Oki 5650 User Manual

User’s Guide  
P/N 59328501  
Contents  
Helpful Hints ...............................................................1  
Saving Money ........................................................................2  
Saving Time ...........................................................................4  
Speed Dial Numbers ..........................................................4  
DualAccess ........................................................................4  
www.okidata.com ..............................................................4  
Helpful Hints ..........................................................................5  
Send a Fax and Save the Number ......................................5  
Quick Message Confirmation Report................................8  
Checking Information During Transmissions ...................8  
References..........................................................................8  
Recording Addresses and Passwords .................................9  
Priority Transmit ................................................................9  
Introduction .............................................................. 10  
Oki Data Web Site ................................................................10  
Features.................................................................................10  
Installation ................................................................ 12  
Installation Hints ..................................................................12  
Getting Started .....................................................................13  
Where to Install Your Fax Machine ...................................13  
Unpacking ............................................................................14  
What You Should Receive .................................................14  
Setting up the Machine ........................................................15  
Emergency First Aid...........................................................19  
Programming Required Information ....................................27  
User’s Guide: English  
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Getting to Know Your Fax Machine..................... 31 Setting Basic Features............................................. 47  
Component Identification ....................................................31 Control Panel........................................................................47  
Locating the Serial Number .................................................34 Working with the Menu .......................................................50  
Control Panel Keys and Indicators.......................................36 User Function Settings .........................................................51  
One-Touch (Speed Dial) Keys ..............................................41  
Using the One-Touch Keys ................................................41  
List of One-Touch Keys with Descriptions ........................42  
Determining Your Current Settings....................................51  
User Function Settings List................................................52  
Changing Your User Function Settings .............................63  
Sounds Your Fax Machine Makes ........................................44 Dial Parameter Settings ........................................................64  
DualAccess...........................................................................45  
Using Your Fax with Your Computer ................... 46  
General Information .............................................................46  
Connect to Your Computer...................................................46  
Current Dial Parameter Settings .........................................64  
Dial Parameter Settings List ...............................................64  
Changing Your Dial Parameter Settings ............................66  
Service Function Settings ....................................................67  
Changing Your Service Function Settings ........................67  
Service Function Settings List ...........................................67  
Changing the Language .......................................................68  
Answering Mode ..................................................................69  
Incoming Call Parameters ....................................................73  
Connecting to a PBX............................................................73  
Programming anAccess Number  
(Dial Prefix) .......................................................................74  
Deleting a ProgrammedAccess Number  
(Dial Prefix) .......................................................................75  
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Basic Faxing Operations ........................................ 76 Programming Speed Dial Numbers ...................... 93  
Preparing Documents for Faxing..........................................76  
Guidelines ..........................................................................76  
Document Size ...................................................................77  
One-Touch Speed Dials ...................................................94  
2- or 3-Digit Speed Dials .................................................95  
Group Faxing ...................................................................95  
Multiple Page Documents .................................................77 One-Touch Faxing ................................................................96  
Loading Documents ...........................................................78  
Sending a Fax to a Single Location .....................................80  
Messages on the Display Panel .......................................81  
Search Key Dialing ............................................................82  
Programming One-Touch Keys ..........................................96  
Dialing with One-Touch Keys ...........................................99  
Selecting Functions and Programming........................... 100  
List of One-Touch Keys .................................................. 100  
Real-Time Dialing .............................................................82 Chain Dialing .................................................................... 103  
Redialing ...........................................................................83 Auto Dial Faxing ............................................................... 104  
Confirming Results ............................................................83  
Stopping a Transmission ...................................................83  
Shortcut Fax Number Programming ..................................84  
Receiving Faxes ...................................................................86  
Receiving Faxes Manually ................................................86  
Receiving Faxes in Memory ..............................................87  
Memory Reception Mode [MEM] ..................................87  
Print Messages in Memory ..............................................87  
No Paper Reception .........................................................88  
Canceling Messages Stored in Memory ............................88  
Rejecting Junk (Unsolicited) Fax Messages .....................89  
Power Failures and Memory .................................................90  
Information that is Lost ...................................................90  
Power Outage Report .......................................................90  
Using Voice Request .............................................................91  
ProgrammingAuto Dial Numbers ................................... 104  
Copying ................................................................... 106  
Quantity and Resolution ................................................... 106  
Making Copies .................................................................. 107  
Using the Manual Paper Feeder ........................................ 108  
User’s Guide: English  
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Sending a Fax to Multiple Locations .................. 110 Relay Faxing .......................................................... 123  
Group vs. Broadcast .......................................................... 110 What is Relay Faxing? ...................................................... 123  
Group Faxing..................................................................... 112 Example of Relay Faxing .................................................. 123  
What is a Group Fax? ...................................................... 112 Requirements for Relay Faxing ........................................ 124  
Example of a Group ........................................................ 112 Relay Initiating Station ..................................................... 125  
Programming Groups ...................................................... 113 Relay Password.................................................................. 126  
Add a Location (Number) to a Group ............................. 114 Relay Group Numbers ....................................................... 126  
Search for a Location (Number).................................... 114 Relay Key Station (Hub) ................................................... 126  
Delete a Location (Number) from a Group ..................... 115 Relay Report Number  
Delete a Group ................................................................ 117  
Finding a Group .............................................................. 118  
(Contact Number for Relay Broadcast Report) ................ 127  
Programming the Relay Report Number ........................ 128  
Sending to a Group ......................................................... 118 Relay Broadcast Report .................................................... 130  
Broadcasting ..................................................................... 119 Initiating a Relay Broadcast ............................................. 131  
What is a Broadcast Fax? ................................................ 119  
Performing a Broadcast Operation .................................. 120  
OKIFAX 5650  
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Advanced Operations ........................................... 133 Working with Dual Access ................................... 166  
Send a Fax at a Later Date and Time  
What You Can Do While Sending a Fax ........................... 166  
(Delayed Fax) ................................................................... 134 What You Can Do While Receiving a Fax ........................ 167  
Canceling a Delayed Transmission ................................ 140 What You Can Do While Making Copies ......................... 167  
Confidential Faxes ............................................................ 141  
Personal (Confidential) Mailboxes................................. 142  
Changing Your Password ................................................ 144  
Closing (Deleting) a Mailbox ......................................... 146  
Sending Confidential Faxes ........................................... 147  
Receiving Confidential Faxes ........................................ 148  
Knowing You’ve Received a Confidential Fax .............. 149  
Printing Confidential Messages ..................................... 150  
Deleting Confidential Messages .................................... 151  
Sending Documents Requested by Another Fax Machine  
(Polling Transmission) ..................................................... 152  
Explanation of Polling Transmission Types .................. 153  
Memory Polling .............................................................. 154  
Bulletin Polling .............................................................. 156  
Dialing Another Fax Machine to Request Documents  
Reports .................................................................... 168  
Printing Reports ................................................................ 170  
Activity Report.................................................................. 174  
Broadcast Confirmation Report (MCF) ............................ 176  
Broadcast Entry Report ..................................................... 177  
Confidential Reception Report ......................................... 178  
Configuration Report ........................................................ 179  
Message Confirmation Report (MCF) .............................. 180  
Phone Directory ................................................................. 183  
Power Outage Report......................................................... 184  
Relay Broadcast Report .................................................... 185  
Codes Used in Reports ...................................................... 186  
(Polling Reception) .......................................................... 160  
Print Polled Faxes in Memory ........................................ 161  
Delete Polled Faxes in Memory ...................................... 162  
Priority Transmit ............................................................... 163  
Call Forwarding ................................................................. 164  
User’s Guide: English  
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Problem Solving ..................................................... 188 Options and Consumables .................................... 217  
Operation and Maintenance .............................................. 188 How to Obtain ................................................................... 217  
Clearing a Document Jam ................................................. 189 Part Numbers ..................................................................... 218  
Clearing a Paper Jam ......................................................... 190 Descriptions ....................................................................... 219  
Printing a Cleaning Page................................................... 193  
Toner Cartridge Issues ....................................................... 194  
Replacing the Toner Cartridge ....................................... 194  
Handling the Toner Cartridge ......................................... 197  
Image Drum Cartridge Issues............................................. 197  
Handling the Image Drum ............................................... 198  
CHANGE DRUM SOON Message .................................. 198  
When to Replace the Image Drum Cartridge .................. 199  
Replacing the Image Drum Cartridge ............................. 199  
Resetting the Drum Counter ........................................... 202  
Display Panel Messages .................................................... 203  
Reading the Print Counters ............................................... 207  
Problem Checklist ............................................................. 208  
Firmware ............................................................................ 216  
Serial Number of Your Fax Machine ................................. 216  
Specifications .......................................................... 221  
Dialing ............................................................................... 221  
General .............................................................................. 222  
Memory ............................................................................. 222  
Scanning ............................................................................ 223  
Consumables ..................................................................... 223  
Paper Handling .................................................................. 224  
Physical ............................................................................. 224  
Electrical ........................................................................... 225  
Environmental ................................................................... 225  
Index ........................................................................ 226  
OKIFAX 5650  
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Helpful Hints  
Your fax machine has many features and capabilities that will  
help you  
This section summarizes the features and capabilities directly  
connected to saving money and time.  
Details for these features and capabilities are provided in  
other sections of this document.  
·
·
·
operate the machine  
save money  
You may want to use some of our Helpful Hints when  
working with your machine.  
save time  
User’s Guide: English  
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Saving Money  
Most phone services offer lower phone rates during off-peak  
times and for local phone connections.  
Relay Faxing  
This feature allows you to send documents to one distant  
fax machine, which then forwards the documents to other  
fax machines. This reduces the total number of long  
distance calls.  
Your fax machine allows you to take advantage of lower  
phone rates. Some savings depend on the options you have  
purchased and the type of fax machines you communicate  
with.  
Here is a typical relay fax situation.  
You can specify the time your outgoing faxes will be sent.  
The head office of a company sends a fax to the regional  
head offices. The regional office forwards the fax to the  
local branch offices.  
Delayed Transmission  
This feature allows you to send documents at a specified  
time and date.  
For more information, refer to “Relay Faxing.”  
You do not have to manually start the transmission.  
For more information, refer to “Advanced Operations,  
Send a Fax at a Later Date and Time (Delayed Fax).”  
OKIFAX 5650  
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ControlAccess to Your Machine  
·
The machine can only receive or send transmissions to  
specified locations.  
You can control access to your machine. The method you  
use determines the amount of access control.  
This is also known as Closed Network  
(User Function 08).  
If Closed Network is set to ON, the fax numbers you  
program as Speed Dials are the only numbers your  
machine communicates with.  
For more information, see “Setting Basic Features, User  
Function Settings, User Function Settings List,  
User Function 08.”  
·
A password must be entered or the machine cannot be  
used.  
This is also known as Restricted Access (User Function  
26).  
The machine can only be used by people who have the  
password. Up to 24 passwords can be programmed.  
How could you use this?  
If different departments share the machine, each  
department could have its own password.  
For more information, see “Setting Basic Features, User  
Function Settings, User Function Settings List, User  
Function 26.”  
Be sure to record all passwords. Keep the record in a  
safe place. If you forget a password, you will need to  
contact a Service Dealer for assistance.  
!
User’s Guide: English  
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Saving Time  
Speed Dial Numbers  
www.okidata.com  
Speed Dial Numbers (One-Touch, 2-Digit, 3-Digit) can be  
programmed with frequently dialed numbers.  
Oki Data’s web site, www.okidata.com, provides the most  
current information available for your fax machine.  
This greatly reduces the number of keystrokes and time  
required when using these numbers.  
You can find information at your convenience, at any time.  
For more information, refer to “Programming Speed Dial  
Numbers.”  
Dual Access  
Your machine can multi-task.  
You can load and prepare a document for sending while the  
machine is receiving or sending another fax.  
You do not have to wait for one operation to finish before  
beginning another.  
For more information, refer to “Working with DualAccess.”  
OKIFAX 5650  
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Helpful Hints  
Procedure  
Send a Fax and Save the Number  
1 Load the document.  
2 Enter the fax number using the numerical keypad.  
This feature allows you program (save) a number into your  
fax machine at the same time you are using the number to  
send a fax. This feature will locate the first available One-  
Touch key (or Auto Dial number, if all the One-Touch keys  
are programmed) for you to program.  
3 Press the Copy key. The display shows ONE-TOUCH  
NO.[xx].  
The number in brackets [xx] is the next unprogrammed  
One-Touch key number.  
If all the One-Touch keys are programmed, the display  
shows AUTO DIAL NO.[xx], with the number of the next  
unprogrammed Auto Dial number shown in brackets [xx].  
4 Press Yes to program the location to the number shown  
or  
press Search to cycle through the available unprogrammed  
keys/numbers,  
then press Yes to program to the number you want.  
Press No to stop the process.  
User’s Guide: English  
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5 The display reads  
7 Enter the location ID.  
This is a descriptive title up to 15 characters long.  
Refer to the instructions below.  
NO=5551212 [the fax number you entered] ID=.  
6 Press Start.  
• To enter numbers, use the numeric keypad (press once)  
• To enter spaces, use the Space One-Touch key  
• To enter hyphens (-), use the Hyphen key  
• To enter alphabetical characters, locate the character  
you want on the numeric keypad.  
• Press that key repeatedly until the character appears on  
the display.  
• To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears.  
The following characters are available:  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
Internet characters: @ \ “ _ % - l  
- l  
The functions as a tilde symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
• To enter two successive letters/numbers on the same  
key, press the No key to move to the next character.  
Move the cursor to make corrections, press the Yes ᮤ  
and No keys  
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8 Press Start. The display shows  
11 Press Start. The display shows PROGRAMMING, then  
DIALING, and the fax machine dials the number and sends  
the fax.  
NO=<LOCATION>.  
9 Press Start. The display shows  
Be sure to write the name for any Speed Dial numbers  
G3 COMMUN SPEED  
[33.6k] YES NO ᮣ  
!
you program on the One-Touch Sheet(s).  
The One-Touch Sheet(s) provide space for Speed Dial  
numbers 1 through 40. For higher Speed Dial numbers,  
program the number(s) and print the Phone Directory.  
For more information, see “Reports, Phone Directory.”  
Press NO to select a different communication speed.  
Press YES to select the displayed communication  
speed.  
10 The display shows  
G3 ECHO PROTECTION  
[OFF] YES NO ᮣ  
Press NO to toggle between ON and OFF.  
Settings are: ON or OFF  
Press YES to select the displayed setting  
User’s Guide: English  
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Quick Message Confirmation Report  
References  
To quickly print the Message Confirmation Report for the  
most recent transmission performed by the machine, press  
COPY twice.  
There are two useful reference documents that you should  
print and keep near your fax.  
These documents are very helpful when programming your  
machine.  
1 Configuration Report  
Checking Information During Transmissions  
The Configuration Report is a list of the current  
operational settings of your machine.  
Your fax machine allows you to check the progress of a fax  
being sent by your machine.  
See “Reports, Configuration Report.”  
2 Phone Directory  
Press the # key twice while a fax is being sent from your  
machine.  
This report provides a complete listing of all of the  
telephone numbers programmed into your machine’s  
Speed Dial numbers.  
The display will show  
·
·
·
the page number currently being sent  
the current modem speed  
See “Reports, Phone Directory.”  
the current compression method  
OKIFAX 5650  
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Recording Addresses and Passwords  
Priority Transmit  
Priority transmit is a feature of the fax machine. Priority  
transmit “interrupts” a fax transmission from memory to  
allow a document to be sent from the manual feeder. Once the  
manual transmission is complete, the memory transmission  
will resume.  
Be sure to record any addresses and passwords you  
!
program. Keep the record in a safe place. If you forget  
a password, you will need to contact a Service Dealer  
for assistance.  
Some of the features that use addresses and passwords are:  
Here is an example of priority transmit. Your fax machine is  
performing a broadcast transmission. The broadcast is going  
to twelve different locations. It has completed the  
·
·
·
Confidential Faxes  
See “Advanced Operations, Confidential Faxes.”  
Relay Faxes  
transmissions to the first three locations, and is just starting  
on the fourth. You need to fax a signed approval document  
immediately. You walk up to the fax machine, load the  
document into the feeder, select the location to send the fax  
to, and press the Start key (if necessary). The fax machine will  
complete the broadcast transmission to the fourth location,  
send your “walk-up” fax, and then resume the broadcast  
transmission with the fifth location.  
See “Relay Faxing.”  
RestrictAccess  
See “Setting Basic Features, User Function Settings, User  
Function Settings List, User Function 26.”  
See “Advanced Operations, Priority Transmit.”  
User’s Guide: English  
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Introduction  
Overview  
Thank you for purchasing this fax machine. This desktop,  
plain-paper facsimile machine utilizes advanced light-  
emitting diode (LED) technology for quick and trouble-free  
transmission/reception of data and images. In addition to the  
many standard features, options can expand the machine’s  
capabilities.  
Features  
• 40 One-Touch keys.  
• 150 Auto Dial numbers.  
• 20 groups.  
• 16 mailboxes for confidential reception.  
• Fax communication at up to 33,600 bits per second (bps).  
• 2.5 MB of built-in memory.  
For information on the options, see “Options and  
Consumables.”  
• A fax forwarding feature that lets your fax machine receive  
messages into memory and automatically forward the  
messages to another remote fax machine.  
Year 2000 compliant: all years are recorded in four digits.  
• Advanced memory management: memory is freed up as  
pages are sent for more efficient transmission of long  
documents.  
Oki Data Web Site  
The Oki Data Web Site provides the most current information  
available on your product.  
An on-line version of this document is available for viewing  
via Oki Data’s Web Site.  
• A search feature to allow you to look for pre-programmed  
telephone numbers by name.  
You may reach the Oki Data Web Site at: www.okidata.com  
OKIFAX 5650  
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• Personal boxes for confidential reception/transmission  
and bulletin polling.  
• Automatic redial and page re-transmission when a  
telephone number is busy or when problems occur in  
communication.  
• Advanced transmission and reception features, including  
delayed transmission, transmission to multiple locations,  
relay broadcast initiate, and polling.  
• Advanced memory transmission and reception features,  
including automatic reception into memory.  
• Reports to help you keep track of your fax machine’s  
operations and settings.  
• An advanced dual access feature, which allows you to  
load and prepare multiple documents for transmission  
while your fax machine is sending or receiving another  
message.  
• A manual paper tray to let you load a different type of  
paper while making copies.  
• A closed network feature to let you limit who can send  
faxes to your fax machine and whom your fax machine  
can send faxes to.  
• A convenience copy feature that lets you make up to 99  
sorted copies of an original document  
• Advanced memory transmission and reception features,  
including automatic reception into memory.  
• High-speed scanning of original documents while dialing,  
so your fax is ready to send as soon as connections are  
made.  
• Photo (halftone) transmission in up to 64 shades of gray.  
User’s Guide: English  
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Installation  
Overview  
Installation Hints  
Your fax machine is intended to be grounded electrically  
and is equipped with a three-wire grounded power cord.  
For your safety, do not attempt to defeat your power  
cord’s grounding plug.  
• The power outlet should be located near the equipment  
and should be easily accessible.  
• The TEL port on the back of the unit is only suitable for  
two-wire devices. Not all standard telephones will  
respond to incoming ringing when connected to an  
extension socket.  
• This equipment may not necessarily provide for the  
effective hand-over of a call from a telephone connected  
to the same line.  
• Install your fax machine in a dust-free location away from  
direct sunlight.  
• Do not plug your fax machine into a power source shared  
by equipment that produces electrical noise (i.e., air  
conditioners, etc.).  
• Leave electronic adjustments to authorized service  
personnel.  
• The LINE terminal connects your fax machine to a  
standard telephone line. To avoid damage to your  
telephone system or to the fax machine, do not plug your  
fax machine into anything other than a standard RJ-11C  
jack.  
OKIFAX 5650  
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Getting Started  
To install your new fax machine, follow the instructions from  
the “Unpacking” to the “Programming Required  
Where to Install Your Fax Machine  
Information” sections of this document. You must complete  
these steps for your fax machine to operate properly.  
• Place your fax machine in a dust-free location away from  
direct sunlight.  
• Allow several inches of space on each side of the machine  
to ensure adequate ventilation.  
• Make sure that both power and telephone outlets are  
available nearby.  
If you have purchased an option package for your fax  
machine, refer to the documentation you received with that  
option for installation instructions.  
• Choose a location where the relative humidity is between  
20% and 80%, and where the temperature is between 50°F  
(10°C) and 92°F (32°C).  
User’s Guide: English  
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Unpacking  
What You Should Receive  
1 Document stacker tray  
2 Power cord  
Before you begin, be sure that all the items listed below are  
included in your package.  
3 Telephone line cord  
4 Facsimile Machine  
5 Toner cartridge (wrapped)  
6 Image drum cartridge (inside machine)  
7 Documentation (not shown):  
User’s Guide  
Warranty, Regulatory, and Safety Information  
If any items are missing, contact your dealer  
!
immediately. Keep your packing materials and carton  
in case you ever need to ship or transport the unit.  
OKIFAX 5650  
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Setting up the Machine  
Attaching the Document Stacker  
Removing the Protective Sheet  
Slip the document stacker indents over the tabs on the rear of  
the unit so that they click into place.  
1 Lift up the document table.  
User’s Guide: English  
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2 Press in the cover release buttons on the side of the copy  
4 Remove the protective sheet. Be careful not to touch the  
stacker until it clicks open. Lift up the stacker.  
green surface of the drum.  
3 Take out the image drum cartridge.  
5 Replace the image drum cartridge.  
OKIFAX 5650  
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Installing the Toner Cartridge  
1 Remove the sponge and discard.  
2 Unwrap the toner cartridge and gently shake it to  
distribute the toner. Then carefully peel the tape from the  
bottom of the toner cartridge.  
Warning: Be careful when handling the toner cartridge.  
!
Do not let toner spill on your clothing or other porous  
materials. If you experience any problems with toner,  
refer to the Warranty, Regulatory, and Safety  
Information document.  
User’s Guide: English  
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3 With the ridged side facing up and the lever on your right,  
insert the toner cartridge into the image drum unit, left end  
first.  
5 Close the copy stacker. Push down until you hear both  
sides click into place.  
6 Close the document table.  
4 Push the lever towards the back of the unit to secure the  
cartridge.  
OKIFAX 5650  
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Toner Cartridge and Image Drum Unit Handling  
Emergency First Aid  
• Leave unused toner cartridges and image drum units in  
their packages until needed.  
• When replacing a toner cartridge or image drum unit, re-  
use the packaging to dispose of the old toner cartridge or  
image drum unit.  
• Do not expose these components to light for more than  
five minutes.  
• Never expose the green drum (inside the image drum unit)  
to direct sunlight.  
• Always hold the image drum unit by the ends, never by  
the middle.  
• Never touch the surface of the green drum inside the  
image drum unit.  
If toner is swallowed  
Dilute by giving two glasses of water and induce vomiting  
by administering Syrup of Ipecac (follow the manufacturer’s  
instructions). Seek medical attention. Never attempt to  
induce vomiting or give anything by mouth to a person who  
is unconscious.  
If toner is inhaled  
Take person to an open area for fresh air. Seek medical  
attention.  
If toner gets in the eyes  
Flush eyes with large quantities of cool water for 15 minutes,  
keeping eyelids open with fingers. Seek medical attention.  
For more information  
Refer to the Material Safety Data Sheet in the Warranty,  
Regulatory, and Safety Information document.  
• Be careful when removing the toner cartridge. Do not let it  
touch your clothing or porous materials. The toner powder  
causes permanent stains.  
• Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using heated  
water will make removing the stain much more difficult.  
User’s Guide: English  
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Loading Paper  
Your fax machine can hold up to 250 sheets of standard  
weight (20 lb.) paper. For best results, use paper specially  
made for laser printers or photocopiers. It can use letter, legal,  
and A4 size paper.  
1 Pull the paper tray out of the machine.  
Your fax machine automatically reduces the vertical length  
of the page images it receives to fit on the paper loaded in it,  
down to 75% of the original length. For example, if you are  
receiving a document created originally on legal-size paper,  
your fax machine can reduce the received pages to fit on  
letter or A4 paper.  
Your fax machine is set at the factory to use letter-size  
!
paper. To use a different paper size, change the setting  
of User Function 13, PAPER SIZE to match your new  
paper size. Refer to the “Setting Basic Features, User  
Function Settings” section of this document.  
2 Adjust the paper guides to the width of your paper.  
OKIFAX 5650  
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3 If necessary, lift and adjust for the length of your paper.  
5 Remove the paper from its wrapper (up to 250 sheets).  
Note the “print side” notice printed on the label. Fan the  
paper.  
6 Load the paper into the paper tray, print side DOWN.  
4 If you are using legal-size paper, pull out the extension at  
Be sure the paper is under the tabs on the sides of the  
tray. Do not fill past the Paper Full mark. If necessary  
readjust the guides for a snug–but not tight–fit.  
the back of the paper tray.  
!
7 Replace the paper tray. Push it forward until it locks.  
User’s Guide: English  
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Connecting the Telephone Line  
Insert one end of the telephone cord into the LINE jack in the  
back of the machine, and the other end into your wall  
telephone jack.  
Now, you can connect either an external telephone or  
the external handset option for your fax machine. Refer  
to the “Connecting Optional External Devices” section  
of this document.  
!
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Connecting Optional External Devices  
External Telephone or Answering Machine  
• Insert one end of the telephone cord into the TEL 1 or  
TEL 2 jack on the back of the fax machine, and the other  
end into the jack in your external device.  
• To connect both an answering machine and a telephone,  
first connect your answering machine to your fax machine,  
then plug your external telephone’s cord into the  
telephone jack on your answering machine.  
Any external telephone or answering machine  
!
connected to the fax machine must be FCC and CSA  
approved.  
You must have the TAD mode feature turned on for an  
!
answering machine to work with your fax machine.  
Refer to “Setting Basic Features, Answering Mode,  
Setting the Answering Mode.”  
User’s Guide: English  
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Handset  
If you purchased the external handset option with your fax  
machine, follow these instructions to install it.  
2 Position the handset cradle on the left side of the fax  
machine.  
1 Using the supplied screw, connect the handset cradle to its  
base.  
3 Plug one end of the handset cord into the handset and the  
other end into the jack on the front of the cradle. Place the  
handset in the cradle.  
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4 Insert the supplied telephone cord into the jack located on  
6 Insert the end of the cord into the TEL 1 or TEL 2 jack on  
the back of the cradle.  
the back of the fax machine.  
5 Feed the telephone cord from the back of the cradle  
through the cable run (1) located on the back of the fax  
machine.  
The two TEL jacks are provided to allow you to connect  
!
both an external handset and an answering machine.  
User’s Guide: English  
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Connecting Power  
1 Make sure the power switch is off.  
2 Plug the power cord into the back of the unit.  
3 Plug the other end into a grounded AC power outlet.  
4 Turn on your fax machine. After the unit warms up, the  
time and current answering mode appear on the display.  
Your fax machine is now in standby mode, ready to send  
or receive faxes.  
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Programming Required Information  
Date and Time  
FCC Telephone Consumer Protection Act  
Fax machines must accurately identify the date, time, sender  
and the telephone number of the sending fax machine on  
each page of every fax they send. You are required by law to  
program this information into your fax machine.  
The Federal Communications Commission Telephone  
Consumer Protection Act of 1991 makes it unlawful for any  
person to use a computer or other electronic device to send  
any message via a telephone fax machine unless such  
message clearly contains in a margin at the top or bottom of  
each transmitted page or on the first page of the transmission,  
the date and time it is sent and an identification of the  
business or other entity, or other individual sending the  
message, and the telephone number of the sending machine  
or such business, other entity, or individual.  
1 Press the Select Function key.  
2 Press the 9/User Program One-Touch key located on the  
One-Touch keypad.  
3 On the numeric keypad, press 3. The display shows  
3:CLOCK ADJUSTMENT.  
To comply with this law, you must enter the following  
information in your fax unit.  
4 Press the Yes key. The display shows the currently set  
date and time.  
Date and Time  
Fax Identification (Name and Telephone Number)  
which identifies the source of your fax transmission  
5 Using the numeric keypad, enter the new date (month/day/  
year) and time in 24-hour format. Examples: 8:00 AM is  
08:00; 8:00 PM is 20:00.  
Refer to the following sections for instructions on how to  
program this information.  
6 Press the Yes key to confirm your entry.  
7 Press the Select Function key to finish.  
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Fax Identification  
TSI/CSI  
Fax machines must accurately identify the date, time, sender  
and the telephone number of the sending fax machine on  
each page of every fax they send. You are required by law to  
program this information into your fax machine.  
This is the telephone number of your fax machine; it  
appears on the displays of other non-Oki fax machines you  
communicate with.  
For copy of the current TSI / CSI for your machine, print the  
Configuration Report.  
Sender ID  
Refer to “Reports, Configuration Report.”  
This is a descriptive title that identifies the sender (usually  
the location of your fax machine or the name of your  
company or office) and the fax machine’s number. It is  
printed at the top of every fax you send. You can enter up to  
32 characters. The first 16 characters of your Sender ID will  
also be used as your Personal ID. This Personal ID appears on  
the displays or reports of other Oki fax machines you  
communicate with.  
Call Back Number  
This is a telephone number (not a fax number) which the  
operator of the remote machine can use to reach you. If you  
use the voice request function (Refer to “Basic Faxing  
Operations, Using Voice Request”) while communicating  
with another fax machine and no one is there to answer,  
your fax machine automatically sends a cover letter with a  
call back message. The message is printed on a separate  
sheet with the message “Please call back” and a telephone  
number where you can be reached—the number entered  
here.  
For copy of the current Sender ID for your machine, print the  
Configuration Report.  
Refer to “Reports, Configuration Report.”  
For copy of the current Call Back Number for your machine,  
print the Configuration Report.  
Refer to “Reports, Configuration Report.”  
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To Program Your Fax ID  
1 Press the Select Function key.  
6 Press the Start key to save your entry.  
2 Press the 9/User Program One-Touch key. The display  
7 Enter your Sender ID. This is a descriptive title up to 32  
shows  
characters long. Refer to the instructions below.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, use the 19/Space One-Touch key  
To enter hyphens, use the Hyphen key  
To enter alphabet characters, locate the character you  
want on the numeric keypad.  
1:FUNC. PROGRAMMING.  
3 On the numeric keypad, press 4. The display shows  
4:SYSTEM DATA PRG.  
Press that key repeatedly until the character appears on  
the display.  
4 Press the Yes key. The display shows  
To enter a unique character, press the numeric keypad  
0/Unique key repeatedly until the character you want  
appears on the display.  
NO=<TSI/CSI>  
ID=<SENDER ID>.  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
Internet characters: @ \ “ _ % - l  
5 After the display clears, enter the full telephone number of  
- l  
The functions as a tilde symbol.  
your fax machine using the numeric keypad.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
Use the Hyphen key to enter a “+” character for  
To enter two successive letters/numbers using the same  
key, press the No key to move to the next character.  
To move the cursor to make corrections, press the  
Yes and No keys.  
!
international numbers, and use the 19/Space One-Touch  
key to enter spaces.  
User’s Guide: English  
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8 Press the Start key to save your entry. The display shows  
NO=<CALL BACK NO.>.  
9 After the display clears, use the numeric keypad to enter  
the telephone number for call back messages.  
Enter up to 20 characters.  
Use the 19/Space One-Touch key to enter spaces.  
!
10 Press the Start key to save your entry.  
11 Press the Select Function key to finish.  
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Getting to Know Your Fax Machine  
Component Identification  
Front of the Unit  
1 One-Touch Keypad  
Use for preprogrammed One-Touch dialing or for setting  
functions.  
2 Document Table  
Covers the copy stacker and holds original documents to  
be faxed or copied.  
3 Document Table Extension  
Flips out to support longer documents.  
4 Copy Stacker  
Holds copies or received faxes  
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5 Front Panel  
Gives you access to the manual paper feeder. This allows  
you to bypass the paper tray and feed a different type of  
paper directly into the fax machine.  
6 Copy Stacker Extension  
Slide this tray out to help support copies or received faxes  
7 Paper Tray  
Holds up to 250 sheets of paper.  
8 Paper Indicator  
Shows how much paper remains in the paper cassette.  
9 Power Switch  
Press I to turn on, 0 to turn off.  
10 Document Guides  
Adjust these guides to the page width of the documents  
that are to be copied or faxed.  
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11 Control Panel  
Includes  
Numeric Keypad  
Use to enter phone numbers, auto dial numbers, or  
information programmed into the fax machine.  
Display Panel  
Shows status of machine and faxes in progress  
12 Document Stacker  
Holds your original documents after they are faxed or  
copied.  
13 Paper Path Icon  
Load documents here face down.  
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Locating the Serial Number  
The serial number of your fax machine is on a label on the  
side or back of your fax machine.  
The label will say “S/N.”  
An example serial number is: 401A0154693.  
Back of the Unit  
1 Back Cover  
Open this cover to expose the expansion slot to install the  
optional memory expansion board  
and / or  
Multifunction Printer Option (MFP, also known as the  
PC interface).  
2 LINE Jack  
Jack for connecting to an outside telephone line.  
3 TEL 1 Jack  
4 TEL 2 Jack  
Jacks for connecting to an optional handset, external  
phone, or answering machine.  
5 AC Power Inlet  
Plug the supplied AC power cord into this inlet.  
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Inside the Unit  
1 Image Drum Cartridge  
The image drum cartridge contains the green  
photosensitive drum that receives images from the LED  
print head and transfers them to the printing paper.  
2 Toner Cartridge  
This black cylinder, installed inside the image drum  
cartridge, contains the black powder that forms the image  
on the paper. You need to install a new toner cartridge  
when the REPLACE TONER CART message appears on the  
display.  
3 LED Printhead  
This black bar writes received or copied images onto the  
image drum. You should clean this bar each time you  
change the toner cartridge.  
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Control Panel Keys and Indicators  
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1 Display Panel  
4 0/Unique key  
Refer to this display for instructions and information  
while your fax machine is performing operations or while  
you are entering information or changing settings.  
When dialing, use this key to enter a zero. When  
programming your Sender ID or a Location ID, you can  
use this key to enter a variety of unique characters.  
2 Numeric keypad  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
When dialing, these twelve keys work just like the keypad  
on a telephone.  
Internet characters: @ \ “ _ % - l  
- l  
The functions as a tilde symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
5 Select Function key  
Use the keypad to enter numbers, letters and other  
characters while programming functions or information.  
After pressing the Search key, use the numeric keypad to  
alphabetically search for the names of locations  
programmed into your fax machine.  
Use this key to activate your fax machine’s advanced  
transmission and reception functions, to obtain reports  
and to start programming functions. To select a function,  
press the Select Function key, then press the One-Touch  
key labeled with the function you want to use. While  
programming or selecting other functions, pressing the  
Select Function key a second time takes you directly back  
to your fax machine’s standby mode.  
3 */(Tone) key  
If your fax machine is set to pulse dialing, this key allows  
you to switch from pulse to tone dialing during your  
current call. You can also use this key while programming  
to create numbers with mixed pulse-then-tone operation.  
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6 Auto Dial key  
8 Auto Rec key  
Auto Dial numbers are abbreviated numbers for rapid  
dialing. Rather than dialing the entire telephone number,  
you can enter a 2 or 3-digit Auto Dial number instead. You  
can also use the Location IDs (names) associated with  
Auto Dial numbers to search for these locations by name  
using the Search key.  
Use this key to switch your fax machine’s answering  
mode. The answering mode controls how your fax  
machine answers incoming calls and receives faxes. The  
display will always indicate your current selection. Refer  
to the “Setting Basic Features, Answering Mode, Setting  
the Answering Mode” section of this document for more  
information about the answering modes available.  
7 Hook/V. Request key  
Press this key to open a telephone line for manual dialing.  
You can hear the dialing through your fax machine’s  
speaker.  
9 Search key  
The One-Touch keys and Auto Dial numbers can be  
programmed to have a name or location ID associated with  
their telephone numbers. Using this key by itself or in  
combination with the numeric keypad, you can search for  
these numbers alphabetically. You can also use the Search  
key to search for unassigned One-Touch keys and Auto  
Dial numbers.  
If you have an optional telephone handset or external  
telephone connected to your fax machine, you can also  
use this key to initiate or answer a request for voice  
communication during a fax communication. Press this  
key while transmitting to signal the operator at the other  
fax machine that you want to talk to him or her at the end  
of your transmission or after reception of any page has  
been completed. To answer a voice request, press this key  
after lifting your telephone handset.  
10 Hyphen key  
When programming One-Touch keys and Auto Dial  
telephone numbers, use this key to tell your fax machine  
to pause briefly before it dials the rest of the telephone  
number.  
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11 (Transmit) Resolution/Yes key  
14 Copy key  
After you load a document, use this key to change the  
transmission resolution used. Use STD for standard  
originals, FINE and EX.FINE for detailed or small print  
originals, and PHOTO for originals that include colors or  
many shades of gray.  
After loading a document, press this key to make a copy.  
When no documents are loaded, press this key once to  
display a Message Confirmation Report about your last  
transmission on the LCD Display Panel, and a second time  
to receive a printed report. You can also use the Copy key  
to program a manually entered fax number into a One-  
Touch key or Auto Dial number. Refer to the  
“Programming Speed Dial Numbers, One-Touch Faxing  
and Auto Dial Faxing” sections of this document for  
details.  
Use this key also as the Yes key when making  
selections or to move your cursor to the left while entering  
information.  
12 Redial key  
Press this key to manually redial the last number dialed.  
15 Alarm indicator  
13 Type of Original/No  
key  
This indicator glows red and an alarm sounds to notify  
you of any problem that occurs. Check the display panel  
for an explanation of the problem. To turn the alarm  
indicator off, press the Stop key and correct the problem.  
Use this key to select the document contrast after you load  
a document for transmission. Use:  
LIGHT for originals that are too light.  
NORMAL for documents with good contrast.  
16 Stop key  
DARK for originals that are too dark.  
Use this key also as the No key when making selections  
or to move your cursor to the right while entering  
information.  
This key cancels the operation currently in progress and  
turns off the Alarm Indicator. After loading paper,  
installing a new toner cartridge, or correcting an alarm  
condition, press this key to turn off the Alarm Indicator.  
While you are programming, pressing the Stop key takes  
you back step-by-step through the programming functions  
you have already selected.  
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17 Start key  
20 Space key  
Press this key to initiate the operation indicated on the  
display or to confirm information you have entered into  
the display.  
Use One-Touch keys 19 and 39 on the One-Touch Keypad  
to enter spaces while programming. Unlike the Pause and  
Hyphen keys, spaces are used for easier reading only and  
have no effect on dialing.  
18 One-Touch keypad  
Each of the keys on this keypad can be programmed with  
a fax number. You can dial this number by pressing the  
corresponding key. Refer to the “Programming Speed Dial  
Numbers, One-Touch Faxing“ section of this document for  
details. The keys are also used to control and program fax  
machine functions.  
21 Pause key  
Use One-Touch keys 20 and 40 on the One-Touch keypad  
to enter automatic 3-second pauses in dialing when  
programming telephone numbers. Pauses in telephone  
numbers are marked by a “P” symbol.  
22 One-Touch labels  
19 + (Plus) key  
After programming a location into a One-Touch key, write  
the location’s name on the One-Touch label. Lift off the  
plastic cover above the One-Touch label, use a pencil to  
write in the name, then replace the cover.  
In addition to its function as a programmable One-Touch  
key, this key is used for chain dialing, which allows you to  
dial a number using any combination of One-Touch keys,  
Auto Dial numbers, and the numeric keypad. When  
programming a chain dial number into a One-Touch key  
or Auto Dial number, press the Plus key (One-Touch keys  
18 and 38) at the end of the first part of the number to  
indicate that this is a chain dial number. Refer to the  
“Programming Speed Dial Numbers, Chain Dialing”  
section of this document for details.  
You may need replacement (blank) labels.  
See “Options and Consumables.”  
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One-Touch (Speed Dial) Keys  
The One-Touch (Speed Dial) keys are your fax machine’s  
most important tool. Use them for quick, one-touch dialing,  
and to access most functions and programming options.  
Using the One-Touch Keys  
Dialing  
To use a One-Touch key for dialing, just press the appropriate  
One-Touch key. For each key, you can program up to two  
telephone numbers: a primary number, which will always be  
dialed first, and an optional alternate number which will be  
automatically dialed if the first number is busy or if there is  
no answer. You can also use the Search key to find locations  
programmed into One-Touch keys.  
One-Touch Keys available: keys 1– 20 on the main One  
!
Touch panel and keys 21–40 beneath the main One-  
Touch panel. To access One-Touch keys 21–40, simply  
lift the main One-Touch keypad by the latch on the left  
side of the cover. When you’re finished, close the keypad  
to continue normal operation and programming.  
You may need replacement (blank) labels.  
See “Options and Consumables.”  
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Selecting Functions and Programming  
List of One-Touch Keys with Descriptions  
1/Delayed TX key  
Use One-Touch keys 1–10 for selecting special transmission  
and reception functions, for obtaining reports, and for quick  
access to programming functions.  
Use this key to send a fax at a later time and date (within  
three days). Refer to “Advanced Operations, Send a Fax at  
a Later Date and Time (Delayed Fax).”  
To select a function:  
2/Print Operation key  
1 Press the Select Function key.  
2 Press the corresponding One-Touch key.  
Your fax machine is set to receive messages into memory  
and not print them when it runs low on toner. Using this  
key you can force messages to print, although print  
quality may be poor because toner is low.  
This key is also used to print confidential fax messages  
received into mailboxes in your fax machine’s memory.  
Refer to “Advanced Operations, Confidential Faxes.”  
3/Confidential TX key  
Use this key to send a confidential document to a mailbox  
(a secure memory storage area) in the receiving fax  
machine. Refer to “Advanced Operations, Confidential  
Faxes.”  
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4/Relay Initiate TX key  
7/Counter Display key  
Use this key to set up a relayed fax transmission. During a  
relayed fax transmission, your fax machine initiates the  
transmission by sending a document to a second fax  
machine, which then broadcasts the message to a number  
of other fax machines. Refer to “Relay Faxing.”  
Your fax machine keeps track of the number of pages it  
has printed and scanned. Use this key to check the print  
and scan counters. It can also be used to reset the drum  
counter after replacing the image drum unit. Resetting the  
drum counter is available only when the CHANGE DRUM  
SOON message displays.  
5/Polling key  
When a document is loaded on the document tray, use this  
key to set your fax machine to wait for another fax  
machine to call and request the document to be sent  
(polling transmission). When no document is loaded, use  
this key to call another fax machine and request it to send  
the documents loaded into it (polling reception). Refer to  
the polling sections in “Advanced Operations.”  
8/Location Program key  
Use this key to program One-Touch keys, Auto Dial  
numbers and groups. Refer to “Programming Speed Dial  
Numbers.”  
9/User Program key  
Use this key to program identification information, to set  
the clock, and to change function and dial parameter  
settings.  
6/Report Print key  
Use this key to print reports or phone lists manually.  
10/Printer Cleaning  
Refer to “Reports.”  
When no messages are in memory, use this key to print a  
cleaning page to clear accumulated toner from the image  
drum. Refer to “Problem Solving, Printing a Cleaning  
Page.”  
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Sounds Your Fax Machine Makes  
Signal Tones  
Warbling Sounds  
Your fax machine makes a number of sounds (signal tones) to  
inform you of specific conditions.  
Voice Request tone: During a fax session, either you or the  
person at the remote fax machine may initiate a voice  
request. When the person at the remote machine either  
initiates or answers your voice request, your fax machine  
emits a repetitive warbling sound.  
Off-Hook Alarm tone: If it is equipped with the optional  
handset, and if the handset is left off the hook, your fax  
machine emits an intermittent warbling sound. To turn off  
the sound, hang up the handset and press the Stop key.  
One Short Beep  
Key Select tone: This is a short beep that occurs every  
time you press a key.  
End of Session tone: At the end of every successful fax  
session, your fax machine emits a short beep to inform you  
that there were no errors or problems in the  
communication.  
Three Beeps  
Error tones: If you press a wrong or inappropriate key,  
your fax machine emits three short beeps. If it experiences  
a problem during communications, it emits three long  
beeps. Press the Stop key to turn the error tone off, then  
print a Message Confirmation Report to check the source  
of the problem—to do this, press the Copy key twice with  
no documents loaded.  
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Dual Access  
Your fax machine’s dual access feature allows you to load  
and prepare to transmit (send) a document while your fax  
machine is receiving or sending another fax from memory.  
This feature increases your productivity and reduces the time  
you spend waiting for operations to finish.  
Once you have loaded a document and the display shows  
SELECT LOCATION, your fax machine is ready for you to  
prepare the next transmission.  
Refer to the “Working with Dual Access” section of this  
document for further information.  
Note: When you load a document using dual access,  
!
the message TX PREP ACTIVATED appears briefly. Be  
sure to wait until this message clears before you load  
another document.  
User’s Guide: English  
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Using Your Fax with Your Computer  
Overview  
General Information  
Connect to Your Computer  
By installing the Multifunction Printer Option (MFP), you  
may connect your fax machine to your computer, allowing  
you to work using both machines. You may use your fax  
machine as a scanner or printer. Incoming faxes may be saved  
directly to your computer’s hard drive.  
1 Make sure that both the computer and the fax machine are  
turned off.  
2 Connect the end of the interface cable to your computer.  
Tighten the screws to secure it.  
3 Connect the other end of the cable to the fax machine.  
For information on installing and using the MFP Option,  
refer to the documentation provided with the option.  
Fasten the cable in place with the wire clips.  
Refer to the “Setting Basic Features, Answering Mode,  
Answering Mode Options, PC Mode [PC]” section of this  
document for information on setting the answering mode of  
your fax machine to work with the MFP Option.  
Refer to the “Setting Basic Features, Incoming Call  
Parameters, PC/Fax Switch (MFP Option)” section of this  
document for information on saving incoming faxes directly  
to your computer’s disk without being printed.  
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Setting Basic Features  
Control Panel  
The display (a) and navigating keys (b) on the control panel  
simplify setting your machine’s functions.  
a
c
Press Select Function (c) to access the menu.  
The machine functions are organized in a menu structure.  
Functions are shown in the display as you navigate through  
the menu, using the navigation keys.  
b
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Control Panel Keys and Indicators  
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1 Display Panel  
12 Redial key  
2 Numeric keypad  
3 */(Tone) key  
13 Type of Original/No key  
14 Copy key  
4 0/Unique key  
15 Alarm indicator  
16 Stop key  
5 Select Function key  
6 Auto Dial key  
17 Start key  
7 Hook/V. Request key  
8 Auto Rec key  
18 One-Touch keypad  
19 Plus key  
9 Search key  
20 Space key  
10 Hyphen key  
21 Pause key  
11 (Transmit) Resolution/Yes key  
22 One-Touch labels  
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Working with the Menu  
Structure  
Menu Structure  
Function  
The menu is set up in a multilevel structure of functions,  
options, and settings. A function can include a number of  
options and settings.  
Options  
Many of your fax machine’s features and functions have  
settings which can be changed to customize its operation.  
Settings  
For example, Paper Size includes two options—1’st and  
2nd. Each of these options includes a number of possible  
settings.  
Your machine’s settings are accessed through different  
programming levels: user functions, dial parameters, and  
service functions.  
The user functions control a broad range of features, such as  
when certain reports print and how the machine response to  
incoming calls.  
The dial parameters control how the machine dials fax  
numbers; in most cases, the settings are determined by the  
type of telephone service you have.  
Your Authorized Service Dealer must change the service  
functions.  
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User Function Settings  
User function settings allow you to customize the general  
operation of your fax machine.  
Determining Your Current Settings  
To determine the current User Function Settings for your  
machine, print the Configuration Report.  
The Configuration Report lists the current settings of all user  
functions, among other things.  
Refer to the User Function Settings List to determine which  
settings you may need to change.  
Refer to “Reports, Configuration Report.”  
To print a Configuration Report:  
To make changes, refer to “Changing Your User Function  
Settings” (in this section).  
1 Press the Select Function key.  
2 Press the 6/Report Print One-Touch key.  
The display shows 1:ACTIVITY REPORT.  
3 Using the numeric keypad, press 5.  
The display shows 5:CONFIGURATION.  
4 Press the Yes key. The report prints.  
User’s Guide: English  
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User Function Settings List  
01 MCF(SINGLE-LOC.)  
03 ERR REPORT(MCF)  
This function automatically prints a Message  
Confirmation Report after each single-location  
transmission or polling transmission. The report provides  
information about the transmission.  
This function automatically prints a Message  
Confirmation Report every time an error occurs during a  
transmission or polling transmission operation. The report  
provides information about the transmission.  
Refer to “Reports, Message Confirmation Report.”  
Available settings are ON and OFF (default).  
02 MCF(MULTI-LOC.)  
Refer to “Reports, Message Confirmation Report.”  
Available settings are ON (default) and OFF.  
04 IMAGE IN MCF  
This function automatically prints a Message  
Confirmation Report after each multiple-location  
transmission. The report provides information about the  
transmission. Refer to the “Reports, Message  
Confirmation Report” section of this document.  
When a message confirmation of a memory transmission is  
printed, this function adds a portion of the first page of the  
document that was sent. This feature makes it easier to  
identify a fax, but it may present security problems if you  
are sending sensitive documents.  
Available settings are ON (default) and OFF.  
Available settings are ON (default) and OFF.  
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05 SENDER ID  
08 CLOSED NETWORK  
This function controls the printing of your fax machine’s  
Sender ID on the faxes you send.  
This function allows you to program your fax machine to  
refuse to communicate with locations whose telephone  
numbers have not been programmed into your One-Touch  
keys or Auto Dial locations. Using this function, you can  
set up a closed network of fax machines.  
Refer to “Installation, Programming Required  
Information.”  
When set to ON, the Sender ID will be printed on each  
page slightly outside the image area of your document.  
If you do not want your fax machine to transmit faxes to or  
receive faxes from locations outside your network, select  
T/R.  
The default setting is ON.  
In order to meet FCC requirements, you must have this  
feature set to ON and have a valid Sender ID  
programmed in your fax machine.  
If you only want your fax machine to refuse to receive  
faxes from outside your network, select RX.  
!
Available settings are OFF (default), T/R, and RX.  
06 MONITORVOLUME  
09 TX MODE DEFAULT  
This function sets the volume for telephone line  
monitoring during dialing.  
Your fax machine is set for the STD (standard) resolution  
setting and the NORMAL contrast setting. If you  
consistently send faxes that require some other  
combination of transmission modes, use this function  
setting to change the default modes. While you are  
programming, the new default combinations appear on the  
lights above the Yes and the No keys. The default is  
STD/NORMAL.  
Available settings are LOW (default), HIGH, and OFF.  
07 BUZZER VOLUME  
This function sets the volume of the various tones your  
fax machine emits during operation. Available settings are  
LOW, MIDDLE (default), and HIGH.  
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10 T/F TIMER PROG.  
11 RING RESPONSE  
When set to the telephone/fax answering mode, your fax  
machine automatically distinguishes between incoming  
voice and fax calls. If the incoming call is a voice call, the  
fax machine rings to tell you to pick up the handset. If you  
do not answer, the fax machine automatically switches  
back to fax mode to allow the calling party to send a fax.  
The T/F TIMER function controls how long it waits before  
switching back to fax mode.  
This function controls how long your fax machine waits  
before answering an incoming telephone call. The  
available settings are 1 RING (default), 5 SECONDS, 10  
SECONDS, 15 SECONDS, or 20 SECONDS.  
At the default 1-ring setting, your fax machine answers  
!
calls immediately, and you will not hear any ring. If you  
need to hear the ring, change to one of the other  
settings.  
Available settings are 20 SECONDS or 35 SECONDS  
(default).  
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12 DISTINCTIVE RING  
Setting Distinctive Ring  
Some telephone carriers offer a service called Distinctive  
Ring. Distinctive Ring lets you have different numbers on  
one line, each with its own distinctive ring. You can then  
use one number exclusively as a fax number without the  
expense of a second line. (Your local telephone carrier can  
provide you with more information about this service,  
which usually has an additional charge.) To use this  
function, refer to Setting Distinctive Ring below.  
To set up your fax machine to recognize another ring pattern:  
1 Press the Select Function key.  
2 Press the 9/User Program One-Touch key.  
The display shows  
1:FUNC. PROGRAMMING.  
3 Press the Yes key. The display shows  
Available settings are OFF (default) and ON.  
FUNCTION NO. [ ].  
4 Using the numeric keypad, enter 12. The display shows  
You must have your local telephone carrier’s Distinctive  
!
Ring service.  
DISTINCTIVE RING, OFF.  
Your fax machine must be in FAX or PC answer mode,  
and the PBX dial parameter must be set to OFF. Other  
modes—TEL, TEL/FAX, or TAD—will override  
Distinctive Ring.  
This feature may not work properly if you have a  
telephone other than a genuine Oki optional handset  
connected to your fax machine.  
5 Press the No key two times. The display changes to  
DISTINCTIVE RING, SET.  
6 Press the Yes key. The display changes to  
SETUP FAX RING  
CALL FAX NUMBER NOW.  
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7 Using a separate telephone line, dial the number assigned  
to the fax machine within 90 seconds—if you don’t have  
access to a second line, have someone else make the call  
for you. When your fax machine begins to ring, it  
automatically detects and remembers its assigned ring  
pattern. Be sure to let it ring until either RESULT=OK or  
RESULT=NG displays. When the fax machine has  
successfully finished programming its ring pattern, the  
display shows RESULT=OK.  
8 Press the Yes key to confirm your selection.  
9 Press the Select Function key to finish.  
Occasionally, your fax machine may not be able to  
!
detect its ring pattern on the first try. If this happens, the  
display shows RESULT=NG. Follow the instructions  
again from Step 6.  
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13 PAPER SIZE (1’st and/or 2nd)  
Important: If you use the additional paper sizes  
(executive, A5, A6, and JISB5) with the MFP option, be  
sure to reset your fax machine to a standard paper size  
as soon as you are finished. Otherwise, faxes are  
received to memory and not printed.  
!
This function allows you to specify the size of paper you  
are using in the paper tray (1st or 2nd).  
Available settings are letter (default), A4, legal 13, and  
legal 14.  
Keep in mind that when the additional paper sizes  
(executive, A5, A6, and JISB5) are selected, power  
outage reports do not print. The power outage reports  
are the only notification that power to the fax machine  
has been disrupted.  
Paper Size Settings when the MFP Option is installed  
When the MFP Option is installed, the available settings  
are letter (default), A4, legal 13,, legal 14, executive, A5,  
A6, and JISB5.  
When using the fax machine as a PC printer, you can load  
A5 and B5 size paper into the paper tray. After copying or  
printing using the additional paper sizes (executive, A5,  
A6, and JISB5), return to your usual paper size setting.  
Incoming fax messages received while the additional  
paper sizes are active are stored in memory and not  
printed.  
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14 USER LANGUAGE  
16 REMOTE RECEIVE  
This function allows you to switch between the two  
languages programmed into your fax machine. Available  
settings are ENG. (English, the default) and SPA.  
(Spanish), FRE. (French), or POR. (Portuguese), depending  
on what fax machine language configuration you  
purchased.  
This function lets you use an attached phone to tell your  
fax machine to switch from telephone to fax mode so it  
can receive an incoming fax. Use the keypad of an  
external telephone to enter the remote receive number you  
have programmed into your fax machine.  
In addition, if your fax machine is in TAD mode, a caller  
can enter the programmed remote receive number after  
leaving a voice message; this enables the fax machine to  
receive a fax from the caller. Refer to the “Setting Basic  
Features, Answering Mode, Using Your Fax with an  
Answering Machine [TAD]” section of this document.  
15 INCOMING RING  
This function controls the telephone ringing sound your  
fax machine makes when a call comes in. When set to off,  
it does not ring during incoming calls. The available  
settings are:  
Available settings are OFF (default), 00, 11, 22, 33, 44, 55,  
66, 77, 88, 99, **, and ##.  
ON (default): Only rings when set to Manual Receive  
[TEL] mode or when the RING RESPONSE function is  
set to 5, 10, or 20 seconds.  
OFF: Does not ring when a call comes in.  
DRC (distinctive ring cancel): Rings for each incoming  
call with the same tone, even if you have set function  
setting 12, DISTINCTIVE RING to on.  
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17 MEM./FEEDER SW.  
User Function 25, Instant Dial must be set to OFF or  
Feeder  
!
User Function 17, MEM./FEEDER. SW. will not be  
active.  
To perform a manual feed transmission, User Function 17  
must be set to FEEDER.  
1 Load your document.  
The fax unit is set to scan documents in and transmit them  
from memory. This function controls how manual feed  
transmissions are performed.  
2 Enter the location.  
Location can be a One-Touch, Auto Dial, or manual.  
3 Press Start.  
Available settings are FEEDER (the default setting) and  
MEMORY.  
Memory  
To perform a broadcast transmission, User Function 17 must  
be set to MEMORY.  
If you do a lot of broadcast transmissions, change this  
setting to MEMORY.  
1 Load your document.  
2 Enter the locations.  
Locations can be One-Touch, Auto Dial, or manual.  
3 Press Start.  
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18 NOTUSED  
21 PC/FAX SWITCH  
19 ECM FUNCTION  
This function is active only when the Multifunction  
Printer Option is installed and your fax machine is set to  
the PC Fax answering mode. In that case, incoming faxes  
are saved directly to the PC’s disk without being printed.  
If the PC is turned off or not functioning, the fax machine  
acts as a stand-alone fax machine and prints incoming  
faxes when this PC/FAX SWITCH function is set to ON  
(default). If this function is set to OFF, the fax machine  
does not accept incoming faxes when the PC is turned off  
or not functioning.  
The Error Correction Mode (ECM) function may help  
your fax machine improve communication in areas where  
telephone line conditions are marginal.  
Refer to “Problem Solving” for other suggestions if you  
have communication problems.  
Available settings are ON (default) and OFF.  
20 REMOTE DIAGNOSIS  
The remote diagnostics feature allows a service person  
remotely to dial and service your fax machine.  
22 NO TONER MEM RX  
Available settings are ON and OFF (default).  
When this function is set to ON, your fax machine  
automatically receives and stores messages in its memory  
when it is low on toner. When this function is set to OFF,  
messages print, even if toner is low or empty.  
Available settings are ON and OFF.  
Default is OFF.  
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23 MEM FULLSAVE  
25 INSTANT DIAL  
When this function is set to ON, a message is shown in the  
display panel when memory becomes full during certain  
operations. Broadcast transmissions and other functions  
read the entire document into memory before initiating  
the fax transmission. If, during this process, memory  
becomes full and an operator time out seems likely, the  
display panel shows MEM FULL SAVE. If MEM FULL  
SAVE is set to OFF, data that cannot be read into memory  
is automatically deleted.  
When this function is set to ON, your machine scans  
documents as soon as it begins dialing.  
When this function is set to OFF, your machine scans  
documents into memory first, and then begins dialing.  
If there isn’t enough available memory, the machine will  
continue sending and scanning as memory becomes  
available.  
Available settings are ON and OFF.  
Default is ON.  
Available settings are ON and OFF.  
Default is OFF.  
26 RESTRICTACCESS  
When this function is set to ON, you must enter a  
password to use the machine.  
24 CONTINUOUS TONE  
When this function is set to ON, your machine emits a  
warning sound when receiving a transmission. Press the  
STOP key to turn off the warning. Set this function to OFF  
is you do not want the warning to sound.  
Available settings are ON and OFF.  
Default is OFF.  
Be sure to record all Restrict Access IDs. Keep the  
Available settings are ON and OFF.  
Default is OFF.  
!
record in a safe place. If you forget a Restroct Access  
ID, you will need to contact an Authorized Service  
Delaer for assistance.  
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27 WIDTH REDUCTION  
29 CNG COUNT  
When this function is set to ON, your machine prints  
received data at a slightly reduced width.  
When this function is set to ON, your machine switches to  
a facsimile reception mode at a certain CNG signal (1 to 5)  
when the unit is operating in T/F.  
You use this feature when the pages received have data  
beyond the printable area.  
Available settings are 1, 2, 3, 4, and 5.  
Default is 1.  
Available settings are ON and OFF.  
Default is OFF.  
28 TONER SAVE  
When this function is set to ON, your machine uses toner  
saving during facsimile printing.  
Available settings are ON and OFF.  
Default is OFF.  
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Changing Your User Function Settings  
1 Press the Select Function key.  
2 Press the 9/User Program One-Touch key.  
The display shows  
5 Repeatedly press the No key until the setting you want  
appears in the display.  
If you are changing the TX MODE DEFAULT  
!
settings, the new settings appear on the lights above  
the Yes and the No keys  
1:FUNC. PROGRAMMING.  
6 Press the Yes key to confirm your selection. The name  
3 Press the Yes key. The display shows  
of the next function setting appears in the display.  
FUNCTION NO. [ ].  
7 Press the Select Function key to finish.  
4 Using the numeric keypad, enter the 2-digit number of the  
function you want to change. The display shows the name  
of the selected function.  
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Dial Parameter Settings  
These functions allow you to control the way your fax  
machine dials telephone numbers.  
Dial Parameter Settings List  
Refer to the Dial Parameter Settings List to determine which  
settings you may need to change.  
REDIAL TRIES  
This function controls how many times your fax machine  
automatically redials a number that is busy or does not  
answer.  
Refer to “Changing Your Dial Parameter Settings” part of this  
section to make the change.  
Available settings are from 0 to 10 tries.  
Default: 3 tries.  
Current Dial Parameter Settings  
For a list of current Dial Parameter Settings for your machine,  
print the Configuration Report.  
REDIALINTERVAL  
This function controls how long your fax machine waits  
between each automatic redial attempt.  
Refer to “Reports, Configuration Report.”  
Available settings are from 1 to 6 minutes.  
Default: 3 minutes.  
DIAL TONE DETECT  
This function allows your fax machine to wait for and  
detect a dial tone before proceeding with dialing.  
Available settings are ON and OFF.  
Default: OFF.  
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BUSY TONE DETECT  
PBX LINE  
Turn this function on if your fax machine is connected to a  
PBX.  
PBX (Private Branch Exchange) is a phone system used  
This function allows your fax machine to detect a busy  
tone when sending a fax.  
Available settings are ON and OFF.  
Default: ON.  
!
to route internal calls.  
MF(TONE)/DP (PULSE)  
Once this function is turned on and the access digit  
function is been programmed (see “Setting Basic Features,  
Dial Parameters, Dial Prefix”), your fax machine  
recognizes the access digit you use in your PBX to get an  
outside line.  
This function sets the dialing method. Use the MF setting  
for Touch-Tone dialing, or the DP setting for pulse dialing.  
Default: MF (TONE).  
Refer to “Setting Basic Features, Dial Parameters, Dial  
Prefix.”  
Refer to “Setting Basic Features, Connecting to a PBX”  
for instructions on changing this setting.  
Available settings are ON and OFF.  
Default: OFF.  
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AUTO START  
Changing Your Dial Parameter Settings  
When this function is turned on, your fax machine  
automatically dials as soon as you press a One-Touch key  
or enter an Auto Dial code—you do not have to press  
Start.  
1 Press the Select Function key.  
2 Press the 9/User Program One-Touch key.  
3 On the numeric keypad, press 2. The display shows  
2:DIAL PARAMETER.  
Available settings are ON and OFF.  
Default: ON.  
4 Press the Yes key until the display shows the dial  
DIAL PREFIX  
parameter you want to change.  
If your fax machine is connected to a PBX, use this  
function to specify the access digit (Dial Prefix) used to  
obtain an outside line from your PBX.  
5 Repeatedly press the No key until the setting you want  
appears in the display.  
6 Press the Yes key to confirm your selection. The name  
You can enter a number with up to four digits.  
of the next dial parameter setting appears in the display.  
When this parameter is programmed, the fax machine  
recognizes the access digit when you enter a number and  
automatically pauses for an outside line before dialing the  
rest of the number.  
7 Press the Select Function key to finish.  
Refer to the “Setting Basic Features, Connecting to a  
PBX” section of this document for instructions on  
changing this setting.  
Available settings are ON and OFF.  
Default: OFF.  
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Service Function Settings  
In many cases, service function settings greatly change the  
way your fax machine operates. To change any of these  
settings, contact your Authorized Service Dealer.  
Service Function Settings List  
LONG DOC. SCAN  
Normally fax machine does not scan documents longer  
than 14 inches (360 mm). When this function is on, your  
fax machine can scan and transmit documents of any  
length for up to one hour.  
Changing Your Service Function Settings  
To change any of these settings, contact your Authorized  
Service Dealer.  
MDY/DMY  
This function specifies how fax machine displays and  
prints the date: month/day/year or day/month/year.  
TIME/DATE PRINT  
This function specifies how the time and date are printed  
on the fax messages you transmit. Available settings are:  
do not print date and time, print date and time at the top of  
the first page only, and print date and time at the top of  
every page.  
TSI PRINT  
When this function is on, the phone number of the  
sending fax machine prints at the top of each page of the  
message.  
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Changing the Language  
Your fax machine comes with two languages installed:  
English and one other language. The other language will be  
Spanish, French or Portuguese, depending on the type of unit  
you bought. These languages appear on the display and in  
reports. Follow the instructions below to switch languages.  
Procedure  
1 Press the Select Function key.  
2 Press the 9/User Program One-Touch key.  
The display shows  
1:FUNC. PROGRAMMING.  
3 Press the Yes key. The display shows  
FUNCTION NO. [ ]  
ENTER 01-29.  
4 Use the numeric keypad to enter 14. The display shows  
USER LANGUAGE.  
5 Press the No key to switch to the other installed  
language.  
6 To accept the language change, press the Yes key.  
7 Press the Select Function key to finish.  
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Answering Mode  
What is Answering Mode?  
Changing the Answering Mode  
The answering mode determines how your fax machine  
handles incoming fax and voice calls.  
1 Press the Auto Rec key. A description of your current  
selection displays.  
The standby display shows the current answering mode.  
2 Press the Auto Rec key again. Your fax machine switches  
to the next setting.  
3 Continue pressing the Auto Rec key until the selection  
you want appears on the display. After a short pause, your  
fax machine returns to standby mode displaying the new  
setting.  
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Answering Mode Options  
The answering mode you choose depends on how you use  
your fax machine and what telephone equipment is  
connected to it. Read through the mode descriptions below,  
then follow the instructions to change to the mode that best  
fits your needs.  
Auto Receive Mode [FAX]  
If your fax machine is connected to a telephone line reserved  
only for fax communications, use the Auto Receive mode.  
Your fax machine assumes all incoming calls are fax  
messages and automatically receives them.  
The Answering Modes are:  
Auto Receive Mode [FAX]  
Manual Receive Mode [TEL]  
Telephone/Fax Automatic Switch Mode [T/F]  
Using Your Fax with an Answering Machine [TAD]  
Memory Reception Mode [MEM]  
Fax Forwarding Mode [FWD]  
Manual Receive Mode [TEL]  
If you use the same line for both fax and telephone calls and  
the majority of your incoming calls are telephone calls, then  
the TEL answering mode is your best choice. Each time  
someone calls, your fax machine rings like a telephone—it  
does not automatically answer. You can answer from either an  
external handset or telephone connected to your fax  
machine. If you pick up the handset and hear fax tones, press  
the Start key to receive the fax. If you do not answer the  
phone and someone tries to send you a fax message, your  
machine will not accept it.  
PC Mode [PC]  
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Telephone/Fax Automatic Switch Mode [T/F]  
Using Your Fax with an Answering Machine [TAD]  
When incoming calls are a mixture of fax and telephone  
calls, your best choice is the Telephone/Fax mode.  
TAD is Telephone Answering Device / Fax Automatic Switch  
Mode.  
In this mode, your fax machine detects whether the incoming  
call is a fax or voice call.  
Use this mode to connect an answering machine to your fax  
machine. Like Telephone/Fax mode, the Telephone  
Answering Device mode detects whether an incoming call is  
a fax or voice call.  
When the call is from another fax machine, your machine  
switches to fax mode and automatically receives the message.  
If it is a fax call, your fax machine receives the fax.  
When the call is a voice call, your fax machine rings like a  
telephone. If you do not answer within 35 seconds, your fax  
machine switches back to fax mode to allow the calling party  
to send a fax manually.  
If it is a voice call, your fax machine rings just as it does in  
Manual Receive mode.  
If no one answers the call, your answering machine activates,  
allowing the calling party to leave a message.  
If you set the Remote Receive User Function Number 16  
(Refer to “Setting Basic Features, User Function Settings,  
User Function Settings List”), the caller can send a fax at any  
time during or after the recorded message by using their  
keypad to enter the remote receive number you have  
programmed. This number activates fax reception.  
Add something like this to your answering machine message:  
“To send a fax now, press XX [the programmed number].”  
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Memory Reception Mode [MEM]  
PC Mode [PC]  
Use this mode if you have the Multifunction Printer Option  
(also known as the PC interface option) installed in your fax  
machine and want to store incoming faxes on your  
When set to this mode, your fax machine stores received  
faxes in memory and does not print them out immediately.  
computer’s hard disk instead of printing immediately.  
If your computer is off or not functioning, your fax machine  
acts as a stand-alone fax machine and prints any incoming  
faxes.  
Fax Forwarding Mode [FWD]  
When set to this mode, your fax machine receives all fax  
messages into memory, and then automatically resends them  
to the forwarding number you have programmed into the  
machine.  
For details on how to set the forwarding number, refer to  
“Advanced Operations, Call Forwarding.”  
This mode is available only if a forwarding number has been  
programmed.  
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Incoming Call Parameters  
Connecting to a PBX  
Incoming Call Parameters determine how your fax machine  
handles incoming transmissions.  
A PBX (Private Branch Exchange) is a private telephone  
system used to route internal calls. If you have to dial a prefix  
(access digit) to get an outside line, then your line is  
connected to a PBX.  
For more information on each user function, refer to “Setting  
Basic Features, User Function Settings, User Function  
Settings List.”  
If you are connecting your fax machine to a PBX, follow the  
instructions below. It can then detect the access digit at the  
beginning of phone numbers you dial or program, and  
automatically waits for a dial tone before dialing the rest of  
the number.  
• User Function 06, Monitor Volume  
• User Function 07, Buzzer Volume  
• User Function 11, Ring Response  
• User Function 12, Distinctive Ring  
• User Function 13, Paper Size Settings  
• User Function 15, Incoming Ring  
• User Function 16, Remote Receive  
• User Function 21, PC/Fax Switch (MFP Option)  
Some PBX installations may require additional  
!
adjustments to your fax machine. If you continue to  
have difficulty with fax communication after following  
these steps, contact your Authorized Service Dealer.  
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Programming an Access Number  
(Dial Prefix)  
8 Using the numeric keypad, enter the number you normally  
dial from your PBX to obtain an outside line. An example  
of this is dialing 9 before the number, such as 9-555-1212.  
1 Press the Select Function key.  
2 Press the 9/User Program One-Touch key.  
3 On the numeric keypad, press 2. The display shows  
2:DIAL PARAMETER.  
9 Press the 19/Space One-Touch key repeatedly until the  
display changes.  
4 Press the Yes key until the display shows PBX LINE,  
[OFF].  
10 Press the Yes key.  
11 Press the Select Function key to finish. Keep in mind that  
all of the outside telephone numbers you program into  
your fax machine have to begin with your PBX’s access  
digit.  
5 Press the No key. The display changes to PBX LINE,  
[ON].  
6 Press the Yes key until the display shows DIAL PREFIX,  
[OFF].  
7 Press the No key. The display changes to DIAL PREFIX,  
[ ] ENTER 4DIGITS.  
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Deleting a Programmed Access Number  
(Dial Prefix)  
To turn off the PBX LINE and DIAL PREFIX functions:  
1 Press the Select Function key.  
2 Press the 9/User Program One-Touch key.  
3 On the numeric keypad, press 2. The display shows  
2:DIAL PARAMETER.  
4 Press the Yes key until the display shows PBX LINE,  
[OFF].  
5 Press the No key. The display changes to PBX LINE,  
[ON].  
6 Press the Yes key until the display shows DIAL PREFIX,  
[OFF].  
7 Press the No key. The display changes to DIAL PREFIX,  
[ ] ENTER 4DIGITS.  
8 Press the Space key four times to delete the programmed  
access number.  
9 Press the Yes key.  
10 Press the Select Function key to finish.  
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Basic Faxing Operations  
Overview  
This section explains how to load documents for faxing, how  
Guidelines  
to send and receive faxes, how to use the closed network and  
voice request features, and how your fax machine handles  
power interruptions.  
• Try to use good quality documents for your fax  
transmissions. Documents that are typed or written with a  
black felt-tip pen on white (or light) paper work best.  
• Do not send documents that are not rectangular.  
• Never use documents that have wet or sticky surfaces,  
wrinkles, staples, or paper clips. However, your fax  
machine can transmit documents that have been subject to  
normal wear, such as documents with staple holes, letter  
folds and minor corner folds.  
Preparing Documents for Faxing  
Use the information in this section to make sure your  
documents scan and fax easily and clearly.  
• If you are not sure how a document will fax, try making a  
copy first: load the document face down and press the  
Copy key.  
• If your documents are heavily bent, creased or torn, make  
a copy on a photocopier and send the copy instead.  
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Document Size  
Multiple Page Documents  
• All documents must have a minimum width of 5.8" (148  
mm) and a minimum length of 5" (128 mm).  
• Documents cannot be wider than 8.5" (216 mm) or longer  
than 14" (356 mm).  
Your fax machine can scan paper with a basis weight between  
13 pounds (50 g/m2) and 28 pounds (105 g/m2). You can load  
up to 30 sheets of standard 20-pound (80 g/m2) paper, such as  
photocopier paper. If you use lighter or heavier paper, you  
can load up to 15 sheets. For very heavy paper, load and send  
pages individually.  
Your fax machine can be set to accept documents of  
!
unlimited length (LONG DOC SCAN Service  
Parameter)—see your Authorized Service Dealer.  
• For multiple-page documents, do not load paper thinner  
than 0.003" (0.08 mm) or thicker than 0.005" (0.13 mm).  
• For single-page documents, do not load paper thinner than  
0.002" (0.06 mm) or thicker than 0.006" (0.15 mm).  
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Loading Documents  
To prevent paper jams and problems during operation, stack  
your documents neatly, aligning their edges, before loading.  
Do not load documents of different sizes at the same time.  
2
Stack your documents neatly, then insert them face down  
into the document feeder. Adjust the document guides for  
a snug fit.  
You can load and prepare to transmit a document while  
!
your fax machine is still sending or receiving another  
message, as long as the document feeder is clear. This is  
known as Priority Transmit. To use Priority Transmit,  
load the document, select your location and press the  
Start key. Your document will be sent as a priority when  
the current communication ends.  
1
Adjust the document guides to the width of the paper you  
are using.  
3
Your fax machine will grip the documents and pull the  
bottom page into the machine.  
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4
To obtain the best possible quality for the type of  
document you are scanning or faxing, use the Yes key  
to set the resolution of your document.  
5
If necessary, use the No key to adjust the level of  
contrast in your document.  
For most documents, the default NORMAL setting works  
best.  
For most normal documents, the default STD setting  
works well.  
For documents with normal contrast, use NORMAL  
contrast.  
For normal office documents,  
Use STD (Standard) resolution  
For documents that are too light, use LIGHT contrast.  
For documents that are too dark, use DARK contrast.  
Your documents are now ready for faxing or copying.  
The resolution of this scan is 100 x 200 dpi  
For documents with small type or other fine details,  
Use FINE or EX. FINE resolution  
6
The resolution of a FINE scan is 200 x 200 dpi  
The resolution of an EX.FINE scan is 200 x 400 dpi  
For documents with photos, or many shades of gray,  
Use PHOTO resolution  
The resolution of a PHOTO scan is 200 x 200 dpi  
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Sending a Fax to a Single Location  
1
2
Load your documents.  
Select a location.  
If you make a mistake, press the Yes key to go back and  
re-enter the number.  
Press the Start key when you have finished entering  
numbers.  
To dial using a One-Touch key  
Press the One-Touch key. To reach One-Touch keys 21-40,  
lift the main One-Touch key pad.  
3 If necessary, press the Start key to begin the transmission.  
By default, One-Touch keys and Auto Dial numbers  
To dial using anAuto Dial number  
!
begin transmission automatically, without pressing the  
Start key. The Auto Start setting lets you change this.  
Refer to “Setting Basic Features, Dial Parameters  
Settings.”  
Press the Auto Dial key, then enter the 2 or 3-digit Auto  
Dial number on the numeric keypad.  
To dial using the numeric keypad  
Dial as you would on a normal telephone.  
To dial using an external telephone  
Pick up the handset of your external telephone and dial  
the number of the machine you wish to transmit to. If the  
receiving fax machine is in automatic reception mode,  
you will hear a high-pitched tone. If a person answers the  
phone, ask them to press the Start key on their machine.  
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Messages on the Display Panel  
Below are explanations for some of the messages you may  
see during a typical fax transmission.  
RESULT = OK  
The fax was sent successfully.  
(location)  
COMMUN. ERROR  
The remote location’s Personal ID, TSI/CSI, Location ID or  
the telephone number you entered identifies the location  
during transmission.  
If the red alarm indicator lights and you see this or another  
error message, a problem occurred during the  
communication. Try sending the fax again.  
DIALING  
Refer to “Problem Solving.”  
Your fax machine is dialing the number.  
CALLING  
The line is ringing.  
SENDING/XX.X  
Your fax machine is sending the message.  
XX.X indicates the transmission speed in bits per second.  
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Search Key Dialing  
Real-Time Dialing  
If you are not sure which One-Touch key or Auto Dial number Normally, your fax machine dials the entire number of the  
contains the location you want to call, use the Search key to  
look through an alphabetical list of all of the Location IDs  
programmed into your fax machine.  
location you have selected at one time. Occasionally, you  
may need to dial numbers in real time—one digit at a time.  
If your fax machine is equipped with a handset, you can dial  
in real time by picking up the handset, or you can press the  
Hook/Voice Request key.  
1
When selecting locations, press the Search key. The  
display shows  
ENTER 1’ST CHAR.  
2
Repeatedly press the Search key to look through the  
entire list of locations in alphabetical order, or locate the  
letter you want on the numeric keypad, and press that key  
repeatedly to look through Location IDs beginning with  
that letter.  
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Redialing  
Confirming Results  
If the line is busy or if there is no answer, your fax machine  
waits, and then automatically redials the number. The dial  
parameter settings determine how many times it redials and  
how long it waits between attempts.  
After transmission, press the Copy key once (with no  
documents loaded) to see the result of your transmission  
(Message Confirmation [MCF]) on the display. To print the  
MCF report, press the Copy key a second time.  
Refer to “Setting Basic Features, Dial Parameters Settings.”  
Refer to “Reports, Message Confirmation Report.”  
If your fax machine is transmitting from memory and a  
communication error occurs, it automatically re-dials the  
number and tries to send the fax again.  
Stopping a Transmission  
You can redial a number manually at any time by pressing  
the Redial key.  
To stop a transmission in progress, follow the instructions  
below.  
If a power loss occurs, the redial information is lost.  
Refer to “Basic Faxing Operations, Power Failures and  
Memory.”  
1
2
Press the Stop key twice. The display shows STOPPED.  
!
If documents are stuck partway through the document  
feeder, you may see a RELOAD DOCUMENTmessage on  
the display.  
3
Press the Stop key again. Your fax machine feeds the  
document the rest of the way through the document  
feeder.  
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Shortcut Fax Number Programming  
This feature allows you program (save) a number into your  
fax machine at the same time you are using the number to  
send a fax. This feature will locate the first available One-  
Touch key (or Auto Dial number, if all the One-Touch keys  
are programmed) for you to program.  
Procedure  
1 Load the document.  
2 Enter the fax number using the numerical keypad.  
3 Press the Copy key. The display shows ONE-TOUCH  
NO.[xx].  
The number in brackets [xx] is the next unprogrammed  
One-Touch key number.  
If all the One-Touch keys are programmed, the display  
shows AUTO DIAL NO.[xx], with the number of the next  
unprogrammed Auto Dial number shown in brackets [xx].  
4 Press Yes to program the location to the number shown  
or  
press Search to cycle through the available  
unprogrammed keys/numbers,  
then press Yes to program to the number you want.  
Press No to stop the process.  
5 The display reads  
NO=5551212 [the fax number you entered] ID=.  
6 Press Start.  
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7 Enter the location ID.  
8 Press Start. The display shows  
This is a descriptive title up to 15 characters long.  
Refer to the instructions below.  
NO=<LOCATION>.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, use the Space One-Touch key  
To enter hyphens (-), use the Hyphen key  
To enter alphabetical characters, locate the character  
you want on the numeric keypad.  
9 Press Start. The display shows  
G3 COMMUN SPEED  
[33.6k] YES NO ᮣ  
Press NO to select a different communication speed.  
Press that key repeatedly until the character appears on  
the display.  
Press YES to select the displayed communication  
speed.  
To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears.  
The following characters are available:  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
10 The display shows  
G3 ECHO PROTECTION  
[OFF] YES NO ᮣ  
Internet characters: @ \ “ _ % - l  
- l  
The functions as a tilde symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
Press NO to toggle between ON and OFF.  
Settings are: ON or OFF  
To enter two successive letters/numbers on the same  
key, press the No key to move to the next character.  
To move the cursor to make corrections, press the  
Yes and No keys  
Press YES to select the displayed setting  
11 Press Start. The display shows PROGRAMMING, then  
DIALING, and the fax machine dials the number and  
sends the fax.  
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Receiving Faxes  
Receiving Faxes Manually  
To receive a fax while in manual receive mode:  
If your fax machine is set to the manual receive [TEL] mode,  
it treats all incoming calls as voice conversations, and does  
not automatically receive faxes.  
1 When your telephone or fax machine rings, pick up the  
telephone handset connected to it. If a person is on the  
line, carry on your conversation.  
2 If a remote fax machine is on the line, or if a person  
wishes to fax you a document after a conversation, press  
the Start key.  
You must have a handset connected to the fax machine  
in order to receive faxes manually.  
!
3 When the RECEIVING message appears on the display,  
hang up the handset.  
4 After you receive the fax, a long beep tells you that the  
transmission was successful.  
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Receiving Faxes in Memory  
This section does not apply when the fax machine is in  
Print Messages in Memory  
!
PC Fax mode. In that case, all faxes are automatically  
stored on the computer’s hard drive, regardless of the  
conditions explained below.  
1 Press Select Function.  
2 Press the 2/Print Operation One-Touch key.  
3 The display shows  
Memory Reception Mode [MEM]  
PRINT MEMORY MSG?  
When your fax machine is set to Memory Reception mode, it  
receives all messages into its memory without printing them  
out.  
4 Press the Yes key.  
5 The messages stored in the machine’s memory print.  
The display shows  
MSG. IN MEMORY  
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No Paper Reception  
Canceling Messages Stored in Memory  
When your fax machine runs out of paper, incoming faxes are  
stored in the machine’s memory.  
It is possible to erase messages received in memory without  
printing them.  
The display shows:  
1
2
3
After you have followed the instructions to print out  
messages stored in memory, the display shows  
MSG. IN MEMORY, REPLACE PAPER  
MSG. IN MEMORY, PRINTING.  
Load more paper.  
To erase the message instead of printing it, press the Stop  
key. The display shows  
Your fax machine automatically prints out any messages in  
memory as soon as paper is loaded.  
CANCEL?  
Press the Yes key to erase the message from your fax  
machine’s memory.  
If there are more messages in memory, the display shows  
MSG. IN MEMORY, PRINTING  
Follow the steps above for each message you want to erase.  
WARNING: You cannot identify which message you are  
!
erasing.  
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Rejecting Junk (Unsolicited) Fax Messages  
Closed Network Option  
4
5
Using the numeric keypad, enter 08. The display shows  
The closed network option lets you set your fax machine to  
only transmit faxes to, or receive faxes from, locations  
programmed into One-Touch keys or Auto Dial numbers.  
08:CLOSED NETWORK nnn  
You can also set your machine to receive faxes only from  
those programmed locations.  
Where nnn is the current setting of this function.  
The settings are: RX, T/R, or OFF  
This is one way of reducing the number of junk (unsolicited)  
faxes (such as advertisements) you receive.  
Press the No key until the setting you want appears in  
the display.  
1
2
Press the Select Function key.  
RX: limits reception only.  
Press the 9/User Program One-Touch key. The display  
shows  
T/R: limits both transmission and reception.  
OFF: no limits on transmission or reception.  
Press the Yes key to confirm the new setting.  
Press the Select Function key to finish.  
1:FUNC. PROGRAMMING.  
6
7
3
Press the Yes key. The display shows  
FUNCTION NO. [ ].  
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Power Failures and Memory  
If power to your fax machine is interrupted, the problems  
listed below will occur.  
Power Outage Report  
When power is restored, your fax machine prints a power  
outage report to inform you of the power failure. Use this  
report to determine which received messages you may have  
lost, and to determine which transmissions you may have to  
resend.  
You can prevent these problems by installing an  
!
optional memory expansion board with a battery back-  
up system that protects stored information for at least  
one hour.  
Refer to “Reports, Power Outage Report.”  
Information that is Lost  
Keep in mind that when the additional paper sizes  
• Any messages your fax machine has scanned into its  
memory but not yet transmitted will be lost. This includes  
messages stored for bulletin polling.  
• Any messages your fax machine has received into its  
memory but not yet printed will be lost.  
• If you have loaded documents on your fax machine’s  
document feeder, any dialing or transmission settings will  
be lost.  
!
(executive, A5, A6, and JISB5) are selected (these are  
available when the MFP option is installed), power  
outage reports do not print. The power outage reports  
are the only notification that power to the fax machine  
has been disrupted.  
• Redial information is lost.  
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Using Voice Request  
The voice request feature allows you to have a conversation  
with a person at a remote fax machine after a fax  
communication is finished. Either the person sending or  
receiving the fax can initiate a voice request.  
You need to have either the optional handset or an  
external telephone attached to the fax machine in order  
to use the voice request function.  
You can use the voice request function only when you  
are using the document feeder to send a fax directly to a  
single location (manual transmission).  
!
If you are sending a fax, you can answer a voice request only  
after all pages have been transmitted. If you are receiving a  
fax, you can answer a voice request after reception of each  
page.  
You cannot use Voice Request with memory, delayed,  
relay, or broadcast faxing.  
You will know if the person on the other fax machine has  
issued a voice request when you hear a warbling tone. If you  
do not respond in approximately six seconds, the voice  
request is automatically cancelled.  
You cannot use the voice request function when your are  
operating the fax unit at transmission speeds greater  
than 14,400 bits per second.  
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Initiating a Voice Request  
Answering a Voice Request  
1
2
During a fax communication, press the Hook V Request  
key.  
Lift the handset and press the Hook V Request key.  
When the other party answers your request, your fax  
machine emits a repetitive warbling sound. The display  
shows  
LIFT HANDSET, PRESS VOICE REQUEST.  
3
Lift your handset and press the Voice Request key.  
If you press your Voice Request key to initiate a voice  
request in TX mode, but no one is there to answer, your  
fax machine automatically sends a call back message to  
the remote site. This message includes a telephone  
number where you can be reached.  
!
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Programming Speed Dial Numbers  
You can program (save) frequently dialed numbers into your  
machine. This way, you enter the full number once, and  
access the number with one or a few keystrokes thereafter.  
Each fax number that you enter or program into your  
!
machine can be up to 40 digits long. If you need to dial  
a number with more digits, use the chain dial feature.  
For more information on chain dialing, refer to  
A total of 190 spaces are available for programming numbers.  
Forty spaces are available as One-Touch Speed Dial keys.  
“Programming Speed Dial Numbers, Chain Dialing.”  
150 spaces are available as 2-Digit and 3-Digit Speed Dial  
(Auto Dial) keys.  
To program or use One-Touch keys 21-40, grasp the  
One-Touch keyboard latch and swing the main One-  
Touch panel out of the way. You can then select from  
keys 21–40. When you are finished, close the One-Touch  
keypad and continue.  
!
There are four types of spaces:  
·
·
·
·
One-Touch Speed Dial  
2-Digit Speed Dial  
3-Digit Speed Dial  
Group Dial  
To obtain additional One-Touch key labels, refer to  
“Options and Consumables.”  
!
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One-Touch Speed Dials  
For quick and easy faxing operations, you can store up to 40  
telephone numbers in the machine’s memory and send  
documents to a fax number by pressing a single key.  
Your fax machine is equipped with 40 one-touch keys. Two  
40-digit numbers can be programmed to each one-touch key,  
a primary number and an alternative number that is used if  
the primary number is busy or goes unanswered. You can  
also enter a 15 character location ID (name) for each key.  
To program or use One-Touch keys 21-40, grasp the  
!
One-Touch keyboard latch and swing the main One-  
Touch panel out of the way. You can then select from  
keys 21–40. When you are finished, close the One-Touch  
keypad and continue.  
To obtain additional One-Touch key labels, refer to  
“Options and Consumables.”  
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2- or 3-Digit Speed Dials  
Group Faxing  
In addition to one-touch speed faxing, you can program an  
additional 150 numbers for 2- or 3-digit entry faxing.  
Speed dial numbers can be grouped together so you can  
quickly fax a document to multiple locations with one key  
touch.  
2-Digit Speed Dial Numbers are the spaces 01 to 99.  
The 2-Digit Speed Dial Numbers are spaces 01 to 99.  
For more information on group faxing, refer to “Sending a  
Fax to Multiple Locations, Group Faxing.”  
They are called two-digit because you access them by  
entering their two-digit space designation.  
3-Digit Speed Dial Numbers are spaces 100 to 150  
They are called three-digit because you access them by  
entering their three-digit space designation.  
2-Digit Speed Dial Numbers can also be accessed by  
!
!
entering a three-digit space designation. For example,  
Speed Dial 50 can be accessed by entering 50 or 050.  
The One-Touch Sheet(s) provide space for Speed Dial  
numbers 1 through 40. For higher Speed Dial numbers,  
program the number(s) and print the Telephone  
Directory. For more information, see “Reports,  
Telephone Directory.”  
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One-Touch Faxing  
Programming One-Touch Keys  
1 Press the Select Function key.  
2 Press the 8/Location Program One-Touch key. The display  
The fax unit has 40 One-Touch key locations available.  
Keys 1–20 are on the main One-Touch panel.  
shows  
LOCATION PROGRAMMING  
ENTER (SRCH, OT, A/D, #).  
Keys 21–40 are beneath the main One-Touch panel.  
You can store up to two fax numbers with 32 digits in each  
One-Touch key: a main number and an optional alternate  
number which will be called if the main number is busy.  
Where  
SRCH represents Search (press the Search key)  
OT represents One-Touch  
A/D represents Auto Dial  
# represents Group  
You can also enter a 16-character Location ID (name) for each  
One-Touch key.  
To find One-Touch keys that are not yet programmed,  
!
repeatedly press the Search key.  
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3 Press a One-Touch key to program.  
4 The display briefly shows  
To program or use One-Touch keys 21-40, grasp the  
NO=<FAX NO.>,  
ID=<LOCATION ID>  
!
One-Touch keyboard latch and swing the main One-  
Touch panel out of the way. You can then select from  
keys 21–40. When you are finished, close the One-Touch  
keypad and continue.  
or a previously programmed fax number and Location ID.  
5 After the display clears, enter the main fax number. Refer  
to the instructions below.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 19/Space One-Touch key  
To enter hyphens (-), press the Hyphen key  
To enter pauses (i.e., to wait for long distance or outside  
lines), press the 20/Pause One-Touch key  
To add a switch from pulse to tone dialing for part of  
the call, press the */Tone key  
To obtain additional One-Touch key labels, refer to  
“Options and Consumables.”  
To move the cursor to make corrections, press the Yes  
and No keys  
6 Press the Start key to enter the number.  
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7 Enter the Location ID. This is a descriptive title up to 16  
9 Enter the optional alternate fax number, if desired. Refer to  
characters long. Refer to the instructions below.  
the instructions following Step 5.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 19/Space One-Touch key  
To enter hyphens (-), press the Hyphen key  
To enter alphabet characters, locate the character you  
want on the numeric keypad. Press that key repeatedly  
until the character appears in the display.  
10 Press the Start key to finish programming the One-Touch  
key.  
The display shows  
LOCATION  
PROGRAMMING.  
To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears in the  
display. The following characters are available:  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
11 To continue programming One-Touch keys, go back to  
Step 3. If you are finished programming, press the Select  
Function key.  
Internet characters: @ \ “ _ % - l  
12 Lift off the plastic cover above the One-Touch label.  
Using a pencil, write in the location name for your One-  
Touch key(s). Then replace the cover.  
- l  
The functions as a tilde symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
To enter two successive letters/numbers on the same  
key, press the No key to move to the next character.  
To move the cursor to make corrections, press the Yes  
and No keys  
Print the Phone Directory when you finish  
programming. This provides a reference of the speed  
dial numbers already programmed.  
!
To obtain additional One-Touch key labels, refer to the  
“Options and Consumables.”  
8 Press the Start key. The display shows (for about three  
seconds).  
NO=<OR LOCATION>  
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Dialing with One-Touch Keys  
To use a One-Touch key for dialing, just press the appropriate  
One-Touch key. For each key, you can program up to two  
telephone numbers: a primary number, which will always be  
dialed first, and an optional alternate number which will be  
automatically dialed if the first number is busy or if there is  
no answer. You can also use the Search key to find locations  
programmed into One-Touch keys.  
The fax unit has keys 1– 20 available on the main One-  
Touch panel, and keys 21–40 available beneath the  
main One-Touch panel. To access One-Touch keys 21 –  
40, lift the main One-Touch keypad by the latch on the  
left side of the cover. When you’re finished, close the  
keypad to continue normal operation and  
!
programming.  
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Selecting Functions and Programming  
Use One-Touch keys 1–10 for selecting special transmission  
and reception functions, for obtaining reports, and for quick  
access to programming functions.  
2/Print Operation  
Your machine can be set to receive messages into memory  
and not print them when it runs low on toner. You can also  
use this key to force messages to print when toner is low  
(but the print quality may be very poor). Refer to “Setting  
Basic Features, User Function Settings, User Function  
Settings List, 22 No Toner Mem RX.”  
To select a function:  
1 Press the Select Function key.  
2 Press the corresponding One-Touch key.  
Use this key to print out confidential fax messages  
received into mailboxes (memory). You will need to know  
the password of the mailbox you are trying to access.  
Refer to “Advanced Operations, Confidential Faxes.”  
List of One-Touch Keys  
1/Delayed TX key  
Use this key to print faxes received to memory, if memory  
reception mode is ON for your machine. Refer to “Setting  
Basic Features, Answering Mode, Answering Mode  
Options, Memory Reception Mode.”  
Use this key to send a fax at a later time and date which  
you specify (within three days).  
Refer to “Advanced Operations, Sending a Fax at a Later  
Date and Time (Delayed Fax).”  
Use this key to print any bulletin polling messages that  
have been stored in memory for transmission. Refer to  
“Advanced Operations, Sending Documents Requested by  
Another Fax Machine, Bulletin Polling, Printing Polling  
Documents in Memory ” or “Advanced Operations,  
Sending Documents Requested by Another Fax Machine,  
Printing Faxes Polled into Memory.”  
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3/Confidential TX key  
5/Polling key  
Use this key to send a confidential document to a mail  
box (a secure memory storage area) in the receiving fax  
machine. Refer to the “Advanced Operations, Confidential  
Faxes” section of this document.  
When a document is loaded on the document tray, use this  
key to set your fax machine to wait for another fax  
machine to call and request the document to be sent  
(polling transmission). When no document is loaded, use  
this key to call another fax machine and request it to send  
the documents loaded into it (polling reception).  
4/Relay Initiate TX key  
Use this key to set up a relayed fax transmission. During a  
relayed fax transmission, your fax machine initiates the  
transmission by sending a document to a second fax  
machine, which then broadcasts the message to a number  
of other fax machines.  
Refer to “Advanced Operations, Sending Documents  
Requested by Another Fax Machine (Polling  
Transmission.”  
6/Report Print key  
Refer to “Relay Faxing.”  
Use this key to print reports or phone lists manually.  
Refer to “Reports.”  
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7/Counter Display key  
9/User Program key  
Your fax machine keeps track of the number of pages it  
has printed and scanned. Use this key to check the print  
and scan counters.  
Use this key to program identification information, to set  
the clock, and to change function and dial parameter  
settings.  
It can also be used to reset the drum counter after  
replacing the image drum unit. Reset the drum counter  
only when you have replaced the image drum unit and the  
CHANGE DRUM SOON” message displays.  
10/Printer Cleaning  
When no messages are in memory, use this key to print a  
cleaning page to clear accumulated toner from the image  
drum.  
Refer to “Problem Solving, Image Drum Cartridge Issues,  
CHANGE DRUM SOON Message.”  
Refer to “Problem Solving, Printing a Cleaning Page.”  
8/Location Program key  
Use this key to program One-Touch keys, Auto Dial  
numbers and groups.  
Refer to “Programming Speed Dial Numbers.”  
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Chain Dialing  
Each fax number you enter or program into your fax machine  
can be up to 40 digits long. There may be situations where  
you need to dial a number longer than that. Or you may want  
to program portions of a number separately. For example, you  
may frequently send to different extensions at the same  
company, or individuals may need to enter a department code  
after the phone number for accounting purposes. These are  
situations where the chain dialing feature is helpful.  
Using a Chain Dial Number  
1 Select the One-Touch key or Auto Dial number  
programmed with the first part of the chain dial number.  
2 The display will show  
PRESS OT/AD/SRCH KEY.  
3 Select the One-Touch key or Auto Dial number  
programmed with the second part of the chain dial  
number. If the second part of the chain dial number was  
not programmed, enter it manually on the numeric  
keypad.  
Creating a Chain Dial Number  
1 Program up to the first 40 digits of the number into a One-  
Touch key or Auto Dial number.  
2 Press the 18/+ One-Touch key to make this a chain dial  
4 Press the Start key to begin sending the fax.  
number.  
3 Program the rest of the number into another One-Touch  
key or Auto Dial number  
or  
you can leave the second part of the number  
unprogrammed and enter it manually on the numeric  
keypad.  
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Auto Dial Faxing  
6 After the display clears, enter the fax number. Refer to the  
Programming Auto Dial Numbers  
instructions below.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 19/Space One-Touch key  
To enter hyphens (-), press the Hyphen key  
To enter pauses (i.e., to wait for long distance or outside  
lines), press the 20/Pause One-Touch key  
To add a switch from pulse to tone dialing for part of  
the call, press the */Tone key  
For each Auto Dial number, you can enter a fax number up to  
40 digits long and a Location ID (name) up to 15 characters  
long.  
To program Auto Dial numbers:  
1 Press the Select Function key.  
2 Press the 8/Location Program One-Touch key.  
The display shows  
To move the cursor to make corrections, press the Yes  
and No keys  
LOCATION PROGRAMMING.  
7 Press the Start key to register the number.  
3 Press the Auto Dial key.  
4 Using the numeric keypad, enter a 2-digit or 3-Digit  
number for the Auto Dial number you want to program.  
Up to 150 Auto Dial numbers can be programmed.  
5 The display briefly shows  
NO=<FAX NO.>,  
ID=<LOCATION ID>  
or a previously programmed fax number and location.  
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8 Enter the Location ID. This is a descriptive title up to 16  
9 Press the Start key to finish programming the One-Touch  
characters long. Refer to the instructions below.  
Key. The display shows  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 19/Space One-Touch key  
To enter hyphens (-), press the Hyphen key  
To enter alphabet characters, locate the character you  
want on the numeric keypad. Press that key repeatedly  
until the character appears in the display.  
AUTO DIAL NO. [ ]  
10 To continue programming Auto Dial numbers, go back to  
Step 4.  
If you are finished, press the Select Function key.  
To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears in the  
display. The following characters are available:  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
Internet characters: @ \ “ _ % - l  
- l  
The functions as a tilde symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
To enter two successive letters/numbers on the same  
key, press the No key to move to the next character.  
To move the cursor to make corrections, press the Yes  
and No keys  
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Copying  
Overview  
Quantity and Resolution  
For normal office documents,  
You can use your fax machine as a stand-alone copier to  
make up to 99 copies of a document at one time.  
Use STD (Standard) resolution  
The resolution of this scan is 100 x 200 dpi  
FINE is the default resolution for copies.  
For documents with small type or other fine details,  
Use FINE or EX. FINE resolution  
To change the resolution, press the Yes key before you  
press the Copy key.  
The resolution of a FINE scan is 200 x 200 dpi  
The resolution of an EX.FINE scan is 200 x 400 dpi  
For documents with photos, or many shades of gray,  
Use PHOTO resolution  
The resolution of a PHOTO scan is 200 x 200 dpi  
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Making Copies  
To make copies:  
2 Neatly stack your documents, then insert them face down  
into the document feeder. Readjust the document guides  
for a snug fit. Your fax machine will grip the documents,  
and pull the bottom page into the machine.  
1 Adjust the document guides to the width of the paper you  
are using.  
3 Press the Copy key. The display shows PRG. NO. OF  
COPIES, [1SETS]. If you want to make just one copy, you  
are finished. Your fax machine will pause briefly, then  
begin copying.  
4 To make multiple copies, enter the number of copies you  
want to make on the numeric keypad. Then press the Copy  
key again. Your fax machine begins making copies.  
5 To stop the copying process, press the Stop key.  
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Using the Manual Paper Feeder  
Your fax machine’s manual paper feeder allows you to make  
copies on a different type of paper than what you normally  
keep in the paper tray.  
To make copies using the manual paper feeder, follow the  
instructions below.  
1 Load your documents face down in the document feeder.  
The paper you use in the manual feeder must be the  
2 Press in on the lower half of your fax machine’s front panel  
!
same size as the paper in the paper tray—if it isn’t, the  
paper will jam.  
indents, just above the paper tray.  
If you do want to put a different size paper in the  
manual feeder, change User Function 13,  
PAPER SIZE-1st to the size you want to use.  
When you are finished, be sure to reset PAPER SIZE-1st  
to match the paper in the tray.  
Refer to “Setting Basic Features, User Function  
Settings, User Function Settings List, 13 Paper Size.”  
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3 Pull the manual paper feeder down until it is horizontal.  
5 Insert a sheet of paper face up. Adjust the guides again to  
ensure that the paper is straight.  
4 Adjust the paper guides on the feeder.  
6 Press the Copy key (refer to the instructions above). If you  
are making more than one copy, or copying a multi-page  
document, insert additional sheets when the previous  
sheet is all the way through the machine.  
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Sending a Fax to Multiple Locations  
Overview  
Group vs. Broadcast  
Individual destination numbers included as part of  
There are two ways to send one fax to multiple locations  
using one fax session.  
!
either method may be saved (programmed) into your fax  
machine as One-Touch, 2-Digit, or 3–digit Speed Dial  
numbers. These saved (programmed) numbers must  
exist before sending a fax.  
· Group  
· Broadcast  
See “Programming Speed Dial Numbers.”  
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Group Fax  
Broadcast Fax  
A group fax is a fax sent to several locations.  
A group fax is meant to be repeated.  
A broadcast fax is a fax sent to several locations.  
A broadcast fax is a one-time event (not meant to be  
repeated).  
The group is a collection of fax numbers to which you  
regularly or repeatedly send communications. This set of  
numbers is saved (programmed) into the machine.  
The broadcast (a collection of destination numbers) is not  
saved (programmed) into the machine.  
Individual destination numbers included as part of the  
Individual destination numbers included as part of the  
!
group fax may be saved (programmed) into your fax  
machine as One-Touch or 2- or 3–digit Speed Dial  
numbers. The Group (a collection of individual  
destination numbers) can be saved.  
!
broadcast fax may be saved (programmed) into your fax  
machine as One-Touch or 2- or 3–digit Speed Dial  
numbers. The Broadcast (a collection of individual  
destination numbers) cannot be saved.  
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Group Faxing  
What is a Group Fax?  
Example of a Group  
If you often send a fax to many fixed locations, setting up  
these locations as a group will save time.  
Let’s imagine that you work with a team of several co-  
workers. Each co-worker is at a unique geographic location.  
You have programmed each co-worker’s fax number as a One-  
Touch key. Your group would be the collection of all of the  
co-workers’ fax numbers.  
A group fax is a fax sent to several locations.  
A group fax is meant to be repeated.  
The group (a collection of destination numbers [where the  
fax is going to] IS saved (programmed) into the machine.  
When would you use a group? Let’s imagine that you must  
send a weekly status report to all of your co-workers on the  
team. Using the group feature allows you to send the one  
report to all of the co-workers’ locations.  
You can create up to 20 different groups of telephone  
numbers.  
Each group may have a maximum of 190 locations.  
Each group is listed by a group dial number.  
Faxing to a group is different from relay broadcasting.  
!
In relay broadcasting, one fax is sent to a remote  
machine. The remote machine then relays the fax to a  
group of fax numbers.  
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Programming Groups  
1 Press the Select Function key.  
6 Refer to the instructions for each action to  
2 Press the 8/Location Program One-Touch key. The display  
add a location to your group  
delete a location from your group  
delete a group  
shows LOCATION PROGRAMMING.  
3 On the numeric keypad, press the # key. The display  
shows GROUP SETTING.  
4 Using the numeric keypad, enter the two-digit group  
number (01 to 20) you want to program.  
5 The display shows  
[the number of your current group]  
SELECT LOC.(S).  
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Add a Location (Number) to a Group  
1 Press the Select Function key.  
Auto Dial location  
2 Press the 8/Location Program One-Touch key. The display  
a
b
c
PressAuto Dial.  
shows LOCATION PROGRAMMING.  
Enter the 2 or 3-digit Auto Dial number.  
Press Start.  
3 On the numeric keypad, press the # key. The display  
shows GROUP SETTING.  
d
e
Press Start.  
4 Using the numeric keypad, enter the two-digit group  
Press No to exit.  
number (01 to 20) you want to program.  
Repeat Steps A and B to continue adding locations.  
5 The display shows  
[the number of your current group]  
SELECT LOC.(S).  
Search for a Location (Number)  
To search for a location by name, keep pressing the Search  
key until the location you want appears.  
Here is a sample display.  
#09: SELECT LOC.(S)  
YES (STR/LOC.) EXIT ( (  
Press START to add it to the group.  
Press SEARCH to look for another location to add to  
the group.  
6 To add  
Press No to exit search.  
One-Touch location  
7 Press the Select Function key to save your programming  
a
b
c
Press the One-Touch key.  
Press Start.  
and return to normal operation.  
Press No to exit.  
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Delete a Location (Number) from a Group  
You may find it helpful to print a Phone Directory  
Report before you delete a location from a group.  
1 Press the Select Function key.  
!
2 Press the 8/Location Program One-Touch key. The display  
shows LOCATION PROGRAMMING.  
The Phone Directory Report provides a list of the  
programmed groups, with the locations of each group.  
3 On the numeric keypad, press the # key. The display  
shows GROUP SETTING.  
Refer to “Reports.”  
4 Using the numeric keypad, enter the two-digit group  
number (01 to 20) you want to program.  
5 The display shows  
[the number of your current group]  
SELECT LOC.(S).  
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6 You can now delete a location from your group.  
7 After you have completed your selection by pressing Yes  
or No , the display shows  
To delete a previously added One-Touch location,  
Press the One-Touch key.  
The display shows  
SELECT LOC.  
Continue to add or delete locations from your group.  
8 When you are finished programming your group, press the  
No key.  
CLEAR(START) EXIT .  
Press Start.  
Press No .  
The display shows  
To delete a previously added Auto Dial location,  
LOCATION PROGRAMMING.  
Press the Auto Dial key.  
Enter the 2-digit location Auto Dial number.  
The display shows  
9 To program another group, go back to Step 3. If you are  
finished, press the Select Function key.  
CLEAR(START) EXIT .  
Press Start.  
Press No .  
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Delete a Group  
You may find it helpful to print a Phone Directory  
6 Press START.  
!
before you delete a group. The Phone Directory  
provides a list of the programmed groups, with the  
locations of each group. Refer to “Reports.”  
7 The display shows  
OK(START) CLEAR ᮣ  
You must delete all of the locations in a group before  
you delete the group. Refer to “Delete a Location  
(Number) from a Group.”  
8 You can now delete the locations from your group.  
Press No until all locations are removed.  
9 When you are finished deleting locations from your  
group, press the No key.  
1 Press the Select Function key.  
The display shows  
2 Press the 8/Location Program One-Touch key. The display  
shows LOCATION PROGRAMMING.  
LOCATION PROGRAMMING.  
3 On the numeric keypad, press the # key. The display  
shows GROUP SETTING.  
10 To program another group, go back to Step 3. If you are  
finished, press the Select Function key.  
4 Using the numeric keypad, enter the two-digit group  
number (01 to 20) you want to program.  
5 The display shows  
[the number of your current group]  
SELECT LOC.(S).  
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Finding a Group  
Sending to a Group  
If you do not know what group to use, print the Phone  
Directory Report.  
This procedure can be performed with or without  
documents loaded.  
!
If you do not load your document at step one, you will  
be prompted to do so after Step 4.  
Phone Directory Report  
1 Load your document(s).  
This report is a reference of numbers already programmed.  
2 Press the Auto Dial  
If a group has been programmed, it will be shown on the  
second page of the report.  
3 Press the # key, then the two-digit number (01-20) for the  
group.  
See “Reports.”  
4 Press the Start key twice.  
If you did not load your document(s) in Step 1, the  
machine now prompts you (PLEASE SET DOCUMENT) to  
do so.  
The fax unit scans the document(s) into memory and  
begins transmitting the message.  
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Broadcasting  
The locations you use during a broadcast CAN BE  
programmed as One-Touch, 2-digit, or 3-digit Speed  
Dials before you create a broadcast.  
What is a Broadcast Fax?  
!
A broadcast fax is a fax sent to several locations.  
Refer to “Programming Speed Dial Numbers.”  
A broadcast fax is a one-time event (not meant to be  
repeated).  
The locations used during a broadcast can also be  
entered manually from the numeric keypad.  
The broadcast, a collection of destination numbers (where the  
fax is going to), IS NOT saved (programmed) into the  
machine.  
Your broadcast locations list can be a combination of  
programmed and manually entered numbers. If the list  
is a combination, remember to enter the programmed  
numbers first, then enter the manual numbers. The  
manual numbers must be entered last.  
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Performing a Broadcast Operation  
This procedure can be performed with or without  
documents loaded.  
1 Load your documents.  
!
2 Enter locations by pressing One-Touch keys or Auto Dials.  
After you press the first entry, you have three seconds to  
enter next location in your broadcast list.  
If you do not load your document at step one, you will  
be prompted to do so after Step 5.  
If you enter the next location within three seconds, the  
machine “builds” the list of numbers for the broadcast.  
When creating your broadcast list, you must enter the  
One-Touch and Auto Dial numbers before you enter any  
manual numbers. Manual numbers are entered from the  
numeric keypad, since they are not programmed as  
One-Touch or Auto Dials.  
To select a One-Touch key, press the One-Touch key.  
To access One-Touch keys 21–40, lift the main One-  
Touch keypad.  
To select an Auto Dial number, press the Auto Dial key,  
then enter the 2 or 3-digit Auto Dial number on the  
numeric keypad.  
To enter a manual number, use the numeric keypad and  
dial as you would on a normal telephone.  
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3 When you are finished selecting locations, press Start.  
DIAL  
4 The display shows  
If you press the Start key, your machine either  
begins scanning (starts the broadcast transmission)  
if you loaded your document(s) in Step 1.  
or  
ENTRY IS OK?  
DIAL (START) CHECK ( )  
5 You now have two choices.  
prompts you to load your documents  
PLEASE SET DOCUMENTS  
You can start your broadcast transmission (DIAL).  
You can check your entries, either by printing a report  
or by reviewing them via the display panel. (CHECK)  
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CHECK  
If you press the No key, the display shows  
PRINT ENTRY REPORT?  
YES NO ᮣ  
Press NO  
Press YES  
If you press the No key, you can change your entries.  
If you press the Yes key, the Broadcast Entry Report  
prints.  
Make Corrections  
After the report is printed, the display shows BEGIN  
SCANNING?  
Press the No key and go back to Step 2.  
Delete entries  
Press the No key and go back to Step 2.  
Find your location.  
Press the No key to delete it.  
6 When all of your selections are correct, press the Start key.  
Your fax machine scans the documents into memory and  
begins transmitting the message.  
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Relay Faxing  
Overview  
What is Relay Faxing?  
Example of Relay Faxing  
Relay faxing allows one machine to send a document to  
another machine, which then forwards the document to a  
number of other locations. Two different machines are  
involved in transmitting a relay fax: the relay initiating  
station and the relay key station (hub).  
Imagine that you need to send a fax to a number of locations  
in another area code. With Relay Faxing, you (the relay  
initiating station) send one fax (transmission) long distance  
to another machine (the relay key station [hub]). The relay  
key station (hub) then sends the fax to all of the other  
machines/locations in the area code, at local rates.  
Your machine can function as an initiating station.  
The relay key station (hub) can send a confirmation report to  
the relay initiating station when the relay fax session is  
complete. This confirmation report is called the Relay  
Broadcast Report.  
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Requirements for Relay Faxing  
All machines involved in a Relay Fax should be set to  
Auto Receive mode. See “Setting Basic Features,  
Answering Mode.”  
The relay initiating station and the relay key station  
(hub) must coordinate efforts before a relay fax can be  
sent.  
!
!
!
!
Relay Faxing is different from group faxing. In Group  
Faxing, a fax is sent to a preprogrammed group of  
locations directly from the fax machine.  
At this writing, the OKIFAX 2600 and the OKIFAX  
5750/5950 series machines are the only OKIFAX  
machines that can function as relay key stations (hubs).  
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Relay Initiating Station  
Your machine can act as the relay initiating station, which  
starts the relay broadcast by sending the original documents.  
Get the relay password, the relay group numbers, and the  
relay key station (hub) number from the relay key station  
(hub) operator.  
Before you program your machine to initiate a relay  
broadcast, you must have the information listed below.  
The Relay Report Number (contact number for the relay  
broadcast report) is the number of the relay initiating station,  
programmed to a special location and in the format used by  
the relay key station (hub).  
· Relay Password  
· Relay Group Numbers  
· Relay Key Station (Hub) number  
· Relay Report Number (Contact number for Relay  
Broadcast Report)  
This means that you must program your fax machine’s  
telephone number into Auto Dial 150.  
Your machine is the relay initiating station.  
Your machine’s telephone number is the Relay Report  
Number (contact number for the Relay Broadcast Report).  
Auto Dial 150 (on your machine) is the special location.  
Be sure to program the Relay Report Number (contact  
!
number for the Relay Broadcast Report) in the format  
the relay key station (hub) uses for dialing.  
For example, be sure to include the access digit, if  
required.  
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Relay Password  
Relay Key Station (Hub)  
This is the 4-digit relay password that is programmed into the  
relay key station (hub).  
The relay key station (hub) is the fax unit that receives the  
original fax message and then automatically relays or  
broadcasts the message to other remote fax machines.  
For this feature to be available, the relay key station (hub)  
must be an OKIFAX 2600 or OKIFAX 5750/5950 Series  
machine.  
Relay Group Numbers  
These 2-digit numbers are the numbers of groups of locations  
programmed into the relay key station (hub).  
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Relay Report Number  
(Contact Number for Relay Broadcast  
Report)  
The Relay Report Number (contact number for the relay  
broadcast report) is the number of the relay initiating station,  
programmed to a special location and in the format used by  
the relay key station (hub).  
The relay key station (hub) can send a confirmation report to  
the relay initiating station when the relay fax session is  
complete. This confirmation report is called the Relay  
Broadcast Report.  
This means that you must program your fax machine’s  
telephone number into Auto Dial 150.  
To receive the report, the telephone number of the relay  
initiating station must be programmed into a specified Auto  
Dial location. The telephone number of the relay initiating  
station is called the Relay Report Number (contact number  
for the Relay Broadcast Report).  
Your machine is the relay initiating station.  
Your machine’s telephone number is the Relay Report  
Number (contact number for the Relay Broadcast Report).  
Auto Dial 150 (on your machine) is the special location.  
Be sure to program the Relay Report Number (contact  
!
number for the Relay Broadcast Report) in the format  
the relay key station (hub) uses for dialing.  
For example, be sure to include the access digit, if  
required.  
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Programming the Relay Report Number  
1
2
Press the Select Function key.  
Press the 8/Location Program One-Touch key.  
The display shows  
Be sure to program the Relay Report Number in the  
format the relay key station uses for dialing.  
For example, be sure to include the access digit, if  
required.  
!
LOCATION PROGRAMMING.  
Press the Auto Dial key.  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 19/Space One-Touch key  
To enter hyphens (-), press the Hyphen key  
To enter pauses (i.e., to wait for long distance or  
outside lines), press the 20/Pause One-Touch key  
To add a switch from pulse to tone dialing for part of  
the call, press the */Tone key  
To move the cursor to make corrections, press the Yes  
and No keys  
Press the Start key to register the number.  
3
4
5
Using the numeric keypad, enter 150.  
The display briefly shows  
NO=<FAX NO.>,  
ID=<LOCATION ID>  
or a previously programmed fax number and location.  
6
After the display clears, enter the telephone number of  
your fax machine.  
7
This is the Relay Report Number (contact number for the  
Relay Broadcast Report).  
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8
Enter the Location ID of your fax machine. This is a  
descriptive title up to 16 characters long.  
9
Press the Start key to finish programming the One-Touch  
Key. The display shows  
To enter numbers, use the numeric keypad (press once)  
To enter spaces, press the 19/Space One-Touch key  
To enter hyphens (-), press the Hyphen key  
To enter alphabet characters, locate the character you  
want on the numeric keypad. Press that key repeatedly  
until the character appears in the display.  
AUTO DIAL NO. [ ]  
10 Press the Select Function key.  
To enter a unique character, press the 0/Unique key  
repeatedly until the character you want appears in the  
display. The following characters are available:  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
Internet characters: @ \ “ _ % - l  
- l  
The functions as a tilde symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
To enter two successive letters/numbers on the same  
key, press the No key to move to the next character.  
To move the cursor to make corrections, press the Yes  
and No keys  
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Relay Broadcast Report  
The relay key station (hub) can send a confirmation report to  
the relay initiating station when the relay fax session is  
complete.  
Relay Report Number  
To receive the report, the Relay Report Number must be  
programmed to a specific location of the relay initiating  
station. The Relay Report Number is also called the contact  
number for the Relay Broadcast Report.  
This confirmation report is called the Relay Broadcast  
Report.  
The Relay Broadcast Report shows:  
· the page count of the original fax  
· the location identification of each destination machine  
the relay key station (hub) communicated with during the  
relay fax session  
· the page count of each fax sent to each destination  
machine  
The contact number for the Relay Broadcast Report is your  
machine’s telephone number. It must be programmed to Auto  
Dial 150 of your machine.  
Refer to “Relay Faxing, Relay Report Number, Programming  
the Relay Report Number.”  
· the results of each destination fax session  
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Initiating a Relay Broadcast  
B. Subsequent Use (after the first time)  
If you do not load your document at Step One, you will  
be prompted to do so after Step 6.  
If you have already used this feature, the display shows:  
!
1
2
3
Load the document(s).  
RELAY PASSWORD [XXXX]  
Press the Select Function key.  
where XXXX is the last password you used.  
If the password is correct, go to Step 4.  
Press the 4/Relay Initiate TX One-Touch key.  
You now have two options.  
To use a different password, press the No key.  
A. First Time Use  
Then use the numeric keypad to enter the password for  
the relay key station you want to use.  
The first time you use this feature, the display shows:  
RELAY PASSWORD  
Using the numeric keypad, enter the 4-digit relay  
password.  
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4
Press Start.  
6
Select the location of the relay key station.  
Refer to the following instructions.  
To select a One-Touch key  
You now have two options.  
A. First Time Use  
The first time you use this feature, the display shows:  
Press the One-Touch key.  
For One-Touch keys 21-40, lift the main One-Touch  
keypad.  
REMOTE LIST NO.  
To select an Auto Dial number  
Using the numeric keypad, enter the 2-digit relay group  
number for the group you want to fax to.  
Press the Auto Dial key, then enter the 2-digit or 3-digit  
Auto Dial number on the numeric keypad.  
B. Subsequent Use (after the first time)  
To enter a number manually  
If you have already used this feature, the display shows:  
To enter a number dialed from the numeric keypad, dial  
as you would on a normal telephone.  
REMOTE LIST NO. [XX]  
If you did not load your document(s) in Step 1, the  
machine now prompts you to do so.  
where XXXX is the last list number you used.  
If the list number is correct, go to Step 5.  
7
Press the Start key.  
To use a different list number, press the No key.  
Your fax machine begins to connect to the relay key  
station and transmit the fax to be relayed to the selected  
group.  
Then use the numeric keypad to enter the number of the  
list you want to use.  
5
Press the Yes key. The display shows  
SELECT LOCATION  
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Advanced Operations  
The operations covered in this section are:  
·
·
·
·
·
·
Sending a Fax at a Later Date and Time (Delayed Fax)  
Confidential Faxes  
Personal Mailboxes  
Polling  
Priority Transmit  
Setting the Forwarding Number (Call forwarding)  
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Send a Fax at a Later Date and Time  
(Delayed Fax)  
You can program your fax machine up to three days in  
advance to send documents at a specified date and time.  
This is called a delayed fax.  
You can send one delayed fax at a time either from the  
document feeder or from memory.  
Refer to the following information to decide which method  
you want to use.  
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Features and Limitations  
Sending a Delayed Fax from the Document Feeder  
Sending a Delayed Fax from Memory  
User Function 25, Instant Dial must be set to OFF.  
Refer to “Setting Basic Functions, User Function  
Settings, User Function Settings List, 25 Instant Dial.”  
User Function 17, Mem./Feeder SW must be set to  
FEEDER.  
This is the fax unit’s default.  
!
User Function 17, Mem./Feeder SW must be set to  
MEMORY.  
Refer to “Setting Basic Functions, User Function  
Settings, User Function Settings List, 17 Mem./Feeder  
SW.”  
Refer to “Setting Basic Functions, User Function  
Settings, User Function Settings List, 17 Mem./Feeder  
SW.”  
You can send the fax to multiple locations.  
You may have twenty delayed faxes loaded into your  
fax machine.  
The fax machine can be used for other transmissions  
while a delayed fax is waiting to be sent.  
You can send the fax to one location.  
You may have one delayed fax loaded into your fax  
machine.  
The fax machine cannot be used for other transmissions  
while a delayed fax is waiting to be sent.  
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Send a Delayed Fax from the Feeder  
User Function 25, Instant Dial must be set to OFF.  
1 Load your documents.  
!
Refer to “Setting Basic Functions, User Function  
Settings, User Function Settings List, 25 Instant Dial.”  
2 Press the Select Function key.  
3 Press the 1/Delayed TX One-Touch key. The display  
User Function 17, Mem./Feeder SW must be set to  
FEEDER. Refer to “Setting Basic Functions, User  
Function Settings, User Function Settings List, 17  
Mem./Feeder SW.”  
shows  
DELAYED TX  
[today’s date]  
You can send the fax to one location.  
4 If the transmission is to occur on the same day, skip to step  
6. Otherwise, press the No key. The display shows  
You may have one delayed fax loaded into your fax  
machine.  
PRG. START DATE 0-9.  
The fax machine cannot be used for other transmissions  
while a delayed fax is waiting to be sent.  
5 Using the numeric keypad, enter the date you wish the  
transmission to begin. Your entry may be up to three days  
in advance.  
This procedure can be performed with or without  
documents loaded.  
If you do not load your document(s) at Step 1, you will  
be prompted to do so after Step 10.  
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6 Press the Yes key. The display shows  
9 Select a location. Refer to the following instructions.  
To select a One-Touch key, press the One-Touch key  
(lift the main One-Touch keypad to access One-Touch  
keys 21-40).  
To select an Auto Dial number, press the Auto Dial key,  
then enter the two-digit Auto Dial number on the  
numeric keypad.  
DELAYED TX TIME  
[ : ]PRG. TIME 0-9.  
7 Using the numeric keypad, enter the time you wish the  
transmission to begin, in 24-hour format. Examples: 8:00  
am is 08:00; 8:00 pm is 20:00.  
To select a number dialed on the numeric keypad, dial  
as you would on a normal telephone.  
8 Press the Yes key. The display shows  
10 Press the Start key.  
SELECT LOCATION(S)  
Your fax machine begins waiting for the time and date you  
have set before feeding the document and sending the fax.  
If you did not load your document(s) in Step 1, the  
machine now prompts you to do so.  
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Sending a Delayed Fax from Memory  
This is the fax unit’s default.  
!
1 Load your documents.  
2 Press the Select Function key.  
User Function 17, Mem./Feeder SW must be set to  
MEMORY. Refer to “Setting Basic Functions, User  
Function Settings, User Function Settings List, 17  
Mem./Feeder SW.”  
3 Press the 1/Delayed TX One-Touch key. The display  
shows  
DELAYED TX  
[today’s date]  
You can send the fax to multiple locations.  
4 If the transmission is to occur on the same day, skip to step  
You may have twenty delayed faxes loaded into your fax  
machine.  
6. Otherwise, press the No key. The display shows  
PRG. START TIME 0-9.  
The fax machine can be used for other transmissions  
while a delayed fax is waiting to be sent.  
5 Using the numeric keypad, enter the date you wish the  
transmission to begin. Your entry may be up to three days  
in advance.  
This procedure can be performed with or without  
documents loaded.  
If you do not load your document(s) at Step 1, you will  
be prompted to do so after Step 15.  
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6 Press the Yes key. The display shows  
10 Select a location. Refer to the instructions below.  
To select a One-Touch key, press the One-Touch key  
(lift the main One-Touch keypad to access One-Touch  
keys 21-40).  
DELAYED TX TIME  
[ : ]PRG. TIME 0-9.  
To select an Auto Dial number, press the Auto Dial key,  
then enter the two-digit Auto Dial number on the  
numeric keypad.  
To select a number dialed on the numeric keypad, dial  
as you would on a normal telephone.  
To select a group, use the numeric keypad and press the  
# key. Then, enter the number of the group you want to  
use.  
7 Using the numeric keypad, enter the time you wish the  
transmission to begin, in 24-hour format. Examples: 8:00  
am is 08:00; 8:00 pm is 20:00.  
8 Press the Yes key. The display shows  
SELECT LOCATION(S)  
9 Press the Yes key.  
11 Press the Yes key to confirm your selection. The display  
The display shows  
shows  
BROADCAST/MEMORY TX.  
SELECT LOCATION(S).  
Press the Yes key.  
12 To continue selecting locations, repeat Steps 11 and 12 as  
often as necessary.  
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13 When you are finished selecting locations, press the No ᮣ  
key [when the SELECT LOCATION(S) message is  
displayed].  
Canceling a Delayed Transmission  
1 Press the Stop key. The display shows  
14 If you have selected multiple locations, the unit will ask  
you if you want to confirm your selections with a printed  
report before proceeding.  
COMMUNICATION CANCEL.  
2 Press the Yes key. The display shows the Location ID of  
the delayed transmission currently loaded in the fax  
machine.  
If you do, press the Yes key. After the report is  
printed, the display shows BEGIN SCANNING?  
If you want to make corrections, press the No key  
and go back to Step 9.  
To remove a location, select the location in the same  
way, but press the No key to delete it from your  
transmission.  
3 Press the Yes key.  
4 If the delayed transmission was a feeder transmission,  
press the Stop key again to remove the document from the  
document feeder.  
15 When all of your selections are correct, press the Start key.  
The fax machine scans the documents into memory and  
waits until the time and date you have set before sending  
the fax. When scanning is completed, the unit is available  
for other transmission operations.  
If you did not load your document(s) in Step 1, the  
machine now prompts you to do so.  
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Confidential Faxes  
Facsimile machines are often located in open areas where  
anyone can look through the messages received. The  
confidential fax feature controls access to faxes.  
Confidential Faxes may be  
· Sent  
· Received  
A confidential fax is a fax sent or received to the secured  
memory of a machine. This secured memory is called a  
personal mailbox (or sub-address number).  
· Programmed (Mailboxes)  
· Printed  
Be sure to record both the address and password of  
Your machine can send and receive confidential faxes.  
Confidential faxes require that:  
!
each confidential mailbox. Keep the record in a safe  
place. If you forget a password, you will need to  
contact an Authorized Service Dealer for assistance.  
1 Both communicating machines (the machine being sent  
from [sender] and the machine being sent to [receiver])  
support compatible confidential fax standards.  
both machines are OKIFAX (or compatible) products  
or  
both machines are equipped with a sub-address  
function  
2 Confidential mailbox addresses be shared  
On your machine, the address is the number (1 to 16) of  
the confidential mailbox.  
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Personal (Confidential) Mailboxes  
Creating a Personal (Confidential) Mailbox  
A personal (confidential) mailbox (or sub-address number) is  
the secured memory of a machine.  
Your fax machine has 16 personal (confidential) mailboxes.  
Be sure to record both the address and password of  
An address and password are used to access the personal  
mailbox. For your machine, the address is the number (1 to  
16) of the mailbox.  
!
!
each confidential mailbox. Keep the record in a safe  
place. If you forget a password, you will need to  
contact a Service Dealer for assistance.  
Your machine can be programmed to manage 16 personal  
mailboxes.  
The Mailboxes (numbers 1 to 16) are used for both  
Personal (Confidential) Mailboxes and Bulletin  
Polling. If you are using both features, remember that  
the number of available mailboxes is shared by the two  
functions.  
When set sup, each mailbox is opened as a Confidential  
Mailbox or Bulletin Polling Mailbox.  
Messages stored in a mailbox cannot be printed until the  
correct password is entered.  
1 Press the Select Function key.  
A mailbox also allows you to perform bulletin polling.  
2 Press the 9/User Program One-Touch key. The display  
The Mailboxes (numbers 1 to 16) are used for both  
shows  
!
Personal (Confidential) Mailboxes and Bulletin  
Polling. If you are using both features, remember that  
the number of available mailboxes is shared by the two  
functions.  
1: FUNC. PROGRAMMING.  
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3 Press 5 on the numeric keypad. The display shows  
8 Press the Yes key to continue.  
9 Using the numeric keypad, enter the 4-digit password you  
5:PERSONAL BOX PRG.  
want to use with your mailbox.  
10 Press the Yes key to confirm your entry.  
4 Press the Yes key. The display shows  
11 The fax machine then asks you to enter another mailbox  
number. To continue programming mailboxes, go back to  
step 5. When you are finished, press the Select Function  
key.  
PERSONAL BOX NO. [ ].  
5 Using the numeric keypad, enter the number of the  
mailbox (01–16) you want to use. The mailbox must be  
entered as a 2-digit number, e.g., 01.  
6 The display asks you to confirm the box number. Press the  
Yes key if the number is correct.  
7 The display shows  
PERSONAL BOX [CLOSE].  
Press the No key until CONF appears in the brackets.  
If [CONF] or [POLL] appears, then the box number is  
!
already in use as a confidential or bulletin poll  
mailbox.  
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Changing Your Password  
If you want to change the password of an existing mailbox,  
follow the instructions below.  
5 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to modify. The mailbox  
number must be entered as a 2-digit number; e.g., 01.  
A mailbox must be empty before you can modify or  
!
delete it.  
6 The display asks you to confirm the box number. Press the  
Yes key if the number is correct.  
1 Press the Select Function key.  
If ILLEGAL OPERATION displays, the box you have  
2 Press the 9/User Program One-Touch key. The display  
!
selected contains a message. You must print out any  
messages in the box before you change its password or  
delete it.  
shows  
1:FUNC. PROGRAMMING.  
3 Press 5 on the numeric keypad. The display shows  
7 The display shows  
5:PERSONAL BOX PRG.  
PERSONAL BOX [CONF].  
4 Press the Yes key. The display shows  
8 Press the Yes key. The display shows  
PERSONAL BOX NO. [ ].  
PRG. PASSWORD.  
9 Using the numeric keypad, enter the 4-digit password  
currently used with that mailbox.  
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10 Press the No key. The display shows  
Be sure to record both the address and password of  
each confidential mailbox. Keep the record in a safe  
place. If you forget a password, you will need to  
contact an Authorized Service Dealer for assistance.  
!
PRG. PASSWORD  
11 To create a new password, enter a new 4-digit number on  
the numeric keypad.  
12 Press the Yes key to accept the new password.  
13 Your fax machine will ask you to enter another mailbox  
number.  
To continue programming mailboxes, go back to Step  
5.  
If you are finished programming, press the Select  
Function key.  
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Closing (Deleting) a Mailbox  
A mailbox must be empty before you can modify or  
delete it.  
6 The display asks you to confirm the box number. Press the  
!
Yes key if the number is correct.  
If ILLEGAL OPERATION displays, the box you have  
You must first delete all of the messages in the mailbox,  
then delete the mailbox.  
!
selected contains a message. You must print out any  
messages in the box before you change its password or  
delete it.  
1 Press the Select Function key.  
2 Press the 9/User Program One-Touch key. The display  
7 The display shows  
shows  
PERSONAL BOX [CONF].  
1:FUNC. PROGRAMMING.  
8 Press the No key until [CLOSE] appears. Then Press the  
3 Press 5 on the numeric keypad. The display shows  
Yes key. When the display shows  
5:PERSONAL BOX PRG.  
DELETE PERSONAL BOX  
4 Press the Yes key. The display shows  
press the Yes key.  
9 The fax machine will ask you to enter another mailbox  
PERSONAL BOX NO. [ ].  
number.  
To continue programming mailboxes, go back to Step  
5.  
If you are finished programming, press the Select  
Function key.  
5 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to delete. The mailbox  
number must be entered as a 2-digit number; e.g., 01.  
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Sending Confidential Faxes  
To send a confidential fax, you must know in advance  
6 Select a location. Refer to the instructions below.  
!
the mailbox the message should be sent to. Ask the  
person who will receive the fax to tell you their mailbox  
number.  
To select a One-Touch key, press the One-Touch key  
(lift the main One-Touch keypad to access One-Touch  
keys 21 – 40).  
To select an Auto Dial number, press the Auto Dial key,  
then enter the two-digit Auto Dial number on the  
numeric keypad.  
1 Load your documents.  
2 Press the Select Function key.  
3 Press the 3/Confidential TX One-Touch key. The display  
prompts you to enter the number of a confidential mailbox  
on the receiving fax machine.  
To select a number dialed on the numeric keypad, dial  
as you would on a normal telephone.  
7 Press the Start key. Your fax machine begins sending the  
4 Using the numeric keypad, enter the number of the  
fax.  
confidential mailbox you are transmitting to.  
5 Press the Start key to confirm your entry. The display  
shows  
SELECT LOCATION.  
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Receiving Confidential Faxes  
If you need to receive a fax that should not be seen by  
anyone else, have the person send the message from another  
Oki fax-capable unit as a confidential fax.  
If you wish to receive confidential faxes, you must  
provide your confidential mailbox address to the people  
sending you faxes. For your machine, the address is the  
number (1 to 16) of the mailbox.  
!
In order to do this, you must first set up a confidential  
mailbox. Refer to the “Creating a Personal (Confidential)  
Mailbox” section of this document.  
You cannot access a mailbox without the address and  
password.  
Then, give your mailbox number to the person sending the  
message.  
A confidential fax is stored in memory and will not  
print until the proper password is entered.  
An incoming confidential fax is stored in memory until you  
enter the password. It will not print until the password is  
provided.  
Be sure to record both the address and password of  
each confidential mailbox. Keep the record in a safe  
place. If you forget a password, you will need to  
contact an Authorized Service Dealer for assistance.  
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Knowing You’ve Received a Confidential Fax  
There are two ways to know that you have received a  
confidential fax.  
MSG. IN MEMORY  
the Confidential Reception Report prints.  
MSG. IN MEMORY shows on the display panel.  
Each time your fax machine receives a confidential fax, the  
Confidential Reception Report prints. This report lists the  
mailbox number(s) that received faxes.  
Confidential Reception Report  
Each time your fax machine receives a confidential fax, the  
Confidential Reception Report prints. This report lists the  
mailbox number(s) that received faxes.  
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Printing Confidential Messages  
You must know the address and password of the  
4 Using the numeric keypad, enter the number of the mail  
!
confidential mailbox you wish to print from. The  
Confidential Reception Report has the mailbox  
address.  
box you want to print from.  
Press the Yes key.  
The display shows  
To print a received confidential fax:  
PRG. PASSWORD [ ].  
1 Press the Select Function key.  
2 Press the 2/Print Operation One-Touch key. The display  
If no message is stored in that mail box, the display  
shows NO DATA IN MEMORY.  
shows  
!
6 Using the numeric keypad, enter the 4-digit password for  
PRINT PERSONAL BOX?  
YES ( ) NO ( )  
the mail box you want to print from.  
7 Press the Yes key. The message prints.  
3 Press the Yes key. The display shows  
If you want to clear the mailbox without waiting for  
!
printing, press the Stop key at this point. The display  
changes to CANCEL. Press the Yes key to clear the  
mail box.  
PERSONAL BOX NO. [ ].  
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Deleting Confidential Messages  
You must know the address and password of the  
4 Using the numeric keypad, enter the number of the mail  
!
confidential mailbox you wish to print from. The  
Confidential Reception Report has the mailbox  
address.  
box you want to delete from.  
Press the Yes key.  
The display shows  
To delete a received confidential fax:  
PRG. PASSWORD [ ].  
1 Press the Select Function key.  
2 Press the 2/Print Operation One-Touch key. The display  
If no message is stored in that mail box, the display  
shows NO DATA IN MEMORY.  
shows  
!
6 Using the numeric keypad, enter the 4-digit password for  
PRINT PERSONAL BOX?  
YES ( ) NO ( )  
the mail box you want to print from.  
7 Press the Yes key and quickly press the Stop key, or the  
3 Press the Yes key. The display shows  
message will print.  
The display changes to CANCEL.  
PERSONAL BOX NO. [ ].  
8 Press the Yes key to clear the mail box.  
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Sending Documents Requested by  
Another Fax Machine  
(Polling Transmission)  
Sometimes it is useful to simply load your documents into  
your fax machine and set it to wait for the receiving fax  
machine to call and collect them. This is called setting your  
fax machine to be polled, or polling transmission. Your  
machine holds data in memory until transmission occurs.  
There are two types of polling transmissions.  
· Memory Polling  
· Bulletin Polling (Fax on Demand)  
An example of polling transmission is a hospital pharmacy  
facsimile contacting each unit’s facsimile (Pediatrics,  
Cardiology, Critical Care, etc.) for prescription orders. Staff  
can load the prescription orders into the unit facsimile  
machine. The pharmacy facsimile contacts the each unit  
facsimile and requests the orders.  
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Explanation of Polling Transmission Types  
Memory Polling  
Bulletin Polling  
Memory Polling is very similar to Feeder (Document Tray)  
Polling. The difference is that the document is saved to  
memory, instead of occupying the feeder (document tray).  
In Bulletin Polling, the document to be polled is saved to a  
Confidential Mailbox.  
Several remote machines can contact your machine and  
request the document.  
In Memory Polling, the document is saved to general  
memory, not a specific mailbox. When a document to be  
polled is saved to a mailbox, you are performing Bulletin  
Polling, not Memory Polling.  
You may also load several documents.  
Bulletin Polling allows for repeat polls. The remote  
machines can contact your machine and have the  
document(s) sent again and again.  
Only one remote fax can poll your machine if memory  
!
polling is used.  
Bulletin Polling allows you to use your machine as a fax  
back system.  
Only the document saved in memory can be polled.  
The Mailboxes (numbers 1 to 16) are used for both  
Memory Polling is a one-time occurrence. It can only  
be repeated by re-loading the document and saving it to  
memory.  
!
Personal (Confidential) Mailboxes and Bulletin  
Polling. If you are using both features, remember that  
the number of available mailboxes is shared by the two  
functions.  
Bulletin Polling allows any number of remote machines  
to contact your machine. The remote machines can  
retrieve the document as many times as needed.  
Bulletin Polling is designed to be repeated, by multiple  
remote machines.  
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Memory Polling  
During Memory Polling, remote machines contact your  
machine and request (poll) data directly from memory.  
Only one remote fax can poll your machine if memory  
polling is used.  
!
Only the document saved in memory can be polled.  
Setting Memory Polling  
Memory Polling is a one-time occurrence. It can only  
be repeated by re-loading the document and saving it to  
memory.  
To set memory polling:  
1 Load your documents.  
2 Press the Select Function key.  
3 Press the 5/Polling One-Touch Key. The display shows  
BULLETIN POLL.  
4 Press the No key.  
5 Document(s) are scanned and stored in memory, and  
display shows Waiting to be Polled.  
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Cancel Memory Polling  
You can cancel polling if the display shows “Waiting to be  
Polled.”  
1 Press Stop. The display reads:  
COMMUNICATION CANCEL  
2 Press the Yes key. The display reads:  
CANCEL  
then  
MSG CONFIRMATION PRINTING  
When the message confirmation report prints, the display  
reads  
SELECT LOCATION.  
Press Stop to remove documents.  
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Bulletin Polling  
During Bulletin Polling, remote machine(s) contact your fax  
machine and request (poll) documents. The documents are  
stored in specified personal mailboxes. The remote  
machine(s) continue the request(s) until all stored documents  
in the specified mailboxes have been retrieved.  
Bulletin Polling and Confidential Faxing share the  
same 16 mailboxes.  
!
Bulletin Polling allows any number of remote machines  
to contact your machine. The remote machines can  
retrieve the document as many times as needed.  
To use bulletin polling, you must  
Bulletin Polling is designed to be repeated, by multiple  
remote machines.  
1 Create Personal (Bulletin Polling) Mailboxes  
2 Provide the Personal (Bulletin Polling) Mailbox address  
(number) to the machine requesting documents. For your  
machine, the address is the number (1 to 16) of the  
mailbox.  
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Create a Bulletin Polling Mailbox  
1 Press the Select Function key.  
7 The display shows  
2 Press the 9/User Program One-Touch key. The display  
PERSONAL BOX [CLOSE].  
shows  
Press the No key until POLL appears in the brackets.  
1: FUNC. PROGRAMMING.  
If [CONF] or [POLL] appears, then the box number is  
already in use as a confidential or bulletin poll  
mailbox.  
3 Press 5 on the numeric keypad. The display shows  
!
5:PERSONAL BOX PRG.  
8 Press the Yes key to continue.  
4 Press the Yes key. The display shows  
9 Using the numeric keypad, enter the 4-digit password you  
want to use with your mailbox.  
PERSON AL BOX NO. [ ].  
10 Press the Yes key to confirm your entry.  
11 The fax machine then asks you to enter another mailbox  
number. To continue programming mailboxes, go back to  
step 5. When you are finished, press the Select Function  
key.  
5 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to use. the mailbox number  
must be entered as a 2-digit number; e.g., 01.  
6 The display asks you to confirm the box number. Press the  
Yes key if the number is correct.  
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Load a Document for Bulletin Polling  
Print Bulletin Polling Documents in Memory  
1 Load the document into the stacker.  
1 Press the Select Function key.  
2 Press the Select Function key.  
2 Press the 2/Print Operation key. The display shows  
3 Press the 5/Polling One-Touch key. The display shows  
PRINT PERSONAL BOX?  
BULLETIN POLL.  
3 Press the Yes key.  
4 Press the Yes key. The display shows  
4 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to print from.  
PERSONAL BOX NO. [ ].  
5 Press the Yes key.  
The message prints.  
5 Enter the number of the personal box where you want to  
store the document.  
If no message is stored in the personal mailbox, No  
!
Data in Memory displays.  
6 The display asks you to confirm the box number. If it is  
correct, press the Yes key.  
7 The fax machine scans the document. When scanning is  
complete, the display shows  
BULLETIN MSG. IN MEM.  
Bulletin Polling and Confidential Faxing share the  
!
same 16 mailboxes.  
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Delete Bulletin Polling Documents in Memory  
1 Press the Select Function key.  
2 Press the 2/Print Operation key. The display shows  
PRINT PERSONAL BOX?  
3 Press the Yes key.  
4 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to print from.  
5 Press the Yes key, and then quickly press the Stop key  
to stop the printing process.  
If no message is stored in the personal mailbox, No  
Data in Memory displays.  
!
6 The message Cancel? displays.  
7 Press the Yes key. The fax is deleted without printing.  
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Dialing Another Fax Machine to  
Request Documents  
(Polling Reception)  
Your machine can contact a remote fax machine and request  
documents from it. This is called polling or polling  
reception.  
4 Select a location. Refer to the instructions below.  
To select a One-Touch key, press the One-Touch key.  
Lift the main One-Touch keypad to access One-Touch  
keys 21 – 40.  
To select an Auto Dial number, press the Auto Dial key,  
then enter the 2 or 3-digit Auto Dial number on the  
numeric keypad.  
Your machine can poll only one machine at a time.  
1 With no documents loaded, press the Select Function key.  
2 Press the 5/Polling One-Touch key. The display shows  
To select a number dialed on the numeric keypad, dial  
as you would on a normal telephone.  
NO.=<MAIL BOX NO.>.  
5 Press the Start key. Your fax machine polls the remote fax  
3 Press the Start key. The display shows  
machine.  
POLLING RX, SELECT LOCATION.  
If you want to save the polled fax to a personal box,  
!
wait 3 seconds, then enter the box number and press  
Start.  
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Print Polled Faxes in Memory  
1 Press the Select Function key.  
If no message is stored in the personal mailbox, No  
!
Data in Memory will display.  
2 Press the 2/Print Operation key. The display shows  
PRINT PERSONAL BOX?  
3 Press the Yes key.  
4 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) you want to print from.  
5 Press the Yes key.  
The message prints.  
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Delete Polled Faxes in Memory  
1 Press the Select Function key.  
2 Press the 9/USER Prog. One-Touch key.  
The display shows  
6 Press the Yes key. The display shows  
PERSONAL BOX [POLL].  
7 Press the No key.  
1:FUNC. PROGRAMMING  
8 Press the Yes key twice to close the mailbox.  
9 The machine returns to standby mode.  
3 Using the numeric keypad, press 5.  
The display shows  
5:PERSONAL BOX PRG.  
4 Press the Yes key. The display shows  
PERSONAL BOX NO. [ ].  
5 Using the numeric keypad, enter the number of the  
mailbox (01 – 16) from which you want to delete  
messages.  
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Priority Transmit  
What is it?  
Example of Priority Transmit  
Priority transmit is a feature of the fax machine. Priority  
transmit “interrupts” a fax transmission from memory to  
allow a document to be sent from the manual feeder. Once the  
manual transmission is complete, the memory transmission  
will resume.  
Your fax machine is performing a broadcast transmission. The  
broadcast is going to twelve different locations. It has  
completed the transmissions to the first three locations, and is  
just starting on the fourth. You need to fax a signed approval  
document immediately. You walk up to the fax machine, load  
the document into the feeder, select the location to send the  
fax to, and press the Start key (if necessary). The fax machine  
will complete the broadcast transmission to the fourth  
location, send your “walk-up” fax, and then resume the  
broadcast transmission with the fifth location.  
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Call Forwarding  
When your fax machine’s answering mode is set to Fax  
Forwarding [FWD], it receives fax messages into memory and  
then automatically resends it to another location. This can be  
useful feature if you are travelling.  
You must program a forwarding number before you can  
set the unit to Fax Forwarding mode.  
!
Refer to “Setting Basic Features, Answering Mode.”  
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Programming the Forwarding Number  
1 Press the Select Function key.  
5 After the display clears, enter the fax number you want  
your messages forwarded to.  
2 Press the 9/User Program One-Touch key. The display  
shows  
To enter numbers, press the Numeric keypad (press  
once).  
To enter spaces, press the pace One-Touch key.  
To enter hyphens, press the Hyphen key  
To enter pauses (i.e., to wait for long distance or outside  
lines), press the Pause key.  
1:FUNC. PROGRAMMING.  
3 Using the numeric keypad, press 6. The display shows  
6:FORWARDING NO. PRG.  
To move the cursor to make corrections, press the Yes  
and No keys.  
4 Press the Yes key. The display shows  
6 Press the Start key to save your entry.  
7 Press the Select Function key to finish.  
NO=<FORWARDING NO.>.  
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Working with Dual Access  
Overview  
Your fax machine’s dual access feature allows you to load  
What You Can Do While Sending a  
and prepare to transmit (send) a document while your fax  
machine is receiving or sending another fax from memory.  
This feature increases your productivity and reduces the time  
you spend waiting for operations to finish.  
Fax  
After your fax machine has finished scanning a document  
into memory—and while it is transmitting from memory—  
you can:  
• Load another document and prepare it for transmission.  
You can continue to load documents as long as memory is  
available in your fax machine. When the first transmission  
is complete, the next fax will automatically be sent.  
• Make copies.  
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What You Can Do While Receiving a  
Fax  
What You Can Do While Making  
Copies  
While your unit is receiving a fax, you can:  
While your unit is making copies, you can:  
• Load another document and prepare it for transmission.  
You can continue to load documents as long as memory is  
available in your unit. When the fax has been received,  
the faxes you have loaded will automatically be sent.  
• Continue to receive faxes while earlier received messages  
are printing, if your unit is set to receive faxes into  
memory.  
• Continue to receive faxes while copies are printing, if  
your unit is set to receive faxes into memory.  
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Reports  
Overview  
Understanding Reports  
Your fax machine provides a variety of useful reports. These  
help you understand the machine’s current settings,  
programming and operations.  
Some reports are printed upon request.  
Other reports print automatically after completion of  
operations.  
Refer to the list of reports to determine which reports you  
may want to print.  
For instructions on printing a report, refer to “Reports,  
Printing Reports” or “Reports, Report Name.”  
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Types of Reports  
Reports Printed from the Menu  
Automatically Generated Reports  
· Active Mem. Files  
· Activity Report  
· Broadcast Confirmation Report (MCF)  
· Configuration Report  
· Phone Directory  
· Broadcast Entry Report  
· Confidential Reception Report  
· Message Confirmation Report  
· Power Outage Report  
· Relay Broadcast Report  
· Protocol Dump  
Only Authorized Service Technicians will access the  
!
Protocol Dump Report.  
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Printing Reports  
Printing a Message Confirmation Report  
After transmission, press the Copy key once (with no  
documents loaded) to see a report confirming your  
transmission on your machines display.  
To print the report, press the Copy key a second time.  
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Using One Touch Key 6/Report Print  
Using this key allows you to print six reports.  
1 Press the Select Function key.  
· Active Mem. Files  
· Activity Report  
· Broadcast Confirmation Report (MCF)  
· Configuration Report  
· Phone Directory  
2 Press the 6/Report Print One Touch key. The display  
shows 1:ACTIVITY REPORT.  
If you want to print an Activity Report, skip to step 4.  
3 Press the No key repeatedly until the report you want to  
print appears on the display or  
· Protocol Dump  
Enter 2 for BROADCAST MCF (Broadcast Confirmation)  
Enter 3 forACTIVE MEM FILES (Active Memory Files)  
Enter 4 for PHONE DIRECTORY  
Only Authorized Service Technicians will access the  
Protocol Dump Report.  
!
Enter 5 for CONFIGURATION  
Enter 6 for PROTOCOLDUMP  
Only Authorized Service Technicians will access the  
!
Protocol Dump Report.  
4 Press the Yes key. The report prints.  
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Active Memory Files Report  
What is it?  
• POLLING TX /RX  
The active memory files report provides a list of all messages  
stored in your fax machine’s memory, either documents  
waiting for transmission or documents which have been  
received and not yet printed.  
Lists the information on polling reception and polling  
transmission not using a Box. Polling transmissions are  
shown in the mode column, along with the scanned  
number of pages. Polling Reception lists the date and  
time sent, sender, and transmission mode.  
• TRANSMISSION  
What information does it provide?  
• RECEPTION  
Lists the information on Delayed Fax and Redialing Wait  
Transmissions.  
Does not list polling reception information. Polling  
reception information is shown under POLLING TX/RX.  
Transmission date and time, receivers, and transmission  
modes are listed.  
Lists the memory reception information.  
Entries lists the number of received messages stored in  
your facsimile unit’s memory.  
Pages lists the total number of pages received.  
• PERSONALBOX  
Lists the status of your Personal Boxes (Confidential,  
Bulletin Polling).  
Mode describes the Box types.  
Entries list the number of received messages stored in  
each Box.  
This report will not print if there are no messages  
stored in memory.  
!
Pages lists the total number of pages in each Box.  
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How to Print  
How to Interpret  
1 Press the Select Function key.  
Refer to “What information does it provide?” for this report.  
2 Press the 6/Report Print One Touch key. The display  
shows  
1:ACTIVITY REPORT.  
3 Using the numeric keypad, press 3.  
The display shows 3:ACTIVE MEM  
or  
Press the No key repeatedly until the report you want to  
print appears on the display.  
4 Press the Yes key. The report prints.  
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Activity Report  
What is it?  
What information does it provide?  
The activity report provides a record of your fax machine’s  
communications.  
• The total amount of time spent sending faxes (“Calling”)  
and the total amount of time spent receiving faxes  
(“Called”).  
• The date, time and duration (S, R-TIME) of each  
transmission or reception.  
• The name or telephone number of the fax machine you  
were communicating with (DISTANT STATION ID). If you  
were sending a fax, the telephone number or the Location  
ID is printed. If you were receiving a fax, the remote fax  
machine’s Personal ID or its telephone number is printed.  
• The communication mode used for each transmission or  
reception (Communication Codes).  
This report does not list messages that were received  
!
without errors.  
• The number of pages sent or received.  
• The result of each communication (Results Codes).  
• Service Codes. Be sure to report these diagnostic codes if  
you contact your Authorized Service Dealer about  
communication problems.  
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How to Print  
How to Interpret  
1 Press the Select Function key.  
Refer to “What information does it provide?” for this report.  
2 Press the 6/Report Print One Touch key. The display  
For information on Communication Codes and Result Codes,  
refer to “Codes Used in Reports.”  
shows  
Your Authorized Service Dealer will work with you to  
interpret the service codes (if any) that appear on this report.  
1:ACTIVITY REPORT.  
3 Press the Yes key. The report prints.  
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Broadcast Confirmation Report (MCF)  
What is it?  
How to Print  
Use this report to confirm the results of a multiple-location  
transmission (broadcast).  
1 Press the Select Function key.  
2 Press the 6/Report Print One Touch key. The display  
shows 1:ACTIVITY REPORT.  
What information does it provide?  
3 Using the numeric keypad, press 2.  
• The date and time at which the broadcast started.  
• The total amount of time used to complete the broadcast.  
• The Location ID, the number of pages sent, and the result  
of the communication (for each location)  
The display shows 2:BROADCAST MCF.  
or  
Press the No key repeatedly until the report you want to  
print appears on the display.  
4 Press the Yes key. The report prints.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
For information on Results Codes, refer to “Reports, Codes  
Used in Reports.”  
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Broadcast Entry Report  
What is it?  
How to Print  
This report is a confirmation of the entries you have made  
while programming a multiple-location transmission  
(broadcast). Each time you program a multiple-location  
transmission (broadcast), your fax machine gives you the  
option of printing this report to confirm your entries.  
Each time you program a multiple-location transmission  
(broadcast), your fax machine gives you the option of  
printing the Broadcast Entry Report to confirm your entries.  
Refer to “Sending a Fax to Multiple Locations,  
Broadcasting.”  
What information does it provide?  
How to Interpret  
• The Location ID of the One Touch keys and Auto Dial  
codes you have selected.  
Refer to “What information does it provide?” for this report.  
• Telephone numbers you have entered using the numeric  
keypad.  
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Confidential Reception Report  
What is it?  
How to Print  
This report is an automatically printed notice that your fax  
machine has received a confidential message into a mailbox.  
This report prints automatically each time your fax machine  
receives a confidential message into a mailbox.  
What information does it provide?  
How to Interpret  
• The date the message was received.  
Refer to “What information does it provide?” for this report.  
• The total amount of time spent Sending or Receiving (S,  
R-TIME).  
• The Location ID or telephone number of the fax machine  
you were communicating with (DISTANT STATION ID).  
• The number of the mailbox that received the message.  
• The number of pages received.  
For Service Codes, refer to your Authorized Service Dealer.  
Your dealer will work with you to interpret the service codes  
(if any) that appear on this report.  
• The result of the communication (Results Codes).  
• Service codes. Be sure to report these diagnostic codes if  
you contact your Authorized Service Dealer about  
communication problems.  
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Configuration Report  
What is It?  
How to Print  
The configuration report is a list of the current operational  
settings of your fax machine.  
1 Press the Select Function key.  
2 Press the 6/Report Print One Touch key.  
The display shows 1:ACTIVITY REPORT.  
What Information Does it Provide?  
3 Using the numeric keypad, press 5.  
The display shows 5:CONFIGURATION.  
Or  
• The current settings of all user functions (except for One  
Touch Parameter settings, which appear in the telephone  
directory).  
• The Sender ID (ID=), TSI/CSI (TEL NO.), and call back  
number currently programmed into your fax machine.  
• Current dial parameter settings.  
Press the No key repeatedly until the report you want to  
print appears on the display.  
4 Press the Yes key. The report prints.  
How to Interpret  
The “What information does it provide?” section for this  
report explains the information provided in this report.  
For more information about User Functions, refer to “Setting  
Basic Features, User Function Settings.”  
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Message Confirmation Report (MCF)  
What is it?  
What information does it provide?  
This report provides information about your last single-  
location fax transmission or polling transmission.  
• The date of the communication.  
• The total amount of time spent Sending or Receiving (S,  
R-TIME).  
• The Location ID or telephone number of the fax machine  
you were communicating with (DISTANT STATION ID).  
• The communication mode used (Communication Codes).  
• The number of pages sent or received.  
• The result of the communication (Results Codes)  
• Service codes. Be sure to report these diagnostic codes if  
you contact your Authorized Service Dealer about  
communication problems.  
• If the fax was transmitted from memory (not directly from  
the feeder), a portion of the first page prints after the  
report. If you do not want this portion of the first page to  
print, set User Function 04, Image in MCF, OFF.  
Refer to “Setting Basic Features, User Function Settings.”  
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How to Print  
You can set your fax machine to print a message confirmation  
report after every transmission (automatic) or you can print a  
report only when you want to (manual).  
4 Using the numeric keypad, enter the 2-digit number of the  
function you want to change.  
01 is for MCF(SINGLE-LOC.)  
The report automatically prints after each single-location  
transmission or polling transmission.  
Automatic Printing  
02 is for MCF(MULTI-LOC.)  
The report automatically prints after each multiple-  
location transmission.  
Follow this procedure to set your fax machine to print a  
message confirmation report after every transmission.  
1 Press the Select Function key.  
The display shows the name of the selected function.  
2 Press the 9/User Program One Touch key.  
MCF(SINGLE-LOC.)  
or  
The display shows  
02 is for MCF(MULTI-LOC.)  
1:FUNC. PROGRAMMING.  
5 Repeatedly press the No key until the setting you want  
(ON or OFF) appears in the display.  
3 Press the Yes key. The display shows  
6 Press the Yes key to confirm your selection.  
The name of the next function setting appears in the  
display.  
FUNCTION NO. [ ].  
7 Press the Select Function key to finish.  
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On Demand Printing (Manual)  
How to Interpret  
After transmission, press the Copy key once (with no  
documents loaded) to see a report confirming your  
transmission on the display.  
Refer to “What information does it provide?” for this report.  
For information on Communication Codes and Results  
Codes, refer to “Reports, Codes Used in Reports.”  
To print the report, press the Copy key a second time.  
For Service Codes, refer to your Authorized Service Dealer.  
Your dealer will work with you to interpret the service codes  
(if any) that appear on this report.  
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Phone Directory  
What is it?  
How to Print  
This report provides a complete listing of all of the telephone  
numbers programmed into your fax machine’s One Touch  
keys, Auto Dial codes and groups.  
1 Press the Select Function key.  
2 Press the 6/Report Print One Touch key.  
The display shows 1:ACTIVITY REPORT.  
3 Using the numeric keypad, press 4.  
The display shows 4:PHONE DIRECTORY  
or  
What information does it provide?  
• The Location ID and main fax number for each One Touch  
key and Auto Dial code.  
• The alternate number for each One Touch key.  
• The One Touch Parameter settings for each One Touch  
key.  
Press the No key repeatedly until the report you want to  
print appears on the display.  
4 Press the Yes key. The report prints.  
• A listing of all of the One Touch keys and Auto Dial codes  
included in each group.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
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Power Outage Report  
What is it?  
Keep in mind that when the additional paper sizes  
(available with the MFP Option installed; executive,  
A5, A6, and JISB5) are selected, power outage reports  
do not print. The power outage reports are the only  
notification that power to the fax machine has been  
disrupted.  
!
This report automatically prints if power is interrupted. It lists  
all messages lost because of the power outage.  
Certain information stored in your fax machine is lost if  
power is interrupted under these circumstances:  
• If there is no optional memory expansion board installed.  
• If there is optional memory installed, but power has been  
interrupted for more than one hour.  
In these cases, any documents stored in the fax machine’s  
memory are erased.  
What information does it provide?  
• All faxes received into memory but not printed,  
• The date and time the faxes were received,  
• The Sender ID for each fax.  
These items are usually faxes in personal boxes and faxes not  
printed because there was no paper in the machine.  
• Faxes in memory waiting to be sent, when they were  
scheduled to be sent, and the intended recipient.  
The information in this report can help you identify and  
reconstruct any documents that were lost.  
How to Print  
This report automatically prints if power is interrupted.  
How to Interpret  
Refer to “What information does it provide?” for this report.  
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Relay Broadcast Report  
What is it?  
What information does it provide?  
The relay key station (hub) can send a confirmation report to  
the relay initiating station when the relay fax session is  
complete.  
The Relay Broadcast Report shows:  
· the page count of the original fax  
· the location identification of each destination machine  
the relay key station (hub) communicated with during the  
relay fax session  
This confirmation report is called the Relay Broadcast  
Report.  
· the page count of each fax sent to each destination  
machine  
· the results of each destination fax session  
To receive the report, the telephone number of the relay  
initiating station must be programmed into the specified  
Auto Dial location. For your machine, that location is Auto  
Dial 150.  
How to Print  
Be sure to program the number in the format the relay  
key station uses for dialing. For example, be sure to  
include the access digit, if required.  
This report automatically prints if a relay broadcast occurs  
and the machines are properly programmed.  
!
How to Interpret  
Refer to “What information does it provide?” for this report.  
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Codes Used in Reports  
Three types of codes are used in reports.  
Communication Codes  
• Service Codes  
• Communication Codes  
• Result Codes  
Communication codes indicate the communication mode  
used for a communication.  
B.C.  
Service Codes  
Multiple-location transmission (broadcast).  
BOX  
For Service Codes, refer to your Authorized Service Dealer.  
Your dealer will work with you to interpret the service codes  
(if any) that appear on this report.  
Reception into a personal mail box.  
CALLING  
A communication initiated by your fax machine  
CALLED  
A communication initiated by a remote fax machine.  
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Result Codes  
Result codes indicate the results of communications.  
PUNIT  
This error code indicates a problem with the printing unit.  
BUSY  
The other machine’s line was busy or there was no answer.  
Contact service. Refer to the “Service and Support”  
section of this document.  
CANCL  
A message was erased after being held in memory for 10  
days.  
R_JAM  
A paper jam occurred in your fax machine while it was  
receiving a fax, and it was unable to receive the entire  
message in memory.  
COMP  
A multiple-location transmission was completed.  
COVER  
S_JAM  
A document jam occurred.  
STOP  
The cover was opened during the communication.  
NO  
The transmission or reception failed.  
OK  
The Stop key was pressed, ending the communication  
session.  
The communication was completed successfully.  
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Problem Solving  
Overview  
This section lists the most common problems you may  
encounter while using this machine.  
Operation and Maintenance  
• Use a dry cloth to clean the control panel and the main  
body of the unit.  
• Aside from replacing the toner and image drum cartridge,  
do not disassemble or attempt to service this unit yourself.  
Refer to a qualified technician for service.  
• Pull out the AC plug before trying to remove any objects  
that may have fallen into the machine.  
• If the unit becomes physically damaged, disconnect the  
power cord immediately and arrange for its repair or  
disposal.  
• When relocating your fax machine, always disconnect the  
telephone line before disconnecting the power cord, then  
reconnect the power cord first.  
• This unit is not designed to be used in parallel with any  
other telephone devices.  
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Clearing a Document Jam  
When a document jams while being faxed or scanned, your  
fax machine beeps, the red Alarm indicator lights, and  
DOCUMENT JAM appears in the display. If the jammed  
document looks as if it is positioned straight in your feeder,  
press the Stop key to try to feed the document the rest of the  
way through the feeder. If this fails, follow the instructions  
below.  
2 Pull out the jammed document.  
1 Grasp the control panel. Pull it up until it releases. Swing  
the control panel up and out of the way.  
3 Push the control panel back down until it locks.  
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Clearing a Paper Jam  
If the Alarm indicator lights and your fax machine displays  
PAPER JAM or NO PAPER when the paper tray still contains  
paper, there may be one or more sheets of paper jammed in  
the machine.  
If you cannot remove jammed paper using this  
procedure, and most of the jammed sheet has emerged  
from the machine, use the following method.  
!
You will probably need someone to help you.  
Open the document stacker and copy stacker  
(Steps 1 and 2).  
If you are out of paper, refer to “Installation, Setting up the  
Machine, Loading Paper.”  
If you experience paper jams often, the type of paper  
Reach between the two stackers and push back the blue  
output guide while pulling the paper out.  
!
you are using may be the problem. For best results,  
select paper developed specifically for photocopying or  
laser printing. Be sure to fan the paper before loading it  
into your paper tray.  
Do not force the paper: you could damage the  
mechanism or leave paper fragments in it.  
Make sure User Function 13, PAPER SIZE (1’st) is set  
for the size paper you are using.  
Refer to “Setting Basic Features, User Function  
Settings, User Function Settings List, 13, PAPER  
SIZE.”  
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Procedure  
To clear a paper jam, follow the instructions below.  
3 Lift the image drum cartridge out and set it aside.  
1 Lift the document table and swing it out of the way.  
2 Push the buttons on the side of the copy stacker until you  
Warning: Never expose the image drum unit to light for  
hear a click. Lift the copy stacker up.  
!
more than five (5) minutes. Never expose the image  
drum unit to direct sunlight. Never touch the surface of  
the green drum inside the image drum unit.  
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4 Pull out any paper you see jammed inside the machine.  
6 Push the paper down until it is under the plastic tabs.  
7 Make sure the paper stop in the tray is properly adjusted:  
not too loose, not too tight.  
5 Pull out the paper tray. If any paper in the tray is damaged,  
remove and replace it.  
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8 Slide the paper tray all the way back into the fax machine.  
Printing a Cleaning Page  
9 Place the image drum unit back into your fax machine. To  
make sure that the image drum is positioned correctly,  
press down firmly on both of the locations on the drum  
marked “PUSH.”  
If you notice repeating marks or imperfections on your  
printouts, try printing a cleaning page.  
The cleaning page process  
• Removes residual impurities from printing surfaces.  
• Reduces problems such as repeating marks, blotching, and  
shading.  
To print a cleaning page:  
1 Make sure there are no messages in memory.  
2 Press the Select Function key.  
3 Press the 10/Message Print from Memory key.  
4 Press the Yes key. The cleaning page prints.  
10 Close the copy stacker and push down until you hear a  
click. Be sure both sides are latched.  
11 Close the document table.  
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Toner Cartridge Issues  
If the print density becomes low even before your fax  
machine displays TONER LOW or REPLACE TONER CART.,  
gently wipe the lens surface of the LED array (refer to Step 8).  
If the print density does not improve, replace the toner  
cartridge.  
Replacing the Toner Cartridge  
The number of pages you can print with one toner cartridge  
varies depending on the type of documents you usually  
receive or copy. A toner cartridge will print about 2,000  
letter-size pages at a typical print coverage of 4% (equivalent  
of CCITT No. 1 test chart).  
Warning: Be careful when handling the toner cartridge.  
!
Do not let toner spill on your clothing or other porous  
materials. Use cold water to clean up spilled toner; hot  
water causes the stain to set.  
The first toner cartridge in your new fax machine has  
!
to fill the drum reservoir and saturate the developing  
roller with toner. For this reason, it will need to be  
replaced sooner than subsequent cartridges—after  
about 1,000 pages.  
1 Lift the document table into an upright position.  
If your fax machine displays TONER LOW or REPLACE  
TONER CART., replace the toner cartridge with a new one  
soon. If print density is high enough, you can continue to use  
the toner cartridge without replacing it until print quality  
becomes unacceptable. Keep in mind that if you don’t  
replace the cartridge soon, there is a risk that a fax will be  
unreadable when it prints using an empty cartridge.  
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2 Push in the cover release buttons on the side of the copy  
4 Remove the new toner cartridge from its package and  
gently shake it from side to side to distribute the toner.  
Then carefully peel the white plastic tape from the bottom  
of the toner cartridge.  
stacker until you hear a click. Lift the copy stacker.  
5 With the ridged side facing up and the lever on your right,  
insert the toner cartridge into the image drum unit. Slide  
the left end of the cartridge in first, then lower the right  
end into place.  
3 Pull the lever (on the right) on the old toner cartridge all  
the way toward you. Carefully pull the old toner cartridge  
out of the image drum unit. Dispose of it in the plastic bag  
you received with your new cartridge.  
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6 Once the toner cartridge is in place, push the lever all the  
way toward the back of the fax machine to secure it and  
release the toner.  
8 Close the copy stacker and push down until you hear the  
copy stacker click into place. Be sure that the cover  
latches on both sides.  
7 Using the cleaning wipe provided with your new toner  
cartridge, gently wipe across the full length of the LED  
array. Repeat as necessary, using a clean part of the wipe  
on each pass. Let the array dry completely.  
9 Close the document table.  
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Handling the Toner Cartridge  
Image Drum Cartridge Issues  
• Leave unused toner cartridges in their packages until  
needed.  
• When replacing a toner cartridge, re-use the packaging to  
dispose of the old toner cartridge.  
Cautions:  
!
Never expose the image drum to light for more than five  
(5) minutes.  
• Be careful when removing the toner cartridge. Do not let it  
touch your clothing or porous materials. The toner powder  
causes permanent stains.  
• Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using heated  
water will make removing the stain much more difficult.  
Never expose the image drum to direct sunlight.  
Never touch the surface of the green drum inside the  
image drum unit.  
Be careful not to scratch the green surface when you put  
the drum down on a table or other surface.  
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Handling the Image Drum  
CHANGE DRUM SOON Message  
• Leave unused image drum units in their packages until  
needed.  
• When replacing an image drum unit, re-use the packaging  
to dispose of the old image drum unit.  
• Do not expose these components to light for more than  
five minutes.  
• Never expose the green drum (inside the image drum unit)  
to direct sunlight.  
• Always hold the image drum unit by the ends, never by  
the middle.  
• Never touch the surface of the green drum inside the  
image drum unit.  
• Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using heated  
water will make removing the stain much more difficult.  
The CHANGE DRUM SOON message is a warning that the  
image drum cartridge in your fax machine may be  
approaching the end of its usable life, which is  
approximately 20,000 pages, depending on the length and  
type of document you receive or copy. It appears when the  
drum has used up approximately 90% of its life, based on an  
internal calculation.  
This message does not mean that you must replace the image  
drum immediately, nor does it cause your fax machine to stop  
working. In most cases, your image drum still has at least  
10% of its productive life left. You can continue to use the  
image drum as long as print quality is acceptable. However,  
you should have a replacement image drum and toner  
cartridge handy. Replace the drum when print quality  
deteriorates below an acceptable level.  
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When to Replace the Image Drum Cartridge Replacing the Image Drum Cartridge  
You need a new image drum if the faxes you receive are light  
or have vertical streaks in them and you are not out of toner,  
or if your fax machine displays a CHANGE DRUM message.  
To obtain a new drum, refer to “Options and Consumables.”  
1 Lift the document table into an upright position.  
You must replace the toner cartridge when you replace  
!
the image drum.  
The life of an image drum depends on a number of factors,  
including temperature and humidity, the type of paper you  
use, and the number of pages per job.  
2 Push in the cover release buttons on the side of the copy  
stacker until you hear a click. Lift the copy stacker.  
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3 Remove the old image drum unit (with its toner cartridge),  
wrap it in the packaging materials from your new image  
drum unit, and discard it.  
5 Insert the new image drum unit into your fax machine. To  
ensure that the image drum is positioned correctly, press  
down firmly on both of the locations on the image drum  
marked “PUSH.”  
4 Remove the protective sheet from the new image drum  
unit.  
6 Install a new toner cartridge. Remove the new toner  
cartridge from its package and gently shake it from side to  
side to distribute the toner. Then carefully peel the white  
plastic tape from the bottom of the toner cartridge.  
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7 With the ridged side facing up and the lever on your right,  
insert the toner cartridge into the image drum unit. Slide  
the left end of the cartridge in first, then lower the right  
end into place.  
9 Using the cleaning wipe provided with your new toner  
cartridge, gently wipe across the full length of the LED  
array. Repeat as necessary, using a clean part of the wipe  
on each pass. Let the array dry completely.  
10 Close the copy stacker and push down until you hear the  
copy stacker click into place. Be sure that the cover  
latches on both sides.  
8 Once the toner cartridge is in place, push the lever all the  
way toward the back of the fax machine to secure it and  
release the toner.  
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11 Close the document table.  
Resetting the Drum Counter  
Important: Reset the drum counter only when you have  
!
finished installing a new image drum. You can only  
reset the counter when the Change Drum Soon  
message is on the display.  
1 Wait until the time, date, and answering mode appear on  
the display. Then press the Select Function key.  
2 Press the 7/Counter Display One-Touch key. The display  
12 To reset the drum counter, follow the instructions in  
“Problem Solving, Image Drum Cartridge Issues, Resetting  
the Drum Counter.”  
shows DRUM COUNT.  
3 Press the Yes key to clear the image drum unit counter.  
4 Press the Select Function key to finish.  
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Display Panel Messages  
This section lists the status and error messages that may  
appear on the fax machine’s display panel, and explains what  
they mean and how to correct any problem they indicate.  
Normal Display  
02:13 [nnn]  
The red Alarm indicator lights when there is an error  
!
condition.  
where nnn = FAX, TEL, PC, T/F, MEM, FWD, or TAD.  
Under normal operating conditions, the top line of the  
display shows the time and the answering mode [nnn]  
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Error Messages  
Messages are listed in alphabetical order by the first letter of  
the message.  
COVER OPEN  
The stacker cover is not closed. Press down firmly on the  
cover to make sure it is closed and latched on both sides.  
CHANGE DRUM SOON  
The image drum is nearing the end of its projected life.  
Make sure a new drum is available, and replace the drum  
when print quality begins to deteriorate.  
DOCUMENT JAM  
CONFIRM AND “STOP”  
[FAX]  
A document to be faxed or scanned has jammed in the  
scanner. Refer to the “Problem Solving, Clearing a  
Document Jam” section of this document.  
COMMUN. ERROR  
There is a problem communicating with a remote fax  
machine.  
DOCUMENT MIS-FEED[FAX]  
RELOAD DOCUMENT  
For possible causes and solutions, refer to “Problem  
Solving, Problem Checklist.”  
A document to be faxed or scanned has not fed into the  
scanner properly. Remove the document and reload it into  
the document.  
CONFIRM PAPER SIZE  
Appears only when the MFP option is installed.  
The paper loaded is not the size called for by your  
application software. Check your software printing  
settings and the paper in the paper tray.  
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ERROR 77  
There is no image drum in the fax machine. Turn the fax  
NO PAPER  
REPLACE PAPER  
[FAX]  
machine off, install an image drum and toner cartridge  
according to the instructions in this document, then turn it  
on again to clear the message.  
The paper tray is out of paper. Add more paper. If there is  
paper in the tray, this message may indicate that paper has  
jammed while feeding into the printer. Check the paper  
path and remove any jammed paper.  
PAPER JAM  
CHECK PAPER OR PATH  
[FAX]  
Refer to “Problem Solving, Clearing a Paper Jam.”  
If you run out of paper while printing a fax, the remainder  
of the fax is stored in memory, and a MSG IN MEMORY  
message appears. After you reload paper, stored faxes print  
automatically.  
Paper may be jammed inside the printing mechanism.  
Check the paper path and remove any jammed paper.  
Refer to “Problem Solving, Clearing a Paper Jam.”  
PAPER MIS-FEED  
[FAX]  
CHECK PAPER OR PATH  
Paper is jammed feeding from the paper tray into the  
printer. Check the paper path and remove any jammed  
paper.  
Refer to “Problem Solving, Clearing a Paper Jam.”  
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PRINTER ALARM 2  
PLEASE CONFIRM  
[FAX]  
REPLACE TONER CART.  
Toner is running low in the toner cartridge. Replace the  
cartridge as soon as possible. When you close the cover  
after replacing the toner cartridge, the message clears.  
or  
PRINTER ALARM 4 [FAX]  
PLEASE CONFIRM  
Open and close the cover. If this does not clear these  
messages, turn off your fax machine and contact your  
Authorized Service Dealer for service.  
Refer to the Warranty, Regulatory, and Safety Information  
document.  
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Reading the Print Counters  
The print counters count the number of pages your fax  
machine has printed or scanned in its lifetime. If you are  
experiencing a problem, a service person may ask you to  
check these counters.  
1 Press the Select Function key.  
2 Press the 7/Counter Display One-Touch key.  
The display shows your drum unit counter.  
3 Press the No key.  
If your fax machine’s image drum unit has reached the  
The display shows the print unit counter.  
4 Press the No key.  
!
end of its life, you will also use this function to reset the  
drum counter. You can do this only if the CHANGE  
DRUM SOON message is displayed.  
The display shows the scanning unit counter.  
5 Press the Select Function key to finish.  
Refer to “Problem Solving, Image Drum Cartridge  
Issues, Resetting the Drum Counter.”  
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Problem Checklist  
Your fax machine is a complex machine with many features  
and functions. Many problems you experience may be due to  
improper programming. If you are experiencing a problem,  
read through the following list of problems and solutions  
before calling your Authorized Service Dealer for service.  
The display is blank.  
• Make sure your fax machine is turned on. Check the  
power cord to make sure that it is securely plugged into  
the fax machine and into the wall outlet. Check your wall  
outlet to make sure that it has power.  
Nothing happens when you press the control panel  
keys.  
• Open and close the upper cover.  
• If that does not solve the problem, turn the fax machine  
off, wait ten seconds, then turn it on again.  
You sent a fax but it was received completely blank.  
• Make sure that you have loaded your document face  
down.  
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The display tells you to replace paper even though  
there is paper in the paper tray.  
Your fax machine won’t dial.  
• Check the power cord and wall outlet.  
• Make sure that the paper is properly stacked in the tray,  
then check for a paper jam in the paper feed path.  
• Make sure that your telephone line (not your external  
telephone or handset) is connected to the LINE outlet on  
the back of your fax machine.  
Your documents jam in the scanner.  
Refer to “Installation, Setting up the Machine,  
Connecting the Telephone Line.”  
• Check the document for wrinkles, tears or other damage. If  
it is damaged, try making a copy of the document on a  
photocopier and faxing or scanning the copy.  
• Make sure there are no staples or paper clips and that the  
paper is clean and dry.  
• If you have an external telephone connected, lift the  
handset and check for a dial tone. If you do not hear one,  
there may be a problem with your telephone line. If you  
do hear a dial tone, your fax machine may be using the  
wrong dialing method (pulse or tone) for your area. If you  
hear changing tones instead of dialing pulses and you  
know that your area uses pulse dialing, you should adjust  
the setting for Dial Parameter MF(TONE)/DP(PULSE).  
Refer to “Setting Basic Features, Dial Parameter Settings.”  
• Make sure the document is not wider than your fax  
machine can load.  
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You sent a fax but the image the remote fax machine  
received was very poor.  
You keep getting reports you do not want.  
• Message Confirmation Reports can be set to print  
automatically after each single or multiple-location  
transmission.  
• If your document had a lot of small type, complex  
illustrations, photos, or was very light or very dark, try  
changing your resolution and contrast settings.  
Refer to “Basic Faxing Operations, Preparing Documents  
for Faxing, Loading Documents.”  
• Copy the document on your fax machine to preview how  
it will transmit. The problem may be caused by telephone  
line interference.  
Error Reports can be set to print after each failed  
transmission or reception.  
Check your user function settings and turn off the reports  
you do not want.  
Refer to “Reports.”  
• Try sending the document again later.  
The image received on your fax machine was very  
poor.  
• Contact the person sending you the fax and ask them to  
change their resolution and contrast settings. Ask the  
person to make a copy of the document on their fax  
machine to make sure it is working properly. Then ask  
them to send the fax again.  
• If you still have a problem, try making a copy of a  
document on your machine to make sure it is working  
properly. If blotches or recurring marks appear, print a  
cleaning page.  
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The display shows a communication error.  
A COMMUN. ERROR message indicates any of a number of  
problems.  
• If you have to dial a prefix number to get an outside line  
(your machine is connected to a PBX,  
or  
You may be trying to communicate with an incompatible  
fax machine (your fax machine can only communicate  
with ITU-T Group 3 fax machines).  
if you are dialing internationally, you may need to enter a  
pause (using the Pause One-Touch key) after the dial  
prefix or international dialing code to tell your machine to  
wait for a dial tone.  
For information on entering pauses, refer to “Programming  
Speed Dial Number, One-Touch Faxing, Programming  
One-Touch Keys.”  
• The remote machine may not be able to perform the  
function that you want, such as polling or confidential  
messages.  
• The remote machine may be out of paper or experiencing  
a paper jam.  
For information on working with a PBX, refer to “Setting  
Basic Features, Connecting to a PBX.”  
• If you have frequent problems communicating with a  
particular remote fax machine, try programming the  
number into one of your One-Touch keys and then  
changing the One-Touch Parameters for that One-Touch  
key.  
• Either your fax machine or the remote fax machine may  
need servicing. Try sending a fax to another location to  
check your machine.  
• Bad telephone line conditions can cause communication  
errors. Try sending the fax again and check to make sure  
you are dialing the correct telephone number.  
Refer to “Programming Speed Dial Numbers, One-Touch  
Faxing.”  
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Your fax machine is connected to a PBX and you  
cannot dial out.  
You tried dialing with a One-Touch key or an Auto  
Dial code, but nothing happened.  
You must enter your access digit to reach an outside line  
before the telephone number for each number that you  
dial or program into your machine. Also, your fax machine  
must be programmed for PBX operation before it will  
work.  
• Make sure that something is programmed into the One-  
Touch key or Auto Dial code you are using.  
• Check the fax number to make sure it was entered  
correctly.  
Refer to the “Programming Speed Dial Numbers.”  
• When you are dialing with an Auto Dial code, be sure to  
press the Auto Dial key before you enter the code.  
• If your fax machine has the Dial Parameter, Auto Start  
feature turned off, you will have to press the Start key  
before dialing will begin.  
Refer to “Setting Basic Features, Connecting to a PBX.”  
Your fax machine does not answer the phone or  
receive faxes.  
• First make sure that your fax machine is turned on and the  
power cord is connected to the AC outlet.  
Refer to “Setting Basic Features, Dial Parameters  
Settings.”  
• If you have a handset connected to your fax machine,  
check that there is a dial tone on the phone line.  
• Check the reception mode you are using. Your fax  
machine will not automatically receive faxes in manual  
answering mode [TEL]. In TAD mode, the answering  
machine answers the call first.  
Refer to “Setting Basic Features, Answering Mode.”  
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You set your fax machine for delayed transmission  
but it did not send.  
Someone tried to send you a confidential fax but  
nothing happened.  
• Check the display to make sure that you have set the  
clock to the correct time.  
You must set up a personal (confidential) mailbox before  
anyone can send you a confidential fax.  
Refer to “Installation, Programming Required Information,  
Date and Time.”  
Refer to “Advanced Operations, Confidential Faxes.”  
• Make sure the person sending you the fax knows the  
correct mail box number.  
Your fax machine disconnected before you could  
answer a voice request.  
Your fax machine does not immediately switch to TEL  
mode when you make or receive a voice call.  
You must answer a voice request while the warbling tone  
is sounding. When you hear the warbling tone, press the  
Voice Request key after picking up your handset.  
• Try pressing the Stop key. Your fax machine will return to  
standby mode so that you can converse.  
• This condition may happen infrequently due to telephone  
line conditions, or the type of external telephone used.  
Check the physical line connections (wall outlet and  
cord). If this problem happens often, call your Authorized  
Service Dealer for service.  
Your fax machine will not poll a remote fax machine.  
• Call the person at the remote fax machine and make sure  
that they have loaded documents and set their fax  
machine in polling transmission mode.  
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Your received documents are light or have vertical  
streaks on them and you are not out of toner.  
You want to answer an external telephone but your  
fax machine always answers first.  
• First, print a cleaning page.  
• If you are using an external telephone, change your fax  
machine’s incoming ring response setting. The incoming  
ring response is changed via User Function 11.  
Press the Select Function key, then press the 10/Printer  
Cleaning key, then press the Yes key.  
• If that doesn’t help, gently wipe the lens surface of the  
LED array with a soft pad moistened with rubbing alcohol,  
and then see if the machine works properly.  
Refer to “Problem Solving, Toner Cartridge Issues,  
Replacing the Toner Cartridge.”  
Refer to “Setting Basic Features, User Function Settings,  
User Function Settings List, 11 Ring Response.”  
Your received faxes sometimes look distorted.  
• If the document received is wider or longer than the paper  
you have loaded into your paper tray, your fax machine  
automatically reduces the length of the document to fit on  
your paper.  
• If your fax machine still does not work properly, remove  
the image drum unit.  
Tap the toner cartridge and replace the assembly.  
If this doesn’t work, you may need to replace your image  
drum cartridge.  
• This type of problem could also be communication  
related.  
Refer to the “Problem Solving, Image Drum Cartridge  
Issues, Working with the Image Drum Cartridge.”  
You are constantly receiving unsolicited advertising  
on your fax machine.  
• Try using User Function 08, Closed Network Function.  
Refer to “Setting Basic Features, User Function Settings,  
User Function Settings List, 08 Closed Network  
Function.”  
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You are experiencing problems communicating with a  
remote location in a very noisy telephone area.  
Set up a One-Touch key for that location and try turning  
Echo Protection on for that One-Touch key.  
5 Press the One-Touch key for the location whose settings  
you want to change.  
The display shows  
This helps the machine overcome noise and echo problems  
on the phone line.  
ECHO PROTECTION, [OFF].  
Procedure  
6 Press the No key to switch Echo Protection on.  
1 Press the Select Function key.  
7 Press the Yes key to confirm your selection.  
2 Press the 9/User Program One-Touch key.  
The display shows  
The display shows  
1:FUNC. PROGRAMMING.  
23:ONE-TOUCH PARAM. [ ].  
3 Press the Yes key.  
The display shows  
8 Press the Select Function key to finish.  
FUNCTION NO. [ ].  
Change the Echo Protection setting to off if you change  
the location the One-Touch key is used for.  
!
4 Using the numeric keypad, enter 23.  
The display shows  
23:ONE-TOUCH PARAM  
YES [OT] NO[ ].  
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Firmware  
Serial Number of Your Fax Machine  
Firmware is a category of memory chips that hold their  
content without electrical power and include ROM, PROM,  
EPROM and EEPROM technologies. Firmware becomes  
“hard software” when holding program code.  
The serial number of your fax machine is on a label on the  
side or back of your fax machine.  
The label will say “S/N”.  
An example serial number is: 401A0154693.  
This “hard software” is kept in semi-permanent memory. It  
will not be forgotten when the power is shut off. Firmware  
programs can be altered, and are frequently revised.  
An EPROM is typically erased by using intense ultraviolet  
light.  
Identifying Your Current Firmware Version  
You may be asked for the firmware version number if you call  
for service. Your Authorized Service Dealer will work with  
you to identify the firmware version of your fax machine.  
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Options and Consumables  
How to Obtain  
Before you order, have the correct part number and  
description of the item.  
Important: This machine will only operate using the  
!
consumables and options specified by OKI for this  
facsimile machine. The use of any other consumables or  
options will result in the display of an operation error  
and in machine malfunction.  
· Order on the Internet at  
www.okidata.com  
Click on the “where to buy” link.  
· Consult the dealer where you purchased your fax machine.  
· Consult an Oki Data Authorized Sales and Service Dealer.  
· Order toll-free by phone at 1-800-654-3282  
(1-800-OKI-DATA) using a major credit card.  
· Check office supply catalogs or your local stationery  
store. Most carry OKI brand supplies.  
User’s Guide: English  
217  
|
Part Numbers  
Consumables  
Options  
Part Number Description  
Part Number Description  
52106701  
56116901  
41261301  
Toner Cartridge Kit  
70031601  
40231622  
70029401  
70038301  
70038701  
70031801  
2.5 MB Memory Expansion Kit  
Image Drum Kit  
4 MB Memory Expansion Kit  
2nd Paper Tray Kit (UST-550)  
Unimessage Pro (Standalone Version)  
Unimessage Pro LAN (Network Version)  
Handset  
Includes  
Sheet: One Touch (1–20, Top Level)  
Sheet: One Touch (21–40, Bottom Level)  
For the latest product and technical support  
information, visit the Oki Data Web site:  
!
www.okidata.com  
OKIFAX 5650  
218  
|
Descriptions  
The following options are available for enhancing the  
operation of your fax machine.  
Unimessage Pro (Standalone Version)  
Second Paper Tray  
Unimessage Pro is a software package that allows your fax  
machine to interface with a computer, giving you a  
multifunctional capable fax machine. With the MFP PC  
Interface Kit, your fax can function as a printer, scanner,  
copier and PC-based fax machine. The kit includes an  
interface board and a parallel cable for connection with your  
computer.  
The second paper tray has a 500 sheet paper capacity.  
With the second paper tray installed, the machine has a 750  
sheet paper capacity (250 sheet standard tray plus 500 sheet  
second tray).  
When the main tray runs out of paper, the machine switches  
to the second tray for uninterrupted printing.  
Unimessage Pro LAN (Network Version)  
Handset  
Unimessage Pro LAN is a software package that allows your  
fax machine to send faxes via a PC on a network.  
The optional handset connects directly to your fax machine  
and works like a telephone.  
Your fax machine will interface with the computer, giving  
you a multifunctional capable fax machine. With the MFP  
PC Interface Kit, your fax can function as a printer, scanner,  
copier and PC-based fax machine. The kit includes an  
interface board and a parallel cable for connection with your  
computer.  
User’s Guide: English  
219  
|
Memory Expansion  
Two memory expansion cards are available.  
Each has a different memory storage capacity.  
All page number counts are approximations.  
2.5 MB  
Adds approximately 160 pages to the machine’s  
storage capacity  
4 MB  
Your results may vary, depending on the nature of your  
pages.  
Adds approximately 320 pages to the machine’s  
storage capacity  
An expandable memory slot is located behind the back cover  
of the machine.  
Only one memory slot is available in your machine.  
!
Therefore, only one of the available memory options  
may be installed at one time.  
OKIFAX 5650  
220  
|
Specifications  
Overview  
All specifications are subject to change without notice.  
Dialing  
For the latest product and technical support information,  
visit the Oki Data Web site:  
One-Touch  
www.okidata.com  
40  
Auto Dials  
150 (2-Digit and 3-Digit)  
Groups  
20, up to 190 numbers each  
Broadcast Transmissions  
200 locations  
User’s Guide: English  
221  
|
General  
Memory  
Protocol  
Standard  
ITU-T Rec. T.30  
2.5 MB  
Optional  
2.5 or 4 MB  
Modem Speed  
Maximum 33.6 Kbps  
Transmission Speed  
3.0 seconds per page (ITU-T Test Chart #1)  
Print Speed  
Only one memory slot is available in your machine.  
!
Therefore, only one of the available memory options  
may be installed at a time.  
Maximum 8 pages per minute  
Print Resolution  
600 dpi (PC Print)  
Communication Method  
Half duplex  
Coding Scheme  
MH / MR / MMR  
222  
OKIFAX 5750/5950  
|
Scanning  
Consumables  
Scan Speed  
Toner Yield  
3 seconds per page  
Scan Resolution  
The number of pages you can print with one toner  
cartridge depends on the type of documents you usually  
receive or copy.  
300 dpi  
A toner cartridge will print about 2,500 pages/letter size of  
standard business communications at a typical print  
coverage of 4% (equivalent of CCITT No. 1 test chart).  
Scan Width  
8.5 inches (21.5 centimeters)  
Scan Length  
The first toner cartridge installed in a new image drum unit  
will have a decreased yield because the image drum unit  
has to be filled.  
5 to 14 inches (12.8 to 35.6 centimeters)  
Gray Scale  
Drum Yield  
64 levels, error diffusion  
The life of an image drum depends on a number of factors,  
including temperature and humidity, the type of paper you  
use, and the number of pages per job.  
The image drum cartridge should last approximately  
·
·
·
20,000 pages for continuous printing  
14,000 pages at 3 pages per job  
9,000 pages at 1 page per job  
User’s Guide: English  
223  
|
Paper Handling  
Physical  
Automatic Document Feeder  
Letter,A4  
Dimensions  
The paper tray is NOT included in any measurements.  
30 sheets of 13 to 20-lb. paper (49 to 75 g/m2)  
15 sheets 21 to 28-lb. paper (79 to 105.5 g/m2)  
Single sheet of 32-lb paper (121 g/m2)  
Universal Tray  
!
Width  
13 inches (33 centimeters)  
Depth  
16.5 inches (42 centimeters)  
Height  
9.6 inches (24.5 centimeters)  
Weight  
Includes image drum  
28.7 pounds (13 kilograms)  
Letter, legal 13 inch, legal 14 inch, A4.  
250 sheets maximum  
16 to 24 lb. (60 to 91 g/m2)  
Manual Feeder  
Single Sheet  
Letter, legal 13 inch, legal 14 inch, A4,  
16 to 32 lb. (60 to 121 g/m2)  
Envelopes  
Monarch, COM-10, DL, C5, COM-9  
You must use envelopes with a straight-cut flap.  
!
224  
OKIFAX 5750/5950  
|
Electrical  
Environmental  
Power  
Temperature  
Operating  
120 VAC +6%, -15%  
50/60 Hz +/- 2%  
or  
50 to 90 degrees Fahrenheit  
10 to 32 degrees Celsius  
Storage  
220/240 VAC + 9%/- 14%  
50/50 Hz +/- 2%  
Battery Backup  
20 hours  
14 to 110 degrees Fahrenheit  
-10 to 43 degrees Celsius  
Humidity  
Operating  
20 to 80% Relative Humidity, non-condensing  
Storage  
Power Modes  
Ready  
Standby (Energy Saving)  
Warmup Time  
From Standby, 20 seconds  
10 to 90% Relative Humidity, non-condensing  
User’s Guide: English  
225  
|
Index  
Overview  
Symbols  
Alarms  
red indicator light, 39, 81, 203  
Answering incoming calls  
external telephone vs. fax machine,  
214  
Auto dial  
Auto Dial key location, 38  
faxing, 104  
keys don't work, 212  
Location Program key, 43  
number of auto dials, 221  
programming numbers, 104  
relay report number (Auto Dial 150),  
125, 127, 185  
send a fax (select location), 80  
Auto receive  
Auto Rec key, 38  
auto receive mode, 70  
relay fax, 124  
+ (Plus) key, 40  
1'st PAPER SIZE, 57  
2-Digit Speed Dial, 95  
2'nd PAPER SIZE, 57  
3-Digit Speed Dial, 95  
ring response, 54  
Answering machine  
connect to TEL 2, 34  
using with your fax, 23, 71  
Answering mode, 69  
Auto Rec key, 38  
changing, 69  
A
A4 paper size, 57  
A5 paper size, 57  
A6 paper size, 57  
Access digit (PBX access number), 73  
Access number  
definition, 69  
options, 70  
deleting, 75  
programming, 74  
AUTO START, 66  
Active Memory Files report, 172  
Activity Report, 174  
Auto start  
send a fax without pressing Start, 80  
OKIFAX 5650  
226  
|
B
C
CNG Count, 62  
Codes  
communication, 186  
reports, 186  
result, 187  
B.C. (Communication Code), 186  
Back cover, 34  
Battery backup, 225  
Beeps  
Call back number, 28  
Call forwarding, 164  
programming the number, 165  
Call parameters, 73  
CALLED (Communication Code), 186  
CALLING  
service, 186  
one long beep, 86  
one short beep, 44  
Coding scheme, 222  
COMMUN. ERROR message, 81, 204  
Communication  
communication codes, 186  
communication method, 222  
controlling (closed network), 53  
error, 211  
noise and echo problems on phone  
line, 215  
COMP (Result Code), 187  
Computer  
three long beeps, 44  
three short beeps, 44  
BOX (Communication Code), 186  
Broadcast, 120  
Communication Code, 186  
message, 81  
Canceling messages in memory, 88  
CANCL (Result Code), 187  
Chain dialing, 103  
Broadcast Confirmation Report, 176  
Broadcast Entry Report, 177  
definition, 111, 119  
locations (number of), 221  
MEM./FEEDER SW., 59  
performing a broadcast operation,  
120  
and + (Plus) key, 40  
creating a number, 103  
using, 103  
CHANGE DRUM message, 199  
CHANGE DRUM SOON, 198, 204  
Counter Display key, 43, 102  
Cleaning  
connections, 46  
using your fax with a computer, 72  
sending, 120  
vs. group, 110  
cleaning page, 193  
Bulletin polling, print messages, 158  
BUSY (Result Code), 187  
Busy tone detect, 65  
Buzzer volume, 53, 73  
Printer Cleaning key, 43  
printhead, 35, 201  
vertical streaks on printouts, 214  
Clock, User Program key, 43  
Closed network, 3, 53  
junk (unsolicited) faxes, 89  
User’s Guide: English  
227  
|
Confidential faxes, 141  
Confidential Reception Report, 178  
deleting, 151  
Connecting to a / an  
answering machine, 23  
computer, 46  
Control panel, 33, 36  
keys don't work, 208  
location, 48  
failed, 213  
knowing you've received one, 149  
mailboxes, 142  
MSG. IN MEMORY, 149  
Print Operation key, 42  
printing, 150  
receiving, 148  
Reception Report, 149  
requirements, 141  
external handset, 24  
external telephone, 23  
PBX, 73  
Copy  
COPY key, 39  
press twice for MCF Report, 39, 83  
dual access, 167  
making copies, 107  
number of copies, 106  
resolution, 106  
power outlet, 26  
telephone line, 22  
Conserving toner, 62  
Consumables, 217  
image drum, 218  
image drum yield, 223  
obtaining replacements, 217  
One-Touch label, 40  
part numbers, 218  
toner cartridge, 218  
toner cartridge yield, 223  
Contacting Oki Data, 10  
Continuous tone  
sound when a transmission is  
received, 61  
Contrast  
DARK, 79  
document, 79  
stacker, 31  
stacker extension, 32  
using the manual feeder, 108  
Copy quality  
dark originals, 39  
light originals, 39  
normal originals, 39  
Counter Display key, 43, 102  
Counters  
Counter Display key, 102  
print counters, 207  
reset the drum counter, 202  
COVER (Result Code), 187  
COVER OPEN message, 204  
sending, 147  
Confidential mailbox, creating, 142  
Confidential Reception Report, 178  
Confidential TX key, 42, 101  
Configuration Report, 179  
call back number, 28  
dial parameter settings, 64  
list of current settings, 51  
printing, 51  
Sender ID, 28  
TSI / CSI, 28  
CONFIRM PAPER SIZE message, 204  
Confirming results, 83  
LIGHT, 79  
NORMAL, 79  
Control access to your machine, 3  
OKIFAX 5650  
228  
|
D
Dial  
broadcast transmissions, 221  
DIALING message, 81  
Dimensions of machine, 224  
Display panel, 33  
blank, 208  
location, 37, 47  
DARK  
machine won't dial, 209  
number of Auto Dials, 221  
number of groups, 221  
number of One-Touch keys, 221  
specifications, 221  
Dial parameter settings, 64  
changing, 66  
current settings, 64  
list, 64  
User Program key, 43  
Dial prefix, 66, 73  
deleting, 75  
contrast, 79  
Type of Original key, 39  
Date  
changing the date, 27  
date display setting, 67  
date/time print setting, 67  
programming date and time, 27  
Daylight Savings Time, 27  
Delayed transmission, 2, 134  
canceling, 140  
messages, 203  
messages (typical transmission), 81  
normal display, 203  
Display the date, 67  
Distinctive ring, 55, 73  
setting, 55  
telephone carriers, 55  
Distortion of received faxes, 214  
Document  
contrast, 79  
resolution, 79  
size, 77  
Document feeder  
delayed fax, 135, 136  
Document guides, 32  
DOCUMENT JAM message, 189, 204  
Document jams, clearing, 189  
Document loading (Priority Transmit),  
78  
document feeder, 135, 136  
failed, 213  
features, 135  
limitations, 135  
memory, 135, 138  
PBX, 66  
programming, 74  
Dial tone detect, 64  
Dialing  
access an outside line, 66  
chain, 103  
machine won't dial, 212  
One-Touch keys, 99  
real-time, 82  
Delayed TX key, 42, 100  
Delete  
a group, 117  
location from a group, 115  
polled faxes in memory, 162  
polling messages, 159  
redialing, 83  
search key, 82  
using One Touch Keys, 41  
without pressing Start, 66  
DOCUMENT MIS-FEED message, 204  
Document stacker, 15, 33  
User’s Guide: English  
229  
|
Document table, 31  
Document table extension, 31  
Documents  
guidelines for faxing, 76  
jam in scanner, 209  
loading, 78  
Emergency first aid, 19  
End of session tone, 44  
English (language), 68  
Envelopes, 224  
straight cut flap, 224  
Environmental  
F
Face down documents, 33  
Facsimile reception mode  
switching to (CNG COUNT), 62  
Fax forwarding mode, 72  
Fax ID, programming, 29  
Fax identification, 28  
FAX mode, 70  
Fax/telephone auto switch mode, 71  
Faxes  
blank, 208  
multiple page, 77  
specifications, 225  
preparing for faxing, 76  
stuck in the document feeder, 83  
Drum counter, resetting, 202  
Drum yield, 223  
Dual access, 45, 166  
TX PREPACTIVATED, 45  
humidity, 225  
temperature, 225  
ERR Report MCF, 52  
ERROR 77 message, 205  
Error correction code, 222  
Error correction mode, 60  
Error messages, 204  
Error tones, 44  
EX. FINE  
copy resolution, 106  
resolution, 79  
confidential, 141  
delayed transmission, 134  
document feeder, 135, 136  
features, 135  
E
Echo protection  
noisy telephone area, 215  
ECM function, 60  
Electrical  
specifications, 225  
battery backup, 225  
power, 225  
limitations, 135  
memory, 135, 138  
received to memory  
effect of paper sizes, 57  
receiving, 86  
saving incoming faxes to a hard  
drive (MFP option), 46  
Resolution key, 39  
Executive paper size, 57  
Expansion slot, install options, 34  
External phone, connect to TEL 2, 34  
power modes, 225  
warmup time, 225  
OKIFAX 5650  
230  
|
Faxing  
auto dial, 104  
broadcast, 120  
distorted received faxes, 214  
dual access, 166, 167  
group vs. broadcast, 110  
guidelines for documents, 76  
manual reception  
sending a confidential fax, 147  
sending a fax without pressing Start  
auto start, 80  
sending to a group, 118  
single location, 80  
voice request, 91  
FCC telephone consumer protection  
act, 27  
G
Gray scale, 223  
Group  
add a location, 114  
creating, 113  
definition, 111  
deleting a group, 117  
deleting a location from, 115  
example of group faxing, 112  
finding, 118  
handset, 86  
Features of the machine (list), 10  
FINE resolution, 39, 79, 106  
Firmware, 216  
multiple locations, 110  
preparing documents, 76  
receiving a confidential fax, 148  
receiving faxes manually, 86  
receiving faxes to memory, 87  
selecting a location, 80  
auto dial, 80  
Location Program key, 43  
number of groups, 221  
sending to a group, 118  
specifications, 112  
vs. broadcast, 110  
Guides, document, 32  
First Aid, 19  
First paper size, 57, 73  
Forwarding number, 72  
French (language), 58, 68  
Function settings (User Program key),  
43  
external handset, 80  
numeric keypad, 80  
One-Touch, 80  
Functions, selecting (One-Touch keys),  
100  
send a fax at a later date and time,  
134  
FWD MODE, 72  
document feeder, 135, 136  
features, 135  
limitations, 135  
memory, 135, 138  
User’s Guide: English  
231  
|
H
Hub (relay key station), 123  
Humidity, specifications, 225  
Hyphen key, location, 38  
Incoming calls  
answering (ring response), 54  
answering automatically, 70  
answering manually, 70  
answering mode, 69  
automatic forwarding, 72  
mix of fax and phone calls, 71  
paper sizes, 57  
Half duplex, 222  
Handset  
and real-time dialing, 82  
connect to TEL 2, 34  
connecting, 24  
I
Identification  
User Program key, 43  
Image drum  
CHANGE DRUM SOON message,  
198  
exposure to sunlight, 19  
handling, 19, 198  
issues, 197  
description, 219  
manual receive mode, 70  
manual reception, 86  
part number, 218  
send a fax (select a location), 80  
voice request, 91  
parameters, 73  
storing faxes in memory, 72  
storing faxes on a hard drive (PC  
Mode), 72  
using your fax machine with an  
answering machine, 71  
Incoming ring, 58, 73  
Installation  
Hints, 1, 5  
location, 35  
check information during transmis-  
sions, 8  
quick Message Confirmation Report,  
8
record addresses and passwords, 9  
references  
part number, 218  
protective sheet, 15  
replacing, 199  
Image drum counter  
Counter Display key, 43  
Image, gray scale, 223  
IMAGE IN MCF, 52  
Image quality  
blank faxes, 208  
cleaning page, 193  
received faxes, 210  
sent faxes, 210  
of your machine, 12  
what you should receive, 14  
where to install your machine, 13  
Instant dial, 61  
Internet characters  
Unique key, 6, 29, 37, 85, 98, 105,  
129  
Configuration Report, 8  
Phone Directory, 8  
send a fax and save the number, 5, 84  
HOOK/V. Request key, 38  
real time dialing, 82  
OKIFAX 5650  
232  
|
J
L
Loading paper, 20  
Location  
Jacks  
Labels, one touch, 40  
Language  
add to a group, 114  
delete from a group, 115  
fax to a single location, 80  
fax to multiple locations, 110  
Location Program key (One-Touch),  
43, 102  
name (find by Search key), 38  
search for Location ID, 82  
selecting, 80  
LINE, 34  
TEL 1, 34  
TEL 2, 34  
changing, 58, 68  
English, 58, 68  
French, 58, 68  
Jams  
document, 189  
paper, 190  
Portuguese, 58, 68  
Spanish, 58, 68  
LED printhead  
JISB5  
Paper Size, 57  
cleaning, 35, 201  
location, 35  
Junk faxes, 89, 214  
auto dial, 80  
LEDs, alarm, 39  
Legal 13 paper size, 57  
Legal 14 paper size, 57  
Length (scanning), 223  
Letter  
K
external handset, 80  
numeric keypad, 80  
One-Touch, 80  
Key select tone, 44  
Keypad  
location, 37  
numeric, 33  
Long document scan setting, 67  
paper size, 57  
M
LIGHT  
Machine dimensions, 224  
Mailboxes  
bulletin polling, 157  
Confidential TX key, 42  
creating, 142  
deleting, 146  
personal (confidential), 142  
Print Operation key, 42  
contrast, 79  
Type of Original key, 39  
Line  
noise and echo problems on, 215  
LINE jack, 34  
Loading documents, 78  
face down, 33  
priority transmit, 78  
User’s Guide: English  
233  
|
Maintenance, 188  
Manual feed  
copies, 108  
front panel, 32  
MEM./FEEDER SW., 59  
paper feeder  
copy, 108  
Manual reception, 86  
handset, 86  
Manual receive mode, 70  
Manual redial, 39  
Manual transmission  
voice request, 91  
MCF Report. See Message Confirma-  
tion Report  
Memory  
bulletin polling, 156  
Message Confirmation Report, 180  
automatic printing, 181  
confirming results, 83  
including images in the report, 52  
on-demand printing (manual), 182  
printing, 170  
delayed fax, 135, 138  
expansion option, 218  
faxes received to memory  
effect of paper sizes, 57  
MEM FULL SAVE message, 61  
memory polling, 154  
not enough memory, 61  
options description, 220  
power failures, 90  
settings, 52  
for single location, 52  
multi-location, 52  
Messages  
error, 204  
typical, 81  
Messages in memory  
Print Operation key, 42  
printing, 87  
receiving faxes in, 87  
specifications, 222  
installation limitations, 222  
optional, 222  
MEM full save, 61  
MEM Mode, 72, 87  
MEM./FEEDER SW., 59  
instant dial, 59  
standard, 222  
MFP option, 46  
and PC Mode, 72  
CONFIRM PAPER SIZE, 204  
network version, 218, 219  
PC/FAX Switch, 60  
storing received faxes in memory, 72  
Memory messages, cancelling, 88  
Memory reception mode, 72, 87  
Menu  
navigating, 50  
structure, 47  
save incoming faxes to PC, 46  
standalone version, 218, 219  
using your fax as a printer, 46  
MH coding scheme, 222  
MMR coding scheme, 222  
Modem speed, 222  
OKIFAX 5650  
234  
|
Modes  
switch from phone to fax mode, 58  
O
Options, 217  
Handset, 218  
Installing, 34  
Memory Expansion, 218  
MFP Kit (Network), 218  
MFP Kit (Standalone), 218  
Obtaining, 217  
part numbers, 218  
Second Paper Tray, 73, 218  
Outgoing Calls  
Off hook alarm tone, 44  
OK (Result Code), 187  
Oki Data  
Monitor volume, 53, 73  
MR coding scheme, 222  
MSG. IN MEMORY, 87, 149  
Multifunction Printer Option. See MFP  
Option  
e-Mail Address, ii  
Mailing Address, ii  
Web Site, ii, 10  
Multiple page documents, 77  
One-Touch, 41  
accessing second level, 41  
dialing, 41, 99  
doesn't work, 212  
keypad, 31, 40  
labels, 40  
list, 42, 100  
Location Program key, 43  
number of, 221  
programming, 42, 96, 100  
selecting functions, 42, 100  
send a fax (select a location), 80  
Speed Dial, 94  
N
Navigating  
keys, location, 47  
menu, 50  
NO (Result Code), 187  
No key, 39  
NO PAPER message, 205  
No paper reception, 88  
NO TONER MEM RX, 60  
NORMAL  
connecting to an outside line, 74  
deleting an Access Number, 75  
contrast, 79  
Type of Original key, 39  
Norwegian characters  
Unique key, 6, 29, 37, 85, 98, 105,  
129  
Numbers, locating, 82  
Numeric keypad, 80  
User’s Guide: English  
235  
|
P
specifications  
PC Fax Answering Mode, 60  
PC MODE, 72  
PC Print, paper sizes, 57  
PC/FAX Switch, 60  
Personal ID  
automatic document feeder, 224  
envelopes, 224  
handling, 224  
P, symbol in telephone numbers, 40  
Packing materials (ship your machine),  
14  
Page, multiple page documents, 77  
Paper  
manual feeder, 224  
single sheet, 224  
universal tray, 224  
weight, 77  
PAPER JAM message, 190, 205  
PAPER MIS-FEED message, 205  
Paper Size, 57  
Parameters, incoming call, 73  
Password  
changing, 144  
forgotten, 141  
recording, 141  
restrict access, 61  
Pause  
Hyphen key, 38  
definition, 28  
relationship to Sender ID, 28  
Personal mailboxes  
creating, 142  
Phone Directory, 183  
deleting a group, 117  
deleting locations from a group, 115  
finding a group, 118  
One-Touch keys, 98  
Phone line  
noise and echo problems, 215  
Phone number  
printed on messages, 67  
PHOTO  
automatic document feeder, 224  
clearing a document jam, 189  
clearing a paper jam, 190  
full mark, 21  
level indicator, 32  
loading, 20  
manual feeder, 108  
no paper reception, 88  
paper tray, 32  
inaccurate error message, 209  
path icon, 33  
print side down, 21  
size  
Pause key, 40  
three second, 40  
PBX, 65  
connecting to, 73  
dial prefix (access number), 65  
machine won't dial, 212  
copy resolution, 106  
resolution, 79  
Resolution key, 39  
Physical dimensions of machine, 224  
Plus key, 40  
faxes received to memory, 57  
long documents, 67  
power failures, 90  
Power Outage Report, 57, 90, 184  
settings, 73  
chain dialing, 40  
OKIFAX 5650  
236  
|
Polling  
cancelling memory polling, 155  
Power switch, 32  
Print  
Printer  
using your fax machine as a printer  
delete messages, 159  
deleting polled faxes from memory,  
162  
machine won't poll, 213  
opening a personal mailbox, 157  
Polling key, 43, 101  
print bulletin messages, 158  
print messages in memory, 161  
reception, 160  
bulletin polling messages, 158  
cleaning page, 193  
confidential messages, 150  
date, 67  
messages in memory, 87  
polling messages in memory, 161  
print counters, 43, 207  
print resolution, 222  
reports, 170, 171  
(MFP Option), 46  
PRINTERALARM 2 message, 206  
PRINTERALARM 4 message, 206  
Printer Cleaning key  
cleaning page, 43  
One-Touch, 102  
Printhead  
cleaning, 35, 201  
location, 35  
transmission, 152  
Sender ID on documents, 53  
speed, 222  
stopping reports you don't want, 210  
Print Operation key, 42  
messages in memory, 42  
One-Touch, 100  
Priority transmit, 9, 78, 163  
Private Branch Exchange. See PBX  
Problem Solving, 60, 188  
bulletin polling, 156  
explanation of types, 153  
memory polling, 154  
Portuguese (language), 58, 68  
Power  
AC inlet, 34  
Print Quality  
where to attach, 34  
Power Failure, 90  
cleaning page, 193  
dark originals, 39  
and redial information, 83  
information that is lost, 90  
paper size, 90  
Power Outage Report, 90, 184  
effect of using additional paper  
sizes, 57, 90, 184  
distortion, 214  
light originals, 39  
normal originals, 39  
vertical streaks, 214  
Print side down, paper, 21  
PrintableArea  
Power Outage Report, 90, 184  
width reduction setting, 62  
User’s Guide: English  
237  
|
Programming  
tilde  
Unique key, 6, 85, 98, 105, 129  
TSI / CSI, 29  
Redial, 83  
and power failures, 83  
interval, 64  
key location, 39  
number of tries, 64  
Reduction  
distorted documents, 214  
Relay  
access number, 74  
add a location to a group, 114  
Auto Dial numbers, 104  
date and time, 27  
deleting the Access Number, 75  
entering a space, 30  
Fax ID, 29  
umlaut characters  
Unique key, 6, 29, 37, 85, 98, 105,  
129  
Protocol, facsimile protocol, 222  
Pulse Dialing  
groups, 113  
Tone key, 37  
Auto Receive Mode, 124  
faxing, 2, 123  
group numbers, 126  
initiating a relay broadcast, 131  
Relay Broadcast Report, 127, 130,  
185  
Relay Initiate TX key, 43, 101  
relay initiating station, 123, 125  
relay key station (hub), 123, 126  
relay password, 126  
relay report number  
(Auto Dial 150), 125, 127, 128,  
185  
Internet characters  
Unique key, 6, 29, 37, 85, 98, 105,  
129  
Norwegian characters  
Unique key, 6, 29, 37, 85, 98, 105,  
129  
One-Touch keys, 96, 100  
required information (FCC), 27  
Sender ID, 29  
shortcuts, 5–9, 84  
Speed Dial keys, 93  
Symbols  
Pulse/Tone selection, 65  
PUNIT (Result Code), 187  
Purchasing supplies, 217  
R
R_JAM (Result Code), 187  
Real-time dialing, 82  
Receiving  
dual access, 167  
faxes, 86  
in memory, 87  
manually, 86  
reducing size (width reduction),  
62  
Unique key, 6, 29, 37, 85, 98, 105,  
129  
telephone number of your machine,  
29  
requirements for relay faxing, 124  
machine doesn't receive faxes, 212  
sound (continuous tone), 61  
Reception  
no paper, 88  
OKIFAX 5650  
238  
|
RELOAD DOCUMENT  
stopping a transmission, 83  
Remote Diagnosis, 60  
Remote Receive, 58, 73  
using with an answering machine, 71  
REPLACE TONER CART. message,  
194, 206  
Replacing parts  
how to obtain, 217  
Report Print key, 43  
printing reports, 101  
Reports, 168  
active memory files, 172  
activity, 174  
automatically generated, 169  
broadcast confirmation, 176  
broadcast entry, 177  
codes, 186  
confidential reception report, 149,  
178  
power outage, 184  
printing, 170  
RESULT = OK message, 81  
Result codes, 187  
Results confirmation, 83  
Ring, incoming, 58, 73  
Ring response, 54, 73  
from menu, 169  
One-Touch key 6/Report Print,  
171  
Relay Broadcast Report, 127, 128,  
130, 185  
Report Print key, 43, 101  
stopping unwanted reports, 210  
Resetting drum counter, 202  
Resolution  
copy, 106  
document, 79  
EX. FINE, 79, 106  
FINE, 79, 106  
PHOTO, 79, 106  
print, 222  
scanning, 223  
STD, 79, 106  
transmit resolution, 53  
Resolution Key  
EX.FINE, 39  
FINE, 39  
PHOTO, 39  
STD, 39  
Restrict Access, 3, 61  
S
S_JAM (Result Code), 187  
Saving money, 2  
control access to your machine, 3  
passwords, 3  
restrict phone numbers, 3  
delayed transmission, 2  
relay faxing, 2  
toner save, 62  
Saving time, 4  
dual access, 4  
Oki Data Web site, 4  
send a fax and save the number, 84  
Speed Dial Numbers, 4  
configuration, 179  
list of available reports, 169  
message confirmation, 180  
automatic printing, 181  
print on-demand manual, 182  
phone directory, 183  
User’s Guide: English  
239  
|
Scan, 223  
Counter Display key, 43  
Selecting a location, 80  
Auto Dial, 80  
Service  
remote diagnosis, 60  
gray scale, 223  
length, 223  
long documents, 67  
resolution, 223  
speed, 223  
use your fax as a scanner (MFP  
option), 46  
width, 223  
external handset, 80  
numeric keypad, 80  
One-Touch, 80  
Sender ID, 53  
Configuration Report, 28  
definition, 28  
printing on faxes you send, 53  
programming, 29  
relationship to Personal ID, 28  
Sending  
a fax to a single location, 80  
blank faxes, 208  
broadcast fax, 120  
Service codes, 186  
Service function settings, 67  
changing, 67  
list, 67  
Settings  
current settings, 51, 179  
Shipping your machine, 14  
Signal tones (sounds), 44  
Size (document), 77  
Search  
for a location ID, 82  
for locations, 114  
names of locations, 37  
Search key  
dialing, 82  
location, 38  
confirming results, 83  
delayed fax (later date and time), 2  
dual access, 166  
Second paper size, 57, 73  
Second paper tray, part number, 218  
Security  
confidential faxes, 141  
controlling access to your machine,  
53, 61  
relay faxing, 123  
saving the number, 84  
without pressing Start, 80  
SENDING message, 81  
Serial number, 216  
mailboxes, 142  
example, 34  
Select Function key  
location, 37, 47  
of your machine, locating, 34  
OKIFAX 5650  
240  
|
Sounds  
buzzer volume, 53  
continuous tone, 61  
end of session tone, 44  
high pitched tone, 80  
incoming calls, 58  
Specifications, 221  
coding scheme, 222  
communications, 222  
consumables  
Speed  
modem, 222  
print, 222  
scanning, 223  
transmission, 222  
Speed Dial  
drum yield, 223  
toner yield, 223  
intermittent warbling, 44  
key select tone, 44  
dialing, 221  
electrical, 225  
2-Digit, 95  
3-Digit, 95  
made by your machine, 44  
manual reception, 86  
minimizing rings (Ring Response),  
54  
environmental, 225  
memory, 222  
Group, 95  
keys, 41  
One-Touch, 94  
types, 93  
installation limitations, 222  
optional, 222  
monitor volume, 53  
one short beep, 44  
standard, 222  
Stacker, document, 15, 33  
Start key, 40  
STD  
copy resolution, 106  
resolution, 79  
Resolution Key, 39  
STOP (Result Code), 187  
Stop key, 39  
Stopping a transmission, 83  
Streaks  
on printed documents, 214  
Supplies, 217  
Symbols  
modem speed, 222  
paper handling, 224  
automatic document feeder, 224  
envelopes, 224  
manual feeder, 224  
single sheets, 224  
universal tray, 224  
physical dimensions, 224  
print resolution, 222  
print speed, 222  
repetitive warbling, 44  
three long beeps, 44  
three short beeps, 44  
transmission received, 61  
your machine rings like a telephone,  
70, 71  
Space key, 40  
Spaces  
entering when programming, 30, 40  
Spanish (language), 58, 68  
protocol, 222  
scanning, 223  
transmission speed, 222  
Unique key, 6, 29, 37, 85, 98, 105,  
129  
User’s Guide: English  
241  
|
T
Telephone number  
Auto Dial 150 (your machine's  
number)  
Relay Broadcast Report, 185  
dial parameter settings, 64  
list (phone directory), 183  
long number (chain dialing), 103  
of your fax machine (TSI / CSI), 28  
programming, 29  
Toner  
cartridge  
handling, 19, 197  
T/F Mode, 71  
T/F TIMER PROG., 54  
TAD Mode, 71  
installing, 17  
issues, 194  
replacing, 194  
remote receive, 71  
TEL 1 jack, 23, 34  
TEL 2 jack, 23, 34  
cleaning spills, 19  
cleaning the printhead, 35  
first aid, 19  
connect a handset, 34  
connect an answering machine, 34  
connect an external phone, 34  
TEL Mode, 70  
machine won't switch, 213  
manual reception, 86  
Telephone  
P symbol, 40  
Telephone/fax  
location, 35  
low toner options, 60  
NO TONER MEM RX message, 60  
part number, 218  
REPLACE TONER CART message,  
35  
toner save mode, 62  
yield, 223  
TONER LOW message, 194  
Print Operation Key, 42  
Tones, signal (sounds), 44  
Transmission  
auto switch mode, 71  
switching between modes  
T/F TIMER PROG., 54  
Temperature, specifications, 225  
tilde  
Unique key, 6, 85, 98, 105, 129  
Time  
printing the time and date, 67  
setting the clock on your machine,  
27  
access number, 74  
deleting, 75  
connect to LINE jack, 34  
connect to outside line, 73  
manual receive mode, 70  
noisy area (echo protection), 215  
voice request, 91  
User Program key, 43  
Tone dialing, Tone key, 37  
Tone key, location, 37  
Tone/Pulse selection, 65  
broadcast fax, 120  
displaying the speed, 81  
errors (MCF Report), 52  
group vs. broadcast, 110  
speed, 222  
your machine doesn't answer, 212  
stopping, 83  
OKIFAX 5650  
242  
|
Transmit mode default, 53  
Transmit resolution key  
location, 39  
TSI / CSI  
Configuration Report, 28  
definition, 28  
programming, 29  
TSI print setting, 67  
TX MODE DEFAULT  
changing the settings, 63  
TX PREPACTIVATED  
Dual Access, 45  
Type of Original key, 39  
DARK, 39  
LIGHT, 39  
U
V
Umlaut characters  
Unique key, 6, 29, 37, 85, 98, 105,  
129  
Vertical streaks, 214  
Voice request, 91  
answering, 92  
Unimessage Pro  
initiating, 92  
MFP Option, 218  
machine disconnects, 213  
Voice Request key, 38  
voice request tone, 44  
Volume  
network version, 219  
standalone version, 219  
Unique key  
Internet characters, 29, 37  
location, 37  
Norwegian characters, 29, 37  
Symbols, 29, 37  
buzzer volume, 53  
monitor volume, 53  
W
Warbling sound  
intermittent, 44  
Umlaut characters, 29, 37  
Unpacking your machine, 14  
Unsolicited faxes, 89, 214  
User function settings, 51  
changing, 63  
NORMAL, 39  
repetitive, 44  
Width (scanning), 223  
Width reduction, 62  
list, 52  
User language  
Y
Year 2000, 10  
Yes key, location, 39  
changing, 58, 68  
User Program key, 43  
One-Touch, 102  
User’s Guide: English  
243  
|

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