USER’S GUIDE
RJ-4030
RJ-4040
Before using this printer, be sure to read this User's
Guide.
Version A
US ENG
We suggest that you keep this manual in a handy
place for future reference.
Table of Contents
General Description...............................................................................................1
Inserting the RD Roll..............................................................................................5
Cutting Roll Paper ...........................................................................................7
Attaching the Belt Clip ...........................................................................................7
Before You Begin ..........................................................................................10
Infrastructure Mode .......................................................................................11
Uninstalling the Printer Driver..............................................................................19
Connecting the Computer and Printer .................................................................21
USB Connection............................................................................................21
Wi-Fi Connection (RJ-4040 only) ..................................................................22
Serial Cable Connection................................................................................22
Operation Panel...................................................................................................23
Button Functions............................................................................................24
Indicators.......................................................................................................25
Printing Solutions.................................................................................................26
Printing ................................................................................................................26
Making Prints Lighter or Darker.....................................................................27
Printer Driver Options ..........................................................................................27
Setting Paper Size...............................................................................................28
Distributing Paper Formats..................................................................................30
Distributing only paper formats......................................................................30
Overview..............................................................................................................31
Using the RJ Utility ..............................................................................................31
Before Using the RJ Utility.............................................................................31
Starting the RJ Utility.....................................................................................31
How to Use the RJ Utility...............................................................................31
Parameters....................................................................................................32
ii
Overview..............................................................................................................37
Starting the Network Setting Tool..................................................................37
Menu Bar.......................................................................................................40
Connected Printer’s Status............................................................................42
Description.....................................................................................................44
JPEG Printing ......................................................................................................45
Roller Maintenance..............................................................................................46
Paper Outlet Maintenance...................................................................................47
Indicators .............................................................................................................48
Indicator Warnings...............................................................................................50
Printing the Printer Set-up Information ................................................................51
Overview..............................................................................................................52
iii
Setting Up the Printer
1
1
1
1
2
3
4
5
6
7
8
9
AC/DC connector
Serial port
General Description
1
USB port
Front
1
Cover open lever
RD Roll compartment cover
Paper outlet
6
5
(Power) button
(Feed)button
POWER indicator
10 STATUS indicator
11 BATT (Battery) indicator
7
8
12 (Bluetooth) indicator (RJ-4030)/
(Wi-Fi) indicator (RJ-4040)
9
10
11
4
13 Bluetooth button (RJ-4030)/
Wi-Fi button (RJ-4040)
3
2
12
1
13
14 Belt hook
14
15 Battery cover
16 Battery cover latch
17 Battery compartment
Back
1
16
15
17
1
Chapter 1
Connecting to a DC Power
Outlet (Optional)
Connecting the Printer
to External Power
1
1
Connect the printer to your vehicle’s 12 V DC
power outlet (cigarette lighter, etc.) to power
the printer or charge the rechargeable battery
using the vehicle’s DC power.
Connecting to an AC Power
Outlet (Optional)
1
Connect the printer to a nearby AC power
outlet to power the printer or charge the
rechargeable battery using AC power.
a Connect the Car adapter to the vehicle’s
12 V DC power outlet.
b Connect the Car adapter to the printer.
a Connect the AC adapter to the printer.
c Turn on the vehicle’s power, and then
b Connect the AC power cord to the AC
press and hold the (Power) button of
the printer to turn it on.
adapter.
c Connect the AC power cord to a nearby
AC power outlet (100 - 240 VAC,
50 - 60 Hz).
1
1
2
1
Car adapter
Note
1
2
AC adapter
• The Car adapter is an optional accessory.
AC power cord
• The voltage supplied by a vehicle
fluctuates. The printing speed may differ
depending on the supplied voltage.
Note
The AC adapter and AC power cord are
optional accessories. When purchasing,
purchase the adapter and power cord
appropriate for the region where the
printer will be used.
2
Setting Up the Printer
c Insert the battery into the battery
Using the
compartment.
Rechargeable Li-ion
Battery (Optional)
1
1
Installing the Rechargeable
Li-ion Battery
1
a Open the battery cover by pressing the
cover latch.
2
1
d Confirm that the hooks on the edge of
the battery cover are inserted correctly,
and then reattach the cover.
Note
The voltage supplied by the rechargeable
Li-ion battery fluctuates. The printing
speed may also fluctuate depending on
the voltage.
1
2
Battery cover
Cover latch
b Swing the cover open and remove it.
Removing the Rechargeable Li-ion
Battery
1
Remove the battery cover and the
rechargeable Li-ion battery, and then
reattach the battery cover.
Charging the Rechargeable
Li-ion Battery
1
The rechargeable Li-ion battery can be
charged while it is inserted in the printer.
Perform the following procedure to charge
the rechargeable Li-ion battery.
3
Chapter 1
Stopping Rechargeable Li-ion Battery
Charging
Note
1
• Before using the rechargeable Li-ion
battery, use the following procedure to
charge it.
To stop rechargeable Li-ion battery from
charging, disconnect the AC power cord or
Car adapter from the battery’s AC/DC
connector.
• Up to 360 minutes is needed to fully
charge a rechargeable Li-ion battery.
• You can print about 2,000 labels (when
connected by USB, and using a new, fully
charged battery.) Tested using Brother’s
print test data (7% coverage 46 inches)
at 73.4F (23C).
Tips on Using the
Rechargeable Li-ion Battery
1
Charge the rechargeable Li-ion battery
before use. Do not use it before it is
charged.
a Make sure that the printer is turned off.
If the printer is turned on, press and hold
the (Power) button to turn it off.
Darker prints discharge the rechargeable
Li-ion battery faster than lighter prints.
Adjust the print density setting in the
printer driver’s dialog box or in the RJ
b Make sure that the rechargeable Li-ion
battery is installed in the printer.
The rechargeable Li-ion battery charging
can take place in 32F-104F (0C-40C)
environments. Charge the rechargeable
Li-ion battery in an environment in this
temperature range. If the surrounding
temperature is out of this range, the
rechargeable Li-ion battery will not be
charged, and the battery indicator will
remain lit.
c Use the AC adapter and AC power cord
to connect the printer to an AC power
outlet, or use the Car adapter to connect
the printer to a DC power outlet.
The BATT (battery) indicator light is
orange when the printer is charging.
When the rechargeable Li-ion battery is
fully charged, the BATT (battery)
indicator light turns off.
If the printer is used when both the
rechargeable Li-ion battery is installed
and the AC adapter or Car adapter is
connected, the battery indicator may turn
off and charging may stop even if the
rechargeable Li-ion battery has not been
fully charged.
When charging the rechargeable Li-ion
battery while the Car adapter is
1
connected, the amount of voltage required
to fully charge the rechargeable Li-ion
battery may not be supplied by the DC
power outlet. When 360 minutes (max.)
have passed since charging started, the
battery indicator turns off and charging
stops even if the rechargeable Li-ion
battery has not been fully charged.
1
BATT (battery) indicator
4
Setting Up the Printer
Rechargeable Li-ion Battery
Characteristics
Inserting the RD Roll
1
1
1
Understanding the properties of the
rechargeable Li-ion battery will allow you to
optimize its usage.
a Press and hold the (Power) button to
turn the printer off.
Turn and hold the cover open lever, and
open the RD Roll compartment cover.
Using or storing the rechargeable Li-ion
battery in a location exposed to high or low
temperatures may accelerate its
deterioration. In particular, using a
rechargeable Li-ion battery with a high
charge (charged 90% or more) in a
location exposed to high temperatures will
considerably accelerate battery
deterioration.
Using the printer while the rechargeable
Li-ion battery is installed and charging
may accelerate the battery’s deterioration.
If using the printer when the rechargeable
Li-ion battery is installed, disconnect the
AC adapter or Car adapter.
If the printer will not be used for a long
period of time, remove the rechargeable
Li-ion battery from the printer when its
charge is 50% or less, and then store the
battery in a cool place away from direct
sunlight.
b While pushing the adjuster lock in the
direction of the arrow, move it to the left
or right. Because the roll guide will also
move, adjust the roll guide to match the
width of the paper using the scale
If the rechargeable Li-ion battery will not
be used for a long period of time, we
recommend charging it every 6 months.
engraved on the inside of the printer.
For other precautions, refer to the
instruction manual included with the
rechargeable Li-ion battery.
3
2
1
2
1
Adjuster lock
Roll guide
Scale
2
3
5
Chapter 1
c Insert an RD Roll into the RD Roll
compartment upside down with the
labels feeding from the bottom as
shown.
d Align the RD Roll with the guide lines.
5
4
4
5
Guide lines
Tear bar
e Close the RD Roll compartment by
pressing on the center of the cover.
Make sure that the roll guide is
properly positioned to prevent the
RD Roll from moving sideways.
If the RD Roll is not inserted
correctly, the printer will not print on
the correct side of the paper or label.
When printing on die cut labels, set
the roll guide so that there is
0.08 inches (2 mm) of space on
both sides (0.16 inches (4 mm)
total) of the scale.
Example: When using a 4-inch wide
(101.6 mm) label, set the roll guide
to a width of 4.16 inches
f Press and hold the (Power) button to
turn the printer on.
(105.6 mm).
Note
When using die cut label, press the
(Feed) button after inserting the RD
Roll. The printer will position the label to
the correct starting position.
Use genuine Brother media.
6
Setting Up the Printer
Cutting Roll Paper
1
Attaching the Belt Clip
1
Roll paper can be cut using the printer's tear
bar. Pull one edge of the ejected paper up
and toward the other edge diagonally.
1
When using the printer outside the office, you
can attach the included belt clip to the printer
and secure the belt clip to your belt.
a Secure the Phillips-head screws to the
The tear bar is sharp. To avoid injury, do
not touch the tear bar.
rear of the printer as shown.
2
1
1
2
Belt clip
Phillips screw
b Attach the clip to your belt.
7
Chapter 1
Installing the Printer
DriverandtheSoftware
for RJ-4030
Make sure that the screw is
tightened securely. There is a risk of
injury if the screw is loose and the
printer falls.
1
Make sure that the belt clip is
attached securely to the printer.
There is a risk of injury if the belt clip
is not attached securely and the
printer falls.
The procedure for installing the software
varies depending on the OS of the computer.
Installation procedure is subject to change
without notice.
Make sure that the belt clip is
attached securely to the wearer's
belt. There is a risk of injury if the
belt clip is not attached securely and
the printer falls.
Make sure that you are logged on with
Administrator rights.
This section explains how to install P-touch
Editor 5.0, the printer driver, P-touch Update
Software and the Printer Setting Tool using
the Standard Installation option.
Windows®7 is used in the following example.
a Insert the installer CD-ROM into your
CD-ROM drive. If the model name
screen appears, choose your printer. If
the language screen appears, choose
your language.
Note
If the CD-ROM menu is not displayed
automatically, open the files on the
CD-ROM and double click [Start.exe].
b Click [Standard Installation].
1
2
3
4
8
Setting Up the Printer
e When instructed, connect the printer to
the computer to finish the printer driver
installation.
Note
• Installation items:
1
1 Standard Installation
Installs P-touch Editor 5.0, printer
driver, P-touch Update Software,
Printer Setting Tool.
2 User’s Guide
Displays the User’s Guide, Software
User’s Guide.
3 Custom Installation
Individually installs P-touch Editor 5.0,
printer driver, P-touch Update
Software, Printer Setting Tool.
4 Brother Support
f When the screen for the online user
registration is displayed, click [OK] or
[Cancel].
Displays the link to Brother Developer
Center and Brother Solutions Center.
• You can use the Printer Setting Tool to
configure various printer settings when
the printer is connected to the computer
via USB.
If you choose [OK], you will go to the
online user registration page before
finishing the installation
(recommended).
Note that the printer driver must be
installed on the computer in order to
configure the printer.
If you choose [Cancel], installation
continues.
g Click [Finish].
The software installation is now
complete.
c Read the license agreement and click
[Agree] if you agree with the terms and
conditions.
Note
d Click [Install] to start the installation and
When you are asked to restart the
computer, choose [Restart] and click
[Finish].
follow the on-screen instructions.
9
Chapter 1
Installing the Printer
Driverandthe Software
for RJ-4040
If you are going to connect the
printer to your network, we
recommend that you contact your
system administrator prior to
installation. You must know your
wireless network settings before
you proceed with this installation.
1
The RJ-4040 printer driver and software can
be installed using the following methods:
If you have previously configured
the printer's wireless settings, you
must reset the network settings
before you can configure the
wireless settings again.
USB cable connection
Wireless network connection
When using a wireless network, please read
1
Press and hold the (Power)
button to turn the printer off.
When using a USB cable, please read from
2
Press and hold the
(Feed)
button and the (Power) button
until the POWER, STATUS and
BATTERY indicators start
blinking in orange.
Before You Begin
1
3
4
While pressing the (Power)
First you must configure the wireless network
settings of your printer to communicate with
your network access point/router. After the
printer is configured to communicate with
your access point/router, computers on your
network will have access to the printer. To
use the printer from these computers, you will
need to install the drivers and software. The
following steps will guide you through the
configuration and installation process.
button, press the
button once.
(Feed)
Release the (Power) button
and the
(Feed) button at the
same time.
Note
To achieve optimum results with normal
everyday document printing, use the
printer as close to the network access
point/router as possible with minimal
obstructions. Large objects and walls
between the two devices as well as
interference from other electronic devices
can affect the data transfer speed of your
documents.
Due to these factors, wireless may not be
the best method of connection for all types
of documents and applications.
The maximum processing speed is
possible when using USB.
10
Setting Up the Printer
It is recommended that you use a computer
wirelessly connected to your network for this
method.
Infrastructure Mode
1
1
5
You need to temporarily use a USB
cable (optional) during
configuration.
1
If you are using Windows® XP or
using a network cable to connect
your computer with your wireless
access point/router, you need to
know the SSID and Network Key of
your WLAN access point/router
before you proceed. Please print out
the following “MEMO” and write
down your wireless network settings
in the area below.
4
2
3
1
2
3
Access point/router
Your printer
Please do not contact Brother
Customer Service for assistance
without the wireless security
information. We cannot assist you in
locating your network security
settings.
Wireless capable computer connected to
the access point/router
4
5
Wired computer connected to the access
point/router
Smartphone
Choosing Your Wireless
Install Method
MEMO
1
1
Item
Setting
The following instructions will offer two
methods for installing your printer in a
wireless network environment. Choose the
method you prefer for your environment.
SSID (Network Name)
Network Key (Security
Key/Encryption Key)
Note
* The Network Key may also be described as
the Password, Security Key or Encryption
Key.
To set up your printer in any other wireless
environment, refer to the Network User’s
Guide.
Note
• If you do not know this information (SSID
and Network Key), you cannot continue
the wireless setup.
Configuration using the Installer
CD-ROM and temporarily using a USB
cable
1
• How can I find this information (SSID and
Network Key)?
1 Refer to the documentation provided
with your WLAN access point/router.
2 The initial network name could be the
manufacturer's name or the model
name.
11
Chapter 1
Windows® 7 is used in the following example.
3 If you do not know the security
information, please consult the router
manufacturer, your system
a Insert the installer CD-ROM into your
CD-ROM drive. If the model name
screen appears, choose your printer. If
the language screen appears, choose
your language
administrator, or internet provider.
One push configuration using WPS
1
If your WLAN access point/router supports
automatic wireless (one-push) setup (WPS),
you can also choose this method.
Note
If the CD-ROM menu is not displayed
automatically, open the files on the
CD-ROM and double click [Start.exe].
b Click [Standard Installation].
1
2
3
4
5
Now, go on to the installation procedure.
If you choose "Configuration using the
Installer CD-ROM and temporarily using a
USB cable", go to the next section
If you choose "One push configuration
using WPS", go to One Push
Note
• Installation items:
1 Standard Installation
Installs P-touch Editor 5.0, printer
driver, P-touch Update Software,
Printer Setting Tool.
Installation Procedure (Using
USB Cable/Wireless Network)
1
2 User’s Guide
The procedure for installing the software
varies depending on the OS of the computer.
Displays the User’s Guide, Software
User’s Guide, Network User’s Guide.
The installation procedure is subject to
change without notice.
3 Custom Installation
Individually installs P-touch Editor 5.0,
printer driver, P-touch Update
Software, Printer Setting Tool.
Make sure that you are logged on with
Administrator rights.
4 Utility Installation
This section explains how to install P-touch
Editor 5.0, the printer driver, P-touch Update
Software and the Printer Setting Tool using
the Standard Installation option.
Installs BRAdmin Light utility.
12
Setting Up the Printer
5 Brother Support
Note
Displays the link to Brother Developer
Center, Brother Solutions Center.
When configuring multiple printers for
wireless network connection:
1
• You can use the Printer Setting Tool to
configure various printer settings when
the printer is connected to the computer
via USB.
After using a USB connection to install the
drivers and the Printer Setting Tool on the
computer, you can use the Network
Setting Tool to easily configure network
settings for multiple printers.
Note that the printer driver must be
installed on the computer in order to
configure the printer.
If you choose [Wireless Network
c Read the license agreement and click
[Agree] if you agree with the terms and
conditions.
If you choose [Local Connection
(USB)] as your connection method,
move on to For USB Users
d Click [Install] to start the installation and
follow the on-screen instructions.
e When the following screen appears,
choose your connection method and
click [Next].
For Wireless Network Users
1
a When the [Firewall/AntiVirus
detected] screen appears, choose
[Change the Firewall port settings to
enable network connection and
continue with the installation.
(Recommended)] and click [Next].
Connection method:
1 Local Connection (USB)
2 Wireless Network Connection
If you are not using the Windows®
Firewall allow access using UDP ports
137 and 161.
13
Chapter 1
b Choose [Yes, I have a USB cable to
use for installation], and then click
[Next].
d Do one of the following:
If the Installation confirmation screen
appears, check the box and click
e Check [Yes] if you want to connect with
the listed SSID. Click [Next] and go to
h.
Note
If the [Important Notice] screen appears,
read the notice. Check the box after you
confirm the SSID and Network Key, and
then click [Next].
f The wizard will search for wireless
networks available from your printer.
Choose the SSID that you noted in
[Next].
c Temporarily connect the USB cable
(optional) directly to the computer and
the printer.
Note
• If the list is blank, check that the access
point is turned on and is broadcasting the
SSID, and then see if the printer and the
access point are within range for wireless
communication.
Then, click [Refresh].
14
Setting Up the Printer
• If your access point is set to not broadcast
the SSID, you can enter the SSID
manually by clicking the [Advanced]
button. Follow the on-screen instructions
for entering the [Name (SSID)], and then
click [Next].
• If you want to manually assign an IP
address to the printer, click [Change IP
Address] and enter an IP address that is
compatible with your network.
1
• If the wireless setup failure screen
appears, click [Retry].
g Enter the [Network Key] you noted in
[Next].
i Disconnect the USB cable connecting
the computer and the printer and then
click [Next].
Wireless setup is now complete.
and the software.
j Choose the printer from the list, and
then click [Next].
Note
If your network is not configured for
authentication and encryption, the
[ATTENTION!] screen will appear. To
continue configuration, click [OK] and go
h Confirm the wireless network settings
and then click [Next]. The settings will
be sent to your printer.
Note
• If your wireless settings fail, the [Wireless
Device Setup Wizard] screen appears.
Follow the on-screen instructions to
complete the wireless configuration.
• If you are using WEP but your printer is
not found, make sure you entered the
WEP key correctly.
k Follow the on-screen instructions to
complete setup.
DO NOT cancel any of the screens
during the installation. It may take a few
seconds for all screens to appear.
Note
• The settings will remain unchanged if you
click [Cancel].
15
Chapter 1
If you choose [Cancel], installation
Note
continues.
For Windows Vista® and Windows® 7
users, when the [Windows Security]
screen appears, click the check box and
click [Install] to complete the installation
correctly.
c Click [Finish].
The installation is now complete.
One Push Configuration
Using WPS and Installation
1
The installation is now complete.
The procedure for installing the software
varies depending on the OS of the computer.
Note
Depending on your security settings, a
Windows Security or antivirus software
window may appear when using the
printer or its software. Please allow or
permit the installer to continue.
The installation procedure is subject to
change without notice.
Make sure that you are logged on
with Administrator rights.
When the printer is on an Enterprise
Wireless Network, connect the
printer via USB and configure its
wireless settings. If using the
RJ-4040, you can also use the
Network Setting Tool to configure
these settings once you have
installed the printer driver.
For USB Users
1
a Follow the on-screen instructions for
installing the printer driver. When this
screen appears, confirm the printer
power is on. When instructed, connect
the USB cable to your computer and
then to the printer, to finish the printer
driver installation.
For information about installing the
printer driver, see Installation
Procedure (Using USB
Cable/Wireless Network)
For information about the Network
Setting Tool, see Network Setting
This section explains how to install P-touch
Editor 5.0, the printer driver, P-touch Update
Software and the Printer Setting Tool using
the Standard Installation option.
Windows® 7 is used in the following example.
a Confirm that your WLAN access
b When the screen for the online user
registration is displayed, click [OK] or
[Cancel].
point/router has the WPS symbol.
If you choose [OK], you will go to the
online user registration page before
finishing the installation
(recommended).
16
Setting Up the Printer
b Place your printer within range of your
WPS access point/router. The range
may differ depending on your
Note
• Installation items:
1
environment. Refer to the instructions
provided with your access point/router.
1 Standard Installation
Installs P-touch Editor 5.0, printer
driver, P-touch Update Software,
Printer Setting Tool.
c Turn on your printer and press and hold
the Wi-Fi button until the
2 User’s Guide
(Wi-Fi) indicator starts blinking in blue.
Displays the User’s Guide, Software
User’s Guide, Network User’s Guide.
d Press the WPS button on your WLAN
access point/router.
3 Custom Installation
When the configuration is completed,
the
(Wi-Fi) indicator on your
Individually installs P-touch Editor 5.0,
printer driver, P-touch Update
Software, Printer Setting Tool.
printer lights in blue.
Wireless setup is now complete.
and the software.
4 Utility Installation
Installs BRAdmin Light utility.
5 Brother Support
e Insert the installer CD-ROM into your
CD-ROM drive. If the model name
screen appears, choose your printer. If
the language screen appears, choose
your language
Displays the link to Brother Developer
Center, Brother Solutions Center.
• You can use the Printer Setting Tool to
configure various printer settings when
the printer is connected to the computer
via USB.
Note
If the CD-ROM menu is not displayed
automatically, open the files on the
CD-ROM and double click [Start.exe].
Note that the printer driver must be
installed on the computer in order to
configure the printer.
f Click [Standard Installation].
g Read the license agreement and click
[Agree] if you agree with the terms and
conditions.
h Click [Install] to start the installation and
follow the on-screen instructions.
1
2
3
4
5
17
Chapter 1
i When the following screen appears,
choose [Wireless Network
k Choose the printer from the list, and
then click [Next].
Connection] and click [Next].
Note
j When the [Firewall/AntiVirus
detected] screen appears, choose
[Change the Firewall port settings to
enable network connection and
continue with the installation.
(Recommended)] and click [Next].
• If your wireless settings fail, the [Wireless
Device Setup Wizard] screen appears.
Follow the on-screen instructions to
complete the wireless configuration.
• If you are using WEP but your printer is
not found, make sure you entered the
WEP key correctly.
If you are not using the Windows®
Firewall allow access using UDP ports
137 and 161.
l Follow the on-screen instructions to
complete setup.
DO NOT cancel any of the screens
during the installation. It may take a few
seconds for all screens to appear.
Note
For Windows Vista® and Windows® 7
users, when the [Windows Security]
screen appears, click the check box and
click [Install] to complete the installation
correctly.
The installation is now complete.
Note
• Depending on your security settings, a
Windows Security or antivirus software
window may appear when using the
printer or its software. Please allow or
permit the window to continue.
18
Setting Up the Printer
• When configuring multiple printers for
wireless network connection:
Uninstalling the Printer
Driver
1
1
After using a USB connection to install the
drivers and the Printer Setting Tool on the
computer, you can use the Network
Setting Tool to easily configure network
settings for multiple printers.
Read "RJ-XXXX" in the following steps as
your model name.
Windows® XP
1
Web Based Management (web
browser)
a Press and hold the (Power) button to
1
turn it off.
The Brother print server is equipped with a
web server that allows you to monitor its
status or change some of its settings using
HTTP (Hyper Text Transfer Protocol).
b [Start] - [Control Panel] - [Printers and
Other Hardware] - [Printers and
Faxes].
c Choose [Brother RJ-XXXXX], and click
[File] - [Delete] or right click on the icon
and then click [Delete].
Note
We recommend Microsoft® Internet
Explorer® 7.0/8.0 or Firefox 3.6 for
d Go to [File] - [Server Properties]. The
[Print Server Properties] window
displayed.
Windows®. Please also make sure that
JavaScript and cookies are always
enabled in whichever browser you use. To
use a web browser, you will need to know
the IP address of the print server. The IP
address of the print server is listed on the
Network Configuration List.
e Click the [Drivers] tab and choose
[Brother RJ-XXXXX]. Then, click
[Remove].
f Close the [Print Server Properties]
window.
a Open your browser.
The printer driver has been uninstalled.
your browser’s address bar (where
"printer’s IP address" is the IP address
of the Brother printer or the print server
name).
Windows Vista®
1
a Press and hold the (Power) button to
turn it off.
b Start button - [Control Panel] -
[Hardware and Sound] - [Printers].
c If you have configured an optional
Network password, you must enter it
when prompted to access the Web
Based Management.
c [Brother RJ-XXXXX], and click [Delete
this printer] or right click on the icon,
and then click [Delete].
For more information, see Web Based
Management in the Network User’s
Guide.
d In the [Printers] window, right click and
select [Run as administrator] - [Server
Properties...].
If the authorization confirmation dialog
displayed, click [Continue].
19
Chapter 1
If the [User Account Control] dialog
displayed, enter the password and click
[OK]. The [Print Server Properties]
window displayed.
g Close the [Print Server Properties]
window.
The printer driver has been uninstalled.
e Click the [Drivers] tab and choose
[Brother RJ-XXXXX]. Then, click
[Remove...].
f Choose [Remove driver and driver
package] and click [OK]. Follow the
on-screen instructions.
g Close the [Print Server Properties]
window.
The printer driver has been uninstalled.
Windows® 7
1
a Press and hold the (Power) button to
turn it off.
b Start button - [Devices and Printers].
c Choose [Brother RJ-XXXXX], and click
[Remove device] or right click on the
icon, and then click [Remove device].
If a User Account Control message
displayed, type in the password, and
then click [Yes].
d Choose [Fax] or [Microsoft XPS
Document Writer] in the [Devices and
Printers] window, and then click [Print
server properties], which appeared in
the menu bar.
e Click the [Drivers] tab, and then click
[Change Driver Settings]. If a User
Account Control message displayed,
type in the password, and then click
[Yes]. Choose [Brother RJ-XXXXX],
and then click [Remove...].
f Choose [Remove driver and driver
package], and then click [OK]. Follow
the on-screen instructions.
20
Setting Up the Printer
Bluetooth Connection
(RJ-4030 Only)
Connecting the
Computer and Printer
1
1
1
Note
The printer can be connected to your
computer via USB cable, Bluetooth (RJ-4030
only), Wi-Fi (RJ-4040 only) and the serial
cable.
Follow the recommendations of the
manufacturer of your Bluetooth-equipped
computer or Bluetooth adapter and install
any necessary hardware and software.
Install the printer driver before
connecting the printer to the computer.
Use this procedure to pair the printer with the
computer using the Bluetooth management
software.
Note
When connecting via Bluetooth, the
connection settings are saved even after
the printer is turned off.
a Press and hold the (Power) button to
turn the printer on and then press and
hold the Bluetooth button.
USB Connection
1
b Use your Bluetooth management
software to discover the printer and
configure the printer connection.
a Make sure that the printer is turned off
before connecting the USB cable.
Note
b Connect the printer end of the USB
cable to the USB port on the side of the
printer.
If the software prompts you to enter a
Bluetooth passkey (PIN code), enter the
passkey assigned to the printer. The
printer's passkey is the last four digits of its
serial number by default.
c Connect the other end of the USB cable
to the USB port on the computer.
c Write down the name of the port used for
the connection.
d Open the printer screen so that the
printer’s port settings can be changed.
Windows® XP:
[Start] - [Control Panel] - [Printers and
Other Hardware] - [Printers and
Faxes].
Windows Vista®:
Start button - [Control Panel] -
[Hardware and Sound] - [Printers].
Windows® 7:
Start button - [Devices and Printers].
e Windows® XP/Windows Vista® :
Right-click the printer icon, and then
click [Properties].
Windows® 7:
21
Chapter 1
Right-click the printer icon, and then
click [Printer Properties].
Note
• You can change the printer's network
settings using the Network Setting Tool
f Click the [Ports] tab.
g Select the port name confirmed in
• The Network Setting Tool also allows you
to easily apply the network setting
changes to multiple printers. (see
h Click [OK] to close the properties dialog
box.
i Close the printers window to finish.
Note
Serial Cable Connection
1
Refer to your Bluetooth management
software’s documentation for details on
connection settings, confirming the port
name, etc.
Please use the cable designed for your
Brother printer.
a Make sure that the printer and the
computer are turned off before
connecting the serial cable.
Using Bluetooth to communicate
when printing
1
a Press and hold the (Power) button to
b Connect the printer end of the serial
cable to the serial port on the side of the
printer.
turn the printer on, and then press the
Bluetooth button.
b Use your Bluetooth management
software to discover the printer.
Bluetooth communication starts.
c Connect the other end of the serial cable
to the serial port on the computer.
Note
• The default settings are as follows:
Baud rate: 9600 bps
Parity: None
Wi-Fi Connection (RJ-4040
only)
1
Bit length: 8 bit
Flow control: Hardware
In order for the printer and your network
access point or router to communicate,
you must first install the printer driver
and the Printer Setting Tool (see
• To change these settings, refer to the
P-touch Template Command Reference.
The latest version is available for
download at:
Choose your product. - [Manuals]
a Press and hold the (Power) button to
turn the printer on, and then press the
Wi-Fi button.
Wi-Fi communication starts.
22
Using the Printer
2
2
Operation Panel
2
2
The operation panel consists of the following buttons and indicators.
RJ-4030
RJ-4040
1 2 3 4 5 6 7
1 2 3 4 5 6 7
1
(Power) button
2
3
4
5
6
(Feed) button
POWER indicator
STATUS indicator
BATT (Battery) indicator
(Bluetooth) indicator (RJ-4030)/
(Wi-Fi) indicator (RJ-4040)
7
Bluetooth button (RJ-4030)/
Wi-Fi button (RJ-4040)
23
Chapter 2
Button Functions
2
Operation
(Power) button function
Turn the printer on
While the printer is turned off, press and hold the (Power) button
until the POWER indicator turns on.
Turn the printer off
While the printer is turned on, press and hold the (Power) button
until the POWER indicator turns off. (If the [Auto Power Off] feature is
enabled in the RJ Utility, the printer will turn itself off automatically after
the selected period of inactivity.)
Start up the printer in mass
storage mode
If you press and hold this button while also pressing the Wi-Fi
button/Bluetooth button, the printer starts up in mass storage mode
Operation
(Feed) button function
Feed the paper
When the paper type is set to [Die-cut Label] or [Media With Marks]:
Press the
position.
(Feed) button to automatically feed the paper to the print
When the paper type is set to [Continuous Length Tape]:
Press the (Feed) button to feed the paper. The paper feeds a fixed
length; you can use a command to change this length.
Print the printer settings
Make sure that a roll is set, and then press and hold the
(Feed)
button. The printer starts printing its settings (see Printing the Printer
Operation
(Bluetooth) button function
(RJ-4030 only)
Pair the printer to the computer
When the printer and computer or other device haven’t been paired
with each other via Bluetooth, hold this button (see Bluetooth
Use Bluetooth to communicate
when printing
When this key is pressed while the computer and the printer are not
connected via Bluetooth, the Bluetooth connection is established and
data can be transferred.
End the Bluetooth connection
When the printer and computer are connected via Bluetooth, press this
button to end the connection.
Start up the printer in mass
storage mode
If you press this button while pressing and holding the (Power)
button, the printer starts up in mass storage mode (see Mass Storage
Execute a file stored in the mass If you press this button while the printer is running in mass storage
storage area
mode, you can execute a command file stored in the mass storage
24
Using the Printer
Operation
(Wi-Fi) button
function (RJ-4040 only)
Use WPS to set wireless network Wi-Fi settings can be configured by simply pressing and holding this
settings easily
button, making it easy to install the printer driver or other software (see
2
Use Wi-Fi to communicate when When the printer and computer are not connected via Wi-Fi, press this
printing
button to connect them and send data to the printer.
End the Wi-Fi connection
When the printer and computer are connected via Wi-Fi, press this
button to end the connection.
Start up the printer in mass
storage mode
If you press this button while pressing and holding the (Power)
button, the printer starts up in mass storage mode (see Mass Storage
Execute a file stored in the mass If you press this button while the printer is running in mass storage
storage area
mode, you can execute a command file stored in the mass storage
Indicators
2
RJ-4030
2
RJ-4040
2
The indicators light and blink to indicate the printer’s status. Each indicator may light or blink in
25
Chapter 2
Printing Solutions
2
Printing
2
Your printer can be used with several
versions of the Windows® operating systems.
For typical printing, use the following
procedure.
In most situations, the printer requires driver
software to communicate with your computer.
These drivers can be installed using the
setup CD-ROM, and the latest versions can
be downloaded from the Brother Solutions
We recommend that you visit the website to
make sure that you have the latest version of
the drivers.
a Open the document to be printed.
b Make sure that the printer is properly
powered. Use a charged battery, or
connect the printer to an AC or DC
power outlet.
c Turn the printer on. The POWER
indicator lights in green.
1
2
1
2
(Power) button
POWER indicator
d Connect the printer to a computer, using
either USB, Bluetooth (RJ-4030 only), or
Wi-Fi (RJ-4040 only).
Use genuine Brother paper.
f If necessary, change the print settings
using either the printer driver or the RJ
g Click [Print] in the computer program’s
menu.
The POWER indicator blinks in green to
indicate that the printer is receiving data,
and the document is printed.
26
Using the Printer
h Turn the printer off. The POWER
Printer Driver Options
2
indicator turns off.
You can configure various settings in the
printer driver screen, such as paper size,
number of copies, print quality, etc.
Note
To print a JPEG image without using the
printer driver, see JPEG Printing
2
You can also use the Custom Label Tool and
the RJ Utility to configure advanced settings
Making Prints Lighter or
Darker
2
You can make prints lighter or darker by
adjusting the print density setting in the
printer driver’s dialog box or the RJ Utility
When using the battery, changing the print
density setting may result in slight changes in
printing speed and the number of pages that
can be printed on a single charge.
27
Chapter 2
Setting Paper Size
2
Note
When using "Premium Receipt Paper" *, select
[RD 4" (102 mm)] on the [Paper Size Setup]
screen, click the [Edit] button, and then set
[Energy Rank] to [0] on the [Advanced
Printing Adjustments] screen.
In order to use labels with a size not listed in
the [Paper Size] list of the printer driver, the
label format must be added to the printer
driver.
When using "Standard Receipt Paper" *, set
a Connect the printer to be configured to
[Energy Rank] to [3].
the computer via USB.
* Available paper types vary by country.
b Click [Start] - [All Programs] -
[Brother] - [Label & Mobile Printer] -
[Printer Setting Tool].
2
New
Registers new paper formats.
The [Printer Setting Tool] screen is
displayed.
Do not register a paper size if the same
paper size has already been registered.
It may cause an unintended result.
If you use the same size of paper as
currently registered, select the desired
size from the [Currently Registered
Paper Sizes] list on the [Paper Size
Setup] screen, and change settings on
the [Edit] screen.
d Click the [Custom Label Tool] button.
The [Paper Size Setup] dialog box
appears.
3
Edit
Edits the settings for the selected paper
format.
1
2
3
4
To save the selected paper format with
the new settings, click [Overwrite]. To
add a paper format with the new settings,
change the name in the [Paper Size
Name] box, and then click [Add].
Preset RD paper formats (paper formats
available when the software was
installed) cannot be edited.
5
6
7
4
5
Delete
Deletes the selected paper format. A
deleted paper format cannot be restored.
8
Import Paper Size List...
Reads the text file (RJ-4030:
1
Energy Rank
BSR403ed.txt; RJ-4040: BSR404ed.txt)
containing the paper format settings, and
uses it to replace the contents of the
[Currently Registered Paper Sizes] list.
Displays the current setting for the
[Energy Rank] of the selected paper
format.
When the list is imported, the entire
contents of the [Currently Registered
Paper Sizes] list will be replaced with
the imported paper formats.
28
Using the Printer
6
Export Paper Size List...
f Click [Advanced Printing
Adjustments...] to specify the following
settings for each paper size.
Under [Printing Reference Point
Adjustment], the printing position can
be adjusted.
Exports the settings for the paper formats
in the [Currently Registered Paper
Sizes] list. The exported list can then be
distributed to other computers. For
details, see Distributing Paper Formats
2
7
8
Register Paper Size With Printer
Registers the settings for the selected
paper format in the printer.
Save Paper Size Commands
Uses the settings for the paper as an
added command and exports it as a file.
The file extension is “.bin”.
Note
If you use the following methods, you can apply
these settings to the printer easily.
• Bluetooth (Object Push Profile (OPP))
• Wi-Fi (File Transfer Profile (FTP))
g Under [Energy Rank], the print energy
(density) can be adjusted.
These settings commands are only
intended for use for applying to printer
settings. Saved commands cannot be
imported to the Custom Label Tool.
h Enter the settings for the paper to be
used, and then click [Add].
A new paper format is created.
i Click [Exit].
e Click [New].
The [New] dialog box appears.
Note
When the [Paper Size Setup] dialog box
is displayed again, the added paper
format will appear in the [Currently
Registered Paper Sizes] list. If the
application is running, exit the application,
and then start it again in order for the new
paper format to appear in the [Currently
Registered Paper Sizes] list.
29
Chapter 2
RJ-4030:
Distributing Paper
Formats
BSR403ed.txt, BSR403ed.ptd, pdt3137.bin
RJ-4040:
BSR404ed.txt, BSR404ed.ptd, pdt3237.bin
2
The paper formats exported from the
[Currently Registered Paper Sizes] list can
be distributed to other computers.
b Insert the CD-ROM into the CD-ROM
drive of the sender's computer.
c Copy the folder in CD drive:\your
language\Drivers\RJ-XXXX to any
location on the sender’s computer.
Distributing only paper
formats
2
d Overwrite the contents of the folders at
RJ-XXXX\x64\custom and
If the printer driver has been installed on the
recipient’s computer, only the paper formats
need to be distributed.
RJ-XXXX\x86\custom (copied in step 3)
a At the sender’s computer, specify the
paper format settings, and then click
[Export Paper Size List...].
e Save folder [RJ-XXXX] at any location
on the recipient's computer.
The following files are created.
RJ-4030:
BSR403ed.txt, BSR403ed.ptd, pdt3137.bin
RJ-4040:
f At the recipient’s computer, double-click
[dsetuph.exe].
Complete the installation according to
the instructions that appear on the
screen.
BSR404ed.txt, BSR404ed.ptd, pdt3237.bin
b Save BSR403ed.txt or BSR404ed.txt at
any location on the recipient’s computer.
c At the recipient’s computer, click
[Import Paper Size List...].
The paper formats are replaced with the
imported ones.
Distributing paper formats
bundled with the installer
2
If the printer driver has not been installed on
the recipient’s computer, the paper formats
that can be distributed are bundled with the
installer for the printer driver.
Read "RJ-XXXX" in the following steps as
your model name.
a At the sender's computer, specify the
paper format settings, and then click
[Export Paper Size List...].
The following files are created.
30
RJ Utility
3
3
d Click the [Utility] button.
The main window is displayed.
Overview
3
The RJ Utility is a computer program that
allows you to change the printer's default
settings.
How to Use the RJ Utility
3
3
Normally when using a computer program to
print a document, print settings are specified
in the printer driver's dialog box and then the
data is sent to the printer. This utility can be
used to adjust settings that are more
a In the main window of the RJ Utility,
select the check boxes of the
parameters with settings that can be
changed.
advanced than the printer driver’s settings.
b Select the desired settings from the
pull-down menus or enter the desired
values.
Use the RJ Utility to configure the
printer only when the printer is idle. The
printer may malfunction if you attempt to
configure it while it is handling a job.
c Click [Apply] to save the settings in the
printer.
Note
Using the RJ Utility
3
The settings are saved when you quit the
RJ Utility, and the settings are applied the
next time the RJ Utility is started.
Note, however, that if the printer is already
connected when the RJ Utility is started,
the printer's settings are applied.
Before Using the RJ Utility
3
Connect the printer to an AC or DC power
outlet, or make sure that the battery is
fully-charged.
Make sure that the printer driver has been
installed and is functional.
Connect the printer to a computer via USB
or Bluetooth (RJ-4030 only).
Starting the RJ Utility
3
a Connect the printer to be configured to
the computer.
b Click [Start] - [All Programs] -
[Brother] - [Label & Mobile Printer] -
[Printer Setting Tool]. The [Printer
Setting Tool] screen is displayed.
31
Chapter 3
Parameters
3
Main Window
3
14
1
2
3
4
5
6
7
8
15
16
9
10
11
17
18
12
13
19
20
21
1
2
Printer
Note
Displays the printer selected in the Printer
Setting Tool.
This setting can also be changed using the
printer driver, however, in this case the setting
is erased when the printer is turned off. If the
setting is changed using the RJ Utility, the
setting is retained even when the printer is
turned off, therefore, if you plan on printing
without using the printer driver, use the RJ
Utility to change this setting.
Command Mode
Sets the printer’s command format.
Available settings: [Raster], [ESC/P], [P-touch
Template]
3
4
Print Density
Adjusts the printing density on a scale of -5 to
+5.
5
JPEG Printing
Print Priority
Sets the image processing used when printing
JPEG images via Bluetooth or with the mass
storage feature.
Determines the printer's print quality.Available
settings: [Speed], [Quality]
Available settings: [Binary], [Error Diffusion]
6
7
Print Data after being Printed
Determines whether the print data is erased
automatically after printing.
Available settings: [Erase], [Do not Erase]
Printer Information Output Settings
Determines which information is printed when
printing the printer’s settings.
32
RJ Utility
Available settings: [All], [Usage Log], [Printer
Settings], [Printer Transfer Data]
19 Save Command Settings
Saves the content of the selected (checked)
items as a command-format “.bin” file.
Bluetooth settings are not saved.
8
9
Align Paper Leading Edge when the Cover
is Closed
Note
Determines whether or not paper is
automatically fed when the cover is closed.
If you use the following methods, you can apply
these settings to the printer easily.
3
Available settings: [Do not Feed], [Feed]
Power on when Plugged in
• Bluetooth (Object Push Profile (OPP))
• Wi-Fi (File Transfer Profile (FTP))
Determines whether or not the printer turns on
automatically when the power cord is
connected.
Available settings: [Disable], [Enable]
These settings commands are only
intended for use for applying to printer
settings. Saved commands cannot be
imported to the RJ Utility.
10 Auto Power Off
Determines the amount of time that passes
before the printer turns off automatically.
Available settings: [None], 10 min. to 60 min.
(10 min. increments)
20 Apply
Sends the selected (checked) settings to the
printer.
11 WLAN/Bluetooth on Power On
Determines the conditions for connecting via
Wi-Fi and Bluetooth when the printer is turned
on.
21 Exit
Exits the RJ Utility. The current settings are
saved.
Available settings: [On by Default], [Off by
Default], [Keep Current State]
12 Select All
Places a check in the check boxes for all items.
13 Clear All
Removes the checks in the check boxes for all
items.
14 Current
Retrieves the current setting values from the
printer and applies them to each combo box.
15 Import
Reads an exported file and applies the settings
to the printer.
16 Export
Saves the current settings to a file.
17 Bluetooth Settings
Displays the [Bluetooth Settings] screen.
18 Maintenance
Displays the [Maintenance] screen.
33
Chapter 3
Bluetooth Settings (RJ-4030 only)
3
1
2
3
4
1
Bluetooth PIN code
Note
Allows you to select whether a Bluetooth PIN
code (passkey) is required, change the
printer's Bluetooth PIN code, and select
whether Bluetooth communication is
encrypted.
The PIN code and the device name must use
alphanumeric characters (A-Z, a-z, 0-9) only.
The device name can contain a space
character; the PIN code cannot.
If [Enable] is selected in the [Bluetooth PIN
code] pull-down menu, the PIN code specified
here must also be stored on the computer in
order to communicate with the printer when
using Bluetooth. You can change the PIN code
if necessary.
If the [Encryption] check box is selected, data
sent using the RJ Utility between the computer
and printer will be encrypted when using
Bluetooth.
2
Bluetooth Device Name
Allows you to specify a name (up to 30
characters) for the printer. Useful when there
are multiple Bluetooth printers present.
3
4
Visible to Other Devices
Allows you to specify whether the printer can
be "discovered" by other Bluetooth devices.
Bluetooth Address
Displays the current Bluetooth address.
34
RJ Utility
Maintenance
3
1
2
3
1
Print Printer Information
Click to print a report containing the following
types of information.
Program version
Printer usage history
Missing dot test pattern
RJ Utility setting information
List of transferred data
Network setting information
Wi-Fi setting information
See the print sample on the next page.
Note
You can also print this report using the
(Feed) button (see Printing the Printer
2
Factory Reset
Click [Factory Reset] to reset the RJ Utility to
its default settings and send them to the
printer.
35
Chapter 3
Printer Information printing sample
3
*Labels are for illustrative purposes only.
36
Network Setting Tool (RJ-4040
only)
4
4
Overview
4
Using the Network
Setting Tool
4
The Network Setting Tool is a computer
program used for changing network settings
via USB.
Starting the Network Setting
Tool
By using the Network Setting Tool, you can
not only change the network settings for one
printer, you can easily apply the same
settings to multiple printers.
4
4
a Connect the printer whose settings will
be changed to the computer via USB.
Note
b Click [Start] - [All Programs] -
[Brother] - [Label & Mobile Printer] -
[Printer Setting Tool].
The Network Setting Tool is installed with
other software such as the printer driver.
d Click the [Network Setting Tool]
button.
Operating Environment
4
The main window is displayed.
Windows® XP SP3 or later (only x86
processors can be used with Windows® XP)
Windows Vista®
Windows® 7
To start the Network Setting Tool,
you must be logged on with
Administrator rights.
The Network Setting Tool can
change the settings for certain
Brother printer models only.
37
Chapter 4
Main Window
4
1
2
3
5
4
7
8
6
1
2
Menu Bar
7
8
Apply
Select the commands contained in each menu
from the list.
Applies the settings to the printer.
By pressing this button you can apply all the
settings set on multiple windows at once.
Printer
Selects the printer whose settings will be
changed.
Exit
Exits the Network Setting Tool.
If only one printer is connected, only that
printer is displayed and it is not necessary to
select a printer.
Settings are not applied to printers if the
[Exit] button is clicked without clicking
the [Apply] button after changing
settings.
3
4
5
Node Name
Displays the node name. Node names can be
changed.
Applicable Settings
Displays setting items. Select the item that you
want to change the settings for.
Settings Display/Change Area
Displays the selected item’s current setting.
Change the settings as necessary using the
pull-down menu, direct entry, or other
methods.
6
Save Command Settings
Saves network settings in PJL command
format. The file extension is “.bin”.
By sending these commands to printers via
USB, network settings for printers can be
configured in the same way as when settings
are made using the Network Setting Tool (see
38
Network Setting Tool (RJ-4040 only)
b Select the newly connected printer from
the [Printer] combo box.
Changing the
Communications Settings
4
Note
a Make sure that the computer with the
Network Setting Tool installed is
If [Automatically detects the connected
printer, and retrieves the current
settings.] check box on the [Option
Settings] screen is selected, the
connected printer is automatically
selected.
connected via USB to the printer that
you want to change the settings for.
b Start the Network Setting Tool. Confirm
that the printer that you want to change
the settings for is displayed in [Printer].
If another printer is displayed, select the
desired printer from the [Printer] combo
box.
4
c Click the [Apply] button.
The same settings that were applied to
the first printer are applied to the second
printer.
Note
If only one printer is connected, only that
printer is displayed and it is not necessary
to select a printer.
that you want to change the settings for.
If the IP address is set to [STATIC], the
printer’s IP address will also be
changed to the same address as the
first printer.
c From [Network Settings] of
[Applicable Settings], click the items
that will be changed.
Change the IP address as necessary.
d In the settings display/change area,
select the desired setting from the pull-
down list, or enter a value.
Note
To save the setting contents as a file, click
[File] - [Export...].
e When you have changed all the desired
settings, click [Apply] button and then
[Exit] button.
The exported setting contents are applied
to [Network Settings] the next time
settings are imported using the Network
Setting Tool.
The settings are applied to the printer.
Applying Setting Changes to
Multiple Printers
4
Communications Settings above,
disconnect the printer from the
computer, and connect the second
printer to the computer.
39
Chapter 4
Menu Bar
4
1
2
3
4
5
6
7
8
9
1
2
Apply Setting to the Printer
The following information is not
Applies the settings to the printer; functions the
same way as the [Apply] button on the main
saved in the setting command.
• Node name
Save Command Settings
• IP address, subnet mask,
gateway address (when the IP
address is set to [STATIC]).
Saves network settings in PJL command
format. The file extension is “.bin”.
By sending these commands to printers via
USB, network settings for printers can be
configured in the same way as when settings
are made using the Network Setting Tool (see
These settings commands are only
intended for use for applying to
printer settings. Saved commands
cannot be imported to the Network
Setting Tool.
Saved command files contain
authentication keys and passwords.
Take necessary measures to
protect saved command files such
as by saving command files in
locations that other users cannot
access.
Do not send the command file to a
printer whose model was not
specified when the command file
was exported.
40
Network Setting Tool (RJ-4040 only)
Exported files are not encrypted.
3
Import
Import from the current computer
wireless settings
Because exported files contain
authentication keys and passwords,
take necessary measures to protect
exported files such as by saving
exported files in locations that other
users cannot access.
Imports the settings from the computer.
Note
• Only Personal Security Authentication settings
(open system, public key authentication, and
WPA/WPA2-PSK) can be imported. Enterprise
Security Authenticationsettings (suchas LEAP
or EAP-FAST) cannot be imported.
5
6
Restore to Default Network Settings
Returns network settings to the factory default
settings.
4
• If multiple wireless LANs are enabled for the
computer used, the first wireless settings (only
personal settings) detected are considered to
be the import data.
Automatically restart the printer after use.
When this check box is selected, printers
automatically restart after network settings are
applied.
• Only settings values (SSID, authentication
method, encryption method, and
When this check box is cleared, printers must
be manually restarted.
authentication key) from the [Network
Settings] - [Wireless Settings] screen of
[Applicable Settings] can be imported.
Note
When configuring multiple printers, you can
reduce the time required to change settings by
clearing this check box. Note that in this case
we recommend selecting this check box when
configuring the first printer so that you can
confirm that each setting is operating as
intended.
Select a Profile to import
Imports settings that were exported as a
profile.
Click this option and select a profile by
clicking the [Browse...] button. Your
selected settings will be displayed in the
settings display/change area.
7
Automatically detects the connected
printer, and retrieves the current settings.
Note
When this check box is selected and a printer
is connected to the computer, the printer is
automatically detected and the printer's current
settings are displayed in the [Current Network
• All settings, such as wireless settings or
TCP/IP settings, can be saved. However, node
names cannot be imported.
• Only profiles that are compatible with the
selected printer can be imported.
• If the imported profile's IP address is set to
[STATIC], change the IP address of the
imported profile as necessary so that it does
not duplicate the IP address of an existing
printer on the network whose settings have
been completed.
Note
When the model of the connected printer is
different from that of the printer shown in the
[Printer] combo box, the settings available on
all editing screens change to match the
connected printer.
4
Export
Saves the settings in a text file.
8
9
Display the Help
Displays the help file.
About...
Displays version information.
41
Chapter 4
TCP/IP (Wireless)
4
Connected Printer’s Status
4
1
2
1
3
4
1
2
Boot Method
1
Current Network Status
Select either: [STATIC], [AUTO], [BOOTP],
[DHCP], [RARP].
Displays network status on the right side of the
screen in the settings display/change area.
IP Address/Subnet Mask/Gateway
Click the [Refresh] button to update the view.
Set the various values.
You can only enter settings when the IP
Network Settings
4
address setting is set to [STATIC].
3
4
DNS Server Method
Select either [STATIC] or [AUTO].
Primary DNS Server IP Address/Secondary
DNS Server IP Address
You can only enter settings when the DNS
server setting is set to [STATIC].
1
2
1
2
WLAN/Bluetooth on Power On
Determines the conditions for connecting via
Wi-Fi and Bluetooth when the printer is turned
on.
Select either: [On by Default], [Off by
Default], [Keep Current State]
Wireless Usage
Enables and disables wireless communication.
42
Network Setting Tool (RJ-4040 only)
Wireless Settings
4
Communication Mode and
Authentication/Encryption Methods
4
When the Communication Mode is Ad hoc
1
2
3
4
5
6
7
Authentication
Method
Encryption Mode
Open System
None
WEP
When the Communication Mode is
4
Infrastructure
8
Authentication
Method
Encryption Mode
1
2
Communication Mode
Open System
None
WEP
WEP
Select either [Ad hoc] or [Infrastructure]
SSID (Network Name)
Public Key
Click the [Search...] button to display the SSID
Authentication
selections on a separate screen.
WPA/WPA2-PSK
TKIP
AES
CKIP
TKIP
AES
3
4
Channel
Selections can be made from the displayed
selections.
LEAP
Authentication Method/Encryption Mode
EAP-FAST/NONE
Authentication methods and encryption
methods are supported as shown below in
EAP-FAST/MS-CHAP TKIP
v2
AES
5
6
7
WEP Key
EAP-FAST/GTC
TKIP
AES
WEP key can only be set when WEP is
selected for the encryption method.
Passphrase
To perform higher level security
settings:
PSK can only be set when WPA/WPA2-PSK is
selected for the authentication method.
When performing FAST server
certificate verification, settings cannot
be made from the Network Setting Tool.
After the printer has been set to be able
to connect to the network, perform
settings by accessing the printer from a
web browser.
User ID/Password
User ID/Password can only be set when LEAP
or FAST is selected for the authentication
method.
8
Display the key and password on the
screen
If this setting is checked, keys and passwords
are displayed in plain text (non-encrypted text).
43
Other Functions
5
5
c Connect the computer or device to the
Mass Storage
5
printer via USB.
The printer’s mass storage area is
displayed on the computer or device’s
screen.
Description
5
The mass storage feature allows you to
execute commands and perform JPEG
printing by sending data from a computer or
other device to the printer via USB. Files that
have been copied to the printer’s mass
storage area are processed when you press
the Wi-Fi button/Bluetooth button.
Note
If the mass storage area is not displayed
automatically, refer to the operating
instructions for the computer or device’s
operating system for information about
displaying the mass storage area.
This feature is useful in the following
situations.
d Drag and drop the file you want to copy
to the mass storage area.
When you want to apply settings that are
stored in a command file (“.bin” format) or
templates that are stored in “.blf” format
files that were distributed by the
administrator without using a customized
tool
e Press the Wi-Fi button/Bluetooth button.
The command file is executed.
While the file is being executed, the
(Wi-Fi) indicator/ (Bluetooth)
indicator lights in blue.
When you want to execute commands or
perform JPEG printing without installing
the printer driver
f After the file has been executed, the
(Wi-Fi) indicator/ (Bluetooth)
indicator turns off.
When you want to use a device with an
OS (including non-Windows operating
systems) that has a USB host feature to
print and transmit data
g To turn mass storage mode off, turn the
printer off.
The printer will start up in its normal
operating mode.
Using the Mass Storage
Feature
5
a Confirm that the printer is turned off.
b While pressing the Wi-Fi
button/Bluetooth button, press and hold
the power button.
The printer starts up in mass storage
mode and the POWER and STATUS
indicators light in green.
44
Other Functions
JPEG Printing
5
When the printer is turned off, mass
storage mode is deactivated and
any files in the mass storage area
are deleted.
Image data (JPEG) can be printed without
using the printer driver.
This feature supports “.bin”, “.blf”,
and “.jpg” files. Do not use other file
formats with this feature.
Note
• JPEG images can be printed using the
mass storage feature.
Do not create folders in the mass
storage area. If a folder is created,
files in the folder will not be
executed.
• The Bluetooth Basic Imaging Profile (BIP)
or Object Push Profile (OPP) is used for
printing via a Bluetooth connection.
The capacity of the mass storage
area is 2.45 MB. Use of files larger
than 2 MB cannot be guaranteed.
• This printer will convert a color JPEG
image to a ‘Black & White’ image using a
dithering process.
5
If multiple files are copied, the order
that the files will be executed in
cannot be guaranteed.
• When sending a JPEG image that is
already ‘Black & White’ this dithering
process may make your printed image
fuzzy.
Wi-Fi, Bluetooth, and RS-232C
features are not available while the
printer is running in mass storage
mode.
• To improve the image quality, try to turn
off any preprocessing of the JPEG image.
Do not access other files in the
mass storage area when executing
a copied file.
Only JPEG images can be printed.
(Limited to files with the .jpg extension.)
The maximum file size is 5 MB.
(2.38 MB when the mass storage feature
is used.)
The maximum resolutions are as follows.
Height Width = 8000 832 dots
If these limits are exceeded, the data
received by the printer will be discarded
and not printed.
Print is at 1 pixel = 1 dot.
This printer performs binary processing
(simple binary) to print the image.
The image is printed with the
height-to-width proportion of the received
data.
45
Maintaining the Printer
6
6
Maintenance of the printer may be carried out
as required. However, some environments
require that maintenance must be done more
frequently (e.g. in dusty conditions).
Roller Maintenance
6
Use a piece of cellophane tape to remove dirt
from the roller.
2
Print Head
Maintenance
6
Use a cotton swab and wipe the head.
1
2
Roller
1
Print head
46
Reference
7
7
Indicators
7
The indicators light and blink to indicate the printer’s status. The following symbols are used in this
section to explain the meaning of the different indicator colors and patterns.
Indicator is lit in the color shown
or
or
or
or
Indicator is blinking in the color shown
or
or
Indicator blinks 1 or 2 times in each color, then turns off
Indicator is lit or blinking in any color or pattern
Indicator is off
or
or
BATT
(BATTERY)
(Bluetooth)
POWER
STATUS
Description
(Wi-Fi)
Power on
Roll cover open
Receiving data
Transferring data
Error
Print error
Feed error
Cover open error
Communication error
Image processing error
Database search error
No template error
Access point search error
Access point connection error
Security error
Error
Battery error
Mass storage error
System error
In boot mode
48
Reference
BATT
(BATTERY)
(Bluetooth)
(Wi-Fi)
POWER
STATUS
Description
Wireless on, not connected*
(Once every
3 seconds)
Wireless or Bluetooth on, connected
Now setting WPS*
(Once every
second)
Now resetting
Formatting complete (When [Print Data
after being Printed] is set to [Erase])
Now cooling
7
MCR read mode
MCR read success
MCR read error
Rechargeable battery power: half
Rechargeable battery power: low
(Once every
4 seconds)
(Twice every
4 seconds)
Battery must be charged
(Once every
second)
Charging
Rechargeable battery power: full
Charging complete
In mass storage mode
Processing file in mass storage mode
Initializing
*RJ-4040 only
49
Chapter 7
Indicator Warnings
7
Problem
Solution
The POWER indicator does not light
The printer is receiving no power.
If you are using AC or DC power, make sure that the AC
adapter or Car adapter is properly connected (see Connecting
the AC or DC power outlet is turned on.
If you are using DC power, check the fuse.
The thermal head or motor is too hot.
Head or motor is cooling down
Head:
If the thermal head becomes even hotter, the thermal head may
produce imaging on the paper in areas not intended to be
printed. This condition is normal when printing documents with
a great deal of “black” content.
The printer will stop and resume printing after the print head
has cooled down.
To avoid or delay the onset of this condition, print using a lighter
density setting, reduce the amount of black space being printed
(for example, remove background shading and colors in graphs
and presentation documents), and make sure that the printer
has adequate ventilation and is not located in an enclosed
space.
Motor:
Do not use the printer continuously. If the printer is used
continuously, the motor will become too hot. In this case, the
printer will stop and resume printing after the motor has cooled
down.
Note
This condition may occur more often when the printer is
used at high altitude (more than 10,000 feet) due to a lower
air density available to cool the printer.
Data reception error
Data may not be received correctly when communications are
unstable.Try connecting again when communication conditions
have improved.
Printer is in boot mode
The AC adapter was unplugged while the firmware was being
updated, and the printer started up in boot mode the next time
it was started.
Contact your reseller or Brother Customer Service for
assistance.
50
Reference
Printing the Printer
Set-up Information
7
You can use the
(Feed) button to print a
report that lists the following printer settings:
Program version
Printer usage history
Missing dot test pattern
RJ Utility setting information
List of transferred data
Network setting information
Wi-Fi setting information
Note
• You can use the RJ Utility to set in
advance which items will be printed (see
7
• The node name appears in the Printer
Settings. The default node name is
“BRWxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is
based on your printer’s MAC
Address/Ethernet Address.)
a Make sure that a roll of 4" (101.6 mm)
receipt paper has been loaded and the
RD Roll compartment cover is closed.
b Turn on the printer.
c Press and hold the (Feed) button until
the POWER indicator starts blinking in
green.
The settings will be printed.
Note
• To print the Printer Settings, we
recommend to use 4" (101.6 mm) receipt
paper.
• This operation can also be performed
using the RJ Utility (see Print Printer
51
Troubleshooting
8
8
Overview
8
If you have any problems with the printer, first check to make sure that you have performed the
following tasks correctly.
Install and select the proper printer driver (see Installing the Printer Driver and the Software for
If you still have problems, read the troubleshooting tips in this chapter for help.
Problem
Solution
The printer does not print, or there is a
printing error.
Is the cable loose?
Check that the cable is connected securely.
Is the RD Roll installed correctly?
If not, remove the RD Roll and reinstall.
Is there enough roll remaining?
If not, install a new RD Roll.
Is the RD Roll compartment cover open?
Check that the RD Roll compartment cover is closed.
Has a print error or transmission error occurred?
Turn off the printer and on again. If the problem still occurs,
contact Brother Customer Service at 1-800-255-0415.
Is the roll guide not touching the side of the RD Roll?
Move the roll guide against the side of the RD Roll.
The POWER indicator is not lit.
Is the power cord inserted correctly?
Check that the power cord is inserted correctly. If it is, try
plugging it into another electrical outlet.
If the POWER indicator still does not light up, contact
Brother Customer Service at 1-800-255-0415.
Printed labels contain streaks or poor
quality characters, or labels are not fed
correctly.
Is the print head or roller dirty?
Although the print head generally remains clean under normal
use, lint or dirt from the roller may become stuck on the printer
head. If this occurs, clean the roller (see Roller Maintenance
52
Troubleshooting
Problem
Solution
A data transmission error appears on
your computer.
Is the correct port selected?
Check that the correct port is selected.
Is the printer in cooling mode (the POWER indicator is
flashing in orange)?
Wait until the indicator stops flashing and then try printing
again.
Is someone printing via the network?
If you try to print while other users are printing large
amounts of data, the printer is unable to accept your print
job until the ongoing printing is finished. In such situations,
execute the print job again after the other jobs are
completed.
Labels are jammed or are not ejected
correctly after printing.
Is there dirt or lint on the roller preventing it from rolling
Check that the ejection path of the label is not blocked.
Check that the RD Roll is set correctly by removing the RD
Roll and reinstalling.
Ensure that the RD Roll compartment cover is closed
8
correctly.
The print quality is poor
Is there dirt or lint on the roller preventing it from rolling freely?
53
Chapter 8
Problem
Printed barcodes cannot be read.
Solution
Align the label with the print head as shown below.
1
3
2
1
2
3
Label exit slot
Print head
Recommended print direction
Some types of scanners are not able to read the barcodes.
Try using another scanner.
We recommend printing the barcodes with [Quality]
options set to [Give priority to quality].
Windows® XP:
To change the [Quality] options, open the printer properties
from [Control Panel] - [Printers and Other Hardware] -
[Printers and Faxes], right-clicking the printer whose
settings are to be changed, then selecting [Properties].
Then, in the [General] tab, click [Printing Preference].
Windows Vista®:
To change the [Quality] options, open the printer properties
by going to [Control Panel] - [Hardware and Sound] -
[Printers], right-clicking the printer whose settings are to be
changed, then selecting [Properties]. Then, in the
[General] tab, click [Printing Preference].
Windows® 7:
To change the [Quality] options, open the printer properties
by clicking [Start] - [Devices and Printers], right-clicking
the printer whose settings are to be changed, and selecting
[Printing Preference].
54
Troubleshooting
Problem
Solution
I want to reset the printer/delete the data To reset the printer, perform the following procedure;
transferred from the computer.
1
2
Press and hold the (Power) button to turn the printer off.
Press and hold the
(Feed) button and the (Power)
button until the POWER, STATUS and BATTERY
indicators start blinking in orange.
3
4
While pressing the (Power) button, press the
button 3 times.
(Feed)
Release the (Power) button and the
the same time.
(Feed) button at
All the transferred data from the computer will be deleted and
reset the printer to factory settings.
I want to cancel the current print job.
Make sure that the printer is ON, and press the (Power)
button.
When printing via the USB cable, the
printer repeatedly pauses and then
continues printing.
Is the printer set for sequential printing?
If so, set print mode to buffered printing.
Windows® XP:
Open the printer properties from [Control Panel] - [Printers
and Other Hardware] - [Printers and Faxes] and click
[Printing Preference] button in the [General] tab. Click the
[Other] tab and choose the option [After one page of data is
received].
8
Windows Vista®:
Open printer properties from [Control Panel] - [Hardware and
Sound] - [Printers] and click [Printing Preference] button in
the [General] tab. Click the [Other] tab and choose the option
[After one page of data is received].)
Windows® 7:
Open printer properties from [Devices and Printers],
right-clicking the printer whose settings are to be changed, and
selecting [Printing Preference]. Choose the option [After one
page of data is received].
An error occurs when the roll cannot be If a feed error occurs, use the Custom Label Tool to assign the
fed to the beginning of the label.
correct paper settings to the printer.
The computer program should be
sending data to the printer, but the
POWER indicator does not blink green
Make sure that the USB cable is connected firmly and correctly.
Try using another USB cable.
Depending on whether you are using Bluetooth or Wi-Fi,
confirm that the (Bluetooth) indicator or the
(Wi-Fi)
indicator is lit in blue. If it is not, check the connection.
55
Technical Information
9
9
Product Specifications
9
Model Name
Printing
RJ-4030
RJ-4040
Printing Technology
Print Resolution
Print Speed
Print Width
Size
Direct Thermal
203 dpi
Maximum 5 ips (127 mm/sec)
Maximum 4.09" (104 mm)
Weight
Printer: Approximately 1.35 lb./610 g
Printer with battery: Approximately 1.87 lb./850 g
Dimentions
Approximately 6.38" (W) x 6.93" (H) x 3.03" (D) / 162 mm (W) x 176 mm
(H) x 77 mm (D)
Interface
USB
Yes
USB Ver. 2.0 (Full Speed) (mini-B, Peripheral)
Serial
Yes
RS232C
* Original serial cable
Bluetooth
WLAN
Yes
No
Ver. 2.0 +EDR (Class 2)
No
Yes
Wireless LAN IEEE802.11b/g/n
(Infrastructure Mode/Ad hoc mode)
Environment
Operating Temperature
Operate: 32F to 104F (0C to 40C)
Charge: 32F to 104F (0C to 40C)
Operating Humidity
20 to 80% (No condensation, Maximum wet bulb temperature:
80.6°F/27C)
Storage Temperature
-4F to 140F (-20C to 60C) Do not leave your printer inside a car where
the temperature is over 60C.
Storage Humidity
Power supply (Optional)
Battery
20 to 80% (No condensation,Maximum wet bulb temperature: 113°F/ 45C)
Rechargeable Li-ion battery:14.4 V
Battery Yield
2,000 labels (when connected by USB, and using a new, fully charged
battery.) Tested using Brother’s print test data (7% coverage 46 inches)
at 73.4F (23C).
Adapter
AC adapter (15 V)
Car adapter
Cigarette car adapter or Wired type (12 V (DC))
56
Technical Information
Model Name
RJ-4030
RJ-4040
Media specification
Media type
Receipt, Die cut label
Media Width
2" to 4.64" (51 mm to 118 mm)
0.12" (3 mm) or more
Gap between labels
Thickness
Receipt: 0.002" to 0.0035" (0.051 mm to 0.090 mm)
Label: 0.003" to 0.007" (0.080 mm to 0.170 mm)
2.28" (58 mm)
Diameter (Max)
Core Diameter (Min)
Receipt: 0.5" (12.7 mm)
Label: 1" (25.4 mm)
Media sensor
Transmissive/Gap, Reflective/Bar
Software
Windows® XP/Windows Vista®/
Windows® 7
Windows® XP/Windows Vista®/
Windows® 7/
Supported Printer Driver
Windows Server® 2003
Windows Server® 2008/2008R2
9
57
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