Office All-In-One
series
Getting Started
=Read Me First=
Make sure to read this manual before using the machine. Please keep it in hand for future reference.
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Preparation
1
■ Check the Included Items
Before turning on the machine, remove all the orange tapes and the protective sheets.
□ Choosing a Location
Color
Black
FINE cartridges
power cord
telephone line cable
• Do not install the machine where an object may fall on it. The
object may fall into the Rear Tray, resulting in malfunction.
• Do not place any object on the Document Cover. It may
fall into the Rear Tray when opening the Document Cover,
resulting in malfunction.
• Manuals
• Setup CD-ROM (containing the drivers, applications and on-screen manuals)
• Warranty
• A USB cable is necessary to connect the machine with your computer.
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Remove the Protective Material
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1
E
B
C
B
C
A
D
Open the Paper Output
Tray (A).
Lift the Scanning Unit (Cover) (B) until it
locks into place.
Pull the orange protective tape
(D) and remove the protective
material (E).
Then, lift the Scanning Unit (Cover) (B) slightly
and fold the Scanning Unit Support (C), then
gently close the Scanning Unit (Cover) (B).
The Scanning Unit Support (C) is fixed
automatically.
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Connect the Telephone Line
3
Only when connecting a telephone:
2
1
To use the machine as a fax, a telephone
line needs to be connected.
B
This section describes the basic method of
telephone line connection.
For other connection methods, refer to the on-
screen manual: Basic Guide.
A
Go to "4 Turn
When not using
Connect the machine with a telephone line using the
supplied telephone line cable (A).
Remove the telephone connector cap (B), then
connect a telephone with the telephone line
cable.
the Power On"
as a fax:
on page 4.
When using as
both a fax and
telephone:
When using as a fax only:
Go to "4 Turn the Power On" on page 4.
When using as
only
a fax only:
• If you cannot send faxes after installing the
machine, check the telephone line type. For
details, refer to "Confirming the Telephone Line
Connection" in the on-screen manual: Basic
Guide.
• Do not connect the machine and a telephone in parallel
to the same telephone line using a distribution adapter.
The machine may not operate properly.
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Turn the Power On
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1
A
C
D
2
1
OK
B
Plug the power cord into the left side of
the machine, then connect the other end
to the wall outlet.
Turn on the machine (A).
Use the [ or ] button (C) on the Operation
Panel to select the language for the LCD, then
press the OK button.
The standby screen is
displayed.
• Make sure that the Document
Cover (B) is closed.
• If an unintended language is displayed on the LCD, press the Back button (D) to return to the
Language selection screen.
• Do NOT connect the USB cable at this stage.
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Install the FINE Cartridges
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1
E
A
D
F
Lift the Scanning Unit (Cover) (A) until it locks into place.
Close the Document Cover (D) and lift it with the Scanning Unit (Cover).
The Scanning Unit Support (E) is fixed automatically.
The FINE Cartridge Holder (F) comes out. (This is where you install the cartridges.)
• Handle the FINE Cartridges carefully. Do not
drop or apply excessive pressure to them.
• Be sure to use the supplied FINE Cartridges.
• If the FINE Cartridge Holder returns to the right, close the Scanning Unit (Cover) and reopen it.
• If the FINE Cartridge Holder does not come out, make sure that the machine is turned on.
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4
2
3
H
G
Open the Ink Cartridge Locking Cover
Pinch (G) firmly and pull up the cover.
on the right side.
Remove the Black FINE Cartridge
from its box.
Pull the orange protective tape (H) in the direction of
the arrow and remove it gently.
• Be careful not to stain your hands or surrounding work area with ink on the removed protective tape.
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Place the Black FINE Cartridge
into the right slot
.
Push down
of the Ink Cartridge Locking Cover until you hear a click to
close it completely.
View the Ink Cartridge Cover
straight on and check that it is locked correctly (not
at an angle).
Insert the Color FINE Cartridge
into the left FINE Cartridge Holder
in the same
way.
• Do not knock the FINE Cartridge against the sides of the holder.
• Install in a well-lit environment.
• Install the Black FINE Cartridge into the right slot, and the Color FINE Cartridge into the left
slot.
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A
E
Lift the Scanning Unit (Cover) (A) slightly and fold the Scanning Unit Support (E), then gently close the Scanning Unit (Cover) (A).
• Wait until the standby screen appears on the LCD (about 1-2 minutes) and go to the next step.
• Once you have installed the FINE Cartridges, do not remove them unnecessarily.
• If an error message is displayed on the LCD, make sure that the FINE Cartridges are correctly installed.
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Set Up for Fax Reception
6
If you are not using the machine as a fax, go to "7 Install the Software" on page 11.
Select a receive mode according to your needs to receive faxes easily.
You can change the receive mode any time. For details, refer to the on-screen manual: Basic Guide.
When using as a fax only:
When using as both a fax and telephone:
When you want to receive only faxes
(FAX only mode)
When you want to switch the line
between fax and telephone automatically
(FAX priority mode)
When you receive more voice calls than
faxes (TEL priority mode)
If you use Distinctive Ring Pattern
Detection (DRPD) service
When a call arrives:
When a call arrives:
When a call arrives:
When a call arrives:
Voice call:
Voice call:
Voice call:
Voice call:
You cannot answer the call.
The machine rings.
Pick up the handset to answer the call.
The telephone continues to ring.
Pick up the handset, then press the
Stop button to answer the call.
Pick up the handset to answer the call.
Fax call:
Fax call:
Fax call:
Fax call:
The machine does not ring.
Faxes are received automatically.
The machine does not ring.
Faxes are received automatically.
If you pick up the handset and hear the
fax tone, the machine will switch to the
fax automatically and receive the fax.
Faxes are received automatically
when the machine detects the fax ring
pattern.
• When a telephone is connected to the machine, the telephone rings for incoming calls regardless of the selected mode.
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A
B
C
OK
Press the FAX button (A), then press the Menu
button (B).
Press the OK button.
Use the [ or ] button (C) to select a receive
mode, then press the OK button.
The Receive mode set. screen is displayed.
The FAX settings screen is displayed.
The selected receive mode is displayed.
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Install the Software
7
To use the machine by connecting it to a computer, software including the
drivers needs to be copied (installed) to the computer's hard disk.
The screens below are based on Windows Vista operating system
Ultimate Edition (hereafter referred to as "Windows Vista") and Mac OS X
v.10.5.x.
Windows (P.12)
Macintosh (P.19)
• Quit all running applications before installation.
• You need to log on as the administrator (or a member of the Administrators group).
• Do not switch users during the installation process.
• It may be necessary to restart your computer during the installation process. Follow
the on-screen instructions and do not remove the Setup CD-ROM during restarting.
The installation resumes from where it left off when your computer has been restarted.
• Mac OS 9, Mac OS X Classic environments, or Mac OS X v.10.3.8 or earlier are not
supported.
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Windows Macintosh
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2
1
If the Found New Hardware or Found New
Hardware Wizard dialog box appears:
A
TURN OFF THE MACHINE (A).
Turn on the computer, then insert the Setup CD-ROM
into the CD-ROM drive.
The setup program should start automatically.
Go to Step
Go to Step
.
.
Windows Vista
Remove the USB cable connected to
your computer.
1
Windows XP/2000
The dialog box may close. In this case, proceed
from
.
Click Cancel to quit the dialog box.
2
3
Proceed from
.
• Operating noise continues for about 25 seconds
until the machine turns off. Make sure that the
ON button (A) stops flashing.
• If the program does not start automatically, double-click the
CD-ROM icon on the computer. When the CD-ROM contents
appear, double-click MSETUP4.EXE.
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Windows Macintosh
Windows Vista
Windows Vista
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3
AutoPlay screen appears, click Run Msetup4.exe.
User Account Control dialog box appears, click Continue.
If the same dialog box reappears in subsequent steps, click Continue.
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Windows Macintosh
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Click Easy Install.
Click Install.
Drivers, application software, and on-screen manuals are installed automatically.
• If you want to select particular items to install, click Custom Install and follow the on-
screen instructions to proceed with the installation.
• Move the cursor over items to display explanations.
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Windows Macintosh
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Read the License Agreement screen carefully and click Yes.
When the Please Allow All Install Wizard Processes screen appears, click
Next.
Installation starts.
• During installation, follow any on-screen instructions to install the software.
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Windows Macintosh
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10
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A
When the Printer Connection screen appears, connect the machine to
Turn on the machine (A).
Click Next.
the computer with a USB cable.
When the machine is recognized by the
computer, a message appears on the
screen.
• If straight lines are misaligned or print
quality is not satisfactory after installation,
you may need to align the Print Head.
Refer to “When Printing Becomes Faint
or Colors Are Incorrect” in the on-screen
manual: Basic Guide.
• If installation does not continue after 10
minutes, click Help on the screen in step
, then confirm the message.
• The USB port is located on the back center of the machine.
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Windows Macintosh
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13
Serial No. * * * * * * * * *
Click Next.
Click Next.
It may take a while for the next screen to appear.
Click Next only once.
If connected to the Internet, the user registration page appears. Follow the on-screen instructions to register your
machine. You will need your product serial number, which is located on the inside of the machine.
• Internet connection is required. (Connection fees apply.)
• To register later, click Cancel. User registration can be started from the Canon Solution Menu icon. For details, refer to
"Solution Menu" on page 26.
• If you are already registered, the Product Registration screen appears.
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Windows Macintosh
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15
When the Extended Survey Program screen appears, confirm the
Click Exit.
message.
If Restart is displayed, make sure that the Restart the system now (recommended) check
box is selected, then click Restart.
If you can agree, click Agree. If you click Do not agree, the Extended Survey
Program will not be installed.
After restarting the computer, remove the Setup CD-ROM and keep it in a safe place.
(This has no effect on the machine's functionality.)
Next, read "8 Loading Paper" on page 24!
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Windows Macintosh
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1
Connect the machine to the computer with a USB cable.
Turn on the computer, then insert
the Setup CD-ROM into the CD-
ROM drive.
Double-click the Setup icon.
Make sure the machine is turned on.
If the CD-ROM folder does not open automatically, double-click the
CANON_IJ icon on the desktop.
• The USB port is located on the back center of the machine.
ꢀꢈ
Windows Macintosh
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5
Enter your administrator name and password.
Click Easy Install.
Click OK.
Drivers, application software, and on-screen manuals are installed automatically.
If you do not know your administrator name or password, click Help, then
follow the on-screen instructions.
• If you want to select particular items to install, click Custom Install and follow the on-screen
instructions to proceed with the installation.
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Windows Macintosh
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8
Click Install.
Read the License Agreement screen carefully and
Click Next.
click Yes.
Installation starts.
• If straight lines are misaligned or print quality is not satisfactory
after installation, you may need to align the Print Head. Refer
to “When Printing Becomes Faint or Colors Are Incorrect” in
the on-screen manual: Basic Guide.
• Move the cursor over items to display
explanations.
• During installation, follow any on-screen instructions to
install the software.
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Windows Macintosh
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9
10
Serial No. * * * * * * * * *
Click Next.
Click Next.
If connected to the Internet, the user registration page appears. Follow the on-screen instructions to register your
machine. You will need your product serial number, which is located on the inside of the machine.
• Internet connection is required. (Connection fees apply.)
• To register later, click Cancel. User registration can be started from the Solution Menu icon. For details, refer to
"Solution Menu" on page 26.
• If you are already registered, the Product Registration screen appears.
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Windows Macintosh
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When the Extended Survey Program screen appears, confirm the
Click Restart.
message.
After restarting the computer, remove the Setup CD-ROM and keep it in a safe place.
If you can agree, click Agree. If you click Do not agree, the Extended
Survey Program will not be installed.
(This has no effect on the machine's functionality.)
• When using Mac OS X v.10.3.9, before using the Operation Panel on the machine to save scanned
originals to the computer, it is necessary to select MP Navigator EX as the launch application on
Image Capture under Applications. For details, refer to "Saving Scanned Data" in the on-screen
manual: Basic Guide.
• The screen does not appear on Mac OS X v.10.3.9.
Next, read "8 Loading Paper" on page 24!
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Loading Paper
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C
B
B
B
A
B
Open the Paper Support (A).
Move the Paper Guides (B) to
both edges.
Load paper in the center.
Slide the left and right Paper Guides
(B) against both edges of the paper.
Load paper in portrait orientation with
the printing side facing up.
Confirm that the loaded paper does not
exceed the line (C).
• For details on media sizes and types you
can use, refer to "Loading Paper" in the
on-screen manual: Basic Guide.
Machine installation is now complete!
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For details on opening the on-screen manuals, refer to page 26.
After Installing the Machine
■ Manuals
Safety Precautions
on-screen manuals
Safety and
Environment
Information
Getting Started
Basic Guide
Advanced Guide
(this manual)
For proper use, read safety
precautions before using the
machine.
Describes how to set up and use
your machine. Introduces the
machine and its functions, the
included manuals and application
software.
Describes the basic operations
and gives an introduction to other
functions available.
Describes various operating
procedures to make full use
of machine. Also includes
"Troubleshooting" information for
your machine.
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■ Solution Menu
Solution Menu is a gateway to functions and information that allow you to make full use of the machine!
To open the on-screen manual, click the button
shown to the left in Solution Menu.
Example: Windows Vista
Open various applications and on-screen manuals with a single click.
You can start Solution Menu from the Canon Solution Menu icon on the desktop (Windows) or
on the Dock (Macintosh).
If you have a problem with machine settings, click the Change settings or find solutions to
problems. in Solution Menu to open My Printer (Windows only).
*The buttons displayed vary depending on the
country or region of purchase.
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Try Using the Machine!
Various application software are installed on
the computer along with the drivers.
You can print creative items by correcting/
enhancing photos using the applications.
Alternatively, use the Operation Panel on the
machine to print your own items easily.
For details on how to use the application
software and the machine, refer to the on-
screen manuals: Basic Guide and Advanced
Guide.
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Try Copying
You can copy a document by simply placing it on the Platen Glass and pressing the Start button.
This section explains with Plain Paper. For various copying procedures, refer to "Copying" in the on-screen manual: Basic Guide.
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2
3
1
D
B
Ａ
E
A
F
C
Load a sheet of A4 or Letter-
sized Plain Paper.
Open the Document
Cover (A).
Place the document face-down and align it
with the Alignment Mark (B).
Close the Document Cover (A), press the COPY
button (D), then press the Black button (E) or
the Color button (F).
Copying will start.
Remove the document after printing.
• Do not place any objects weighing more than 4.4
• For details, refer to "8 Loading
lb / 2.0 kg on the Platen Glass (C).
Paper" on page 24.
• Do not press or put weight on the original with
pressure exceeding 4.4 lb / 2.0 kg. Doing so may
cause the scanner to malfunction or the Platen
Glass to break.
• The machine may make
operating noise when feeding
paper. This is normal operation.
• Do not open the Document Cover (A) until copying is
complete.
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Print Photos from a Computer
Easy-PhotoPrint EX allows you to print photos easily.
This section explains how to print borderless photos using 4" x 6" size Photo Paper Plus Glossy II. The screens are based on Windows Vista.
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3
2
1
In Solution Menu, click One-Click
to Photo Print.
Select the image you want to print,
then click Layout/Print.
Load a sheet of photo paper in portrait
orientation.
Click Print.
Printing will start.
Easy-PhotoPrint EX starts.
When a photo is selected, the number of
copies is set to "1".
Load paper with the printing side facing up.
On Macintosh, if the Print screen is
displayed, click Print to start printing.
• For details on starting Solution Menu, refer to "Solution Menu" on page 26.
• For more information, refer to the on-screen manual: Advanced Guide.
• For details, refer to "8 Loading Paper" on
page 24.
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Send Faxes
This section explains how to send a fax
in black and white from the ADF (Auto
Document Feeder) (A).
2
1
D
C
B
For other procedures to send faxes, refer to
"Faxing" in the on-screen manual: Basic Guide.
A
Make sure that the telephone line type is set
correctly. For the setting procedure, refer to
"Setting Up the Machine" in the on-screen manual:
Basic Guide.
The setting may not be available depending on the
country or region of your residence.
Press the FAX button (B).
Open the Document Tray (C), then move the Paper
Guides (D) to both edges.
Confirm that the fax standby screen is displayed.
• For details on supported documents and settings for image
quality, density (brightness), etc., refer to the on-screen
manual: Basic Guide.
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3
5
D
E
F
Insert the document until a beep sounds, then slide the
left and right Paper Guides (D) against both ends of the
document.
Use the Numeric buttons (E) to enter the fax
number.
Press the Black button (F).
The fax is sent.
• For details on sender information, refer to "Specifying the Basic Settings for the Machine" in the on-screen
manual: Basic Guide.
• Place the document face-up.
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Maintenance
After a period of use, the inside of the machine may become stained with ink. To avoid staining your hands or clothes with ink, it is recommended that you clean
the Ink Cartridge Locking Cover (A) and the inside of the tray (B) with a dry cloth as required.
If the Scanning Unit (Cover) is left open for more than 10 minutes, the FINE Cartridge Holder moves to the right automatically.
A
B
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Specifications
Copy Specifications
Minimum System Requirements
General Specifications
Multiple copy
Max 99 pages
Conform to the operating system’s requirements when higher than those
given here.
Printing
4800* (horizontal) x 2400 (vertical)
resolution (dpi) * Ink droplets can be placed with a pitch of 1/4800 inch at
Intensity adjustment
9 positions, Auto intensity (AE copy)
minimum.
Reduction/Enlargement 25% - 400% (1% unit)
Interface
USB Port:
Fax Specifications
Public Switched Telephone Network (PSTN)
Hi-Speed USB*1
Operating System Windows Vista, Vista SP1
Mac OS X v.10.5
Intel processor, PowerPC G5,
PowerPC G4
(867 MHz or faster)
512 MB
Processor
1 GHz processor
512 MB
Applicable line
Direct Print Port:
PictBridge
Bluetooth v2.0 (Option)*2 *3 *4
USB flash drive
RAM
Compatibility
G3/Super G3 (Mono & Color Fax)
Data compressing MH, MR, MMR, JPEG
system
Modem type
Fax modem
Windows XP SP2, SP3
300 MHz processor
128 MB
Mac OS X v.10.4
*1 A computer that complies with Hi-Speed USB standard is
required. Since the Hi-Speed USB interface is fully upwardly
compatible with USB 1.1, it can be used at USB 1.1.
*2 Maximum speed: 1.44 Mbps
*3 JPEG/PNG only
*4 Bluetooth connection is for printing only.
Intel processor, PowerPC G5,
PowerPC G4, PowerPC G3
256 MB
Modem speed
33600/31200/28800/26400/24000/21600/19200/16800/
14400/12000/9600/7200/4800/2400 bps
Automatic fallback
Transmission speed Black & white: Approx. 3 seconds/page at 33.6 Kbps,
ECM-MMR, transmitting from memory
Windows 2000 Professional Mac OS X v.10.3.9
SP4
300 MHz processor
128 MB
PowerPC G5, PowerPC G4,
PowerPC G3
128 MB
(Based on ITU-T No.1 chart for US specifications and
Canon FAX Standard chart No.1 for others, both in
standard mode or Canon FAX Standard chart No.1,
standard mode.)
Color: Approx. 1 minute/page at 33.6 Kbps, ECM-JPEG,
transmitting from memory
Print width
8 inches/203.2 mm
(for Borderless Printing: 8.5 inches/216 mm)
Browser
Internet Explorer 6.0 or later Safari
Acoustic noise Approx. 47 db (A)
level
* When printing in the standard print quality mode on Photo
Paper Plus Glossy II.
Hard Disk Space
600 MB
Note: For bundled software
installation.
700 MB
Note: For bundled software
installation.
Operating
Temperature: 5 to 35°C (41 to 95°F)
(Based on Canon COLOR FAX TEST SHEET.)
environment
Humidity: 10 to 90% RH (no condensation)
CD-ROM Drive
Required
Scanning image
processing
Halftones: 256 levels of gray
Density adjustment: 3 levels
Storage
environment
Temperature: 0 to 40°C (32 to 104°F)
Humidity: 5 to 95% RH (no condensation)
Display
XGA 1024 x 768
Memory
Transmission/reception: 50 pages
•
Windows: Note: Operation can only be guaranteed on a PC with Windows
Power supply
AC 100-240 V, 50/60 Hz
(Based on ITU-T No.1 chart for US specifications and
Canon FAX Standard chart No.1 for
others, both in standard mode.)
Vista, XP or 2000 pre-installed.
•
•
Some functions may not be available with Windows Media Center
To upgrade from Windows XP to Windows Vista, first uninstall software bundled
with the Canon inkjet printer.
Power
consumption
Printing (Copy): Approx. 11W
Standby (minimum): Approx. 2.2W*
OFF: Approx. 1W*
Fax resolution
Black & white Standard: 8 pels/mm x 3.85 lines/mm (203
pels/inch x 98 lines/inch)
Black & white Fine, Photo: 8 pels/mm x 7.70 lines/mm (203
pels/inch x 196 lines/inch)
Black & white Extra fine: 300 x 300 dpi
Color: 200 x 200 dpi
•
Macintosh: Hard Disk must be formatted as Mac OS Extended (Journaled) or
Mac OS Extended.
* USB connection to PC
External
dimensions
Approx. 18.1 (W) x 16.2 (D) x 7.8 (H) inches
Approx. 458 (W) x 410 (D) x 198 (H) mm
* With the Paper Support and Paper Output Tray retracted.
Additional System Requirements for the on-screen
manuals
Weight
Approx. 8.6 kg (Approx. 18.9 lb)
* With the FINE Cartridges installed.
Dialing
Automatic dialing
Coded speed dial (20 destinations)
Group dial (max. 19 destinations)
Regular dialing (with Numeric buttons)
Automatic redialing
Canon FINE
Cartridge
Black: 320 nozzels
Color: 384 x 3 nozzels
Browser: Easy Guide Viewer
Browser: Help Viewer
Note: Microsoft Internet Explorer 6.0
or later must be installed. The on-
screen manual may not be displayed
properly depending on your operating
system or Internet Explorer version. We
recommend that you keep your system
up to date with Windows Update.
Note: The on-screen manual may not
be displayed properly depending on
your operating system. We recommend
that you keep your system up to date.
ADF capacity
A4 or Letter size: Max. 30 sheets (20 lb/75 gsm paper), up to 0.16
inches/4 mm in height
Legal size: Max. 5 sheets (20 lb/75 gsm paper), up to 0.04
inches/1 mm in height
Manual redialing (with the Redial/Pause button)
Telephone
networking
TTI (Transmit Terminal Identification)
ECM transmission
Activity report (after every 20 transactions)
Sequential broadcasting (max. 21 destinations)
Manual redialing (max. 10 transactions)
Automatic reception
Other sizes: 1 sheet
Scan Specifications
TWAIN/WIA (Windows Vista and Windows XP only)
Scanner driver
Remote reception by telephone (Default ID: 25)
DM Preventive Function
Maximum scanning size A4/Letter, 8.5” x 11.7”/216 x 297 mm (Platen Glass)/
8.5 x 14.0 inches / 216 x 356 mm (ADF)
Specifications are subject to change without notice.
etc.
About Consumables
Consumables (ink tanks / FINE Cartridges) are available for
5 years after production has stopped.
Scanning resolution
Optical resolution (horizontal vertical) max: 1200 dpi x
2400 dpi
Interpolated resolution max: 19200 dpi x 19200 dpi
Gradation (Input/Output) Gray: 16 bit/8 bit
Color: 48 bit/24 bit (RGB each 16 bit/8 bit)
ꢂꢂ
Getting Help from Canon
Toll-Free Live Tech Support— (1-800-828-4040) under warranty
This option provides live telephone technical support, free of service charges,
Monday-Friday (excluding holidays), during the warranty period.
Telephone Device for the Deaf (TDD) support is available at (1-866-251-3752).
Ordering Information
The following ink cartridges are compatible with this machine.
Order #
PG-210 XL Black
CL-211 XL Color
PG-210 Black
CL-211 Color
2973B001
2975B001
2974B001
2976B001
Call 1-800-OK-CANON to locate a dealer near you, or visit the Canon eStore at
CANON U.S.A. INC.
One Canon Plaza, Lake Success, NY 11042 U.S.A.
QT5-2079-V01
XXXXXXXX
©CANON INC.2009
PRINTED IN VIETNAM
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