ZT400™ Series Quick Reference Guide
Use this guide to operate your printer on a daily basis. For more detailed information, refer to
the User Guide.
Printer Components
Figure 1 shows the components inside the media compartment of your printer. Depending on
printer model and the installed options, your printer may look slightly different. Familiarize
yourself with these components before continuing with the printer setup procedure.
Figure 1 • Printer Components
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2
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3
8
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6
4
5
Media door
Printhead-open lever
Ribbon take-up spindle
Ribbon supply spindle
Media supply hanger
Media supply guide
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2
3
4
5
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10
Printhead pressure adjustment toggles
Control panel
USB host port
Printhead assembly
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Preparing the Printer for Use
3
Preparing the Printer for Use
After you have familiarized yourself with the printer components, prepare the printer for use.
Caution • When you are loading media or ribbon, remove all jewelry that could come into
contact with the printhead or other printer parts.
Caution • Before touching the printhead assembly, discharge any built-up static electricity
by touching the metal printer frame or by using an anti-static wriststrap and mat.
To set up the printer, complete these steps:
1. Select a location for the printer that meets these conditions:
•
•
must be a solid, level surface of sufficient size and strength to hold the printer
must include enough space for ventilation and for accessing the printer components
and connectors
•
should be within a short distance of an appropriate power outlet that is easily
accessible
2. Unpack and inspect the printer. If necessary, report any shipping damage. For more
information, refer to the User Guide.
3. Place the printer in the preselected location.
4. Plug the female end of the A/C power cord into the A/C power connector on the back of
the printer.
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Preparing the Printer for Use
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5. Plug the male end of the A/C power cord into an appropriate power outlet.
115 V AC
230 V AC
6. Connect the printer to a computer using one or more of the available connections. The
standard connections are shown here. A parallel connection or a wireless connection may
also be available on your printer.
Internal wired Ethernet print server
Serial port
USB port
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Preparing the Printer for Use
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7. Raise the media door.
9. Close the media door.
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Preparing the Printer for Use
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10. To verify that the media and ribbon are loaded correctly, print a printer configuration
label.
a. Press and hold the CANCEL button.
b. Turn on (I) the printer.
If the media and ribbon are loaded correctly, a printer configuration label prints. A
sample label is shown here.
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Preparing the Printer for Use
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11. To test the connection between your printer and your computer, use a label design package
to create a sample label and send it to the printer. Zebra recommends ZebraDesigner Pro.
Demo mode to print a sample label.
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Load Media and Ribbon
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Load Media and Ribbon
Use the instructions in this section to load ribbon (if used) and media in Tear-Off mode.
Ribbon is used with thermal transfer labels. For direct thermal labels, do not load ribbon in the
printer. For instructions for loading fanfold media or for loading in different print modes, refer
to the User Guide.
Caution • When you are loading media or ribbon, remove all jewelry that could come into
contact with the printhead or other printer parts.
Note • In some of the drawings that follow, the printer is shown without a ribbon system to
give you a better view of the components involved in media loading.
To load ribbon and roll media in Tear-Off mode, complete these steps:
Load Media
1.
Caution • The printhead may be hot and could cause severe burns. Allow the
printhead to cool.
Open the printhead assembly by rotating the printhead-open lever.
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Load Media and Ribbon
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2. Remove and discard any tags or labels that are dirty or that are held by adhesives or tape.
3. Pull out the media supply guide as far as it goes.
4. Place the roll of media on the media supply hanger. Push the roll as far back as it will go.
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Load Media and Ribbon
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5. Slide in the media supply guide until it touches the edge of the roll.
6. Slide the media guide all the way out.
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Load Media and Ribbon
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7. From the media hanger (1), feed the media under the dancer assembly (2), through the
media sensor (3), and under the printhead assembly (4). Slide the media back until it
touches the inside back wall of the media sensor.
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3
2
1
8. Slide in the media guide until it just touches the edge of the media.
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Load Media and Ribbon
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9. Which type of media did you load into the printer?
If you loaded...
Then...
Direct Thermal media
Thermal Transfer media
10. Push down the printhead assembly (1), and then rotate the printhead-open lever (2) until it
locks into place.
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1
11. If necessary, press PAUSE to exit pause mode and enable printing.
Load Ribbon
Important • Use ribbon that is wider than the media to protect the printhead from wear.
Ribbon must be coated on the outside (refer to the User Guide for more information).
12. Position the ribbon with the loose end unrolling as shown.
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Load Media and Ribbon
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13. Place the roll of ribbon on the ribbon supply spindle. Push the roll back as far as it will go.
14. Slide the ribbon under the printhead assembly, and then wrap it several turns around the
ribbon take-up spindle.
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Load Media and Ribbon
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15. Push down the printhead assembly (1), and then rotate the printhead-open lever (2) until it
locks into place.
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1
16. If necessary, press PAUSE to clear any errors and enable printing.
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Load Media and Ribbon
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Remove Used Ribbon
Remove used ribbon from the ribbon take-up spindle each time you change the roll of ribbon.
To remove used ribbon, complete these steps:
1. Has the ribbon run out?
If the ribbon...
Ran out
Then
Continue with the next step.
Did not run out
Cut or break the ribbon before the ribbon take-up spindle.
Caution • Do not cut the ribbon directly on the ribbon
take-up spindle. Doing so may damage the spindle.
2. While holding the ribbon take-up spindle, turn the ribbon release knob to the left until it
stops.
The ribbon release bars pivot down, easing the spindle’s grip on the used ribbon.
3. Slide the used ribbon off of the ribbon take-up spindle and discard.
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