X400
User’s Guide
59309501
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TABLE OF CONTENTS
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What You Get
The OKIPOS X400 Printers come complete and ready to install and
print labels. Your unit carton contains the following items:
• OKIPOS X400 Printer
• 90 Watt Power Supply
• Warranty/Safety/Regulatory Guide
• User’s Guide
• CD-ROM Containing:
OKIPOS X400 User’s Manual
OKIPOS X400 Programming Reference Guide
Windows Printer Driver for OKIPOS X400
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Controls, Indicators, and Connections
Device Name
Power Switch
FEED Button
Primary Function
Use
Power control
Applies power to printer.
Advances print
media
1
Pressing FEED while
applying power, a test label
will be printed.
2. Pressing FEED during
printing will cause the
printing to pause.
3. To feed a blank label or last
printed label.
4. To reset the settings to
factory defaults.
POWER
indicator
Indicates power
status
1
Normally ON when power
is turned on.
2. Blinks when ribbon error,
media error or other error
occurres.
ERROR LED
Indicates error
status
1
Normally OFF.
2. Blinking in unison with
POWER indicator
indricates media error.
3. Alternate blinking with
POWER indicator
indricates ribbon error.
4. Blinking for other errors,
e.g. RS232 error.
Power Input
Serial Port
Connects the
power supply
Connect to power module
provided with printer.
Data input
DB9S connector for connection
to host RS232 port.
Parallel Port
Data input
Centronics compatible
connector for connection to
host
parallel port.
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Print Head
Release
Unlocks print head
Push both releases
downward to release print
head.
Top Cover
Protects print
media and mecha-
nism
Lift to open.
Push inward at hinge to
remove.
Power Input
Parallel Port
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Printer Power Connection
1. Plug the output of the power module provided with the printer into
the connector on the rear panel.
2. Plug the power module into an AC outlet having the proper voltage.
3. Place the power switch in “I” position to turn on the power.
Note
If the FEED button is pressed after a label is printed, the last
label will be printed again; otherwise a blank label is fed. To
clear the image buffer inside the printer press and hold the
FEED button for at least 5 seconds untill the ERROR indicator
is lit, then release the FEED button.
Important !
The required AC voltage is marked on the power supply.
Confirm that your AC voltage matches the power supply input
specificaton. Do not use any power supply other than the one
provided with the printer.
Printer Interface Connection
1. Connect the interface cable to the parallel printer port on the
computer.
2. Connect the other end to the parallel input port on the printer.
.
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Loading Labels or Tags
1. Lift the top cover.
2. Press the two print head releases down to unlock the print head.
3. Unwind a few labels from the roll. Labels should be wound face-in
for the best results.
4. Slide the center justified paper holders apart until the label roll will
drop down between them.
5. The paper holdersare spring loaded and will automatically retract
when released. Make sure the label holder spindles fit inside the
label roll core and the roll spins freely.
6. Lock the paper holders in place by pressing down on the purple lock
tab on the left paper holder.
7. Place media roll in the paper tray such that the media unwinds from
the bottom of the roll toward the front of the printer. The label
image surface must face up as it passes under the print head.
8. Move the purple paper guides in place to fix the label position. they
should lightly contact the outside edges of the label backing. Make
sure the label material is routed beneath the guides.
9. Slip the free end of the media under the print head and out the front
paper exit.
10. Lower the print head and press it down firmly until it locks closed
on both sides.
11. Close the top cover.
12. Wait until the ERROR LED stops blinking. Press the FEED button
to feed a label or to resume printing.
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Loading Ribbon
The OKIPOS X400 thermal transfer printer transfers ink from a ribbon to
the label to produce an image.
1. Lift the top cover.
2. Press the two print head releases down to unlock the print head
module and expose the ribbon supply spindles.
3. Unwrap the new ribbon and unwind 4" from the roll. The end of the
ribbon is attached to a take-up core.
4. Observe the notches on both end of the supply core and the take-up
core. These notches must fit on the corresponding nibs on both the
supply and take-up spindles.
5. Roll several turns of ribbon on the take-up core. The coated side of
the ribbon must be on the outside of the take-up roll.
6. Place the left notch of the take-up core into the nib of left take-up
spindle.
7. Place the right notch of the take-up core into the nib of right take-up
spindle.
8. Pull the ribbon down, over the print head and insert the supply core
onto the left supply spindle, making sure the notches in the core fit
over the nibs.
9. Place the right end of the supply core into the right spindle, lining
up the notches with the spindle nibs.
Note
Make sure the (coated) dull side of the ribbon is to the outside
where the ink will be in contact with the label media.
10. Turn the take-up spindle to pull the ribbon over the print head
without any slack. Check to make sure there are no ribbon wrinkles.
11. Lower the print head and press it firmly until it locks closed on both
sides.
12. Close the top cover.
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13. Wait until the ERROR LED stops blinking and goes OFF; press the
FEED button to feed a label or to resume printing.
Take-Up Core
Dull Side
on Bottom
Spindle Notches
Right Take-Up
Spindle
Right Supply
Spindle
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Selecting the Label Sensor Type
OKIPOS X400 printers can use Eye-mark, gap or notch label sensing.
The sensing method used by the printer must match to the media being
used. If you are using label printing software, it should provide a mean to
set up these parameters. See your software documentation for details. If
you are writing your own software or controlling the printer using direct
commands, you must use printer commands to set up the printer mode
and sensing method. Refer to the programming information provided in
the Program.pdf file for further information.
Note
The Program.pdf file is in Adobe Acrobat format. To view it,
you must install Adobe Acrobat Reader which is included on
the CD-ROM.
Sensor Calibration
The OKIPOS X400 uses a single sensor element for both direct thermal
(without a ribbon) and thermal transfer (with a ribbon) printing. The
method of printing can be selected by using configuration settings in the
software program or by sending the command directly to the printer
(Please refer to the Programming Guide). The mode of operation can be
determined by running a Self Test Label.
A OKIPOS X400 unit is calibrated at the factory for use with OKI
standard ribbon and media. Other ribbon/media combinations may or
may not index properly with these settings. If you are experiencing
difficulty with label indexing and are not using OKI labels and/or ribbon,
it may be necessary to recalibrate the unit for your particular ribbon/
media. This can be done by selecting the Calibration buttons provided in
the Label Gallery Free software or the Windows Printer Driver. If you
are not using either of these, you will have to send the calibration
command directly to the printer. See the Programming Guide for
instructions on using the Sensor Calibration command.
Important!
The ribbon must be installed in the printer when calibrating
in the thermal transfer mode.
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Using the Printer
Printing a Self-Test Label
Printing a self-test label checks the printer overall operability. To run a
self-test, confirm that the printer is loaded and connected to AC power
and no print jobs are in process. Then:
1. Turn off the power.
2. Press and hold the FEED button.
3. Turn on the power.
4. After the printer starts printing release the FEED button.
5. After the self-test label finishes printing, the printer will enter the
hex dump mode. To return to normal operation you must cycle
printer power.
Important!
The printer will be in hex dump mode after printing the self-
test label. It cannot print normal labels in hex dump mode.
The printer will return to normal operation only when you
cycle printer power.
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Feeding Blank Labels
To feed a label you press the FEED button if there is no image in the
printer buffer. To clear the image buffer you must press and hold the
FEED button for at least 5 seconds and then release the FEED button.
Label Reprint
If the last label printed has not been cleared from the printer buffer,
pressing the FEED button causes the last printed label to be
reprinted.
Sending Data to the Printer
To print labels using data sent from a host computer or terminal:
1. Connect the host and printer serial or parallel ports together using a
correctly wired interface cable (refer to the wiring information).
2. If you are using the serial port, confirm that the host and printer are
using the same communication parameters.
3. Confirm that the POWER indicator is lit and the ERROR indicator
is off.
4. Send your data to the printer.
Resetting the Printer
Some commands with parameters can be saved in the printer. They are
in non-volatile memory that can be kept permanently unless they are
changed by other commands with different parameters. To reset the
parameters to factory settings, follow the procedure below.
1. Install ribbon and media.
2. Turn on the printer.
3. Press and hold the FEED button for about 30 seconds until the
printer starts printing.
4. Release the button.
5. The printer will print a test label and enter hex dump mode.
6. Restart the printer for normal printing.
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Note
When holding the FEED button, the indicator status will
change, but should be ignored even if the ERROR indicator
becomes lit.
Printing Labels
To print labels, the host computer sends commands to the printer via the
serial or parallel communication port. If you are using label printing
software, the computer and software control the entire printing process.
You only need to set up the printer, start your label printing program, and
follow its instructions. Contact the software supplier or manufacturer if
you encounter difficulties.
Controlling the Printer Using Direct Commands
You can also produce labels by sending commands directly to the printer.
Simple ASCII commands control the printer. You can write command
files using any text editor program that can output ASCII text (including
the control codes). Since printer programming is potentially complex,
programming information is not provided here. A printer command
reference and basic programming procedure are provided on the
CD-ROM packed with the printer. The file OKIPOS X400 Manual.pdf
on the disk is in Adobe Acrobat format, readable using the Adobe
Acrobat Reader provided in the AcroRead directory on the CD-ROM or
program will allow you to search the contents of the manual and/or print
a hard copy. If you need programming information and are not using
Windows, contact our Service Hotline.
Routine Maintenance
OKIPOS X400 needs very little maintenance other than occasional
cleaning. If cleaning the printer body is required, using soft cloth
moistened with a mild detergent cleaner. Clean the print head if it
appears dirty or if print quality is poor. Print head cleaning is easy and
fast:
1. Unlatch and raise the print head if it is not already raised.
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2. Using a soft cotton sheet moistened alcohol, clean all dirt and label
residue from the print head, paying particular attention to the print
line.
Caution !
Do not clean the print head or drive roller using abrasive or
metallic objects, ammonia-based cleaners or other harsh
chemicals. The practices can cause serious damage and will
void the warranty.
3. Wipe the platen roller with the cleaning cloth. To reach all portions
of the platen roller, press the FEED button. The roller will rotate 1/4
turn each time you press the FEED button when the print head is
unlatched.
Caution !
Keep all objects clear of the platen roller when you press the
FEED button
4. Confirm that the label sensor is unobstructed. Clean away any
obstruction with a soft brush if necessary.
5. Resume the media loading procedure, or if there is already media in
the printer, lower and lock the print head.
6. Resume normal operation.
What To Do If …
OKIPOS X400 is very reliable, so printing problems are unlikely. If you
do think you have a printer problem, proceed as follows:
Confirm that the printer has the right media installed, and that it is
loaded correctly. See page 5 for media loading instructions.
1. Confirm that the printer is connected to its power supply and the
supply is plugged into an AC outlet having the proper voltage.
2. Open the print head and inspect the media path. Remove any
obstructions, and clean the print head and drive roller according to
the instructions on page 12.
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3. Press down firmly on both print head latches to confirm that they
are closed.
4. Confirm that the printer ERROR indicator is off.
5. Print a self-test label as described on page 10.
6. Restart the printer.
7. Press the FEED button to confirm that the printer will feed a blank
label or last printed label.
8. Review the common problems described in the following section.
9. If these steps do not correct the problems, contact your dealer or our
Technical Support Department.
Note
The information here assumes you are using label printing
software. If you are programming the printer, please review
the information in the OKIPOS X400 Manual.pdf file located
on the CD-ROM.
Common Problems And Their Solutions
POWER light is not lit
Double-check the AC source and the power supply connections.
Disconnect the cable between the printer and host, then restart the printer.
If the POWER light becomes lit with the host disconnected, suspect a
host computer or cabling problem.
ERROR light is lit or flashing
1. If both ERROR and POWER indicators are flashing in unison, it
means media error (media out or gap was not detected).
2. If ERROR and POWER indicators are flashing alternately, it means
ribbon empty or ribbon not installed.
3. POWER is lit and ERROR is flashing
4. Flashing ERROR indicator:
• Long OFF, shorter ON: Cover is open or there is problem in
cover sensor.
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• Others: If you are using the serial communication check the
parameters on both the printer and the host.
Self-test label will not print
1. If printing in the direct thermal mode, confirm that you have loaded
direct thermal media.
2. Disconnect the cable between the printer and the host computer.
Restart the printer and try to print a self-test label again.
Label will not feed
1. Confirm that the print media is loaded correctly.
2. Restart the printer and confirm that the printer POWER indicator is
lit and ERROR indicator is off. Press the FEED button.
3. If the printer still does not feed, disconnect the communication cable
and repeat step 2. If the printer feeds with the cable disconnected,
suspect a problem with the host computer or cable.
Host stops responding or displays “printer not ready” message
1. Review your software setup, following the instructions provided
with the software.
2. Confirm that the host-to-printer communication cable is connected
and undamaged. If using the serial port, confirm that you are using a
null modem cable or adaptor.
3. If using the serial port, confirm that the host and printer are using
the same parameters. The self-test label shows the current printer
serial port parameters.
4. If using a communication switch between the host and printer,
remove the switch and connect the printer directly to the host.
5. Restart both printer and host, run the original software, and try
again.
Labels feed continuously
1. Check that the print media is loaded correctly. Confirm that the
gap/mark goes through media sensor.
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2. Confirm that the sensor type (Eye-mark or gap) in your software
setup matches yours print media.
Poor print quality
1. Confirm that the print media is properly loaded, and there is no
side-to-side motion of the paper as it feeds through the printer.
2. Check your software print darkness and print speed settings. These
settings may need adjustment for optimum results.
3. Try different print media. Old or inferior quality media will degrade
print quality.
4. If you are printing in the direct thermal mode, make sure you are
using direct thermal labels.
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Printer Specifications
OKIPOS X400
Thermal Transfer or Direct Thermal
328 ft. (100m)
Print Method
Max Ribbon Length
Max Ribbon Roll OD
1.5 in. (38mm)
Ribbon Core ID
Ribbon Core OD
0.5 in.(12.8mm)
0.72 in. (18.4mm)
Weight (including
power module)
8.1 lbs. (3.67kg)
Print Head Density
203 dpi (8 dot/mm)
Print Speed
1 ips (25.4mm/s), 2 ips (50.8mm/s), 3 ips
(76.2mm/s), 4 ips (101.6mm)
Media
Continuous paper, Paper Labels, Vinyl Labels,
Tag
Media Width
4.3 in. (108mm)
5 in. (127mm)
1 in. (25.4mm)
4.1 in. (104mm)
50 in. (1270mm)
.39 in. (10mm)
0.08 in. (2mm)
1 in. (25.4mm)
Max Roll Diameter
Label Roll Core ID
Max Print Width
Max Print Length
Min Label Length
Min Inter-Label Gap
Max Inter-Label Gap
Media Sensing
(Left side, adjust-
able)
See-through sensor for die-cut gap or
notched media;
Reflective sensor for Eye-mark;
Continuous Material
Interface Ports
Baud rate
9-pin RS232 Serial & 36-pin Centronics
9600, 19200 & 38400 bps
Flow Control
X-On/X-Off and RTS/CTS protocols
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Memory
2MB total RAM; 2MB flash memory
Bar Codes Sup-
ported
UPC, EAN8/13, EAN128, Code39, Code93,
MSI, I25, M25, Postnet
Bookland, Code 128, UCC 128, Codabar,
MaxiCode, PDF417
Bar Code Rotations
Bar Code Ratios
0o; 90o; 180 o; 270 o
1:2; 1:3; 2:5
Fonts
Code Page 858,
Others available. U;S; M; WB; WL; XU; XS;
XM; XB; XL; OCR-A/B;
Vector Font (50 ~ 999 dots)
0o; 90 o; 180 o; 270 o
Text Rotation
Graphic Formats
Graphic Rotation
OKI Hex/Binary; PCX; and BMP Formats
0o; 90 o; 180 o; 270 o
Electrical
Size
110/220 VAC±10%, 50/60 HZ
197mm (7.76”) x 257mm (10.2”) x 164mm
(6.5”)
Environment
Operating : 4 ~ 38oC (30 ~ 80 RH, non con-
densing)
Storage : -20 ~ 50oC (25 ~ 85 RH, non con-
densing)
Approvals
CE, FCC Class A, TUV, UL/CUL, CCC
Accessories
Additional Memory
Dispenser; RS232C Interface Cable; Cutter
2MB, 4MB additional flash memory
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Communication Ports
OKIPOS X400 printers are equipped with a standard Centronics parallel
and an RS232 communication port, wired as shown below.
Serial Input Cable (DB9S)
Pin #
Description
2
3
4
RXD (data to printer)
TXD (data from printer)
DTR, always high
GROUND
5
6
DSR, connected to pin 4, always
high
7
8
RTS (printer busy)
CTS
+5V
1,9
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Parallel Input Cable (Centronics 36 pin)
Pin #
Description
STROBE
Data bits 0-7
ACK
1
2~9
10
11
12
13
16
17
18
Busy
PE (Paper End)
Select, always high
Signal Ground
Chassis Ground
+5V DC
19~30
32
Ground
Fault
Serial Port Parameters
OKIPOS X400 printers are configured as Data Terminal Equipment
(DTE) equipment, and use Request-To-Send/Clear-To-Send (RTS/CTS)
handshaking or X-On/X-Off flow control (control characters are DC2
and DC4). The serial port supports the following parameters:
Speed
9600,19200 or 38400 bps
Odd, Even or None
7 or 8 bits
Parity
Data Bits
Stop Bit(s)
Default Parameters
1 or 2
9600 bps, No parity, 8 data bits, 1
stop bit
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Note
OKIPOS X400 printers require a “null modem” cable (pin
2-3 and 7-8 cross connected) when connected to another
DTE device such as a personal computer. The OKI serial
cables are wired in a null modem configuration. Other
cables may require an external null modem adapter.
OKIPOS X400 Software
Two basic software packages are supplied on the Label Gallery Free
CD-ROM included with each OKIPOS X400 printer. Each package
allows you to easily change the configuration of the printer and print
labels.
Label Gallery Free
Label Gallery Free is a basic label design and printing software package.
It supports all OKI printers. Label Gallery Free requires a Pentium based
computer with at least 32 MB of free RAM and 32-bit Windows OS (9x,
ME, NT, 2000, XP) and 15 MB of available hard You can upgrade to
more featured versions of Label Gallery. Please contact your dealer for
upgrade information.
The Label Gallery Free CD-ROM will Autorun when it is inserted in
your computer if Autorun is enabled on your computer. If Autorun is not
enabled, you may manually load the software by placing the CD-ROM in
your CD drive and then selecting RUN from the Start Menu. Enter
X:\START.EXE (where X is the drive letter associated with your CD
drive). Follow the instructions on the screen, After the software has been
installed, you must then install the OKI Windows Printer Driver from the
same install screen. You can also manually install the Printer Drivers by
using the Add New Printer selection in the Printer Folder and following
the instructions.When the list of printers is displayed, be sure to select
“Have Disk”. When asked for the disk with the driver, enter
X:\Drivers\ and select the OKI printer model from the list.
Label Gallery Free stores the printer configuration with each label format.
When you enter the program and select “New Label”, a Label Setup
window is opened. You enter the basic information about your label
(Width, length, etc.) in this box. Selecting the “Next” in the lower right
corner will take you to the Select Printer window where you select the
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printer model that will be used to print the label. Selecting “Printer
Setup” opens a Printer Driver where the operating parameters of the
printer can be configured.
Windows Drivers
The OKIPOS X400 Windows Drivers lets you print labels using virtually
any Windows application program. The driver can be installed using the
Label Gallery Free START.EXE setup wizard or can be loaded like any
other Windows printer driver using Add Printer from the Windows
Control Panel. The driver is located in the Drivers directory on the
CD-ROM. After the driver is installed, you can send data to the OKIPOS
X400 just like any other printer on your system: simply specify the
OKIPOS X400 model in the Print dialog box of your Windows
application..
Media and Supplies
The OKIPOS X400 comes from the factory set up to operate with OKI
media supplies that are shipped with the printer. These supplies have
been carefully selected to give optimum results with your printer.
Contact OKI sales for ordering information.Other may or may not give
acceptable results. It is also probable that you will have to calibrate the
sensors and heating settings before acceptable results are obtained.
Calibration is accomplished by using the Windows driver or by selecting
of the Printer Settings/Advanced/Immediate/Calibrate from the File
menu. Instructions for calibrating the printer for use with different media
supplies is contained in the OKIPOS X400 Printer Programming Guide
found on the OKIPOS X400 series Ready-To-Go CD-ROM.
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