3699/9980 Fax
OPERATING INSTRUCTIONS
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
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USA
FCC Requirements
❖
1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label
that contains, among other information, the FCC registration number and ringer equivalence
number (REN) for this equipment. If requested, this information must be provided to the tele-
phone company.
2. This equipment uses the following USOC jack: RJ11C
3. The REN is used to determine the quantity of devices which may be connected to the telephone
line. Excessive REN's on the telephone line may result in the devices not ringing in response to
an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).
Contact the telephone company to determine the maximum REN for the calling area.
4. If this equipment causes harm to the telephone network, the telephone company will notify you
in advance that temporary discontinuance of service may be required. If advance notice is not
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised your right to file a complaint with the FCC if you believe it is necessary.
5. The telephone company may make changes in its facilities, equipment, operations, or proce-
dures that could affect the operation of the equipment. If this happens, the telephone company
will provide advance notice in order to make necessary modifications in order to maintain unin-
terrupted service.
6. In the event of operation problems (document jam, copy jam, communication error indication),
refer to the solving problems section in this manual.
7. If you cannot correct the problem, please contact the SAVIN CORPORATION at 1-203-967-
5000 for repair and warranty information. If it is causing harm to the telephone network, the tele-
phone company may request you to disconnect the equipment from the network until the prob-
lem is resolved.
8. This equipment cannot be used telephone company-provided coin service. Connection to Party
Line Service is subject to state tariffs.
❖
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.
CANADA
The Industry Canada label identifies certified equipment. This certification means that the equipment
meets telecommunications network protective, operational, and safety requirements as prescribed in
the appropriate Terminal Equipment Technical Requirements document(s). The department does not
guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facil-
ities of the local telecommunications company. The equipment must also be installed using an accept-
able method of connection. The customer should be aware that compliance with the above conditions
may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user disconnect the equipment.
User should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines, and internal metallic water pipe system, if present, are connected together. This pre-
caution may be particularly important in rural areas.
Caution: Users should not attempt to make such connections themselves, but should contact the ap-
propriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of device subject only to the requirement that the sum of
the Ringer Equivalence Numbers of all the devices does not exceed 5.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
b means POWER OFF.
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Notice
Note to users in the United States of
America
-Warning
Changes or modifications not ex-
pressly approved by the party re-
sponsible for compliance could void
the user's authority to operate the
equipment.
-Notice:
This equipment has been tested and
found to comply with the limits for a
Class B digital device, pursuant to
Part 15 of the FCC Rules. These limits
are designed to provide reasonable
protection against harmful interfer-
ence in a residential installation. This
equipment generates, uses and can
radiate radio frequency energy and, if
not installed and used in accordance
with the instructions, may cause
harmful interference to radio commu-
nications. However, there is no guar-
antee that interference will not occur
in a particular installation. If this
equipment does cause harmful inter-
ference to radio or television recep-
tion, which can be determined by
turning the equipment off and on, the
user is encouraged to try to correct
the interference by one more of the
following measures:
This device complies with Part 15 of
FCC Rules.
Operation is subject to the following
two conditions:
A This device may not cause harmful
interference, and
B This device must accept any inter-
ference received,
including interference that may cause
undesired operation.
Ricoh Corporation, 5 Dedrick Place,
West Caldwell, NJ 07006
973-882-2000
Properly shielded and grounded ca-
bles and connectors must be used for
connections to host computer (and/
or peripheral) in order to meet FCC
emission limits.
• Reorient or relocate the receiving
antenna.
Note to users in Canada
• Increase the separation between
the equipment and receiver.
• Connect the equipment into an
outlet on a circuit different from
that to which the receiver is con-
nected.
-Note:
This Class B digital apparatus com-
plies with Canadian ICES-003.
• Consult the dealer or an experi-
enced radio /TV technician for
help.
i
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It is therefore strongly recommended
that the equipment is set to use DTMF
signalling for access to public or pri-
vate emergency services. DTMF sig-
nalling also provides faster call set up.
Remarque concernant les utilisateurs au
Canada
• Do not use this product near water,
for example, near a bath tub, wash
bowl, kitchen sink or laundry tub,
in a wet basement or near a swim-
ming pool.
-Avertissement:
Cet appareil numérique de la classe B
est conforme à la norme NMB-003 du
Canada.
• Avoid using a telephone during an
electrical storm. There may be a re-
mote risk of electric shock from
lightning.
Notice about the Telephone Consumer
Protection Act (Valid in USA only).
• Do not use a telephone in the vicin-
ity of a gas leak to report the leak.
The Telephone Consumer Protection
Act of 1991 among other things makes
it unlawful for any person to send any
message via a telephone fax machine
unless such message clearly contains
in a margin at the top or bottom of
each transmitted page or on the first
page of the transmission, the date and
time it is sent and an identification of
the business, other entity, or other in-
dividual sending the message and the
telephone number of the sending ma-
chine or such business, other entity or
individual. This information is trans-
mitted with your document by the TTI
(Transmit Terminal Identification) fea-
ture. In order for you to meet the re-
quirement, your machine must be
programmed by following the instruc-
tions in the accompanying Operation
Manual. In particular, please refer to
the chapter of Installation. Also refer
to the TTI (Transmit Terminal Identifi-
cation) programming procedure to en-
ter the business identification and
telephone number of the terminal or
business. Do not forget to set the date
and time.
Thank you.
Although this equipment can use ei-
ther loop disconnect or DTMF signal-
ling, only the performance of the
DTMF signalling is subject to regulato-
ry requirements for correct operation.
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Safety Information
When using your equipment, the following safety precautions should always be
followed.
Safety During Operation
In this manual, the following important symbols are used:
R WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
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R WARNING:
• Connect the power cord directly into a wall outlet and never use an ex-
tension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manu-
al.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following conditions exists:
• You spill something into the equipment.
• You suspect that your equipment needs service or repair.
• Your equipment's cover has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
• Disposal can take place at our authorized dealer or at appropriate col-
lection sites.
• Dispose of the used toner cartridge in accordance with the local regu-
lation.
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R CAUTION:
• Protect the equipment from dampness or wet weather, such as rain, snow,
and so on.
• Unplug the power cord from the wall outlet before you move the equipment.
While moving the equipment, you should take care that the power cord will
not be damaged under the equipment.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the equipment.
• Keep toner (used or unused) and toner cartridge out of the reach of children.
• For environmental reasons, do not dispose of the equipment or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer or at appropriate collection sites.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise it could cause a personal burn.
• Our products are engineered to meet high standards of quality and function-
ality, and we recommend that you only use the expendable supplies avail-
able at an authorized dealer.
v
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Important Safety Instructions
Grounding
In order to prevent potentially hazardous electrical shock, provide means of
connecting to the protective grounding conductor in the building, wiring those
grounding conductors of power cable and 3 pins plug.
Notice
Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Avoid using a telephone during an electrical storm.There may be a remote risk
of electric shock from lightning.
Do not use a telephone in the vicinity of a gas leak to report the leak.
vi
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Energy Star Program
As an ENERGY STAR Partner, we have deter-
mined that this machine model meets the ENER-
GY STAR Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving sys-
tem for developing and introducing energy-efficient office equipment to deal with en-
vironmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Part-
ner shall place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office
equipment by means of energy-saving features, such as Low-power mode.
• Low-power Mode
This product automatically lowers its power consumption 1 minute after the last
hard copy has been completed. (In this mode, printing a received fax and print-
ing are available.)
To exit Low-power mode, press the {Clear Modes/Energy Saver} key.
The machine returns to the ready condition in about 30 seconds.
For how to change the default interval before entering Low-power mode, see
P.26 “Entering Energy Saver Mode”.
❖
Specification
(model ****)
2.0Wh
Low-power mode
Power consumption
Default Time
5min.
-Recycled Paper
Please contact your sales or service representative for recommended recycled
paper types that may be used in this machine.
vii
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How to Read this Manual
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[
]
Keys that appear on the machine's panel display.
{
}
Keys built into the machine's operation panel.
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Frequently Asked Questions
Is it possible to specify
several destinations at
once?
How do I check whether
a fax transmission was
successful or not?
Check the communication result
on the display.
Yes. Storing numbers in a Group
beforehand lets you quickly and
easily specify multiple destinations
in a single operation.
⇒ P.136 “Checking the Transmission
Result (TX Status)”
⇒ P.76 “Dialing with Groups”
How do I confirm exactly
where my fax is being
sent?
How can I quickly
recognize received
messages?
With Immediate Transmission
you can monitor the status of the
transmission at the machine.
Have each page of received
documents automatically marked.
⇒ P.55 “Immediate Transmission”
⇒ P.98 “Checkered Mark”
I have to send a fax at a specific time,
but I will not be in the office then.
What can I do?
Can I redial a number?
Specify the transmission time
to suit you or the other party.
Yes. The machine remembers
the last 10 destinations so you
do not have to enter recently
dialed numbers again.
⇒ P.104 “Send Later”
⇒ P.77 “Redialing Numbers”
Is there any way I can
cut down on my
telephone bill a little?
Specify messages to be sent
automatically at an off-peak time
when telephone charges are
cheaper.
⇒ P.104 “Send Later”
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TABLE OF CONTENTS
1.Getting Started
Guide to Components............................................................................... 1
Main Body ..................................................................................................... 1
Internal View ................................................................................................. 4
Operation Panel......................................................................................... 6
Display Layout........................................................................................... 9
Display and key Operations .......................................................................... 9
Example Displays.................................................................................... 11
Standby Display .......................................................................................... 11
Communication Display .............................................................................. 11
Display Prompts.......................................................................................... 11
Setup......................................................................................................... 13
Introduction ................................................................................................. 13
Choosing the Machine Location.................................................................. 13
Installing the Machine ................................................................................. 13
Loading Paper............................................................................................. 17
Adjusting Initial Settings.............................................................................. 19
Handy Functions ..................................................................................... 25
Energy Saver Mode .................................................................................... 25
Adjusting the Printing Density ..................................................................... 27
Boxes .......................................................................................................... 27
Restricted Access ....................................................................................... 29
TX/RX File Save Function........................................................................... 30
Multi-Port Unit (Option) ............................................................................... 30
Acceptable Types Of Documents .......................................................... 32
Acceptable Document Sizes ....................................................................... 32
Paper Size and Scanned Area.................................................................... 33
How to Set a Document .......................................................................... 35
Direction in Which Original is Set................................................................ 35
Setting Documents in the Auto Document Feeder (ADF) ........................... 35
Setting Paper in the Document Bypass Tray .............................................. 36
Recommended Paper.............................................................................. 38
Acceptable Copy Paper Sizes and Types................................................... 38
Unacceptable Paper Types......................................................................... 38
Changing the Paper Size ........................................................................ 39
Changing the Paper Size in the Main Paper Tray....................................... 39
Changing the Paper Size in the Optional Paper Supply Unit...................... 41
2.Sending a Fax Message
Overview................................................................................................... 45
Overview ..................................................................................................... 45
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Memory Transmission ............................................................................ 46
File Reserve Report (Memory Transmission) ............................................. 50
Communication Result Report (Memory Transmission) ............................. 50
Communication Failure Report ................................................................... 51
Canceling a Memory Transmission ....................................................... 52
Mission Before the Document is Scanned in .............................................. 52
Canceling a Transmission while the Document is Being Scanned in ......... 52
Canceling a Transmission while the Machine is Dialing ............................. 53
Canceling a Transmission while the Message is Being Sent...................... 53
Canceling a Fax that is Awaiting Transmission........................................... 54
Immediate Transmission ........................................................................ 55
Transmission Result Report ....................................................................... 56
Canceling an Immediate Transmission................................................. 58
On-Hook Dial............................................................................................ 59
Using On Hook Dial with ISDN.................................................................... 59
Manual Dial............................................................................................... 61
Scan Settings........................................................................................... 62
Resolution ................................................................................................... 62
Image Density ............................................................................................. 63
Halftone....................................................................................................... 63
Mixing Scan Settings in a Multiple Page Document.................................... 63
Selecting the Line.................................................................................... 65
How to Select the Line ................................................................................ 66
Dialing....................................................................................................... 67
Number Keys.............................................................................................. 67
Dialing with Quick Dials............................................................................... 73
Dialing with Speed Dials ............................................................................. 74
Dialing with Groups..................................................................................... 76
Redialing Numbers...................................................................................... 77
Sending a Fax Using a Program ............................................................ 79
Transmission Features........................................................................... 81
No Document, No Dial ................................................................................ 81
Stamp.......................................................................................................... 81
Auto Reduction............................................................................................ 81
Duplex Original Settings.............................................................................. 82
Label Insertion............................................................................................. 83
Auto Document ........................................................................................... 83
TTI/CIL Print................................................................................................ 83
ID Transmission .......................................................................................... 84
Skip Transmission....................................................................................... 84
Backup File Transmission........................................................................... 85
JBIG Transmission...................................................................................... 85
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3.Receiving a Fax Message
Immediate Reception .............................................................................. 87
Memory Reception .................................................................................. 88
Substitute Reception............................................................................... 89
Screening Messages From Anonymous Senders....................................... 89
Selecting the Reception Mode ............................................................... 91
Fax Mode (Auto Receive Mode) ................................................................. 91
Telephone Mode ......................................................................................... 91
How to Select the Reception Mode............................................................. 91
Reception Functions............................................................................... 92
Transfer Station........................................................................................... 92
Transfer Result Report................................................................................ 93
Remote Transfer ......................................................................................... 93
Remote Transfer with UUI........................................................................... 95
ID Reception ............................................................................................... 96
JBIG Reception........................................................................................... 96
Authorized Reception.................................................................................. 96
Specified Tray ............................................................................................. 96
Forwarding .................................................................................................. 97
Printing Functions................................................................................... 98
Checkered Mark.......................................................................................... 98
Center Mark ................................................................................................ 98
Reception Time........................................................................................... 98
Collate......................................................................................................... 98
Two In One.................................................................................................. 99
Image Rotation............................................................................................ 99
Rotate Sort................................................................................................ 100
Page Separation and Length Reduction (Not Available in Some Countries)...
100
TSI Print .................................................................................................... 101
CIL/TID Print ............................................................................................. 101
When there is No Paper of the Correct Size............................................. 101
4.Advanced Transmission Features
Overview................................................................................................. 103
Overview ................................................................................................... 103
Send Later.............................................................................................. 104
Confidential Transmission ................................................................... 106
Personal Code Transmission............................................................... 108
Entering a Personal Code with a Quick Dial Key...................................... 109
SUB Code Transmission with the Mode Key...................................... 111
SEP Code Polling Reception................................................................ 114
Polling Reception .................................................................................. 117
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File Reserve Report (Polling Reception)................................................... 119
Communication Result Report (Polling Reception)................................... 119
Polling Transmission ............................................................................ 120
Polling Transmission Clear Report............................................................ 123
Transfer Request................................................................................... 124
Specifying an End Receiver...................................................................... 126
TTI Print.................................................................................................. 127
5.Communication Information
Checking and Canceling Transmission Files..................................... 129
Canceling a Transmission......................................................................... 129
Printing a File ............................................................................................ 130
Checking and Editing a File ...................................................................... 131
Printing a List of Files in Memory (Print TX File List) ........................ 135
Checking the Transmission Result (TX Status).................................. 136
Checking the Reception Result (RX Status) ....................................... 137
Printing a Confidential Message.......................................................... 138
Confidential File Report............................................................................. 139
Printing a File Received with Memory Lock........................................ 140
Printing the Journal............................................................................... 142
Displaying the Files in Memory............................................................ 145
TX/RX File Save ..................................................................................... 146
Searching Memory for Sent Faxes............................................................ 146
Searching Memory for Received Faxes.................................................... 149
Disk File Search List/Visual List................................................................ 152
Printing Files ............................................................................................. 152
Deleting Files ............................................................................................ 153
Box File Manager Functions................................................................. 154
Printing Personal Box Messages .............................................................. 154
Storing Messages in Information Boxes.................................................... 155
Printing Information Box Messages .......................................................... 156
Deleting Information Box Messages ......................................................... 158
6.Copying
Copying.................................................................................................. 161
7.Troubleshooting
Solving Problems.................................................................................. 163
Error Messages and Their Meanings................................................... 165
Clearing Document Jams ..................................................................... 166
Clearing Document Jams in the ADF........................................................ 166
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Clearing Document Jams in the Bypass Tray........................................... 167
Clearing Paper Jams............................................................................. 168
Clearing Paper Jams in the Fusing Unit.................................................... 168
Clearing Paper Jams in the Main Paper Tray ........................................... 169
Clearing Paper Jams in the Optional Paper Supply Unit .......................... 170
Replacing the Toner Cartridge............................................................. 172
Indicators ............................................................................................... 174
When the Receive File Indicator is Lit...................................................... 174
i When the Confidential Reception/Memory Lock Indicator is Lit or Flashing
174
MWhen the Cover Open Warning Indicator is Lit..................................... 175
xWhen the Paper Jammed Indicator is Lit .............................................. 175
DWhen the Add Toner Indicator is Lit or Flashing................................... 175
BWhen the Paper Supply Indicator is Lit................................................. 176
LWhen the Call Service Indicator is Lit..................................................... 176
When an Error Report is Printed.......................................................... 177
When Power is Turned Off or Fails...................................................... 178
8.Fax Features
Fax Features .......................................................................................... 179
Program/Delete Menu............................................................................ 180
Registering Quick Dials............................................................................. 180
Deleting Quick Dials.................................................................................. 183
Registering Groups ................................................................................... 185
Deleting Groups ........................................................................................ 194
Registering Speed Dials............................................................................ 195
Deleting Speed Dials................................................................................. 198
Storing Keystroke Programs ..................................................................... 199
Deleting a Keystroke Program .................................................................. 203
Registering Auto Documents .................................................................... 204
Deleting an Auto Document ...................................................................... 207
Reports/Lists.......................................................................................... 209
Assigning User Function Keys ............................................................ 211
Registering/Editing the Contents of a User Function Key......................... 211
Programming a User Function Key on the Job ......................................... 212
Functions You Can Store in a User Function Key..................................... 213
Utilizing User Function Keys ..................................................................... 213
Deleting Functions Stored in User Function Keys..................................... 214
Fax On Demand ..................................................................................... 216
Registering/Editing Fax On Demand Documents ..................................... 216
Deleting Fax On Demand Documents ...................................................... 218
Printing Fax On Demand Documents ....................................................... 220
Printing the Fax On Demand List.............................................................. 221
Printing the Fax On Demand Access Report ............................................ 222
Fax On Demand Recorded Messages...................................................... 223
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9.Key Operator Tools
Key Operator Tools............................................................................... 229
System Settings..................................................................................... 230
Counters.................................................................................................... 230
Monitor Volume......................................................................................... 231
Adjusting the Display Contrast.................................................................. 232
Date/Time.................................................................................................. 233
Summer Time/DST ................................................................................... 233
Registering the Economy Transmission Time .......................................... 233
Night Timer................................................................................................ 234
Changing the User Parameters................................................................. 236
File Retention............................................................................................ 242
RTI/TTI...................................................................................................... 243
G3-1 Analog Line ...................................................................................... 243
G3-2 Analog Line ...................................................................................... 245
G3 Digital Line........................................................................................... 246
G4 Digital Line........................................................................................... 248
Registering ID Codes................................................................................ 250
Transfer Report......................................................................................... 252
Network Settings....................................................................................... 253
System Parameter Transmission.............................................................. 253
Memory File Transfer................................................................................ 254
Reset PM Counters................................................................................... 255
RDS (Remote Diagnostic System)............................................................ 257
Initial Set Up........................................................................................... 259
Opening the Initial Set Up Menu ............................................................... 260
Collate....................................................................................................... 260
(Printing Multiple Copies of Messages From Certain Senders)
Authorized Reception................................................................................ 262
(Blocking Out Messages from Certain Senders)
Specified Tray ........................................................................................... 265
(Having Messages from Certain Senders Printed on Different Paper)
Forwarding ................................................................................................ 268
(Having Messages From Certain Senders Forwarded)
Deleting Forwarding Addresses................................................................ 272
Deleting Specified Senders (Forwarding) ................................................. 273
Printing the Specified Sender List (Forwarding)........................................ 275
Memory Lock............................................................................................. 276
(Having Messages from Certain Senders Stored in Memory Instead of Being
Printed Out)
TX/RX File In HD....................................................................................... 279
(Having Messages from Certain Senders Stored in Memory)
Deleting Specified Senders....................................................................... 282
General Procedure for Deleting Specified Senders
Printing the Specified Sender List............................................................. 283
(General Procedure for Printing a List of Registered Specified Senders)
How to Print Specified Sender List............................................................ 284
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Backup File Transmission Settings........................................................... 284
(Specifying a Destination to Send Backups of Faxes)
Program Scan Area................................................................................... 286
(Setting the Scan Area)
Box Settings........................................................................................... 289
Registering/Editing Personal Boxes.......................................................... 289
Deleting Personal Boxes........................................................................... 292
Registering/Editing Information Boxes...................................................... 294
Deleting Information Boxes....................................................................... 295
Registering/Editing Transfer Boxes........................................................... 297
Deleting Transfer Boxes............................................................................ 300
Printing the Box List .................................................................................. 301
10.Entering and Modifying Text
Available Characters............................................................................. 303
Keys........................................................................................................ 304
How To Enter Text................................................................................. 306
Entering Letters......................................................................................... 306
Entering Symbols...................................................................................... 306
Entering Numbers ..................................................................................... 306
Deleting Characters .................................................................................. 307
11.Maintaining Your Machine
Maintaining the Machine....................................................................... 309
Cleaning the Document Transport Mechanism......................................... 309
Cleaning the Copy Paper Transport Mechanism ...................................... 310
Cleaning the Registration Roller ............................................................... 311
Maintenance Kits....................................................................................... 311
12.Appendix
Options................................................................................................... 317
Memory Cards........................................................................................... 317
Optional Function Upgrade Card .............................................................. 317
Optional Fax On Demand ......................................................................... 318
Installing the Memory Cards, Optional Function Upgrade Card and Fax On De-
mand Card ................................................................................................ 318
Optional G3 Unit........................................................................................ 319
Optional G4 Unit........................................................................................ 319
Optional Handset ...................................................................................... 320
Optional NIC FAX Kit ................................................................................ 320
Optional PC-FAX Expander ...................................................................... 321
Optional Printer Interface .......................................................................... 321
Other Options............................................................................................ 321
Function List.......................................................................................... 322
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Advanced Transmission Features............................................................. 322
Communication Information ...................................................................... 323
Fax Features............................................................................................. 324
Key Operator Tools................................................................................... 326
Specifications........................................................................................ 330
Certification Label ................................................................................. 331
INDEX...................................................................................................... 332
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1. Getting Started
Guide to Components
Main Body
Front view
Right slot—insert the optional Memory
Card or optional Fax On Demand Card
here
1. Auto Document Feeder (ADF)
Set multi-page documents here to have
them automatically scanned in one page
at a time.
6. Document Tray
7. Optional Handset
8. Document Output Tray
Scanned documents are stacked here.
2. Paper Supply Indicator
Lights red when paper has run out.
3. Main Paper Tray
Load blank paper here.
9. Output Tray
Copies and incoming faxes are stacked
here.
4. Operation Panel
5. Optional Card Insertion Slots
Left slot—insert the optional Function
Upgrade Card here
10. Power Switch
Use to turn the power on or off.
1
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Getting Started
Rear view
1
1. Optional Handset
2. Manual Pocket
Keep the Quick Guide here.
3. Optional Handset/External Tele-
phone Connector
4. Telephone Line Connector
5. Document Bypass Tray
Load non-standard size blank paper
here.
2
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Guide to Components
When the optional Paper Supply Unit is installed
1
1. Main Side Cover
Open this cover when changing the toner
cartridge or installing the fusing unit
maintenance kit.
⇒ P.172 “Replacing the Toner Cartridge”
⇒ P.313 “Installing the Fusing Unit Main-
tenance Kit”
2. Bypass Tray
Use when the optional Printer Interface is
installed. ⇒ Please refer to the Printer In-
terface manual for details.
3. Paper Tray Side Cover
Open to clear paper jams.
⇒ P.168 “Clearing Paper Jams”
4. Paper Supply Unit Side Cover
Open to clear paper jams.
⇒ P.170 “Clearing Paper Jams in the Op-
tional Paper Supply Unit”
5. Main Paper Tray
6. Optional Paper Supply Unit
Provides an extra paper source in addi-
tion to the main paper tray. You can in-
stall up to two of these units.
3
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Getting Started
Internal View
View with Main Side Cover open
1
1. Fusing Unit
Fuses the toner to the paper. Replace this
unit if a message asking you to do so ap-
pears on the display.
5. Toner Cartridge
Replace the toner cartridge when a mes-
sage appears on the display instructing
you to do so.
⇒ Installing the fusing unit maintenance
⇒ P.172 “Replacing the Toner Cartridge”
kit.
6. Main Side Cover
Open to clear paper jams and replace the
toner cartridge etc.
2. Pressure Release Levers
Lower these transparent levers to remove
jammed paper.
7. Transfer Roller Cover
Open to replace the transfer roller.
⇒ P.313 “Installing the Fusing Unit Main-
tenance Kit”
3. Fusing Unit Fixed Levers
Lower these levers when installing the
fusing unit maintenance kit.
4. Screw
8. Transfer Roller
Remove these green screws when lower-
ing the fusing unit fixed levers to install
the fusing unit maintenance kit.
Replace when installing the fusing unit
maintenance kit.
⇒ P.313 “Installing the Fusing Unit Main-
tenance Kit”
4
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Guide to Components
⇒ P.311 “Cleaning the Registration Roller”
9. Corona Roller
This feeds the paper. Clean this roller if it
gets dirty.
View with the ADF cover open
1
1. Feed Unit
Feeds in documents. Replace when in-
stalling the ADF unit maintenance kit.
⇒ P.312 “Installing the ADF Unit Mainte-
nance Kit”
2. Separation Roller
Pages are fed in between this roller and
the feed unit. Replace when installing the
ADF unit maintenance kit.
⇒ P.312 “Installing the ADF Unit Mainte-
nance Kit”
3. Document Guides
Adjust these guides to match the size of
your document.
5
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Getting Started
Operation Panel
1
1. Power Indicator
❖
Receive File Indicator
Lights when a message has been re-
ceived into memory with any function
other than Confidential Reception.
⇒ P.89 “Substitute Reception”
Lights when power is on. In Low Power
Standby mode this indicator goes out.
2.
❖ fOnline Indicator
❖ iConfidential
Reception/Memory
When the optional Printer Interface is
installed, this indicator shows wheth-
er the machine is online (lit) or offline
(unlit).
When online, the machine is ready to
print data received from a PC.
Lock Indicator
Lights when a message has been re-
ceived into memory with the Confi-
dential Reception function.
⇒ P.138 “Printing a Confidential Mes-
sage”
Flashes when a message has been re-
ceived with the Memory Lock func-
tion.
❖ mData-in Indicator
When the optional Printer Interface is
installed, this indicator flashes when
the machine is receiving data from a
PC. When lit, the machine is waiting
for data from a PC.
⇒ P.140 “Printing a File Received with
Memory Lock”
❖ MCover Open Warning Indicator
Lights if a cover is open. Make sure all
covers are firmly closed.
❖
Communicating Indicator
Lights during reception or transmis-
sion.
6
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Operation Panel
it is unlit, the machine is in Auto Re-
ceive mode.
❖ xPaper Jammed Indicator
Lights if paper is jammed. Remove the
jammed paper as instructed on the
display.
⇒ P.91 “Selecting the Reception Mode”
❖ {Stamp} Key
Selects whether a mark is stamped on
scanned documents.
❖ DAdd Toner Indicator
1
Flashes when toner is low, lights
when toner has completely run out.
⇒ P.172 “Replacing the Toner Car-
tridge”
⇒ P.81 “Stamp”
❖ {Line Selection} Key
Press to select G3, G4 or extension.
⇒ P.65 “Selecting the Line”
❖ LCall Service Indicator
Lights to indicate the machine has
broken down. If lit, please contact
your service representative.
❖ {Halftone} Key
Select halftone when faxing or copy-
ing photographs or illustrations with
fine gradations. Also can be used for
color documents.
3. Display
Displays messages and the status of the
machine.
⇒ P.63 “Halftone”
4.
❖ {Image Density} Key
Press to adjust the brightness of
scanned images when faxing or copy-
ing.
❖ {User Tools} Key
Press to access the User Tool settings
and customize various functions to
meet your specific requirements.
⇒ P.179 “Fax Features”
⇒ P.63 “Image Density”
❖ {Resolution} Key
⇒ P.229 “Key Operator Tools”
Press to select the level of detail to be
sent.
❖
User Function Keys
⇒ P.62 “Resolution”
You can store functions you often use
in these keys and recall them with a
single key press. When shipped, the
following functions are registered by
default:
❖ {Transmission Mode} Key
Press to select the fax transmission
mode. The indicators above this key
indicate the current mode.
Key
Function
6. Quick Dial Key Flip Plate
{F1}
Journal Print
TTI Print On/Off
Group Dial
Nothing
Flip down to access Quick Dials {01}–
{
{
32}, flip up to access Quick Dials {33}–
{F2}
{F3}
{F4}
{F5}
64}.
7. Quick Dial Keys
Fax numbers stored beforehand in these
keys can be recalled with a single key-
press. Also use to enter characters and
with the Group and Program functions
etc.
Nothing
⇒ P.211 “Assigning User Function
Keys”
5.
⇒ P.73 “Dialing with Quick Dials”
⇒ P.76 “Dialing with Groups”
⇒ P.199 “Storing Keystroke Programs”
❖
Reception Mode Key
When the indicator above this key is
lit, the machine is in TEL mode. When
7
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Getting Started
8. Status Indicators
12. Selection Keys
These indicators allow you to view the
machine status from a distance.
These keys match the keys shown on the
display. Press them to select functions
and choose settings etc.
❖ hAlarm
13. Arrow Keys
Press to move the display cursor and
make function selections.
1
Lights when an error has occurred.
Check the display for details.
⇒ P.165 “Error Messages and Their
Meanings”
14. {Clear Modes/Energy Saver} Key
• Reset—Cancel the current settings
and return to the standby mode (ex-
cept when accessing the User Tools).
❖ 0Communicating
Lights during fax transmission or re-
ception. Also lights when the optional
Printer Interface is installed and data
is being printed.
• Energy Saver—Hold down this key
for about 2 seconds to force the ma-
chine to enter Energy Saver mode. The
machine automatically enters Energy
Saver mode about 5 minutes after the
last operation was carried out.
⇒ Please refer to the optional Printer
Interface manual for details.
9. {Speed Dial} Key
Press to specify a destination stored in a
Speed Dial.
⇒ P.25 “Energy Saver Mode”
15. {Stop} Key
⇒ P.74 “Dialing with Speed Dials”
Press to stop an Immediate Transmis-
sion, scanning of a Memory Transmis-
sion, or a report being printed. Also can
be used to delete entered characters.
❖ {Pause/Redial} Key
Pause—press to insert a small delay
between digits of a fax number. The
first digit of a fax number cannot be a
pause.
16. {Copy } Key
Press when you wish to make copies.
⇒ P.161 “Copying”
⇒ P.68 “Pause”
Redial—press to redial a recently di-
aled number.
⇒ P.77 “Redialing Numbers”
❖ {On Hook} Key
Use to dial in the same way as a tele-
phone.
⇒ P.59 “On-Hook Dial”
❖ {Clear} Key
Press to delete a single character when
entering numbers or other characters.
10. Number Keys
Press to enter digits, e.g. when dialing a
fax number.
11. {Start} Key
Press to send a fax or start printing of a
report etc.
8
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Display Layout
Display Layout
The operation panel display shows information about the current operation,
function menus and useful messages.
1
Important
❒ Do not subject the display to a shock or force of more then about 30N (about
3kgf) or it could be damaged.
Note
❒ Selected functions are shown white on black e.g.
❒ Functions you cannot select are shown grayed down e.g.
Display and key Operations
❖
Example 1: Standby display
TKSS031N
A The currently selected function
B Machine status and messages
C Amount of free memory
D Entered destination fax number and number of destinations entered so far
E Selectable functions or options
F Press these buttons to select the function or setting name that appears on the
display immediately above each button
Note
❒ Each time you press 0 the selected item moves one position to the left.
❒ Each time you press 1 the selected item moves one position to the right.
9
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Getting Started
❖
Example 2: Menu display
1
TKSS032N
A If you select a function, a ' mark will appear next to it.
Note
❒ Functions that are displayed differ according to installed options.
B Operation status and messages
C Items or commands you can select.
D Press these buttons to select the item or command that appears on the display
immediately above each button.
Note
❒ Each time you press 0 the selected item moves one position to the left.
❒ Each time you press 1 the selected item moves one position to the right.
❖
Common keys
[
Yes][OK
]
Confirm the selected function or entered value, then return
to the previous menu.
[
No][Cancel
]
Cancel the selected function or entered value, then return to
the previous menu.
[↑ Prev.][↓ Next
]
If there are more items that cannot fit on the display, use
these keys to scroll through them.
01
Use to select functions. The currently selected function is
shown black on white.
[
[
PrevMenu
Exit
]
Return to the previous menu.
]
Confirm the selected function or entered value, then return
to the standby display.
10
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Example Displays
Example Displays
The display tells you the machine sta-
tus and guides you through opera-
tions.
• If you have not set a document
and are in the sending process,
press the {Clear Modes/Energy
Saver} key.
1
Note
• If you are in User Tools mode,
❒ Functions that have been selected
are hilighted as shown ( ). Keys
that you can not select are shown
press the {User Tools} key.
with a dashed outline (
).
Communication Display
While the machine is communicating
the communication status is dis-
played.
Standby Display
While the machine is in the standby
mode (immediately after it is turned
on or after the {Clear Modes/Energy Sav-
er} key is pressed), the following dis-
play is shown.
❖
Display during Memory Transmission
or Memory Reception:
❖
❖
❖
Memory Transmission
Immediate Transmission
Copy mode
Note
❒ Even when the machine is sending
or receiving a fax message from/
into memory, you can still scan the
next document into memory.
❖
Immediate Transmission:
Display Prompts
Depending on the situation, the ma-
chine will show various prompts on
the display.
Note
❒ To return the machine to standby
mode, perform one of the follow-
ing:
• If you have set a document and
are in the sending process, re-
move the document.
11
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Getting Started
❖
❖
❖
❖
Instructions and requests
1
Questions
Selections
Status
12
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Setup
Setup
• Away from areas exposed to corro-
sive gas
Introduction
1
• Dust-free
Thank you for buying this product.
• Condensation-free
The Setup section describes how to
choose a suitable location for the ma-
chine and install various parts in
preparation for turning on the power.
In addition, it lists the basic settings
that are necessary to get the machine
up and running.
• Temperature in the range 50°F–
89.6°F
• Humidity in the range 15%–80%
• Away from heaters and air condi-
tioners in order to avoid sudden
changes of temperature
For how to get the most out the ad-
vanced features of this product,
please refer to the rest of this manual.
• Within 5 yards of a three-pin
grounded power outlet (115 volts,
60 Hz)
• Within the clearance shown below
Important
❒ Before you continue, please take a
few moments to read the safety in-
formation to avoid any damage to
the machine or injury to yourself
or others. seeP.iii “Safety Informa-
tion”.
Choosing the Machine
Location
• At least 11.81" (30 cm) clearance to
the left of the machine is necessary
when clearing paper jams, chang-
ing the toner cartridge etc.
For the best possible performance, in-
stall your machine in a place which
satisfies the following conditions:
• Not exposed to direct sunlight.
• Well ventilated (air turnover at
least three times per hour). To
avoid buildup of ozone, install the
machine in a large, well-ventilated
room which has an air turnover of
more than 30 cubic yards per hour
per person.
Installing the Machine
Fitting the Manual Pocket
Follow the steps below to fit the pock-
et for storing the Facsimile Quick
Guide.
• Level
• Not subject to vibration
• Away from other electronic equip-
ment (to avoid interference)
13
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Getting Started
A Squeeze in the release lever to un-
lock the ADF. Then lift up the
ADF cover.
Installing the Document Output Tray and
Document Tray
A Identify the document output
tray (it is bigger than the other
tray).
1
B While holding up the ADF cover,
insert the manual pocket into the
slot provided.
TKSX040N
B With the frosted side facing up,
bend the document output tray to
insert it into the lower two slots
provided.
TKSX030N
C Push down on the left and right
sides of the ADF cover to close it.
Make sure it clicks firmly into
place.
TKSX050N
C Check the orientation of the docu-
ment tray, then bend to insert it
into the lower two slots provided.
D If you wish to install the optional
handset, fix the handset holder as
shown.
TKSX060N
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Setup
to right and backwards and for-
wards about 7 or 8 times.
D If you regularly set large docu-
ments, pull out both tray exten-
sions.
1
TKST020N
TKSX070N
C Place the toner cartridge on a flat
surface. While supporting the car-
tridge with one hand, pull the
toner seal horizontally to remove
it.
Installing the Toner Cartridge
Important
❒ Be careful not to get toner on your
hands or clothes. If you get toner
on your hands, wash them thor-
oughly.
A Open the main side cover in the
direction of the arrow.
TKST030N
Important
❒ Using the cartridge without re-
moving the seal could damage
the machine. Always remove
the seal before using a new car-
tridge.
❒ Be sure to pull the seal horizon-
tally when removing it. Pulling
it from above or below can
cause toner to easily spill out.
B While holding the cartridge hori-
zontally, shake it gently from left
❒ Once the seal is removed, toner
can easily spill out, so pay atten-
tion not to shake or bump it.
15
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Getting Started
• LINE: Telephone line connection
D Grasp the two handles at either
end and push the cartridge into
the machine.
1
Important
TKST040N
❒ Make sure the modular connector
is the correct type before plugging
it in.
E Close the main side cover making
sure it clicks firmly into place.
❖
When using a modular type connector
Note
❒ The main side cover will not
close properly if the toner car-
tridge is set into the machine in-
correctly. If the cover will not
close, remove the cartridge and
set it again.
External
Telephone
Connecting the machine to the telephone
line
To reduce risk of fire, use only No.26
AWG or larger telecommunication
line cord.
Connecting the optional External
Telephone
To connect the machine to a tele-
phone line, use a snap-in modular
type connector.
You can connect the optional handset
or an external telephone to the ma-
chine and use it for telephone calls.
• TEL1: For the optional handset or
external telephone
Note
❒ Some types of telephone cannot be
connected or may suffer reduced
functionality.
16
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Setup
❖
Specifying the optional handset line
type
Loading Paper
When paper runs out, follow one of
the procedures below to load paper.
TT
DP
1
Note
❒ For acceptable paper types, direc-
tions, sizes and capacity, see P.38
“Recommended Paper”.
Loading paper in the Main Paper Tray
Important
❒ Before you start, make sure the
machine is not printing copies or
receiving a fax.
ND1X00E0
The switch on the handset should be
in the appropriate position—TT
(Tone Dialing) or DP (Pulse Dialing).
❖
Adjusting the handset bell volume
❒ Do not reuse stapled paper, or use
conductive paper, such as carbon
paper or silver coated paper.
Ringer
A Pull out the paper tray as shown.
3
6
9
2
5
8
1
0
4
7
ND1X00E1
Adjust the handset ringer volume us-
ing the volume switch.
Connecting the power and turning on
Important
❒ Make sure that the wall outlet is
near the machine and readily ac-
cessible.
❒ The wall outlet must be easily ac-
cessible.
A Plug the power cord to the power
outlet.
B Turn on the power switch.
17
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Getting Started
Important
❒ Do not load a stack of paper that
exceeds the limit mark.
B Push down the base plate until it
clicks into place.
Limitation
1
❒ You can set up to 250 sheets in
the main paper tray.
E Gently return the paper tray to its
original position.
Loading paper in the optional Paper
Supply Unit
C Adjust the dial to match the paper
A Pull out the paper unit.
size.
Important
B Rotate the dial until the loaded
paper size is shown.
❒ If the dial does not match the
size and direction of loaded pa-
per, parts of printed images
may be missing and paper jams
could occur.
A4
D Prepare the new paper, then in-
sert it under the left and right
metal tabs as shown.
A4
Important
❒ If the deal does not match the
size of loaded paper, parts of
printed images may be missing
and paper jams could occur.
18
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Setup
Note
C Prepare the new paper, then in-
sert it under the left and right
metal brackets as shown.
❒ Make sure that machine is in
standby mode before following
this procedure. If the standby dis-
play is not shown when you start,
the display may become tempo-
rarily jumbled up.
1
A Make sure that the machine is in
standby mode.
Important
Note
❒ Do not load a stack of paper that
❒ If the “Fax Features” or “Key
Op. Tools” screen is shown,
press the {User Tools} key. If any
other display is shown, press
the {Clear Modes/Energy Saver}
key.
exceeds the limit mark.
Limitation
❒ You can set up to 500 sheets in
the paper unit.
D Gently return the paper unit to its
B Press the {User Tools} key.
original position.
Adjusting Initial Settings
After you turn the machine on for the
first time, you need to register the fol-
lowing settings:
C Press [Language].
• language
• Date and Time
• RTI and TTI
• Line type and CSI
Switching Language
If your native Language is Spanish or
French, you can have the messages
that appear on displays, lists and re-
ports shown in either of these lan-
guages instead of in English. Follow
the procedure below to change be-
tween the three languages.
19
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Getting Started
Note
D Press the 0 or 1 keys to select
the language you require.
❒ If the “Fax Features” or “Key
Op. Tools” screen is shown,
press the {User Tools} key. If any
other display is shown, press
the {Clear Modes/Energy Saver}
key.
1
B Press the {User Tools} key.
E Press [OK].
C Enter the code for “Key Op.
Tools” with the number keys.
Then press the {#} key.
The “Key Op. Tools” main menu
appears.
F Press [Exit].
D Enter the code for “System Set-
tings” with the number keys.
Date/Time
Use this function to set your ma-
chine's internal clock to the current
time and date. This time is shown on
the display, printed on pages and
used for various features, such as
Send Later.
Note
❒ If “Key Op. Tools” is not shown,
press [↑ Prev.] or [↓ Next].
If the current date and time are
wrong, use this procedure to correct
them.
E Enter the code for “ Date/Time”
using the number keys.
A Make sure that the machine is in
standby mode.
F Select an item you want to change
using the 0 and 1 keys, enter the
month using [↑ Prev.] or [↓ Next
]
and enter the correct date or time
20
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Setup
using the number keys. Then
press [OK].
The TTI (Transmitter Terminal Identi-
fication) is printed on the header of
every fax you send and aids the other
party identify your fax messages. The
TTI can be up to 32 characters long
and can contain letters, spaces, sym-
bols and numbers.
1
Store something easily recognizable
as the RTI and TTI, such as your name
or company/department name.
Limitation
❒ The RTI will not be used unless the
other party has a same make ma-
chine that supports the RTI fea-
ture.
Note
❒ Enter the time in 12-hour for-
mat. Press [AM
AM or PM.
↔
PM] to select
❒ When you enter a date, the day
A Make sure that the machine is in
is set automatically.
standby mode.
❒ Depending on your area, your
machine will either except the
date in 12 hours format or 24
hours format.
G Press [PrevMenu ] twice.
Note
❒ If the “Fax Features” or “Key
Op. Tools” screen is shown,
press the {User Tools} key. If any
other display is shown, press
the {Clear Modes/Energy Saver}
key.
H Press the [Exit] to return to the
standby display.
Summer Time/DST
Whenever local custom requires ad-
vancing the clock or setting the clock
back, use this feature. You can easily
move the clock forwards when day-
light saving time begins, and back
when it ends.
B Press the {User Tools} key.
C Enter the code for “Key Op.
Tools” with the number keys.
Then press the {#} key.
Registering your RTI and TTI
The RTI (Receive Terminal Identifica-
tion) is used to identify your machine
to the other party when communicat-
ing with machines of the same make.
The RTI can be up to 20 characters
long and can contain letters, spaces,
symbols and numbers.
The “Fax Features” menu appears.
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Getting Started
D Enter the code for “System Set- H Press [TTI].
tings” with the number keys.
1
E Enter the code for “RTI/TTI” us-
ing the number keys.
I Enter your TTI and press [OK].
F Press [RTI].
Reference
P.303 “Entering and Modifying
Text”
G Enter an RTI and press [OK].
J Press [OK] to confirm.
Note
❒ If you press [Cancel], the entered
characters are canceled and the
display shown in 5 appears
again.
K Press [PrevMenu] twice.
L Press [Exit] to return to the stand-
by display.
Reference
P.303 “Entering and Modifying
Text”
Selecting the line type and registering
your CSI
You need to register the following
items before you connect the machine
to a G3 analog line:
• CSI (up to 20 digits)
22
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Setup
The CSI (Called Station Identifica-
tion) is passed to the other party
when you send or receive a fax.
When the CSI is received, it is
shown on the display or printed on
reports on the receiver's or send-
er's machine. The CSI works even
if the receiver or sender uses a dif-
ferent make machine. The CSI can
be up to 20 characters long and
contain a plus sign (+), numbers
and spaces. Register your country
code, area code (minus the leading
zero) and your fax number in that
order.
B Press the {User Tools} key.
1
C Enter the code for “Key Op.
Tools” with the number keys.
Then press the {#} key.
The “Fax Features” menu appears.
• PSTN Line Type
D Enter the code for “System Set-
Select whether the connected line
uses tone or pulse dialing.
tings” with the number keys.
• PSTN Access Number
Use this setting to save having to
enter a pause after the PSTN Ac-
cess Number when dialing. For ex-
ample, if you register “0” as the
PSTN Access Number, a pause
will be inserted automatically after
the “0” when dialing.
E Enter the code for “G3-1 Analog
Line” using the number keys.
Note
❒ The CSI feature is not available in
some countries.
F Enter the code for “PSTN Line
A Make sure that the machine is in
Type” using the number keys.
standby mode.
Note
❒ If the “Fax Features” or “Key
Op. Tools” screen is shown,
press the {User Tools} key. If any
other display is shown, press
the {Clear Modes/Energy Saver}
key.
23
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Getting Started
G Select your line type using the 0 K Press [Exit] to return to the stand-
and 1 keys then press [OK].
by display.
1
H Enter the code for “CSI” using the
number keys.
I Enter your CSI then press [OK].
Registering a PSTN Access
Number
A Enter the code for “PSTN Ac-
cess No.” with the number
keys.
B Enter PSTN Access Number
with the number key, then
press [OK].
J Press [PrevMenu] three times.
24
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Handy Functions
Handy Functions
Energy Saver Mode
1
Energy Saver mode is a power saving feature.
When not used for 5 minutes, the machine reduces its electricity consumption to
the bare minimum.
• There are two kinds of Energy Saver mode, and you can choose which takes
priority:
• Fax StandbyUse if you frequently receive incoming faxes
• Low Power StandbyUse to minimize power consumption
Energy Saver
Mode
Machine Sta-
tus
Warm-up
Time To Be
Ready To Print
High Temper- Power Con-
ature Standby
Mode *1
sumption *2
2.0W *3
Low Power
Standby
Display is
blank, powerto 55 seconds
heater is off
Within about
You can switch
this on or off
Fax Standby
Display is
blank, powerto 45 seconds
heater is low
Within about
You can switch 45W
this on or off
*1
It is possible to combine High Temperature Standby mode with either Low Power
Standby mode or Fax Standby mode. If you turn High Temperature Standby on,
15 minutes after entering Energy Saver mode the heater power is not turned off.
Values for when no options are installed.
2.4W when the optional G4 unit is installed, 2.4W when the optional G3 unit is in-
stalled, 6.0W when the optional NIC FAX Kit is installed, 13W or 16W (with NIC
FAX Kit) when the optional printer interface is installed.
*2
*3
• Documents already stored in memory will still be sent, and fax reception is
still possible. When a fax is received, the machine prints it out then returns to
Energy Saver mode.
• In Energy Saver mode, the operation panel display goes blank. However, if a
message is received using Substitute Reception or Confidential Reception, an
indicator will light to inform you. If the Substitute Reception indicator or
Confidential Reception indicator is lit or flashing, exit Energy Saver mode
and take appropriate action.
Limitation
❒ The machine switches to Low Power Standby mode as long as the following
apply:
• Low Power Standby mode is turned on
• The machine is not being used
• The heater temperature is low
25
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Getting Started
• Remaining memory is 100%
• No documents are awaiting transmission
• Substitute Reception is turned on
• The optional PC-FAX Expander are not installed
• No error message is displayed
1
• No document is set in the ADF
• No document is set in the bypass tray
Note
❒ When the machine is shipped, Low Power Standby is selected as the default
Energy Saver mode. You can change this with the User Parameters. ⇒ P.236
“Changing the User Parameters”
❒ When the machine is shipped, High Temperature Standby Mode is turned off
by default. You can turn High Temperature Standby Mode on or off with the
User Parameters.
Reference
Another power saving feature, Night Timer, is also available. ⇒ P.234 “Night
Timer”.
Use this feature to have the machine automatically enter and exit Low Power
Standby mode at certain times of the day. Documents received in Low Power
Standby mode are stored in memory and printed when the Night Timer "on"
time is reached. To exit this mode manually, just press the {Clear Modes/Energy
Saver} key. Any received documents will be printed, and if the machine is not
used for about 5 minutes, the heater will be turned back off.
Entering Energy Saver Mode
The machine will enter this mode under two situations:
• When the machine is not used for a certain period of time
Note
❒ When the machine is shipped, this period is set to 5 minutes. If you wish
to change the period, please contact your service representative.
• When the {Clear Modes/Energy Saver} key is pushed down for about 2 seconds.
Exiting Energy Saver Mode
There are three ways to exit this mode:
• Press the {Clear Modes/Energy Saver} key.
• Set a document.
• If you have an optional telephone handset installed, lift the handset.
26
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Handy Functions
Parameter List. ⇒ P.242 “Printing
the User Parameter List”
Adjusting the Printing Density
❒ If the other party sends you a fax
using the Photo (Halftone) setting,
the printed fax image may differ
from the document image.
You can economize on toner by ad-
justing the image density used when
generating all printed output (Output
Density), or for just incoming faxes,
reports and lists (Toner Saving).
1
❒ When receiving faxes sent using
Photo (Halftone) mode from this
maker's machines, turn Toner Sav-
ing off.
Output density
❒ When the machine is shipped,
Toner Saving is turned off by de-
fault. You can turn Toner Saving
on or off with the User Parameters.
⇒ P.236 “Changing the User Param-
eters”
This setting specifies the image densi-
ty used for printing incoming faxes,
reports, lists and copies.
Three levels are available: Dark, Nor-
mal, Light.
Note
❒ When the machine is shipped, the
default setting is Normal. You can
change this with the User Parame-
ters.⇒ P.236 “Changing the User Pa-
rameters”
Boxes
The following functions are for deliv-
ery and transfer of messages:
• Personal Box
• Information Box
• Transfer Box
Toner saving
Use this feature to save on over 50%
of the toner used for printing incom-
ing faxes, reports and lists.
By using SUB and SEP codes with
these functions, you can send mes-
sages to another party's box and re-
trieve messages stored in boxes.
Limitation
For how to set up these functions, see
P.289 “Box Settings”.
❒ This feature does not apply to cop-
ies, or prints made with the printer
option. However, the optional
Printer Interface has its own toner
saving function.
For how to print out and delete mes-
sages stored in boxes, see P.154 “Box
File Manager Functions”.
❒ If this feature is turned on, it inval-
idates the Output Density feature
and image density is fixed at Nor-
mal.
Note
❒ The combined total of items that
can be stored with the Personal
Box, Information Box and Transfer
Box features is 150. Installing the
optional Function Upgrade Card
increases this capacity to 400 items.
Note
❒ When Toner Saving is turned on,
printed images will come out light-
er than usual. To check on the im-
age quality, print out the User
❒ SUB and SEP codes can be up to 20
digits long and contain digits,
27
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Getting Started
spaces, pound signs (#), and a ster-
isks (*).
ing SUB Code Transmission with
that SUB code.
❒ When messages have been re-
ceived into Personal Boxes, the
Confidential Reception/Memory
Lock indicator lights and the Con-
fidential File Report is printed.
Personal Boxes
1
This feature lets you set up the ma-
chine so that incoming messages ad-
dressed to certain users are stored in
memory instead of being printed out
immediately. Each user must be as-
signed a SUB Code (Personal Code)
that has been designated as a Person-
al Box beforehand. When the other
party sends their message, they spec-
ify the SUB code of the user they are
sending to. When the message is re-
ceived, it is stored in the Personal Box
with the matching SUB Code. In or-
der to print a message received into a
Personal Box, you must enter the SUB
code assigned to that Personal Box.
This enables several individuals or
departments to share a single fax ma-
chine yet be able to differentiate be-
tween messages. Furthermore, if you
specify a receiver for the Personal
Box, instead of being stored in memo-
ry, incoming messages with this SUB
code appended are forwarded direct-
ly to the destination you specify.
❒ If a Personal Box is assigned a re-
ceiver, incoming messages are
transferred to that receiver with a
forwarding
mark(⇒
P.269)
stamped on them. If a receiver is
not assigned, see Printing Personal
Box Messages on P.154 “Printing
Personal Box Messages” for how to
print these messages out.
Information Boxes
Use the Information Box feature to set
up the machine as a fax information
service or document server. By scan-
ning documents into Information
Boxes, other parties can receive these
messages whenever they request
them.
To check on the contents of Informa-
tion Boxes, use the Print Information
File function .
This machine
This machine
Information Box
Personal Box
Sender
Receiver
A
Register
Documents
Receiver
SEP:2222
SUB Code : 1111
Receiver : A
SEP Code : 4444
SEP Code : 5555
SEP Code : 6666
SUB:1111
Transmission
Request
SUB Code : 2222
Receiver : B
SUB Code : 3333
Receiver : -
Print
Print
GFSINB0N
GFKEIB0N
Note
Note
❒ To be able to receive messages into
a Personal Box, you must inform
the sender of the SUB code regis-
tered for that Personal Box, and
ask them to send the message us-
❒ Register documents for this feature
using the“Storing Messages in Infor-
mation Boxes” ⇒ P.155..
❒ For other another party to be able
to retrieve a message registered in
28
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Handy Functions
an Information Box, you need to
inform them of the SEP code as-
signed to that Information Box.
sage
using
SUB
Code
Transmission and specifying this
SUB code. If a password is also
registered, inform of this too and
ask them to enter it for the SID
code.
❒ When a SEP Code Polling Recep-
tion request is made by another
party, the SEP code they specify is
compared with the SEP code regis-
tered in that Information Box. If
the codes match, the message
stored in the Information Box is
sent to the other party automatical-
ly.
1
Restricted Access
Use this feature to restrict access to
the machine or monitor machine us-
age by user or department. When
turned on, users must enter a previ-
ously assigned code before they can
use the machine.
❒ To check on the contents of Infor-
mation Boxes, use the “Printing In-
formation Box Messages” ⇒ P.156.
Preparation
Transfer Boxes
In order to use this feature you
need to register Personal Codes
(Personal Box SUB Codes) before-
hand.⇒ P.289 “Registering/Editing
Personal Boxes”
This feature turns your machine into
a fax relay station. Documents sent
with a SUB Code that matches the
SUB Code registered as a Transfer
Box are received then relayed to the
registered receiver.
Note
❒ When the machine is shipped, this
feature is turned off by default.
Turn it on or off with the User Pa-
rameters.⇒ P.236 “Changing the
User Parameters”
Since documents can be sent to multi-
ple destinations in a single transfer re-
quest, you can economize on
communication costs when sending
to remote destinations.
❒ The machine returns to the state
where a Personal Code must be en-
tered to use the machine in the fol-
lowing situations:
End Receiver
This Machine iTransfer Station
j
A
Transfer Box
Requesting party
SUB:7777
SUB Code : 7777
End Receiver : A,B,C
End Receiver
B
Transfer
• The machine is not used for a
certain time
Request
Print
SUB Code : 8888
End Receiver : D,E,F
SUB Code : 9999
End Receiver : G,H,I
End Receiver
C
• A previously set document is
removed
• The current operation is com-
pleted
GFCYUB0N
❒ You can control at what times of
the day Restricted Access is turned
on by linking it to the Night Timer
feature with the User Parameters
(⇒ P.236). If you do this, Restricted
Access is turned on at the Night
Note
❒ Inform the requesting party of the
SUB code assigned to the Transfer
Box. When they wish to have a
message transferred by your ma-
chine, ask them to send the mes-
29
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Getting Started
Timer "on" time, and turned off at
the Night Timer "off" time.
Important
❒ If a TX/RX file is saved in memory,
it does not guarantee that the com-
munication was successful. Mes-
sages that were not delivered, or
generated an error are also stored.
❒ When Restricted Access is turned
on, incoming faxes are received
and printed as normal.
1
❒ User names printed on all reports
are those used by the Personal Box
feature.
Limitation
❒ If any of following features are
used, messages are not stored in
memory:
A Check that the Restricted Access
display is shown.
• Immediate Transmission
• Confidential Transmission
• Polling Transmission
• Confidential Reception
• Memory Lock Reception
• Transfer Request Reception
• Polling Reception
B Enter your user code with the
number keys.
C Press [OK].
• Auto Documents
Note
• Memory Forwarding
• Optional Fax On Demand
❒ If the code you entered does not
match any of the Personal Box
SUB codes, a warning message
is displayed and the screen in
step A reappears.
❒ When free memory goes below
50%, the oldest stored message is
erased.
❒ When Restricted Access is
turned on and you enter a user
code to use the machine, Per-
sonal Code Transmission is se-
lected by default.
Note
❒ When the machine is shipped, this
feature is turned off by default.
Turn it on or off with the User Pa-
rameters.⇒ P.236 “Changing the
User Parameters”
TX/RX File Save Function
❒ By default, both transmissions and
receptions are stored. Your service
representative can change this to
one of the following options:
This feature requires the optional Fax
Feature Expansion Card and optional
40M Expanded Memory Card.
• Transmissions Only
• Receptions Only
When turned on, sent or received
messages are automatically saved to
memory. Once stored you can then
check on previous communications
and print them out as necessary.
Multi-Port Unit (Option)
If you install the optional G3 unit, or
optional G4 unit, two communica-
30
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Handy Functions
tions on separate lines can take place
simultaneously.
Machine
Configura- Line Types Protocol
Connected Possible
tion
Combina-
tions
Limitation
❒ Although a single ISDN line can
handle two separate line commu-
nications, if you connect to ISDN
via a PABX, only one line commu-
nication is possible.
Base ma-
chine only
PSTN
G3
1
Base ma-
chine + op- PSTN
tional G3
PSTN +
G3 + G3
❒ This machine does not support
unit
G4+G4 communication.
Base ma-
chine + op- ISDN
tional G4
unit
PSTN +
G3 + G4
❒ The machine cannot use two lines
for a single operation. For exam-
ple, when broadcasting to multiple
destinations in a single operation,
you cannot send to one destination
at the same time as sending to an-
other.
ISDN
I-G3 + G4
❒ When multiple communications
are taking place at the same time,
the display shows the communica-
tion that started first.
❒ Immediate Transmission cannot
take place simultaneously with an-
other communication.
❒ It is not possible print a received
document when two simultaneous
communications are taking place.
❒ On-hook Dial only works with the
main line that the machine is con-
nected to. ⇒ P.59 “On-Hook Dial”
Note
❒ The standard machine supports a
single PSTN line connection.
❒ The optional G3 unit supports a
single extra PSTN line.
❒ Your service representative can set
the optional G3 unit for reception
only. Contact your service repre-
sentative for details.
❒ The optional G4 unit supports a
single ISDN line.
❒ The following table lists the vari-
ous possible protocol permuta-
tions:
31
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Getting Started
Acceptable Types Of Documents
Set documents after all ink and correcting fluid has completely dried. If the doc-
ument is not completely dry, the scanner glass will be marked causing black
lines to appear on copies and sent faxes.
1
Acceptable Document Sizes
Where document is Acceptable docu-
Maximum number Paper thickness
of sheets
set
ment size
Auto Document
Feeder (ADF)
• Maximum size
304 × 600mm,
11.97"× 23.62"
• Minimum size
148 × 105mm,
5.83" × 4.2"
• DLT: 30
• LG: 40
• LT: 75
0.05 to 0.2mm(50-
80g/m2, 16-24 lb pa-
per)
Bypass Tray
• Maximum size
304 × 1200mm,
11.97" × 47.24"
1
0.05 to 0.3mm(50-
120g/m2, 16-36 lb
paper)
• Mimimum size
148 × 105mm,
5.83" × 4.13"
Documents unsuitable for the Auto Document Feeder (ADF)
Do not set the following types of documents in the Auto Document Feeder
(ADF) because they may be damaged.
• Documents of sizes other than those specified in the previous table
• Documents containing staples or clips
• Perforated or torn documents
• Curled, folded, or creased documents
• Pasted documents
• Documents with any kind of coating, such as art paper, aluminum foil, carbon
paper, or conductive paper
• Documents with indexes, tags, or other projecting parts
• Documents of inappropriate weight (see table above)
• Documents with a smooth or shiny front surface
• Documents with pencil writing on the back
32
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Acceptable Types Of Documents
Note
❒ To avoid damage to important document or documents through mishaps,
such as paper jams, we recommend that you set copies of such documents.
1
Documents unsuitable for the Document Bypass Tray
Setting any of the following types of document in the document bypass tray
could cause a paper jam and/or damage to documents:
• Documents of sizes other than those specified in the previous table
• Perforated or torn documents
• Curled, folded, or creased documents
• Pasted documents
• Documents with any kind of coating , such as art paper, aluminum foil, car-
bon paper, or conductive paper
• Documents with indexes, tags, or other projecting parts
• Thin and soft documents
• Sticky documents such as translucent paper
Paper Size and Scanned Area
3mm(0.12")
4mm
(0.16")
5mm
(0.2")
148
304
mm
Feed direction
5.83"
11.97"
Document Length
105 1,200mm(4.13" 47.24")
GFGYOM0N
Note
❒ Even if the document is correctly in the Auto Document Feeder (ADF), the
shaded areas shown in the above illustration can not be guaranteed to be
scanned.
❒ If the receiver uses paper narrower than the document, the image will be re-
duced to fit the paper width. ⇒ P.81 “Auto Reduction”
❒ The machine detects paper sizes in the following ways.
• When you set a document in the Auto Document Feeder (ADF), a docu-
ment wider than about 9.53” is scanned as LT/LG size wide. A document
wider than about 10.79” is scanned as DLT size. Documents narrower than
33
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Getting Started
9.06” will be sent as LT/LG size. You can scan in documents of up to 23.62”
in length.
1
34
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How to Set a Document
How to Set a Document
In this manual a document can mean
a single or multiple page document.
You can set your documents either in
the Auto Document Feeder (ADF) or
document bypass tray.
Note
❒ When sending a fax, the image
output at the other end depends on
the size and direction of paper
used in the receiver's terminal. If
the receiver does not use paper of
the same size and direction as that
of the document, the fax image
may be output reduced, trimmed
at the both edges, or divided into
two or more sheets. When sending
an important document, we rec-
ommend you to ask the receiver
about the size and direction of the
paper used in their terminal.
1
Direction in Which Original is
Set
The direction in which you should set
the document in the Auto Document
Feeder (ADF) depends on the docu-
ment size:
❖
How to set A4, B4, A3, LT, LG and DLT
size documents
❒ It is possible to set A4 L and A4 K
documents as you would A5 or B5
documents, but there is no guaran-
tee that they will be sent correctly.
Original
Where Original is set
❒ Make sure that all ink, correcting
fluid etc., has completely dried be-
fore setting your document. If it is
still wet, the scanner glass will be
marked and those marks will ap-
pear on the received image.
R
R
R
Setting Documents in the Auto
Document Feeder (ADF)
GFGSET0N
❖
How to set A5 and B5 size documents
Use the Auto Document Feeder
(ADF) to scan in a stack of documents
in one operation.
Original
Direction in which to set document
Limitation
R
❒ You can scan in documents of up
R
to 23.7" in length.
❒ Place all the documents to be sent
in a single stack.
R
❒ You cannot set documents in the
Auto Document Feeder (ADF) one
page at a time or in sheaves.
GFGSET1N
35
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Getting Started
❒ Set documents with pencil writing
on the back in the document by-
pass tray.
Setting Paper in the Document
Bypass Tray
❒ Do not set a stack of documents
containing pages of different
width in the Auto Document Feed-
er (ADF).
Set your document in the document
bypass tray if it falls under any of the
following categories:
1
• It is longer than 23.62" (600mm)
• The front side is shiny of smooth
• The rear side is written in pencil
❒ Do not open the Auto Document
Feeder (ADF) while it is scanning
the documents. Otherwise, docu-
ment will be jammed.
Limitation
Note
❒ The machine can scan documents
up to 47.24" (1,200mm) long.
❒ Set documents more than 23.7"
(600mm) long in the Document By-
pass tray.
❒ You can only set one page at a time
in the document bypass tray.
❒ If your document is bent or folded,
❒ Do not set another document in the
Auto Document Feeder (ADF )
while a document is being scanned
from the document bypass tray or
a jam could occur.
flatten it before you set it.
Reference
For information about the sizes
and number of documents that can
be placed in the Auto Document
Feeder (ADF), see P.32 “Acceptable
Types Of Documents”.
A Open the document bypass tray
in the direction of the arrow.
A Adjust the document guide to
match the size of your documents.
B Align the edge of your documents
and stack them in the Auto Docu-
ment Feeder (ADF) face up.
B Adjust the document guides to
match the width of your docu-
ment. Then set your document
with side you wish to send face-
36
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How to Set a Document
down.
1
Note
❒ Slowly insert the document into
the document bypass feeder
while it is automatically fed in.
❒ You can only set one page at a
time in the document bypass
tray.
❒ If your fax document or copy
document is longer than 16.54"
(420mm), support it with your
hand.
37
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Getting Started
Recommended Paper
We recommended you use this supplier's paper only.
Acceptable Copy Paper Sizes and Types
1
Location
Acceptable Sizes
Maximum Number of
Sheets
Main Paper Tray
A4 L, F L, F4 L, LT LK, 250
LG L, DLT L
Optional Paper Supply
Unit
A4 L, F4 L, LT LK, LG 500
L
Important
❒ Take the following precautions when storing paper:
• Keep paper away from direct sunlight
• Keep paper in a dry environment (less than 70% humidity)
• Store on a flat surface
• Keep unpacked paper in a vinyl bag to avoid absorption of moisture
Unacceptable Paper Types
To avoid paper jams, do not load the following kinds of paper:
• Curled, folded, of creased paper
• Torn paper
• Perforated paper
• Rough paper
• Thin and soft documents
• Smooth or shiny paper
Note
❒ If you use rough grained paper, printed output may not be clear.
38
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Changing the Paper Size
Changing the Paper Size
This section explains how to change
C Remove the paper.
the size of paper set in the main paper
tray and the optional paper supply
unit.
1
Reference
For acceptable paper types, direc-
tions, sizes and capacity, see P.38
“Recommended Paper”.
Changing the Paper Size in the
Main Paper Tray
D Adjust the dial to match the paper
size.
A Pull the paper tray fully out until
it stops, then lift it out with both
hands.
Important
❒ If the dial does not match the
size and direction of loaded pa-
per, parts of printed images
may be missing and paper jams
could occur.
B Push down on the paper until the
base plate clicks.
E While holding in the green re-
lease laver, adjust the front fence
39
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Getting Started
to match the new paper size.
H While holding in the green re-
lease laver, align the rear fence to
the new paper size.
1
Note
❒ The front fence might be fixed
by screw.
I Check that the rear fence is set in
the correct position.
F Make sure that the front fence is
aligned with the size line on the
base of the paper tray.
Make sure that the holes in the
base of the paper tray are properly
aligned with the holes in the rear
fence.
G Remove the two green screws on
the rear fence as shown.
J Fix the rear fence with the two
screws you removed in step G.
K While squeezing in the sides of
40
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Changing the Paper Size
the side fence, lift it out.
Important
❒ Do not load a stack of paper that
exceeds the limit mark.
Limitation
1
❒ You can set up to 250 sheets in
the main paper tray.
N Gently return the paper tray to its
original position.
Changing the Paper Size in the
Optional Paper Supply Unit
L Replace the side fence so that it
matches the new paper size.
A Pull the paper unit fully out until
it stops, then lift it out with both
hands.
11
A4
14
B4
Important
❒ Make sure the tags at the bot-
tom of the side fence are proper-
ly inserted.
B Remove the paper.
M Prepare the new paper, then in-
sert it under the left and right
metal tabs as shown.
Fan the paper stack and insert it
with the side you wish to point
onto face-up.
41
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Getting Started
C Adjust the dial to match the paper E While squeezing in the sides of
size.
the side fence, lift it out.
1
A4
A4
Important
F Replace the side fence so that it
matches the new paper size.
❒ If the dial does not match the
size of loaded paper, parts of
printed images may be missing
and paper jams could occur.
D While holding in the green re-
lease lever, adjust the front fence
to match the new paper size.
Important
❒ Make sure the tags at the bot-
tom of the side fence are proper-
ly inserted.
G Prepare the new paper, then in-
sert it under the left and right
metal tabs as shown.
Note
❒ The front fence might be fixed
by screw.
42
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Changing the Paper Size
Fan the paper stack and insert it
with the side you wish to print
onto face-up.
1
Important
❒ Do not load a stack of paper that
exceeds the limit mark.
Limitation
❒ You can set up to 500 sheets in
the paper unit.
H Gently return the paper supply
unit to its original position.
43
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Getting Started
1
44
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2. Sending a Fax Message
Overview
Overview
The basic procedure to send a fax message is:
A Set your document.
B Dial the number.
C Press the {Start} key.
The rest of this section describes these steps and the various features that are
available in more detail.
There are two ways to send a fax message:
• Memory Transmission
• Immediate Transmission
Check the indicators on the operation panel to check which mode is currently ac-
tive and press the {Transmission Mode} key to toggle between them.
45
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Sending a Fax Message
Memory Transmission
In Memory Transmission mode, after
you press the {Start} key, the machine
doesn't dial the destination until all
pages of your fax message have
scanned into memory (in contrast
with Immediate Transmission, where
the number is dialed first and pages
are scanned and sent one by one).
❒ Maximum number of destinations
per Memory Transmission: 250
❒ Combined total number of desti-
nations that can be stored: 500
(2,000 when the optional Function
Upgrade Card is installed)
2
❒ The number of pages that you can
store in memory depends on the
original document images and the
scan settings. You can store up to
160 standard pages (ITU-T No.1
chart, Resolution: Standard, photo
mode: off).
Memory Transmission is useful be-
cause:
• You can take your document away
from the machine without having
to wait too long
• While your message is being sent,
other people can use the machine
❒ As default, the machine will return
to the default transmission mode
(Memory Transmission) after ev-
ery transmission. You can change
this so that the current mode is
maintained. ⇒ P.236 “Changing the
User Parameters”
• You can send the same message to
more than one destination in a sin-
gle operation. This technique is re-
ferred to as Broadcasting.
Important
❒ You can expand the amount of
memory available for storing doc-
uments by installing either of the
following options:
❒ If there is a power failure, the pow-
er switch is turned off, or the plug
is pulled out for more than 1 hour,
all files stored in memory are de-
leted. As soon as power is restored,
the Power Failure Report is print-
ed to help you identify deleted
files.⇒ P.178 “When Power is
Turned Off or Fails”
• 2M Expanded Memory Card:
Up to about 320 pages.
• 4M Expanded Memory Card:
Up to about 480 pages.
• 40M Expanded Memory Card:
Up to about 1,200 pages.
Limitation
• 40M Expanded Memory Card
and Function Upgrade Card:
Up to about 3,000 pages.
❒ If memory is full (0% appears on
the display), Memory Transmis-
sion is disabled. In this case use
Immediate Transmission instead.
❒ The maximum number of fax num-
bers you can dial with the number
keys when sending a fax to multi-
ple destinations depends on the
machine configuration:
Note
❒ Maximum number of Memory
Transmission files: 250 (1,000
when the optional Function Up-
grade Card is installed)
• 100 on standard models
• 1,000 when the optional Func-
tion Upgrade Card is installed
46
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Memory Transmission
type (G3 or G4) before pressing
A Make sure that the Memory
[
Add] in step D.
Transmission indicator is lit.
❒ If you do not set a document
within 1 minute of entering a
destination fax number, the
transmission is canceled.
❒ If the “No Documents, No Dial”
function is turned on, you can-
not dial before setting your doc-
ument.⇒ P.81 “No Document,
No Dial”
If it is not lit, press the {Transmis-
2
sion Mode} key.
B Set your document.
Note
Reference
P.67 “Dialing”
❒ The document can be placed at
any time up until you press the
{Start} key.
P.65 “Selecting the Line”
Reference
P.35 “How to Set a Document”
E Press the {Start} key.
C Select any scan settings you re-
quire.
Reference
P.62 “Scan Settings”
D Dial the destination number. If
you wish to send the same mes-
sage to more than one destina-
tion, press [Add] and dial another
destination. Repeat this step for
all destinations.
The machine starts scanning the
document.
The machine connects to the desti-
nation. The name or fax number
which is programmed as the RTI or
CSI in the other party's fax ma-
chine is shown on the display.
Note
❒ If you make a mistake, press the
{Clear} key or {Stop} key and
try again. The {Clear} key de-
letes one character at a time, and
the {Stop} key deletes the whole
line.
Reference
P.21 “Registering your RTI and
TTI”
❒ When dialing with the number
keys or using Chain Dial(⇒
P.73), you can select the line
After transmission the machine
47
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Sending a Fax Message
will return to standby mode.
Broadcasting is interrupted to al-
low the Immediate Transmission
to be sent.
However, if a transmission other
than the current transmission is on
standby, that document is sent first
causing your Immediate Trans-
mission to take a little longer.
❖
Checking the transmission result
Turn on the Communication Re-
sult Report if you want a report to
be printed after every successful
transmission.⇒ P.50 “Communica-
tion Result Report (Memory Trans-
mission)”
If you leave the Communication
Result Report off, the report will
not be printed after every trans-
mission. However, should a trans-
mission fail, a Communication
Failure Report will be printed in-
stead.
If you turn the Communication Re-
sult Report off, the Communica-
tion Failure Report will be printed
when a communication fails.
You can also check the transmis-
sion result by examining the Jour-
nal.⇒ P.142 “Printing the Journal”
You can print the Journal or view it
on the display panel.⇒ P.136
“Checking the Transmission Result
(TX Status)”
2
❖
❖
❖
Auto Redial
If a fax message could not be trans-
mitted because the line was busy
or an error occurred during trans-
mission, redialing is done 4 times
at 5 minutes intervals (these fig-
ures vary according to which
country you are in).
If redialing fails after four redials,
the machine cancels the transmis-
sion and prints the Communica-
tion
Result
Report
or
Communication Failure Report.⇒
P.50 “Communication Result Report
(Memory
“Communication Failure Report”
Transmission)”,
P.51
Broadcasting Sequence
If you dial several destinations for
the same message (Broadcasting)
the messages are sent in the order
in which they were dialed. If the
fax message could not be transmit-
ted, the machine redials that desti-
nation after the last destination
specified for Broadcasting. For ex-
ample, if you specify four destina-
❖
Sending a fax straight away
When you wish to send a fax
straight away, use Immediate
transmission. If a Memory Trans-
mission is in progress, the display
will switch to transmission stand-
by and as soon as the current trans-
tions
A
through
D
for
broadcasting, and if the lines to
destinations A and C are busy, the
machine dials the destinations in
the following order: A, B, C, D, A,
and C.
mission
has
finished,
the
Immediate Transmission will start
automatically.⇒ P.55 “Immediate
Transmission”
Broadcasting: Checking Progress
To check which destinations the
fax message has been sent to so far,
print the TX file list.⇒ P.135
If already sending to more than
one destination with Memory
Transmission and your document
has already been scanned in,
48
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Memory Transmission
“Printing a List of Files in Memory
(Print TX File List)”
Transmission when that time is
reached.
Note
❖
If memory runs out while storing a
document
❒ By default Batch Transmission
is switched on. You can switch
it on or off with the User Param-
eters.⇒ P.236 “Changing the
User Parameters”
If you run out of memory while
storing a document (free space
reaches 0%), the following display
will appear:
2
❒ If you store the Batch Transmis-
sion function in a User Function
key ({F1} to {F5}), you can turn
it on or off by just pressing that
key. The User Function key in-
dicator will light when Batch
Transmission is turned on.
❖
When there is a document jam
A Check the message on the dis-
play then press [OK].
❖
Dual Access
The machine can scan other mes-
sages into memory even while
sending a fax message from mem-
ory, receiving a message into
memory, or automatically printing
a report.
Since the machine starts sending
the second message immediately
after the current transmission ter-
minates, the line will be used effi-
ciently.
B Remove the document.
Reference
Note that during Immediate
Transmission, when copying, or
when the User Tools menu is open,
the machine cannot scan in docu-
ments.
P.166 “Clearing Document
Jams”.
❖
Batch Transmission
If you send a fax message by Mem-
ory Transmission and there is an-
other fax message waiting in
memory to be sent to the same des-
tination, that message is sent along
with your document. Several fax
messages can be sent with a single
call, thus eliminating the need for
several separate calls. This helps
save communication costs and re-
duce transmission time.
❖
❖
ECM (Error Correction Mode)
This feature automatically resends
data that wasn't transmitted suc-
cessfully using a system that com-
plies with international standards.
ECM requires that the destination
machine has the same feature.
Parallel Memory Transmission
With Parallel Memory Transmis-
sion the machine dials the destina-
tion while the document is being
scanned in. Standard Memory
Fax messages for which the trans-
mission time has been set in ad-
vance are
sent
by
Batch
49
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Sending a Fax Message
Transmission stores the document
in memory, then dials the destina-
tion. Parallel Memory Transmis-
sion allows you to quickly
determine whether a connection
was made. In addition, this func-
tion scans the document faster
than Immediate Transmission and
is useful when you are in a hurry
and need to use the document for
another purpose.
❒ Total stored page numbers are
not printed with Parallel Memo-
ry Transmission. Only the page
numbers are printed, such as
P.1, P.2 not 1/2, 2/2
Note
❒ If you run out of memory, nor-
mal Memory Transmission
takes place. When and if this
happens varies depending on
the various options you have in-
stalled.
2
Note
❒ By default this feature is turned
on. You can change this with the
File Reserve Report (Memory
Transmission)
User
Parameters.⇒
P.236
“Changing the User Parameters”
Limitation
This report is printed after a docu-
ment is stored in memory. It helps
you review the contents and regis-
tered destinations of documents
stored for transmission. Even if the
machine is set up not to print this re-
port, it is still printed if a document
could not be stored.
❒ Standard Memory Transmis-
sion is used instead of Parallel
Memory Transmission in the
following cases:
• When the line is busy and
could not be connected to
• With Send Later
• With Transfer Request
• With Duplex Original
Limitation
❒ This report is not printed for mes-
sages sent using Parallel Memory
Transmission.
• When you store a document
for Memory Transmission
while another communica-
tion is in progress
Note
❒ You can turn this report on and off.
By default it is not printed.⇒ P.236
“Changing the User Parameters”
• When two or more destina-
tions are specified
• When you send just an Auto
Document
❒ You can choose whether to include
part of the document image on the
report (part of the image is printed
by default).⇒ P.236 “Changing the
User Parameters”
• With Image Rotation
❒ If you press the {Stop} key, the
document jams, or memory be-
comes full during Parallel
Memory Transmission, the ma-
chine stops transmitting and
prints the Communication Re-
sult Report (Memory Transmis-
sion). The file is erased.
Communication Result Report
(Memory Transmission)
This report is printed when a Memo-
ry Transmission is completed so you
50
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Memory Transmission
can check the result of the transmis-
sion. If two or more destinations are
specified, this report is printed after
the fax message has been sent to all
the destinations. If the machine is set
up not to print this report and the fax
message could not be successfully
transmitted, the Communication Fail-
ure Report is printed.⇒ P.51 “Com-
munication Failure Report”
2
Note
❒ By default this function is turned
on so you need to turn it off.⇒
P.236 “Changing the User Parame-
ters”
❒ You can choose whether to include
part of the document image on the
report (by default, part of the im-
age is printed).⇒ P.236 “Changing
the User Parameters”
Communication Failure Report
This report is only printed if the Com-
munication Result Report is turned
off and a message could not be suc-
cessfully transmitted with Memory
Transmission. Use it to keep a record
of failed transmissions so you can
send them again.
Note
❒ You can choose whether to include
part of the document image on the
report (by default, part of the im-
age is printed).⇒ P.236 “Changing
the User Parameters”
51
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Sending a Fax Message
Canceling a Memory Transmission
A Press the {Stop} key.
Mission Before the Document
is Scanned in
Perform this step if you have not
pressed the {Start} key yet.
2
A Press the {Stop} key.
The machine will stop storing the
document and the data will not be
sent.
B Check the message on the dis-
play.
Note
❒ When your document is set in
the ADF, you can also cancel
Memory Transmission by re-
moving it.
When there is a document jam
A Check the message on the dis-
Canceling a Transmission
while the Document is Being
Scanned in
play then press [OK].
Perform this step if you have already
pressed the {Start} key.
B Remove the document.
Reference
P.166 “Clearing Document
Jams”.
52
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Canceling a Memory Transmission
Note
Canceling a Transmission
while the Machine is Dialing
❒ If you cancel a file while it is being
sent, transmission is halted as soon
as you finish this procedure. How-
ever, some pages of your message
may have already been sent and
will still be received at the other
end.
Perform these steps if scanning has
finished and the machine is dialing
the destination.
2
A Press the {Stop} key.
A Press [Info.].
The “Information” menu is shown.
B Press [Yes].
B Enter the code for “Check/Cancel
TX Files” with the number keys.
Note
❒ If “Check/Cancel TX Files” is
not shown, press [↑ Prev.] or [↓ N-
ext ].
Canceling a Transmission
while the Message is Being
Sent
C Press the 0 or 1 key until the file
you want to delete is shown and
press [Delete].
Perform these steps if scanning has
finished and the machine is sending
the message.
Limitation
❒ If a transmission finishes while
you are caring out this procedure,
it will not be canceled.
53
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Sending a Fax Message
D Press [Yes].
Canceling a Fax that is
Awaiting Transmission
To cancel a message that is awaiting
transmission, seeP.129 “Canceling a
Transmission”.
2
The file is erased.
E Press [Exit].
Note
❒ To delete another file, repeat
steps C and D.
❒ If no faxes are on transmission
standby, the display in step F.
F Press [Exit].
54
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Immediate Transmission
Immediate Transmission
With Immediate Transmission, when
you press the {Start} key, the fax
number is dialed straight away (i.e.
immediately). The message is
scanned and transmitted page by
page without being stored in memo-
ry. This contrasts with Memory
Transmission which scans in all pages
into memory before dialing the desti-
nation.
called ECM, an internationally rec-
ognized protocol (requires that the
destination machine has the same
feature).
A Make sure that the Immediate
2
Transmission indicator is lit.
Immediate Transmission is useful if
you want immediate confirmation
that the message is being sent to the
correct destination (just check the oth-
er terminal's RTI or CSI on the opera-
tion panel during transmission).
If it is not lit, press the {Transmis-
sion Mode} key.
B Set your document.
Note
Note
❒ You can set the document any
time up until you press the
{Start} key.
❒ You cannot send the same message
to multiple destinations (Broad-
casting). Use Memory Transmis-
sion for this purpose.
Reference
How to set a document, see P.35
“How to Set a Document”.
❒ If the Back Up Transmission fea-
ture is turned on, you cannot send
using Immediate Transmission.
C Select any scan settings you re-
quire.
❒ By default, the transmission mode
selected when the machine is
turned on or when modes are
cleared (transmission mode home
setting) is Memory Transmission.
You can change this with the User
Parameters.⇒ P.236 “Changing the
User Parameters”
Reference
P.62 “Scan Settings”
D Dial the destination number.
❖
Auto Redial
If a connection to the other party
could not be made (e.g. because
the line is busy), the machine redi-
als up to twice at 1 minute interval.
Note
❒ If you make a mistake, press the
{Clear} key or {Stop} key and
try again. The {Clear} key de-
letes one character at a time, and
the {Stop} key deletes the whole
line.
❖
ECM (Error Correction Mode)
This feature automatically sends
data that wasn't transmitted suc-
cessfully again using a technique
55
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Sending a Fax Message
❒ If you are dialing with the num-
ber keys or Chain Dial (⇒ P.73),
you can select the line to use (G3
or G4).
If the connection could not be made
A If it was not possible to make a
connection with the number you
dialed (e.g. the line was busy or
there is a line problem), the fol-
lowing display will appear:
Reference
P.67 “Dialing”
P.65 “Selecting the Line”
2
E Press the {Start} key.
Redial and try and send the
message by Memory
Transmission
A Press [Mem Tx].
To have the machine redial and
try and send the message by
Memory Transmission. All doc-
uments will be scanned into
memory then redialing will be-
gin.
The machine calls the destination.
While it is dialing, the number or
name which is programmed as the
RTI or CSI in the machine of the
other party is shown on the dis-
play. When connected, the ma-
To cancel this transmission
chine
starts
scanning
the
document.
A Press [Cancel].
The machine returns to the
standby mode.
Redialing with Immediate
Transmission
Reference
P.21 “Registering your RTI and
TTI”
A Press the {Pause/Redial} key.
B Press the {Start} key.
After transmission the machine
will return to standby mode.
Transmission Result Report
If you turn this report on, a report will
be printed after every Immediate
Transmission so you have a record of
whether the transmission was suc-
cessful or not.
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Immediate Transmission
Note
❒ You can switch this report on or off
with the User Parameters.⇒ P.236
“Changing the User Parameters”
2
57
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Sending a Fax Message
Canceling an Immediate Transmission
B Check the displayed message.
Canceling a transmission before
you have pressed the Start key
When there is a document Jam
A Press the {Stop} key.
A Check the message on the dis-
2
play then press [OK].
B Remove the document.
Reference
P.166 “Clearing Document
Jams”
Note
.
❒ When your document is set in
the ADF, you can also cancel
Immediate Transmission by re-
moving it.
Canceling a transmission after you
have pressed the Start key
A Press the {Stop} key.
Note
❒ If the transmission finishes
while you are carrying out this
procedure, it will not be can-
celed.
58
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On-Hook Dial
On-Hook Dial
This is just like using a connected op-
tional handset or external telephone,
except you do not have to pick up the
handset before dialing. Just press the
{On Hook Dial} key and dial the num-
ber. If you hear a voice, you can pick
up the external telephone and speak
with the other party.
C Dial.
2
The machine dials each digit as
you enter it. If you make a mistake,
press the {Stop} key, {On Hook Dial}
or {Clear Modes/Energy Saver} key
and return to step B.
Limitation
❒ This feature is not available in
some countries.
D When a connection is made to an-
other fax machine (you will hear a
high-pitched tone), press the
{Start} key.
❒ You cannot use this feature with
the optional G3 unit.
Note
❒ You can dial with the number
keys, Quick Dials or Speed Dials.
Reference
P.231 “Monitor Volume”
• If you hear a voice, pick up the
external handset before you
press the {Start} key and notify
the destination that you want to
send a fax message (ask them to
switch to Fax mode).
A Set your document and select any
scan settings you require.
Reference
P.35 “How to Set a Document”
P.62 “Scan Settings”
• After transmission the machine
will return to standby mode.
B Press the {On Hook Dial} key.
Note
❒ If you wish to cancel transmis-
sion while it is in progress, press
the {Stop} key then remove the
document.
You will hear a low tone from the
internal speaker. If you wish to
cancel this operation, press the {On
Hook Dial} key again.
Using On Hook Dial with ISDN
This feature requires the optional G4
Unit.
59
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Sending a Fax Message
When only connecting to an ISDN
line, the On Hook Dial feature be-
comes available for ISDN.
C Press [Dialing].
The following example describes how
to use this feature to connect to a fax
information service.
Limitation
2
❒ You cannot use the optional hand-
set or an external telephone with
this function.
Note
A Press the {On Hook Dial} key.
❒ Transmission will begin auto-
matically 5 seconds after enter-
ing the fax number.
D Follow the instructions provided
by the other party.
E When you hear a message such as
“Please press the start button”,
press the {Start} key.
After a while, reception will begin.
When reception has finished, the
machine will return to standby
mode.
B Dial the fax number.
Note
❒ If you wish to cancel reception
while it is in progress, press the
{Stop} key.
Limitation
❒ Do not pause for more than 5
seconds between dialing digits.
If more than 5 seconds passes,
transmission will start automat-
ically.
Note
❒ If you make a mistake, press the
{On Hook Dial} key or the {Clear
Modes/Energy Saver} key and
perform the operation again.
❒ You can also enter the sub-ad-
dress and UUI. The correct in-
put sequence is as follows:“Fax
number” “/” Subaddress” “•”
“UUI”
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Manual Dial
Manual Dial
The optional handset or an external telephone is required to use this function.
Pick up the handset or the external
C Dial.
telephone and dial. When the line is
connected and you hear a high-
pitched tone, press the {Start} key to
send your fax message. If, on the oth-
er hand, you hear a voice at the other
2
end, continue your conversation as
you would normally over the tele-
phone.
If you make a mistake, replace the
external telephone and try again
from step B.
Limitation
D When the line is connected and
you hear a high-pitched tone,
press the {Start} key to send your
fax message.
❒ Manual Dial does not work with
ISDN lines.
❒ Results of transmissions with this
feature are not mentioned in the
Transmission Result Report .
Note
❒ You can specify destination with
the number keys, Quick Dial or
Speed Dial.
E Replace the handset of the exter-
nal telephone.
❒ If you lift the handset immediately
after the machine switches to
Night Timer mode, there will be no
sound for a maximum of 4 sec-
onds. When you can hear sound
again, you can continue.
After transmission the machine
will return to standby mode.
A Set your document and select any
Note
scan settings you require.
❒ If you wish to cancel transmis-
sion while it is in progress, press
the {Stop} key then remove the
document.
Reference
P.35 “How to Set a Document”
P.62 “Scan Settings”
B Pick up the external telephone.
You will hear a tone.
61
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Sending a Fax Message
Scan Settings
You may wish to send many different
types of fax message. Some of these
may be difficult to reproduce at the
other end. However, your machine
has three settings that you can adjust
to help you transmit your document
with the best possible image quality.
This setting scans documents us-
ing twice the resolution than that
of the Standard setting.
❖
Fine (8×15.4 lines/mm, 200×400 dpi)
Select for documents with fine de-
tail or when you require the best
possible image clarity. This resolu-
tion is four times as fine as Stan-
dard.
2
❖
❖
❖
Resolution:
Standard, Detail, Fine
This setting scans documents us-
ing four times the resolution than
that of the Standard setting.
Image density:
Darken, Normal, Lighten
Halftone:
Limitation
Off, On
❒ If the other party's machine does
not support the resolution at
which you are sending, this ma-
chine automatically switches to a
resolution which is supported.
Resolution
Images and text are scanned into the
machine by converting them to se-
quences of dots. The frequency of
dots determines the quality of the im-
age and how long it takes to transmit.
Therefore, images scanned at high
resolution (Fine) have high quality
but transmission takes longer. Con-
versely, low resolution (Standard)
scanning results in less quality but
your document is sent more quickly.
Choose the setting that matches your
needs based upon this trade off be-
tween speed and image clarity.
Note
❒ When the machine is turned on or
modes are cleared, the resolution is
set to Standard by default. You can
change this with the User Parame-
ters.⇒ P.236 “Changing the User Pa-
rameters”
❒ By default, the resolution returns
to the home setting after every
transmission. You change this with
the User Parameters.⇒ P.236
“Changing the User Parameters”
A Press the {Resolution} key to
switch between resolutions. The
indicators above the key show the
current selection.
❖
Standard (8
dpi)
Select for documents containing
normal sized characters.
×
3.85 lines/mm, 200 100
×
❖
Detail (8
×
7.7 lines/mm, 200
× 200 dpi)
Select for documents containing
small characters or when you re-
quire greater clarity. This resolu-
tion is twice as fine as Standard.
62
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Scan Settings
Note
Image Density
❒ If you select Halftone, the trans-
mission will take longer than when
off is selected.
❖
Normal
This is the standard image density.
❒ If the optional JBIG unit is in-
stalled, transmission time is short-
ened even it Halftone is selected.
❖
Dark
Use if documents contain faint
characters or handwriting.
2
❒ When the machine is turned on or
modes are cleared, the Halftone is
set to off. You can change this with
the User Parameters.⇒ P.236
“Changing the User Parameters”
❖
Light
Use if the image is dark and would
otherwise be reproduced as black
at the other end.
❒ By default, the machine returns to
the Halftone home setting after ev-
ery transmission. You can change
this with the User Parameters.⇒
P.236 “Changing the User Parame-
ters”
Note
❒ When the machine is turned on or
modes are cleared, the Image Den-
sity setting is set to Normal. You
can change this with the User Pa-
rameters.⇒ P.236 “Changing the
User Parameters”
A Press the {Halftone} key repeated-
ly until the indicator matching
the type you require is lit.
❒ By default, the machine returns to
the Image Density home setting af-
ter every transmission. You can
change this with the User Parame-
ters.⇒ P.236 “Changing the User Pa-
rameters”
When both indicators are not lit,
the Halftone settings is off.
A Press the {Image Density} key until
the appropriate indicator lights.
Mixing Scan Settings in a
Multiple Page Document
When sending a document consisting
of several pages, you can select differ-
ent Image Density, Resolution and for
each page.
Halftone
If your document contains photo-
graphs, illustrations or diagrams with
complex shading patterns or grays,
select Halftone to optimize image
clarity.
Set your document, select the scan
settings for the first page, dial and
press the {Start} key as you would
normally. Then follow one of the fol-
lowing two procedures.
A Check which pages you wish to
make different scan settings for.
63
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Sending a Fax Message
B Select the Image Density, Resolu-
tion and Halftone before the next
page is scanned.
TKSS080N
2
64
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Selecting the Line
Selecting the Line
This feature requires the optional G3 Unit or the optional G4 Unit.
Installing all of these options expands
the machine's line capacity to a maxi-
mum of 2 lines.
❖
❖
G4
G3-2 Display
2
The optional G3 Unit connects to the
PSTN, the optional G4 Unit to the IS-
DN.
ISDN-G3 Display
Limitation
❒ Up to two lines can be used simul-
taneously.
❒ The optional G3 unit and G4 unit
cannot be used together simulta-
neously.
❖
Press the {Line Selection} key to
❒ When sending a fax and choosing
the line, you can only specify desti-
nations with the number keys and
the Chain Dial feature.
light the G4 indicator.
❖
G3
G3 is selected by default after pow-
er on and a reset (⇒ P.6).
If the G3 indicator is not lit, press
the {Line Selection} key until it is.
❖
G4 Display
❖
Extension
Press the {Line Selection} key to
❖
❖
Auto Display
G3-1 Display
light the Extension indicator.
Note
❒ To have the standard G3 line or
optional extra G3 line treated as
extension lines, adjust the User
Parameters. By default, both
lines are treated as outside lines.
65
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Sending a Fax Message
❖
G3 Line Selection
How to Select the Line
G4 communication always uses IS-
DN, but G3 communication can
use either PSTN or ISDN. There-
fore, when connected to both
PSTN and ISDN and selecting G3,
you can choose which line to use.
Preparation
Store the Line Select function in a
User Function key ({F1}-{F5}).⇒
P.211 “Assigning User Function
Keys”
Note
2
❒ When using G3 with ISDN, you
can use the sub-address and
UUI.
A Make sure that the G3 indicator is
lit.
❖
Auto Discriminate
This function is for when G4 is se-
lected. The machine first dials us-
ing G4, but if the destination is
PSTN, it switches automatically to
G3.
B Press the User Function key
({F1}-{F5}) with the Line Select
function stored in it.
Limitation
❒ This function requires the op-
tional G4 Unit.
Note
C Press the 01 keys to select the
❒ When the destination G3 uses
TA (Terminal Identification) or
is attached to a PABX, and con-
nected to ISDN, it is detected as
G4 and the machine does not
switch to G3.
line.
❖
When you have stored the Line Select
function in a User Function key
When the optional G3 Unit or op-
tional G4 Unit is installed, you can
store the Line Select function in
one of the User Function keys
({F1}-{F5}).
D Press [OK].
When sending a fax, pressing the
User Function key enables you to
select the line.
66
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Dialing
Dialing
There are three main ways to dial a
number:
❖
Restrictions when dialing with the
Number Keys
Fax numbers entered with the
number keys are stored in inter-
nal memory (separate from
memory for storing document
data). Therefore, you cannot
program more than 100 num-
bers with the number keys in
the following cases:
❖
Number keys:
Enter numbers directly using the
keypad on the right side of the op-
eration panel.
2
❖
Quick Dials:
When you have stored a destina-
tion's number in a Quick Dial key,
you can dial the number by just
pressing that key. Additionally,
you can store a name that will ap-
pear on the display whenever you
press that Quick Dial.
• Destinations specified in a
Memory Transmission (in-
cluding Confidential Trans-
mission
and
Polling
Reception)
• Transfer Stations and End
Receivers specified in
Transfer Request
a
❖
Speed Dials:
To dial a number stored in a Speed
Dial, just press the Speed Dial key
followed by a 2 or 3 digit code.
Like Quick Dials, you can store a
name along with the number.
• Destinations and Transfer
Stations specified in a Group
For example, when 90 destina-
tions are registered in a Group
with the Number keys, only 10
destinations can be dialed for
Memory Transmission from the
number keys.
This following section covers these
features and others in more detail.
Number Keys
Note
❒ When this machine is requested to
transfer a call (i.e. becomes a
Transfer Station), 2 fax numbers
are automatically stored. There-
fore, the number of destinations
that can be dialed from the number
keys decreases by two whenever
this machine is requested to trans-
fer a call.
Enter numbers directly using the key
pad on the right side of the operation
panel.
Note
❒ Maximum length of a fax number:
254 digits.
❒ You can insert pauses and tones in
a fax number.⇒ P.68 “Pause”, P.69
“Tone”
❒ When a total of 100 fax numbers is
stored, only Immediate Transmis-
sion is allowed.
❒ If the optional G4 unit is installed,
you can enter a subaddress or
UUI.⇒ P.72 “Sub-address”
❒ If a Group is defined when there
are files queued for transmission,
the message “Cannot add addi-
tional recipients: limit
67
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Sending a Fax Message
reached.” may be shown on the
display and no additional fax
numbers can be stored even if the
number of destinations specified
from the number keys is less than
100. That is because the fax num-
bers have been dialed from the
number keys for some of the wait-
ing files. When the waiting files
have been sent and their fax num-
bers are deleted from memory, ad-
ditional fax numbers can be dialed.
Note
❒ If you make a mistake, press the
{Stop} key or {Clear} key and
try again. The {Clear} key de-
letes one character at a time, and
the {Stop} key deletes the whole
line.
❒ If you wish to send this message
to more than one destination,
press [Add], then enter the next
destination.
2
❒ If the optional G4 unit is in-
stalled, select G3 or G4 before
you go to the next step.⇒ P.65
“Selecting the Line”
❒ The display shows the percentage
of free space in memory for storing
documents. Since fax numbers are
stored in separate memory, dialing
fax numbers from the number keys
does not change the percentage on
the display.
C Press the {Start} key.
Pause
A Set your document and select any
scan settings you require.
Press the {Pause/Redial} key when di-
aling or storing a number to insert
about a two-second pause.
Reference
P.35 “How to Set a Document”
P.62 “Scan Settings”
B Enter the fax number with the
number keys.
Limitation
❒ You cannot insert a pause before
the first digit of a fax number.
Note
The digits appear on the display as
you enter them.
❒ A pause is shown as a “-” character
on the display.
❒ You can insert a pause in numbers
stored in Quick Dials and Speed
Dials.
68
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Dialing
ture. However, if the other machine
supports a similar feature called
SUB/SID, you can send fax messages
to the other party using this method
instead.
Tone
This feature allows a machine con-
nected to a pulse dialing line to send
tonal signals (for example if you want
to use a special service on a tone dial-
ing line). When you press the User
Function key assigned with the Tone
feature, the machine dials the number
using tonal signals.
You can also use SUB code Transmis-
sion to send messages to Personal
Boxes and Transfer Boxes registered
in other fax machines.
2
Preparation
You need to assign the Dial Option
feature to a User Function key be-
forehand.
Preparation
You need to assign the Tone fea-
ture to a User Function key before-
hand.
You can only use this feature in a
G3 communications (not with G4).
Limitation
You cannot use Chain Dial with
this feature.
❒ You cannot place a tone before the
first digit of a fax number.
Note
❒ Some services may not be available
when using the Tone feature.
❒ The ID can be up to 20 digits long
and consist of digits, spaces, * and
#.
Note
❒ A tone is shown as a “ • ” on the
❒ Make sure the ID matches the
specification of the fax you are
sending to.
display.
❖
Sending tone signals by ISDN (ISDN
option Required)
You can still send tone signals to a
G3 user even if the machine is only
connected to an ISDN line.
❒ You can store IDs in Quick Dials,
Speed Dials, Groups and Pro-
grams.
❒ Messages you send using this fea-
ture are marked “SUB” on the re-
ports below:
Note
❒ This feature can only be used for
Memory or Immediate Transmis-
sion. You cannot dial through
ISDN using Manual Dial. When
only connected to ISDN, you can
use On Hook Dial.
• File Reserve Report (Memory
Transmission)
• File Reserve Report (Polling Re-
ception)
• Communication Result Report
• Communication Failure Report
• Transmission Result Report
SUB Code Transmission
Normally you can only use Confiden-
tial Transmission or Transfer Request
to send to fax machines of the same
make that have the Confidential Re-
ception or the Transfer Request fea-
A Set your document and make any
changes to the scan settings if nec-
essary.
69
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Sending a Fax Message
B Enter the SID code then press
B Dial the destination fax number
[
OK].
using the number keys.
C Press the User Function key as-
signed with the Dial Options fea-
ture.
2
F Press [OK].
D Enter the code for “SUB” with the
number keys.
E Enter the SUB code with the num-
G Press the {Start} key.
ber keys, then press [OK].
Note
❒ If you use Immediate Transmis-
sion and the destination fax ma-
chine does not support the
SUB/SID feature, a message
will appear on the display to in-
form you of this. In this case,
press [OK] to cancel the trans-
mission.
When a password (SID) is
necessary
SEP Code Polling Transmission
Normally you can only use Polling
Transmission/Reception between fax
machines of the same make that have
the Polling Transmission/Reception
feature. However, if the other ma-
chine supports a similar feature
called SEP/PWD, you can send fax or
receive messages using this polling
method instead.
A Enter the code for “SID” with
the number keys.
70
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Dialing
You can also use SEP Code Polling
Transmission to retrieve documents
stored in information Boxes regis-
tered in other fax machines.
B Enter the code for “Polling RX”
with the number keys.
Preparation
You need to assign the Dial Op-
tions feature to a User Function
key beforehand.
Note
2
❒ If the appropriate display is not
Limitation
❒ The ID can be up to 20 digits long
shown, press [↑ Prev.] or [↓ Next].
C Press the 0 or 1 key to select the
and consist of digits, spaces, * and
#.
Default ID and press [OK].
Note
❒ Messages you send using this fea-
ture are marked “SEP” on the re-
ports below:
• File Reserve Report (Memory
Transmission)
• File Reserve Report (Polling Re-
ception)
• Communication Result Report
• Communication Failure Report
• Transmission Result Report
Note
❒ To cancel Polling Reception,
Press [Cancel]. The Transmis-
sion Mode menu is shown.
❒ Make sure that the ID you enter
conforms with the specification of
the other party's fax machine.
D Press [Exit].
A Press [Mode].
The Transmission Mode menu is
shown. A check mark is added to
Polling Reception.
Note
❒ The Transmission Mode menu
appears.
71
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Sending a Fax Message
B Enter the PWD code then press
E Dial the destination fax number
[
OK].
using the number keys.
F Press the User Function key as-
signed with the Dial Options fea-
ture.
2
I Press [OK].
G Enter the code for “SEP” with the
number keys.
H Enter the SEP code with the num-
J Press the {Start} key.
ber keys, then press [OK].
Sub-address
The optional G4 Unit is required to use
this function
Preparation
You need to assign the sub-ad-
dress feature to a User Function
key beforehand.⇒ P.211 “Assign-
ing User Function Keys”, ⇒ P.185
“Registering Groups”
When a password (PWD) is
necessary
ISDN allows two or more terminals
(such as a fax and digital telephone)
to be connected to a single line. These
terminals are identified by their sub-
address numbers. If the terminals
connected to the line at a destination
are assigned sub-addresses, dialing a
sub-address allows you to direct your
fax message to a particular terminal at
the destination.
A Enter the code for “PWD” with
the number keys.
72
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Dialing
Limitation
Limitation
❒ Sub-address can only be used with
❒ Maximum length of telephone or
ISDN.
fax number: 254 digits
Note
Note
❒ You can program a sub-address
number in a Quick Dial or Speed
Dial.
❒ For Memory Transmission and Im-
mediate Transmission, insert a
pause between numbers. For On-
hook Dial and Manual Dial, no
pause is needed.
2
A Select G4 or ISDN-G3.
B Set your document and make any
changes to the scan settings if nec-
essary.
❖
(Example) 01133-1-555333
Assume that 01133 is stored in
Quick Dial 01 and that 555333 is
stored in Speed Dial 01.
C Dial the fax number with the
A Place the document and select
any scan settings you require.
number keys.
D Press the User Function key
({F1}-{F5}) in which the sub-ad-
dress function has been regis-
tered.
B Press Quick Dial key {01}.
C Press the {Pause/Redial} key.
D Press {1} using the number
keys.
E Press the {Speed Dial} key and
{
0} and {1} using the number
keys.
F Press the {Start} key.
“/” will appear on the display.
Dialing with Quick Dials
When you have stored a destination's
number in a Quick Dial key, you can
dial the number by just pressing that
key.
E Enter the destination sub-address
with the number keys.
F Press the {Start} key.
Additionally, you can store a name
that will appear on the display when-
ever you press that Quick Dial.
Chain Dial
Note
This allows you to compose a tele-
phone number from various parts,
some of which may be stored in
Quick Dials or Speed Dials and some
of which may be input using the
number keys.
❒ To check the contents of the Quick
dial, print the list.⇒ P.209 “Reports/
Lists”
❒ If the Quick Dial key is used as oth-
er functions like Groups, you can-
not program the Quick Dial in it.
73
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Sending a Fax Message
❒ Flip the Quick Dial plate over to
access Quick Dial keys 01-32 or 33-
64.
Dialing with Speed Dials
If you store a number in a Speed Dial,
when you want to dial it, just press
the{Speed Dial} key and enter a 2 or 3
digit code.⇒ P.195 “Registering Speed
Dials”
❒ You can have the label stored with
a Quick Dial printed on the first
page received at the other end.⇒
P.182 “Label Insertion”
2
A Set your document and select any
Note
scan settings you require.
❒ To check the contents of all Speed
Dials, print the Speed Dial list.
B Press the Quick Dial key in which
the destination's number is pro-
grammed.
❒ As standard, you can use codes 00-
99 for Speed Dials. If the optional
Function Upgrade Card is in-
stalled, codes 000 to 999 become
available.
❒ If a search letter is registered with
a Speed Dial, you can find this
number quickly using the Tele-
phone Directory feature.⇒ P.75
“Telephone Directory”
❒ You can have the label stored with
a Speed Dial printed on the first
page received at the other end.⇒
P.197 “Turning Label Insertion on”
If the destination's name has been
stored, the name is shown on the
display. Otherwise, the fax num-
ber is shown.
A Place your document and select
any scan settings you require.
B Press the {Speed Dial} key.
Note
❒ If you make a mistake, press the
{Clear} key or {Stop} key and
try again. The {Clear} key de-
letes one character at a time, and
the {Stop} key deletes the whole
line.
❒ If you wish to dial another des-
tination, press [Add] and dial an-
other fax number.
C Press the {Start} key.
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Dialing
Limitation
C Enter the two-digit code (00 to 99)
or three-digit code (000 to 999) of
the Speed Dial with the number
keys.
❒ Speed Dial codes cannot be
searched for by symbol or number.
A Set your document and select any
scan settings you require.
B Press the {Speed Dial} key.
2
If the destination's name has been
programmed, it flashes up on the
display. Otherwise, the fax num-
ber appears.
Note
❒ When the optional Function
Upgrade Card is installed, enter
a Speed Dial code in the range
000 to 999.
❒ If you make a mistake, press the
{Clear} key or {Stop} key and
try again. The {Clear} key de-
letes one character at a time, and
the {Stop} key deletes the whole
line.
C Press [Tel.Dir.].
❒ If you wish to dial another des-
tination, press [Add ] and dial
another fax number.
D Press the {Start} key.
D Enter the search letter by pressing
one of the Quick Dial keys (A to
Z).
Telephone Directory
This feature lets you find a stored
Speed Dial quickly by just entering a
single letter, e.g., the first letter of the
name stored for that number.
Preparation
To use the Telephone Directory
function, you need to register a
search letter when you program
Speed Dials.⇒ P.195 “Registering
Speed Dials”
75
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Sending a Fax Message
The names or fax numbers regis-
tered in Speed Dials are shown in
numerical order on the display.
ple, “Branch Offices”) which will be
displayed before you press the {Start}
key.
Note
❒ To check the contents of Groups,
print the Group Dial List.
❒ You can program up to 9 Groups.
2
E Enter the two-digit code (00 to 99)
or three-digit code (000 to 999) of
the Speed Dial with the number
keys.
❒ When the optional Function Up-
grade Card is installed, enter a
Groups code in the range 01 to 30.
❒ You can store up to 250 destina-
tions in a Group. If a Quick Dial or
Speed Dial is registered in two
Groups, it takes up the space of
one destination.
❒ Groups can contain Transfer Sta-
tion codes, but note that these
Groups cannot be used for normal
transmission because the Transfer
Station codes are not dialable num-
bers.⇒ P.189 “Multi-step Transfer
Group settings”
Note
❒ When the optional Function
Upgrade Card is installed, enter
a Speed Dial code in the range
000 to 999.
❒ If the list does not contain the
desired
[↑ Prev. ] or [↓ Next ].
destination,
press
To specify Group Number
Preparation
❒ If you make a mistake, press the
{Clear} or {Stop} key to try
again. The {Clear} key deletes
one character at a time, and the
{Stop} key deletes the whole
line.
You need to assign the Group Dial
feature to a User Function key and
register Groups beforehand.⇒
P.211 “Assigning User Function
Keys”
❒ If you wish to dial another des-
tination, press [Add ] and dial
another fax number.
A Make sure the Memory Transmis-
sion indicator is lit.
F Press the {Start} key.
Dialing with Groups
If you frequently send the same mes-
sage to more than one place, program
these numbers into a Group. Then
you can send the messages to all the
destinations in that Group with just a
few keystrokes. You can also pro-
gram a name for the Group (for exam-
If it is not, press the {Transmission
Mode} key.
B See your document and select any
scan settings you require.
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Dialing
If it is not, press the {Transmission
C Press the User Function key with
the Group Dial function stored in
it.
Mode} key.
B See your document and select any
scan settings you require.
C Press the Quick Dial key in which
the Group is programed.
2
D Enter the two-digit code (01 to 09)
of the Group number with the
number keys.
The Group number is shown on
the display. If the Group name is
programmed, the name is also
shown on the display.
The Group number is shown on
the display. If the Group name is
programmed, the name is also
shown on the display.
Note
❒ If you make a mistake, press the
{Clear} key or {Stop} key and
try again.
❒ If you wish to dial another des-
tination, press [Add] and dial an-
other fax number.
Note
❒ If you make a mistake, press the
{Stop} key or {Clear} key and
start again.
E Press the {Start} key.
To specify Group stored in a Quick Dial
❒ If you wish to dial another des-
tination, press [Add] and dial an-
other fax number.
Preparation
You need to register Groups and
assign the Group to a Quick Dial
key beforehand.⇒ P.185 “Register-
ing Groups”
D Press the {Start} key.
Redialing Numbers
A Make sure the Memory Transmis-
The machine memorizes the last 10
destinations that have been dialed. If
you wish to send a message to a des-
tination which you faxed to recently,
the Redial feature saves you finding
and entering the number again.
sion indicator is lit.
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Sending a Fax Message
Limitation
❒ The following kinds of destina-
tions are not memorized:
B A list of previously dialed num-
bers will flash up. If you cannot
see the number you need use the
[↑ Prev. ] and [↓ Next ] keys to scroll
through them. Then enter the
code of the number you wish to
redial e.g., “01”.
• Group Dials
• Destinations dialed by a Key-
stroke Program
• Destinations dialed as End Re-
ceivers for Transfer Request
2
• Destination of Memory File
Transfer
• Destinations dialed using the
external telephone keypad
Note
❒ If the receiver uses a fax of the
same manufacturer that is capa-
ble of registering the RTI, that
name may be shown on the dis-
play instead of the fax number.
• Destinations dialed by Redial
(regarded as already memo-
rized)
• Any destinations after the first
number if multiple destinations
were dialed.
❒ Do not dial any digits before you
press the Redial key. If you press
the {Pause/Redial} key after enter-
ing digits using the number keys, a
pause will be entered instead.
❒ The machine only remembers the
most recent single number that
was dialed with a Quick Dial or
Speed Dial. If a transmission takes
place dialing with the number
keys after sending using a Quick
Dial or Speed Dial, the previous 10
memorized numbers are erased.
A Press the {Pause/Redial} key.
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Sending a Fax Using a Program
Sending a Fax Using a Program
If you store a combination of settings
by registering a series of key presses
in a Program, you can have these set-
tings applied to a transmission by just
pressing a Quick Dial or entering a
Speed Dial code.
To Specify a Program Stored in a
Quick Dial
A Press a Quick Dial key with
the program stored in it.
2
Preparation
You must store the program in a
Quick Dial or Speed Dial before-
hand.⇒ P.199 “Storing Keystroke
Programs”
Limitation
❒ Keystroke Programs can only be
stored in Speed Dials when the op-
tional Function Upgrade Card is
installed.
To Specify a Program Stored in a
Speed Dial
A Make sure the Memory Transmis-
sion indicator is lit.
A Press the {Speed Dial} key.
B Set your document.
C Do one of the following:
B Enter the code of the Speed
Dial with the program stored
in it.
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Sending a Fax Message
D Press [OK].
2
E Press the {Start} key.
The machine starts scanning the
document.
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Transmission Features
Transmission Features
Note
No Document, No Dial
❒ When the stamp starts getting
lighter, replace the cartridge.⇒
P.315 “Replacing the Stamp Car-
tridge”
If you dial a destination fax number
and for some reason take your docu-
ment back to your desk and another
person sets a different document,
their document could be sent to the
wrong destination. To avoid such
mistakes, when this feature is turned
on you cannot dial a destination un-
less your document is set.
2
❒ If a page was not stamped even
though the Stamp feature is turned
on, you need to re-send that page.
❒ By default, Stamp is turned off. If
you use this feature often, you can
adjust the User Parameters so that
the home setting is on. In this case,
Stamp can easily be turned off for
any single transmission by press-
ing the {Stamp} key.⇒ P.236
“Changing the User Parameters”
Note
❒ When the machine is shipped, this
feature is turned off by default. If
you wish to turn this feature on,
please contact your service repre-
sentative.
A Press the {Stamp} key.
Stamp
When sending a fax message, the ma-
chine can stamp a circle mark at the
bottom of the document. This stamp
indicates that the document has been
successfully stored in memory for
Memory Transmission, or that it has
been successfully sent for Immediate
Transmission.
The Stamp indicator will light.
Pressing the {Stamp} key again
will turn it off.
Auto Reduction
If the other party's fax machine does
not have paper loaded of the same
width as your document , use this fea-
ture to have your document image re-
A
GFSTMP1N
Limitation
❒ The Stamp feature does not apply
to copy mode.
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Sending a Fax Message
duced to a suitable width during
transmission.
Limitation
❒ This feature is only available with
Memory Transmission.
Transmitter
(This machine)
A Make sure the Memory Transmis-
sion indicator is lit.
Receiver
A B
A B
2
Reduction
GFREDU0N
Note
Important
❒ If it is not, press the {Transmis-
❒ If you turn this feature off, the
scale of the document is main-
tained and some parts of the image
may be lost when printed at the
other end.
sion Mode} key.
B Press the {User Function} key with
the Duplex Original function
stored in it.
A
A
C Set your double-sided document
with the front page face-up.
D Adjust any scan settings as neces-
GFREDU1N
sary.
Note
E Dial the destination number.
❒ You can switch this feature on and
off with the User Parameters(⇒
P.236). The default setting is on..
F Press the {Start} key.
Scanning of the front page will be-
gin.
When scanning has finished, the
following display will appear:
Duplex Original Settings
This feature lets you scan in each side
of a double-sided document, then
have both sides sent in a single opera-
tion.
Preparation
G Set your document with the back
You need to store the Duplex Orig-
inal function in a User Function
key beforehand.
page face-up.
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Transmission Features
❒ To send just an Auto Document,
start the following procedure from
step B.
Note
❒ Set the document within 60 sec-
onds. If time runs out, an error
will occur and transmission will
not take place.
A Set the document you wish to
send along with the Auto Docu-
ment, and adjust scan settings as
necessary.
H Press the {Start} key.
2
B Specify the Auto Document to
send in one of the following
ways:
Label Insertion
With this feature you can have the re-
ceiver's name printed on the message
when it is received at the other end.
The name will be printed at the top of
the page and will be preceded by
“To”.
• Press the Quick Dial it is stored
in.
• Press the {Speed Dial} key and
enter the code of the Speed Dial
it is stored in.
Limitation
C Press [Yes].
❒ If you select Label Insertion, the la-
bel might be printed over a portion
of the image when received at the
other end.
Auto Document
You can send an Auto Document
along with another document, or just
send it on its own.
D Dial the destination fax number.
Limitation
❒ Although you can specify scan set-
tings when sending an Auto Docu-
ment, these settings will only
apply to the document you send
along with the Auto Document.
The settings used when you
scanned in and stored the Auto
Document will apply to the Auto
Document itself.
E Press the {Start} key.
TTI/CIL Print
When you send using G3, your TTI is
printed on faxes when received at the
other end. When sending using G4,
the CIL is printed on faxes at the other
end.
Note
❒ If you send another document
with an Auto Document, the Auto
Document is sent first.
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Sending a Fax Message
Note
Skip Transmission
❒ If the CIL is added, the following
information is printed on all pages:
This feature requires the optional Func-
tion Upgrade Card.
• The receiver's own number and
ID
By storing the scan area beforehand,
only the designated area of the docu-
ment page will be scanned and sent.
• The sender's (i.e. this machine's)
own number and ID
2
• The communication time
• Page number
Transmitter
(This machine)
❒ By default, TTI/CIL Print is turned
on when the machine is shipped.
For how to change this setting,
seeP.236 “Changing the User Param-
eters”.
Receiver
GFSKPS0N
ID Transmission
Preparation
If you use this feature, transmission is
limited to destination machines of the
same make and with the same stored
Polling ID. This is useful when send-
ing documents containing confiden-
tial or sensitive information.
You need to store the Skip Trans-
mission feature in a User Function
key beforehand.
Limitation
❒ You can only store one scan area.
Preparation
❒ Skip Transmission is not available
You need to program the Polling
ID beforehand.⇒ P.250 “Register-
ing ID Codes”
with the following features:
• Immediate Transmission (⇒
P.55)
Limitation
• On Hook Dial Transmission (⇒
❒ ID Transmission is not available
P.59)
with the following functions:
• Manual Dial Transmission (⇒
• Polling Transmission (⇒ P.120)
P.61)
• Backup Transmission (⇒ P.85)
• Parallel Memory Transmission
(⇒ P.49)
Note
Note
❒ When the machine is shipped, this
feature is turned off by default.
Turn in on or off with the User Pa-
rameters.
❒ Transmission time is shorter com-
pared to sending the whole page.
This feature is useful, for example,
when you do not need to send the
whole page, or when the page con-
tains confidential information.
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Transmission Features
❒ Specify the scan area with the Pro-
gram Scan Area setting.⇒ P.286
“Program Scan Area”
Limitation
❒ This feature requires that the other
party's fax machine has both the
JBIG function and ECM function
(G3 communication only).
❒ When the machine is shipped, this
feature is turned off by default. To
turn it on, adjust the User Parame-
ters.⇒ P.236 “Changing the User Pa-
rameters”
❒ When connected to multiple lines
and a JBIG transmission is in
progress, JBIG transmission is not
possible until that transmission
has finished.
2
Backup File Transmission
Note
When turned on, this feature sends a
backup copy of all faxes you send to a
destination that you can specify.
❒ You can have the JBIG transmis-
sion feature selected when you
press the {Halftone} key. Contact
your service representative for de-
tails.
Preparation
You must specify the backup desti-
nation beforehand.⇒ P.284 “Back-
up File Transmission Settings”
Limitation
❒ This function works with the fol-
lowing features:
• Memory Transmission
• Transfer Request Transmission
• Confidential Transmission
• SUB Code Transmission
• Mail Transmission (optional
NIC FAX Kit required)
JBIG Transmission
Optional JBIG Unit required.
If you use JBIG (Joint Bi-level Image
Experts Group) compression you can
send photographic documents at
high speed.
Normally, the JBIG method is used
when sending to other fax machines.
However, if connected to multiple
lines and another JBIG transmission
is in progress, transmission takes
place without using JBIG.
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Sending a Fax Message
2
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