Epson WorkForce 545 User Manual

®
2
Raise the control panel and press the  
On button.  
WorkForce 545/645 Series  
Start Here  
Read these instructions before using your product.  
Note: If you want to lower the control panel, squeeze the  
release bar underneath.  
1 Unpack  
Caution: To avoid damaging your product, always squeeze the  
release bar to lower the control panel.  
French control  
panel sticker  
(included for  
Canada only)  
Caution: Do not open ink cartridge packages until you are ready to  
install the ink. Cartridges are vacuum packed to maintain reliability.  
3 Select settings  
Remove all protective materials.  
1
To select English as your language, press OK.  
If you want to change the language, press  
or  
to  
select it, then press OK.  
Caution: Do not remove the plastic strip shown below. It is part of the  
Automatic Document Feeder.  
2
3
Select your country/region and press OK.  
Select Summer if Daylight Saving Time is in effect  
(spring through summer); otherwise, select Winter.  
Press OK.  
4
5
6
7
Select the date format and press OK.  
Press the number keys to enter the date and press OK.  
Select the time format (12h or 24h) and press OK.  
Press the number keys to enter the time. Then press  
2 Turn on  
or  
to select AM or PM, if necessary.  
1
Connect the power cord to the back of the printer and to an  
electrical outlet.  
8
Press OK.  
Note: You can change the date and time settings using the product’s  
control panel. For more information, see the online User’s Guide.  
4 Install ink cartridges  
1
Lift up the scanner unit.  
Caution: Do not connect to your computer yet.  
*412191500*  
*412191500*  
2
3
Open the cartridge cover.  
5 Load paper  
You can load letter-, A4-, or legal-size paper, as well as  
various photo papers. For information on the papers available  
for your product, see the Quick Guide. For instructions on  
loading legal-size or photo paper, see the online User’s  
Guide.  
Shake the ink cartridges gently 4 or 5 times, then unpack  
them.  
1
Pull out the paper cassette at the bottom of the printer.  
4
Remove only the yellow tape from each cartridge.  
2
3
Slide the edge guides outward.  
Caution: Don’t remove any other seals or the cartridges  
may leak.  
Position the guide shown below for the size of paper  
you’re using.  
5
6
7
Insert the cartridges in the holder for each color.  
Letter  
LTR  
4
5
6
Insert the paper with the glossy or printable side  
facedown.  
Press each cartridge down until it clicks.  
Slide the edge guides against the paper, but not too  
tight. Make sure the paper is under the tabs on the  
edge guides.  
Close the cartridge cover. Press down until it clicks.  
Gently insert the paper cassette.  
8
9
Lower the scanner unit.  
Press OK to prime the ink delivery system. This takes  
about 5 minutes.  
Note: Your printer ships with full cartridges and part of the ink  
from the first cartridges is used for priming the printer.  
Caution: Don’t turn off the printer while it is priming or you’ll  
waste ink.  
7
Extend the output tray as shown.  
10 When you see this menu on  
your product’s LCD screen,  
do not press the OK button  
yet. Continue with the  
instructions in the following  
sections to load paper in your  
product and install software.  
Connection options  
6 Connect the fax line  
Wireless connection  
To fax, connect the included  
phone cord to a telephone  
wall jack and to the LINE port  
on the back of your product.  
To connect a telephone or  
You must install the software on every computer from which  
you want to print. For the first installation, we recommend  
using a temporary USB cable connection to simplify wireless  
setup. After the printer is connected to the network, you will  
be prompted to remove the cable.  
answering machine, use the EXT.  
port on your product. See the  
Quick Guide for more details.  
If you’re using Mac OS X 10.6 or 10.7, or you don’t have  
a USB cable, you will need to use the control panel on the  
printer to select wireless settings. Follow the instructions on  
your computer screen during software installation; they will  
explain how to connect the printer wirelessly this way.  
Note: If you’re connecting to a DSL phone line,  
you must use a DSL filter or you won’t be able to fax.  
Contact your DSL provider for the necessary filter.  
Make sure you know your network name (SSID) and network  
password:  
7 Install software  
• Network name  
• Network password  
Note: If your computer does not have a CD/DVD drive, you can  
download the software from the Epson website (see “Epson technical  
support”).  
If you don’t have this information, contact the person who set  
up your network.  
Caution: Be sure to close your other programs, including any screen  
savers and virus protection software, before beginning this software  
installation.  
Direct USB connection  
Make sure you have a USB cable (not included).  
1
Make sure the printer is  
NOT CONNECTED to your  
computer.  
Wired network connection  
Make sure you have an Ethernet® network cable (not  
included). You must install the software on every computer  
from which you want to print.  
®
Windows : If you see a Found  
Any problems?  
New Hardware screen, click Cancel  
and disconnect the USB cable. You  
can’t install your software that way.  
If you experience problems during setup, see below:  
Network setup was unsuccessful.  
• Make sure you select the right network name (SSID).  
• If you see a firewall alert message, click Unblock or Allow  
2
3
Insert the product CD.  
to let setup continue.  
Windows: If you see the AutoPlay window, click Run  
Setup.exe. If you see the User Account Control screen,  
click Yes or Continue.  
• If your network has security enabled, make sure you enter  
your network password (WEP key or WPA passphrase)  
correctly. If it has uppercase (ABC) or lowercase (abc)  
letters, make sure you enter them correctly.  
Mac OS® X: Double-click the  
Epson icon.  
4
Click Install (Windows) or Continue (Mac OS X) and  
follow the instructions on your computer screen.  
Function buttons  
Press  
,
,
, or on the printer to highlight a letter or  
function button.  
Press OK to select it.  
5
When you see the Select Your Connection screen, check  
the “Connection options” section on this sheet for more  
information.  
Note: Passwords must be entered in the correct case. Use the  
function buttons to select uppercase (AB12), lowercase (ab12),  
symbols (!#%@), or spaces ( ), and to delete characters (  
).  
Choose your connection. Then click Next (Windows) or  
Continue (Mac OS X) and follow the instructions on your  
computer screen.  
Highlight Done and press OK.  
The printer’s screen is dark.  
Press any button (except On) to wake the printer from  
sleep mode.  
Setup is unable to find my printer after connecting it  
with a USB cable.  
Need paper and ink?  
Try Epson paper with DURABrite® Ultra Ink for professional  
results. For the right supplies at the right time, you can  
purchase them at Epson Supplies Central at  
Make sure it is securely connected as shown:  
(Canadian sales). You can also purchase supplies from an  
Epson authorized reseller. To nd the nearest one,  
call 800-GO-EPSON (800-463-7766).  
Any questions?  
Genuine Epson paper  
Quick Guide  
Epson offers a wide variety of business and photo papers  
to meet your needs; visit Epson Supplies Central for more  
information.  
Basic instructions for copying, printing, faxing,  
scanning, and solving problems.  
On-screen help with your software  
Presentation Paper Matte  
Smooth, non-glare, instant-drying paper ideal  
for home, school and business projects.  
Select Help or ? when you’re using your  
software.  
User’s Guide  
Click the icon on your desktop (or in the Applications/Epson  
Software/Guide folder in Mac OS X) to access the online  
User’s Guide, software downloads, Epson Supplies Central®,  
and more (requires an Internet connection). If you don’t have  
a User’s Guide icon, you can install it from the CD or go to the  
Epson website (see “Epson technical support”).  
Genuine Epson inks  
Look for the numbers below  
to find your cartridges. It’s as  
easy as remembering your number!  
WorkForce 545/645 Series ink cartridges  
Color  
Black  
High-capacity  
Extra High-capacity  
126  
126  
126  
126  
127  
127  
127  
127  
Cyan  
Magenta  
Yellow  
Epson technical support  
Visit epson.com/support (U.S.) or epson.ca/support  
(Canada) where you can download drivers, view manuals, get  
FAQs, or e-mail Epson.  
Epson Connect  
Get instant, wireless printing of photos and  
attachments right from smartphones, iPads,  
tablets, and other popular mobile devices.  
See www.epson.com/connect for details.  
You may also speak with a support specialist by calling:  
U.S.: (562) 276-4382, 6 AM to 8 PM, Pacific Time, Monday  
through Friday, and 7 AM to 4 PM Saturday  
Canada: (905) 709-3839, 6 AM to 8 PM, Pacific Time,  
Monday through Friday  
Days and hours of support are subject to change without  
notice. Toll or long distance charges may apply.  
Software technical support  
ABBYY® FineReader®  
(408) 457-9777  
Recycling  
Epson offers a recycling program for end of life hardware  
and ink cartridges. Please go to www.epson.com/recycle  
for information on how to return your products for proper  
disposal.  
Epson, Supplies Central, WorkForce, and DURABrite are registered trademarks, and Epson  
Exceed Your Vision is a registered logomark of Seiko Epson Corporation.  
General Notice: Other product names used herein are for identification purposes only and  
may be trademarks of their respective owners. Epson disclaims any and all rights in those  
marks.  
This information is subject to change without notice.  
© 2011 Epson America, Inc. 8/11  
Printed in XXXXXX  
CPD-34357R1  

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