Xerox Printer Accessories SquareFold Trimmer User Manual

Version 2.0  
May 2009  
SquareFold® Trimmer Module  
User Guide  
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User Guide  
i
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Table of contents  
SquareFold Trimmer Module  
ii  
User Guide  
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Overview  
Introduction  
The SquareFold Trimmer Module is an optional finishing device  
that is used in conjunction with another optional finishing device  
that contains a booklet maker.  
Note  
The SquareFold Trimmer Module requires a finisher with a booklet  
maker attached.  
The SquareFold Trimmer Module:  
Receives the booklet from the booklet maker area of the finisher,  
Flattens the booklet spine, thereby reducing the booklet’s thickness and giving it the appearance of a perfect-  
bound book, and  
Trims/cuts away the face (edge) of the booklet, resulting in a neat finished edge.  
Tip  
Always refer to the Hints and Tips section of this manual before using the SquareFold Trimmer Module. The Hints and  
Tips section provides valuable information about setting up your jobs, which in turn ensures the best possible output for  
your print/copy jobs.  
Note  
The booklet is assembled and stapled in the booklet area of the finisher; therefore, the booklet enters the SquareFold  
Trimmer Module already assembled. Any adjustments to the image of the original and its placement on the booklet  
page must be done either from the machine’s UI or from your print driver.  
Tip  
You may want to run one or more test prints/copies before running larger jobs.  
User Guide  
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Overview  
SquareFold Trimmer Module  
Identifying the components  
Main components  
The main components consist of the following:  
1.  
Top Left Cover: Open this cover to remove paper jams. The  
square fold mechanism is found in this area.  
1.  
2.  
3.  
Top Right Cover: Open this cover to remove paper jams. The  
trimming mechanism is found in this area.  
2.  
Tip  
4.  
The top covers cannot be opened during normal operation or when the  
machine is idle. The covers can be opened only when an indicator is lit  
(refer to page 4) and a jam/fault occurs within the SquareFold Trimmer  
Module.  
5.  
Control Panel: The Control Panel consists of a mimic display, buttons, and various indicator lights. The control  
3.  
Booklet Output Tray: This tray receives square-fold booklet output from the finisher.  
4.  
5.  
Trimmer Waste Container: Collects scrap/waste from the trimmer. Pull open to remove and dispose of trimmer  
waste scraps.  
2
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SquareFold Trimmer Module  
Overview  
Paper path  
The booklet leaves the booklet area of the finisher and enters  
SquareFold Trimmer Module.  
1.  
3.  
6.  
5.  
4.  
2.  
2.  
1.  
The Booklet Exit sensor (in the SquareFold Trimmer Module)  
detects the lead edge (spine) of booklet and moves the booklet  
to square fold area.  
2.  
4.  
3.  
5.  
6.  
1.  
3.  
4.  
Once the booklet spine reaches the square fold area, the booklet  
is clamped and the square-folding operation begins.  
The booklet is flattened and the spine squared according to the square-fold setting indicated on the control panel.  
5. After the booklet is flattened and the spine squared, it is moved to the trimmer area.  
a. Based on the finished booklet size, the booklet is moved until the trail edge reaches the trimmer cutter.  
The trail edge is trimmed/cut (based on the finished booklet size entered for the Trimmer Mode Setting).  
b.  
6.  
The booklet then moves to the exit area where it is transported to the Booklet Output Tray.  
Tip  
Booklets exiting/leaving the SquareFold Trimmer Module may contain trim remnants/scraps from the previously  
trimmed booklet. This is due to static electricity build-up and is normal. If booklets contain trim remnants/scraps, simply  
remove and discard them.  
User Guide  
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Overview  
SquareFold Trimmer Module  
Control panel  
1b.  
2.  
1c.  
1.  
1a.  
2b.  
1d.  
2a.  
The Control Panel consists of the following:  
Fault indicators: These indicators light when a fault or jam occurs in a particular area of the SquareFold  
Trimmer Module.  
1.  
This indicator lights when a jam occurs as the booklet is leaving the exit area of the finisher.  
This indicator lights when a jam occurs in the square fold area.  
1a.  
1b.  
This indicator lights when a jam occurs in the trimmer area.  
1c.  
Tip  
If one of these indicators (1a, 1b, 1c) is lit, the top covers can be opened, and the jam/fault cleared; otherwise,  
during normal operation or when the machine is idle, the top covers cannot be opened. For information on  
This indicator lights when the Trimmer Waste Container is pulled out or when it is full.  
1d.  
Note  
The Square Fold options (as outlined below) are available from both the machine's User Interface (UI) and from your  
workstation's print driver for this machine. This is discussed in more detail in the section entitled "Square Fold options."  
Square Fold options: This area of the control panel contains the following:  
2.  
Settings button: Press this button to adjust the Square Fold setting; refer to the next item.  
2a.  
2b.  
4
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SquareFold Trimmer Module  
Overview  
Square Fold feature  
Accessing the Square Fold options  
The Square Fold feature can be selected for both your copy and network print jobs. Depending on the copy/print job,  
the Square Fold feature can be selected from either the machine's UI or from the print driver on your workstation.  
If your machine is connected to a print server, the Square Fold feature can also be selected at the print server for the  
selected job.  
Note  
The Square Fold feature is available only when your machine is connected to both a finisher with a booklet maker and  
the SquareFold Trimmer Module.  
To access the Square Fold feature, perform one of the following (as applicable for your copy or network print job):  
For copy jobs, perform the following:  
From the machine's UI select Copy and the Output Format tab.  
1.  
2.  
Select either Booklet Creation or Folding.  
- If using the Booklet Creation feature, continue to Step 3.  
- If using only the Folding feature, continue to Step 4.  
From the Booklet Creation screen, select On and Fold & Staple.  
3.  
- From the Booklet Creation - Fold & Staple screen, select either Fold Only or Fold & Staple.  
- To access the Square Fold feature, select the Booklet Trimming/Pressing button.  
Tip  
The term "Book Pressing" is used synonymously with the terms "Square Fold" or "Square Folding."  
Note  
The Square Fold (Book Pressing) feature and its related options are discussed in the section entitled "Square Fold  
options."  
From the Folding screen, select Single Fold.  
4.  
- Select Fold as a Set.  
- Select the Booklet Trimming/Pressing button to access the Square Fold (Book Pressing) feature.  
User Guide  
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Overview  
SquareFold Trimmer Module  
Network print jobs  
For network print jobs, the Square Fold feature can be accessed from the print driver options either from your  
workstation (before the job is submitted for printing) or at the print server (after the job is submitted for printing). To  
access the Square Fold feature for network print jobs, perform the following:  
For jobs on your workstation, continue to the next step.  
For jobs at the print server, continue to Step 3.  
1.  
2.  
From your workstation, open the desired job in its appropriate application (for example, Microsoft Word or Adobe  
Reader).  
Select File and Print.  
From the Print window, select the desired printer (with the SquareFold Trimmer Module attached to it),  
and then select Properties for that printer.  
Continue to Step 4.  
From the print server, open the Properties of the desired job:  
3.  
Double click on the job (from either the Hold or Printed Jobs queues).  
From the Properties window, go to the Finishing/Output tab.  
Continue to the next step.  
Ensure that the correct output tray is selected (Booklet Maker Tray).  
4.  
5.  
If necessary, ensure that the correct Stapling/Finishing/Folding features are selected.  
Select the desired Square Fold (Book Pressing) option. For information on each Square Fold option, continue to  
the section entitled "Square Fold options."  
6.  
Tip  
The term "Book Pressing" is used synonymously with the terms "Square Fold" or "Square Folding."  
6
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SquareFold Trimmer Module  
Overview  
Square Fold options  
The Square Fold (Book Pressing) options are found in the following areas:  
On the SquareFold Trimmer Module control panel  
On the machine's UI  
From the print server on the Properties window for a selected network print job, and  
From the Properties window of a selected print job on your workstation  
The Square Fold (Book Pressing) feature can be switched on or off based on user preference. When the feature is  
switched on, you can select one of five options depending on your requirements for the finished booklet job.  
Note  
For the remainder of this section, only the SquareFold Trimmer Module Control Panel and the machine's UI are shown.  
The descriptions given for each of the Square Fold options are applicable for both copy and network print jobs, and  
applies to any print server connected to the machine. To see the actual screens for each print server, go to the desired  
print server and follow the instructions given in the previous section entitled "Network print jobs."  
+2/Higher: Use this setting when you want the most amount of  
1.  
pressure applied to the spine of the booklet. The more pressure  
applied to the booklet, the more square the booklet spine will be. +2  
is the greatest amount of pressure that can be applied to the  
booklet.  
1.  
Additionally, you may want to select this setting when your finished  
2.  
booklet is five pages or less and on heavier weight paper (200 gsm or  
greater).  
3.  
4.  
5.  
+1/High: Use this setting when you want a greater amount  
2.  
of pressure applied to the spine of the booklet, but not as  
much pressure as the +2 setting uses.  
Cancel  
Save  
Booklet Trimming / Pressing  
Trimming  
Book Pressing  
Pressure Applied  
Paper Supply...  
Off  
On  
Off  
Higher  
Auto/Normal: This is the machine default setting and is  
Tray 1  
8.5 x 11"  
Plain  
On  
High  
3.  
4.  
used for most jobs.  
Normal  
Low  
Cut to Size  
Select a landscape paper  
and then adjust to the size  
you want to cut  
Lower  
-1/Low: Use this setting when you want less pressure  
applied to the spine of the booklet. The less pressure  
applied to the booklet, the more rounded the booklet spine  
will be.  
-2/Lower: Select this setting when your finished booklet is five pages or less and on lighter weight paper (100  
gsm or lower). -2 is the least amount of pressure that can be applied to the booklet.  
5.  
Choose the setting that best fits your needs for the booklet output.  
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Overview  
Note  
SquareFold Trimmer Module  
You may want to run one or more test prints/copies before running larger jobs.  
The following illustration shows two different booklets:  
one booklet which was square-folded and one booklet that  
was not square-folded.  
This booklet was not square-folded. It has a  
more rounded, thicker appearance to the  
spine of the booklet.  
This booklet was square-folded. The booklet  
spine is flattened and squared, giving it the  
appearance of a perfect-bound book.  
8
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SquareFold Trimmer Module  
Overview  
Trimmer feature  
Accessing the Trimmer options  
The Trimmer feature can be selected for both your copy and network print jobs. Depending on the copy/print job, the  
Trimmer feature can be selected from either the machine's UI or from the print driver on your workstation.  
If your machine is connected to a print server, the Trimmer feature can also be selected at the print server for the  
selected job.  
Note  
The Trimmer feature is available only when your machine is connected to both a finisher with a booklet maker and the  
SquareFold Trimmer Module.  
To access the Trimmer feature, perform one of the following (as applicable for your copy or network print job):  
For copy jobs, perform the following:  
From the machine's UI select Copy and the Output Format tab.  
1.  
2.  
Select either Booklet Creation or Folding.  
- If using the Booklet Creation feature, continue to Step 3.  
- If using only the Folding feature, continue to Step 4.  
From the Booklet Creation screen, select On and Fold & Staple.  
3.  
From the Booklet Creation - Fold & Staple screen, select either Fold Only or Fold & Staple.  
To access the Trimmer feature, select the Booklet Trimming/Pressing button.  
Note  
For information on each Trimmer option, continue to the section entitled "Trimmer options."  
From the Folding screen, select Single Fold.  
4.  
Select Fold as a Set.  
Select the Booklet Trimming/Pressing button to access the Trimmer feature.  
User Guide  
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Overview  
SquareFold Trimmer Module  
Network print jobs  
For network print jobs, the Trimmer feature can be accessed from the print driver options either from your workstation  
(before the job is submitted for printing) or at the print server (after the job is submitted for printing). To access the  
Trimmer feature for network print jobs, perform the following:  
For jobs on your workstation, continue to the next step.  
For jobs at the print server, continue to Step 3.  
1.  
2.  
From your workstation, open the desired job in its appropriate application (for example, Microsoft Word or Adobe  
Reader).  
Select File and Print.  
From the Print window, select the desired printer (with the SquareFold Trimmer Module attached to it),  
and then select Properties for that printer.  
Continue to Step 4.  
From the print server, open the Properties of the desired job:  
3.  
Double click on the job (from either the Hold or Printed Jobs queues).  
From the Properties window, go to the Finishing/Output tab.  
Continue to the next step.  
Ensure that the correct output tray is selected (Booklet Maker Tray).  
4.  
5.  
If necessary, ensure that the correct Stapling/Finishing/Folding features are selected.  
Select the desired Trimmer option. For information on each Trimmer option, continue to the section entitled  
"Trimmer options."  
6.  
10  
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SquareFold Trimmer Module  
Overview  
Trimmer options  
The Trimmer options are found in the following areas:  
On the machine's UI  
From the print server on the Properties window for a selected network print job, and  
From the Properties window of a selected print job on your workstation  
Tip  
Booklets exiting/leaving the SquareFold Trimmer Module may contain trim remnants/scraps from the previously  
trimmed booklet. This is due to static electricity build-up and is normal. If booklets contain trim remnants/scraps, simply  
remove and discard them.  
The Trimmer feature can be switched on or off based on user preference. When the feature is switched on, you can  
adjust the trim setting in 0.1 mm/0.003 9 in. increments depending on your requirements for the finished booklet job.  
Note  
For the remainder of this section, only the machine's UI is shown. The descriptions given for the Trimmer options are  
applicable for both copy and network print jobs, and applies to any print server connected to the machine. To see the  
actual screens for each print server, go to the desired print server and follow the instructions given in the previous  
section entitled "Network print jobs."  
Cancel  
Save  
Booklet Trimming / Pressing  
1.  
Touch the left/right arrow buttons to decrease or increase  
the trimmer setting. Adjustments are made in 0.1  
mm/0.003 9 in. increments.  
Trimming  
Paper Supply...  
Off  
Book Pressing  
Off  
Tray 3  
11 x 17"  
Plain  
On  
On  
2.  
The trimmer setting is based on:  
Cut to Size  
The number of sheets in the finished booklet,  
The finished booklet width size (such as 8.5 in./210  
mm or 5.5 in/149 mm),  
195.8  
213.8  
2.  
1.  
0
mm  
The media type (coated/uncoated, glossy, etc.),  
and  
The media weight  
Tip  
Important!: You may have to experiment with various settings in order to determine the best settings for your  
particular job. Also, you may want to run one or more test prints/copies before running larger jobs in order to ensure  
the best possible booklet output.  
Note  
Trim settings cannot be adjusted to remove less than 2 mm (0.078 in.) or more than 20 mm (0.787 in.) of edge  
material from the booklet. Adjustments less than 2 mm (0.078 in.) may produce poor trim quality, and adjustments  
greater 20 mm (0.078 in.) will result in no trimming to the booklet edge.  
Choose the setting that best fits your needs for the booklet output.  
User Guide  
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Overview  
Tip  
SquareFold Trimmer Module  
The following table shows various scenarios using different paper weights, media types, and trim setting selections. Use  
this table as a guideline when selecting a trim setting for your specific job. The settings shown in the following table  
are provided as examples and are not meant to represent every possible job scenario; again, use this table as a  
guideline only.  
Scenario  
number  
Paper Size  
Finished booklet  
size  
Paper weight  
(lbs./g/m²)  
Approximate Trim  
setting (mm)  
Number of  
pages in finished  
booklet  
8.5 x 11 in./A4 (210 x  
297 mm)  
5.5 x 8.5 in./149 x 210  
mm  
20 lbs./75g/m²  
24 lbs./90 g/m²  
32 lbs./120 g/m²  
130  
125  
135  
20  
14  
10  
1
2
3
5.5 x 8.5 in./149 x 210  
mm  
8.5 x 11 in./A4 (210 x  
297 mm)  
8.5 x 11 in./A4 (210 x  
297 mm)  
5.5 x 8.5 in./149 x 210  
mm  
8.5 x 11 in./A4 (210 x  
297 mm)  
5.5 x 8.5 in./149 x 210  
mm  
20 lbs./75g/m²  
80 lbs./120 g/m²  
20 lbs./75g/m²  
24 lbs./90 g/m²  
24 lbs./90 g/m²  
80 lbs./216 g/m²  
20 lbs./80 g/m²  
24 lbs./90 g/m²  
125  
135  
172  
170  
200  
205  
210  
210  
10  
12  
6
4
5
8.5 x 11 in./A4 (210 x  
297 mm)  
5.5 x 8.5 in./149 x 210  
mm  
8.5 x 14 in./B4 (250 x  
353 mm)  
8.5 x 7 in./250 x 176.5  
mm  
6
8.5 x 14 in./B4 (250 x  
353 mm)  
8.5 x 7 in./250 x 176.5  
mm  
6
7
11 x 17 in./A3 (297 x  
420 mm)  
8.5 x 11 in./A4 (210 x  
297 mm)  
14  
5
8
11 x 17 in./A3 (297 x  
420 mm)  
8.5 x 11 in./A4 (210 x  
297 mm)  
9
11 x 17 in./A3 (297 x  
420 mm)  
8.5 x 11 in./A4 (210 x  
297 mm)  
22  
8
10  
11  
11 x 17 in./A3 (297 x  
420 mm)  
8.5 x 11 in./A4 (210 x  
297 mm)  
11 x 17 in./A3 (297 x  
420 mm)  
8.5 x 11 in./A4 (210 x  
297 mm)  
80 lbs./120 g/m²  
80 lbs./120 g/m²  
80 lbs./216 g/m²  
80 lbs./210 g/m²  
28 lbs./ 105 g/m²  
80 lbs./120 g/m²  
205  
220  
215  
210  
220  
210  
10  
6
12  
13  
14  
15  
16  
17  
12 x 18 in./305 x 458 6 x 9 in./152 x 229 mm  
mm  
12 x 18 in./305 x 458 6 x 9 in./152 x 229 mm  
mm  
5
12 x 18 in./305 x 458 6 x 9 in./152 x 229 mm  
mm  
4
12 x 18 in./305 x 458 6 x 9 in./152 x 229 mm  
mm  
16  
14  
12 x 18 in./305 x 458 6 x 9 in./152 x 229 mm  
mm  
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Hints and tips  
Printing full-page images on booklets  
When using full-page images, ensure that the finished  
booklet size accommodates any full-page images, and that  
when the booklet is trimmed, these images are not  
truncated. Refer to the illustration.  
1.  
2.  
This booklet has preprinted front and back covers with  
1.  
a full-page image. It was printed on 8.5 x 14 in./B4  
paper. The front cover, which was trimmed, displays the  
entire image.  
This same booklet was printed on 8.5 x 11 in./A4 paper.  
2.  
The image on the front cover is truncated after  
trimming it.  
Before you print/copy any booklet job, you should consider your whole job, including the following:  
What is the desired size of the finished booklet?  
Does the booklet contain full-page images?  
Are you using preprinted covers with full-page images?  
Are you trimming the booklet?  
Do you need to shift any full-page images in order to ensure they fit on the finished booklet?  
These are important questions which can affect the output of your booklet jobs, especially if you are using full-page  
images and trimming the booklet edges.  
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Hints and tips  
SquareFold Trimmer Module  
Follow these tips  
Follow these tips to ensure you get your desired output:  
Always run one or more test prints of your job before running a larger output quantity.  
Review your test prints for truncated images/text.  
If any images/text need shifting:  
Use the various selections from your application’s print driver; refer to your print driver’s Help information,  
and/or  
Use the various selections from the machine’s UI for the booklet creation and image shift features; refer to  
your machine’s user guide for more information  
Remember: it may take one or more test prints/copies before you achieve your desired output.  
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Problem solving  
Jam clearance  
Tip  
The top covers cannot be opened during normal operation or when  
the machine is idle. The covers can be opened only when an indicator  
Trimmer Module.  
If a jam occurs, the machine stops printing, and a message may be  
displayed on the User Interface (UI).  
Clear any paper jams  
that may occur along the  
paper path  
Tip  
To determine if the jam/fault is within the finisher or with the SquareFold Trimmer Module, always begin your  
troubleshooting with the SquareFold Trimmer Module.  
Use the following procedure to clear the jam or fault and resume printing:  
1.  
Follow the instructions displayed on the machine's UI.  
2. If instructed by the machine's UI, open the Top Left Cover and the Top Right Cover of the SquareFold Trimmer  
Module.  
Look for any jammed booklets within the SquareFold Trimmer Module paper path and remove them.  
3.  
4.  
Check for loose trim scraps along the paper path and remove them.  
Close the Top Left and Right Covers.  
5.  
6.  
Empty the Trimmer Waste Container.  
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Problem solving  
SquareFold Trimmer Module  
7.  
8.  
9.  
Ensure that the Trimmer Waste Container is completely pushed in/closed.  
Ensure that all covers on the SquareFold Trimmer Module are closed.  
If the SquareFold Trimmer Module Control Panel and/or the machine’s UI indicate there is a still a jam, recheck  
the SquareFold Trimmer Module (steps 1-8).  
10.  
11.  
If necessary, open the finisher to look for jams/faults along the finisher path.  
Follow the instructions displayed on the machine’s UI to resume printing/copying.  
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SquareFold Trimmer Module  
Problem solving  
Fault Codes  
If a jam/fault occurs in the SquareFold Trimmer Module, the machine’s UI displays a jam/fault message. The following  
table provides a list of fault codes for the SquareFold Trimmer Module and a list of related finisher fault codes.  
Tip  
The top covers cannot be opened during normal operation or when the machine is idle. The covers can be opened only  
Fault code  
Possible cause  
Recommended solution  
Jam/fault with the SquareFold Trimmer  
Module  
1.  
Open the Top Left and Right Covers of the SquareFold  
Trimmer Module.  
2. Carefully remove all sheets and paper scraps from jam  
clearance areas.  
3. Close the SquareFold Trimmer Module Top Left and Right  
Covers.  
4. Check the Trimmer Waste Container:  
If full, empty the container and reinsert it into the  
SquareFold Trimmer Module.  
If the container is partially pulled out, push it  
completely in.  
5. If necessary, follow any remaining instructions on the  
machine’s UI.  
6. If fault persists, repeat Steps 1-5; if fault persists after that,  
call for service.  
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Problem solving  
SquareFold Trimmer Module  
Fault code  
Possible cause  
Recommended solution  
1.  
Jam or communication error  
with the SquareFold  
Trimmer Module  
Power off/on the copier/printer.  
2. If fault persists, call for service.  
1.  
Jam/fault with the  
SquareFold Trimmer Module  
Open the Top Left and Right Covers of the SquareFold  
Trimmer Module.  
2. Carefully remove all sheets and paper scraps from jam  
clearance areas.  
3. Close the SquareFold Trimmer Module Top Left and Right  
Covers.  
4. Check the Trimmer Waste Container:  
If full, empty the container and reinsert it into the  
SquareFold Trimmer Module.  
If the container is partially pulled out, push it  
completely in.  
5. If machine’s UI continues to reflect a fault/jam, open the  
finisher and remove any jams.  
Close the finisher cover(s).  
6. Follow the instructions shown on the machine’s UI to  
resume printing/copying.  
18  
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SquareFold Trimmer Module  
Fault code  
Problem solving  
Possible cause  
Recommended solution  
1.  
A top cover is open.  
Open the Top Left and Right Covers of the SquareFold  
Trimmer Module.  
2. Close the SquareFold Trimmer Module Top Left and Right  
Covers.  
3. If fault persists, power off/on the copier/printer.  
4. If fault persists, call for service.  
1.  
The Trimmer Waste Container is full or  
has a fault.  
Pull open the container and empty any trimmer scraps from  
it.  
2. Reinsert the container into the SquareFold Trimmer Module.  
3. Ensure that the container is fully pushed in, and that the  
indicator light is not lit.  
4. If fault persists, repeat Steps 1-3.  
5. If fault persists, power off/on the copier/printer.  
6. If fault persists, call for service.  
1.  
Booklet Tray on the SquareFold  
Trimmer Module is full.  
Remove any booklets from the tray.  
2. If fault persists, power off/on the copier/printer.  
3. If fault persists, call for service.  
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Problem solving  
Fault code  
SquareFold Trimmer Module  
Possible cause  
Recommended solution  
If machine’s UI continues to reflect a fault/jam, open the  
finisher and remove any jams.  
1.  
Finisher jam/fault  
Close the finisher cover(s).  
2. Follow the instructions shown on the machine’s UI to  
resume printing/copying.  
3. If necessary, power off/on the copier/printer.  
4. If fault persists, call for service.  
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Technical data  
Specifications  
Physical characteristics  
SquareFold Trimmer Module size:  
50 in. (1271. 4 mm) width x 28.5 in. (724.3 mm) depth x 22 in. (558.8 mm)  
height  
Weight:  
209 lb. (95 kg)  
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Technical data  
SquareFold Trimmer Module  
22  
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© 2009 Xerox Corporation. All rights reserved.  
Xerox®, the sphere of connectivity design, and SquareFold® are trademarks of Xerox Corporation in the United States and/or other  
countries.  
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