Dymo Label Maker 420P User Manual
Quick Start  
Make sure you have all the items shown in Figure 1. (Labels included in the  
package may vary.)  
Warranty card  
Quick Start Guide  
warranty  
card  
D1 label cassette  
USB cable  
Insert  
.
,
-
+
–
Shift  
%
Charging adapter  
LabelManager 420P label maker  
Lithium-ion battery  
Figure 1  
For complete information on using your label maker, download the full  
LabelManager 420P User Guide from the Support section of the DYMO Web site  
at www.dymo.com.  
1
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Inserting the Label Cassette  
Your label maker uses DYMO D1 label cassettes.  
To insert the label cassette  
1 Lift the label cassette cover to open the label  
compartment. See Figure 4.  
Figure 4  
2 Make sure the tape and ribbon are taut  
across the mouth of the cassette and  
that the tape passes between the label  
guides. See Figure 5.  
Ribbon  
rewind  
spool  
If necessary, turn the ribbon rewind  
spool clockwise to tighten the ribbon.  
3 Insert the cassette and press firmly until  
Label  
guides  
the cassette clicks into place. See  
Figure 6.  
Figure 5  
4 Close the label cassette cover.  
Printing Your First Label  
The first time you turn on the power, you are  
asked to select the language and label width.  
These selections remain set until you change  
them.  
To set up the label maker  
Figure 6  
1 Press  
2 Select the language and press  
3 Select the width of the label cassette currently in the label maker and  
to turn on the power.  
.
press  
.
3
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To print a label  
1 Enter text to create a simple label.  
Split  
backing  
2 Press  
.
3 Press the cutter button to cut the label.  
4 Remove the paper backing from the label to expose  
Figure 7  
the adhesive, and then attach the label.  
Using Your Label Maker with Your Computer  
Connecting the Label Maker to your Computer  
The label maker connects to your computer using the USB connection located on  
the top of the label maker. You do not need to install additional software or drivers  
to use the label maker with your computer.  
To connect the label maker to your computer  
1 Plug the USB cable into the USB port on the top of  
the label maker. See Figure 8.  
2 Plug the other end of the USB cable into an  
available USB port on your computer.  
Figure 8  
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4
Starting the Built-In Software  
The built-in software resides on the label maker; no installation is required.  
®
To start the software for Windows  
1 If necessary, press  
to turn on the label maker.  
Depending on Windows AutoRun settings, the software may start  
automatically.  
2 If the software does not start automatically, do one of the following:  
• If the AutoRun or AutoPlay dialog box appears, follow the on-screen  
instructions to start the  
DYMO Label Light software.  
• If the AutoRun dialog box does not appear, navigate to My  
ComputerDYMO 420P, and then click  
DYMO Label Light.exe.  
®
To start the software for Mac OS  
1 If necessary, press  
to turn on the label maker.  
The DYMO 420P volume appears on your desktop.  
2 Double-click DYMO 420P to open the volume.  
3 Double-click  
to start the software.  
Disconnecting the Label Maker from Your Computer  
To disconnect the label maker from your computer  
1 (Mac Only) Drag the DYMO 420P volume to the trash.  
2 Press the power button to turn off the label maker.  
3 Unplug the USB cable from your computer.  
5
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Printing Labels with the Built-In Software  
The following figure shows some of the features available in the software.  
Choose to print  
a horizontal or  
vertical label.  
Change the units of  
measure or  
language settings.  
Capture an area of  
the screen and insert  
on your label.  
Add a border  
around the label.  
Insert text you’ve  
copied to the  
Clipboard.  
Start advanced  
DYMO Label v.8  
software.  
Create a  
new label.  
Rotate images 90  
degrees.  
Format your label  
as you would in  
any text editor.  
Crop an image  
added to the label.  
Match the label  
width to the label  
cassette in the  
label maker.  
Zoom the label.  
Print a label.  
View the status of  
the label maker.  
Choose a fixed length for the  
label or make the label resize  
automatically to fit the text.  
To print a first label  
1 Click once on the label in the Edit area and type some text.  
2 Click to print the label.  
3 Press the cutter button on the label maker to cut the label.  
To capture and insert an image from your desktop  
1 Click  
on the toolbar.  
2 Drag the curser to draw a selection box around the area to capture.  
The selected area is inserted into your label.  
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6
Installing the DYMO Label™ v.8 Software  
®
To install the software on a Windows system  
1 Click  
in the built-in software to download the latest version of DYMO  
Label v.8 from the Support section of the DYMO Web site.  
When DYMO Label v.8 is installed, clicking  
2 Close all open Microsoft Office applications.  
3 Double-click the Installer icon.  
will start the software.  
After a few seconds, the installation screen appears.  
4 Click Install and follow the instructions in the installer.  
NOTE Depending on your system configuration, the software  
installation could take some time while the required Microsoft .NET  
software is installed.  
™
5 If not already connected, connect the label maker to your computer.  
QuickBooks If you have QuickBooks 2007 or later, you will be prompted  
to install the QuickBooks Add-in.  
®
To install the software on a Mac OS system  
1 Click  
in the built-in software to download the latest version of DYMO  
Label v.8 from the Support section of the DYMO Web site.  
When DYMO Label v.8 is installed, clicking  
will start the software.  
2 Double-click the Installer icon and follow the on-screen instructions.  
3 If not already connected, connect the label maker to your computer.  
7
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Printing Labels with DYMO Label™ v.8 Software  
The following figure shows some of the major features available in DYMO Label v.8.  
Apply a layout to  
a label.  
Capture an area of the screen  
and insert on your label.  
Visually  
choose your  
label type and  
apply layouts.  
Insert text,  
addresses,  
images,  
shapes, lines,  
barcodes,  
dates, and  
counters.  
Select a label  
maker to print  
your labels.  
Store your  
favorite  
addresses or  
other data in the  
Address Book;  
automatically  
insert the data  
on your label.  
Print a label.  
To print your first label  
1 Click  
in the built-in software to start DYMO Label v.8 software.  
The first time you start DYMO Label software, a list of available label types is  
displayed on the left side of the window and a blank label is displayed in the  
Edit area.  
2 From the Labels tab, select a tape label and then select a layout.  
Make sure that the width of the tape label you select matches the width of  
the label cassette loaded in the label maker.  
3 Click once on the tape label in the Edit area and type some text.  
4 Click  
to print the label.  
For complete details on using the software, refer to the online Help.  
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8
LabelManager 420P Quick Reference  
22  
18 19 20 21  
17  
1
16  
15  
14  
13  
2
3
4
Insert  
.
,
-
+
–
5
6
Shift  
%
7
8
12  
11  
10  
9
Figure 9  
1
2
3
4
5
6
7
8
9
17  
18  
19  
20  
21  
22  
Print  
Accented characters  
Space bar  
Caps  
Format  
LCD display  
Cancel  
Navigation  
OK  
10  
11  
12  
13  
14  
15  
16  
Preview  
Save  
Settings  
Symbols  
Shift  
Numeric keys  
Insert  
Font Size  
Open  
Backspace  
Return  
New label/Clear  
On/Off  
9
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Formatting Quick Reference  
2
3
1
4
8
5
6
7
1
2
3
4
5
6
7
8
Font type  
Font size  
Font style  
Borders  
Mirror  
Vertical text  
Alignment  
Label length  
Font Types  
Font Sizes  
Label Width  
1/4” (6 mm)  
Font Size Available  
8, 10, 12 point  
3/8” (9 mm)  
8, 10, 12, 16, 20 point  
8, 10, 12, 16, 20, 24 point  
8, 10, 12, 16, 20, 24, 32, 40 point  
1/2” (12 mm)  
3/4” (19 mm)  
Borders  
To take advantage of more advanced formatting features, click  
in the built-in  
software to download and install DYMO Label™ v.8 software from the DYMO  
Web site.  
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10  

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