Sharp Fax Machine FO 781 User Manual

MODEL  
FO-781  
FACSIMILE  
OPERATION MANUAL  
1. Installation  
2. Sending Documents  
3. Receiving Documents  
4. Making Copies  
5. Making Telephone Calls  
6. Answering Machine Connection  
7. Special Functions  
8. Option Settings  
9. Printing Reports and Lists  
10. Maintenance  
11. Troubleshooting  
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WARRANTY  
Facsimile Products  
Congratulations onYour Purchase!  
This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from  
the date of original purchase.  
In the event of any defect arising in the equipment during the warranty period, such repairs should only  
be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved  
by Sharp to service this type of equipment. These repairs would be carried out at no charge to the  
owner, subject to the conditions specified herein.  
The owner is responsible for any transportation and insurance costs if the product has to be returned  
for repair.  
This warranty does not extend to accessories or defects or injuries caused by or resulting from causes  
not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or  
injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid  
spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any  
alterations made to the product which are not authorised by Sharp.  
Please retain your sales documentation, as this should be produced to validate a warranty claim.  
This warranty is in addition to and in no way limits, varies or excludes any express and implied rights  
and remedies under any relevant legislation in the country of sale. However, to the extent permitted by  
such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the  
purchase or use of the product.  
To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the  
product is one that is not normally required for personal, domestic or household use, Sharp limits its  
liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by  
Sharp to be defective.  
For your reference, please enter the particulars of your purchase below and retain, with your purchase  
documentation.  
Model No.  
Serial No.  
Date of Purchase  
Place of Purchase  
SPform046 (2Sept97)  
FOR LOCATION ENQUIRIES WITHIN  
FOR THE SERVICING OF PRODUCTS  
PURCHASED IN  
AUSTRALIA  
NEW ZEALAND  
CONTACTYOUR SELLING DEALER/RETAILER  
OR FOR REFERRAL TO A  
REGARDING YOUR LOCAL  
SHARP APPROVED SERVICE CENTRE  
SERVICE CENTRE,  
CALL SHARP CUSTOMER SERVICES  
CALL THE  
SHARP SERVICE REFERRAL CENTRE  
TELEPHONE: 09 634 7699  
FACSIMILE: 09 636 6972  
FREECALL: 1 300 15 50 22  
FACSIMILE: (02) 9672 1210  
DURING NORMAL BUSINESS HOURS  
SHARP CORPORATION OF NEW ZEALAND LIMITED  
Cnr Mahunga Drive & Hastie Avenue,  
Mangere, AUCKLAND  
SHARP CORPORATION OF AUSTRALIA PTY. LIMITED  
A.C.N. 003 039 405  
1 Huntingwood Drive, Huntingwood NSW 2148  
1
Important Notice: This warranty applies only to products sold in Australia & New Zealand  
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Introduction  
Welcome, and thank you for  
choosing a Sharp facsimile! The  
features and specifications of  
your new Sharp fax are shown  
below.  
Automatic dialling  
Imaging film  
Rapid Key Dialling: 8 numbers  
Speed Dialling: 80 numbers  
Initial starter film (included with fax machine):  
10 m roll (approx. 30 A4 pages)  
Replacement film:  
FO-3CR 30 m roll (two rolls in package,  
one roll yields approx. 95 A4 pages)  
Automatic document  
feeder  
10 sheets max.  
Memory size*:  
Modem speed  
512 KB (approx. 30 average pages)  
9600 bps with automatic fallback to 7200,  
4800, or 2400 bps  
Transmission time*  
Reception modes  
Resolution  
Approx. 15 seconds (Sharp special mode)  
FAX, TEL, TEL/FAX, A.M.  
Horizontal:  
8 lines/mm  
Vertical:  
Standard: 3.85 lines/mm  
Fine/Halftone: 7.7 lines/mm  
Super fine:15.4 lines/mm  
* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,  
excluding time for protocol signals (i.e., ITU-T phase C time only).  
1
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Display  
16-digit LCD display  
Recording system  
Halftone (greyscale)  
Thermal transfer recording  
64 levels (When sending)  
Applicable telephone line Public switched telephone network  
Compatibility  
ITU-T (CCITT) G3 mode  
MH, MR, Sharp  
Compression scheme  
Scanning method  
Effective printing width  
Input document size  
Sheet-feeder CIS (Contact Image Sensor)  
204 mm max.  
Automatic feeding:  
Width: 148 to 216 mm  
Length: 140 to 297 mm  
Manual feeding:  
Width: 148 to 216 mm  
Length: 140 to 600 mm  
Effective scanning width 210 mm max.  
Contrast control  
Copy function  
Automatic/Dark selectable  
Standard  
Telephone function  
Standard (Cannot be used for incoming/  
outgoing if power fails)  
Power requirements  
Operating temperature  
Humidity  
230-240 V AC, 50 Hz  
5 to 35°C  
Maximum: 85 %  
Power consumption  
Stand-by: 2.3 W  
Maximum: 115 W  
2
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Dimensions  
Weight  
Width: 343 mm  
Depth: 313 mm  
Height: 312 mm  
Approx. 3.4 kg  
As a part of our policy of continuous improvement, SHARP reserves the right to  
make design and specification changes for product improvement without prior  
notice. The performance specification figures indicated are nominal values of  
production units. There may be some deviations from these values in individual  
units.  
Important safety information  
For your safety, if any of your equipment is not operating properly or should any  
physical damage occur to the equipment where internal parts may become  
exposed, the equipment should be immediately disconnected from the phone line  
and then the power line and returned to a SHARP authorised Service Centre for  
inspection, repair, or disposal.  
In Australia, installing or modifying telephone lines should only be done by an ACA  
licensed serviceman. In New Zealand, installing or modifying telephone lines should  
be done in accordance with Telecom wiring practices.  
Do not disassemble this machine or attempt any procedures not described in this  
manual. Refer all servicing to qualified service personnel.  
This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong)  
outlet. Connecting it to any other kind of outlet may damage the machine.  
Do not install or use the machine near water, or when you are wet. Take care not to  
spill any liquids on the machine.  
Unplug the machine from the telephone socket and then the power outlet and  
consult a qualified service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been exposed to rain  
or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
Do not allow anything to rest on the power cord, and do not install the machine  
where people may walk on the power cord.  
3
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Never insert objects of any kind into slots or openings on the machine. This could  
create a risk of fire or electric shock. If an object falls into the machine that you  
cannot safely remove, unplug the machine and consult a qualified service  
representative.  
Do not place this machine on an unstable cart, stand or table. The machine could be  
seriously damaged if it falls.  
Never install telephone wiring during a lightning storm.  
Never install telephone sockets in wet locations unless the socket is specifically  
designed for wet locations.  
Never touch uninsulated telephone wires or terminals unless the telephone line has  
been disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm.  
There may be a remote risk of electric shock from lightning.  
Do not use a telephone to report a gas leak in the vicinity of the leak.  
The socket-outlet must be installed near the equipment and must be easily  
accessible.  
Important:  
This facsimile machine is not designed for use on a line which has call waiting,  
call forwarding, or certain other special services offered by your telephone  
company. If you attempt to use the fax machine on a telephone line using any of  
these services, you may experience errors during transmission and reception of  
facsimile messages.  
This facsimile machine is not compatible with digital telephone systems.  
This facsimile machine is designed to operate in Australia and New Zealand only.  
4
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WARNING NOTICE:  
NO calls can be made to or from this fax during a mains power failure.  
WARNING - Australian Communications Authority (ACA) regulations state that no  
unauthorised changes or modifications to this equipment are permitted.  
Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding  
emission of electromagnetic interference.  
These limits are designed to provide reasonable protection against interference in  
an installation. This equipment generates, uses and can radiate radio frequency  
energy and, if not installed and used in accordance with the instructions, may cause  
interference. However, there is no guarantee that interference will not occur in a  
particular installation.  
If this equipment does cause interference to radio or television reception, which can  
be determined by turning the equipment off and on, the user is encouraged to try to  
correct the interference by one or more of the following measures:  
- Reorient or relocate the receiving antenna.  
- Increase the separation between the equipment and the receiver.  
- Connect the equipment to an outlet on a different circuit to that which the receiver  
is connected.  
- Consult the dealer or an experienced radio/TV technician for help.  
For Australia: The Ringer Equivalence Number (REN) for this equipment is written  
on the back of the machine.The sum of all the Ringer Equivalence Numbers (REN's)  
on your telephone line should not exceed 3 to assure correct service from your  
telephone company.  
5
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IMPORTANT NOTICE FOR NEW ZEALAND USERS  
Please note:  
The grant of a Telepermit for any item of terminal equipment indicates only that  
Telecom has accepted that the item complies with the minimum conditions for  
connection to its network.  
It indicates no endorsement of the product by Telecom, nor does it provide any sort  
of warranty. Above all, it provides no assurance that any item will work correctly in  
all respects with another item of Telepermitted equipment of a different make or  
model, nor does it imply that any product is compatible with all of Telecom's network  
services.  
This equipment shall not be set up to make automatic calls to the Telecom '111'  
Emergency Service.  
To avoid telephone charges for local calls, be sure to store numbers without area  
code in your rapid or speed dial locations.  
This equipment may not provide for the effective hand-over of a call to another  
device connected to the same line.  
6
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Table of Contents  
Introduction  
1
Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3  
Table of Contents  
7
1. Installation  
9
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12  
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15  
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . 21  
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
2. Sending Documents  
29  
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30  
Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32  
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 34  
Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 36  
3. Receiving Documents  
44  
Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44  
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45  
Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46  
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47  
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 51  
4. Making Copies  
52  
54  
5. MakingTelephone Calls  
7
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Table of Contents  
6. Answering Machine Connection  
56  
Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 56  
Activating the answering machine connection . . . . . . . . . . . . . . . . . 58  
7. Special Functions  
59  
Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59  
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64  
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 68  
Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . 70  
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 72  
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75  
8. OptionSettings  
77  
84  
87  
90  
9. Printing Reports and Lists  
10. Maintenance  
11. Troubleshooting  
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90  
Answering machine connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90  
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98  
Quick Reference Guide  
Index  
100  
102  
8
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1. Installation  
Unpacking Checklist  
If any are missing,  
contact your dealer  
or retailer.  
Before setting up, make  
sure you have all of the  
following items.  
Operation  
manual  
Rapid key  
labels  
Telephone  
line cord  
Imaging film  
cartridge  
Adapter  
(for New  
Zealand)  
Paper tray  
extension  
Imaging film  
(initial starter  
roll)  
Adapter  
(for  
Australia)  
Handset  
lead  
Gears (4)  
Original  
document  
support  
Handset  
Points to keep in mind when setting up  
Do not place the  
machine near  
heaters or air  
conditioners.  
Do not place the  
machine in direct  
sunlight.  
Keep dust away from Keep the area  
the machine.  
around the  
machine clear.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that condensation  
may form on the scanning glass, preventing proper scanning of documents for  
transmission. To remove the condensation, turn on the power and wait  
approximately two hours before using the machine.  
9
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A Look at the Operation Panel  
A Look at the Operation Panel  
5
6
4
7
8
3
2
1
FACE DOWN  
(MAX 10 SHEETS)  
TEL FAX  
A.M.  
TEL/FAX  
SPEED  
DIAL  
RECEPTION  
MODE  
VOLUME  
DOWN  
ABC  
JKL  
DEF  
UP  
1
4
2
5
8
0
3
6
GHI  
MNO  
RESOLUTION  
FUNCTION  
REDIAL  
HOLD/  
SEARCH  
PQRS  
WXYZ  
TUV  
COPY/HELP  
01  
05  
02  
06  
03  
07  
7
9
STOP  
04  
08/POLL  
SPEAKER  
START/MEMORY  
9
11  
10  
13  
14  
15  
12  
1
2
3
SPEED DIAL key  
Press this key to dial a 2-digit  
Speed Dial number.  
VOLUME keys  
Press these keys to adjust the  
volume of the speaker when the  
SPEAKER key has been pressed,  
or the volume of the ringer at all  
other times.  
6
REDIAL key  
Press this key to automatically  
redial the last number dialled.  
FUNCTION key  
Press this key to select various  
special functions.  
7
8
Display  
This displays messages and  
prompts during operation and  
programming.  
Panel release  
Grasp this finger hold and pull  
toward you to open the operation  
panel.  
RECEPTION MODE key  
4
Press this key to select the  
reception mode. An arrow in the  
display will point to the currently  
selected reception mode.  
Number keys  
9
Use these keys to dial numbers,  
and enter numbers and letters  
during number/name storing  
procedures.  
RESOLUTION key  
5
Press this key to adjust the  
resolution and contrast before  
sending or copying a document.  
10  
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A Look at the Operation Panel  
10  
11  
HOLD/SEARCH key  
Press this key to search for an  
automatic dialling number, or,  
during a phone conversation, press  
this key to put the other party on  
hold.  
SPEAKER key  
Press this key to hear the line and  
fax tones through the speaker  
before sending a document, or  
dialling a voice number.  
Note: This is not a  
speakerphone. You must pick up  
the handset to talk with the other  
party.  
Rapid Dial keys  
12  
Press one of these keys to dial a  
fax or voice number automatically.  
(Note that you must attach the  
Rapid Key labels.)  
13 STOP key  
Press this key to cancel operations  
before they are completed.  
START/MEMORY key  
14  
15  
Press this key to send or receive a  
document, or to scan a document  
into memory before sending it.  
COPY/HELP key  
When a document is in the feeder,  
press this key to make a copy. At  
any other time, press this key to  
print out the Help List, a quick  
reference guide to the operation of  
your fax.  
11  
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Connections  
Connections  
Handset  
Power lead  
Connect the handset as shown and  
place it on the handset rest.  
Plug the power lead into a 230-240 V,  
50 Hz, earthed (3-prong) AC outlet.  
Caution:  
The ends of the handset lead are  
identical, so they will go into either  
socket.  
When disconnecting the fax, unplug  
the telephone line cord before  
unplugging the power lead.  
Make sure the handset cord  
goes into the socket marked  
with a handset symbol on  
the side of the machine!  
Caution:  
The mains outlet (socket outlet)  
should be installed near the  
equipment and be easily accessable.  
The machine does not have  
a power on/off switch, so  
the power is turned on and  
off by simply plugging or  
unplugging the power lead.  
Use the handset to make ordinary  
phone calls, or to transmit and  
receive documents manually.  
Note: If your area experiences a high  
incidence of lightning or power  
surges, we recommend that you  
install surge protectors for the power  
and telephone lines. Surge protectors  
can be purchased at most telephone  
specialty stores.  
12  
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Connections  
Moving your fax and  
reconnecting  
Be sure to insert the telephone  
line cord into the TEL. LINE  
socket. Do not insert it into the  
TEL. SET socket.  
Should it be necessary to move your  
fax to a new location, first disconnect  
the telephone line cord before  
disconnecting the power lead. When  
reconnecting, it is necessary to  
connect the power lead before  
connecting the telephone line cord.  
Telephone line cord  
Comments:  
Insert one end of the telephone line  
cord into the adapter. Insert the other  
end of the line cord into the socket on  
the back of the fax marked TEL.  
LINE. Plug the adapter into the  
telephone socket on the wall.  
Your fax is set for tone dialling. If  
you are on a pulse only dial line,  
you must set the fax for pulse  
dialling by changing Option Setting  
7. This procedure is described in  
Chapter 8, Option Settings.  
If you intend to use a computer fax  
modem on the same phone line,  
you must reset Option Setting 12  
(Fax Signal Receive) to NO in  
order to prevent transmission and  
reception errors. This procedure is  
described in Chapter 8, Option  
Settings.  
T
E
L
T
S
.
TEL.  
LINE  
E
For Australia  
For New Zealand  
13  
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Connections  
Trays  
Extension phone (optional)  
Attach the paper tray extension.  
If desired, you can connect an  
extension phone to the TEL. SET  
socket on the fax.  
Pull the paper release plate  
forward. Insert the paper tray  
extension horizontally into the  
notches in the paper tray. Rotate  
the paper tray extension up until it  
snaps into place.  
To connect an answering machine  
to your fax, see Chapter 6,  
Answering Machine Connection.  
1
Remove the seal covering the TEL.  
SET socket.  
2
Connect the extension phone line  
to the TEL. SET socket.  
Attach the original document support.  
T
E
L
T
S
.
E
T
E
IN  
L
E
L
.
Important:  
In New Zealand, not all standard  
telephones and answering machines  
will respond to incoming ringing when  
connected to the extension socket of  
the equipment.  
Note: The original document support  
has a top side and a bottom side. If  
you cannot insert the tabs on the  
support into the holes, turn the  
support over.  
14  
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Loading the Imaging Film  
Loading the Imaging Film  
Your fax uses a roll of imaging film to create printed text and images. The print head  
in the fax applies heat to the imaging film to transfer ink to the paper. Follow the  
steps below to load or replace the film.  
The initial starter roll of imaging film  
included with your fax can print about  
30 A4 pages.  
When replacing the film, use a roll of  
Sharp FO-3CR imaging film. One roll  
can print about 95 A4 pages.  
Note: If there is paper in the paper  
tray, pull the paper release plate  
forward and remove the paper before  
loading the imaging film.  
2
Pull the green release on the right  
side of the machine forward, and  
open the print compartment cover.  
1
Open the operation panel by  
grasping the finger hold and pulling  
up.  
If you are installing the imaging film  
for the first time, go to Step 6.  
15  
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Loading the Imaging Film  
3
Remove the imaging film cartridge  
6
7
Remove the new roll of imaging film  
from its packaging.  
from the print compartment (grasp  
the handle at the front of the  
cartridge) and turn it over.  
Do not yet remove the band that  
holds the rolls together.  
Insert the large gear into the green  
end of the empty spool. Make sure  
the two protrusions on the large  
gear fit firmly into the slots in the  
end of the spool.  
Insert the remaining three gears  
into the spools, making sure the  
protrusion on each gear fits firmly  
into one of the slots in the end of  
each spool.  
4
Remove the used film from the  
cartridge.  
If needed, pull the spools apart  
slightly to allow the gears to fit (the  
band will stretch).  
Slot  
Protrusion  
5
Remove the four green gears from  
the used film.  
DO NOT DISCARD THE FOUR  
GREEN GEARS!  
Large gear  
16  
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Loading the Imaging Film  
8
Insert the large gear into the large  
11 Rotate the large gear toward you  
holder on the imaging film cartridge  
(make sure it clicks into place), and  
then insert the small gear on the  
other end of the spool into its  
holder.  
until the film is taut.  
12 Close the print compartment cover  
(press down on both sides to make  
sure it clicks into place), and then  
close the operation panel.  
9
Cut the band that holds the two  
spools together. Unroll the film  
slightly and insert the small gears  
into their holders.  
Click!  
10 Turn the cartridge over, grasp the  
handle, and insert the cartridge into  
the print compartment.  
17  
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Loading the Imaging Film  
13 Load paper in the paper tray and  
then press the following keys to  
initialize the film.  
Note: Paper must be loaded before  
the film can be initialized. To load  
paper, see the following section,  
Loading Printing Paper.  
FUNCTION  
6
INITIALIZE FILM  
START/MEMORY  
When to replace the imaging  
film  
Replace the imaging film when the  
display shows:  
FILM END  
Use the following imaging film, which  
is available from your dealer or  
retailer:  
Sharp FO-3CR Imaging Film  
18  
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Loading Printing Paper  
Loading Printing Paper  
You can load A4 size paper in the paper tray. The maximum number of sheets is:  
2
60 for paper from 60 to 75 g/m  
2
50 for paper from 75 to 90 g/m  
3
Insert the stack of paper into the  
1
2
Fan the paper, and then tap the  
tray, print side down.  
edge against a flat surface to even  
the stack.  
If paper remains in the tray, take it  
out and combine it into a single  
stack with the new paper before  
adding the new paper.  
Pull the paper release plate toward  
you.  
Be sure to load the paper so that  
printing takes place on the print side  
of the paper. Printing on the reverse  
side will result in poor print quality.  
19  
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Loading Printing Paper  
4
Push the paper release plate back  
down.  
5
Your fax has been set at the factory  
to print at normal contrast.  
Depending on the type of paper  
you have loaded, you may find that  
you obtain better print quality by  
changing the setting to LIGHT.  
Press these keys:  
If the paper release plate is not  
pushed down, paper feed errors  
will result.  
FUNCTION  
6
Press  
PRINT CONTRAST  
twice  
Press 1 to select NORMAL or 2 to  
select LIGHT.  
Note: When receiving faxes or  
copying documents, do not allow a  
large number of pages to accumulate  
in the output tray. This may obstruct  
the outlet and cause paper jams.  
NORMAL LIGHT  
or  
1
2
COPY CUT-OFF  
Press the STOP key to return to  
the date and time display.  
STOP  
20  
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Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you can begin using  
your fax, you need to enter  
your name and the  
telephone number of your  
fax. You also need to set the  
date and time.  
Once you enter this information,  
it will automatically appear at  
the top of each fax page you  
send.  
3 key  
FUNCTION key  
1
2
Press these keys:  
FUNCTION  
1
4
7
2
3
6
9
3
5
8
0
The display will show:  
Press  
OWN NUMBER SET  
twice  
# key  
STOP key  
START/  
MEMORY  
key  
Press the START/MEMORY key.  
Note: The imaging film and printing  
paper must be loaded before your  
name and fax number can be  
entered.  
START/MEMORY  
The display will show:  
ENTER FAX #  
21  
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Entering Your Name and Fax Number  
3
Enter your fax number by pressing  
5
Enter your name by pressing the  
the number keys. Up to 20 digits  
can be entered.  
number keys as shown in the  
following chart. Up to 24 characters  
can be entered.  
3
1
2
Example:  
SHARP = 77777 444 22 7777  
77  
SPEAKER  
4
4
2
4
4
1
1
SPACE =  
A =  
J =  
T =  
U =  
(Example)  
K =  
B =  
C =  
D =  
E =  
F =  
G =  
H =  
I =  
L =  
M =  
N =  
V =  
W =  
X =  
Y =  
Z =  
To insert a space between digits,  
press the # key. To insert a "+",  
press the * key.  
O =  
P =  
Q =  
R =  
S =  
SPEAKER  
If you make a mistake, press the  
HOLD/SEARCH key to move the  
cursor back to the mistake and  
then enter the correct number. The  
new number will replace the old  
number.  
=
move  
HOLD/  
SEARCH  
move  
=
To enter two letters in succession  
that require the same key, press  
the SPEAKER key after entering  
the first letter.  
(The SPEAKER key moves the  
cursor forward, and the HOLD/  
SEARCH key moves the cursor  
backward.)  
4
Press the START/MEMORY key to  
enter the fax number in memory.  
START/MEMORY  
To clear a mistake, press the  
The display will show:  
SPEED DIAL key.  
ENTER YOUR NAME  
To change case, press the  
REDIAL key.  
To enter one of the following  
symbols, press the # key or the *  
key repeatedly:  
. / ! " # $ % & ’ ( ) + + , - : ; < = > ?  
@ [ ¥ ] ^ _ ' { | } → ←  
Cursor: A dark square mark in the  
display that indicates where a  
number or letter will be entered.  
22  
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Entering Your Name and Fax Number  
6
7
Press the START/MEMORY key to  
save your name in memory.  
START/MEMORY  
The display will show:  
SECURITY SELECT  
Press the STOP key to return to the  
date and time display.  
STOP  
23  
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Setting the Date and Time  
Setting the Date and Time  
The date and time appear in  
the display and reports, and  
are printed at the top of every  
page you fax.  
3 key  
FUNCTION key  
3
Enter a two-digit number for the day  
("01" to "31").  
1
4
7
2
5
8
0
3
6
9
0
5
Example: the 5th  
To correct a mistake, press the  
SPEED DIAL key to move the  
cursor back to the mistake, and  
then enter the correct number.  
START/  
MEMORY  
key  
* key  
STOP key  
Note: The imaging film and printing  
paper must be loaded before the date  
and time can be set.  
4
5
Enter a two-digit number for the  
month ("01" for January, "02" for  
February, "12" for December, etc.).  
0
1
1
Press these keys:  
Example: January  
FUNCTION  
3
Enter the year (four digits).  
The display will show:  
Press 3  
DATE & TIME SET  
2
0
0
1
times  
Press the START/MEMORY key.  
START/MEMORY  
Example: 2001  
2
The currently set date will appear  
in the display.  
24  
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Setting the Date and Time  
6
7
Enter a two-digit number for the  
hour ("00" to "23") and a two-digit  
number for the minute ("00" to  
"59").  
0
9
2
5
Example: 9:25  
Press the START/MEMORY key to  
start the clock.  
START/MEMORY  
The display will show:  
STORE JUNK #  
8
Press the STOP key to return to the  
date and time display.  
STOP  
25  
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Selecting the Reception Mode  
Selecting the Reception Mode  
Your fax machine has four modes for receiving incoming calls and faxes:  
TEL mode:  
Setting the reception mode  
This mode is the most convenient for  
receiving phone calls. Faxes can also  
be received; however, all calls must  
first be answered by picking up the  
fax's handset or an extension phone  
connected to the same line.  
Press the RECEPTION MODE key  
until the arrow in the display points to  
the desired mode.  
RECEPTION MODE key  
FAX mode:  
Select this mode when you only want  
to receive faxes on your line. The fax  
machine will automatically answer all  
calls and receive incoming faxes.  
1
4
7
2
5
8
0
3
6
9
TEL/FAX mode:  
This mode is convenient for receiving  
both faxes and voice calls. When a  
call comes in, the fax will detect  
whether it is a voice call (including  
manually dialled fax transmissions),  
or an automatically dialled fax. If it is a  
voice call, the fax will make a special  
ringing sound to alert you to answer.  
If it is an automatically dialled fax  
transmission, reception will begin  
automatically.  
TEL FAX  
14 FEB 10:30  
TEL/FAX A.M.  
RECEPTION  
MODE  
TEL FAX  
14 FEB 10:30  
TEL/FAX A.M.  
TEL FAX  
14 FEB 10:30  
TEL/FAX A.M.  
TEL FAX  
14 FEB 10:30  
A.M. mode:  
TEL/FAX A.M.  
Use this mode only if you have  
connected an answering machine to  
the fax (see Chapter 6). Select this  
mode when you go out to receive  
voice messages in your answering  
machine and faxes on your fax  
machine.  
For more information on receiving  
faxes in TEL, TEL/FAX and FAX  
modes, see Chapter 3, Receiving  
Documents. For more information on  
using A.M. mode, see Chapter 6.  
26  
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Volume Adjustment  
Volume Adjustment  
You can adjust the volume of  
the speaker and ringer using  
the UP and DOWN keys.  
DOWN key UP key  
3
When the display shows the  
desired volume level, press the  
SPEAKER key to turn off the  
speaker.  
1
4
7
2
5
8
0
3
6
9
SPEAKER  
Ringer  
Speaker  
1
Press the UP or DOWN key. (Make  
1
2
Press the SPEAKER key.  
sure the SPEAKER key has not  
been pressed.)  
SPEAKER  
UP  
DOWN  
or  
Press the UP or DOWN key.  
RINGER: HIGH  
UP  
DOWN  
or  
RINGER: MIDDLE  
RINGER: LOW  
SPEAKER: HIGH  
SPEAKER: MIDDLE  
SPEAKER: LOW  
RINGER: OFF OK?  
27  
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Volume Adjustment  
The ringer will ring once at the  
selected level, then the date and  
time will reappear in the display.  
2
If you selected RINGER:OFF OK ?,  
press the START/MEMORY key.  
START/MEMORY  
Silent ring fax detection  
system  
You can also set your fax machine to  
receive faxes silently, but ring to alert  
you to a voice call. To do so, set the  
ringer volume to OFF and set the  
reception mode to TEL/FAX. When a  
voice call comes in, a special ringer  
on the fax will ring. Note that  
extension telephones will not ring.  
Note: During intial ringing before the  
fax picks up the call, the fax will be  
silent but extension telephones will  
ring.  
28  
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2. Sending Documents  
Transmittable Documents  
Note: Letters or graphics on the  
edges of a document will not be  
scanned.  
Size and weight  
The size and weight of documents  
that you can load in the document  
feeder depend on whether you load  
one page at a time or several pages  
at once.  
Letters in  
the shaded  
area will not  
5 mm  
be scanned.  
Loading one page at a time:  
Minimum size  
Maximum size  
216 mm  
148 mm  
4 mm  
4 mm  
140 mm  
600 mm  
5 mm  
Other restrictions  
Minimum weight Maximum weight  
The scanner cannot recognise  
yellow, greenish yellow, or light  
blue ink.  
52 g/m²  
157 g/m²  
Ink, glue, and correcting fluid on  
documents must be dry before they  
pass through the document feeder.  
Loading several pages at once:  
Minimum size  
Maximum size  
All clips, staples, and pins must be  
removed from documents before  
loading in the feeder. If these are  
not removed, they may damage the  
machine.  
216 mm  
148 mm  
140 mm  
297 mm  
Documents which are patched,  
taped, torn, smaller than the  
minimum size, carbon backed,  
easily smudged, or have a slippery  
coated surface should be  
Minimum weight Maximum weight  
80 g/m²  
52 g/m²  
photocopied, and the copy loaded  
in the feeder.  
29  
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Loading the Document  
Loading the Document  
Up to 10 pages can be placed in the feeder at one time. The pages will  
automatically feed into the machine starting from the bottom page.  
If you need to send or copy more than 10 pages, place the additional pages gently  
and carefully in the feeder just before the last page is scanned. Do not try to force  
them in, as this may cause double-feeding or jamming.  
If your document consists of several large or thick pages which must be loaded  
one at a time, insert each page into the feeder as the previous page is being  
scanned. Insert gently to prevent double-feeding.  
1
2
Adjust the document guides to the  
width of your document.  
3
Adjust the resolution and/or  
contrast setting (if desired) as  
explained in the section Resolution  
and Contrast, then dial the  
receiving machine as explained in  
Sending a Fax by Normal Dialling.  
RESOLUTION  
Place the document face down and  
push it gently into the document  
feeder. The top edge of the  
document should enter the  
machine first.  
The feeder will draw the leading  
edge of the document into the  
machine. The display will show:  
READY TO SEND  
30  
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Loading the Document  
Removing a document from  
the feeder  
3
Close the operation panel, making  
sure it clicks into place.  
If you need to remove  
a document from the  
feeder, open the  
operation panel.  
Click!  
Important!  
Do not try to remove a document  
without opening the operation panel.  
This may damage the feeder  
mechanism.  
1
2
Open the operation panel by  
grasping the finger hold and pulling  
up.  
Remove the document.  
31  
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Resolution and Contrast  
Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a document.  
The default resolution  
You must adjust the  
setting is STANDARD  
settings each time you  
and the default contrast  
don't want to use the  
setting is AUTO.  
default settings.  
Note: The resolution and contrast settings are only effective for transmitting a  
document. They are not effective for receiving a document.  
Resolution settings  
Contrast settings  
STANDARD Use STANDARD for  
ordinary documents.  
This setting gives you  
the fastest and most  
economical  
AUTO  
DARK  
Use AUTO for normal  
documents.  
Use DARK for faint  
documents.  
transmission.  
FINE  
Use FINE for  
1
Load the document(s).  
documents containing  
small letters or fine  
drawings.  
SUPER FINE Use SUPER FINE for  
documents containing  
very small letters or  
very fine drawings.  
HALF TONE Use HALF TONE for  
photographs and  
The document must be loaded  
before the resolution and contrast  
can be adjusted.  
illustrations. The  
original will be  
reproduced in shades  
of grey.  
32  
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Resolution and Contrast  
2
Press the RESOLUTION key one  
or more times until the desired  
resolution and contrast settings  
appear in the display.  
The first time you move through the  
list of resolution settings, the  
contrast setting AUTO will appear  
next to each resolution setting. The  
second time you move through the  
list, the contrast setting DARK will  
appear.  
STANDARD :AUTO  
FINE  
:AUTO  
SUPER FINE :AUTO  
HALF TONE :AUTO  
RESOLUTION  
STANDARD :DARK  
FINE  
:DARK  
SUPER FINE :DARK  
HALF TONE :DARK  
Note: In order to transmit in FINE or  
SUPER FINE resolution, the  
receiving fax machine must also have  
that resolution. If it doesn't, your  
machine will automatically step down  
to the next best available setting.  
33  
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Sending a Fax by Normal Dialling  
Sending a Fax by Normal Dialling  
With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial  
by pressing the number keys.  
If a person answers, you can talk with them through the handset before sending  
the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)  
Normal Dialling allows you to listen to the line and make sure the other fax  
machine is responding.  
1
Load the document(s).  
3
4
Dial the number of the receiving  
machine by pressing the numeric  
keys.  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
READY TO SEND  
Set the resolution and/or contrast if  
Wait for the connection. Depending  
desired.  
RESOLUTION  
on the setting of the receiving  
machine, you will either hear a  
facsimile reception tone or the  
other person will answer.  
Beep  
2
Pick up the handset or press the  
SPEAKER key. Listen for the dial  
tone.  
SPEAKER  
If the other party answers, (lift the  
handset if the SPEAKER key was  
pressed) ask them to press their  
START key. This causes the  
receiving machine to issue a  
reception tone.  
or  
34  
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Sending a Fax by Normal Dialling  
5
When you hear the reception tone,  
press the START/MEMORY key.  
Replace the handset if you used it.  
SRT/MEMORY  
When transmission is completed,  
the fax will beep once.  
Using the REDIAL key  
You can press the REDIAL key to  
redial the last number dialled. To  
send a document, proceed from Step  
4 of Normal Dialling. Note that the  
speaker will be automatically  
activated when you press the  
REDIAL key.  
Facsimile reception tone: This is a  
pronounced, high-pitched tone that  
the receiving machine sends to the  
transmitting machine to indicate that  
it is ready to receive.  
35  
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Sending a Fax by Automatic Dialling  
Sending a Fax by Automatic Dialling  
You can dial a fax or telephone number by simply pressing a Rapid Key, or by  
pressing the SPEED DIAL key and entering a two-digit number.  
To use Automatic Dialling, you must first store the full fax or telephone number in  
your fax machine.  
When you store a fax or telephone number, you select a two-digit Speed Dial  
number for it. 88 Speed Dial numbers are available.  
01  
Speed Dial numbers  
01 through 08 are for  
Rapid Key (one-touch)  
Dialling.  
SPEED  
DIAL  
Speed Dial numbers  
09 through 88 are for  
dialling with the  
1
1
SRT/MEMORY  
SPEED DIAL key.  
SPEED DIAL key  
1
4
7
2
3
6
9
5
8
0
Rapid Keys  
Attach the strip of Rapid  
Key labels above the  
Rapid Keys.  
When you store a number in a  
Rapid Key, write the name of  
the party on the label.  
36  
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Sending a Fax by Automatic Dialling  
Storing fax and telephone  
numbers for Automatic  
Dialling  
4
Enter the fax or voice number by  
pressing the number keys (max. of  
32 digits including pauses). (Note:  
A space cannot be entered.)  
ABC  
DEF  
1
Press these keys:  
2
3
1
JKL  
MNO  
GHI  
FUNCTION  
6
4
5
3
TUV  
PQRS  
WXYZ  
9
7
8
FAX/TEL # MODE  
Press the SPEED DIAL key to  
2
Press 1 to select SET.  
clear a mistake.  
1
If a pause is required between any  
of the digits to access a special  
service or an outside line, press the  
REDIAL key. The pause will  
FAX/TEL # SET  
appear as a hyphen. Several  
pauses can be entered in a row.  
ENTER SPEED #  
3
Enter a two-digit Speed Dial  
5
Press the START/MEMORY key.  
number by pressing the number  
keys (01 to 08 for Rapid Key  
Dialling, 09 to 88 for Speed  
Dialling).  
START/MEMORY  
0
1
(Example)  
37  
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Sending a Fax by Automatic Dialling  
Storing area codes and  
access codes  
6
Enter the name of the party by  
pressing the number keys as  
shown in the chart below. Up to 20  
characters can be entered.  
You can also store an area code or  
access code in a Rapid Key or Speed  
Dial number. To use this number to  
dial, see Chain Dialling in Chapter 5,  
Making Telephone Calls.  
If you don't want to enter a name,  
skip this step.  
Note: An area code or access code  
stored in a Rapid Key or Speed Dial  
number can only be used if the  
handset is lifted or the SPEAKER  
key pressed before dialling.  
To enter two letters in succession  
that require the same key, press  
the SPEAKER key after entering  
the first letter to advance the  
cursor.  
Example:  
SPEAKER  
SHARP = 77777 444 22 7777  
77  
Clearing numbers  
SPACE =  
J =  
T =  
U =  
A =  
K =  
B =  
C =  
D =  
E =  
F =  
G =  
H =  
I =  
L =  
M =  
N =  
V =  
W =  
X =  
Y =  
Z =  
1
Press these keys:  
FUNCTION  
O =  
P =  
Q =  
R =  
S =  
3
SPEAKER  
=
move  
FAX/TEL # MODE  
HOLD/  
SEARCH  
move  
=
2
3
Press 2 to select CLEAR.  
7
Press the START/MEMORY key.  
2
START/MEMORY  
Enter the Speed Dial number that  
you want to clear by pressing the  
number keys.  
8
Return to Step 3 to store another  
number, or press STOP to exit. If  
the number will be used for Rapid  
Key Dialling, you can write the  
name on the appropriate Rapid  
0
1
(Example)  
Key label.  
STOP  
Step 3 or  
38  
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Sending a Fax by Automatic Dialling  
4
5
Press the START/MEMORY key.  
START/MEMORY  
Return to Step 3 to clear another  
number, or press STOP to exit.  
STOP  
Step 3 or  
Making changes  
To make changes in a number  
previously stored, repeat the storing  
procedure. Select the Speed Dial  
number for which you want to make  
changes in Step 3, and then change  
the number and/or name when they  
appear in the display (Steps 4 and 6,  
respectively).  
A lithium battery keeps  
automatic dialling numbers in  
memory  
The machine uses a lithium battery  
to keep automatic dialling numbers  
and other programmed data in  
memory when the power is turned  
off. Battery power is consumed  
primarily when the power is off.  
With the power kept continuously  
off, the life of the battery is about 5  
years. If the battery dies, have your  
dealer or retailer replace it. Do not  
try to replace it yourself.  
39  
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Sending a Fax by Automatic Dialling  
Rapid Key Dialling  
Speed Dialling  
If the number you want to dial has  
been stored for Automatic Dialling as  
a Speed Dial number from 01 to 08,  
you can dial it by pressing the  
corresponding Rapid Key.  
Speed Dialling can be used to dial  
any number that has been stored for  
Automatic Dialling.  
1
Load the document(s).  
1
Load the document(s).  
READY TO SEND  
Set the resolution and/or contrast if  
READY TO SEND  
desired.  
Set the resolution and/or contrast if  
RESOLUTION  
desired.  
RESOLUTION  
2
Press the SPEED DIAL key and  
2
Press the Rapid Key corresponding  
to the desired Speed Dial number.  
then enter the two digits of the  
Speed Dial number by pressing the  
number keys.  
01  
Example: To dial  
Speed Dial number 01,  
press Rapid Key 01.  
To enter numbers 1 through 9, first  
enter 0 and then the number.  
SPEED  
DIAL  
0
2
The name of the receiving party will  
appear in the display. If no name  
was stored, the fax number will  
appear. (If the name or number is  
incorrect, press the STOP key.)  
(Example)  
The document will be automatically  
transmitted once the connection is  
made.  
40  
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Sending a Fax by Automatic Dialling  
3
Check the display. If the name or  
2
Enter the number of the receiving  
machine by pressing the numeric  
number shown is correct, press the  
START/MEMORY key. (If not,  
press the STOP key and then  
repeat Step 2.)  
ABC  
DEF  
keys.  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
SRT/MEMORY  
If a pause is required between any  
of the digits to access a special  
service or an outside line, press the  
REDIAL key. The pause will  
appear as a hyphen. Several  
pauses can be entered in a row.  
Direct Keypad Dialling  
You can also enter a full number with  
the number keys and then press the  
START/MEMORY key to begin  
dialling. You can use this method to  
dial a full number when you don't  
need to speak to the other party  
before faxing.  
3
Check the display. If the number of  
the receiving machine shown is  
correct, press the START/  
MEMORY key.  
1
Load the document(s).  
SRT/MEMORY  
If it is not correct, press the STOP  
key to backspace and clear one  
digit at a time, and then re-enter  
the correct digit(s).  
READY TO SEND  
Using the HOLD/SEARCH  
key  
Set the resolution and/or contrast if  
desired.  
If you don't remember the Rapid Key  
or Speed Dial number in which you  
have stored a particular fax number,  
you can search for the number by  
following the steps below. Once you  
have found the number, you can dial  
it and transmit the loaded document  
by simply pressing the START/  
MEMORY key.  
RESOLUTION  
41  
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Sending a Fax by Automatic Dialling  
If you don't remember the first  
letter, go to Step 4 (you will scroll  
through the list from the beginning).  
1
Load the document(s).  
If a name wasn't stored for the  
number, press 0. This will cause  
numbers, not names, to appear  
when you scroll.  
READY TO SEND  
4
Press the # key or the * key to  
scroll through the names (numbers  
if you pressed 0). Stop when the  
desired name appears in the  
display.  
Set the resolution and/or contrast if  
desired.  
RESOLUTION  
or  
If no names have been stored that  
begin with the entered letter, you  
will scroll from the next name, in  
alphabetical order, in the list. If no  
names/numbers have been stored  
at all, NO DATA will appear.  
2
3
Press the HOLD/SEARCH key and  
then the 1 key.  
HOLD/  
SEARCH  
1
Enter the first letter of the stored  
5
Press the START/MEMORY key.  
name by pressing the appropriate  
number key (the key which  
The document will be automatically  
transmitted once the connection is  
made.  
corresponds to the required letter)  
one or more times until the letter  
appears in the display. If the name  
begins with a special character or  
number, press 1.  
SRT/MEMORY  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
42  
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Sending a Fax by Automatic Dialling  
Automatic redialling  
If you use automatic dialling  
(including Direct Keypad Dialling) and  
the line is busy, the machine will  
automatically redial the number. Up to  
2 redialling attempts will be made at  
intervals of 5 minutes.  
To stop automatic redialling, press  
the STOP key.  
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3. Receiving Documents  
Using TEL/FAX Mode  
Press the RECEPTION  
MODE key until the  
arrow in the display  
points to TEL/FAX.  
RECEPTION  
MODE  
FAX  
TEL  
TEL/FAX A.M.  
When the reception mode is set to TEL/FAX, your fax automatically answers all  
calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to  
see if a fax tone is being sent.  
If your fax detects a fax tone (this means that the call is an automatically dialled  
fax), it will automatically begin reception of the incoming document.  
If your fax doesn't detect a fax tone (this means that the call is a voice call or  
manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15  
seconds to alert you to answer. If you don't answer within this time, your fax will  
send a fax tone to the other machine to allow the calling party to send a fax  
manually if they desire.  
Comments:  
Only the fax will alert you to voice calls or manually dialled faxes by pseudo  
ringing. An extension phone connected to the same line will not ring after the  
connection has been made.  
The duration of pseudo ringing can be adjusted with Option Setting 8. See  
Chapter 8, Option Settings.  
You can change the number of rings on which the machine answers calls by  
changing Option Setting 2. (See Chapter 8, Option Settings.)  
44  
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Using FAX Mode  
Using FAX Mode  
Press the RECEPTION MODE key  
until the arrow in the display points  
to FAX.  
RECEPTION  
MODE  
FAX  
A.M.  
TEL  
TEL/FAX  
When the reception mode is set to FAX, the machine will automatically answer all  
calls on 2 rings and receive incoming faxes.  
2 rings  
Fax reception  
You can change the number of rings on which the machine answers calls by  
changing Option Setting 2. (See Chapter 8, Option Settings.)  
If you pick up the handset before the machine answers, you can talk to the other  
party and/or receive a document as described in Using TEL mode.  
45  
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Using A.M. Mode  
Using A.M. Mode  
Press the RECEPTION MODE  
key until the arrow in the  
display points to A.M.  
RECEPTION  
MODE  
FAX  
A.M.  
TEL  
TEL/FAX  
In A.M. mode, your fax will automatically receive voice and fax messages if you  
have connected an answering machine to the fax machine. See Chapter 6 for more  
details.  
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Using TEL Mode  
Using TEL Mode  
Press the RECEPTION MODE key  
until the arrow in the display points  
to TEL.  
RECEPTION  
MODE  
FAX  
A.M.  
TEL  
TEL/FAX  
When the reception mode is set to TEL, you must answer all calls using the fax  
machine's handset or an extension phone connected to the same line.  
Answering with the fax's  
handset  
3
If the other party first talks and then  
wants to send a fax, press the  
START/MEMORY key after  
speaking (press your START/  
MEMORY key before the sender  
presses their Start key).  
1
Pick up the handset when the  
machine rings.  
Make sure that the display shows  
RECEIVING, then replace the  
handset.  
2
If you hear a fax tone, wait until the  
display shows RECEIVING and  
then replace the handset.  
SRT/MEMORY  
Beep  
RECEIVING  
RECEIVING  
Note: If you have set Option Setting  
12 (Fax signal receive) to NO, press  
the START/MEMORY key to begin  
reception.  
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Using TEL Mode  
Comments:  
Answering with an extension  
phone  
Your fax will not accept the signal  
to begin reception (5**) if a  
document is loaded in its feeder.  
1
Answer the extension phone when  
it rings.  
If you have set Option Setting 12 to  
NO and hear a fax tone when you  
answer the extension phone, you  
must press 5, *, and * if you are  
on a tone dial phone, or walk over  
to the fax, pick up the handset, and  
press the START/MEMORY key if  
you are on a pulse dial only phone.  
2
If you hear a fax tone when you  
answer the extension phone, wait  
until your fax answers (the  
extension phone will go dead), and  
then hang up.  
In New Zealand, not all standard  
telephones and answering  
machines will respond to incoming  
ringing when connected to the  
socket of the equipment.  
Beep  
Phone goes dead  
3
If the fax doesn't respond, or if the  
other party first talks to you and  
then wants to send a fax, press 5,  
*, and * on the extension phone  
(only on a tone dial phone). This  
signals the fax to begin reception.  
Hang up.  
5
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Using TEL Mode  
2 in 1 Print  
Reception Ratio  
To save paper, you can have the size  
of your incoming faxes reduced by  
55%. This will allow you to receive, for  
example, a 2-page document on one  
page (note that this may not be  
possible if the document pages are  
longer than your printing paper). To  
turn on this function, follow the steps  
below.  
The fax has been set at the factory to  
automatically reduce the size of  
received documents to fit the size of  
the printing paper. This ensures that  
data on the edges of the document  
are not cut off. If desired, you can  
turn this function off and have  
received documents printed at full  
size.  
Note: If a document is too long to fit  
on the printing paper, the remainder  
will be printed on a second page. In  
this case, the cut-off point may occur  
in the middle of a line.  
1
2
Press these keys:  
FUNCTION  
6
Note: Automatic reduction may not  
be possible if the received document  
is too large, contains too many fine  
graphics or images, or is sent at high  
resolution. In this case, the remainder  
of the document will be printed on a  
second page.  
Press 3  
times  
2 IN 1 PRINT  
Press 1 to turn on the function, or 2  
to turn it off.  
YES  
NO  
1
2
or  
1
Press these keys:  
FUNCTION  
PRINT CONTRAST  
6
3
Press the STOP key.  
Press  
twice  
RECEPTION RATIO  
STOP  
49  
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Using TEL Mode  
2
Press 1 to turn automatic reduction  
on, or 2 to turn it off.  
AUTO  
100%  
1
2
or  
If you selected AUTO, go to Step 3.  
If you selected 100%, go to Step 4.  
3
If you selected AUTO, select the  
reception ratio to be used in the  
event that the memory becomes full  
(automatic reduction is not possible  
when the memory is full). Press 1  
for 93% or 2 for 100%.  
93%  
100%  
1
2
or  
4
Press the STOP key.  
STOP  
50  
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Substitute Reception to Memory  
Substitute Reception to Memory  
In situations where printing is not possible, such as when your fax runs out of paper,  
the imaging film needs replacement, or the paper jams, incoming faxes will be  
received to memory.  
When you have received a document in memory, FAX RX IN MEMORY will appear  
in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED.  
When you add paper, replace the imaging film, or clear the jam, the stored  
documents will automatically print out.  
If you received documents in memory because the fax ran out of paper, be sure to  
add paper which is the same size as the paper previously used. If not, the  
document print-out size may not match the size of the printing paper.  
Caution!  
When documents are stored in memory, do not turn the power off. This will erase  
all of the contents.  
If documents received in memory are lost due to a power failure or other  
interruption of the power supply, a CLEAR REPORT will be printed out when the  
power is restored. This gives information about the receptions lost, including the  
fax numbers of the transmitting machines if they are available.  
51  
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4. Making Copies  
Your fax can also be used to make copies. Single and multiple copies (up to 99 per  
original) can be made, enabling your fax to double as a convenience office copier.  
If you are only making one copy of  
1
Load the document(s) face down.  
(Maximum of 10 pages.)  
the original (or of each original) and  
don't want to make a reduction or  
enlargement setting, press the  
START/MEMORY key twice.  
Copying will begin.  
If you are only making one copy of  
the original (or of each original) and  
want to make an enlargement or  
reduction setting, press the  
START/MEMORY key and go to  
Step 5.  
READY TO SEND  
Set the resolution and/or contrast if  
desired. (The default setting for  
copying is SUPER FINE.)  
3
Press 1 (MULTI COPY) if you do  
RESOLUTION  
not want the copies sorted. Press 2  
(SORT COPY) if you want the  
copies sorted.  
MULTI  
SORT  
2
Press the COPY/HELP key.  
1
2
or  
COPY/HELP  
Originals  
C
B
A
Not sorted (MULTI COPY)  
Sorted (SORT COPY)  
A
C
B
C
C
A
C
B
B
B
C
A
B
COPY MODE  
1: MULTI COPY  
2: SORT COPY  
B
A
A
C
A
Example of three copies  
each of three originals  
ENTER # (01-99)  
START: COPY  
52  
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Making Copies  
Copy Cut-off  
4
If you are making one copy per  
When making a copy of a document  
that is longer than the printing paper,  
use the copy cut-off setting to select  
whether the remaining part of the  
document will be cut off or printed on  
a second page. The intial setting is  
YES (cut off the remainder). To  
change the setting, follow the steps  
below.  
original, press the START/  
MEMORY key. If you are making  
multiple copies per original, enter  
the number of copies per original (if  
the number is less than 10, enter a  
"0" before the number).  
0
3
Example: Nine  
copies per original  
COPY RATIO  
1
2
Press these keys:  
FUNCTION  
6
5
Set the amount of reduction or  
enlargement by entering a number  
from 1 to 5 as shown below (or  
press the START/MEMORY key to  
automatically select 100%).  
Copying will begin.  
1: AUTO (automatic size  
adjustment to match the size of  
the printing paper)  
COPY CUT-OFF  
Press 1 to set copy cut-off to YES  
(the remaining part of the  
document will not be printed), or 2  
to set copy cut-off to NO (the  
remaining part will be printed on a  
second page).  
2: 50%  
3: 100% (no reduction or  
enlargement)  
YES  
NO  
4: 125%  
5: 135%  
1
2
or  
2
Example: 50%  
INITIALIZE FILM  
Note: If you place a large number of  
originals in the feeder, the memory  
may become full before all of them  
can be scanned (MEMORY IS FULL  
will appear in the display). If this  
happens, press the START/  
3
Press the STOP key to return to  
the date and time display.  
STOP  
MEMORY key to copy the originals  
which have been scanned, and then  
repeat the copy procedure for the  
remaining originals, including the  
original which was being scanned  
when the memory became full.  
53  
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5. MakingTelephone Calls  
Your fax can be used like a regular telephone to make and receive voice calls.  
To make or receive a phone call, the power must be on.  
1
2
Pick up the handset or press the  
3
Speak with the other party when  
they answer.  
SPEAKER key. Listen for the dial  
tone.  
If you pressed the SPEAKER key,  
pick up the handset to talk.  
SPEAKER  
or  
Dial the number using one of the  
following methods:  
Comments:  
Normal Dialling: Enter the full  
telephone number with the numeric  
keys.  
While the handset of the fax is lifted  
(off hook), an extension phone  
connected directly to the fax cannot  
be used to speak with the other  
party.  
Rapid Key Dialling: Press the  
appropriate Rapid Key.  
Speed Dialling: Press the SPEED  
DIAL key, and enter the 2-digit  
Speed Dial number with the  
numeric keys.  
The fax may interrupt a voice call  
received on an extension phone if  
the reception mode is set to A.M.  
and there is a period of silence  
during the conversation. If you are  
on a tone dial phone, you can  
prevent this by pressing any three  
keys on the phone immediately  
after you answer. (Note: Do not  
enter the code to activate fax  
reception: 5, *, *.)  
01  
Example: Press  
Rapid Key 01  
54  
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Making Telephone Calls  
Chain Dialling  
Hold  
After lifting the handset, you can dial  
any combination of Normal Dialling,  
Rapid Key Dialling and Speed Dialling  
numbers. For example, if you have  
stored an area code or an access  
code for a special service in a Rapid  
Key, you can press the Rapid Key for  
that area code or access code, then  
dial the remainder of the number by  
pressing a Rapid Key, pressing  
You can put the other party on hold  
during a conversation by pressing the  
HOLD/SEARCH key. When this is  
done, they cannot hear you. You can  
put the handset back in the cradle  
without breaking the connection.  
When you are ready to speak with  
them again, pick up the handset. If  
you did not put the handset back in  
the cradle, press the HOLD/  
number keys, or pressing the SPEED  
DIAL key and entering a two-digit  
Speed Dial number.  
SEARCH key again to resume  
conversation.  
Using the HOLD/SEARCH key  
You can use the HOLD/SEARCH key  
to search for a Rapid Key or Speed  
Dial number. First search for the  
number as described in Using the  
HOLD/SEARCH key in Sending a Fax  
by Automatic Dialling in Chapter 2,  
then pick up the handset or press the  
SPEAKER key. The number will be  
dialled automatically (do not press the  
START/MEMORY key).  
Redial  
The last number called can be  
redialled by pressing the REDIAL key  
(it is not necessary to pick up the  
handset or press the SPEAKER key).  
When the other party answers, pick  
up the handset to talk.  
55  
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6. Answering Machine Connection  
Connecting an Answering Machine  
If desired, you can connect an answering machine to your fax machine's TEL. SET  
socket. This will allow you to receive both voice messages and faxes when you are  
out.  
Note: When Fax Ability or Fax Duet  
(distinctive ring) is used, the  
1
Remove the seal covering the TEL.  
answering machine may be  
connected to any extension of the  
same line.  
SET socket.  
Important:  
In New Zealand, not all standard  
telephones and answering machines  
will respond to incoming ringing when  
connected to the extension socket of  
the equipment.  
2
Connect the answering machine's  
telephone line socket to the TEL.  
SET socket.  
If desired, you can connect an  
extension phone to your answering  
machine's extension phone socket.  
T
E
L
.
S
T
L
E
E
T
L
E
.
IN  
To answering machine's  
telephone line socket  
56  
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Connecting an Answering Machine  
Changing the outgoing  
message  
The outgoing message (OGM) of your  
answering machine should be  
changed to inform callers who want to  
send a fax to press their Start key.  
For example, your message might go  
as follows:  
"Hello. You've reached the ABC  
company. No one is available to take  
your call right now. Please leave a  
message after the beep or press your  
facsimile Start key to send a fax.  
Thank you for calling."  
Comments:  
It is advisable to keep the length of  
the message under 10 seconds. If it  
is too long, you may have difficulty  
receiving faxes sent by automatic  
dialling.  
If your outgoing message must be  
longer than 10 seconds, leave a  
pause of about four seconds at the  
beginning of the message. This will  
give your fax a chance to detect fax  
tones sent when automatic dialling  
is used.  
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Activating the answering machine connection  
Activating the answering machine connection  
Before you go out, activate the answering machine connection as follows:  
How answering machine  
mode operates  
1
2
Set the reception mode to A.M.  
RECEPTION  
MODE  
While you are out, all of your  
FAX  
TEL  
incoming calls will be answered by  
the answering machine and its  
outgoing message will play. Voice  
callers can leave a message. During  
this time, your fax will quietly monitor  
the line. If your fax detects a fax tone  
or a duration of silence greater than  
four seconds, it will take over the line  
and begin reception.  
TEL/FAX  
A.M.  
Set your answering machine to  
auto answer.  
Your answering machine must be  
set to answer on a maximum of two  
rings. If not, you may not be able to  
receive faxes sent by automatic  
dialling.  
When you return and turn off  
your answering machine, be  
sure to change the reception  
mode back to FAX, TEL, or  
TEL/FAX!  
If your answering machine has a  
toll saver function, make sure that it  
will answer by the fourth ring.  
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7. Special Functions  
Caller ID  
If you subscribe to a caller identification service from your telephone company, you  
can set your fax to display the name and number of the caller while the fax rings.  
Important:  
3
4
Press 1 if you are in Australia or 2 if  
To use this function, you must  
subscribe to a caller  
identification service from your  
telephone company.  
you are in New Zealand.  
Australia New Zealand  
1
2
or  
Your fax may not be compatible  
with some caller identification  
services.  
COVER SHEET  
1
2
Press these keys:  
Press the STOP key to return to  
FUNCTION  
the date and time display.  
4
STOP  
Press 3  
CALLER-ID  
times  
Press 1 to turn on Caller ID, or 2 to  
turn it off.  
YES  
NO  
1
2
or  
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Caller ID  
How Caller ID operates  
UNAVAILABLE The call was made  
(OUT OF from an area which  
AREA in New does not have a caller  
When you receive a call, the name  
and/or phone number of the caller  
will alternately appear in the display,  
beginning just before the second ring.  
The information will continue to be  
displayed until you pick up the  
Zealand)  
identification service,  
or the caller's service  
is not compatible with  
that of your local  
phone company.  
handset, or until the fax answers  
automatically if it is in FAX mode.  
PRIVATE  
Caller information was  
(ANONYMOUS not provided by the  
Note: Some caller ID services may  
not provide the name of the caller. In  
this case, only the phone number will  
appear.  
in New  
Zealand)  
telephone company at  
the caller's request.  
Viewing the Caller ID list  
Display example  
Caller’s name  
If you subscribe to a Caller ID service  
and have turned on the Caller ID  
function, your fax machine will keep  
information on the most recent 20  
calls and faxes you have received.  
You can view this information, which  
consists of the name and number of  
each caller, in the Caller ID List.  
DOE JOHN  
Caller’s number  
444-555-6666  
Display messages  
Note: For all units installed in New  
Zealand, the direct use of the  
displayed number for call back does  
not operate properly and must not be  
used. It is necessary to manually  
enter the verified correct number for  
the party called. This will often  
require the addition or deletion of  
leading digits from the number shown  
on the display when dialling  
One of the following messages will  
appear while the fax rings if caller  
information is not available.  
NO SERVICE No caller information  
was received from  
your telephone  
company. Make sure  
that the telephone  
manually.  
company has  
activated your service.  
After you have received 20 calls,  
each new call will delete the oldest  
call.  
CALLER-ID  
ERROR  
Noise on the  
telephone line  
prevented reception of  
caller information.  
Follow the steps below to view the  
Caller ID List in the display. If  
desired, you can immediately dial a  
number when it appears.  
60  
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Caller ID  
To print out the list, see Chapter 9,  
Printing Reports and Lists.  
To delete calls from the caller  
list  
If you want to delete a single call from  
the caller list, press the "0" key while  
the call appears in the display. If you  
want to delete all calls from the list,  
hold the "0" key down for at least 3  
seconds while you are viewing any  
number in the list.  
1
Press these keys:  
HOLD/  
SEARCH  
2
REVIEWING CALLS  
Priority Call  
2
3
Press the * key to scroll through  
If desired, you can set your fax to  
make a special ringing sound when  
you receive a call from a designated  
phone number. This lets you know  
immediately who is calling without  
having to look at the display. To use  
this function, enter the desired phone  
number by following the steps below  
(only one phone number can be  
entered).  
the list from the most recent call, or  
the # key to scroll through the list  
from the oldest call.  
or  
If you want to dial one of the  
numbers in the list, scroll through  
the list until the number appears in  
the display.  
If you want to send a fax, load the  
document and then press the  
START/MEMORY key.  
1
2
Press these keys:  
FUNCTION  
3
START/MEMORY  
PRIORITY CALL #  
If you want to make a voice call,  
pick up the handset or press the  
SPEAKER key. Dialing will begin  
automatically. (If you pressed the  
SPEAKER key, pick up the handset  
when the other party answers.)  
Press 1 to enter a number, or 2 to  
clear a number. (If you pressed 2,  
go to Step 4.)  
1
2
or  
4
Press the STOP key when you  
have finished viewing the list.  
STOP  
61  
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Caller ID  
Blocking voice calls  
3
Enter the phone number, including  
With Caller ID turned on, you can use  
the Anti Junk Fax function described  
in Blocking Reception of Unwanted  
Faxes in this chapter to prevent voice  
calls as well as fax receptions (the  
Anti Junk Fax function can normally  
only prevent faxes).  
the area code, by pressing the  
number keys (max. of 20 digits).  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
In this case when a voice call or a fax  
transmission comes in from a number  
you have specified as a "Junk  
Number", your fax will terminate the  
call as soon as it receives the calling  
phone number from the caller ID  
service. The caller will hear a 3  
second high pitch tone to signal the  
calls termination. In Australia the call  
will not break off until the caller has  
hung up.  
4
Press the START/MEMORY key  
and then the STOP key.  
STOP  
START/MEMORY  
To use this function, set Option  
Setting 13 to YES as described in  
Chapter 8, Option Settings, and then  
enter the number in the Anti Junk  
Number List as explained in Blocking  
Reception of Unwanted Faxes in this  
chapter.  
Note: This function cannot be used if  
you are using Distinctive Ring.  
62  
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Distinctive Ring  
Distinctive Ring  
If you subscribe to a distinctive ring service from your telephone company, you will  
need to turn on the distinctive ring function. When this is done, your fax machine will  
signal voice calls by the normal ring pattern, and fax transmissions by a special ring  
pattern. In the case of a fax transmission, your fax machine will automatically  
answer the call and receive the fax.  
The distinctive ring function is used with the reception mode set to FAX. When your  
fax number is dialled, your fax machine will signal the call with a special ringing  
sound, then answer automatically and begin reception after the number of rings set  
with Option Setting 2 (the factory setting is 2 rings). When your voice number is  
dialled, the fax machine will signal the call with the normal ringing sound to let you  
know that you must answer personally.  
The factory setting is "NO". If set to "YES", both Australian (Fax Duet) and New  
Zealand (FaxAbility) Distinctive Ring are supported.  
Important:  
The distinctive ring function can only be used if you subscribe to a distinctive ring  
service from your telephone company. Do not turn on distinctive ring if you are on  
a normal line, as the fax machine will not operate properly.  
If you turn on distinctive ring, the fax will not operate in TEL/FAX reception mode.  
1
2
Press these keys:  
3
4
Press the STOP key.  
FUNCTION  
STOP  
4
FAX SIGNAL RX  
Press 7  
times  
DISTINCTIVE RING  
Set the reception mode to FAX.  
Press 1 (YES) to turn on distinctive  
RECEPTION  
MODE  
FAX  
TEL  
ring, or 2 (NO) to turn it off.  
A.M.  
TEL/FAX  
YES  
NO  
1
2
or  
63  
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Broadcasting  
Broadcasting  
This function allows you to send the same document to as many as 20 different  
locations with just one operation. First store the document in memory, then enter the  
numbers of the receiving machines. The document will be transmitted to each  
location.  
You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the  
receiving machines.  
1
Load the document(s).  
4
Press the START/MEMORY key.  
START/MEMORY  
Set the resolution and/or contrast if  
desired.  
RESOLUTION  
READY TO SEND  
2
3
Press the START/MEMORY key  
and then 2.  
5
Press the START/MEMORY key.  
Transmission will begin.  
2
START/MEMORY  
START/MEMORY  
Dial the receiving machines by  
A Transaction Report is  
automatically printed out after  
Broadcasting is completed. Check  
the "Note" column of the report to  
see if any of the locations are  
marked "Busy" or have a  
communication error code. If so,  
send the document to those  
locations again.  
using one or both of the following  
methods. (a maximum of 20  
stations can be selected).  
Enter one or more Speed Dial  
numbers by pressing the numeric  
keys.  
2
2
Press one or more Rapid Keys.  
01  
02  
03  
08  
04  
05  
06  
07  
64  
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Cover Sheet  
Cover Sheet  
You can have the fax generate a cover sheet and send it as the last page of each of  
your fax transmissions.  
You can select a  
message.  
For the recipient's  
name to appear, you  
must dial using a  
Speed Dial or Rapid  
Key number with the  
name programmed.  
Your name and  
number must be  
programmed as  
explained in Chapter 1.  
Follow the steps below to turn on the  
cover sheet function. Once the cover  
sheet function is turned on, cover  
sheets will be included with all  
tranmissions until you turn it off.  
2
3
Press 1 (YES) to turn on the cover  
sheet function, or 2 (NO) to turn it  
off.  
YES  
NO  
1
2
or  
1
Press these keys:  
AUTO PRINT OUT  
FUNCTION  
4
Press the STOP key to return to  
the date and time display.  
Press  
twice  
COVER SHEET  
STOP  
65  
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Cover Sheet  
Selecting a header message  
(optional)  
3
4
Select a message by entering a  
number from 1 to 4:  
When the cover sheet function is  
turned on, you can also select a  
message which will appear as a  
header at the top of the cover sheet.  
Note that the message selection is  
only effective for one transmission.  
1: URGENT  
2: IMPORTANT  
3: CONFIDENTIAL  
4: PLS. DISTRIBUTE  
1
(Example)  
1
Load the document(s).  
Dial the receiving machine and  
transmit the document.  
The document must be loaded  
before a message can be selected.  
The cover sheet function must be  
Note: To cancel a cover sheet  
header setting, press the STOP key  
or remove the document from the  
feeder.  
turned on.  
2
Press these keys:  
FUNCTION  
5
COVER SHEET HEAD  
66  
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Batch Page Numbering  
Batch Page Numbering  
You can change the page numbering of the transmitted document from simple  
numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and  
the total number of pages being sent are added after each page number (for  
example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing  
pages.  
1
Load the document(s).  
4
Dial the receiving machine and  
transmit the document.  
The document must be loaded  
before batch page numbering can  
be set.  
Comments:  
If you need to cancel a batch  
number entry, remove the  
document from the feeder or press  
the STOP key.  
If the number of pages actually  
transmitted does not coincide with  
the batch number entered, the  
alarm will sound and PAGE  
COUNT ERROR will appear in the  
display. PAGE E. will also appear  
in the NOTE column of the  
2
3
Press these keys:  
FUNCTION  
Transaction Report if it has been  
set to print out.  
PAGE COUNTER SET  
Enter the total number of pages  
("01" to "99") by pressing the  
number keys.  
0
8
Example:  
Eight pages  
If you are sending a cover sheet,  
do not include it in the total  
number of pages (the number will  
be adjusted automatically).  
67  
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Blocking Reception of Unwanted Faxes  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from parties which  
you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, first turn it on by setting Option Setting 13 to YES as explained  
in Chapter 8, and then enter the fax numbers from which you do not want to receive  
faxes as shown below.  
Comments:  
2
Press 1 to store a number in the  
Up to 5 numbers can be entered in  
Anti Junk Number List, or 2 to clear  
a number from the list.  
the Anti Junk Number List.  
The Anti Junk function will not  
operate for a number which has  
also been stored as a Priority Call  
number.  
SET  
CLEAR  
1
2
or  
To clear a number from the Anti  
Junk Number List, you need to  
know the 1-digit number which  
identifies it. If you have forgotten  
this number, print out the Anti Junk  
Number List as explained in  
Chapter 9.  
3
Storing: Enter a 1-digit number  
from 1 to 5. This number identifies  
the fax/voice number you will store  
in the next step.  
1
(Example)  
Clearing: Enter the number which  
identifies the fax/voice number you  
want to clear, and go to Step 5.  
1
Press these keys:  
FUNCTION  
3
Press  
twice  
STORE JUNK #  
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Blocking Reception of Unwanted Faxes  
4
Enter the full number you want to  
block (max. of 20 digits).  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
5
6
Press the START/MEMORY key.  
START/MEMORY  
Return to Step 3 to enter (or clear)  
another number, or press STOP to  
exit.  
STOP  
Step 3 or  
69  
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Sending Documents From Memory  
Sending Documents From Memory  
With this function, the original document is scanned immediately, stored in memory,  
and then transmitted once the connection to the receiving machine is made. This is  
convenient when transmitting to places where the line is often busy, as it saves you  
from waiting to pick up the original document and frees the feeder for other  
operations. After transmission, the document will be cleared from memory.  
Only one memory transmission can be set at a time.  
The amount of memory currently occupied appears as a percentage in the display  
while the document is being scanned.  
1
Load the document(s).  
2
3
Press the START/MEMORY key  
and then 1.  
1
START/MEMORY  
ENTER STATION #  
READY TO SEND  
Enter the number of the receiving  
machine using one of the following  
methods:  
Set the resolution and/or contrast if  
desired.  
Press a Rapid Key.  
RESOLUTION  
Press the SPEED DIAL key and  
enter a Speed Dial number.  
Enter a full telephone number by  
pressing the number keys.  
01  
02  
03  
(Example)  
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Sending Documents From Memory  
4
Press the START/MEMORY key if  
you entered a Speed Dial number  
or a full number.  
START/MEMORY  
The document will be scanned and  
stored in memory. Your fax will  
then dial the receiving machine and  
transmit the document (redialling  
will be done automatically if  
necessary).  
If the memory becomes full...  
If the memory becomes full while the  
document is being scanned,  
MEMORY IS FULL will appear in the  
display.  
Press the START/MEMORY key if  
you want to transmit the pages  
which have been stored up to that  
point in memory. The remaining  
pages will be ejected from the  
feeder. After transmission, the  
memory will be cleared and you  
can transmit the remaining pages.  
You will also need to transmit the  
page which was being scanned  
when the memory filled up.  
Press the STOP key if you want to  
cancel the entire transmission.  
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Polling (Requesting a Fax Transmission)  
Polling (Requesting a Fax Transmission)  
Polling allows you to call another fax machine and have it send a document  
(previously loaded in its feeder) to your machine without operator assistance. In  
other words, the receiving fax machine, not the transmitting fax machine, initiates  
the transmission. You can use your machine to both poll and be polled by others.  
To use the polling function, you must first set Rapid Key 08/POLL for use as a  
polling key. This is done by changing Option Setting 14, as described in Chapter 8,  
Option Settings. (Note that when Rapid Key 08/POLL is set as a polling key, it  
cannot be used for Rapid Key Dialling.)  
Requesting transmission  
2
Press Rapid Key 08/POLL.  
If you used the handset, replace it  
when POLLING appears in the  
display. Reception will begin.  
1
Dial the fax machine you want to  
poll using one of the following  
methods:  
08/POLL  
Pick up the handset (or press the  
SPEAKER key) and press a Rapid  
key. Wait for the fax answerback  
tone.  
Being polled (polling  
standby)  
Pick up the handset (or press the  
SPEAKER key) and dial the full  
number. Wait for the fax  
To let another fax machine poll your  
machine, simply set the reception  
mode to FAX, and load the  
answerback tone.  
Press the SPEED DIAL key and  
document(s) to be sent.  
enter a 2-digit Speed Dial number.  
Transmission will take place when  
the other fax machine calls your  
machine and activates polling.  
Automatic reception is possible whilst  
your fax is on polling standby.  
Enter the full number using the  
numeric keys.  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
(Example)  
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Polling (Requesting a Fax Transmission)  
Polling security  
Storing and clearing fax  
numbers for polling  
permission  
Polling Security allows you to prevent  
unauthorized polling of your machine.  
When this function is turned on,  
polling will only take place when the  
fax number of the polling fax machine  
has been entered in your machine's  
list of permitted fax numbers (called  
"passcode numbers"). The number of  
the polling fax must also be correctly  
programmed into itself for  
You can store up to 10 fax numbers  
in your machine's list of permitted  
numbers.  
1
Press these keys:  
FUNCTION  
3
identification.  
To use Polling Security, follow the  
steps below to turn the function on,  
and then enter permitted numbers as  
shown on the following page.  
Press 4  
times  
PASSCODE # MODE  
2
3
Press 1 to store a number, or 2 to  
1
Press these keys:  
clear a number.  
FUNCTION  
3
1
2
or  
Press 3  
times  
SECURITY SELECT  
Storing: Enter a 2-digit number  
from 01 to 10. This number  
identifies the fax number you will  
store in the next step.  
Clearing: Enter the number which  
identifies the fax number you want  
to clear, and go to Step 6.  
2
3
Press 1 to turn polling security on,  
or 2 to turn it off.  
1
2
or  
0
1
(Example)  
Press the START/MEMORY key  
and then the STOP key.  
STOP  
START/MEMORY  
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Polling (Requesting a Fax Transmission)  
4
Enter the fax number (max. of 20  
digits).  
ABC  
DEF  
2
3
1
JKL  
MNO  
GHI  
6
4
5
TUV  
PQRS  
WXYZ  
9
7
8
5
6
Press the START/MEMORY key.  
START/MEMORY  
Return to Step 3 to enter (or clear)  
another number, or press STOP to  
exit.  
STOP  
Step 3 or  
74  
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Timer Operations  
Timer Operations  
The Timer function allows you to set a transmission and/or polling operation to be  
performed automatically at a time you specify. One transmission operation and one  
polling operation can be set at the same time, and the times they will be performed  
can be specified up to 24 hours in advance.  
As an example, you can use this function to take advantage of off-peak telephone  
rates without having to be there when the operation is performed.  
Note: Only a Speed Dial number can be used to dial the receiving machine.  
Setting a timer operation  
5
6
Press the START/MEMORY key.  
1
Press these keys:  
START/MEMORY  
FUNCTION  
1
Enter the Speed Dial number of the  
receiving fax machine.  
TIMER MODE  
If this is a polling operation, go to  
Step 9.  
2
Press # to set a transmission  
operation (SEND MODE), or * to  
set a polling operation (POLLING  
MODE).  
0
5
(Example)  
or  
7
Press the START/MEMORY key.  
3
4
Press 1 to select SET.  
START/MEMORY  
1
Enter the time at which you want  
the operation to take place in 24-  
hour format (2 digits for the hour  
and 2 digits for the minute).  
0
9
2
5
Example: 9:25  
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Timer Operations  
8
9
Adjust the resolution and/or  
2
Press # to cancel a transmission  
contrast if desired (skip to the next  
step if you don't want to change  
settings).  
operation, or * to cancel a polling  
operation.  
or  
RESOLUTION  
3
4
Press 2 to select CLEAR.  
Press the START/MEMORY key  
2
and then the STOP key. If this is a  
transmission operation, load the  
document in the feeder sometime  
before the specified time of  
transmission.  
Press the START/MEMORY key  
and then the STOP key.  
STOP  
STOP  
START/MEMORY  
START/MEMORY  
To cancel an operation  
If you need to cancel an operation  
after it has been set, follow the steps  
below.  
1
Press these keys:  
FUNCTION  
1
TIMER MODE  
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8. OptionSettings  
The option settings let you customise your fax to better suit your needs. An initial  
setting has been made for each option at the factory. You can change a setting by  
following the steps described for each option below.  
First press FUNCTION  
FUNCTION  
and 4, then press # or * to  
scroll through the options.  
4
or  
Setting 1: FINE RESOLUTION PRIORITY  
This option sets the default resolution (the resolution used if a setting is not made  
with the RESOLUTION key) for transmitting documents. Press 1 (YES) to set the  
default resolution to FINE, or 2 (NO) to set it to STANDARD.  
Initial setting: 2  
FUNCTION  
Display  
will show:  
FINE PRIORITY  
4
YES  
NO  
STOP  
or  
NUMBER OF RINGS  
1
2
Setting 2: NUMBER OF RINGS TO ANSWER  
This sets the number of rings the fax machine waits before answering an incoming  
call in FAX and TEL/FAX reception modes. Enter any number from 2 to 4.  
Initial setting: 2  
FUNCTION  
until display  
shows:  
Press  
NUMBER OF RINGS  
4
STOP  
Enter a number  
from 2 to 4  
4 RINGS TEL ANS.  
77  
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Option Settings  
Setting 3: 4 RINGS TEL ANSWER  
Press 1 (YES) to have the fax machine answer a call after 4 rings when it is in TEL  
reception mode. Press 2 (NO) to turn the function off.  
Initial setting: 2  
FUNCTION  
until display  
shows:  
Press  
4 RINGS TEL ANS.  
4
YES  
NO  
STOP  
or  
TEL/FAX REMOTE #  
1
2
Setting 4: TEL/FAX REMOTE NUMBER (TRANSFER CODE)  
If you hear a fax tone when you answer a call on a tone dial extension phone  
connected to the same line as the fax, you can make the fax begin reception by  
pressing 5, *, and * on the phone. Use this setting if you want to use a number  
other than 5 to begin fax reception. You can enter any number from 0 to 9.  
Initial setting: 5  
FUNCTION  
until display  
shows:  
Press  
TEL/FAX REMOTE #  
4
STOP  
Enter a number  
from 0 to 9  
REMOTE RECEPTION  
Setting 5: REMOTE RECEPTION SELECT  
If you don't intend to use the above TEL/FAX REMOTE NUMBER, you can turn  
detection of the number off. This will ensure that the fax never mistakenly attempts  
to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER  
while you are talking on an extension phone. Press 1 to turn detection on, or 2 to  
turn detection off.  
Initial setting: 1  
FUNCTION  
until display  
shows:  
Press  
REMOTE RECEPTION  
4
YES  
NO  
STOP  
or  
TRANSACTION LIST  
1
2
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Option Settings  
Setting 6: TRANSACTION REPORT PRINT SELECT  
This sets the condition for printing out a Transaction Report. Enter a number from 1  
to 5 as follows:  
1 (ALWAYS PRINT):  
A report will be printed after each transmission,  
reception, or error.  
2 (ERR/TIMER/MEM): A report will be printed after an error, timer  
operation, or memory operation.  
3 (SEND ONLY):  
4 (NEVER PRINT):  
5 (ERROR ONLY):  
A report will be printed only after a transmission.  
A report will never be printed.  
A report will be printed only after an error occurs.  
Initial setting: 5  
FUNCTION  
until display  
TRANSACTION LIST  
shows:  
Press  
4
STOP  
Enter a number  
from 1 to 5  
DIAL MODE  
Setting 7: DIAL MODE  
This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on  
a pulse dial line.  
Initial setting: 1  
FUNCTION  
until display  
shows:  
Press  
DIAL MODE  
4
TONE  
PULSE  
STOP  
or  
PSEUDO RING DUR.  
1
2
Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse  
setting "2" will not operate correctly and must not be used.  
79  
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Option Settings  
Setting 8: PSEUDO RINGING DURATION  
This sets the duration of pseudo ringing in TEL/FAX reception mode. Press 1 for 15  
seconds or 2 for 30 seconds.  
Initial setting: 1  
FUNCTION  
until display  
shows:  
Press  
PSEUDO RING DUR.  
4
15  
30  
STOP  
or  
QUIET DETECT TM.  
1
2
Setting 9: QUIET DETECT TIME  
When an answering machine is connected to the fax, the fax will take over the line  
and begin reception if it detects a certain duration of silence after the answering  
machine answers a call. This sets the duration of silence (in seconds). Enter a  
number from 01 to 10, or enter 00 to turn off the function.  
Initial setting: 04  
FUNCTION  
until display  
shows:  
Press  
QUIET DETECT TM.  
4
STOP  
Enter a number  
from 00 to 10  
FAX RX A.M. FAILS  
Setting 10: FAX RX A.M. FAILS  
Press 1 (YES) to have the fax answer a call if an answering machine connected to  
the fax does not answer within 5 rings. Press 2 (NO) to turn the function off.  
Initial setting: 2  
FUNCTION  
until display  
shows:  
Press  
FAX RX A.M. FAILS  
4
YES  
NO  
STOP  
or  
DISTINCTIVE RING  
1
2
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Option Settings  
Setting 11: DISTINCTIVE RING  
If you subscribe to a distinctive ring service from your telephone company, press 1  
to have your fax signal voice calls and fax transmissions by different ring patterns.  
Press 2 to turn the function off. (This setting is described in more detail in Distinctive  
Ring in Chapter 7.)  
Initial setting: 2  
FUNCTION  
until display  
shows:  
Press  
DISTINCTIVE RING  
4
YES  
NO  
STOP  
or  
FAX SIGNAL RX  
1
2
Setting 12: FAX SIGNAL RECEIVE  
Your fax will automatically begin reception if you hear a high-pitched fax tone after  
answering a call. If you use a computer fax modem on the same line, you must turn  
this function off in order to prevent your fax from mistakenly attempting to receive  
documents sent from the computer fax modem. Press 1 to turn the function on, or 2  
to turn it off.  
Initial setting: 1  
FUNCTION  
until display  
shows:  
Press  
FAX SIGNAL RX  
4
YES  
NO  
STOP  
or  
JUNK # CHECK  
1
2
Setting 13: JUNK FAX NUMBER CHECK  
Press 1 to prevent reception from fax numbers entered in the Anti Junk Fax List.  
Press 2 to allow reception from all numbers.  
Initial setting: 2  
FUNCTION  
until display  
shows:  
Press  
JUNK # CHECK  
4
YES  
NO  
STOP  
or  
POLLING  
1
2
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Option Settings  
Setting 14: POLLING  
Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want  
to use it as a regular Rapid Key.  
Initial setting: 2  
FUNCTION  
until display  
shows:  
Press  
POLLING  
4
YES  
NO  
STOP  
or  
CALLER-ID  
1
2
Setting 15: CALLER ID  
If you subscribe to a caller ID service and want to use the Caller ID function, press  
1. To turn Caller ID off, press 2. (Caller ID is explained in more detail in Caller ID in  
Chapter 7.)  
Initial setting: 2  
FUNCTION  
until display  
shows:  
Press  
CALLER-ID  
4
AUSTRALIA NEW ZEALAND  
or  
YES  
NO  
STOP  
or  
COVER SHEET  
1
2
1
2
Setting 16: AUTO COVER SHEET  
Press 1 (YES) to have the fax automatically generate a cover sheet and send it as  
the last page of each transmission. Press 2 (NO) to turn the function off.  
Initial setting: 2  
FUNCTION  
until display  
shows:  
Press  
COVER SHEET  
4
YES  
NO  
STOP  
or  
AUTO PRINT OUT  
1
2
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Option Settings  
Setting 17: ACTIVITY REPORT AUTO PRINT OUT  
Press 1 to have your fax automatically print out an Activity Report once every 30  
operations. (The list can still be printed out on demand when desired.) Press 2 to  
turn automatic print-out off.  
Initial setting: 2  
FUNCTION  
Display will  
show:  
Press  
AUTO PRINT OUT  
4
YES  
NO  
STOP  
or  
FINE PRIORITY  
1
2
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9. Printing Reports and Lists  
You can print out lists showing settings and information entered in the fax. You can  
also have the fax automatically print out a report on transactions after they are  
made. The lists and the report are described below.  
Printing a list  
Activity Report  
This report shows information on  
your most recently performed send  
and receive operations (a combined  
maximum of 30 operations can  
appear). The report is divided into  
two parts: the TRANSMISSIONS  
ACTIVITY REPORT, which shows  
information on transmissions, and the  
RECEPTIONS ACTIVITY REPORT,  
which shows information on  
1
Press these keys:  
FUNCTION  
2
LISTING MODE  
2
3
Press the # key or the * key until  
the desired list appears in the  
display.  
receptions.  
If Option Setting 17 (Auto Print  
Out) is set to YES, a report will be  
automatically printed out whenever  
information on 30 operations has  
accumulated. (A report can still be  
printed on demand at any time.)  
or  
Press the START/MEMORY key.  
All information is erased after a  
report is printed out. If automatic  
print-out is disabled and print-out  
has not been performed manually  
for 30 operations, the information  
on the oldest operation will be  
overwritten each time a new  
operation is performed.  
START/MEMORY  
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Printing Lists  
Explanation of headings  
SENDER/  
RECEIVER  
The fax number of the other machine involved in the  
transaction. In the case of a transmission, the number  
dialled appears. In the case of a reception, the  
programmed ID of the sending machine appears. If this  
machine does not have an ID function, the  
communication mode will appear (for example, "G3").  
PAGES  
NOTE  
Number of pages transmitted or received.  
OK - Transmission/reception was normal.  
P.FAIL - A power failure occurred. If you have power and  
the problem persists, try a different outlet. If necessary,  
have an electrician check your power lines.  
JAM - A problem with the paper or original document  
occurred. Make sure the paper or document is loaded  
properly. Make sure the operation panel is shut securely.  
NO PAPER - You ran out of paper during reception.  
COM.E-0 to COM.E-7 - A telephone line error prevented  
the transaction. See Line Error in Chapter 11.  
CANCEL - Transmission was cancelled because the  
STOP key was pressed, no document was in the feeder,  
or the other machine requested transmission using a  
function which your fax does not have. If you were  
attempting to fax, make sure a document is in the feeder.  
If you were receiving, contact the faxing party to see how  
they are trying to send to you.  
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Printing Lists  
Timer List  
Print Setup List  
This list shows the timer operations  
which are currently set.  
This list shows the current status of  
the printing settings accessed by  
pressing the FUNCTION key and the  
6 key.  
Telephone Number List  
This list shows the fax and voice  
numbers which have been stored for  
automatic dialling.  
Transaction Report  
This report is printed out  
automatically after an operation is  
completed to allow you to check the  
result. Your fax is set at the factory to  
print out the report only when an error  
occurs. If desired, you can change  
the setting to have it printed out  
under a variety of other conditions.  
This is done by changing Option  
Setting 6 (Transaction Report Print  
Select) as described in Chapter 8.  
Passcode List  
This list shows settings made for  
polling security, your name and fax/  
telephone number as entered in the  
machine, and a sample of the header  
printed at the top of every page you  
transmit (HEADER PRINT).  
Option Setting List  
The same headings appear in the  
Transaction Report as in the  
Activity Report. See Activity Report  
in this chapter for an explanation of  
the headings.  
This list shows the current status of  
the option settings.  
Anti Junk Number List  
The Transaction report cannot be  
This list shows the numbers that are  
blocked by the Anti Junk function.  
printed out manually.  
Caller ID List  
This list shows information about  
your most recent calls (maximum of  
20 calls). (This list is only available if  
you are using the Caller ID function.)  
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10. Maintenance  
Fax print head  
3
Open the operation panel (grasp  
Clean the printing head frequently to  
assure optimum printing  
performance.  
the finger hold and pull up), and  
then pull the release on the right  
side of the machine forward to  
open the print compartment cover.  
1
First unplug the telephone line,  
then unplug the power cord.  
For Australia  
For New Zealand  
2
Pull the paper release plate  
forward and remove the paper.  
4
Take the imaging film cartridge out  
of the print compartment and place  
it on a sheet of paper.  
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Maintenance  
5
Wipe the print head and roller with  
isopropyl alcohol.  
7
Close the print compartment cover  
(press down on both sides to make  
sure it clicks into place), and then  
close the operation panel.  
Roller  
Print head  
Caution!  
Do not use benzene or thinner.  
Avoid touching the print head with  
hard objects.  
The print head may be hot if your  
fax machine has just received a  
large number of documents. If this  
is the case, allow the print head to  
cool prior to cleaning.  
6
Place the imaging film cartridge  
back in the print compartment.  
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Maintenance  
Document  
rollers  
8
Reinsert the paper in the paper tray  
and push the paper release plate  
back down.  
Scanning glass  
Caution!  
When wiping, take care not to  
damage any of the protruding parts  
on the underside of the operation  
panel.  
Scanning glass and rollers  
Clean the scanning glass and rollers  
frequently to ensure the quality of  
transmitted images and copies. Open  
the operation panel (grasp the finger  
hold and pull up), and wipe the  
scanning glass and rollers with a soft  
cloth.  
The housing  
Wipe the external parts and surface  
of the machine with a dry cloth.  
Caution!  
Do not use benzene or thinner.  
These solvents may damage or  
discolor the machine.  
Make sure that all dirt and stains  
(such as correcting fluid) are  
removed, as dirt and stains will  
cause vertical lines on transmitted  
images and copies. If necessary,  
use a cloth moistened with  
isopropyl alcohol.  
Adhesive cellophane tape is useful  
for removal of debris from the  
rollers.  
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11. Troubleshooting  
Problems and Solutions  
Answering machine connection  
Problem  
Check and remedy  
The answering machine  
connection does not  
operate properly.  
• Make sure your fax machine's reception mode is set  
to A.M.  
• Make sure your fax machine's TEL. LINE socket is  
connected to the wall socket.Make sure your fax  
machine's TEL. SET socket is connected to your  
answering machine's telephone line socket (not the  
answering machine's extension phone socket).  
• Make sure your answering machine's outgoing  
message is under 10 seconds.  
• Make sure that Option Setting 9 (Quiet Detect Time)  
is set to three or four seconds (see Chapter 8).  
• Make sure that the Distinctive Ring function is turned  
off (see Distinctive Ring in Chapter 7).  
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Answering machine connection  
Line error  
Problem  
Check and remedy  
LINE ERROR appears in  
the display and/or a  
Try the transaction again. If the error persists, check  
the following:  
transaction report is printed  
out with COM. E- and a  
number from 0 to 1, 2, 3, 4,  
5, 6, or 7 in the NOTE  
column.  
• Check the connection. The cord from the TEL. LINE  
socket to the wall socket should be no longer than two  
meters.  
• Make sure there are no modem devices sharing the  
same telephone line.  
• Check with the other party to make sure their fax  
machine is functioning properly.  
• Have your telephone line checked for line noise.  
Try connecting your fax to a different telephone line.  
• If the problem still occurs, your fax machine may need  
service.  
Dialing and transmission problems  
Problem  
Check and remedy  
No dial tone when you  
pick up the handset or  
press the SPEAKER key.  
• Make sure the handset cord is connected to the  
correct socket. See Handset in Connections in  
Chapter 1.  
Dialling is not possible.  
• Make sure the power cord is properly plugged into a  
power outlet.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE socket and the wall  
socket.  
• Make sure that the fax is set to the correct dialling  
mode for your telephone line. See Option Setting 7 in  
Chapter 8.  
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Answering machine connection  
The power is on, but no  
transmission takes place.  
• Make sure that the receiving machine has fax paper.  
• Make sure that the telephone line cord is plugged into  
the TEL. LINE socket, and not the TEL. SET socket.  
• If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
• If the receiving machine is not a Sharp model, make  
sure it is G3 compatible.  
• Check the display for error messages.  
• Pick up the handset and check for a dial tone. Call the  
receiving machine by normal (manual) dialling, and  
confirm its response.  
Nothing is printed at the  
receiving end.  
• Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
• Noise on the telephone line may cause distortion. Try  
sending the document again.  
• Make a copy of the document on your fax. If the copy  
is also distorted, your fax may have a problem. If the  
problem persists, call for service.  
Reception and copying problems  
Problem  
Check and remedy  
The power is on, but no  
reception takes place.  
• Make sure the wall socket is connected to the TEL.  
LINE socket, and not the TEL. SET socket.  
The printing paper comes • Make sure that the document is loaded properly in the  
out blank when you try to  
receive a document.  
feeder of the transmitting machine. Make a copy to  
confirm the printing ability of your machine.  
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Answering machine connection  
General print quality is  
poor.  
• It is important to select a paper that is appropriate for  
the thermal transfer printer in your fax. We  
recommend using laser quality paper that has a very  
smooth finish. Copier paper will work, but it  
sometimes tends to yield a lighter print quality.  
The received document is • Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax may  
have a problem. Make a copy to check it.  
Received images are  
distorted.  
• Noise on the telephone line may cause distortion.  
Have the other party try sending the document again.  
• The print head may be dirty. See Fax print head in  
Chapter 10.  
• Make a copy of another document on your fax. If the  
copy is also distorted, your fax may have a problem. If  
the problem persists, call for service.  
The quality of copies is  
poor and/or black spots  
appear.  
• Any dirt or material on the scanning glass will cause  
spots to appear on copies and transmitted faxes.  
Clean the fax print head and the scanning glass as  
explained in Chapter 10.  
Reception/copying is  
interrupted.  
• If reception or copying takes place continuously for a  
long time, the print head may overheat. Turn off the  
power and let it cool down.  
A received document or  
copy prints out in strips.  
• Make sure the operation panel and the printer  
compartment cover under the operation panel are  
completely closed (press down on both sides of  
each). (To close the printer compartment cover, grasp  
the top of the operation panel and pull to open it, and  
then press down on both sides of the printer  
compartment cover.)  
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Answering machine connection  
General problems  
Problem  
Check and remedy  
Information cannot be  
programmed in the fax.  
• Make sure the fax is plugged in and the imaging film  
and paper have been loaded. (Programming is not  
possible if the imaging film and printing paper have  
not been loaded.) See Loading the Imaging Film and  
Loading Printing Paper in Chapter 1.  
Nothing appears in the  
display.  
• Make sure the power cord is properly plugged into a  
power outlet.  
• Connect another electrical appliance to the outlet to  
confirm that it has power.  
The machine does not  
respond when you press  
any of its keys.  
• If a beep sound is not made when you press the  
keys, unplug the power cord and then plug it back in  
several seconds later.  
Automatic document  
feeding does not work for  
transmission or copying.  
• Check the size and weight of the document (see  
Transmittable documents in Chapter 2).  
Voice calls taken on an  
extension phone are  
interrupted by the fax.  
• The fax may interrupt during a voice call if the  
reception mode is set to A.M.. To prevent interruption  
on a tone dial extension phone, press any three keys  
on the extension phone after answering. (Note: Do  
not enter the code to activate fax reception.)  
No reception occurs when • Make sure you have not run out of paper.  
polling is attempted.  
• Make sure the transmitting machine is in automatic  
reception mode.  
• If the transmitting machine has polling security, make  
sure that your fax number has been entered both in  
your machine and in the transmitting machine.  
Bell Tinkle  
(New Zealand)  
• The operation of this equipment on the same line as  
the telephone or other equipment with audible  
warning devices or automatic ring detectors will give  
rise to bell tinkle or noise and may cause false  
tripping of the ring detector. Should such a problem  
occur, contact your authorised Sharp Service Centre  
for information.  
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Messages and Signals  
Messages and Signals  
Display messages  
Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for  
display messages related to Caller ID.  
A.M. OFF HOOK  
When the fax is in A.M. reception mode, this message  
appears when the handset of an answering machine (or  
extension phone) connected to the fax has been lifted.  
CHECK PAPER SIZE  
COVER OPEN  
An incorrect size of paper has been loaded in the paper  
tray. Remove the paper and load A4-size paper.  
The print compartment cover (under the operation panel)  
is open. Open the operation panel (grasp the top and  
pull toward you), and then press down firmly on both  
sides of the print compartment cover to close it.  
DOCUMENT JAMMED  
FAX RX IN MEMORY  
The original document is jammed. See the following  
section, Clearing Paper Jams.  
A fax has been received in memory because the imaging  
film needs replacement, you have run out of printing  
paper, or the paper is jammed. The fax will print out  
automatically when the problem is fixed.  
FILM END  
The imaging film may need replacement. Check the film  
and replace if necessary.  
FUNCTION MODE  
HOLD  
The FUNCTION key has been pressed.  
The HOLD/SEARCH key has been pressed to put the  
other party on hold during a phone conversation. Press  
the HOLD/SEARCH again to take the other party off  
hold.  
LINE ERROR  
Transmission or reception was not successful. Press  
STOP to clear the message, and then try again. If the  
error persists, see Line Error in Problems and Solutions  
in this chapter.  
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Messages and Signals  
LINE IS IN USE  
An extension phone connected to the fax is being used.  
Do not lift the fax's handset or attempt transmission at  
this time, as this will interrupt the conversation on the  
extension phone.  
MEMORY IS FULL  
The memory is full. This may occur during fax reception  
if too much data is received before the pages can be  
printed out. If faxes have been received to memory  
because printing is not possible (an additional message  
will indicate the problem), resolve the problem so that  
printing can continue (see Substitute Reception to  
Memory in Chapter 3). If you are attempting to transmit  
from memory, see Sending Documents from Memory in  
Chapter 7.  
MEMORY PRINTING  
NO DATA  
The fax is preparing or printing out a document from  
memory.  
This appears if you attempt to search for an automatic  
dialling number when none have been stored.  
NO # STORED  
You have tried to dial or clear a Rapid Key or Speed Dial  
number that hasn't been programmed (a full number  
hasn't been assigned to it).  
OUT OF PAPER  
ON HOOK DIAL  
You are out of printing paper (or the paper release plate  
is open). Load paper as described in Loading Printing  
Paper in Chapter 1.  
The SPEAKER key has been pressed and the fax is  
waiting for you to dial. (To return to the date and time  
display, press the SPEAKER key again.)  
OVER HEAT  
The print head has overheated. Operation may be  
continued once it cools.  
PAPER JAMMED  
READY TO SEND  
The printing paper is jammed. See the following section,  
Clearing Paper Jams.  
A document has been loaded and the fax is waiting for  
transmission or copying instructions.  
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Messages and Signals  
RECALLING  
This appears if you attempt to send a fax by automatic  
dialling and the line is busy or the receiving fax machine  
does not answer. Your fax machine will automatically  
reattempt the call. (See Automatic Redialling in Sending  
a Fax by Automatic Dialling in Chapter 2.)  
SEARCH DIAL  
TOTAL PAGE(S) 01  
The HOLD/SEARCH key has been pressed. Press # or  
* to search for an automatic dialling number, or press  
STOP to return to the data and time display. (See Using  
the HOLD/SEARCH key in Sending a Fax by Automatic  
Dialling in Chapter 2.)  
Number of pages transmitted, received, or copied.  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on,  
1 second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that the handset is off hook.  
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Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
3
Close the operation panel, making  
sure it clicks into place.  
If the original document doesn't feed  
properly during transmission or  
copying, or DOCUMENT JAMMED  
appears in the display, first try  
pressing the START/MEMORY key. If  
it doesn't feed out, remove it as  
follows:  
Click!  
Important:  
Do not try to remove a document  
without opening the operation panel.  
This may damage the feeder  
mechanism.  
Clearing jammed printing  
paper  
1
2
Open the operation panel by  
grasping the finger hold and pulling  
up.  
1
Pull the paper release plate  
forward and remove the paper.  
Remove the document.  
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Clearing Paper Jams  
2
Open the operation panel (grasp  
4
Close the print compartment cover  
the finger hold and pull up), and  
then pull the release on the right  
side of the machine forward to  
open the print compartment cover.  
(press down on both sides to make  
sure it clicks into place), and then  
close the operation panel.  
5
Reinsert the paper in the paper tray  
and push the paper release plate  
back down.  
3
Gently pull the jammed paper out of  
the machine, making sure no torn  
pieces of paper remain in the print  
compartment or rollers.  
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Quick Reference Guide  
INSTALLATION  
ENTERING YOUR NAME AND  
NUMBER  
Note: Imaging film and paper must be loaded  
2
1
to perform the following operation.  
FUNCTION  
1. Press:  
3
T
E
L
.
S
T
L
E
E
T
L
E
.
IN  
Display shows:  
2. Press:  
OWN NUMBER SET  
3
START/MEMORY  
3. Enter your fax number (max. of 20 digits) by  
pressing the number keys.  
1. Connect the handset as shown.  
If you make a mistake, press the HOLD/  
SEARCH key to move the cursor back to  
the mistake, then enter the correct number  
or letter.  
2. Plug the power cord into a grounded, 230-  
240 V outlet.  
4. Press:  
3. Plug one end of the telephone line into the  
TEL. LINE socket on the rear of the fax and  
the other end into the adapter. Plug the  
adapter into a telephone wall socket.  
START/MEMORY  
5. Enter your name by pressing the appropriate  
number keys as shown below.  
To enter two letters in succession that  
require the same key, press the SPEAKER  
key after entering the first letter.  
Connecting an answering machine and/or  
extension telephone  
SPACE =  
J =  
T =  
A =  
B =  
C =  
K =  
U =  
L =  
M =  
N =  
V =  
W =  
X =  
Y =  
Z =  
D =  
E =  
F =  
G =  
H =  
I =  
O =  
P =  
Q =  
R =  
S =  
T
E
L
.
S
T
L
E
E
T
L
E
.
IN  
SPEAKER  
=
move  
move  
HOLD/  
SEARCH  
=
SPEED  
DIAL  
DEF  
ABC  
JKL  
TUV  
Deletes high-  
lighted letter.  
Upper/lower case  
shift key.  
Moves cursor to  
the left.  
MNO  
WXYZ  
GHI  
REDIAL  
1. Remove the seal covering the TEL. SET  
socket on the rear of the fax. Connect an  
extension telephone or answering machine  
to the TEL. SET socket.  
HOLD/  
SEARCH  
PQRS  
SYMBOLS  
Moves cursor to  
the right.  
SPEAKER  
2. If desired, connect an extension phone to  
the answering machine.  
Press either key one or more times to select  
and enter a symbol.  
STOP  
6. When finished, press:  
START/MEMORY  
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Quick Reference Guide  
SETTING THE DATE AND TIME  
SENDING DOCUMENTS  
Note: Imaging film and paper must be loaded  
to perform the following operation.  
Place your document (up  
to 10 pages) face down in  
the document feeder.  
FUNCTION  
Press:  
3
Display shows: DATE & TIME SET  
Press the START/MEMORY key:  
Normal Dialling  
1. Lift the handset or press  
2. Dial the fax number.  
SPEAKER  
START/MEMORY  
Enter two digits for the Day (01 through 31).  
Enter two digits for the Month (01 through 12).  
Enter four digits for the Year (Ex: 2001).  
Enter two digits for the Hour (01 through 23).  
Enter two digits for the Minute (00 through 59).  
3. Wait for the reception tone (if a person  
answers, ask them to press their Start key)  
4. Press:  
START/MEMORY  
Rapid Key Dialling  
Press the appropriate Rapid Key. Transmission  
will begin automatically.  
STOP  
When finished, press:  
START/MEMORY  
Speed Dialling  
SPEED  
DIAL  
1. Press:  
2. Enter 2-digit Speed Dial number.  
3. Press:  
STORING AND CLEARING  
NUMBERS FOR AUTO DIALING  
START/MEMORY  
Note: Imaging film and paper must be loaded  
to perform the following operation.  
RECEIVING DOCUMENTS  
FUNCTION  
1. Press:  
TEL FAX  
3
14 FEB 10:30  
TEL/FAX A.M.  
RECEPTION  
MODE  
TEL FAX  
14 FEB 10:30  
Display shows:  
FAX/TEL # MODE  
TEL/FAX A.M.  
Press:  
TEL FAX  
14 FEB 10:30  
TEL/FAX A.M.  
2. Press 1 to store a number or 2 to clear a  
number.  
TEL FAX  
14 FEB 10:30  
TEL/FAX A.M.  
3. Enter a 2-digit Speed Dial number (from 01  
to 08 for Rapid Key Dialling, or 09 to 88 for  
Speed Dialling). (If you are clearing a num-  
ber, go to Step 7.  
FAX mode: The fax automatically answers on  
two rings and receives the incoming document.  
TEL mode:  
4. Enter the full telephone/fax number.  
Fax  
tone  
5. Press:  
START/MEMORY  
START/MEMORY  
6. Enter the name of the location by pressing  
number keys (max. of 20 characters). (Refer  
to the letter entry table in ENTERING YOUR  
NAME AND NUMBER.)  
RECEIVING  
TEL/FAX mode:  
STOP  
7. Press:  
The fax machine automatically answers on two  
rings and receives faxes. Voice calls (including  
manually dialled fax transmissions) are  
signalled by a special ringing sound.  
START/MEMORY  
A.M. mode: Select this mode when an  
answering machine is connected to the fax and  
the answering machine is turned on.  
101  
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Index  
Search, 41, 55  
A
Speed, 40, 54  
A.M. reception mode, 26, 58  
Direct Keypad Dialling, 41  
Activity Report, 84  
Display, 10  
Automatic printing, 83  
Answering machine hookup  
Activating, 58  
Display messages, 95  
Distinctive Ring, 63  
Document feeder, 30  
Document guides, 30  
Document restrictions, 29  
Document sizes, 29  
Document, maximum scanning size, 29  
Connecting, 56  
Fax Reception When A.M. Fails, 80  
Quiet Detect Time, 80  
Troubleshooting, 90  
Anti junk fax, 68, 81  
Anti junk Number List, 86  
E
Audible signals, 97  
Extension telephone  
Connecting, 14  
Using, 48  
Auto cover sheet, 82  
Automatic dialling, 40  
Automatic dialling, storing numbers, 37  
F
B
Fax Ability (Distinctive Ring), 63  
Fax Duet (Distinctive Ring), 63  
FAX reception mode, 26, 45  
Fine Resolution Priority, 77  
Four rings TEL answer, 78  
Function key, 10  
Batch page numbering, 67  
Broadcasting, 64  
C
Caller ID, 59  
Caller ID list, 60, 86  
Chain Dialling, 55  
Cleaning, 87, 89  
Contrast, 32  
H
Halftone, 32  
Handset, 12  
Copies, 52  
Hold, 55  
Copy cut-off setting, 53  
Copy/Help key, 11, 52  
Cover sheet, 82  
Hold/Search key, 11, 55  
Housing, cleaning, 89  
I
D
Imaging film, loading and replacing, 15  
Date, setting, 24  
Dial mode, 79  
Dialling  
J
Direct Keypad, 41  
Normal, 34, 54  
Rapid Key, 40, 54  
Jams, clearing, 98  
Junk fax number check, 81  
102  
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Index  
TEL/FAX mode, 26, 44  
Reception mode key, 10, 26  
Reception Ratio setting, 49  
Redial key, 10, 55  
L
Letters, entering, 22  
Line error, 91  
Loading printing paper, 19  
Loading the document, 30  
Redialling, 35, 43, 55  
Remote Reception Select, 78  
Removing original document, 31  
Resolution, 32  
M
Memory  
Resolution key, 10  
Sending documents from, 70  
Ringer volume, 27  
Substitute reception to, 51  
Rollers,cleaning, 89  
N
S
Normal Dialling, 34, 54  
Scanning glass, cleaning, 89  
Search Dialling, 41, 55  
Number keys, 10  
Number of rings in FAX and TEL/FAX  
reception modes, 77  
Sender’s name and number, entering, 21  
Speaker key, 11, 27, 34, 54  
Speaker volume, 27  
Speed Dial key, 10, 40, 54  
Speed Dialling, 40, 54  
O
Option Setting List, 86  
START/MEMORY key, 11  
Stop key, 11  
P
Panel release, 10  
T
Paper jams, clearing, 98  
TEL reception mode, 26, 47  
TEL. LINE socket, 13  
Passcode List, 86  
Pauses in automatic dialling, 41  
Polling, 72 - 73  
TEL. SET socket, 14, 56  
TEL/FAX reception mode, 26, 44  
Tel/Fax Remote Number, 78  
Telephone Number List, 86  
Telephone, using as, 54  
Time, setting, 24  
Polling key, setting, 82  
Print contrast setting, 20  
Print head, cleaning, 87  
Print Setup List, 86  
Priority Call, 61  
Timer List, 86  
Timer operations, 75  
Transaction Report, 86  
Transaction Report Print Select, 79  
Two-in-one printing, 49  
Pseudo ringing duration, 80  
R
Rapid Dial keys, 11  
Rapid Key Dialling, 40, 54  
Reception mode  
V
A.M. mode, 26, 58  
FAX mode, 26, 45  
Setting, 26  
Volume keys, 10, 27  
TEL mode, 26, 47  
103  
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SHARP CORPORATION OF AUSTRALIA PTY.LTD.  
A.C.N. 003 039 405  
1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148  
SHARP CORPORATION OF NEW ZEALAND LIMITED.  
Cnr Mahunga Drive & Hastie Ave. Mangere Bridge, Auckland  
New Zealand  
SHARP CORPORATION  
PRINTED IN THAILAND  
(TINSE4210XHTZ)  
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