Brother MFC 760 User Manual
MFC-760  
®
Ordering Accessories and Supplies  
For the best quality results use only genuine Brother accessories. These  
are available from most Brother dealers or alternatively you can contact  
our mail order department on telephone number 0161 931 2258 or Fax  
number 0161 931 2218.  
Description  
Item  
Ink Cartridge <black>  
LC02BK  
Ink Cartridge <cyan>(blue)  
Ink Cartridge <magenta>(red)  
Ink Cartridge <yellow>  
LC02C  
LC02M  
LC02Y  
360 dpi High Quality Coated Paper (200 sheets) BP36CA  
720 dpi High Quality Coated Paper (200 sheets) BP72CA  
Glossy Paper (20 sheets)  
Transparancies (Ink Jet compatible)  
Print Head  
BPGLA  
———  
HD002  
Brother Coated Paper is Ink Jet Paper.  
i
Table of Contents  
Introduction  
Using This Manual................................................................................. 1  
Finding Information .............................................................................. 1  
Symbols Used In This Manual.............................................................. 2  
About Fax Machines.............................................................................. 2  
Fax Tones and Handshake..................................................................... 2  
ECM (Error Correction Mode) ............................................................. 3  
MFC-760 Control Panel Overview ..................................................... 4  
1
MFC Setup and  
Connections  
2
Packing List ............................................................................................ 7  
Choosing a Location .............................................................................. 8  
Caution .................................................................................................... 8  
Loading Paper in the Multi-Purpose Paper Cassette ...................... 9  
Connecting the MFC........................................................................... 11  
Installing the Ink Cartridges ............................................................... 13  
Multi-Line Connections (PABXs) ...................................................... 17  
If you are installing the MFC to work with a PABX: ................ 18  
Ringer Equivalence Number (REN) ............................................... 18  
Using Extension Telephones .......................................................... 19  
Connecting an External Telephone Answering Device (TAD) ........... 20  
Sequence ......................................................................................... 20  
Connections .................................................................................... 20  
Outgoing Message (OGM) of External TAD ................................. 21  
Connecting an External Telephone ..................................................... 21  
Setting Up the MFC and Computer to Work Together ................. 22  
Before You Begin ................................................................................ 22  
Connecting the MFC to Your Computer ............................................. 22  
Computer Requirements ..................................................................... 23  
Installing Brother Drivers in Windows® .......................................... 23  
Brother Drivers ................................................................................... 23  
Installing Brother Drivers under Windows® ....................................... 24  
Installing the Maintenance Utility on MS-DOS® ............................ 26  
Installing the MFC-760 Maintenance Utility for DOS ....................... 26  
Using the MFC-760 Maintenance Utility for DOS ............................ 27  
T A B L E O F C O N T E N T S  
ii  
Paper  
About Brother Paper........................................................................... 29  
Paper Specifications for Cassette and Manual Slot ............................ 30  
Print Area ............................................................................................ 31  
3
On-Screen  
Programming  
4
User-Friendly Programming.............................................................. 33  
Function Mode .................................................................................... 33  
Alternating Displays ........................................................................... 34  
Function Selection Table..................................................................... 34  
Initial  
Setup  
Getting Started ..................................................................................... 39  
Setting the Dialling Mode (Tone/Pulse) ............................................. 39  
Setting the Date and Time................................................................... 39  
Setting the Station ID.......................................................................... 40  
Entering Text .................................................................................. 42  
Inserting Spaces .............................................................................. 42  
Making Corrections ........................................................................ 42  
Repeating Letters ............................................................................ 42  
Special Characters and Symbols .................................................... 42  
Setting the Beeper Volume.................................................................. 43  
PABX and TRANSFER ...................................................................... 43  
Setting PABX ...................................................................................... 43  
Setting the Clock Change ................................................................... 44  
Setting the Speaker Volume ................................................................ 44  
Setting the Ring Volume ..................................................................... 44  
Memory Storage ................................................................................. 44  
5
Setup  
Send  
Before You Begin .................................................................................. 45  
Sending Faxes Using Multiple Settings .............................................. 45  
Faxing from the Document Feeder ..................................................... 46  
ADF (Automatic Document Feeder) .............................................. 46  
Faxing from the Scanner Glass ........................................................... 47  
Scan Fax ......................................................................................... 47  
Resolution ........................................................................................... 48  
Contrast ............................................................................................... 48  
Automatic Transmission ..................................................................... 49  
Dual Access......................................................................................... 49  
Real Time Transmission ..................................................................... 49  
Basic Sending Operations................................................................... 50  
Composing an Electronic Cover Page ................................................ 50  
Cover Page for Next Fax Only ....................................................... 51  
Always Send Cover Page................................................................ 51  
Using a Printed Cover Page ............................................................ 52  
Cover Page Message ........................................................................... 52  
Composing Your Own Comments .................................................. 52  
Advanced Sending Operations .......................................................... 53  
6
T A B L E O F C O N T E N T S  
iii  
Overseas Mode ................................................................................... 53  
Delayed Transmission (Timer) ........................................................... 53  
Multiple Resolution Transmission ...................................................... 54  
Setup for Polling Transmit .................................................................. 54  
Setup for Polling Transmit with Secure Code ................................ 55  
Cancelling a Job While Scanning the Document................................ 55  
Checking Job Status ............................................................................ 55  
Cancelling a Scheduled Job in Memory ............................................. 56  
Setup  
Receive  
7
Basic Receiving Operations................................................................ 57  
Setting or Changing the Answer Mode ............................................... 58  
Setting the Ring Delay ........................................................................ 58  
Fax Detect (with an External Telephone) ........................................... 58  
Printing a Reduced Incoming Document ............................................ 59  
Reception into Memory ...................................................................... 59  
Advanced Receiving Operations ....................................................... 60  
Operation from an External or Extension Telephone ......................... 60  
Changing Remote Codes ................................................................ 61  
To change Remote Codes ........................................................... 61  
Printing a Fax from Memory .............................................................. 61  
BT Call Sign (For U.K. Only) ............................................................ 62  
Set the BT Call Sign ....................................................................... 62  
Polling .................................................................................................... 63  
Secure Polling................................................................................. 63  
Setup for Polling Receive ............................................................... 63  
Setup for Polling Receive with Secure Code.................................. 64  
Setup Delayed Polling Receive ...................................................... 64  
Sequential Polling........................................................................... 65  
Setting PC Interface Mode.................................................................. 66  
Quick-Dial  
Numbers and  
Storing Numbers for Easy Dialling................................................... 67  
Storing One Touch Dial Numbers....................................................... 67  
Storing Speed Dial Numbers .............................................................. 68  
Changing One Touch and Speed Dial Numbers ................................. 69  
Setting Groups for Broadcasting......................................................... 69  
Dialling Options ................................................................................... 71  
Searching the Telephone Index ........................................................... 71  
One Touch Dialling ............................................................................. 71  
Speed Dialling..................................................................................... 71  
Pause ................................................................................................... 71  
Fax Redial ........................................................................................... 72  
Chain Dialling ..................................................................................... 72  
Broadcasting ....................................................................................... 72  
Dialling Options  
8
T A B L E O F C O N T E N T S  
iv  
Remote Fax  
Options  
Setting Fax Storage.............................................................................. 75  
Fax Forwarding.................................................................................... 76  
Programming a Fax Forwarding Number ........................................... 76  
Changing the Remote Access Code ................................................... 76  
Remote Retrieval.................................................................................. 77  
Using Your Remote Access Code ....................................................... 77  
Remote Commands ............................................................................. 77  
Change Fax Forwarding Setting ................................................. 78  
Retrieve a Fax............................................................................. 78  
Check the Receiving Status ........................................................ 78  
Change Answer Mode ................................................................ 78  
Exit Remote Operation............................................................... 78  
Retrieving the Memory Status List ..................................................... 79  
Retrieving Fax Messages .................................................................... 79  
Changing the Fax Forwarding Number .............................................. 80  
9
Printing  
Reports  
MFC Settings and Journal ................................................................. 81  
To Print a Report ................................................................................. 81  
Transmission Verification (Xmit) Report............................................ 82  
Journal Period ..................................................................................... 82  
10  
Copy  
Operations  
Basic Copy Operations........................................................................ 83  
Copying One Page .............................................................................. 83  
Making Multiple Copies (Using the ADF) ......................................... 84  
Multiple Copies (Using the Scanner Glass)........................................ 84  
Making Enlarged or Reduced Copies (Temporary Setting)................ 86  
Copy Quality – Temporary Settings ................................................. 86  
Using the Copy Quality Key ............................................................... 87  
Using the Paper Type Key................................................................... 87  
Using the Brightness Key ................................................................... 88  
Copy Quality – Default Settings ........................................................ 88  
Changing Default Settings .................................................................. 88  
Select Paper Type ................................................................................ 90  
Select Copy Quality ............................................................................ 91  
Colour Adjustment .............................................................................. 91  
Copy Brightness.................................................................................. 92  
Copy Contrast ..................................................................................... 92  
Selecting a Single Colour (One Colour) ............................................. 92  
Memory Full Message ......................................................................... 93  
Legal Limitations ................................................................................. 94  
11  
Walk-Up  
Video Printing  
Getting Started ..................................................................................... 95  
Auto Switch ........................................................................................ 96  
Colour Video Printing ......................................................................... 96  
Black & White Video Printing ........................................................... 97  
12  
T A B L E O F C O N T E N T S  
v
Video Print Quality – Temporary Settings ...................................... 97  
Using the Copy Quality Key ............................................................... 97  
Using the Paper Type Key................................................................... 98  
Using the Brightness Key ................................................................... 98  
Changing Default Settings.................................................................. 99  
Setting Paper Type ............................................................................ 100  
Setting Video Printing Quality .......................................................... 100  
Setting Video Type ............................................................................ 100  
Setting Print Size .............................................................................. 101  
Video Printing Colour Adjustment ................................................... 102  
Video Printing Brightness ................................................................. 102  
Video Capture to PC ......................................................................... 103  
Connecting Your Video Equipment................................................... 103  
To connect your video equipment: ........................................... 103  
Capturing An Image .......................................................................... 103  
To capture a frame as an image: ............................................... 104  
Using MFC  
as a Printer  
Features ............................................................................................... 107  
Printer Driver ..................................................................................... 108  
Choosing the Right Kind of Paper .................................................. 108  
Multi-Purpose Paper Cassette ......................................................... 108  
Loading Paper in Multi-Purpose Paper Cassette .............................. 109  
Adjusting for Thick Paper and Envelopes .................................... 109  
Manual Feed Slot .............................................................................. 110  
Setup for Envelopes .......................................................................... 111  
Simultaneous Printing/Fax............................................................... 111  
Printer Operation Keys .................................................................... 112  
On/Off Line Key ............................................................................... 112  
Reset Key .......................................................................................... 112  
Print Priority Key .............................................................................. 112  
Ink Management Key........................................................................ 112  
Turning Off Bi-directional Printing .................................................. 113  
For Windows Users ........................................................................... 113  
13  
Important  
Information  
14  
Important Safety Instructions ....................................................... 115  
Radio Interference (220-240 V Model Only) ............................... 116  
IMPORTANT-For Your Safety ..................................................... 116  
Disconnect device .................................................................... 116  
Troubleshooting  
and Maintenance  
15  
Troubleshooting.................................................................................. 117  
Error Messages ................................................................................. 117  
Document Jams and Paper Jams .................................................... 119  
Document Jam in the Top of the ADF Unit ...................................... 119  
Document Jam inside the ADF Unit ................................................. 119  
Paper Jam .......................................................................................... 120  
T A B L E O F C O N T E N T S  
vi  
If You Are Having Difficulty with Your MFC................................... 121  
How to Improve Print Quality......................................................... 123  
Test Print ........................................................................................... 123  
Cleaning the Print Head .................................................................... 123  
Aligning Ink Cartridges .................................................................... 124  
Turning Off Bi-directional Printing .................................................. 125  
Packing and Shipping the MFC ...................................................... 126  
Regular Maintenance ........................................................................ 129  
Cleaning the Scanner ........................................................................ 129  
Cleaning the MFC Printer Platen ...................................................... 130  
Cleaning the Pick-up Roller.............................................................. 130  
Replacing the Ink Cartridges ............................................................ 131  
Specifications  
Product Description........................................................................... 135  
Fax Specifications .............................................................................. 135  
Printer Specifications ........................................................................ 136  
Printing ............................................................................................. 136  
Controller .......................................................................................... 137  
Print Media ....................................................................................... 137  
Compilation and Publication Notice ................................................. 138  
Trademarks ....................................................................................... 138  
16  
Glossary ............................................................................................... 139  
Index .................................................................................................... 143  
1
C H A P T E R O N E  
Introduction  
1
Using This Manual  
Thank you for purchasing a Brother multifunction centre (MFC). This  
MFC is a 6 in 1 Multi-Function Centre: Colour Printer, Colour Copier,  
Colour Scanner, Plain Paper Fax, Colour PC Fax (via your PC) and  
Video Capture.  
This MFC has been designed to be simple to use, with LCD screen  
prompts to guide you through functions. However, you can use your  
MFC to its fullest potential by taking a few minutes to read this manual.  
Additionally, your MFC has a Help Key for assistance. Press Help to  
print a list of basic operational steps and functions.  
Finding Information  
All chapter headings and subheadings are listed in the Table of Contents.  
You will also be able to find information about a specific feature or  
function by checking the Index at the back of this manual. Also,  
throughout this manual, you will see special symbols alerting you to  
important information, cross-references, and warnings. Illustrations of  
some screen displays also help you choose the correct key-presses.  
C H A P T E R O N E  
2
Symbols Used InThis Manual  
Note or additional information.  
The MFC may be damaged or may not work  
correctly if this is not observed.  
Warning. Damage can result if this is not observed.  
About Fax Machines  
If you are a first-time fax machine user, fax operation might seem a little  
mysterious. You will soon get used to the unusual fax tones on your  
phone line, and be able to send and receive faxes easily.  
FaxTones and Handshake  
When someone is sending a fax, the MFC sends fax calling tones, (CNG  
tones)—soft, intermittent beeps at 4-second intervals. You will hear them  
when you dial and press Start, and they continue for about 40 seconds  
after dialling. During that time, the sending machine must begin the  
“handshake” with the receiving machine. Each time you use automatic  
procedures to send a fax, you are sending CNG tones over the phone  
line. You will soon learn to listen for these soft beeps each time you  
answer a phone on your MFC line, so you can know if you are about to  
receive a fax message.  
The receiving fax responds with fax receiving tones—loud, chirping  
sounds. A receiving fax chirps for about 40 seconds over the phone line,  
and the screen displays RECEIVING. If your MFC is set to the Fax  
mode, it will answer every call automatically with fax receiving tones.  
Even if the other party hangs up, your MFC continues to send the  
“chirps” for about 40 seconds, and the screen continues to display  
RECEIVING. To cancel the receiving mode, press Stop.  
I N T R O D U C T I O N  
3
The fax “handshake” is the time in which the sending machine’s CNG  
tones and the receiving machines “chirps” overlap. This must be for at  
least 2 to 4 seconds, so the fax machines can understand how each is  
sending and receiving the fax. The handshake cannot begin until the call  
is answered, and the CNG tones only last for about 40 seconds after the  
number is dialled. Therefore, it is important for the receiving machine to  
answer the call in as few rings as possible. We suggest 2 rings as the  
standard setting.  
When you have an external telephone answering device (TAD) on your  
MFC line, your TAD will determine the number of rings before the call is  
answered. Pay special attention to the directions in the Installation chapter  
for connecting a TAD (or answering machine) to your MFC.  
ECM (Error Correction Mode)  
The Error Correction Mode (ECM) is a way for the MFC to check the  
integrity of a fax transmission while it is in progress. ECM transmissions  
are possible only between machines that both have the ECM feature. If  
they do, you may send and receive fax messages that are continuously  
checked for their integrity. Because of this you should send and receive  
error free documents, thus avoiding the need to resend.  
Sufficient memory must be available in your MFC for this feature to  
work.  
C H A P T E R O N E  
4
MFC-760 Control Panel Overview  
1
2
3
4
5
6
7
8
9
11  
10  
12  
13  
1
2
7
OneTouch Keys  
These 8 keys give you instant access to  
previously stored phone numbers.  
Resolution Indicator Lights  
These LED show the resolution mode  
you selected.  
8
9
Help  
Resolution  
Sets the resolution when you send a fax.  
Press this key whenever you want a  
quick reference Help List printed. The  
Help List shows how to perform  
functions, how to register information,  
and how to get basic information.  
Programming Keys:  
Menu  
Lets you access the function and  
programming mode.  
3
Broadcast  
Use this key whenever you want to  
broadcast faxes to many different  
locations, maximum of 166.  
(Right Arrow)  
Verify  
Moves the LCD cursor to the right.  
When the machine is idle, you can also  
use this key to print the Transmission  
Verification Report for your last  
transmission.  
4
5
6
▼ Shift  
Use to access memory locations 9  
through 16 in the One Touch keys.  
LCD (Liquid Crystal Display)  
LCD displays messages to help you set  
and operate your MFC.  
(Left Arrow)  
Moves the LCD cursor to the left.  
Set  
Ink Empty Indicator  
Flashes when ink cartridge is low and  
Stores a function setting in the MFC.  
stays lit when ink is empty.  
Clear  
Deletes entered data or backs up one  
step in function procedure.  
I N T R O D U C T I O N  
5
10  
Colour Printer Keys:  
Copy Quality  
Use this key to temporarily change the  
quality for Copy and Video Printing  
modes.  
On/Off Line  
Use this key to turn the printer online  
(ready to receive PC data) and offline  
(not ready to receive PC data)  
alternately. When the printer is online,  
the LCD displays ONLINE.  
Mono Copy  
Makes a black-and-white or single-  
colour copy.  
Reset  
Colour Copy  
Makes a full-colour copy.  
Clears data from the printer memory,  
and then resets and restores to the  
factory default settings.  
13  
Facsimile Keys:  
Tel-Index  
Lets you look up numbers stored in the  
dialling memory.  
Print Priority  
Press this key if you want to print PC  
data without interruption from incoming  
faxes. Faxes will be stored and can be  
printed later.  
Speed Dial  
Lets you dial stored phone numbers by  
pressing a two-digit number.  
Ink Management  
Cleans the ink print heads and/or resets  
the ink dot counter after replacing any  
of the ink cartridges.  
Redial / Pause  
Redials the last number called. Also  
inserts a pause in autodial numbers.  
11  
12  
Dial Pad  
R (Recall)  
Dials phone and fax numbers, and can  
be used as a keyboard for entering  
information into the MFC.  
Use this key to gain access to an outside  
line and/or to recall the operator or  
transfer a call to another extension when  
it is connected to a PABX.  
Colour Copy Keys:  
Stop  
PaperType  
Stops a fax, cancels an operation, or  
exits from function mode.  
Use this key to temporarily change the  
paper type setting for Copy and Video  
Printing modes.  
Start  
Starts an operation, such as sending a  
fax.  
Brightness  
Lets you temporarily adjust the  
brightness of the whole image to be  
lighter or darker.  
Enlarge/Reduce  
Lets you reduce or enlarge copies  
depending on the ratio you select.  
(25% to 400%)  
C H A P T E R O N E  
6
7
C H A P T E R T W O  
MFC Setup and  
Connections  
2
Packing List  
Make sure you have the following items:  
Power Cord  
Bi-directional  
Parallel Cable  
Telephone  
Line Cord  
Ink Cartridges  
Paper Cassette  
Brother Colour Suite  
1 CD-ROM  
Starter Coated Paper  
(Ink Jet Paper)  
Owner’s Manual  
Whenever you transport the MFC, use the packing materials that came  
with your MFC and pack the MFC correctly.  
C H A P T E R T W O  
8
Choosing a Location  
Place your MFC on a flat, stable surface, such as a desk. Select a place  
that is free of vibration and shocks. Locate the MFC near a telephone  
socket and a standard, earthed electrical socket. Choose a location where  
the temperature remains between 10°C and 35°C (50°–95°F).  
Avoid placing your MFC where it may be knocked. Do not place near  
heaters, air conditioners, water, chemicals, or refrigerators. Do not  
expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do  
not connect your MFC to electrical outlets controlled by wall switches or  
automatic timers as disruption of power can wipe out information in the  
unit’s memory. Do not connect your MFC to electrical outlets on the  
same circuit as large appliances or other equipment that might disrupt the  
power supply. Avoid interference sources, such as speakers or the base  
units of cordless phones. Ensure the airflow from the fan on the right  
hand side of the MFC is not impeded.  
Caution  
Keep the MFC out of strong light such as direct sunlight.  
Caution  
Never touch telephone wires or terminals that are not insulated  
unless the telephone line has been disconnected at the network  
interface.  
1
2
Use caution when installing or modifying telephone lines.  
M F C S E T U P A N D C O N N E C T I O N S  
9
Loading Paper in the Multi-Purpose  
Paper Cassette  
Before you install paper, please read chapter 3.  
The paper cassette can hold up to 250 sheets of paper (75 g/m2).  
Remove the paper cassette (lift up and pull out).  
1
Remove the cassette cover.  
2
3
Adjust the cassette to the letter (A4/LTR) or legal position for the  
size of paper you are using. To adjust the cassette to legal size, press  
the button on the left and pull out the front part of the cassette.  
Legal  
Position  
A4/LTR  
Position  
Button  
C H A P T E R T W O  
10  
Stack up to 250 sheets of paper face down in the cassette and slide  
the paper adjusters at the front and right to fit around it. Do not place  
paper above the maximum paper height line, or paper may jam.  
4
Maximum  
Height Line  
Paper  
Adjusters  
Replace the cassette cover.  
5
6
7
Slide the paper cassette into the MFC until it locks into place.  
Pull out the paper output tray.  
Paper Output Tray  
M F C S E T U P A N D C O N N E C T I O N S  
11  
Connecting the MFC  
Release the scanner lock lever.  
1
A) Press the blue scanner cover release button on the right side of the  
MFC and lift the scanner cover until it locks in the open position.  
Scanner  
Cover  
Scanner Cover  
Release Button  
B) The blue scanner lock lever is on the back left under side of the  
scanner cover. Push the lever up to unlock the scanner.  
Scanner Lock Lever  
Caution  
If CHECK SCAN LOCK appears on the LCD, immediately release the  
scanner lock lever. If you see MACHINE ERROR AF (or AE), stop  
operation and contact your Brother dealer for service.  
Caution  
Operating the MFC before you install the ink cartridges will permanently  
damage the print head.  
C H A P T E R T W O  
12  
Telephone  
Line Cord  
Power Cord  
Connect the power cord.  
2
3
When you connect the power, the screen alternately displays.  
SET CARTRIDGES  
OFFLINE  
PLS OPEN COVER  
OFFLINE  
Connect the telephone line cord.  
Connect one end of the telephone line cord to the socket on the MFC  
and the other end to a modular wall socket.  
IMPORTANT:  
If you need to remove the moulded mains plug in order to fit an appropriate  
type, you must discard the moulded plug immediately having cut it off, in  
order that it is not inadvertently inserted into a live socket, thus presenting a  
shock hazard. The wires in the mains lead of this appliance are coloured in  
accordance with the following code.  
Green-and-yellow : Earth  
Blue  
Brown  
: Neutral  
: Live  
As the wires in the mains lead of this apparatus may not correspond with  
the coloured markings identifying the terminals in your plug, proceed as  
follows:  
The wire which is coloured green-and-yellow must be connected to the  
terminal in the plug which is marked by the letter “E” or by the safety earth  
symbol  
or coloured green or green-and-yellow.  
The wire which is coloured blue must be connected to the terminal which is  
marked with the letter “N” or coloured black.  
The wire which is coloured brown must be connected to the terminal which  
is marked with the letter “L” or coloured red.  
M F C S E T U P A N D C O N N E C T I O N S  
13  
NOTICE:  
■ The MFC must be fitted with an earthed plug.  
■ Since the MFC is earthed via the main plug, protect yourself from  
potentially hazardous electrical conditions on the telephone network  
by keeping the power to your MFC on when you connect it to a  
telephone line. When you want to move your MFC, protect yourself  
by disconnecting the telephone line first, and then the power cord.  
Installing the Ink Cartridges  
Check that you turned on the power (by plugging in the power cord)  
and that the paper cassette is loaded with paper and installed in the  
MFC.  
SET CARTRIDGES  
OFFLINE  
PLS OPEN COVER  
OFFLINE  
Caution  
Close the document cover before you open the scanner cover.  
Press the scanner cover release button at the right side of MFC and  
lift the scanner cover. The print head will move left to its  
replacement position after a few seconds.  
2
2
Print Head  
1
C H A P T E R T W O  
14  
Open the ink cartridge cover by pinching the clip as shown in the  
illustration.  
3
Cartridge  
Cover  
Clips  
Remove the yellow shipping cover by lifting it up and out.  
4
Yellow  
Shipping  
Cover  
We recommend that you install the ink cartridges from left to right in  
this order: Black, Yellow, Cyan, Magenta.  
Keep the yellow shipping cover in a safe place. You will need it in the  
future when you replace the print head.  
Open the Black ink cartridge bag and remove the ink cartridge.  
5
Carefully remove the sealing tape from the side of the ink cartridge.  
Be sure to peel the tape from the side of the cartridge in the direction  
away from you.  
6
M F C S E T U P A N D C O N N E C T I O N S  
15  
Important  
To prevent spilling ink and staining your hands and clothing, remove the  
sealing tape gently and slowly. Do not touch the ink opening on the  
cartridge or the removed tape.  
Opening  
Peel in the direction  
away from you!  
Each colour has its own correct position. Insert the Black ink  
cartridge, matching the colour of the cartridge covers.  
7
Please be careful not to push down the cartridge sensor shown in the  
right side of the illustration, when inserting a cartridge.  
Cartridge  
Sensor  
Repeat Steps 5–7 to install each colour ink cartridge.  
8
C H A P T E R T W O  
16  
Close the cartridge covers until they click into place.  
9
After installing all ink cartridges, close the scanner cover. Your MFC  
now prepares for a “head cleaning” and goes online. The MFC will  
ask you if you changed each colour ink cartridge.  
10  
11  
DID YOU CHANGE  
BLCK?1.YES 2.NO  
Press 1 on the dial pad for each colour, as prompted (for initial setup  
only) within 1 minute. The MFC will enter a cleaning cycle for  
approximately 6 minutes. The screen alternately displays  
CLEANING BLACK and PLEASE WAIT. The ink dot counter  
will be set automatically for each colour, so the MFC can warn you  
with an error message when ink is running low.  
Make sure paper is loaded in the cassette, then press Start within 1  
minute.  
When the MFC completes the cleaning cycle, the MFC starts  
printing the test sheet.  
Only during initial ink cartridge installation, the screen shows.  
12  
13  
PRINT OK?  
1.YES 2.NO  
Check the print quality of the test sheet. If it is not good, clean the  
print head again, by pressing 2. The screen will ask you if the print  
quality is OK for each colour. Press 2 for any colour with a problem.  
You can choose several colours. After cleaning is finished, press  
Start.  
The MFC starts printing Test Sheet No. 2.  
Adjust the Vertical Alignment by following the instructions printed  
on the Test Print page.  
M F C S E T U P A N D C O N N E C T I O N S  
17  
WARNING  
If ink gets in your eyes, flush them with water immediately and seek  
medical attention if required.  
Caution  
■ DO NOT remove ink cartridges if you do not need to replace them.  
If you do so, it may reduce the ink quantity and the MFC will not  
know the quantity of ink left in the cartridge.  
■ DO NOT shake the ink cartridges. If you do so, the ink may spill  
when you take off the sealing tape. If ink stains your body or  
clothing, wash with soap or detergent immediately.  
■ If you install an ink cartridge in the wrong colour position, you must  
clean the print head several times after correcting the cartridge  
installation and before you start printing because the colours were  
mixed.  
■ Once you open an ink cartridge, install it in the MFC and use it up  
within six months of installation. Use unopened ink cartridge by the  
expiry date printed on the cartridge box.  
■ DO NOT refill the ink cartridges. Attempting to use refilled  
cartridges may cause damage to the print head and will void your  
product warranty.  
If the INK EMPTY XXXX error message is on the screen display after  
you have installed the ink cartridges, check and make sure that the ink  
cartridges are installed correctly.  
Multi-Line Connections (PABXs)  
Most offices use a central telephone system, or PABX. The MFC will  
work with most PABX or key systems that allow a two-wire analogue  
connection. However, we recommend that you have a separate telephone  
line for your MFC. You can then leave the MFC in Fax Mode to receive  
faxes any time of day or night.  
C H A P T E R T W O  
18  
If you are installing the MFC to work with a PABX:  
It is not guaranteed that the unit will operate correctly under all  
circumstances with a PABX. Any cases of difficulty should be  
reported first to the company that handles your PABX.  
1
If all incoming calls will be answered by a switchboard operator, it is  
recommended that the Answer Mode be set to Manual. All incoming  
calls should initially be regarded as telephone calls.  
The unit may be used with either pulse or tone dialling telephone  
service.  
3
Ringer Equivalence Number (REN)  
This equipment has a REN value of 1. A BT line has a “bell ringing”  
capacity, or REN, of 4. This means that adding downstream-connected  
extension telephones and/or extension bells to a total REN of greater  
than 4 may cause a reduction in the bell volume. In extreme cases, it  
may cause the auto-answer facility of the machine to fail.  
Therefore, up to three additional extension telephones (each assuming a  
REN of 1), may be connected downstream of your machine. For an  
explanation of “downstream connection”, read “Using extension  
telephones” which follows.  
Unless otherwise marked, a telephone provided by BT may be assumed  
to have a REN value of 1.  
M F C S E T U P A N D C O N N E C T I O N S  
19  
Using ExtensionTelephones  
It may be that your premises are already wired with parallel extension  
telephones, or you intend to add extension telephones to your line, in  
addition to your machine. While the simplest arrangement is  
straightforward parallel connection, there are some reasons as to why  
this arrangement will cause unsatisfactory service, the most obvious of  
which is inadvertent interruption of a facsimile transmission by someone  
picking up an extension telephone in order to make an outgoing call.  
Additionally, remote activation may not operate reliably in such a simple  
configuration.  
This machine may also be set to make a delayed transmission (i.e. a  
transmission at a pre-set time). This pre-set job may coincide with  
someone picking up an extension handset.  
Such problems can easily be eliminated however, if you arrange  
modification of your extension wiring circuit, such that extension  
devices are connected “downstream” of your machine, in a master/slave  
configuration. In such a configuration, this machine can always detect  
whether a telephone is in use, thus it will not attempt to seize the line  
during that time. This is known as “telephone off-hook detection.”  
The inadvisable configuration is shown in figure 1 below, and the  
recommended master/slave configuration is shown in figure 2.  
This new connection configuration can be arranged by your contacting  
BT, Kingston upon Hull Telecommunications, your PABX maintainer or  
a qualified telephone installation company as appropriate. Simply  
explained, the extension telephone circuit should be terminated on a  
normal modular plug (BT 431A style), which in turn should be inserted  
into the modular socket of the white “T”-shaped connector provided as  
part of the line cord assembly.  
EXTENSION  
SOCKET  
EXTENSION  
SOCKET  
MASTER  
SOCKET  
INCOMING  
LINE  
FAX  
INADVISABLE CONNECTION OF EXTENSION SOCKETS  
Fig. 1.  
DISCONNECT  
EXTENSION  
SOCKET  
EXTENSION  
SOCKET  
MASTER  
SOCKET  
INCOMING  
LINE  
FAX  
FAX MACHINE MUST BE PLUGGED  
INTO MASTER SOCKET  
RECOMMENDED CONNECTION OF EXTENSION SOCKETS  
Fig. 2.  
C H A P T E R T W O  
20  
Connecting an ExternalTelephone  
Answering Device (TAD)  
Sequence  
When you have an external TAD on the same telephone line as the  
machine, the TAD answers all calls. The MFC “listens” for fax calling  
(CNG) tones. If it hears them, the MFC takes over the call and receives  
the fax. If it does not hear the CNG tones, the machine will not answer  
the call, and messages can be left on the TAD by callers in the normal  
way.  
The TAD must answer within a maximum of four rings. However, we  
recommend two rings as the TAD setting. The MFC cannot hear CNG  
tones until the TAD has answered the call, and with four rings there are  
only 8–10 seconds of CNG tones left for the fax “handshake.” Make  
sure you carefully follow instructions in this manual for recording your  
outgoing message. We do not recommend using the toll saver feature on  
your external answering machine if it exceeds 4 rings.  
Do not connect a TAD elsewhere on the same phone line—your machine  
and TAD will both try to control the line.  
Connections  
You may connect an external TAD to your MFC, as shown below.  
1
TAD  
Set your external TAD to two rings or less. (The MFC’s Ring Delay  
setting does not apply).  
2
Record the outgoing message (see below).  
3
Set the TAD to answer calls.  
4
Select the Answer Mode to EXT.TEL/TAD.  
5
M F C S E T U P A N D C O N N E C T I O N S  
21  
Outgoing Message (OGM) of ExternalTAD  
Timing is important in recording this message.  
Limit your speaking to 20 seconds.  
1
Record 5 seconds of silence at the beginning of your message.  
(This allows your MFC time to listen for the fax CNG tones of  
automatic transmissions before they stop.)  
2
End your 20-second message by giving your Remote Activation  
3
Code for people sending manual faxes. For example:  
“After the beep, leave a message or send a fax manually by pressing  
51 and Start.”  
Connecting an ExternalTelephone  
Although your MFC does not have a handset, you can connect a separate  
telephone to your MFC, as shown below.  
External  
Telephone  
Extension  
Telephone  
Whenever this external phone (or TAD) is in use, the screen displays  
TELEPHONE.  
C H A P T E R T W O  
22  
Setting Up the MFC and Computer to  
WorkTogether  
BeforeYou Begin  
Make sure you have an IEEE 1284 compliant, bi-directional parallel  
interface cable.  
1
Disconnect the telephone line cord, then unplug the MFC power cord  
from the electrical outlet before connecting the parallel interface  
cable.  
2
Make sure your computer is unplugged from electrical power before  
you connect the interface cable.  
3
Connecting the MFC toYour Computer  
Connect the interface cable to the parallel interface port on the left  
side of the MFC, and secure with the wire clips.  
1
Connect the interface cable to the printer port of your computer, and  
secure with the two screws. (To locate your computer’s printer port,  
see your computer’s user guide.)  
2
M F C S E T U P A N D C O N N E C T I O N S  
23  
Computer Requirements  
Recommended system requirements for the communication software  
suite provided are:  
•
•
•
•
•
Windows® 95, 98, NT® Workstation Version 4.0  
IBM PC Pentium 120 (200 recommended) or higher  
16 MB Ram [32 MB Highly Recommeded]  
50 MB of Hard Disk Space  
CD Rom Drive  
NOTE: Use only a shielded Interface cable that is IEEE 1284 compliant  
and less than 2m (6.5 feet) long.  
Separate software for Win 3.1/3.11 can be ordered from Brother if  
required.  
Installing Brother Drivers in  
Windows®  
Brother Drivers  
The following software is provided to optimize the use of your MFC.  
The software can run in Windows® 95, 98 and NT® Workstation Version  
4.0.  
■ Printer Driver*- The Printer driver creates the print data from  
applications, controls transmission and makes  
settings for printing. It is necessary to install the  
MFC-760 printer driver into your PC for printing.  
■
Scanner Driver*- The MFC-760 scanner driver is TWAIN compliant.  
You can use the scanner directly from TWAIN  
compliant applications. In the scanner driver, you  
can make settings for scanning.  
■ Maintenance Utility for DOS-  
This is utility software running in MS-DOS. If you  
are not using Windows, you can use the MFC’s  
ESC/P emulation to print. Some settings which are  
unique to the MFC and maintenance operations can  
be done from this utility.  
C H A P T E R T W O  
24  
■ MFL Unimessage Pro Software-  
This software allows you to send and receive faxes  
with your PC, please refer to MFL Unimessage Pro  
Manual for further information. The Brother  
Resource Manager must be installed to use this  
software.  
* These drivers are supplied within the Brother Resource Manager.  
Installing Brother Drivers underWindows®  
All the software and drivers are supplied on a single CD. An Auto-Install  
program will guide you through most of the installation process.  
Make sure that your MFC is connected to your computer and that the  
MFC is plugged in.  
1
Turn your computer on and start Windows®.  
2
NOTE: (For Windows® 95) If “Add New Hardware Wizard” appears,  
select “Do not install a driver” and click OK. —OR— If “Update Device  
Driver Wizard” appears, click Next to bypass each screen. Click Finish  
on the screen.  
(For Windows® 98) If “Add New Hardware Wizard” appears, follow the  
instructions on the screen, then click Next to bypass each screen. Click  
Finish on the last screen.  
M F C S E T U P A N D C O N N E C T I O N S  
25  
Insert the CD-ROM into your CD-ROM Drive. Windows® 95/98/  
NT4.0 will detect automatically, and if possible the Auto-Installer  
will run automatically. If the Auto-Installer does not run after a few  
seconds, you can run it by:-  
3
A Click the START button and then select RUN from the Start Menu.  
B
Type “X:\SETUP.EXE” [where X is your CD-ROM Drive] in the  
command line box.  
C
Click on OK.  
YOU CAN EXIT FROM THE AUTO-INSTALLER AT ANYTIME BY  
CLICKING ON THE ICON, IT IS AT THE BOTTOM RIGHT HAND  
CORNER OF YOUR SCREEN.  
From the Auto-Installer select your preferred language by double  
clicking on it with your mouse.  
4
The MFC-760 is a parallel colour inkjet device so select this option,  
again by double clicking.  
5
Select STEP 1 and install the Brother Resource Manager. You can  
6
either install the software now or make floppies [to install the  
software on another PC without a CD-ROM Drive]. Follow the  
onscreen prompts and re-boot your PC when instructed to do so.  
If you wish to install MFL Unimessage Pro, repeat Steps 3 to 5, then  
select STEP 2 to install MFL Unimessage Pro. Again following the  
onscreen prompts and re-booting your PC when instructed to do so.  
When installation is complete remove the CD-ROM from the drive.  
7
C H A P T E R T W O  
26  
Installing the Maintenance Utility on  
MS-DOS®  
The Scanner driver and fax application work only in the Windows  
environment, they cannot be used in DOS. You can use the MFC as a  
printer by using an ESC/P printer driver.  
To print from your application with the MFC-760, select an Epson ESC/  
P compatible printer such as Epson LQ-510, LQ-810 or LQ-2550 in your  
application’s printer selection menu. Epson LQ-510 and 810 supports  
only monochrome printing. The settings for printing can be done in the  
MAINTENANCE UTILITY for DOS.  
Installing the MFC-760 Maintenance Utility for  
DOS  
Before you install the program, make sure you have the following  
hardware and software to install the program:  
DOS  
Version 3.3 or later  
Monitor  
Option  
EGA/VGA or compatible  
Mouse; the mouse driver must be installed.  
(You can also operate the program with the keyboard.)  
Follow these steps to install the remote printer console program:  
Make sure your machine is connected to your computer and it is set  
to Online.  
1
Start your computer and go to the DOS prompt. If you are in  
2
Windows®, exit and return to the DOS prompt.  
Insert the Brother CD-ROM into your CD-ROM drive (substitute  
your appropriate drive letter for “X”).  
3
At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM  
drive) and press Enter.  
4
c:\X:  
M F C S E T U P A N D C O N N E C T I O N S  
27  
Type CD DOS\INKJET and press Enter.  
5
6
7
X:\>CD DOS\INKJET  
Type DOSETUP.EXE and press Enter.  
X:\DOS\INKJET>DOSETUP.EXE  
Follow the instructions from the installer.  
Using the MFC-760 Maintenance Utility for  
DOS  
Select the directory you have chosen when you installed the program  
by typing the floppy disk directory name.  
1
C:\>CD directory name  
Type MFC71DOS and press the Enter key.  
2
C:\directory name>MFC71DOS  
The main screen will appear on your computer screen.  
NOTE: ■ Make sure that you select the correct paper size in this utility  
program before printing. Paper alignment is not compatible  
with Epson printers, you cannot get the correct print output  
unless you set the paper size in this utility.  
■ Do not use this program from a DOS window running under  
Windows.  
C H A P T E R T W O  
28  
29  
C H A P T E R T H R E E  
Paper  
3
The quality of your document can be affected by the kind of paper you  
use in the MFC. You can use plain paper, coated paper, transparencies,  
glossy paper, organizer paper, and envelopes. We recommend testing  
various papers before purchasing large quantities. For best results, use  
Brother special coated paper, glossy paper, and transparencies. (See the  
page next to front page for information about ordering Brother  
accessories).  
When you print on coated paper, transparencies, and glossy paper, be  
sure to select the correct media in the “Quality/Colour” tab in the printer  
driver. When using glossy paper or transparencies, avoid stacking by  
removing each page after copying or printing.  
About Brother Paper  
Brother paper is manufactured specifically for this MFC, to provide you  
with optimum print quality.  
Quality Coated Paper for 360 dpi Colour Ink Jet printing—  
normal mode (BP36CA for A4)  
High Quality Coated Paper for 720 dpi Colour Ink Jet printing—  
super fine mode (BP72CA for A4)  
Colour Ink Jet Transparencies— fine mode  
Colour Ink Jet Glossy Paper— superfine mode (BPGLA for A4)  
C H A P T E R T H R E E  
30  
■ Brother coated (ink jet) paper is coated only on one side. When  
loading paper in the paper cassette, make sure that the whiter side  
(the coated side) is facing down.  
■ The coated side of glossy paper is shiny. Do not touch the shiny side.  
Load glossy paper in the paper cassette with the shiny side facing  
down.  
■ DO NOT touch the coated side of the paper or either side of  
transparencies, because the media absorbs water and perspiration  
easily, and this might cause decreased output quality.  
■ For optimum output quality, be sure to use paper appropriate for your  
resolution setting.  
■ Store paper in the original bag, and keep it sealed. Keep the paper  
flat and away from moisture and direct sunlight and heat.  
■ Transparencies designed for laser printers/copiers may stain your  
next document. Use only recommended transparencies for ink jet  
printer.  
Paper Specifications for Cassette and Manual  
Slot  
When used as a printer, the MFC can handle paper that has the following  
specifications:  
But please note that you can receive fax messages only on A4 cut sheet  
Paper Type Paper Size  
Cassette Capacity  
Cut Sheet  
A4, Letter, Executive 250 Sheets of 75 g/m2  
Legal  
100 Sheets of 75 g/m2  
Coated Paper A4, Letter  
Transparencies A4, Letter  
Glossy Paper A4, Letter  
100 Sheets  
50  
20  
10  
Envelopes  
DL, COM-10, C5,  
B5, Monarch  
Organizer  
K, L  
10  
Paper Capacity for Paper Cassette  
Cut Sheet Paper Weight 64 to 120 g/m2  
Paper Cassette: Up to 27 mm/Approximately 250 Sheets of 75 g/m2  
Output Stacker: Approximately 75 Sheets of 75 g/m2  
Transparencies and glossy paper must be picked up from the paper  
tray page by page.  
When you use glossy paper in the paper cassette, place a sheet of plain  
paper in the cassette first, then stack the glossy paper on top of it.  
P A P E R  
31  
■ Curled or damaged paper may cause paper jams and misfeeds. If the  
paper is curled, straighten it as much as possible by rolling it in the  
opposite direction to the curl.  
■ For optimum output quality, we recommend you use only genuine  
Brother paper.  
Print Area  
The Print Area depends on the settings in the application you are using.  
The figures below show the unprintable areas on cut sheets and  
envelopes.  
Cut Sheet  
Envelopes  
C
D
C
D
A
A
B
B
unprintable area  
Paper Type Paper Size  
A
B
C
D
Fax  
3.95mm  
6.25mm  
Mono Copy 3mm 11mm 3.95mm  
Colour Copy  
Letter, Legal  
Printer  
3mm 11mm 3.95mm 8.75mm  
Cut Sheet  
A4  
Fax  
2mm  
2mm  
Mono Copy 3mm 11mm  
Colour Copy  
3.4mm 3.4mm  
Printer  
Printer  
Printer  
Printer  
3mm 11mm 3.4mm 3.4mm  
3mm 11mm 3.4mm 3.4mm  
3mm 11mm 3.4mm 3.4mm  
10mm 20mm 3.4mm 3.4mm  
Executive  
Organizer  
Envelopes  
K, L  
Printer depends on the Printer driver.  
C H A P T E R T H R E E  
32  
Do not use the following types of paper and envelopes:  
■ Damaged, curled, wrinkled, or irregularly shaped paper and  
envelopes  
■ Extremely shiny or highly textured paper and envelopes  
■ Envelopes with clasps  
■ Envelopes of baggy construction  
■ Envelopes not sharply creased  
■ Embossed envelopes  
■ Paper and envelopes already printed with a laser printer  
■ Envelopes preprinted on the inside  
■ Paper and envelopes that cannot be arranged uniformly when stacked  
33  
C H A P T E R F O U R  
On-Screen  
Programming  
4
User-Friendly Programming  
See  
“Using This  
Manual”  
We have designed your Multi-Function Centre with on-screen  
programming and a Help key. User-friendly programming helps you take  
full advantage of all the functions your MFC has to offer.  
chap. 1  
Since your programming is done on the LCD, we have created step-by-  
step on-screen prompts to help you program your MFC. All you need to  
do is follow the prompts as they guide you through the function menu  
selections and programming options and settings.  
Function Mode  
The screen displays  
1.FAX 2.PRINTER  
3.COPY 4.VIDEO  
Then press 1 for Fax Functions —OR— press 2 for Printer Functions  
—OR— press 3 for Copy Functions —OR— press 4 for Video Functions.  
When you enter the Function Mode, your MFC displays a list of Level  
One Functions from which you can choose. These function options appear  
one after the other on the display. Select an option by pressing Set when  
the option appears on the LCD.  
You can “scroll” more quickly through options by pressing . When the  
screen displays your selection, press Set. Use  
to scroll backward if  
you passed your choice or to save key strokes. Both arrow keys show all  
options, in the opposite order.  
When you finish a function, the screen displays ACCEPTED.  
If you want to exit the Function Mode, press Stop.  
C H A P T E R F O U R  
34  
Alternating Displays  
The LCD sometimes alternates between the currently selected option,  
and a help message giving brief instructions about how to proceed. The  
display you’ll probably see most often is shown below, showing you that  
when you place a document in the feeder, you can either dial a number to  
send it as a fax or press the Mono Copy or Colour Copy key to make  
a copy of the document.  
FAX: NO. & START  
SCAN READY  
COPY: PRESS COPY  
SCAN READY  
Function Selection Table  
If you have a basic understanding of how to program your MFC, you can  
perform most of the programming settings without the Owner’s Manual.  
To help you understand the function selections, options, and settings that  
are available, use the Function Selection Table below.  
1. Fax Functions  
1. INITIAL SETUP  
Function  
Description  
Factory Set Chapter  
1. TONE/PULSE  
2. DATE/TIME  
Selects the dialling mode.  
TONE  
5
5
Enter date and time for LCD  
display and to print on  
transmissions.  
01/01 2000 00:00  
3. STATION ID  
4. BEEPER  
Program the name and fax  
number to appear on each  
transmitted page.  
--  
5
5
Adjust the volume level of the  
beeps when you press a key, an  
error occurs or a document is  
sent or received.  
LOW  
5. SPEAKER VOLUME Adjust speaker volume.  
LOW  
LOW  
OFF  
5
5
5
6. RING VOLUME  
7. PBX  
Adjust volume of ringer.  
Turn on if PABX (Private  
Automatic Branch Exchange) is  
connected to your MFC.  
8. CLOCK CHANGE Adjust the MFC’s clock by  
--  
5
one hour for summer/winter  
time.  
O N - S C R E E N P R O G R A M M I N G  
35  
1. Fax Functions (continued)  
2. SETUP RECEIVE  
Function  
Description  
Factory Set Chapter  
1. ANSWER MODE  
Choose the mode that best suits  
your needs: FAX,  
FAX  
7
EXT.TEL/TAD, MANUAL.  
2. RING DELAY  
3. FAX DETECT  
4. REMOTE CODE  
Number of rings before the  
MFC answers in FAX mode.  
RING DELAY:02  
ON  
7
7
7
Receive fax messages without  
pressing the Start key.  
Enter code to activate your  
MFC from a remote location.  
OFF  
(
51)  
5. REDUCTION  
Reduces size of image.  
AUTO  
ON  
7
7
6. MEM. RECEIVE  
Automatically stores any  
incoming faxes in its memory  
if it runs out of paper.  
7. POLLING RX  
You call another fax machine to STANDARD  
receive a fax from it.  
7
7
8. PC INTERFACE  
Turn on if PC is connected to  
MFC for PC receiving of fax  
messages.  
ON  
3. SETUP SEND  
Function  
Description  
Factory Set Chapter  
1. COVERPG SETUP Automatically sends a  
programmable cover page or  
OFF  
6
prints a sample cover page.  
2. COVERPAGE NOTE Program customized message  
--  
6
6
for fax cover page.  
3. CONTRAST  
Change the lightness or  
darkness of a fax you are  
sending.  
AUTO  
4. RESOLUTION  
Allows you to change  
resolutions page by page.  
STANDARD  
6
6
6
6
5. OVERSEAS MODE Special setting for international OFF  
transmissions.  
6. TIMER  
Set the MFC to send documents --  
later.  
7. POLLED TX  
Set Polled Transmission for  
someone to poll your MFC  
to receive a fax from you.  
STANDARD  
8. REAL TIME TX  
When memory is full, you can  
send faxes in real time.  
OFF  
6
C H A P T E R F O U R  
36  
1. Fax Functions (continued)  
4. REMAINING JOBS  
Function Description  
Factory Set Chapter  
Check which jobs are in  
memory or cancel a delayed fax  
(timer) or polling job.  
6
5. SET QUICK-DIAL  
Function Description  
Factory Set Chapter  
1. ONE-TOUCH DIAL Dial numbers stored in memory --  
8
8
8
by pressing only one key.  
2. SPEED-DIAL  
Dial numbers stored in memory --  
by pressing only three keys.  
3. SETUP GROUPS  
Set up a Group number for  
broadcasting.  
--  
6. PRINT REPORTS  
Function  
Description  
Factory Set Chapter  
1. XMIT REPORT  
Print confirmation of  
transmission after each  
document is sent.  
OFF  
10  
2. JOURNAL  
Lists information about the last JOURNAL:OFF 10  
50 incoming and outgoing  
faxes.  
3. QUICK-DIAL  
Lists names and numbers stored --  
in One Touch and Speed Dial  
memory (in numerical order).  
10  
4. TEL. INDEX  
Alphabetical lists of stored  
numbers.  
5. SYSTEM SETUP  
Lists various system settings.  
--  
--  
10  
10  
6. MEMORY STATUS Lists information about  
memory use.  
7. REMOTE FAX OPT  
Function  
Description  
Factory Set Chapter  
1. FAX FWD  
Set your fax machine to  
forward faxes.  
OFF  
9
2. FAX STORAGE  
Store incoming faxes in  
OFF  
9
memory for remote retrieval.  
3. REMOTE ACCESS Set code for retrieving faxes.  
159  
--  
9
7
4. PRINT DOCUMENT Print incoming faxes stored in  
the memory.  
O N - S C R E E N P R O G R A M M I N G  
37  
1. Fax Functions (continued)  
0. MISCELLANEOUS  
Function  
Description  
Factory Set Chapter  
1. BT CALL SIGN  
Use with BT Call Sign.  
OFF  
7
2. Printer Functions  
Function  
Description  
Factory Set Chapter  
1. TEST PRINT  
Use these functions when you  
—
15  
15  
15  
2. VERTICALALIGN need to adjust the print  
—
}
3. BI-DIR PRINT  
quality.  
ON  
3. Copy Functions  
Function  
Description  
Factory Set Chapter  
1. PAPER TYPE  
Identify the type of paper in  
the cassette.  
PLAIN  
HIGH  
—
11  
11  
11  
2. QUALITY  
Select Draft, Normal, High  
or Photo copy quality.  
3. COLOUR ADJUST Adjust the amount of Red,  
Green, or Blue in copies.  
4. BRIGHTNESS  
5. CONTRAST  
Adjust the brightness.  
Adjust the contrast.  
—
11  
11  
11  
—
6. ONE COLOUR  
Select a single colour to use,  
instead of Black, when you  
use Mono Copy key.  
OFF=Black  
4.Video Functions  
Function  
Description  
Factory Set Chapter  
1. PAPER TYPE  
Identify the type of paper in  
the cassette.  
PLAIN  
HIGH  
MOVING  
(14.6x10.8)  
—
12  
12  
12  
12  
12  
12  
2. QUALITY  
Select NORMAL or H IGH  
print.  
3. VIDEO TYPE  
4. PRINT SIZE  
Select MOVING or STILL  
video signal.  
Select the size you want the  
captured frame to print.  
5. COLOUR ADJUST Adjust the amount of Red,  
Green, or Blue in Copies.  
6. BRIGHTNESS  
Adjust the brightness.  
—
C H A P T E R F O U R  
38  
39  
C H A P T E R F I V E  
Initial  
Setup  
5
Getting Started  
Setting the Dialling Mode (Tone/Pulse)  
Your MFC is initially set to TONE. If you are using a PULSE dial line,  
you can change the setting to PULSE by following the steps below.  
Press Menu, 1, 1, 1. The screen prompts you to select TONE or  
PULSE.  
1
DIALLING:TONE  
DIALLING:PULSE  
Use  
or  
to select the dialling mode.  
2
3
4
Press Set when the screen displays the dialling mode you want.  
Press Stop to exit.  
Although this equipment can use either Pulse or Tone signalling, only the  
performance of the Tone signalling is subject to regulatory requirements  
for correct operation. It is therefore strongly recommended that the  
equipment is set to use the Tone signalling for access to public or private  
emergency services. The Tone signalling also provides faster call set up.  
Setting the Date andTime  
Your MFC displays the date and time, and prints it on every fax you  
send.  
In the event of a power failure, the MFC maintains date and time  
information for several hours. All other settings remain unaffected.  
C H A P T E R F I V E  
40  
Press Menu, 1, 1, 2. The screen prompts you to enter the year.  
1
ENTER YEAR:XX  
Enter the last two digits of the year (for example, enter 00 for the  
year 2000).  
2
3
Press Set. The screen prompts you to enter the month.  
ENTER MONTH:XX  
Enter two digits for the month (for example, enter 09 for September,  
or 10 for October). The screen displays your entry.  
4
5
Press Set. The screen prompts you to enter the day.  
ENTER DAY:XX  
Enter two digits for the day (for example, 06). The screen displays  
your entry.  
6
7
Press Set. The screen prompts you to set the time.  
ENTER TIME:XX:XX  
Enter the time in 24-hour format (for example, enter 15:25 for 3:25  
PM).  
8
Press Set.  
9
Press Stop. The screen now displays the date and time you set, and  
displays it whenever the MFC is in stand by mode.  
10  
See  
“Composing  
Electronic  
Cover Page”  
chap. 6  
Setting the Station ID  
You can store your name, fax number, and telephone number to be  
printed on the fax Cover Page, on all fax pages that you send.  
The telephone number you entered is used only for the Cover Page.  
It is important that you enter the fax and telephone numbers in the  
internationally standardized format, i.e. in accordance with the following  
strict sequence:  
-
-
The “+” (plus) character (press *key)  
Your Country Code (e.g. “44” for the United Kingdom, “41” for  
Switzerland)  
-
Your local area code minus any leading “0”  
I N I T I A L S E T U P  
41  
-
-
A space  
Your number on the local exchange, using spaces to aid readability  
as appropriate.  
As an example, your MFC is installed in the United Kingdom, is to be  
used for both fax and voice calls, and your national telephone number is  
0161-444 5555, then you must set the fax and telephone number parts of  
your station ID as: +44 161-444 5555  
Press Menu, 1, 1, 3. The screen prompts you to enter your fax  
number.  
1
FAX:  
Enter your fax number (up to 20 digits). The screen displays your  
entry.  
2
3
Press Set. The screen prompts you to enter your telephone number.  
TEL:  
Enter your telephone number (up to 20 digits). If your telephone  
number and fax number are the same, enter the same number again.  
The screen displays your entry.  
4
5
See  
“Entering  
Text”  
Press Set. The screen prompts you to enter your name or your  
company name.  
in this  
chapter  
NAME:  
Use the dial pad to enter your name (up to 20 characters). (You can  
use the following chart to help you enter letters.)  
6
Press Set to confirm.  
7
8
Press Stop. The screen returns to the date and time.  
■ If you do not enter a fax number, no additional information can be  
entered.  
■ To enter a space, press  
once between numbers and twice between  
characters.  
■ If your Station ID has already been programmed, the screen prompts  
“1” to make a change, or “2” to exit without changing.  
C H A P T E R F I V E  
42  
Entering Text  
When you are setting certain functions, such as the Station ID, you may  
need to enter text into the MFC. Most keys on the dial pad have three or  
four letters printed above them. The keys for 0, #, and don’t have  
printed letters because they are used for special characters.  
By pressing the appropriate number on the dial pad the correct number of  
times, you can access the character you want.  
Press Key  
one time two times three times four times five times  
2
3
4
5
6
7
8
9
A
D
G
J
B
E
C
F
2
3
4
5
6
S
8
Z
A
D
G
J
H
K
N
Q
U
X
I
L
O
R
V
Y
M
P
M
7
T
T
9
W
Inserting Spaces  
If you want to enter a blank space, press  
twice.  
Making Corrections  
If you entered a letter incorrectly and want to change it, press  
to  
move the cursor after the last correct letter. Then press Clear; all letters  
above and to the right of the cursor are deleted. Re-enter the correct text  
and/or digits. You can also back up and type over incorrect letters.  
Repeating Letters  
If you need to enter a character assigned to the same key as the previous  
character, press  
to move the cursor to the right.  
Special Characters and Symbols  
0 key ------------ ÄËÖÜÀÇÈÉ0  
key ------------ (space) !”#$%&’() +,-./  
# key ------------ :;<=>?@[]^_  
Press the , #, or 0 key, until the cursor appears under the character/  
symbol you want to enter. Then press  
or enter the next letter.  
I N I T I A L S E T U P  
43  
Setting the BeeperVolume  
You can set the beeper to LOW, HIGH or OFF. The MFC comes set to  
LOW. When the beeper is set to LOW or HIGH, the MFC beeps every  
time you press a key or make an error, and at the end of sending or  
receiving a fax.  
Press Menu, 1, 1, 4.  
1
2
3
4
Press  
or  
to select your setting.  
When the screen displays the setting you want, press Set.  
Press Stop to exit.  
PABX and TRANSFER  
Your MFC is initially set to be connected with PSTN (Public Switched  
Telephone Network) lines. However, many offices use a central  
telephone system or Private Automatic Branch Exchange (PABX). Your  
fax can be connected to most types of PABX. The recall facility on your  
fax machine supports timed break recall only (TBR), PBXs normally can  
work with this for gaining access to an outside line, or for transfering a  
call to another extension: The feature works when the R key is pressed.  
Setting PABX  
If your MFC is connected to a PABX system, set PBX:ON. If not, set  
OFF.  
Press Menu, 1, 1, 7. The screen displays  
1
PBX:OFF  
SELECT { } & SET  
Press  
or  
to select ON (or OFF).  
2
3
4
Press Set when the screen displays your selection.  
Press Stop to exit.  
You can programme an R keypress as part of a number stored in a One  
Touch or Speed Dial location. When programming the One Touch or  
Speed Dial number (Function menu 1-5-1 or 1-5-2) press R first (the  
screen displays “!”), then enter the telephone number. If you do this, you  
do not need to press R each time before you dial using a One Touch or  
Speed Dial location. (See chap. 8.)  
However, if PBX is set to OFF, you can not use the One Touch or Speed  
Dial numbers that have R keypress programmed in to them.  
C H A P T E R F I V E  
44  
Setting the Clock Change  
You can easily let the MFC’s clock gain or lose one hour by using this  
feature.  
Press Menu, 1, 1, 8. The screen displays  
1
TO SUMMER TIME ?  
SELECT { } & SET  
Press  
to lose an hour.  
or  
to select Summer Time to gain an hour or Winter time  
2
Press Set.  
3
4
Press 1 to change to Winter Time or Summer Time ––OR–– Press 2  
to exit without changing.  
Setting the SpeakerVolume  
You can set the volume of the MFC speaker.  
Press Menu, 1, 1, 5.  
1
2
Press  
or  
to select your volume setting (OFF, LOW, MED, or  
HIGH).  
Press Set when the screen displays your selection.  
Press Stop to exit.  
3
4
Setting the RingVolume  
You can select how loud, or if, the MFC rings.  
Press Menu, 1, 1, 6.  
1
2
3
4
Press  
or  
to select OFF, LOW, MED, or HIGH.  
Press Set when the screen displays your selection.  
Press Stop to exit.  
Memory Storage  
In the event of a power failure, all settings in the INITIAL SETUP,  
SETUP RECEIVE, SET QUICK-DIAL, and REMOTE FAX OPT,  
plus the COVERPG SETUP, COVERPAGE NOTE (from SETUP  
SEND) and JOURNAL PERIOD (from PRINT REPORT) functions  
are stored permanently. You may have to reset the date and time.  
45  
C H A P T E R S I X  
Setup  
Send  
6
BeforeYou Begin  
You can send a fax from the ADF (Automatic Document Feeder) or from  
the scanner glass.  
Sending Faxes Using Multiple Settings  
When you send a fax you can choose any combination of the available  
settings: add a cover page and select a comment; set the contrast or  
resolution; send using overseas mode, or delayed transmission, polling  
transmission or real time transmission. After each function is accepted,  
the display will ask if you want to enter other settings:  
ACCEPTED  
NEXT  
1.YES 2.NO  
Press 1 if you want to select additional settings. The display returns to  
the SETUP SEND menu ––OR–– Press 2 if you are finished choosing  
settings, and go to the next step.  
C H A P T E R S I X  
46  
Faxing from the Document Feeder  
ADF (Automatic Document Feeder)  
The automatic document feeder (ADF) can hold up to 50 pages, feeding  
each one individually through the MFC. Use standard (75 g/m2) paper  
when using the ADF. Always fan the pages well before placing them in  
the feeder.  
■ DO NOT use curled, wrinkled, folded, or ripped paper, or paper with  
staples, paper clips, paste or tape attached. DO NOT use cardboard,  
newspaper, or fabric. (To fax this kind of document, see Scan Fax.)  
■ Make sure documents written with ink are completely dry.  
■ Documents to be faxed must be from 14.7 to 21.6 cm wide, and from  
12.7 to 35.6 cm long.  
■ Insert documents face up, top edge first.  
■ Adjust the paper guides to fit the width of your document.  
■ Stagger the pages. Then place them in the ADF, until you feel the  
first page lightly touch the feed roller.  
■ Pull up the document stopper.  
Document  
is Face Up  
S E T U P S E N D  
47  
Faxing from the Scanner Glass  
Scan Fax  
You can fax pages from a book using the scanner glass. Documents are  
sent from memory; they can be letter or A4 size (21.6 cm to 29.7 cm). To  
use the scanner glass, the ADF must be empty.  
Document is  
Face Down  
Lift the document cover.  
1
Using the document guidelines on the left, center the document face  
down on the scanner glass.  
2
Close the document cover.  
3
If the document is a book or is thick, do not slam the cover or press on it.  
Dial the fax number, then press Start. The MFC starts scanning the  
first page.  
4
To send a single page, go to Step 7 ––OR–– To send multiple pages,  
go to Step 6.  
5
MEMORY #01 100%  
SET:NEXT PAGE  
START:TO DIAL  
Place the next page on the scanner glass and press Set. The MFC  
starts scanning. (Repeat Step 6 for each additional page.)  
6
Press Start to begin dialling.  
7
C H A P T E R S I X  
48  
Press Stop to cancel. If the document was scanned into memory, press 1  
to CLEAR it ––OR–– 2 to QUIT.  
If memory is full, and you are faxing a single page, it will be sent in real  
time.  
You cannot use Scan Fax when the MFC is sending, receiving or printing  
a fax.  
Resolution  
You can use the Resolution key before you send the fax. Press  
Resolution continuously until you see the LEDs change.  
See  
“Multiple  
Resolution  
Transmission”  
in this  
chapter  
Standard ––– Suitable for most typed documents. (Fine and S.Fine  
lights are OFF)  
Fine ––––––– Good for small print; transmits a little slower than  
Standard resolution. (Only the Fine light is ON)  
Super Fine –– Good for very small print or artwork; transmits slower  
than Fine resolution. (Only the S.Fine light is ON)  
Photo –––––– Use when document has varying shades of grey; slow  
transmission time. (Both Fine and S.Fine lights are ON)  
Contrast  
If your document is very light or very dark, you might want to set the  
contrast accordingly. Use LIGHT to send a light document. Use DARK  
to send a dark document.  
Insert the document, face up, in the feeder, or on the scanner glass.  
1
2
3
4
5
Press Menu, 1, 3, 3.  
Use  
or  
to select AUTO, LIGHT, or DARK.  
When the screen displays your selection, press Set.  
Press 2 if you are finished choosing settings, and go to Step 6 ––  
OR–– Press 1 if you want to select additional settings. The display  
returns to the SETUP SEND menu.  
Enter a fax number and press Start to send a fax.  
6
S E T U P S E N D  
49  
Automatic Transmission  
This is the easiest way to send a fax.  
Insert the document in the feeder or on the scanner glass.  
1
2
Enter the fax number using One Touch, Speed Dial, Tel-index or the  
dial pad.  
Press Start.  
3
Dual Access  
If the document feeder is empty, you can place a document in the feeder,  
set temporary settings, dial a number, and begin scanning the fax into  
memory, even when the MFC is receiving a fax, sending a fax, or  
printing a fax from memory. The screen displays the new job number and  
how much memory is available.  
You cannot use Scan Fax when the MFC is sending, receiving or printing  
a fax.  
If you get a MEMORY FULL message while scanning the first page of  
a fax, press Stop to cancel a scan. If you get a MEMORY FULL  
message while scanning in a subsequent page, you’ll have the option to  
press Start to transmit the pages scanned so far, or to press Stop to  
cancel the operation.  
The number of documents you can scan into memory varies with the data  
they contain.  
RealTimeTransmission  
When memory is full, the MFC cannot continue scanning documents into  
memory before sending. However, you can turn on REAL TIME TX.  
Insert the document in the feeder or on the scanner glass.  
Press Menu, 1, 3, 8.  
1
2
8.REAL TIME TX  
Press Set.  
3
4
To change the default setting, press  
and go to Step 7. ––OR–– For the next fax transmission only, press  
or  
to select ON (or OFF)  
or  
to select NEXT FAX ONLY.  
REAL TIME TX:ON  
Press Set.  
5
6
For the next fax only, press  
or  
to select ON (or OFF).  
C H A P T E R S I X  
50  
Press Set.  
7
8
Press 1 if you want to select additional settings. The display returns  
to the SETUP SEND menu. ––OR–– Press 2 if you have finished  
choosing settings and go to Step 9.  
Enter the fax number and press Start.  
9
Basic Sending Operations  
Composing an Electronic Cover Page  
The cover page is sent to the receiving party’s machine. Your cover page  
includes the name stored in the One Touch or Speed Dial memory, if you  
have used this feature to start the call.  
See  
“Storing  
Numbers for  
Easy  
Dialling”  
chap. 8  
The cover page indicates the fax is from your Station ID, and the number  
of pages you’re sending. If you have COVERPG SETUP set to ON  
(Function menu 1-3-1), the number of pages remains blank.  
You can select a comment to include on your cover page, or you can  
select 1. NOTE OFF if you do not wish to include a comment.  
See  
“Setting the  
Station ID”  
chap. 5  
1.NOTE OFF  
2.PLEASE CALL  
3.URGENT  
4.CONFIDENTIAL  
As well as using one of the comments above, you can also enter up to  
two customized messages, each 27 characters long. Use the chart of  
“Entering Text” in chap. 5 to help enter characters.  
Most of the SETUP SEND functions are temporary settings that allow  
you to make adjustments for each document you send. However, so you  
can set up your cover page and cover page comments in advance, the  
Cover Page Setup and Cover Page Message functions will change their  
default settings.  
S E T U P S E N D  
51  
Cover Page for Next Fax Only  
Make sure Station ID is set up (chap. 5). This feature does not work  
without the Station ID.  
You can set the MFC to send a cover page with a particular document.  
This cover page will include the number of pages in your document.  
Insert the document in the feeder or on the scanner glass.  
1
Press Menu, 1, 3, 1.  
2
Press Set when the screen displays NEXT FAX ONLY.  
3
Press  
or  
Press Set.  
Press or  
to select ON (or OFF).  
4
5
6
7
8
to view the comment selections.  
Press Set when the screen displays your selection.  
Enter two digits to indicate the number of pages you are sending.  
(Enter 00 to leave the number of pages blank.) If you make a  
mistake, press  
to back up and re-enter the number of pages.  
Press Set.  
9
Press 1 if you want to select additional settings. The display returns  
to the SETUP SEND menu ––OR–– Press 2 if you are finished  
choosing settings, and go to Step 11.  
10  
Enter the fax number.  
11  
12  
Press Start.  
Always Send Cover Page  
Make sure Station ID is set up (chap. 5). This feature does not work  
without the Station ID.  
You can set the MFC to send a cover page whenever you send a fax. The  
number of pages in your fax is not included when you use this setting.  
Press Menu, 1, 3, 1.  
1
2
Press  
or  
to select.  
COVERPAGE:OFF  
COVERPAGE:ON  
Press Set when the screen displays COVERPAGE:ON. (If you  
select ON, a cover page is always sent when you send a fax.)  
3
C H A P T E R S I X  
52  
If you selected ON, the screen displays the cover page comment  
4
options. Press  
or  
to view comment selections.  
Press Set when the screen displays your selection.  
5
6
Press 1 if you want to select additional settings. The display returns  
to the SETUP SEND menu ––OR–– Press 2 to exit if you are  
finished choosing settings.  
Using a Printed Cover Page  
If you prefer using a printed cover page that you can write on, you can  
print the sample page and attach it to your fax.  
Press Menu, 1, 3, 1.  
1
2
3
4
Press  
or  
to select PRINT SAMPLE.  
Press Set when the screen displays your selection.  
Press Start. Your MFC prints a copy of your cover page.  
=== COVER PAGE ===  
TO:  
FROM:  
FAX:  
TEL:  
PAGE[S] TO FOLLOW  
COMMENT:  
Cover Page Message  
You can set up two custom comments.  
ComposingYour Own Comments  
Press Menu, 1, 3, 2. The screen displays  
1
2.COVERPAGE NOTE  
Use  
comment.  
or  
to choose position 5 or 6 for your customized  
2
Press Set.  
3
4
5
6
See  
“Entering  
Text”  
Use the dial pad to enter your customized comment.  
Press Set.  
chap. 5  
Press 1 if you want to select additional settings. The display returns  
to the SETUP SEND menu ––OR–– Press 2 to exit.  
S E T U P S E N D  
53  
Advanced Sending Operations  
Overseas Mode  
Sometimes, when sending a fax to overseas numbers, problems can be  
experienced. This mode makes the MFC work better for such calls.  
After you send a fax using this feature, the feature turns itself off.  
Insert the documents in the feeder or on the scanner glass.  
1
Press Menu, 1, 3, 5.  
2
5.OVERSEAS MODE  
Press  
or  
to select ON (or OFF).  
3
4
5
Press Set when the screen displays your selection.  
Press 1 if you want to select additional settings. The display returns  
to the SETUP SEND menu ––OR–– Press 2 if you are finished  
choosing settings and go to Step 6.  
Enter the fax number you’re calling.  
6
7
Press Start.  
DelayedTransmission (Timer)  
You can use this function to send a fax up to 24 hours later.  
Insert the document in the feeder or on the scanner glass.  
Press Menu, 1, 3, 6.  
2
Enter the time you want the fax to be sent, in 24-hour format (for  
example, enter 19:45 for 7:45 PM).  
3
Press Set. MFC will start scanning documents.  
4
Press 1 if you want to select additional settings. The display returns  
5
to the SETUP SEND menu ––OR–– Press 2 if you are finished  
choosing settings and go to Step 6. The screen prompts you to enter  
the fax number.  
ENTER FAX NO.  
ONLINE  
THEN PRESS START  
ONLINE  
Enter the fax number, and press Start. The MFC will wait until the  
time you have entered to send the fax.  
6
C H A P T E R S I X  
54  
Multiple Resolution Transmission  
Use this feature to select separate resolution settings for each page of the  
fax you’re sending. This could be useful if you’re sending a fax with  
photos and letters, or some pages with small print and others with normal  
print. Resolution settings return to STANDARD after the fax is sent.  
Insert documents in the feeder or on the scanner glass, then press  
Menu, 1, 3, 4.  
1
Use  
or  
to select resolution for page 1, then press Set.  
2
3
Repeat Step 2 for subsequent pages. Press Stop when you’re  
finished.  
Press 1 if you want to select additional settings. The display returns  
to the SETUP SEND menu ––OR–– Press 2 if you are finished have  
chosen your settings, and go to Step 5.  
4
Enter the fax number you’re calling, and press Start.  
5
If you want to copy a document using multiple resolutions, press Mono  
Copy and Colour Copy in Step 5.  
Setup for PollingTransmit  
Polling Transmit is when you set up your MFC to wait with a document  
so another fax machine can retrieve it.  
Place document to be retrieved in the feeder or on the scanner glass.  
1
Press Menu, 1, 3, 7.  
2
The screen displays  
3
POLLING:STANDARD  
SELECT { } & SET  
Press  
or  
to choose STANDARD.  
4
5
6
Press Set. MFC will start scanning documents.  
Press 1 if you want to select additional settings. The display returns  
to the SETUP SEND menu ––OR–– Press 2 if you have chosen your  
setting and go to Step 7.  
Press Start.  
7
S E T U P S E N D  
55  
Setup for PollingTransmit with Secure Code  
When you set POLLING:SECURE to on, anyone who polls your MFC  
must enter the polling ID number.  
Place document in the feeder or on the scanner glass.  
Press Menu, 1, 3, 7.  
1
2
3
The screen displays  
POLLING:STANDARD  
SELECT { } & SET  
Press  
or  
to choose SECURE, and press Set.  
4
5
Enter a four-digit number, and press Set. MFC will start scanning  
the documents.  
Press 1 if you want to select additional settings. The display returns  
to the SETUP SEND menu ––OR–– Press 2 if you are finished  
choosing settings and go to Step 7.  
6
Press Start.  
7
You can use Secure Polling only with another Brother fax machine.  
Cancelling a JobWhile Scanning the  
Document  
You can cancel a job while you are scanning it into memory by pressing  
Stop.  
Checking Job Status  
You can check which jobs are in memory waiting to be sent. Press  
Menu, 1, 4 to check it. While the MFC is sending or receiving a fax,  
press Stop. The screen display job numbers. Press  
or  
to see them.  
C H A P T E R S I X  
56  
Cancelling a Scheduled Job in Memory  
You can cancel tasks you’ve scheduled, such as Delayed Fax, Delayed  
Polling Receive or Polling Transmit.  
If the MFC is idle,  
Press Menu, 1, 4.  
1
Any waiting jobs appear on the display. If nothing is waiting, the  
screen displays NO JOB WAITING.  
4.REMAINING JOBS  
If you have more than two jobs waiting, use  
job you want to cancel. Press Set when the screen displays your  
or  
to select the  
2
selection.  
—OR—  
If you have only one job waiting, go to Step 3.  
Press 1 to cancel —OR— Press 2 to exit without cancelling.  
To cancel another job, return to Step 2.  
3
4
Press Stop to exit.  
If the MFC is busy, press Stop, then follow Steps 2 through 4 to cancel a  
job.  
You can check which jobs are remaining in memory by following Steps 1  
and 2 above.  
57  
C H A P T E R S E V E N  
Setup  
Receive  
7
Basic Receiving Operations  
Mode  
How it works  
When to use it  
MANUAL  
You control the phone line Use this mode when you  
and must answer every  
call yourself by using  
external phone.  
are using a computer  
modem on the same line  
or if you receive very  
few fax messages.  
FAX  
The MFC automatically  
answers every call as a  
fax.  
For dedicated fax line.  
You cannot receive a  
voice call but you can  
call out from an  
external or extension  
telephone.  
EXT.TEL/TAD If you connect an external Use this mode if you  
telephone to your MFC,  
you control the phone line  
and must answer every  
call yourself.  
receive very few faxes.  
If an external TAD  
(telephone answering  
device) is connected to  
your MFC, the TAD  
automatically answers  
every call. Voice messages  
are Stored in external  
TAD. Fax messages are  
printed.  
Use this mode if you  
have an answering  
machine on your phone  
line.  
C H A P T E R S E V E N  
58  
Setting or Changing the Answer Mode  
Press Menu, 1, 2, 1.  
1
1.ANSWER MODE  
Press  
and press Set.  
or  
to select MANUAL, EXT . TEL/TAD, FAX mode  
2
FAX  
MANUAL  
EXT.TEL/TAD  
Press Stop to exit.  
3
See  
“Operation  
from an  
Setting the Ring Delay  
The Ring Delay setting determines the number of times the MFC rings  
External or  
Extension  
Telephone”  
in this  
before it answers in FAX mode.  
Press Menu, 1, 2, 2.  
1
2
Press  
or  
to select how many times the line rings before the  
chapter  
MFC answers (01-04 for UK or 02-04 for IRE).  
Press Set when the screen displays your selection.  
Press Stop to exit.  
3
4
Fax Detect (with an ExternalTelephone)  
See  
“Operation  
from an  
When you use this feature, you don’t have to press Start when you  
answer a fax call and hear calling beeps. Just hold the handset and wait  
for several seconds. When you see RECEIVING on the fax screen or  
when you hear “chirps” through the handset of an extension phone  
connected to another wall socket, just replace the handset, and your  
machine does the rest. Selecting ON allows the machine to receive fax  
calls automatically, even if you lift the handset of an extension or  
external phone. Selecting OFF means you’ll have to activate the machine  
yourself, or by pressing 5 1 if you are not at your machine.  
External or  
Extension  
Telephone”  
in this  
chapter  
Press Menu, 1, 2, 3.  
1
2
3
Use  
or  
to select ON or OFF and press Set.  
Press Stop to exit.  
S E T U P R E C E I V E  
59  
If you’ve set the feature to ON, but your MFC doesn’t automatically  
connect a fax call when you lift an external or extension phone handset,  
press 5 1.  
Printing a Reduced Incoming Document  
You can always reduce the size of an incoming fax to a fixed percentage  
with your MFC. If you choose AUTO, the MFC chooses the level of  
reduction for you regardless of the original size of the incoming  
document.  
Press Menu, 1, 2, 5. The screen displays  
1
5.REDUCTION  
Use  
or  
to select the reduction ratio you want—AUTO, 100%,  
2
88%, 83% or 70%. Choose 100% if you don’t want a reduction.  
Press Set when the screen displays your selection.  
Press Stop to exit.  
3
4
If you receive faxes that are split on two pages, change the reduction to  
AUTO ––OR–– choose a lower reduction percentage.  
NOTE: ■ When you use Auto Reduction to reduce incoming  
documents to fit on one page of recording paper, you can do  
so only as long as the original document is not longer than  
35 cm. If the original is longer than 35 cm, the data will not  
be reduced and will carry over to print on a second page.  
■ When you use Auto Reduction and you receive an incoming  
document that is smaller than your recording paper, no  
reduction will take place, and you will get the same size  
recorded as the original.  
Reception into Memory  
As soon as the paper cassette becomes empty during fax reception, the  
screen will display CHECK PAPER; please put some paper in the paper  
cassette (see chap. 2).  
If the MEMORY RECEPTION function is ON at this time…  
The current fax reception will continue, with the remaining page(s) being  
stored in memory, subject to available memory. Subsequent incoming  
faxes will also be stored into memory until the memory is full, following  
which no further incoming fax calls will be automatically answered; all  
data will be printed as soon as fresh paper is put in the paper cassette.  
C H A P T E R S E V E N  
60  
If the MEMORY RECEPTION function is OFF at this time…  
The current fax reception will continue, with the remaining page(s) being  
stored in memory, subject to available memory. Subsequent incoming fax  
calls will not be automatically answered until fresh paper is put in the  
paper cassette. The last fax received will be printed as soon as fresh  
paper is put in the cassette.  
Press Menu, 1, 2, 6. The screen displays  
1
6.MEM.RECEIVE  
Use  
or  
to select ON or OFF.  
2
3
4
Press Set when the screen displays your selection.  
Press Stop to exit.  
Advanced Receiving Operations  
Operation from an External or Extension  
Telephone  
If you answer a fax call on an external or extension phone, you can make  
your MFC take over by using the Activation Code. When you press the  
Activation Code 5 1, the MFC starts to receive a fax.  
See  
“Outgoing  
Message  
(OGM) of  
External  
TAD”  
If you answer a call at an extension or an external phone, and no one is  
on the line, assume you’re receiving a fax. At an extension phone, press  
5 1, wait for fax receiving tones (chirps), then hang up. At an external  
phone, press 5 1 and wait for the phone to be disconnected (the screen  
displays RECEIVING) before you hang up. (Your caller will have to  
press Start to send the fax.)  
chap. 2  
If you accidentally pick up an extension phone when a fax message is  
being received, you may disrupt the transmission or render some portions  
unreadable.  
The Remote Activation Code also can be used by your callers. When you  
are using a external TAD, your outgoing message (OGM) should end  
with the statement “to send a fax, press 5 1”.  
S E T U P R E C E I V E  
61  
Changing Remote Codes  
Remote Codes might not work with some telephone systems. The preset  
Activation Code is 5 1.  
If you are always disconnected when accessing your external TAD  
remotely, try changing the Activation Code from 5 1 to # # #.  
To change Remote Codes  
Press Menu, 1, 2, 4.  
1
2
Press  
or  
to select ON (or OFF).  
REMOTE ACT.:ON  
Press Set when the screen displays the setting you want.  
Enter a new Remote Activation Code, then press Set.  
3
4
ACT.CODE:*51  
Press Stop to exit.  
5
Printing a Fax from Memory  
See  
“Setting Fax  
Storage”  
If you have fax storage ON for remote retrieval, you can still print a fax  
from the machine’s memory when you are at your machine:  
Press Menu, 1, 7, 4.  
1
2
3
chap. 9  
Press Start.  
After all the data saved in the memory is printed out. Press Stop.  
C H A P T E R S E V E N  
62  
BT Call Sign (For U.K. Only)  
This machine feature lets you use the BT Call Sign subscriber service  
which allows you to have at least two separate telephone numbers on one  
phone line. Each phone number has its own distinctive ringing pattern, so  
you know which phone number is ringing. This is one way you can have  
a separate phone number for your machine.  
Your machine has a BT Call Sign compatible distinctive ringing  
function, allowing you to dedicate a second phone number (on the same  
phone line) just for receiving faxes.  
You can switch it off temporarily, then turn it back on. When you get a  
new fax number, make sure you reset this function.  
■ To have your external TAD answer only the main number, the  
machine must be in Manual Mode.  
■ In FAX mode, the machine will answer all numbers on the phone  
line.  
Set the BT Call Sign  
Set the machine to MANUAL mode.  
1
2
Press Menu, 1, 0, 1. The screen displays the current setting of this  
feature.  
Press  
or  
Press Set.  
Press Stop to exit.  
to select ON (or OFF).  
3
4
5
S E T U P R E C E I V E  
63  
Polling  
Polling is the process of retrieving faxes from another machine. You can  
use your MFC to “poll” other machines, or you can have someone poll  
your MFC.  
All parties involved in polling need to set up their machines to  
accommodate polling. When someone polls your MFC to receive a fax,  
they pay for the call; if you poll someone’s fax machine to receive a fax,  
you pay for the call. (See “Setup for Polling Transmit” in chap. 6.)  
Some machines do not respond to the polling function.  
Secure Polling  
Secure Polling is a way to keep your documents and others’ from falling  
into the wrong hands while the MFC are set up for polling. You can use  
Secure Polling only with another Brother fax machine. Your four-digit ID  
number must be entered on the fax machine that polls for your  
documents.  
Setup for Polling Receive  
Polling Receive is when you call another fax machine to receive a fax  
from it.  
Press Menu, 1, 2, 7. The screen displays  
1
POLLING:STANDARD  
SELECT { } & SET  
Press  
or  
to choose STANDARD.  
2
3
Press Set.  
The screen prompts you to enter the fax number you want to poll,  
and then to press Start.  
ENTER FAX NO.  
ONLINE  
THEN PRESS START  
ONLINE  
Enter the fax number you are polling.  
4
5
Press Start. The screen displays DIALLING.  
C H A P T E R S E V E N  
64  
Setup for Polling Receive with Secure Code  
You need to make sure you are using the same ID number as the other  
party.  
Press Menu, 1, 2, 7. The screen displays  
1
POLLING:STANDARD  
SELECT { } & SET  
Press  
or  
to choose SECURE.  
2
3
4
Press Set.  
Enter a four-digit number.  
This is the same as the security code of the fax machine you are  
polling.  
Press Set.  
5
The screen prompts you to enter the fax number you want to poll,  
and then to press Start.  
ENTER FAX NO.  
THEN PRESS START  
Press Start.  
6
Setup Delayed Polling Receive  
You can set your MFC to begin Polling Receive at a later time.  
Press Menu, 1, 2, 7. The screen displays  
1
POLLING:STANDARD  
SELECT { } & SET  
Press  
or  
to choose TIMER.  
2
3
4
Press Set.  
The screen prompts you to enter the time you want to begin polling.  
SET TIME=21:45  
S E T U P R E C E I V E  
65  
Enter the time (in 24-hour format) you want to begin polling. For  
example, enter 21:45 for 9:45 PM.  
5
6
Press Set. The screen prompts you to enter the fax number you are  
polling.  
ENTER FAX NO.  
ONLINE  
THEN PRESS START  
ONLINE  
Enter the fax number (you can use One Touch or Speed Dial, or dial  
manually).  
7
8
Press Start. The MFC makes the polling call at the time you entered.  
You can set up only one Delayed Polling.  
Sequential Polling  
Your MFC can request documents from several fax units in a single  
operation. You just specify several destinations in Step 5. Afterwards, a  
Sequential Polling Report will be printed.  
Press Menu, 1, 2, 7. The screen displays  
1
POLLING:STANDARD  
Press  
or  
to choose STANDARD, SECURE or TIMER.  
2
3
4
Press Set when the screen displays the setting you want.  
If you selected STANDARD, the screen prompts you to enter the fax  
number you want to poll, and then to press Start.  
ENTER FAX NO.  
ONLINE  
THEN PRESS START  
ONLINE  
•
•
If you selected SECURE, enter a four-digit number and press  
Set.  
If you selected TIMER, enter the time (in 24-hour format) you  
want to begin polling and press Set.  
Specify the destination fax machines, which you wish to poll by  
using One Touch, Speed Dial, a Group, Tel-Index or the dial pad.  
You must press Broadcast between each location.  
5
C H A P T E R S E V E N  
66  
Press Start.  
6
ACCEPTED  
Your MFC polls each number or group number in turn for a  
document.  
DIALLING  
Setting PC Interface Mode  
If you connect your MFC to your PC, you can receive faxes into your  
PC. After completing all setup for Multi-Function Link Unimessage Pro  
for Fax, you can select PC Interface Mode (ON/OFF) for routing  
incoming faxes.  
Press Menu, 1, 2, 8.  
1
8.PC INTERFACE  
Press  
or to select ON or OFF.  
2
3
4
Press Set when the screen displays your selection.  
Press Stop to exit.  
67  
C H A P T E R E I G H T  
Quick-Dial  
Numbers and  
8
Dialling Options  
Storing Numbers for Easy Dialling  
You can set up your MFC to do three types of easy dialling: One Touch,  
Speed Dial and Groups for Broadcasting of faxes.  
Storing OneTouch Dial Numbers  
See  
“One Touch  
Dialling”  
in this  
You can store 16 fax/phone numbers that you can dial by pressing one  
key. You can also store names with these numbers. Even if you lose  
electrical power, numbers stored in memory will not be lost. When you  
press a One Touch key, the screen displays the name or number as the  
call is dialled.  
chapter  
One Touch Dial keys are not the dial pad keys. They are the 8 keys  
(numbers 1-16) located to the left side of the dial pad. One Touch Dial  
Numbers 9-16 are accessed by holding down Shift while you press the  
appropriate One Touch key.  
Press Menu, 1, 5, 1.  
1
Press the One Touch Dial key where you want to store a number. The  
screen displays the location you selected.  
2
Enter a number (up to 20 digits).  
3
4
Press Set. The screen prompts you to enter a name for this number.  
NAME:  
Use the dial pad to enter the name (up to 15 characters). You can use  
the chart of Entering Text in chap. 5 to help you enter letters —  
OR— Go to Step 6 to store the number without a name.  
5
C H A P T E R E I G H T  
68  
Press Set. The screen prompts you to select the type of number this  
6
is. Use  
or  
to select the type you want.  
FAX  
a fax number  
TEL  
F/T  
a telephone (voice) number  
both a fax and telephone (voice) number  
Press Set.  
7
8
Return to Step 2 to store another One Touch Dial number —OR—  
Press Stop to exit.  
When you dial a One Touch Dial number, the screen displays the name  
you have stored, or, if you have not stored a name, the number you have  
stored.  
Storing Speed Dial Numbers  
You can store Speed Dial numbers, which you dial by pressing only three  
keys. There are 100 Speed Dial locations. Even if you lose electrical  
power, numbers stored in memory will not be lost.  
See  
“Speed  
Dialling” in  
this chapter  
Press Menu, 1, 5, 2. The screen prompts you to enter a location.  
1
SPEED-DIAL? #  
Use the dial pad to enter a two-digit location (00–99).  
2
3
Press Set. The screen displays your entry, then prompts you to enter  
the number you’re storing.  
#05:  
ENTER & SET  
Enter the number (up to 20 digits).  
4
5
Press Set. The screen now prompts you to store a name with this  
number.  
NAME:  
Use the dial pad to enter the name (up to 15 characters). You can use  
the chart of “Entering Text” in chap. 5 to help you enter letters ––  
OR–– Go to Step 8 to store the number without a name.  
6
7
Press Set.  
Q U I C K - D I A L N U M B E R S A N D D I A L L I N G O P T I O N S  
69  
The screen prompts you to select the type of number this is. Use  
8
or  
to select the type you want.  
FAX  
a fax number  
TEL  
F/T  
a telephone (voice) number  
both a fax and telephone number  
Press Set.  
9
Return to Step 2 to store another Speed Dial number ––OR–– Press  
Stop to exit.  
10  
Changing OneTouch and Speed Dial  
Numbers  
If you try to store a One Touch or Speed Dial number in a location where  
a number is already stored, the screen displays the current name stored  
there, then prompts you to either change it or exit.  
1.CHANGE 2.QUIT  
Press 1 to change the number stored, or press 2 to exit without  
making a change.  
1
2
Enter a new number.  
■ If you want to erase the number, press Clear when the cursor is  
to the far left of the digits.  
■ If you want to change a digit, use  
or  
to position the cursor  
under the digit you want to change, then enter it.  
Follow the directions in Storing One Touch Dial or Speed Dial  
Numbers.  
3
Setting Groups for Broadcasting  
See  
“Storing  
One Touch  
Dial  
Numbers”  
and  
Groups allow you to send the same fax message to many fax numbers by  
pressing only one One Touch Dial key (This is called Broadcasting.).  
First, you’ll need to store each fax number as a One Touch or Speed Dial  
number. Then, you can combine them into a Group. Each Group uses up  
a One Touch Dial key. Finally, you can have up to 6 small Groups, or  
you can assign up to 115 numbers to one large Group.  
“Storing  
Speed Dial  
Numbers”  
in this  
chapter  
C H A P T E R E I G H T  
70  
Press Menu, 1, 5, 3. The screen displays  
1
2
SELECT ONE-TOUCH  
Select a One Touch Dial key where you wish to store the number.  
(For example, press One Touch Dial key 02 to use as a Group.)  
SETUP GROUP:GO  
ENTER & SET  
Use the dial pad to enter the Group Number (for example, press 1 for  
Group 1).  
3
4
Press Set. To include One Touch or Speed Dial numbers in the  
Group, enter them as if you were dialling. For example, for One  
Touch Dial key 05, press One Touch Dial key 05. For Speed Dial  
location 09, press Speed Dial, then press 0, 9 on the dial pad. The  
LCD shows 05, #09.  
G01:*05#09_  
Press Set. The screen prompts you to enter a name.  
5
6
NAME:  
ENTER & SET  
Use the dial pad and the chart of “Entering Text” in chap. 5 to enter a  
name for the group (for example, NEW CLIENTS).  
Press Set.  
7
8
Press Stop to exit.  
You can print a list of all One Touch and Speed Dial numbers. Group  
numbers will be marked in the column of “GROUP”. See chap. 10,  
“Printing Reports”.  
Q U I C K - D I A L N U M B E R S A N D D I A L L I N G O P T I O N S  
71  
Dialling Options  
When you dial an auto dial number, the screen displays the name you’ve  
stored, or, if you haven’t stored a name, the fax number you’ve stored.  
Searching theTelephone Index  
You can search for names you have stored in One Touch and Speed Dial  
memories. Names are stored alphabetically.  
Insert the document(s) in the feeder, or on the scanner glass.  
1
2
Press Tel-Index, then enter the first letter of the name you’re looking  
for.  
Press  
or  
to search the memory.  
3
4
When the screen displays the name you want to call, press Start to  
begin dialling.  
OneTouch Dialling  
Insert the document(s) in the feeder, or on the scanner glass.  
1
Press the One Touch key of the location you want to call.  
2
Press Start.  
3
If you try to use a One Touch or Speed Dial location with no number  
stored in it, you hear a warning sound, and screen displays NOT  
ASSIGNED. The display returns to normal after 2 seconds.  
Speed Dialling  
Insert the document(s) in the feeder, or on the scanner glass.  
1
Press Speed Dial, then press the two-digit Speed Dial number.  
2
Press Start.  
3
Pause  
Press Redial/Pause to insert a pause between digits to be dialled.  
If your MFC is connected to a PABX, you may need to insert an  
additional number prefix (e.g. “9”) and a “pause” before each fax or  
telephone number to gain access to the outside line. When you press  
Redial/Pause, a dash “-” will appear on the display. By storing a pause,  
you can create a delay of 3.5 seconds.  
C H A P T E R E I G H T  
72  
Fax Redial  
If you’re sending a fax manually and the line is busy, you can retry the  
number by pressing Redial/Pause.  
Press Redial/Pause.  
Press Start.  
1
2
If you’re sending a fax automatically (Using the ADF) and the line is  
busy, the machine will redial automatically up to 4 times at 2 minute  
intervals.  
Chain Dialling  
You can store very long dialling sequences by dividing them and setting  
them up as One Touch and Speed Dial numbers. Then while dialling, you  
can combine two or more One Touch and/or Speed Dial numbers and  
even include manual dialling using the dial pad. You can use these  
numbers in any combination. The combined number will be dialled, in  
the order you entered it, as soon as you press Start.  
For example:  
You store “555” on One Touch Dial key 01 and “7000” on One Touch  
Dial key 02. If you press One Touch 01, 02 and Start, you can dial  
“555 7000”. To temporarily change a number, you can substitute part of  
the number with manual dialling using the dial pad. So, if you press One  
Touch 01 and press 7001 using the dial pad, you can dial “555 7001”.  
Using access codes is easy. Sometimes you may want to choose from the  
among several long distance carriers when you make a call; rates may  
vary depending upon the time and destination. To take advantage of low  
rates, you can store the access codes or long-distance carriers as One  
Touch and Speed Dial numbers.  
Broadcasting  
Broadcasting is automatically sending the same fax message to multiple  
fax numbers. Using the Broadcast key, you can include up to 16 One  
Touch locations, up to 100 Speed Dial locations, and up to 50 manually  
dialled numbers (maximum of 166 locations if you did not use up any  
locations for Groups, access codes or credit card numbers). However,  
available memory will vary with the types of jobs in memory and  
numbers of locations used for broadcasting. If you broadcast to more  
than the maximum locations available, you will not be able to setup  
transmissions using dual access and the timer.  
Q U I C K - D I A L N U M B E R S A N D D I A L L I N G O P T I O N S  
73  
The easiest way to broadcast is to first combine frequently used One  
Touch and Speed Dial numbers as a Group, which uses up a One Touch  
Key. (Remember, you can have up to six Groups and Quick-Dial  
numbers can be included in more than one Group). Then by pressing  
Broadcast between each location, you can include One Touch, Speed  
Dial, Groups, and manual dialling (using the dial pad) in the same  
broadcast. Use the Tel-index to help you choose the numbers easily.  
After the broadcast is completed, a Broadcast Report will be printed  
automatically to let you know the results.  
Insert the document into the feeder or on the scanner glass.  
1
2
See  
“Setting  
Enter a number using One Touch, Speed Dial, Group number, Tel-  
index or the dial pad.  
Groups for  
Broadcasting”  
in this  
Example: Group number  
Press Broadcast. You will be prompted to press the next number.  
3
4
chapter  
Enter the next number.  
Example: Speed Dial  
Press Broadcast.  
5
6
Enter the next fax number.  
Example: Manual dialling, using the dial pad.  
Press Start.  
7
Your MFC will read the documents into memory and then start sending  
faxes to all the numbers you entered.  
■ To stop the broadcasting in progress, press Stop. The display asks if  
you want to cancel all locations or just the location that is being sent  
to.  
■ Enter the long dialling sequence numbers as you normally would, but  
keep in mind that each key counts as one location, so the number of  
locations you can call becomes limited.  
■ If the line is busy or a connection could not be made while  
broadcasting, the MFC will redial the number automatically.  
■ If the memory is full, press Stop to abort the job or press Start to  
send the portion that is in the memory (if more than one page has  
been scanned).  
C H A P T E R E I G H T  
74  
75  
C H A P T E R N I N E  
Remote Fax  
Options  
9
Setting Fax Storage  
If you set Fax Storage to ON, you will be able to retrieve fax messages  
from another location, using Fax Forwarding or Remote Retrieval  
functions. The screen will indicate when you have a fax stored in  
memory.  
Press Menu, 1, 7, 2.  
The screen prompts you to choose a fax setting.  
1
FAX STORAGE:OFF  
SELECT { } & SET  
Press  
or  
to select ON (or OFF).  
2
3
4
Press Set when the screen displays your selection.  
Press Stop to exit.  
If there are faxes in memory when you turn the Fax Storage OFF, the  
screen prompts you to erase any faxes in memory.  
ERASE ALL DOC?  
1.YES 2.NO  
See  
“Printing a  
Fax from  
Memory”  
chap. 7  
If you press 1, all fax data is erased and Fax Storage is turned OFF. If the  
fax data in the memory has not been printed, it will be printed first and  
then erased. If you press 2, data is not erased, and Fax Storage remains  
ON.  
C H A P T E R N I N E  
76  
Fax Forwarding  
You cannot use Fax Forwarding when “Fax Storage” is set to OFF.  
Programming a Fax Forwarding Number  
See  
“Changing  
the Fax  
When Fax Forwarding is set to ON and your fax machine has finished  
receiving a fax in memory, it dials the fax number you’ve programmed,  
and forwards the fax message.  
Forwarding  
Number”  
in this  
Press Menu, 1, 7, 1.  
1
Press  
or  
to select ON (or OFF).  
2
chapter  
FAX FWD:ON  
Press Set. The screen prompts you to enter the number of the fax  
machine where faxes will be forwarded.  
3
FWD#:  
ENTER & SET  
Enter the forwarding number (up to 20 digits).  
Press Set.  
4
5
6
Press Stop to exit.  
You can also dial into your machine from a remote location to switch this  
feature on, or to change the number you want your faxes forwarding to.  
Changing the Remote Access Code  
Enter your Remote Access Code when the fax machine picks up your  
call, so you can access features remotely. The access code is preset to  
1 5 9 , but you can change this.  
Press Menu, 1, 7, 3.  
1
R E M O T E F A X O P T I O N S  
77  
Enter a three-digit number from 000 to 998. The cannot be  
changed. Do not use the same digits that appear in your Remote  
Activation Code.  
2
Press Set.  
3
4
Press Stop to exit.  
Remote Retrieval  
UsingYour Remote Access Code  
To listen to your voice messages, you can call from any touch tone  
phone. To receive faxes at your location, you must call from a fax  
machine using touch tone. For convenience, you can retrieve faxes from  
a touch tone phone by having them sent to a fax machine. For example,  
if your hotel room does not have a fax machine, you can enter the  
number of the fax machine at the hotel’s Front Desk.  
Dial your fax number from a touch tone phone.  
1
2
When your fax machine answers and beeps, immediately enter your  
Remote Access Code (The factory setting is 159 ).  
The fax machine signals the kinds of messages received:  
1 long beep––Fax message(s)  
3
No long beep––No messages  
The fax machine prompts you with two short beeps to enter a  
command. If you wait longer than 30 seconds to enter a command,  
the machine hangs up. If you enter an invalid command, the machine  
beeps three times.  
4
Press 9 0 to reset the machine when you finish.  
5
6
Hang up.  
If your fax machine is set to Manual Mode, you can access your machine  
remotely by phoning it and letting it ring for about 100 seconds. Your fax  
machine will answer the phone after about 100 seconds of ringing, and  
you then have 30 seconds to enter your Remote Access Code.  
Remote Commands  
Follow the commands below to access features remotely. When you call  
the fax machine and enter your Remote Access Code (The factory setting  
is 159 ), the system will signal you with two short beeps to enter a  
remote control command.  
C H A P T E R N I N E  
78  
Change Fax Forwarding Setting  
Press 9 5  
then to  
Turn Fax Forwarding OFF––Press 1.  
Turn Fax Forwarding ON––Press 2.  
Program Fax Forward Number––Press 4. Automatically, the machine  
will turn Fax Forwarding ON.  
Turn Fax Storage ON––Press 6.  
Turn Fax Storage OFF––Press 7. (This is only possible if there are no  
faxes stored in the memory, or if all faxes have been erased using  
Remote Control 9 6 3).  
Retrieve a Fax  
Press 9 6  
then to  
Print a Memory Status List––Press 1, then enter the number of remote  
fax machine and the # #, After the beep, hang up and wait.  
Retrieve all faxes––Press 2, then enter the number of remote fax  
machine and the # #, After the beep, hang up and wait.  
Erase all fax messages––Press 3. If the data stored in the memory has  
not been printed before, it will be printed first and then erased.  
Check the Receiving Status  
Press 9 7  
then for  
Fax messages––Press 1.  
1 long beep––Received messages.  
3 short beeps––No messages.  
Change Answer Mode  
Press 9 8  
then for  
EXT.TEL/TAD––Press 1.  
Fax––Press 2.  
Exit Remote Operation  
Press 9 0  
R E M O T E F A X O P T I O N S  
79  
Retrieving the Memory Status List  
You can retrieve the Memory Status List from a remote fax machine to  
see if you have any fax messages.  
Dial your fax machine’s number.  
1
2
When you hear the beep, immediately enter your Remote Access  
Code (The factory setting is 1 5 9 ).  
When you hear two short beeps, use the dial pad to press 9 6 1.  
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote  
fax machine where you want the Memory Status List forwarded, and  
then press # #.  
You cannot use and # as dial numbers. However, if you want to store a  
pause, press #.  
After you hear your fax machine beep, hang up and wait.  
5
Your fax machine calls the remote fax machine. Your fax machine  
then sends the Memory Status List to the fax machine that you are  
calling from.  
Retrieving Fax Messages  
Dial your fax machine’s number.  
1
2
When you hear the beep, immediately enter your Remote Access  
Code (The factory setting is 1 5 9 ).  
As soon as you hear two short beeps, use the dial pad to press 9 6 2.  
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote  
fax machine where you want your fax messages forwarded, and then  
press # #.  
You cannot use and # as dial numbers. However, if you want to store a  
pause, press #.  
After you hear your fax machine beep, hang up and wait.  
5
Your fax machine then calls the number of the remote machine that  
you have just entered, and that machine prints your fax messages.  
C H A P T E R N I N E  
80  
Changing the Fax Forwarding Number  
You can change the default setting of your fax forwarding number from a  
remote fax machine.  
Dial your fax machine’s number.  
1
2
When you hear the beep, immediately enter your Remote Access  
Code (The factory setting is 1 5 9 ).  
When you hear two short beeps, use the dial pad to press 9 5 4.  
3
4
Enter the new number of the remote fax machine (up to 20 digits)  
where you want your fax messages forwarded, and then press # #.  
You cannot use and # as dial numbers. However, if you want to store a  
pause, press #. Also, if your fax machine is connected to a PABX, you  
can press # first before the fax machine’s number. The # works as well as  
R key.  
To retrieve the Memory Status List, when you hear two short beeps,  
use the dial pad to press 9 6 1.  
5
Use the dial pad to enter the number of the remote fax machine (up  
to 20 digits), and then press # #.  
6
After you hear your fax machine beep, hang up and wait.  
7
Your fax machine calls the remote fax machine. Your fax machine  
then sends the Memory Status List showing the new forwarding  
number to the fax machine that you are calling from.  
Check the forwarding number.  
8
If the forwarding number is incorrect, return to Step 1 to reset it.  
81  
C H A P T E R T E N  
Printing  
Reports  
10  
MFC Settings and Journal  
You can print the following lists and reports:  
1.XMIT REPORT  
Choose if Transmission Verification  
Report is printed after all Faxes are  
sent.  
2.JOURNAL  
Journal lists information about the  
last 50 incoming and outgoing  
faxes. TX means Transmit; RX  
means Receive.  
3.QUICK-DIAL  
Lists names and numbers stored in  
One Touch and Speed Dial memory,  
in numerical order.  
4.TEL. INDEX  
Quick-Dial list (above),  
alphabetically.  
5.SYSTEM SETUP  
Lists settings for INITIAL SETUP,  
SETUP RECEIVE, SETUP  
SEND, PRINT REPORT,  
REMOTE FAX OPT and  
MISCELLANEOUS.  
6.MEMORY STATUS  
Lists summary information and  
amount of occupied memory.  
To Print a Report  
Press Menu, 1, 6.  
1
2
Enter the number (see list above) of the report you want to print. For  
example, press 4 to print the TEL. INDEX.  
Press Start.  
3
4
Press Stop to exit.  
C H A P T E R T E N  
82  
TransmissionVerification (Xmit) Report  
You can use the Xmit Report as confirmation that you sent a fax. This  
report lists the name or fax number of the receiving party, the time and  
date of transmission, and if the transmission was successful.  
When the feature is OFF, the report is printed automatically only if  
there’s an error during transmission. If the report indicates ERROR, send  
the document again. If the report indicates you should check the  
readability of certain pages, resend those pages.  
When the feature is ON, the report is printed with every fax you send.  
Press Menu, 1, 6, 1.  
1
2
3
4
Press  
Press Set.  
Press Stop to exit.  
or  
to select ON or OFF.  
When the MFC is idle, you can print the Transmission Verification  
Report by pressing Verify when you wish to confirm the last  
transmission was successful or not.  
Journal Period  
You can set the MFC to print activity reports at specific intervals (1, 3, 6,  
12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print  
the report by following the steps in the previous section.  
Press Menu, 1, 6, 2.  
1
2
Press  
or  
to display  
JOURNAL PERIOD  
Press Set.  
3
4
Press  
or  
to choose your setting. If you choose 7 days, the  
screen prompts you to choose a day at which to begin the 7-day  
countdown.  
When the screen displays the setting you want, press Set.  
5
6
Enter the time to begin printing, in 24-hour format. (For example,  
enter 19:45 for 7:45 PM).  
Press Set.  
7
8
Press Stop to exit.  
83  
C H A P T E R E L E V E N  
Copy  
Operations  
11  
Your Multi-Function Centre allows you to make high-quality  
photocopies and transparencies. Copies can be in black and white, one  
colour, or full colour. Always make sure you have paper in the cassette  
before making copies. Do not pull on the paper while copying is in  
progress.  
This function is available for A4 size paper only. For other sizes of paper,  
this function does not work.  
Basic Copy Operations  
Copying One Page  
Insert the document in the feeder, or on the scanner glass.  
1
2
3
Press Mono Copy or Colour Copy to copy.  
Press Mono Copy or Colour Copy again. (Make sure it’s the same  
key you pressed in Step 2.) The screen displays  
COPYING  
ONLINE  
P.01  
To stop, press Stop to release the original document.  
4
C H A P T E R E L E V E N  
84  
Making Multiple Copies (Using the ADF)  
See  
“Memory  
Full  
Message”  
in this  
chapter  
You can make multiple copies using the document feeder. When you use  
Mono Copy or Colour Copy, you can choose whether the copies will  
be STACKED (all copies of page 1, then all copies of page 2, etc.) or  
SORTED (collated).  
Place the document face up in the feeder.  
1
Press Mono Copy or Colour Copy.  
2
Using the dial pad, enter the number of copies you want (up to 99)  
and press Set.  
3
For example, press 3, 8 for 38 copies.  
Press  
or  
to select SORT (or STACK) and press Set.  
4
MULTI COPY:STACK  
ONLINE  
MULTI COPY:SORT  
ONLINE  
If you get a MEMORY FULL message, you may be able to make  
multiple copies if you first print incoming faxes in memory and restore  
the memory to 100%.  
Multiple Copies (Using the Scanner Glass)  
You can make multiple copies using the scanner glass. When you use  
Mono Copy or Colour Copy, you can choose whether the copies will  
be STACKED (all copies of page 1, then all copies of page 2, etc.) or  
SORTED (collated).  
Lift the document cover.  
1
2
3
Place the document on the scanner glass.  
Press Mono Copy or Colour Copy.  
C O P Y O P E R A T I O N S  
85  
Using the dial pad, enter the number of copies you want (up to 99)  
and press Set.  
4
For example, press 3, 8 for 38 copies.  
White Film  
Document  
Cover  
Scanner  
Glass  
Press  
copying.  
or  
or  
to select STACK and press Set. The MFC begins  
to select SORT and press Set, then go to Step 6.  
5
—OR—  
Press  
MULTI COPY:STACK  
ONLINE  
MULTI COPY:SORT  
ONLINE  
Place the next page to be copied on the scanner glass and press Set.  
6
7
SET:NEXT SCAN  
ONLINE  
COPY:TO END  
ONLINE  
Press Mono Copy or Colour Copy again.  
(You must press the same key you pressed in Step 2.)  
If you get a MEMORY FULL message, you may be able to make  
multiple copies if you first print incoming faxes in memory and restore  
the memory to 100%.  
C H A P T E R E L E V E N  
86  
Making Enlarged or Reduced Copies  
(Temporary Setting)  
Insert the document in the feeder, or on the scanner glass.  
1
Press Enlarge/Reduce. The screen displays  
2
ELG/RDC:100%  
ONLINE  
SELECT { } & SET  
ONLINE  
Press  
Set.  
or  
to choose an enlargement or reduction ratio and press  
3
You can reduce to 93%, 87%, 75%, 50%, or 25% of the original  
size  
—OR—  
You can enlarge to 120%, 125%, 150%, 200%, or 400%  
—OR—  
You can select MANUAL and press Set, then use the dial pad to  
enter an enlargement or reduction ratio between 25% and 400%. For  
example, press 5, 3 to enter 53%.  
Press Mono Copy or Colour Copy.  
4
5
Using the dial pad, enter the number of copies and press Set.  
—OR—  
Keep the default (01).  
For multiple copies you can select SORT (or STACK) by pressing  
6
7
.
(Only for multiple copies)  
Press Set.  
Copy Quality –Temporary Settings  
You can quickly improve the copy quality by using the Copy Quality,  
Paper Type and Brightness keys. These settings are temporary, and  
the MFC returns to its default settings when you finish copying. You  
might want to try different combinations of settings to see which best  
suits your needs.  
C O P Y O P E R A T I O N S  
87  
Using the Copy Quality Key  
The Copy Quality key changes the settings for quality (NORMAL,  
HIGH, PHOTO or DRAFT).  
DRAFT:  
Fast copy speed and lowest ink consumption. Use DRAFT  
to save time (documents to be proof-read, large documents,  
or many copies).  
NORMAL: Recommended mode for ordinary printouts. Good copy  
quality with adequate copy speed.  
HIGH:  
Better copy quality than NORMAL and faster copy speed  
than PHOTO.  
PHOTO: Use this mode to copy precise images such as photographs.  
PHOTO uses the highest resolution and slowest speed.  
Place the document in the feeder, or on the scanner glass.  
1
Press Copy Quality. The screen displays the default setting, for  
example:  
2
QUALITY:HIGH  
ONLINE  
SELECT { } & SET  
ONLINE  
Press  
or  
to select copy quality resolution.  
3
4
QUALITY:NORMAL  
QUALITY:HIGH  
QUALITY:PHOTO  
QUALITY:DRAFT  
When the screen displays your selection, press Set.  
Using the PaperType Key  
If you use premium paper, the copy quality is improved. You can choose  
PLAIN, INK JET, GLOSSY, and TRNSPRNCY. For best results, we  
recommend using Brother Special paper.  
Insert the document in the feeder, or on the scanner glass.  
1
Press Paper Type. The screen displays the default setting, for  
example:  
2
PAPER:PLAIN  
ONLINE  
SELECT { } & SET  
ONLINE  
C H A P T E R E L E V E N  
88  
Press  
or  
to select a paper type.  
3
PAPER:PLAIN  
PAPER:INK JET  
PAPER:GLOSSY  
PAPER:TRNSPRNCY  
If you are using Brother coated paper for 360 dpi (BP36CA) or 720 dpi  
(BP72CA) or if you are using non-Brother ink jet paper, select INK JET.  
Press Set. If you did not select INK JET, skip to Step 6.  
4
If you selected INK JET, press  
(Brother 360 x 360), 720DPI (Brother 720 x 720) or OTHER  
or  
to select 360DPI  
5
(non-Brother ink jet) paper type.  
Press Set.  
6
Using the Brightness Key  
You can choose the brightness setting before making a copy.  
Insert the document in the feeder, or on the scanner glass.  
1
Press Brightness.  
2
Press  
to make a darker copy.  
3
—OR—  
Press  
to make a lighter copy.  
Press Set when the screen displays your setting.  
4
Copy Quality – Default Settings  
Changing Default Settings  
Press Menu, 3 to change default settings for Copy mode. These settings  
will remain until you change them again by pressing Menu. Adjust the  
colours using the Colour Adjustment, Brightness, and Contrast settings.  
By pressing a number, you can adjust copy settings as shown in the  
following chart. Press  
setting. Press Set to save your selection. Press Stop to exit —OR—  
Press to select the next setting you want to change.  
or  
to move through the selections for each  
C O P Y O P E R A T I O N S  
89  
FACTORY DEFAULT SETTINGS  
1. PAPER TYPE  
2. QUALITY  
: PLAIN  
: HIGH  
3. COLOUR ADJUST  
: R:  
: G:  
: B:  
–
–
–
+
+
+
4. BRIGHTNESS  
5. CONTRAST  
:
:
–
–
+
+
6. ONE COLOUR  
: OFF = Black  
Press Menuand 3.  
1.PAPER TYPE  
PAPER:PLAIN  
PAPER:INK JET  
PAPER:GLOSSY  
PAPER:TRNSPRNCY  
INK JET:360DPI  
INK JET:720DPI  
INK JET:OTHER  
QUALITY:HIGH  
2.QUALITY  
QUALITY:NORMAL  
QUALITY:DRAFT  
QUALITY:PHOTO  
COLOUR:RED  
R: –  
G: –  
B: –  
+
+
+
3.COLOUR ADJUST  
COLOUR:GREEN  
COLOUR:BLUE  
–
–
+
4.BRIGHTNESS  
5.CONTRAST  
+
6.ONE COLOUR  
COLOUR:OFF  
COLOUR:RED  
COLOUR:GREEN  
COLOUR:BLUE  
COLOUR:CYAN  
COLOUR:MAGENTA  
COLOUR:YELLOW  
: is factory default  
C H A P T E R E L E V E N  
90  
Select PaperType  
Press Menu, 3, 1. The screen displays  
1
1.PAPER TYPE  
Press Set.  
2
3
Press  
or  
to select your paper setting.  
PAPER:PLAIN  
PAPER:INK JET  
PAPER:GLOSSY  
PAPER:TRNSPRNCY  
Press Set when the screen displays your selection.  
4
If you use Brother coated paper for 360 dpi (BP36CA) or 720 dpi  
(BP72CA), select INK JET, then select 360DPI or 720DPI. If you use  
non-Brother ink jet paper, select INK JET, then select OTHER. If you  
did not select INK JET, skip to Step 7. (For information on ordering  
Brother paper, see the page before the Table of Contents.)  
Press  
or  
Press Set.  
Press Stop to exit.  
to select 360DPI, 720DPI, or OTHER.  
5
6
7
The MFC ejects paper onto the top of the paper cassette cover with the  
printed side face up. When you use transparencies, remove each sheet  
immediately, to prevent a paper jam or curled sheets.  
C O P Y O P E R A T I O N S  
91  
Select Copy Quality  
Press Menu, 3, 2.  
1
2
Press  
or  
to select copy quality.  
QUALITY:HIGH  
QUALITY:NORMAL  
QUALITY:DRAFT  
QUALITY:PHOTO  
Press Set when the screen displays your selection.  
Press Stop to exit.  
3
4
This feature is available only for colour copying.  
Colour Adjustment  
Press Menu, 3, 3.  
1
2
3
Press  
or  
to select RED, GREEN, or BLUE.  
Press Set.  
Light  
Dark  
R: –  
+
G: –  
B: –  
+
+
Press  
or  
to adjust the degree of colour.  
4
5
6
Press Set.  
Return to Step 2 to select the next colour —OR—  
Press Stop to exit.  
C H A P T E R E L E V E N  
92  
Copy Brightness  
You can choose the brightness setting before making a copy.  
Press Menu, 3, 4.  
1
2
Press  
to make a darker copy.  
—OR—  
Press  
to make a lighter copy.  
Press Set when the screen displays your setting.  
Press Stop to exit.  
3
Copy Contrast  
You can choose the contrast setting for a copy. Greater contrast can help  
an image look sharper and more vivid. This feature is available only for  
colour copying.  
Press Menu, 3, 5.  
1
2
Press  
to decrease contrast  
—OR—  
Press  
to increase contrast.  
When the screen displays your setting, press Set.  
Press Stop to exit.  
3
4
Selecting a Single Colour (One Colour)  
For black and white originals, you can select a single colour, instead of  
black, as the default to be used when you press Mono Copy. OFF is the  
setting for Black.  
Press Menu, 3, 6.  
1
2
Press  
or  
to select a copy colour: The options are OFF, RED,  
GREEN, BLUE, CYAN, MAGENTA, and YELLOW.  
When the screen displays your selection, press Set.  
Press Stop to exit.  
3
4
C O P Y O P E R A T I O N S  
93  
Memory Full Message  
If the memory becomes full while you’re making copies, the screen  
displays  
MEMORY FULL P.01  
ONLINE  
followed by  
COPY TO COPY  
ONLINE  
STOP TO ABORT  
ONLINE  
If you were scanning the first page of your document, press Stop to  
cancel the job and restart to make a single copy. If you were scanning a  
subsequent page, press Mono Copy or Colour Copy to print the pages  
already scanned —OR— Press Stop to cancel.  
You’ll need to clear some fax messages to make some additional memory  
available before you can continue.  
To gain extra memory, you can turn off Fax Storage (see chapter 9) —  
OR— Print fax messages in memory (see chapter 7).  
C H A P T E R E L E V E N  
94  
Legal Limitations  
Colour reproductions of certain documents are illegal and may result in  
either criminal or civil liability. This Notice is intended to be a guide  
rather than a complete listing of every possible prohibition. In case of  
doubt we suggest that you consult with the legal authorities in your  
individual country as to the legality of any particular questionable  
documents.  
The following are examples of documents which should not be copied:  
Paper money.  
Bonds or other certificates of indebtedness.  
Certificates of Deposit.  
Armed Forces Service or Draft papers.  
Passports.  
Postage stamps (cancelled or uncancelled).  
Immigration papers.  
Welfare documents.  
Cheques or Drafts drawn by Governmental Agencies.  
Identification Documents, badges or insignias.  
Licences and Certificates of Title to motor vehicles.  
Copyrighted works cannot be copied: however, sections of a copyrighted  
work can be copied for “personal use”. Multiple copies would indicate  
improper use.  
Works of art should be considered the equivalent of copyrighted works.  
95  
C H A P T E R T W E L V E  
Walk-Up  
Video Printing  
12  
Walk-Up Video Printing lets you use your MFC, connected to your  
camcorder, digital camera, video game, or VCR, to view a video on the  
attached equipment. The video signal and the output you create are PAL.  
This is not compatible with any other standard.  
Getting Started  
With no documents in the feeder, plug the cable from your video  
camera’s Video Out jack into the MFC’s RCA pin jack. Play the video.  
Some camcorders, digital cameras, video games or VCRs do not  
correctly conform with PAL standards. On these machine you might not  
be able to capture video signals correctly.  
This function is available for A4 size paper only. For other sizes of paper,  
this function does not work.  
C H A P T E R T W E L V E  
96  
Auto Switch  
Whenever you connect video equipment to the MFC and turn the video  
signal on, the MFC Paper Type and Copy Quality keys automatically  
switch to video printing mode  
and the screen displays  
VIDEO:PRESS COPY  
CAPTURE READY  
As soon as you turn off the video equipment or disconnect it, the MFC  
returns to normal copy mode for Paper Type and Copy Quality.  
The Auto Switch will not work if you have too much in memory.  
ColourVideo Printing  
With no documents in the feeder, plug the cable from your video  
camera’s Video Out jack into the MFC’s RCA pin jack.  
1
Play the video. When the MFC begins receiving the video signals,  
the MFC screen displays  
2
VIDEO:PRESS COPY  
CAPTURE READY  
Press Colour Copy when you see the picture you want to capture  
and print.  
3
Using the dial pad, enter the number of copies you want (up to 99).  
4
5
Press Colour Copy.  
If the MFC is not receiving video signals, Colour Copy will not work.  
However, if a document is in the feeder, the MFC will print a colour copy  
of the document.  
W A L K - U P V I D E O P R I N T I N G  
97  
Black &WhiteVideo Printing  
For Black and white video printing, follow the steps for Colour Video  
Printing, using Mono Copy instead of Colour Copy.  
Video Print Quality –Temporary  
Settings  
You can quickly improve the copy quality of video printouts by using the  
Copy Quality, Paper Type and Brightness keys. These settings are  
temporary, and the MFC returns to its default settings when you finish  
printing. You might want to try different combinations of settings to see  
which best suits your needs.  
Using the Copy Quality Key  
Your MFC allows you to customize the quality of your video copies by  
letting you select the video print quality and paper type. You might want  
to try different combinations of settings to see which best suits your  
needs. The settings are temporary.  
Make sure there is no document in the feeder. Plug the cable from  
your video camera’s Out jack into the MFC’s RCA pin jack.  
1
Press Copy Quality. The screen displays the current setting, for  
example:  
2
QUALITY:HIGH  
ONLINE  
Use  
or  
to select copy quality.  
QUALITY:NORMAL  
QUALITY:HIGH  
3
If there is too much in memory, the print quality will be reduced.  
When the screen displays your selection, press Set. The screen  
displays a video type setting, for example:  
4
VIDEO:MOVING  
ONLINE  
C H A P T E R T W E L V E  
98  
Press  
or  
to select the video type.  
VIDEO:MOVING  
VIDEO:STILL  
5
When the screen displays your selection, press Set.  
Press Mono Copy or Colour Copy to begin printing.  
6
7
Using the PaperType Key  
If you use premium paper, video print quality is improved.  
With no documents in the feeder, plug the cable from your video  
camera’s Out jack into the MFC’s RCA pin jack.  
1
Press Paper Type. The screen displays the current setting, for  
example:  
2
PAPER:PLAIN  
ONLINE  
SELECT { } & SET  
ONLINE  
Press  
or  
to select paper type and press Set.  
PAPER:PLAIN  
3
4
PAPER:INK JET  
PAPER:GLOSSY  
PAPER:TRNSPRNCY  
If you are using Brother coated paper for 360 dpi (BP36CL) or 720  
dpi (BP72CL), select INK JET, then select 360DPI or 720DPI. If  
you are using non-Brother ink jet paper, select OTHER.  
Press Mono Copy or Colour Copy to begin printing.  
Using the Brightness Key  
You can choose the brightness setting before making a video copy.  
With no documents in the feeder, plug the cable from your video  
camera’s Out jack into the MFC’s RCA pin jack.  
1
Press Brightness.  
2
Press  
to make a darker copy.  
3
—OR—  
Press  
to make a lighter copy.  
Press Set when the screen displays your setting.  
4
W A L K - U P V I D E O P R I N T I N G  
99  
Changing Default Settings  
Press Menu and 4 to change default settings for video printing.  
DEFAULT SETTINGS  
1. PAPER TYPE  
2. QUALITY  
3. VIDEO TYPE  
4. PRINT SIZE  
5. COLOUR ADJUST  
PLAIN  
HIGH  
MOVING  
(14.6 x 10.8)  
R:–  
+
+
+
G:–  
B:–  
6. BRIGHTNESS  
–
+
By pressing Menu, 4 and a number, you can adjust video printing  
settings as shown in the following chart. Press or to move through  
the selection for each setting. Press Set to save your selection.  
Press Menuand 4.  
1.PAPER TYPE  
PAPER:PLAIN  
PAPER:INK JET  
PAPER:GLOSSY  
PAPER:TRNSPRNCY  
INK JET:360DPI  
INK JET:720DPI  
INK JET:OTHER  
QUALITY:HIGH  
2.QUALITY  
QUALITY:NORMAL  
VIDEO:MOVING  
VIDEO:STILL  
3.VIDEO TYPE  
4.PRINT SIZE  
SIZE:(14.6X10.8)  
SIZE:(10X7.6)  
SIZE:6X(10X7.6)  
COLOUR:RED  
R: –  
G: –  
B: –  
+
+
+
5.COLOUR ADJUST  
6.BRIGHTNESS  
COLOUR:GREEN  
COLOUR:BLUE  
–
+
is factory default  
C H A P T E R T W E L V E  
100  
Setting PaperType  
Press Menu, 4, 1.  
1
2
The screen displays  
PAPER:PLAIN  
PAPER:INK JET  
PAPER:GLOSSY  
PAPER:TRNSPRNCY  
to select a paper type.  
Press  
or  
3
If you are using Brother coated paper for 360 dpi (BP36CA) or 720  
dpi (BP72CA), select INK JET, then select 360DPI or 720DPI (in  
Step 4).  
If you are using non-Brother ink jet paper, select OTHER (in Step  
4).  
When the screen displays your selection, press Set.  
Press Stop to exit.  
4
5
SettingVideo Printing Quality  
Press Menu, 4, 2.  
1
The screen displays 2. QUALITY.  
Press  
or  
to select a quality.  
2
QUALITY:NORMAL  
QUALITY:HIGH  
Press Set when the screen displays your selection.  
Press Stop to exit.  
3
4
SettingVideoType  
Before you turn on the video signal, you must set the MFC to receive  
either a moving or a still image. You can watch the video play on the  
video camera and press Mono Copy or Colour Copy when you see  
the frame you want to print.  
Press Menu, 4, 3. The screen displays  
1
3.VIDEO TYPE  
W A L K - U P V I D E O P R I N T I N G  
101  
Press  
or  
to select video type.  
2
VIDEO:STILL  
VIDEO:MOVING  
Press Set when the screen displays your selection.  
Press Stop to exit.  
3
4
NOTE: You can press Clear in Steps 2 and 3 return to the previous step.  
If you don’t have enough memory to process the selected video image,  
the print quality may be poor even for a still frame.  
Setting Print Size  
Press Menu, 4, 4.  
1
2
Press  
or  
to select print size:  
SIZE: (14.6 X 10.8)  
SIZE: (10 X 7.6)  
SIZE: 6 X (10 X 7.6)  
Press Set when the screen displays your selection.  
Press Stop to exit.  
3
4
Printed Position  
① 14.6cm x 10.8cm  
➁
10cm x 7.6cm  
(4" x 3")  
➂
6 x 10cm x 7.6cm  
(6 x 4" x 3")  
(5.75" x 4.25")  
7.6cm  
10.8cm  
10cm  
14.6cm  
7.6cm  
10cm  
C H A P T E R T W E L V E  
102  
Video Printing Colour Adjustment  
Press Menu, 4, 5.  
1
2
3
Press  
or  
to select RED, GREEN, or BLUE.  
Press Set.  
Light  
Dark  
R: –  
+
G: –  
B: –  
+
+
Press  
or  
to adjust the degree of colour.  
4
5
6
Press Set.  
Return to Step 2 to select the next colour —OR—  
Press Stop to exit.  
Video Printing Brightness  
You can choose the brightness setting before making a copy.  
Press Menu, 4, 6.  
1
2
Press  
to make a darker copy.  
—OR—  
Press  
to make a lighter copy.  
Press Set when the screen displays your setting.  
Press Stop to exit.  
3
4
W A L K - U P V I D E O P R I N T I N G  
103  
Video Capture to PC  
Video Capture is the process of isolating a single frame (or picture) from  
media played on video equipment (such as a video camera or VCR) and  
then converting that frame into an image file on your PC. Once the frame  
is an image file, it can be saved, printed, faxed, and inserted into other  
files.  
ConnectingYourVideo Equipment  
Before you can begin to capture a video frame, you must first connect  
your video equipment to the MFC.  
To connect your video equipment:  
Connect your video cable into the jack on your video equipment  
labelled VIDEO OUT.  
1
Connect the RCA male plug on the other end of the video cable into  
the RCA female jack on the front of the MFC.  
2
Capturing An Image  
You can access Multi-Function Link Pro’s Twain dialogue box from the  
Brother MFL Unimessage Pro fax viewer or from any application that is  
compatible with Twain scanning devices.  
C H A P T E R T W E L V E  
104  
To capture a frame as an image:  
Connect your video equipment to the MFC.  
1
2
From Brother MFL Unimessage Pro fax viewer, select “Acquire  
image” from the File menu.  
Multi-Function Link Pro’s Twain dialogue box will appear:  
In the Multi-Function Link Pro Setup (Twain) dialogue box, click the  
Video Capture button.  
3
The Video Capture dialogue box will appear.  
W A L K - U P V I D E O P R I N T I N G  
105  
Select the Source of the video:  
4
5
• Live Camera  
• Tape/VCR  
• Laser Disc®  
• Digital Camera  
Select the Type of video:  
• Auto-is the most common choice, since the system will determine  
the Type for you.  
• Moving  
• Still  
• High Quality  
• Pro Quality-is the highest quality.  
Select the Preview type:  
6
7
• B & W-Black and White displays approximately four frames per  
second.  
• Color-displays approximately one frame every two seconds  
because colour images contain much more data.  
Select the Size (dots per inch) of the image file to be created:  
• 1280 x 960-is the best quality. The image file will be large and  
take more space on your PC.  
• 750 x 562  
• 640 x 480-is suitable for most images.  
• 320 x 240  
Turn on your video equipment and start running the video.  
8
9
When you see the frame you want to capture, click the Pause button.  
The frame will be displayed in the viewer screen section of Multi-  
Function Link Pro’s Video Capture dialogue box.  
10 If you wish to capture the displayed frame, click the OK button, ––  
OR–– If you are not satisfied with the frame that is displayed,  
resume running the video by clicking the Pause button a second  
time.  
The video will resume running.  
Click the Quit button to exit the Video Capture dialogue box.  
11  
C H A P T E R T W E L V E  
106  
107  
C H A P T E R T H I R T E E N  
Using MFC  
as a Printer  
13  
Features  
The Multi-Function Centre offers you many features you will find in a  
high quality ink jet printer.  
Fast Printing Speed—Using Draft mode, you can print 4 pages per  
minute in full colour.  
Brilliant 4-Colour Output at 360 dpi—Printing at 360 dpi resolution  
on special coated paper or glossy paper gives you normal resolution  
output.  
Brilliant 4-Colour Output at 720 dpi—Printing at 720 dpi resolution  
on special coated paper or glossy paper gives you high resolution output.  
Brilliant 4-Colour Output at 1440 dpi—Printing at 1440 dpi  
resolution on special coated paper or glossy paper gives you highest  
resolution output.  
Low Running Cost—Whenever you run out of a particular colour ink,  
you will replace only the cartridge that’s empty.  
Suitable Uses—You can print from both Windows and DOS operating  
systems. When you print from DOS, the MFC uses ESC/P.  
Bi-directional Parallel Interface—The parallel interface allows bi-  
directional (IEEE 1284 compliant) communication with your computer.  
C H A P T E R T H I R T E E N  
108  
Printer Driver  
You can change the following printer settings when you print from your  
computer:  
■ Quality - Speed/Media Setting  
■ Colour Correction Control  
■ Colour Adjustment  
■ Brightness/Contrast Adjustment/Halftone Selection  
■ Start Maintenance Program  
Choosing the Right Kind of Paper  
To achieve high quality printing using your MFC, it’s very important to  
select the right kind of paper. Be sure to read “Paper Specifications” in  
Chapter 3 in this manual before selecting and purchasing paper for the  
MFC.  
Multi-Purpose Paper Cassette  
The multi-purpose paper cassette can feed plain paper, coated paper,  
glossy paper, transparencies, envelopes, and organizer paper (K,L). When  
the MFC receives data from your computer, it begins the print process by  
loading paper from the multi-purpose paper cassette.  
Select the print command from your PC.  
1
Your PC sends a print command and data to the MFC. The screen  
displays the date and time, and RECEIVING DATA.  
2
If there are more pages, the MFC begins to print the next page  
automatically.  
3
When the MFC finishes printing all data, it returns to online status.  
4
You can select paper source, paper size, and orientation in your  
application software. If your application software does not support your  
custom paper size, select the next larger paper size. Then adjust the print  
area by changing the right and left margins in your application software.  
U S I N G M F C A S  
A
P R I N T E R  
109  
Loading Paper in Multi-Purpose Paper  
Cassette  
You can use plain paper, coated paper, transparencies, glossy paper,  
envelopes and organizer (K, L) in the multi-purpose paper cassette. (See  
Paper, Chapter 3 and Loading Paper in the Multi-Purpose Paper  
Cassette, Chapter 2 for more information about paper.)  
Remove the paper cassette (lift and pull out).  
1
2
Remove any paper from the paper cassette, and fan the stack of paper  
before loading. Load the paper stack with the print (coated) side face  
down. Slide the paper guide. Make sure the paper is stacked below  
the maximum paper height line. You can load up to 250 sheets of  
75g/m2 plain paper.  
Close the paper cassette cover and reinstall the cassette.  
3
Adjusting for Thick Paper and Envelopes  
If the paper is thicker than 75 g/m2, you must adjust the paper thickness  
lever.  
Press the scanner cover release button and lift up the scanner cover.  
1
Scanner  
Cover  
Scanner Cover  
Release Button  
C H A P T E R T H I R T E E N  
110  
Move the purple paper thickness adjustment lever down. (When you  
print on regular paper, keep the lever up.)  
2
UP  
(For regular paper)  
Paper  
Adjustment  
Lever  
DOWN  
(For thick paper)  
Close the scanner cover.  
3
Manual Feed Slot  
You can feed one sheet at a time into the Manual Feed Slot. Paper loaded  
in the Manual Feed Slot is printed first, even when there is paper in the  
multi-purpose paper cassette.  
If you want to print more than one page using the Manual Feed Slot, on  
your PC, in the printer driver Properties Paper tab, select “manual feed”.  
Place the paper on top of the paper cassette with the print side face  
down.  
1
Align the paper against the right paper guide and slide it into the  
manual feed slot.  
2
Manual  
Feed Slot  
Right Paper Guide  
If you do not insert paper in the manual feed slot, the MFC will print  
from the cassette.  
U S I N G M F C A S  
A
P R I N T E R  
111  
Setup for Envelopes  
You can use the manual feed slot to print one envelope at a time.  
Select the paper size setting in the printer driver Properties window.  
1
Press the scanner cover release button, then lift the scanner cover.  
2
Move the purple paper thickness adjustment lever down.  
3
Close the scanner cover.  
4
Place an envelope on top of the paper cassette, with the print side  
face down.  
5
Manual  
Feed Slot  
Right Paper Guide  
Align the envelope against the right paper guide and slide it into the  
manual feed slot.  
6
From your PC application, tell the MFC to begin printing. On  
completion, you can place another envelope in the manual feed slot.  
7
Simultaneous Printing/Fax  
Your MFC can print data from your computer while sending or receiving  
a fax, or while scanning information into the computer. However, when  
the MFC is copying or receiving a fax on paper, it pauses the PC printing  
operation, and resumes when copying or fax receiving is complete. Fax  
sending will continue during PC printing.  
C H A P T E R T H I R T E E N  
112  
Printer Operation Keys  
On/Off Line Key  
This key toggles the MFC’s Online and Offline print status, which  
appears on the display. If you press this key while printing, the MFC  
immediately stops printing and goes offline. Press On/Off Line again to  
resume printing.  
Reset Key  
If the screen displays REMAINED DATA, you can clear data remaining  
in the printer memory by pressing On/Off Line, then pressing Reset.  
Print Priority Key  
When you press Print Priority, the MFC enters printer mode, and will  
not print faxes on paper. Instead, faxes are stored in the memory until  
you press Print Priority again.  
Ink Management Key  
When you press Ink Management, the screen will display  
1.CLEANING  
2.REPLACE INK  
If you are having trouble with one of the ink colours, you may need to clean  
the print head. (See “Troubleshooting and Maintenance” in Chapter 15.)  
If you got an error message NEAR EMPTY XXXX or INK EMPTY  
XXXX, you will need to replace the ink cartridge for the appropriate  
colour. (See Troubleshooting and Maintenance in Chapter 15.)  
U S I N G M F C A S  
A
P R I N T E R  
113  
Turning Off Bi-directional Printing  
You can further improve print quality by turning off bi-directional  
printing and setting the MFC to print in one direction only. However, this  
will reduce print speed by one half.  
Press Menu, 2, 3. The screen displays  
1
3.BI-DIR PRINT  
Press 2 to select OFF (or 1 to select ON).  
2
ForWindows Users  
MFC-760 allows you to print from the connected PC.  
Make sure that the machine is connected to your PC and the printer  
driver is installed onto your PC.  
The method to print the document varies according to the application you  
are using. The following procedure is the normal method of printing. For  
further information, refer to your application manual.  
Create the document to be printed.  
1
In the application, Select the ‘Print’ menu.  
2
Make sure that the MFC-760 is selected as your printer.  
3
Make the required settings such as Page Range or Copies. If you  
need to, make the settings for print quality / media selection by  
clicking the Options button to access the driver settings.  
4
Click OK.  
5
The printer driver allows you to make the following settings. To get the  
best print quality, we strongly recommend you to make the appropriate  
settings in the Driver.  
•
•
•
•
•
•
Print Quality  
Media Selection  
Monochrome or Colour  
Colour Matching Method  
Document Type  
Further colour adjustment  
etc.......  
C H A P T E R T H I R T E E N  
114  
115  
C H A P T E R F O U R T E E N  
Important  
Information  
14  
Important Safety Instructions  
Read all of these instructions.  
1
Save them for later reference.  
2
Follow all warnings and instructions marked on the product.  
3
Unplug this product from the wall outlet before cleaning. Do not use  
liquid or aerosol cleaners. Use a damp cloth for cleaning.  
4
Do not place this product on an unstable surface, stand, or table. The  
product may fall, causing serious damage to the product.  
5
Slots and openings in the cabinet and the back or bottom are  
6
provided for ventilation; to ensure reliable operation of the product  
and to protect it from overheating, these openings must not be  
blocked or covered. The openings should never be blocked by  
placing the product on a bed, sofa, rug, or other similar surface. This  
product should never be placed near or over a radiator or heater. This  
product should not be placed in a built-in installation unless proper  
ventilation is provided.  
This product should be operated from the type of power source  
indicated on the label. If you are not sure of the type of power  
available, consult with your dealer or local power company.  
7
This product is equipped with a 3-wire earthed plug. This plug will  
8
fit into only an earthed socket. This is a safety feature. If you are  
unable to insert the plug into the outlet, contact your electrician to  
replace your obsolete socket. Do not defeat the purpose of an earthed  
plug.  
Do not allow anything to rest on the power cord. Do not locate this  
product where people can walk on the cord.  
9
Do not place anything in the path of received faxes.  
10  
Do not touch a document during printing.  
11  
Never push objects of any kind into this product through cabinet  
12  
slots, since they may touch dangerous voltage points or short out  
parts resulting in a risk of fire or electric shock. Never spill liquid of  
any kind on the product.  
C H A P T E R F O U R T E E N  
116  
Do not attempt to service this product yourself, because opening or  
removing covers may expose you to dangerous voltage points and/or  
other risks. Refer all servicing to service personnel.  
13  
14  
This product has no mains ON/OFF switch. It is therefore highly  
important that access to the mains plug and the mains socket to  
which the plug is connected, is never obstructed, in case for some  
reason the mains power to the machine must be quickly  
disconnected.  
Unplug this product from the mains power and telephone line  
sockets, and refer servicing to qualified Service Personnel under the  
following conditions:  
15  
A When the power cord is damaged or frayed.  
B If liquid has been spilled into the product.  
C If the product has been exposed to rain or water.  
D If the product does not operate normally when the operating  
instructions are followed. Adjust only those controls that are  
covered by the operating instructions. Improper adjustment of  
other controls may result in damage and will often require  
extensive work by a qualified technician to restore the product to  
normal operation.  
E If the product has been dropped or the cabinet has been damaged.  
F If the product exhibits a distinct change in performance,  
indicating a need for service.  
Radio Interference (220-240V Model Only)  
This machine complies with EN55022 (CISPR Publication 22)/Class B  
and EN55024.  
A shielded interface cable should be used to ensure compatibility with  
the above specification.  
IMPORTANT-ForYour Safety  
To ensure safe operation the three-pin plug supplied must be inserted  
only into a standard three-pin power point which is effectively grounded  
through the normal household wiring.  
Extension cords used with the equipment must be three-conductor and be  
correctly wired to provide connection to ground. Incorrectly wired  
extension cords are a major cause of fatalities.  
The fact that the equipment operates satisfactorily does not imply that the  
power is grounded and that the installation is completely safe. For your  
safety, if in any doubt about the effective grounding of the power, consult  
a qualified electrician.  
Disconnect device  
This machine must be installed near a power outlet, which is easily  
accessible. In case of emergencies, you must disconnect the power cord  
from the power outlet in order to shut off power completely.  
117  
C H A P T E R F I F T E E N  
Troubleshooting  
and Maintenance  
15  
Troubleshooting  
Error Messages  
As with any sophisticated office product, errors may sometimes occur. If  
this happens, your MFC often identifies the problem and displays an  
error message. The table below explains the most common error  
messages.  
ERROR MESSAGES  
ERROR MESSAGE  
CAUSE  
ACTION  
CHECK CASSETTE MFC cassette cover is open or MFC cassette is Close cassette cover or install cassette  
not installed properly.  
properly.  
CHECK PAPER  
MFC is out of paper.  
Add paper to cassette, or install cassette  
properly.  
CHECK PAPER SIZE Paper Size is improper for fax receiving or  
Load A4, letter paper in cassette.  
copying.  
CHECK SCAN  
LOCK  
The scanner lock is locked.  
Release the scanner lock lever. If you  
see MACHINE ERROR AF (or AE),  
stop operation and contact your Brother  
dealer for service.  
COMM. ERROR  
Poor phone line quality caused  
communication error.  
Try the call again. If problem continues,  
call Telephone Company to check your  
phone line.  
CONNECTION FAIL You tried to poll a fax machine that is not in  
Verify the other party’s polling setup.  
Polled Waiting mode.  
COOLING DOWN  
The print head has overheated.  
Unplug the MFC and wait 30 minutes  
for it to cool.  
COVER OPEN  
Scanner cover is not closed completely.  
Press the scanner cover release button  
and lift the scanner cover, then close it.  
DISCONNECTED  
The other party or other party’s fax machine  
terminated the call.  
Try to transmit, calling the other party  
to see what happened or receive again.  
C H A P T E R F I F T E E N  
118  
ERROR MESSAGE  
DOCUMENT JAM  
CAUSE  
ACTION  
Documents were not inserted or fed properly,  
or document was longer than 90 cm.  
See Document Jam in this chapter.  
INK EMPTY XXXX One or more of the ink cartridges is out of ink. Replace the ink cartridges. See  
Replacing the Ink Cartridges in this  
chapter.  
MACHINE ERROR XX MFC has a mechanical problem  
MEMORY FULL You can’t store data in the memory.  
Cut the power off. Then contact your  
Brother dealer for service.  
See Memory Full Message in chap. 11.  
Order a new ink cartridge now.  
NEAR EMPTY XXXX One or more of the ink cartridges is running  
out of ink.  
NO RESPONSE/BUSY The number you dialled does not answer or  
Verify the number and try again.  
is busy.  
NOT ASSIGNED  
You tried to access a One Touch or Speed Dial  
number that is not programmed.  
Set up the One Touch or Speed Dial  
number. See chap. 8.  
PLS OPEN COVER A page, piece of paper or paper clip, etc.  
Press the Scanner cover release button  
and lift the scanner cover. If you see any  
jammed paper or other item, gently pull  
it out, then close the scanner cover.  
If the error message remains, open and  
close the scanner cover again. If the  
MFC cannot reset itself and return to the  
date and time prompt, it will display  
MACHINE ERROR XX. Then contact  
your Brother dealer for service.  
may be jammed inside the MFC.  
PRINTER JAM  
The recording paper is jammed in the MFC.  
See Printer Jam in this chapter.  
SET CARTRIDGES An ink cartridge is not installed properly.  
Re-install the ink, seating it properly.  
See Replacing Ink Cartridges in this  
chapter.  
WARMING UP  
The print head detects low temperature.  
Wait until the MFC warms up.  
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E  
119  
Document Jams and Paper Jams  
Based upon where the original document or printed sheet is jammed,  
follow the appropriate set of instructions to remove it.  
Document Jam in theTop of the ADF Unit  
Remove any paper from the document feeder that is not jammed.  
1
ADF Cover  
Lift the ADF cover.  
2
3
4
5
Pull the jammed document out to the left.  
Close the ADF cover.  
Press Stop.  
Document Jam inside the ADF Unit  
Open the document cover.  
1
Remove any paper from the document feeder that is not jammed.  
2
ADF Unit  
C H A P T E R F I F T E E N  
120  
Lift the ADF unit.  
3
4
5
6
Pull the jammed document out to the right.  
Close the ADF unit.  
Press Stop.  
Paper Jam  
Remove the paper cassette.  
1
Press the blue release button and pull the jammed paper out toward  
you.  
2
Blue Release  
Button  
Slide the paper cassette into the MFC until it locks into place.  
3
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E  
121  
IfYou Are Having Difficulty withYour MFC  
If you think there is a problem with your MFC, make a copy first. If the  
copy looks good, the problem is probably not your MFC. Check the chart  
below and follow the troubleshooting tips.  
DIFFICULTY  
SUGGESTIONS  
Printing or Receiving Faxes  
Condensed Print and Horizontal  
Streaks / Top and Bottom of  
Sentences Are Cut Off  
If your copy looks good, you probably had a bad connection, with  
interference on the phone line.  
Poor Quality Print  
Make sure the Printer Driver matches the type of paper you are using  
If you are using plain paper, try using recommended special paper (see  
Chapter 3). Don’t handle the paper until the ink is dry. Adjust the  
Vertical Alignment.  
Printing Too Dark or Too Light  
Make sure your ink cartridges are fresh and within their expiry dates.  
Cartridge expiry dates are printed on the package. Make sure the  
Printer Driver matches the type of paper you are using. Try using  
recommended special paper (see Chapter 3). The recommended  
environment for your MFC is between 10 °C to 35 °C.  
Printing Appears Dirty or Ink Seems  
to Run  
Make sure you are using the recommended paper (see Chapter 3).  
Don’t handle the paper until the ink is dry.The recommended  
environment for your MFC is between 10 °C to 35 °C.  
White Lines in Text or Graphics  
Clean the print head (see Cleaning the Print Head in this chapter).  
Stains Appear on the Reverse Side or Make sure the Printer Platen and Pick Up Roller are not dirty with ink  
at the Bottom of the Page mist. (See Regular Maintenance in this chapter).  
Vertical Black Lines When Receiving The sender’s scanner may be dirty. Ask the sender to make a copy to see  
if the problem is with the sending machine. Try receiving from another  
fax machine.  
Phone Line or Connections  
MFC Does Not Answer When Called Check for dial tone. If possible, call your MFC to hear it answer. If  
there is still no answer, check the telephone line cord connection.  
If there is no ringing when you call your MFC, call your Telephone  
Company to check the line.  
Sending Faxes  
Poor Transmitting Quality  
Try changing your resolution to Fine or S.Fine. Make a copy to  
verify your MFC’s scanner operation.  
Transmission Verification Report says There is probably temporary noise or static on the line. Try sending the  
“Result:NG”again.  
fax If the problem continues, call the Telephone Company to check your  
phone line.  
Vertical Black Lines When Sending  
If the copy you made shows the same problem, your scanner is dirty  
(see Cleaning the Scanner in this chapter).  
C H A P T E R F I F T E E N  
122  
DIFFICULTY  
SUGGESTIONS  
Handling Incoming Calls  
Transferring a Fax Call to the MFC  
If you answered at an extension phone, press your Remote Activation  
Code (default setting is 51). When your MFC answers, hang up.  
Custom Features on a Single Line  
If you have, Caller ID, RingMaster, Voice Mail, an answering machine,  
alarm system or any other on a single phone line with your MFC, it may  
create a problem sending or receiving fax data. For example: If you are  
sending or receiving a fax message while a custom feature signal comes  
through on the line, the signal can temporarily interrupt or disrupt the  
fax data. Brother’s ECM feature should help overcome this problem.  
This condition is related to the telephone system industry, and is  
common to all devices that send and receive information on a single,  
shared line with custom features. If avoiding a slight interruption is  
crucial to your business, a separate line with no custom features is  
recommended.  
Printer Difficulties  
Horizontal lines appear in Text or  
Graphics.  
Clean the print head (see Cleaning the Print Head in this chapter).  
TWAIN Errors appear while scanning. Make sure the Brother TWAIN Driver is selected as the primary source.  
Click File/Select Source, highlight the Brother TWAIN Driver and click  
Select.  
You see the “New Hardware Found”  
Click on the ‘Do not install a driver. (Windows® will not prompt you again)’  
message on your PC screen (although and click ‘OK’.  
you have already installed the drivers  
in Windows® 95).  
You see the “Update Device Driver  
Wizard” or “Add New Hardware  
Wizard” message on your PC screen  
(although you have already installed  
the drivers in Windows 95 or 98)  
Follow the instructions from the installer, then click Next. Click Finish  
when it appears on the screen.  
The MFC does not print the data in  
the correct position.  
Select the correct paper size using the DOS Utility program. Since  
paper adjustment is different between ESC/P (right) and the MFC (centre),  
the printing position should be adjusted for the MFC.  
Cannot perform ‘2 in 1’ printing.  
Check if the paper size setting in the application and in the printer driver  
are the same.  
Cannot print when using Paint Brush. Try setting the Display setting to ‘256 colours’.  
Cannot print when using Adobe  
Illustrator.  
Try to reduce the printing resolution.  
Thick line and thin line appear  
alternately.  
Turn OFF ‘Bi-Directional Printing’ from the ‘Control/Maintenance’ tab  
in the (banding) printer driver.  
There are some dense lines.  
Turn ON ‘Reverse Order’ from the ‘Paper’ tab in the printer driver.  
When using ATM fonts, some  
characters are missing or some  
are printed in the same place.  
If you are using Windows® 95/98, select ‘Printer Settings’ from the ‘Start’  
menu. Open‘Brother MFC-760’ properties. Click ‘Spool Setting’ on the  
characters ‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format’.  
When using Power Point or Excel,  
hatch pattern is not what you are  
expecting.  
Open the ‘Quality/Colour’ tab in the printer driver, and change the  
‘Document’ type to ‘Photo’.  
Video Capture  
LCD does not show “VIDEO: PRESS Check the video cable connection to the MFC’s RCA pin jack. Check  
COPY CAPTURE READY”  
that the video equipment is sending a signal (video equipment is turned  
on and set to the correct setting).  
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E  
123  
How to Improve Print Quality  
Test Print  
If the quality is not satisfactory, first print a test page to help you identify  
settings you may want to change.  
Press Menu, 2, 1. The screen displays  
1
1.TEST PRINT  
Press Set.  
2
3
4
Press Start. The MFC begins printing.  
Press Stop to exit.  
Cleaning the Print Head  
Clean the print head if you get a horizontal line in the text or graphics on  
your printed documents. You can clean the four colour (black, cyan,  
yellow, magenta) print heads (or a single colour) using the Ink  
Management key or from the printer driver.  
Caution  
Do NOT clean the print head by touching it with your hand or a cloth.  
Press Ink Management.  
1
2
3
4
Press 1 to choose 1.CLEANING.  
Press  
or  
to choose the colour you want to clean.  
Press Set to clean the print head automatically.  
When cleaning is finished, the MFC will go back online automatically.  
WARNING  
Do NOT touch the print head unless you are replacing it. Touching the  
print head may cause permanent damage and may void the print head’s  
warranty.  
C H A P T E R F I F T E E N  
124  
Aligning Ink Cartridges  
This feature allows you to check and align the ink cartridges to assure  
best print quality. Make sure there is paper in the cassette before you  
start the alignment procedure.  
Press Menu, 2, 2. The screen displays  
1
2.VERTICAL ALIGN  
Press Start. The MFC prints a sample page.  
2
Bad  
Good  
Study the alignment page and decide which sample numbers show  
the most evenly printed ink lines for 360 and 720 dpi. The screen  
displays  
360DPI ADJUST  
ENTER NO.(1-9)  
Using the dial pad, enter the level of adjustment needed for 360 dpi  
(1 to 9).  
3
4
The screen displays  
720DPI ADJUST  
ENTER NO.(1-9)  
Using the dial pad, enter the level of adjustment needed for 720 dpi  
(1 to 9).  
5
Print another sample Test Print and check it (see chap. 15).  
6
7
Press Stop to exit.  
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E  
125  
Turning Off Bi-directional Printing  
You can further improve print quality by turning off bi-directional  
printing and setting the MFC to print in one direction only. However, this  
will reduce print speed by one half.  
Press Menu, 2, 3. The screen displays  
1
3.BI-DIR PRINT  
Press 2 to select OFF (or 1 to select ON).  
2
Don’t handle the paper until the ink is dry  
Special ink jet, glossy and transparency paper will take longer to dry than  
plain paper, so do not touch the printed copy until the ink has dried.  
C H A P T E R F I F T E E N  
126  
Packing and Shipping the MFC  
Whenever you transport the MFC, use the packing materials that came with  
your MFC. If you do not pack the MFC correctly, you could void your  
warranty.  
Unplug the MFC from telephone wall socket.  
Unplug the MFC from the AC outlet.  
1
2
NOTE: Do not unplug the MFC after a print job until you hear the  
final click.  
Lock the scanner lock lever.  
3
A) Press the blue scanner cover release button on the right side of the  
MFC and lift the scanner cover until it locks in the open position.  
Scanner  
Cover  
Scanner Cover  
Release Button  
B) The blue scanner lock lever is on the back left under side of the  
scanner cover. Press it backward to lock it.  
Scanner Lock Lever  
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E  
127  
Damage caused to your MFC by failure to lock the scanner lock lever  
before moving and shipping will void your warranty.  
Remove the paper cassette and pack them.  
4
NOTE: Remove the ink cartridges and replace them with the yellow  
shipping cover that was part of the original packing  
materials.  
Wrap the MFC in the plastic bag and place it in the original carton  
with the original packing material.  
5
Caution  
If you are unable to locate the shipping cover, do not remove the ink  
cartridges before shipping. It is essential that either the yellow shipping  
cover or the ink cartridges be in position during shipment. Otherwise, the  
print head will be damaged, voiding your warranty.  
C H A P T E R F I F T E E N  
128  
Place paper cassette and documents (such as your manual) into the  
carton.  
6
Close the carton.  
7
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E  
129  
Regular Maintenance  
Cleaning the Scanner  
Unplug the MFC and lift the document cover. Clean the scanner glass  
and white film with isopropyl alcohol on a lint-free cloth.  
White Film  
Document  
Cover  
Lift the ADF unit. Clean the white roller, and the glass strip under the  
roller with isopropyl alcohol on a lint-free cloth. If the screen still  
displays a scanner error, please contact your Brother dealer for service.  
White Roller  
Glass Strip  
ADF Unit  
C H A P T E R F I F T E E N  
130  
Cleaning the MFC Printer Platen  
To clean your MFC printer platen, wipe it with a lint-free cloth that is dry  
or lightly moistened with isopropyl alcohol.  
Paper Feed Star Wheel  
Printer Platen  
Flat Cable  
WARNING  
■ Be sure to unplug the MFC from the main power outlet before  
cleaning the printer platen and pick-up roller.  
■ Be careful not to touch the paper feed star wheels and flat cable.  
Cleaning the Pick-up Roller  
Remove the paper cassette from the MFC.  
1
2
Wipe the pick-up rollers with a cloth moistened with isopropyl  
alcohol.  
Pick-up Rollers  
Slide the paper cassette into the MFC until it locks into place.  
3
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E  
131  
Replacing the Ink Cartridges  
Your MFC is equipped with an ink dot counter that automatically  
monitors the ink level in each colour cartridge. When the counter detects  
an ink cartridge is running out of ink, the MFC will notify you by  
lighting the “Ink Empty” LED.  
Ink Empty LED Blinking = One or more Ink Cartridges are low.  
Ink Empty LED On  
=
One or more Ink Cartridges are empty.  
The display shows you which colour cartridges are low or empty. Be sure  
to follow the display prompts so you replace the colour cartridges in the  
appropriate order.  
When the ink cartridges are running low, you must use Ink  
Management to begin the cartridge replacement (Steps 1–3). If the  
ink is empty, skip to Step 4.  
Press Ink Management.  
1
2
3
Press  
or  
to choose 2. REPLACE INK.  
Press Set.  
If one or more ink cartridges are empty, for example Black, the screen  
displays INK EMPTY BLACK and PLS OPEN COVER.  
Press the scanner cover release button and lift the scanner cover.  
4
Open the cartridge covers by pinching the clips as shown in the  
illustration.  
5
Cartridge  
Cover  
Clips  
C H A P T E R F I F T E E N  
132  
Remove the ink cartridge by lifting it up and then out of the print  
head.  
6
Open the new ink cartridge bag for the colour on the display and  
remove the ink cartridge.  
7
8
Hold the ink cartridge as shown in the illustration, and remove the  
sealing tape from the side of the ink cartridge. Carefully peel the  
tape in the direction away from you.  
Opening  
Peel in the direction  
away from you!  
IMPORTANT: To prevent spilling ink and staining your hands and  
clothing, remove the sealing tape gently.  
Each colour has its own correct position. Insert each new ink  
cartridge into the carriage using the colour indicator on the print head  
as a guide.  
9
Please be careful not to push down the cartridge sensor.  
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E  
133  
Close the cartridge cover until it clicks into place.  
10  
After installing the ink cartridges, close the scanner cover. Your MFC  
prepares for a “head cleaning” and goes online. The display screen  
prompts you to verify a new ink cartridge was inserted for each  
colour you removed. Example: DID YOU CHANGE BLCK 1. YES  
2. NO.  
11  
12  
If the ink cartridge you installed is not a brand new one, please make  
sure to select 2.  
For each new cartridge, press 1 on the keypad to reset the ink dot  
counter for that colour automatically. (The ink dot counter enables  
the MFC to notify you when a colour is running low.)  
The MFC will enter a cleaning cycle for approximately two minutes  
for each replaced cartridge. The display screen alternately shows  
CLEANING and PLEASE WAIT.  
When the MFC completes the cleaning cycle, the display returns to  
Standby mode (date and time).  
WARNING  
If ink gets in your eyes, irrigate them with water immediately and  
consult a doctor if you are concerned.  
Caution  
■ DO NOT remove ink cartridges if you do not need to replace them.  
If you do so, it may reduce the ink quantity and the printer will not  
know the quantity of ink left in the cartridge.  
■ DO NOT shake the ink cartridges. If you do so, the ink may spill  
when you take off the sealing tape.  
C H A P T E R F I F T E E N  
134  
■ If ink stains your body or clothing, wash with soap or detergent  
immediately.  
■ If you install an ink cartridge in the wrong colour position, you must  
clean the print head several times before you start printing, after  
correcting the cartridge installation, because the colours were mixed.  
■ Once you open an ink cartridge, install it in the MFC and use it up  
within six months of installation. Use unopened ink cartridges within  
two years of production.  
■ DO NOT refill the ink cartridges. Attempting to use refilled  
cartridges may cause damage to the print head and will void your  
warranty.  
NOTE: If the INK EMPTY XXXX error message is on the display  
after you have installed ink cartridges, check that the ink cartridges are  
installed correctly.  
135  
C H A P T E R S I X T E E N  
Specifications  
16  
Product Description  
The MFC-760 is a 6 in 1 Multi-Function Centre: Colour Printer, Colour  
Copier (multiple copies) Colour Scanner, Plain Paper Fax, Colour PC  
Fax (via your PC) and Video Capture.  
Fax Specifications  
Compatibility  
Coding system  
Modem speed  
Document input width  
Document input length  
Scanning/Printing width  
Paper Cassette  
Printer type  
ITU-T Group 3  
MH/MR/MMR  
14400/12000/9600/7200/4800/2400; Automatic Fallback  
147 mm to 216 mm (ADF)  
127 mm to 356 mm (ADF)  
208 mm  
Max. 216 (Scanner)  
Max. 297 (Scanner)  
250 Sheets (75 g/m2)  
Ink Jet  
Grey scale  
256 levels (Error Diffusion)  
LCD, 16 characters x 2  
Display  
Polling types  
Standard, Secure, Delayed, Sequential  
Automatic/Light/Dark (manual setting)  
• Horizontal 8 dot/mm  
Contrast control  
Resolution  
• Vertical Standard––3.85 line/mm  
Fine, Photo––7.7 line/mm  
Superfine, Photo (copy)––15.4 line/mm  
C H A P T E R S I X T E E N  
136  
Memory Capacity  
One Touch Dial  
8MB (up to 470 pages)  
8 x 2 stations  
Speed Dial  
100 stations  
Automatic redial  
Auto answer  
4 times at 2 minute intervals  
1, 2, 3 or 4 rings  
Communication source  
Operating environment  
Best Print Quality  
Power source  
Public switched telephone network  
10-35°C (50-95°F)  
20-33°C (68-91°F)  
220 ~ 240V AC 50/60 Hz  
Standby: under 12 watts  
Operating: under 30 watts  
492 x 481 x 372 (mm)  
16kg  
Power consumption  
Dimensions  
Weight  
* “Pages” refers to the “ITU-T Chart”. Specifications and printed materials are subject to  
change for improvement without prior notice.  
Printer Specifications  
Printing  
Print method  
Piezo with 64 x 4 nozzles  
Resolution  
Monochrome/Colour Printing:  
1440 x 720 dots per inch (DPI)  
720 x 720 dots per inch (DPI)  
360 x 360 dots per inch (DPI)  
360 x 180 dots per inch (DPI)  
Print speed  
up to 7 pages / minute (Mono)  
up to 4 pages /minute (Colour)  
Print width  
203.2 mm (8 inches)  
Resident fonts  
Bitmap fonts  
■ Roman 10, 12, 15, PS  
Disk-based fonts  
35  
S P E C I F I C A T I O N S  
137  
Controller  
Emulations  
GDI/EPSON ESC/P (LQ-510, LQ-850, LQ-  
2550)  
Interface  
A shielded cable to IEEE 1284 (bi-directional)  
specification less than 2 m (6.5 feet) long  
should be used.  
Print Media  
Paper input  
Automatic loading from the Feeder or manual  
loading from the Manual Feed Slot  
■ Paper type:  
Plain paper, coated paper, glossy paper,  
transparencies, organizer paper (K, L) and  
envelopes.  
■ Paper size:  
Letter, Legal, A4, A5, B5, Executive,  
envelopes: CM10, DL, C5, Custom  
organizer: (K, L)  
Width  
95.3–216 mm (3.75–8.5")  
171–356 mm (6.75–14")  
64–120 g/m2 (17–32 lb)  
Length  
Weight  
■ Maximum feeder capacity: Approx. 250  
sheets of 75 g/m2 plain paper.  
Paper output  
Approximately 75 sheets of plain paper  
(Face up print delivery to the paper output  
tray)  
It is recommended that printed sheets are  
taken from the paper output tray immediately  
after printing.  
Ink  
Black and 3 individual colour ink cartridges  
separate from the print head  
Service life of ink cartridge Approximately 750 pages/Black cartridge at  
5% coverage  
Approximately 400 pages/Colour cartridge at  
5% coverage  
C H A P T E R S I X T E E N  
138  
Compilation and Publication Notice  
Under the supervision of Brother Industries Ltd., this manual has been  
complied and published, covering the latest product’s descriptions and  
specifications.  
The contents of this manual and the specifications of this product are  
subject to change without notice.  
Brother reserves the right to make changes without notice in the  
specifications and materials contained herein and shall not be responsible  
for any damages (including consequential) caused by reliance on the  
materials presented, including but not limited to typographical and other  
errors relating to the publication.  
Trademarks  
Multi-Function Link Pro is a trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
Windows is a registered trademark of Microsoft in the U.S. and other  
countries.  
MS-DOS is a registered trademark of Microsoft in the U.S. and other  
companies.  
Each company whose software title is mentioned in this manual has a  
Software License Agreement specific to its proprietary programs.  
The brother logo is a registered trademark of Brother Industries, Ltd.  
Epson is a registered trademark and LQ-510, LQ-850 and LQ-2550 are  
trademarks of Seiko Epson Corporation.  
IBM, IBM PC and Proprinter are registered trademarks of International  
Business Machines Corporation.  
All other brand and product names mentioned in this User’s Guide are  
registered trademarks of their respective companies.  
139  
Glossary  
ADF (Automatic Document Feeder Capacity) Refers to the number of  
pages that can be placed in the document feeder and fed one at a time  
automatically.  
Automatic Fax Transmission Sending a fax.  
Automatic Redial A feature that enables your fax machine to redial the  
last fax number if the original fax did not go through because the line  
was busy.  
Backup Print Sets your MFC to print a copy of faxes that are received  
and stored in memory.  
Beeper The sound the keys make when they are pressed, an error occurs  
or a document has been received or transmitted.  
Beeper Volume Volume setting for the beep when you press a key or  
make an error.  
Brightness Changing the Brightness makes the whole image lighter or  
darker.  
Broadcasting The ability to send the same fax message to more than  
one location.  
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.  
CNG tones The special tones (beeps) sent by fax machines during  
automatic transmission to tell the receiving machine that they are  
from a fax machine.  
COMM. ERROR (Communication error) An error during fax  
sending or receiving, usually caused by line noise or static.  
Coding Method Method of coding the information contained in a  
document. All fax machines must use a minimum standard of  
Modified Huffman (MH). Your fax machine is capable of greater  
compression method, Modified Read (MR) and Modified Modified  
Read (MMR), if the receiving machine has the same capability.  
Compatibility Group The ability of one fax unit to communicate with  
another. Compatibility is assured between ITU-T Group.  
Contrast Setting to compensate for dark or light documents, by  
lightening dark documents or darkening light documents.  
G L O S S A R Y  
140  
Cover Page Prints a page at the other party’s machine, that contains the  
sender and recipient’s name and fax number, number of pages and  
comment. You can generate an electronic cover page at the other end  
with pre-programmed information from memory or you can print a  
sample cover page to fax with your document.  
Cover Page Message The comment that is on the Cover Page. This is a  
programmable feature.  
Delayed Transmission Sends your fax at a later time that day.  
Dual Access Your machine can scan outgoing faxes or scheduled jobs  
into memory at the same time it is sending a fax or receiving or  
printing an incoming fax.  
ECM (Error Correction Mode) Detects errors during fax transmission  
and automatically resends the parts of the document that had errors.  
Electronic Cover Page A preprogrammed cover page that is transmitted  
from the fax machine’s memory, eliminating the need for making up  
cover pages manually.  
Extension Phone A telephone on the fax number that is plugged into a  
separate wall jack.  
External Phone A TAD (telephone answering device) or telephone that  
is plugged into the socket on the telephone line cord of your MFC.  
Fax Forwarding Sends a fax received in memory to another  
preprogrammed fax number.  
fax tones The signals sent by sending and receiving fax machines while  
communicating information.  
Fine Mode Resolution is 196 x 203 dpi. It is used for small print and  
graphs.  
Function Mode The programming mode for changing the setting of  
your MFC.  
grey scale The shades of grey available for copying and faxing  
photographs.  
group number A combination of One Touch and/or Speed Dial numbers  
that are stored on a One Touch Dial key for Broadcasting.  
Ink Management button Cleans the print head and / or resets the ink  
dot counter after replacing an ink cartridge.  
Journal Lists information about the last 50 incoming and outgoing  
faxes. TX means Transmit. RX means Receive.  
Journal Period The preprogrammed time period between automatically  
printed Journal Reports. You can print Journal on demand without  
interrupting this cycle.  
G L O S S A R Y  
141  
LCD (Liquid crystal display) The display screen on the MFC that  
shows interactive messages during On-Screen Programming and  
defaults to the date and time when the machine is idle.  
Memory Status List Shows how much memory is being used, how  
much is left, and the type of messages in memory.  
Memory usage Instructs the MFC how to allocate the memory.  
One Touch Dial Keys on the MFC control panel where you can store  
numbers for easy dialling. You must use a separate key for each  
number.  
Out of Paper Reception Receives faxes into the MFC’s memory when  
the machine is out of paper.  
Overseas Mode Makes temporary changes to the fax tones to  
accommodate noise and static on overseas phone lines.  
Pause Allows you to place a 3.5 second delay in the dialling sequence.  
Photo Mode A resolution setting that uses varying shades of grey for  
the best representation of photographs.  
Polling The process of a fax machine calling another fax machine to  
retrieve waiting fax messages.  
Pulse A form of dialling on a telephone line.  
Print reduction reduces the size of incoming faxes.  
Quick-Dial List A listing of names and numbers stored in One Touch  
and Speed Dial memory, in numerical order.  
Real Time transmission When memory is full, you can send documents  
in real time.  
Remaining Jobs You can check which jobs are waiting in memory and  
cancel jobs individually.  
Remote activation allows you to transfer a fax call, answered at an  
external or extension phone, to the MFC.  
Remote retrieval access The ability to access your MFC remotely from  
a touch tone phone.  
Remote retrieval access code The four-digit code that allows you to  
call and access your MFC to retrieve fax messages or change fax  
storage settings.  
Resolution The number of vertical and horizontal lines per inch. See:  
Standard, Fine, Super Fine, Photo.  
Ring Delay The number of telephone rings before the MFC answers a  
call in Fax mode.  
Ring Volume Volume setting for the fax machine’s ring.  
G L O S S A R Y  
142  
Scanning The process of sending an electronic image of an original  
paper document into your computer.  
Speaker Volume You can set the volume of the MFC speaker.  
Speed dial A preprogrammed number for easy dialling. You must press  
the Speed dial key and then two digit code to start the dialling  
process.  
Standard resolution 98 x 203 dpi. It is used for regular size text and  
quickest transmission.  
Station ID The stored information that appears on the top of faxed  
pages. It includes the sender’s name and fax number.  
Super fine resolution 392 x 203 dpi. Best for very small print and line  
art.  
System Setup List A printed report that shows the current setting of  
your machine.  
Tel-Index An electronic, alphabetical listing of stored One Touch, Speed  
Dial and Group numbers.  
Temporary Settings You can select certain options for each fax  
transmission without changing the default settings.  
Timer A feature that lets you program a fax to go out at a certain time,  
such as Delayed Fax or Delayed Polling Receive.  
Tone A form of dialling on the telephone line used for Touch Tone  
telephones.  
Transmission The process of sending documents over the phone lines  
from your MFC to the receiving fax machine.  
Xmit Report (Transmission Report) A listing of each transmission,  
showing caller ID, date, time, and number of pages.  
143  
Index  
A
Connect (Power Cord) .............................. 12  
Connecting (Computer) ............................ 22  
Connections ................................................ 7  
Contrast..................................................... 48  
Control Panel .............................................. 4  
Controller................................................ 137  
COOLING DOWN ................................. 117  
Copy (Enlarging) ...................................... 86  
Copy (Multiple) ........................................ 84  
Copy (One Page) ...................................... 83  
Copy (Reducing) ...................................... 86  
Copy (Single Colour) ............................... 92  
Copy (Sorted) ........................................... 84  
Copy (Stacked) ......................................... 84  
Copy Brightness ....................................... 92  
Copy Contrast ........................................... 92  
Copy Operations ....................................... 83  
Copy Quality ...................................... 86, 91  
Copy Quality (Default Settings) ............... 88  
Corrections ............................................... 42  
COVER OPEN ....................................... 117  
Cover page (Composing) .......................... 50  
Cover Page Message ................................. 52  
Activation Code ........................................ 60  
ADF (Automatic Document Feeder) ........ 46  
Alternating Displays ................................. 34  
Answer Mode ........................................... 58  
Answering Machine.................................. 20  
Automatic Transmission ........................... 49  
B
Beeper Volume.......................................... 43  
Bi-directional Printing .................... 113, 125  
Brightness ................................................. 88  
Broadcasting ............................................. 72  
Broadcasting (Set Up Groups).................. 69  
Brother Drivers ......................................... 23  
BT Call Sign ............................................. 62  
C
Cancelling Job .......................................... 56  
Cassette Capacity...................................... 30  
Chain Dialling .......................................... 72  
CHECK CASSETTE .............................. 117  
CHECK PAPER ..................................... 117  
CHECK PAPER SIZE ............................ 117  
Cleaning (Print Head) ............................. 123  
Cleaning (Scanner) ................................. 129  
Clock Change ........................................... 44  
Coated Paper ............................................. 29  
Colour Adjustment.................................... 91  
Computer Requirements ........................... 23  
Connect (External Telephone Answering  
Machine) ................................................... 20  
Connect (External Telephone) .................. 21  
Connect (MFC)......................................... 11  
D
Date and Time........................................... 39  
Delayed Transmission .............................. 53  
Dialling Mode........................................... 39  
Dialling Options ....................................... 71  
Difficulties .............................................. 121  
Document Feeder...................................... 46  
DOCUMENT JAM................................. 118  
Document Jam ........................................ 119  
Documents (Size) ..................................... 46  
I N D E X  
144  
Dos............................................................ 26  
Dual Access .............................................. 49  
J
Job Status .................................................. 55  
JOURNAL ................................................ 81  
E
ECM (Error Correction Mode) ................... 3  
Entering Text ............................................ 42  
Envelopes................................................ 111  
Error Messages ....................................... 117  
EXT.TEL/TAD Mode ............................... 57  
Extension Telephone................................. 60  
Extension Telephones ............................... 19  
External Telephone ................................... 60  
External Telephone Answering Device  
L
Legal Limitations...................................... 94  
Loading Paper ......................................... 109  
M
Maintenance ........................................... 129  
Manual Feed Slot.................................... 110  
Manual Mode............................................ 57  
Memory Full Message .............................. 93  
MEMORY STATUS ................................. 81  
Memory Status List .................................. 79  
Memory Storage ....................................... 44  
Multi-Line Connections............................ 17  
Multi-Purpose Paper Cassette............. 9, 108  
Multiple Copies ........................................ 84  
Multiple Resolution Transmission............ 54  
(TAD)........................................................ 20  
F
Fax Forwarding......................................... 76  
Fax Messages............................................ 79  
Fax Mode .................................................. 57  
Fax Redial ................................................. 72  
Fax Storage ............................................... 75  
Fax Tones and Handshake .......................... 2  
Fine (Resolution) ...................................... 48  
Function Mode.......................................... 33  
Function Selection Table .......................... 34  
O
On-Screen Programming .......................... 33  
On/Off Line Key ..................................... 112  
One Touch Dial (Changing)...................... 69  
One Touch Dial (Storing) ......................... 67  
One Touch Dialling................................... 71  
Open Button.............................................. 12  
Outgoing Message (External TAD) .......... 21  
Overseas Mode ......................................... 53  
G
Glossary .................................................. 139  
Glossy Paper ............................................. 29  
Grey scale ............................................... 135  
H
P
Help ............................................................ 1  
PABX ........................................................ 43  
Packing and Shipping ............................. 126  
Packing List ................................................ 7  
Paper ......................................................... 29  
Paper (Loading) .......................................... 9  
Paper Jam................................................ 119  
Paper Output Tray..................................... 10  
Paper Size ................................................. 30  
Paper Specifications ................................. 30  
I
Ink Cartridges ................................... 13, 131  
INK EMPTY XXXX .............................. 118  
Ink Management Key ............................. 112  
Inserting Spaces ........................................ 42  
International Calls .................................... 53  
I N D E X  
145  
Paper Type .................................... 30, 87, 90  
Pause ......................................................... 71  
PC Interface .............................................. 66  
Photo (Resolution) .................................... 48  
Pick-up Roller......................................... 130  
Polling (Receiving) ................................... 63  
Polling (Sequential receiving) .................. 65  
Polling (Transmit)..................................... 55  
Print (Fax in Memory) .............................. 61  
Print Area .................................................. 31  
Print Media ............................................. 137  
Print Quality ........................................... 123  
Printer ..................................................... 107  
Printer Driver .......................................... 108  
PRINTER JAM....................................... 118  
Printer Operation .................................... 112  
Printer Platen .......................................... 130  
Priority Key ............................................ 112  
Scanner Lock ............................................ 12  
Scanner Unit ............................................. 12  
Scroll......................................................... 33  
Setup ........................................................... 7  
Simultaneous Printing/Fax ..................... 111  
Speaker Volume ........................................ 44  
Special Characters .................................... 42  
Specification ........................................... 135  
Speed Dial (Changing) ............................. 69  
Speed Dial (Storing) ................................. 68  
Speed Dialling .......................................... 71  
Standard (Resolution) ............................... 48  
Station ID.................................................. 40  
Storing Telephone Number....................... 67  
Super Fine (Resolution)............................ 48  
SYSTEM SETUP ..................................... 81  
T
TEL. INDEX ............................................ 81  
Telephone Index ....................................... 71  
Telephone Numbers .................................. 67  
Timer ........................................................ 53  
Tone/Pulse ................................................ 39  
Trademarks ............................................. 138  
Transparencies .......................................... 29  
Troubleshooting ...................................... 117  
Q
QUICK-DIAL........................................... 81  
R
Real Time Transmission ........................... 49  
Reception into Memory ............................ 59  
Reduction (Printing) ................................. 59  
Remote Access Code .......................... 76, 77  
Remote Code (Changing) ......................... 61  
Remote Commands .................................. 77  
Remote Retrieval ...................................... 77  
Reports...................................................... 81  
Reset Key ................................................ 112  
Resolution ................................................. 48  
Resolution (Multiple) ............................... 54  
Ring Delay ................................................ 58  
Ring Volume ............................................. 44  
V
Vertical Black Lines ............................... 121  
Video Capture (Capturing Image) .......... 103  
Video Capture (Connecting Video  
Equipment) ......................................... 103  
Video Capture to PC ............................... 103  
Video Printing........................................... 95  
Video Printing (Black & White) ............... 97  
Video Printing (Brightness) .............. 98, 102  
Video Printing (Changing Default  
S
Settings) ................................................ 99  
Video Printing (Colour Adjustment) ...... 102  
Video Printing (Colour) ............................ 96  
Video Printing (Paper Type) ..................... 98  
Safety Instructions .................................. 115  
Scan Fax ................................................... 47  
Scanner Glass ........................................... 47  
I N D E X  
146  
Video Printing (Setting Paper Type) ....... 100  
Video Printing (Setting Print Size) ......... 101  
Video Printing (Setting Quality)............. 100  
Video Printing (Setting Video Type)....... 100  
X
XMIT REPORT ........................................ 81  
147  
Change Answer Mode  
Press 9 8  
then for EXT.TEL/TAD, press 1.  
Fax, press 2.  
REMOTE CONTROL ACCESS CARD  
Using Remote Access Code  
Dial your machine phone number from a  
touch tone phone.  
Enter your Remote Control Access Code  
(159 ) after the beep.  
1
2
3
Exit Remote Operation  
Press 9 0.  
Change Remote Access Code  
Your machine signals the kinds of messages  
received:  
Press Menu, 1, 7, 3.  
Enter the 3-digit number. The cannot be  
used.  
1
2
1 long beep — Fax message(s)  
No beeps — no messages  
After 2 short beeps, enter a command.  
Press 9 0 to reset your machine when you  
finish.  
4
5
Press Set.  
Press Stop to exit.  
3
4
Hang up.  
6
4
1
148  
Retrieve a Fax  
Press 9 6  
then to Print a Memory Status List press 1,  
then enter the number of remote fax  
machine, and then # #. After the beep,  
hang up and wait.  
Remote Commands  
Change Fax Forwarding Setting  
Press 9 5  
then to Turn feature off press 1.  
Enter Fax Forwarding press 2.  
Program Fax Forward Number press  
4. Enter the new number of the remote  
fax machine where you want your fax  
message forwarded and then press # #.  
Press 9 6 1 after two short beeps, then  
enter the number of remote fax  
machine, and then # # to retrieve  
Memory Status List.  
Retrieve all faxes press 2, then enter the  
number of remote fax machine, and  
then # #. After the beep, hang up and  
wait.  
Erase all fax messages press 3.  
Check the Receiving Status  
Press 9 7 1.  
Turn Fax Storage on press 6.  
Turn Fax Storage off press 7.  
1 long beep — Fax message(s)  
3 short beeps — no messages  
2
3
Declaration of Conformity  
We Brother International Europe Ltd.  
Brother House,  
1, Tame Street,  
Audenshaw,  
Manchester, M34 5JE  
United Kingdom  
declare that this product is in conformity with the following normative  
documents:  
Safety: EN 60950:including amendment A1:1993 A2:1993  
A3:1995 and A4:1997  
EMC: EN55022:1998  
EN55024:1998  
. .  
EN61000 3 2  
. .  
EN61000 3 3  
following the provisions of the Low Voltage Directive 73/23/EEC and the  
Electromagnetic Compatibility Directive 89/336/EEC (as amended by 91/  
263/EEC and 92/31/EEC)  
®
This machine is approved for use in the country of purchase only, local  
Brother companies or their dealers will only support fax machines purchased  
in their own countries.  
*Manufactured by Brother Industries Ltd., whose quality system  
is registered by BSI and JQA.  
UK/IRE  
LE2505004  
Printed in Japan  
BSI Certificate of registration No. FM27214  
JQA Certificate of registration No. JQA-0367  

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