
4. Click Properties.
5. Load the document to be scanned face up into the ADF (Automatic Doc-
ument Feeder) or face down on the document glass.
6. Click Preview in the Scanner Properties window.
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The document is scanned and the image preview appears in the Preview
Pane.
Drag the pointer to set the
image area to be
scanned.
7. Change the scan options in the Image Quality and Scan Area sections.
•
Image Quality: allows you to select the color composition and the scan
resolution for the image.
•
Scan Area: allows you to select the page size. The Advanced button
enables you to set the page size manually.
If you want to use one of the preset scan option settings, select from the
Job Type drop-down list. For details about the preset Job Type settings,
You can restore the default setting for the scan options by clicking
Default.
8. When you have finished, click Scan to start scanning.
The status bar appears on the bottom left of the window to show the
progress of the scan. To cancel scanning, click Cancel.
9. The scanned image appears in the new Image Editor window.
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If you want to edit the scanned image, use the toolbar. For further details
10. When you are finished, click Save on the toolbar.
11. Select the file directory where you want to save the image and enter the
file name.
12. Click Save.
Adding Job Type Settings
You can save your scan option settings to retrieve for a later scanning.
To save a new Job Type setting:
1. Change the options from the Scanner Properties window.
2. Click Save As.
3. Enter the name for your setting.
4. Click OK
Your setting to the Saved Settings drop-down list.
To save a Job Type setting for the next scan job:
1. Select the setting you want to use from the Job Type drop-down list.
2. The next time you open the Scanner Properties window, the saved set-
ting is automatically selected for the scan job.
To delete a Job Type setting:
1. Select the setting you want to delete from the Job Type drop-down list.
2. Click Delete.
The setting is deleted from the list.
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Using the Image Editor
The Image Editor window provides you with menu commands and tools to edit
your scanned image.
Use these tools to edit the
image.
You can use the following tools to edit the image:
Tools
Function
Saves the image.
Cancels your last action.
Restores the action you canceled.
Allows you to scroll through the image.
Crops the selected image area.
Zooms the image out.
Zooms the image in.
Allows you to scale the image size; you can enter the
size manually, or set the rate to scale proportionally,
vertically, or horizontally.
Allows you to rotate the image; you can select the
number of degrees from the drop-down list.
Allows you to flip the image vertically or horizontally.
Allows you to adjust the brightness or contrast of the
image, or to invert the image.
Shows the properties of the image.
For further details about the Image Editor program, refer to the onscreen help.
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Using Your Machine with a Macintosh (Phaser 3200MFP/N only)
Your machine supports Macintosh systems with a built-in USB interface or a
10/100 Base-TX network interface card. When you print a file from a
Macintosh computer, you can use the PostScript driver by installing the PPD
file.
Installing Software for Macintosh
The PostScript driver CD-ROM that came with your machine provides you with the
PPD file to use the PS driver, Apple LaserWriter driver, for printing on a Macintosh
computer.
Also, it provides you with the TWAIN driver for scanning on a Macintosh
computer.
Verify the following before you install the printer software:
Item
Requirements
Operating System
RAM
Mac OS 10.3 ~ 10.4
128 MB
Free Disk Space
200 MB
Install the Printer driver
1. Connect your machine to the computer using the USB cable or the
Ethernet cable.
2. Turn on your computer and the machine.
3. Insert the PostScript driver CD-ROM which came with your machine into
the CD-ROM drive.
4. Double-click the Xerox MFP on your Macintosh desktop.
5. Double-click the MAC_Installer folder.
6. Double-click the MAC_Printer folder.
7. Double-click the Xerox Phaser 3200MFP_OSX icon.
8. Click Continue.
9. Click Install.
10. After the installation is finished, click Quit.
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Uninstalling the Printer driver
Uninstall is required if you are upgrading the software, or if installation fails.
1. Insert the PostScript driver CD-ROM which came with your machine into
the CD-ROM drive.
2. Double-click the Xerox MFP on your Macintosh desktop.
3. Double-click the MAC_Installer folder.
4. Double-click the MAC_Printer folder.
5. Double-click the Xerox Phaser 3200MFP_OSX icon.
6. Click Continue.
7. Select Uninstall and then click Uninstall.
8. When the uninstallation is complete, click Quit.
Installing the Scan driver
1. Make sure that you connect your printer to the computer. Turn on your
computer and printer.
2. Insert the CD-ROM which came with your printer into the CD-ROM drive.
3. Double-click CD-ROM icon that appears on your Macintosh desktop.
4. Double-click the MAC_Installer folder.
5. Double-click the MAC_TWAIN folder.
6. Double-click the Xerox ScanThru Installer icon.
7. Enter the password and click OK.
8. Click Continue.
9. Click Install.
10. Click Continue.
11. After the installation is finished, click Quit.
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Uninstalling the Scan driver
1. Insert the CD-ROM which came with your printer into the CD-ROM drive.
2. Double-click CD-ROM icon that appears on your Macintosh desktop.
3. Double-click the MAC_Installer folder.
4. Double-click the MAC_TWAIN folder.
5. Double-click the Xerox ScanThru Installer icon.
6. Enter the password and click OK.
7. Click Continue.
8. Select Uninstall from the Installation Type and then Click Uninstall.
9. Click Continue.
10. When the uninstallation is complete, click Quit.
Setting Up the Printer
Set up for your printer will be different depending on which cable you use to
connect the printer to your computer—the network cable or the USB cable.
For a Network-connected Macintosh
to install the PPD and Filter files on your computer.
2. Open Print Center or Printer Setup Utility from the Utilities folder.
3. Click Add on the Printer List.
4. Select the AppleTalk tab.
The name of your machine appears on the list. Select XRX000xxxxxxxxx
from the printer box, where the xxxxxxxxx varies depending on your
machine.
5. Click Add.
6. If Auto Select does not work properly, select Xerox in Printer Model and
your printer name in Model Name.
Your machine appears on the Printer List and is set as the default printer.
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For a USB-connected Macintosh
to install the PPD and Filter files on your computer.
2. Open Print Center or Printer Setup Utility from the Utilities folder.
3. Click Add on the Printer List.
4. Select the USB tab.
5. Select your printer name and click Add.
6. If Auto Select does not work properly, select Xerox in Printer Model and
your printer name in Model Name.
Your machine appears on the Printer List and is set as the default printer.
Printing
NOTE: The Macintosh printer’s properties window that appears in this User
Guide may differ depending on the printer in use. However the composition of
the printer properties window is similar.
NOTE: You can check your printer name in the supplied CD-ROM.
Printing a Document
When you print with a Macintosh, you need to check the printer software
setting in each application you use. Follow these steps to print from a
Macintosh.
1. Open a Macintosh application and select the file you want to print.
2. Open the File menu and click Page Setup (Document Setup in some
applications).
3. Choose your paper size, orientation, scaling, and other options and click
OK.
4. Open the File menu and click Print.
5. Choose the number of copies you want and indicate which pages you
want to print.
6. Click Print when you finish setting the options.
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Make sure that your
printer is selected.
Mac OS 10.3 or later
Changing Printer Settings
You can use advanced printing features when using your printer.
From your Macintosh application, select Print from the File menu. The printer
name which appears in the printer properties window may differ depending on
the printer in use.
Layout Setting
The Layout tab provides options to adjust how the document appears on the
printed page. You can print multiple pages on one sheet of paper.
Select Layout from the Presets drop-down list to access the following
the next column.
Mac OS 10.3 or later
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Printer Features Setting
The Printer Features tab provides options for selecting the paper type and
adjusting print quality.
Select Printer Features from the Presets drop-down list to access the
following features:
Mac OS 10.3 or later
Image Mode
Image Mode allows the user to enhance printouts. The available options are
Normal and Text Enhance.
Fit to Page
This printer feature allows you to scale your print job to any selected paper
size regardless of the digital document size. This can be useful when you want
to check fine details on a small document.
Paper Type
Set Type to correspond to the paper loaded in the tray from which you want
to print. This will let you get the best quality printout. If you load a different type
of print material, select the corresponding paper type.
Resolution(Quality)
The Resolution options you can select may vary depending on your printer model.
You can select the printing resolution. The higher the setting, the sharper the clarity of
printed characters and graphics. The higher setting also may increase the time it takes
to print a document.
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Printing Multiple Pages on One Sheet of Paper
You can print more than one page on a single sheet of paper. This feature
provides a cost-effective way to print draft pages.
1. From your Macintosh application, select Print from the File menu.
2. Select Layout.
Mac OS 10.3 or later
3. Select the number of pages you want to print on one sheet of paper on
the Pages per Sheet drop-down list.
4. Select the page order from the Layout Direction option.
To print a border around each page on the sheet, select the option you
want from the Border drop-down list.
5. Click Print, and the printer prints the selected number of pages on one
side of each page.
Scanning
If you want to scan documents using other software, you will need to use
TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe
Photoshop. The first time you scan with your machine, select it as your TWAIN
source in the application you use.
The basic scanning process consists of the following steps:
•
•
•
•
Place your photograph or page on the document glass or ADF.
Open an application, such as PhotoDeluxe or Photoshop.
Open the TWAIN window and set the scan options.
Scan and save your scanned image.
NOTE: You need to follow the program’s instructions for acquiring an image.
Please refer to the User Guide of the application.
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7Scanning
Scanning with your machine lets you turn pictures and text into digital files on
your computer. Then you can fax or e-mail the files, display them on your web
site or use them to create projects that you can print using the WIA driver. This
chapter includes:
•
NOTE: Check the Operating System(s) that are compatible with your printer.
Please refer to the OS Compatibility section of Printer Specifications in your
Printer User Guide.
You can check your printer name in the supplied CD-ROM.
The maximum resolution that can be achieved depends upon various factors,
including computer speed, available disk space, memory, the size of the
image being scanned, and bit depth settings. Thus, depending on your system
and what you are scanning, you may not be able to scan at certain resolutions,
especially using enhanced dpi.
You need to press Scan to activate Scan mode.
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Scanning
Scanning Basics
NOTE: To scan with your machine, you must install the software. For details,
see the installing printer software in windows section of Chapter 6, Printing to
install the scan software.
Your Phaser 3200MFP offers the following ways to scan an image:
•
From the control panel on your machine to an application:
Use the Scan button on the control panel to initiate scanning. Assign the
TWAIN-compliant software, such as Adobe Photo Deluxe or Adobe
Photoshop, to the machine by selecting it from a list of available
applications via the Scan button. To compose the list of available
applications, you must configure it in the scan settings tab of the
•
•
From TWAIN-compliant software:
You can use other software including Adobe PhotoDeluxe and Adobe
Photoshop. For details, see Scanning Process with TWAIN-enabled
From the Windows Images Acquisition (WIA) driver:
Your machine also supports the WIA driver for scanning images. For
Also, you can send scanned images to several destinations using a network
connection:
•
To your networked computer via the Network Scan program. You can
scan an image from the machine, if network-connected, to the computer
where the Network Scan program is running.
Scanning From the Control Panel to an Application
1. Make sure that your machine and computer are turned on and properly
connected to each other.
2. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
3. Press Scan. “Application” appears on the bottom line of the display.
4. Press Enter.
5. Press the scroll button ( or ) to select an application to receive the
scanned image.
6. Press Start to start scanning. The selected application window opens
with the scanned image.
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Scanning Process with TWAIN-enabled Software
If you want to scan documents using other software, you will need to use
TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe
Photoshop. The first time you scan with your machine, select it as your TWAIN
source in the application you use.
The basic scanning process involves a number of steps:
1. Make sure that your machine and computer are turned on and properly
connected to each other.
2. Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
3. Open an application, such as PhotoDeluxe or Photoshop.
4. Open the TWAIN window and set the scan options.
5. Scan and save your scanned image.
NOTE: You need to follow the program’s instructions for acquiring an image.
Please refer to the User Guide of the application.
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Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition (WIA) driver for
scanning images. WIA is one of the standard components provided by
Microsoft Windows XP and works with digital cameras and scanners.
Unlike the TWAIN driver, the WIA driver allows you to scan and easily
manipulate images without using additional software.
NOTE: The WIA driver works only on Windows XP with USB port.
NOTE: Make sure your computer and machine are properly connected.
1. Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
2. From the Start menu on your desktop window, select Settings, Control
Panel, and then Scanners and Cameras.
3. Double click your scanner driver icon. The Scanner and Camera Wizard
launches.
4. Choose your scanning preferences and click Preview to see how your
preferences affect the picture.
5. Click Next.
6. Enter a picture name, and select a file format and destination to save the
picture.
7. Follow the on-screen instructions to edit the picture after it is copied to
your computer.
NOTE: If you want to cancel the scan job, press the Cancel button on the
Scanner and Camera Wizard.
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Scanning
Scanning using a network connection
(Phaser 3200MFP/N only)
If you have connected your machine to a network and set up network
parameters correctly, you can scan and send images over the network.
Preparing for network scanning
Before using your machine’s network scanning features, you need to add the
machine to the Network Scan program for scanning to a network client.
Adding the machine to the Network Scan program
To scan images from your machine to your computer through the network, you
need to register the machine as an authorized network scanner in the
Network Scan program.
1. In Windows, select Start
Programs
Xerox
Network Scan
Network Scan.
The Xerox Network Scan Manager window opens.
2. Click the Add Device button or double-click the Add Device icon.
3. Click Next.
4. Select Browse for a scanner. (recommended), or select Connect to
this scanner. and enter the IP address of your machine.
5. Click Next.
A list of the scanners on your network appears.
6. Select your machine from the list and enter a name, user ID, and PIN
(Personal Identification Number) for the machine.
NOTE: For the scanner name, the model name of your machine is
automatically entered, but can be changed.
You can enter an ID of up to 8 characters. The first character must be a letter.
The PIN must be 4 digits.
7. Click Next.
8. Click Finish.
Your machine is added to the Network Scan program and you can now
scan images through the network.
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Scanning
NOTE: You can change the scanner properties of your machine and the
scan settings from the Xerox Network Scan Manager window. Click
Properties and set the options in each tab.
Registering authorized users
You can add up to 50 authorized users using CentreWare IS
.
This feature, when enabled, will prevent unauthorized access to scan to email.
One must be authorized before being able to send an email. If this feature is
not enabled, then any user can send an email.
1. Enter your machine’s IP address as the URL in a browser and click Go to
access the web site of your machine.
2. Click Properties.
3. Click E-mail and User Authentication.
4. Click ADD.
5. Select the index number where the corresponding entry will be stored,
from 1 to 50.
6. Enter your name, Auth ID, password, and e-mail address.
7. You need to enter the registered user ID and password in the machine
when you start scanning to email from the control panel.
NOTE: Enable Auth User must be checked.
8. Click Save Changes.
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up
network parameters using CentreWare IS
.
1. Enter your machine’s IP address as the URL in a browser and click Go to
access the web site of your machine.
2. Click Properties.
3. Click Protocol and SMTP Server.
4. Select IP Address or Host Name.
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5. Enter the IP address in dotted decimal notation or as a host name.
6. Enter the server port number, from 1 to 65535.
The default port number is 25.
7. Put a check mark in SMTP Requires Authentication to require
authentication.
8. Enter the SMTP server login name and password.
9. Click Save Changes.
Scanning to a network client
Network Scan allows you to remotely scan an original from your network-
connected machine to your computer in JPEG, TIFF, or PDF file format.
Scanning
1. Make sure that your machine and the computer are connected to a
network and Network Scan is running on the computer.
NOTE: For black/white scanning only TIFF and PDF are available. For color,
only JPEG is available.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
3. Press Scan.
4. Press the scroll button ( or ) until “Network” appears on the bottom line
of the display and press Enter.
5. Select the scroll button ( or ) until the User ID you have set in the
Xerox Network Scan Manager window and press Enter.
6. Enter the PIN you have set in the Xerox Network Scan Manager
window and press Enter.
7. press Enter to start scanning. Your machine begins scanning the original
to the computer where the program is running.
Setting network scan timeout
If the Network Scan program on your computer does not send a refresh
request and does not scan a job within a specified timeout period, your
machine cancels the scan job. You can change this timeout setting as needed.
1. Press Menu until “Machine Setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Scan Timeout” appears on the
bottom line. Press Enter.
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3. Enter the desired timeout value and press Enter.
4. The change will be broadcast over the network and will apply to all clients
connected to the network.
5. Press Stop/Clear to return to Standby mode.
Scanning to Email
You can scan and send an image as an email attachment. You first need to
set up your email account in CentreWare IS
.
Before scanning, you can set the scan options for your scan job.
1. Make sure that your machine is connected to a network.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
3. Press Scan.
4. Press the scroll button ( or ) until “Email” appears on the bottom line of
the display and press Enter.
5
Enter the sender’s email address and press Enter.
6. Enter the recipient’s email address and press Enter.
7. To enter additional addresses, press Enter when “Yes” appears and
repeat step 5.
To continue to the next step, press the scroll button ( or ) to select “No”
and press Enter.
8. If the display asks if you want to send the email to your account, press
the scroll button ( or ) to select “Yes” or “No” and press Enter.
NOTE: This prompt does not appear if you have activated the Send To Self
option in the email account setup.
9. Enter an email subject and press Enter.
10. Press the scroll button ( or ) until the file format you want appears and
press Enter or Start.
11. The machine begins scanning and then sends the email.
12. If the machine asks if you want to log off your account, press the scroll
button ( or ) to select “Yes” or “No” and press Enter.
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13. Press Stop/Clear to return to Standby mode.
Changing the settings for each scan job
Your machine provides you with the following setting options to allow you to
customize your scan jobs.
•
•
Resolution: Sets the image resolution.
Scan Color: Sets the colour mode.
To customize the settings before starting a scan job:
1. Press Menu until “Network setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Email Setup” appears on the bottom
line of the display and press Enter.
3. Press Enter when “Email setting” appears.
4. Press the scroll button ( or ) until the scan setting option you want
appears and press Enter.
5. Press the scroll button ( or ) until the desired status appears and press
Enter.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to Standby mode.
Changing the default scan settings
To avoid having to customize the scan settings for each job, you can set up
default scan settings for each scan type.
1. Press Menu until “Network setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Email Setup” appears on the bottom
line of the display and press Enter.
3. Press the scroll button ( or ) until “Default-Change” appears on the
bottom line of the display and press Enter.
4. Press the scroll button ( or ) until the scan setting option you want
appears and press Enter.
5. Press the scroll button ( or ) until the desired status appears and press
Enter.
6. Repeat steps 4 and 5 to change other settings.
7. To change the default settings for other scan types, press Exit and
repeat from step 4.
8. Press Stop/Clear to return to Standby mode.
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Scanning
Enabling network scan
You can enable and disable network scan from your machine.
1. Press Menu until “Maintenance” appears on top line of the display.
2. Press the scroll button ( or ) until “Network Scan” appears on the
bottom line. Press Enter.
3. Press the scroll button ( or ) to display “Enable” on the bottom line and
press Enter.
Selecting “Disable” means that the network scan is disabled.
4. Press Enter to save the selection.
To return to Standby mode, press Stop/Clear.
Setting up Address Book
You can set up Address Book with the email addresses you use frequently
via CentreWare IS
.
NOTE: You can also click Import to upload your address book from your
computer. A .csv file is required.
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Scanning
Configuring group email numbers
1. Enter your machine’s IP address as the URL in a browser and click Go to
access the web site of your machine.
2. Click Properties and E-mail.
3. Click Group Address Book and ADD.
4. Select a group number and enter the group name you want.
5. Select email numbers that will be included in the group.
6. Click Save Changes.
Using Address Book entries
To retrieve an email address, use the following way:
Group email numbers
To use a group email entry, you need to search for and select it from memory.
When you are prompted to enter a destination address while sending an
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Scanning
Searching Address Book for an entry
There is a way to search for an address in memory.
1. If necessary, press Scan.
2. Press the scroll button ( or ) until “Email” appears on the bottom line of
the display and press Enter.
3. Press Phone Book.
1) Press the scroll button ( or ) until the number category you want
appears and press Enter.
2) Press the scroll button ( or ) until the name you want appears and
press Enter.
Printing Address Book
You can check your Phone Book settings by printing a list.
1. Press Menu until “Reports” appears on the top line of the display.
“Address Book” appears on the bottom line of the display.
2. Press Enter.
3. Press the scroll button ( or ) until “E-mail” appears of the display and
press Enter.
4. Press the scroll button ( or ) until the address category you want
appears and press Enter.
The selected address book prints out.
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Setting Up the Fax System
Changing the Fax Setup options
1. Press Menu until “Fax Setup” appears on the top line of the display.
The first available menu item, “Receive Mode”, displays on the bottom
line.
2. Press the scroll button ( or ) until you see the desired menu item on the
bottom line and press Enter.
If you select “Receive Mode”, you will see “Resolution”.
3. Use the scroll button ( or ) to find the desired status or use the number
keypad to enter the value for the option you have selected.
4. Press Enter to make your selection. The next Fax Setup option appears.
5. If necessary, repeat steps 2 through 4.
6. To return to Standby mode, press Stop/Clear.
Available Fax Setup Options
Option
Description
Receive Mode
You can select the default fax receiving mode.
In Tel mode, you can receive a fax by picking up the
handset of the extension phone and then pressing the
Alternatively, you can press Manual Dial (you can hear a fax
tone from the remote machine) and then press Start on the
control panel of your machine.
In the Fax mode, the machine answers an incoming call and
immediately goes into fax reception mode.
In Ans/Fax mode, the answering machine answers an
incoming call, and the caller can leave a message on the
answering machine. If the fax machine senses a fax tone on
the line, the call automatically switches to Fax mode.
In DRPD mode, you can receive a call using the Distinctive
Ring Pattern Detection (DRPD) feature. This option is
available only when you set up the DRPD Mode. For further
details, see Receiving Faxes Using the DRPD Mode on
Ring To Answer
Lighten/Darken
You can specify the number of times the machine rings,
from 1 to 7, before answering an incoming call.
You can select the default contrast mode to fax your
documents lighter or darker.
Lighten works well with dark print.
Normal works well with standard typed or printed
documents.
Darken works well with light print or faint pencil markings.
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Option
Description
Redial Term
Your machine can automatically redial a remote fax
machine if it was busy. Intervals from 1 to 15 minutes can
be entered.
Redials
You can specify the number of redial attempts, from 1 to 13.
MSG Confirm
You can set your machine to print a report showing whether
a transmission was successful, how many pages were sent,
and more. The available options are On, Off, and On-Err,
which prints only when a transmission is not successful.
Auto Report
This produces a report with detailed information about the
previous 50 communications operations, including time and
dates. The available options are On or Off.
Auto Reduction
When receiving a document containing pages as long as or
longer than the paper loaded in the tray, the machine can
reduce the size of the document to fit the size of the paper
loaded in the machine. Select On if you want to
automatically reduce an incoming page.
With this feature set to Off, the machine cannot reduce the
document to fit onto one page. The document will be
divided and printed in actual size on two or more pages.
Discard Size
When receiving a document containing pages as long as or
longer than the paper installed in your machine, you can set
the machine to discard any excess at the bottom of the
page. If the received page is outside the margin you set, it
will print in actual size on two or more sheets of paper.
When the document is outside the margin and the Auto
Reduction feature is turned on, the machine reduces the
document to fit it onto the appropriately-sized paper and
discard does not occur. If the Auto Reduction feature is
turned off or fails, data outside the margin will be discarded.
Settings range from 0 to 30 mm.
Receive Code
The Receive Start Code allows you to initiate fax reception
from an extension phone plugged into the EXT. jack on the
back of the machine. If you pick up the extension phone
and hear fax tones, enter the Receive Start Code. The
Receive Start Code is preset to *9* at the factory. Settings
range from 0 to 9. See Receiving Manually Using an
about using the code.
DRPD Mode
You can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature, which enables a user to use a
single telephone line to answer several different telephone
numbers. In this menu, you can set the machine to
recognize which ring patterns to answer. For details about
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Sending a Fax
Loading a Document
You can use the Automatic Document Feeder (ADF) or the document glass to
load an original document for faxing. Using the ADF, you can load up to 30
2
sheets of 20 lb (75 g/m bond) paper at a time. You can, of course, place only
one sheet at a time on the document glass. For details about preparing a
To fax a document using the Automatic Document
Feeder (ADF):
1. Load the document face up into the ADF. You can insert up to 30 sheets
at a time.
Make sure that the bottom of
the document stack matches
the paper size marked on the
document tray.
2. Adjust the document guide on
the ADF to match the width of
the document.
NOTE: Dust on the ADF glass
may cause black lines on the
printout. Use the recommend
materials to keep the ADF glass
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To fax a document from the document glass:
1. Lift and open the document cover.
2. Place the document face down on
the document glass and align it
with the top left corner of the glass.
NOTE: Make sure that no other
documents are in the ADF (Automatic
Document Feeder). A document in the
ADF has priority over a document on
the document glass.
3. Close the document cover.
Adjusting the Document Resolution
The default document settings produce good results when using typical text-
based documents.
If you send documents that are of a poor quality, or contain photographs, you
can adjust the resolution to produce a higher quality fax.
1. Press Resolution on the control panel.
2. By pressing Resolution or the scroll button ( or ), you can choose
from Standard, Fine, Super Fine, Photo, and Color.
3. When the mode you want to use displays, press Enter to make your
selection.
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The document types recommended for the resolution settings are described
in the table below:
Mode
Recommended for:
Standard
Documents with normal sized characters.
Fine
Documents containing small characters or thin lines or
documents printed using a dot-matrix printer.
Super Fine
Documents containing extremely fine detail. Super Fine mode
is enabled only if the machine with which you are
communicating also supports the Super Fine resolution. See
the notes below.
Photo
Color
Documents containing shades of gray or photographs.
Documents with colors. Sending a color fax is only possible if
the receiving machine supports color fax reception and you
send the fax manually. In this mode, memory transmission is
not available.
NOTE: For memory transmission, Super Fine mode is not available. The
resolution setting is automatically changed to Fine.
When your machine is set to Super Fine resolution and the receiving fax
machine does not support Super Fine resolution, the machine transmits using
the highest resolution mode supported by the other fax machine.
Sending a Fax Automatically
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
2. Press the Fax button.
4. Enter the remote fax phone number using the number keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
5. Press Start.
6. When a document is placed on the document glass, the display shows
“Another Page?” on the top line after the document is scanned into the
memory. If you have the next page, remove the scanned page and place
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the next page on the glass. Press the scroll button ( or ) to display
"Yes" and press Enter. Repeat as necessary.
After all of the pages are scanned, press the scroll button ( or ) to
display "No" and press Enter when the display shows "Another Page?".
7. The number is dialed and then the machine begins sending the fax when
the receiving fax machine is ready.
NOTE: When you want to cancel a fax job, press Stop/Clear at any time
while sending.
Sending a Fax Manually
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
2. Press the Fax button
4. Press Manual Dial. You hear a dial tone.
5. Enter the receiving fax machine’s number using the number keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
6. When you hear a high-pitched fax signal from the remote fax machine,
press Start.
NOTE: When you want to cancel a fax job, press Stop/Clear at any time
while sending.
Redialing the Last Number
To redial the number you last called:
Press Redial/Pause.
When a document is loaded in the ADF (Automatic Document Feeder; see To
the machine automatically begins to send.
For a document placed on the document glass, the display asks if you want to
load another page. To add more documents, press the scroll button ( or )
to display "Yes" and press Enter. To send the fax immediately, press the scroll
button ( or ) to display "No" and press Enter.
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Confirming Transmission
When the last page of your document has been sent successfully, the
machine beeps and returns to Standby mode.
If your fax fails, an error message appears on the display. For a list of error
If you receive an error message, press Stop/Clear to clear the message and
try to send the document again.
You can set your machine to print a confirmation report automatically each
time sending a fax is completed. For further details, see the MSG Confirm item
Automatic Redialing
When the number you have dialed is busy or there is no answer when you
send a fax, the machine automatically redials the number every three minutes,
up to seven times according to the factory default settings.
When the display shows “Retry Redial?”, press Enter to redial the number
without waiting. To cancel the automatic redialing, press Stop/Clear.
To change the time interval between redials and the number of redial
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Receiving a Fax
About Receiving Modes
•
In Fax mode, the machine answers an incoming fax call and immediately
goes into the fax reception mode.
•
In Tel mode, you can receive a fax by pressing Manual Dial (you can hear
a fax tone from the sending machine) and then pressing Start on the
control panel of your machine. You can also pick up the handset of the
extension phone and then press the remote receive code (see Receive
•
•
In Ans/Fax mode, the answering machine answers an incoming call, and
the caller can leave a message on the answering machine. If the fax
machine senses a fax tone on the line, the call automatically switches to
Fax mode.
In DRPD mode, you can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature. “Distinctive Ring” is a telephone company
service which enables a user to use a single telephone line to answer
several different telephone numbers. For further details, see Receiving
When your machine’s memory is full, the receiving mode automatically
switches to Tel.
NOTE:
•
To use the Ans/Fax mode, attach an answering machine to the EXT. jack
on the back of your machine.
•
If you do not want other people to view your received documents, you can
use Secure Receiving mode. In this mode, all of the received faxes are
stored in memory. For further details, see Using Secure Receiving Mode
Loading Paper for Receiving Faxes
Faxes can only be printed on Letter-, A4-, Legal-, Folio-, Executive-, or B5-
sized paper. For details about loading paper and setting the paper size in the
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Receiving Automatically in Fax Mode
Your machine is preset to Fax mode at the factory.
When you receive a fax, the machine answers the call on a specified number
of rings and automatically receives the fax.
Receiving Manually in Tel Mode
You can receive a fax call by picking up the handset of the extension phone
or by pressing Fax, Manual Dial, and then Start when you hear a fax tone
from the sending machine.
The machine begins receiving a fax and returns to Standby mode when the
reception is completed.
Receiving Automatically in Ans/Fax Mode
To use this mode, you must attach an answering machine to the EXT. jack on
If the caller leaves a message, the answering machine stores the message as
it would normally. If your machine detects a fax tone on the line, it
automatically starts to receive the fax.
NOTE: If you have set your machine to Ans/Fax mode and your answering
machine is switched off, or no answering machine is connected to EXT. jack,
your machine automatically goes into Fax mode after a predefined number of
rings.
If your answering machine has a ‘user-selectable ring counter’, set the
machine to answer incoming calls within 1 ring.
If you are in Tel mode (manual reception) when the answering machine is
connected to your machine, you must switch off the answering machine, or the
outgoing message from the answering machine will interrupt your phone
conversation.
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Receiving Manually Using an Extension Telephone
This features works best when you are using an extension telephone
connected to the EXT. jack on the back of your machine. You can receive a
fax from someone you are talking to on the extension telephone without going
to the fax machine.
When you receive a call on the extension phone and hear fax tones, press the
keys
Press the buttons slowly in sequence. If you still hear the fax tone from the
remote machine, press again.
is the remote receive code preset at the factory. The first and the last
9
on the extension telephone. The machine receives the document.
9
9
asterisks are fixed, but you can change the middle number to any number. For
Receiving Faxes Using the DRPD Mode
“Distinctive Ring” is a telephone company service which enables a user to use
a single telephone line to answer several different telephone numbers. The
particular number someone uses to call you is identified by different ringing
patterns, which consist of various combinations of long and short ringing
sounds.
Using the Distinctive Ring Pattern Detection feature, your fax machine can
“learn” the ring pattern you designate to be answered by the fax machine.
Unless you change it, this ringing pattern will continue to be recognized and
answered as a fax call, and all other ringing patterns will be forwarded to the
extension telephone or answering machine plugged into the EXT. jack. You
can easily suspend or change Distinctive Ring Pattern Detection at any time.
Before using the Distinctive Ring Pattern Detection option, Distinctive Ring
service must be installed on your telephone line by the telephone company.
To set up Distinctive Ring Pattern Detection, you will need another telephone
line at your location, or someone available to dial your fax number from
outside.
To set up the DRPD mode:
1. Press Menu until “Fax Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until you see “Receive Mode” on the
bottom line and press Enter.
3. Press the scroll button ( or ) until you see “DRPD Mode” on the bottom
line and press Enter.
4. When “Set” displays on the bottom line, press Enter.
“Waiting Ring” appears on the display.
5. Call your fax number from another telephone. It is not necessary to place
the call from a fax machine.
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6. When your machine begins to ring, do not answer the call. The machine
requires several rings to learn the pattern.
When the machine completes learning, the LCD displays “End DRPD
Setup”.
If the DRPD setup fails, “DRPD Ring Error” appears. Press Enter when
“DRPD Mode” displays and retry from step 3.
7. To return to Standby mode, press Stop/Clear.
When the DRPD feature is set up, the DRPD option is available in the Receive
Mode menu. To receive faxes in the DRPD mode, you need to set the menu
NOTE: DRPD must be set up again if you re-assign your fax number, or
connect the machine to another telephone line.
After DRPD has been set up, call your fax number again to verify that the
machine answers with a fax tone. Then have a call placed to a different
number assigned to that same line to be sure the call is forwarded to the
extension telephone or answering machine plugged into the EXT. jack.
Receiving Faxes in the Memory
Since your machine is a multi-tasking device, it can receive faxes while you
are making copies or printing. If you receive a fax while you are copying or
printing, your machine stores incoming faxes in memory. Then, as soon as
you finish copying or printing, the machine automatically prints the fax.
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Automatic Dialing
Speed Dialing
You can store up to 200 frequently dialed numbers in one, two or three-digit
speed dial locations (0-199).
Storing a Number for Speed Dialing
1. Press the Fax button.
2. Press Phone Book on the control panel.
3. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on
the bottom line of the display. Press Enter.
4. Press Enter when “Speed Dials” appears on the display.
The display prompts you to enter a location number, showing the first
available number.
5. Enter a speed dial number between 0 and 199, using the number keypad
or the scroll button ( or ) and press Enter.
If a number is already stored in the location you chose, the display shows
the number to allow you to change it. To start over with another speed-dial
number, press Exit.
6. Enter the number you want to store using the number keypad and press
Enter.
To insert a pause between numbers, press Redial/Pause. The symbol “−
” appears on the display.
7. To assign a name to the number, enter the name you want. For details
about entering characters, see Entering Characters Using the Number
OR
If you do not want to assign a name, skip this step.
8. Press Enter when the name appears correctly or without entering a
name.
9. To store more fax numbers, repeat steps 4 through 7.
OR
To return to Standby mode, press Stop/Clear.
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Sending a Fax using a Speed Dial Number
1. Feed the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
2. Press the Fax button.
4. Enter the speed dial number.
– For a one-digit speed dial number, press and hold the appropriate digit
button.
– For a two-digit speed dial number, press the first digit button and press
and hold the last digit button.
5. The corresponding entry’s name briefly displays.
6. The document scans into memory.
When a document is placed on the document glass, the LCD display asks
if you want to send another page. To add more documents, press the
scroll button ( or ) to display "Yes" and press Enter. To send the fax
immediately, press the scroll button ( or ) to display "No" and press
Enter.
7. The fax number stored in the speed dial location is automatically dialed.
The document is sent when the receiving fax machine answers.
Group Dialing
If you frequently send the same document to several destinations, you can
create a group of these destinations and set them under a group dial location.
This enables you to use a group dial number setting to send the same
document to all the destinations in the group.
Setting a Group Dial Number
1. Press Phone Book on the control panel.
2. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on
the bottom line of the display. Press Enter.
3. Press the scroll button ( or ) to display “Group Dials” on the bottom line
and press Enter.
4. Press Enter when “New” displays on the bottom line.
The display prompts you to enter a location number, showing the first
available number.
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5. Enter a group number between 0 and 199 using the number keypad or
the scroll button ( or ) and press Enter.
6. Enter a speed dial number you want to include in the group and press
Enter.
You can also select the speed dial number stored in the machine by
pressing the scroll button ( or ) and then press Enter.
7. When the display confirms the number to be added to the group, press
Enter.
8. Repeat steps 6 and 7 to enter other speed dial numbers into the group.
9. Press the Exit button when you have entered all of the desired numbers.
The display prompts you to enter a group ID.
10. To assign a name to the group, enter the name you want. For details
about entering characters, see Entering Characters Using the Number
OR
If you do not want to assign a name, skip this step.
11. Press Enter when the name appears correctly or without entering a
name.
12. If you want to assign another group, press Enter and repeat from step 5.
OR
To return to Standby mode, press Stop/Clear.
NOTE: You cannot include one group dial number in another group dial
number.
Editing Group Dial Numbers
You can delete a specific speed dial number from a selected group or add a
new number to the selected group.
1. Press the Fax button.
2. Press Phone Book on the control panel.
3. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on
the bottom line of the display. Press Enter.
4. Press the scroll button ( or ) to display “Group Dials” on the bottom line
and press Enter.
5. Press the scroll button ( or ) to display “Edit” on the bottom line and
press Enter.
6. Enter the group number you want to edit or select the group number by
pressing the scroll button ( or ) and press Enter.
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7. Enter the speed dial number you want to add or delete.
You can also select the speed dial number you want to delete by pressing
the scroll button ( or ).
8. Press Enter.
9. When you enter the specific number in the group, the display shows
“Delete?”.
When you enter a new number, the display shows “Add?”.
10. Press Enter to add or delete the number.
11. To change the group name, press Exit.
12. Enter a new group name and press Enter.
13. If you want to edit another group, press Enter and repeat from step 5.
Or
To return to Standby mode, press Stop/Clear.
Sending a Fax Using Group Dialing
(Multi-address Transmission)
You can use group dialing for Broadcast or Delayed transmissions.
Follow the procedure of the operation (Broadcast fax: see Sending Broadcast
step in which the display asks you to enter the receiving fax number:
•
•
For a one-digit group number, press and hold the appropriate digit button.
For a two-digit group number, press the first digit button and press and
hold the last digit button.
You can use only one group number for one operation. Then continue the
procedure to complete the desired operation.
Your machine automatically scans a document loaded in the Automatic
Document Feeder or on the document glass into memory. The machine dials
each of the numbers included in the group.
Searching for a Number in Memory
You can either scan from A to Z sequentially, or you can search using the first
letter of the name associated with the number.
Searching Sequentially through the Memory
1. Press the Fax button.
2. Press Phone Book.
3. Press Enter when “Search&Dial” appears on the display.
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4. Press the scroll button ( or ) to scroll through the machine’s memory
until the name and number you want to dial display. You can search
upwards or downwards through the entire memory in alphabetical order,
from A to Z.
While searching through the machine’s memory, each entry is preceded
by either “S” for speed dial or “G” for group dial numbers. These letters tell
you how the number is stored.
5. When the name and/or the number you want displays, press Start or
Enter to dial.
Searching with a Particular First Letter
1. Press the Fax button.
2. Press Phone Book.
3. Press Enter when “Search&Dial” appears on the display.
4. Press the button labeled with the letter you want to search for. A name
beginning with the letter displays.
For example, if you want to find the name “MOBILE” press the number
button, which is labeled with “MNO”.
6
5. Press the scroll button ( or ) to display the next name.
6. When the name and/or the number you want displays, press Start or
Enter to dial.
Printing a Phonebook List
You can check your automatic dial setting by printing a Phonebook list.
1. Press the Fax button.
2. Press Phone Book.
3. Press Phone Book or the scroll button ( or ) until “Print” appears on
the bottom line and press Enter.
A list showing your speed dial, and group dial entries prints out.
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Other Ways to Fax
Sending Broadcast Faxes
Using the Broadcasting button on the control panel, you can use the
broadcast fax feature, which allows you to send a document to multiple
locations. Documents are automatically stored in memory and sent to a
remote station. After transmission, the documents are automatically erased
from memory.
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
2. Press the Fax button.
4. Press Broadcasting on the control panel.
5. Enter the number of the first receiving machine using the number
keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
6. Press Enter to confirm the number. The display asks you to enter
another fax number to send the document.
NOTE: The Another No. prompt does not appear if you have added numbers
for another broadcast or delay fax job. You must wait until the job is
completed.
7. To enter more fax numbers, press the scroll button ( or ) to display
"Yes" and press Enter. Repeat steps 5 and 6. You can add up to 10
destinations.
Note that you can input group dial numbers only once at first.
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8. When you finish entering fax numbers, press the scroll button ( or ) to
display "No" and press Enter.
The document is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
For a document placed on the document glass, the display asks if you
want to load another page. To add more documents, press the scroll
button ( or ) to display "Yes" and press Enter.
To send the fax immediately, press the scroll button ( or ) to display
"No" and press Enter.
9. The machine begins sending the document to the numbers you entered
in the order in which you entered them.
Sending a Delayed Fax
You can set your machine to send a fax at a later time when you will not be
present. This allows a user to take advantage of lower phone rates.
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
3. Press Menu until “Fax Feature” appears on the top line of the display.
The first available menu item, “DelayFax” displays on the bottom line.
4. Press Enter.
5. Enter the number of the receiving machine using the number keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
6. Press Enter to confirm the number on the display. The display asks you
to enter another fax number to which to send the document.
NOTE: The Another No. prompt does not appear if you have added numbers
for another broadcast or delay fax job. You must wait until the job is
completed.
7. To enter more fax numbers, press the scroll button ( or ) to display
"Yes" and press Enter. Repeat steps 5 and 6. You can add up to 10
destinations.
Note that you can input group dial numbers only once at first.
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Faxing
8. When you finish entering fax numbers, press the scroll button ( or ) to
display "No" and press Enter.
The display asks you to enter a name.
9. To assign a name to the transmission, enter the name you want. For
details about entering characters, see Entering Characters Using the
If you do not want to assign a name, skip this step.
10. Press Enter. The display shows the current time and asks you to enter
the starting time when the fax is to be sent.
11. Enter the time using the number keypad.
To select “AM” or “PM” for 12-hour format, press the or button or any
number button.
If you set a time earlier than the current time, the document will be sent at
that time on the following day.
12. Press Enter when the starting time displays correctly.
13. The document is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
For a document placed on the document glass, the display asks if you
want to load another page. To add more documents, press the scroll
button ( or ) to display "Yes" and press Enter. Or, press the scroll button
( or ) to display "No" and press Enter.
14. The machine returns to Standby mode. The display reminds you that you
are in Standby mode and that a delayed fax is set.
Sending a Priority Fax
Using the Priority Fax feature, a high priority document can be sent ahead of
reserved operations. The document is scanned into memory and transmitted
when the current operation is finished. In addition, priority transmission will
interrupt a broadcast operation between stations (i.e., when the transmission
to station A ends, before transmission to station B begins) or between redial
attempts.
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
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Faxing
3. Press Menu until “Fax Feature” appears on the top line of the display.
4. Press the scroll button ( or ) to display “Priority Fax” on the bottom line
and press Enter.
5. Enter the number of the receiving machine using the number keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
6. Press Enter to confirm the number. The display asks you to enter a
name.
7. To assign a name to the transmission, enter the name you want. For
details about entering characters, see Entering Characters Using the
If you do not want to assign a name, skip this step.
8. Press Enter.
The document is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
For a document placed on the document glass, the display asks if you want to load
another page. To add more documents, press the scroll button ( or ) to display
"Yes" and press Enter. To send the fax immediately, press the scroll button ( or
) to display "No" and press Enter
.
9. The machine shows the number being dialed and begins sending the
document.
Adding Documents To a Scheduled Fax
You can add documents to a delayed transmission previously reserved in your
machine’s memory.
1. Load the document(s) face up into the ADF, or place a single document face
down on the document glass.
3. Press Menu until “Fax Feature” appears on the top line of the display.
4. Press the scroll button ( or ) to display “Add Page” on the bottom line and
press Enter
.
The display shows the last job reserved in memory.
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Faxing
5. Press the scroll button ( or ) until you see the fax job to which you want to
add documents and press Enter
.
The machine automatically stores the documents in memory, and the display
shows memory capacity and the number of pages.
For a document placed on the document glass, the display asks if you want to
load another page. To add more documents, press the scroll button ( or )
to display "Yes" and press Enter. Or, press the scroll button ( or ) to display
"No" and press Enter
.
6. After storing, the machine displays the numbers of total pages and added
pages and then returns to Standby mode.
Canceling a Scheduled Fax
1. Press Menu until “Fax Feature” appears on the top line of the display.
2. Press the scroll button ( or ) to display “Cancel Job” on the bottom line
and press Enter.
The display shows the last job reserved in memory.
3. Press the scroll button ( or ) until you see the fax job you want to
cancel, and press Enter.
4. When the display confirms your selection, press the scroll button ( or )
to display "Yes" and press Enter. The selected job is canceled and the
machine returns to Standby mode.
To cancel your selection, press the scroll button ( or ) to display "No"
and press Enter.
Additional Features
Using Secure Receiving Mode
To prevent your received faxes from being accessed by unauthorized people.
You can turn on Secure Receiving mode to restrict printing of received faxes
when the machine is unattended. In Secure Receiving mode, all incoming
faxes go into memory. When the mode is deactivated, any stored faxes are
printed.
To turn Secure Receiving mode on:
1. Press Menu until “Advanced Fax” appears on the top line of the display.
2. Press the scroll button ( or ) until “Secure Receive” appears on the
bottom line and press Enter.
3. Press the scroll button ( or ) to display “On” on the bottom line and
press Enter.
4. Enter a four-digit password you want to use, using the number keypad
and press Enter.
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Faxing
NOTE: You can activate Secure Receiving mode without setting a password,
but cannot protect your faxes.
5. Re-enter the password to confirm it and press Enter.
6. To return to Standby mode, press Stop/Clear.
When a fax is received in Secure Receiving mode, your machine stores it in
memory and displays “Secure Receive” to let you know that there is a fax
stored.
To print received documents:
1. Press Menu until “Advanced Fax” appears on the top line of the display.
2. Press the scroll button ( or ) until “Secure Receive” appears on the
bottom line and press Enter.
3. Press the scroll button ( or ) to display “Print” on the bottom line and
press Enter.
4. Enter the four-digit password and press Enter.
The machine prints all of the faxes stored in memory.
To turn Secure Receiving mode off:
1. Press Menu until “Advanced Fax” appears on the top line of the display.
2. Press the scroll button ( or ) until “Secure Receive” appears on the
bottom line and press Enter.
3. Press the scroll button ( or ) to display “Off” on the bottom line and
press Enter.
4. Enter the four-digit password and press Enter.
The mode is deactivated and the machine prints all faxes stored in
memory.
5. To return to Standby mode, press Stop/Clear.
Printing Reports
Your machine can print the following reports:
Address Book List
This list shows all of the fax numbers and email addresses currently stored in
the machine’s memory.
NOTE: You can print this Phonebook list using the Phone Book button: see
Sent Fax Report
This report shows information on the faxes and email you have recently sent.
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Faxing
Received Fax Report
This report shows information on the faxes you have recently received.
System Data List
This list shows the status of the user-selectable options.
NOTE: You may print this list to confirm your changes after changing any
settings.
Scheduled Job Information
This list shows the document(s) currently stored for Delayed faxes. You may
print this list to check the delayed faxes and the starting times.
Message Confirmation
This report shows the fax number, the number of pages, the elapsed time of
the job, the communication mode, and the communication results for a
particular fax job.
You can set up your machine to automatically print a message confirmation
Junk Fax Number List
This list shows up to 10 fax numbers specified as junk fax numbers. To add or
delete numbers to or from this list, access the Junk Fax Setup menu: see Junk
Fax Setup on page 8-26. When the Junk Fax Barrier feature is turned on,
incoming faxes from those numbers are blocked.
This feature recognize the last 6 digits of the fax number set as a remote fax
machine’s ID.
Authorized Users List
This list shows authorized users who are allowed to use the email function.
Scan Journal
This list shows information for the Network Scan records including IP address,
time & date, the number of pages scanned, and result. This report is
automatically printed when the report contains the 50 jobs and the records that
are printed will be deleted.
Multi-communication Report
This report is printed automatically after sending documents from more than
one location.
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Faxing
Power Failure Report
This report is printed out automatically when power is restored after a power
failure, if any data loss occurs due to the power failure.
NOTE: The lists you have set to print out automatically don’t print out when
there is no paper loaded or a paper jam has occurred.
Printing a Report
1. Press Menu until “Reports” appears on the top line of the display.
2. Press the scroll button ( or ) to display the report or list you want to
print on the bottom line.
– Address Book: Address book list
– Sent Report: Sent fax report
– RCV Report: Received fax report
– System Data: System data list
– Scheduled Jobs: Scheduled job information
– MSG Confirm: Message confirmation
– Junk Fax List: Junk fax number list
– Auth User List: Authorized users list
– Scan Journal: Network Scan sessions list
3. Press Enter.
The selected information prints out.
Using Advanced Fax Settings
Your machine has various user-selectable setting options for sending or
receiving faxes. These options are preset at the factory, but you may need to
change them. To find out how the options are currently set, print the System
Data list. For details about printing the list, see above.
Changing Setting Options
1. Press Menu until “Advanced Fax” appears on the top line of the display.
2. Press the scroll button ( or ) until you see the menu item you want on
the bottom line and press Enter.
3. When the option you want appears on the display, choose a status by
pressing the scroll button ( or ) or enter a value using the number
keypad.
4. Press Enter to save the selection.
5. You can exit from Setup mode at any time by pressing Stop/Clear.
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Faxing
Advanced Fax Setting Options
Option
Description
Junk Fax Setup
Using the Junk Fax Barrier feature, the system will not accept
faxes sent from remote stations whose numbers are stored in
the memory as junk fax numbers. This feature is useful for
blocking any unwanted faxes.
Select Off to turn the feature off. Your machine accepts all
faxes.
Select On to turn the feature on. You can set up to 10 fax
numbers as junk fax numbers using the Set option. After
storing numbers, your machine will not accept faxes from the
registered stations. To delete all junk fax numbers, use the
All Delete option.
Secure Receive
You can keep your received faxes from being accessed by
unauthorized people.
For further details about setting this mode, see Using
Prefix Dial
You can set a prefix dial number of up to five digits. This
number dials before any automatic dial number is started. It
is useful for accessing a PABX exchange.
Stamp RCV Name
This option allows the machine to automatically print the
page number, and the date and time of reception at the
bottom of each page of a received document.
Select Off to turn this feature off.
Select On to turn this feature on.
ECM Mode (Error
Correction Mode)
Error Correction Mode helps with poor line quality and makes
sure any faxes you send are sent smoothly to any other
ECM-equipped fax machine. If the line quality is poor, it takes
more time to send a fax when you are using ECM.
Select Off to turn this feature off.
Select On to turn this feature on.
Forwarding faxes
You can forward your incoming and outgoing faxes to an email address.
Forwarding sent faxes to email address
You can set the machine to send copies of all outgoing faxes to a specified
destination, in addition to the email address you entered.
1. Press Menu until “Network setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Email Setup” appears on the bottom
line of the display and press Enter.
3. Press Enter when “Email Forward” appears.
4. Press the scroll button ( or ) until “[Tx Only]” appears on the bottom
line of the display and press Enter.
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5. Enter “From” email address and press Enter.
6. Enter the “To” email address to which faxes are to be sent and press
Enter.
7. Press Stop/Clear to return to Standby mode.
Subsequent sent faxes will be forwarded to the specified email address.
Forwarding received faxes to email address
You can set your machine to forward incoming faxes to the email address you
entered.
1. Press Menu until “Network setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Email Setup” appears on the bottom
line of the display and press Enter.
3. Press Enter when “Email Forward” appears.
4. Press the scroll button ( or ) until “[Rx Only]” appears on the bottom
line of the display and press Enter.
5. Enter “From” email address and press Enter.
6. Enter the “To” email address to which faxes are to be sent and press
Enter.
“Print Local?” appears on the bottom line of the display.
To set the machine to print out a fax when fax forwarding has been
completed, press the scroll button ( or ) until “[On]” appears on the
bottom line of the display and press Enter.
7. Press Stop/Clear to return to Standby mode.
Subsequent received faxes will be forwarded to the specified email
address.
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Faxing
Sending a fax from a PC
You can send a fax from your PC without going to the multi-function printer.
To send a fax from your PC, you need to install the PC-Fax software and
customize the software’s settings.
Installing PC-Fax Software
1. To install the PC-Fax, insert the supplied Xerox Drivers CD.
2. The CD-ROM should automatically run, and an installation window
appears.
If the installation window does not appear, click Start and then Run. Type
X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and
click OK.
3. When the language selection window appears, select the appropriate
language and then click Continue.
4. Choose PC-Fax (if not already selected) and then click Continue.
At the next screen accept your choice by clicking Continue and then click
Finish PC-Fax is now installed.
.
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Configure PC Fax
1. From the Start menu, select Programs or All Programs Æ Xerox
Phaser 3200MFP Æ Configure PC Fax.
2. Enter your name and fax number.
3. Select the address book you will use.
4. Select the multi-function priner you will use by choosing Local or
Network.
5. If you select Network, click Browse and search the multi-function printer
you will use.
6. Click OK.
To send a PC Fax
1. Open the document you want to send.
2. Select Print from the File menu.
The Print window displays. It may look slightly different depending on your
application.
3. Select Xerox PC Fax from the Print window.
4. Click OK.
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Faxing
5. Compose the cover page and click Continue
.
6. Enter the recipients’ numbers and click Continue.
Select the number
you want from the
Phonebook and
click
to add it
to the Recipients.
To delete the
selected number,
click
.
Add the recipients’
numbers directly.
Add a new
Phonebook entry.
Remove a selected
Phonebook entry.
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7. Select the resolution and click Send Fax.
You can see
the preview
image of the
fax.
Your PC begins to send the fax data and multi-function printer sends the fax.
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Maintenance
Clearing the Memory
You can selectively clear information stored in your machine’s memory.
CAUTION: Before clearing the memory, make sure that all fax jobs have
been completed.
1. Press Menu on the control panel until “Maintenance” appears on the top
line of the display.
2. Press the scroll button ( or ) until you see “Clear Memory” on the
bottom line and press Enter.
The first available menu item, “All Settings”, displays on the bottom line.
3. Press the scroll button ( or ) until you see the item you want to clear.
Feature
All Settings
Description
Clears all of the data stored in the memory.
Paper Setting
Copy Setup
Fax Setup
Restores all of the Paper Setting options to the factory
default.
Restores all of the Copy Setup options to the factory
default.
Restores all of the Fax Setup options to the factory
default.
Fax Feature
Advanced Fax
Cancels all of the scheduled fax jobs in the machine’s
memory.
Restores all of the Advanced Fax setting options to the
factory default.
Sent Report
RCV Report
Address Book
Clears all records of sent faxes.
Clears all records of received faxes.
Clears the speed dial, group dial numbers, and e-mail
addresses stored in the memory.
Scan Journal
Clears the information on Network Scan sessions in the
memory
4. Press Enter. The selected memory is cleared and the display asks you to
continue clearing the next item.
5. To clear another item, repeat steps 3 and 4.
OR
To return to Standby mode, press Stop/Clear.
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Maintenance
Cleaning Your Machine
To maintain print quality, follow the cleaning procedures below each time the
print cartridge is replaced or if print quality problems occur.
CAUTION: Cleaning the covers of the machine with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or crack the covers.
CAUTION: While cleaning the inside of the machine, be careful not to
touch the transfer roller located underneath the print cartridge. Oil from
your fingers can cause print quality problems.
Cleaning the Outside
Clean the covers of the machine with a soft lint-free cloth. You can dampen
the cloth slightly with water, but be careful not to let any water drip onto or into
the machine.
Cleaning the Inside
During the printing process, paper, toner, and dust particles can accumulate
inside the machine. This buildup can cause print quality problems, such as
toner specks or smearing. Cleaning the inside of the machine clears or
reduces these problems.
1. Turn the machine off and unplug the power cord. Wait for the machine to
cool down.
2. Open the front door.
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Maintenance
3. Pull the print cartridge out, lightly
pushing it down. Set it on a clean
flat surface.
CAUTION: To prevent damage to
the print cartridge, do not expose it
to light for more than a few
minutes. Cover it with a piece of
paper, if necessary.
CAUTION: Do not touch the green
underside of the print cartridge.
Hold the cartridge using the handle
on the cartridge to avoid touching
this area.
4. Pull out and remove the Manual
Tray.
5. With a slightly damp lint-free
cloth, wipe away any dust and
spilled toner from the print
cartridge area and the print
cartridge cavity.
CAUTION: Do not touch the black
transfer roller inside the machine.
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Maintenance
6. Locate the long strip of glass
(LSU) inside the top of the
cartridge compartment. Gently
wipe the glass to remove any
toner.
7. Re-insert the manual tray, print
cartridge and close the door.
8. Plug in the power cord and
switch on the machine.
Cleaning the Scan Unit
Keeping the scan unit clean helps ensure the best possible scanned images.
We suggest that you clean the scan unit at the start of each day and during
the day, as needed.
1. Slightly dampen a soft lint-free cloth or paper towel with water.
2. Open the document cover.
3. Wipe the surface of the document glass and ADF glass until it is clean
and dry.
White bar
Document cover
ADF glass
Document glass
4. Wipe the underside of the white document cover and white bar until it is
clean and dry.
5. Close the document cover.
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Maintenance
Maintaining the Print Cartridge
Print Cartridge Storage
To get the most from the print cartridge, follow these guidelines:
•
•
Do not remove the print cartridge from its package until you are ready to
install it.
Do not refill the print cartridge. The machine warranty does not cover
damage caused by using a refilled cartridge.
•
•
Store print cartridges in the same environment as your machine.
To prevent damage to the print cartridge, do not expose it to light for more
than a few minutes.
Expected Cartridge Life
The life of the Print Cartridge depends on the amount of toner that print jobs
require. When printing text at ISO 19752 5% coverage, a new print cartridge
lasts an average of 2,000/3,000 pages. (The original print cartridge supplied
with the machine lasts an average of 1,500 pages.) The actual number may
be different depending on the print density of the page you print. If you print a
lot of graphics, you may need to change the cartridge more often.
Redistributing Print Cartridge Toner
When the print cartridge is near the end of its life, white streaks or light printing
may occur. The LCD displays the warning message, “Toner Low”. You can
temporarily recover print quality by redistributing the remaining toner in the
cartridge. In some case, white streaks or light printing still occurs even after
you have redistributed the toner.
1. Open the front door.
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Maintenance
2. Pull the print cartridge out and
remove it from the printer.
3. Thoroughly shake the print
cartridge from side to side five or
six times to redistribute the toner.
NOTE: If toner gets on your
clothing, wipe it off with a dry cloth
and wash clothing in cold water. Hot
water sets toner into fabric.
CAUTION: Do not touch the green
underside of the print cartridge.
Use the handle on the cartridge to avoid touching this area.
4. Reinstall the cartridge and close the front door. Make sure that the cover
is securely closed. If it is not firmly closed, printing error may occur.
Replacing the Print Cartridge
When the display on the control panel shows the warning message, “Toner
Empty” the print cartridge has run and the machine stops printing. At this
stage, the print cartridges needs to be replaced.
Remove the old print cartridge and install a new print cartridge. See Installing
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Maintenance
Printing continuously when the Toner Empty Replace
Toner message appears
When the toner cartridge is nearly empty, the machine shows the Toner Empty
Replace Toner message and stops printing. You can set the machine to
disregard this message when it appears and to continue printing, even though
print quality is not optimal.
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until “Ignore Toner” appears on the bottom
line of the display.
3. Press the scroll button ( or ) to display “On” on the bottom line and
press Enter.
If you select Off, the received fax cannot be printed until you install a new
toner cartridge. However, faxes can be received into memory as long as
it allows.
4. To return to Standby mode, press Stop/Clear.
Setting the Notify Toner Option
If you set the Notify Toner menu option to “On”, your machine automatically
sends a fax to your service agent or the dealer to notify them. The fax number
can be preset by your service agent or dealer when the machine is installed.
The machine sends out a notification when:
•
•
The print cartridge is low.
A critical error occurred at your machine.
(Error cases: CRU Fuse Error, Low Heat Error, LSU Error.)
•
Notification day and notification pages that are preset by your dealer have
passed.
1. Press Menu on the control panel until “Maintenance” appears on the top
line of the display.
2. Press the scroll button ( or ) to display “Notify Toner ” on the bottom
line and press Enter.
3. Enter a four-digit password you want to use, using the number keypad
and press Enter.
(If you select this menu, for the first time after purchasing or after clearing
all memory, re-enter the password to confirm it and press Enter.)
4. Press the scroll button ( or ) to change the setting.
Select “On” to enable this feature.
Selecting “Off” disables this feature.
5. Press Enter to save the selection.
6. To return to Standby mode, press Stop/Clear.
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Maintenance
Cleaning the Drum
You can clean the OPC drum in the print cartridge manually or automatically.
If there are streaks or spots on your prints, the OPC drum in the print cartridge
may require manual cleaning.
1. Before starting the cleaning procedure, make sure that paper is loaded in
the machine.
2. Press Menu on the control panel until “Maintenance” appears on the top
line of the display. The first available menu item, “Clean Drum”, displays
on the bottom line.
3. Press Enter. The first available menu item, “Yes” displays on the bottom
line.
4. Press Enter. The machine prints out a cleaning page. Toner particles on
the drum surface adhere to the paper.
5. If the problem remains, repeat steps 1 through 4.
6. To return to Standby mode, press Stop/Clear.
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9
Maintenance
Consumables Parts
From time to time, you need to replace the Print Cartridge to maintain optimum
performance and to avoid print quality problems.
The following items should be replaced after you have printed the specified
number of pages:
Items
Print Cartridge (initial)
Yield (Average)
Approx. 1,500 pages
Approx. 2,000 pages
Approx. 3,000 pages
Print Cartridge (replacement)
To purchase consumables parts, contact your Dealer or Service Agent or the
Retailer where you bought your machine. We strongly recommend that these
items are installed by a trained service professional, except for the print
cartridge.
Replacement Parts
From time to time, you need to replace the ADF Rubber Pad to maintain
optimum performance and to avoid print quality problems and paper feed
problems resulting from worn parts.
The following item should be replaced after you have printed the specified
number of pages:
Items
Yield (Average)
Approx. 20,000 pages
ADF rubber pad
NOTE: If a ADF rubber pad is required, please contact your dealer or Xerox
representative.
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Maintenance
Replacing the ADF Rubber Pad
You can purchase an ADF rubber pad from your Service Agent or the Retailer
where you bought your machine.
1. Open the ADF cover.
2. Remove the ADF rubber pad
from the ADF, as shown.
3. Install a new ADF rubber pad.
4. Close the ADF cover.
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Maintenance
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10 Troubleshooting
Clearing Document Jams
When a document jams while passing through the ADF (Automatic Document
Feeder), “Document Jam/Remove&Reload” appears on the display.
Input Misfeed
1. Remove any remaining page(s) from the ADF and input tray.
2. Open the ADF cover.
3. Pull the document gently out of the
ADF.
4. Close the ADF cover. Then load the
removed page(s), if any, back into the
ADF.
NOTE: To prevent document jams, use
the document glass for thick, thin, or
mixed paper-type documents.
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10 Troubleshooting
Exit Misfeed
1. Remove any remaining page(s)
from the ADF.
2. Open the ADF cover.
3. Remove the misfed documents
from the document output tray
4. Close the ADF cover. Then load
the removed page(s), if any, back
into the ADF.
NOTE: Document Jam warning does
not clear until paper is reloaded.
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10 Troubleshooting
Clearing Paper Jams
When a paper jam occurs, “Paper Jam” appears on the display. Refer to the
table below to locate and clear the paper jam.
Message
Location of Jam
Go to
Open Front Door
Remove Paper
In the tray or manual tray
In the fuser area or around the
print cartridge
Open Rear Cover
Remove Paper
In the paper exit area
To avoid tearing the paper, pull out the jammed paper gently and slowly.
Follow the instructions in the following sections to clear the jam.
In the Tray
1. Remove the jammed paper in
the tray by gently pulling it
straight out.
If there is any resistance and the
paper does not move when you
pull, or if you cannot see the
paper in this area, check the
fuser area around the print
cartridge. See In the Fuser Area
2. Open and close the front door to
resume printing.
10-4
Xerox Phaser 3200MFP
10 Troubleshooting
In the Manual Tray
1. Remove the jammed paper in the
tray by gently pulling it straight
out.
If there is any resistance and the
paper does not move when you
pull, or if you cannot see the paper
in this area, check the fuser area
around the print cartridge. See In
2. Open and close the front door to
resume printing.
In the Fuser Area or Around the Print Cartridge
WARNING: The fuser area is hot. Take care when removing paper from
the machine.
1. Open the front door.
2. Pull the print cartridge out, lightly
pushing it down.
3. If necessary, pull the manual tray
out.
Xerox Phaser 3200MFP
10-5
10 Troubleshooting
4. Remove the jammed paper by
gently pulling it straight out.
5. If necessary, push the manual
tray back into the machine.
6. Reinstall the print cartridge and
close the front door. Printing
automatically resumes.
In the Paper Exit Area.
1. Open and close the front door.
The jammed paper automatically
exits the machine.
If the paper does not exit,
continue to step 2.
2. Gently pull the paper out of the
output tray
10-6
Xerox Phaser 3200MFP
10 Troubleshooting
3. If there is any resistance and the
paper does not move when you
pull, or if you cannot see the
paper in the output tray, open the
rear cover by pulling the tab on it.
4. Remove the jammed paper by
gently pulling it straight out.
WARNING: It is hot inside the
machine. Take care when
removing paper.
5. Close the rear cover.
6. Open and close the front door to
resume printing
Xerox Phaser 3200MFP
10-7
10 Troubleshooting
Tips for Avoiding Paper Jams
By selecting the correct paper types, most paper jams can be avoided. When
a paper jam occurs, follow the steps outlined in Clearing Paper Jams on
•
adjustable guides are positioned correctly.
•
•
•
•
•
•
Do not overload the tray.
Do not remove paper from the tray while your machine is printing.
Flex, fan, and straighten the paper before loading.
Do not use creased, damp, or highly curled paper.
Do not mix paper types in the tray.
Use only recommended print materials. Paper Specifications on page 11-
6.
•
Ensure that the recommended print side of print materials is facing up in
the tray.
10-8
Xerox Phaser 3200MFP
10 Troubleshooting
Clearing LCD Error Messages
Display
Meaning
Suggested Solutions
Cancel?
Your machine’s memory To cancel the fax job, press the
1:Yes 2:No
has become full while
trying to store a
1
button to accept “Yes”.
If you want to send the pages
document into memory. that have been successfully
stored, press the button to
2
accept “No”. You should send
the remaining pages later, when
memory is available.
Comm. Error
The machine has a
communication
problem.
Ask the sender to try again.
CRU Fuse Error
The print cartridge is
not installed correctly.
Install the print cartridge
correctly. See Installing the
Document Jam
The loaded document
Clear the document jam. See
Remove&Reload
(Automatic Document
Feeder).
Front or Rear
Cover Open
The front door or rear
cover is not securely
latched.
Close the door until it locks into
place.
Enter Again
You entered an
Enter the correct item again.
unavailable item.
Low Heat Error
Open Heat Error
Over Heat
There is a problem in
the fuser unit.
Turn power off and wait 10
seconds. Turn power on. If the
problem persists, call for
service.
Group Not
Available
You have tried to select Use a speed dial number or dial
a group location
a number manually using the
number keypad.
number where only a
single location number
can be used, such as
when adding locations
for a broadcast
operation.
Xerox Phaser 3200MFP
10-9
10 Troubleshooting
Display
Meaning
Suggested Solutions
Incompatible
The remote machine
did not have the
Reconfirm the remote
machine’s features.
requested feature, such
as a delayed
transmission.
This message also
occurs if the remote
machine does not have
enough memory space
to complete the
operation you are
attempting.
Line Busy
Line Error
The receiving party did
not answer or the line is
already engaged.
Try again after a few minutes.
Try again. If the problem
Your machine cannot
connect with the remote persists, wait approximately one
machine or has lost
contact because of a
hour for the line to clear and try
again.
problem with the phone Or, turn the ECM mode on. See
line.
Load Document
LSU Error
You have attempted to
set up a copy or fax
operation with no
document loaded into
the ADF.
Load a document into the ADF
and try again.
A problem has occurred Turn power off and wait 10
in the LSU (Laser
Scanning Unit).
seconds. Turn power on. If the
problem persists, call for
service.
Memory Dial Full
Memory Full
The fax jobs queue in
the memory is full.
Cancel unnecessary fax jobs in
the memory.
The memory is full.
Delete unnecessary documents
and retransmit after more
memory becomes available.
Alternatively, split the
transmission into more than one
operation.
No Answer
The receiving fax
machine has not
answered after several
redial attempts.
Try again. Make sure that the
receiving machine is
operational.
10-10
Xerox Phaser 3200MFP
10 Troubleshooting
Display
Meaning
Suggested Solutions
Not Assigned
The speed dial location Dial the number manually using
you tried to use has no
number assigned to it.
the number keypad or assign
the number. For storing a
number, see Automatic
Enter the correct ID. .
The ID you entered is
not assigned.
No Paper
Add Paper
The paper in the tray
has run out.
Load paper in the tray. See
Operation
Not Assigned
You are doing the Add/
Cancel operation, but
there are no jobs
waiting.
Check the display to see if there
are any scheduled jobs. The
display should indicate them in
Standby mode; for example,
Delay Fax.
Out of Range
The current date and
time you entered is not
correct.
Enter the correct date and time.
Open Front Door
Remove Paper
Paper has jammed in
the feeding area of the
tray
Clear the jam. See In the Tray
Clear the jam. See In the
Paper has jammed in
the print cartridge.
Open Rear Cover
Remove paper
Paper has jammed in
the paper exit area.
Clear the jam. See In the
6.
Power Failure
Power has turned off
then on and the
The job which you were trying to
do before the power failure
machine’s memory has must be completely re-done.
not been saved.
Remove Documents The Favorite Copy
The Clone, Autofit, ID Card
from ADF
button is set to Clone,
Copy or Poster feature does not
Autofit, ID Card Copy or work with ADF. Remove the
Poster and you press
the button.
documents in the ADF.
Retry Redial?
Scanner Locked
The machine is waiting You can press Enter to
for a specified time
interval to redial a
immediately redial, or Stop/
Clear to cancel the redial
previously busy station. operation.
The scanner module is
locked.
Unplug the power cord and plug
it back in.
Xerox Phaser 3200MFP
10-11
10 Troubleshooting
Display
Meaning
Suggested Solutions
Try again.
Stop Pressed
The Stop/Clear button
has been pressed
during a copy or fax
operation.
Toner Empty
The print cartridge has
run out.
Replace the print cartridge with
a new one. See Replacing the
Note: A used cartridge will not
reset this message.
Toner Low
The toner is almost
empty.
Take out the print cartridge and
gently shake it. By doing this,
you can temporarily re-establish
printing operations. See
Hsync Error
There is a serious
problem in your
machine.
Turn the machine off and back
on. If the problem persists,
please call for service.
Scan Stopped
The Stop/Clear button
has been pressed
during a network
scanning job.
Try again.
Aborting..
Scan to email job is
aborted by pressing
Stop/Clear button.
Try again.
Send Error (SMTP)
There is a problem in
SMTP.
Change to the available server.
SMTP Server
CONN. Failure
Send Error (DNS)
There is a problem in
DNS.
Configure the DNS setting.
Enter the correct acconut or
Authentication
Failure
Invalid SMTP acconut
or password entered by password.
the user.
Invalid SMTP
Account
Invalid account is
entered.
Enter the correct acconut.
Authentication
Required
There is a problem in
SMTP authentication.
Configure the authentication
setting.
Send Stopped
The Stop/Clear button
has been pressed
Try again.
during a sending mail.
10-12
Xerox Phaser 3200MFP
10 Troubleshooting
Toner cartridge-related messages
Display
Meaning
Suggested Solutions
Install Toner
A toner cartridge is not
installed.
Install a toner cartridge.
Invalid Toner
The toner cartridge you Install a Xerox-genuine toner
have installed in not for cartridge, designed for your
your machine.
machine.
NonGenuine Toner
Replace Toner
The toner cartridge
installed is not a
genuine cartridge.
Install the genuine toner
cartridge.
Replace Toner
The toner in the
cartridge has run out.
This message appears when
you turned off the Toner Empty
Replace Toner message.
Install a new genuine toner
cartridge.
You can keep printing but the
quality cannot be guaranteed,
and the product support is no
longer provided.
Toner Empty
The toner in the
cartridge has run out.
Install a new genuine toner
cartridge.
Replace Toner
You can keep printing but the
quality cannot be guaranteed,
and the product support is no
longer provided.
You can configure not to see the
Toner Empty Replace Toner
message.
Toner Exhausted
Replace Toner
The lifespan of the
toner cartridge is
reached.
Install the genuine toner
cartridge.
Toner Low
The toner cartridge is
almost empty.
Take out the toner cartridge and
thoroughly shake it. By doing
this, you can temporarily
reestablish printing operations.
Xerox Phaser 3200MFP
10-13
10 Troubleshooting
Solving Other Problems
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem is
corrected. If the problem persists, please call for service.
Paper Feeding Problems
Condition
Suggested solutions
Paper is jammed
during printing.
Clear the paper jam. See Clearing Paper Jams on
Paper sticks together. Ensure that there is not too much paper in the tray. The
tray can hold up to 250 sheets of paper, depending on
the thickness of your paper.
Make sure that you are using the correct type of paper.
Remove paper from the tray and flex or fan the paper.
Humid conditions may cause some paper to stick
together.
Multiple sheets of
paper do not feed.
Different types of paper may be stacked in the tray. Load
paper of only one type, size, and weight.
If multiple sheets have caused a paper jam, clear the
Paper does not feed
into the machine.
Remove any obstructions inside the machine.
Paper has not been loaded correctly. Remove paper from
the tray and reload it correctly.
There is too much paper in the tray. Remove excess
paper from the tray.
The paper is too thick. Use only paper that meets the
specifications required by the machine. See Paper
The paper keeps
jamming.
There is too much paper in the tray. Remove excess
paper from the tray. If you are printing on special
materials, use one sheet of paper at a time.
An incorrect type of paper is being used. Use only paper
that meets the specifications required by the machine.
There may be debris inside the machine. Open the front
door and remove the debris.
Transparencies stick
Use only transparencies specifically designed for laser
together in the paper printers. Remove each transparency as it exits from the
exit.
machine.
Envelopes skew or
fail to feed correctly.
Ensure that the paper guides are against both sides of
the envelope.
10-14
Xerox Phaser 3200MFP
10 Troubleshooting
Printing Problems
Condition
Possible cause
Suggested solutions
The machine
does not print.
The machine is not
receiving power.
Check the power cord connections.
Check the power switch and the
power source.
The machine is not
selected as the default
printer.
Select your printer as your default
printer in your Windows.
Check the machine for
the following:
The front door is not
closed.
After locating the problem, clear it.
Close the door.
Paper is jammed.
Clear the paper jam. See Clearing
Load paper. See Loading Paper on
No paper is loaded.
The print cartridge is not Install the print cartridge. See
installed.
If a printer system error occurs,
contact your service representative.
The connection cable
between the computer
and the machine is not
connected properly.
Disconnect the printer cable and
reconnect it.
The connection cable
between the computer
and the machine is
defective.
If possible, attach the cable to
another computer that is working
properly and print a job. You can
also try using a different printer
cable.
The port setting is
incorrect.
Check the Windows printer setting to
make sure that the print job is sent to
the correct port, for example, LPT1.
If the computer has more than one
port, make sure that the machine is
attached to the correct one.
The machine may be
configured incorrectly.
Check the printer properties to
ensure that all of the print settings
are correct.
The printer driver may
be incorrectly installed.
Repair the printer software. For
The machine is
malfunctioning.
Check the display message on the
control panel to see if the machine is
indicating a system error.
Xerox Phaser 3200MFP
10-15
10 Troubleshooting
Condition
Possible cause
Suggested solutions
The machine
selects print
materials from
the wrong
The paper source
selection in the printer
properties may be
incorrect.
For many software applications, the
paper source selection is found
under the Paper tab within the
printer properties. Select the correct
paper source. For details, refer to
paper source.
A print job is
extremely slow. complex.
The job may be very
Reduce the complexity of the page
or adjust the print quality settings.
The maximum print speed of your
machine is 20 PPM for Letter and A4
sized paper.
If you are using
Windows 98/Me, the
From the Start menu, choose
Settings and Printers. Right-click
Spooling Setting may be the your printer icon, choose
set incorrectly.
Properties, click the Details tab,
and then choose the Spool
Settings button. Select the desired
spool setting.
Half the page is The page orientation
Change the page orientation in your
blank.
The paper size and the
paper size settings do
not match.
Ensure that the paper size in the
printer driver settings matches the
paper in the tray.
Or, ensure that the paper size in the
printer driver settings matches the
paper selection in the software
application settings you use.
The machine
prints, but the
text is wrong,
garbled, or
The printer cable is
loose or defective.
Disconnect the printer cable and
reconnect. Try a print job that you
have already printed successfully. If
possible, attach the cable and the
machine to another computer and
try a print job that you know works.
Finally, try a new printer cable.
incomplete.
The wrong printer driver Check the application’s printer
was selected.
selection menu to ensure that your
machine is selected.
The software application Try printing a job from another
is malfunctioning. application.
The operating system is Exit Windows and reboot the
malfunctioning.
computer. Turn the machine off and
then back on again.
10-16
Xerox Phaser 3200MFP
10 Troubleshooting
Condition
Possible cause
Suggested solutions
Redistribute the toner, if necessary.
Pages print,
The print cartridge is
but are blank.
If necessary, replace the print
cartridge.
The file may have blank Check the file to ensure that it does
pages.
not contain blank pages.
Some parts, such as the Contact a service representative.
controller or the board,
may be defective.
The
illustrations
print
incorrectly in
Adobe
The setting in the
software application is
wrong.
Select Download as Bitmap in the
TrueType Options window of the
graphic properties and print the
document again.
Illustrator.
The printer
does not print
PDF file
correctly. Some
parts of
graphics, text
or illustrations
are missing.
Incompatibility between
the PDF file and the
Acrobat products.
Printing the PDF file as an image may
solve this problem. Turn on Print as
Image from the Acrobat printing
options.
Note: It will take longer to print when
you print a PDF file as an image.
Xerox Phaser 3200MFP
10-17
10 Troubleshooting
Printing Quality Problems
If the inside of the machine is dirty or paper has been loaded improperly, you
may notice a reduction in print quality. See the table below to clear the
problem.
Condition
Suggested solutions
Light or faded
print
If a vertical white streak or faded area appears on the page:
The toner supply is low. You may be able to temporarily
extend the print cartridge life. Redistributing Print
Cartridge Toner on page 9-6 If this does not improve the
print quality, install a new print cartridge.
The paper may not meet paper specifications; for example,
the paper is too moist or too rough. Paper Specifications
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
If the entire page is light, the print resolution setting is too
low. Adjust the print resolution. For details, see Printing on
A combination of faded or smeared defects may indicate that
the print cartridge needs cleaning. Cleaning the Drum on
The surface of the LSU part inside the machine may be dirty.
Contact a service representative.
Toner specks
The paper may not meet specifications; for example, the
paper is too moist or too rough. Paper Specifications on
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
The transfer roller may be dirty. Clean the inside of your
The paper path may need cleaning. Cleaning the Drum on
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Dropouts
If faded areas, generally rounded, occur randomly on the
page:
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
A single sheet of paper may be defective. Try reprinting the
job.
The moisture content of the paper is uneven or the paper
has moist spots on its surface. Try a different brand of paper.
The paper lot is bad. The manufacturing processes can
cause some areas to reject toner. Try a different kind or
brand of paper.
The print cartridge may be defective. Vertical repetitive
If these steps do not correct the problem, contact a service
representative.
10-18
Xerox Phaser 3200MFP
10 Troubleshooting
Condition
Suggested solutions
Vertical lines
If black vertical streaks appear on the page:
The drum inside the print cartridge has probably been
scratched. Remove the print cartridge and install a new one.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
If white vertical streaks appear on the page:
The surface of the LSU part inside the machine may be dirty.
Contact a service representative.
Gray background If the amount of background shading becomes
unacceptable:
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Change to a lighter weight paper. Paper Specifications on
Check the machine’s environment: very dry (low humidity) or
high humidity (higher than 80% RH) conditions can increase
the amount of background shading.
Remove the old print cartridge and install a new one.
Toner smear
Clean the inside of the machine. Cleaning the Inside on
Check the paper type and quality. Paper Specifications on
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
Remove the print cartridge and install a new one. Replacing
Verticalrepetitive If marks repeatedly appear on the printed side of the page at
defects
even intervals:
The print cartridge may be damaged. If a repetitive mark
occurs on the page, print a cleaning sheet several times to
the printout, if you still have the same problems, remove the
print cartridge and install a new one. Replacing the Print
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
The fusing assembly may be damaged. Contact a service
representative.
If you use inferior quality paper; Cleaning the Drum on
Xerox Phaser 3200MFP
10-19
10 Troubleshooting
Condition
Suggested solutions
Background
scatter
Background scatter results from bits of toner randomly
distributed on the printed page.
The paper may be too damp. Try printing with a different
batch of paper. Do not open packages of paper until
necessary so that the paper does not absorb too much
moisture.
If background scatter occurs on an envelope, change the
printing layout to avoid printing over areas that have
overlapping seams on the reverse side. Printing on seams
can cause problems.
A
If background scatter covers the entire surface area of a
printed page, adjust the print resolution through your
software application or the printer properties.
Misformed
characters
If characters are improperly formed and producing hollow
images, the paper stock may be too slick. Try a different
If characters are improperly formed and producing a wavy
effect, the scanner unit may need service. For service,
contact a service representative.
Page skew
Ensure that the paper is loaded properly.
Check the paper type and quality. Paper Specifications on
Ensure that the paper or other material is loaded correctly
and the guides are not too tight or too loose against the
paper stack.
Curl or wave
Ensure that the paper is loaded properly.
Check the paper type and quality. Both high temperature and
humidity can cause paper curl. Paper Specifications on
Turn over the stack of paper in the tray. Also try rotating the
paper 180° in the tray.
Wrinkles or
creases
Ensure that the paper is loaded properly.
Check the paper type and quality. Paper Specifications on
Turn over the stack of paper in the tray. Also try rotating the
paper 180° in the tray.
10-20
Xerox Phaser 3200MFP
10 Troubleshooting
Condition
Suggested solutions
Back of printouts Check for leaking toner. Clean the inside of the machine.
are dirty
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
Black pages
The print cartridge may not be installed properly. Remove
the cartridge and re-insert it.
The print cartridge may be defective and need replacing.
Remove the print cartridge and install a new one. Replacing
The machine may require repair. Contact a service
representative.
Loose toner
Clean the inside of the machine. Cleaning the Inside on
Check the paper type and quality. Paper Specifications on
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
Remove the print cartridge and install a new one. Replacing
If the problem persists, the machine may require repair.
Contact a service representative.
Character Voids
Character voids are white areas within parts of characters
that should be solid black:
If you are using transparencies, try another type of
transparency. Because of the composition of transparencies,
some character voids are normal.
A
Horizontal
stripes
You may be printing on the wrong surface of the paper.
Remove the paper and turn it around.
The paper may not meet paper specifications. Paper
If horizontally aligned black streaks or smears appear:
The print cartridge may be installed improperly. Remove the
cartridge and re-insert it.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
The print cartridge may be defective. Remove the print
cartridge and install a new one. Replacing the Print
If the problem persists, the machine may require repair.
Contact a service representative.
Curl
If the printed paper is curled or paper does not feed into the
machine:
Turn over the stack of paper in the tray. Also try rotating the
paper 180° in the tray.
Xerox Phaser 3200MFP
10-21
10 Troubleshooting
Copying Problems
Condition
Suggested solutions
Copies are too light or
too dark.
Use the Lighten/Darken button to darken or lighten
the background of the copies.
Smears, lines, marks, or If defects are on the original, press the Lighten/
spots appears on copies. Darken button to lighten the background of your
copies.
If no defects are on the original, clean the scan unit.
Copy image is skewed.
Ensure that the original is face down on the document
glass or face up in the ADF (Automatic Document
Feeder).
Check that the copy paper is loaded correctly.
Blank copies print out.
Ensure that the original is face down on the document
glass or face up in the ADF.
Image rubs off the copy
easily.
Replace the paper in the tray with paper from a new
package.
In high humidity areas, do not leave paper in the
machine for extended periods of time.
Frequent copy paper
jams occur.
Fan the stack of paper, then turn it over in the tray.
Replace the paper in the tray with a fresh supply.
Check/adjust the paper guides, if necessary.
Ensure that the paper is the proper paper weight. 20 lb
(75 g/m2) paper is recommended.
Check for copy paper or pieces of copy paper
remaining in the machine after a paper jam has been
cleared.
Print cartridge produces
fewer copies than
Your originals may contain pictures, solids, or heavy
lines. For example, your originals may be forms,
expected before running newsletters, books, or other documents that use more
out of toner.
toner.
The machine may be turned on and off frequently.
The document cover may be left open while copies
are being made.
10-22
Xerox Phaser 3200MFP
10 Troubleshooting
Scanning Problems
Condition
Suggested solutions
The scanner does not Make sure that you place the document to be scanned
work.
face down on the document glass, or face up in the
Automatic Document Feeder.
There may not be enough available memory to hold the
document you want to scan. Try the Prescan function to
see if that works. Try lowering the scan resolution rate.
Check that the USB or parallel cable is connected
properly.
Make sure that the USB or parallel cable is not defective.
Switch the cable with a known good cable. If necessary,
replace the cable.
Check that the scanner is configured correctly. Check
scan setting to make certain that the scanner job is
being sent to the correct port.
The unit scans very
slowly.
Check if the machine is printing received data. If so, scan
the document after the received data has been printed.
Graphics are scanned more slowly than text.
Communication speed slows in scan mode because of
the large amount of memory required to analyze and
reproduce the scanned image. Set your computer to the
ECP printer mode through BIOS setting. It will help to
increase the speed. For details about how to set BIOS,
refer to your computer User Guide.
Network Scan Problems (Phaser 3200MFP/N Only)
Condition
Suggested solutions
I cannot find a
scanned image file.
You can check the scanned file’s destination in the
Advanced page in the Network Scan program’s
Properties screen.
I cannot find the
scanned image file
after scanning.
• Check if the scanned file’s application is on your
computer.
• Check Send image immediately to the specified
folder using an associated default application in
the Advanced page in the Network Scan program’s
Properties screen to open the scanned image
immediately after scanning.
I forgot my ID and
PIN.
Check your ID and PIN in the Server page in the
Network Scan program’s Properties screen.
I cannot view the
Help file.
To view the Help file, you need to have Internet Explorer
4 service pack 2 or above.
I cannot use the
Xerox Network
Scan Manager
Check your operating system. Supporting operating
systems are Windows 98/Me/2000/XP(32/64bit)/
2003(32/64bit)/Vista.
Xerox Phaser 3200MFP
10-23
10 Troubleshooting
Fax Problems
Condition
Suggested solutions
The machine is not
working, there is no
Turn the power off and unplug the power cord. Plug the
power cord in and turn the power on.
display and the buttons Ensure that there is power to the electrical outlet.
are not working.
No dial tone sounds.
Check that the phone line is connected properly.
Check that the phone socket in the wall is working by
plugging in another phone.
The numbers stored in Make sure that the numbers are stored in memory
memory do not dial
correctly.
correctly. Print a Phonebook list, referring to Address
The document does
not feed into the
machine.
Make sure that the document is not wrinkled and you
are putting it in correctly. Check that the document is the
right size, not too thick or thin.
Make sure that the ADF (Automatic Document Feeder)
cover is firmly closed.
Faxes are not received Fax mode should be selected.
automatically. Make sure that there is paper in the tray.
Check to see if the display shows “Memory Full”.
The machine does not Make sure that the document is loaded in the ADF or on
send.
the document glass.
“TX” should show up on the display.
Check the fax machine you are sending to, to see if it
can receive your fax.
The incoming fax has
blank spaces or is of
poor-quality.
The fax machine sending you the fax may be faulty.
A noisy phone line can cause line errors.
Check your machine by making a copy.
The print cartridge may be empty. Replace the print
cartridge, referring to Replacing the Print Cartridge
Some of the words on
an incoming fax are
stretched.
The fax machine sending you the fax had a temporary
document jam.
There are lines on the
documents you send.
Check your scanning glass for marks and clean it. See
The machine dials a
number, but a
connection with the
other fax machine fails.
The other fax machine may be turned off, out of paper,
or cannot answer incoming calls. Contact the other
machine operator to resolve the problem.
Documents are not
stored in memory.
There may not be enough memory to store the
document. If the display shows a “Memory Full”
message, delete from memory any documents you no
longer need and then try again to store the document.
10-24
Xerox Phaser 3200MFP
10 Troubleshooting
Condition
Suggested solutions
Blank areas appear at
the bottom of each
page or on other
You may have chosen the wrong paper settings in the
user option setting. For details about paper settings, see
pages, with a small
strip of text at the top.
Common Windows Problems
Condition
Suggested solutions
“File in Use”
message appears
during installation.
Exit all software applications. Remove all software from
the StartUp Group, then restart Windows. Reinstall the
printer driver.
“Error Writing to
LPTx” message
appears.
• Ensure that the cables are connected correctly, and
that the machine is switched on.
• If bi-directional communication is not turned on in the
driver, it will also cause this message.
“General Protection
Fault”, “Exception
OE”, “Spool32”, or
“Illegal Operation”
messages appear.
Close all other applications, reboot Windows and try
printing again.
“Fail To Print”, “A
printer timeout error
These messages may appear during printing. Just keep
waiting until the machine finishes printing. If the
occurred.” messages message appears in standby mode or after printing has
appear.
been completed, check the connection and/or whether
an error has occurred.
“File in Use”
message appears
during installation.
Exit all software applications. Remove all software from
the StartUp Group, then restart Windows. Reinstall the
printer driver.
NOTE: Refer to Microsoft Windows 98/Me/2000/XP(32/64bit)/2003(32/
64bit)/Vista User’s Guide that came with your PC for further information on
Windows error messages.
Xerox Phaser 3200MFP
10-25
10 Troubleshooting
Common PostScript Problems (Phaser 3200MFP/N Only)
The following situations are PS language specific and may occur when several
printer languages are being used.
NOTE: To receive a printed or screen-displayed message when PostScript
errors occur, open the Print Options window and click the desired selection
next to the PostScript errors section
Condition
Suggested solutions
PostScript file cannot
be printed.
The PostScript driver may
not be installed correctly.
• Install the PostScript
driver.
• Print a configuration page
and verify that the PS
version is available for
printing.
• If the problem persists,
contact a service
representative.
“Limit Check Error”
message appears.
The print job was too
complex.
You might need to reduce
the complexity of the page
or install more memory.
A PostScript error page
prints.
The print job may not be
PostScript.
Make sure that the print job
is a PostScript job. Check
to see whether the software
application expected a
setup or PostScript header
file to be sent to the
machine.
When print a document
in Macintosh with
Acrobat Reader 6.0 or
higher, colors print
incorrectly.
The resolution setting in the
printer driver may not be
matched with that in
Acrobat Reader.
Make sure that the
resolution setting in your
printer driver matches that
in Acrobat Reader.
10-26
Xerox Phaser 3200MFP
10 Troubleshooting
Common Linux Problems
Problem
Possible Cause and Solution
The machine
does not print.
• Check if the printer driver is installed in your system. Open
Unified Driver configurator and switch to the Printers tab in
Printers configuration window to look at the list of available
printers. Make sure that your machine is displayed on the
list. If not, please, invoke Add new printer wizard to set up
your device.
• Check if the printer has started. Open Printers configuration
and select your machine on the printers list. Look at the
description in the Selected printer pane. If its status contains
“(stopped)” string, please, press the Start button. After that
normal operation of the printer should be restored. The
“stopped” status might be activated when some problems in
printing occurred. For instance, this could be an attempt to
print a document when a port is claimed by a scanning
application.
• Check if the port is not busy. Since functional components of
MFP (printer and scanner) share the same I/O interface
(port), the situation of simultaneous access of different
“consumer” applications to the same port are possible. To
avoid possible conflicts, only one of them at a time is
allowed to gain control over the device. The other
“consumer” will encounter “device busy” response. You
should open ports configuration and select the port assigned
to your printer. In the Selected port pane you can see if the
port is occupied by some other application. If this is the
case, you should wait for completion of the current job or
should press Release port button, if you are sure that the
present owner is not functioning properly.
• Check if your application has special print option such as “-
oraw”. If “-oraw” is specified in the command line parameter
then remove it to print properly. For Gimp front-end, select
“print” -> “Setup printer” and edit command line parameter in
the command item.
Xerox Phaser 3200MFP
10-27
10 Troubleshooting
Problem
Possible Cause and Solution
The machine
does not
appear on the
scanners list.
• Check if your machine is attached to your computer. Make
sure that it is connected properly via the USB port and is
turned on.
• Check if the scanner driver for your machine is installed in
your system. Open Unified Driver configurator, switch to
Scanners configuration, then press Drivers. Make sure that
driver with a name corresponding to your machine's name is
listed in the window. Check if the port is not busy. Since
functional components of MFP (printer and scanner) share
the same I/O interface (port), the situation of simultaneous
access of different “consumer” application to the same port
is possible. To avoid possible conflicts, only one of them at a
time is allowed to gain control over the device. The other
“consumer” will encounter “device busy” response. This can
usually happen while starting scan procedure, and
appropriate message box appears.
• To identify the source of the problem, you should open ports
configuration and select the port assigned to your scanner.
port's symbol /dev/mfp0 corresponds to LP:0 designation
displayed in the scanners’ options, /dev/mfp1 relates to LP:1
and so on. USB ports start at /dev/mfp4, so scanner on
USB:0 relates to /dev/mfp4 respectively and so forth
sequentially. In the Selected port pane you can see if the
port is occupied by some other application. If this is the
case, you should wait for completion of the current job or
you should press Release port button, if you are sure that
the present port's owner is not functioning properly.
10-28
Xerox Phaser 3200MFP
10 Troubleshooting
Problem
Possible Cause and Solution
The machine
• Check if a document is loaded into the machine.
does not scan.
• Check if your machine is connected to the computer. Make
sure if it is connected properly if an I/O error is reported
while scanning.
• Check if the port is not busy. Since functional components of
MFP (printer and scanner) share the same I/O interface
(port), the situation of simultaneous access of different
“consumer” application to the same port is possible. To
avoid possible conflicts, only one of them at a time is
allowed to gain control over the device. The other
“consumer” will encounter “device busy” response. This can
usually happen while starting scan procedure, and
appropriate message box will be displayed.
To identify the source of the problem, you should open ports
configuration and select the port assigned to your scanner.
port’s symbol /dev/mfp0 corresponds to LP:0 designation
displayed in the scanners’ options, /dev/mfp1 relates to LP:1
and so on. USB ports start at /dev/mfp4, so scanner on
USB:0 relates to /dev/mfp4 respectively and so forth
sequentially. In the Selected port pane you can see if the
port is occupied by some other application. If this is the
case, you should wait for completion of the current job or
should press the Release port button, if you are sure that the
present port’s owner is not functioning properly.
I cannot scan
via Gimp Front-
end.
• Check if Gimp Front-end has “Xsane: Device dialog.” on the
“Acquire” menu. If not, you should install Xsane plug-in for
Gimp on the your computer. You can find Xsane plug-in
package for Gimp on Linux distribution CD or Gimp home
page. For the detail information, refer to the Help for Linux
distribution CD or Gimp Front-end application.
If you wish to use other kind of scan application, refer to the
Help for application.
I encounter
error “Cannot
open port
device file”
when printing a
document.
Please avoid changing the print job parameters (via LPR GUI,
for example) while a print job is in progress. Known versions of
CUPS server break the print job whenever print options are
changed and then try to restart the job from the beginning.
Since Unified Linux Driver locks port while printing, the abrupt
termination of the driver keeps the port locked and therefore
unavailable for subsequent print jobs. If this situation
occurred, please, try to release the port.
When printing a The CUPS (Common Unix Printing System) version
document over
the network in
SuSE 9.2, the
machine does
not print.
distributed with SuSE Linux 9.2
(cups-1.1.21) has a problem with ipp
(Internet Printing Protocol) printing. Use the socket printing
instead of ipp or install later version of CUPS (cups-1.1.22 or
higher).
Xerox Phaser 3200MFP
10-29
10 Troubleshooting
Common Macintosh Problems (Phaser 3200MFP/N Only)
Problems in Printer Setup Utility
Problem
Possible Cause and Solution
The printer does not
print PDF file correctly.
Some parts of graphics,
text or illustrations are
missing.
Incompatibility between the PDF file and the Acrobat products:
Printing the PDF file as an image may solve this problem. Turn
on Print as Image from the Acrobat printing options.
Note: It will take longer to print when you print a PDF file as an
image.
The document has
printed, but the print job
has not disappeared
from the spooler in
Mac OS 10.3.2.
Update your Mac OS to OS 10.3.3. or higher.
Some letters are not
displayed normally
during the Cover page
printing.
This problem is caused because Mac OS can not create the
font during the Cover page printing. English alphabet and
numbers are displayed normally at the Cover page.
10-30
Xerox Phaser 3200MFP
11 Specifications
General Specifications
Item
Description
Phaser 3200MFP/B, Phaser 3200MFP/N
Up to 30 sheets (20 lb, 75 g/m2)
Model
Automatic document
feeder
ADF document size
Width: 5.6 to 8.5 inches (142 to 216 mm)
Length: 5.8 to 14 inches (148 to 356 mm)
Paper input capacity
Paper Tray: 250 multi-pages for plain paper (20 lb, 75 g/m2)
Manual Tray: 1 sheet of paper(16 to 40 lb, 60 to 165 g/m2)
Paper output capacity
Paper type
100 sheets
Plain paper, Transparencies, Labels, Card stock, Envelopes
1-piece print cartridge system
Consumables
Power requirements
110 - 127 VAC, 50/60 Hz, 5.5 A
220 - 240 VAC, 50/60 Hz, 3 A
Power consumption
Noisea
Sleep mode: Under 12 W
Average: 400 W
Standby mode: Less than 35 dBA
Warm up: Less than 49 dBA
Copying: Less than 55 dBA
Printing: Less than 53 dBA
Warm-up time
Less than 20 seconds
Operating conditions
Temperature: 50 oF to 89 oF (10 oC to 32 oC)
Humidity: 20 % to 80 % RH
LCD
16 characters x 2 lines
Print Cartridge lifeb
2,000/3,000 pages (for starter, 1,500 pages) @ ISO 19752 5 % coverage
17.2 x 14.7x 15.2 in. (438 x 374 x 387 mm)
SET dimension
(W x D x H)
Weight
24.7 lb (11.2Kg)
(including consumables)
Package weight
Paper: 2.9 lb (1.3 Kg)
Plastic: 1.1 lb (0.5 Kg)
Duty cycle (Monthly)
Print: Up to 10,000 pages
a.Sound Pressure Level, ISO7779
b.The number of pages may be affected by operating environment, printing interval, media type, and media
size.
11-2
Xerox Phaser 3200MFP
11 Specifications
Scanner and Copier Specifications
Item
Compatibility
Description
TWAIN standard / WIA standard
Scanning method
Resolution
ADF and Flat-bed CIS (Contact Image Sensor) module
Optical: 600 x 600 dpi (Mono and color)
Enhanced: 4,800 x 4,800 dpi
Effective scanning length
Platen: 11.7 inches (297 mm)
ADF: 14 inches (356 mm)
Effective scanning width
Color bit depth
Max. 8.2 inches (208 mm)
24 bit
Mono bit depth
1 bit for Black & White mode
8 bit for Gray mode
Copy speeda
Up to 24 ppm in Letter, A4
Standby mode: 10 seconds
First copy out time
Copy resolution
Scan: 600 x 300 (Text, Text/Photo)
600 x 600 (Photo using Platen)
600 x 300 (Photo using ADF)
Print: 600 x 600 (Text, Text/Photo, Photo)
Zoom rate
Platen: 25 ~ 400 %
ADF: 25 ~ 100 %
Multiple copies
Gray scale
1-99 pages
256 levels
a.Copy Speed is based on Single Document Multiple Copy.
Xerox Phaser 3200MFP
11-3
11 Specifications
Printer Specifications
Item
Description
Printing method
Printing speeda
First print out time
Printer resolution
Emulation
Laser Beam Printing
Up to 24 ppm in Letter, A4
Standby mode: 10 seconds
Up to 1,200 x 1,200 dpi effective output
PCL 6, PS 3 (Phaser 3200MFP/N only)
OS Compatibility
Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista,
Various Linux OS (USB only),
Macintosh 10.3 ~ 10.4 (Phaser 3200MFP/N only)
Memory
Interface
64 MB (Non-extendable)
High Speed USB 2.0
Ethernet 10/100 Base TX (Phaser 3200MFP/N only)
a.Print speed will be affected by operating system used, computing performance, application
software, connecting method, media type, media size, and job complexity.
11-4
Xerox Phaser 3200MFP
11 Specifications
Facsimile Specifications
Item
Description
Compatibility
Applicable linea
Data coding
ITU-T Group 3
Public Switched Telephone Network (PSTN) or behind PABX
MH/MR/MMR (ECM Mode)/JBIG/JPEG/ECM( Error
Correction Mode)
Modem speed
33.6 Kbps
Transmission speed
Approx. 3 seconds/page
* Transmission time applies to memory transmission of text
data with ECM compression using only ITU-T No.1 Chart.
Maximum document length
Platen: 11.7 in. (297 mm)
ADF: 14 in. (356 mm)
Paper size
Resolution
Letter, A4, Legal, Folio, Executive, B5
Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super Fine: 300 x 300 dpi
Photo: 203 x 196 dpi
Color: 200 x 200 dpi
Memory
4 MB
Halftone
Auto dialer
256 levels
Group dialing (up to 200 numbers)
a.DSL, Voice Over IP and Digitac converters (convert digital to analogue) are not supported
applications.
Xerox Phaser 3200MFP
11-5
11 Specifications
Paper Specifications
Overview
Your machine accepts a variety of print materials, such as cut-sheet paper
(including up to 100% recycled fiber content paper), envelopes, labels,
transparencies and custom-size paper. Properties, such as weight,
composition, grain and moisture content, are important factors affecting the
machine’s performance and the output quality. Paper that does not meet the
guidelines outlined in this User Guide can cause the following problems:
•
•
•
Poor print quality
Increased paper jams
Premature wear on the machine.
NOTE:
•
•
Some paper may meet all of the guidelines in this guide and still not
produce satisfactory results. This may be the result of improper handling,
unacceptable temperature and humidity levels, or other variables over
which Xerox has no control.
Before purchasing large quantities of paper, make sure the paper meets
the requirements specified in this User Guide.
CAUTION: Using paper that does not meet these specifications may
cause problems, requiring repairs. These repairs are not covered by the
Xerox warranty or service agreements.
11-6
Xerox Phaser 3200MFP
11 Specifications
Supported Sizes of Paper
a
b
Paper
Weight
Dimensions
Capacity
Letter
A4
8.5 x 11 inches
(216 x 279 mm)
16 to 24 lb
250 sheets of 20 lb
(75 g/m2) paper for
the tray
1 sheet of paper for
the tray or manual
(60 to 90 g/m2) for
the tray with multi-
pages feeding
16 to 43 lb
8.3 x 11.7 in.
(210 x 297 mm)
(60 to 165 g/m2) for tray
the tray with single
page feeding and
Executive
Legal
A5
7.3 x 10.5 inches
(184 x 267 mm)
the manual tray
8.5 x 14 inches
(216 x 356 mm)
5.8 x 8.2 inches
(148 x 210 mm)
A6
4.1 x 5.8 inches
(105 x 148 mm)
ISO B5
JIS B5
Folio
6.9 x 9.8 inches
(176 x 250 mm)
7.2 x 10.1 inches
(182 x 257 mm)
8.5 x 13.5 inches
(216 x 330 mm)
Oficio
8.5 x 13 inches
(216 x 343 mm)
Minimum size
(custom)
3 x 5 inches
(76 x 127 mm)
16 to 43 lb (60 to
165 g/m2) for the
tray with single
page feeding and
the manual tray
1 sheet for the
manual tray
Maximum size
(custom)
8.5 x 14 inches
(216 x 356 mm)
Transparency
Labels
Same minimum and 37 to 39 lb (138 to
1 sheet for the
manual tray
maximum paper
sizes as listed
above.
146 g/m2)
32 to 40 lb (120 to
150 g/m2)
1 sheet for the
manual tray
Cards
16 to 43 lb (90 to
165 g/m2)
1 sheet for the
manual tray
Xerox Phaser 3200MFP
11-7
11 Specifications
a
b
Paper
Weight
Dimensions
Capacity
Envelope B5
6.93 x 9.84 inches
(176 x 250 mm)
20 to 24 lb
(75 to 90 g/m2)
1 sheet for the
manual tray
Envelope Monarch
Envelope COM-10
Envelope DL
3.88 x 7.5 inches
(98.4 x 190.5 mm)
4.12 x 9.5 inches
(105 x 241 mm)
4.33 x 8.66 inches
(110 x 220 mm)
Envelope C5
6.38 x 9.02 inches
(162 x 229 mm)
Envelope C6
4.49 x 6.38 inches
(114 x 162 mm)
a.The machine supports a wide range of media sizes. See Paper Type, Input Sources,
b.Capacity may differ depending on media weight, thickness, and environmental
conditions.
NOTE: You may experience jams when using print materials with a length of
less than 5 inches (127 mm). For optimum performance, ensure that you are
storing and handling the paper correctly. Please refer to Paper Storage
Guidelines for Using Paper
For the best result, use conventional 20 lb (75 g/m2) paper. Ensure that the
paper is of good quality, and free of cuts, nicks, tears, spots, loose particles,
dust, wrinkles, voids, and curled or bent edges.
If you are unsure of what type of paper you are loading, such as bond or
recycled paper, check the label on the package.
The following problems may cause print quality deviations, jamming or even
damage to the machine:
Symptom
Problem with Paper
Solution
Poor print quality or toner Too moist, too rough, too Try another kind of
adhesion, problems with smooth or embossed;
paper, between 100 ~
400 Sheffield, 4 ~ 5 %
moisture content.
feeding
faulty paper lot
Stored improperly
Too heavy
Dropout, jamming, curl
Store paper flat in its
moisture-proof wrapping.
Increased gray
background shading/
printer wear
Use lighter paper.
11-8
Xerox Phaser 3200MFP
11 Specifications
Symptom
Problem with Paper
Solution
Excessive curl problems Too moist, wrong grain
Use long-grain paper.
with feeding
direction or short-grain
construction
Jamming, damage to
machine
Cutouts or perforations
Do not use paper with
cutouts or perforations.
Problems with feeding
Ragged edges
Use good quality paper.
NOTE:
•
Do not use letterhead paper printed with low-temperature inks, such as
those used in some types of thermography.
•
•
Do not use raised or embossed letterhead.
The machine uses heat and pressure to fuse toner to the paper. Make
sure that any colored paper or preprinted forms use inks that are
compatible with this fusing temperature (392 °F or 200 °C for 0.1 second).
Paper Specifications
Category
Acid content
Specifications
5.5 pH or lower
Caliper
3.0 ~ 7.0 mils (0.094 ~ 0.18 mm)
Flat within 0.02 in. (5 mm)
Curl in ream
Cut edge conditions
Fusing compatibility
Cut with sharp blades with no visible fray.
Must not scorch, melt, offset or release
hazardous emissions when heated to 392 °F
(200 °C) for 0.1 second.
Grain
Long grain
Moisture content
Smoothness
4 % ~ 6 % by weight
100 ~ 400 Sheffield
Xerox Phaser 3200MFP
11-9
11 Specifications
Paper Output Capacity
Output Location
Capacity
Face-down output tray
100 sheets of 20 lb (75 g/m2 bond) paper
Paper Storage Environment
Paper storage environmental conditions directly affect the feed operation.
Ideally, the machine and paper storage environment should be at or near room
temperature, and not too dry or humid. Remember that paper is hygroscopic;
it absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper
to evaporate, while cold causes it to condense on the sheets. Heating systems
and air conditioners remove most of the humidity from a room. As paper is
opened and used, it loses moisture, causing streaks and smudging. Humid
weather or water coolers can cause the humidity to increase in a room. As
paper is opened and used it absorbs any excess moisture, causing light print
and dropouts. Also, as paper loses and gains moisture it can become
distorted. This can cause paper jams.
Care should be taken not to purchase more paper than can be used in a short
time (about 3 months). Paper stored for long periods may experience heat and
moisture extremes, which can cause damage. Planning is important to
prevent damage to large supplies of paper.
Unopened paper in sealed reams can remain stable for several months before
use. Opened packages of paper have more potential for environment
damage, especially if they are not wrapped with a moisture-proof barrier.
The paper storage environment should be properly maintained to ensure
optimum performance. The required condition is 68 to 75 °F (20 to 24 °C), with
a relative humidity of 45 % to 55 %. The following guidelines should be
considered when evaluating the paper’s storage environment:
•
•
•
Paper should be stored at or near room temperature.
The air should not be too dry or too humid.
The best way to store an opened ream of paper is to rewrap it tightly in its
moisture-proof wrapping. If the machine environment is subject to
extremes, unwrap only the amount of paper to be used during the day’s
operation to prevent unwanted moisture changes.
11-10
Xerox Phaser 3200MFP
11 Specifications
Envelopes
Envelope construction is critical. Envelope fold lines can vary considerably,
not only between manufacturers, but also within a box from the same
manufacturer. Successful printing on envelopes depends upon the quality of
the envelopes. When selecting envelopes, consider the following
components:
•
•
•
•
•
Weight: The weight of the envelope paper should not exceed 20 lb (75 g/
m2) or jamming may occur.
Construction: Prior to printing, envelopes should lie flat with less than 0.25
inches (6 mm) curl, and should not contain air.
Condition: Envelopes should not be wrinkled, nicked or otherwise
damaged.
Temperature: You should use envelopes that are compatible with the heat
and pressure of the machine.
Size: You should only use envelopes within the following size ranges.
Minimum
Maximum
8.5 x 14 in.
3 x 5 in.
(76 x 127 mm)
(216 x 356 mm)
NOTE:
•
•
Load only one envelope at a time to print envelopes.
You may experience some paper jams when using any media with a
length less than 5.5 in. (140 mm). This may be caused by paper that has
been affected by environmental conditions. For optimum performance,
make sure you are storing and handling the paper correctly. Please refer
Xerox Phaser 3200MFP
11-11
11 Specifications
Envelopes with Double Side Seams
Double side-seams construction has vertical seams at both ends of the
envelope rather than diagonal seams. This style may be more likely to wrinkle.
Be sure the seam extends all the way to the corner of the envelope as
illustrated below.
Correct
Incorrect
Envelopes with Adhesive Strips or Flaps
Envelopes with a peel-off adhesive strip or with more than one flap that folds
over to seal must use adhesives compatible with the heat and pressure in the
machine. The extra flaps and strips might cause wrinkling, creasing or even
jams and may even damage the fuser.
Envelope Margins
The following gives typical address margins for a commercial #10 or DL
envelope.
Type of Address
Return address
Minimum
0.6 in. (15 mm)
2 in. (51 mm)
Maximum
2 in. (51 mm)
3.5 in. (90 mm)
Delivery address
NOTE:
•
For the best print quality, position margins no closer than 0.6 in. (15 mm)
from the edges of the envelope.
•
Avoid printing over the area where the envelope’s seams meet.
Envelope Storage
Proper storage of envelopes helps contribute to print quality. Envelopes
should be stored flat. If air is trapped in an envelope, creating an air bubble,
then the envelope may wrinkle during printing.
11-12
Xerox Phaser 3200MFP
11 Specifications
Labels
CAUTION:
– To avoid damaging the machine, use only labels recommended for
laser printers.
– To prevent serious jams, always load one sheet of paper at a time
to print labels.
– Never print on the same sheet of labels more than once and never
print on a partial sheet of labels.
When selecting labels, consider the quality of each component:
•
Adhesives: The adhesive material should be stable at 356°F (180°C), the
machine’s fusing temperature.
•
Arrangement: Only use labels with no exposed backing between them.
Labels can peel off sheets with spaces between the labels, causing
serious jams.
•
•
Curl: Prior to printing, labels must lie flat with no more than 5 in. (13 mm)
of curl in any direction.
Condition: Do not use labels with wrinkles, bubbles or other indications of
separation.
Transparencies
Transparencies used in the machine must be able to withstand 356°F (180°C),
the machine’s fusing temperature.
NOTE: Load only 1 transparency at a time.
CAUTION: To avoid damaging the machine, use only transparencies
recommended for use in laser printers.
Xerox Phaser 3200MFP
11-13
11 Specifications
11-14
Xerox Phaser 3200MFP
Index
from ADF 5-4
Numerics
2/4-up, special copy 5-9
A
from document glass 5-3
number of pages 5-6
original type 5-5
special features 5-7
time out, set 5-11
adding documents 8-21
Address Book, use 7-10
D
date and time, set 2-17
delayed fax 8-19
display language, change 2-15
document
ADF rubber pad, replace 9-11
auto fit, special copy 5-8
automatic dialing
group 8-14
jam, clear 10-2
loading
speed 8-13
preparing 5-2
document glass
cleaning 9-5
automatic redialing 8-8
B
broadcasting faxes 8-18
loading 8-5
C
document, print
Macintosh 6-49
Windows 6-6
canceling
copy 5-4
fax 8-7
DRPD (Distinctive Ring Pattern Detection) 8-
scan 7-4
scheduled faxes 8-22
characters, enter 2-16
cleaning
drum, clean 9-9
E
error messages 10-9
extension phone, connect 2-8
Extras properties, set 6-13
F
drum 9-9
inside 9-3
LSU 9-5
outside 9-3
scan unit 9-5
favorites settings, use 6-14
fax system, set
clone, special copy 5-7
collation, special copy 5-8
connection
advanced settings 8-25
basic settings 8-2
AC power 2-11
extension phone 2-8
parallel 2-10
telephone line cord 2-8
USB 2-10
fit to page
copying 5-8
G
Graphics properties, set 6-11
consumables 9-10
group dial
dialing 8-16
editing 8-15
setting 8-14
contrast, copy 5-5
control panel 1-5
ControlCentre
tabs 2-23
H
I
Image Mode 6-11
Information Sources 1-2
copying
collation 5-8
contrast 5-5
default setting, change 5-11
Xerox Phaser 3200MFP
Index-1
Index
install
n-up (multiple pages per sheet)
copying 5-9
printer driver
Macintosh 6-46
Windows 6-2
n-up printing
Macintosh 6-52
installing
Windows 6-16
Linux software 6-32
O
J
orientation, print 6-41
Other Features properties, set 6-13
jam, clear
document 10-2
paper 10-4
overlay
L
create 6-23
delete 6-26
print 6-25
Layout properties, set
Macintosh 6-50
Windows 6-8
P
Linux
paper guidelines 4-3
paper jam, clear 10-4
paper load
manual tray 4-5
tray 2-6
paper load capacity 4-2
Paper properties, set 6-9
paper size, set 6-9
paper tray 2-19
print 6-41
paper source, set 6-41
Windows 6-10
paper type, set
Macintosh 6-51
paper tray 2-19
print 6-41
driver, install 6-33
printer properties 6-39
printing 6-40
scanning 6-42
load paper
manual tray 4-5
tray 2-6
M
machine ID, set 2-15
Macintosh
driver
install 6-46
uninstall 6-47
printing 6-49
scanning 6-52
Windows 6-10
parallel,connect 2-10
setting up the printer 6-48
MFP driver, install
Linux 6-33
poster
copying 5-10
poster, print 6-17
PostScript driver
installing 6-28
power save mode, use 2-21
print
N
network configuration
print 3-4
restore 3-4
network interface, reset 3-4
network scan
document 6-6
fit to page 6-19
from Macintosh 6-49
from Windows 6-6
N-up
Macintosh 6-52
Windows 6-16
overlay 6-23
poster 6-20
scanning 7-7
timeout, set 7-7
Network Scan program
adding scanners 7-5
network setup
EtherTalk 3-4
operating systems 3-2
TCP/IP 3-3
notifying toner 9-8
scaling 6-18
watermark 6-20
Index-2
Xerox Phaser 3200MFP
Index
Print Cartridge
reduced/enlarged
copying 5-6
maintaining 9-6
redistributing 9-6
replacing 9-7
print quality problems, solve 10-18
Related Information Sources 1-2
replacing
ADF rubber pad 9-11
print resolution 6-41
printer driver, install
Linux 6-33
reports, print 8-23
resolution
faxing 8-5
printer properties
Linux 6-40
printing 6-41
S
printer properties, set
Macintosh 6-50
printer resolution, set
Macintosh 6-51
Windows 6-11
scanning
contol panel 7-2
Linux 6-42
scan settings 7-9
to email 7-8
printer software
install
to network computer 7-7
TWAIN 7-3
Macintosh 6-46
Windows 6-2
uninstall
WIA driver 7-4
scanning from Macintosh 6-52
searching Phonebook 8-16
Secure Receiving mode 8-22
sending a fax
automatically 8-6
manually 8-7
setting
Macintosh 6-47
printing
document 6-6
from Linux 6-40
network configuration page 3-4
Phonebook list 8-17
reports 8-23
darkness 6-11
favorites 6-14
image mode 6-11
resolution
priority fax 8-20
problem, solve
copying 10-22
Macintosh 6-51
Windows 6-11
toner save 6-11
true-type option 6-11
software
error messages 10-9
faxing 10-24
paper feeding 10-14
printing 10-15
install
Macintosh 6-46
Windows 6-2
system requirements
Macintosh 6-46
uninstall
printing quality 10-18
scanning 10-23
R
receive mode, set 8-2
Macintosh 6-47
sounds, set 2-20
specifications
facsimile 11-5
general 11-2
receiving a fax
in Ans/Fax mode 8-10
in DRPD mode 8-11
in Fax mode 8-10
in Secure Receiving mode 8-22
in Tel mode 8-10
in the memory 8-12
redialing
paper 11-6
printer 11-4
scanner and copier 11-3
automatically 8-8
manually 8-7
speed dial
dialing 8-14
Xerox Phaser 3200MFP
Index-3
Index
storing 8-13
status monitor, use 6-30
system requirements
Linux 6-32
V
volume, adjust
alarm 2-20
key 2-20
ringer 2-20
speaker 2-20
Macintosh 6-46
Windows 2-13
T
W
tel line, connect 2-8
toner save mode, use 2-21
toner save, set 6-11
TWAIN, scan 7-3
U
uninstall, software
Macintosh 6-47
uninstalling
MFP driver
watermark
create 6-21
delete 6-22
edit 6-22
print 6-20
Welcome Center
Canada 1-9
US 1-9
WIA, scan 7-4
Z
Linux 6-34
zoom rate, copy 5-6
USB
connect 2-10
Index-4
Xerox Phaser 3200MFP
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