Ricoh Fax Machine 3725e F530 LF311 3310L User Guide
Operating Instructions  
Basic Features  
Getting Started  
Faxing  
Registering  
Troubleshooting  
For safe and correct use of this machine, please be sure to read the Safety Information before you use it.  
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TABLE OF CONTENTS  
NOTICE ...................................................................................................................1  
Safety Information......................................................................................................3  
Safety During Operation..........................................................................................3  
Important Safety Instructions...............................................................................5  
Grounding ..................................................................................................................5  
Important Safety Instructions .....................................................................................5  
Caution ....................................................................................................................5  
Position of theRCAUTION Label .........................................................................6  
ENERGY STAR Program .......................................................................................7  
Energy Saving Modes................................................................................................8  
How to Read this Manual ....................................................................................10  
Manuals for This Machine...................................................................................11  
Basic Features (this manual) ...................................................................................11  
Advanced Features..................................................................................................11  
1. Getting Started  
Guide to Components .........................................................................................13  
Front View................................................................................................................13  
Side View .................................................................................................................14  
Control Panel........................................................................................................15  
Starting the Machine............................................................................................17  
Turning On the Power..............................................................................................17  
Turning Off the Power..............................................................................................17  
Reading the Display.............................................................................................18  
Reading the Display and Using Keys.......................................................................18  
Standby Display .......................................................................................................19  
Communication Display ...........................................................................................19  
Display Prompts.......................................................................................................19  
2. Faxing  
Transmission Modes ...........................................................................................21  
Switching between Memory Transmission and Immediate Transmission................22  
Setting Originals ..................................................................................................23  
Loading Originals in the Document Feeder..............................................................23  
Original Sizes Difficult to Detect...............................................................................24  
Memory Transmission.........................................................................................25  
Canceling a Memory Transmission....................................................................27  
Before the Start Key is Pressed...............................................................................27  
While the Original is Being Scanned........................................................................27  
During Transmission ................................................................................................27  
While the Original is Awaiting Transmission ............................................................28  
Immediate Transmission.....................................................................................29  
Canceling an Immediate Transmission .............................................................31  
Before the Start key is Pressed................................................................................31  
After the Start key is Pressed...................................................................................31  
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Scan Settings .......................................................................................................32  
Resolution ................................................................................................................32  
Original Type............................................................................................................33  
Dialing...................................................................................................................34  
Entering Numbers Directly .......................................................................................34  
Pause ....................................................................................................................35  
Tone ......................................................................................................................35  
Using Quick Dials.....................................................................................................35  
Using Speed Dials....................................................................................................36  
Using Groups ...........................................................................................................37  
When Specifying a Group with a Quick Dial..........................................................38  
When Specifying a Group with the Group key.......................................................38  
Reception Modes .................................................................................................39  
Selecting the Reception Mode .................................................................................39  
3. Registering  
Own Name/Fax Header/Own Fax Number .........................................................41  
Registering...............................................................................................................42  
Editing .....................................................................................................................43  
Deleting....................................................................................................................44  
Quick Dial .............................................................................................................46  
Registering ..............................................................................................................46  
Editing .....................................................................................................................48  
Deleting ...................................................................................................................49  
Quick Dial Key Label (Dial label)..............................................................................50  
Label paper............................................................................................................51  
Speed Dial.............................................................................................................52  
Registering ..............................................................................................................52  
Editing ......................................................................................................................54  
Deleting ...................................................................................................................55  
Groups ..................................................................................................................57  
Registering ..............................................................................................................57  
Editing ......................................................................................................................60  
Editing a Group Name...........................................................................................60  
Adding a Fax Number to a Group..........................................................................61  
Deleting....................................................................................................................63  
To delete a destination from a group.....................................................................63  
To delete an entire group ......................................................................................65  
Entering Characters.............................................................................................67  
Available Characters................................................................................................67  
Keys .........................................................................................................................67  
How to Enter Characters..........................................................................................68  
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4. Troubleshooting  
Loading Paper in the Main Paper Tray..............................................................69  
Adjusting Volume ................................................................................................70  
Clearing Original Jams........................................................................................72  
Clearing a Copy, Fax, or Print Jam ....................................................................73  
Inside the Machine...................................................................................................73  
Error Messages....................................................................................................74  
When the Receive File Indicator is Lit ...............................................................76  
Solving Problems.................................................................................................77  
INDEX......................................................................................................... 79  
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iv  
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NOTICE  
R CAUTION:  
Use of controls, adjustments or performance of procedures other than those  
specified herein may result in hazardous radiation exposure.  
Shielded interconnect cables must be employed with this equipment to ensure  
compliance with the pertinent RF emission limits governing this device.  
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.  
Safety precautions and interlock mechanisms have been designed to prevent any possible laser  
beam exposure to the operator.  
Note to users in the United States of America  
-Note:  
This equipment has been tested and found to comply with the limits for a Class  
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed  
to provide reasonable protection against harmful interference in a residential in-  
stallation. This equipment generates, uses and can radiate radio frequency ener-  
gy and, if not installed and used in accordance with the instructions, may cause  
harmful interference to radio communications. However, there is no guarantee  
that interference will not occur in a particular installation. If this equipment does  
cause harmful interference to radio or television reception, which can be deter-  
mined by turning the equipment off and on, the user is encouraged to try to cor-  
rect the interference by one more of the following measures:  
• Reorient or relocate the receiving antenna.  
• Increase the separation between the equipment and receiver.  
• Connect the equipment into an outlet on a circuit different from that to which  
the receiver is connected.  
• Consult the dealer or an experienced radio /TV technician for help.  
-Caution:  
Changes or modifications not expressly approved by the party responsible for  
compliance could void the user's authority to operate the equipment.  
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-Notice about the Telephone Consumer Protection Act (Valid in USA  
only)  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any per-  
son to use a computer or other electronic device, including FAX machines, to  
send any message unless such message clearly contains in a margin at the top  
or bottom of each transmitted page or on the first page of the transmission, the  
date and time it is sent and an identification of the business or other entity, or  
other individual sending the message and the telephone number of the sending  
machine or such business, other entity, or individual. (The telephone number  
provided may not be a 900 number or any other number for which charges ex-  
ceed local or long-distance transmission charges.)  
In order to program this information into your FAX machine, you should com-  
plete the following steps: Follow the FAX HEADER programming procedure in  
the Programming chapter of the operating instructions to enter the business  
identification and telephone number of the terminal or business. This informa-  
tion is transmitted with your document by the FAX HEADER feature. In addi-  
tion to the information, be sure to program the date and time into your machine.  
Note to users in Canada  
-Note:  
This Class B digital apparatus complies with Canadian ICES-003.  
Remarque concernant les utilisateurs au Canada  
-Avertissement:  
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-  
ada.  
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Safety Information  
When using this machine, the following safety precautions should always be fol-  
lowed.  
Safety During Operation  
In this manual, the following important symbols are used:  
R WARNING:  
Indicates a potentially hazardous situation which, if instructions  
are not followed, could result in death or serious injury.  
R CAUTION:  
Indicates a potentially hazardous situation which, if instructions are not  
followed, may result in minor or moderate injury or damage to property.  
R WARNING:  
• Connect the power cord directly into a wall outlet and never use an ex-  
tension cord.  
• Disconnect the power plug (by pulling the plug, not the cable) if the  
power cable or plug becomes frayed or otherwise damaged.  
• To avoid hazardous electric shock or laser radiation exposure, do not  
remove any covers or screws other than those specified in this manu-  
al.  
• Turn off the power and disconnect the power plug (by pulling the plug,  
not the cable) if any of the following occurs:  
• You spill something into the machine.  
• You suspect that your machine needs service or repair.  
• The external housing of your machine has been damaged.  
• Do not incinerate spilled toner or used toner. Toner dust might ignite  
when exposed to an open flame.  
• Disposal can take place at our authorized dealer.  
• Dispose of the used toner cartridge in accordance with the local regu-  
lations.  
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R CAUTION:  
• Protect the machine from dampness or wet weather, such as rain and snow.  
• Unplug the power cord from the wall outlet before you move the machine.  
While moving the machine, you should take care that the power cord will not  
be damaged under the machine.  
• When you disconnect the power plug from the wall outlet, always pull the  
plug (not the cable).  
• Do not allow paper clips, staples, or other small metallic objects to fall inside  
the machine.  
• Keep toner (used or unused) and toner cartridge out of the reach of children.  
• For environmental reasons, do not dispose of the machine or expended  
supply waste at household waste collection points. Disposal can take place  
at an authorized dealer.  
• The inside of the machine could be very hot. Do not touch the parts with a  
label indicating the “hot surface”. Otherwise an injury might occur.  
• Our products are engineered to meet high standards of quality and function-  
ality, and we recommend that you use only the expendable supplies avail-  
able at an authorized dealer.  
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Important Safety Instructions  
Grounding  
In order to prevent potentially hazardous electrical shock, provide means of  
connecting to the protective grounding conductor in the building, wiring those  
grounding conductors of power cable and 3 pins plug.  
Important Safety Instructions  
Caution  
When using your telephone equipment, basic safety precautions should always  
be followed to reduce the risk of fire, electric shock and injury to persons, includ-  
ing the following:  
• Do not use this product near water, for example, near a bath tub, wash bowl,  
kitchen sink or laundry tub, in a wet basement or near a swimming pool.  
• Avoid using a telephone during an electrical storm. There may be a remote  
risk of electric shock from lightning.  
• Do not use a telephone in the vicinity of a gas leak to report the leak.  
• Use only the power cord and batteries indicated in this manual. Do not dis-  
pose of batteries in a fire. They may explode. Check with local codes for pos-  
sible special disposal instructions.  
Save these instructions.  
IMPORTANTES MESURES DE SÉCURITÉ  
Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri-  
al téléphonique afin de réduire les risques d'incendle , de choc électrique et de  
blessures. En voici quelquesunes:  
• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava-  
bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près  
d'une piscine.  
• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un  
orage électrique. Ceci peut présenter un risque de choc électrique causé par la  
foudre.  
• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est  
situé près de la fuite.  
• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans  
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-  
former aux ègrlements pertinents quant à l'élimination des piles.  
Conserver ces instructions.  
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Position of theRCAUTION Label  
This machine has a RCAUTION label at the position shown below. For safety,  
please follow the instructions and handle the machine as indicated.  
The inside of the machine becomes very hot. Do not touch the inside. Doing so  
could result in a burn.  
A
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ENERGY STAR Program  
As an ENERGY STAR Partner, we have determined  
that this machine model meets the ENERGY STAR  
Guidelines for energy efficiency.  
The ENERGY STAR Guidelines intend to establish an international energy-saving system for  
developing and introducing energy-efficient office equipment to deal with environmental is-  
sues, such as global warming.  
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall  
place the ENERGY STAR logo onto the machine model.  
This product was designed to reduce the environmental impact associated with office equip-  
ment by means of energy-saving features, such as Low-power mode.  
• Low-power Mode  
At the factory, this fax machine was set to enter the low power mode 5 minutes  
after the last operation is completed. To exit the low power mode, press the {En-  
ergy Saver/Clear Modes} key. The machine can start printing in about 40 seconds  
from the Energy Saving Standby mode, or in about 30 seconds from the Fax  
Standby Mode.  
❖ Specifications  
Low-power mode  
Power Consumption  
Default Time  
1.2W  
5 minutes  
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Energy Saving Modes  
Energy Saving mode enables you to avoid using unnecessary power and econo-  
mize on electricity. Although we recommend you use this mode from the view-  
point of environmental consciousness, you can also turn it off.  
When you install this machines for the first time, Energy Saving mode is turned  
on by default.  
Two types of Energy Saving mode are available:  
• Fax Standby: Use when you receive faxes regularly.  
• Energy Saving Standby: Use when you wish to economize on power con-  
sumption.  
Choose the one that best suits your circumstances.  
Even though the control panel display goes out in Energy Saving mode, Indica-  
tors that flash or light during communication or reception still work. When the  
Receive File indicator lights, exit Energy Saving mode and take the appropriate  
action.  
Energy Saving Status  
Mode Type  
How long before  
you can print after  
exiting Energy Sav-  
ing mode  
Power con-  
sumption  
Fax Standby  
Display turns off  
Within about 30 sec- 40W  
onds  
The machine maintains the heating  
roller temperature at half the full tem-  
perature; warm up takes less time.  
(Heater half cool)  
Energy Saving Display turns off  
Standby  
Within about 40 sec- 1.2W  
onds  
The machine lets the heating roller cool  
to room temperature; warm-up takes  
longer.(Heater off)  
You can turn Energy Saving mode on or off with User Parameter. When the ma-  
chine is shipped, Energy Saving Standby is selected on.  
The machine enters Energy Saving mode when:  
• Nobody uses the machine for about 5 minutes (the machine automatically en-  
ters Energy Saving mode)  
• The user holds down the Energy Saver key for about 2 seconds.  
To exit Energy Saving mode:  
• In Energy Saving Standby mode, press the Energy Saver key.  
• In FAX Standby mode, press any key.  
• Set a document.  
• Pick up the optional handset or the external telephone handset.  
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Note  
❒ When you load paper in Energy Saving mode, an error message will not be  
displayed even if the cassette is not pushed in correctly.  
❒ After loading paper, press the Energy Saver key and check that "READY” is  
shown on the display.  
The Manual Receive indicator goes out in Energy Saving mode even if Manual  
Receive is turned on.  
Reception in Energy Saving mode  
In Energy Saving mode, documents that have been stored in memory are still  
sent and the machine can still receive messages.  
When a message is received in Energy Saving mode, the machine prints it and  
returns to Energy Saving mode.  
Limitation  
It is not possible to enter Energy Saving mode when an original is set.  
Recycled Paper  
In accordance with the ENERGY STAR Program, we recommend use of recycled  
paper which is environmentally friendly. Please contact your sales representa-  
tive for recommended paper.  
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How to Read this Manual  
Symbols  
The following set of symbols is used in this manual.  
R WARNING:  
This symbol indicates a potentially hazardous situation that might result in  
death or serious injury when you misuse the machine without following the in-  
structions under this symbol. Be sure to read the instructions, all of which are de-  
scribed in the Safety Information section.  
R CAUTION:  
This symbol indicates a potentially hazardous situation that might result in mi-  
nor or moderate injury or property damage that does not involve personal injury  
when you misuse the machine without following the instructions under this  
symbol. Be sure to read the instructions, all of which are described in the Safety  
Information section.  
* The statements above are notes for your safety.  
Important  
If this instruction is not followed, paper might be misfed, originals might be  
damaged, or data might be lost. Be sure to read this.  
Preparation  
This symbol indicates information or preparations required prior to operating.  
Note  
This symbol indicates precautions for operation, or actions to take after abnor-  
mal operation.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions in which a particular function cannot be used.  
Reference  
This symbol indicates a reference.  
{
}
Keys built into the machine's control panel.  
10  
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Manuals for This Machine  
Two Facsimile Reference manuals are provided, the Basic Features manual and  
the Advanced Features manual. Please refer to the manual that suits your needs.  
Basic Features (this manual)  
The Basic Features manual explains the most frequently used fax functions and  
operations.  
Advanced Features  
The Advanced Features manual describes more advanced functions, and also  
explains settings for key operators.  
❖ Chapter 1 Transmission Options  
Explains about sending at a specific time without having to be by the machine  
and also taking advantage of off-peak telephone line charges.  
❖ Chapter 2 Job Information  
Explains about erasing a fax message stored in memory and checking the con-  
tents of any files in memory.  
❖ Chapter 3 Other Transmission Features  
Explains about useful features for transmission. You can find out about dial-  
ing numbers easily.  
❖ Chapter 4 Reception Features  
Explains about reception features. You can find out about screening out mes-  
sage from anonymous senders.  
❖ Chapter 5 Copying  
Explains about copying operations and functions.  
❖ Chapter 6 Facsimile User Tools  
Explains about programming frequently used functions for User Function  
Key and setting the Date and Time.  
❖ Chapter 7 Key Operator Settings  
Explains about functions the key operator handles . You can find out how to  
change the user parameter settings.  
❖ Chapter 8 Solving Operation Problems  
Explains about things you should do when an Error Report is printed and  
power is turned off.  
❖ Chapter 9 Maintaining Your Machine  
Explains about changing the paper size in the paper trays, cleaning the scan-  
ner and so on.  
11  
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❖ Chapter 10 Installation  
Explains about installation considerations, connecting to a telephone line,  
and connecting the power.  
❖ Chapter 11 Appendix  
You can check the specifications for this machine.  
12  
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1. Getting Started  
Guide to Components  
Front View  
1. ADF Cover  
Cover for the document feeder (ADF).  
7. Main Paper Tray  
Load paper here.  
2. Release Button  
8. Paper Tray Unit (Option)  
Push this button to open the document  
feeder.  
You can load more paper here.  
9. Lower Right Cover  
Open this cover to remove jammed paper  
fed from the optional paper tray unit.  
3. Document Feeder (ADF)  
Originals will be fed automatically.  
4. Output Tray  
10. Bypass Tray  
Received fax messages and copies are  
stacked here.  
A fax message can be printed, and the  
original is copied on the paper placed  
here.  
5. Control Panel  
Operate the machine using keys and  
watching the display on the Control Pan-  
el.  
11. Right Cover  
Open this cover to remove jammed paper  
fed from the paper tray.  
6. Front Cover  
Open this cover when changing the toner  
cassette and the photo conductor unit in-  
side the machine.  
12. Original Output Tray  
Scanned originals are stacked here.  
13  
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Getting Started  
13. Original Tray  
Place originals here for sending a fax and  
copying.  
14. Original guide  
Adjust the original guide to match the  
size of the originals.  
1
Side View  
1. Output tray guide  
4. G3 Line Connector  
5. External Telephone Connector  
6. Memory Card Slot  
Insert an optional memory card here.  
Pull out and raise the end fence to sup-  
port large papers.  
2. Power Switch  
The power switch turns your machine on  
and off.  
7. Ventilation hole  
Prevents overheating. Do not obstruct  
the ventilation hole by placing an object  
near it. If the machine overheats, a fault  
might occur.  
3. Handset (Option)  
This permits voice communication.  
14  
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Control Panel  
Control Panel  
1
1. User Function keys  
6. Add Toner indicator  
Each of these can be programmed for  
rapid access to frequently used functions.  
Blinks when toner is about to runout and  
lights continuously when toner has run  
out.  
❖ Functions Programmed by Default  
7. Load Paper indicator  
Lights when a paper tray is empty or the  
paper tray is not fully inserted.  
Key Function  
F1  
F2  
F3  
F4  
F5  
Print Journal  
8. 0 1 keys  
Press to move the cursor or select func-  
tions.  
FAX Header Print  
TX Result Report  
Group Dial  
9. Receive File indicator  
Lights when a message has been received  
into memory.  
Dial Option  
2. {Trans. Option} key  
Press to change the transmission option  
settings. The indicator lights when op-  
tion settings are changed.  
10. {OK} key  
Press to answer " Yes " to a question dis-  
played on the display.  
3. {Job Information} key  
11. {Speed Dial} key  
Press to search for information on a spe-  
cific job.  
Press to select a Speed Dial.  
12. {Pause/Redial} key  
Pause: Inserts a pause when you are dial-  
ing or storing a fax number. A pause can-  
not be inserted as the first digit.  
Redial: Press to redial one of the last ten  
numbers.  
4. LCD display  
This guides you through tasks and in-  
forms you of the machine status. A mes-  
sage appears here.  
5. {Cancel} key  
Press to cancel an operation or return to  
the previous display.  
15  
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Getting Started  
13. {On Hook Dial} key  
Use to dial a number from the numeric  
keypad without having to lift the hand-  
set.  
22. Status Indicators  
These indicators keep you informed  
about the current status of the unit.  
•
hAlarm  
When the alarm indicator flashes,  
check the display and read the mes-  
sage to identify the problem (such as a  
paper jam or open cover).  
14. {Energy Saver/Clear Modes} key  
1
Energy Saver: Hold down 2 seconds to  
select or deselect energy saver mode.  
When the machine is not used for a fixed  
period, the machine goes into energy sav-  
er mode automatically.  
•
0Communicating  
Lights during fax transmission or re-  
ception.  
Clear Modes: Press to clear any selected  
settings and return the machine to its pre-  
vious condition.  
23. {Memory Trans.} key  
Press this key to switch between Memory  
Transmission and Immediate Transmis-  
sion modes.  
When the indicator is not lit, Immediate  
Transmission is selected, and when the  
indicator is lit, Memory Transmission is  
selected.  
15. {Copy} key  
Press to copy the original currently load-  
ed in the feeder.  
16. Quick Dial keys  
Use to dial numbers with a single touch  
or to enter letters and symbols. Also use  
for the Group Dial function.  
24. Number keys  
Use to dial fax numbers or enter the num-  
ber of copies.  
17. Quick Dial Key Flip Plate  
Flip down to access Quick Dials {01} to  
{15}, and flip up to access Quick Dials  
{16} to {30}.  
25. {Start} key  
Press to start all tasks.  
26. {Clear/Stop} key  
Clear: Deletes one character or digit.  
Stop: Interrupts the current operation  
(transmission, scanning, copying or  
printing).  
Note  
❒ Make sure the plate is flat against the  
control panel.  
18. {User Tools} key  
Press to enter User Tools mode. These  
tools allow you to customize the default  
settings.  
19. {Help} key  
Press the Help key when you want to  
print a help list.  
20. {Resolution} key  
Press to switch between Standard, Auto,  
Detail and Fine. When the indicator is  
not lit, Standard is selected.  
21. {Halftone} key  
Select halftone when faxing or copying  
photographs or illustrations with fine  
gradations. Also can be used for color  
originals.  
16  
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Starting the Machine  
Starting the Machine  
To start the machine, turn on the  
power switch.  
Turning Off the Power  
1
Note  
Important  
❒ This machine automatically enters  
Energy Saver mode if you do not  
use the machine for a while.  
❒ Make sure that 100% is shown on  
the Fax standby display before you  
turn off the power switch or you  
unplug the power cord. Fax files  
programed in memory will be de-  
leted 12 hours or more after you  
turn off the power switch or you  
unplug the power cord. The stor-  
age time might be shorter if the  
surrounding temperature is low or  
the machine has been on for less  
than a week.  
Turning On the Power  
A Confirm that the power cord is  
plugged into the outlet firmly.  
B Turn on the power switch.  
❒ Fax files programmed in memory  
will not be deleted while the op-  
tional memory card is installed.  
When you install the memory card  
to the machine, make sure that  
100% is shown on the display and  
turn off the power switch.  
A Turn off the power switch.  
17  
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Getting Started  
Reading the Display  
The machine status and instructions are shown on the display.  
1
Important  
❒ Do not apply a strong shock or force of about 30N *1 (about 6.8 lbf *2 ) or more  
to the panel display. Otherwise, the display might be damaged.  
*1  
N = Newton  
lbf = weight pound  
*2  
Note  
❒ This machine automatically returns to the standby display if you do not use  
the machine for a certain period of time. You can select the period in Fax Reset  
Timer. See p.62 “Setting the Fax Reset Timer”, Advanced Features.  
Reading the Display and Using Keys  
A Display for the machine status or currently selected function.  
B Display for the messages.  
Items which can be selected or specified.  
C Display for items which can be selected.  
Note  
❒ Press 0 or 1 to display another function on the LCD display or move the  
brackets to select another values.  
❒ Press the {OK} key to set a selected function or entered value, and return  
to the previous display.  
❒ Press the {Cancel} key to cancel the selected function or entered value, and  
return to the previous display.  
18  
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Reading the Display  
❖ Immediate Transmission:  
Standby Display  
While the machine is in standby dis-  
play (immediately after it is turned on  
or after the {Cancel} key is pressed),  
the following display is shown.  
1
Display Prompts  
Depending on the situation, the ma-  
chine will show various prompts on  
the display.  
Note  
❖ Instructions and Requests  
❒ To return the machine to standby  
display, do one of the following:  
• If you have set the original and  
have not pressed the {Start} key,  
remove the original.  
❖ Questions  
• If you have not set an original,  
press the {Cancel} key.  
• If you are in User Tools mode,  
press the {User Tools} key or the  
{Cancel} key.  
❖ Selections  
Communication Display  
While the machine is communicating,  
the status is displayed.  
❖ Status  
❖ Display during Memory Transmission  
or Reception:  
The destination's name or fax  
number appears on the top of the  
LCD display.  
Note  
❒ Even when the machine is send-  
ing or receiving a fax message  
from/into memory, you can  
still scan the next original into  
memory.  
19  
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Getting Started  
1
20  
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2. Faxing  
Transmission Modes  
There are two types of transmission.  
❖ Immediate Transmission  
The machine dials immediately,  
and transmits the fax while scan-  
ning.  
It is convenient when you would  
like to send a document immedi-  
ately, and would like to check  
whether you have successfully  
connected with the other party's  
fax machine.  
❖ Memory Transmission  
When a fax document is stored in  
memory, then transmission starts  
automatically.  
This makes it convenient when  
you would like to take documents  
back in a hurry.  
You can send the same message to  
more than one destination in a sin-  
gle operation. This technique is re-  
ferred to as Broadcasting.  
A fax document is not stored in  
memory.  
Receiver  
Transmitter  
(This machine)  
Transmitter (This machine)  
Receiver  
Receiver  
Receiver  
GDRH240E  
GDRH230E  
Important  
❒ If there is a power failure, the pow-  
er switch is turned off, or the plug  
is pulled out for a certain period of  
time, all documents stored in  
memory are deleted. As soon as  
power is restored, the Power Fail-  
ure Report is printed to help you  
identify deleted documents. See  
p.101 “Power Failure Report”, Ad-  
vanced Features.  
21  
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Faxing  
Switching between Memory  
Transmission and Immediate  
Transmission  
Press the {Memory Trans.} key to  
switch between Memory Transmis-  
sion and Immediate Transmission.  
When the indicator of the {Memory  
Trans.} key is not lit, Immediate  
Transmission is selected. When the  
indicator of the {Memory Trans.} key is  
lit, Memory Transmission is selected.  
2
Note  
❒ You can set whether the machine is  
in Memory Transmission mode or  
Immediate Transmission mode  
right after the power is turned on  
with the User Parameters (Switch  
00 Bit 6). See p.83 “User Parame-  
ters”, Advanced Features .  
❒ You can set whether the Transmis-  
sion mode returns to the default  
mode after each transmission with  
the User Parameters (Switch 01 Bit  
7). See p.83 “User Parameters”, Ad-  
vanced Features .  
22  
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Setting Originals  
Setting Originals  
You can set your originals in the Doc-  
ument Feeder.  
Note  
❒ When sending a fax, the image  
output at the other end depends on  
the size and direction of paper  
used in the receiver's terminal. If  
the receiver does not use paper of  
the same size and direction as that  
of the original, the fax image size  
may be reduced on output,  
trimmed at the both edges, or di-  
vided into two or more sheets.  
When sending an important origi-  
nal, we recommend that you ask  
the receiver about the size and di-  
rection of the paper used in their  
terminal.  
❖ How to set A4, B5 JIS (Japanese  
Industrial Standard), A5, 51/2"×81/2",  
81/2"×11, 81/2"x14" and 8"x13" size  
originals  
2
❒ Make sure that all ink, correcting  
fluid, etc., has completely dried be-  
fore setting your original. If it is  
still wet, the scanner will be  
marked and those marks will ap-  
pear on the received image.  
❖ How to set A5 and 81/2"× 51/2"size  
originals  
❒ You can set the original any time  
up until you press the {Start} key.  
Loading Originals in the  
Document Feeder  
Use the Document Feeder to scan in a  
stack of originals in one operation.  
The Document Feeder can handle sin-  
gle-sided originals.  
Note  
❒ The maximum document length is  
600mm (23.7”) with manual assis-  
tance.  
❒ Place all the originals to be sent in  
a single stack.  
❒ Do not open the Document Feeder  
while it is scanning the originals or  
your document could be jammed.  
23  
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Faxing  
❒ If an original jams, press the  
{Clear/Stop} key, and then remove  
the original carefully.  
Original Sizes Difficult to  
Detect  
❒ If your original is bent or folded,  
flatten it before you set it.  
The machine finds it difficult to detect  
the size of the following kinds of orig-  
inals.  
Reference  
For information about the sizes  
and number of originals that can  
be placed in the Document Feeder,  
see p.125 “Originals”, Advanced  
Features.  
• Originals with index tabs, tags, or  
2
projecting parts  
•
Transparent originals, such as OHP  
transparencies or translucent pa-  
per  
A Adjust the document guide to  
match the size of your originals.  
Align the edges of your originals  
and stack them in the Document  
Feeder face up. Adjust the docu-  
ment guide to match the size of  
the originals again.  
• Dark originals with many charac-  
ters or drawings  
• Originals which partially contain  
solid printing  
• Originals which have solid print-  
ing at their edges  
Note  
❒ Set the originals gently.  
Reference  
For details about unsuitable  
originals, see p.125 “Originals  
unsuitable for the Document  
Feeder (ADF)”, Advanced Fea-  
tures”.  
24  
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Memory Transmission  
Memory Transmission  
Memory Transmission is convenient  
because:  
❒ The theoretical maximum number  
of destinations you can enter with  
the number keys is 69, but this will  
depend on the amount of memory  
currently available.  
• Fax documents can be scanned  
much more quickly. Your scanned  
document is stored in the memory,  
and then sent automatically,  
meaning you do not have to wait  
for your document to send.  
2
❒ The number of pages that you can  
store in memory depends on the  
original images and the scan set-  
tings. You can store up to 480 stan-  
dard pages (ITU-T #1 chart,  
Resolution: Standard, Original  
Type: Text).  
• While your fax document is being  
sent, another user can operate the  
machine (people do not have to  
wait long to use the fax machine).  
❒ You can set whether the machine  
returns to the default transmission  
mode after every transmission  
with the User Parameters. See p.83  
“User Parameters”, Advanced Fea-  
tures(Switch 01, Bit 7) .  
• You can send the same document  
to more than one place with the  
same operation. (Broadcasting)  
• There are two kinds of Memory  
Transmission: Parallel and Nor-  
mal. See p.29 “Parallel Memory  
Transmission”, Advanced Features.  
A
Make sure that the Memory Trans-  
mission indicator is lit.  
Important  
❒ If there is a power failure (power  
switch is off) or the plug is pulled  
out for a certain period of time, all  
the files stored in memory are de-  
leted. As soon as the power switch  
is turned on, the Power Failure Re-  
port is printed to help you identify  
deleted files. See p.101 “Power  
Failure Report”, Advanced Features.  
Limitation  
If it is not lit, press the {Memory  
❒ If memory is full (0% appears on  
the display), Memory Transmis-  
sion is disabled. Use Immediate  
Transmission instead.  
Trans.} key.  
B Set the original.  
Note  
Note  
❒ Do not open the Document  
Feeder while it is scanning in  
originals.  
❒ Maximum number of Memory  
Transmission files: 140  
❒ Maximum number of destinations  
Reference  
p.23 “Setting Originals”  
per Memory Transmission: 140  
❒ Combined total number of desti-  
nations that can be stored: 300  
25  
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Faxing  
Reference  
p.41 “Own Name/Fax Head-  
er/Own Fax Number”  
C Select any scan settings you re-  
quire. See p.32 “Scan Settings”.  
D Dial. If you wish to send the same  
message to more than one desti-  
nation, press the {OK} key, and  
then dial another destination. Re-  
peat this step for all destinations.  
After transmission, the machine  
will return to standby display.  
2
If you make a mistake, press the  
{Clear/Stop} key, and then enter the  
correct number again.  
Note  
❒ When specifying a destination  
using a Quick Dial, the destina-  
tion is added even if you did not  
press the {OK} key.  
Reference  
p.34 “Dialing”  
E Press the {Start} key.  
The machine starts scanning the  
original.  
The machine calls the destination.  
The name or fax number which is  
programmed as the Own Name or  
Own Fax Number at the other end  
is shown on the top of the display.  
26  
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Canceling a Memory Transmission  
Canceling a Memory Transmission  
Before the Start Key is Pressed During Transmission  
Use this procedure to cancel a trans-  
mission after the original has been  
scanned.  
A
Press the  
key.  
{Energy Saver / Clear Modes}  
2
Note  
❒ If transmission finishes while you  
are carrying out this procedure, it  
will not be canceled.  
❒ If you cancel a message while it is  
being sent, transmission is halted  
as soon as you finish this proce-  
dure. However, some pages of  
your message may have already  
been sent and will be received at  
the other end.  
Note  
❒ When you have already set the  
original, you can also cancel the  
transmission by removing the  
original from the machine.  
A Press the {Job Information} key,  
and confirm that " 1. Cancel TX /  
RX " is displayed.  
While the Original is Being  
Scanned  
A Press the {Clear/Stop} key.  
The Information menu is shown.  
B Press the {OK } key.  
The machine will stop storing the  
original and the data will not be  
sent.  
27  
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Faxing  
C
Display the file you want to delete.  
A Press the {Job Information} key,  
and confirm that "1. Cancel TX /  
RX" is displayed.  
Enter the file number with the  
number keys, or search using 0 or  
1.  
2
D Press the {OK} key.  
E Press 0 or 1 to select " Yes "  
F Press the {OK} key.  
B Press the {OK} key.  
C
Display the file you want to delete.  
The file is erased, and the machine  
will return to standby display  
Enter the file number with the  
number keys, or search using 0 or  
1.  
While the Original is Awaiting  
Transmission  
Note  
If you are unable to find the file, it  
has already been sent.  
❒ Pages already being sent to the  
destination cannot be canceled,  
even if you cancel the transmis-  
sion. The transmission may be sent  
before you can cancel it, even if  
you start canceling the transmis-  
sion before it is fully sent.  
D Press the {OK} key.  
E Press 0 or 1 to select " Yes ”.  
F Press the {OK} key.  
The file is erased, and the machine  
will return to standby display  
28  
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Immediate Transmission  
Immediate Transmission  
Immediate Transmission is conve-  
B Set your original.  
Reference  
nient when:  
• You wish to send a document im-  
mediately as it is scanning.  
p.23 “Setting Originals”  
• You wish to quickly check whether  
you have successfully connected  
with the other party's fax machine.  
2
C Select any scan settings you re-  
quire. See p.32 “Scan Settings”.  
D Dial.  
• Your machine's memory is getting  
full.  
The machine dials immediately after  
you press the {Start} key. The mes-  
sage is scanned and transmitted page  
by page without being stored in  
memory.  
If you make a mistake, press the  
{Clear/Stop} key, and then enter the  
correct number again.  
Note  
Reference  
p.34 “Dialing”  
❒ You can only specify one destina-  
tion for Immediate Transmission.  
See p.19 “Chain Dial”, Advanced  
Features.  
❒ You can set whether the machine is  
in Memory Transmission mode or  
Immediate Transmission mode  
right after the power is turned on  
with the User Parameters.  
E Press the {Start} key.  
❒ The machine does not redial with  
immediate transmission.  
A
Check that the Memory Transmis-  
sion indicator is not lit.  
The machine calls the destination.  
While it is dialing, the number or  
name which is programmed as the  
Own Name or Own Fax Number  
in the machine of the other party is  
shown on the display. When con-  
nected, the machine starts scan-  
ning the original.  
If it is lit, press the {Memory Trans.}  
key.  
29  
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Faxing  
Reference  
p.41 “Own Name/Fax Head-  
er/Own Fax Number”  
After transmission the machine  
will return to standby display.  
2
30  
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Canceling an Immediate Transmission  
Canceling an Immediate Transmission  
Before the Start key is Pressed  
A
Press the  
key.  
{Energy Saver / Clear Modes}  
2
Note  
❒ When you have already set the  
original, you can also cancel the  
transmission by removing the  
original from the machine.  
After the Start key is Pressed  
A
Press the {Clear/Stop} key, and then  
remove the original.  
Note  
❒
If the transmission finishes while  
you are carrying out this proce-  
dure, it will not be canceled.  
31  
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Faxing  
Scan Settings  
You may wish to send many different  
types of fax messages. Some of these  
may be difficult to reproduce at the  
other end. However, your machine  
has three settings that you can adjust  
to help you transmit your document  
with the best possible image quality.  
❖ Auto (8×3.85 lines/mm, 200×100dpi)  
and (8×7.7 lines/mm, 200×200dpi)  
Select for originals containing nor-  
mal size characters and small size  
characters. The machine will  
choose either Standard or Detail  
for originals automatically.  
2
❖ Resolution:  
Standard, Detail, Fine, Auto  
Limitation  
❒ If the other party's machine does  
not support the resolution at  
which you are sending, this ma-  
chine automatically switches to a  
resolution which is supported.  
❖ Original Type:  
Halftone  
❒ Sending with Fine resolution re-  
quires that the other party's ma-  
chine has the capability to receive  
fax messages at Fine resolution.  
Resolution  
Images and text are scanned into the  
machine by converting them to a se-  
quence of dots. The frequency of dots  
determines the quality of the image  
and how long it takes to transmit.  
Therefore, images scanned at high  
resolution (Fine) have high quality  
but transmission takes longer. Con-  
versely, low resolution (Standard)  
scanning results in less quality but  
your original is sent more quickly.  
Choose the setting that matches your  
needs based upon this trade off be-  
tween speed and image clarity.  
Note  
❒ The resolution returns to the de-  
fault setting after every transmis-  
sion. You can change this with the  
User Parameters (Switch01, Bit7).  
See p.83 “User Parameters”, Ad-  
vanced Features.  
❒ Auto resolution can be selected  
when the machine is in memory  
transmission mode and it can not  
be selected when the machine is in  
immediate transmission mode.  
❖
Standard (8×3.85 lines/mm, 200×100dpi)  
Select for originals containing nor-  
mal sized characters.  
❒ Standard Memory Transmission is  
used instead of Parallel Memory  
Transmission when Auto resolu-  
tion is selected.  
❖ Detail (8×7.7 lines/mm, 200×200dpi)  
Select for originals containing  
small characters or when you re-  
quire greater clarity. This resolu-  
tion is twice as fine as Standard.  
❒ Auto resolution can not be selected  
when copying.  
❒ Usually, transmission takes short-  
er when Auto resolution is select-  
ed than Detail resolution is  
selected. However, transmission  
for some originals containing nor-  
mal size characters and small size  
characters takes longer because  
resolution modes are changed.  
❖ Fine (8×15.4 lines/mm, 200×400dpi)  
Select for originals with very fine  
details or when you require the  
best possible image clarity. This  
resolution is four times as fine as  
Standard.  
32  
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Scan Settings  
A
Press the {Resolution} key to switch  
between resolutions. The indica-  
tors above the key show the cur-  
rent selection. When none of the  
indicators are lit, Standard is se-  
lected.  
A Press the {Halftone} key.  
2
Original Type  
If your original contains photographs  
or colored illustrations, select Half-  
tone to optimize image clarity.  
❖ Halftone  
Select Halftone to send an original  
containing a halftone image such  
as a photograph or a color original.  
Note  
❒ If you select Halftone, resolution is  
automatically set to Detail. Even if  
you do not select Halftone again,  
the resolution will not return to  
Standard.  
❒ If you select Halftone, the trans-  
mission will take longer than when  
it is not selected.  
❒ You can set whether the machine  
returns to the Original Type de-  
fault setting after every transmis-  
sion with the User Parameters  
(Switch 01 Bit 7). See p.83 “User  
Parameters”, Advanced Features.  
33  
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Faxing  
Dialing  
There are four main ways to dial a  
number:  
C
Enter the fax number with the num-  
ber keys.  
The digits appear on the display as  
you enter them.  
❖ Entering Numbers Directly  
See p.34 “Entering Numbers Di-  
rectly”  
2
❖ Using Quick Dials:  
See p.35 “Using Quick Dials”  
Note  
❖ Using Speed Dials:  
See p.36 “Using Speed Dials”  
❒ If you make a mistake, press the  
{Clear/Stop} key and enter  
again.  
❖ Using Groups  
See p.37 “Using Groups”  
❒ If you wish to send this message  
to more than one destination,  
press the {OK} key, and then en-  
ter the next destination.  
Entering Numbers Directly  
Enter numbers directly using the  
number keys on the right side of the  
operation panel.  
D Press the {Start} key.  
Note  
-Limitations when dialing with  
the number keys  
❒ Maximum length of a fax number:  
254 digits.  
Fax numbers entered with the num-  
ber keys are stored in internal memo-  
ry (separate from memory for storing  
original data). Therefore, using the  
number keys, you cannot program 69  
or more numbers for the following:  
❒ You can insert pauses and tones in  
a fax number. See p.35 “Pause”,  
p.35 “Tone”  
❒ A pause is shown as a “-” on the  
display.  
• Destinations specified in a Memo-  
ry Transmission (including Polling  
Reception)  
A Make sure that the machine is in  
standby display.  
• Destinations specified in a Group  
B Set your original and select any  
scan settings you require.  
For example, when 60 destinations  
are registered in a Group with the  
number keys, only 9 destinations can  
be dialed for Memory Transmission  
from the number keys.  
34  
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Dialing  
Note  
Tone  
❒ If a memory file is awaiting trans-  
mission and the "Exceeded the  
Max.Cannot Add"message is dis-  
played when dialing with the  
number keys, you cannot dial any  
more numbers. That is because the  
fax numbers have been dialed with  
the number keys for some of the  
files awaiting transmission. When  
these files have been sent and their  
fax numbers are deleted from  
memory, additional fax numbers  
can be dialed.  
This function allows a machine con-  
nected to a pulse dialing line to send  
tone signals (for example if you want  
to use a special service on a tone dial-  
ing line). When you press the {p}  
key, the machine dials the number us-  
ing tone signals.  
2
Note  
❒ You cannot place a tone before the  
first digit of a fax number.  
❒ Some services may not be available  
when using the {p} key.  
❒ The display shows the percentage  
of free memory space for storing  
originals. Since fax numbers are  
stored in separate memory, dialing  
fax numbers with the number keys  
does not change the percentage on  
the display.  
❒ A tone is shown as a "•" on the dis-  
play.  
Using Quick Dials  
You can specify destinations simply  
by pressing the Quick Dial.  
You must program the destination's  
fax number in a Quick Dial before-  
hand.  
Pause  
Press the {Pause/Redial} key when di-  
aling or storing a number to insert  
about a two-second pause.  
Additionally, you can store a name  
for the destination in Quick Dials.  
Note  
❒ To register, edit, or delete a Quick  
Dial, see p.46 “Quick Dial”  
❒ To check the contents of all Quick  
dials, print the quick Dial list. See  
p.54 “Printing Reports/Lists”, Ad-  
vanced Features.  
❒ You can have the label stored with  
a Quick Dial printed on the first  
page received at the other end.  
Note  
Reference  
p.34 “Dialing”  
❒ You cannot insert a pause before  
the first digit of a fax number.  
❒ A pause is shown as a "-" on the  
A Make sure that the machine is in  
display.  
standby display.  
❒ You can insert a pause in numbers  
stored in Quick Dials and Speed  
Dials.  
35  
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Faxing  
B Set your original and select any  
Using Speed Dials  
scan settings you require.  
You can specify destinations simply  
by pressing the {Speed Dial} key and a  
Speed Dial code (00 to 99).  
You must store the destination's fax  
number in a Speed Dial beforehand.  
Additionally, you can store a name  
for the destination in Speed Dials.  
C Press the Quick Dial key in which  
the destination's number is pro-  
grammed.  
2
Note  
❒ To register, edit, or delete Speed  
Dial entries, see p.52 “Speed Dial”  
❒ To check the contents of all Speed  
Dials, print the Speed Dial list. See  
p.54 “Printing Reports/Lists”, Ad-  
vanced Features.  
❒ You can use codes 00-99 for Speed  
Dials.  
If the destination's name has been  
stored, the name is shown on the  
display. If it is not, the fax number  
is shown.  
❒ If a search letter is registered with  
a Speed Dial, you can find this  
number quickly using the Tele-  
phone Directory function. See p.20  
“Telephone Directory”, Advanced  
Features.  
❒ You can have the label stored with  
a Speed Dial printed on the first  
page received at the other end.  
Note  
❒ If you make a mistake, press the  
A Make sure that the machine is in  
{Clear/Stop} key and try again.  
standby display.  
❒ If you wish to dial another des-  
tination, press the {OK} key and  
dial another fax number.  
B Set your original and select any  
scan settings you require.  
D Press the {Start} key.  
36  
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Dialing  
C Press the {Speed Dial} key.  
Using Groups  
You can store multiple destinations as  
a single Group and simply specify a  
particular Group.  
You must store the destinations' fax  
number in a Group beforehand.  
2
Additionally, you can store destina-  
tion names and a Group name in  
Groups.  
The method for specifying Groups  
differs according to the way they  
were programmed.  
• When programmed in a Quick Di-  
al: Press the Quick Dial key.  
D Enter the two digit code (00 to 99)  
for the destination with the num-  
ber keys.  
• When not programmed in a Quick  
Dial: Use the User Function Key.  
Group Dial is assigned to {F4} as a  
default setting. If this setting is  
changed, program the Group func-  
tion in a User Function key ( {F1}  
to {F5} ). When you want to speci-  
fy a destination, press the User  
Function key in which the Group  
Function is programmed, and then  
press the Group number with the  
number keys. See p.51 “User Func-  
tion Keys”, Advanced Features.  
Note  
❒ When a name is stored for the  
destination, the name is dis-  
played, and when no name is  
stored, the fax number is dis-  
played.  
❒ If you wish to dial another des-  
tination, press the {OK} key and  
dial another fax number.  
Limitation  
❒ You cannot use Immediate Trans-  
mission to send Groups. You can  
only use Memory Transmission.  
❒ If you make a mistake, press the  
{Clear/Stop} key, and try again.  
Note  
E Press the {Start} key.  
❒
Quick Dials programmed for Groups  
cannot be used for any other func-  
tion.  
❒ To register, edit, or delete Groups,  
see p.57 “Groups”  
❒
To check the contents of all Groups,  
print the Group Dial list. See p.54  
“Printing Reports/Lists”, Ad-  
vanced Features.  
37  
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Faxing  
When Specifying a Group with a Quick  
Dial  
When Specifying a Group with the Group  
key  
Make sure that the Memory Trans-  
mission indicator is lit, if not, press  
the {Memory Trans.} key to light it.  
Make sure that the Memory Trans-  
mission indicator is lit, if not, press  
the {Memory Trans.} key to light it.  
Note  
Note  
2
❒ You must register Groups to Quick  
Dials beforehand. See p.57  
“Groups”  
❒ Group Dial is assigned to {F4} as a  
default setting. If this setting is  
changed, you must program the  
Group function in a User Function  
key beforehand. See p.51 “User  
Function Keys”, Advanced Features.  
A Make sure that the machine is in  
standby display.  
B Set your original and select any  
A Make sure that the machine is in  
scan settings you require.  
standby display.  
B Set your original and select any  
scan settings you require.  
C Press the Quick Dial key in which  
the Group is programmed.  
C Press the User Function key pro-  
grammed with the Group func-  
tion.  
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ If you wish to dial another des-  
tination, press the {OK} key,  
and then dial another fax num-  
ber.  
D Enter the Group number (1 to 5)  
with the number keys.  
D Press the {Start} key.  
Note  
❒ If you want to specify another  
Group, press the {OK} key, and  
then repeat step C above.  
❒ If you make a mistake, press the  
{Clear/Stop} key, and the dis-  
play will return to that in step B.  
E Press the {Start} key.  
38  
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Reception Modes  
Reception Modes  
The machine can treat incoming fax  
messages and telephone calls in three  
ways.  
❒ Set a smaller number of rings  
for the telephone answering  
machine than for the fax ma-  
chine.  
❖ Manual Receive  
❒ It could not be work correctly  
depends on a telephone an-  
swering machine.  
Use this mode if your line is shared  
by a fax machine and a telephone  
but you wish to answer all calls  
yourself and decide whether they  
are fax documents or telephone  
calls. You must manually press the  
{Start} key to receive a fax.  
The machine will ring continuous-  
ly until you answer the call, so you  
have to be near the machine at all  
times.  
2
Selecting the Reception Mode  
Select the Reception Mode using the  
following procedure.  
A Press the {User Tools} key.  
❖ Auto Receive  
Use this mode if you have a dedi-  
cated fax line. The machine as-  
sumes all calls are fax documents.  
It will ring once to alert you of an  
incoming call, and then starts re-  
ceiving.  
❖ Auto Select  
In this mode, the machine rings a  
number of times. You can answer  
the call while the machine is ring-  
ing. If you do not answer the call,  
the machine automatically chang-  
es to receive fax messages.  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
Note  
❒ You can change the number of  
rings. See p.59 “Setting the Auto  
Ring Time”, Advanced Features.  
C Press the {OK} key.  
❒ When the other party send a fax  
message, the machine changes  
to receive the fax message auto-  
matically.  
❒ You can connect a telephone an-  
swering machine with Auto Se-  
lect.  
D Press 0 or 1 until " 3. Setup " is  
displayed.  
39  
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Faxing  
E Press the {OK} key.  
F Press 0 or 1 until “ 5. Reception  
Mode “ is displayed.  
2
G Press the {OK} key.  
H Press 0 or 1 to select the recep-  
tion mode.  
I Press the {OK} key.  
J Press the {User Tools} key to re-  
turn to the standby display.  
40  
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3. Registering  
Own Name/Fax Header/Own Fax Number  
Make sure that all necessary settings  
Note  
are made before connecting your ma-  
❒
In the USA, law requires that your  
fax number be included in the  
fax Header. Register the fax  
number and switch on Fax  
Header Print with User Parame-  
ters. See p.83 “User Parame-  
ters”, Advanced Features.  
chine to the telephone line.  
❖ Own Name  
This should be your name or com-  
pany name, in 20 characters or less.  
During communication, if the oth-  
er party's fax machine supports  
Own Name, this replaces the Own  
Fax Number that follows. This  
name will appear on the display of  
the other party's fax machine, and  
the name registered on that ma-  
chine will appear on yours.  
❖ Own Fax Number (Required by inter-  
national law)  
This is your fax machine's phone  
number that must include country  
and area codes using 20 characters  
or less. During any communica-  
tion, your Own Fax Number ap-  
pears on their display. (Conversely  
their Own Fax Number appears on  
your display.)  
Limitation  
❒ The registered name will not be  
used unless the other party has  
the same machine of the same  
make that supports the Own  
Name function.  
Note  
❒
In some areas, the Own Fax Num-  
ber is preprogrammed by your  
service representative, and can-  
not be re-programmed by the  
user.  
❖ Fax Header  
This is ordinarily your name or  
company name. Your fax header  
can be up to 32 characters long,  
and is printed on the header of ev-  
ery page you send.  
Important  
❒ When sending a fax, your Own Fax  
Number is required by interna-  
tional law. You cannot legally con-  
nect a fax machine to the telephone  
system if the Own Fax Number is  
not programmed.  
Important  
❒
In the USA, the Fax Header must  
contain the telephone number of  
the line your machine is con-  
nected to. It will be printed on  
the header of every page you  
send. Required in the USA.  
Note  
❒ You can confirm the Own Name,  
Fax Header, and Own Fax Number  
settings in the User Parameters  
List. See p.88 “Printing the User  
Parameter List”, Advanced Features.  
41  
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Registering  
F Press 0 or 1 until "6. Fax Infor-  
Registering  
mation" is displayed.  
The following procedure describes  
how to make initial settings.  
A Press the {User Tools} key.  
G Press the {OK} key.  
Confirm that " 1. Own Name " is  
displayed.  
3
H Press the {OK} key.  
I Enter your Own Name.  
B Press 0 or 1 until "2. Fax Fea-  
tures" is displayed.  
Note  
❒ If you want to erase a character  
in the name, press the  
key.  
{Clear/Stop}  
C Press the {OK} key.  
Reference  
See p.67 “Entering Charac-  
ters”for how to enter characters.  
D Press 0 or 1 until " 3. Setup " is  
J Press the {OK} key.  
displayed.  
Your Own Name is programmed.  
E Press the {OK} key.  
K Press 0 or 1 until " 2. Fax Header  
" is displayed.  
42  
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Own Name/Fax Header/Own Fax Number  
Note  
L Press the {OK} key.  
❒
The format of the number is nor-  
mally as follows: International  
Dial Prefix, Your Country Code,  
Your Area Code (do not insert a  
pause after your Area Code),  
followed by your telephone  
number. Check the Internation-  
al Dialing Prefix and the Coun-  
try Code with your local  
telecommunications operator.  
The programmed Own Name is  
displayed.  
M Press 0 or 1 to move the cursor,  
and then enter your fax number  
after the programmed Own  
Name.  
3
Characters you can enter include  
numerals 0-9, plus symbols (+),  
and spaces.  
R Press the {OK} key.  
Note  
Your Own Fax Number is pro-  
grammed.  
❒ You need to add your fax num-  
ber to the prorammed Own  
Name in this step so that your  
Fax Header contains both your  
Own Name and your fax num-  
ber.  
S Press the {User Tools} key to re-  
N Press the {OK} key.  
turn to standby display.  
Your Fax Header is programmed.  
Editing  
The following procedure describes  
how to edit initial settings.  
O Press 0 or 1 until " 3. Own Fax  
A Press the {User Tools} key.  
Number " is displayed.  
P Press the {OK} key.  
Q Enter your Own Fax Number.  
43  
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Registering  
B Press 0 or 1 until " 2. Fax Fea-  
Deleting  
tures " is displayed.  
The following procedure describes  
how to delete initial settings.  
A Press the {User Tools} key.  
C Press the {OK} key.  
3
D Press 0 or 1 until " 3. Setup " is  
displayed.  
E Press the {OK} key.  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
F Press 0 or 1 until "6. Fax Infor-  
mation" is displayed.  
C Press the {OK} key.  
G Press the {OK} key.  
D Press 0 or 1 until " 3. Setup " is  
displayed.  
H Press 0 or 1 to select the item  
that you want to edit.  
I Press the {OK} key.  
E Press the {OK} key.  
J Press the {Clear/Stop} key, and  
then reenter the Number or  
Name.  
K Press the {OK} key.  
L Press the {User Tools} key to re-  
turn to standby display.  
44  
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Own Name/Fax Header/Own Fax Number  
F Press 0 or 1 until "6. Fax Infor-  
mation" is displayed.  
G Press the {OK} key.  
3
H Press 0 or 1 to select the item  
that you want to delete.  
I Press the {OK} key.  
J Press the {Clear/Stop} key.  
K Press the {OK} key.  
L Press the {User Tools} key to re-  
turn to standby display.  
45  
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Registering  
Quick Dial  
To save time, you can program a fax  
number that you use often into a  
Quick Dial key. Then, whenever you  
are sending a message to that loca-  
tion, just press that Quick Dial key to  
dial.  
A Press the {User Tools} key.  
Registering  
3
The following procedure describes  
how to register fax numbers in Quick  
Dial keys. There are 30 Quick Dials  
available.  
You can register the following items  
in each key:  
• Destination fax number (up to 254  
B Press 0 or 1 until " 2. Fax Fea-  
digits)  
tures " is displayed.  
• Destination name (up to 20 charac-  
ters)  
• Label Insertion (whether to print  
the destination name on faxes sent  
to this number)  
C Press the {OK} key.  
Important  
❒ We recommend that you print the  
Quick Dial list and keep it when  
you program or change fax num-  
bers. See p.54 “Printing Re-  
ports/Lists”, Advanced Features.  
Confirm that " 1. Program / Delete  
" is displayed.  
D Press the {OK} key.  
Limitation  
❒ When a registered Quick Dial key  
is being used for a standby Memo-  
ry Transmission, the message "  
This Dial is in Use. Cannot  
Change. " is shown and you can-  
not change the destination for this  
key.  
Confirm that " 1. Prog. Quick Dial "  
is displayed.  
E Press the {OK} key.  
Note  
❒
You can confirm fax numbers stored  
in Quick Dials on the Quick Dial  
List. See p.54 “Printing Re-  
ports/Lists”, Advanced Features.  
46  
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Quick Dial  
F Display the number of the Quick  
H Press the {OK} key.  
Dial key you want to register.  
The fax number is programmed.  
I Enter the destination name.  
Note  
Press a Quick Dial key, or search  
using 0 or 1.  
Note  
❒ If a Quick Dial has already been  
registered, the contents are dis-  
played. Press 0 or 1 to select a  
Quick Dial that is not pro-  
grammed, and then press the  
{OK} key.  
3
❒ Under rare circumstances, gar-  
bled characters may appear  
during name registration if you  
use the {Pause/Redial} key to  
display the fax number of par-  
ties located in other countries. If  
this happens, simply delete the  
garbled characters using 0 or  
1 and the {Clear/Stop} keys,  
then go on to enter the name.  
G Enter a fax number with the num-  
ber keys.  
Note  
J Press the {OK} key.  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
The name is programmed.  
❒ If you press the {Pause/Redial}  
key, the last 10 fax numbers di-  
aled are displayed. Press 0 or  
1 to select the fax number you  
want to specify, and then press  
the {OK} key.  
K Press 0 or 1 to select "On" or  
"Off".  
❒
Make sure a Dial Option is stored  
in one of the User Function  
keys, and then enter the other  
party's fax number, and then  
press the User Function key that  
contains the Dial Option. You  
can specify SUB or SEP, SID and  
PWD. See p.23 “SEP Code”, Ad-  
vanced Features or p.24 “SUB  
Code”, Advanced Features.  
Note  
❒ Label insertion allows the re-  
ceiver's name that is pro-  
grammed in Quick Dial or  
Speed Dial to be printed on the  
fax when it is received at the  
other end. See p.8 “Label Inser-  
tion”, Advanced Features.  
47  
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Registering  
L Press the {OK} key.  
D Press the {OK} key.  
If you want to store another Quick  
Dial, go to step E.  
Confirm that " 1. Prog. Quick Dial "  
is displayed.  
M Press the {User Tools} key to re-  
E Press the {OK} key.  
turn to standby display.  
3
Editing  
F Display the number of the Quick  
The following procedure describes  
how to edit fax numbers registered in  
Quick Dial keys.  
Dial key you want to edit.  
Press a Quick Dial key, or search  
using 0 or 1.  
A Press the {User Tools} key.  
G Press the {OK} key.  
H
Press the {Clear/Stop} key, and then  
reenter the fax number with the  
number keys.  
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ If you press the {Pause/Redial}  
key, the last 10 fax numbers di-  
aled are displayed. Press 0 or  
1 to select the fax number you  
want to specify, and then press  
the {OK} key.  
B Press 0 or 1 until " 2. Fax Fea-  
❒
Make sure a Dial Option is stored  
in one of the User Function  
keys, and then enter the other  
party's fax number and press  
the User Function key that con-  
tains the Dial Option. You can  
specify SUB or SEP, SID and  
PWD. See p.23 “SEP Code”, Ad-  
vanced Featuresor p.24 “SUB  
Code”, Advanced Features.  
tures " is displayed.  
C Press the {OK} key.  
I Press the {OK} key.  
Press the Clear/Stop  
Confirm that " 1. Program / Delete  
" is displayed.  
J
{
}
key, and then  
reenter the destination name.  
48  
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Quick Dial  
Note  
Deleting  
❒ Under rare circumstances, gar-  
bled characters may appear  
during name registration if you  
use the {Pause/Redial} key to  
display the fax number of par-  
ties located in other countries. If  
this happens, simply delete the  
garbled characters using 0 or  
1 and the {Clear/Stop} keys,  
and then go on to enter the  
name.  
The following procedure describes  
how to delete fax numbers registered  
in Quick Dial keys.  
Limitation  
❒ When a Quick Dial key is being  
used for a standby Memory Trans-  
mission, the message " This Dial  
is in Use. Cannot Delete." is  
shown and you cannot delete the  
destination for this key.  
3
K Press the {OK} key.  
A Press the {User Tools} key.  
The name is programmed.  
L Press 0 or 1 to select "On" or  
"Off".  
Note  
❒ Label insertion allows the re-  
ceiver's name that is pro-  
grammed in Quick Dial or  
Speed Dial to be printed on the  
fax when it is received at the  
other end. See p.8 “Label Inser-  
tion”, Advanced Features.  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
M Press the {OK} key.  
C Press the {OK} key.  
If you want to store another Quick  
Dial, go to step E.  
Confirm that " 1. Program / Delete  
" is displayed.  
N Press the {User Tools} key to re-  
turn to standby display.  
D Press the {OK} key.  
49  
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Registering  
E Press 0 or 1 until " 2. Del. Quick  
Quick Dial Key Label (Dial  
label)  
Dial " is displayed.  
You can print a template that can be  
used to make labels for Quick Dial  
keys. The template will have destina-  
tion or Group names programmed in  
Quick Dial keys.  
F Press the {OK} key.  
Limitation  
❒ Set the label paper to landscape in  
the Bypass Tray. Portrait position  
will print the wrong size.  
3
G Display the Quick Dial key that  
you want to delete.  
Press a Quick Dial key or search by  
pressing 0 or 1.  
Note  
❒ To print the label template, see  
p.54 “Printing Reports/Lists”, Ad-  
vanced Features.  
The number of the Quick Dial key  
and the fax number or name are  
displayed.  
H Press the {OK} key.  
The stored data (fax number and  
name) is deleted.  
If you want to delete another  
Quick Dial key, go to step F.  
I Press the {User Tools} key to re-  
turn to standby display.  
50  
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Quick Dial  
Label paper  
AUG. 21. 2002 11:22AM  
3
51  
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Registering  
Speed Dial  
A Press the {User Tools} key.  
Registering  
If you register numbers in Speed Di-  
als, you can specify the fax number  
simply by pressing the {Speed Dial}  
key, and entering a two-digit Speed  
Dial number.  
3
The following procedure describes  
how to register fax numbers in Speed  
Dials.  
You can register the following items  
in a Speed Dial:  
• Destination fax number (up to 100  
numbers, up to 254 digits for each  
number)  
B Press 0 or 1 until " 2. Fax Fea-  
• Destination name (up to 20 charac-  
tures " is displayed.  
ters)  
• A Telephone Directory search let-  
ter (A to Z)  
• Label Insertion (whether to print  
the destination name on faxes sent  
to this number)  
C Press the {OK} key.  
Important  
❒ We recommend that you print the  
Speed Dial list and keep it when  
you register or change a destina-  
tion.  
Confirm that " 1. Program / Delete  
" is displayed.  
D Press the {OK} key.  
Limitation  
E Press 0 or 1 until " 3. Prog.  
❒ When a registered Speed Dial is  
being used for a standby Memory  
Transmission, the message " This  
Dial is in Use. Cannot  
Change. " is shown and you can-  
not change the destination for this  
Quick Dial. .  
Speed Dial " is displayed.  
F Press the {OK} key.  
Note  
❒ You can specify codes 00 to 99.  
❒ You can confirm the contents of  
Speed Dial numbers in the Speed  
Dial List. See p.54 “Printing Re-  
ports/Lists”, Advanced Features.  
52  
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Speed Dial  
Note  
G Display the number of the Speed  
Dial you want to register (00 to  
99).  
❒ If a destination name is already  
registered in the Speed Dial, the  
name is shown on the display. If  
you wish to change the destina-  
tion name, press the {Clear/Stop}  
key, and then enter another  
name.  
Enter the Speed Dial number with  
the number keys, or search using  
0 or 1.  
K Press the {OK} key.  
The search letter is registered.  
Note  
3
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ If a Speed Dial number has al-  
ready been stored, the contents  
are displayed. Press 0 or 1 to  
select an unprogrammed num-  
ber, then press the {OK} key.  
L Press 0 or 1 to select "On" or  
"Off".  
H Enter a fax number with the num-  
ber keys.  
Note  
❒ Label insertion allows the desti-  
nation name that is pro-  
grammed in Quick Dial or  
Speed Dial to be printed on the  
fax when it is received at the  
other end. See p.8 “Label Inser-  
tion”, Advanced Features.  
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ If you press the {Pause/Redial}  
key, the last 10 fax numbers di-  
aled are displayed. Press 0 or  
1 to select the fax number you  
want to specify, and then press  
the {OK} key.  
M Press the {OK} key.  
If you want to store another Speed  
Dial number, go to step F.  
I Press the {OK} key.  
The fax number is programmed.  
N Press the {User Tools} key to re-  
turn to standby display.  
J Enter the Destination name.  
53  
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Registering  
G Display the number of the Speed  
Editing  
Dial you want to edit (00 to 99).  
Enter the Speed Dial number with  
the number keys, or search using  
0 or 1.  
The following procedure describes  
how to edit registered Speed Dial  
numbers.  
H Press the {OK} key.  
A Press the {User Tools} key.  
I
Press the {Clear/Stop} key, and then  
reenter a fax number with the  
number keys.  
3
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ If you press the {Pause/Redial}  
key, the last 10 fax numbers di-  
aled are displayed. Press 0 or  
1 to select the fax number you  
want to specify, and then press  
the {OK} key.  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
J Press the {OK} key.  
The fax number is programmed.  
K Press the {Clear/Stop} key, and  
then reenter the Destination  
name.  
C Press the {OK} key.  
Confirm that " 1. Program / Delete  
" is displayed.  
L Press the {OK} key.  
D Press the {OK} key.  
The search letter is registered.  
E Press 0 or 1 until " 3. Prog.  
Speed Dial " is displayed.  
M Press 0 or 1 to select "On" or  
"Off".  
F Press the {OK} key.  
54  
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Speed Dial  
Note  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
❒ Label insertion allows the desti-  
nation name that is pro-  
grammed in Quick Dial or  
Speed Dial to be printed on the  
fax when it is received at the  
other end. See p.8 “Label Inser-  
tion”, Advanced Features.  
C Press the {OK} key.  
N Press the {OK} key.  
3
Confirm that " 1. Program / Delete  
" is displayed.  
If you want to edit another Speed  
Dial number, go to step F.  
D Press the {OK} key.  
E Press 0 or 1 until " 4. Del. Speed  
O Press the {User Tools} key to re-  
Dial " is displayed.  
turn to standby display.  
Deleting  
F Press the {OK} key.  
The following procedure describes  
how to delete fax numbers in Speed  
Dials.  
Limitation  
❒ If a registered Speed Dial is being  
used for a standby Memory Trans-  
mission, the message " This Dial  
is in Use. Cannot Delete." is  
shown and you cannot delete the  
destination for this Speed Dial.  
G Display the Speed Dial number  
you want to delete (00 to 99).  
Enter the Speed Dial number with  
the number keys or search using 0  
or 1.  
A Press the {User Tools} key.  
The Speed Dial number and the fax  
number or name are displayed.  
H Press the {OK} key.  
The programmed data (fax num-  
ber and name) is deleted.  
If you want to delete another  
name, go to step F.  
55  
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Registering  
I Press the {User Tools} key to re-  
turn to standby display.  
3
56  
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Groups  
Groups  
If you regularly broadcast documents  
to the same set of destinations, you  
can combine these numbers into a  
group. Then just select the group and  
each number will be dialed in se-  
quence automatically.  
Registering  
You can register the following items  
in a Group:  
• Destination fax numbers  
There are two ways of programming  
Groups:  
• Group name (up to 20 characters)  
You can enter destination numbers  
using Quick Dial keys, Speed Dials,  
or the number keys.  
3
❖ Registering groups in Quick Dial keys  
If you register a group in a Quick  
Dial key, you can specify that  
group by pressing a Quick Dial  
key. However, if you use Quick  
Dial keys to register groups, you  
will be able to register fewer Quick  
Dial keys .  
Note  
❒ You can register up to 5 Groups.  
❒ The maximum number of destina-  
tions you can register in a Group is  
140.  
❒ The combined maximum number  
of destinations you can register in  
all Groups is 149. This 149 can be  
composed of up to 30 Quick Dial  
numbers, 50 Speed Dial numbers  
and 69 numbers entered directly  
with the number keys.  
Note  
❒ You cannot register another  
function (Quick Dials) in a  
Quick Dial key already used for  
a group. Also, you cannot regis-  
ter groups in a Quick Dial key  
already used for another func-  
tion.  
❒ The number of destinations that  
can be registered with the number  
keys depends on how the machine  
is used. In theory you can register  
up to a combined maximum of 69  
destinations with the number keys  
for all groups.  
❖ Assigning the Group Functions to the  
Group key  
To assign the Group Function to  
the Group key, you must first as-  
sign the Group function to a User  
Function key. To send a fax, press  
the Group key, and then enter the  
group number (1 to 5). To select a  
Group using a Group key, one  
more step is required than when  
using a Quick Dial key. However,  
multiple Groups (a maximum of  
five) can be stored in a Group key,  
thus leaving the Quick Dial keys to  
be used more effectively.  
❒ If you register 69 destinations with  
the number keys, Memory Trans-  
mission using the number keys be-  
comes unavailable, and only  
Immediate Transmission is avail-  
able.  
❒ If you register a Group with the  
number keys when a file is waiting  
to be transmitted, a message is  
shown. You sometimes cannot reg-  
ister any more destinations even  
when the number of specified des-  
tination is 68 or less.  
57  
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Registering  
❒ It is recommended that you print  
the Group Dial list and keep it  
when you register or change desti-  
nations. See p.54 “Printing Re-  
ports/Lists”, Advanced Features.  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
❒ If you register the same destination  
in different Groups, it is only  
counted as one item.  
C Press the {OK} key.  
❒ The table below shows how to  
count numbers.  
Group1  
Group2  
TotalNumber  
of items  
3
Confirm that " 1. Program / Delete  
" is displayed.  
Quick Dial Quick Dial  
9
[01]  
[01]  
D Press the {OK} key.  
Quick Dial  
[03]  
E Press 0 or 1 until " 5. Prog.  
Group Dial " is displayed.  
Quick Dial Quick Dial  
[05] [05]  
Speed Dial Speed Dial  
[02] [02]  
Speed Dial Speed Dial  
F Press the {OK} key.  
[04]  
[04]  
Speed Dial  
[06]  
Speed Dial  
[09]  
G Display the number of the Group  
you want to register (1 to 5).  
Numberkeys Numberkeys  
12345678  
12345678  
Enter the group number with the  
number keys, or search using 0 or  
1.  
Numberkeys  
87654321  
A Press the {User Tools} key.  
Note  
❒ If you make a mistake, press the  
{Cancel} key and try again.  
❒ If a group has already been  
stored, the contents are dis-  
played. Press 0 or 1 to select a  
group number that is not pro-  
grammed, and then press the  
{OK} key.  
58  
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Groups  
❒ If a group is programmed, but  
no name is specified, the group  
number only is displayed on the  
lower line of the display.  
Note  
❒ If the Group name is already  
registered, it is shown on the  
display. If you wish to change  
the Group name, press the  
{Clear/Stop} key, and then enter  
another name.  
H Specify the destination using one  
of the following three methods:  
Enter the fax number with the  
number keys.  
N Press the {OK} key to register the  
Group.  
3
Press a Quick Dial key.  
O Press 0 or 1 to select "Yes" or  
"No" to be programmed in the  
Quick Dial key. Then press the  
{OK} key.  
Press the {Speed Dial} key, and  
then enter a Speed Dial number.  
If you selected " No ", go to step R.  
P Press the Quick Dial key you  
want to register in the Group.  
I Press the {OK} key.  
The destination is programmed.  
Q Press the {OK} key.  
J Press the 0 or 1 to select " Add "  
or " Exit ".  
R Press the {User Tools} key to re-  
turn to standby display.  
K Press the {OK} key.  
If you selected " Exit ", go to step M.  
L Repeat step G to K for all the des-  
tinations you want to register in  
the Group.  
M Enter the Group name.  
59  
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Registering  
D Press the {OK} key.  
Editing  
E Press 0 or 1 until " 5. Prog.  
You can edit the group name or add  
destinations for programmed groups.  
To edit a destination:  
Group Dial " is displayed.  
• For destinations programmed in  
Quick Dial or Speed Dial, edit the  
contents of the programmed Quick  
Dial or Speed Dial.  
F Press the {OK} key.  
•
For destinations programmed with  
the number keys, delete the desti-  
nation you want to edit from the  
group, and then program the new  
destination.  
3
G Display the number of the group  
you want to edit (1 to 5).  
Enter the group number with the  
number keys, or search using 0 or  
1.  
Editing a Group Name  
A Press the {User Tools} key.  
H Press the {OK} key.  
I Press 0 or 1 to select "No".  
J Press the {OK} key.  
B Press 0 or 1 until " 2. Fax Fea-  
K Press the {Clear/Stop} key, and  
tures " is displayed.  
then enter the new name.  
C Press the {OK} key.  
Note  
❒ If you want to delete a character  
of the name, press the  
key.  
{Clear/Stop}  
❒ If you press the {Cancel} key,  
the display will return to that  
shown for step E.  
Confirm that " 1. Program / Delete  
" is displayed.  
60  
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Groups  
L Press the {OK} key.  
Adding a Fax Number to a Group  
The name is changed.  
A Press the {User Tools} key.  
M Press 0 or 1 to select "Yes" if the  
group was programmed in a  
Quick Dial, or select "No" if it was  
not.  
3
N Press the {OK} key.  
If you selected "No", go to step P .  
Note  
B Press 0 or 1 until " 2. Fax Fea-  
❒
If you want to edit a programmed  
Quick Dial key, press the Quick  
Dial key, and then the {OK} key.  
tures " is displayed.  
O Press the {OK} key.  
C Press the {OK} key.  
If you want to program another  
group name, go to step F.  
Confirm that " 1. Program / Delete  
" is displayed.  
P Press the {User Tools} key to re-  
turn to standby display.  
D Press the {OK} key.  
E Press 0 or 1 until " 5. Prog.  
Group Dial " is displayed.  
F Press the {OK} key.  
61  
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Registering  
G Display the number of the group  
to which you want to add a num-  
ber (1 to 5).  
M Specify the destination using one  
of the following three methods:  
Enter the fax number with the  
number keys.  
Enter the group number with the  
number keys, or search using 0 or  
1.  
Press a Quick Dial key.  
H Press the {OK} key.  
I Press 0 or 1 to select "Yes".  
J Press the {OK} key  
Note  
3
Press the {Speed Dial} key and en-  
ter a Speed Dial number.  
Note  
❒ If you specify a Quick Dial or  
Speed Dial that is not pro-  
grammed, " This key is Not  
Programmed " is displayed. Re-  
specify the destination.  
N Press the {OK} key.  
The destination is added.  
❒ If you have finished adding des-  
tinations, select "Exit" and go to  
step Q.  
O
To add another destination, repeat  
steps K to N.  
K Press 0 or 1 to select "Add".  
P If you have finished adding desti-  
nations, select "Exit".  
L Press the {OK} key.  
Q Press the {OK} key.  
Note  
❒ If you want to change the group  
name, press the {Clear/Stop} key  
and enter the new name.  
62  
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Groups  
R Press the {OK} key.  
Deleting  
The following procedure describes  
how to delete a destination from a  
group.  
S Press 0 or 1 to select "Yes" if the  
group was programmed in a  
Quick Dial, or select "No" if it was  
not.  
•
When you delete a destination from  
a group programmed in a Quick  
Dial or a Speed Dial, the contents  
of the Quick Dial or Speed Dial are  
not deleted.  
3
To delete a destination from a group  
T Press the {OK} key.  
A Press the {User Tools} key.  
If you selected "No", go to step V.  
Note  
❒
If you want to edit a programmed  
Quick Dial, press the Quick Dial  
key, and then the {OK} key.  
U Press the {OK} key.  
If you want to add another destina-  
tion to the group, go to step F.  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
V Press the {User Tools} key to re-  
turn to standby display.  
C Press the {OK} key.  
Confirm that " 1. Program / Delete  
" is displayed.  
D Press the {OK} key.  
63  
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Registering  
E Press 0 or 1 until " 5. Prog.  
L Press the {OK} key.  
Group Dial " is displayed.  
M Press 0 or 1 to display the desti-  
F Press the {OK} key.  
nation you want to delete.  
3
G Display the group number for the  
destination you want to delete (1  
to 5).  
N Press the {OK} key.  
Enter the group number with the  
number keys, or search using 0 or  
1.  
To delete another destination, re-  
peat steps L to N.  
O If you are finished deleting desti-  
nations, press 0 or 1 to select  
"Exit".  
H Press the {OK} key.  
P Press the {OK} key.  
I Press 0 or 1 to select "Yes".  
J Press the {OK} key.  
Q Press the {OK} key.  
R Press 0 or 1 to select "Yes" if the  
group was programmed in a  
Quick Dial, or select "No" if it was  
not.  
K Press 0 or 1 to select "Delete".  
64  
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Groups  
S Press the {OK} key.  
C Press the {OK} key.  
If you selected "No", go to step U.  
Confirm that " 1. Program / Delete  
" is displayed.  
Note  
D Press the {OK} key.  
❒
If you want to edit a programmed  
Quick Dial key, press the Quick  
Dial key and then the {OK} key.  
E Press 0 or 1 until " 6. Del. Group  
Dial " is displayed.  
3
T Press the {OK} key.  
F Press the {OK} key.  
If you want to delete another desti-  
nation from the group, go to step  
F.  
U Press the {User Tools} key to re-  
G Display the number of the group  
turn to standby display.  
you want to delete (1 to 5).  
Enter the group number with the  
number keys, or search using 0 or  
1.  
To delete an entire group  
A Press the {User Tools} key.  
H Press the {OK} key.  
The entire Group is deleted.  
I Press the {User Tools} key to re-  
turn to standby display.  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
65  
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Registering  
-To change and delete Quick  
Dials programmed as groups:  
To store an entire group under a dif-  
ferent Quick Dial key, or to delete the  
group from the Quick Dial key alto-  
gether, perform the following proce-  
dure:  
A Press the {User Tools} key.  
B Press 0 or 1 until " 2. Fax Fea-  
3
tures " is displayed.  
C Press the {OK} key.  
D Press the {OK} key, and then press  
0 or 1 to display "5. Prog. Group  
Dial".  
E Press the {OK} key.  
F Enter the group number (1 to 5).  
G Press the {OK} key.  
H Press 0 or 1 to select "No", and  
then press the {OK} key.  
I Press the {OK} key.  
J If you want to change the Quick  
Dial key, press "Yes", and if you  
want to delete the Quick Dial key,  
press "No".  
K Press the {OK} key.  
If you selected "No" in step J, the  
Quick Dial key is deleted. Go to  
step N.  
L If you want to change the Quick  
Dial key, press the new Quick Dial  
key.  
M Press the {OK} key.  
The Quick Dial key is changed.  
N Press the {User Tools} key to return  
to standby display.  
66  
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Entering Characters  
Entering Characters  
This section describes how to enter characters.  
Available Characters  
• Letters:  
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz  
• Symbols:  
– _ (space) . , ( ) / @ & $ ! ' # p % + : ; < = > ? ^ [ ] ` { | } ∼  
3
• Numbers:  
0123456789  
Keys  
1. Quick Dial 01 to 09 or Quick Dial  
3. {Space} key (Quick Dial 14 or 29)  
Press to enter a space.  
16 to 24 (A to Z)  
Press these keys to enter upper and lower  
case letters.  
4. {Symbols} key (Quick Dial 15 or 30)  
Press to enter symbols.  
Every time you press the same Quick  
Dial key, one of the three letters printed  
on a Quick Dial key is displayed. For ex-  
ample, when you press Quick Dial 01, the  
letter displayed changes in the order A →  
B → C → A as you press the key. Press 1  
to move the cursor and enter the next  
character.  
5. 0 or 1  
Use to move the cursor left or right and to  
select a symbol.  
6. Number keys  
Use to enter numbers.  
2. {Shift} key (Quick Dial 13 or 28)  
Use to switch between upper and lower  
case.  
67  
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Registering  
7. {Clear/Stop} key  
Deletes the character at the cursor posi-  
tion. If the cursor is placed to the right of  
the last character at the right end of a line,  
that character will be deleted.  
-Wild Cards  
When you register other parties' Own  
Name or Own Fax Numbers for mul-  
tiple destinations, you can register a  
sequence of characters common to  
these identifications as a wild card in-  
stead of registering every identifica-  
tion.  
How to Enter Characters  
The following procedure describes  
how to enter characters.  
If a destination has an Own Name or  
Own Fax Number containing a wild  
card, the machine determines that the  
destination matches the registered  
destination.  
3
Note  
❒
When you enter a character, it is  
shown at the position of the cursor.  
If there is a character at the cursor  
position, the entered character is  
shown before the character.  
❖ Not using a wild card  
Destination to be reg- Number of regis-  
istered (Own Name) tered identifications  
A
Enter letters, symbols or numbers.  
Characters are entered and the cur-  
sor moves.  
NEW YORK  
BRANCH  
3
• For letters, press the Quick Dial  
keys (01 to 09 or 16 to 24). When  
the desired letter is displayed,  
press 1.  
HONG KONG  
BRANCH  
SYDNEY BRANCH  
• For symbols, press the {Sym-  
bols} key and 0 or 1 to select  
the symbol, and then press the  
{OK} key.  
❖ Using a wild card  
Destination to be reg- Number of regis-  
istered (Own Name) tered identifications  
BRANCH  
1
• For numbers, press the number  
key.  
Note  
Note  
❒
❒
You can register up to 30 wild cards.  
❒
When you make a mistake, press  
the {Clear/Stop} key.  
Compare identifications by neglect-  
ing spaces.  
❒ When you want to insert a char-  
acter, move the cursor to the  
character right of the position  
you want to enter the character.  
Now the inserted character is  
shown left of the cursor posi-  
tion.  
❒ You can use wild cards for the fol-  
lowing functions:  
• Memory Lock  
See p.70 “Memory Lock”, Ad-  
vanced Features.  
• Forwarding  
See p.74 “Forwarding”, Ad-  
vanced Features.  
B Press the {OK} key.  
68  
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4. Troubleshooting  
Loading Paper in the Main Paper Tray  
If there is no paper in the main paper  
tray, the B indicator on the control  
❒ Do not stack paper over the lim-  
panel lights.  
Important  
it mark.  
Use the following procedure to load  
the paper.  
Important  
❒
When loading paper, be careful not  
to pinch your fingers inside the  
machine.  
❒ Before loading paper, make sure  
that the machine is not outputting  
a copy or received document.  
Note  
❒ If paper is left in the main paper  
tray and you add paper, a mis-  
feed might occur.  
❒ Regarding paper types and sizes  
that can be used, see p.126 “Pa-  
per”, Advanced Features.  
Note  
❒ If you want to change the paper  
size, see p.60 “Changing the Paper  
Size Setting”, Advanced Features.  
❒ Shuffle the paper before setting  
it in the tray.  
D Push the main paper tray in until  
A Make sure that the main paper  
it stops.  
tray is not being used.  
B Pull out the main paper tray until  
it stops.  
C Push the metal plate down, and  
then square the paper and load it  
in the tray.  
69  
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Troubleshooting  
Adjusting Volume  
You can change the volume of the fol-  
lowing sounds the machine makes.  
B Press 0 or 1 until " 2. Fax Fea-  
tures " is displayed.  
❖ On Hook  
Sounds when you press the {On  
Hook Dial} key.  
❖ Transmission  
Sounds when the machine send a  
message.  
C Press the {OK} key.  
❖ Reception  
Sounds when the machine receives  
a message.  
4
Confirm that " 1. Program / Delete  
" is displayed.  
❖ Dialing  
D Press 0 or 1 until " 3. Setup " is  
After pressing the {Start} key, this  
sound is made until the line con-  
nects to the destination.  
displayed.  
❖ Key Tone  
Sounds when keys on the Control  
panel are pressed.  
E Press the {OK} key.  
Confirm that " 1. Monitor Volume  
" is displayed.  
❖ Alarm  
The sound to signal something go-  
ing amiss.  
A Press the {User Tools} key.  
F Press the {OK} key.  
G Press 0 or 1 to select the item  
you want to adjust, and then press  
the {OK} key.  
H Press 0 or 1 to adjust the vol-  
ume.  
70  
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Adjusting Volume  
I Press the {OK} key.  
The volume is adjusted.  
If you want to adjust another item,  
repeat steps G to I.  
J Press the {User Tools} key to re-  
turn to standby display.  
4
71  
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Troubleshooting  
Clearing Original Jams  
If an original is jammed, the hindica-  
tor on the Control Panel blinks and “  
Clear Misfed Original (S) “ is dis-  
played.  
D Close the ADF unit and ADF cov-  
er making sure it clicks firmly  
into place.  
Perform the following procedure to  
clear the jammed original.  
A Open the ADF cover.  
4
B While pushing the release button,  
lift the ADF unit.  
C Remove the original.  
72  
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Clearing a Copy, Fax, or Print Jam  
Clearing a Copy, Fax, or Print Jam  
If a copy, fax, or printed paper is  
jammed, the hindicator on the Con-  
trol Panel blinks and “ Clear Misfed  
Paper “ is displayed.  
B Open the blue cover.  
Perform the following procedure to  
clear the jammed paper.  
The inside of the machine could be  
very hot. Do not touch the parts with  
a label indicating the “hot surface”.  
Otherwise an injury might occur.  
Important  
4
❒ The fusing unit and surrounding  
area inside the machine becomes  
hot during printing. To avoid inju-  
ry when removing paper jams, do  
not touch any parts other than  
those specified in this manual.  
C Pull out the jammed paper.  
Note  
❒ If paper jams occur in the optional  
paper tray unit, see p.100 “Clear-  
ing a Copy, Fax or Print Jam”, Ad-  
vanced Features.  
Inside the Machine  
When paper is caught in the  
lower unit  
A Open the right cover.  
A Pull out the jammed paper.  
D Close the right cover making sure  
it clicks firmly into place.  
73  
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Troubleshooting  
Error Messages  
The following messages may appear while you are operating or programming  
the machine.  
Message  
Problem/Solution  
No Files Exist  
No polling reception operations have been programmed.  
There are no documents in memory waiting for transmis-  
sion.  
Incorrect file number. Check the file number and try again.  
Cannot Combine : (currently se-  
lected function)  
Appears when you attempt to select a function that cannot  
be used in combination with another currently selected  
function.  
4
This Key is in Use as a Group Dial This Quick Dial Key has a Group stored in it.  
This Key is in Use as a Program This Quick Dial Key has a Keystroke Program stored in it.  
This Key is in Use as a Quick Dial This Quick Dial Key has a Quick Dial stored in it.  
This Key is Not Programmed  
Either:  
•
•
This Quick Dial Key does not contain a number.  
This Quick Dial Key does not contain a Keystroke Pro-  
gram.  
This Speed Dial No. is Not Pro-  
grammed  
This Speed Dial number does not contain a number.  
This Dest. is Already Selected  
Either:  
•
•
This number is already included in this Group.  
The same destination was specified more than once.  
Insert Pause “-” After Area Code You must add a pause after your area code when you input  
your fax terminal's own telephone number.  
Replace Toner  
The toner cassette is empty. Install a new cassette.  
A document is jammed in the feeder.  
Paper is jammed in the printer.  
Clear Misfed Original(s)  
Clear Misfed Paper  
Close Front/Right Cover  
A cover is not closed properly. Check that all covers are  
closed.  
Machine is in Use. Please Wait  
Call Service  
Machine cannot print a list/file, because the plotter is not  
ready.  
Machine is out of order. Contact your service representa-  
tive.  
Check Paper Size. Press OK to  
Correct.  
The size of the installed paper does not match the currently  
selected paper size.  
Press the {OK} key, and then set the paper size or install the  
appropriate paper.  
This Dial is in Use. Cannot Delete. This Quick Dial is being used (such as for a Send Later  
This Dial is in Use. Cannot  
Change.  
Transmission).  
74  
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Error Messages  
Message  
Problem/Solution  
Some Page(s) are Blank  
An almost entirely blank document was scanned. Check  
your document.  
Reset Toner Correctly  
Toner is Almost Empty  
Copy Mode Locked  
The toner cassette is not set correctly.  
The toner cassette is nearly empty.  
Copy mode is disabled. Enable it with the User Parameters.  
Replace the ADF Maintenance Kit.  
Change ADF Maintenance Kit  
Scanner Needs Cleaning  
Wipe the exposure glass and the white strip.  
4
75  
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Troubleshooting  
When the Receive File Indicator is Lit  
If the Receive File indicator is lit, a message has been received but could not be  
printed for some reason. The message was stored in memory (Substitute Recep-  
tion). When you solve the problem, the message will be automatically printed  
out. The table below lists some problems that could have caused Substitute Re-  
ception to take place and their solutions.  
WhySubstituteReception Indication/Status  
Occurred  
Solution  
Paper has run out  
Toner is empty  
B is lit red.  
Load paper.  
See p.69 “Loading Paper in the Main  
Paper Tray”.  
D is lit red.  
Replace the toner cassette.  
4
See Cp.115 “Replacing the Toner  
Cassette”, Advanced Features.  
Note  
❒
Even if there is no toner left, you  
can still send fax messages.  
Paper is jammed  
Cover is open  
h is lit red.  
Remove the jammed paper.  
p.73 “Clearing a Copy, Fax, or Print  
Jam”  
h is lit red.  
Close the cover.  
76  
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Solving Problems  
Solving Problems  
This table lists some common problems and their solutions.  
Problem  
Required Action  
Printed or sent image contains spots. The Document Feeder (ADF) or scanner is dirty. Clean  
them.  
Make sure that ink or correction fluid is dry before set-  
ting the original.  
Reference  
See p.110 “Cleaning the Scanner”, Advanced Fea-  
tures.  
Received image is too light.  
Request the sender to increase the image density.  
4
When using moist, rough or processed paper, the  
printed image may be hard to see. Only use recom-  
mended paper.  
Reference  
See p.125 “Originals”, Advanced Features.  
When D appears on the display, toner is beginning to  
run out. Replace the toner cassette soon.  
Reference  
See p.115 “Replacing the Toner Cassette”, Advanced  
Features.  
Message appears blank at the other  
end.  
The original was set upside down. Set it properly.  
Reference  
See p.23 “Setting Originals”.  
You want to cancel a Memory Trans- If the original is being stored, press the {Clear/Stop}  
mission.  
key.  
Reference  
See p.27 “Canceling a Memory Transmission”.  
If the original is being sent, use "Cancel TX/RX" in the  
Job Information menu.  
Reference  
See p.11 “Canceling Transmission or Reception”,  
Advanced Features.  
You want to cancel an Immediate  
Transmission.  
Press the {Clear/Stop} key.  
Reference  
See p.31 “Canceling an Immediate Transmission”.  
77  
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Troubleshooting  
Problem  
Required Action  
You cannot add any destinations to a 69 destinations have been programmed with the num-  
Group, even though the maximum  
number of destinations has not been  
reached.  
ber keys. Program more numbers with Quick Dials or  
Speed Dials.  
Reference  
See p.57 “Groups”  
4
78  
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INDEX  
A
E
Editing  
Fax Header, 43  
Add Toner indicator, 15  
ADF Cover, 13  
Adjusting Volume  
Alarm, 70  
Groups, 60  
Own Fax Number, 43  
Own Name, 43  
Quick Dial, 48  
Speed Dial, 54  
Dialing, 70  
Key Tone, 70  
On Hook, 70  
Reception, 70  
Energy Saver/Clear Modes key, 16  
Energy Saver key, 16  
Entering Characters, 67  
Error Messages, 74  
External Telephone Connector, 14  
Transmission, 70  
Advanced Features, 11  
Auto Receive, 39  
Auto Select, 39  
B
F
Basic Features (this manual), 11  
Bypass Tray, 13  
Fax Header, 41  
Editing, 43  
Registering, 42  
Faxing, 21  
C
Fine, 32  
Front Cover, 13  
Front View, 13  
Cancel key, 15  
Characters  
Available Characters, 67  
Entering, 67  
Keys, 67  
G
Clear Modes key, 16  
Clear/Stop key, 16  
Components, 13  
Control Panel, 13, 15  
Copy key, 16  
G3 Line Connector, 14  
Getting Started, 13  
Group Name, 60  
Groups, 37, 57  
Deleting, 63  
CSI→Own Fax Number, 41  
Dialing, 37  
Editing, 60  
Registering, 57  
D
Deleting  
H
Groups, 63  
Quick Dial, 49  
Speed Dial, 55  
Halftone, 33  
Halftone key, 16  
Detail, 32  
Dialing, 34  
Handset (Option), 14  
Help key, 16  
Entering Numbers Directly, 34  
Using Groups, 37  
Using Quick Dials, 35  
Using Speed Dials, 36  
Dial label, 50  
How to Read this Manual, 10  
I
Immediate Transmission, 21, 29  
Canceling, 31  
Display, 18  
Document Feeder (ADF), 13, 23  
J
Job Information key, 15  
79  
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L
Q
LCD display, 15  
Loading Paper, 69  
Load Paper Indicator, 15  
Quick Dial, 46  
Deleting, 49  
Dialing, 35  
Lower Right Cover, 13  
Dial label, 50  
Editing, 48  
Low-power Mode,  
7
Registering, 46  
Quick Dial keys, 16  
M
Main Paper Tray, 69  
Manual Receive, 39  
Manuals for This Machine, 11  
Memory Card Slot, 14  
Memory Trans. key, 16  
Memory Transmission, 21, 25  
Canceling, 27  
R
Receive File Indicator, 15, 76  
Reception Mode  
Selecting, 39  
Reception Modes  
Auto Receive, 39  
Auto Select, 39  
N
Manual Receive, 39  
Registering  
NOTICE,  
Number keys, 16  
1
Fax Header, 41  
Groups, 57  
Own Fax Number, 41  
Dialing, 34  
Own Name, 41  
Quick Dial, 46  
O
Speed Dial, 52  
Release Button, 13  
Resolution, 32  
Resolution key, 16  
Right Cover, 13  
RTI→Own Name, 41  
OK key, 15  
On Hook Dial key, 16  
Original guide, 14  
Original Output Tray, 13  
Original Tray, 14  
Original Type, 32, 33  
Output Tray, 13  
Output tray guide, 14  
Own Fax Number, 41  
Editing, 43  
S
Scan Settings, 32  
Setting Originals, 23  
Side View, 14  
Solving Problems, 77  
Speed Dial, 52, 54, 55  
Deleting, 55  
Registering, 42  
Own Name, 41  
Editing, 43  
Registering, 42  
Dialing, 36  
Editing, 54  
P
Registering, 52  
Speed Dial key, 15  
Standard, 32  
Starting the Machine, 17  
Start key, 16  
Paper Tray Unit, 13  
Pause, 35  
Pause/Redial key, 15  
Power Switch, 14  
Status Indicators  
Alarm, 16  
Communicating, 16  
Substitute Reception, 76  
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T
Tone, 35  
Transmission Modes, 21  
Trans. Option key, 15  
Troubleshooting, 69  
Error Messages, 74  
TTI→Fax Header, 41  
U
User Function keys, 15  
User Tools key, 16  
V
Ventilation hole, 14  
Volume, 70  
W
Wild Cards, 68  
81  
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MEMO  
82  
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MEMO  
83  
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MEMO  
84  
EN  
USA  
H555-8400  
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USA  
❖ FCC Requirements  
1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label  
that contains, among other information, the FCC registration number and ringer equivalence  
number (REN) for this equipment. If requested, this information must be provided to the tele-  
phone company.  
2. This equipment uses the RJ11C USOC jack.  
3. A plug and jack used to connect this equipment to the premises wiring and telephone network  
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A  
compliant telephone cord and modular plug is provided with this product. It is designed to be  
connected to a compatible modular jack that is also compliant. See installation instructions for  
detail.  
4. The REN is used to determine the number of devices that may be connected to a telephone line.  
Excessive RENs on a telephone line may result in the devices not ringing in response to an in-  
coming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be cer-  
tain of the number of devices that may be connected to a line, as determined by the total RENs,  
contact the local telephone company.  
The REN is separately shown on the label.  
5. If this equipment causes harm to the telephone network, the telephone company will notify you  
in advance that temporary discontinuance of service may be required. But if advance notice is  
not practical, the telephone company will notify the customer as soon as possible. Also, you will  
be advised of your right to file a complaint with the FCC if you believe it is necessary.  
6. The telephone company may make changes in its facilities, equipment, operations, or proce-  
dures that could affect the operation of the equipment. If this happens the telephone company  
will provide advance notice in order for you to make necessary modifications to maintain unin-  
terrupted service.  
7. If trouble is experienced with this equipmet, for repair or warranty information, please contact  
RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing  
harm to the telephone network, the telephone company may request that you disconnect the  
equipment until the problem is resolved.  
8. In the event of operation problems (document jam, copy jam, communication error indication),  
refer to the solving problems section in this manual.  
9. Connection to party line service is subject to state tariffs. Contact the state public utility commis-  
sion, public service commission or corporation commission for information.  
❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO  
EMERGENCY NUMBERS:  
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging  
up.  
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.  
CANADA  
This product meets the applicable Industry Canada technical specifications.  
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con-  
nected to a telephone interface. The termination on an interface may consist of any combination of de-  
vices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.  
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:  
a means POWER ON.  
b means POWER OFF.  
Copyright © 2004  
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