CopyCentre
C123/C128
WorkCentre
WorkCentrePro
123/128
M123/M128
System Administration Guide
ME3243E4-1
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Table of Contents
Table of Contents
Table of Contents.....................................................................................3
Power On/Off..........................................................................................16
Powering On......................................................................................16
Powering Off......................................................................................17
Cabling ...................................................................................................17
Modes.....................................................................................................18
All Services........................................................................................19
Features.............................................................................................19
Job Status..........................................................................................20
System Controls.....................................................................................32
System Settings .....................................................................................33
Changing the Settings .......................................................................33
Resident Fonts .......................................................................................36
PCL Resident Fonts...........................................................................36
NetWare Installation...............................................................................43
Installation Procedure........................................................................43
Network Communication Setup .........................................................43
NetWare Setup..................................................................................44
Workstation Setup .............................................................................45
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Table of Contents
Test Print ...........................................................................................45
UNIX TCP/IP..........................................................................................47
Information Checklist..............................................................................47
UNIX TCP/IP Installation........................................................................48
Installation Procedure........................................................................48
Network Communication Setup.........................................................49
Workstation Setup .............................................................................50
Test Print ...........................................................................................55
Printing...................................................................................................55
Solaris/HP-UX ...................................................................................55
SunOS...............................................................................................57
Printer Status .........................................................................................59
Solaris/HP-UX ...................................................................................59
SunOS...............................................................................................60
-C Option................................................................................................61
EtherTalk...............................................................................................67
Information Checklist..............................................................................67
EtherTalk Installation..............................................................................68
Installation Procedure........................................................................68
Network Communication Setup.........................................................68
Workstation Setup .............................................................................70
Test Print ...........................................................................................70
Information Checklist..............................................................................71
SMB Installation .....................................................................................73
Installation Procedure........................................................................73
Network Communication Setup.........................................................73
Workstation Setup .............................................................................75
Test Print ...........................................................................................75
Changing the Settings............................................................................75
Procedure..........................................................................................75
Setting Format of config.txt................................................................76
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Table of Contents
TCP/IP (LPD or Port9100) Installation ...................................................80
Installation Procedure........................................................................80
Network Communication Setup .........................................................81
Workstation Setup .............................................................................82
Parallel Port Installation..........................................................................86
Installation Procedure........................................................................86
Parallel Port Communication Setup...................................................86
Workstation Setup .............................................................................87
USB Port Installation ..............................................................................90
Installation Procedure........................................................................90
USB Port Communication Setup .......................................................91
Workstation Setup .............................................................................91
IPP Installation .......................................................................................94
Installation Procedure........................................................................94
Network Communication Setup .........................................................95
Workstation Setup .............................................................................96
CentreWare Internet Services Environments.........................................98
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Table of Contents
CentreWare Internet Services Installation..............................................99
Installation Procedure........................................................................99
Network Communication Setup.........................................................99
Using CentreWare Internet Services to Configure Settings on the Machine102
Ethernet...........................................................................................102
Parallel.............................................................................................103
USB .................................................................................................103
EtherTalk .........................................................................................104
SMB (Microsoft Networking)............................................................104
NetWare ..........................................................................................105
TCP/IP.............................................................................................106
LPD and Port9100...........................................................................107
SNMP ..............................................................................................107
IPP...................................................................................................108
E-mail ..............................................................................................109
HTTP ...............................................................................................111
UPnP ...............................................................................................111
SSDP...............................................................................................112
LDAP ...............................................................................................112
12 E-mail ..................................................................................................115
E-mail Overview...................................................................................115
Information Checklist............................................................................116
E-mail Installation.................................................................................117
Installation Procedure......................................................................117
Network Communication Setup.......................................................118
Test Mail..........................................................................................120
13 Scanning Services .............................................................................123
Scanning Overview ..............................................................................123
Scanning with the machine..............................................................124
Scan to Mailbox Setup .........................................................................127
Information Checklist.......................................................................127
Scan to Mailbox Environments........................................................128
Installation Procedure......................................................................128
Network Communication Setup.......................................................128
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Scan using Template (Network Scanning) Setup.................................130
Information Checklist .......................................................................130
Scan using Template Environments................................................131
Installation Procedure......................................................................131
Network Communication Setup .......................................................131
Remote Authentication Setup (If Required).....................................133
Scan to FTP/SMB Setup ......................................................................136
Information Checklist .......................................................................136
Scan to FTP/SMB Environments.....................................................136
Installation Procedure......................................................................137
Network Communication Setup .......................................................137
14 Internet Fax.........................................................................................139
iFax Overview.......................................................................................139
iFax Environments................................................................................140
iFax Installation ....................................................................................140
Installation Procedure......................................................................140
Network Communication Setup .......................................................141
Test iFax..........................................................................................144
15 Problem Solving.................................................................................145
16 Glossary..............................................................................................163
17 Index....................................................................................................167
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Table of Contents
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1 Before Using the Machine
Welcome to the Xerox family of CopyCentre/WorkCentre products.
This System Administration Guide provides detailed information, technical
specifications and procedures for using the integral features of the machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox website for
on-line solutions and support.
If you require further assistance, contact our experts at the Xerox Welcome Center. A
local representative telephone number may have been provided when the product was
installed. For convenience and future reference, please record the telephone number
in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center:
1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
When you call the Welcome Center you will need the serial number which is located on
the left side of the machine behind Cover A, as shown in the diagram.
For your convenience, record the serial number in the space below.
Serial Number:
Keep a record of any error messages. This information helps us solve problems faster.
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1 Before Using the Machine
Conventions
This section describes the conventions used throughout this System Administration
Guide. In this guide, you will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 is synonymous with the
machine.
Key Operator/System Administrator
Key Operator describes the person who is responsible for hardware maintenance.
System Administrator refers to the person who sets up the network, installs the print
drivers, and manages software.
Orientation
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper long edge feed into a paper tray, place the paper with one of the long edges on
the left-hand side and one of the short edges toward the front of the tray.
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder. The long edges appear on the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper short edge feed into a paper tray, place the paper with one of the short edges on
the left-hand side and one of the long edges toward the front of the tray.
LEF Orientation
SEF Orientation
Paper feed direction
Paper feed direction
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Conventions
Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option
categories on the screen. They are also used when referring to file and folder names
on a PC.
For example:
• Select [System Settings] on the [System Administrator Menu] screen.
• Close [config.txt] and then open the [drivers] folder.
Text in <Angle Brackets>
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on
the control panel or symbols on the power switch label.
For example:
• Press the switch to the <I> position to switch the machine on.
• Press the <Log In/Out> button on the control panel.
Italic Typeface
The Italic typeface is used to indicate references to other sections and chapters.
For example:
Machine Status – page 25.
Cautions
Cautions are statements that suggest the possibility of mechanical damage as a result
of an action.
For example:
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
Notes
Notes are statements that provide additional information.
For example:
NOTE: It is recommended that you change the password from the default one. For
further assistance, contact your Xerox Welcome Center.
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1 Before Using the Machine
Related Information Sources
The following additional sources of information are available for the machine.
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 Quick Reference Guide
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide
• The On-line Help systems (Print Drivers and CentreWare Utilities)
• The CentreWare Utilities Documentation (HTML)
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MachineComponents
2 Product Overview
This chapter gives an overview of the features and functions of the machine and
enables familiarity with the device network installation.
Detailed information is provided through the following sections.
Machine Components – page 13
Power On/Off – page 16
System Settings – page 33
Resident Fonts – page 36
Machine Components
The following diagrams show the standard and optional components of the machine.
Configuration may vary depending on the model.
Document Feeder
Document Glass
(under the Document Feeder)
Control Panel
Touch Screen
Duplex Module (Optional)
On / Off Switch
Center Output Tray
Front Cover
Tray 5 (Bypass Tray)
Tray 1
Tray 2
Two Tray Module (Optional)
Tray 3
Tray 4
NOTE: Depending on the configuration, the Document Glass Cover is attached
instead of the Document Feeder. Two optional paper trays can be attached.
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2 Product Overview
Finisher Tray
Finisher (Optional)
Tray 4
Tray 3
Tandem Tray Module (Optional)
TEL
Located on the back of the machine. Connect a telephone to this jack if required.
LINE 1
Located on the back of the machine. Connect a telephone cable to this jack. Then
connect the other end to the wall jack.
Finisher
Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000
sheets of 20 lb bond or 80 g/m2 paper in Letter/A4 size or smaller.
Duplex Module
Allows you to make double-sided copies. The Duplex Module can be used when paper
is supplied from Tray 1, 2, 3, or 4. For more information, refer to 2 Sided in the Copy
chapter of the User Guide.
Paper Trays 3 & 4
At the base of the machine, the following optional trays will be available, depending on
the configuration.
• Two Tray Module – Can be added to the standard 2-tray configuration. Each tray
can hold 500 sheets of 20 lb bond or 80 g/m2 paper.
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Services and Features
• Tandem Tray Module – Can be added to the standard 2-tray configuration to provide
high volume paper sources. Tray 3 can hold a maximum of 800 sheets of 20 lb bond
or 80 g/m2 paper in Letter or A4 size, long edge feed. Tray 4 can hold 1,200 sheets
of 20 lb bond or 80 g/m2 paper in Letter or A4 size. The Tandem Tray Module is
referred to as “TTM” in this manual.
Services and Features
The machine has various features and provides valuable services. The following
description outlines the features and explains the options on the <All Services> screen.
NOTE: The arrangement of icons for the services and features displayed on the
screen can be changed by the Key Operator.
1. Press the <All Services> button
on the control panel.
2. Use the scroll buttons to switch
between screens.
3. Select the required service.
Copy
Allows you to copy documents in various ways. For example, you can produce output
which has been reduced or enlarged to a different size, or copy two or four independent
documents onto one sheet of paper. For more information, refer to the Copy chapter of
the User Guide.
E-mail
Allows you to send scanned documents by e-mail in various ways. For example, you
can set the density for scanning, or specify the file format for saving the documents.
For more information, refer to the Scan/E-mail chapter of the User Guide.
Fax/Internet Fax
Allows you to fax documents in various ways. For example, you can send documents
in a reduced or enlarged format, or specify destinations using the Address Book or
speed dialing features. Internet Fax (iFax) allows you to send and receive faxes over
the Internet or intranet. iFax provides reduced cost of transmissions as compared with
the use of a conventional phone line. After scanning documents, you can send scanned
data by e-mail, and can also receive scanned data in an e-mail attachment sent from
an iFax compatible machine. For more information, refer to the Fax/Internet Fax
chapter of the User Guide.
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2 Product Overview
Network Scanning
Allows you to scan documents and store them as electronic documents on a file server
on the network by selecting a job template which has various assigned parameters.
You can retrieve the stored electronic documents by accessing the file server from a
PC. For more information, refer to Job Templates - Network Scanning in the Scan/E-
mail chapter, and Job Template in the CentreWare Internet Services chapter of the
User Guide.
Scan to Mailbox
Enables the confidential mailbox or polling feature by storing the scanned documents
in private mailboxes. For more information, refer to Save in: - Scan to Mailbox in the
Scan/E-mail chapter of the User Guide.
Scan to FTP/SMB
Allows you to scan and store documents to specified destinations using the FTP or
SMB protocol. For more information, refer to Save in: - Scan to FTP/SMB in the Scan/
E-mail chapter of the User Guide.
Check Mailbox
Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to
change or release linkage with a job flow sheet and execute the linked job flow sheets.
For more information, refer to the Check Mailbox chapter of the User Guide.
Stored Programming
Allows you to store programming for a job to a job number using the Stored
Programming feature. For more information, refer to the Stored Programming chapter
of the User Guide.
Setup Menu
Allows you to set or change the following features from this screen: Mailbox, Stored
Programming, Job Flow sheets, Address Book, Group Send, Comment, and Paper
Type. For more information, refer to the Setups chapter and the Stored Programming
chapter of the User Guide.
Power On/Off
Powering On
Make sure that the machine is connected to a suitable power supply and that the power
plug is firmly connected to the electrical outlet and the power input connector on the
machine.
The machine is ready to make copies about 12 seconds after powering on varies with
machine configuration. For more information, refer to Machine Specifications in the
Specifications chapter of the User Guide.
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Cabling
1. Press the power switch to the
<I> position.
NOTE: If the machine does not start
up, check that the RESET button on
the back of the machine is in the
reset position.
Powering Off
When you switch off the machine, if it is equipped with the optional hard disk, it remains
on for approximately 10 seconds while it stores files and prepares for shutdown. The
machine then shuts down completely.
NOTE: Wait at least 20 seconds between powering the system on and off. Failure to
do this could cause damage to the hard disk.
Cabling
Interface Ports
The machine has multiple interface ports as shown in the following diagram.
Parallel Port
Ethernet Port
USB Port
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Ethernet 10BASE-T/100BASE-TX
The machine is compatible with SMB, lpd, EtherTalk, NetWare, IPP, HTTP, DHCP,
SMTP, POP, DDNS, RARP, and Port9100. It supports T connector as a standard
feature.
There are three Ethernet interface options available on the touch screen: 10BASE-T,
100BASE-TX and AUTO. 10BASE-T and 100BASE-TX support 10 Mbps and 100
Mbps respectively. When AUTO is selected, the machine detects the communication
speed automatically when powered on and adjusts its setting accordingly.
EtherTalk, NetWare, and TCP/IP protocols that use Ethernet can be switched
automatically according to the applied transmission protocol.
NOTE: EtherTalk will function when the optional PostScript Kit is installed.
Parallel (IEEE 1284) Host Connection
One parallel interface is provided for the print use as standard on the machine, which
enables direct connection to the host computer.
This high-speed Centronics port, conforming to IEEE 1284, allows two-way
communication between a computer and the machine. Use a full-pitch connector.
IEEE1284 (that supports nibble and ECP) is complied for the print use on the standard
configuration. For data input via Centronics, Adobe Communication Protocol is
supported. Adobe Communication Protocol is compatible with four modes: Raw,
Standard, Binary, TBCP.
NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional)
has been installed.
USB 2.0 (Universal Serial Bus)
USB 2.0 is supported for the print use on the standard configuration and is used as an
input port for printing data. This is compatible with Full Speed (12 Mbps), and High
Speed (480 Mbps), but not applied to Low Speed (1.5 Mbps).
Modes
Use the mode buttons to access the screens which allow you to select features, monitor
the status of jobs and obtain general information on the machine.
There are two mode buttons on the machine.
• Job Status
• Machine Status
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Modes
NOTE: These buttons do not respond when the machine is in the System Settings
mode.
<All Services>
button
<Features>
button
<Job Status>
button
<Machine Status> button
All Services
Use this button to access all the services available on the machine.
NOTE: The arrangement of service icons displayed on the screen can be changed by
the Key Operator.
1. Press the <All Services> button
on the control panel.
2. Use the scroll buttons to switch
between screens.
Features
Use this button to go back one previous screen. If you are using the [Job Status] screen
or [Machine Status] screen, press the <Features> button to return to the previous copy,
fax, or scan feature screen. The copy, fax, or scan feature screen does not change,
even if you press this button while you are in one of these screens. In this case, use
the <All Services> button to select the copy, fax, or scan feature screen.
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2 Product Overview
Job Status
Use this button to check the progress of a job, or display the log and detailed
information on completed jobs. The newest job will be displayed at the top of the list. It
can also check, delete, or print the documents in the public mailbox of the machine.
Use the scroll buttons to switch between screens.
1. Press the <Job Status> button
on the control panel.
Press the <Features> or <All
Services> button at any time to
exit.
<Job Status>
button
2. Select the required option.
For more information on each button, refer to the following.
Completed Jobs – page 22
Stored Documents – page 22
Current and Pending Jobs
This feature allows you to view incomplete jobs that are waiting, in progress or
suspended. You can see job attributes, or promote/delete the job. Select a job from the
list to display detailed information on the job or to promote/delete it.
1. Press the <Job Status> button
on the control panel.
2. Select the [Current and Pending
Jobs] tab.
3. Use the scroll buttons to switch
between screens.
4. Select a job to cancel or promote as required.
Doc. No. – Job Type
Identifies each job by job number and type.
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Modes
Status
Displays the status of the job, such as copying, printing and scanning.
Remote Terminal/Contents
Displays the name of the recipient for a fax job, the paper size for a copy job, or the box
number for a scan job, etc.
Progress
Displays the current and total number of pages in a job that is printing, scanning,
sending, or receiving.
Job Screen
Use this feature to select a job from the list to display detailed information on the job or
to promote/delete it. The content of screen and the buttons displayed will vary
depending on service type and job status.
Stop
Cancels jobs that are being processed or on hold.
Promote Job
Promotes a job in the list to be processed immediately after the one being processed.
The promoted job will be marked with an arrow in the job list on the [Current and
Pending Jobs] screen.
Last Original
Select this option to finish scanning.
Next Original
Select this option if you have another document to scan.
Start
Starts scanning the next document or prints a job being held on the machine.
Print Waiting Jobs
Select this option to print the jobs waiting in the incomplete jobs queue.
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2 Product Overview
Completed Jobs
This feature allows you to view the finished jobs in the machine. To see the job
attributes, select a job in the list to display detailed information on the next screen. The
contents of each screen may differ depending on the type or status of the job.
1. Press the <Job Status> button
on the control panel.
2. Select the [Completed Jobs] tab.
3. Use the scroll buttons to switch
between screens.
Doc. No. – Job Type
Identifies each job by job number and type.
Status
Displays the status of the job, such as completed, cancelled, shutdown, etc.
Remote Terminal/Contents
Displays the name of the recipient for a fax job, the paper size for a copy job, or the box
number for a scan job, etc.
Status
Displays the number of printed, scanned, sent, or received pages. For cancelled jobs,
the status will be blank.
Stored Documents
This feature allows you to check locally stored documents in [Charge Print], [Secure
Print], [Sample Print], [Delayed Print], and [Public Mailbox]. User actions are required
for outputting or deleting these documents.
NOTE: The jobs displayed in [Charge Print], [Secure Print], [Sample Print], and
[Delayed Print] are sent from a PC using the print driver. For more information, refer to
PCL Driver Online Help.
1. Press the <Job Status> button
on the control panel.
2. Select the [Stored Documents]
tab.
3. Select the required option.
Charge Print
The print jobs that failed authentication (i.e., a wrong user ID and/or password was
entered in the print driver) when the Authentication feature is enabled are stored or
cancelled as specified in [Charge Print Settings].
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Modes
If the machine receives a document without a user ID or no user ID is specified in the
print driver, the saved document will be listed as [(No User ID)].
The settings for Charge Print are set up by the Key Operator. For more information,
refer to Charge Print Settings in the Setups chapter of the User Guide.
1. Select [Charge Print] on the
[Stored Documents] screen.
• Refresh – Brings the information up to date.
• Go to – Use this field to specify the Charge Print number to be displayed at the top
of the screen. You can set the number within the range of 1 to 200 using the scroll
buttons.
• Document List – Displays the log-in screen after selecting a user ID from the list.
Enter the required user ID to display the stored documents.
– Delete - Deletes a document.
– Print - Prints a document selected in the list. You can select whether or not to
delete the stored documents after printing.
Secure Print
A secure print job requires a user ID and a password registered in the machine to print
or delete the stored document. A user ID and a password can be specified from the
print driver.
1. Select [Secure Print] on the
[Stored Documents] screen.
• Refresh – Brings the information up to date.
• Go to – Use this field to specify the Secure Print number to be displayed at the top
of the screen. You can set the number within the range of 1 to 200 using the scroll
buttons.
• Document List – Displays the password input screen after selecting a user ID from
the list. Enter the password to display the stored documents.
– Select All – Selects all documents in the list.
– Delete – Deletes a document.
– Print – Prints a document selected in the list. You can select whether or not to
delete the stored documents after printing.
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2 Product Overview
NOTE: If you have forgotten the password, contact the Key Operator. The Key
Operator can access the stored documents without entering a password.
Sample Print
A sample print job allows you to print one set of a document prior to printing the whole
quantity. You can choose whether or not to print more sets after checking the print
result. A user ID and a password are required to access the stored document, and the
number of copies can be specified from the print driver.
1. Select [Sample Print] on the
[Stored Documents] screen.
• Refresh – Brings the information up to date.
• Go to – Use this field to specify the Secure Print number to be displayed at the top
of the screen. You can set the number within the range of 1 to 200 using the scroll
buttons.
• Document List – You can select a user ID from the list and this option to display the
documents for the corresponding user ID specified in the print driver. Use the
following options to output or delete the documents:
– Select All – Selects all documents in the list.
– Print – Prints a document selected in the list. After printing, the documents are
deleted.
– Delete – Deletes a document selected in the list.
Delayed Print
The documents with the start time for printing as specified from the print driver can be
stored in the machine. You can confirm or output the stored documents before the
specified time. You can also delete the stored job.
1. Select [Delayed Print] on the
[Stored Documents] screen.
• Refresh – Brings the list up to date.
• Print – Prints a document selected in the list.
• Delete – Deletes a document selected in the list.
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Modes
Public Mailbox
Allows you to confirm, output, or delete the documents in a public mailbox on the
machine.
For more information, refer to Save in: - Public Mailbox in the Fax/Internet Fax chapter
of the User Guide.
1. Select [Public Mailbox] on the
[Stored Documents] screen.
• Refresh – Brings the list up to date.
• Select All – Selects all the documents in the [Public Mailbox].
• Print – Prints a document selected in the list.
• Delete – Deletes a document selected in the list.
Machine Status
This feature allows you to check the machine status, the billing meter, the status of the
toner cartridge or print various reports.
1. Press the <Machine Status>
button on the control panel.
Press the <Features> or <All
Services> button at any time to
exit.
<Machine Status> button
2. Select the required option.
For more information on each tab, refer to the following.
Billing Meter/Print Report – page 28
Consumables – page 31
Faults – page 31
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2 Product Overview
Machine Status
This screen allows you to view the general information on the machine and the status
of paper trays and the hard disk, or change the print mode or fax receiving mode.
1. Press the <Machine Status>
button on the control panel.
2. Select the [Machine Status] tab.
3. Select the required option.
Machine Information
Allows you to view user support information, serial number of the machine, as well as
the machine configuration and the software version.
1. Select [Machine Information] on
the [Machine Status] screen.
• Machine Configuration – Displays the [Machine Configuration] screen. You can view
the status of the machine components.
• Software Version – Displays the [Software Version] screen. You can identify the
software versions of the components of the machine.
Paper Tray
Allows you to check the status of each paper tray including the bypass tray and the
optional Tandem Tray Module. It also displays the size, type, and remaining amount of
media in each tray.
1. Select [Paper Tray] on the
[Machine Status] screen.
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Modes
Overwrite Hard Disk
Displays the overwriting status of the hard disk.
NOTE: This option is displayed if the feature is enabled in the System Settings.
1. Select [Overwrite Hard Disk] on
the [Machine Status] screen.
Print Mode
Allows you to change the default printer mode and emulation parameter settings.
For the lists of emulation parameters and their values, refer to Emulation Parameters
in the Print chapter of the User Guide.
1. Select [Print Mode] on the
[Machine Status] screen.
• Off-line – Sets the printer mode to off-line.
• On-line – Sets the printer mode to on-line.
• PCL Emulation – Displays the [PCL Emulation] screen. Use this feature to set
parameter values for PCL emulation, which allows you to print documents without
using print driver software on your PC.
• PDF – Displays the [PDF] screen. Use this feature to set parameter values and a
password for PDF direct printing, which allows you to bypass driver software and
send a PDF file directly to the machine.
– Setup – Allows you to set parameter values for PDF direct printing.
– Password – Allows you to enter a password to restrict access to PDF direct
printing.
Fax Receiving Mode
Allows you to set the fax reception mode: Manual Receive or Auto Receive.
1. Select [Fax Receiving Mode] on
the [Machine Status] screen.
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2 Product Overview
• Manual Receive – Starts receiving a fax or polling after you have answered the call
and confirmed it is a fax.
• Auto Receive – Receives a fax automatically.
Billing Meter/Print Report
This screen allows you to view the billing meter information, and also specify the output
sequence for various reports and lists.
1. Press the <Machine Status>
button on the control panel.
2. Select the [Billing Meter/Print
Report] tab.
3. Select the required option.
Billing Meter
Allows you to view the total number of prints made on the machine using the [Current
Meter Reading]. You can also view the serial number.
1. Select [Billing Meter] on the
[Billing Meter/Print Report]
screen.
User Account Billing Meter
Allows you to view the number of per session and total impressions of copying or
scanning made for a user account, the impression limit set for the account, and the
available balance.
NOTE: This button is displayed with Key Operator access.
1. Select [User Account Billing
Meter] on the [Billing Meter/Print
Report] screen.
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Modes
Print Report/List
Allows you to print various reports and lists for each service.
1. Select [Print Report/List] on the
[Billing Meter/Print Report]
screen.
• Job Status/Activity Report – Displays the [Job Status/Activity Report] screen. Select
a report option and press the <Start> button on the control panel to output the
following.
– Job History Report – Lists the jobs recorded on the machine.
– Activity Report – Lists the results of the fax transmissions.
– Error History Report – Lists the errors that occurred in the machine.
– Stored Document List – Lists the documents stored in mailboxes for printing,
scanning, and faxing. Also displays the fax jobs queued on the machine.
• Copy Mode Settings – Displays the [Copy Mode Settings] screen. Select an option
and press the <Start> button to output the following.
– Settings List – Common Items
• Print Mode Settings – Displays the [Print Mode Settings] screen. Select an option
and press the <Start> button to output the following.
– Setting List – Common Items
– PCL Settings List
– PCL Form List
– PDF Settings List
– TIFF Settings List
– TIFF Logical Printer List
– PS Logical Printer List
– Fonts List
– PostScript Fonts List
• Scan Mode Settings – Displays the [Scan Mode Settings] screen.
– Settings List – Displays the following options on the right hand side. Select an
option and press the <Start> button to output the list.
[Setting List - Common Items]/[Extended Features Settings List]/[Domain List]
– Job Template List – Displays the list of job templates that can be used on the
machine. For more information on job templates, refer to Job Templates in the
CentreWare Internet Services chapter of the User Guide and the CentreWare
Network Scanning Services Manual.
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– Address Book – Displays ten [Address Book] options on the right hand side. Each
option represents 50 addresses, giving 500 in total. Select one or more options
and press the <Start> button to output the lists.
• Fax Mode Settings – Displays the [Fax Mode Settings] screen.
– Settings List – Displays the following options on the right hand side. Select an
option and press the <Start> button to output the list.
[Setting List - Common Items]/[Box Selector List]/[Extended Features Settings
List]/[Domain List]
– Address Book – Displays ten [Address Book] options, [Group Send], and [Select
All] on the right hand side. Each [Address Book] option represents 50 addresses,
giving 500 in total. Select one or more [Address Book] options and/or the [Group
Send], or [Select All], and press the <Start> button to output the lists.
– Comments List – Select this option and press the <Start> button to output this list.
– Billing Data List – Displays the billing data for fax jobs. Select this option and
press the <Start> button to output this list.
NOTE: This option is displayed with Key Operator access.
• Mailbox List – Displays the [Mailbox List] screen.
– Mailbox List – Displays ten [Mailbox] options and the [Select All] button, on the
right hand side. Each [Mailbox] option represents 50 mailboxes, giving 200 in
total. Select one or more [Mailbox] options or [Select All], and press the <Start>
button to output the lists.
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Modes
• Job Counter Report – Displays the [Job Counter Report] screen. Select this option
and press the <Start> button to output this list.
– Job Counter Report
– Auditron Administration – Displays the [Auditron Administration] screen. Select
the type of service on the left and the required user account numbers, and press
the <Start> button on the control panel to output the list. The multiple user
account numbers can be selected, or check the [Select All (0001 - 0500)] check
box to select all account numbers.
NOTE: This button is displayed with Key Operator access.
Consumables
This screen allows you to view toner usage and the status of cartridges.
1. Select the [Consumables] tab on
the [Machine Status] screen.
Faults
This screen allows you to output a report of recent errors, the date and time of the
errors, the error codes, and the status of each error. The status is either active or
cleared.
1. Press the <Machine Status>
button on the control panel.
2. Select the [Faults] tab.
3. Select [Error History Report] and
press the <Start> button on the
control panel to output the
report.
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2 Product Overview
System Controls
The following diagram shows the names and functions of the buttons on the control
panel.
1
2
3
4
5
6
7
13
12
8
11 10
9
Button
Function
1
<Log In/Out>
Displays the log-in screen to enter the [System Administrator
Menu] screen, or when the Authentication feature is enabled. Also,
if you press this button to display the log-in screen when you are
already logged in, you will be logged out of the machine.
2
3
<Help>
This button is non-functional on this machine.
<Language>
Changes the languages displayed on the touch screen.
NOTE: Certain characters may be garbled when you change
languages.
4
5
<Power Saver>
(green light)
Indicates whether the machine is in power saver mode. Also
cancels Low Power Mode or Sleep Mode.
<Clear All>
Resets to the default settings and displays the first screen for the
current pathway.
6
7
<Interrupt>
<Stop>
Temporarily interrupts a job for programming a priority job.
Suspends or cancels a job depending on the job type. When
multiple jobs are being processed, all the jobs will be suspended or
cancelled. Selecting [Stop] on the [Job Status] screen stops only
the selected job.
8
<Start>
Starts or resumes a job.
Enters speed dial codes.
9
<Speed Dial>
<C>
10
Deletes a numeric value or the last digit entered, and replaces the
current value with a default value. Also cancels suspended jobs.
11
<Dial Pause>
Inserts a pause while dialing a fax number.
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SystemSettings
Button
Function
12
13
<*(asterisk)>
Indicates the special character used in a fax number and
designates a group code. Also allows you to specify an F Code or a
password.
<All Services>
Displays the [All Services] screen for selection of all the available
services on the machine.
Button names and icons used on the control panel may differ depending on the country
of purchase.
System Settings
During manufacture this machine is pre-programmed with default settings which can
be customized using the System Settings. The System Settings can be accessed via
the <Log In/Out> button. The following set up categories are available.
• Common Settings
• Copy Settings
• Network Mode Settings
• Print Mode Settings
• Scan Mode Settings
• Fax Mode Settings
• E-mail/iFax Settings
• Mailbox Settings
• Application Communication Settings
NOTE: CentreWare Internet Services is software that enables you to display,
configure and change the settings of the machine by using a browser on a computer
instead of the machine's control panel. For more information, refer to the CentreWare
Internet Service chapter of the User Guide.
Changing the Settings
User ID and password are required to change the settings. The default user ID and
password for the System Administrator are "11111" and "x-admin" respectively. It
allows you to access the System Settings described in this chapter.
NOTE: You are advised to change the password from the default one. For further
assistance, contact your Xerox Welcome Center.
Follow these steps to change the default settings:
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2 Product Overview
1. Press the <Log In/Out> button
on the control panel.
<Log In/Out> button
2. Enter the default user ID “11111”
using the numeric keypad. If the
Authentication feature is
enabled, you may be required to
enter a password. The default
password is "x-admin".
3. Select [Confirm] on the [System
Administrator Login] screen.
4. Select [System Settings] on the
[System Administrator Menu]
screen.
5. Select [System Settings] on the
[System Settings] screen.
6. Select [Common Settings] on
the [System Settings] screen.
7. Select the required option and
customize to meet your needs.
8. Select [Save].
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SystemSettings
NOTE: The appearance of the touch screens may differ slightly depending on the
model and configuration. However, feature descriptions and functionality described
here remain the same.
Ethernet Port
The Ethernet port is the default interface used on the machine.
If you need to change the speed setting of the Ethernet port, perform the following
steps:
1. Select [System Settings] on the
[System Settings] screen.
screen, refer to Changing the
Settings on page 33.
2. Select [Network Settings] on the
[System Settings] screen.
3. Select [Protocol Settings] on the
[Network Settings] screen.
4. Select [Ethernet Setting] and
[Change Settings].
5. Set up the port speed.
6. Select [Save].
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2 Product Overview
Auto (10BASE-T/100BASE-TX)
Detects the transmission speed automatically at power on and adjusts itself
accordingly.
100BASE-TX (Full Duplex)
Sets the transmission speed to 100 Mbps (Full Duplex).
100BASE-TX (Half-Duplex)
Sets the transmission speed to 100 Mbps (Half-Duplex).
10BASE-T (Full Duplex)
Sets the transmission speed to 10 Mbps (Full Duplex).
10BASE-T (Half-Diplex)
Sets the transmission speed to 10 Mbps (Half-Duplex).
Resident Fonts
PCL Resident Fonts
One of the fonts in the following table can be selected as the default font for the
machine. Other bitmap and scalable fonts can be downloaded with print jobs sent to
the machine using print drivers. The default is used when a font is not defined in the
PCL job stream. The PCL versions used are PCL5e and PCL6.
You can view the PCL fonts by printing the Fonts List. For more information on how to
print the list, refer to Machine Status chapter of the User Guide.
Value
Description
Value
Description
0
1
2
3
4
5
6
7
8
9
CG Times
41
Times New Bold
CG Times Italic
42
43
44
45
46
47
48
49
Times New Bold Italic
Symbol
CG Times Bold
CG Times Bold Italic
Univers Medium
Wingdings
Line Printer
Univers Medium Italic
Univers Bold
Times Roman
Times Italic
Univers Bold Italic
Univers Medium Condensed
Times Bold
Times Bold Italic
Helvetica
Univers Medium Condensed Italic 50
Univers Bold Condensed 51
10
Helvetica Oblique
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ResidentFonts
Value
Description
Value
Description
11
Univers Bold Condensed Italic
Antique Olive
52
Helvetica Bold
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
Helvetica Bold Oblique
CourierPS
Antique Olive Italic
Antique Olive Bold
CG Omega
CourierPS Oblique
CourierPS Bold
CG Omega Italic
CG Omega Bold
CG Omega Bold Italic
Garamond Antiqua
Garamond Kursiv
Garamond Halbfett
Garamond Kursiv Halbfett
Courier (default)
Courier Italic
CourierPS Bold Oblique
SymbolPS
Palatino Roman
Palatino Italic
Palatino Bold
Palatino Bold Italic
ITC Bookman Light
ITC Bookman Light Italic
ITC Bookman Demi
ITC Bookman Demi Italic
Helvetica Nscroll
Courier Bold
Courier Bold Italic
Letter Gothic
Helvetica Nscroll Oblique
Helvetica Nscroll Bold
Helvetica Nscroll Bold Oblique
New Century Schoolbook Roman
New Century Schoolbook Italic
New Century Schoolbook Bold
Letter Gothic Italic
Letter Gothic Bold
Albertus Medium
Albertus Extra Bold
Clarendon Condensed
Coronet
New Century Schoolbook Bold
Italic
34
35
36
37
38
39
40
Marigold
75
76
77
78
79
80
ITC Avant Garde Book
Arial
ITC Avant Garde Book Oblique
ITC Avant Garde Demi
Arial Italic
Arial Bold
ITC Avant Garde Demi Oblique
ITC Zapf Chancery Medium Italic
ITC Zapf Dingbats
Arial Bold Italic
Times New
Times New Italic
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2 Product Overview
Symbol Set
One of the following symbol sets can be selected as the default symbol set. The default
symbol set is used when a symbol set is not defined in the PCL job stream.
Code
Value
Short Display
Long Display
8U
277
ROMAN-8
Roman 8 (default)
0N
2N
5N
6N
10U
11U
26U
12U
17U
9J
14
ISO L1
ISO 8859-1 Latin 1
ISO 8859-2 Latin 2
ISO 8859-9 Latin 5
ISO 8859-10 Latin 6
PC-8
78
ISO L2
174
206
341
373
853
405
565
298
308
629
293
180
234
330
394
202
269
173
501
53
ISO L5
ISO L6
PC-8
PC-8 DN
PC-775
PC-850
PC-852
PC-1004
PC-8 TK
WIN L1
WIN L2
WIN L5
DESKTOP
PS TEXT
MC TEXT
MS PUB
MATH-8
PS MATH
PI FONT
LEGAL
ISO-4
PC-8 DN
PC-775
PC-850
PC-852
PC-1004 (OS/2)
PC Turkish
9T
19U
9E
Windows 3.1 Latin 1
Windows 3.1 Latin 2
Windows 3.1 Latin 5
DeskTop
5T
7J
10J
12J
6J
PS Text
MC Text
Microsoft Publishing
Math 8
8M
5M
15U
1U
1E
PS Math
Pi Font
Legal
37
ISO 4 United Kingdom
ISO 6 ASCII
ISO 11 Swedish:names
ISO 15 Italian
ISO 17 Spanish
0U
0S
21
ISO-6
19
ISO-11
0I
9
ISO-15
ISO-17
2S
83
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ResidentFonts
Code
Value
Short Display
Long Display
1G
39
ISO-21
ISO-60
ISO-69
WIN 3.0
ISO 21 German
0D
4
ISO 60 Norwegian v1
ISO 69 French
Windows 3.0 Latin 1
Windows Baltic
Symbol
1F
38
9U
309
620
621
18540
19L
19M
579L
WINBALT
SYMBOL
WINGDINGS
Wingdings
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2 Product Overview
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3 NetWare
This chapter explains how to install the machine onto a NetWare network. The following
information is provided.
Network Communication Setup – page 43
Workstation Setup – page 45
Test Print – page 45
Information Checklist
Before installing the machine onto a network, make sure that the following items are
available or have been performed.
Item
By
An existing operational NetWare network is required. These procedures Customer
are not designed to install a NetWare network.
NetWare versions 3.x, 4.x, 5.x or 6.x.
Customer
Customer
Obtain and record the following information, if required:
• IP address
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Install the print driver.
If problems arise during the machine installation, refer to the Problem Solving chapter
for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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3 NetWare
NetWare Environments
System configuration
The machine supports NetWare PServer mode in Bindery or NDS. NetWare 3.x/4.x/
5.x/6.x is required to support Bindery. NetWare 4.11 or later is required to support NDS.
In the PServer mode, the machine will function as a print server and print jobs from the
print queue. The machine uses one file server user license.
NOTE: The machine does not support RPrinter mode.
Target computers
The NetWare versions and NetWare client computers require the following
environments.
NetWare versions
A Novell-accredited computer which can be installed with NetWare 3.x/4.x/5.x/6.x.
NetWare client computers
A Novell-accredited computer which can run Windows 95, Windows 98, Windows NT
4.0 or Windows 2000.
NOTE: When using the LPD port by Novell Distributed Print Services (NDPS), activate
the LPD port on the machine and set the IP address.
IPX/SPX frame types
The machine supports the following Ethernet interfaces.
• 10Base-T (Twisted Pair Cable)
• 100Base-TX (Twisted Pair Cable)
The machine supports the following frame types.
• Ethernet II specification
• IEEE802.3 specification
• IEEE802.3/802.2 specification
• IEEE802.3/802.2/SNAP specification
The machine will send out packets of each frame type on the connected network. It will
automatically use the frame type which corresponds to the first response. However, if
more than one protocol is running simultaneously on the same network, the machine
will use the same frame type as used by the NetWare server.
NOTE: Some network components, such as the hub may not support automatic frame
type setup. If the data link indicator light of the port does not light up, match the IPX/
SPX setting of the frame type of the machine, to the frame type of the file server.
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NetWareInstallation
NetWare Installation
This section describes the installation procedures to use the machine in a NetWare
environment.
Installation Procedure
The installation procedure is as follows.
Network Communication Setup
For more information, refer to Network Communication Setup on page 43.
NetWare Setup
For more information, refer to NetWare Setup on page 44.
Workstation Setup
For more information, refer to Workstation Setup on page 45.
Test Print
For more information, refer to Test Print on page 45.
Network Communication Setup
Use this procedure to set up the network communication parameters of the machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
First, enable the NetWare port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
5. Select [NetWare], then [Change Settings].
6. Select [Port Status], then [Change Settings].
7. Select [Enabled], then [Save].
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3 NetWare
Next, establish TCP/IP if you use IP Address for a NetWare network.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP – Get IP Address], then [Change Settings].
5. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete step 6 to 11 to enter the [Protocol
Settings]. Otherwise, complete step 14.
6. Select [TCP/IP – IP Address], then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values (0 to 255) into the highlighted field
and select [Save/Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP – Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP – Gateway Address], then [Change Settings].
11. Using the same method as in step 7, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
NetWare Setup
Use PCONSOLE or NetWare Administrator (NWADMIN) to create a print queue, print
server and printer, and assign the respective objects. For information on how to use
PCONSOLE or NWADMIN, refer to manual which comes with NetWare.
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NetWareInstallation
When using in the PSERVER mode, set as follows.
• Printer server name - use the same device name as the target printer.
• Printer location - set as Auto Load.
• Printer Type - set as Parallel
• Parallel Setting - set as Auto Load.
For NetWare 5, only NWADMIN is available for use.
Workstation Setup
Install the print driver on the NetWare client computer. Refer to the HTML document in
CentreWare Utilities CD-ROM.
Test Print
To make sure that the machine has been installed on the network correctly, submit a
test print from a client workstation. Perform the following steps.
1. Open a document on a client workstation.
2. Select the machine as the printer.
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the print driver is installed on every workstation that will be sending
jobs to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
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3 NetWare
46
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4 UNIX TCP/IP
This chapter explains how to set up the machine to operate in a UNIX TCP/IP
environment. The UNIX Workstation Operating Systems (OS) supported are Solaris,
SunOS, and HP-UX. The following information is provided.
Network Communication Setup – page 49
Workstation Setup – page 50
Printer Status – page 59
SunOS – page 60
-C Option – page 61
Information Checklist
Before installing the UNIX TCP/IP features on the machine, make sure that the
following items are available or have been performed.
Item
By
An existing operational network utilizing a UNIX TCP/IP protocol is
required. These steps are not designed to install the UNIX TCP/IP
network.
Customer
SunOS 4.1x, Solaris 1.x, 2.x, 7.x, 8.x, 9.x, HP-UX 9.x, 10.x, 11.x
Make sure that the correct IP Address is being used for the machine.
Make sure that the Gateway Address is set correctly.
Make sure that the Subnet Mask is set correctly.
Customer
Customer
Customer
Customer
Customer
Make sure that the Host Name is set correctly.
Test the copy and fax features of the machine, to make sure that they are Customer
installed fully and functioning correctly.
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4 UNIX TCP/IP
If you encounter problems during the installation of the machine, refer to Problem
Solving chapter for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
UNIX TCP/IP Environments
System configuration
The machine uses the Line Printer Daemon Protocol (LPD) that supports TCP/IP as the
transport protocol. With the LPD, use the machine as a UNIX network printer.
The LPD supports spool mode, this is where print jobs from clients are spooled once
before output. It also supports non-spool mode, this is where print jobs are output
sequentially, without spooling.
Target computers
The target computers are as follows.
• Workstation or personal computer with RFC 1179 Line Printer Daemon Protocol
Interface
The LPD is available on the following interfaces:
• Ethernet 100Base-TX
• Ethernet 10Base-T
The applicable frame types conform to Ethernet II (Ethernet interface).
UNIX TCP/IP Installation
This section explains how to install the machine in a UNIX TCP/IP environment.
Installation Procedure
There are three stages.
Network Communication Setup
The machine needs to be set up and configured for TCP/IP.
Workstation Setup
The workstation OS needs to be configured for the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
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UNIX TCP/IP Installation
Network Communication Setup
Use this procedure to set up the network communication parameters of the machine.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
Follow the steps below to establish TCP/IP.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Protocol Settings].
5. Select [TCP/IP – Get IP Address] and [Change Settings].
6. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 6, then complete steps 7 to 12 to enter the [Protocol
Settings]. Otherwise, complete step 15.
7. Select [TCP/IP – IP Address], and then [Change Settings].
8. Use the keypad on the screen to enter the IP Address for the machine in the
format “XXX.XXX.XXX.XXX”. Enter relevant values (0 to 255) into the highlighted
field and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
9. Select [TCP/IP – Subnet Mask], and then [Change Settings].
10. Using the same method as in step 8, enter the Subnet Mask.
11. Select [TCP/IP – Gateway Address], and then [Change Settings].
12. Using the same method as in step 8, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
13. Select [TCP/IP - IP Filter], then [Change Settings].
14. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
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4 UNIX TCP/IP
15. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
Workstation Setup
This section explains how to change the workstation OS for Solaris, SunOS, and HP-
UX workstations. Refer to the relevant instructions below.
SunOS – page 52
HP-UX – page 53
Print language/mode/logical printer
A printer name for logical printer should correspond to the print language/mode to be
used for printing, or to the Logical Printer Number which was registered through
CentreWare Internet Services.
Printer Name
Print Language/Mode/Logical Printer
PS*
PostScript
PSASC/PSA*
PSBIN/PSB*
PCL
PostScript
PostScript
PCL
LP
Print language which was specified on the touch screen of the
machine.
DUMP/DMP
AUTO/ATO
TIFF/TIF
Dump mode
Auto detection mode
TIFF direct print
TIFF%n
TIFF (%n: Logical Printer Number 1 to 10 which were
registered through CentreWare Internet Services.)
PS%n*
PostScript (%n: Logical Printer Number 1 to 10 which were
registered through CentreWare Internet Services.)
*: Option
You can also add output parameters to the above printer name. The parameters are
the same as those for -C option. Insert “_” between the printer name and output
parameter, for example “PS_A4”.
NOTE: If specifying a printer name other than above at printing, the print language or
mode specified on the touch screen of the machine is used.
NOTE: When setting print languages/modes from the same workstation to a single
printer, it is recommended to set one kind each. If two or more kinds of languages/
modes are set, the workstation may display the same job number for some query
(lpq).
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UNIX TCP/IP Installation
NOTE: To print an ASCII-format PostScript file, specify PSASC for data processing
with TBCP enabled.
NOTE: To print a binary-format PostScript file, specify PSBIN for data processing with
TBCP disabled.
NOTE: When specifying PS, the machine functions as if PSBIN is specified.
NOTE: You cannot use -C option when specifying the printer name with the output
parameter.
NOTE: For details about -C option, refer to -C Option on page 61.
NOTE: Lowercase characters can also be used for a printer name.
NOTE: Up to 64 characters can be used for a printer name.
NOTE: Output parameters in the print data take priority over the printer name.
Solaris
Follow the steps below to set up a Solaris workstation to communicate with the
machine.
1. Log in as root at a client workstation.
2. Use the Solaris ADMINTOOL to add the machine to the system host files.
NOTE: Refer to the Solaris documentation for instructions on using the ADMINTOOL.
1) Select [Browse].
2) Select [Printers].
3) Select [Edit].
4) Select [Add].
5) Select [Local Printer].
6) Enter the [Host Name] in the Printer Name field and then select [OK].
7) Select [File].
8) Select [Exit].
3. Verify connectivity to the machine, by using a UNIX command such as ping, as
shown in the following example:
ping PrinterName
PrinterName is alive
NOTE: The remote queue name must be set to lp to spool jobs to the machine.
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4 UNIX TCP/IP
SunOS
Follow the steps below to set up a SunOS workstation to communicate with the
machine.
1. Log in at a client workstation as root and add the machine to the /etc/hosts file.
For example:
IP address [tab] PrinterName
NOTE: If an NIS server is running on the same segment of the network as the
machine, Log in at the NIS server as root and add the machine to the master hosts
file. For example:
IP address [tab] PrinterName
2. Verify connectivity to the machine, by using a UNIX command such as ping, as
shown in the following example:
ping PrinterName
PrinterName is alive
3. Edit the /etc/printcap file to contain an entry for the machine queue using the
following example:
PrinterName:\
:lp=:\
:rm=PrinterName:\
:mx#0:\
:sd=/var/spool/lpd/PrinterName:\
:lf=/var/spool/lpd/PrinterName/log:
1) PrinterNameis the local client name of the machine.
2) lp= is the local device name for the printer output. For remote printers, this
parameter must be set to nothing.
NOTE: The recommended remote queue name is lp. That queue name will work with
the machine.
3) rm= is the remote device. This is the IP hostname for the machine in the local
client. The remote printer name defaults to lp, the default printer.
4) mx#0 is the indicator that there is no limit on the document size.
5) sd= is the path of the queue for the machine.
6) lf= is the error log file name.
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UNIX TCP/IP Installation
4. The machine can be designated as the location of the default print queue. It will
then be unnecessary to include the PrinterName in the lpr command line.
1) To designate the machine for the default print queue, add the following to the
/etc/printcap file. This is in addition to the information entered in the previous
step:
lp PrinterName:\
:lp=:\
:rm=PrinterName:\
:mx#0:\
:sd-/var/spool/lpd/PrinterName:
5. Create the spool directory identified in the printcap file and set the access
attributes, as shown in the example below. The spool directory should be located
on a disk partition large enough to hold copies of documents that will be
submitted.
cd /var / spool / lpd
mkdir PrinterName
chmod 744 PrinterName
HP-UX
Follow the steps below to set up an HP-UX workstation to communicate with the
machine.
1. Log in as root at a client and add the machine to the /etc/hosts file. For example:
Ip address [tab] PrinterName
2. Verify connectivity to the machine, by using a UNIX command such as ping from a
terminal command window, as shown in the following example:
ping PrinterName
NOTE: Select CTRL+C to cancel the ping command.
3. There are two methods to install the machine on an HP-UX workstation. Choose
the method that will be used to complete the installation and refer to the
appropriate page:
Using the Command Window TTY Method – page 53
Using the System Administrator Manager (SAM) GUI Method – page 54
Using the Command Window TTY Method
Follow the steps below to use the command window to manually enter command
strings.
1. Open a command window on the desktop. From the command prompt (#), enter
the information below. Remember that UNIX commands are case-sensitive.
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1) Type suto access the superuser mode.
2) Type shto run the Bourne shell.
3) Type lpshutto stop the print service.
4) Type the following command on one line:
lpadmin -pqueuename -v/dev/null -mrmodel -ocmrcmodel-
osmrsmodel -ob3 -orc -ormhostname -orplp
NOTE: The queuename is the name of the print queue being created. The hostname
is the PrinterNamefor the machine from the etc/hosts file.
The remote queue name must be set to lpto spool jobs to the machine. This is set by
the -orplpcommand.
2. Type lpschedto start the print service.
3. Type enable queuenameto enable the queue to print to the machine.
4. Type accept queuenameto enable the queue to start accepting jobs from the
HP-UX workstation.
NOTE: The queuename is the name of the print queue that has been created.
5. Type exitto exit the Bourne shell.
6. Type exitto exit superuser mode.
7. Type exitto close the command window.
8. Continue with Test Print on page 55.
Using the System Administrator Manager (SAM) GUI Method
Follow the steps below to use the HP System Administrator Manager (SAM) GUI
(Graphical User Interface).
NOTE: Refer to the HP-UX documentation for additional information on using the
System Administrator Manager (SAM).
1. Start the SAM application.
2. Select the [Printers and Plotters] icon.
3. Select [Actions] from the Menu Bar.
4. Select [Add Remote Printer/Plotter] form the pull-down menu.
5. Enter the following information into the form displayed in the [Add Remote Printer/
Plotter] dialog box:
1) Printer Name
2) Remote System Name
3) For the Remote Printer Name, enter “lp”.
NOTE: The Printer Name is the name of the print queue being created. The Remote
System Name is the PrinterName for the machine from the etc/hosts file.
The Remote Printer Name must be set to lp to spool jobs to the machine.
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Printing
4) Enable Remote Printer on a BSD system by selecting the check box.
5) Make sure that the [Remote Cancel Model] is set correctly,
6) Make sure that the [Remote Status Model] is set correctly.
7) Make sure that the [Default Request Priority] is set correctly.
8) Make sure that the [Allow Anyone to Cancel a Request] check box is set
correctly.
9) Make sure that the [Make This Printer the Default Destination] check box is set
correctly.
6. Select [OK].
7. Read and respond to any displayed system messages.
8. Continue with Test Print on page 55.
Test Print
To make sure that the machine has been installed on the UNIX TCP/IP network
correctly, a test print should be submitted from a client workstation. Perform the
following steps.
1. Start the Open Windows application.
2. Send a test print to the machine.
3. Repeat the procedure for all workstations that will be sending jobs to the machine.
The UNIX TCP/IP installation is now complete.
If the test print fails, refer to Problem Solving chapter for assistance.
Printing
Solaris/HP-UX
This section describes printing from workstations running Solaris or HP-UX. Refer to
the manuals supplied with the workstation for full details.
Print (lp)
The lp command is used for printing.
Command format
lp [-d printer name] [-n number of copies] File name
Command options
The following command options are available.
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4 UNIX TCP/IP
• -d printer name
Specify the printer name registered by the lpadmin command as the -d option. If this
option is omitted, the default printer lp will be used.
• -n number of copies
This option specifies the number of copies. If one lp command is issued to print multiple
files, the number of copies specified will apply to all the files. However, this is only
effective when the machine is in the spool mode. In the non-spool mode, the client must
be a Windows NT machine to use this option.
NOTE: Some options which are not listed here (e.g. -m option) and which are not
processed by the workstation sending the print instructions, will not be valid.
NOTE: In the spool mode, up to 32 files can be printed by one lp command. Any files
specified after the 32nd file will be ignored.
Example
To print a file named file1 to a printer named fxPS, enter the following command:
%lp -dfxPS file1
To output three copies of file1 and then three copies of file 2 to fxPS, enter the following
command:
%lp -dfxPS -n3 file1 file2
Delete (cancel)
The cancel command is used to delete print data.
Command format
cancel [printer name] [job number]
Command options
The following command options are available.
• Printer name
This option specifies the printer name. The cancel command can be effectively used
with the combined use of -a, -e and -u as shown below. This option is only valid in the
spool mode.
-a
Deletes all the print data belonging to the user issuing the command,
from the specified printer.
-e
Deletes all the print data from the specified printer.
-u user name Deletes all the print data belonging to the specified user, from the
specified printer.
• job number
This option specifies the job number of the print data to be deleted. These numbers can
be checked by issuing an lpstat command.
This option is only valid in the spool mode.
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Printing
NOTE: Print data which consists of multiple files sent in one print instruction cannot be
deleted file by file. All the files will be deleted together.
NOTE: This command is invalid if no options are specified, or if there is no print data
which matches the option.
NOTE: You can only delete print data from the same workstation used to send the
print data. You cannot delete print data sent by other workstations.
NOTE: When a command to delete print data is received, the file will be deleted even
if it is in the process of being printed. Any unprinted data will be cancelled after the file
has been deleted.
Example
To delete the print data from printer fxPS for job number 27, enter the following
command.
%cancel fxPS-27
To delete all the print data from printer fxPS, enter the following command.
%cancel fxPS -e
SunOS
This section describes printing from a workstation running SunOS. See the manuals
supplied with the workstation for full details.
Print (lpr)
The lpr command is used to print.
Command format
/usr/ucb/lpr [-P printer name] [-# number of copies]
[-C parameter] File name
Command options
The following command options are available.
• -P printer name
This option specifies the printer name registered at /etc/printcap. If this option is
omitted, print data will be output to the default printer lp.
• -# number of copies
This option specifies the number of copies. If one lpr command is issued to print
multiple files, the number of copies specified by this option will apply to all the files.
This option is only valid in the spool mode.
• -C parameter
To print from the machine using the PostScript language, use the -C option to specify
the form of output.
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4 UNIX TCP/IP
This option is valid in the spool mode. In the non-spool mode, the client must be a
Windows NT machine to use this option.
NOTE: If the PostScript logical printer and the -C option are configured simultaneously
using CentreWare Internet Services, some functions may not work as expected.
Also, when specifying the PostScript logical printer as a default printer on UNIX, it is
recommended not to use the -C option by lpr. Refer to the -C option of the lpr
command.
NOTE: Some options which are not listed here (e.g. -m option) and which are not
processed by the workstation sending the print instructions, will not be valid.
NOTE: In the spool mode, up to 32 files can be specified in one lpr command. Any
files specified after the 32nd file will be ignored.
Example
To print a file named file1 to a printer named fxPS, enter the following command:
%lpr -PfxPS file1
To print three copies of file1 and three copies of file 2 to fxPS, enter the following:
%lpr -PfxPS -#3 file1 file2
To print a file named file1 to a printer named fxPS as an A4-sized (210 × 297 mm/
8.3 ×11.7 inches) duplex job, enter the following command:
%lpr -PfxPS -C,DUP,A4 file1
Delete (lprm)
The lprm command is used to delete print data.
Command format
/usr/ucb/lprm [-P printer name] job number
Command options
The following command options are available.
• -P printer name
This option specifies the printer name registered with /etc/printcap. If this option is
omitted, the default printer lp will be used.
• job number
This option specifies the job number of the print data to be deleted. A job number is a
serial number between 1 and 999 determined by the workstation. These numbers can
be checked by issuing an lpq command.
Instead of a job number, you can specify a user name or “-”.
This option is invalid in the non-spool mode.
• User name is only valid when you log-in as a superuser. When this option is taken,
all the print data you specify will be deleted.
This option is invalid in the non-spool mode.
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PrinterStatus
• -
You can delete all your print data by specifying this option. If this option is issued by
a superuser, all the print data received by the machine can be deleted.
This option is invalid in the non-spool mode.
NOTE: Print data which consist of multiple files sent in one print instruction cannot be
deleted file by file. All the files will be deleted together.
NOTE: This command is invalid if no options are specified, or if there is no print data
which matches the option.
NOTE: You can only delete print data from the same workstation used to send the
print data. You cannot delete print data sent by other workstations.
NOTE: When a command to delete print data is received, the file will be deleted even
if it is in the process of being printed. Any unprinted data will be cancelled after the file
has been deleted.
Example
To delete the print data from printer fxPS for job number 351, enter the following
command:
%lprm -PfxPS 351
Printer Status
Solaris/HP-UX
The lpstat command is used to inquire about the status of the machine.
NOTE: In the non-spool mode, this function is available to Windows NT clients but not
to HP-UX/Solaris clients.
Command format
lpstat [option]
Command options
The following command options are available.
If no option is specified, all the print data-related information will be displayed.
The sequence of the options does not affect the outcome.
To use more than one argument at the same time, separate them by commas and
enclose all the arguments with “ ”.
E.g. %lpstat -u “user1,user2,user3”
• -o [printer name]
This option displays the print data for the specified printer.
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4 UNIX TCP/IP
• -t
This option displays all the information.
• -u [user name]
This option displays information about print data received from specified users.
• -v [printer name]
This option displays the printer name and the path name for the machine. The printer
name is specified in the argument.
NOTE: Long file names will be truncated.
NOTE: Information for a maximum of 64 print instructions can be displayed.
NOTE: If two or more types of print languages/modes are set up on a single
workstation, identical job numbers may be displayed when an inquiry command
(lpstat) is issued.
Example
To inquire about the print data received by a printer named fxPS, enter the following
command:
%lpstat -ofxPS
SunOS
The lpq command is used to inquire about the status of the machine.
NOTE: In the non-spool mode, this function is available to Windows NT clients but not
to SunOS clients.
Command format
/usr/ucb/lpq [-P printer name] [-l] [user name]
[+interval]
Command options
The following command options are available.
• -P printer name
This option specifies the printer name registered at /etc/printcap. If this option is
omitted, the default printer lp will be used.
• -l
This option displays information about the workstation which is sending the print
instruction in long format.
• User name
This option displays information about print data received from a specified user.
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-COption
• +interval
This option is used to specify the inquiry interval period for the duration of printing, until
all the data received has been printed. The interval is set up in seconds.
The screen of the client is refreshed each time the information is returned.
NOTE: Long file names will be truncated.
NOTE: Information for a maximum of 64 print instructions can be displayed.
NOTE: If two or more types of print languages/modes are set up on a single
workstation, identical job numbers may be displayed when an inquiry command (lpq)
is issued.
Examples
• To inquire about the print data received by a printer named fxPS, enter the following
command:
%lpq -PfxPS
• To display a printer named fxPS in long format, enter the following command:
%lpq -PfxPS -l
-C Option
On SunOS, the -C option can be used to specify the print format if the machine prints
with the PostScript language in spool mode.
This section explains the functions which can be specified and printing operations
which will be affected using the -C option.
NOTE: When the PostScript logical printer that was configured using CentreWare
Internet Services and the -C option have been specified simultaneously, some of the
actions cannot be guaranteed to work. Also, when specifying the PostScript logical
printer as a default printer on UNIX, it is recommended not to use the -C option.
Function
The following items can be set up using the -C option.
Selecting a paper tray
When selecting a paper tray, specify either a paper size or a tray. If the paper size is
specified, the machine automatically searches and selects the tray.
The following parameters can be specified.
Parameter
Description
INTRAY1/intray1
INTRAY2/intray2
Selects Tray 1.
Selects Tray 2.
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4 UNIX TCP/IP
Parameter
Description
INTRAY3/intray3
Selects Tray 3 (optional).
INTRAY4/intray4
INTRAY5/intray5
INMF/inmf
Selects Tray 4 (optional).
Selects Tray 5 (manual feed).
Selects Tray 5 (manual feed).
A3/a3
Selects the tray which has A3 (297 × 420 mm/11.7 × 16.5
inches) paper loaded.
B4/b4
Selects the tray which has B4 (257 × 364 mm/10.1 × 14.3
inches) paper loaded.
A4/a4
Selects the tray which has A4 (210 × 297 mm/8.3 × 11.7
inches) paper loaded.
B5/b5
Selects the tray which has B5 (182 × 257 mm/7.2 × 10.1
inches) paper loaded.
A5/a5
Selects the tray which has A5 (148 × 210 mm/5.8 × 8.3
inches) paper loaded.
LETTER/letter
LEGAL/legal
Selects the tray which has letter size (216 × 279 mm/8.5 ×
11.0 inches) paper loaded.
Selects the tray which has legal size (216 × 356 mm/8.5 ×
14.0 inches) paper loaded.
NOTE: If several parameters are specified in the first lpr command, data may not be
printed correctly.
NOTE: The system default is used if no tray number is specified, or a specified tray or
specified size of paper is not loaded.
NOTE: This option is for specifying paper size only. Paper is selected but the
document size is not resized to fit the actual paper size.
NOTE: If the print data specifies a paper tray, those specifications take priority over
any -C option.
NOTE: If an invalid combination is specified, the machine may not operate correctly.
NOTE: For some print languages, the specification may be invalid.
Selecting a paper output tray
The following parameters can be specified.
Parameter
Description
OUTDOWN/outdown
Delivers prints to the face-down tray.
STACKER%n/stacker%n
Delivers prints to a finisher tray. (%n: bin number 1)
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-COption
Selecting a paper type
The following parameters can be specified.
Parameter
Description
PTS/pts
PT1/pt1
PT2/pt2
POH/poh
PTP/ptp
PLB/plb
PQU/pqu
PRC/prc
Selects plain paper.
Selects thick paper 1.
Selects thick paper 2.
Selects transparency.
Selects tracing paper.
Selects labels.
Selects bond paper.
Selects recycled paper.
Specifying double-sided printing
The following parameters can be specified.
Parameter
Description
DUP/dup
Double-sided printing as follows:
A B
TUMBLE/tumble
SIMP/simp
Double-sided printing as follows:
A B
C D
Single-sided printing
NOTE: If several parameters are specified in an lpr command, data may not print
correctly.
NOTE: The system default is used if no parameter is specified.
NOTE: If the print data specifies double-sided or single-sided printing, those
specifications take priority over any -C option.
Specifying paper size and double-sided printing
Select a paper size and a binding option. The following parameters can be specified:
Parameter
Description
A3D/a3d
Double-sided printing on A3 (297 × 420 mm/11.7 × 16.5
inches) paper and long-edge binding
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Parameter
Description
A3T/a3t
A4D/a4d
A4T/a4t
B4D/b4d
B4T/b4t
A5D/a5d
A5T/a5t
B5D/b5d
B5T/b5t
Double-sided printing on A3 (297 × 420 mm/11.7 × 16.5
inches) paper and short-edge binding
Double-sided printing on A4 (210 × 297 mm/8.3 × 11.7
inches) paper and long-edge binding
Double-sided printing on A4 (210 × 297 mm/8.3 × 11.7
inches) paper and short-edge binding
Double-sided printing on B4 (257 × 364 mm/10.1 × 14.3
inches) paper and long-edge binding
Double-sided printing on B4 (257 × 364 mm/10.1 × 14.3
inches) paper and short-edge binding
Double-sided printing on A5 (148 × 210 mm/5.8 × 8.3
inches) paper and long-edge binding
Double-sided printing on A5 (148 × 210 mm/5.8 × 8.3
inches) paper and short-edge binding
Double-sided printing on B5 (182 × 257 mm/7.2 × 10.1
inches) paper and long-edge binding
Double-sided printing on B5 (182 × 257 mm/7.2 × 10.1
inches) paper and short-edge binding
NOTE: If several parameters are specified in an lpr command, data may not print
correctly.
NOTE: The system default is used if no parameter is specified.
NOTE: If the print data specifies double-sided or single-sided printing, those
specifications take priority over any -C option.
Specifying collation
The following parameter can be specified.
Parameter
Description
COLLATE/collate
Sorts prints electronically.
NOTE: For some print languages, the collation parameter may be invalid.
Specifying color and print modes
The following color and print mode parameters can be specified.
Parameter
Description
CC/cc
Selects color for color mode and quality priority for print mode.
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-COption
Parameter
Description
CB/cb
Selects color for color mode and speed priority for print mode.
GC/gc
GB/gb
AC/ac
Selects monochrome for color mode and quality priority for print mode.
Selects monochrome for color mode and speed priority for print mode.
Selects auto (color/monochrome) for color mode and quality priority for
print mode.
AB/ab
Selects auto (color/monochrome) for color mode and speed priority for
print mode.
NOTE: The color setting is not available on the machine.
NOTE: If several parameters are specified in the first lpr command, data may not print.
NOTE: For some print languages, the color parameter may be invalid.
NOTE: The system default is used if no parameter is specified.
Specifying stapling
The following parameters can be specified for stapling.
Parameter
Description
STAPLETL
Places one staple in the upper left corner of the prints.
Places two staples at the top of the prints.
STAPLETD
STAPLETR
STAPLELD
STAPLERD
STAPLEBL
STAPLEBD
STAPLEBR
Places one staple in the upper right corner of the prints.
Places two staples on the left side of the prints.
Places two staples on the right side of the prints.
Places one staple in the lower left corner of the prints.
Places two staples at the bottom of the prints.
Places one staple in the lower right corner of the prints.
NOTE: If several parameters are specified in the first lpr command, data may not print.
NOTE: For some print languages, the stapling parameter may be invalid.
Printing
To specify the output format of printing, enter the following command:
-C,[parameter],[parameter]
Enter a “,” (comma) after -C followed by the parameters which specify the output
format. To specify multiple parameters, separate them with “,”.
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4 UNIX TCP/IP
For example, to print a file named “file1”, two-sided on A4 (210 × 297 mm/8.3 × 11.7
inches) on printer fxPS, enter the following command:
%lpr -PfxPS -C,DUP,A4 file1
NOTE: If the parameter string of the -C option exceeds 64 characters, the operation
may not function correctly.
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5 EtherTalk
This chapter explains how to set up the machine to operate on an EtherTalk network.
The following information is provided.
Network Communication Setup – page 68
Workstation Setup – page 70
Test Print – page 70
Information Checklist
Before installing EtherTalk on the machine, make sure that the following items are
available or have been performed.
Item
By
An existing operational EtherTalk network with Macintosh workstations
equipped with Ethernet network interface cards is required. These
procedures are not designed to install an EtherTalk network.
Customer
Macintosh System versions 7.5 or later, 8.x, 9.x, or Mac OS X 10.2
Customer
Customer
Obtain and record the following information:
• IP address
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Install the Adobe PS print driver, or PPD (optional).
If problems are encountered during the machine installation, refer to Problem Solving
chapter for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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5 EtherTalk
EtherTalk Environments
System configuration
As the machine supports EtherTalk protocol, you can print from Macintosh.
NOTE: You will need the optional PostScript Kit to use EtherTalk for printing.
Target computers
The machine supports a Macintosh or Power Macintosh with the following OS:
• Mac OS 7.5 or later, 8.x, 9.x, or Mac OS X 10.2.
EtherTalk Installation
This section describes the installation procedure for using the machine in an EtherTalk
Environment.
Installation Procedure
There are three stages required to install the machine on an EtherTalk network.
Network Communication Setup
This requires the machine to be set up for EtherTalk.
Workstation Setup
Install the print driver (Adobe PS) for Macintosh.
Test Print
A test print should be submitted to make sure that the machine has been installed and
configured correctly.
Network Communication Setup
This procedure is used to set up the network communication parameters of the
machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
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EtherTalkInstallation
Initially, boot the EtherTalk port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Setting] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
5. Select [EtherTalk], and then [Change Settings].
6. Select [Port Status] and then [Change Settings].
7. Select [Enabled], and then [Save].
Next, establish TCP/IP.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Setting] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP – Get IP Address], and then [Change Settings].
5. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Settings]. Otherwise, complete step 14.
6. Select [TCP/IP – IP Address], and then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values (0 to 255) into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP – Subnet Mask], and then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP – Gateway Address] and [Change Settings].
11. Using the same method as in step 7, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
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5 EtherTalk
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
Workstation Setup
Install the print driver (Adobe PS) for Macintosh. Install the screen font if necessary.
Refer to the PostScript User Guide.
Test Print
To make sure that the machine has been installed on the network correctly a test print
should be submitted from a client workstation. Perform the following steps.
1. Open a sample document on a client workstation.
2. Select the machine using the Chooser (Mac OS 7.5 or later, 8.x, or 9.x) or the
Print Center (Mac OS X 10.2).
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the driver is installed on every workstation that will be sending jobs
to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to Problem Solving chapter for assistance.
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6 Microsoft Networking
This chapter explains how to set up the machine to operate on a Microsoft network. The
following information is provided.
Network Communication Setup – page 73
Procedure – page 75
Setting Format of config.txt – page 76
Information Checklist
Before starting the Microsoft networking installation procedures, make sure that the
following items are available or have been performed.
Item
By
An existing operational Microsoft network is required. These procedures Customer
are not designed to install a Microsoft network.
Obtain and record the following information, if required:
• IP address
Customer
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Install the print driver.
If problems are encountered during the installation, refer to the Problem Solving
chapter for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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6 Microsoft Networking
SMB Environments
Server Message Block (SMB) is a protocol for sharing files or printers on Windows OS.
This section explains the installation procedure for connecting a printer to a Windows
network through SMB.
System configuration
As the machine supports SMB protocol, you can send print data directly to the machine
on the same network without going through the server.
You can use either NetBEUI, TCP/IP, or even both as the transport protocol for SMB.
You will need to set up the IP address on the machine and the computer if you are using
TCP/IP.
NOTE: Windows XP/Windows Server 2003 does not support NetBEUI.
information on how to make SMB settings, refer to CentreWare Internet Services
chapter.
Target computers
The following computers support printing through SMB.
Connection
OS
Protocol
Windows network
Windows 95
Windows 98
Windows Me
NetBEUI
TCP/IP
Windows NT 4.0
NetBEUI
TCP/IP
Windows 2000
NetBEUI
TCP/IP
Windows XP
TCP/IP
Windows Server 2003
NOTE: NetBEUI is not recommended by Microsoft to be used as a protocol in new
networks. It is recommended that this protocol is only used in small networks where
existing legacy clients require it.
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SMBInstallation
SMB Installation
This section describes the installation procedure for using the machine on an SMB
network.
Installation Procedure
The installation procedure is as follows.
Network Communication Setup
When using NetBEUI:
Set the SMB port to [Enabled] using the touch screen or CentreWare Internet
Services.
When using TCP/IP:
Set the SMB port to [Enabled] using the touch screen or CentreWare Internet
Services. Set the IP address on the control panel.
Workstation Setup
Install the print driver on the computer.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
Network Communication Setup
This procedure is used to set up the network communication parameters of the
machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
Initially, boot the SMB port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
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6 Microsoft Networking
5. Select [SMB], and then [Change Settings].
6. Select [Port Status] and [Change Settings].
7. Select [Enabled], and then [Save].
Next, establish TCP/IP if you use an IP address for your network environment.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP – Get IP Address], and then [Change Settings].
5. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Settings]. Otherwise, complete step 14.
6. Select [TCP/IP – IP Address], and then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant value (0 to 255) into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP – Subnet Mask], and then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP – Gateway Address], and then [Change Settings].
11. Using the same method as in step 7, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
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Changing the Settings
Workstation Setup
Install the print driver on the NetWare client computer. Refer to the HTML document in
CentreWare Utilities CD-ROM.
Test Print
Make sure that the machine has been installed on the network correctly by submitting
a test print from a client workstation. Perform the following steps.
1. Open a document on a client workstation.
2. Select the machine as the printer.
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the print driver is installed on every workstation that will be sending
jobs to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
Changing the Settings
This section explains how the System Administrator uses [config.txt] to change the
SMB settings.
Procedure
The steps below explain how to overwrite [config.txt] for the machine using a Windows
networked computer. You will need the following information: SMB Host Name,
Workgroup, System Administrator Name, and System Administrator Password.
1. Open [Network Neighborhood] from the Windows computer, followed by
[Workgroup] (default: Workgroup) and then the [printer].
NOTE: The default host name of the machine is FX-xxxxxx, where xxxxxx is the last
six characters of the MAC address of the machine. You can check the name by
referring to SMB Host Name on the System Settings List.
NOTE: This method does not enable printer search across subnets.
For printer search across subnets, you should set the WINS server or edit
[LMHOSTS]. For details about [LMHOSTS], refer to your Windows manual.
2. Double click the [admintool] folder.
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6 Microsoft Networking
3. For Windows 95/Windows 98/Windows Me, enter the password (SMB
Administrator Password) only. For Windows NT 4.0/Windows 2000/Windows XP,
enter the user name (SMB Administrator Name) and password (SMB
Administrator Password).
Then, click [OK]. The [admintool] folder will be opened.
NOTE: The factory default for the System Administrator Name is [11111], and the
default System Administrator Password is [x-admin]. You are advised to change the
name and password from the default ones.
4. Open [config.txt] using a text editing application, for example Notepad.
NOTE: [config.txt] can also be changed from CentreWare Internet Services.
NOTE: For more information about [config.txt], refer to Setting Format of config.txt on
page 76.
The [message.txt] file is then created inside the [admintool] folder.
6. Open [message.txt] and check that it displays the information shown in the
following table.
NOTE: If [message.txt] is not displayed, select [Refresh Status] from the [View] menu.
If an error message appears, check the information has been set correctly in
[config.txt].
7. Close [message.txt].
8. Switch off the machine. After the display on the touch screen clears, switch on the
machine again.
NOTE: The changes you have made will be enabled either after switching off and on,
or after saving [config.txt] with its Reboot option set to [Yes].
Setting Format of config.txt
Item
Remarks
Value
Default
Printer Language Language to be used
English
English
Host Name
Host name of the machine
Maximum
15 bytes
FX-xxxxxx
(xxxxxx: last 6
characters of the
MAC address of
the machine)
Workgroup
Name of printer workgroup
Maximum
15 bytes
WORKGROUP
NetBEUI
TCP/IP
Activation of NetBEUI protocol
Activation of TCP/IP protocol
On/Off
On/Off
On
On
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Changing the Settings
Item
Remarks
Value
Default
Spool
Activation of spool function.
Select from Disk, Memory, and Off.
If Disk is selected but not
Disk/Memory/Off Disk
recognized, Memory will be used.
Max Spool Size
The maximum receive buffer size 512–32768 KB
during spooling.
Can be set in 256 KB increments.
1024 KB
256 KB
On
Max Receive
Buffer Size
The maximum receive buffer size 64–1024 KB
during non-spooling.
Can be set in 32 KB increments.
JCL
Activation of JCL
On/Off
Print Mode
Set the printer language.
AUTO/PS*/PCL/ AUTO
TIFF
Auto Master
Mode
Activation of the automatic browse On/Off
master feature.
Not available when WINS server is
designated.
On
On
Encrypt
Password
Activation of the encrypt password On/Off
feature.
Time Zone
Set the time zone in units of
minutes.
-720 to 720
minutes
0 (GMT –
Greenwich Mean
Time)
Daylight Saving
Set the period of summer time. Set hour-start-end
the time, date, and month for both (h-hhddmm-
—
the start date and end date of
summer time. For example “1-
012803-023110” will advance the
system clock by one hour at 1 a.m.
on 28th March, and go back one
hour at 2 a.m. on 31st October.
hhddmm)
Maximum
Sessions
Maximum connections of the
machine.
3–10
5
Unicode Support Enable the use of Unicode. If this Enable/Disable
is disabled then the local code,
Disable
such as shift-JIS, will be used.
DHCP
Activation of DHCP.
Yes/No
On/Off
Yes
Get WINS DHCP Activation of WINS DHCP.
On
IP Address
Set the IP address.
—
—
—
0.0.0.0
0.0.0.0
0.0.0.0
Subnet Mask
Set the subnet mask.
Set the gateway address.
Gateway
Address
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6 Microsoft Networking
Item
Remarks
Value
Default
WINS Primary
Server IP
Set the WINS primary server IP
address.
—
0.0.0.0
Address
WINSSecondary Set the WINS secondary server IP
—
0.0.0.0
Server IP
Address
address.
Administrator
Name
Administrator name.
Maximum
20 bytes
11111
Administrator
Password
Password of Administrator.
Current setting not displayed.
Maximum
14 bytes
x-admin
Location
Comments on location of machine. Maximum
48 bytes
—
Reboot
Machine will reboot after editing
the [config.txt] parameter setting
file, if the reboot option is set to
[Yes].
Yes/No
No
Usually set to [No] when activated.
It will not reboot if there is an error
in the setting, even if the reboot
option is set to [Yes].
* Available only when PostScript Kit (optional) is installed.
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7 TCP/IP (LPD or Port9100)
This chapter explains how to set up the machine to print from a Windows computer
through LPD or Port9100. The following information is provided.
TCP/IP (LPD or Port9100) Environments – page 80
Network Communication Setup – page 81
Workstation Setup – page 82
Test Print – page 83
Information Checklist
Before starting these procedures, make sure that the following items are available or
have been performed.
Item
By
An existing operational network utilizing TCP/IP is required. These
procedures are not designed to install a network.
Customer
Obtain and record the following information:
• IP address
Customer
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Install the print driver.
If problems are encountered during machine setup, refer to the Problem Solving
chapter for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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7 TCP/IP (LPD or Port9100)
TCP/IP (LPD or Port9100) Environments
System configuration
As the machine supports the LPD and Port9100 protocol, you can print directly from a
Windows computer.
When printing from Windows 95/Windows 98/Windows Me computers through the LPD
port, use our TCP/IP Direct Print Utility. This tool is installed together with the print
drivers. When printing from Windows NT4.0/Windows 2000/Windows XP/Windows
Server 2003 computers, use the OS standard LPR port.
When printing through Port9100, change the necessary settings on the computers.
The transport protocol for LPD and Port9100 can be TCP/IP.
You will also need to set up the IP address on the machine and the Windows
computers.
NOTE: Windows NT 4.0 does not support printing through Port9100.
Target computers
The following computers support printing through LPD or Port9100.
Connection
OS
Protocol
LPD port
Windows 95
TCP/IP
Windows 98
Windows Me
Windows NT 4.0
Windows 2000
Windows XP
Windows Server 2003
Mac OS X
Port9100
Windows 2000
TCP/IP
Windows XP
Windows Server 2003
NOTE: The optional PostScript Kit is required when you print from Macintosh.
TCP/IP (LPD or Port9100) Installation
This section describes how to set up the machine to use the LPD and Port9100
protocol.
Installation Procedure
There are three stages to enable printing to the machine through LPD or Port9100.
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TCP/IP (LPD or Port9100) Installation
Network Communication Setup
Enable the following ports using the touch screen or CentreWare Internet Services.
• Printing through LPD: LPD port
• Printing through Port9100: Port9100 port
Set the IP address using the touch screen.
NOTE: CentreWare Internet Services allows more detailed settings. For instructions,
refer to the CentreWare Internet Services chapter of the User Guide.
Workstation Setup
This requires the workstations in the networking environment to be configured to
communicate with the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
Network Communication Setup
This section describes how to set up the network communication parameters of the
machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
Initially, boot the LPD port or Port9100.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
5. If you are using the LPD port, select [LPD] and [Change Settings]. If you are using
Port9100, select [Port9100] and [Change Settings].
6. If you are using the LPD port, select [Port Status] and [Change Settings]. If you
are using Port9100, select [Port Status] and [Change Settings].
7. Select [Enabled] and [Save].
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7 TCP/IP (LPD or Port9100)
Next, establish TCP/IP.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP – Get IP Address] and [Change Settings].
5. Select a method for establishing an IP address from, [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter [Protocol
Settings]. Otherwise, complete step 14.
6. Select [TCP/IP – IP Address], then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values (0 to 255) into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP – Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP – Gateway Address], then [Change Settings].
11. Using the same method as in step 7, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
Workstation Setup
Install print drivers on each client workstation that will be sending print jobs to the
machine, and map to the machine as a printer. Refer to the HTML document in
CentreWare Utilities CD-ROM or document provided with the optional PostScript Kit.
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TCP/IP (LPD or Port9100) Installation
Test Print
To make sure that the machine has been installed on the network correctly, a test print
should be submitted from a client workstation. Perform the following steps.
1. Open a document on a client workstation.
2. Select the machine as the printer to which the selected document will be sent.
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the driver is installed on every workstation that will be sending jobs
to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
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7 TCP/IP (LPD or Port9100)
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8 Parallel Port
This chapter explains how to set up the machine in a parallel port environment. The
following information is provided.
Parallel Port Communication Setup – page 86
Workstation Setup – page 87
Test Print – page 88
Information Checklist
Before starting the parallel port installation procedures, make sure that the following
items are available or have been performed.
Item
By
IEEE 1284 Parallel Port Cable
Customer
Customer
Test the machine to make sure that it is installed fully and functioning
correctly.
Install the print driver.
Customer
NOTE: The installation procedures will install the machine on the parallel port of the
host workstation. The procedures are not intended to connect the host workstation to
other workstations.
If problems are encountered during the installation of the machine, refer to the Problem
Solving chapter for assistance.
CAUTION: Do not connect the parallel port cable to the machine until instructed
to do so.
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8 Parallel Port
Parallel Port Environment
System configuration
The machine can be connected directly to the parallel port of a host workstation. A
document file can be sent from the host workstation via the parallel port to the machine
for printing. Other workstations can be connected via a network to the host workstation.
Each workstation has a queue that can hold a number of files.
The document file is sent from the queue in the workstation to the queue in the host
workstation, and then onto the queue in the machine to be printed.
Target computers
The following computers support printing through the parallel port.
• Windows 95/Windows 98/Windows Me
• Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003
Parallel Port Installation
Follow these procedures to install and use the machine on the parallel port.
Installation Procedure
There are three stages required to install the machine on a parallel port.
Parallel Port Communication Setup
This requires the machine to be set up for parallel port printing.
Workstation Setup
This requires the workstation to be configured to print to the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
Parallel Port Communication Setup
Connect the machine and the computer with an IEEE 1284 Parallel Port Cable.
1. Insert the interface cable connector into the parallel interface connector of the
machine and secure it using the wire clips on both sides.
2. Connect the other end of the interface cable connector to the computer.
3. Switch on the computer.
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Parallel Port Installation
4. Switch on the machine.
The following steps explain how to set up the parallel port communication parameters
described previously.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Port Settings].
4. Select [Parallel] and [Change Settings].
5. Select the item to be set, and then select [Change Settings].
6. Select the desired value, then [Save].
7. Repeat step 5 and 6, if required.
Depending on your requirements, change the following communication parameters on
the machine.
• Port Status
• Print Mode
• PJL
• Auto Eject Time
• Adobe Communication Protocol
• Bi-directional Communication
• Input Prime
NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional)
has been installed.
NOTE: Except for Bi-directional, there is no need to change the default setting of the
other items for normal use. However, it may be necessary to make changes
depending on the OS of each computer.
Workstation Setup
Perform the following steps.
1. Refer to the HTML document in CentreWare Utilities CD-ROM, and install the
drivers for the machine on all the workstations that will be sending jobs to the
machine.
2. Continue with Test Print on page 88.
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Test Print
To make sure that the machine has been installed on the parallel port correctly, submit
a test print from a client workstation. Perform the following steps.
1. Open a document on a workstation.
2. Select the machine as the printer.
3. Print the document on the machine and verify that it prints correctly.
4. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
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9 USB Port
This chapter explains how to set up the machine in a USB port environment. The
following information is provided.
USB Port Communication Setup – page 91
Workstation Setup – page 91
Test Print – page 92
Information Checklist
Before starting the USB port installation procedures, make sure that the following items
are available or have been performed.
Item
By
USB Cable
Customer
Customer
Test the machine to make sure that it is installed fully and functioning
correctly.
Install the print driver.
Customer
NOTE: The installation procedures will install the machine on the USB port of the host
workstation. The procedures are not intended to connect the host workstation to other
workstations.
If problems are encountered during the installation of the machine, refer to the Problem
Solving chapter for assistance.
CAUTION: Do not connect the USB cable to the machine until instructed to do
so.
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9 USB Port
USB Port Environment
System configuration
The machine can be connected directly to the USB port of a host workstation. A
document file can be sent from the host workstation via the USB port to the machine
for printing. Other workstations can be connected via a network to the host workstation.
Each workstation has a queue that can hold a number of files.
The document file is sent from the queue in the workstation to the queue in the host
workstation, and then onto the queue in the machine to be printed.
Target computers
The following computers support printing through the USB port.
• Windows 2000/Windows XP/Windows Server 2003
• Mac OS X 10.2.x
NOTE: The optional PostScript Kit is required when you print from Macintosh.
USB Port Installation
Follow these installation procedures for using the machine on a USB port.
Installation Procedure
There are three stages required to install the machine on a USB port.
USB Port Communication Setup
This requires the machine to be set up for USB port printing.
Workstation Setup
This requires the workstation to be configured to print to the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
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USB Port Installation
USB Port Communication Setup
This section describes how to set up USB communication on the machine. The
following parameters can be set depending on your requirements. These setups must
be done without the USB cable connected.
This procedure is used to set up the USB communication parameters of the machine.
At the machine, perform these steps.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Port Settings].
4. Select [USB], and [Change Settings].
5. Select the item to be set, and then select [Change Settings].
6. Select the required value, then [Save].
7. Repeat step 5 and 6, if required.
Depending on your requirements, select the following communication parameters on
the machine.
• Port Status
• Print Mode
• PJL
• Auto Eject Time
• Adobe Communication Protocol
NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional)
has been installed.
Workstation Setup
Before starting Workstation Setup, make sure that the USB cable is disconnected from
the computer.
Then perform the following steps.
1. Refer to the HTML document in CentreWare Utilities CD-ROM or document
provided with the optional PostScript Kit, and install the print drivers for the
machine on all the workstations that will be sending jobs to the machine.
2. Continue with Test Print on page 92.
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9 USB Port
Test Print
To make sure that the machine has been installed on the parallel port correctly, submit
a test print from a client workstation. Perform the following steps.
1. Open a document on a workstation.
2. Select the machine as the printer.
3. Print the document on the machine and verify that it prints correctly.
4. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
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10 IPP (Internet Printing Protocol)
This chapter explains how to set up the machine to operate in an IPP (Internet Printing
Protocol) environment. The following information is provided.
Network Communication Setup – page 95
Workstation Setup – page 96
Test Print – page 96
Information Checklist
Before starting the IPP installation procedures, make sure that the following items are
available or have been performed.
Item
By
An existing operational TCP/IP network is required. These procedures Customer
are not designed to install a network.
Obtain and record the following information:
• IP address
Customer
• Gateway address
• Subnet mask
• Host name
Refer to the glossary for additional information about the Gateway
Address and Subnet mask, if needed.
Test the machine to make sure that it is installed fully and functioning Customer
correctly.
Install the print driver.
If problems are encountered during the installation of the machine, refer to the Problem
Solving chapter for assistance.
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
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10 IPP (Internet Printing Protocol)
IPP Environment
System configuration
The machine supports Internet Printing Protocol (IPP). As Windows 2000/Windows XP/
Windows Server 2003/Windows Me are installed with the client software needed to
output to an IPP printer, you can specify this printer using the Add Printer Wizard. Using
IPP, you can print to a remote printer through the Internet or intranet.
The transport protocol for IPP can be TCP/IP.
Target computers
The following computers support IPP.
Connection
OS
Protocol
TCP/IP
Windows 2000
Windows XP
TCP/IP
Windows Server 2003
Windows Me
NOTE: For Internet printing from a Windows Me computer, the IPP port should be
installed. For the IPP port installation, see the Windows Me documentation.
IPP Installation
Follow these procedures for installing and using the machine in an IPP environment.
Installation Procedure
There are three stages.
Network Communication Setup
This requires the machine to be set up for IPP.
Workstation Setup
This requires the workstation to be configured to print to the machine.
Test Print
A print job should be submitted to make sure that the machine has been installed and
configured correctly.
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IPPInstallation
Network Communication Setup
This section describes how to set up the network communication parameters of the
machine.
At the machine, perform these steps.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
Initially, enable the IPP port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
5. Select [IPP], then [Change Settings].
6. Select [Port Status], then [Change Settings].
7. Select [Enabled], then [Save].
Next, establish TCP/IP.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP – Get IP Address], then [Change Settings].
5. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Settings]. Otherwise, complete step 14.
6. Select [TCP/IP – IP Address], then [Change Settings].
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10 IPP (Internet Printing Protocol)
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values (0 to 255) into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP – Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP – Gateway Address], then [Change Settings].
11. Using the same method as in step7, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
Workstation Setup
Install print drivers on each client workstation that will be sending print jobs to the
machine, and map to the machine as a printer. Refer to the HTML document in
CentreWare Utilities CD-ROM, for additional information.
Test Print
To make sure that the machine has been installed on the network correctly a test print
should be submitted from a client workstation. Perform the following steps.
1. Open a document on a client workstation.
2. Select the machine as the printer to which the selected document will be sent.
3. Print the document on the machine and verify that it prints correctly.
4. Make sure that the driver is installed on every workstation that will be sending jobs
to the machine.
5. Repeat the test for all workstations that will be sending jobs to the machine.
The installation process is now complete.
If the test print fails, refer to the Problem Solving chapter for assistance.
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11 CentreWare Internet Services
This chapter explains how to enable and use the CentreWare Internet Services feature
of the machine. The following information is provided.
CentreWare Internet Services Environments – page 98
Using CentreWare Internet Services to Configure Settings on the Machine – page 102
LPD and Port9100 – page 107
E-mail – page 109
HTTP – page 111
Information Checklist
Before enabling the CentreWare Internet Services feature, make sure that the following
items are available or have been performed.
Item
By
An existing operational workstation with TCP/IP Internet or Intranet
accessibility is required. These procedures are not intended to install
the TCP/IP stack itself.
Customer
Obtain and record the following information:
• A Unique IP Address
Customer
• Gateway Address
• Subnet Mask
Refer to the glossary for additional information about the Gateway
Address and Subnet Mask, if needed.
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11 CentreWare Internet Services
Item
By
Test the machine to make sure that it is installed fully and functioning Customer
correctly.
If problems are encountered during the installation of the machine, refer to the Problem
Solving chapter for assistance.
CentreWare Internet Services Environments
CentreWare Internet Services uses the embedded HTTP Server on the machine. This
allows communication with the machine through a Web browser with access to the
Internet or intranet. By entering the IP Address of the machine as the URL (Universal
Resource Locator) in the browser, direct access to the machine is available.
CentreWare Internet Services allows you to make not only the same basic settings as
from the control panel, but to also make more specialized settings for the machine.
User ID and Password
Many of the features available within Internet Services will require an admin user name
and password. The default user name is "11111" and the default password is "x-
admin". This ID and Password can be changed by the System Administrator. A user
will only be prompted for an admin name and password once in a single browser
session.
System Configuration
To use CentreWare Internet Services, you need to enable TCP/IP on the machine.
Target Computers
The OS and browsers that can be used for CentreWare Internet Services are as
follows.
OS
Browsers
Windows 98SE
Windows Me
Internet Explorer 5.5 SP2, 6.0 SP1
Netscape 7
Windows NT4.0
NOTE: Activating two or more browsers
could produce unexpected results.
Windows 2000
Windows XP
Internet Explorer 5.5 SP2, 6.0 SP1
Netscape 7.1
Internet Explorer 6.0 SP1
Netscape 7.1
Windows Server 2003
Mac OS 8.x, 9.x
Internet Explorer 6.0 SP1
Netscape 7.1
Internet Explorer 5.1
Netscape 7.02
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CentreWare Internet Services Installation
OS
Browsers
Mac OS X 10.2.6
Internet Explorer 5.2
Netscape 7.02
CentreWare Internet Services Installation
This section describes the settings required to use CentreWare Internet Services.
Installation Procedure
There are two stages required to enable CentreWare Internet Services.
Network Communication Setup
This requires the machine to be set up for CentreWare Internet Services.
Test Access
To make sure that CentreWare Internet Services has been set up correctly, you should
access CentreWare Internet Services.
Network Communication Setup
Initially, boot the CentreWare Internet Services port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
5. Select [Internet Services (HTTP)] and [Change Settings].
6. Select [Port Status] and [Change Settings].
7. Select [Enabled] and [Save].
Set the port number for CentreWare Internet Services, if required.
8. At the [Internet Services (HTTP)] screen, select [Internet Services Port Number]
and [Change Settings].
9. Use the keypad to enter the port number, and select [Save].
Next, establish TCP/IP.
1. Display the [System Settings] screen.
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11 CentreWare Internet Services
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP – Get IP Address], then [Change Settings].
5. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Settings]. Otherwise, complete step 14.
6. Select [TCP/IP – IP Address], then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values (0 to 255) into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP – Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP – Gateway Address], then [Change Settings].
11. Using the same method as in step 7, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
Test Access
Follow the steps below to access CentreWare Internet Services.
1. At a client workstation on the network, launch an internet browser.
2. In the URL field, enter “http://” followed by the internet address of the machine.
Then press the <Enter> key on the keyboard.
Example: If the internet address is vvv.xxx.yyy.zzz, enter the following in the URL field:
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Selecting Transport Protocols
http://vvv.xxx.yyy.zzz
If the Port number is set, append that to the internet address as follows. In this example,
the port number is 80.
http://vvv.xxx.yyy.zzz:80
3. Verify that the home page of CentreWare Internet Services is displayed.
The CentreWare Internet Services installation process is now completed.
If the test fails, refer to the Problem Solving chapter for assistance.
NOTE: If the Auditron feature is enabled, you may be required to enter the user ID
and password (if one is set up). If you need assistance, contact the Key Operator.
NOTE: When your access to CentreWare Internet Services is encrypted, enter
“https://” followed by the internet address, instead of “http://”.
Selecting Transport Protocols
When using the NetWare, SMB, or SNMP port, change the transport protocol if
required.
• NetWare: IPX/SPX , TCP/IP
• SMB: NetBEUI, TCP/IP
• SNMP: UDP, IPX
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select [Port Status].
3. Select the required transport protocol.
NetWare: IPX/SPX , TCP/IP
SMB: NetBEUI, TCP/IP
SNMP: UDP, IPX
4. Select [Apply New Settings].
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11 CentreWare Internet Services
Using CentreWare Internet Services to Configure Settings on
the Machine
This section provides the full listing of the items that can be set for each port through
CentreWare Internet Services.
For a description about each item, refer to the CentreWare Internet Services chapter of
the User Guide. Refer to [Properties] > [Protocol Settings] or [Port Settings] for links to
each page.
NOTE: The following items display only if the port is activated. To activate a port
through CentreWare Internet Services, select [Port Status], and then the required port.
SMB (Microsoft Networking) – page 104
LPD and Port9100 – page 107
SSDP – page 112
LDAP – page 112
Ethernet
This page allows you to configure the Ethernet settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings]
folder.
3. Select [Ethernet].
4. Set up the following option to be displayed in the frame.
• Ethernet Settings
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
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Using CentreWare Internet Services to Configure Settings on the Machine
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
Parallel
This page allows you to configure the parallel settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings]
folder.
3. Select [Parallel].
4. Set up the following options to be displayed in the frame.
• Bi-directional Communication
• Auto Eject Time
• Adobe Communication Protocol (Only available when the optional PostScript Kit is
installed.)
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
USB
This page allows you to configure the USB settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings]
folder.
3. Select [USB].
4. Set up the following options to be displayed in the frame.
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• Auto Eject Time
• Adobe Communication Protocol (Only available when the optional PostScript Kit is
installed.)
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
EtherTalk
This is only displayed when PostScript Kit is installed. This page allows you to configure
the EtherTalk settings.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [EtherTalk].
4. Set up the following options to be displayed in the frame.
• Printer Name
• Zone Name
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
SMB (Microsoft Networking)
This page allows you to configure the SMB settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
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2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [SMB].
4. Set up the following options to be displayed in the frame.
• Workgroup
• Host Name
• Maximum Sessions
• TBCP Filter (Only available when the optional PostScript Kit is installed.)
• Unicode Support
• Auto Master Mode
• Encrypt Password
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
NetWare
This page allows you to configure the NetWare settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [NetWare].
4. Set up the following options to be displayed in the frame.
• Host Name
• Active Mode
• File Server Name
• Polling Interval
• Number of Searches
• Password
• Re-enter Password
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• TBCP Filter (Only available when the optional PostScript Kit is installed.)
• Tree Name
• Context Name
• Frame Type
• Network Address
• Active Discovery
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
TCP/IP
This page allows you to configure the following TCP/IP settings.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [TCP/IP].
4. Set up the following options to be displayed in the frame.
• Host Name
• Get IP Address
• IP Address
• Subnet Mask
• Gateway Address
• Get DNS Address
• DNS Address 1–3
• DNS Name
• Generate Domain Search List Automatically
• Domain Name 1–3
• Connection Time-Out
• Dynamic DNS Update
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Using CentreWare Internet Services to Configure Settings on the Machine
• Get WINS Server Address
• Primary WINS Server Address
• Secondary WINS Server Address
• IP Filter
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
LPD and Port9100
This page allows you to configure the LPD and Port9100 settings for the following
options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [LPD] or [Port9100].
4. Set up the following options to be displayed in the frame.
• Port Number
• TBCP Filter (Only available when the optional PostScript Kit is installed.)
• Connection Time-Out
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
SNMP
This page allows you to configure the SNMP settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
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1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [SNMP].
4. Set up the following options to be displayed in the frame.
• Community Name (Read Only)
• Community Name (Read/Write)
• Community Name (Trap Notification)
• System Administrator
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
IPP
This page allows you to configure the IPP settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [IPP].
4. Set up the following options to be displayed in the frame.
• Port Number
• Add Port No.
• TBCP Filter (Only available when the optional PostScript Kit is installed.)
• Administrator Mode
• DNS
• Connection Time-Out
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
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Using CentreWare Internet Services to Configure Settings on the Machine
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
E-mail
This page allows you to configure the E-mail and iFax (Internet fax) settings for the
following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [E-mail].
4. Set up the following options to be displayed in the frame.
• Receiving Protocol
• Print Mail Headers and Contents
• Print iFax Headers and Contents
• Auto Print Delivery Confirmation Mail
• Auto Print Error Mail
• Maximum E-mail Size
• Split Size of Outgoing Mail
• Response to Read Status (MDN)
• POP3 Server Address
• POP3 Port Number
• POP Receive Authentication
• POP3 Server Check Interval
• POP User Name
• POP User Password
• SMTP Server Address
• SMTP Port Number
• SMTP Sending Authentication
• SMTP Authentication User Name
• SMTP Authentication Password
• Domain Filtering-Receive
5. Select [Apply New Settings] to reflect the new setting.
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6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
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Using CentreWare Internet Services to Configure Settings on the Machine
HTTP
This page allows you to configure the HTTP settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol
Settings] folder.
3. Select [HTTP].
4. Set up the following options to be displayed in the frame.
• Port Number
• Maximum Sessions
• Connection Time-Out
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
UPnP
This page allows you to configure the UPnP settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port
Settings] folder.
3. Select [UPnP].
4. Set up the following option to be displayed in the frame.
• Port Number
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
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NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
SSDP
This page allows you to configure the SSDP settings for the following options.
NOTE: NOTE: Some settings on this page will only be available after you restart
CentreWare Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings]
folder.
3. Select [SSDP].
4. Set up the following option to be displayed in the frame.
• Valid Advertising Period
• Maximum TTL
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
LDAP
This page allows you to configure the LDAP settings for the following options.
NOTE: Some settings on this page will only be available after you restart CentreWare
Internet Services, or after the machine is switched off and on.
1. At the CentreWare Internet Services home page for the machine, select the
[Properties] tab.
2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port
Settings] folder.
3. Select [LDAP].
4. Set up the following option to be displayed in the frame.
• LDAP Server Address
• Port Number
5. Select [Apply New Settings] to reflect the new setting.
6. Enter the user ID and password, then select [OK].
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Using CentreWare Internet Services to Configure Settings on the Machine
NOTE: The default user ID is "11111" and the default password is "x-admin".
7. When the reboot message appears, select [Reboot].
NOTE: For more information about the contents of items, refer to the CentreWare
Internet Services chapter of the User Guide.
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12 E-mail
This chapter explains how to set up the E-mail feature of the machine. The following
information is provided.
Installation Procedure – page 117
Network Communication Setup – page 118
Test Mail – page 120
E-mail Overview
You can send and receive E-mails using the machine.
When sending and receiving an E-mail, the following features are available.
• Internet Fax (iFax)
• Scan to E-mail
• E-mail Print
• Mail Notice Service
• Notify Job End by E-mail
Internet Fax (iFax)
If the optional Internet Fax Kit is installed in the machine, you can send and receive the
is converted to TIFF format. This differs from a facsimile that transmits the data via a
telephone line. For more information, refer to Internet Fax chapter on page 139.
Scan to E-mail
If the optional Internet Fax Kit is installed in the machine, you can send the scanned
documents as an E-mail attachment to one or more E-mail address destinations. You
can select the format of the scanned data to be TIFF, JPEG, or PDF.
E-mail Print
You can send an E-mail from a computer to the machine, with a TIFF or PDF document
attached. Upon receiving the E-mail, the machine will print it out automatically.
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12 E-mail
Mail Notice Service
You can set the machine to send an E-mail to a specified address. The E-mail will give
notice whenever an error occurs on the machine, or a history of failed E-mail reception
requests or print requests.
You can also configure so that an E-mail is sent notifying the completion of a print job
which has been requested from your computer.
Notify Job End by E-mail
This is one of the Mail Notice Service features described in the previous paragraph.
You can configure the machine to notify the end of a print job via E-mail. Set this
function on the tab which contains the print driver. You can activate this function and
specify the addresses to be notified. For information about how to make settings, refer
to the Help section of the print driver.
Information Checklist
Before enabling the feature, make sure that the following items are available or have
been performed.
Item
By
An existing operational network utilizing TCP/IP is required. These
procedures are not designed to install a network.
Customer
Obtain and record the following information:
• IP address
Customer
• Gateway address
• Subnet mask
• Machine Host name
• Machine E-Mail Account
• SMTP Server Address or Server Name
• DNS Server Name if Mail Server Names are used instead of Mail Server
Addresses.
• LDAP Server Address if global search is required.
Refer to the Glossary for additional information about the Gateway Address
and Subnet mask.
Set up the mail server and E-mail accounts.
Customer
Customer
Test the machine to make sure that it is installed fully and functioning
correctly.
Install the Internet Fax Kit.
Xerox
NOTE: You must have an Internet Service Provider if you wish to acquire an E-mail
account through ISP.
If problems are encountered during machine setup, refer to the Problem Solving
chapter of the User Guide.
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E-mailEnvironments
E-mail Environments
System Requirements
The following options are required for the machine.
• Internet Fax Kit
• The machine is connected to the network using TCP/IP.
• The environment allows the sending and receiving of E-mail.
Item
Correspondent Specifications
ITU-T Recommendations
E-mail forwarding
DSN function
ITU-T T.37, T.30, F.185 and E.164
RFC2304, RFC2305
RFC1891, 1894
MDN function
RFC2298
SMTP receiving
POP3 receiving
MIME version
RFC821, 822, 1869
RFC1939
Version1.0 (RFC2049)
NOTE: A file may not print if the format differs from those in the above table.
NOTE: It is recommended to use Microsoft Outlook Express 5.5/6.0 or Netscape 7 as
an E-mail software.
E-mail Installation
This section describes how to enable the E-mail feature.
Installation Procedure
To use the E-mail feature, configure the following settings on the machine.
Network Communication Setup
Use the touch screen to set the following ports to [Enabled].
• Receive E-mail
• Send E-mail
• Mail Notice Service
Then, set the IP address.
Finally, set the other items required for the E-mail feature.
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12 E-mail
Test Mail
The E-mail job should be submitted to make sure that the machine has been installed
and configured correctly.
Network Communication Setup
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
Initially, activate the ports for E-mail.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
5. Select the required port and then [Change Settings].
– Scan to E-mail: [Send E-mail]
– E-mail Print: [Receive E-mail]
– Mail Notice Service/ Notify Job End by E-mail: [Mail Notice Service]
6. Select [Port Status] , and then [Change Settings].
7. Select [Enabled], and then [Save].
Next, establish TCP/IP
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP - Get IP Address], and then [Change Settings].
5. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Settings]. Otherwise, complete step 14.
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E-mailInstallation
6. Select [TCP/IP - IP Address], then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant value (0 to 255) into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP - Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP - Gateway Address], then [Change Settings].
11. Using the same method as in step 7, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
E-mail Setting Setup
Finally, set the other items required for the E-mail feature.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select the following items, then [Change Settings].
• [Machine E-mail Address/Host Name]
– E-mail Address
– Host Name - This is the SMB Host Name of the device
– Domain Name - This is the DNS information. It has to be set via CentreWare
Internet Services when e-mail server names are used (host names are used
instead of IP addresses) AND the DNS IP address is left blank.
• [POP3 Server Settings] : when receiving E-mail via POP3
– POP3 Server Setup
– POP3 Server IP Address
– POP3 Server Name - If server name is used, then DNS needs to be configured
properly via CentrWare Internet Services.
– POP3 Server Port Number
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12 E-mail
– POP3 Server Login name - POP3 password used SMTP Authentication.
– POP3 Server Password - POP3 password used for SMTP Authentication.
– POP3 Password Encryption
• [SMTP Server Settings] : when sending or receiving E-mail via SMTP
– SMTP Server Setup
– SMTP Server IP Address
– SMTP Server Name - If server name is used then DNS needs to configured
properly via CentreWare Internet Services.
– SMTP Server Port Number
– E-mail Send Authentication
– SMTP AUTH Login Name - SMTP login name used for SMTP Authentication.
– SMTP AUTH Password - SMTP login name used for SMTP Authentication.
• [Domain Filter] : if required
– Domain Filtering - This field will be populated ONLY if restriction is required on
sending mail to certain domains.
– Domain 1 - 50
• [Other Settings]
– E-mail Receive Protocol
4. Select [Save]
Test Mail
To make sure that E-mail has be set up successfully, perform the following steps:
Scan to E-mail
1. Load the document.
2. Select [E-mail] on the Menu screen.
3. Select the required features for the job.
4. Enter the E-mail address of the recipient.
5. Press the <Start> button.
The document will be scanned and converted to the format that you specified. Then it
will be sent as an E-mail attachment.
E-mail Print
1. Use your E-mail software to create an E-mail and then attach a TIFF or PDF
document.
2. Enter the E-mail address of the receiving machine.
3. Send the E-mail.
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E-mailInstallation
4. After the machine has received the E-mail, printing starts automatically.
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13 Scanning Services
This chapter explains how to set up Scanning Services in the supported environments.
The following information is provided.
Remote Authentication Setup (If Required) – page 133
Network Communication Setup – page 137
Workstation Setup – page 138
Scanning Overview
Scanning Services brings the versatility of network scanning to the workstation. By
combining the power of the machine, CentreWare Internet Services, and third-party
applications, scanning services provides a network solution for all scanning
requirements.
Scanning features can be programmed and documents can then be scanned and
transferred to a file server. You can access those documents from your workstation, or
share them with other users connected to the network.
The stored scanned document can be opened by any software application that can
view or edit TIFF/PDF/JPEG files.
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Scanning with the machine
Scanning services enables multiple users to use the machine to scan and store
documents. With the power of the local area network, multiple users can access the
machine and use it to scan documents.
To perform network scanning, the machine must be installed on a local area network
using TCP/IP protocol. To retrieve a scanned document file, it must be transferred to a
file server.
NOTE: ASCII characters are used for the user name and password. Accented
characters (ISO8859-1 characters) can also be used when entering template names
and other data, for example, metadata information.
Scanning Process
The machine has four types of scanning functions.
• Scan to E-mail
• Scan to Mailbox
• Scan using Template (Network Scanning)
• Scan to FTP/SMB
The process for scanning a job is as follows.
Scan to E-mail
If the optional Internet Fax Kit is installed in the machine, you can send the scanned
can select the format of the scanned data to be TIFF, JPEG, or PDF. For more
information, refer to E-mail chapter on page 115.
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ScanningOverview
Scan to Mailbox
You can use the machine to scan the required documents, and store them as data in
the mailbox. The stored data can be retrieved from a computer connected to the TCP/
IP network if you have installed the scan driver on Windows computers or you have
activated CentreWare Internet Services.
scan
Mailbox
Network
Computer
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13 Scanning Services
Scan using Template (Network Scanning)
The template is user-programmable, and contains parameters for the scanned
document. You can apply the template to the scanned document on the machine. The
scanned document will be saved to the hard disk of the machine and then sent
automatically to the computer (server) such as an FTP or SMB server connected to the
network. CentreWare Internet Services is used to create the templates and configure
settings such as the destination for the file.
Remote Authentication is available when scanning to a server via FTP or SMB over
TCP/IP. Kerberos for Windows 2000 and Solaris are supported on this device.
NOTE: CentreWare Network Scanning Services (optional) can also be used to create
the templates which are available only for FTP servers. Refer to the CentreWare
documentation for more information.
scan
Hard Disk
Network
Computer
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Scan to Mailbox Setup
Scan to FTP/SMB
You can send the scanned documents through a TCP/IP network to a computer
(server) such as an FTP or SMB server.
scan
Network
Computer
Scan to Mailbox Setup
Information Checklist
Before enabling the feature, make sure that the following items are available or have
been performed. If Kerberos has been enabled, refer to Remote Authentication Setup
(If Required) on page 133.
Item
By
An existing operational network utilizing TCP/IP is required. These
procedures are not designed to install a network.
Customer
Obtain and record the following information:
Customer
• IP address
• Gateway address
• Subnet mask
• Host name
Refer to the Glossary for additional information about the Gateway Address
and Subnet mask.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Customer
Customer
Mailboxes need to be created on the touch screen of the machine or via
CentreWare Internet Services.
Install the scan driver.
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13 Scanning Services
If problems are encountered during machine setup, refer to the Problem Solving
chapter of the User Guide.
Scan to Mailbox Environments
Network
The machine and the computer must be connected to a network, and be able to
communicate using TCP/IP protocol.
Target Computers
• Windows 95 (Service Pack 1 or later)/Windows 98/Windows Me
• Windows NT 4.0 (Service Pack 4 or later)/Windows 2000/Windows XP/
Windows Server 2003
Installation Procedure
To scan a document to a mailbox, configure the following settings on the machine:
Network Communication Setup
By using the touch screen, activate the Salutation port to [Enabled].
Then set the IP address.
Finally, create mailboxes for saving scanned documents. Refer to the Setups chapter
of the User Guide.
Workstation Setup
This requires the workstation in the networking environment to be configured to
communicate with the machine.
Network Communication Setup
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
Initially, activate the Salutation port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
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Scan to Mailbox Setup
4. Select [Port Settings].
5. Select [Salutation], and then [Change Settings].
6. Select [Port Status], and then [Change Settings].
7. Select [Enabled], and then [Save].
Next, establish TCP/IP
1. Display the [System Settings] screen
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP - Get IP Address], then [Change Settings].
5. Select a method for establishing an IP Address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Setting]. Otherwise, complete step14.
6. Select [TCP/IP - IP Address], then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values 0 to 255 into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP -Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP -Gateway Address], then [Change Settings].
11. Using the same method as in step 7, enter the Subnet Mask.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP address which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
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13 Scanning Services
Workstation Setup
To retrieve scanned document, install the scan driver on Windows computers or
activate CentreWare Internet Services. For more information about the operating
environment for the scan driver and the installation method, refer to the HTML
document in CentreWare Utilities CD-ROM. For more information how to retrieve the
document, refer to the CentreWare Internet Services chapter of the User Guide.
Scan using Template (Network Scanning) Setup
Information Checklist
Before enabling the feature, make sure that the following items are available or have
been performed. If Kerberos has been enabled, refer to Remote Authentication Setup
(If Required) on page 133.
Item
By
An existing operational network utilizing TCP/IP is required. These
procedures are not designed to install a network.
Customer
Obtain and record the following information:
Customer
• IP address
• Gateway address
• Subnet mask
• Host name
Refer to the Glossary for additional information about the Gateway Address
and Subnet mask.
Templates and Repositories must be created via Internet Services or
Network Scanning Services.
Customer
Customer
Customer
Test the machine to make sure that it is installed fully and functioning
correctly.
Set up the FTP or SMB server.
FTP server
• Windows NT4.0 Server, Windows 2000 Server, and Windows Server
2003:
Microsoft IIS 3.0 or later FTP Service must be installed.
• Windows NT4.0 Workstation and Windows 2000 Professional:
Microsoft IIS 3.0 or later FTP Service or Microsoft Peer Web Service 3.0
or later FTP Service must be installed.
• NetWare 5.x FTP Service
For information on each FTP service setting, refer to the user guide
provided with the software.
SMB server
The following OS installed computers provide shared folder function:
• Windows 95/Windows 98/Windows Me
• Windows NT4.0/Windows 2000/ Windows XP/Windows Server 2003
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Scan using Template (Network Scanning) Setup
Item
By
Kerberos Server IP or Name if Remote Authentication is required, likewise Customer
DNS Server Address or Domain Name if Kerberos Server Name is used.
If problems are encountered during machine setup, refer to the Problem Solving
chapter of the User Guide.
Scan using Template Environments
Network
The machine and the computer must be connected to a network and be able to
communicate using TCP/IP protocol.
Installation Procedure
To send the scanned document to a server using a template, configure the following
settings on the machine:
Network Communication Setup
By using the touch screen, activate the Internet Services (HTTP), FTP Client, or SMB
port to [Enabled].
Then, set the IP address.
Workstation Setup
This requires the workstation in the networking environment to be configured to
communicate with the machine.
Network Communication Setup
NOTE: CentreWare Internet Services can also be used to configure the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
Initially, activate the port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
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13 Scanning Services
5. Select the required port and then [Change Settings].
Mandatory: [Internet Services (HTTP)]
Using FTP server: [FTP Client]
Using SMB server: [SMB]
NOTE: Select [FTP Client] for CentreWare Scan Services (optional).
6. Select [Port Status], and then [Change Settings].
7. Select [Enabled], and then [Save].
Next, establish TCP/IP
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP - Get IP Address], then [Change Settings].
5. Select a method for establishing an IP Address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Settings]. Otherwise, complete step14.
6. Select [TCP/IP - IP Address], then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values 0 to 255 into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP -Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP -Gateway Address], then [Change Settings].
11. Using the same method as in step 7, enter the Subnet Mask.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
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Scan using Template (Network Scanning) Setup
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
Remote Authentication Setup (If Required)
The machine uses Kerberos for windows and Kerberos for Solaris for user
authentication. When enabled, user access to scanning features (excluding scan to
mailbox) will be constrained. A popup message will prompt the user to enter a login and
password before using the scanning features. The login and password will be passed
to the Kerberos server. Only when the user is authenticated the feature will be made
available.
Information Checklist
Item
By
Customer
An existing operational network utilizing TCP/IP is required.
TheseProcedures are not designed to install a network
Customer
Obtain and record the following information:
• Remote Server IP address
• Remote Server Server Name
• DNS Address if Host Name is used instead of the IP address
name
• Remote Server Realm Name
When using Scan to email, Kerberos authentication has the following affect on the
feature:
1. Selects [Scan to Mailbox].
2. A login/password popup is displayed requiring the user to provide a username
and password to the Kerberos server. Enter the login and password.
The device passes the login and password to the Kerberos server and if a match is
found, the user is succesfully authenticated.
"From:" field of the e-mail is automatically populated with the device login name and e-
mail address created at the time of the device configuration.
If SMTP server requires authentication, the device will use the SMTP username/
password created at the configuration of the device before sending an e-mail to the
server.
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13 Scanning Services
When using Scan to FTP/SMB, Kerberos authentication has the following affect on the
feature:
1. Selects [Scan to FTP/SMB].
2. A login/password popup will be displayed to authenticate users with the Kerberos
server. Enters the login and password.
The login and password is passed on to the Kerberos server and if a match is found
the user is successfully authenticated.
The user needs to enter a valid login and password for the FTP/SMB server. This may
or may not be the user’s Kerberos login/password, rather it is a login/password that is
accepted by the FTP/SMB server.
When using Network Scanning, Kerberos authentication has the following affect on
the feature:
1. Selects [Network Scanning].
2. A login/password popup will be displayed to authenticate users with the Kerberos
server. Enter the login and password.
The login and password is passed on to the Kerberos server and if a match is found
the user is successfully authenticated.
Through the templates/repositories, the users will enter a valid login/password for FTP/
SMB servers. This may or may not be the user login/password; rather it is a login/
password that is accepted by the FTP/SMB server.
Public templates are accessible to any user. Private templates require a password that
may or may not be different from the Kerberos password.
Remote Authentication Network Communication Setup
1. Connect the machine to the network.
2. Display the [System Settings] screen.
3. Select [Network Settings]
4. Select [Remote Authentication Server Settings]
5. Select [Authentication System], then select [Change Settings] and choose
Kerberos 2000 or Kerberos Solaris.
6. Select [Remote Server Setup], then select [Change Settings] and choose to enter
an IP address or Server Name.
7. Select [Remote Server IP Address], then enter the IP address of the Kerberos
server.
8. Select [Remote Server Name], then enter the name of the server. DNS
information needs to be populated through Internet services.
9. Select [Remote Server Port Number] and enter the port number. The default is
Port 88.
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Scan using Template (Network Scanning) Setup
10. Select [Remote Server Realm Name] and enter the realm name. This is the fully
qualified domain which Kerberos server supports.
Remote Authentication Enablement
1. Connect the machine to the network.
2. Display the [System Settings] screen.
3. Select [Login Setup/Auditron Administration].
4. Select [Remote Login Setup] and select "On" to enable Kerberos.
Workstation Setup
For more information about programming templates using CentreWare Internet
Services, refer to the CentreWare Internet Services chapter of the User Guide.
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13 Scanning Services
Scan to FTP/SMB Setup
Information Checklist
Before enabling the feature, make sure that the following items are available or have
been performed. If Kerberos has been enabled, refer to Remote Authentication Setup
(If Required) on page 133
Item
By
An existing operational network utilizing TCP/IP is required. These
procedures are not designed to install a network.
Customer
Obtain and record the following information:
Customer
• IP address
• Gateway address
• Subnet mask
• Host name
Refer to the Glossary for additional information about the Gateway Address
and Subnet mask.
Test the machine to make sure that it is installed fully and functioning
correctly.
Customer
Customer
Set up the FTP or SMB server.
FTP server
• Windows NT4.0 Server, Windows 2000 Server, and Windows Server
2003:
Microsoft IIS 3.0 or later FTP Service must be installed.
• Windows NT4.0 Workstation and Windows 2000 Professional:
Microsoft IIS 3.0 or later FTP Service or Microsoft Peer Web Service 3.0
or later FTP Service must be installed.
• NetWare 5.x FTP Service
For information on each FTP service setting, refer to the user guide
provided with the software.
SMB server
The following OS installed computers provide shared folder function:
• Windows 95/Windows 98/Windows Me
• Windows NT4.0/Windows 2000/ Windows XP/Windows Server 2003
If problems are encountered during machine setup, refer to the Problem Solving
chapter of the User Guide.
Scan to FTP/SMB Environments
Network
The machine and the computer must be connected to a network and be able to
communicate using a TCP/IP protocol.
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Scan to FTP/SMB Setup
Installation Procedure
To send the scanned document to a server, configure the following settings on the
machine:
Network Communication Setup
By using the touch screen, activate the FTP Client or SMB port to [Enabled].
Then, set the IP address.
Workstation Setup
Create a shared folder on your computer.
Network Communication Setup
NOTE: CentreWare Internet Services can also be used to configured the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
Initially, activate the port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
5. Select the required port and then [Change Settings].
Using FTP server:[FTP Client]
Using SMB server:[SMB]
6. Select [Port Status] and then [Change Settings].
7. Select [Enabled] and then [Save].
Next, establish TCP/IP
1. Display the [System Settings] screen
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP - Get IP Address], then [Change Settings].
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13 Scanning Services
5. Select a method for establishing an IP Address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Setting]. Otherwise, complete step14.
6. Select [TCP/IP - IP Address], then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for the machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values 0 to 255 into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP -Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP -Gateway Address], then [Change Settings].
11. Using the same method as in step 7, enter the Subnet Mask.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
Workstation Setup
You need the folder to store scanned data. Create a folder on your computer, and then
enable sharing for the folder.
NOTE: When you use UNC format for SMB, only local access is allowed.
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14 Internet Fax
This chapter explains how to set up the Internet Fax (referred to as iFax) feature of the
machine. The following information is provided.
Installation Procedure – page 140
Network Communication Setup – page 141
Test iFax – page 144
iFax Overview
If the optional Internet Fax Kit is installed in the machine, you can send and receive the
scanned data as attachments, via an intranet or the Internet. This differs from a
facsimile that transmits the data via a telephone line.
Information Checklist
Before enabling this feature, make sure that the following items are available or have
been performed.
Item
By
An existing operational network utilizing TCP/IP is required. These
procedures are not designed to install a network.
Customer
Obtain and record the following information:
Customer
• IP address
• Gateway address
• Subnet mask
• Host name
Refer to the Glossary for additional information about the Gateway Address
and Subnet mask.
Set up the mail server and E-mail accounts.
Customer
Customer
Test the machine to make sure that it is installed fully and functioning
correctly.
Install the Internet Fax Kit.
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14 Internet Fax
iFax Environments
System Requirements
The following options are required for the machine.
• Internet Fax Kit
• The machine is connected to the network using TCP/IP.
• The environment allows the sending and receiving of E-mail.
Item
Correspondent Specifications
ITU-T Recommendations
iFax format
ITU-T T.37, T.30, F.185 and E.164
Sending:
RFC2301 (TIFFprofileS/F/J) and 600 x 600
dpi
Receiving:
RFC2301 (TIFFprofileS/F/J/C)
Facsimile forwarding
DSN function
RFC2304, RFC2305
RFC1891, 1894
RFC2298
MDN function
SMTP receiving
POP3 receiving
MIME version
RFC821, 822, 1869
RFC1939
Version1.0 (RFC2049)
NOTE: A file may not print if the format differs from those in the above table.
NOTE: It is recommended to use Microsoft Outlook Express 5.5/6.0 or Netscape 7 as
an E-mail software.
iFax Installation
This section describes how to enable the iFax feature.
Installation Procedure
To use the iFax feature, configure the following settings on the machine.
Network Communication Setup
Use the touch screen to set the following ports to [Enabled].
• Receive E-mail
• Send E-mail
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iFaxInstallation
Then, set the IP address
Finally, set the other items required for the iFax feature.
Test iFax
The iFax job should be submitted to make sure that the machine has been installed
and configured correctly.
Network Communication Setup
NOTE: CentreWare Internet Services can also be used to configured the machine.
Refer to the CentreWare Internet Services chapter of the User Guide.
NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP
network.
Initially, activate the port.
1. Connect the machine to the network.
2. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
3. Select [Network Settings].
4. Select [Port Settings].
5. Select [Receive E-mail] and then [Change Settings].
6. Select [Port Status] and then [Change Settings].
7. Select [Enabled] and then [Save].
8. On the [Port Setting] screen, select [Send E-mail] and then [Change Settings].
9. Select [Port Status] and then [Change Settings].
10. Select [Enabled] and then [Save].
Next, establish TCP/IP
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings], refer to the
Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select [Protocol Settings].
4. Select [TCP/IP - Get IP Address], and then [Change Settings].
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14 Internet Fax
5. Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP],
[DHCP/Autonet], or [Manual], and then select [Save].
NOTE: Use the DHCP server together with the Windows Internet Name Server
(WINS) server.
If you selected [Manual] in step 5, then complete steps 6 to 11 to enter the [Protocol
Settings]. Otherwise, complete step 14.
6. Select [TCP/IP - IP Address], then [Change Settings].
7. Use the keypad on the screen to enter the IP Address for this machine in the
format “xxx.xxx.xxx.xxx”. Enter relevant values (0 to 255) into the highlighted field
and select [Next]. The next 3 digits are highlighted. When you have finished
entering all values, select [Save].
8. Select [TCP/IP - Subnet Mask], then [Change Settings].
9. Using the same method as in step 7, enter the Subnet Mask.
10. Select [TCP/IP - Gateway Address], then [Change Settings].
11. Using the same method as in step 7, enter the Gateway Address.
NOTE: If you do not wish to set the Gateway Address, enter “0.0.0.0”.
12. Select [TCP/IP - IP Filter], then [Change Settings].
13. Select [On] to filter access to the machine.
NOTE: If you do not wish to use the IP filter feature, select [Off].
NOTE: Use CentreWare Internet Services to register the IP addresses which are not
allowed to access the machine. Refer to the CentreWare Internet Services chapter of
the User Guide.
14. When you have finished establishing TCP/IP, select [Close] from the [Protocol
Settings] screen.
Finally, set the other items required for the iFax feature.
1. Display the [System Settings] screen.
NOTE: For more information about how to display the [System Settings] screen, refer
to the Setups chapter of the User Guide.
2. Select [Network Settings].
3. Select the following items, then [Change Settings].
• [Machine E-mail Address/Host Name]
– E-mail Address
– Host Name
– Domain Name
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iFaxInstallation
• [POP3 Server Settings] : when receiving E-mail via POP3
– POP3 Server Setup
– POP3 Server IP Address
– POP3 Server Name
– POP3 Server Port Number
– POP3 Server Check Interval
– POP3 Server Login Name
– POP3 Server Password
– POP3 Encryption
• [SMTP Server Settings] : when sending or receiving E-mail via SMTP
– SMTP Server Setup
– SMTP Server IP Address
– SMTP Server Name
– SMTP Server Port Number
– E-mail Send Authentication
– SMTP AUTH Login Name
– SMTP AUTH Password
• [Domain Filter] : if required
– Domain Filtering
– Domain 1 - 50
• [Other Settings]
– E-mail Receive Protocol
4. Select [Save].
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14 Internet Fax
Test iFax
To make sure that iFax has been set up successfully, perform the following steps:
Sending:
1. Load the document.
2. Select [Fax/Internet Fax] on the Menu screen.
3. Select [iFax].
4. Select the required features for the job.
5. Enter the E-mail address of the recipient.
6. Press the <Start> button.
The document will be scanned and converted to TIFF format. Then it will be sent as an
E-mail attachment.
Receiving:
When the machine receives an iFax, printing starts automatically.
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15 Problem Solving
This chapter contains problem solving procedures and how to seek further assistance.
For more information, refer to the following.
Problems using a UNIX Environment – page 153
Problems using CentreWare Internet Services – page 160
Problems using E-mail Print/Mail Notice Service/iFax – page 161
Problem Solving Procedures
This section enables you to identify the steps to solve problems relating to the network
functions of the machine. Use the following steps to identify and solve the problem. If
the problem is not network related, refer to the User Guide for corrective action.
1. Resolve any local copier or fax problems first. Perform the corrective action that is
recommended by the User Guide. Do not attempt to resolve a network problem if
the local copier and fax functions are not operating correctly.
2. Check that the machine has power and it is switched on.
3. Check that the network cable is connected to the machine.
4. Check that the network cable is connected to the workstation.
5. Check that the correct print driver for the machine is selected at the workstation.
6. Check that the software application being used to send print jobs is set up
correctly.
7. If one workstation is not printing/faxing, then re-install the print driver on the
workstation.
8. Call the local Xerox Welcome Center, where a representative will assist in the
diagnosis and solution of the problem.
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15 Problem Solving
Problems using a NetWare Environment
This section explains what to do when problems occur while using NetWare. The
causes, confirmation methods, and actions are as follows. If a problem still exists after
page 145 to seek further assistance.
When the required printing result is not obtained – page 150
When there is no notification of error – page 151
When printing fails
*: For setting and confirmation methods, refer to the NetWare online documentation.
Cause
Confirmation Method
Action
A network component does
not conform to the automatic light is on in the network
Check that the data link port Set the machine to the frame
type specified for the file
setting of the frame type.
component connected to the server to be connected.
machine. Then check that
frame types of the file server
are unified in the network.
A control character or an
Check whether the machine Initialize the NV memory from
equal sign (=) was used in a is activated with the entered the control panel of the
printer name.
name.
machine, then specify a
printer name with characters
other than control characters
or the equal sign (=).
A fault occurred on the
network between the client
and the machine.
Use NWADMIN to check
whether the target printer
object is viewed.
Replace the network cable
between the client and the
machine.
The user name or group
name of the print job is not
registered in the print queue. whether the user name or
group name of the job has
Use NWADMIN or
PCONSOLE to check
<Action -1>
Re-send the print job to a
print queue in which the user
name or group name has
been registered correctly.
been registered in the print
queue.
<Action -2>
Use NWADMIN or
PCONSOLE to register a
user name or group name of
the job in the print queue.*
Print jobs cannot be sent to
the print queue.
Use NWADMIN or
Use NWADMIN or
PCONSOLE to check
whether the Allow Users To
Submit Print Jobs option is
set to Yes.*
PCONSOLE to set the Allow
Users to Submit Print Jobs to
Yes.*
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Problems using a NetWare Environment
Cause
Confirmation Method
Action
The user name or group
Use NWADMIN or
<Action -1>
name of the job is not defined PCONSOLE to check
Re-send the print job to a
print queue in which the user
name or group name has
been registered correctly.*
in the print server.
whether the user name or
group name of the job is
registered in the target print
server.*
<Action -2>
Use NWADMIN or
PCONSOLE to register the
user name or group name of
the job in the print server.*
The print job is in a print
Use NWADMIN or
<Action -1>
queue that is not assigned to PCONSOLE to check
Re-send the print job to the
print queue assigned to the
machine.*
the machine.
whether the machine is
assigned to the print queue.
<Action -2>
Use NWADMIN or
PCONSOLE to assign the
target queue to the machine.*
The number of print queues
assigned exceeds the
maximum number that the
machine can support.
Use NWADMIN or
PCONSOLE to check
whether the required print
queue is assigned to the
machine.*
Re-send the print job to the
print queue assigned to the
machine.*
No slave file server is
Use PCONSOLE to check
Use PCONSOLE to register a
specified (bindery mode).
whether a slave file server is slave file server.*
registered.*
Incorrect printer type.
Use PCONSOLE to check
the printer type.*
Use PCONSOLE to specify
[Remote Parallel, LPT1].
Then reboot the machine.*
The setting for the slave file
server is incorrect (bindery
mode).
Use PCONSOLE to check
the setting.*
Use PCONSOLE to specify
the correct setting.*
The actual number of the
page of the print job is
different from the page
number set in the machine.
Use NWADMIN or
PCONSOLE to check
whether the starting paper
<Action -1>
Use NWADMIN or
PCONSOLE to match the
number is the same as that of [Starting paper] number with
the print job.*
the paper number of the print
job.*
<Action -2>
Use PCONSOLE to stop the
print job. When the paper
number is invalid, change the
number, then re-send the
print job to the print queue.
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15 Problem Solving
Cause
Confirmation Method
Action
The data format of the print
job does not match the print
environment setting of the
client.
When printing a binary file in
the PostScript language,
make TBCP valid in the
machine. If using Windows
on the client, disable Ctrl-D.
For details, refer the
–
Windows PRINTER.WRI file.
The IPX checksum is set to
an invalid level.
Use the Set command on the Enter the following command
file server console to check on the file server console to
whether the IPX checksum is set the IPX checksum to level
set to level 0 or 2.
1.
Set Enable IPX Checksum =
x (x: 1)
The NCP packet signature is Use the Set command on the Enter the following command
set to an invalid level.
file server console to check
whether the NCP packet
signature is set to level 0 or
3.
on the file server console to
set the NCP packet signature
to level 1, and then restart the
file server.
set NCP Packet Signature
Option = x (x: 1)
The connected server is set
over the router when using
TCP/IP.
Check whether the router can When the router cannot use
use multi-cast.
multi-cast, install the
NetWare5 server in the same
network using TCP/IP. Then
describe the address over the
router in the
[SYS:\ETC\SLP.CFG] file.
The IP address has been
expired or has not been
Use the PING command to
check whether the IP address
Set the IP address.
found when using the DHCP of the machine is available.
server.
Another printer object has
been connected.
Use NWADMIN to check that Use the CentreWare Utilities
the object is correctly CD-ROM or CentreWare
assigned to the required print Internet Services to specify
server.*
the correct file server name,
tree name, context name,
and active mode.
The file server goes down.
A printer having the same
Select [Network
Neighborhood] of Windows to
search for the file server.
Activate the file server.
Switch off the machine, and
Use the CentreWare Utilities
machine name exists on the then use NWADMIN to check CD-ROM to specify another
network.
that the printer object is in the machine name.
job standby status.
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Problems using a NetWare Environment
Cause
Confirmation Method
Action
The NetWare port is not
activated.
<Confirmation -1>
<Action -1>
Activate the NetWare port.
Print the System Settings
List, then check that the port
is activated.
<Confirmation - 2>
<Action -2>
Print the System Settings
List. When using IPX/SPX,
check that the network
number remains set to
00000000 (NetWare server
down). When using TCP/IP,
check that the IP address
remains set to 0.0.0.0 (fixed
IP address not specified) or
an address supply server
(DHCP server down).
When using IPX/SPX, start
the NetWare server. When
using TCP/IP, set the fixed IP
address or start the address
supply server (DHCP).
Invalid printer configuration.
Use NWADMIN or
Use NWADMIN or
PCONSOLE to check that the PCONSOLE to set the
printer configuration is
correct.*
following items.
Printer type: Parallel
Port: LPT 1
Printer Location: Auto Load
(Local).*
The default machine name is Print the System Settings
Specify the correct machine
name (printer server name).
invalid.
List, then check that the
correct machine name is
entered.
No directory tree name is
specified.
Print the System Settings
List, then check that a tree
name is specified.
Specify a tree name.
Specify a context.
No context is specified.
Print the System Settings
List, and then check that a
context is specified.
The transport protocol of the Use CentreWare Internet
NetWare port is not specified Services to check that the
Select the transport protocol
that the server specifies.
correctly.
transport protocol is also
specified by the server.
A fault occurred during print
processing.
Check the NetWare error of
the machine displayed on the on.
control panel.
Switch the machine off and
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15 Problem Solving
When a switch off/on message is displayed
Cause
Confirmation Method
Action
A fault occurred in the
NetWare interface.
Switch the machine off and
on.
–
When the required printing result is not obtained
Cause
Confirmation Method
Action
The specified print language Check the print language of
Specify the same print
language of the print job as
that of the machine.
of the print job is different
from one specified in the
machine.
the machine.
Banner page print is specified <Confirmation -1>
<Action -1>
When defining the
for the job.
When printing under the
CAPTURE/NPRINT print job CAPTURE/ NPRINT print job
configuration, use the SHOW configuration, specify
option to check that the
NOBANNER.
banner flag is not specified.
<Confirmation -2>
<Action -2>
When printing from
PCONSOLE under the print
Inactivate the banner page
print in the print job
job configuration created with configuration with
PRINTCON, check that the
banner page print is
available.
PRINTCON.
The file server and network
are in the overload state.
<PServer mode>
No action.
–
<RPrinter mode>
Extend the duration before
timeout.
A fault occurred during print
processing.
Check the NetWare error
displayed on the control
panel.
Switch the machine off and
on.
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Problems using an SMB Environment
When there is no notification of error
When there is no message displayed on the client which has sent print request, the
possible causes, confirmation methods, and actions are as follows.
When there is no notification of printer error
Cause
Confirmation Method
Action
The user is not registered in Use NAWADMIN or
Register the user name or
group name of the job.
the Notify list of the print
server.
PCONSOLE to check
whether the user name or
group name of the job is
registered.
When there is no notification of the completion of the job
Cause
Confirmation Method
Action
When sending the print job
from the client, the NOTIFY
option is not specified.
When sending the print job,
check whether the NOTIFY
option has been specified.
When sending the print job,
specify the NOTIFY option.
NetWareCASTOFF has been
executed on the client.
Execute NetWareCASTON
on the client.
–
When sending a job using
NPRINT/CAPTURE/
When sending the job using
NPRINT/CAPTURE/
When sending the job using
NPRINT/CAPTURE/
PCONSOLE, the NOTIFY
option is not specified.
PCONSOLE, check whether PCONSOLE, specify the
the NOTIFY option has been NOTIFY option.
specified.
Problems using an SMB Environment
This section explains what to do when a problem occurs while using SMB. The possible
causes, confirmation methods, and actions are as follows. If a problem still exists after
page 145 to seek further assistance.
When printing fails – page 153
When the document cannot be deleted from the printer window – page 153
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15 Problem Solving
When the machine is not found from client computers
Cause
Confirmation Method
Action
The transport protocol is
different between the client
and the machine.
When selecting [Searching
Match the SMB transport
as another computer] ([Start] protocol between the
> [Find] > [Computer]) on the machine and each client.
client, the machine can be
found. When opening the
network computer to search
for the machine, it cannot be
found.
Multiple master browsers
exist.
Same as the previous
Confirmation Method
When multiple clients are in
the same workgroup, set the
[Auto Master Mode] item in
the SMB setting file
[config.txt] to OFF, then
switch the power off and on.
(Only the System
Administrator)
The network (subnet) is
invalid.
Same as the previous
Confirmation Method
Set up the machine and client
computers in the same
networks.
Host name search does not
function correctly
(with TCP/IP).
Use the PING command, and Check the WINS 1st server,
check that a response is WINS 2nd server, and subnet
returned when specifying the mask items in the SMB
IP address of the machine,
and that no response is
setting file [config.txt], and
also check the WINS, DNS,
returned when specifying the and LMHOST contents in the
host name.
client. (Only the System
Administrator)
The host name specified for
the machine is already
defined for a different
machine.
Check if the host name is
duplicated in the SMB status actions.
information of the System
Settings List.
Take one of the following
1. Change the host name to a
different name in the SMB
setting file [Config.txt].
2. Use CentreWare Internet
Services to change the
host name to a different
name.
3. Reset the machine
settings to the initial
values. (Only the System
Administrator)
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Problems using a UNIX Environment
When printing fails
Cause
Confirmation Method
Action
The machine is processing a Check that the machine has After the machine has
print request from another
client (only non-spool mode).
a print job in progress.
processed the print request,
send a print job or change the
mode to the spool mode.
The number of sessions
exceeds the maximum.
Check that the machine is
processing simultaneous
requests (such as print
request or status inquiry
Wait for a while, send a print
request again. Alternatively,
increase the [Maximum
Sessions] in the SMB setting
request) from multiple clients. file [config.txt]. Then switch
In Windows 95/Windows 98/ the power off and on. (Only
Windows NT 4.0, the write
error dialog, which indicates
insufficient memory for the
waiting print job is displayed.
the System Administrator)
When the document cannot be deleted from the printer window
Cause
Confirmation Method
Action
An attempt is made to delete Check whether the attempt is Delete the print job from the
all documents displayed in
the printer window.
(Only the System
made to delete the print job
from the Printer menu in the window.
printer window.
Document menu in the printer
Administrator)
The document owner is
invalid.
Check whether the owner of Use the owner name of the
the selected document
document to log in to
matches the Windows log-in Windows, then delete the
name.
document.
Service Pack 4.0 or later is
not installed in the system.
(In Windows NT 4.0)
Check the Service Pack
version to be displayed when later.
you start Windows NT 4.0.
Install Service Pack 4.0 or
Problems using a UNIX Environment
This section explains what to do when a problem occurs while using UNIX. The
possible causes, confirmation methods, and actions are as follows. If a problem still
exists after the corrective action has been performed, follow the Problem Solving
Procedures on page 145 to seek further assistance.
When printing fails – page 154
When the required printing result is not obtained – page 155
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15 Problem Solving
When printing fails
Cause
Confirmation Method
Action
The IP address is not correct. Check whether the IP
address of the machine is
Specify the correct IP
address for the machine.
correct.
A network error occurs on the Use the PING command to
Check the error.
network between the client
and the machine.
check the communication
status.
The printer entry setting is
not correctly defined on the
client.
Check the printer entry
setting on the client. Check
the /etc/printcap file of the
client or use the lpstat
Define the correct printer
entry setting.
command to troubleshoot.
The system is in offline.
Check if the online lamp is
off.
Exit the pause or the
machine setting mode, and
then check if the online lamp
comes on.
The print data size sent in
Check the upper limit of the
<Action -1>
one print command exceeds receiving data size, and then When the print data size
the buffer memory size (in
spool mode).
compare it with the size of
print data to be sent as one
job.
exceeds the maximum
receiving data size in one file,
divide the file into files
smaller than the maximum,
then re-send the print
request.
<Action -2>
When the print data size
exceeds the maximum
receiving data size in multiple
files, reduce the number of
files to be printed at one time.
A fault occurred during print
processing.
Check the LPD error
message displayed on the
control panel.
Switch the machine off and
on.
The specified transmission
speed is different from the
transmission speed of the
network.
Check whether the
transmission speed is
specified correctly.
Specify the correct
transmission speed.
The client and machine are in Check whether the source
different rings connected via routing is specified correctly.
a bridge, and the source
Activate the source routing.
routing is inactivated.
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Problems using a Windows Environment
Cause
Confirmation Method
Action
The data format of the print
job does not match the print
environment of the client
(print data sent from the
client contains TBCP).
Specify PSASC as the printer
name.
–
–
The data format of the print
job does not match the print
environment of the client
(print data sent from the
client is in the binary
notation).
Set the logical printer name
to PSBIN to print a binary file
in the PostScript language.
Print paper is out.
Check the paper refilling
message on the control
panel.
Load the paper into the paper
tray. When changing the
paper size, specify the new
size, if required.
The selected transport
protocol does not match the
client.
Check the transport protocol Select the transport protocol
selected from the control
panel.
matching the client.
When the required printing result is not obtained
Cause
Confirmation Method
Action
The specified print language Check the specified print
Specify a print language
matching that of the print
data.
is different from the print
language of the print data.
language and the print
language of the print data.
Problems using a Windows Environment
This section explains what to do when a problem occurs while using Microsoft Windows
OS. The possible causes, confirmation methods, and actions are as follows. If a
Solving Procedures on page 145 to seek further assistance.
When using Windows 95/Windows 98/Windows Me – page 155
When using Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003 –
page 156
When using Windows 95/Windows 98/Windows Me
When printing fails
The following table explains what action to take when a printer disabled status (network
error) or (spool error) is displayed when you click [Start] > [Settings] > [Printers] on your
computer.
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15 Problem Solving
Cause
Confirmation Method
Action
The machine is connected to Check whether a router or
a network that is not available gateway is between the
Directly connect the machine
to the network connected to
your computer.
to your computer.
network connected to your
computer and one connected
to the machine.
A fault occurred on the
network between your
computer and the machine;
connection failed.
Check that printer disabled
status (network error) is
displayed.
Check the network fault.
An invalid IP address is
specified for the machine.
Print disabled status
(Network Error) is displayed. in the IP address item of the
Select [Properties] from the [FX TCP/IP DPU Port Setup]
Enter the correct IP address
[Printer] menu on the printer dialog box.
window, and also select [Port
Settings] on the [Details] tab.
Compare the IP addresses in
the [FX TCP/IP DPU Port
Setups] and the System
Settings List.
After a print request was sent Print disabled status
Switch the machine on.
from the computer, the
(Network Error) is displayed.
machine was switched off, or Check whether the machine
a print request was sent to a is switched on.
machine that was not
switched on.
Print requests are sent from
multiple computers to the
machine at the same time.
Print disabled status
(Network Error) is displayed. automatically.
None. Printing restarts
Printing file cannot be
Print disabled status (spool
After deleting unnecessary
spooled due to insufficient
error) is displayed. Open [My files to increase the free
disk capacity of the computer. Computer], then right-click
space available, select
the disk (example: C drive) in [Pause Printing] from the
which Windows 95/Windows [Document] menu of the
98/Windows Me is installed.
Select [Properties] from the
displayed menu, and then
check the free space size.
printer window to enable
printing to restart.
When using Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003
When printing fails
Cause
Confirmation Method
Action
The correct IP address is not Check whether the IP
Specify the correct IP
specified.
address of the machine is
correct.
address for the machine.
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Problems using a Windows Environment
Cause
Confirmation Method
Action
When [Ipd spool] is set to
memory, the size of print data receiving data size on the
Check the maximum
<Action -1>
When the print data size
sent in one print request
exceeds the maximum size
specified.
touch screen of the machine, exceeds the maximum size in
and then compare it with the one file, divide the file into
size of print data to be sent
as one request.
smaller files than the
maximum receiving data
size, then send the print
request again.
<Action -2>
When the print data size
exceeds the maximum size in
multiple files, reduce the
number of files to be printed
at one time.
A fault occurred during print
processing.
Check the error message on Write down the error
the touch screen. message, switch the machine
on and off, and then retry
printing. If the problem still
exists, contact your Xerox
Welcome Center.
The selected transport
protocol does not conform
with the client.
Check the selected transport Select a transport protocol
protocol on the touch screen. conforming with the client.
The print data format to be
processed by the machine
does not match the data
format sent from the client.
Disable the output function of
Ctrl-D.
–
When the required printing result is not obtained
Cause Confirmation Method
Action
The specified print language Check the specified print
Specify a print language
matching that of the print
data.
is different from the print
language of the print data.
language and the print
language of the print data.
The print driver that
Check whether the print
Select the print driver that
accompanies the machine. If
the print driver is not found,
install and select it. If a third
party print driver is used, you
may have unexpected
results.
accompanies the machine is driver that accompanies the
not being used (a third party machine is selected.
print driver is being used).
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15 Problem Solving
Problems using EtherTalk
This section explains what to do when a problem occurs while using EtherTalk. The
possible causes, confirmation methods, and actions are as follows. If a problem still
exists after the corrective action has been performed, follow the Problem Solving
Procedures on page 145 to seek further assistance.
Cause
Confirmation Method
Action
The name (or the default
name) of the machine has
been changed.
Check that the machine
name has been changed in
Chooser.
Change the name of the
machine or the other printer
to avoid the same name on
the network.
The machine does not
display in Chooser.
Use a network management If the type of NBP entity
software to check that the name for the machine has
type of the NBP entity name been changed from
for the machine has been
changed from LaserWriter.
LaserWriter, the machine
cannot be selected in
Chooser. If the machine
must be selected, open the
machine using Apple Share
Print Server or Windows
Server.
Use a network management If the machine cannot be
software to check that the
machine exists on the
network.
Check that the network is
connected correctly.
found on the network, the
machine may be off or the
network cable may be faulty.
If the machine is on or the
network cable is not faulty,
contact the Xerox Welcome
Center.
Unable to obtain the required Check that the print language Select the print language
print results. between the machine and the correctly.
print driver are consistent.
If the print language of the
machine is in the dump
mode, the data sent from the
Macintosh will be printed in
hexadecimal notations.
Check the installation
Install the print driver
procedure for the print driver. correctly.
Check the print driver which
came with the machine
displays in Chooser.
If a print driver of a third party
is used, you may have
unexpected results.
If garbled characters are still
printed, contact the Xerox
Welcome Center.
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Problems using EtherTalk
Cause
Confirmation Method
Action
The machine is not
connected.
Check that the machine is
selected in Chooser. If the
machine is processing
Select the machine in
Chooser.
another job, the job must be
completed before the
machine can be connected.
Check that the EtherTalk port Activate the port or exit the
is activated or the machine is offline mode.
in the offline mode.
If the machine still cannot be
connected, contact the Xerox
Welcome Center.
Although the machine is
connected, the machine does switched on, paper jam has
not print.
Check that the machine is
If the problem remains,
contact the Xerox Welcome
Center.
occurred in the machine, or
the network is faulty.
A message to reboot the
machine is displayed on the
touch screen.
Check that the EtherTalk
function has failed.
Switch the machine off and
on.
If the message still displays,
contact the Xerox Support
Center.
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15 Problem Solving
Problems using CentreWare Internet Services
This section explains what to do when a problem occurs while using CentreWare
Internet Services. The possible causes, confirmation methods, and actions are as
follows. If a problem still exists after the corrective action has been performed, follow
the Problem Solving Procedures on page 145 to seek further assistance.
Cause
Confirmation Method
Action
Cannot access to
CentreWare Internet
Services.
Check if the power of the
machine is switched on.
Switch the machine on.
Print out the System Settings Activate the CentreWare
List to Check if CentreWare
Internet Services port is
activated.
Internet Services port.
Check if the internet address Check the internet address.
is correctly entered.
If Services cannot be
accessed, enter the IP
address to make the
connection.
Check if the proxy server
being used.
Depending on the proxy
server, connections might not
be possible. Without using
the proxy server, configure
either the browser setting to
“not using proxy server” or
the address to be used to
“not using proxy server”.
The “please wait” message is
displayed.
–
Wait for a while as instructed.
If nothing happens, click the
[Refresh Status] button. If this
does not help, check that the
machine is working correctly.
The [Refresh Status] button is Check if you are using the
Use the specified OS and
browser.
not working.
specified OS and browser.
Selecting menu in the left
frame does not change the
right frame connection.
The screen display is
distorted.
–
–
Change the window size of
the browser.
The latest information is not
displayed.
Click the [Refresh Status]
button.
Clicking the [Apply New
Settings] button does not
reflect the new settings.
Check if the entered value is Enter the correct value. If the
correct.
entry is not valid, it will be
automatically changed within
the limit.
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Problems using E-mail Print/Mail Notice Service/iFax
Cause
Confirmation Method
Action
Clicking the [Apply New
Settings] button will display
messages like “the server
has returned ineffective or
unrecognizable response” or
“no data”.
Check if the user ID and
password are correct.
Enter the correct user ID and
password.
Reboot the machine.
Cannot delete the job.
–
Wait for a while and then click
the [Refresh Status] button.
Problems using E-mail Print/Mail Notice Service/iFax
This section explains what to do when a problem occurs while using E-mail Print, Mail
actions are as follows. If a problem still exists after the corrective action has been
performed, follow the Problem Solving Procedures on page 145 to seek further
assistance.
Cause
Confirmation Method
Action
E-mail Print does not
function.
Use the touch screen to
check if the E-mail address of machine.
the machine is set.
Set the E-mail address of the
Use the touch screen to
check if [Receive E-mail] is
activated.
Activate [Receive E-mail].
Use the touch screen to
Set the SMTP Server IP
check if the SMTP Server IP Address or POP3 Server IP
Address or POP3 Server IP
Address is set correctly.
Address.
Use the touch screen to
check if the POP3 Server
Set the POP3 Server Login
Name or POP3 Server
Login Name or POP3 Server Password.
Password is set correctly.
Use the touch screen to
check if [Enter Rejected
Domain Names] is selected
Set [Domain Filtering] to [Off].
Or remove your domain
name from the rejected
in [Domain Filtering] and your domain name.
domain is included in the
rejected domain name.
Check if your SMTP or POP3 Check your SMTP or POP3
server function correctly.
server.
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15 Problem Solving
Cause
Confirmation Method
Action
The machine cannot print out Check if the machine
It is recommended that the
additional memory should be
installed if you frequently
send large PDF data as
attachment.
PDF data attached to the E-
mail.
memory is insufficient.
Mail Notice Service does not Use the touch screen to
notify the machine status.
Set the E-mail address of the
check if the E-mail address of machine.
the machine is set.
Use the touch screen to
Activate [Mail Notice
check if [Mail Notice Service] Service].
is activated.
Use the touch screen to
Set the SMTP Server IP
check if the SMTP Server IP Address or POP3 Server IP
Address or POP3 Server IP
Address is set correctly.
Address.
Use the touch screen to
check if the POP3 Server
Set the POP3 Server Login
Name or POP3 Server
Login Name or POP3 Server Password.
Password is set correctly.
Use the CentreWare Internet Set the Mail Notice settings.
Services to check if the Mail
Notice settings are set
correctly.
Use CentreWare Internet
Services to check if the
recipient mail addresses are
set correctly.
Set the recipient mail
addresses.
Check if your SMTP or POP3 Check your SMTP or POP3
server function correctly. server.
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16 Glossary
This chapter contains a list of terms used in the System Administration Guide. Each
term has a corresponding definition that reflects the meaning of the term as it is used
in this Guide.
Terms Defined
Use the following definitions to learn more about the meanings of terms used in this
Guide.
10Base-T
10-Mbps baseband Ethernet specification using two pairs of
twisted-pair cabling: one pair for transmitting data and the
other for receiving data. 10Base-T, which is part of the IEEE
802.3 specification, has a distance limit of approximately 100
meters per segment. See also Ethernet and IEEE.
100Base-TX
100-Mbps baseband Fast Ethernet specification using two
pairs of either UTP or STP wiring. The first pair of wires is
used to receive data; the second is used to transmit. To
guarantee proper signal timing, a 100Base-TX segment
cannot exceed 100 meters in length. Based on the IEEE 802.3
standard. See also Ethernet, and IEEE.
ASCII
An abbreviation of American Standard Code for Information
Interchange. A coding scheme that assigns numeric values to
letters, numbers, punctuation, and certain other characters.
BOOTP
An abbreviation of Bootstrap Protocol. This is a protocol used
by a network node to determine the IP address of its Ethernet
interfaces, in order to boot a computer from a server via a
network.
Client Server
DHCP
A network environment in which the nodes communicate with
a file server, and not directly with other nodes.
An abbreviation of Dynamic Host Configuration Protocol. A
protocol allowing the principal parameters of network devices
(including IP Addresses) to be configured by central DHCP
servers.
DNS
An abbreviation of Domain Name System. A system used in
the Internet for translating names of network nodes into
addresses.
Driver
Software that is loaded on the client workstation that prepares
data to be sent to the machine.
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16 Glossary
Ethernet
FTP
Network transport technology commonly used to send data
from one network node to another.
An abbreviation of File Transfer Protocol. An application
protocol, part of the TCP/IP protocol stack, used for
transferring files between network nodes.
Gateway Address
HTTP
The Gateway Address is the IP Address of the gateway, or
router, that the machine will use to access devices on other
subnets.
An abbreviation of Hyper Text Transfer Protocol. This is the
Internet standard that supports the exchange of information on
the World Wide Web (WWW). HTTP lays the foundation for
transparent access to the Internet.
IEEE
An abbreviation of Institute of Electrical and Electronics
Engineers. This is an organization of engineering and
electronics professionals notable for developing the IEEE 802
standards for the physical and data-link layers of local area
networks, following the ISO Open Systems Interconnection
(OSI) model.
IP
See TCP/IP
See TCP/IP
IP Address
IPX
Internetwork Packet Exchange. IPX is part of NetWare. It
routes packets to the correct node and to the correct process
within the node.
LAN
An abbreviation of Local Area Network. This is a network that
serves a relatively small area, such as one building, and does
not require telecommunications services to reach all of the
nodes.
LPD
NDS
An abbreviation of Line Printer Daemon. This is a print
management program that runs on a host.
An abbreviation of Novell Directory Services that was formerly
known as NetWare Directory Services. This is a database
used by Novell NetWare to organize resources for an entire
network of NetWare servers. The database itself can be
distributed across the network and accessed by all servers.
NetBEUI
NetWare
An abbreviation of NetBIOS (Network Basic Input/Output
System) Extended User Interface. It is an enhanced version of
the NetBIOS protocol that is used by network operating
systems, such as LAN Manager, LAN Server, Windows for
Workgroups, and Windows NT. NetBEUI formalizes the
transport frame and adds additional functions.
A network operating system from Novell. Clients log onto one
or more file servers, which provide services such as e-mail,
printing, and filing.
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TermsDefined
Node
PCL
A device on a network that has an address and can send and/
or receive data to and from other devices on the network.
An abbreviation of Printer Control Language, which is used by
Hewlett-Packard. This is a set of commands that tells a printer
how to print a document.
PCL5e
PCL6
A Hewlett-Packard Printer Control Language (PCL) that is the
first version of PCL to support bi-directional communication
between printer and computer.
A Hewlett-Packard Printer Control Language (PCL). It is an
interpreted language, similar to but more intelligent than
PostScript. This version offers significant changes in the
backward compatibility issue for Hewlett-Packard machines.
PCONSOLE
PDF
A NetWare utility that can be used to create, configure,
monitor, and manage queues in a NetWare server, and to
attach print servers to the queues.
An abbreviation of Portable Document Format. It is a file
format developed by Adobe Systems. A PDF file can describe
documents containing text and images, retaining all the
formatting and fonts of the original copy. The document can
then be displayed or printed, using application software,
hardware, or operating system, which may differ from that
used to create the original document.
PDL
An abbreviation of Page-Description Language. This refers to
a programming language, such as PostScript, that is used to
describe output to a printer or a display device, which then
uses the instructions from the PDL to construct text and
graphics and create the required page image.
Peer-to-Peer
PostScript
A network environment in which the nodes communicate
directly with other nodes. Windows for Workgroups, NetWare
Lite, and Macintosh System 7 are examples of peer-to-peer
networking products.
PostScript is a page description language (PDL) developed by
Adobe Systems. It is an object-oriented language, meaning
that it treats images, including fonts, as collections of
geometrical objects rather than as bit maps. Postscript is the
standard for desktop publishing because it is widely supported
by both hardware and software vendors.
Print driver
Protocol
Queue
See Driver.
The rules that control the transmitting and receiving of data.
A place where jobs are stored temporarily, while they are
waiting to be processed. A print queue will hold several print
jobs.
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16 Glossary
RARP
Router
An abbreviation of Reverse Address Resolution Protocol. This
is a method for providing IP Addresses to nodes on a network.
When a node powers up, it broadcasts a RARP packet
containing its Ethernet Address. The RARP server receives
the packet and sends the IP Address back to the node.
A device that directs network packets to the segment of the
network for which the packet is intended, and excludes
packets that are not intended for a segment. Routers reduce
unnecessary network traffic and control access to segments of
the network.
SPX
An abbreviation of Sequenced Packet Exchange. SPX is part
of NetWare. It make sure that packets are received in the
correct order and that there are no errors.
Subnet Mask
There are approximately 4.3 billion different addresses in the
IP Address range of 000.000.000.000 to 255.255.255.255.
These addresses can be divided into smaller, and much more
manageable subnetworks, or subnets. The Subnet Mask
identifies which part of the IP Address contains the Subnet
Address and which part contains the host (or device) address.
TCP/IP
An abbreviation of Transmission Control Protocol / Internet
Protocol. TCP/IP is a set of communications protocols that is
supported by a variety of computer platforms. TCP controls
the data transfer and IP controls the routing of the data. The IP
Address is a unique address that identifies a device in a
network. The IP Address has to be set in the machine by the
System Administrator. The IP Address consists of four bytes
of information and is expressed as decimal numbers with the
bytes separated by dots, for example 13.1.188.2.
TIFF
An abbreviation of Tagged Image File Format. A standard file
format commonly used for scanning. Images scanned with the
machine are captured in a TIFF 6.0 file format.
Twisted Pair
See 10Base-T.
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17 Index
Workstation Setup ....................................... 75
C
N
CentreWare Internet Services ............................97
CentreWare Internet Services Environments 98
Test Access ................................................100
Changing the Settings ........................................33
NetWare ............................................................. 41
NetWare Environments ................................ 42
Test Print ..................................................... 45
Workstation Setup ....................................... 45
E
E-mail
P
Ethernet Port .......................................................35
EtherTalk ............................................................67
Test Print ......................................................70
Workstation Setup ........................................70
Parallel Port ........................................................ 85
EtherTalk ................................................... 158
UNIX .......................................................... 153
Windows .................................................... 155
I
iFax Environments ......................................140
Test iFax .....................................................144
IPP (Internet Printing Protocol) ...........................93
Information Checklist ....................................93
Test Print ......................................................96
Workstation Setup ........................................96
S
Scan to Mailbox ................................................ 127
Information Checklist ................................. 130
Network Communication Setup ................. 131
M
Machine Components .........................................13
Changing the Setting ....................................75
config.txt .......................................................75
Information Checklist ....................................71
SMB Installation ...........................................73
Test Print ......................................................75
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17 Index
Services and Features ........................................15
Symbol Set .........................................................38
T
TCP/IP (LPD or Port9100) ..................................79
Information Checklist ....................................79
Test Print ......................................................83
Workstation Setup ........................................82
U
-C Option ......................................................61
HP-UX ..........................................................53
SunOS ..........................................................52
Test Print ......................................................55
Workstation Setup ........................................50
USB Port .............................................................89
Information Checklist ....................................89
Test Print ......................................................92
USB Port Environment .................................90
Workstation Setup ........................................91
X
Xerox Welcome Center ........................................9
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