ADVANCED
USER’S GUIDE
MFC-J280W
MFC-J625DW
Version 0
USA/CAN
Table of Contents
Memory storage.....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume..............................................................................................2
Sleep Mode ...........................................................................................................3
LCD screen............................................................................................................4
LCD Contrast...................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................5
Mode Timer............................................................................................................5
Turning TX Lock on/off ....................................................................................7
Sending faxes using multiple settings .............................................................8
Stop faxing.......................................................................................................8
Contrast...........................................................................................................8
Additional sending operations..............................................................................10
Sending a fax manually .................................................................................10
Dual Access (Black & White only) .................................................................11
Broadcasting (Black & White only) ................................................................11
Real Time Transmission................................................................................12
Overseas Mode .............................................................................................13
Delayed Batch Transmission (Black & White only)
(MFC-J625DW only)..................................................................................14
Polling overview (MFC-J625DW only).................................................................15
ii
Fax Forwarding..............................................................................................16
Fax Storage...................................................................................................18
Printing a fax from the memory .....................................................................18
Remote Retrieval (MFC-J625DW only) ...............................................................21
Remote Fax commands ................................................................................22
Additional receiving operations............................................................................24
Polling overview (MFC-J625DW only).................................................................25
Polling receive ...............................................................................................25
Voice operations..................................................................................................27
Tone or Pulse (Canada only).........................................................................27
Fax/Tel mode.................................................................................................27
Special line considerations............................................................................28
Additional dialing operations................................................................................30
Outgoing Call.................................................................................................30
Caller ID history.............................................................................................30
Additional ways to store numbers........................................................................32
Transmission Verification Report...................................................................36
Fax Journal (activity report)...........................................................................36
iii
Copy settings.......................................................................................................38
Stop copying..................................................................................................38
Changing copy quality ...................................................................................38
2 in 1 ID Copy................................................................................................41
Adjusting Density...........................................................................................42
8
PhotoCapture Center™: Printing photos from a memory card or
PhotoCapture Center™ operations .....................................................................45
Print Images.........................................................................................................46
Print Index (Thumbnails) ...............................................................................46
Printing Photos ..............................................................................................47
Printing All Photos .........................................................................................47
DPOF printing................................................................................................48
PhotoCapture Center™ print settings..................................................................48
Print Quality...................................................................................................48
Paper options ................................................................................................49
Cropping........................................................................................................51
Borderless printing.........................................................................................52
Print Date.......................................................................................................52
How to set a new default ...............................................................................53
How to reset to the factory settings ...............................................................54
PictBridge requirements ................................................................................55
Setting your digital camera............................................................................55
Printing Images..............................................................................................56
DPOF printing................................................................................................57
Printing Images..............................................................................................58
iv
Cleaning and checking the machine....................................................................59
Cleaning the paper feed rollers .....................................................................61
Cleaning the paper pick-up rollers.................................................................62
Packing and shipping the machine......................................................................63
v
General setup
1
1
1
IMPORTANT NOTE
1
In this manual, the screen messages of the MFC-J625DW are used unless specified.
Most of the illustrations in this User's Guide show the MFC-J625DW.
Memory storage
1
Volume Settings
1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default or
Ring Volume
1
You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.
Favorite Settings for your FAX,
settings, those settings will not be lost. You
may have to reset the date and time.
Setting the Ring Volume from the
menu
1
1
MFC-J625DW only
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display Volume.
e Press Volume.
f Press s or t to display Ring.
g Press Ring.
h Press s or t to display Low, Med, High
or Off, and then press the option you
want.
i Press Stop/Exit.
1
Chapter 1
Beeper Volume
1
Speaker Volume
1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu.
You can choose a range of beeper volume
levels, from High to Off.
b Press s or t to display
General Setup.
a Press Menu.
c Press General Setup.
d Press s or t to display Volume.
e Press Volume.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display Volume.
Press Volume.
f Press s or t to display Speaker.
g Press Speaker.
e Press s or t to display Beeper.
f Press Beeper.
h Press s or t to display Low, Med, High
or Off, and then press the option you
want.
g Press s or t to display Low, Med, High
or Off, and then press the option you
want.
i Press Stop/Exit.
You can also adjust the speaker volume by
pressing Hook.
h Press Stop/Exit.
a Press Hook on the control panel.
b Press
or Stop/Exit.
c Press
or on the screen.
Each button press changes the volume
to the next setting.
d Press Hook on the control panel.
2
General setup
Automatic Daylight
Saving Time
Sleep Mode
1
1
1
You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.
a Press Menu.
b Press s or t to display
General Setup.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c Press General Setup.
d Press s or t to display Sleep Mode.
e Press Sleep Mode.
a Press Menu.
b Press s or t to display
General Setup.
f Press s or t to display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the
machine is idle before entering sleep
mode. Press the option you want.
c Press General Setup.
d Press s or t to display
Auto Daylight.
g Press Stop/Exit.
e Press Auto Daylight.
f Press On (or Off).
g Press Stop/Exit.
3
Chapter 1
Setting the backlight
brightness
LCD screen
1
1
LCD Contrast
1
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
You can adjust the LCD contrast. If you are
having difficulty reading the LCD, try
changing the contrast setting.
a Press Menu.
a Press Menu.
b Press s or t to display
General Setup.
b Press s or t to display
General Setup.
c Press General Setup.
c Press General Setup.
d Press s or t to display
LCD Settings.
d Press s or t to display
LCD Settings.
e Press LCD Settings.
e Press LCD Settings.
f Press s or t to display Backlight.
g Press Backlight.
f Press s or t to display
LCD Contrast.
h Press s or t to display Light, Med or
Dark, and then press the option you
want.
g Press LCD Contrast.
h Press d to increase the contrast and
press c to decrease the contrast.
Press OK.
i Press Stop/Exit.
i Press Stop/Exit.
4
General setup
Setting the Dim Timer for the
backlight
Mode Timer
1
1
1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO (MFC-J625DW only). You can
change the amount of time the machine takes
after the last Scan, Copy or PhotoCapture
operation before it returns to FAX mode. If
you choose Off, the machine stays in the
mode you used last.
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display
LCD Settings.
e Press LCD Settings.
f Press s or t to display Dim Timer.
g Press Dim Timer.
h Press s or t to display 10Secs,
20Secs, 30Secs or Off, and then
press the option you want.
a Press Menu.
i Press Stop/Exit.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display Mode Timer.
e Press Mode Timer.
f Press s or t to display 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off, and then
press the option you want.
g Press Stop/Exit.
5
Security features
2
2
TX Lock
2
Note
If you forget the TX Lock password,
please call Brother Customer Service.
(uuBasic User’s Guide: Brother
numbers)
TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will still be sent even if you
turn on TX Lock, so they will not be lost.
Setting and changing the
TX Lock password
While TX Lock is On, the following operations
are available:
2
Receiving faxes
Note
Fax Forwarding
If you have already set the password, you
will not need to set it again.
(MFC-J625DW only)
(If Fax Forwarding was already On)
Paging
Setting the password
2
(MFC-J625DW only)
(If Paging was already On)
Make a careful note of your password.
Remote Retrieval
a Press Menu.
(MFC-J625DW only)
(If Fax Storage was already On)
b Press s or t to display Fax.
c Press Fax.
(MFC-J625DW only)
(If PC-Fax Receive was already On)
d Press s or t to display
Miscellaneous.
1
While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will
automatically be sent to your chosen PC.
e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
h Enter a 4-digit number for the password
by pressing the buttons on the screen.
Press OK.
PC printing
Scanning
i When the screen shows Verify,
re-enter the password by pressing the
buttons on the screen.
PhotoCapture
(MFC-J625DW only)
Press OK.
Operation from the control panel
j Press Stop/Exit.
6
Security features
Changing the password
a Press Menu.
2
Turning TX Lock on/off
2
Turning TX Lock on
a Press Menu.
2
b Press s or t to display Fax.
c Press Fax.
2
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display
Miscellaneous.
e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
d Press s or t to display
Miscellaneous.
e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Press Set Password.
i Enter the 4-digit number of the current
password by pressing the buttons on the
h Press Set TX Lock.
screen.
Press OK.
i Enter the registered 4-digit password by
pressing the buttons on the screen.
Press OK.
j Enter a 4-digit number for the new
password by pressing the buttons on the
screen.
The machine goes offline and the
screen shows TX Lock Mode.
Press OK.
Turning TX Lock off
2
k When the screen shows Verify,
re-enter the new password by pressing
the buttons on the screen.
Press OK.
a Press Unlock.
b Enter the registered 4-digit password by
pressing the buttons on the screen.
Press OK.
l Press Stop/Exit.
TX Lock is automatically turned off.
Note
If you enter the wrong password, the
screen shows Wrong Password and
stays offline. The machine will stay in TX
Lock mode until the registered password
is entered.
7
Sending a fax
3
3
Additional sending
options
Note
• Most settings are temporary and the
machine returns to its default settingsafter
you send a fax.
3
Sending faxes using multiple
settings
• You can save some of the settings you
use most often by setting them as the
default. These settings will stay until you
change them again. (See Setting your
3
When you send a fax you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass ScanSize, and Real Time TX.
Stop faxing
3
You can also choose: History,
Speed Dial, Broadcasting,
To stop faxing, press Stop/Exit.
Overseas Mode, Set New Default, and
Factory Reset.
Contrast
3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Some settings are only available when
sending black & white faxes.
1
MFC-J625DW only.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a Press
(FAX).
The screen shows:
a Press
(FAX).
b Press Options.
c Press s or t to display Contrast.
d Press Contrast.
e Press s or t to display Auto, Light or
Dark, and then press the option you
want.
b Press Options.
c Press s or t to display the setting you
want to change. When the setting is
displayed, press it.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
d Press s or t to display the available
options, and then press the option you
want.
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
settings.
8
Sending a fax
Changing fax resolution
3
Setting your changes as the
new default
3
The quality of a fax can be improved by
changing the fax resolution.
You can save the fax settings for
Fax Resolution, Contrast,
Glass ScanSize and Real Time TX you
use most often by setting them as default.
These settings will stay until you change
them again.
a Press
(FAX).
b Press Options.
3
c Press s or t to display
Fax Resolution.
a Press
(FAX).
d Press Fax Resolution.
b Press Options.
e Press s or t to display the resolution
options, and then press the option you
want.
c Press s or t to choose the setting you
want to change, and then press your
new option.
Note
Repeat this step for each setting you
want to change.
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
d After changing the last setting, press
s or t to display Set New Default.
Black & White
e Press Set New Default.
f Press OK.
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
g Press Yes.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
h Press Stop/Exit.
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
Color
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
9
Chapter 3
Restoring fax settings to the
factory settings
Additional sending
operations
3
3
You can restore all the fax settings you have
changed to the factory settings. These
settings will stay until you change them again.
Sending a fax manually
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Press
(FAX).
b Press Options.
Note
c Press s or t to display
Factory Reset.
To send a multiple page fax, use the ADF.
(MFC-J625DW only)
d Press Factory Reset.
e Press Yes.
a Press
(FAX).
f Press Stop/Exit.
b Load your document.
c To listen for a dial tone, press Hook.
d Dial the fax number.
e When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass, press
Send on the screen to send the fax.
10
Sending a fax
Sending a fax at the end of a
conversation
Broadcasting
(Black & White only)
3
3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups and
Speed Dial numbers in the same broadcast.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
After the broadcast is finished, a Broadcast
Report will be printed.
3
Before you begin the broadcast
3
b Press
(FAX).
Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (uuBasic User’s Guide:
Storing Speed Dial numbers)
c Load your document.
d Press Black Start or Color Start.
If you are using the scanner glass,
press Send to send the fax.
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialing.
e Replace the handset of the external
phone.
Dual Access
(Black & White only)
How to broadcast a fax
3
3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The screen shows the new
job number.
a Press
(FAX).
b Load your document.
c Press Options.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
d Press s or t to display
Broadcasting.
e Press Broadcasting.
Note
f Press
If the Out of Memory message appears
while scanning a document, press
Stop/Exit to cancel orBlack Start to send
the scanned pages.
Add number from SpeedDial.
Press
to search by
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast.
After you have checked all the numbers
you want, press OK.
g Press OK.
11
Chapter 3
h Press Black Start.
Canceling a Broadcast in progress
3
Faxing from the ADF
a Press Stop/Exit.
The machine starts scanning and
b Do one of the following:
sending the document.
To cancel the entire broadcast, press
Faxing from the scanner glass
When the screen asks you
To cancel the current job, press the
button that displays the number
Next Page?, do one of the following:
To send a single page, press
No (Send) (or press Black Start
again).
To exit without canceling, press
Stop/Exit.
The machine starts sending the
document.
c When the screen asks if you want to
cancel the entire broadcast, do one of
the following:
To send more than one page, press
Yes and place the next page on the
scanner glass.
Press Yes to confirm.
Press OK.
To exit without canceling, press No
or Stop/Exit.
The machine starts scanning the
page. (Repeat this step for each
additional page.)
d Do one of the following:
To cancel the current job, press Yes.
Note
To exit without canceling, press No
or Stop/Exit.
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 40 (MFC-J280W) or
Real Time Transmission
3
200 (MFC-J625DW) different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
• If the Out of Memory message
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.
a Press
(FAX).
b Load your document.
c Press Options.
d Press s or t to display
Real Time TX.
12
Sending a fax
e Press Real Time TX.
f Press On.
Delayed Faxing
(Black & White only)
(MFC-J625DW only)
3
g Press
so you can continue sending
your fax.
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
Note
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off). Faxes
cannot be sent from the scanner glass
until you clear some of the memory.
3
a Press
(FAX).
b Load your document.
c Press Options.
d Press s or t to display Delayed Fax.
e Press Delayed Fax.
f Press On.
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Overseas Mode
3
g Enter the time you want the fax to be
sent (in 24-hour format) by pressing the
buttons on the screen.
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
• When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.
a Press
(FAX).
• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
b Load your document.
c Press Options.
d Press s or t to display
Overseas Mode.
h Press
, and then enter the fax
number and press Black Start.
e Press Overseas Mode.
f Press On (or Off).
g Press
so you can continue sending
your fax.
13
Chapter 3
Delayed Batch Transmission
(Black & White only)
Checking and canceling
waiting jobs
3
(MFC-J625DW only)
3
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the screen shows
No Jobs Waiting.)
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
a Press
(FAX).
d Press s or t to display
Remaining Jobs.
b Press Options.
e Press Remaining Jobs.
c Press s or t to display Batch TX.
d Press Batch TX.
e Press On.
Any waiting jobs appear on the screen.
f Press s or t to scroll through the jobs
and press the job you want to cancel.
Press OK.
f Press Stop/Exit.
g Do one of the following:
To cancel, press Yes.
If you want to cancel another job go
To exit without canceling, press No.
h When you are finished, press Stop/Exit.
14
Sending a fax
i Place the next page on the scanner
Your machine will automatically send
the fax.
Polling overview
(MFC-J625DW only)
3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
3
to work. Not all fax machines support polling.
Polled Transmit
(Black & White only)
3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Setup for polled transmit
3
a Press
(FAX).
b Load your document.
c Press Options.
d Press s or t to display Polled TX.
e Press Polled TX.
f Press On (or Off).
g Press Black Start.
h If you are using the scanner glass, the
screen will prompt you to choose one of
the following options:
Press Yes to scan another page.
Press No (Send) or Black Start to
send the document.
15
Receiving a fax
4
4
Fax Forwarding
4
Memory Receive
(Black & White only)
(MFC-J625DW only)
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
4
You can only use one Memory Receive
operation at a time:
a Press Menu.
Fax Forwarding
Paging
b Press s or t to display Fax.
c Press Fax.
Fax Storage
PC-Fax Receive
Off
d Press s or t to display
Setup Receive.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the screen. (See Changing Memory Receive
e Press Setup Receive.
f Press s or t to display
Memory Receive.
g Press Memory Receive.
h Press s or t to display Fax Forward.
i Press Fax Forward.
Receiving faxes into memory
when paper tray is empty
4
j Enter the forwarding number (up to
20 digits) by pressing the buttons on the
screen.
As soon as the paper tray becomes empty
during fax reception, the screen shows
No Paper Fed. Put some paper in the
paper tray. (uuBasic User’s Guide: Loading
paper and other print media)
Press OK.
k Press Backup Print:On or
Backup Print:Off.
If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in memory,
if enough memory is available.
IMPORTANT
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.
l Press Stop/Exit.
16
Receiving a fax
k Do one of the following:
Paging
4
If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
If your pager needs a PIN, enter the
PIN, press #, press PAUSE, and then
enter your fax number followed by
# #.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
Press OK.
For example, press:
4
a Press Menu.
1 2 3 4 5 # PAUSE 1 8 0 0 5 5 5 6 7 8
9 # #
b Press s or t to display Fax.
c Press Fax.
If you do not need a PIN, press:
PAUSE, and then enter your fax
number followed by # #. Press OK.
d Press s or t to display
Setup Receive.
For example, press:
PAUSE 1 8 0 0 5 5 5 6 7 8 9 # #
e Press Setup Receive.
l Press Stop/Exit.
f Press s or t to display
Memory Receive.
Note
g Press Memory Receive.
h Press s or t to display Paging.
i Press Paging.
You cannot change a paging number or
PIN remotely.
j Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
17
Chapter 4
Fax Storage
4
Printing a fax from the
memory
4
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display Print Fax.
e Press Print Fax.
f Press Start.
d Press s or t to display
Setup Receive.
e Press Setup Receive.
g Press Stop/Exit.
f Press s or t to display
Memory Receive.
Note
When you print a fax from the memory, the
fax data will be erased.
g Press Memory Receive.
h Press s or t to display Fax Storage.
i Press Fax Storage.
j Press Stop/Exit.
Note
Color faxes cannot be stored in the
memory. When you receive a color fax,
your machine prints the color fax at your
machine.
18
Receiving a fax
k Press <USB> or, for network users, the
name of the PC you want to receive
faxes.
PC-Fax Receive
(Windows only)
®
4
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
l Press Backup Print:On or
Backup Print:Off.
m Press Stop/Exit.
Note
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.
• PC-Fax Receive is not supported by the
Mac OS.
4
• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
(uuSoftware User’s Guide: PC-FAX
receiving)
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
(uuSoftware User’s Guide: PC-FAX
receiving)
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (uuBasic User’s Guide:
Transferring your faxes or Fax Journal
report (MFC-J625DW only))
If you choose Backup Print:On the
machine will also print the fax.
a Press Menu.
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display
Setup Receive.
Changing the destination PC
4
To change the destination PC, see PC-Fax
e Press Setup Receive.
f Press s or t to display
Memory Receive.
g Press Memory Receive.
h Press s or t to display
PC Fax Receive.
i Press PC Fax Receive.
j The screen shows the message
Run PC-Fax on your computer.
Press OK.
19
Chapter 4
Turning off Memory Receive
operations
Changing Memory Receive
operations
4
4
If received faxes are in your machine’s
memory when you change the Memory
Receive Operations, the screen will ask you
one of the following questions:
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
Erase All Fax?
Print All Fax?
d Press s or t to display
Setup Receive.
• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.
e Press Setup Receive.
f Press s or t to display
Memory Receive.
• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.
g Press Memory Receive.
h Press Off.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Paging or Fax Storage],
press s or t to choose the PC.
i Press Stop/Exit.
Note
The screen will show you more options if
there are received faxes still in the
machine’s memory. (See Changing
The screen will ask you the following
question:
Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details, see PC-Fax Receive
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
20
Receiving a fax
Remote Retrieval
(MFC-J625DW only)
Note
You can change your code at any time by
entering a new one. If you want to make
4
your code inactive, press
restore the inactive setting (---l) and press
OK.
You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.
Using your Remote Access
Code
Setting a Remote Access
Code
4
4
4
a Dial your fax number from a touch-tone
The Remote Access Code lets you access
the remote retrieval features when you are
away from your machine. Before you can use
the remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
c The machine signals if it has received
a Press Menu.
messages:
b Press s or t to display Fax.
c Press Fax.
1 long beep — Fax messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
d Press s or t to display
Remote Access.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
e Press Remote Access.
The machine will beep three times if you
enter an invalid command.
f Enter a three-digit code using numbers
0-9, l, or # by pressing the buttons on
the screen.
e Press 9 0 to stop Remote Access when
Press OK.
(The preset ‘l’ cannot be changed.)
you have finished.
f Hang up.
Note
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Answer Code (# 5 1).
(uuBasic User’s Guide: Using external
and extension telephones)
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
g Press Stop/Exit.
21
Chapter 4
Remote Fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the Fax Forwarding,
Operation details
Paging or Fax Storage settings
1 OFF
You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by entering
Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
22
Receiving a fax
Retrieving fax messages
4
Changing your Fax
Forwarding number
4
You can call your machine from any
touch-tone telephone and have your fax
messages sent to another machine. Before
you use this feature, you have to turn on Fax
You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
4
c When you hear two short beeps,
press 9 5 4.
c When you hear two short beeps,
press 9 6 2.
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).
Note
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to stop Remote Access when
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
you have finished.
f Hang up after you hear your machine
beep.
23
Chapter 4
Receiving a fax at the end of a
conversation
Additional receiving
operations
4
4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up.
Printing a reduced incoming
fax
4
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, Legal or A4 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (uuBasic User’s Guide: Paper
Size)
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
c Press Receive to receive the fax.
a Press Menu.
d Replace the handset of the external
b Press s or t to display Fax.
c Press Fax.
telephone.
d Press s or t to display
Setup Receive.
e Press Setup Receive.
f Press s or t to display
Auto Reduction.
g Press Auto Reduction.
h Press On (or Off).
i Press Stop/Exit.
24
Receiving a fax
Sequential polling
(Black & White only)
Polling overview
(MFC-J625DW only)
4
4
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
a Press
(FAX).
b Press Options.
to work. Not all fax machines support polling.
4
c Press s or t to display Polling RX.
d Press Polling RX.
e Press On (or Off).
Polling receive
4
Polling receive lets you call another fax
machine to receive a fax.
f Press Options.
Setup to receive polling
4
g Press s or t to display
Broadcasting.
a Press
(FAX).
h Press Broadcasting.
b Press Options.
i Press
c Press s or t to display Polling RX.
d Press Polling RX.
Add number from SpeedDial.
Press
to choose alphabetical
order or numerical order. Press s or t
to select a number.
e Press On (or Off).
Press OK.
f Enter the fax number you are polling
using Speed Dial or the dial pad on the
control panel.
j After you have entered all the fax
g Press Black Start or Color Start.
The screen shows Dialing.
k Press Black Start.
The machine polls each number or
Group number in turn for a document.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
25
Chapter 4
Canceling a Sequential Polling Job
a Press Stop/Exit.
4
b Do one of the following:
To cancel the entire sequential
polling job, press
To cancel the current job, press the
button that displays the number
To exit without canceling, press
Stop/Exit.
c When the screen asks if you want to
cancel the entire sequential polling job,
do one of the following:
Press Yes to confirm.
To exit without canceling, press No
or Stop/Exit.
d Do one of the following:
To cancel the current job, press Yes.
To exit without canceling, press No
or Stop/Exit.
26
Dialing and storing numbers
5
5
Caller ID
5
Voice operations
5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. This service shows the
telephone number, or name if it is available,
of your caller as the line rings. Call your
telephone company for details.
Voice calls can be made with an external
telephone by dialing manually.
Tone or Pulse (Canada only)
5
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
Once you answer a call, the Caller ID
information disappears from the screen, but
the call information stays stored in the Caller
ID memory.
5
a Press Hook.
You can view the list or choose one of these
numbers to fax to, add to Speed Dial, or
delete from the history. (See Caller ID history
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
You can see the number (or name).
When you are finished with the call, the
machine will return to the Pulse dialing
service.
The # Unavailable message means
the call originated outside your Caller ID
service area.
The Private Call message means the
caller has intentionally blocked
Fax/Tel mode
5
transmission of Caller ID information.
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
You can print a list of the Caller ID information
received by your machine. (See How to print
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
Note
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.
27
Chapter 5
Setting up your area code (USA only)
5
Special line considerations
5
When returning calls from the Caller ID
history your machine will automatically dial
“1” plus the area code for all calls. If your local
dialing plan requires that the “1” not be used
for calls within your area code, enter your
area code in this setting. With the area code
setting, calls returned from the Caller ID
history to numbers within your area code will
be dialed using 10 digits (area code + 7-digit
number). If your dialing plan does not follow
the standard 1 + area code + 7-digit number
dialing system for calling outside your area
code, you may experience problems
Roll-over telephone lines
5
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll-over system
as long as it is the last number in the
sequence so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
returning calls automatically from the Caller
ID history. If this is not the procedure followed
by your dialing plan, you will not be able to
return calls automatically.
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
Two-line telephone system
5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine.
d Press s or t to display
Miscellaneous.
e Press Miscellaneous.
f Press s or t to display Caller ID.
g Press Caller ID.
h Enter your Area Code (3-digit number),
and press OK.
i Press Stop/Exit.
28
Dialing and storing numbers
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
5
1
2
Triplex Adapter
5
RJ14
4
3
RJ11
RJ14
1
2
3
4
Triplex Adapter
Two Line Telephone
External Two Line TAD
Machine
Installing machine, external two-line
TAD and two-line telephone
5
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords: the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
Your additional two-line telephones on other
wall outlets do not require adapters. There
are two ways to add a two-line telephone to
the machine's wall outlet. You can plug the
telephone line cord from the two-line
telephone into the L1+L2 jack of the triplex
adapter. Or, you can plug the two-line
telephone into the TEL jack of the two-line
TAD.
a Put the two-line TAD and the two-line
telephone next to your machine.
29
Chapter 5
Caller ID history
5
Additional dialing
operations
5
This feature requires the Caller ID subscriber
service offered by many local telephone
Outgoing Call
5
The numbers, or names if available, from the
last 30 fax and telephone calls you received
will be stored in the Caller ID history. You can
view the list or choose one of these numbers
to fax to, add to Speed Dial, or delete from the
history. When the thirty-first call comes into
the machine, it replaces information about the
first call.
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
Speed Dial, or delete from the history.
a Press Redial/Pause.
You can also press History.
b Press the number you want.
c Do one of the following:
Note
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
To send a fax, press Send a fax.
Press Black Start or
Color Start.
a Press Redial/Pause.
You can also press History.
If you want to store the number,
press More and then press
Add Speed Dial.
b Press
.
c Press the number or the name you want.
d Do one of the following:
If you want to delete the number from
the Outgoing Call history list, press
More and then press Delete.
To send a fax, press Send a fax.
Press Black Start or
Color Start.
Press Yes to confirm.
Press Stop/Exit.
If you want to store the number,
press More and then press
Add Speed Dial.
If you want to delete the number from
the Caller ID history list, press More
and then press Delete.
Press Yes to confirm.
Press Stop/Exit.
30
Dialing and storing numbers
j Press s or t to display #02.
Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
k Press #02.
l Press Send a fax.
m Press Black Start or Color Start.
You will dial ‘555-7000’.
• You can print the Caller ID List.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
press SpeedDial, press 03, press
Send a fax and then press 7001 using the
dial pad.
Dialing access codes and
credit card numbers
5
5
Sometimes, you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long-
distance carriers and credit card numbers as
Speed Dial numbers. You can store these
long dialing sequences by dividing them and
setting them up as separate Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
(uuBasic User’s Guide: Storing Speed Dial
numbers)
Note
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
For example, you might have stored ‘555’ on
Speed Dial: 03 and ‘7000’ on Speed Dial: 02.
You can use them both to dial ‘555-7000’ if
you press the following buttons on the
screen:
a Press SpeedDial.
b Press Numerical.
c Press s or t to display #03.
d Press #03.
e Press Send a fax.
f Press Options.
g Press s or t to display Speed Dial.
h Press Speed Dial.
i Press Numerical.
31
Chapter 5
h (MFC-J625DW only)
Additional ways to
store numbers
Do one of the following:
5
Enter the second fax or telephone
number (up to 20 digits) by pressing
the buttons on the screen.
Storing Speed Dial numbers
from Outgoing Calls
Press OK.
5
If you do not want to store a second
number, press OK.
You can also store Speed Dial numbers from
the Outgoing Call history.
i To choose where the number will be
a Press Redial/Pause.
You can also choose the number by
pressing History.
stored, do one of the following:
To accept the displayed next
available Speed Dial location, press
OK.
Note
To enter a different Speed Dial
You can also add numbers from the
history in a different way. First, press
Menu, and then Fax,
location, press
and a 2-digit
number using the buttons on the
screen.
Setup Speed Dial,
Set Speed Dial and
Add Number from History.
Press OK.
Note
b Press s or t to display the name or
If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the screen will not work. Choose a
different location.
number you want to store.
c Press the name or number you want to
store.
j When the screen displays your settings,
press OK to confirm.
d Press More.
e Press Add Speed Dial.
k Press Stop/Exit.
f Do one of the following:
Enter the name (up to 16 characters)
by pressing the buttons on the
screen.
(uuBasic User’s Guide: Entering
Text)
Press OK.
To store the number without a name,
press OK.
g Press OK to confirm the fax or telephone
number you want to store.
32
Dialing and storing numbers
i (MFC-J625DW only)
Storing Speed Dial numbers
from the Caller ID history
Do one of the following:
5
Enter a second fax or telephone
number (up to 20 digits) by pressing
the buttons on the screen.
If you have the Caller ID subscriber service
from your telephone company, you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
Press OK.
If you do not want to store a second
number, press OK.
a Press Redial/Pause.
j To choose where the number will be
You can also press History.
stored, do one of the following:
Note
To accept the displayed next
available Speed Dial location, press
OK.
You can also add numbers from the
history in a different way. First, press
Menu, and then Fax,
Setup Speed Dial,
Set Speed Dial and
5
To enter a different Speed Dial
location, press
and a 2-digit
number using the buttons on the
screen.
Add Number from History.
Press OK.
b Press
.
Note
c Press s or t to display the number you
want to store.
If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the screen will not work. Choose a
different location.
d Press the number you want to store.
e Press More.
k When the screen displays your settings,
press OK to confirm.
f Press Add Speed Dial.
g Do one of the following:
l Press Stop/Exit.
If you want to store the displayed
name, press OK.
Enter the name (up to 16 characters)
by pressing the buttons on the
screen.
(uuBasic User’s Guide: Entering
Text)
Press OK.
To store the number without a name,
press OK.
h Press OK to confirm the fax or telephone
number you want to store.
33
Chapter 5
i When the screen displays the Group
Name and numbers, press OK to
confirm.
Setting up Groups for
Broadcasting
5
Groups, which can be stored on a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing
SpeedDial, the two-digit location,
j Do one of the following:
To store another Group for
Send a fax and Black Start.
To finish storing Groups for
broadcasting, press Stop/Exit.
First, you'll need to store each fax number in
Speed Dial location. (uuBasic User’s Guide:
Storing Speed Dial numbers) Then you can
include them as numbers in the Group. Each
Group uses up a Speed Dial location. You
can have up to six Groups, or you can assign
up to 198 numbers (39 numbers for
Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
MFC-J280W) to a large Group.
Changing a Group name
a Press SpeedDial.
5
a Press SpeedDial.
b Press Alphabetical or Numerical.
c Press More.
b Press Alphabetical or Numerical.
c Press More.
d Press s or t to display Change.
e Press Change.
d Press s or t to display
Setup Groups.
e Press Setup Groups.
f Press s or t to display the Group you
want to change.
f Enter the group name (up to
16 characters) by pressing the buttons
on the screen.
g Press the Group.
h Press Name.
Press OK.
i Enter the new name (up to
16 characters) by pressing the buttons
on the screen.
g When the screen displays the next
available Group number, press OK.
This Group number and name will
automatically be assigned to the next
available Speed Dial location.
(uuBasic User’s Guide: Entering Text)
Press OK.
(For example, type NEW CLIENTS.)
h Add Speed Dial numbers to the Group
by pressing them to display a red
checkmark. Press OK.
If you want to list the numbers in
alphabetical order, press
.
34
Dialing and storing numbers
Deleting a number from a Group
a Press SpeedDial.
5
Note
How to change the stored name or
number:
b Press Alphabetical or Numerical.
c Press More.
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press
. Re-enter the character.
d Press s or t to display Change.
e Press Change.
j Press OK.
f Press s or t to display the Group you
k Press Stop/Exit.
want to change.
5
Deleting a Group
5
g Press the Group.
a Press SpeedDial.
h Press s or t to display Change, and
then press it.
b Press Alphabetical or Numerical.
c Press More.
i Press s or t to display the number you
want to delete from the Group.
d Press s or t to display Delete.
e Press Delete.
j Press the check box of the number you
want to delete to uncheck it.
Press OK to confirm.
f Press s or t to display the Group you
k Press OK.
want to delete.
l Press Stop/Exit.
g Press the Group Name.
h Press OK.
Press Yes to confirm.
i Press Stop/Exit.
35
Printing reports
6
6
g Press s or t to choose an interval.
Fax reports
6
If you choose Every 50 Faxes, go to
Use the Menu button on the screen to set up
the Transmission Verification Report and the
Journal Period.
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
Transmission Verification
Report
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
6
You can use the Transmission Verification
Report as proof that you sent a fax.
(uuBasic User’s Guide: Transmission
Verification Report)
Fax Journal (activity report)
6
Every 50 Faxes
The machine will print the Journal
when the machine has stored
50 jobs.
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
h Enter the time to start printing in 24-hour
format.
Press OK.
Every 50 Faxes.
(For example: enter 19:45 for 7:45 PM.)
a Press Menu.
Note
b Press s or t to display Fax.
c Press Fax.
When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.
d Press s or t to display
Report Setting.
i If you chose Every 7 Days, press the
first day for the 7-day countdown.
e Press Report Setting.
f Press Journal Period.
j Press Stop/Exit.
36
Printing reports
How to print a report
6
Reports
6
The following reports are available:
a Press Menu.
Transmission
b Press s or t to display
Print Reports.
Prints a Transmission Verification Report
for your last transmission.
c Press Print Reports.
d Press the report you want.
Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.
e (Quick Dial Only) Press
Alphabetical Order or
Numerical Order.
Fax Journal
Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
f Press Start.
6
g Press Stop/Exit.
User Settings
Lists your settings.
Network Config
Lists your Network settings.
WLAN Report
Prints the result of the WLAN connection.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
37
Making copies
7
7
Changing copy quality
7
Copy settings
7
You can choose from a range of quality. The
factory setting is Normal.
You can change the copy settings temporarily
for the next copy.
Fast
These settings are temporary. The machine
returns to its default settings 1 minute after
copying unless you have set the Mode Timer
to 30 seconds or less. (See Mode Timer
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
To change a setting, press COPY, Options
and then press s or t to scroll through the
copy settings. When the setting you want is
displayed, press it and choose your option.
Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
When you are finished choosing settings,
press Black Start or Color Start.
Best
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press Options.
Stop copying
7
To stop copying, press Stop/Exit.
e Press s or t to display Quality.
f Press Quality.
g Press s or t to display Fast, Normal
or Best, and then press the option you
want.
h If you do not want to change additional
settings, press Black Start or
Color Start.
38
Making copies
Enlarging or reducing the
copied image
198% 4"x6"iA4
186% 4"x6"iLTR
104% EXEiLTR
100%
7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
97% LTRiA4
93% A4iLTR
85% LTRiEXE
a Press
(COPY).
83% LGLiA4 (MFC-J625DW)
83% (MFC-J280W)
b Load your document.
78% LGLiLTR (MFC-J625DW)
78% (MFC-J280W)
46% LTRi4"x6"
c Enter the number of copies you want.
d Press Options.
Fit to Page
e Press s or t to display
Enlarge/Reduce.
Custom(25-400%)
i If you do not want to change additional
settings, press Black Start or
Color Start.
f Press Enlarge/Reduce.
7
g Press s or t to display the available
options, and then press the option you
want.
Note
• Page Layout is not available with
Enlarge/Reduce.
h Do one of the following:
If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want.
• Page Layout, Duplex Copy and Sort
are not available with Fit to Page.
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25% to 400%.
Press OK.
If you chose 100% or Fit to Page,
• Fit to Page is not available when
using the ADF.
• Fit to Page is not available for Legal
sized documents.
39
Chapter 7
g Press s or t to display Off(1in1),
2in1(P), 2in1(L), 4in1(P),
4in1(L), Poster (2x1),
Poster (2x2), Poster (3x3) or
Making N in 1 copies or a
poster (Page Layout)
7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
Press the option you want.
1
For details about 2 in 1 (ID), see 2 in 1 ID Copy
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
h If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
IMPORTANT
• Make sure the paper size is set to Letter,
A4 or Executive.
If you are using the scanner glass, go
• Poster copy is not available for Executive
size paper.
i After the machine scans the page,
press Yes to scan the next page.
• If you are producing multiple color copies,
N in 1 copy is not available.
j Place the next page on the scanner
glass. Press OK to scan the document.
the layout.
• (P) means Portrait and (L) means
Landscape.
• Poster copy is not available when using
transparencies.
k After all the pages have been scanned,
press No to finish.
Note
• Sort and Enlarge/Reduce are not
available with Page Layout.
• Duplex Copy is not available with Poster
copy.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press Options.
e Press s or t to display Page Layout.
f Press Page Layout.
40
Making copies
Place the document face down in the
direction shown below:
Poster (3x3)
2in1(P)
2in1(L)
4in1(P)
2 in 1 ID Copy
7
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to Letter
or A4.
4in1(L)
7
Note
You can copy an identification card to the
extent permitted under applicable laws.
(uuProduct Safety Guide: Legal
limitations for copying)
Poster (2x1)
a Press
(COPY).
b Place your identification card face down
at the left corner of the scanner glass.
Poster (2x2)
1
1
0.12 in. (3 mm) or greater (top, left)
c Enter the number of copies you want.
41
Chapter 7
d Press Options.
h If you do not want to change additional
settings, press Black Start or
Color Start.
e Press s or t to display Page Layout.
f Press Page Layout.
Note
Fit to Page and Page Layout are
not available with Sort.
g Press s or t to display 2in1(ID).
h Press 2in1(ID).
Adjusting Density
7
i Press Black Start or Color Start.
The machine starts scanning the first
page.
You can adjust the copy density to make
copies darker or lighter.
j After the machine has scanned one
side, press Yes. Turn over the
identification card and press OK to scan
the other side.
a Press
(COPY).
b Load your document.
Note
c Enter the number of copies you want.
d Press Options.
• Sort, Duplex Copy and
Enlarge/Reduce are not available with
2in1(ID).
e Press s or t to display Density.
f Press Density.
• If you are producing multiple color copies,
2 in 1 (ID) copy is not available.
g Press c to make the copy darker or
press d to make the copy lighter.
Press OK.
Sorting copies using the ADF
(MFC-J625DW only)
7
h If you do not want to change additional
settings, press Black Start or
Color Start.
You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press Options.
e Press s or t to display Stack/Sort.
f Press Stack/Sort.
g Press Sort.
42
Making copies
Duplex (2-sided) copying
(MFC-J625DW only)
Note
7
• 2in1(ID), Poster and Fit to Page
are not available with Duplex Copy.
You can reduce the amount of paper used for
copies by copying on both sides of the paper.
• You can only use plain paper sizes Letter,
A4, A5 or Executive.
We recommend you load your document in
the ADF for duplex copying. For 2-sided
documents and books use the scanner glass.
a Press
(COPY).
(long edge flip)
b Enter the number of copies you want.
c Press Options.
Portrait
1
d If you want to sort multiple copies, press
s or t to display Stack/Sort.
1
2
e Press Stack/Sort.
f Press Sort.
Landscape
7
g Press s or t to display Duplex Copy.
h Press Duplex Copy.
1
1
i Press s or t to display the duplex copy
type you want, and press
2
Portrait LongEdgeFlip,
Landscape LongEdgeFlip,
Portrait ShortEdgeFlip,
Landscape ShortEdgeFlip
(or Off).
(short edge flip)
Portrait
1
j Press OK after reading the message on
1
the screen.
2
k Load your document.
Landscape
l Press Black Start or Color Start.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
1
1
2
If you are using the scanner glass, go
43
Chapter 7
m The screen shows:
c Press s or t to display the available
settings, and then press the setting you
want to change. Press s or t to display
the available options, and press the
option you want.
Set the next page, then press
Scan. When you finish, press
Complete.
Repeat this step for each setting you
want to change.
Place the next page on the scanner
glass and press Scan.
Press OK.
d After changing the last setting, press
s or t to display Set New Default.
The machine starts printing.
n If you pressed Sort for multiple copies,
After all the pages have been scanned,
press Complete.
e Press Set New Default.
f Press OK.
The screen asks you again to confirm if
you want to set the change as the new
default.
The machine starts printing.
DO NOT touch the printed page until it is
ejected the second time. The machine will
print the first side and eject the paper and
then pull the paper in to print the second side.
Press Yes.
g Press Stop/Exit.
Restoring all settings to the
factory settings
Note
If you get a paper jam, press Advanced
jam prevention settings: Duplex1 or
Duplex2.
Duplex1 uses a longer print time for the
ink to dry.
7
You can restore the copy settings that you
have changed to the factory settings, such as
Quality, Enlarge/Reduce, Density,
Page Layout and Duplex Copy
(MFC-J625DW only).
Duplex2 uses a longer print time and will
also print in lighter colors.
a Press
(COPY).
Setting your changes as the
new default
b Press Options.
7
c Press s or t to display
Factory Reset.
You can save the settings for the copy
options you use most often by setting them as
the default, such as Quality,
d Press Factory Reset.
e Press Yes.
Enlarge/Reduce, Density,
Page Layout and Duplex Copy
(MFC-J625DW only). These settings will stay
until you change them again.
f Press Stop/Exit.
a Press
(COPY).
b Press Options.
44
PhotoCapture Center™: Printing
photos from a memory card or
USB Flash memory drive
(MFC-J625DW only)
8
8
Please be aware of the following:
PhotoCaptureCenter™
operations
When printing an index or image, the
PhotoCapture Center™ will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
8
Memory cards,
USB Flash memory drive and
folder structures
(memory card users)
8
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory
drives; however, please read the points
below to avoid errors:
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
8
Direct PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
a memory card or USB Flash memory
drive.
(USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows®.
1
The folder inside memory cards or USB Flash
memory drive is also counted.
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
45
Chapter 8
d Press Index Sheet and choose
6 IMGs/Line or 5 IMGs/Line.
Print Images
8
Print Index (Thumbnails)
8
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
6 IMGs/Line
5 IMGs/Line
Print time for 5 IMGs/Line will be
slower than 6 IMGs/Line, but the
quality is better.
e Do one of the following:
Press Options to change the paper
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
type or the paper size you are using.
If you do not want to change the
paper settings, press Start.
f Press Paper Type.
Press s or t to display the paper type
you are using, and choose
Plain Paper, Inkjet Paper,
Brother BP71, Brother BP61 or
Other Glossy.
Note
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
g Press Paper Size.
Press Letter or A4.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
h Press Color Start to print.
Press
(PHOTO).
b Press s or t to display Index Print.
c Press Index Print.
46
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only)
Printing Photos
8
Printing All Photos
8
Before you can print an individual image, you
have to know the image number.
You can print all the photos on your memory
card or USB Flash memory drive.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO).
Press
(PHOTO).
b Press s or t to display Print All.
c Press Print All.
c Press s or t to display Index Print.
d Press Index Print.
d Do one of the following:
Press Options to change the print
e Press Print Photos.
If you do not want to change settings,
press Start to print.
f Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.
8
g Press OK.
Note
• You can enter multiple numbers at one
time by using a comma or a hyphen. For
example, enter 1,3,6 to print images No.1,
No.3 and No.6. Enter 1-5 to print images
No.1 to No.5.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
h Do one of the following:
Press Options to change the print
If you do not want to change any
settings, press Start to print.
47
Chapter 8
DPOF printing
8
PhotoCaptureCenter™
print settings
8
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
You can change the print settings for the next
printing.
These settings are temporary, and the
machine returns to its default settings
3 minutes after printing, unless you have set
the Mode Timer to 2 minutes or less. (See
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Note
You can save the print settings you use
most often by setting them as the default.
When a memory card (Memory Stick™,
Memory Stick PRO™, Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card or SDXC Memory Card)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
a Make sure you have put the memory
card in the proper slot.
Press
(PHOTO).
The machine will ask you if you want to
use DPOF settings.
Print Quality
8
b Press Yes.
a Press
(PHOTO).
c Do one of the following:
Do one of the following:
Press Options to change the print
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
If you do not want to change any
settings, press Start to print.
Note
Press Print All.
b Press Options.
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
c Press s or t to display
Print Quality.
d Press Print Quality.
e Press Normal or Photo.
48
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only)
f If you do not want to change additional
settings, press
d Press Paper Size.
.
e Press s or t to display 4"x6", 5"x7",
Letter or A4. Press the option you
want.
Press Start to print.
Paper options
8
Do one of the following:
If you chose Letter or A4, go to
Paper Type
8
If you chose another size of paper,
a Press
(PHOTO).
Do one of the following:
f Press the Print Size.
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
Example: Printed position for Letter paper
1
2
3
3"x4"
3.5"x5"
4"x6"
Press Print All.
b Press Options.
c Press s or t to display Paper Type.
d Press Paper Type.
8
4
5
6
Max. Size
e Press s or t to display Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.
Press the option you want.
5"x7"
6"x8"
f If you do not want to change additional
settings, press
.
Press Start to print.
g If you do not want to change additional
settings, press
Press Start to print.
Paper and print size
8
.
a Press
(PHOTO).
Do one of the following:
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
Press Print All.
b Press Options.
c Press s or t to display Paper Size.
49
Chapter 8
e Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
Adjusting Brightness,
Contrast and Color
8
f If you do not want to change additional
settings, press
.
Brightness
8
Press Start to print.
a Press
(PHOTO).
Color Enhancement (True2Life™)
8
Do one of the following:
You can turn on the color enhancement
(True2Life™) feature to print more vivid
images. Printing time will be slower.
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
a Press
(PHOTO).
Press Print All.
b Press Options.
Do one of the following:
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
c Press s or t to display Brightness.
d Press Brightness.
Press Print All.
b Press Options.
e Press d to make a darker print or press
c to make a lighter print.
Press OK.
c Press s or t to display True2Life.
d Press True2Life.
f If you do not want to change additional
settings, press
.
Press Start to print.
e Do one of the following:
If you want to customize the
White Balance, Sharpness or
Color Density, press
Contrast
8
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
True2Life and then press On.
If you do not want to customize,
press True2Life and then press
Off.
a Press
(PHOTO).
Do one of the following:
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
Press
.
f Press s or t to display
White Balance, Sharpness or
Color Density, and then press the
option you want.
Press Print All.
b Press Options.
c Press s or t to display Contrast.
d Press Contrast.
g Press d or c to adjust the degree of the
setting.
Press OK.
50
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only)
h Do one of the following:
Cropping
8
If you want to customize another
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
Press
If you want to change other settings,
press to display the print setting
.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
When you set Cropping to Off, also set
menu and press the setting you want
i If you do not want to change additional
a Press
(PHOTO).
Do one of the following:
settings, press
.
Press Start to print.
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
Note
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
Press Print All.
b Press Options.
8
c Press s or t to display Cropping.
d Press Cropping.
e Press Off (or On).
• Sharpness
f If you do not want to change additional
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
settings, press
.
Press Start to print.
Cropping: On
8
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
Cropping: Off
8
51
Chapter 8
Borderless printing
8
f If you do not want to change additional
settings, press
.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
Press Start to print.
Note
The DPOF setting on your camera must
be turned off to use the Print Date
feature.
a Press
(PHOTO).
Do one of the following:
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
Setting your changes as the
new default
8
Press Print All.
b Press Options.
You can save the print settings you use most
often by setting them as the default settings,
such as Print Quality, Paper Type,
Paper Size, Brightness, Contrast,
True2Life, Cropping, Borderless and
Print Date. These settings will stay until
you change them again.
c Press s or t to display Borderless.
d Press Borderless.
e Press Off (or On).
a Press your new setting.
Repeat this step for each setting you
want to change.
f If you do not want to change additional
settings, press
.
Press Start to print.
b After changing the last setting, press
s or t to choose Set New Default.
Print Date
8
c Press Set New Default.
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
d Press OK.
The screen asks you again to confirm if
you set the change as the new default.
Press Yes.
a Press
(PHOTO).
e Press Stop/Exit.
Do one of the following:
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
Press Print All.
b Press Options.
c Press s or t to display Print Date.
d Press Print Date.
e Press On (or Off).
52
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only)
Restoring all settings to the
factory settings
Scan to a memory card
or USB Flash memory
drive
8
You can restore the PhotoCapture settings
that you have changed, to the factory
settings, such as Print Quality,
Paper Type, Paper Size, Brightness,
Contrast, True2Life, Cropping,
Borderless and Print Date.
8
How to set a new default
8
You can save the Scan to Media settings
(Quality and File Type) you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
a Press
(PHOTO).
Do one of the following:
Press View Photos and press
s or t to display each photo. When
the photo you want is displayed,
press OK.
a Press
(SCAN).
b Press s or t to display
Scan to Media.
Press Print All.
b Press Options.
c Press Scan to Media.
d Press Options.
c Press s or t to display
Factory Reset.
8
e Press Quality or File Type. Then
press the option you want.
d Press Factory Reset.
e Press Yes to confirm.
f Press Stop/Exit.
Repeat this step for each setting you
want to change.
f After you are finished choosing your
preferred settings, press
Set New Default.
g Press OK.
The screen asks you again to confirm
the change as the new default.
Press Yes.
h Press Stop/Exit.
53
Chapter 8
How to reset to the factory
settings
8
You can restore all the Scan to Media settings
(Quality and File Type), that you have
changed, to the factory settings.
a Press
(SCAN).
b Press s or t to display
Scan to Media.
c Press Scan to Media.
d Press Options.
e Press s or t to display
Factory Reset.
f Press Factory Reset.
g Press Yes to confirm.
h Press Stop/Exit.
54
Printing photos from a camera
(MFC-J625DW only)
9
9
Setting your digital camera
9
Printing photos
directly from a
PictBridge camera
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
9
Depending on your camera some of these
settings may not be available.
Camera Menu Options
Selections
Paper Size
Paper Type
Layout
Letter, A4, 4" 6",
Printer Settings
(Default setting) 2
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting) 2
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
Borderless: On,
Borderless: Off,
Printer Settings
(Default setting) 2
9
DPOF setting 1
Print Quality
-
PictBridge requirements
9
Normal, Fine,
To avoid errors, remember the following
points:
Printer Settings
(Default setting) 2
The machine and the digital camera must
Color
On, Off,
Enhancement
Printer Settings
(Default setting) 2
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Print Date
On, Off,
Printer Settings
(Default setting) 2
1
2
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
55
Chapter 9
Printing Images
9
Settings
Options
4" 6"
Paper Size
Paper Type
Layout
Note
Glossy Paper
Borderless: On
Fine
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
Print Quality
Color Enhancement
Print Date
Off
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
Off
When your camera does not have any
menu selections, these settings are also
used.
The name and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
1
1
USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the screen shows
Camera Connected.
c Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the screen will show Printing.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
56
Printing photos from a camera (MFC-J625DW only)
DPOF printing
9
Printing photos
directly from a digital
camera
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
(without PictBridge)
9
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
Note
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
9
57
Chapter 9
Printing Images
9
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1
1
USB direct interface
b Turn on the camera.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
58
Routine maintenance
A
A
Clean the outside of the machine as
follows:
Cleaning and checking
the machine
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
Cleaning the outside of the
machine
A
Clean the screen as follows:
• DO NOT use cleaning materials that
contain ammonia.
IMPORTANT
• Turn off the power switch when you clean
the screen.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
• DO NOT use any type of liquid cleaners
(including ethanol).
a Pull the paper tray (1) completely out of
the machine.
a Clean the screen with a dry, soft lint-free
cloth.
1
A
b Wipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
59
d Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
Cleaning the machine’s
printer platen
A
WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid an electrical shock.
a Using both hands, grasp the plastic tabs
on both side of the machine to lift the
scanner cover into the open position.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
1
c Using both hands, grasp the plastic tabs
on both sides of the machine and gently
close the scanner cover.
d Re-connect the power cord.
60
Routine maintenance
c Lift the Jam Clear Flap (2), and then
clean the back side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water.
Cleaning the paper feed
rollers
A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
a Unplug the machine from the AC power
outlet. Pull the paper tray (1) completely
out of the machine.
1
2
1
Note
d Put the paper tray firmly back in the
If the paper support flap is open, close it,
and then close the paper support.
machine.
e Re-connect the power cord.
b Clean the front side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water, using a
side-to-side motion.
Note
A
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
1
61
c Open the Jam Clear Cover (1) at the
Cleaning the paper pick-up
rollers
back of the machine.
A
a Unplug the machine from the AC power
outlet.
b Pull the paper tray completely out of the
machine.
Note
If the machine starts to multi-feed the last
few sheets of paper in the tray, clean the
Base Pad (1) with a soft lint-free cloth
moistened with water.
1
After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.
d Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth moistened with
water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
1
1
e Close the Jam Clear Cover.
Make sure the cover is closed
completely.
f Put the paper tray firmly back in the
machine.
g Re-connect the power cord.
62
Routine maintenance
Checking the ink volume
A
Packing and shipping
the machine
A
Although an ink volume icon appears on the
screen, you can use the ink menu to see a
large graph showing the ink that is left in each
cartridge.
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, any damage that may occur in
transit may not be covered by your warranty.
a Press
(Ink).
b Press s or t to display Ink Volume.
IMPORTANT
c Press Ink Volume.
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
The screen shows the ink volume.
d Press Stop/Exit.
Note
You can check the ink volume from your
computer.
uuSoftware User’s Guide: Printing
(Windows®)
uuSoftware User’s Guide: Printing and
Faxing (Macintosh)
a Open the ink cartridge cover.
b Press the ink release levers to release
the ink cartridges and then take out the
ink cartridges. (uuBasic User’s Guide:
Replacing the ink cartridges)
A
63
c Install the orange protective part and
d Lift the machine from the front and hook
the tab of the orange protective part into
the keyed opening (1) on the bottom of
the paper tray. Then latch the protective
part over the raised portion of the paper
tray (2).
then close the ink cartridge cover.
IMPORTANT
• Make sure the plastic tab on the right side
of the orange protective part (1) clicks
securely into place (2).
2
1
e Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
f Unplug the machine from the AC power
outlet.
1
2
g Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover into the open position.
Then unplug the interface cable from the
machine, if it is connected.
• If you are not able to find the orange
protective part, ship the machine without
it. DO NOT install the ink cartridges as an
alternative before shipping.
64
Routine maintenance
k Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
h Using both hands, grasp the plastic tabs
on both sides of the machine and gently
close the scanner cover.
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
i Wrap the ink cartridges in the bag and
tape it on the paper tray.
A
j Wrap the machine in the bag.
l Close the carton and tape it shut.
65
Glossary
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
1.9" Touchscreen plus Touch Panel
Controls
Caller ID
A service purchased from the telephone
The Touchscreen LCD (Liquid Crystal
Display) on the machine shows interactive
messages and prompts for using the
machine. The touch panel controls, on the
right side of the display, illuminate when
they are available for the current
operation.
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
ADF (automatic document feeder)
Coding method
The document can be placed in the ADF
and scanned one page at a time
automatically.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Backup Print
Your machine prints a copy of every fax
that is received and stored in its memory.
This is a safety feature so you will not lose
messages during a power failure.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Batch Transmission
Contrast
(Black & white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Beeper Volume
Delayed Fax
Volume setting for the beep when you
press a key or make an error.
Sends your fax at a specified time later.
Brightness
Density
Changing the Brightness makes the whole
image lighter or darker.
Changing the Density makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
66
Glossary
Distinctive Ring
Fax tones
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Fine resolution
Resolution is 203 196 dpi. It is used for
small print and graphs.
Easy Receive
Gray Scale
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
The shades of gray available for copying,
scanning and faxing photographs.
Group number
ECM (Error Correction Mode)
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Innobella™
Extension telephone
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
A telephone using the same line as your
fax but plugged into a separate wall jack.
External telephone
A telephone that is plugged into the
EXT. jack of your machine.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
B
Manual fax
Fax Forwarding
You can press Hook to hear the receiving
fax machine answer before you press
Black Start or Color Start to begin
sending.
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Memory Receive
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Receives faxes into the machine's
memory when the machine is out of paper.
Fax Receive Code
Menu mode
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Programming mode for changing your
machine's settings.
Fax Storage
You can store received faxes in memory.
67
OCR (optical character recognition)
Real Time Transmission
ScanSoft™ PaperPort™12SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Paging
This feature enables your machine to call
your cell phone or pager when a fax is
received into its memory.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Pause
Resolution
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Speed Dial numbers. Press the
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Redial/Pause key on the control panel or
the PAUSE button on the screen as many
times as needed for longer pauses.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Ring Volume
Volume setting for the machine's ring.
Scanning
Photo resolution (B&W only)
The process of sending an electronic
image of a paper document into your
computer.
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
Scan to Media
PictBridge
You can scan a black & white or color
document on to a memory card or USB
Flash memory drive. Black & white images
can be in TIFF or PDF file format and color
images can be in PDF or JPEG file format.
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Search
A numerical or alphabetical electronic
listing of stored Speed Dial and Group
numbers.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
Speed Dial
A pre-programmed number for easy
dialing.
Quick Dial List
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
68
Glossary
Standard resolution
WLAN Report
203 98 dpi (black & white).
203 196 dpi (color). It is used for regular
sized text and the quickest transmission.
A printed report that shows the result of
the WLAN Connection.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
203 392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
B
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
True2Life™
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
User Settings
A printed report that shows the current
settings of the machine.
69
Index
C
Numerics
D
Dialing
access codes and credit card
A
Caller ID history .................................... 30
Outgoing Call ........................................ 30
Direct printing
Access codes, storing and dialing ............31
Apple Macintosh
See Software User's Guide.
from a non-PictBridge camera .............. 57
from a PictBridge camera ..................... 55
Duplex (2-sided)
B
Broadcasting ............................................11
C
F
Send a fax ..........................................30
Setting up your area code .....................28
Canceling
Cleaning
Connecting
two-line external TAD or telephone .......29
ControlCenter
Fax codes
Remote Access Code ........................... 21
Fax Forwarding
Fax Storage ............................................. 18
Fax, from PC
See Software User's Guide.
Fax, stand-alone
receiving
Broadcasting ..................................... 11
delayed batch transmission ............... 14
delayed fax ........................................ 13
See Software User's Guide.
Copy
enlarge/reduce ......................................39
page layout (N in 1) ...............................40
set new default ......................................44
sort (ADF only) ......................................42
70
set new default .....................................9
O
Outgoing Call
P
G
Packing and shipping the machine .......... 63
PaperPort™12SE with OCR
See Software User's Guide. See also Help
in the PaperPort™12SE application.
PhotoCapture Center™
from PC
I
Ink cartridges
See Software User's Guide.
Print settings
J
Borderless ......................................... 52
Brightness ......................................... 50
Printing
Scan to Media
PictBridge
Jacks
Convert to RJ11 jack triplex adapter .....29
EXT
L
LCD Brightness ..........................................4
M
Macintosh
See Software User's Guide.
Manual
transmission ..........................................10
Mode, entering
C
Presto! PageManager
See Software User's Guide. See also Help
in the Presto! PageManager application.
Print
Printing
N
Network
Printing
See Software User's Guide.
See Network User's Guide.
Scanning
See Software User's Guide.
71
Q
T
Quick Dial
TAD (telephone answering device),
Telephone line
two-line telephone system .................... 28
Troubleshooting
Access codes and credit card
Broadcasting .........................................11
deleting Groups ..................................35
using Groups ......................................11
Group dial
setting up Groups for
Broadcasting ......................................34
Speed Dial
Two-line telephone system ...................... 28
TX Lock
setting up from Caller ID history .........33
V
Volume, setting
R
Reducing
getting your faxes ..................................23
remote access code ..............................21
Remote Setup
W
Warranties are in the box
Windows®
See Software User's Guide.
Wireless Network
See Software User's Guide.
See Quick Setup Guide and Network
User's Guide.
Journal Period ....................................36
WLAN Report ........................................37
Resolution
setting for next fax ...................................9
S
Scanning
See Software User's Guide.
Speed Dial
setting up from Caller ID history ............33
72
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.
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