USER’S GUIDE
MFC-685CW
MFC-885CW
Version A
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product should you lose your receipt;
„ may support an insurance claim by you in the event of product loss covered by insurance; and,
„ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software documents and utilities, read FAQs and
troubleshooting tips, and learn how to get the most from your Brother product.
Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
®
Windows only).
For Customer Service
In USA:
1-800-284-4329
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
1-877-BROTHER
In Canada:
(514) 685-4898 (fax)
i
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (You can visit
us online for a complete selection of the Brother accessories and supplies that are available for
purchase.)
In USA:
1-877-552-MALL (6255)
1-800-947-1445 (fax)
In Canada:
1-877-BROTHER
Description
Item
Ink Cartridge Standard <black>
Ink Cartridge <cyan> (blue)
Ink Cartridge <magenta> (red)
Ink Cartridge <yellow>
Premium Glossy Photo Paper
(Letter size / 20 sheets)
(4"×6" size / 20 sheets)
Matte Inkjet Paper
LC51BK (Prints approx. 500 pages)
LC51C (Prints approx. 400 pages)
LC51M (Prints approx. 400 pages)
LC51Y (Prints approx. 400 pages)
BP61GLL
BP61GLP
BP60ML (USA only)
(Letter size / 25 sheets)
Inkjet Plain Paper
BP60PL (USA only)
(Letter size / 250 sheets)
Telephone Line Cord
Telephone Handset
(MFC-685CW only)
Handset Curled Cord
(MFC-685CW only)
Cordless Handset
LG3077001 (USA only)
LE5803016 (USA only)
UL8019005 (USA only)
BCL-D10
(MFC-885CW only)
Battery
BCL-BT10
(MFC-885CW only)
User's Guide
LS2423001 (English for USA and Canada)
LS2423002 (French for Canada)
iii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
iv
®
Brother One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother -brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life;
5 Problems arising from other than defects in
materials or workmanship; and,
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
„ This limited warranty (“warranty”) is given
only to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).
„ If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
®
What is covered:
„ This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges,
cordless handset battery, refill ribbons,
therma PLUS paper and thermal paper.
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-877-BROTHER (1-877-
276-8437) or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-877-BROTHER (1-877-276-8437) or
„ Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
„ This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What Brother will ask you to do:
After contacting Brother or
a
Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
What is the length of the Warranty Periods:
„ Machines: one year from the original
purchase date.
„ Accompanying
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
v
®
Brother One Year Limited Warranty and Replacement Service
(USA only)
discretion. Brother reserves the right to supply
a refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished
parts provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
has not been sufficiently validated with a copy
of the proof of purchase (bill of sale). The
replacement Machine you receive (even if
refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged for
any service and/or replacement parts/products
at Brother's then current published rates.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for the repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
When a replacement Machine is authorized by
Brother, and you have delivered the Machine
to an Authorized Service Center, the
Authorized Service Center will provide you
with a replacement Machine after receiving
one from Brother. If you are dealing directly
with Brother, Brother will send to you a
replacement Machine with the understanding
that you will, after receipt of the replacement
Machine, supply the required proof of
purchase information, together with the
Machine that Brother agreed to replace. You
are then expected to pack the Machine that
Brother agreed to replace in the package from
the replacement Machine and return it to
Brother using the pre-paid freight bill supplied
by Brother in accordance with the instructions
provided by Brother. Since you will be in
possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you
provide until Brother receives your original
Product and determines that your original
Product is entitled to warranty coverage. Your
credit card will be charged up to the cost of a
new Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the limited
ORAL,
WHETHER
EXPRESSED
BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
„ This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother's obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
„ This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
„ This Limited Warranty (and Brother's
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important:
We recommend that you keep all original
packing materials, in the event that you ship
this Product.
warranty;
(iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired or
© 2007 Brother International Corporation
vi
BROTHER MULTIFUNCTION CENTER / FAX MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of
charge if defective in material or workmanship. This warranty applies only to products
purchased and used in Canada.
This limited Warranty does not include cleaning, consumables (including, without limitation, ink
cartridges, print cartridges, print rolls, thermal paper rolls, toner cartridges, drum units, OPC
belts, fixing units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner
packs, oil bottles) or damage caused by accident, neglect, misuse or improper installation or
operation, any damage caused from service, maintenance, modifications, or tampering by
anyone other than a Brother Authorized Service Representative, or if shipped out of the country.
The use of supplies or consumable items that are non-Brother products may void your warranty.
This limited warranty ceases when this machine is rented, sold, or otherwise disposed of.
Operation of the MFC/Fax machine in excess of the specifications or with the Serial Number or
Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability
of the end-user/purchaser. In order to obtain warranty service, the MFC/Fax machine must be
delivered or shipped freight prepaid by the end-user/purchaser to a “Brother” Authorized
Service Centre, together with your Canadian Proof of Purchase in the form of a Sales Receipt.
When shipping or transporting your MFC/Fax machine, please refer to your Operation
Manual for the proper packaging procedures.
For Laser units: Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner
packs or oil bottles on applicable models) during shipping or transport will cause severe
damage to the Laser MFC/Fax machine and will void the Warranty.
For inkjet units: (When shipping your Inkjet MFC/Fax machine remove the ink cartridges and
replace them with the original protective parts. If original protective parts are not available,
leave ink cartridges installed. Please avoid shipping the unit without original protective parts
or ink cartridges.) Damage to your print head resulting from packing the Inkjet MFC/Fax
machine without the ink cartridges or the protective parts will void your warranty.
Improper packaging may cause severe damage to the machine during shipping and will void
the warranty.
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING,
WITHOUT
LIMITATIONS,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. The warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Fax machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Fax machine shall be liable for any indirect, incidental, special, consequential, exemplary,
or punitive damages, including lost profits, arising from the use of or inability to use the product,
even if advised by the end user/purchaser of the possibility of such damages. Since some
Provinces do not allow the above limitation of liability, such limitation, may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other
rights which vary from Province to Province.
Warranty Service is available at Brother Authorized
Service Centres throughout Canada. For Technical
Assistance or for the name and location of your nearest
Authorized Service Centre call 1-877-Brother.
Internet support: [email protected] or browse Brother's Web Site www.brother.ca.
vii
Table of Contents
Viewing Documentation...................................................................................2
Acceptable paper and other media......................................................................12
Turning the machine off.................................................................................21
Turning the machine on.................................................................................21
Paper settings......................................................................................................23
Beeper Volume..............................................................................................25
Automatic Daylight Savings Time........................................................................27
viii
LCD display .........................................................................................................28
LCD Contrast.................................................................................................28
Setting the backlight brightness.....................................................................28
Setting the Off Timer .....................................................................................29
Memory Security..................................................................................................30
Faxing from the ADF ....................................................................................34
Color fax transmission...................................................................................35
Canceling a fax in progress...........................................................................35
Additional sending operations..............................................................................37
Contrast.........................................................................................................37
Changing fax resolution.................................................................................38
Dual access (Black & White only)..................................................................38
Overseas Mode .............................................................................................39
Sending a fax manually .................................................................................40
Out of Memory message ...............................................................................41
Receive modes....................................................................................................42
Using receive modes...........................................................................................43
Fax only.........................................................................................................43
Fax/Tel...........................................................................................................43
Manual...........................................................................................................43
Message Center (MC) ...................................................................................43
ix
Ring Delay.....................................................................................................44
Additional receiving operations............................................................................46
Voice operations..................................................................................................47
Making a telephone call.................................................................................47
Distinctive Ring..............................................................................................50
Outgoing Call.................................................................................................61
Setting up groups for broadcasting................................................................65
x
Message Center mode ........................................................................................68
Setting up the Message Center.....................................................................68
Outgoing message (OGM) ............................................................................68
Playing voice messages................................................................................70
Erasing incoming messages..........................................................................70
Additional Message Center operations................................................................71
Setting toll saver............................................................................................71
Fax Forwarding....................................................................................................73
Fax Storage.........................................................................................................75
Fax Preview.........................................................................................................75
How to preview a received fax.......................................................................75
Changing the destination PC.........................................................................78
Turning off Advanced Fax Operations.................................................................79
Changing Advanced Fax Operations...................................................................79
Remote Retrieval.................................................................................................80
Retrieving fax messages ...............................................................................82
Fax reports...........................................................................................................83
Transmission Verification Report...................................................................83
Fax Journal (activity report)...........................................................................83
Reports................................................................................................................84
How to print a report......................................................................................84
Setup to receive polling .................................................................................85
Set up for polled transmit...............................................................................86
xi
How to copy.........................................................................................................88
Entering Copy mode......................................................................................88
Stop copying..................................................................................................88
Copy settings.......................................................................................................89
‘Out of Memory’ message....................................................................................93
®
or USB Flash memory drive
96
PhotoCapture Center Operations ......................................................................96
Search by Date............................................................................................103
Print All Photos............................................................................................104
DPOF printing..............................................................................................105
PhotoCapture Center print settings .................................................................106
xii
Entering Scan mode....................................................................................110
Understanding the Error Messages...................................................................111
Setting your digital camera..........................................................................112
DPOF printing..............................................................................................113
Understanding the Error Messages...................................................................115
Choosing a location...........................................................................................120
To use the machine safely.................................................................................121
Important safety instructions........................................................................125
Standard telephone and FCC Notices (These notices are in effect on
models sold and used in the United States only.) ...................................126
Federal Communications Commission (FCC) Declaration of Conformity
(USA only)...............................................................................................128
LAN connection ...........................................................................................129
Troubleshooting ................................................................................................132
Error animation............................................................................................141
Document jam ............................................................................................143
Dial Tone ....................................................................................................145
Telephone line interference.........................................................................146
xiii
Routine maintenance.........................................................................................146
Uninstalling and installing the handset and handset cradle
(MFC-685CW only)..................................................................................153
Checking the serial number.........................................................................155
Packing and shipping the machine....................................................................155
On-screen programming....................................................................................158
Menu table...................................................................................................158
Menu table...................................................................................................159
General..............................................................................................................175
Cordless handset (BCL-D10) ......................................................................181
PhotoCapture Center .......................................................................................184
Interfaces...........................................................................................................188
Computer requirements.....................................................................................189
Consumable items.............................................................................................190
xiv
General Information
1
1
Using the
documentation
Accessing the
Software User’s Guide
and Network User’s
Guide
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Symbols and conventions
used in the documentation
1
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifies specific
keys on the machine’s control
panel.
Viewing Documentation
1
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Viewing Documentation
®
(For Windows )
1
Courier Text in the Courier New font
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
New
identifies messages on the
LCD of the machine.
User’s Guides in HTML format.
Warnings tell you what to do to
prevent possible personal injury.
If you have not installed the software, you can
find the documentation by following the
instructions below:
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
General Information
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
1
Software User’s Guide
®
„ Scanning (For Windows 2000
®
Professional/Windows XP and
Windows Vista™)
®
„ ControlCenter3 (For Windows 2000
®
Professional/Windows XP and
Windows Vista™)
„ Network Scanning
Scansoft™ PaperPort™ 11SE with OCR
How-to-Guides
Note
If this window does not appear, use
„ The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE with OCR
application.
®
Windows Explorer to run the start.exe
program from the root directory of the
Brother CD-ROM.
d Click Documentation.
How to find Network setup
instructions
e Click the documentation you want to
1
read.
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™ or AOSS™,
please see the Network User’s Guide.
„ HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
„ PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
Viewing Documentation
(For Macintosh )
How to find Scanning instructions
1
®
1
There are several ways you can scan
documents. You can find the instructions as
follows:
®
a Turn on your Macintosh . Insert the
Brother CD-ROM into your CD-ROM
Software User’s Guide
drive. The following window will appear.
®
„ Scanning (For Mac OS X 10.2.4 or
greater)
®
„ ControlCenter2 (For Mac OS X 10.2.4 or
greater)
®
„ Network Scanning (For Mac OS X
10.2.4 or greater)
®
®
Presto! PageManager User’s Guide
®
®
„ The complete Presto! PageManager
User’s Guide can be viewed from the Help
®
®
selection in the Presto! PageManager
application.
b Double-click the Documentation icon.
c Double-click your language folder.
How to find Network setup
instructions
1
d Double-click the top page file to view the
Software User's Guide and Network
User's Guide in HTML format.
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™ or AOSS™,
please see the Network User’s Guide.
e Click the documentation you want to
read:
„ Software User’s Guide
„ Network User’s Guide
4
General Information
Accessing Brother
Support
1
(For Windows®)
1
You can find all the contacts you will need, such
as Web support (Brother Solutions Center),
Customer Service and Brother Authorized
and on the Brother CD-ROM.
„ Click Brother Support on the main menu.
The following screen will appear:
„
click Brother Home Page
.
„ To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
„ To access the USA Brother online
additional product and services
information, click Brother Mall.com.
„ To access Canada’s Brother online
additional product and services
information, click Shop Online (Canada).
„ For the latest news and product support
click Brother Solutions Center.
„ To visit our web site for original/genuine
Brother Supplies
Supplies Information.
„ To return to the main page, click Back or
If you have finished, click Exit.
5
Chapter 1
Control panel overview
1
1
MFC-685CW
11
10
9 8
7
12
1
2
MFC-885CW
1
11
10
9
8
7
12
1
2
Note
Most of the illustrations in this User’s Guide show the MFC-685CW.
„ Hold (MFC-685CW)
1
Dial Pad
Lets you place telephone calls on hold.
„ Hold/Intercom (MFC-885CW)
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
Lets you place telephone calls on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
(Canada only) The # key lets you temporarily
switch the dialing mode during a telephone call
from Pulse to Tone.
„ Speaker Phone
2
6
Fax and telephone keys
Turns the speaker phone on or off.
„ Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.
General Information
1
7
6
3
4
5
6
7
3
4
5
3
Mode keys:
„ a Speed Dial
Lets you look up and dial numbers that are
stored in the memory.
„
„
„
„
Fax
Lets you access Fax mode.
„ d or c
Scan
Press to scroll backward or forward to a
menu selection.
Lets you access Scan mode.
Also, press to choose options.
Copy
„ a or b
Lets you access Copy mode.
Press to scroll through the menus and
options.
PhotoCapture
®
Lets you access PhotoCapture Center
mode.
„ Menu
Access the main menu.
„ OK
4
Menu keys:
„ Volume keys
Choose a setting.
d
c
„ Clear/Back
In Fax mode, you can press these keys to
adjust the ring volume.
Press to cancel the current setting.
7
Chapter 1
5
Start keys:
„
Color Start
Lets you start sending faxes or making
copies in full color. Also lets you start a
scanning operation (in color or black &
white, depending on the scanning setting in
the ControlCenter software).
„
Black Start
Lets you start sending faxes or making
copies in black & white. Also lets you start
a scanning operation (in color or black &
white depending on the scanning setting in
the ControlCenter software).
6
7
Stop/Exit
Stops an operation or exits from a menu.
LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
8
9
Ink
Lets you clean the print head, check the print
quality, and check the available ink volume.
Fax Preview
Lets you preview incoming and outgoing faxes
on the LCD.
10 Microphone
Picks up your voice when you speak to another
party using Speaker Phone.
11 On/Off
You can turn the machine on or off.
12 Message Center keys:
„
Message Center
Turns the Message Center on or off. Will
also flash if you have new messages.
„ Play/Record (MFC-685CW)
Plays voice messages stored in the
memory. Will also let you record telephone
calls.
„ Play (MFC-885CW)
Plays voice messages stored in memory.
„ Erase
Deletes voice messages.
8
General Information
LCD display screen
1
Basic Operations
1
The LCD shows the current machine status
when the machine is idle.
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
1
1
2
3
4
Mem.
a Press Menu.
b Press a or b to choose
General Setup.
Fax
12:45
General Setup
Fax
LAN
5
6
Print Reports
Machine Info.
Initial Setup
1
Wireless Status
OK
Menu
Select & Press
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
c Press OK.
d Press a or b to choose Mode Timer.
General Setup
0
Max
Mode Timer
Paper Type
Paper Size
2Mins
Plain Paper
Letter
2
Memory Status
Volume
Lets you see the available memory in the
machine.
Auto Daylight
Off
Menu
Select & Press
OK
3
4
Ink indicator
Lets you see the available ink volume.
e Press d or c to choose 30Secs.
Current Receive Mode
Lets you see the current receive mode.
„ Fax(Fax only)
General Setup
Mode Timer
Paper Type
Paper Size
30Secs
Plain Paper
Letter
„ F/T(Fax/Tel)
Volume
„ MC(Msg Ctr)
Auto Daylight
Off
„ Mnl(Manual)
Menu
Select & Press
OK
5
6
Voice message in the machine’s memory.
Shows how many received voice messages
are in the memory.
f Press OK.
You can see the current setting on the
LCD:
Faxes in memory
Shows how many received faxes are in the
memory.
General Setup
Mode Timer
30Secs
Paper Type
Paper Size
Plain Paper
Letter
Volume
Auto Daylight
Off
Menu
Select & Press
OK
g Press Stop/Exit.
9
Loading documents and paper
2
2
How to load documents
2
Loading documents
2
CAUTION
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
DO NOT pull on the document while it is
feeding.
Using ADF
2
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 20 lb
2
(80 g/m ) paper and always fan the pages
DO NOT use cardboard, newspaper or fabric.
before putting them in the ADF.
Recommended environment
2
„ Make sure documents written with ink are
completely dry.
Temperature:
Humidity:
Paper:
68 to 86° F (20 to 30° C)
50% to 70%
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until the display shows
ADF Ready.
2
20 lb LTR (80 g/m A4)
Document Sizes Supported
2
b Adjust the paper guides to fit the width of
your documents.
Length:
Width:
5.8 to 14 in.
(148 to 355.6 mm)
c Unfold the ADF Document Output
5.8 to 8.5 in.
(148 to 215.9 mm)
Support Flap (1).
2
Weight:
17 to 24 lb (64 to 90 g/m )
1
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
10
Loading documents and paper
c Close the document cover.
Using the scanner glass
2
CAUTION
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
2
Document Sizes Supported
2
Length:
Width:
Up to 11.7 in. (297 mm)
Up to 8.5 in. (215.9 mm)
Up to 4.4 lb (2 kg)
Scannable area
2
Weight:
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
How to load documents
Note
2
To use the scanner glass, the ADF must
be empty.
3
4
1
a Lift the document cover.
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
2
Usage Document Top (1)
Left (3)
Size
Bottom (2) Right (4)
Fax
Letter
0.12 in.
(3 mm)
0.16 in.
(4 mm)
A4
0.12 in.
(3 mm)
0.04 in.
(1 mm)
Copy
Scan
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0 in.
(0 mm)
11
Chapter 2
Handling and using media
2
Acceptable paper and
other media
The print quality can be affected by the type
of paper you are using in the machine.
2
„
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and away
from moisture, direct sunlight and heat.
„ The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
„
Avoid touching either side of transparencies
because they absorb water and perspiration
easily, and this may cause decreased
output quality. Transparencies designed for
laser printers/copiers may stain your next
document. Use only transparencies
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
„ When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu. (See
recommended for inkjet printing.
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
„ When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
1
„ When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
1
1
0.08 in. (2 mm) or longer
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
Recommended media
2
• Paper made with a short grain
To get the best print quality, we suggest using
Brother paper. (See table below.)
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Paper capacity of the output paper
tray
2
Brother paper
2
Up to 50 sheets of 20 lb Letter or 80 g/m A4
paper.
Paper Type
Item
Letter Plain
BP60PL (USA only)
BP61GLL
„ Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
Letter Glossy Photo
Letter Inkjet (Matte)
4 × 6 in. Glossy Photo
BP60ML (USA only)
BP61GLP
12
Loading documents and paper
Choosing the right media
2
Paper type and size for each operation
2
2
Paper Type
Paper Size
Usage
Fax
Copy
Photo
Printer
Capture
Cut Sheet
Letter
A4
8 1/2 × 11 in. (216 × 279 mm)
8.3 × 11.7 in. (210 × 297 mm)
8 1/2 × 14 in. (216 × 356 mm)
Yes
Yes
Yes
–
Yes
Yes
Yes
–
Yes
Yes
–
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Legal
Executive 7 1/4 × 10 1/2 in. (184 × 267 mm)
–
JIS B5
A5
7.2 × 10.1 in. (182 × 257 mm)
5.8 × 8.3 in. (148 × 210 mm)
4.1 × 5.8 in. (105 × 148 mm)
4 × 6 in. (10 × 15 cm)
–
–
–
–
Yes
–
–
A6
–
–
Cards
Photo
Photo L
Photo 2L
–
Yes
–
Yes
–
3 1/2 × 5 in. (89 × 127 mm)
5 × 7 in. (13 × 18 cm)
–
–
–
Yes
–
Index Card 5 × 8 in. (127 × 203 mm)
–
–
Post Card 3.9 × 5.8 in. (100 × 148 mm)
1
–
–
–
Post Card 5.8 × 7.9 in. (148 × 200 mm)
–
–
–
–
–
–
–
–
–
Yes
Yes
Yes
2 (Double)
Envelopes
C5
6.4 × 9 in. (162 × 229 mm)
4.3 × 8.7 in. (110 × 220 mm)
Envelope
DL
Envelope
COM-10
Monarch
4 1/8 × 9 1/2 in. (105 × 241 mm)
3 7/8 × 7 1/2 in. (98 × 191 mm)
4.1 × 9.3 in. (105 × 235 mm)
–
–
–
–
–
–
–
–
–
Yes
Yes
Yes
JE4
Envelope
Letter
A4
8 1/2 × 11 in. (216 × 279 mm)
8.3 × 11.7 in. (210 × 297 mm)
–
–
Yes
Yes
–
–
Yes
Yes
Transparencies
13
Chapter 2
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
2
Cut
Sheet
Plain Paper
0.003 to 0.006 in. (0.08 to 0.15 mm)
0.003 to 0.01 in. (0.08 to 0.25 mm)
Up to 0.01 in. (Up to 0.25 mm)
Up to 0.01 in. (Up to 0.25 mm)
Up to 0.006 in. (Up to 0.15 mm)
Up to 0.01 in. (Up to 0.23 mm)
Up to 0.02 in. (Up to 0.52 mm)
–
17 to 32 lb (64 to 120 g/m )
100
2
Inkjet Paper
20
17 to 53 lb (64 to 200 g/m )
2
Glossy Paper
Up to 58 lb (Up to 220 g/m )
20
2
Cards Photo 4"×6"
Index Card
Up to 58 lb (Up to 220 g/m )
20
2
30
30
10
10
Up to 32 lb (Up to 120 g/m )
2
Post Card
Up to 53 lb (Up to 200 g/m )
2
Envelopes
20 to 25 lb (75 to 95 g/m )
–
Transparencies
1
2
Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of Letter/A4 20 lb (80 g/m2) paper.
For Photo 4"×6" and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada).
14
Loading documents and paper
b Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
Loading paper and
other media
2
1
Note
2
To print on Photo (4"×6") or Photo L
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).
2
c Fan the stack of paper well to avoid
paper jams and misfeeds.
1
Note
Always make sure that the paper is not
curled.
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
15
Chapter 2
f Close the output paper tray cover.
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
g Slowly push the paper tray completely
into the machine.
e Gently adjust the paper side guides to
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
Note
Do not use the paper support flap for
Legal paper.
16
Loading documents and paper
How to load envelopes and post cards
2
Loading envelopes and post
cards
2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
About envelopes
2
2
„ Use envelopes that weigh from 20 to 25 lb
Note
2
If the envelopes or post cards are ‘double-
feeding’, put one envelope or post card in
the paper tray at a time.
(75 to 95 g/m ).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
1
2
17
Chapter 2
If you have problems when printing on
envelopes, try the following suggestions:
Loading photo paper
2
2
Note
a Open the envelope flap.
In Canada, the photo bypass tray is
called the photo paper tray.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
Use the photo bypass tray, which has been
assembled on the top of the output paper tray
cover, to print on photo 4"×6" and photo L
3.5"×5" size paper. When you use the photo
bypass tray, you do not have to take out the
paper that is in the tray beneath it.
c Adjust the size and margin in your
application.
a Press the photo bypass tray release
button with your left thumb and push the
photo bypass tray backward until it
clicks into the photo printing position.
1
1
Photo Bypass Tray
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
1
2
18
Loading documents and paper
c Put the photo paper into the photo
bypass tray and gently adjust the paper
side guides to the paper.
Removing small printouts
from the machine
2
Make sure the paper side guides touch
the sides of the paper.
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
2
Note
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled.
d When you have finished printing photos
return the photo bypass tray to the
normal printing position.
Press the photo bypass tray release
button with your left thumb and pull the
photo bypass tray forward until it clicks.
19
Chapter 2
Printable area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Cut Sheet Paper
Envelopes
3
4
3
1
4
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
Envelopes
0.12 in. (3 mm)
0.47 in. (12 mm)
0.12 in. (3 mm)
0.95 in. (24 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Note
The Borderless feature is not available for envelopes.
20
General setup
3
3
On/Off key
3
On/Off setting
3
When the machine is idle, you can turn it on
and off by pressing the On/Off key.
You can customize the machine's On/Off
key. The factory setting is
Fax Receive:Off.(MFC-685CW) and
Fax Receive:On(MFC-885CW). Your
machine will not work when it is switched off,
but it will clean the print head periodically. If
you turn this setting to Fax Receive:On,
you can receive faxes or calls even when the
this page.)
3
Note
If you have connected an external
telephone or TAD, it is always available.
Turning the machine off
3
a Press and hold down the On/Off key
until the LCD shows Shutting Down.
The LCD will stay on for a few seconds
before going off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
Turning the machine on
3
c Press a or b to choose
On/Off Setting.
a Press the On/Off key.
d Press d or c to choose
Fax Receive:Onor
Fax Receive:Off.
Press OK.
e Press Stop/Exit.
21
Chapter 3
MFC-685CW
MFC-885CW
On/Off
setting
Receive
mode
Available
operations
On/Off
setting
Receive
mode
Available
operations
Fax Receive:
Off
—
No machine
Fax Receive: Fax Only
Fax Receive
Easy Receive
operations will be
available other
than cleaning the
print head.
On
Fax/Tel
Delayed Fax
Fax Forward
(factory
setting)
(factory
setting)
Manual
Paging
Fax Receive: Fax Only
Fax Receive
Easy Receive
Fax Storage
Fax Preview
On
Fax/Tel
Delayed Fax
PC Fax Receive
Manual
Fax Forward
Remote Retrieval
Paging
MC
Fax Receive
Recording
Incoming Message
Easy Receive
Fax Storage
Fax Preview
PC Fax Receive
Remote Retrieval
Delayed Fax
MC
Fax Receive
Recording
Incoming Message
Easy Receive,
Fax Forward
Paging
Fax Storage
Fax Preview
Delayed Fax
PC Fax Receive
Fax Forward
Remote Retrieval
Paging
Fax Receive:
Off
—
No machine
Fax Storage
operations will be
available other
than cleaning the
print head.
Fax Preview
PC Fax Receive
Remote Retrieval
1
1
2
3
4
You cannot receive a fax with Black Start or
Color Start.
You cannot receive a fax with Black Start or
Color Start.
2
3
You can receive telephone calls by lifting the handset
You can receive telephone calls by using the
cordless handset.
When an external TAD is connected and Easy
Receive is turned on.
When an external TAD is connected and Easy
Receive is turned on.
4
Set before you switch off the machine.
Set before you switch off the machine.
22
General setup
Mode Timer
3
Paper settings
3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
PhotoCapture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
Paper Type
3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
3
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Type.
d Press d or c to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photoor Transparency.
Press OK.
e Press Stop/Exit.
a Press Menu.
Note
b Press a or b to choose
General Setup.
Press OK.
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
c Press a or b to choose Mode Timer.
d Press d or c to choose 0Sec, 30Secs,
1Min, 2Mins, 5Minsor Off.
Press OK.
e Press Stop/Exit.
23
Chapter 3
Paper Size
3
Volume Settings
3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 4 × 6 in.
(10 × 15 cm) and three sizes for printing
faxes: Letter, Legal and A4. When you
change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.
Ring Volume
3
You can choose a range of ring volume
levels, from Highto Off.
While in Fax mode
, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.You can also change the volume
through the menu, by following the
instructions below:
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Size.
Setting the Ring Volume from the
menu
3
d Press d or c to choose Letter, Legal,
A4, A5or 4"x6".
a Press Menu.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
e Press Stop/Exit.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
24
General setup
Beeper Volume
3
Speaker Volume
3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of speaker volume
levels, from Highto Off.
a Press Menu.
You can choose a range of volume levels,
from Highto Off.
b Press a or b to choose
General Setup.
Press OK.
3
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Speaker.
c Press a or b to choose Volume.
Press OK.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
d Press a or b to choose Beeper.
e Press d or c to choose Low, Med, High
f Press Stop/Exit.
You can also adjust the speaker volume by
or Off
Press OK.
pressing Speaker Phone.
f Press Stop/Exit.
a Press Speaker Phone.
b Press d or c
.
This setting will stay until you change it
again.
c Press Speaker Phone.
Note
• You can adjust the speaker volume while
you are listening to your outgoing
message (OGM) and incoming messages
(ICM’s) by pressing d or c
.
• If you turn Incoming Recording Monitor to
OFF the Speaker for screening calls will
be disabled and you won’t hear callers
leaving messages. The volume for other
operations can still be controlled using
d or c
.
25
Chapter 3
Volume Amplify: On-
Temporary
Handset Volume
(MFC-685CW only)
3
This setting is appropriate if some of the
users are hearing-impaired. During a
conversation, users can press d or c
a Press Menu.
on
the control panel to adjust the volume to Low,
Highor Amplify. When the handset is
replaced, the handset volume returns to the
default setting of Low.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
Volume Amplify: On-
Permanent
Choose Volume Amplify: On-Permanent
if all of the users are hearing-impaired. During
d Press a or b to choose Handset.
e Press d or c to choose Lowor High.
Press OK.
a conversation, users can press
d or c
on the control panel to adjust the volume to
Low, Highor Amplify. When the handset is
replaced, the handset volume returns to the
default setting of Amplify.
f Press Stop/Exit.
Note
• You can adjust the handset volume any
time you are talking on the telephone.
There are two handset volume levels, Low
and High. The default setting is Low.
Note
When you press
d or c
on the
control panel to adjust the volume, the
LCD shows the setting you are choosing.
Each key press changes the volume to the
next setting.
• Press d or c
to adjust the volume
level. The LCD shows the setting you are
choosing. The new setting will remain until
you change it again.
WARNING
It is important that you do NOT choose
Permanent unless ALL the users are
hearing-impaired. Otherwise, the default
setting of Amplifymay damage the
hearing of some users.
Choosing the Handset
Volume (For Volume Amplify)
(MFC-685CW only)
3
Before you begin to use the machine, you
must decide if you need to set the handset
volume to Volume Amplify: Onfor a user
who is hearing-impaired. The AMPLIFY
volume level complies with FCC standards.
Volume Amplify: Off
This default setting is appropriate if none of
the users are hearing-impaired. During a
conversation, users can press d or c
on
the control panel to adjust the volume to Low
or High. When the handset is replaced, the
handset volume will remain until you change
it again.
26
General setup
Setting Volume Amplify
(MFC-685CW only)
Automatic Daylight
Savings Time
3
3
Please carefully read Choosing the Handset
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Timesetting.
a Press Menu.
3
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose
Volume Amplify.
c Press a or b to choose
Auto Daylight.
e Do one of the following.
d Press d or c to choose On(or Off).
Press OK.
„ If none of the users are hearing-
impaired, press d or c to choose Off,
e Press Stop/Exit.
„ If some or all of the users are
hearing-impaired, press d or c to
choose On, and then press b to
choose the next option.
f Do one of the following.
„ If all the users are hearing-impaired,
press d or c to choose Permanent,
and then press OK.
„ If only some of the users are hearing-
impaired, choose Temporary, and
then press OK.
g Press Stop/Exit.
27
Chapter 3
Setting the Dim Timer for the
backlight
LCD display
3
3
LCD Contrast
3
You can set how long the LCD backlight stays
on after the last key press.
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
c Press a or b to choose LCD Settings.
Press OK.
e Press d or c to choose 10Secs,
20Secs, 30Secsor Off.
Press OK.
d Press a or b to choose LCD Contrast.
e Press d or c to choose Light, Medor
f Press Stop/Exit.
Dark.
Press OK.
f Press Stop/Exit.
Setting the backlight
brightness
3
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Backlight.
e Press d or c to choose Light, Medor
Dark.
Press OK.
f Press Stop/Exit.
28
General setup
Setting the Off Timer
3
You can set how long the LCD stays on after the
last key press. This is a power saving feature.
The machine can print, scan and receive faxes
and voice calls when the LCD is off.
a Press Menu.
3
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Off Timer.
e Press d or c to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Minsor
Off.
Press OK.
f Press Stop/Exit.
Note
When the display is off you can press any
key to turn it back on.
Setting the Wallpaper
3
You can change the wallpaper.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Wallpaper.
Press OK.
e Press a or b to choose a wallpaper.
Press OK.
f Press Stop/Exit.
29
Security features
4
4
Memory Security
4
Note
• To print the faxes in memory, turn off
Memory Security.
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
• You must turn off PC Fax Receive before
you can turn on Memory Security. (See
• If you forget the Memory Security
password, please call Brother Customer
Service.
While Memory Security is On, the following
operations are available:
„ Receiving faxes into memory (limited by
memory capacity)
Setting and changing the
memory security password
„ Fax Forwarding (If Fax Forwarding was
4
already On)
„ Paging (If Paging was already On)
Note
„ Remote retrieval (If Fax Storage was
If you have already set the password, you
will not need to set it again.
already On)
„ Cordless handset (MFC-885CW only)
• Making a call
Setting a password for the first time
4
• Receiving a call
a Press Menu.
• Viewing Caller ID (with subscriber
service)
b Press a or b to choose Fax.
Press OK.
While Memory Security is on, the following
operations are NOT available:
c Press a or b to choose
Miscellaneous.
Press OK.
„ Printing received faxes
„ Sending faxes
d Press a or b to choose Mem Security.
Press OK.
„ Copying
„ PC printing
e Enter a 4-digit number for the password.
Press OK.
„ Scanning
„ PhotoCapture
f When the LCD shows Verify:,
re-enter the password.
Press OK.
„ PC Fax Receive
„ Cordless handset (MFC-885CW only)
• Intercom
g Press Stop/Exit.
• Transfer a call
• Register cordless handset
„ Operation from control panel
30
Security features
Changing your memory security
password
Turning the memory security
on/off
4
4
a Press Menu.
Turning on the memory security lock
4
b Press a or b to choose Fax.
Press OK.
a Press Menu.
c Press a or b to choose
Miscellaneous.
Press OK.
b Press a or b to choose Fax.
Press OK.
4
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Mem Security.
Press OK.
e Press a or b to choose Set Password.
Press OK.
d Press a or b to choose Mem Security.
Press OK.
f Enter the registered 4-digit number for
the current password.
e Press a or b to choose Set Security.
Press OK.
Press OK.
f Enter the registered 4-digit password.
Press OK.
g Enter a 4-digit number for a new
password.
The machine goes offline and the LCD
shows Secure Mode.
Press OK.
h When the LCD shows Verify:,
re-enter the new password.
Press OK.
Note
If there is a power failure the data will stay
in memory for approximately 24 hours.
i Press Stop/Exit.
Turning off the memory security
4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Passwordand stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
31
Chapter 4
32
Sending a fax
5
5
When the option you want is highlighted,
press OK.
Entering Fax mode
5
When the machine is idle, the time appears
on the LCD. When you want to send a fax, or
change fax send or receive settings, press
Faxing from the ADF
5
the
(Fax) key to illuminate it in green.
a Press
(Fax).
b Put the document face down in the ADF.
c Enter the fax number using the dial pad,
Speed Dial or Search.
Note
The LCD shows:
You can preview a fax message before
sending it by pressing Fax Preview. For
details, see How to preview an outgoing
Fax Resolution
Standard
Auto
Contrast
Speed Dial
Outgoing Call
d Press Black Start or Color Start.
The machine starts scanning the
document.
FAX/TEL
Fax Start Press
Press a or b to scroll through the Fax key
options. Some functions are only available
when sending black & white faxes.
Note
• To cancel, press Stop/Exit.
• If you send a black & white fax when the
memory is full, it will be sent in real time.
34
Sending a fax
f Put the next page on the scanner glass.
Press OK.
Faxing from the scanner glass
5
The machine starts scanning the page.
additional page.)
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
You cannot send multiple pages for color
faxes.
Faxing A4 size documents
from the scanner glass
5
Note
When documents are A4 size, you need to
set Scan Size to A4. If you do not, the bottom
portion of the faxes will be missing.
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
5
a Press
(Fax).
a Press
(Fax).
b Press a or b to choose Scan Size.
Press OK.
b Load your document face down on the
scanner glass. (See Using the scanner
c Press d or c to choose A4.
Press OK.
c Enter the fax number using the dial pad,
Speed Dial or Search.
Note
You can save the setting you use most
often by setting it as default. (See
Note
You can preview a fax message before
sending it by pressing Fax Preview. (See
Color fax transmission
5
d Press Black Start or Color Start.
Your machine can send a color fax to
machines that support this feature.
„ If you press Black Start, the
machine starts scanning the first
Color faxes cannot be stored in the memory.
When you send a color fax, the machine will
send it in real time (even if Real Time TXis
set to Off).
„ If you press Color Start, the
machine starts sending the
document.
Canceling a fax in progress
5
e Do one of the following:
„ To send a single page, press 2 to
choose No(or press Black Start
again).
If you want to cancel a fax while the machine
is scanning, dialing or sending, press
Stop/Exit.
The machine starts sending the
document.
„ To send more than one page, press
35
Chapter 5
Canceling a Broadcast in
progress
Broadcasting
(Black & White only)
5
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
After the broadcast is finished, a Broadcast
Report will be printed.
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.
a Press
(Fax).
b Load your document.
d Press OK.
c Press a or b to choose Broadcasting.
Press OK.
The LCD will ask you the following
message:
Cancel Job?
d Do one of the following:
Yes i Press 1
„ Press a or b to choose Add Number
and enter a number using a dial pad.
Press OK.
No
i Press 2
e Press 1 to clear the number being
dialed.
„ Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetical Order or
The LCD will then show the Broadcast
job number.
Numerical Order and OK. Press
a or b to select a number and OK.
f Press OK.
The LCD will ask you the following
message:
e After you have entered all the fax
or b to choose Complete.
Press OK.
Cancel Job?
Yes i Press 1
No
i Press 2
f Press Black Start.
g Press 1 to cancel the Broadcast.
h Press Stop/Exit.
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 210 (MFC-685CW) or 250
(MFC-885CW) different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for broadcasting.
If you broadcast to the maximum numbers
available, you will not be able to use dual
access and delayed fax.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Black Start to send
the portion that is in the memory.
36
Sending a fax
Contrast
5
Additional sending
operations
5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Autocan be
used. It automatically chooses the suitable
contrast for your document.
Sending faxes using multiple
settings
5
Use Light when sending a light document.
Use Dark when sending a dark document.
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission and real time
transmission.
a Press
(Fax).
b Press a or b to choose Contrast.
5
a Press
(Fax).
c Press d or c to choose Auto, Lightor
The LCD shows:
Dark.
Press OK.
Fax Resolution
Standard
Auto
Note
Contrast
Speed Dial
Outgoing Call
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
FAX/TEL
Fax Start Press
b Press a or b to choose a setting you
• When you send a color fax.
want to change.
• When you choose Photoas the Fax
Resolution.
c Press d or c to choose an option.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
37
Chapter 5
Changing fax resolution
5
Dual access
(Black & White only)
5
The quality of a fax can be improved by
changing the fax resolution.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
a Press
(Fax).
b Press a or b to choose
Fax Resolution.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
c Press d or c to choose the resolution
you want.
Press OK.
Note
If the Out of Memorymessage appears
while scanning documents, press
Stop/Exit to cancel or Black Start to send
the scanned pages.
Note
You can choose four different resolution
settings for black & white faxes and two for
color.
Black & White
Real time transmission
5
Standard
Suitable for most typed
documents.
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialing and
sending.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
If the memory is full or you are sending a color
fax, the machine will send the document in
real time (even if Real Time TXis set to
Off).
Use when the document has
varying shades of gray or is a
photograph. This has the
slowest transmission.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
Color
Standard
Suitable for most typed
documents.
a Press
(Fax).
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
b Press a or b to choose Real Time TX.
c Press d or c to choose On.
Press OK.
If you choose S.Fineor Photoand then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
Note
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
38
Sending a fax
Overseas Mode
5
Delayed Batch Transmission
(Black & White only)
5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
Before sending the delayed faxes, your machine
will help you economize by sorting all the faxes
in the memory by destination and scheduled
time. All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission time.
a Press
(Fax).
a Press
(Fax).
b Load your document.
b Press a or b to choose Batch TX.
c Press a or b to choose
Overseas Mode.
5
c Press d or c to choose On.
Press OK.
d Press d or c to choose On(or Off).
Press OK.
d Press Stop/Exit.
Checking and canceling
waiting jobs
Delayed Faxing
(Black & White only)
5
5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
a Press Menu.
a Press
(Fax).
b Press a or b to choose Fax.
Press OK.
b Load your document.
c Press a or b to choose
Remaining Jobs.
c Press a or b to choose Delayed Fax.
Press OK.
Any waiting jobs appear on the LCD.
d Press d or c to choose On.
Press OK.
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
e Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
e Do one of the following:
„ To cancel, press 1 to choose Yes.
Note
If you want to cancel another job go
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
„ To exit without canceling, press 2 to
choose No.
f When you have finished, press
Stop/Exit.
39
Chapter 5
Setting your changes as the
new default
Sending a fax manually
5
5
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TXand Scan Sizeyou use
most often by setting them as default. These
settings will stay until you change them again.
a Press
(Fax).
b Load your document.
a Press
(Fax).
c To listen for a dial tone do one of the
following:
b Press a or b to choose your new setting.
Press OK.
„ (MFC-685CW)Press
Speaker Phone or pick up the
handset.
Repeat this step for each setting you
want to change.
„ (MFC-885CW) Press
c After changing the last setting, press a
or b to choose Set New Default.
Press OK.
Speaker Phone on the machine.
d Dial the fax number.
d Press 1 to choose Yes.
e Press Stop/Exit.
e When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass press
1 to send a fax.
Restoring all settings to the
factory settings
f Replace the handset.
5
Sending a fax at the end of a
conversation
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
a Press
(Fax).
b Press a or b to choose
Factory Reset.
Press OK.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
c Press 1 to choose Yes.
d Press Stop/Exit.
b Load your document.
c Press Black Start or Color Start.
„ If you are using the scanner glass,
press 1 to send a fax.
d Replace the handset.
40
Sending a fax
Out of Memory message
5
If you get an Out of Memorymessage
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memorymessage
while scanning a subsequent page, you will
have the option to press Black Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you get an Out of Memorymessage
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
5
41
Receiving a Fax
6
6
Receive modes
6
You must choose the receive mode depending on the external devices and telephone subscriber
services you have on your line. The diagrams below will help you choose the correct mode. For
Choosing the Receive Mode
6
If you are using Distinctive Ring subscriber service from your telephone company, see Voice Mail
See Message Center.
See Voice Mail
See Distinctive Ring.
Are you using the built-in Message Center?
Yes
Yes
Yes
No
Do you use a Voice Mail subscriber service?
No
.
Do you use a Distinctive Ring subscriber service?
No
Are you connecting an external telephone or external TAD (telephone
answering device) to the machine?
Yes
No
Are you using the voice message
function of your external TAD
(telephone answering device)?
Do you want the machine to
answer fax and telephone
calls automatically?
Manual
No
No
Yes
Do you want to use the
machine for fax only?
Fax Only
Yes
Fax/Tel
No
Manual*
Yes
* We recommend you set Easy Receiveto On.
To set a receive mode follow the instructions below.
a Press Menu.
b Press a or b to choose Initial Setup.
Press OK.
c Press a or b to choose Receive Mode.
d Press d or c to choose Fax Only, Fax/Tel, or Manual.
Press OK.
e Press Stop/Exit.
The LCD will display the current receive mode.
42
Receiving a Fax
Message Center (MC)
6
Using receive modes
6
Message Center (MC) helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:
Some receive modes answer automatically
(Fax Onlyand Fax/Tel). You may want to
change the ring delay before using these
„ Faxes will be automatically received.
„ Voice callers can record a message.
Fax only
6
To set up the Message Center mode see
Fax only mode will automatically answer
every call as a fax call.
If Message Center Mode is On, it
will override your receive mode
setting. The screen shows MC.
Fax/Tel
6
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
handling them in one of the following ways:
If Message Center Mode is Off, the
receive mode returns to your
original setting. (See Message
6
„ Faxes will be automatically received.
„ Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
Also see F/T Ring Time (Fax/Tel mode only)
Manual
6
Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring feature or you are using an
external TAD.
To receive a fax in manual mode lift the
handset of the machine or an external
telephone. When you hear fax tones (short
repeating beeps), press Black Start or
Color Start. You can also use the Easy
Receive feature to receive faxes by lifting a
handset on the same line as the machine.
43
Chapter 6
F/T Ring Time
(Fax/Tel mode only)
Receive mode settings
6
6
Ring Delay
6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Telmode. If you have external or
extension telephones on the same line as the
machine or subscribe to the telephone
company’s Distinctive Ring service, keep the
ring delay setting of 4.
This pseudo/double-ring happens after the
initial ringing from the telephone company.
Only the machine rings and no other
telephones on the same line will ring with the
special pseudo/double-ring. However, you
can still answer the call on any telephone on
the same line as the machine. (See Using
If toll saver is On, then the ring delay setting
has no effect. See Setting toll saver
a Press Menu.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
F/T Ring Time.
d Press a or b to choose Ring Delay.
Press OK.
e Press d or c to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
e Press a or b to choose Ring Delay
again.
f Press d or c to choose how many times
the line rings before the machine
answers (0-4).
Press OK.
f Press Stop/Exit.
Press OK.
If you choose 0, the line will not ring at
all.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
g Press Stop/Exit.
44
Receiving a Fax
a Press Menu.
Easy Receive
6
b Press a or b to choose Fax.
Press OK.
If Easy Receive is On:
6
The machine receives a fax call
c Press a or b to choose
Setup Receive.
Press OK.
automatically, even if you answer the call.
When you see Receivingon the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
d Press a or b to choose Easy Receive.
e Press d or c to choose On, Semi(or
Off).
Press OK.
If Easy Receive is Semi:
6
The machine will only receive a fax call
automatically if you answered it using the
machine’s handset, cordless handset or
Speaker Phone. If you answered at an
f Press Stop/Exit.
6
If Easy Receive is Off:
6
If you are at the machine and answer a call
first by lifting a handset, then press
Black Start or Color Start, and then press 2
to receive.
If you answered at an extension telephone
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the fax receive code l 5 1.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Easy Receive to Off.
• (MFC-885CW) If you typically carry the
cordless handset away from the machine,
we recommend that you turn on Easy
Receive. If Easy Receive is turned off and
you answer a fax call you will have to go to
the machine and press Black Start or
Color Start.
45
Chapter 6
Printing a fax from the
memory
Additional receiving
operations
6
6
If you have chosen paging or fax storage, you
can still print a fax from the memory when you
are at your machine. (If you have chosen Fax
Printing a reduced incoming fax
6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal size paper. The
machine calculates the reduction ratio by
using the page size of the fax and your Paper
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
d Press a or b to choose Print Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
e Press Black Start.
f Press Stop/Exit.
d Press a or b to choose
Auto Reduction.
Note
When you print a fax from the memory, the
fax data will be erased.
e Press d or c to choose On(or Off).
Press OK.
f Press Stop/Exit.
Receiving a fax at the end of a
conversation
(MFC-685CW only)
6
At the end of a conversation you can ask the
other party to fax you information before you
both hang up.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
c Press 2 to receive a fax.
d Replace the handset.
46
Telephone Services and External
devices
7
7
Answering calls with the
Speaker Phone
Voice operations
7
7
Voice calls can be made either with the
handset, the cordless handset (MFC-885CW
only), the speaker phone, or an external
telephone, by dialing manually, or by using
Quick Dial numbers.
When the machine rings, instead of lifting the
handset, press Speaker Phone on the
machine. Speak clearly toward the
microphone . To end the call, press
Speaker Phone.
Note
If you have the MFC-885CW, please see the
Digital Cordless Handset BCL-D10 User’s
Guide.
Note
If you have a bad connection, your caller
might hear your voice echoed during the
call. If you experience this problem, pick
up the handset, or hang up and try the call
again.
Making a telephone call
7
7
a Do one of the following:
„ (MFC-685CW) Pick up the handset
or press Speaker Phone.
„ (MFC-885CW) Pick up the cordless
handset and press
(Talk) or press
Speaker Phone on the machine.
b When you hear the dial tone, enter a
number using the dial pad, Speed Dial
or Search.
c (Speaker phone) speak clearly toward
the microphone
.
d To hang up, do one of the following:
„ (MFC-685CW) Replace the handset
or press Speaker Phone.
„ (MFC-885CW) Press
(Off) on
the cordless handset or press
Speaker Phone on the machine.
47
Chapter 7
Hold
7
Tone or Pulse (Canada only)
7
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
For MFC-685CW
7
a Press Hold to put a call on Hold.
You can replace the handset without
disconnecting the call.
a Do one of the following:
b Pick up the machine's handset or press
Speaker Phone to release the call from
Hold.
„ (MFC-685CW) Pick up the handset
or press Speaker Phone.
„ (MFC-885CW) Pick up the cordless
handset and press
Note
You can pick up an extension telephone
and continue speaking without releasing
the call from Hold on the machine.
(Talk) or press
Speaker Phone on the machine.
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
For MFC-885CW
7
When you hang up, the machine will return to
the Pulse dialing service.
a If you answered by pressing
Speaker Phone on the machine, press
Hold/Intercom on the machine to put a
call on Hold.
Fax/Tel mode when the power
key is on
7
b To release the call from Hold, press
Speaker Phone on the machine.
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
Note
You can pick up an extension telephone
and continue speaking without releasing
the call from Hold on the machine.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press # 5 1 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
(MFC-685CW) If you are at the machine, you
can lift the handset or press Speaker Phone
to answer.
(MFC-885CW) Press Speaker Phone on the
machine or use the cordless handset.
48
Telephone Services and External devices
Fax/Tel mode when the power
key is off
Telephone services
7
7
Your machine supports the Caller ID and
Distinctive Ring subscriber telephone
services that some telephone companies
offer.
When the On/Off Key is off you can receive
faxes automatically if the On/Off setting is
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one telephone line may affect the
way your machine works. If you have Voice
Mail on your telephone line, please read the
following carefully.
Fax/Tel mode will work in the following ways.
When the machine is in Fax/Tel mode and
pseudo/double-rings to tell you to pick up a
voice call, you can only answer by picking up
the machine’s handset or cordless handset
and pressing
(Talk).
If you answer before the machine
pseudo/double-rings, you can also pick up
the call at an external or extension telephone.
Voice Mail
7
If you have Voice Mail on the same telephone
line as your Brother machine, Voice Mail and
the Brother machine will conflict with each
other when receiving incoming calls.
7
For example, if your Voice Mail is set to
answer after 4 rings and your Brother
machine is set to answer after 2 rings, then
your Brother machine will answer first. This
will prevent callers from being able to leave a
message in your Voice Mail.
Similarly, if your Brother machine is set to
answer after 4 rings and your Voice Mail is set
to answer after 2 rings, then your Voice Mail
will answer first. This will prevent your Brother
machine from being able to receive an
incoming fax, since Voice Mail cannot
transfer the incoming fax back to the Brother
machine.
49
Chapter 7
To avoid conflicts between your Brother
machine and your voice mail service, do one
of the following:
Distinctive Ring
7
Brother uses the term ‘Distinctive Ring’ but
different telephone companies have other
names for this service such as Smart Ring,
RingMaster, Teen Ring, Custom Ringing,
Personalized Ring, Data Ident-A-Call, Ident-
A-Call, Ident-A-Ring or SimpleBiz Fax &
Alternate Number Ringing.
Get the Distinctive Ring service from your
telephone company. Distinctive Ring is a
feature of your Brother machine that allows a
person with one line to receive fax and voice
calls through two different phone numbers on
that one line. Brother uses the term
‘Distinctive Ring,’ but telephone companies
market the service under a variety of names,
such as Custom Ringing, Personalized Ring,
Smart Ring, RingMaster, Ident-A-Ring, Ident-
A-Call, Data Ident-A-Call, Teen Ring, and
SimpleBiz Fax & Alternate Number Ringing.
This service establishes a second telephone
number on the same line as your existing
telephone number, and each number has its
own ring pattern. Typically, the original
number rings with the standard ring pattern
and is used for receiving voice calls, and the
second number rings with a different ring
pattern and is used for receiving faxes. (See
What does your telephone company's
‘Distinctive Ring’ do?
7
Your telephone company's Distinctive Ring
service allows you to have more than one
number on the same telephone line. If you
need more than one telephone number, it
is cheaper than paying for an extra line.
Each telephone number has its own
distinctive ring pattern, so you will know
which telephone number is ringing. This is
one way you can have a separate telephone
number for your machine.
Note
OR
Please call your telephone company for
availability and rates.
Set your Brother machine’s Receive Mode to
“Manual.” Manual Mode requires that you
answer every incoming call if you want to be
able to receive a fax. If the incoming call is a
telephone call, then complete the call as you
normally would. If you hear fax sending tones
you must transfer the call to the Brother
machine by pressing l 5 1 on the dial pad of
the telephone. Unanswered fax and voice
calls will go to your Voice Mail. (To set the
What does Brother's ‘Distinctive Ring’
do?
7
The Brother machine has a Distinctive Ring
feature that allows you to use your machine to
take full advantage of the telephone
company's Distinctive Ring service. The new
telephone number on your line can just
receive faxes.
Note
You must pay for your telephone
company's Distinctive Ring service before
you program the machine to work with it.
50
Telephone Services and External devices
Do you have Voice Mail?
7
Before you choose the ring pattern to
register
7
If you have Voice Mail on the telephone line
that you will install your new machine on,
there is a strong possibility that Voice Mail
and the machine will conflict with each other
while receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate telephone number, neither will
interfere with the other's operations.
You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your Brother machine.
Register the one your telephone company
gives you.
Ring
Rings
Pattern
1
2
3
4
long-long
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.
short-long-short
short-short-long
very long (normal
pattern)
Note
7
Note
Ring Pattern #1 is often called short-short
and is the most commonly used.
If the ring pattern you received is not on
this chart, please call your telephone
company and ask for one that is
shown.
You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.
„ The machine will only answer calls to its
registered number.
„ The first two rings are silent on the
machine. This is because the fax must
‘listen’ to the ring pattern (to compare it to
the pattern that was ‘registered’). (Other
telephones on the same line will ring.)
„ If you program the machine properly, it will
recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.
51
Chapter 7
Registering the Distinctive Ring
pattern
Turning off Distinctive Ring
7
7
a Press Menu.
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. You cannot change the receive
mode to another mode while the Distinctive
Ring is set to on.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
d Press a or b to choose Distinctive.
Press OK.
c
Press
Miscellaneous
Press OK.
a
or
b
to choose
e Press a or b to choose Off.
Press OK.
.
f Press Stop/Exit.
d Press a or b to choose Distinctive.
Press OK.
Note
If you turn off Distinctive Ring, the
machine will stay in Manualreceive
mode. You will need to set the Receive
Mode again. (See Choosing the Receive
e Press a or b to choose Set.
Press OK.
f Press a or b to choose the stored ring
pattern you want to use.
Press OK.
(You hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
telephone company gave you.)
g Press Stop/Exit.
Distinctive Ring is now set to on.
52
Telephone Services and External devices
Setting up your area code (USA only)
7
Caller ID
7
When returning calls from the caller ID history
your machine will automatically dial "1" plus
the area code for all calls. If your local dialing
plan requires that the “1” not be used for calls
within your area code enter your area code in
this setting. With the area code setting, calls
returned from the caller ID history to your
area code will be dialed using 10 digits (area
code + 7-digit number). If your dialing plan
does not follow the standard 1 + area code +
7-digit number dialing system for calling
outside your area code, you may experience
problems returning calls automatically from
the caller ID history. If this is not the
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
You can use a number in the Caller ID History
to make a phone call, send a fax, add it to
Speed Dial, or delete it from the history. (See
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
procedure followed by your dialing plan, you
will not be able to return calls automatically.
a Press Menu.
7
„ You can see the first 16 characters of the
b Press a or b to choose Fax.
Press OK.
number (or name).
„ The Unavailablemessage means the
call originated outside your Caller ID
service area.
c Press a or b to choose
Miscellaneous.
Press OK.
„ The PrivateCallmessage means the
caller has intentionally blocked
transmission of information.
d Press a or b to choose Caller ID.
Press OK.
You can print a list of the Caller ID information
received by your machine. (See Printing the
e Press a or b to choose Area Code.
f Use the dial pad to enter your area code.
Press OK.
Note
• This feature may not be available in
certain areas of the USA and Canada.
g Press Stop/Exit.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
53
Chapter 7
Viewing the Caller ID List
7
Printing the Caller ID List
7
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
e Press a or b to choose Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller IDwill appear on the
LCD.
d Press a or b to choose Caller ID.
Press OK.
e Press a or b to choose Display#.
Press OK.
f Press Black Start or Color Start.
The Caller ID list will appear on the
display. If no ID is stored, the beeper will
sound and No Caller IDwill appear
on the display.
g After printing has finished, press
Stop/Exit.
f Press a or b to scroll through the Caller
ID memory to view the Caller ID
information.
The LCD shows the caller's number or
name and the date and time of the call.
g To finish viewing, press Stop/Exit.
Note
You can also view the Caller ID list by
pressing
54
Telephone Services and External devices
Connecting anexternal
TAD (telephone
answering device)
Note
• If you do not receive all your faxes,
shorten the Ring Delay setting on your
external TAD.
7
• If You Subscribe to your Telephone
company's Distinctive Ring Service:
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
You may connect an external TAD to a
separate wall jack only if you subscribe to
your telephone company's Distinctive
Ring service, have registered the
distinctive ring pattern on your machine,
and use that number as a fax number. The
recommended setting is at least four rings
on the external TAD when you have the
telephone company's Distinctive Ring
Service. You cannot use the Toll Saver
setting.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
• If You Do Not Subscribe to Distinctive
Ring Service:
7
You must plug your TAD into the EXT.
jack of your machine. If your TAD is
plugged into a wall jack, both your
machine and the TAD will try to control the
telephone line. (See the illustration
below.)
1
1
1
TAD
When the TAD answers a call, the LCD
shows Ext. Tel in Use.
55
Chapter 7
Connections
7
Recording outgoing message
(OGM) on an external TAD
7
The external TAD must be plugged into the
jack labeled EXT. Your machine cannot work
properly if you plug the TAD into a wall jack
(unless you are using Distinctive Ring).
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
a Plug the telephone line cord from the
telephone wall jack into the jack labeled
LINE.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Plug the telephone line cord from the
external TAD into the jack labeled EXT.
(Make sure this cord is connected to the
TAD at the TAD's telephone line jack,
and not its handset jack.)
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
c Set your external TAD to four rings or
less. (The machine's Ring Delay setting
does not apply.)
sending manual faxes. For example:
‘After the beep, leave a message or
send a fax by pressing l 5 1 and Start.’
d Record the outgoing message on your
external TAD.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
e Set the TAD to answer calls.
f Set the Receive Mode to Manualwith
Easy Receive turned on.
56
Telephone Services and External devices
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
Special line considerations
7
Roll over telephone lines
7
A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or ‘rolled
over’ to the next available telephone line in a
preset order.
Triplex Adapter
7
RJ14
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
RJ11
RJ14
Installing machine, external two-line
TAD and two-line telephone
7
7
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
Two-line telephone system
7
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
a Put the two-line TAD and the two-line
telephone next to your machine.
Converting telephone wall outlets
7
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
57
Chapter 7
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
External and extension
telephones
7
Connecting an external or
extension telephone
1
2
7
You can connect a separate telephone (or
telephone answering device) directly to your
machine as shown in the diagram below.
4
3
Connect the telephone line cord to the jack
labeled EXT.
1
2
3
4
Triplex Adapter
Two Line Telehone
1
External Two Line TAD
Machine
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
2
1
2
Extension telephone
External telephone
Multi-line connections (PBX)
7
When you are using an external or extension
telephone, the LCD shows
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
Ext. Tel in Use.
Using external and extension
telephones
7
If you answer a fax call on an extension or an
external telephone connected to the EXT.
jack of the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 5 1, the machine starts to
receive the fax.
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the
call at an extension telephone. (See F/T Ring
58
Telephone Services and External devices
If you answer a call and no one is on
the line:
Telephone Answer code
7
7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing # 5 1
You should assume that you're receiving a
manual fax.
Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
(make sure you press this between the rings).
Note
Changing the remote codes
7
You can also use the Easy Receive
feature to make your machine
automatically take the call. (See Easy
The preset Fax Receive Code is l 5 1. The
preset Telephone Answer Code is # 5 1. If
you want to, you can replace them with your
own codes.
Using a non-Brother cordless
external telephone
(MFC-685CW only)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
7
7
If your non-Brother cordless telephone is
connected to the EXT. jack of the machine
and you typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Remote Codes.
If you let the machine answer first, you will
have to go to the machine so you can press
Speaker Phone to send the call to the
cordless handset.
e Press d or c to choose On.
Press OK.
f Enter the new Fax Receive Code.
Press OK.
Using remote codes
7
g Press a or b to choose Tel Answer:
and enter the new Telephone Answer
Code.
Press OK.
Fax Receive code
7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialing the Fax Receive Code
l 5 1. Wait for the chirping sounds then
replace the handset. See Easy Receive
on page 45. Your caller will have to press
Start to send the fax.
h Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three-
digit code (such as # # # and 9 9 9).
• Remote Codes might not work with some
telephone systems.
59
Dialing and storing numbers
8
8
Search
8
How to Dial
8
You can search for names you have stored in
the Speed Dial memory.
Manual dialing
8
a Press Speed Dial.
Press all of the digits of the fax or telephone
number.
b Press a or b to choose Search.
Press OK.
You can also choose Speed Dialby
pressing
(Fax).
c Press a or b to choose
Alphabetical Orderor
Numerical Order.
Press OK.
Note
Speed Dialing
8
• Press l to make the LCD font size larger.
• Press # to make the LCD font size smaller.
a Press Speed Dial.
d If you chose Alphabetical Orderin
letter of the name, and then press a or b
to choose the name and number you
want to call.
Press OK.
You can also choose Speed Dialby
pressing
(Fax).
b Press a or b to choose Search.
Press OK.
c Press the two-digit Speed Dial number.
d If you have two numbers in the location,
press a or b to choose the number you
want to call.
Press OK.
Note
Ifthe LCD showsNot Registeredwhen
you enter a Speed Dial number, a number
has not been stored at this location.
60
Dialing and storing numbers
c Do one of the following:
Fax Redial
8
„ To make a telephone call, press a or
b to choose Make a phone call.
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Black Start or Color Start to try again. If you
want to make a second call to a number you
recently dialed, you can press Redial/Pause
and choose one of the last 30 numbers from
the Outgoing Call List.
Press OK.
„ To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Black Start or Color Start.
Redial/Pause only works if you dialed from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial once after
five minutes.
„ If you want to store the number,
press a or b to choose
Add to Speed Dial.
Press OK.
a Press Redial/Pause.
b Press a or b to choose the number you
„ Press a or b to choose Delete.
Press OK.
want to redial.
Press OK.
Press 1 to confirm.
c Press a or b to choose Send a fax.
Press OK.
8
d Press Stop/Exit.
d Press Black Start or Color Start.
Caller ID history
8
Note
This feature requires the Caller ID subscriber
service offered by many local telephone
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
The last 30 numbers of telephone calls or
faxes you received will be stored in the Caller
ID history. You can choose one of these
numbers to telephone, fax to, add to Speed
Dial, or delete from the history.
Outgoing Call
8
The last 30 numbers you telephoned or sent
a fax to will be stored in the outgoing call
history. You can choose one of these
numbers to telephone, fax to, add to
Speed Dial, or delete from the history.
a Press
(Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing
(Fax).
c Press a or b to choose the number you
want to call.
b Press a or b to choose the number you
Press OK.
want to call.
Press OK.
61
Chapter 8
d Do one of the following:
Storing numbers
8
„ To make a telephone call, press a or
b to choose Make a phone call.
You can set up your machine to do the
following types of easy dialing: Speed Dial
and Groups for broadcasting faxes. When
you dial a Quick Dial number, the LCD shows
the name, if you stored it, or the number.
Press OK.
„ To send a fax, press a or b to choose
Send a fax.
Press OK.
Note
Press Black Start or Color Start.
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
„ If you want to store the number,
press a or b to choose
Add to Speed Dial.
Press OK.
Storing a pause
8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialing
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
„ Press a or b to choose Delete.
Press OK.
Then, press 1 to confirm.
Press Stop/Exit.
Storing Speed Dial numbers
8
Note
You can store up to 80 (MFC-685CW) or 100
(MFC-885CW) 2-digit Speed Dial locations
with a name, and each name can have two
numbers. When you dial you will only have to
press a few keys (For example: Speed Dial,
OK, the two-digit number, and Black Start or
Color Start).
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance. (See
• You can print the Caller ID list. (See
a Press Speed Dial.
b Press a or b to choose
Set Speed Dial.
Press OK.
c Press a or b to choose the 2-digit Speed
Dial location you want to store the
number in.
Press OK.
62
Dialing and storing numbers
d Do one of the following:
d Press a or b to choose the 2-digit Speed
Dial location you want to store the
number in.
„ Enter the name (up to 16 characters)
using the dial pad.
Press OK.
Press OK.
e Do one of the following:
(To help you enter letters, see
„ Enter the name (up to 16 characters)
using the dial pad.
„ To store the number without a name,
press OK.
Press OK.
(To help you enter letters, see
e Enter the fax or telephone number (up to
20 digits).
Press OK.
„ To store the number without a name,
press OK.
f Do one of the following:
f Press OK to confirm the fax or
„ Enter the second fax or telephone
telephone number.
number (up to 20 digits).
Press OK.
g Do one of the following:
„ If you do not want to store a second
number, press OK.
„ Enter the second fax or telephone
number (up to 20 digits).
Press OK.
8
g Press a or b to choose Complete.
Press OK.
„ If you do not want to store a second
number, press OK.
To store another Speed Dial number, go
h Press a or b to choose Complete.
Press OK.
h Press Stop/Exit.
i Press Stop/Exit.
Storing Speed Dial numbers from
Outgoing Calls
8
Storing Speed Dial numbers from the
Caller ID history
You can also store Speed Dial numbers from
the Outgoing Call history.
8
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing
(Fax).
b Press a or b to choose the name or
number you want to store.
Press OK.
a Press
(Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
c Press a or b to choose
Add to Speed Dial.
Press OK.
c Press a or b to choose the number you
want to store.
Press OK.
63
Chapter 8
d Press a or b to choose
Add to Speed Dial.
Press OK.
c Press a or b to choose the 2-digit Speed
Dial location you want to change.
Press OK.
e Press a or b to choose the 2-digit Speed
Dial location you want to store the
number in.
d Do one of the following:
„ Press a or b to choose Change.
Press OK.
Press OK.
„ Press a or b to choose Delete.
Press OK.
f Do one of the following:
„ Enter the name (up to 16 characters)
Press 1 to confirm.
using the dial pad.
Press OK.
e Press a or b to choose Name,
Fax/Tel1:or Fax/Tel2:.
Press OK.
(To help you enter letters, see
„ To store the number without a name,
press OK.
f Do one of the following:
„ If you chose Name, enter the new
name (up to 16 characters) using the
dial pad.
g Press OK to confirm the fax or
telephone number.
h Do one of the following:
Press OK.
„ Enter the second fax or telephone
number (up to 20 digits).
„ If you chose Fax/Tel1:or
Press OK.
Fax/Tel2:, enter the new number.
„ If you do not want to store a second
number, press OK.
Press OK.
Note
i Press a or b to choose Complete.
Press OK.
How to change the stored name or
number:
j Press Stop/Exit.
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
Changing Speed Dial names
or numbers
8
You can change or delete a Speed Dial
number that has already been stored.
g Do one of the following:
a Press Speed Dial.
make more changes.
b Press a or b to choose
Set Speed Dial.
Press OK.
„ If you have finished making changes,
press a or b to choose Complete.
Press OK.
h Press Stop/Exit.
64
Dialing and storing numbers
h After you have finished adding numbers
b to choose Complete.
Setting up groups for
broadcasting
8
Press OK.
Groups, which can be stored on a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing
only Speed Dial, OK, the two-digit location
and Black Start. First, you'll need to store
each fax number in a Speed Dial location.
Then you can include them as numbers in the
Group. Each Group uses up a Speed Dial
location. You can have up to six Groups, or
you can assign up to 158 numbers
i Press Stop/Exit.
Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
(MFC-685CW) or 198 numbers
(MFC-885CW) in a large Group if you have 2
numbers in each location.
a Press Speed Dial.
8
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose Group1,
Group2, Group3, Group4, Group5or
Group6for the Group name where you
will store the fax numbers.
Press OK.
d Press a or b to choose the 2-digit
location where you want to add to the
Group.
Press OK.
e Press a or b to choose Add Number.
Press OK.
f Press a or b to choose
Alphabetical Orderor
Numerical Order.
Press OK.
g Press a or b to choose the number you
want to add.
Press OK.
65
Chapter 8
Changing Group name
8
Deleting a Group
8
a Press Speed Dial.
a Press Speed Dial.
b Press a or b to choose Setup Groups.
Press OK.
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group name
you want to change.
c Press a or b to choose the Group you
want to delete.
Press OK.
Press OK.
d Press a or b to choose
Change Group Name.
Press OK.
d Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
Note
How to change the stored name or
number:
Deleting a number from a Group
8
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
a Press Speed Dial.
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group you
want to change.
e Enter the new name (up to 16
characters) using the dial pad.
Press OK.
Press OK.
d Press a or b to choose the number you
want to delete.
example, type NEW CLIENTS).
Press OK.
Press 1 to confirm.
f Press a or b to choose Complete.
Press OK.
e Press a or b to choose Complete.
Press OK.
g Press Stop/Exit.
f Press Stop/Exit.
66
Dialing and storing numbers
h Press Black Start or Color Start.
Dialing Access codes and
credit card numbers
You will dial ‘555-7000’.
8
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
press Speed Dial, choose Search, press 03
and then press 7001 using the dial pad.
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
of long-distance carriers and credit card
numbers as Speed Dial numbers. You can
store these long dialing sequences by
dividing them and setting them up as
separate Speed Dial numbers in any
combination. You can even include manual
dialing using the dial pad. (See Storing Speed
Note
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
For example, you might have stored ‘555’ on
Speed Dial: 03 and ‘7000’ on Speed Dial: 02.
You can use them both to dial ‘555-7000’ if
you press the following keys:
a Press Speed Dial.
8
b Press a or b to choose Search.
Press OK.
c Enter 03.
Note
If you stored 2 numbers in one Speed Dial
location, you will be asked which number
you want to send to.
d Press a or b to choose Send a fax.
Press OK.
e Press a or b to choose Speed Dial.
Press OK.
f Press a or b to choose Search.
Press OK.
g Enter 02.
67
Message Center
9
9
Outgoing message (OGM)
9
Message Center mode
9
The Message Center feature will store up to
99 incoming messages. Messages are stored
in the order in which they are received.
Recording your OGM
9
You can record the following two different
types of OGM:
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
on page 80). The number of messages you
can store will depend on how much memory
is being used by other features (for example,
delayed and stored faxes).
„ Msg Ctr OGM
This message will be played when a call is
received. The caller will be able to leave a
voice or fax message.
„ F/T OGM
This message is played when a call is
received and your machine is set to
Fax/Tel mode. The caller will not be able
to leave a message. See Fax/Tel OGM
In the event of a power failure your machine
will retain messages that are in the memory
for approximately 24 hours.
Setting up the Message
Center
Your OGM must be less than 20 seconds
long.
9
Recording the Message Center outgoing
message (Msg Ctr OGM) is the first step you
need to follow before you can use the
Message Center.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
To enter Message Center mode, follow the
steps below:
c Press a or b to choose
Setup Msg Ctr.
Press OK.
a Record your Message Center OGM
(Msg Ctr OGM).
d Press a or b to choose OGM.
Press OK.
b Press
to activate the Message
The LCD prompts you to choose an
OGM.
Center.
e Press a or b to choose either
Msg Ctr OGMor F/T OGM, then press
OK.
Note
If callers tell you they cannot leave a
message on your machine, make sure you
have chosen Msg Ctr OGM(not
F/T OGM).
68
Message Center
f Press a or b to choose Record OGM.
Press OK.
Erasing your OGM
9
a Press Menu.
g Record your message, using one of the
b Press a or b to choose Fax.
Press OK.
options below:
„ (MFC-685CW only)
c Press a or b to choose
Setup Msg Ctr.
Press OK.
Pickup the handset, record your
message, and replace the handset
when finished.
„ (MFC-885CW only)
d Press a or b to choose OGM.
Press OK.
Speak clearly toward the
microphone to record your
message. Press Stop/Exit when
finished.
e Press a or b to choose either
Msg Ctr OGMor F/T OGM.
Press OK.
The Message Center will play your
OGM back to you.
f Press a or b to choose Erase OGM.
Press OK.
h Press Stop/Exit.
g Do one of the following:
„ Press 1 to erase the OGM.
„ Press 2 to exit without erasing.
Listening to your OGM
9
a Press Menu.
h Press Stop/Exit.
b Press a or b to choose Fax.
Press OK.
9
Fax/Tel OGM (Announcement)
9
c Press a or b to choose
Setup Msg Ctr.
Press OK.
If your machine is set to Fax/Tel receive mode
this message will be played by your Brother
machine to a caller. Unlike the TAD OGM, the
caller will not be able to leave a message.
d Press a or b to choose OGM.
Press OK.
To record your Fax/Tel OGM follow the
instructions on Outgoing message (OGM)
Msg Ctr OGM).
e Press a or b to choose Msg Ctr OGMor
F/T OGM.
Press OK.
If you need to review the steps for setting up
the Fax/Tel receive mode, see Receive
f Press a or b to choose Playing OGM.
Press OK.
Adjust the volume by pressing Volume
d or c
.
Activating Message Center
mode
g Press Stop/Exit.
9
When the
light glows, Message Center
mode is active. Press
to enter MC mode.
69
Chapter 9
Erasing incoming messages
9
Managing your
messages
9
To erase voice messages individually
9
Message indicator
9
a Press Play/Record or Play.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
The
light flashes if there are any new
messages waiting for you.
The LCD displays the total number of voice
and fax messages stored in the Message
Center memory.
b To erase a specific message, press
Erase immediately after the two short
beeps, or while the message is playing.
Fax messages are only stored when Fax
Storage or Fax Preview is turned on. See
c Do one of the following:
„ Press 1 to erase the message.
„ Press 2 to cancel.
Playing voice messages
9
d Press Stop/Exit.
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.
To erase all of your messages
9
a Press Erase.
The LCD displays the following:
„ Erase All Voice?
Follow the steps below to listen to your voice
messages:
Yes i Press 1
No
i Press 2
a Press Play/Record or Play.
The following commands are available
when playing messages:
b Do one of the following:
„ Press 1 to erase all of your voice
messages.
l
#
(RWD)
(FWD)
Repeats a message.
Skips to the next message.
Adjusts the volume.
„ Press 2 to cancel.
or
b Press Stop/Exit.
70
Message Center
Setting toll saver
9
Additional Message
Center operations
9
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
Setting maximum time for
incoming messages
9
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
The toll saver feature is only available when
Message Center mode is on. When toll saver
is On, it overrides your ring delay setting.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
If you are using Distinctive Ring, do not use
the Toll Saver feature.
c Press a or b to choose
Setup Msg Ctr.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
d Press a or b to choose ICM Max.Time.
c Press a or b to choose
Setup Receive.
Press OK.
e Press d or c to choose the maximum
time setting for incoming messages (30,
60, 120or 180seconds).
9
Press OK.
d Press a or b to choose Ring Delay.
Press OK.
f Press Stop/Exit.
e Press a or b to choose Toll Saver.
f Press d or c to choose On(or Off).
Press OK.
g Press Stop/Exit.
71
Chapter 9
ICM Recording Monitor
9
This feature lets you turn the speaker volume
for voice messages Onor Off. When you turn
the monitor Off, you will not hear messages
as they come in.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Msg Ctr.
Press OK.
d Press a or b to choose
ICM Rec.Monitr.
e Use d or c to choose Offor On.
Press OK.
f Press Stop/Exit.
Recording a conversation
(MFC-685CW only)
9
If you are using the handset, you can record
a telephone conversation by pressing
Play/Record during the conversation. Your
recording can be as long as the incoming
message maximum time (up to 3 minutes).
The other party will hear an intermittent
beeping while recording. To stop recording,
press Stop/Exit.
72
Advanced fax operations
(Black & White only)
10
10
You can only use one advanced fax
operation at a time:
g Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
„ Fax Forwarding
„ Paging
Note
„ Fax Storage
„ Fax Preview
„ PC Fax Receive
„ Off
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the advanced fax
operations, an LCD question will appear.
• The machine can store faxes
approximately 24 hours if there is a power
failure.
• When Fax Forwarding is turned on your
machine will only receive black & white
faxes into memory. Color faxes will not be
received, unless the sending machine
converts them to black & white before
sending.
Fax Forwarding
10
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
h Press Stop/Exit.
10
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
f Enter the forwarding number (up to 20
digits).
Press OK.
73
Chapter 10
g Do one of the following:
Paging
10
„ If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
When you choose Paging, your machine
dials the pager number you have
programmed, and then dials your PIN
(Personal identification Number). This
activates your pager so you will know that you
have a fax message in the memory.
Press OK.
For example, press:
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
„ If you do not need a PIN, press:
Redial/Pause, and then enter your
fax number followed by # #. Press
OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
c Press a or b to choose
Advanced Fax Operation.
Press OK.
h Press Stop/Exit.
Note
d Press a or b to choose
Fwd/Page/Store.
Press OK.
• You cannot change a paging number or
PIN remotely.
• If Paging is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
e Press a or b to choose Paging.
Press OK.
f Enter your pager phone number
followed by # # (up to 20 digits).
Press OK.
• If you want to be paged for voice
messages, make sure you pressed MC
on/off key to turn the Message Center on.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
74
Advanced fax operations (Black & White only)
Fax Storage
10
Fax Preview
10
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
How to preview a received fax
10
If you choose Fax Preview you can view
received faxes on the LCD by pressing the
Fax Preview key. When the machine is in
Ready mode, a popup message will appear
on the LCD to alert you of new faxes. You can
continue all operations.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press Menu.
Setting Fax Preview
10
b Press a or b to choose Fax.
Press OK.
a Press Menu.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
e Press a or b to choose Fax Storage.
Press OK.
f Press Stop/Exit.
e Press a or b to choose Fax Preview.
Press OK.
10
Note
If Fax Storage is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
f Press Stop/Exit.
Note
When Fax Preview is turned on your
machine can only print the color faxes it
receives. It cannot store them in memory.
Using a fax preview
10
When you receive a fax, you will see the pop-
up message on the LCD. (For example:
New Fax(es): 02)
a Press Fax Preview.
You can see the new fax list.
Note
You can also see your old fax list by pressing
l
. Press
#
to go back to your new fax list.
75
Chapter 10
b Press a or b to choose the fax you want
How to delete all faxes in the list
10
to see.
a Press Fax Preview.
Press OK.
b Press a or b to choose Delete All.
Press OK.
Note
• If your fax is large there may be a delay
before it is displayed on the LCD.
Then, confirm the Delete by pressing 1.
• The LCD will show the current page
number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX“.
How to print all faxes in the list
10
a Press Fax Preview.
b Press a or b to choose Print All.
Press OK.
c Press Stop/Exit.
When a fax is open the control panel keys will
perform the operations shown below.
Key
Description
Enlarge the fax.
Reduce the fax.
Scroll vertically.
Scroll horizontally.
a or b
d or c
Rotate the fax clockwise.
Delete the fax.
Press 1 to confirm.
Go back to the previous page.
Go to the next page.
Go to the next step.
(Print, Back and Exit are
available.)
Go back to the fax list.
Print the fax.
Press 1 to print the whole
message or 2 to print the current
page only.
Black Start
(After printing, you can choose
to delete or keep the fax.)
76
Advanced fax operations (Black & White only)
How to preview an outgoing fax
10
PC Fax Receive
10
You can preview a fax message before you
send it. You must set the Real Time
Transmission and Polling RX to off before
you use this feature.
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
a Press
(Fax).
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
b Load the document.
c Enter the fax number using the dial pad
or Speed Dial.
d Press Fax Preview.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
The machine starts scanning the
document and the outgoing fax appears
on the LCD. When the fax is open the
control panel keys will perform the
operations shown below.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
Key
Description
Enlarge the fax.
If you choose Backup Print:Onthe
machine will also print the fax.
Reduce the fax.
Scroll vertically.
Scroll horizontally.
a or b
d or c
a Press Menu.
b Press a or b to choose Fax.
Press OK.
10
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
Note
d Press a or b to choose
Fwd/Page/Store.
Press OK.
If you preview a color fax before it is sent,
you will only be able to send it in black &
white. To send a color fax do not press the
Fax Preview key.
e Press a or b to choose
PC Fax Receive.
Press OK.
e Press Black Start.
Note
f Press a or b to choose <USB>or the PC
you want to receive.
The fax message in the memory will be
sent and then erased when you press
Black Start.
Press OK.
g Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
77
Chapter 10
h Press Stop/Exit.
Changing the destination PC
10
Note
a Press Menu.
• PC Fax Receive is not supported in the
®
Mac OS .
b Press a or b to choose Fax.
Press OK.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on you PC. Make sure your PC is
connected and turned on. (For details see
PC-FAX Receiving in the Software User’s
Guide on the CD-ROM.)
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
• In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
Backup Print:Onthe machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose Change.
Press OK.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
g Press a or b to choose <USB>or the PC
you want to receive.
Press OK.
• When PC Fax Receive is turned on only
black & white faxes can be received into
the memory and sent to the PC. Color
faxes will be received in real time and
printed in color.
h Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
i Press Stop/Exit.
78
Advanced fax operations (Black & White only)
Turning off Advanced
Fax Operations
Changing Advanced
Fax Operations
10
10
a Press Menu.
If received faxes are left in your machine's
memory when you change the Advanced Fax
Operations, the LCD will ask you one of the
following questions:
b Press a or b to choose Fax.
Press OK.
„ Erase All Fax?
c Press a or b to choose
Advanced Fax Operation.
Press OK.
Yes i Press 1
No
i Press 2
d Press a or b to choose
Fwd/Page/Store.
Press OK.
„ Print All Fax?
Yes i Press 1
No
i Press 2
e Press a or b to choose Off.
Press OK.
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
f Press Stop/Exit.
Note
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
If received faxes are left in the machine's
memory when you change to
PC Fax Receivefrom another option
[Fax Forward, Paging, Fax Storageor
Fax Preview], press a or b to choose the
PC.
10
The LCD will ask you the following message:
„ Send Fax to PC?
Yes i Press 1
No
i Press 2
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For detail, see
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
79
Chapter 10
Using your Remote Access
Code
Remote Retrieval
10
10
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
Setting a Remote Access
Code
10
c The machine signals if it has received
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
messages:
„ 1 long beep — Fax messages
„ 2 long beeps — Voice messages
„ 3 long beeps — Fax & Voice
messages
a Press Menu.
„ No beeps — No messages
b Press a or b to choose Fax.
Press OK.
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Remote Access.
e Press 9 0 to reset the machine when you
have finished.
e Enter a three-digit code using numbers
0-9, l, or #.
f Hang up.
Press OK. (The preset ‘l’ cannot be
changed.)
Note
If your machine is set to Manualmode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
Note
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
f Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
and press OK.
80
Advanced fax operations (Black & White only)
Remote Fax commands
10
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
Operation details
91
Playing Voice messages
After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward
Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward
9 STOP Playing
Erase all ICM
While playing the ICM, you can skip to the next message.
Stop Playing the ICM.
93
94
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase it because all voice
messages have not been played, or there are no voice
messages to erase.
*This code erases all recorded messages, not one at a time.
Play and Record OGM in Memory
1 Play
1 Msg Ctr OGM
2 F/T OGM
The machine plays the selected OGM. You can stop playing
the OGM by pressing 9.
2 Record
1 Msg Ctr OGM
2 F/T OGM
After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
95
Change the Fax Forwarding,
Paging or Fax Storage settings
10
1 OFF
You can choose Offafter you have retrieved or erased all
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot change it because something
has not been set up (for example, a Fax Forwarding or
Paging number has not been registered). You can register
your Fax Forwarding number by entering 4. (See Changing
registered the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
2 Voice
81
Chapter 10
Remote commands
Operation details
98
Change the Receive Mode
1 Msg Ctr
2 Fax/Tel
3 Fax Only
Exit
If you hear one long beep, your change has been accepted.
90
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
Retrieving fax messages
10
Changing your Fax
Forwarding number
10
You can call your machine from any touch
tone telephone and have your fax messages
sent to a fax machine. Before you use this
feature, you have to turn on Fax Storage.
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps, press
9 6 2.
c When you hear two short beeps, press
9 5 4.
d Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
machine you want your fax messages
sent to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Note
Do not use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang out after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
e Press 9 0 to reset the machine when you
have finished.
f Hang up after you hear your machine
beep.
82
Printing Reports
11
11
Fax Journal (activity report)
11
Fax reports
11
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
.
Transmission Verification
Report
The factory setting is Every 50 Faxes
.
11
a Press Menu.
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
b Press a or b to choose Fax.
Press OK.
and whether the transmission was successful
(OK). If you choose Onor On+Image, the
report will print for every fax you send.
c
Press
Press OK.
a
or
b
to choose Report Setting
.
.
d
Press
a
or
b
to choose Journal Period
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Imageor Off+Imagewill print
a section of the fax's first page on the report
to help you remember.
e Press d or c to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
When the Transmission Verification Report is
turned Offor Off+Image, the Report will
only print if there is a transmission error, with
NG in the RESULT column.
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
11
a Press Menu.
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose Transmission.
„ Every 50 Faxes
The machine will print the Journal
when the machine has stored 50 jobs.
e Press d or c to choose On, On+Image,
Offor Off+Image.
Press OK.
f Enter the time to start printing in 24-hour
format.
f Press Stop/Exit.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
g Press Stop/Exit.
83
Chapter 11
Reports
11
The following reports are available:
„ Transmission
Prints a Transmission Verification Report
for your last transmission.
„ Help List
A help list about how to quickly program
your machine.
„ Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.
„ Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
How to print a report
11
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
c Press a or b to choose the report you
want.
Press OK.
d Press Black Start.
e Press Stop/Exit.
84
Polling
12
12
Sequential polling
(Black & White only)
Polling overview
12
12
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
to work. Not all fax machines support polling.
a Press
(Fax).
b Press a or b to choose Polling RX.
Polling receive
12
c Press d or c to choose On (or Off).
Press OK.
Polling receive lets you call another fax
machine to receive a fax.
d Press a or b to choose Broadcasting.
Press OK.
Setup to receive polling
12
e Do one of the following:
„ Press a or b to choose Add Number
and enter a number using a dial pad.
Press OK.
a Press
(Fax).
b Press a or b to choose Polling RX.
„ Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetical Order or
c Press d or c to choose On (or Off).
Press OK.
Numerical Order and OK. Press
a or b to select a number and OK.
d Enter the fax number you are polling.
you want to poll, and then press a or b to
choose Complete.
e Press Black Start or Color Start.
The LCD shows Dialing.
12
Press OK.
g Press Black Start.
The machine polls each number or
Group number in turn for a document.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
85
Chapter 12
Polled transmit
(Black & White only)
12
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Set up for polled transmit
12
a Press
(Fax).
b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose On(or Off).
Press OK.
e Press a or b to choose any settings you
want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
f Press Black Start.
86
Making copies
13
13
When the option you want is highlighted,
press OK.
How to copy
13
Note
Entering Copy mode
13
The default setting is Fax mode. You can
change the amount of time that the machine
stays in Copy mode after the last copy
When you want to make a copy, press
(Copy) to illuminate it in green.
Making a single copy
13
a Press
(Copy).
b Load your document.
The LCD shows:
1
c Press Black Start or Color Start.
01
Quality
Normal
100%
100%
Enlarge/Reduce
Ratio:
Making multiple copies
13
Paper Type
Plain Paper
Copy
Copy Start
Press
You can make up to 99 copies.
1
No of Copies
a Press
(Copy).
You can enter the number of copies you want
by using the dial pad.
b Load your document.
Press a or b to scroll through the Copy key
options.
c Enter the number of copies you want.
d Press Black Start or Color Start.
Note
To sort the copies, press a or b to choose
Stop copying
13
To stop copying, press Stop/Exit.
88
Making copies
Changing copy quality
13
Copy settings
13
You can choose from a range of quality. The
factory setting is Normal.
You can change the copy settings temporarily
for the next copy.
„ Fast
These settings are temporary, and the
machine returns to its default settings
1 minute after copying, unless you have set
the Mode Timer to 30 seconds or less. (See
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
If you have finished choosing settings, press
Black Start or Color Start.
„ Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
If you want to choose more settings, press a
or b.
„ Best
Note
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Quality.
e Press d or c to choose Fast, Normalor
Best.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
13
Enlarging or reducing the
image copied
13
You can choose an enlargement or reduction
ratio.
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
89
Chapter 13
d Press a or b to choose
Enlarge/Reduce.
Making N in 1 copies or a
poster (page layout)
13
e Do one of the following:
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
„ Press d or c to choose the
enlargement or reduction ratio you
want. Press OK.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
„ Press d or c to choose
Custom(25-400%). Press OK and
then enter an enlargement or
reduction ratio from 25%to 400%.
Press OK.
(For example, press 5 3 to enter
53%.)
Important
„ Please make sure paper size is set to
Letteror A4.
50%
„ You cannot use the Enlarge/Reduce
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%
setting with the N in 1 and Poster features.
„ If you are producing multiple color copies,
N in 1 copy is not available.
„ (P)means Portrait and (L)means
Landscape.
„ You can only make one poster copy at a
104% EXEiLTR
142% A5iA4
186% 4"x6"iLTR
198% 4"x6"iA4
200%
time.
a Press
(Copy).
b Load your document.
Custom(25-400%)
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
f If you do not want to change additional
settings, press Black Start or
Color Start.
e Press d or c to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L)or
Poster(3 x 3).
Note
Page Layout Options are not available
with Enlarge/Reduce.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
90
Making copies
g After the machine scans the page, press
1 to scan the next page.
Sorting copies using the ADF
13
You can sort multiple copies. Pages will be
stacked in the order 123, 123, 123, and so on.
h Place the next page on the scanner
glass.
Press OK.
a Press
(Copy).
the layout.
b Load your document.
i After all the pages have been scanned,
press 2 to finish.
c Enter the number of copies you want.
d Press a or b to choose Stack/Sort.
Press OK.
Note
If photo paper has been chosen in the
Paper Type setting for N in 1 copies, the
machine will print the images as if Plain
paper had been chosen.
e Press d or c to choose Sort.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Place your document face down in the
direction shown below.
„ 2 in 1 (P)
Note
Page Layoutoptions are not available
with Sort.
„ 2 in 1 (L)
Adjusting Brightness,
Contrast and Color
13
„ 4 in 1 (P)
Brightness
13
You can adjust the copy brightness to make
copies darker or lighter.
„ 4 in 1 (L)
a Press
(Copy).
13
b Load your document.
„ Poster (3 x 3)
c Enter the number of copies you want.
d Press a or b to choose Brightness.
You can make a poster size copy of a
photograph.
e Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
91
Chapter 13
Contrast
13
Paper Options
13
You can adjust the copy contrast to help an
image look sharper and more vivid.
Paper Type
13
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Contrast.
a Press
(Copy).
b Load your document.
e Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
c Enter the number of copies you want.
d Press a or b to choose Paper Type.
f If you do not want to change additional
settings, press Black Start or
Color Start.
e Press d or c to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photoor Transparency.
Press OK.
Color Saturation
13
f If you do not want to change additional
settings, press Black Start or
Color Start.
a Press
(Copy).
b Load your document.
Paper Size
13
c Enter the number of copies you want.
If copying on paper other than Letter size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo [4 in. (W) × 6 in. (H) or 10 cm (W) ×
15 cm (H)] paper.
d Press a or b to choose RED Adjust,
GREEN Adjustor BLUE Adjust.
e Press c to increase the color saturation,
or press d to decrease the color
saturation.
a Press
(Copy).
Press OK.
b Load your document.
f Press a or b to change the Color
saturation.
c Enter the number of copies you want.
d Press a or b to choose Paper Size.
„ If you do not want to change
additional settings, press
Black Start or Color Start.
e Press d or c to choose Letter, Legal,
A4, A5or 4"x6".
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
92
Making copies
Setting your changes as the
new default
‘Out of Memory’
message
13
13
You can save the copy settings for Quality,
Paper Type, Brightness, Contrastand
RED Adjust, GREEN Adjust,
BLUE Adjustthat you use most often by
setting them the default settings. These
settings will stay until you change them again.
If the Out of Memorymessage appears
while scanning documents, press Stop/Exit
to cancel or Black Start or Color Start to
copy the scanned pages.
You will need to clear some jobs from the
memory before you can continue.
a Press
(Copy).
To free up extra memory, do the following:
„ Turn off Advanced Fax Operation. (See
b Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you
want to change.
„ Print the faxes that are in the memory.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all settings to the
factory settings
13
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press
(Copy).
b Press a or b to choose
Factory Reset.
Press OK.
13
c Press 1 to choose Yes.
d Press Stop/Exit.
93
Chapter 13
94
®
PhotoCapture Center : Printing
photos from a memory card or
USB Flash memory drive
14
14
PhotoCapture Center®
Operations
Using a memory card or USB
Flash memory drive
14
14
Your Brother machine has media drives
(slots) for use with popular digital camera
Printing from a memory card
or USB Flash memory drive
without a PC
®
®
media: CompactFlash , Memory Stick ,
Memory Stick Pro™, SecureDigital,
MultiMediaCard™, xD-Picture Card™ and
USB Flash memory drives.
14
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash memory
®
®
CompactFlash
Memory Stick
Scanning to a memory cards
or USB Flash memory drive
Memory Stick Pro™
without a PC
14
You can scan documents and save them
directly to a memory card or USB Flash
memory drive. (See Scan to a memory card
SecureDigital
MultiMediaCard™
xD-Picture Card™
0.87 in. (22 mm)
or less
Using PhotoCapture Center®
from your computer
14
0.43 in. (11 mm)
or less
USB Flash memory
drive
You can access a memory card or USB Flash
memory drive that is inserted in the front of
the machine from your PC.
„ miniSD™ can be used with a miniSD™
®
®
adapter.
(See PhotoCapture Center for Windows or
®
Remote Setup & PhotoCapture Center ™ for
„ Memory Stick Duo™ can be used with a
®
Memory Stick Duo™ adapter.
Macintosh in the Software User's Guide on
the CD-ROM.)
„ Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
„ Adapters are not included with the
machine. Contact a third party supplier for
adapters.
®
The PhotoCapture Center feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
96
®
PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive
Please be aware of the following:
Memory cards or a USB Flash
memory drive folder structure
„ When printing the INDEX or IMAGE, the
14
®
PhotoCapture Center will print all the
To avoid errors, remember the following
points:
valid images, even if one or more images
have been corrupted. The corrupted
image will not be printed.
„ The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
„ (memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
®
„ Walk-up PhotoCapture Center printing
must be performed separately from
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
®
PhotoCapture Center operations using
the PC. (Simultaneous operation is not
available.)
„ IBM Microdrive™ is not compatible with
the machine.
„ The machine can read up to 999 files on a
memory card or USB Flash memory drive.
®
„ CompactFlash Type II is not supported.
„ This product supports xD-Picture Card™
Type M / Type H.
„ This product supports SecureDigital High
„ (USB Flash memory drive users)
Capacity.
This machine supports USB Flash
„ The DPOF file on the memory cards must
memory drives that has been formatted by
®
Windows .
14
97
Chapter 14
PhotoCapture key lights:
Getting started
14
Firmly put a memory card or USB Flash
memory drive into the proper slot.
„ PhotoCapture light is on, the memory
card or USB Flash memory drive is
properly inserted.
„ PhotoCapture light is off, the memory
card or USB Flash memory drive is not
properly inserted.
1
2 3 4 5
1
USB Flash memory drive
®
2
3
CompactFlash
„ PhotoCapture light is blinking, memory
card or USB Flash memory drive is being
read or written to.
SecureDigital, MultiMediaCard™
®
4
5
Memory Stick , Memory Stick Pro™
xD-Picture Card™
CAUTION
CAUTION
DO NOT unplug the power cord or remove
the media from the media drive (slot) or
USB direct interface while the machine is
reading or writing to the media (the
PhotoCapture key is blinking). You will
lose your data or damage the card.
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera that
uses the USB mass storage standard. Any
other USB devices are not supported.
The machine can only read one device at a
time so do not put more than one device in
the machine at a time.
98
®
PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive
Entering PhotoCapture mode
14
Print Images
14
After you insert the memory card or USB
Flash memory drive, press the
View Photo(s)
14
(PhotoCapture) key to illuminate it in
green and display the PhotoCapture options
on the LCD.
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
The LCD shows:
View Photo(s)
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
View photos on the LCD
and select the images
you want to
print.
Print Index
Print Photos
Photo Effects
Search by Date
Print All Photos
Press
(PhotoCapture).
PHOTO
Select & Press
OK
b Press a or b to choose
View Photo(s).
Press OK.
Press a or b to scroll through the
PhotoCapture key options.
c Press d or c to choose your photo.
Note
Instead of scrolling through your photos,
you can use the dial pad to enter the
number of the image from the index page.
d Press a or b to increase or decrease the
number of copies.
Note
If your digital camera supports DPOF
have chosen all the photos.
Note
When the option you want is highlighted,
press OK.
Press Clear/Back to go back to the
previous level.
f After you have chosen all the photos, do
14
one of the following:
„ Press OK and change the print
„ If you do not want to change any
settings, press Color Start to print.
99
Chapter 14
„ If you chose Paper Size, press d
or c to choose the paper size you are
using, Letteror A4.
Print Index (Thumbnails)
14
®
The PhotoCapture Center assigns numbers for
images (such as No.1, No.2, No.3, and so on).
Press OK.
„ If you do not want to change the
paper settings, go to d
d Press Color Start to print.
Print Photos
14
®
The PhotoCapture Center does not
Before you can print an individual image, you
have to know the image number.
recognize any other numbers or file names
that your digital camera or PC has used to
identify the pictures. You can print a
thumbnail page (Index page with 5 images
per line). This will show all the pictures on the
memory card.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Press
(PhotoCapture).
c Press a or b to choose Print Photos.
Press OK.
Note
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
all the image numbers that you want to
print.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PhotoCapture).
Note
• You can enter multiple numbers at one
time by using the l key for a comma or the
# key for a hyphen. For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5.
b Press a or b to choose Print Index.
Press OK.
c Press a or b to choose the paper
settings, Paper Typeor Paper Size.
Do one of the following.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
„ If you chose Paper Type, press d
or c to choose the type of paper you
are using, Plain Paper,
Inkjet Paper, Brother Photo
or Other Photo.
f After you have chosen all the image
numbers, press OK again.
Press OK.
100
®
PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive
g Enter the number of copies you want
f Do one of the following.
using the dial pad.
„ Press OK and change the print
h Do one of the following:
„ If you do not want to change any
settings, press Color Start to print.
„ Change the print settings. (See
page 106.)
„ If you do not want to change any
settings, press Color Start to print.
Note
IfRemove Red-Eyeappears on the LCD,
press # to remove red-eye from your
photo.
Photo Effects
14
You can edit and add effects to your photos
and view them on the LCD before printing.
Enhance Skin-Tone
14
Enhance Skin-Tone is best used for adjusting
portrait photographs. It detects human skin
color in your photos and adjusts the image.
Note
• After adding each effect, you can enlarge
the view of the image by pressing l. To go
back to the original size, press l again.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
• The Photo Effects feature is supported by
technology from Reallusion, Inc.
Press
(PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
Auto Correct
14
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
c Press d or c to choose your photo.
Press OK.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
d Press a or b to choose
Enhance Skin-Tone.
Press OK.
Press
(PhotoCapture).
Note
b Press a or b to choose
Photo Effects.
Press OK.
You can also adjust the effect level
manually, by pressing a or b.
e Press OK and a or b to increase or
c Press d or c to choose your photo.
Press OK.
decrease the number of copies.
14
f Do one of the following.
d Press a or b to choose Auto Correct.
Press OK.
„ Press OK and change the print
e Press OK and a or b to increase or
„ If you do not want to change any
settings, press Color Start to print.
decrease the number of copies.
101
Chapter 14
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Enhance Scenery
14
Enhance Scenery is best used for adjusting
landscape photographs. It highlights green
and blue areas in your photo, so that the
landscape looks more sharp and vivid.
Press
(PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
c Press d or c to choose your photo.
Press OK.
Press
(PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
d Press a or b to choose
Remove Red-Eye.
Press OK.
„ When Remove Red-Eyeis
successful, the photo after effect is
shown. The adjusted part is shown in
a red frame.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose
Enhance Scenery.
Press OK.
„ When Remove Red-Eyeis
unsuccessful,
Unable to Detect.is shown.
Note
Press OK to go back to the previous
level.
You can also adjust the effect level
manually, by pressing a or b.
Note
e Press OK and a or b to increase or
Press # to try Remove Red-Eyeonce
again.
decrease the number of copies.
f Do one of the following.
e Press OK and a or b to increase or
„ Press OK and change the print
decrease the number of copies.
„ If you do not want to change any
settings, press Color Start to print.
f Do one of the following.
„ Press OK and change the print
Remove Red-Eye
14
„ If you do not want to change any
settings, press Color Start to print.
The machine detects eyes in your photos and
will remove red-eye from your photo.
Monochrome
14
Note
You can convert your photo to black & white.
There are some cases when red-eye may
not be removed.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
• When the face is too small.
• When the face is turning too far up,
down, left or right.
Press
(PhotoCapture).
102
®
PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive
b Press a or b to choose
Search by Date
14
Photo Effects.
Press OK.
You can find your photos based on date.
c Press d or c to choose your photo.
Press OK.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
d Press a or b to choose Monochrome.
Press OK.
Press
(PhotoCapture).
b Press a or b to choose
Search by Date.
Press OK.
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
c Press a or b to choose the date that you
want to search from.
„ Press OK and change the print
Press OK.
„ If you do not want to change any
settings, press Color Start to print.
d Press d or c to choose your photo.
Note
Sepia
14
You can view photos with other dates by
You can convert the color of your photo to
sepia.
pressing d or c continuously. Press d to
view an older photo and c to view a newer
photo.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
e Press a or b to increase or decrease the
number of copies.
Press
(PhotoCapture).
b Press a or b to choose
Photo Effects.
Press OK.
have chosen all your photos.
g After you have chosen all your photos,
do one of the following:
c Press d or c to choose your photo.
Press OK.
„ Press OK and change the print
d Press a or b to choose Sepia.
Press OK.
„ If you do not want to change any
settings, press Color Start to print.
e Press OK and a or b to increase or
14
decrease the number of copies.
f Do one of the following.
„ Press OK and change the print
„ If you do not want to change any
settings, press Color Start to print.
103
Chapter 14
Print All Photos
14
Slide show
14
You can print all the photos on your memory
card.
You can view all your photos on the LCD
using Slide show. You can also choose a
photo during the operation.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Press
(PhotoCapture).
Press
(PhotoCapture).
b Press a or b to choose
Print All Photos.
Press OK.
b Press a or b to choose Slide show.
Press OK.
c Enter the number of copies you want
c Press Stop/Exit to finish Slide show.
using the dial pad.
Printing a photo during a Slide show
14
d Do one of the following:
a Press OK to stop at one image while
„ Change the print settings. (See
Slide show is operating.
„ If you do not want to change any
settings, press Color Start to print.
b Press a or b to increase or decrease the
number of copies.
c Do one of the following:
„ Press OK and change the print
„ If you do not want to change any
settings, press Color Start to print.
104
®
PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive
Trimming
14
DPOF printing
14
You can trim your photo and print a part of the
image.
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
Note
If your photo is very small or an irregular
shape you may not be able to trim the
photo. The LCD will display
Image Too Small. or
Image Too Long..
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
®
When the memory card (CompactFlash ,
®
Press
(PhotoCapture).
Memory Stick , Memory Stick Pro™,
SecureDigital with DPOF information is put
into your machine, you can print the chosen
image easily.
b Press a or b to choose Trimming.
Press OK.
c Press d or c to choose your photo.
Press OK.
a Make sure you have put a memory card
in the proper slot.
Press
(PhotoCapture). The
d Adjust the red frame on your photo.
The part inside of the red frame will be
printed.
machine will ask you if you want to use
DPOF setting.
„ Press l or # to enlarge or reduce the
b Press 1 to choose Yes.
c Do one of the following:
frame size.
„ Press each arrow key to move the
„ Change the print settings. (See
position of the frame.
„ Press 0 to rotate the frame.
„ If you do not want to change any
settings, press Color Start to print.
„ Press OK when you have finished
the frame setting.
Note
e Press a or b to increase or decrease the
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem.
number of copies.
f Do one of the following:
14
„ Press OK and change the print
For instructions on how to delete or
recreate the print order, refer to your
camera manufacturer’s support website or
accompanying documentation.
„ If you do not want to change any
settings, press Color Start to print.
105
Chapter 14
PhotoCapture Center® print settings
14
You can change the print settings temporarily for the next printing.
These settings are temporary, and the machine returns to its default settings 3 minutes after
Note
You can save the print settings you use most often by setting them as default. (See Setting
0001
Print Setting
Print Quality
Paper Type
Paper Size
1
Photo
Other Photo
x
4" 6"
Brightness
PHOTO
0
Print Start Press
1
No. of prints
(For View Photo(s), Search by Date, Slide Show)
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos, Photo Effects, Trimming)
You can see the number of copies of each photo that will be printed.
(For DPOF printing) This does not appear.
Menu Selections
Options 1
Options 2
Page
Print Quality
Normal/Photo
—
(Does not appear for
DPOF printing)
Paper Type
Plain Paper/Inkjet Paper/
Brother Photo/Other Photo
Letter/A4/4"x 6"/5"x 7"
—
Paper Size
(When A4 or Letter is chosen)
4"x 3"/5"x 3.5"/6"x 4"/
7"x 5"/8"x 6"/Max. Size
—
Brightness
Dark
Light
(Does not appear
when
Photo Effectsis
chosen.)
Contrast
—
(Does not appear
when
Photo Effectsis
chosen.)
106
®
PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive
Menu Selections
Options 1
Options 2
Page
True2Life
On/Off
—
(Does not appear
when
White Balance
Photo Effectsis
chosen.)
Sharpness
Color Density
Exit
Cropping
On/Off
On/Off
—
—
—
—
Borderless
Set New Default Yes/No
Factory Reset
Yes/No
Paper and print size
14
Print Quality
14
a Press a or b to choose Paper Size.
a Press a or b to choose
Print Quality.
b Press d or c to choose the paper size
you are using, Letter, 4"x 6",
5"x 7"or A4.
b Press d or c to choose Normalor
Photo.
Press OK.
Press OK.
c If you chose Letter or A4, press d or c to
c If you do not want to change additional
settings, press Color Start to print.
choose the Print Size.
Example: Printed Position for Letter paper
Paper options
14
1
2
3
4"x 3"
5"x 3.5"
6"x 4"
Paper Type
14
a Press a or b to choose Paper Type.
b Press d or c to choose the paper size
you are using, Plain Paper,
Inkjet Paper, Brother Photoor
Other Photo.
4
5
6
7"x 5"
8"x 6"
Max. Size
Press OK.
14
c If you do not want to change additional
settings, press Color Start to print.
d If you do not want to change additional
settings, press Color Start to print.
107
Chapter 14
c Press a or b to choose
White Balance, Sharpnessor
Color Density.
Adjusting Brightness,
Contrast and Color
14
d Press d or c to adjust the degree of the
Brightness
14
setting.
Press OK.
a Press a or b to choose Brightness.
e Do one of the following:
b Press d to make a darker print or press
c to make a lighter print.
Press OK.
„ If you want to customize another
color enhancement, press a or b to
choose another option.
c If you do not want to change additional
settings, press Color Start to print.
„ If you want to change other settings,
press a or b to choose Exit, and
then press OK.
Contrast
14
f If you do not want to change additional
settings, press Color Start to print.
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
Note
• White Balance
a Press a or b to choose Contrast.
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will effect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
b Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
®
Color Enhancement (True2Life )
14
• Sharpness
You can turn on the color enhancement
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
®
(True2Life ) feature to print more vivid
images. Printing time will be slower.
a Press a or b to choose True2Life.
Press OK.
• Color Density
b Do one of the following:
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
„ If you want to customize the White
Balance, Sharpness or Color
Density, press d or c to choose On,
„ If you do not want to customize,
press d or c to choose Off.
108
®
PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive
Cropping
14
Setting your changes as the
new default
14
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
a Press a or b to choose your new setting.
Press OK.
a Press a or b to choose Cropping.
b Press d or c to choose Off(or On).
Press OK.
Repeat this step for each setting you
want to change.
c If you do not want to change additional
settings, press Color Start to print.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
Cropping: On
14
c Press 1 to choose Yes.
d Press Stop/Exit.
Restoring all settings to the
factory settings
14
Cropping: Off
14
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
Borderless printing
14
b Press 1 to choose Yes.
c Press Stop/Exit.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press a or b to choose Borderless.
b Press d or c to choose Off(or On).
Press OK.
14
c If you do not want to change additional
settings, press Color Start to print.
109
Chapter 14
Scan to a memory card
or USB Flash memory
drive
Quality
Selectable File
Format
Color 150dpi
Color 300dpi
Color 600dpi
B/W 200x100dpi
B/W 200dpi
JPEG/ PDF
JPEG/ PDF
JPEG/ PDF
TIFF/ PDF
TIFF/ PDF
14
Entering Scan mode
14
When you want to scan to a memory card or
USB Flash memory drive, press
®
a Insert a CompactFlash , Memory
(Scan).
®
Stick , Memory Stick Pro™,
SecureDigital, MultiMediaCard™, xD-
Picture Card™ or USB Flash memory
drive into your machine.
The LCD shows:
Scan to E-mail
Scan a docuumentt into
Scan to Image
your E--mail
Scan to OCR
application
WARNING
Scan to File
as a file
Scan to Media
attachhment.
DO NOT take out the memory card or USB
Flash memory drive while PhotoCapture is
blinking to avoid damaging the card, USB Flash
memory drive, or data stored on the card.
SCAN
Select & Press
OK
Press a or b to choose Scan to Media.
Press OK.
If you are not connected to your computer
only the Scan to Media selection will appear
on the LCD.
b Load your document.
®
®
c Press
(Scan).
(See Scanning for Windows or Macintosh
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
d Press a or b to choose
Scan to Media.
Press OK.
How to scan to a memory card
e Do one of the following.
or USB Flash memory drive
14
You can scan black & white and color
documents into a memory card or USB Flash
memory drive. Black & white documents will
be stored in PDF (*.PDF) or TIFF file formats
(*.TIF). Color documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color150dpiand the
default file format is PDF. File names default
to the current date that you set using the
control panel keys. (For details, see Quick
Setup Guide.) For example, the fifth image
scanned on July 1, 2007 would be named
07010705.PDF. You can change the color
and quality.
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
f Press a or b to choose Color 150dpi,
Color 300dpi, Color 600dpi, B/W
200x100dpior B/W 200dpi.
Press OK.
g Do one of the following.
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
110
®
PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive
h Press a or b to choose JPEG, PDFor
Understanding the
Error Messages
TIFF.
Press OK.
14
Note
Once you are familiar with the types of errors
that can occur while you are using
• If you chose color in the resolution setting,
®
you cannot choose TIFF.
PhotoCapture Center , you can easily
identify and troubleshoot any problems.
• If you chose black & white in the resolution
setting, you cannot choose JPEG.
„ Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
i Do one of the following.
„ To change the file name, go to
„ Media Error
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
j The file name is set automatically
however, you can set a name of your
choice using the dial pad. You can only
change the first 6 digits.
„ No File
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
Press OK.
Note
Press Clear/Back to delete the current
name.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory. This message will
also appear when a memory card or USB
Flash memory drive you are using does
not have enough space available for the
scanned document.
k Press Black Start or Color Start.
„ Media is Full.
This message will appear if you are trying
to save more than 999 files in a memory
card or USB Flash memory drive.
14
„ Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. For more information, visit
message will also appear if you connect a
broken device to the USB direct interface.
111
Printing photos from a camera
15
15
Printing photos
directly from a
PictBridge camera
Camera Menu Options
Selections
Paper Size
Letter, A4, 4"×6", Printer
15
Settings (Default setting)
Paper Type
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting)
Layout
Borderless: On, Borderless:
Off, Printer Settings (Default
setting)
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
-
DPOF setting
Print Quality
Normal, Fine, Printer Settings
(Default setting)
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge. See
Color
Enhancement
On, Off, Printer Settings
(Default setting)
1
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
PictBridge requirements
15
Settings
Options
4"×6"
To avoid errors, remember the following
points:
Paper Size
Paper Type
Layout
Glossy Paper
Borderless: On
Fine
„ The machine and the digital camera must
be connected using a suitable USB cable.
Print Quality
Color Enhancement
„ The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Off
„ When your camera does not have any
menu selections, this setting is also used.
®
„ PhotoCapture Center operations are not
„ The names and availability of each setting
depends on the specification of your
camera.
available when using the PictBridge
feature.
Please refer to the documentation supplied
with your camera for more detailed
Setting your digital camera
15
information on changing PictBridge settings.
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
112
Printing photos from a camera
Printing Images
15
DPOF printing
15
DPOF stands for Digital Print Order Format.
Note
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
direct interface (1) on the machine using
the USB cable.
1
1
USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
15
113
Chapter 15
Printing Images
15
Printing photos
directly from a digital
camera (without
PictBridge)
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
15
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
If you would like to print photos in PictBridge
mode, see Printing photos directly from a
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
1
1
USB direct interface
b Turn on the camera.
For print settings, see Print Images
WARNING
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
114
Printing photos from a camera
Understanding the
Error Messages
15
Once you are familiar with the types of errors
that can occur while you are printing from a
camera, you can easily identify and
troubleshoot any problems.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Unusable Device
This message will appear if you connect a
camera which is not in PictBridge mode
nor using the USB Mass Storage
standard. This message will also appear if
you connect a broken device to the USB
direct interface.
For more detailed solutions see Error
15
115
Chapter 15
116
Software and Network features
16
16
The CD-ROM includes the Software User’s Guide and
Network User’s Guide for features available when
connected to a computer (for example, printing and
scanning). These guides have easy to use links that,
when clicked, will take you directly to a particular section.
c Click the heading you would like to view
from the list at the left of the window.
You can find information on these features:
„ Printing
„ Scanning
®
„ ControlCenter3 (for Windows )
®
„ ControlCenter2 (for Macintosh )
„ Remote Setup
„ Faxing from your computer
®
„ PhotoCapture Center
®
(For Macintosh )
„ Network Printing
®
„ Network Scanning
a Make sure your Macintosh is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
„ Wired and Wireless Network
How to read HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
b Double-click the Documentation icon.
c Double-click your language folder, and
®
(For Windows )
then double-click the top page file.
Note
d Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
If you have not installed the software, see
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
b Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
118
Safety and Legal
A
A
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone wall jack and a standard AC power outlet. Choose a location where
the temperature remains between 50° F and 95° F (10° C and 35° C).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical outlets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• DO NOT connect your machine to electrical outlets on the same circuit as large appliances
or other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
telephones.
• DO NOT place the MFC-885CW and the cordless handset near electro-medical equipment.
120
Safety and Legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
A
Note
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the AC power outlet. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
Always make sure the plug is fully inserted.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
121
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
122
Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
A
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
DO NOT use flammable substances or any type of spray to clean the inside or outside of the
machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
123
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
jack. Never install telephone wiring during a lightning storm. Never install a telephone wall
jack in a wet location.
• This product must be installed near an AC power outlet that is easily accessible. In case of
an emergency, you must unplug the power cord from the AC power outlet to shut off the
power completely.
• Always make sure the plug is fully inserted.
• To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line
cord.
CAUTION
Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line and on the telephone line, or unplug the cords
during a lightning storm.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
4 Use only the power cord provided with the machine.
124
Safety and Legal
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
A
4 Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT
use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 DO NOT use this product near water.
6 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless proper
ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
9 Use only the power cord supplied with this machine.
10 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
11 If an extension cord is used with this product, make sure that the total ampere ratings of the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the AC power outlet does not exceed
15 amperes (USA only).
12 DO NOT place anything in front of the machine that will block received faxes. DO NOT place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. DO NOT attempt to service this product yourself because
opening or removing covers may expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the
location of your nearest Brother Authorized Service Center, please call the following:
In USA: 1-800-284-4357
In Canada: 1-877-BROTHER
15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized
Service Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
125
„ If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions.
Improperadjustment of other controls may result in damage and will often require extensive
work by a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
16 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
17 To reduce the risk of fire, electric shock and injury to people, note the following:
„ DO NOT use this product near appliances that use water, a swimming pool, or in a wet
basement.
„ DO NOT use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
18 Caution - To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
Standard telephone and FCC Notices (These notices are in effect
on models sold and used in the United States only.)
A
This equipment is hearing-aid compatible.
When programming emergency numbers or making test calls to emergency numbers:
„ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.
„ Perform these activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the backside of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided
to the telephone company.
You may safely connect this equipment to the telephone line by means of a standard modular jack,
USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be
certain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits
represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier
products, the REN is separately shown on the label.
126
Safety and Legal
If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the operation of the equipment. If this happens the telephone company will
provide advance notice in order for you to make necessary modifications to maintain uninterrupted
service.
A
If trouble is experienced with this equipment, for repair or warranty information, please contact
the telephone network, the telephone company may request that you disconnect the equipment
until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the
installation of this equipment does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, call your telephone company or a qualified installer.
If you are not able to solve a problem with your machine, call Brother Customer Service. (See
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.
This machine has been certified to comply with FCC standards, which are applied to the USA
only.
127
Federal Communications Commission (FCC) Declaration of
Conformity (USA only)
A
Responsible Brother International
Party:
Corporation
100 Somerset Corporate
Boulevard
Bridgewater, NJ 08807-0911
USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC-685CW and MFC-885CW
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
„ Reorient or relocate the receiving antenna.
„ Increase the separation between the equipment and receiver.
„ Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
„ Call the dealer or an experienced radio/TV technician for help.
„ This transmitter must not be co-located or operated in conjunction with any other antenna or
transmitter.
„ This equipment complies with FCC radiation exposure limits set forth for uncontrolled
equipment and meets the FCC radio frequency (RF) Exposure Guidelines in Supplement C to
OET65. This equipment should be installed and operated with at least 20cm and more
between the radiator and person's body (excluding extremities: hands, wrists, feet and legs).
IMPORTANT
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the
user's authority to operate the equipment.
128
Safety and Legal
Industry Canada Compliance Statement (Canada only)
A
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Operation is subject to the following two conditions: (1) this device may not cause interference,
and (2) this device must accept any interference, including interference that may cause undesired
operation of this device.
A
LAN connection
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
129
Legal limitations for copying
A
Color reproductions of certain documents are illegal and may result in either criminal or civil
liability. This memorandum is intended to be a guide rather than a complete listing of every
possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular
questionable documents.
The following documents issued by the United States/Canadian Government or any of its
Agencies may not be copied:
„ Money
„ Bonds or other certificates of indebtedness
„ Certificates of Deposit
„ Internal Revenue Stamps (canceled or uncanceled)
„ Selective Service or draft papers
„ Passports
„ United States/Canadian Postage Stamps (canceled or uncanceled)
„ Food Stamps
„ Immigration Papers
„ Checks or drafts drawn by Governmental agencies
„ Identifying badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use’.
Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
130
Safety and Legal
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
A
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2007 Brother Industries, Ltd. All rights reserved.
Microsoft and Windows are registered trademarks of Microsoft in the U.S. and other countries.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United
States and/or other countries.
Macintosh and TrueType are registered trademarks of Apple Inc.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registerd
trademarks of Broadcom Corporation in the United States and/or other countries.
AOSS is a trademark of Buffalo Inc..
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User’s Guide are registered trademarks of their respective
companies.
131
Troubleshooting and Routine
Maintenance
B
B
Troubleshooting
B
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable or wireless connection on both the machine and your
computer. (See the Quick Setup Guide.)
Check that the machine is plugged in and that the On/Off key is on.
One or more ink cartridges are empty. (See Replacing the ink cartridges
Check to see if the LCD is showing an error message. (See Error messages
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother MFC-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
Poor print quality
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows® or Printing and Faxing for Macintosh® in the Software
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
The recommended environment for your machine is between 68° F to 91° F (20°
C to 33° C).
132
Troubleshooting and Routine Maintenance
Printing (continued)
Difficulty
Suggestions
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 151.)
or graphics.
Try using the recommended types of paper. (See Acceptable paper and other
If you want to print on Photo 4"×6" or Photo L 3.5"×5" paper, make sure you use
The machine prints blank pages.
Characters and lines are stacked.
B
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page.
Printing appears dirty or ink seems Make sure you are using the recommended types of paper. (See Acceptable
to run.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the Basic tab of
the printer driver.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
Make sure you are using the paper support flap. (See Loading paper and other
The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.
the page.
The printouts are wrinkled.
In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
Printing.
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click Settings, and make sure you uncheck Color
Enhancement (True2Life®).
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
True2Life® is not working properly. If the image data is not full color in your application (such as 256 color), True2Life®
will not work. Use at least 24 bit color data with the True2Life® feature.
Machine feeds multiple pages.
Make sure the paper is loaded properly in the paper tray. (See Loading paper and
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
Printed pages double feed and
cause a paper jam.
Make sure you pull out the paper support until it clicks and unfold the paper
support flap.
Machine does not print from Paint
Brush.
Try setting the Display setting to ‘256 colors.’
133
Printing (continued)
Difficulty
Suggestions
Try to reduce the print resolution. (See Printing for Windows® or Printing and
Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.)
Machine does not print from Adobe
Illustrator.
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone
across the page or the top and
bottom of sentences are cut off.
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received color fax prints only in
black and white.
Replace the color ink cartridges that are empty or nearly empty, and then ask the
other person to send the color fax again. (See Replacing the ink cartridges
Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 46.)
a single page is printed on two
pages.
Telephone Line or Connections
Difficulty
Suggestions
Dialing does not work. (No dial
tone)
Check that the machine is plugged in and that the On/Off key is on.
Check all line cord connections.
(Canada only) Change Tone/Pulse setting. (See the Quick Setup Guide.)
Send a fax manually and wait to hear the fax receiving tones before you press
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
your machine to hear it answer. If there is still no answer, check the telephone line
cord connection. If there is no ringing when you call your machine, ask your
telephone company to check the line.
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax.
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
If you often have interference on the telephone line, try changing the menu setting
134
Troubleshooting and Routine Maintenance
Sending Faxes
Difficulty
Suggestions
Cannot send a fax.
Check all line cord connections.
Make sure that the Fax
key is illuminated. (See Entering Fax mode
Ask the other party to check that the receiving machine has paper.
B
Print the Transmission Verification Report and check for an error. (See Reports
Transmission Verification Report
says ‘Result:NG’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Advanced Fax Operation (see Turning off Advanced Fax
to check your telephone line.
If you often get transmission errors due to possible interference on the telephone
Poor fax send quality.
Try changing your resolution to Fineor S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
Vertical black lines when sending.
Black vertical lines on faxes you send are typically caused by dirt or correction
fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Easy Receive is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Sending a fax call to the machine. If you answered on an external or extension telephone, press your Fax Receive
Code (the factory setting is l 5 1). When your machine answers, hang up.
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, Voice Mail, an alarm system or
other custom feature on a single telephone line with your machine, it may create
a problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate telephone line with no custom features is
recommended.
135
Copying Difficulties
Difficulty
Suggestions
Cannot make a copy.
Make sure that the Copy
key is illuminated. (See Entering Copy mode
Vertical streaks appear in copies.
If you see vertical streaks on copies, clean the scanner. (See Cleaning the
Poor copy results when using the
ADF.
Vertical black line appear in copies. Black vertical lines on copies are typically caused by dirt or correction fluid on the
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear when
starting to scan.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort® 11SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Poor scanning results when using
the ADF.
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned On, and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
136
Troubleshooting and Routine Maintenance
®
PhotoCapture Center Difficulties
Difficulty
Suggestions
Have you installed the Windows® 2000 update? If not, do the following:
1) Unplug the USB cable.
Removable Disk does not work
properly.
1
2) Install the Windows® 2000 update using one of the following methods.
„ Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup
Guide.)
B
„ Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
3
Take out the memory card and put it back in again.
If you have tried ‘Eject’ from within Windows®, take out the memory card
before you continue.
4
5
If an error message appears when you try to eject the memory card, it means
the card is being accessed. Wait a while and then try again.
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Network Difficulties
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on and is online and in Ready mode.
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Activefor 2 seconds.
(If you are using a wireless connection or are having Network problems, see the
Network User’s Guide for more information.)
(For Windows® users only) Firewall settings on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for
your software or contact the software manufacturer.
The network scanning feature does
not work.
The network PC-Fax Receive
feature does not work.
For Windows® XP SP2 and Windows Vista™ users, see Firewall settings in the
Software User’s Guide on the CD-ROM.
For Windows® XP SP1 user’s, please visit the Brother Solutions Center.
<Windows® users>
Your computer cannot find your
machine.
Firewall settings on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
137
Error messages
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Error Message
Cause
Action
Comm.Error
Poor telephone line quality
caused a communication error.
Send the fax again or connect the machine
to another telephone line. If the problem
continues, call the telephone company and
ask them to check your telephone line.
Connection Fail
Cover is Open.
You tried to poll a fax machine
that is not in Polled Waiting mode. setup.
Check the other fax machine's polling
The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining
Print data is left in the machine's Re-start printing from your computer.
memory.
Print data is left in the machine's Press Stop/Exit. The machine will cancel
memory. The USB cable was
unplugged while the computer
was sending the data to the
machine.
the job and clear it from the memory. Try to
print again.
Disconnected
Document Jam
The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
fed properly, or the document
scanned from the ADF was too
long.
DR Mode in Use
Ring mode. You cannot change
the Receive Mode from Manual to
another mode.
High Temperature
Hub is Unusable.
The print head is too warm.
Allow the machine to cool down.
A Hub or USB Flash memory
drive with Hub has been
connected to the USB direct
interface.
A Hub or USB Flash memory drive with
Hub are not supported. Unplug the device
from the USB direct interface.
Image Too Long.
The proportions of your photo are Choose a regularly proportioned image.
irregular so effects could not be
added.
138
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Image Too Small.
The size of your photo is too small Choose a larger image.
to trim.
Ink Empty
One or more of the ink cartridges Replace the empty ink cartridges. (See
all print operations. While memory
is available, black and white faxes
will be stored in the memory. If a
sending machine has a color fax,
the machine's ‘handshake’ will
B
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
color fax will be stored in the
memory as a black and white fax.
Low Temperature
Media Error
The print head is too cold.
Allow the machine to warm up.
The memory card is either
corrupted, improperly formatted,
or there is a problem with the
card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive (slot)
of the machine by putting in another
memory card that you know is working.
Media is Full.
Near Empty
The memory card or USB flash
memory drive you are using
already contains 999 files.
Your machine can only save to your
memory card or USB flash memory drive if
it contains less than 999 files. Try deleting
unused files to free some space and try
again.
machine has a color fax, the
machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the color
fax will be received into memory
as a black and white fax.
No Caller ID
There is no incoming call history. If you want to use the Caller ID feature call
You did not receive calls or you
your telephone company. (See Caller ID
ID service from your telephone
company.
No Cartridge
No File
An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
The memory card or USB Flash
memory drive in the media drive
does not contain a .JPG file.
Put the correct memory card or USB Flash
memory drive into the slot again.
139
Error Message
Cause
Action
No Paper Fed
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and
then press Black Start or Color Start.
„ Remove the paper and load it again
and then press Black Start or
Color Start.
The paper is jammed in the
machine.
No Response/Busy
Not Registered
Out of Memory
The number you dialed does not Verify the number and try again.
answer or is busy.
You tried to access a Speed Dial Set up the Speed Dial number. (See
number that is not programmed.
The machine's memory is full.
Fax sending or copy operation in
progress
Do one of the following:
„ Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
„ Clear the data in the memory. To gain
extra memory, you can turn off
Advanced Fax Operation. (See Turning
„ Print the faxes that are in the memory.
The memory card or USB flash
Delete unused files from your memory card
memory drive you are using does or USB Flash memory drive to make some
not have enough free space to
scan the documents.
free space and then try again.
Paper Jam
Paper is jammed in the machine. Open the Jam Clear Cover (at the back of
the machine) and remove the jammed
paper. (See Printer jam or paper jam
Unable to CleanXX The machine has a mechanical
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
problem.
Unable to Init. XX
—OR—
Unable to Print XX
A foreign object such as a clip or
ripped paper is in the machine.
Unable to Scan XX
„ Disconnect the machine from the
power for several minutes, then
Unable to use Phone XX
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
140
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Unusable Device
A broken device has been
connected to the USB direct
interface.
Unplug the device from the USB direct
interface, then press On/Off to turn the
machine off and then on again.
Disconnect device
from front connect
or & turn machine
off & then on
Unusable Device
A USB device or USB Flash
memory drive that is not
supported has been connected to
the USB direct interface.
Unplug the device from the USB direct
interface.
B
Please Disconnect
USB Device.
For more information, visit us at
Wrong Paper Size
Paper is not the correct size.
Load the correct size of paper (Letter,
Legal or A4), and then press Black Start
or Color Start.
Error animation
B
Transferring your faxes or Fax
Journal report
B
Error animation displays step-by-step
instructions when paper gets jammed or ink
cartridges become empty. You can read the
steps at your own pace by pressing c to see
the next step and d to go backward. If you do
not press a key after 1 minute the animation
starts running automatically again.
If the LCD shows:
„ Unable to CleanXX
„ Unable to Init.XX
„ Unable to PrintXX
„ Unable to ScanXX
„ Unable to use Phone XX
Note
You can press d, c or OK to pause the
auto-animation and go back to step-by-
step mode.
We recommend transferring your faxes to
another fax machine or to your PC. (See
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
141
c Make sure you have set PC Fax
Receive on the machine. (See PC Fax
Transferring faxes to another fax
machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Setting
your station ID in the Quick Setup Guide.)
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
a Press Stop/Exit to interrupt the error
temporarily.
d Do one of the following:
b Press Menu.
„ To transfer all faxes to your PC,
press 1. You will be asked if you want
a backup print.
c Press a or b to choose Service.
Press OK.
„ To exit and leave the faxes in the
memory, press 2.
d Press a or b to choose
Data Transfer.
Press OK.
e Press Stop/Exit.
e Press a or b to choose Fax Transfer.
Press OK.
Transferring Fax Journal report to
another fax machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Setting
your station ID in the Quick Setup Guide.)
f Do one of the following:
„ If the LCD shows No Data, there
are no faxes left in the machine's
memory.
a Press Stop/Exit to interrupt the error
temporarily.
Press Stop/Exit.
„ Enter the fax number to which faxes
b Press Menu.
will be forwarded.
c Press a or b to choose Service.
Press OK.
g Press Black Start.
d Press a or b to choose
Data Transfer.
Press OK.
Transferring faxes to your PC
B
You can transfer the faxes from your
machine's memory to your PC.
e Press a or b to choose
Report Trans..
Press OK.
a Press Stop/Exit to interrupt the error
temporarily.
b Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
f Enter the fax number to which Fax
Journal report will be forwarded.
®
see PC- FAX receiving for Windows in
the Software User’s Guide on the
CD-ROM.)
g Press Black Start.
142
Troubleshooting and Routine Maintenance
Document is jammed inside the ADF
unit
Document jam
B
B
Documents can jam in the ADF unit if they are
not inserted or fed properly, or if they are too
long. Follow the steps below to clear a
document jam.
a Take out any paper from the ADF that is
not jammed.
b Lift the document cover.
Document is jammed in the top of the
ADF unit
c Pull the jammed document out to the
B
B
left.
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document up and to the
left.
d Close the document cover.
e Press Stop/Exit.
Printer jam or paper jam
B
Take out the jammed paper depending on
where it is jammed in the machine.
d Close the ADF cover.
e Press Stop/Exit.
a Pull the paper tray (1) out of the
machine.
Note
To avoid document jams close the ADF
cover properly by pressing it down in the
middle.
1
143
b Pull out the jammed paper (1).
CAUTION
1
DO NOT place the jam clear cover face
down as shown in the illustration. Doing this
may damage the cover and cause paper
jams.
c Reset the machine by lifting the scanner
cover from the front of the machine and
then closing it.
„ If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
d Remove the Jam Clear Cover (1) from
the back of the machine. Pull the
jammed paper out of the machine.
e Put the Jam Clear Cover back on.
Make sure the cover is set properly.
1
144
Troubleshooting and Routine Maintenance
f Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover (1) until it locks securely
into the open position.
h Push the paper tray firmly back into the
machine.
Note
Make sure that there is no jammed
paper left in the corners of the machine.
Make sure you pull out the paper support
until it clicks.
1
B
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
Dial Tone
B
Setting the dial tone to Detection will shorten
the dial detect pause.
g Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose Dial Tone.
d Press d or c to choose Detectionor
No Detection.
Press OK.
e Press Stop/Exit.
145
Telephone line interference
B
Routine maintenance
B
If you are having problems sending or
receiving a fax due to possible interference
on the telephone line, we recommend that
you adjust the Equalization for compatibility
to reduce the modem speed for fax
operations.
Replacing the ink cartridges
B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
c Press a or b to choose
Miscellaneous.
Press OK.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
d Press a or b to choose
Compatibility.
e Press d or c to choose Normal(or
Basic).
„ Basicreduces the modem speed to
9600 bps. Unless interference is a
recurring problem on your telephone
line, you may prefer to use it only
when needed.
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Emptyand
Black.
„ Normalsets the modem speed at
14400 bps. (factory setting)
Press OK.
f Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for color fax sending.
146
Troubleshooting and Routine Maintenance
b Pull the lock release lever down and
take out the ink cartridge for the color
shown on the LCD.
Improper Setup
DO NOT touch the area shown in the
illustration below.
B
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
e Each color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
brother
M
c Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
f Lift the lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
d Remove the protective yellow cap (1).
1
147
g The machine will automatically reset the
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
ink dot counter.
Note
• If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Did You Change
Black) For each
new cartridge you installed, press 1 (Yes)
to automatically reset the ink dot counter
for that color. If the ink cartridge you
installed is not a brand new one, be sure
to press 2 (No).
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
• If the LCD shows No Cartridgeafter
you install the ink cartridges, check that
the ink cartridges are installed properly.
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
Cleaning the outside of the
machine
B
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine will
damage the outside surface of the machine.
If ink stains your skin or clothing, wash with
soap or detergent at once.
DO NOT use cleaning materials that
contain ammonia.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
DO NOT use isopropyl alcohol to remove dirt
from the control panel. It may crack the panel.
148
Troubleshooting and Routine Maintenance
Clean the outside of the machine as
follows:
Cleaning the scanner
B
B
a Lift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with a soft lint-free cloth moistened
with a non-flammable glass cleaner.
a Pull the paper tray (1) completely out of
the machine.
1
B
1
3
b Wipe the outside of the machine with a
soft cloth to remove dust.
2
b In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
1
c Remove anything that is stuck inside the
paper tray.
2
d Wipe the paper tray with a soft cloth to
remove dust.
Note
In addition to cleaning the scanner glass
and glass strip with a non-flammable glass
cleaner, run your finger tip over the glass
to see if you can feel anything on it. If you
feel dirt or debris, clean the glass again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning.
e Put the paper tray firmly back in the
machine.
149
Cleaning the machine printer
platen
Cleaning the paper pick-up
roller
B
B
a Pull the paper tray completely out of the
WARNING
machine.
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen (1).
b Unplug the machine from the AC power
outlet and remove the Jam Clear
Cover (1).
If ink is scattered on or around the printer
platen wipe it off with a soft, dry, lint-free
cloth.
1
a Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position.
b Clean the machine printer platen (1).
CAUTION
DO NOT place the jam clear cover face
down as shown in the illustration. Doing this
may damage the cover and cause paper
jams.
1
150
Troubleshooting and Routine Maintenance
c Clean the Paper Pick-up Roller (1) with
a Press Ink.
isopropyl alcohol on a cotton swab.
b Press a or b to choose Cleaning.
Press OK.
c Press a or b to choose Black, Coloror
All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
B
1
Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service. (See Brother
d Put the Jam Clear Cover back on.
Checking the print quality
B
Make sure the cover is set properly.
e Put the paper tray firmly back in the
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
machine.
f Re-connect the power cord.
Cleaning the print head
B
a Press Ink.
To maintain good print quality, the machine
will automatically clean the print head. You
can start the cleaning process manually if
there is a print quality problem.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose
Print Quality.
Press OK.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colors at a time
(Cyan/Yellow/Magenta), or all four colors at
once.
d Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
e Check the quality of the four color blocks
on the sheet.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
151
f The LCD asks you if the print quality is
CAUTION
OK.
Do one of the following:
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
„ If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check.
„ If you can see missing short lines as
shown below, press 2 to choose No.
Note
OK
Poor
i
g The LCD asks you if the print quality is
OK for black and three colors.
Press 1 (Yes) or 2 (No).
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
h The LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
Checking the print alignment
B
i After cleaning is finished, press
Color Start.
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
The machine starts printing the Print
Quality Check Sheet again and then
a Press Ink.
j Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose Alignment.
Press OK.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service. (See
d Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
152
Troubleshooting and Routine Maintenance
f Do one of the following:
Uninstalling and installing the
handset and handset cradle
(MFC-685CW only)
„ If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press 1 (Yes) to
finish the Alignment Check.
B
If you do not use the handset you can remove
the handset and handset cradle.
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
B
Uninstalling the handset and handset
cradle
B
g For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
a Unplug the curled handset cord from the
machine.
h For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
i Press Stop/Exit.
Checking the ink volume
B
Although an ink volume icon appears on the
LCD, you can use the Ink key to see a large
graph showing the ink that is left in each
cartridge.
b Pull the tab (1) back and hold it in
position as you push the cradle (2) to the
back of the machine.
a Press Ink.
b Press a or b to choose Ink Volume.
Press OK.
1
The LCD shows the ink volume.
c Press Stop/Exit.
Note
You can check the ink volume from your
®
computer. (See Printing for Windows or
®
Printing and Faxing for Macintosh in the
Software User’s Guide on the CD-ROM.)
2
153
c Attach the side cover.
b Align the recessed arrows on the cradle
with those on the machine, and then
slide the cradle toward the front of the
machine until it clicks into place.
Installing the handset and handset
cradle
B
a Remove the side cover.
c Connect the curled handset cord to the
machine.
Note
If you cannot open the cover with your
hand, use a coin to open it.
154
Troubleshooting and Routine Maintenance
Machine Information
B
Packing and shipping
the machine
B
Checking the serial number
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
You can see the machine’s serial number on
the LCD.
a Press Menu.
B
CAUTION
b Press a or b to choose
Machine Info..
Press OK.
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
c Press a or b to choose Serial No..
Press OK.
d Press Stop/Exit.
a Open the ink cartridge cover.
b
Pull the lock release levers down and take
out all the ink cartridges. (See Replacing
c Install the yellow protective part, lift each
lock release lever and push it until it
clicks and then close the ink cartridge
cover.
155
i (MFC-885CW) Rotate the machine’s
CAUTION
antenna to the down position.
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
d Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
j Wrap the machine in the bag and put it
in the original carton with the original
packing material.
e Unplug the machine from the AC power
outlet.
f Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
g Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
h If your machine has a handset, remove
it and the handset curled cord.
156
Troubleshooting and Routine Maintenance
k
Pack the printed materials in the original
carton as shown in the illustration. Do not
pack the used ink cartridges in the carton.
(MFC-685CW) (MFC-885CW)
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
B
l Close the carton and tape it shut.
157
Menu and Features
C
C
On-screen
programming
Mode and menu keys
C
C
Access the main menu.
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Access the mode and its menu of
temporary settings.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
a
b
d
Scroll through the current menu
level.
Menu table
C
Go back to the previous menu
level.
You can program your machine by using the
pages list the menu selections and options.
c
Go to the next menu level.
„ Go to the next menu level.
„ Accept an option.
Memory storage
C
„ Cancel the current operation.
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
„ Go back to the previous menu
level.
„ Stop the current operation.
Note
During a power failure the machine will
retain messages that are in the memory
for approximately 24 hours.
158
Menu and Features
Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu (
)
Level1
Level2
Level3
Options
Descriptions
Page
General Setup Mode Timer
—
Off
Sets the time to return to
Fax mode.
0Sec
C
30Secs
1Min
2Mins*
5Mins
Paper Type
Paper Size
Volume
—
—
Plain Paper*
Sets the type of paper in
the paper tray.
Inkjet Paper
Brother Photo
Other Photo
Transparency
Letter*
in the paper tray.
Legal
A4
A5
4"x6"
Off
Ring
Adjusts the ring volume.
Low
Med*
High
Off
Beeper
Speaker
Adjusts the volume level
of the beeper.
Low*
Med
High
Off
Adjusts the speaker
volume.
Low
Med*
High
Low*
High
Handset
(MFC-685CW
only)
Adjusts the handset
volume.
The factory settings are shown in Bold with an asterisk.
159
Level1
General Setup Volume
(Continued) (Continued)
Level2
Level3
Options
Descriptions
Page
Volume Amplify On
(MFC-685CW
only)
you can set the volume to
theVolume Amplify:On
(Permanent/
Temporary)
setting on a permanent or
temporary basis.
Off*
Auto Daylight
On/Off Setting
—
—
On
Changes for Daylight
Savings Time
automatically.
Off*
Fax Receive:On Customizes the On/Off
key to receive faxes even
in off mode.
(MFC-680CW
only)
Fax Receive:Off*
On/Off Setting
—
Fax Receive:On
*
(MFC-885CW
only)
Fax Receive:Off
LCD Settings
LCD Contrast Light
LCD.
Med*
Dark
Backlight
Dim Timer
Light*
You can adjust the
brightness of the LCD
backlight.
Med
Dark
Off
LCD backlight stays on
after the last key press.
10Secs
20Secs
30Secs*
Off*
Off Timer
LCD stays on for after the
last key press.
1Min
2Mins
3Mins
5Mins
10Mins
30Mins
Wallpaper
—
You can choose the
wallpaper of the LCD.
Echo Control
—
level1*
level2
level3
level4
Adjusts the Echo Control
level.
See
Digital
Cordless
Handset
BCL-D10
User’s
(MFC-885CW
only)
Guide
The factory settings are shown in Bold with an asterisk.
160
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Fax
Setup Receive Ring Delay
Ring Delay
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
0
1
2
3
4*
Toll Saver
Cost saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, soyoucanhang
up and not pay for the call.
On
C
Off*
F/T Ring Time 20Sec*
Sets the pseudo/double-
ring time in Fax/Tel mode.
30Sec
40Sec
70Sec
Easy Receive On*
Receives fax messages
without pressing the
Black Start or
Off
Semi
Color Start key.
Remote Codes On*
Allows you to answer all
calls at an extension or
external telephone and
use codes to turn the
(l51, #51)
Off
machine on or off. You can
personalize these codes.
Auto Reduction On*
Off
Report Setting Transmission On
On+Image
Reduces the size of
incoming faxes.
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
Off*
Off+Image
Journal Period Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
The factory settings are shown in Bold with an asterisk.
161
Level1
Level2
Level3
Fwd/Page/Store Off*
Fax Forward
Options
Descriptions
Page
Fax
Advanced Fax
Operation
Sets the machine to
forward fax messages, to
call your pager, to store
incoming faxes in the
memory (so you can
retrieve them while you
are away from your
machine), to preview
faxes or to send faxes to
your PC.
(Continued)
Paging
Fax Storage
Fax Preview
PC Fax Receive
Remote Access ---l
Set your own code for
Remote Retrieval.
Print Fax
(Backup Print)
—
—
—
Prints incoming faxes
stored in the memory.
Remaining Jobs
Check which jobs are in
the memory and lets you
cancel chosen jobs.
Setup Msg Ctr OGM
Msg Ctr OGM
F/T OGM
Play/Record or erase the
outgoing message.
ICM Max.Time 30Sec*
Choose the maximum
length of incoming
messages.
60Sec
120Sec
180Sec
ICM Rec.Monitr On*
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
Off
Miscellaneous Mem Security
—
Prohibits most functions
except receiving faxes into
memory.
Compatibility Normal*
to help resolve
transmission problems.
Basic
Distinctive
Caller ID
Off*
Uses the Telephone
company's Distinctive
Ring subscriber service to
register the ring pattern
with the machine.
Set(On)
Display#
View or print a list of the
last 30 Caller IDs stored in
the memory.
Print Report
Area Code
(USA only)
Set up your 3-digit area
code only if you do not dial
it within your own area
code.
LAN
See the table below
The factory settings are shown in Bold with an asterisk.
162
Menu and Features
LAN menu
Level1
Level2
Level3
Level4
Options
Auto*
Descriptions
LAN
Wired LAN
TCP/IP
BOOT Method
Chooses the
BOOT method
that best suits
your needs.
Static
RARP
BOOTP
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
C
Enter the Subnet
mask.
Enter the
Gateway
address.
Node Name
BRNXXXXXXXXXXXX Enter the Node
name.
WINS Config
Auto*
Chooses the WINS
configuration mode.
Static
(Primary)
WINS Server
DNS Server
APIPA
Specifies the IP
000.000.000.000 address of the
primary or
(Secondary)
000.000.000.000
secondary server
.
(Primary)
000.000.000.000 address of the
Specifies the IP
primary or
secondary server.
(Secondary)
000.000.000.000
On*
Automatically
allocates the IP
address from the
link-localaddress
range.
Off
Ethernet
Auto*
Chooses the
Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
163
Level1
Level2
Level3
Level4
Options
Descriptions
LAN
WLAN
TCP/IP
BOOT Method
Auto*
Chooses the
BOOT method
that best suits
your needs.
(Continued)
Static
RARP
BOOTP
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Enter the Subnet
mask.
Enter the
Gateway
address.
Node Name
BRNXXXXXXXXXXXX Enter the Node
name.
WINS Config
Auto*
Chooses the WINS
configuration mode.
Static
WINS Server
DNS Server
APIPA
(Primary)
000.000.000.000 address of the
Specifies the IP
primary or
secondary server.
(Secondary)
000.000.000.000
(Primary)
000.000.000.000 address of the
Specifies the IP
primary or
secondary server.
(Secondary)
000.000.000.000
On*
Automatically
allocates the IP
address from the
link-localaddress
range.
Off
Setup Wizard
—
—
You can
configure your
print server.
SecureEasySetup
You can
configure the
wireless network
easily.
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
164
Menu and Features
Level1
Level2
Level3
Level4
Options
Descriptions
LAN
WLAN
AOSS
—
You can
configure the
wireless network
easily.
(Continued)
(Continued)
WLAN Status
Status
Signal
—
—
You can see the
current wireless
network status.
You can see the
current wireless
network signal
strength.
C
SSID
—
—
You can see the
current SSID.
Comm. Mode
You can see the
current
Communication
Mode.
Network I/F
—
—
Wired LAN*
You can choose
the network
connection type.
WLAN
Factory Reset
Yes
No
Restores all
wired and
wireless network
settings to the
factory default.
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
165
Menu (
) (continued)
Level1
Level2
Level3
Options
Descriptions
Page
Print Reports Transmission
—
—
Prints these lists and
reports.
Help List
—
—
—
Quick Dial
Alphabetical
Order
Numerical
Order
Fax Journal
User Settings
—
—
—
—
—
—
—
—
Network Config
Machine Info. Serial No.
Lets you check the serial
number of your machine.
Initial Setup Receive Mode
—
Fax Only*
that best suits your needs.
(MFC-685CW
only)
Fax/Tel
Manual
Receive Mode
—
Fax Only
(MFC-885CW
only)
Fax/Tel*
Manual
—
Date&Time
—
—
Puts the date and time on See
the LCD and in headings
of faxes you send.
Quick
Setup
Guide
Station ID
Station ID Fax: Set your name and fax
number to appear on each
page you fax.
Station ID Name:
Tone/Pulse
(Canada only)
Dial Tone
—
—
—
Tone*
Choose the dialing mode.
Pulse
Detection
No Detection*
—
You can shorten the dial
tone detect pause.
Register
Handset
(MFC-885C
W only)
Sets the machine to
register the cordless
handset.
See
Digital
Cordless
Handset
BCL-D10
User’s
Guide
Local Language
—
English*
Allows you to change the See
LCD language for your
country.
Quick
Setup
Guide
(Canada only)
French
The factory settings are shown in Bold with an asterisk.
166
Menu and Features
Fax (
)
Level1
Level2
Level3
Options
Standard*
Fine
Descriptions
Page
Fax Resolution
—
—
Sets the resolution for
outgoing faxes.
S.Fine
Photo
Auto*
Contrast
—
—
—
Changes the lightness or
darkness of faxes you send.
Light
Dark
C
Speed Dial
Search
Alphabetical
Order
a few keys (and Start).
Numerical
Order
Set Speed Dial
Setup Groups
—
—
so you can dial by pressing
only a few keys (and Start).
—
—
—
—
Broadcasting.
Outgoing Call Make a phone
call
You can choose a number
from the Outgoing Call
history and then make a
telephone call to it, send a
fax to it, add it to Speed Dial,
or delete it.
Send a fax
Add to Speed
Dial
Delete
Caller ID hist. Make a phone
call
—
—
—
—
You can choose a number
from the Caller ID history and
then make a telephone call
to it, send a fax to it, add it to
Speed Dial, or delete it.
Send a fax
Add to Speed
Dial
Delete
Broadcasting
Add Number
Speed Dial
You can send the same fax
message to more than one
fax number.
Complete
Delayed Fax
Batch TX
—
—
—
On
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
Off*
—
—
On
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
Off*
Real Time TX
—
On
You can send a fax without
using the memory.
Off*
The factory settings are shown in Bold with an asterisk.
167
Level1
Level2
Level3
Options
Descriptions
Page
Polled TX
—
—
On
Sets up your machine with
an document to be retrieved
by another fax machine.
Off*
Polling RX
—
—
—
—
On
another fax machine.
Off*
On
Overseas Mode
If you are having difficulty
sending faxes overseas, set
this to On.
Off*
Scan Size
—
—
A4
Adjust the scan area of the
scanner glass to the size of
the document.
Letter*
Set New Default
Factory Reset
—
—
—
—
Yes
You can save your fax
settings.
No
Yes
You can restore all settings
to the factory settings.
No
The factory settings are shown in Bold with an asterisk.
Scan (
)
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
—
—
—
You can scan a black & white See
or a color document into your Software
E-mail application.
User's
Guide
on the
CD-ROM
—
—
—
—
—
—
—
—
—
You can scan acolor picture
into your graphics
application.
You can have your text
document converted to an
editable text file.
You can scan a black & white
or a color document into your
computer.
Scan to Media Color 150dpi*
(when a memory
Color 300dpi
card or USB
PDF*/JPEG
PDF*/JPEG
PDF*/JPEG
(File Name)
You can choose the scan
resolution, file format and
enter a file name for your
document.
XXXXXXXX
Flash memory
Color 600dpi
drive is inserted)
B/W 200x100dpi TIFF*/PDF
B/W 200dpi TIFF*/PDF
The factory settings are shown in Bold with an asterisk.
168
Menu and Features
Copy (
)
Level1
Level2
Level3
Options
Fast
Descriptions
Page
Quality
—
—
for your type of document.
Normal*
Best
Enlarge/Reduce
—
—
50%
You can choose the
enlargement or reduction
ratio for your type of
document.
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
C
104% EXEiLTR
142% A5iA4
186% 4"x6" LTR
i
198% 4"x6"iA4
200%
Custom(25-400%)
Paper Type
Paper Size
Brightness
Contrast
—
—
—
—
—
—
—
—
Plain Paper*
matches the paper in the
tray.
Inkjet Paper
Brother Photo
Other Photo
Transparency
Letter*
matches the paper in the
tray.
Legal
A4
A5
4"x6"
Adjusts the brightness of
copies.
Light
+2
+1
-1
-2
Dark
Adjusts the contrast of
copies.
+2
+1
-1
-2
The factory settings are shown in Bold with an asterisk.
169
Level1
Level2
Level3
Options
Descriptions
Page
RED Adjust
—
in copies.
+2
+1
-1
-2
GREEN Adjust
BLUE Adjust
—
—
Adjusts the amount of
Green in copies.
+2
+1
-1
-2
Adjusts the amount of Blue
in copies.
+2
+1
-1
-2
Stack/Sort
—
—
—
—
Stack*
sort multiple copies.
Sort
Page Layout
Off(1 in 1)*
You can make N in 1 or
Poster copies.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3x3)
Yes
Set New Default
Factory Reset
—
—
—
—
You can save your copy
settings.
No
Yes
to the factory settings.
No
The factory settings are shown in Bold with an asterisk.
170
Menu and Features
PhotoCapture (
)
Level1
Level2
Level3
Options
Descriptions
Page
View Photo(s)
—
—
See the print
settings in the
following table.
You can preview your
photos on the LCD.
Print Index
Paper Type
—
Plain Paper*
Inkjet Paper
Brother Photo
You can print a thumbnail
page.
Other Photo
C
Paper Size
—
—
Letter*
A4
Print Photos
—
See the print
settings in the
following table.
image.
Photo Effects Auto Correct
—
with these settings.
Enhance Skin-
Tone
Enhance Scenery
Remove Red-Eye
Monochrome
Sepia
Search by Date
—
—
—
—
You can search your
photos from date.
Print All
Photos
—
See the print
settings in the
following table.
You can print all photos in
your memory card or USB
Flash memory drive.
Slide show
Trimming
—
—
—
—
—
The machine starts a slide
show of your photos.
—
You can trim your photo
and print a part of the
image.
The factory settings are shown in Bold with an asterisk.
171
Print Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Print Quality Normal
Photo*
—
—
Choose the print quality.
Paper Type
Plain Paper
—
—
—
Choose the paper type.
Inkjet Paper
Brother Photo
Other Photo*
Paper Size
Letter
(When A4 or
Letter is chosen)
size.
4"x 6"*
5"x 7"
A4
4"x 3"
5"x 3.5"
6"x 4"
7"x 5"
8"x 6"
Max. Size*
Brightness
—
—
—
Adjusts the brightness.
Light
+2
(Does not appear
when
Photo Effects
is chosen.)
+1
-1
-2
Dark
Contrast
—
Adjusts the contrast.
+2
+1
(Does not appear
when
Photo Effects
is chosen.)
-1
-2
True2Life
On
White Balance
Sharpness
Color Density
areas.
+2
+1
(Does not appear Off*
when
Photo Effects
is chosen.)
-1
-2
Enhances the detail of the
image.
+2
+1
-1
-2
Adjusts the total amount of
color in the image.
+2
+1
-1
-2
The factory settings are shown in Bold with an asterisk.
172
Menu and Features
Option1
Option2
Option3
Option4
Descriptions
Page
Cropping
On*
—
—
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
Off
cropping.
Borderless
On*
—
—
—
—
—
—
to fit the edges of the paper.
Off
Set New Default Yes
You can save your print
settings.
C
No
Factory Reset Yes
No
You can restore all the
settings to factory settings.
The factory settings are shown in Bold with an asterisk.
173
Special characters and symbols
C
Entering Text
C
Press l, # or 0, repeatedly until you see the
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pad keys have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
special character or symbol you want.
Press l for
(space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for
Press 0 for
: ; < = > ? @ [ ] ^ _
É À È Ê Î Ç Ë Ö 0
By pressing the proper dial pad key
repeatedly, you can access the character you
want.
Press
Key
one
time
two
times
three
times
four
times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Putting spaces
C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections
C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then
pressClear/Back. Re-enter the correct
character. You can also back up and insert
letters.
Repeating letters
C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
174
Specifications
D
D
General
D
Memory Capacity
32 MB
ADF (automatic document For best results we recommend:
feeder)
Up to 10 pages
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
2
Paper: [20 lb (80 g/m )] A4 or Letter size
D
2
Paper Tray
100 Sheets [20 lb (80 g/m )]
Printer Type
Print Method
Ink Jet
Black:
Color:
Piezo with 94 × 1 nozzle
Piezo with 94 × 3 nozzles
LCD (liquid crystal display)
(MFC-685CW) Wide 3.3 in. (83.8 mm) Color LCD
(MFC-885CW) Wide 4.2 in. (106.7 mm) Color LCD
AC 100 to 120 V 50/60 Hz
Power Source
Power Consumption
(MFC-685CW)
Off Mode:
Standby:
Average 6 W
Average 7 W
Average 31 W
Operating:
(MFC-885CW)
Off Mode:
Standby:
Average 6.5 W
Average 10 W
Average 35 W
Operating:
1
Measured diagonally
175
Dimensions
(MFC-685CW)
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14.6 in.
(370 mm)
7.1 in.
(180 mm)
13.8 in.
(351 mm)
15.7 in.
(398 mm)
17.4 in.
(443 mm)
18.4 in.
(468 mm)
(MFC-885CW)
D
14.6 in.
(370 mm)
7.1 in.
(180 mm)
13.8 in.
(351 mm)
15.7 in.
(398 mm)
18.7 in.
(476 mm)
17.4 in.
(443 mm)
Weight
MFC-685CW
MFC-885CW
Operating:
18.5 lb (8.4 kg)
19.0 lb (8.6 kg)
Noise
50 dB or less
Temperature
Operating:
50° F to 95° F (10 to 35° C)
Best Print Quality: 68° F to 91° F (20 to 33° C)
Operating: 20 to 80% (without condensation)
Best Print Quality: 20 to 80% (without condensation)
Humidity
1
This depends on printing conditions.
176
Specifications
Print media
D
Paper Input
Paper Tray
„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper ,
transparencies
and envelopes
„ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo 2L 5"×7", Index card and Post card .
D
Width: 3.5 in. (89 mm) - 8.5 in. (216 mm)
Height: 5.0 in. (127 mm) - 14.0 in. (356 mm)
For more details, see Paper weight, thickness and
„ Maximum paper tray capacity: Approx. 100 sheets of
2
20 lb (80 g/m ) plain paper
Photo Bypass Tray (USA)
Photo Paper Tray (Canada)
„ Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper
„ Paper size:
Photo 4×6 in. and Photo L 3.5×5 in.
Width: 3.5 in. (89 mm) - 4.0 in. (101.6 mm)
Height: 5.0 in. (127 mm) - 6.0 in. (152.4 mm)
„ Maximum paper tray capacity: Approx. 20 sheets
2
Paper Output
Up to 50 sheets of 20 lb (80 g/m ) plain paper (face up print
delivery to the output paper tray)
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
177
Fax
D
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JPEG
Automatic Fallback
14400 bps
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
8.2 in. (208 mm)
Scanning Width
Printing Width
Gray Scale
8.03 in. (204 mm)
256 levels
Polling Types
Contrast Control
Standard, Sequential: (Black only)
Automatic/Light/Dark
(manual setting)
Resolution
„ Horizontal 203 dot/in. (8 dot/mm)
„ Vertical
Standard
98 line/in. (3.85 line/mm) (Monochrome)
196 line/in. (7.7 line/mm) (Color)
Fine
196 line/in. (7.7 line/mm) (Monochrome/Color)
Photo
196 line/in. (7.7 line/mm) (Monochrome)
Superfine
392 line/in. (15.4 line/mm) (Monochrome)
80 stations × 2 numbers (MFC-685CW)
100 stations × 2 numbers (MFC-885CW)
Up to 6
Speed Dial
Groups
210 stations (MFC-685CW)
Broadcasting
250 stations (MFC-885CW)
1 time after 5 minutes
0, 1, 2, 3 or 4 rings
Automatic Redial
Ring Delay
Communication Source Public switched telephone network.
178
Specifications
Memory Transmission
Out of Paper Reception
Up to 480 /400 pages
Up to 480 /400 pages
1
2
3
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Black & White only
D
179
Specifications
Digital Cordless Handset (MFC-885CW only)
D
Cordless handset (BCL-D10)
D
Frequency
5.8 GHz
Technology
FHSS (Frequency Hopping Spread Spectrum)
Multi Handset Capability
Up to 4 handsets
Dimensions
6.06 in.
(154 mm)
D
1.24 in.
(31.6 mm)
1.95 in.
(49.6 mm)
Weight (including battery) 5.43 oz (154 g)
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Charge Indicator
Full Charge Time
While in Use (TALK)
Yes (LED)
12 hours
4 hours
6 hours
While Not in Use (Standby) 200 hours
1
2
3
When Voice Enhance is set to On.
When Voice Enhance is set to Off.
Additional purchace is required for optional cordless handsets.
181
Battery
D
Type
BCL-BT10
Rating
Ni-MH 3.6 V 730 mAh
R
N
B
R
C
TM
i
-
M
H
ATTENTION:
The product you have purchased is powered by Nickel Metal Hydride battery which is recyclable.
(For USA)
At the end of their useful lives, under various state and local laws, it is illegal to dispose of this
information on how to recycle this battery.
(For Canada)
For more information on how to recycle this battery, please call 1-800-8-BATTERY or visit
182
Specifications
Copy
D
Color/Black
Yes/Yes
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Copy Width: Max. 8.26 in. (210 mm)
Copy Speed
Black: Up to 22 pages/minute (Letter paper)
Color: Up to 20 pages/minute (Letter paper)
D
Multiple Copies
Enlarge/Reduce
Resolution
Stacks/Sorts up to 99 pages
25% to 400% (in increments of 1%)
(Black & White)
„ Scans up to 600×1200 dpi
„ Prints up to 1200×1200 dpi
(Color)
„ Scans up to 600×1200 dpi
„ Prints up to 600×1200 dpi
1
Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document.
183
PhotoCapture Center®
D
®
Compatible Media
CompactFlash
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
®
Memory Stick
Memory Stick Pro™
(Not available for music data with MagicGate™)
Memory Stick Duo™ with adapter
MultiMediaCard™
Secure Digital
miniSD™ with adapter
xD-Picture Card™
USB Flash memory drive
Resolution
Up to 1200 × 2400 dpi
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print: JPEG
Scan to Media: JPEG, PDF (Color)
TIFF, PDF (Black)
®
Color Enhancement
Photo Enhance
True2Life
Auto Correct, Enhance Skin-Tone, Enhance Scenery, Trimming,
Slide Show, Remove Red-Eye, Monochrome and Sepia
Number of Files
Up to 999 files
(The folder inside memory cards or USB Flash memory drive
is also counted)
Folder
File must be stored in the 4th folder level of the memory card
or USB Flash memory drive.
Borderless
Letter, A4, Photo 4" × 6", Photo 5" × 7"
1
2
Memory cards, adapters and USB Flash memory drive are not included.
Secure Digital (SD&MMC) : 16MB to 2GB
Secure Digital High Capacity (SDHC) : 4GB to 8GB
3
4
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 2GB
xD-Picture Card™ Type H from 256MB to 2GB
USB 2.0 Standard
USB Mass Storage standard from 16 MB to 8 GB
Support format: FAT12/FAT16/FAT32
5
6
Progressive JPEG format is not supported.
184
Scanner
D
Color/Black
Yes/Yes
®
TWAIN Compliant
Yes (Windows 2000 Professional/XP/XP Professional x64
Edition/Windows Vista™)
®
Mac OS X 10.2.4 or greater
®
WIA Compliant
Color Depth
Yes (Windows XP /Windows Vista™)
36 bit color Processing (Input)
24 bit color Processing (Output)
(Actual Input: 30 bit color/Actual Output: 24 bit color)
Resolution
Up to 19200 × 19200 dpi (interpolated)
Up to 600 × 2400 dpi (optical)
Black: Up to 3.59 sec.
Scanning Speed
Color: Up to 5.66 sec.
(Letter size at 100 × 100 dpi)
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
8.26 in. (210 mm)
Scanning Width
Gray Scale
256 levels
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP and Windows Vista™ (resolution
up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
186
Specifications
Printer
D
®
Printer Driver
Windows 2000 Professional/XP/XP Professional x64
Edition/Windows Vista™ driver supporting Brother
Native Compression mode
®
Mac OS X 10.2.4 or greater : Brother Ink Driver
Resolution
Up to 1200 × 6000 dpi
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
D
Print Speed
Up to 30 pages/minute (Black)
Up to 25 pages/minute (Color)
Printing Width
8.26 in. [8.5 in. (borderless) ]
210 mm [216 mm (borderless) ]
®
Disk-Based Fonts
Borderless
35 TrueType (Windows only)
Letter, A4, A6, Photo 4"×6", Index Card,
Photo L 3.5"×5", Photo 2L 5"×7", Post Card
1
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2
Based on Brother standard pattern.
Letter size in draft mode.
3
4
5
When you set the Borderless feature to On.
When printing on letter size paper.
187
Interfaces
D
USB
A USB 2.0 interface cable that is no longer than 6 feet (2.0 m).
Ethernet UTP cable category 5 or greater.
LAN cable
Wireless LAN
Your machine supports IEEE 802.11b/g wireless communication
with your wireless LAN using Infrastructure mode or a wireless
Peer-to-Peer connection in Ad-hoc Mode.
1
Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2
3
Third party USB ports are not supported for Macintosh®.
See the Network User's Guide for detailed network specifications.
188
Specifications
Computer requirements
D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Hard Disk Space to install
Computer Platform & Supported
Processor
Minimum
Speed
PC
Interface
Minimum Recommended
Operating System
Version
PCSoftware
Functions
For
For
RAM
RAM
Drivers Applications
®
®
2000
Printing,
USB,
10/100
BaseTx
(Ethernet),
Wireless
802.11b/g
64MB
256MB 150MB 330MB
150MB 330MB
Windows
Intel
®
Operating Professional
PC Fax
,
Pentium II
or equivalent
Scanning,
Removable
Disk
System
XP Home®
128 MB
XP
Professional
D
®
XP
256 MB 512MB 150MB 330MB
64-bit (Intel 64
or AMD64)
Professional
x64 Edition
supported CPU
®
®
Windows
512MB
1GB
500MB 520MB
Intel Pentium
Vista™
4 or equivalent
®
64-bit (Intel 64
or AMD64)
supported CPU
®
®
Printing,
PowerPC
G4/G5
128 MB 256MB 80 MB
480MB
Macintosh Mac OS
Operating
X
USB ,
10/100
10.2.4 - 10.4.3 PC Fax
BaseTx
Scanning,
Removable
Disk
PowerPC
G3 350MHz
System
(Ethernet),
Wireless
802.11b/g
®
Printing,
PowerPC
G4/G5
512MB
1GB
Mac OS X
USB ,
10/100
BaseTx
(Ethernet),
Wireless
802.11b/g
10.4.4 or
greater
PC Fax
Scanning,
Removable
Disk
®
Intel
Core™
Processor
Conditions:
1
Microsoft® Internet Explorer 5.5 or greater.
For the latest driver updates, visit www.brother.com.
All trademarks, brand and product names are
property of their respective companies.
2
For WIA, 1200 x 1200 resolution. Brother Scanner
Utilityenablestoenhanceupto19200 x 19200 dpi.
3
4
5
Third party USB ports are not supported.
PC Fax supports black and white only.
PaperPort™ 11SE supports Microsoft® SP4 or
higher for Windows® 2000 and SP2 or higher for XP.
6
Presto!® PageManager® ontheCD-ROMsupports
Mac OS® X 10.3.9 or higher. For Mac OS® X
10.2.4-10.3.8Presto!® PageManager® isavailable
as a download from the Brother Solutions Center.
189
Consumable items
D
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
The first time you install the ink cartridges the machine will use extra
ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
Replacement Ink Cartridges
Standard Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures are based upon the following assumptions:
„ Continuous printing at a resolution of 600 × 600 dpi in normal
mode after installing new ink cartridge;
„ The printing frequency;
„ The number of pages printed;
„ Periodic, automatic, print head assembly cleaning (Your
machine will clean the print head assembly periodically. This
process will use a small amount of ink); and,
„ Ink remaining in cartridge identified as ‘empty’ (It is necessary to
leave a small amount of ink in the ink cartridge to prevent air
from drying out and damaging the print head assembly).
Replacement
Consumables
<Black> LC51BK, <Cyan> LC51C,
<Magenta> LC51M, <Yellow> LC51Y
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long
lasting" print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP61GL series) for high quality. Brilliant prints
are made easier with Innobella™ Ink and paper.
190
Specifications
Network (LAN)
D
LAN
You can connect your machine to a network for Network Printing,
Network Scanning, PC Fax Send and PC Fax Receive
®
(Windows only). Also included is Brother BRAdmin Light
Network Management software.
®
Support for
Protocols
Windows 2000 Professional/XP/XP Professional x64
Edition/Windows Vista™
®
Mac OS X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN)
TCP/IP
D
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, Web Services, TELNET,
SNMP, TFTP, LLTD
Network Security
SecureEasySetup™
AOSS
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK
(TKIP/AES)
Yes (simple setup with your SecureEasySetup™-capable access
point/router)
Yes (simple setup with your AOSS™-capable access
point/router)
1
2
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is
191
Glossary
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Auto Reduction
Coding method
Reduces the size of incoming faxes.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Contrast
Volume setting for the beep when you
press a key or make an error.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Delayed Fax
Broadcasting
Sends your fax at a specified time later.
The ability to send the same fax message
to more than one location.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
192
Glossary
Dual Access
Fine resolution
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray Scale
The shades of gray available for copying,
scanning and faxing photographs.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
E
Fax Journal
External telephone
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
Innobella™
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Innobella™ is a range of genuine
consumables offered by Brother.For best
quality results Brother recommends
Innobella™ Ink and Paper.
Fax Forwarding
Journal Period
Sends a fax received into the memory to
another pre-programmed fax number.
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Manual fax
Depending on your model, you can lift the
handset, cordless handset, or handset of
the external telephone or you can press
Hook or Speaker Phone to hear the
receiving fax machine answer before you
press Black Start or Color Start to begin
sending.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
193
Menu mode
Programming mode for changing your
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
machine's settings.
OCR (optical character recognition)
Quick Dial List
®
®
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
The bundled ScanSoft PaperPort SE
®
®
with OCR or Presto! PageManager
Real Time Transmission
software application converts an image of
text to text you can edit.
When memory is full, you can send faxes
in real time.
Out of Paper Reception
Remaining jobs
Receives faxes into the machine's
memory when the machine is out of paper.
You can check which jobs are waiting in
memory and cancel jobs individually.
Overseas Mode
Remote Access Code
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Paging
Remote Retrieval Access
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
The ability to access your machine
remotely from a touch tone telephone.
Resolution
Pause
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Allows you to place a 3.5 second delay in
the dialing sequence stored on
Speed Dial numbers. Press
Redial/Pause as many times as needed
for longer pauses.
Ring Delay
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
®
PhotoCapture Center
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Ring Volume
Volume setting for the machine's ring.
Scanning
Photo resolution (B&W only)
The process of sending an electronic
image of a paper document into your
computer.
A resolution setting that uses varying
shades of grayfor the best representation
of photographs.
Scan to Media
PictBridge
You can scan a black & white or color
document into a memory card or USB
Flash memory drive. Black & white
images can be in TIFF or PDF file format
and color images can be in PDF or JPEG
file format.
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
194
Glossary
®
Search
An electronic, numerical or alphabetical
True2Life
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
listing of stored Speed Dial and Group
numbers.
Speed Dial
User Settings
A pre-programmed number for easy
dialing. You must press Speed Dial, the
two digit code, and Black Start or
Color Start to start the dialing process.
A printed report that shows the current
settings of the machine.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
E
Super Fine resolution (B&W)
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
195
Index
F
Connecting
A
external telephone ................................ 58
Consumable items ................................. 190
ControlCenter
Access codes, storing and dialing ............67
®
®
See Software User's Guide on the
Apple Macintosh
CD-ROM. ..................................................
Copy
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
fax receive .............................................42
color saturation ..................................... 92
enlarge/reduce ..................................... 89
enter Copy mode .................................. 88
page layout (N in 1) .............................. 90
using scanner glass .............................. 11
Cordless handset (MFC-885CW only)
See Digital Cordless Handset
B
Broadcasting ............................................36
Brother
accessories and supplies ....................... iii
FAQs (frequently asked questions) ..........i
service centers ........................................ ii
C
BCL-D10 User’s Guide. ............................
Cordless phone (non-Brother) ................. 59
Custom Ringing ....................................... 50
Custom telephone features on a single
Canceling
Cleaning
D
Data Ident-A-Call ..................................... 50
Dialing
access codes and credit card
Caller ID history .................................... 61
Outgoing Call ........................................ 61
196
Direct printing
Fax, stand-alone
Document
at end of conversation ....................... 46
F/T Ring Time, setting ....................... 44
Receive Mode, choosing ................... 42
telephone line interference .............. 146
at end of conversation ....................... 40
Broadcasting ..................................... 36
canceling from memory ..................... 39
delayed batch transmission ............... 39
delayed fax ........................................ 39
from memory (Dual Access) .............. 38
from scanner glass ............................ 35
Resolution ......................................... 38
telephone line interference .............. 146
Fax/Tel mode
Dual Access .............................................38
E
Easy Receive ...........................................45
Near Empty .........................................139
Unable to Init. ......................................140
Extension telephone, using ......................59
External telephone, connecting ................58
F
F
Fax codes
Fax Forwarding
Announcement ..................................... 68
answering at extension
Fax, from PC
FCC notices ........................................... 126
See Software User's Guide on the
CD-ROM. ..................................................
197
Message Center mode
G
Mode, entering
PhotoCapture ......................................... 7
H
Help
I
Ident-A-Call ..............................................50
Ident-A-Ring .............................................50
Ink cartridges
checking ink volume ............................153
N
Network
Printing
See Network User's Guide on the
CD-ROM. ..............................................
Scanning
See Software User's Guide on the
CD-ROM. ..............................................
J
Jams
O
Outgoing Message (Msg Ctr OGM) ......... 68
L
P
PaperPort™ 11SE with OCR
M
®
Macintosh
See Software User's Guide on the
CD-ROM. ..................................................
Maintenance, routine
Manual
See Software User's Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access
How-to-Guides. ........................................
transmission ..........................................40
198
Photo Paper Tray (Canada) .....................18
PhotoCapture Center
Print
®
CompactFlash .....................................96
from PC
checking quality .................................. 151
specifications ...................................... 187
Printing
on small paper ...................................... 19
See Software User's Guide on the
CD-ROM. .................................................
®
See Software User's Guide on the
CD-ROM. ...............................................
®
MultiMediaCard™ .................................96
Photo Effects
Auto Correct .....................................101
Monochrome ....................................102
Print settings
Brightness ........................................108
Paper type & size .............................107
Return to factory setting ...................109
Printing
Scan to memory card ..........................110
Scan to USB flash memory .................110
SecureDigital ........................................96
specifications ......................................184
xD-Picture Card™ .................................96
PictBridge
Q
Quick Dial
Access codes and credit card
F
Broadcasting ........................................ 36
using Groups ..................................... 36
Group dial
setting up Groups for Broadcasting ... 65
Speed Dial
setting up by 2-digit location .............. 62
setting up from Caller ID history ........ 63
R
Redial/Pause ........................................... 61
Reducing
Remote Retrieval ..................................... 80
DPOF Printing .....................................113
®
®
Presto! PageManager
®
®
See Help in Presto! PageManager
application .................................................
199
Remote Setup
Telephone line
See Software User's Guide on the
connections .......................................... 56
difficulties ............................................ 134
interference ........................................ 146
two-line telephone system .................... 57
Transferring your faxes or Fax Journal
Troubleshooting ..................................... 132
document jam ..................................... 143
if you are having difficulty
CD-ROM. ..................................................
Journal Period ....................................83
Resolution
setting for next fax .................................38
Ring Delay, setting ...................................44
incoming calls .................................. 135
®
Two-line telephone system ...................... 57
S
Scannable area ........................................11
Scanning
See Software User's Guide on the
CD-ROM. ..................................................
Serial Number
V
SimpleBiz Fax & Alternative Number
Speed Dial
Volume, setting
volume amplify
(for hearing -impaired) ....................... 26
T
W
TAD (telephone answering device),
Notice-Disclaimer ...................................iv
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM. .................
with two-line jack ...................................57
200
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical specifications.
NOTICE
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the devices
does not exceed five.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your multi-function center may not be compatible with the power
available in foreign countries. Using USA or Canada models overseas is at your own risk and
may void your warranty.
USA/CAN
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