Xerox All in One Printer ME3612E4 1 User Manual

Quick Use Guide  
XT3008EN0-2  
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Control Panel  
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1. Brightness dial  
Use this dial to adjust the contrast of the touch screen.  
2. Touch screen  
Displays messages and the buttons for various features. Touch the screen  
to access the features.  
3. <Log In/Out> button  
Displays the log-in screen to enter the System Administrator mode or  
when the Authentication/Accounting feature is enabled. Pressing this  
button again after you have logged in will log you out immediately.  
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Control Panel  
4. Numeric keypad  
Press these buttons to enter the number of copies, passwords, and other  
numerical values.  
5. <Language> button  
Changes the language on the touch screen.  
6. <Energy Saver> button/indicator  
When the machine is left idle for a certain period of time, it enters the  
Energy Saver mode to reduce power consumption. This indicator lights up  
when the machine is in the Energy Saver mode. To exit the Energy Saver  
mode, press this button.  
7. <Clear All> button  
Press this button to reset the status of all services to the default settings.  
The machine will return to the default state after it is switched on.  
8. <Interrupt> button  
Press this button to temporarily interrupt a copy or print job and give  
another job a higher priority. This button lights up while the priority job is  
being processed. Press this button again after the priority job is finished to  
resume the job that was interrupted.  
9. <Stop> button  
Suspends or cancels a job. When multiple jobs are being processed, all  
the jobs will be suspended or cancelled. Selecting [Stop] on the [Job  
Status] screen stops only the selected job.  
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Control Panel  
10.<Start> button  
Press this button to start a job.  
11.<Speed Dial> button  
Allows you to enter speed dial codes.  
12.<C> (clear) button  
Deletes a numeric value or the last digit entered, or replaces the current  
value with a default value. It also cancels a suspended job.  
13.<Dial Pause> button  
Inserts a pause while dialing a fax number.  
14.<Machine Status> button  
Displays a screen where you can check the machine status, the billing  
meter, and the status of consumables, or print various reports. Use this  
button also when accessing the System Administrator mode.  
15.<Job Status> button  
Displays a screen where you can check the progress of active jobs, or  
displays the detailed information of completed jobs.  
16.<Features> button  
Returns the display to the previous copy, fax, or scan feature screen when  
the [Job Status] screen or [Machine Status] screen is selected.  
17.<All Services> button  
Displays a screen where you can access the services available on the  
machine.  
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5
Tray Settings  
The machine can be equipped with various paper trays. Tray 1, Tray 2 and  
the Two Tray module (Trays 3 and 4) can be loaded with stock of standard  
and non-standard sized paper. The High Capacity Tandem Trays (Trays 3  
and 4) allow you to load up to 2,000 sheets of paper. The bypass tray  
(Tray 5) allows you to use a variety of paper types. A tray extension is  
provided to accommodate larger sized paper. The High Capacity Feeder  
(Tray 6) allows you to load up to 2,000 sheets of paper. You cannot load  
custom size paper into the High Capacity Feeder. The Envelope Tray  
(Tray 1) allows you to stack up to 43 mm of envelopes.  
Some trays are optional, or may not be available for your machine. For  
details, contact your System Administrator.  
When a paper tray is opened, your machine assumes that more paper is  
to be loaded. Depending on the machine setup, the touch screen displays  
a pop-up window, giving the option to change the paper and its attributes,  
or load more of the same paper.  
Before loading paper into the paper trays, fan the edges. This procedure  
separates any sheets of paper that are stuck together and reduces the  
possibility of paper jams.  
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Tray Settings  
The tray information screen will be displayed on the touch screen. If the  
tray information is correct, select [Close]. Alternatively change the paper  
size or paper type by selecting [Change Settings] on the touch screen.  
That completes the procedure for loading the paper tray.  
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7
Booklet Creation  
The Booklet Creation feature enables the production of booklets or multi-  
page copies from single or double-sided originals. The machine will scan  
your originals and automatically reduce and arrange the images in the  
correct sequence on your selected copy paper so that a booklet is created  
when the copy set is folded in half.  
Some models do not support this feature, and some models need to have  
an optional finisher installed in order to use this feature. For details,  
contact your System Administrator.  
The Booklet Creation feature is found on the [Output Format] tab.  
When Booklet Creation is enabled, you need to tell the machine whether  
your originals are single or double-sided. When you have made your  
selection you must select [Save] so that you can program any other  
features you may require from the control panel.  
Enable Booklet Creation by selecting the [Output Format] tab, [Booklet  
Creation] and [Create Left/Top Bound Booklet].  
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Booklet Creation  
There are 2 simple rules that must be followed when making booklets:  
1. First select the tray that contains the paper you want to use.  
2. Always load your documents with the long edge to the left.  
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9
ID Card Copying  
Whether needing to copy insurance cards, a driver's license, or any other  
form of identification, the ID Card Copying feature offers a simple and  
efficient way to save time.  
Information on both sides of the ID Card can be copied onto one side of  
one sheet of paper, without the need to reload the paper into the paper or  
Tray 5 (Bypass).  
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ID Card Copying  
1. Pressing the <Clear All> button once will cancel any previous screen  
programming selections.  
Press the <All Services> button on the control panel, then select [Copy].  
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11  
ID Card Copying  
2. The ID Card Copying option is found on the [Output Format] tab.  
Access the ID Card Copying feature by selecting the [Output Format] tab,  
then [ID Card Copying].  
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12  
ID Card Copying  
3. Follow the instructions below to complete the ID Card Copy process:  
Step 1.  
Raise the document feeder or the document glass cover. Place the ID Card  
on the document glass, aligned to the top left corner. Gently lower the  
document feeder or the document glass cover.  
Step 2.  
Use the numeric keypad to enter the number of copies you require.  
Step 3.  
Press the <Start> button to begin scanning side 1.  
Step 4.  
Raise the document feeder or the document glass cover. Turn the ID Card  
over to copy side 2. Gently lower the document feeder or the document glass  
cover.  
Step 5.  
Press the <Start> button to begin scanning side 2.  
Printing begins and copies are delivered into the output tray.  
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13  
Simple Scan to Mailbox  
Some models do not support this feature, and some models need to have  
optional kits installed in order to use this feature. For details, contact your  
System Administrator.  
1. Load the documents.  
2. Select [Scan to Mailbox].  
3. Select the appropriate Mailbox.  
4. Select the Features.  
If you need to change the scan settings, select the [General Settings],  
[Advanced Settings], [Layout Adjustment], or [Filing Options] tabs, then select  
the desired settings.  
5. Press the <Start> button.  
Once you have pressed the <Start> button, each document is scanned.  
6. Access the scanned document in the Mailbox.  
Access the electronic version of the document in the specified Mailbox at the  
machine.  
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Scan to Home  
Scan to Home allows a user to scan hard copy originals at the machine  
and send them to a destination on the network which is specified as their  
“Home” destination.  
Some models do not support this feature, and some models need to have  
optional kits installed in order to use this feature. For details, contact your  
System Administrator.  
To use this option, the user must enter the Network Authentication login at  
the machine. The machine displays one Scan to Home (@S2HOME)  
template. The Username, Password and Home Directory, of the  
authenticated user, are specified in the Scan to Home template. The  
selected template sends the scanned data to the user's Home Directory.  
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Scan to Home  
It is not necessary for the repositories and templates to be configured.  
The system administrators enable the feature using CentreWare Internet  
Services. They also have to enable Network Authentication for this feature  
to be available. Lightweight Directory Application Protocol (LDAP)  
connectivity may also be used.  
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16  
Auditron Setup  
To set up the Auditron you must first create user accounts and then enable  
the Auditron. Users will then be required to enter the user ID setup with  
their account to perform certain machine functions. You can create up to  
1000 accounts.  
All user accounts must have the following defined:  
• User ID  
• User Name  
• Feature Access  
• Account Limit  
Once accounts are defined and created, enable the desired accounts to  
begin Auditron usage. The user IDs and the user names must be unique  
from other user IDs and user names.  
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Auditron Setup  
You can enable the Auditron Mode for copy, scan, fax, and print. When the  
Auditron Mode is enabled, the user must press the <Log In/Out> button  
and enter the appropriate user ID to start using the machine.  
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Auditron Setup  
1. To access the Auditron mode, select the [Tools] tab, then select  
[Accounting].  
Under [Group] heading, select [Accounting Type], then select [Local  
Accounting].  
2. Select [Auditron Mode].  
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Auditron Setup  
3. Select the services for which you want to enable the administration  
feature.  
Copy Service: Administration relating to copy operations.  
Fax Service: Administration relating to fax operations.  
Internet Fax Service: Administration relating to Internet Fax operations.  
Scan to Mailbox Service: Administration relating to scanner operations.  
Network Scanning Service: Administration relating to Network Scanning  
operations.  
E-mail Service: Administration relating to E-mail operations.  
Scan to PC Service: Administration relating to Scan to PC operations.  
Print Service: Administration relating to printer operations.  
4. Select [Save].  
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20  
Billing Meter  
The Billing Meter screen provides access to billing information. The meter  
varies depending on your machine configuration and setup.  
To access the Meter:  
1. Press the <Machine Status> button.  
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Billing Meter  
2. Select the [Billing Information] tab.  
3. Select [Billing Information]. The Meter is displayed.  
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22  
Replacing the Toner Cartridge  
The toner cartridge is a customer replaceable unit. The touch screen will  
display a message when the cartridge needs to be replaced.  
If toner spills onto your skin or clothing, wash it off with soap and water.  
If you get toner particles in your eyes, wash it out with plenty of water for at  
least 15 minutes until irritation is gone. Consult a physician if necessary.  
If you inhale toner particles, move to a fresh air location and rinse your  
mouth with water.  
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of  
water and consult a physician immediately.  
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Replacing the Toner Cartridge  
1. Make sure the machine is not in operation and open the front cover.  
2. Pull the toner cartridge out until you can grasp the handle on top of  
the cartridge.  
3. Hold the handle and remove the cartridge from the machine.  
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Replacing the Toner Cartridge  
4. Remove the new toner cartridge from the box. Before removing the  
cartridge from the bag, shake it from side to side to evenly distribute  
the toner inside.  
5. Insert the cartridge as shown below and slide it into the machine until  
it clicks.  
6. Close the front cover.  
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25  
Replacing the Drum Cartridge  
The drum cartridge is a customer replaceable unit. The machine will  
display a warning message before the drum reaches the end of its life.  
When the message is displayed, order a replacement cartridge to ensure  
continuous operation.  
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Replacing the Drum Cartridge  
1. Make sure the machine is not in operation and open the front cover.  
2. Open Tray 5 (Bypass) and then Cover A while lifting up the release  
lever.  
3. Lift up the colored lever, and slide the drum cartridge out until you can  
grasp the handle on top of the cartridge.  
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27  
Replacing the Drum Cartridge  
4. Hold the handle and remove the cartridge from the machine.  
5. Remove the new drum cartridge from the box.  
6. Carefully remove the protective sheet from the cartridge by pulling up  
the sealing tape.  
7. Insert the cartridge as shown below and slide it into the machine until  
it clicks.  
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Replacing the Drum Cartridge  
8. Pull the cartridge tape out straight without breaking it.  
9. Push the cartridge again to ensure it is positioned correctly.  
10.Close Cover A until it latches, and then close Tray 5 (Bypass).  
11.Close the front cover.  
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