Phaser® 6280
Color Printer
®
Phaser 6280
User Guide
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Contents
Contents
User Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Electrical Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Operational Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Moving the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Safety Symbols Marked on Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Printer Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Material Safety Data Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Main Components and Their Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Control Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Power Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Exiting the Power Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Checking Status of Print Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Checking in Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Displaying Optional Accessory Configuration and Paper Tray Settings. . . . . . . . . . . . . . . . . 29
More Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
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Contents
Overview of Network Setup and Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Choosing a Connection Method. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Connecting via Ethernet (Recommended) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Connecting via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Configuring the Network Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
TCP/IP and IP Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Dynamic Methods of Setting the Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Manually Setting the Printer’s IP Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Installing the Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Available Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Windows 2000 or Later. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Macintosh OS X, Version 10.3 and Higher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Supported Paper and Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
About Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Setting Paper Types and Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Setting Paper Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Setting Paper Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Setting Paper Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Loading Paper in Tray 1 (MPT). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Loading Paper in Trays 2-3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Selecting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Selecting Printing Preferences (Windows). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Selecting Options for an Individual Job (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Selecting Options for an Individual Job (Macintosh). . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Printing on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Automatic 2-Sided Printing Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Binding Edge Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Selecting 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
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Contents
Printing on Specialty Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Printing Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Printing Glossy Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Printing Custom Size or Long Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Defining Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Printing Confidential Documents - Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
About Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Configuring Secure Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Print After Checking Printing Result - Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
About Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Configuring Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Menu Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Changing Menu Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Description of Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Billing Meters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Admin Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Color Registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Enabling/Disabling Automatic Color Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
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Contents
Preventing and Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
When Long Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Paper Jams at the Duplex Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Problems With the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Getting Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Managing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Checking Printer Status Through E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
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User Safety
User Safety
Your printer and the recommended supplies have been designed and tested to meet strict
safety requirements. Attention to the following information ensures the continued safe
operation of your printer.
Electrical Safety
•
•
Use the power cord supplied with your printer.
Plug the power cord directly into a properly grounded electrical outlet. Make sure each
end of the cord is securely connected. If you do not know if an outlet is grounded, ask
an electrician to check the outlet.
•
Do not use a ground adapter plug to connect the printer to an electrical outlet that
does not have a ground connection terminal.
•
•
Do not use an extension cord or power strip.
Verify that the printer is plugged into an outlet that is capable of providing the correct
voltage and power. Review the printer’s electrical specification with an electrician if
necessary.
Warning: Avoid the potential of electrical shock by ensuring that the printer is properly
grounded. Electrical products may be hazardous if misused.
•
•
•
Do not place the printer in an area where people might step on the power cord.
Do not place objects on the power cord.
Do not block the ventilation openings. These openings are provided to prevent
overheating of the printer.
•
Do not drop paper clips or staples into the printer.
Warning: Do not push objects into slots or openings on the printer. Making contact with a
voltage point or shorting out a part could result in fire or electrical shock.
If you notice unusual noises or odors:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative to correct the problem.
The power cord is attached to the printer as a plug-in device at the back of the printer. If it
is necessary to disconnect all electrical power from the printer, disconnect the power cord
from the electrical outlet.
Warning: Do not remove the covers or guards that are fastened with screws unless you are
installing optional equipment and are specifically instructed to do so. Power should be OFF
when performing these installations. Except for user-installable options, there are no parts
that you can maintain or service behind these covers.
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User Safety
Note: Leave the printer on for optimum performance; it does not pose a safety hazard. If
however the printer will not be used over an extended period of time, it should be turned
off and unplugged.
The following are hazards to your safety:
•
•
•
The power cord is damaged or frayed.
Liquid is spilled into the printer.
The printer is exposed to water.
If any of these conditions occur, do the following:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
Laser Safety
With specific regard to lasers, this printer complies with laser product performance
standards set by governmental, national, and international agencies and is certified as a
Class 1 Laser Product. The printer does not emit hazardous light because the beam is
totally enclosed during all modes of customer operation and maintenance.
Maintenance Safety
•
•
•
Do not attempt any maintenance procedure that is not specifically described in the
documentation supplied with your printer.
Do not use aerosol cleaners. The use of supplies that are not approved may cause poor
performance and could create a hazardous condition.
Do not attempt to open, reuse, or burn any consumables or routine maintenance
items. For information on Xerox supplies recycling programs, go to
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements.
These include safety agency examination, approval, and compliance with established
environmental standards.Your attention to the following safety guidelines helps to ensure
the continued, safe operation of your printer.
Printer Location
Place the printer in a dust-free area within a temperature range of 41° F to 90° F (5° C to
32° C) and a relative humidity range of 15 percent to 85 percent.
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User Safety
Humidity should be 70 percent or below at 90° F, and temperature should be 82° F or
below at 85 percent humidity.
Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold
room can cause condensation inside the machine, directly interfering with image transfer.
Printer Clearance
Place the printer in an area where there is adequate space for ventilation, operation, and
servicing. The recommended minimal spacing is:
Overhead Clearance:
•
35 cm (13.8 in.) above the printer
Total Height Requirements:
•
•
Printer: 47 cm (18.5 in.)
Add 14 cm (5.5 in.) for the 550-Sheet Feeder.
Other Clearances:
•
•
•
•
13 cm (5 in.) behind the printer
60 cm (23.6 in.) in front of the printer
10 cm (3.9 in.) on the left side of the printer
10 cm (3.9 in.) on the right side of the printer
Operational Guidelines
•
Do not block or cover the slots and openings on the printer. The printer may overheat
without adequate ventilation.
•
•
•
For optimum performance, use the printer at elevations below 3,500 m (11,480 ft.).
Do not place the printer near a heat source.
Do not place the printer in direct sunlight to avoid exposing light-sensitive components
when the doors are open.
•
Do not place the printer in line with the cold air flow from an air conditioning system.
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User Safety
•
Place the printer on a level, solid non-vibrating surface with adequate strength for the
weight of the printer. It should be within 1° of horizontal with all four feet in solid
contact with the surface. The printer weight with the duplex unit and consumables is
29.25 kg (64.5 lb.).
•
•
•
Do not place the printer in locations exposed to magnetic forces.
Do not place the printer in damp locations.
Do not place the printer in locations susceptible to vibrations.
Printing Safety Guidelines
•
•
Wait 10-15 seconds between turning the printer off and on.
Keep hands, hair, neckties, etc., away from the exit and feed rollers.
When the printer is printing:
•
Do not remove the paper source tray that you selected in either the printer driver or
control panel.
•
•
Do not open the doors.
Do not move the printer.
Printer Supplies
•
Use the supplies specifically designed for your printer. The use of unsuitable materials
may cause poor performance and a possible safety hazard.
Follow all warnings and instructions marked on, or supplied with, the printer, options,
and supplies.
•
Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service
Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox
supplies not specified for this printer. The Total Satisfaction Guarantee is available in the
United States and Canada. Coverage may vary outside these areas; please contact your
local representative for details.
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User Safety
Moving the Printer
Follow these guidelines to avoid injuring yourself or damaging the printer:
•
Turn off the printer and unplug all power cables before moving the printer.
6280-041
•
•
Always use two people to lift the printer.
Always lift the printer from the designated lift points.
24.5 kg
54 lb.
6280-040
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User Safety
•
•
Carry the printer without tilting it.
Caution: Do not tilt the printer more than 10 degrees to the front/back or right/left.
Tilting more than 10 degrees may lead to consumables inside the printer spilling out.
Note: The rear side of this printer is heavier than the front. Be aware of this weight
difference when moving the printer.
Do not place any food or liquids on the printer.
Caution: Damage to the printer resulting from improper moving or failure to repackage the
printer properly for shipment, is not covered by the warranty, service agreement, or Total
Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States
and Canada. Coverage may vary outside these areas; please contact your local
representative for details.
See also:
Safety Symbols Marked on Product
Use caution (or draws attention to a particular
component). See the manual(s) for information.
Hot surface on or in the printer. Use caution to
avoid personal injury.
It may take 30 minutes for the fuser to cool down.
Do not touch the item.
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Printer Specifications
Printer Specifications
Item
Contents
Dimensions
Weight
400 (W) × 490 (D) × 473 (H) mm
Printer: 24.4 kg (54 lb.) including print cartridges
550 Sheet Feeder (optional): 7.9 kg (17.4 lb.)
Duplex Unit (optional): 1 kg (2.2 lb.)
Warm-up time
20 seconds or less (when power is switched on, temperature: 22° C)
However, the printer’s electrical system is ready 10 seconds after switching
on the printer.
*1
Color:
Continuous print speed
*2
1 sided print: 25 sheets/min
*3
2 sided print: 17 pages/min
Black-and-white:
*2
1 sided print: 30 sheets/min
*3
2 sided print: 20 pages/min
Important
*1
The print speed may decrease due to paper type, such as transparency
or envelope; size, and printing conditions. The print speed may decrease
due to image quality adjustment.
*2
Continuous print speed of documents that are all in A4.
*3
Continuous print speed of documents in A4.
Resolution
Data processing resolution: 600 × 600 dpi (25.4 dots/mm): Multivalued
(25.4 dots/mm)
Output resolution: 600 dpi (25.4 dots/mm)
110-127 V~, 50/60 Hz, 8 A
220-240 V~, 50/60 Hz, 4 A
AC 110 - 127 V:
Power source
Power consumption
*4
Sleep Mode: 9 W or less
Standby: less than 95 W (fuser on),
Continuous color printing: less than 460 W,
Continuous monochrome printing: less than 460 W
AC 220 - 240 V:
Sleep Mode: 9 W or less
Standby: less than 95 W (fuser on),
Continuous color printing: less than 460 W,
Continuous monochrome printing: less than 460 W
This printer does not consume electric power when the power switch is
turned off even if the printer is connected to an AC outlet.
ENERGY STAR qualified printer:
Default time to Power Saver is 30 minutes
*4
W = Watts.
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Regulatory Information
Regulatory Information
This product has been tested to electromagnetic emission and immunity standards. These
standards are designed to mitigate interference caused or received by this product in a
typical office environment.
United States (FCC Regulations)
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential environment. This
equipment generates, uses, and can radiate radio frequency energy. If it is not installed
and used in accordance with these instructions, it may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the
user is encouraged to try to correct the interference by one or more of the following
measures:
•
•
•
Reorient or relocate the receiver.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
•
Consult your reseller or an experienced radio/television technician for help.
Any changes or modifications not expressly approved by Xerox could void the user's
authority to operate the equipment. To ensure compliance with Part 15 of the FCC rules,
use shielded interface cables.
Canada (Regulations)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
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Regulatory Information
European Union
The CE mark applied to this product symbolizes Xerox’s declaration of
conformity with the following applicable Directives of the European
Union as of the dates indicated:
•
•
December 12, 2006: Low Voltage Directive 2006/95/EC
December 15, 2004: Electromagnetic Compatibility Directive 2004/108/EC
This product, if used properly in accordance with the user's instructions, is neither
dangerous for the consumer nor for the environment.
To ensure compliance with European Union regulations, use shielded interface cables.
A signed copy of the Declaration of Conformity for this product can be obtained from
Xerox.
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Material Safety Data Sheet
Material Safety Data Sheet
For Material Safety Data information regarding your Phaser 6280 printer, go to:
•
•
United States and Canada: www.xerox.com/msds
European Union: www.xerox.com/environment_europe
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Product Recycling and Disposal
Product Recycling and Disposal
European Union
Some equipment may be used in both a domestic/household and a professional/business
application.
Domestic/Household Environment
Application of this symbol on your equipment is confirmation that you
should not dispose of the equipment in the normal household waste
stream.
In accordance with European legislation, end of life electrical and electronic equipment
subject to disposal must be segregated from household waste.
Private households within EU member states may return used electrical and electronic
equipment to designated collection facilities free of charge. Please contact your local
disposal authority for information.
In some member states, when you purchase new equipment, your local retailer may be
required to take back your old equipment free of charge. Please ask you retailer for
information.
Professional/Business Environment
Application of this symbol on your equipment is confirmation that you
must dispose of this equipment in compliance with agreed national
procedures.
In accordance with European legislation, end of life electrical and electronic equipment
subject to disposal must be managed within agreed procedures.
Prior to disposal, please contact your local reseller or Xerox representative for end of life
takeback information.
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Product Recycling and Disposal
North America
Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox
sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of
the program. For more information about Xerox environmental programs, visit
If you are managing the disposal of your Xerox product, please note that the product may
contain, lead, mercury, perchlorate, and other materials whose disposal may be regulated
due to environmental considerations. The presence of these materials is fully consistent
with global regulations applicable at the time that the product was placed on the market.
For recycling and disposal information, contact your local authorities. In the United States,
Material - This product may contain one or more Perchlorate-containing devices, such as
batteries. Special handling may apply, please see
Other Countries
Please contact your local waste authorities and request disposal guidance.
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Main Components and Their Functions
Main Components and Their Functions
This section includes:
•
•
•
Front View
2
1
3
4
5
6
7
8
6280-001
1. Front door A
2. Output tray
3. Control panel
4. Button A for opening the front door
5. Power switch
6. Tray 1 (MPT)
7. Tray 2
8. Tray 3 / 550 Sheet Feeder
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Main Components and Their Functions
Rear View
4
1
3
2
6280-002
1. Power cord connector
2. USB port
3. Network connector
4. Optional memory slot
Internal View
1
2
3
1
4
6280-004
6280-003
1. Fuser
1. Duplex unit
2. Print cartridge
3. Transfer unit
4. Button A for opening the front door
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Main Components and Their Functions
Phaser 6280 Configurations
Features
Printer Configuration
6280N
256 MB
6280DN
256 MB
Memory Configuration*
Print Speed (Color/Mono)
25/30
26/31
25/30
26/31
Letter
25/30
25/30
A4
Resolutions (dpi)
Standard
600 x 600 x 1 bit
600 x 600 x 4 bit
10/100 Base-T
Standard
600 x 600 x 1 bit
600 x 600 x 4 bit
10/100 Base-T
Standard
Enhanced
Ethernet Interface
Tray 1 (MPT) (150 Sheet)
Tray 2 (250 Sheets)
550-Sheet Feeder
Duplex Unit
Standard
Standard
Optional
Optional
Optional
Standard
Wireless LAN
Optional
Optional
Duplex (Color/Mono)
Letter
A4
18/21
17/20
18/21
17/20
* All configurations have one memory slot supporting 256 MB/512 MB/1024 MB DDR2
DIMMs, to a maximum of 1152 MB. Standard memories are soldered on board.
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Main Components and Their Functions
Options
You can order additional memory, trays, multi-protocol card, and a duplex unit if these
items are not standard on your printer.
Memory
The printer features one slot that accepts 256, 512 or 1024 MB of DDR2 DIMMs.
Duplex Unit
The duplex unit enables 2-sided printing.
Additional Trays
•
550-Sheet Feeder (Tray 3)
Hard Drive
Use the hard drive for:
•
•
•
•
Saved printing
Storing additional fonts and macros.
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Control Panel
Control Panel
This section includes:
•
•
•
•
Control Panel Layout
2
3
1
4
8
7
6
5
6280-005
1. Display indicates status messages, menus,
6. Up Arrow button
and toner levels.
Scrolls upward through the menus.
2. Menu button
Down Arrow button
Scrolls to the menu operation. Switches the
display between the menus and print screen.
Scrolls downward through the menus.
Back Arrow button
3. OK button
Scrolls backwards through the menus, or displays
the Walk-Up Features menu.
Sets the menu values. Also prints reports and lists.
4. Wake Up button
Forward Arrow button
This light is on in power saver mode. Push the
button to exit power saver mode.
Scrolls forward through the menus.
7. Error
The red light indicates an error condition.
8. Ready
5. Cancel Job button
Cancels the current print job.
The green light indicates that the printer is ready
to receive data from the computer. If the light is
blinking, the printer is busy receiving data.
Display
There are two types of screens:
•
•
Print screen (for displaying printer status)
Menu screen (for configuring settings)
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Control Panel
Information Pages
Your printer comes with a set of information pages to help you obtain the best results from
your printer. Access these pages from the control panel. Print the Menu Map to see where
these information pages are located in the control panel menu structure.
Menu Map
The Menu Map helps you navigate the control panel menus. To print the Menu Map:
1. On the control panel, press the Menu button, select Information Pages, and then press
the OK button.
2. Select Menu Map, and then press the OK button to print.
Note: Print the Menu Map to see other information pages available for printing.
Configuration Page
To print the Configuration page to view current information about your printer, do the
following:
1. On the control panel, press the Menu button, select Information Pages, and then press
the OK button.
2. Select Configuration, and then press the OK button to print.
Demo Page
To print a demo page, do the following:
1. On the control panel, press the Menu button, select Information Pages, and then press
the OK button.
2. Select Demo Pg, and then press the OK button to print.
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Power Saver Mode
Power Saver Mode
The printer is equipped with a Power Saver mode to reduce power consumption when it is
left idle.
When no print data is received for 30 minutes (default), the printer will enter Power Saver
mode.
The time ranges that can be specified for the printer to enter Power Saver mode are 5 to
60 minutes. Consumption of power during the Power Saver mode is 7 W or less and the
time required to exit from Power Saver mode to a print-ready status is about 20 seconds.
See also:
Exiting the Power Saver Mode
The printer automatically cancels Power Saver mode once it receives data from the
computer.
To cancel the Power Saver mode manually, press the Wake Up button.
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Checking Status of Print Data
Checking Status of Print Data
Checking in Windows
Printer information and status are displayed on the Status window. Double-click the
PrintingScout printer icon on the task bar at the bottom right of the screen. From the
displayed window, check the column Status.
You can change the display contents with the button on the left of the Printer Status
window.
Status Setting button: Displays the Status Setting screen and allows you to check the
printer name, printer connection port, and printer status.
For more information about PrintingScout, see the help:
1. From the Start menu, select Programs.
2. Select Xerox Office Printing.
3. Select PrintingScout.
4. Select PrintingScout Help.
Checking in CentreWare Internet Services
You can check the status of the print job sent to the printer at the Jobs tab of CentreWare
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Displaying Optional Accessory Configuration and Paper Tray Settings
Displaying Optional Accessory Configuration and
Paper Tray Settings
Print the Configuration page to view the current optional information about your printer,
including duplex unit, hard drive, and paper trays:
1. On the control panel, press the Menu button, select Information Pages, and then press
the OK button.
2. Select Configuration, and then press the OK button to print.
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More Information
More Information
Obtain information regarding your printer and its capabilities from the following sources.
Resources
Information
Source
Installation Guide*
Packaged with printer
Quick Use Guide*
Packaged with printer
User Guide (PDF)*
Software and Documentation CD-ROM
Quick Start Tutorials (English only)
Video Tutorials
Recommended Media List
Online Support Assistant
Technical Support
Control panel menu
Information pages
* Also available on the Support website.
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Overview of Network Setup and Configuration
Overview of Network Setup and Configuration
To set up and configure over the network:
1. Connect the printer to the network using the recommended hardware and cables.
2. Turn on the printer and the computer.
3. Print the Configuration page and keep it for referencing network settings.
5. Install the driver software on the computer from the Software and Documentation
CD-ROM. For information on driver installation, see the section in this chapter for the
specific operating system you are using.
6. Print a Configuration page to verify the new settings.
Note: If the Software and Documentation CD-ROM is not available, you can download the
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Choosing a Connection Method
Choosing a Connection Method
Connect the printer via Ethernet or USB. A USB connection is a direct connection and is not
used for networking. An Ethernet connection is used for networking. Hardware and cabling
requirements vary for the different connection methods. Cabling and hardware are
generally not included with your printer and must be purchased separately.This section
includes:
•
•
Connecting via Ethernet (Recommended)
Ethernet can be used for one or more computers. It supports many printers and systems on
an Ethernet network. An Ethernet connection is recommended because it is faster than a
USB connection. It also allows you direct access to CentreWare Internet Services (IS). The
CentreWare IS web interface enables you to manage, configure, and monitor networked
Network Connection
Depending on your particular setup, the following hardware and cabling is required for
Ethernet.
•
•
If you are connecting to one computer, an Ethernet RJ-45 crossover cable is required.
If you are connecting to one or more computers with an Ethernet hub, or cable or DSL
router, two or more twisted-pair (category 5/RJ-45) cables are required. (One cable for
each device.)
If you are connecting to one or more computers with a hub, connect the computer to the
hub with one cable, and then connect the printer to the hub with the second cable.
Connect to any port on the hub except the uplink port.
See also:
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Choosing a Connection Method
Connecting via USB
If you are connecting to one computer, a USB connection offers fast data speeds. A USB
connection is not as fast as an Ethernet connection. To use USB, PC users must have
Windows 2000/XP/Server 2003 or newer. Macintosh users must use Mac OS X, version 10.3
and higher.
USB Connection
A USB connection requires a standard A/B USB cable. This cable is not included with your
printer and must be purchased separately. Verify that you are using the correct USB cable
for your connection (2.0 for best results).
1. Connect one end of the USB cable to the printer and turn it on.
2. Connect the other end of the USB cable to the computer.
See also:
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Configuring the Network Address
Configuring the Network Address
This section includes:
•
•
•
TCP/IP and IP Addresses
If your computer is on a large network, contact your network administrator for the
appropriate TCP/IP addresses and additional configuration information.
If you are creating your own small Local Area Network or connecting the printer directly to
your computer using Ethernet, follow the procedure for automatically setting the printer’s
Internet Protocol (IP) address.
PCs and printers primarily use TCP/IP protocols to communicate over an Ethernet network.
With TCP/IP protocols, each printer and computer must have a unique IP address. It is
important that the addresses are similar, but not the same; only the last digit needs to be
different. For example, your printer can have the address 192.168.1.2 while your computer
has the address 192.168.1.3. Another device can have the address 192.168.1.4.
Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to talk to a
networked printer. For Mac OS X systems, TCP/IP is preferred. Unlike TCP/IP, however,
Bonjour does not require printers or computers to have IP addresses.
Many networks have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server
automatically programs an IP address into every PC and printer on the network that is
configured to use DHCP. A DHCP server is built into most cable and DSL routers. If you use
a cable or DSL router, see your router’s documentation for information on IP addressing.
See also:
Online Support Assistant at www.xerox.com/office/6280support
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Configuring the Network Address
Dynamic Methods of Setting the Printer’s IP Address
There are two protocols available for dynamically setting the printer’s IP address:
•
•
DHCP (enabled by default on all Phaser printers)
AutoIP
You can turn on/off both protocols using the control panel, or use CentreWare IS to turn
on/off DHCP.
Note: You can view the printer's IP address at any time. On the control panel, select Menu.
Then select Information Pgs and press the OK button. Finally, select Configuration, and
then press the OK button.
Using the Control Panel
To turn on/off either the DHCP or AutoIP protocol:
1. On the control panel, select the Menu button.
2. Select the Admin menu, and then press the OK button.
3. Select the Network Setup menu, and then press the OK button.
4. Select the TCP/IP menu, and then press the OK button.
5. Select IPv4, and then press the OK button.
6. Select Get IP Address, and then press the OK button.
7. Select DHCP, and then press the OK button.
Using CentreWare IS
To turn on/off the DHCP protocol:
1. Launch your web browser.
2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Properties.
4. Select the Protocols folder on the left navigation panel.
5. Select TCP/IP.
6. In the Get IP Address field, select the DHCP/Autonet option.
7. Click the Save Changes button.
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Configuring the Network Address
Manually Setting the Printer’s IP Address
Note: Verify that your computer has a properly configured IP address for your network.
Contact your network administrator for more information.
If you are on a network without a DHCP server, or in an environment where the network
administrator assigns printer IP addresses, you can use this method to manually set the IP
address. Manually setting the IP address overrides DHCP and AutoIP. Alternatively, if you
are in a small office with a single PC and use a dialup modem connection, you can
manually set the IP address.
Information Required for Manual IP Addressing
Information
Comments
Internet Protocol (IP) address of the printer
Format is xxx.xxx.xxx.xxx, where xxx represents a
decimal number from 0–255.
Network Mask
Get this information from your network
administrator.
Default Router/Gateway address
Router address is required to communicate with the
host device from anywhere other than the local
network segment.
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Configuring the Network Address
Using the Control Panel
To manually set the IP address:
1. On the control panel, select the Menu button.
2. Select the Admin menu, and then press the OK button.
3. Select the Network Setup menu, and then press the OK button.
4. Select the TCP/IP menu, and then press the OK button.
5. Select IPv4, and then press the OK button.
6. Select IP Address use the arrows to configure the IP values, and then press the OK
button.
Changing or Modifying the IP Address Using CentreWare IS
CentreWare IS provides a simple interface that enables you to manage, configure, and
monitor networked printers from your desktop using an embedded web server. For
complete information about CentreWare IS, click the Help button in CentreWare IS to go to
the CentreWare IS Online Help.
After setting the printer’s IP address, you can modify TCP/IP settings using CentreWare IS.
1. Launch your web browser.
2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click Properties.
4. Select the Protocols folder on the left sidebar.
5. Select TCP/IP.
6. Enter or modify the settings, and then click Save Changes at the bottom of the page.
Your printer reboots. Now use the new IP address to reach CWIS.
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Installing the Printer Drivers
Installing the Printer Drivers
This section includes:
•
•
•
Available Drivers
To access special printing options, use a Xerox printer driver.
Xerox provides drivers for a variety of page description languages and operating systems.
The following printer drivers are available:
Printer Driver
Source*
Description
Windows PostScript Driver (also
used for Windows Vista)
CD-ROM and
Web
The PostScript driver is recommended to take full
advantage of your system's custom features and
genuine Adobe® PostScript®. (Default printer
driver.)
PCL6
CD-ROM and
Web
The Printer Command Language driver can be
used for applications requiring PCL.
Mac OS X (version 10.3 and
higher) Driver
CD-ROM and
Web
This driver enables printing from a Mac OS X
(version 10.3 and higher) operating system.
UNIX
Web only
This driver enables printing from a UNIX
operating system.
Linux
CD-ROM
This driver enables printing from a Linux
operating system.
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Installing the Printer Drivers
Windows 2000 or Later
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the computer’s CD-ROM drive. If the installer does not launch,
do the following:
a. Click Start, and then click Run.
b. In the Run window, type: <CD drive>:\SETUP.EXE.
2. Click the Language button, select your language, and click OK.
3. Select Install Printer Driver.
4. Click I Agree to accept the license agreement, and show the Xerox Print Driver
Installation window.
5. Select the Phaser 6280 driver and click Install to show the Installation Options
window.
6. Select either PostScript and/or PCL 6 and click OK.
7. Click Install to start the installation.
8. When the installation is complete, select any of the following from the Installation
Status window:
•
•
•
Set Printer As Default
Print A Test Page
Share Printer
9. Click Finish.
Note: PrintingScout is a separate option from the printer driver. To install PrintingScout,
click Install PrintingScout in the Software and Documentation CD-ROM. Then follow the
wizard to complete installation.
See also:
Online Support Assistant at www.xerox.com/office/6280support
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Installing the Printer Drivers
Macintosh OS X, Version 10.3 and Higher
Set up your printer using Bonjour (Rendezvous), create a desktop USB connection, or use an
LPD/LPR connection for Macintosh OS X, version 10.3 and higher.
Macintosh OS X, Version 10.3
Bonjour (Rendezvous) Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive.
2. Double-click the Phaser 6280 icon on your desktop, and then:
a. Click Phaser 6280 Installer.
b. Type your password, and click OK.
c. Click Continue at the Introduction window.
d. Read the license agreement, click Continue, and click Agree.
e. Click Install. When the driver is finished installing, your browser opens to an online
registration form.
f. Fill out the online registration and close the browser.
g. Click Quit on the Finish Up window.
3. When installation is complete, in the dock, click Finder > Printer Setup Utility.
4. Click the Add button.
5. Confirm that the first drop-down menu is set to Bonjour (Rendezvous).
6. Select the printer in the window.
7. Select Xerox from the list of manufacturers in the Printer Model drop-down menu.
8. Select the appropriate printer model from the list of available devices.
9. Click the Add button.
See also:
Online Support Assistant at www.xerox.com/office/6280support
USB Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive.
2. Double-click the Phaser 6280 icon on your desktop, and then:
a. Click Phaser 6280 Installer.
b. Type your password, and click OK.
c. Click Continue at the Introduction window.
d. Read the license agreement, click Continue, and click Agree.
e. Click Install. When the driver is finished installing, your browser opens to an online
registration form.
f. Fill out the online registration and close the browser.
g. Click Quit on the Finish Up window.
3. When installation is complete, in the dock, click Finder > Printer Setup Utility.
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Installing the Printer Drivers
4. Click the Add button.
5. Select USB from the top drop-down menu.
6. Select the printer in the top window.
7. Select Xerox from the manufacturers in the Printer Model drop-down menu.
8. Select the appropriate printer configuration from the list of available printers.
9. Click the Add button.
LPR Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the
printer software.
2. Once installation is complete, open the Printer Setup Utility for Mac OS X, version
10.3.x.
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and
then open the Utilities folder.
3. Click the Add button.
4. Select IP Printing from the first pull-down menu.
5. Select LPD/LPR from the second pull-down menu.
6. Enter the printer’s IP address in the Printer Address field.
7. Verify that the Queue Name field is blank.
8. Select Xerox from the Printer Model pull-down menu, and then select the
corresponding PPD file.
9. Click the Add button. The printer is added to the list.
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Installing the Printer Drivers
Macintosh OS X, Version 10.4
Bonjour or USB Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive.
2. Double-click the Phaser 6280 icon on your desktop, and then:
a. Click Phaser 6280 Installer.
b. Type your password, and click OK.
c. Click Continue at the Introduction window.
d. Read the license agreement, click Continue, and click Agree.
e. Click Install. When the driver is finished installing, your browser opens to an online
registration form.
f. Fill out the online registration and close the browser.
g. Click Quit on the Finish Up window.
3. In the dock, click Finder > Printer Setup Utility.
4. Click the Add button.
5. Select the Default Browser in the Printer Browser window
6. Select the Xerox Phaser 6280 Bonjour printer in the list of available printers.
If Printer Browser does not show the appropriate printer, select Xerox from the lower
drop-down menu.
7. Click the Add button.
8. Select the optional configurations: memory, paper tray, storage devise, or duplex unit,
and click Continue.
LPD Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the
printer software.
2. Once installation is complete, open the Printer Setup Utility.
Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and
then open the Utilities folder.
3. Click the Add button.
4. Select IP Printer from the upper left corner of the Printer Browser.
5. Select LPD from the pull-down menu.
6. Enter the printer’s IP address in the Address field.
7. Make sure Queue Name is blank.
8. Click Printer Model > Xerox, and select the corresponding printer model PPD file.
9. Click the Add button. The printer is added to the list.
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Installing the Printer Drivers
Macintosh OS X, Version 10.5
Bonjour or USB Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive.
2. Double-click the Phaser 6280 icon on your desktop, and then:
a. Click Phaser 6280 Installer.
b. Type your password, and click OK.
c. Click Continue at the Introduction window.
d. Read the license agreement, click Continue, and click Agree.
e. Click Install. When the driver is finished installing, your browser opens to an online
registration form.
f. Fill out the online registration and close the browser.
g. Click Quit on the Finish Up window.
3. Click the Apple menu > System Preferences > Print & Fax.
4. Click +, and click the IP address.
5. Click the menu and select Line Printer Daemon - LPD.
6. Type the printer's IP address in Address.
7. Click Print Using > Phaser 6280.
8. Click Add.
9. Select the optional features, and click Continue.
LPD Connection
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the
printer software.
2. Click the Apple menu > System Preferences > Print and Fax.
3. Click +, and click Add Printer.
4. Click IP icon at the top of the window.
5. Type the printer’s IP address in the Address field.
6. Make sure Queue is blank.
7. Click Print Using > Xerox, and select the corresponding printer model PPD file.
8. Click the Add button. The printer is added to the list.
9. Close the Print and Fax window.
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Supported Paper and Media
Supported Paper and Media
This section includes:
•
•
•
Your printer is designed to be used with a variety of paper types. Follow the guidelines in
this section to ensure the best print quality and to avoid jams.
For best results, use Xerox printing media specified for your Phaser 6280 printer. They are
guaranteed to produce excellent results with your printer.
To order paper, transparencies, or other specialty media, contact your local reseller or go to
Caution: Damage caused by using unsupported paper, transparencies, and other specialty
media is not covered by the Xerox warranty, service agreement, or Total Satisfaction
Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada.
Coverage may vary outside these areas; please contact your local representative for details.
See also:
Paper Usage Guidelines
The printer trays accommodate most sizes and types of paper, transparencies, or other
specialty media. Follow these guidelines when loading paper and media in the trays:
•
•
•
•
Envelopes and transparencies can be printed from Tray 1 (MPT) only.
Fan paper, transparencies, or other specialty media before loading in the paper tray.
Do not print on label stock once a label has been removed from a sheet.
Use only paper envelopes. Do not use envelopes with windows, metal clasps, or
adhesives with release strips.
•
•
•
All envelopes should be printed single-sided only.
Some wrinkling and embossing may occur when printing envelopes.
Do not overload the paper trays. Do not load paper above the fill line on the inside of
the paper guide.
•
•
Adjust the paper guides to fit the paper size. For Trays 2–3, the paper guides click into
place when they are adjusted correctly.
If excessive jams occur, use paper or other media from a new package.
See also:
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Supported Paper and Media
Paper That Can Damage Your Printer
Your printer is designed to use a variety of media types for print jobs. However, some media
can cause poor output quality, increased paper jams, or damage to your printer.
Unacceptable media includes:
•
•
•
•
•
•
•
•
Rough or porous media
Plastic media other than supported transparencies
Paper that has been folded or wrinkled
Paper with staples
Envelopes with windows or metal clasps
Padded envelopes
Non-laser glossy or coated paper
Perforated media
Paper Storage Guidelines
Providing good storage conditions for your paper and other media contributes to optimum
print quality.
•
Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to
damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the
sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and
length of exposure to visible light on paper items should be reduced as much as
possible.
•
•
Maintain constant temperatures and relative humidity.
Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier
than outside walls where moisture can collect.
•
•
•
Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.
Avoid having food or drinks in the area where paper is stored or handled.
Do not open sealed packages of paper until you are ready to load them into the
printer. Leave paper in the original packaging. For most commercial cut-size grades, the
ream wrapper contains an inner lining that protects the paper from moisture loss or
gain.
•
Leave the media inside the bag until you are ready to use it; reinsert unused media in
the bag and reseal it for protection. Some specialty media is packaged inside
resealable plastic bags.
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About Paper
About Paper
Using unsuitable paper may lead to paper jams, poor print quality, breakdown and
damage to your printer. In order to use the features of this printer effectively, use the
suggested paper that is recommended here.
Usable Paper
The types of paper that can be used on this printer are as follows:
Paper Tray
Size
Paper Type (Weight)
Loading Capacity
2
Tray 1 (MPT)
Letter (8.5 x 11 in.),
Legal (8.5 x 14 in.),
Executive (7.25 x 10.5 in.),
Folio (8.5 x 13 in.),
150 sheets
Plain (65–120 g/m )
(17–32 lb. Bond)
(Standard paper)
or 15 mm or
below
2
Thin Card Stock (100–163 g/m )
(37–60 lb. Cover)
2
#10 Commercial (4.1 x 9.5 in.)
Monarch (3.8 x 7.5 in.)
A4 (210 x 297 mm)
A5 (148 x 210 mm)
B5 (182 x 257 mm)
DL (110 x 220 mm)
C5 (162 x 229 mm)
Custom:
Thick Card Stock (160–220 g/m )
(60–80 lb. Cover)
2
Glossy Paper (100–160 g/m ) (37–
60 lb. Cover)
2
Thick Glossy Paper (160 220 g/m ,
60–80 lb. Cover)
Labels
Transparency
Paper Envelope
76.2–127 mm (3–5 in.)
216–355.6 mm (8.5–14 in.)
2
Tray 2
Tray 3
Letter (8.5 x 11 in.),
Legal (8.5 x 14 in.),
Executive (7.25 x 10.5 in.)
Folio (8.5 x 13 in.),
A4 (210 x 297 mm)
A5 (148 x 210 mm)
B5 (182 x 257 mm)
Custom:
Tray 2 holds
250 sheets.
Plain (65–120 g/m )
(17–32 lb. Bond)
Tray 3 holds
550 sheets.
2
Thin Card Stock (100–163 g/m )
(37–60 lb. Cover)
(Standard paper)
or 27.6 mm or
below
2
Thick Card Stock (160–220 g/m )
(60–80 lb. Cover)
2
Glossy Paper (100–160 g/m )
(37–60 lb. Cover)
148– 215.9 mm (5.83–8.5 in.)
2
Thick Glossy Paper (160 200 g/m ,
210–355.6 mm (8.27–14 in.)
60–80 lb. Cover)
Labels
Printing on paper that has different settings from the paper size or paper type selected on
the print driver, or loading paper into an unsuitable paper tray for printing, may lead to
paper jams. To ensure that printing is correctly done, select the correct paper size, paper
type, and paper tray.
The printed image may fade due to moisture, such as water, rain or vapor. For details,
contact your reseller.
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About Paper
See also:
2-Sided Printing Paper Types and Sizes
The available paper types and sizes for 2-sided printing are as follows:
Paper Size
Paper Type
A4 (210 x 297 mm)
B5 JIS (182 x 257 mm)
A5 A5 (148 x 210 mm)
Letter (8.5 x 11 in.)
Folio (8.5 x 13 in.)
Legal (8.5 x 14 in.)
Executive (7.25 x 10.5 in.)
Custom
Plain, Thin Card Stock, Glossy
2
(65–163 g/m , 17–43 lb. Bond)
Custom Sizes
Width: 148–215.9 mm (5.83–8.5 in.)
Height: 210–355.6 mm (8.27–14 in.)
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Setting Paper Types and Sizes
Setting Paper Types and Sizes
Setting Paper Trays
When loading paper in Tray 3 or the 550-Sheet Feeder (optional), it is necessary to set the
paper type on the control panel.
When loading paper in Tray 1 (MPT), set the paper size and type on the control panel when
printing. When MPT Mode has been set to Panel Specified (default) on the control panel,
you can set the paper size and type on the control panel.
This section describes how to set the paper size and type on the control panel.
Note: When you set MPT Mode to Panel Specified, printing will be performed only when
the settings for the paper size and type configured on the print driver match the settings
on the control panel. When the settings on the print driver and control panel do not match,
follow the instructions displayed on the control panel.
You can also display the message to set the paper size and type on the control panel every
time you load paper into each tray.
See also:
Setting Paper Types
Caution: Paper type settings must match those of the actual paper loaded in the trays.
Otherwise, print-quality problems can occur.
1. Press the Menu button to display the Menu screen.
2. Select Tray Settings, and then press the OK button.
3. Select the tray, and then press the OK button.
4. Select Paper Type, and then press the OK button.
5. Select the correct paper type for the loaded paper, and then press the OK button.
6. Press the Menu button.
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Setting Paper Types and Sizes
Setting Paper Sizes
1. Press the Menu button to display the Menu screen.
2. Select Tray Settings, and then press the OK button.
3. Select the tray, and then press the OK button.
4. Select Paper Size for Custom Size only, and then press the OK button.
Note: Select Driver Size when you set a custom size paper from Tray 1 (MPT).
5. Select the paper size, and then press the OK button.
6. Press the Menu button.
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Loading Paper
Loading Paper
This section includes:
•
•
Loading Paper in Tray 1 (MPT)
Use Tray 1 (MPT) for a wide range of media including:
•
•
•
•
•
•
•
Plain paper
Card stock
Labels
Envelopes
Transparencies
Glossy paper
Specialty media including business cards, postcards, trifold brochures, and
weatherproof paper
•
•
Pre-printed paper (paper already printed on one side)
Custom size paper
See also:
Using Tray 1 video tutorial at www.xerox.com/office/6280support
Loading Paper in Tray 1 (MPT)
In addition to plain paper, Tray 1 (MPT) can use various other sizes and types of print
media, such as envelopes and transparencies.
Make sure of the following points when loading paper in Tray 1 (MPT).
2
You can load up to 150 sheets or a stack of paper (65 – 220 g/m , 17 – 40 lb. Bond, 40 – 80
lb. Cover) less than 15 mm high. Sizes can start from 3 x 5”.
•
Tray 1 (MPT) accepts print media within the following dimensions:
•
Width: 76.2 – 216.0 mm (3 – 8.5 in.)
•
Length: 127.0 – 355.6 mm (5 – 14 in.)
2
•
You can load media that is 65 – 163 g/m (17 – 43 lb. Bond) for duplex printing.
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Loading Paper
Make sure of the following points to avoid any troubles during printing.
•
•
Do not load different types of paper at the same time.
•
•
•
Do not remove or add paper to Tray 1 (MPT) when printing, or if there is any paper still
in the tray. Doing so may cause a paper jam.
Do not put any objects other than paper on Tray 1 (MPT). Also, do not push or force
down Tray 1 (MPT).
Always load paper short-edge feed.
To load paper in Tray 1 (MPT):
1. Gently pull open the Tray 1 (MPT) cover.
6280-018
2. Slide the width guides to the edge of the tray. The width guides should be fully
extended.
6280-019
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Loading Paper
3. Insert all media facedown and top edge first into Tray 1 (MPT).
6280-011
Note: Do not force the paper.
4. Slide the width guides until they rest lightly against the edge of the paper stack.
6280-020
Note: Be careful not to bend the paper.
If Tray 1 (MPT) is configured for Driver Size, configure the paper size and type in the print
driver.
When MPT Mode is set to Panel Specified, you need to set the paper type and size settings
for the tray on the control panel in advance.
See also:
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Loading Paper
Loading Paper in Trays 2-3
Use Trays 2-3 for a wide range of media including:
•
•
•
•
Plain paper
Thin card stock
Glossy paper
Labels
See also:
Loading Paper in Trays 2-3
This section describes how to load paper in the standard and optional paper trays. All trays
are loaded the same way.
Caution: Do not remove the tray during printing. It may cause a paper jam.
1. Pull the tray out of the printer until it stops. Hold the tray with both hands, lift the front
slightly, and remove it from the printer.
6280-012
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Loading Paper
2. Slide the width guides to the edge of the tray. The width guides should be fully
extended.
6280-013
Note: When loading paper that is 216 mm (8.5 in.) wide, such as Letter or Legal size
paper, set the tab on the side of the tray to the [8.5] position.
3. Squeeze the green tab on the length guide, and then slide the tray until the arrow lines
up with the appropriate paper size. The guide clicks into place.
6280-014
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Loading Paper
4. Before loading the print media, flex the sheets back and forth, and then fan them.
Straighten the edges of the stack on a level surface.
6280-015
5. Place the print media into the tray with the print side face-up.
Note: Do not exceed the maximum fill line in the tray. Overfilling the tray may cause
paper jams.
6. Slide the width guides and length guide until they rest lightly against the edge of the
print media stack.
6280-016
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Loading Paper
7. Insert the tray into the printer, and push until it stops.
6280-017
Caution: Do not use excessive force on the tray. Doing so could damage the tray or the
inside of the printer.
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Selecting Printing Options
Selecting Printing Options
This section includes:
•
•
•
Selecting Printing Preferences (Windows)
Printer preferences control all of your print jobs, unless you override them specifically for a
job. For example, if you want to use automatic 2-sided printing for most jobs, set this
option in printer settings.
To select printer preferences:
1. Select one of the following options:
•
Windows 2000 and Windows Server 2003: Click Start, select Settings, and then
click Printers.
•
•
Windows XP: Click Start, Settings, and then select Printers and Faxes.
Windows Vista: Click Start, and then click Printers.
2. In the Printers folder, right-click the icon for your printer.
3. From the pop-up menu, select Printing Preferences or Properties.
4. To set standard printing options:
a. Select the Advanced tab, and then click the Printing Defaults button.
b. Make selections on the driver tabs, and then click the OK button to save your
selections. You return to the Properties window.
5. To activate optional features for a postscript driver:
a. Click the Device Settings tab in the Properties window.
b. Activate the options by selecting from the menus next to either Memory, Paper
Tray Configuration, Storage Device, and/or Duplex Unit.
c. Click OK.
6. To activate optional features for a PCL driver:
a. Click the Options tab in the Properties window.
b. In the Items field, select either Memory Capacity, Hard Disk, Duplex Unit, 550
Sheet Feeder, or RAM Disk.
c. Click the Settings for menu, and select Available or, for Memory Capacity, select
the new setting.
d. Click OK.
Note: For more information about Windows printer driver options, click the Help button on
the printer driver tab to view the online help.
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Selecting Printing Options
Selecting Options for an Individual Job (Windows)
If you want to use special printing options for a particular job, change the driver settings
before sending the job to the printer. For example, if you want to use Photo print-quality
mode for a particular graphic, select this setting in the driver before printing that job.
1. With the desired document or graphic open in your application, access the Print dialog
box.
2. Select the Phaser 6280 printer, select the Properties button to open the printer driver.
3. Make selections from the driver tabs. See the following table for specific printing
options.
Note: In Windows 2000, Windows XP, and Windows Server 2003, you can save current
printing options with a distinctive name and apply them to other print jobs. Select
either the Advanced, Paper/Output, Image Options, or Layout tab, and then select a
Saved Setting. Click the Help button for more information.
4. Click the OK button to save your selections.
5. Print the job.
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Selecting Printing Options
See the following table for specific PCL printing options:
PCL Printing Options for Windows Operating Systems
Operating System Driver Tab
Printing Options
Windows Vista,
Windows 2000,
Windows XP, or
Windows Server
2003
Paper/Output tab
•
•
•
•
•
•
•
•
Job Type
Document size, paper type, and tray selection
2-sided printing
Feed orientation
Saved Settings
Covers/Separators
Transparency Separators
Printer Status
Image Options tab
•
•
•
•
•
•
Output Color
Print Quality
Image adjustment, image type, image correction
Image Settings
Color Balance
Profile Settings
Layout tab
•
•
•
•
•
Pages per sheet (N-up)
Image Orientation
Booklet/Poster/Mixed Document/Rotation layout
Output Size
Margin Shift
Watermarks/Overlays
tab
•
•
Watermarks
Overlays
Advanced tab
•
•
•
•
•
•
Skip Blank Pages
Draft Mode
Banner Sheet
Size Mismatch
Graphics Settings
Font Settings
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Selecting Printing Options
See the following table for specific PostScript printing options:
PostScript Printing Options for Windows Operating Systems
Operating System Driver Tab
Printing Options
Windows Vista,
Windows 2000,
Windows XP, or
Windows Server
2003
Paper/Output tab
•
•
•
•
•
•
•
Job Type
Document size, paper type, and tray selection
2-sided printing
Orientation
Output Color
Printer Status
Saved Settings
Image Options tab
•
•
•
•
Image Settings
Color corrections
Brightness
Color Balance
Layout tab
•
•
•
Pages per sheet (N-up)
Fit to new paper size
Booklet layout
Advanced tab
•
•
•
Transparency Separators
Image options: reduce/enlarge, image smoothing
Details: blank pages, tray mapping
Selecting Options for an Individual Job (Macintosh)
To select print settings for a particular job, change the driver settings before sending the
job to the printer.
1. With the document open in your application, click File, and then click Print.
2. Select the desired printing options from the menus and drop-down lists that are
displayed.
Note: In Macintosh OS X, click Save Preset on the Print menu screen to save the current
printer settings. You can create multiple presets and save each with its own distinctive
name and printer settings. To print jobs using specific printer settings, click the
applicable saved preset in the Presets list.
3. Click Print to print the job.
See the following table for specific printing options:
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Selecting Printing Options
Macintosh PostScript Driver Settings
Operating System
Driver Drop-Down Title
Printing Options
Mac OS X, Version
10.4 and 10.5
Copies & Pages
•
•
Copies
Pages
Layout
•
•
•
•
Pages per sheet
Layout direction
Border
2-sided printing
Scheduler
•
•
Print document (now, at a specified time, on
hold)
Priority (urgent, high, medium, low)
Paper Handling
•
•
•
Page order
Print (all, odd, even)
Destination paper size
ColorSync
•
•
Color conversion
Quartz filter
Cover Page
•
Print cover page (none, before document,
after document)
•
•
Cover page type
Billing information
Error Handling
•
•
PostScript errors
Tray Switching
Paper Feed
Job Type
•
Paper source
•
•
Secure prints
Proof prints
Job Control
•
•
User account
Administrator account
Printer Features
•
•
•
•
•
Print quality/color
Color adjustment
Color balance (C, M, Y, K)
Media handling
Printer specific options
Summary
•
Summarizes the driver selections
Color Matching (10.5 only)
•
•
Color sync or in printer
Profile selection
Supply Levels
•
•
•
•
Cyan toner cartridge
Magenta toner cartridge
Yellow toner cartridge
Black toner cartridge
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Selecting Printing Options
Macintosh PostScript Driver Settings (Continued)
Operating System
Driver Drop-Down Title
Copies & Pages
Printing Options
Mac OS X, Version
10.3
•
•
Copies
Pages
Layout
•
•
•
•
Pages per sheet
Layout direction
Border
Two-sided printing
Output Options
Scheduler
•
•
PDF
Postscript
•
•
Print document (now, at a specified time, on
hold)
Priority (urgent, high, medium, low)
Paper Handling
ColorSync
•
•
Reverse page order
Print (all, odd, even)
•
•
Color matching
Quartz filter
Cover Page
•
Print cover page (none, before document,
after document)
•
•
Cover page type
Billing information
Error Handling
•
•
PostScript errors
Tray Switching
Paper Feed
Job Type
•
•
Paper source
Secure prints, personal prints, proof prints,
and saved prints
Job Control
•
•
User account
Administrator account
Image Quality
•
•
•
Print quality
RGB color corrections neutral grays
Image smoothing
Printer Features
•
•
•
•
•
Print quality/color
Color adjustment
Color balance (C, M, Y, K)
Media handling
Printer specific options
Summary
•
Summarizes the driver selections
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Printing on Both Sides of the Paper
Printing on Both Sides of the Paper
This section includes:
•
•
•
Note: For information about manual two-sided printing, go to the Online Support Assistant
Automatic 2-Sided Printing Guidelines
Automatic 2-sided printing is available from the Phaser 6280DN configuration. Before
printing a 2-sided document, verify that the paper is a supported size for the tray. For a list
and media cannot be used for 2-sided printing:
•
•
•
•
•
Transparencies
Envelopes
Labels
Any die-cut specialty media, such as business cards
Thick card stock
See also:
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Printing on Both Sides of the Paper
Binding Edge Options
When you use the printer driver to select 2-sided printing, also select the binding edge,
which determines how the pages turn. The actual outcome depends on the orientation
(portrait or landscape) of images on the page, as displayed in the following illustrations.
Portrait
Landscape
Flip on Long Edge
Flip on Short Edge
Flip on Short Edge
Flip on Long Edge
Selecting 2-Sided Printing
To select automatic 2-sided printing:
2. In the printer driver, select 2-sided printing as shown in the following table, and then
press the OK button.
To select automatic 2-sided printing:
Operating System
Steps
Windows Vista,
1. Select the Paper/Output tab.
Windows 2000,
Windows XP, or
Windows Server 2003
2. Click 2-Sided Print, and select either Flip on Long Edge or Flip on
Short Edge.
Mac OS X, version 10.3
and higher
1. In the Print dialog box, select Layout from the menu under the Presets
menu.
2. Select Long-edged printing or Short-edged printing.
See also:
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Printing on Specialty Media
Printing on Specialty Media
This section includes:
•
•
•
•
•
Printing Transparencies
Transparencies can be printed from all trays. They should be printed on one side only. For
best results, use only recommended Xerox transparencies.
To order paper, transparencies, or other specialty media, contact your local reseller or go to
Caution: Damage caused by using unsupported paper, transparencies, and other specialty
media is not covered by the Xerox warranty, service agreement, or Total Satisfaction
Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada.
Coverage may vary outside these areas; please contact your local representative for details.
See also:
Guidelines
•
•
Remove all paper before loading transparencies in the tray.
Do not load more than 25 sheets in Tray 1 (MPT). Overloading the tray may cause the
printer to jam.
•
•
Handle transparencies by the edges using both hands to avoid fingerprints and
creases, which may cause poor print quality.
Fan transparencies before loading in the paper tray.
This section explains how to print on transparencies.
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Printing on Specialty Media
Loading Transparencies
Note: Transparencies with a white frame and full-color transparencies cannot be used.
1. After carefully fanning a small stack of transparencies, load them into Tray 1 (MPT)
with the side to be printed facing down. Load no more than 25 transparencies at a
time.
6280-011
2. Slide the paper guides to the size of the transparencies.
3. Pull out the output tray extension when loading paper, such as transparencies.
Printing on Transparencies
When MPT Mode is set to Panel Specified, you need to set the paper type and size settings
Printing transparencies continuously may lead to the output transparencies sticking to
each other. Remove the transparencies from the output tray after about 20 sheets, and
then fan them to lower their temperatures.
Using the PostScript Driver
To print on transparencies using the PostScript print driver, display the Paper/Output tab.
1. From the File menu, select Print.
2. Select this printer as the printer to be used and click Preferences or Properties.
3. Select the Paper/Output tab.
4. From Paper Type, select Transparency.
5. From Paper Tray, select Tray 1 (MPT).
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Printing on Specialty Media
6. From Paper Size, select the size of the original document.
7. Click OK.
8. Click Print in the Print dialog box to start printing.
Using the PCL Driver
To print on transparencies using the PCL print driver, display the Paper/Output tab.
1. From the File menu, select Print.
2. Select this printer as the printer to be used and click Preferences or Properties.
3. Select the Paper/Output tab.
4. From Paper Tray, select Tray 1 (MPT).
5. Select Transparency from Paper Type.
6. From Paper Size, select the size of the original document.
7. Click OK.
8. Click Print in the Print dialog box to start printing.
Printing Envelopes
Envelopes can be printed only from Tray 1 (MPT).
Guidelines
•
Successful envelope printing is highly dependent on the quality and construction of the
envelopes. Use envelopes made specifically for laser printers.
It is recommended that you maintain constant temperatures and relative humidity.
Store unused envelopes in their packaging to avoid the effects of moisture and dryness
which can affect print quality and cause wrinkling. Excessive moisture can cause the
envelopes to seal before or during printing.
•
•
•
•
Avoid padded envelopes; purchase envelopes that lie flat on a surface.
Remove air bubbles from the envelopes before loading by setting a heavy book on top
of the envelopes.
•
If wrinkling or embossing problems occur, use a different brand of envelopes made
specifically for laser printers.
Caution: Never use envelopes with windows or metal clasps; they can damage the printer.
Damage caused by using unsupported envelopes is not covered under the Xerox warranty,
service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is
available in the United States and Canada. Coverage may vary outside these areas, please
contact your local representative for details.
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Printing on Specialty Media
Loading Envelopes
To load envelopes, insert the envelopes with the flaps closed and at the right side. The print
side must be facing down. You can load envelopes up to the maximum fill line in the tray at
one time.
The following explains how to load envelopes in Tray 1 (MPT).
Note: The reverse side of the envelope cannot be printed on. Envelopes can get wrinkled or
the print quality is reduced depending on the type used.
See also:
To load envelopes in Tray 1 (MPT):
1. Insert the envelopes with the side to be printed facedown.
6280-010
2. Slide the paper guides to the size of the envelope.
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Printing on Specialty Media
Printing on Envelopes
When MPT Mode is set to Panel Specified, you need to set the paper type and size settings
Using the PostScript Driver
To print on envelopes using the PostScript print driver, display the Paper/Output tab.
1. From the File menu, select Print.
2. Select this printer as the printer to be used and click Preferences or Properties.
3. Select the Paper/Output tab.
4. From Paper Type, select Envelope.
5. From Paper Tray, select Tray 1 (MPT).
6. From Paper Size, select the size of the original document.
7. Click OK.
8. Click Print in the Print dialog box to start printing.
Using the PCL Driver
To print on envelopes using the PCL print driver, display the Paper/Output tab.
1. From the File menu, select Print.
2. Select this printer as the printer to be used and click Preferences or Properties.
3. Select the Paper/Output tab.
4. From Paper Tray, select Tray 1 (MPT).
5. From Paper Type, select Envelope.
6. From Paper Size, select the size of the original document.
7. Select the Layout tab.
8. From Fit to New Paper Size, select the size of the envelope, and then click OK.
9. If necessary, click Booklet/Poster/Mixed Document/Rotation, and select Image
Rotation 180deg.
10. Click OK.
11. Click Print in the Print dialog box to start printing.
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Printing on Specialty Media
Printing Labels
Labels can be printed from all trays.
To order paper, transparencies, or other specialty media, contact your local reseller or go to
See also:
Guidelines
•
•
•
•
Do not use vinyl labels.
Print only on one side of the sheet of labels.
Do not use any sheet where labels are missing; it may damage the printer.
Store unused labels flat in their original packaging. Leave the sheets of labels inside the
original packaging until ready to use. Return any unused sheets of labels to the original
packaging and reseal it.
•
•
Do not store labels in extremely dry or humid conditions or extremely hot or cold
conditions. Storing them in extreme conditions may cause print-quality problems or
cause them to jam in the printer.
Rotate stock frequently. Long periods of storage in extreme conditions can cause labels
to curl and jam the printer.
Printing Labels from Tray 1 (MPT)
1. Gently pull open the Tray 1 (MPT) cover and open the paper guides.
6280-045
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Printing on Specialty Media
2. Fan the labels to release sheets that are stuck together.
6280-015
3. Insert the labels into Tray 1 (MPT), and adjust the paper guides to fit the sheets.
•
•
Place the side to be printed facedown with the top of the sheets entering first.
Do not load more than 25 sheets.
6280-046
4. In the printer driver, select either Labels as the paper type or Tray 1 (MPT) as the paper
tray, and click OK.
5. If the printer is set to Panel Specified, the control panel asks for media type and size.
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Printing on Specialty Media
Printing Labels from Trays 2-3
1. Pull the tray out of the printer.
6280-012
2. If necessary, open the paper guides:
•
Squeeze the green tab on the length guide, and then slide the tray until the arrow
lines up with the appropriate paper size. The guide clicks into place.
•
Slide the green side guides outward.
6280-047
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Printing on Specialty Media
3. Fan the label sheets to release sheets that are stuck together.
6280-015
4. Insert the label sheets into the tray. Place the side to be printed face up with the top of
the page toward the front of the printer.
Note: Do not load the paper above the fill line indicated on the tray. Overloading the
tray may cause jams. The following illustration indicates the maximum fill line for
transparencies, labels, and glossy paper.
6280-048
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Printing on Specialty Media
5. If necessary, press the paper guides inward to fit the sheets.
Note: When the paper guides are adjusted correctly, there may be a small space
between the labels and the guides.
6280-016
6. Insert the tray into the tray slot, and push the tray completely into the printer.
6280-017
7. On the control panel, select the paper type:
a. Select Menu.
b. Select Tray Settings, and then press the OK button.
c. Select Tray 2 or Tray 3 and then press the OK button.
d. Select Paper Type, and then press the OK button.
e. Select Labels, and then press the OK button.
8. In the printer driver, select either Labels as the paper type or the appropriate tray as
the paper tray.
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Printing on Specialty Media
Printing Glossy Paper
Glossy paper can be printed from any tray. It can be printed on both sides.
To order paper, transparencies, or other specialty media, contact your local reseller or go to
Guidelines
•
Do not open sealed packages of glossy paper until you are ready to load them into the
printer.
•
Leave glossy paper in the original wrapper, and leave the packages in the shipping
carton until ready to use.
•
•
Remove all other paper from the tray before loading glossy paper.
Load only the amount of glossy paper you are planning to use. Do not leave glossy
paper in the tray when you are finished printing. Reinsert unused glossy paper in the
original wrapper and seal.
•
Rotate stock frequently. Long periods of storage in extreme conditions can cause
glossy paper to curl and jam the printer.
Printing Glossy Paper from Tray 1 (MPT)
1. Gently pull open the Tray 1 (MPT) cover and open the paper guides.
6280-045
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Printing on Specialty Media
2. Fan the glossy paper to release sheets that are stuck together.
6280-015
3. Insert the glossy paper into Tray 1 (MPT), and adjust the paper guides to fit the paper.
•
•
Place the side to be printed facedown.
Do not load more than 25 sheets.
6280-046
4. In the printer driver, select either Glossy Paper as the paper type or Tray 1 (MPT) as the
paper tray, and click OK.
5. If the printer is set to Panel Specified, the control panel asks for media type and size.
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Printing on Specialty Media
Printing Glossy Paper from Trays 2-3
1. Pull the tray out of the printer.
6280-012
2. If necessary, open the paper guides:
•
Squeeze the green tab on the length guide, and then slide the tray until the arrow
lines up with the appropriate paper size. The guide clicks into place.
•
Slide the green side guides outward.
6280-047
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Printing on Specialty Media
3. Fan the paper to release sheets that are stuck together.
6280-015
4. Insert the paper into the tray.
Note: Do not load the paper above the fill line indicated on the tray. Overloading the
tray may cause jams. The following illustration indicates the maximum fill line for
transparencies, labels, and glossy paper.
6280-048
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Printing on Specialty Media
5. If necessary, press the paper guides inward to fit the paper.
Note: When the paper guides are adjusted correctly, there may be a small space
between the paper and the guides.
6280-016
6. Insert the tray into the tray slot, and push the tray completely into the printer.
6280-017
7. On the control panel, select the glossy paper type:
a. Select Menu.
b. Select Tray Settings, and then press the OK button.
c. Select Tray 2 or Tray 3 and then press the OK button.
d. Select Paper Type, and then press the OK button.
e. Select Glossy Paper, and then press the OK button.
8. In the printer driver, select either Glossy Paper as the paper type or the appropriate
tray as the paper tray.
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Printing Custom Size or Long Paper
Printing Custom Size or Long Paper
This section explains how to print on custom size paper, such as long paper using the PCL
print driver.
Custom size paper can be loaded in each tray. The way to load custom size paper in the
paper tray is the same as the one to load standard size paper. The way to load custom size
paper in Tray 1 (MPT) is the same as the one to load standard size paper.
When MPT Mode is set to Panel Specified, you need to set the paper type and size settings
for the tray on the control panel in advance.
See also:
Defining Custom Paper Sizes
Before printing, set the custom size on the print driver.
Note: When setting the paper size on the print driver and control panel, be sure to specify
the same size as the actual paper used. Setting the wrong size for printing will cause printer
failure. This is especially true if you configure a bigger size when using a narrow width
paper.
Using the PCL Driver
On the PCL print driver, set the custom size in the Custom Paper Size dialog box. This
section explains the procedure using Windows XP as an example.
For Windows 2000 or later, an administrator’s password only allows users with
administrator rights to change the settings. Users without the rights of administrator can
only check the contents.
When configuring the Custom Paper Size dialog box in Windows 2000 or later, settings of
other printers on the computer will also be affected as the form data base of the computer
is used by a local printer. For a shared printer on the network, settings of other shared
printers on the same network in another computer will also be affected as the form data
base on the server with existing print queue is used.
1. To start, do the following:
•
•
Windows 2000-XP: Click Start > Settings > Printers and Faxes.
Windows Vista: Click Start > Printers.
Right-click the printer and select Properties.
2. Select the Configuration tab.
3. Click Custom Paper Size.
4. Use the Details list box to select the custom setup you want to define.
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Printing Custom Size or Long Paper
5. Specify the length of the short edge and long edge under Settings For. You can specify
the values either by entering them directly or using the Up Arrow and Down Arrow
buttons. The length of the short edge cannot be longer than the long edge, even if it is
within the specified range. The length of the long edge cannot be shorter than the
short edge, even if it is within the specified range.
6. To assign a paper name, select the Name Paper Size check box, and then enter the
name in Paper Name. Up to 14 characters can be used for the paper name.
7. If necessary, repeat steps 4 to 6 to define another custom size.
8. Click OK twice.
Using the PostScript Driver
On the PostScript print driver, set the custom size in the Custom Paper Size dialog box. This
section explains the procedure using Windows XP as an example.
1. To start, do the following:
•
•
Windows 2000-XP: Click Start > Settings > Printers and Faxes.
Windows Vista: Click Start > Printers.
Right-click the printer and select Properties.
2. Select the General tab.
3. Click the Printing Preferences button.
4. From Paper Size, select Custom Paper Size.
5. Specify the length of the short edge and long edge under Custom Size Settings. You
can specify the values either by entering them directly. The length of the short edge
cannot be longer than the long edge, even if it is within the specified range. The length
of the long edge cannot be shorter than the short edge, even if it is within the specified
range.
6. Click OK three times.
Printing on Custom Size Paper
Use the following procedures to print using either the PCL or PostScript drivers.
Using the PCL Driver
The procedure to print on custom size paper using the PCL print driver is as follows.
1. From the File menu, select Print.
2. Select this printer as the printer to be used and click Preferences or Properties.
3. Select the Paper/Output tab.
4. Select the appropriate paper tray from Paper Tray.
5. Select the appropriate paper type from Paper Type.
6. From Paper Size, select the size of the original document.
7. Click the Layout tab.
8. The Fit to New Paper Size menu defaults to Same As Paper Size.
9. Click OK.
10. Click Print in the Print dialog box to start printing.
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Printing Custom Size or Long Paper
Using the PostScript Driver
The procedure to print on custom size paper using the PostScript print driver is as follows.
1. From the File menu, select Print.
2. Select this printer as the printer to be used and click Preferences or Properties.
3. Select the Paper/Output tab.
4. From Paper Size, select Custom Page Size.
5. Specify the length of the short edge and long edge under Custom Size Settings. You
can specify the values either by entering them directly. The length of the short edge
cannot be longer than the long edge, even if it is within the specified range. The length
of the long edge cannot be shorter than the short edge, even if it is within the specified
range.
6. Click OK twice.
7. Select the appropriate paper tray from Paper Tray.
8. Select the appropriate paper type from Paper Type and click OK.
9. Click Print in the Print dialog box to start printing.
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Printing Confidential Documents - Secure Print
Printing Confidential Documents - Secure Print
When the hard drive or additional memory is added, you can use the secure print feature.
Note: The data stored in the RAM disk is erased when the printer is switched off.
About Secure Print
Secure Print is a feature that allows you to assign a password to a print job from the
computer, send it to the printer for temporarily storing, and start printing the data from the
control panel. You can also store the print data in the printer without attaching a password.
By storing frequently-used data in the printer, you can print the data with just an operation
from the printer, and without sending the data from the computer repeatedly.
Note: You can select whether to delete secure print data after printing.
See also:
Configuring Secure Print
The procedure to configure Secure Print using the PCL or PostScript print driver is as follows.
Follow the steps for the secure print settings at the computer and send data to the printer
for printing. Then, follow the steps for the output procedure at the printer to output the
printed pages.
Printing from the Computer
Note: Ensure the RAM disk is set to available. You can find this under the Options tab using
the PCL print driver or the Device Settings tab using the PostScript print driver. The RAM
disk also needs to be enabled via the control panel. For instructions about enabling options,
1. From the File menu, select Print.
2. Select the printer, and click Preferences or Properties.
3. Click the Paper/Output tab.
4. In the Job Type field, select Secure Print.
5. Click the Setup button.
6. In the Username field, enter your user name.
7. In the Password field, enter a numeric password.
8. If you want to use a specified document name to access the document from the
control panel:
a. In the Retrieve Document Name field, select Enter Document Name.
b. In the Document Name field, enter the name that will appear on the control panel.
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Printing Confidential Documents - Secure Print
9. If you want the printer to automatically name the document using a time stamp, in
the Retrieve Document Name field, select Use Existing Name.
10. Click OK twice to accept the Secure Print settings, and then click Print to send the job.
printing the job.
Printing from the Control Panel
This section explains the procedure to print data stored in the printer by Secure Print.
Note: You can also delete, without printing, secure print data stored in the printer. See
1. On the control panel, press the Back Arrow button to display the Walk-Up Features
menu.
2. Select Secure Print, and then press the OK button.
3. Select your user name, and then press the OK button.
4. Press the Up Arrow or Down Arrow button to scroll to the correct number for the first
digit of the numeric password, and then press the Forward Arrow button to accept that
digit.
Note: The digit becomes an asterisk after you press the Forward Arrow button.
5. Repeat Step 4 for each digit of the password, and then press the OK button.
6. If you submitted more than one secure print job, select the name of the job that you
want to print, and then press the OK button.
7. Select Del after Print or Print and Save, and then press the OK button.
8. Scroll to the desired number of copies, and then press the OK button to print the job.
The displayed user ID (up to 8 characters) is the User ID specified in the Secure Print dialog
box of the Paper/Output tab of the print driver.
For the password, enter the Password set in the Secure Print dialog box of the Paper/Output
tab of the print driver. If Password is not configured, there will be no setting on the control
panel.
The document name displayed (up to 12 characters) is the Document Name specified in
the Secure Print dialog box of the Basic tab of the print driver.
Note: To use Secure Print and Proof Print, you must have a minimum of 256 MB memory
installed and the RAM Disk must be enabled. For instructions about enabling options, see
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Print After Checking Printing Result - Proof Print
Print After Checking Printing Result - Proof Print
When the hard drive or additional memory is added, you can use the proof print feature.
Note: The data stored in the RAM disk is erased when the printer is switched off.
About Proof Print
Proof Print is a feature that allows you to store the print data of multiple copies in the
memory, print out only the first set to check the print result and if satisfactory, print the
remaining copies from the control panel.
Proof print data that has become redundant can be deleted using the control panel. See
Configuring Proof Print
The procedure to configure Proof Print using the PCL or PostScript print driver is as follows.
First of all, carry out the proof print settings at the computer and send data to the printer
for printing. Then, carry out the output procedure at the printer to output the printed
pages.
Printing from the Computer
Note: Ensure the RAM disk is set to available. You can find this under the Options tab using
the PCL print driver or the Device Settings tab using the PostScript print driver. The RAM
disk also needs to be enabled via the control panel. For instructions about enabling options,
1. From the File menu, select Print.
2. Select the printer, and click Preferences or Properties.
3. Click the Paper/Output tab.
4. In the Job Type field, select Proof Print.
5. Click the Setup button.
6. In the Username field, enter your user name.
7. If you want to use a specified document name to access the document from the
control panel:
a. In the Retrieve Document Name field, select Enter Document Name.
b. In the Document Name field, enter the name that will appear on the control panel.
8. If you want the printer to automatically name the document using a time stamp, in
the Retrieve Document Name field, select Use Existing Name.
9. Click OK twice to accept the Secure Print settings, and then click Print to send the job.
printing the job.
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Print After Checking Printing Result - Proof Print
Printing from the Control Panel
This section explains the procedure to print and delete data stored in the printer by Proof
Print.
1. On the control panel, press the Back Arrow button to display the Walk-Up Features
menu.
2. Select Proof Print, and then press the OK button.
3. Select your user name, and then press the OK button.
4. If you submitted more than one proof print job, select the name of the job that you
want to print, and then press the OK button.
5. Select Del after Print or Print and Save, and then press the OK button to print the job.
6. Scroll to the desired number of copies, and then press the OK button to print the job.
Note: The user ID displayed (up to 8 characters) is the User ID set in the Proof Print dialog
box of the Paper/Output tab of the print driver.
The document name displayed (up to 12 characters) is the Document Name set in the
Proof Print dialog box of the Paper/Output tab of the print driver.
Note: To use Secure Print and Proof Print, you must have a minimum of 256 MB memory
installed and the RAM Disk must be enabled. For instructions about enabling options, see
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Control Panel Menus
Control Panel Menus
This section includes:
•
•
Menu Configuration
The menus that can be accessed from the control panel are as follows:
Menu
Content
Use the Information Pages menu to print various types of reports and lists.
Information Pages
Admin Menu
•
•
•
Network Setup
Use this menu to configure the network settings for the printer.
USB Setup
Use this menu to configure the USB interface.
System Setup
Use this menu to make the printer operation settings, such as for alarm
and Power Saver mode.
•
Maintenance Mode
Use this menu to initialize the NVM, or to adjust the configurations for
each type of paper.
•
•
•
PCL Setup
Use this menu to configure the PCL settings.
PostScript Setup
Use this menu to configure the PostScript settings.
Control Panel
Use this menu to specify whether to limit the menu operations with a panel
lock.
Tray Settings
Billing Meters
Use the Tray Settings menu to define the print media loaded in each tray.
Use the Billing Meters menu to display the printed paper counts on the control
panel.
Each menu is configured in different levels. Set the printer settings by selecting the
objective menus or items structure level.
See also:
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Control Panel Menus
Changing Menu Settings
Changing the Power Saver Time
In this example, you set the transitional time to the Power Saver Mode.
1. To display the menu screen, press the Menu button at the print screen.
2. Press the Up Arrow or Down Arrow button until Admin Menu is displayed, and then
press the Forward Arrow or OK button.
3. Press the Up Arrow or Down Arrow button until System Setup is displayed, and then
press the Forward Arrow or OK button.
4. Press the Up Arrow or Down Arrow button until PowerSaver Time is displayed, and
then press the Forward Arrow or OK button.
5. Press the Up Arrow or Down Arrow button to change the number of minutes that the
printer will wait before entering Power Saver mode.
6. Press the OK button to confirm your settings. The settings that have been confirmed
are displayed with the affix “*”.
7. Press the Menu button to quit the menu operation and return to the print screen.
8. Ready to print.
Note: If you want to change values after you have confirmed them by pressing the
OK button, you need to set them from the start again.
Initializing Configured Values
Display the item you want to initialize, and then press both the Up Arrow and Down Arrow
buttons at the same time.
Once the change process is completed, the factory defaults will be displayed. Press the
OK button to confirm the value.
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Description of Menu Items
Description of Menu Items
This section includes:
•
•
•
•
Tray Settings
There are three submenus under the Tray Settings menu: Tray 1 (MPT), Tray 2, and Tray 3.
You can set paper size and paper type for each tray under these menus. (Display Pop-up
and MPT Mode can only be set for Tray 1 (MPT).)
Tray 3 is displayed only when the optional sheet feeder is installed.
The settings menu for Tray 1 (MPT) is displayed only when the MPT Mode is set to Panel
Specified.
Common Settings for Tray 1 (MPT), Tray 2, and Tray 3
Item
Description
Paper Type
Specifies the type of paper loaded in each tray.
•
•
•
Tray 1 (MPT) (default: Thin Card Stock)
Tray 2 (default: Plain)
Tray 3 (default: Plain)
Paper Size
Specify the paper size and orientation for each tray.
•
•
•
Tray 1 (MPT) (default: Driver Size)
Tray 2 (default: Auto)
Tray 3 (default: Auto)
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Description of Menu Items
Settings Exclusive to Tray 1 (MPT)
Item
Description
Display Popup
Specifies whether or not to display the message that prompts you to set the paper size
and type every time you load paper in the Tray 1 (MPT).
When you select On, the message that prompts you to set the paper size and type is
displayed.The default is Off.
MPT Mode
Specifies the way to set the paper type and size settings to be loaded in Tray 1 (MPT).
•
•
Panel Specified (default)
You can specify the paper type and size settings on the control panel. Printing
can be done only when the settings on the print driver matches the settings on
the control panel. When a mismatch of paper sizes occurs, follow the
instructions displayed on the control panel.
DriverSpecified
You cannot specify the settings on the control panel. Printing is done using the
settings on the print driver.
When the size or type of paper that is loaded is different from the setting, the print quality
may fall or paper may jam. Specify the correct paper type and size.
When installing the optional sheet feeders if Paper Tray is set to Auto on the print driver,
the feeding tray is automatically specified according to the setting on the control panel.
Also, when the paper size and type setting for each tray is the same, printing continues by
changing the feeding tray if the paper in the specified tray has run out.
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Description of Menu Items
Information Pages
Prints various types of reports and lists.
•
•
The information pages are printed on A4 size paper. Load A4 size paper into the tray.
For the procedure for printing information pages, refer to Printing Information Pages
Reports
Description
Menu Map
Prints a map of the control panel menus.
Demo Page
Configuration
You can print a sample of the document to check the printer’s performance.
Prints status of the printer, such as hardware configuration and network
information. Print this report to check whether optional accessories have been
correctly installed.
PCL Fonts List
PCL Macro List
PS Fonts List
Job History
Prints information on PCL fonts and samples of these fonts.
Prints a list of PCL macros.
Prints information on PS fonts and samples of these fonts.
Prints information on printing result, such as whether data from the computer has
been printed correctly. The status of a maximum of 22 jobs can be printed on the
Job History Report.
Use the control panel to set whether to print the Job History Report automatically
Error History
Prints information of up to the latest 42 errors that occurred in this printer.
Prints a print meter.
Print Meter
Stored Documents
Prints a list of documents stored in the printer when using the secure print and
sample print feature.
Printing Information Pages
Information pages are printed from the control panel.
1. Press the Menu button to display the Menu screen.
2. Press the Up Arrow or Down Arrow button until Information Pgs is displayed, and then
press the Forward Arrow or OK button.
3. Press the Up Arrow or Down Arrow button until the desired report/list is displayed, and
then press the OK button. The selected information page is printed.
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Description of Menu Items
Billing Meters
Displays the number of processed print jobs on the control panel. The meter is divided
according to the color modes.
Item
Description
Color Impressions
Black Impressions
Total Impressions
Displays the total number of pages printed in color.
Displays the total number of pages printed in black/white.
Displays the total number of pages printed.
See also:
Admin Menu
This menu contains these submenus:
•
•
•
•
•
•
•
Network Setup
USB Setup
System Setup
Maintenance Mode
PCL Setup
PostScript Setup
Control Panel
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Description of Menu Items
Network Setup
Specifies printer settings affecting jobs sent to the printer through a network port.
•
The settings in the Network Setup menu cannot be set when entering this menu during
printing.
•
You need to restart the printer to activate the new settings. After making the settings,
turn off the printer and then turn it on again.
Item
Description
Ethernet
Specifies the communication speed and the modes of Ethernet.
•
Auto (default)
Automatically changes between 10M Half Duplex, 10M Full Duplex, 100M
Half Duplex, and 100M Full Duplex.
•
•
•
•
10M Base Half
10M Base Full
100M Base Half
100M Base Full
TCP/IP
Specifies the settings to use the TCP/IP protocol.
Protocol
Set Enable when using the protocol. When Disable is selected, the protocol cannot be
activated.
•
•
•
•
•
•
•
•
•
•
•
LPR (default: Enable)
Port 9100 (default: Enable)
IPP (default: Enable)
SMB TCP/IP
SMB NetBEUI
FTP (default: Enable)
WSD (default: Enable)
SNMP (default: Enable)
Email Alerts (default: Enable)
CentreWare IS (default: Enable)
Bonjour (mDNS) (default: Enable)
IPP is displayed only when the optional multi protocol card is installed.
Host Access List
Reset Defaults
Specifies blocking the reception of data from certain IP addresses.
Initializes network data stored in NVM. The NVM is a nonvolatile memory that stores
the printer settings even after power off. Initializing the NVM will revert the value for
each item of the Wired Network menu to default.
Adobe Protocol
Specifies the PostScript communication protocol: Standard, BCP, TBCP, Binary, or
Auto.
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Description of Menu Items
USB Setup
Use USB Setup for setting the USB port’s status.
Item
Description
Port Status
Select either Enable or Disable.
Adobe Protocol
Specifies the PostScript communication protocol: Standard,
BCP, TBCP, Binary, or Auto.
System Setup
System Setup menu is used to make the printer operation settings, such as for alarm and
power saver mode.
Item
Description
PowerSaver Timer
Specify the transitional time to Power Saver between 5 and 60 minutes in increments
of 1 minute.
•
•
5 min. to 60 min. (default: 30 min.)
Audio Tones
Specifies whether to turn on the alarm when an error occurs in the printer. You cannot
adjust the sound volume.
•
•
•
•
•
•
•
•
•
Control Panel (default: Off)
Invalid Key (default: Off)
Machine Ready (default: Off)
Job Complete (default: Off)
Fault Tone (default: Off)
Alert Tone (default: Off)
Out of Paper (default: Off)
Low Toner Alert (default: Off)
Base Tone (default: Off)
Fault Time-Out
Time-Out
Sets the fault time-out function.
You can cancel a printing process when it goes beyond a set time period. Set the time
until the print job is canceled. When this timeout expires, the print job is canceled.
•
5 sec. to 300 sec. (default: 30 sec.)
Specifies the amount of time in increments of 1 second the printer waits for
additional data before it cancels the job.
•
Off
Cannot cancel.
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Description of Menu Items
Item
Description
Auto Log Print
Specifies whether to automatically print information about the printed data that has
been processed in the printer (Job History Report).
•
Off (default)
Select this if you do not want to print the Job History Report automatically
even if the number of print jobs exceeds 22.
•
On
Automatically prints a report when the number of print jobs reaches 22.
•
•
•
You cannot set this during printing.
You can print the Job History Report from the Information Pgs menu.
You need to restart the printer to activate the new settings. After making the
settings, turn off the printer and then turn it on again.
Print ID
Select this to print the user ID on a specified position.
•
•
•
•
•
Off (default)
User ID is not printed.
Top Left
Prints the user ID on the top left of the sheet of paper.
Top Right
Prints the user ID on the top right of the sheet of paper.
Bottom Left
Prints the user ID on the bottom left of the sheet of paper.
Bottom Right
Prints the user ID on the bottom right of the sheet of paper.
Print Text
Specifies whether the printer outputs PDL data, which is not supported by the printer,
as text when the printer receives it. Text data is printed on A4 or Letter size paper.
•
Off (default)
Does not print the received data.
•
On
Prints the received data as text data.
Banner Sheet
Specifies the settings for the banner sheet.
•
Insert Position (default: Off)
Selects the position to output the banner sheet from Off, Front, Back, and
Front & Back. When Off is selected, the banner sheet is not printed.
•
Specify Tray (default: Tray 1 (MPT))
Specifies the tray from which the banner sheet is output: Tray 1 (MPT), Tray
2, or Tray 3.
Tray 3 is displayed only when the optional sheet feeder is installed.
Odd Page 2 Sided
Start Up Page
Language
If the optional duplex mode is installed, use to select the process for the last odd page
in a 2-sided print job. Select either 1 Sided or 2 Sided.
Select On to print a Configuration page after starting the printer. Select Off to turn
this function off.
Specifies the language that is displayed on the control panel and Information pages.
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Description of Menu Items
Item
Description
RAM Disk
Allocates memory to the RAM Disk file system for the secure print, collating jobs, and
Sample print features.
•
Enable
Allocates memory for using the secure print and proof print features.
•
Disable (default)
Does not allocate memory for using the secure print and proof print features.
This item is displayed when at least 256 MB of memory are added.
Size Mismatch
Specifies the action to take when the driver paper size settings do not match the
control panel size settings.
•
Off (default)
Select this to display a message prompting you to load paper.
•
Larger Size
Select this to replace the paper with a longer size paper before printing in
100% magnification ratio.
•
•
Nearest Size
Select this to replace the paper with the nearest size paper before printing in
100% magnification ratio.
Tray 1(MPT) Feed
Select this to print on paper loaded in Tray 1 (MPT).
If a computer issues the instruction about paper selection, it overwrites this setting.
mm/inch
Set the units for the custom paper size to millimeters (mm) or inches.
•
•
millimeter (mm) (default)
The paper size is displayed in millimeters
inch (")
The paper size is displayed in inches.
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Description of Menu Items
Maintenance Mode
Use this menu to initialize the NVM, or to adjust the configurations for each type of paper.
Item
Description
FW Version
Displays the current firmware version.
Auto Regi Adjust
Adjust the color registration automatically. Selecting On adjusts the color registration
automatically. The default is On.
Adjust ColorRegi
•
•
•
Auto Adjust
Correct the color registration.
Color Regi Chart
Prints the correction chart.
Enter Number
Enter the number to correct the registration.
Init PrintMeter
Initialize NVM
Initializes the print meter.
Initializes the settings stored in the NVM except for the network settings. The NVM is
a nonvolatile memory that stores the printer settings even after the power is turned
off. After executing this function and restarting the printer, all the menu parameters
are reset to their default values.
•
•
You cannot execute this menu during printing.
You need to restart the printer to activate this setting. After making the setting,
turn off the printer and then turn it on again.
Clear Storage
Format HDD
Clears stored information.
Formats the hard drive.
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Description of Menu Items
PCL Setup
Specifies the settings for the PCL.
Item
Description
Paper Tray
Specifies the paper tray to be used for printing.
•
Auto (default)
The tray is selected automatically when print data is sent.
•
•
Tray 1 (MPT)
Tray 2
•
Tray 3
Paper Size
Specifies the paper size to be printed.
•
•
•
•
•
•
•
•
•
•
•
•
A4
B5
A5
8.5x11
8.5x13
8.5x14
7.25x10.5
Monarch Env
DL Envelope
C5 Envelope
Com 10 Env
New Custom Size
Orientation
2 Sided
The paper printing direction can be selected from Portrait and Landscape. The default
is Portrait.
Specifies the 2-sided printing settings:
•
2-Sided Print
Specifies whether to perform 2-sided printing. The default is Off.
•
Binding Edge
Specifies the binding direction from Flip Long Edge or Flip Short Edge.
The default is Flip Long Edge.
Font
Specifies the font used. The default is Courier.
Symbol Set
Font Size
Specifies the font for symbols. The default is ROMAN-8.
Specifies the font size. The default is 12.00. You can specify a value between 4.00 and
50.00 in increments of 0.25.
Font Pitch
Form Line
Quantity
Specifies the character spacing. The default is 10.00. You can specify a value between
6.00 and 24.00 in increments of 0.01.
Specifies the form line (the number of lines per form). The default is 60. You can
specify a value between 5 and 128 in increments of 1.
Specifies the copies to be printed between 1 to 999. The default is 1.
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Description of Menu Items
Item
Description
Image Enhance
Selects whether to perform image enhancement.
Image enhancement is a feature that makes the boundary line between black and
white smoother to decrease jags and enhance the visual appearance. The default is
On.
Hex Dump
Specifies whether to print the data sent from a computer in the ASCII code
corresponding to the hexadecimal notation format in order to check the data
contents. The default is Disable.
Draft Mode
Specifies whether to print in draft mode. The default is Disable.
Sets the line termination.
Line Termination
•
•
•
•
Off (default)
The line termination command is not added.
CR=CR, LF=LF, FF=FF
Add-LF
The LF command is added.
CR=CR-LF, LF=LF, FF=FF
Add-CR
The CR command is added.
CR=CR, LF=CR-LF, FF=CR-FF
CR-XX
The CR and LF commands are added.
CR=CR-LF, LF=CR-LF, FF=CR-FF
Default Color
Specifies the color mode to Color or Black. This settings is used when the color printing
mode setting is not specified for the print job that is sent to the printer.
•
Black (default)
Prints in black and white mode.
•
Color
Prints is the color mode.
PostScript Setup
Specifies the PostScript settings.
Item
Description
PS Error Report
PS Job Time-Out
Init PS Disk
Turns error reporting on or off.
Turns the time-out off, or selects the length of time before timing-out.
Initializes the HDD area that PostScript uses.
Selects a paper tray.
Paper Select Mode
Default Color
Sets the default as Color or Black.
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Description of Menu Items
Control Panel
Specifies whether to limit menu operations with a password to avoid changing the printer
settings by accident.
Item
Description
Panel Lock
Specifies whether to limit the menu operations with a password. Selecting On
requires the operator to enter the password. If On is set, then you must enter the
password to use the Admin Menu. The default is Off.
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Menu List
Menu List
The Menu Map helps you navigate the control panel menus. To print the Menu Map:
1. On the control panel, press the Menu button, select Information Pgs, and then press
the OK button.
2. Select Menu Map, and then press the OK button to print.
Note: Print the Menu Map to see other information pages available for printing.
Main operation and buttons on the control panel
Display/close the Menu
screen
Menu button
Switch between the menu
levels
Forward Arrow button (moves one level downwards) or
Back Arrow button (moves one level upwards)
Switch between menu or
items in the same level
Up Arrow button (displays the previous menu or item)
or Down Arrow button (displays the next menu or
item)
Move the cursor (_) of the
setting value the right or
left
Forward Arrow button (moves to the right) or Back
Arrow button (moves to the left)
Confirm setting
OK button
Reset settings to default
value
Press Up Arrow and Down Arrow button at the same
time.
See also:
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Print-Quality Problems
Print-Quality Problems
When the print quality is poor, select the closest symptom from the following table to
correct the problem.
If the print quality does not improve after carrying out the appropriate action, contact
Xerox Customer Support or your reseller.
Note: To enhance print quality, print cartridges for many models of equipment have been
designed to cease functioning at a predetermined point.
Symptom
Reason/Action
Faded printouts
Multiple colors faded:
•
The print cartridges are not Xerox print cartridges.
Verify that the print cartridges (C/M/Y/K) meet specifications, and replace
if necessary.
•
The paper is outside the recommended specification range.
Replace the media with a recommend size and type, and confirm that your
•
•
•
The paper is damp.
The transfer unit is old or damaged.
Replace the transfer unit.
The high-voltage supply is defective.
assistance.
Only one color faded:
•
Check the condition of the print cartridge, and replace as necessary.
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Print-Quality Problems
Symptom
Reason/Action
Stray black dots or white
areas (drop outs)
The paper is outside the recommended specification range.
Replace the paper with a recommended size and type, and confirm that your
The transfer unit is old or damaged.
Replace the transfer unit.
The print cartridges are not Xerox print cartridges.
•
•
Check the condition of the print cartridge, and replace as necessary.
Verify that the print cartridges (C/M/Y/K) meet specifications, and
replace if necessary.
Vertical black or color
streaks
Multiple colored streaks or lines:
•
The transfer unit, or fuser, is old or damaged.
Check the condition of the transfer unit and fuser, and replace as
necessary.
•
The print cartridges are not Xerox print cartridges.
Verify that the print cartridges (C/M/Y/K) meet specifications, and replace if
necessary.
Streak in only one color:
•
Check the condition of the print cartridge, and replace as necessary.
Verify that the print cartridge meets specifications, and replace if necessary.
Recurring smudges
Dirt in the paper path.
Print several blank sheets.
The paper is outside the recommended specification range.
Replace the paper with a recommended size and type, and confirm that your
The transfer unit, or fuser, is old or damaged.
Check the condition of the transfer unit and fuser, and replace as necessary.
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Print-Quality Problems
Symptom
Reason/Action
Toner smears when
rubbed
The paper is damp.
The paper is outside the recommended specification range.
Replace the paper with a recommend size and type, and confirm that your
The print cartridges are not Xerox print cartridges.
Verify that the print cartridges (C/M/Y/K) meet specifications, and replace if
necessary.
The fuser is old or damaged.
Replace the fuser.
Blank pages
Two or more sheets may be feeding at once.
Remove the paper stack from the tray, fan it, and reinsert it.
The print cartridges are not Xerox print cartridges.
Verify that the print cartridges (C/M/Y/K) meet specifications, and replace if
necessary.
The transfer unit is old or damaged.
Replace the transfer unit.
The high-voltage supply is defective.
assistance.
Hair-like marks appear in
or around black half-tone
printing Shadows appear
around areas of dense
black printing
The paper was left unwrapped for a long time (especially in a dry environment).
The paper is outside the recommended specification range.
Replace the paper with a recommended size and type, and confirm that your
The transfer unit is old or damaged.
Replace the transfer unit.
Color around the edge of
printing is incorrect
The color registration is incorrect.
Colored dots are printed
at regular intervals
(about 28 mm)
The print cartridge is dirty.
Clean the print cartridge.
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Print-Quality Problems
Symptom
Reason/Action
Partial blanks, creased
paper, or blotted printing
The paper is damp.
Replace the paper.
The paper is outside the recommended specification range.
The transfer unit, or fuser, is not installed correctly.
Reinstall the transfer unit and/or fuser.
The print cartridges are not Xerox print cartridges.
Verify that the print cartridges (C/M/Y/K) meet specifications, and replace if
necessary.
Condensation inside the printer causes partial blanks or creased paper.
Turn the printer on, and leave it on, for at least one hour to get rid of the
condensation. If the problems still occurs, see the Xerox Support website,
www.xerox.com/office/6280support, for assistance.
Vertical blanks
The laser is being blocked.
Remove the print cartridges and clean all debris from the laser len(s) with a lint
free cloth.
The transfer unit, or fuser, is old or damaged.
Check the condition of the transfer unit and fuser, and replace as necessary.
The print cartridges are not Xerox print cartridges.
•
Check the condition of the print cartridge, and replace as necessary.
Verify that the print cartridges (C/M/Y/K) meet specifications, and replace if
necessary.
Slanted printing
The paper guides in Tray 2, Tray 3, or Tray 1 (MPT) are not set correctly.
Reset the paper guides in Tray 2, Tray 3, or Tray 1 (MPT). See Loading Paper in
Horizontal bands,
approximately 22 mm
wide, appear vertically
every 73 mm
The print cartridge has been exposed to too much light; possibly from leaving
the front door open too long.
Replace the print cartridge.
Colors are blurry or there
is white area around
objects
Color to color alignment is not correct
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Color Registration
Color Registration
Color registration can be adjusted by the printer automatically, or you can manually adjust
it. Color registration should be adjusted any time the printer is moved.
Automatic Color Registration Adjustment
Use the following procedure to perform automatic color registration adjustment.
Note: An automatic color registration adjustment is performed every time a new print
cartridge is installed.
1. Press the Menu button to display the Menu screen.
2. Press the Up Arrow or Down Arrow button until Admin Menu is displayed, and then
press the Forward Arrow or OK button.
3. Press the Up Arrow or Down Arrow button until Maintenance Mode is displayed, and
then press the Forward Arrow or OK button.
4. Press the Up Arrow or Down Arrow button until Adjust ColorRegi is displayed, and then
press the Forward Arrow or OK button.
5. Press the Up Arrow or Down Arrow button until Auto Adjust is displayed, and then
press the Forward Arrow or OK button.
6. Press the OK button when Are you sure? is displayed.
The adjustment is complete when Ready is displayed on the control panel.
Manual Color Registration Adjustment
You can fine tune color registration by performing a manual adjustment of color
registration.
Printing the Color Registration Correction Chart
1. Press the Menu button to display the Menu screen.
2. Press the Up Arrow or Down Arrow button until Admin Menu is displayed, and then
press the Forward Arrow or OK button.
3. Press the Up Arrow or Down Arrow button until Maintenance Mode is displayed, and
then press the Forward Arrow or OK button.
4. Press the Up Arrow or Down Arrow button until Adjust ColorRegi is displayed, and then
press the Forward Arrow or OK button.
5. Press the Up Arrow or Down Arrow button until Color Regi Chart is displayed, then
press the OK button. The Color Registration Correction Chart is printed. When printing
is finished, the print screen is displayed again.
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Color Registration
Determining Values
From the lines to the right of the Y (yellow), M (magenta), and C (cyan) pattern, find the
values of the straightest lines.
When “0” is the value nearest the straightest line, you do not need to adjust the color
registration. When the value is not “0”, follow the procedure outlined in “Entering Values”.
Note: You can also use the densest colors of the grid to find the straightest lines. The colors
printed at the highest density are those next to the straightest lines.
Entering Values
Using the control panel, enter the values that you found in the Color Registration
Correction Chart to make adjustments.
1. Press the Menu button to display the Menu screen.
2. Press the Up Arrow or Down Arrow button until Admin Menu is displayed, then press
the Forward Arrow or OK button.
3. Press the Up Arrow or Down Arrow button until Maintenance Mode is displayed, then
press the Forward Arrow or OK button.
4. Press the Up Arrow or Down Arrow button until Adjust ColorRegi is displayed, then
press the Forward Arrow or OK button.
5. Press the Up Arrow or Down Arrow button until Enter Number is displayed, then press
the Forward Arrow or OK button.
6. Press the Up Arrow or Down Arrow button until you reach the value displayed on the
chart.
7. Press the Forward Arrow button once and move the cursor to the next value.
9. Press the OK button twice.
10. Press the Up Arrow or Down Arrow button until Color Reg Chart displays, then press
the Forward Arrow or OK button. The Color Registration Correction Chart is printed
with the new values. When printing is finished, the print screen is displayed again.
11. Color registration adjustment is complete when the straightest Y (yellow), M
(magenta), and C (cyan) lines are next to the “0” line.
If “0” is not next to the straightest lines, determine the values and adjust again.
Note: After printing the Color Registration Correction Chart, do not turn off the printer until
the printer motor has stopped running.
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Color Registration
Enabling/Disabling Automatic Color Registration
Use the following procedure to enable/disable automatic color registration when a new
print cartridge is installed.
1. Press the Menu button to display the Menu screen.
2. Press the Up Arrow or Down Arrow button until Admin Menu is displayed, and then
press the Forward Arrow or OK button.
3. Press the Up Arrow or Down Arrow button until Maintenance Mode is displayed, and
then press the Forward Arrow or OK button.
4. Press the Up Arrow or Down Arrow button until Auto Regi Adj is displayed, and then
press the Forward Arrow or OK button.
5. Press the Up Arrow or Down Arrow button to turn automatic color registration On or
Off.
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Run Black
Run Black
When a color laser printer runs out of toner, users are typically unable to print until a new
toner cartridge is installed. When a Phaser 6280 runs out of cyan, magenta, or yellow toner
it can still print in black and white. This feature is known as “Run Black.”
To activate Run Black mode if a color toner runs out in the middle of a print job:
1. Cancel the job.
2. Click File > Print > Preferences or Properties.
3. Click the Paper / Output tab, and under Output Color, select Black and White.
4. Resend your print job.
Note: All color toner cartridges must remain installed in the printer when switching to Run
Black mode.
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Troubleshooting
7
This chapter includes:
•
•
•
•
See also:
Troubleshooting video tutorials at www.xerox.com/office/6280support
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Paper Jams
Paper Jams
This section includes:
•
•
•
•
•
•
•
See also:
Preventing and Clearing Paper Jams
usage, and instructions for properly loading paper in the trays.
Caution: When removing jammed paper, make sure that no pieces of torn paper are left in
the printer. A piece of paper remaining in the printer can cause a fire. If a sheet of paper is
wrapped around the heat roller, or when clearing a jammed paper that is difficult or
impossible to see, do not try to remove it by yourself. Turn off the printer immediately, and
Warning: The fuser and the surrounding area are hot and can cause burns.
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Paper Jams
Paper Jams in Tray 1 (MPT)
Follow this procedure to remove paper jammed in Tray 1 (MPT).
1. Pull the jammed paper out of Tray 1 (MPT), and remove any remaining paper from the
tray.
6280-021
2. Close Tray 1 (MPT).
3. Push the button and open the front cover.
6280-022
Warning: Some components inside the printer, such as the fuser and surrounding area,
are hot and can cause burns.
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Paper Jams
4. Carefully remove any jammed paper in the printer. Confirm that there are no scraps of
paper left inside.
6280-023
Caution: Prolonged exposure to light may damage the print cartridge.
5. Close the front cover.
6. Remove the tray from the printer.
6280-024
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Paper Jams
7. Carefully pull out any jammed paper remaining inside the printer.
6280-025
8. Insert the tray into the printer and push until it stops.
6280-017
Caution: Do not use excessive force on the tray. Doing so could damage the tray or the
inside of the printer.
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Paper Jams
Paper Jams in the Paper Tray
Follow the procedure below to remove paper jammed in the paper tray.
1. Gently remove the tray from the printer.
6280-024
2. Remove all the jammed and/or creased paper from the tray.
6280-035
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Paper Jams
3. If there is jammed paper remaining inside the printer, pull it out carefully to avoid
tearing it.
6280-036
4. Press the button and open the front cover. Remove any scraps of paper remaining
inside the printer.
6280-022
Caution: Prolonged exposure to light may damage the print cartridge.
Warning: Some components inside the printer, such as the fuser and surrounding area,
are hot and can cause burns.
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Paper Jams
5. Close the front cover.
6280-027
6. Insert the tray into the printer, and push until it stops.
6280-017
Caution: Do not use excessive force on the tray. Doing so could damage the tray or the
inside of the printer.
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Paper Jams
Paper Jams at the Fuser
1. Press the button and open the front cover.
6280-022
2. Lift the levers at both ends of the fuser (1), and remove the jammed paper (2). If the
paper is torn, remove any scraps of paper remaining inside the printer.
Warning: Some components inside the printer, such as the fuser and surrounding area,
are hot and can cause burns.
6280-028
Caution: Prolonged exposure to light may damage the print cartridge.
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Paper Jams
3. Open the cover of the fuser and remove the jammed paper.
6280-029
4. Close the front cover.
6280-027
When Long Paper Jams
When long paper (longer than 356 mm) jams inside the printer, cut the paper as needed,
then remove it in the proper way depending on the place that the paper jam occurs.
Caution: If it is difficult to open the front cover, do not force it. Turn the power off
assistance.
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Paper Jams
Paper Jams at the Duplex Unit
1. Push the button and open the front cover.
6280-022
Warning: Some components inside the printer, such as the fuser and surrounding area,
are hot and can cause burns.
2. Carefully pull out the jammed paper from the duplex unit. If jammed paper cannot be
found, go to the next step.
6280-031
Caution: Prolonged exposure to light may damage the print cartridge.
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Paper Jams
3. Hold the knobs of the transfer unit as shown in the following illustration and open the
unit fully.
6280-032
4. Remove the jammed paper. Confirm that there are no scraps of paper left inside the
transfer belt unit.
6280-033
5. Close the transfer belt unit.
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Paper Jams
6. Close the front cover.
6280-027
Paper Jams in the Optional Sheet Feeder
1. Open the trays until you find the jammed paper.
6280-034
Note: Paper jammed in the lower tray can block the trays above it, preventing you from
opening them. Look for the jammed paper sequentially, starting with the lowest tray.
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Paper Jams
2. Remove all jammed and/or creased paper from the tray.
6280-035
3. Pull the jammed paper out carefully to avoid tearing it. If the paper is torn, confirm
that there are no scraps of paper remaining inside the printer.
6280-036
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Paper Jams
4. Push the button and open the front cover. Confirm that there are no scraps of paper
remaining inside the printer.
6280-037
Caution: Prolonged exposure to light may damage the print cartridge.
Warning: Some components inside the printer, such as the fuser and surrounding area,
are hot and can cause burns.
5. Close the front cover.
6280-038
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Paper Jams
6. Insert the trays into the printer. Push the trays in until they stop.
6280-039
Caution: Do not use excessive force on the tray. Doing so could damage the tray or the
inside of the printer.
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Problems With the Printer
Problems With the Printer
If you encounter a problem with your printer, use the following table to troubleshoot and
Warning: Never open or remove printer covers that are secured with screws unless
specifically instructed in the manual. A high voltage component can cause electric shock.
Do not try to alter the printer configuration, or modify any parts. An unauthorized
modification can cause smoke or fire.
Caution: Probable causes of trouble are that the printer, computer, server or other
hardware is not correctly set for the network environment you are using, or a printer
restriction has been exceeded.
Symptom
Reason/Action
No power
Is the power to the printer turned off?
Press the power button to the On position to turn on the power.
Is the power cord disconnected or not securely connected?
Turn off the power to the printer, and connect the power cord to the power
outlet again. Then, turn on the power to the printer.
Is the power cord connected to a power outlet with the correct voltage?
Connect the printer exclusively to a power outlet with a suitable voltage and
current rating.
Is the printer connected to an uninterruptable power supply?
Turn off the power to the printer, and connect the power cord to a suitable
power outlet.
Is the printer connected to a power strip shared with other high-power devices?
Connect the printer to a power strip that is not shared with other high-power
devices.
Cannot print
Is the light of the Ready indicator off?
If so, this printer is offline or in the menu setting mode. See Main Components
Is there a message displayed on the control panel?
Follow the message to correct the problem. See Control Panel Error Messages
Print job sent but the
light of the Ready
indicator is not blinking
or on
Is the interface cable disconnected?
Turn off the power and check the connection of the interface cable.
Is the protocol configured?
Check the port status of the interface. Make sure the protocol settings are
correctly configured in CentreWare IS. See the Online Help for CentreWare IS.
Is the computer environment correctly set up?
Check the computer environment, such as the print driver. See Network Basics
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Problems With the Printer
Symptom
Reason/Action
Error indicator is on
Is there an error message displayed on the control panel?
Check the displayed message and correct the error.
Error indicator is blinking An error that you cannot correct by yourself has occurred.
Record the displayed error message or error code, turn off the power, pull out
the power plug from the outlet. Refer to the Xerox Support website,
Light of the Ready
indicator is on and
blinking but there is no
print output
There are jobs remaining in the printer.
Cancel printing or force the remaining data to be printed.
To forcibly print the job, press the OK button. To cancel the job, press the
Cancel button.
Top section of printed
document is missing. The
top and side margins are
incorrect.
Are the paper tray guides in the correct positions?
Set the length guide and the width guides to the correct positions. See Loading
Check that the paper size on the print driver or the control panel is correctly set.
Check that the margin setting is correct on the print driver. (PCL only)
See the Online Help for the print driver.
Condensation has
occurred inside the
printer
Turn the printer on, and leave it on, for at least one hour to get rid of the
condensation. If the problem continues, refer to the Xerox Support website,
Paper cannot be fed.
Paper jams.
Multiple paper are fed.
Paper is fed at an angle.
Paper is wrinkled.
Is the paper correctly loaded?
Load the paper correctly. For labels, transparencies, or envelopes, fan them well
to allow air to enter between each sheet before loading. See Loading Paper in
Is the paper damp?
The paper used is not suitable.
Is the paper tray set correctly?
Push the paper tray completely into the printer.
Is the printer placed on a flat location?
Place the printer on a stable flat surface.
Are the paper tray guides set in the correct positions?
Paper is fed more than 1 sheet at a time.
Multiple feeding of paper may occur before the sheets of paper loaded in the
tray are used up. Remove the paper, fan it, and load again. Replenish paper only
when all the sheets of the loaded paper are used up.
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Problems With the Printer
Symptom
Reason/Action
Unusual noises
The printer is not level.
Reposition the printer on a flat, stable surface.
The paper tray is not inserted properly.
Push the paper tray completely into the printer.
There is a foreign object inside the printer.
Turn off the printer and remove the foreign object. Refer to the Xerox Support
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Problems With the Printer
Enabling Options
If your options are not working, do the following to enable the options:
PostScript Driver
1. To start, do the following:
•
•
Windows 2000-XP: Click Start > Settings > Printers and Faxes.
Windows Vista: Click Start > Printers.
Right-click the printer and select Properties.
2. Click the Device Settings tab.
3. Under Installable Options, select Available for the option that you want to enable.
4. Click the OK button.
PCL Driver
1. To start, do the following:
•
•
Windows 2000-XP: Click Start > Settings > Printers and Faxes.
Windows Vista: Click Start > Printers.
Right-click the printer and select Properties.
2. Click the Options tab.
3. Click the option you want to enable to highlight it.
4. In the Settings for field, select Available.
5. Click the OK button.
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Control Panel Error Messages
Control Panel Error Messages
This section describes the messages displayed on the control panel.
Messages About Supplies
Message
Condition/Reason/Action
Time to replace the fuser.
010-351
Replace the old fuser with a new one.
Replace Fuser
The fuser is not installed correctly or is not working correctly due to
damage or malfunction. Reinstall the fuser.
010-359
Fuser CRUM Error
The fuser is not installed.
Install the fuser.
010-317
Insert Fuser
*1
The XXX print cartridge is not installed correctly or is not working
correctly due to damage or malfunction.
XXX CRUM Error Restart
*2
Printer / Error 093 - NNN
Restart Printer
Reinstall the print cartridge. See Checking/Managing the Printer with
Sealing tape is still attached to the XXX print cartridge.
Remove the sealing tape from the displayed print cartridge.
Check Cartridge
XXX Cartridge
The transfer unit is not installed correctly or is not working correctly
due to damage or malfunction. Reinstall the transfer unit.
Insert Transfer Unit
The XXX print cartridge is not installed. Install the XXX print cartridge.
Insert XXX Cartridge
The transfer unit is not installed. Install the transfer unit.
Insert Transfer Unit
The XXX print cartridge is nearly empty.
Ready to Print
%S XXX Low
Replace Soon
Purchase a new print cartridge.
It is nearly time to replace the transfer unit.
Purchase a new transfer unit.
Ready to Print
Transfer Unit
Replace Soon
The print cartridge has become empty.
Replace XXX Cartridge
Replace the old print cartridge with a new one.
Time to replace the transfer unit.
Replace
Replace the old transfer unit with a new one.
Transfer Unit
*1
XXX indicates one of the following: the Yellow Toner (Y), Cyan Toner (C), Magenta Toner (M), or
Black Toner (K).
*2
NNN indicates a numeric value.
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Control Panel Error Messages
Messages About the Printer and Other Items
Message
Condition/Reason/Action
The printer’s internal temperature is too high.
Over Heat Please Wait /
The printer has been stopped. Wait 1 hour before restarting the
printer. Ensure the printer has adequate cooling space around it, and
that the cooling vents are not blocked.
Error 042-700 Please Wait
Tray 2 is pulled out. Push Tray 2 into the correct position.
Tray 3 is pulled out. Push Tray 3 into the correct position.
Paper is jammed inside Tray 1 (MPT), 2, or 3.
Tray Missing 024-946 /
Tray Missing Insert Tray 2
Tray Missing 024-947 /
Tray Missing Insert Tray 3
Jam at Tray 1 (MPT), 2, or 3
Check Tray 1 (MPT), 2, or 3
Open Door A
Remove the jammed paper. Open and close the front cover. See Paper
The front cover is open.
Close the front cover.
Door A Open
Close Door A
The user is not registered to print in color when using an
authentication function.
Disabled Function
Error 016-158
Contact your administrator.
When the configuration of the printer on the print driver does not
conform to the printer you are using, this message appears.
Invalid Job
Press OK Button
Error 016-799
Press the Cancel button to cancel the print job.
Make sure that the configuration of the printer on the print driver
conforms to the printer you are using.
The user is not registered to print on the printer when using an
authentication function.
Invalid User
Error 016-757
Contact the administrator.
The user has exceeded the limit on the number of pages that can be
printed when using an authentication function.
Limit Exceeded
Press OK Button
Contact the administrator.
The user is not registered to print on the printer when using an
authentication function.
Invalid User
Press OK Button
Contact the administrator.
Paper is jammed inside the printer.
Jam at Duplexer
Open Door A
Lift Transfer Unit
Press the button to open the front cover and remove the jammed
Paper is jammed inside the printer.
Open Door A
Press the button to open the front cover and remove the jammed
Remove Paper &
Check Paper Type
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Control Panel Error Messages
Message
Condition/Reason/Action
The printer memory is full and cannot continue processing the current
print job.
Out of Memory
Press OK Button
Error 016-718
Press the OK button to clear the message, cancel the current print job,
and conduct the next print job, if any.
Press the Cancel button to cancel the print job.
Press the Left Arrow button to open the Walk-Up Features menu and
delete the job being held.
if the problem has not been corrected, turn the printer off and then on
again.
To avoid this error in the future, do the following:
•
Delete unnecessary fonts, macros, and other data in printer
memory.
•
Install additional printer memory.
Error relating to PCL emulation problems has occurred.
PDL Error
Press the OK button to clear the message, cancel the current print job,
Press OK Button
Error 016-720
and conduct the next print job, if any.
Press the Cancel button to cancel the print job.
RAM disk memory is full and cannot continue processing the current
print job.
Disk Full
Press OK Button
Error 016-982
Press the OK button to clear the message, cancel the current print job,
and conduct the next print job, if any.
Press the Cancel button to cancel the print job.
Press the Left Arrow button to open the Walk-Up Features menu and
delete the current job.
To avoid this error in the future, do the following:
Reduce the number of print pages, such as splitting the print data.
Increase free memory space by deleting unnecessary data in the
RAM disk.
The printer’s internal temperature is too high.
Ready to Print %S
Over Heat
Turned Halfmode
Processing on the printer has been slowed down. When the internal
temperature falls, the processing speed will automatically increase.
The printer is in the custom toner mode.
Ready to Print %S
Non-Xerox Toner
Though some of the print cartridges reach the end of their lives, you
can continue printing.
Error NNN-NNN relates to printer problems.
Turn the printer off and then on.
Restart Printer
116-NNN*3
If the error continues, refer to the Xerox Support website,
The 550-Sheet Feeder (optional) is not installed correctly or is not
working correctly due to damage or malfunction.
550 Feeder Error
Restart Printer /
Error 072-215
Restart Printer
Reinstall the sheet feeder.
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Control Panel Error Messages
Message
Condition/Reason/Action
The Duplex Unit (optional) is not installed correctly or is not working
correctly due to damage or malfunction.
Duplexer Error
Restart Printer
Error 072-215
Reinstall the Duplex Unit.
Additional memory (optional) is not installed correctly or is not
working correctly due to damage or malfunction.
RAM Error
Restart Printer
Error 116-316
Reinstall the additional memory.
An unsupported additional memory (optional) is installed.
Replace the specified additional memory.
RAM Error
Restart Printer
Error 116-320
The correct paper is not set in Tray xxxx.
Load Tray 1 (MPT), 2, or 3
<Size> or <Type>
Set the following size, direction, and type of paper into the tray: XXXX.
xxx indicates the number of the tray or Tray 1 (MPT). See Loading
*3
NNN indicates a numeric value.
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Getting Help
Getting Help
This section includes:
•
•
•
•
Xerox provides several automatic diagnostic tools to help you produce and maintain print
quality.
Control Panel Messages
The control panel provides you with information and troubleshooting help. When an error
or warning condition occurs, the control panel displays a message informing you of the
problem.
PrintingScout Alerts
PrintingScout is a tool that is included on the Software and Documentation CD-ROM. It
automatically checks the printer status when you send a print job. If the printer is unable to
print your job, PrintingScout automatically displays an alert on your computer screen to let
you know that the printer needs attention.
PrintingScout is unavailable for Windows Vista.
Online Support Assistant
The Online Support Assistant is a knowledge base that provides instructions and
troubleshooting help to solve your printer problems. You can find solutions for print quality,
media jams, software installation, and much more.
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Getting Help
Web Links
Xerox provides several websites that offer additional help on your Phaser 6280 printer. A
set of Xerox links is installed in your web browser’s Favorites folder when you install the
Xerox printer drivers on your computer.
Resource
Link
Technical support information for your printer, includes
online Technical Support, Recommended Media List,
Online Support Assistant, driver downloads,
documentation, video tutorials, and much more:
Supplies for your printer:
A resource for tools and information, such as
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs:
Local sales and support center:
Printer registration:
Material Safety Data Sheets identify materials, and
provide information on safely handling and storing
hazardous materials:
(U.S. and Canada)
(European Union)
Information about recycling supplies:
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Cleaning the Printer
Cleaning the Printer
This section describes how to clean the printer in order to maintain it in good condition and
print clean printouts all the time.
Warning: Be sure to turn off and unplug the printer before accessing the interior of the
printer for cleaning, maintenance, or fault clearance. Access to a live printer’s interior can
cause electric shock.
Cleaning the Exterior
Clean the exterior of the printer about once a month. Wipe the parts with a wet but well-
wrung soft cloth. Then wipe with another dry soft cloth. For stubborn stains, apply a small
amount of neutral detergent, and gently wipe the stain off.
Note: Do not spray the detergent directly on the printer. The liquid detergent may enter
the printer through a gap and cause problems. Never use cleaning agents other than water
or neutral detergent.
Cleaning the Interior
After clearing paper jams or replacing the print cartridge, inspect the inside of the printer
before closing the printer covers.
Warning: Never touch a labeled area found on or near the heat roller in the fuser. You can
get burned. If a sheet of paper is wrapped around the heat roller, do not try to remove it by
yourself to avoid injuries or burns. Switch off the printer immediately. Refer to the Xerox
•
•
Remove any remaining pieces of paper.
Remove any dust or stains with a dry clean cloth.
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Ordering Supplies
Ordering Supplies
This section includes:
•
•
•
•
Certain consumables and routine maintenance items need to be ordered occasionally.
Each supply includes installation instructions.
Consumables
Genuine Xerox Print Cartridges (Cyan, Magenta, Yellow, and Black):
•
•
Standard capacity
High capacity
Note: Each print cartridge includes installation instructions on the box.
Note: To enhance print quality, print cartridges for many models of equipment have been
designed to cease functioning at a predetermined point.
Routine Maintenance Items
Routine maintenance items are printer parts that have a limited life and require periodic
replacement. Replacements may be parts or kits. Routine maintenance items are typically
customer replaceable.
•
•
•
Fuser
Transfer unit
Feed roller kit
When to Order Supplies
The control panel displays a warning when the supply nears its replacement time. Verify
that you have replacements on hand. It is important to order these supplies when the
messages first appear to avoid interruptions to your printing. The control panel displays an
error message when the supply must be replaced.
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Ordering Supplies
To order supplies, contact your local reseller or go to the Xerox Supplies website at
Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service
Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox
supplies not specified for this printer. The Total Satisfaction Guarantee is available in the
United States and Canada. Coverage may vary outside these areas; please contact your
local representative for details.
Recycling Supplies
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Managing the Printer
Managing the Printer
This section includes:
•
•
•
Checking/Managing the Printer with CentreWare IS
When the printer is installed in a TCP/IP environment, you can check printer status and
configure settings using a web browser on a network computer. You can also use
CentreWare IS to check the remaining volume of consumables and the paper loaded in this
printer.
Note: When using the printer as a local printer, you cannot use CentreWare IS. For details
about checking the status of a local printer, refer to Checking Printer Status with
The following browsers can be used with CentreWare IS:
•
•
Netscape 7 or later
Internet Explorer version 5 or later
Starting CentreWare IS
Use the following procedure to start CentreWare IS.
1. Launch your web browser.
2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
The CentreWare IS screen appears.
Using Online Help
For details regarding the items that can be set in each CentreWare IS screen, click the Help
button to display the Online Help.
Note: Clicking the Help button displays the online manual on the Xerox website.
Checking Printer Status with PrintingScout
PrintingScout is a tool that is installed with your Xerox printer driver. It automatically
checks the printer status when you send a print job. PrintingScout can check the paper size
that is loaded into the trays, the status of the output tray, and the remaining amount of
consumables, such as print cartridges.
Starting PrintingScout
Double-click the PrintingScout icon on the task bar or right-click the icon and select Select
Printer.
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Managing the Printer
If the PrintingScout icon is not displayed on the task bar, open PrintingScout from the Start
menu:
1. From the Start menu, select Programs, then Xerox Office Printing, then
PrintingScout, and then Activate PrintingScout.
2. The Select Printer screen appears.
For details about the functions of PrintingScout, refer to the Online Help.
Checking Printer Status Through E-mail
When connected in a network environment where sending and receiving of e-mail is
possible, the printer can send an e-mail report to specified e-mail addresses containing the
following information:
•
•
The network settings and the printer status
The error status which has occurred on the printer
Setting the E-mail Environment
Activate CentreWare IS, and on the Properties tab, configure the following settings
according to your e-mail environment. After configuring the settings on each screen,
always click Apply and turn off/on the printer to reboot. For details about each item, refer
to the Online Help for CentreWare IS.
Item
Item to be configured
Description
E-mail Alerts
SysAdmin E-mail Address Set the e-mail address to which notices about
changes in printer status or errors are sent.
Notification Items
StatusMessenger
Set the contents of the notices to send in the e-mail.
Port Status
Select Enable.
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Managing the Printer
Item
Item to be configured
Description
Protocol Settings >
E-mail
Printer’s E-mail Address,
SMTP Server Address,
Select appropriate settings for sending and receiving
e-mail.
SMTP Server Port
Number,
E-mail Send
Authentication,
Login Name,
Password,
SMTP Server Connection
Status,
POP3 Server Address,
POP3 Server Port
Number,
Login Name,
Password,
POP3 Server Check
Interval,
APOP Settings,
POP3 Server Connection
Status
Permitted E-mail Address When setting the permission for checking information
and changing the settings for an e-mail address, input
the e-mail address that is permitted to receive the e-
mail. If no address is input here, the printer receives e-
mails from all users.
Password
When setting the password for access to the printer
(both read only and read/write), check the Use
Password check box to set the password.
Checking the Printer Status with E-mail
This section describes cautions when sending e-mail to the printer to check the printer
status.
•
You can specify any title for the e-mail when checking the printer status or changing
the printer settings.
•
Use the commands described in the next section to create the text of the e-mail.
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Managing the Printer
Commands That Can Be Used in E-mail Text
Use each command according to the following rules.
•
Prefix all commands with “#”, and specify the #Password command at the top of the
e-mail.
•
•
Command lines without “#” are ignored.
Write one command on each line and separate each command and parameter with a
space or a tab.
When the same command is written two or more times in one e-mail, the second and
subsequent commands are ignored.
Command
Parameter
Description
#Password
Password
Use this command at the top of the e-mail when a password for
read only or full access is set. You can omit this command when
the password is not set.
#NetworkInfo
Set this when you want to check information on the network
settings list.
#Status
Set this when you want to check the printer status.
#SetMsgAddr
Recipient E-mail
address
Use this command to specify the e-mail address to which e-mail
reports are sent to. This command can only be used when the
full access password is specified by the #Password command.
Example of Commands
1. When the read only password is “ronly”, and to check the printer status:
#Password ronly
#Status
2. When the full access password is “admin”, and to set the recipient e-mail address to
#Password admin
#SetMsgAddr [email protected]
3. When the full access password is “admin”, and to set the recipient e-mail address to
“[email protected]”, then confirm the setting result on the network settings list:
#Password admin
#SetMsgAddr [email protected]
#NetworkInfo
Note: Describe the “#SetMsgAddr” command before the “#NetworkInfo” command. If
they are written in reverse, the information retrieved by the “#NetworkInfo” command
and the result of executing the “#SetMsgAddr” command may differ.
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Checking Page Counts
Checking Page Counts
The total number of printed pages can be checked at the control panel. Three meters are
available: Total Impressions, Color Impressions, and Black Impressions.
The billing meter counts the number of pages printed properly. Single side print (including
N-up) is counted as one impression, and 2-sided print (including N-up) is counted as two.
During duplex printing, if an error occurs after one side is printed properly, it is counted as
one.
When printing color data, that has been converted by using ICC profile on an application,
with the Color (Auto) setting, the data is printed by color even if it seems to be black and
white data on the monitor. In that case, Color Impressions is increased.
Note: Grayscale images printed with the composite black setting count as color pages,
because color consumables are used. This is the default setting on most printers.
When doing 2 sided printing, a blank page may be inserted automatically depending on
the settings on the application. In this case, the blank page is counted as one page.
Use the following procedure to check a meter:
1. Press the Menu button.
2. Press either the Up Arrow or Down Arrow button until Billing Meter is displayed, and
then press the Forward Arrow or OK button.
3. Press the Up Arrow or Down Arrow button until the desired meter is displayed.
4. After checking, press the Menu button.
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Moving the Printer
Moving the Printer
Carry out the following procedure when moving the printer.
The printer, configured with the optional accessories, paper trays, and consumables,
weighs 24.5 kg (54 lb.).
When moving the equipment, make sure that there are two or more persons carrying it.
When lifting the printer, be sure to observe the following points. Failure to do so may cause
the printer to fall and result in injuries.
Two persons, one facing the front of the printer (control panel) and the other facing the
back, should firmly grip the recessed areas on the bottom part of both sides of the printer.
Never try to lift the printer by gripping any other areas.
24.5 kg
54 lb.
6280-040
Warning: If the 550-Sheet Feeder (optional) has been installed, uninstall it before moving
the printer. If these are not fixed securely to the printer, they may fall to the ground and
cause injuries. For details on how to uninstall the options, refer to the instructions sheet
that is bundled with each option.
Note: The front side of this printer is heavier than the rear. Take note of this difference in
weight when moving the printer.
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Moving the Printer
1. Turn off the printer.
6280-007
2. Disconnect the power cord, interface cable, and any other cables.
6280-041
Warning: To prevent electric shock, never touch the power plug with wet hands. When
removing the power cord, make sure that you pull the plug and not the cord. Pulling the
cord can damage it, which can lead to fire or electrical shock.
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Moving the Printer
3. Remove any paper in the output tray and return the paper stopper to its original
position.
6280-042
4. Remove any paper in the Tray 1 (MPT), and then close the front cover. Keep the paper
wrapped and away from humidity and dirt.
6280-043
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Moving the Printer
5. Pull out the paper tray from the printer and remove any paper in the tray, and then
reinstall the tray. Keep the paper wrapped and away from humidity and dirt.
6280-024
6. Lift the printer and move it gently.
Note: If the printer is to be moved over a long distance, the print cartridges should be
removed to prevent toner from spilling and the printer should be packed inside a box.
6280-044
7. After transporting the printer, adjust the color registration before using it.
See also:
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Index
clearance
color registration
Numerics
enabling/disabling automatic
A
AutoIP
manually setting the printer’s IP
setting the printer’s IP address
configuration
automatic
connection
B
C
CentreWare IS
changing or modifying the printer’s IP
setting the printer’s IP address
control panel menus
changing the IP address using
checking printed pages
cleaning
custom paper
defining size
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Index
G
guidelines
D
DHCP
enabled by default on Phaser
manually setting the printer’s IP
setting the printer’s IP address
drivers
H
help
dynamically setting the printer’s IP
I
information
E
e-mail
enabling
error messages
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Index
IP address
manually setting the printer’s IP
media
changing or modifying using
unacceptable types, 48
menu settings
menus
messages
J
job
individual printing options
selecting printing options
meters
mode
modifying the IP address using
moving
L
loading paper
N
network
creating a Local Area Network
M
Macintosh
selecting printing options for an
Macintosh OS X version 10.3
maintenance
O
operating systems
managing
options
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Index
P
paper
damaging to the printer, 48
printer driver
unacceptable media types, 48
printer status
printing
print quality
custom paper
options
print status
printer
changing or modifying the IP address
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Index
selecting individual job printing options
selecting
printing options for an individual job
selecting printing preferences
setting
printing confidential document
PrintingScout
Status Messenger
R
regulatory information
supported paper sizes and weights
resources
S
T
safety
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Index
Tray 1 (MPT)
trays
Trays 2-3
troubleshooting
U
unacceptable paper and media, 48
usage guidelines
W
Windows
install printer drivers for Windows 2000
selecting printing options for an
X
Xerox
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