Xerox All in One Printer 3635MFP User Manual

®
Phaser 3635MFP  
Quick Use Guide  
Version 3.2 25.01.08  
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®
Phaser 3635MFP  
Quick Use Guide  
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Download from Www.Somanuals.com. All Manuals Search And Download.  
Xerox Phaser 3635MFP  
Quick Use Guide  
Thank you for choosing the Phaser 3635MFP. If you work through the  
procedures in this book in the order they are presented, you will successfully:  
Connect the Phaser 3635MFP  
Set-up the Phaser 3635MFP  
Install optional features  
Operate the Phaser 3635MFP  
Contents  
Install the Phaser 3635MFP ................................................................3  
Switch On the Machine .......................................................................4  
Your Phaser 3635MFP........................................................................6  
Connecting to the Network................................................................10  
Install Print Drivers ............................................................................13  
E-mail Setup......................................................................................14  
Fax Setup..........................................................................................16  
Installing Option Kits..........................................................................17  
Making Copies...................................................................................19  
Printing a Document..........................................................................22  
Sending a Fax ...................................................................................24  
Network Scanning .............................................................................26  
Sending an E-mail.............................................................................29  
Enhance your Phaser’s productivity..................................................30  
Troubleshooting.................................................................................33  
Help...................................................................................................35  
Enable/Disable Banner Sheet ...........................................................37  
quick use guide  
1
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For information about Safety, Regulatory Information, Environmental Compliance, Illegal Copies,  
and Product Recycling and Disposal, please refer to the relevant sections in the User Guide.  
If you require more detailed information about any of the features available on your device, please  
refer to the User Guide and the System Administration CD.  
For product support and information about ordering consumables and print media go to the Xerox  
Prepared and translated by:  
Xerox  
GKLS European Operations  
Bessemer Road  
Welwyn Garden City  
Hertfordshire  
AL7 1BU  
ENGLAND  
© 2008 by Xerox Corporation. All rights reserved.  
Copyright protection claimed includes all forms and matters of copyrighted material and  
information now allowed by statutory or judicial law or hereinafter granted, including without  
limitations, material generated from the software programs which are displayed on the screen,  
such as icons, screen displays, looks etc.  
All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product  
names and trademarks of other companies are hereby acknowledged. The information in this  
document is correct at the time of publication. Xerox reserves the right at any time to change the  
information without notice. Changes and technical updates will be added in subsequent editions  
of the documentation.  
For the latest information go to www.xerox.com/support.  
2
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Install the Phaser 3635MFP  
1
Unpack the machine and any hardware options and locate the Installation  
Instructions.  
2
Follow the Installation Instructions to assemble the machine and hardware  
options. The result will be one of the following configurations.  
Phaser 3635MFP/S  
Phaser 3635MFP/X  
Standard Features  
Copy, Print, Scan, E-mail  
Tray 1 and Bypass Tray  
Copy, Print, Scan, E-mail  
and Fax  
Tray 1 and Bypass Tray  
Optional Hardware  
Tray 2  
Tray 2  
Foreign Device Interface  
Foreign Device Interface  
In addition you will have:  
Power Cord, User Documentation CD, System Administration Documentation  
CD, Print Driver CD, Quick Use Guide (this book), print cartridge, control panel  
labels, Product Enablement Key and a Telephone Cable (Phaser 3635MFP/X  
with Fax only).  
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Switch On the Machine  
Once the machine has been assembled it must be configured. This is done using  
the Product Enablement Key when the machine is switched on for the first time.  
The Product Enablement Key is  
delivered in a plastic tube inside  
the box with the machine. The  
procedure to configure the  
machine is as follows:  
1
2
Locate the tube containing the  
Product Enablement Key.  
Remove the plastic card and  
carefully press out the key.  
Connect the Power Cord to the  
Product Enablement Key  
machine and a suitable power supply outlet.  
3
4
Switch on the machine.  
Install the Product Enablement Key into the Card Reader Slot at the back of the  
machine.  
Card Reader slot  
Green LED  
5
The Language Default screen will be displayed. Select your chosen language  
and then select Save.  
6
7
The Installation Wizard screen will be displayed. Select Next.  
The Product Enablement Settings screen will be displayed. Follow the  
instructions on the screen.  
NOTE: When the Green LED light stops blinking and remains on continuously  
(about 10 seconds), the configuration is successful.  
8
9
Remove the Product Enablement Key and select Next on the display.  
The Default Paper Size screen is displayed. Select either A4 or 8.5 x 11 inches  
and select Next.  
4
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10 The Customer Support and Supplies Numbers screen is displayed. Enter the  
Customer Support Telephone Number and the Supplies Telephone  
Number and select Next.  
NOTE: This is for reference only. You may leave these fields blank if you do not  
have the information.  
11  
The next 4 screens will allow you to set the Date Format, Date, Clock Format  
and Time. Follow the instructions to enter the appropriate information and  
select Next on each screen.  
12 The Congratulations screen will be displayed. This indicates that you have  
successfully completed the System Settings portion of the Xerox Installation  
Wizard. Select Finish to continue.  
NOTE: In some locations a popup screen will appear asking for the Page Pack  
Passcode. If this occurs, contact your Customer Support Representative for the  
passcode.  
13 The machine will display a Machine self test in progress screen while the  
machine applies the configuration settings. When this is complete the machine  
will display the Basic Copying screen. Your machine is now ready for you to  
use.  
14 If the Fax feature is installed, the Fax installation Wizard screen is displayed.  
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Your Phaser 3635MFP  
1
2
Control Panel:  
Touch Screen and  
Numeric Keypad  
Document  
Feeder:  
Used for scanning  
multiple  
2
1
documents. The  
Document Glass  
underneath is used  
for scanning single  
documents, bound  
documents etc.  
3
Output Tray:  
Collects output  
3
4
5
Paper Trays:  
Tray 1 is standard and  
Tray 2 is optional.  
1
4
5
Bypass Tray:  
Used for non-  
standard printing  
media  
Inside the Device  
There is a Customer Replaceable Unit in the  
device, the Toner Cartridge (6).  
If the Offline Stapler (7) option is installed the  
Staple Cartridge is also replaceable.  
The Serial Number is on the inside of the  
front cover.  
7
6
6
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Control Panel Overview  
Interrupt Printing  
Clear All  
Job Status  
Help  
Services  
Power  
Services Home  
Log In/Out  
Stop  
Start  
Machine  
Status  
Dial Pause  
Display and  
Language  
Cancel Entry  
Touch Screen  
Numeric Keypad  
Item  
Description  
Services Home  
Services  
Displays the Services screen to enable selection of features.  
Use to access the feature options.  
Job Status  
Use to view the current job status and other job queues.  
Machine Status  
Use to access machine information, status, Serial Number  
and to print reports.  
Display and Touch  
Screen  
Displays the current machine status and screens to select  
machine features.  
Help  
Displays help messages for features and error messages.  
Used to select the language shown on the display.  
Use to reactivate the machine from power save mode.  
Language  
Power  
Log In/Out  
Provides access to machine setups for the Administrator.  
Also provides user access to services, if authentication is  
enabled.  
Numeric Keypad  
Cancel Entry  
Use to enter alphanumeric characters.  
Cancels the entry made on the Numeric Keypad.  
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Item  
Dial Pause  
Description  
Enters a pause in a telephone number when transmitting a  
fax  
Clear All  
Press once to clear a current entry. Press twice to return to  
default settings.  
Interrupt Printing  
Stop  
Use to interrupt the current job to run a more urgent job.  
Stops the job in progress.  
Start  
Use to activate a job.  
Load Paper into the Paper Trays  
1
2
3
Open the paper tray and load paper  
into the tray. Do NOT fill above the  
Max line.  
Adjust the rear and side guides to  
hold the paper against the right side  
of the tray.  
When you close the tray, the Paper  
Settings screen will display. Input  
the size, type and color of the paper  
you have loaded and press  
Confirm.  
Guides  
Loading Documents  
Documents can be loaded either into the Document Feeder or onto the  
Document Glass.  
1
2
Load documents to be copied face  
up in the input tray of the Document  
Feeder with the top of the document  
to the left or rear of the tray.  
Move the Document Guide to just  
touch both sides of the document.  
Guides  
Or...........  
8
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3
........open the Document Feeder  
and place single documents face  
down on the Document Glass  
aligned with the rear left corner.  
NOTE: Documents are only  
scanned once even when several  
copies are selected.  
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Connecting to the Network  
Follow these instructions to connect the machine to an Ethernet TCP/IP network.  
If you are connecting your machine to a different type of network, or you wish to  
use other protocols, refer to the System Administration CD.  
Test the device  
Before connecting the machine to your network, make sure that it is operating  
correctly as a copier.  
1
2
Place a document in the Document Feeder and make 3 copies.  
If the copies are made successfully, install the network connection as described  
in the next steps. If copying is not successful, refer to Troubleshooting on  
Network Connection using TCP/IP  
You can set up the TCP/IP network connection using either of the following  
methods:  
DHCP: Use this method to allow a DHCP server to automatically assign  
an IP address. This is the factory default setting.  
Static IP address: Use this method to manually assign an IP address  
provided by the network administrator.  
When the machine is powered on, it automatically uses DHCP to obtain its  
network configuration. To use a static IP address, DHCP must be turned off and  
the IP address, gateway address, subnet mask, and DNS Server address must  
be entered manually.  
1
2
Connect the Ethernet cable to the RJ45  
connector on the back of the machine.  
RJ45  
Network  
Connector  
NOTE: The Ethernet cable is not  
supplied by Xerox.  
To setup the address using DHCP, see  
page 10. If you want to set a static IP address, skip to Network Setup Using a  
Network Setup Using DHCP  
1
After the machine starts, it negotiates with the DHCP server for an IP address.  
Wait two minutes for the network setup to complete and then check the  
allocated IP address as follows:  
10  
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On the Control Panel, press the Log In/Out button and then enter the  
Administrator passcode [1111] and select Enter.  
Press the Machine Status button then select Tools > Connectivity and  
Network Setup > Advanced > Network Setting > Network Setup > TCP/  
IP Options > TCP/IP Settings.  
The allocated TCP/IP address is in the Name/Address field.  
2
Confirm that an IP address has been allocated and that it is an appropriate IP  
address for your network.  
NOTE: If the IP address starts with 169.xxx.xxx.xxx, the DHCP server has not  
properly allocated an address or DHCP is not enabled on your network. Contact  
your network administrator for assistance.  
Network Setup Using a Static IP Address  
Before you begin, obtain the following information from your network  
administrator:  
IP Address  
Gateway Address  
Subnet Mask  
DNS Server Address  
1
2
Press the Log In/Out button on the  
Control Panel, enter the  
Administrator’s passcode [1111] and  
select Enter.  
Press the Machine Status button  
then select Tools > Connectivity  
and Network Setup > Advanced >  
Network Setting > Network Setup >  
TCP/IP Options.  
3
Select HTTP and Enable. Select  
Save.  
4
5
Select TCP/IP Settings.  
Select the Dynamic Addressing  
button. By default, DHCP will be selected. Select Disabled to disable DHCP  
and select Save.  
6
Select Name/Address. Enter the Host Name, by selecting the Keyboard  
symbol. Enter the IP Address by touching each box and entering the number  
using the Numeric Keypad. Select Save.  
Select Subnet and Gateway. Enter the Subnet Mask and IP Gateway. Select  
Save.  
If you do not wish to configure DNS settings proceed to the next step. If you  
wish to configure DNS settings select the DNS Configuration button. Enter the  
Domain Name and the Preferred DNS Server address. Select Save.  
7
8
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9
The static IP address is now set. Press the Log In/Out button and select  
Confirm to logout and close the Tools menu.  
12  
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Install Print Drivers  
This procedure describes how to install Print Drivers using the Print Driver CD.  
The Print Drivers are on the Print Driver CD that was delivered with your Phaser  
3635MFP.  
You can use the CentreWare Print and Fax Drivers CD to install multiple  
components such as printer drivers, scan drivers, user documentation and PPDs  
®
(PostScript Printer Description) at the same time. To use the installer, load the  
CentreWare Print and Fax Drivers CD-ROM delivered with your Phaser  
3635MFP.  
1
2
At the client workstation insert the Driver CD into the CD drive.  
If the CD does not start automatically, go to the Start menu, click Run and  
browse to the CD drive. Click Setup and click OK. Click OK to start the  
installation procedure.  
3
Select the language for the installation and click Continue. The driver screen is  
displayed.  
NOTE: The selections are:  
Install Print and Scan Drivers - Installs both the print drivers and the scan  
drivers.  
Install Print Driver - Installs just the print drivers.  
Install Scan Driver - Installs just the scan drivers.  
To install Print Drivers use the instructions below. To install Scan Drivers, click  
Install Print and Scan Drivers.  
4
5
Click Install Drivers.  
Click Install Print Drivers.  
NOTE: The PCL6 Driver is installed by default.  
6
To install the PCL 5 or Adobe® PostScript® Print Drivers, click Option and  
check the boxes for the drivers required.  
7
8
9
Enter the Printer’s IP address, DNS name or UNC path for the device.  
Click Install.  
Follow the on screen messages to complete the installation.  
10 When the Print Driver is successfully installed, either send a test print from the  
print driver or submit a job to the Phaser 3635MFP.  
11  
If the printing operation is successful, continue on to the next setup procedure in  
this document. If the print operation failed, refer to Troubleshooting on page 33.  
For a full explanation refer to the System Administration CD that accompanied  
your Phaser 3635MFP.  
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E-mail Setup  
If you wish to setup the E-mail service follow this procedure. If you do not want  
to setup this service at this time continue on to Fax Setup on page 16.  
NOTE: If you do not see the E-mail button on the Services Home screen, enable  
E-mail in the Tools Pathway. (Press Log In/Out > Machine Status > Passcode  
[1111] > Enter > Tools > User Interface > Service Enablements > E-mail >  
Enable.)  
Before starting the setup procedure, please ensure the following items are  
available or the following actions have been performed:  
Ensure the machine is fully functioning on the network. Press the Services  
Home button and check that the E-mail service is an available feature.  
Ensure that the TCP/IP and HTTP protocols are configured on the device  
and fully functional. Refer to Network Setup Using a Static IP Address on  
Obtain the IP Address of a functional SMTP mail server that accepts  
inbound mail traffic.  
Ensure the DNS settings are configured correctly and obtain the Domain  
Name address, if applicable.  
Create an E-mail account which the machine will use as the default From  
address.  
Test the E-mail account by sending an E-mail to the Xerox device account.  
This task should be completed at a mail client on your network that  
supports SMTP (Simple Mail Transfer Protocol) and POP3 (Post Office  
Protocol 3).  
You will use Internet Services to configure E-mail settings and this is accessed  
through your web browser.  
1
Open your Web browser and enter the TCP/IP address of the machine in the  
Address bar. Press Enter.  
2
3
Click Properties > Connectivity > Protocols > TCP/IP.  
Enter the domain name in the Domain Name box (for example:  
abc.xyz.company.com). It is only necessary to configure the DNS settings if  
Host Names are to be used.  
NOTE: If Dynamic Addressing has been set on the machine (DHCP or BootP)  
the Domain Name will not be accessible. If you need to change it, click Static  
from the IP Address Resolution menu list.  
4
5
Scroll to the bottom of the screen and click the Apply button to implement any  
changes. Enter the current administrator tools User Name and Password.  
The default is [admin] which is case sensitive, and [1111].  
From the Protocols menu click SMTP Server.  
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6
Click either IP Address or Host Name and enter the Host Name or the IP  
Address and Port Number (1-65535) of the SMTP Server. The default Port  
is 25.  
7
8
9
Check Server Requires SMTP Authentication box if required.  
Enter the Login Name and Password.  
Click Apply to confirm your settings.  
10 From the Properties menu, Click Services > E-mail Settings > Defaults.  
11  
To amend the settings on the E-mail Setup screen, Click Edit for each options  
group.  
12 When you have made your selections click Apply.  
NOTE: For more information on all of the E-mail features including setting up  
address books, please refer to the System Administration CD.  
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Fax Setup  
The Phaser 3635MFP/X configuration has Fax installed as standard. The Fax Kit  
will require setup when the machine is installed.  
Setting up the Fax Kit  
1
2
Set up the Fax Kit using the instructions in the Kit.  
Connect the telephone line to the  
Line connector on the device.  
If you wish to attach a handset to the  
device, connect the handset to the  
Ext. connector.  
Line  
connector  
3
4
5
Press the Log In/Out button to enter  
the Tools pathway.  
On the numeric keypad enter [1111]  
or the current passcode and select  
Enter.  
Handset (Ext.)  
connector  
6
Press the Machine Status button  
then select Tools > User Interface >  
Service Enablements > Embedded  
Fax. The Fax Install Screen will appear.  
7
8
9
Select the required (or nearest) country location by selecting the entry in the  
Country Setup list and select Next.  
Select the required dialing method. For a tone line select Tone. For a 10 pulse  
per second line select Pulse. If in doubt, select Tone.  
Select the keypad symbol for Fax Number and enter the fax telephone number  
for the device.  
10 Select the keypad symbol for Machine Name and enter a custom name for the  
device.  
11  
Select Save and Close. The device will reboot. The machine will now send and  
receive fax transmissions using default settings. If you wish to change the Fax  
Setup enter the Tools Pathway as described in steps 4 and 5 and select Tools >  
User Interface > Embedded Fax. The various Fax options can be selected and  
changed.  
16  
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Installing Option Kits  
This section provides instructions on how to install and configure optional  
features:  
Network Accounting  
Server Fax  
NOTE: For more instructions on installing and configuring Server Fax and  
Network Accounting, refer to the System Administration CD.  
Installing Option Kits  
All the Option Kits are installed in the same way. Each kit will contain a Feature  
Enablement Key and instructions.  
With the machine switched  
on, insert the Feature  
Enablement Key into the Card  
1
2
Reader slot at the right hand  
side of the machine. Indicator  
lights on the Feature  
Card Reader slot  
Enablement Key will highlight  
(first red, blinking green and  
then solid green).  
When the feature is  
successfully installed a pop-up  
message will tell you that the feature is configured and ask you to remove the  
Feature Enablement Key.  
Network Accounting  
Network accounting provides the ability to manage usage of the machine with  
detailed cost analysis capabilities. Print, Scan, Fax and Copy jobs are tracked at  
the machine and stored in job log. Users must enter their User ID and Account  
ID to access the machine and information about the numbers of jobs performed  
is recorded in a job log.  
Installing the kit  
Install the kit. Refer to Installing Option Kits on page 17.  
Enable Network Accounting  
1
2
3
Press the Log In/Out button.  
Enter 1111 and select Enter.  
Press the Machine Status button then select Tools > Accounting >  
Accounting Enablement > Authentication Mode.  
Select the Enable button under Network Accounting header.  
Select Save.  
4
5
6
Press the Log In/Out button and select Confirm to logout.  
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NOTE: Refer to the System Administration Guide for more information.  
Server Fax  
The Server Fax feature enables Users to send documents to one or more fax  
machines via the telephone network without having a dedicated telephone line  
connected to the machine This is achieved by connecting the machine to a  
network Fax Server which can manage fax transmissions throughout an  
organisation.  
Installing the kit  
1
Install the kit. Refer to Installing Option Kits on page 17.  
Enable Server Fax  
2
3
Press the Log In/Out button to access the Tools pathway.  
Press the Machine Status button then select Tools > User Interface >  
Service Enablements > Server Fax.  
4
If you are prompted to enter a PIN, enter Code A shown on page ii of the Server  
Fax Kit Instructions. Press Enter.  
5
6
If an Enable button is displayed, select Enable.  
Press the Log In/Out button and select Confirm to logout and close the Tools  
menu.  
7
The machine will reboot automatically. The device takes approximately 2-3  
minutes to reboot.  
NOTE: Refer to the System Administration Guide for more information.  
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Making Copies  
1
Load the documents to be copied either face up in the Document Feeder or face  
down to the rear left corner of the Document Glass.  
Press the Services Home button  
2
and then Copy. The Copy screen will  
be displayed.  
3
Select the required features using  
the Touch Screen.  
The features are shown in the table  
below.  
Layout  
Copy  
Reduce /  
Enlarge -  
Reduce or  
Image Quality  
Output Format  
Adjustment  
Original Type -  
Define the original  
document as text,  
text and photo, or  
photo to optimise  
resolution settings  
Book Copying -  
Copy bound  
documents  
Booklet  
Creation -  
Automatically print  
document as a  
booklet  
enlarge the image  
25% to 400%  
Paper Supply -  
Select the tray/  
size of paper  
Lighten / Darken  
- Lighten or darken  
the output  
Original Size - Set  
size of original  
Covers - Insert  
covers  
2-Sided  
Background  
Suppression -  
Automatically  
reduce or  
eliminate a dark  
background  
Edge Erase -  
Delete the edges of  
the image  
Transparency  
Separators -  
Insert blank  
dividers between  
each transparency  
Copying - 1 or 2  
sided copy  
options  
Copy Output -  
Collate option  
Image Shift - Move  
the image on the  
page  
Page Layout -  
Prints several  
images on 1 page  
Store Job - save  
job to the device  
4
Enter the number of copies required, using the numeric keypad and then press  
Start.  
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NOTE: To confirm the Copy job, press the Job Status button on the Control  
Panel to display the Job Status screen. The queued copy job will be displayed in  
the queue.  
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Additional Copy Features  
Reduce / Enlarge  
Originals can be reduced or enlarged between 25% and 400%.  
To use this option, select the Copy tab. Select any one of the  
preset reduce/enlarge ratios or select More to access custom  
settings.  
Image quality adjustment  
You can enhance the copy quality of the output based on the  
type and quality of the original being scanned. To use this  
option, select the Image Quality tab.  
Original Type: Select the type of document to be copied, either  
Text, Text and Photo or Photo.  
Lighten / Darken: Adjusts the lightness or darkness of the output.  
Background Suppression: Use to automatically reduce or eliminate the dark  
background resulting from copying colored paper or newspaper originals.  
Creating booklets  
A sequential set of either 1-sided or 2-sided originals can be  
copied to create handy booklets. The machine produces 2-  
sided prints automatically, which when folded, produces a  
booklet with all the pages in the correct sequence. The  
machine will also reduce and correctly position each image to  
fit on the selected paper.  
To use this option, load the originals in the Document Feeder and select the  
Output Format tab and Booklet Creation.  
Multiple images  
This feature is used to copy two or more documents, in a  
reduced size, onto one sheet of paper. It is ideal for creating  
handouts, storyboards or documents used for archival  
purposes. To use this option, load the originals in the  
Document Feeder and select the Output Format tab and  
choose Multi-Up. You can copy one, two or four separate  
originals onto one side of a sheet of paper.  
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Printing a Document  
1
Ensure that the correct Xerox Phaser 3635MFP printer driver has been installed  
on your PC. To install the print drivers refer to Install Print Drivers on page 13.  
2
3
Open the document to be printed. Click File > Print and select the Xerox  
Phaser 3635MFP from the list of printers displayed.  
To change the default printing properties click Properties.  
The print driver has various tabs that  
contain options and properties.  
The Advanced tab contains  
various font and printing  
options.  
Use the Paper/Output tab to  
choose the type of media, size  
and color and output choices  
such as 2 Sided Prints.  
Image Options enables you to  
adjust the look of your prints.  
You can reduce and enlarge the  
image size, save toner and set  
the resolution.  
The Layout/Watermark tab has various options to add watermarks to  
pages, change image orientation (landscape or portrait) and enable  
booklet and multi-up printing.  
Choose the options required for your printing job and click OK to print the  
document.  
4
The print job will be sent to the machine and will appear in the Incomplete Jobs  
queue. To view the queue at the device, press the Job Status button on the  
control panel.  
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Additional Print Features  
Rotate image  
This feature enables you to rotate the page through 180 degrees.  
To use this option, click the Advanced tab and click on Image  
Options. Select Enabled to rotate page images 180 degrees  
from their current orientation. Select Disable to turn the feature  
off.  
Saved settings  
Frequently (or rarely) used features of a print job can be saved  
with the Saved Settings option. This enables you to name, save,  
and recall almost all selectable features of a print job. You can  
store up to 50 different job settings. To use this option, click the  
Paper/Output tab, click the Saved Settings down arrow. Select  
Save As to save current settings or select a previously saved  
setting.  
Toner Saver  
If you are printing draft documents you can reduce the toner (dry  
ink) used by using the Toner Saver feature. The image will be  
lighter than normal but will be legible and ideal for checking or  
proofreading a document. Click the Image Options tab and click  
on the Conserve Dry Ink checkbox to use this feature.  
Add watermark  
The Watermark feature lets you create and print background text  
or bitmaps, across the pages of your documents. You can create  
your own watermarks or edit existing ones. You can also specify  
watermarks to be printed in the foreground or background or  
printed only on the first page. To use this option, click the Layout/  
Watermark tab and click the appropriate choices from the  
Watermark section.  
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Sending a Fax  
NOTE: This feature is only available on the 3635MFP/X configuration.  
1
2
Load the documents to be faxed either face down on the Document Glass or  
face up into the Document Feeder.  
Press the Services Home button  
and choose the Fax option. This  
displays the Fax screen.  
3
Enter the recipient’s fax number by:  
Keypad Dial - select the  
Enter Number area on the  
touch screen and enter the  
number using the numeric  
keypad.  
Manual Dial - if a telephone  
handset is attached to the device, select Manual Dial and dial the  
number on the handset, or use the numeric keypad to dial.  
Speed Dial - Select Speed Dial and select a pre-set speed dial number.  
Add - Add several recipients to the Send List to send a fax to several  
recipients. This button provides access to the dial directory for  
individuals and groups.  
Select the required features for your fax job from the following table:  
Basic Fax Features  
More Fax Features  
Resolution - Set the quality of  
Lighten / Darken - Lighten or darken the  
image  
output  
2-Sided Scanning -1-sided or 2-  
Color Mode - Black and white or color  
sided originals  
scan  
Original Type - Define the original  
document as text, text and photo, or  
photo to optimise resolution settings  
Background Suppression -  
Automatically reduce or eliminate a dark  
background  
Original Size - Set size of original  
NOTE: The Fax Options tab provides access to fax setup features such as  
creating mailboxes, adding names to a dial directory and other useful options.  
4
Press Start to transmit your fax.  
NOTE: To confirm the Fax job, press the Job Status button on the Control  
Panel to display the Job Status screen. The queued job will be displayed.  
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Additional Fax Features  
Delayed send  
This feature enables you to specify the time the fax is transmitted.  
This option can be used to delay transmission of a fax job to an  
off-peak period to reduce the cost of the call. To use this option,  
select the Fax Options tab. Select Fax Options > Delayed Send.  
Change the resolution  
The Resolution affects the appearance of the fax at the receiving  
fax terminal. To use this option, select the Fax options tab and  
choose from the available options under Resolution. You can  
select Standard for most text documents, Fine for line art and  
photos.  
Set up an Address Book  
Use this feature to store destination names, fax numbers and  
transmission settings in your device. Entries stored here will be  
available for selection within the Send List feature on the Fax  
options tab. Select the Basic Fax tab and then Address Book.  
Enter Individual fax details. Dialing Groups can also be set up  
comprising several Individual entries.  
Fax Reports  
Numerous fax reports can be printed by pressing Machine  
Status and selecting User Interface > Fax Reports. Select a  
report and then select the required print option.  
quick use guide  
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Network Scanning  
Network Scanning enables you to scan your hard copy documents and store  
them as electronic files.  
A file repository must be setup before using the Network Scanning feature. refer  
to the System Administration Guide for information on how to setup a file  
repository.  
1
2
Load the documents to be scanned either face down on the Document Glass or  
face up into the Document Feeder.  
Press the Services Home button on  
the Control Panel. Select the  
Network Scanning option. This  
displays the Network Scanning  
screen.  
3
4
Select the Scanning Template you  
require from the list.  
If required, modify the template  
settings from the options on the  
Network Scanning, Advanced  
Settings, Layout Adjustment and Filing Options tabs.  
Network  
Scanning  
Advanced  
Settings  
Layout  
Adjustment  
Filing Options  
Output Color -  
Black and white or  
color scan  
Lighten / Darken  
- Lighten or darken  
the output  
Original Size - Set  
size of original  
File Name - If file  
name already  
exists  
2-Sided  
Background  
Suppression -  
Automatically  
reduce or  
eliminate a dark  
background  
Scan to Edge -  
Scan the complete  
page  
Document  
Scanning -  
Original can be 1  
or 2 sided,  
second side can  
be rotated  
Management  
Fields - enter  
index information  
about your  
document  
Original Type -  
Text, photo or text  
and photo  
Quality/File Size  
- Optimum quality  
versus file size  
Add File  
Destinations -  
add additional file  
destinations to any  
template  
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Network  
Scanning  
Advanced  
Settings  
Layout  
Adjustment  
Filing Options  
Resolution -  
Sets the scan  
settings to suit  
how the scanned  
image will be  
used  
Update  
File Format -  
PDF, TIF, JPEG or  
XPS  
Templates - Use  
a recently created  
or updated  
template before  
the system  
automatically adds  
it to the template  
list  
5
Press Start to scan your documents.  
NOTE: To confirm the scan job, press the Job Status button on the Control  
Panel to display the Job Status screen. The queued job will be displayed.  
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Additional Network Scanning Features  
Creating Scanning Templates  
Templates are used in network scanning to  
define the destination and scan settings for  
your scan job. Your workflow will be more  
efficient if you create specific templates for  
your most frequent scanning jobs.  
New templates are based on the settings  
configured for the Default Template or you  
can copy and modify existing templates. Up  
to 250 templates can be displayed.  
1
2
3
Open your Web browser and enter the TCP/  
IP address of the machine in the Address bar. Press Enter and click the Scan  
tab.  
In the General Information window, enter a name for your template in the  
Template Name box. Optionally you can add a description and the name of the  
owner.  
Click Add to create the new template. The template will appear in the  
Templates list on the left hand side.  
Name / Format  
4
5
To select the name and the format of the scanned document, click Edit. Enter a  
name for the scanned document and choose the format from: PDF, Multi-Page  
TIFF, TIFF, JPEG-JIF or XPS. Click Apply.  
Destination Services  
The scan can be sent to a file repository setup by the System Administrator or  
transmitted as a fax if Server Fax is enabled on the device. Click File and/or  
Fax as appropriate. If you click File, select the file repository to which your  
scanned images will be sent.  
Document Management Fields  
6
7
If you wish to add data to assist document management of your scanned  
images, click Add and complete the appropriate information.  
Scan Options  
To change the scanning options click Edit. You will be able to set 2-Sided,  
Original Type and advanced scanning settings such as Lighten/Darken, Color  
Options, Original Input and Resolution. You may also choose to print a  
confirmation report and store a job log with the image.  
8
When you have made your selections, click Apply.  
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Sending an E-mail  
1
Load the documents to be E-mailed either face down on the Document Glass or  
face up into the Document Feeder.  
Press the Services Home button  
on the Control Panel.  
2
3
4
Select E-mail.  
Select From and enter the address  
you want to appear in the From field  
of the E-mail.  
NOTE: This field may have been  
preset by the Administrator and may  
not be editable.  
5
6
Select New Recipients, enter the E-mail address of the recipient and select  
Add. If an address book has been set up, select Address Book and enter the  
name of the recipient. The address book will be searched and the recipient can  
be selected from the resulting list of names. Multiple recipients can be added to  
the send list in this way.  
Select any setting appropriate for your document from either the E-mail,  
Advanced Settings, Layout Adjustment or the E-mail Options tabs.  
Advanced  
Settings  
Layout  
Adjustment  
E-mail  
E-mail Options  
Output Color -  
Black and White or  
Color  
Lighten/Darken -  
Lighten or darken  
the image  
Original Size -  
Set size of original  
File format - PDF,  
TIF, JPEG or XPS  
2-Sided  
Background  
Suppression -  
Suppress dark  
backgrounds  
Edge Erase -  
Scan the complete  
page  
Reply To - Set E-  
mail address  
Scanning -  
Original can be 1  
or 2 sided  
Original Type -  
Text or photo  
Quality/File Size -  
Optimum quality  
versus file size  
Message - Enter  
message contents  
Resolution -  
From 72x72 to  
600x600 dpi  
7
Press Start to scan your document and send it as an attachment to an E-mail.  
NOTE: To confirm the job, press the Job Status button on the Control Panel.  
The job will be displayed in the job queue.  
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Enhance your Phaser’s productivity  
The Phaser 3635MFP is a powerful multi function device with many digital  
functions integrated into one sleek system. It is designed to support large  
workgroups in different production environments. You can do more with less and  
streamline your workflow with these productivity enhancing features.  
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Customize your device  
The machine can be setup to reflect your office’s workflow. For  
example, the initial screen you see when you walk up to the machine  
can be either the Machine Status, Job Status, Services Home or one  
of the Services. Default settings for each of the Services can be set  
to your own requirements such as the default paper tray, customized  
reduction ratios and 2-sided copying to save on paper.  
To explore the options, access Tools and explore the Screen  
Defaults and System Settings.  
On-line Address Book  
The Address Book comes in handy when you have built up a list  
of frequent fax or mail recipients. Use this feature to program the  
Address Book with recipients’ details like E-mail address or fax  
numbers. Address Numbers registered for the Address Book can  
also be used as speed dial codes.  
If configured, your machine is able to support both company  
(LDAP) and Local Address books. Local address books can be  
imported from a .csv file in Internet Services > Properties >  
Services > E-mail Settings.  
Remote Administration  
Your multi function machine contains its own CentreWare  
Internet Services site. The site is accessed from your web  
browser. As a user, you can obtain information about the  
machine, and any jobs sent to the machine, from the comfort  
of your own desktop.  
The various tabs on the web page contain different options to  
assess the status of the machine, media it contains, jobs in  
queue and Administrator setups. You can even send a print-  
ready job over the Internet with this feature.  
Simply open your web browser and enter the IP address of the  
device.  
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Send paper documents as E-mail  
Scanned documents can be sent as E-mail attachments to a specified  
E-mail recipient or recipients. Access to the E-mail features is gained  
using the Services Home button on the Control Panel and the E-mail  
option on the display. This is an excellent feature for scanning  
documents for your own use. Simply select the E-mail feature, enter  
your own E-mail address and scan the document. Moments later it will  
be in your E-mail Inbox.  
Easy Consumable Management  
Consumables are items on the machine that need replenishing or  
replacing, such as paper, staples, and customer replaceable units.  
Units like the Print Cartridge and Staple Cartridge are customer  
replaceable, meaning you can replace the consumable without  
having to call out a Xerox service representative. This enables you  
to reduce down time.  
Powerful Documents  
The machine is not just any ordinary printer, you can use your machine  
to print and create documents tailored to your needs, be it for a  
presentation, as handouts or as meeting notes.  
For example, the Booklet Creation feature enables the production of  
booklets or multi-page copies from 1 or 2-sided originals. Bound  
Originals can be scanned in color and sent to yourself using E-mail for  
inclusion in your electronic documents. Presentation packs can be  
created using the Multi-up feature, and many more. You are only limited  
by your imagination.  
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Troubleshooting  
A variety of situations can effect the quality of your output. For optimal  
performance, ensure the guidelines in the User Guide are followed. The  
documentation and the fault messages on the machine help you to locate and  
resolve a problem easily.  
Some problems can be resolved by switching off and switching on your device.  
Wait approximately 20 seconds before switching the machine ON. If after  
rebooting your machine the problem has not been resolved, have a look at some  
of the areas below to identify solutions.  
Problem  
Solution  
• Check to see that the machine is not in Low Power Mode as  
indicated by the green light on the Control Panel. Touch the  
User Interface screen to re-activate.  
The machine will not  
power on  
• Check to see that the power cord is correctly installed.  
• Press the ON/OFF button to ON (I).  
• Ensure that all staples or paper clips have been removed from  
the originals.  
• Ensure the document feeder is not overloaded. Max. 50 docu-  
Documents will not  
feed through the  
Document  
ments.  
Feeder  
• Ensure that the edge guides are adjusted to touch the sides of  
the originals.  
• Make sure that an active network cable is connected to the  
workstation.  
The machine will not  
print from a  
• Check that the Network Setup is correct. Refer to Connecting to  
workstation  
• Check if the machine is connected on the network as a printer.  
• Check that E-mail is enabled. Refer to E-mail Setup on page 14.  
Cannot send an  
E-mail  
• Load the paper in the paper trays with the seam side of the  
paper up.  
Paper jams  
• Load the paper in the Bypass Tray with the seam side down.  
• If the paper curls excessively, flip the paper over in the applica-  
ble paper tray.  
• Use paper from a fresh package.  
• Ensure your machine is connected to a working telephone line  
and check for a dial tone.  
Cannot fax a  
document  
• Check that Fax is enabled. Refer to Fax Setup on page 16.  
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Paper jams  
The screen will indicate the location of the jam.  
Follow the instructions on the display to clear the paper from the paper  
path.  
Ensure that all jam clearance doors and covers are returned to their  
correct positions.  
NOTE: Jam Clearance areas may vary depending on your machine model and  
configuration.  
p
Rear cover  
Front cover  
and duplex  
clearance  
clearance  
area  
areas  
Document jams  
The display will indicate when a document jam has occurred.  
Follow the instructions on the display and remove all the documents  
from the document feeder and document glass as instructed. The  
illustration below shows the document feeder jam clearance areas.  
Lift the  
Document  
Feeder  
Lift the Feed  
Assembly cover  
using the thumb  
tabs  
cover  
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Help  
When using your device, detailed and timely help is available at your fingertips.  
You can access Help information and tips from a variety of sources.  
On the device  
Press Help at any time to access the on-  
line help screens. Messages, screen  
instructions and graphics provide  
additional information.  
Documentation  
Most answers to your questions will be  
provided by the documentation that is  
supplied on CDs with the Phaser  
3635MFP. Alternatively you can access  
the documents from www.xerox.com/  
support.  
User Guide - contains instructions and information about all the features  
on the device.  
System Administration Guide - provides detailed instructions and  
information about connecting your machine to the network and installing  
optional features.  
On the Print Driver  
Click Help on the printer driver screen or  
press [F1] on the PC keyboard for  
information on the displayed printer driver  
screen.  
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On CentreWare  
Internet Services  
Click Index to view the  
contents of the Internet  
Services site.  
Click Help to take you to the  
Xerox on-line support web site.  
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Enable/Disable Banner Sheet  
Disable the Banner Sheet in the Print Driver  
Use the following instructions to disable the banner sheet from your device print  
driver on your PC.  
1
2
3
4
5
6
7
8
At your PC, select the Start menu, then select Printers and Faxes.  
Right click the required printer.  
Select Printing Preferences.  
Select the Advanced tab.  
Select Paper/Output and click on the + sign to expand the menu.  
Select Disabled from the Banner Sheet options.  
Select Apply.  
Select OK.  
Disable the Banner Sheet at the Printer  
Use the following instructions to disable the banner sheet at the device.  
Select the Log In/Out button on the device control panel.  
Enter the administrator password and select Enter.  
Press the Machine Status button on the control panel.  
Select the Tools tab.  
Select User Interface then select Job Sheets.  
Select Banner Sheets.  
Select Disabled.  
1
2
3
4
5
6
7
8
9
Select Save.  
Press the green Administrator button on the control panel.  
10 Select Log Out.  
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