Oki Fax Machine 5750 User Manual
User’s Guide  
P/N 59332101  
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Contents  
Overview  
Help and Helpful Hints ......................................11  
Where is the Help Key? ....................................................... 11  
What Does Help Do? ........................................................... 12  
Help List .............................................................................. 12  
Function List ....................................................................... 12  
Saving Money ..................................................................... 12  
Saving Time ........................................................................ 14  
Help Button .................................................................... 14  
Speed Dial Numbers ....................................................... 14  
DualAccess ..................................................................... 14  
www.okidata.com ........................................................... 14  
Helpful Hints ....................................................................... 14  
Send a Fax and Save the Number ................................... 14  
Checking Information During Transmissions ................ 15  
References....................................................................... 16  
Recording Addresses and Passwords .............................. 16  
Introduction........................................................17  
Oki Data Web Site ............................................................... 17  
Features................................................................................ 17  
Getting to Know Your Machine ........................20  
Components ........................................................................ 20  
Control Panel Keys and Indicators ................................ 25  
One-Touch Keypad ........................................................... 29  
Accessing Second Panel of One-Touch Keys  
(Model 5950) .................................................................. 31  
Signal Tones ...................................................................... 31  
Installation ..........................................................32  
Safety ................................................................................... 33  
Installation Hints .............................................................. 33  
Operation and Maintenance ............................................. 34  
Toner Cartridge and Image Drum Handling ..................... 34  
Emergency First Aid .......................................................... 35  
User’s Guide: English  
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Getting Started .................................................................... 35  
Where to Install Your Fax Machine .................................. 35  
Unpacking ......................................................................... 36  
Setting Up Your Fax Machine ............................................. 37  
Installing the Toner Cartridge ........................................... 39  
Attaching the Document Stacker ...................................... 41  
Connecting to the Telephone Line ................................... 41  
Connecting Optional External Devices ............................ 42  
Handset ........................................................................... 42  
Telephone ....................................................................... 42  
Answering Machine........................................................ 43  
Answering Machine and Telephone ............................... 43  
Connecting Power ............................................................. 43  
Loading Paper ................................................................... 44  
Setting Basic Features........................................52  
Setting the Date and Time ................................................... 52  
Setting the Language .......................................................... 52  
Setting Your Fax Machine’s ID............................................ 52  
TSI/CSI ........................................................................... 53  
Sender ID ........................................................................ 53  
Setting the TSI/CSI and Sender ID ................................. 53  
Setting the Answering Mode ............................................... 53  
Procedure .......................................................................... 53  
List of Modes .................................................................... 54  
Auto Receive Mode [FAX] ............................................. 54  
Manual Receive Mode [TEL]......................................... 54  
Telephone/Fax Mode [T/F] ............................................ 54  
Telephone Answering Device Mode [TAD].................... 54  
Memory Reception Mode [MEM] ................................. 55  
Forwarding Mode [FWD] ............................................... 55  
PC Fax Mode [PC] .......................................................... 55  
Dial and Incoming Call Parameter Settings ........................ 56  
Setting Dial and Incoming Call Parameters ...................... 56  
Dial Parameter Settings ..................................................... 56  
Redial Tries .................................................................... 56  
Redial Interval ................................................................ 56  
Auto Start ........................................................................ 56  
Selecting Functions and Settings.......................46  
Navigating the Function Menu ........................................... 47  
Primary Menu Functions .................................................. 47  
Using the Help Key ........................................................ 48  
Setting Features................................................................. 48  
Using StepAccess ............................................................. 48  
Using Speed Access........................................................... 49  
SpeedAccess Numbers ................................................... 49  
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Dial Tone Detect ............................................................. 57  
Busy Tone Detect ........................................................... 57  
Tone/Pulse (MF/DP) ....................................................... 57  
Tone (MF) Duration ........................................................ 57  
PBX LINE ....................................................................... 57  
FLASH/EARTH/NORMAL ............................................ 58  
DIAL PREFIX ................................................................. 58  
Incoming Call Parameters ................................................. 58  
Incoming Ring ................................................................ 58  
Remote Receive.............................................................. 58  
Continuous Tone ............................................................ 59  
PC/FAX Switch ............................................................... 59  
Other Basic Parameters ........................................................ 59  
Monitor Volume ................................................................ 59  
Buzzer Volume .................................................................. 59  
User Language .................................................................. 60  
Paper-Size Setting ............................................................. 60  
Connecting to a PBX........................................................... 60  
Entering a PBX Dial Prefix ............................................... 61  
Clearing the PBX Dial Prefix ............................................ 61  
Programming One-Touch and 2- or 3-Digit Speed Dial  
Numbers ............................................................................... 63  
Collect Information........................................................... 64  
Program the Information ................................................... 64  
Programming a Speed Dial ............................................ 67  
Clearing a Speed Dial ..................................................... 68  
Basic Faxing .......................................................69  
Document Guidelines .......................................................... 69  
General .............................................................................. 69  
Single Page Specifications ............................................. 69  
Multiple Page Specifications ......................................... 70  
Loading Documents ............................................................ 70  
Resolution ...................................................................... 71  
Contrast .......................................................................... 71  
Sending a Fax ...................................................................... 71  
Using a One-Touch Speed Dial Key ............................... 72  
Using 2- or 3-digit Speed Dial ........................................ 72  
Using the Search Function ............................................. 72  
Using the Numeric Keypad ............................................ 73  
Using An External Telephone......................................... 73  
Rejecting Unsolicited Fax Messages .................................. 73  
Closed Network................................................................. 73  
Setting a Closed Network ................................................. 74  
Power Failures ..................................................................... 74  
Programming Speed Dial Numbers .................62  
One-Touch Speed Dials .................................................. 62  
2- or 3-Digit Speed Dials ................................................ 63  
Group Faxing .................................................................. 63  
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Power Outage Report ........................................................ 74  
Display Messages ................................................................ 74  
Basic Faxing Situations ...................................................... 75  
Real-Time Dialing ............................................................ 75  
Redialing .......................................................................... 75  
Confirming Results ........................................................... 75  
Stopping a Transmission .................................................. 75  
Receiving Faxes Manually ............................................... 75  
No Paper Reception .......................................................... 76  
No Toner Reception .......................................................... 76  
Receiving Faxes to Memory ............................................... 76  
When Are Faxes Received to Memory? ............................ 77  
When Are Memory Messages Printed? ............................. 77  
Memory Message Limitations .......................................... 77  
Active Memory Files Report ............................................ 77  
Printing the Active Memory Files Report ...................... 78  
Printing Messages Stored in Memory ............................... 78  
Canceling Messages Stored in Memory ........................... 78  
Erasing Messages Received in Memory Without  
What You Can Do While Sending a Fax ........................... 79  
What You Can Do While Receiving a Fax ....................... 80  
Making Copies .................................................................... 80  
To Make Copies ................................................................ 81  
Manual Paper Feeder ........................................................ 81  
Face Up Stacking/Face Down Stacking ............................ 82  
Sending a Fax to Multiple Locations ................83  
Group vs. Broadcast ............................................................ 83  
Group Faxing....................................................................... 84  
What is a Group Fax? ........................................................ 84  
Programming a Group ....................................................... 84  
Deleting Groups ................................................................ 85  
Sending a Fax to a Group.................................................. 85  
Finding a Group Name ...................................................... 86  
Group Directory Report .................................................. 86  
Using Speed Dial/Search ................................................ 86  
Broadcasting ....................................................................... 87  
What is a Broadcast Fax? .................................................. 87  
Sending a Broadcast Fax .................................................. 87  
Printing Them ................................................................. 78  
Messages in Memory and Power Losses ........................... 79  
Power Outage Report ...................................................... 79  
DualAccess.......................................................................... 79  
What You Can Do While Making Copies ......................... 79  
Advanced Operations ........................................89  
Delayed Faxing ................................................................... 89  
What is Delayed Faxing? .................................................. 89  
Delayed Fax vs. Delayed Batch ........................................ 90  
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Sending a Delayed Fax ................................................... 90  
Canceling Delayed Transmissions ................................. 91  
Delayed Batch Transmission ............................................ 91  
Program the Delayed Batch Destination Number .......... 91  
Setting the Batch TX Time Function ............................. 92  
Send a Fax as Part of a Delayed Batch ........................... 92  
Canceling Delayed Batch Transmissions....................... 93  
Priority Transmission .......................................................... 93  
Sending a Priority TX ....................................................... 93  
Confidential Faxes .............................................................. 93  
Programming Personal (Confidential) Mailboxes ............ 94  
Creating a Personal (Confidential) Mailbox .................. 95  
Changing a Password ..................................................... 95  
Closing a Mailbox .......................................................... 95  
Sending Confidential Faxes ............................................. 96  
Receiving Confidential Faxes .......................................... 97  
Knowing You’ve Received a Confidential Fax ................ 97  
Confidential Reception Report ...................................... 97  
Printing Confidential Faxes .............................................. 97  
Deleting Confidential Faxes ............................................. 98  
Call Forwarding ................................................................... 98  
Set a Forwarding Number ............................................... 98  
Set the Auto Answer Mode to FWD ................................ 99  
Clear Forwarding Mode.................................................. 99  
Forward on Paper/Toner Error ........................................... 99  
Setting a Paper/Toner Error Forwarding Number ........... 99  
Relay Faxing ..................................................................... 100  
Using Your Machine as a Relay Initiating Station ......... 101  
Relay Password ............................................................. 101  
Relay Group Numbers .................................................. 101  
Relay Key Station (Hub) .............................................. 101  
Contact Number for Relay Broadcast Report............... 101  
Relay Broadcast Report................................................ 102  
Initiating a Relay Broadcast ........................................... 102  
Using Your Machine as a Relay Key Station (Hub)........ 103  
Program the Destination Numbers .................................. 103  
Create the Destination Group(s) ..................................... 103  
Create the Relay Password .............................................. 104  
Status of Relay Broadcast Report ................................... 104  
Printing the Relay Fax at the Hub .................................. 104  
Sending Documents Requested by Another Fax Machine  
(Polling Transmission) ...................................................... 105  
Explanation of Polling Transmission Types .................. 105  
Feeder (Document Tray) Polling .................................... 106  
Memory Polling .............................................................. 107  
Setting Memory Polling ............................................... 107  
Memory Polling (Bulletin) ............................................. 108  
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Create a Polling Mailbox ............................................. 108  
Set Bulletin Polling ...................................................... 108  
Printing Polling Documents in Memory ...................... 109  
Dialing Another Fax Machine to Request Documents  
(Polling Reception) ........................................................... 109  
Printing Faxes Polled into Memory ................................ 110  
Cancelling Polled Faxes in Memory .............................. 110  
CNG Count ................................................................... 115  
Ring Response .............................................................. 115  
Distinctive Ring ........................................................... 115  
Memory Password......................................................... 116  
RestrictedAccess ID ..................................................... 117  
Service Function Settings ................................................. 118  
Long Document Scanning/Transmission ..................... 118  
MDY/DMY ................................................................... 118  
Time/Date Print ............................................................ 118  
TSI Print ........................................................................ 118  
Customizing Features and Operations ...........111  
Identifying Current Settings ............................................. 111  
Printing a Configuration Report ..................................... 111  
Changing Operation Functions ......................................... 111  
List of Operation Functions ............................................ 112  
Remote Diagnosis......................................................... 112  
Transmission (TX) Mode Default ................................. 112  
Memory Full Save ........................................................ 113  
Instant Dial ................................................................... 113  
RestrictAccess .............................................................. 113  
ECM Function .............................................................. 114  
Sender ID Switch .......................................................... 114  
Pulse Dial Rate ............................................................. 114  
Pulse Make Ratio ......................................................... 114  
Pulse Dial Type ............................................................. 114  
T/F Timer Prg. ............................................................... 115  
Reports..............................................................119  
Understanding Reports...................................................... 119  
Printing Reports ................................................................ 119  
Printing a Message Confirmation Report..................... 119  
Printing Other Reports .................................................. 119  
List of Reports ................................................................... 119  
Printed from the Menu .................................................... 119  
Automatically Generated ................................................ 120  
Activity Report.................................................................. 120  
Printing the Activity Report ........................................... 120  
Active Memory Files Report ............................................. 120  
Printing the Active Memory Files Report ....................... 121  
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Broadcast Confirmation Report ........................................ 121  
Printing the Broadcast Confirmation Report ................. 121  
Telephone Directory .......................................................... 121  
Printing the Telephone Directory ................................... 122  
Group Directory Report ..................................................... 122  
Printing the Group Directory .......................................... 122  
Configuration Report ........................................................ 122  
Printing the Configuration Report ................................. 122  
Function List ..................................................................... 123  
Printing the Function List ............................................... 123  
Message Confirmation Report .......................................... 123  
Printing the Message Confirmation Report .................... 123  
Message Confirmation Report Options .......................... 123  
MCF (Single-Loc)......................................................... 124  
MCF (Multi-Loc) .......................................................... 124  
Image in MCF ............................................................... 124  
Err. Report (MCF) ......................................................... 124  
Power Outage Report......................................................... 124  
Broadcast Entry Report ..................................................... 124  
Confidential Reception Report ......................................... 125  
Codes Used in Reports ...................................................... 125  
Result Codes ................................................................... 125  
Communication Codes ................................................... 126  
Maintenance .....................................................127  
Cleaning the Scanner Path .............................................. 127  
Replacing the Toner Cartridge .......................................... 128  
Toner Yield ...................................................................... 128  
Replacing the Image Drum................................................ 132  
Image Drum Yield............................................................ 132  
Resetting the Drum Counter ........................................... 134  
Options andAccessories ..................................135  
Obtaining........................................................................... 135  
Part Numbers ................................................................... 136  
Consumables ................................................................ 136  
Options ......................................................................... 136  
Descriptions ....................................................................... 137  
Second Paper Tray .......................................................... 137  
Handset ........................................................................... 137  
Multifunction Product (MFP) PC Interface Kit .............. 137  
HRS600 Kit ..................................................................... 137  
Memory Expansion......................................................... 138  
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Physical ............................................................................. 153  
Electrical ........................................................................... 154  
Environmental ................................................................... 154  
Problem Solving ...............................................139  
Printing a Cleaning Page................................................... 139  
Clearing a Document Jam ............................................... 139  
Clearing a Printing Paper Jam ........................................... 140  
Display Panel Messages .................................................... 142  
Normal Display in Standby Mode .................................. 142  
Error Messages ................................................................ 142  
Counters ............................................................................ 145  
Accessing the Print/Scan Counters .............................. 145  
Resetting the Image Drum Counter .............................. 145  
Problem Checklist ............................................................. 145  
Shipping Your Machine .................................................... 150  
United States and Canada ............................................... 150  
LatinAmerica .................................................................. 150  
Index .................................................................155  
Specifications ....................................................151  
Dialing ............................................................................... 151  
General .............................................................................. 151  
Memory ............................................................................. 152  
Scanning ............................................................................ 152  
Consumables ..................................................................... 152  
Paper Handling .................................................................. 153  
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Help and Helpful  
Overview  
Hints  
Your fax machine has many features and capabilities that will  
help you  
Where is the Help Key?  
The Help key (1) is a control panel key.  
·
·
·
operate the machine  
save money  
save time  
The Help button provides valuable information to help you  
operate the machine.  
This section summarizes the features and capabilities directly  
connected to saving money and time.  
Details for these features and capabilities are provided in  
other sections of this document.  
You may want to use some of our Helpful Hints when  
working with your machine.  
1
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9
Function Settings  
What Does Help Do?  
Report Printing  
When you press the Help key, a Help List and Function List  
print.  
Message Confirmation Report  
The Help List is a guide for using key features of the  
machine. It provides step-by-step instructions for using the  
control panel to access or program various machine settings  
and features.  
Function List  
The Function List is a report of the product’s menu  
programming structure.  
The Function List is a printout of the menu structure. The  
menu is set up in a multilevel structure of functions, options,  
and settings. For more information, refer to “Selecting  
Functions and Settings.”  
Use it as a reference while moving through the levels of the  
menu.  
It is NOT a report of the current menu settings.  
The Configuration Report provides a list of the current menu  
settings.  
Help List  
See “Reports, Configuration Report.”  
The Help List covers the items listed below.  
Saving Money  
1
2
3
4
5
6
Program Speed Dial Numbers  
Program Groups  
Most phone services offer lower phone rates during off-peak  
times and for local phone connections.  
Sending a Fax to Multiple Locations (Broadcast)  
Sending a Fax to a Single Location  
Copying  
Your fax machine allows you to take advantage of lower  
phone rates. Some savings depend on the options you have  
purchased and the type of fax machines you communicate  
with.  
Delayed Faxing  
You can specify the time your outgoing faxes will be sent.  
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Delayed Transmission  
The machine can only be used by people who have the  
password. Up to 24 passwords can be programmed.  
This feature allows you to send documents at a specified  
time and date.  
How could you use this?  
You do not have to manually start the transmission.  
If different departments share the machine, each  
department could have its own password.  
For more information, refer to “Advanced Operations,  
Delayed Fax Transmissions.”  
For more information, see “Customizing Features and  
Operations, Changing Operation Functions, Restrict  
Access.”  
Relay Faxing  
This feature allows you to send documents to one distant  
fax machine, which then forwards the documents to other  
fax machines. This reduces the total number of long  
distance calls.  
Be sure to record all passwords. Keep the record in a  
safe place. If you forget a password, you will need to  
contact a Service Dealer for assistance.  
!
Here is a typical relay fax situation.  
·
The machine can only receive or send transmissions to  
specified locations.  
The head office of a company sends a fax to the regional  
head offices. The regional office forwards the fax to the  
local branch offices.  
The fax numbers you program as Speed Dials will be the  
only numbers your machine communicates with.  
For more information, refer to “Advanced Operations,  
Relay Faxing.”  
For more information, see “Basic Faxing, Rejecting  
Unsolicited Fax Messages.”  
ControlAccess to Your Machine  
You can control access to your machine. The method you  
use determines the amount of access control.  
·
A password must be entered or the machine cannot be  
used.  
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You do not have to wait for one operation to finish before  
beginning another.  
Saving Time  
For more information, refer to “Basic Faxing, Dual Access.”  
Help Button  
Press the Help Button to print a Help List and Function Lists.  
www.okidata.com  
Oki Data’s web site, www.okidata.com, provides the most  
current information available for your fax machine.  
These are great references to use while working with your  
machine.  
See “Help and Helpful Hints.”  
You can find information at your convenience, at any time.  
Speed Dial Numbers  
Speed Dial Numbers (One Touch, 2-Digit, 3-Digit) can be  
programmed with frequently dialed numbers.  
Helpful Hints  
Send a Fax and Save the Number  
If you enter a number to send a fax, and want to save it as a  
Speed Dial number, you can  
This greatly reduces the number of keystrokes and time  
required when using these numbers.  
For more information, refer to “Programming Speed Dial  
Numbers.”  
1
2
3
Enter the number.  
Place the document on the feeder.  
Press Speed Dial/Search.  
Dual Access  
Your machine can multi-task.  
The machine goes to the next available (not yet  
programmed) Speed Dial number.  
You can load and prepare a document for sending while the  
machine is receiving or sending another fax.  
LOC # displays.  
4
Press Enter.  
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5
You are prompted to enter the information for this Speed  
Dial (Name, Alternate Telephone Number,  
Quick Message Confirmation Report  
To quickly print the Message Confirmation Report for the  
most recent transmission performed by the machine, press  
ENTER twice.  
Communications Speed, and Echo Protection State.  
6
7
You may enter all of the requested information or press  
Menu/Exit to return to sending your fax.  
Either wait or press Start.  
Checking Information During Transmissions  
Your fax machine allows you to check the progress of a fax  
being sent by your machine.  
Wait, and the transmission begins in a few seconds.  
Press Start and the transmission immediately begins.  
Press the # key twice while a fax is being sent from your  
machine.  
Be sure to write the name for any Speed Dial numbers  
you program on the One Touch Sheet(s).  
!
The display will show  
·
·
·
the page number currently being sent  
the current modem speed  
The One Touch Sheet(s) provide space for Speed Dial  
numbers 1 through 40 (Model 5750) or 1 through 80  
(Model 5950). For for higher Speed Dial numbers,  
program the number(s) and print the Telephone  
Directory. For more information, see “Reports,  
Telephone Directory.”  
the current compression method  
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4
Group Directory  
References  
There are four very useful reference documents that you  
should print and keep near your fax.  
This report provides a complete listing of all of the  
numbers programmed into a specific group. Each group  
has an individual report.  
These documents are very helpful when programming your  
machine.  
See “Reports, Group Directory Report.”  
1
Help and Function Lists  
Recording Addresses and Passwords  
Press Help and these lists print.  
The Help List provides instructions for using the control  
panel to access or program various machine settings and  
functions.  
Be sure to record any addresses and passwords you  
!
program. Keep the record in a safe place. If you forget  
a password, you will need to contact a Service Dealer  
for assistance.  
The Function List is a printout of the menu structure. It  
IS NOT a report of current menu settings.  
Some of the features that use addresses and passwords are:  
See “Help and Helpful Hints.”  
·
·
·
Confidential Faxes  
2
3
Configuration Report  
See “Advanced Operations, Confidential Faxes.”  
The Configuration Report is a list of the current  
operational settings of your machine.  
Relay Faxes  
See “Advanced Operations, Relay Faxing.”  
See “Reports, Configuration Report.”  
Telephone Directory  
RestrictAccess  
This report provides a complete listing of all of the  
telephone numbers programmed into your machine’s  
Speed Dial numbers.  
See “Customizing Features and Operations, Changing  
Operation Functions, Restrict Access.”  
See “Reports, Telephone Directory.”  
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Introduction  
Overview  
Features  
Thank you for purchasing this fax machine. This desktop,  
plain-paper facsimile machine utilizes advanced light-  
emitting diode (LED) technology for quick and trouble-free  
transmission/reception of data and images. In addition to the  
many standard features, options can expand the machine’s  
capabilities.  
The machine includes the following features:  
·
Help Button. Pressing this button causes the unit to  
print a Help List and the Function List.  
·
Control panel. Special programming keys, a 40-key  
plate for pre-programmed telephone numbers, and a 10-  
key pad for standard dialing and programming.  
For information on the options, see “Options and  
Accessories.”  
·
80-character display (4 rows of 20 characters). Easy to  
read display for operation guidance, clock display,  
function information, etc.  
Oki Data Web Site  
The Oki Data Web Site provides the most current information  
available on your product.  
·
·
Automatic Document Feeder (ADF). Capacity of up to  
50 sheets of recommended letter/A4 paper.  
An on-line version of this document is available for viewing  
via Oki Data’s Web Site.  
Speed Dial. Set up to 40 (Model 5750) or 80 (Model  
5950) pre-programmed telephone numbers for automatic  
one-touch faxing, as well as an additional 100 (5750) or  
150 (5950) numbers for 2- or 3-digit entry faxing.  
You may reach the Oki Data Web Site at: www.okidata.com  
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·
Group Faxing. Create as many as 20 groups of  
telephone numbers and send documents to multiple  
locations with a single selection.  
·
Advanced transmission and reception functions.  
Includes delayed transmission, broadcasting (multi-  
location transmission), confidential message  
transmission/reception, relay broadcasting, polling, etc.  
·
Automatic alternate call. Dials a second (alternative)  
telephone number if the number originally dialed is  
busy.  
·
·
Automatic redial and page retransmission. Ensures  
document transmission when a telephone number is busy  
or a problem occurs in the communications process.  
·
·
·
·
Alphanumeric telephone directory. Search for  
programmed telephone numbers by name.  
Advanced memory transmission/reception features. A  
number of convenient features including automatic  
reception into memory without printing—ideal for  
reception of confidential communications.  
72-hour battery backup. If power is lost, messages in  
memory will be saved for 72 hours.  
33.6K bps transmission rate. Fast, efficient  
communications.  
·
Dual Access operations. Allows two tasks to be  
conducted at once (e.g., scan and prepare a document for  
transmission while another document is being received).  
Large-capacity memory. 2.5 Mbyte and 4.5 Mbyte for  
models 5750 and 5950, respectively. This provides  
storage capacity of up to 200 pages (5750) and 360  
pages (5950) .  
·
Automatic answering mode detection. Distinguishes  
between incoming fax and voice communications.  
Allows the use of an answering machine on the same  
telephone line.  
·
Half-tone. Documents with half-tone areas (shades of  
gray, usually graphics) are processed with 64-scale  
gradation (64 levels of gray).  
·
Closed network. Prevents the reception of unsolicited  
communications.  
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·
Large Paper Capacity. 250 sheet paper cassette  
(universal size: legal, letter, A4). A 500 sheet optional  
second paper tray is available. With the second tray  
installed, the total capacity of the machine is 750 sheets.  
·
·
Copier function. Make up to 99 copies of a document at  
one time.  
Progress reports. Tracking transmission status, and  
machine operations, settings and maintenance  
requirements.  
·
Fax forwarding. Document can be forwarded to a  
designated location after being stored in memory  
(setting can also be used to forward a document when the  
local machine is out of toner or paper).  
·
Security Features. Enables you to control access to  
your machine and faxes.  
Confidential and Personal Mailboxes (16 total)  
Confidential Reception  
Block Unsolicited (Junk) Fax Messages  
·
No paper reception. Allows continued reception of  
documents when toner or paper run out by storing data  
not yet printed in the built-in memory.  
·
Polling. Allows the transmission/reception of documents  
from remote facsimile machines with polling  
capabilities.  
User’s Guide: English  
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Getting to Know  
Overview  
2
Your Machine  
1
Components  
Refer to the illustrations for the location of the item(s).  
3
1
2
Display Panel  
Displays status of machine and operation in progress.  
One-Touch Keypad  
Use for one-touch dialing of preprogrammed telephone  
numbers and for entering alphabetic, numeric and  
special characters for programming and ID entries.  
3
Numeric Keypad  
Use to enter telephone numbers, program information,  
and manual dialing.  
20  
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4
5
Manual Paper Feeder Tray  
Fold out for manual paper feed (bypass paper tray).  
9
Use this to feed different types of paper directly into the  
machine.  
7
8
Copy Stacker Release Buttons  
Press these two buttons (one on each side), to gain entry  
to the toner/image drum area.  
6
7
Power Switch  
Press 1 to turn on and 0 to turn off.  
Control Panel (Programming) Keys  
These are the main keys used for programming machine  
settings and operations and navigating through the  
function menu.  
8
9
Document Stacker  
Holds original documents after being faxed or copied.  
Document Guides  
Adjust guides to the width of documents being faxed or  
copied.  
5
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10 Document Tray  
Holds documents being faxed or copied.  
11 Document Tray Extension  
Pullout extension supports long pages.  
12 Copy Stacker  
Holds document copies after copying process.  
13 Copy Stacker Extension  
10  
Pullout extension for supporting long documents.  
14 Paper Tray  
Holds 250 sheets of paper (universal type: legal, letter,  
A4)  
11  
12  
15 Paper Indicator  
Shows level of paper remaining in paper tray.  
16 Copy Output Lever  
16  
Up position: copies exit the machine face down.  
Down position: copies exit the machine face up.  
Use this lever when copying or when using the optional  
Network Print or PC Print.  
13  
Features vary according to the the model of your  
!
machine.  
14  
15  
22  
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17 AC Power Cord Socket  
Plug the AC power cord (supplied with the unit) into this  
socket.  
18 Line Jack  
Jack for connection to main outside telephone line.  
19 Back Cover  
Remove this cover to expose the expansion (installation)  
slots for certain options.  
17  
Options vary according to the the model of your  
!
machine. See “Options and Accessories”  
20 IEEE-1284 Parallel Port  
The optional Multi-Function Printer (MFP) Kit uses this  
port. The MFP software allows your fax machine to  
interface with a computer. With the MFP Kit, your fax  
can function as a printer, scanner, copier and PC-based  
fax machine. A parallel cable is included in the kit.  
Options vary according to the the model of your  
! machine. See “Options and Accessories”  
21 and 22  
TEL Jack 1 (21) and TEL Jack 2 (22)  
18  
Jacks for connecting optional telephone handset,  
external telephone, or answering machine.  
21  
19  
22  
20  
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23 LED Printhead  
This black bar is the transfer mechanism that writes  
received/copied information to the image drum.  
Clean the LED when you change the toner cartridge.  
See “Maintenance.”  
23  
24 Image Drum Unit  
The image drum contains a green photosensitive drum  
which receives information from the LED print head and  
transfers it to the printing paper.  
Install a new image drum unit* when Replace Drum  
appears on the display panel.  
24  
* Only install image drum units specified by OKI for use  
in this machine!  
See “Maintenance.”  
25 Toner Cartridge  
This black cylinder, installed inside the image drum unit,  
contains the black power used as the machine’s ink for  
printing data.  
25  
Install a new toner cartridge* when Replace Toner  
Cartridge appears on the display panel.  
* Only install toner cartridges specified by OKI for use in  
this machine!  
See “Maintenance.”  
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Control Panel Keys and Indicators  
User’s Guide: English  
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1
2
Display Panel: Refer to this display for instructions and  
information while the machine is performing operations,  
or when entering information or changing settings.  
5
Shift Right  
Key:  
Use this key to:  
-
Move to the next operational layer in the  
programming of the machine.  
Shift Up Key: Use this key to:  
-
Move to the previously selected option in the  
same operational layer when programming the  
machine.  
-
-
Determine/register a menu option or setting.  
Move the cursor to the right during normal  
operation.  
-
Move to the upper row from the lower row when  
data such as telephone numbers is listed in two  
rows.  
6
7
Alarm Indicator: This indicator light flashes and an  
alarm sounds as an alert for problems that occur. To turn  
off the alarm indicator, press the Stop key and correct the  
problem.  
3
4
Shift Left Key: Use this key to:  
Enter Key:  
-
Return to the previous operational layers in the  
programming of the machine.  
Move the cursor to the left during normal  
operation  
Use this key to:  
-
-
-
-
Determine/register a menu option or setting.  
Determine the location of a broadcast operation.  
Display the results of a transmission or printout a  
Message Confirmation Report when the machine  
is in the standby mode with no document set in  
the document tray.  
Shift Down Key:  
Use this key to:  
-
Move to the next option in the same operational  
layer when programming the machine.  
Move to the lower row from the upper row when  
data such as telephone numbers is listed in two  
rows.  
8
Help Key: Press this key to print out Help and Function  
lists.  
-
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9
Resolution Key (Photo, Ex.fine, Fine, STD indicator  
lights): Use this key to set the desired resolution of the  
fax/copy after loading the document. Use the Photo  
setting when the original document includes half-tone  
images.  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
Internet characters: @ “ _ % - l  
- l  
The functions as a tilde symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
10 Type of Original Key (Dark, Normal, Light indicator  
lights): Use this key to set the contrast after loading the  
document. Use Light for originals that are too light,  
Normal for originals with good contrast, and Dark for  
originals that are too dark.  
15 Numeric Keypad: These 12 keys work like the keypad  
on a standard telephone when dialing a telephone  
number. They are also used to move to another  
operation mode, enter numbers, letters and other  
characters when programming the machine, and input  
speed dial numbers after pressing the Speed Dial key.  
The “#” key is used for the creation of groups of  
telephone numbers for batch transmission. After a  
document is loaded, this key can also be used to select  
previously programmed groups of telephone numbers for  
faxing.  
11 Clear Key: Use this key to cancel ID, telephone number  
and programming entries.  
12 Menu/Exit: Use this key to:  
-
activate the Menu mode when the machine is in  
standby state.  
-
exit the mode and return to standby state.  
13 */Tone Key: If the machine is set for pulse dialing,  
pressing this key will switch from pulse to tone dialing  
during the current call. This key can also be used during  
programming to create numbers with mixed pulse-tone  
operation.  
16 Redial Key: Press this key to automatically redial the  
last telephone number dialed on the machine.  
14 0/Unique Key: Use this key as “0” when dialing  
telephone numbers. When programming the Sender ID,  
Location ID, etc., use this key to enter unique characters:  
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17 Hook Key: Use this key to open the telephone line for  
manual dialing with the numeric keypad or external  
telephone handset. After pressing the key, you can hear  
the dial tone and dialing code through the machine’s  
speaker.  
20 Start/Copy Key:  
Use this key to:  
-
Start transmission of a document after loading the  
document and selecting the location.  
Start manual fax transmission or reception.  
Start the copying function.  
-
-
18 Speed Dial/Search Key: After loading a document for  
faxing, press this key and then enter the programmed  
Speed Dial (One-Touch or 2 or 3-digit) number for the  
location. The speed dialing function automatically dials  
the telephone number and transmits the fax. After  
21 Stop Key:  
Use this key to:  
-
-
Cancel the operation shown on the display.  
Cancel the transmission of a fax (press twice  
within 3 seconds).  
pressing the Search key, you can search corresponding  
location IDs when alphanumeric characters are entered.  
-
-
Cancel an alarm (Alarm indicator light illuminates).  
Return to higher operational layers when  
programming the machine.  
19 Hyphen Key: Use this key as the “-” character when  
programming ID and PBX, public line, international  
telephone or Earthing/Flashing switches. It is also used  
to type the “+” when entering TSI/CSI numbers.  
22 One-Touch Keypad Latch to Second Panel (Model  
5950): Lifting this latch rotates the primary label plate  
for the One-Touch keypad, revealing a second panel.  
When the Internet Fax feature set is installed, this key is  
!
relabeled “E-Mail.” Press this key before entering an e-  
mail address directly from the One-Touch keypad. Use  
the One-Touch key 39 (“+”) for the functions described  
above. See the Feature Set Guide for details.  
The One Touch Sheet(s) provide space for Speed Dial  
!
numbers 1 through 40 (Model 5750) or 1 through 80  
(Model 5950). For higher Speed Dial numbers,  
program the number(s) and print the Telephone  
Directory. For more information, see “Reports,  
Telephone Directory.”  
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23 One-Touch Keypad: Detailed descriptions of the One-  
Touch Keypad functions are provided in a different  
section of this document.  
Using One-Touch Keys for Dialing  
To use One-Touch keys for dialing, after the telephone  
number(s) for the key have been programmed, simply load  
the document to be faxed and press the key of the location  
where the fax is to be sent. Two telephone numbers can be  
programmed for each One-Touch key, a primary number that  
is always dialed first, and an alternate number that is  
automatically dialed if the first number is busy or the call is  
not answered.  
See “Getting to Know Your Machine, One-Touch  
Keypad.”  
24 One-Touch Labels: After programming a telephone  
number into a One-Touch key, write the name of the  
location on the label for the One-Touch key. Remove the  
plastic covering the label, use a pencil to write the name,  
and then replace the cover.  
Using One-Touch Keys for Search  
You may need replacement (blank) labels.  
After pressing the Search key, use these keys to make an  
alphabetical search for names of telephone numbers  
previously programmed.  
See “Options and Accessories, Obtaining.”  
Using One-Touch Keys for Programming  
One-Touch Keypad  
Use these keys for quick, one-touch dialing and the  
programming of other machine operations. In addition to the  
ability to assign telephone numbers (up to 40 digits each) to  
a One-Touch key, alphanumeric names of up to 15 characters  
in length can be registered (Telephone Directory).  
The One-Touch keys are also useful in the programming of  
names in the machine memory. In addition to the  
alphanumeric keys, a number of special keys are provided for  
programming convenience:  
Alphabet Keys (One-Touch keys #1-27, except #20): When  
programming the Sender ID and Location ID, use these keys  
to enter alphabet characters.  
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Unique Key (One-Touch key #20): Use the same as the “0”  
of a 10-keypad. Also used to enter  
If you need to dial a number longer than 40 digits, you can  
dial the number using any combination of Speed Dial  
numbers or the numeric keypad.  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
Internet characters: @ “ _ % - l  
To enter a chain dial number into a Speed Dial number, press  
the Plus key at the 40th position of the first part of the  
number to indicate it is a chain dial number, then complete  
the process by entering the second part of the number  
following the procedures required for inputting another  
Speed Dial number.  
- l  
The functions as a tilde (~) symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
Del Key (One-Touch key #30): Use this key to delete  
characters at the position of the cursor in the display panel  
when entering ID, telephone numbers or programming  
functions.  
If the Internet Fax feature set is installed: This key performs  
the functions normally assigned to the hyphen key (see item  
19, above)—that is, enter the “-” character when  
programming ID and PBX, public line, international  
telephone, or Earthing/Flashing switches. It is also used to  
enter the “+” character in TSI/CSI numbers.  
Caps Key (One-Touch key #31): Use this key to switch  
between uppercase and lowercase when entering  
alphanumeric characters.  
Pause Key (One-Touch key #40): Use this key to enter  
automatic 3-second pauses in dialing when programming  
telephone numbers. For example, use this key to tell the  
machine to wait for an outside or international line to open.  
Pauses in a telephone number dialing sequence are indicated  
by a “P”.  
Space Key (One-Touch key #36): Use this key to enter  
spaces when programming the machine. Unlike the Pause  
key, spaces provide easier reading only and have no effect on  
dialing characteristics.  
Plus Key (One-Touch key #39):  
For all feature set configurations: This key is used for chain  
dialing. Each fax number entered or programmed into the  
machine can be up to 40 digits long.  
Other: Special character keys (, ; @ _ : / \ . +).  
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Accessing Second Panel of One-Touch Keys (Model  
5950)  
Signal Tones  
The machine emits sounds to identify specific conditions.  
To access the second panel of One-Touch keys (41-80), grasp  
the latch at the bottom of the keypad and lift up on the main  
panel, swinging it up and to the right. After pressing the  
desired key(s), close the main panel.  
Key Select Tone: This is a short beep that is emitted each  
time a key is pressed.  
Error Tone: If an inappropriate key is pressed, the machine  
emits three short beeps. If there is a problem with operations  
during communications, the machine emits five long beeps.  
Press the Stop key to stop the beeping (turn the error  
tone off), and then print a Message Confirmation Report to  
check the source of the problem. To print the report, press the  
Enter key twice (with no documents loaded).  
The One Touch Sheet(s) provide space for Speed Dial  
!
numbers 1 through 40 (Model 5750) or 1 through 80  
(Model 5950). For for higher Speed Dial numbers,  
program the number(s) and print the Telephone  
Directory. For more information, see “Reports,  
Telephone Directory.”  
End of Session Tone: At the end of each successful faxing  
session, the machine emits a long beep to confirm that there  
were no errors or problems in the communication.  
Off-Hook Alarm Tone: If the machine is equipped with a  
telephone handset, and if the receiver of the handset is left  
out of the cradle when not in use, the machine emits an  
intermittent warbling sound. To turn off the sound, return the  
receiver to its cradle or press the Stop key.  
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Installation  
Overview  
To install your fax machine, follow the steps in this section.  
· Setting Up Your Fax Machine  
Installing the Toner Cartridge  
Attaching the Document Stacker  
Connecting to the Telephone Line  
Connecting Optional External Devices  
Handset  
· Safety  
Installation Hints  
Operation and Maintenance  
Toner Cartridge and Image Drum Handling  
Emergency First Aid  
Telephone  
Answering Machine  
Answering Machine and a Telephone  
Connecting Power  
· Getting Started  
Where to Install Your Fax Machine  
Unpacking  
Loading Paper  
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Safety  
Installation Hints  
· The electrical outlet and phone jack should be installed  
near the equipment and should be easily accessible.  
· The two TEL terminals on the back of the fax machine are  
only suitable for 2–wire devices. Not all standard  
telephones will respond to incoming calls when  
connected to an extension jack.  
· This equipment may not necessarily provide for the  
effective hand-over of a call from a telephone connected  
to the same line.  
· The operation of this equipment on the same line as  
telephone or other equipment with audible warning  
devices (such as call waiting) or automatic ring detectors  
may cause false tripping of the ring detector.  
· Install your fax machine in a dust-free location away from  
direct sunlight.  
· Do not plug your fax machine into a power source shared  
by equipment that produces electrical noise (e.g., air  
conditioners).  
· Leave electronic adjustments to authorized service  
personnel.  
· The LINE terminal connects your fax machine to a  
standard telephone line. To avoid damage to your  
telephone system or to the fax machine, do not plug your  
fax machine into anything other than a standard RJ-11C  
jack.  
· Your fax machine is intended to be grounded electrically  
and is equipped with a three-wire grounded power cord.  
For your safety, do not attempt to defeat your power cord’s  
grounding plug.  
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Operation and Maintenance  
Toner Cartridge and Image Drum Handling  
· Leave unused toner cartridges and image drums in their  
packages until needed. When replacing a toner cartridge  
or image drum, re-use the packaging to dispose of the old  
toner cartridge or image drum.  
· Do not expose these components to light for more than  
five minutes. Never expose the green drum (inside the  
image drum unit) to direct sunlight.  
· Always hold the image drum by the ends—never by the  
middle. Never touch the green drum inside the image  
drum unit.  
· Exercise care when removing the toner cartridge. Do not  
let it touch your clothing or porous materials. The toner  
powder causes permanent stains.  
· Use a dry cloth to clean the control panel and the main  
body of the unit.  
· Aside from the instructions specifically mentioned in this  
document, your fax machine is not user serviceable. Do  
not attempt to service the machine or lubricate moving  
parts by yourself.  
· Pull out the AC plug before trying to remove any objects  
that may have fallen into the machine.  
· Immediately disconnect the fax machine if it becomes  
physically damaged and arrange for its repair or disposal.  
· When relocating your fax machine, always disconnect the  
telephone line before disconnecting the power cord, then  
reconnect the power cord first.  
· This fax machine is not intended to be used in parallel  
with any other telephone devices.  
· Small amounts of toner spilled on skin or clothing can be  
readily removed with soap and cold water. Using warm  
water will make removing the stain much more difficult.  
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Emergency First Aid  
Getting Started  
· IFTONER IS SWALLOWED: Dilute by giving two  
glasses of water and induce vomiting by administering  
Syrup of Ipecac (follow manufacturer’s instructions), Seek  
medical attention. Never attempt to induce vomiting or  
give anything by mouth to a person who is unconscious.  
· IF TONER IS INHALED: Take person to an open area for  
fresh air. Seek medical attention.  
Where to Install Your Fax Machine  
Place your fax machine in a dust-free location away from  
direct sunlight.  
· Allow several inches on each side of the fax machine to  
ensure adequate ventilation.  
· IF TONER GETS IN THE EYES: Flush eyes with large  
quantities of cool water for 15 minutes, keeping eyelids  
open with fingers. Seek medical attention.  
· Make sure that both power and telephone outlets are  
available nearby.  
· Choose a location where the relative humidity is between  
20% and 80%, and where the temperature is between 50°F  
(10°C) and 92°F (32°C).  
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Unpacking  
Remove contents from the carton. Be sure that all the items  
listed below are included.  
If any items are missing, contact Oki Data immediately.  
!
Keep your packing materials and carton in case you  
need to ship or transport the unit.  
1 Fax Machine  
2 Toner cartridge  
3 Image drum (inside machine)  
4 Power cord  
5 Telephone line cord  
6 Document Stacker  
7 Documentation  
User’s Guide  
Feature Set Guide  
Warranty Information  
36  
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Setting Up Your Fax Machine  
2 Press the release buttons located on both sides of the copy  
1 Lift up on the document tray and swing it up and out of  
stacker. Lift up the stacker.  
the way.  
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3 Move aside the protective sheet and grasp the image drum  
5 Put the image drum cartridge back into place.  
cartridge, then lift it out.  
6 Press down at each end of the image drum cartridge to  
Caution: Do not touch the green drum surface!  
make sure it is installed correctly.  
!
4 Grasp the protective sheet and pull it out.  
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2 Unwrap the toner cartridge and gently shake it to  
distribute the toner. Then carefully peel the tape from the  
bottom of the toner cartridge.  
Installing the Toner Cartridge  
1 Lift out the toner well cover and discard.  
3 Holding the toner cartridge with the bottom down, insert  
the left side into the toner well, placing it under the tab  
(a).  
Warning: Be careful when handling the toner cartridge.  
!
!
Do not let toner spill onto your clothing or other porous  
materials. If you experience any problems with toner,  
see the Safety guides at the beginning of this section.  
Important: This machine will only operate using toner  
cartridges specified by OKI for this facsimile machine.  
The use of any other toner will result in the display of  
an operation error and in machine malfunction.  
a
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4 Lower the right side down into the toner well.  
6 Close the copy stacker and document tray. Make sure the  
cover is firmly closed.  
5 Push the lock lever in the direction of the arrow until it  
stops.  
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Attaching the Document Stacker  
Attach the document exit stacker on the back of the machine  
using the latching mechanism provided.  
Connecting to the Telephone Line  
1 Insert one end of the telephone cord into the LINE jack in  
the back of the machine.  
2 Insert the other end into your wall telephone jack.  
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Connecting Optional External Devices  
Handset  
Telephone  
Important: Any external telephone or answering  
If you purchased an external handset option with your fax  
machine, follow these instructions to install it.  
!
machine connected to your fax machine must be FCC  
(US) or CSA (Canada) approved.  
1 Plug in one end of the handset cord into the handset and  
the other end into the jack on the front of the cradle. Place  
the handset in the cradle.  
1 Insert one end of the telephone cord into the TEL jack on  
the back of the fax machine.  
2 Insert the other end into the jack in your external device.  
2 Insert the supplied telephone cord into the jack located on  
the back of the cradle.  
3 Insert the end of the cord into the TEL jack on the back of  
the fax machine.  
The two TEL jacks are provided to allow you to connect  
!
both an external handset and an answering machine.  
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Answering Machine  
Refer to “Connecting an External Telephone.”  
Connecting Power  
1 Plug the power cord into the back of the unit.  
You must have the TAD mode feature turned on for an  
!
answering machine to work with your fax machine. See  
“Setting Basic Features, Setting the Answering Mode.”  
Answering Machine and Telephone  
1 Connect your answering machine to your fax machine.  
2 Plug your external telephone’s cord into the telephone  
jack on your answering machine.  
You must have the TAD mode feature turned on for an  
!
answering machine to work with your fax machine. See  
“Setting Basic Features, Setting the Answering Mode.”  
2 Plug the other end into a grounded AC power outlet.  
3 Turn on the power switch.  
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1 Pull out the paper tray.  
Loading Paper  
Your fax machine can hold up to 250 sheets of standard-  
weight (20 lb. [75 g/m2]) paper in letter, legal, and A4 sizes.  
For best results, use paper specially made for laser printers or  
photocopiers.  
Load paper into the tray print side DOWN.  
!
If you are loading letterhead, place the paper print side  
down, with the letterhead near the handle part of the  
tray.  
2 Adjust the paper guides (a) to the width of your paper. Set  
the left guide all the way to the left. Set the right guide to  
the marker for the size you’re using.  
If you are receiving a document created on legal-size  
3 Lift up the paper length adjustment guide (b) and set it to  
the length of your paper. If using legal size paper, rotate  
the extension (c) at the back of the tray.  
!
!
paper, the document will be reduced to fit on letter size  
paper. The vertical length of the received page image is  
automatically reduced to fit on the paper loaded, down  
to 75% of the original length.  
c
Your fax machine is set at the factory to use letter size  
paper. To use a different paper size, change the 1’ST  
PAPER SIZE user function setting to match your new  
paper size.  
b
c
a
See “Setting Basic Features, Other Basic Parameters,  
Paper-Size Setting.”  
a
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4 Remove the paper from its wrapper. Note the “print side”  
notice printed on the label. Fan the paper.  
5 Load the paper into the paper tray, print side down.  
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Selecting Functions  
and Settings  
The display (a) and navigating keys (b) on the control panel  
simplify setting your machine’s functions.  
a
Press Menu/Exit (c) to access the menu.  
The machine functions are organized in a menu structure.  
Functions are shown in the display as you navigate through  
the menu, using the navigation keys. If a document is loaded,  
menu functions for sending documents are displayed first. If  
no document is loaded, other menu functions are displayed.  
b
c
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Navigating the Function Menu  
The menu is set up in a multilevel structure of functions,  
options, and settings. A function can include a number of  
options and settings.  
Primary Menu Functions  
Delayed TX  
Delayed Batch TX  
Priority TX  
For example, Polling TX/RX includes 2 options—Polling  
TX and Polling RX. Each of these options includes a number  
of possible settings.  
Confidential TX  
Relay Initiate TX  
Polling TX/RX  
Print From Memory  
Report Print  
Menu Structure  
Function  
Options  
Settings  
Location Program  
Setup  
Counter  
Printer Cleaning  
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Using the Help Key  
Using Step Access  
To see how the menu is organized, press HELP (1). Your  
machine prints Help and Function Lists, which provide  
instructions for accessing menu items. These are helpful  
when you are setting your machine’s features.  
To navigate through the various functions step by step, use  
the navigation keys:  
See “Help and Helpful Hints.”  
1
Press the MENU/EXIT key to activate the function menu  
mode and to exit the function menu mode and return to  
standby state.  
Setting Features  
There are two ways to navigate through the functions:  
Press SHIFT UP to move to the previous function or  
option  
StepAccess  
Press SHIFT DOWN  
move from the upper row to the lower row when data is  
entered in two rows.  
to move to the next function or to  
The step access method moves through the function menu  
step by step. It lets you see your choices at each level.  
SpeedAccess  
Press SHIFT LEFT  
to move the cursor to the left.  
to move to the previous function or  
If you know exactly what settings you want to change, the  
speed access method takes you directly to most points on  
the menu. Speed access numbers are only assigned to Set  
Up menu functions.  
Press SHIFT RIGHT ꢀ to move the cursor to the right.  
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Press ENTER to set an option.  
Speed Access Numbers  
There are seven types of speed access numbers.  
Press CLEAR to clear entered data.  
Clock Adjustment  
ID/Password Programming  
Machine Settings  
Dial Options  
Using Speed Access  
If a function has a speed access number, type in the number at  
the menu display prompt to access the function.  
Speed access numbers must be entered in two-digit format  
(for example, 00 or 99).  
Incoming Options  
Report Options  
A list of speed access numbers follows this section.  
Here is an example of using speed access.  
LAN Options  
The speed access numbers and their assigned functions are  
listed in the following sections.  
To access the Redial Tries function, you only need to press  
three keys.  
SpeedAccess Numbers (by Type)  
ClockAdjustment  
From the standby mode with no document loaded:  
1 Press Menu/Exit.  
00 Clock Adjustment  
ID/Password Programming  
01 TSI/CSI  
2 Press 4 key.  
3 Press 0 key.  
4 Redial Tries function appears.  
5 Enter the setting you want.  
02 Sender ID  
03 Personal Box  
04 Memory Password  
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Machine Settings  
10 Auto Answer Mode  
11 Monitor Volume  
12 Buzzer Volume  
13 User Language  
14 Remote Diagnosis  
15 TX Mode Default  
16 No Toner Memory Receive  
17 Memory Full Save  
18 Instant Dial  
Dial Options  
40 Redial Tries  
41 Redial Interval  
42 Auto Start  
43 Dial Tone Detect  
44 Busy Tone Detect  
45 MF/DP  
46 Pulse Dial Rate *  
47 Pulse Make Ratio *  
48 Pulse Dial Type *  
49 MF Tone Duration *  
50 PBX Line  
19 Restrict Access  
20 ECM Function  
21 Closed Network  
22 Toner Save  
51 Flash/Earth/Normal *  
52 Dial Prefix  
23 Sender ID Switch  
24 1st Paper Size  
* Settings for 46, 47, 48, 49, and 51 should only be  
changed by Authorized Service Technicians.  
25 2nd Paper Size  
This is active only when the second paper tray is  
installed.  
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Incoming Options  
60 Incoming Ring  
61 Remote Receive  
62 T/F Timer Program  
63 Continuous Tone  
64 PC/FAX Switch  
65 CNG Count  
LAN Options (for Internet Fax feature set)  
80 Auto Tray SW  
81 Paper Size Check  
82 LAN Print T.O.  
83 POP Interval  
84 DELET POP MSG.  
85 Time Between GMT  
86 Text Print  
66 Ring Response  
67 Distinctive Ring  
Report Options  
87 Header Print  
88 Coding Mode  
70 MCF (Single Loc.)  
71 MCF (Multiple Loc.)  
72 Message in MCF  
73 Error Report (MCF)  
89 EX.FINE MODE  
90 IFAX Sender ID  
91 DOMAIN Name  
92 MDN  
93 Network Setting  
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Setting Basic  
Features  
Setting the Language  
Setting the Date and Time  
1 Press Menu/Exit to enter the menu.  
Follow these instructions to set the date and time:  
2 Using the numeric keys (0-9), enter speed access number  
1 Press Menu/Exit to enter the menu.  
13.  
2 Using the numeric keys (0-9), enter speed access number  
3 Select the language you want to appear on the display  
00. The display shows:  
panel.  
4 Press Menu/Exit to return to standby mode.  
Setting Your Fax Machine’s ID  
3 Enter the current date (xx/xx/xxxx) and time (hh:mm)  
Fax machines must identify the sender (Sender ID) and the  
sender’s telephone number (TSI/CSI) on each page of every  
fax sent.  
using the numeric keys (0-9), press Enter.  
If invalid data is entered, the Enter key will not operate.  
Important: Programming this information into your fax  
!
!
machine is required by law in the United States.  
4 Press Menu/Exit to return to standby mode.  
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TSI/CSI  
This is the telephone number of your fax machine. This  
number is printed at the top of the faxes you send, and  
appears on the displays and reports of other fax machines you  
are communicating with. A TSI/CSI can be up to 20  
characters long.  
Setting the Answering Mode  
Procedure  
1 Press Menu/Exit to enter the menu.  
2 Input speed access no. 10 (Auto Answer).  
Sender ID  
3 Press ᮢ or ᮡ to select the desired mode, press Enter.  
4 Press Menu/Exit to return to standby mode.  
This is a descriptive title that identifies the sender—usually  
the location of your fax machine or the name of your  
company or office. It is printed at the top of every fax you  
send. You can enter up to 32 characters. The first 16  
characters will also be used as your Personal ID, which may  
appear on the displays or reports of other fax machines you  
are communicating with.  
Set the answering mode based on how you want your  
machine to answer calls and what telephone equipment is  
connected to it.  
Choose the mode that best fits your needs.  
Setting the TSI/CSI and Sender ID  
1 Press Menu/Exit to enter the menu.  
2 Input speed access number 02.  
3 Input up to 20 numbers and characters (0-9/Hyphen/  
Space/+), press Enter.  
4 Press Menu/Exit.  
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List of Modes  
When someone calls, your machine rings like a telephone.  
You can answer from an external telephone connected to  
your machine. If you pick up the hand set and hear fax  
machine tones, press the Start key to receive the fax. If you  
do not answer the phone and someone tries to send you a fax  
message, your machine will not accept it.  
·
·
·
·
·
·
·
Auto Receive Mode [FAX]  
Manual Receive Mode [TEL]  
Telephone/Fax Mode [T/F]  
Telephone Answering Device Mode [TAD]  
Memory Reception Mode [MEM]  
Forwarding Mode [FWD]  
Telephone/Fax Mode [T/F]  
Incoming calls are a mix of fax and telephone calls.  
To use this feature, you must have an external, optional  
handset or telephone connected to your fax machine.  
PC Fax Mode [PC]  
The display will show Lift Handset.  
Auto Receive Mode [FAX]  
In this mode, your machine detects whether the incoming call  
is a fax or a voice call. When the call is from another fax  
machine, your machine switches to fax mode and receives the  
message. When the call is a voice call, your machine rings  
like a telephone. If you do not answer, it switches back to fax  
mode to allow the calling party to manually send a fax.  
Your machine is connected to a telephone line reserved only  
for fax communication.  
This is the factory setting.  
Your machine assumes all incoming calls are fax messages  
and automatically receives all incoming fax messages.  
Manual Receive Mode [TEL]  
You use the same line for both fax and telephone calls and  
the majority of your incoming calls are telephone calls.  
Telephone Answering Device Mode [TAD]  
You have an external, optional answering machine  
connected to your fax machine.  
To use this feature, you must have an external, optional  
handset or telephone connected to your fax machine.  
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In this mode, your machine detects whether an incoming call  
is a fax or voice call. If it is a fax call, your machine receives  
the fax. If it is a voice call, your machine rings, then your  
answering machine activates. If you set the Remote Receive  
user function, the caller can send a fax at any time during or  
after the recorded message by using their keypad to enter the  
remote receive number you have programmed. This number  
activates fax reception. Add something like this to your  
answering machine message: “To send a fax now, press XX  
[the programmed number].”  
Forwarding Mode [FWD]  
All fax communications are received into memory, then  
forwarded to another telephone number.  
When set to this mode, the machine receives all fax  
communications into memory, and then automatically sends  
the messages to the telephone number programmed into the  
Call Forwarding function. This function displays only when  
a forwarding number has been programmed.  
PC Fax Mode [PC]  
See “Setting Basic Features, Dial and Incoming Call  
Parameter Settings, Incoming Call Parameters.”  
This mode is available only if an optional MFP Kit is  
!
installed.  
Memory Reception Mode [MEM]  
Received data is not printed but is stored into memory, even  
if there is fax paper on which to print.  
Incoming faxes are stored on you computer’s hard disk  
instead of printing immediately.  
This mode is only available when the machine is connected  
to a personal computer via optional multifunction product  
(MFP) software. When activated, the machine forwards the  
call directly to the computer. This lets you work with faxes  
on your computer using the software included with the MFP  
option.  
Use the Print Operation function to print out data stored in  
memory during Memory Reception mode. You can set a  
password (USER PROGRAMMING under MEM.  
PASSWORD PRG) to disable the Memory Reception mode.  
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Dial and Incoming Call Parameter  
Settings  
Available settings are from 0 to 10 tries.  
These settings allow you to control the way your machine  
dials telephone numbers and receives incoming calls. Setting  
these functions before beginning use of your machine will  
make your fax communications more efficient.  
3 tries is the default setting.  
Redial Interval  
Speed access no. 41.  
Setting Dial and Incoming Call Parameters  
1 Press Menu/Exit to enter the menu.  
The function controls how long your machine waits between  
each automatic redial attempt.  
2 Input the speed access number for the dial or incoming  
Available settings are from 1 to 6 minutes.  
call parameter you want to change.  
The default setting is 3 minutes between dialing attempts.  
3 Use ᮢ or ᮡ to select the desired setting, Press Enter.  
Auto Start  
4 Press Menu/Exit to return to standby mode.  
Speed Access no. 42.  
Dial Parameter Settings  
With this function set to ON, the machine automatically  
begins dialing as soon as a location is selected by pressing a  
One-Touch key or by entering another Speed Dial number.  
There is no need to press the Start key.  
Redial Tries  
Speed access no. 40.  
This function controls how many times your machine  
automatically redials a number that is busy or does not  
answer.  
Available settings are ON and OFF.  
ON is the default setting.  
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Dial Tone Detect  
Speed access no. 43  
Tone (MF) Duration  
Speed access no.49  
This function allows your machine to wait for and detect a  
dial tone before dialing. Set to ON, a dial tone must be  
detected.  
If the machine is set to the MF dialing method, this function  
controls the duration of the tones used for dialing.  
Tone duration varies by country.  
Available settings are 75, 85, and 100 ms.  
100 ms is the default setting.  
Available settings are ON and OFF.  
ON is the default setting.  
Busy Tone Detect  
Speed access no. 44  
PBX LINE  
Speed access no. 50  
This function allows your machine to detect a busy tone  
when sending a fax.  
This function must be ON if your machine is connected to a  
PBX. Once this function has been turned on and the access  
digit function has been programmed, your machine  
recognizes the access digit you use in your PBX to get an  
outside line.  
Available settings are ON and OFF.  
ON is the default setting.  
Tone/Pulse (MF/DP)  
Available settings are on and OFF.  
Speed access no. 45  
OFF is the default setting.  
This function controls which method your machine uses for  
dialing.  
To change this setting, see “Setting Basic Features,  
Connecting to a PBX.”  
DP: dial pulse dialing, which uses monotone pulses to dial a  
number like a rotary telephone,  
MF: multi-frequency dialing (touch tone), which uses  
different tones to dial a number.  
MF is the default setting.  
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If the function is set to OFF, the machine does not emit a  
ringing sound during incoming calls.  
FLASH/EARTH/NORMAL  
Speed access no. 51  
If the function is set to ON, the machine emits a ringing  
sound when the machine is set to TEL (manual receive mode)  
or Ring Response is set to 20 sec (except 1 ring). When set to  
DRC, the machine emits a ringing sound for each incoming  
call with the same tone even if the Distinctive Ring  
parameter is set to ON.  
This function sets the type of PBX line your machine is  
connected to (if your machine is connected to a PBX).  
Available settings are NORMAL (N), flash (F) and earth (E).  
NORMAL (N) is the default setting.  
DIAL PREFIX  
Speed access no. 52  
Available settings are ON, OFF and DRC.  
ON is the default setting.  
If your machine is connected to a PBX, use this function to  
tell your machine what access number is used to obtain an  
outside line from your PBX. You can enter up to 4 digits.  
Remote Receive  
Speed access no. 61  
Available settings are ON and OFF.  
This function allows switching from telephone to fax mode  
to receive an incoming fax. Use the keypad on the optional  
handset or external telephone to enter the remote receive  
number programmed into the machine.  
OFF is the default setting.  
To change this setting, see “Setting Basic Features,  
Connecting to a PBX.”  
Available settings are: OFF, 00, 11, 22, 33, 44, 55, 66, 77, 88,  
99, ** or ##.  
Incoming Call Parameters  
OFF is the default setting.  
Incoming Ring  
Speed access no. 60  
This function offers a soft ringing sound through the  
machine’s built-in speaker when a call is received.  
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Continuous Tone  
Speed Access no. 63  
Other Basic Parameters  
When this function is set to ON, a completion tone is emitted  
at the end of receiving a fax. Pressing the Stop key turns off  
the tone.  
Monitor Volume  
Speed Access no. 11  
The machine is equipped with a speaker for monitoring  
operations. This function provides a 5-level audio  
adjustment of the speaker.  
Available settings are ON and OFF.  
OFF is the default setting.  
Available settings are OFF, Low, Mid, High-Mid, High.  
PC/FAX Switch  
Speed Access no. 64  
Mid is the default setting.  
When set to ON, the machine automatically switches to FAX  
when fax reception by a connected personal computer is not  
possible. Fax reception is disabled when the PC/FAX switch  
is set to OFF.  
Buzzer Volume  
Speed Access no. 12  
The machine is equipped with a buzzer that sounds when a  
fax communication ends or, if an external telephone is  
connected, when the receiver is not properly returned to its  
cradle after use.  
Available settings are ON and OFF.  
ON is the default setting.  
Available settings are Low, Middle and High.  
This parameter is available only if an optional MFP Kit  
is installed.  
Middle is the default setting.  
!
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User Language  
Speed Access no. 13  
Connecting to a PBX  
Private Branch Exchanges (PBXs) are private telephone  
systems used to route calls internally (for example, in a  
company). When dialing a telephone number, if a prefix  
(access) number is required to open an outside line, the line is  
connected to a PBX. If your machine is connected to a PBX,  
please make the following changes to enable the machine to  
recognize the prefix digits in the telephone numbers used to  
obtain access to the outside line. After dialing the prefix  
digits, the machine waits until the outside line is available  
before dialing the rest of the number.  
Your machine has two languages installed—English and  
Spanish or French, depending on where you purchased it.  
The language programmed is used to display messages on the  
control panel as to well as to print reports.  
Available settings are English, Spanish, or French.  
English is the default setting.  
Paper-Size Setting  
The machine can support two different paper settings (when  
the 2nd-Tray option is installed).  
Service assistance may be required to make changes in  
1’ST Paper Size  
!
some countries.  
Some PBX systems may require additional adjustments  
to the machine.  
If there are any problems with fax communications  
after changing parameters, please contact the nearest  
dealership for assistance.  
Speed Access no. 24  
Sets the size of the paper loaded in the standard  
(built-in) paper tray. Default setting is Letter.  
2’ND Paper Size*  
Speed Access no. 25  
Sets the size of the paper loaded in the second  
(optional) paper tray. Default setting is Letter.  
* This setting is only available when the second tray  
is installed.  
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Entering a PBX Dial Prefix  
1 Press Menu/Exit to enter Menu.  
Clearing the PBX Dial Prefix  
1 Press Menu/Exit to enter Menu.  
2 Input speed access no. 50 (PBX Line), wait.  
2 Input speed access no. 50 (PBX Line), wait.  
3 Press ᮡ or ᮢ to select OFF setting, press Enter.  
4 Press Menu/Exit to return to standby mode.  
3 Press ᮡ or ᮢ to select ON or OFF setting, press Enter.  
4 Press ᮢ until you reach Dial Prefix, press Enter*.  
5 Input the digit(s) normally dialed to obtain an outside line  
from the PBX, press Enter.  
6 Press Menu/Exit to return to standby mode.  
* Dial Prefix can also be accessed from the main menu by  
entering its speed access code 52.  
Remember that all outside telephone numbers  
!
programmed into the machine must begin with the dial  
prefix of the PBX.  
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Programming Speed  
Dial Numbers  
This section describes programming fax numbers only.  
If the Internet Fax feature set is installed in your  
OKIFAX, see the Feature Set Guide for information on  
programming e-mail addresses.  
Each fax number that you enter or program into your  
machine can be up to 40 digits long. If you need to dial  
a number with more digits, use the chain dial feature.  
For more information on chain dialing, refer to  
!
!
“Programming Speed Dial Numbers, Chain Dialing.”  
One-Touch Speed Dials  
For quick and easy faxing operations, you can store up to 40  
(Model 5750) or 80 (Model 5950) telephone numbers in the  
machine’s memory and send documents to a fax number by  
pressing a single key.  
You can program (save) frequently dialed numbers into your  
machine. This way, you enter the full number once, and  
access the number with one or a few keystrokes thereafter.  
A total of 140 spaces (Model 5750) or 230 spaces (Model  
5950) are available for programming numbers.  
there are four types of spaces:.  
·
·
·
·
One-Touch Speed Dial  
2-Digit Speed Dial  
3-Digit Speed Dial  
Group Dial  
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Your fax machine is equipped with 40 one-touch keys  
(Model 5950 is equipped with a second hidden panel for a  
total of 80 keys). Two 40-digit numbers can be programmed  
to each one-touch key, a primary number and an alternative  
number that is used if the primary number is busy or goes  
unanswered. You can also enter a 15 character location ID  
(name) for each key.  
The One Touch Sheet(s) provide space for Speed Dial  
numbers 1 through 40 (Model 5750) or 1 through 80  
(Model 5950). For for higher Speed Dial numbers,  
program the number(s) and print the Telephone  
Directory. For more information, see “Reports,  
Telephone Directory.”  
!
Group Faxing  
If the Internet Fax feature set is installed, you can  
Speed dial numbers can be grouped together so you can  
quickly fax a document to multiple locations with one key  
touch.  
!
program e-mail addresses into One-Touch keys 1 to 40.  
See the Feature Set Guide for details.  
For more information on group faxing, refer to “Sending a  
Fax to Multiple Locations, Group Faxing.”  
2- or 3-Digit Speed Dials  
In addition to one-touch speed faxing, you can program an  
additional 100 (Model 5750)/150 (Model 5950) numbers for  
2- or 3-digit entry faxing.  
Programming One-Touch and 2- or 3-  
Digit Speed Dial Numbers  
2-Digit Speed Dial Numbers are the remaining spaces up to  
99.  
To program your speed dial numbers, follow these  
instructions.  
They are called two-digit because you access them by  
entering their two-digit space designation.  
Programming speed dial numbers has two steps.  
3-Digit Speed Dial Numbers are spaces 100 to 140 (Model  
5750) or 230 (Model 5950).  
·
·
collecting the information  
programming the information  
They are called three-digit because you access them by  
entering their three-digit space designation.  
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Collect Information  
The default setting is 33.6 K.  
Gather the following information for each Speed Dial number  
you want to store:  
If the machine you are communicating with is an older fax  
machine, and you are having problems communicating with  
it, try adjusting the speed to a lower setting.  
· Name  
· Primary Telephone Number (LOC#)  
· Alternate Telephone Number (ALT#)  
· Communications Speed  
· Echo Protection State  
Echo Protection State  
The available settings are ON or OFF.  
The default setting is OFF.  
If you are experiencing problems communicating with a  
remote location in a very noisy telephone area, or with an  
overseas location, set Echo Protection to ON for the one-  
touch key assigned to that location.  
Name  
Use letters, numbers, and symbols, in any combination, for  
the name.  
The name can be up to 15 characters long.  
Primary Telephone Number (LOC#)  
This is the main number.  
Program the Information  
To enter the information for each speed dial number, use one  
of the following input methods.  
The main number can be up to 40 characters long.  
Alternate Telephone Number (ALT#)  
· Other Keys  
· Numeric Keypad  
· One-Touch Keypad  
If the main number is busy or does not answer, the machine  
automatically dials this alternate number.  
Other Keys  
The alternate number can be up to 40 characters long.  
These keys are used in the programming process.  
Communications Speed  
They include Menu/Exit, Shift keys, Enter, and Capital  
(CAPS).  
The available settings are 33.6 K, 28.8 K, 14.4 K, 9.6 K, and  
4.8 K.  
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Numeric Keypad  
0-9/*/#: Use these keys to enter numbers  
Caps Key (One-Touch key #31): Use this key to switch  
between uppercase and lowercase when entering  
alphanumeric characters.  
Unique Key: Use this key to enter a variety of unique  
characters.  
Unique Key (One Touch key #20): Use the same as the  
“0” of the numeric keypad. Also used to enter:  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·  
- l  
Internet characters: @ “ _ %  
- l  
Internet characters: @ “ _%  
- l  
The functions as a tilde (~) symbol.  
- l  
The functions as a tilde symbol.  
Umlaut characters: Ä ß Ñ Ö Ü  
Umlaut characters: Ä ß Ñ Ö Ü  
Norwegian characters: Æ Å Ø æ å ø  
Norwegian characters: Æ Å Ø æ å ø  
Hyphen Key: Use this key as the “- ” character when  
programming ID, PBX, public line, or international  
numbers.  
Pause Key (One-Touch key #40): Use this key to enter  
automatic 3 second pauses in dialing. For example, use  
this key to tell the machine to wait for an outside or  
international line to open. Pauses in a telephone number  
dialing sequence are indicated by a “P.”  
Clear Key: use this key to cancel ID, telephone number  
and programming entries.  
Space Key (One Touch key #36): Use this key to enter  
spaces when programming. Unlike the Pause key, spaces  
provide easier reading only and have no effect on  
dialing.  
One-Touch Keypad  
The One-Touch keypad is arranged like a standard keyboard  
for quick touch typing of names, Sender and Location ID.  
Alphabet Keys: (#1-27, except #20) Use these keys for  
easy entry of alphabetic characters.  
Del Key: (One-Touch key #30): Use this key to delete  
characters at the position of the cursor in the display  
panel when entering, ID, telephone numbers or  
programming functions.  
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See next page.  
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3-Digit Speed Dial Numbers are spaces 100 to 140  
(Model 5750) or 230 (Model 5950).  
Programming a Speed Dial  
Print the Telephone Directory before you begin  
5
6
7
Input the telephone number (LOC #), press Enter.  
!
programming. This provides a reference of the speed  
dial numbers already programmed.  
Input a name if desired (up to 15 characters), press Enter.  
Input alternate telephone number (ALT#) if desired, press  
Enter.  
See “Reports, Telephone Directory.”  
Be sure to write the name for any Speed Dial numbers  
you program on the One Touch Sheet(s).  
8
9
Select Communication Speed, press Enter.  
Select On or Off for Echo Protection, press Enter.  
The One Touch Sheet(s) provide space for Speed Dial  
numbers 1 through 40 (Model 5750) or 1 through 80  
(Model 5950). For higher Speed Dial numbers,  
program the number(s) and print the Telephone  
Directory. For more information, see “Reports,  
Telephone Directory.”  
10 Repeat the above process from Step 3 until you have  
finished programming.  
11 Press Menu/Exit to return the machine to standby mode.  
12 When finished with the programming of One-Touch  
keys, lift off the plastic cover. Use a pencil to write the  
name of the One-Touch key you have programmed.  
1
2
3
4
Press Menu/Exit to enter the menu.  
Print the Telephone Directory when you finish  
programming. This provides a reference of the speed  
dial numbers already programmed.  
Press ᮢ to select Location Program, press Enter.  
The cursor will be at Speed Dial. Press Enter.  
!
Input the speed dial number you want to program, then  
press Enter.  
See “Reports, Telephone Directory.”  
Be sure to write the name for any Speed Dial numbers  
you program on the One-Touch Sheet(s).  
One-Touch Speed Dial Numbers are spaces 01 to 40  
(Model 5750) or 80 (Model 5950).  
2-Digit Speed Dial Numbers are the remaining spaces  
up to 99.  
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Clearing a Speed Dial  
Using Clear  
Print the Telephone Directory before you begin  
!
clearing. See “Reports, Telephone Directory.”  
This provides a reference of the speed dial numbers  
already programmed.  
1
2
3
4
Press Menu/Exit to enter the menu.  
Press ᮢ to select Location Program, press Enter.  
The cursor will be at Speed Dial. Press Enter.  
There are three ways to clear a speed dial number.  
Select the speed dial number to be deleted (One Touch,  
2-digit, 3-digit).  
· Programming new information as a replacement to the  
existing speed dial information.  
· Using DEL to erase the existing speed dial information.  
· Using Clear  
To program new information, refer to “Programming Speed  
Dial Numbers.”  
5
6
7
Press Clear.  
Press Enter.  
Press Menu/Exit to return the machine to standby mode.  
To use DEL, refer to “Programming Speed Dial Numbers.”  
When the existing number is displayed, use DEL key to erase  
the information.  
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Basic Faxing  
Overview  
Document Guidelines  
Single Page Specifications  
Also see “Basic Faxing, Document Guidelines, General.”  
Width  
General  
Minimum 5.8 inches (148 millimeters)  
Maximum 8.5 inches (216 millimeters)  
Length  
· Try to use good quality documents for your fax  
transmission. Documents that work best are typed or  
written with a black felt-tip pen on white (or light) paper.  
· Do not send documents that are not rectangular.  
· Never use documents that have wet or sticky surfaces,  
wrinkles, staples, or paper clips.  
· Your machine can transmit documents with normal wear  
(staple holes, letter folds and minor corner folds).  
· If you are not sure how a document will fax, first make a  
copy on your machine. Load the document (face down)  
and press the Copy.  
Minimum: 5 inches (128 millimeters)  
Maximum: 14 inches (356 millimeters)  
Paper Weight  
Minimum 13 pounds (50 g/m²)  
Maximum 28 pounds (105 g/m²)  
Paper Thickness  
· If your documents are heavily bent, creased or torn, make  
a copy on a photocopier and send the copy instead.  
Minimum 0.002 inches (0.06 millimeters)  
Maximum 0.006 inches (0.15 millimeters)  
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Multiple Page Specifications  
Also see “Basic Faxing, Document Guidelines, General.”  
Loading Documents  
To prevent paper jams and problems during operation:  
For very heavy paper, load and send pages individually.  
Width  
· Stack your documents neatly  
· Align document edges before loading  
· Don’t load different size documents at the same time  
Minimum 5.8 inches (148 millimeters)  
Maximum 8.5 inches (216 millimeters)  
Length  
You can load and prepare to transmit a document while  
!
your machine is still sending or receiving another  
message (as long as the document feeder is clear).  
Minimum: 5 inches (128 millimeters)  
Maximum: 14 inches (356 millimeters)  
Paper Weight  
This is called Dual Access.  
To do this, load the document, select your location and  
press the Start key. Your document will be sent when the  
current communication ends.  
Minimum 13 pounds (50 g/m²)  
Maximum 28 pounds (105 g/m²)  
Paper Thickness  
1
Adjust the document guides (1) to the width of the paper  
you are using.  
Minimum 0.003 inches (0.08 millimeters)  
Maximum 0.005 inches (0.13 millimeters)  
Capacity  
50 sheets of standard paper, 20 pound (80 g/m²)  
1
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2
Neatly stack your documents, then insert them face down  
into the document feeder. Adjust the document guides  
for a snug fit.  
Resolution  
· For normal office documents, use STD (standard)  
resolution (default).  
· For documents with small type or other fine details, use  
FINE or EX.FINE resolution.  
· For documents with photos or many shades of gray, use  
PHOTO resolution.  
Contrast  
· For documents with normal contrast (default setting), use  
NORMAL contrast.  
· For documents that are too light, use LIGHT contrast.  
· For documents that are too dark, use DARK contrast.  
3
4
The machine grips the documents, and pulls in the  
bottom page.  
Sending a Fax  
If necessary, use the Resolution and Type of Original  
keys for the best possible quality.  
You may send a fax to a single location or to multiple  
locations.  
This section describes faxing to a single location.  
There are two ways to send one fax to multiple locations  
using one fax session: group fax or broadcast fax. See  
“Sending a Fax to Multiple Locations.”  
5
Your documents are now ready for faxing or copying.  
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Procedure  
3
4
Press the Enter Key. Wait.  
1
2
Load your documents.  
The document will begin faxing.  
Select the entry method, referring to the instructions in  
the following sections.  
Entry methods are:  
·
·
·
·
·
One-Touch  
2- or 3-Digit Speed Dial  
Search  
Using the Search Function  
1
2
3
4
Press the Speed Dial/Search key. The display will show  
ENTER 1’ST CHAR.  
Numeric Keypad  
External Telephone  
Using the One-Touch key, enter the first letter of the  
name of the location you want to transmit to.  
Using a One-Touch Speed Dial Key  
Press the One-Touch key you have programmed.  
Repeatedly press ᮢ to scroll through the list of location  
IDs beginning with the selected letter.  
When the correct location is found, press the Start key to  
begin faxing.  
Using 2- or 3-digit Speed Dial  
1
Press the Speed Dial/Search key.  
2
Enter the Speed Dial number (2 or 3-digit) using the  
numeric keypad.  
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Using the Numeric Keypad  
Rejecting Unsolicited Fax Messages  
1
Dial as you would on a normal telephone.  
2
If you make a mistake, press the DEL key to back up one  
space, then enter the correct number.  
Closed Network  
Speed Access 21  
3
Press the Start key.  
If closed network is on, your machine will ONLY accept faxes  
from numbers programmed as Speed Dial Numbers.  
This keeps out unwanted faxes (such as advertising).  
You can also set your machine to send faxes to ONLY the  
numbers programmed as Speed Dial Numbers.  
The Closed Network settings are:  
Using An External Telephone  
· Limited reception (RX)  
· Limited transmission and reception (TX/RX)  
· No limitations (OFF). This is the default setting.  
To use this feature, you must have an external, optional  
handset or telephone connected to your fax machine.  
1
Pick up the receiver and dial the number. If the receiving  
machine is in automatic reception mode, a high-pitched  
tone will be heard.  
If Closed Network is set to TX/RX or RX, your machine  
!
will ONLY accept faxes from numbers programmed as  
Speed Dial Numbers.  
2
3
If someone answers, request that they press the Start key  
on their machine.  
Any numbers NOT programmed as Speed Dials will be  
rejected by the fax machine.  
You (the sender) will also need to press the Start key on  
your machine.  
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Setting a Closed Network  
Display Messages  
1
2
3
Press Menu/Exit to enter the menu.  
Here are some of the messages you may see during a typical  
fax transmission.  
Input speed access number 21 (Closed Network); wait.  
When Closed Network displays, press ᮢ or ᮡ to select  
a setting, press Enter.  
(location)  
4
Press Menu/Exit to return to standby mode.  
The remote location’s Personal ID, TSI/CSI, Location ID or  
the telephone number you entered will identify the location  
during transmission.  
Power Failures  
A battery in your fax machine prevents the loss of data stored  
in memory at the time of a power outage.  
CALLING  
The line is ringing.  
Typical memory-backup time with a fully charged battery is  
72 hours.  
SENDING  
If data is in memory when power is restored, the machine  
continues operations from the point when power was lost.  
The machine is transmitting a fax.  
If the data in memory is lost when power is restored, the  
Power Outage Report prints.  
RESULT – OK  
The fax was sent successfully.  
Power Outage Report  
COMMUN. ERROR  
Use this report to determine which received messages you  
may have lost, and which transmissions you may have to  
resend.  
If you see this or another error message, a problem occurred  
during the communication. Try resending the fax. For more  
information, see “Problem Solving.”  
For more information, refer to “Basic Faxing, Receiving  
Messages to Memory.”  
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Basic Faxing Situations  
Stopping a Transmission  
Real-Time Dialing  
To stop a transmission while it is in progress:  
Occasionally you may want to dial numbers in real time, one  
digit at a time. Press the Hook key on your control panel to  
open a telephone line, you will hear a dial tone. Enter the  
number. If an external telephone is connected to your  
machine, you can dial in real time by picking up the handset.  
1
Press the Stop key twice.  
The display shows STOPPED.  
2
If documents are stuck partway through the document  
feeder, you may see a RELOAD DOCUMENTmessage on  
the display. Press the Stop key again. The machine feeds  
the document the rest of the way through the document  
feeder.  
Redialing  
If a line is busy, or there is no answer, the machine waits and  
then automatically redials the number. Also, if the machine is  
transmitting from memory and a communication error occurs,  
it automatically redials the number and sends the fax again.  
You can redial a number at any time by pressing the Redial  
key.  
Receiving Faxes Manually  
If your machine is set to the manual receive (TEL) mode,  
follow the instructions below to receive faxes. You need to  
have an optional handset installed, or an external handset  
connected.  
Confirming Results  
After transmission, press the Enter key once (with no  
documents loaded). A message displays on the control panel,  
confirming your transmission.  
1
When your telephone or fax machine rings, pick up the  
handset. If a person is on the line, carry on your  
conversation.  
To print the Message Confirmation Report (MCF), press the  
Enter key a second time.  
See “Reports, Message Confirmation Report.”  
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2
3
If a signal from a remote fax machine is heard, or if a  
person wishes to fax you a document after a  
conversation, press the Start key.  
· If user function 16:NO TONER MEM.RX is set to OFF  
(default setting), and the print quality is still legible, you  
can continue to use the toner cartridge without replacing  
it. When the print quality is not legible, replace the toner.  
· If User Function 16:NO TONER MEM RX is set to ON,  
your machine automatically receives and stores messages  
in its memory when toner is low. The message MSG. IN  
MEMORY appears on the display.  
When the RECEIVING message appears on the display,  
hang up the handset. The machine will emit a tone  
following disconnection, telling you that the  
transmission was successful.  
For more information, see “Basic Faxing, Receiving  
Messages to Memory.”  
No Paper Reception  
If your machine runs out of paper:  
· A NO PAPER, REPLACE PAPER message appears on the  
display.  
Receiving Faxes to Memory  
· The machine continues to receive faxes in memory.  
· Any messages received in memory are printed when the  
paper is replaced.  
For more information, see “Basic Faxing, Receiving  
Messages to Memory.”  
When your machine is set to Memory Reception Mode  
(MEM), it receives data into memory without printing and  
displays MSG. IN MEMORY.  
See “Setting Basic Features, Setting the Answering Mode,  
Memory Reception Mode.”  
No Toner Reception  
When your machine is running low on toner it displays  
TONER LOW, REPLACE TONER CART.  
You may want to set your machine for memory reception if  
you receive faxes containing confidential information.  
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A battery in your fax machine prevents the loss of data  
stored in memory at the time of a power outage.  
When Are Faxes Received to Memory?  
Your machine receives messages into memory if:  
Typical memory-backup time with a fully charged battery is  
72 hours.  
· you set (program) the machine to receive messages to  
memory  
· the machine runs out of paper  
· the machine runs out of toner  
If data is in memory when power is restored, the machine  
continues operations from the point when power was lost.  
If the data in memory is lost when power is restored, the  
Power Outage Report prints.  
When Are Memory Messages Printed?  
When messages are received into memory, they will print  
when  
Active Memory Files Report  
This report provides a list of all messages stored in your  
machine’s memory, including documents waiting for  
transmission and documents which have been received and  
not yet printed. Information provided on this report  
includes:  
· paper is replaced, if the machine ran out of paper  
· you request them, if the machine is set to receive  
messages to memory  
· when the machine is switched from Memory Reception  
Mode to Auto Receive Mode  
· The date and time at which the message was scanned into  
memory for transmission.  
· The name or telephone number of the machine you were  
communicating with.  
Memory Message Limitations  
The amount of memory installed in your machine  
determines how many messages may be stored.  
· The communication mode used for each transmission or  
reception.  
· The number of pages.  
You always know how much memory is available to you.  
The amount of available memory is shown on the display  
panel. This amount varies, depending on what has already  
been entered into memory.  
· The result.  
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Canceling Messages Stored in Memory  
Printing the Active Memory Files Report  
1
2
3
Press Menu/Exit to enter the menu.  
Erasing Messages Received in Memory Without  
Printing Them  
Pressᮡ to select Report Print, press Enter.  
Press ᮢ orᮡ until the report you want appears on the  
1
2
3
4
5
Press Menu/Exit to enter Menu.  
display. Press Enter.  
Press ᮢ to select Print from Memory, press Enter.  
Press ᮢ to select Print Memory Msg., press Enter.  
MSG. IN MEMORY, PRINTING displays.  
4
Print all the reports you want, then press Menu/Exit to  
return to standby mode.  
Printing Messages Stored in Memory  
To erase the message instead of printing it, press the Stop  
1
2
3
Press Menu/Exit to enter Menu.  
key.  
Press ᮢ to select Print from Memory, press Enter.  
Press ᮢ to select Print Memory Msg., press Enter.  
6
7
8
The display shows PRINT MEMORY MSG. MEMORY  
CANCEL?  
Press the ꢁ to erase the message from your machine’s  
memory.  
If a memory reception password has been set, enter the  
!
4-digit password. Press Enter.  
Press Enter when done.  
4
All data in memory is printed.  
If you switch to Auto Receive Mode, disabling Memory  
Reception Mode , all messages stored in memory are  
printed out.  
!
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Dual Access applies  
Messages in Memory and Power Losses  
A battery in your fax machine prevents the loss of data stored  
in memory at the time of a power outage.  
•
•
•
while making a copy  
while sending a fax  
while receiving a fax  
Typical memory-backup time with a fully charged battery is  
72 hours.  
What You Can Do While Making Copies  
While your fax machine is making copies, you can:  
If data is in memory when power is restored, the machine  
continues operations from the point when power was lost.  
1
Continue to receive faxes while copies are printing, if  
your machine is set to receive faxes into memory.  
If the data in memory is lost when power is restored, the  
Power Outage Report prints.  
What You Can Do While Sending a Fax  
After your fax machine has finished scanning a document  
into memory and while it is transmitting from memory, you  
can:  
Power Outage Report  
Use this report to determine which received messages you  
may have lost, and which transmissions you may have to  
resend.  
1
2
Make copies.  
Dual Access  
Load another document and prepare it for transmission.  
You can continue to load documents as long as memory  
is available in your machine. When the first transmission  
is complete, the next fax is automatically sent.  
Your fax machine’s dual access feature allows you to load  
and prepare to transmit a document while it is receiving or  
sending another fax from memory. This feature increases your  
productivity and reduces the time you spend waiting for  
other operations to finish.  
3
Enter the fax number before loading a document.  
Why is this important?  
Documents are placed FACE DOWN on the feeder of  
your machine.  
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If the only record of the fax number you are dialing is  
printed on the document being sent, it can be difficult to  
remember the number. Entering the number before  
loading the document allows you to see the number  
when keying. Once the number is entered, place the  
document (face down) on the feeder.  
If the only record of the fax number you are dialing is  
printed on the document being sent, it can be difficult to  
remember the number. Entering the number before  
loading the document allows you to see the number  
when keying. Once the number is entered, place the  
document (face down) on the feeder.  
For situations 2 and 3, TX Prep Activated displays for  
2-3 seconds. Do not attempt to load documents during  
this short time!  
For situations 1 and 3, TX Prep Activated displays for  
2-3 seconds. Do not attempt to load documents during  
this short time!  
!
!
Making Copies  
What You Can Do While Receiving a Fax  
While your machine is receiving a fax, you can:  
Your machine can be used as a convenience copy machine.  
It can produce up to 99 copies at one time.  
There are two copy stacker capacities.  
1
Load another document and prepare it for transmission.  
You can continue to load documents as long as memory  
is available. When the first transmission is complete, the  
next fax you have loaded is automatically sent.  
· 250 sheets for face-down copies  
· 10 sheets for face-up copies  
Documents fed through the automatic document feeder print  
2
3
Continue to receive faxes while earlier received  
messages are printing, if your machine is set to receive  
faxes into memory.  
at 600 dpi.  
Paper used for copying has two possible paper sources.  
Enter the fax number before loading a document.  
Why is this important?  
· paper tray  
· manual paper feeder  
Documents are placed FACE DOWN on the feeder of  
your machine.  
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2
Fold down the manual paper feeder tray.  
To Make Copies  
1
Load the document(s) in the document tray.  
2
3
Press Copy. The display shows Number of Copies.  
3
Insert a sheet of paper (face up) on the tray and push into  
the slot until the machine grabs hold of the paper.  
If only one copy is required, wait. The machine begins  
copying.  
4
5
To make multiple copies, enter the number of copies you  
want. Use the numeric keypad.  
Press Copy again. The machine begins making copies.  
Manual Paper Feeder  
Use the manual paper feeder to make a copy on paper  
different from the paper loaded in the paper tray.  
1
Load the document in the document tray.  
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4 Press Copy.  
If you are making more than one copy, feed paper  
continuously one sheet at a time.  
You can use the “face up” position only when  
·
·
copying  
!
using PC Print (MFP option)  
Face Up Stacking/Face Down Stacking  
If the lever is set for face up, faxing is disabled.  
!
The machine can process copies in two ways: stacked with  
printed side up or with print side down. The position of the  
lever located on the side of the machine, above the power  
switch, determines how the copies are stacked.  
1
2
In the upper position, copies exit the machine face down.  
In the lower position, copies exit face up.  
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Sending a Fax to  
Overview  
Multiple Locations  
The group is a collection of fax numbers to which you  
regularly or repeatedly send communications. This set of  
numbers is saved (programmed) into the machine.  
Group vs. Broadcast  
Individual destination numbers included as part of the  
There are two ways to send one fax to multiple locations  
using one fax session.  
!
group fax may be saved (programmed) into your fax  
machine as One-Touch or 2- or 3–digit Speed Dial  
numbers. The Group (a collection of individual  
destination numbers) can be saved.  
· Group  
· Broadcast  
Individual destination numbers included as part of  
Broadcast Fax  
!
either method may be saved (programmed) into your fax  
machine as One-Touch or 2- or 3–digit Speed Dial  
numbers. These saved (programmed) numbers must  
exist before sending a fax.  
A broadcast fax is a fax sent to several locations.  
A broadcast fax is a one-time event (not meant to be  
repeated).  
The broadcast (a collection of destination numbers) is not  
saved (programmed) into the machine.  
See “Programming Speed Dial Numbers.”  
Group Fax  
A group fax is a fax sent to several locations.  
A group fax is meant to be repeated.  
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Individual destination numbers included as part of the  
broadcast fax may be saved (programmed) into your fax  
machine as One-Touch or 2- or 3–digit Speed Dial  
numbers. The Broadcast (a collection of individual  
destination numbers) cannot be saved.  
Programming a Group  
!
The locations you use to create a group MUST BE  
!
programmed as One-Touch, 2-digit, or 3-digit Speed  
Dials before you create a group. Refer to  
“Programming Speed Dial Numbers.”  
Group Faxing  
Print the Group Directory Report before programming  
a Group. This report is a reference of group numbers  
already programmed. See “Reports, Group  
Directories.”  
What is a Group Fax?  
If you often send a fax to many fixed locations, setting up  
these locations as a group will save time.  
1 Press Menu/Exit to enter the Menu.  
A group fax is a fax sent to several locations.  
A group fax is meant to be repeated.  
2 Press ᮢ to select Location Program, press Enter.  
3 The cursor will be at Speed Dial, Press ᮢ to select Group,  
The group (a collection of destination numbers [where the  
fax is going to] IS saved (programmed) into the machine.  
press Enter.  
4 Input a group dial number (from 1-20), press Enter.  
You can create up to 20 different groups of telephone  
numbers.  
5 Enter locations by pressing either a One-Touch key or the  
Speed Dial number. Press Enter. Continue until all  
locations are entered. Press Start.  
Each group may have a maximum of 230 locations.  
Each group is listed by a group dial number.  
6 Enter a Group ID (name), then press Enter.  
Each group can be assigned a name (Group ID) for alphabetic  
searches.  
7 Press Menu/Exit to return to standby mode.  
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1 Press Menu/Exit to enter the Menu.  
Deleting Groups  
2 Press ᮢ to select Location Program, press Enter.  
Print the Group Directory Report before deleting a  
3 The cursor will be at Speed Dial. Press ᮢ to select  
!
Group. This report is a reference of group numbers  
already programmed. See “Reports.”  
Group, press Enter.  
4 Input a group dial number (from 1-20), press Enter.  
You can delete an entry in a group, several entries, or  
the entire group.  
5 At Select Locations(s), press Enter.  
6 Press ᮢ or ᮡ to select the entry you want to delete, press  
Clear or Enter. The entry information displays.  
To delete an entry, perform the delete procedure for  
only that entry.  
7 Press Clear. The entry is now deleted from group.  
8 To delete the group, repeat steps 6 and 7 for all entries in  
To delete several entries, perform the delete procedure  
for each entry you want to delete.  
the group you want to delete.  
9 Press Menu/Exit to return to standby mode.  
To delete a group, you must first delete all of the  
numbers assigned to the group. Repeat the delete  
procedure as many times as there are entries. When all  
entries are deleted, the group name is automatically  
deleted.  
Sending a Fax to a Group  
1 Load your documents.  
2 Enter the group.  
There are two ways to enter the group.  
By Name  
You DO NOT delete the assigned numbers from their  
Speed Dial locations. You DO DELETE the entries  
assigned to the group.  
By Number  
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By Name  
If you know the name of the group, use the Speed Dial/  
Search, enter the first letter of the name of the group, and  
scroll through the list.  
Press the Speed Dial Search key.  
Input the first character of the Group ID.  
The group name will appear on the display.  
By Number  
Group Directory Report  
This report is a reference of group numbers already  
programmed. See “Reports.”  
Press the Speed Dial Search key.  
Press the # key, and enter xx (xx is the number for the  
group).  
Using Speed Dial/Search  
The Speed Dial/Search key allows you to access an  
alphabetical list of the Speed Dial and Group names  
programmed into your machine.  
Press the Enter key twice.  
The group name will appear on the display.  
3 Press the Start key.  
If you know the name of the group, use the first letter of the  
name of the group to search.  
Finding a Group Name  
You can find a group name by using the  
If you do not know the name of the group, use the letter “A”  
and scroll through the list.  
·
·
Group Directory Report  
Speed Dial/Search  
All searches are done by the first character entered for  
the location name.  
Remember this when programming the name.  
!
If you do not know the name of the group, use the Group  
Directory Report or use the Speed Dial/Search, enter the letter  
a, and scroll through the list.  
1 Press the Speed Dial/Search key. The display will show  
ENTER 1-ST CHAR.  
2 Using the One-Touch key, enter the first letter of the name  
of the location you want to transmit to.  
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3 Repeatedly press ᮢ to scroll through the list of location  
The broadcast, a collection of destination numbers [where the  
fax is going to], IS NOT saved (programmed) into the  
machine.  
IDs beginning with that letter.  
This list is an alphabetical list of ALL Speed Dials and  
Groups programmed into the machine.  
The locations you use during a broadcast CAN BE  
Groups are indicated by a # before the name.  
!
programmed as One-Touch, 2-digit, or 3-digit Speed  
Dials before you create a broadcast. Refer to  
“Programming Speed Dial Numbers.”  
4 When the correct location is found, press the Start key to  
begin faxing.  
Sending a Broadcast Fax  
1 Load the document.  
2 Enter the programmed location. Use a One-Touch key, 2-  
or 3– Digit Speed Dial, Group Directory, or enter a  
number on the numeric keypad.  
3 Press Enter.  
4 Repeat Steps 2 and 3 until all locations for the broadcast  
are input.  
Broadcasting  
If Auto Start is set to ON (default setting) you will have  
!
2 seconds between steps 2 and 3 (if using a Speed Dial  
and only after the first entry) to input the next location  
before machine begins dialing. To change this, set Auto  
Start (User Function #42) to OFF.  
What is a Broadcast Fax?  
A broadcast fax is a fax sent to several locations.  
A broadcast fax is a one-time event (not meant to be  
repeated).  
To delete an entry, press to back up.  
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5 At this point, you have three options.  
Press Enter to display the locations for the broadcast.  
Press Enter twice to print the locations for the broadcast.  
Press Start to begin faxing.  
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Advanced  
Operations  
The advanced operations are:  
Delayed Faxing  
· Delayed Faxing  
Delayed Fax Transmission  
Delayed Batch Transmission  
· Priority Transmissions  
· Confidential Faxes  
· Call Forwarding  
· Relay Faxing  
What is Delayed Faxing?  
Delayed Faxing allows you to send documents at a specified  
time and date. It frees you from having to manually start the  
transmission. You can scan the document and store the data  
in memory. The fax machine can send documents at different  
specified times (sessions). You can program a delayed  
transmission to occur at any time over the next three days.  
· Polling Transmission (sending documents requested by  
another fax machine)  
The number of delayed transmission sessions varies  
according to the model of your fax machine.  
OKIFAX 5750/5950 Series fax machines can be programmed  
for up to 30 sessions.  
Use the 24-hour format to enter times.  
!
For example, 0800 is 8:00 AM, 2000 is 8:00 PM.  
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Delayed Fax vs. Delayed Batch  
Sending a Delayed Fax  
A delayed fax transmission is one fax sent to one location,  
group, or broadcast, at a time and date specified by you.  
1
2
3
4
Load the document(s).  
Press Menu/Exit to enter Menu.  
A delayed batch transmission is a little more complicated.  
Press ᮢ or ᮡ to access Delayed TX. Then press Enter.  
In a delayed batch transmission, faxes to a single location are  
not sent until a specified time. The faxes are sent at the same  
time every day.  
Press ᮢ or ᮡ to move between date and time settings,  
and ꢀ or ꢁ to move between columns.  
5
Input the desired date and time using the numeric  
Imagine that your fax machine is located in the main office,  
and you send faxes to your sales force. Your machine can be  
programmed to hold all documents being sent to a fax  
number (salesperson) until a time you specify. When it is the  
specified time, all held documents are sent to the number.  
keypad, press Enter key.  
Enter times following the 24-hour format. For example,  
0800 is 8:00AM, 2000 is 8:00PM.  
6
7
Delayed TX shows Select Location(s) on the display.  
Enter the desired location using either Speed Dial  
numbers or the numeric keypad.  
The numbers programmed into One-Touch Keys 31 through  
40 are used for delayed batch transmissions.  
8
9
Press Start. The machine scans the document(s) into  
memory, and waits until the programmed time to begin  
transmission.  
Delayed Batch Transmissions can ONLY use One Touch  
Keys 31 through 40.  
!
Above process can be repeated for up to 30 times  
(sessions) when memory is available.  
10 When the memory is full, you can still do one more  
transmission. Place the documents in the document tray  
and set the machine as instructed in steps 2-7.  
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Imagine that your fax machine is located in the main office,  
and you send faxes to your sales force. Your machine can be  
programmed to hold all documents being sent to a fax  
number (salesperson) until a time and date you specify.  
When it is the specified time, all held documents are sent to  
the number.  
Canceling Delayed Transmissions  
To cancel a delayed transmission before it is sent:  
1
2
3
Press Stop.  
The display shows Communication Cancel.  
The display shows Location ID or Tel. No. of the delayed  
transmissions currently programmed in the machine.  
Locations must be programmed into Speed Dial (One-Touch)  
numbers 31-40.  
4
5
Press ᮢ or ᮡ to select transmission to cancel. Press  
Enter.  
To perform a delayed batch transmission, you must  
The Location ID and Tel. No. of the selected  
transmission will display. After confirmation, press  
Clear.  
· program the delayed batch destination number (One-  
Touch numbers 31-40).  
· set the batch TX time function  
6
7
Selected transmission will be canceled.  
· send a fax as part of a delayed batch transmission  
For a delayed transmission from the document tray, press  
Program the Delayed Batch Destination Number  
The destination number of the location receiving the  
Delayed Batch Transmission (where you are sending to) must  
be assigned to a One-Touch Speed Dial.  
Stop again to remove the document.  
8
Press Menu/Exit to return to standby mode.  
Delayed Batch Transmission  
In a delayed batch transmission, all faxes to a single location  
are held until a specified time. The specified time is a daily  
event (the faxes are sent at the same time every day).  
You must use one of the One-Touch Keys 31 through 40.  
Refer to “Programming Speed Dial Numbers.”  
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Setting the Batch TX Time Function  
Send a Fax as Part of a Delayed Batch  
1
2
3
4
Load the document(s).  
Locations used for Delayed Batch Transmission  
must be programmed into  
Speed Dial numbers 31 through 40  
before the Batch TX Time may be set.  
Press Menu/Exit key to enter the menu.  
PressᮢtoselectDelayed Batch TX, pressEnter.  
!
Enter the Speed Dial number of the desired location  
using the assigned One Touch key or the numeric  
keypad. Press Enter.  
1
2
3
4
Press Menu/Exit to enter the menu.  
PressᮢtoselectLocation Program. PressEnter.  
PressᮢtoselectBatch TX Time. PressEnter.  
Enter the Speed Dial number of the desired location.  
Use the numeric keypad to enter the number.  
Press Enter.  
Locations used for Delayed Batch Transmission must  
be programmed into Speed Dial numbers  
31 through 40.  
!
5
Location and transmission time set displays. Press Start.  
6
The machine scans the document(s) into memory, and  
waits until the programmed time to begin transmission.  
5
When prompted, enter the desired time.  
Press Enter.  
7
Repeat above steps 1-7 to prepare multiple sessions.  
Use the 24-hour format to enter times.  
!
Use the 24-hour format to enter times.  
For example, 0800 is 8:00 AM, 2000 is 8:00 PM.  
!
For example, 0800 is 8:00 AM, 2000 is 8:00 PM.  
The amount of available memory determines how many  
batch transmissions you may set. Once memory is filled,  
no more sessions will be accepted.  
Remember that delayed batch transmissions are sent at  
the same time every day!  
6
Press Menu/Exit to exit.  
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Canceling Delayed Batch Transmissions  
To cancel a delayed transmission before it is sent:  
Sending a Priority TX  
1
2
3
4
Load the document(s).  
1
2
3
Press Stop.  
Press Menu/Exit to enter the menu.  
Press ᮢ to select Priority TX, press Enter .  
The display shows Cancel Communication.  
The display shows Location ID or Tel. No. of the delayed  
transmissions currently programmed in the machine.  
Input the desired location using a Speed Dial number or  
the numeric keypad.  
4
5
Press ᮢ or ᮡ to select transmission to cancel. Press  
Enter.  
5
6
Press the Start key.  
The machine scans the document(s) into memory and  
assigns first priority for transmission.  
The Location ID and Tel. No. of the selected  
transmission will display. After confirmation, press  
Clear.  
7
8
If all memory is used, the display shows Memory  
Overflow, Send Scanned Pages?  
6
7
The selected transmission will be canceled.  
To send scanned pages, press Enter.  
Press Menu/Exit to return to standby mode.  
Confidential Faxes  
Priority Transmission  
Facsimile machines are often located in open areas where  
anyone can look through the messages received. The  
confidential fax feature controls access to faxes.  
When you need to send a document immediately, use priority  
transmission.  
With priority transmission, your urgent fax is processed  
before anything else.  
A confidential fax is a fax sent or received to the secured  
memory of a machine. This secured memory is called a  
personal mailbox (or sub-address number).  
A priority transmission document will be sent before  
· any previously scanned documents  
· any received (incoming) documents  
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Your machine can send and receive confidential faxes.  
Confidential faxes require that:  
Programming Personal (Confidential)  
Mailboxes  
Speed access no. 04.  
1
Both communicating machines (the machine being sent  
from [sender] and the machine being sent to [receiver])  
support compatible confidential fax standards.  
A personal (confidential) mailbox (or sub-address number) is  
the secured memory of a machine.  
both machines are OKIFAX (or compatible) products  
or  
both machines are equipped with a sub-address  
function  
An address and password are used to access the personal  
mailbox. For your machine, the address is the number (1 to  
16) of the mailbox.  
Your machine can be programmed to manage 16 personal  
mailboxes.  
2
Confidential mailbox addresses be shared  
When set up, each mailbox is opened as a Confidential  
Mailbox or Bulletin Polling Mailbox.  
On your machine, the address is the number (1 to 16) of  
the confidential mailbox.  
Confidential Faxes may be  
Messages stored in a mailbox cannot be printed until the  
correct password is entered.  
· Sent  
· Received  
· Programmed (Mailboxes)  
· Printed  
The Mailboxes (numbers 1 to 16) are used for both  
!
Personal (Confidential) Mailboxes and Memory Polling  
(Bulletin). If you are using both features, remember  
that the total number of available mailboxes is shared  
by the two functions.  
Be sure to record both the address and password of  
!
each confidential mailbox. Keep the record in a safe  
place. If you forget a password, you will need to  
contact a Service Dealer for assistance.  
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4
5
Press Enter to select Password Change.  
Creating a Personal (Confidential) Mailbox  
1
2
3
Press Menu/Exit to enter the Menu.  
Input speed access number 04, wait.  
Enter the personal box number (1-16), press Enter.  
This is the address.  
Input the existing (old) 4-digit numeric password, press  
Enter.  
6
7
Input the new 4-digit numeric password, press Enter.  
Press Menu/Exit to return to standby mode.  
4
5
Press ᮢ or ᮡ to select Confidential, press Enter.  
If the message Illegal Operation is displayed, the  
mailbox selected contains one or more messages. The  
mailbox must be empty before a change can be made.  
Input a 4-digit numeric password (0000-9999), press  
Enter.  
!
!
6
7
Repeat steps 3-5 until the desired number of confidential  
mailboxes is created (up to 16).  
Be sure to record both the address and password of  
each confidential mailbox. Keep the record in a safe  
place. If you forget a password, you will need to  
contact a Service Dealer for assistance.  
Press Menu/Exit to return to standby mode.  
Changing a Password  
Speed access no. 04.  
Closing a Mailbox  
Speed access no. 04.  
A mailbox must be empty before it can be modified or  
closed.  
!
1
2
3
A mailbox must be empty before it can be closed.  
To change a password:  
!
1
2
Press Menu/Exit to enter Menu.  
To close a mailbox:  
Input speed access no. 04, wait.  
Press Menu/Exit to enter Menu.  
Enter the number of the personal mailbox to be  
modified, press Enter.  
Input speed access no. 04, wait.  
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3
Enter the number of the personal mailbox to be  
modified/deleted, press Enter.  
To send a fax to a mailbox, you must know the address  
of the mailbox. For your machine, the address is the  
number (1 to 16) of the mailbox.  
4
5
6
Press ᮢ or ᮡ to select Close, press Enter.  
At Close Box?, press Enter.  
At Password, enter the 4-digit numeric password. Press  
Enter.  
To send a confidential fax:  
7
Press Menu/Exit to return to standby mode.  
You must know the address of the confidential mailbox  
you are sending to.  
If the message Illegal Operation is displayed, the  
mailbox selected contains one or more messages. The  
mailbox must be empty before a change can be made.  
!
!
1
2
3
4
Load the document(s).  
Press Menu/Exit to enter the menu.  
Press ᮢ to select Confidential TX, press Enter.  
Sending Confidential Faxes  
When a confidential fax is sent, it is received to a personal  
mailbox (or sub-address number).  
Use the numeric keypad to enter the address of the  
confidential mailbox (up to 20 characters). Press Enter.  
The personal mailbox (or sub-address number) is the secured  
memory of a machine. An address and password are used to  
access the personal mailbox.  
5
6
Use a Speed Dial number or the numeric keypad to enter  
the desired location.  
Press Start.  
Your machine can send messages to up to 64 designated  
mailboxes in remote machines.  
You cannot access a mailbox without the address and  
!
password.  
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Be sure to record both the address and password of  
each confidential mailbox. Keep the record in a safe  
place. If you forget a password, you will need to  
contact a Service Dealer for assistance.  
Receiving Confidential Faxes  
A confidential fax is received to a personal mailbox (or sub-  
address number).  
The personal mailbox (or sub-address number) is the secured  
memory of a machine. An address and password are used to  
access the personal mailbox.  
Knowing You’ve Received a Confidential  
Fax  
Your machine can receive confidential faxes from  
OKIFAX (or compatible) machines  
or  
Confidential Reception Report  
Every time your machine receives a confidential fax, the  
Confidential Reception Report prints. This report lists the  
mailbox number(s) that received faxes.  
machines with a sub-address function  
When you receive a confidential fax, it is stored in memory.  
It will not print until the proper password is entered.  
Printing Confidential Faxes  
If you wish to receive confidential faxes, you must  
!
provide your confidential mailbox address to the people  
sending you faxes. For your machine, the address is the  
number (1 to 16) of the mailbox.  
You must know the address and password of the  
!
confidential mailbox you wish to print from. The  
Confidential Reception Report has the mailbox  
address.  
You cannot access a mailbox without the address and  
password.  
1
2
3
Press Menu/Exit to enter Menu.  
A confidential fax is stored in memory and will not  
print until the proper password is entered.  
Press toᮢselectPrint from Memory, pressEnter.  
Press ᮢ toselectPrint Personal Box, press Enter .  
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4
Enter the personal mailbox number (1-16) that is holding  
7
Print Personal Box Memory Cancel? displays.  
the message, press Enter.  
Press Enter.  
5
6
Enter a 4-digit password for the mailbox, press Enter.  
The fax is deleted and the machine returns to standby  
mode.  
The message prints, and the machine returns to standby.  
Tip: If no message is stored in the personal mailbox,  
Call Forwarding  
No Data in Memory displays.  
Your fax machine can automatically forward incoming faxes  
to a predetermined number. This number may be up to 40  
characters (0-9, *, #, +, Pause, Hyphen, Space) long.  
Deleting Confidential Faxes  
You must know the address and password of the  
To use forwarding, you must  
!
confidential mailbox you wish to delete from. The  
Confidential Reception Report has the mailbox  
address.  
1
2
set the forwarding number.  
set the AutoAnswer mode to FWD.  
1
2
3
4
Press Menu/Exit to enter Menu.  
Set a Forwarding Number  
1
2
3
4
5
Press Menu/Exit to enter the menu.  
Press toᮢselectPrint from Memory, pressEnter.  
Press ᮢ toselect Print Personal Box, press Enter.  
Press ᮢ to select Location Program, press Enter.  
Press ᮢ to select Forwarding No., press Enter.  
Enter the telephone number, press Enter.  
Press Menu/Exit to return to standby mode.  
Enter the personal mailbox number (1-16) that is holding  
the message, press Enter.  
5
6
Enter a 4-digit password for the mailbox, press Enter.  
When Box No. =XX (Conf) Printing displays, press  
Stop.  
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Set the Auto Answer Mode to FWD  
Forward on Paper/Toner Error  
Your machine can provide a backup in case it runs out of  
toner or paper.  
1
2
3
4
5
6
Press Menu/Exit to enter the menu.  
Press ᮢ to select Setup, press Enter.  
When a Paper/Toner Error forwarding number is programmed,  
and your machine runs out of paper or toner, any faxes  
received are forwarded to the programmed number.  
Press ᮢ to select Machine Settings, press Enter.  
Press ᮢ to selectAuto Answer mode,press Enter.  
Press ᮢ to select FWD, press Enter.  
Forward on Paper/Toner will not work if the machine is set for  
Press Menu/Exit to return to standby mode.  
· Forwarding Mode (FWD)  
· Manual Receive Mode (TEL)  
· Memory Reception Mode (MEM)  
Clear Forwarding Mode  
1
2
3
4
5
Press Menu/Exit to enter the menu.  
Setting a Paper/Toner Error Forwarding Number  
Press ᮢ to select Setup, press Enter.  
Press ᮢ to select Machine Settings, press Enter.  
Press ᮢ to selectAuto Answer mode,press Enter.  
Press ᮢ to select Fax: Auto Receive Mode.  
Press Enter.  
1
2
3
4
Press Menu/Exit to enter the menu.  
Press ᮢ or ᮡ to select Location Program, press Enter.  
Press ᮢ to select Forward on P-ERR, press Enter.  
Enter the telephone number (up to 40 characters (0-9, *,  
#, +, Pause, Hyphen, Space), press Enter.  
6
Press Menu/Exit to return to standby mode.  
5
Press Menu/Exit to return to standby mode.  
Messages received while the machine was set to forward  
will still forward.  
Polled or confidential faxes cannot be forwarded.  
!
!
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The relay initiating station and the relay key station  
(hub) must coordinate efforts before a relay fax can be  
sent.  
Relay Faxing  
!
!
!
!
!
What is an example of Relay Faxing? Imagine that you need  
to send a fax to a number of locations in another area code.  
With Relay Faxing, you (the relay initiating station) send one  
fax (transmission) long distance to another machine (the  
relay key station [hub]). The relay key station (hub) then  
sends the fax to all of the other machines/locations in the  
area code, at local rates.  
Relay Faxing is different from group faxing. In Group  
Faxing, a fax is sent to a preprogrammed group of  
locations directly from the fax machine.  
At this writing, the OKIFAX 2600 and the OKIFAX  
5750/5950 Series are the only OKIFAX machines that  
can function as relay key stations (hubs).  
Relay faxing allows one machine to send a document to  
another machine, which then forwards the document to a  
number of other locations. Two different machines are  
involved in transmitting a relay fax: the relay initiating  
station and the relay key station (hub).  
If you cannot access Relay Fax features, contact your  
service dealer. A Service Function setting (Technical  
Function 36) may require adjustment.  
Your machine can function as an initiating station and a relay  
key station (hub).  
The relay key station (hub) can send a confirmation report to  
the relay initiating station when the relay fax session is  
complete. This confirmation report is called the Relay  
Broadcast Report.  
All machines involved in a Relay Fax should be set to  
Auto Receive mode. See “Setting Basic Features,  
Setting the Answering Mode.”  
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Using Your Machine as a Relay Initiating  
Relay Group Numbers  
These 2-digit numbers are the numbers of groups of locations  
programmed into the relay key station (hub).  
Station  
Your machine can act as the relay initiating station, which  
starts the relay broadcast by sending the original documents.  
Relay Key Station (Hub)  
Before you program your machine to initiate a relay  
broadcast, you must have the information listed below.  
The relay key station (hub) is the fax unit that receives the  
original fax message and then automatically relays or  
broadcasts the message to other remote fax machines.  
· Relay Password  
· Relay Group Numbers  
· Relay Key Station (Hub) number  
· Contact number for Relay Broadcast Report  
For this feature to be available, the relay key station (hub)  
must be an OKIFAX 2600 or OKIFAX 5750/5950 Series fax  
machine.  
Get the relay password, the relay group numbers, and the  
relay key station (hub) number from the relay key station  
(hub) operator.  
Contact Number for Relay Broadcast Report  
The relay key station (hub) can send a confirmation report to  
the relay initiating station when the relay fax session is  
complete. This confirmation report is called the Relay  
Broadcast Report.  
The contact number for the relay broadcast report is the  
number of the relay initiating station, programmed to a  
special location and in the format used by the relay key  
station (hub).  
To receive the report, the telephone number of the relay  
initiating station must be programmed into the specified  
Auto Dial location. The telephone number of the relay  
initiating station is called the Relay Report Number.  
Relay Password  
This is the 4-digit relay password that is programmed into the  
relay key station (hub).  
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For your machine, that location is Auto Dial 99 (Relay  
Report Number).  
Auto Dial location. For your machine, that location is Auto  
Dial 99 (Relay Report Number).  
Be sure to program the number in the format the relay  
Be sure to program the number in the format the relay  
!
key station uses for dialing. For example, be sure to  
include the access digit, if required.  
!
key station uses for dialing. For example, be sure to  
include the access digit, if required.  
Programming the Relay Report Number  
The Relay Broadcast Report shows:  
1
2
3
4
Press Menu/Exit to enter the menu.  
· the page count of the original fax  
· the location identification of each destination machine  
the relay key station (hub) communicated with during the  
relay fax session  
· the page count of each fax sent to each destination  
machine  
Press ᮢ to select Location Program, press Enter.  
Press ᮢ to select Relay Report No., press Enter.  
Enter the telephone number of the desired location using  
the numeric keypad (40 characters max.), press Enter.  
5
Press Menu/Exit to return to standby mode.  
· the results of each destination fax session  
Initiating a Relay Broadcast  
Relay Broadcast Report  
1
2
3
4
Load the document(s).  
The relay key station (hub) can send a confirmation report to  
the relay initiating station when the relay fax session is  
complete.  
Press Menu/Exit to enter Menu.  
Press ᮢ to select Relay Initiate TX, press Enter.  
This confirmation report is called the Relay Broadcast  
Report.  
Enter the password (4-digit number) of key relay station,  
press Enter.  
To receive the report, the telephone number of the relay  
initiating station must be programmed into the specified  
5
Enter two-digit numbers of remote stations, press Enter.  
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6
7
8
9
Enter the desired location using the Speed Dial number  
or numeric keypad, press Start.  
· create a relay password for your machine  
· determine how the relay initiating station wants to handle  
the Relay Broadcast Confirmation Report  
· determine if you want to print the relay fax when it arrives  
at your machine  
The machine will scan the document(s) into memory and  
begin faxing to the key relay station.  
If all memory is used, the display will show Memory  
Overflow, Send Scanned Pages?  
Be sure to record your relay password. Keep the record  
To send scanned pages, press Enter.  
!
in a safe place. If you forget the password, you will  
need to contact a Service Dealer for assistance.  
Using Your Machine as a Relay Key Station  
(Hub)  
Program the Destination Numbers  
Your machine can act as the relay key station (hub), which  
receives the original document from the relay initiating  
station and then forwards the document to the destination  
machines.  
Collect the contact numbers for the destination machines to  
which you will forward the relay fax.  
Each number must be programmed into your machine as a  
Speed Dial.  
Your machine can send a confirmation report to the relay  
initiating station when the relay fax session is complete.  
This confirmation report is called the Relay Broadcast  
Report.  
See “Programming Speed Dial Numbers.”  
Create the Destination Group(s)  
Before you use your machine as a relay key station (hub),  
you must:  
The Speed Dial numbers of the contact numbers (of the  
destination machines) must be programmed as a group or  
groups in your machine.  
· program the number(s) of the destination machine(s) into  
your machine  
· create a group or groups of the destination machine  
numbers  
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See “Sending a Fax to Multiple Locations, Group Faxing.”  
For your machine to send the report, the telephone number of  
the relay initiating station must be programmed into Auto  
Dial location 99 of the initiating station. The number must  
be programmed the way your machine (the hub) dials  
numbers.  
You must provide the two-digit group number(s) to the relay  
initiating station.  
Create the Relay Password  
Be sure to program the number in the format the relay  
To program the Relay Password  
!
key station uses for dialing. For example, be sure to  
include the access digit, if required.  
1
2
3
4
5
Press Menu/Exit to enter the menu.  
Press ᮢ to select Setup, press Enter.  
The Relay Broadcast Report shows:  
Press ᮢ to select ID Password, press Enter.  
Enter the the 4-digit relay password, press Enter.  
Press Menu/Exit to return to standby mode.  
· the page count of the original fax  
· the location identification of each destination machine  
the relay key station (hub) communicated with during the  
relay fax session  
· the page count of each fax sent to each destination  
machine  
You must provide this password to the relay initiating  
station.  
Status of Relay Broadcast Report  
· the results of each destination fax session  
Your machine [relay key station (hub)] can send a  
confirmation report to the relay initiating station when the  
relay fax session is complete.  
Printing the Relay Fax at the Hub  
If you set Speed Access 27, Relay Print to ON, your machine  
will print any relay fax it receives from a relay initiating  
station.  
This confirmation report is called the Relay Broadcast  
Report.  
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To program the Relay Password:  
There are three types of polling transmission.  
1
2
3
4
5
Press Menu/Exit to enter the menu.  
· Feeder (Document Tray) Polling  
· Memory Polling  
· Fax on Demand (Memory Polling [Bulletin])  
Input speed access number 27.  
Press ᮢ or ᮡ to select ON, press Enter.  
Press ᮢ to select Relay Report No., press Enter.  
Press Menu/Exit to return to standby mode.  
Explanation of Polling Transmission Types  
Feeder (Document Tray) Polling  
In Feeder (Document Tray) Polling, you place the document  
to be polled in the document tray. A remote machine will  
then call and collect (poll) the document.  
Sending Documents Requested by  
Another Fax Machine (Polling  
Transmission)  
If you use feeder (document tray) polling, remember  
Sometimes it is useful to simply load your documents into  
your fax machine and set it to wait for the receiving fax  
machine to call and collect them. This is called setting your  
fax machine to be polled, or polling transmission. Your  
machine holds data in memory until transmission occurs.  
!
that the document remains in the machine until the unit  
is polled.  
Only one remote fax can poll your machine if feeder  
(document tray) polling is used.  
An example of polling transmission is a hospital pharmacy  
facsimile contacting each unit’s facsimile (Pediatrics,  
Cardiology, Critical Care, etc.) for prescription orders. Staff  
can load the prescription orders into the unit facsimile  
machine. The pharmacy facsimile contacts each unit  
facsimile and requests the orders.  
Only the document placed in the feeder (document tray)  
can be polled.  
Feeder (Document Tray) Polling is a one-time  
occurrence. It can only be repeated by re-loading the  
document.  
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Memory Polling  
Memory Polling (Bulletin) allows for repeat polls. The  
remote machines can contact your machine and have the  
document(s) sent again and again.  
Memory Polling is very similar to Feeder (Document Tray)  
Polling. The difference is that the document is saved to  
memory, instead of occupying the feeder (document tray).  
Memory Polling (Bulletin) allows you to use your machine  
as a fax back system.  
In Memory Polling, the document is saved to general  
memory, not a specific mailbox. When a document to be  
polled is saved to a mailbox, you are performing Memory  
Polling (Bulletin), not Memory Polling.  
The Mailboxes (numbers 1 to 16) are used for both  
!
Personal (Confidential) Mailboxes and Memory Polling  
(Bulletin). If you are using both features, remember  
that the total number of available mailboxes is shared  
by the two functions.  
Only one remote fax can poll your machine if memory  
!
polling is used.  
Memory Polling (Bulletin) allows any number of remote  
machines to contact your machine. The remote  
machines can retrieve the document as many times as  
needed.  
Only the document saved in memory can be polled.  
Memory Polling is a one-time occurrence. It can only  
be repeated by re-loading the document and saving it to  
memory.  
Memory Polling (Bulletin) is designed to be repeated,  
by multiple remote machines.  
Memory Polling (Bulletin)  
In Memory Polling (Bulletin), the document to be polled is  
saved to a Confidential Mailbox.  
Feeder (Document Tray) Polling  
During Feeder (Document Tray) Polling, remote machines  
request (poll) documents placed in the feeder (document  
tray).  
Several remote machines can contact your machine and  
request the document.  
You may also load several documents.  
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To set document tray polling:  
Setting Memory Polling  
1
2
3
4
5
6
Press Menu/Exit to enter the menu.  
Press ᮢ to select Polling TX/RX.  
Press Enter to select Polling TX.  
Press ᮢ to select Memory Poll, press Enter.  
Load the document(s).  
1
2
3
4
5
6
Press Menu/Exit to enter the menu.  
Press ᮡ to select Polling TX/RX.  
Press Enter to select Polling TX.  
Press ᮢ to select Feeder Poll, press Enter.  
Load the document(s).  
Document(s) are scanned and stored in memory, and  
display shows Waiting to be Polled.  
Display shows Waiting to be Polled.  
If you use feeder (document tray) polling, remember  
that the document remains in the machine until the unit  
is polled.  
Only one remote fax can poll your machine if memory  
polling is used.  
!
!
Only one remote fax can poll your machine if feeder  
(document tray) polling is used.  
Only the document saved in memory can be polled.  
Only the document placed in the feeder (document tray)  
can be polled.  
Memory Polling is a one-time occurrence. It can only  
be repeated by re-loading the document and saving it to  
memory.  
Feeder (Document Tray) Polling is a one-time  
occurrence. It can only be repeated by re-loading the  
document.  
Memory Polling  
During Memory Polling, remote machines contact your  
machine and request (poll) data directly from memory.  
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Memory Polling (Bulletin)  
Create a Polling Mailbox  
During Memory Polling (Bulletin), remote machine(s)  
contact your fax machine and request (poll) documents. The  
documents are stored in specified personal mailboxes. The  
remote machine(s) continue the request(s) until all stored  
documents in the specified mailboxes have been retrieved.  
1
2
3
4
5
Press Menu/Exit key to enter Menu.  
Input speed access no. 03, wait.  
Enter the personal box number (1-16), press Enter.  
Press ᮢ or ᮡ to select Bulletin Polling, press Enter.  
Repeat steps 3 and 4 until the desired number of bulletin  
polling mailboxes has been created (up to 16).  
To use bulletin polling, you must  
1
2
Create Personal (Bulletin Polling) Mailboxes.  
6
Press Menu/Exit to return to standby mode.  
Provide the Personal (Bulletin Polling) Mailbox address  
(number) to the machine requesting documents. For  
your machine, the address is the number (1 to 16) of the  
mailbox.  
Set Bulletin Polling  
1
2
3
4
5
Press Menu/Exit to enter the menu.  
Press ᮢ to select Polling TX/RX, press Enter.  
Press Enter to select Polling TX.  
Memory Polling (Bulletin) and Confidential Faxing  
share the same 16 mailboxes.  
!
Press Enter to select Bulletin Poll (Box).  
Input personal mailbox numbers (1-16), press Enter after  
Memory Polling (Bulletin) allows any number of remote  
machines to contact your machine. The remote  
machines can retrieve the document as many times as  
needed.  
inputting each mailbox number.  
6
When finished inputting mailbox numbers, load the  
document(s).  
7 The document(s) will be scanned and stored in memory,  
Memory Polling (Bulletin) is designed to be repeated,  
by multiple remote machines.  
Bulletin Msg. in Mem displays.  
Memory Polling (Bulletin) and Confidential Faxing  
!
share the same 16 mailboxes.  
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Printing Polling Documents in Memory  
Dialing Another Fax Machine to  
Request Documents (Polling  
Reception)  
1
2
3
4
Press Menu/Exit to enter the menu.  
PressᮢtoselectPrint from Memory,pressEnter.  
PressᮢtoselectPrint Personal Box, pressEnter.  
Your machine can contact a remote fax machine and request  
documents from it. This is called polling or polling  
reception.  
Enter the personal mailbox number (1-16) holding the  
document, press Enter.  
5
The message prints, and the machine returns to standby.  
Your machine can poll only one machine at a time.  
Tips:  
1
2
3
4
Press Menu/Exit to enter the menu.  
Press ᮡ to select Polling TX/RX, press Enter.  
Press ᮢ to select Polling RX, press Enter.  
1) If no message is stored in the personal mailbox, No  
Data in Memory displays.  
Enter mailbox numbers, maximum of 20 characters (0-9,  
space, *, #), press Enter.  
2) If you want to delete a message without printing it, after  
inputting the mailbox number and pressing Enter, press  
the Stop key to stop the printing process. The message  
Print Personal Box Memory Cancel? displays. Press  
Enter and the fax will be deleted without printing.  
5
6
Enter desired location using Speed Dial or the numeric  
keypad.  
Press Start.  
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Printing Faxes Polled into Memory  
Use this feature to  
· print faxes you have polled from a remote machine  
· print documents scanned into your machine for polling.  
1
2
3
4
Press Menu/Exit to enter the menu.  
Press Enter to select Print from Memory.  
PressᮢtoselectPrint Memory Poll, pressEnter.  
Faxes stored in memory print. The machine returns to  
standby mode.  
Cancelling Polled Faxes in Memory  
1
2
3
4
Press Stop. Then press Enter.  
Display shows Memory Cancel?  
Press Enter to cancel faxes stored in memory.  
Machine returns to standby mode.  
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Customizing  
Overview  
Features and  
Operations  
Many of your fax machine’s features and settings can be  
changed to suit your needs. This section lists the functions  
you can change to customize machine operations.  
Printing a Configuration Report  
1 Press Menu/Exit to enter the menu.  
2 Press ᮢ to select Report Print, press Enter.  
3 Press ᮢ or ᮡ to select Configuration, press Enter.  
4 The report prints.  
When you press the Help button, a Help List and  
!
Function List print. These lists are very helpful when  
you are moving through the multi-level structure of the  
menu.  
5 Press Stop to cancel printing.  
Identifying Current Settings  
Changing Operation Functions  
The Configuration Report is a list of current settings.  
Before making changes, print the Configuration Report.  
The Configuration Report is a list of current settings. It will  
help you identify the features and functions you want to  
change.  
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Printing a Configuration Report  
List of Operation Functions  
1 Press Menu/Exit to enter the menu.  
2 Press ᮢ to select Report Print, press Enter.  
3 Press ᮢ or ᮡ to select Configuration, press Enter.  
4 The report prints.  
Remote Diagnosis  
Speed access no. 14.  
The remote diagnostics feature allows service personnel to  
remotely dial and service the machine. This setting should  
remain OFF unless a service represtnative has asked you to  
turn it ON.  
5 Press Stop to cancel printing.  
Changing Operation Functions  
Available settings are ON and OFF.  
1 Press the Menu/Exit key to enter the menu.  
The default setting is OFF.  
2 Enter the speed access number of the operator function  
you want to change.  
Transmission (TX) Mode Default  
Speed access no. 15.  
3 When the display shows the operator function you want,  
press ᮢ or ᮡ to select the setting, then press  
When you enter speed access number 15, you move  
directly into the resolution settings.  
Enter  
!
or  
This function sets the machine’s default settings for original  
document condition and transmission scanning resolution  
(Type of Original and Resolution).  
4 Press Menu/Exit to return to standby mode.  
If you routinely send or receive faxes that require a different  
settings, use the Transmission (TX) Mode Default to change  
the settings to match your requirements.  
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During the programming sequence, the new default  
combination is shown on the display panel.  
memory availability, connection to the remote location is  
confirmed and the document transmitted faster when memory  
is available. If it is set to OFF, the machine first confirms  
contact with the remote location and then transmits the  
document reading from the document tray (without scanning  
into memory).  
The default settings are standard (STD) and normal (Normal).  
Memory Full Save  
Speed access no. 17  
Available settings are ON and OFF.  
With features like group dialing, dialing starts after an entire  
document or set of documents is read into memory.  
The default setting is ON.  
When this function is set to ON, a message displays when  
memory becomes full and an operator time out seems likely  
during the dialing process.  
Restrict Access  
Speed access no.19  
This function controls whether or not machine operation is  
restricted.  
When this function is set to OFF, data not read into memory  
is deleted automatically.  
When set to ON (if restriction IDs have been programmed),  
users must enter a password before being allowed access to  
the machine’s functions.  
When set to ON, and memory fills up, all but the last scanned  
page can be sent to the specified location(s). The remaining  
page(s) can then be sent as a separate communication.  
When set to OFF, no password is required (even if restriction  
IDs have been programmed).  
Available settings are ON and OFF.  
The default setting is OFF.  
Available settings are ON and OFF.  
The default setting is OFF.  
Instant Dial  
Speed access no. 18  
In the ON state, the document is scanned into memory and  
dialing starts immediately. Although the function relies on  
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Available settings are 10, 16 and 20 pps.  
ECM Function  
Speed access no. 20  
The default setting is MF (Modulated Frequencies).  
The error correction mode (ECM) function is provided to  
improve communications in areas where telephone line  
conditions are very poor.  
See “Setting Basic Features, Dial and Incoming Call  
Parameter Settings.”  
Pulse Make Ratio  
Available settings are ON and OFF.  
Speed access no. 47  
The default setting is ON.  
If the machine is set to Dial Pulse, this function controls the  
make rate of the dialing pulses.  
Sender ID Switch  
Speed access no. 23  
Available settings are 33, 39 and 40%.  
This function determines if the Sender ID is to be printed on  
the transmitted fax. When set to ON, the ID is included on  
the fax.  
The default setting is 39.  
Pulse Dial Type  
Available settings are ON and OFF.  
The default setting is ON.  
Speed access no. 48  
If the machine is set to Dial Pulse, this function controls the  
type of pulse dialing it uses. Types of pulse dialing vary by  
country.  
In the United States, FCC regulation states that fax  
!
machines must identify the sender and the telephone  
number of the sender on each page of every fax sent.  
Available settings are N, 10-N and N+1.  
The default setting is N.  
Pulse Dial Rate  
Speed Access no. 46  
If the machine is set to Dial Pulse, this function controls the  
rate of the dialing pulses (which vary by country).  
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The available settings are 1 ring, 5, 10, 15 and 20 seconds.  
T/F Timer Prg.  
Speed access no. 62  
The default setting is 1.  
When set to T/F, the machine will automatically distinguish  
between incoming voice and fax communications. The T/F  
timer controls how long the machine waits for the call to be  
answered before switching to FAX mode.  
Distinctive Ring  
Speed access no. 67  
Some telephone carriers offer a service called Distinctive  
Ring. Distinctive Ring lets you have different numbers on  
one line, each with its own distinctive ring. You can then use  
one number exclusively as a fax number without the expense  
of a second line. Your local telephone carrier can provide you  
with more information about this service, which usually has  
an additional charge.  
Available settings are 20 and 35 seconds.  
The default setting is 35.  
CNG Count  
Speed access no. 65  
When set either in the T/F or TAD modes, the machine  
detects the type of signal (calling tone, CNG) sent from the  
remote location and initiates fax reception if required. This  
function sets the CNG detection number.  
Available settings are:  
OFF (not detected)  
ON (detected)  
The available settings are 1-5 times (numeric keypad input).  
SET (programmed)  
The default setting is 1.  
The default setting is OFF.  
You must have your local telephone carrier’s Distinctive  
Ring Response  
Speed access no. 66  
!
Ring service.  
Your fax machine must be in FAX or PC answer mode,  
and the PBX dial parameter must be set to OFF. Other  
!
This function controls how long the machine waits before  
answering an incoming call.  
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modes—TEL, TEL/FAX, or TAD—will override  
Distinctive Ring.  
This feature may not work properly if you have a  
telephone other than a genuine Oki optional handset  
connected to your fax machine.  
Setting a Memory Password  
1 Press Menu/Exit to enter menu.  
2 Enter speed dial access no. 05, wait.  
!
3 Enter 4-digit numeric password (0000-9999) using  
numeric keypad, press Enter.  
Setting Distinctive Ring  
4 Press Menu/Exit to return to standby mode.  
To set up your fax machine to recognize another ring pattern:  
1 Press the Menu/Exit key to enter the menu.  
2 Enter speed access number 67.  
Be sure to record the password. Keep the record in a  
!
safe place. If you forget the password, you will need to  
contact a Service Dealer for assistance.  
Cancelling a Registered Password  
1 Press Menu/Exit to enter menu.  
2 Enter speed dial access no. 05, wait.  
3 When the display shows the parameter you want, press ᮢ  
or ᮡ to select the setting, press Enter.  
4 Press Menu/Exit to return to standby mode.  
3 Enter 4-digit numeric password (0000-9999) using  
Memory Password  
Speed access no. 05  
numeric keypad, press Enter.  
4 If the password matches the registered number, Password  
Close? displays. If numbers do not match, Invalid  
Password displays.  
This is a 4-digit numeric password used when the machine is  
operating in the Memory Only Reception Mode (MEM).  
When the machine is in this mode, and you don’t know the  
password, you can’t make changes or print memory data.  
5 At Password Close, press Enter to confirm password  
cancellation.  
Only one memory password can be programmed in your  
machine.  
6 Press Menu/Exit to return to standby mode.  
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3 Enter department number (1-24), press Enter.  
Restricted Access ID  
Speed access no. 06  
4 Input 4-digit password (0000-9999) using the numeric  
keypad.  
This is a 4-digit numeric password that must be entered to use  
the machine when it is set in the Restrict Access mode.  
5 If the number is already registered, INVALID ID displays.  
Up to 24 passwords can be registered at one time.  
6 Input another 4-digit password, press Enter.  
User Function 19 (Restrict Access Mode) must be set to  
ON before the Restrict Access ID may be set.  
7 Repeat steps 3-6 until all the department numbers you  
!
!
want to use have been registered.  
8 Press Menu/Exit to return to standby mode.  
Be sure to record all Restrict Access IDs. Keep the  
record in a safe place. If you forget a Restrict Access  
ID, you will need to contact a Service Dealer for  
assistance.  
To use restricted access ID  
Enter the 4-digit restricted access ID (password) at the prompt  
for Enter ID [xxxx].  
To cancel restricted access ID  
To set restricted access ID  
1 Press Menu/Exit to enter menu.  
2 Enter speed access no. 06, wait.  
3 Enter department number (1-24), press Enter.  
User Function 19 (Restrict Access Mode) must be set to  
ON before the Restrict Access ID may be set.  
!
!
Be sure to record the Restrict Access ID(s). Keep the  
record in a safe place. If you forget the Restrict Access  
ID, you will need to contact a Service Dealer for  
assistance.  
4 Enter a 4-digit password using the numeric keypad, press  
Enter.  
5 If ID matches a registered number, ID Close displays. If ID  
does not match a registered number, Invalid ID displays.  
1 Press Menu/Exit to enter menu.  
6 At ID Close press Enter to confirm ID cancellation.  
2 Enter speed access no. 06, wait.  
7 Press Menu/Exit to return to standby mode.  
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Time/Date Print  
Service Function Settings  
This setting controls if and how the time and date are printed  
on faxes transmitted by the machine. The machine can be set  
to print/not print time and date, print time and date at the top  
of the first page only, or print time and date at the top of  
every page.  
Service function settings affect the way a facsimile machine  
operates. If any of the following settings need to be changed,  
please contact the nearest OKIFAX dealer and request service.  
Long Document Scanning/Transmission  
(Long Doc. Scan)  
TSI Print  
When TSI Print is set to ON, the telephone number of the  
sending machine prints at the top of each page of the fax.  
Normally the machine will not scan documents longer than  
356 millimeters (14 inches). With this function set to ON, the  
machine is capable of scanning and transmitting a document  
continuously for up to one hour or 1500 millimeters  
(61.75 inches) whichever comes first, before a logical jam  
occurs.  
The default setting is ON.  
United States law requires that this information appear  
!
on every facsimile.  
See “Setting Basic Features, Setting Your Fax  
Machine’s ID.”  
MDY/DMY  
This setting controls how the machine displays and prints the  
date (mm/dd/yy or dd/mm/yy).  
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Reports  
Printing Other Reports  
Understanding Reports  
1
2
3
Press the Menu/Exit to enter the menu.  
Your machine provides useful reports that show the current  
settings, programming, and operations. Some reports print  
automatically after completion of operations. Refer to the  
reports listing below to determine which reports you may  
want to print. For instructions on printing a report, see  
“Reports, Printing Reports” or “Reports, Report Name.”  
Pressᮡ to select Report Print, press Enter.  
Press ᮢ orᮡ until the report you want appears on the  
display. Press Enter.  
4
Print all the reports you want, then press Menu/Exit to  
return to standby mode.  
List of Reports  
Printing Reports  
Printed from the Menu  
· Activity Report  
· Active Mem. Files  
· Broadcast Confirmation Report (MCF)  
· Phone Directory  
· Group Directory  
Printing a Message Confirmation Report  
After transmission, press the Enter key once (with no  
documents loaded) to see a report confirming your  
transmission on your machines display.  
To print the report, press the Enter key a second time.  
· Configuration Report  
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· Function List  
· Protocol Dump  
· Log. Report  
· The number of pages.  
· The result.  
· Service codes.  
· G3 Log. Report  
Printing the Activity Report  
Only Authorized Service Technicians will access the  
The Activity Report automatically prints after your  
machine completes 30 communications.  
!
Protocol Dump, Log. Report, and G3 Log. Report.  
!
Automatically Generated  
· Message Confirmation Report  
· Power Outage Report  
1
2
3
Press Menu/Exit to enter the menu.  
Pressᮡ to select Report Print, press Enter.  
Press ᮢ orᮡ until the report you want appears on the  
display. Press Enter.  
· Broadcast Entry Report  
· Confidential Reception Report  
4
Print all the reports you want, then press Menu/Exit to  
Activity Report  
return to standby mode.  
This report provides a record of your machine’s last 30  
communications. Information provided on this report  
includes:  
Active Memory Files Report  
This report provides a list of all messages stored in your  
machine’s memory, including documents waiting for  
transmission and documents which have been received and  
not yet printed. Information provided on this report  
includes:  
· The total amount of time your machine spent sending  
faxes and the total amount of time spent receiving faxes.  
· The date, time and duration (S,R-TIME) of each  
transmission or reception.  
· The name or telephone number of the fax machine you  
were communicating with (DISTANT STATION ID).  
· The communication mode used.  
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· The date and time at which the message was scanned into  
memory for transmission.  
· The name or telephone number of the machine you were  
communicating with  
· The total amount of time used to complete the broadcast.  
· For each location, the Location ID, the number of pages  
sent and the result of the communication.  
Printing the Broadcast Confirmation  
Report  
· The communication mode used for each transmission or  
reception.  
· The number of pages.  
1
2
3
Press Menu/Exit to enter the menu.  
· The result.  
Pressᮡ to select Report Print, press Enter.  
Press ᮢ orᮡ until the report you want appears on the  
Printing the Active Memory Files Report  
display. Press Enter.  
1
2
3
Press Menu/Exit to enter the menu.  
4
Print all the reports you want, then press Menu/Exit to  
Pressᮡ to select Report Print, press Enter.  
return to standby mode.  
Press ᮢ orᮡ until the report you want appears on the  
display. Press Enter.  
Telephone Directory  
4
Print all the reports you want, then press Menu/Exit to  
return to standby mode.  
This report provides a complete listing of all of the telephone  
numbers programmed into your machine’s Speed Dial  
numbers. The information includes:  
Broadcast Confirmation Report  
· The Location ID and main fax number for each One-Touch  
key and 2- and 3-digit Speed Dial number.  
· The alternate number (OR) for each One-Touch key.  
· The parameter settings for each One-Touch key.  
Use this report to confirm the results of a multiple-location  
transmission ( broadcast). Information provided on this report  
includes:  
· The date and time at which the broadcast started.  
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4
Print all the reports you want, then press Menu/Exit to  
return to standby mode.  
Printing the Telephone Directory  
1
2
3
Press Menu/Exit to enter the menu.  
Pressᮡ to select Report Print, press Enter.  
Configuration Report  
Press ᮢ orᮡ until the report you want appears on the  
display. Press Enter.  
The configuration report provides a list of the current  
operational settings of your machine. The information  
includes:  
4
Print all the reports you want, then press Menu/Exit to  
return to standby mode.  
· The current User Function settings (except for One Touch  
Parameter settings, which appear in the telephone  
directory).  
· The Sender ID (ID=), TSI/CSI (TEL NO.), and call back  
number currently programmed into your machine.  
· Your machine’s current dial parameter settings.  
Group Directory Report  
This report provides a complete listing of all of the numbers  
programmed into a specific group. There is a separate report  
for each group. The information includes:  
· Date and Time report was printed  
· ID of the machine generating the report  
· Group Number  
· Group Name  
· Location IDs programmed into the Group  
Printing the Configuration Report  
1
2
3
Press Menu/Exit to enter the menu.  
Press ᮡ to select Report Print, press Enter.  
Press ᮢ orᮡ until the report you want appears on the  
display. Press Enter.  
Printing the Group Directory  
4
Print all the reports you want, then press Menu/Exit to  
return to standby mode.  
1
2
3
Press Menu/Exit to enter the menu.  
Pressᮡ to select Report Print, press Enter.  
Press ᮢ orᮡ until the report you want appears on the  
display. Press Enter.  
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· The communication mode.  
· The number of pages.  
Function List  
· The result.  
· Service codes.  
The Function List is a report of the structure of the menu for  
your product.  
· If any error occurred during the communication, a portion  
of the page, that experienced a problem, prints after the  
report.  
Use it as a reference while moving through the levels of the  
menu.  
It is NOT a report of the current menu settings.  
The Result Code 0000 on an MCF Report means that  
The Configuration Report provides a list of the current menu  
settings.  
!
the fax communication was successful.  
Printing the Message Confirmation Report  
After transmission, press the Enter key once (with no  
documents loaded) to see a report confirming your  
transmission on your machines display.  
See “Reports, Configuration Report.”  
Printing the Function List  
Press Help.  
To print the report, press the Enter key a second time.  
Message Confirmation Report  
Message Confirmation Report Options  
Message Confirmation Report (MCF) is a very convenient  
feature that is often used on a daily basis to ensure that faxes  
were sent or arrived at the proper destinations. Use the  
following functions to set MCF parameters.  
This report provides information about your last single-  
location fax transmission or polling transmission.  
Information in this report includes:  
· The date of the communication.  
· The total amount of time your machine spent sending or  
receiving (S,R-TIME).  
· The Location ID or telephone number of the fax machine  
you were communicating with (DISTANT STATION ID).  
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The Result Code 0000 on an MCF Report means that  
the fax communication was successful.  
MCF (Single-Loc)  
Speed Access no. 70  
!
Set to ON, an MCF automatically prints for single location  
transmissions. When set to OFF, no report prints.  
Power Outage Report  
Your machine has a 72-hour built-in battery backup in the  
event of a power failure. If power is interrupted to your  
machine, delayed transmissions, messages received into  
memory or other communications may be disrupted. As soon  
as power to the machine is restored, your machine  
MCF (Multi-Loc)  
Speed Access no. 71  
Set to ON, single and multiple location transmission MCFs  
automatically print. When set to OFF, no report prints.  
automatically prints a power outage report to alert you.  
Image in MCF  
Speed Access no. 72  
Broadcast Entry Report  
Set to ON, a portion of the first page of the fax transmitted  
prints in the MCF. When set to OFF, no image prints in the  
report.  
Each time you program a multiple-location transmission  
(broadcast), you can print this report to confirm your entries.  
Information in this report includes:  
· The Location ID of the One-Touch keys and 2- and 3-digit  
Speed Dial codes you have selected.  
· Telephone numbers you have manually entered.  
Err. Report (MCF)  
Speed Access no. 73  
Set to ON, an error report automatically prints if a fax  
communication is not successful.  
When set to OFF, the report does not automatically print.  
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BUSY  
The other machine’s line was busy or there was no answer.  
Confidential Reception Report  
This report prints automatically each time your machine  
receives a confidential message. Information in this report  
includes.  
CANCL  
A message was erased after being held in memory for 10  
· The date the message was received.  
· The total amount of time your machine spent receiving  
the message (S, R-TIME).  
days.  
· The Location ID or telephone number of the fax machine  
you were communicating with (DISTANT STATION ID).  
· The number of the mail box into which the message was  
received.  
· The number of pages received.  
· The result.  
COMP.  
A multiple-location transmission was completed.  
COVER  
The cover was opened during the communication.  
· Service codes.  
NO  
The transmission or reception failed due to a  
Codes Used in Reports  
Two types of codes are used in reports.  
Result Codes  
communication error.  
Communication Codes  
OK  
The communication was completed successfully.  
Result Codes  
Result codes indicate the results of communications.  
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PUNIT  
This error code indicates a problem with the printing unit.  
Contact your service person.  
Communication Codes  
Communication codes indicate the communication mode  
used for a communication.  
B.C.  
R_JAM  
Multiple-location transmission (broadcast).  
A paper jam occurred in your machine while it was  
receiving a fax, and it was unable to receive the entire  
message in memory.  
TX  
A communication initiated by your machine.  
S_JAM  
A document jam occurred in the sending fax machine.  
RX  
A communication initiated by a remote fax machine.  
STOP  
The Stop key was pressed, ending the communication  
session.  
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Maintenance  
Cleaning the Scanner Path  
For the best possible scanning quality, clean the paper lint  
and dust accumulated in the area around the contact image  
sensor (a). Open the control panel and gently wipe the area  
over the scanner.  
This section covers the procedures listed below.  
·
·
·
·
Cleaning the Scanner Path  
Replacing the Toner Cartridge  
Replacing the Image Drum  
a
Resetting the Image Drum Counter  
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Toner Yield  
Replacing the Toner Cartridge  
The number of pages you can print with one toner cartridge  
depends on the type of documents you usually receive or  
copy.  
This machine will only operate using the toner  
!
cartridge specified by OKI for this machine. The use of  
any other toner will result in the display of an operation  
error and in machine malfunction.  
A toner cartridge will print about 2,500 pages/letter size of  
standard business communications at a typical print coverage  
of 4% (equivalent of CCITT No. 1 test chart).  
Refer to “Options and Accessories” for information on  
The first toner cartridge installed in a new image drum unit  
will have a decreased yield because the image drum unit has  
to be filled.  
obtaining the correct toner cartridge.  
Warning: Be careful when handling the toner cartridge.  
Do not let toner spill onto your clothing or other porous  
materials. If you experience any problems with toner,  
see the “Installation, Safety.”  
!
If your machine displays REPLACE TONER CART, replace the  
toner cartridge with a new one. However, if the print quality  
is good enough, you can continue to use the toner cartridge  
without replacing it until the print quality becomes  
unsatisfactory. If the print density becomes low even before  
your machine displays REPLACE TONER CART, gently wipe  
the lens surface of the LED array (see Step 8). If the print  
quality does not improve, replace the toner cartridge.  
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CAUTION: When you open the top cover, you will see a  
label that reads: (CAUTION-HOT). This part is  
extremely hot–do not touch it.  
2
Press the release buttons located on both sides of the  
copy stacker. Lift up the stacker.  
!
1
Lift up on the document tray and swing it up and out of  
the way.  
3
Pull the lock lever on the toner cartridge in the direction  
of the arrow.  
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Warning: Be careful when handling the toner cartridge.  
Do not let toner spill onto your clothing or other porous  
materials. If you experience any problems with toner,  
see “Installation, Safety.”  
5
Unwrap the new toner cartridge and gently shake it to  
distribute the toner. Then carefully peel the tape from the  
bottom of the toner cartridge.  
!
4
Carefully lift the toner cartridge out of the image drum  
unit. For disposal, place it in the plastic bag you  
received with your new toner cartridge.  
6
Holding the toner cartridge with the bottom down, insert  
the left side into the toner well, placing it under the tab  
(a).  
a
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7
Lower the right side down into the toner well.  
9
Use the cleaning wipe provided with your new toner  
cartridge. Gently wipe back and forth across the full  
length of the LED array. Use a clean section of the wipe  
with each pass.  
.
8
Push the lock lever (in the direction of the arrow) until it  
stops.  
10 Close the copy stacker and document tray. Make sure  
the cover is firmly closed.  
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Replacing the Image Drum  
Image Drum Yield  
This machine will only operate using the image drum  
The life of an image drum depends on a number of factors,  
including temperature and humidity, the type of paper you  
use, and the number of pages per job. The image drum  
cartridge should last about 20,000 pages for continuous  
printing, up to 14,000 pages at 3 pages per job, and about  
9,000 pages at 1 page per job.  
!
unit specified by OKI for this machine. The use of any  
other image drum unit will result in the display of an  
operation error and in machine malfunction.  
Refer to “Options and Accessories” for information on  
obtaining the correct image drum unit.  
Replace the image drum when  
Warning: Be careful when handling the image drum  
unit. NEVER touch the green surface. Do not let toner  
spill onto your clothing or other porous materials. If  
you experience any problems with toner, see  
“Installation, Safety.”  
·
the faxes you receive are light or have vertical streaks in  
them and you are not out of toner  
!
!
!
·
·
your machine displays a CHANGE DRUM message  
your machine needs a new image drum unit.  
Warning: Never expose the image drum unit to light for  
more than 5 minutes. Never expose the image drum unit  
to direct sunlight. Always hold the image drum unit by  
the ends. Never touch the surface of the green drum  
inside the image drum unit.  
CAUTION: When you lift up the document stacker, you  
will see a label that reads: (CAUTION-HOT).  
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1
2
Turn off the power switch.  
4
Firmly lift up to disengage the drum cartridge (with its  
toner cartridge), then lift it out. Wrap it in the packaging  
materials from your new image drum cartridge, and  
discard it.  
Lift up on the document tray and swing it up and out of  
the way.  
Please abide by local laws when disposing of an image  
drum cartridge.  
!
3
Press the release buttons located on both sides of the  
copy stacker. Lift up the stacker.  
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5
Insert the new drum cartridge. Press down firmly on both  
ends to lock the drum in place.  
Resetting the Drum Counter  
Use this function to reset the drum counter when you replace  
the image drum and to clear the CHANGE DRUM message.  
To reset the image drum counter:  
1
2
3
4
5
Press Menu/Exit to enter the menu.  
Press ᮢ until the > symbol is beside COUNTER.  
Press Enter twice.  
Press Clear twice.  
Press Menu/Exit to return to standby mode.  
6
Lift out the toner well cover and discard.  
7
Install a new toner cartridge.  
See “Maintenance, Replacing the Toner Cartridge.”  
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Options and  
Accessories  
Obtaining  
Important: This machine will only operate using the  
consumables and options specified by OKI for this  
facsimile machine. The use of any other consumables or  
options will result in the display of an operation error  
and in machine malfunction.  
!
Before you order, have the correct part number and  
description of the item.  
· Order on the Internet at  
www.okidata.com  
Click on the “where to buy” link.  
· Consult the dealer where you purchased your fax machine.  
· Consult an Oki Data Authorized Sales and Service Dealer.  
· Order toll-free by phone at 1-800-654-3282  
(1-800-OKI-DATA) using a major credit card.  
· Check office supply catalogs or your local stationery  
store. Most carry OKI brand supplies.  
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Part Numbers  
Consumables  
Options  
Part Number Description  
Part Number Description  
40815606  
40433318  
40733301  
40733302  
Toner Cartridge Kit, Type 5 TL  
40755302  
40755312  
70029401  
70037801  
2 MB Memory Expansion Kit  
Image Drum Kit, Type 5 (F)  
4 MB Memory Expansion Kit  
2nd Paper Tray Kit (UST-550)  
Sheet: One Touch (1–40, Top Level)  
Sheet: One Touch (41–80, Bottom Level–  
Model 5950 only)  
Multifunction Product (MFP) PC Interface  
Kit  
40755322  
70031801  
HRS600 Kit  
Handset  
For the latest product and technical support  
information, visit the Oki Data Web site:  
!
www.okidata.com  
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Descriptions  
Multifunction Product (MFP) PC Interface  
Kit  
The following options are available for enhancing the  
operation of your fax machine.  
The MFP PC Interface Kit is a software package that allows  
your fax machine to interface with a computer, giving you a  
multifunctional capable fax machine. With the MFP PC  
Interface Kit, your fax can function as a printer, scanner,  
copier and PC-based fax machine. The kit also includes a  
parallel cable for connection with your computer.  
For details on operation, see the Feature Sets Guide.  
Second Paper Tray  
The second paper tray has a 500 sheet paper capacity.  
With the second paper tray installed, the machine has a 750  
sheet paper capacity (250 sheet standard tray plus 500 sheet  
second tray).  
HRS600 Kit  
This option adds 8 MB of memory to your machine.  
When the main tray runs out of paper, the machine switches  
to the second tray for uninterrupted printing.  
It allows you to transmit using high-resolution  
[600 dots-per-inch (dpi)], to a fax machine capable of  
receiving at this resolution. You can also copy at 600 dpi and  
receive faxes from fax machines capable of sending at this  
resolution.  
Handset  
The optional handset connects directly to your fax machine  
and works like a telephone.  
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Memory Expansion  
Several memory expansion cards are available.  
2 MB  
4 MB  
8 MB  
Each has a different memory storage capacity.  
All page numbers given are approximations.  
Adds approximately 160 pages to the machine’s  
storage capacity  
Your results may vary, depending on the nature of your  
pages.  
Adds approximately 320 pages to the machine’s  
storage capacity  
An expandable memory slot is located under the back cover  
of the machine.  
Only one memory slot is available in your machine.  
Therefore, only one of the available memory options  
may be installed at one time.  
This item is called the HRS600 Kit.  
!
Adds approximately 640 pages to the machine’s  
storage capacity  
You must have the HRS600 card to utilize the 600 dpi  
TX feature.  
!
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Problem Solving  
Clearing a Document Jam  
This section lists the most common problems you may  
encounter while using this machine.  
When a document jam occurs, your machine beeps and an  
error message appears in the display. If the jammed document  
appears to be positioned straight in your feeder, press the  
Stop key to try to feed the document the rest of the way  
through the feeder. If this fails, follow the instructions below.  
Printing a Cleaning Page  
If you notice repeating marks or imperfections on your  
printouts, try printing a cleaning page before you replace  
the image drum.  
1
2
Turn off the power switch.  
Lift the document tray up and back on its hinges.  
Cleaning page process  
·
·
Removes residual impurities from printing surfaces.  
Reduces problems such as repeating marks, blotching,  
and shading.  
1
To print a cleaning page  
1
2
3
Press the Menu/Exit key to activate the menu mode.  
Press continuously until Printer Cleaning displays.  
Press Enter. After a moment the cleaning page prints.  
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Open the control panel fully, being careful not to  
damage the separation rubber (1).  
2
Grasp the document tray from the bottom and lift up,  
swinging it up and back out of the way.  
!
3
4
Pull out the jammed document.  
Return the document tray to its original operating  
position, and push down until it locks in place.  
5
Turn the power switch back on.  
Clearing a Printing Paper Jam  
If your machine displays PAPER JAM or NO PAPER when  
the paper tray still contains paper, there may be one or more  
sheets of paper jammed in the machine. To clear a paper  
jam, follow the instructions below.  
3
Press on the latches on both sides of the copier stacker  
until the cover of the image drum compartment is  
released and pops up. Lift up and back, revealing the  
image drum.  
If you are experiencing frequent paper jams, it may be  
!
due to the type of paper you are using. For best results,  
select a paper which has been developed specifically  
for photocopying or laser printing. Be sure to fan the  
paper before loading it into your paper tray.  
CAUTION: If you open the top cover, you will see a  
label that reads: (CAUTION-HOT). This portion is  
extremely hot—do not touch it under any  
circumstances.  
!
1
Turn off the power switch.  
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4
Grasp the image drum and lift it out of the machine. Set  
it aside on a clean, dry surface out of direct sunlight.  
5
Pull out any paper caught inside the machine.  
Warning: Do not touch the green drum surface.  
!
6
7
Pull out the paper tray.  
Remove any paper caught in the feeder and any  
damaged paper in the tray.  
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Display Panel Messages  
This section lists the status and error messages that may  
appear on your machine’s display panel, and explains what  
they mean and how to correct any problem they indicate.  
Normal Display in Standby Mode  
Under normal operating condition, information is displayed  
on the top and bottom lines of the display.  
8
9
Load the paper tray, making sure the paper is below the  
“Paper Full” marking.  
The top line shows the time and the answering mode.  
Answering modes options are:  
Slide the paper tray back into the machine until it  
latches in place.  
FAX, TEL, PC, T/F or TAD.  
10 Place the image drum unit back into the machine.  
The bottom line shows the amount of memory available.  
11 Close the cover to the image drum compartment,  
pushing down on it until both latches catch.  
Error Messages  
14:14: FAX  
12 Return the document tray to working position.  
13 Turn the power switch back on.  
COVER OPEN  
WARNING: Never expose the image drum cartridge to  
Cover open: The upper cover is not closed. First check to be  
sure that the image drum is seated correctly and the toner  
cartridge is installed properly. Then, check to see that the  
toner cartridge lock lever is pushed completely forward until  
it stops. Press down firmly on the cover to make sure it is  
closed and latched.  
!
light for more than 5 minutes. Never expose the image  
drum cartridge to direct sunlight. Always hold the  
image drum unit by the ends. Never touch the surface of  
the green drum inside the image drum cartridge.  
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NO PAPER  
14:14 :FAX  
CHECK PAPER SUPPLY  
The paper tray is out of paper. Add more paper.  
CHANGE DRUM SOON  
Image drum alarm: The image drum is nearing the end of its  
projected life. Make sure a new drum is available, and replace  
the drum when print quality begins to deteriorate.  
PAPER JAM  
CHECK PAPER OR PATH  
See “Maintenance, Replacing the Image Drum.”  
Jam: Paper is jammed feeding from the paper tray into the  
printer. Or, paper may be jammed inside the printing  
mechanism under the image drum. Check the paper path and  
remove any jammed paper.  
TONER LOW  
REPLACE TONER CART.  
or  
See “Problem Solving, Clearing a Paper Jam.”  
REPLACE TONER CART.  
DOCUMENT JAM  
Toner low: Toner is running low in the toner cartridge.  
Replace the cartridge as soon as possible. When you close  
the cover after replacing the toner cartridge, the message  
clears.  
CONFIRM AND STOP  
A document being faxed or scanned has jammed in the  
scanner.  
See “Problem Solving, Clearing a Document Jam.”  
See “Maintenance, Replacing the Toner Cartridge.”  
RELOAD DOCUMENT  
Paper-feed error: A document to be faxed or scanned has not  
fed into the scanner properly. Remove the document and  
reload it into the document tray.  
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PRINTER ALARM 2:TEL  
REFER TO USER GUIDE  
For all PRINTER ALARM messages  
Open and close the cover. If this does not clear these  
messages, turn off your machine and call for service.  
or  
or  
INVALID TONER CART.  
REFER TO USER GUIDE  
PRINTER ALARM 3:TEL  
REFER TO USER GUIDE  
This error will occur if an incorrect toner cartridge is  
installed. This machine will only operate using toner  
cartridges specified by OKI for use in this machine. If you  
are using the correct toner cartridge, open and close the  
cover. If this does not clear the message, turn off the machine  
and contact the nearest authorized OKIFAX dealer for service.  
PRINTER ALARM 4:TEL  
REFER TO USER GUIDE  
For PRINTER ALARM 3:TEL  
INVALID DRUM CART.  
REFER TO USER GUIDE  
If you have the second paper tray installed, and the manual  
feed cover is moved, the machine will display this  
message.  
This error will occur if an incorrect image drum cartridge is  
installed. This machine will only operate using image drum  
cartridges specified by OKI for use in this machine. If you  
are using the correct drum cartridge, open and close the  
cover. If this does not clear the message, turn off the machine  
and contact the nearest authorized OKIFAX dealer for service.  
The manual feed tray door must remain open when a  
second paper tray is installed.  
Make sure that the second paper is correctly installed.  
The error should clear.  
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Counters  
Problem Checklist  
Your machine keeps track of the number of pages it has  
printed or scanned. If you are experiencing a problem, a  
service person may ask you to check these counters.  
Your fax unit is a complex machine with many features and  
functions that allow it to operate in different ways. Many  
problems you experience may be due to improper  
programming. If you are experiencing a problem, read  
through the list of problems and solutions before calling your  
dealer.  
For some of the counters, the Service Bit must be set to  
!
ON. Your service person will assist you with setting the  
service bit.  
The display is blank.  
Accessing the Print/Scan Counters  
Check the power cord to make sure that it is firmly plugged  
in and verify that the power switch is in the ON position.  
Check your wall outlet to make sure that it has power.  
1
2
3
4
Press Menu/Exit to enter the menu.  
Press ᮢ to select Counter, press Enter.  
Press ᮢ or ᮡ to select the counter you want. Press Enter.  
Press Menu/Exit to return to standby mode.  
Nothing happens when you press the control panel keys.  
Turn the machine off, wait 10 seconds, then turn it on again.  
The display tells you to replace paper even though there is  
Resetting the Image Drum Counter  
paper in the paper tray.  
After you have replaced the image drum cartridge, use this  
function to reset the drum counter.  
Make sure that the paper is firmly stacked in the tray. Check  
for a paper jam.  
See “Maintenance, Replacing the Image Drum Cartridge.”  
1
2
3
4
5
Press Menu/Exit to enter the menu.  
Press ᮢ until the > symbol is beside COUNTER.  
Press Enter twice.  
Your documents jam.  
· Check the document for wrinkles, tears or other damage.  
· Make sure there are no staples or paper clips and that the  
paper is clean and dry.  
Press Clear twice.  
Press Menu/Exit to return to standby mode.  
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· Make sure the document is not wider than your machine  
fax machine. Your machine can only communicate with  
ITU-T Group 3 fax machines.  
can load.  
· Try making a copy of the document on a photocopier and  
·
The remote machine may not be able to perform the  
function that you want, such as polling or confidential  
messages.  
The remote machine may also be out of paper or  
experiencing a paper jam.  
Bad telephone line conditions can also cause  
communication errors. Try sending the fax again and  
check to make sure you are dialing the correct telephone  
number.  
You have to dial a prefix number to get an outside line,  
or if you are dialing internationally, you may need to  
enter a pause (using the Pause One Touch key) after the  
dial prefix or international dialing code to tell your  
machine to wait for a dial tone.  
If you have frequent problems communicating with a  
particular remote fax machine, try programming the  
number into one of your One Touch keys and then  
changing the Communication Parameters for that One  
Touch key. See “Programming Speed Dial Numbers.”  
Your machine or the remote fax machine may need  
servicing. Try sending a fax to another location to check  
your machine.  
faxing the copy.  
Your machine won’t dial.  
·
·
Check the power cord and wall outlet.  
Make sure that your telephone line (not your external  
telephone or handset) is connected to the LINE outlet on the  
back of your machine.  
If you have an external telephone connected, lift the handset  
and check for a dial tone.  
·
·
·
If you do not hear one, there may be a problem with your  
telephone line.  
If you do hear a dial tone, your machine may be using the  
wrong dialing method (pulse or tone) for your area.  
If you hear changing tones instead of dialing pulses and you  
know that your area uses pulse dialing, refer to Tone/Pulse  
(MF/DP) [Speed Access 45] in “Setting Basic Features, Dial  
and Incoming Call Parameter Settings.”  
The display shows a communication error.  
This alarm indicates any of a number of problems:  
·
You may be trying to communicate with an incompatible  
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You sent a fax but the image the remote fax machine  
received was very poor.  
machine to ensure that it is working properly. Then ask them  
to send the fax again. If you still have a problem, try making  
a copy of a document on your machine to make sure it is  
working properly.  
If your document had a lot of small type, complex  
illustrations, photos, or was very light or very dark, try  
changing your Transmit Resolution and Type of Original  
settings.  
You tried dialing using One-Touch, 2-or 3-digit Speed Dial  
but nothing happened.  
See “Basic Faxing Operations, Loading Documents.”  
Make sure that something is programmed into the Speed Dial  
key you are using. Check the fax number to make sure it was  
entered correctly.  
Copy the document on your machine to see how it will  
transmit. The problem may be caused by telephone line  
interference. Try sending the document again later.  
See “Programming Speed Dial Numbers.”  
You keep getting reports you do not want.  
When you are dialing with an 2- or 3-digit speed dial code,  
be sure to press the Speed Dial/Search key before you enter  
the code.  
Check your user function settings and turn off the reports you  
do not want.  
See “Reports, Message Confirmation Report Options.”  
Your machine does not answer the phone or receive faxes.  
First check to see that the power cord is connected to the AC  
outlet. Also check the reception mode you are using. Your  
machine will not automatically receive faxes in manual  
answering mode [TEL].  
You sent a fax but it was received completely blank.  
Make sure that you have loaded your document face down.  
The image received on your machine was very poor  
Contact the person sending you the fax and ask them to  
change their Resolution and Type of Original settings. Ask  
the person to make a copy of the document on their fax  
See “Setting Basic Features, Setting the Answering Mode.”  
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Your received documents are light or have vertical streaks  
on them and you are not out of toner.  
Your machine disconnected before you could answer a  
voice request.  
Gently wipe the lens surface of your machine’s LED array and You must answer a voice request while the warbling tone is  
then see if the machine works properly.  
being emitted. When you hear the warbling tone, pick up the  
handset.  
See “Maintenance, Replacing the Toner Cartridge.”  
If your machine still does not work properly, remove the  
image drum unit.  
Your machine will not poll a remote fax machine.  
Call the person at the remote fax machine and make sure that  
they have loaded documents and set their fax machine in  
polling transmission mode.  
See “Maintenance, Replacing the Image Drum.”  
Tap the toner cartridge, and gently shake it from side to side  
several times to redistribute toner. Be careful! Some toner  
may spill from the cartridge.  
Your machine is connected to a PBX and you can’t dial out.  
You must enter your dial prefix before the telephone number  
for each number that you dial or program into your machine.  
Your machine must also be programmed for PBX operation  
before it will work.  
If this does not work, you may need to replace your image  
drum cartridge. For information on obtaining a replacement  
image drum cartridge, see “Options and Accessories.”  
You set your machine for delayed transmission but it did  
not send.  
See “Setting Basic Features, Connecting to a PBX.”  
You want to answer an external telephone but your  
machine always answers first.  
Check the display to make sure that you have set your  
machine’s clock to the correct time.  
If you are using an external telephone, change your  
machine’s ring response user function setting.  
See “Setting Basic Features, Setting the Date and Time.”  
See “Customizing Features and Operations, Changing  
Operation Functions, Restrict Access.”  
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Your received faxes sometimes look distorted.  
Your machine receives faxes, but doesn’t print them.  
Your machine may be out of paper.  
Check the paper tray.  
If the document received is wider or longer than the paper  
you have loaded into your paper tray, your machine  
automatically reduces the length of the document to fit on  
your paper.  
If empty, supply paper.  
Your machine may be out of toner.  
Check the display for a TONER LOW message.  
If displayed, replace the toner cartridge.  
Your machine may need a new drum.  
This type of problem could be communication related.  
The document may have jammed during scanning.  
If the document is unreadable, ask the sender to fax the  
document again.  
Check the display for a REPLACE IMAGE DRUM  
message.  
You are constantly receiving unsolicited advertising on  
your machine.  
If displayed, replace the image drum.  
Try using the closed network function.  
Your machine may be set to Answering Mode: Memory  
Reception Mode.  
See “Basic Faxing, Rejecting Unsolicted Fax Messages.”  
Your machine does not immediately switch to TEL mode  
when you make or receive a voice call.  
Change the Answering Mode to Auto Receive Mode  
[FAX].  
Try pressing the Stop key. Your machine will return to  
standby mode so that you can converse. This condition may  
happen infrequently due to telephone line conditions, or the  
type of external telephone used. If this problem happens  
often, consult your service representative.  
See “Setting Basic Features, Setting the Answering  
Mode.”  
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Your machine doesn’t print the Message Confirmation  
Report or the Message Confirmation Report doesn’t print  
the way you want it to.  
4
For instructions on shipping your machine to an  
authorized service center, call  
Call 1-800-654-3282 (1-800-OKI-DATA)  
English only  
There are several options for the Message Confirmation  
Report. Make sure that these options are set the way you  
want them to be.  
Latin America  
Use this procedure to ship the machine.  
See “Reports, Message Confirmation Report.”  
1
2
Remove the image drum unit (with toner cartridge).  
Shipping Your Machine  
Place the image drum unit (with toner cartridge still  
installed) into a polyethylene plastic bag (black) and  
store it in a cool place away from direct sunlight.  
United States and Canada  
Use this procedure to ship the machine.  
3
Package the machine.  
1
2
Remove the image drum unit (with toner cartridge).  
Warning: DO NOT ship the machine with the image  
drum unit installed.  
Place the image drum unit (with toner cartridge still  
installed) into a polyethylene plastic bag (black) and  
store it in a cool place away from direct sunlight.  
!
4
For instructions on shipping your machine to an  
authorized service center, call  
3
Package the machine.  
Call the authorized service center (CAS) nearest you.  
Warning: DO NOT ship the machine with the image  
drum unit installed.  
For a listing of the authorized service centers (CAS) in  
Latin America, refer to the Oki Data Web Site.  
!
Select Spanish, then Service and Support, then  
Service Centers.  
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Specifications  
General  
All specifications are subject to change without notice.  
Protocol  
For the latest product and technical support information, visit  
the Oki Data Web site:  
ITU-T G3  
Modem Speed  
www.okidata.com  
Where specifications differ between the two basic  
Maximum 33.6 Kbps  
Transmission Speed  
3.0/2.5 seconds per page (ITU-T Test Chart #1)  
Print Speed  
!
models, information is listed in this order: 5750/5950.  
Dialing  
Maximum 10 pages per minute  
Print Resolution  
600 dpi  
One-Touch  
40/80  
Communication Method  
Half duplex  
Auto Dials  
100/150  
Coding Scheme  
Groups  
MH / MR / MMR / JBIG with ITU-T ECM error correction  
(JBIG available on Model 5950 only)  
20, up to 140/230 numbers each  
Broadcast Transmissions  
150/240 locations  
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Memory  
Scan Width  
Standard  
8.5 inches (21.5 centimeters)  
Scan Length  
2.5/4.5 MB  
Optional  
2, 4, or 8 MB  
5 to 14 inches (12.8 to 35.6 centimeters)  
Gray Scale  
Only one memory slot is available in your machine.  
64 levels  
!
Therefore, only one of the available memory options  
may be installed at a time.  
Consumables  
Toner Yield  
You must have the 8 MB expansion card to utilize the  
600 dpi TX feature.  
The number of pages you can print with one toner  
cartridge depends on the type of documents you usually  
receive or copy.  
Scanning  
A toner cartridge will print about 2,500 pages/letter size of  
standard business communications at a typical print  
coverage of 4% (equivalent of CCITT No. 1 test chart).  
Scan Speed  
1.5 seconds per page  
Scan Resolution  
300 dpi  
The first toner cartridge installed in a new image drum unit  
will have a decreased yield because the image drum unit  
has to be filled.  
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DrumYield  
Manual Feeder  
Single Sheet  
The life of an image drum depends on a number of  
factors, including temperature and humidity, the type of  
paper you use, and the number of pages per job.  
Letter, legal 13 inch, legal 14 inch, Executive, A4, A5,  
A6, JIS B5  
The image drum cartridge should last approximately  
16 to 32 lb. (60 to 121 g/m2)  
·
·
·
20,000 pages for continuous printing  
14,000 pages at 3 pages per job  
9,000 pages at 1 page per job  
Envelopes  
Monarch, COM-10, DL, C5, COM-9  
You must use envelopes with a straight-cut flap.  
Paper Handling  
!
Automatic Document Feeder  
Letter,A4  
50 sheets of 13 to 20-lb. paper (49 to 75 g/m2)  
30 sheets 21 to 28-lb. paper (79 to 105.5 g/m2)  
Single sheet of 32-lb paper (121 g/m2)  
Universal Tray  
Physical  
Dimensions  
The paper tray is NOT included in any measurements.  
!
Width  
14.2 inches (36 centimeters)  
Depth  
18.6 inches (47.2 centimeters)  
Letter, legal 13 inch, legal 14 inch, Executive, A4, A5,  
A6.  
250 sheets maximum  
16 to 24 lb. (60 to 91 g/m2)  
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Height  
13.8 inches (35.2 centimeters)  
Weight  
Includes image drum  
30.9 pounds (14 kilograms)  
Environmental  
Temperature  
Operating  
50 to 90 degrees Fahrenheit  
10 to 32 degrees Celsius  
Storage  
Electrical  
14 to 110 degrees Fahrenheit  
-10 to 43 degrees Celsius  
Power  
120 VAC +6%, -15%  
Humidity  
Operating  
20 to 80% Relative Humidity, non-condensing  
Storage  
10 to 90% Relative Humidity, non-condensing  
50/60 Hz +/- 2%  
or  
220/240 VAC +/- 15%  
50/50 Hz +/- 2%  
Battery Backup  
72 hours  
Power Modes  
Ready  
Standby  
Warmup Time  
From Standby, 30 seconds  
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Index  
Overview  
Alarm Indicator Location 26  
Continuous Tone 59  
Incoming Ring 58  
Signal Tones 31  
Automatic Mode Detection 18  
Forwarding Mode [FWD] 55  
Manual Receive Mode [TEL] 54  
Memory Reception Mode [MEM]  
55  
Symbols  
0000 Code on Reports 123, 124  
2-digit Speed Dial  
Sending a Fax 72  
Stop Key 28  
Speed Dial/Search Key 28  
3-digit Speed Dial  
Sending a Fax 72  
Speed Dial/Search Key 28  
600 dpi TX Kit (Option) 136, 138  
Alphanumeric  
PC Fax Mode [PC] 55  
Setting 53  
Telephone Answering Device Mode  
[TAD] 54  
Caps Key 30  
Programming the Keys 29  
Telephone Directory 18  
ALT# (Speed Dial Number) 64  
Alternate Number 18, 29  
Answering Machine  
Telephone/Fax Mode [T/F] 54  
Auto Dial  
A
Number of 151  
Relay Broadcast Report Confirma-  
tion (#99) 102  
and Telephone, Install 43  
Installation 43  
Remote Receive 55  
Telephone Answering Device Mode  
[TAD] 54  
Access Digit (PBX) 57  
Accessories 135  
Active Memory Files Report 78, 120  
Activity Report 120  
Address, Personal Mailbox 94  
Alarms  
Auto Receive Mode [FAX] 54  
Auto Start 56  
Automatic Document Feeder 17  
Automatic page re-transmission 18  
Automatic redial 18  
Answering Mode  
Answering Machines 43  
Auto Receive Mode [FAX] 54  
Adjusting the Buzzer 59  
Adjusting the Speaker Volume 59  
User’s Guide: English  
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Cancel  
CANCL (Result Code) 125  
Codes  
Communication 126  
Result 125  
Coding Scheme 151  
Communication  
B
B.C. (Communication Code) 126  
Back Cover 23  
Batch, Delayed Transmission 91  
Battery Backup 18  
Specifications 154  
Broadcast  
Clear Key 27  
Delayed Transmissions 91  
Faxes Polled into Memory 110  
Messages Stored in Memory 78  
Stop Key 28  
Communication Codes 126  
Communication Error 146  
Communication Method 151  
Errors 31  
Capitalization, Caps Key 30  
Chain Dial 30  
Confirmation Report 121  
Definition 83, 87  
Enter Key 26  
Number 30  
Plus Key 30  
COMP. (Result Code) 125  
Computer  
Entry Report 124  
Locations (Number of) 151  
Sending 87  
Characters  
PC Fax Mode [PC, optional] 55  
Confidential  
Caps Key 30  
Unique Key 27  
Cleaning  
Confidential Reception Report 97  
Deleting Faxes 98  
vs. Group 83  
Busy  
Cleaning Page 139  
Scanner Path 127  
Clear  
Clear Key Location 27  
Document Jams 139  
Printing Paper Jams 140  
Clock Adjustment 49, 52  
Closed Network 18, 73  
Problem Solving 149  
Setting 74  
Faxes 93  
BUSY (Result Code) 125  
Busy Signal  
Knowing when you've received a  
confidential fax 97  
Mailboxes 19  
Printing Faxes 97  
Receiving Faxes 97  
Requirements 97  
Redial Interval 56  
Redial Tries 56  
Busy Tone 57  
Buzzer, Adjusting the Volume 59  
Reception 19  
C
Reception Report 125  
Remote Mailbox Information 96  
Requirements 94  
Call Forwarding 98  
CNG Count 115  
Sending Faxes 96  
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Configuration Report 122  
Changing Functions 111  
Current Settings 111  
Printing 111, 112  
Confirming Results 75  
Consumables  
Shift Down Key 26  
Shift Left Key 26  
Shift Right Key 26  
Shift Up Key 26  
COVER (Result Code) 125  
Current Settings  
Configuration Report 111  
D
Copy 19  
Copy Output Lever 22  
Copy Stacker 22  
Copy Stacker Extension 22  
Copy Stacker Release Buttons 21  
Dual Access 79  
Face Up or Face Down 82  
Copy Output Lever 22  
Making Copies 80  
Date, Setting 52  
Del Key 30  
Delayed  
Image Drum 136  
Handling 34  
Replacement 132  
Resetting the Counter 134  
Definition 89  
Delayed Batch  
Yield 132, 153  
Obtaining Replacements 135  
One-Touch Label 29, 136  
Toner Cartridge 136  
Handling 34  
Canceling 93  
Destination Number 91  
Sending 91, 92  
Start/Copy Key 28  
Setting the Time 92  
Speed Dials 31 - 40 90, 91  
Delayed Fax vs. Delayed Batch 90  
Delayed Transmission 13, 89  
Canceling 91  
Counters 145  
Replacement 128  
Yield 128, 152  
Continuous Tone 59  
Contrast  
Accessing 145  
Image Drum, Resetting 145  
Resetting the Image Drum Counter  
134  
Number of Sessions 89  
Sending 90  
Resolution Key 27  
Country  
Set while Loading Documents 71  
Control Access to Your Machine 13  
Control Panel 17, 21, 25  
Alarm Indicator 26  
Overseas Communications  
Echo Protection 64  
PBX assistance 60  
Pulse Dial Rate 114  
Pulse Dial Type 114  
Pulse Make Ratio 114  
Setting the Language 60  
Delete  
Deleting Characters (DEL Key) 30  
Deleting Confidential Faxes 98  
Groups 85  
Enter Key 26  
No response when keys are  
pressed 145  
User’s Guide: English  
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Dial  
Specifications 151  
Variations by Country  
FLASH/EARTH/NORMAL 58  
Variations by Country (MF) 57  
Guidelines 69  
Loading 70  
Multiple Page 70  
Single Page 69  
Broadcast Transmissions 151  
Communication Speed 64  
Dial Parameter Settings 56  
Factory Defaults 56  
Programming 56  
Dimensions 153  
Display  
Blank Display 145  
Display Messages  
Normal Display 142  
Transmission 74  
Display Panel 17  
Location 20, 26  
Display Panel Messages 142  
Distinctive Ring 115  
Incoming Ring 58  
Restrictions 115  
Setting 116  
DP (Dial Pulse) 57  
Drum  
Dial Prefix 58  
Yield 153  
Clearing the Number 61  
Entering the Number 61  
Dial Pulse (DP) 57  
Dial Tone  
Detection 57  
Hook Key 28  
Dialing Characteristics  
Space Key 30  
Echo Protection 64  
Enter Number before Loading  
Document 79  
Machine won't dial 146  
Number of Auto Dials 151  
Number of One-Touch Keys 151  
One-Touch Keys 29  
Pauses 30  
Pulse Dial Rate 114  
Pulse Dial Type 114  
Pulse Make Ratio 114  
Real-Time 75  
Dual Access 18, 70, 79  
While Copying 79  
While Receiving a Fax 80  
While Sending a Fax 79  
E
EARTH 58  
ECM Function 114  
Electrical  
Specifications 154  
Battery Backup 154  
Power 154  
Document  
Document Guides 21  
Document Jam 139  
Document Stacker  
Installation 41  
Location 21  
Document Tray  
Power Modes 154  
Warmup Time 154  
Emergency  
Contact Information 2  
First Aid 2  
End of Session Tone 31  
English  
Extension 22  
Location 22  
Change the Language 60  
Redial 75  
158  
OKIFAX 5750/5950  
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Enter Key 26  
Envelopes 153  
Straight Cut Flap 151, 153  
Environmental  
Specifications 154  
Factory Defaults  
Dial Parameter Settings 56  
Faxing  
Document Guidelines 69  
Paper Error 99  
Paper Error Limitations 99  
Set a Forwarding Number 98  
Set Paper/Toner Error Number 99  
Setting the Auto Answer Mode 99  
Toner Error 99  
General 69  
Forwarding 19  
Humidity 154  
Temperature 154  
Group vs. Broadcast 83  
Loading Documents 70  
Multiple Page 70  
Receiving Confidential Faxes 97  
Sending a Delayed Batch 92  
Sending a Delayed Fax 90  
Sending Confidential Faxes 96  
Sending to a Group 85  
Single Page Specifications 69  
to Multiple Locations 83  
Toner Error Limitations 99  
French  
Change the Language 60  
Setting the Language 52  
Functions  
Error  
Err. Report (MCF) 124  
Error Correction Code 151  
Error Correction Mode (ECM) 114  
Error Messages 142  
Function List 26, 123  
Primary 47  
Selecting 46  
Error Tone 31  
Exposure  
Image Drum to Light 34  
External Telephone  
FWD Mode 55  
G
Machine answers first 148  
FCC  
Sender ID 53  
TSI/CSI 53  
Features 17  
Feeder (Document Tray) Polling 106  
First Aid 2  
FLASH 58  
Gray Scale 152  
Group  
F
Face Down  
Creating 84  
Definition 83  
Deleting 85  
Copy Output Lever 22  
Placing Documents 79, 80  
Stacking 82  
Dialing 18  
Forwarding  
Face Up  
Directory 122  
Finding by Name 86  
Group Directory Report 86  
Call Forwarding 98  
Clearing 99  
FWD Mode 55  
Copy Output Lever 22  
Stacking 82  
User’s Guide: English  
159  
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Names  
Speed Dial/Search Key 28  
Numeric Keypad 27  
Sending a fax 85  
Specifications 84  
Speed Dial / Search 86  
vs. Broadcast 83  
References 16  
Configuration Report 16  
Group Directory 16  
Help and Function Lists 16  
Telephone Directory 16  
Send a Fax and Save the Number  
14  
Image in Message Confirmation  
Report (MCF) 124  
Legal-to-Letter Reduction 44  
Light Print 148  
Received Faxes Distorted 149  
Received Image Quality Poor 147  
Received image very poor 147  
Vertical Streaks 148  
Hook Key 28  
H
Hub (Relay Key Station) 100  
Humidity, Specifications 154  
Hyphen Key 28  
Image Drum 24  
Exposure to Light 34  
Protective Sheet 38  
Replacement 132  
Resetting the Drum Counter  
134, 145  
Half Duplex 151  
Half-tone 18  
Resolution Key 27  
Handset  
Installation 42  
Manual Reception 75  
Help 11, 26  
I
ID  
Yield 132  
Deleting Characters 30  
ID/Password Programming 49  
Space Key 30  
Incoming  
Call Parameter Settings 56  
Call Parameters 58  
Incoming Ring 58  
Programming Call Parameter  
Setting 56  
Speed Access Options 51  
Function List 12, 48  
Help List 12, 26  
Identification  
Help Button 17, 153  
Helpful Hints 14  
Sender ID 53  
Sender ID on Transmitted Fax 114  
TSI/CSI 53  
Checking Information During  
Transmissions 15  
Quick Message Confirmation  
Report 15  
Recording Addresses and Pass-  
words 16  
IEEE-1284 Parallel Port 23  
Image  
Installation 32  
Contents List 36  
Document Stacker 41  
Hints 33  
Gray Scale 152  
Image Contrast  
Resolution Key 27  
160  
OKIFAX 5750/5950  
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Location 35  
Safety 33  
LED Printhead 24  
Legal  
M
Setting up the machine 37  
Toner Cartridge 39  
Unpacking 36  
Legal to Letter reduction 44  
Setting the Paper Size 60  
Tray Extension 44  
Length, Scanning 152  
Letter  
Legal to Letter reduction 44  
Setting the Paper Size 60  
LINE Jack  
Machine  
Dimensions 153  
Setting the Machine ID 52  
Speed Access Settings 50  
Maintenance 127  
Image Drum  
Instant Dial 113  
J
Location 24  
Jams 145  
Replacement 132  
LED Printhead  
Document 139  
Printing Paper 140  
JetSuite Pro  
PC Fax Mode [PC, optional] 55  
Junk Faxes 73, 149  
Connecting 41  
Loading Documents  
Dual Access 70  
Location 24  
Toner Cartridge  
Location 24  
Replacement 128  
Manual  
Resolution 71  
Setting the Contrast 71  
Setting the Resolution 71  
Type of Original 71  
LOC# (Speed Dial Number) 64  
Location Name (ID)  
Entering Spaces 30  
Entering Symbols 27  
Find 28  
Closed Network 73  
Dial with Hook Key 28  
Paper Feeder  
K
Location 21  
Using 81  
Key Select Tone 31  
Receive Mode [TEL] 54  
Reception 75  
L
Label, One-Touch 29  
LAN Options 51  
Language  
Loudness  
Start/Copy Key 28  
Stop Key 28  
Transmission  
Adjusting the Buzzer 59  
Adjusting the Volume 59  
Lowercase, Caps Key 30  
Change 60  
Setting 52  
Start/Copy Key 28  
Stop Key 28  
LCD Panel. See Display Panel  
User’s Guide: English  
161  
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MCF. See also Message Confirmation  
Report  
Multi-Location 124  
Report Options 123  
Single-Location 124  
MEM Mode 55  
[MEM] 55  
Image on Report 124  
Options 123  
Printing 119  
No Paper Reception 76  
No Toner Reception 76  
Memory Transmission 18  
No paper reception 19  
Specifications 152  
and 600 dpi TX 152  
Installation Limitations 152  
Optional 152  
MF 57  
MFP Option  
PC Fax Mode [PC, optional] 55  
Modem Speed 151  
Modes  
Memory 18  
Available Memory 77  
Battery Backup 18, 79  
Memory Backup  
Power Failures 74  
Memory Full Save 113  
Memory Messages  
Erasing without Printing 78  
Limitations 77  
Auto Receive Mode [FAX] 54  
Forwarding Mode [FWD] 55  
Manual Receive Mode [TEL] 54  
Memory Reception Mode [MEM]  
55  
PC Fax Mode [PC, optional] 55  
Remote Receive 58  
Standard 152  
Menu  
Help Key 48  
Menu/Exit Key  
Location 27  
Navigating 47  
Power Loss 79  
Power Outage Report 79  
Printing 77, 78  
Switch to Auto Receive Mode  
78  
Primary Functions 47  
Setting the Paper Size 60  
Structure 46  
Telephone Answering Device Mode  
[TAD] 54  
Telephone/Fax Mode [T/F] 54  
Monitor Volume  
Adjusting Loudness 59  
Multi-frequency Dialing 57  
Message Confirmation Report 26, 123  
Automatic Print when Error Occurs  
124  
Memory Password 116  
Cancelling 116  
Confirming Results 75  
Doesn't print or doesn't print  
correctly 150  
Setting 116  
Memory Polling 107  
Memory Polling (Bulletin) 108  
Memory Reception 18, 76, 77  
Enter Key 26  
162  
OKIFAX 5750/5950  
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One-Touch  
Dialing 29  
Restrict Access 113  
Restricted Access ID 117  
Ring Response 115  
Sender ID Switch 114  
T/F Timer Prg. 115  
Transmission (TX) Mode Default  
112  
N
Navigating  
Keypad 20, 29  
Label Location 29  
Labels 29  
Latch 28  
Number of 151  
Programming 29  
Searching 29  
Keys 46  
Menu 47  
Network  
LAN Options 51  
Printing  
Options 135  
Face Up or Face Down 22  
600 dpi TX Kit 136  
Answering Machine and Tele-  
phone, Install 43  
Answering Machine, Install 43  
External Telephone, Install 42  
Handset 42, 136  
Memory Expansion 136  
MFP Kit 136  
Obtaining 135  
NO (Result Code) 125  
No paper reception 19  
NORMAL 58  
Second Panel 31  
Sending a Fax 72  
Speed Dial/Search Key 28  
Operation and Maintenance  
Safety 34  
Operation Functions 112  
Changing 111  
Normal Operation  
Start/Copy Key 28  
Norwegian Characters  
Unique Key 27, 30, 65  
Numeric Keypad 20, 27  
Sending a Fax 73  
CNG Count 115  
Distinctive Ring 115  
ECM Function 114  
Instant Dial 113  
Memory Full Save 113  
Memory Password 116  
Pulse Dial Rate 114  
Pulse Dial Type 114  
Pulse Make Ratio 114  
Remote Diagnosis 112  
Second Paper Tray 136  
Original Documents. See Document  
Stacker: Location  
Out of paper 19  
Outside Line  
O
Off-Hook (Alarm Tone) 31  
OK (Result Code) 125  
Oki Data  
Dial Prefix (PBX) 58  
Clearing 61  
Entering 61  
PBX 57  
e-Mail Address 2  
Mailing Address 2  
Web Site 2, 17  
Connecting to 60  
User’s Guide: English  
163  
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Setting the Size 60  
Specifications  
Pauses  
Entering Pauses 30  
P
Packing 150  
Automatic Document Feeder  
153  
Documents 69, 70  
Envelopes 153  
Handling 153  
Pause Key 30  
Materials used 36  
Paper  
Automatic Document Feeder 153  
PBX  
Connecting to 60  
Machine won't dial out 148  
PBX Dial Prefix  
Capacity 19  
Changing Sizes 44  
Manual Feeder 153  
Single Sheet 153  
Universal Tray 153  
Width Guides 44  
Paper Indicator 22  
Location 22  
Clearing the Number 61  
Entering the Number 61  
PBX Line 57  
Clearing Document Jams 139  
Clearing Printing Paper Jams 140  
Documents  
Dial Prefix 58  
Variations by Country 58  
PC Fax Mode [PC] 55  
PC Mode 55  
General Guidelines 69  
Multiple Page 70  
Single Page 69  
Paper Tray  
Factory Default Size 44  
Legal to Letter Reduction 44  
Length Adjustment Guide 44  
Loading Documents 70  
Loading into the Paper Tray 44  
Manual Feed 81  
No Paper Reception 76  
Paper Indicator 22  
Paper-Size Setting 60  
Print Side 45  
Capacity 22  
Location 22  
Paper Sizes 22  
Parameters  
Incoming Calls 58  
Password  
PC Print  
Face Up or Face Down  
Copy Output Lever 22, 23  
PC/FAX Switch 59  
Personal (Confidential) Mailboxes  
Closing 95  
Changing 95  
If forgotten 94  
Memory 116  
Recording 94  
Restricted Access ID 117  
Creating 95  
Programming 94  
Personal Computer  
PC/FAX Switch 59  
Personal Mailbox 19  
Address 94  
REPLACE PAPER 145  
164  
OKIFAX 5750/5950  
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Changing Password 95  
Number of 94  
Type 94  
Print  
Documents Blurry 71  
Documents too Dark 71  
Documents too Light 71  
Echo Protection 64  
Cleaning Page 139  
Confidential Faxes 97  
Face Up or Face Down  
Copy Output Lever 22  
Faxes Polled into Memory 110  
Paper Jam 140  
Print Resolution 151  
Received faxes won't print 149  
Reports 119  
Phone Line, Machine doesn't answer  
147  
Photos, Faxing 71  
Physical Dimensions of Machine 153  
Polling 19  
Image Quality  
Resolution Key 27  
Type of Original Key 27  
Include Image on MCF 124  
Incoming Ring 58  
Message Confirmation (MCF)  
Report Options 123  
No Paper Reception 76  
No Toner Reception 76  
PBX Line Access Digit 57  
Power Failures 74  
Machine won't poll 148  
Reception 109  
Transmission 105  
Explanation of Types 105  
Feeder (Document Tray)  
Polling 106  
Activity Report 120  
Message Confirmation Report  
(MCF) 119  
Sender ID on Transmitted Fax 114  
Speed 151  
Priority Transmission 93  
Problem Solving 139  
Alarm Indicator 26  
Memory Polling 107  
Memory Polling (Bulletin)  
108  
Power Outage Report 74  
Remote Diagnosis 112  
Report Options 51  
Power  
Power Cord  
Audible Alarms 31  
Automatic MCF when Error Occurs  
124  
Stop Key 28  
Programming  
Connecting 43  
Location 23  
Power Failures 74  
Power Outage Battery Backup 18  
Power Outage Report 74, 124  
Power Switch 21  
Primary Number 29  
Alphabet Keys 29  
Alternate Number 29  
Clear Key 27  
Creating a Group 84  
Date 52  
Checklist 145  
Closed Network (Rejecting  
Unsolicited Faxes) 73  
Communications Speed 64  
Dial Tone Detection 57  
Deleting Characters 30  
User’s Guide: English  
165  
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Dial Parameter Settings 56  
Enter Key 26  
Hyphen Key 28  
Incoming Call Parameter Settings  
56  
Language 52  
Speed Dial Numbers 62, 63, 64  
Collect Information 64  
Stop Key 28  
Symbols  
Unique Key 27, 30, 65  
Time 52  
Tone Key 27  
TSI/CSI 52, 53  
Unique Key 27  
R
R_JAM (Result Code) 126  
Real-Time Dialing 75  
Receiving  
Answering Machine 54  
Confidential Faxes 19  
Continuous Tone 59  
Dual Access 80  
Fax and Telephone Calls 54  
Faxes are distorted 149  
Faxes won't print 149  
Forwarding Mode [FWD] 55  
Incoming Call Parameters 58  
Incoming Options 51  
Incoming Settings 56  
Manual Reception 75  
Memory Reception Mode [MEM]  
55  
Menu/Exit Key 27  
Norwegian Characters  
Unique Key 27, 30, 65  
One-Touch Keypad 29  
One-Touch Keys 29  
Pauses 30  
PBX Dial Prefix, Clearing 61  
PBX Dial Prefix, Entering 61  
Personal (Confidential) Mailboxes  
94  
Primary Number 29  
Sender ID 52, 53  
Setting Machine ID 52  
Setting the Answering Mode 53  
Shift Down Key 26  
Shift Left Key 26  
Programming Functions  
Deleting Characters 30  
Programming Keys. See Control Panel  
Keys: Location  
Protective Sheet (for Image Drum) 38  
Protocol  
Facsimile Protocol 151  
Pulse Dial  
Pulse Dial Rate 114  
Pulse Dial Type 114  
Pulse Make Ratio 114  
Tone Key 27  
No Paper Reception 76  
No Toner Reception 76  
PC Fax Mode [PC, optional] 55  
Programming Incoming Settings  
56  
PUNIT (Result Code) 126  
Purchasing Supplies 135  
Shift Right Key 26  
Shift Up Key 26  
Space Key 30  
Special character keys 30  
166  
OKIFAX 5750/5950  
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Remote Receive 58  
to Memory 76  
Unit won't receive 147  
Reception Functions 18  
Redial 75  
Destination Numbers 103  
Hub (Key Station) 100  
Relay Broadcast Report  
102, 104  
Toner Cartridge 24  
Reports 19, 119  
0000 Code 123, 124  
Active Memory Files 77, 120  
Activity Report 120  
Relay Password 104  
Redial Interval 56  
Redial Key 27  
Redial Tries 56  
Requirements 100  
Audible Alarms 31  
Relay Group Numbers 101  
Relay Initiating Station 100  
Using Your Machine as a 101  
Relay Key Station (Hub) 100, 101  
Printing the Relay Fax 104  
Requirements 103  
Automatically Generated 120  
Broadcast Confirmation 121  
Broadcast Entry Report 124  
Codes 125  
Rejecting Unsolicited Fax Messages 73  
Closed Network 73  
Relay  
Communication Codes 126  
Result Codes 125  
Relay Broadcast  
Confirmation Report (Relay  
Broadcast Report) 101  
Initiating 102  
Using Your Machine as a 103  
Relay Password 101  
RELOAD DOCUMENT 75  
Remote Diagnosis 112  
Remote Mailboxes  
Confidential Faxes 96  
Remote Receive 58  
Answering Machine 55  
Replacement  
Confidential Reception 97, 125  
Configuration Report 111, 122  
Function List 123  
Group Directory Report 86, 122  
List 119  
Message Confirmation (MCF) 123  
Doesn't print or doesn't print  
correctly 150  
Image included on report 124  
Options 123  
Prints if errors occur 124  
Power Outage 74, 79, 124  
Relay Broadcast Report 102  
Relay Broadcast Report  
Auto Dial 99 102  
Contact Number 101  
Contact Number Programming  
102  
Relay Faxing 13, 100  
Contact Number (Relay  
Broadcast Report) 101, 102  
Destination Groups 103  
How to Obtain Replacement Parts  
135  
Image Drum 24  
User’s Guide: English  
167  
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Printed from menu 119  
Printing 119  
Relay Broadcast Report 101, 102  
Program the Number 102  
Report Options 51  
Telephone Directory 18, 121  
Unwanted 147  
Scanning 152  
Cleaning the Scanner Path 127  
S
S_JAM (Result Code) 126  
Safety  
Gray Scale 152  
Length 152  
Resolution 152  
Speed 152  
Emergency First Aid 35  
Image Drum Handling 34  
Installation 33  
Width 152  
Operation and Maintenance 34  
Toner  
Resetting the Drum Counter 134  
Resolution  
Search  
by Group Name 86  
Group 86  
Handling 34  
Print 151  
if swallowed 35  
in the eyes 35  
Inhaled Toner 35  
Saving Money 12  
Control Access to Your Machine  
13  
Resolution Key 27  
Scanning 152  
Set while Loading Documents 71  
Transmission (TX) Mode Default  
112  
One-Touch Keys 29  
Search to Send a Fax 72  
Speed Dial/Search Key 28  
Second Panel  
Accessing 31  
Location 28  
One-Touch Keys 31  
Second Paper Tray  
Setting the Size 60  
Security 19  
Restrict Access 113  
Restricted Access ID 117  
Cancelling 117  
Setting 117  
Using 117  
Result Codes 125  
Ring Response 115  
Ringing, Incoming Ring 58  
RX (Communication Code) 126  
Passwords 13  
Restrict Phone Numbers 13  
Delayed Transmission 13  
Relay Faxing 13  
Saving Time 14  
Closed Network 149  
Confidential Faxes 93  
Confidential Mailboxes 19  
Confidential Reception 19  
Personal Mailboxes 19  
Restrict Access 113  
Restricted Access ID 117  
Auto Start 56  
Dual Access 14  
Help Button 14  
Oki Data Web Site 14  
Speed Dial Numbers 14  
168  
OKIFAX 5750/5950  
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Sender ID  
Setting 52  
Speed Access No. 23 114  
Unique Key 27  
Sending 71  
Service Function Settings 118  
MYD/DMY 118  
Time/Date Print 118  
TSI Print 118  
Settings, Selecting 46  
Shift Keys  
Speaker  
Adjusting the Volume 59  
Special character keys 30  
Specifications 151  
Coding Scheme 151  
Communications 151  
Consumables  
Blank fax received 147  
Broadcast Fax 87  
Down 26  
Document Guidelines 69  
General 69  
Loading Documents 70  
Multi-Location Message Confirma-  
tion Report 124  
Multiple Page Documents 70  
Poor Quality Received Image 147  
Relay Faxing 100  
Single Location Message Confirma-  
tion Report 124  
Single Page Specifications 69  
to a Single Location 72  
Using a 2-digit Speed Dial 72  
Using a 3-digit Speed Dial 72  
Using a One-Touch 72  
Left 26  
Right 26  
Up 26  
Drum Yield 153  
Toner Yield 152  
Dialing 151  
Electrical 154  
Environmental 154  
Image Drum Yield 132  
Memory 152  
Shipping 36, 150  
Signals  
CNG Count 115  
Distinctive Ring 115  
Signal Tones 31  
Size  
Multiple Page Documents 70  
Paper 60  
Single Page Specifications 69  
Sounds  
and 600 dpi TX 152  
Installation Limitations 152  
Optional 152  
Standard 152  
Modem Speed 151  
Paper Handling 153  
Automatic Document Feeder  
153  
Signal Tones 31  
Space Key 30  
Using an External Telephone 73  
Using the Numeric Keypad 73  
Using the Search Function 72  
Spanish  
Envelopes 153  
Change the Language 60  
Setting the Language 52  
Manual Feeder 153  
Single Sheets 153  
Universal Tray 153  
User’s Guide: English  
169  
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Physical Dimensions 153  
Print Resolution 151  
Print Speed 151  
and Closed Network 73  
Chain Dialing  
Plus Key 30  
Clearing 68  
Stopping a Transmission 75  
Sunlight and Image Drum Exposure 34  
Supplies 135  
Protocol 151  
Symbols  
Scanning 152  
Toner Cartridge Yield 128  
Transmission Speed 151  
Communication Speed 64  
Dialing 17  
Echo Protection 64  
Group 63, 86  
Keys don't work 147  
Name 64  
Numeric Keypad 27, 65  
One-Touch Keypad 65  
Primary Telephone Number 64  
Programming 63, 64, 67  
Collect Information 64  
Speed Dial Numbers 62  
Speed Dial/Search Key 28  
Unique Key 27, 30, 65  
T
Speed  
T/F Mode 54  
T/F Timer Prg. 115  
TAD Mode 54  
Answering Machine 43  
TEL Jack 1 23  
TEL Jack 2 23  
Instant Dial 113  
Modem 151  
Print 151  
Scanning 152  
Transmission 151  
Speed Access  
TEL Mode 54  
ID/Password Programming 49  
Incoming Options 51  
LAN Options 51  
Machine Settings 50  
Numbers, Types 49  
Numeric Keypad 27  
Report Options 51  
Manual Reception 75  
Unit doesn't switch 149  
Telephone  
Stacking  
Face Up / Face Down 82  
Standby  
Menu/Exit Key 27  
Standby Mode 142  
Start/Copy Key, Location 28  
STOP (Result Code) 126  
Stop Key, Location 28  
External  
Installation 42  
Real-Time Dialing 75  
Using to Send a Fax 73  
Telephone Answering Device Mode  
[TAD] 54  
Speed Dial  
2-Digit 63  
3-Digit 63  
Alternate Telephone Number 64  
Telephone Directory 121  
170  
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Speed Dial/Search Key 28  
Telephone Line  
Installation 43  
Temperature Specifications 154  
Time  
MF 57  
Transmission  
Connection 41  
Dial Prefix 58  
Delayed 89  
Setting 52  
Batch 91  
Distinctive Ring 115  
Hook Key 28  
Line Jack 23  
PBX 57  
Poor Conditions (ECM  
Function) 114  
Setting for Delayed Fax 148  
Timing  
Ring Response 115  
T/F Timer Prg. 115  
Tone (MF) Duration 57  
Tone Key 27  
Didn't work 148  
Fax 89  
Fax vs. Batch 90  
Dial Settings, Programming 56  
Display Messages 74  
Dual Access 79  
TEL Jack 1 23  
TEL Jack 2 23  
Tone/Plus (MF/DP) 57  
Toner  
Fax forwarding 19  
Functions 18  
Variations by Country 58  
Telephone Number  
Alternate Number 29, 64  
Deleting Characters 30  
Dial Prefix 58  
Cleaning 34  
Handling 34  
In the eyes 35  
Inhaled 35  
Installation 39  
Priority Transmission 93  
Speed 151  
Start/Copy Key 28  
Stop Key 28  
Stopping 75  
Transmission (TX) Mode Default  
112  
Dial Settings 56  
Location 24  
Forwarding Mode [FWD] 55  
Numeric Keypad 27  
Primary Number 29, 64  
Programming Dial Settings 56  
Redial Key 27  
Sender ID 53  
TSI/CSI 53  
No Toner Reception 76  
Replacement 128  
Swallowed 35  
Toner Low  
Transmission Rate 18  
Transmit  
Broadcast Fax 87  
Group vs. Broadcast 83  
TSI/CSI  
No Toner Reception 76  
Yield 128, 152  
Touch Tone  
Telephone/Fax Mode [T/F] 54  
Telephone and Answering Machine  
External  
User’s Guide: English  
171  
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Hyphen Key 28  
Numbers 28  
Setting 52  
Volume  
Buzzer Adjustments 59  
Speaker Adjustments 59  
TX (Communication Code) 126  
Type of Original Key, Location 27  
W
Warranty  
LED Printhead (Location)  
Location 24  
Width, Scanning 152  
U
Umlaut Characters, use Unique Key 30  
Unique  
Characters 27  
Unique Key 27, 30  
Unpacking  
Missing Items 36  
Unsolicited Faxes 73, 149  
Closed Network 73  
Unwanted Faxes 149  
Uppercase (Caps Key) 30  
User Language, Changing 60  
V
Ventilation  
Installing the Machine 35  
Voice Request  
Machine disconnects before it  
answers 148  
172  
OKIFAX 5750/5950  
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