Panasonic Fax Machine 8035 User Manual
Operating Instructions  
(For Facsimile and Internet Fax/  
Email Functions)  
Digital Imaging Systems  
Model No.  
DP-8060 / 8045 / 8035  
Before operating this machine, please carefully read this manual, and keep this  
documentation in a safe place for future reference.  
English  
(Illustration shows optional accessories that may not be installed on your machine.)  
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Symbol Marks/Icons  
The following symbol marks/Icons are used in this operating instructions manual.  
Place original(s) on the ADF  
Getting to know your machine before  
starting  
Place original on the Platen  
(Book)  
When sending/receiving document(s)  
with FAX  
Place original on the Platen  
(Sheet)  
When sending/receiving document(s)  
with Email  
Hard keys on the Control Panel are  
depicted as **** key, soft buttons on  
the Touch Panel are depicted as "xxx".  
Ex: Press the Start key and select "Mode  
Settings".  
When setting the machine modes  
Printing Journals and Lists  
Problem solving  
Press Hard Key  
Touch any Button  
AFRICA  
APOLLO  
BRAZIL  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
Input numbers with keypad  
• Number of copies, etc.,  
• Dialling, etc.,  
Input text with keyboard  
Go to next step  
Go to next step (below)  
Others  
(Index)  
5
3
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Table of Contents  
Getting to Know Your Machine  
Operating Instructions..........................................................................................................  
Symbol Marks/Icons .............................................................................................................  
Connecting the Cable ...........................................................................................................  
2
3
9
Control Panel......................................................................................................................... 10  
Mode Setting (Menu Map)..................................................................................................... 12  
Facsimile Features  
Sending Documents ............................................................................................................. 14  
■ Transmitting a Document Stored in Memory .................................................................... 14  
■ Additional Settings ............................................................................................................ 16  
■ Send Documents by using the Platen Glass .................................................................... 17  
■ Direct Transmission (Priority Transmission) Reservation ................................................. 18  
■ To Stop the Transmission (Memory Transmission) .......................................................... 20  
■ To Stop the Transmission (Direct Transmission) .............................................................. 20  
■ Rotated Transmission....................................................................................................... 22  
■ 2-Sided Transmission ....................................................................................................... 22  
■ On-Hook Dialling .............................................................................................................. 24  
Receiving Documents........................................................................................................... 26  
■ Automatic Reception ........................................................................................................ 26  
■ Manual Reception ............................................................................................................ 26  
■ Print Reduction Setting..................................................................................................... 27  
■ Substitute Memory Reception .......................................................................................... 27  
■ Duplex Print ...................................................................................................................... 27  
Timer Controlled Communications ..................................................................................... 28  
■ General Description.......................................................................................................... 28  
■ Deferred Transmission ..................................................................................................... 28  
■ Deferred Polling................................................................................................................ 30  
Batch Transmission .............................................................................................................. 32  
■ General Description.......................................................................................................... 32  
■ Real-Time Batch Transmission......................................................................................... 32  
Polling .................................................................................................................................... 34  
■ General Description.......................................................................................................... 34  
■ Preparing to be Polled ...................................................................................................... 34  
■ Poll Documents from Another Station .............................................................................. 36  
Program Keys........................................................................................................................ 38  
■ General Description.......................................................................................................... 38  
■ Setting for Group Dialling ................................................................................................. 38  
■ Setting for Program Dial ................................................................................................... 40  
4
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Internet Fax Features  
Pre-Installation Information/Features ................................................................................. 42  
Setup (SMTP Mail Server/POP3 Client) ............................................................................... 44  
Internet Communication Features....................................................................................... 48  
■ Transmission/Reception ................................................................................................... 48  
■ Internet Fax Delivery Notice (MDN) ................................................................................. 48  
■ Internet Mail Reception .................................................................................................... 49  
■ Direct SMTP ..................................................................................................................... 49  
Important Information ........................................................................................................... 50  
■ General Description.......................................................................................................... 50  
■ Differences between Internet Fax and Regular Fax ......................................................... 50  
■ Transmitted Document Confirmation ................................................................................ 50  
■ Your Machine Cannot Make a Phone Call via LAN .......................................................... 50  
■ Dual Port Communication ................................................................................................ 50  
■ Transmission Resolution .................................................................................................. 50  
■ Internet Mail Reception .................................................................................................... 51  
■ Sending a Document to a PC via LAN ............................................................................. 51  
■ Internet Relayed Transmission ......................................................................................... 51  
Setting the Internet Parameters ........................................................................................... 52  
■ Basic Parameters ............................................................................................................. 52  
■ User Parameters (Internet Parameters) ........................................................................... 54  
Sending Documents ............................................................................................................. 56  
■ Manual Email Addressing ................................................................................................. 56  
■ Multi Email Station Addressing (Broadcasting) ................................................................ 58  
■ Change the File Format and File Name ........................................................................... 60  
■ Searching, and Editing the Address Book ........................................................................ 62  
■ Ledger Size Document Transmission............................................................................... 64  
■ Using a Completion Notice ............................................................................................... 66  
■ Returned Email................................................................................................................. 68  
Receiving Documents........................................................................................................... 70  
■ General Description.......................................................................................................... 70  
■ Internet Fax Received on a PC ........................................................................................ 70  
■ Receiving Email from a POP Server ................................................................................ 72  
■ Setting the POP Parameters ............................................................................................ 72  
■ Manual Reception from the POP Server .......................................................................... 74  
Program Keys........................................................................................................................ 76  
■ Setting the POP Email Retrieval Key ............................................................................... 76  
■ Using POP Email Retrieval Key ....................................................................................... 78  
5
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Advanced Facsimile Features  
Confidential Mailbox ............................................................................................................. 80  
■ General Description.......................................................................................................... 80  
■ Sending a Confidential Document .................................................................................... 80  
■ Polling a Confidential Document ...................................................................................... 82  
■ Storing a Confidential Document...................................................................................... 84  
■ Printing Out a Confidential Document .............................................................................. 86  
■ Deleting a Confidential Document .................................................................................... 88  
Sub-Addressing .................................................................................................................... 92  
■ General Description.......................................................................................................... 92  
■ Sending a Fax with Sub-Address ..................................................................................... 92  
■ Setting the Sub-Address into an Address Book ............................................................... 94  
Fax Cover Sheet .................................................................................................................... 96  
■ Using the Fax Cover Sheet .............................................................................................. 96  
Password Communications ................................................................................................. 98  
■ General Description.......................................................................................................... 98  
■ Setting Password Transmission/Reception ...................................................................... 98  
■ Using Password Transmission ......................................................................................... 100  
Receive to Memory ...............................................................................................................102  
■ General Description.......................................................................................................... 102  
■ Setting Receive to Memory Password ............................................................................. 102  
■ Setting the RCV to Memory.............................................................................................. 104  
■ Printing Documents .......................................................................................................... 104  
PIN Code Access...................................................................................................................106  
■ General Description.......................................................................................................... 106  
■ Selecting the Access Method (Prefix or Suffix) ................................................................ 106  
■ Dialling with a PIN Code................................................................................................... 108  
Selective Reception ..............................................................................................................110  
■ General Description.......................................................................................................... 110  
■ Setting the Selective Reception ....................................................................................... 110  
Department Code ..................................................................................................................112  
■ General Description.......................................................................................................... 112  
■ Activating the Department Code Feature ......................................................................... 112  
■ Sending Document with Department Code ...................................................................... 114  
■ Printing a Department Code Journal ................................................................................ 116  
Edit File Mode ........................................................................................................................118  
■ General Description.......................................................................................................... 118  
■ Printing or Viewing a List .................................................................................................. 118  
■ Changing the Start Time or the Station of a File .............................................................. 120  
■ Deleting a File .................................................................................................................. 122  
■ Printing Out a File............................................................................................................. 124  
■ Adding Documents into a File........................................................................................... 126  
■ Retry an Incomplete File .................................................................................................. 128  
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Advanced Internet Fax Features  
Internet Communication Features.......................................................................................130  
■ Inbound Routing ............................................................................................................... 130  
■ Dynamic Host Configuration Protocol (DHCP) ................................................................. 131  
■ SMTP Authentication ........................................................................................................ 131  
■ Lightweight Directory Access Protocol (LDAP) ................................................................ 131  
■ Relayed Transmission ...................................................................................................... 132  
Sender Selection ...................................................................................................................134  
■ Setting the Sender Selection ............................................................................................ 134  
■ Sending Document with Sender Selection ....................................................................... 136  
■ Printing the Sender Selection List .................................................................................... 136  
Inbound Routing ...................................................................................................................138  
■ Setting the Routing Parameters ....................................................................................... 138  
■ Address Book Dialling for Inbound Routing ...................................................................... 140  
Fax Forward...........................................................................................................................142  
■ General Description.......................................................................................................... 142  
■ Setting Fax Forward ......................................................................................................... 142  
Fax Forward (Using Document Distribution System)........................................................144  
■ General Description.......................................................................................................... 144  
■ Setting Fax Forward (Using DDS) .................................................................................... 144  
Relayed Transmission ..........................................................................................................146  
■ General Description.......................................................................................................... 146  
■ Relay Network .................................................................................................................. 147  
■ Setting Up Your Machine as an Internet Relay Station .................................................... 149  
■ Setting Up Your Machine for Relayed Transmission ........................................................ 150  
■ Sending via Internet Relay ............................................................................................... 152  
■ Sending from a PC to a G3 Fax Machine......................................................................... 156  
■ Printouts and Reports....................................................................................................... 158  
Setting Your Machine  
Adjusting the Volume and Dialling Method (Tone or Pulse) .............................................160  
■ Setting the Monitor Volume .............................................................................................. 160  
■ Setting the Dialling Method (Tone or Pulse) ..................................................................... 160  
User Parameters....................................................................................................................162  
■ General Description.......................................................................................................... 162  
■ Setting the User Parameters ............................................................................................ 162  
Address Book........................................................................................................................164  
■ General Description.......................................................................................................... 164  
■ Adding Address Book ....................................................................................................... 164  
Fax Parameters .....................................................................................................................166  
■ General Description.......................................................................................................... 166  
■ Setting the Fax Parameters.............................................................................................. 166  
Fax Parameter Table .............................................................................................................168  
7
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Printout Journals and Lists  
Transaction Journal ..............................................................................................................174  
Communication Journal (COMM. JOURNAL) .....................................................................176  
Address Book List ................................................................................................................178  
Group and Program List .......................................................................................................180  
Fax Parameter List ................................................................................................................182  
Problem Solving  
Troubleshooting ....................................................................................................................184  
Information Code ..................................................................................................................186  
Power Failure.........................................................................................................................190  
Checking the Telephone Line ..............................................................................................191  
Verification Stamp .................................................................................................................192  
Appendix  
Index.......................................................................................................................................194  
8
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Getting to Know Your Machine  
Connecting the Cable  
Telephone Line Jack  
• Plug one end of the telephone line  
cable into the telephone jack supplied  
by the telephone company and the  
other end into the LINE jack on the left  
side of the machine.  
(Refer to Setting the Dialling Method.  
See page 160.)  
Telephone Jack  
External Telephone Jack  
• You can connect an additional standard  
single line telephone to the machine. To  
connect the telephone, remove the  
protective tab on the TEL jack.  
LINK Lamp  
Illuminates when connected to the LAN.  
Lamp will not turn ON if LAN cable is defective  
(contains breaks).  
10/100BASE-  
TX LINK  
LAN Connection Jack  
(10Base-T/100Base-TX)  
LAN Cable  
(10Base-T/100Base-TX Cable)  
Insert the plug until a click is heard.  
(LAN cable is not included with the product.)  
Purchase a Category 5 Cable, compliant with  
EIA/TIA 568-A-5 standard.  
RX  
ACTIVITY Lamp  
Blinks when there is data traffic  
on the LAN.  
Power Switch  
• After connecting all cables and the Power  
Cord, turn the Main Power Switch on the  
Back, and the Power Switch on the Left  
Side of the machine to the ON position.  
Ethernet LAN Cable  
(10Base-T/100Base-TX)  
(Not included)  
10Base-T/100Base-TX Ethernet Hub  
9
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Getting to Know Your Machine  
Control Panel  
• Used to select  
the Fax/Email  
mode.  
• Used to switch the machine into energy  
saving mode. For more details, see the  
Operating Instructions (For Basic  
Operations).  
• Used to select the  
original size manually.  
[EX: DP-8060]  
Touch Panel Display  
• On Line Indicator  
Blinks : When sending or  
receiving Fax/Email  
communication.  
Print Data LED (Green)  
• Lights when printing print data.  
• Blinks when receiving print data.  
Status LED (Red)  
• Lights when trouble occurs.  
(No paper in the selected tray.  
Toner has run out. Paper has  
misfed, etc.)  
Active LED (Green)  
• Lights when the received Fax  
message is in memory.  
• Blinks when machine is active.  
10  
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• Used to start, or  
select the function  
and sub-functions.  
• Used to reset all the  
previously set  
functions.  
• Use this button when  
correcting entered numbers,  
or characters.  
• Press this button when you  
want to stop the  
communication, registration  
operation, or audible tone.  
• Press this button to start  
transmission, email  
communication, or a manual  
fax reception.  
• Used to enter a pause when entering, or to redial the  
last dialled number/email address.  
Keypad  
• Used for manual number dialling,  
entering phone numbers, and  
numerical entries.  
• Used to separate the Sub-Address from the telephone  
number when dialling, or to access some features of  
your PBX. (See page 94)  
key  
• Used to temporarily change the  
dialling mode to Tone when Pulse  
mode is set.  
• Used to start On-Hook Dialing, or to input a space  
between numerical entries (such as, while entering  
telephone numbers). (See page 24)  
• Used to set operations.  
• Used for adjusting the monitor volume while in the  
Fax/Email mode. (See page 160)  
11  
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Getting to Know Your Machine  
Mode Setting (Menu Map)  
The main screen and menu of the fax features are as follows:  
Basic Menu  
Deferred Communication  
: See below  
: See below  
Polling/Advanced Communication : See next page  
Select Mode  
Edit File Mode  
Print Out  
: See next page  
: See next page  
: See next page  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
APOLLO  
BRAZIL  
ARTICA  
LIN  
<MODE SETTING Screen>  
<ADDRESS BOOK Screen>  
BASIC MENU (See page 16)  
1 Send Mode (Memory, Direct)  
2 2-Sided Original  
1
2
3 Completion Notice  
4 Get Email  
3
4
5 File Type and Name  
6 Communication Status  
7 Verification-Stamp  
5
6 7  
DEFERRED COMM.  
1 Deferred Transmission (See page 28)  
2 Deferred Polling (See page 30)  
1
2
12  
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POLLING/ADV. COMM.  
1 Polling (See page 36)  
2 Confidential Mailbox (See page 80)  
3 Relayed Transmission (See page 146)  
4 Polled (See page 34)  
1
2
3
4
5
5 Sub Address Transmission (See page 92)  
SELECT MODE  
1 Password Transmission (See page 100)  
2 Cover Sheet (See page 96)  
1
2
4
5
6
3 Ledger Email XMT (See page 64)  
4 Communication Journal (See page 176)  
5 Receive to Memory (See page 102)  
6 Delivery Notice (See page 48)  
3
LEDGER  
EDIT FILE MODE  
1 File List (See page 118)  
1
4
5
6
2 Deleting a File (See page 122)  
2
3
3 Adding Documents (See page 126)  
4 Changing the Start Time/Station (See page 120)  
5 Printing Out a File (See page 124)  
6 Retry an Incomplete File (See page 128)  
PRINT OUT  
1 Printing a Transaction Journal (See page 174)  
2 Printing a Program List (See page 180)  
1
2
3
3 Printing an Individual XMT Journal (See page 174)  
4 Printing an Address Book List (See page 178)  
5 Printing a Fax Parameter List (See page 182)  
4 5  
13  
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Facsimile Features  
Sending Documents  
■ Transmitting a Document Stored in Memory  
Documents can be quickly scanned, and stored in memory  
before transmission.  
1
2
This feature allows you to send documents to multiple  
destinations without having to scan the same documents  
over again. It also allows you to retrieve your original(s)  
immediately without having to wait for the fax transmission  
to complete.  
In addition to memory transmission, the machine supports  
the direct transmission feature. In direct transmission, a  
document is transmitted without storing it into memory.  
or  
Memory Transmission  
(To use the Platen Glass,  
see page 17.)  
Stores all the  
original(s) into  
memory first,  
Original(s)  
and then starts  
its transmission  
5
destination  
machine(s)  
Memory  
Quick Memory Transmission  
Starts  
transmitting  
when the first  
page is stored  
in memory  
Original(s)  
destination  
machine(s)  
Memory  
1. If the memory overflows while original(s) are being scanned for transmission to a single destination, the  
machine will operate in the following manner:  
NOTE  
•If the Fax Parameter No. 082 (Quick Memory XMT) is set to "Valid"  
The document is transmitted up to the portion that was stored into memory, and an error message  
“Memory Full” is displayed.  
•If the Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid"  
The document is transmitted up to the portion that was stored in memory, and then switches to direct  
transmission, and transmits the remaining original(s) in the ADF during the same phone call.  
14  
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3
4
ANTARTICA  
BERLIN  
5
Select additional setting(s) if necessary.  
(See page 16)  
6
7
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
or  
APOLLO  
BRAZIL  
Address (Up to 1,000 stations)  
Telephone number (Up to 70 stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)  
The original(s) are stored  
into memory with a file  
number.  
Then starts dialing the  
telephone number.  
2. If the memory overflows while original(s) are being scanned for transmission to multiple destinations, a  
message appears asking whether to transmit the successfully stored documents in memory or to cancel  
the transmission. Select “Yes” to start transmitting, or “No” to cancel. If no action is taken within 10  
seconds, the machine will start transmitting the stored documents.  
NOTE  
3. The transmission of a document terminates if memory overflows when the first page is transmitted.  
4. The standard setting of Memory Transmission is "On", and it can be changed with Fax Parameter No.  
005 (Memory (HOME)). (See page 168)  
5. The standard setting of the Fax Parameter No. 082 (Quick Memory XMT) is "Valid"; with this  
configuration, the device starts transmitting a document when the first page is stored in memory. If you  
wish to store all the documents into memory first before transmitting, change the setting to "Invalid".  
(See page 170)  
6. Your machine is preset to transmit all documents from memory.  
15  
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Facsimile Features  
Sending Documents  
■ Additional Settings  
• Transmitting a Document  
Stored in Memory  
(See page 14)  
• Direct Transmission  
(See page 18)  
Contrast  
<---Lighter Normal Darker--->  
• Setting the Original size  
Sending 2-Sided Original(s)  
Resolution  
• Setting Original Quality  
• Transmitting 2-Sided Originals  
(See page 22)  
For standard originals  
Verification Stamp  
• Verification Stamp  
(See pages 168, 169, 192)  
For detailed originals  
Sends a notification upon document  
transmission completion.  
(See page 66)  
For finer detailed originals  
For 600 dpi detailed originals  
Confirms the communication status,  
verifying Communication Status while  
the call session is in progress.  
For text only originals  
Retrieving the Email temporarily.  
(See page 74)  
For text and photo originals  
For photo or illustration originals  
Change the send file type, and name  
temporarily when sending an Internet  
Fax. (See page 60)  
16  
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■ Send Documents by using the Platen Glass  
1
2
Perform step  
of Basic Operation  
When an original is placed on the Platen Glass,  
7
the message “Another Original ?” is shown.  
(See page 15)  
3
3
4
Place another original, then  
Machine will start to send.  
press Start key.  
17  
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Facsimile Features  
Sending Documents  
■ Direct Transmission (Priority Transmission) Reservation  
Direct transmission is convenient in situations as shown  
below:  
1
2
• When you want to send the documents immediately  
without storing into memory.  
• When you want to send an urgent document,  
however, there are many files in the machine's  
memory. The urgent document is sent immediately  
after the current communication is finished.  
or  
• When you want to send a large amount of documents.  
Originals  
(1 page only)  
To a single  
destination  
5
Memory  
1. Direct transmission cannot be used to send documents to multiple destinations.  
2. Memory transmission may be automatically switched to direct transmission when memory overflow  
occurs while scanning documents.  
NOTE  
18  
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3
4
ANTARTICA  
BERLIN  
5
6
7
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
or  
APOLLO  
BRAZIL  
Address (1 station only)  
Telephone number (1 station only)  
• To cancel a choice, select the same destination again.  
• Select “DESTINATIONS” to confirm your designated destinations.  
(See page 62)  
• Transmission  
starts immediately  
on scanning.  
3. Memory transmission is the default setting on the machine, however, it can be changed to direct  
transmission with the Fax Parameter No. 005 (Memory (HOME)). (See page 168)  
NOTE  
19  
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Facsimile Features  
Sending Documents  
■ To Stop the Transmission (Memory Transmission)  
1
2
3
Communication Stop?  
Save as incomp. file?  
Saves the file.  
Deletes the file.  
Press the Stop key while the  
communication is in progress.  
If Fax Parameter No. 031  
(Incomplete File Save) is "Valid".  
(See page 169)  
■ To Stop the Transmission (Direct Transmission)  
1
2
3
Communication Stop?  
Do not remove the documents from the ADF.  
And then remove  
the documents.  
• Press the Stop key  
while the  
communication is  
in progress.  
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4
5
Transmission stops.  
Print Comm. Journal?  
Print Communication Journal.  
(COMM. JOURNAL)  
21  
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Facsimile Features  
Sending Documents  
■ Rotated Transmission  
Letter or A4 Original(s) are placed in a Portrait (  
) direction, the document(s) will be rotated by 90° and then transmitted in  
a Landscape (  
Station.  
) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving  
Rotation XMT Fax Parameter No. 078 (Rotation XMT) set to:  
• Invalid  
Scanning Direction  
Receiving Station:  
Prints on Letter or A4 Size  
(70% Reduction)  
Letter or A4 Original  
(Portrait)  
Sends  
Prints on A3 or Ledger  
Size (100%)  
■ 2-Sided Transmission  
This machine has duplex SCAN & PRINT capabilities.  
2-Sided Original on the Basic Menu:  
• 2-Sided Original = ON  
Receiving Station  
Duplex Scan  
1. Rotation XMT requires the use of Memory Transmission.  
2. Verification Stamp is disabled during Duplex Scan.  
NOTE  
22  
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• Valid (Default Position)  
Scanning Direction  
Sends with Rotated  
Set as Portrait  
Receiving Station:  
Letter or A4 Paper  
Transmission  
A4/Letter  
Scanning Direction  
Set as Landscape  
A4/Letter  
23  
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Facsimile Features  
Sending Documents  
■ On-Hook Dialling  
1
2
3
or  
(1 page only)  
You will hear a dial tone  
through the monitor speaker.  
To adjust the Monitor  
volume, see page 160.  
1. If you need a special access number to get an outside line, dial it first then press Pause key to enter a  
pause (represented by a "-") before dialling the full number.  
Ex: 9 PAUSE 5551234  
NOTE  
2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling, press  
key (represented by a "/").  
The dialling mode will change from Pulse to Tone after dialling the digit "/".  
Ex: 9 PAUSE * 5551234  
24  
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4
5
Telephone number  
• Transmission  
starts immediately  
on scanning.  
25  
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Facsimile Features  
Receiving Documents  
■ Automatic Reception  
Transmit  
Machine receives documents automatically.  
Receive  
■ Manual Reception  
You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone, and  
occasionally for your facsimile machine.  
To receive documents manually, change the  
Fax Parameter No. 017 (Receive Mode) to  
Transmit  
"Manual".  
(See page 168)  
Receive  
1
2
3
4
Rings  
Lift the handset  
Remove any documents  
from the ADF or Platen  
Glass.  
• Machine  
will start  
receiving.  
1. If the received document is extremely long (over 39% longer  
than the recording paper), the document is divided into  
separate pages.  
NOTE  
Overlap print  
0.5 in (13 mm)  
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■ Print Reduction Setting  
Transmitted Document  
Received Document  
Automatic Reduction  
Based on the document length, your machine will automatically  
calculate the suitable reduction ratio (70% to 100%).  
Set Parameter No. 024 (Print Reduction) to "Auto". (See page  
169)  
Fixed Reduction  
Pre-determine the reduction ratio from 70% to 100% in 1% steps.  
a) Set Parameter No. 024 (Print Reduction) to "Fixed".  
b) Set Parameter No. 025 (Reduction Ratio). (See page 169)  
Ex: A4 to A4  
A4 to Letter  
96%  
90%  
Reduce within paper  
size  
Oversized documents  
Letter to Letter 96%  
Legal to Letter 75%  
■ Substitute Memory Reception  
If the recording paper runs out,  
1
2
jams, or if the toner runs out  
during reception, the machine  
automatically starts receiving  
documents into its image data  
memory. Stored documents are  
printed automatically after  
replenishing the recording  
paper, or toner.  
Replenish the recording paper, or  
Message In Memory  
the toner.  
The machine will automatically  
start printing the document(s)  
stored in memory.  
AFRICA  
When the machine completes the  
memory reception, and there is no  
recording paper or toner, an  
(See notes 2 and 3)  
message will appear on the display.  
■ Duplex Print  
Duplex Print Fax Parameter No. 095 (Duplex Print) set to:  
• Duplex Print = Valid (Default Position is "Invalid")  
Duplex Print  
Sending Station  
(Letter or A4 Originals)  
2. If the memory overflows, the machine will stop receiving, and release the communication line.  
The document(s) stored in the memory up to that moment will print.  
NOTE  
3. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 022  
(Substitute RCV) to "Invalid". (See page 169)  
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Facsimile Features  
Timer Controlled Communications  
■ General Description  
You can send document(s) to one, or multiple stations at any preset time within the next 24 hours.  
Up to 50 built-in timers can be set for deferred communication.  
■ Deferred Transmission  
1
2
1
Calling at  
predetermined  
time  
or  
2
Transmit  
Receive  
(To use the Platen Glass,  
see page 17.)  
Store document(s)  
in memory  
5
Start time  
(4-digit, 24-hour clock)  
To change or cancel the Deferred Communication settings, see pages 120, 122.  
NOTE  
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3
4
ANTARTICA  
BERLIN  
5
6
7
Address  
(Up to 1,000 stations)  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
APOLLO  
BRAZIL  
and/or  
Telephone  
number  
(Up to 70  
stations)  
Document(s) are stored into memory.  
• A communication journal is printed if the transmission  
fails for any reason. (Ex: Remote station was busy)  
(See page 176)  
• Press Stop key to return the machine to the initial  
screen of the current active mode.  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue  
pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated  
destinations. (See page 62)  
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Facsimile Features  
Timer Controlled Communications  
■ Deferred Polling  
Sender  
Receiver  
1
2
1
Calling at  
predetermined  
time  
ANTARTICA  
BERLIN  
2 Receive  
Store document(s)  
in memory  
• For instruction on how to use polling without a pre-  
programmed time, see page 36.  
5
_
Polling password  
(4-digit)  
• If you have set the polling password in Fax  
parameter No. 026 (Polling Password), the  
password will appear on the display. You can  
still change the password temporarily by  
overwriting it with a new one.  
To change or cancel the Deferred Communication settings, see pages 120, 122.  
NOTE  
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4
3
5
Start time  
(4-digit, 24-hour clock)  
6
7
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
and/or  
APOLLO  
BRAZIL  
Address (Up to 1,000 stations)  
Telephone number (Up to 70 stations)  
• To cancel a choice, select the same destination again.  
• For polling to additional destinations, continue pressing  
the relevant keys.  
• Select “DESTINATIONS” to confirm your designated  
destinations. (See page 62)  
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Facsimile Features  
Batch Transmission  
■ General Description  
To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the  
same destination(s) to be transmitted in a single phone call.  
■ Real-Time Batch Transmission  
to NY  
to LA  
to LA  
to London  
to London  
Time  
Transmit  
to NY  
Transmit  
Transmit  
to LA  
to London  
During memory transmission, this machine searches its memory for reserved files (up to 5 files) to transmit to the same  
destination, automatically batching, and transmitting them in a single phone call.  
1. The machine can not Batch to a file(s) that is/are Waiting to Redial, or is currently being sent, but it will  
Batch to files that are pending to dial.  
NOTE  
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memo  
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Facsimile Features  
Polling  
■ General Description  
Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call, and  
must have document(s) set on the ADF, or stored in the memory. You may need to set a polling password, shared by the other  
station, to ensure security.  
■ Preparing to be Polled  
1
2
Store document(s)  
in memory  
or  
(To use the Platen Glass,  
see page 17.)  
To allow other stations to poll your machine, you must  
prepare your machine by storing a document in  
memory.  
Be sure to set the polling Password before storing the  
document into memory. After being polled, the  
documents stored in the memory will be erased  
automatically. To retain the documents in memory so  
that they can be polled repeatedly, change the Fax  
Parameter No. 27 (Polled File Save) to "Valid".  
5
_
Polling password (4-digit)  
The scanned document is stored in the memory as a  
polled file ready for transmission upon receiving a polling  
request.  
1. You can still send or receive documents even when set to be polled.  
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see  
page 126.  
NOTE  
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3
4
ANTARTICA  
BERLIN  
5
3. If you have set the polling password in Fax Parameter No. 026 (Polling Password), the password will  
appear on the display. You can still change the password temporarily by overwriting it with a new one.  
4. If a password is not set in the polled station, you may poll the other station even though your machine  
has a password.  
NOTE  
5. To delete a polled file. (See page 122)  
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Facsimile Features  
Polling  
■ Poll Documents from Another Station  
Sender  
Receiver  
1
2
1 Call  
ANTARTICA  
BERLIN  
2 Receive  
Store document(s)  
in memory  
5
Address  
(Up to 1,000 stations)  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
APOLLO  
BRAZIL  
and/or  
Telephone  
number  
(Up to 70  
stations)  
• To cancel a choice, select the same destination again.  
• For polling to additional destinations, continue pressing  
the relevant keys.  
• Select “DESTINATIONS” to confirm your designated  
destinations. (See page 62)  
1. You can still send or receive documents even when set to be polled.  
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see  
page 126.  
NOTE  
36  
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4
3
_
5
Polling password  
(4-digit)  
• If you have set the polling password in Fax  
parameter No. 026 (Polling Password), the  
password will appear on the display. You can  
still change the password temporarily by  
overwriting it with a new one.  
6
Polling starts.  
3. If a password is not set in the polled station, you may poll the other station even though your machine  
has a password.  
NOTE  
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Facsimile Features  
Program Keys  
■ General Description  
Your fax machine has special Program keys. These keys are useful if you frequently need to send, or poll the same group of  
stations. You can use these keys to assign registered Address Book stations as a group keys, a sequence of stations to be  
polled, a deferred transmission sequence, or an additional address book entry.  
■ Setting for Group Dialling  
1
2
TIMER XMT  
The Program Keys are useful if you  
frequently need to send, or poll the  
same group of stations.  
5
6
Group Name  
(Up to 15  
Key Name  
(Up to 15  
characters)  
characters)  
Using the Keyboard  
To input capital letter.  
To move the cursor (_) to the left, or right side.  
To erase the character before the cursor.  
To input numbers, and symbols mark.  
1. Press “03 Modify Group Dial” or “04 Delete Program/GRP” to edit/delete a Group Dialling, or a  
Program Dial.  
NOTE  
2. The Group Dialling, and Program Key cannot be changed or erased until the communication has finished.  
To change, or erase the settings, cancel the communication first by Edit File Mode.  
(See pages 120, 122)  
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3
4
5
7
8
The group dialing is programmed.  
AFRICA  
APOLLO  
BRAZIL  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
Addresses  
• To return the  
machine to the  
initial screen of  
the current active  
mode.  
• To cancel a choice, select the same  
destination again.  
• For transmission to additional destinations,  
continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your  
designated destinations. (See page 62)  
(Stop)  
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Facsimile Features  
Program Keys  
■ Setting for Program Dial  
1
2
TIMER XMT  
The Program Keys are useful if you  
frequently need to send, or poll the  
same group of stations.  
5
6
Program Name  
(Up to 15  
Key Name  
(Up to 15  
characters)  
characters)  
1. Press “03 Modify Group Dial” or “04 Delete Program/GRP” to edit/delete a Group Dialling or Program  
Dial.  
NOTE  
2. The Group Dialling and Program Key cannot be changed or erased until the communication has finished.  
To change or erase the settings, cancel the communication first by Edit File Mode.  
(See pages 120, 122)  
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3
4
5
7
8
or  
The program dial is  
programmed.  
Programming Functions  
• Timer Controled Communication (See page 28)  
• Advanced Communication  
(See relevant sections in the Advanced  
Facsimile Features, and Advanced Internet  
Fax Features)  
• Press Stop key to return the  
machine to the initial screen of  
the current active mode.  
• Polling (See pages 34, 36)  
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Internet Fax Features  
Pre-Installation Information/Features  
Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions.  
Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (local area network):  
• Send paper-based information as an Internet Email.  
• Send Internet fax message (Direct IFAX XMT).  
• Receive and print an Internet Email automatically.  
• Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular G3 fax machine (see  
"Fax Forward" on page 142).  
• Route received G3 fax message automatically to the sender-specified Email address or G3 fax machine using ITU-T SUB-  
Address (see "Inbound Routing" on page 140).  
• Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine using the sender's fax  
ID code (see "Inbound Routing" on page 140).  
• Relay an Internet Email to a G3 fax machine via regular fax transmission (see "Relayed Transmission" on page 146).  
• Scan to Email.  
To utilize the above functions, your machine needs to be set up properly on your network. Please contact your network  
administrator for actual network setup.  
Copy the Pre-installation Information form found at the end of this section on page 46, record the MAC Address on the form, and  
ask your network administrator to complete the remaining information on the form. The MAC Address of your machine can be  
found on the 2nd page of the General Settings List printout.  
To print the General Settings List, follow the steps below:  
Press Function key, "GENERAL SETTINGS", "Key Operator Mode" , Enter Password, "OK" .  
"Printing General Settings", "Start", "OK".  
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Your machine can be set up as either SMTP Mail Server, or as POP3 Client. Depending on the type of setup, different functions  
are available as follows.  
Function  
SMTP Server Setup  
POP3 Client Setup  
Sending paper-based information as an Internet Email  
Sending and Receiving the Internet fax message with Direct SMTP protocol.  
Receive and print an Internet Email automatically  
Receive and print an Internet Email manually  
Yes  
Yes  
Yes  
No  
Yes  
No  
Yes  
Yes  
Yes  
Yes  
No  
Forward received G3 fax message or Email automatically  
Route received G3 fax message automatically  
Yes  
Yes  
Yes  
Relay an Internet Email to G3 fax machine  
1. To function as SMTP mail server, your machine's email address must include its unique Host name  
within your company domain. This unique Host name must be registered within your network's DNS  
(Domain Name System) server.  
NOTE  
Example: [email protected]  
2. Automatically refers to immediate SMTP transfer, or immediate POP3 retrieval. Manually refers to  
manual retrieval of mail when configured as POP3 client.  
3. If you are using DHCP to acquire the network parameters, contact your Network Administrator to reserve  
the obtained IP Address printed on the General Settings List.  
4. Your machine will receive, print, forward or relay emails in text message format, and TIFF-F image file  
attachment only.  
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Internet Fax Features  
Setup (SMTP Mail Server/POP3 Client)  
To install your machine as SMTP Mail Server, the following network parameters need to be programmed on your network, and on  
your machine.  
• TCP/IP Address of your machine  
• TCP/IP Subnet Mask of your machine  
• TCP/IP Address of the Default Gateway  
• Host Name  
• TCP/IP Address of the DNS Server (if not available, see note 2)  
• Email Address of your machine (see note 1)  
• Name or IP Address of the Default SMTP mail server  
• SMTP Authentication Name (when the authentication with the SMTP server is required)  
• SMTP Authentication Password (when the authentication with the SMTP server is required)  
Email (from your machine to a PC), and Direct Internet Fax Transmission (Using Direct SMTP)  
[email protected]  
SMTP01.panasonic.com  
(SMTP Mail Server)  
Direct IFAX XMT  
Gateway (Router)  
POP02.panasonic.com  
SMTP  
(POP Server)  
POP3  
[email protected]  
[email protected]  
Email (from a PC to your machine), and Direct Internet Fax Reception (Using Direct SMTP)  
[email protected]  
SMTP01.panasonic.com  
(SMTP Mail Server)  
Direct IFAX XMT  
Gateway (Router)  
SMTP  
[email protected]  
[email protected]  
1. To function as SMTP mail server, your machine's email address must include its unique Host name  
within your company domain. This unique Host name must be registered within your network's DNS  
(Domain Name System) server.  
NOTE  
Example: [email protected]  
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP  
Server Name.  
If the DNS Server is not available, change the (DNS server address) of General Settings to "No"  
( Function key “GENERAL SETTINGS” “Key Operator Mode”, Enter Password, “OK” “DNS server  
address”). Then the machine will prompt you to enter the IP Address of the SMTP Server.  
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To install your machine as POP3 Client, the following network parameters need to be programmed on your network.  
• TCP/IP Address of your machine  
• TCP/IP Subnet Mask of your machine  
• TCP/IP Address of the Default Gateway  
• TCP/IP Address of the DNS Server (if not available, see note 2)  
• Email Address of your machine (see note 1)  
• Name or IP Address of the Default SMTP mail server  
• POP Server Name or IP Address  
• POP User Account Name  
• POP Password  
Email Transmission (from your machine to a PC)  
[email protected]  
SMTP01.panasonic.com  
(SMTP Mail Server)  
Gateway (Router)  
POP02.panasonic.com  
(POP Server)  
SMTP  
POP3  
[email protected]  
Email Reception (from a PC to your machine)  
[email protected]  
SMTP01.panasonic.com  
(SMTP Mail Server)  
Gateway (Router)  
SMTP  
POP3  
POP02.panasonic.com  
(POP Server)  
[email protected]  
3. The email address format can be the same as your regular email address.  
If your email address is [email protected], your machine's email address can be  
[email protected].  
NOTE  
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Internet Fax Features  
Setup (SMTP Mail Server/POP3 Client)  
For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your  
network administrator for the required information and connection to the LAN.  
Important: Make a copy of this page and ask the Network Administrator to complete the required information.  
User Information  
Company Name  
Address  
Dept.  
City  
State  
Zip Code  
Tel. No.  
Fax No.  
Internet Parameters (See page 54)  
(1) IP Address:  
(2) Subnet Mask:  
(3) Default Gateway IP Address:  
(4) Primary DNS IP Address:  
(5) Secondary DNS IP Address:  
(6) Email Address:  
(7) *SMTP Server Name:  
(8) SMTP Auth Name:  
(9) SMTP Auth Password:  
(10) *POP Server Name:  
(11) POP User Name:  
(12) POP Password:  
(13) LDAP Server Name:  
(14) LDAP User Name:  
(15) LDAP Password:  
(16) LDAP Search Base:  
(17) Host Name:  
or  
or  
or  
*SMTP Server IP Address:  
*POP Server IP Address:  
LDAP Server IP Address:  
Port No:  
Port No:  
Port No:  
(18) Default Subject:  
(19) Default Domain:  
(20) Selectable Domains:  
1.  
6.  
2.  
7.  
3.  
8.  
4.  
9.  
5.  
10.  
(21) Remote Password:  
(22) Relay XMT Password:  
(23) Manager's Email Address:  
(24) Insert Email Text:  
(25) Relay Domains (Domains Authorized for Relay Transmission):  
1.  
6.  
2.  
7.  
3.  
8.  
4.  
9.  
5.  
10.  
(26) Community Name (1):  
(27) Community Name (2):  
(28) Device Name:  
(29) Device Location:  
1. Items in Bold, depict information obtained from your Network Administrator.  
2. By default the machine requires the IPAddress of the DNS Server, and prompts you to enter the SMTP  
and POP Server Names (items 7, and 10 above).  
NOTE  
If the DNS Server is not available, change the (DNS server address) of General Settings to "No"  
(Function key, "GENERAL SETTINGS", "Key Operator Mode", Enter Password, "OK", "DNS server  
address") Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers.  
3. If required, the MAC Address of your machine can be obtained from the 2nd page of the General  
Settings List printout, by pressing Function key, "GENERAL SETTINGS", "Key Operator Mode",  
Enter Password, "OK", "Print General Settings", "Start", "OK".  
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Explanation of Contents  
MAC Address  
: MAC Address from the 2nd page of the General Settings List printout by pressing  
Function key, "GENERAL SETTINGS", "Key Operator Mode", Enter Password,  
"OK", "Print General Settings", "Start", "OK".  
(1) IP Address  
(2) Subnet Mask  
: The Internet Protocol (IP) address assigned to your machine.  
: The Subnet Mask number.  
(3) Default Gateway IP Address  
(4) Primary DNS IP Address  
(5) Secondary DNS IP Address  
(6) Email Address  
(7) SMTP Server Name or SMTP  
Server IP Address  
: The Default Gateway's IP Address.  
: The IP address of the Primary DNS Server.  
: The second IP address of the DNS Server.  
: The Email Address assigned to your machine. (Up to 60 characters)  
: The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.  
(8) SMTP Auth Name  
(9) SMTP Auth Password  
: The SMTP Auth Name.  
: The SMTP Auth Password.  
(10) POP Server Name or POP Server : The POP Server Name (up to 60 characters). The POP Server IP Address.  
IP Address  
(11) POP User Name  
(12) POP Password  
(13) LDAP Server Name or LDAP  
Server IP Address  
: POP User Name. (Up to 40 characters)  
: POP Password. (Up to 10 characters)  
: The LDAP Server Name (up to 60 characters). The LDAP Server IP Address.  
(14) LDAP User Name  
(15) LDAP Password  
(16) LDAP Search Base  
(17) Host Name  
: LDAP Login Name. (Up to 40 characters)  
: LDAP Password. (Up to 10 characters)  
: LDAP Search Base. (Up to 60 characters)  
: The name assigned to your machine. (Up to 60 characters)  
: The information to be added to the Subject Line for all outgoing emails.  
(Up to 40 characters)  
(18) Default Subject  
(19) Default Domain  
: Specify the Domain Name (up to 50 characters) to be added to frequently used or  
incomplete outgoing email addresses (i.e. @yourcompany.com).  
: Enter up to 10 Domain Names that can be selected during Manual email addressing.  
(Up to 30 characters)  
: Enter a security password (up to 10 characters) to allow Remote Programming of the  
Internet Parameters and Auto Dialer or the retrieval of the Journal via Email.  
: Enter a password to provide network security to your Relay Station (for G3 relay  
purposes). (Up to 10 characters)  
: Enter your Department Manager's Email Address for notification of all Internet relayed  
transmissions for supervision and cost control purposes. (Up to 60 characters)  
: The email text can be changed. Requires an authorized service provider to activate  
this feature. (Up to 40 characters)  
(20) Selectable Domains  
(21) Remote Password  
(22) Relay XMT Password  
(23) Manager's Email Address  
(24) Insert Email Text  
(25) Relay Domains (01 to 10)  
: Enter up to 10 Domain Names that are authorized to access your Internet Fax for  
Relayed Transmission Request. (Up to 30 characters)  
Relay Domain, a.k.a. Domain Name in your machine.  
(26) Community Name (1)  
(27) Community Name (2)  
(28) Device Name  
: Community Name used for the Network Device Locator. (Up to 32 characters)  
: Community Name used for the Network Device Locator. (Up to 32 characters)  
: Device Name used for the Network Device Locator. (Up to 32 characters)  
: Device Location for the Network Device Locator. (Up to 32 characters)  
(29) Device Location  
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Internet Fax Features  
Internet Communication Features  
■ Transmission/Reception  
Your machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. The document is first  
scanned and converted into a TIFF-F, or PDF file, and then transmitted to the remote location as an attachment file to an email  
using MIME encoding.  
The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached, and lost.  
When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer your  
outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the Internet.  
■ Internet Fax Delivery Notice (MDN)  
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when sending  
the message itself to a device supporting this notification function.  
Several email applications such as Eudora and Outlook Express support, and are able to respond to the delivery confirmation  
notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by email applications that  
support MDN (Message Disposition Notification) function.  
For additional details on MDN, consult a suitable reference such as the Help file, and the User's guide of each respective email  
application.  
Internet Fax Transmission  
Message Disposition Notification (MDN)  
response Capability Notification  
MDN request  
MDN response  
Capability Notification  
Internet Fax  
Internet Fax  
MDN request  
MDN response  
PC  
Eudora, Outlook Express, etc.  
PC  
Eudora, Outlook Express, etc.  
Legend :  
: MDN Request from the Originator  
: MDN Response with Capability Notification from the Recipient  
: MDN Response from the Recipient  
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■ Internet Mail Reception  
Your machine allows you to receive, and print a PC transmitted email automatically or manually, depending on its setup  
configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF, Word,  
Excel, PowerPoint, your machine prints an error message instead.  
Internet Fax  
Internet Fax  
LAN  
LAN  
Internet Fax  
Transmission  
Internet  
Internet Mail  
Reception  
PC  
PC  
■ Direct SMTP  
Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is its  
capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP server.  
Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP server. For this feature  
to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP Address). The  
Domain Name of the machines and other record information must be properly registered in the DNS server.  
Further more, in common cases only email and web service from the Internet are permitted into the corporate intranet, and  
corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since each opened  
path represents additional, potential security threats.  
This makes Direct SMTP attractive because it can operate throughout the organization's Intranet.  
Internet Fax  
Internet Fax  
Direct SMTP  
SMTP Server  
Typical SMTP  
routing  
LAN  
Internet  
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Internet Fax Features  
Important Information  
■ General Description  
Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences  
from a standard G3 fax communication using the Public Switched Telephone Networks (PSTN) are as follows.  
■ Differences between Internet Fax and Regular Fax  
A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax.  
You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data.  
The Internet Fax works like an email, the image data is broken down into packets, and is transmitted through your Local Area  
Network (LAN) to the Internet or Intranet instead of using a telephone company's network, thus saving you long distance costs.  
■ Transmitted Document Confirmation  
1. Your machine does not directly connect to the final destination (see note below), but rather connects to a Mail Server via  
LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may be returned from the  
Mail Server to your machine.  
2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic on the  
network or LAN system configuration.  
3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when transmitting  
important or time sensitive documents, it is recommended that you follow up with a telephone call to confirm reception.  
4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. Erroneous  
mail may not be returned depending on the Mail Server.  
Note:  
1) Fax Parameter No. 172 (Direct IFax XMT), if set to "Valid", allows you to configure Address Book so that you can directly  
send to the destination without medium of SMTP.  
2) Your machine supports the Delivery Notice feature. (See page 173)  
■ Your Machine Cannot Make a Phone Call via LAN  
Your machine can only make a phone call using a regular telephone line (PSTN).  
■ Dual Port Communication  
Your machine's dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (PSTN) and LAN  
Communication.  
■ Transmission Resolution  
In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can be  
changed to Normal.  
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■ Internet Mail Reception  
1. Your machine can receive text email from a PC, and print ANSI characters. It will print a "z" symbol if an unrecognized  
character is received.  
2. Received email font and character size are fixed, and cannot be changed.  
3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper.  
4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, PowerPoint,  
your machine prints an error message instead.  
5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will be printed  
on separate pages.  
■ Sending a Document to a PC via LAN  
When transmitting a document to an email address, the following instructions are sent as text message in addition to the TIFF-  
F formatted image file.  
An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following  
URL address:  
http://panasonic.co.jp/pcc/en/  
Note: If the document(s) being sent are in the PDF format, the following message is shown instead.  
An image data in PDF format has been attached to this email.  
■ Internet Relayed Transmission  
To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set up your  
Network security. Enter a Relay Station Name, which is concealed from the final destinations, and a Manager's Email Address  
for notification of all Internet Relayed Transmissions.  
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Internet Fax Features  
Setting the Internet Parameters  
■ Basic Parameters  
The following five (5) Basic Parameters  
must be pre-programmed into the  
machine.  
1
5
8
2
*• TCP/IP Address  
*• TCP/IP Subnet Mask  
*• TCP/IP Default Gateway  
• EMAIL Address  
• SMTP Server Name or IP  
(*These parameters are in the General  
settings. See the Operating Instructions  
(For Setting Up))  
• To return the machine to  
the initial screen of the  
current active mode.  
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3
4
5
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
6
7
8
Email Address  
Select the desired parameter.  
To set another parameter, to return  
to step 6.  
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Internet Fax Features  
Setting the Internet Parameters  
■ User Parameters (Internet Parameters)  
Depending on how your machine will be configured to communicate on the LAN, the appropriate parameters listed in the table  
below must be set up first. (See page 46)  
Parameter  
Comments  
01  
02  
03  
04  
Logo  
Up to 25 characters & digits.  
Up to 16 characters & digits.  
Character ID  
ID No.  
Your Fax Telephone Number. (Up to 20 digits)  
Time Zone  
The Time Zone is required as part of the Email header information when sending  
Internet faxes.  
05  
06  
EMAIL Address  
The Email Address assigned to your machine for sending and receiving. (Up to  
60 characters)  
SMTP Server Name  
(See Note)  
The name of the SMTP Mail Server with Port Number. (Up to 60 characters)  
07  
08  
SMTP Server IP  
IP Address of the SMTP Mail Server with Port Number.  
SMTP AUTH Name  
(See Note)  
The SMTP Auth Name. (When you set this Parameter, change the setting of Fax  
Parameter No. 170 (SMTP Authentication) to "Valid" in advance. (See page 173)  
09  
10  
SMTP AUTH Password  
The SMTP Auth Password. (When you set this Parameter, change the setting of  
Fax Parameter No. 170 (SMTP Authentication) to "Valid" in advance.  
(See page 173)  
POP Server Name  
(See Note)  
The name of the POP Mail Server with Port Number. (Up to 60 characters)  
11  
12  
13  
15  
POP Server IP  
POP User Name  
POP Password  
IP Address of the POP Mail Server with Port Number.  
User Name assigned to your machine. (Up to 40 characters)  
Password assigned to your machine. (Up to 10 characters)  
The name of the LDAP Server with Port Number. (Up to 60 characters)  
LDAP Server Name  
(See Note)  
16  
17  
18  
19  
LDAP Server IP  
LDAP User Name  
LDAP Password  
LDAP Search Base  
IP Address of the LDAP Server with Port Number.  
Login Name assigned to your machine. (Up to 40 characters)  
Password assigned to your machine. (Up to 10 characters)  
ID for starting the search in the directory on the LDAP server. (Up to 60  
characters)  
1. These setting is required only when “26 DNS Server Address” in General Settings is set to “Yes”.  
When the setting is “No”, set each IP Address, refer to For Key Operator in the included Operating  
Instructions (For Copy & Function Parameters).  
NOTE  
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Parameter  
Default Subject  
Comments  
21  
22  
The default information to be added to the Subject Line for all outgoing Email (up  
to 40 characters).  
Default Domain  
When the outgoing email address is incomplete by SMTP standards, the  
Frequently Sent Domain specified here will be automatically added to the email  
address. This feature is also useful as a shortcut when manually entering email  
addresses to a frequently used Domain. (Up to 50 characters)  
25~34  
35  
Selectable Domain  
(01) ~ (10)  
Enter up to 10 Domain Names that can be selected using the "\/" or "/\" key  
during Manual email addressing. (Up to 30 characters)  
Remote Password  
This is a security password that allows Remote Programming of the Internet  
Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10  
characters)  
36  
Relay XMT Password  
A password that provides network security for your Relay Station (used  
exclusively for G3 relay purposes). (Up to 10 characters)  
Following characters are not available for the Relay XMT Password.  
( ) < > [ ] : ; @ \ , . "  
(When you set this Parameter, change the setting of Fax Parameter No. 142  
(Relay XMT) to "Valid" in advance. (See page 171)  
37  
38  
39  
Manager's EMAIL Addr  
Insert Email Text  
Department Manager's Email Address for notification of all Internet relayed  
transmissions for supervision and cost control purposes. (Up to 60 characters)  
The email text can be changed. Requires an authorized service provider to  
activate this feature. (Up to 40 characters)  
Fax Server Mail Address  
Enter the RightFax Server Email Address. (up to 60 characters)  
This parameter will appear when Fax Parameter No. 132 (Via Fax Server) is set  
to "Valid". For more details, refer to Operating Instructions (For User  
Authentication).  
40~49  
Relay Domain  
(01) ~ (10)  
Enter up to 10 Domain Names that have been authorized to access your Internet  
Fax for Relayed Transmission Request. (Up to 30 characters)  
Relay Domain, a.k.a. Domain Name in your machine.  
* Contact your Network Administrator for this Information.  
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Internet Fax Features  
Sending Documents  
■ Manual Email Addressing  
Enter the email address using the  
QWERTY Keyboard.  
1
2
3
CA  
or  
(To use the Platen  
Glass, see page  
17.)  
Full Email address  
Enter the full email address  
using the QWERTY  
7a  
keyboard (up to 60  
characters).  
panasonic.com  
mgcs.co.jp  
@
@
@
@
If you make a mistake, press  
"BACK SPACE" to erase  
the character then re-enter  
the correct character.  
Ex: [email protected]  
abc-net.wxy.com  
world.service.com  
or  
Using Default Domain  
Enter the User portion of the  
email address and press "OK".  
The machine will complete  
the email address with the  
Default Domain  
preprogrammed in the User  
(Internet) Parameters. (i.e.  
will add "panasonic.com" to  
the email address)  
7b  
panasonic.com  
@
@
@
@
mgcs.co.jp  
abc-net.wxy.com  
world.service.com  
or  
Ex: abc  
Using the Domain List  
7c  
If you want to send to a  
different Domain, choose  
the desired domain from  
Domain List.  
panasonic.com  
@
@
@
@
mgcs.co.jp  
abc-net.wxy.c
world.service.com  
Ex: abc "@panasonic.com"  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the relevant keys.  
•
Select “DESTINATIONS” to confirm your designated destinations. (See page 62)  
1. If your machine sounds an alarm (pi-pi-pi) when pressing the "KEYBOARD" or any Address Book  
Entries that contain an email address, one or more of the required 5 Basic Internet Parameters may  
have been omitted in the User (Internet) Parameter(s). (See page 54)  
NOTE  
2. The Unit will accept a combination of email addresses, and PSTN dialling numbers.  
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4
5
6
7a  
or  
Select additional setting(s) if necessary.  
(See page 16)  
7b  
or  
7c  
8
The original(s) are stored into memory with a file  
number. Then starts the email transmission.  
• If the transmission fails, an error response is  
delivered from the mail server, and is printed on  
this machine.  
The error mail including an error message, and an  
image of the first page of the transmitted document  
is received. (See page 68)  
• For instructions on how to cancel the transmission,  
see page 20.  
• When sending from the Platen Glass, place the next  
original, and follow the instructions described on  
the touch panel display.  
3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise  
no reply will be printed.  
NOTE  
4. For the machine to perform the email address completion the Fax Parameter No. 160 (Default Domain)  
must be set to "Valid" and the Default Domain must be preprogrammed in the User (Internet) Parameters.  
(See page 172)  
5. The "Quick Memory Transmission" feature is disabled if multiple stations are set.  
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Internet Fax Features  
Sending Documents  
■ Multi Email Station Addressing (Broadcasting)  
Address Book Addressing allows you to  
send email(s) by entering the full email  
address with a single key.  
1
2
3
To use this method, you must first  
preprogram the email addresses into  
the Address Book.  
CA  
or  
(To use the Platen  
Glass, see page  
17.)  
6a  
PANASONIC  
QUALITY DEPT  
Address (Up to 1,000 stations)  
or  
6b  
panasonic.com  
@
mgcs.co.jp  
@
abc-net.wxy.com  
@
world.service.com  
@
Email address  
(Up to 70 stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the  
relevant keys.  
• Select "DESTINATIONS" to confirm your designated destinations.  
(See page 62)  
1. If your machine sounds an alarm (pi-pi-pi) when pressing the "KEYBOARD" or any Address Book  
Entries that contain an email address, one or more of the required 5 Basic Internet Parameters may  
have been omitted in the User (Internet) Parameter(s). (See page 54)  
NOTE  
2. The Unit will accept a combination of email addresses, and PSTN dialling numbers.  
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4
5
6a  
or  
Select additional setting(s) if necessary.  
(See page 16)  
6b  
7
The original(s) are stored into memory with a file  
number. Then starts the email transmission.  
• If the transmission fails, an error response is  
delivered from the mail server, and is printed on  
this machine.  
The error mail including an error message, and an  
image of the first page of the transmitted document  
is received. (See page 68)  
• For instructions on how to cancel the transmission,  
see page 20.  
• When sending from the Platen Glass, place the next  
original, and follow the instructions described on  
the touch panel display.  
3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise  
no reply will be printed.  
NOTE  
4. For the machine to perform the email address completion the Fax Parameter No. 160 (Default Domain)  
must be set to "Valid" and the Default Domain must be preprogrammed in the User (Internet) Parameters.  
(See page 172)  
5. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.  
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Internet Fax Features  
Sending Documents  
■ Change the File Format and File Name  
When sending an Internet Fax, both  
the File Format, and the File Name  
can be set.  
1
2
or  
(To use the Platen  
Glass, see page 17.)  
5a  
"TIFF" / "PDF" and "IMAGE"  
or  
5b  
"TIFF" / "PDF" and "CUSTOM"  
(Custom Name)  
File Name (Up to  
20 characters)  
8
The original(s) are stored into memory with a file number.  
Then starts the email transmission.  
•
If the transmission fails, an error response is delivered from  
the mail server, and is printed on this machine. The error mail  
including an error message, and an image of the first page of  
the transmitted document is received. (See page 68)  
For instructions on how to cancel the transmission, see page  
20.  
When sending from the Platen Glass, place the next original,  
and follow the instructions described on the touch panel  
display.  
•
•
1. PDF file is only available if sending the document(s) to a PC.  
NOTE  
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3
4
ANTARTICA  
BERLIN  
5a  
or  
5b  
6
7a  
PANASONIC  
QUALITY DEPT  
8
Address (Up to 1,000 stations)  
or  
7b  
Email address  
(Up to 70 stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)  
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Internet Fax Features  
Sending Documents  
■ Searching, and Editing the Address Book  
SEARCH  
1
Search the directory  
using the Local address  
book, or the Global  
directory services LDAP  
(Lightweight Directory  
Access Protocol).  
LDAP search is a feature that  
searches through the address  
book on an LDAP Server on a  
network for fax numbers, or  
Email Addresses. To find out  
whether the LDAP search  
feature works in your particular  
environment, contact your  
network administrator.  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
APOLLO  
BRAZIL  
(See page 54)  
EMAIL HEADER  
1
2
Input the Email address,  
CC (Carbon Copy), BCC  
(Blind Carbon Copy),  
FROM and SUBJECT.  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
APOLLO  
BRAZIL  
• To set “To”, “CC”, “BCC”, and  
“FROM”, repeat step 2 and 3.  
DESTINATIONS  
1
Confirm the destinations.  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
APOLLO  
BRAZIL  
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2
• Email addresses, and fax numbers can be searched.  
• Select “Local” to return to the address book search screen.  
• If there are more than 100 matches, a dialog box opens  
asking you if you want to continue new search. Select “Yes”  
to continue searching. To abort the search with 100 matches,  
select “No”.  
or  
Search  
letter(s)  
Searched address  
• A message appears if an error occurs while searching.  
• To add the found EmailAddress into the address book, select  
“Add to Local”. Enter the entry name, and then select “OK”.  
Search the Global directory  
services (LDAP).  
Search the Local address book.  
3a  
4
5a  
PANASONIC  
QUALITY DEPT  
Address (Up to 1,000 stations)  
Confirm  
the destinations.  
or  
or  
3b  
5b  
Email address  
(Up to 70 stations)  
Enter the subject.  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations.  
• The subject will not be  
printed when sending for  
InternetFax.  
2
Select desired field button,  
ALES DEPT  
aa[email protected]  
and confirm destinations.  
ONIC SALES  
1234  
PANAFAX  
[email protected]  
Address  
: Edit Address for manual Email addressing  
: Delete the selected address  
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Internet Fax Features  
Sending Documents  
■ Ledger Size Document Transmission  
Receiving stations may not receive  
large documents depending on their  
recording capability (paper size).  
If you want to transmit a document  
larger than A4/letter, such as a ledger  
size, by using the Internet Fax feature,  
check the paper size capability of the  
receiving station before transmission. If  
the receiving station is capable of  
receiving a ledger-sized document, you  
can send the document without  
reducing its size.  
1
2
or  
(To use the Platen  
Glass, see page 17.)  
6a  
PANASONIC  
QUALITY DEPT  
Address (Up to 1,000 stations)  
or  
6b  
panasonic.com  
@
mgcs.co.jp  
@
abc-net.wxy.com  
@
world.service.com  
@
Email address  
(Up to 70 stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)  
When the Select Mode "LEDGER EMAIL XMT" setting is set to the "OFF" position, the transmission reduction is according to  
the setting of Fax Parameter No. 141 (LAN XMT Reduce).  
LEDGER EMAIL XMT = ON : Transmits actual document size (without reduction).  
LEDGER EMAIL XMT = OFF : Reduces Ledger size document to B4 size, or toA4/Letter before transmission. (According  
to the Fax Parameter No. 141 (LAN XMT Reduce) setting, see Table on next page.)  
1. Factory default setting for Fax Parameter No. 141 (LAN XMT Reduce) is "Invalid".  
(See page 171)  
NOTE  
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3
4
5
ANTARTICA  
BERLIN  
LEDGER  
6a  
or  
LEDGER  
6b  
7
The original(s) are stored into memory with a file number.  
Then starts the email transmission.  
• If the transmission fails, an error response is delivered from  
the mail server, and is printed on this machine.  
The error mail including an error message, and an image of  
the first page of the transmitted document is received. (See  
page 68)  
• For instructions on how to cancel the transmission, see page  
20.  
• When sending from the Platen Glass, place the next original,  
and follow the instructions described on the touch panel  
display.  
Document Size Transmission  
LEDGER EMAIL XMT = OFF  
Fax Parameter No. 141 Fax Parameter No. 141  
Document Size  
LEDGER EMAIL XMT = ON  
(LAN XMT Reduce)  
set to "Invalid"  
B4  
(LAN XMT Reduce)  
set to "Valid"  
A4/Letter  
Ledger  
B4  
Ledger  
B4  
B4  
A4/Letter  
A4/Letter  
A4/Letter  
A4/Letter  
A4/Letter  
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Internet Fax Features  
Sending Documents  
■ Using a Completion Notice  
When the Completion Notice feature is  
activated, a notice is sent to your  
computer upon completing an Email, or  
transmission.  
1
2
3
CA  
or  
(To use the Platen  
Glass, see page 17.)  
7a  
PANASONIC  
QUALITY DEPT  
Address (Up to 1,000 stations)  
or  
7b  
panasonic.com  
@
mgcs.co.jp  
@
abc-net.wxy.com  
@
world.service.com  
@
Email address  
(Up to 70 stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the  
relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations.  
(See page 62)  
1. Before using this function, install the Panasonic Document Management System and PCLPrinter Driver,  
and then set up the each software.  
NOTE  
2. Refer to Completion Notice of the Operating Instructions (For Setting Up) of provided booklet.  
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4
5
6
ADMINISTRATOR  
7a  
or  
7b  
Select a computer to be  
informed, and press OK.  
8
The original(s) are stored into memory with a file  
number. Then starts the email transmission.  
• If the transmission fails, an error response is  
delivered from the mail server, and is printed on  
this machine.  
The error mail including an error message, and an  
image of the first page of the transmitted document  
is received. (See page 68)  
• For instructions on how to cancel the transmission,  
see page 20.  
• When sending from the Platen Glass, place the next  
original, and follow the instructions described on  
the touch panel display.  
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Internet Fax Features  
Sending Documents  
■ Returned Email  
When using the Internet communication mode, a failure report will print automatically for each transaction if the email is  
returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail  
server, and a portion of the first page's image for that particular transaction.  
Failure Report Sample (User unknown)  
Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with  
internal id OAA24381; THU, MMM-dd-yyyy 14:52:57 +0900  
Date: THU, MMM-dd-yyyy 14:52:57 +0900  
From: Mail Delivery Subsystem <[email protected]>  
Subject: Returned mail: User unknown  
Message-Id: <[email protected]>  
To: <[email protected]>  
The original message was received at THU, MMM-dd-yyyy 14:52:54 +0900  
from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]  
----- The following addresses had delivery problems -----  
<[email protected]> (unrecoverable error)  
----- Transcript of session follows -----  
.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:  
>>> RCPT To:<[email protected]>  
<<< 550 <[email protected]>... User unknown  
550 <[email protected]>... User unknown  
----- Original message follows -----  
Return-Path: [email protected]  
Received: from nwpc31.rdmg.mgcs.mei.co.jp (Internet FAX) (nwpc31.rdmg.mgcs.mei.co.jp [172.21  
.22.51]) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with SMTP id OAA24380 for <error@nwr39  
.rdmg.mgcs.mei.co.jp>; THU, MMM-dd-yyyy 14:52:54 +0900  
Message-ID: <[email protected]>  
Mime-Version: 1.0  
Content-Type: image/tiff  
Content-Transfer-Encoding: base64  
Content-Disposition: attachment; filename="image.tif"  
Content-Description: image.tif  
X-Mailer: Internet FAX, MGCS  
Date: THU, MMM-dd-yyyy 14:49:00 +0900  
From: iFAX <[email protected]>  
Subject: IMAGE from Internet FAX  
To: [email protected]  
5
MMM-dd-yyyy 14:49  
iFAX  
P.01/01  
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memo  
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Internet Fax Features  
Receiving Documents  
■ General Description  
Your machine offers you a choice to receive Fax documents unattended (by default), or manually over regular telephone lines.  
Your machine also offers the same choice to receive, and print Internet email messages via LAN unattended, or manually when  
subscribing to a POP mail server. However, when your machine is configured to receive email using SMTP protocol, the email  
can only be received, and printed unattended.  
■ Internet Fax Received on a PC  
Figure 1: Outlook Express Inbox Sample  
mm/dd/yy 3:15 PM  
mm/dd/yy 3:17 PM  
mm/dd/yy 3:18 PM  
mm/dd/yy 3:19 PM  
mm/dd/yy 3:20 PM  
mm/dd/yy 3:21 PM  
mm/dd/yy 3:21 PM  
• The "Subject" column in the above example shows samples of email messages received on a PC from your machine, and  
Internet FAX.  
• For your reference, the above example is from Outlook Express Inbox running under Microsoft® Windows. If you are using a  
different email application software, please refer to your application's User Manual.  
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Figure 2: Internet Fax Received on a PC  
MM, DD, YYYY  
[email protected]  
http://panasonic.co.jp/pcc/en/  
• For your reference, the above example is from Windows Messaging running under Microsoft® Windows.  
• To run the Viewer, please refer to your application's User Manual. The attached file is composed of TIFF-F (Tagged Image  
File Format with Modified Hoffman coded image). TIFF Viewers come in many flavors, a majority of TIFF Viewers will open  
and view this file, however, a handful of Viewers may not support this format.  
• You can download the TIFF-F Image Viewer into your PC from the following URL address:  
http://panasonic.co.jp/pcc/en/  
• License agreement of Panasonic's TIFF-F Image Viewer application:  
You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you do not  
agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.  
• You must assume full responsibility for selection of the software and its operation/non-operation and results obtained therefrom.  
• If you receive an email (Internet Fax) with a PDF file formatted attachment, the following text message is shown in the Email  
body.  
An image data in PDF format has been attached to this email.  
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Internet Fax Features  
Receiving Documents  
■ Receiving Email from a POP Server  
Your machine offers a choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing  
to a POP mail server.  
■ Setting the POP Parameters  
Set the parameters pertinent to the  
POP server (Fax Parameters No. 146  
to 149 on page 171).  
1
5
8
2
No. 146 (POP Timer):  
Enter the interval to check, and retrieve  
email from the POP server (0 to 60  
minutes).  
"0" minutes: Not checked for mail.  
No. 147 (Auto POP Receive):  
The machine will retrieve mail from the  
POP server, and print the email  
unattended.  
"Invalid": Not retrieve it automatically.  
No. 148 (Del POP Receive Mail):  
Select whether the email is deleted  
from the POP server after it is retrieved  
by your machine.  
No. 149 (Del POP Error Mail):  
Select whether to delete the email from  
the POP server when the file  
attachment format is not supported.  
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3
4
5
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
6
7
3
8
Scroll  
Retrieval  
or  
interval time  
(0 to 60 minutes)  
Enter the Fax Parameter number directly from  
the keypad, and press Set or Start key.  
9
10  
POP Parameters are set.  
or  
• To return the machine to  
the initial screen of the  
current active mode.  
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Internet Fax Features  
Receiving Documents  
■ Manual Reception from the POP Server  
To receive manually from the POP  
server.  
1
2
ANTARTICA  
BERLIN  
1. If you program a user name, and password in the Program key, you can receive mail from the POP  
server using a user name other than the name set as the user parameter.  
NOTE  
2. If the machine is in the Shutdown mode, it can not wakeup when receiving Email.  
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3
POP Receive  
No New Mail  
No New Mail  
: POP server has not received any new mail  
xx New Mail(s) : POP server received new mails  
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Internet Fax Features  
Program Keys  
■ Setting the POP Email Retrieval Key  
This function allows others to share  
your machine to retrieve their emails  
from the POP server by  
1
2
preprogramming their POP Account  
Names, and POP Passwords into the  
Program Keys. They will be able to  
retrieve their emails by simply pressing  
the associated Program Key. (See  
Note 1)  
5
6
POP Account  
Name  
POP Key Name  
(Up to 15  
(Up to 40  
characters)  
characters)  
1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP  
server, when programming the Program Key, leave the POP Password field "Blank".  
By leaving it "Blank", the machine will prompt you to enter the POP Password when the Program Key  
is pressed to retrieve mail.  
NOTE  
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3
4
5
7
8
9
POP Email Retrieval  
Key is programmed.  
POP Password  
(Up to 10  
characters)  
(See Note 1)  
Select whether to delete the  
retrieved email from the POP  
server.  
Not delete  
Delete  
• To return the machine  
to the initial screen of  
the current active  
mode.  
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Internet Fax Features  
Program Keys  
■ Using POP Email Retrieval Key  
To retrieve your Email from the POP  
Server by using the Program Key.  
1
POP1  
POP Retrieval Key  
1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP  
server, when programming the Program Key, leave the POP Password field "Blank".  
By leaving it "Blank", the machine will prompt you to enter the POP Password when the Program Key  
is pressed to retrieve mail.  
NOTE  
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2
3
4
POP server has not  
received any new email:  
"No New Mail" message will be  
shown.  
POP server received new  
email:  
"On Line (LAN)" message will  
be shown, and the email is  
printed.  
If the POP Account Name is not  
If the POP Password is not  
entered in the Program Key,  
enter the POP Account Name  
(Up to 40 characters).  
entered in the Program Key,  
enter the POP Password  
(Up to 10 characters).  
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Advanced Facsimile Features  
Confidential Mailbox  
■ General Description  
■ Sending a Confidential Document  
The confidential mailbox feature can be used as a mailbox  
to communicate with other compatible models using a  
4-digit confidential code. The Confidential Mailbox feature  
receives document(s) with a confidential code into  
memory. These documents can only be printed by the  
person who has the correct confidential code.  
1
2
or  
Storing  
with Confidential  
Code (4-digit)  
BBB  
(To use the Platen Glass,  
see page 17.)  
Confidential  
Code (4-digit)  
AAA  
Sending  
with Confidential  
Code (4-digit)  
Polling  
AAA  
6
BBB  
_
Confidential  
Mailbox  
BBB  
AAA  
Password  
(4-digit)  
These documents can only be printed by the person who  
has the correct confidential code.  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
Compatibility with Other Panasonic Machines  
DF-1100  
DP-180 DP-190 DP-1810F DP-1820F DP-1820E  
DP-2000 DP-2310 DP-2330 DP-2500 DP-3000  
DP-3010 DP-3030 DP-3510 DP-3520 DP-3530  
DP-4510 DP-4520 DP-4530 DP-6010 DP-6020  
DP-6030 DP-8035 DP-8045 DP-8060  
8
If necessary, notify the  
receiving person, and share  
the Confidential Code with  
them.  
DP-C262 DP-C322 DP-C354 DP-C264 DP-C323  
DP-C263 DP-C213 DX-600 DX-800  
UF-280M UF-312 UF-322 UF-332 UF-333 UF-342  
UF-344 UF-550 UF-560 UF-585 UF-590 UF-595  
UF-733* UF-744 UF-745 UF-755 UF-755e UF-766  
UF-770 UF-780 UF-788 UF-790 UF-880 UF-885  
UF-890 UF-895 UF-990 UF-9000  
(*: see Note 5)  
1. If your machine receives two confidential faxes with same confidential code, both documents are stored  
together in the same confidential mailbox.  
NOTE  
2. Up to 50 Mailbox files can be stored in memory. So, you can receive the confidential fax using 50  
different confidential codes.  
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3
4
5
ANTARTICA  
BERLIN  
6
7
AFRICA  
APOLLO  
BRAZIL  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
and/or  
8
Address (Up to 1,000 stations)  
Telephone  
• To cancel a choice, select the  
same destination again.  
• For transmission to additional  
number (Up to  
70 stations)  
destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)  
• Choose the address expect registered for Relayed Transmission.  
Sample CONF. RCV Report  
When receiving the confidential fax, the display shows the message and prints out the Confidential Receive Report.  
*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********  
** NOTICE OF CONFIDENTIAL DOCUMENT HELD **  
(1)  
FILE NO.  
(2)  
RECEIVED FROM  
(3)  
PAGES  
(4)  
TIME RECEIVED  
040  
PANAFAX  
001  
MMM-dd 15:00  
-PANASONIC  
- ***** -  
-
********DP-xxxx******************** -HEAD OFFICE  
201 555 1212- *********  
Explanation of Contents  
(1) File number  
: 001 to 999  
(2) Received remote station's ID : Character ID or Numeric ID  
(3) Number of pages received  
(4) Received date and time  
3. If the memory overflows, the machine will stop receiving, and release the line.  
4. We recommend that optional flash memory card is installed when this function is used.  
5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-  
733 is designed to print the received confidential document locally only.  
NOTE  
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Advanced Facsimile Features  
Confidential Mailbox  
■ Polling a Confidential Document  
After you have been informed that someone has  
transmitted a confidential document to a remote station's  
mailbox, you can poll the confidential document from the  
remote station by following the procedure below.  
1
2
ANTARTICA  
BERLIN  
5
Password  
(4-digit)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
7
1. The confidential file will be erased automatically after being polled.  
2. If your machine receives two confidential faxes with same confidential code, both documents are stored  
together in the same confidential mailbox.  
NOTE  
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3
4
5
6
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
and/or  
APOLLO  
BRAZIL  
7
Address (Up to 1,000 stations)  
Telephone  
• To cancel a choice, select  
the same destination again.  
• For Polling to additional  
number (Up to  
70 stations)  
destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations.  
(See page 62)  
• Choose the address except registered for Relayed Transmission.  
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Advanced Facsimile Features  
Confidential Mailbox  
■ Storing a Confidential Document  
Once the confidential document is stored in your machine,  
it can be polled by another machine.  
1
2
or  
(To use the Platen Glass,  
see page 17.)  
6
Password  
(4-digit)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
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3
4
5
ANTARTICA  
BERLIN  
6
7
The document(s) will be stored into memory.  
If necessary, notify the receiving party of the  
confidential document, and share with them the  
confidential code needed to poll the document.  
The confidential file will be erased automatically after being polled. If you wish to retain the confidential file  
even after being polled, change the setting of Fax Parameter No. 042 (Conf. File Save) to "Valid".  
(See page 169)  
NOTE  
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Advanced Facsimile Features  
Confidential Mailbox  
■ Printing Out a Confidential Document  
After you have been notified that someone has transmitted  
a confidential document to your machine's mailbox, use  
the following procedure to print the confidential document.  
1
2
ANTARTICA  
BERLIN  
5
Password  
(4-digit)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
1. The confidential file will be erased automatically after being printed, even if the setting of Fax Parameter  
No. 042 (Conf. File Save) is changed to "Valid". (See page 169)  
NOTE  
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3
4
5
6
The machine will print the  
confidential documents.  
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Advanced Facsimile Features  
Confidential Mailbox  
■ Deleting a Confidential Document  
To delete a file using Confidential Code  
1
2
If your memory becomes full, or you just want to clean  
out your confidential documents, you may delete one or  
more confidential faxes stored in your machine by using  
the following procedure. There are two types of  
confidential file deletions, one is to delete the file  
individually by its Confidential Code, and the other is to  
delete all confidential files in memory.  
ANTARTICA  
BERLIN  
5
Documents in  
the mailbox are  
deleted.  
Password  
(4-digit)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
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3
4
5
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Advanced Facsimile Features  
Confidential Mailbox  
■ Deleting a Confidential Document  
To delete all confidential files in memory  
1
2
ANTARTICA  
BERLIN  
5
No password  
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3
4
5
6
All documents in the  
mailbox are deleted.  
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Advanced Facsimile Features  
Sub-Addressing  
■ General Description  
Address Book  
Sender 1  
Telephone 2013331234  
number  
Sub-  
Address  
Center Machine  
Tel:  
2013331234  
Tel:  
0001  
Telephone Sub-  
Number  
G3 Fax No. A 0001  
G3 Fax No. B 0002  
G3 Fax No. C 0003  
Address  
2222  
2222  
0001  
2222  
No. A  
No. B  
0002  
0003  
Sender 2  
Telephone 2013331234  
number  
Sub-  
0001  
Address  
No. C  
■ Sending a Fax with Sub-Address  
1
2
3
ANTARTICA  
BERLIN  
or  
(To use the Platen  
Glass, see page 17.)  
6
7
Password  
(Up to 20  
digits)  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
and/or  
APOLLO  
BRAZIL  
Address (Up to 1,000 stations)  
Telephone  
number (Up  
to 70 stations)  
• To cancel a choice, select  
the same destination again.  
• For transmission to additional  
destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations.  
(See page 62)  
• If you make a mistake,  
press Clear key to delete  
entries one digit at a time.  
1. This feature can not be used when dialing from the external telephone.  
NOTE  
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The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired destinations  
when used in combination with Internet Fax.  
What is Sub-Addressing?  
Sub-Addressing is a T.30 communications protocol recommended by ITU-T.  
• A center machine supporting a memory feature is required on the fax network  
to implement sub-addressed communications. For more details, contact  
your local authorized Panasonic dealer.  
• ITU-T:  
• In a sub-addressed communication, the sub-addressing information must  
be checked between the sender and the receiver beforehand (sub-address  
is limited up to 20 digit).  
• Sub-Addressing allows documents received by the Center Machine to be  
forwarded to computers on the network, to Internet fax, or to other fax  
stations. Refer to Inbound Routing. (See page 138)  
International Telecommunication  
Union-Telecommunication  
Standardization Sector  
• T.30:  
Telecommunications standard  
4
5
6
Sub-Address  
(Up to 20 digits)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
8
• Transmission starts  
immediately on scanning.  
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Advanced Facsimile Features  
Sub-Addressing  
■ Setting the Sub-Address into an Address Book  
To enter a sub-address directly into an  
Address Book.  
It is same setup of usual transmitting  
when using the Address Book that is  
preprogrammed Sub-Address.  
1
2
5
6
Telephone number  
(Up to 36 digits include Sub-Address)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
9
Key Name  
(Up to 15  
characters)  
1. "Sub-Addr" key separates the Sub-address from the Telephone number, and is indicated by an "s" in  
the display.  
NOTE  
2. Manual Off-Hook, or On-Hook Dialling cannot be used with the Sub-addressing Transmission.  
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3
4
5
7
8
9
Sub-Address  
Station Name  
(Up to 20 digits)  
(Up to 15  
characters)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
10  
11  
Address Book is programmed.  
To enter the favorite key  
or  
• Up to 12 stations for Favorites.  
If 12 stations are set, this screen  
will skip.  
• To return the machine to  
the initial screen of the  
current active mode.  
3. The Sub-address is not transmitted during Manual Redial Mode.  
NOTE  
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Advanced Facsimile Features  
Fax Cover Sheet  
■ Using the Fax Cover Sheet  
Sending  
Receiving  
1
2
Page  
1
2
or  
(To use the Platen Glass,  
see page 17.)  
Page  
1
+
Cover  
2
5
Cover Sheet is attached  
Cover Sheet is not attached  
7
The transmission of the  
document with a cover  
sheet starts.  
1. The Fax Cover Sheet is not counted in the number of pages column of the journals.  
2. To change the preset Fax Cover Sheet setting, change the setting of Fax Parameter No. 056 (Cover  
Sheet (HOME)), see page 170.  
NOTE  
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3
4
ANTARTICA  
BERLIN  
5
6
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
and/or  
APOLLO  
BRAZIL  
7
Address (Up to 1,000 stations)  
Telephone  
number (Up  
to 70 stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)  
Sample Fax Cover Sheet  
Explanation of Contents  
***** FACSIMILE COVER SHEET *****  
(1) Starting time of communication.  
(2) Recorded name in the Address  
Book.  
(1)  
MMM-dd-yyyy 15:00  
(3) Your LOGO (up to 25  
characters), and ID Number (up  
to 20 digits).  
(2)  
Message To:  
(4) The number of pages to follow.  
SALES DEPT.  
(3)  
Message From:  
PANASONIC  
201 555 1212  
(4)  
02  
Page(s)  
Following This Cover Page  
3. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.  
NOTE  
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Advanced Facsimile Features  
Password Communications  
■ General Description  
Password Communications, including Password  
Transmission and Password Reception prevents your  
machine from sending a fax to a wrong station, or  
receiving a fax from an unauthorized station. You can  
set Password Transmission, and Password Reception  
independently, or both together.  
Ex:  
Sender  
Receiver  
To use Password Transmission, you must set a 4-digit  
transmission password in advance. The password must  
be shared with the other compatible Panasonic  
machine(s). If the transmission password in your  
machine does not match the Transmission password  
in other compatible Panasonic machine(s), the  
transmission will fail.  
Transmission  
Password: 1234  
Transmission  
Password: 1234  
(Password Transmission)  
(Only one side is  
compared, and/or  
both are compared.)  
Reception  
Password: 4321  
Reception  
Password: 4321  
(Password Reception)  
■ Setting Password Transmission/Reception  
1
2
3
6
7
Password  
(4-digit)  
Scroll  
or  
_
Enter the Fax Parameter number  
directly from the keypad, and  
press Set or Start key.  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
1. You can change the setting temporarily by using “MODE SETTING”, “SELECT MODE”,  
“PASSWORD-XMT” for each transmission.  
NOTE  
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Compatibility with Other Machines  
• DF-1100 • DP-180 • DP-190  
• FP-D250F • FP-D350F  
• DP-1810F • DP-1820E • DP-1820F  
• DP-2000 • DP-2310 • DP-2330 • DP-2500  
• DP-3000 • DP-3010 • DP-3030 • DP-3510  
• DP-3520 • DP-3530 • DP-4510 • DP-4520  
• DP-4530 • DP-6010 • DP-6020 • DP-6030  
• DP-8035 • DP-8045 • DP-8060  
• DP-C262 • DP-C322 • DP-C354 • DP-C264  
• DP-C323 • DP-C263 • DP-C213  
• DX-600 • DX-800  
• UF-160 • UF-160M • UF-170 • UF-180  
• UF-190 • UF-260 • UF-270 • UF-270M  
• UF-280M • UF-300 • UF-312 • UF-322  
• UF-550 • UF-560 • UF-585 • UF-590  
• UF-595 • UF-650 • UF-733 • UF-745  
• UF-750 • UF-750D • UF-755 • UF-755e  
• UF-766 • UF-770 • UF-788 • UF-790  
• UF-880 • UF-885 • UF-890 • UF-895  
• UF-990 • UF-9000 • UF-M500  
4
5
6
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
8
9
Password Transmission/  
Reception is/are set.  
(password is not checked)  
(password is checked)  
• For Password Transmission,  
set the default setting when  
Password Transmission.  
• To return the machine to the initial  
screen of the current active mode.  
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Advanced Facsimile Features  
Password Communications  
■ Using Password Transmission  
1
2
3
ANTARTICA  
BERLIN  
or  
(To use the Platen Glass,  
see page 17.)  
6
7
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
and/or  
APOLLO  
BRAZIL  
Address (Up to 1,000 stations)  
Telephone number (Up to 70 stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue  
pressing the relevant keys.  
• Transmission  
starts immediately  
on scanning.  
• Select “DESTINATIONS” to confirm your designated  
destinations. (See page 62)  
1. You can change the setting temporarily by using "MODE SETTING", "SELECT MODE",  
"PASSWORD-XMT" for each transmission.  
NOTE  
100  
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4
5
6
Password is checked  
Password is not checked  
• You can change the setting  
temporarily when each transmission.  
• Using Password Reception  
There is no additional operation required once you  
set the parameter by following the procedure on  
page 98. The parameter cannot be set to either  
"OFF" or "ON", for each individual reception. It is  
always set to "OFF" or "ON" until you change the  
setting.  
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Advanced Facsimile Features  
Receive to Memory  
■ General Description  
This feature is used to secure all received documents by  
storing them into memory.  
To print the document(s) received in memory, the  
authorized operator must enter the correct password.  
aaa  
bbb  
ccc  
Memory  
aaa  
bbb  
ccc  
■ Setting Receive to Memory Password  
1
2
3
6
7
Password  
(4-digit)  
Scroll  
or  
_
Enter the Fax Parameter number  
directly from the keypad and  
press Set or Start key.  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
1. When the memory overflows, the machine will stop receiving, and release the line. The machine will  
not answer the next incoming call until there is space available in memory.  
NOTE  
102  
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4
5
6
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
8
Receive to Memory is set.  
• To return the machine to  
the initial screen of the  
current active mode.  
2. We recommend that optional memory is installed when this function is used.  
NOTE  
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Advanced Facsimile Features  
Receive to Memory  
■ Setting the RCV to Memory  
1
2
3
ANTARTICA  
BERLIN  
■ Printing Documents  
After receiving documents with the Receive To Memory  
feature, a "Message In Memory" appears on the  
display.  
1
Message In Memory  
AFRICA  
5
_
Password  
(4-digit)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
1. If the password has not been set, your machine will not prompt you to enter the password.  
The document(s) will be printed immediately after pressing "OK" in Step 4.  
NOTE  
104  
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4
Memory reception is programmed.  
A "Receive To Memory" appears on  
the display.  
2
3
4
ANTARTICA  
BERLIN  
5
6
Start to print the document(s).  
2. Once the RCV to Memory feature is set to "ON", the password cannot be changed (Fax Parameter  
No. 037 (Receive To Memory) will not be selectable on the LCD display). If you wish to change the  
password, set the RCV to Memory feature to "OFF" first. Then change the password.  
NOTE  
105  
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Advanced Facsimile Features  
PIN Code Access  
■ General Description  
If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the  
user to enter a PIN code before any Dialling.  
■ Selecting the Access Method (Prefix or Suffix)  
1
aaa  
PBX  
PIN* code  
Transmit  
* PIN  
(Personal Identification  
Number)  
4
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
7
For suffix code  
For prefix code  
106  
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2
5
8
3
4
6
7
Scroll  
or  
Enter the Fax Parameter  
number directly from the  
keypad and press Set or  
Start key.  
PIN Code Access is programmed.  
• To return the machine to the  
initial screen of the current  
active mode.  
107  
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Advanced Facsimile Features  
PIN Code Access  
■ Dialling with a PIN Code  
1
2
or  
(To use the Platen Glass,  
see page 17.)  
4
5a  
Pin Code  
(Up to 36 digits)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
or  
5b  
• Transmission  
starts immediately  
on scanning.  
108  
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3
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
and/or  
APOLLO  
BRAZIL  
4
Address (Up to 1,000 stations)  
Telephone number (Up to 70 stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)  
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Advanced Facsimile Features  
Selective Reception  
■ General Description  
Before receiving the document, the last 4  
digits of the ID Number received from the  
sending machine will be compared with  
the last 4 digits of the telephone number  
programmed in each Address Book  
station. When a match is found, your  
machine will start receiving the  
document. If a match is not found, your  
machine will cancel the reception and an  
Information Code 406 will be recorded on  
the Journal.  
aaa  
Transmitted  
with ID Number  
Check ID Number  
(4-digit)  
Programmed  
Telephone No.  
1234  
aaa  
ID  
A:  
1234  
bbb  
bbb  
B:XXXXX9876  
■ Setting the Selective Reception  
1
2
3
6
7
Scroll  
or  
Enter the Fax Parameter number  
directly from the keypad, and  
press Set or Start key.  
1. When the Selective Reception is set, your machine can receive only from those stations which are  
programmed in the Address Book.  
NOTE  
110  
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4
5
6
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
8
Select receive is set.  
• To return the machine to the  
initial screen of the current  
active mode.  
2. If your ID number has not been set, your machine might not be able to receive from some models.  
To set your ID number, see page 162.  
NOTE  
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Advanced Facsimile Features  
Department Code  
■ General Description  
This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The Department  
Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and Individual Transmission  
Journal.  
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (001 - 300) when it  
is printed. For details on how to setup the Department Codes, refer to Operating Instructions (For Copy & Function Parameters).  
If you wish to use the Department Code function, please ask your authorized Panasonic dealer to activate this feature.  
■ Activating the Department Code Feature  
Department Name  
is printed  
1
Transmit  
aaa  
Reception  
Requires to input a preset  
Department Code  
(8-digit maximum)  
4
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
7
112  
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2
5
8
3
4
6
7
Scroll  
or  
Enter the Fax Parameter number  
directly from the keypad and  
press Set or Start key.  
Department Code is set.  
• To return the machine to  
the initial screen of the  
current active mode.  
113  
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Advanced Facsimile Features  
Department Code  
■ Sending Document with Department Code  
Department Name  
is printed  
1
2
aaa  
or  
Reception  
Requires to input a preset  
Department Code  
(8-digit maximum)  
(To use the Platen Glass,  
see page 17.)  
4
Address  
(Up to 1,000 stations)  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
APOLLO  
BRAZIL  
and/or  
Telephone  
number  
(Up to 70  
stations)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue  
pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated  
destinations. (See page 62)  
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3
_
4
Identification code  
(Department Code)  
5
• Transmission  
starts immediately  
on scanning.  
115  
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Advanced Facsimile Features  
Department Code  
■ Printing a Department Code Journal  
Sample Department Code Journal / Originated Calls  
*************** -Dept Code Journal- *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01  
ORIGINATED CALLS  
MMM-dd TO MMM-dd (1)  
(2)  
(3)  
TOTAL PAGES = 000038  
TOTAL TIME = 00:23:56  
(4)  
(5)  
01: Panafax Sales  
--------------------------------  
NO. COMM. PAGES  
FILE DURATION X/R  
IDENTIFICATION  
DATE  
TIME  
DIAGNOSTIC  
01  
21  
OK  
OK  
005  
018 00:05:13 XMT  
5551234  
MMM-dd 15:10  
MMM-dd 18:10  
C0044903C0000  
C0044903C0000  
021/021 019 00:10:15 FWD  
FAX FORWARD  
(6)  
(7)  
TOTAL TIME = 00:15:28  
TOTAL PAGES = 000026  
02: Panafax Service  
--------------------------------  
NO. COMM. PAGES  
FILE DURATION X/R  
IDENTIFICATION  
DATE  
TIME  
DIAGNOSTIC  
19  
30  
OK  
OK  
001/001 017 00:00:13 XMT  
011/011 045 00:08:15 XMT  
5551234  
MMM-dd 10:10  
MMM-dd 13:10  
C0044903C0000  
C0044903C0000  
SERVICE DEPT.  
TOTAL PAGES = 000012  
TOTAL TIME = 00:08:28  
-PANASONIC  
********DP-xxxx********************* -HEAD OFFICE- ********* -  
-
201 555 1212 - ********  
1
2
3
_
ANTARTICA  
BERLIN  
Identification code  
(Department Code)  
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Sample Department Code Journal / Received Calls  
*************** -Dept Code Journal- *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02  
RECEIVED CALLS  
MMM-dd TO MMM-dd (1)  
(2)  
TOTAL PAGES = 000011  
(3)  
TOTAL TIME = 00:13:41  
NO. COMM. PAGES  
FILE DURATION X/R  
IDENTIFICATION  
DATE  
TIME  
DIAGNOSTIC  
55  
56  
OK  
OK  
005 015 00:05:13 RCV  
005/005 020 00:08:15 PLD  
4445678  
111 222 333  
MMM-dd 12:10  
MMM-dd 19:15  
C0044903C0000  
C0044903C0000  
70  
OK  
001  
017 00:00:13 RCV  
44567345  
MMM-dd 10:10  
C0044903C0000  
-PANASONIC  
-
201 555 1212 - ********  
********DP-xxxx********************* -HEAD OFFICE - ********* -  
Explanation of Contents  
(1) Period date of this journal  
(2) Number of total pages transmitted/received for this machine.  
(3) Total transmitted/received time for this machine.  
(4) Department Code Number : 01-300  
(5) Department Name  
(6) Number of total pages transmitted/received for this department.  
(7) Total transmitted/received time for this department.  
4
5
6
Print the Journal  
All contents of the  
Journal will be erased  
automatically after  
being printed.  
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Advanced Facsimile Features  
Edit File Mode  
■ General Description  
Your machine has a document image memory which enables you to receive memory transmission, memory deferred transmission,  
memory polling and so on.  
After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in  
memory.  
This section describes how to use the file editing features.  
■ Printing or Viewing a List  
To verify the contents, follow the steps to  
print a file list.  
1
2
ANTARTICA  
BERLIN  
5
• To return the machine  
to the initial screen of  
the current active  
mode.  
118  
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4a  
3
MEMORY XMT  
INCOMP  
No.=014  
P.002  
P.001  
SALES DEPT  
MEMORY XMT  
No.=014  
TOKYO  
5
MEMORY XMT  
No.=014  
PANASONIC  
P.002  
or  
4b  
MEMORY XMT  
INCOMP  
No.=014  
P.002  
P.001  
SALES DEPT  
MEMORY XMT  
No.=014  
TOKYO  
MEMORY XMT  
No.=014  
PANASONIC  
P.002  
or  
repeatedly until the display shows a file you  
want to view.  
Sample File List  
*************** -FILE LIST- *********************** DATE MMM-dd-yyyy ***** TIME 15:00 ********  
(1)  
(2)  
(3)  
CREATED TIME START TIME PAGES DESTINATION(S)  
(4)  
(5)  
(6)  
FILE COMM. TYPE  
No.  
001  
002  
MEMORY XMT  
MEMORY XMT  
MMM-dd 13:20 20:30  
MMM-dd 13:20 22:30  
002  
003  
[PANAFAX]  
[SALES DEPT] [TOKYO]  
-PANASONIC  
-
********DP-xxxx********************* -HEAD OFFICE  
- ***** -  
201 555 1212- *********  
Explanation of Contents  
(1) File number  
: If the file is now being executed, a "*" is indicated on the left of the file number.  
(2) Communication type  
(3) Stored date/time  
(4) Executing time  
: Date/time that these files were stored.  
: If the file is a Timer Controlled Communication, the start time is printed in this column.  
If the file is an incomplete file, "INCOMP" is printed in this column.  
(5) Number of stored page(s)  
(6) Destination  
: Key name(s) / Manual dialling location(s).  
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Advanced Facsimile Features  
Edit File Mode  
■ Changing the Start Time or the Station of a File  
To change the start time, and/or stations  
in a communication file, follow the steps.  
1
2
ANTARTICA  
BERLIN  
5
20:30  
Change the start time.  
1. Your machine cannot delete the file while it is being sent.  
NOTE  
120  
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3
4
MEMORY XMT  
INCOMP  
No.=003  
SALES DEPT  
P.002  
MEM. DEF. XMT  
MEM. DEF. XMT  
No.=014  
P.001  
P.002  
TOKYO  
5
No.=018  
PANASONIC  
Select the file.  
• If you do not need to program a timer  
controlled communication, go to step 6.  
6
7
A communication file is changed.  
or  
PANASONIC  
5551234  
Change the station.  
• To return the machine  
to the initial screen of  
the current active  
mode.  
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Advanced Facsimile Features  
Edit File Mode  
■ Deleting a File  
To delete the file in memory, follow the  
steps.  
1
2
ANTARTICA  
BERLIN  
4
MEMORY XMT  
INCOMP  
No.003  
SALES DEPT  
P002  
P001  
P002  
MEM. DEF. XMT  
DEFERRED COMM. 22:00  
014  
TOKYO  
MEM. DEF. XMT  
No.018  
DEFERRED COMM. 20:30  
PANASONIC  
Select the file. or * If you want to delete all files, press “ALL FILES”  
with no file selected (the file in progress is not  
deleted). And then go to next step.  
1. Your machine cannot delete the file while it is being sent.  
NOTE  
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3
4
5
6
The file(s) is/are deleted.  
• To return the machine  
to the initial screen of  
the current active  
mode.  
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Advanced Facsimile Features  
Edit File Mode  
■ Printing Out a File  
To print the contents of the  
communication file, follow the steps.  
1
2
ANTARTICA  
BERLIN  
4
MEM. DEF. XMT  
DEFERRED COMM. 22:00  
No.014  
.018  
P001  
P002  
TOKYO  
MEM. DEF. XMT  
DEFERRED COMM. 20:30  
PANASC  
Select the file.  
1. Your machine cannot print the file while it is being sent.  
NOTE  
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3
4
5
Your machine will print the file.  
• To return the machine  
to the initial screen of  
the current active  
mode.  
125  
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Advanced Facsimile Features  
Edit File Mode  
■ Adding Documents into a File  
To add documents into the file, follow the  
steps.  
1
2
or  
(To use the Platen Glass,  
see page 17.)  
5
MEM. DEF. XMT  
DEFERRED COMM. 22:00  
No.014  
.018  
P001  
P002  
TOKYO  
MEM. DEF. XMT  
DEFERRED COMM. 20:30  
PANASC  
Select the file.  
1. Your machine cannot add the document into the file while it is being sent, waiting to redial, or trying  
to send the incomplete file.  
NOTE  
126  
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3
4
ANTARTICA  
BERLIN  
5
6
Your machine will start storing the  
document(s) into a file.  
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Advanced Facsimile Features  
Edit File Mode  
■ Retry an Incomplete File  
If a memory communication has been  
unsuccessful due to a busy line, or no  
answer, the document you stored is  
automatically erased from memory after  
the last redial.  
1
2
ANTARTICA  
BERLIN  
If you need to retain the document even if  
the communication failed, change the  
setting of Fax Parameter No. 031  
(Incomplete File Save) to “Valid” in  
advance. (See page 169)  
To retry the incomplete file, follow the  
steps.  
4
MEMORY XMT  
INCOMP  
No.003  
SALES DEPT  
P002  
Select the file. or * If you want to retry all files, press “ALL FILES”  
with no file selected.  
1. If you set Fax Parameter No. 031 (Incomplete File Save) to “Valid”, all incomplete files will remain  
in the memory. To avoid memory overflow, please check the memory content frequently. We  
recommend that optional flash memory card is installed when this function is used.  
NOTE  
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3
4
5
Your machine will retry the file.  
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Advanced Internet Fax Features  
Internet Communication Features  
■ Inbound Routing  
Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(s), or  
to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line.  
When an incoming Internet Fax, email or a regular fax document is received, your machine checks for the following:  
1. First, your machine checks whether a sub-address is included. If it is, it will look for a sub-address match within its auto  
dialer, and will route the documents to the corresponding stations email address(s) and/or telephone number(s).  
2. If no sub-address is specified, then your machine tries to match the originating fax machine's Numeric ID (TSI) with the TSI  
routing within its auto dialer, and will route the documents to the corresponding stations email address(s), and/or telephone  
number(s).  
LAN  
Internet  
Internet Fax  
Internet Fax  
PC  
Fax Reception  
Email  
G3 Fax  
Transfer to a G3 Fax  
G3 Fax  
1. If the originating fax machine does not support the above sub-address function, sub-address  
destination(s) cannot be selected.  
NOTE  
2. Your machine will allow you to register the same sub-address number for an email address, and a  
telephone number.  
130  
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■ Dynamic Host Configuration Protocol (DHCP)  
DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can  
automatically acquire a unique IP address each time it connects to a network making IP address management an easier task  
for network administrators. When an Internet Fax logs on to the network, the DHCP server selects an IP address from a master  
list and assigns it to the system.  
If you wish to enable the following options on your Internet Fax, a static (reserved by a Network Administrator) IP address, and  
configurations must be used instead of the DHCP operation.  
SMTP Receiving  
G3 Gateway  
Direct SMTP (Direct IFAX XMT)  
■ SMTP Authentication  
The Internet's emergence as a worldwide digital infrastructure has dramatically encouraged a market for communications-  
oriented appliances. However, the no object security technique has gained widespread, and dominant use over the Internet  
due to several reasons.  
1. Internet mail is a multi-hop store and forward architecture, and use of channel-based security is generally difficult.  
2. No single technique is recommended by the Internet Fax standard.  
To improve and robust the system, Authentication through encryption based techniques are provided as a typical solution. The  
techniques may be associated with the transmission channel, such as by using Simple Authentication and Security layer  
(SASL).  
Some Internet Service Providers (ISP) take advantage of Internet mail service by providing an Authentication feature.  
Your Internet Fax provides the following three Authentication options.  
1. SMTP Service Extension for Authentication (SMTP AUTH) -- while sending  
2. Lightweight challenge-response mechanism POP (APOP) -- while receiving  
3. POP before SMTP -- performs POP procedure prior to every SMTP transaction  
■ Lightweight Directory Access Protocol (LDAP)  
For convenience, your Internet Fax has an LDAP client feature to enable the search for recipient's email addresses from the  
LDAP server, which assists the entering of long email addresses.  
The Lightweight Directory Access Protocol (LDAP) is a protocol for accessing online directory services. An LDAP client connects  
to an LDAP server and asks a question. The server responds with an answer.  
Your Internet Fax indicates the search result from the LDAP server on the LCD display. This enables you to easily choose the  
recipients you wish to send to and saves you time from entering long and intricate email addresses.  
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Advanced Internet Fax Features  
Internet Communication Features  
■ Relayed Transmission  
Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax  
machines via a telephone line. You can attach files with the TIFF-F format to this email.  
Using the Sub-address specified by the originating fax machine, your machine can then route the received documents to the  
remote machine via an email, which can then relay these documents to final destinations where the final recipient is a regular  
G3 fax machine.  
Your machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF-F  
format file and then transmit this file attached to an email.  
To convert applications into a TIFF-F formatted file, however, requires you to first download the software (printer driver) from  
the website listed below. The second part requires you to install the software on your PC.  
(See the website for details about the printer driver installation and operation.)  
You can download the Panasonic's printer driver from the following URL address:  
http://panasonic.co.jp/pcc/en/  
LAN  
Internet  
Transfer to a G3 Fax  
Transfer to a G3 Fax  
Internet Fax  
Internet Fax  
G3 Fax  
G3 Fax  
Server  
Transfer to  
a G3 Fax  
Email  
PC  
G3 Fax  
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memo  
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Advanced Internet Fax Features  
Sender Selection  
■ Setting the Sender Selection  
This operation allows the user to select  
one of the 25 preset User Names and  
Email Addresses before a transmission.  
The selected User Names is printed on  
the Header of each page sent, and on  
the Comm. Journal. When sending email,  
the selected user name, and/or email  
address appears in the "From:" field of  
the email message.  
1
5
8
2
Email  
Add Sender:  
Panasonic  
PANASONIC  
Sender Selection Key (No. 01~24)  
• "00" is assigned for User  
Parameter's Logo and EMAIL  
Address.  
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3
6
9
4
5
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
7
8
Scroll  
or  
Enter the Fax Parameter  
number directly from the  
keypad, and press Set or  
Start key.  
10  
11  
Sender Selection is set.  
User Name  
(Up to 25  
characters)  
Email address  
to be printed on  
the "From" field.  
(Up to 60 characters)  
• To return the machine to  
the initial screen of the  
current active mode.  
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Advanced Internet Fax Features  
Sender Selection  
■ Sending Document with Sender Selection  
1
2
3
Address  
(Up to 1,000 stations)  
AFRICA  
AMERICA  
ASIA  
ANTARTICA  
BERLIN  
APOLLO  
BRAZIL  
and/or  
or  
Telephone  
number  
(Up to 70  
stations)  
(To use the Platen  
Glass, see page  
17.)  
• To cancel a choice, select the same destination again.  
• For transmission to additional destinations, continue  
pressing the relevant keys.  
• Select “DESTINATIONS” to confirm your designated  
destinations. (See page 62)  
■ Printing the Sender Selection List  
The Sender Selection List can be  
1
2
printed, following the Fax Parameter  
List.  
ANTARTICA  
BERLIN  
Change the Fax Parameter No. 145  
(Sender Selection) to "Valid" in  
advance. (See page 171)  
1. If you do no select a User Name, the unit selects the default User Name (00) that was programmed in  
the User Parameters for ordinary transmission.  
NOTE  
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4
5
6
PANASONIC  
SALES EPT  
• Transmission starts  
immediately on scanning.  
Select the User Name  
(See Note)  
3
Printing the Sender Selection List  
*************** -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 *****P.03  
SENDER SELECTION LIST  
(1)  
NO.  
(2)  
USER NAME  
(3)  
EMAIL ADDRESS  
01  
02  
03  
Panafax Sales  
Panafax Service  
Panafax Accounting  
[email protected]  
[email protected]  
[email protected]  
24  
Panafax Engineering  
[email protected]  
-
- ***** -  
PANASONIC -  
201 555 1212- *********  
********DP-xxxx********************* -HEAD OFFICE  
Explanation of Contents  
(1) Sender Selection Number : 01-24  
(2) User Name  
(3) Email Address  
: Up to 25 characters  
: Up to 60 characters  
2. If Fax Parameter No. 145 (Sender Selection) is set to “Valid”, you can preset up to 25 sender names.  
You can select from the sender list when sending a document. However, if you select “FROM” of the  
EMAIL HEADER on the Email screen, the sender list will not be displayed. (See page 62)  
NOTE  
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Advanced Internet Fax Features  
Inbound Routing  
■ Setting the Routing Parameters  
Your machine can route documents received from a G3  
fax machine to email address(s), or to Internet Fax  
machine(s) connected to a LAN as an email, as well as to  
other G3 fax machine(s) over the telephone line.  
To use this feature, the Fax Parameter No. 152 (Sub Addr  
Routing), and/or No. 153 (TSI Routing) must be set to  
"Valid". (See pages 171, 172)  
AAA  
To: Sub-address: 001  
Telephone  
Line  
BBB  
To: ID Number: 9999  
G3  
LAN  
Sub-address: 001  
ID Number: 9999  
AAA  
BBB  
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No. 152 (Sub Addr Routing):  
Set this parameter to perform an ITU-T sub-address query within its auto dialer, and to route the received  
document(s) to the corresponding stations email address(s), or telephone number(s).  
No. 153 (TSI Routing):  
Set this parameter to perform a Numeric ID (TSI frame information) query within its auto dialer, and to route  
the received document(s) to the corresponding stations email address(s), or telephone number(s).  
No. 154 (Route Header FMT):  
Use this parameter to select the type of email header to be included in the "From" field of each routed faxes.  
(Default setting is "Origi")  
Origi  
: The originating fax machine's TSI will appear in the "From" field of the routed email.  
Rly Stn : The routing station's email address will appear in the "From" field of the routed email.  
No. 155 (Print Routed Doc):  
Set this parameter to select whether a received fax to be routed is always printed on your machine, or only  
when the routing operation fails.  
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Advanced Internet Fax Features  
Inbound Routing  
■ Address Book Dialling for Inbound Routing  
If the Inbound Routing parameters are  
set, an ITU-T sub-address, and/or  
originator's Numeric ID (TSI frame  
information) can be programmed with  
each email address in Address Book  
numbers.  
1
2
5
or  
5551234_  
Telephone  
number  
(Up to 36 digits)  
Email address  
(Up to 60  
characters)  
• If you make a mistake, press Clear key  
to delete entries one digit at a time.  
8
• Up to 12 stations for  
Favorites. If 12 stations are  
set, this screen will skip.  
Add to Favorites  
or  
1. "+" and "SPACE" entries in the "Routing: TSI" field are ignored by the receiving machine.  
NOTE  
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3
4
5
or  
6
7
8
Station Name  
(Up to 15  
characters)  
Key Name  
(Up to 15  
characters)  
9
10  
11  
Address Book is programmed.  
1234567_  
5556789_  
Numeric ID  
(TSI) (Up to 20 digits)  
Sub-address  
(Up to 20 digits)  
• This screen appears when Fax  
Parameter No. 152 (Sub-Addr  
Routing) has been set to  
“Valid”. (See page 171)  
• If you make a mistake, press  
Clear key to delete entries one  
digit at a time.  
• This screen appears when Fax  
Parameter No. 153 (TSI  
Routing) has been set to  
“Valid”. (See page 172)  
• If you make a mistake, press  
Clear key to delete entries one  
digit at a time.  
• To return the machine to  
the initial screen of the  
current active mode.  
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Advanced Internet Fax Features  
Fax Forward  
■ General Description  
■ Setting Fax Forward  
This feature allows all incoming faxes, or emails to  
be forwarded to the station registered in the  
Address Book. Once the faxes, or emails are  
received in the memory, the machine will forward  
the received document(s) to the telephone number,  
or the email address registered in the Address  
Book.  
1
2
Register the  
destination  
telephone number  
or email address.  
(See page 164)  
This function is convenient when you would like to  
receive faxes, or emails in another place (i. e. your  
home) at night, or during a holiday.  
LAN  
BBB  
5
Internet  
Telephone  
Line  
AAA  
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
Forwarding  
AAA  
BBB  
8
1. When the Fax Forward feature is set, the assigned address will be restricted from editing. Change this  
function to "Invalid" when editing the address.  
NOTE  
2. If the communication to transfer a received fax or email fails, the received fax or Email will be printed,  
and then is erased from memory. If the Fax Parameter No. 156 (Print Forward Doc) is set to "Always",  
the received fax, or email will print even when the transmission is successful.  
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3
6
9
4
5
7
8
Scroll  
or  
Enter the Fax Parameter  
number directly from the  
keypad, and press Set or  
Start key.  
10  
Fax Forward is set.  
PANASONIC  
QUALITY DEPT  
• To return the  
machine to the  
initial screen of  
the current active  
mode.  
3. It is not possible to receive a document if the memory of your machine overflows, or is about 95% used.  
4. When the Fax Forward feature is set, the Manual POP Reception will not be available.  
NOTE  
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Advanced Internet Fax Features  
Fax Forward (Using Document Distribution System)  
■ General Description  
■ Setting Fax Forward (Using DDS)  
When your machine is incorporated with the Fax  
Communication Board (DA-FG600), your machine  
will allow Fax Forwarding to the Document  
Distribution System (DA-WR10).  
1
2
Register the  
destination  
telephone number,  
or email address.  
(See page 164)  
This function is convenient when receiving faxes or  
emails, you can route them using the Document  
Distribution System.  
Document  
Distribution  
System  
(DDS Server)  
LAN  
Routing  
BBB  
5
Internet  
Telephone  
Line  
AAA  
Input Password  
Forwarding  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
AAA  
BBB  
G3 Fax/  
Internet Fax  
8
1. When the Fax Forward feature is set, the assigned address will be restricted from editing. Change this  
function to "Invalid" when editing the address.  
NOTE  
2. If the communication to transfer a received fax or email fails, the received fax or Email will be printed,  
and then is erased from memory. If the Fax Parameter No. 156 (Print Forward Document) is set to  
"Always", the received fax or email will print even when the transmission is successful.  
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3
6
9
4
5
7
8
Scroll  
or  
Enter the Fax Parameter  
number directly from the  
keypad, and press Set or  
Start key.  
10  
11  
Fax Forward is set.  
PANASONIC  
When you select an  
email address station,  
the DDS Server  
confirmation request  
will be displayed.  
Enter the email address of the DDS Server  
into the Address Book.  
Ex: PANA DDS Server  
• To return the  
machine to the  
initial screen of  
the current active  
mode.  
(Document Distribution System Server)  
3. It is not possible to receive a document if the memory of your machine overflows, or is about 95% used.  
4. When the Fax Forward feature is set, the Manual POP Reception will not be available.  
NOTE  
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Advanced Internet Fax Features  
Relayed Transmission  
■ General Description  
The Internet Relayed Transmission feature can save you time, and transmission costs if you need to send the same documents  
to multiple G3 fax machines.  
This is especially true if the transmissions are long distance.  
You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station.  
You can also send an email with attached TIFF-F file(s) to any G3 fax machine from your PC using your current email application  
through a Relay Station.  
To use the Internet Relayed Transmission, the Relay Station must be set up properly.  
Stockholm  
Example 1: Internet Relay  
Transmission  
New York  
Internet Fax  
London  
Internet  
Email  
G3 Fax  
Berlin  
Internet Fax  
Local  
Telephone  
Call  
COMM.  
Journal  
G3 Fax  
Rome  
PC  
Relay Station  
G3 Fax  
Initial Sending Station  
End Receiving Station  
From your PC, or your machine you can send documents to a Relay Station with the telephone number of the End Receiving  
Station(s).  
After the Relay Station completes its transmission to the End Receiving Station, your PC or your machine receives a COMM.  
Journal from the Relay Station. This COMM. Journal confirms whether the Internet Relayed Transmission was successful.  
Example 2: Fax Server  
Mail Server  
(Intranet Relay  
PC  
PC  
Transmission)  
G3  
(1)  
(3)  
(2)  
P
S
T
G3  
N
(3)  
PC  
PC  
G3  
DP-8060  
(1) Initiate a Relay Transmission via email to the Mail Server  
(2) Mail Server transfers the email to your machine with relay instructions to transmit to a G3 machine  
(3) Your machine initiates a telephone call to a G3 machine, and transmits the document  
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■ Relay Network  
This Feature saves you time, and long distance phone line costs when sending an Internet Fax directly from your machine to  
the end receiving station(s).  
A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine (your machine) or a  
PC, a Relaying Internet Fax Machine (another machine), and End-receiving station(s), which can be regular G3 Fax machines.  
By simply sending a Document(s) from your machine or an email message from a PC, to the Relay Machine, which is then  
transmitted by your machine to the end receiving station(s) using regular phone lines as a normal G3 Fax message. (PC can  
have TIFF-F or text (.txt) file attachment)  
The end receiving station(s) are usually local in relation to the Relay Station, which incurs a local telephone charge for the Fax  
Transmission.  
After the Relay Station completes its transmission to the end receiving station(s), a Communication Journal is sent back to the  
originator from the Relaying Internet Fax confirming whether the Internet Relayed Transmission was successful. Any Relay  
activity information is sent by email from the Relaying Internet Fax to its Manager's Email Address, which is programmed in the  
Relaying Internet Fax machine's User Parameters. (See pages 54-55)  
Figure 1 shows a sample network as seen from New York (Initiating Station), London and Singapore are (Relay Stations)  
connected to New York, and the End Receiving Stations are Stockholm, Rome, Tokyo, Hong Kong, and Sydney.  
With this simple network using two Relay Stations, you can send a document with one operation to any combination of stations  
in the network via the London Relay Station and/or Singapore Relay Station.  
New York  
London  
Email Address: [email protected]  
Host Name: newyork  
Email Address: [email protected]  
Host Name: london  
Relay XMT Password: usa-rly  
Relay XMT Password: uk-rly  
Stockholm  
Tel. No.: 46 8 111 1234  
London  
New York  
Rome  
Tel. No.: 39 6 111 1234  
Tokyo  
Tel. No.: 81 33 111 1234  
Hong Kong  
Tel. No.: 852 23123456  
Singapore  
Sydney  
Tel. No.: 61 2 111 1234  
Singapore  
Email Address: [email protected]  
Host Name: singapore  
Relay XMT Password: sg-rly  
Figure 1: Sample Network  
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Advanced Internet Fax Features  
Relayed Transmission  
Table 1, 2 and 3 are sample settings for the Sample Network shown in Figure 1.  
Table 1: Sample Parameter and Address Book Dialling Number Table for New York (Originating Station)  
Telephone Number  
: 212 111 1234  
Email Address (SMTP) : [email protected]  
Host Name  
: newyork  
Relay XMT Password : usa-rly  
Station Name  
London  
Email Address / Telephone Number  
[email protected]  
46 8 111 1234  
[email protected]  
81 33 111 1234  
[email protected]  
[email protected]  
39 6 111 1234  
Relay Station Address  
---  
Stockholm  
Singapore  
Tokyo  
London Relay  
Singapore Relay  
Rome  
[London Relay]  
---  
[Singapore Relay]  
---  
---  
[London Relay]  
[Singapore Relay]  
[Singapore Relay]  
Hong Kong  
Sydney  
852 23123456  
61 2 111 1234  
Table 2: Sample Parameter and Address Book Dialling Number Table for London (Relaying Station)  
Telephone Number  
: 71 111 1234  
Email Address (SMTP) : [email protected]  
Host Name  
: london  
Relay XMT Password : uk-rly  
Station Name  
Email Address / Telephone Number  
[email protected]  
46 8 111 1234  
[email protected]  
81 33 111 1234  
[email protected]  
39 6 111 1234  
852 23123456  
Relay Station Address  
New York  
Stockholm  
Singapore  
Tokyo  
Singapore Relay  
Rome  
Hong Kong  
Sydney  
London Relay  
---  
[London Relay]  
---  
[Singapore Relay]  
---  
[London Relay]  
[Singapore Relay]  
[Singapore Relay]  
---  
61 2 111 1234  
[email protected]  
Table 3: Sample Parameter and Address Book Dialling Number Table for Singapore (Relaying Station)  
Telephone Number  
: 65 111 1234  
Email Address (SMTP) : [email protected]  
Host Name  
: singapore  
Relay XMT Password : sg-rly  
Station Name  
London  
Email Address / Telephone Number  
[email protected]  
46 8 111 1234  
[email protected]  
81 33 111 1234  
[email protected]  
39 6 111 1234  
852 23123456  
Relay Station Address  
---  
Stockholm  
New York  
Tokyo  
London Relay  
Rome  
Hong Kong  
Sydney  
Singapore Relay  
[London Relay]  
---  
[Singapore Relay]  
---  
[London Relay]  
[Singapore Relay]  
[Singapore Relay]  
---  
61 2 111 1234  
[email protected]  
1. The Relay XMT Password must be registered for your machine to work as a Relay Station.  
2. To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmissions,  
you must setup your network security. Enter acceptable Domain Name(s) and the Manager's Email  
Address for notification of all Internet Relayed Transmissions.  
NOTE  
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■ Setting Up Your Machine as an Internet Relay Station  
To set up your machine as a Relay Station, the following parameters must be set properly.  
1. Relay XMT (Fax Parameter No. 142)  
Selecting whether the machine will accept and performs G3 relayed transmission. (See page 171)  
1) Invalid - Machine will not accept a Relay XMT request.  
2) Valid  
- Machine will accept a Relay XMT request.  
2. Relay XMT Report (Fax Parameter No. 143)  
Selecting how the COMM. Journal for relayed transmission is sent to the originator.  
1) Off  
- Do not send  
2) Always - The COMM. Journal is always sent after a Relay Communication is completed or has failed.  
3) Inc. only - The COMM. Journal is sent if the Relay Communication to the destination has failed.  
3. Relay XMT Password (User's Parameter) (See note 3)  
Enter a Relay XMT Password (up to 10 characters), to be used for protection against unauthorized (outside) stations from  
accessing your machine to relay messages to a G3 fax machine via PSTN. This password should be given out to authorized  
people only.  
4. Relay Address (Auto Dialer)  
Enter the address book station that will assign the Relay Email Address of the Relay Station your machine will use.  
5. Manager's Email Address (User's Parameter)  
Register the Department Manager's Email Address for supervision and cost control purposes. Once registered, the machine  
will send an email notification to this email address for each Relayed XMT Request received from a remote station. The  
following information is sent.  
(From : The email address of the originating station.)  
(To  
: The telephone number of the destination G3 fax machine.)  
6. Domain Names (User's Parameter) (See note 4)  
Register up to 10 Domain Names (up to 30 characters) that your machine will accept Relayed Transmission Requests to  
relay a message to another G3 fax machine via PSTN.  
Ex: Registered Domain Names  
(01): panasonic.co.jp  
(02): abc.ifax.com  
(03): panasonic.com  
In the example above, the Relayed XMT Request will be accepted only from the email addresses that include the Domain  
Name of panasonic.co.jp, abc.ifax.com or panasonic.com.  
3. This should be different than your machine's Email Address used to receive regular email or Internet  
NOTE  
Fax, as your machine's Email Address is always included in the header of all email messages sent.  
Anyone receiving an Internet Fax from the machine will easily know the Relay XMT Password if it is the  
same as the Email Address.  
4. If all the Domain Names are left blank, the Internet Fax will accept Relayed XMT Requests from any  
domain.  
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Advanced Internet Fax Features  
Relayed Transmission  
■ Setting Up Your Machine for Relayed Transmission  
To set an Address Book  
Station for Relayed  
Transmission Request  
1
2
If the Fax Parameter No. 140  
(LAN RLY XMT Request) is set  
to "Valid", you can enter the  
Relay Address by the following  
procedure.  
5
6
39611234_  
Telephone  
number  
(Up to 36 digits)  
Station Name  
(Up to 15  
characters)  
• If you make a mistake, press  
Clear key to delete entries one  
digit at a time.  
9
LONDON RLY  
Select the Relay Station.  
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3
4
5
7
8
9
Add to Favorites  
or  
Key Name  
(Up to 15  
characters)  
• Up to 12 stations for Favorites.  
If 12 stations are set, this screen will skip.  
10  
Address Book is programmed.  
• To return the machine to  
the initial screen of the  
current active mode.  
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Advanced Internet Fax Features  
Relayed Transmission  
■ Sending via Internet Relay  
To a location that has a pre-  
programmed Relay Station  
Once you have recorded all the  
necessary parameters in your  
machine, you can send a  
1
2
document to one, or multiple G3  
fax machines automatically  
through the Internet Relay  
Station. The Internet Relay  
Station must have all the  
or  
necessary parameters setup.  
(To use the Platen Glass,  
see page 17.)  
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3
4
ROME  
SG-RELAY  
SYDNEY  
SINGAPORE  
STOCKHOLM  
Enter only the telephone number(s) of the End Receiving  
Station(s) that is pre-programmed the Relay Station.  
• Transmission  
starts immediately  
on scanning.  
The document(s) is stored into memory, and your machine starts sending the document(s) to the Relay  
email address of the Relay Station with the telephone number for the End Receiving Station.  
Ex: End Receiving Station : 4681111234  
(Telephone number)  
[see note 1]  
Relay Station  
: [email protected]  
After the Relay Station completes its transmission to the End Receiving Station(s), your machine receives a  
COMM. Journal from the Relay Station.  
This Journal confirms whether the Internet Relayed Transmission was successful.  
1. If the Relay Station requires a special access number to get an outside line, enter that access number  
first then press Pause key to enter a pause (represented by a "-") before entering the full number.  
NOTE  
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Advanced Internet Fax Features  
Relayed Transmission  
■ Sending via Internet Relay  
To a location that does not  
have a pre-programmed Relay  
Station  
1
2
or  
(To use the Platen Glass,  
see page 17.)  
5
LONDON RLY  
Assign a Relay Station.  
• Only one destination can be programmed as a relay station.  
8
The document(s) is stored into memory, and your machine starts  
sending the document(s) to the Relay email address of the Relay  
Station with the telephone number for the End Receiving Station.  
Ex: End Receiving Station : 4681111234  
(Telephone number)  
[see note 1]  
: [email protected]  
Relay Station  
After the Relay Station completes its transmission to the End  
Receiving Station(s), your machine receives a COMM. Journal  
from the Relay Station.  
This Journal confirms whether the Internet Relayed  
Transmission was successful.  
• If the transmission fails, an error response is delivered from the mail server, and is  
printed on this machine. The error response contains an error message, and a copy of  
the first page of document to alert you of the transmission failure.  
1. If the Relay Station requires a special access number to get an outside line, enter that access number  
first then press Pause key to enter a pause (represented by a "-") before entering the full number.  
2. The "#" character is not available for the email address of the relay station.  
NOTE  
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3
4
ANTARTICA  
BERLIN  
5
6
7
or  
ROME  
SG-RELAY  
SYDNEY  
SINGAPORE  
STOCKHOLM  
8
Address  
(Up to 1,000 stations)  
Telephone  
number  
(Up to 70  
stations)  
Enter only the telephone number(s) of the End Receiving  
station(s).  
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Advanced Internet Fax Features  
Relayed Transmission  
■ Sending from a PC to a G3 Fax Machine  
Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one, or multiple G3 Fax  
machines automatically through the Internet Relay Station.  
End Receiving Station  
LAN  
Internet Relay  
Station  
G3 Fax  
PC  
PSTN  
G3 Fax  
Mail Server  
Internet  
PC  
G3 Fax  
The Internet Relay Station (your machine) must be properly setup with all the required parameters.  
Requesting a relayed transmission, fill the field in your mailer that corresponds to the destination (To) in the following manner:  
Sample entry:  
sg-rly#[email protected]  
Entry example  
sg-rly  
Explanation  
Enter the Relay XMT Password. (It must match the Relay XMT Password preprogrammed  
in the relay station.)  
#8133111234  
After @  
Enter the telephone number of the fax station.  
In addition to the telephone number, address book information may be entered between  
# to @.  
If a pause is required in dialing an outside line from an extension by using a PBX (exchange)  
or similar equipment, enter a hyphen (-) in place of the fax number.  
The host and domain names registered with the DNS server.  
1. When relayed transmission completes, a communication journal is emailed to the initial sending station,  
and a fax relay log is emailed to the administrator computer that is preprogrammed in the User(Internet)  
Parameter “37 Manager's Email Addr” of the relay station.  
NOTE  
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A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the Internet FAX  
to receive the document as an attachment to an email. When you are sending a detailed graphic document(s) to a Panasonic  
Internet Fax, you can specify 600 dpi resolution for better clarity.  
Ifax Mailer software is an add-in program for the TIFF Converter that links the email client for MAPI to the TIFF converter for  
the Internet FAX.  
Before sending a printing image as email from the application to the Internet FAX, you have to convert the file into the format  
that the Internet FAX is allowed to receive and print as an email using the TIFF file creation function. You also have to send that  
file to the Internet FAX as an attached document.  
Ifax Mailer, allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet FAX.  
You can download the Panasonic's TIFF Converter and ifax Mailer software, and their respective User's Guides from the  
following URL address:  
http://panasonic.co.jp/pcc/en/  
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Advanced Internet Fax Features  
Relayed Transmission  
■ Printouts and Reports  
When you use Relayed Transmission, relay station will send the following two reports to help you check, and keep track of your  
faxes.  
1. Relay XMT Report (COMM. JOURNAL)  
When the relay station finishes transmitting to the End Receiving Station, it will send a Comm. Journal to you when the Fax  
Parameter No. 143 (Relay XMT Report) is set to "Always" or "Inc. only", this tells you whether the transmission was  
successful or not.  
2. Transmission Journal  
When the Relay Station receives instructions for a relayed transmission, a notification is emailed to the registered manager  
(see "Setting Up Your Machine as an Internet Relay Station" on page 148).  
Sample Relay XMT Report (COMM. JOURNAL)  
************** -COMM. JOURNAL - ***************** DATE MMM-dd-yyyy **** TIME 15:00 ********  
(1)  
(2)  
(3)  
MODE = RELAYED TRANSMISSION  
FILE NO.= 050 (4)  
START=MMM-dd 15:00  
END=MMM-dd 15:00  
(5)  
(6)  
(7)  
(8)  
(9)  
(10)  
STN  
NO.  
001  
002  
COMM.  
KEY NAME  
STATION NAME/EMAIL ADDRESS/TELEPHONE NO.  
PAGES  
DURATION  
R-OK  
R-OK  
STOCKHOLM  
ROME  
001/001  
001/001  
00:00:15  
00:00:15  
- PANASONIC -  
********DP-xxxx************************ - HEAD OFFICE  
- ****** - 201 555 1212 - *******  
Explanation of Contents  
(1) Indication of communication mode  
(2) Start time of communication  
(3) End time of communication  
(4) File number  
: 001 to 999  
(5) Sequential number of the stations  
(6) Communication result  
: "R-OK" indicates that the Relayed XMT Request was successful.  
"3-digit Info Code" (See pages 186-189) indicates that the communication has failed.  
(7) Key Name  
(8) Telephone Number, Email Address  
or Station Name of the end receiving  
station  
(9) Number of pages transmitted  
(10)Duration of communication  
: 3-digit number represents the number of pages successfully transmitted.  
1. If you transmit through more than one Relay Station, you will receive a separate Result Report.  
NOTE  
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Sample Relayed Transmission Notification Email to a Manager  
MMM, dd, yyyy  
(1)  
(2)  
Explanation of Contents  
(1) Email address of the sender's Internet Fax (Your machine) or PC  
(2) End Receiving Station's G3 fax telephone number(s)  
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Setting Your Machine  
Adjusting the Volume and Dialling Method (Tone or Pulse)  
■ Setting the Monitor Volume  
1
2
3
You will hear the dial tone  
through the speaker.  
■ Setting the Dialling Method (Tone or Pulse)  
(See Note)  
1
2
5
6
Scroll  
or  
Enter the Fax Parameter number directly from  
the keypad, and press Set or Start key.  
1. This setting may differ depending on the each country's regulation, or specification.  
NOTE  
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4
5
>>>>>>>>>  
Raise, or lower  
the Volume.  
3
4
5
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
7
8
Dialling Method is set.  
or  
• To return the machine to the initial  
screen of the current active mode.  
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Setting Your Machine  
User Parameters  
■ General Description  
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or  
receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you  
when you send or receive documents.  
These parameters can be programmed via your PC by using the Configuration Editor included with the Panasonic Document  
Management System software CD-ROM (included with the machine).  
Follow the Operating Instructions included with the Panasonic Document Management System application.  
■ Setting the User Parameters  
1
5
9
2
6
10  
Enter your  
Character ID  
(Up to 16 characters  
and digits).  
1. You may use  
digit(s) for your country code.  
to enter a "+" character at the beginning of the ID number to indicate the following  
NOTE  
Ex: +1 201 555 1212 +1 for U.S.A. country code.  
+81 3 111 2345  
+81 for Japan country code.  
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3
7
4
8
Input Password  
(8 digits:  
alpha-numerical;  
alphabet (case-  
sensitive),  
numbers, symbols  
(@, ., _, and  
SPACE))  
5
9
Enter your LOGO  
(Up to 25 characters  
and digits).  
11  
12  
User Parameters are programmed.  
201 555 1212_  
Enter your ID  
* Use “MONITOR” key to enter  
(Up to 20 digits).  
a space between numbers.  
If you make a mistake, use  
or  
to move the  
cursor one space beyond the incorrect number,  
press Clear key then re-enter the new number.  
• To return the machine to the initial  
screen of the current active mode.  
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Setting Your Machine  
Address Book  
■ General Description  
The Address Book contains Speed dialling numbers. To use this dialling method, you must first store the telephone numbers,  
or Email addresses using the following procedure.  
■ Adding Address Book  
1
2
5a  
6
39611234_  
Telephone number  
(Up to 36 digits)  
Station Name  
(Up to 15  
characters)  
or  
5b  
Email address  
(Up to 60  
characters)  
1. Press “03 Modify Station” or “04 Delete Station” to edit/delete a address book.  
NOTE  
2. If you make a mistake, use  
or  
to move the cursor beyond the incorrect number, press then  
press Clear key re-enter the new number.  
3. The Address Book cannot be changed, or erased until the communication has finished.  
To change or erase the settings, cancel the communication first by Edit File Mode.  
(See pages 120, 122)  
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3
4
5a  
or  
or  
5b  
(See Note)  
7
8
9
Address Book is  
programmed.  
Key Name  
(Up to 15  
characters)  
Favorites setting  
or  
• Key Names are used to  
select destinations on the  
touch-panel display.  
• Up to 12 stations for Favorites.  
If 12 stations are set, this screen  
will skip.  
• To return the machine  
to the initial screen of  
the current active  
mode.  
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Setting Your Machine  
Fax Parameters  
■ General Description  
Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are  
preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters,  
such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just  
before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home  
position). Other parameters can only be changed by the procedure described below.  
■ Setting the Fax Parameters  
1
2
5
6a  
Select the desired parameter.  
or  
6b  
or  
Fax Parameters No  
1. To print a Fax Parameter List, see page 182.  
NOTE  
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3
4
5
Input Password  
(8 digits: alpha-numerical; alphabet  
(case-sensitive), numbers, symbols  
(@, ., _, and SPACE))  
7
8
Fax Parameters are set.  
or  
Set each setting  
To set another parameter, to return  
to step 6.  
• To return the machine to  
the initial screen of the  
current active mode.  
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Setting Your Machine  
Fax Parameter Table  
(Below table are including G3 Facsimile function parameters.)  
No.  
Parameter  
Setting  
Stop  
Comments  
000 Print Fax Parameter List  
Prints the Fax Parameter List.  
Start  
001 Contrast (HOME)  
1 (Lightest) Setting the home position for the CONTRAST.  
——  
4 (Normal)  
——  
7 (Darkest)  
002 Resolution (HOME)  
003 Original (HOME)  
004 Stamp (HOME)  
STD  
Fine  
Setting the home position for the RESOLUTION.  
Setting the home position for the ORIGINAL.  
S-Fine  
Text  
Txt/Pht  
Photo  
Off  
Setting the home position for the STAMP.  
On  
To select the stamp function when document is stored in memory, see Fax  
Parameter No. 028 (Stamp At Memory XMT).  
005 Memory (HOME)  
006 Dialing Method  
007 Header Print  
Off  
On  
Setting the home position for the MEMORY.  
Tone  
Selecting the dialing method.  
Pulse  
Inside  
Outside  
No Print  
Selecting the printing position of the header.  
Inside  
: Inside TX copy area.  
Outside : Outside TX copy area.  
No Print : Header is not printed.  
Selecting the header format.  
008 Header Format  
Logo, ID  
From To  
Invalid  
Valid  
009 RCV’D Time Print  
Selecting whether the machine prints the received date & time, remote ID,  
percentage of reduction and page number on the bottom of each received  
document.  
012 Comm. Journal (HOME)  
Off  
Selecting the home position of printout mode for COMM. Journal Off/Always/  
Inc Only.  
Always  
Inc Only  
Off  
: Does not print  
Always : Always prints  
Inc Only : Prints only when communication has failed.  
Selecting whether the machine prints the journal automatically after every  
200 transactions.  
013 Auto JRNL Print  
Invalid  
Valid  
014 File Accept Report  
Invalid  
Valid  
Selecting whether the machine prints the file acceptance journal.  
If you set this parameter to valid, a journal will be printed after any memory  
communication.  
017 Receive Mode  
Manual  
Auto  
Setting the reception mode to automatic or manual.  
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No.  
Parameter  
Setting  
Invalid  
Valid  
Comments  
022 Substitute RCV  
Selecting whether the machine receives to memory when the recording paper  
runs out, toner runs out or the recording paper is jammed.  
Selecting print reduction mode.  
024 Print Reduction  
Fixed  
Auto  
Fixed  
: Reduce received document according to setting of Parameter No.  
025 (Reduction Ratio).  
Auto  
: Automatically determines and reduces the incoming document to  
print onto the paper loaded in the machine.  
025 Reduction Ratio  
70%  
——  
Selecting the fixed print reduction ratio from 70% to 100%. This parameter  
functions only when the fixed print reduction is selected on Fax Parameter  
No. 024 (Print Reduction).  
Setting a 4-digit password for secured polling. (See pages 34, 36)  
Selecting whether the machine retains the polled document in memory even  
after the document is polled once.  
100%  
(——)  
Invalid  
Valid  
026 Polling Password  
027 Polled File Save  
028 Stamp At Memory XMT  
Invalid  
Valid  
Selecting whether the machine stamps the original documents when storing  
the documents into memory.  
(Depends on the Stamp setting on the Control Panel)  
031 Incomplete File Save  
033 XMT Reduction  
Invalid  
Valid  
Selecting whether the machine retains the document in memory if the  
document is not successfully transmitted.  
Invalid  
Valid  
Selecting whether the machine performs reduction when the transmitting  
original is wider than the recording paper used at the receiving machine.  
Enter a 4-digit password for printing the received document(s) in memory by  
using “MODE SETTING”, “SELECT MODE”, “RECEIVE TO MEMORY”.  
037 Receive To Memory  
(——)  
When “RECEIVE TO MEMORY” is set to ON, this parameter is not selectable  
on the LCD display. (See page 104)  
039 PIN Code Access  
None  
Suffix  
Prefix  
Invalid  
Valid  
Selecting the access method (Prefix or Suffix) to dial a number with PIN Code.  
(See page 106)  
042 Conf. File Save  
Selecting whether the machine saves the confidential polled file even after  
the file is polled once.  
043 Password-Transmit  
(——)  
Setting a 4-digit XMT-Password and selecting whether the machine performs  
and checks the XMT-Password of the receiving station when transmitting.  
(See page 98)  
044 Password-Receive  
(——)  
Setting a 4-digit RCV-Password and selecting whether the machine performs  
and checks the RCV-Password of the transmitting station when receiving.  
(See page 98)  
046 Select Receive  
Invalid  
Valid  
Selecting whether the machine performs selective reception. (See page 110)  
052 Diagnostic Password  
053 Sub-Address Password  
(——)  
Setting the password for Remote Diagnostic Mode. Please ask your Panasonic  
Authorized Dealer for details.  
(——)  
Setting a 20-digit password for secured sub-address communication.  
Continue on the next page...  
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Setting Your Machine  
Fax Parameter Table  
No.  
Parameter  
Setting  
Invalid  
Valid  
Comments  
Selecting whether the machine performs Fax Forwarding to the specified  
destination.  
054 Fax Forward  
056 Cover Sheet (HOME)  
077 Department Code  
078 Rotation XMT  
Off  
Setting the home position of the Cover Sheet parameter in the Select Mode.  
(See page 96)  
On  
Invalid  
Valid  
Selecting whether the machine performs the Department Code operation.  
(See pages 112-117)  
Invalid  
Valid  
Selecting whether the machine performs rotation transmission.  
082 Quick Memory XMT  
Invalid  
Valid  
Selecting whether the machine performs Quick Memory Transmission.  
Invalid : Stores all documents into memory first before dialling the  
telephone number.  
Valid  
: Starts dialling the telephone number immediately after storing the  
first page.  
086 Ringer Volume  
089 List Output Tray  
095 Duplex Print  
Off  
Soft  
Setting the home position of the ringer volume when your machine  
receives a call.  
Loud  
Upper  
Bottom  
Selecting the Output Tray home position for List printout.  
Upper  
: The List printout exits to the Upper Output Tray.  
Bottom : The List printout exits to the Bottom Output Tray.  
Selecting whether the machine performs duplex print whenA4/Letter originals  
are received.  
Invalid  
Valid  
None  
Tray 1  
Tray 2  
Tray 3  
Tray 4  
LCT  
097 Special Tray  
NO.1 - 4  
Select up to 4 Special Trays that will not be used for printing received faxes  
(4-Trays, plus LCT configuration). One Tray must always be available for  
receiving Faxes.  
(You can specify one Tray (1 ~ 4, LCT) for each selection No. 1, No. 2, No. 3  
and/or No. 4)  
099 Memory Size  
(Flash Memory)  
-
Displays the amount of base and optional memory installed.  
(Base Memory + Optional Memory)  
118 FAX Function Detect  
Invalid  
4-Digits  
5-Digits  
6-Digits  
7-Digits  
8-Digits  
None  
Setting the number of digits for detecting a Fax Telephone number.  
Upon detecting the specified number of digits, the machine will  
automatically switch to the FAX Mode when it is in the Copier Mode. 4-Digits  
131 Job Tracking  
None  
Tx  
: Select Job Tracking function  
: Valid only in sending  
Tx  
Rx  
Rx  
: Valid only in receiving  
Tx & Rx  
Tx & Rx : Valid both in sending and receiving  
The Job Tracking is available under the following conditions. When "55 User  
Authentication" in General Settings is set to "Fax(On)" or "Scanner(On)",  
and "54 Fax Forward" in Fax Parameters is set to "Invalid".  
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No.  
Parameter  
Setting  
Invalid  
Valid  
Comments  
132 Via Fax Server  
Selecting whether to communicate using RightFax Server.  
When this parameter is set to Valid, the machine communicates passes  
through the RightFax Server not using PSTN. For more details, refer to  
Operating Instructions (For User Authentication).  
140 LAN RLY XMT Request  
141 LAN XMT Reduce  
Invalid  
Valid  
Selecting whether the machine performs LAN Relay XMT Request.  
Invalid  
Valid  
Selecting whether to automatically reduce from LEDGER / B4 to A4, when  
LEDGER / B4 documents are transmitted via LAN.  
Invalid : No reduction  
Valid  
: Automatic reduction from LEDGER / B4 to A4  
142 Relay XMT  
Invalid  
Valid  
Selecting whether the machine accepts and performs G3 relayed transmission.  
(Relay Station Functions)  
(a.k.a. LAN Relay  
Station on UF-770i)  
143 Relay XMT Report  
Off  
Setting how the COMM. Journal for relayed transmission is sent to the  
originator.  
Always  
Inc Only  
Off  
: Don’t send.  
Always : Always send.  
Inc Only : Send only if communication has failed.  
144 EMAIL Character Set  
145 Sender Selection  
146 POP Timer  
Japanese Selecting the Character Set when receiving or sending email text.  
English  
Invalid  
Valid  
Selecting a pre-programmed sender’s name and email address before each  
transmission.  
0 to 60 min. Setting the time interval for the machine to check for email on the POP Server.  
(0 = Does not check the POP Server for email.)  
147 Auto POP Receive  
148 Del POP Receive Mail  
149 Del POP Error Mail  
150 Ifax Return Receipt  
151 EMAIL Header FMT  
Invalid  
Valid  
Selecting whether the machine automatically downloads an email from the  
POP Server.  
Invalid  
Valid  
Selecting whether the email will be deleted automatically after retrieval from  
the POP Server.  
Invalid  
Valid  
Selecting whether to delete the email that includes an incompatible file  
attachment from the POP Server.  
Invalid  
Valid  
Selecting whether to send a return receipt when receiving from another  
Panasonic Internet Fax.  
All  
Selecting the header information to print when an email is received. (Normally  
used for Troubleshooting. It shows the path of the email transmission before  
arriving at your machine.)  
S/F/T  
(Subject/  
From/To)  
Off  
152 Sub-Addr Routing  
Invalid  
Valid  
Selecting whether to automatically route a received fax, or email using ITU-T  
sub-address.  
Continue on the next page...  
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Setting Your Machine  
Fax Parameter Table  
No.  
Parameter  
Setting  
Invalid  
Valid  
Comments  
153 TSI Routing  
Selecting whether to route a received fax to a telephone number, or an email  
address preprogrammed in the Address Book using the originating fax’s  
Numeric ID (TSI frame information).  
154 Route Header FMT  
Origi  
Selecting the type of email header to be included in the “From” field of each  
(Originator) routed fax.  
Rly Stn  
(Relay  
Originator  
: The originating fax machine’s TSI will appear in the “From”  
field of the routed email.  
Station)  
Relay Station : The routing station’s email address will appear in the “From”  
field of the routed email.  
155 Print Routed Doc  
156 Print Forward Doc  
157 Transaction JRNL  
158 PC Remote Update  
Inc Only  
Always  
Inc Only  
Always  
Invalid  
Valid  
Selecting whether a received fax to be routed is always printed, or only when  
the routing operation fails.  
Selecting whether a memory received fax or email to be forwarded is always  
printed, or only when forwarding is incomplete.  
Selecting whether the machine sends a transaction journal to the  
pre-programmed email address.  
Invalid  
Valid  
Selecting whether the machine will accept commands from an email  
application, to:  
(a) Program the Internet Parameters  
(b) Program the Address Book  
(c) Allow retrieval of the Journal  
160 Default Domain  
162 TIFF Viewer URL  
Invalid  
Valid  
Selecting whether the machine accepts to insert the Default Domain when  
entering Manual Number Dialling.  
None  
Selecting whether to include the URL address in the email message body.  
English  
Eng+Jpn  
Off  
163 Routing Header  
Selecting whether to add the Header Print information of the Routing Station  
on the top edge of each routed page.  
On  
164 Ifax XMT Header  
(Email only)  
Included  
Not Inc.  
Selecting whether to include the header when sending a document to an  
addressee in the same Domain as specified in the Default Domain parameter.  
(This is useful when using the machine to scan documents back to your PC)  
Note: When sending to a Domain other than as specified in the Default  
Domain parameter, the header will be included regardless of the  
selection.  
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No.  
Parameter  
Setting  
Invalid  
Valid  
Comments  
170 SMTP Authentication  
If you transmit to the SMTP server, user name and password are used for  
authentication. Selecting “Valid” allows you to set up the user name and  
password.  
171 POP Before SMTP  
172 Direct IFax XMT  
Invalid  
Valid  
If you transmit to the SMTP server, POP user name and POP password are  
used for authentication.  
Invalid  
Valid  
Selecting whether to be prompted during Address Book registration if the  
station you are programming is to receive Internet Fax directly without going  
through a Mail Server.  
173 Delivery Notice  
Off  
On  
Setting the home position of whether to request a Message Disposition  
Notification (MDN) for a delivery processing confirmation indicating that the  
message (email) was read, when sending an email/Internet Fax. This setting  
will be the default value for the “MODE SETTING” “SELECT MODE”.  
This parameter allows you to encrypt the protocol for the POP password  
security when connecting with the POP server.  
174 APOP Authentication  
177 XMT File Type  
Invalid  
Valid  
TIFF  
PDF  
Selecting whether the document(s) are converted into a TIFF-F or PDF  
format when sending an Internet Fax. (The setting can be temporarily changed  
when sending an Internet Fax.)  
Note: PDF file is only available if sending the document(s) to a PC.  
Select a communication journal output method.  
182 Send Comm. JNL  
Print  
Email  
Both  
Print  
: A communication journal is printed.  
Email  
: A communication journal is transmitted by Email.  
(See page 176)  
Both  
: A communication journal is printed and also transmitted by Email.  
1. The factory standard and the current settings are also shown on the Fax Parameter List printout. To  
print the Fax Parameter List, see page 182.  
NOTE  
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Printout Journals and Lists  
Transaction Journal  
The "Journal" is a record of the last 200  
transactions (a transaction is recorded  
each time you send or receive a  
1
2
document). It is printed automatically after  
every 200 transactions (See note 1), or  
you can print or view it manually:  
ANTARTICA  
BERLIN  
Communication Result  
Date & Time  
File Number  
OK  
B-OK  
P-OK  
: Communication was successful.  
: Batch Transmission was successful.  
: Reserved transmission was successful  
under memory full condition.  
: Relayed transmission was successful.  
: Line busy  
03-12 10:00 No.001 p001 OK  
XMT  
5551234  
R-OK  
BUSY  
- -  
: LAN Transmission  
Type of Communication  
XMT : Transmission  
RCV : Reception  
POL : Polling  
PLD : Polled  
FWD : Fax Forward  
STOP  
: STOP was pressed.  
3-digit Info Code : Communication has failed.  
(Refer to page 186 for details.)  
Received ID,  
Recorded name,  
Dialled telephone number  
or email address  
Number of pages successfully transmitted or received.  
Sample Transaction Journal  
(1)  
(2)  
*************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 ***** P.01  
(3) (4)  
(5)  
(6)  
(7)  
(8)  
(9)  
(10)  
(11)  
(12)  
NO. COMM. PAGES  
FILE DURATION  
X/R  
IDENTIFICATION  
DATE  
TIME  
DIAGNOSTIC  
001  
002  
003  
004  
005  
OK  
--  
--  
OK  
OK  
001/001 149 00:00:52  
001/001 151 00:00:02  
003/003 153 00:00:20  
XMT  
XMT  
XMT  
RCV  
XMT  
XMT  
XMT  
215  
TEST  
MMM-dd 20:04  
MMM-dd 20:07  
MMM-dd 20:09  
MMM-dd 20:10  
MMM-dd 20:11  
MMM-dd 20:14  
MMM-dd 21:17  
C8444B0577000  
01 STN(S) LAN  
01 STN(S) LAN  
LAN  
C0542B0577000  
0800420000000  
0040440A30080  
fax@nwfax1  
[email protected]  
215  
216  
217  
003  
001  
154 00:00:21  
155 00:00:19  
006 634  
007 408 *003  
000/003 156 00:00:00  
00:02:14  
049  
050  
OK  
OK  
000/001 159 00:00:07  
001/001 160 00:00:16  
XMT  
XMT  
TEL XMT  
TEL XMT  
MMM-dd 20:18  
MMM-dd 20:19  
CA40462000000  
C8444B0577000  
<< CONTINUE >>  
(13)  
-PANASONIC  
- ***** -  
-
********DP-xxxx******************* -HEAD OFFICE  
201 555 1212- *********  
(15)  
(14)  
1. If you wish to disable the automatic printing of the Transaction Journal, change the setting of Fax  
Parameter No. 013 (Auto JRNL Print) to "Invalid". (See page 168)  
NOTE  
174  
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3
4
5
: to print a Journal  
: to view transmission  
transactions only  
: to view all transactions  
• To return  
the machine to the  
initial screen of the  
current active mode.  
You can view the transactions in the journal  
by pressing or  
.
Explanation of Contents  
(1) Printout date  
(2) Printout time  
(3) Journal number  
(4) Communication result  
: "OK" indicates that the communication was successful.  
"BUSY" indicates that the communication has failed because of busy line.  
"STOP" indicates that STOP was pressed during communication.  
"P-OK" indicates that memory overflow occurred while storing the documents into memory  
for transmission but successfully stored document(s) was sent.  
"R-OK" indicates that the Relayed XMT was successful.  
"B-OK" indicates that the Batch Transmission was successful.  
"- -" indicates LAN transmission.  
"3-digit Info Code" (See page 186) indicates that the communication has failed.  
(5) Number of pages transmitted : The 3-digit number is the number of pages successfully transmitted or received.  
or received  
When the documents are stored into memory, two 3-digit numbers will appear.  
The first 3-digit number represents the number of pages successfully transmitted. The  
second 3-digit number represents the total number of pages that were attempted to be  
transmitted.  
Asterisk "*" indicates that the quality of some received copies was poor.  
: 001 to 999 (When the communication is stored into memory, a file number is assigned for  
each communication.)  
(6) File number  
(7) Duration of communication  
(8) Type of communication  
: "XMT" means Transmission  
"RCV" means Reception  
"POL" means Polling  
"PLD" means Polled  
"FWD" means Fax Forward  
(9) Remote station identification : Name: Recorded name in the Address Book or remote station's Character ID.  
number : Dialled telephone number. (PIN code will not be shown)  
Number: Remote station's ID number.  
Email address  
(10) Communication date  
(11) Communication Start time  
(12) Diagnostic  
(13) Own LOGO  
(14) Own ID number  
(15) Own Character ID  
: For service personnel only  
: Up to 25 characters  
: Up to 20 digits  
: Up to 16 characters  
2. Email transmission sent to multiple locations is recorded as a single transaction on the Journal.  
NOTE  
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Printout Journals and Lists  
Communication Journal (COMM. JOURNAL)  
The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may  
select the printing condition (Off/Always/Inc. only) in Fax Parameter No. 012 (Comm. Journal (HOME)).  
Sample COMM. JOURNAL  
************** - COMM. JOURNAL - ***************** DATE MMM-dd-yyyy **** TIME 15:00 ********  
(1)  
(2)  
(3)  
MODE = MEMORY TRANSMISSION  
START=MMM-dd 14:50  
END=MMM-dd 15:00  
FILE NO.= 050 (4)  
(5)  
STN  
NO.  
001  
002  
003  
004  
(6)  
(7)  
(8)  
(9)  
(10)  
DURATION  
COMM. KEY NAME  
STATION NAME/EMAIL ADDRESS/TELEPHONE NO. PAGES  
OK  
OK  
407  
BUSY  
[SERVICE  
] SERVICE DEPT.  
001/001  
00:01:30  
00:01:25  
00:01:45  
00:00:00  
[SALES DEPT] SALES DEPT.  
[ACCOUNTING] ACCOUNTING DEPT.  
021 111 1234  
001/001  
000/001  
000/001  
- PANASONIC -  
- ****** - 201 555 1212 - *******  
********DP-xxxx********************** - HEAD OFFICE  
176  
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Explanation of Contents  
(1) Indication of communication mode  
(2) Start time of communication  
(3) End time of communication  
(4) File number  
: 001 to 999 (When the communication is stored into memory, a file number is assigned for  
each communication.)  
(5) Station number  
: Sequential number of the Stations.  
(6) Communication result  
: "OK" indicates that the communication was successful.  
"BUSY" indicates that the communication has failed because of busy line.  
"STOP" indicates that STOP was pressed during communication.  
"P-OK" indicates that memory overflow occurred while storing the documents into memory  
for transmission but successfully stored document(s) was sent.  
"R-OK" indicates that the Relayed XMT was successful.  
"B-OK" indicates that the Batch Transmission was successful.  
"- -" indicates LAN transmission.  
"3-digit Info Code" (See pages 186-189) indicates that the communication has failed. In this  
case, the machine will print the attached report with first page of your document as shown  
on the previous page.  
(7) Key name or  
mark  
:
mark indicates dialled by direct number dialling.  
(8) Recorded name in the  
Address Book, direct dialling  
number, or email address  
(9) Number of pages transmitted : The 3-digit number is the number of pages successfully transmitted or received.  
or received  
When the documents are stored into memory, two 3-digit numbers will appear.  
The first 3-digit number represents the number of pages successfully transmitted.  
The second 3-digit number represents the total number of pages that were attempted to be  
transmitted.  
(10) Duration of communication  
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Printout Journals and Lists  
Address Book List  
To print a Address Book List of the  
telephone numbers, and email  
addresses you have stored.  
1
2
ANTARTICA  
BERLIN  
Sample Address Book List  
************* -ADRESS BOOK LIST- ***************** DATE MMM-dd-yyyy ***** TIME 11:11 ********  
(1) (2)  
KEY NAME  
(3)  
(4)  
STATION NAME  
EMAIL ADDRESS / TELEPHONE NO.  
ROUTING SUB-ADDR (6) ROUTING TSI (7)  
RELAY ADDR (8)  
[B][Bob Jones ]  
[J][John Smith]  
[Jane Smith]  
Bob Jones  
123456  
[email protected]  
201 555 1212  
John Smith  
4452  
201 555 3456  
+1 201 123 4567  
201 555 1212  
[RELAY1]  
[RELAY2]  
Jane Smith  
1212  
212 555 1234  
[P][Panafax1 ]  
[Panafax2 ]  
Panafax1  
4827  
[email protected] co.jp  
+81 03 5251 1234  
Panafax2  
1773  
[email protected] co.jp  
+81 0467 5251 1234  
NO. OF STATIONS = 0005(5)  
-PANASONIC  
- ***** -  
-
********DP-xxxx********************** -HEAD OFFICE  
201 555 1212- *******  
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3
The address book list will be printed.  
Explanation of Contents  
(1) The first letter of station name recorded  
in your machine  
(2) Key name recorded in the machine  
(3) Station name recorded in the machine  
(4) Telephone number recorded in the machine  
Email address recorded in the machine  
(5) Number of recorded Address Book stations  
(6) Routing Sub-address  
: Up to 15 characters  
: Up to 15 characters  
: Up to 36 digits (Telephone number)  
: Up to 60 characters (Email address)  
: Telephone Number/Email Address programmed into the Address Book  
: Up to 20 digits  
(7) Routing TSI  
: Up to 20 digits  
(8) Relay Address  
179  
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Printout Journals and Lists  
Group and Program List  
To print a Program List of the Dialling  
Patterns that you have previously  
entered into the Program Keys.  
1
2
ANTARTICA  
BERLIN  
Sample Program List  
*************** -PROGRAM LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 **********  
(1)  
KEY NAME  
(2)  
PROGRAM NAME  
(3)  
TYPE  
(4)  
DESTINATION(S)  
TIMER  
[TEST  
]
TEST  
GROUP  
POP  
POP  
-----  
-----  
-----  
-----  
[PANAFAX][SALS DEPT]  
DELETE E-MAIL : Invalid  
DELETE E-MAIL : Valid  
[PANAFAX][PANASONIC]  
[ACCOUNT ]  
[ACC  
[PROG.B ]  
ACCOUNT  
ACC  
PROG.B  
(5)  
]
GROUP  
-PANASONIC  
-
********DP-xxxx********************* -HEAD OFFICE  
- ***** -  
201 555 1212- *********  
180  
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3
The program list will be printed.  
Explanation of Contents  
(1) Key name  
(2) Program name  
: Up to 15 characters  
(3) Type of communication  
: "GROUP" indicates that the Program key is programmed as a group key.  
"POP" indicates that the Program key is programmed as a POP access key.  
: Destinations programmed into the Program Key.  
(4) Destination(s)  
(5) Deletion of received Email  
: "Valid" means that the received email will be deleted.  
"Invalid" means that the received email will be retained.  
181  
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Printout Journals and Lists  
Fax Parameter List  
To Print a Fax Parameter List.  
1
2
ANTARTICA  
BERLIN  
Sample Fax Parameter List  
************* -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 ***** P.01  
(1)  
No.  
(2)  
DESCRIPTION  
(3)  
SELECTION  
(4)  
CURRENT  
SETTING  
(5)  
STANDARD  
SETTING  
000  
(6)001  
* 002  
Print FaxParameterList  
Contrast(HOME)  
Resolution(HOME)  
(1 2 3 4 5 6 7)  
(STD Fine S-Fine)  
4
STD  
4
Fine  
182  
Send Comm. JNL  
(Print Email Both)  
Print  
Print  
-PANASONIC  
- ***** -  
********DP-xxxx******************** -HEAD OFFICE  
201 555 1212- *********  
182  
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3
The fax parameter list will be printed.  
Explanation of Contents  
(1) Parameter number  
(2) Description  
: "(HOME)" means home position setting.  
(3) Selection  
(4) Current setting  
: "----" indicates code or password is not set. When the code or password is set, it is represented  
by asterisk (*).  
(5) Standard setting  
(6) Changed setting  
: Factory preset standard setting  
: "*" indicates that the Factory preset setting was changed.  
183  
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Problem Solving  
Troubleshooting  
If You Have Any of These Problems:  
Mode  
Symptom  
Possible Cause / Action  
Page  
During  
Transmission  
Document doesn't  
feed/multiple feed  
1. Check that your document is free of staples and paper clips, and  
that it is not greasy or torn.  
---  
2. Check that your document is the right type to send through an  
ADF by consulting. If your document has the characteristics  
listed, use the Platen instead.  
3. Check that the document is loaded properly.  
Does not stamp  
Stamp too light  
Check Fax parameter No. 004 (Stamp (HOME)), and No. 028  
(Stamp At Memory XMT) settings.  
168  
169  
Replace stamp.  
192  
---  
Transmission Copy Vertical lines on the  
Check own copy quality. If copy is OK, your machine has no  
Quality  
transmitted document problem, report to the receiving party that they have a problem. If  
copy is NG, clean the document scanning surface area.  
Transmitted  
document is blank  
During Reception  
Recording paper  
misfeed  
Remove the misfeed paper.  
(See the Operating Instructions (For Basic Operations))  
---  
---  
Recording paper  
doesn't advance into  
machine  
Make sure that there is paper in the Paper Tray. Follow the  
instructions for loading paper.  
Recording paper  
doesn't eject after  
printing  
Check to see if the recording paper is jammed inside of the  
machine.  
---  
Document auto  
reduction doesn't  
work  
Check Fax parameter No. 024 (Print Reduction) setting.  
27  
169  
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Mode  
Symptom  
No dial tone  
Possible Cause / Action  
Page  
Communication  
1. Check the connection of the telephone line.  
2. Check the telephone line.  
9
191  
No auto answer  
1. Check the connection of the telephone line.  
9
2. Check the Reception mode setting.  
26  
3. If the Fax Parameter No. 013 (Auto Journal Print) is set to  
"Valid" (default setting) and the machine is printing the received  
document(s) from memory, which also happens to be the 200th  
transaction, the machine will not auto answer until the  
Transaction Journal completes printing.  
168  
191  
Cannot transmit or  
receive  
An information code will be shown on the display. Refer to the  
information code table to find out the trouble.  
186-  
189  
No Unit Operation  
No unit operation  
To reset the machine, turn-off the Power Switch for a few seconds  
then turn it on again.  
9
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Problem Solving  
Information Code  
When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify  
and correct the problem.  
Info. Code  
Meaning  
Document is misfeeding.  
Possible Action  
Page  
030  
1. Reload the document properly.  
2. Remove the document jam.  
3. Adjust ADF.  
---  
031  
Document is too long or jammed.  
Document length exceeds 78.8 inches (2 meters) in  
1. Reload the document properly.  
2. Remove the document jam.  
---  
"Normal" and "Fine" mode only. The length limitation 3. Add additional Flash Memory.  
for "Super Fine" and "600 dpi" mode, is subject to  
the available Memory size.  
Super Fine  
600dpi  
(Max. Length) (Max. Length)  
A4/Letter Width: 55 in (1400 mm) 24 in (600 mm)  
A3/Ledger Width: 39 in (990 mm) 17 in (430 mm)  
061  
400  
ADF Door (Document Return Guide) is open.  
Close the ADF Door.  
---  
---  
During initial handshake, receiving station did not  
respond or communication error occurred.  
1. Check with the other party.  
2. Reload the document and send again.  
401  
402  
Remote station required a Receiving Password to  
receive the document.  
Remote station does not have Confidential Mailbox.  
Check the remote station.  
---  
---  
During initial handshake, communication error  
occurred.  
Reload the document and send again.  
403  
No polling capability at the remote side.  
Ask remote side to set "POLLED=ON".  
---  
---  
404/405  
During initial handshake, communication error  
occurred.  
Reload the document and send again.  
406  
Transmission Password does not match.  
Receiving Password does not match.  
Received from an unauthorized station in Selective  
Reception mode.  
Check the password or the telephone number  
in Address Book.  
98  
110  
407  
No confirmation from the receiving station for the  
previous page sent.  
Wait a few minutes and send again.  
---  
408/409  
410  
Remote side confirmation of previous page is illegible. Wait a few minutes and send again.  
---  
---  
34  
---  
34  
34  
Communication aborted by the transmitting side.  
Polling password does not match.  
No data from the transmitting side.  
Polling password does not match.  
Polling transmission error.  
Check with the other party.  
Check the polling password.  
Check with the other party.  
Check the polling password.  
Check the polling password.  
411  
412  
414  
415  
186  
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Info. Code  
Meaning  
Possible Action  
Check with the other party.  
Page  
416/417/  
418/419  
Received data has too many errors.  
---  
420/421  
Machine goes to receiving mode, but receives no  
command from the transmitting side.  
1. Remote side misdial.  
2. Check with the other party.  
---  
422/427  
430/434  
436/490  
456  
Interface is incompatible.  
Check with the other party.  
Check with the other party.  
Check with the other party.  
---  
---  
Communication error occurred while receiving.  
Received data has too many errors.  
---  
• Unit received a confidential document or was  
requested to be polled of a confidential document  
under any of following conditions.  
1. Print a File List and check the contents.  
2. Wait until unit finishes printing.  
118  
1. Not enough space in memory to receive the  
confidential document.  
2. Confidential Mailbox is full.  
3. While printing received document.  
• Unit was requested to relay a document.  
492/493/  
494  
Communication error occurred while receiving.  
Check with the other party.  
Check with the other party.  
---  
495  
Telephone line disconnected.  
---  
---  
501/502/  
503/504  
Communication error occurred using the internal V.34 Check with the other party.  
Modem.  
540/541/  
542/  
Communication error occurred while transmitting.  
1. Reload the document and send again.  
2. Check with the other party.  
---  
543/544  
550  
Telephone line disconnected.  
Check with the other party.  
Check with the other party.  
---  
---  
552/553/  
554/555  
Communication error occurred while receiving.  
580  
Sub-address transmission to a unit that has no Sub-  
address function.  
Check the remote station.  
92  
92  
581  
Sub-address Password transmission to a unit that has Check the remote station.  
no Password Sub-address function.  
623  
630  
No document is loaded in the ADF.  
Resend the documents.  
---  
---  
---  
Redial was not successful due to a busy line.  
During dialling, Stop key was pressed.  
Reload the document and send again.  
Reload the document and send again.  
631/700  
Continue on the next page...  
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Problem Solving  
Information Code  
Info. Code  
Meaning  
Possible Action  
Page  
634  
Redial was not successful due to no response from  
the called station or wrong number dialled.  
Check the telephone number and send again.  
---  
Note: If busy tone was not detected, the machine will  
only redial once.  
638  
711  
Power failure occurred during the communication.  
Incorrect LDAP settings.  
Check the power cord and plug.  
---  
Check the LDAP Server Name, LDAP Log in  
Name, LDAP password, LDAP Search Base.  
54  
712  
714  
715  
Incorrect email address.  
Check the registered email address.  
Check the IP Address of the SMTP Server  
with the Network Administrator.  
---  
---  
---  
Cannot Log on to the LAN.  
Check the 10Base-T/100Base-TX cable  
connection. An unexpected LAN problem  
occurred. Contact the Network Administrator.  
TCP/IP connection timed out.  
Cannot logon to the designated SMTP Server.  
Check the Internet Fax parameter settings.  
Verify the IP Address, Default Gateway IP  
Address, SMTP Server IP Address.  
716  
717  
718  
Check the SMTP Server IP Address setting.  
Contact the Network Administrator.  
---  
---  
---  
Incomplete SMTP Protocol transmission. SMTP  
Server's hard disk may be full.  
SMTP Server is defective.  
Contact the Network Administrator.  
Page Memory Overflow occurred while receiving  
printing data. The paper size selected within your  
application to print is larger than the paper size  
loaded in the tray(s).  
Check the document size and resolution.  
Ask originator to re-send in a supported size  
and resolution.  
719  
Received data via LAN is in a format that is not  
supported.  
Ask the originator to re-send with a supported  
file attachment format:  
---  
* In a TIFF-F format.  
* Image data conforming to recording paper  
size.  
720  
721  
Cannot connect to the POP Server. (Incorrect POP  
Server IP Address) POP Server is down.  
Check the POP Server IP Address.  
Contact the Network Administrator.  
---  
---  
Cannot connect to the POP Server. (User Name or  
Password error)  
Check the POP User Name and Password or  
the APOP settings.  
Contact the Network Administrator.  
188  
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Info. Code  
Meaning  
Possible Action  
Page  
722  
Failed to obtain IP address from the DHCP server.  
Check the 10Base-T/100Base-TX cable  
connection.  
9
Confirm that the Internet Parameter and the  
DHCP server are correctly configured before  
turning on or turning off the power.  
Contact the Network Administrator.  
725  
726  
728  
DNS Server connection timed out. DNS Server is  
down.  
Check the DNS Server IP Address.  
Contact the Network Administrator.  
---  
---  
Received an error response from the DNS Server.  
Check the POP Server Name.  
Check the SMTP Server Name.  
The document was sent to the Internet Fax in an  
incompatible file format (PDF).  
Change the XMT File Type (Fax Parameter  
No. 177 (XMT File Type)) to "TIFF".  
173  
Note: PDF file format is only used when sending an  
Internet Fax to a PC.  
729  
730  
731  
Failed to authenticate (SMTP Authentication) when  
connecting with the SMTP server.  
Check the SMTP Authentication. User Name  
and Password.  
Contact the Network Administrator.  
173  
172  
---  
Cannot retrieve the Journal nor program the Internet  
Parameters and the Auto Dialer remotely via email  
from a PC.  
Check that the Fax Parameter No. 158 (PC  
Remote Update) is set to "Valid".  
The dialer buffer for manual dialling was full (70  
stations) when the Relay Transmission Request was  
received.  
Request the originator to re-send the Relay  
Transmission Request after the reserved  
communication is finished.  
800/814/  
816/825  
Unit was requested to relay a document or  
Confidential Communication but has no capability.  
Check with the other party.  
---  
815  
826  
Mailbox is full.  
Install Optional Flash Memory Card.  
---  
The received sub-address is not preprogrammed in  
the address book.  
Check entries in the address book. Check the  
entry of the sub-address of the remote station.  
140  
870  
Memory overflow occurred while storing documents  
into memory for transmission.  
Transmit documents without storing into  
memory.  
18  
1. After identifying the problem and verifying the recommended action, if the Information Codes keep  
reoccurring or for help on Information Codes that appear on your machine but are not listed above,  
please contact your local Panasonic Authorized Dealer.  
NOTE  
For mechanical failures, see the Troubleshooting section in the Operating Instructions (For Basic  
Operations).  
189  
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Problem Solving  
Power Failure  
The fax display remains off for the duration of a power failure, and you cannot send or receive documents.  
Problem  
Condition  
Result  
When a power failure You are talking to a remote  
You can continue talking. (external telephone connection)  
occurs  
party.  
You are sending a fax.  
The fax transmission is aborted. Resend when power recovers.  
You are receiving a fax.  
The fax reception is aborted. Ask the remote party to resend when  
power recovers.  
While a power failure Make phone calls.  
Possible with the external telephone connection.  
Possible with the external telephone connection.  
You cannot send a fax.  
persists  
Receive phone calls.  
Send a fax.  
Receive a fax.  
You cannot receive a fax.  
When power recovers Memory content.  
Transmission and transmission data stored in memory is preserved  
intact.  
Data preprogrammed or  
preset on your machine.  
Data preprogrammed or preset in the address book and on program  
dialing, Function Parameters are preserved through the power  
failure.  
1. If a power failure occurs while scanning a document, the scan is canceled. Rescan the document when  
power recovers. If a power failure occurs while sending a document from memory, the fax or document  
will be resent immediately upon recovery.  
NOTE  
190  
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Checking the Telephone Line  
When you are in the Fax mode, and you do not hear a dial tone after pressing the Monitor key, or the incoming call does not ring  
on your machine (No automatic receive), please check telephone line by following the procedure below.  
1
2
3
Unplug the  
Plug a different regular telephone into  
the same telephone jack.  
Telephone Line  
Cable from the  
telephone jack  
that was supplied  
by the telephone  
company.  
3
Check for dial tone through the handset.  
If there is still no dial tone, report it to your  
local telephone company.  
or  
Call from another telephone to this  
number. If the telephone does not ring,  
report it to your local telephone company.  
191  
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Problem Solving  
Verification Stamp  
The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced, or refilled  
with ink.  
1
2
Open the ADF Tray.  
Open the Inner Cover while holding the  
green-labeled tab.  
5
1. Remove by pulling the Stamp Assembly upward.  
2. Remove the Stamp. Replace the stamp with a new one, or  
refill the stamp with a few drops of the specified ink into the  
back of the stamp.  
Verification Stamp Order No.:  
DZHT000027  
1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp.  
NOTE  
192  
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3
4
5
Lift up the ADF Tray.  
Open the Exit Guide while holding the  
green-labeled tab.  
6
Reinstall the Stamp Assembly, and close  
the Guide, Trays, and Cover.  
193  
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Appendix  
Index  
A
I
Address Book.................................................................. 164  
Address Book List ........................................................... 178  
APOP .............................................................................. 173  
Automatic Reception ......................................................... 26  
Automatic Reduction ......................................................... 27  
Ifax Return Receipt ......................................................... 171  
Inbound Routing.............................................. 130, 138-141  
Incomplete File Save....................................................... 169  
Information Code...................................................... 186-189  
Internet Communication .................................... 48, 130-132  
Internet Parameters .......................................................... 54  
Internet Relay Station...................................................... 149  
B
Batch Transmission........................................................... 32  
J
Journal ..................................................................... 174-177  
C
Communication Journal (COMM. JOURNAL)......... 168, 176  
Confidential Mailbox.......................................................... 80  
Contrast.....................................................................16, 168  
Control Panel .................................................................... 10  
L
LDAP .........................................................................47, 131  
Ledger Size Document Transmission ............................... 64  
List Output Tray............................................................... 170  
D
M
Deferred Polling ................................................................ 30  
Deferred Transmission ...................................................... 28  
Delivery Notice (MDN) ..............................................48, 173  
Department Code.................................................... 112, 170  
Diagnostic Password....................................................... 169  
Dialling Method (Tone or Pulse) .............................. 160, 168  
Direct IFax XMT .............................................................. 173  
Direct Internet Fax Transmission ...................................... 44  
Direct Transmission........................................................... 18  
Double-Sided Transmission .............................................. 22  
Duplex Print...............................................................27, 170  
Manual Reception ............................................................. 26  
Memory Transmission ....................................................... 14  
Monitor Volume .......................................................... 11, 160  
O
On-Hook Dialling ............................................................... 24  
Original ............................................................................ 168  
Overlap Print ..................................................................... 26  
P
Pause ................................................................................. 11  
PIN Code Access ............................................................ 106  
Polling ............................................................................... 34  
Polling Password............................................................... 34  
POP Parameters ............................................................... 72  
POP Server ....................................................................... 72  
POP3 Client ...................................................................... 44  
Pre-Installation Information/Features ................................ 42  
Print Reduction Setting ..................................................... 27  
Printing Documents......................................................... 104  
Program Dial ..................................................................... 40  
Program Keys ....................................................... 38, 76-79  
E
Edit File Mode .................................................................. 118  
EMAIL Character Set ...................................................... 171  
EMAIL Header FMT ........................................................ 171  
F
Fax Cover Sheet ............................................................... 96  
Fax Forward ............................................................. 142-145  
Fax Parameter List.......................................................... 182  
Fax Parameter Table ....................................................... 168  
Fixed Reduction ................................................................ 27  
G
Q
Group and Program List.................................................. 180  
Group Dialling ................................................................... 38  
Quick Memory XMT ........................................................ 170  
R
H
RCV'D Time Print ............................................................ 168  
Receive to Memory ......................................................... 102  
Reception Password ......................................................... 98  
Reduction Ratio............................................................... 169  
Relay Network................................................................. 147  
Relay Station ............................................................ 148-149  
Relay XMT Report (COMM. JOURNAL) ......................... 158  
Relayed Transmission.............................................. 146-159  
Resolution .......................................................... 16, 50, 168  
Returned Email ................................................................. 68  
Rotated Transmission ....................................................... 22  
Rotation XMT .................................................................. 170  
Header Format ................................................................ 168  
Header Print .................................................................... 168  
194  
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S
Selective Reception ......................................................... 110  
Sender Selection ............................................................. 134  
Sender Selection List ...................................................... 136  
SMTP Authentication....................................................... 173  
SMTP Mail Server ............................................................. 44  
Special Tray .................................................................... 170  
Sub-Address Password................................................... 169  
Sub-Addressing................................................................. 92  
Substitute Memory Reception ........................................... 27  
T
Transaction JRNL / Transaction Journal ................. 172, 174  
Transmission Password .................................................... 98  
U
User Parameters .......................................................54, 162  
V
Verification Stamp ........................................................... 192  
195  
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The following trademarks and registered trademarks are used throughout this manual:  
Microsoft, Windows, Windows NT, Windows Server, Outlook & Windows logo are either registered  
trademarks or trademarks of Microsoft Corporation in the USA and other countries.  
Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems  
Incorporated.  
All other trademarks identified herein are the property of their respective owners.  
PEERLESSPageTM is a trademark of the PEERLESS Systems Corporation; and,  
PEERLESSPrintTM and Memory Reduction Technology® are registered trademarks of PEERLESS  
Systems Corporation; and, COPYRIGHT © 2002 PEERLESS Systems Corporation.  
Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Monotype Imaging  
Agfa® and the Agfa rhombus are registered trademarks of Agfa-Gevaert N.V. registered in the U.S. Patent and  
Trademark Office and may be registered in other jurisdictions. Monotype® is a registered trademark of AMT  
registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorTune® is  
a registered trademark of Agfa-Gevaert N.V. registered in the U.S. Patent and Trademark Office and may be  
registered in other jurisdictions. Profile Tool Kit™, Profile Studio™ and Profile Optimizer™ are trademarks of  
AMT and may be registered in certain jurisdictions.  
Copyright © 2005 Monotype Imaging Inc. All rights reserved.  
RightFax is a trademark of Captaris.  
Novell and NetWare are registered trademarks of Novell, Inc. in the United States and other countries.  
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.  
Unauthorized copying and distribution is a violation of law.  
The contents of these Operating Instructions are subject to change without notice.  
USA Only  
■ WARRANTY  
PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR  
REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT TO THIS  
PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF  
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.  
PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT  
TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL, INCI-  
DENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE  
CUSTOMER IN CONNECTION WITH THE USE ORAPPLICATION OF THIS PANASONIC MACHINE. SEE YOUR  
DEALER FOR DETAILS OF DEALER’S WARRANTY.  
For Service, Call:  
Panasonic Digital Document Company  
Unit of Panasonic Corporation of North America  
One Panasonic Way  
Panasonic Canada Inc.  
5770 Ambler Drive  
Mississauga, Ontario L4W 2T3  
http://www.panasonic.ca  
Secaucus, New Jersey 07094  
http://panasonic.co.jp/pcc/en/  
K1106-0(11)  
PJQMC0616ZA  
November 2006  
Published in Japan  
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