Sharp All in One Printer UX A260 User Manual

UXM-OADE2L 60  
FACSIMILE  
OPERATION MANUAL  
1. Installation  
2. Using the Answering System  
3. Sending Faxes  
4. Receiving Faxes  
5. Making Copies  
6. Special Functions  
7. Printing Lists  
8. Maintenance  
9. Troubleshooting  
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WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment  
not expressly approved by the manufacturer could void the user’s authority to operate this equipment.  
Note: This equipment has been tested and found to comply with the limits for a Class B digital  
device, pursuant to Part 15 of the FCC Rules.  
These limits are designed to provide reasonable protection against harmful interference in a  
residential installation.  
This equipment generates, uses and can radiate radio frequency energy and, if not installed  
and used in accordance with the instructions, may cause harmful interference to radio  
communications. However, there is no guarantee that interference will not occur in a  
particular installation. If this equipment does cause harmful interference to radio or television  
reception, which can be determined by turning the equipment off and on, the user is  
encouraged to try to correct the interference by one or more of the following measures:  
- Reorient or relocate the receiving antenna.  
- Increase the separation between the equipment and the receiver.  
- Connect the equipment into an outlet on a circuit different from that to which the receiver is  
connected.  
- Consult the dealer or an experienced radio/TV technician for help.  
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991  
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a  
computer or other electronic device to send any message via a telephone facsimile machine  
unless such message clearly contains in a margin at the top or bottom of each transmitted  
page or on the first page of the transmission the following information:  
(1) The date and time of transmission.  
(2) Identification of either the business, business entity or individual sending the message.  
(3) Telephone number of either the sending machine, business, business entity or individual.  
In order to program this information into your facsimile machine, please refer to the  
appropriate instructions in the operation manual."  
As an ENERGY STAR partner, SHARP has  
determined that this product meets the ENERGY  
STAR guidelines for energy efficiency.  
FOR YOUR RECORDS  
Please record the model number and serial number below, for easy  
reference, in case of loss or theft. These numbers are located on the  
rear side of the unit.Space is also provided for other relevant  
information.  
Model Number  
Serial Number  
UX-A260  
Date of Purchase  
Place of Purchase  
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Introduction  
Welcome, and thank you for  
choosing a Sharp fax  
machine! The features and  
specifications of your new  
Sharp fax are shown below.  
Automatic dialing  
Imaging film  
40 numbers  
Initial starter roll (included with machine):  
32 ft. (10 m) (approx. 30 letter-size pages)  
Replacement roll (not included):  
UX-5CR 164 ft. (50 m) (one roll yields  
approx. 150 letter-size pages)  
Memory size*  
Modem speed  
448 KB (approx. 24 average pages with no  
voice messages recorded, or 20 minutes of  
voice messages (including OGMs) with no  
documents in memory)  
14,400 bps with automatic fallback to lower  
speeds.  
Transmission time*  
Resolution  
Approx. 6 seconds (only when ECM is on)  
Horizontal: 203 pels/inch (8 pels/mm)  
Vertical:  
Standard: 98 lines/inch (3.85 lines/mm)  
Fine /Halftone:  
196 lines/inch (7.7 lines/mm)  
Super fine:  
391 lines/inch (15.4 lines/mm)  
Automatic document  
feeder  
10 pages max. (letter/A4 size, 20 lb paper)  
Recording system  
Thermal transfer recording  
64 levels  
Halftone (grayscale)  
Compression scheme  
MR, MH, MMR  
*Based on Sharp Standard No. 1 Chart at standard resolution in Sharp special mode,  
excluding time for protocol signals (i.e., ITU-T phase C time only).  
1
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Display  
16-digit LCD display  
Applicable telephone line Public switched telephone network  
Paper tray capacity  
Letter: Approx. 50 sheets (20-lb. copier paper  
at room temperature; maximum stack height  
should not be higher than the line on the tray)  
Legal: 5 sheets  
Recommended paper weight is 20-lb. Copy  
Bond  
Compatibility  
ITU-T (CCITT) G3 mode  
Input document size  
Automatic feeding:  
Width: 5.8 to 8.5" (148 to 216 mm)  
Length: 5.5 to 11" (140 to 279 mm)  
Manual feeding:  
Width: 5.8 to 8.5" (148 to 216 mm)  
Length: 5.5 to 23.6" (140 to 600 mm)  
Effective scanning width 8.3" (210 mm) max.  
Effective printing width  
Contrast control  
8.3" (210 mm) max.  
Automatic/Dark selectable  
TEL/FAX/TAD  
Reception modes  
Copy function  
Single / Multi (99 copies/page)  
Yes (cannot be used if power fails)  
120 V AC, 60 Hz  
Telephone function  
Power requirements  
Operating temperature  
Humidity  
41 - 95°F (5 - 35°C)  
25 - 85% RH  
Power consumption  
Standby: 3.6 W  
Maximum: 100 W  
Dimensions (without  
attachments)  
Width: 12.9" (327 mm)  
Depth: 7.6" (193 mm)  
Height: 6.4" (163 mm)  
Weight (without  
Approx. 6.2 lbs. (2.8 kg)  
attachments)  
2
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As a part of our policy of continuous improvement, SHARP reserves the right to make  
design and specification changes for product improvement without prior notice. The  
performance specification figures indicated are nominal values of production units. There  
may be some deviations from these values in individual units.  
Important safety information  
Do not disassemble this machine or attempt any procedures not described in this manual.  
Refer all servicing to qualified service personnel.  
Do not install or use the machine near water, or when you are wet. For example, do not  
use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet  
basement, or near a swimming pool. Take care not to spill any liquids on the machine.  
Unplug the machine from the power outlet and telephone jack and consult a qualified  
service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
Do not allow anything to rest on the power cord, and do not install the machine where  
people may walk on the power cord.  
This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet.  
Connecting it to any other kind of outlet will damage the machine and invalidate the  
warranty.  
Never insert objects of any kind into slots or openings on the machine. This could create a  
risk of fire or electric shock. If an object falls into the machine that you cannot remove,  
unplug the machine and consult a qualified service representative.  
Do not place this machine on an unstable cart, stand or table. The machine could be  
seriously damaged if it falls.  
Never install telephone wiring during a lightning storm.  
Never install telephone jacks in wet locations unless the jack is specifically designed for  
wet locations.  
Never touch bare telephone wires or terminals unless the telephone line has been  
disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm. There  
may be a remote risk of electric shock from lightning.  
Do not use a telephone to report a gas leak in the vicinity of the leak.  
The power outlet must be installed near the equipment and must be easily accessible.  
3
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Table of Contents  
A Look at the Operation Panel  
6
9
1. Installation  
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13  
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 17  
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19  
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22  
2. Using the Answering System  
24  
Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
Operating the Answering System. . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 29  
Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32  
Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35  
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37  
3. Sending Faxes  
43  
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44  
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 45  
Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . 47  
Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 48  
Sending a Fax From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57  
4. Receiving Faxes  
59  
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59  
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60  
Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 64  
5. Making Copies  
65  
4
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Table of Contents  
6. Special Functions  
67  
Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 67  
Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 72  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 73  
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 74  
7. Printing Lists  
8. Maintenance  
9. Troubleshooting  
75  
79  
82  
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82  
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89  
Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91  
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92  
Quick Reference Guide  
Guía de referencia rápida  
Index  
95  
96  
97  
5
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A Look at the Operation Panel  
1
2
3
4
5
6
7
8
9
ABC  
JKL  
TUV  
DEF  
RESOLUTION/  
SPEAKER  
RECEPTION MODE  
TEL FAX  
TAD  
1
4
2
5
8
3
6
GHI  
MNO  
STOP  
FLASH  
REC/  
MEMO  
PQRS  
WXYZ  
COPY/HELP/POLL  
PLAY/  
HOLD  
7
9
Z
A
SPEED  
START/MEMORY  
FUNCTION  
REDIAL  
0
REPEAT  
SKIP  
DELETE  
13  
14  
15  
10 11  
12  
16 17 18  
SPEAKER key  
1
2
Press this key to listen to the line and fax tones through the speaker when  
faxing a document (page 47).  
Note: This is not a speakerphone. You must pick up the handset to talk with  
the other party.  
RESOLUTION / RECEPTION MODE key  
When a document is in the feeder, press this key to adjust the resolution for  
faxing or copying (page 45). At any other time, press this key to select the  
reception mode (an arrow in the display will point to the currently selected  
reception mode; page 21).  
FLASH key  
3
4
This key is used for Call Waiting and other special services that require  
subscription from your phone company. Your phone company will provide you  
with details on how to use the key.  
REC/MEMO key  
Press this key to record an outgoing message, phone conversation, or memo  
(pages 24 and 28).  
PLAY/HOLD key  
5
6
Press this key to play recorded messages (page 27). At any other time, press  
this key to put the other party on hold during a phone conversation (page 62).  
Display  
This displays messages and prompts to help you operate the machine.  
6
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UP and DOWN arrow keys  
Enlarge/reduce setting: When making a copy of a document, press these  
keys to select an enlarge/reduce setting (page 65).  
7
Volume setting: When a document is not in the feeder, press these keys to  
change the handset volume when the handset is lifted, the speaker volume  
when the SPEAKER key has been pressed, or the ringer volume at any other  
time (page 22).  
FUNCTION key settings: Press these keys after pressing the FUNCTION  
key to scroll through the FUNCTION MODE settings.  
Number keys  
8
Use these keys to dial numbers, and enter numbers and letters when storing  
auto-dial numbers.  
Panel release  
9
Press this release to open the operation panel.  
STOP key  
10  
11  
Press this key to cancel an operation before it is completed.  
COPY/HELP/POLL key  
When a document is in the feeder, press this key to make a copy of a  
document (page 65). When a document is not in the feeder, press this key to  
print out the Help List, a quick reference guide to the operation of your fax  
machine. This key is also used after dialling to poll (request fax transmission  
from) another machine(page 74).  
START/MEMORY key  
12  
Press this key after dialing to begin fax transmission (page 47). Press this key  
before dialing to send a fax through memory (page 58). The key can also be  
pressed in the date and time display to show the percentage of memory  
currently used.  
SPEED key  
13  
14  
Press this key to dial a fax or voice number using an abbreviated 2-digit  
Speed Dial number (pages 48 and 52).  
Left and right arrow keys  
Auto-dial numbers: When sending a fax or making a phone call, press these  
keys to scroll through your auto-dial numbers (page 53), the “REVIEW  
CALLS” list (only available if you have Caller ID; page 69), and the last  
number dialed (redial; page 55).  
FUNCTION key settings: Press the right arrow key after scrolling with the up  
and down arrow keys to select a FUNCTION key setting.  
FUNCTION key  
15  
Press this key followed by the arrow keys to select special functions and  
settings.  
7
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REPEAT key  
16  
17  
Press this key while listening to a message to play it again (page 27).  
SKIP key  
Press this key while listening to a message to skip to the next message (page  
27).  
DELETE key  
18  
Press this key to erase recorded messages (page 28).  
8
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1. Installation  
Unpacking Checklist  
Before setting up,  
make sure you  
have all of the  
If any are missing,  
contact your  
dealer or retailer.  
following items.  
Operation  
manual  
Gears (2)  
Paper tray  
Handset  
Paper tray  
extension  
Telephone  
line cord  
Imaging film  
(initial starter roll)  
Handset cord  
Points to keep in mind when setting up  
Do not place the  
machine near  
heaters or air  
conditioners.  
Do not place the  
machine in direct  
sunlight.  
Keep dust away from Keep the area  
the machine.  
around the  
machine clear.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that  
condensation may form on the scanning glass, preventing proper scanning of  
documents for transmission. To remove the condensation, turn on the power  
and wait approximately two hours before using the machine.  
9
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Connections  
Connections  
Connecting the handset  
Connect the handset as shown and place it on the handset rest.  
The ends of the handset cord are identical, so they will go into either jack.  
Make sure the handset  
cord goes into the jack  
marked with a handset  
symbol on the side of  
the machine!  
Use the handset to make ordinary phone calls,  
or to transmit and receive faxes manually.  
Connecting the power cord  
Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.  
Caution!  
Do not plug the power cord into any other kind of outlet. This will damage the  
machine and is not covered under the warranty.  
The machine does not  
have a power on/off  
switch, so the power is  
turned on and off by  
simply plugging in or  
unplugging the power  
cord.  
10  
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Connections  
Connecting the telephone line cord  
Insert one end of the line cord into the jack on the back of the machine  
marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line  
wall telephone jack.  
T
E
L
.L  
IN  
E
Setting the dial mode:  
The fax machine is set for tone dialing. If you are on a pulse dial line, you must  
set the fax machine for pulse dialing. Press the keys on the operation panel as  
follows:  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
DIAL MODE  
once and  
twice.  
1=TONE, 2=PULSE  
once.  
The display briefly shows  
your selection, then:  
4 Select the dial mode:  
DISTINCTIVE  
TONE:  
PULSE:  
1
2
STOP  
5 Press  
to exit.  
11  
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Connections  
Comments:  
The fax machine is not designed for use on a line which has call waiting,  
call forwarding, or certain other special services offered by your telephone  
company. If you attempt to use the fax machine in conjunction with any of  
these services, you may experience errors during transmission and  
reception of facsimile messages.  
The fax machine is not compatible with digital telephone systems.  
If your area experiences a high incidence of lightning or power surges, we  
recommend that you install surge protectors for the power and telephone  
lines. Surge protectors can be purchased at most telephone specialty  
stores.  
Attach the paper tray and paper tray extension  
Attach the paper tray.  
Attach the paper tray extension.  
Inserthorizontally  
and rotate up  
Click!  
Note: The paper tray extension has a top side and a  
bottom side. If you cannot insert the tabs into the  
holes, turn the support over.  
12  
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Loading the Imaging Film  
Loading the Imaging Film  
Your fax uses a roll of imaging film to create printed text and images. The print  
head in the fax applies heat to the imaging film to transfer ink to the paper.  
Follow the steps below to load or replace the film.  
When replacing the film,  
The initial starter roll of  
use a roll of Sharp UX-  
5CR imaging film. One  
imaging film included with  
your fax can print about  
roll can print about 150  
30 letter-size pages.  
letter-size pages.  
Use only Sharp Genuine  
Supplies with this logo:  
1 Remove the paper from the paper tray  
and open the operation panel (press  
).  
2
If you are loading the imaging film for  
the first time, go to Step 4.  
1
2 Remove the used film and  
empty spool.  
3 Remove the two green gears from the  
spools.  
DO NOT DISCARD THE TWO GREEN  
GEARS!  
13  
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Loading the Imaging Film  
4 Remove the new roll of imaging film  
from its packaging.  
Cut the band that holds the rolls  
together.  
5 Insert the green gears.  
1 slot  
Make sure the  
gears fit into the  
slots in the ends  
of the rolls.  
2 slots  
Fit ends of rolls  
onto hubs  
6 Insert the film into the print  
compartment.  
Thick roll  
to rear  
7 Rotate the front gear as shown until  
the film is taut.  
8 Close the operation panel (press down  
on both sides to make sure it clicks  
into place).  
14  
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Loading Printing Paper  
Loading Printing Paper  
You can load letter or legal size paper in the paper tray. Recommended paper  
weight is 20-lb. Copy Bond. The maximum number of sheets is as follows:  
Letter size: Approx. 50 sheets (20-Ib. copier paper at room temperature;  
maximum stack height should not be higher than the line on the  
tray)  
Legal size: 5 sheets  
1 Fan the paper, and then tap the edge  
against a flat surface to even the stack.  
Make sure the stack edges are even.  
2 Insert the stack of paper into the tray, PRINT SIDE DOWN.  
If paper remains in the tray, take it out and combine it into a single stack  
with the new paper.  
Be sure to load the paper so that printing takes place on the print side of  
the paper. Printing on the reverse side may result in poor print quality.  
GENTLY LOAD PAPER INTO THE PAPER TRAY.  
DO NOT FORCE IT DOWN INTO THE FEED SLOT.  
The stack  
should not  
be higher  
than this line  
Note: Do not use paper that has already been printed on, or paper that is curled.  
Note: If at any time the display shows the  
alternating messages at right, check the printing  
ADD PAPER &  
paper. If the tray is empty, add paper. If there is  
paper in the tray, take it out and then reinsert it.  
PRESS START KEY  
START/MEMORY  
When you are finished, press  
.
15  
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Loading Printing Paper  
Setting the paper size  
The fax has been set at the factory to scale received faxes to letter size paper.  
If you loaded legal paper, you must change the paper size setting to LEGAL.  
FUNCTION  
Display:  
OPTION SETTING  
1 Press  
2 Press  
3 Press  
once and  
once.  
once and  
twice.  
PAPER SIZE SET  
1=LETTER,2=LEGAL  
once.  
The display briefly shows  
your selection, then:  
4 Select the paper size:  
LETTER: LEGAL:  
COPY CUT-OFF  
1
2
STOP  
5 Press  
to return to the date and time display.  
Print contrast setting  
Your fax has been set at the factory to print at normal contrast. If desired, you  
can change the print contrast setting to LIGHT.  
FUNCTION  
Display:  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
PRINT CONTRAST  
once and  
3 times.  
1:NORMAL  
once.  
The display briefly shows  
your selection, then:  
4 Select the print contrast:  
NORMAL: LIGHT:  
PAPER SIZE SET  
1
2
STOP  
5 Press  
16  
to return to the date and time display.  
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Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you can begin sending  
faxes, you must enter your  
name and fax (telephone)  
number. You also need to set  
the date and time.  
Once you enter this  
information, it will  
automatically appear at  
the top of each fax page  
you send.  
Important!  
FCC regulations require that your name, telephone/fax number, and the date and  
time appear on each fax message you send. Enter your name and fax number  
here and set the date and time as explained in the following section to have the fax  
machine include this information automatically at the top of your fax messages.  
STOP  
1
4
7
2
5
8
0
3
6
9
FUNCTION  
START/MEMORY  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
3 times.  
ENTRY MODE  
once.  
OWN NUMBER SET  
ENTER FAX #  
once.  
17  
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Entering Your Name and Fax Number  
4 Enter your fax number by pressing the number keys (max. 20 digits).  
To insert a space between digits, press  
. To enter a +, press  
SPEAKER  
To clear a mistake, press  
.
START/MEMORY  
5 Press  
to enter the fax number in memory.  
6 Enter your name by pressing number keys for each letter as shown in  
the chart below. Up to 24 characters can be entered.  
Example: SHARP = 7777 44 2 777  
7
G =  
H =  
N =  
O =  
P =  
Q =  
R =  
S =  
T =  
U =  
V =  
W =  
SPACE =  
A =  
B =  
C =  
D =  
I =  
J =  
K =  
L =  
X =  
Y =  
Z =  
E =  
F =  
M =  
To enter two letters in succession that require the same key, press  
after entering the first letter.  
SPEAKER  
To clear a mistake, press  
.
To enter a lower case letter, continue pressing the key for the letter until the  
lower case letter appears. To enter one of the following symbols, press  
or  
repeatedly: . / ! " # $ % & ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { |  
} ) (  
Display:  
START/MEMORY  
7 Press  
8 Press  
.
DATE&TIME SET  
STOP  
to return to the date and time display.  
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Setting the Date and Time  
Setting the Date and Time  
The date and time appear  
in the display and are  
printed at the top of every  
page you fax. Set the date  
and time as shown below.  
STOP  
1
4
7
2
5
8
0
3
6
9
FUNCTION  
START/MEMORY  
FUNCTION  
1 Press  
2 Press  
once and  
3 times.  
Display:  
ENTRY MODE  
once and  
once.  
DATE&TIME SET  
DATE 08-15-2003  
The currently set date  
appears (example):  
3 Press  
.
4 Enter a two-digit number for the month (01for January, 02for  
February, 12for December, etc.).  
Example: January  
0
1
DATE 01-15-2003  
To correct a mistake, press  
to move the cursor back to the mistake and  
then enter the correct number.  
5 Enter a two-digit number for the day (01to 31).  
th  
DATE 01-05-2003  
Example: the 5  
0
5
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Setting the Date and Time  
The currently set time  
appears (example):  
6 Enter the year (four digits).  
Example: 2003  
2
0
0
3
TIME 12:19 PM  
7 Enter a two-digit number for the hour (01to 12) and a two-digit  
number for the minute (00to 59).  
Example: 9:25  
TIME 09:25 PM  
0
9
2
5
8 Press  
9 Press  
to select A.M. or  
to select P.M.  
START/MEMORY  
ANTI JUNK #  
to start the clock.  
STOP  
10 Press  
to return to the date and time display.  
Daylight Saving Time  
If desired, you can set the clock to move forward and backward automatically  
at the beginning and end of Daylight Saving Time. Follow these steps:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
DAY LIGHT SAVE  
1=YES, 2=NO  
once and  
5 times.  
once.  
RECEIVE RATIO  
4 Press  
5 Press  
to select YES, or  
to select NO.  
1
2
STOP  
to return to the date and time display.  
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Setting the Reception Mode  
Setting the Reception Mode  
Your fax has three modes for receiving incoming faxes:  
FAX mode:  
Select this mode when you only want to receive faxes on your line. The fax  
machine will automatically answer all calls on four rings and receive incoming  
faxes.  
TEL mode:  
Select this mode when you want to receive both phone calls and faxes on the  
line connected to the fax machine. All calls, including faxes, must be  
answered by picking up the fax machine's handset or an extension phone  
connected to the same line.  
TAD mode:  
Select this mode when you go out and want the built-in answering system to  
answer all calls. Voice messages will be recorded, and fax messages will be  
received automatically (TADstands for Telephone Answering Device.)  
Setting the reception mode  
Make sure a document is not loaded in the document feeder, and then  
RESOLUTION/  
RECEPTION MODE  
press  
until the arrow in the display points to the desired mode.  
RESOLUTION/  
RECEPTION MODE  
TEL FAX  
JAN-01 10:30  
JAN-01 10:30  
JAN-01 10:30  
TAD  
RESOLUTION/  
1
4
7
2
5
8
0
3
6
9
TEL FAX  
RECEPTION MODE  
TAD  
TEL FAX  
TAD  
Note: TAD mode cannot be selected unless a general outgoing message has  
been recorded as explained on page 24.  
For more information on receiving faxes in FAX and TEL modes, see Chapter  
4, Receiving Faxes. For more information on using TAD mode, see Chapter 2,  
Using the Answering System.  
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Volume Adjustment  
Volume Adjustment  
You can adjust the volume of the speaker, handset, and ringer using the up  
and down arrow keys.  
SPEAKER  
1
4
7
2
5
8
0
3
6
9
Speaker  
1 Press  
2 Press  
SPEAKER  
.
or  
until the display shows the desired volume level.  
SPEAKER  
Press  
again to turn off the speaker.  
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Volume Adjustment  
Handset  
1 When talking through the handset,  
Display:  
press  
or  
until the display  
RECEIVER: HIGH  
RECEIVER: MIDDLE  
RECEIVER: LOW  
shows the desired volume level.  
Note: The volume reverts to MIDDLE  
each time you replace the handset.  
Ringer  
1 Press  
or  
.
Display:  
SPEAKER  
(Make sure  
has not been  
RINGER: HIGH  
pressed, the handset is not lifted, and a  
document is not loaded in the feeder.)  
RINGER: MIDDLE  
RINGER: LOW  
The ringer will ring once at the selected  
level, then the date and time will  
reappear in the display.  
RINGER: OFF OK ?  
2 If you selected RINGER: OFF OK ?,  
START/MEMORY  
press  
.
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2. Using the Answering System  
The built-in answering system allows you to receive both voice messages and  
faxes while you are out.  
To use the answering system, you  
will first need to record an outgoing  
message. When you go out, turn  
on the answering system by setting  
the reception mode to TAD.  
Recording an Outgoing Message  
The outgoing message (OGM) is the greeting that the machine plays after  
answering a call to inform callers that they can leave a message or send a fax.  
Follow the steps below to record a message.  
Example:  
Hello. You've reached ______ . No one is available to take your call right now.  
Please leave a message after the beep or press your facsimile Start key to  
send a fax. Thank you for calling.”  
Display:  
REC/  
1 Press  
2 Press  
once and  
once.  
MEMO  
OGM1(GENERAL)  
once.  
LIFT HANDSET OR  
PLAY: PLAYBACK  
3 Lift the handset.  
(If you have already recorded a  
PLAY/  
message, you can press  
HOLD  
to  
listen to the message.)  
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Operating the Answering System  
START/MEMORY  
4 Press  
and speak into the handset to record a message.  
The outgoing message can be up to 60 seconds long. While recording, the  
display will show the time left to record.  
STOP  
5 When finished, replace the handset or press  
.
To listen to the outgoing message  
To listen to the outgoing message, follow Steps 1 and 2 of the above  
PLAY/  
procedure and then press  
. Note that the general outgoing message  
HOLD  
cannot be erased. If you need to change it, simply repeat the recording  
procedure.  
Operating the Answering System  
Activating the answering system  
To turn on the answering system so that callers can leave messages, press  
RESOLUTION/  
RECEPTION MODE  
until the arrow in the display points to TAD. (TAD stands for  
Telephone Answering Device.)  
RESOLUTION/  
TEL FAX  
TAD  
RECEPTION MODE  
The outgoing message will play (you can stop playback by pressing  
STOP  
).  
It will not be possible to set the reception mode to TAD if an outgoing  
message has not been recorded.  
25  
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Operating the Answering System  
Note: In TAD mode, the machine will automatically switch to fax reception if it  
detects six seconds of silence after answering a call. For this reason, if a  
caller pauses for this length of time while leaving a message, they will be cut  
off.  
Number of rings in TAD mode (Toll Saver function)  
The number of rings on which the machine answers incoming calls in TAD  
mode depends on whether the Toll Saver function is turned on, and if it is on,  
whether you have messages.  
The Toll Saver function is initially turned on.  
ON  
OFF  
Toll Saver  
Toll Saver  
No received messages  
Received messages  
Hello!  
NOTHING  
4 Rings  
Hi!  
H
i!  
(Answer according to  
2 Rings  
NUMBER OF RINGS setting)  
R
R
ing  
Ring  
ing  
Ring  
Ring  
Ring  
Ring  
Ring  
Ring  
Ring  
To adjust the NUMBER  
OF RINGS setting, see  
page 59.  
To turn off the Toll Saver  
function, see page 37.  
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Operating the Answering System  
Listening to received messages  
When you return, the display will show the number of messages recorded.  
Follow the steps below to listen to your messages.  
PLAY/  
1 Press  
.
HOLD  
If you only want to listen to new messages (messages not previously  
PLAY/  
listened to), continue to hold  
down for at least two seconds.  
HOLD  
2 The messages will play.  
As each message plays, the date and time of recording will appear briefly in  
the display. If no messages were received, NO MESSAGES will appear.  
Repeat: To listen to a message a second time, press  
before  
REPEAT  
playback of that message ends. To move back to the previous message,  
press  
within 3 seconds of the beginning of the current message.  
REPEAT  
0
SKIP  
Skip: To skip forward to the next message, press  
.
STOP  
Note: Playback will stop if you receive a call, lift the handset, or press  
.
You can print out a list of your received messages that shows the date and  
time that each was received. See page 75.  
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Operating the Answering System  
Erasing received messages  
It is important to erase received messages after you listen to them to ensure  
that the memory does not become full.  
FUNCTION  
Erasing all messages: To erase all messages, press  
,
, and  
DELETE  
START/MEMORY  
then  
.
Erasing a single message: To erase a single message, press  
DELETE  
while the message is being played.  
Recording memos  
You can record memos for yourself and other users of the machine. These will  
PLAY/  
be played back together with incoming messages when the  
pressed.  
key is  
HOLD  
REC/  
1 Press  
once and  
once.  
MEMO  
2 Pick up the handset, press START/MEMORY , and speak into the handset.  
STOP  
3 When you have finished speaking, replace the handset or press  
.
Recording phone conversations (2-way recording)  
REC/  
To record a phone conversation, hold down the  
key during the  
MEMO  
conversation you want to record. When you are finished, release the key. The  
PLAY/  
conversation will be played back when the  
key is pressed.  
HOLD  
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Optional Answering System Settings  
Optional Answering System Settings  
Setting ICM time  
Incoming messages (ICMs) are the messages which callers leave for you on  
the built-in answering system. The answering system is set at the factory to  
allow each caller a maximum of 4 minutes to leave a message. If desired, you  
can change this setting to 15, 30, or 60 seconds.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
T.A.D. SETTING  
once and  
once.  
RECORDINGTIME  
.
4 Press a number from 1 to 4 to select the desired ICM recording time.  
15 seconds  
60 seconds  
1
2
3
4
30 seconds  
4 minutes  
The display briefly shows  
your selection, then:  
REMOTE CODE  
STOP  
5 Press  
to return to the date and time display.  
FAX mode on TAD failure  
If the memory for recording incoming messages becomes full while you are  
out, the answering system will no longer be able to record messages. The ON  
TAD FAILURE setting is used to select whether or not the reception mode will  
switch to FAX mode when this happens:  
YES (switch to FAX mode): The reception mode will switch to FAX mode,  
allowing the machine to continue to receive faxes automatically. With this  
setting, you can still use the remote commands to listen to your messages  
and then erase them (see Remote Operations on page 37).  
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Optional Answering System Settings  
NO (do not switch to FAX mode): The machine will answer after 20 rings,  
after which it will wait to receive a remote command. Most callers will hang  
up before it answers; however, when you call the machine from a remote  
location, you can wait until it answers, listen to your messages, and then  
erase them (see Remote Operations on page 64).  
The initial setting is NO . If you want to change the setting to YES, press the  
panel keys as follows:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
ON TAD FAILURE  
1=YES, 2=NO  
2 Press  
3 Press  
once and  
3 times.  
.
The display briefly shows  
your selection, then:  
4 Press  
to select YES (switch to  
1
OGM ONLY MODE  
FAX mode), or  
to select NO.  
2
STOP  
5 Press  
to return to the date and time display.  
OGM only mode  
If needed, you can turn off recording of incoming messages. In this case, your  
outgoing message will play, but callers will not be able to leave a message.  
(The machine will still receive faxes sent by automatic dialing.)  
Display:  
FUNCTION  
1 Press  
2 Press  
once and  
once.  
T.A.D. SETTING  
once and  
twice.  
OGM ONLY MODE  
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Optional Answering System Settings  
3 Press  
4 Press  
.
The display briefly shows  
your selection, then:  
to turn on OGM only mode,  
1
CPC DETECTION  
or  
to turn it off.  
2
STOP  
5 Press  
to return to the date and time display.  
CPC Detection  
When a caller hangs up, the central telephone exchange issues a CPC  
(Calling Party Control) signal. When the answering system detects this signal,  
it stops recording so that periods of silence are not recorded.  
However, if you subscribe to special services such as Call Waiting or Call  
Forwarding, signals used by these services may be mistaken for a CPC  
signal, causing the answering system to hang up during a call. If you  
experience this problem, follow these steps to turn off CPC Detection.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
2 Press  
3 Press  
once and  
once.  
CPC DETECTION  
1=YES, 2=NO  
.
The display briefly shows  
your selection, then:  
4 Press  
to turn on CPC Detection,  
1
TOLL SAVER  
or  
to turn it off.  
2
STOP  
5 Press  
to return to the date and time display.  
31  
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Transfer Function  
Transfer Function  
The Transfer function is used to have the machine automatically call you at a  
specified number every time it receives an incoming message. This lets you  
hear your messages immediately after they come in, even when you are at a  
remote location.  
To use the Transfer function, you must first program the number that you wish  
the machine to call (the transfer number), and record the transfer message  
that plays when you answer the phone at the remote location.  
When you go out and wish to use the transfer function, turn it on. When you  
return and no longer wish to use the transfer function, turn it off.  
Programming the transfer number  
To use the Transfer function, you must first give the machine the number to  
call (the transfer number).  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
T.A.D. SETTING  
once and  
4 times.  
TRANSFER TEL #  
ENTER TEL #  
.
4 Press the number keys to enter the transfer number.  
FUNCTION  
To insert a pause between any two digits of the number, press  
.
START/MEMORY  
5 Press  
6 Press  
.
STOP  
to return to the date and time display.  
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Transfer Function  
Recording the transfer message  
The transfer message plays when you answer the telephone, and informs you  
that the call is a transfer call. It can be up to 15 seconds long. To record a  
transfer message, follow the steps below. The following is an example:  
Hello. This is a transfer call for (YOUR NAME). Enter your remote code  
number now.”  
REC/  
Display:  
1 Press  
2 Press  
once and  
twice.  
MEMO  
OGM2(TRANSFER)  
once.  
3 Lift the handset.  
(If you have already recorded a  
PLAY/  
message, you can press  
HOLD  
to  
listen to the message, or press  
to delete the message.)  
DELETE  
START/MEMORY  
4 Press  
and speak into the handset to record the message.  
The transfer message can be up to 15 seconds long. While recording, the  
display will show the time left to record.  
STOP  
5 When finished, replace the handset or press  
.
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Transfer Function  
Checking or erasing the transfer message  
To check or erase the transfer message, follow Steps 1 and 2 of the above  
PLAY/  
procedure, and then press  
the message.  
to check the message, or  
to erase  
HOLD  
DELETE  
Turning the Transfer function on and off  
When you go out and wish to use the Transfer function, turn it on as follows:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
2 Press  
3 Press  
once and  
4 times.  
TRANSFER FUNC  
1=YES, 2=NO  
.
The display briefly shows  
your selection, then:  
4 Press  
to turn on the Transfer  
to turn the function off.)  
1
function.  
ON TAD FAILURE  
(Press  
2
STOP  
5 Press  
to return to the date and time display.  
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Override Ringing  
6 Each time the machine receives an incoming message, it will call your  
programmed transfer number. When you answer, you will hear your  
recorded message telling you that the call is a transfer call. On the dial  
pad of your phone, enter  
, your remote code number (see page 37),  
and . The machine will play back your messages.  
You can also perform any of the remote operations described in Remote  
Operations later in this chapter (see page 37).  
Note: When you hang up after a transfer call, the machine will not  
immediately resume normal operation. If you want the machine to accept calls  
immediately after a transfer call, enter  
twice before hanging up (if you  
and to stop  
want to hang up during message playback, first enter  
0
playback, then enter  
twice).  
Override Ringing  
This function allows selected callers using a touch-tone telephone to override  
the answering system's outgoing message and cause the machine to make a  
special ringing sound, alerting you that they are calling. This is useful when  
you are near the machine but only want to talk with certain callers, taking all  
other calls on the answering system.  
Programming the override code  
To override the answering system, your callers must enter a 3-digit override  
code from their telephone. This code has been set to "009" at the factory. If  
you wish to change the code, press the panel keys as shown below.  
Important! Make sure the override code is different from the remote code  
used for remote operations.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
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Override Ringing  
2 Press  
once and  
3 times.  
OVERRIDE CODE  
3 Press  
.
4 Press the number keys to enter a 3-digit override code.  
STOP  
START/MEMORY  
5 Press  
to store the override code, and then  
to return  
to the date and time display.  
Overriding the answering system  
Your callers should follow the steps below to override the answering system.  
1 The caller calls your machine from a touch-tone telephone. When the  
outgoing message begins, they should press the  
key on their  
telephone.  
The caller will hear a short beep, and the outgoing message will stop.  
2 The caller should enter the override code and  
appropriate keys on their telephone.  
by pressing the  
If an incorrect code is entered, the caller will hear four beeps. He or she  
must re-enter the correct code within 10 seconds or the line will be  
disconnected.  
3 Your machine will make a special ringing sound. Pick up the handset to  
answer the call.  
If you do not answer within 30 seconds, the outgoing message will play  
again and the caller can leave a message.  
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Remote Operations  
Remote Operations  
When you are out, you can call the machine from any touch-tone telephone  
and play back your messages using the remote commands. You can also use  
these commands to change the reception mode and other settings.  
Remote code number  
To access the machine to perform remote operations, you must first enter your  
remote code number. The remote code number has been set to "001" at the  
factory. If you wish to use a different number, follow these steps:  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
T.A.D. SETTING  
REMOTE CODE  
once and  
twice.  
.
4 Press the number keys to enter a 3-digit remote code number.  
STOP  
START/MEMORY  
5 Press  
to store the remote number, and then  
to return  
to the date and time display.  
Toll Saver  
When you call the machine to listen to your messages, it will answer after two  
rings if it has received at least one message, or after four rings if it has not  
received any messages.  
This allows you to save money on telephone charges, particularly if you are  
calling long distance. If the machine does not answer after the second ring,  
you can simply hang up before it answers, saving yourself the cost of that call.  
If you do not want to use the Toll Saver function, you can turn it off by following  
the steps below. In this case, the machine will answer after the number of  
rings set with the NUMBER OF RINGS setting (see Changing the number of  
rings on page 59).  
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Remote Operations  
Display:  
FUNCTION  
1 Press  
once and  
once.  
T.A.D. SETTING  
2 Press  
3 Press  
once.  
TOLL SAVER  
1=YES, 2=NO  
once.  
The display briefly shows  
your selection, then:  
4 Press  
to turn on the Toll Saver  
to turn it off.  
1
RECORDINGTIME  
function, or  
2
STOP  
5 Press  
to return to the date and time display.  
Retrieving your messages  
1 Call the machine from a touch-tone telephone. When your outgoing  
message begins, press  
on the telephone.  
You will hear a short beep, and the outgoing message will stop.  
2 Enter your remote code number and then press  
.
You will hear a series of beeps equal to the number of messages recorded,  
or one long beep if four or more messages have been received. The  
machine will then play back the messages, beeping once at the end of each  
message. When all messages have been played back, you will hear a long  
beep.  
If no messages have been received, you will hear a short beep. You can  
either hang up, or perform any of the operations described in the following  
section, Other remote operations.  
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Remote Operations  
3 While the messages are playing, you can do any of the following:  
Repeat: To listen to a message a second time, press and  
on the  
2
telephone before that message ends. To move back to the previous  
message, press  
message.  
and  
during the first 3 seconds of the current  
2
Skip forward: To skip forward to the next message, press  
and  
5
on the telephone.  
Stop: To stop playback, press  
and  
on the telephone. After this,  
0
you can enter any of the commands described in the following section,  
Other remote operations.  
Play new messages: To listen to only your new messages, first stop  
playback by pressing  
and  
, and then press  
and  
.
0
6
Erase a message: To erase the message you are currently listening to,  
press and before it ends.  
3
4 When you have finished listening to your messages, you can do any of  
the following:  
Erase all messages: Press  
,
, and  
.
.
3
3
Repeat playback: Press  
and  
7
Perform other operations: You can enter any of the commands described  
in the following section, Other remote operations.  
Hang up: If you do not erase your messages first, they will be saved and  
any new messages will be recorded after them. If you want the machine to  
resume normal operation immediately, press  
twice before hanging up  
(in some cases, particularly when the Transfer function is used, the  
machine may not accept new calls for one or two minutes after you hang up  
unless you press  
twice).  
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Remote Operations  
Note: You can also call the machine and perform remote operations when the  
reception mode is set to FAX. In this case, when you call the machine, press  
immediately after it answers (before you hear the fax tone), and then  
continue from Step 2 above.  
Comments:  
When a remote command is accepted by the machine, you will hear one  
beep. If an incorrect command is entered, you will hear four beeps. In the  
latter case, re-enter the correct command.  
When entering a command, do not pause longer than 10 seconds between  
each digit. If you do, you will hear a 4-beep error signal and the digits  
entered up to that point will be cleared. In this case, re-enter the command  
from the beginning.  
If you pause for longer than 10 seconds before entering a command, or  
make two errors while entering your remote code number, the line will be  
disconnected. (This prevents unauthorized people from attempting to  
guess your remote code number.)  
Other remote operations  
After listening to your messages, you can perform any of the following  
operations by pressing the appropriate keys on the telephone.  
Note: The following commands cannot be entered while messages are being  
played back. If you do not want to wait until playback ends to enter a  
command, first stop playback by pressing  
command.  
and  
, and then enter the  
0
Changing the fax reception mode  
Select a new reception mode by pressing the keys as follows:  
TAD mode:  
FAX mode:  
TEL mode:  
,
,
,
, and  
, and  
, and  
.
.
8
8
8
1
2
3
Caution: If you select TEL mode,  
you will not be able to change the  
reception mode again.  
.
40  
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Remote Operations  
Recording a new outgoing message  
1 Press  
and  
on the telephone.  
4
2 When you hear a short beep, speak into the telephone to record the new  
message.  
The message can be up to 15 seconds long. After 15 seconds (or earlier if  
the machine detects silence after you finish speaking), you will hear a beep,  
and the new message will be played back.  
Turning the Transfer function on or off  
To turn Transfer on: Press  
,
,
, and  
, and  
on the telephone.  
on the telephone.  
9
9
1
2
To turn Transfer off: Press  
Changing the transfer telephone number  
1 Press  
,
, and  
on the telephone.  
9
0
2 After you hear a short beep, enter the new telephone number. When  
finished, press  
.
To insert a pause between any two digits of the number, press  
.
41  
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Remote Operations  
Recording a new transfer message  
1 Press  
,
, and  
on the telephone.  
9
3
2 When you hear a short beep, speak into the telephone to record the new  
message.  
The time for the transfer message is fixed at 15 seconds. After 15 seconds  
(or earlier if the machine detects silence after you finish speaking), you will  
hear a beep, and the new message will be played back automatically.  
Recording a "Memo"  
You can record a "memo" for yourself or other users of the machine. The  
memo will be played back when incoming messages are listened to.  
1 Press  
and  
on the telephone.  
2 When you hear a short beep, speak into the telephone to record the  
memo.  
3 When you are finished, press  
and  
on the telephone.  
0
If the machine detects silence, it will stop recording automatically.  
OGM only mode  
To turn on OGM only mode: Press  
,
, and  
on the telephone.  
1
1
(Your outgoing message will play, but callers will not be able to record a  
message. Faxes sent by automatic dialling will be received)  
To turn off OGM only mode: Press  
,
, and  
on the telephone.  
1
2
42  
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3. Sending Faxes  
Transmittable Documents  
Size and weight  
The size and weight of documents that you can load in the document feeder  
depend on whether you load one page at a time or several pages at once.  
Loading one page at a time:  
Loading up to 10 pages at once:  
Minimum size  
Maximum size  
Minimum size  
Maximum size  
8.5"  
(216 mm)  
8.5"  
(216 mm)  
5.8"  
(148 mm)  
5.8"  
(148 mm)  
5.5"  
(140 mm)  
5.5"  
(140 mm)  
11"  
(279 mm)  
23.6"  
(600 mm)  
Minimum weight Maximum weight  
Minimum weight Maximum weight  
14 lbs.  
42 lbs.  
21.5 lbs.  
(80 g/m²)  
14 lbs.  
(52 g/m² )  
(52 g/m² )  
(157 g/m²)  
Note: Letters or graphics on the edges of a document will not be scanned.  
0.2"(5 mm)  
Letters in the  
shaded area will  
not be scanned.  
8.3"(210 mm)  
Note: The full width of  
documents less than  
8.3(210 mm) wide is  
scanned.  
0.2"(5 mm)  
43  
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Loading the Document  
Other restrictions  
The scanner cannot recognize yellow, greenish yellow, or light blue ink.  
Ink, glue, and correcting fluid on documents must be dry before they pass  
through the document feeder.  
All clips, staples, and pins must be removed from documents before loading  
in the feeder. If these are not removed, they may damage the machine.  
Documents which are patched, taped, torn, smaller than the minimum size,  
carbon backed, easily smudged, or have a slippery coated surface should  
be photocopied, and the copy loaded in the feeder.  
Loading the Document  
Up to 10 pages can be placed in the feeder at one time. The pages will  
automatically feed into the machine starting from the bottom page.  
If you need to send or copy more than 10 pages, place the additional pages  
gently and carefully in the feeder just before the last page is scanned. Do  
not try to force them in, as this may cause double-feeding or jamming.  
If your document consists of several large or thick pages which must be  
loaded one at a time, insert each page into the feeder as the previous page  
is being scanned. Insert gently to prevent double-feeding.  
1 Adjust the document guides to the  
width of your document.  
2 Insert the document face down in the  
document feeder. The top edge of the  
document should enter the feeder first.  
READY TO SEND will appear in the  
display.  
44  
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Adjusting the Resolution and Contrast  
3 Adjust the resolution and/or contrast settings as explained in  
Resolution and Contrast below, then dial the receiving machine as  
explained on page 46.  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a  
document.  
The default resolution  
setting is STANDARD  
and the default contrast  
setting is AUTO.  
You must adjust the  
settings each time  
you dont want to use  
the default settings.  
Note: The resolution and contrast settings are only effective for sending a  
document. They are not effective for receiving a document.  
Resolution settings  
STANDARD  
Use STANDARD for ordinary documents. This  
setting gives you the fastest and most  
economical transmission.  
FINE  
Use FINE for documents containing small letters  
or fine drawings.  
SUPER FINE  
HALF TONE  
Use SUPER FINE for documents containing  
very small letters or very fine drawings.  
Use HALF TONE for photographs and  
illustrations. The original will be reproduced in  
64 shades of gray.  
45  
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Adjusting the Resolution and Contrast  
Contrast settings  
AUTO  
DARK  
Use AUTO for normal documents.  
Use DARK for faint documents.  
1 Load the document(s).  
The document must be loaded before  
the resolution and contrast can be  
adjusted.  
RESOLUTION/  
Display:  
STANDARD :AUTO  
RECEPTION MODE  
2 Press  
one or more times  
until the desired resolution and  
contrast settings appear in the display.  
The first time you move through the list  
of resolution settings, the contrast  
setting AUTO will appear next to each  
resolution setting. The second time you  
move through the list, the contrast  
setting DARK will appear.  
FINE  
:AUTO  
SUPER FINE :AUTO  
HALF TONE :AUTO  
STANDARD :DARK  
HALF TONE :DARK  
Note: In order to transmit in SUPER FINE resolution, the receiving fax machine  
must also have that resolution. If it doesnt, your machine will automatically step  
down to the next best available setting.  
46  
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Sending a Fax by Normal Dialing  
Sending a Fax by Normal Dialing  
SPEAKER  
With Normal Dialing, you pick up the handset (or press  
pressing the number keys.  
) and dial by  
If a person answers, you can talk with them through the handset before  
SPEAKER  
sending the fax. (If you pressed  
talk.)  
, you must pick up the handset to  
Normal Dialing allows you to listen to the line and make sure the other fax  
machine is responding.  
1 Load the document(s).  
RESOLUTION/  
RECEPTION MODE  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
SPEAKER  
SPEAKER  
2 Pick up the handset or press  
Listen for the dial tone.  
.
or  
ABC  
JKL  
TUV  
DEF  
3 Dial the number of the receiving  
machine by pressing the number keys.  
1
4
2
5
8
3
6
GHI  
MNO  
WXYZ  
PQRS  
7
9
0
DELETE  
REPEAT  
SKIP  
4 Wait for the connection. Depending on the setting of the receiving  
machine, you will either hear a fax tone or the other person will answer.  
If the other party answers, ask them to press their Start key (if you pressed  
SPEAKER  
, pick up the handset to speak with them). This causes the receiving  
machine to issue a fax tone.  
47  
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Sending a Fax by Automatic Dialing  
5 When you hear the fax tone, press START/MEMORY . Replace the handset.  
If the transmission is completed successfully, the fax will beep once.  
If an error occurs, the fax will beep three times and print a Transaction  
Report to inform you of the problem (see page 77).  
Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears  
in the display, remove the document as explained on page 89. (This may  
occur if the other fax machine doesnt respond properly when you attempt to  
send the document.)  
Sending a Fax by Automatic Dialing  
You can store up to 40 fax or phone numbers in the machine for automatic  
dialing. When you store a number, you select a two-digit Speed Dial number  
for it.  
SPEED  
Auto-dial numbers are dialed by pressing  
, entering the two-digit  
START/MEMORY  
Speed Dial number, and then pressing  
.
You can also search for an auto-dial number by pressing  
or  
until  
START/MEMORY  
the desired number appears in the display, and then  
to dial it.  
Storing fax and phone numbers for automatic dialing  
Display:  
FUNCTION  
1 Press  
once and  
once.  
<NEW NUMBER>  
48  
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Sending a Fax by Automatic Dialing  
2 If you know the Speed Dial number that  
you want to use, enter that number (for  
ENTER FAX #  
example, press  
Dial 01).  
for Speed  
0
1
Any number from 01 to 40 can  
be selected as a Speed Dial  
number. The number must be 2  
digits long (01, 02, 10, etc.).  
Otherwise, press  
once.  
3 Enter the fax or voice number by pressing the number keys.  
(Note: A space cannot be entered.)  
SPEAKER  
To clear a mistake, press  
.
If a pause is required between any of the digits to access a special service  
FUNCTION  
or an outside line, press  
. The pause appears as a hyphen (two  
seconds per pause). Several pauses can be entered in a row.  
START/MEMORY  
4 Press  
.
5 Enter a name by pressing number keys for each letter as shown in the  
chart below. Up to 15 characters can be entered. (If you do not wish to  
enter a name, go directly to Step 6.)  
Example: SHARP = 7777 44 2 777  
7
G =  
N =  
O =  
P =  
Q =  
R =  
S =  
T =  
U =  
V =  
W =  
SPACE =  
A =  
B =  
C =  
D =  
H =  
I =  
J =  
K =  
L =  
X =  
Y =  
Z =  
E =  
F =  
M =  
To enter two letters in succession that require the same key, press  
after entering the first letter.  
49  
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Sending a Fax by Automatic Dialing  
To enter a lower case letter, continue pressing the key for the letter until the  
lower case letter appears. To enter one of the following symbols, press  
or  
repeatedly: . / ! " # $ % & ( )  
+
+ , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (  
START/MEMORY  
6 Press  
.
If you selected a Speed Dial number in Step 2, the display will briefly  
show STORED, and then <NEW NUMBER>. Go to Step 7.  
If you did not select a Speed Dial number in Step 2, the display will show  
the next available Speed Dial number. If that number is acceptable,  
START/MEMORY  
press  
and go to Step 7. If not, enter the desired two digit  
number, press START/MEMORY , and go to Step 7.  
STOP  
7 Return to Step 2 to store another number, or press  
the date and time display.  
to return to  
Note: The fax machine uses a lithium battery to keep automatic dialing numbers  
and other programmed information in memory when the power is turned off.  
Battery power is consumed primarily when the power is off. With the power kept  
continuously off, the life of the battery is about 5 years. If the battery dies, have  
your dealer or retailer replace it. Do not try to replace it yourself.  
Editing and clearing auto-dial numbers  
If you need to make changes to a previously stored auto-dial number, or clear  
a number, follow these steps:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
<NEW NUMBER>  
2 Enter the 2-digit Speed Dial number that you wish to edit or clear (for  
example, press for Speed Dial 01), or press or until  
the number you wish to edit or clear appears in the display.  
0
1
3 Press  
50  
.
1=EDIT, 2=CLEAR  
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Sending a Fax by Automatic Dialing  
4 Select EDIT or CLEAR:  
EDIT: CLEAR:  
1
2
If you selected CLEAR, go to Step 8.  
5 If you selected EDIT, make the desired changes to the number.  
Press or to move the cursor to the digit or digits you wish to  
change, and then enter the new digit. The new digit will replace the old  
digit.  
If you do not wish to change the number, go directly to Step 6.  
START/MEMORY  
6 Press  
.
7 Make the desired changes to the name.  
Press  
or  
to move the cursor to the letter or letters you wish to  
change, and then press the appropriate number key repeatedly until the  
desired letter appears (see Step 5 on page 49). The new letter will replace  
the old letter.  
If you do not wish to change the name, go directly to Step 8.  
START/MEMORY  
8 Press  
.
STOP  
9 Return to Step 2 to edit or clear another number, or press  
return to the date and time display.  
to  
51  
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Sending a Fax by Automatic Dialing  
Dialing an auto-dial number with the SPEED key  
1 If you are sending a fax, load the  
document(s).  
RESOLUTION/  
RECEPTION MODE  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
SPEED  
2 Press  
press  
and then enter the 2-digit Speed Dial number (for example,  
).  
1
0
3 Check the display. If the name or number shown is correct, press  
STOP  
START/MEMORY . (If not, press  
and repeat Step 2.)  
If the transmission is completed successfully, the fax will beep once.  
If an error occurs, the fax will beep three times and print a Transaction  
Report to inform you of the problem (see page 77).  
Using a Speed Dial number for a voice call  
SPEED  
To use a Speed Dial number for a voice call, lift the handset, press  
,
and enter the Speed Dial number.  
52  
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Sending a Fax by Automatic Dialing  
Searching for an auto-dial number  
If you dont remember the Speed Dial number in which you have stored a full  
fax or phone number, follow these steps to search for the number.  
1 If you are sending a fax, load the  
document(s).  
RESOLUTION/  
RECEPTION MODE  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Press  
(or  
) until the name of the other party appears in the  
display (if no name was stored, the number will appear).  
3 If you are sending a fax, press START/MEMORY . Dialing and transmission  
begins.  
If the transmission is completed successfully, the fax will beep once.  
If an error occurs, the fax will beep three times and print a Transaction  
Report to inform you of the problem (see page 77).  
If you are making a phone call, lift the handset. Dialing begins.  
53  
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Sending a Fax by Automatic Dialing  
Sending a fax by Direct Keypad Dialing  
You can also enter a full number with the number keys and then press the  
START/MEMORY  
key to begin dialing. You can use this method to dial a full  
number when you don't need to speak to the other party before faxing.  
1 Load the document(s).  
RESOLUTION/  
RECEPTION MODE  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Enter the number of the receiving machine by pressing the number  
keys.  
If a pause is required between any of the digits to access a special service  
FUNCTION  
or an outside line, press  
. The pause will appear as a hyphen (two  
seconds per pause). Several pauses can be entered in a row.  
3 Check the display. If the number of the receiving machine shown is  
START/MEMORY  
correct, press  
.
STOP  
If the number is not correct, press  
to backspace and clear one digit  
at a time, and then re-enter the correct digit(s).  
54  
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Sending a Fax by Automatic Dialing  
Redial  
You can automatically redial the last number dialed. This procedure can be  
used to send a fax or make a phone call.  
1 If you are sending a fax, load the  
document(s).  
RESOLUTION/  
RECEPTION MODE  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Press  
once. <REDIAL> appears in the display, followed by the last  
number dialed. Make sure the number that appears is the number you  
wish to dial.  
3 If you are sending a fax, press START/MEMORY . Dialing and transmission  
begins.  
If you are making a phone call, lift the handset. Dialing begins.  
Note:  
If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in  
the display, remove the document as explained on page 89. (This may occur if  
the other fax machine doesnt respond properly when you attempt to send the  
document.)  
Automatic redialing  
If you use automatic dialing (including Direct Keypad Dialing) to send a fax  
and the line is busy, the fax machine will automatically redial the number. The  
fax machine will make three redial attempts at an interval of five minutes.  
During this time, RECALLING will appear in the display, followed by a two-digit  
number assigned to the fax job. You will not be able to dial any other locations  
while the message appears.  
55  
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Sending a Fax by Automatic Dialing  
STOP  
To stop automatic redialing, press  
.
Under certain conditions (for example if a person answers the call on a  
telephone), automatic redialing may stop before three redialing attempts  
are made.  
Error Correction Mode  
The fax machine is set to automatically correct any distortions in a  
transmission due to noise on the telephone line before printing at the  
receiving end. This function is called Error Correction Mode (ECM). ECM is  
effective for both transmissions and receptions, and is only effective when the  
other fax machine has ECM as well.  
When there is considerable noise on the line, you may find that transmission  
with ECM turned on takes longer than normal. If you prefer a faster  
transmission time, you can try turning ECM off.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
6 times.  
ECM MODE  
once.  
1=YES, 2=NO  
The display briefly shows  
your selection, then:  
4 Press  
to select YES, or  
to  
1
2
select NO.  
DAY LIGHT SAVE  
STOP  
5 Press  
to return to the date and  
time display.  
56  
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Sending a Fax From Memory  
Sending a Fax From Memory  
You can scan a document into the faxs memory and send the document from  
memory. This increases transmission speed and allows you to send a fax to  
multiple destinations in a single operation. After transmission, the document is  
automatically cleared from memory.  
Broadcasting (sending a fax to multiple destinations)  
This function allows you to send the same fax to as many as 20 different  
locations in just one operation.  
When sending to multiple locations, only auto-dial numbers can be used to  
dial the numbers of the receiving machines.  
1 Load the document(s).  
RESOLUTION/  
RECEPTION MODE  
If desired, press  
to set the  
resolution and/or contrast.  
START/MEMORY  
2 Press  
.
3 Select a destination using one of the following methods:  
SPEED  
Press  
and enter a 2-digit Speed Dial number.  
Press  
(or ) until the name of the number appears in the display  
(if no name was stored, the number will appear).  
4 Press  
to select the number.  
5 Repeat Steps 3 and 4 for each of the other locations to which you wish  
to send the fax (maximum of 20).  
To check your selected locations, press  
to scroll through them. To  
STOP  
delete a location, scroll to the location and then press  
.
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Sending a Fax From Memory  
START/MEMORY  
6 When you are ready to begin transmission, press  
.
A Transaction Report is automatically printed out after Broadcasting is  
completed. Check the "Note" column of the report to see if any of the  
locations are marked "Busy" or have a communication error code. If so,  
send the document to those locations again.  
Memory transmission  
You can also send a fax through memory when sending to a single location.  
This is convenient when sending to locations where the line is often busy, as it  
saves you from waiting to pick up the original document and frees the feeder  
for other operations.  
To send a fax through memory, load the document, press START/MEMORY , and  
then dial using one of the following methods:  
START/MEMORY  
Press the number keys to enter the fax number and then press  
.
SPEED  
START/MEMORY  
START/MEMORY  
START/MEMORY  
Press  
Press  
, enter a 2-digit Speed Dial number, and press  
repeatedly to select an auto-dial number and press  
once to select the last number dialed and press  
.
.
Press  
.
If the memory becomes full...  
If the memory becomes full while the document is being scanned, MEMORY  
IS FULL and SEE MANUAL will alternately appear in the display.  
START/MEMORY  
Press  
if you want to transmit the pages which have been  
stored up to that point in memory. The remaining pages will be ejected from  
the feeder. After transmission, the memory will be cleared and you can  
transmit the remaining pages. You will also need to transmit the page which  
was being scanned when the memory filled up.  
STOP  
Press  
if you want to cancel the entire transmission.  
58  
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4. Receiving Faxes  
Using FAX Mode  
To select FAX mode, press  
RESOLUTION/  
RECEPTION MODE  
until the arrow  
in the display points to FAX.  
RESOLUTION/  
TEL FAX  
TAD  
RECEPTION MODE  
When the reception mode is set to FAX, the fax machine will automatically  
answer all calls on four rings and receive incoming faxes.  
If you pick up the handset before the machine answers, you can talk to the  
other party and/or receive a fax as explained in Using TEL Mode on page  
60.  
4 rings  
Fax reception  
Changing the number of rings  
If desired, you can change the number of rings on which the fax machine  
answers incoming calls in FAX mode. Any number from 2 to 5 can be  
selected.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
59  
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Using TEL Mode  
2 Press  
3 Press  
once.  
once.  
NUMBER OF RING  
ENTER (2-5) (4)  
The display briefly shows  
your selection, then:  
4 Enter the desired number of rings (any  
number from 2 to 5).  
TRANSACTION  
Example: 3 rings  
3
STOP  
5 Press  
to return to the date and time display.  
Note: If you are using Distinctive Ring, the fax machine will answer calls after two  
rings regardless of the above setting.  
Using TEL Mode  
To select TEL mode, press  
RESOLUTION/  
RECEPTION MODE  
until the arrow  
in the display points to TEL.  
TEL FAX  
TAD  
RESOLUTION/  
RECEPTION MODE  
When the reception mode is set to TEL, you must answer all calls by picking  
up the fax machines handset or an extension phone connected to the same  
line.  
60  
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Using TEL Mode  
Answering with the faxs handset  
1 When the fax machine rings, pick up  
the handset.  
2 If you hear a fax tone, wait until the  
Beep  
display shows RECEIVING and then  
replace the handset.  
RECEIVING  
Note: If you have set the Fax Signal Receive setting  
START/MEMORY  
to NO, press  
to begin reception.  
3 If the other party first speaks with you  
and then wants to send a fax, press  
START/MEMORY  
RECEIVING  
START/MEMORY  
after speaking. (Press  
before the sender presses their Start  
key.)  
When RECEIVING appears in the  
display, hang up.  
Answering on an extension phone connected to the  
same line  
1 Answer the extension phone when it  
rings.  
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Using TEL Mode  
2 If you hear a soft fax tone, wait until your fax responds (you will hear  
pronounced, high-pitched tones), then hang up.  
Beep  
Pronounced, high-pitched  
tones  
3 If the fax doesn't respond, or if the other party first talks to you and then  
wants to send a fax, set the phone done (do not hang up), walk over to  
START/MEMORY  
the fax, lift the faxs handset, and press  
.
The above step is necessary if you have set the Fax Signal Receive setting  
to NO.  
Putting a call on hold  
PLAY/  
To put the other party on hold during a phone conversation, press  
.
HOLD  
When this is done, they cannot hear you. You can put the handset back in the  
cradle without breaking the connection. When you are ready to speak with the  
other party again, pick up the handset. If you did not put the handset back in  
PLAY/  
the cradle, press  
again to resume conversation.  
HOLD  
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Optional Reception Settings  
Optional Reception Settings  
Fax Signal Receive  
Your fax will automatically begin reception if you hear a soft fax tone after  
answering a call on your fax or an extension phone. If you use a computer fax  
modem to send documents on the same line, you must turn this function off in  
order to prevent your fax from mistakenly attempting to receive documents  
from the computer fax modem. Follow the steps below to change the setting.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
4 times.  
FAX SIGNAL RX  
once.  
1=YES, 2=NO  
The display briefly shows  
your selection, then:  
4 Press  
to turn on the function, or  
1
to turn it off.  
CALLER-ID  
2
STOP  
5 Press  
to return to the date and time display.  
Reception Ratio  
The fax has been set at the factory to automatically reduce the size of  
received documents to fit the size of the printing paper. This ensures that data  
on the edges of the document are not cut off. If desired, you can turn this  
function off and have received documents printed at full size.  
If a document is too long to fit on the printing paper, the remainder will be printed on  
a second page. In this case, the cut-off point may occur in the middle of a line.  
Automatic reduction may not be possible if the received document is too large,  
contains too many fine graphics or images, or is sent at high resolution. In this  
case, the remainder of the document will be printed on a second page.  
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Substitute Reception to Memory  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
4 times.  
RECEIVE RATIO  
1=AUTO, 2=100%  
once.  
The display briefly shows  
your selection, then:  
4 Press  
to select AUTO, or  
to  
1
2
select 100%.  
PRINT CONTRAST  
STOP  
5 Press  
to return to the date and time display.  
Substitute Reception to Memory  
In situations where printing is not possible, such as when your fax runs out of  
paper, the imaging film needs replacement, or the paper jams, incoming faxes  
will be received to memory.  
When you have received a document in memory, FAX RX IN MEMORY will  
appear in the display, alternating with ADD PAPER & PRESS START KEY or  
CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper  
(and press START/MEMORY ), replace the imaging film, or clear the jam, the stored  
documents will automatically print out.  
If you received documents in memory because the fax ran out of paper, be  
sure to add paper which is the same size as the paper previously used. If  
not, the document print-out size may not match the size of the printing  
paper.  
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5. Making Copies  
Your fax machine can also be used to make copies. Single and multiple copies  
(up to 99 per original) can be made, enabling your fax to double as a  
convenience office copier.  
1 Load the document(s) face down.  
(Maximum of 10 pages.)  
RESOLUTION/  
RECEPTION MODE  
If desired, press  
to set the  
resolution and/or contrast.  
(The default resolution setting for  
copying is FINE.)  
READY TO SEND  
2 If desired, select an enlarge/reduce setting, and/or select the number of  
copies per original:  
ENLARGE/REDUCE: Press  
or  
until the desired setting appears  
in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and  
AUTO. (The default setting is 100%.)  
Example: Press  
twice  
RATIO: 125%  
Number of copies per original: Press the number keys to enter a number  
from 1 to 99. (The default setting is 1.)  
5
Example: Press  
for five copies  
5
COPY/HELP/POLL  
3 When you are ready to begin copying, press  
If MEMORY IS FULL appears...  
.
If the memory becomes full while a document is being scanned, MEMORY IS  
FULL and SEE MANUAL will alternately appear in the display and the  
document will automatically feed out. This may happen if the resolution is set  
to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are  
making more than one copy per original. To avoid using memory, use  
STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting,  
and make only one copy per original.  
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Making Copies  
Copy Cut-off  
When making a copy of a document that is longer than the printing paper, use  
the copy cut-off setting to select whether the remaining part of the document  
will be cut off or printed on a second page. The initial setting is YES (cut off  
the remainder). To change the setting, follow the steps below.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
once.  
COPY CUT-OFF  
1=YES, 2=NO  
once.  
The display briefly shows  
your selection, then:  
4 Press  
to set copy cut-off to YES  
1
(the remaining part of the document  
NUMBER OF RING  
will not be printed), or  
to set copy  
2
cut-off to NO (the remaining part will be  
printed on a second page).  
STOP  
5 Press  
to return to the date and time display.  
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6. Special Functions  
Caller ID (Requires Subscription to Service)  
If you subscribe to a caller identification service from your telephone  
company, you can set your fax machine to display the name and number of  
the caller while the fax rings.  
Important:  
To use this function, you must subscribe to a caller identification service  
from your telephone company. Note that the machine may not be  
compatible with some caller identification services.  
Area Code mode: This step is needed if your telephone exchange cannot  
dial a local phone number (within your calling area code) when the area  
code is dialed with the phone number (see Step 5).  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
CALLER-ID  
2 Press  
3 Press  
once and  
5 times.  
1=YES, 2=NO  
once.  
AREA CODE # MODE  
4 Press  
(YES) to turn on Caller ID.  
1
(To turn off Caller ID, press  
and go  
2
1=SET, 2=CLEAR  
to Step 8.)  
5 Press  
to select SET.  
(To clear a previously set area code,  
press and go to Step 8.)  
1
ENTER AREA CODE  
2
Note: Entering your area code in this step causes it to be automatically removed  
from local numbers in the Caller ID list (page 69). This is only required if you need  
to eliminate dialing of the area code when dialing a local number from the list.  
Example (using the area code 123): If Step 5 is skipped, the Caller ID display will  
show 123-444-1234, and the number that will dial from the Caller ID list is 123-  
444-1234. If the area code 123 is entered in Step 5, the Caller ID display will show  
444-1234, and the number that will dial from the Caller ID list is 444-1234.  
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Caller ID (Requires Subscription to Service)  
6 Enter the three digits of your area code.  
START/MEMORY  
ECM MODE  
7 Press  
8 Press  
to store your area code.  
STOP  
to return to the date and time display.  
How Caller ID operates  
When you receive a call, the name and phone number of the caller will  
alternately appear in the display, beginning just before the second ring. The  
information will continue to be displayed until the line is disconnected.  
Note: Some caller ID services may not provide the name of the caller. In this case,  
only the phone number will appear.  
Display example  
JOHN DOE  
525-8693  
Callers name  
Callers number  
Display messages  
One of the following messages will appear while the fax rings if caller  
information is not available.  
NO SERVICE  
No caller information was received from your telephone  
company. Make sure that the telephone company has  
activated your service.  
CALLER-ID ERROR Noise on the telephone line prevented reception of  
caller information.  
OUT OF AREA  
The call was made from an area which does not have a  
caller identification service, or the callers service is not  
compatible with that of your local phone company.  
PRIVATE CALL  
Caller information was not provided by the telephone  
company at the callers request.  
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Caller ID (Requires Subscription to Service)  
Viewing the Caller ID list  
If you subscribe to a Caller ID service and have turned on the Caller ID  
function, your fax machine will keep information on the most recent 30 calls  
and faxes you have received. You can view this information, which consists of  
the name and number of each caller, in the Caller ID List.  
After you have received 30 calls, each new call will delete the oldest call.  
All calls will be erased if you unplug the fax or a power failure occurs.  
Follow the steps below to view the Caller ID List in the display. If desired, you  
can immediately dial a number when it appears.  
1 Press  
twice.  
or  
<REVIEW CALLS>  
2 Press  
to scroll through the list.  
3 If you want to dial one of the numbers in the list, scroll through the list  
until the number appears in the display.  
Fax: If you want to send a fax, load the  
START/MEMORY  
document and then press  
.
Dialing and transmission begin.  
Fax:  
START/MEMORY  
Voice call: If you want to make a voice  
call, pick up the handset (or press  
SPEAKER  
). Dialing begins automatically.  
Voice  
call:  
SPEAKER  
(If you pressed  
, pick up the  
handset when the other party answers.)  
STOP  
4 Press  
when you have finished viewing the list.  
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Caller ID (Requires Subscription to Service)  
To delete calls from the Caller ID list  
If you want to delete a single call from the caller list, press  
while the call  
appears in the display. If you want to delete all calls from the list, hold  
down for at least 3 seconds while you are viewing any number in the list.  
Priority Call  
With Caller ID turned on, you can set your fax to make a special ringing sound  
when you receive a call from a designated phone number. This lets you know  
immediately who is calling without having to look at the display.  
To use this function, enter the desired phone number by following the steps  
below (only one phone number can be entered).  
FUNCTION  
Display:  
1 Press  
2 Press  
3 Press  
once and  
3 times.  
ENTRY MODE  
PRIORITY #  
once and  
once.  
once.  
1=SET, 2=CLEAR  
4 Press  
to store a number.  
1
(To clear a previously stored number, press  
and go to Step 6.)  
2
5 Enter the number by pressing the number keys (max. 20 digits).  
START/MEMORY  
6 Press  
to store (or clear) the  
OWN NUMBER SET  
number.  
STOP  
7 Press  
to return to the date and time display.  
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Caller ID (Requires Subscription to Service)  
Blocking voice calls  
With Caller ID turned on, you can use the Anti Junk Fax function described in  
Blocking Reception of Unwanted Faxes in this chapter to block voice calls as  
well as faxes from your specified Anti Junk Number.  
In this case, when a voice call or a fax transmission comes in from the number  
you have specified as a "Junk Number", your fax will break the connection as  
soon as it receives the calling phone number from the caller ID service (before  
the second ring).  
To use this function, enter the number that you wish to block as explained in  
Blocking Reception of Unwanted Faxes (see page 73). Only one number can  
be blocked.  
Note: This function cannot be used if you are using the Distinctive Ring function.  
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Distinctive Ring (Requires Subscription to Service)  
Distinctive Ring (Requires Subscription to  
Service)  
Important:  
To use distinctive ring, you must subscribe to a distinctive ring  
service from your local phone company.  
Your fax machine may not be compatible with some distinctive ring  
services.  
Distinctive ring is a service offered by some local telephone companies  
whereby they assign an additional second number to your regular single line.  
The second number rings differently from your normal number.  
If you subscribe to a distinctive ring service, you can set the fax machine to  
automatically answer when your second number is called. This allows you to  
use the second number as an exclusive fax number. To have your fax  
automatically answer when your second number is called, follow the steps  
below:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
2 Press  
3 Press  
once and  
3 times.  
DISTINCTIVE  
once.  
4 Press a number from 1 to 3 to select the ring pattern below that matches  
your second numbers ring pattern. Or, press 4 to have your fax  
automatically answer your normal telephone number. Press 5 to turn off  
the distinctive ring function.  
RING PATTERN 1  
RING PATTERN 2  
RING PATTERN 3  
STANDARD RING  
OFF SETTING  
Two short rings  
1
One short, one long, and one short ring  
Two short rings and one long ring  
Your standard (normal) ring pattern  
Turn distinctive ring off  
2
3
4
5
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Blocking Reception of Unwanted Faxes  
The display briefly shows  
your selection, then:  
FAX SIGNAL RX  
STOP  
5 Press  
to return to the date and time display.  
RESOLUTION/  
TEL FAX  
TAD  
RECEPTION MODE  
6 Set the reception mode to FAX.  
When using distinctive ring, you must set the reception mode of your fax  
machine to FAX. When your designated fax number is dialed, your fax will  
automatically answer and begin reception after two rings. Note that other  
devices on the same line will also ring until your fax answers. If one of your  
other numbers is dialed, the fax will ring; however, it will not answer.  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from a party  
that you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, follow the steps below to enter the fax number from which  
you do not wish to receive faxes. One fax number can be entered.  
FUNCTION  
Display:  
ENTRY MODE  
1 Press  
2 Press  
3 Press  
once and  
3 times.  
once and  
twice.  
ANTI JUNK #  
once.  
1=SET, 2=CLEAR  
4 Press  
to store an Anti Junk number, or  
to clear a previously  
1
2
stored number (if you are clearing a number, go to Step 6).  
5 Enter the fax number by pressing the number keys (max. 20 digits).  
STOP  
START/MEMORY  
6 Press  
and then press  
to return to the date and time  
display.  
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Polling (Requesting a Fax Transmission)  
Polling allows you to call another fax machine and have it send a document  
(previously loaded in its feeder) to your machine without assistance from the  
operator of the other machine.  
Hint: Polling is useful when you want the receiving fax machine, not the  
transmitting fax machine, to bear the cost of the call.  
1 Dial the fax machine you want to poll  
using one of the following methods:  
Enter the full number using the numeric keys.  
Pick up the handset (or press SPEAKER ) and dial the full number. Wait for the  
fax answerback tone.  
If the number has been stored for automatic dialling, press  
or  
until the name (or number) of the other party appears in the display.  
COPY/HELP/POLL  
2 Press  
.
If you used the handset, replace it when POLLING appears in the display.  
Reception will begin.  
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7. Printing Lists  
You can print lists showing settings and information entered in the fax  
machine. The lists are described below. To print a list, follow these steps.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
4 Press  
once and  
twice.  
LISTING MODE  
once.  
or  
TEL # LIST  
until the desired list appears in the display.  
once.  
PRESS START KEY  
START/MEMORY  
5 Press  
to print the list.  
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Printing Lists  
Telephone Number List  
This list shows the fax and phone numbers that have been stored for  
automatic dialing.  
Setup List  
This list shows your current selections for the FUNCTION key settings. The  
list also shows your name and fax/telephone number as entered in the  
machine, and a sample of the header printed at the top of every page you  
transmit (HEADER PRINT).  
Message List  
This list shows information about the messages currently recorded in the  
answering system, including the date and time each messages was recorded,  
the length, and the type.  
Caller-ID List  
This list shows information about your 30 most recent calls. (This list is only  
available if you are using the Caller ID function.)  
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Printing Lists  
Transaction Report  
This report is printed out automatically after an operation is completed to  
allow you to check the result. Your fax machine is set at the factory to print out  
the report only when an error occurs.  
The Transaction report cannot be printed on demand.  
Headings in Transaction Report  
SENDER/  
RECEIVER  
The name or fax number of the other machine involved in the  
transaction. If that machine does not have an ID function, the  
communication mode will appear (for example, "G3").  
START  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
TX/RX TIME  
PAGES  
NOTE  
(One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure.)  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
JAM - The printing paper or document jammed, preventing  
the transaction.  
BUSY - The fax was not sent because the line was busy.  
COM.E-X - (Where Xis a number.) A telephone line error  
prevented the transaction. See Line error on page 82.  
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder, or  
the other machine requested transmission using a function  
which your fax machine does not have. If you were  
attempting to fax, make sure a document is in the feeder. If  
you were receiving, contact the faxing party to see how they  
are trying to send to you.  
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Printing Lists  
Transaction Report print condition  
You can change the condition under which a Transaction Report is printed out.  
Follow the steps below.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
once.  
TRANSACTION  
once.  
1:ALWAYS PRINT  
(Selections appear alternately)  
4 Press a number from  
to  
to select the condition for printing.  
1
5
1
ALWAYS PRINT  
A report will be printed after each  
transmission, reception, or error.  
2
3
ERROR/MEMORY  
SEND ONLY  
A report will be printed after an error or a  
memory operation.  
A report will be printed after each  
transmission.  
4
5
ERROR ONLY  
NEVER PRINT  
A report will be printed only when an error  
occurs.  
A report will never be printed.  
The display briefly shows  
your selection, then:  
DIAL MODE  
STOP  
5 Press  
to return to the date and time display.  
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8. Maintenance  
Print head  
Clean the print head frequently to ensure optimum printing performance.  
Note: Remove the paper from the paper tray before cleaning the print head.  
1 Unplug the power cord, and open the  
operation panel (press ).  
2
1
2 Take the imaging film out of the print  
compartment and place it on a sheet of  
paper.  
3 Wipe the print head with isopropyl  
alcohol or denatured alcohol.  
Caution!  
Do not use benzene or thinner. Avoid  
touching the print head with hard  
objects.  
The print head may be hot if your fax  
machine has just received a large  
number of documents. If this is the  
case, allow the print head to cool prior  
to cleaning.  
Print head  
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Maintenance  
4 Place the imaging film back in the print  
compartment.  
5 Rotate the front gear until the film is taut, and then close the operation  
panel (press down on both sides to make sure it clicks into place).  
Scanning glass and rollers  
Clean the scanning glass and rollers frequently to ensure the quality of  
transmitted images and copies.  
Note: Remove the paper from the paper tray before cleaning the scanning  
glass and rollers.  
1 Open the operation panel (press ).  
2
1
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Maintenance  
2 Flip up the green levers on each side of  
the white roller.  
3 Wipe the scanning glass (under the  
white roller) and rollers with a cotton  
swab.  
Make sure that all dirt and stains (such  
as correcting fluid) are removed. Dirt  
and stains will cause vertical lines on  
transmitted images and copies.  
If the scanning glass is difficult to clean  
If you find it difficult to remove dirt from the scanning glass, you can try moistening  
the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol  
gets on the rollers.  
4 Flip down the green levers on each side of the white roller. Rotate the  
front gear until the film is taut, and then close the operation panel (press  
down on both sides to make sure it clicks into place).  
The housing  
Wipe the external parts and surface of the machine with a dry cloth.  
Caution!  
Do not use benzene or thinner. These solvents may damage or discolor the  
machine.  
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9. Troubleshooting  
Problems and Solutions  
If you have any problems with your fax, first refer to the following  
troubleshooting guide. If you cannot solve the problem, call Sharp's Customer  
Assistance Center at 1-800-BE SHARP.  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display.  
Try the transaction again. If the error persists, check  
the following:  
Check the connection. The cord from the TEL.  
LINE jack to the wall jack should be no longer than  
six feet.  
Make sure there are no modem devices sharing the  
same telephone line.  
Check with the other party to make sure their fax  
machine is functioning properly.  
Have your telephone line checked for line noise.  
Try connecting the fax machine to a different  
telephone line.  
If the problem still occurs, your fax machine may  
need service.  
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Problems and Solutions  
Dialing and transmission problems  
Problem  
Solution  
No dial tone when you  
pick up the handset or  
press the SPEAKER key.  
Make sure the handset cord is connected to the  
correct jack. See Connecting the handset on page  
10.  
Dialing is not possible.  
Make sure the power cord is properly plugged into  
a power outlet.  
Make sure that the telephone line is properly  
connected to both the TEL. LINE jack and the wall  
jack.  
Make sure that the fax machine is set to the correct  
dialing mode for your telephone line. See Dial  
mode on page 11.  
The power is on, but no  
transmission takes place.  
Make sure that the receiving machine has paper.  
If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
Check the display for error messages.  
Pick up the handset and check for a dial tone.  
Nothing is printed at the  
receiving end.  
Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
Noise on the telephone line may cause distortion.  
Try sending the document again.  
Make a copy of the document on your fax machine.  
If the copy is also distorted, your fax machine may  
need service.  
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Problems and Solutions  
Reception and copying problems  
Problem  
Solution  
The fax machine doesn't  
receive documents  
automatically.  
Make sure that the reception mode is set to FAX. If  
you subscribe to a distinctive ring service, make  
sure that the Distinctive Ring function is set to the  
correct ring pattern. If you do not subscribe to a  
distinctive ring service, make sure that Distinctive  
Ring is set to OFF SETTING. (See Distinctive Ring  
on page 72.)  
The printing paper comes Make sure that the document is loaded properly in  
out blank when you try to  
receive a document.  
the feeder of the transmitting machine. Make a  
copy or print a report to confirm the printing ability  
of your machine.  
General print quality is  
poor.  
It is important to select a paper that is appropriate  
for the thermal transfer printer in your fax. We  
recommend using laser quality paper that has a  
very smooth finish. Copier paper will work, but it  
sometimes tends to yield a lighter print quality.  
The received document is Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax  
machine may need service. Make a copy or print a  
report to check your machines printing ability.  
Received images are  
distorted.  
Noise on the telephone line may cause distortion.  
Have the other party try sending the document  
again.  
The print head may be dirty. See Print head on  
page 79.  
Make a copy or print a report on your fax machine.  
If the copy or report is also distorted, your fax  
machine may need service.  
A received document or  
copy prints out in strips.  
Make sure the operation panel is completely closed  
(press down on both sides of the panel).  
84  
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Problems and Solutions  
The quality of copies is  
poor and/or dark vertical  
lines appear.  
Any dirt or material on the scanning glass will  
cause spots to appear on copies and transmitted  
faxes. Clean the scanning glass as explained on  
page 80.  
Reception/copying is  
interrupted.  
If reception or copying takes place continuously for  
a long time, the print head may overheat. Turn off  
the power and let it cool down. If overheating  
frequently occurs, try changing the print contrast  
setting to LIGHT (see page 16).  
Dark vertical lines appear Try changing the print contrast setting to LIGHT  
on copies and received  
faxes.  
(see page 16).  
General problems  
Problem  
Solution  
Auto-dial numbers cannot Make sure the fax is plugged in and the imaging  
be stored in the fax.  
film has been loaded. (Auto-dial numbers cannot  
be stored if the imaging film has not been loaded.)  
See Loading the Imaging Film in Chapter 1.  
Nothing appears in the  
display.  
Make sure the power cord is properly plugged into  
a power outlet.  
Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
If a beep sound is not made when you press the  
keys, unplug the power cord and then plug it in  
again several seconds later.  
Automatic document  
feeding does not work for  
transmission or copying.  
Check the size and weight of the document (see  
Transmittable Documents on page 43).  
85  
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Messages and Signals  
Messages and Signals  
Display messages  
Note: If you have turned on the Caller ID function, see page 68 for display  
messages related to Caller ID.  
ADD PAPER & /  
PRESS START KEY  
(alternating messages)  
Check the printing paper. If the tray is empty, add  
paper and then press the START/MEMORY key. If  
there is paper in the tray, make sure it is inserted  
correctly (take out the stack, align the edges evenly,  
and then reinsert it in the tray) and then press the  
START/MEMORY key.  
CHECK FILM/  
CHECK COVER/  
CHECK PAPER JAM  
(alternating messages)  
These alternating messages appear when there is a  
problem in the print compartment that prevents  
printing. Check to see if the imaging film is not loaded  
properly or if it has been used up and needs  
replacement. Make sure the operation panel is  
completely closed (press down on both sides). If a  
paper jam has occurred, clear the jam as explained in  
the following section, Clearing Paper Jams.  
CHECK PAPER SIZE  
DOCUMENT JAMMED  
The paper size setting is incorrect. Change the paper  
size setting as explained on page 16.  
The original document is jammed. See the following  
section, Clearing Paper Jams. Document jams will  
occur if you load more than 10 pages at once or load  
documents that are too thick (see page 43). The  
document may also jam if the receiving machine  
doesnt respond properly when you attempt to send a  
fax.  
FAX RX IN MEMORY  
A fax has been received in memory because the  
imaging film needs replacement, you have run out of  
printing paper, or the paper is jammed. The fax will  
print out automatically when the problem is fixed.  
FUNCTION MODE  
LINE ERROR  
The FUNCTION key has been pressed.  
Transmission or reception was not successful. Press  
the STOP key to clear the message and then try  
again. If the error persists, see Line Error on page 82.  
86  
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Messages and Signals  
MEMORY IS FULL/  
SEE MANUAL  
(alternating messages)  
The memory is full. You may have too many  
messages recorded in the answering system. To  
erase messages, see page 28.  
This message may also occur during fax reception if  
too much data is received before the pages can be  
printed out. If faxes have been received to memory  
because printing is not possible (an additional  
message will indicate the problem), resolve the  
problem so that printing can continue (see Substitute  
Reception to Memory on page 64).  
If you are attempting to transmit from memory, see If  
the memory becomes full on page 58.  
If you are copying, see If MEMORY IS FULL appears  
on page 65.  
MEMORY PRINTING  
NO DATA  
The fax is preparing to or printing out a document  
from memory.  
This appears if you attempt to search for an auto-dial  
number when none have been stored.  
OFF HOOK  
This appears if you forgot to replace the handset after  
using it to dial and send a fax. Replace the handset or  
press the STOP key to clear the message.  
ON HOOK DIAL  
OVER HEAT  
The SPEAKER key has been pressed and the fax  
machine is waiting for you to dial.  
The print head has overheated. Operation can be  
continued after it cools. If overheating frequently  
occurs, try changing the print contrast setting to  
LIGHT (see page 16).  
PRINT HEAD FAIL/  
The print head has failed and requires service.  
YOU NEED SERVICE  
(alternating messages)  
READY TO SEND  
RECALLING  
A document has been loaded and the fax machine is  
waiting for you to begin faxing or copying.  
This appears if you attempt to send a fax by  
automatic dialing and the line is busy or the receiving  
fax machine does not answer. Your fax machine will  
automatically reattempt the call. (See Automatic  
redialing on page 55.)  
87  
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Messages and Signals  
T.A.D. TRANSFER  
TOTAL MSGS:XX  
The answering system's transfer function has been  
turned on (see page 32).  
This indicates that you have received messages in  
the answering system. XXis the number of  
messages.  
TOTAL PAGE(S) 01  
Number of pages transmitted, received, or copied.  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that the handset is off hook.  
88  
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Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
If the original document doesnt feed properly during transmission or copying,  
or DOCUMENT JAMMED appears in the display, first try pressing  
START/MEMORY . If the document doesn't feed out, remove it as explained below.  
Important:  
Do not try to remove a jammed document without releasing it as explained  
below. This may damage the feeder mechanism.  
1 Press and slowly open the operation  
panel until it is half open.  
2
1
2 Flip up the green levers on each side of  
the white roller.  
3 Gently and remove the document.  
Be careful not to tear the document.  
89  
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Clearing Paper Jams  
4 Flip down the green levers on each side of the white roller. Rotate the  
front gear until the film is taut, and then close the operation panel (press  
down on both sides to make sure it clicks into place).  
Clearing jammed printing paper  
1 Open the operation panel (press ).  
2
1
2 Gently pull the jammed paper out of  
the machine, making sure no torn  
pieces of paper remain in the print  
compartment or rollers.  
3 Rotate the front gear until the film is taut, and then close the operation  
panel (press down on both sides to make sure it clicks into place).  
90  
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Ordering Parts  
Ordering Parts  
To order parts, contact the parts distribution center located nearest  
you. When ordering a part, use the part order number shown below.  
Operation manual  
Setup Guide  
Handset cord  
Telephone line cord  
Hand set  
TINSE4356XHTZ  
TCADZ3598XHZZ  
QCNWG209BXHOW  
QCNWG208BXHZZ  
DUNTK468BXHFW  
CPLTP3183XHR7  
LPLTP3184XHZZ  
Paper tray  
Paper tray extension  
Gears  
CGERH2566XH01  
NGERH2568XHZZ  
Part distribution centers  
Tritronics, Inc.  
1306 Continental Drive  
Abingdon, MD 21009  
Tel: 1-800-638-3328  
Fax: 1-800-888-FAXD  
Tritronics, Inc.  
Tel:1-800-365-8030  
1015 NW 52nd Street  
Ft. Lauderdale, FL 33309  
Fax: 1-800-999-FAXD  
Fox International, Ltd.  
23600 Aurora Road  
Tel: 1-800-321-6993  
Fax: 1-800-445-7991  
Bedford Heights, OH 44146  
Andrews Electronics  
25158 Avenue Stanford  
Santa Clarita, CA 91355  
Tel: 1-800-274-4666  
Fax: 1-805-295-5126  
Sharp Accessories and  
Supply Center  
Tel: 1-800-642-2122  
2130 Townline Road  
Peoria, IL 61615  
91  
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FCC Regulatory Information  
FCC Regulatory Information  
This equipment complies with Part 68 of the FCC rules and the requirements adopted  
by the ACTA. On the rear of this equipment is a label that contains, among other  
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this  
number must be provided to the telephone company.  
A plug and jack used to connect this equipment to the premises wiring and telephone  
network must comply with the applicable FCC Part 68 rules and requirements adopted  
by the ACTA. A compliant telephone cord and modular plug is provided with this  
product. It is designed to be connected to a compatible modular jack that is also  
compliant. See installation instructions for details. This equipment connects to the  
telephone network through a standard USOC RJ-11C network interface jack.  
The REN is used to determine the number of devices that may be connected to a  
telephone line. Excessive RENs on a telephone line may result in the devices not  
ringing in response to an incoming call. In most but not all areas, the sum of RENs  
should not exceed five (5.0). To be certain of the number of devices that may be  
connected to a line, as determined by the total RENs, contact the local telephone  
company. For products approved after July 23, 2001, the REN for this product is part of  
the product identifier that has the format US:AAAEQ##TXXXX. The digits represented  
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier  
products, the REN is separately shown on the label.  
If this equipment causes harm to the telephone network, the telephone company will  
notify you in advance that temporary discontinuance of service may be required. But if  
advance notice isn't practical, the telephone company will notify the customer as soon  
as possible. Also, you will be advised of your right to file a complaint with the FCC if you  
believe it is necessary.  
The telephone company may make changes in its facilities, equipment, operations or  
procedures that could affect the operation of the equipment. If this happens the  
telephone company will provide advance notice in order for you to make necessary  
modifications to maintain uninterrupted service.  
If trouble is experienced with this equipment, or for repair or warranty information,  
please contact Sharps Customer Assistance Center. The number is 1-877-794-8675. If  
the equipment is causing harm to the telephone network, the telephone company may  
request that you disconnect the equipment until the problem is resolved.  
This equipment may not be used on coin service provided by the telephone company.  
Connection to party line service is subject to state tariffs. Contact the state public utility  
commission, public service commission or corporation commission for information.  
If your home has specially wired alarm equipment connected to the telephone line,  
ensure the installation of this equipment ID does not disable your alarm equipment. If  
you have questions about what will disable alarm equipment, consult your telephone  
company or a qualified installer.  
This equipment is hearing-aid compatible.  
When programming and/or making test calls to emergency numbers:  
Remain on the line and briefly explain to the dispatcher the reason for the call.  
Perform such activities in the off-peak hours, such as early morning or late evening.  
92  
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S H A R P  
Date Revised:  
Date Issued :July. 3. 2001  
.
MATERIAL SAFETY DATA SHEET (1/2)  
MSDS No. B-1026  
Section 1. Product and Company Identification  
Product Name : IMAGING FILM UX-5CR  
Supplier Identification : Sharp Corporation  
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan  
DAINIPPON PRINTING CO. LTD.  
591-2, Kamihirose, Higashikubo, Sayamashi, Saitama, 350-1321 JAPAN  
Manufacturer :  
Emergency telephone number : +81-42-952-9666  
Local suppliers are listed below. Please contact the nearest supplier for additional information.  
(Country)  
U.S.A.  
(Name and Telephone Number)  
Sharp Electronics Corporation  
Telephone number for information: 1-800-237-4277  
Canada  
Sharp Electronics of Canada Ltd.  
Telephone number for information : 905-890-2100  
Emergency telephone number :  
1-800-255-3924  
Section 2. Ingredients  
Ingredients  
Polyethylene terephthalate film 25038-59-9  
CAS No.  
Proportion  
47 ~ 52%  
OSHA PEL ACGIH TLV  
Other  
None  
-
-
Coating layer substances  
Carbon Black  
Ester wax  
Parraffin Wax  
Microcrystalline wax  
Ethylene Vinyl Acetate Copolymer 24937-78-8  
Others  
1333-86-4  
8015-86-9  
8002-74-2  
63231-60-7  
7 ~ 10%  
2 ~ 7%  
10 ~ 14%  
16 ~ 22%  
1 ~ 5%  
3.5 mg/m3 3.5mg/m3  
None  
None  
None  
None  
None  
None  
-
-
-
-
-
-
2.0mg/m3  
-
-
-
1 ~ 6%  
Section 3. Hazardous Identification  
Route(s) of Entry:  
Inhalation?  
NO  
Skin?  
NO  
Ingestion?  
Possible but very unusual  
Signs and Symptoms of Exposure: None  
Medical Conditions Aggravated by Exposure: None  
POTENTIAL HEALTH EFFECTS:  
Inhalation:  
None  
None  
None  
None  
Skin Contact:  
Eye Contact:  
Ingestion:  
Section 4. First-Aid Measures  
Inhalation: No applicable  
Skin Contact: In case of contact, usually special care in not necessary. If it dirties skin, clear with water and soap.  
Eye Contact: In case of contact, immediately flush eyes with plenty of water. If necessary, then care for medical attention.  
Ingestion: Immediately make vomit it and rinse mouth with water. If necessary, then care for medical attention.  
Section 5. Fire-Fighting Measures  
Flash Point: about 250°C for ink  
Autoignition: None  
Flammability Limits: Not applicable  
Extinguishing Media: CO2, Water, Dry chemicals, Foam  
Firefighting: None  
Fire and Explosion Hazard: None  
Hazardous Combustion Products: None  
93  
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S H A R P  
Date Revised:  
.
Date Issued :July. 3. 2001  
MATERIAL SAFETY DATA SHEET (2/2)  
MSDS No. B-1026  
Section 6. Accidental Release Measures  
Rumpling the product may cause the wax layer to peel off. Sweep up or vacuum. When sweeping, avoid  
raising film or dust. If a vacuum is used , motor should be rated as dust tight. Wash any residue off skin with  
soap and water. Garments may be wasted or dry cleaned after removal of loose film or dust.  
Section 7. Handling and Storage  
No special precautions for safety reason.  
Store in cool, dry place ,avoid direct sunlight.  
Section 8. Exposure Control/Personal Protection  
Ventilation: None  
Eye Protection: None  
Protective Clothing: None  
Gloves: None  
Section 9. Physical and Chemical Properties  
Description: Not applicable  
Melting Point: 71°C  
Pressurized: None  
pH: None  
Freezing Point: None  
Boiling Point: None  
Specific Gravity (H20 = 1): about 1.2  
Water Solubility: Not applicable  
Evaporation Rate: Negligible  
Volatility: None  
Section 10. Stability and Reactivity  
Stability:  
Stable  
Conditions to Avoid:  
Incompatibility(Materials to Avoid):  
None  
None  
Hazardous Decomposition or Byproducts: CO, CO2, NOX and H2O  
Hazardous Polymerization:  
Will not occur  
Section 11. Toxicological Information  
Acute Toxicity: None  
Chronic Toxicity: None  
Section 12. Ecological Information  
No environmental effect at normal use.  
Section 13. Disposal Consideration  
Dispose by the same method of ordinary plastic products in accordance with all applicable regulations. Any  
disposal practice must be in compliance with local, state and federal laws and regulations. If necessary,  
contact government office and ensure conformity with disposal regulations.  
Section 14. Transport Information  
No specific precautionary transport measure for safety reasons.  
As to storage conditions, see section 7.  
Section 15. Regulatory Information  
None  
Section 16. Other Information  
The information herein is given in good faith, but no warranty, if used any process.  
Final determination of suitability of any material is the sole responsibility of the user.  
Although certain information are described herein, we cannot guarantee, that these are the only hazard, which exist.  
Information on this data sheet represents our current data and best opinion as to the proper use in handling of  
this product under normal conditions.  
Restrictions: This information relates only to the specific material designated as supplied by the manufacturer. This  
information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and  
accepts no responsibilities for any typographical errors which may appear on these sheets. It is the  
responsibility of the user to determine the suitability of this product for each particular use.  
94  
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Quick Reference Guide  
Sending Faxes  
Receiving Faxes  
Place your document  
(up to 10 pages) face  
down in the document  
feeder.  
RESOLUTION/  
RECEPTION MODE  
Press  
until the arrow in the  
display points to the desired reception  
TEL FAX  
mode.  
JAN-01 10:30  
TAD  
Normal Dialing  
RESOLUTION/  
TEL FAX  
RECEPTION MODE  
JAN-01 10:30  
TAD  
SPEAKER  
1. Lift the handset or press  
2. Dial the fax number.  
.
TEL FAX  
JAN-01 10:30  
TAD  
FAX mode: The fax machine automatically  
answers and receives faxes.  
3. Wait for the reception tone (if a person  
answers, ask them to press their Start  
key).  
TEL mode: Answer all calls (even faxes)  
by picking up the handset. To begin fax  
START/MEMORY  
START/MEMORY  
4. Press  
.
reception, press  
.
Search Dialing  
TAD mode: Select this mode when you go  
out to receive both voice messages and  
faxes.  
1. Press  
or  
until the desired des-  
tination appears in the display.  
Storing Auto Dial Numbers  
START/MEMORY  
2. Press  
.
FUNCTION  
1. Press  
once and  
once.  
Speed Dialing  
2. Enter a 2-digit Speed Dial number (01 to 40).  
SPEED  
1. Press  
and enter the Speed  
START/MEMORY  
3. Enter the fax number and press  
.
Dial number.  
4. Enter a name by pressing number keys.  
(To enter two letters in succession that  
START/MEMORY  
2. Press  
.
require the same key, press  
entering the first letter.)  
after  
Recording an OGM  
G =  
N =  
U =  
V =  
SPACE =  
A =  
REC/  
1. Press  
,
, and  
.
H =  
O =  
P =  
Q =  
R =  
S =  
T =  
MEMO  
B =  
C =  
D =  
W =  
X =  
Y =  
Z =  
I
=
J =  
K =  
L =  
START/MEMORY  
2. Lift the handset, press  
and speak into the handset.  
,
E =  
F =  
M =  
STOP  
START/MEMORY  
5. Press  
and then  
.
STOP  
3. When finished, press  
.
95  
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Guía de referencia rápida  
Transmisión de mensajes telefax  
Recepción de mensajes telefax  
RESOLUTION/  
RECEPTION MODE  
Oprima  
hasta que la flecha que  
Coloque el original  
(hasta 10 páginas) cara  
abajo en el alimentador  
de documentos.  
hay en el display señale hacia el número de  
recepción deseado  
TEL FAX  
JAN-01 10:30  
TAD  
RESOLUTION/  
RECEPTION MODE  
TEL FAX  
Marcación normal  
JAN-01 10:30  
TAD  
TEL FAX  
SPEAKER  
1. Levante el auricular u oprima:  
.
JAN-01 10:30  
TAD  
2. Marque el número de telefax.  
Modo FAX: El aparato telefax contesta y  
transmite automáticamente mensajes telefax.  
3. Espere hasta escuchar el tono de  
recepción (si contestara una persona,  
Modo TEL: Responda a todas las llamadas  
(incluso mensajes de fax), levantando el  
auricular. Para iniciar la recepción de fax,  
pídale oprimir su tecla Start).  
START/MEMORY  
4. Oprima:  
.
START/MEMORY  
oprima  
.
Marcación automática  
Modo TAD: Seleccione este modo cuando  
salga para recibir tanto mensajes hablados  
como telefax.  
1. Oprima la tecla de flecha  
o
hasta que en el visor aparazca el destino  
deseado.  
Memorizar números marc.  
automática  
START/MEMORY  
2. Oprima:  
.
FUNCTION  
1. Oprima  
una vez y  
una vez.  
Marcación directa por teclado  
2. Introduzca un número de 2 dígitos de  
Marcación abreviada (01 a 30).  
1. Marque el número de fax.  
3. Introduzca el  
número de telefax y pulse  
START/MEMORY  
START/MEMORY  
.
2. Oprima:  
.
4. Ingrese el nombre oprimiendo las teclas  
numéricas. (Para ingresar sucesivamente  
Grabacion de un mensaje de  
bienvenida  
dos letras que requieren la misma tecla,  
oprima  
después de ingresar la  
REC/  
primera letra).  
1. Oprima la tecla  
, y  
, tecla de flecha  
MEMO  
G =  
N =  
U =  
V =  
SPACE =  
.
A =  
B =  
C =  
D =  
H =  
O =  
P =  
Q =  
R =  
S =  
T =  
W =  
X =  
Y =  
Z =  
I
=
2. Levante el auricular, oprima la tecla  
J =  
K =  
L =  
START/MEMORY  
y hable en el microteléfono.  
E =  
F =  
M =  
STOP  
START/MEMORY  
STOP  
3. Oprima la tecla  
finalizado.  
cuando haya  
5. Oprima  
y luego  
.
96  
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Index  
Fax mode on TAD failure, 29  
Fax Signal Receive, 63  
A
Anti Junk Fax, 73  
Audible signals, 88  
Auto-dial numbers  
Storing, 25, 48  
H
Halftone setting, 45  
Handset, 10  
Using, 52, 53  
Handset receiver volume, 23  
Hold, 62  
Housing, cleaning, 81  
C
Caller ID, 67-71  
Caller ID List, 76  
Contrast, 46  
I
Imaging film, replacing, 13  
Copies, 65  
Copy cut-off setting, 66  
CPC Detection, 31  
J
Jams, clearing, 89-90  
D
Date, setting, 19-20  
Daylight Saving Time, 20  
Dial mode, 11  
L
Letters, entering, 18, 49  
Line error, 82  
Dialing  
Loading paper, 15  
Loading the document, 44  
Direct Keypad, 54  
Normal, 47  
Search, 53  
Speed, 52  
M
Memory transmission, 58  
Memory, substitute reception to, 64  
Message List, 76  
Direct Keypad Dialing, 54  
Display messages, 86  
Distinctive ring, 72  
Document feeder, 44  
Document guides, 44  
Document restrictions, 44  
Document sizes, 43  
Document, maximum scanning size, 43  
Messages  
Erasing, 28  
Listening to, 27  
Listening to remotely, 38  
Setting allowed time, 29  
N
E
Normal Dialing, 47  
Number of rings in FAX reception mode,  
59  
ECM (Error Correction Mode), 56  
Extension telephone  
Using, 61  
Number of rings in TAD mode, 26  
F
FAX reception mode, 21, 59  
97  
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Index  
Remote operations, 37  
Resolution, 45  
Ringer volume, 23  
O
OGM only mode, 30  
Ordering parts, 91  
Outgoing message, 24  
Override Ringing, 35  
S
Scanning glass, cleaning, 80  
Search Dialing, 53  
P
Senders name and number, entering,  
17-18  
Setup List, 76  
Speaker volume, 22  
Speed Dialing, 52  
Paper jams, clearing, 89-90  
Paper size setting, 16  
Paper tray extension, 12  
Paper, loading, 15  
Polling, 74  
Power cord, 10  
T
Print contrast setting, 16  
Print head, cleaning, 79-80  
Priority Call, 70  
TAD reception mode, 21, 25  
TEL reception mode, 21, 60  
TEL. LINE jack, 11  
Telephone line cord, 11  
Telephone Number List, 76  
Time, setting, 19-20  
Toll Saver function, 26, 37  
Transaction Report, 77  
Setting print condition, 78  
Transfer Function, 32  
R
Reception mode  
FAX mode, 21, 59  
TAD mode, 21, 25  
TEL mode, 21, 60  
Reception Ratio setting, 63  
Redialing, 55  
Remote code number, 37  
98  
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REMOTE OPERATION CARD  
The card below is provided as a quick guide to remote operation. Cut it out  
and carry it with you when you go out.  
Remote Operation Guide  
1. Call your fax from a touch-tone telephone, and  
press # when the outgoing message begins.  
2. Enter your remote code:  
.
3. Press # .  
4. After listening to your messages, you can either  
hang up to save them, or enter one of the  
commands on the reverse side.  
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REMOTE COMMANDS  
FAX RECEPTION MODES  
PLAYBACK  
TAD mode.........................  
FAX mode.........................  
TEL mode.........................  
8
8
8
1
2
3
#
#
#
Play messages .................  
Move backward/repeat......  
Skip forward......................  
Stop ..................................  
Play new messages only ..  
(first stop playback)  
7
2
5
0
6
#
#
#
#
#
TRANSFER FUNCTION  
Turn on .............................  
Turn off .............................  
New transfer number ........  
9
9
9
1
2
0
#
#
#
ERASING MESSAGES  
Erase single message ......  
Erase all messages ..........  
3
3
#
3
(Tel. #)  
#
#
3
Record transfer OGM .......  
To quickly disconnect........ * *  
9
#
RECORDING A MEMO  
Start.................................. * #  
End ...................................  
0
#
OGM ONLY MODE  
Turn on .............................  
Turn off .............................  
1
1
1
2
#
#
RECORDING A NEW OGM  
Start..................................  
4
*
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LIMITED WARRANTY  
SHARP ELECTRONICS CORPORATION warrants to the first end user purchaser that this Sharp  
brand product (the "Product"), when shipped in its original container, will be free from defective  
workmanship and materials, and agrees that it will, at its option, either repair the defect or replace  
the defective Product or part thereof with a new or remanufactured equivalent at no charge to the  
purchaser for parts or labor for the period(s) set forth below.  
This warranty does not apply to any appearance items of the Product nor to the additional excluded  
item(s) set forth below nor to any product the exterior of which has been damaged or defaced,  
which has been subjected to misuse, abnormal service or handling, or which has been altered or  
modified in design or construction.  
In order to enforce the rights under this limited warranty, the purchaser should follow the steps set  
forth below and provided proof of purchase to the servicer.  
To the extent permitted by applicable state law, the warranties set forth herein are in lieu of, and  
exclusive of, all other warranties, express or implied. Specifically,ALL OTHER WARRANTIES  
OTHER THAN THOSE SET FORTH ABOVE ARE EXCLUDED. ALL EXPRESS AND IMPLIED  
WARRANTIES INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE,  
AND FITNESS FOR A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. If, under  
applicable state law, implied warranties may not validly be disclaimed or excluded, the duration of  
such implied warranties is limited to the period(s) from the date of purchase set forth below.  
Neither the sales personnel of the seller nor any other person is authorized to make any warranties  
other than those described above, or to extend the duration of any warranties beyond the time  
period described above on behalf of Sharp.  
The warranties described herein shall be the sole and exclusive warranties granted by Sharp and  
shall be the sole and exclusive remedy available to the purchaser. Correction of defects, in the  
manner and for the period of time described herein, shall constitute complete fulfillment of all  
liabilities and responsibilities of Sharp to the purchaser with respect to the Product, and shall  
constitute full satisfaction of all claims, whether based on contact, negligence, strict liability or  
otherwise. In no event shall Sharp be liable, or in any way responsible, for any damages or defects  
in the Product which were caused by repairs or attempted repairs performed by anyone other than  
an authorized servicer. Nor shall Sharp be liable or in any way responsible for any incidental or  
consequential economic or property damage. Some states do not allow limits on warranties or on  
remedies for breach in certain transactions; in such state the limits herein may not apply.  
Your Product:  
Personal Facsimile  
Warranty Period for this Product:  
Additional items excluded  
from warranty coverage:  
Where to obtain service:  
Ninety (90) days parts and labor from date of purchase.  
Any consumable items such as paper supplied with the  
Product.  
At a Sharp Authorized Servicer located in the United States.  
To find out the location of the nearest Sharp Authorized Servicer,  
call Sharp toll free at 1--800-BE-SHARP.  
What to do to obtain service:  
Ship (prepaid) or carry in your Product to a Sharp Authorized Servicer.  
Be sure to have proof of purchase available. If you ship or mail the  
Product, be sure it is packaged carefully.  
For product information or customer assistance, please visit http://www.sharpusa.com on the  
World Wide Web or call 1-800-BE SHARP.  
SHARP ELECTRONICS CORPORATION  
Sharp Plaza,  
Mahwah, New Jersey 07430-2135  
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SHARP ELECTRONICS CORPORATION  
Sharp Plaza, Mahwah, New Jersey 07430-2135  
SHARP CORPORATION  
PRINTED IN THAILAND  
(TINSE4356XHTZ)  
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