Ricoh Fax 2050l User Manual

FAX2050L  
Operator Instruction Manuals  
FAX2050L BASIC  
FAX2050L ADVANCED  
Five Dedrick Place • West Caldwell, NJ 07006  
973-882-2000  
Read this manual carefully before you use this product and keep it handy for future  
reference. For safety, please follow the instructions in this manual.  
FAX2050L  
Basic Features  
Introduction  
This manual contains detailed instructions on the operation and maintenance of this machine. To get  
maximum versatility from this machine all operators should carefully read and follow the instructions in  
this manual. Please keep this manual in a handy place near the machine.  
Please read the Safety Information in the Advanced Features manual before using this machine. It con-  
tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.  
Notes:  
Some illustrations might be slightly different from your machine.  
Certain options might not be available in some countries. For details, please contact your local dealer.  
Laser Safety:  
The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit  
in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite  
equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser  
chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis  
and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-  
quired.  
Warning:  
Use of controls or adjustment or performance of procedures other than those specified in this manual  
might result in hazardous radiation exposure.  
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.  
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.  
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other  
than genuine Ricoh parts in your Ricoh office product.  
Important  
Parts of this manual are subject to change without prior notice. In no event will the company be liable  
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating  
the machine.  
Power Source:  
115V, 60Hz  
Please be sure to connect the power cord to a power source as above. For details about power source,  
see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.  
Declaration of Conformity  
Product Name: Facsimile  
Model Number: FAX2050L  
Responsible party: Ricoh Corporation  
Address: 5 Dedrick Place, West Caldwell, NJ 07006  
Telephone number: 973-882-2000  
This device complies with part 15 of FCC Rules.  
Operation is subject to the following two conditions:  
1. This device may not cause harmful interference, and  
2. this device must accept any interference received,  
including interference that may cause undesired operation.  
USA  
FCC Requirements  
1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label  
that contains, among other information, the FCC registration number and ringer equivalence  
number (REN) for this equipment. If requested, this information must be provided to the tele-  
phone company.  
2. This equipment uses the following USOC jack: RJ11C  
3. The REN is used to determine the quantity of devices which may be connected to the telephone  
line. Excessive REN's on the telephone line may result in the devices not ringing in response to  
an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).  
Contact the telephone company to determine the maximum REN for the calling area.  
4. If this equipment causes harm to the telephone network, the telephone company will notify you  
in advance that temporary discontinuance of service may be required. If advance notice is not  
practical, the telephone company will notify the customer as soon as possible. Also, you will be  
advised your right to file a complaint with the FCC if you believe it is necessary.  
5. The telephone company may make changes in its facilities, equipment, operations, or proce-  
dures that could affect the operation of the equipment. If this happens, the telephone company  
will provide advance notice in order to make necessary modifications in order to maintain unin-  
terrupted service.  
6. In the event of operation problems (document jam, copy jam, communication error indication),  
refer to the solving problems section in this manual.  
7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT  
DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the tele-  
phone network, the telephone company may request you to disconnect the equipment from the  
network until the problem is resolved.  
8. This equipment cannot be used telephone company-provided coin service. Connection to Party  
Line Service is subject to state tariffs.  
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO  
EMERGENCY NUMBERS:  
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.  
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.  
CANADA  
The Industry Canada label identifies certified equipment. This certification means that the equipment  
meets telecommunications network protective, operational, and safety requirements as prescribed in  
the appropriate Terminal Equipment Technical Requirements document(s). The department does not  
guarantee the equipment will operate to the user's satisfaction.  
Before installing this equipment, users should ensure that it is permissible to be connected to the facil-  
ities of the local telecommunications company. The equipment must also be installed using an accept-  
able method of connection. The customer should be aware that compliance with the above conditions  
may not prevent degradation of service in some situations.  
Repairs to certified equipment should be coordinated by a representative designated by the supplier.  
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the  
telecommunications company cause to request the user disconnect the equipment.  
User should ensure for their own protection that the electrical ground connections of the power utility,  
telephone lines, and internal metallic water pipe system, if present, are connected together. This pre-  
caution may be particularly important in rural areas.  
Caution: Users should not attempt to make such connections themselves, but should contact the ap-  
propriate electric inspection authority, or electrician, as appropriate.  
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the  
maximum number of terminals allowed to be connected to a telephone interface. The termination on  
an interface may consist of any combination of device subject only to the requirement that the sum of  
the Ringer Equivalence Numbers of all the devices does not exceed 5.  
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:  
a means POWER ON.  
b means POWER OFF.  
Copyright © 2000 Ricoh Co., Ltd.  
How to Read This Manual  
How to Read This Manual  
Symbols  
In this manual, the following symbols are used:  
R WARNING:  
This symbol indicates a potentially hazardous situation that might result in  
death or serious injury when you misuse the machine without following the in-  
structions under this symbol. Be sure to read the instructions, all of which are de-  
scribed in the Safety Information section in the Advanced Features manual.  
R CAUTION:  
This symbol indicates a potentially hazardous situation that might result in mi-  
nor or moderate injury or property damage that does not involve personal injury  
when you misuse the machine without following the instructions under this  
symbol. Be sure to read the instructions, all of which are described in the Safety  
Information section in the Advanced Features manual.  
* The statements above are notes for your safety.  
Important  
If this instruction is not followed, paper might be misfed, originals might be  
damaged, or data might be lost. Be sure to read this.  
Preparation  
This symbol indicates the prior knowledge or preparations required before op-  
erating.  
Note  
This symbol indicates precautions for operation, or actions to take after misop-  
eration.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions in which a particular function cannot be used.  
Reference  
This symbol indicates a reference.  
{
}
Keys built into the machine's operation panel.  
i
TABLE OF CONTENTS  
Manuals for this machine ......................................................................... 1  
Basic Features (This Manual) ....................................................................... 1  
Advanced Features....................................................................................... 1  
1.Introduction  
Part Names................................................................................................. 3  
Operation Panel......................................................................................... 5  
Symbols and Conventions Used in This Manual.................................... 7  
2.Faxing  
Types of Transmission ............................................................................. 9  
Suitable Document Types....................................................................... 10  
Memory Transmission and Immediate Transmission.......................... 11  
Memory Transmission................................................................................. 11  
Canceling a Memory Transmission............................................................. 14  
Immediate Transmission............................................................................. 15  
Canceling an Immediate Transmission....................................................... 15  
Very Fine Detail Faxing........................................................................... 16  
Resolution and Shading.............................................................................. 16  
Reception Modes..................................................................................... 17  
Switching Between Fax and Telephone Mode............................................ 17  
3.Setup  
Initial Settings and Adjustments............................................................ 19  
Initial Settings (Function 61)........................................................................ 19  
Storing and Editing Fax Numbers (Functions 31 & 32) ....................... 22  
Storing, Editing and Erasing Quick Dial Numbers (Function 31) ................ 22  
Quick Dial Label.......................................................................................... 23  
Storing, Editing and Erasing Speed Dial Numbers (Function 32) ............... 23  
Storing and Editing a Group of Fax Numbers (Function 33)............... 25  
Erasing Groups ........................................................................................... 27  
Programming the Group Key ...................................................................... 28  
Entering Characters ................................................................................ 29  
Entering Symbols........................................................................................ 29  
Wild Cards................................................................................................... 29  
ii  
4.Troubleshooting  
Loading Paper in the Main Cassette...................................................... 31  
Adjusting the Volume and Sounds the Machine Makes (Function 92)... 34  
If an Indicator Lights on the Operation Panel....................................... 36  
Communication Problems...................................................................... 37  
Clearing a Document Jam ...................................................................... 38  
Clearing a Copy, Fax, or Print Jam........................................................ 39  
Main Machine.............................................................................................. 39  
Cassette Entrance....................................................................................... 41  
Upper Rear Unit .......................................................................................... 42  
Error Messages........................................................................................ 44  
Solutions to Common Problems............................................................ 46  
INDEX........................................................................................................ 50  
iii  
iv  
Manuals for this machine  
There are the Basic Features manual and the Advanced Features manual for this  
machine. Please consult the manual that suits your needs.  
Basic Features (This Manual)  
The Basic Features manual explains the most frequently used fax functions and  
operations.  
Advanced Features  
The Advanced Features manual describes more advanced functions, and also  
explains settings for key operators.  
Chapter 1 Advanced Transmission Features  
Explains about sending at a specific time without having to be by the machine  
and also taking advantage of off-peak telephone line charges.  
Chapter 2 Communication Information  
Explains about erasing a fax message stored in memory and checking the con-  
tents of any files in memory.  
Chapter 3 Transmission Features  
Explains about useful features for transmission. You can find out about dial-  
ing numbers easily.  
Chapter 4 Reception Features  
Explains about reception features. You can find out about receiving messages  
in telephone mode, and printing with the Reverse Order Printing function for  
easier document distribution.  
Chapter 5 Copying  
Read this chapter when you would like to know about copying operations  
and functions.  
Chapter 6 Facsimile User Tools  
Explains about programming frequently used functions for Quick Dial Key  
and User Function Key.  
Chapter 7 Key Operator Settings  
Explains about functions the key operator handles. You can find out about  
setting up the phone line type, and how to store the Memory Locked ID and  
the Confidential ID.  
1
Chapter 8 Troubleshooting  
Explains about clearing a Jam in the optional second cassette, and reading er-  
ror reports. When these reports are printed out, check the report and take the  
appropriate action.  
Chapter 9 Maintaining Your Machine  
Explains about loading paper in the optional multipurpose feeder, cleaning  
the rollers and scanner and so on.  
Chapter 10 Installation  
Explains about the machine environment and installation.  
Chapter 11 Appendix  
You can check the different options and specifications for this machine.  
2
1. Introduction  
Part Names  
TSTH060N.eps  
1. Second Paper Cassette (Option)  
The optional Second paper cassette holds  
more paper.  
3. Print Delivery Tray  
Copies, incoming faxes, and prints are  
delivered here.  
2. Main Paper Cassette  
The main paper cassette holds copy pa-  
per.  
4. Document Delivery Tray  
Scanned documents are stacked on the  
document delivery tray.  
3
Introduction  
5. Main Switch  
The main switch turns your machine on  
and off.  
6. Operation Panel  
Key panel for operating the machine.  
1
7. Handset (Option)  
8. Document Guide  
Match the document guide to the size of  
your original documents.  
9. Document Table  
Document table holds up to 30 sheets  
which are fed one at a time. Place your  
original documents here.  
10. Multi-purpose Feeder (Option)  
Multi-purpose Feeder can be loaded with  
various kinds of printable media.  
11. Front Cover Release Lever  
Pull this catch to release the front cover.  
12. Front Cover  
4
Operation Panel  
Operation Panel  
TSTS020N.eps  
1
1. Add Paper indicator  
7. Control Panel Display  
Lights when a cassette is empty.  
The Liquid Crystal Display guides you  
through tasks and informs you of the  
state of the machine. Messages appear  
here. The display consists of two 20-char-  
acter lines.  
2. Add Toner indicator  
Blinks when toner is about to run out and  
lights continuously when toner has run out.  
3. Check Display indicator  
8. {Speed Dial/Tel Directory} key  
Press the {Speed Dial/Tel Directory} key us-  
ing Speed Dial or the Telephone Directo-  
ry Feature.  
The Check Display indicator lights to tell  
you to read the display.  
4. Receive File indicator  
The Receive File indicator lights when an  
incoming message was received into  
memory. Blinks when confidential recep-  
tion file or memory lock file is stored in  
the memory. (see P.36 “If an Indicator  
Lights on the Operation Panel”).  
9. {Pause/Al Redial} key  
The {Pause/Al Redial} key inserts a pause  
when you are dialing or storing a fax  
number. Or, press the key to redial the  
last number dialed. (The redial feature  
does not work once you have started di-  
aling a new number.)  
5. {Resolution} key.  
The Resolution/Halftone is indicated by  
these three indicators and can be changed  
by the {Resolution} key. When the Indica-  
tor is not lit, Standard is selected.  
10. Arrow keys  
T {Yes} accept  
U {No} reject/ {Help} Print help list  
W scroll left/ {Paper Size} The paper size  
selection screen for each cassette will ap-  
pear.  
V scroll right/ {Option} Press to access  
the options.  
6. Memory key/ indicator  
When the Memory indicator is on, then  
memory transmission is in effect, if it is  
off, immediate transmission is in effect.  
Switch between the two with the {Memo-  
ry} key.  
5
Introduction  
11. Manual Receive indicator.  
19. {On Hook Dial} key  
Lights when the reception mode is Tele-  
phone.  
Press the {On Hook Dial} key to dial a  
phone call from the keypad without hav-  
ing to lift the phone or handset off the  
hook (phone or handset option needed).  
12. {Energy Saver} key  
Hold the button a few seconds to start or  
end the energy saver mode.  
1
20. {Clear} key  
Press the {Clear} key to erase the last  
character or digit entered, or use the left  
and right arrow keys to move the cursor  
and then press Clear to erase whatever is  
at the cursor.  
13. {Copy} key  
Press this to copy the document now in  
the feeder.  
14. {Reception Mode} key  
Press this to select the reception mode  
(Tel or Fax).  
21. {Quick Dial} keys/ {User Function  
}
keys.  
There are 30 Quick Dial keys. Use them to  
store individual fax numbers (see P.22  
“Storing and Editing Fax Numbers (Func-  
tions 31 & 32)”) or groups (see P.25 “Stor-  
ing and Editing a Group of Fax Numbers  
(Function 33)”). You can also use these  
keys to enter characters (see P.29 “Enter-  
ing Characters”). In addition you can reg-  
ister Quick Dial 29 as the Dial Option key  
(see Chapter 3, “Assigning the Dial Op-  
tion key” in the Advanced Features man-  
ual.) You can also use Quick Dial 30 as a  
Group key (see P.28 “Programming the  
Group Key”).  
15. {Function} key  
Press the {Function} key and enter a two  
digit code to access functions 11 to 53.  
(For Functions 61 to 95, enter 6, and then  
the access code.)  
16. {Stop} key  
Press the {Stop} key to stop a transmis-  
sion or a document scanning, and a re-  
ception or to stop a long copy run. The  
machine will print out the sheet being  
printed and then stop.  
17. {Start} key  
Press the {Start} key to start all tasks.  
You can store a combination of settings  
that you use frequently in the two User  
Function keys (F1, F2). When you press a  
User Function key, it lights to show you  
that it is selected.  
18. Ten key pad  
Use the ten key pad (sometimes called  
the ten keys) to dial fax numbers, to enter  
the numbers of copies, etc.  
6
Symbols and Conventions Used in This Manual  
Symbols and Conventions Used in This  
Manual  
1
Documents:  
A document is anything you put  
on the feed table of your machine  
whether you are faxing it or copy-  
ing it.  
Prints:  
A print is anything that comes out  
of the machine: a fax message you  
received or a copy you made.  
Procedures:  
Procedures are described step by  
step. Perform them in order. When  
you see a display, it always shows  
what comes after performing the  
step it accompanies. Other illustra-  
tions accompanying steps help  
you find the right key, or show you  
how to perform the step.  
A This is a step in a procedure.  
THIS CORRESPONDS TO  
THE LCD DISPLAY.  
7
Introduction  
1
8
2. Faxing  
Types of Transmission  
There are two types of transmission.  
Memory Transmission  
When a fax message is stored in memory , then transmission starts automati-  
cally. It is convenient when you would like to take documents back in a hurry.  
You can send the same message to more than one destination in a single op-  
eration. This technique is referred to as Broadcasting.  
GDRH230E.eps  
Receiver  
Transmitter (This machine)  
Receiver  
Receiver  
GDRH230E  
Immediate Transmission  
The machine dials immediately, and transmits the fax while scanning.  
It is convenient when you would like to check whether you have successfully  
connected with the other party's fax machine.  
A fax message is not stored in memory.  
GDRH240E.eps  
Transmitter  
(This machine)  
Receiver  
GDRH240E  
Important  
If there is a power failure, the power switch is turned off, or the plug is pulled  
out for more than 6 hours (1 hour when the optional memory card is in-  
stalled), all files stored in memory are deleted. As soon as power is restored,  
the Power Failure Report is printed to help you identify deleted files. See  
Chapter 8, “Power Failure Report” in the Advanced Features manual.  
9
Faxing  
Suitable Document Types  
Do not place damaged pages in the automatic document feeder.  
• If pages are curled or dog eared, flatten them.  
• If pages are stuck together, shuffle the stack.  
• If pages are folded, torn, or patched together, make copies.  
• If pages have binding files, trim the edges or make copies.  
2
Important  
Do not place originals that contain the following materials in the document  
feeder ;  
• Crayon  
• Paint  
• Charcoal, soft pencil  
• Glue  
• Thermal paper  
• Clips  
• OHP Sheets, vinyl-coated paper  
• Waxed paper  
• Carbon paper  
• Silicone oil  
Note  
Copies made with a copier that uses silicone oil may cause a misfeed. To  
avoid this, do not scan such copies until five or ten minutes after copying.  
• Clearly Written  
Small, faint characters may not be transmitted clearly.  
• Uniform Page Size  
Do not use different size documents in the same transmission.  
10  
Memory Transmission and Immediate Transmission  
Memory Transmission and Immediate  
Transmission  
There are two ways to send a fax mes-  
A Make sure that the machine is in  
sage.  
standby mode for faxing.  
• Memory Transmission  
The display should look like this:  
2
• Immediate Transmission  
READY 100% 10:00AM  
SET DOC. OR DIAL NO.  
Memory Transmission  
Note  
A Memory Transmission is conve-  
nient because:  
If the display is blank, press the  
Energy Saver key to exit Energy  
Saving mode.  
• Fax messages can be scanned  
much more quickly (you can take  
your document away from the fax  
machine without waiting too  
long).  
B Fan your document stack (at most  
30 pages: 20 lb) to make sure all  
pages are loose, then square it.  
TSTS010N.eps  
• While your fax message is being  
sent, another user can operate the  
machine (people will not have to  
wait by the fax machine too long).  
• You can send the same message to  
more than one place with the same  
operation.  
• There are two kinds of Memory  
Transmission: Parallel and Nor-  
mal. Parallel Memory Transmis-  
sion is the default.  
Note  
Note  
All pages in your document  
must be one-sided and be of the  
same size.  
If your document gets stuck while  
it is being processed, press the  
{
Stop} key, and turn to P.38 “Clear-  
ing a Document Jam” for instruc-  
tions on how to safely remove the  
original.  
11  
Faxing  
C Insert the document face down  
into the feeder until the machine  
beeps. Then adjust the guides to  
F Dial the number in one of the fol-  
lowing ways.  
match the width of the document.  
TRANSMIT Y/START  
5551234kkkkkkkkkkkkk  
TSTH110N.eps  
Ten Key Pad  
Quick Dial  
2
1
4
7
*
2
5
3
6
9
07  
06  
GFDIAL0N  
GFDIAL1N  
TSTH110N  
Speed Dial  
Group  
Example:  
Note  
*1  
Method  
Quick  
You can dial before you set the  
document. Place the document  
after you dial the number and  
go to step G.  
Example: Speed Dial 10  
Speed Dial  
Dial key 08.  
*2  
Method  
Quick  
0
1
Dial key 30 and 1  
on the ten key pad.  
GFDIAL2N  
Please set your document  
straight in the feeder. If you set  
more than 15 sheets, make sure  
the ends of your document are  
*1  
*2  
In this example Group Dial is pro-  
grammed in Quick Dial 08.  
In this example Quick Dial key 30  
is programmed as the Group key,  
and Group dial number 1 is pro-  
grammed.  
not skewed.  
Tsms040e.eps  
Note  
If you install the handset or an  
external telephone, you can  
send the message manually.  
Pick up the handset and dial.  
If you want to erase a digit of  
the phone number, press the  
{
Clear} key. If you want to erase  
the entire number, press the  
No} key.  
{
D The display will look like this:  
The maximum destinations you  
can dial using the ten key pad is  
68. However, this limitation is  
also subject to memory capaci-  
ty.  
TRANSMIT  
DIAL FAX NUMBER  
OPTIONi  
E If the Memory indicator is not lit,  
press the {Memory} key.  
12  
Memory Transmission and Immediate Transmission  
Reference  
H Press the {Start} key.  
Programming Quick Dial: see  
P.22 “Storing and Editing Fax  
Numbers (Functions 31 & 32)”.  
The machine will dial the destina-  
tion's number.  
Programming Speed Dial: see  
P.22 “Storing and Editing Fax  
Numbers (Functions 31 & 32)”.  
5551234  
SET DOC. OR DIAL NO.  
2
Programming Group Dial: see  
P.25 “Storing and Editing a Group  
of Fax Numbers (Function 33)”.  
Note  
If the other party's line is busy,  
your machine will redial. (See  
Chapter 3, ”Redial”in the Ad-  
vanced Features manual.)  
Programming Group key: see  
P.28 “Programming the Group  
Key”.  
READY 98% 10:04AM  
SET DOC. OR DIAL NO.  
G Press the {Yes} key to enter an-  
other number.  
If the other party's fax machine  
answers, both machines will  
connect and your machine will  
send the message. Other party's  
OWN NAME or FAX NUMBER  
will appear on the upper line.  
TRANSMIT DIAL/START  
DIAL NEXT FAX NUMBER  
Note  
Repeat steps F and G until all  
If your line goes through a local  
switchboard (a PBX) remember  
to dial the exit code. Press the  
destinations are entered.  
If you have only one destina-  
tion, press the {Start} key.  
{
Pause} key immediately after  
The machine stores your mes-  
sage and dials the first number  
(or, if you selected Send Later, it  
will return to standby mode and  
the fax message will be sent at  
the time that you selected).  
the code. If the number includes  
a country code, press the  
{
Pause} key after the country  
code, then dial the rest of the  
number.  
Reference  
Send Later: see Chapter 1,  
“Sending at a Specific Time  
(Send Later)”in the Advanced  
Features manual.  
13  
Faxing  
A Either :  
To erase a fax message stored in  
Canceling a Memory  
Transmission  
memory  
Before start is pressed  
A To erase a fax message stored  
in memory; press the {Func-  
tion} {2} {1} and the {Yes} key.  
A Press the {Stop} key, or remove  
2
the document You have set.  
FILE NO.kkk KPAD/hi  
PRINT LISTh/SEARCHi  
While the document is being scanned in  
B Press V to scroll through the mes-  
A Press the {Stop} key.  
sages.  
The fax message which has already  
been scanned in is cancelled.  
You will see the display. A number  
or a label will appear on the lower  
line.  
During Transmission  
FILE NO.027  
5551234  
Y/hi  
A Press the {Stop} key during com-  
munication.  
Note  
5551234  
STOP & CLR FILE? Y/N  
Press W to obtain a list of all the  
files and their number. If you al-  
ready know the number of the  
file to erase, enter it directly  
from the ten key pad.  
B Then press the {Yes} key to cancel  
the transmission.  
C Press the {Yes} key.  
While the message is awaiting  
transmission (Functions 21)  
FILE NO.027  
CLEAR?  
Y/N  
Every time you store a fax message in  
your machine's memory, a new file is  
created. Each file is given a number.  
This number appears on the File Re-  
serve Report, Journal and Transmis-  
sion Result Report. To see which files  
are currently in memory, you may  
print a file list.  
D Press the {Yes} key again to erase  
the file.  
E Press the {Function} key.  
Note  
To erase another file, go to step  
B.  
14  
Memory Transmission and Immediate Transmission  
C Dial.  
Immediate Transmission  
TRANSMIT  
5551234  
Y/START  
Immediate Transmission is conve-  
nient when:  
• You wish to quickly check whether  
you have successfully connected  
with the other party's fax machine.  
D Press the {Start} key.  
2
5551234  
DIALING  
• Your machine's memory is getting  
full.  
The machine dials immediately after  
you press the {Start} key (or at the  
specified time, if you used a time-de-  
lay feature like Send Later). The mes-  
sage is scanned and transmitted page  
by page without being stored in  
memory.  
The machine dials and connects to  
the other party. The number that  
you dialed and the other party's  
OWN NAME or FAX NUMBER is  
displayed.  
Canceling an Immediate  
Transmission  
A Make sure that the machine is in  
standby mode.  
The display should look like this:  
Before start is pressed  
READY 100% 10:00AM  
SET DOC. OR DIAL NO.  
A Press the {Stop} key, or remove  
the document you have set.  
Note  
The memory indicator should  
go out. If the memory indicator  
is lit, press the {Memory} key.  
While dialing or during transmission  
A Press the {Stop} key.  
B Place the entire document face  
However, the fax message which  
has already scanned in has trans-  
mitted.  
down into the feeder.  
TRANSMIT OPTIONi  
DIAL FAX NUMBER  
Remove the document after it is  
canceled.  
Note  
No more than 30 pages.  
You can dial before you set the  
document. Place the document  
after you dial the number and  
go to step D.  
15  
Faxing  
Very Fine Detail Faxing  
So that text, diagrams and images  
stand out clearly in your document,  
the machine automatically detects the  
image density (contrast) and makes a  
compensation.  
Note  
Faxing at a higher resolution re-  
quires more time. Frequent use of  
high resolution could cause an in-  
crease in your phone bill, especial-  
ly for long distance transmissions.  
2
However, if you need to send a docu-  
ment which requires optimum clari-  
ty, select the resolution setting  
appropriate to your needs.  
You can select different settings for  
each page of your message. Simply  
change the settings for page 2 while  
page 1 is being scanned.  
Resolution and Shading  
The resolution button gives you con-  
trol over document quality. The indi-  
cators above the button show the  
current setting. Choose a setting that  
matches your document.  
Standard:  
Standard quality. Use for most  
printed or typewritten documents.  
This is selected when the other res-  
olution indicators are not lit.  
Detail:  
High quality. Use for documents  
with small print or fine details.  
Fine:  
Very high quality. Use this for high  
quality reproduction.  
Halftone:  
Use this for optimum quality if  
your document contains photo-  
graphs/diagrams with complex  
shading patterns or gray tones. If  
you choose this setting, resolution  
will automatically be Detail.  
16  
Reception Modes  
Reception Modes  
The machine can treat incoming fax  
messages and telephone calls in three  
ways.  
Switching Between Fax and  
Telephone Mode  
Auto mode  
The Manual Receive indicator is lit  
when the machine is in Telephone  
mode. To switch to a different mode,  
follow the steps below.  
Use this mode if your line is shared  
by a fax machine and telephone.  
When a call comes in, the machine  
will ring a number of times to give  
you the chance to pick up the  
handset. If you do not pick up and  
the call is a fax message, the ma-  
chine will go into fax mode and  
start receiving. You can choose the  
number of times the machine rings  
before taking the call by altering  
the Auto Ring time (See Chapter 7,  
“Setting the Auto Ring Time”in the  
Advanced Features manual) .  
2
A Press the {Reception Mode} key.  
RECEIVE MODE  
iFAX TEL AUTO  
Y/hi  
B Press the W and V key to select the  
mode you require.  
RECEIVE MODE  
FAX iTEL AUTO  
Y/hi  
Fax mode  
Use this mode if you have a dedi-  
cated fax line. The machine as-  
sumes all calls are fax messages. It  
will ring once to alert you of an in-  
coming call, and then starts receiv-  
ing.  
C Press the {Yes} key.  
READY 100% 10:00AM  
SET DOC. OR DIAL NO.  
Telephone mode  
Use this mode if your line is shared  
by a fax machine and a telephone,  
and if you wish to answer all calls  
yourself and decide whether they  
are fax messages or telephone  
calls. You must manually press the  
Start key to receive a fax.  
The machine will ring continuous-  
ly until you answer the call, so you  
have to be near the machine at all  
times.  
The Manual Receive indicator is lit  
when the machine is in this mode.  
17  
Faxing  
2
18  
3. Setup  
Initial Settings and Adjustments  
Before you connect your machine to  
the telephone system, you must enter  
Important  
The FAX NUMBER code is re-  
quired by international law. You  
cannot legally connect a fax ma-  
chine to the telephone system if the  
FAX NUMBER code is not pro-  
grammed. Further, the FAX  
HEADER code and the date and  
time of transmission must be in-  
cluded in the header of all pages  
faxed to, from, or within the Unit-  
ed States.  
a few settings and make a few adjust-  
ments.  
Own Number :  
The phone number used by your  
fax line.  
OWN NAME:  
This should be your name or com-  
pany name, in 20 characters or less.  
During a communication, if the  
other party's fax machine supports  
OWN NAME, then this replaces  
the FAX NUMBER following. The  
other party's name will appear on  
your display, and yours on theirs.  
Note  
When the PC Interface kit is in-  
stalled, “OWN NAME” is dis-  
played as “RTI”, “FAX HEADER”  
is displayed as “TTI”, and “FAX  
NUMBER” is displayed as “CSI”.  
FAX HEADER:  
This must be the telephone num-  
ber of the line your machine is con-  
nected to.  
It will be printed on the header of  
every page you send. Required in  
the United States.  
Initial Settings (Function 61)  
During the course of this procedure  
you will have to enter letters and oth-  
er characters.  
FAX NUMBER:  
Use the ten key pad for entering num-  
bers. Use Quick Dial keys 1 to 26 for  
entering letters. Use the {Yes} key to  
accept a character. Use Quick Dial  
key 27 to enter spaces and Quick Dial  
key 28 to enter symbols. See P.29 “En-  
tering Characters” for details.  
This is your fax machine's phone  
number, which must include coun-  
try and area codes. During any  
communication, your FAX NUM-  
BER appears on their display.  
(Conversely their FAX NUMBER  
appears on your display.)  
If these settings have been made be-  
fore, the messages on the display will  
not always match those shown here.  
The setting already entered will ap-  
pear along with the word CHANGE?. In  
this case, press the {Yes} key to  
change the setting.  
Note  
This function is not available in  
some areas.  
19  
Setup  
A Press {Function} {  
6
2
} and enter the  
} { } { }, and  
} and the {Yes  
E Press V until the following dis-  
access code {  
2
} {  
} {  
2
2
play is shown.  
then press {  
6
1
}
key.  
Y/NEXTi  
SET OWN NAME  
Y/NEXTi  
SET OWN NUMBER  
B Press the {Yes} key.  
OWN NO.  
F Press the {Yes} key.  
OWN NAME ABC  
kkkkkkkkkkkkkkkkkkkk  
3
KPAD  
kkkkkkkkkkkkkkkkkkkk  
G Enter your office, company, or  
personal name, or any other ap-  
propriate identification. (Using  
the Quick Dial keys.)  
C Enter your phone number.  
OWN NO. KPAD/Y/N  
0111212-5551234kkkkk  
OWN NAME  
XYZ COMPANY  
ABC Y/N  
Note  
Reference  
See P.29 “Entering Characters” .  
The format of the number is  
normally as follows: Interna-  
tional Dial Prefix, Your Country  
Code, Your Area Code, then  
you must add a Pause, followed  
by your telephone number.  
Check the International Dialing  
Prefix and the Country Code  
with your local telecommunica-  
tions operator. The example  
shown is for the United States;  
the codes to add are 011 and 1.  
H Press the {Yes} key.  
PROGRAMMED will flash on the dis-  
play. The following display ap-  
pears.  
Y/NEXTi  
SET FAX HEADER  
I Press the {Yes} key.  
D Press the {Yes} key.  
The OWN NAME programmed in  
step H appears. You should keep it.  
PROGRAMMED will flash on the dis-  
play. The following display ap-  
pears.  
HEADER CHANGE? Y/N  
XYZ COMPANY  
Y/NEXTi  
Note  
SET POLLING ID  
If you wish to change it, press  
the {Yes} key and edit the FAX  
HEADER.  
20  
Initial Settings and Adjustments  
J Press the {No} key to keep the  
FAX HEADER as is.  
Y/NEXTi  
SET FAX NUMBER  
K Press the {Yes} key.  
FAX NUMBER KPAD  
kkkkkkkkkkkkkkkkkkkk  
3
L Enter your phone number includ-  
ing the country and area codes,  
(but no pauses).  
FAX NUMBER KPAD/Y/N  
12125551234kkkkkkkkk  
M Press the {Yes} key.  
PROGRAMMED will flash on the dis-  
play. The following display ap-  
pears.  
Y/NEXTi  
SET PSTN ACCESS NO.  
N Press the {Function} key to finish.  
READY 100% 10:00AM  
SET DOC. OR DIAL NO.  
21  
Setup  
Storing and Editing Fax Numbers  
(Functions 31 & 32)  
You can store numbers that you often  
B Select a Quick Dial in any one of  
use in the machine's memory. A  
stored number will remain in memo-  
ry even if the power is cut.  
the following ways:  
•Press a Quick Dial key (e.g. press  
Quick Dial 01).  
You can store numbers in two ways.  
a01 PROGRAM?  
Y/hi  
Quick Dials  
3
The number is assigned to its own  
key. To dial that number, just press  
the key. You can store up to 30  
numbers in this way.  
•Press the V key until the Quick  
Dial you want appears on the dis-  
play.  
Speed Dials  
C Press the {Yes} key.  
The number is given a two-digit  
code. To dial the number, press the  
a01 KPAD/N  
kkkkkkkkkkkkkkkkkkkk  
{
Speed Dial} key and enter the  
code. There are 50 Speed Dial  
codes available, numbered 00 to  
49.  
D Do one of the following:  
•Enter the fax number you wish to  
store in this Quick Dial using the  
Storing, Editing and Erasing  
Quick Dial Numbers (Function 31)  
ten key pad. Then press the {Yes  
}
key.  
This procedure describes how to store  
and edit fax numbers in Quick Dial  
keys.  
a01 KPAD/Y/N  
212551234kkkkkkkkkkk  
•To clear the number, press {No},  
and go to step J.  
A Press {Function} {3} {1} and then  
the {Yes} key.  
E Do one of the following:  
ak QUICK/hi  
PRINT LISTh/SEARCHi  
•If you wish to enter or edit a label  
for this Quick Dial, press the {Yes  
}
key.  
Note  
To print a list of all Quick Dials  
and their contents, press the W  
key, and the {Yes} key, and then  
the {Start} key.  
a01  
PROGRAM LABEL?  
Y/N  
•If you do not wish to give this  
number a label, press the {No} key  
and go to step H.  
22  
Storing and Editing Fax Numbers (Functions 31 & 32)  
F Enter or edit the label using the  
Quick Dial keys and the ten key  
pad. See P.29 “Entering Charac-  
ters”  
Quick Dial Label  
Use this function to print a sheet  
showing the contents of each Quick  
Dial and User Function key. The size  
of the sheet matches the dimensions  
of the keys.  
a01 ABC Y/N  
NEW YORK OFFICEkkkkk  
The following items are printed de-  
pending on what is stored in each  
key:  
G Press the {Yes} key.  
3
a01  
LABELSET ONiOFF  
Y/hi  
• Fax number label  
• Group Dial label  
• Program label  
H Press W or V to select whether the  
label for this Quick Dial will be  
printed on top of messages that  
you send to this destination.  
• User Function key  
Storing, Editing and Erasing  
Speed Dial Numbers (Function 32)  
I Press the {Yes} key.  
This procedure describes how to store  
and edit fax numbers in Speed Dials.  
ak QUICK/hi  
PRINTLISTh/SEARCHi  
A Press {Function} {3} {2}, and then  
Note  
the {Yes} key.  
To print a Quick Dial list, press  
the W key to select LIST, then  
press the {Start} key.  
bkk KPAD/hi  
PRINT LISTh/SEARCHi  
To print a Quick Dial label,  
choose LABEL, and then press  
the {Start} key.  
Note  
To print a list of all Speed Dials  
and their contents, press the W  
key, and then the {Start} key.  
J You now have two choices:  
•To store, edit or delete another  
Quick Dial, go to step B.  
B Select a Speed Dial in any one of  
•To finish, press {Function} key.  
the following ways:  
•Enter the Speed Dial code on the  
ten key pad. (e.g. 01)  
b01 PROGRAM?  
Y/hi  
•Press the V key until the Speed  
Dials you want appear on the dis-  
play.  
23  
Setup  
C Press the {Yes} key.  
I Press the {Yes} key.  
b01 KPAD/N  
kkkkkkkkkkkkkkkkkkkk  
bkk KPAD/hi  
PRINT LISTh/SEARCHi  
Note  
D Do one of the following:  
To print a Speed Dial list, press  
•Enter the fax number you wish to  
store in this Speed Dial using the  
ten key pad. Then press {Yes} key.  
the W key, and then the {Start  
}
key.  
J You now have two choices:  
3
b01 KPAD/Y/N  
212551234kkkkkkkkkkk  
•To store, edit or delete another  
Speed Dial, go to step B.  
•To clear the number, press {No},  
and go to step J.  
•To finish, press the {Function  
key.  
}
E Do one of the following:  
•If you wish to enter or edit a label  
for this Speed Dial, press the {Yes  
}
key.  
b01  
PROGRAM LABEL?  
Y/N  
•If you do not wish to give this  
number a label, press the {No} key  
and go to step H.  
F Enter or edit the label using the  
Quick Dial keys.  
b01 ABC Y/N  
NEW YORK OFFICEkkkkk  
G Press the {Yes} key.  
a01 Y/hi  
LABEL SET ON iOFF  
H Press W or V to select whether the  
label for this Speed Dial will be  
printed on top of messages that  
you send to this destination.  
24  
Storing and Editing a Group of Fax Numbers (Function 33)  
Storing and Editing a Group of Fax  
Numbers (Function 33)  
If you register the same destina-  
tion more than once with a  
Speed Dial or Quick Dial in  
Groups, it is only counted as  
one item. However, if you regis-  
ter two or more identical desti-  
nations with the ten keys they  
will be counted as two or more  
items.  
Groups  
If you often broadcast messages to  
the same set of destinations, you  
can combine these numbers into a  
group. Then just select the group  
and each number will be dialed in  
sequence automatically.  
3
You can register the following  
items in a Group:  
• Destination fax numbers  
• Group name (up to 20 charac-  
ters)  
You can enter destination numbers  
by Quick Dial keys, Speed Dials, or  
Ten keys.  
If all destinations are different,  
you may not be able to store 100  
destinations in a Group.  
It is recommended that you  
print the Group Dial list and  
keep it when you register or  
change destinations. See Chap-  
ter 6, ”Reports You Can Print  
Out Yourself”in the Advanced  
Features manual.  
Note  
You can register up to 5 Groups.  
The combined maximum num-  
ber of destinations you can reg-  
ister in all Groups is 129. This  
129 can be composed of up to 30  
Quick Dial numbers, 50 Speed  
Dial numbers and 49 numbers  
entered directly with the ten  
keys.  
How to count numbers  
Registered items  
The number of destinations that  
can be registered with the ten  
keys depends on how the ma-  
chine is used. In theory you can  
register up to a combined maxi-  
mum of 49 destinations with the  
ten keys for all groups. Howev-  
er, if you register 49 items with  
the ten keys, Memory Transmis-  
sion becomes unavailable, only  
register up to 48 items with the  
ten keys.  
Quick Dial: [01], [03], [05]  
Speed Dial: [01], [02], [10]  
Ten Key: 0312345678  
Quick Dial: [01], [05]  
Speed Dial: [01], [02], [08]  
Ten Key: 0312345678,  
0451119999  
The maximum number of desti-  
nations you can register in a  
Group is 100.  
25  
Setup  
Registered items  
D To program or edit a Quick Dial  
key for this group, press the {Yes  
}
key.  
Note  
If you do not program or edit,  
press the {No} key and go to  
step F.  
Quick Dial: [01], [02], [03]  
Speed Dial: [01], [02], [03]  
Ten Key: 0312345678  
E Press the Quick Dial key you  
Quick Dial: [04], [05]  
wish to use for this group, {01  
}
Speed Dial: [04], [05], [06]  
for example, and then press the  
3
Ten Key: 0312345678,  
0451119999  
{
Yes} key.  
Note  
This section describes how to pro-  
gram or edit a Group. You can also  
get a printout of numbers that are al-  
ready stored. In this example we will  
program Group 1 into Quick Dial key  
01.  
If you want to free up the old  
Quick Dial key, press the {No  
key, and then the {Yes} key.  
}
GROUP 1  
PROGRAM LABEL?  
Y/N  
A Press {Function} {  
3} {  
3
}, and then  
If a message like USED AS..  
flashes up, the key is already in  
use. Press a different key.  
the {Yes} key.  
GROUP k 1-5/hi  
PRINT LISTh/SEARCH  
F If you wish to give this group a  
name, press the {Yes} key.  
B Enter the number of the group  
you want to program or edit.  
GROUP 1 ABC  
kkkkkkkkkkkkkkkkkkkk  
Note  
e.g. Group 1: Press {1}.  
Note  
To print a list, press the W key  
If not, press the {No} key and go  
and then the {Start} key.  
to step H.  
C Press the {Yes} key.  
G Enter or edit the name, and then  
press the {Yes} key.  
GROUP 1  
PROGRAM QUICK?  
Y/N  
How to enter characters, see P.29  
“Entering Characters”  
GROUP 1 KPAD/N  
kkkkkkkkkkkkkkkkkkkk  
26  
Storing and Editing a Group of Fax Numbers (Function 33)  
H Enter a fax number.  
Erasing Groups  
Note  
These steps describe how to erase sin-  
gle numbers from a group.  
Enter a number in one of these  
ways.  
• Press a Quick Dial key.  
A Press {Function} {  
3} {  
3
}, and then  
the {Yes} key.  
• Press the Speed Dial key fol-  
lowed by two digits.  
GROUP k 1-5/hi  
PRINT LISTh/SEARCHi  
• Enter a number on the ten key  
pad.  
3
I Press the {Yes} key.  
B Enter the group number using the  
ten key pad, then press the {Yes  
}
Note  
key.  
If ALREADY PROGRAMMEDbriefly  
flashes up on the display, either  
press the {No} key to keep the  
number and choose another  
number, or press the {Yes} key  
to clear.  
GROUP 1  
PROGRAM QUICK?  
Y/N  
C Press the {No} key.  
J Press the {No} key to finish enter-  
GROUP QUICK/N  
PROGRAM LABEL?  
ing numbers in this group.  
Note  
D Press the {No} key.  
To enter another number, go  
back to step H.  
GROUP 1  
CLEAR?  
Y/N  
Y/N  
K Press the {Function} key.  
Note  
E Press the {Yes} key.  
To work on another group, go  
to step B.  
GROUP 1  
CLEARED  
F Press the {Function} key.  
Note  
To delete another number, go to  
step B.  
27  
Setup  
Programming the Group Key  
You can program 5 groups. However,  
if there is no room in Quick Dial keys,  
this group key is helpful. You can use  
Quick Dial 30 or one of User Function  
keys (F1 or F2) as the group key. How  
to transmit using the group key, see  
P.11 “Memory Transmission”.  
Reference  
3
For how to program User Function  
keys, see Chapter 6, "User Func-  
tion Keys (Function35)” in the Ad-  
vanced Features manual.  
A Press {Function} {3} {1}, and then  
the {Yes} key.  
ak QUICK/hi  
PRINT LISTh/SEARCHi  
B Press the Quick Dial {30}.  
a30 PROGRAM?  
hi  
C Press the {Yes} key.  
a30 PROGRAM? Y/N  
PROGRAM GROUP KEY?  
D Press the {Yes} key.  
ak QUICK/hi  
PRINT LISTh/SEARCHi  
E Press the {Function} key.  
28  
Entering Characters  
Entering Characters  
Use the ten key pad for entering num-  
bers. Use Quick Dial keys 1 to 26 for  
entering letters, and Quick Dial key  
27 for spaces and Quick Dial key 28  
for other characters.  
In each of these features, you have to  
store the OWN NAME or FAX NUM-  
BER of various terminals that you  
normally receive fax messages from.  
Then, when your machine detects an  
incoming call, it checks the OWN  
NAME or FAX NUMBER of the other  
terminal, and acts accordingly.  
If at any time you make a mistake  
when entering a character or digit,  
press the {Clear} key to erase it. To  
correct a character or number already  
entered, use the W and V keys to reach  
the mistake, enter the new character,  
and press the {Clear} key to erase the  
mistaken character. If you press the  
3
When you program OWN NAME's for  
these features, you can program wild  
cards to greatly expand the number of  
terminals that you can specify.  
For example, if you wish to accept  
messages from all 150 branches of  
XYZ Company (using Authorized Re-  
ception), and forward them on to  
head office (using Forwarding), you  
do not have to store the OWN NAME  
of each branch of XYZ Company. Pro-  
gram “XYZ” as a wild card for each of  
these functions. If the OWN NAMEs  
of all XYZ branches contain an “XYZ”  
somewhere in the OWN NAME, mes-  
sages coming in from them will be ac-  
cepted, and sent on to head office.  
{
No} key, whole characters are  
erased.  
Entering Symbols  
A Press the Quick Dial key {28}.  
B Press W or V to scroll the symbols.  
Note  
You can enter the following  
symbols. & $ ! " # % ' ( ) * + , . / :  
; [ ¥ ] ^ _ – (space)  
Note  
This feature cannot recognize spaces. If  
you store MAN as a wild card, and a  
terminal with an OWN NAME that in-  
cludes MANCHESTER, HUMAN, or  
HUMANE calls you, your machine  
will recognize MAN as a wild card and  
accept and/or forward the message.  
C Press the {Yes} key.  
Wild Cards  
This feature greatly enhances the ef-  
fectiveness of the following features:  
• Authorized Reception  
• Forwarding  
Reference  
Authorized Reception: see Chap-  
ter 7, “Rejecting or Accepting Mes-  
sages from specified senders  
(Authorized Reception)” in the  
Advanced Features manual.  
• Specified Cassette Selection  
• Memory Lock  
Forwarding: see Chapter 7, “Forward-  
ing” in the Advanced Features manual.  
OWN NAME and FAX NUMBER:  
see P.19 “Initial Settings and Adjust-  
ments”.  
29  
Setup  
3
30  
4. Troubleshooting  
Loading Paper in the Main Cassette  
A Pull out the paper cassette and place it on a flat surface.  
Note  
Remove any paper that may have dropped inside the machine in the area  
vacated by the paper cassette.  
TSTC200E.eps  
B Lift up the cassette cover and remove it.  
TSTC100N.eps  
TSTC100N  
C Remove any remaining paper.  
TSTC270N.eps  
31  
Troubleshooting  
D If the metal base plate is raised, push it firmly down until it locks into  
place.  
TSTC050N.eps  
TSTC050N  
E Prepare a stack of blank paper. For smoother operation, square the edges.  
4
TSTS010N.eps  
F Load the paper into the cassette.  
TSTC210N.eps  
32  
Loading Paper in the Main Cassette  
G Replace the cassette cover.  
Note  
The frosted side of the cover must be face up when closed.  
TSTC220N.eps  
TSTC220N  
4
H Replace the cassette. Push it in firmly until it locks into place.  
TSTC230E.eps  
33  
Troubleshooting  
Adjusting the Volume and Sounds the  
Machine Makes (Function 92)  
You can change the beeper (monitor) volume of the desired feature.  
The sound of signal transmissions.  
The sound of signal receptions.  
TRANS MONITOR  
RECV MONITOR  
ONHOOK MONITOR  
DIAL MONITOR  
BUZZER  
The sound of signal on hook dialing.  
The sound when a number is dialed.  
The sound (does not buzz) of signal something going  
amiss.  
The sound when a key is pressed.  
KEY  
4
A Press {Function} {6} and enter the access number {2} {2} {2} {2}. Then  
press {9} {2}.  
ADJUSTMENT Y/NEXTi  
92 ADJUST VOLUME  
B Press the {Yes} key.  
C Adjust the transmission monitor volume with the W and V keys, and then  
press the {Yes} key when finished.  
TRANS MONITOR Y/hi  
MIN iii  
MAX  
D Adjust the reception monitor volume with the W and V keys, and then press  
the {Yes} key when finished.  
RECV MONITOR Y/hi  
MIN iii  
MAX  
E Adjust the on hook monitor volume with W and V keys and press the {Yes}  
key when finished.  
ONHOOK MONITOR Y/hi  
MIN iii  
MAX  
34  
Adjusting the Volume and Sounds the Machine Makes (Function 92)  
F Adjust the dial monitor volume with the W and V keys, and then press the  
{
Yes} key when finished.  
DIAL MONITOR  
MIN iii  
Y/hi  
MAX  
G Adjust the BUZZER monitor volume with the W and V keys, and then press  
the {Yes} key when finished.  
BUZZER  
MIN iii  
Y/N/hi  
MAX  
H Adjust the KEY volume with the W and V keys, and then press the {Yes}  
4
key when finished.  
KEY  
MIN iii  
Y/hi  
MAX  
I Press the {Function} key to return to standby mode.  
35  
Troubleshooting  
If an Indicator Lights on the Operation  
Panel  
PRESS STOP KEYappears in the display:  
Press the {Stop} key.  
The Receive File indicator is lit:  
You have received a fax message which is now stored in the memory. See  
Chapter 4, ”Printing Message That Have Been Received into Memory (Substi-  
tute Reception)”in the Advanced Features manual.  
The Check Display indicator is lit:  
Read the message on the display and check the descriptions listed on P.44  
“Error Messages”.  
4
36  
Communication Problems  
Communication Problems  
If ERROR PRESS STOP appears in the  
display: Press the {Stop} key.  
ERROR PRESS STOP KEY  
Causes:  
• A poor line caused the communi-  
cation to fail.  
• The line is noisy. Try to transmit  
the fax message again.  
4
• The other machine is out of order.  
Ask the other party to check their  
machine.  
37  
Troubleshooting  
Clearing a Document Jam  
When an original is jammed, CLEAR ORIGINAL is displayed, follow this pro-  
cedure to solve the problem.  
Note  
If copies, fax message or prints are jammed, follow the next procedure.  
A Open the operation panel to an angle of about 45°.  
TSTJ030N.eps  
4
TSTJ030N  
B Remove the original.  
TSTJ040N.eps  
TSTJ040N  
Important  
Do not pull out the document without opening the operation panel, or you  
will damage the scanning mechanism.  
C Close the operation panel.  
TSTC040N.eps  
38  
Clearing a Copy, Fax, or Print Jam  
Clearing a Copy, Fax, or Print Jam  
When CLEAR COPY is displayed, follow this procedure to solve the problem.  
For clearing original jams, see the previous procedure.  
Main Machine  
A Pull the front cover release lever towards you and open the front cover.  
Note  
If you do not pull the lever, only the upper unit will open.  
TSTC380N.eps  
4
TSTC330N.eps  
B Remove the toner cassette.  
TSTJ070N.eps  
39  
Troubleshooting  
C Remove any jammed paper underneath.  
TSTJ170N.eps  
D Replace the toner cassette.  
Zaxt010n.eps  
4
E Close the front cover.  
TSTC390N.eps  
40  
Clearing a Copy, Fax, or Print Jam  
Cassette Entrance  
A Remove the main cassette and place it on a flat surface.  
TSTC200E.eps  
4
B Remove any paper from inside the machine.  
TSTJ080N.eps  
C Push down the paper so that the base plate locks into place.  
TSTJ090N.eps  
TSTJ090N  
41  
Troubleshooting  
D Replace the main cassette.  
TSTC230E.eps  
Upper Rear Unit  
4
A Lift back the document table.  
TSTF050N.eps  
B Open the upper rear cover.  
TSTJ120N.eps  
TSTJ120N  
42  
Clearing a Copy, Fax, or Print Jam  
C Pull out any jammed paper.  
TSTJ110N.eps  
TSTJ110N  
D Close the upper rear cover.  
TSTJ130N.eps  
4
TSTJ130N  
43  
Troubleshooting  
Error Messages  
The following messages may appear while you are operating or programming  
the machine.  
You cannot use the auto-dialer at the moment.  
Use the ten key pad or the external telephone.  
CHECK AUTO-DIALING  
No polling reception operations have been  
programmed.  
NO FILE EXISTS  
There are no messages in memory waiting for  
transmission.  
Incorrect file number. Check the file number  
and try again.  
The memory cannot hold any more telephone  
numbers. Either:  
TOO MANY DEST.  
4
Delete some numbers then try again.  
Wait until some of the Send Later or other  
delayed transmissions waiting in memory  
have been carried out, then try again.  
This Quick Dial key has a Group stored in it.  
USED AS GROUPDIAL  
USED AS PROGRAM  
This Quick Dial key has a Keystroke Program  
stored in it.  
This Quick Dial key has a telephone number  
stored in it.  
USED AS DIAL  
This Quick Dial key is programmed as Group  
key.  
USED AS GROUP KEY  
NOT PROGRAMMED  
Either:  
This Quick Dial key or Speed Dial Code  
does not contain a number.  
This Quick Dial key does not contain a  
Keystroke Program.  
Either:  
ALREADY PROGRAMMED  
This number is already included in this  
Group.  
This OWN NAME/FAX NUMBER has al-  
ready been stored for use with this feature.  
You must add a pause after your area code  
when you input your fax terminal's own tele-  
phone number.  
PLEASE SET PAUSE  
ADD TONER  
The toner cartridge is empty. Install a new car-  
tridge.  
A document is jammed in the feeder.  
Paper is jammed in the printer.  
CLEAR ORIGINAL  
CLEAR COPY  
44  
Error Messages  
A cover is not closed properly. Check that all  
covers are closed.  
CLOSE COVER  
Machine cannot print a list/file, because the  
heater is not warm enough or printer is not  
ready.  
UNABLE USE PRINTER  
Machine is out of order. Contact your service  
representative.  
SERVICE CALLk-kk  
Dial Option feature is set in Quick 29.  
USED AS DIAL OPTION  
The size of the installed paper does not match  
the currently selected paper size.  
WCHECK PAPER SIZE  
Set the paper size or install the appropriate pa-  
per.  
This Quick Dial is being used for (e.g., a Send  
Later Transmission)  
IN USE  
4
45  
Troubleshooting  
Solutions to Common Problems  
Problem  
Required Action  
STANDBY MODE  
Nothing happens when the  
switch is turned on.  
Check the power cord. Is it properly plugged into the outlet?  
Plug it in firmly.  
Switch the power on.  
SET DOC. OR DIAL NO.is  
not displayed.  
If the Power indicator does not light, check that the power  
cord is plugged in.  
If the Energy Saver indicator lights, press the Energy Saver  
key.  
The display does not show the  
Ready condition, or the machine  
stops during an operation.  
Does CLEAR ORIGINALor CLEAR COPYappear in the  
display?  
4
Clear the misfed paper.  
Reference  
See P.38 “Clearing a Document Jam” , P.39 “Clearing a Copy,  
Fax, or Print Jam” .  
Does ADD PAPER appear in the display?  
Load paper into the paper tray. See P.31 “Loading Paper in the  
Main Cassette”.  
Does CLOSE COVER appear in the display?  
Close all covers.  
Is the Add Toner indicator on?  
Load a new toner cassette. See Chapter 9, “Replacing the  
Toner Cassette and Cleaning Pad “ in the Advanced Fea-  
tures manual.  
TRANSMISSION  
The original is not pulled into  
the auto document feeder.  
You did not feed the document far enough into the feeder.  
Insert the document into the feeder until it stops.  
Retransmit.  
Do user maintenance, especially rollers(1,8). See Chapter 9,  
“Cleaning the Rollers and Scanner” in the Advanced Fea-  
tures manual.  
The telephone line is disconnected.  
Check that the line is connected properly.  
The telephone line type setting is incorrect.  
Check the telephone line type setting. See Chapter 7, “Set-  
ting the Phone Line Type (Function 62) in the Advanced Fea-  
tures manual.  
46  
Solutions to Common Problems  
Problem  
Required Action  
The original is not pulled into  
the auto document feeder.  
The dialed number does not contain an PSTN access code or  
a pause.  
Include the PSTN access number and a pause before the tele-  
phone number.  
The dialed number did not have enough pauses between the  
access PSTN number and the telephone number.  
Try adding more pauses after the access PSTN code.  
Incorrect positioning of originals  
Frequent original misfeeds  
(Multifeeds)  
Put the document in the feeder correctly. See P.11 “Memory  
Transmission”.  
Incorrect alignment of originals  
Align the edges of the document. See P.10 “Suitable Docu-  
ment Types”.  
4
Curled pages  
Flatten the document. See P.10 “Suitable Document Types”.  
Incorrect document type  
Use a proper document type. See P.10 “Suitable Document  
Types”.  
Mixed document types  
The pages must all be of the same type.  
Static electricity on the originals  
Shuffle the document. See P.11 “Memory Transmission”.  
User maintenance is needed.  
Do user maintenance, especially roller (1). See Chapter 9,  
“Cleaning the Rollers and Scanner”in the Advanced Fea-  
tures manual.  
Frequent original misfeeds  
(Non-feeds)  
Copier silicone oil on the originals  
Wait a few minutes, and then try again.  
Incorrect alignment of originals  
Align the edges of the document. See P.11 “Memory Trans-  
mission”.  
Curled pages  
Flatten the document. See P.10 “Suitable Document Types”.  
Incorrect document type  
Use a proper document type. See P.10 “Suitable Document Types”.  
More than 30 pages in the feeder  
Do not place more than 30 pages in the automatic document  
feeder at once.  
User maintenance is needed.  
Do user maintenance, especially rollers (1,8). See Chapter 9,  
“Cleaning the Rollers and Scanner”in the Advanced Fea-  
tures manual.  
47  
Troubleshooting  
Problem  
Required Action  
Transmission cannot take place; The document is jammed in the feeder.  
CLEAR ORIGINALappears.  
Remove the jammed document. See P.38 “Clearing a Docu-  
ment Jam”.  
The document may be longer than the maximum limit (see  
Chapter 11, “Document and Paper Specifications”in the Ad-  
vanced Features manual).  
Make sure that none of your originals exceed this limit.  
Do user maintenance, especially rollers (1,8). See Chapter 9,  
“Cleaning the Rollers and Scanner”in the Advanced Fea-  
tures manual.  
Transmission cannot take place. The other machine is out of order.  
Before taking action, wait until  
the machine is standby mode,  
and then press the {Stop} key.  
Check the error report.  
Ask the other party to check their machine and correct the  
fault.  
4
The line is noisy.  
Check that the dial tone is sent out.  
Try to retransmit.  
Consistent difficulty in commu- There are some bad lines between you and that other termi-  
nicating with a particular termi- nal.  
nal  
Store that terminal's number as a Quick Dial Key or Speed  
Dial Code.  
Consistent poor image quality  
when communicating with a  
particular terminal  
Then call a service representative. Inform the nature of the  
problem and give the Quick Dial Key or Speed Dial Code  
that you stored the number in.  
RECEPTION  
The telephone keeps ringing and You are in TEL mode.  
no fax is printed.  
Change to FAX mode. See P.17 “Reception Modes”.  
Power is switched off.  
Switch the power on.  
RECEPTION/COPYING  
No printout; the Add Paper indi- The cassettes are empty.  
cator is lit.  
Add Paper . See P.31 “Loading Paper in the Main Cassette”.  
The printer has jammed.  
No printout; CLEAR COPYap-  
pears.  
Clear the jam. See P.39 “Clearing a Copy, Fax, or Print Jam”.  
Copies are blank.  
The original must be placed face down in the document  
feeder.  
Position the original correctly. See P.11 “Memory Transmis-  
sion”.  
48  
Solutions to Common Problems  
Problem  
Required Action  
Copy paper misfeeds occur fre- Is the proper paper in the paper cassette?  
quently.  
Paper size and weight must be within the standards set for  
this machine.  
Is it folded, wrinkled, damp, or curled paper in the paper  
cassette?  
Always use dry, undamaged paper.  
Is the paper set properly in the paper cassette?  
Always load paper correctly. See P.31 “Loading Paper in the  
Main Cassette”.  
Make sure that there is not too much paper in the trays; do  
not fill them up over the load limit mark.  
Are there any pieces of misfed paper or other foreign objects  
in the machine?  
4
Make sure that the paper path is completely clear of paper  
and other material after a misfeed.  
Are you copying onto recycled paper?  
Fan the stack of recycled paper and load it in the paper tray.  
Stripes on copies.  
TELEPHONING  
The scanner is dirty.  
Clean the scanner (6). See Chapter 9, “Cleaning the Rollers  
and Scanner” in the Advanced Features manual.  
You cannot receive phone calls; You are in FAX mode.  
the unit only rings once then  
Change to TEL mode. See P.17 “Reception Modes”.  
goes into receive mode.  
You cannot receive phone calls; The telephone line is not connected.  
the unit does not ring.  
Connect the modular cord. See Chapter 10, “Connecting Up  
to the Telephone Line” in the Advanced Features manual.  
49  
INDEX  
A
E
Editing  
Fax Numbers, 22  
Add Paper indicator,  
Add Toner indicator,  
5
5
Group, 25  
Arrow keys,  
5
Quick Dial Numbers, 22  
Auto Mode, 17  
Speed Dial Numbers, 23  
C
Energy Saver key,  
Entering  
Characters, 29  
Symbols, 29  
Erasing  
Group, 27  
6
Canceling a Memory Transmission, 14  
Before start is pressed, 14  
During Transmission, 14  
While the document is being scanned in, 14  
While the message is awaiting  
transmission (Functions 21), 14  
Canceling an Immediate Transmission, 15  
Before start is pressed, 15  
Quick Dial Numbers, 22  
Speed Dial Numbers, 23  
Error Messages, 44  
While dialing or during transmission, 15  
Characters, 29  
F
FAX HEADER, 19  
Faxing,  
Fax mode, 17  
Check Display indicator,  
CLEAR COPY, 39  
Clearing a Jam  
5
9
FAX NUMBER, 19  
Cassette Entrance, 41  
Document, 38  
inside the machine, 39  
inside the Main Machine, 39  
Upper Rear Unit, 42  
Front Cover,  
Front Cover Release Lever,  
Function key,  
4
4
6
G
Clear key,  
6
Communication Problems, 37  
Group Dial List, 26  
Group Key, 28  
Control Panel Display,  
Copy key,  
CSI FAX NUMBER, 19  
5
6
H
D
Handset,  
4
Document Delivery Tray,  
3
I
Document Guide,  
4
Document Jam, 38  
Immediate Transmission, 15  
Indicators  
Document Table,  
4
Add Paper,  
Add Toner,  
5
5
Check Display, 5, 36  
Manual Receive, 6, 17  
Memory,  
5
Receive File, 5, 36  
Initial Settings, 19  
Introduction,  
3
50  
M
S
Main Paper Cassette,  
Main switch,  
Manual Receive indicator, 6, 17  
Memory indicator,  
Memory Transmission, 11  
Multi-purpose Feeder,  
3
Second Paper Cassette,  
Sending a Fax, 11  
Solutions to Common Problems, 46  
Speed Dial, 23  
Speed Dial/Tel Directory key,  
3
4
5
5
4
Start key,  
Stop key,  
6
6
O
Suitable Document Type, 10  
Symbols,  
7
On Hook Dial key,  
6
Operation Panel, 4, 5  
OWN NAME, 19  
Own number, 19  
T
Telephone mode, 17  
Ten key pad,  
6
P
Transmission  
Immediate, 15  
Memory, 11  
Troubleshooting, 31  
TTI FAX HEADER, 19  
Paper, 31  
Part Names,  
Pause/AI Redial key,  
Print Delivery Tray,  
Programming  
3
5
3
U
FAX HEADER, 19  
FAX NUMBER, 19  
Fax Numbers, 22  
Group, 25  
User Function keys,  
6
V
Group key, 28  
Volume Control, 34  
OWN NAME, 19  
Own number, 19  
Quick Dial Numbers, 22  
Speed Dial Numbers, 23  
W
Wild Cards, 29  
Q
Quick Dial, 22  
Quick Dial Label, 23  
R
Receive File indicator,  
Reception Mode  
Fax Mode, 17  
5
Telephone Mode, 17  
Reception Mode key,  
6
Reports  
Speed Dial List, 23  
Resolution, 16  
Resolution key,  
RTI OWN NAME, 19  
5
51  
52  
UE USA H546  
FAX2050L  
Advanced Features  
Introduction  
This manual contains detailed instructions on the operation and maintenance of this machine. To get  
maximum versatility from this machine all operators should carefully read and follow the instructions in  
this manual. Please keep this manual in a handy place near the machine.  
Please read the Safety Information in the Advanced Features manual before using this machine. It con-  
tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.  
Notes:  
Some illustrations might be slightly different from your machine.  
Certain options might not be available in some countries. For details, please contact your local dealer.  
Laser Safety:  
The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit  
in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite  
equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser  
chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis  
and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-  
quired.  
Warning:  
Use of controls or adjustment or performance of procedures other than those specified in this manual  
might result in hazardous radiation exposure.  
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.  
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.  
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other  
than genuine Ricoh parts in your Ricoh office product.  
Important  
Parts of this manual are subject to change without prior notice. In no event will the company be liable  
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating  
the machine.  
Power Source:  
115V, 60Hz  
Please be sure to connect the power cord to a power source as above. For details about power source,  
see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.  
Declaration of Conformity  
Product Name: Facsimile  
Model Number: FAX2050L  
Responsible party: Ricoh Corporation  
Address: 5 Dedrick Place, West Caldwell, NJ 07006  
Telephone number: 973-882-2000  
This device complies with part 15 of FCC Rules.  
Operation is subject to the following two conditions:  
1. This device may not cause harmful interference, and  
2. this device must accept any interference received,  
including interference that may cause undesired operation.  
USA  
FCC Requirements  
1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label  
that contains, among other information, the FCC registration number and ringer equivalence  
number (REN) for this equipment. If requested, this information must be provided to the tele-  
phone company.  
2. This equipment uses the following USOC jack: RJ11C  
3. The REN is used to determine the quantity of devices which may be connected to the telephone  
line. Excessive REN's on the telephone line may result in the devices not ringing in response to  
an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).  
Contact the telephone company to determine the maximum REN for the calling area.  
4. If this equipment causes harm to the telephone network, the telephone company will notify you  
in advance that temporary discontinuance of service may be required. If advance notice is not  
practical, the telephone company will notify the customer as soon as possible. Also, you will be  
advised your right to file a complaint with the FCC if you believe it is necessary.  
5. The telephone company may make changes in its facilities, equipment, operations, or proce-  
dures that could affect the operation of the equipment. If this happens, the telephone company  
will provide advance notice in order to make necessary modifications in order to maintain unin-  
terrupted service.  
6. In the event of operation problems (document jam, copy jam, communication error indication),  
refer to the solving problems section in this manual.  
7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT  
DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the tele-  
phone network, the telephone company may request you to disconnect the equipment from the  
network until the problem is resolved.  
8. This equipment cannot be used telephone company-provided coin service. Connection to Party  
Line Service is subject to state tariffs.  
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO  
EMERGENCY NUMBERS:  
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.  
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.  
CANADA  
The Industry Canada label identifies certified equipment. This certification means that the equipment  
meets telecommunications network protective, operational, and safety requirements as prescribed in  
the appropriate Terminal Equipment Technical Requirements document(s). The department does not  
guarantee the equipment will operate to the user's satisfaction.  
Before installing this equipment, users should ensure that it is permissible to be connected to the facil-  
ities of the local telecommunications company. The equipment must also be installed using an accept-  
able method of connection. The customer should be aware that compliance with the above conditions  
may not prevent degradation of service in some situations.  
Repairs to certified equipment should be coordinated by a representative designated by the supplier.  
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the  
telecommunications company cause to request the user disconnect the equipment.  
User should ensure for their own protection that the electrical ground connections of the power utility,  
telephone lines, and internal metallic water pipe system, if present, are connected together. This pre-  
caution may be particularly important in rural areas.  
Caution: Users should not attempt to make such connections themselves, but should contact the ap-  
propriate electric inspection authority, or electrician, as appropriate.  
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the  
maximum number of terminals allowed to be connected to a telephone interface. The termination on  
an interface may consist of any combination of device subject only to the requirement that the sum of  
the Ringer Equivalence Numbers of all the devices does not exceed 5.  
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:  
a means POWER ON.  
b means POWER OFF.  
Copyright © 2000 Ricoh Co., Ltd.  
Notice  
Note to users in the United States of  
America  
-Warning  
Changes or modifications not ex-  
pressly approved by the party re-  
sponsible for compliance could void  
the user's authority to operate the  
equipment.  
-Notice:  
This equipment has been tested and  
found to comply with the limits for a  
Class B digital device, pursuant to  
Part 15 of the FCC Rules. These limits  
are designed to provide reasonable  
protection against harmful interfer-  
ence in a residential installation. This  
equipment generates, uses and can  
radiate radio frequency energy and, if  
not installed and used in accordance  
with the instructions, may cause  
harmful interference to radio commu-  
nications. However, there is no guar-  
antee that interference will not occur  
in a particular installation. If this  
equipment does cause harmful inter-  
ference to radio or television recep-  
tion, which can be determined by  
turning the equipment off and on, the  
user is encouraged to try to correct  
the interference by one more of the  
following measures:  
Note to users in Canada  
-Note:  
This Class B digital apparatus com-  
plies with Canadian ICES-003.  
Remarque concernant les utilisateurs au  
Canada  
-Avertissement:  
Cet appareil numérique de la classe B  
est conforme à la norme NMB-003 du  
Canada.  
• Reorient or relocate the receiving  
antenna.  
• Increase the separation between  
the equipment and receiver.  
• Connect the equipment into an  
outlet on a circuit different from  
that to which the receiver is con-  
nected.  
• Consult the dealer or an experi-  
enced radio /TV technician for  
help.  
i
-Notice about the Telephone  
Consumer Protection Act  
(Valid in USA only).  
The Telephone Consumer Protection  
Act of 1991 among other things  
makes it unlawful for any person to  
send any message via a telephone fax  
machine unless such message clearly  
contains in a margin at the top or bot-  
tom of each transmitted page or on  
the first page of the transmission, the  
date and time it is sent and an identi-  
fication of the business, other entity,  
or other individual sending the mes-  
sage and the telephone number of the  
sending machine or such business,  
other entity or individual. This infor-  
mation is transmitted with your doc-  
ument by the TTI (Transmit Terminal  
Identification) feature. In order for  
you to meet the requirement, your  
machine must be programmed by fol-  
lowing the instructions in the accom-  
panying Operation Manual. In  
particular, please refer to the chapter  
of Installation. Also refer to the TTI  
(Transmit Terminal Identification)  
programming procedure to enter the  
business identification and telephone  
number of the terminal or business.  
Do not forget to set the date and time.  
Thank you.  
(For this machine, TTI is called FAX  
HEADER.)  
Although this equipment can use ei-  
ther loop disconnect or DTMF signal-  
ling, only the performance of the  
DTMF signalling is subject to regula-  
tory requirements for correct opera-  
tion. It is therefore strongly  
recommended that the equipment is  
set to use DTMF signalling for access  
to public or private emergency servic-  
es. DTMF signalling also provides  
faster call set up.  
ii  
Safety Information  
When using your equipment, the following safety precautions should always be  
followed.  
Safety During Operation  
In this manual, the following important symbols are used:  
R WARNING:  
Indicates a potentially hazardous situation which, if instructions  
are not followed, could result in death or serious injury.  
R CAUTION:  
Indicates a potentially hazardous situation which, if instructions are not  
followed, may result in minor or moderate injury or damage to property.  
R WARNING:  
Connect the power cord directly into a wall outlet and never use an ex-  
tension cord.  
Disconnect the power plug (by pulling the plug, not the cable) if the  
power cable or plug becomes frayed or otherwise damaged.  
To avoid hazardous electric shock or laser radiation exposure, do not  
remove any covers or screws other than those specified in this man-  
ual.  
Turn off the power and disconnect the power plug (by pulling the plug,  
not the cable) if any of the following conditions exists:  
You spill something into the equipment.  
You suspect that your equipment needs service or repair.  
Your equipment's cover has been damaged.  
Do not incinerate spilled toner or used toner. Toner dust might ignite  
when exposed to an open flame.  
Disposal can take place at our authorized dealer or at appropriate col-  
lection sites.  
Dispose of the used toner cartridge in accordance with the local reg-  
ulation.  
iii  
R CAUTION:  
Protect the equipment from dampness or wet weather, such as rain, snow,  
and so on.  
Unplug the power cord from the wall outlet before you move the equipment.  
While moving the equipment, you should take care that the power cord will  
not be damaged under the equipment.  
When you disconnect the power plug from the wall outlet, always pull the  
plug (not the cable).  
Do not allow paper clips, staples, or other small metallic objects to fall inside  
the equipment.  
Keep toner (used or unused) and toner cartridge out of the reach of chil-  
dren.  
For environmental reasons, do not dispose of the equipment or expended  
supply waste at household waste collection points. Disposal can take place  
at an authorized dealer or at appropriate collection sites.  
The inside of the machine could be very hot. Do not touch the parts with a  
label indicating the “hot surface”. Otherwise it could cause a personal burn.  
Our products are engineered to meet high standards of quality and function-  
ality, and we recommend that you only use the expendable supplies avail-  
able at an authorized dealer.  
iv  
Important Safety Instructions  
Grounding  
In order to prevent potentially hazardous electrical shock, provide means of  
connecting to the protective grounding conductor in the building, wiring those  
grounding conductors of power cable and 3 pins plug.  
Caution  
When using your telephone equipment, basic safety precautions should always  
be followed to reduce the risk of fire, electric shock and injury to persons, includ-  
ing the following:  
• Do not use this product near water, for example, near a bathtub, wash bowl,  
kitchen sink or laundry tub, in a wet basement or near a swimming pool.  
• Avoid using a telephone during an electrical storm. There may be a remote  
risk of electric shock from lightning.  
• Do not use a telephone in the vicinity of a gas leak to report the leak.  
• Use only the power cord and batteries indicated in this manual. Do not dis-  
pose of batteries in a fire. They may explode. Check with local codes for pos-  
sible special disposal instructions  
Save these instructions.  
Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri-  
al téléphonique afin de réduire les risques d'incendle , de choc électrique et de  
blessures. En voici quelquesunes:  
• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava-  
bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près  
d'une piscine.  
• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un  
orage électrique. Ceci peut présenter un risque de choc électrique causé par la  
foudre.  
• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est  
situé près de la fuite  
• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans  
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-  
former aux ègrlements pertinents quant à l'élimination des piles.  
Conserver ces instructions.  
v
ENERGY STAR Program  
As an ENERGY STAR Partner, we have determined  
that this machine model meets the ENERGY STAR  
Guidelines for energy efficiency.  
The ENERGY STAR Guidelines intend to establish an international energy-saving system for  
developing and introducing energy-efficient office equipment to deal with environmental is-  
sues, such as global warming.  
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall  
place the ENERGY STAR logo onto the machine model.  
This product was designed to reduce the environmental impact associated with office equip-  
ment by means of energy-saving features, such as Low-power mode.  
• Low-power Mode  
This product automatically lowers its power consumption 5 minutes after the  
last hard copy has been completed. (In this mode, printing a received fax and  
printing are available.)  
To exit Low-power mode, press the {Energy Saver} key.  
The machine returns to the ready condition in about 40 seconds.  
For how to change the default interval before entering Low-power mode, see  
P.118 “Energy Saving”.  
Specification  
Low-power mode  
Power consumption  
Default Time  
2W  
5min.  
vi  
Energy Saving Modes  
Energy Saving mode enables you to avoid using unnecessary power and econo-  
mize on electricity. Although we recommend you use this mode from the view-  
point of environmental consciousness, you can also turn it off.  
When you install this machines for the first time, Energy Saving mode is turned  
on by default.  
Two types of Energy Saving mode are available:  
• Fax Standby: Use when you receive faxes regularly.  
• Energy Saving Standby: Use when you wish to economize on power con-  
sumption.  
Choose the one that best suits your circumstances.  
Even though the operation panel display goes out in Energy Saving mode, Indi-  
cators that flash or light during communication or reception still work. When the  
Receive File indicator lights, exit Energy Saving mode and take the appropriate  
action.  
Energy Saving Status  
Mode Type  
How long before  
you can print after  
exiting Energy Sav-  
ing mode  
Power con-  
sumption  
Fax Standby  
Display turns off  
Within about 30s  
Within about 40s  
25W  
2W  
The machine maintains the heating  
roller temperature at half the full tem-  
perature; warm up takes less time.  
(Heater half cool)  
Energy Saving Display turns off  
Standby  
The machine lets the heating roller cool  
to room temperature; warm-up takes  
longer.(Heater off)  
You can turn Energy Saving mode on or off with User Parameter Function 63.  
When the machine is shipped, Energy Saving Standby is selected on.  
The machine enters Energy Saving mode when:  
• Nobody uses the machine for about 5 minutes (the machine automatically en-  
ters Energy Saving mode)  
• The user holds down the Energy Saver key for about 2 seconds.  
vii  
To exit Energy Saving mode:  
• In Energy Saving Standby mode, press the Energy Saver key.  
• In FAX Standby mode, press any key.  
• Set a document.  
• Pick up the optional handset or the external telephone handset.  
Note  
When you load paper in Energy Saving mode, no error will be displayed even  
if the cassette is not pushed right in.  
After loading paper, press the Energy Saver key and check that "READY” is  
shown on the display.  
The Manual Receive indicator goes out in Energy Saving mode even if Manual  
Receive is turned on.  
Reception in Energy Saving mode  
In Energy Saving mode, documents that have been stored in memory are still  
sent and the machine can still receive messages.  
When a message is received in Energy Saving mode, the machine prints it and  
returns to Energy Saving mode.  
Limitation  
It is not possible to enter Energy Saving mode when an original is set.  
Recycled Paper  
Please contact your sales or service representative for recommended recycled  
paper types that may be used in this machine.  
viii  
How to Read This Manual  
How to Read This Manual  
Symbols  
In this manual, the following symbols are used:  
R WARNING:  
This symbol indicates a potentially hazardous situation that might result in  
death or serious injury when you misuse the machine without following the in-  
structions under this symbol. Be sure to read the instructions, all of which are de-  
scribed in the Safety Information section.  
R CAUTION:  
This symbol indicates a potentially hazardous situation that might result in mi-  
nor or moderate injury or property damage that does not involve personal injury  
when you misuse the machine without following the instructions under this  
symbol. Be sure to read the instructions, all of which are described in the Safety  
Information section.  
* The statements above are notes for your safety.  
Important  
If this instruction is not followed, paper might be misfed, originals might be  
damaged, or data might be lost. Be sure to read this.  
Preparation  
This symbol indicates the prior knowledge or preparations required before op-  
erating.  
Note  
This symbol indicates precautions for operation, or actions to take after misop-  
eration.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions in which a particular function cannot be used.  
Reference  
This symbol indicates a reference.  
{
}
Keys built into the machine's operation panel.  
ix  
TABLE OF CONTENTS  
Manuals for this machine ......................................................................... 1  
Advanced Features (This Manual)................................................................ 1  
Basic Features .............................................................................................. 1  
1.Advanced Transmission Features  
Sending at a Specific Time (Send Later)................................................. 3  
Page Numbering (Page Count)................................................................. 4  
Sending Your Identification at the Top of Your Message (FAX HEADER)... 5  
Personal Codes ......................................................................................... 6  
Calling to Request a Message (Polling) .................................................. 7  
Picking up Messages Stored Elsewhere (Polling Reception) ....................... 7  
Operating Procedure..................................................................................... 7  
Entering a Personal Code............................................................................. 7  
2.Communication Information  
Erasing a Stored Message Before Sending (Functions 21 & 22).......... 9  
File List (Function 42) ............................................................................. 10  
Printing a Stored Message (Function 51).............................................. 11  
Journal (Function 41).............................................................................. 12  
Printing a Confidential Fax Message (Function 52) ............................. 13  
Printing a Memory-locked Message (Function 53)............................... 14  
3.Transmission Features  
Handy Dialing Functions ........................................................................ 15  
Chain Dial.................................................................................................... 15  
Telephone Directory.................................................................................... 15  
Redial.......................................................................................................... 16  
Dial Options................................................................................................. 17  
Sending a Fax Using an External Telephone........................................ 19  
Phoning and Faxing on the Same Call .................................................. 20  
To Talk before Sending a Fax..................................................................... 20  
Tone Signals ............................................................................................ 21  
Using the Tone Key..................................................................................... 21  
Transmission Functions......................................................................... 22  
Closed Network (Transmission).................................................................. 22  
Blank Sheet Detect ..................................................................................... 22  
x
More Transmission Functions ............................................................... 23  
Checking if a Transmission was Successful ............................................... 23  
Automatic Redialing .................................................................................... 23  
Batch Transmission..................................................................................... 24  
Dual Access ................................................................................................ 25  
Parallel Memory Transmission.................................................................... 26  
Printed Reports........................................................................................ 27  
File Reserve Report (Switch 03, Bit 2)........................................................ 27  
Communication Result Report (Memory Transmission) (Switch 03, Bit 0) ... 27  
Communication Failure Report (On if Communication Result Report is Off)... 27  
Journal (Switch 03, Bit 7) ............................................................................ 27  
Transmission Result Report (Switch 03, Bit 5)............................................ 27  
Report Formats ........................................................................................... 28  
4.Reception Features  
General ..................................................................................................... 29  
Printing Messages that Have Been Received into Memory (Substitute Reception) ... 29  
Receiving Message in Telephone Mode..................................................... 30  
Answering the Telephone ........................................................................... 30  
Closed Network (Reception) ....................................................................... 30  
Printing Options ...................................................................................... 31  
Reverse Order Printing ............................................................................... 31  
Center Mark ................................................................................................ 31  
Page Length Reduction............................................................................... 31  
If Incoming Messages Do Not Fit on Paper........................................... 32  
Breaking Down Large Format Messages.................................................... 32  
5.Copying  
Copying .................................................................................................... 33  
6.Facsimile User Tools  
Programs.................................................................................................. 35  
Storing a Program....................................................................................... 35  
Labeling a Program..................................................................................... 36  
Using a Program ......................................................................................... 36  
Erasing a Program / Changing the Program Label ..................................... 37  
User Function Keys (Function 35) ......................................................... 38  
Assigning a User Function Key................................................................... 38  
Using a User Function Key ......................................................................... 39  
Reassigning a User Function Key............................................................... 39  
Clearing a User Function Key ..................................................................... 39  
Reports You Can Print Out Yourself...................................................... 40  
Telephone Number List (Function 43)......................................................... 40  
Program List (Function 44).......................................................................... 41  
xi  
7.Key Operator Settings  
Using Key Operator Settings.................................................................. 43  
Setting the Date and Time (Function 91) .................................................... 43  
Summer Time / Daylight Saving Time (Function 62) .................................. 43  
Selecting the Display Language (Function 93) ........................................... 44  
Counters (Function 94) ............................................................................... 44  
Function Select ........................................................................................... 44  
Programming a List of Senders to Treat Differently (Function 81).............. 47  
Forwarding ................................................................................................. 50  
Cassette Selection ...................................................................................... 54  
Rejecting or Accepting Messages from Specified Senders (Authorized Reception)... 55  
Saving Energy with the Power Saving Timer.............................................. 56  
User Parameters......................................................................................... 58  
Programming Personal Codes (Function 72).............................................. 63  
Restricted Access ...................................................................................... 66  
Storing the ID Code..................................................................................... 66  
Programming the ID Code ......................................................................... 67  
Editing the ID Code..................................................................................... 67  
Locking Incoming Messages (Memory Lock).............................................. 68  
Receiving Confidential Messages............................................................... 70  
Setting the Access Number (Function 61) .................................................. 72  
Setting the Auto Ring Time (Function 61)................................................... 73  
Setting the Phone Line Type (Function 62)................................................. 73  
Adjusting the Printing Margins (Function 95) .............................................. 74  
RDS (Remote Diagnostic System).............................................................. 75  
Calling the Service Station.......................................................................... 76  
8.Troubleshooting  
Help List ................................................................................................... 77  
Clearing a Copy, Fax, or Print Jam........................................................ 78  
Clearing a Jam in the Optional Second Cassette ....................................... 78  
Lower Rear Unit .......................................................................................... 79  
Reading Reports...................................................................................... 80  
Error Report (Turned On/Off by a Service Representative)........................ 80  
Power Failure Report .................................................................................. 80  
xii  
9.Maintaining Your Machine  
Loading Paper in the Optional Second Paper Cassette ...................... 81  
Loading Paper in the Optional Multi-purpose Feeder.......................... 84  
Changing the Paper Size in the Main Cassette..................................... 85  
Changing the Paper Size in the Optional Second Paper Cassette ..... 90  
How to Change to the Legal Size................................................................ 94  
Changing the Paper Size in the Optional Multi-purpose Feeder......... 95  
Changing the Paper Size Settings ......................................................... 97  
Cleaning the Rollers and Scanner ......................................................... 98  
Replacing the Toner Cassette and Cleaning Pad................................. 99  
Toner Cassette....................................................................................... 103  
10.Installation  
Before Installation ................................................................................. 105  
Machine Environment ........................................................................... 106  
Location..................................................................................................... 106  
Ventilation Grill Direction ..................................................................... 107  
Installing the Optional Memory Card................................................... 108  
Installing The Optional Handset........................................................... 109  
Connecting the Machine....................................................................... 111  
Connecting Up to the Telephone Line................................................. 112  
Connecting the Power and Switching On ........................................... 113  
11.Appendix  
Options................................................................................................... 115  
Specifications ........................................................................................ 116  
Base Machine ........................................................................................... 116  
Optional Second Paper Cassette.............................................................. 116  
Optional Multi-purpose Feeder.................................................................. 116  
Document and Paper Specifications......................................................... 117  
Energy Saving........................................................................................... 118  
Storage Capacity....................................................................................... 121  
Function List (1195) ............................................................................ 122  
Error Codes............................................................................................ 125  
Certification Label ................................................................................. 128  
INDEX...................................................................................................... 129  
xiii  
xiv  
Manuals for this machine  
There are the Basic Features manual and the Advanced Features manual for this  
machine. Please consult the manual that suits your needs.  
Advanced Features (This Manual)  
The Advanced Features manual describes more advanced functions, and also  
explains settings for key operators.  
Basic Features  
The Basic Features manual explains the most frequently used fax functions and  
operations.  
Chapter 1 Introduction  
Describes Part Names of the machine and Operation Panel. Also contains  
symbols and conventions used in this manual.  
Chapter 2 Faxing  
Explains basic transmission. You can also find out about other types of trans-  
missions and how to switch the Reception Modes.  
Chapter 3 Setup  
Explains storing, editing and erasing Own Name and Fax Number. And also  
explains Quick Dial, Speed Dial and Group key. These functions store num-  
bers and save time when dialing. Also contains information on how to enter  
letters and symbols.  
Chapter 4 Troubleshooting  
Explains clearing a document jam, loading paper and adjusting the volume  
and sounds. When unusual messages appear on display or the indicator  
lights, check the list and take the appropriate action.  
1
2
1. Advanced Transmission  
Features  
Sending at a Specific Time (Send Later)  
This feature is called Send Later.  
D Enter a sending time that falls  
Using this feature, you can delay  
transmission of your fax message un-  
til a specified time. This allows you to  
take advantage of off-peak telephone  
line charges without having to be by  
the machine at the time.  
within the following 24 hours.  
SET OPTION KPAD/Y  
TIME 11:30AM 10:00AM  
Note  
Note  
For example: To send at 11:30  
a.m., press {  
1} {1} {3} and {0}  
If the machine memory is full, your  
document will remain in the docu-  
ment feeder. As a result, anybody  
removing the document will can-  
cel the transmission.  
from the key pad.  
If you enter the wrong time,  
press the {No} key and enter  
again.  
A Set your document, dial the desti-  
E Press {*} or {#} to chnage the AM/  
nation fax number and press the  
PM.  
{
Yes} key. Do not press the {Start}  
key.  
SET OPTION */#/Y  
TIME 11:30PM 10:00AM  
B Press V twice.  
F Press the {Yes} key.  
SET OPTION  
SEND LATER?  
Y/i  
Note  
Use Function 21 to erase  
stored fax message before it is  
sent (see P.9 “Erasing a Stored  
Message Before Sending (Func-  
tions 21 & 22)”).  
a
Note  
V is also the {Option} key.  
C Press the {Yes} key.  
3
Advanced Transmission Features  
Page Numbering (Page Count)  
This feature is called Page Count.  
A Press V until the following dis-  
Page number will be printed on the  
top of each page, when your fax mes-  
sage is received by the other party.  
Using the Page Count feature, you  
can select the batch-numbering page  
numbers.  
play appears.  
1
SET OPTION  
SET PAGES?  
Y/i  
B Press the {Yes} key.  
If you use Page Count, page numbers  
will be printed in batch-numbering  
format (for example, p1/3, p2/3, and  
p3/3 for a three-page message). This  
makes it easy for the other party to  
see how many pages you sent, and if  
any are missing. However, you have  
to input the number of pages at the  
ten key pad before sending.  
SET OPTION  
PAGES:kk  
KPAD  
C Enter {  
1
} and {  
0} using the ten  
key pad.  
SET OPTION  
PAGE:10  
Y/N  
If you do not use Page Count, page  
numbers will be printed only as a se-  
quence (for example, p1, p2, p3). This  
makes it difficult for the other party  
to tell at a glance whether any pages  
are missing (for example, due to a  
double feed in your machine's docu-  
ment feeder).  
Note  
Example: 10 pages  
D Press the {Yes} key.  
Limitation  
This feature is available with Im-  
mediate Transmission and Parallel  
Memory Transmission.  
Note  
If you select Memory Transmis-  
sion, Page Count is automatically  
switched on, and the pages are  
counted automatically.  
If the numbering with page count  
appears strange, check that the  
page count value matches the  
number of pages in your docu-  
ment.  
4
Sending Your Identification at the Top of Your Message (FAX HEADER)  
Sending Your Identification at the Top of  
Your Message (FAX HEADER)  
1
Normally, the FAX HEADER pro-  
C Press W or V until the displayed  
grammed in your machine is printed  
setting is correct.  
at the other party's top of each page  
when you transmit. The top of the im-  
SET OPTION  
ON iOFF  
Y/hi  
age will be overprinted if there is no  
margin at the top of the transmitted  
page.  
D Press the {Yes} key when you  
In some cases, you may wish the oth-  
er party to receive an unmarked copy  
of your original. In this case, you can  
switch FAX HEADER off.  
have finished.  
Important  
In the USA, this must contain the  
telephone number of the line your  
machine is connected to. It will be  
printed on the header of every  
page you send. Required in the  
USA.  
Note  
In the USA, law requires that your  
fax number be included in the fax  
header. Register the fax number  
and switch on Fax Header Print  
with the User Parameters. See P.58  
“User Parameters”(switch 06, bit 0)  
A Press V until the following dis-  
play appears.  
SET OPTION  
FAXHEADERPRINT?  
Y/i  
B Press the {Yes} key.  
SET OPTION  
iON  
Y/hi  
OFF  
5
Advanced Transmission Features  
Personal Codes  
Personal Codes do the following:  
C Enter the personal code.  
• They allow you to keep track of  
machine usage. If everybody uses  
a Personal Code when they use the  
fax machine, the codes, or the  
names programmed into the  
codes, will be printed on a report  
that is called the Journal. This will  
help you to check on who has been  
using the machine, and how often.  
1
Note  
Example: {  
7} {  
3
} {  
6} {  
2
} from  
the ten key pad.  
SET OPTION  
PERSONAL CODE:7362  
Y/N  
D Press the {Yes} key.  
• They allow personalization of doc-  
uments and printed reports. For  
example, if you use Label Insertion  
and store your name with your  
Personal Code, the receiver of your  
fax message will see your name at  
the top of the printout. This elimi-  
nates the need for a cover page.  
If you input your Personal Code, your  
name will appear on the JOURNAL  
and Transmission Result Report.  
Reference  
See P.63 “Programming Personal  
Codes (Function 72)”.  
See P.12 “Journal (Function 41)”.  
A Press V until the following dis-  
play appears.  
SET OPTION  
SET PERSONAL CODE?  
Y/i  
B Press the {Yes} key.  
SET OPTION  
PERSONAL CODE:kkkk  
KPAD  
6
Calling to Request a Message (Polling)  
Calling to Request a Message (Polling)  
Polling means “picking up” a docu-  
ment that has been left for you at a re-  
Operating Procedure  
1
mote fax terminal.  
A Press {Function} {1} {1}, and then  
Limitation  
the {Yes} key.  
Polling can only be used when  
both machines have the Polling  
feature.  
POLLING RECV OPTIONi  
DIAL FAX NUMBER  
Note  
With polling, telephone line costs  
are charged to the person receiving  
the message (the Message Receiv-  
er).  
B Enter the Dial number.  
POLLING RECV Y/START  
2125551234kkkkkkkkkk  
Picking up Messages Stored  
Elsewhere (Polling Reception)  
C Press the {Yes} key.  
POLLING RECV Y/START  
2125551234kkkkkkkkkk  
Use this feature when you wish to  
poll a message from another terminal.  
D Press the {Start} key.  
Note  
The number of terminals that you  
can poll in one operation is one.  
Entering a Personal Code  
Reference  
A Press the {Function} {1} {1} and  
Groups: see Chapter 3, “Storing  
and Editing a Group of Fax Num-  
bers (Function 33)” in the Basic  
Features manual.  
the {Yes} key.  
POLLING RECV OPTIONi  
DIAL FAX NUMBER  
Programming Keystrokes: see P.35  
“Programs”.  
B Press V.  
SET OPTION  
SET PERSONAL CODE?  
Y/i  
C Press the {Yes} key.  
SET OPTION  
PERSONAL CODE:kkkk  
KPAD  
7
Advanced Transmission Features  
D Enter the personal code that you  
wish to use for this operation.  
SET OPTION  
PERSONAL CODE:2567  
Y/N  
1
Note  
Example: {  
2} {5} {6} {7} from  
the ten key pad.  
E Press the {Yes} key.  
POLLING RECV OPTIONi  
DIAL FAX NUMBER  
F Dial the fax number, and then  
press the {Start} key.  
8
2. Communication  
Information  
Erasing a Stored Message Before Sending  
(Functions 21 & 22)  
Every time you store a fax message in  
B Press V to scroll through the mes-  
your machine's memory, a new file is  
sages.  
created. A file is also created for stor-  
You will see the display. A number  
or a label will appear on the lower  
line.  
ing instructions to pick up a fax mes-  
sage left elsewhere ( see P.7 “Calling to  
Request a Message (Polling)”). Each file  
is given a number. This number ap-  
pears on the File Reserve Report,  
Journal and Transmission Result Re-  
port. To see which files are currently  
in memory, you may print a file list.  
FILE NO.027  
5551234  
Y/hi  
Note  
Press W to obtain a list of all the  
files and their number. If you al-  
ready know the number of the  
file to erase, enter it directly  
from the ten key pad.  
A Either :  
Erasing a fax message stored in  
memory  
A To erase a fax message stored  
C Press the {Yes} key.  
in memory; press {Function} {  
2}  
{
1}, and then the {Yes} key.  
FILE NO.027  
CLEAR?  
Y/N  
FILE NO.kkk KPAD/hi  
PRINT LISTh/SEARCHi  
D Press the {Yes} key again to erase  
the file.  
Erasing instructions that pick up  
messages (polling)  
E Press the {Function} key.  
Note  
A Press {Function} {  
2} {2}, and  
To erase another file, go to step  
then the {Yes} key.  
B.  
9
Communication Information  
File List (Function 42)  
This is a list of memory transmis-  
sions, memory receptions, polling  
files still in memory and confidential  
receptions. It gives information about  
each stored file, such as the fax num-  
bers, start time, and status.  
2
A Press {Function} {4} {2}, and then  
the {Yes} key.  
B Press the {Start} key to print out  
the report.  
10  
Printing a Stored Message (Function 51)  
Printing a Stored Message (Function 51)  
If you need to see the contents of any  
files, use this feature.  
A Press {Function} {5} {1}, and then  
the {Yes} key.  
2
FILE NO.kkk KPAD/hi  
PRINT LISTh/SEARCHi  
B Press V to scroll through the mes-  
sages.  
You will see the display. A number  
or a label will appear on the upper  
line.  
FILE NO.115  
5551234  
Y/hi  
Note  
Press W to obtain a list of all the  
files and their number. If you al-  
ready know the number of the  
file to print, enter it directly  
from the ten key pad and skip to  
step D.  
C Press the {Yes} key.  
A number or a label will appear on  
the upper line.  
FILE NO.115 START/N  
6661234  
D Press the {Start} key to print the  
message.  
11  
Communication Information  
Journal (Function 41)  
In addition to the automatic printout  
of this report, the journal can be print-  
ed at anytime.  
A Press {Function} {4} {1}, and then  
the {Yes} key.  
2
B Press the {Start} key to print out  
the report.  
12  
Printing a Confidential Fax Message (Function 52)  
Printing a Confidential Fax Message  
(Function 52)  
If the Receive File indicator is blink-  
ing, do the following to print the mes-  
sage.  
2
Note  
If the Receive File indicator is  
blinking, an incoming fax message  
has been stored in the memory us-  
ing the Memory Lock feature or  
Confidential Reception feature.  
Reference  
To print the message which is  
Memory Locked, see P.14 “Printing  
a Memory-locked Message (Function  
53)”.  
A Press {Function} {  
5} {  
2
}, and then  
the {Yes} key.  
CONFID’L ID  
kkkk  
KPAD  
B Input the ID.  
CONFID’L ID START/N  
6754  
Note  
Example: {  
6} {7} {5} {4} from  
the ten key pad.  
If you cannot print out a confi-  
dential file with this ID, you  
have entered the wrong ID or  
the sender may have over-rid-  
den your ID. Contact your send-  
er.  
C Press the {Start} key.  
13  
Communication Information  
Printing a Memory-locked Message  
(Function 53)  
If the Receive File indicator is blink-  
ing, a message has been stored using  
Memory Lock. Print it using the fol-  
lowing procedure.  
2
Note  
If the Receive File indicator is  
blinking, an incoming fax message  
has been stored in the memory us-  
ing the Memory Lock feature or  
Confidential Reception feature.  
Reference  
To print the message using the  
Confidential Reception. (see P.13  
“Printing a Confidential Fax Message  
(Function 52)”  
A Press {Function} {  
5} {  
3
}, and then  
the {Yes} key.  
LOCK ID  
kkkk  
KPAD  
B Input the Memory Lock ID.  
LOCK ID  
4633  
START/N  
Note  
Example: {4} {6} {3} {3} from  
the ten key pad.  
C Press the {Start} key.  
14  
3. Transmission Features  
Handy Dialing Functions  
Chain Dial  
Telephone Directory  
This feature allows you to compose a  
telephone number from various  
parts, some of which may be stored as  
Quick Dial keys or Speed Dial codes,  
and some of which may be entered at  
the ten key pad.  
This can be done for any number that  
you have stored as a Speed Dial code  
with a label programmed for it.  
Example : you wish to dial “ XYZ CO.  
NEWYORK “.  
A Make sure that the machine is in  
You can program commonly used  
area or country codes into Speed Dial  
codes or Quick Dial keys.  
standby mode.  
READY 100% 10:00AM  
SET DOC. OR DIAL NO  
Example: 01133-1-5553333 (From the  
United States to Paris).  
Assume that the following Quick Dial  
and Speed Dial numbers have al-  
ready been programmed.  
B Carefully place your fax message  
into the auto document feeder.  
• Quick Dial 01 = 01133 (Overseas to  
France)  
TRANSMIT  
DIAL FAX NUMBER  
OPTIONi  
• Quick Dial 02 = 1 (Paris)  
• Speed Dial 10 = 555  
C Press the {Speed Dial/Tel Directory  
}
key.  
On Hook Dial or Handset Mode:  
Press {01} {02} and the {Speed Di-  
SPEED DIAL  
PUSH NUM OR ABC  
0-4  
al} key {  
} { }.  
1} {0}, and then {3} {3}  
{
3
3
Other:  
Press {01} and the {Pause} key,  
02} and the {Pause} key, {Speed  
Dial} keys { } { }, and then { } {  
} { }.  
D Press the first letter of the name.  
{
TEL DIR.  
b01 XA COMPANY  
Y/hi  
1
0
3
3}  
{
3
3
E If the label you want does not ap-  
pear, scroll through the labels us-  
ing W and V until you find it.  
TEL DIR.  
b12 XYZ CO.NEW YORK  
Y/hi  
15  
Transmission Features  
F Press the {Yes} key to dial the  
A Press the {Pause/Al Redial} key un-  
til the required number appears  
in the display, and then press the  
number you want.  
G Either :  
{
Yes} key twice.  
• Dial more numbers.  
• Press the {Start} key.  
REDIAL Y/hi  
a01 XYZ CO. NEW YORK  
Redial  
B Carefully place your fax message  
into the Document Guide feeder.  
If a message was not transmitted suc-  
cessfully, you can redial with just a  
few keystrokes by using the AI redial  
key.  
3
TRANMIT DIAL/START  
DIAL NEXT FAX NUMBER  
If you dial another party  
Using the AI Redial key  
A Select another number. (Broad-  
The machine can remember the last  
10 numbers dialed on the numeric  
keypad, and one previously dialed  
Quick Dial/Speed Dial. If you have to  
redial one of these numbers, just  
press the {Al Redial} key until the re-  
quired telephone number or name is  
casting)  
If you dial no other party  
A Press the {Start} key to start the  
transmission.  
displayed, and then press the {Start  
}
key.  
This feature has the following uses.  
• If the machine is waiting to redial  
the other party, you do not have to  
wait for the redialing interval to  
expire. Press the {Al Redial} key un-  
til the required telephone number  
or name is displayed, and then  
press the {Start} key.  
• If you wish to send another mes-  
sage to the same address that you  
sent one to recently, you do not  
have to dial the full number again  
if it is still in the Redial memory.  
Place the message into the feeder,  
and then press the {Start} key.  
16  
Handy Dialing Functions  
Using Dial Options  
Dial Options  
To use Dial Options, follow the proce-  
dures below, only after you have di-  
aled the destination fax number and  
before pressing the {Start} key.  
The Dial Options provide access to  
various F-code features which are de-  
signed to allow confidential transmis-  
sion and polling reception between  
different makers' fax machines. Use  
them if the other party's fax machine  
is of a different make and supports  
the F-code features. Before you can  
use the Dial Options, you need to pro-  
gram Quick Dial key 29 as the Dial  
Option key if you have not done so al-  
ready (see the following details).  
A Press the Dial Option key (Quick  
Dial 29).  
Y/N  
3
SUB? (S)  
B Do one of the following:  
• If you wish to set the SUB code  
for confidential transmission to  
different makers' machines,  
press the {Yes} key.  
Assigning the Dial Option key  
This procedure describes how to set  
up Quick Dial key 29 as the Dial Op-  
tion key.  
TRANSMIT  
55512345  
Y/START  
A Press {Function} {3} {1}, and then  
the {Yes} key.  
• To skip SUB, press the {No} key,  
and then go to step D for polling  
reception from different mak-  
er's fax machines.  
ak QUICK/hi  
PRINT LISTh/SEARCHi  
C Enter the SUB code on the ten key  
B Press Quick Dial key {29}.  
pad then press the {Yes} key.  
a29  
PROGRAM? Y/hi  
Y/N  
SEP? (P)  
C Press the {Yes} key.  
D Do one of the following:  
• If you wish to set the SEP code,  
a29  
PROG. DIAL OPTION?  
Y/N  
press the {Yes} key.  
TRANSMIT Y/START  
555512345S9999P  
D Press the {Yes} key.  
ak QUICK/hi  
PRINT LISTh/SEARCHi  
• To skip SEP, press the {No} key  
and go to Step F.  
E Press the {Function} key.  
17  
Transmission Features  
E Enter the SEP code on the ten key  
J Do one of the following:  
pad and then press the {Yes} key.  
• If you wish to enter a space,  
press the {Yes} key.  
Y/N  
SID? (I)  
TRANSMIT  
Y/START  
F Do one of the following:  
• Press the {No} key.  
• If you wish to set the SID code,  
press the {Yes} key.  
K Press the {Start} key.  
3
TRANSMIT Y/START  
2345S9999P1234Ikkkkk  
• To skip SID, press the {No  
}
key and go to step H.  
G Enter the SID code on the ten key  
pad, and then press the {Yes} key.  
Y/N  
PWD? (W)  
H Do one of the following:  
• If you wish to set the PWD  
code, press the {Yes} key.  
TRANSMIT Y/START  
345S9999P1234Ikkkkkk  
• To skip PWD, press the {No  
}
key and go to step J.  
I Enter the PWD code on the ten  
key pad, and then press the {Yes  
key.  
}
Y/N  
SPACE?  
18  
Sending a Fax Using an External Telephone  
Sending a Fax Using an External  
Telephone  
You can send a fax message using the  
handset. (External telephone is re-  
quired.)  
A Set the document, and then pick  
up the handset.  
3
B Dial the other party.  
C If you hear a voice, continue your  
conversation as you would nor-  
mally.  
If you hear a high-pitched tone  
instead of a voice  
A Press the {Start} key.  
Go to step E.  
D When you are ready to send your  
fax message, ask the other party to  
press the {Start} key.  
E Replace the handset.  
19  
Transmission Features  
Phoning and Faxing on the Same Call  
This feature is available when you  
connect the optional handset or the  
external telephone.  
To Talk before Sending a Fax  
A Pick up the handset.  
3
B Dial the other party.  
Note  
Do not press the {Start} key.  
C If you hear a voice, continue your  
conversation as you would nor-  
mally.  
If you hear a high-pitched tone  
instead of a voice  
A Place your fax message in the  
feeder, and then press the  
{
Start} key.  
Go to step E.  
D When you are ready to send your  
fax message, place your message  
in the feeder, and then ask the  
other party to press the {Start  
key.  
}
E Replace the handset.  
20  
Tone Signals  
Tone Signals  
On this model the {*} key on the ten  
E Enter the digits that you need to  
use the remote facility. After you  
have finished your business with  
the remote facility, hang up.  
key pad is used as the Tone key.  
Some organizations offer you a spe-  
cial service by telephone, which you  
can access by transmitting Touch tone  
or DTMF tones. If your phone service  
provides only pulse dialing, or if you  
are calling over a digital network, the  
ability to generate Tone Signals will  
allow you to access these services.  
Note  
Do not press the {Start} key.  
3
First, dial the other party. When you  
are through to the other end, press the  
Tone key and enter the code number  
that is needed to access the required  
feature at the other terminal. You do  
not need to press the Tone key if your  
machine is set up for dialing in Tone  
Dial (DTMF) mode.  
Using the Tone Key  
A Make sure that the machine is in  
standby mode, and that there is  
no document in the feeder.  
B Pick up the handset, or press the  
{
On Hook Dial} key.  
C Dial the remote facility. Do not  
press the {Start} key.  
Note  
If your telephone line type is  
DTMF (Tone Dial), go to step E.  
D After your line is connected to the  
remote facility, if your telephone  
line type is Pulse Dial, press the  
{
*
} key on the ten key pad.  
A dot appears in the display.  
21  
Transmission Features  
Transmission Functions  
Closed Network  
(Transmission)  
Blank Sheet Detect  
This feature is designed to help you  
avoid mistakes while scanning in  
documents.  
This feature helps to stop you from  
accidentally sending a fax message to  
a terminal that is outside your fax net-  
work.  
If you try and scan in an almost com-  
pletely blank document, an alarm  
sounds to warn you. Make sure the  
document is not blank, and is set the  
correct side.  
3
The ID Codes of the communicating  
machines are checked. If they are not  
the same, the communication is  
stopped.  
• Transmission is not cancelled even  
if the machine detects the docu-  
ment is blank.  
If you are interested in this feature,  
change the user parameter Switch 06  
bit 2 to 1. (Function 63)  
• With Immediate Transmission, the  
alarm sounds immediately.  
Note  
• With Memory Transmission, the  
alarm sounds as soon as the docu-  
ment has been scanned. If you  
press the {Stop} key while the  
BLANK DOCUMENT message is  
shown, the "Cancel Transmission"  
display appears.  
This feature may not be reliable if  
you are communicating with a ter-  
minal produced by a different  
manufacturer.  
Reference  
ID Code: see P.66 “Storing the ID  
Code”  
• As the alarm sounds, the BLANK  
DOCUMENTmessage appears.  
Closed Network (Reception): see  
P.30 “Closed Network (Reception)”  
• You can turn Blank Original Detect  
on or off with the User Parameters  
(Function 63 See P.58 “User Param-  
eters”). When shipped, this feature  
is turned on by default.  
• This feature is not supported in  
Copy mode.  
22  
More Transmission Functions  
More Transmission Functions  
The following functions are useful  
when sending faxes.  
Printing Part of the Image on the Re-  
port (Switch 04, Bit 7)  
For reference purposes, the ma-  
chine prints the first few inches of  
the fax message on the following  
reports.  
Checking if a Transmission  
was Successful  
• Communication Result  
• File Reserve  
Unless otherwise indicated, the auto-  
matic printing of these reports can be  
turned on or off by changing the bit of  
the user parameters (see P.58 “User  
Parameters”.  
3
• Communication Failure Report  
Automatic Redialing  
Journal (Switch 03, Bit 7)  
The machine will automatically redial  
the other party if any of the following  
conditions occur.  
This report gives details on each  
communication made by your ter-  
minal. It is automatically printed  
out after 50 transmissions and re-  
ceptions.  
• The other party was busy  
• There was no reply from the other  
party  
Communication Result Report (Mem-  
ory Transmission) (Switch 03, Bit 0)  
This report is printed out after  
memory transmission, showing  
whether it was successful or not. If  
you have switched this report off, a  
Communication Failure Report  
will be printed only when a com-  
munication fails.  
• The message was rejected by the  
machine at the other end because  
of excessive errors (in this case, re-  
dialing will only take place if  
Memory Transmission was used).  
Note  
The number of redials and redial-  
ing interval varies according to  
your locale.  
Communication Failure Report (ON if  
Communication Result Report is OFF)  
This report is printed if a memory  
transmission failure occurred, af-  
ter a job is completed. It is only  
printed if the Communication Re-  
sult Report is switched off, and in  
the event of a communication fail-  
ure.  
The number of redials may differ  
according to the line of PABX  
used.  
The redialing interval may be ad-  
justed by service representative.  
During redialing, the number be-  
ing dialed is displayed as shown  
below.  
Polling Result Report (Switch 03, Bit 4)  
This report is printed after your  
machine polls a message from an-  
other machine.  
2125551234  
DIALING  
23  
Transmission Features  
Note  
Batch Transmission  
You can have up to 35 fax messag-  
es in the same batch.  
This feature will save communication  
costs if you often send more than one  
message to the same location.  
Reference  
Sending at a Specific Time: see P.3  
“Sending at a Specific Time (Send  
Later)” .  
If various people in your office send  
messages to the Tokyo branch office,  
sending all these messages on sepa-  
rate calls can be expensive. It is cheap-  
er to send them all together on the  
same call. You can further cut costs by  
sending out batches during off-peak  
hours. To do so, simply create Key-  
stroke Programs that use Send Later  
to send to those common destina-  
tions.  
Turning Batch Transmission On/Off  
3
To turn Batch Transmission on or off,  
adjust bit 4 of switch 06 in the User  
Parameters. (See P.58 “User Parame-  
ters”).  
Instruct people in your office to store  
all faxes for the Tokyo branch in the  
memory, using Send Later. The se-  
lected time of transmission must be  
the same for each message that you  
wish to include in the batch. Then,  
when that time comes, the messages  
will all be sent out on the same call, or  
‘batched’.  
You can set up more than one batch.  
In an example, you could set up a  
batch for Tokyo at, say, 1 am, a batch  
for Hong Kong at 2 am, a batch for  
London at 3 am, and so on.  
Also, when you send a fax message, if  
there is a message in the memory  
waiting for transmission to the same  
telephone number, it will be sent out  
with your message. This will only  
happen if the message already in the  
memory is waiting for retransmission  
(for example, because the line was  
busy on the first attempt).  
24  
More Transmission Functions  
Dual Access  
Dual Access means that even if the machine is already carrying out a task, you  
may be able to operate the machine.  
For instance, if your machine is currently receiving a long fax message, but you  
want to send a message and go back to your desk without having to wait by the  
machine, you can place your message in the feeder, select the required transmis-  
sion features, dial the number, and press Start. Your message will be scanned  
and stored to memory while the machine is still receiving. This means that you  
can take your fax back to your desk before it is actually sent. However, to be sure  
whether your transmission was successful or not, keep an eye open for Error Re-  
ports (or check the Journal).  
3
The following table shows which features can operate simultaneously on your  
machine.  
Job that you wish to carry out at the same time  
Job Currently in Progress  
1. Storing to Memory  
2. Printing from Memory  
3. Copying  
1
×
2
×
3
×
4
×
5
×
×
×
×
6
×
7
×
8
×
9
×
×
×
×
×
×
×
×
4. Printing an Automatic Re-  
port  
×
×
5. Immediate Transmission  
6. Memory Transmission  
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
7. Receiving and Printing a Fax  
8. Receiving a Fax to Memory  
×
×
×
×
×
×
×
×
9. Transmitting a Service Re-  
port  
×
×
×
10. PC Print*  
11. PC Scan*  
12. PC Fax*  
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
×
• *: PC Interface Kit required  
: Possible  
×: Impossible  
25  
Transmission Features  
Note  
Parallel Memory Transmission  
Normal Memory Transmission still  
takes place when using the follow-  
ing:  
With this feature the machine can call  
destinations while scanning docu-  
ments. Compared with normal Mem-  
ory Transmission where the machine  
calls once all the documents have  
been stored, it is quick to verify  
whether a connection has been made  
or not.  
• Send Later  
• Specify Multiple Destinations  
When using Parallel Memory  
Transmission, page numbers are  
not printed at the other end. If you  
want page numbers printed, use  
Printing the Page Number of the  
optional feature for transmission.  
(See P.4 “Page Numbering (Page  
Count)”.)  
Additionally, as scanning finishes  
more quickly than Immediate Trans-  
mission, it is useful if you want to  
take the document back to your desk  
immediately. However, if the connec-  
tion cannot be made (for example if  
the line is busy), normal Memory  
Transmission takes place.  
3
After a Parallel Memory Transmis-  
sion fails, a communication result re-  
port or a communication failure  
report is printed.  
Important  
The file is erased if any of the fol-  
lowing happen during transmis-  
sion:  
• The Stop key is pressed.  
• There is not enough memory  
available.  
• A document becomes jammed.  
Limitation  
If the amount of available memory  
is less than 50 %, you cannot use  
Parallel Memory Transmission.  
26  
Printed Reports  
Printed Reports  
You can have reports printed from  
your machine automatically, or print  
them out yourself.  
Journal (Switch 03, Bit 7)  
This report gives details on each com-  
munication made by your terminal. It  
is automatically printed out after 50  
transmissions and receptions.  
File Reserve Report (Switch  
03, Bit 2)  
If you switch this report on, it is print-  
ed immediately after you store a doc-  
ument in memory for Memory  
Transmission. It gives the file num-  
ber, the time that it was stored, and  
the destinations (including any  
Group numbers that were selected).  
3
Transmission Result Report  
(Switch 03, Bit 5)  
This report is printed out after imme-  
diate transmission showing whether  
it was successful or not.  
Printing Part of the Image on the Re-  
port (Switch 04, Bit 7)  
Communication Result Report  
(Memory Transmission)  
(Switch 03, Bit 0)  
For reference purposes, the ma-  
chine prints the first few inches of  
the fax message on the following  
reports.  
This report is printed out after memo-  
ry transmission showing whether it  
was successful or not. If you have  
switched this report off, a Communi-  
cation Failure Report will be printed  
only when a communication fails.  
• Communication Result  
• File Reserve  
• Communication Failure Report  
CommunicationFailureReport  
(On if Communication Result  
Report is Off)  
This report is printed if a memory  
transmission failure occurred, after a  
job is completed. It is only printed if  
the Communication Result Report is  
switched off, and in the event of a  
communication failure.  
27  
Transmission Features  
Report Formats  
ZDRH200N.eps  
* * * COMMUNICATION RESULT REPORT (MAR.24.2001 9:19PM) * * *  
FAX HEADER XYZ COMPANY  
RESULT PAGE  
FILE MODE  
OPTION  
ADDRESS (GROUP)  
3
* * * JOURNAL (MAR.24.2001 11:07PM) * * *  
FAX HEADER XYZ COMPANY  
<TX>  
DATE  
TIME  
ADDRESS  
ADDRESS  
MODE  
MODE  
TIME  
TIME  
PAGE RESULT PERS.NAME FILE  
<RX>  
DATE  
TIME  
PAGE RESULT PERS.NAME FILE  
ZDRH200E  
The Mode Column  
See the bottom of the Journal for a full listing of symbols on the Journal. On  
other reports a code is given, informing the type of communication. These  
codes are explained below.  
The Result Column  
OK: Successful communication  
E: An error occurred  
The Footnote on the Journal  
Transmission counter: Total number of transmitted pages  
Reception counter: Total number of received pages  
28  
4. Reception Features  
General  
As soon as the machine is back in  
working condition, messages stored  
in memory will be printed. The Re-  
ceive File indicator will turn off and  
the messages will be erased from  
memory.  
Printing Messages that Have  
Been Received into Memory  
(Substitute Reception)  
If the Receive File indicator is lit, a  
message was stored in memory using  
substitute reception. This could be be-  
cause the machine ran out of paper or  
toner, or because the Power Saver has  
turned off the print engine.  
Note  
If a message comes in while you  
are copying, the fax machine will  
store the message in memory and  
the Receive File indicator will  
light. The message will be printed  
as soon as copying is done.  
Check the following items and solve  
the problems, and the machine goes  
back to the working condition.  
To turn substitute reception off or  
back on, set bit 0 of user parameter  
switch 05. See P.58 “User Parame-  
ters”.  
• While the Power Saving Timer (see  
P.56 “Saving Energy with the Power  
Saving Timer”) is active and the  
heater off, press Energy Saver Key  
for the machine go back to the  
working condition.  
Rejecting Messages from Senders who  
do not Identify Themselves  
• When ADD PAPER appears in the  
display, your fax machine is out of  
paper. Add paper (see Chapter 4,  
“Loading Paper in the Main Cas-  
sette”in the Basic Features manu-  
al).  
Your fax machine can reject incoming  
messages lacking an identifier signal.  
Follow the user parameter procedure  
on to enter these settings.  
Switch 05, bit 1  
• When ADD TONER appears in the  
display, your fax machine is out of  
toner. Change the toner cassette  
(see P.99 “Replacing the Toner Cas-  
sette and Cleaning Pad”).  
• 0: Accept such messages  
• 1: Reject such messages  
Reference  
User Parameter: see P.58 “User Pa-  
rameters”  
• Otherwise, there might be a paper  
jam (see P.78 “Clearing a Copy, Fax,  
or Print Jam”) or an open cover.  
29  
Reception Features  
If the Telephone Rings Continuously  
Receiving Message in  
Telephone Mode  
A Pick up the handset and speak to  
the other party.  
This mode is active when the Manual  
Receive indicator is lit. You have to  
answer the call yourself and decide  
whether it is a fax or a telephone call.  
The procedure for answering a call is  
as follows:  
If you hear a high-pitched tone  
A A fax is coming in. Press the  
{
Start} key then hang up.  
A Pick up the handset of the option-  
al handset or the external tele-  
phone.  
If the caller wants to send you a  
fax  
4
A Press the  
{
Start  
}
key after  
B Listen to the other end.  
speaking. Then hang up.  
If you hear a voice  
Note  
If nothing happens after you  
press the {Start} key the tele-  
phone may not be properly  
connected.  
A Continue your conversation as  
you would normally.  
If you hear a fax tone  
Closed Network (Reception)  
A Remove any documents from  
the feeder, press the {Start} key  
then replace the handset.  
This feature may help you to prevent  
reception of excessive junk fax mail.  
The machine will start receiv-  
ing.  
The ID Codes of the communicating  
machines are checked. If they are not  
the same, the communication is  
stopped.  
Answering the Telephone  
Note  
This feature is available when you  
connect the optional handset or exter-  
nal telephone.  
This feature may not be reliable if  
you are communicating with a ter-  
minal produced by a different  
manufacturer.  
Note  
If the telephone rings just once, a  
fax is coming in. Do not pick up the  
handset.  
If you are interested in this feature,  
contact your service representa-  
tive.  
Reference  
ID Codes: see P.67 “Programming  
the ID Code”  
Closed Network (Transmission):  
see P.22 “Closed Network (Transmis-  
sion)”  
30  
Printing Options  
Printing Options  
As printing options, the Reverse Or-  
der Printing, and Printing the Center  
Mark are available.  
Page Length Reduction  
If the machine receives a page that is  
longer than the paper in the cassette,  
the machine reduces the length of the  
received image so that it will fit on  
one page.  
Reverse Order Printing  
Normally, the machine prints the  
pages of received messages in the or-  
der that they were received uncollat-  
ed.  
The image length is within the follow-  
ing limits.  
Paper size in the cas- Maximum reducible  
However, with Reverse Order Print-  
ing, the machine will collate the se-  
quence by printing the message from  
the last page first collated. This will  
make it easier to distribute the re-  
ceived fax messages, and make read-  
ing them more convenient.  
4
sette  
Letter  
Legal  
A4  
length  
14.4''  
18.3''  
15.3''  
17.0''  
F4  
Preparation  
Reverse Order Printing will not  
take place unless you switch it on  
beforehand.  
To switch this feature on or off, see  
the User parameters. (see P.58 “User  
Parameters”(Switch 10 Bit 0)).  
Center Mark  
If you switch this feature on, 2 marks  
at the center-top and center-left are  
printed on incoming fax messages.  
This makes it easy for you to position  
the hole puncher correctly when you  
file away the received fax messages.  
To switch this feature on, see the User  
Parameters. (see P.58 “User Parame-  
ters”(Switch 02 Bit 1)).  
Note  
The center mark is not printed  
when you use the machine for  
making copies.  
31  
Reception Features  
If Incoming Messages Do Not Fit on Paper  
Breaking Down Large Format Messages  
If the incoming document is longer than the paper in your fax machine, the ma-  
chine will split it into multiple sheets. The tail end of the message will be repro-  
duced at the head of the next page. The images overlap each other by 10 mm.  
(You can ask a service representative to turn off the overlap.)  
4
32  
5. Copying  
Copying  
If you need to make a copy of some-  
thing, and there is no copier available,  
use your fax machine. Just place your  
original in the feeder, and press the  
D Enter the number of copies that  
you need.  
Note  
{
Copy} key.  
Example: 2 copies, press {2} on  
the ten key pad.  
Note  
By default, copies are made at De-  
tail resolution. To change to Stan-  
dard , press the Resolution key.  
COPY MODE  
LT LG  
02 SETS  
iA4  
This machine makes copies in  
the order P1, P2, P3, P1, P2, P3  
(for example, when making 2  
copies of a 3 page document).  
A Place your original in the feeder.  
TRANSMIT OPTIONi  
DIAL FAX NUMBER  
E Press the {Start} key.  
B Press the {Copy} key.  
COPY MODE  
iLT LG  
01 SETS  
A4  
C If you have the optional second  
paper cassette, or optional multi-  
purpose feeder you can select the  
paper size by pressing V.  
Note  
LT = letter, LG = legal  
The display shows that you se-  
lect the A4 size.  
COPY MODE  
LT LG  
01 SETS  
iA4  
33  
Copying  
5
34  
6. Facsimile User Tools  
Programs  
If you regularly send to a particular  
destination or set of destinations us-  
ing the same features, you can save a  
lot of repetitive the ten key pad oper-  
ation by storing the features and des-  
tinations in a Keystroke Program.  
Storing a Program  
A Make sure that the machine is in  
standby mode.  
Keystroke Programs are stored as  
Quick Dial Keys.  
READY 100% 10:00AM  
SET DOC. OR DIAL NO.  
• If you store a Keystroke Program  
into a Quick Dial Key, that Quick  
Dial Key cannot be used for any  
other purpose.  
B Place a sheet of paper into the  
feeder.  
• Be sure to store your Keystroke  
Program in a vacant Quick Dial  
Key.  
TRANSMIT OPTIONi  
DIAL FAX NUMBER  
Example: Let us say that you normal-  
ly send a daily report to locations A,  
B, and C at 5:00 p.m.(using Sending at  
a Specific Time). Store these instruc-  
tions as a Keystroke Program. Then  
every day, you will only have to place  
the report in the document feeder,  
then press that key to set up the trans-  
mission.  
Note  
Skip step B if you are making a  
Polling Reception program.  
C Select all required features and  
telephone numbers as you would  
normally do.  
Note  
Resolution, and halftone cannot  
be stored in a keystroke pro-  
gram.  
Reference  
Sending at a Specific Time: see P.3  
“Sending at a Specific Time (Send  
Later)” .  
D Press the {Quick Dial} key that you  
wish to store the program in.  
PROGRAM  
PROGRAM?  
Y/N  
Note  
Example: 01 of the Quick Dial  
Make sure that this key is va-  
cant.  
35  
Facsimile User Tools  
E Press the {Yes} key.  
C Press the {Yes} key to program a  
label for this program.  
QUICK 01 TO PROGRAM  
NO KEY TO CLEAR  
a01 ABC  
kkkkkkkkkkkkkkkkkkkk  
F Press the Quick Dial key where  
this program is being stored. In  
this example, press the Quick  
Dial {01}.  
D Input your label, using the Quick  
Dial keys.  
a01 ABC Y/N  
DAILY REPORTkkkkkkkk  
The procedure that you just stored  
will now begin.  
Reference  
If you do not wish to use the  
procedure now  
How to enter the label: see  
Chapter 3, "Entering Charac-  
ters" in the Basic Features man-  
ual.  
A Press the {Stop} key immedi-  
ately.  
E Press the {Yes} key.  
Labeling a Program  
6
ak QUICK/hi  
PRINT LISTh/SEARCHi  
If you store a label for your keystroke  
programs, the label will appear on the  
display when you use the program.  
To label another program  
A Press {Function} {3} {4}, and then  
A Go to step B.  
the {Yes} key.  
F Press the {Function} key to return  
ak QUICK/hi  
PRINT LISTh/SEARCHi  
to standby.  
Using a Program  
Note  
If you press W and the {Start  
}
Before using a program, make sure  
that the machine is in standby mode.  
key, a Program List will be  
printed.  
B Press the Quick Dial key that  
holds the program that you wish  
to label and press the {Yes} key.  
Transmission program  
A Place your document in the feed-  
er.  
a01  
PROGRAM LABEL?  
Y/N  
TRANSMIT  
DIAL FAX NUMBER  
OPTIONi  
Note  
Example: {01} of the Quick Dial  
Key and the {Yes} key.  
36  
Programs  
B Press the programmed {Quick Di-  
C Press the {Yes} key.  
al} key.  
a08  
PROGRAM LABEL?  
Y/N  
Note  
The program begins at once.  
To erase this program  
Free Polling Reception Program  
A Press the {No} key.  
A Press the programmed {Quick Di-  
B Press the {Yes} key.  
al} key.  
To edit the program name  
2125551234  
SET DOC. OR DIAL NO.  
A Press the {Yes} key.  
B Edit the program name.  
C Press the {Yes} key.  
Note  
The program begins at once.  
D Either ;  
Reference  
Picking Up Messages Stored  
Elsewhere (Polling Reception ) :  
see P.7 “Calling to Request a Mes-  
sage (Polling)”.  
ak QUICK/hi  
PRINT LISTh/SEARCHi  
6
To edit or erase another program  
Erasing a Program / Changing  
the Program Label  
A Go to step B.  
To return to standby  
When you wish to delete a keystroke  
program, do the following:  
A Press the {Function} key.  
A Press {Function} {3} {4}, and then  
the {Yes} key.  
ak QUICK/hi  
PRINT LISTh/SEARCHi  
B Press the Quick Dial key that  
holds the program that you wish  
to erase, or scroll the Quick Dial  
using W and V.  
a08 CHANGE? Y/hi  
USED AS PROGRAM  
Note  
Example: {08} of the Quick Dial  
Key.  
37  
Facsimile User Tools  
User Function Keys (Function 35)  
There are two Function keys (F1 and  
B Press one of the User Function  
F2) on the operation panel.  
Keys.  
You can program each of these keys  
with a feature that you wish to use  
frequently.  
F2  
PROGRAM? Y/hi  
Store a User Function Code in the  
User Function Keys.  
Note  
Example: Press the {F2}.  
If the key is already used, the  
currently stored code is dis-  
played.  
Assigning a User Function  
Key  
You can program each of the User  
Function Keys with one of the follow-  
ing functions.  
C Press the {Yes} keys.  
F2  
CODE kk  
KPAD/SEARCHi  
Code  
01  
Function  
Journal  
6
D Enter the two-digit code for the  
function that you wish to store or  
search with W or V.  
02  
FAX HEADER ON  
GROUP KEY  
Dial Option  
03  
04  
05  
Batch Transmission  
Forwarding  
F2 Y/N/hi  
CODE 03 GROUP KEY  
06  
07  
Communication Result Re-  
port  
Note  
Example: Group Dial key, press  
08  
Counters  
{
03}.  
•F1 : Journal is default  
E Press the {Yes} key.  
To store a User Function Code, do the  
following procedure.  
F2  
Y/N/hi  
PROGRAMMED  
A Press {Function} {3} {5}, and then  
the {Yes} key.  
F Press the {Function} key.  
Note  
At this time, you can print a  
User Function List if you press  
W {Start}.  
Fk F1-F2/hi  
PRINT LISTh/SEARCHi  
38  
User Function Keys (Function 35)  
Using a User Function Key  
Clearing a User Function Key  
A Press the {F1} or {F2} key.  
A Press {Function} {3} {5}, and then  
the {Yes} key.  
B Use the function as normal.  
Fk F1-F2/hi  
PRINT LISTh/SEARCHi  
Reassigning a User Function  
Key  
B Press the user Function key that  
you wish to erase.  
A Press {Function} {3} {5}, and then  
Note  
the {Yes} key.  
Example: {F2  
}
Fk F1-F2/hi  
PRINT LISTh/SEARCHi  
F2  
CHANGE? Y/hi  
GROUP KEY  
C Press the {Yes} key.  
F2  
B Press the user Function key that  
you wish to change.  
6
F2  
CHANGE? Y/hi  
Y/N/hi  
GROUP KEY  
C Press the {Yes} key.  
F2  
CODE 03 GROUP KEY  
D Press the {No} key.  
E Press the {Yes} key, and then the  
Y/N/hi  
{
Function} key.  
CODE 03 GROUP KEY  
D Press the {No} key.  
E Press the {Function} key.  
39  
Facsimile User Tools  
Reports You Can Print Out Yourself  
You can print these reports at any  
time by following the steps below.  
To print the Speed Dial list  
A Press the {No} key.  
Telephone Number List  
(Function 43)  
SELECT LISTS  
QUICK DIAL LIST?  
Y/N  
Y/N  
You can obtain a list of all the phone  
numbers stored in the machine. (You  
can also obtain a list of stored num-  
bers as you edit them. See Chapter 3,  
”Storing and Editing Fax Numbers  
(Function 31 & 32)”in the Basic Fea-  
tures manual. See Chapter 3, “Storing  
and Editing a Group of Fax Numbers  
(Function 33)”in the Basic Features  
manual.  
B Press the {No} key.  
SELECT LISTS  
SPEED DIAL LIST?  
C Press the  
{
Yes}  
and  
{Start}  
keys.  
START  
A Press {Function} {4} {3}, and then  
6
the {Yes} key.  
To print the Group Dial list  
ALL LISTS? START/N  
QUICK/SPEED/GROUP  
A Press the {No} key.  
SELECT LISTS  
QUICK DIAL LIST?  
Y/N  
Y/N  
Y/N  
To print all the numbers (Quick  
Dial, Speed Dial, and Group  
numbers)  
B Press the {No} key.  
A Press the  
{
start  
}
key. Then  
SELECT LISTS  
SPEED DIAL LIST?  
press the {Function} key and  
skip the following steps.  
C Press the {No} key.  
Three lists will come out.  
SELECT LISTS  
GROUP DIAL LIST?  
To print the Quick Dial list  
A Press {No} key.  
D Press the {Yes} key, and then  
the {Start} key.  
SELECT LISTS  
QUICK DIAL LIST?  
Y/N  
START  
B Press the {Yes} key, and then  
the {Start} key.  
START  
40  
Reports You Can Print Out Yourself  
Program List (Function 44)  
This list shows the contents pro-  
grammed as keystroke program with  
the Function 34.  
A Press {Function} {4} {4}, and then  
the {Yes} key.  
B Press the {Start} key to print out  
the program list.  
6
41  
Facsimile User Tools  
6
42  
7. Key Operator Settings  
Using Key Operator Settings  
F When the display is correct, press  
the {Yes} key, and then the {Func-  
tion} key.  
Setting the Date and Time  
(Function 91)  
A Press {Function} {  
access code { } {  
6
} and enter the  
Summer Time / Daylight  
Saving Time (Function 62)  
2
2
} { } { }. Press  
2
2
{
9} {  
1
}, and then the {Yes} key.  
Whenever local custom requires ad-  
vancing the clock or setting the clock  
back, use this feature. You can easily  
move the clock forwards when day-  
light saving time begins, and back  
when it ends.  
SAT */#/Y  
MAR 24 2001 01:35PM  
B Change the month using {  
#
} or  
{
*
} ({ } to scroll forward, or {  
#
*
} to  
scroll backward) on the ten key  
pad and press V to move the cur-  
sor.  
When you install the machine for the  
first time, take care that the setting is  
correct before you set the date and  
time.  
TUE KPAD/Y  
APR 24 2001 01:35PM  
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2} { } { }. Press  
2
2
{
6} {  
2
}, and then the {Yes} key.  
C Change the date with the ten key  
pad as {3} {0}.  
Y/NEXTi  
SELECT LINE  
MON KPAD/Y  
APR 30 2001 01:35PM  
Display might differ according to  
your local.  
D Type in the year and time with  
the ten key pad as {0} {1} {1} {0}  
B Press V until this display is shown,  
{
2} {5}.  
and then press the {Yes} key.  
MON */#/Y  
APR 30 2001 10:25PM  
Y/NEXTi  
SUMMER TIME/DST  
E Change AM/PM using {*} or {#}  
C Use the W and V on the scroll key  
to switch the feature on or off.  
This mode is off if the display is  
shown.  
on the ten key pad.  
MON */#/Y  
APR 30 2001 10:25AM  
SUMMER TIME/DST Y/hi  
ON iOFF  
43  
Key Operator Settings  
Scan Counter:  
D To store your setting, press the  
The number of pages that your ma-  
chine has scanned (including cop-  
ies)  
{
Yes} key.  
E Press the {Function} key to finish.  
Print Counter:  
The number of pages that your ma-  
chine has printed (including cop-  
ies, reports and lists.)  
Selecting the Display  
Language (Function 93)  
If you would rather use another lan-  
guage for messages and displays, fol-  
low the procedure below. The three  
languages are available: English,  
French, and Spanish.  
A Press {Function} {  
access code { } {  
} { }, and then the {Yes} key.  
6
} and enter the  
2
2} { } { }. Press  
2
2
{
9
4
TX :003256  
RX :002648  
A Press {Function} {  
6
} and enter the  
} { } { } { }.  
}, and then the {Yes  
access number {  
2
2
2
2
Press {  
key.  
9} {  
3
}
B Press the {Yes} key to check the  
SCAN and PRINT counter.  
SELECT LANGUAGE Y/hi  
ENGLISH  
SCAN : 003287  
PRINT : 002703  
B Use W and V to scroll through the  
C When you have finished, press  
7
available languages.  
the {Function} key.  
CHOIX LANGUE O/hi  
FRANCAIS  
Function Select  
C Press the {Yes} key, and then the  
Switching Forwarding On / Off (Function 62)  
{
Function} key to return to the  
ready state.  
Before you use Forwarding, you have  
to switch it on using Function 62. If it  
is switched off, the machine will not  
forward any incoming fax messages.  
Counters (Function 94)  
These counters will help you if you  
wish to keep a regular check on how  
many pages your machine has sent,  
received, and copied. The machine  
has the following counters:  
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2
} { } { }. Press  
2
2
{
6} {  
2
}, and then the {Yes} key.  
Y/NEXTi  
SELECT LINE  
TX Counter:  
The number of pages that your ma-  
chine has sent (transmitted)  
Display might differ according to  
your local.  
RX Counter:  
The number of pages that your ma-  
chine has received  
44  
Using Key Operator Settings  
B Scroll through the list of features  
D Press W or V to change the on or  
with V until this display is shown.  
off setting.  
E Press the {Yes} key, and then the  
Y/NEXTi  
FORWARDING ON/OFF  
{
Function} key.  
Switching Authorized Reception On / Off  
(Function 62)  
C Press the {Yes} key.  
FORWARDING  
ON iOFF  
Y/hi  
Before you use Authorized Recep-  
tion, you have to switch the feature  
on.  
D Change the on/off setting by  
A Press {Function} {  
access code { } {  
6
} and enter the  
pressing W or V.  
2
2
} { } { }. Press  
2
2
E Press the {Yes} key.  
{
6} {  
2
}, and then the {Yes} key.  
F Press the {Function} key to finish.  
Y/NEXTi  
SELECT LINE  
Selecting the Cassette (Function 62)  
Display might differ according to  
your local.  
Before you use Cassette Selection,  
you have to switch the feature on.  
B Press  
V
until this display is  
If you remove the optional second pa-  
per cassette, the cassette selection  
mode is automatically turned off.  
shown.  
7
Y/NEXTi  
A Press {Function} {  
access code { } {  
6
} and enter the  
AUTHORIZED ON/OFF  
2
2
} { } { }. Press  
2
2
{
6} {  
2
}, and then the {Yes} key.  
C Press the {Yes} key.  
Y/NEXTi  
AUTHORIZED  
ON iOFF  
Y/hi  
SELECT LINE  
Display might differ according to  
your local.  
D Press W or V to change the on or  
off setting.  
B Press  
V
until this display is  
E Press the {Yes} key, and then the  
shown.  
{
Function} key.  
Y/NEXTi  
CASSETTE ON/OFF  
C Press the {Yes} key.  
CASSETTE SELECT Y/hi  
ON iOFF  
45  
Key Operator Settings  
Switching the Power Saving timer On /  
Off (Function 62)  
Switching Memory Lock On/Off  
Preparation  
The Power Saving timer feature must  
be switched on using Function 62.  
Before you can use Memory Lock, you  
have to switch it on using Function 62.  
A Press {Function} {  
access code { } {  
6
} and enter the  
After you switch Memory Lock on,  
MEMORY LOCKwill appear on the display  
when the machine is in standby mode.  
2
2
} { } { }. Press  
2
2
{
6} {  
2
}, and then the {Yes} key.  
Note  
Y/NEXTi  
If you switch Memory Lock on, For-  
warding will be automatically disabled.  
SELECT LINE  
Display might differ according to  
your local.  
If you wish, you can prevent unidenti-  
fied senders from sending you mes-  
sages while Memory Lock is on. See  
P.70 “Receiving Confidential Messag-  
B Scroll through the list of features  
with V until this display is  
shown.  
es”  
.
A Press {Function} {  
6
}, and enter the  
access code { } {  
2
2} { } { }. Press  
2
2
Y/NEXTi  
POWERSAVERON/OFF  
{
6} {  
2
}, and then the {Yes} key.  
Y/NEXTi  
C Press the {Yes} key.  
7
SELECT LINE  
POWER SAVER  
ON iOFF  
Y/hi  
Display might differ according to  
your local.  
B Scroll through the features with V  
D Change the on/off setting by  
until following display is shown.  
pressing W or V.  
Y/NEXTi  
MEMORY LOCK ON/OFF  
POWER SAVER  
iON OFF  
Y/hi  
C Press the {Yes} key.  
E Press the {Yes} key, and then the  
Function} key to finish.  
{
MEMORY LOCK  
ON iOFF  
Y/hi  
D Change the on/off setting by  
pressing W or V.  
MEMORY LOCK  
iON OFF  
Y/hi  
E Press the {Yes} key.  
46  
F Press the {Function} key to finish.  
Using Key Operator Settings  
C Enter OWN NAME or FAX NUM-  
BER using the Quick Dial key  
and the ten key pad.  
Programming a List of  
Senders to Treat Differently  
(Function 81)  
NAME/NO. ABC Y/N  
XYZ COMPANYkkkkkkkkk  
You can enter a list of up to 30 identi-  
fications (OWN NAME, FAX NUM-  
BER and Wild Cards) for senders you  
wish to treat differently. For instance,  
for each identification in the list, you  
have the following options.  
Note  
Example: XYZ COMPANY  
Reference  
How to enter the characters: see  
Chapter 3, "Entering Charac-  
ters" in the Basic Features man-  
ual.  
• Authorized Reception: You can ac-  
cept their calls and reject all others  
(or vice-versa) with the Autho-  
rized Reception setting (See P.55  
“Rejecting or Accepting Messages  
from Specified Senders (Authorized  
Reception)”).  
D Press the {Yes} key.  
NAME/NO.  
STORE AS WILD CARD?  
Y/N  
• Specified Cassette Selection: You  
can choose to print their messages  
from the specified cassette.  
E Either:  
• Memory Lock: You can choose to  
lock their message in memory  
7
Store this OWN NAME as a wild  
card  
Programming the List of Senders  
(Special Senders)  
A Press the {Yes} key.  
A Press {Function} {  
cess code { } { } {  
} { }, and then the {Yes} key.  
6
} and enter ac-  
Otherwise  
2
2
2
} { }. Press  
2
{
8
1
A Press the {No} key.  
F Select whether you set this OWN  
NAME/FAX NUMBER as the spe-  
cial Senders for authorized recep-  
tion using V or W. (if yes: ON, if  
no: OFF)  
SETTING?  
PRINT LISTh/SEARCHi  
Y/hi  
Note  
At this time, you can print a  
Programmed Special Senders  
List by pressing W, and then the  
SET AUTHORIZED Y/hi  
iON OFF  
{Start} key.  
B Press the {Yes} key.  
G Press the {Yes} key.  
NAME/NO. ABChi  
kkkkkkkkkkkkkkkkkkkk  
SET MEM. LOCK Y/hi  
ON iOFF  
47  
Key Operator Settings  
H Select whether you set this OWN  
NAME/FAX NUMBER as the spe-  
cial terminal for specified Memo-  
ry Lock using V or W. (if yes: ON,  
if no: OFF)  
-Hints for programming the  
special senders  
You must specify the sender's identi-  
fication code (see Chapter 3, ”Initial  
Settings and Adjustments” in the Ba-  
sic Features manual) which could be a  
little different from their phone num-  
ber.  
SET MEM. LOCK Y/hi  
iON OFF  
I Press the {Yes} key.  
To get the other party's identification,  
call and ask for their FAX NUMBER  
or OWN NAME code.  
SET CASSE SLCT Y/hi  
iOFF  
ON  
Explain that you need the number  
programmed into their fax machine  
for identification purposes. Or, at-  
tempt a communication with their fax  
machine and print out a Journal re-  
port (see P.12 “Journal (Function 41)”).  
Read the identification under the  
OWN NAME or FAX NUMBER  
heading of the report.  
J Select whether you set this OWN  
NAME/FAX NUMBER as the spe-  
cial terminal for specified Cas-  
sette Selection using V or W. (if  
yes: ON, if no: OFF)  
SET CASSE SLCT Y/hi  
iON OFF  
7
K Press the {Yes} key.  
Editing the OWN NAME/FAX NUMBER  
for Special Terminals  
NAME/NO. ABC hi  
kkkkkkkkkkkkkkkkkkkk  
A Press {Function} {  
access code { } {  
} { }, and then the {Yes} key.  
6
} and enter the  
2
2
} { } { }. Press  
2
2
L Either:  
{
8
1
SETTING?  
PRINT LISTh/SEARCHi  
Y/hi  
To program another special  
terminal  
A Go to step C.  
B Press V to scroll through the list.  
When OWN NAME/FAX NUM-  
BER you want to change appears,  
press the {Yes} key.  
To finish  
A Press The {Function} key.  
NAME/NO.CHANGE? Y/hi  
XYZ COMPANY  
48  
Using Key Operator Settings  
C Edit the OWN NAME or FAX  
I Select whether you set this OWN  
NAME/FAX NUMBER as the spe-  
cial terminal for specified Cas-  
sette Selection using V or W. (if  
yes: ON, if no: OFF)  
NUMBER and press the {Yes} key.  
NAME/NO.  
XYZ COMPANY  
ABC Y/N  
SET CASSE SLCT Y/hi  
iOFF  
D Either:  
ON  
NAME/NO.  
STORE AS WILD CARD?  
Y/N  
J Press the {Yes} key.  
NAME/NO. ABC hi  
kkkkkkkkkkkkkkkkkkkk  
Store this OWN NAME as a wild  
card  
A Press the {Yes} key.  
To edit another special terminal  
A Go to step B.  
Otherwise  
K Press the {Function} key to finish.  
A Press the {No} key.  
E
Select whether you set this OWN  
NAME/FAX NUMBER as the special  
terminal for Authorized reception us-  
Erasing a Special Terminal  
A Press {Function} {  
access code { } {  
} { }, and then the {Yes} key.  
6
} and enter the  
7
ing  
V
or W. (if yes: ON, if no: OFF)  
2
2} { } { }. Press  
2
2
{
8
1
SET AUTHORIZED Y/hi  
iON OFF  
SETTING?  
PRINT LISTh/SEARCHi  
Y/hi  
F Press the {Yes} key.  
B Press  
V
to scroll the OWN  
SET MEM. LOCK Y/hi  
ON iOFF  
NAME/FAX NUMBER. And the  
OWN NAME/FAX NUMBER you  
want to change appears, press the  
{
Yes} key.  
G Select whether you set this OWN  
NAME/FAX NUMBER as the spe-  
cial terminal for Memory Lock us-  
ing V or W. (if yes: ON, if no: OFF)  
NAME/NO.CHANGE? Y/hi  
XYZ COMPANY  
SET MEM. LOCK Y/hi  
iON OFF  
C Press the {No} key, and then the  
{
Yes} key.  
D Press the {Function} key.  
H Press the {Yes} key.  
SET CASSE SLCT Y/hi  
ON iOFF  
49  
Key Operator Settings  
• Decide whether you want your  
machine to automatically print  
messages that it forwards (Func-  
tion 63).  
Forwarding  
Using this feature, you can send fax  
messages coming in from certain lo-  
cations on to another fax machine.  
The terminals that receive your for-  
warded messages are called “for-  
warding terminals”.  
• Select whether or not your ma-  
chine transmits a forwarding mark  
to be printed at the other end on  
the top of each page of the printout  
(Function 63).  
If other fax machines in your organi-  
zation have this feature, you can use  
Forwarding to set up distribution  
chains for incoming fax messages.  
Limitation  
If the OWN NAME/FAX NUM-  
BER of the machine sending you a  
fax is not the same as any of those  
that you have programmed into  
this feature, the message will not  
be forwarded.  
To set up Forwarding, program your  
machine as follows:  
• Program the phone numbers of the  
Forwarding Terminals that you  
will pass on messages to, together  
with the list of specified senders  
for each number (Function 82).  
Reference  
OWN NAME and FAX NUMBER:  
see Chapter 3, “Initial Settings and  
Adjustments”in the Basic Features  
manual  
• Specify the senders whose messag-  
es you want to forward (Ask the  
sending party what their OWN  
NAME/FAX NUMBER is. Or  
communicate with that terminal,  
print a Journal and read off the  
OWN NAME/FAX NUMBER).  
If the other party is using a ma-  
chine made by another maker,  
they may not be familiar with the  
terms OWN NAME or FAX NUM-  
BER. Explain that you are interest-  
ed in the telephone number that  
they stored in the machine for  
identification purposes (Function  
82).  
Journal: see P.12 “Journal (Function  
41)”.  
7
Wild Cards: see Chapter 3, “Wild  
Cards”in the Basic Features manual.  
Programming the Forwarding Feature  
(Function 82)  
This section shows you how to set up  
your machine to forward incoming  
fax messages to another location or  
locations.  
A Press {Function} {  
access code { } {  
} { }, and then the {Yes} key.  
6
} and enter the  
• Switch the Forwarding on (Func-  
tion 62).  
2
2} { } { }. Press  
2
2
{
8
2
• Select the messages to forward  
(Function 63).  
SETTING?  
PRINT LISTh/SEARCHi  
Y/hi  
• All messages from specified  
senders.  
• All messages except those from  
specified senders.  
To print a list  
A Press W to print a list.  
50  
Using Key Operator Settings  
B Press the {Yes} key.  
If you wish all incoming  
messages to be forwarded to this  
station  
FORWARD KPAD/hi  
kkkkkkkkkkkkkkkkkkkk  
A Press the {No} key.  
C Store a forwarding station num-  
FORWARD  
SET NAME/NO.?  
Y/N  
ber.  
FORWARD KPAD/Y/N  
2125551234kkkkkkkkkk  
Note  
Do not store any OWN  
NAMEs/FAX NUMBERs for  
it.  
Note  
Example: {  
2
} {  
1
} {  
2
} {5  
} {5  
}
B Go to step J.  
{5  
} { } { } {  
1
2
3
} {  
4}  
If your machine is behind a  
PBX, add the access code before  
the number, unless this for-  
warding station is an extension  
connected to the same PBX as  
your machine.  
F Type in an OWN NAME or FAX  
NUMBER.  
NAME/NO.  
XYZ COMPANY  
ABC Y/N  
D Press the {Yes} key.  
Reference  
How to enter characters, see  
Chapter 3, “Entering Charac-  
ters”in the Basic Features man-  
ual.  
7
E Press the {Yes} key to enter OWN  
NAMEs or FAX NUMBERs of cer-  
tain senders to be forwarded to  
this station.  
G Press the {Yes} key.  
NAME/NO. ABC hi  
kkkkkkkkkkkkkkkkkkkk  
NAME/NO.  
STORE AS WILD CARD?  
Y/N  
Note  
Messages from senders other  
than these OWN NAMEs or  
FAX NUMBERs will not be for-  
warded to this station.  
H Press the {Yes} key to store this  
OWN NAME as a wild card.  
FORWARD  
SET NAME/NO.?  
Y/N  
Otherwise  
A Press the {No} key.  
51  
Key Operator Settings  
I Press the {No} key.  
If you change the forwarding  
station's telephone number  
If you want to store another OWN  
NAME/FAX NUMBER  
A Edit this forwarding station's  
telephone number.  
A Press the {Yes} key and go  
back to step F.  
FORWARD KPAD/hi  
2125552234kkkkkkkkkk  
To store another forwarding  
station  
B Press the {Yes} key.  
If this forwarding station's  
telephone number is correct  
A Press the {No} key and go to  
step C.  
J Press the {Function} key.  
A Press the {Yes} key.  
FORWARD  
SET NAME/NO.?  
Y/N  
Editing the Forwarding Feature  
A Press {Function} {  
access code { } {  
} { }, and then the {Yes} key.  
6
} and enter the  
C Press the {Yes} key to change the  
2
2
} { } { }. Press  
2
2
OWN NAME/FAX NUMBER.  
{
8
2
NAME/NO. ABC hi  
kkkkkkkkkkkkkkkkkkkk  
SETTING?  
PRINT LISTh/SEARCHi  
Y/hi  
7
B Press V until the forwarding sta-  
If you do not change the OWN  
NAME/FAX NUMBER  
tion number you wish to edit ap-  
pears, and then press the {Yes  
key.  
}
A Press the {No} key and go back  
to step B to edit another for-  
warding number.  
FORWARD KPAD/Y/N  
2125551234kkkkkkkkkk  
D Change the OWN NAME/FAX  
NUMBER.  
To erase this forwarding station's  
number and all OWN NAMEs/  
FAX NUMBERs stored with it  
To edit OWN NAME's/FAX  
NUMBER's allocated to this  
number  
A Press the {No} key.  
A Press V until the OWN NAME/  
FAX NUMBER you wish to  
edit appears.  
FORWARD KPAD/Y/N  
kkkkkkkkkkkkkkkkkkkk  
B Press the {Yes} key to erase.  
NAME/NO.CHANGE? Y/hi  
XYZ COMPANY  
C Press the {Function} key to fin-  
ish.  
52  
Using Key Operator Settings  
F Press the {Yes} key to store it as a  
To add OWN NAMEs/FAX  
NUMBERs to this number  
wild card.  
A Enter an OWN NAME/FAX  
FORWARD  
SET NAME/NO.?  
Y/N  
NUMBER and press the {Yes  
}
key, and then go to step F.  
Otherwise  
NAME/NO.  
XYZ COMPANY  
ABC Y/N  
A Press the {No} key.  
G Press the {Function} key to finish.  
E Press the {Yes} key to edit or de-  
lete the OWN NAME/FAX NUM-  
BER.  
Edit or enter another OWN  
NAME/FAX NUMBER for this  
forwarding station:  
If you edit the OWN NAME/FAX  
NUMBER  
A Press the {Yes} key and go to  
step D.  
A Edit the OWN NAME/FAX  
NUMBER.  
To work on another forwarding  
station:  
NAME/NO.  
STORE AS WILD CARD?  
Y/N  
A Press the {No} key and go to  
7
B Press the {Yes} key and go to  
step B.  
step F.  
Important  
If you switch the forwarding  
on and program no OWN  
NAME/FAX NUMBER, all  
incoming messages are for-  
warded.  
If you delete the OWN NAME/  
FAX NUMBER  
A Press the {No} key.  
Important  
If you delete all the OWN  
NAMEs and FAX NUMBERs  
for a forwarding station, you  
must also delete the forward-  
ing station (see step B). If you  
do not do this, all incoming  
messages will be forwarded  
to that station.  
Selecting Which Messages to Forward  
To choose which messages are for-  
warded, adjust bit 7 of switch 08 with  
the User Parameters. Two settings are  
available.  
• Forward all incoming messages  
from specified senders (bit 7=0).  
B Press the {Yes} key and go  
• Forward all incoming messages  
except those from specified send-  
ers (bit 7=1).  
back to step D.  
(See P.58 “User Parameters” ).  
53  
Key Operator Settings  
Switching Local Printing On / Off  
Cassette Selection  
You can choose whether your ma-  
chine prints copies of messages that it  
forwards (by default, these messages  
are printed). To change this setting,  
adjust bit 6 of switch 11 with the User  
Parameters:  
About Cassette Selection  
This feature is only available if your  
machine has an optional second pa-  
per cassette, you can direct fax mes-  
sages from certain senders to be  
printed from the main cassette.  
• Bit 6=0 : Do not print  
• Bit 6=1 : Print  
(See P.58 “User Parameters” ).  
Note  
Example: Put yellow paper in the  
main cassette. Then, messages  
from the head office can be printed  
out on yellow paper; this will  
make it easy for you to see when a  
message from head office has ar-  
rived.  
Enabling and Disabling the Forwarding  
Mark  
The forwarding mark is printed at the  
receiving end on the top of each page  
of the fax messages that are forward-  
ed from your machine. This mark will  
help the operator at the other end to  
recognize messages that have been  
forwarded. If you wish, you can  
switch this mark off.  
A You must specify a list of send-  
ers (Function 81). See P.47 “Pro-  
gramming a List of Senders to  
Treat Differently (Function 81)”.  
B You must turn Cassette Selec-  
tion (Function 62). See P.45 “Se-  
lecting the Cassette (Function  
62)”.  
7
To switch the Forwarding Mark on or  
off, adjust bit 0 of switch 02 with the  
User Parameters:  
• Bit 1=0 : Forwarding mark off  
• Bit 1=1 : Forwarding mark on  
(See P.58 “User Parameters”).  
C Select the messages to be print-  
ed from the main cassette.  
a) All messages from specified  
senders.  
b) All messages except those  
from specified senders. (user  
parameters, switch 08, bit 4 and  
5; see P.58 “User Parameters”).  
Entering a List of Senders to Treat  
Differently (Function 81)  
How to enter a list of senders to treat  
differently, see P.47 “Programming a  
List of Senders to Treat Differently  
(Function 81)”.  
54  
Using Key Operator Settings  
If you accept them, the general public  
will not have access to your fax ma-  
chine. You accept messages only from  
a group of people you know.  
Selecting the Messages to be Printed  
from the Main Cassette  
You can select the messages to be  
printed from the main cassette (see  
P.58 “User Parameters” ) to enter the  
following settings.  
If you reject them, everyone will be  
able to send you messages except the  
people in the list. This is useful to re-  
ject the junk fax mail.  
Switch 08, Bit 4  
You have to set it with “1”  
You can store up to 30 identifications  
with this feature. You can program  
part of an identification and accept  
(or reject) messages from all senders  
whose identification contains that  
part. See Chapter 3, “Wild Cards” in  
the Basic Features manual.  
Switch 08, Bit 5  
• 0: Print messages from the spe-  
cial terminals from the main  
cassette.  
• 1: Print messages except from  
the special terminal from the  
main cassette.  
Entering a List of Senders to Treat  
Differently (Function 81)  
How to enter a list of senders to treat  
differently, see P.47 “Programming a  
List of Senders to Treat Differently  
(Function 81)”  
Rejecting or Accepting  
Messages from Specified  
Senders (Authorized  
Reception)  
7
This feature is called Authorized Recep-  
tion. It helps you reject junk fax mail.  
It lets you specify which terminals  
you wish to receive fax messages  
from; all others will be shut out.  
About Authorized Reception  
A You must specify a list of senders  
(Function 81). See P.47 “Program-  
ming a List of Senders to Treat Differ-  
ently (Function 81)”.  
B You must turn Authorized Recep-  
tion on (Function 62). See P.45  
“Switching Authorized Reception On  
/ Off (Function 62)”  
C You must set your machine to ac-  
cept or reject messages from send-  
ers in that list (Function 63). (user  
parameters, switch 08, bit 2 and 3;  
see P.58 “User Parameters” ).  
55  
Key Operator Settings  
A Press {Function} {  
cess code {  
} { } {  
} { }, and then the {Yes} key.  
6
} and enter ac-  
Saving Energy with the Power  
Saving Timer  
2
2
2
} { }. Press  
2
{
7
1
You can set sleep time to let the ma-  
chine go to saving energy condition  
and set the wake up time when it re-  
turns to standby mode the next morn-  
ing. During this Power Saver mode, a  
fax message received is stored in the  
memory and will be printed automat-  
ically the next morning after the wake  
up timer is activated.  
SET TIMER  
SUN  
Y/N/hi  
B Use W and V to scroll through the  
days of the week.  
SET TIMER  
TUE  
Y/N/hi  
As a typical example, you could pro-  
gram the heating element inside the  
printer to stay off at night and over  
the weekend. (You can program dif-  
ferent settings for every day of the  
week.)  
Note  
Example: Press V twice to go to  
Tuesday.  
C Press the {Yes} key  
To use the Power Saving timer, you  
must:  
TIMER#1 TUE  
ON FROM 12:00AM  
*/#/Y  
• Program the timers for each day of  
the week.  
D To change the ON to OFF, or the  
7
• Switch the Power Saving timer fea-  
ture on.  
other way round, press the {*  
} or  
{
#} keys.  
Note  
Setting the Power Saving Time (Function 71)  
Note  
While the Power Saving timer is  
active, all incoming calls are re-  
fused if the memory fills up.  
There are two timers for each  
day, each with an ON/OFF set-  
ting. “ON” means that the heat-  
er will switch on at the time  
indicated. “OFF” means that the  
heater will switch off at the time  
indicated.  
E Press V to move the cursor under  
-Example:  
the time.  
For Tuesday, set the Power Saving  
timer to switch the heater on at 9 a.m.  
and off at 6 p.m.  
TIMER#1 TUE KPAD/Y  
ON FROM 12:00AM  
56  
Using Key Operator Settings  
F Enter the time (9:00AM) : Press  
} { } { } { } from the ten key  
pad.  
L Press the {Yes} key.  
{
0
9
0
0
Note  
Go back to step B to program  
the timer for another day.  
TIMER#1 TUE */#/Y  
ON FROM 09:00AM  
If you want the heater on all  
day, set both timers to ON =  
12:00AM. If you want the heater  
off all day, set both timers to  
OFF = 12:00AM.  
G Set AM/PM using the {*} or {#}  
key.  
TIMER#1 TUE */#/Y  
ON FROM 09:00AM  
M Press the {Function} key to finish.  
H Press the {Yes} key.  
TIMER#2 TUE */#/Y  
OFF FROM 12:00AM  
I Press V to move the cursor under  
the time.  
TIMER#2 TUE KPAD/Y  
OFF FROM 12:00AM  
7
J Enter the time (6:00PM) : Press {  
0}  
{
6
} { } { } from the ten key pad.  
0
0
TIMER#2 TUE */#/Y  
OFF FROM 06:00AM  
K Set AM/PM using the {*} or {#}  
key.  
TIMER#2 TUE */#/Y  
OFF FROM 06:00PM  
57  
Key Operator Settings  
User Parameters  
Adjusting your machine sometimes requires that you change special settings  
called user parameters. For each user parameter, you must change a bit in a  
switch.  
A switch has eight bits. Each bit has a value of 1 or 0, and each bit is numbered  
0 to 7 from the right.  
Bit Values and Bit Numbers  
Bit Number  
Bit Value  
7
0
6
1
5
0
4
0
3
0
2
0
1
0
0
0
In the following example we will change bit 3 of switch 05 in the user parame-  
ters.  
A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {6} {3},  
and then the {Yes} key.  
The following display appears.  
SETTING?  
PRINT LIST h  
Y/h  
7
Note  
You can press the W key to see a list. Otherwise, press the {Yes} key.  
B Press the {Yes} key again and use W and V to change switches.  
Note  
For example, go to switch 05 by pressing V five times.  
KPAD/Y/hi  
SWITCH 05 :1000 0001  
C To change bit 3, press {3} on the ten key pad.  
Bit 3 will change from 1 to 0 or from 0 to 1.  
KPAD/Y/hi  
SWITCH 05 :1000 1001  
Note  
To change bit 0, press {  
0}. To change bit 1, press {1} and so on.  
D Press the {Yes} key, and then the {Function} key.  
58  
Using Key Operator Settings  
-List of all relevant user parameters  
Many bit settings have no effect and are not listed. (Never change these).  
SW  
Bit & Definition  
Settings  
00  
5, 4 : Default resolution when you send a mes- Bit: 5, 4  
sage  
0, 0: STANDARD*  
RESOLUTION  
0, 1: DETAIL  
1, 0: FINE  
1, 1: HALFTONE  
6: Default setting for transmission.  
0: Memory*  
1: Immediate  
TRANSMISSION MODE  
01  
02  
7: If you change any of resolution, transmission  
mode setting before making a transmission , then  
0: Off  
1: On*  
0: The setting(s) will not return to the home po-  
sition after the transmission.  
1: The setting(s) will return to the home position  
after the transmission.  
RETURN TO HOME POSITION  
0: Mark to be printed at the receiving side to dis- 0: Off  
tinguish messages that are sent from you ma-  
chine when it is acting as a forwarding station.  
1: On*  
7
FORWARDING MARK  
1: The center mark is not printed when the ma- 0: Off*  
chine is used for making copies.  
1: On  
CENTER MARK  
3: TSI Print  
0: Off*  
1: On  
TSI PRINT  
03  
0: Automatically print memory transmission reports. 0: Off  
1: On*  
COMMUNICATION RESULT REPORT(MEM-  
ORY TX)  
2: Automatically print storage reports for mem- 0: Off*  
ory transmission.  
1: On  
FILE RESERVE REPORT(MEMORY TX)  
4: Automatically print polling reception reports. 0: Off  
1: On*  
COMMUNICATION RESULT RE-  
PORT(POLLING RX)  
5: Automatically print immediate transmission 0: Off  
reports.  
1: On*  
TRANSMISSION RESULT REPORT  
7: Automatically print communication reports. 0: Off  
1: On*  
JOURNAL  
59  
Key Operator Settings  
SW  
Bit & Definition  
Settings  
04  
0: Printing the Confidential File Report  
0: Off  
1: On*  
CONFIDENTIAL FILE REPORT  
7: Include the first half of the first page with re- 0: Off  
ports?  
1: On*  
INCLUSION OF PART OF IMAGE  
05  
0: Store incoming faxes when machine is out of 0: Off  
supplies.  
1: On*  
SUBSTITUTE RECEPTION  
1: Allow automatic reception from senders that 0: Accept (Free)  
do not identify themselves.  
1: Reject (If no OWN NAME/  
FAX NUMBER received)*  
CONDITIONS OF MEMORY RECEPTION  
5, 4 : Restricted Access  
Bit: 5, 4  
0, 1: On  
0, 0: Off*  
RESTRICTED ACCESS  
6 : Level for the Energy Saving feature  
Bit: 6  
0: Heater off (Energy Saving  
Mode)*  
ENERGY SAVING  
1: Heater half cool (Fax Stand-  
by)  
06  
0: Default Setting for sending a header with  
each page.  
0: Off  
7
1: On*  
FAX HEADER PRINT  
2: Closed Network in Transmission.  
0: Disabled*  
1: Enabled  
CLOSED NETWORK TRANSMISSION  
4: Batch Transmission  
0: Off  
1: On*  
BATCH TRANSMISSION  
07  
2: Parallel Memory TX  
0: Off  
1: On*  
PARALLEL MEMORY TX  
60  
Using Key Operator Settings  
SW  
Bit & Definition  
Settings  
08  
3, 2: Authorized Reception  
(Can also use function 62)  
AUTHORIZED RECEPTION  
Bit  
3, 2  
X 0: Off*  
0, 1: Receive messages only  
from senders whose OWN  
NAME/FAX NUMBERs are  
programmed.  
1, 1: Receive messages only  
from senders whose OWN  
NAME/FAX NUMBERs are  
not programmed.  
5, 4: Cassette Select  
Bit  
(Optional Second Paper Cassette Required)  
CASSETTE SELECT  
5, 4:  
X, 0: Off  
0, 1: Print Special Terminal's  
messages using the main cas-  
sette, but do not print any oth-  
er with this cassette.*  
1, 1: Do not print Special Ter-  
minal's messages using the  
main cassette  
7, 6 : Forwarding  
Bit  
7, 6:  
FORWARDING  
7
X, 0: Off*  
0, 1: Forward messages only  
from senders whose OWN  
NAME/FAX NUMBERs are  
programmed.  
1, 1: Forward messages only  
from senders whose OWN  
NAME/FAX NUMBERs are  
not programmed.  
09  
1, 0: Memory Lock  
Bit  
1, 0:  
MEMORY LOCK  
X, 0: Off*  
0, 1: Messages from senders  
whose OWN NAME/FAX  
NUMBERs are programmed,  
are not printed unless you en-  
ter the Memory Lock ID.  
1, 1: Messages from senders  
whose OWN NAME/FAX  
NUMBERs are not pro-  
grammed, are not printed un-  
less you enter the Memory  
Lock ID.  
61  
Key Operator Settings  
SW  
Bit & Definition  
Settings  
10  
0: Reverse order Printing  
0: Off*  
1: On  
SORT  
7: Use dithering halftone (SPD) or standard half- 0: STD*  
tone (STD)  
1: SPD  
HALFTONE METHOD  
11  
2: Detect blank sheet  
0: Off  
1: On*  
DETECTION OF BLANK SHEET TRANS-  
MISSION  
6: Print the received message when it is acting as 0: Off  
a forwarding station  
1: On*  
PRINTED MEMORY TRANSFER FILES  
12  
13  
1: Distinctive Ring  
0: Off*  
1: On  
DISTINCTIVE RING  
1, 0: Access to the public telephone line  
Bit: 1, 0  
0, 1: Loop Start  
1, 0: Ground Start  
1, 1: Flash Start  
0, 0: PSTN*  
PABX/PSTN  
(Ground Start and Flash Start  
are not available in North  
America.)  
7
User Parameter Hints  
Changing your machine's default settings  
These are the settings your machine assumes immediately after it is turned  
on, after clearing the machine, or after you or the power saving reactivates it.  
Many of the user parameters determine your machine's default settings.  
Clear modes after sending or loading a fax message (Switch 01, Bit 7)  
Your machine can either reset itself or keep its settings (for a few minutes) af-  
ter it sends a fax message.  
Automatic reports  
Many types of automatic reports can be switched on or off. See P.23 “Checking  
if a Transmission was Successful”P.27 “Printed Reports” for details.  
Accepting messages when out of supplies (Switch 05, Bit 0)  
This is also called substitute reception. You can accept messages even when  
out of toner or paper by storing them in memory. See P.29 “Printing Messages  
that Have Been Received into Memory (Substitute Reception)”  
62  
Using Key Operator Settings  
Note  
Programming Personal Codes  
(Function 72)  
The Personal Code is a four digit  
code. It can have any value from  
0001 to 9999.  
The main advantage of Personal  
Codes is that they allow you to track  
machine usage. You can still use Per-  
sonal Codes to personalize your fax  
messages, by using the Label Inser-  
tion feature.  
You cannot register more than 30  
Personal Codes with Names and  
Confidential IDs in this machine.  
Reference  
Using Personal Codes: see P.6  
“Personal Codes”.  
Each user can be given a Personal  
Code. While programming, you can  
store the following items with each  
Personal Code:  
Journal: see P.12 “Journal (Function  
41)”.  
Confidential File Report: see P.72  
“Confidential File Report”.  
A name:  
This will be printed on reports,  
such as the JOURNAL, to identify  
the users of the machine.  
Confidential ID: see P.71 “Storing a  
confidential ID”.  
Receiving Confidential Messages:  
see P.70 “Receiving Confidential  
Messages”.  
A Confidential ID:  
This must be different for each Per-  
sonal Code, and different from  
your machine's Confidential ID. If  
somebody sends you a confiden-  
tial message, they can override  
your machine's Confidential ID  
with the Confidential ID stored  
with your Personal Code, if you in-  
form them of this ID. If so, the ma-  
chine will print a Confidential File  
Report that will inform you when  
the message has arrived. Then, you  
must input this Confidential ID to  
print the message.  
Storing a Personal Code  
7
A Press the {Function} {  
6
2
} and enter  
} { } { }.  
}, and then the {Yes  
the access code {  
2
} {  
2
2
Press {  
7
} {  
2
}
key.  
SETTING?  
PRINT LISTh/SEARCHi  
Y/hi  
Note  
If you press W and then the  
{
Start} key, a Personal Code List  
will be printed.  
B Press the {Yes} key.  
PERS. CODE KPAD/hi  
kkkk  
63  
Key Operator Settings  
C Enter a Personal Code that you  
want to store in your machine for  
later use.  
E Enter a name for this Personal  
Code using the Quick Dial keys  
or the ten key pad.  
PERSONAL CODE  
5477  
Y/N  
PERSONAL ABC Y/N  
JOHNSONkkkkkkkkkkkkk  
Note  
Note  
Example: {  
5
} {  
4
} {  
7} {  
7
} from  
Example: JOHNSON  
the ten key pad.  
Reference  
How to enter the label: see Chap-  
ter 3, "Entering Characters" in  
the Basic Features manual.  
If you input the wrong code  
A Press the {No} key and enter  
again.  
If you do not wish to store an ID  
D Press the {Yes} key to store the  
code.  
A Press the {No} key and go to  
step G .  
PERSONAL CODE  
PROGRAM LABEL?  
Y/N  
F Press the {Yes} key to store the  
name.  
To store the label for this  
personal code  
PERSONAL CODE  
SET CONFIDENTIAL ID  
Y/N  
7
A Press the {Yes} key and go to  
If you want to program the  
Confidential ID for this user  
step E.  
If you do not program a personal  
code  
A Press the {Yes} key.  
B Enter a Confidential ID for the  
personal code used by this us-  
er.  
A Press the {No} key and go to  
step G.  
C Press the {Yes} key.  
To enter another code  
A Go to step C.  
G Press the {Function} key to finish.  
64  
Using Key Operator Settings  
D Edit the label.  
Editing or Erasing a Personal Code  
To edit the label  
A Press {Function} {  
access code { } {  
} { }, and then the {Yes} key.  
6
} and enter the  
2
2
} { } { }. Press  
2
2
A Press the {Yes} key and go to  
{
7
2
step E .  
SETTING?  
PRINT LISTh/SEARCHi  
Y/hi  
PERSONAL CODE  
PROGRAM LABEL?  
Y/N  
B Scroll the personal code using V.  
If you do not edit the label  
PERSONAL CHANGE? Y/N  
5474  
A Press the {No} key and go back  
to step B to edit another per-  
sonal code. To finish, press the  
C Press the {Yes} key.  
{
Function} key.  
E Edit the name stored with this  
code. When the name is correct,  
press the {Yes} key.  
PERSONAL CODE  
5474  
Y/N  
To erase this Personal Code  
PERSONAL CODE Y/N  
SET CONFIDENTIAL ID?  
A Press the {No} key.  
7
B Press the {Yes} key and go  
back to step B to edit another  
personal code. To finish, press  
the {Function} key.  
To edit the Confidential ID stored  
with this code  
A Press the {Yes} key, and then  
the {No} key. Then enter the  
ID.  
To edit the contents of this code  
A Press the {Yes} key and go to  
step D.  
When the ID is correct  
A Press the {Yes} key twice.  
PERSONAL CODE  
PROGRAM LABEL?  
Y/N  
To enter or edit another code  
A Press the {No} key and go back  
to step B .  
F Press the {Function} key.  
65  
Key Operator Settings  
Restricted Access  
Storing the ID Code  
Use this feature to restrict access to  
the machine or monitor machine us-  
age by users or departments. When  
turned on, users must enter a previ-  
ously assigned code before they can  
use the machine.  
ID Codes are used with the following  
communication features. The same  
code must be used by all members of  
your fax network and all people you  
wish to communicate with using  
these features.  
• Calling to Request a Message (Poll-  
ing): see P.7 “Calling to Request a  
Message (Polling)”.  
Note  
When the machine is shipped, this  
feature is turned off by default.  
Turn it on or off with the User Pa-  
rameters. See P.58 “User Parame-  
ters”(Switch 05 Bit 4, 5)  
• Closed Network (Transmission):  
see P.22 “Closed Network (Transmis-  
sion)”.  
• Closed Network (Reception): see  
The machine returns to the state  
where a Personal Code must be en-  
tered to use the machine in the fol-  
lowing situations:  
P.30 “Closed Network (Reception)”  
Limitation  
Before programming the ID Code,  
confer with other users in your fax  
network to agree on an ID Code.  
This is because communications  
using ID Codes will fail if the codes  
are not the same.  
• The machine is not used for a  
certain time  
• A previously set document is  
removed  
7
• The current operation is com-  
pleted  
Features using ID Codes can only  
be used between terminals made  
by the same maker.  
When Restricted Access is turned  
on, incoming faxes are received  
and printed as normal.  
Note  
The ID Code can be any four-digit  
code (using digits 0 to 9 and letters  
A to F), except 0000 and FFFF.  
A Check that the Restricted Access  
display is shown.  
READY 100% 10:00AM  
PERSONAL CODE:kkkk  
B Input your personal code with the  
ten keys.  
C Press the {Yes} key.  
66  
Using Key Operator Settings  
Programming the ID Code  
Editing the ID Code  
To store an ID Code, do the following.  
If you want to change the ID Code, do  
the following.  
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2
} { } { }. Press  
2
2
A Press {Function} {  
access code { } {  
6
} and enter the  
{
6} {  
1
}, and then the {Yes} key.  
2
2
} { } { }. Press  
2
2
{
6} {  
1
}, and then the {Yes} key.  
Y/NEXTi  
Y/NEXTi  
SET OWN NUMBER  
SET OWN NUMBER  
B Press V until the following dis-  
play is shown.  
B Press V until the following dis-  
play is shown.  
Y/NEXTi  
Y/NEXTi  
SET POLLING ID  
SET POLLING ID  
C Press the {Yes} key.  
C Press the {Yes} key.  
POLLING ID  
kkkk  
KPAD  
POLL. ID CHANGE? Y/N  
1234  
D Enter the ID Code that you will be  
7
using.  
D Press the {Yes} key, and then the  
{
No} key.  
POLLING ID  
4363  
Y/N  
POLLING ID  
kkkk  
KPAD  
Y/N  
Note  
E Input a new ID.  
Example: {  
4
} {  
3
} {  
6} {  
3
} from  
the ten key pad.  
POLLING ID  
5433  
Do not use 0000 and FFFF.  
E Press the {Yes} key, and then the  
{
Function} key.  
Note  
Example: {  
5} {4} {3} {3} from  
the ten key pad.  
F Press the {Yes} key, and then the  
Function} key.  
{
67  
Key Operator Settings  
Storing a Memory Lock ID  
Locking Incoming Messages  
(Memory Lock)  
This can be any four-digit code (using  
digits 0 to 9), except 0000.  
If Memory Lock is switched on, the  
machine will not print any incoming  
fax messages. They will be kept in  
memory until you enter the Memory  
Lock ID that you previously stored in  
the machine. Messages received by  
Confidential Reception will not be  
printed when you input the Memory  
Lock ID.  
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2
} { } { }. Press  
2
2
{
6} {  
1
}, and then the {Yes} key.  
Y/NEXTi  
SET OWN NUMBER  
B Press V until the following dis-  
play is shown.  
Preparation  
To use Memory Lock, you must  
first:  
Y/NEXTi  
SET MEMORY LOCK ID  
• Store a Memory Lock ID (Func-  
tion 61).  
C Press the {Yes} key.  
• Switch Memory Lock on (Func-  
tion 62).  
LOCK ID  
kkkk  
KPAD  
To make Memory Lock more versa-  
tile you may choose to receive mes-  
sages from select locations into  
memory or exclude certain select lo-  
cations from coming into memory.  
You may:  
7
D Enter the Memory Lock ID that  
you will be using.  
LOCK ID  
6754  
Y/N  
• Specify the senders whose messag-  
es you want to be locked in memo-  
ry (Special Terminals). Do this by  
programming the OWN NAME's  
or FAX NUMBER's of these send-  
ers (Function 81).  
Note  
Example: {  
6} {  
7
} {  
5} {  
4
} from  
the ten key pad.  
• Select the messages to store in  
memory  
E Press the {Yes} key to store the  
ID.  
a) Only messages from Special Ter-  
minals.  
b) All messages except those from  
specified Terminals.  
F Press the {Function} key.  
(User Parameters, switch 09, bit 0  
and 1; see P.58 “User Parameters”.)  
Reference  
Receiving Confidential Messages:  
see P.70 “Receiving Confidential  
Messages”.  
68  
Using Key Operator Settings  
Editing the Memory Lock ID  
Programming Special Terminals for  
Memory Lock  
A Press {Function} {  
access code { } {  
6
} and enter the  
If you like to receive information  
from only select locations into Memo-  
ry lock, you can program the OWN  
NAME codes or FAX NUMBER codes  
of those locations. A terminal sending  
an incoming messages always identi-  
fies itself to your terminal. The identi-  
fication consists of an OWN NAME  
or a FAX NUMBER. When you speci-  
fy the senders for Memory lock, you  
must program a list of these codes.  
Program the list using Function 81  
called “Special Terminals” (see P.47  
“Programming a List of Senders to Treat  
Differently (Function 81)” ).  
2
2
} { } { }. Press  
2
2
{
6} {  
1
}, and then the {Yes} key.  
Y/NEXTi  
SET OWN NUMBER  
B Press V until the following dis-  
play is shown.  
Y/NEXTi  
SET MEMORY LOCK ID  
C Press the {Yes} key.  
LOCK ID CHANGE? Y/N  
5477  
Selecting Which Messages to Lock in  
Memory  
D Press the {Yes} key.  
You have to select either two:  
• Only Lock messages from Special  
Terminals.  
7
LOCK ID  
5477  
Y/N  
• Lock all messages except those  
from Special Terminals.  
E Press the {No} key and enter a  
To change this setting, adjust bit 1 of  
switch 09 with the User Parameters:  
new number.  
• Bit 1 = 0: Lock incoming messages  
in memory from special terminal  
LOCK ID  
5478  
Y/N  
• Bit 1 = 1: All incoming messages  
except those from specified termi-  
nal  
F Press the {Yes} key.  
G Press the {Function} key.  
(See P.58 “User Parameters”.)  
69  
Key Operator Settings  
Printing a Memory-Locked Message  
(Function 53)  
Receiving Confidential  
Messages  
If the Receive File indicator is blink-  
ing, a message has been stored using  
Memory Lock. Print it using the fol-  
lowing procedure.  
This feature is called Confidential Re-  
ception.  
If the other party sent you a message  
using Confidential Transmission, the  
message is stored in the memory, and  
not printed. The “Receive File” indi-  
cator on the operation panel blinks to  
inform you when a confidential mes-  
sage has come in. Also, if you have  
switched Confidential File Report on,  
the machine will print a report when-  
ever a confidential message comes in.  
Note  
If the Receive File indicator is  
blinking, an incoming fax message  
has been stored in the memory us-  
ing the Memory Lock feature or  
Confidential Reception feature.  
Reference  
To print the message using the  
Confidential Reception. (see P.70  
“Receiving Confidential Messages”  
Preparation  
For this feature to work properly,  
you must have stored a Confiden-  
tial ID in advance.  
A Press {Function} {  
5} {  
3
}, and then  
the {Yes} key.  
There is no need to do anything imme-  
diately. When you want to print the  
message, enter the Confidential ID.  
LOCK ID  
kkkk  
KPAD  
7
Note  
B Enter the Memory Lock ID.  
If the machine's Confidential ID  
does not work, contact the sender  
and check whether they used Con-  
fidential ID Override to override  
your ID. Print the Journal to find  
out who the sender is, if necessary.  
LOCK ID  
4633  
START/N  
Note  
If you have forgotten the ma-  
chine's Confidential ID, print a  
User Parameter List, or call a ser-  
vice representative for assistance.  
Example: {4} {6} {3} {3} from  
the ten key pad.  
C Press the {Start} key.  
You can also receive confidential  
message using 4–digit SUB codes.  
Reference  
User Parameter List: see P.59 “List  
of all relevant user parameters”.  
Confidential File Report: see P.72  
“Confidential File Report”.  
Journal: see P.12 “Journal (Function  
41)”.  
70  
Using Key Operator Settings  
Storing a confidential ID  
Editing the Confidential ID  
This can be any 4-digit code (using  
digits 0 to 9). It must be used to print  
any confidential messages that your  
machine has received.  
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2} { } { }. Press  
2
2
{
6} {  
1
}, and then the {Yes} key.  
Important  
Y/NEXTi  
If you do not store a Confidential  
ID, you will not be able to receive  
confidential messages.  
SET OWN NUMBER  
B Press V until the following dis-  
play is shown.  
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2
} { } { }. Press  
2
2
Y/NEXTi  
SET CONFIDENTIAL ID  
{
6} {  
1
}, and then the {Yes} key.  
Y/NEXTi  
SET OWN NUMBER  
C Press the {Yes} key.  
CONF. ID CHANGE? Y/N  
6754  
B Press V until the following dis-  
play is shown.  
D Press the {Yes} key.  
Y/NEXTi  
SET CONFIDENTIAL ID  
7
CONFID’L ID  
6754  
Y/N  
C Press the {Yes} key.  
E Press the {No} key and enter a  
CONFID’L ID  
kkkk  
KPAD  
new confidential ID code.  
Note  
D Enter the Confidential ID that  
Example: {8} {3} {5} {2}.  
you will be using.  
F Press the {Yes} key.  
CONFID’L ID  
6754  
Y/N  
CONFID’L ID  
8352  
Y/N  
Note  
G Press the {Function} key.  
Example: {  
6
} {  
7
} {  
5} {  
4
} from  
the ten key pad.  
E Press the {Yes} key.  
F Press the {Function} key.  
71  
Key Operator Settings  
Confidential File Report  
Setting the Access Number  
(Function 61)  
This report informs you when a confi-  
dential message has been received.  
Access number:  
You can store a separate Confidential  
ID with each of the Personal Codes. If  
the sender of the message uses Confi-  
dential ID Override, the sender can  
specify one of these IDs. If so, the  
Confidential File Report will contain  
the name stored with that Personal  
Code, drawing the attention of the in-  
tended receiver of the confidential  
message.  
If you select inside line, you must  
program the number which pro-  
ceeds the telephone number. If you  
program the number, a pause will  
be added automatically as soon as  
you press the number.  
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2} { } { }. Press  
2
2
{
6} {  
1
}, and then the {Yes} key.  
You can switch this report on or off,  
see P.58 “User Parameters”(Switch 04  
Bit 0).  
Y/NEXTi  
SET OWN NUMBER  
Note  
If you wish, you can prevent uni-  
dentified senders from sending  
you Confidential Messages. See  
P.70 “Receiving Confidential Messag-  
es”.  
B Press V until the following dis-  
play is shown.  
Y/NEXTi  
SET PSTN ACCESS NO.  
7
Reference  
C Press the {Yes} key.  
Personal Codes: see P.6 “Personal  
Codes”.  
NUMBER  
kk  
KPAD  
D Enter the number which you use  
to access an outside line.  
NUMBER  
0k  
KPAD/N  
E Press the {Yes} key to store your  
setting, and then press the {Func-  
tion} key.  
72  
Using Key Operator Settings  
Setting the Auto Ring Time  
(Function 61)  
Setting the Phone Line Type  
(Function 62)  
In Auto mode, the machine rings a  
number of times to give you the  
chance to pick up the handset before  
taking the call automatically. You can  
alter the number of rings by changing  
the Auto Ring Time.  
Line:  
You must match the fax machine to  
the type of line you use: a tone line  
or a pulse line. Then, you should  
connect the line to the machine.  
Note  
A Press {Function} {  
access code { } {  
6
} and enter the  
This function is not available in  
2
2
} { } { }. Press  
2
2
some areas.  
{
6} {  
1
}, and then the {Yes} key.  
A Press {Function} {  
access code { } {  
6
} and enter the  
Y/NEXTi  
SET OWN NUMBER  
2
2} { } { }. Press  
2
2
{
6} {  
2
}, and then the {Yes} key.  
B Press i until the following dis-  
Y/NEXTi  
play appears.  
SELECT LINE  
Y/NEXTi  
B Press the {Yes} key.  
SET NO. OF RINGS  
SELECT LINE  
iTT PD  
Y/hi  
7
C Press the {Yes} key.  
The factory setting will be dis-  
played.  
Note  
TT = Touch Tone  
NO. OF RINGS  
08 RINGS  
Y/N  
PD = Pulse Dial  
C Press W and V to set your machine  
for a tone dial line (TT) or a pulse  
dial line (PD).  
Note  
If you wish to keep these set-  
tings, go to step E.  
SELECT LINE  
TT iPD  
Y/hi  
D Press the {No} key, then enter the  
new number using the ten key  
pad.  
D Press the {Yes} key.  
PROGRAMMED will flash on the dis-  
play.  
E Press the {Yes} key, and then the  
{
Function} key.  
E Press the {Function} key.  
READY 100% 10:00AM  
SET DOC. OR DIAL NO.  
73  
Key Operator Settings  
E Press the {Yes} key. If the left  
Adjusting the Printing Margins  
(Function 95)  
margin is OK, go to step I.  
TOP MARGIN  
Y/N/hi  
Follow these steps if you wish to ad-  
just the top and left margins on print-  
ed messages.  
PROGRAMMED  
F Press theW and V key to adjust the  
size of the margin. The position  
of the asterisk indicates the cur-  
rent size.  
You can choose the site of margins in  
steps of about 0.5 mm.  
If the upper and lower margins do not  
match, change the paper in the lower  
cassette.  
LEFT MARGIN Y/N/hi  
-
*
+
Note  
Do not change the margins too  
much, or no margin will be used  
and print quality might deterio-  
rate.  
G Press the {Yes} key.  
LEFT MARGIN Y/N/hi  
PROGRAMMED  
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2
} { } { }. Press  
2
2
H If you wish to make a test print,  
press the {Start} key. To skip the  
test print, press the {No} key.  
{
9} {  
5
}, and then the {Yes} key.  
Y/N/hi  
7
MAIN CASSETTE  
START  
TEST PRINT  
B If the cassette whose paper mar-  
gins you wish to adjust is not dis-  
played, press the W and V key  
until it appears.  
I Press the {Function} key to return  
to standby mode.  
You have two options:  
C Press the {Yes} key. If the top  
• To adjust the margins for anoth-  
margin is OK, go to step F.  
er cassette, return to step B.  
• To return to standby mode,  
TOP MARGIN  
-
Y/N/hi  
+
press the {Function} key.  
*
READY 100% 10:00AM  
SET DOC. OR DIAL NO.  
D Press theW and V key to adjust the  
size of the margin. The position  
of the asterisk indicates the cur-  
rent size.  
TOP MARGIN  
*
Y/N/hi  
+
-
74  
Using Key Operator Settings  
C Press the {Yes} key.  
RDS (Remote Diagnostic  
System)  
RDS  
iON  
Y/hi  
OFF  
If your machine has a problem, a ser-  
vice representative can perform vari-  
ous diagnostic tasks over the  
telephone line from the service sta-  
tion to try to find out what is wrong  
with your machine. The service repre-  
sentative can also use RDS to change  
some of your machine's settings if  
you request it.  
D Change the on/off setting by  
pressing W or V key.  
E Press the {Yes} key, and then the  
{
Function} key.  
Note  
RDS is automatically switched  
off 24 hours after you switch it  
on.  
Switching RDS On/Off  
For RDS to work, you must switch it  
on before the service representative  
starts the RDS operation on your ma-  
chine.  
For some RDS operations, it may be  
necessary for you to stay near the ma-  
chine.  
Switching RDS On/Off  
7
Before your machine can accept in-  
coming calls from an RDS, you have  
to switch RDS on using Function 62. If  
it is switched off, the machine will not  
accept treatment from an RDS.  
A Press the {Function} {  
6
} then enter  
} { } { } { }.  
} and the {Yes  
the access number {  
2
2
2
2
Then press {  
6} {  
2
}
key.  
Y/NEXTi  
SELECT LINE  
B Scroll through the list of features  
with W and V key until the screen  
is as shown.  
Y/NEXTi  
RDS ON/OFF  
75  
Key Operator Settings  
Note  
Calling the Service Station  
If the transmission was not suc-  
cessful, the machine will not re-  
dial. You must repeat the  
operation. Program your ma-  
chine's own telephone number  
in order for your service repre-  
sentative to identify the sender  
of the service report. (see Chap-  
ter 3, “Initial Settings and Ad-  
justments” in the Basic Features  
manual.)  
The machine has a feature called Ser-  
vice Report Transmission. Use this  
feature when your machine is having  
problems. The machine will transmit  
information about the condition of  
your machine to your service repre-  
sentative. A technician will then be  
able to find out what the problem is  
before making a visit. Service Report  
Transmission is available when the  
fax number of the service representa-  
tive has been programmed.  
Important  
This information is sent to the des-  
tination that has been registered in  
your machine by a service repre-  
sentative.  
Sending a Service Report  
When you need to send a service re-  
port, do the following:  
7
A Press {Function} {  
access code { } {  
6
} and enter the  
2
2
} { } { }. Press  
2
2
{
7} {  
3
}, and then the {Yes} key.  
START  
SYSTEM PARA. TX  
B Press the {Start} key.  
5551234  
DIALING  
76  
8. Troubleshooting  
Help List  
Use the {No/Help} key to print the Help List.  
This list explains the following procedures:  
• Immediate Transmission  
• Memory Transmission  
• Erasing a stored message before it is sent  
• Storing and editing Quick Dial numbers  
• Printing a list of the Quick Dial numbers  
• Storing and editing Speed Dial numbers  
• Printing a list of the Speed Dial numbers  
• Printing the Journal  
77  
Troubleshooting  
Clearing a Copy, Fax, or Print Jam  
When CLEAR COPY is displayed, follow this procedure to solve the problem.  
For how to clear original jams, see the previous procedure.  
Clearing a Jam in the Optional Second Cassette  
A Remove the optional second cassette and place it on a flat surface.  
TSTJ150N.eps  
B Remove any paper from inside the machine.  
TSTJ140N.eps  
8
C Replace the optional second cassette.  
Tstj180n.eps  
78  
Clearing a Copy, Fax, or Print Jam  
Lower Rear Unit  
A Open the lower rear cover.  
TSTJ050N.eps  
TSTJ050N  
TSTJ060N  
TSTJ100N  
B Pull out any jammed paper.  
TSTJ060N.eps  
8
C Close the lower rear cover.  
TSTJ100N.eps  
79  
Troubleshooting  
Reading Reports  
You can have reports printed from  
your machine automatically, or print  
them out yourself.  
Error Report (Turned On/Off  
by a Service Representative)  
This report is printed after each un-  
successful communication. The com-  
munication failure report is printed  
after a job has been completed. And at  
the end, it prints a communication  
failure or transmission result report.  
Check it, and retransmit any pages  
that were not sent. If a particular  
problem continues or gets worse,  
keep the error reports for the service  
representative.  
Power Failure Report  
This report is printed if the machine's  
power was off long enough to erase  
files from the memory. The report  
gives details of the files that were lost.  
With this information, you may store  
messages for transmission again, and  
contact the senders of any received  
messages that were lost.  
8
Note  
Phone numbers stored in Quick/  
Speed/Groups are not lost.  
80  
9. Maintaining Your Machine  
Loading Paper in the Optional Second  
Paper Cassette  
A Pull out the paper cassette and place it on a flat surface.  
Note  
Remove any paper that may have dropped inside the machine in the area  
vacated by the paper cassette.  
TSTJ150N.eps  
B Lift up the cassette cover and remove it.  
Tstc410n.eps  
C Remove any remaining paper.  
Tstc430n.eps  
81  
Maintaining Your Machine  
D Prepare a stack of blank paper. For smoother operation, square the edges.  
TSTS010N.eps  
E Load the paper into the cassette.  
Tstc420n.eps  
F Replace the cassette cover.  
Note  
The frosted side of the cover must be face up when closed.  
TSTC190N.eps  
9
TSTC190N  
82  
Loading Paper in the Optional Second Paper Cassette  
G Replace the cassette. Push it in firmly until it locks into place.  
TSTJ160N.eps  
9
83  
Maintaining Your Machine  
Loading Paper in the Optional Multi-  
purpose Feeder  
A Remove any paper remaining in the feeder.  
B Prepare a stack of blank paper. For smoother operation, square the edges.  
TSTS010N.eps  
C Lift back the document table.  
TSTF040N.eps  
9
D Rest the paper stack in the feeder.  
TSTF010N.eps  
TSTF010N  
Note  
You cannot set paper smaller than A5 L.  
Paper smaller than A5 L can only be loaded when the PC Interface Kit is  
installed.  
84  
Changing the Paper Size in the Main Cassette  
Changing the Paper Size in the Main  
Cassette  
This example explains how to switch to A4 size paper. To switch to other paper  
sizes, follow the same steps but move the end plate and side rails to the appro-  
priate size mark on the cassette.  
Note  
Remove any paper that may have dropped inside the machine in the area va-  
cated by the paper cassette.  
A Pull out the paper cassette and place it on a flat surface.  
TSTC200E.eps  
B Lift it up the cassette cover and remove it.  
TSTC100N.eps  
9
TSTC100N  
C Remove any remaining paper.  
TSTC270N.eps  
85  
Maintaining Your Machine  
D If the metal base plate is raised, push it firmly down until it locks into  
place.  
TSTC050N.eps  
TSTC050N  
E Squeeze the green end plate slightly and remove it.  
TSTC250N.eps  
F Insert the end plate into the A4 slot as shown.  
TSTC240E.eps  
9
86  
Changing the Paper Size in the Main Cassette  
G Remove the side rail (Squeeze in one of the plastic tabs on the underside of  
the cassette to loosen it).  
TSTC070N.eps  
TSTC070N  
H Replace the side rail in the A4 slots.  
Note  
There are two sets of slots and they are marked on the base. Make sure that  
the upper and lower tabs on the rail both fit in the inner set of slots.  
TSTC080E.eps  
I Repeat steps G and H for the other rail.  
9
J Remove the paper size plate located at the front of the cassette.  
TSTP100N.eps  
TSTP100N  
87  
Maintaining Your Machine  
K Replace the plate, orienting it so that the A4 symbol is visible in the win-  
dow at the front of the cassette.  
TSTP110N.eps  
TSTP110N  
L Prepare a stack of blank paper. For smoother operation, square the edges.  
TSTS010N.eps  
M Load the paper into the cassette.  
TSTC210N.eps  
9
88  
Changing the Paper Size in the Main Cassette  
N Replace the cassette cover.  
Note  
The frosted side of the cover must be face up when closed.  
TSTC220N.eps  
TSTC220N  
O Replace the cassette. Push it in firmly until it locks into place.  
Note  
It is a good idea at this time to check that the side rails have not dislodged  
while you were loading paper.  
TSTC230E.eps  
9
P Before you can use it, you must change the paper size setting for this cas-  
sette using Function 36. See P.97 “Changing the Paper Size Settings”.  
89  
Maintaining Your Machine  
Changing the Paper Size in the Optional  
Second Paper Cassette  
This example explains how to switch to A4 size paper. To switch to other paper  
sizes, follow the same steps but move the end plate and side rails to the appro-  
priate size mark on the cassette.  
Note  
Remove any paper that may have dropped inside the machine in the area va-  
cated by the paper cassette.  
A Pull out the paper cassette and place it on a flat surface.  
TSTJ150N.eps  
B Lift up the cassette cover and remove it.  
Tstc410n.eps  
9
C Remove any remaining paper.  
Tstc430n.eps  
90  
Changing the Paper Size in the Optional Second Paper Cassette  
D Squeeze the green end plate slightly and remove it.  
TSTC370N.eps  
E Insert the end plate into the A4 slot as shown.  
TSTC440N.eps  
F Remove the side rail (Squeeze in one of the plastic tabs on the underside of  
the cassette to loosen it).  
TSTC340N.eps  
9
91  
Maintaining Your Machine  
G Replace the side rail in the A4 slots.  
Note  
There are two sets of slots and they are marked on the base. Make sure that  
the upper and lower tabs on the rail both fit in the inner set of slots.  
TSTC350N.eps  
H Repeat steps and F and G for the other rail.  
I Remove the paper size plate located at the front of the cassette.  
TSTP120N.eps  
J Replace the plate, place it so that the A4 symbol is visible in the window at  
9
the front of the cassette.  
TSTP130N.eps  
92  
Changing the Paper Size in the Optional Second Paper Cassette  
K Prepare a stack of blank paper. For smoother operation, square the edges.  
TSTS010N.eps  
L Load the paper into the cassette.  
Tstc420n.eps  
M Replace the cassette cover.  
Note  
The frosted side of the cover must be face up when closed.  
TSTC190N.eps  
9
TSTC190N  
93  
Maintaining Your Machine  
N Replace the cassette. Push it in firmly until it locks into place.  
Note  
It is a good idea at this time to check that the side rails have not dislodged  
while you were loading paper.  
TSTJ160N.eps  
O Before you can use it, you must change the paper size setting for this cas-  
sette using Function 36. See P.97 “Changing the Paper Size Settings”.  
How to Change to the Legal Size  
Adjust the paper size.  
TSTC140N.eps  
9
TSTC140N  
Note  
When you change the paper size, you must change the paper size setting us-  
ing Function 36. See P.97 “Changing the Paper Size Settings”  
94  
Changing the Paper Size in the Optional Multi-purpose Feeder  
Changing the Paper Size in the Optional  
Multi-purpose Feeder  
A Remove any paper remaining in the feeder.  
TSTF030N.eps  
TSTF030N  
B Adjust the paper guide to match the new paper size.  
TSTF020N.eps  
TSTF020N  
C Prepare a stack of blank paper. For smoother operation, square the edges.  
TSTS010N.eps  
9
95  
Maintaining Your Machine  
D Rest the paper stack in the feeder.  
TSTF010N.eps  
TSTF010N  
Note  
You cannot use paper smaller than A5 L.  
Paper smaller than A5 L can only be loaded when the PC Interface Kit is  
installed.  
E Before you can use it, you must change the paper size setting for the Multi-  
purpose Feeder using Function 36. See P.97 “Changing the Paper Size Set-  
tings”.  
9
96  
Changing the Paper Size Settings  
Changing the Paper Size Settings  
When you change the paper size  
loaded in the main cassette, optional  
second cassette or optional Multi-  
purpose Feeder, you need to change  
the paper size settings.  
D If installed, press the W and V  
keys to select the paper size load-  
ed in the optional second cassette.  
2ND PAPER SIZE Y/hi  
LETTER (8.5X11 INCH)  
Note  
Only the cassettes installed appear  
in the display.  
E Press the {Yes} key.  
If you have the optional PC Inter-  
face and wish to use a custom pa-  
per size with optional Multi-  
purpose Feeder, you need to set  
the paper size setting for optional  
Multi-purpose Feeder to “OTH-  
ER”  
2ND PAPER SIZE Y/hi  
PROGRAMMED  
F If installed, press the W and V  
keys to select the paper size load-  
ed in the optional Multi-purpose  
Feeder.  
A Press the {Paper Size} key.  
MULTIPURPOSE Y/hi  
LETTER (8.5X11 INCH)  
PAPER SIZE Y/hi  
LETTER (8.5X11 INCH)  
G Press the {Yes} key.  
Note  
Alternatively, press {Function  
} { } then the {Yes} key.  
}
MULTIPURPOSE  
PROGRAMMED  
Y/hi  
{3  
6
B Press the W and V keys to select  
the paper size loaded in the main  
cassette.  
H Press the {Function} key to finish.  
9
PAPER SIZE Y/hi  
LEGAL (8.5X14 INCH)  
C Press the {Yes} key.  
PAPER SIZE  
PROGRAMMED  
Y/hi  
97  
Maintaining Your Machine  
Cleaning the Rollers and Scanner  
To maintain the machine's condition, clean the rollers and scanner from time to  
time.  
A Open the operation panel.  
TSTC260N.eps  
B Wipe the rollers.  
Tsms003e.eps  
A Wipe the white roller with a damp cloth. Roll it round with your fingers so  
9
that you can wipe the whole surface.  
B Wipe the short four black rollers.  
C Wipe the two gray rollers. (1, 8) Roll them round with your fingers so that  
you can wipe the whole surface.  
C Wipe the scanner. (6)  
D Close the operation panel.  
98  
Replacing the Toner Cassette and Cleaning Pad  
Replacing the Toner Cassette and  
Cleaning Pad  
Note  
When the Add Toner indicator (D) starts to blink, the toner cassette is almost  
empty. You can make 100 more copies before you have to change the toner  
cassette.  
When the Add Toner indicator (D) remains lit, it is time to install a new toner  
cassette.  
A Pull the Front Cover Release Lever towards you and open the front cover.  
Note  
If you do not pull the lever, only the upper unit will open.  
TSTC380N.eps  
TSTC330N.eps  
9
99  
Maintaining Your Machine  
B Grasp the old toner cassette as shown, and lift it out carefully.  
Do not incinerate waste toner. Toner dust may ignite suddenly when exposed  
to an open flame.  
TSTT180N.eps  
C Remove the old cleaning pad.  
TSTT120N.eps  
D Install the cleaning pad a shown in the illustration.  
TSTT110N.eps  
9
100  
Replacing the Toner Cassette and Cleaning Pad  
E Prepare the new toner cassette.  
Important  
Do not touch the green drum.  
A Remove the new toner cassette from its bag.  
B Hold the cassette horizontally and shake it gently from side to side a  
few times  
TSTT070N.eps  
TSTT070N  
F Hold the cassette as shown and rest it in the machine. Make sure it fits in  
the slots provided on either side.  
Note  
The slots are marked with small arrows.  
Zaxt010n.eps  
9
101  
Maintaining Your Machine  
G Press down on the cassette until it locks into place.  
Note  
If you do not push the cassette right in, the front cover will not close.  
Tstt170n.eps  
H Close the front cover.  
TSTC390N.eps  
Note  
Background gray cast is sometimes evident on printed messages just after  
installing a new toner cassette.  
9
102  
Toner Cassette  
Toner Cassette  
• Store in a cool, dark place.  
• Never store where it may be exposed to heat.  
• Keep out of the reach of children.  
• Do not eat toner.  
• Do not lay heavy objects on toner cassette.  
• Do not incinerate toner or toner containers. Toner dust may ignite suddenly  
when exposed to an open flame.  
9
103  
Maintaining Your Machine  
9
104  
10. Installation  
Before Installation  
Before installing your machine, read  
the safety instructions at the begin-  
ning of this manual. To install the ma-  
chine, follow these procedures:  
A Find a suitable location for the ma-  
chine.  
B Remove all the pieces of tape at-  
tached to the machine.  
C Install the toner cassette.  
D Attach the accessories and load the  
paper in the paper cassette.  
E Connect the phone line. (see P.112  
“Connecting Up to the Telephone  
Line”.)  
F Connect the power. (see P.113  
“Connecting the Power and Switch-  
ing On”.)  
G Enter all necessary information  
and settings in your machine's  
memory. (see Chapter 3, “Initial  
Settings and Adjustments” in the  
Basic Features manual.)  
For details, please refer to the setup  
guide, “Before You Use This Ma-  
chine”.  
105  
Installation  
Machine Environment  
When choosing a location for your  
machine, please follow the safety in-  
struction given on the first section.  
• With the clearance as shown  
TSTH080N.eps  
Location  
For the best possible performance, in-  
stall your machine in a place which  
satisfies the following conditions.  
• Not exposed to direct sunlight  
TSTH080N  
• Well ventilated (air turnover at  
least three times per hour); to  
avoid the build-up of ozone, make  
sure to locate the machine in a  
large well-ventilated room which  
has an air turnover of more than 30  
yd3/hr per person.  
This machine generates a certain  
amount of ozone. Although the  
amount generated is within safety re-  
quirements, it is recommended that,  
to avoid ozone buildup, you install  
the machine in a room which is prop-  
erly ventilated.  
• Level  
• Not subject to vibration  
• Away from other electronic equip-  
ment, to avoid interference  
• Away from areas containing corro-  
sive gas  
• Dust-free  
• Condensation-free  
• Temperature 59 to 77°F  
• Humidity 30 to 70 % RH (do not in-  
stall near a humidifier)  
10  
• Away from heaters and air condi-  
tioners, to avoid sudden changes  
of temperature  
• Within  
5
yards of a three-pin  
grounded power outlet (115 Volts,  
60 Hz)  
106  
Ventilation Grill Direction  
Ventilation Grill Direction  
You can adjust the ventilation grill direction so that air is blown downwards or  
to the rear of the machine.  
TSTC300N.eps  
10  
107  
Installation  
Installing the Optional Memory Card  
A Turn off the power switch.  
TSTP040N.eps  
TSTP040N  
B Remove the cover from the front right of the machine.  
C Hold the card in the way shown (pay attention to which side is printed) and  
insert it carefully into the slot.  
Insert the Memory Card firmly or the machine may not work properly.  
TSTM020N.eps  
D Turn the power switch on.  
10  
108  
Installing The Optional Handset  
Installing The Optional Handset  
A Remove the information card from the holder.  
TSTH010N.eps  
B Attach the holder to the bracket with the two screws provided.  
Screw in firmly but not too tightly (e.g., use a small coin).  
TSTH020N.eps  
TSTH020N  
C Replace the information card.  
TSTH030N.eps  
10  
109  
Installation  
D Fix the bracket to the protruding plastic hook on the left of the machine at  
the rear.  
TSTH040N.eps  
E Plug the handset jack into the “TEL1” socket at the rear of the machine.  
Tsth050n.eps  
10  
110  
Connecting the Machine  
Connecting the Machine  
Before using the machine, connect the machine to the telephone line properly.  
Then plug in the power cable and switch on.  
Make sure the machine is properly connected to the telephone line and the pow-  
er outlet.  
Do not switch on until everything is connected properly.  
Program the Telephone Line Type setting (use Function 62; see P.73 “Setting the  
Phone Line Type (Function 62)”). If your telephone normally sends out tones  
(touch tone) when dialing, use the TT setting; if it normally sends out pulses (ro-  
tary dial), use the DP setting. Also, make sure that the switch on the handset is  
set up correctly.  
Note  
This function is not available in some areas.  
10  
111  
Installation  
Connecting Up to the Telephone Line  
There are similar sockets located at the rear of the machine:  
• TEL1: For the handset option or external telephone  
• LINE: Telephone line connection  
A Insert the line cable into the labeled “LINE”.  
TSTL030N.eps  
B Connect the other end to your telephone line.  
TSTL020N.eps  
TSTL020N  
Important  
By law in the United States, you must program your phone number iden-  
tification (your FAX NUMBER) into your machine before you can connect  
the public phone system. See Capter 3, "Initial Settings (Function 61)” in  
the Basic Features manual.  
10  
112  
Connecting the Power and Switching On  
Connecting the Power and Switching On  
Do not switch on until everything is connected properly.  
A Insert the power cable into the socket located at the rear of the machine.  
B Plug in the cable to the mains.  
C Turn the power switch on.  
TSTP090N.eps  
TSTP090N  
Important  
The supply from the wall outlet must not fluctuate more than 20V either  
side of 115 Vac.  
The power cord should not be laid in a place where it might trip somebody.  
Do not lay anything on the power cord.  
If you have to use an extension cord, make sure that it is capable of carry-  
ing 125V/15A, and that your facsimile terminal is the only piece of equip-  
ment connected to that cord.  
10  
113  
Installation  
10  
114  
11. Appendix  
Options  
PAPER FEED UNIT TYPE 180 (Sec-  
ond Cassette)  
A second paper feed unit can be  
added to the base machine.  
BYPASS FEEDER TYPE 180 (Multi-  
purpose Feeder)  
A third paper feed unit can be add-  
ed to the base machine.  
FAX EXPANSION CARD TYPE 20  
A 2-megabyte memory card can be  
added.  
PC INTERFACE KIT TYPE 180  
This allows you to use the machine  
as a PC-Printer or PC-Scanner for  
an IBM or compatible personal  
computer. Viewing and editing  
various fax settings from your PC  
can be also available.  
HANDSET TYPE 100 (Telephne Hand-  
set )  
This permits voice communication  
(over the PSTN).  
115  
Appendix  
Specifications  
Paper cassette capacity:  
250 sheets (20 lb)  
Base Machine  
Paper Size:  
Letter, Legal (Adjustable to A4, A5  
L and F4)  
Power supply:  
115Vac, 60 Hz  
Power consumption:  
Energy saver mode: Average 2 W  
(no options installed)  
Dimensions (W  
×
D
×
H):  
13.4× 12.5 × 10.3 inches *1  
Standby mode: Average 25 W  
Transmission: Average 42 W  
Reception: Average 280 W  
Copying: Average 370 W  
Maximum power consumption:  
500 W  
Weight:  
27.6 lb *1  
*1  
exclusive of cassettes and options  
Optional Second Paper  
Cassette  
Protocol:  
G3  
Capacity:  
500 sheets (20 lb)  
Memory Capacity:  
• 80 pages/A4 size  
Paper Size:  
Letter, Legal (Adjustable to A4,  
A5L and F4)  
• With 2–megabyte memory: 240  
pages  
Transmission time:  
3 seconds at 28,800 bps, G 3, with-  
out FAX HEADER, ECM, MMR-  
using memory for a ITU-T #1 test  
document (Slerexe letter) at stan-  
dard resolution  
Optional Multi-purpose Feeder  
Capacity:  
100 sheets (20 lb)  
Paper Size:  
Letter, Legal, A5, F4, A4  
Data compression:  
MH, MR, MMR, SSC  
Modem Speed:  
11  
33,600/31,200/28,800/26,400/  
24,000/21,600/19,200/16,800/  
14,400/12,000/9,600/7,200/4,800/  
2,400 bps.  
Scanning resolution:  
• Standard: 8 × 3.85 lines/mm  
• Detail: 8 × 7.7 lines/mm  
• Fine: 8 × 15.4 lines/mm (Trans-  
mission only)  
116  
Specifications  
Document and Paper Specifications  
Recommended Types of Document  
Before you send your document, make sure that it meets the following require-  
ments.  
Important  
Documents that do not meet these requirements can cause your machine to  
jam or may cause some components of the machine to become damaged or  
dirty.  
Scanning area  
GFSIZE0N.eps  
Maximum size  
8.5"  
Minimum size  
5.8"  
0.15"  
4.1"  
0.15"  
23.6"  
0.15"  
Scanning direction  
0.19"  
Scanning direction  
GFSIZE0N  
The part shaded will not be scanned, because it is outside the maximum scan-  
ning width range.  
Correct Size for the Document Delivery Tray  
• Thickness 0.05 to 0.2 mm (50 90 g/m2, 20 lb paper)  
• Length and Width: See the above diagram.  
If the page is too short, put it inside a document carrier or enlarge it with a copier.  
If the page is too long, divide it into two or more sheets.  
11  
Documents (Using the Auto Document Feeder)  
Length:  
4.1'' – 23.6''  
Width:  
5.8'' – 8.5''  
Thickness:  
16 – 24 lb  
117  
Appendix  
Document Feeder Requirements  
• Do not insert torn, heavily curled, wavy, creased, dog-eared, damp, or other-  
wise damaged documents. Make copies of these originals and scan the copies.  
• Do not insert folded, stapled, clipped, glued, or taped documents, or docu-  
ments with a metallic coating. Make copies of these originals and scan the  
copies.  
• Do not insert documents on which there is undried ink or correction fluid.  
Wait for the document to dry.  
• If the document has an uneven or slanted edge, do not insert that edge in first.  
Paper Requirements  
• Do not print to torn, heavily curled, wavy, creased, dog-eared, damp, or oth-  
erwise damaged paper.  
• Do not print to folded, stapled, clipped, glued, or taped paper.  
• Do not print to paper with any kind of coating or printing. Do not print to me-  
tallic paper. Do not print to the reverse side of a print.  
Energy Saving  
Introduction  
When your fax machine prints fax messages, it uses heat to fix the image to the  
paper. This heat is generated using a heating roller which must be hot enough to  
fuse toner to the paper properly. Because keeping the roller hot all the time con-  
sumes electricity, this machine is provided with an Energy Saving mode in  
which the heating roller is heated to full temperature only when a message  
needs to be printed.  
The two available types of Energy Saving mode shown in the table below.  
Energy Saving mode Machine status in Energy How long before  
Power consumption  
Saving mode  
you can print after in Energy Saving  
exiting Energy Sav- Mode  
ing mode  
11  
Fax Standby (Heater  
On)  
Display turns off . The  
machine maintains the  
heating roller tempera-  
ture at half the full tem-  
perature; warm up takes  
less time.  
Within about 30s  
Within about 40s  
25W  
2W  
Energy Saving Stand- Display turns off . The  
by (Heater Off)  
machine lets the heating  
roller cool to room tem-  
perature; warm-up takes  
longer.  
118  
Specifications  
In Fax Standby mode, letting the heating roller cool to room temperature will re-  
duce the amount of electricity the fax machine consumes. However, the fax ma-  
chine will not print incoming messages right away, it will store them in memory  
and print them out after the roller warms up.  
In Energy Saving Standby mode, letting the heating roller cool halfway reduces  
the amount of electricity the fax machine consumes, but not as much as letting it  
cool to room temperature. On the other hand, since warming up takes only a  
short time, incoming fax messages can be printed right away.  
When the machine is shipped, Energy Saving Standby is turned on by default.  
Note  
When the machine is in Energy Saving mode, the display goes blank.  
You can still send fax messages while the machine is in Energy Saving mode.  
For related power saving information, see Power Saver P.56 “Saving Energy  
with the Power Saving Timer”  
When you load paper in Energy Saving mode, no error will be displayed even  
if the cassette is not pushed in right. After loading paper, press the Energy  
Saver key and check that "READY" is shown on the display.  
The Manual Receive indicator goes out in Energy Saving mode even if Man-  
ual Receive is turned on.  
Even though the operation panel display goes out in Energy Saving mode, in-  
dicators that flash or light during communication or reception still work.  
When the Receive File indicator lights, exit Energy Saving mode and take ap-  
propriate action.  
Entering Energy Saving mode  
The machine enters Energy Saving mode when:  
• Nobody uses the machine for about 5 minutes (it automatically enters Energy  
Saving mode).  
• The user holds down the Energy Saver key for about 2 seconds.  
Note  
If you want to change the five minute period to one or three minutes, or if you  
do not want your machine to enter the Energy Saving mode automatically,  
please contact your service representative.  
11  
Energy Saving mode cannot be entered when a document is set.  
119  
Appendix  
Exiting Energy Saving mode  
Your machine exits Energy Saving mode when a fax is received.  
To exit Energy Saving mode manually:  
• In Energy Saving Standby mode, press the Energy Saver key.  
• In Fax Standby mode, press any key.  
• Set a document.  
• Pick up the optional handset or the external telephone handset.  
Selecting the Energy Saving Mode Type  
To select the Energy Saving mode type, adjust the bit switch below with the User  
Parameters. (See P.58 “User Parameters”.)  
Switch 05 Bit 6  
• Energy Saving Standby: To let the heating roller cool to room temperature,  
set bit 6 to 0.  
• Fax Standby: To let the heating roller cool halfway set bit 6 to 1.  
Note  
When the machine is shipped, Energy Saving Standby is turned on by default.  
Reception in Energy Saving Mode  
Once in Energy Saving mode, you can still receive messages. When a message is  
received, the machine prints it and returns to Energy Saving mode.  
Note  
If messages are already stored in memory, the machine cannot enter Energy  
Saving mode.  
If the machine is in Power Saver mode, the message will be printed out after  
the machine exits.  
11  
120  
Specifications  
Storage Capacity  
Stored Numbers  
• 30 Quick Dial keys, each of which can hold an individual number. Any five  
of the Quick Dial keys can hold a group of numbers.  
• 50 individual numbers stored as two-digit Speed Dial codes (see Chapter 3,  
“Storing and Editing Fax Numbers (Function 31 & 32)” in the Basic Features  
manual).  
• Five groups, each of which can hold up to 100 destinations.  
• 30 FAX NUMBER or OWN NAME codes (possibly used as wild cards) for au-  
thorized reception or cassette selection.  
Destinations  
Up to 100 destinations can be set at any one time. (Example: message A to 25 des-  
tinations, message B to 30, message C to 20 message D to 24 and finally one im-  
mediate transmission job you are programming in now. Total: 100)  
Memory Files  
You can have as many as 100 memory transmission files stored in the machine:  
This is a theoretical maximum. The actual number of files you can have in your  
machine depends on the types of the documents, and how much memory they  
consume.  
11  
121  
Appendix  
Function List (1195)  
Press the {Function} key followed by one of the numbers below.  
No.  
11  
Feature  
Reference  
Picking a document stored elsewhere.  
P.7 “Calling to Request a Mes-  
sage (Polling)”  
21  
22  
31  
Erasing a message stored for transmission.  
P.9 “Erasing a Stored Message  
Before Sending (Functions 21 &  
22)”  
Erasing instructions to pick up a document. P.9 “Erasing a Stored Message  
Before Sending (Functions 21 &  
22)”  
Storing a number in one of the Quick Dial  
keys at left.  
See Chapter 3, “Storing and  
Editing Fax Numbers (Func-  
tions 31 & 32)” in the Basic  
Features manual.  
32  
33  
Storing a number as a 2-digit code.  
Storing a group of numbers.  
See Chapter 3, “Storing and  
Editing Fax Numbers (Func-  
tions 31 & 32)” in the Basic  
Features manual.  
See Chapter 3, “Storing and  
Editing a Group of Fax Num-  
bers (Functions 33)” in the Ba-  
sic Features manual.  
34  
35  
36  
View contents of Quick Dials/Register a pro- P.36 “Labeling a Program”  
gram label.  
Register frequently used functions in a User P.38 “User Function Keys  
Function key.  
(Function 35)”  
Setting the paper size.  
P.97 “Changing the Paper Size  
Settings”  
41  
42  
Checking the last 35 communications.  
P.12 “Journal (Function 41)”  
Printing a list of all messages and pick-up  
files stored in the machine.  
P.10 “File List (Function 42)”  
43  
44  
51  
52  
53  
Printing a list of all the telephone numbers  
stored in the fax machine.  
P.40 “Telephone Number List  
(Function 43)”  
11  
Print a list showing currently stored Pro-  
grams.  
P.41 “Program List (Function  
44)”  
Printing a message stored in the machine.  
P.11 “Printing a Stored Message  
(Function 51)”  
Print received documents that were sent to  
you by Confidential Transmission.  
P.13 “Printing a Confidential  
Fax Message (Function 52)”  
Printing from Memory Lock.  
P.14 “Printing a Memory-locked  
Message (Function 53)”  
122  
Function List (1195)  
61 *1  
Own telephone number  
Memory Lock ID  
See “3.Setup” in the Basic Fea-  
tures manual  
P.68 “Storing a Memory Lock  
ID”  
Confidential ID  
P.71 “Storing a confidential ID”  
OWN NAME (a name ID sent to other ma-  
chines)  
See “3.Setup” in the Basic Fea-  
tures manual  
FAX HEADER (an ID printed on messages  
you send)  
See “3.Setup” in the Basic Fea-  
tures manual  
FAX NUMBER (phone ID sent to other ma- See “3.Setup” in the Basic Fea-  
chines)  
tures manual  
PSTN accessing code  
See P.72 “Setting the Access  
Number (Function 61)”  
Number of Ringing  
See P.73 “Setting the Auto Ring  
Time (Function 61)”  
62 *1  
Selecting the phone line  
Turning authorized reception on or off.  
Power Saver  
P.73 “Setting the Phone Line  
Type (Function 62)”  
P.45 “Switching Authorized Re-  
ception On / Off (Function 62)”  
P.56 “Saving Energy with the  
Power Saving Timer”  
Turning the Summer Time / Daylight Sav-  
ing Time on or off.  
P.43 “Summer Time / Daylight  
Saving Time (Function 62)”  
Turning the Memory Locked on or off.  
P.68 “Storing a Memory Lock  
ID”  
Turning the forwarding on or off.  
P.44 “Switching Forwarding On  
/ Off (Function 62)”  
Turning the Cassette Selection on or off.  
P.45 “Selecting the Cassette  
(Function 62)”  
63 *1  
71 *1  
Printing and setting user parameters.  
Power Saver  
P.58 “User Parameters”  
P.56 “Saving Energy with the  
Power Saving Timer”  
72 *1  
81 *1  
Register personal Codes.  
P.63 “Programming Personal  
Codes (Function 72)”  
11  
Setting the list of specified senders.  
P.47 “Programming a List of  
Senders to Treat Differently  
(Function 81)”  
82 *1  
91 *1  
Register the number to forward messages to, P.50 “Forwarding”  
and which senders messages to forward.  
Adjusting the clock.  
P.43 “Setting the Date and Time  
(Function 91)”  
123  
Appendix  
92 *1  
Adjust the volume.  
See Chapter 4, "Adjusting the  
Volume and Sounds the Ma-  
chine Makes (Fanction 92) " in  
the Basic Features manual  
93 *1  
Selecting a different language.  
P.44 “Selecting the Display Lan-  
guage (Function 93)”  
94 *1  
95 *1  
Counters  
P.44 “Counters (Function 94)”  
Adjust the printing margins.  
P.74 “Adjusting the Printing  
Margins (Function 95)”  
*1  
These functions require the access code.  
Print out this table and use as a quick reference.  
11  
124  
Error Codes  
Error Codes  
Fax machines use a telephone line. The same types of problems you experience  
while making phone calls (such as noisy lines, cross talk, disconnection during  
conversation, weak signals) also occur with faxing. Telephone callers can deal  
with the problems themselves (for example, by speaking a bit louder), but fax  
machines cannot. Therefore some errors and line fails are to be expected.  
When an error occurs, an error report is printed. This report includes an error  
code. The following table lists common error codes and a few of the possible  
causes. If any of these or any other error codes are persistent and the machine  
does not work properly, contact a service representative.  
Code  
0-01  
Possible Cause  
Printer empty or jammed at the other end  
0-04  
Faulty machine at the other end  
Poor line condition  
0-05  
0-06  
Poor line condition  
Incompatible or faulty terminal at the other end  
Poor line condition  
0-07  
The facsimile machine that you were sending to disconnected during the  
call, either due to noisy phone lines, a paper jam or because it ran out of  
paper.  
Resend the page.  
0-08  
The machine at the other end received the page that you sent but it had  
errors on the page. You may want to resend the page in question.  
The other party's memory could also be full. Contact the other party and  
ask them to make room in their memory for your message.  
0-14  
0-15  
Same as for code 0-06  
The other terminal does not have a specific feature.  
The other party's memory may be full.  
0-16  
0-20  
0-21  
0-22  
Same as for code 0-04  
Poor line condition  
Same as for code 0-04  
11  
You have just received a fax message, but there were problems because of  
poor line condition. Ask the other party to resend.  
0-23  
0-24  
Same as for code 0-22  
The memory may be full, and there may be a problem with your printer,  
such as a jam or running out of paper or toner. Wait for some space to ap-  
pear in the memory, then solve the problem with your printer.  
If the memory was not full, substitute reception may have been disabled;  
switch substitute reception on using digit 0 of user parameter switch 05.  
125  
Appendix  
Code  
Possible Cause  
0-70  
Incompatible or faulty terminal at the other end.  
0-80  
0-81  
0-82  
0-83  
0-84  
0-85  
0-86  
0-87  
0-88  
Poor line condition.  
Incompatible or faulty terminal at the other end.  
There is a problem with your machine.  
1-00  
1-01  
2-xx  
Document jam  
Improperly inserted document  
Document length exceeded the maximum limit  
Same as for code 1-00  
Possible fault in your machine  
5-20  
5-21  
5-22  
5-23  
5-24  
Insufficient memory to receive the message. When the pages in memory  
have been printed, ask the other party to resend.  
5-25  
Your machine has a problem with memory.  
6-01  
6-02  
6-03  
6-04  
6-05  
6-06  
6-07  
6-08  
6-09  
6-10  
6-11  
Poor line condition, a problem with the machine at the other end, or a  
problem with your machine.  
11  
126  
Error Codes  
Code  
Possible Cause  
6-01  
6-02  
6-03  
6-04  
6-05  
6-06  
6-07  
6-08  
6-09  
6-10  
6-11  
Poor line condition, a problem with the machine at the other end, or a  
problem with your machine  
6-08  
A problem with the machine at the other end  
6-09  
6-10  
A problem with the machine at the other end, or a problem with your ma-  
chine  
9-07  
9-08  
9-09  
9-10  
Copy jam at the cassette entrance.  
Copy jam inside the machine.  
Copy jam at the feed-out area  
Toner end. Replace the toner cassette.  
There is a problem with your printer.  
9-17  
9-20  
9-22  
9-23  
9-24  
9-29  
9-50  
9-51  
9-80  
9-82  
Note  
When an error occurs, it does not mean that you are doing anything wrong or  
that your machine needs service. Only if the problem persists should you call  
your service representative.  
11  
127  
Appendix  
Certification Label  
The certification is located behind the machine.  
TSTL050N.eps  
11  
128  
INDEX  
A
D
Access Number, 72  
Add Toner Indicator, 99  
Advanced Transmission Features,  
AI Redial key, 16  
Date and Time, 43  
Dial Options, 17  
Document Feeder  
Acceptable originals, 117  
Dual Access, 25  
3
Appendix, 115  
Assigning  
E
Dial Option key, 17  
User Function Key, 38  
Authorized Reception, 55  
Automatic Redialing, 23  
Auto Ring Time, 73  
Editing  
confidential ID, 71  
Forwarding Feature, 52  
Personal Codes, 65  
Energy Saving, 118  
Erasing  
Messages,  
Program, 37  
special terminal, 49  
Error Codes, 125  
B
9
Base Machine, 116  
Batch Transmission, 24  
Blank Sheet Detect, 22  
Broadcasting, 16  
F
C
FAX HEADER,  
File list, 10  
File Reserve Report, 27  
5
Cassette Selection, 54  
Center Mark, 31  
Certification Label, 128  
Chain Dial, 15  
Forwarding, 50  
Forwarding mark, 54  
Free polling reception program, 37  
Function List (1195), 122  
Function Select, 44  
Changing  
Paper Size, 85, 90, 95  
Paper Size Settings, 97  
Program Label, 37  
Checking if a Transmission Was  
Successful, 23  
G
Cleaning, 98  
CLEAR COPY, 78  
Clearing  
General, 29  
Group Dial List, 40  
User Function Key, 39  
Clearing a Jam  
H
inside the machine, 78  
Lower Rear Unit, 79  
Optional Second Cassette, 78  
Clock, 43  
Handset  
Installation, 109  
Handy Dialing Functions, 15  
Help List, 77  
Closed Network (Transmission), 22  
Communication Information,  
9
I
Communication Result Report, 23, 27  
Confidential File Report, 72  
Confidential ID, 63  
Indicators  
Add Paper, 29  
Add Toner, 29  
Installation, 105  
Confidential Reception, 70  
Connecting the Machine, 111  
Copying, 33  
Counters, 44  
129  
Printing  
Center Mark, 31  
J
Journal, 12, 23  
Confidential Fax Message, 13  
File list, 10  
Journal, 12  
K
Memory-locked Message, 14, 70  
Part of the Image, 23, 27  
Printing Messages, 29  
Program List, 41  
Key Operator Settings, 43  
L
Labeling  
Program, 36  
Language Selection, 44  
Location, 106  
Locking Incoming Messages (Memory Lock), 68  
Stored Messages, 11  
Telephone Number List, 40  
Printing Margins, 74  
Printing Options, 31  
Program List, 41  
Programming  
M
confidential ID, 71  
Date and Time, 43  
Forwarding, 50  
Machine Environment, 106  
Maintaining, 81  
Memory Card, 108  
Memory Lock, 68  
More Transmission Functions, 23  
Multi-purpose Feeder, 116  
ID Code, 67  
Memory Lock ID, 68  
Personal Codes, 7, 63  
special senders, 47  
Summer Time / Daylight Saving Time, 43  
Programs, 35  
O
R
on/off Switches  
Authorized Reception, 45  
RDS (Remote Diagnostic System), 75  
Reassigning  
a User Function Key, 39  
Reception Features, 29  
Redial, 16  
Forwarding, 44  
Power Saver, 46  
Options, 115  
P
Rejecting  
Messages, 29, 55  
Reports, 23  
Page Count,  
Page Length Reduction, 31  
4
Communication Failure Report, 23, 27  
Communication Result Report, 23, 27  
Error Report, 80  
File List, 10  
File Reserve Report, 27  
Page Numbering,  
Paper, 81, 84  
Paper Specifications, 117  
Parallel Memory Transmission, 26  
Personal Codes, 6, 7, 63  
Phone Line, 73, 112  
4
Journal, 12, 23, 28  
Polling Result Report, 23  
Power Failure Report, 80  
Reading Reports, 80  
Phone Line Type, 73  
Polling,  
Canceling a Polling Operation,  
Polling Reception,  
7
9
service report, 76  
7
Telephone Number List, 40  
Transmission Result Report, 27  
User Parameter List, 59  
Reports You Can Print Out Yourself, 40  
Restricted Access, 66  
Reverse Order Printing, 31  
Polling Reception,  
Power, 113  
Power Saver, 56  
Printed Reports, 27  
7
130  
S
Scanning area, 117  
Second Paper Cassette, 116  
Selecting  
cassette, 45  
Sending at a Specific Time (Send Later), 3  
Send Later,  
3
Service Station, 76  
Setting the timer, 56  
special senders, 47  
special terminals, 48  
Specifications, 116  
Storage Capacity, 121  
Storing a Program, 35  
Summer Time, 43  
T
Telephone, 30  
Telephone Directory, 15  
Telephone Number List, 40  
Toner Cassette, 103  
Toner Cassette Replacement, 99  
Tone Signals, 21  
Transmission  
Tone Signals, 21  
Using Redial, 16  
Transmission Features, 15  
Transmission Functions, 22  
Transmission Result Report, 27  
Troubleshooting, 77  
TTI FAX HEADER,  
5
U
User Function keys, 38  
User parameter hints, 62  
User Parameters, 58  
Using  
AI Redial key, 16  
Dial Options, 17  
Key Operator Settings, 43  
Program, 36  
Telephone, 19  
Tone key, 21  
User Function Key, 39  
V
Ventilation, 107  
131  
MEMO  
132  
MEMO  
133  
MEMO  
134  
UE USA H546  
RICOH COMPANY, LTD.  
15-5, Minami Aoyama 1-chome,  
Minato-ku, Tokyo 107-8544, Japan  
Phone: +81-(0)3-3479-3111  
Ricoh shall not be responsible for any damage or expense  
that may result from the use of parts other than recom-  
mended parts.  
For good copy quality, Ricoh recommends that you use  
genuine Ricoh toner.  
TONER CASSETTES  
RICOH FAX TONER CASSETTE TYPE 1435 BLACK is recom-  
mended for the best performance.  
Overseas Affiliates  
U.S.A.  
RICOH CORPORATION  
5 Dedrick Place  
West Caldwell, New Jersey 07006  
Phone: +1-973-882-2000  
Spain  
RICOH ESPAÑA S.A.  
Avda. Litoral Mar, 12-14,  
08005 Barcelona  
Phone: +34-(0)93-295-7600  
The Netherlands  
RICOH EUROPE B.V.  
Groenelaan 3, 1186 AA, Amstelveen  
Phone: +31-(0)20-5474111  
Italy  
RICOH ITALIA SpA  
Via della Metallurgia 12,  
37139 Verona  
Phone: +39-045-8181500  
United Kingdom  
Hong Kong  
RICOH UK LTD.  
Ricoh House,  
RICOH HONG KONG LTD.  
21/F., Tai Yau Building,  
181, Johnston Road,  
Wan Chai, Hong Kong  
Phone: +852-2862-2888  
1 Plane Tree Crescent, Feltham,  
Middlesex, TW13 7HG  
Phone: +44-(0)20-8261-4000  
Germany  
Singapore  
RICOH DEUTSCHLAND GmbH  
Mergenthalerallee 38-40,  
65760 Eschborn  
RICOH ASIA PACIFIC PTE.LTD.  
260 Orchard Road,  
Phone: +49-(0)6196-9060  
#15-01/02 The Heeren,  
Singapore 238855  
France  
RICOH FRANCE S.A.  
Phone: +65-830-5888  
383, Avenue du Général de Gaulle  
BP 307-92143 Clamart Cedex  
Phone: +33-(0)1-40-94-38-38  
Printed in China  
UE USA H546-8600  

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