Microsoft All in One Printer SPC210SF User Manual

Before you can use the machine, you must set up the hardware and install the software.  
Please read this “Quick Setup Guide” for the correct setup procedure and installation  
instructions.  
Step 1  
Step 2  
Setup is Complete!  
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for  
quick and easy reference at all times.  
Read this manual carefully before you use this product and keep it handy for future reference. For  
safe and correct use, please be sure to read the Important Information in “User’s Guide” before  
using the machine.  
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Getting Started  
Carton Components  
1
2
9
8
3
4
Quick Setup Guide  
CD-ROM  
7
6
5
1. Automatic Document Feeder (ADF) 5. Paper Tray  
2. Control Panel  
6. Power Switch  
7. Back Cover  
3. Face-down Output Tray with  
Support Flap (Support Flap)  
4. Front Cover  
8. Document Cover  
9. ADF Document Output Support Flap  
User’s Guide  
OPC Belt Cartridge  
Telephone Line Cord  
AC Power Cord  
1
Toner Cartridges (Black, Cyan, Magenta and Yellow)*  
Carton components may differ from one country to another.  
Save all packing materials and the carton.  
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the  
interface you intend to use (Parallel, USB or Network).  
Do NOT connect the interface cable at this time. Connecting the interface cable is done during the  
software installation process.  
USB interface cable  
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2.0 meters).  
When you use a USB cable, make sure you connect it to the USB port of your computer and not to a  
USB port on a keyboard or non-powered USB hub.  
Parallel interface cable  
Please make sure you use a Parallel interface cable that is no longer than 6 feet (2.0 meters).  
Use a shielded interface cable that is IEEE 1284-compliant.  
*1 The toner cartridges that are supplied with this machine, are starter cartridges. Starter cartridges have approx.  
half the page yield of the standard toner cartridge, 1,500 pages (Black) and 1,500 pages (Cyan, Magenta and  
Yellow) at approximately 5% print coverage (Letter size).  
1
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Control Panel  
1
2
3
4
5
6
7
12  
11  
10  
9
8
1
4
7
One Touch keys  
Liquid Crystal Display  
Stop/Exit key  
2
5
8
Job Cancel key  
Secure Print key  
Start keys  
3
6
9
Fax and telephone keys  
Dial Pad  
Navigation keys  
10 Mode keys  
11 Copy keys  
12 Shift key  
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.  
This machine is heavy and weighs approximately 76.7 lb (34.8 kg). To prevent injuries, use at least two  
people to lift the machine.  
When you lift the machine make sure you use the handholds at the bottom four corners of the machine.  
2
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Table of Contents  
Step 1  
Step 2  
For USB Interface Cable Users  
For Parallel Interface Cable Users  
For Network Interface Cable Users  
Setting your IP Address, Subnet Mask and Gateway using BRAdmin  
3
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Setting Up the machine  
Step 1  
4 Take out all the toner cartridges from the  
Install the Toner  
cartridges  
machine.  
1
Do NOT connect the interface cable.  
Connecting the interface cable is  
done when installing the driver.  
1 Remove the protective tape.  
5 Carefully pull the protective part out of the  
machine.  
2 Open the front cover.  
6 Rock the toner cartridge 3 to 4 times.  
7 Pull off the tape labeled REMOVE, and then  
Front cover  
remove the orange protective cover.  
REMOVE tape  
Protective cover  
3 Remove the protective part.  
Go to the next page  
4
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8 Install the toner cartridge by sliding it into  
the correct guide. Match the cartridge color  
label to the corresponding label on the  
machine.  
Remove the protective  
parts of the Fusing Unit  
2
1 Open the back cover (1) and the scanner  
unit (2) of the machine.  
9 Repeat steps 6 through 8 for the  
remaining toner cartridges.  
2 Pull out the protective part from both sides  
K
of the fusing unit.  
K
Y
Y
M
M
C
C
0 Close the front cover.  
3 Close the scanner unit (1) and the back  
cover (2).  
5
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Setting Up the machine  
Step 1  
4 Put the OPC belt cartridge into the machine  
Install the OPC Belt  
Cartridge  
guides with the flat side facing you.  
3
Do NOT touch the green surface of  
the OPC belt cartridge or expose it  
to bright room light or sunlight for  
more than two minutes to avoid  
damaging the belt.  
1 Open the scanner unit.  
Scanner unit  
5 Lock the belt cartridge lock levers.  
2 Open the inside cover so that it latches  
under the scanner unit.  
Inside cover  
Belt cartridge lock levers  
6 Close the inside cover, and then close the  
scanner unit.  
3 Remove the orange belt tension release  
pins from both sides of the OPC belt  
cartridge. Remove the protective sheet.  
Protective sheet  
OPC belt  
cartridge  
Belt tension  
release pin  
6
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4 Put the paper in the paper tray.  
Check that the paper is flat in the tray and  
below the maximum paper mark.  
Load Paper in the Paper  
Tray  
4
1 Pull the paper tray completely out of the  
machine.  
Maximum paper mark  
2 While pressing the paper guide release  
lever, slide the adjusters to fit the paper  
size.  
5 Put the paper tray firmly back in the  
Check that the guides are firmly in the slots.  
machine.  
Paper guide  
Output paper tray  
support flap  
Paper guide  
3 Fan the stack of paper well to avoid paper  
jams and misfeeds.  
For details on supported paper  
specifications, see “Acceptable paper and  
other media” in Chapter 2 of the User’s  
Guide.  
7
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Step 1  
Setting Up the machine  
If you are sharing one phone line with an  
external telephone, connect it as shown  
below.  
Install the Power Cord  
and Phone Line  
5
Do not connect the Parallel or USB  
cable yet.  
1 Make sure that the power switch is off.  
Connect the AC power cord to the machine.  
If you are sharing one phone line with an  
external telephone answering device,  
connect it as shown below.  
2 Plug the AC power cord into an AC outlet.  
Turn the power switch on.  
TAD  
TAD  
3 Connect one end of the telephone line cord  
to the jack on the machine marked LINE  
and the other end to a modular wall jack.  
Please set the receive mode to  
External TAD.  
For more details, see “Connecting an  
external telephone answering device (TAD)”  
in Chapter 3 of the User’s Guide.  
Warning  
The machine must be grounded using a 3-prong  
plug.  
Since the machine is grounded through the power  
outlet, you can protect yourself from potentially  
hazardous electrical conditions on the telephone  
network by keeping the power cord connected to  
your machine when you connect it to a telephone  
line. Similarly, you can protect yourself when you  
want to move your machine by disconnecting the  
telephone line first and then the power cord.  
8
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Setting the Date and  
Time  
7 Setting your Station ID  
You should store your name and fax number to be  
6
printed on all fax pages that you send.  
The machine displays the date and time, and prints it  
on every fax you send.  
1 Press Menu/Set.  
2 Press 0.  
1 Press Menu/Set.  
2 Press 0.  
3 Press 3.  
3 Press 2.  
4 Enter your fax number (up to 20 digits) on  
the dial pad, and then press Menu/Set.  
4 Enter the last two digits of the year on the  
dial pad, and then press Menu/Set.  
Station ID  
Fax:  
Date/Time  
Year:2005  
5 Enter your telephone number (up to 20  
digits) on the dial pad, and then press  
Menu/Set.  
(e.g. Enter 0, 5 for 2005.)  
5 Enter the two digits for the month on the dial  
(If your telephone number and fax number  
are the same, enter the same number  
again.)  
pad, and then press Menu/Set.  
Date/Time  
Month:03  
Station ID  
Tel:  
(e.g. Enter 0, 3 for March.)  
6 Enter the two digits for the day on the dial  
6 Use the dial pad to enter your name (up to  
pad, and then press Menu/Set.  
20 characters), and then press Menu/Set.  
Date/Time  
Day:01  
Station ID  
Name:  
(e.g. Enter 0, 1.)  
Refer to the following chart for entering  
your name.  
If you need to enter a character that is on  
the same key as the previous character,  
press to move the cursor to the right.  
7 Enter the time in 24-hour format on the dial  
pad, and then press Menu/Set.  
Date/Time  
Time:15:25  
Press  
key  
One  
time  
Two  
times  
Three  
times  
Four  
times  
(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)  
8 Press Stop/Exit.  
2
3
4
5
6
7
8
9
A
D
G
J
M
P
T
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
If you make a mistake, press Stop/Exit to  
start from Step 1.  
L
O
R
V
Y
W
For more details, see “Entering Text” in  
Appendix B of the User's Guide.  
7 Press Stop/Exit.  
9
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Setting Up the machine  
Step 1  
8 Selecting a Receive Mode  
There are four possible receive modes; Fax Only,  
Fax/Tel, Manualand External TAD.  
Choose the Receive Modewhich best suits your  
needs.  
1 Press Menu/Set.  
2 Press 0.  
Are you connecting an external telephone or external  
telephone answering device to the machine?  
3 Press 1.  
No  
Yes  
4 Press  
or  
to select the mode.  
Press Menu/Set.  
Are you using the voice  
message function of your  
external telephone answering  
device?  
5 Press Stop/Exit.  
For more details, see “Receiving a fax” in  
Chapter 6 of the User's Guide.  
No  
Do you want the machine to answer fax and  
telephone calls automatically?  
Yes  
Do you want to use the machine for Fax  
only?  
Yes  
Fax Only  
The machine  
automatically answers  
every call as a fax.  
No  
Fax/Tel  
The machine controls  
the line and  
automatically answers  
every call. If the call is  
not a fax, the machine  
will ring for you to pick  
up the call.  
No  
Manual  
You control the phone  
line and must answer  
every call yourself.  
Yes  
External TAD  
Your external telephone  
answeringdevice(TAD)  
automatically answers  
every call. Voice  
messages are stored on  
the external TAD. Fax  
messages are printed.  
10  
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Selecting Your  
Language  
9
1 Press Menu/Set.  
2 Press 0.  
3 Press 0.  
4 Select your language (Englishor French)  
by using  
or  
, and then press  
Menu/Set.  
Local Language  
English  
5 Press Stop/Exit.  
10 Setting the LCD Contrast  
You can change the contrast to help the LCD look  
lighter or darker.  
1 Press Menu/Set.  
2 Press 1.  
3 Press 7.  
4 Press  
OR—  
Press  
to increase the contrast.  
to decrease the contrast.  
Press Menu/Set.  
5 Press Stop/Exit.  
Go to Next page to  
install the drivers & software  
11  
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Installing the Drivers & Software  
Step 2  
Supplied CD-ROM “Multi-Function Suite”  
The CD-ROM includes the following items:  
Install Multi-Function Suite  
You can install the Multi-Function Suite and  
multifunction drivers.  
Install Optional Applications  
You can install additional Multi-Function Suite  
software utilities.  
Documentation*1  
View the User’s Guide and other documentation in  
PDF format (Viewer included).  
Repair Multi-Function Suite  
(For USB and Parallel cable users only.)  
If you experience errors while installing the  
Multi-Function Suite, you can use this function to  
automatically repair and re-install the software.  
Multi-Function Suite includes Printer Driver,  
Scanner Driver, ScanSoft® PaperPort® 9.0SE,  
ControlCenter2 and ScanSoft® OmniPage®.  
PaperPort® 9.0SE is a document management  
application for viewing scanned documents.  
ScanSoft® OmniPage®, which is integrated into  
PaperPort® 9.0SE, is an OCR application that  
converts an image into text and inserts it into  
your default word processor.  
1
*
The User’s Guide on the CD-ROM includes the  
Software and Network User’s Guide for features  
available when connected to a computer  
(e.g. Printing and scanning).  
12  
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Installing the Drivers & Software  
Step 2  
Follow the instructions on this page for your operating system and interface cable.  
USB Interface Cable Users ..........................................Go to page 14  
Parallel Interface Cable Users.....................................Go to page 17  
®
Windows NT Workstation Version 4.0 Users...........Go to page 20  
13  
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Installing the Drivers & Software  
Step 2  
For USB Interface Cable Users  
®
(For Windows 98/98SE/Me/2000 Professional/XP)  
Make sure that you have completed the instructions from Step 1 “Setting Up  
®
5 After reading and accepting the ScanSoft  
Please close any applications running before  
installing the Multi-Function Suite.  
®
PaperPort 9.0SELicenseAgreement, click  
Yes.  
1 Turn off and unplug the machine from the  
AC outlet and disconnect it from your  
computer, if you already connected an  
interface cable.  
®
The installation of PaperPort 9.0SE will  
automatically start and is followed by the  
installation of Multi-Function Suite.  
6 When the Multi-Function Suite Software  
License Agreement window appears, read  
the agreement, then click Yes if you agree  
to its terms.  
2 Turn on your computer.  
®
(For Windows 2000 Professional/XP, you  
must be logged on with Administrator  
rights.)  
7 Select Local Connection, and then click  
Next.  
3 Insert the supplied CD-ROM into your CD-  
ROM drive. If the language screen appears,  
select your language.  
The installation will continue.  
4 The CD-ROM main menu will appear.  
Click Install Multi-Function Suite.  
If this window does not appear, use Windows®  
Explorer to run the setup.exe program from  
the root directory of the CD-ROM.  
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8 When this screen appears, connect the  
USB interface cable to your PC, and then  
connect it to the machine.  
9 Plug in the power cord and turn on the  
machine.  
(For Windows® XP)  
(For Windows® 98/98SE/Me/2000)  
It will take a few seconds for the installation  
screen to appear.  
The installation of the drivers will  
automatically start. The screens appear one  
after another. Please wait, it will take a few  
seconds for all the screens to appear.  
DO NOT try to cancel any of the  
screens during this installation.  
0 When the On-Line Registration screen is  
displayed, follow the on-screen instructions.  
We recommend that you connect the machine  
directly to your computer.  
DO NOT connect the machine to a  
USB port on a keyboard or a non-  
powered USB hub.  
Continued ...  
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Installing the Drivers & Software  
Step 2  
For USB Interface Cable Users  
®
(For Windows 98/98SE/Me/2000 Professional/XP)  
A Click Finish to restart your computer.  
(After restarting the computer, for  
®
Windows 2000 Professional/XP, you must  
be logged on with Administrator rights.)  
The Multi-Function Suite, Printer Driver  
and Scanner driver have been installed  
and the installation is now complete.  
16  
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For Parallel Interface Cable Users  
®
(For Windows 98/98SE/Me/2000 Professional/XP)  
Make sure that you have completed the instructions from Step 1 “Setting Up  
®
5 After reading and accepting the ScanSoft  
Please close any applications running before  
installing the Multi-Function Suite.  
®
PaperPort 9.0SE License Agreement, click  
Yes.  
1 Turn off and unplug the machine from the  
AC outlet and disconnect it from your  
computer, if you already connected an  
interface cable.  
®
The installation of PaperPort 9.0SE will  
automatically start and is followed by the  
installation of Multi-Function Suite.  
6 When the Multi-Function Suite Software  
License Agreement window appears, read  
the agreement, then click Yes if you agree  
to its terms.  
2 Turn on your computer.  
®
(For Windows 2000 Professional/XP, you  
must be logged on with Administrator  
rights.)  
7 Select Local Connection, and then click  
Next.  
3 Insert the supplied CD-ROM into your CD-  
ROM drive. If the language screen appears,  
select your language.  
The installation will continue.  
4 The CD-ROM main menu will appear.  
Click Install Multi-Function Suite.  
If this window does not appear, use Windows®  
Explorer to run the setup.exe program from  
the root directory of the CD-ROM.  
Continued ...  
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Installing the Drivers & Software  
Step 2  
For Parallel Interface Cable Users  
®
(For Windows 98/98SE/Me/2000 Professional/XP)  
8 When this screen appears, connect the  
parallel interface cable to your PC, and then  
connect it to the machine.  
9 Plug in the power cord and turn on the  
machine.  
(For Windows® XP)  
®
(For Windows® 98/98SE/Me/2000)  
0 For Windows 98/98SE/Me/2000  
Professional users, click Next.  
®
DO NOT plug in the power cord  
before connecting the parallel  
interface cable. It may cause  
For Windows XP users, wait for a while  
since the installation of the drivers will  
automatically start. The screens appear one  
after another.  
Caution  
damage to your machine.  
DO NOT try to cancel any of the  
screens during this installation.  
A When the On-Line Registration screen is  
displayed, follow the on-screen instructions.  
We recommend that you connect the machine  
directly to your computer.  
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B When the following screen appears, click  
Finish and wait as the PC restarts  
®
Windows and continues the installation.  
C After the computer restarts, the installation  
of the drivers will automatically start. Follow  
the instructions on the screen.  
®
(For Windows 2000 Professional/XP, you  
must be logged on with Administrator  
rights.)  
®
D For Windows 2000 Professional users, if  
the Digital Signature Not Found dialog  
boxes appear, click Yes to install the  
drivers.  
The Multi-Function Suite, Printer driver  
and Scanner driver have been installed  
and the installation is now complete.  
19  
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Installing the Drivers & Software  
Step 2  
®
For Windows NT Workstation Version 4.0 Users  
Make sure that you have completed the instructions from Step 1 “Setting Up  
5 Insert the Supplied CD-ROM into your CD-  
Please close any applications running before  
ROM drive. If the language screen appears,  
installing the Multi-Function Suite.  
select your language.  
1 Turn off and unplug the machine from the  
AC outlet.  
6 The CD-ROM main menu will appear.  
2 Turn on your computer.  
Click Install Multi-Function Suite.  
You must be logged on with Administrator  
rights.  
DO NOT plug in the power cord  
before connecting the parallel  
interface cable. It may cause  
Caution  
damage to your machine.  
3 Connect the parallel interface cable to your  
computer, and then connect it to the  
machine.  
If this window does not appear, use Windows®  
Explorer to run the setup.exe program from  
the root directory of the CD-ROM.  
®
7 After reading and accepting the ScanSoft  
®
PaperPort 9.0SELicenseAgreement, click  
Yes.  
We recommend that you connect the machine  
directly to your computer.  
4 Plug in the power cord and turn on the  
machine.  
®
The installation of PaperPort 9.0SE will  
automatically start and is followed by the  
installation of Multi-Function Suite.  
8 When the Multi-Function Suite Software  
License Agreement window appears, read  
the agreement, then click Yes if you agree  
to its terms.  
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9 Select Local Connection, and then click  
Next.  
The installation will continue.  
0 When the On-Line Registration screen is  
displayed, follow the on-screen instructions.  
A When the following screen appears, click  
Finish and wait as the PC restarts  
®
Windows and continues the installation.  
(You must be logged on with Administrator  
rights.)  
The Multi-Function Suite, Printer driver  
and Scanner driver have been installed  
and the installation is now complete.  
21  
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Installing the Drivers & Software  
Step 2  
For Network Interface Cable Users  
®
(For Windows 98/98SE/Me/NT/2000 Professional/XP)  
Make sure that you have completed the instructions from Step 1 “Setting Up  
1 Turn off and unplug the machine from AC  
5 Insert the supplied CD-ROM into your CD-  
ROM drive. If the language screen appears,  
select your language.  
outlet.  
2 Connect the network cable to the machine,  
and then connect it to a free port on your  
hub.  
6 The CD-ROM main menu will appear.  
Click Install Multi-Function Suite.  
3 Plug in the power cord and turn on the  
machine.  
If this window does not appear, use Windows®  
Explorer to run the setup.exe program from  
the root directory of the CD-ROM.  
®
7 After reading and accepting the ScanSoft  
®
PaperPort 9.0SELicenseAgreement, click  
Yes.  
4 Turn on your computer.  
®
(For Windows 2000 Professional/XP/  
®
Windows NT 4.0, you must be logged on  
with Administrator rights.)  
Close any applications running before  
installing the Multi-Function Suite.  
®
The installation of PaperPort 9.0SE will  
automatically start and is followed by the  
installation of Multi-Function Suite.  
Before installation, if you are using Personal  
Firewall software, disable it. Once you are  
sure that you can print after the installation,  
re-start your Personal Firewall software.  
8 When the Multi-Function Suite Software  
License Agreement window appears, read  
the agreement, then click Yes if you agree  
to its terms.  
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9 Select Network Connection and then click  
C When the On-Line Registration screen is  
Next.  
displayed, follow the on-screen instructions.  
0 The installation of the drivers will  
automatically start. The installation screens  
appear one after another. Please wait, it will  
take a few seconds for all the screens to  
appear.  
D When the following screen appears, click  
Finish and wait as the PC restarts  
®
Windows and continues the installation.  
®
(For Windows 2000 Professional/XP/  
®
Windows NT 4.0, you must be logged on  
with Administrator rights.)  
DO NOT try to cancel any of the  
screens during this installation.  
A If the machine is configured for your  
network, select your machine from the list  
and then click Next.  
The Multi-Function Suite, Network  
Printer driver, Network Scanner driver  
have been installed and the installation  
is now complete.  
For Network installations, the Repair  
Multi-Function Suite selection from the  
main menu is not supported.  
B If the machine is not yet configured for use  
on your network, the Configure IP address  
window will appear. Enter the IP address  
information appropriate to your network by  
clicking OK and following the on-screen  
instructions.  
Network Scanning is not supported in  
Windows NT® 4.0.  
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For Network Users  
Installing the BRAdmin Professional  
Configuration Utility  
The BRAdmin Professional utility is designed to manage your network connected devices such  
as network-ready Multifunction devices and/or network-ready printers in a Local Area Network  
(LAN) environment.  
BRAdmin Professional can also be used to manage devices from other manufacturers whose  
products support SNMP (Simple Network Management Protocol).  
1 Insert the supplied CD-ROM into your CD-ROM drive.  
The opening screen will appear automatically.  
Follow the on-screen instructions.  
2 Click the Install Optional Applications icon on the main menu screen.  
3 Click BRAdmin Professional and follow the on-screen instructions.  
The default password for the print server is  
“access. You can use BRAdmin  
Professional or a web browser to change this  
password.  
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Setting your IP Address, Subnet Mask and  
Gateway using BRAdmin Professional  
1 Start BRAdmin Professional, and select  
3 Double-click the new device.  
TCP/IP.  
4 Enter the IP Address, Subnet Mask and  
2 Select Search Active Devices from the  
Devices menu.  
Gateway, and then click the OK button.  
BRAdmin will search for new devices  
automatically.  
5 The address information will be saved to the  
machine.  
For more information on network  
administration, please see the Network  
User’s Guide in the programs menu.  
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Options and Consumables  
Options  
The machine has the following optional accessories. You can expand the capabilities of the  
machine by adding these items.  
Lower Tray Unit  
SO-DIMM Memory  
Paper Feed Unit Type 1000  
Memory Unit Type C (64/128/256 MB)  
Second lower paper tray unit expands total input capacity up  
to 530 sheets.  
You can expand the memory up to a total of 576 MB by  
installing memory modules.  
The 512 MB memory module is not supplied by us. When  
you expand the total memory capacity to 576 MB, install the  
following type of memory module.  
Legal Paper Tray Unit  
Paper Cassette Type 1000  
Module Type:  
SO-DIMM (Small Outline Dual-in-line  
Memory Module)  
Memory Type: SDRAM (Synchronous Dynamic RAM)  
Number of Pins: 144 pins  
CAS latency:  
2 or 3  
Clock frequency: 100 MHz or more  
The input capacity is up 250 sheets.  
Replacement Consumables  
When the time comes to replace consumables, an error message will be indicated on the LCD.  
Toner Cartridges  
Waste Toner Pack  
LP Toner Cassette Type 140 / Type 140LY  
Waste Toner Bottle Type 140  
Black, Cyan, Magenta, Yellow  
OPC Belt Cartridge  
Photo Conductor Unit Type 140  
26  
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Trademarks  
Windows, Microsoft and Windows NT are registered trademarks of Microsoft in the U.S. and other countries.  
PaperPort and OmniPage are registered trademarks of Nuance Communications Inc.  
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its  
proprietary programs.  
All other brand and product names mentioned in this manual are registered trademarks of their respective  
companies.  
Copylight © 2005  
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EN USA G157-3005  
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