Oki Office 84 User Manual

Contents  
Overview  
Delay Transmission ........................................................ 9  
Sending a Delayed Fax from the Document Feeder ..... 9  
Sending a Delayed Fax from Memory........................... 9  
Canceling a Delayed Transmission.............................. 10  
Confirmation Report .................................................... 10  
Copying.....................................................................11  
Making Copies ............................................................. 11  
Using Manual Paper Feeder ......................................... 11  
Printing .....................................................................12  
Using Manual Feed ...................................................... 12  
Scanning ...................................................................13  
Scanning the Document Using JetSuite Pro ................ 13  
Using JetSuite Pro ...................................................14  
Control Panel .............................................................3  
Faxing .........................................................................4  
Setting Up the Fax.......................................................... 4  
Date and Time ................................................................ 4  
Fax I.D. ........................................................................... 4  
Loading the Document ................................................... 5  
Using Manual Feed ........................................................ 5  
Changing Resolution ...................................................... 5  
Changing Contrast .......................................................... 5  
Send to Single Location / Keypad Dialing .................... 6  
Regular Dialing .............................................................. 6  
One-Touch ...................................................................... 6  
Auto (Speed) Dial........................................................... 6  
Group Dial ...................................................................... 7  
Broadcasting ................................................................... 7  
Redialing ........................................................................ 8  
Switching Between Memory & Feeder Transmit Modes  
8
Search Key Dialing ........................................................ 8  
Quick Reference  
E-1  
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Control Panel  
1) Numeric Keypad  
2) One Touch Keypad  
Quick Reference  
E-3  
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Fax I.D.  
Faxing  
Overview  
Setting Up the Fax  
1 Press Select Function.  
2 Press 9/User Program.  
3 Press 4 on the numeric keypad.  
4 Press YES.  
5 Enter the full telephone number of your fax machine  
Date and Time  
1 Press Select Function.  
using the numeric keypad.  
6 Press Start.  
2 Press 9/User Program.  
3 Press 3 on the numeric keypad.  
4 Press YES.  
7 Enter your Sender ID (up to 32 digits). Use NO and  
YES to move the cursor forward or backward.  
8 Press Start.  
5 Enter the new date and time using the numeric keypad.  
Press NO to advance to the next number. Use the 24-  
hour format.  
9 Enter the telephone number for call back messages using  
the numeric keypad. Enter up to 20 characters.  
10 Press Start.  
6 When the time is set, press YES.  
11 Press Select Function to finish.  
7 Press Select Function to finish.  
E-4  
OKIOFFICE 84  
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3 OKIOFFICE grips the documents and pulls the bottom  
Loading the Document  
1 Adjust document guides to the width of the document.  
page into the machine.  
Using Manual Feed  
Using the markings on the manual feeder slot as a  
positioning guide, insert a single sheet of paper or envelope  
face up in the slot until you feel the OKIOFFICE 84 grab  
hold of it.  
Changing Resolution  
Change resolution by pressing YES. The resolution  
(photo, extra fine, fine, or standard) is marked by an LED  
display just above the YES key.  
2 Stack documents neatly and insert face down. Readjust  
the document guides for a snug fit.  
Changing Contrast  
Change contrast by pressing NO. The contrast (light,  
normal, or dark) is marked by an LED display just to the  
right of the NO key.  
Quick Reference  
E-5  
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9 Press Start to finish programming the One Touch key.  
Send to Single Location / Keypad  
Dialing  
10 To continue programming One Touch keys, go back to  
step 3. When you are finished, press Select Function.  
Regular Dialing  
1 Load your documents.  
How to Use  
1 Load your documents.  
2 On the numeric keypad, dial as you would on a normal  
telephone.  
2 Press the One Touch key.  
3 Press Start to begin the transmission.  
3 Press Start to begin the transmission.  
One-Touch  
Auto (Speed) Dial  
How to Program  
1 Press Select Function.  
How to Program  
1 Press Select Function.  
2 Press 8/+/Location Program.  
3 Press a One Touch key to program.  
4 Enter the main fax number.  
5 Press Start.  
2 Press 8/+/Location Program.  
3 Press Auto Dial.  
4 Using the numeric keypad, enter a 2-digit number (01-70)  
for the Auto Dial number you wish to program.  
6 Enter the location ID (up to 15 characters).  
7 Press Start.  
5 Enter the fax number.  
6 Press Start.  
8 Enter the alternate fax number, if desired. Refer to steps 4  
7 Enter the Location ID (up to 15 characters).  
and 5.  
E-6  
OKIOFFICE 84  
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8 Press Start.  
7 Continue to add locations to the group as needed.  
9 To continue programming Auto Dial numbers, go back to  
8 When you are finished programming your group, press  
step 4. When you are finished, press Select Function.  
NO.  
9 To program another group, go back to step 3. If you are  
finished, press Select Function.  
How to Use  
1 Load your documents.  
How to Use  
1 Load your documents.  
2 Press Auto Dial, then enter the two-digit Auto Dial  
number on the numeric keypad.  
2 Press the Auto Dial key. The Display showsAUTO DIAL  
3 Press Start to begin the transmission.  
NO.  
3 Press the # key. The display shows GROUP SETTING.  
4 Enter the group number on the numeric keypad.  
5 Press Start to begin the transmission.  
Group Dial  
How to Program  
1 Press Select Function.  
Broadcasting  
2 Press 8/+/Location Program.  
3 On the numeric keypad, press the # key.  
1 Load your documents.  
4 Using the numeric keypad, enter the group number (1-5)  
2 Select a location: press a One Touch key, Auto Dial plus a  
two-digit Auto Dial number, press # plus a group number,  
or enter a number on the numeric keypad.  
you want to program.  
5 Add a location to your group: press a One Touch key,  
Auto Dial plus a two-digit Auto Dial number, or use the  
Search key to find the desired location.  
3 Repeat step 2 as often as necessary to continue selecting  
locations.  
6 Press YES to add the location to the group.  
4 Press Start to begin transmission.  
Quick Reference  
E-7  
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Search Key Dialing  
Redialing  
Use the Search key to look through the alphabetical list of  
Location IDs programmed into your OKIOFFICE 84.  
You can redial a number manually at any time by pressing  
Redial.  
1 Press Search to begin the search.  
Switching Between Memory & Feeder  
Transmit Modes  
2 Press Search again to look through the entire list of  
locations in alphabetical order, or  
3 Locate the letter you want on the numeric keypad and  
press that key to look through Location IDs beginning  
with that letter.  
Switching is enabled when Instant Dialing is turned off.  
1 Press Select Function.  
2 Press 9/User Prog.  
3 Press YES.  
4 Enter 17 using the numeric keypad.  
5 Press NO to switch between memory and feeder  
transmit modes.  
6 Press Select Function to register your selection.  
E-8  
OKIOFFICE 84  
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Delay Transmission  
Sending a Delayed Fax from Memory  
1 Load your documents.  
2 Press Select Function.  
Sending a Delayed Fax from the Document  
Feeder  
1 Load your documents.  
3 Press 1/Delayed TX.  
4 If the transmission is to occur on the same day, skip to  
step 6. Otherwise, press NO.  
2 Press Select Function.  
5 Using the numeric keypad, enter the transmission date—  
3 Press 1/Delayed TX.  
up to three days in advance.  
4 If the transmission is to occur on the same day, skip to  
6 Press YES.  
step 6. Otherwise, press NO.  
7 Using the numeric keypad, enter the transmission time, in  
5 Using the numeric keypad, enter the transmission date—  
24-hour format.  
up to three days in advance.  
8 Press YES.  
6 Press YES.  
9 Press NO to select faxing from memory.  
7 Using the numeric keypad, enter the transmission time, in  
24-hour format.  
10 Select a location: press a One Touch key, Auto Dial plus  
a two-digit Auto Dial number, press # plus a group  
number, or enter a number on the numeric keypad.  
8 Press YES.  
9 Select a location: press a One Touch key, Auto Dial plus  
a two-digit Auto Dial number, or enter a number on the  
numeric keypad.  
11 Press YES to confirm your selection.  
12 Repeat steps 10 and 11 as necessary to continue selecting  
locations.  
10 Press YES or Start. Your OKIOFFICE 84 begins  
waiting for the date and time you have set before feeding  
the document and sending the fax.  
13 When you are finished selecting locations, press NO.  
Quick Reference  
E-9  
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14 If you have selected multiple locations, your OKIOFFICE  
84 asks if you want to confirm your selections with a  
printed report before proceeding. If you do, press YES.  
Canceling a Delayed Transmission  
1 Press Stop.  
2 Press YES. The display shows the Location ID of the  
delayed transmission currently loaded in your  
OKIOFFICE 84.  
After the report is printed and if you want to make  
corrections, press NO and go back to step 10.  
3 Press YES.  
4 If the delayed transmission was a feeder transmission,  
press Stop again to remove the document from the  
document feeder.  
To remove a location, select the location in the same way,  
but press NO to delete it from your transmission.  
15 When all of your selections are correct, press Start. Your  
OKIOFFICE 84 scans the documents into memory and  
waits until the set date and time before sending the fax.  
When scanning is completed, your OKIOFFICE 84 is  
available for other transmission operations.  
Confirmation Report  
1 After transmission, press Copy (with no documents  
loaded) to see the confirmation report on the display.  
2 Press Copy again to print the report.  
E-10 OKIOFFICE 84  
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Using Manual Paper Feeder  
Copying  
Overview  
Making Copies  
1 Load the document in the document tray.  
2 Press Copy.  
3 If only one copy is required, wait and the machine will  
begin copying momentarily.  
1 Load your documents.  
2 Insert a sheet of paper face up into the manual paper  
feeder slot, until you feel the OKIOFFICE 84 grab hold  
of the paper.  
To make multiple copies, enter the number of copies  
required using the numeric keypad.  
3 Press Copy (see the instructions above).  
4 Press Copy again to start copying.  
Quick Reference  
E-11  
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Printing  
Overview  
See your software user’s guide for more details.  
1 Select File, Print.  
1 Using the markings on the manual feeder slot as a  
positioning guide, insert a single sheet of paper or  
envelope face up in the slot until you feel the  
OKIOFFICE 84 grab hold of it.  
2 Select OKIOFFICE 84.  
3 Click OK.  
2 Issue the command to print through your application. The  
paper pulls into the OKIOFFICE 84 for printing.  
3 If you are printing multiple pages, insert additional pages  
Using Manual Feed  
when prompted by the software.  
E-12 OKIOFFICE 84  
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Scanning  
Overview  
Scanning the Document Using  
JetSuite Pro  
1 Insert the pages to be scanned into the document feeder  
print side down, with the top edge into the OKIOFFICE  
84.  
2 A dialog box appears, saying, “A Document has been  
placed into the input tray. Would you like to scan it?”  
3 Click Yes.  
4 A dialog box lets you control resolution, regular or  
inverted image, dimensions of scanned document, level of  
contrast, and dithering (“16 shades” for pictures with  
grays, “none” for black and white images or text).  
5 Click Scan. When scanning is complete, the document  
appears on the desktop.  
Quick Reference  
E-13  
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Using JetSuite Pro  
Overview  
See your JetSuite Software User’s Guide for more details.  
1) Select folder.  
2) Select file.  
3) Select operation.  
E-14 OKIOFFICE 84  
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