Savin Printer 3799 User Guide

❒ You can cancel transmission of

a message set up for Send Later.

See p.35 “Canceling a Transmis-

sion or Reception” .

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Sending Confidential Messages

This feature is called Confidential

Transmission. Use this feature if you

do not want your message to be

picked up casually by anybody at the

other end. The message will be stored

in the memory at the other end. It will

not be printed until the Confidential

ID is entered.

Limitation

❒ The destination machine must be

of the same make and have the

Confidential Reception feature.

Note

❒ We recommend that you program

the Confidential ID beforehand.

See p.199 “Registering ID Codes”.

❒ An ID can be any 4 digit number

except 0000.

Transmitter

❒ The destination machine must

Receiver

have enough memory available.

A Set the original and select any

scan settings you require.

Entering the Confidential ID

B Press [Mode].

GFSINS0N

There are two types of Confidential

Transmission:

❖ Default ID

The other party can print the mes-

sage by entering the ID that was

previously stored in the other par-

ty's terminal using the Confiden-

tial ID feature.

The Transmission Mode menu ap-

pears.

❖ ID Override

C Enter the code for "Confidential

If you wish to send a confidential

message to a particular person at

the other end, you can specify the

Confidential ID that person has to

enter to see that message. Any-

body entering the machine's Confi-

dential ID will not be able to see

the message. Before you send the

message, do not forget to tell the

intended receiver what code must

be entered to print the message.

TX" with the number keys.

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Transmission Mode

B Enter the Confidential ID (4-

digit number) with the number

key.

D Depending on the Confidential

Transmission type, use one of the

following procedures:

Default ID

A Press 0 or 1 key to select "De-

fault ID".

C Press [OK].

The Transmission Mode menu

is shown again. A check mark is

added to Confidential TX.

Note

❒ To cancel the Confidential

Transmission, press [Cancel].

The Transmission Mode

menu is shown on the dis-

play.

B Press [OK].

The Transmission Mode menu

is shown again. A check mark is

added to Confidential TX.

E Press [Exit].

Note

❒ To cancel the Confidential

Transmission, press [Cancel].

The Transmission Mode

menu is shown on the dis-

play.

The standby display is shown.

ID Override

A Press 0 or 1 key to select "ID

Override".

Note

❒ "Conf. TX" is shown on the dis-

play. If you set up other trans-

mission mode functions (except

Polling Reception), "Others" is

displayed.

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Sending Confidential Messages

F Dial, and then press the {Start}

key.

❒ You can cancel transmission of

a message set up for Confiden-

tial Transmission. See p.35

“Canceling a Transmission or

Reception” .

-Sending confidential faxes to

other makers' machines

Confidential Transmission is only

possible with machines of the same

make that have the Confidential

Transmission feature. However, if

you use the SUB/SID function, you

can send and receive confidential fax-

es to and from other makers' ma-

chines that have the SUB/SID feature.

See p.13 “SUB Code Transmission

with the Mode Key”.

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Transmission Mode

User Code Transmission

User Codes allow you to keep track of

B Press [Mode].

machine usage. If everyone uses a

User Code when they use the fax ma-

chine, the codes or the names pro-

grammed for the codes will be

printed in the Journal and other re-

ports. This will help you to check who

has been using the machine and how

often.

Preparation

The Transmission Mode menu ap-

pears.

To register User Codes, create a

Personal Box for each user before-

hand. The SUB code you specify

will become the user's User Code.

See p.247 “Registering/Editing

Personal Boxes”.

C Enter the code for "User Code"

with the number keys.

Note

❒ User Codes (the name of the Per-

sonal Box) can be printed on the

fax, lists or reports printed at the

other end.

D Enter a User Code/SUB Code (up

to 20 digits) with the number

keys.

❒ When the user's name is registered

into a User Code, and the Label In-

sertion function is assigned to ei-

ther a Quick Dial key or Speed

Dial, you can have the receiver's

name programmed in a Quick Dial

key or Speed Dial and the user's

name printed on the message

when it is received at the other

end. See p.98 “Label Insertion”.

Note

❒ If you incorrectly enter the code,

press the {Clear} key or {Stop}

key and try again.

❒ Instead of the Fax Header, you can

choose the user's name (the name

of the Personal Box) to be printed

at the same position on the mes-

sage. You can turn this function on

or off with User Parameters. See

p.178 “User Parameters” (switch

20 bit 5).

To enter a User Code with a

Quick Dial key

A Press the Quick Dial key the

User Code has been assigned to.

A Set the original and select any

scan settings you require.

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User Code Transmission

B Press [Yes].

F Press [Exit].

Proceed to step G.

The User Code screen appears.

E Press [OK].

Note

❒ "User Code" is shown on the

display. If you set up other

transmission mode functions

(except Polling Reception),

"Others" is displayed.

The Transmission Mode menu is

shown again. A check mark is add-

ed to "User Code".

G Dial, and then press the {Start}

key.

Note

❒ When an unregistered User

Code is entered, the following

message appears: "Not pro-

grammed." then the display in

step D will reappear.

❒ You can cancel transmission of

a message set up for Personal

Transmission. See p.35 “Cancel-

ing a Transmission or Recep-

tion” .

❒ To cancel the User Code Trans-

mission, press [Cancel]. The

Transmission Mode menu is

shown on the display.

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Transmission Mode

D Dial, and then press the {Start}

Entering a User Code with a

Quick Dial Key

key.

When a SUB Code (User Code) for a

Personal Box has been assigned to a

Quick Dial key, you can perform User

Code Transmission by just pressing

that key.

❒ You can cancel transmission of

a message set up for Personal

Transmission. See p.35 “Cancel-

ing a Transmission or Recep-

tion” .

Reference

p.247 “Registering/Editing Per-

sonal Boxes”

A Set the original and select any

scan settings you require.

B Press the Quick Dial key the User

Code has been assigned to.

C Press [Yes].

Note

❒ "User Code" is shown on the

display. If you set up other

transmission mode functions

(except Polling Reception),

"Others" is displayed.

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SUB Code Transmission with the Mode Key

Confidential Transmission is only

D Check the display message, then

possible with machines of the same

press [OK].

make that have the Confidential

Transmission feature. However, if

you use the SUB/SID function, you

can send and receive confidential fax-

es to and from other makers' ma-

chines that have the SUB/SID feature.

This feature is used when sending

faxes to other parties' Personal Boxes

or Transfer Boxes.

The Transmission Mode menu is

Reference

p.78 “SUB/SID (SUB Code Trans-

mission)”

shown again. A check mark is add-

ed to "TX With SUB/SID".

E Press [Exit].

p.246 “Personal Boxes”

p.254 “Transfer Boxes”

A Set the original and select any

scan settings you require.

B Press [Mode].

Note

❒ " SUB/SID " is displayed. How-

ever, if other settings under the

Mode menu other than Polling

Reception are selected, "Oth-

ers" is displayed.

The Transmission Mode menu ap-

pears.

F Dial the destination fax number.

C Enter the code for "TX With

SUB/SID" with the number keys.

Note

❒ If you incorrectly enter the

number, press the {Clear} key or

{Stop} key and try again.

Note

❒ If "TX With SUB/SID" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

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Transmission Mode

B Enter the SID code.

G Press [SUB/SID].

Note

❒ You can enter up to 20 char-

acters.

❒ You can enter digits 0-9, q,

p and spaces. To enter a

space, press [Space] (the first

character cannot be a space).

H Enter the SUB code.

❒ If you incorrectly enter the

code, press the {Clear} key or

{Stop} key and try again.

Note

C Press [OK].

❒ You can enter up to 20 charac-

I Press [OK].

ters.

❒ You can enter digits 0-9, q, p

and spaces. To enter a space,

press [Space] (the first character

cannot be a space).

❒ If you incorrectly enter the code,

press the {Clear} key or {Stop}

key and try again.

When entering the SID

(Password) is necessary

If you wish to specify another

destination

You may need to enter the SID

(Password) when sending fax mes-

sages with the SUB Code Transmis-

sion function to other makers'

machines. If a password is set for the

Transfer Box, enter the SID (Pass-

word) in addition to SUB code.

A Press [Add].

A Press [SID].

B Repeat steps F to I.

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SUB Code Transmission with the Mode Key

J Press the {Start} key.

❒ You can cancel transmission of

a message set up for SUB Code

Transmission. See p.35 “Cancel-

ing a Transmission or Recep-

tion” .

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Transmission Mode

SEP Code Polling Reception

If you wish to receive a message

C Check the display message, and

stored in the memory of another par-

ty's fax machine, use this feature. The

machine will receive the message

with the SEP and PWD code that

matches the SEP and PWD code you

enter in the procedure below.

then press [OK].

Reference

p.80 “SEP/PWD (SEP Code Poll-

ing Transmission)”

p.22 “Polling Transmission”

The Transmission Mode menu is

shown again. A check mark is add-

ed to "RX With SEP/PWD".

p.251 “Information Boxes”

A Press [Mode].

D Press [Exit].

The Transmission Mode menu ap-

pears.

Note

❒ "SEP/PWD" is displayed. If you

set up other transmission mode

functions (except Polling Recep-

tion), "Others" is displayed.

B Enter the code for "RX With

SEP/PWD" with the number keys.

E Dial the destination fax number.

Note

❒ If "RX With SEP/PWD" is not

displayed, press [↑Prev.] or [↓N-

ext] until it is.

Note

❒ If you incorrectly enter the

number, press the {Clear} key or

{Stop} key and try again.

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SEP Code Polling Reception

A Press [PWD].

F Press [SEP/PWD].

B Enter the PWD code.

G Enter the SEP code.

Note

❒ You can enter up to 20 char-

❒ You can enter up to 20 charac-

acters.

ters.

❒ You can enter digits 0-9, q,

p and spaces. To enter a

space, press [Space] (the first

character cannot be a space).

❒ You can enter digits 0-9, q, p

and spaces. To enter a space,

press [Space] (the first character

cannot be a space).

❒ If you incorrectly enter the

code, press the {Clear} key or

{Stop} key and try again. The

{Clear} key deletes one char-

acter at a time, and the {Stop}

key deletes the whole line.

❒ If you incorrectly enter the code,

press the {Clear} key or {Stop}

key and try again.

When entering the PWD

(Password) is necessary

C Press [OK].

H Press [OK].

You may need to enter the PWD

(Password) when receiving fax

messages with the SEP Code Poll-

ing Reception function from other

makers' machines. However, the

PWD is not necessary when receiv-

ing fax messages from a machine

of the same make.

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Transmission Mode

If you wish to specify another

destination

A Press [Add].

B Repeat steps E to H.

I Press the {Start} key.

Note

❒ You can cancel SUB Code Re-

ception. See p.35 “Canceling a

Transmission or Reception” .

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Polling Reception

Use this function if you wish to poll a

message from another terminal. You

can also poll documents from many

terminals with only one operation

(use Groups and Keystroke programs

to fully exploit this feature).

Limitation

❒ Polling Reception requires that the

other machine can perform Polling

Transmission.

❒ To receive a message sent by any

Default ID Polling Transmission or

Override ID Polling Transmission,

it is necessary to specify the same

Polling ID as the sender's.

Receiver

(This machine)

Sender

Transmission

Request

❒ To receive a message sent by De-

fault ID Polling Transmission or

Override ID Polling Transmission,

the sender must use a machine of

the same make that has polling ca-

pability. With Free Polling Recep-

tion, a message can be also

received from other manufactur-

er's machines as long as they have

a polling capability.

GFPOLJ0N

There are two types of Polling Recep-

tion.

❖ Secured Polling Reception

Note

If the Polling ID is programmed in

your machine, any messages wait-

ing in the transmitting machine

with the same ID are received. If

the other machine does not have

any messages waiting with the

same Polling ID, any messages that

do not require an ID are received

(Free Polling).

❒ A Polling ID may be any four dig-

its numbers (0 to 9) and characters

(A to F) except 0000 and FFFF.

Reference

p.22 “Polling Transmission”

A Press [Mode].

❖ Stored ID Override Polling Reception

You must enter an Override Poll-

ing ID unique to this transmission.

This ID overrides the Polling ID.

Your machine will receive any

messages waiting in the transmit-

ting machine with matching IDs. If

no IDs match, any messages that

does not require an ID are received

(Free Polling).

The Transmission Mode menu ap-

pears.

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Transmission Mode

B Enter a Polling ID (4 charac-

ters) with the number keys and

Quick Dial keys A–F.

B Enter the code for "Polling RX"

with the number keys.

Note

❒ If you incorrectly enter the

ID, press the {Clear} key or

{Stop} key and try again.

Note

D Press [OK].

❒ If "Polling RX" is not displayed,

press [↑Prev.] or [↓Next] until it

is.

C Depending on which method you

are using, choose one of the fol-

lowing procedures:

Secured Polling Reception

The Transmission Mode menu is

shown. A check mark is added to

Polling Reception.

A Press 0 or 1 key to select "De-

fault ID".

Note

❒ To cancel Polling Reception,

press [Cancel]. The Transmis-

sion Mode menu is shown.

E Press [Exit].

Stored ID Override Polling

Reception

A Press 0 or 1 key to select "ID

Override".

The following display is shown.

Note

❒ "Polling RX" is displayed.

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Polling Reception

F Dial, and then press the {Start}

File Reserve Report (Polling

Reception)

key.

Note

❒ You can cancel Polling Recep-

tion. See p.35 “Canceling a

Transmission or Reception” .

This report is printed after Polling Re-

ception has been set up.

Note

❒ You can turn this function on or off

with User Parameters. See p.178

“User Parameters”(switch 03 bit

3).

-Polling Documents from Other

Manufacturers' Fax Machines

Standard Polling Reception only

works with machines of the same

make that have the Polling Reception

feature. However, if the other party's

fax machine supports SEP Transmis-

sion, you can receive documents from

them using SUB/SEP Reception.

Communication Result Report

(Polling Reception)

This report is printed after a Polling

Reception has been completed and

shows the result of the Polling Recep-

tion.

Reference

p.22 “Polling Transmission ”

Note

p.80 “SEP/PWD (SEP Code Poll-

ing Transmission)”

❒ You can also check the result of a

Polling Reception with the Journal.

See p.50 “Printing the Journal”.

p.13 “SUB Code Transmission

with the Mode Key”

❒ You can turn this function on or off

with User Parameters. See p.178

“User Parameters”(switch 03 bit

4).

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Transmission Mode

Polling Transmission

Use Polling Transmission when you

wish to leave a document in the ma-

chine's memory for others to pick up.

The message will be sent when the

other party calls your machine.

Before using Polling Reception,

you must store the Polling ID in

your machine. See p.199 “Register-

ing ID Codes”.

Limitation

❒ Polling Transmission is allowed

only if the receiver's machine has

the Polling Reception feature.

Transmitter

(This machine)

Transmission

Request

Receiver

❒ With Free Polling, a message can

also be sent to other manufactur-

er's machines as long as they have

the Polling Reception feature. With

Default ID and Override ID Poll-

ing Transmission, a document can

be sent only to a machine of the

same make with the Polling Recep-

tion feature.

GFPOLS0N

There are three types of Polling

Transmission.

❖ Secured Polling Transmission

The message will only be sent if the

Polling ID of the machine trying to

poll your message is the same as

the Polling ID stored in your ma-

chine. Make sure that both ma-

chines' Polling IDs are identical in

advance.

Note

❒ A Polling ID may be any string of

four-digit numbers (0 to 9) and

characters (A to F) except 0000 and

FFFF.

❒ Free Polling and Default ID Polling

Transmission allow only one file to

be stored in memory each.

❖ Free Polling Transmission

Anybody can poll the message

from your machine. The machine

sends it regardless of whether Poll-

ing IDs match.

❒ Override ID Polling Transmission

allows a file to be stored in memo-

ry for each ID; a total of up to 250

files for varying IDs can be stored.

❒ The communication fee is charged

❖ Secured ID Override Polling Trans-

mission

to the receiver.

❒ Documents that have been stored

in memory and are awaiting Poll-

ing Transmission can be deleted or

printed out. See p.35 “Checking

and Canceling Transmission

Files”.

You must enter an Override Polling

ID unique to this transmission. This

ID overrides in the Polling ID. The

user must supply this ID when they

poll your machine, and if the IDs

match, the message will be sent.

Make sure the other party knows

the ID you are using in advance.

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Polling Transmission

A Set the original and select any

Free Polling Transmission

scan settings you require.

A Press 0 or 1 key to select

B Press [Mode].

"Free Poll.".

The Transmission Mode menu ap-

pears.

Stored ID Override Polling

Transmission

C Enter the code for "Polling TX"

with the number keys.

A Press 0 or 1 key to select "ID

Override".

Note

❒ If "Polling TX" is not displayed,

press [↑Prev.] or [↓Next] until it

is.

D Depending on the Polling Trans-

mission type, use one of the fol-

lowing procedures:

B Enter the four character Polling

ID with the number keys and

Quick Dial keys A-F.

Secured Polling Transmission

A Press 0 or 1 key to select "De-

fault ID".

Note

❒ If you incorrectly enter the

ID, press the {Clear} key or

{Stop} key and try again.

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Transmission Mode

E Press [SFile] to specify whether to G Press [Exit].

save the stored original or not.

The standby display is shown.

Each time you press the key, the

text at the middle right corner of

the display switches between

"Save" and "Use once".

Note

❒ To delete the document imme-

diately after transmission, select

"Use once". To repeatedly send

the document, select "Save".

❒ "Polling TX" is displayed. If you

set up other transmission mode

functions (except Polling Recep-

tion), "Others" is displayed.

❒ You can set "Use once" or "Save"

to be shown first on the display

with User Parameters. See p.178

“User Parameters”(switch 11 bit

7).

H Press the {Start} key.

Your document is scanned in.

❒ You can cancel transmission of

a message set up for Polling

Transmission. See p.35 “Cancel-

ing a Transmission or Recep-

tion” .

F Press [OK].

The Transmission Mode menu is

shown. A check mark is added to

"Polling TX".

Note

❒ To cancel the Polling Transmis-

sion, press [Cancel]. The Trans-

mission Mode menu is shown.

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Polling Transmission

❒ You can also check the result of a

Polling Transmission with the

Journal. See p.50 “Printing the

Journal” .

-Polling Documents to Other

Manufacturers' Fax Machines

Standard Polling Transmission only

works with machines of the same

make that have the Polling Reception

feature. However, if the other party's

fax machine supports Polling Recep-

tion and SEP Transmission, you can

send documents with the Polling ID

to them.

Reference

p.80 “SEP/PWD (SEP Code Poll-

ing Transmission)”

p.78 “SUB/SID (SUB Code Trans-

mission)”

Polling Transmission Clear

Report

This report allows you to verify

whether Polling Transmission has

taken place.

Limitation

❒ This report is not printed if User

Parameters are set to allow the

stored documents to be repeatedly

sent ("Save"). See p.22 “Polling

Transmission” .

Note

❒ You can turn this function on or off

with User Parameters. See p.178

“User Parameters” (switch 03 bit

6).

❒ You can set whether a portion of

the sent image is printed on the re-

port with User Parameters. See

p.178 “User Parameters” (switch

04 bit 7).

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Transmission Mode

Reduced Image Transmission

You can reduce the document image

Reference

p.145 “Registering Auto Docu-

ments”

slightly to 93% of the original image

by using this feature so that there is

extra space on the left edge when the

image is printed out by the other par-

ty's fax machine. This space is useful

when making holes for filing purpos-

es.

p.32 “Fax Header Print”

p.98 “Label Insertion”

p.93 “Auto Reduction”

A Set the original and select any

scan settings you require.

B Press [Mode].

Limitation

❒ If you set "Auto Reduction (TX)"

off with User Parameters (switch

07 bit 3), the Reduced Image func-

tion is not available.

The Transmission Mode menu ap-

pears.

C Enter the code for "Reduced Im-

Note

age TX" with the number keys.

❒ The document image is reduced

vertically in the direction in which

the original is fed into the machine.

❒ Documents attached to a fax mes-

sage using the Auto Document

function are not reduced.

Note

❒ If "Reduced Image TX" is not

displayed, press [↑Prev.] or [↓N-

ext] until it is.

❒ The Fax Header or Label Insertion

printed out at the other end is not

reduced by this function.

❒ If the Auto Reduction function is

specified, the document image is

reduced to 93% or less of the origi-

nal.

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Reduced Image Transmission

Note

D Press 0 or 1 key to switch Re-

duced Image on or off.

❒ "Red.ImgTX ON" is shown. If

you set up other transmission

mode functions (except Polling

Reception), "Others" is shown.

G Dial, and then press the {Start}

key.

Note

❒ To cancel changes to the Re-

duced Image setting, press [OK]

without making changes to the

setting. The Transmission Mode

menu is shown.

E Press [OK].

The Transmission Mode menu is

shown. A check mark appears next

to "Reduced Image TX".

F Press [Exit].

The standby display is shown.

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Transmission Mode

Transfer Request

Transfer Request allows fax machines

to automatically distribute incoming

messages to multiple fax destina-

tions. This feature helps you reduce

costs when you send the same mes-

sage to more than one place in a dis-

tant area, and saves time since many

messages can be sent in a single oper-

ation.

Limitation

❒ The Transfer Stations you specify

must be machines of the same

make as this machine and have the

Transfer Station function.

❒ This function is not available un-

less the End Receiver's fax number

is stored in either a Quick Dial key

or Speed Dial of the Transfer Sta-

tion.

End Receiver

❒ This function is not available un-

less the Transfer Station's fax num-

ber is stored in either a Quick Dial

key or Speed Dial of the Request-

ing Party's machine (this machine).

Requesting

party

Transfer

Station

End Receiver

Transfer

Result Report

End Receiver

❒ Make sure that the return address

is set up correctly in the Transfer

Station's machine to use this func-

tion.

GFCYUI0N

The following terminology is used in

this section.

Note

❒ You can specify up to 100 Transfer

Stations and 30 End Receivers in a

Transfer Request.

❖ Requesting Party

The machine where the message

originates from.

❒ When you specify Group Dials

stored in the Transfer Station as re-

ceivers, one Group Dial is counted

as one End Receiver.

❖ Transfer Station

The machine that forwards the in-

coming message to another desti-

nation.

❒ Polling IDs of the requesting party

(this machine) and Transfer Sta-

tions must be identical.

❖ End Receiver

The final destination of the mes-

sage.

A Set the original and select any

scan settings you require.

Before you can use this feature you

must program the Polling ID and

set the Transfer Report. See p.199

“Registering ID Codes” and p.202

“Transfer Report”.

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Transfer Request

B Press [Mode].

E Press [Recv. Stn].

The Transmission Mode menu ap-

pears.

F Enter one or more End Receivers.

C Enter the code for "Transfer Re-

quest" with the number keys.

Note

❒ If "Transfer Request" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

❒ The numbers must be stored in

Quick Dial keys, Speed Dials or

Groups in the Transfer Sta-

tion(s).

D Enter a Transfer Station.

Reference

p.31 “Specifying an End Receiv-

er”

G When you have specified all the

Note

End Receivers, press [OK].

❒ You cannot specify a Transfer

Station and a normal fax desti-

nation at the same time.

❒ Enter the fax numbers of the

Transfer Stations with either

Quick Dial keys, Speed Dials or

the number keys. See p.46 “Di-

aling”, <Basic Features>.

❒ If you make a mistake, press the

{Clear} key or {Stop} key and

try again.

Note

❒ To cancel the Transfer Request,

press [Cancel]. The Transmis-

sion Mode menu is shown

again.

❒ To cancel the Transfer Request,

press [Cancel]. The Transmis-

sion Mode menu is shown

again.

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Transmission Mode

H When you have specified all the J Press the {Start} key.

Transfer Stations, press [No].

function on or off by pressing the

❒ You can cancel transmission of

a message set up for Transfer

Request. See p.35 “Canceling a

Transmission or Reception” .

-Transfer Request to Other

Manufacturers' Fax Machines

Note

Transfer Request only works with

machines of the same make that have

the Transfer Station function. Howev-

er, you can specify other manufactur-

ers' fax machines as the Transfer

Station if they support a similar func-

tion to this, with the SUB Code Trans-

mission function. Make sure the other

party supports this function before

making a Transfer Request. See p.13

“SUB Code Transmission with the

Mode Key”.

❒ If you wish to enter an addition-

al Transfer Station, press [Enter]

and repeat steps D to F.

Transmission Mode menu is

shown and a check mark is added

to Transfer Request.

I Press [Exit].

The following display is shown.

Note

❒ "Trans.Req." is shown. If you set

up other transmission mode

functions (except Polling Recep-

tion), "Others" is shown.

❒ The numbers of Transfer Sta-

tions are displayed.

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Transfer Request

❒ You need to install Optional

Function Upgrade Unit to enter

3 digits code for the Speed Dial.

Specifying an End Receiver

When you make a Transfer Request,

you must specify the final destina-

tions (End Receivers) for your mes-

sage.

❖ Group Dial

Enter {q}, {p}, {p} followed

by the Group number (2 digits).

For example, to choose the number

stored in Group 04 in the Transfer

Station, enter: {q} {p} {p} {0}

{4}.

You cannot enter the numbers of the

End Receivers directly. Instead, enter

a simple code that describes where

the numbers are stored in the Trans-

fer Station (in Quick Dial keys, Speed

Dials or Groups).

The numbers must first have been

stored in Quick Dial keys, Speed Di-

als or Groups in the Transfer Sta-

tion(s).

❖ Quick Dial

Enter {q} followed by the num-

ber (3 digits) of the Quick Dial

where the End Receiver is stored.

For example, to choose the number

stored in Quick Dial 001 in the

Transfer Station, enter:

{q} {0} {0} {1}.

Note

❒ If the End Receivers only sup-

port 2 digits for the Quick Dials,

enter the number with 2 digits

like {q} {0} {1} .

❖ Speed Dial

Enter {q}, {p} followed by the

Speed Dial code (2 or 3 digits).

For example, to choose the number

stored in Speed Dial 012 in the

Transfer Station, enter: {q} {p}

{0} {1} {2}

Note

❒ If the End Receivers only sup-

port 2 digits for the Speed Dials,

enter the number with 2 digits

like {q} {p} {1} {2}.

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Transmission Mode

Fax Header Print

Normally, the Fax Header pro-

grammed in your machine is printed

at the top of each of the pages you

transmit when they are received at

the other end. The top of the image

will be overprinted if there is no mar-

gin at the top of the transmitted page.

❒ The Fax Header Print function is

intended for G3 communication,

however, you can switch this func-

tion on for G4 communication as

well with User Parameters. See

p.178 “User Parameters ” (switch

06 bit 3).

❒ You can set your machine's inter-

nal clock to the current time and

date. See p.151 “Date/Time”.

Important

❒ In the USA, the Fax Header must

contain the telephone number of

the line your machine is connected

to. It will be printed on the header

of every page you send. Required

in the USA.

A Set the original and select any

scan settings as necessary.

B Press [Mode].

Note

❒ In the USA, law requires that your

fax number be included in the fax

Header. Register the fax number

and switch on Fax Header Print

with User Parameters. See p.178

“User Parameters”.

❒ You can turn the Fax Header Print

User Function key that this func-

tion is assigned to. By default, this

function is assigned to {F2}. See

p.154 “User Function Keys”.

The Transmission Mode menu ap-

pears.

C Enter the code for "Fax Header

Print" with the number keys.

❒ You can set the machine so that it

prints the Fax Header on the mes-

sage when it is received on the oth-

er end with User Parameters. It is

handy to set this function to the

option more frequently used, then

when necessary, you can change

the setting back with this feature.

See p.178 “User Parameters”

(switch 06 bit 0).

Note

❒ If "Fax Header Print" is not

shown, press [↑Prev.] or [↓Next].

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Fax Header Print

Note

D Press 0 or 1 key to switch Fax

Header Print on or off.

❒ "Header ON" or "Header OFF"

is shown when the Fax Header

Print function is switched on or

off respectively with User Pa-

rameters. If you set up other ad-

vanced transmissions functions

(except Polling Reception),

"Others" is shown.

G Dial, and then press the {Start}

key.

Note

❒ Press [OK] to cancel switching

the setting and return to the step

C display.

E Press [OK].

The Transmission Mode menu is

shown. A check mark is added to

Options.

F Press [Exit].

"Header OFF" is shown.

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Transmission Mode

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2. Communication

Information

Checking and Canceling Transmission

Files

You can cancel a transmission or re-

ception that is in progress, or delete

the Transmission files that have been

stored in memory and are awaiting

transmission.

❖ Check and Edit a File

You can check or edit destina-

tion(s), check options selected or

alter the transmission time.

You can also resend a fax that has

failed to be transmitted. See p.38

“Checking and Editing a File”.

With this feature, you can also print a

file (document), check or edit destina-

tion(s), and check or alter the trans-

mission time.

Canceling a Transmission or

Reception

This section describes how you can:

❖ Cancel a Transmission

You can cancel the transmission files

that have been stored in memory and

are awaiting transmission, or the files

that have failed to be transmitted. If

you notice an error in the destination

specified or the document content af-

ter scanning a document into memo-

ry, you can cancel transmission of

that document. This is done by

searching for the document in the fax

machine's memory and deleting it.

You can cancel the transmission

files that have been stored in mem-

ory and are awaiting transmission,

or the files that have failed to be

transmitted. If you notice an error

in the destination specified or the

document content after scanning a

document into memory, you can

cancel transmission of that docu-

ment. See p.35 “Canceling a Trans-

mission or Reception”.

Also, you can cancel a reception in

progress.

❖ Cancel a Reception

You can cancel reception in

progress. See p.35 “Canceling a

Transmission or Reception”.

This function can be performed for

Memory Transmission, Confidential

Transmission, Transfer Request, Poll-

ing Reception, and Polling Transmis-

sion.

❖ Print a File

You can print and check the con-

tents of a fax that is stored in mem-

ory and has not been sent yet. See

p.37 “Printing a Stored Message”.

Note

❒ If you cancel a file being sent, the

communication is immediately

stopped and canceled. A page

which has already been sent can-

not be canceled.

❒ Files that are produced from

Transfer Request or Forwarding

cannot be canceled.

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Communication Information

B Press[ Yes].

A Press [Info.].

The file is erased.

The "Information" menu is shown.

Note

B Enter the code for "Check/Cancel

❒ Press [No] to cancel the oper-

ation and return to the step C

display.

Files" with the number keys.

❒ To delete another file, select

the file by pressing the 0 or

1 key, then repeat the same

steps.

C Press 0 or 1 key until the file

you wish to delete is shown.

Canceling a reception that is in

progress

A Press [Stop].

Canceling a transmission that is

in progress or has been stored in

memory

B Press [Yes].

A Press [Delete].

Transmission is canceled.

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Checking and Canceling Transmission Files

Note

B Enter the code for "Check/Cancel

Files" with the number keys.

❒ Press [No] to cancel the oper-

ation and return to the step C

display.

❒ To delete another file, select

the file by pressing the 0 or

1 key, then repeat the same

steps.

C Press the 0 or 1 key until the file

you wish to print is shown.

D Press [Exit].

D Press [Print].

The standby display is shown.

Printing a Stored Message

If you wish to check the contents of a

fax stored in memory and not sent

yet, use this procedure to print it out.

This function can be performed for

files produced by Memory Transmis-

sion, Transfer Request, Polling Trans-

mission, files received by Transfer

Request from other Requesting Par-

ties, or files awaiting Forwarding.

E Press the {Start} key.

A Press [Info.].

The file is printed.

Note

❒ Press [Cancel] to stop printing

the file and return to step D dis-

play.

The "Information" menu is shown.

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Communication Information

F Press [Exit].

Checking and Editing a File

Use this procedure to check or edit

destination(s), check options selected

or alter the transmission time.

This function can be performed for

the files produced by Memory Trans-

mission, Confidential Transmission,

Transfer Request and Polling Recep-

tion.

The "Information" menu is shown

again.

You can check or change the follow-

ing items:

Note

• Destination List

❒ To print another file, select the

file by pressing the 0 or 1 key,

then repeat the same steps.

This list shows all the destinations

specified for the transmission.

• Changing a destination

G Press [Exit].

You can change or edit the destina-

tions of the file. However, you can-

not change the destinations of files

for Transfer Request or Confiden-

tial Transmission.

• Changing the transmission time/

Re-sending a file

You can alter the transmission

time. Also, if there are any failed

transmission files in Memory

Transmission, you can choose to

resend them.

The standby display is shown.

Preparation

Be sure to set the File Retention

function to either "24 hours" or "72

hours" to resend the failed trans-

mission files beforehand. See p.201

“File Retention”.

Note

❒ You cannot set or change the trans-

mission time, or delete or add des-

tinations when the file is being sent

or received.

❒ Files that have been received by

Transfer Request from other Re-

questing Parties cannot be viewed

or edited.

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Checking and Canceling Transmission Files

A Press [Info.].

E Depending on the setting you

wish to check or change, use one

of the following procedures:

Checking destinations

(Destination List)

A Enter the code for "Destination

List" with the number keys.

The "Information" menu is shown.

B Enter the code for "Check/Cancel

Files" with the number keys.

The total number of destina-

tions and the fax number or

each destination's name is

shown.

B Press [Exit].

C Press the 0 or 1 key until the file

you wish to print is shown.

Note

❒ To see hidden destinations,

press [↑Prev.] or [↓Next].

D Press [Check].

C Press [Exit].

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Communication Information

D Press [Exit].

Changing the transmission time

A Enter the code for "Change

Start Time" with the number

keys.

B Enter the transmission time

(four digits) with the number

keys.

Re-sending a file

A Enter the code for "Retransmit

" with the number keys.

Press [AM/PM] to switch between

AM and PM. To clear the en-

tries, press the {Clear} key or

{Stop} key.

B Press [Yes].

Note

❒ You cannot specify a start

time more than 24 hours into

the future.

❒ The current time does not ap-

pear on the display.

❒ To start transmission imme-

diately, press [Immediate]. If

memory contains other files

queued for transmission,

those files are sent first.

Note

❒ If you do not wish to send the

file, press [No] to return to

step A.

C Enter the code for "Change

Start Time" with the number

keys.

C Press [Exit].

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Checking and Canceling Transmission Files

D Enter the start time with the

Changing a destination

number keys.

You can delete or add destinations.

A Enter the code for "Change

Destination" with the number

keys.

Press [AM/PM] to switch between

AM and PM.

Note

❒ You cannot specify a start

time more than 24 hours into

the future.

B Change the destination.

❒ To start transmission imme-

diately, press [Immediate]. If

memory contains other files

queued for transmission,

those files are sent first.

Note

❒ To cancel a destination, press

E Press [Exit].

the {Stop} key or {Clear} key.

❒ To add a destination, press

[Add] and enter the fax num-

ber with the number keys.

Destinations can be specified

only by using the number

keys.

❒ The destination is added to

the end of the list.

F Press [Exit].

❒ If you change a destination of

a file that is automatically be-

ing dialed or awaiting redial,

redial is canceled so you will

need to resend that file.

C Press [Exit].

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Communication Information

D Press [Exit].

F Press [Exit].

The "Information" menu is shown.

G Press [Exit].

The standby display is shown.

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Printing a List of Files in Memory (Print TX File List)

Printing a List of Files in Memory (Print TX

File List)

Print this list if you wish to find out

C Press the {Start} key.

which files are stored in memory and

what their file numbers are. Knowing

the file number can be useful (for ex-

ample, when erasing files).

Note

The Transmission File List is print-

❒ You can also print this list with

ed. When the printing is complet-

Displaying the Files in Memory

ed, the "Information" menu is

shown.

function. See p.56 “Displaying the

Files in Memory”.

Note

❒ The contents of a document stored

in memory can also be printed. See

p.37 “Printing a Stored Message” .

❒ Press [Cancel] to stop printing

the file list and return to the "In-

formation" menu.

A Press [Info.].

D Press [Exit].

The "Information" menu is dis-

played.

The standby display is shown.

B Enter the code for "Print TX File

list" with the number keys.

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Communication Information

Checking the Transmission Result (TX

Status)

If you wish to find out whether a file

C When you have finished, press

[OK].

was sent successfully, you don't have

to always print the Journal. With this

function you can browse through the

last 250 completed transmissions on

the display.

Note

❒ If a transmission is completed

while you are using this function,

the result will not be shown until

you exit TX Status and start it

again.

❒ The results are shown two at a

time with the most recent

above.

❒ Press [↑Prev.] or [↓Next] to scroll

through the list.

❒ Only the last 250 transmissions are

shown. Earlier transmissions are

not available.

D Press [Exit].

❒ When the optional Function Up-

grade card is installed, you can

check up to 1,000 communications.

A Press [Info.].

The standby display is shown.

The "Information" menu is shown.

B Enter the code for "TX Files Sta-

tus" with the number keys.

Note

❒ If "TX Files Status" is not shown,

press [↑Prev.] or [↓Next].

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Checking the Reception Result (RX Status)

This function lets you check the last

C When you have finished, press

250 messages received without hav-

[OK].

ing to print the Journal. You can

browse through the received messag-

es on the display.

Note

❒ If a message is received while you

are using this function, the result

will not be shown until you exit RX

File Status and start it again.

❒ Only the last 250 messages are dis-

Note

played. Earlier messages are not

❒ The results are shown two at a

time with the most recent

above.

available.

❒ When the optional Function Up-

grade card is installed, you can

check up to 1,000 communications.

❒ Press [↑Prev.] or [↓Next] to scroll

through the messages.

A Press [Info.].

D Press [Exit].

The "Information" menu is shown.

The standby display is shown.

B Enter the code for "RX Files Sta-

tus" with the number keys.

Note

❒ If "RX Files Status" is not shown,

press [↑Prev.] or [↓Next].

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Communication Information

Printing a Confidential Message

This feature is designed to prevent

A Make sure that the i indicator is

messages being picked up casually by

anyone when they are received. If

someone sends you a message using

Confidential Transmission, it is

stored in memory and not automati-

cally printed. To print the message

you have to enter the Confidential ID

code. When your machine has re-

ceived a confidential message, the i

indicator lights.

lit.

Preparation

B Press [Info.].

Before using this function, pro-

gram your Confidential ID. See

p.199 “Registering ID Codes” .

Important

❒ If the power switch is off for 12

hours or longer, all Confidential

Messages are deleted. In such a

case, use the Power Failure Report

to identify which messages have

been lost. See p.264 “Power Failure

Report” .

The "Information" menu is shown.

C Enter the code for "Print Conf.

RX" with the number keys.

Note

❒ When the other party sends you a

fax with SUB code, the message is

printed by Printing Personal Box

Messages function. See p.67

“Printing Personal Box Messages”.

Note

❒ Be sure that the other party enters

a SUB code beforehand using up to

20 characters with digits 0-9, q, p

and spaces.

❒ If "Print Conf. RX" is not shown,

press [↑Prev.] or [↓Next].

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Printing a Confidential Message

D Enter the Confidential ID (4-digit

Confidential File Report

number) with the number keys.

You can set whether the machine

prints this report whenever your ma-

chine receives a Confidential Mes-

sage.

Note

❒ You can turn this report on or off

with User Parameters. See p.178

“User Parameters” (switch 04 bit

0).

❒ If you receive a fax by Confiden-

tial ID Override Reception, en-

ter the override Confidential ID.

See p.7 “Sending Confidential

Messages”.

E Press the {Start} key.

The received messages are printed.

When printing has finished, the

"Information" menu is shown.

Note

❒ If no Confidential Messages

have been received, the mes-

sage "No matching file

found." is shown.

❒ If the Confidential IDs or Per-

sonal Confidential IDs do not

match, the message "No match-

ing file found. " is dis-

played. Press [Cancel], check the

Confidential ID or Personal

Confidential ID with the other

party and try again.

F Press [Exit].

The standby display is shown.

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Communication Information

Printing a Memory-locked Message

This is a security feature designed to

A Make sure that the i indicator is

prevent unauthorized users from

reading your messages. If Memory

Lock is switched on, all received mes-

sages are stored in memory and are

not automatically printed. To print

the messages, you have to enter the

Memory Lock ID code. When your

machine has received a message with

Memory Lock, the i indicator

blinks.

blinking.

Preparation

B Press [Info.].

Make sure to program your Mem-

ory Lock ID beforehand. See p.199

“Registering ID Codes”. Also, be-

fore you start, turn Memory Lock

on with the User Tools. See p.233

“Memory Lock”. .

Important

❒ If the power switch is off for 12

hours or longer, all Confidential

Messages are deleted. In such a

case, use the Power Failure Report

to identify which messages have

been lost. See p.264 “Power Failure

Report” .

The "Information" menu is shown.

C Enter the code for "Print Mem.

Lock" with the number keys.

Note

❒ Messages received by Polling Re-

ception are automatically printed

even if this feature is switched on.

See p.19 “Polling Reception”.

Note

❒ If "Print Mem. Lock" is not

shown on the display, press

[↑Prev.] or [↓Next].

❒ When your machine does not have

enough free memory, you may not

be able to receive fax messages

with Memory Lock.

D Enter the Memory Lock ID (4-dig-

it number).

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Printing a Memory-locked Message

E Press the {Start} key.

The received messages are printed.

When the printing is completed,

the "Information" menu is shown.

Note

❒ If no messages have been re-

ceived, the following message

appears: "No matching file

found."

❒ If the Memory Lock IDs do not

match, the following message

appears: "No matching file

found. " Press [Cancel] and re-

try after checking the Memory

Lock ID.

F Press [Exit] .

The standby display is shown.

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Communication Information

Printing the Journal

The Journal contains information on

up to 50 of the last communications

made by your machine. It is printed

automatically after every 50 commu-

nications (receptions + transmis-

sions).

Note

❒ Only the last 50 transmissions are

printed. Earlier transmissions are

not available.

❒ You can browse through up to the

last 250 communications on the

display. With the optional Func-

tion Upgrade Unit installed, you

can check up to 1,000 communica-

tions.

You can also print a copy of the Jour-

nal at any time by following the pro-

cedure below.

Important

❒ You cannot re-print the Journal af-

ter it has been automatically print-

ed out. We recommend that you

keep the Journal printed out auto-

matically to keep track of commu-

nication records.

❒ The sender's name column of the

Journal is useful when you need to

❒ You can set your machine so that

the Journal is printed automatical-

ly after every 50 communications

(receptions + transmissions) with

User Parameters. See p.178 “User

Parameters” .

❖ All

All communication results are

printed in the order of transmis-

sion and reception.

❒ When the optional Paper Supply

Unit is installed, you can specify

which tray unit the designated re-

ports or lists are printed out from.

However, once a tray unit is speci-

fied for the reports or lists printing,

that tray will not be able to print

any fax messages the machine re-

ceives. See p.178 “User Parame-

ters” (switch 19 bits 2, 1, 0).

❖ File No.

Only the communication result of

the specified file number is print-

ed.

❖ User Code

Only the communication results of

the User Code Transmission or the

transmission done with the Re-

stricted Access function with the

specified User Code (the SUB code

of the Personal Box) are printed.

See p.10 “User Code Transmis-

sion” and p.25 “Restricted Ac-

cess”, <Basic Features>.

❒ You can assign the Printing the

Journal function to a User Function

key. When shipped, it is assigned

to {F1 Journal} key.

❖ Date

Only the communication results of

the specified date are printed.

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Printing the Journal

A Press [Info.].

When choosing "File No."

A Press [OK].

The "Information" menu is shown.

B Enter the code for "Print Journal"

B Enter a 4-digit file number

with the number keys.

Note

When choosing "User Code"

❒ If "Print Journal" is not shown,

press [↑Prev.] or [↓Next] .

A Press [OK].

C Press 0 or 1 key to select the for-

mat you require.

B Enter a User Code (up to 20 dig-

its) with the number keys.

When choosing "All"

A Press [OK].

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Communication Information

When choosing "Date"

A Press [OK].

B Select the month using the

[↑Month ] and [↓Month ], press 1

key, and then enter the date us-

ing the number keys.

D Press the {Start} key.

The Journal is printed.

Note

❒ Press [Cancel] to return to step C.

E Press [Exit].

The standby display is shown.

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Printing the Journal

You can check the communication results on this report.

Note

❒ When choosing "File No.", "User Code" or "Date", Personal Journal is printed.

❒ Communications made after the machine is connected to the line are printed

on the Journal.

❒ You can set the machine to reduce the reports to 91% of the original size when

printing with User Parameters. This allows an extra margin which may be

useful when filing. See p.178 “User Parameters” (switch 04 bit 5).

❒ You can select whether or not undelivered messages are to be included on this

report with User Parameters. When using the Automatic Redial function, the

result of the last dialing is printed.

❒ Normally, when specifying the destination with a Quick Dial key or Speed

Dial, "ADDRESS" on this report shows Own Name or Own Fax Number reg-

istered in the receiver's machine. However, you can change the setting with

User Parameters so that the name or number of the destination stored in the

Quick Dial key or Speed Dial in your machine is printed instead. See p.178

“User Parameters” (switch 04 bit 4).

❖ All

1. DATE

2. TIME

The date of the transmission/recep-

tion

The time when the transmission/re-

ception started

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Communication Information

3. ADDRESS

8. RESULT

The other party's names are printed in

the following priority order:

OK Successful communication

An error occurred

The Pri- Address

ority

Order

The power was shutdown while

the communication. A part of the

originals has not been transmit-

ted.

The Own Name registered in

the other party's machine ^*1

9. USER NAME

The Own Fax Number regis-

tered in the other party's ma-

chine ^*1

When in User Code Transmission or

the Restricted Access function turned

on, the name of the users registered

are printed.

The name stored in the speci-

fied Quick Dial key or a Speed

Dial

10. FAX HEADERS

The names or numbers registered un-

der FAX HEADER 1 and FAX HEAD-

ER 2 are printed.

The fax number entered man-

ually using the number keys

When in the G4 transmission, G4

11. This appears when the Journal

TID is printed.

was printed manually.

When in a transmission, 1 or 2 is print-

ed, however, you can change the pri-

ority order to 3, 4, 1, 2 with User

Parameters (switch 04 bit 4). See p.178

“User Parameters”. When in a recep-

tion or a polling transmission, 1 or 2 is

printed.

12. FILE

The file number of the fax message

13. The Footnote on the Journal

Explains the codes printed on the

Journal.

4. MODE

The types of the communication mode

are printed:

"G3-AT", "G3", "G3-1", "G3-2", "PX-

AT", "PX", "PX-1", "PX-2", "I-PX", "I-

G3", "G4".

5. The time of the output of the Jour-

nal

6. TIME

The time it took to transmit/receive.

When it exceeds 99 minutes 59 sec-

onds, "*" will be printed instead.

7. PAGE

The pages you transmitted or re-

ceived. When it exceeds 999, "***" will

be printed instead.

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Printing the Journal

❖ Date

1. The time of the output of the Jour-

3. The Footnote on the Journal

nal

Explains the codes printed on the

Journal.

2. FAX HEADERS

The names or numbers registered un-

der FAX HEADER 1 and FAX HEAD-

ER 2 are printed.

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Communication Information

Displaying the Files in Memory

Use this function to display a summa-

Note

ry of current memory usage. Items

❒ "Others" is displayed for the

shown are the percentage of free

memory space, the number of re-

ceived confidential messages, the

number of files to be sent, and the

number of received messages to be

printed.

following kinds of files:

• Auto Documents

See p.145 “Registering Auto

Documents”.

• Incoming messages sent with

the Transfer Request feature

See p.28 “Transfer Request”.

A Press [Info.].

• Messages that have been re-

ceived into Transfer Boxes

See p.254 “Transfer Boxes”.

• PC Printing data file (when

optional Printer Interface is

installed)

To print the Transmission File

List

The "Information" menu is shown.

B Enter the code for "Files in Mem-

A Press [Prt.List].

ory" with the number keys.

Note

❒ If "Files in Memory" is not

shown, press [↑Prev.] or [↓Next].

B Press the {Start} key.

C The usage is displayed. When

you have finished, press [OK].

The list is printed, and the dis-

play in step C reappears.

Note

❒ Press [Cancel] to stop printing

the Transmission File List

and return to step C.

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Displaying the Files in Memory

D Press [Exit].

The standby display is shown.

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Communication Information

TX/RX File Save

This feature requires the optional Function Upgrade Unit and Optional 40MB Memory

Card.

When turned on, sent or received

messages are automatically saved to

memory. Once stored you can then

check on previous communications

and print them out as necessary. See

p.236 “TX/RX File Save Settings”.

❖ Printing Files

You can print out the fax messages

stored in the memory. See p.65

“Printing Files”.

❖ Deleting Files

You can delete the fax messages

stored in the memory. See p.66

“Deleting Files”.

Preparation

You can turn this function on or off

with TX/RX File Save. See p.236

“TX/RX File Save Settings”.

Important

❒ If a TX/RX file is saved in memory,

it does not guarantee that the com-

munication was successful. Mes-

sages that were not delivered, or

generated an error are also stored.

This feature allows you to perform

the followings:

❖ Searching Memory for Sent Faxes

You can search the sent faxes in the

memory by Sender Name / No.,

Date/Time, User Code and File

Number. You can print out a list of

the search result. See p.59 “Search-

ing Memory for Sent Faxes”.

Limitation

❒ If any of following features are

used, messages are not stored in

memory:

• Immediate Transmission

• Confidential Transmission

• Polling Transmission

• Confidential Reception

• Memory Lock Reception

• Transfer Request Reception

• Auto Documents

❖ Searching Memory for Received Fax-

You can search the received faxes

in the memory by Sender Name /

No., Date/Time, User Code and

File Number. You can print out a

list of the search result. See p.62

“Searching Memory for Received

Faxes”.

• Forwarding

• Fax On Demand (Option)

❖ Disk File Search List/Visual List

You can print out a list of the

search result for "Searching Memo-

ry for Sent Faxes" and "Searching

Memory for Received Faxes". See

p.65 “Disk File Search List/Visual

List”.

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TX/RX File Save

❒

When "Substitute Reception" is set

to "Memory Reception if no Own

Name or Own Fax Number re-

ceived" and the incoming fax does

not have either Own Name or Own

Fax Number information, you can-

not use the TX/RX File Save func-

tion. Set the "Substitute Reception"

to "Possible", or have the sender of

the fax register his/her Own Name

or Own Fax Number. See p.178

“User Parameters” (switch 05 bit 1).

Searching Memory for Sent

Faxes

A Press [Info.].

Note

❒ When free memory goes below

50%, the oldest stored message is

erased.

The "Information" menu is shown.

B Enter the code for "TX/RX File

❒ You can set whether or not this

function to work only when receiv-

ing the messages from Specified

Senders. See p.236 “TX/RX File

Save Settings”.

Save" with the number keys.

❒ This function stores both transmis-

sions and receptions. Your service

representative can change this to

one of the following options:

Note

❒ If "TX/RX File Save" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

• Transmissions Only

• Receptions Only

C Enter the code for "Search TX

File" with the number keys.

Reference

p.55 “Own Name/Fax Head-

er/Own Fax Number”, <Basic Fea-

tures>

D Press [Search].

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Communication Information

Note

Searching By Date/Time

❒ To print a list of all the sent fax-

es, press [Prt.List]. The display in

step I will appear.

A Select the month using the

[↑Month ] and [↓Month ] and en-

ter the date, year and time us-

ing 0 or 1 key and the

number keys. To change

AM/PM, press [AM/PM].

E Enter the code of the search meth-

od you require.

F Do one of the following:

Searching By Sender Name / No.

A Enter the Own Name or Own

Fax Number using the Quick

Dial keys or number keys.

Note

❒ If you make a mistake, press

[Cancel], and the display in

step E appears.

B Press [OK].

Note

❒ Press [ABC/abc] to switch be-

tween upper and lower case.

❒ Press [Symbols] if you wish to

enter symbols.

Reference

See p.98 “Entering Charac-

ters”, <Basic Features> and

p.55 “Own Name/Fax Head-

er/Own Fax Number”, <Ba-

sic Features>.

Searching By User Code (SUB

Code)

A Enter the User Code/SUB Code

(up to 20 digits) with the num-

ber keys.

B Press [OK].

Enter the User Code (the SUB

code of the Personal Box).

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TX/RX File Save

Reference

p.10 “User Code Transmis-

sion”.

G Press [Exit].

H Press [Prt.List].

Note

B Press [OK].

Note

❒ When an unregistered User

Code is entered, the follow-

ing message appears: "Not

programmed.", then the dis-

play in step B will reappear.

Searching By File Number

❒ If you wish to do a fresh search,

press [Search] and return to step

A Enter the file number (four

digits) with the number keys.

❒ Press 0 or 1 key to check

through the file numbers of the

search results.

I Press 0 or 1 key to choose

whether the image is printed on

the list.

B Press [OK].

Note

❒ To cancel this operation, press

[Cancel]. The display in step C

reappears.

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Communication Information

J Press the {Start } key to print the D Press [Search].

list.

Reference

p.65 “Disk File Search List/Vi-

sual List”

K Press [PrevMenu].

L Press [Exit] to return to the stand-

by mode.

Note

❒ To print a list of all the received

Searching Memory for

Received Faxes

faxes, press [Prt.List]. The dis-

play in step I will appear.

E Enter the code of the search meth-

A Press [Info.].

od you require.

F Carry out one of the following

procedures appropriate to the

search method:

The "Information" menu is shown.

Searching By Sender Name / No.

B Enter the code for "TX/RX File

Save" with the number keys.

A Enter the Own Name or Own

Fax Number using the Quick

Dial keys or number keys.

Note

❒ If "TX/RX File Save" is not dis-

played, press [↑Prev.] [↓Next]

until it is.

Note

❒ Press [ABC/abc] to switch be-

tween upper and lower case.

C Enter the code for "Search RX

❒ Press [Symbols] if you wish to

File" with the number keys.

enter symbols.

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TX/RX File Save

B Press [OK].

Reference

See p.98 “Entering Charac-

ters”, <Basic Features> and

p.55 “Own Name/Fax Head-

er/Own Fax Number”, <Ba-

sic Features>.

B Press [OK].

Searching By User Code (SUB

Code)

A Enter the User Code/SUB Code

(up to 20 digits) with the num-

ber keys.

Searching By Date/Time

A Select the month using the

[↑Month ] and [↓Month ] and en-

ter the date, year and time us-

ing 0 or 1 key and the

number keys. To change

AM/PM, press [AM/PM].

Enter the User Code (the SUB

code of the Personal Box).

Note

❒ You can search received fax-

es with the User Codes when

those codes have been al-

ready registered in your fax

machine at the time of the re-

ception with the following

conditions:

• Polling Reception

• Polling Reception with

SEP/PWD (fax messages

with IDs or the documents

stored in Information Box-

es)

Note

❒ If you make a mistake, press

[Cancel], and the display in

step E appears.

• SEP Code Polling Recep-

tion (fax messages sent

with Polling Transmission

or documents stored in In-

formation Boxes)

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Communication Information

B Press [OK].

G Press [Exit].

H Press [Prt.List].

Note

❒ When an unregistered User

Code is entered, the follow-

ing message appears: "Not

programmed.", then the dis-

play in step B will reappear.

Reference

p.10 “User Code Transmis-

sion”

Searching By File Number

❒ If you wish to do a fresh search,

press [Search] and return to step

A Enter the file number (four

digits) with the number keys.

❒ Press 0 or 1 key to check

through the file numbers of the

search results.

I Press 0 or 1 key to choose

B Press [OK].

whether the image is printed.

Note

❒ To cancel this operation, press

[Cancel]. The display in step C

reappears.

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TX/RX File Save

J Press the {Start } key to print the

Printing Files

list.

Follow these steps to print files that

have been stored in your machine's

memory.

Reference

p.65 “Disk File Search List/Vi-

sual List”

A Press [Info.].

K Press [PrevMenu].

L Press [Exit] to return to the stand-

by mode.

Disk File Search List/Visual

List

Print either of these lists for a hard

copy of the search results generated

by the Search TX File and Search RX

File functions. You can choose to have

transmitted and received document

images printed on this list.

The "Information" menu is shown.

B Enter the code for "TX/RX File

Save" with the number keys.

If you choose "Without Image", the

Disk File Search List is printed.

If you choose "With Image" the Disk

File Visual List is printed.

Note

❒ If "TX/RX File Save" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Note

❒ Normally, when specifying the

destination with a Quick Dial key

or Speed Dial, "ADDRESS" on this

report shows Own Name or Own

Fax Number registered in the re-

ceiver's machine. However, you

can change the setting with User

Parameters so that the name or

number of the destination stored

in the Quick Dial key or Speed Dial

in your machine is printed instead.

See p.1 78 “U ser Parameters ”

(switch 04 bit 4).

C Enter the code for "Print File"

with the number keys.

D Enter the file number of the mes-

sage (four digits) you wish to

print with the number keys.

Reference

p.44 “Checking the Transmission

Result (TX Status)”

p.45 “Checking the Reception Re-

sult (RX Status)”

Note

❒ If there is no matching file, "No

matching file found." is dis-

played.

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Communication Information

E Press the {Start} key to print the D Enter the file number of the mes-

message.

sage (four digits) you wish to de-

lete with the number keys.

F Press [PrevMenu].

G Press [Exit] to return to the stand-

by mode.

Note

Deleting Files

❒ If there is no matching file, "No

matching file found." is dis-

played.

Follow these steps to delete files that

have been stored in your machine's

memory.

E Press [OK].

F Press [Yes].

Note

A Press [Info.].

The "Information" menu is shown.

B Enter the code for "TX/RX File

Save" with the number keys.

Note

❒ If "TX/RX File Save" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

❒ Press [No] to return to the dis-

play in step C.

G Press [PrevMenu].

C Enter the code for "Delete File"

with the number keys.

H Press [Exit] to return to the stand-

by mode.

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Box File Manager Functions

See the following pages for how to

stored in box functions.

Printing Personal Box

Messages

Preparation

Follow these steps to print a message

received in a Personal Box.

In order to use the Personal Boxes

function or Information Boxes

function, you need to set up Per-

sonal Boxes or Information Boxes

in the "Box Settings" beforehand.

See p.245 “Box Settings ” .

Note

❒ When a message has been received

into a Personal Box, the i indica-

tor lights and the Confidential File

Report is printed. This report

shows the name of the Personal

Box in which the message has been

received. See p.47 “Confidential

File Report”.

❖ Printing Personal Box Messages

Print a message received in a Per-

sonal Box. See p.67 “Printing Per-

sonal Box Messages”.

❒ If you print a Personal Box mes-

❖ Storing Messages in Information Box-

sage, it is deleted.

Store a message in an Information

Box. See p.69 “Storing Messages in

Information Boxes”.

A Press [Info.].

❖ Printing Information Box Messages

Print a message stored in an Infor-

mation Box. See p.70 “Printing In-

formation Box Messages”.

❖ Deleting Information Box Messages

Delete a message stored in an In-

formation Box. See p.71 “Deleting

Information Box Messages”.

The "Information" menu is shown.

B Enter the code for "Box File Man-

ager" with the number keys.

Reference

p.245 “What is the SUB/SEP

Code?”

p.246 “Personal Boxes”

p.251 “Information Boxes”

Note

❒ If "Box File Manager" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

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Communication Information

C Enter the code for "Print Personal- F Press the {Start} key to print the

Box" with the number keys.

message.

Note

D Enter the SUB code of the Person-

al Box you wish to print.

❒ Press [Cancel] to return to the

display in step D.

❒ To stop printing, press the

{Stop} key. The display in step

D will reappear.

G Press [PrevMenu].

E Press [OK].

Note

❒ If there are messages in other

Personal Boxes, the display in

step D will reappear, press [Pre-

vMenu] twice.

❒ If a password is required, enter

the password then press [OK].

H Press [Exit] to return to the stand-

by mode.

❒ If there are no received messag-

es, "No matching file

found." is displayed then the

screen in step D reappears.

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Box File Manager Functions

D Enter the SEP code of the Infor-

mation Box you wish to store the

message in.

Storing Messages in

Information Boxes

Follow these steps to store a message

in an Information Box.

Note

❒ Only one message can be stored in

E Press [OK].

each Information Box.

❒ To delete a stored message in In-

formation Box, see p.71 “Deleting

Information Box Messages”.

A Press [Info.].

Note

❒ If a password is required, enter

the password then press [OK].

The "Information" menu is shown.

B Enter the code for "Box File Man-

ager" with the number keys.

❒ When there is already a stored

message in the selected Infor-

mation Box, the message below

appears. If you wish to over-

write the stored message with

the new message, press [Yes ]. If

you press [No], the display in

step D reappears.

Note

❒ If "Box File Manager" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

C Enter the code for "Prog. Info.

File" with the number keys.

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Communication Information

F Set the original you wish to store,

and select any scan settings as

necessary.

Printing Information Box

Messages

Follow these steps to print a message

stored in an Information Box.

A Press [Info.].

Note

❒ If you press [Cancel], the display

in step D reappears.

G Press the {Start} key.

Your document is scanned in.

To cancel scanning, press the

{Stop} key. The display in step D

reappears.

The "Information" menu is shown.

B Enter the code for "Box File Man-

H Press [PrevMenu] twice.

ager" with the number keys.

Note

❒ If "Box File Manager" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Note

❒ If you wish to continue storing a

message in another Information

Box, repeat the steps from D.

C Enter the code for "Print Info.

File" with the number keys.

I Press [Exit] to return to the stand-

by mode.

D Enter the SEP code stored for the

Information Box.

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Box File Manager Functions

E Press [OK].

G Press [PrevMenu] twice.

Note

❒ If a password is required, enter

the password then press [OK].

❒ To print messages that are

stored in other Information Box-

es, repeat the steps from the dis-

play in step D.

H Press [Exit] to return to the stand-

by mode.

❒ If no message is stored, "No

matching file found." is dis-

played and the screen in step D

reappears.

F Press the {Start} key.

Deleting Information Box

Messages

Follow these steps to delete a message

stored in an Information Box.

The message is printed.

Note

A Press [Info.].

❒ Press [Cancel] to return to the

display in step D.

❒ To cancel printing, press the

{Stop} key. The display in step

D reappears.

The "Information" menu is shown.

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Communication Information

❒ If no message is stored, "No

matching file found." is dis-

played and the screen in step D

reappears.

B Enter the code for "Box File Man-

ager" with the number keys.

F Press [Yes].

Note

❒ If "Box File Manager" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

C Enter the code for "Del. Info. File"

with the number keys.

G Press [Yes].

The Information Box message is

deleted.

D Enter the SEP code of the Infor-

mation Box you wish to delete.

E Press [OK].

Note

❒ If you press [No], the message is

not deleted and the display in

step D reappears.

H Press [PrevMenu].

Note

❒ If a password is required, enter

the password then press [OK].

Note

❒ If messages are stored in other

Information Boxes, the display

in step D appears, press [Prev-

Menu] twice.

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Box File Manager Functions

I Press [Exit] to return to the stand-

by mode.

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Communication Information

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3. Other Transmission Features

Handy Dialing Functions

A Set the original and select any

Chain Dial

scan settings as necessary.

This feature allows you to compose a

B Press {Quick Dial 001}.

telephone number from various

parts, some of which may be stored as

Quick Dial keys or Speed Dial codes,

and some of which may be entered

with the number keys.

You can program commonly used

area or country codes into Speed Dial

codes or Quick Dial keys.

C Press the {Pause/Redial} key.

Note

❒ The maximum number of digits

you can enter is 254.

❒ With Memory Transmission or Im-

mediate Transmission, press the

D Press the {Quick Dial 003} key.

{Pause/Redial} key after entering

digits using the number keys, a

pause will be entered. However,

this is not necessary with On Hook

Dial and Manual Dial.

Example: 01133-1-5551234 (From the

United States to Paris).

Assume that the following Quick Dial

and Speed Dial numbers have al-

ready been programmed.

E Press the {Pause/Redial} key.

• Quick Dial 001 = 01133 (Overseas

to France)

• Quick Dial 003 = 1 (Paris)

• Speed Dial 001 = 5551234

F Press the {Speed Dial} key.

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Other Transmission Features

G Press {0}{0}{1}.

C Press [Tel.Dir.].

Note

❒ If you wish to specify another

destination, press [Add], then re-

peat steps from B.

D Enter the search letter by pressing

one of the Quick Dial keys (A to

Z).

H Press the {Start} key.

Telephone Directory

Note

❒ Key layout of the Quick Dial

keys are either "QWERTY" or

"ABCDE", depending on the

settings you made. See p.205

“Key Layout”.

This feature lets you find a stored

Speed Dial quickly by just entering a

single letter, for example, the first let-

ter of the name stored for that num-

ber.

E Press [OK].

Limitation

❒ Speed Dial codes cannot be

searched for by symbol or number.

A Set the original and select any

scan settings you require.

B Press the {Speed Dial} key.

The names or fax numbers regis-

tered in Speed Dials are shown in

numerical order on the display.

F Enter the two-digit code (00 to 99)

or three-digit code (000 to 999) of

the Speed Dial with the number

keys.

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Handy Dialing Functions

❒ The machine only remembers the

most recent single number that

was dialed with a Quick Dial key

or Speed Dial. If a transmission di-

aled with the number keys takes

place after a transmission using a

Quick Dial key or Speed Dial, the

previous 10 memorized numbers

are erased.

Note

❒ When the optional Function

Upgrade Unit is installed, enter

a Speed Dial code in the range

000 to 999.

❒ If the list does not contain the

desired destination, press

[↑Prev. ] or [↓Next ].

❒ If you incorrectly enter the code,

press the {Clear} or {Stop} key

to try again.

❒ Even when dialing with the num-

ber keys, when the number has

Own Name or Own Fax Number

registered, the name or number

registered appears. See p.55 “Own

Name/Fax Header/Own Fax

Number”, <Basic Features>.

G Press the {Start} key.

Redial

❒ The machine remembers the

Group Dials in which only one

destination is stored.

The machine memorizes the last 10

destinations that have been dialed. If

you wish to send a message to a des-

tination which you faxed to recently,

the Redial feature saves you finding

and entering the number again.

A Set the original and select any

scan settings you require.

B Press the {Pause/Redial} key

Note

❒ The following kinds of destina-

tions are not memorized:

• Group Dials

• Destinations dialed as End Re-

ceivers for Transfer Request

• Destination of Memory File

Transfer

• Destinations dialed using the

external telephone keypad

The last number dialed appears.

• Destinations dialed by Redial

(regarded as already memo-

rized)

C Enter the code of the number you

wish to redial.

❒ The machine only remembers the

most recent single number that

was dialed with a Quick Dial key

or Speed Dial.

❒ When redialing the destination

registered in a Quick Dial key or

Speed Dial, the registered name

appears.

Note

❒ If the list does not contain the

desired destination, press

[↑Prev. ] or [↓Next ].

D Press the {Start} key.

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Other Transmission Features

❒ SUB Codes are printed on the fol-

lowing reports:

SUB/SID (SUB Code

Transmission)

• File Reserve Report (Memory

Transmission)

Normally you can only use Confiden-

tial Transmission or Transfer Request

to send to fax machines of the same

make that have the Confidential Re-

ception or the Transfer Request fea-

ture. However, if the other machine

supports a similar feature called

SUB/SID, you can send fax messages

to the other party using this method

instead.

See p.107 “File Reserve Report

(Memory Transmission)”.

Reference

p.7 “Sending Confidential Messag-

es”

p.28 “Transfer Request”

p.246 “Personal Boxes”

p.254 “Transfer Boxes”

p.63 “Quick Dial”, <Basic Fea-

You can also use SUB code Transmis-

sion to send messages to Personal

Boxes and Transfer Boxes registered

in other fax machines.

tures>

p.76 “Speed Dial”, <Basic Fea-

tures>

p.87 “Groups”, <Basic Features>

the other party's fax machine.

p.136 “Program/Delete Menu”

You need to assign the Dial Op-

tions feature to a User Function

key beforehand. See p.154 “User

Function Keys”.

A Set the original and select any

scan settings you require.

B Dial the destination fax number

Limitation

with the number key.

❒ SUB Code Transmission is only

available with G3, and is not avail-

able with G4.

Note

❒ When specifying Transmission

with the Default ID, the SUB Code C Press the User Function key ({F1}

of the Sub Code Transmission with

the Mode key function is not avail-

able. See p.13 “SUB Code Trans-

mission with the Mode Key”.

to {F10}) assigned with the Dial

Options feature.

❒ You can enter numbers up to 20

digits.

❒ You can also store the SUB Codes

in addition to the other parties

names and fax numbers in Quick

Dial keys, Speed Dials, or Key

Stroke Programs.

D Enter the code for "SUB" with the

number key.

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Handy Dialing Functions

B Enter the SID, then press [OK].

E Enter the SUB code, then press

[OK].

Note

❒ You can enter up to 20 char-

Note

acters.

❒ Make sure to enter the same

SUB code that is stored in the

Personal Box, or the SUB code

of the Transfer Box of the other

parties'.

❒ You can enter digits 0-9, q,

p and spaces. To enter a

space, press [Space] (the first

character cannot be a space).

❒ If you incorrectly enter the

code, press the {Clear} key or

{Stop} key and try again.

❒ Make sure that the ID you

enter conforms with the

specifications of the other

party's fax machine.

❒ You can enter up to 20 charac-

ters.

❒ You can enter digits 0-9, q, p

and spaces. To enter a space,

press [Space] (the first character

cannot be a space).

❒ If you incorrectly enter the code,

press the {Clear} key or {Stop}

key and try again.

C Press [OK].

F Press [OK].

❒ Make sure that the ID you enter

conforms with the specifica-

tions of the other party's fax ma-

chine.

When entering the SID

(Password) is necessary

A Enter the code for "SID" with

the number key.

Note

❒ To cancel the operation, press

[Cancel] and the display will re-

turn to standby mode menu.

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Other Transmission Features

• File Reserve Report (Polling Re-

ception)

G Press the {Start} key.

See p.21 “File Reserve Report

(Polling Reception)”.

Note

❒ When in Immediate Transmis-

sion, if the other party does not

support this function, an error

message appears on the display.

❒ Make sure that the ID you enter

conforms with the specifications of

Reference

SEP/PWD (SEP Code Polling

Transmission)

p.22 “Polling Transmission”

p.19 “Polling Reception”

p.251 “Information Boxes”

Normally you can only use Polling

Transmission/Reception between fax

machines of the same make that have

the Polling Transmission/Reception

feature. However, if the other ma-

chine supports a similar feature

called SEP/PWD, you can send faxes

or receive messages using this polling

method instead.

p.63 “Quick Dial”, <Basic Fea-

tures>

p.76 “Speed Dial”, <Basic Fea-

tures>

p.87 “Groups”, <Basic Features>

p.136 “Program/Delete Menu”

A Press [Mode].

You can also use SEP Code Polling

Transmission to retrieve documents

stored in information boxes regis-

tered in other fax machines.

You need to assign the Dial Op-

tions feature to a User Function

key beforehand. See p.154 “User

Function Keys”.

The Transmission Mode menu ap-

pears.

Note

❒ The ID can be up to 20 digits long

and consist of digits, spaces, p

and q.

B Enter the code for "Polling RX"

with the number keys.

❒ You can also store the SEP Codes

in addition to the other parties

names and fax numbers in Quick

Dial keys, Speed Dials, or Key

Stroke Programs.

Note

❒ If "Polling RX" is not displayed,

press [↑Prev.] or [↓Next] until it

is.

❒ Messages you send using this fea-

ture are marked "SEP" on the re-

ports below:

• File Reserve Report (Memory

Transmission)

See p.107 “File Reserve Report

(Memory Transmission)”.

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Handy Dialing Functions

C Press 0 or 1 key to select "De- G Enter the code for "SEP" with the

fault ID", and then press [OK].

number keys.

H Enter the SEP code with the num-

ber keys, then press [OK].

The Transmission Mode menu is

shown. A check mark is added to

Polling Reception.

D Press [Exit].

Note

❒ Make sure to enter the same SEP

code that is stored in the Infor-

mation Box of the other parties'.

❒ You can enter up to 20 charac-

ters.

The Polling Reception menu is

shown.

❒ You can enter digits 0-9, q, p

and spaces. To enter a space,

press [Space] (the first character

cannot be a space).

Note

❒ "Polling RX" appears.

❒ If you incorrectly enter the code,

press the {Clear} key or {Stop}

key and try again.

E Dial the destination fax number

using the number keys.

❒ Make sure that the ID you enter

conforms with the specifica-

tions of the other party's fax ma-

chine.

F Press the User Function key ({F1}

to {F10}) assigned with the Dial

Options feature.

When a password (PWD) is

necessary

A Enter the code for "PWD" with

the number keys.

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Other Transmission Features

B Enter the PWD code then press

[OK].

Sub-address

The optional ISDN Unit is required to

use this function

ISDN allows two or more terminals

(such as a fax and digital telephone)

to be connected to a single line. These

terminals are identified by their sub-

address numbers. If the terminals

connected to the line at a destination

are assigned sub-addresses, dialing a

sub-address allows you to direct your

fax message to one or more particular

terminals at the destination.

Note

❒ You can enter up to 20 char-

acters.

❒ You can enter digits 0-9, q,

p and spaces. To enter a

space, press [Space] (the first

character cannot be a space).

You need to assign the Sub-ad-

dress feature to a User Function

key beforehand. See p.154 “User

Function Keys”

❒ If you incorrectly enter the

code, press the {Clear} key or

{Stop} key and try again.

Limitation

❒ Make sure that the ID you

enter conforms with the

specifications of the other

party's fax machine.

❒ Sub-address can only be used with

ISDN.

Note

I Press [OK].

❒ You can program a sub-address

number in a Quick Dial key or

Speed Dial.

A Select G4 or ISDN-G3.

Note

Reference

p.89 “Selecting the Line”

❒ To cancel the operation, press

[Cancel] and the display will re-

turn to standby mode menu.

B Set the original and select any

J Press the {Start} key.

scan settings you require.

The connection is established and

the reception starts.

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Handy Dialing Functions

C Dial the fax number with the

UUI

number keys.

This function requires the optional ISDN

Unit.

It allows G4 faxes with the UUI (User-

User Information) feature to make

Transfer Requests to this machine us-

ing UUI instead of a push signal.

D Press the User Function key ({F1}

to {F10}) in which the Sub-ad-

dress function has been regis-

tered.

You need to store the Tone (UUI)

function in a User Function key be-

forehand. See p.154 “User Func-

tion Keys”.

Limitation

❒ UUI is only available with ISDN.

"/" appears on the display.

Note

❒ You can store UUI code in a Quick

Dial key or Speed Dial.

A Select G4 or I-G3 line.

E Enter the destination sub-address

with the number keys.

Reference

F Press the {Start} key.

p.89 “Selecting the Line”

B Set the original and select any

scan settings you require.

C Enter the fax number.

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Other Transmission Features

D Press the User Function key ({F1}

to {F10}) in which the Tone func-

tion has been registered.

"•" appears after the fax number

you entered.

E Enter the UUI code with the num-

ber keys.

F Press the {Start} key.

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On Hook Dial

You can send a fax message without

lifting the receiver, while still listen-

ing to the dial tone.

C Dial.

When a connection is made to anoth-

er fax machine (you will hear a high-

pitched tone), press the {Start} key.

The fax number you enter is dialed

immediately.

Note

❒ You cannot use this feature with

the optional Extra G3 Interface

Unit.

Note

❒ If you misdial the number, press

the {Stop} key, {On Hook Dial} or

{Clear Modes/Energy Saver} key

and return to step B.

❒ You can adjust the volume of the

internal speaker. See p.104 “Ad-

justing Volume”, <Basic Features>.

❒ Press 0 or 1 key to adjust the

❒ The On Hook Dial function is also

available with ISDN. See p.86 “Us-

ing On Hook Dial with ISDN”.

monitor volume.

Reference

p.46 “Dialing”, <Basic Features>

A Set the original and select any

scan settings you require.

p.75 “Handy Dialing Func-

tions”

B Press the {On Hook Dial} key.

D When a connection is made to an-

other fax machine (you will hear a

high-pitched tone), press the

{Start} key.

Transmission starts.

After transmission the machine

will return to the standby mode.

You will hear a dial tone from the

machine's internal speaker.

Note

❒ If you wish to cancel transmis-

sion while it is in progress, press

the {Stop} key then remove the

document.

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Other Transmission Features

B Dial the fax number.

Using On Hook Dial with ISDN

This feature requires the optional ISDN

Unit.

When only connected to an ISDN

line, the On Hook Dial feature be-

comes available for ISDN.

Limitation

❒ Do not pause for more than 5

seconds between dialing digits.

If more than 5 seconds passes,

transmission will start automat-

ically.

The following example describes how

to use this feature to connect to a fax

information service.

Note

You need to set the "Selecting the

line for On Hook Dial" to "ISDN"

with User Parameters. See p.178

“User Parameters” (switch 21 bit

0).

❒ If you incorrectly enter the

number, press the {On Hook Di-

al} key, the {Stop} key or the

{Clear Modes/Energy Saver} key

and perform the operation

again.

Note

❒ When ISDN is selected for the On

Hook Dial, the optional handset or

an external telephone can only be

used for making phone calls. You

cannot transmit faxes with the

Manual Dial function or receive

faxes with the Telephone Mode.

See p.88 “Manual Dial” and p.113

“Telephone Mode”.

❒ You can also enter the sub-ad-

dress and UUI. The correct in-

put sequence is as follows: "Fax

number" "/" "Sub-address" "•"

"UUI"

❒ Press 0 to 1 key to adjust the

monitor volume.

Reference

p.82 “Sub-address”

A Press the {On Hook Dial} key.

p.83 “UUI”

C Press [Dialing].

Note

❒ Transmission will begin auto-

matically 5 seconds after enter-

ing the fax number.

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On Hook Dial

D Follow the instructions provided

by the other party.

E When you hear a message such as

"Please press the start button",

press the {Start} key.

After a while, reception will begin.

When reception has finished, the

machine will return to the standby

mode.

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Other Transmission Features

Manual Dial

The optional handset or an external telephone is required to use this function.

Pick up the handset or the external

C Dial.

telephone and dial. When the line is

connected and you hear a high-

pitched tone, press the {Start} key to

send your fax message. If, on the oth-

er hand, you hear a voice at the other

end, continue your conversation as

you would normally over the tele-

phone.

The fax number you enter is dialed

immediately.

Note

❒ If you incorrectly enter the

number, replace the external

telephone and try again from

step B.

❒ Manual Dial does not work with

ISDN lines.

❒ Results of transmissions with this

feature are not mentioned in the

Transmission Result Report.

Reference

p.46 “Dialing”, <Basic Features>

❒ You can specify destination with

the number keys, Quick Dial key

or Speed Dial.

p.75 “Handy Dialing Func-

tions”

❒ While using the optional handset

or an external telephone, you can

store the fax documents for the

Memory Transmission if "Storing

fax documents for the Memory

Transmission while using the

Manual Dial function" is set to "En-

able" with User Parameters. How-

ever, while this feature is set to

"Disable", you cannot transmit fax-

es using the Manual Dial function.

See p.178 “User Parameters”

(switch 09 bit 4).

D When the line is connected and

you hear a high-pitched tone,

press the {Start} key to send your

fax message, and replace the

handset of the external telephone.

Transmission starts.

After transmission the machine

will return to the standby mode.

❒ If you lift the handset immediately

after the machine switches to

Night Timer mode, there will be no

sound for a maximum of 4 sec-

onds. When you can hear sound

again, you can continue.

Note

❒ If someone picks up the phone at

the other end, ask them to do what

is necessary to receive the fax.

❒ If you wish to cancel transmis-

sion while it is in progress, press

the {Stop} key then remove the

original.

A Set the original and select any

scan settings you require.

B Pick up the external telephone.

You will hear a dial tone.

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Selecting the Line

This feature requires the optional Extra G3 Interface Unit or the optional ISDN Unit.

Installing all of these options expands

the machine's line capacity to a maxi-

mum of 3 lines.

❒ You can set the default G3 line or

expanded G3 line as the PABX line

with User Parameters. See p.178

“User Parameters” (switch 13 bit

0), (switch 13 bit 2).

The optional Extra G3 Interface Unit

connects to the PSTN, the optional

ISDN Unit to the ISDN.

❒ The On Hook Dial function is not

available with the lines expanded

by the optional units. See p.85 “On

Hook Dial”.

Note

❒ Only one PSTN line is available

with the base machine without any

options installed.

❒ Your machine may not respond to

a transmission received through

an ISDN PBX, detecting it as a tele-

phone call, not as a fax message.

You can set "Respond to a trans-

mission received through an ISDN

PBX unconditionally" to "On" with

User Parameters. See p.178 “User

Parameters” (switch 13 bit 6).

❒ Up to three lines can be used si-

multaneously.

❒ One ISDN line allows you to com-

municate with two communica-

tion lines, however, if connected

through PBX, you may only be

able to use one communication

line.

❒ The table for the available combi-

nation of the connected line type(s)

and the communication type(s) is

as follows:

❒ The optional Extra G3 Interface

Unit can be connected to a PSTN

line.

❒ The optional Extra G3 Interface

Unit can be for reception exclusive

use. To change the setups, please

contact your service representa-

tive.

Option

Compo-

nent(s)

Connected Available

Line

Type(s)

Communi-

cation

Type(s)

Base

Machine

PSTN

❒ The optional ISDN Unit can be

Base Ma-

PSTN +

G3 + G3

connected to an ISDN line.

chine + Op- PSTN

tional Extra (Option)

G3Interface

❒ When sending a fax and choosing

the line, you can only specify desti-

nations with the number keys and

the Chain Dial feature.

Unit

Base Ma-

PSTN +

G3 + G4

❒ The following display is shown

when neither the optional Extra G3

Interface Unit or optional ISDN

Unit is installed.

chine + Op- ISDN

tional ISDN (Option)

Unit

I-G3 + G4

G3 + G4 +

G4 + G4

ISDN

(Option)

I-G3 + G4

G4 + G4

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Other Transmission Features

❖ G3

Option

Compo-

nent(s)

Connected Available

Line

Type(s)

Communi-

cation

G3 is selected by default after pow-

er on and a reset.

If the G3 indicator is not lit, press

the {Line Selection} key until it is.

Depending on the settings, either

PSTN or ISDN is selected.

Type(s)

Base Ma-

chine + Op- PSTN

tional Extra (Option)

G3Interface

PSTN +

G3 + G3

PSTN +

G3 + G4

Unit + Op-

ISDN

G3 + I-G3

I-G3 + G4

tional ISDN

(Option)

Unit

G3 + G4 +

G3 + I-G3 +

❖ Auto Display

❖ G3-1 Display

❖ G3-2 Display

❖ ISDN-G3 Display

I-G3 + I-G3

ISDN

(Option)

I-G3 + G4

I-G3 + I-G3

G4 + G4

PSTN +

PSTN

(Option) +

ISDN

G3 + G3 +

G3 + G4 +

(Option)

I-G3 + I-G3

G3 + I-G3 +

• I-G3 : G3 communication using

ISDN (ISDN-G3)

❒ When holding more than one com-

munication at one time, the infor-

mation of the first communication

established is shown on the dis-

play.

❒ Up to three communications can

be held at one time.

❒ You can send two faxes and re-

ceive one simultaneously.

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Selecting the Line

❖ G4

Auto Discriminate

Press the {Line Selection} key to

light the G4 indicator. ISDN is se-

This function is for when G4 is select-

ed. The machine first dials using G4,

but if the destination is PSTN, it

switches automatically to G3.

lected.

Limitation

❒ This function requires the optional

ISDN Unit.

❖ G4 Display

Note

❒ When the destination G3 uses TA

(Terminal Adapter) or is attached

to a PBX, and connected to ISDN, it

is detected as G4 and the machine

does not switch to G3.

❖ PABX

❒ Depending on the signals of the in-

ternational lines, the Auto Dis-

criminate function cannot detect

the correct line type, thus trans-

missions to overseas destinations

may not be made.

Press the {Line Selection} key to

light the PABX indicator.

How to Select the Line

❖ G3 Line Selection

When the optional Extra G3 Interface

Unit or optional ISDN Unit is in-

stalled, you can store the Line Select

function in one of the User Function

keys ({F1} to {F10}).

G4 communication always uses IS-

DN, but G3 communication can

use either PSTN or ISDN. There-

fore, when connected to both

PSTN and ISDN and selecting G3,

you can choose which line to use.

When sending a fax, pressing the

User Function key enables you to se-

lect the line.

Note

❒ When the optional ISDN Unit is

installed, the line type for "Au-

to" is set to PSTN by default. If

you wish to change the settings,

please contact your service rep-

resentative.

Preparation

Store the Line Select function in a

User Function key ({F1} to {F10}).

See p.154 “User Function Keys” .

❒ When using G3 with ISDN, you

can use the sub-address and

UUI.

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Other Transmission Features

A Make sure that the G3 indicator is

lit.

B Press the User Function key ({F1}

to {F10}) with the Line Select

function stored in.

C Press 0 or 1 key to select the

line.

D Press [OK].

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Transmission Features

Stamp

Auto Reduction

When sending a fax message, the ma-

chine can stamp a circle mark at the

bottom of the document. This stamp

indicates that the document has been

successfully stored in memory for

Memory Transmission, or that it has

been successfully sent for Immediate

Transmission.

If the other party's fax machine does

not have paper loaded of the same

width as your document, use this fea-

ture to have your document image re-

duced to a suitable width during

transmission.

Transmitter

(This machine)

Receiver

A B

Reduction

GFREDU0N

Important

GFSTMP1N

❒ If you turn this feature off, the

scale of the document is main-

tained and some parts of the image

may be lost when printed at the

other end.

Each time you press the {F3 Stamp}

key, the indicator light is turned on

and off. Turn it on or off if you wish

this function to work.

Note

❒ If a page was not stamped even

though the Stamp feature is turned

on, you need to resend that page.

❒ If you use this feature often, you

can adjust User Parameters so that

the home setting is on. In this case,

Stamp can easily be turned off for

any single transmission by press-

ing the {F3 Stamp} key. See p.178

“User Parameters ” (switch 00 bit

0).

GFREDU1N

Note

❒ You can switch this feature on and

off with User Parameters. See

p.178 “User Parameters” (switch

07 bit 3).

❒ When the stamp starts getting

lighter, replace the cartridge. See

p.234 “Enter the code for "Program

Sender" with the number keys.” .

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Other Transmission Features

ID Transmission

Duplex Original Settings

If you use this feature, transmission is

limited to destination machines of the

same make and with the same stored

Polling ID. This is useful when send-

ing documents containing confiden-

tial or sensitive information.

This feature lets you scan in each side

of a double-sided original, then have

both sides sent in a single operation.

You need to store the Duplex Orig-

inal function in a User Function

key beforehand. See p.154 “User

Function Keys”.

Preparation

You need to program the Polling

ID beforehand. See p.199 “Regis-

tering ID Codes” .

Limitation

❒ This feature is only available with

Memory Transmission.

Limitation

❒ ID Transmission is not available

❒ Document bypass tray is not avail-

with the following functions:

able with this feature.

• Polling Transmission

See p.22 “Polling Transmis-

sion”.

Note

❒ You cannot send duplex originals

using Parallel Memory Transmis-

sion.

• Backup File Transmission

See p.102 “Backup File Trans-

mission” .

A Make sure the Memory Transmis-

sion indicator is lit.

Note

❒ You can turn this feature on or off

with User Parameters. See p.178

“User Parameters” (switch 06 bit

2).

Note

❒ If it is not, press the {Transmis-

sion Mode} key.

B Press the User Function key ({F1}

to {F10}) with the Duplex Origi-

nal function stored in.

C Set the double-sided original

with the front page face-up.

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Transmission Features

Note

D Select any scan settings as neces-

sary.

❒ If you press [Yes], all scanned

data is deleted.

E Dial the destination number.

❒ If you press [No], transmission

of the scanned data starts.

F Press the {Start} key.

❒ If you do not press either [Yes]

or [No] for a while, the file will

be deleted automatically and

the following display appears.

Scanning the front page will begin.

When scanning has finished, the

following display appears:

G Set the original with the back

❒ When the memory runs out

while scanning the front page

(the first page), the file will be

deleted and the following dis-

play appears.

page face-up.

Note

❒ Set the document within 60 sec-

onds. If time runs out, an error

will occur and transmission will

not take place.

H Press the {Start} key.

Transmission starts.

If a Document Jam Occurs

If Memory Runs out While Scanning Is in

Progress

A Check the message on the dis-

play, then press [OK].

Scanning of documents is interrupted

if the machine's memory runs out (the

remaining amount of memory de-

creases to 0%) while scanning and

storing the documents data is in

progress.

B Remove the document.

Reference

p.108 “Clearing Original

Jams”, <Basic Features>

A When the memory runs out while

scanning the back page (the sec-

ond page), the following display

appears.

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Other Transmission Features

B Press the User Function key ({F1}

to {F10}) that the Batch Original

Documents Transmission func-

tion is stored in.

Batch Original Documents

Transmission

When sending a fax message which

has a large number of pages, you can

divide and scan the original docu-

ments in parts to store in the memory,

and then send the whole data in one

transmission.

C Set the first stack of documents.

Preparation

Note

Before you can use the Batch Orig-

inal Documents Transmission

function, you need to program this

function into a User Function key

({F1} to {F10}). See p.154 “User

Function Keys”.

❒ You can set up to 30 pages

(11"×17"), 40 pages (8¹/₂"×14"),

or 75 pages (8¹/₂"×11") of docu-

ments at one time.

D Select any scan settings as neces-

Limitation

sary.

❒ The Immediate Transmission is

not available. Use Memory Trans-

mission.

E Dial the destination number.

F Press the {Start} key.

❒ You cannot use the Document By-

pass Tray to feed the documents

when using this function.

The machine starts scanning the

documents.

When the scanning of the set docu-

ments is complete, the screen be-

low appears.

Note

❒ You cannot send batch document

data using Parallel Memory Trans-

mission.

A Make sure the Memory Transmis-

sion indicator is lit.

Important

❒ Do not attempt to add more

documents into the feeder while

the scanning is in progress. Do-

ing so may result in a document

jam.

Note

G Set the next stack of documents.

❒ If it is not, press the {Transmis-

sion Mode} key.

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Transmission Features

H Press the {Start} key.

If Memory Runs out While Scanning Is in

Progress

When the machine finishes scan-

ning the set documents, the screen

below appears.

Scanning of documents is interrupted

if the machine's memory runs out (the

remaining amount of memory de-

creases to 0%) while scanning and

storing the documents data is in

progress.

Note

A Select whether or not to delete the

❒ If you have more documents to

be scanned, repeat the proce-

dure from G.

stored document data.

I When you finish scanning all

documents, press the {q} key.

Transmission starts.

If Scanning Fails

Scanning of documents is interrupted

if the machine fails to scan some of

the documents and store the docu-

ment data.

Note

❒ If you press [Yes], all scanned

data is deleted.

❒ If you press [No], transmission

of the scanned data starts.

A Select whether or not to delete the

stored document data.

If a Document Jam Occurs

A Check the message on the dis-

play, then press [OK].

B Remove the document.

Note

❒ If you press [Yes], all scanned

Reference

p.108 “Clearing Original

Jams”, <Basic Features>

data is deleted.

❒ If you press [No], transmission

of the scanned data starts.

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Other Transmission Features

Note

Label Insertion

❒ This feature does not work with

the following function and condi-

tion:

With this feature you can have the re-

ceiver's name programmed in Quick

Dial key or Speed Dial printed on the

message when it is received at the

other end. The name will be printed

at the top of the page and will be pre-

ceded by "TO:".

• Transfer Request

See p.28 “Transfer Request ”.

• When transmitting the fax with

the Fax Header Print function

"Off"

See p.32 “Fax Header Print”.

If you program the Label insertion

feature in a Quick Dial key or Speed

Dial, the feature is enabled when you

select "On". This feature cannot be

used if the other party's name is not

programmed.

❒ You can set this feature for each

destination.

Reference

p.10 “User Code Transmission”

User Code (the name of the Personal

Box) will be printed preceded by

"FROM:" as well as the name of the re-

ceiver when sending faxes with User

Code (SUB Code of the Personal Box)

using User Code Transmission to re-

ceivers whose Label Insertion setting

is "On" in your machine.

p.246 “Personal Boxes”

p.63 “Quick Dial”, <Basic Fea-

tures>

p.76 “Speed Dial”, <Basic Fea-

tures>

Inserting a Label Using Auto Document

SEP. 1.2002 9:15AM

ABC COMPANY

NO.005

The Label Insertion function is available

with the documents stored as Labels

with the Auto Document function. See

p.145 “Registering Auto Documents”.

TO:SEATTLE OFFICE

FROM:DEF

User Code (the name of the Personal

Box) will be printed preceded by

"FROM:" as well as the name of the re-

ceiver when sending faxes with User

Code (SUB Code of the Personal Box)

using User Code Transmission to re-

ceivers whose Label Insertion setting

is "On" in your machine.

GFATEN1N

1. The name stored in the Quick Dial

key or Speed Dial

2. The name of the user (the name of

the Personal Box)

Important

❒ If you turn this function on, any

images located where the name of

the receiver to be printed will be

erased.

SEP. 1.2002 9:15AM

ABC COMPANY

NO.005

TO:SEATTLE OFFICE

FROM:DEF

GFATEN1N

1. The name stored in the Quick Dial

key or Speed Dial

2. The name of the user (the name of

the Personal Box)

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Transmission Features

Preparation

D Specify the destination fax num-

ber with the Label Insertion is

"On" in one of the following

ways:

In order to have the receiver's

name printed on the Label, store

the document in memory and reg-

ister the name of the receiver be-

forehand. See p.145 “Registering

Auto Documents”.

• Press the Quick Dial key that

the destination fax number is

stored in.

• Press the {Speed Dial} key and

enter the code of the Speed Dial

that the destination fax number

is stored in.

Note

❒ Although you can specify scan set-

tings when sending an Auto Docu-

ment, these settings will only

apply to the document you send

along with the Auto Document.

The settings used when you

scanned in and stored the Auto

Document will apply to the Auto

Document itself.

E Press the {Start} key.

A Set the original you wish to send

along with the Label, and select

any scan settings as necessary.

Auto Document

This feature allows you to automati-

cally attach the registered document

as the first page to the original you

wish to transmit. It is handy to store

Labels or maps beforehand to use this

function.

B Specify the Label to send in one

of the following ways:

• Press the Quick Dial key that

the Label is stored in.

• Press the {Speed Dial} key and

enter the code of the Speed Dial

that the Label is stored in.

You can send an Auto Document

along with another document, or just

send it on its own.

C Press [Yes].

Preparation

You need to register the docu-

ments or images to be sent along

with the original using this feature

in advance. See p.145 “Registering

Auto Documents”.

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Other Transmission Features

Note

❒ Although you can specify scan set-

tings when sending an Auto Docu-

ment, these settings will only

apply to the document you send

along with the Auto Document.

The settings used when you

scanned in and stored the Auto

Document will apply to the Auto

Document itself.

❒ Proceed to step E when you

specified the destination using a

Quick Dial key or a Speed Dial.

D Dial the destination fax number.

❒ If you send another document

with an Auto Document, the Auto

Document is sent first.

E Press the {Start} key.

No Document, No Dial

Reference

p.63 “Quick Dial”, <Basic Fea-

If you dial a destination fax number

and for some reason take your docu-

ment back to your desk and another

person sets a different document,

their document could be sent to the

wrong destination. To avoid such

mistakes, when this feature is turned

on, you cannot dial a destination un-

less your document is set.

tures>

p.76 “Speed Dial”, <Basic Fea-

tures>

A Set the original you wish to send

along with the Auto Document,

and select any scan settings as

necessary.

To send just an Auto Document,

start the following procedure from

step B.

Note

❒ The standby screen when this fea-

ture is turned on:

B Specify the Auto Document to

send in one of the following

ways:

• Press the Quick Dial key it is

stored in.

❒ When the machine is shipped, this

feature is turned off by default. If

you wish to turn this feature on,

please contact your service repre-

sentative.

• Press the {Speed Dial} key and

enter the code of the Speed Dial

it is stored in.

C Press [Yes].

100

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Transmission Features

Blank Sheet Detect

Scanner Cleaning Message

This feature is designed to help you

avoid making mistakes while scan-

ning in documents.

If dirt is stuck to the scanner, the other

party receives fax messages with

black lines. When the scanner is dirty,

the warning message "Scanner

needs cleaning. Clean the expo-

sure glass." is displayed after scan-

ning is complete. If this message is

displayed, wipe the exposure glass

and white strip to remove the dirt,

and then press [OK].

If you try to scan in an almost com-

pletely blank document, an alarm

sounds after Immediate Transmis-

sion, and as soon as the document has

been scanned for Memory Transmis-

sion.

As the alarm sounds, the screen be-

low appears.

Note

❒ You can select whether this mes-

sage is displayed or not when the

machine detects that the scanner is

dirty with User Parameters. "On"

(Displayed) is selected by default.

See p.178 “User Parameters”

(switch 20 bit 7).

Limitation

❒ This feature is not supported in

Copy mode.

Note

❒ Transmission is not cancelled even

if the machine detects the docu-

ment is blank.

❒ If the dirty part of the scanner is

small, that is, 0.127 mm (0.005 in.)

or smaller, the machine tries to

erase the black line made when

scanning originals. The black line

is less visible on the received mes-

sage. However, sometimes very

small parts of the image might be

missing on the received message.

You can turn this function on or off

with User Parameters. It is turned

on by default. See p.178 “User Pa-

rameters” (switch 20 bit 4).

❒ When in Memory Transmission,

you can cancel the transmission by

pressing the {Stop } key while the

message is shown on the display.

❒ You can turn Blank Sheet Detect on

or off with User Parameters. See

p.178 “User Parameters” (switch

11 bit 2).

❒ Transmission is not interrupted

even if the machine detects that the

scanner is dirty.

101

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Other Transmission Features

Backup File Transmission

JBIG Transmission

When turned on, this feature sends a

backup copy of all faxes you send to

destinations that you specify.

If you use JBIG (Joint Bi-level Image

Experts Group) compression you can

send photographic documents at

high speed.

See p.7 “Sending Confidential

Normally, the JBIG method is used

when sending to other fax machines.

However, if connected to multiple

lines and another JBIG transmission

is in progress, transmission takes

place without using JBIG.

You must specify the backup desti-

nations beforehand. See p.243

“Backup File Transmission Set-

tings” .

Note

❒ This function works with the fol-

lowing features:

Limitation

❒ This feature requires that the other

party's fax machine has both the

JBIG function and ECM function

(G3 communication only).

• Memory Transmission

See p.34 “Memory Transmis-

sion”, <Basic Features>.

• Transfer Request Transmission

❒ When connected to multiple lines

and a JBIG transmission is in

progress, JBIG transmission is not

possible until that transmission

has finished.

See p.28 “Transfer Request”.

• Confidential Transmission

Messages”.

❒ This feature is not available with

an e-mail transmission when NIC

FAX Unit (Option for Type1) in-

stalled.

• SUB Code Transmission

See p.13 “SUB Code Transmis-

sion with the Mode Key”.

• Mail Transmission (NIC FAX

Unit (Option for Type1) re-

quired)

Reference

p.42 “Scan Settings”, <Basic Fea-

tures>

102

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More Transmission Functions

The following functions are useful

when transmitting documents.

Checking the Transmission

Result

If Memory Runs out While

Scanning Is in Progress

You can confirm successful transmis-

sion with the Communication Result

Report or the Communication Failure

Report for Memory Transmission,

and the Immediate Transmission Re-

sult Report for Immediate Transmis-

sion.

Scanning of documents is interrupted

if the machine's memory runs out (the

remaining amount of memory de-

creases to 0%) while scanning and

storing the document data is in

progress. However, the documents

already scanned in are transmitted.

❖ Communication Result Report

Turn on the Communication Re-

sult Report if you want a report to

be printed after every transmis-

sion.

Note

❒ We recommend that you use Im-

mediate Transmission to send a lot

of documents when the percentage

of free memory space is low.

❖ Communication Failure Report

If you turn the Communication re-

sult Report off, the Communica-

tion Failure Report will be printed

when a communication fails.

❒ When the memory runs out, the

following display appears:

❖ Immediate Transmission Result Re-

port

Turn on the Immediate Transmis-

sion Result Report if you want a re-

port to be printed after every

successful Immediate Transmis-

sion.

❒ If a document jam occurs, the fol-

lowing display appears. Check the

message on the display, press [OK],

then remove the document:

Note

❒ You can display the communica-

tion result on the display. See p.44

“Checking the Transmission Re-

sult (TX Status)” and p.45 “Check-

ing the Reception Result (RX

Status)”.

❒ The communication result of

Memory Transmission or Immedi-

ate Transmission can be printed on

the Journal. See p.50 “Printing the

Journal”.

103

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Other Transmission Features

Note

Broadcasting Sequence

❒ This feature requires the optional

Extra G3 Interface Unit or the op-

tional ISDN Unit.

If you dial several destinations for the

same message (Broadcasting), the

messages are sent in the order in

which they were dialed. If the docu-

ment could not be transmitted, the

machine redials that destination after

the last destination specified for

Broadcasting. For example, if you

specify four destinations, A through

D for Broadcasting, and if the lines to

destinations A and C are busy, the

machine dials the destinations in the

following order: A, B, C, D, A, and C.

❒ Up to two lines can be used simul-

taneously. When the optional Ex-

tra G3 Interface Unit is installed, it

is more efficient to set the line type

of the destination to "Auto" so that

the transmission is made with the

available G3 line.

Sending a Fax Message

Immediately

Note

When you wish to send a fax straight

away, use Immediate Transmission.

❒ The dialing order mentioned

above does not apply in the Batch

Transmission mode.

If a Memory Transmission is in

progress, the display will switch to

transmission standby and as soon as

the current transmission has finished,

the Immediate Transmission will

start automatically.

❒ For details about Broadcasting, see

p.29 “Transmission Modes”, <Ba-

sic Features>.

If you are already sending to more

than one destination with Memory

Transmission and your document has

already been scanned in, Broadcast-

ing is interrupted to allow the Imme-

diate Transmission to be sent.

Simultaneous Broadcast

Normally, if you dial several destina-

tions, the messages are sent in the or-

der in which they were dialed.

However, with this feature, you can

send messages to more than one des-

tination simultaneously, using sepa-

rate communication lines.

However, if a transmission other than

the current transmission is on stand-

by, that document is sent first causing

your Immediate Transmission to take

a little longer.

You can complete the entire transmis-

sion in a shorter time with this feature

than with Broadcasting.

Broadcasting: Checking

Progress

To check which destinations the fax

message has been sent to so far, print

the TX File List. See p.43 “Printing a

List of Files in Memory (Print TX File

List)”.

104

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More Transmission Functions

Automatic Redial

Dual Access

If a document cannot be transmitted

because the line is busy or due to a

transmission error, redialing is done

twice at 5-minute intervals for Imme-

diate Transmission, and four times at

5-minute intervals for Memory Trans-

mission. (The redialing interval and

number of retries may vary according

to country.)

The machine can scan other messages

into memory even while sending a

fax message from memory, receiving

a message into memory, or automati-

cally printing a report.

Since the machine starts sending the

second message immediately after

the current transmission terminates,

the line will be used efficiently.

If redialing fails, the machine cancels

the transmission and prints the Com-

munication Result Report or Commu-

nication Failure Report.

Note that during Immediate Trans-

mission, when copying, or when the

User Tools menu is open, the machine

cannot scan in documents.

Batch Transmission

ECM (Error Correction Mode)

If you send a fax message by Memory

Transmission and there is another fax

message waiting in memory to be

sent to the same destination, that

message is sent along with your doc-

ument. Several fax messages can be

sent with a single call, thus eliminat-

ing the need for several separate calls.

This helps you reduce communica-

tion costs and transmission time.

This feature automatically resends

data that wasn't transmitted success-

fully using a system that complies

with international standards.

ECM requires that the destination

machine has the same feature.

Parallel Memory Transmission

With this feature the machine can call

destinations while scanning docu-

ments. Compared with normal Mem-

ory Transmission (where the machine

calls once all the documents have

been stored), it is quick to verify

whether a connection has been made

or not.

Fax messages for which the transmis-

sion time has been set in advance are

sent by Batch Transmission when that

time is reached.

Note

❒ You can switch the Batch Trans-

mission function on or off with

User Parameters. See p.178 “User

Parameters” (switch 06 bit 4).

Additionally, as scanning finishes

quicker than in Immediate Transmis-

sion, it is useful if you wish to take the

document back to your desk immedi-

ately. However, if the connection can-

not be made (for example if the line is

busy), normal Memory Transmission

takes place.

❒ If you store the Batch Transmission

function in a User Function key,

you can turn it on or off by just

pressing that key. The User Func-

tion key indicator lights when

Batch Transmission is turned on.

105

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Other Transmission Features

Limitation

❒ Parallel Memory Transmission is

not available with G4.

Note

❒ Standard Memory Transmission is

used instead of Parallel Memory

Transmission in the following cas-

es:

• When the line is busy and could

not be connected to

• With Send Later

• When you store a document for

Memory Transmission while

another communication is in

progress

• When you send just an Auto

Document

• With Duplex Original

• With Batch Original Documents

Transmission

❒ When the amount of remaining

memory drops below a certain lev-

el, the machine switches to ordi-

nary memory transmission and the

parallel memory transmission fea-

ture is disabled until more memo-

ry becomes available.

❒ If you press the {Stop} key, the

document jams, or memory be-

comes full during Parallel Memory

Transmission, the machine stops

transmitting and prints the Com-

munication Result Report (Memo-

ry Transmission). The file is

erased.

❒ You can switch the Parallel Memo-

ry Transmission function on or off

with User Parameters. See p.178

“User Parameters” (switch 07 bit

2).

106

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Printed Reports

File Reserve Report (Memory

Transmission)

Communication Result Report

(Memory Transmission)

This report is printed after a docu-

ment is stored in memory. It helps

you review the contents and regis-

tered destinations of documents

stored for transmission.

This report is printed when a Memo-

ry Transmission is completed, so you

can check the result of the transmis-

sion. If two or more destinations are

specified, the report is printed after

the fax message has been sent to all

the destinations. If the machine is set

up not to print this report and the fax

message could not be successfully

transmitted, the Communication Fail-

ure Report is printed. See p.108

“Communication Failure Report” .

Note

❒ This report is not printed for mes-

sages sent using Parallel Memory

Transmission.

❒ You can turn this report on and off.

By default it is not printed. See

p.178 “User Parameters” (switch

03 bit 2).

Note

❒ You can print the Journal to check

the communication result. See p.50

“Printing the Journal”.

❒ Even if the machine is set up not to

print this report, it is still printed if

a document could not be stored.

❒ You can turn this report on and off.

See p.178 “User Parameters”

(switch 03 bit 0).

❒ You can choose whether to include

part of the document image on the

report (part of the image is printed

by default). This feature is not

available for Confidential Trans-

mission. See p.178 “User Parame-

ters” (switch 04 bit 7).

❒ You can program a User Function

key to switch Communication Re-

sult Report printing on or off for

each transmission. After the trans-

mission completes, it reverts to the

setting with User Parameters.

When the User Function key is lit,

the report is printed for each trans-

mission. See p.154 “User Function

Keys”.

❒ With User Parameters, you can set

the machine to print out this report

when scanning documents is inter-

rupted because the machine's

memory runs out, or if a document

jam occurs. See p.178 “User Param-

eters” (switch 04 bit 6).

❒ You can choose whether to include

part of the document image on the

report (part of the image is printed

by default). This feature is not

available for Confidential Trans-

mission. See p.178 “User Parame-

ters” (switch 04 bit 7).

107

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Other Transmission Features

❒ Normally, when specifying the

destination with a Quick Dial key

or Speed Dial, "ADDRESS" on this

report shows Own Name or Own

Fax Number registered in the re-

ceiver's machine. However, you

can change the setting with User

Parameters so that the name or

number of the destination stored

in the Quick Dial key or Speed Dial

in your machine is printed instead.

See p.178 “User Parameters”

(switch 04 bit 4).

Transmission Result Report

(Immediate Transmission)

If you turn this report on, a report will

be printed after every Immediate

Transmission so you have a record of

whether the transmission was suc-

cessful or not.

Note

❒ You can switch this report on or off

with User Parameters. See p.178

“User Parameters” (switch 03 bit

5).

Communication Failure Report

❒ You can program a User Function

key to switch Communication Re-

sult Report printing on or off for

each transmission. After the trans-

mission completes, it reverts to the

setting made with User Parame-

ters. When the User Function key

is lit, the report is printed for each

transmission. See p.154 “User

Function Keys”.

This report is printed if a memory

transmission failure occurs after a job

is completed. It is only printed if the

Communication Result Report is

switched off, and a communication

failure occurs.

Note

❒ You can choose whether to include

part of the document image on the

report. See p.178 “User Parame-

ters” (switch 04 bit 7).

❒ Normally, when specifying the

destination with a Quick Dial key

or Speed Dial, "ADDRESS" on this

report shows Own Name or Own

Fax Number registered in the re-

ceiver's machine. However, you

can change the setting with User

Parameters so that the name or

number of the destination stored

in the Quick Dial key or Speed Dial

in your machine is printed instead.

See p.178 “User Parameters”

(switch 04 bit 4).

108

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4. Reception Features

General

There are two types of reception

methods, Immediate Reception and

Memory Reception.

Immediate Reception

Each page of a received fax message is

printed as soon as it is received. This

method is used for standard fax mes-

sages.

Normally, the machine receives all

the faxes with Immediate Reception,

however, in the case of Confidential

Reception (see p.46 “Printing a Confi-

dential Message”) receiving Memory-

locked messages (see p.48 “Printing a

Memory-locked Message”) or when

you turn on one of the following func-

tions, it receives faxes with Memory

Reception.

Receiver (your machine)

Sender

• Two In One

See p.121 “Two In One ”.

• Image Rotation

See p.122 “Image Rotation ”.

GFCYOJ0N

• Rotate Sort

See p.122 “Rotate Sort ”.

• Multi-copy Reception

-Display during reception

See p.120 “Multi-copy Reception ”.

The sender's Own Name or Own Fax

Number appears on the first line.

• Forwarding

See p.223 “Forwarding”.

• TX/RX File Save

See p.236 “TX/RX File Save Set-

tings”.

Reference

p.55 “Own Name/Fax Head-

er/Own Fax Number”, <Basic Fea-

tures>

Apart from the above, when any of

the conditions for Substitute Recep-

tion occurs, incoming faxes are not

printed but stored in memory. See

p.111 “Substitute Reception”.

109

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Reception Features

Memory Reception

The machine waits until all pages of

the message have been received into

memory before printing the message.

Receiver (your machine)

Sender

GFMEMJ0N

Important

❒ If the power switch is turned off

for 12 hours or longer, documents

saved in memory are deleted.

❒ If this function is turned on, you

may not be able to receive very

large or detailed faxes. If this hap-

pens, we recommend that you turn

this function off.

Limitation

❒ The machine may not be able to re-

ceive fax messages when available

memory space becomes less than

3%. However, this limitation does

not apply when the Optional 40MB

Memory Card is installed.

Note

❒ If free memory space reaches 0%

during Memory Reception, the

machine can no longer receive the

current fax message and stops

communicating.

❒ When the Image Rotation function

is turned on, the machine receives

faxes with Memory Reception.

110

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General

Substitute Reception

If any of the conditions listed below are met, the machine automatically switches

to Memory Reception mode and stores messages in memory instead of printing

them. This reception mode, in which a received fax message is stored in memory

and not printed, is called Substitute Reception. Messages received using Substi-

tute Reception are automatically printed when the problem which caused the

machine to use Substitute Reception is rectified.

The table below lists some problems that could have caused Substitute Recep-

tion to take place and their solutions.

Why Substitute Reception

Occurred

Indication/Status

Solution

Paper has run out.

B is lit red.

Add paper. See p.103 “Load-

ing Paper in the Main Paper

Tray”, <Basic Features>.

Toner has run out.

D is lit red.

Replace the toner cartridge.

See p.113 “Replacing the Ton-

er Cartridge”, <Basic Fea-

tures>.

Paper is jammed.

Cover is open.

"Open cover marked by Remove the jammed paper.

the arrow and remove

the document." is dis-

played.

See p.110 “Clearing Paper

Jams”, <Basic Features>.

"Cover open. Please

shut the cover

A cover other than the Auto

Document Feeder (ADF) or

marked with the ar- front cover is open. See p.18

row." is displayed.

“Guide to Components”, <Ba-

sic Features>.

The machine is in Energy Sav- "Energy Saver Mode" indica- Press the {Clear Modes/Energy

er Mode. tor and "Receive File" are lit. Saver} key.

Machine is busy printing with Another function, such as the The message will be printed

another function.

optional printer function, is

currently printing.

after the current job finishes

automatically.

Note

❒ You can switch this function on or off with User Parameters. See p.178 “User

Parameters” (switch 05 bit 0).

111

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Reception Features

Screening Out Messages From Anonymous Senders

To help you screen out unwanted messages that may fill up your memory, the

machine can be programmed to only use Substitute Reception for messages that

arrive with Own Name/Own Fax Number identification.

Two settings are available:

• "When a name or fax number is received"

• "Free"

Important

❒ If a sender has not programmed their Own Name or Own Fax Number, the

machine may reject an important fax message. We recommend that you ask

important senders to register an Own Name or Own Fax Number in advance.

Note

❒ If "When a name or fax number is received" is selected, the machine only

stores messages when the name or fax number is present. You can change this

with User Parameters. See p.178 “User Parameters” (switch 05 bit 1).

Reference

p.55 “Own Name/Fax Header/Own Fax Number”, <Basic Features>

❖ When a Name or Fax Number is received

The machine switches to Substitute Reception only when the sender has pro-

grammed their Own Name or Own Fax Number. If the power switch is

turned off for 12 hours or longer, all the messages received are deleted. In

such a case, the Power Failure Report or the Journal can be used to identify

which messages are lost so you can ask the senders to transmit them again.

You can also use this function to screen out unwanted messages, thus con-

serving memory.

❖ Free

The machine switches to Substitute Reception regardless of whether or not

the sender has programmed their Own Name or Own Fax Number.

112

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Selecting the Reception Mode

There are two ways you can set up

your machine to handle incoming

calls:

Receiving a fax in Telephone Mode

A When the machine rings, pick up

• Fax mode (Auto Receive Mode)

the handset.

• Tel mode (optional handset or ex-

ternal telephone required)

B If you hear beeps, press the {Start}

key.

Reference

p.53 “Reception Modes”, <Basic

Note

Features>

❒ Remove any originals from the

machine before pressing the

{Start} key.

Fax Mode (Auto Receive

Mode)

C Replace the handset. The ma-

chine will start receiving.

When a telephone call comes in, the

machine receives it automatically as a

fax message. Use this setting for a

dedicated fax line.

Telephone Mode

When a call comes in, you have to

pick up the optional handset or exter-

nal telephone and decide whether the

call is a fax message yourself. If you

hear a voice, continue your conversa-

tion as you would using a normal

telephone. If you hear high pitched

beeps, instruct the machine to receive

the fax by following the procedure

below.

Use this setting if you wish to share

the line between the fax machine and

a telephone.

113

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Reception Features

Reception Functions

Preparation

Transfer Station

Store the end receiver fax numbers

beforehand in the Transfer Sta-

tion's Quick Dial keys, Speed Dials

or Groups. See p.63 “Quick Dial”,

<Basic Features>, p.76 “Speed Di-

al”, <Basic Features> and p.87

“Groups”, <Basic Features>.

Transfer Stations allow you to expand

the standard features of your fax ma-

chine to set up complex networks.

The diagram below may make the

concept clearer.

End Receiver

You need to program the Request-

ing Party's fax number in either a

Quick Dial key or Speed Dial of the

Transfer Station's machine (this

machine) beforehand.

Transfer Station

Requesting party

End Receiver

Transfer Result Report

Limitation

❒ Polling IDs of the Requesting Party

and Transfer Station must be iden-

tical for this feature to work. See

p.199 “Registering ID Codes”.

GFCYUK0N

The following terminology is used in

this section:

❒ The return address must be regis-

tered with Transfer Station(s) be-

forehand. See p.202 “Transfer

Report”.

❖ Requesting Party

The machine where the message

originates from, i.e. the machine

making a Transfer Request.

❒ When programming the Request-

ing Party's fax number in Speed

Dial, only the numbers "000" to

"099" are available even though

Optional Function Upgrade Unit is

installed.

❖ Transfer Station

The machine that forwards the in-

coming message to another desti-

nation, i.e. the machine that

receives the Transfer Request. In

this section this refers to your ma-

chine.

Note

❒ This machine will not receive a

Transfer Request unless it has

enough free memory to store two

or more destinations dialed from

the number keys. See p.46 “Enter-

ing Numbers Directly”, <Basic

Features>.

❖ End Receiver

The final destination of the mes-

sage, i.e. the machine that the

Transfer Station sends to. End Re-

ceivers must be programmed into

Quick Dial keys, Speed Dials or

Groups in the Transfer Station

(this machine).

❒ If one of the specified end receivers

is not registered in the Transfer

Station, the transfer is halted.

114

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Reception Functions

❒ If the Requesting Party specifies a

Group for the End Receivers and

the total number of End Receivers

exceeds 250, the Transfer Station

cannot transfer the message and

sends a Transfer Result Report to

the Requesting Party.

-Sending the Transfer Result

Report

This machine compares the fax num-

ber of the Requesting Party with the

Requesting Party's number pro-

grammed in a Quick Dial key or

Speed Dial, and if the last five digits

of the two numbers match, it sends

the Transfer Result report to the Re-

questing Party.

Reference

p.28 “Transfer Request”

Transfer Result Report

• Requesting Party's own dial num-

This reports whether transmission to

the End Receivers was successful or

not.

ber:

001813-11112222

• Transfer Station's Quick Dial:

03-11112222

When the Transfer Station has trans-

ferred the message to all End Receiv-

ers, it sends the Transfer Result

Report back to the Requesting Party.

The machine prints the report if it

cannot be sent back to the Requesting

Party.

Multi-step Transfer

The principles of Transfer Stations

can be used to build up a multi-step

facsimile network where messages

are passed through several Transfer

Stations. By programming the End

Receivers in a Transfer Station Group,

you can enable this machine to trans-

fer messages onto other Transfer Sta-

tions.

Preparation

You must program the fax number

of the requesting party in a Quick

Dial key or Speed Dial in the

Transfer Station. Also, the return

address of the machine needs to be

registered beforehand. See p.202

“Transfer Report”.

For more information, contact your

service r epresentative.

Note

❒ You can set whether a portion of

the document image is printed on

this report with User Parameters.

See p.178 “User Parameters”

(switch 04 bit 7).

Reference

p.136 “Multi-step Transfer Group

Settings”

115

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Reception Features

A Set the original and select any

Remote Transfer

scan settings you require.

This feature allows same make or oth-

er make fax machines without the

Transfer Request function to perform

transfer requests to this machine.

B Dial using On Hook Dial, or lift

the handset and dial.

C When the connected line is a dial

line, the machine switches over so

it can send a push signal.

Preparation

In order for this machine to per-

form this function, you need to

Transfer Result Report return ad-

dress in the Quick Dial key or

Speed Dial. See p.199 “Registering

ID Codes”, p.63 “Quick Dial”,

<Basic Features> and p.76 “Speed

Dial”, <Basic Features>.

D When you hear the reception

tone, press the {q} key.

When the remote transfer is ac-

cepted, you will hear a confirma-

tion "peeee" tone.

Note

❒ If remote transfer is turned off

on the machine at the other end,

you will not hear a confirmation

tone and the tone mentioned in

step D will continue.

Limitation

❒ The requesting party's fax machine

must be able to send out a push

signal.

❒ If the Transfer Request is not ac-

cepted, for example if memory

is full or the Remote ID has been

wrongly entered 5 times, you

will hear five "pee-po" tones

and the line will be cut off.

❒ The Remote Transfer function only

works with the standard and op-

tional G3 line. The optional ISDN

Unit and NIC FAX Unit (Option

for Type1) are not supported.

Note

E Enter the 4-digit Remote ID

stored in the Transfer Station,

then press the {q} key.

❒ You can select whether the ma-

chine accepts remote transfers or

not with User Parameters. See

p.178 “User Parameters” (switch

11 bit 0).

When you enter the correct ID, you

will hear a "peeee" tone.

Note

❒ If you do not carry out steps E to

J within 30 seconds, the line

will be cut off.

How to make a Remote Transfer Request

(push signal)

This procedure describes how to

make a Transfer Request to this ma-

chine from the requesting party's ma-

chine.

❒ Enter the next tone within 5 sec-

onds. If you wait too long, you

will hear a "pee pee pee" tone

and you must start the whole

procedure again.

Note

❒ To cancel the operation in

progress, press the {q} key twice.

116

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Reception Functions

❒ If you enter the wrong Remote

ID 5 times, the line will be auto-

matically cut off, and if you do

not change this machine's Re-

mote ID, remote transfer will

not be accepted. The figure of 5

carries over from previous non-

valid attempts.

❒ When the optional Function

Upgrade Unit is installed, en-

ter a Speed Dial code in the

range 000 to 999.

H Specify the end receiver then

press the {q} key.

If the end receiver is correct, you

will hear a "peeee" tone.

❒ If you enter the wrong ID, you

will hear a "pee pee pee" tone. If

this happens, try again.

Specifying the End Receiver with

a Quick Dial Key

F Press {2} {4} {q}.

A Enter the number (001-144) of

G Press the {p} key 3 times. Speci-

fy the Transfer Result Report re-

turn address stored in the

Transfer Station using the proce-

dure below, then press the {q}

key.

the Quick Dial key.

Specifying the End Receiver with

a Speed Dial

A Press the {p} key, then enter

If the return address is correct, you

will hear a "peeee" tone.

the Speed Dial code (00-99).

Note

When the Return Address is

Stored in a Quick Dial Key

❒ When the optional Function

Upgrade Unit is installed, en-

ter a Speed Dial code in the

range 000 to 999.

A Enter the number (001-144) of

the Quick Dial key.

Specifying the End Receiver with

a Group

When the Return Address is

Stored in a Speed Dial

A Press the {p} key twice, then

enter the Group number (01-

09).

A Press the {p} key, then enter

the Speed Dial code (00-99).

Note

❒ If you hear a "pee pee pee"

tone, press the {p} key 3

times and enter the return

address again.

❒ Specify an end receiver that

has been stored in a Quick

Dial key, Speed Dial or

Group.

❒ If you keep getting the error

tone, the return address may

not be registered in the Quick

Dial key or Speed Dial you

are specifying.

❒ If you hear a "pee pee pee

pee" tone, specify the end re-

ceiver again.

117

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Reception Features

❒ If you keep on getting the er-

ror tone, the end receiver

may not be registered in the

Quick Dial key or Speed Dial

you are specifying.

Remote Transfer with UUI

This function requires the optional ISDN

Unit.

❒ When the optional Function

Upgrade Unit is installed, en-

ter a Group number in the

range 01 to 30.

It allows G4 faxes with the UUI fea-

ture to make Transfer Requests to this

machine using UUI instead of a push

signal with the same code. See p.83

“UUI”.

I Repeat step H for all end receiv-

ers.

printed images will come out light-

You need to store the Tone (UUI)

function in a User Function key be-

forehand. See p.154 “User Func-

tion Keys”.

Note

❒ If you specify 30 end receivers,

the Transfer Request is accepted

and you will hear a "pee pee pee

pee" tone. In this case, proceed

to step K.

Note

❒ You can specify up to 30 end re-

ceivers with UUI.

J Press the {q} key twice.

❒ You can select whether or not the

machine accepts remote transfers

with User Parameters. See p.178

“User Parameters” (switch 11 bit

0).

The Transfer Request is accepted

and you will hear a "pee pee pee

pee" tone.

K When you hear the reception tone

again, press the {Start} key.

Your document will be sent.

How to make a Remote Transfer Request

(UUI)

This procedure describes how to

make a Transfer Request to this ma-

chine from the requesting party's ma-

chine.

A Set the original and select any

scan settings you require.

B Select G4 then enter the fax num-

ber of the Transfer Station.

C Specify the UUI.

Note

❒ On machines of this type, press

the {User Function} key assigned

to Tone (UUI) then enter the

UUI.

118

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Reception Functions

D Press the {Start} key.

-Remote Transfer Example

Input

• Destination (Transfer Station) tele-

phone number = 061234567

• Remote ID = 7777

• Transfer Request Result Report re-

turn address = Speed Dial 01

• End Receivers = Quick Dial 002,

Speed Dial 03, Group 04

061234567• {q} 7777 {q} 24

{q} {p} {p} {p} {p} 01

{q} 002 {q} {p} 03 {q} {p}

{p} 04 {q} {q} {q}

(entering the underlined parts as

the UUI)

ID Reception

If you wish to limit reception of mes-

sages to those from machines of the

same make and with the same Polling

ID, contact your service representa-

tive to enable this feature.

Reference

p.199 “Registering ID Codes”

p.94 “ID Transmission”

JBIG Reception

Use this feature to receive messages

sent to you using the high compres-

sion protocol known as JBIG (Joint Bi-

level Image Experts Group).

Reference

p.102 “JBIG Transmission”

119

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Reception Features

Printing Functions

Center Mark

Checkered Mark

When this function is turned on,

marks are printed halfway down the

left side and at the top center of each

page received. This makes it easy for

you to position the hole puncher cor-

rectly when you file received messag-

es.

When this function is turned on, a

checkered mark is printed on the first

page of fax messages to help you sep-

arate them.

Note

❒ You can turn this feature on or off.

See p.178 “User Parameters”

(switch 02 bit 4).

Note

❒ You can turn this feature on or off.

See p.178 “User Parameters”

(switch 02 bit 1).

Multi-copy Reception

❒ If the size of the image or docu-

ment is smaller than the upper half

of the paper, the left side center

mark is not printed.

If you switch this feature on, multiple

copies of each incoming fax message

will be printed. You can also choose

to have multiple copies made of mes-

sages from particular senders.

❒ The center mark may deviate a lit-

tle from the exact center of the

edge.

❒ The center mark is not printed

when you use the machine for

making copies.

GFPBUS0N

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Printing Functions

Note

Two In One

❒ Only one set of prints is made

when using the following features:

When two messages of the same size

and direction are received consecu-

tively, they are printed on a single

sheet when you turn this feature on.

This can help you economize on pa-

per.

• Confidential Reception

• Memory Lock Reception

• Polling Reception

❒ You cannot cancel the job in

progress by pressing the {Stop}

key.

• Two A5 K messages are printed

side by side on a sheet of A4 L.

❒ The maximum number of copies

that can be made of each message

is 9. If you are using Multi-copy

with Specified Senders, the maxi-

mum number is 9.

• Two 8¹/₂× 11 " K messages are

printed side by side on a sheet of

11 × 17" L

❒ You can switch it on and set the

number of copies with the Multi-

copy Reception. See p.214 “Multi-

copy Reception”.

❒ Note that the machine will use

Memory Reception for Multi-copy.

GFSYUI0N

Reception Time

Note

You can have the date and time when

a message was received printed at the

bottom of the received image.

❒ This feature does not work with

messages larger than A4 K, or

8¹/₂"×11"K. When 8¹/₂"×11" K

size paper is loaded in the ma-

chine, each page of the received

message is output onto a single

sheet.

Note

❒ When a received message is print-

ed on two or more sheets, the date

and time is printed on the last

page.

❒ This feature is not available with

Polling Reception or when copy-

ing.

❒ The date and time of the output is

also printed on the message re-

ceived with Memory Reception.

❒ If the sent pages are of different

width, or were sent with different

scan settings, this feature is not

available.

❒ You can turn this feature on or off

with User Parameters. See p.178

“User Parameters” (switch 02 bit

2).

❒ If paper matching the size and di-

rection of a received document is

not available, Two In One is not

possible.

121

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Reception Features

❒ This feature is not available when

the Image Rotation function is

turned on. See p.122 “Image Rota-

tion”.

❒ This feature uses Memory Recep-

tion.

Rotate Sort

❒ You can turn this feature on or off

with User Parameters. See p.178

“User Parameters” (switch 10 bit

1).

When both 8¹/₂"×11"K and

8¹/₂"×11"L copy paper is loaded, A4

size incoming faxes are delivered al-

ternating by message between K and

L directions.

❒ This feature uses Memory Recep-

tion.

Note

Image Rotation

❒ Rotate Sort is available with the

following functions:

If you have installed paper in the tray

sideways K, incoming fax messages

will be rotated automatically to fit on

the paper.

• Memory Reception

• Substitute Reception

• Confidential Reception

• Memory Lock Reception

• Lists and Reports

your machine

❒ This feature is not available with

Polling Reception.

❒ If the Specified Tray function is

turned on, output may not alter-

nate between K and L.

❒ Two In One output is not available.

GFKAIR0N

❒ If the incoming message is wider

than 8¹/₂" and neither 8¹/₂"×11"K

or 8¹/₂"×11"L paper is loaded, this

feature is not available.

Note

❒ This feature is not available with

Polling Reception.

❒ When 11"×17" paper is loaded, if

you receive long documents of

8¹/₂" width, they are printed on

11"×17" size paper.

❒

You can turn this feature on or off

with User Parameters. See p.178

“User Parameters ” (switch 10 bit

2).

❒ Documents may not be printed

with A4 K after the machine exit-

ed from Energy Saver Standby

mode. See p.300 “Energy Saving”.

❒ Two In One setting is disregarded

when this function is turned on.

See p.121 “Two In One”.

❒ The document may be slightly re-

duced both vertically and horizon-

tally when printed out.

❒ In order to use this function, Image

Rotation needs to be switched on

with User Parameters. See p.178

“User Parameters” (switch 10 bit

2).

❒ You can choose to have received

messages printed from a specified

tray. See p.220 “Specified Tray”.

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Printing Functions

❒ You can turn this function on or off

with User Parameters. See p.178

“User Parameters” (switch 10 bit

4).

• Guideline for split (when mes-

sage is 90mm or 3.6 in. longer

than paper)

❒ You can adjust the overprinting

length and length of reduction

within the following ranges:

Page Separation and Length

Reduction

• Guideline for split:0 - 155mm (0

- 6.1 in.)

When the size of a received message

is longer than the paper loaded in the

machine, each page of the message

can be split and printed on several

sheets, or reduced and printed on a

single sheet. For example, when

8¹/₂"×11"L paper is loaded, this fea-

ture splits the received message if the

excess length is about 90mm (3.6 in.)

or more, and reduces it if the excess

length is within about 90mm (3.6 in.).

When a message is split, the split

mark (p) is inserted at the split posi-

tion and about 10mm (0.4 in.) of the

split area is duplicated on the top of

the second sheet.

TSI Print

Usually the sender's Fax Header is

printed on received messages. If the

sender has not programmed their Fax

Header, you will not be able to identi-

fy them. However, if you turn this

feature on, the sender's Own Name or

Own Fax Number programmed by

the sender is printed instead so you

can find out where the message came

from.

• TSI = Transmitting Subscriber

Identification

Note

❒ You can turn this function on or

off with User Parameters. See

p.178 “User Parameters”(switch

02 bit 3).

ABC

(Document)

CIL Print

GFBUNK0N

This function requires the optional ISDN

Unit.

Note

If turned on, this information is print-

ed on every page.

❒ Your service representative can

customize this feature with the fol-

lowing settings. Bracketed values

are defaults.

The CIL (Call Identification Line) re-

fers to the combination of the receiv-

er's own fax number, name, the

sender's own fax number and name,

time, and page number.

• Reduction (on)

• Print split mark (on)

• Overprinting (on)

• Overprinting length (10mm or

0.4 in.)

123

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Reception Features

Note

❒ You can turn CIL on and off with

User Parameters. See p.178 “User

Parameters” (switch 02 bit 5).

❒ When the machine is shipped, the

default setting is Normal. You can

change this with User Parameters.

See p.178 “User Parameters”

(switch 12 bits 4,3).

TID Print

Toner saving

This function requires the optional ISDN

Unit.

Use this feature to save on over 50%

of the toner used for printing incom-

ing faxes, reports and lists.

If turned on, this information is print-

ed on every page.

The TID (Transmitter ID) refers to the

name registered by the sender in their

fax header.

Limitation

❒ This feature does not apply to cop-

ies, or prints made with the printer

option. However, the optional

Printer Interface has its own toner

saving function.

Note

❒ You can turn TID on and off with

User Parameters. See p.178 “User

Parameters” (switch 02 bit 6).

Note

❒ If this feature is turned on, it inval-

idates the Output Density feature

and image density is fixed at Nor-

mal.

Reference

p.55 “Own Name/Fax Head-

er/Own Fax Number”, <Basic Fea-

tures>

❒ When receiving faxes sent using

Photo (Halftone) mode from this

maker's machines, turn Toner Sav-

ing off.

Adjusting the Printing Density

You can economize on toner by ad-

justing the image density used when

generating all printed output (Output

Density), or just for incoming faxes,

reports and lists (Toner Saving).

❒ When Toner Saving is turned on,

er than usual. To check on the im-

age quality, print out the User

Parameter List. See p.189 “Printing

the User Parameter List”.

Output density

❒ If the other party sends you a fax

using the Photo (Halftone) mode,

the printed fax image may differ

from the document image.

This setting specifies the image densi-

ty used for printing incoming faxes,

reports, lists and copies.

❒ You can turn Toner Saving on or

off with User Parameters. See

p.178 “User Parameters” (switch

12 bit 2).

Three levels are available: Dark, Nor-

mal, and Light.

124

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When There Is No Paper of the Correct Size

If there is no paper in your machine that matches the size of a received message,

the machine chooses a paper size based upon the paper you have available. For

example, if your machine has A4 L and 8¹/₂"×11" L loaded and you receive a

A5 K size message, check the A5 K column of the table below. The paper size

at the top has the highest priority. In this case, since 8¹/₂"×11" L is a higher pri-

ority than A4 L, the message is printed on 8¹/₂"×11" L.

❖ Priority Table

Reception Size

8¹/₂" 8¹/₄"

8¹/₂" 8¹/₂"

11"× A3L B4L

17"

A4L

A4K B5K A5K

×14" ×13"

×11" ×11"

8"×1

3"L

8¹/₂" 8¹/₄"

8¹/₂" 8¹/₂"

Priori-

11"×1 A3L B4L

A4L

A4K B4L A5K

7"L

×14" ×13"

×11" ×11"

8"×13

8¹/₄"

×13"

8¹/₂" 8¹/₂"

×11" ×11"

K ^*1L ^*1

8¹/₂"

×11"

A3L 11"×1 A3L

A4L A4K

7"L

8"×13

"L ^*2

8¹/₂" 8¹/₂"

8¹/₂"

×11"

L ^*2

8¹/₂"

×11"

8¹/₂"

×11"

K ^*1

11"×1 A4L A4K

A4L A4K

A4L

*1, 2

7"L

×11" ×11"

8¹/₂" 8¹/₂" 8¹/₂"

×11" ×11" ×11"

8¹/₂" 8¹/₂"

×11" ×11"

8¹/₂" 8¹/₂"

A4K

*1, 2

A4K A4L

A4L

×11" ×11"

L ^*2K ^*1,

L ^*1

LL LL

8¹/₂" 8¹/₂" 8¹/₂" 8¹/₄" 8¹/₄"

8¹/₂"

×11"

L ^*1

A3L A3L

A4K

×11" ×11" ×11" ×13" ×13"

L ^*2K ^*1,

8"×13 8"×13

"L "L

8¹/₂"

8¹/₂" 8¹/₂"

8¹/₄"

×13"

8"×13

A4L A4L A4

L ^*1L ^*1

A3L

*1, 2

11"×1 11"×1 A3L

7"L 7"L

×11"

×14" ×14"

K ^*1,

125

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Reception Features

Reception Size

8¹/₂" 8¹/₄"

8¹/₂" 8¹/₂"

11"× A3L B4L

17"

A4L

A4K B5K A5K

×14" ×13"

×11" ×11"

8"×1

3"L

8¹/₂"

×14"

Priori-

A4L A3L 11"×1 A3L 11"×1

11"×1

7"L

*1, 2

L ^*1

7"L

*1, 2

8¹/₂"

×14"

11"×1

11"×1 A3L

11"×1

7"L

*1, 2

8¹/₂"

×11"

K ^*2

B4L B4L B4L

A3L

A3L A3L A3L B4L

A4K

8¹/₂"

×11"

11"×1 11"×1 11"×1 A3L

7"L 7"L 7"L

11"×1

B4L

7"L

8¹/₂" 8¹/₂" 8¹/₂"

×11" ×11" ×11"

A3L

11"×1

7"L

^*1The printed image is rotated by the Image Rotation function.

^*2The printed image is reduced in size.

Important

❒ The width of document that fax machines can receive is that of 8¹/₂"×11",

8¹/₂"×14", 11"×17", A4, B4 or A3 size. Any document whose width is less than

8¹/₂"×11" or A4 width is sent as 8¹/₂"×11" or A4 with the length unchanged.

Note

❒ The paper size used to print a received message may be different from the size

of the sent original.

❒ M and LL indicate that the message is split over two pages of paper with

the orientation and size shown (Page Separation).

Reference

p.123 “Page Separation and Length Reduction”

p.122 “Image Rotation”

126

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5. Copying

Copying

This section describes how to make

copies.

❒ In order to use copy paper that you

cannot load in the main paper tray

or optional Paper Tray Unit(s), you

need to install the optional Bypass

Tray Unit. See p.129 “Making Cop-

ies on Special Paper”.

Important

❒ When making multiple copy sets,

copying starts once all originals

have been scanned into memory. If

memory runs out (free memory

reaches 0%) while scanning in, the

copy job is canceled and the

scanned data is deleted from mem-

ory. However, copying the

scanned original is possible if you

select Stack as the output order for

multiple copying.

❒ You can set the output order of

multiple sets of copies to Sort

(1,2,3,1,2,3) or Stack (1,1,2,2,3,3)

with User Parameters. See p.178

“User Parameters” (switch 09 bit

7).

❒ If you wish to prevent passersby

from freely making copies, you can

disable the copy feature with User

Parameters. See p.178 “User Pa-

rameters” (switch 12 bit 7).

Note

❒ Recommended originals are the

same as recommended documents

for fax transmission. Set the origi-

nal and select any scan settings in

the same way as for fax transmis-

sion.

❒ There may be slight difference in

the size and quality of printed im-

age between fax transmission and

copy feature.

❒ The margins of error when copy-

ing at 100% magnification are as

follows:

❒ You cannot set the Resolution to

Super Fine in Copy mode. Howev-

er, you can do so by installing the

Optional 40MB Memory Card and

enabling Super Fine resolution in

Copy mode with User Parameters.

See p.178 “User Parameters”

(switch 20 bit 1).

• Horizontal: +2.0%, –2.5%

• Vertical: +1.5%, –2.0%

❒ The copying feature is available

only in standby mode. If the ma-

chine is in another operation

mode, make it return to standby

mode. See p.25 “Standby Display”,

<Basic Features>.

❒ When turning the "EXTRA SUPER

FINE IN TRANSMISSION MODE"

on with User Parameters (switch

20 bit 1), the machine may not be

able to send or receive fax messag-

es using multiple lines, or copy or

print received messages.

127

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Copying

A Press the {Copy} key.

D Press 0 or 1 key to select the

copy paper size.

Note

The Resolution automatically

changes to Super Fine.

❒ You cannot select the paper size

if the optional Paper Tray

Unit(s) or optional Bypass Tray

Unit is not installed.

Note

❒ If you press the {Copy} key

again, the machine returns to

standby mode.

❒ If you choose copy paper small-

er than the originals in width,

copied images will be reduced

in size.

B Set the original.

Note

❒ If your original is larger in

length than the copy paper you

select, the excess part of the

original image will not be cop-

ied.

❒ If the optional Paper Tray

Unit(s) is installed, the machine

searches the paper sources for

copy paper that has the same

width as your original in the fol-

lowing order, and selects the

paper source: main paper tray,

optional Paper Tray Unit(s), op-

tional Bypass Tray Unit. You

can also select which paper

source to be searched first with

User Parameters. See p.178 “Us-

er Parameters”(switch 19 bits

7,6,5).

E If you are making multiple cop-

ies, enter the number of copies

with the number keys.

C Select any scan settings as neces-

sary.

Note

❒ You can specify between 1 and

99 copies.

❒ If you incorrectly enter the

number, press the {Clear} key or

{Stop} key and try again.

128

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Copying

Note

F Press the {Start} key to start copy-

ing.

❒ You can load paper in the Bypass

Tray Unit up to approximately 100

sheets (8¹/₂"×11" or smaller size),

or 10 sheets (larger than 8¹/₂"×11"

size). Up to 40 postcards can be

loaded.

When copying is complete, stand-

by display reappears.

Note

❒ To stop copying while it is in

progress, press the {Stop} key.

Then open the ADF cover and

ADF unit and remove any orig-

inals that are left inside.

❒ Load OHP transparencies one

sheet at a time, and remove them

from the paper tray immediately

after copying is complete.

❒ When making copies on OHP

transparencies, an unusual sound

may be emitted depending on the

type of OHP transparency. To

avoid this, place a sheet of quality

paper on top of the OHP transpar-

ency when loading.

Reference

p.108 “Clearing Original Jams”,

Making Copies on Special

Paper

❒ Load postcards in the landscape

orientation (L).

You can make copies on special paper

that cannot be loaded in the main pa-

per tray or optional Paper Tray Unit

by using the optional Bypass Tray

Unit.

❒ Postcards that are curled in the

center may cause a paper jam. Be

sure to flatten them before loading.

A Press the {Copy} key.

Set the copy paper with the printable

side facing down.

You can use the following types of

special paper:

• Paper that weighs between 60 and

90 g/m²(16 to 24 lb)

• OHP transparencies

• Adhesive labels

• Postcards

Important

B Set the original, and select any

❒ If the paper is curled, flatten it be-

fore loading in order to avoid pa-

per jams.

scan settings as necessary.

129

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Copying

❒ You can enter the paper size

C Press 0 or 1 key to select the pa-

per size of the optional Bypass

Tray Unit.

in the following range:

• Width: 100 to 297 mm (3.9

to 11.6 in.)

• Length: 148 to 432 mm (5.8

to 17.0 in.)

C Press [OK].

Specifying the Paper Type

A Press [Pap.Type].

B Press 0 or 1 key to select the

Note

desired paper type.

❒ You can enter the paper size by

pressing [Custom]. However,

this is possible only when [Cus-

tom] is displayed as the paper

size of the optional Bypass Tray

Unit (the size mark is located at

the "p" mark).

❒ You can specify the paper thick-

ness by pressing [Pap.Type].

Note

Specifying the Paper Size

❒ Select [Thick] when making

copies on postcards.

A Press [Custom].

C Press [OK].

B Press 0 or 1 key to select [Hor-

izontal] or Vertical, and enter

the value of the paper size.

D If you are making multiple cop-

ies, enter the number of copies

with the number keys.

Note

❒ Press the {Clear} key or

{Stop} key before entering

the value.

E Press the {Start} key to start copy-

ing.

When copying is complete, the ma-

chine returns to standby mode.

130

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6. Facsimile User Tools

Accessing the User Tools

You can utilize fax features in full by accessing the User Tools and storing fax

numbers of destinations or registering often used functions. You can also enable

various functions such as Printing Reports/Lists, User Function Keys or Fax On

Demand.

You can make settings for the functions described in the table below.

The following options are necessary for using functions with the corresponding

number:

^*1NIC FAX Unit (Option for Type1)

^*2Optional Fax On Demand Unit

Function Name

Description

Reference

Program/

Delete

Registering/Editing Allows you to program a fax number p.63 “Quick Di-

and Deleting Quick

Dials

into a Quick Dial key so that you may al”, <Basic Fea-

specify the destination simply by

pressing the key.

tures>

Registering/Editing Allows you to program multiple fax

and Deleting Groups numbers as a group so that you may

easily specify multiple fax numbers as

p.87 “Groups”,

destinations.

Registering/Editing Allows you to program a fax number p.76 “Speed Di-

and Deleting Speed

Dials

as a Speed Dial destination so that you al”, <Basic Fea-

may specify the fax number as a desti- tures>

nation simply by pressing the {Speed

Dial} key and then the two-digit or

three-digit (when the optional Func-

tion Upgrade Unit is installed) Speed

Dial number.

Storing/Editing and Allows you to program a fax number p.139 “Storing

Deleting Keystroke

Programs

or a series of key operations that you

regularly use into a Quick Dial key.

and Changing

Keystroke Pro-

grams”

Registering/Editing Allows you to store a document that

p.145 “Register-

and Deleting Auto

Documents

you often use in memory and send or ing Auto Docu-

print it when needed by using a Quick ments”

Dial key.

Address Template ^*1Allows you to program a string of text Chapter 6,

to the {#} key of Quick Dial. You can "Registering

call out the text when entering texts

such as e-mail addresses.

Texts" in the

NIC FAX Unit

manual

131

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Facsimile User Tools

Function Name

Description

Reference

Reports/

Lists

Journal

Allows you to print the Journal manu- p.50 “Printing

ally. You can check information about the Journal”

the recent 50 communications (recep-

tions + transmissions).

Quick Dial

Allows you to print the fax numbers

p.73 “Quick

List/Quick Key Label programed into Quick Dial keys to

Dial Key Label

check the contents. You can also print (Dial Label)”,

labels for Quick Dial keys. <Basic Features>

Group Dial List

Speed Dial List

Allows you to print and check destina- “Re-

tions registered in Groups.

ports/Lists ”

Allows you to print and check destina- p.149 “Re-

tions programmed in Speed Dial.

ports/Lists ”

Keystroke Program

List

Allows you to print and check contents p.149 “Re-

of Keystroke Programs.

ports/Lists”

Auto Document

Allows you to print and check docu-

ments stored in Auto Document.

p.149 “Re-

ports/Lists”

Setup

Monitor Volume

Allows you to adjust the volume of

sounds emitted from the machine's in- ing Volume”,

p.104 “Adjust-

ternal speaker such as monitoring

sounds, the buzzer, or key sound.

Adjusting the

Allows you to adjust the contrast of the p.151 “Adjust-

Display Contrast

control panel display.

ing the Display

Contrast”

Date/Time

Allows you to set the machine's inter- p.151

nal clock to the current time, which is “Date/Time”

used for features such as Send Later.

Summer Time/DST

Registering Own

Allows you to advance the machine's p.151

internal clock or set the clock back to

observe the Summer Time.

“Date/Time”

Allows you to register information dis- p.55 “Own

Name and Fax Head- played on the other party's machine or Name/Fax

printed on the header of every fax you Header/Own

send. You can register one Own Name Fax Number”,

(Receive Terminal Identification) and <Basic Features>

two Fax Headers (TTI).

Adjusting the

Allows you to adjust the color balance Chapter 5,

for scanning color originals using the "Scanner RGB"

Scanner RGB ^*1

Network Scanner function.

in the NIC FAX

Unit manual

Fax Reset Timer

On Hook Timer

Allows you to set the duration of time p.152 “Fax Re-

before the machine automatically re-

turns to standby mode.

set Timer”

Allows you to set the duration of time p.153 “On

before the On Hook status is cleared

when a fax message is sent using On

Hook Dial.

Hook Timer”

132

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Accessing the User Tools

Function Name

User Function Keys

Description

Reference

Allows you to program each of the

p.154 “User

User Function keys ({ F1} to {F10})

Function Keys”

with a desired function. You can also

assign a function that you often use, so

that multiple key operations may be

performed by pressing one key.

Fax On

Registering and Edit- Allows you to register or edit docu-

ing Fax On Demand ments offered for the fax information ing/Editing

p.160 “Register-

Demand ^*2

Documents

service.

Fax On De-

mand Docu-

ments”

Deleting Fax On De- Allows you to delete documents regis- p.162 “Deleting

mand Documents

tered for Fax On Demand.

Fax On De-

mand Docu-

ments”

Printing Fax On De- Allows you to print documents regis- p.164 “Printing

mand Documents

tered for Fax On Demand.

Fax On De-

mand Docu-

ments”

Printing the Fax On

Demand List

Allows you to print the list of docu-

ments registered for Fax On Demand. the Fax On De-

p.165 “Printing

mand List ”

Printing the Fax On

Allows you to check how many times p.165 “Printing

Demand Access Re- the Fax On Demand documents have the Fax On De-

port

been sent successfully/unsuccessfully. mand Access

Report”

Fax On Demand Re- Allows you to record the message that p.166 “Fax On

corded Messages

the other party hears when he or she

makes a request for the Fax On De-

mand service.

Demand Re-

corded Messag-

es”

Note

❒ The numbers that appear with function names on the display vary depending

on which options are installed.

❒ Access the user tools in standby mode. If the machine is in another operation

mode, return it to standby mode. See p.25 “Standby Display”, <Basic Fea-

tures>.

133

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Facsimile User Tools

-About the Display

• You can scroll through items by pressing [↑Prev.] or [↓Next].

• You can return to the previous menu by pressing [PrevMenu].

• Items on the display are highlighted when selected.

• Press [OK] when you finish making settings. The settings that you made are

not stored in the machine if you finish the procedure without pressing [OK]

when accessing User Tools.

• When you press [OK] or [Cancel], the settings that you made are stored or can-

celed, and the machine returns to standby mode.

B Press [Counter].

Counters

This function allows you to check the

total number of transmitted, received,

scanned, and printed pages on the

display.

• Transmissions:

Total number of transmitted pages

• Receptions:

Total number of received pages

C When you have checked the total

• Scanning:

pages, press [OK].

The combined total number of

pages that have been scanned in

when copying and sending faxes.

• Printing:

The combined total number of

pages that have been printed

through fax reception, copying,

and PC printing (option).

The totals are displayed.

A Press the {User Tools} key.

Press [↑Prev.] or [↓Next] to switch

between page 1 and 2. Page 1

shows the total number of pages

sent and received, page 2 shows

the total number of pages scanned

and printed.

134

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Accessing the User Tools

D Press [Exit] to return to the stand-

by mode.

Selecting the Display

Language

If your native language is Spanish or

French, you can have the messages

that appear on displays, lists and re-

ports shown in either of these lan-

guages instead of in English. Follow

the procedure below to change be-

tween the three languages.

A Press the {User Tools} key.

B Press [Language].

C Press 0 or 1 key to select the lan-

guage you wish to use.

D Press [OK].

The language is changed.

135

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Facsimile User Tools

Program/Delete Menu

D Enter the code for "Prog. Group

Multi-step Transfer Group

Settings

Dial" with the number keys.

This procedure describes how to store

a Transfer Station in a Group. Once

set up, this machine can then forward

incoming transfer requests that speci-

fy this Group onto the stored Transfer

Station. The destination stored in the

Group becomes the receiving station

(in this case, store 30 or less items in

the Group). Messages sent via multi-

ple Transfer Stations further enhance

the efficiency of the Transfer Request

feature.

E Enter the number of the Group

you wish to register or edit with

the number keys.

To Check On Currently

Registered Groups

Note

❒ For more details, please contact

your service representative.

A Press [Status].

B Enter the number of the Group

A Press the {User Tools} key.

you wish to register or edit.

B Enter the code for "Fax Features"

Note

with the number keys.

❒ If a free Group is not dis-

played, press [↑Prev.] or [↓N-

ext] to search for one.

❒ If you press [Cancel], the dis-

play in step E reappears.

C Enter the code for "Program/De-

lete" with the number keys.

136

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Program/Delete Menu

Note

F Press 0 or 1 key to select "Mul-

tistep Group".

❒ If the optional ISDN Unit or

the optional Extra G3 Inter-

face Unit is installed, you can

choose which line to use be-

fore you enter the fax num-

ber by pressing the User

Function key ({F1} to {F10})

which the line selection func-

tion is stored in.

I Press [Recv. Stn].

G Press [Next].

H Specify the Transfer Station.

Note

❒ You can enter the Transfer Sta-

tion fax number using a Quick

Dial key, a Speed Dial or the

number keys.

J Specify the end receiver in one of

the following ways.

❒ If you make a mistake, press the

{Clear} or {Stop} key and try

again.

For details about how to specify an

end receiver, see p.31 “Specifying

an End Receiver”.

Choosing the line (the {Line

Selection} key)

Note

A Press the {Line Selection} Key to

❒ Specify the end receiver stored

in the Transfer Station with the

Quick Dial key, Speed Dial or

Group.

select the line.

❒ The destination specified as the

end receiver is passed to the

Transfer Station and sent to the

number stored in the Transfer

Station.

137

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Facsimile User Tools

Note

K Press [Add RcvStn].

❒ If the name is already stored,

it will be shown on the dis-

play. To change it, press

{Clear} and enter another

name.

Reference

p.98 “Entering Characters”,

C Press [OK].

Note

❒ If you do not add any end re-

ceivers, proceed to step M.

D Press [Exit].

L Specify the remaining end receiv-

ers in the same way.

M Press [Others].

Storing the Group in a Quick Dial

Key

A Enter the code for "Assign

Key" with the number keys.

Registering/Editing the Group

Name

A Enter the code for "Group

Name" with the number keys.

B Press the Quick Dial key you

wish to store the Group in.

B Enter the Group name.

Note

❒ To search for a free Quick

Dial key, press [Status].

❒ If you make a mistake, press

the {Clear} key and try again.

C Press [OK].

138

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Program/Delete Menu

D Press [Exit].

N Press [OK]

Note

Storing and Changing

Keystroke Programs

If you regularly send messages to a

particular destination or transmit us-

ing the same features, you can save a

lot of repetitive keypad operations by

storing these settings in a Keystroke

Program.

Keystroke Programs can then be re-

called by just pressing a Quick Dial

key or Speed Dial. The following pro-

cedure can be used to program a new

Keystroke Program or overwrite an

old one.

You can register the following items

in Keystroke Programs:

• Memory Transmission, Immediate

Transmission, Send Later, Fax

Header Print, Confidential Trans-

mission, Transfer Request, Polling

Transmission, Free Polling Trans-

mission, Polling Reception, Own

Name/Own Fax Number, Trans-

fer Stations, End Receivers, User

Codes, Confidential IDs, Polling

IDs, SUB Code Transmission with

the Mode Key, SEP Code Polling

Reception, SEP/SUB/PWD/SID

Codes.

❒ If you press 0 or 1 key, you

can view and check end receiv-

ers already stored.

❒ To delete the displayed end re-

ceiver, press the {Clear} key.

❒ To cancel programming this

Group, press [Cancel]. The dis-

play in step E will reappear.

O Press [PrevMenu] three times.

• Program name (up to 20 charac-

P Press [Exit] to return to the stand-

ters)

by mode.

Note

❒

We recommend that you print the

Keystroke Program List and keep it

when you register or change a func-

tion. See p.149 “Reports/Lists”.

❒ You cannot register a program in a

Quick Dial key or Speed Dial al-

ready used for another function.

❒ Keystroke Programs can only be

stored in Speed Dials when the op-

tional Function Upgrade Unit is in-

stalled.

139

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Facsimile User Tools

❒ The maximum number of pro-

grams you can register is 144 (244

when the optional Function Up-

grade Unit is installed).

E Press a Quick Dial key or enter

Speed Dial code you wish to reg-

ister.

A Press the {User Tools} key.

Storing the Program in a Quick

Dial Key

A Press the Quick Dial key you

wish to store or edit the pro-

gram in.

B Enter the number of the "Fax Fea-

tures" with the number keys.

Note

❒ To check which programs are

currently stored, press [Sta-

tus].

The "Fax Features" main menu ap-

pears.

❒ You can also select the Quick

Dial to store the program in

from the status screen.

C Enter the code for "Program/De-

lete" using the number keys.

D Enter the code for "Store Pro-

gram" using the number keys.

Storing the program in a Speed

Dial

A Press [Switch].

Note

❒ If "Store Program" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

140

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Program/Delete Menu

B Enter the code of the Speed

Dial you wish to store or edit

the program in.

A Storing Example of Keystroke

Program

The following example describes

the procedure for storing a Key-

stroke Program of sending a fax

message to a destination whose fax

number is 0123456789 by using the

Send Later function:

Note

❒ To check which programs are

currently stored, press [Sta-

tus].

A Press

{0}{1}{2}{3}{4}{5}{6}{7}{8}

{9}.

❒ You can also select the Speed

Dial to store the program in

from the status screen.

B Press [Mode].

C Enter the code for "Send Later"

using the number keys.

D Carry out the operations for

specifying the Send Later func-

tion.

Note

F Press [Feature].

❒ If any program is already

stored, the contents of the

program is shown. To edit it,

press the {Clear Modes/Energy

Saver} key, and then perform

the procedure for storing a

new program.

Reference

p.5 “Sending at a Specific

Time (Send Later)”

G Carry out the operations you wish

to store in the program.

H Press [OK].

Note

❒ The storing procedure varies

depending on the contents of

the program.

❒ If you press the {Clear Modes/En-

ergy Saver} key, the whole oper-

ation is canceled.

141

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Facsimile User Tools

I Press [Name].

L Press [OK].

The program is stored.

Note

❒ Storing of program names can

be skipped. If you wish to skip

it, proceed to step L.

Note

❒ If you press [Cancel], the Key-

stroke Program is canceled and

the display shown in step E ap-

pears again.

J Enter the program name.

M Press [PrevMenu] three times.

N Press [Exit] to return to the stand-

by mode.

Note

❒ If a program name is already

registered in the Quick Dial key,

the name is shown on the dis-

play. If you wish to change the

program name, press the

{Clear} key or the {Stop} key

and enter another name.

Using a Keystroke Program

Example: Recalling a program con-

taining fax number "0123456789" and

the Send Later function.

A Set the original.

Note

Reference

❒ If the destination, resolution,

contrast and/or halftone are not

registered in the program, carry

out these operations now.

p.98 “Entering Characters”,

K Press [OK]

The function name and program

name are shown on the display.

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Program/Delete Menu

B Select the Quick Dial key or

Speed Dial with the program

stored in by pressing the Quick

Dial key, or pressing the Speed

Dial key and entering the Speed

Dial code.

Deleting a Keystroke Program

Note

❒ If you delete a program, the regis-

tered program name is also delet-

ed.

A Press the {User Tools} key.

B Enter the code for "Fax Features"

with the number keys.

The "Fax Features" main menu ap-

pears.

C Enter the code for "Program/De-

C Press [OK] .

lete" with the number keys.

D Enter the code for "Delete Pro-

gram" with the number keys.

Note

❒ If the step right before pressing

the {Start} key is also pro-

grammed, you can press the

{Start} key to complete the op-

eration without pressing [OK].

Note

❒ If "Delete Program" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

D Press the {Start} key.

The machine starts scanning the

document.

The message will be sent at the

specified time.

143

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Facsimile User Tools

E Press a Quick Dial key in which F Press [Yes].

the program you wish to delete is

stored.

The contents of the program are

shown on the display.

G Press [Yes].

Note

❒ If you wish to delete a Key-

stroke Program stored in a

Speed Dial, press [Switch]. Then

press the {Speed Dial} key and

enter the Speed Dial code.

The program is deleted.

Note

Checking the Keystroke

Programs Currently Programmed

❒ If you press [No], the program is

not deleted and the display

shown in step E appears again.

A Press [Status]

B Press a Quick Dial key or enter

H Press [PrevMenu] three times.

a Speed Dial code.

I Press [Exit] to return to the stand-

by mode.

Note

❒ If you press [Cancel], the pro-

gram is not deleted and the

display shown in step E ap-

pears again.

144

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Program/Delete Menu

❒ You can store up to 144 Auto Doc-

uments. (244 when the optional

Function Upgrade Unit is in-

stalled, and the additional 100 out

of 244 are stored in Speed Dial #000

to #099.)

Registering Auto Documents

If you find that you often have to send

a particular page to people (for exam-

ple, a map, a standard attachment, or

a set of instructions), store that page

in memory as an Auto Document.

This saves re-scanning the document

every time you wish to send it.

Reference

p.99 “Auto Document”

A Press the {User Tools} key.

Use the following procedure to pro-

gram a new Auto Document or over-

write an existing one.

Important

❒ If the power switch is off more

than 12 hours, all Auto Documents

stored are deleted. In such a case,

use the Power Failure Report to

identify which messages have

been lost.

B Enter the code for "Fax Features"

using the number keys.

Programming and Changing an Auto

Document

The "Fax Features" main menu ap-

pears.

You can store the following items in

an Auto Document:

C Enter the code for "Program/De-

lete" with the number keys.

• Document image

• Scan settings (Resolution, halftone,

and Image Density)

• Document name (up to 20 charac-

ters)

D Enter the code for "Prog. Auto

• Label Insert Size

Doc." with the number keys.

Note

❒ Auto Documents can only be

stored in Speed Dials when the

optional Function Upgrade Unit

is installed.

Note

❒ You can only send one Auto Docu-

❒ If "Prog. Auto Doc." is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

ment per transmission.

145

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Facsimile User Tools

Note

E Press a Quick Dial key or a Speed

Dial that the Auto Document you

wish to store in.

❒ Press [Status] to check the

documents currently stored.

❒ You can also select the Speed

Dial to store the Auto Docu-

ment from the status screen.

To store an Auto Document in a

Quick Dial key

A Press the Quick Dial key that

you wish to store the Auto

Document in.

F What you do next depends on

whether the Quick Dial key or

Speed Dial has a destination al-

ready registered. Choose one of

the following two procedures:

Note

❒ Press [Status] to check the

documents currently stored.

When the destination is not

registered

A Press [Name].

To store an Auto Document in a

Speed Dial

A Press [Switch].

Note

❒ You can skip entering the

name of the Auto Document,

and proceed to step D.

B Enter the name.

B Enter the code of the Speed

Dial you wish to store the Auto

Document in.

Reference

p.98 “Entering Characters”,

C Press [OK].

146

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Program/Delete Menu

D Press [Label].

J Press [Exit] to return to standby

mode.

Deleting an Auto Document

Note

❒ You cannot delete an Auto Docu-

ment waiting to be transmitted.

Delete it after the transmission, or

delete the Auto Document after

deleting the file waiting to be

transmitted.

E Press 0 or 1 key to select

"Large(1x2)" or "Normal".

A Press the {User Tools} key.

F Press [OK].

When the destination is registered

A Press [Label].

B Enter the code for "Fax Features"

using the number keys.

The "Fax Features" main menu ap-

pears.

C Enter the code for "Program/De-

B Press 0 or 1 key to select

lete" with the number keys.

"Large(1x2)" or "Normal".

C Press [OK].

D Enter the code for "Delete Auto

Doc." with the number keys.

G Set the original.

H Press the {Start} key to scan in the

original.

When scanning has finished, the

Auto Document is stored.

Note

I Press [PrevMenu] three times.

❒ If "Delete Auto Doc." is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

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Facsimile User Tools

Note

E Press a Quick Dial key in which

the Auto Document you wish to

delete is stored.

❒ If you select the Quick Dial key

or Speed Dial in which a fax

number is stored, the following

display appears. Even if you

press [Yes], only the attached

Auto Document will be deleted

but not the fax number.

The stored document is shown on

the display.

Note

❒ If you wish to delete an Auto

Document stored in a Speed Di-

al, press [Switch]. Then press the

{Speed Dial} key and enter the

Speed Dial code.

G Press [Yes] to delete the Auto Doc-

ument.

Checking On Stored Auto

Documents

Note

A Press [Status].

❒ If you press [No], the Auto Doc-

ument is not deleted and the

display shown in step E reap-

pears.

B Scroll through the list with

[↑Prev.] or [↓Next].

H Press [PrevMenu] three times.

I Press [Exit] to return to the stand-

by mode.

Note

❒ If you press [Cancel], the dis-

play in step E appears.

F Press [Yes].

148

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Reports/Lists

This function allows you to print the

following reports and lists manually.

Select a report or list as needed.

B Enter the number of the "Fax Fea-

tures" using the number keys.

• Journal

See p.50 “Printing the Journal”.

• Quick Dial list/Quick Key Label

See p.73 “Quick Dial Key Label

(Dial Label)”, <Basic Features>.

The "Fax Features" main menu ap-

pears.

• Group Dial List

See p.87 “Groups”, <Basic Fea-

tures>.

C Enter the code for "Reports/Lists "

with the number keys.

• Speed Dial List

See p.76 “Speed Dial ”, <Basic Fea-

tures>.

• Keystroke Program List

See p.139 “Storing and Changing

Keystroke Programs”.

D Enter the code of the report or list

you wish to print.

• Auto Document

See p.145 “Registering Auto Docu-

ments” .

Note

❒ If the optional Paper Supply Unit

is installed, you can set reports and

lists to be printed from a specific

paper tray with User Parameters.

However, once this setting is

made, any fax messages received

cannot be printed from that paper

tray. See p.178 “User Parameters”

(switch 19 bits 2,1,0).

Note

❒ If you cannot see the item you

need, press [↑Prev.] or [↓Next].

❒ If you incorrectly enter the code,

press [Cancel] and enter the cor-

rect number.

❒ After selecting "Journal", choose

"All", "File No.", "User Code" or

"Date".

A Press the {User Tools} key.

❒ After selecting "Quick Dial List"

choose "Quick Dial List" or "Dial

Label".

❒ After selecting "Speed Dial List"

choose "Speed Dial Order" or

"Alphabetic Order".

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Facsimile User Tools

E Press the {Start} key.

When printing is completed, the

display shown in step D appears

again.

Note

❒ If you press the {Stop} key be-

fore printing starts, the printing

stops and the display shown in

step D appears again.

F Press [PrevMenu] twice.

G Press [Exit] to return to the stand-

by mode.

150

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Setup

F Press [OK].

Adjusting the Display Contrast

Note

Follow these steps to adjust the con-

trast of the control panel display.

Eight levels of contrast are available.

❒ If you press [Cancel], the display

in step D reappears.

G Press [PrevMenu] twice.

A Press the {User Tools} key.

H Press [Exit] to return to standby

mode.

Date/Time

B Enter the code for "Fax Features"

Use this function to set your ma-

chine's internal clock to the current

time and date. This time is shown on

the display, printed on pages and

used for various features, such as

Send Later.

with the number keys.

If the current date and time are

wrong, use this procedure to correct

them.

C Enter the code for "Setup" with

the number keys.

Note

❒ The machine automatically sets the

internal clock one hour ahead

when daylight saving time begins,

and one hour back when it ends.

D Enter the code for "Display Con-

trast" with the number keys.

A Press the {User Tools} key.

E Press 0 or 1 key to adjust the

B Enter the code for "Fax Features"

contrast.

with the number keys.

The "Fax Features" main menu ap-

pears.

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Facsimile User Tools

C Enter the code for "Setup" with

Fax Reset Timer

the number keys.

This machine automatically returns

to standby display if you do not use

the machine for a certain period of

time. You can select this period.

You can select 30 seconds, one

minute, three minutes, or five min-

utes for the period.

D Enter the code for "Date/Time"

using the number keys.

A Press the {User Tools} key.

E Select the month you wish to

change using the [↑Month ] and

[↓Month ] and enter the correct

date or time using 0 or 1 key

and the number keys.

B Enter the code for "Fax Features"

with the number keys.

The "Fax Features" main menu ap-

pears.

C Enter the code for "Setup" with

the number keys.

Note

❒ Enter the time in 12-hour for-

mat. Press [AM/PM] to select AM

or PM.

❒ When you enter a date, the day

D Enter the code for "Fax Reset Tim-

is set automatically.

er" with the number keys.

❒ Your machine excepts the date

in 12 hours format.

F Press [OK].

G Press [PrevMenu ] twice.

Note

H Press the [Exit] to return to stand-

❒ If "Fax Reset Timer" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

by display.

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Setup

E Press 0 or 1 key to select a peri- B Enter the code for "Fax Features"

od of time.

with the number keys.

The "Fax Features" main menu ap-

pears.

C Enter the code for "Setup" with

the number keys.

F Press [OK].

Note

❒ If you press [Cancel], the display

in step D reappears.

D Enter the code for "On Hook Tim-

G Press [PrevMenu] twice.

er" with the number keys.

H Press [Exit] to return to standby

mode.

On Hook Timer

Note

This machine automatically cancels

the On Hook Dial mode if you do not

dial a number from the number keys

for a certain period of time after

pressing the {On Hook Dial} key. You

can select this period.

❒ If "On Hook Timer" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

E Press 0 or 1 key to select a peri-

od of time.

You can select one minute, three min-

utes, five minutes or ten minutes for

the period.

A Press the {User Tools} key.

F Press [OK].

Note

❒ If you press [Cancel], the display

in step D reappears.

G Press [PrevMenu] twice.

H Press [Exit] to return to the stand-

153

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User Function Keys

You can program each of the User Function keys ({F1} to {F10}) with a function

that you use frequently. When you wish to use that function, instead of having

to search through several menus to find it, just press the appropriate User Func-

tion key. This procedure can be used to edit, delete or change the contents of the

User Function keys.

Functions You Can Assign to User Function Keys

The following table lists the functions you can store in the User Function keys

({F1} to {F10}).

Function Name

Description

Indica- Reference

tor

Groups

Allows you to specify the destination

using a Group code.

—

ꢀ

—

ꢀ

p.50 “Using Groups ”,

Economy

Transmission

Allows you to specify Economy

Transmission.

p.175 “Economy

Transmission”

Fax Header Print

Tone

Allows you to make On/Off setting

for Fax Header Print.

p.32 “Fax Header

Print”

Allows you to enter Tone/UUI.

p.47 “Tone ”, <Basic

Features>

Batch

Transmission

Allows you to make On/Off setting

for Batch Transmission.

p.105 “Batch Transmis-

sion”

Stamp

Allows you to make On/Off setting

for Stamp.

p.93 “Stamp ”

Duplex Original

Forwarding

Allows you to scan a duplex original

for transmission.

p.94 “Duplex Original

Settings”

Allows you to make On/Off setting

for Forwarding.

p.223 “Forwarding ”

Sub-address ^*1

Dial Option

Allows you to enter a Sub-address.

—

p.82 “Sub-address”

Allows you to send or receive fax

messages with an ID

(SUB/SEP/SID/PWD).

ꢀ

p.78 “SUB/SID (SUB

Code Transmission)”,

p.80 “SEP/PWD (SEP

Code Polling Trans-

mission)”

Line Selection ^*1

Journal

Allows you to select the telephone

line for transmission.

ꢀ

p.89 “Selecting the

Line”

Allows you to print the Journal.

—

p.50 “Printing the Jour-

nal”

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User Function Keys

Function Name

Description

Indica- Reference

tor

Internet Fax ^*1

Allows you to enter texts such as an e-

mail address.

—

Chapter 2, "Transmis-

sion," Chapter 3,

"Transmission" and

Chapter 5, "Using the

Scanner Functions" in

the NIC FAX Unit

manual

Automatic E-mail Allows you to make On/Off setting

ꢀ

Chapter 2, "Automatic

E-mail Reception" in

the NIC FAX Unit

manual

Reception ^*1

for Automatic E-mail Reception.

E-mail Reception

Allows you to receive e-mail manual-

ly.

—

Chapter 2, "Manual E-

mail Reception" in the

NIC FAX Unit manual

Scanner

Allows you to enter destinations for

Internet Fax transmissions using the

Scanner function.

ꢀ

Chapter 5, "Using the

Scanner Functions" in

the NIC FAX Unit

manual

Communication

Result Report

Allows you to select whether to print

the Communication Result Report

(Memory Transmission) or Immedi-

ate Transmission Result Report (Im-

mediate Transmission).

ꢀ

p.103 “Checking the

Transmission Result”

Reception Mode

Selection

Allows you to select the Reception

Mode.

—

p.53 “Selecting the Re-

ception Mode ”, <Basic

Features>

Batch Original

Documents Trans- using the Batch Original Documents

mission Transmission function.

Allows you to send a fax message by

ꢀ

p.96 “Batch Original

Documents Transmis-

sion”

Option(s) required

• "ꢀ" mark in the "Indicator" column indicates that the indicator on the User

Function key is lit when the function is selected.

• The following functions are pre-assigned to User Function keys:

{F1}: Journal

{F2}: Fax Header Print

{F3}: Stamp

{F4}: Groups

• The following functions are also pre-assigned to User Function keys if your

machine is Type2:

{F5}: Internet Fax

{F10}: Scanner

Note

❒ You can check the functions assigned to the User Function keys on the "Quick

Dial Key Label (Dial Label)." See p.73 “Quick Dial Key Label (Dial Label)”,

<Basic Features>.

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D Press the User Function key ({F1}

Registering/Editing the

Contents of a User Function

Key

to {F10}) you wish to use.

There are two types of programming

methods.

• Programming the contents of a

User Function key by specifying a

function code with the number

keys

• Programming a User Function key

Note

on the job

❒ If you make a mistake, press

[Cancel], and then press the cor-

rect key.

Note

❒ The function that is already as-

signed to a User Function key can-

not be assigned to another User

Function key.

Checking the Contents of User

Function Keys Currently

Programmed

Programming by Specifying a Function

Code with the Number Keys

A Press [Status].

B Press the User Function key

({F1} to {F10}) you wish to reg-

ister or edit.

A Press the {User Tools} key.

B Enter the number of the "Fax Fea-

Note

tures".

❒ You can also select the User

Function key to store the pro-

gram in from the status

screen.

❒ If you press [OK], the display

in step D appears.

The "Fax Features" main menu ap-

pears.

E Enter the code you wish to regis-

ter into the User Function key us-

ing the number keys.

C Enter the code for "User Func-

tions" using the number keys.

156

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User Function Keys

The following example procedure de-

scribes how to store the time setting

for Send Later in User Function key

{F5}.

Note

❒ To see a function number not

displayed on the display, press

[↑Prev.] or [↓Next].

A Press [Mode].

❒ If another function is already

registered, press the {Clear} key

or the {Stop} key to delete it.

F Press [OK].

Note

❒ If you press [Cancel], the func-

tion is not stored and the dis-

play shown in step D appears

again.

B Enter the code for "Send Later"

❒ If you press another User Func-

tion key here, you can register

or edit another function by fol-

lowing the procedure described

above.

with the number keys.

G Press [PrevMenu] twice.

C Press {F5}.

H Press [Exit] to return to the stand-

by mode.

Programming a User Function Key on the

Job

D Press [Yes].

When carrying out an operation from

the control panel, you can store the

various operations that you have per-

formed so far in a User Function key.

Once stored, just press that User

Function key when the standby dis-

play is shown to carry out those oper-

ations.

Note

{F5} is registered and the display

showing the operation in progress

reappears.

❒ You cannot store the following op-

erations in User Function keys:

• User Function settings

• Quick Dial, Speed Dial, Group

Number, File No, Confidential

ID, Memory Lock ID, or Opera-

tions carried out after specify-

ing a User Code (SUB code).

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Facsimile User Tools

Note

Deleting Functions Stored in

User Function Keys

❒ The operation you have stored

is shown as "Custom Functions"

on the display.

A Press the {User Tools} key.

Using a User Function Key

B Enter the code for "Fax Features"

with the number keys.

A Press the User Function key ({F1}

to {F10}) in which the function

you wish to use is stored.

C Enter the code for "User Func-

tions" with the number keys.

The stored function's display is

shown.

❖ Example: "Journal Print"

D Press the User Function key ({F1}

to {F10}) that you wish to clear.

Note

❒ If you make a mistake, press

[Cancel] and try again.

Checking the currently stored

function

A Press [Status].

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User Function Keys

B Press the User Function key

you wish to clear.

Note

❒ You can also select the User

Function key to clear from

the status screen.

❒ If you press [OK], the func-

tion is not deleted and the

display in step D reappears.

E Press the {Stop} key to clear the

User Function.

F Press [OK].

Note

❒ If you press [Cancel], the func-

tion is not deleted and the dis-

play in step D reappears.

❒ To clear other User Function

keys, press the User Function

key ({F1} to {F10}) and proceed

as before.

G Press [PrevMenu] twice.

H Press [Exit] to return to the stand-

by mode.

159

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Fax On Demand

This feature requires the optional Fax On Demand unit.

Fax On Demand lets you store docu-

ments in memory with a number at-

tached (the box number). When

another party wishes to receive the

message, they make a transmission

request to your machine specifying

the box number containing the docu-

ment they wish to receive.

Registering/Editing Fax On

Demand Documents

This procedure describes how to store

a document using Fax On Demand

and assign it a name.

Note

Preparation

❒ After you have registered or edited

a document, we recommend that

you print the Fax On Demand List

to verify the stored contents. See

p.165 “Printing the Fax On De-

mand List”.

You can turn this function on or

off. See p.197 “Fax On Demand Re-

ception”.

Note

❒ You can also choose whether the

requesting party has to specify a

password with User Parameters.

The password is the Remote ID.

See p.178 “User Parameters” and

p.199 “Registering ID Codes”.

❒ You can register up to 99 docu-

ments with this feature.

❒ For how to edit a box name, see

step G .

❒ If you wish to edit a document, de-

lete it, then register it again. See

p.162 “Deleting Fax On Demand

Documents”.

A Press the {User Tools} key.

B Enter the code for "Fax Features"

with the number keys.

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Fax On Demand

C Enter the code for "Fax On De- F Press [Name].

mand" with the number keys.

D Enter the code for "Program FOD"

with the number keys.

G Enter a name for this box, then

press [OK].

Note

❒ If "Program FOD" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

E Enter the box number to store the

document in.

Note

❒ If this name is already regis-

tered, it is displayed. To change

the name, press the {Clear} key

or the {Stop} key and enter it

again.

To Check Currently Registered

Documents

Reference

p.98 “Entering Characters”,

A Press [Status].

B Enter the box number to store

H Set the original.

the document in.

I Press the {Start} key to scan in

Note

your original.

❒ You can also specify the box

number to program from the

status screen.

When scanning has finished, the

document is stored.

❒ If a free box number is not

displayed, press [↑Prev.] or

[↓Next] until one is.

J Press [PrevMenu] three times.

K Press [Exit] to return to the stand-

❒ If you press [Cancel], the dis-

by mode.

play in step E reappears.

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E Enter the number of the box you

Deleting Fax On Demand

Documents

wish to delete.

Follow these steps to delete a docu-

ment stored using Fax On Demand.

A Press the {User Tools} key.

To check currently registered

documents

A Press [Status].

B Enter the number of the box to

delete.

B Enter the code for "Fax Features"

with the number keys.

Note

❒ You can also specify the box

number to delete from the

status screen.

C Enter the code for "Fax On De-

mand" with the number keys.

❒ If a free box number is not

displayed, press [↑Prev.] or

[↓Next] until one is.

❒ If you press [Cancel], the dis-

Note

play in step E reappears.

❒ If "Fax On Demand" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

If the Box you specified is empty

A The display below appears,

followed by the display shown

in step E. Enter the box number

again.

D Enter the code for "Delete FOD"

with the number keys.

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Fax On Demand

B Press [Yes].

F Choose one of the following pro-

cedures.

Deleting just the document

A Press [Document].

Note

❒ If you press [No], the display

in step E reappears.

Deleting both document and label

B Press [Yes].

A Press [Both].

Note

B Press [Yes].

❒ If you press [No], the display

in step E reappears.

Deleting just the label

A Press [Label].

Note

❒ If you press [No], the display

in step E reappears.

G Press [PrevMenu] three times.

H Press [Exit] to return to the stand-

by mode.

163

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Facsimile User Tools

To Check Currently Registered

Documents

Printing Fax On Demand

Documents

A Press [Status].

Follow these steps to print out a doc-

ument stored using Fax On Demand.

B Enter the number of the box to

delete.

A Press the {User Tools} key.

Note

❒ You can also specify the box

number to print from the sta-

tus screen.

B Enter the code for "Fax Features"

with the number keys.

❒ If a free box number is not

displayed, press [↑Prev.] or

[↓Next] until one is.

❒ If you press [Cancel], the dis-

play in step E reappears.

C Enter the code for "Fax On De-

mand" with the number keys.

If the Box you specified is empty

A The display below appears,

followed by the display shown

in step E. Enter the box number

again.

Note

❒ If "Fax On Demand" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

D Enter the code for "Print File"

with the number keys.

F Press the {Start} key.

E Enter the number of the box you

wish to print.

Note

❒ If you press [Cancel], the display

in step E reappears.

164

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Fax On Demand

G Press [PrevMenu] twice.

E Press the {Start} key.

H Press [Exit] to return to the stand-

by mode.

Printing the Fax On Demand

List

Note

❒ If you press [Cancel], the display

in step D reappears.

A Press the {User Tools} key.

F Press [PrevMenu] twice.

G Press [Exit] to return to the stand-

by mode.

Printing the Fax On Demand

Access Report

B Enter the code for "Fax Features"

with the number keys.

Print this report to find out how many

pages have been sent successful-

ly/unsuccessfully with the Fax On

Demand feature.

C Enter the code for "Fax On De-

A Press the {User Tools} key.

mand" with the number keys.

B Enter the code for "Fax Features"

Note

with the number keys.

❒ If "Fax On Demand" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

D Enter the code for "Print List"

with the number keys.

165

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Facsimile User Tools

C Enter the code for "Fax On De-

Fax On Demand Recorded

Messages

mand" with the number keys.

When a caller requests a Fax On De-

mand document, the machine plays

back appropriate guidance messages.

This section describes how to record

these messages.

Note

❒ If "Fax On Demand" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Note

❒ You can record the following sev-

en messages, each of which can be

up to 30 seconds long:

D Enter the code for "Access Report"

with the number keys.

Mes-

sage

Num- Message

ber

Type

Example

Greeting

message

"This is the XYZ

fax information

service."

Note

❒ If "Access Report" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Password "Please enter the

input password fol-

guidance lowed by a #

(pound sign) char-

E Press the {Start} key.

acter."

Box num- "Press # twice to

ber input get box one, or en-

guidance ter the box number

you need followed

by a # character."

Note

Box num- "If you require an-

ber input otherbox, enterthe

guidance number followed

❒ If you press [Cancel], the display

in step D reappears.

by a # character. To

finish press #

twice."

F Press [PrevMenu] twice.

G Press [Exit] to return to the stand-

Transmis- "Please press the

sion guid- Start key to begin

by mode.

ance

transmission."

Re-enter

guidance again."

"Please enter

Redial

"Please dial again."

guidance

166

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Fax On Demand

❒ By tailoring message 3, you can di-

rect callers to just download the

document stored in box 1, or have

them choose any of up to five box-

es.

C Enter the code for "Fax On De-

mand" with the number keys.

❒ You can also choose whether a

password is required with User

Parameters. When turned off, mes-

sage 2 is skipped.

Note

❒ If "Fax On Demand" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Recording the Fax On Demand Recorded

Messages

D Enter the code for "Record Mes-

sage" with the number keys.

Preparation

Before you begin, plug the micro-

phone into the socket provided on

the right side of the machine.

Note

❒ If "Record Message" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

E Enter the code for "Record Guid-

ance" with the number keys.

A Press the {User Tools} key.

F Enter the number of the message

you wish to record with the num-

ber keys.

B Enter the code for "Fax Features"

with the number keys.

Note

❒ If the item you require is not

displayed, press [↑Prev.] or [↓N-

ext] until it is.

167

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Facsimile User Tools

G Press [Start] then speak the mes- J Press [Exit] to return to the stand-

sage into the microphone.

by mode.

As you speak, the remaining time

available is shown on the display.

Checking the Fax On Demand Recorded

Messages

A Press the {User Tools} key.

Note

B Enter the code for "Fax Features"

with the number keys.

❒ Each of the messages can be up

to 30 seconds long.

❒ If there is still time left when

you have finished your mes-

sage, press [Stop].

C Enter the code for "Fax On De-

mand" with the number keys.

Note

❒ If "Fax On Demand" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

H Press [OK].

D Enter the code for "Record Mes-

sage" with the number keys.

Note

❒ Press [Replay] to listen to the

message you have just record-

ed.

❒ If "Record Message" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

I Press [PrevMenu] four times.

168

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Fax On Demand

E Enter the code for "Confirm Guid-

How Callers Use Fax On Demand

ance" with the number keys.

Note

❒ Callers must wait until messages

have completely finished playing

before pressing a key.

❒ If the password option is turned on

with User Parameters, you need to

inform the calling party of the

password beforehand.

F Enter the number of the message

you wish to confirm with the

number keys.

❒ The Remote ID is used as the pass-

word.

❒ Callers can request the contents of

up to 5 boxes in one call.

Note

❒ Message 6 (please enter again) is

❒ If the item you require is not

displayed, press [↑Prev.] or [↓N-

ext] until it is.

played when:

• The box number has not been

entered correctly.

• No key press was detected

within 5 seconds after prompt-

ing for the box number (mes-

sage 3).

• The password has not been en-

G Listen to the message.

tered within 5 seconds.

❒ Message 7 (please call again) is

played when:

• The wrong password has been

entered 3 times in a row.

Note

• An empty box has been selected

❒ To stop the message being

played, press [Cancel].

3 times in a row.

• Message 3 has been played

three times because no key

press was detected.

H Press [PrevMenu] four times.

I Press [Exit] to return to the stand-

• Message 6 has been played

twice because no key press was

detected within 5 seconds.

by mode.

169

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Facsimile User Tools

When the Password Is Turned On

When the Password Is Turned Off

A Dial using On Hook Dial, or lift A Dial using On Hook Dial, or lift

the handset and dial.

the handset, and then dial.

You will hear message 1.

Now do one of the following:

You will hear message 1, then 2.

B Enter the password with the num-

ber keys, then press the {q} key.

To choose one or more boxes

You will hear message 3.

Now do one of the following:

A Enter the box number with the

number keys, and then press

the {q} key.

To choose one or more boxes

You will hear message 4.

A Enter the box number with the

number keys, then press the

{q} key.

Note

❒ To download another box,

enter another box number,

and then press the {q} key.

You will hear message 4.

Note

B Press the {q} key twice.

❒ To download another box,

enter the box number, and

then press the {q} key.

You will hear message 5.

To choose box 1 only

B Press the {q} key twice.

You will hear message 5.

A Press the {q} key twice.

You will hear message 5.

To choose box 1 only

B Press the {Start} key to begin re-

A Press the {q} key twice.

ceiving.

You will hear message 5.

C Press the {Start} key to begin re-

ceiving.

170

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7. Key Operator Settings

Accessing the Key Operator Tools

This section describes settings of functions that are mainly managed by key op-

erators, such as various types of ID codes, type of telephone line the machine is

connected to, User Parameters, or destinations for transmissions.

The functions that are available for setting are listed below. Please see the refer-

enced page for more information.

Necessary Options:

^*1Extra G3 Interface Unit

^*2ISDN Unit

^*3Fax On Demand Unit

^*4NIC FAX Unit (Option for Type1)

^*5Paper Tray Unit, or Optional Bypass Tray Unit

^*6Function Upgrade Unit

^*740MB Memory Card

Function Name

Description

Reference

System

Economy

Allows you to take advantage of off-peak p.175 “Econo-

Settings

Transmission

line rates. Register the off-peak hours.

my Transmis-

sion”

Night Timer

Allows you to register the time for turn- p.176 “Night

ing on/off the heater of the fusing unit.

You can cut costs by turning the power off

when nobody uses the machine, such as at

night or holidays.

Timer”

User

Parameters

Allow you to customize various settings p.178 “User Pa-

to match your needs. rameters”

UserParameter Allows you to print and check the details p.189 “Printing

List

of the User Parameter settings.

the User Pa-

rameter List”

G3 Analog Line

•

G3–1 Analog Line

p.189 “G3 Ana-

Allows you to register Own Fax Num- log Line”

ber, PSTN Line Type, and PSTN Ac-

cess Number if the machine is

connected to a G3 analog line.

G3–2 Analog Line ^*1

Allows you to register Own Fax Num-

ber, PSTN Line Type, and PSTN Ac-

cess Number if the optional Extra G3

Interface Unit is installed.

171

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Key Operator Settings

Function Name

Description

Reference

System

Settings

G3 Digital Line Allows you to register Own Fax Number, p.192 “G3 Digi-

Sub-address, and CSI if the machine is

connected to a G3 digital line.

tal Line”

G4 Digital Line Allows you to register Own Fax Number, p.194 “G4 Digi-

Sub-address, and G4 Terminal ID if the

machine is connected to a G4 digital line.

tal Line”

Fax On

Allows you to specify on/off setting for

p.197 “Fax On

Demand

Fax On Demand function and the recep- Demand Re-

tion conditions. ception”

Reception ^*3

Registering ID Allows you to register ID codes for using p.199 “Regis-

Codes

the following features: Polling Transmis- tering ID

sion/Reception, Transfer Request, ID

Transmission/Reception, Confidential

Transmission (Default ID), Confidential

Reception, Remote Transfer, and Fax On

Demand.

Codes”

File Retention

Allows you to specify the duration for

which the machine retains the failed

transmission data in memory.

p.201 “File Re-

tention”

Transfer

Report

p.202 “Transfer

Transfer Result Report sent back from the Report”

Transfer Station when making a Transfer

Request.

Network

Allows you to make settings for connect- See Chapter 1,

ing to a network when the NIC FAX Unit "Network Set-

Settings ^*4

(Option for Type1) is installed.

tings" in the

NIC FAX Unit

manual.

IP-Fax

Specify settings for using the IP-Fax func- See Chapter 1,

tion when the NIC FAX Unit (Option for "IP-Fax Param-

Parameters ^*4

Type1) is installed.

eter Settings" in

the NIC FAX

Unit manual.

System

Parameter

Transmission

Allows you to have information about the p.204 “System

condition of your machine sent automati- Parameter

cally to the nearest service representative. Transmission ”

Key Layout

Allows you to select the key layout of

characters assigned to Quick Dial keys.

p.205 “Key

Layout”

Print Position

Allows you to make margin adjustments p.206 “Print Po-

if the image positioning varies depending sition”

on the paper tray used when receiving fax

messages or making copies.

Memory File

Transfer

Allows you to specify the fax number of p.207“Memory

the destination when you wish to transfer File Transfer”

all files stored in memory to another fax

machine and print the data.

172

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Accessing the Key Operator Tools

Function Name

Description

Reference

System

Settings

Deleting

Entries

Allows you to delete a group of ID codes p.209 “Delet-

or destinations programmed into Quick

Dial keys by specifying their type.

ing Entries”

Reset PM

Counter

Allows you to reset the counter for origi- p.211 “Reset

nals and printed paper when replacing

the ADF Maintenance Kit or Fusing Main-

tenance Unit.

PM Counter”

Initial Setup

Multi-copy

Reception

Allows you to have the machine print

multiple copies of messages from speci-

fied senders or messages from senders

other than those you specify.

p.214 “Multi-

copy Recep-

tion”

Authorized

Reception

Allows you to block out fax messages

from specified senders or messages from rized Recep-

senders other than those you specify. tion”

p.217 “Autho-

Specified Tray Allows you to specify the paper tray used p.220 “Speci-

for printing fax messages from specified fied Tray”

senders or messages from senders other

than those you specify.

Forwarding

Allows you to forward incoming fax mes- p.223 “For-

sages to the registered destinations. You warding”

can specify different destinations for each

sender.

Memory Lock Allows you to have the fax messages from p.233“Memory

specified senders or messages from send- Lock”

ers other than those you specify stored in

memory without printing.

TX/RX File

Save ^{*6 *7}

Allows you to turn on or off this function. p.236 “TX/RX

You can also register the sender of fax

messages that you wish to receive.

File Save Set-

tings”

Backup File

Allows you to register the destination that p.243 “Backup

Transmission

the machine automatically sends all mes- File Transmis-

sages to for backup purposes.

sion Settings”

173

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Key Operator Settings

Function Name

Description

Reference

Box Settings

Registering/

Allows you to register, edit, or delete Per- p.246“Personal

Editing/

sonal Boxes. Boxes”

Deleting

Personal Boxes

Registering/

Editing/

Allows you to register, edit, or delete In- p.251 “Informa-

formation Boxes.

tion Boxes ”

Deleting Infor-

mation Boxes

Registering/

Editing/

Allows you to register, edit, or delete

Transfer Boxes.

p.254 “Transfer

Boxes”

Deleting

Transfer Boxes

Printing the

Box List

Allows you to print the Box List.

p.259 “Printing

the Box List”

Note

❒ The code for each function that appears on the display varies depending on

the installed options or function settings.

174

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System Settings

C Enter the code for "System Set-

Economy Transmission

tings" with the number keys.

Economy Transmission allows you to

take advantage of off-peak rates by

delaying transmission of messages

until a specified time.

Follow the procedure below to speci-

fy the Economy Transmission Time

when the phone rates are lower.

D Enter the code for "Economy TX"

with the number keys.

Note

❒ You can specify only one Economy

Transmission Time.

❒ You can change the time setting by

entering the new value in step E of

the procedure described below.

E Press the {Stop} key or the {Clear}

key to clear the current timer set-

ting.

Reference

p.5 “Sending at a Specific Time

(Send Later)”

F Enter the Economy Transmission

Time with the number keys. To

change AM/PM, press [AM/PM].

A Press the {User Tools} key.

Note

❒ You can enter any time between

01:00 and 12:59.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

❒ If you make a mistake, press the

{Clear} key or {Stop} key and

enter the correct value.

G Press [OK].

Note

The "Key Op. Tools" main menu

appears.

❒ If you press [Cancel] , the en-

tered time is canceled and the

display shown in step D appears

again.

H Press [PrevMenu] twice.

I Press [Exit] to return to the stand-

by mode.

175

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Key Operator Settings

C Enter the code for "System Set-

Night Timer

tings" with the number keys.

Use this feature to have the machine

turn its heater on and off automatical-

ly at the times that you prescribe. For

example, by having the heater turned

off during the night, on holidays or at

other times when you are absent, you

can cut power costs.

D Enter the code for "Night Timer"

with the number keys.

Note

❒ You can program the timer to turn

the heater on or off twice daily

over a 1-week cycle.

E Press 0 or 1 key to select "On".

❒ Received fax messages are stored

in memory (Substitute Reception)

while the heater is turned off and

not printed until the heater comes

back on.

❒ You can edit previous settings for

this feature by following the proce-

dure described below.

❒ You cannot use the PC Printing

function (option) while the heater

is turned off by the Night Timer.

To turn the timer Off

A Press the {User Tools} key.

A Press the arrow key to select

"Off".

B Press [OK].

C Press [PrevMenu] twice, then

press [Exit].

B Enter the code for "Key Op. F Press [Set].

Tools" with the number keys.

Then press the {q} key.

The "Key Op. Tools" main menu

appears.

176

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System Settings

Note

G Press [↓Next] to scroll through the

days of the week and timers (1 or

2).

❒ If you are programming the oth-

er timer also for this day of the

week, press [↓Next] to display

the other timer (for example,

"Set 2") and repeat this step.

❒ To set the other timer for anoth-

er day of the week, press [↓Next]

to display the other timer and

select the day of the week.

K Press [OK].

Note

❒ The days of the week and timers

(1 or 2) are displayed in the fol-

lowing order: Sun. Set 1 → Sun.

Set 2 → Mon. Set 1 → Mon. Set 2

→ Tue. Set 1 → Tue. Set 2 →

Wed. Set 1 → Wed. Set 2 → Thu.

Set 1 → Thu. Set 2 → Fri. Set 1 →

Fri. Set 2 → Sat. Set 1 → Sat. Set 2.

L Press [OK].

H Press the {Stop} key to clear the

current timer setting.

I Enter the time with the number

keys. To change AM/PM, press

[AM/PM]

Note

❒ You can enter any time between

01:00 and 12:59.

M Press [PrevMenu] twice.

❒ If you make a mistake, press the

{Clear} key or {Stop} key and

enter the correct value.

N Press [Exit] to return to the stand-

by mode.

J Press 0 or 1 key to select wheth-

er to turn the heater on or off at

the set time.

177

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Key Operator Settings

Press {Clear Modes/Energy Saver} key

to inactivate the Night Timer tempo-

rarily and print the received fax mes-

sages if there are any.

-The Message Displayed While

the Heater is Turned Off

While the Night Timer is activated

and the heater is turned off, the mes-

sage "Currently the machine is

in Energy Saver Mode. Press

[Clear Modes/Energy Saver] key

to use functions." appears on the

display.

Then, if no operation is performed for

about 5 minutes, the Night Timer

turns the heater off again.

User Parameters

The User Parameters allow you to customize various settings to match your

needs.

Set the switches of each parameter to a new value to make changes to the set-

tings.

Preparation

Some User Parameters require installation of optional equipment or opera-

tions such as turning a function on or off before changing the switch values.

❖ Switches and Bits

Each User Parameter has a set of switches, and each of the switches consists

of eight bits, whose values are "0" or "1". The right most bit is bit 0 and the left

most is bit 7. You can adjust the settings to match your needs by switching the

value of bits between "0" and "1".

bit 7

bit 6

bit 5

bit 4

bit 3

bit 2

bit 1

bit 0

Switch 00

↓

Note

❒ The diagram above describes the change of setting for bit 6 of switch 00 from

"0" (Memory Transmission) to "1" (Immediate Transmission).

178

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System Settings

❖ User Parameter List

Switch

Bits

Item

Available

Settings

Reference

Stamp home position

1: On

0: Off

p.93 “Stamp”

3,2,1

5,4

Image density adjustment

level home position

000: Normal

001: Lighter

010: Darker

p.44 “Image

Density”, <Basic

Features>

Resolution home position

00: Standard

01: Detail

p.42 “Resolu-

tion”, <Basic Fea-

tures>

10: Super Fine

11: Extra Super

Fine

Transmission Mode home

position

1: Immediate

Transmission

p.29 “Switching

between Memo-

ry Transmission

and Immediate

Transmission”,

0: Memory

Transmission

Halftone home position

1: On

0: Off

p.44 “Original

Type”, <Basic

Features>

Emit a beep when a commu- 1: On

nication is complete

p.104“Adjusting

Volume”, <Basic

Features>

0: Off

Return the machine to the

home settings after each

communication

1: On

0: Off

p.29 “Switching

between Memo-

ry Transmission

and Immediate

Transmission”,

<Basic Features>,

p.42 “Resolu-

tion”, <Basic Fea-

tures> and p.44

“OriginalType”,

179

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Key Operator Settings

Switch

Bits

Item

Available

Settings

Reference

Forwarding Mark

1: On

0: Off

p.223 “Forward-

ing”

Center Mark

Print RX Time

TSI Print

1: On

0: Off

p.120 “Center

Mark”

1: On

0: Off

p.121“Reception

Time”

1: On

0: Off

p.123 “TSI Print”

Checkered Mark

CIL Print

1: On

0: Off

p.120 “Check-

ered Mark ”

5 ^*2

6 ^*2

1: On

0: Off

p.123 “CIL

Print”

TID Print

1: On

0: Off

p.123 “CIL

Print”

Print Communication Re-

sult Report (Memory Trans-

mission) automatically

1: On

0: Off

p.107 “Commu-

nication Result

Report (Memo-

ry Transmis-

sion)”

Print File Reserve Report

(Memory Transmission) au-

tomatically

1: On

0: Off

p.107 “File Re-

serve Report

(Memory Trans-

mission)”

Print File Reserve Report

(Polling Reception) auto-

matically

1: On

0: Off

p.21 “File Re-

serve Report

(Polling Recep-

tion)”

Print Communication Re-

sult Report (Polling Recep-

tion) automatically

1: On

0: Off

p.21 “Communi-

cation Result Re-

port (Polling

Reception)”

Print Immediate Transmis- 1: On

p.103 “Checking

the Transmis-

sion Result ”

sion Result Report automat-

ically

0: Off

Print Polling Transmission 1: On

p.25 “Polling

Transmission

Clear Report”

Clear Report automatically

0: Off

Print Journal automatically 1: On

0: Off

p.53 “Printing

the Journal”

180

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System Settings

Switch

Bits

Item

Available

Settings

Reference

Print Confidential File

Report automatically

1: On

0: Off

p.47 “Confiden-

tial File Report”

1 ^*3

Print Fax On Demand Ac-

cess Report automatically

1: On

0: Off

p.165 “Printing

the Fax On De-

mand Access Re-

port”

Print failed transmission re- 1: On

p.103 “Checking

the Transmis-

sion Result ”

sults in the Journal

0: Off

Give priority to the informa- 1: Print the Own p.50 “Printing

tion provided by the receiv- Name or Own the Journal ” p.65

ing party when printing the Fax Number of “Disk FileSearch

Receiver's Name on Com-

munication Result Report

(Memory Transmission),

Immediate Transmission

Result Report, Journal, Disk

File Search List/Visual List,

and Error Report

the receiving

fax machine

List/Visua l L ist ”

p.107 “Commu-

nication Result

Report (Memo-

ry Transmis-

0: Print destina-

tion names pro-

grammed into

Quick Dial keys

or Speed Dials,

or the fax num-

ber that you en-

tered

sion)” p.103

“Checking the

Transmission

Result” p.264

“Error Report”

Reduce the size of the Jour- 1: On

p.53 “Printing

the Journal ”

nal when printing it

0: Off

Print File Reserve Report

when memory is full or a

paper jam occurred

1: On

0: Off

p.107 “File Re-

serve Report

(Memory Trans-

mission)”

Print a portion of image on 1: On

p.25 “Polling

File Reserve Report, Com-

Transmission

Clear Report”

p.107 “File Re-

serve Report

(Memory Trans-

mission)” p.107

“Communica-

tion Result Re-

port (Memory

Transmission)”

p.103 “Checking

the Transmis-

sion Result”

0: Off

munication Result Report,

Communication Failure Re-

port, Polling Transmission

Clear Report, and Transfer

Result Report

p.115 “Transfer

Result Report”

181

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Key Operator Settings

Switch

Bits

Item

Available

Settings

Reference

Substitute Reception

1: On

0: Off

p.111“Substitute

Reception”

Condition for Substitute

Reception

1: If Own Name p.111“Substitute

or Own Fax

Number is re-

ceived

Reception”

0: All incoming

fax messages

High Temperature Standby 1: On

p.300 “Energy

Saving”

mode

0: Off

5,4

Restricted Access

00: Off

01: On

p.25 “Restricted

Access”, <Basic

Features>

10: On when the

Night Timer is

7,6

Energy Saver mode

00: Energy Sav- p.300 “Energy

er Standby

mode

Saving”

01: Fax Standby

mode

Print the Fax Header or CIL 1: On

p.32 “Fax Head-

er Print” p.123

“CIL Print ”

^*2on messages at the other

0: Off

end

ID Transmission

1: On

0: Off

p.94 “ID Trans-

mission”

3 ^*2

Send the Fax Header with

G4 transmission

1: On

0: Off

p.32 “Fax Head-

er Print”

Batch Transmission

1: On

0: Off

p.105 “Batch

Transmission”

SPID (Own Fax Number 2) 1: On

0: Off

p.192“G3Digital

Line” p.194 “G4

Digital Line ”

Parallel Memory Transmis- 1: On

p.105 “Parallel

Memory Trans-

mission”

sion

0: Off

Auto Reduction

1: On

0: Off

p.93 “Auto Re-

duction”

182

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System Settings

Switch

Bits

Item

Available

Settings

Reference

1,0

Multi-copy Reception

00: Off

p.214 “Multi-

copy Reception”

01: Copy mes-

sages from

specified send-

ers

11: Copy mes-

sages from

senders other

than those you

specify

3,2

Authorized Reception

00: Off

p.217 “Autho-

rized Reception”

01: Receive

messages from

specified send-

ers

11: Receive

messages from

senders other

than those you

specify

5,4 ^*4

Specified Tray Selection

00: Off

p.220 “Specified

Tray”

01: Messages

from specified

senders

11: Messages

from senders

otherthanthose

you specify

7,6

Forwarding

00: Off

p.223 “Forward-

ing”

01: Forward

messages from

specified send-

ers

11: Forward

messages from

senders other

than those you

specify

183

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Key Operator Settings

Switch

Bits

Item

Available

Settings

Reference

1,0

Memory Lock

00: Off

p.233 “Memory

Lock”

01: Messages

from specified

senders

11: Messages

from senders

otherthanthose

you specify

3,2 ^*6

TX/RX File Save

00: Off

p.236 “TX/RX

File Save Set-

tings”

01: Store mes-

sages from

specified send-

ers

11: Store mes-

sages from

senders other

than those you

specify

Store fax documents for the 1: Enable

p.88 “Manual

Dial”

Memory Transmission

while using the Manual Dial

function

0: Disable

Forwarding function for

messages intended for Spec-

ified Senders (messages in-

tended for receivers other

than those you specified if

the setting for switch 08 bits

7,6 is "11") that are not regis-

tered with a forwarding

destination

1: On

0: Off

p.223 “Forward-

ing”

Requires the user to press

[Add] when specifying desti-

nations using Quick Dial

keys successively

1: On

0: Off

p.49 “Using

Quick Dials”,

The output order of multi-

ple sets of copies when us-

ing the Copying feature

1: Stack

0: Sort

p.127 “Copying”

Two in One

Image Rotation

Rotate Sort

1: On

0: Off

p.121 “Two In

One”

1: On

0: Off

p.122 “Image

Rotation”

1: On

0: Off

p.122 “Rotate

Sort”

184

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System Settings

Switch

Bits

Item

Available

Settings

Reference

5 ^*5

Use the optional Bypass

Tray Unit exclusively for PC

Printing

1: On

0: Off

—

Halftone Mode

1: Speed Mode p.44 “Original

Type”, <Basic

Features>

0: Standard

Mode

Transfer Request

1: On

0: Off

p.28 “Transfer

Request”

1 ^*2

Selection of tone (PB) or

UUI after tone (·)

1: PB

p.47 “Tone”,

0: UUI

Alarm for Blank Sheet De-

tect function

1: On

0: Off

p.101 “Blank

Sheet Detect ”

Print Forwarded Messages 1: On

p.223 “Forward-

Locally

ing”

0: Off

Polling Files After Trans-

mission

1: Store in mem- p.22 “Polling

ory

Transmission ”

0: Delete after

transmission

Toner Saver Mode

Print Image Density

1: On

0: Off

p.124 “Toner

saving”

4,3

00: Normal

01: Lighter

10: Darker

—

Copying

1: Disable

0: Enable

p.127 “Copying”

1,0

Use the main G3 line as an 01: PABX

internal PABX or an outside

line

p.189 “G3 Ana-

log Line”

00: Outside line

3,2 ^*1

Use the second G3 line as an 01: PABX

internal PABX or an outside

line

p.189 “G3 Ana-

log Line”

00: Outside line

5 ^*2

Respond to a transmission

without Own Fax Number

when your Own Fax Num-

ber for ISDN is registered

1: Off

0: On

p.192“G 3 D igital

Line” p.194 “G4

Digital Line”

6 ^*2

Respond to a transmission

received through an ISDN

PBX unconditionally

1: On

0: Off

p.89 “Selecting

the Line”

185

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Key Operator Settings

Switch

Bits

Item

Available

Settings

Reference

2,1,0 ^*4or ^*5The paper tray used for

printing Reports

000: Not speci- p.50 “Printing

fied

the Journal”

p.149 “Re-

001: Main paper

tray

ports/Lists”

010: Optional

Paper Tray Unit

(tray 2)

011: Optional

Paper Tray Unit

(tray 3)

100: Optional

Paper Tray Unit

(tray 4)

101: Optional

Paper Tray Unit

(tray 5)

111: Optional

Bypass Tray

Unit

7,6,5 ^*4or ^*5The paper tray selected au- 001: Main paper p.127 “Copying”

tomatically when an origi-

nal is set for making copies

tray

010: Optional

Paper Tray Unit

(tray 2)

011: Optional

Paper Tray Unit

(tray 3)

100: Optional

Paper Tray Unit

(tray 4)

101: Optional

Paper Tray Unit

(tray 5)

111: Optional

Bypass Tray

Unit

186

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System Settings

Switch

Bits

Item

Available

Settings

Reference

1^*7

Selection of "Ex. Super Fine" 1: Enable

p.127 “Copying”

resolution for Copying

0: Disable

Selection of "Ex. Super Fine" 1: Enable

p.42 “Resolu-

tion”, <Basic Fea-

tures>

resolution for transmission

0: Disable

3^*7

Selection of "Ex. Super Fine" 1: Enable

p.42 “Resolu-

tion”, <Basic Fea-

tures>

resolution for reception

0: Disable

Scanner Cleaning function

1: On

0: Off

p.101 “Scanner

Cleaning Mes-

sage”

Use the User Code (name of 1: On

p.32 “Fax Head-

the Personal Box) as the Fax

Header

er Print”

0: Off

Scanner Cleaning Message 1: Display

p.101 “Scanner

Cleaning Mes-

sage”

0: Not display

0 ^*2

7,6

The line selected when you 1: ISDN

p.86 “Using On

Hook Dial with

ISDN”

press the {On Hook Dial} key

0: PSTN

Duration of time before the 00: 15 min.

p.300 “Energy

Saving”

machine exits High Tem-

01: 30 min.

perature Standby Mode af-

10: 60 min.

ter a printing job is complete

11: 120 min.

Necessary Options:

^*1Extra G3 Interface Unit

^*2ISDN Unit

^*3Fax On Demand Unit

^*4Paper Tray Unit

^*5Bypass Tray Unit

^*6Function Upgrade Unit and Optional 40MB Memory Card

^*740MB Memory Card

Limitation

❒ When setting User Parameters (switch 20 bits 1, 2, 3) for "Enable", the ma-

chine may not be able to send or receive fax messages using multiple lines,

or copy or print the received fax messages.

187

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Key Operator Settings

D Enter the code for "User Parame-

How to Set User Parameters

ters" with the number keys.

This section describes how to set User

Parameters, using transmission mode

as an example. To change the trans-

mission mode from Memory Trans-

mission to Immediate Transmission,

you need to change the bit 6 of switch

00 from 0 to 1.

E Make sure that switch 00 is dis-

played.

Important

❒ Do not change any bit switches

other than those listed in the previ-

ous section.

Note

❒ To show other switches, press

❒ You can print the User Parameter

List to check the current settings.

However, only the items of much

importance or the items that you

often use are included in the list.

See p.189 “Printing the User Pa-

rameter List”.

[↑Switch] or [↓Switch].

F Press number key {6} to change

the value of bit 6 to 1.

A Press the {User Tools} key.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

Note

❒ Each time you press number

key {6}, the value switches be-

tween 1 and 0.

G Press [OK].

The "Key Op. Tools" main menu

appears.

C Enter the code for "System Set-

tings" with the number keys.

188

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System Settings

Note

D Enter the code for "Prt. User

Param." with the number keys.

❒ If you press [Cancel], the display

in step D reappears.

❒ The bits are displayed in as-

cending order from right to left,

the right most bit being bit 0.

❒ Some items use multiple bits for

their settings such as "Image

density adjustment level."

E Press the {Start} key to print the

list.

H Press [PrevMenu] twice.

I Press [Exit] to return to the stand-

by mode.

Note

❒ If you press [Cancel] before

printing starts, the printing

stops and the display shown in

step D appears again.

Printing the User Parameter

List

Print the User Parameter List manual-

ly to check the current User Parame-

ter settings.

F Press [PrevMenu] twice.

G Press [Exit] to return to the stand-

A Press the {User Tools} key.

by mode.

G3 Analog Line

You need to make settings for the G3–

1 Analog Line before you connect the

machine to a standard G3 analog line,

and for the G3–2 Analog Line to con-

nect to a G3 analog line by installing

the optional Extra G3 Interface Unit.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

❖ G3–1 Analog Line

• Own Fax Number (CSI) (up to

20 digits)

The "Key Op. Tools" main menu

appears.

fication number as your Own

Fax Number (Called Station

Identification), which is passed

to the other party when you

send or receive a fax.

C Enter the code for "System Set-

tings" with the number keys.

• PSTN Line Type

Select whether the connected

line uses tone or pulse dialing.

189

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Key Operator Settings

• PSTN Access Number

A Press the {User Tools} key.

Use this setting if your machine

is connected to a PBX that re-

quires you to dial certain num-

ber such as "0" followed by a

pause to connect to the outside

line. By registering "0" as the

PSTN Access Number, a pause

will be inserted automatically

after the "0" when dialing.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

❖ G3–2 Analog Line

• Own Fax Number (CSI) (up to

20 digits)

fication number as your Own

Fax Number (Called Station

Identification), which is passed

to the other party when you

send or receive a fax.

The "Key Op. Tools" main menu

appears.

C Enter the code for "System Set-

tings" with the number keys.

• PSTN Line Type

Select whether the connected

line uses tone or pulse dialing.

• PSTN Access Number

Use this setting if your machine

is connected to a PBX that re-

quires you to dial certain num-

ber such as "0" followed by a

pause to connect to the outside

line. By registering "0" as the

PSTN Access Number, a pause

will be inserted automatically

after the "0" when dialing.

D Enter the code for "G3 Analog

Line" with the number keys.

Note

❒ If "G3 Analog Line" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Note

❒ The Own Fax Number (CSI) is

passed to the other party when

you send or receive a fax. When

the Own Fax Number is received,

it is shown on the display or print-

ed on reports on the receiver's or

sender's machine. The Own Fax

Number works even if the receiver

or sender uses a different make of

machine.

E Enter the code for either "G3-1

Analog Line" or "G3-2 Analog

Line" with the number keys.

190

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System Settings

B Press 0 or 1 key to select a

Note

PSTN line type.

❒ "G3-2 Analog Line" appears

only when the optional Extra

G3 Interface Unit is installed.

The setting procedure is the

same for both lines.

C Press [OK].

F Depending on the setting you

wish to register, use one of the

following procedures:

Registering a PSTN Access

Number

Registering Own Fax Number

A Enter the code for "PSTN Ac-

cess No." with the number

keys.

A Enter the code for "Own Fax

Number" with the number

keys.

Note

B Enter your Own Fax Number.

❒ The PSTN Access Number

function is not available for

On Hook Dialing, while the

optional Handset is off the

hook, or when dialing using

the external telephone.

Note

B Enter PSTN Access Number

❒ The Own Fax Number (CSI)

can contain a plus sign (+),

numbers and spaces. Regis-

ter your country code, area

code (minus the leading ze-

ro) and your fax number in

that order.

with the number key.

Note

C Press [OK].

❒ You can enter a number be-

tween 0 and 9, or 00 and 99.

Selecting a PSTN Line Type

A Enter the code for "PSTN Line

Type" with the number keys.

191

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Key Operator Settings

C Press [OK].

Note

❒ Before storing the sub-address,

store the Sub-address function in a

User Function key. See p.154 “User

Function Keys”.

Note

❒ If you are making settings for

the "G3–1 Analog Line,"

change the setting for the

standard G3 line to PABX

with User Parameters after

registering the PSTN Access

Number. See p.178 “User Pa-

rameters” (switch 13 bits 1,0).

❒ Own Fax Number (CSI) is an inter-

national identification number

that is transferred to the other par-

ty during transmission or recep-

tion. This information appears on

the display of the other party's fax

machine and is printed on their

lists and reports. The Own Fax

Number (CSI) feature works with

other manufacturer's fax machines

that support this feature.

❒ If you are making settings for

the "G3–2 Analog Line,"

change the setting for the sec-

ond G3 line to PABX with

User Parameters after regis-

tering the PSTN Access

Number. See p.178 “User Pa-

rameters” (switch 13 bits 3,2).

❒ After registering the Own Fax

Number 1 or 2, you can make set-

tings so that the machine does not

respond to incoming faxes that do

not send their Own Fax Numbers

with User Parameters. See p.178

“User Parameters ” (switch 13 bit

5).

G Press [PrevMenu] four times.

H Press [Exit] to return to the stand-

by mode.

G3 Digital Line

Reference

p.89 “Selecting the Line”

This function requires the optional ISDN

Unit.

A Press the {User Tools} key.

The following settings are available

for G3 communications over ISDN:

• Own Fax Number 1

Enter the number of the line

(PSTN) the machine is connected

to.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

• SPID (Own Fax Number 2)

Enter the second fax number if you

are using two numbers for one

line.

• Sub-address

See p.82 “Sub-address”.

• Own Fax Number (CSI) (maxi-

mum 20 characters)

Enter Own Fax Number (Called

Station Identification) that is trans-

ferred to the other party during

transmission or reception.

192

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System Settings

C Enter the code for "System Set-

Registering your SPID (Own Fax

Number 2)

tings" with the number keys.

A Enter the code for "SPID" with

the number keys.

D Enter the code for "G3 Digital

Line" with the number keys.

B Enter the fax number.

Note

❒ If "G3 Digital Line" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Note

❒

If your fax number is 123–

456–7890, enter "1234567890."

E Depending on the setting you

wish to register, use one of the

following procedures:

C Press [OK].

Registering the Sub-address

Registering your Own Fax

Number 1

A Enter the code for "Sub-ad-

dress" with the number keys.

A Enter the code for "Own Fax

Number 1" with the number

keys.

B Enter the sub-address (4–digit

number).

B Enter the fax number.

C Press [OK].

Note

❒

If your fax number is 123–

456–7890, enter "1234567890."

C Press [OK].

193

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Key Operator Settings

Registering the Own Fax Number

(CSI)

G4 Digital Line

This function requires the optional ISDN

Unit.

A Enter the code for "Own Fax

No.(CSI)" with the number

keys.

necting to the ISDN. You can store the

following items:

• Own Fax Number 1

Enter the number of the line (IS-

DN) the machine is connected to.

B Enter the Own Fax Number

• SPID (Own Fax Number 2)

Enter the second fax number if you

are using two numbers for one

line.

(CSI).

• Sub-address

See p.82 “Sub-address”.

Note

• G4 Terminal ID (TID) (maximum

22 characters)

❒ Own Fax Number (CSI) can

contain a plus sign (+), num-

bers and spaces. Register

your country code, area code

(minus the leading zero) and

your fax number in that or-

der.

The G4 Terminal ID (TID) feature

is available only when you are sub-

scribed to an ISDN service. TID is

printed on the fax message re-

ceived on the other end when you

perform G4 transmission with IS-

DN.

C Press [OK].

Note

F Press [PrevMenu] three times.

❒ Before storing the sub-address,

store the Sub-address function in a

User Function key. See p.154 “User

Function Keys”.

G Press [Exit] to return to the stand-

by mode.

❒ Contact your service representa-

tive when you register or change

the sub-address.

❒ The G4 Terminal ID (TID) consists

of your country code, Own Digital

Number (fax number) and Termi-

nal Name, and is registered in that

order. Company names are nor-

mally used as Terminal Names.

194

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System Settings

❒ After registering Own Fax Num-

ber 1 or 2, you can make settings so

that the machine does not respond

to incoming faxes that do not send

their Own Fax Numbers with User

Parameters. See p.178 “User Pa-

rameters” (switch 13 bit 5).

E Depending on the setting you

wish to register, use one of the

following procedures:

Registering your Own Fax

Number 1

Reference

p.89 “Selecting the Line”

A Enter the code for "Own Fax

Number 1" with the number

keys.

A Press the {User Tools} key.

B Enter the fax number.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

Note

❒

If your fax number is 123–

456–7890, enter "1234567890."

The "Key Op. Tools" main menu

appears.

C Press [OK].

Registering Your SPID (Own Fax

Number 2)

C Enter the code for "System Set-

tings" with the number keys.

A Enter the code for "SPID" with

the number keys.

D Enter the code for "G4 Digital

Line" with the number keys.

B Enter the fax number.

Note

❒ If "G4 Digital Line" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Note

❒

If your fax number is 123–

456–7890, enter "1234567890."

C Press [OK].

195

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Key Operator Settings

F Enter the Own digital Number

Registering the Sub-address

with the number keys.

A Enter the code for "Sub-ad-

dress" with the number keys.

Note

❒ Make sure to store Own Dig-

B Enter the sub-address (4–digit

ital Number.

number).

G Press [OK].

H Enter the code for "Terminal

Name" with the number keys.

C Press [OK].

Registering the G4 Terminal ID

I Enter the Terminal Name.

A Enter the code for "G4 Termi-

nal ID" with the number keys.

Reference

p.98 “Entering Characters”,

B Enter the code for "Country

Code" with the number keys.

J Press [OK].

Note

❒ If the entered TID's total

number of characters (coun-

try code + Own Digital Num-

ber + Terminal Name)

exceeds 22, a message ap-

pears asking you to enter the

TID in 22 characters or less,

and then the screen shown in

step I is displayed. Enter a

new Terminal Name, so that

your TID's total number of

characters is within the limit.

C Enter your country code with

the number keys.

D Press [OK].

E Enter the code for "Own Digi-

tal No." with the number keys.

K Press [PrevMenu].

F Press [PrevMenu] three times.

G Press [Exit] to return to the stand-

by mode.

196

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System Settings

D Enter the code for "Fax On De-

Fax On Demand Reception

mand" with the number keys.

This feature requires the optional Fax On

Demand Unit.

You can turn the Fax On Demand

function on or off, set the password

(whether the calling party needs to

specify the password) or select the

line type for the reception.

Note

❒ If "Fax On Demand" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Note

❒ The Remote ID is used as the pass-

word. See p.199 “Registering ID

Codes”.

E Press 0 or 1 key to select "On

(with ID)," "On (without ID)," or

"Off."

Reference

p.160 “Fax On Demand”

A Press the {User Tools} key.

Note

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

❒ To require the calling party to

specify the password, select "On

(with ID)," and select "On (with-

out ID)" if you do not require a

password.

❒ The Remote ID is used as the

password. See p.199 “Register-

ing ID Codes”.

The "Key Op. Tools" main menu

appears.

F Press [Recept.] if you wish to set

the line type for the reception.

C Enter the code for "System Set-

tings" with the number keys.

Proceed to step L if you are not

specifying the line type.

197

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Key Operator Settings

Note

G Press 0 or 1 key to select "By

port".

❒ The following screen is dis-

played if the optional Extra

G3 Interface Unit is installed:

B Press [OK].

Selecting an ISDN Line

H Press [Port].

A Press 0 or 1 key to select "By

line".

I Enter the code for the line type

with the number keys.

B Press [Indial], then select the

own fax number.

Note

❒ "ISDN" appears only when the

optional ISDN Unit is installed.

Selecting a PSTN Line

A Press 0 or 1 key to select the

Note

line.

❒ To set the fax number for In-

dial, press [Indial] and select

the fax number for reception.

Then press [OK].

C Press [OK].

198

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System Settings

J Press [PrevMenu].

Registering ID Codes

ID codes are required when using

transmission modes such as Polling

Transmission or Confidential Mes-

sages.

code before using the transmission

modes:

K Press [OK].

❖ Confidential ID

This ID is usually required for

printing a message received with

the Confidential Reception feature.

See p.46 “Printing a Confidential

Message”.

❖ Polling ID

This ID is required for using the

Transfer Request (See p.28 “Trans-

fer Request”.) , Transfer Station

(See p.114 “Transfer Station ”.), De-

fault ID Polling Transmission (See

p.22 “Polling Transmission” .), De-

fault ID Polling Reception (See

p.19 “Polling Reception”.), ID

Transmission (See p.94 “ID Trans-

mission”.), and the ID Reception

(See p.119 “ID Reception”.) func-

tions. When using the ID Trans-

mission feature, register the same

Polling ID as the other party does.

L Press [OK].

M Press [PrevMenu] twice.

N Press [Exit] to return to the stand-

by mode.

❖ Memory Lock ID

This ID is required for printing a

message received using the Memo-

ry Lock feature. Register this ID

when you specify the destinations

for Memory Lock. See p.48 “Print-

ing a Memory-locked Message”.

❖ Remote ID

Remote Transfer Request and Fax

On Demand feature. See p.116

“Remote Transfer” and p.160 “Fax

On Demand”.

199

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Key Operator Settings

Note

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

❒ You can check the registered ID

codes on the User Parameter List.

It is recommended that you print

and keep the list after you register

or edit IDs. See p.189 “Printing the

User Parameter List”.

❒ You cannot receive faxes with the

Confidential Reception feature

without registering the Confiden-

tial ID beforehand.

The "Key Op. Tools" main menu

appears.

C Enter the code for "System Set-

tings" with the number keys.

❒ A Polling ID can be any combina-

tion of four digits (0 - 9) or letters

(A - F) except for 0000 and FFFF.

❒ A Confidential ID and Memory

Lock ID can be any four digit nu-

meric code except for 0000.

D Enter the code for "ID Code" with

❒ You can edit the IDs already regis-

tered in the machine following the

same procedure for registering a

new ID. When editing a registered

ID, the current ID is displayed on

the screen. Press the {Clear} key or

the {Stop} key and enter the new

ID.

the number keys.

Note

❒ If "ID Code" is not displayed,

press [↑Prev.] or [↓Next] until it is.

Registering

E Enter the code for "Confidential

Follow the procedure described be-

low to register ID codes:

ID" with the number keys.

Example: Registering the

Confidential ID

F Enter the Confidential ID (4–digit

A Press the {User Tools} key.

number).

Note

❒ If you enter the code incorrectly,

press the {Clear} key or the

{Stop} key and enter the correct

code.

200

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System Settings

G Press [OK].

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

The "Key Op. Tools" main menu

appears.

Note

C Enter the code for "System Set-

❒ To register other ID codes, re-

peat the procedure from step E.

tings" with the number keys.

H Press [PrevMenu] three times.

I Press [Exit] to return to the stand-

by mode.

D Enter the code for "File Retention"

with the number keys.

File Retention

The File Retention function allows

you to have the fax file/document re-

tained in memory if a connection

could not be made to the other party

during a Memory Transmission (even

though the number was redialed the

stipulated number of times). This

function is activated when it is set to

either "24 hours" or "72 hours."

Note

❒ If "File Retention" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

E Press 0 or 1 key to select the

time or turn off this function.

If a file/document is stored in memo-

ry, you can easily send it without hav-

ing to scan it in again.

Reference

p.40 “Re-sending a file”

A Press the {User Tools} key.

F Press [OK].

G Press [PrevMenu] twice.

H Press [Exit] to return to the stand-

by mode.

201

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Key Operator Settings

• G4 Fax Number

The G4 Fax Number is usually reg-

istered with the International Ac-

cess Code such as "011," country

code, area code (minus the leading

zero), "-" (a pause), the fax number,

and the sub-address with a "/"

(slash) if you are using the sub-ad-

dress in that order. You can use up

to 29 digits.

Transfer Report

This section describes the procedure

for registering the fax number of the

line your machine is connected to as

the return address for Transfer Re-

quests.

When you make a Transfer Request

from this machine, the registered

number is sent to the Transfer Station.

The Transfer Station then sends back

the Transfer Result Report to this fax

number.

Example: If your country code is 1,

area code is 222, fax number is 123–

4567 and the sub-address is 01, reg-

ister the G4 Fax Number as

"0111222–1234567/01."

You can register a fax number (return

address) for each telephone line your

machine is connected to, as described

below.

Limitation

❒ If the line is being used (i.e. com-

munication is in progress), you

cannot register or edit the fax num-

bers. Perform the procedure after

the communication is complete.

• G3 Direct number

The G3 Direct number is usually

registered with the International

Access Code such as "011," country

code, area code (minus the leading

zero), "-" (a pause), and the fax

number in that order. You can use

up to 16 digits.

Note

❒ The Transfer Request function will

not be activated unless the return

address is registered. See p.28

“Transfer Request”.

Example: If your country code is 1,

area code is 222, and fax number is

123–4567, register the G3 Direct

number as "0111222–1234567."

A Press the {User Tools} key.

• G3 PABX Number

The fax number for a PABX line is

usually registered with the PABX

Access Number, Department code,

"-" (a pause), and the PABX num-

ber in that order. You can use up to

16 digits.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

Example: If your PABX Access

Number is 8, Department code is

12, and PABX number is 3456, reg-

ister the G3 PABX Number as

"812–3456."

The "Key Op. Tools" main menu

appears.

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System Settings

C Enter the code for "System Set-

Registering a G3 PABX Number

tings" with the number keys.

A Enter the code for "G3 PABX

Number" with the number

keys.

D Enter the code for "Transfer Re-

port" with the number keys.

B Enter the fax number to be

used as the return address.

Note

❒ If "Transfer Report" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

C Press [OK].

Registering a G4 Fax Number

E Depending on the setting you

wish to register, use one of the

following procedures:

A Enter the code for "G4 Fax

Number" with the number

keys.

Registering a G3 Direct Number

A Enter the code for "G3 Direct

Number" with the number

keys.

B Enter the fax number to use as

the return address.

B Enter the fax number to be

used as the return address.

C Press [OK] .

F Press [PrevMenu] three times.

G Press [Exit] to return to the stand-

by mode.

C Press [OK].

203

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Key Operator Settings

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

Network Settings

Use of these settings requires the NIC

FAX Unit (Option for Type1).

Adjust these settings to set up the In-

ternet Fax Feature (Option for Type1).

For details, see Chapter 1, "Network

Settings" in the NIC FAX Unit manu-

al.

The "Key Op. Tools" main menu

appears.

C Enter the code for "System Set-

tings" with the number keys.

IP-Fax Parameter Settings

Use of these settings requires the NIC

FAX Unit (Option for Type1).

Adjust these settings to set up the IP-

Fax Feature (Option for Type1).

D Enter the code for "System Param.

TX" with the number keys.

For details, see Chapter 1, "IP-Fax Pa-

rameter Settings" in the NIC FAX

Unit manual.

System Parameter Transmission

Note

This feature sends information about

the condition of your machine to your

nearest service representative. Follow

these steps when your service repre-

sentative requests you to.

❒ If "System Param. TX" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

E Press the {Start} key.

Note

❒ This information is sent to the des-

tination registered in your ma-

chine by a service representative.

The fax number registered by a

service representative appears.

❒ This information is sent directly

from the machine's memory to

your service representative.

The standby screen is displayed

when the transmission is com-

plete.

A Press the {User Tools} key.

204

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System Settings

C Enter the code for "System Set-

Key Layout

tings" with the number keys.

You can change the layout of charac-

ters assigned to Quick Dial keys,

which are used for entering charac-

ters. Two types of layout are provid-

ed, the QWERTY layout and the ABC

layout.

D Enter the code for "Key Layout"

with the number keys.

❖ QWERTY Layout

❖ ABC Layout

Note

❒ If "Key Layout" is not displayed,

press [↑Prev.] or [↓Next] until it

is.

E Press 0 or 1 key to select "QW-

ERTY" or "ABCDEF".

❒ Set one of the keyboard labels that

come with the machine on the con-

trol panel according to choice.

A Press the {User Tools} key.

F Press [OK].

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

G Press [PrevMenu] twice.

H Press [Exit] to return to the stand-

by mode.

The "Key Op. Tools" main menu

appears.

205

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Key Operator Settings

Note

Print Position

❒ If "Print Position" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

If image positioning needs to be ad-

justed slightly, adjust the margins for

the appropriate tray (the main paper

tray, the optional Paper Tray Units, or

the optional Bypass Tray Unit).

E Enter the code for the tray you

wish to adjust the margins for

with the number keys.

Note

❒ You can adjust the top and left

margins of paper in 9 increments.

❒ You can adjust the position of the

printed image in 0.5mm (0.02 in.)

increments.

Note

❒ The main paper tray is dis-

played as "Tray1", the optional

Paper Tray Units as "Tray2–5",

and the optional Bypass Tray

Unit as "Bypass Tray".

A Press the {User Tools} key.

F Enter the code for the margin you

wish to adjust with the number

keys.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

Note

❒ You can view the margins by

entering the code for "Test

Print", then pressing the {Start}

key.

The "Key Op. Tools" main menu

appears.

C Enter the code for "System Set-

tings" with the number keys.

G Press 0 or 1 key to adjust the

margin.

D Enter the code for "Print Position"

with the number keys.

206

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System Settings

H Press [OK].

Memory File Transfer

The margins are set.

The Memory File Transfer function

enables you to send all messages cur-

rently stored in memory to another

fax and have them printed out there,

if your machine cannot print because

the toner or paper has run out. You

need to specify the forwarding desti-

nation when using this function.

Note

❒ If you wish to adjust another

margin for the same tray, repeat

the procedure from step F.

❒ If you wish to adjust a margin

for another tray, press [Prev-

Menu], then repeat the proce-

dure from step E.

Note that all files stored in memory

including Memory–locked messages

are transferred when this function is

activated. Use this function only in an

emergency.

I Press [PrevMenu] four times.

J Press [Exit] to return to the stand-

by mode.

Note

❒ You cannot specify an e-mail ad-

dress (NIC FAX Unit (Option for

Type1) required) as the forward-

ing destination.

❒ The printed image may not be

complete if the margins are ex-

cessively increased or de-

creased depending on the

received fax. It is recommended

that you check the printed im-

age by printing a sample docu-

ment when make adjustments.

❒ The Fax Header is not added to the

transferred messages.

❒ All messages are sent in a single

transmission. The Confidential

Messages and Memory-locked

Messages as well as Auto Docu-

ments are transferred and printed

at the specified destination.

❒ All documents are not erased from

memory regardless of whether for-

warding was successful or not.

❒ Even if a transmission error occurs,

messages are not resent.

❒ Details of the forwarding opera-

tion are not printed in the Journal.

Reference

p.98 “Entering Characters”, <Basic

Features>

p.123 “CIL Print ”

p.46 “Printing a Confidential Mes-

sage”

p.48 “Printing a Memory-locked

Message”

p.99 “Auto Document”

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207

Key Operator Settings

A Press the {User Tools} key.

F Press the {Start} key.

The transmission to the specified

destination begins.

When the transmission has fin-

ished, the machine returns to the

standby mode.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

The "Key Op. Tools" main menu

appears.

C Enter the code for "System Set-

tings" with the number keys.

D Enter the code for "Mem. File

Transf" with the number keys.

Note

❒ If "Mem. File Transf" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

❒ If no messages are stored in

memory, the following message

will appear." No matching

file found.".

E Enter the number of the fax ma-

chine you wish to send to.

208

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System Settings

Deleting Entries

This feature allows you to delete a group of data stored in the machine such as

ID codes or Quick Dials at once. It is a handy tool when you are moving to an

office in another location or disposing of the machine. The types of data that you

can delete by using this function are listed in the table below.

Item

Data type that you can delete

List that is printed

if any part of the

data cannot be de-

leted

Registered ID Code Own Name, Fax Header, Own Fax Number, desti- p.189 “Printing the

nations for Backup File Transmission, all data User Parameter

stored in the following functions: ID Code Registra- List”

tion, G3 Analog Line, G3 Digital Line, G4 Digital

Line

Quick Dial

Speed Dial

Group Dial

Box

Quick Dial keys that are not specified in the settings p.149 “Re-

for Group, Program, Box or Auto Document

ports/Lists ”

Speed Dials that are not specified in the settings for p.149 “Re-

Group, Program or Box ports/Lists ”

Group Dials that are not specified in the settings for p.149 “Re-

Program or Box

ports/Lists ”

Boxes that do not store any received documents

p.259 “Printing the

Box List”

Programming

Image Data

Any programs

p.149 “Re-

ports/Lists ”

Files stored for the Polling Transmission, Auto Doc- p.43 “Printing a

ument, Fax On Demand or Information Boxes fea- List of Files in

tures

Memory (Print TX

File List)”

Note

❒ If any part of the data cannot be deleted because it is specified to be transmit-

ted with files stored in memory, the message "Some entries are also pro-

grammed in other lists. They could not be deleted." appears and

the list of data is printed.

A Press the {User Tools} key.

Deleting Entries

To delete entries, perform the follow-

ing procedure.

Example: When deleting all ID codes

209

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Key Operator Settings

B Enter the code for "Key Op. F Press [Yes].

Tools" with the number keys.

Then press the {q} key.

The "Key Op. Tools" main menu

appears.

G Press [Yes] to confirm the dele-

C Enter the code for "System Set-

tion.

tings" with the number keys.

D Enter the code for "Delete Entries"

with the number keys.

All IDs stored in the machine's

memory are deleted.

Note

❒ If you press [No], the deletion is

cancelled and the display in

step E reappears.

❒ If "Delete Entries" is not dis-

played, press [↑Prev.] or [↓Next]

until it is displayed.

❒ To continue deleting other en-

tries, start the procedure from

step E.

E Enter the code for "All IDs" with

the number keys.

H Press [PrevMenu] three times.

I Press [Exit] to return to the stand-

by mode.

Note

❒ If "All IDs" is not displayed,

press [↑Prev.] or [↓Next] until it

is displayed.

210

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System Settings

C Enter the code for "System Set-

Reset PM Counter

tings" with the number keys.

Follow the procedure described be-

low to clear the counters that count

the sheets of documents and printed

paper when replacing the ADF Main-

tenance Kit or Fusing Maintenance

Unit.

D Enter the code for "Reset PM

Counter" with the number keys.

If the counters are not cleared, it is not

possible to notify the right time for

the next replacement. Make sure to

clear the counters.

❖ When replacing the ADF Maintenance

Kit

Note

❒ If "Reset PM Counter" is not dis-

played, press [↑Prev.] or [↓Next]

until it is.

Clear the ADF roller counter.

See the Replacing Instructions that

come with the ADF Maintenance

Kit.

E Press [↑Prev.] or [↓Next] until the

counter you wish to clear is dis-

played.

❖ When replacing the Fusing Mainte-

nance Unit

Clear the fusing unit counter and

the transfer roller counter (clearing

one counter will automatically

clear the other).

See the Replacing Instructions that

come with the Fusing Maintenance

Unit.

A Press the {User Tools} key.

Note

❒ When changing the ADF Main-

tenance Kit, clear the ADF roller

counter.

❒ When changing the Fusing

Maintenance Unit, clear the fus-

ing unit or transfer roller

counter (clearing one counter

will automatically clear the oth-

er).

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

The "Key Op. Tools" main menu

appears.

211

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Key Operator Settings

F Press [Reset].

RDS (Remote Diagnostic

System)

If your machine has a problem, a ser-

vice representative can perform vari-

ous diagnostic tasks over the

telephone line from the service sta-

tion to try to find out what is wrong

with your machine. The service repre-

sentative can also use RDS to change

some of your machine's settings, if

you request it.

Note

❒ If you press [OK], the screen in

step D reappears.

A Press the {User Tools} key.

G Press [Yes] to clear the counter.

B Enter the code for "Key Op.

Tools" with the number keys.

Then press the {q} key.

Note

❒ If you press [No], the screen in

step F reappears.

The "Key Op. Tools" main menu

appears.

H Press [OK].

C Enter the code for "System Set-

tings" with the number keys.

D Enter the code for "RDS" with the

Note

number keys.

❒ If you wish to clear another

counter, press [↑Prev.] or [↓Next]

to select the item.

I Press [PrevMenu] twice.

J Press [Exit] to return to the stand-

Note

by mode.

❒ If "RDS" is not displayed, press

[↑Prev.] or [↓Next] until it is.

212

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System Settings

E Press 0 or 1 key to turn this

function on or off.

F Press [OK].

G Press [PrevMenu] twice.

H Press [Exit] to return to the stand-

by mode.

213

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Key Operator Settings

Initial Set Up

❒ You can use up to 20 characters

when registering one item of Spec-

ified Senders for the G3 communi-

cation, and 24 characters for the G4

communication. You can also

specify wildcards. See p.98 “Enter-

ing Characters”, <Basic Features>.

Multi-copy Reception

Use this feature to have the machine

print multiple copies of messages

from Specified Senders. If no Speci-

fied Senders are registered, the ma-

chine prints multiple copies of all

messages, regardless of sender.

❒

If the Specified Sender's fax ma-

chine is of the same make as your

machine, register the sender's name

registered to their machine. If the

Specified Sender's fax machine is of

a different make, register the fax

number. See p.55 “Own Name/Fax

Header/Own Fax Number”, <Ba-

sic Features>.

Note

the Specified Sender List and keep

it after registering or editing set-

tings for this function. See p.217

“Printing the Specified Sender

List”.

❒ You can check the sender's name

or sender's fax number registered

to the fax machines of Specified

Senders on the Journal. See p.50

“Printing the Journal”.

❒ Multiple copies cannot be made of

messages received using Polling

Reception and Free Polling Recep-

tion, as well as Confidential Mes-

sages and Memory-locked

Messages.

❒ You can change the current setting

by following the same procedure

for making a new setting. Change

the values of settings according to

your needs.

❒ You can specify the number of cop-

ies from 1 to 9.

❒ You can choose to print a specified

number of copies of messages

from Specified Senders, or to print

specified number of copies of mes-

sages from senders other than

Specified Senders with User Pa-

rameters. See p.178 “User Parame-

ters”(switch 08 bits 1,0).

Setting up Multi-copy Reception

A Press the {User Tools} key.

❒ You can register the Specified

Senders for the following six func-

tions: Multi-copy Reception, Au-

thorized Reception, Specified

Tray, Forwarding, Memory Lock,

TX/RX File Save. The maximum

number of Specified Senders is 50

in total.

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Initial Set Up

B Enter the code for "Key Op. F Enter the code for "Program Send-

Tools" with the number keys then

er" with the number keys.

press the {q} key.

G Enter the 2-digit code of the Spec-

ified Sender you wish to register

with the number keys.

The "Key Op. Tools" main menu

appears.

C Enter the code for "Initial Set Up"

with the number keys.

Note

❒ If you enter the first digit of the

code incorrectly, press the

{Clear} key or the {Stop} key to

clear it and enter the correct

code. If you enter the code in-

correctly with the two digits,

press [Cancel] in step H.

The "Initial Set Up" menu appears.

D Enter the code for "Multi-copy

Recp." with the number keys.

H Press [Sender].

E Press [Sender].

I Enter the sender name or sender

number of the other party's fax

machine you wish to register as a

Specified Sender.

Note

❒ If you do not wish to register a

Specified Sender, proceed to

step O.

❒ If there is no registered Speci-

fied Senders, multiple copies of

all incoming messages are

made.

Note

❒ You can use Alphabets, sym-

bols, numbers, or a space when

entering the sender name or

sender number.

215

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Key Operator Settings

Reference

N Press [Exit].

p.98 “Entering Characters”,

J Press [OK].

K Choose whether to store this item

as a wildcard.

O Enter the number of copies to be

printed with the number keys.

Reference

p.98 “Entering Characters”,

Note

❒ You can specify the number of

copies from 1 to 9.

L Press [OK].

M Press [PrevMenu].

Note

❒ Multi-copy Reception is activat-

ed when the number of copies is

set to 2 and above, and inacti-

vated when it is set to 1.

P Press [OK].

Q Press [PrevMenu] twice.

R Press [Exit] to return to the stand-

by mode.

Deleting Specified Senders

Senders as necessary.

Reference

p.239 “Deleting Specified Send-

ers”.

❒ To register another Specified

Sender, repeat the procedure

from step G.

216

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Initial Set Up

❒ You can choose to receive fax mes-

sages from Specified Senders, or

from senders other than Specified

Senders with User Parameters. See

p.178 “User Parameters”(switch 08

bits 3,2).

Printing the Specified Sender List

You can check the registered Speci-

fied Senders by printing out the list of

Reference

❒ You can register the Specified

Senders for the following six func-

tions: Multi-copy Reception, Au-

thorized Reception, Specified

Tray, Forwarding, Memory Lock,

TX/RX File Save. The maximum

number of Specified Senders is 50.

See p.241 “Printing the Specified

Sender List” for the printing proce-

dure.

Authorized Reception

❒ You can use up to 20 characters

when registering one item of Spec-

ified Senders for the G3 communi-

cation, and 24 characters for the G4

communication. You can also

specify wildcards. See p.98 “Enter-

ing Characters”, <Basic Features>.

You can block out unwanted fax mes-

sages by registering Specified Send-

ers for Authorized Reception and

choosing to receive faxes only from

those senders. If a fax machine other

than those specified as Specified

Senders tries to send you a message,

the line is disconnected immediately

after the connection is established.

This feature is useful, for example, if

you wish to block out junk faxes. You

can also choose to receive faxes from

senders other than those you specify

as the Specified Senders.

❒ If the Specified Sender's fax ma-

chine is of the same make as your

machine, register the sender's

name registered to their machine.

If the Specified Sender's fax ma-

chine is of a different make, regis-

ter the fax number.

❒ You can check the sender's name

or sender's fax number registered

to the fax machines of Specified

Senders on the Journal. See p.50

“Printing the Journal”.

Limitation

❒ If you do not register any Specified

Senders, you cannot set up this

function.

Note

❒ You can change the current setting

by following the same procedure

for making a new setting. Change

the values of settings according to

your needs.

the Specified Sender List and keep

it after registering or editing set-

tings for this function. See p.217

“Printing the Specified Sender

List”.

❒ Authorized Reception is not avail-

able for Polling Reception.

217

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Key Operator Settings

F Enter the code for "Program Send-

Setting up Authorized Reception

er" with the number keys.

A Press the {User Tools} key.

G Enter the 2-digit code of the Spec-

ified Sender you wish to register

with the number keys.

B Enter the code for "Key Op.

Tools" with the number keys then

press the {q} key.

Note

❒ If you enter the first digit of the

code incorrectly, press the

{Clear} key or the {Stop} key to

clear it and enter the correct

code. If you enter the code in-

correctly with the two digits,

press [Cancel] in step H.

The "Key Op. Tools" main menu

appears.

C Enter the code for "Initial Set Up"

with the number keys.

H Press [Sender].

The "Initial Set Up" menu appears.

D Enter the code for "Authorized

RX" with the number keys.

I Enter the sender name or sender

number of the other party's fax

machine you wish to register as a

Specified Sender.

E Press [Sender].

218

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Initial Set Up

Note

❒ You can use letters, symbols,

numbers, or spaces when enter-

ing the sender name or sender

number.

❒ To register another Specified

Sender, repeat the procedure

from step G.

N Press [Exit].

Reference

p.98 “Entering Characters”,

J Press [OK].

K Choose whether to store this item

as a wildcard.

O Press 0 or 1 key to turn this

function on or off.

Reference

p.98 “Entering Characters”,

P Press [OK].

L Press [OK].

Q Press [PrevMenu] twice.

R Press [Exit ] to return to the stand-

by mode.

Deleting Specified Senders

Senders as necessary.

M Press [PrevMenu].

Reference

See p.239 “Deleting Specified

Senders” for the deleting proce-

dure.

219

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Key Operator Settings

❒ The Specified Tray function is not

activated when receiving messag-

es with Polling Reception or Free

Polling Reception.

Printing the Specified Sender List

You can check the registered Speci-

fied Senders by printing out the list of

❒ Register the Own Name or Own

Fax Number of the other party as

the Specified Sender. If the other

party has not registered their Own

Name or Own Fax Number, you

cannot register them as a Specified

Sender.

Reference

See p.241 “Printing the Specified

Sender List” for the printing proce-

dure.

❒ You can choose to print messages

from Specified Senders, or messag-

es from senders other than Speci-

fied Senders using the main paper

tray with User Parameters. See

p.178 “User Parameters”(switch 08

bits 5,4).

Specified Tray

This function requires the optional Paper

Supply Unit.

The Specified Tray function enables

you to have messages from Specified

Senders printed using one paper tray,

and messages from other senders to

be printed using another paper tray.

❒ You can register the Specified

Senders for the following six func-

tions: Multi-copy Reception, Au-

thorized Reception, Specified

Tray, Forwarding, Memory Lock,

TX/RX File Save. The maximum

number of Specified Senders is 50.

For example, if green paper is set in

the main paper tray, and white paper

is set in the optional Paper Tray Unit,

you can distinguish the senders of the

message at a glance by choosing to

have messages from Specified Send-

ers printed using the main paper tray

and messages from others printed us-

ing the optional Paper Tray Unit.

❒ You can use up to 20 characters

when registering one item of Spec-

ified Senders for the G3 communi-

cation, and 24 characters for the G4

communication. You can also

specify wildcards. See p.98 “Enter-

ing Characters”, <Basic Features>.

Note

the Specified Sender List and keep

it after registering or editing set-

tings for this function. See p.217

“Printing the Specified Sender

List”.

❒ When one optional Paper Tray

Unit is installed, load the optional

Paper Tray Unit and the main pa-

per tray with paper of the same

size. When two optional Paper

Tray Units are installed, load the

main paper tray with paper of the

same width as that of the largest

width loaded in the paper supply

units.

❒ The Specified Tray function is not

available for the optional Bypass

Tray Unit. You need to have the

optional Paper Tray Unit(s). Type1

has two paper tray units as stan-

dard.

❒ If you do not set paper in the way

described above, Substitute Recep-

tion may take place even if paper is

set.

220

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Initial Set Up

❒ If the Specified Sender's fax ma-

chine is of the same make as your

machine, register the sender's

name registered to their machine.

If the Specified Sender's fax ma-

chine is of a different make, regis-

ter the fax number.

D Enter the code for "Specified

Tray" with the number keys.

❒ You can check the sender's name

or sender's fax number registered

to the fax machines of Specified

Senders on the Journal. See p.50

“Printing the Journal”.

E Press [Sender].

❒ You can change the current setting

by following the same procedure

for making a new setting. Change

the values of settings according to

your needs.

Note

Setting up Specified Tray

❒ If you do not wish to register a

Specified Sender, proceed to

step O.

A Press the {User Tools} key.

❒ If you do not register any Speci-

fied Senders, all incoming faxes

will be printed using the main

paper tray.

F Enter the code for "Program Send-

B Enter the code for "Key Op.

Tools" with the number keys then

press the {q} key.

er" with the number keys.

G Enter the 2-digit code of the Spec-

ified Sender you wish to register

with the number keys.

The "Key Op. Tools" main menu

appears.

C Enter the code for "Initial Set Up"

with the number keys.

The "Initial Set Up" menu appears.

221

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Key Operator Settings

Note

K Choose whether to store this item

as a wildcard.

❒ If you enter the first digit of the

code incorrectly, press the

{Clear} key or the {Stop} key to

clear it and enter the correct

code. If you enter the code in-

correctly with the two digits,

press [Cancel] in step H.

H Press [Sender].

Reference

p.98 “Entering Characters”,

L Press [OK].

M Press [PrevMenu].

Note

I Enter the sender name or sender

number of the other party's fax

machine you wish to register as a

Specified Sender.

Note

❒ You can use letters, symbols,

numbers, or spaces when enter-

ing the sender name or sender

number.

Reference

p.98 “Entering Characters”,

❒ To register another Specified

Sender, repeat the procedure

from step G.

J Press [OK].

222

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Initial Set Up

N Press [Exit].

Forwarding

With this feature, messages from

Specified Senders are printed then

forwarded to a pre-registered desti-

nation (Forwarding Address). For ex-

ample, when you are away on a trip,

you can have messages automatically

sent to where you are staying.

Note

O Press 0 or 1 key to turn this

the Specified Sender List and keep

it after registering or editing set-

tings for this function. See p.217

“Printing the Specified Sender

List”.

function on or off.

❒ To use the Forwarding function,

you need to turn on the function

after specifying the Forwarding

Address.

P Press [OK].

❒ If a sender is specified for both

Memory Lock and Forwarding

functions and the Memory Lock is

turned on, the messages from the

sender are not forwarded.

Q Press [PrevMenu] twice.

R Press [Exit] to return to the stand-

by mode.

❒ Messages received with Confiden-

tial Reception, Memory Lock, Poll-

ing Reception, or Transfer Request

are not forwarded.

Deleting Specified Senders

Senders as necessary.

❒ Register the Own Name or Own

Fax Number of the other party as

the Specified Sender. If the other

party has not registered their Own

Name or Own Fax Number, you

cannot register them as a Specified

Sender and forwarding is not pos-

sible.

Reference

See p.239 “Deleting Specified

Senders” for the deleting proce-

dure.

Printing the Specified Sender List

❒ You can choose to forward mes-

sages from Specified Senders, or

messages from senders other than

Specified Senders using the main

paper tray with User Parameters.

See p.178 “User Parame-

ters”(switch 08 bits 7,6).

You can check the registered Speci-

fied Senders by printing out the list of

Reference

See p.241 “Printing the Specified

Sender List” for the printing proce-

dure.

223

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Key Operator Settings

❒ The messages from the Specified

Senders that you registered or

messages from the senders other

than those you registered are for-

warded to the specified addresses.

You can choose whether to have

these messages forwarded also to

the Forwarding Address with no

Specified Senders, if there are any,

using User Parameters. See p.178

“User Parameters”(switch 09 bit

5).

❒ See the below table for how to

count the number of registered

Specified Senders:

Forward- Forward- The number of

ing Ad-

dress 1

ing Ad-

dress 2

the registered

Specified

Senders

Specified Specified

Sender A Sender A

Total: 5

Specified

Sender B

Specified

Sender C

❒ You can choose whether the ma-

chine prints out the messages it

forwards with User Parameters.

See p.178 “User Parame-

ters”(switch 11 bit 6).

Specified Specified

Sender D Sender D

Specified

Sender F

❒ You can register up to 30 Forward-

ing Addresses.

Total: 4

Total: 3

❒ Each Forwarding Address may be

The total number of the

programmed Speci-

fied Senders: 7

up to 254 digits.

❒ You can register up to 10 Specified

Senders to each Forwarding Ad-

dress. The maximum number of

Specified Senders is 50, including

those registered for Multi-copy Re-

ception, Authorized Reception,

Specified Tray, Memory Lock or

TX/RX File Save.

❒ You can have a forwarding mark

stamped on each forwarded docu-

ments.

❒ You can change the current setting

by following the same procedure

for making a new setting. Change

the values of settings according to

your needs.

❒ By programming different Speci-

fied Senders to each Forwarding

Address, the maximum 50 Speci-

fied Senders can be registered.

❖ Forwarding Mark

You can have a mark stamped on

documents to indicate that they

have been forwarded.

At the forwarding destination this

can help distinguish between stan-

dard faxes and faxes that have

been forwarded.

❒ The maximum number of Speci-

fied Senders you can register is 50,

however, if you program the same

Specified Senders to different For-

warding Addresses, up to 300 (30

Forwarding Addresses × 10 Speci-

fied Senders per Forwarding Ad-

dress) of the Specified Senders can

be programmed.

224

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Initial Set Up

chine is of a different make, regis-

D Enter the code for "Forwarding"

with the number keys.

❒ Turn the Forwarding Mark fea-

ture on or off with User Param-

eters. See p.178 “User

Parameters”.

E Press [Receiver].

Setting up Forwarding

F Enter the code for "Prog. Receiv-

er" with the number keys.

A Press the {User Tools} key.

G Enter the item number of the For-

warding Address you wish to reg-

ister with the number keys.

B Enter the code for "Key Op.

Tools" with the number keys then

press the {q} key.

Note

The "Key Op. Tools" main menu

appears.

❒ If you enter the number incor-

rectly, press [Cancel] and enter

the correct number.

C Enter the code for "Initial Set Up"

with the number keys.

❒ You can store up to 30 Forward-

ing Addresses.

The "Initial Set Up" menu appears.

225

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Key Operator Settings

H Enter the fax number of the For- K Enter the 2-digit code of the Spec-

warding Address with the num-

ber keys.

ified Sender you wish to register

with the number keys.

Note

❒ If you enter the number incor-

rectly, press the {Clear} key or

{Stop} key and try again. The

{Clear} key deletes one charac-

ter at a time, and the {Stop}

clears the whole line.

❒ If you enter the first digit of the

code incorrectly, press the

{Clear} key or the {Stop} key to

clear it and enter the correct

code. If you enter the code in-

correctly with the two digits,

press [Cancel] in step L.

❒ If the optional ISDN Unit or op-

tional Extra G3 Interface Unit is

installed, select the line you

wish to use before entering the

fax number. See p.89 “Selecting

the Line”.

L Press [Sender].

❒ When the NIC FAX Unit (Op-

tion for Type1) is installed, you

can also enter an e-mail address.

I Press [Sender] .

M Enter the sender name or sender

number of the other party's fax

machine you wish to register as a

Specified Sender.

Note

❒ If you do not register any Speci-

fied Senders, all incoming faxes

are forwarded.

❒ You can use letters, symbols,

numbers, or spaces when enter-

ing the sender name or sender

number.

J Enter the code for "Program Send-

er" with the number keys.

Reference

p.98 “Entering Characters”,

N Press [OK].

226

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Initial Set Up

O Choose whether to store this item R Press [Exit].

as a wildcard.

S Press [OK].

Reference

p.98 “Entering Characters”,

P Press [OK].

T Press [PrevMenu] twice.

U Press 0 or 1 key to turn this

function on or off.

Q Press [PrevMenu].

Note

❒

You can choose to forward only

messages from Specified Send-

ers, or forward all messages ex-

cept those from Specified

Senders. Adjust this setting with

User Parameters. See p.178 “Us-

er Parameters”(switch 08 bits

Note

❒ To register another Specified

Sender, repeat the procedure

from step K.

7,6)

V Press [OK].

W Press [PrevMenu] twice.

227

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Key Operator Settings

X Press [Exit] to return to the stand- F Enter the code for "Delete Receiv-

by mode.

er" with the number keys.

Deleting Forwarding Addresses

A Press the {User Tools} key.

G Enter the item number of the For-

warding Address you wish to de-

lete with the number keys.

B Enter the code for "Key Op.

Tools" with the number keys then

press the {q} key.

H Press [Yes].

The "Key Op. Tools" main menu

appears.

C Enter the code for "Initial Set Up"

with the number keys.

I Press [Yes].

The "Initial Set Up" menu appears.

D Enter the code for "Forwarding"

with the number keys.

Note

❒ If you press [No], the display in

step G appears again.

E Press [Receiver].

228

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Initial Set Up

J Press [PrevMenu].

K Press [PrevMenu].

L Press [OK].

Note

Deleting Specified Senders (Forwarding)

A Press the {User Tools} key.

B Enter the code for "Key Op.

Tools" with the number keys then

press the {q} key.

The "Key Op. Tools" main menu

appears.

C Enter the code for "Initial Set Up"

with the number keys.

The "Initial Set Up" menu appears.

D Enter the code for "Forwarding"

with the number keys.

❒ Select "Off" if you wish to inval-

idate a setting. If there is no reg-

istered Forwarding Address,

the setting automatically chang-

es to "Off."

E Press [Receiver].

M Press [PrevMenu] twice.

N Press [Exit] to return to the stand-

by mode.

229

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Key Operator Settings

F Enter the code for "Prog. Receiv- J Enter the 2-digit code of the Spec-

er" with the number keys.

ified Sender you wish to delete

with the number keys.

G Enter the item number of the For-

warding Address whose Speci- K Press [Yes].

fied Sender you wish to delete

with the number keys.

Note

❒ If you enter the first digit of the

code incorrectly, press the

{Clear} key to clear it and enter

the correct code. If you enter the

code incorrectly with the two

digits, press [Cancel] in step H.

L Press [Yes].

H Press [Sender].

Note

❒ If you press [No], the display in

step J reappears.

M Press [PrevMenu].

I Enter the code for "Delete Sender"

with the number keys.

Note

❒ To delete another Specified

Sender, repeat the procedure

from step J.

230

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Initial Set Up

Note

N Press [Exit].

❒ Select "Off" if you wish to inval-

idate the setting.

R Press [PrevMenu] twice.

S Press [Exit] to return to the stand-

by mode.

Printing the Specified Sender List

(Forwarding)

O Press [OK].

You can check which Specified Send-

ers are registered for a Forwarding

Address by printing this list.

Follow the steps below to print this

list.

A Press the {User Tools} key.

When No Specified Sender Has

Been Registered

A Press [OK].

B Enter the code for "Key Op.

Tools" with the number keys then

press the {q} key.

The "Key Op. Tools" main menu

appears.

P Press [PrevMenu] twice.

C Enter the code for "Initial Set Up"

with the number keys.

Q Press [OK].

The "Initial Set Up" menu appears.

231

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Key Operator Settings

D Enter the code for "Forwarding" J Press the {Start} key.

with the number keys.

Note

E Press [Receiver].

❒ To stop the list being printed,

press [Cancel]. The display in

step I reappears.

K Press [Exit].

F Enter the code for "Prog. Receiv-

er" with the number keys.

L Press [OK].

G Enter the item number of the For-

warding Address you wish to

print out with the number keys.

M Press [PrevMenu] twice.

N Press [OK].

H Press [Sender].

O Press [PrevMenu] twice.

P Press [Exit] to return to the stand-

by mode.

I Enter the code for "Print Sender

List" with the number keys.

232

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Initial Set Up

❒ You can register the Specified

Senders for the following six func-

tions: Multi-copy Reception, Au-

thorized Reception, Specified

Tray, Forwarding, Memory Lock,

TX/RX File Save. The maximum

number of Specified Senders is 50.

Memory Lock

You can have messages from Speci-

fied Senders stored in memory with-

out printing by using the Memory

Lock function. A password is re-

quired when printing the Memory-

locked messages in order to keep

them confidential and private. If you

do not register any Specified Senders,

all incoming messages are received

using Memory Lock.

❒ You can use up to 20 characters

when registering one item of Spec-

ified Senders for the G3 communi-

cation, and 24 characters for the G4

communication. You can also

specify wildcards. See p.98 “Enter-

ing Characters”, <Basic Features>.

Preparation

❒ If the Specified Sender's fax ma-

chine is of the same make as your

machine, register the sender's

name registered to their machine.

If the Specified Sender's fax ma-

ter the fax number.

Be sure to register the Memory

Lock ID before using this function.

See p.199 “Registering ID Codes”.

Limitation

❒ Memory Lock is not activated if

there is no Memory Lock ID regis-

tered.

❒ You can print out Memory-locked

messages. See p.48 “Printing a

Memory-locked Message”.

Note

the Specified Sender List and keep

it after registering or editing set-

tings for this function. See p.217

“Printing the Specified Sender

List”.

❒ You can check the sender's name

or sender's fax number registered

to the fax machines of Specified

Senders on the Journal. See p.50

“Printing the Journal”.

❒ You can change the current setting

by following the same procedure

for making a new setting. Change

the values of settings according to

your needs.

❒ If a sender is specified for both

Memory Lock and Forwarding

functions and the Memory Lock is

turned on, the messages from the

sender are not forwarded.

❒ You can choose to only lock mes-

sages from Specified Senders, or

lock all messages except those

from Specified Senders with User

Parameters. See p.178 “User Pa-

rameters” (switch 09 bits 1,0).

233

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Key Operator Settings

E Press [Sender]

Setting up Memory Lock

A Press the {User Tools} key.

B Enter the code for "Key Op.

Tools" with the number keys then

press the {q} key.

Note

❒ If you do not wish to register a

Specified Sender, proceed to

step O.

❒ If you do not register any Speci-

fied Senders, all incoming faxes

are locked in memory.

The "Key Op. Tools" main menu

appears.

F Enter the code for "Program Send-

er" with the number keys.

C Enter the code for "Initial Set Up"

with the number keys.

G Enter the 2-digit code of the Spec-

ified Sender you wish to register

with the number keys.

The "Initial Set Up" menu appears.

D Enter the code for "Memory Lock"

with the number keys.

Note

❒ If you enter the first digit of the

code incorrectly, press the

{Clear} key or the {Stop} key to

clear it and enter the correct

code. If you enter the code in-

correctly with the two digits,

press [Cancel] in step H.

Note

❒ If "Memory Lock" is not shown,

press [↑Prev.] or [↓Next] until it

is.

234

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Initial Set Up

H Press [Sender].

L Press [OK].

I Enter the sender name or sender M Press [PrevMenu].

number of the other party's fax

machine you wish to register as a

Specified Sender.

Note

❒ You can use letters, symbols,

numbers, or spaces when enter-

ing the sender name or sender

number.

❒ To register another Specified

Sender, repeat the procedure

from step G.

Reference

p.98 “Entering Characters”,

N Press [Exit].

J Press [OK].

K Choose whether to store this item

as a wildcard.

O Press 0 or 1 key to turn this

function on or off.

Reference

p.98 “Entering Characters”,

235

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Key Operator Settings

Note

TX/RX File Save Settings

❒ You can choose to only lock

messages from Specified Send-

ers, or lock all messages except

those from Specified Senders.

Adjust this setting with User

Parameters. See p.178 “User Pa-

rameters”(switch 09 bits 1, 0).

This function requires the optional Func-

tion Upgrade Unit and Optional 40MB

Memory Card.

Use this function to have messages

from Specified Senders received us-

ing the TX/RX File Save function. If

you do not register any Specified

Senders, all messages will be received

using the TX/RX File Save function.

P Press [OK].

Q Press [PrevMenu] twice.

R Press [Exit] to return to the stand-

Note

by mode.

the Specified Sender List and keep

it after registering or editing set-

tings for this function. See p.217

“Printing the Specified Sender

List”.

Deleting Specified Senders

Senders as necessary.

❒ Register the Own Name or Own

Fax Number of the other party as

the Specified Sender. If the other

party has not registered their Own

Name or Own Fax Number, you

cannot register them as a Specified

Sender.

Reference

See p.239 “Deleting Specified

Senders” for the deleting proce-

dure.

Printing the Specified Sender List

❒ You can choose to save only mes-

sages f rom Specified Senders, or

save all messages except those

from Specified Senders with User

Parameters. See p.178 “User Pa-

rameters” (switch 09 bits 3,2).

You can check the registered Speci-

fied Senders by printing out the list of

Reference

See p.241 “Printing the Specified

Sender List” for the printing proce-

dure.

❒ You can register the Specified

Senders for the following six func-

tions: Multi-copy Reception, Au-

thorized Reception, Specified

Tray, Forwarding, Memory Lock,

TX/RX File Save. The maximum

number of Specified Senders is 50.

236

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Initial Set Up

❒

You can use up to 20 characters

when registering one item of Spec-

ified Senders for the G3 communi-

cation, and 24 characters for the G4

communication. You can also spec-

ify wildcards. See p.98 “Entering

Characters”, <Basic Features>.

C Enter the code for "Initial Set Up"

with the number keys.

The "Initial Set Up" menu appears.

❒ If the Specified Sender's fax ma-

chine is of the same make as your

machine, register the sender's

name registered to their machine.

If the Specified Sender's fax ma-

chine is of a different make, regis-

ter the fax number.

D Enter the code for "TX/RX File

Save" with the number keys.

❒ You can check the sender's name

or sender's fax number registered

to the fax machines of Specified

Senders on the Journal. See p.50

“Printing the Journal”.

Note

❒ If "TX/RX File Save" is not

shown, press [↑Prev.] or [↓Next]

until it is.

❒ You can change the current setting

by following the same procedure

for making a new setting. Change

the values of settings according to

your needs.

E Press [Sender].

Reference

p.58 “TX/RX File Save”

Setting up TX/RX File Save

Note

A Press the {User Tools} key.

❒ If you do not wish to register a

Specified Sender, proceed to

step O.

❒ If you do not register any Speci-

fied Senders, all incoming faxes

are received using TX/RX File

Save.

B Enter the code for "Key Op.

Tools" with the number keys then

press the {q} key.

F Enter the code for "Program Send-

er" with the number keys.

The "Key Op. Tools" main menu

appears.

237

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Key Operator Settings

G Enter the 2-digit code of the Spec- K Choose whether to store this item

ified Sender you wish to register

with the number keys.

as a wildcard.

Note

❒ If you enter the first digit of the

code incorrectly, press the

{Clear} key to clear it and enter

the correct code. If you enter the

code incorrectly with the two

digits, press [Cancel] in step H.

Reference

p.98 “Entering Characters”,

L Press [OK].

M Press [PrevMenu].

Note

H Press [Sender].

I Enter the sender name or sender

number of the other party's fax

machine you wish to register as a

Specified Sender.

Reference

p.98 “Entering Characters”,

❒ To register another Specified

Sender, repeat the procedure

from step G.

J Press [OK].

238

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Initial Set Up

N Press [Exit].

Printing the Specified Sender List

You can check the registered Speci-

fied Senders by printing out the list of

the registered Specified Senders.

Reference

See p.241 “Printing the Specified

Sender List” for the printing proce-

dure.

O Press 0 or 1 key to turn this

function on or off.

Deleting Specified Senders

Use this procedure to delete Specified

Senders for the following features:

Reference

p.214 “Multi-copy Reception”

p.217 “Authorized Reception ”

p.220 “Specified Tray ”

p.223 “Forwarding”

Note

p.233 “Memory Lock”

❒ You can choose to save only

messages from Specified Send-

ers, or save all messages except

those from Specified Senders.

Adjust this setting with User

Parameters. See p.178 “User Pa-

rameters”(switch 09 bits 3, 2).

p.236 “TX/RX File Save Settings”

How to Delete Specified Senders

Note

❒ For information about how to de-

lete Specified Senders for the For-

warding function, see p.229

“Deleting Specified Senders (For-

warding)”.

P Press [OK].

Q Press [PrevMenu] twice.

R Press [Exit] to return to the stand-

The example below describes how to

delete Specified Senders for the

Multi-copy Reception feature. The

procedure for other functions is iden-

tical except for steps E and L.

by mode.

Deleting Specified Senders