Dell 1235cn
Multi Functional Printer
User’s Guide
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ABOUT THIS USER’S GUIDE
This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice
users and professional users can refer to this guide for installing and using the printer.
Some terms in this guide are used interchangeably, as below:
•
•
Document is synonymous with original.
Paper is synonymous with media, or print media.
Following table offers the conventions of this guide:
CONVENTION
DESCRIPTION
EXAMPLE
Bold
Note
Used for texts on the display or actual prints on the printer.
Start
Used to provide additional information or detailed specification of the printer
function and feature.
The date format may differ from
country to country
Caution
Used to give users information to protect the printer from possible mechanical
damage or malfunction.
Do not touch the green underside of
the toner cartridge.
Footnote
Used to provide more detailed information on certain words or a phrase.
a. pages per minute
(See page 1 for more
information)
Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)
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FINDING MORE INFORMATION
You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.
Quick Install Guide
Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.
Online User’s Guide
Printer Driver Help
Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,
troubleshooting, and installing accessories.
This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in
various operating systems, and how to use the included software utilities.
Note
You can access the user’s guide in other languages from the Manual folder on the printer software CD.
Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a
printer driver help screen, click Help from the printer properties dialog box.
Dell website
If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website,
www.dell.com and support.dell.com.
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safety information
IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS
What the icons and signs in this user’s guide mean:
Hazards or unsafe practices that may result in severe personal injury or death.
WARNING
CAUTION
CAUTION
Hazards or unsafe practices that may result in minor personal injury or property damage.
To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP),
follow these basic safety precautions:
Do NOT attempt.
Do NOT disassemble.
Do NOT touch.
Follow directions explicitly.
Unplug the power plug from the wall socket.
Ensure the MFP is grounded to prevent electric shock.
Call the service center for help.
These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe
place for future reference.
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.
4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the
operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.
5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a
damp cloth for cleaning.
6. Do not place the printer on an unstable cart, stand or table. It may fall, causing serious damage.
7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.
8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.
9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, telephone or computer interface cords.
11. Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating
a risk of fire or shock. Never spill liquid of any kind onto or into the printer.
12. To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is
required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause
electric shock when the unit is subsequently used.
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13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the
following conditions:
•
•
•
•
•
•
When any part of the power cord, plug or connecting cable is damaged or frayed.
If liquid has been spilled into the printer.
If the printer has been exposed to rain or water.
If the printer does not operate properly after instructions have been followed.
If the printer has been dropped, or the cabinet appears damaged.
If the printer exhibits a sudden and distinct change in performance.
14. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and
may require extensive work by a qualified service technician to restore the printer to normal operation.
15. Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the
AC power and telephone cord for the duration of the lightning storm.
16. The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with
a
110 V printer, then it should be 16 AWG or bigger.
17. Use only No.26 AWG or larger telephone line cord.
18. SAVE THESE INSTRUCTIONS
19. This printer can be operated only in the country you have purchased (due to different voltage, telecommunication configuration and
etc.).
a.AWG: American Wire Gauge
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contents
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contents
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contents
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introduction
These are the main components of your printer:
This chapter includes:
•
•
•
•
•
•
•
PRINTER OVERVIEW
Front view
Rear view
Extension telephone socket
(EXT)
1
5
Handle
2
3
4
Telephone line socket
Network port
USB port
6
7
8
Power receptacle
Rear cover
Power switch
Document output tray
Document width guides
ADF
1
2
3
4
5
6
7
8
9
USB connector
Toner cartridge
Imaging unit
10
11
12
13
14
15
16
Control panel
Output support
Front cover
Waste toner container
Scanner lid
Front cover handle
Tray 1
Scanner glass
Scan unit
Document input tray
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CONTROL PANEL OVERVIEW
Dell 1235cn
On Hook Dial
Stop/Clear
Engages the telephone line.
You can copy both sides of an ID card (e.g.,
16
17
ID Copy
driver's license) to a single side of paper. See "ID
1
Stops an operation at any time. In ready mode,
clears/cancels the copy options, such as the
darkness, the document type setting, the copy
size, and the number of copies.
Allows you to directly print files stored on a USB
Memory device when it is inserted into the USB
connector on the front of your printer. See "About
Direct USB
Display
2
3
Black Start
Color Start
Starts a job in Black and White mode.
Starts a job in Color mode.
18
19
Shows the current status and prompts during an
operation.
•
•
All illustrations on this user’s guide may differ from your printer
depending on its options or models.
The surface of the output tray may become hot if you print a large
number of pages at once. Ensure that you do not touch the
surface, and do not allow children near it.
The toner colors shown below the LCD display
co-works with the display messages. See Status
Toner colors
Status
4
5
Fax
Activates Fax mode.
Activates Copy mode.
Activates Scan mode.
6
7
8
Copy
Scan/Email
Enters Menu mode and scrolls through the
available menus.
Menu
9
OK
Confirms the selection on the screen.
Sends you back to the upper menu level.
10
11
Back
Scroll through the options available in the
selected menu, and increase or decrease values.
When entering characters, use right key to add
empty space.
Left/right arrow
12
13
Dials a number or enters alphanumeric
Address Book
Redial/Pause
Allows you to search for stored email addresses.
14
15
In ready mode, redials the last number, or in Edit
mode, inserts a pause into a fax number.
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UNDERSTANDING THE STATUS LED
The color of the Status LED indicates the printer's current status.
ACKNOWLEDGING THE STATUS OF THE
TONER CARTRIDGE
The status of toner cartridges is indicated by the Status LED and the LCD
display. If the toner cartridge is low or needs to be replaced, the Status LED
turns red and the display shows the message. However the arrow mark
shows which color toner is of concern or needs replacement with a new
cartridge.
STATUS
DESCRIPTION
Off
•
•
The printer is powered off-line.
The printer is in power save mode. When data
is received, or any button is pressed, it
switches to on-line automatically.
Example:
Green Blinking
•
•
When the green LED blinks slowly, the printer
is receiving data from the computer.
When the green LED blinks rapidly, the printer
is printing data.
On
Blinking
•
•
The printer is powered on and can be used.
The above example shows the yellow cartridge status indicated by the
arrow. Check the message to find out what the problem is and how to solve
on error messages.
Red
A minor error has occurred and the printer is
waiting for the error to be cleared. Check the
display message, and solve the problem
referring to "Understanding display
•
The toner cartridge is low. Order a new toner
cartridge, see "Ordering supplies" on page 71.
redistributing the toner. See "Replacing the
On
A problem has occurred such as a paper jam,
cover is open or no paper in the tray, so that
the printer cannot continue the job. Check the
message on the display, and see
The toner cartridge is empty, exhausted, or
needs to be changed. See "Understanding
Always check the message on the display to solve the problem. The
instruction in the Troubleshooting section will guide you to operate the
printer properly. See "Understanding display messages" on page 62
for more information.
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MENU OVERVIEW
The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to
the following diagram.
Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer.
.
Fax Feature
Darkness
Resolution
Multi Send
Delay Send
Priority Send
Forward
Fax Setup
Sending
Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode
Fax Setup
(Continued)
Copy Feature
Copy Setup
Scan Feature
Scan Setup
Stamp RCV Name Reduce/Enlarge
Change Default
Copies
Copy Collation
Reduce/Enlarge
Darkness
USB feature
Scan Size
Change Default
USB Default
E-mail Default
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Change Default
Resolution
Darkness
Original Type
Layout
Adjust Bkgd.
Gray Enhance
Original Type
Resolution
Scan Color
Scan Format
E-mail Feature
Scan Size
Original Type
Secure Receive
Add Page
Cancel Job
Receiving
Receive Mode
Ring to Answer
Darkness
Auto Report
Original Type
Resolution
Scan Color
Network
System Setup
(Continued)
System Setup
(Continued)
System Setup
TCP/IP
Clear Setting
All Settings
Fax Setup
Copy Setup
Scan Setup
System Setup
Network Setup
Address Book
Sent Report
Fax RCV Report
Report
All Report
Machine Setup
Machine ID
Machine Fax No.
Date & Time
Clock Mode
Language
Default Mode
Power Save
Timeout
Altitude Adj.
Auto Continue
Import Setting
Export Setting
Ethernet Speed
Clear Setting
Network Info
Configuration
Supplies Info
Address Book
Send Report
Sent Report
Fax RCV Report
Schedule Jobs
JunkFax Report
Network Info.
User Auth List
Maintenance
CLR Empty Msg Paper Setup
Supplies Life
Color
Serial Number
Paper Size
Paper Type
Sound/Volume
Key Sound
Alarm Sound
Speaker
Ringer
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SUPPLIED SOFTWARE
PRINTER DRIVER FEATURES
You must install the printer software using the supplied CD to use your
printer as a printer and a scanner, after you have set up your printer and
connected it to your computer. The CD provides you with the following
software.
Your printer drivers support the following standard features:
•
•
Paper orientation, size, source and media type selection
Number of copies
In addition, you can use various special printing features. The following
table shows a general overview of features supported by your printer
drivers:
CD
CONTENTS
Printer driver
Printer
software CD
Windows
•
•
Printer driver: Use this driver to take full
advantage of your printer’s features.
Scanner driver: TWAIN and Windows
Image Acquisition (WIA) drivers are
available for scanning documents on
your printer.
FEATURE
Color mode
WINDOWS
MACINTOSH
O
O
O
O
O
O
X
•
•
SmarThrua: This is the accompanying
Windows-based software for your
multifunctional printer.
Printer quality option
Poster printing
Dell Toner Management System™
:
Multiple pages per sheet
(N-up)
O
Displays the status of the printer and the
name of the job when you send a job to
print. The Dell Toner Management
System™ window also displays the level
of toner remaining and allows you to
order replacement toner cartridges.
Printer Setting Utility: This program
allows you to set up printer’s other
options from your computer desktop.
Firmware Update Utility: This program
helps you to update printer’s firmware.
SetIP: Use this program to set your
printer’s TCP/IP addresses.
Oa
O
X
Fit to page printing
O
Scale printing
Watermark
Overlay
O
O
O
•
X
•
•
a.This feature is supported only MAC OS X 10.4 ~ 10.5.
Macintosh
•
•
•
Printer driver: Use this driver to take
full advantage of your printer’s
features.
Scanner driver: TWAIN driver is
available for scanning documents on
your printer.
Printer Setting Utility: This program
allows you to set up printer’s other
options from your computer desktop.
a. Allows you to edit a scanned image in many ways using a powerful image
editor and to send the image by email. You can also open another image
editor program, like Adobe® Photoshop®, from SmarThru. For details, see
the onscreen help supplied on the SmarThru program.
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getting started
This chapter gives you step-by-step instructions for setting up the printer.
This chapter includes:
•
•
•
•
5. Ensure that all the cables are connected to the printer.
6. Turn the printer on.
SETTING UP THE HARDWARE
This section shows the steps to set up the hardware which is explained in
the Quick Install Guide. Ensure you read Quick Install Guide and complete
following steps.
When you move the printer, do not tilt or turn it upside down.
Otherwise, the inside of the printer may be contaminated by toner,
which can damage the printer or result in bad print quality.
1. Select a stable location.
Select a level, stable place with adequate space for air circulation. Allow
extra space to open covers and trays.
The area should be well-ventilated and away from direct sunlight or
sources of heat, cold, and humidity. Do not set the printer close to the
edge of your desk or table.
Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the
altitude setting to optimize your printing. See "Altitude adjustment" on
page 20 for more information.
Select a flat, stable surface so that the printer is not inclined greater than
2 mm (0.08 inch). Otherwise, printing quality may be affected.
2. Unpack the printer and check all the enclosed items.
3. Remove the tape holding the printer tightly.
4. Load paper.
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SYSTEM REQUIREMENTS
Before you begin, ensure that your system meets the following
requirements:
Microsoft® Windows®
Your printer supports the following Windows operating systems.
REQUIREMENT (RECOMMENDED)
OPERATING
SYSTEM
FREE HDD
SPACE
CPU
RAM
Windows
2000
Intel® Pentinum® II 400
MHz (Intel Pentium III 933
MHz)
600 MB
128 MB
(256 MB)
Windows XP
Intel Pentium III 933 MHz 128 MB
(Intel Pentium IV 1 GHz) (256 MB)
1.5 GB
Windows
Server 2003
Intel Pentium III 933 MHz 128 MB
1.25 GB to
2 GB
(Intel Pentium IV 1 GHz)
(512 MB)
Windows
Vista®
Intel Pentium IV 3 GHz
512 MB
(1024 MB)
15 GB
Windows
Server 2008
Intel Pentium IV 1 GHz
(Intel Pentium IV 2 GHz)
512 MB
(2048 MB)
10 GB
•
•
•
Internet Explorer 6.0 or higher is the minimum requirement for all
Windows operating systems.
Software installation can be only be performed by users with
Administrator rights.
Windows Terminal Service is compatable with this printer.
Macintosh
REQUIREMENT (RECOMMENDED)
OPERATING
SYSTEM
FREE
HDD
CPU
RAM
SPACE
Mac OS X
10.3 ~ 10.4
•
•
Intel Processor
Power PC G4/G5
•
•
128 MB for a
Power-PC
based Mac
(512 MB).
512 MB for an
Intel-based Mac
(1 GB)
1 GB
Mac OS X 10.5
•
•
Intel Processor
867 MHz or
faster Power PC
G4 /G5
512 MB (1 GB)
1 GB
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SETTING UP THE NETWORK
You need to set up the network protocols on the printer to use it in the
network environment. You can set up the basic network settings through the
printer's control panel.
You can also set up the network settings through the network
administration programs.
•
Embedded Web Service: Web server embedded on your
network print server, which allows you to:
- Configure the network parameters necessary for the printer to
connect to various network environments.
Supported operation environments
The following table shows the network environments supported by the
printer:
- Customize printer settings.
•
SetIP: Utility program that allows you to select a network
interface and manually configure the IP addresses for use with
ITEM
REQUIREMENTS
Using the SetIP program
Network interface
•
Ethernet 10/100 Base-TX
This program is for the network IP setting using the MAC address which is
the hardware serial number of the network printer card or interface.
Especially, it helps the network administrator set several network IPs at the
same time.
Network operating system
•
•
Windows 2000/XP/2003/Vista
MAC OS 10.3 ~ 10.5
Network protocols
•
•
•
•
•
•
•
TCP/IP
Standard TCP/IP
LPR
IPP/HTTP
Bonjour
DHCP
BOOTP
•
•
You can only use SetIP program when your printer is connected to
a network.
The following procedure is based on Windows XP.
Installing the program
1. Insert the driver CD provided along with your machine. When the
driver CD runs automatically, close the window.
If you are in a non-static IP address environment and need to setup a
DHCP network protocol, go to the http://developer.apple.com/
networking/bonjour/download/, select the program Bonjour for
Windows compatible with your computer's operating system, and
install the program. This program will allow you to fix the network
parameter automatically. Follow the instruction in the installation
window.
2. Start Windows Explorer and open the X drive. (X represents your
CDROM drive.)
3. Double-click Application > SetIP.
4. Double-click Setup.exe to install this program.
5. Click OK.
If necessary, select a language from the drop-down list.
6. Follow the instructions in the window and complete the installation.
Configuring network protocol via the printer
Setting network values
To set up TCP/IP network parameters:
1. Print the printer’s network configuration report to find your printer’s
1. Ensure your printer is connected to the network with an RJ-45 Ethernet
2. From the Windows Start menu, select All Programs → Dell → Dell
printers → Dell 1235cn Color Laser MFP → SetIP.
cable.
2. Ensure you have turned on the printer.
3. Press Menu on the control panel, until you see Network on the bottom
line of the display and press OK.
4. Press the left/right arrow until TCP/IP appears and press OK.
5. Press the left/right arrow until Static appears and press OK.
6. Press the left/right arrow until IP Address appears and press OK.
Enter a byte between 0 and 255 using the number keypad and press the
left/right arrow to move between bytes.
3. Click
to open the TCP/IP configuration window.
4. Enter the network card's MAC address, IP address, subnet mask,
default gateway, and then click Apply.
When you enter the MAC address, enter it without colon(:).
5. Click OK. The printer prints the network information. Confirm that the
settings are correct.
Repeat this to complete the address from the 1st byte to the 4th byte.
6. Click Exit.
7. When you have finished, press OK.
Repeat steps 6 and 7 to configure the other TCP/IP parameters: subnet
mask and gateway address.
Installing the driver software
You have to install the printer software for printing. The software includes
drivers, applications, and other user friendly programs. The following
procedure is based on Windows XP. If you use Macintosh operating system,
Contact the network administrator if you are not sure how to
configure.
see the Software section.
•
•
The following procedure is applicable when the printer is being
used as a network printer. If you want to connect your printer with a
USB cable, refer to Software section.
The procedure and popup window which appear during the
installation may differ depending on the operating system, the
printer feature, or the interface in use.
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1. Connect the network cable to your printer.
6. The list of printers available on the network appears. Select the printer
you want to install from the list and then click Next.
computer before beginning installation.
3. Insert the Printer Software CD into your CD drive.
The CD should automatically run, and an installation window appears.
If the installation window does not appear, click Start → Run. Type
X:\Setup.exe, replacing “X” with the letter which represents your CD
drive and click OK.
If you are running Windows Vista, click Start → All Programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears, click Run Setup.exe in Install or run
program field, and click Continue in the User Account Control
window.
4. Click Next.
•
•
If you do not see your printer on the list, click Update to refresh the
list, or select Add TCP/IP Port to add your printer to the network. To
add the printer to the network, enter the port name and the IP
address for the printer.
To find a shared network printer (UNC Path), select Shared Printer
[UNC] and enter the shared name manually or find a shared printer
by clicking the Browse button.
If you are not sure of the IP address, contact your network
administrator or print network information. See "Printing
7. After the installation is complete, a window appears asking you to print a
test page. If you wish to do so, select the corresponding checkbox(es)
and click Finish.
•
The window shown above may differ slightly, if you are reinstalling
the driver.
•
If your printer does not work properly after the installation, try
to reinstall the printer driver. See Software section for more
information.
5. Select Typical installation for a network printer, and then click Next.
•
During the printer driver installation process, the driver installer
detects the location information for your operating system and
sets the default paper size for your printer. If you use a
different Windows location, you must change the paper size to
match the paper you usually use. Go to printer properties to
change the paper size after installation is complete.
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Setting the date and time
PRINTER'S BASIC SETTINGS
The current date and time are shown on the display when your printer is on
and ready to work. All of your faxes will have the date and time printed on
them.
After installation is complete, you may want to set the printer's default
settings. Refer to the next section if you would like to set or change values.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Date & Time appears and press OK.
4. Enter the correct time and date using the number keypad.
Month = 01 to 12
Altitude adjustment
The print quality is affected by atmospheric pressure, which is determined
by the height of the printer above sea level. The following information will
guide you on how to set your printer for the best print quality or best quality
of print.
Before you set the altitude value, find the altitude where you are using the
printer.
Day = 01 to 31
Year = requires four digits
Hour = 01 to 12 (12-hour mode)
00 to 23 (24-hour mode)
Minute = 00 to 59
The date format may differ from country to country
You can also use the left/right arrow to move the cursor under the
digit you want to correct and enter a new number.
5. To select AM or PM for 12-hour format, press the *or # button or any
number button.
1 Normal
2 High 1
3 High 2
When the cursor is not under the AM or PM indicator, pressing the *or #
button immediately moves the cursor to the indicator.
You can change the clock mode to 24-hour format (e.g. 01:00 PM as
4 High 3
1. Click Start → All Programs → Dell → Dell Printers → Dell 1235cn
Color Laser MFP → Printer Setting Utility.
You can also click Printer Setting Utility on the status bar in Mac OS X.
2. Click Setting → Altitude Adjustment. Select the appropriate value
from the dropdown list, and then click Apply.
6. Press OK to save the time and date.
When you enter a wrong number, Out of Range appears and the printer
does not proceed to the next step. If this happens, re-enter the correct
number.
7. Press Stop/Clear to return to ready mode.
If your printer is connected to a network, Embedded Web Service
screen appears automatically. Click Machine Settings → Setup
(or Machine Setup) → Adj.. Select the appropriate altitude value,
and then click Apply.
Changing the clock mode
You can set your printer to display the current time in either a 12-hour or 24-
hour format.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
Changing the display language
To change the display language in the control panel:
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Clock Mode appears and press OK.
4. Press the left/right arrow to select the other mode and press OK.
5. Press Stop/Clear to return to ready mode.
3. Press the left/right arrow until Language appears and press OK.
4. Press the left/right arrow until the language you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.
Changing the default mode
Your printer is preset to Copy mode. You can switch this default mode
between Fax mode and Copy mode.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Default Mode appears and press OK.
4. Press the left/right arrow until the default mode you want appears and
press OK.
5. Press Stop/Clear to return to ready mode.
Setting sounds
You can control the following sounds:
•
Key Sound: Turns the key sound on or off. With this option set to On, a
tone sounds each time a key is pressed.
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•
•
Alarm Sound: Turns the alarm sound on or off. With this option set to
On, an alarm tone sounds when an error occurs or fax communication
ends.
Speaker: Turns on or off the sounds from the telephone line through
the speaker, such as a dial tone or a fax tone. With this option set to
Comm. which means “Common,” the speaker is on until the remote
printer answers.
KEY
2
ASSIGNED NUMBERS, LETTERS, OR CHARACTERS
A
D
G
J
B
E
H
C
F
I
a
d
g
b
e
h
c
f
2
3
3
4
i
4
You can adjust the volume level using On Hook Dial.
5
K
L
j
k
l
5
o
•
Ringer: Adjusts the ringer volume. For the ringer volume, you can
select Off, Low, Mid, and High.
6
M
P
T
W
+
N
Q
U
X
-
O
m
n
6
7
R
V
Y
,
S
p
q
r s 7
Speaker, ringer, key sound, and alarm sound
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Sound/Volume appears and press
OK.
3. Press the left/right arrow until the sound option you want appears
and press OK.
8
t
u
v
8
9
Z
w
x
y
z
9
0
&
0
*
*
4. Press the left/right arrow until the desired status or volume for the
sound you have selected appears and press OK.
#
#
5. If necessary, repeat steps 3 through 5 to set other sounds.
6. Press Stop/Clear to return to ready mode.
Correcting numbers or names
If you make a mistake while entering a number or name, press the left/
right arrow button to delete the last digit or character. Then enter the
correct number or character.
Speaker volume for On Hook Dial
You can adjust the speaker volume only when the telephone line is
connected.
1. Press On Hook Dial. A dial tone sounds from the speaker.
2. Press the left/right arrow until you hear the volume you want.
3. Press Stop/Clear to save the change and return to ready mode.
Inserting a pause
With some telephone systems, you must dial an access code (9, for
example) and listen for a second dial tone. In such cases, you must
insert a pause in the telephone number. You can insert a pause while
you are setting up speed dial numbers.
To insert a pause, press Redial/Pause at the appropriate place while
entering the telephone number. A - appears on the display at the
corresponding location.
Entering characters using the number keypad
As you perform various tasks, you may need to enter names and numbers.
For example, when you set up your printer, you enter your name or your
company’s name, and the fax number. When you store fax numbers or
email addresses in memory, you may also enter the corresponding names.
Using the save modes
Power Save mode
Power Save mode allows your printer to reduce power consumption
when it is not in actual use. You can turn this mode on and select a
length of time for which the printer waits after a job is printed before it
switches to a reduced power state.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Power Save appears and press OK.
4. Press the left/right arrow until the time setting you want appears and
press OK.
Entering alphanumeric characters
1. When you are prompted to enter a letter, locate the button labeled
with the character you want. Press the button until the correct letter
appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O,
m, n, o and finally 6.
You can enter special characters, such as space, plus sign, and etc.
For details, see the below section.
2. To enter additional letters, repeat step 1.
5. Press Stop/Clear to return to ready mode.
If the next letter is printed on the same button, move the cursor by
pressing the left/right arrow button and then press the button labeled
with the letter you want. The cursor will move to the right and the
next letter will appear on the display.
Auto continue
This option allows you to set the printer to continue printing or not, in case
the paper size you have set and the paper within the tray mismatches.
You can enter a space by pressing 1 twice.
3. When you have finished entering letters, press OK.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
Keypad letters and numbers
3. Press the left/right arrow until Auto Continue appears and press OK.
4. Press the left/right arrow until the binding option you want appears.
KEY
1
ASSIGNED NUMBERS, LETTERS, OR CHARACTERS
•
On: Automatically prints after set time passes, when the paper size
@
/
.
‘
1
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mismatches the tray paper size.
•
Off: Waits until you press Black Start or Color Start on the control
panel, when the paper size mismatches the tray paper size.
5. Press OK to save your selection.
6. Press Stop/Clear to return to ready mode.
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loading originals and print media
This chapter introduces you to loading originals and print media into your printer.
This chapter includes:
•
•
•
•
•
3. Close the scanner lid.
LOADING ORIGINALS
You can use the scanner glass or ADF to load an original for copying,
scanning, and sending a fax.
•
•
Be careful not to break the scan glass. You may get hurt.
Be careful not to let the scan cover fall over your hands. You may
get hurt.
•
When scanning or copying, do not look at the light inside the
scanner. It is harmful for your eyes and it can be dangerous.
On the scanner glass
Ensure that no originals are in the ADF. If an original is detected in the ADF,
the printer gives it priority over the original on the scanner glass. To get the
best scan quality, especially for colored or gray-scaled images, use the
scanner glass.
•
Leaving the scanner lid open while copying may affect copy quality
and toner consumption.
Dust on the scanner glass may cause black spots on the printout.
Always keep the scanner glass clean.
If you are copying a page from a book or magazine, lift the scanner
lid until its hinges are caught by the stopper and then close the lid.
If the book or magazine is thicker than 30 mm, start copying with
the lid open.
•
•
1. Lift and open the scanner lid.
In the ADF
Using the ADF, you can load up to 15 sheets of paper (75 g/m2, 20 lb bond)
for one job.
When you use the ADF:
•
In the ADF: Do not load paper smaller than 142 x 148 mm (5.6 x
5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).
Do not attempt to load the following types of paper:
- carbon-paper or carbon-backed paper
- coated paper
•
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
Remove all staples and paper clips before loading.
Ensure any glue, ink, or correction fluid on the paper is completely dry
before loading.
2. Place the original face down on the scanner glass and align it with the
registration guide at the top left corner of the glass.
•
•
•
•
Do not load originals that include different sizes or weights of paper.
Do not load booklets, pamphlets, transparencies, or documents having
other unusual characteristics.
1. Flex or fan the edge of the paper stack to separate the pages before
loading originals.
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2. Load the original face up into the ADF. Ensure that the bottom of the
original stack matches the paper size marked on the document input
tray.
SELECTING PRINT MEDIA
You can print on a variety of print media, such as plain paper, envelopes,
labels, and transparencies. Always use print media that meet the guidelines
for use with your printer. Print media that does not meet the guidelines
outlined in this user’s guide may cause the following problems:
•
•
•
Poor print quality
Increased paper jams
Premature wear on the printer.
Properties, such as weight, composition, grain, and moisture content, are
important factors that affect the printer’s performance and the output quality.
When you choose print materials, consider the following:
•
•
•
•
The type, size and weight of the print media for your printer are
described later in this section.
Desired outcome: The print media you choose should be appropriate for
your project.
Brightness: Some print media are whiter than others and produce
sharper, more vibrant images.
Surface smoothness: The smoothness of the print media affects how
crisp the printing looks on the paper.
3. Adjust the document width guides to the paper size.
•
Some print media may meet all of the guidelines in this section and
still not produce satisfactory results. This may be the result of
improper handling, unacceptable temperature and humidity levels,
or other variables over which Dell has no control.
•
Before purchasing large quantities of print media, ensure that it
meets the requirements specified in this user’s guide.
Using print media that does not meet these specifications may cause
problems, requiring repairs. Such repairs are not covered by Dell’s
warranty or service agreements.
Ensure that you do not use the inkjet photo paper with this printer. It
could cause damage to the printer.
Dust on the ADF glass may cause black lines on the printout. Always
keep the ADF glass clean.
Be careful not to put your hands in the ADF roller. You may get hurt.
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Specifications on print media
WEIGHTA
CAPACITYB
TYPE
Plain paper
SIZE
DIMENSIONS
60 to 105 g/m2 (16 to 28 lb bond)
•
150 sheets of 75 g/m2
(20 lb bond) paper for the
tray
Letter
Legal
US Folio
A4
216 x 279 mm (8.5 x 11 inches)
216 x 356 mm (8.5 x 14 inches)
216 x 330 mm (8.5 x 13 inches)
210 x 297 mm (8.26 x 11.69 inches)
216 x 343 mm (8.5 x 13.5 inches)
182 x 257 mm (7.16 x 10.11 inches)
176 x 250 mm (6.93 x 9.84 inches)
184 x 267 mm (7.25 x 10.5 inches)
140 x 216 mm (5.5 x 8.5 inches)
148 x 210 mm (5.82 x 8.26 inches)
105 x 148 mm (4.13 x 5.82 inches)
98 x 191 mm (3.87 x 7.5 inches)
92 x 165 mm (3.62 x 6.5 inches)
105 x 241 mm (4.12 x 9.5 inches)
98 x 225 mm (3.87 x 8.87 inches)
110 x 220 mm (4.33 x 8.66 inches)
162 x 229 mm (6.37 x 9.01 inches)
114 x 162 mm (4.48 x 6.38 inches)
See to the Plain paper section
Oficio
JIS B5
ISO B5
Executive
Statement
A5
A6
75 to 90 g/m2 (20 to 24 lb bond)
Envelope
Envelope Monarch
Envelope 6 3/4
Envelope No. 10
Envelope No. 9
Envelope DL
Envelope C5
Envelope C6
5 sheet for manual feeding in
the tray
90 to 105 g/m2 (24 to 28 lb bond)
60 to 70 g/m2 (16 to19 lb bond)
Thick paper
Thin paper
See to the Plain
paper section
5 sheet for manual feeding in
the tray
See to the Plain
paper section
See to the Plain paper section
120 to 150 g/m2 (37 to 40 lb bond)
105 to 163 g/m2 (28 to 43 lb bond)
138 to 146 g/m2 (37 to 39 lb bond)
160 g/m2 (44 lb bond)
Labelsc
Letter, A4
Post card
Letter, A4
Letter, A4
See to the Plain paper section
101.6 x 152.4 mm (4 x 6 inches)
See to the Plain paper section
Card stock
Transparencyd
1 sheet for manual feeding in
the tray
Glossy paper
See to the Plain paper section
76 x 160 mm (3 x 6.3 inches)
216 x 356 mm (8.5 x 14 inches)
60 to 163 g/m2 (16 to43 lb bond)
Minimum size (custom)
Maximum size (custom)
a.If media weight is over 105 g/m2 (28 lb bond), load a paper into the tray one by one.
b.Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
c. Smoothness: 100 to 250 (sheffield)
d.Recommended media: Transparency for a Color Laser Printers by 3M such as PP2500.
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Media sizes supported in each mode
MEDIA TYPE
GUIDELINES
MODE
Copy mode
SIZE
SOURCE
Envelopes
(Continued)
•
Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must use
adhesives compatible with the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to view the fusing temperature, see
"Printer specifications" on page 73. The extra flaps
and strips might cause wrinkling, creasing, or jams,
and may even damage the fuser.
For the best print quality, position margins no closer
than 15 mm from the edges of the envelope.
Avoid printing over the area where the envelope’s
seams meet.
Letter, A4, Legal,
Oficio, US Folio,
Executive, JIS B5, A5,
A6
tray 1
Print mode
Fax mode
All sizes supported by
the printer
tray 1
tray 1
•
•
Letter, A4, Legal
Guidelines for special print media
Labels
•
To avoid damaging the printer, use only labels
designed for use in laser printers.
- When selecting labels, consider the following
factors:
- Adhesives: The adhesive material should be
stable at your printer’s fusing temperature. Check
your printer’s specification to know the fusing
temperature, see "General specifications" on
backing between them. Labels can peel off sheets
that have spaces between the labels, causing
serious jams.
- Curl: Prior to printing, labels must lie flat with no
more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
Ensure that there is no exposed adhesive material
between labels. Exposed areas can cause labels to
peel off during printing, which can cause paper
jams. Exposed adhesive can also cause damage to
printer components.
Do not run a sheet of labels through the printer more
than once. The adhesive backing is designed for
only a single pass through the printer.
Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or otherwise
damaged.
MEDIA TYPE
Envelopes
GUIDELINES
•
Successful printing on envelopes depends upon the
quality of the envelopes. When selecting envelopes,
consider the following factors:
- Weight: The weight of the envelope paper should
not exceed 90 g/m2 or jamming may occur.
- Construction: Prior to printing, envelopes should
lie flat with less than 6 mm curl, and should not
contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
- Temperature: You should use envelopes that are
compatible with the heat and pressure of the
printer during operation.
Use only well-constructed envelopes with sharp and
well creased folds.
•
•
•
•
Do not use stamped envelopes.
Do not use envelopes with clasps, snaps, windows,
coated lining, self-adhesive seals, or other synthetic
materials.
•
•
•
•
Do not use damaged or poorly made envelopes.
Ensure that the seam at both ends of the envelope
extends all the way to the corner of the envelope.
Card stock or
custom-sized
materials
•
•
Do not print on media smaller than 76 mm wide or
356 mm long.
In the software application, set margins at least
6.4 mm away from the edges of the material.
1 Acceptable
2 Unacceptable
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4. Slide the paper length guide until it lightly touches the end of the paper
stack. Squeeze the paper width guide and slide it to the edge of the
paper stack without causing it to bend.
MEDIA TYPE
GUIDELINES
Preprinted
paper
•
Letterhead must be printed with heat-resistant ink
that will not melt, vaporize, or release hazardous
emissions when subjected to the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to know the fusing temperature, see
•
Letterhead ink must be non-flammable and should
not adversely affect printer rollers.
Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes during
storage.
For paper smaller than Letter-sized, return the paper guides to their
original positions and adjust the paper length guide and paper width
guide.
•
Before you load preprinted paper, such as forms
and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come off
preprinted paper, reducing print quality.
Using photographic paper or coated paper may cause problems,
requiring repairs. Such repairs are not covered by Dell’s warranty or
service agreements.
CHANGING THE SIZE OF THE PAPER IN THE
PAPER TRAY
To load longer sizes of paper, such as Legal-sized paper, you need to
adjust the paper guides to extend the paper tray.
To change the tray 1 size to other size, you must adjust the paper length
guide properly.
If the paper that you need to print is shorter than length 222 mm
(8.74 inches), press and unlatch the guide lock in the tray, push the tray
in manually. Adjust the paper length guide and paper width guide.
1. Pull the tray 1 out of the printer. Open the paper cover and remove
paper from the tray 1 if necessary.
2. Pressing and unlatching the guide lock in the top of the tray, pull the tray
out manually.
•
•
Do not push the paper width guides far enough to cause the
materials to warp.
If you do not adjust the paper width guides, it may cause paper
jams.
3. Load paper into the tray.
5. Close the paper cover.
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6. Slide the tray 1 back into the printer.
The tray is preset to Letter or A4 size, depending on your country. To
change the size to A4 or Letter, you must adjust the lever and paper width
guide properly.
•
•
•
Due to insufficient paper in the tray, the paper length guide moves
inward, load the tray with enough paper.
If you experience problems with paper feed, load a paper into the
tray one by one.
You can load previously printed paper. The printed side should be
facing up with an uncurled edge at the front. If you experience
problems with paper feed, turn the paper around. Note that print
quality is not guaranteed.
1
Pull the tray out of the printer. Open the paper cover and remove paper
from the tray if necessary.
2
If you want to change the size to Letter, hold the lever at the back of the
tray, and rotate the lever clockwise.
3
Squeeze the paper width guide and slide it to the edge of the lever.
If you want to change the size to A4, first move the paper width guide
to left and rotate the lever counterclockwise. If you force the lever, it
could damage the tray.
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PRINTING ON SPECIAL PRINT MATERIALS
SETTING THE PAPER SIZE AND TYPE
The printer can hold special sizes and types of print material, such as
postcards, note cards, and envelopes. Especially, it is useful for single page
printing on letterhead or colored paper.
After loading paper in the paper tray, you need to set the paper size and
type using the control panel buttons. These settings will apply to Copy and
Fax modes. For computer-printing, you need to select the paper size and
type in the application you use on your computer.
Feeding the print material manually
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Paper Setup appears and press OK.
3. Press OK when Paper Size appears.
4. Press the left/right arrow until the paper size you are using appears and
press OK.
5. Press the left/right arrow until Paper Type appears and press OK.
6. Press the left/right arrow until the paper type you are using appears and
press OK.
7. Press Stop/Clear to return to ready mode.
•
•
Load only one size of print media at a time in the tray.
To prevent paper jams, do not add paper when there is still paper in the
tray. This also applies to other types of print media.
Print media should be loaded face up with the side you want to print, and
the top edge going into the tray first. Place print materials in the center of
the tray.
•
•
•
Always load only the specified print media to avoid paper jams and print
quality problems. See "Selecting print media" on page 24.
them into the tray.
If you want to use special sized paper such as billing paper, select
Custom in the Paper tab in the printer properties. See Software
section.
Depending on the media type you are using, keep the following
loading guidelines:
•
Envelopes: Flap side down and with the stamp area on the top left
side.
•
•
Labels: Print side up and top short edge entering the printer first.
Preprinted paper: Design side up with the top edge toward the
printer.
•
•
Card stock: Print side up and the short edge entering the printer
first.
Previously printed paper: Previously printed side down with an
uncurled edge toward the printer.
2. When you print in an application, start the print menu.
3. Before you print, open printer properties.
4. Press the Paper tab in printer properties, and select an appropriate
paper type.
If you want to use a label, set the paper type to Label.
5. Select Manual Feeder in paper source, then press OK.
6. Start printing in the application.
7. Press the Color Start or Black Start button on the printer to start feeding,
then the printer starts printing.
•
•
If you are printing multiple pages, load the next sheet after first
page prints out, and press the Color Start or Black Start button.
Repeat this step for every page to be printed.
The settings you change remain in effect only while you are using
the current application.
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copying
This chapter gives you step-by-step instructions for copying documents.
This chapter includes:
•
•
•
•
•
Original Type
COPYING
The original type setting is used to improve the copy quality by selecting the
document type for the current copy job.
1. Press Copy.
Ready to Copy appears on the top line of the display.
2. Load originals face up into the ADF, or place a single original face down
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Original Type appears and press OK.
on the scanner glass.
For details about loading an original. See "Loading originals" on
4. Press the left/right arrow until the image mode you want appears and
press OK.
3. Enter the number of copies using the number keypad, if necessary.
4. If you want to customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See "Changing the
If necessary, you can use special copy features, such as 2-up or 4-up
copying.
5. Press Color Start to begin color copying.
•
•
•
•
Text: Use for originals containing mostly text.
Text/Photo: Use for originals with mixed text and photographs.
Photo: Use when the originals are photographs.
Magazine: Use when the originals are magazines.
5. Press Stop/Clear to return to ready mode.
Or, press Black Start to begin black and white copying.
You can cancel the copy job during an operation. Press Stop/Clear,
and the copying will stop.
Reduced or enlarged copy
You can reduce or enlarge the size of a copied image from 25% to 400%
when you copy original documents from the scanner glass, or from 25% to
100% from the ADF.
CHANGING THE SETTINGS FOR EACH COPY
Your printer provides default settings for copying so that you can quickly
and easily make a copy. However, if you want to change the options for
each copy, use the copy function buttons on the control panel.
To select from the predefined copy sizes:
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Reduce/Enlarge appears and press
OK.
If you press Stop/Clear while setting the copy options, all of the
options you have set for the current copy job will be canceled and
returned to their default status. Or, they will automatically return to
their default status after the printer completes the copy in progress.
4. Press the left/right arrow until the size setting you want appears and
press OK.
Darkness
To scale the copy by directly entering the scale rate:
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
If you have an original containing faint markings and dark images, you can
adjust the brightness to make a copy that is easier to read.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Darkness appears and press OK.
3. Press the left/right arrow until Reduce/Enlarge appears and press
OK.
4. Press the left/right arrow until Custom appears and press OK.
4. Press the left/right arrow until the contrast mode you want appears and
press OK.
5. Press the left/right arrow to enter the copy size you want. Pressing
and holding the button allows you to quickly scroll to the number you
want.
6. Press OK to save the selection.
7. Press Stop/Clear to return to ready mode.
•
•
•
Light: Works well with dark print.
Normal: Works well with standard typed or printed originals.
Dark: Works well with light print.
5. Press Stop/Clear to return to ready mode.
When you make a reduced copy, black lines may appear at the
bottom of your copy.
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5. Turn the original over and place it on the scanner glass, where arrows
CHANGING THE DEFAULT COPY SETTINGS
indicate as shown. Then, close the scanner lid.
The copy options, including darkness, original type, copy size, and number
of copies, can be set to those most frequently used. When you copy a
document, the default settings are used unless they have been changed by
using the corresponding buttons on the control panel.
1. Press Copy.
2. Press Menu until Copy Setup appears on the bottom line of the display
and press OK.
6. Press Color Start to begin color copying.
3. Press OK when Change Default appears.
Or, press Black Start to begin black and white copying
4. Press the left/right arrow until the setup option you want appears and
press OK.
5. Press the left/right arrow until the setting you want appears and press
OK.
6. Repeat steps 4 through 5, as needed.
7. Press Stop/Clear to return to ready mode.
•
•
•
If you do not press the Color Start or Black Start button, only the
front side will be copied.
If the original is larger than the printable area, some portions may
not be printed.
If you press Stop/Clear or if no buttons are pressed for
approximately 30 seconds, the printer cancels the copy job and
returns to ready mode.
While you are setting copy options, pressing Stop/Clear cancels the
changed settings and restores the defaults.
USING SPECIAL COPY FEATURES
You can use the following copy features:
ID CARD COPYING
Your printer can print 2-sided originals on one sheet of A4-, Letter-, Legal-,
Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper.
2-up or 4-up copying
Your printer can print 2 or 4 original images reduced to fit
onto one sheet of paper.
The printer prints one side of the original on the upper half of the paper and
the other side on the lower half without reducing the size of the original. This
feature is helpful for copying a small-sized item, such as a business card.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press the left/right arrow until 2-Up or 4-Up appears
and press OK.
1
3
2
4
5. Press Stop/Clear to return to ready mode.
The original must be placed on the scanner glass to use this feature.
You cannot adjust the copy size using the Reduce/Enlarge menu for
making a 2- or 4-up copy.
1. Press ID Copy.
2. Place the front side of an original facing down on the scanner glass
Poster copying
Your printer can print an image onto 9 sheets of paper (3x3). You can paste
the printed pages together to make one poster-sized document.
where arrows indicate as shown, and close the scanner lid.
This copy feature is available only when you place originals on the scanner
glass.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Place Front Side and Press[Start] appears on the display.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press Color Start or Black Start
.
4. Press the left/right arrow until Poster Copy appears
and press OK.
Your printer begins scanning the front side and shows Place Back Side
and Press[Start]
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5. Press Stop/Clear to return to ready mode.
SETTING COPY TIMEOUT
You can set the time the printer waits before it restores the default copy settings,
if you do not start copying after changing them on the control panel.
Your original is divided into 9 portions. Each portion is
scanned and printed one by one in the following order:
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Timeout appears and press OK.
4. Press the left/right arrow until the time setting you want appears.
Selecting Off means that the printer does not restore the default settings
until you press Black Start or Color Start to begin copying, or Stop/
Clear to cancel.
Clone copying
Your printer can print multiple image copies from the original document on a
single page. The number of images is automatically determined by the
original image and paper size.
This copy feature is available only when you place originals on the scanner
glass.
5. Press OK to save your selection.
6. Press Stop/Clear to return to ready mode.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press the left/right arrow until Clone Copy appears
and press OK.
5. Press Stop/Clear to return to ready mode.
You cannot adjust the copy size using the Reduce/Enlarge menu
while making a clone copy.
Erasing background images
You can set the printer to print an image without its background. This copy
feature removes the background color and can be helpful when copying an
original containing color in the background, such as a newspaper or a
catalog.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Adjust Bkgd. appears and press OK.
4. Press the left/right arrow until the binding option you want appears.
•
•
•
Off: Does not use this feature.
Auto: Optimizes the background.
Enhance Lev. 1 ~ 2: The higher the number is, the more vivid the
background is.
•
Erase Lev. 1 ~ 4: The higher the number is, the lighter the
background is.
5. Press OK to begin copying.
6. Press Stop/Clear to return to ready mode.
Gray enhance copying
When you copy the original in gray scale, use this feature for the better
quality of copy-output. This feature is only for the copy in gray scale.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Gray Enhance appears and press OK.
4. Press the left/right arrow to select On.
5. Press OK to begin copying.
6. Press Stop/Clear to return to ready mode.
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scanning
Scanning with your printer lets you turn pictures and text into digital files that can be stored on your computer.
This chapter includes:
•
•
•
•
•
•
SCANNING FROM THE CONTROL PANEL
The maximum resolution that can be achieved depends upon various
factors, including computer speed, available disk space, memory, the
size of the image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning, you may not
be able to scan at certain resolutions, especially using enhanced
resolution.
Your printer offers you to scan from the control panel and easily send the
scanned document to connected computer's My Documents folder. In
order to use this function, your printer and computer must be connect by
USB cable or by network.
Also, with the offered Dell Scan Manager program, scanned documents
can be opened with the program you have setup previously. Such as
Microsoft Paint, Email, SmarThru, OCR can be added to the application
SCANNING BASICS
You can scan the originals with your printer via an USB cable or the
network.
Scanned images can be saved as BMP, JPEG, TIFF, or PDF files.
•
Dell Scan Manager: You just walk to the printer with the originals and
scan them from the control panel then, the scanned data will be stored in
the connected computer’s My Documents folder. When the setup
installation is completed, then you have installed the Dell Scan
Manager on your computer already. This feature can be used via the
USB connection or the network connection. See next section (Setting
an image launches the selected application, enabling you to control the
scanning process. See Software section. This feature can be used via
the USB connection or the network connection. See Software section.
SmarThru: This feature is the accompanying software for your printer.
You can use this program to scan images or documents, and this feature
can be used via the USB connection or the network connection.
See Software section.
Setting scan information in Dell Scan Manager.
You can find out about Dell Scan Manager program information and
installed scan driver's condition. Also, you can change scan settings and
add or delete the folders where scanned documents to computer are saved
by the Dell Scan Manager program.
Scan Manager program can only be used in the Windows system.
•
1. Press Start→Control Panel→ Dell Scan Manager.
Dell Scan Manager Administration appears.
2. Select the appropriate printer from the Dell Scan Manager.
3. Press Properties.
4. Set Scan Button allows you to change the saving destination and scan
settings, add or delete application program and format files.
You can change the scanning printer by using Change Port. (Local or
Network)
•
•
WIA: WIA stands for Windows Images Acquisition. To use this feature
your computer must be connected directly to the printer with a USB
cable. See Software section.
Email: You can send the scanned image as an attachment to an email.
5. Press OK after setting is done.
Scanning to application programs
1. Ensure that your printer and computer are turned on and properly
connected to each other.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
3. Press Scan/Email.
Ready to Scan appears on the top line of the display.
4. Press the left/right arrow until Scan to PC appears on the bottom line of
the display and press OK.
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5. Press the left/right arrow until Local PC appears on the bottom line of
the display and press OK. If the printer connected to a network, select
Network PC and press OK.
8. Click Apply.
If the authentication method of SMTP server is POP3 before
SMTP, check the box next to SMTP Requires POP3 Before
SMTP Authentication.
If you see a Not Available message, check the port connection.
a. Enter the IP address in dotted decimal notation or as a host
name.
If you selected Network PC, select your registered user ID and
enter the PIN. Press OK.
b. Enter the server port number, from 1 to 65535. The default
port number is 25.
•
•
ID is the same ID as the registered ID for Dell Scan Manager.
PIN is the 4 digit number registered for Dell Scan Manager.
Registering authorized users
1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.
2. Click Machine Settings and User Authentication.
3. Click Add.
6. From Scan Destination, press the left/right arrow until the application
program you want appears, then press OK.
Default setting is My Documents.
To add or delete the folder where the scanned file is saved, add or
delete the application program in Dell Scan Manager→Set Scan
Button.
4. Select index number corresponding to the location for storing the
entry, from 1 to 50.
7. Press the left/right button until the setting you want appears then press
OK.
5. Enter user name, auth ID, password and e-mail address.
You need to enter the registered user ID and password in the printer
when you start scanning to email from the control panel.
•
•
•
Resolution: Sets the image resolution.
Scan Color: Sets the color mode.
Scan Format: Sets the file format in which the image is to be saved.
6. Click Apply.
•
Scan Size: Sets the image size.
Scanning to Email
You can scan and send an image as an email attachment. You first need to
set up your email account in Embedded Web Service. See "Setting up an
e-mail account" on page 34.
•
Scan Format appears only when you selected the Scan
Destination to My Documents.
•
If you want to scan from the default setting, press Color Start
or Black Start
.
Before scanning, you can set the scan options for your scan job.
8. Scanning begins.
•
•
•
Scanned image is saved in computer's My Documents→ My
Pictures→Dell folder.
You can use Twain driver to scan quickly in Dell Scan
Manager program.
You can also scan by pressing Window's Start→Control
Panel→ Dell Scan Manager→Quick Scan.
1. Ensure that your printer is connected to a network.
2. Place a single document face down on the document glass. OR load the
document(s) face up into the ADF.
For details about loading an original. See "Loading originals" on
3. Press Scan/Email.
4. Press the left/right arrow until Scan to Email appears on the bottom line
of the display and press OK.
SCANNING BY A NETWORK CONNECTION
If you have connected your printer to a network and set up network
parameters correctly, you can scan and send images over the network.
If you registered Auth Id, Password and checked Enable Auth
User in User Authentication on Embedded Web Service, My
Log in ID and Password appear. Enter the Auth Id and Password
for your printer. Go to step 6.
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up
network parameters using Embedded Web Service.
5. When From appears on the top line of the display, enter the sender’s
email address and press OK.
6. When DestinationEmail appears on the top line of the display, enter the
recipient’s email address and press OK.
1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.
If you have set up Address Book, you can use a speed button or a speed
email or group email number to retrieve an address from memory.
2. Click Machine Settings and E-mail Setup.
3. Select IP Address or Host Name.
4. Enter the IP address in dotted decimal notation or as a host name.
5. Enter the server port number, from 1 to 65535.
The default port number is 25.
6. Check the box next to SMTP Requires Authentication to require
authentication.
7. Enter the SMTP server login name and password.
7. To enter additional addresses, press OK when Yes appears and repeat
step 6.
To continue to the next step, press the left/right arrow to select No and
press OK.
8. If the display asks if you want to send the email to your account, press
the left/right arrow to select Yes or No and press OK.
This prompt does not appear if you have activated the Auto Send
To Self option in the email account setup.
9. Enter an email subject and press OK.
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10. Press the left/right arrow until the file format you want appears and press
OK or Start.
The printer begins scanning and then sends the email.
11. If the printer asks if you want to log off your account, press the left/right
arrow to select Yes or No and press OK.
Registering speed email numbers
1. Enter your printer’s IP address as the URL in a browser and click Go to
access the web site of your printer.
2. Click Machine Settings and E-mail Setup.
3. Click Local Address Book and Add.
12. Press Stop/Clear to return to ready mode.
4. Select a location number and enter the user name and e-mail address
you want.
5. Click Apply.
CHANGING THE SETTINGS FOR EACH SCAN
JOB
Your printer provides you with the following setting options to allow you to
customize your scan jobs.
You can also click Import and obtain your address book from your
computer.
Configuring group email numbers
Enter your printer’s IP address as the URL in a browser and click Go to
access the web site of your printer.
•
•
•
•
•
Scan Size: Sets the image size.
Original Type: Sets the original document’s type.
Resolution: Sets the image resolution.
Scan Color: Sets the color mode.
Scan Format: Sets the file format in which the image is to be saved. If
you select TIFF or PDF, you can select to scan multiple pages.
Depending on the selected scan type, this option may not appear.
1. Click Machine Settings and E-mail Setup.
2. Click Group Address Book and Add.
3. Select a group number and enter the group name you want.
4. Select speed email numbers that will be included in the group.
5. Click Apply.
To customize the settings before starting a scan job:
1. Press Scan/Email.
2. Press Menu until Scan Feature appears on the bottom line of the
display and press OK.
Using Address Book entries
To retrieve an email address, use the following ways:
3. Press the left/right arrow until the scan type you want appears and press
OK.
4. Press the left/right arrow until the scan setting option you want appears
and press OK.
5. Press the left/right arrow until the desired status appears and press OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to ready mode.
Speed email numbers
When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address
you want.
•
For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
•
CHANGING THE DEFAULT SCAN SETTINGS
To avoid having to customize the scan settings for each job, you can set up
default scan settings for each scan type.
Group email numbers
To use a group email entry, you need to search for and select it from
memory.
1. Press Scan/Email.
2. Press Menu until Scan Setup appears on the bottom line of the display
and press OK.
3. Press OK when Change Default appears.
When you are prompted to enter a destination address while sending an
4. Press the left/right arrow until the scan type you want appears and press
OK.
5. Press the left/right arrow until the scan setting option you want appears
and press OK.
6. Press the left/right arrow until the desired status appears and press OK.
7. Repeat steps 5 and 6 to change other settings.
8. To change the default settings for other scan types, press Back and
Searching Address Book for an entry
There are two ways to search for an address in memory. You can either
scan from A to Z sequentially or search by entering the first letters of the
name associated with the address.
Searching sequentially through memory
1. If necessary, press Scan/Email.
2. Press Address Book until Search & Send appears on the bottom
line of the display and press OK.
repeat from step 4.
9. Press Stop/Clear to return to ready mode.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press OK when All appears.
SETTING UP ADDRESS BOOK
You can set up Address Book with the email addresses you use frequently
via Embedded Web Service and then easily and quickly enter email
addresses by entering the location numbers assigned to them in Address
Book.
5. Press the left/right arrow until the name and address you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
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Searching with a particular first letter
1. If necessary, press Scan/Email.
2. Press Address Book until Search & Send appears on the bottom
line of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press the left/right arrow until ID appears and press OK.
5. Enter the first few letters of the name you want and press OK.
6. Press the left/right arrow until the name you want appears and press
OK.
Printing Address Book
You can check your Address Book settings by printing a list.
1. Press Address Book until Print appears on the bottom line of the
display.
2. Press OK.
3. Press the left/right arrow until the option you want appears and press
OK.
4. Press OK when Yes appears to confirm printing.
The selected information prints out.
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basic printing
This chapter explains common printing tasks.
This chapter includes:
•
•
PRINTING A DOCUMENT
Your printer allows you to print from various Windows, or Macintosh
applications. The exact steps for printing a document may vary depending
on the application you use.
For details about printing, see Software section.
CANCELING A PRINT JOB
If the print job is waiting in a print queue or print spooler, such as the printer
group in Windows, delete the job as follows:
1. Click the Windows Start menu.
2. For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel → Hardware and Sound →
Printers.
3. Double-click the Dell 1235cn Color Laser MFP icon.
4. From the Document menu, select Cancel.
You can also access this window by simply double-clicking the printer
icon at the bottom right corner of the Windows desktop.
You can also cancel the current job by pressing Stop/Clear on the control
panel.
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faxing
This chapter gives you information about using your printer as a fax machine.
This chapter includes:
•
•
•
Adjusting the document settings
Before starting to fax, change the following settings according to your
original’s status to get the best quality.
It is recommended that you to use traditional analog phone services
(PSTN: public switched telephone network) when connecting
telephone lines to use Fax. If you use other Internet services (DSL,
ISDN, VoIP), you can improve the connection quality by using the
Micro-filter. The Micro-filter eliminates unnecessary noise signals and
improves connection quality or Internet quality. Since the DSL Micro-
filter is not provided with the printer, contact your Internet Service
provider for use on DSL Micro-filter.
Resolution
The default document settings produce good results when using typical
text-based originals. However, if you send originals that are of poor
quality, or contain photographs, you can adjust the resolution to produce
a higher quality Fax.
1. Press Fax
.
2. Press Menu, and then OK when Fax Feature appears on the bottom
line of the display.
3. Press OK when Resolution appears.
4. Press the left/right arrow until the option you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.
1 Line Port
Recommended resolution settings for different original document types
are described in the table below:
2 Micro filter
3 DSL modem / Telephone line
MODE
Standard
RECOMMENDED FOR:
Originals with normal sized characters.
SENDING A FAX
Fine
Originals containing small characters or thin
lines or originals printed using a dot-matrix
printer.
Setting the fax header
In some countries, you are required by law to indicate your fax number on
any fax you send. The printer ID, containing your telephone number and
name or company name, will be printed at the top of each page sent from
your printer.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
Superfine
Originals containing extremely fine detail. Super
Fine mode is enabled only if the printer with
which you are communicating also supports the
Super Fine resolution.
•
For memory transmission, Superfine
mode is not available. The resolution
setting is automatically changed to
Fine.
When your printer is set to Superfine
resolution and the fax machine with
which you are communicating does not
support Superfine resolution, the
printer transmits using the highest
resolution mode supported by the other
fax machine.
2. Press OK when Machine Setup appears.
3. Press OK when Machine ID appears.
4. Enter your name or the company name using the number keypad. You
can enter alphanumeric characters using the number keypad, and
include special symbols by pressing the 0 button. For details on how to
enter alphanumeric characters, see "Entering characters using the
•
5. Press OK to save the ID.
6. Press the left/right arrow until Machine Fax No. appears and press OK.
7. Enter your fax number using the number keypad and press OK.
8. Press Stop/Clear to return to ready mode.
Photo Fax
Originals containing shades of gray or
photographs.
The resolution setting is applied to the current fax job. To change the
default setting, see "Changing the default document settings" on
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Darkness
Confirming a transmission
When the last page of your original has been sent successfully, the printer
beeps and returns to ready mode.
You can select the default contrast mode to fax your originals lighter or
darker.
1. Press Fax.
When something goes wrong while sending your fax, an error message
appears on the display. For a list of error messages and their meanings,
again.
2. Press Menu, and then OK when Fax Feature appears on the bottom
line of the display.
3. Press OK when Darkness appears.
4. Press the left/right arrow until the option you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.
You can set your printer to print a confirmation report automatically each
time sending a fax is completed. For further details, see "Send Report" on
page 43.
The darkness setting is applied to the current fax job. To change
the default setting, see "Changing the default document
Automatic redialing
When the number you have dialed is busy or there is no answer when you
send a fax, the printer automatically redials the number every three minutes,
up to seven times according to the factory default settings.
Sending a fax automatically
1. Press Fax
.
When the display shows Retry Redial?, press OK to redial the number
without waiting. To cancel the automatic redialing, press Stop/Clear.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
To change the time interval between redials and the number of redial
For details about loading an original. See "Loading originals" on
3. Adjust the resolution and the darkness to suit your fax needs.
Redialing the last number
To redial the number you called last:
1. Press Redial/Pause.
2. When an original is loaded in the ADF, the printer automatically begins
to send.
4. Enter the receiving fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details
about storing and searching for a number, see "Setting up Address
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK. When you have finished,
select No at the Another Page? prompt.
5. Press Color Start or Black Start.
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
Sending a fax to multiple destinations
6. When you have finished, select No at the Another Page? prompt.
After the number is dialed, the printer begins sending the fax when the
receiving fax machine answers.
You can use the Multiple Send feature, which allows you to send a fax to
multiple locations. Originals are automatically stored in memory and sent to
a remote station. After transmission, the originals are automatically erased
from memory. You cannot send a color fax using this feature.
When you want to cancel a fax job, press Stop/Clear at any time while
sending.
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down
Sending a fax manually
on the scanner glass.
1. Press Fax
.
For details about loading an original. See "Loading originals" on
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
3. Adjust the document resolution and darkness to suit your fax needs.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press OK
5. Press the left/right arrow until Multi Send appears and press OK
6. Enter the number of the first receiving fax machine and press OK
.
3. Adjust the resolution and the darkness to suit your fax needs.
4. Press On Hook Dial. You hear a dial tone.
.
.
5. Enter the receiving fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details
about storing and searching for a number, see "Setting up Address
You can press speed dial numbers or select Group Dial Number using
7. Enter the second fax number and press OK.
6. Press Color Start or Black Start when you hear a high-pitched fax
The display asks you to enter another fax number to send the document.
signal from the remote fax machine.
8. To enter more fax numbers, press OK when Yes appears and repeat
steps 6 and 7. You can add up to 10 destinations.
When you want to cancel a fax job, press Stop/Clear at any time while
sending.
Once you entered a group dial number, you cannot enter another
group dial numbers anymore.
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9. When you have finished entering fax numbers, press the left/right arrow
to select No at the Another No.? prompt and press OK.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
3. Press the left/right arrow until Add Page appears and press OK.
4. Press the left/right arrow until the fax job you want appears and
press OK.
When you have finished, select No at the Another Page? prompt.
The printer scans the original into memory and shows the total
number of pages and the number of the added pages.
10. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
Canceling a delayed fax
1. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
When you have finished, select No at the Another Page? prompt.
The printer begins sending the fax to the numbers you entered in the
order in which you entered them.
2. Press the left/right arrow until Cancel Job appears and press OK.
3. Press the left/right arrow until the fax job you want appears and
press OK.
4. Press OK when Yes appears.
Sending a delayed fax
You can set your printer to send a fax at a later time when you will not be
present. You cannot send a color fax using this feature.
The selected fax is deleted from memory.
1. Press Fax
.
2. Load originals face up into the ADF, or place a single original face down
Sending a priority fax
on the scanner glass.
Using the Priority Fax feature, a high priority fax can be sent ahead of
reserved operations. The original is scanned into memory and immediately
transmitted when the current operation is finished. In addition, priority
transmission will interrupt a Multiple Send operation between stations (i.e.,
when the transmission to station A ends, before transmission to station B
begins) or between redial attempts.
For details about loading an original. See "Loading originals" on
3. Adjust the document resolution and darkness to suit your fax needs.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press OK.
1. Press Fax.
5. Press the left/right arrow until Delay Send appears and press OK
.
2. Load originals face up into the ADF, or place a single original face down
6. Enter the number of the receiving printer using the number keypad.
You can press speed dial numbers or select Group Dial Number using
7. Press OK to confirm the number. The display asks you to enter another
fax number to which to send the document.
8. To enter more fax numbers, press OK when Yes appears and repeat
on the scanner glass.
For details about loading an original. See "Loading originals" on
3. Adjust the document resolution and darkness to suit your fax needs.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press OK.
steps 6 and 7. You can add up to 10 destinations.
5. Press the left/right arrow until Priority Send appears and press OK.
Once you entered a group dial number, you cannot enter another
group dial numbers anymore.
6. Enter the number of the receiving printer.
You can use speed dial numbers, or group dial numbers.
7. Press OK to confirm the number.
9. When you have finished entering fax numbers, press the left/right arrow
to select No at the Another No.? prompt and press OK.
10. Enter the job name you want and press OK.
8. Enter the job name you want and press OK.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
For details on how to enter alphanumeric characters, see "Entering
11. Enter the time using the number keypad and press OK, or Black Start.
9. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
If you set a time earlier than the current time, the fax will be sent at
that time on the following day.
When you have finished, select No at the Another Page? prompt.
The printer shows the number being dialed and begins sending the fax.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
12. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer returns to ready mode. The display reminds you that you are
in ready mode and that a delayed fax is set.
Adding pages to a delayed fax
You can add pages to the delayed transmissions previously reserved in
your printer’s memory.
1. Load the originals to be added and adjust document settings.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
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Receiving manually using an extension telephone
RECEIVING A FAX
This features works best when you are using an extension telephone
connected to the EXT socket on the back of your printer. You can receive a
fax from someone you are talking to on the extension telephone without
going to the fax machine.
Changing receiving modes
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
When you receive a call on the extension phone and hear fax tones, press
the keys *9* on the extension phone. The printer receives the fax.
and press OK
.
3. Press the left/right arrow until Receiving appears and press OK
4. Press OK when Receive Mode appears.
5. Press the left/right arrow until the fax reception mode you want appears.
.
Press the buttons slowly in sequence. If you still hear the fax tone from the
remote printer, try pressing *9* once again.
*9* is the remote receive code preset at the factory. The first and the last
asterisks are fixed, but you can change the middle number to whatever you
wish. For details about changing the code, see "Rcv Start Code" on
page 43.
•
In Fax mode, the printer answers an incoming fax call and
immediately goes into the fax reception mode.
•
In Tel mode, you can receive a fax by pressing On Hook Dial and
then Color Start or Black Start. You can also pick up the handset of
the extension phone and then press the remote receive code.
answers an incoming call, and the caller can leave a message on the
answering printer. If the fax machine senses a fax tone on the line,
the printer automatically switches to Fax mode to receive the fax.
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone
company service which enables an user to use a single telephone
line to answer several different telephone numbers. For further
details, see "Receiving faxes using DRPD mode" on page 41.
Receiving automatically in Ans/Fax mode
To use this mode, you must attach an answering printer to the EXT socket
on the back of your printer.
•
•
If the caller leaves a message, the answering printer stores the message as
it would normally. If your printer detects a fax tone on the line, it
automatically starts to receive the fax.
•
If you have set your printer to Ans/Fax mode and your answering
printer is switched off, or no answering printer is connected to EXT
socket, your printer automatically goes into Fax mode after a
predefined number of rings.
6. Press OK to save your selection.
7. Press Stop/Clear to return to ready mode.
•
•
If your answering printer has a user-selectable ring counter, set the
printer to answer incoming calls within 1 ring.
If you are in Tel mode (manual reception) when the answering
printer is connected to your printer, you must switch off the
answering printer, or the outgoing message from the answering
printer will interrupt your phone conversation.
•
•
To use the Ans/Fax mode, attach an answering printer to the EXT
socket on the back of your printer.
If you do not want other people to view your received documents,
you can use secure receiving mode. In this mode, all of the
received faxes are stored in memory. For further details,
Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user to
use a single telephone line to answer several different telephone numbers.
The particular number someone uses to call you is identified by different
ringing patterns, which consist of various combinations of long and short
ringing sounds. This feature is often used by answering services who
answer telephones for many different clients and need to know which
number someone is calling in on to properly answer the phone.
Receiving automatically in Fax mode
Your printer is preset to Fax mode at the factory. When you receive a fax,
the printer answers the call on a specified number of rings and automatically
receives the fax.
To change the number of rings, see "Ring to Answer" on page 43.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax
machine can learn the ring pattern you designate to be answered by the fax
machine. Unless you change it, this ringing pattern will continue to be
recognized and answered as a fax call, and all other ringing patterns will be
forwarded to the extension telephone or answering printer plugged into the
EXT socket. You can easily suspend or change DRPD at any time.
Receiving manually in Tel mode
You can receive a fax call by pressing On Hook Dial and then pressing
Black Start or Color Start when you hear a fax tone from the remote
printer.
The printer begins receiving a fax and returns to ready mode when the
reception is completed.
Before using the DRPD option, Distinctive Ring service must be installed on
your telephone line by the telephone company. To set up DRPD, you will
need another telephone line at your location, or someone available to dial
your fax number from outside.
To set up the DRPD mode:
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK
.
3. Press the left/right arrow until Receiving appears and press OK
.
4. Press the left/right arrow until DRPD Mode appears and press OK
.
Waiting Ring appears on the display.
5. Call your fax number from another telephone. It is not necessary to
place the call from a fax machine.
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6. When your printer begins to ring, do not answer the call. The printer
requires several rings to learn the pattern.
Forwarding faxes
You can forward your incoming and outgoing faxes to another fax machine
or email address.
When the printer completes learning, the display shows Completed
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.
Press OK when DRPD Mode appears and start over from step 4.
Forwarding sent faxes to another fax machine
You can set the printer to send copies of all outgoing faxes to a specified
destination, in addition to the fax numbers you entered.
7. Press Stop/Clear to return to ready mode.
•
•
DRPD must be set up again if you re-assign your fax number, or
connect the printer to another telephone line.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press OK when Fax appears.
5. Press the left/right arrow until Send Forward appears and press OK.
6. Press the left/right arrow to select On and press OK.
7. Enter the number of the fax machine to which faxes are to be sent
and press OK.
After DRPD has been set up, call your fax number again to verify
that the printer answers with a fax tone. Then have a call placed to
a different number assigned to that same line to be sure the call is
forwarded to the extension telephone or answering printer plugged
into the EXT socket.
Receiving in secure receiving mode
You may need to prevent your received faxes from being accessed by
unauthorized people. You can turn on secure receiving mode to restrict
printing of received faxes when the printer is unattended. In secure
receiving mode, all incoming faxes go into memory. When the mode is
deactivated, any stored faxes are printed.
8. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax
machine.
Forwarding sent faxes to email address
You can set the printer to send copies of all outgoing faxes to a specified
destination, in addition to the email address you entered.
Activating secure receiving mode
1. Press Fax.
2. Press Menu and then press OK when Fax Feature appears on the
bottom line of the display.
3. Press the left/right arrow until Secure Receive appears and press OK
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
.
3. Press the left/right arrow until Forward appears and press OK.
4. Press the left/right arrow until E-mail appears and press OK.
5. Press the left/right arrow until Send Forward appears and press OK.
6. Press the left/right arrow to select On and press OK.
7. Enter your email address and press OK.
8. Enter the email address to which faxes are to be sent and press OK.
9. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified email
address.
4. Press the left/right arrow until On appears and press OK
5. Enter a four-digit password you want to use and press OK
.
.
6. Re-enter the password to confirm it and press OK
.
7. Press Stop/Clear to return to ready mode.
When a fax is received in secure receiving mode, your printer stores it in
memory and shows Secure Receive to let you know that there is a fax
received.
Printing received faxes
1. Access the Secure Receive menu by following steps 1 through 3 in
Forwarding received faxes to another fax machine
You can set your printer to forward incoming faxes to another fax
number during a specified time period. When a fax arrives at your
printer, it is stored in memory. Then, the printer dials the fax number that
you have specified and sends the fax.
2. Press the left/right arrow until Print appears and press OK
.
3. Enter the four-digit password and press OK
.
The printer prints all of the faxes stored in memory.
1. Press Fax.
Deactivating secure receiving mode
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
1. Access the Secure Receive menu by following steps 1 through 3 in
3. Press the left/right arrow until Forward appears and press OK.
4. Press OK when Fax appears.
5. Press the left/right arrow until Rcv. Forward appears and press OK.
6. Press the left/right arrow until Forward appears and press OK.
To set the printer to print out a fax when fax forwarding has been
completed, select Forward&Print.
2. Press the left/right arrow until Off appears and press OK
.
3. Enter the four-digit password and press OK
.
The mode is deactivated and the printer prints all faxes stored in
memory.
4. Press Stop/Clear to return to ready mode.
7. Enter the number of the fax machine to which faxes are to be sent
and press OK.
8. Enter the starting time and press OK.
9. Enter the ending time and press OK.
10. Press Stop/Clear to return to ready mode.
Subsequent received faxes will be forwarded to the specified fax
machine.
Receiving faxes in memory
Since your printer is a multi-tasking device, it can receive faxes while you
are making copies or printing. If you receive a fax while you are copying or
printing, your printer stores incoming faxes in its memory. Then, as soon as
you finish copying or printing, the printer automatically prints the fax.
Also, your printer receives faxes and stores them in its memory when there
is no paper in the tray or no toner in the installed toner cartridge.
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Forwarding received faxes to email address
You can set your printer to forward incoming faxes to the email address
you entered.
OPTION
DESCRIPTION
Send Report
You can set your printer to print a confirmation
report showing whether a transmission was
successful, how many pages were sent, and
more. The available options are On, Off, and On-
Error, which prints only when a transmission is
not successful.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press the left/right arrow until E-mail appears and press OK.
5. Press the left/right arrow until Rcv. Forward appears and press OK.
6. Press the left/right arrow until Forward appears and press OK.
To set the printer to print out a fax when fax forwarding has been
completed, select Forward&Print.
7. Enter your email address and press OK.
8. Enter the email address to which faxes are to be sent and press OK.
9. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified email
address.
Image TCR
This function allows users to know what fax
messages have been sent by showing sent
messages in the transmission report.
The first page of the message is turned into an
image file than is printed on the transmission
report so the users can see what messages have
been sent.
However, you cannot use this function when
sending fax without saving the data in the
memory.
Dial Mode
This setting may not be available depending on
your country. If you cannot reach this option, your
printer does not support this feature.
FAX SETUP
You can set the dial mode for your printer to either
tone dialling or pulse dialling. If you have a public
telephone system or a private branch
exchange(PBX) system, you may need to select
Pulse. Contact your local telephone company if
you are not sure which dial mode to use.
If you select Pulse, some phone system features
might not be available. It can also take longer to
dial a fax or phone number.
Changing the fax setup options
Your printer provides you with various user-selectable options for setting up
the fax system. You can change the default settings for your preferences
and needs.
To change the fax setup options:
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow to select Sending or Receiving and press OK.
Receiving options
4. Press the left/right arrow until the menu item you want appears and
press OK.
OPTION
DESCRIPTION
Receive Mode
You can select the default fax receiving mode. For
5. Press the left/right arrow until the desired status appears or enter the
value for the option you have selected, and press OK.
6. If necessary, repeat steps 4 through 5.
7. Press Stop/Clear to return to ready mode.
Ring to Answer
You can specify the number of times the printer
rings before answering an incoming call.
Sending options
Stamp Rcv
Name
This option allows the printer to automatically print
the page number, and the date and time of
reception at the bottom of each page of a
received fax.
OPTION
DESCRIPTION
Redial Times
You can specify the number of redial attempts. If
you enter 0, the printer will not redial.
Rcv Start Code
Auto Reduction
This code allows you to initiate fax reception from
an extension phone plugged into the EXT socket
on the back of the printer. If you pick up the
extension phone and hear fax tones, enter the
code. It is preset to *9* at the factory.
Redial Term
Prefix Dial
Your printer can automatically redial a remote fax
machine if it was busy. You can set an interval
between attempts.
You can set a prefix of up to five digits. This
number dials before any automatic dial number is
started. It is useful for accessing a PABX
exchange.
When receiving a fax containing pages as long as
or longer than the paper loaded in the paper tray,
the printer can reduce the size of the original to fit
the size of the paper loaded in the printer. Turn on
this feature if you want to automatically reduce an
incoming page.
With this feature set to Off, the printer cannot
reduce the original to fit onto one page. The
original will be divided and printed in actual size
on two or more pages.
ECM Mode
This mode helps with poor line quality and makes
sure any faxes you send are sent smoothly to any
other ECM-equipped fax machine. Sending a fax
using ECM may take more time.
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Setting up Address Book
OPTION
DESCRIPTION
You can set up Address Book with the fax numbers you use most
frequently. Your printer provides you with the following features for setting
up Address Book:
Discard Size
When receiving a fax containing pages as long as
or longer than the paper in your printer, you can
set the printer to discard a specific length from the
end of the received fax. The printer will print the
received fax on one or more sheets of paper,
minus the data that would have been on the
specified discard segment.
When the received fax contains pages larger than
the paper in your printer, and Auto Reduction
has been turned on, the printer will reduce the fax
to fit on the existing paper, and nothing will be
discarded.
•
Speed/Group dial numbers
Before beginning to store fax numbers, ensure that your printer is in
Fax mode.
Speed dial numbers
You can store up to 240 frequently-used fax numbers in speed dial
numbers.
Registering a speed dial number
1. Press Fax.
Junk Fax Setup
This setting may not be available depending on
your country. Using this feature, the system will
not accept faxes sent from remote stations whose
numbers are stored in the memory as junk fax
numbers. This feature is useful for blocking any
unwanted faxes.
2. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
3. Press OK when Speed Dial appears.
4. Enter a speed dial number between 0 and 239 and press OK.
If an entry is already stored in the number you choose, the display
shows the name to allow you to change it. To start over with another
speed dial number, press Back.
When you turn on this feature, you can access the
following options to set junk fax numbers.
•
•
Add: Allows you to set up to 10 fax numbers.
5. Enter the name you want and press OK.
Delete: Allows you to delete the desired junk
fax number. If you select Delete All, Allows
you to delete all junk fax numbers.
For details on how to enter alphanumeric characters, see "Entering
6. Enter the fax number you want and press OK.
7. Press Stop/Clear to return to ready mode.
DRPD Mode
This mode enables a user to use a single
telephone line to answer several different
telephone numbers. In this menu, you can set the
printer to recognize which ring patterns to answer.
For details about this feature, see "Receiving
Editing speed dial numbers
1. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
2. Press OK when Speed Dial appears.
3. Enter the speed dial number you want to edit and press OK.
4. Change the name and press OK.
5. Change the fax number and press OK.
6. Press Stop/Clear to return to ready mode.
Changing the default document settings
The fax options, including resolution and darkness, can be set to the most
frequently used modes. When you send a fax, the default settings are used
if they are not changed by using the corresponding button and menu.
Using speed dial numbers
1. Press Fax.
When you are prompted to enter a destination number while sending a
fax, enter the speed dial number at which you stored the number you
want.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow until Change Default appears and press OK.
4. Press OK when Resolution appears.
5. Press the left/right arrow until the resolution you want appears and press
OK.
6. Press the left/right arrow until Darkness appears and press OK.
7. Press the left/right arrow until the darkness you want appears and press
OK.
8. Press Stop/Clear to return to ready mode.
•
For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad.
•
For a two- or three-digit speed dial number, press the first digit
button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing Address
Book. See "Searching Address Book for an entry" on page 45.
Group dial numbers
If you frequently send the same document to several destinations, you
can group these destinations and set them under a group dial number.
You can then use a group dial number to send a document to all of the
destinations within the group. You can set up to 200 (0 through 199)
group dial numbers using the destination’s existing speed dial numbers.
Printing sent fax report automatically
You can set the printer to print a report with detailed information about the
previous 50 communication operations, including time and dates.
1. Press Fax.
Registering a group dial number
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow until Auto Report appears and press OK.
4. Press the left/right arrow until On appears and press OK.
5. Press Stop/Clear to return to ready mode.
1. Press Fax.
2. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
3. Press the left/right arrow until Group Dial appears and press OK.
4. Enter a group dial number between 0 and 199 and press OK.
5. Enter the name you want and press OK.
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6. Enter a speed dial number and press OK.
7. Press OK when speed dial information appears correctly.
8. Press OK when Yes appears.
6. Press the left/right arrow until the name you want appears and press
OK.
Deleting a Address Book entry
You can delete entries in Address Book one by one.
1. Press Address Book until Delete appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until the number category you want
appears and press OK.
9. Repeat steps 5 and 6 to include other speed dial numbers into the
group.
10. When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.
11. Press Stop/Clear to return to ready mode.
Editing a group dial number
You can delete a specific entry from a group or add a new number to the
selected group.
1. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
2. Press the left/right arrow until Group Dial appears and press OK.
3. Enter the group dial number you want to edit and press OK.
4. Enter the name you want to edit and press OK.
3. Press the left/right arrow until the searching method you want
appears and press OK.
Select Search All to search for an entry by scanning through all
entries in Address Book.
Select Search ID to search for an entry by the first few letters of the
name.
4. Press the left/right arrow until the name you want appears and press
OK.
Or, enter the first letters and press OK. Press the left/right arrow until
the name you want appears and press OK.
5. Press OK.
6. Press OK when Yes appears to confirm the deletion.
7. Press Stop/Clear to return to ready mode.
5. Enter the speed dial number you want to add or delete and press
OK.
If you entered a new speed dial number, Add? appears.
If you enter a speed dial number stored in the group, Delete?
appears.
6. Press OK to add or delete the number.
7. Press OK when Yes appears to add or delete more numbers and
repeat steps 4 and 5.
8. When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.
Printing Address Book
1. You can check your Address Book settings by printing a list.
1. Press Address Book until Print appears on the bottom line of the
display.
2. Press OK. A list showing your speed button settings, and speed dial
9. Press Stop/Clear to return to ready mode.
and group dial entries prints out.
Using group dial numbers
To use a group dial entry, you need to search for and select it from
memory.
When you are prompted to enter a fax number while sending a fax,
press Address Book. See below.
Searching Address Book for an entry
There are two ways to search for a number in memory. You can either
scan from A to Z sequentially, or you can search by entering the first
letters of the name associated with the number.
Searching sequentially through the memory
1. If necessary, press Fax.
2. Press Address Book until Search & Dial appears on the bottom line
of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press OK when All appears.
5. Press the left/right arrow until the name and number you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
Searching with a particular first letter
1. If necessary, press Fax.
2. Press Address Book until Search & Dial appears on the bottom line
of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK
.
4. Press the left/right arrow until ID appears and press OK.
5. Enter the first few letters of the name you want and press OK.
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using USB memory device
This chapter explains how to use a USB memory device with your printer.
This chapter includes:
•
•
•
•
•
•
•
Insert a USB memory device into the USB connector on the front of your
printer.
ABOUT USB MEMORY
USB memory devices are available with a variety of memory capacities to
give you more room for storing documents, presentations, downloaded
music and videos, high resolution photographs, or whatever other files you
want to store or move.
You can do the following on your printer using a USB memory device:
•
•
•
Scan documents and save them on a USB memory device.
Print data stored on a USB memory device.
Back up Address Book/ Phone Book entries and the system settings
of your printer.
•
•
•
Restore backup files to the printer’s memory.
Format the USB memory device.
Check the available memory space.
PLUGGING IN A USB MEMORY DEVICE
•
•
Do not remove the USB memory device while the printer is in
operation, or writing to or reading from USB memory. The printer
warranty does not cover damage caused by user’s misuse.
If your USB memory device has certain features, such as security
settings and password settings, your printer may not automatically
detect it. For details about these features, see the documentation
that came with your device.
The USB connector on the front of your printer is designed for USB V1.1
and USB V2.0 memory devices. Your printer supports USB memory devices
with FAT16/FAT32 and sector size of 512 bytes.
Check your USB memory device’s file system from your dealer.
You must use only an authorized USB memory device with an A plug type
connector.
SCANNING TO A USB MEMORY DEVICE
You can scan a document and save the scanned image onto a USB
memory device. There are two ways of doing this: you can scan to the
device using the default settings, or you can customize your own scan
settings.
Use only a metal-shielded USB memory device.
Scanning
1. Insert a USB memory device into the USB connector on your printer.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
3. Press Scan/Email.
4. Press OK when Scan to USB appears on the bottom line of the display.
5. Press Color Start or Black Start when Ready to Scan to USB
appears.
Regardless of the button you press, the color mode is decided as
scan another page.
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6. Press OK when Yes appears to scan more pages. Load an original and
press Color Start or Black Start.
4. If you selected a file, skip to the next step.
If you selected a folder, press the left/right arrow until the file you want
appears.
Regardless of the button you press, the color mode is decided as
5. Press the left/right arrow to select the number of copies to be printed or
enter the number.
After scanning is complete, you can remove the USB memory device from
the printer.
6. Press OK, Color Start or Black Start to start printing the selected file.
There are two types of mode as following:
•
•
OK or Color Start: Color print
Black Start: Black and White print
Customizing Scan to USB
You can specify image size, file format, or color mode for each scanning to
USB job.
After printing the file, the display asks if you want to print another job.
7. Press OK when Yes appears to print another job, and repeat from step
2.
1. Press Scan/Email.
2. Press Menu until Scan Feature appears on the bottom line of the
display and press OK.
Otherwise, press the left/right arrow to select No and press OK.
8. Press Stop/Clear to return to ready mode.
3. Press OK when USB Feature appears.
4. Press the left/right arrow until the setting option you want appears and
BACKING UP DATA
press OK.
Data in the printer’s memory can be accidentally erased due to power failure
or storage failure. Backup helps you protect your Address Book entries
and the system settings by storing them as backup files on a USB memory
device.
You can set the following options:
•
•
•
•
Scan Size: Sets the image size.
Original Type: Sets the original document’s type.
Resolution: Sets the image resolution.
Scan Color: Sets the color mode. If you select Mono in this option,
you cannot select JPEG in Scan Format.
Backing up data
1. Insert the USB memory device into the USB connector on your printer.
2. Press Menu until System Setup appears on the bottom line of the
display and press OK.
3. Press OK when Machine Setup appears.
•
Scan Format: Sets the file format in which the image is to be saved.
When you select TIFF or PDF, you can select to scan multiple
pages. If you select JPEG in this option, you cannot select Mono in
Scan Color.
4. Press the left/right arrow until Export Setting appears and press OK.
5. Press the left/right arrow until the option you want appears.
5. Press the left/right arrow until the desired status appears and press OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to ready mode.
•
•
Address Book: Backs up all Address Book entries.
Setup Data: Backs up all system settings.
You can change the default scan settings. For details, see "Changing the
6. Press OK to begin backing up the data.
The data is backed up to the USB memory.
7. Press Stop/Clear to return to ready mode.
PRINTING FROM A USB MEMORY DEVICE
Restoring data
1. Insert the USB memory device on which the backup data is stored in to
You can directly print files stored on a USB memory device. You can print
TIFF, BMP, JPEG, and PRN files.
Direct Print option supported file types:
the USB connector.
•
PRN: Only files created by provided driver with your printer are
compatible.
2. Press Menu until System Setup appears on the bottom line of the
display and press OK.
3. Press OK when Machine Setup appears.
4. Press the left/right arrow until Import Setting appears and press OK.
5. Press the left/right arrow until the data type you want appears and press
OK.
•
PRN files can be created by selecting the Print to file check box when
you print a document. The document will be saved as a PRN file, rather
than printed on paper. Only PRN files created in this fashion can be
printed directly from USB memory. See Software section to learn how to
create a PRN file.
•
•
•
BMP: BMP Uncompressed
TIFF: TIFF 6.0 Baseline
JPEG: JPEG Baseline
6. Press the left/right arrow until the file containing the data you want to
restore appears and press OK.
7. Press OK when Yes appears to restore the backup file to the printer.
8. Press Stop/Clear to return to ready mode.
To print a document from a USB memory device:
1. Insert a USB memory device into the USB connector on your printer. If
one has already been inserted, press Direct USB
.
2. Press OK when USB Print appears.
Your printer automatically detects the device and reads data stored on it.
3. Press the left/right arrow until the folder or file you want appears and
press OK.
If you see D in the front of a folder name, there are one or more files or
folders in the selected folder.
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MANAGING USB MEMORY
PRINTING DIRECTLY FROM A DIGITAL CAMERA
You can delete image files stored on a USB memory device one by one or
all at once by reformatting the device.
This printer supports the PictBridge feature. You can print images directly
from any PictBridge-compatible device, such as a digital camera, camera
phone, and camcorder. You do not need to connect it to a computer.
After deleting files or reformatting a USB memory device, files cannot
be restored. Therefore, confirm that you no longer need the data
before deleting it.
1. Turn on the printer.
2. Connect your PictBridge-compatible device to the USB connector on the
front of the printer using the USB cable supplied with the device.
3. Send an order to print images from the PictBridge-compatible device.
Deleting an image file
1. Insert the USB memory device into the USB connector on your printer.
2. Press Direct USB.
3. Press the left/right arrow until File Manage appears and press OK.
4. Press OK when Delete appears.
•
Detailed information on how to print an image from a camera with
PictBridge feature, see to the manual provided with your camera.
Index print not support.
•
•
Date or file name printing is not supported.
5. Press the left/right arrow until the folder or file you want appears and
press OK.
If you see D in the front of a folder name, there are one or more
files or folders in the selected folder.
If you selected a file, the display shows the size of the file for about
2 seconds. Go to the next step.
If you selected a folder, press the left/right arrow until the file you want to
delete appears and press OK.
6. Press OK when Yes appears to confirm your selection.
7. Press Stop/Clear to return to ready mode.
Formatting a USB memory device
1. Insert the USB memory device into the USB connector on your printer.
2. Press Direct USB.
3. Press the left/right arrow until File Manage appears and press OK.
4. Press the left/right arrow until Format appears and press OK.
5. Press OK when Yes appears to confirm your selection.
6. Press Stop/Clear to return to ready mode.
Viewing the USB memory status
You can check the amount of memory space available for scanning and
saving documents.
1. Insert the USB memory device into the USB connector on your printer.
2. Press Direct USB.
3. Press the left/right arrow until Check Space appears and press OK.
The available memory space appears on the display.
4. Press Stop/Clear to return to the ready mode.
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maintenance
This chapter provides information for maintaining your printer and the toner cartridge.
This chapter includes:
•
•
•
•
•
•
•
•
•
•
Printing a report
PRINTING REPORTS
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Report appears and press OK.
3. Press the left/right arrow until the report or list you want to print appears
and press OK.
Your printer can provide various reports with useful information you will
need. The following reports are available:
Some reports may not appear in the display depending on options or
models. If so, it is not applicable to your printer.
To print all reports and lists, select All Report.
REPORT/LIST
Configuration
DESCRIPTION
4. Press OK when Yes appears to confirm printing.
The selected information prints out.
This list shows the status of the user-selectable
options. You may print this list to confirm your
changes after changing settings.
ADJUSTING THE COLOR CONTRAST
Supplies Info
Address Book
Send Report
This list shows the current status of consumables
in your printer.
Color menu allows you to adjust the color setting.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Maintenance appears.
3. Press the left/right arrow until Color appears and press OK.
4. Press OK when Custom Color appears.
5. Press the left/right arrow until the color menu you want appears on
display and press OK.
This list shows all of the fax numbers and email
addresses currently stored in the printer’s memory.
This report shows the fax number, the number of
pages, the elapsed time of the job, the
communication mode, and the communication
results for a particular fax job.
You can set up your printer to automatically print a
transmission confirmation report after each fax job.
Default optimizes color automatically. Manual Adjust allows you to
manually adjust the color contrast for each cartridge. Default setting is
recommended for getting best color quality.
If you have moved the printer, it is strongly recommended to operate
this menu manually.
Sent Report
This report shows information on the faxes and
emails you have recently sent.
You can set the printer to automatically print this
report for every 50 communications. See "Sending
6. Press Stop/Clear to return to ready mode.
Fax RCV Report
Schedule Jobs
This report shows information on the faxes you
have recently received.
This list shows the documents currently stored for
delayed faxes along with the starting time and type
of each operation.
Junk Fax Report
This list shows the fax numbers specified as junk
fax numbers. To add or delete numbers to or from
Network Info.
User Auth List
This list shows information on your printer’s
network connection and configuration.
This list shows authorized users who are allowed to
use the email function.
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CLEARING MEMORY
CLEANING YOUR PRINTER
You can selectively clear information stored in your printer’s memory.
To maintain print and scan quality, follow the cleaning procedures below
each time the toner cartridge is replaced or if print and scan quality
problems occur.
Before clearing the memory, ensure that all fax jobs have been
completed, or you will lose those jobs.
•
Cleaning the cabinet of the printer with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or distort the cabinet.
If your printer or its surrounding is contaminated with toner, it is
recommended that you to use cloth or tissue dampened with
water to clean it. If you use a vacuum cleaner, toner blown into the
air may be harmful.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Clear Setting appears and press OK.
3. Press the left/right arrow until the item you want to clear appears.
•
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your printer.
Cleaning the outside
OPTIONS
DESCRIPTION
Clean the cabinet of the printer with a soft lint-free cloth. You can dampen
the cloth slightly with water, but be careful not to let any water drip onto or
into the printer.
All Settings
Clears all of the data stored in memory and resets all
of your settings to the factory default.
Fax Setup
Restores all of the fax options to the factory default.
Cleaning the inside
During the printing process, paper, toner, and dust particles can accumulate
inside the printer. This buildup can cause print quality problems, such as
toner specks or smearing. Cleaning the inside of the printer clears or
reduces these problems.
Copy Setup
Restores all of the copy options to the factory
default.
Scan Setup
Restores all of the scan options to the factory
default.
1. Turn the printer off and unplug the power cord. Wait for the printer to
cool down.
System Setup
Network Setup
Address Book
Restores all of the system options to the factory
default.
2. Using the handle, completely open the front cover.
Restores all of the network options to the factory
default.
Clears all of the fax number and email address
entries stored in memory.
Sent Report
Clears all records of sent faxes and emails.
Clears all records of received faxes.
Fax RCV Report
4. Press OK when Yes appears.
5. Press OK again to confirm clearing.
6. Repeat steps 3 through 5 to clear another item.
7. Press Stop/Clear to return to ready mode.
3. Grasp the handles on the toner cartridge and pull to remove the four
cartridges from the printer.
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4. Pull the waste toner container out of the printer using its handle.
7. Holding the groove on the front of the imaging unit, push the imaging
unit in to the printer.
5. Pull the imaging unit out of the printer using the groove on the front of
the imaging unit.
8. Insert the waste toner container into position and then push it to ensure
that it is firmly seated in place.
•
Do not touch the green surface, the imaging unit with your hands
or any other material.
•
•
Be careful not to scratch the surface of the imaging unit
If you leave the front cover open for more than a few minutes, the
imaging unit can be exposed to light. This will cause damage to
the imaging unit. Close the front cover if the installation needs to
be halted for any reason.
9. Slide the four toner cartridges back into the printer.
6. With a dry lint-free cloth, wipe away any dust and spilled toner from the
toner cartridges area and their cavities.
10. Reinstall all the compartments into the printer, and close the front cover.
If the front cover is not completely closed, the printer will not operate.
•
•
If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Do not use hot water as it sets the toner onto the
fabric.
If your printer or its surrounding is contaminated with toner, it is
recommend that you use a cloth or tissue dampened with water to
clean it. If you use a vacuum cleaner, toner blown into the air
might be harmful to you.
11. Plug in the power cord and turn the printer on
After cleaning, let the printer to dry completely.
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7. Push the ADF sheet back into the printer smoothly.
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible copies. It is
recommended that you clean the scan unit at the start of each day and
during the day, as needed.
1. Slightly dampen a soft lint-free cloth or paper towel with water.
2. Open the scanner lid.
3. Wipe the surface of the scanner glass until it is clean and dry.
1 White sheet
2 ADF Sheet
8. Close the scanner lid.
3 Scanner glass
4 Scanner lid
4. Wipe the underside of the scanner lid and white sheet until it is clean
and dry.
5. Push the ADF sheet with any tool such as tweezers carefully.
6. Hold the edge of the ADF sheet, and wipe both sides of the ADF sheet
until it is clean and dry.
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3. Holding both handles on the toner cartridge, thoroughly rock it from side
MAINTAINING THE CARTRIDGE
Toner cartridge storage
to side to evenly distribute the toner.
To get the most from the toner cartridge, keep the following guidelines in
mind:
•
•
•
Do not remove the toner cartridge from its package until it is ready for
use.
Do not refill the toner cartridge. The printer warranty does not cover
damage caused by using a refilled cartridge.
Store toner cartridges in the same environment as your printer.
Expected cartridge life
The life of the toner cartridge yield depends on the amount of toner that print
jobs require. The actual number may also be different depending on the
print density of the pages you print on, and the number of pages may be
affected by operating environment, printing interval, media type, and media
size. If you print a lot of graphics, you may need to change the cartridge
more often.
If toner gets on your clothing, wipe it off with a dry
cloth and wash it in cold water. Do not use hot water as it sets the
toner onto the fabric.
4. Slide the four toner cartridges back into the printer.
Redistributing toner
When a toner is low, faded or light areas may appear. It is possible that
colored images may be printed with incorrect colors due to flawed mixing of
toner colors when one of the colored toner cartridges is low on toner. You
can temporarily improve print quality by redistributing the toner.
•
The toner-related message saying that the toner is low may appear on
the display.
1. Using the handle, completely open the front cover.
5. Close the front cover. Ensure that the cover is securely latched.
If the front cover is not completely closed, the printer will not
operate.
2. Grasp the handles on the toner cartridge and pull to remove the four
REPLACING THE TONER CARTRIDGE
The printer uses four colors and has a different toner cartridge for each one:
yellow (Y), magenta (M), cyan (C), and black (K).
cartridges from the printer.
•
The status LED and the toner-related message on the display indicates
which toner cartridge should be replaced.
•
Incoming faxes are saved in memory.
Also, the Dell Toner Management System™ program window appears on
the computer indicating you to replace the cartridge.
At this stage, the toner cartridge needs to be replaced. Check the type of
toner cartridge for your printer. (See "Ordering supplies" on page 71.)
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.
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3. Grasp the handles on the toner cartridge and pull to remove the
7. Ensure that the color of the toner cartridge matches the color slot and
then grasp the handles on the toner cartridge. Insert the cartridge until it
clicks into place.
cartridge from the printer.
8. Close the front cover. Ensure the cover is securely latched, and then
turn the printer on.
If the front cover is not completely closed, the printer will not
operate.
4. Take a new toner cartridge out of its package.
•
Do not use sharp objects, such as a knife or scissors, to open
the toner cartridge package. You could damage the surface of
the toner cartridge.
5. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.
6. Place the toner cartridge on a flat surface, as shown, and remove the
protecting cover.
If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Do not use hot water as it sets the toner onto the
fabric.
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5. Pull the imaging unit out of the printer using the groove on the front of
REPLACING THE IMAGING UNIT
the imaging unit.
When the life span of the imaging unit has expired, the Dell Toner
Management System™ program window appears on the computer,
indicating the imaging unit needs to be replaced. If the imaging unit is not
replaced, your printer fails to print.
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.
6. Take a new imaging unit out of its package. Remove the protective
devices on both sides of the imaging unit and the paper protecting the
surface of the imaging unit.
3. Grasp the handles on the toner cartridge and pull to remove the four
cartridges from the printer.
•
Do not use sharp objects, such as a knife or scissors, to open the
imaging unit package. You could damage the surface of the
imaging unit.
•
•
Be careful not to scratch the surface of the imaging unit.
To prevent damage, do not expose the imaging unit to light for
more than a few minutes. Cover it with a piece of paper to protect
it if necessary.
7. Holding the groove on the front of the imaging unit, push imaging unit
4. Pull the waste toner container out of the printer using its handle.
into the printer.
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8. Insert the waste toner container into position and then push it to ensure
REPLACING THE WASTE TONER CONTAINER
that it is firmly seated in place.
When the life span of the waste toner container has expired, the Dell Toner
Management System™ program window appears on the computer,
indicating the waste toner container needs to be replaced. If the waste toner
container is not replaced, your printer fails to print.
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.
9. Slide the four toner cartridges back into the printer.
3. Pull the waste toner container out of the printer using its handle.
10. Close the front cover firmly.
If the front cover is not completely closed, the printer will not operate.
Please ensure all toner cartridges are installed properly. If any toner
cartridge is installed improperly, the front cover does not close.
Ensure that you lay the waste toner container on a flat surface so that
the toner does not spill.
11. Turn the printer on.
It may takes few minutes for your printer to get ready.
4. Remove the container’s cap from the container as shown below, and
use it to close the waste toner container opening.
Do not tilt or turn over the container.
5. Take a new waste toner container out of its package.
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6. Insert the new container into position and then push it to ensure that it is
•
•
ADF Scan: Displays the number of pages scanned using the ADF.
Platen Scan: Displays the number of pages scanned using the
firmly seated in place.
scanner glass.
•
Imaging Unit, Transfer Belt, Fuser, TransferRoller, Tray1
Roller: displays the number of pages printed each item.
5. If you selected to print a supply information page, press OK to confirm.
6. Press Stop/Clear to return to ready mode.
MANAGING YOUR PRINTER FROM THE
WEBSITE
If you have connected your printer to a network and set up TCP/IP network
parameters correctly, you can manage the printer via Dell’s Embedded
Web Service, an embedded web server. Use Embedded Web Service to:
•
•
•
•
View the printer’s device information and check its current status.
Change TCP/IP parameters and set up other network parameters.
Change the printer properties.
Set the printer to send email notifications to let you know the printer’s
status.
7. Close the front cover firmly.
If the front cover is not completely closed, the printer will not operate.
•
Get support for using the printer.
8. Turn the printer on.
To access Embedded Web Service:
1. Start a web browser, such as Internet Explorer, from Windows.
MAINTENANCE PARTS
To avoid print quality and paper feed problems resulting from worn parts,
and to maintain your printer in top working condition, the following items will
need to be replaced after the specified number of pages, or when the life
span of each item has expired.
2. Enter the printer’s IP address (http://xxx.xxx.xxx.xxx) in the address field
and press the Enter key or click Go.
Your printer’s embedded website opens.
CHECKING THE PRINTER’S SERIAL NUMBER
ITEMS
YIELD (AVERAGE)
When you call for service or register as a user on the Dell website, the
printer’s serial number may be required.
You can identify the serial number by taking the following steps:
Fuser unit
Approx. 100,000 black pages or
25,000 color pages
Transfer roller
Approx. 100,000 pages
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Maintenance appears and press OK.
3. Press the left/right arrow until Serial Number appears and press OK.
4. Your printer's serial number appears.
Transfer unit (ITB)
Pick-up roller
Approx. 100,000 black pages or
25,000 color pages
Approx. 50,000 pages
5. Press Stop/Clear to return to ready mode.
It is highly recommended that this maintenance be performed by an
authorized service provider, dealer, or the retailer where you purchased the
printer. The warranty does not cover the replacement of the maintenance
parts after their lifespan.
The battery inside the printer is a service component. Do not change
it by yourself.
There is a risk of explosion if battery is replaced by an incorrect type.
Dispose used batteries according to the instructions.
Checking replaceables
If you experience frequent paper jams or printing problems, check the
number of pages the printer has printed or scanned. Replace the
corresponding parts, if necessary.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Maintenance appears and press OK.
3. Press the left/right arrow until Supplies Life appears and press OK.
4. Press the left/right arrow until the item you want appears and press OK.
•
•
Supplies Info: Prints the supply information page.
Total: Displays the total number of pages printed.
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troubleshooting
This chapter gives helpful information about what to do if you encounter an error.
This chapter includes:
•
•
•
•
•
3. Pull the jammed paper gently out of the ADF.
TIPS FOR AVOIDING PAPER JAMS
By selecting the correct media types, most paper jams can be avoided.
When a paper jam occurs, follow the steps outlined on page 58.
•
are positioned correctly.
•
Do not overload the tray. Ensure that the paper level is below the paper
capacity mark on the inside of the tray.
•
•
•
•
•
Do not remove paper from the tray while your printer is printing.
Flex, fan, and straighten paper before loading.
Do not use creased, damp, or highly curled paper.
Do not mix paper types in a tray.
Use only recommended print media. (See "Setting the paper size and
Ensure that the recommended side of the print media is facing up in the
tray and manual feeder.
This illustration may differ from your printer depending on its
model.
CLEARING DOCUMENT JAMS
When an original jams while passing through the ADF, [Document Jam]
appears on the display.
4. Close the ADF cover. Then load the removed page(s), if any, back into
the ADF.
1. Remove any remaining pages from the ADF.
2. Open the ADF cover.
To prevent document jams, use the scanner glass for thick, thin, or
mixed paper-type originals.
Exit misfeed
1. Remove any remaining pages from the ADF.
2. Seize the misfeed paper, and remove the paper from the document
output tray by carefully pulling it to the right using both hands.
1 ADF cover
3. Load the removed pages back into the ADF.
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Roller misfeed
1. Open the scanner lid.
2. Seize the misfeed paper, and remove the paper from the feed area by
In the tray 1
1. Open and close the front cover. The jammed paper is automatically
ejected from the printer.
If the paper does not exit, go to the next step.
carefully pulling it to the right using both hands.
2. Pull the tray 1 out of the printer.
3. Remove the jammed paper by gently pulling it straight out.
3. Close the scanner lid. Then load the removed pages back into the ADF.
CLEARING PAPER JAMS
When a paper jam occurs, the warning message appears on the display
screen. Refer to the table below to locate and clear the paper jam.
MESSAGE
Paper Jam 0
LOCATION OF JAM
GO TO
In the paper feed area
and inside the printer
Open/Close Door
If the paper does not move when you pull, or if you do not see the paper
in this area, check the paper exit area. See "In the paper exit area" on
Paper Jam 1
Check Inside
Inside the printer
4. Insert the tray 1 into the printer until it snaps into place. Printing
Paper Jam 2
Check Inside
automatically resumes.
the fuser area
In the fuser unit area
If paper is jammed in the fuser unit area, perform the following steps to
release the jammed paper.
Some messages may not appear in the display depending on options
or models.
1. Open the scan unit.
To avoid tearing the paper, pull the jammed paper out gently and
slowly. Follow the instructions in the following sections to clear the
jam.
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2. Open the inner cover.
In the paper exit area
1. Open and close the front cover. The jammed paper is automatically
ejected from the printer.
2. Gently pull the paper out of the output tray.
3. Carefully take the jammed paper out of the printer.
If you do not see the jammed paper or if there is any resistance when
you pull, stop and go to the next step.
3. Open the rear cover.
4. If you see the jammed paper, pull it straight up. Skip to step 8.
Do not touch the fuser inside the inner cover. It is hot and could
cause burns! The fuser's operating temperature is 180
Take care when removing paper from the printer.
°C (356°F).
If you still do not see the paper, go to the next step.
4. Close the inner cover.
5. Pull up the fuser lever.
5. Lower down the scan unit gently and slowly until it is completely closed.
Ensure that it is securely latched.
Be careful not to pinch your fingers!
1 fuser lever
If the scan unit is not completely closed, the printer will not
operate.
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6. Open the scan unit.
9. Pull down the fuser lever.
7. Carefully take the jammed paper out of the printer.
10. Close the rear cover. Printing automatically resumes.
8. Lower down the scan unit gently and slowly until it is completely closed.
Ensure that it is securely latched.
Be careful not to pinch your fingers!
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UNDERSTANDING DISPLAY MESSAGES
SUGGESTED
SOLUTIONS
MESSAGE
Group Not
MEANING
Messages appear on the control panel display to indicate the printer’s status
or errors. Refer to the tables below to understand the messages’ meaning
and correct the problem if necessary. Messages and their meanings are
listed in alphabetical order.
You have tried to
Use a speed dial number
select a group location or dial a number
Available
number where only a
single location
number can be used,
such as when adding
locations for a Multiple
Send operation.
manually using the
number keypad.
•
•
•
If the message is not in the table, cycle the power and try the job
again. If the problem persists, call for service.
When you call for service, it is very convenient to provide the
service representative with the contents of display message.
xxx indicates the media type.
Install
Imaging Unit
The imaging unit is
not installed.
Install the imaging unit.
SUGGESTED
SOLUTIONS
MESSAGE
MEANING
Install Toner
The toner cartridge is
not installed.
Install the toner
cartridge.
T
ADC Not
Confirm Error
A problem has
occurred in the ADC
in the printer.
Turn the power switch
off and on. If the problem
persists, call for service.
Invalid Toner
The toner cartridge
you have installed is
not for your printer.
Install the a Dell-genuine
toner cartridge designed
for your printer.
T
Cancel?
W Yes X
Your printer’s memory To cancel the fax job,
[Incompatible]
The printer has
received a fax from a
source which is
registered as a junk
fax.
The received fax data
will be deleted.
Reconfirm junk fax
setup. See "Receiving
has become full while press the OK button to
trying to store an
original into memory.
accept Yes.
If you want to send those
pages that have been
successfully stored,
press the OK button to
accept No. You should
send the remaining
pages later, when
IP Conflict
Line Busy
[Line Error]
The network IP
Check the IP address
address you have set
is being used by
someone else.
memory is available.
The receiving fax
machine did not
answer or the line is
already engaged.
Try again after a few
minutes.
[COMM. Error]
The printer has a
communication
problem.
Ask the sender to try
again.
Connection Error
Connection with the
SMTP server failed.
Check the server
settings and the network
cable.
Your printer cannot
connect with the
receiving fax machine so for the line to clear
or has lost contact
because of a problem
with the phone line.
Try again. If the problem
persists, wait an hour or
and try again.
Data Read Fail
Check USB Mem.
Time expired while
reading data.
Try again.
Or, turn the ECM mode
Data Write Fail
Check USB Mem.
Storing to the USB
memory failed.
Check the available USB
memory space.
Low Heat Error
Cycle Power
There is a problem in
the fuser unit.
Turn the power switch
off and on. If the problem
persists, call for service.
Deve Home Sensor
Error
There is a problem in
the fuser unit.
Turn the power switch
off and on. If the problem
persists, call for service.
LSU Motor Error
Cycle Power
A problem has
occurred in the LSU
(Laser Scanning Unit.) persists, call for service.
Turn the power switch
off and on. If the problem
[Document Jam]
Door Open
The loaded original
has jammed in the
ADF.
Clear the jam.
LSU Hsync Error
Cycle Power
A problem has
occurred in the LSU
(Laser Scanning Unit.) persists, call for service.
Turn the power switch
off and on. If the problem
The front cover or rear Close the cover until it
cover is not securely
latched.
locks into place.
Mail Exceeds
Server Support
The mail size is larger Divide your mail or
than the supported
reduce the resolution.
Enter Again
You entered an
unavailable item.
Enter the correct item
again.
size by SMTP server.
Main Motor
Locked
There is a problem in
the main motor.
Open and then close the
front cover.
File Format
Not Supported
The selected file
format is not
supported.
Use the correct file
format.
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SUGGESTED
SOLUTIONS
SUGGESTED
SOLUTIONS
MESSAGE
Memory Full
MEANING
MESSAGE
Paper Jam 0
MEANING
The memory is full.
Delete unnecessary fax
jobs and retransmit after
more memory becomes
available. Alternatively,
split the transmission
into more than one
operation.
Paper has jammed in
Clear the jam. See "In
tray.
Open/Close Door
Paper Jam 1
Check Inside
Paper has jammed in
the paper exit area.
Clear the jam. See "In
Network Error
[No Answer]
There is a problem
with the network.
Contact your network
administrator.
Paper Jam 2
Check Inside
Paper has jammed In
the fuser area or
around the toner
cartridge
Clear the jam. See "In
The receiving fax
machine has not
answered after
several redial
attempts.
Try again. Ensure that
the receiving printer is
operational.
Refilled Toner
The toner cartridge
you have installed is
not genuine or refilled. cartridge is installed,
The print quality may get
poor if the refilled toner
T
The arrow indicates
which color toner
cartridge.
since its characteristics
may significantly differ
from the genuine. It is
recommended to use
Dell-genuine color toner
cartridge.
NonDELL Toner
The toner cartridge
which the arrow
You can select either
Stop or Continue with
T
indicates is not a Dell- the left/right arrow.
genuine cartridge.
Press OK to toggle
the message to Stop
or Continue.
If you select Stop by
pressing OK on the
control panel, the printer
stops printing. If you
select Continue, the
printer keeps printing,
but the quality cannot be
guaranteed.
Replace Toner
This message
Replace the toner
appears between
Toner Empty and
Toner Low status.
W Stop X
T
If you do not select any,
the printer will work as
Stop is selected.
Replace
[xxx]
The life of the part
expires totally.
Replace the part with a
new one. Call for
service.
Replace the
corresponding toner
cartridge with a Dell-
Replace
[xxx] Soon
The life of the part
expires soon.
Replace/Install
Toner Waste Bin
The life span of the
waste toner tank has
Replace the waste toner
Not Assigned
The speed button or
speed dial number
you tried to use has
no number assigned
to it.
Enter the number
manually using the
number keypad or store
the number or address.
will stop printing until
replaced.
One Page is
Too Large
Single page data
exceeds the
Reduce the resolution
and try again.
Retry Redial?
The printer is waiting
for a specified time
interval to redial a
previously busy
station.
You can press OK to
immediately redial, or
Stop/Clear to cancel the
redial operation.
configured mail size.
Open Heat Error
Cycle Power
There is a problem in
the fuser unit.
Turn the power switch
off and on. If the problem
persists, call for service.
Scan Unit Open
Scanner locked
The scan unit is not
securely latched.
Close the scan unit until
it locks into place.
Operation
Not Assigned
You are in the Add
Page/Cancel Job
operation, but there
are no jobs stored.
Check the display to see
if there are any
scheduled jobs.
The scanner module
is locked
Turn the power switch
off and on. If the problem
persists, call for service.
Out-Bin Full
The output tray of the
printer is full of paper.
Remove paper.
Send Error
(AUTH)
There is a problem in
Configure the
SMTP authentication. authentication setting.
Over Heat Error
Cycle Power
There is a problem in
the fuser unit.
Turn the power switch
off and on. If the problem
persists, call for service.
Send Error
(DNS)
There is a problem in
DNS.
Configure the DNS
setting.
Send Error
(POP3)
There is a problem in
POP3.
Configure the POP3
setting.
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SUGGESTED
SOLUTIONS
SUGGESTED
SOLUTIONS
MESSAGE
Send Error
MEANING
MESSAGE
MEANING
There is a problem in
SMTP.
Change to the available
server.
Transfer Belt
Error
A problem has
occurred in the
transfer belt in the
printer.
Turn the power switch
off and on. If the problem
persists, call for service.
(SMTP)
Send Error
(Wrong Config)
There is a problem on Configure your network
the network interface
card.
interface card correctly.
Tray
There is no paper in
the tray.
Load paper in the tray.
Paper Empty
[Stop Pressed]
Stop/Clear has been
pressed during an
operation.
Try again.
Tray
Paper Mismatch
The paper size
Load the correct paper in
specified in the printer the tray.
properties does not
match the paper you
are loading.
Toner Empty
The toner cartridge
has run out. The
printer stops printing.
Press OK to toggle
the message to Stop
or Continue or Black
Only.
You can select the
option among Stop,
Continue or Black Only
with the left/right arrow.
If you select Stop by
pressing OK on the
control panel, the printer
stops printing. If you
select Continue, the
printer keeps printing,
but the quality cannot be
guaranteed.
T
W Stop X
If the black
toner cartridge
is empty,
Black Only
messagedoes
not appear.
If you select Black Only,
the printer prints the data
in black. In this case, the
mono printing feature is
preset in the printer
properties.
When you copy, the
Black Start button will
be activated only with
this condition.
If you do not select any,
the printer will work as
Stop is selected.
Replace the toner
Toner Exhausted
The lifespan of the
toner cartridge which
the arrow indicates is
reached.
This message appears
when the toner is
completely empty, and
your printer stops
T
printing. Replace the
corresponding toner
cartridge with a Dell-
Toner Low
The corresponding
toner cartridge is
almost empty.
Take out the toner
cartridge and thoroughly
shake it. By doing this,
you can temporarily
reestablish printing
operations.
T
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Printing problems
SOLVING OTHER PROBLEMS
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem is
resolved. If the problem persists, call for service
POSSIBLE
CAUSE
CONDITION
SUGGESTED SOLUTIONS
The printer does The printer is not
not print
Check the power cord
connections. Check the
power switch and the power
source.
Paper feeding
receiving power.
CONDITION
SUGGESTED SOLUTIONS
The printer is not
selected as the
default printer.
Select Dell 1235cn Color
Laser MFP as your default
printer in Windows.
Paper is jammed
during printing
Clear the paper jam. See "Tips for avoiding paper
Paper sticks
together
•
Ensure there is not too much paper in the tray.
The tray can hold up to 150 sheets of paper,
depending on the thickness of your paper.
Ensure that you are using the correct type of
paper. See "Setting the paper size and
Remove paper from the tray and flex or fan the
paper.
Humid conditions may cause some paper to
Check the printer for the following:
•
The front cover or rear cover is not closed. Close
the cover.
•
•
Paper is jammed. Clear the paper jam.
The toner cartridge is not installed. Install the
toner cartridge.
•
•
•
•
If a system error occurs, contact your service
representative.
stick together.
Multiple sheets of
paper do not feed
•
•
Different types of paper may be stacked in the
tray. Load paper of only one type, size, and
weight.
If multiple sheets have caused a paper jam,
clear the paper jam. See "Tips for avoiding
The connection
cable between the
computer and the
printer is not
Disconnect the printer cable
and reconnect it.
connected properly.
The connection
If possible, attach the cable
to another computer that is
working properly and print a
job. You can also try using a
different printer cable.
cable between the
computer and the
printer is defective.
Paper does not feed
into the printer
•
•
•
•
Remove any obstructions from inside the
printer.
Paper has not been loaded correctly. Remove
paper from the tray and reload it correctly.
There is too much paper in the tray. Remove
excess paper from the tray.
The paper is too thick. Use only paper that
meets the specifications required by the
printer. See "Selecting print media" on
If an original does not feed into the printer, the
ADF rubber pad may require to be replaced.
Contact a service representative.
The port setting is
incorrect.
Check the Windows printer
setting to ensure that the
print job is sent to the correct
port. If the computer has
more than one port, ensure
that the printer is attached to
the correct one.
The printer may be
configured
incorrectly.
Check the printer properties
to ensure that all of the print
settings are correct.
The paper keeps
jamming
•
•
There is too much paper in the tray. Remove
excess paper from the tray. If you are printing
The printer driver
may be incorrectly
installed.
Reinstall the printer software.
See Software section.
on special materials, use the manual feeder
.
An incorrect type of paper is being used. Use
only paper that meets the specifications
required by the printer. See "Selecting print
There may be debris inside the printer. Open
the front cover and remove the debris.
If an original does not feed into the printer, the
ADF rubber pad may require to be replaced.
Contact a service representative.
The printer is
malfunctioning.
Check the display message
on the control panel to see if
the printer is indicating a
system error.
•
The document size
is so big that the
hard disk space of
the computer is not
enough to access
the print job.
Get more hard disk space
and print the document
again.
Envelopes skew or
fail to feed correctly
Ensure the paper guides are against both sides of
the envelopes.
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POSSIBLE
CAUSE
POSSIBLE
CAUSE
CONDITION
The printer
selects print
materials from
the wrong paper
source
SUGGESTED SOLUTIONS
CONDITION
SUGGESTED SOLUTIONS
The paper source
selection in the
printer properties
may be incorrect.
For many software
The printer does Incompatibility
Printing the PDF file as an
image may solve this
problem. Turn on Print As
Image from the Acrobat
printing options.
applications, the paper
source selection is found
under the Thin Paper tab
within the printer properties.
Select the correct paper
source. See the printer driver
help screen.
between the PDF
file and the Acrobat
products.
not print PDF file
correctly. Some
parts of
graphics, text, or
illustrations are
missing
It will take longer to
print when you print a
PDF file as an image.
A print job is
extremely slow
The job may be very Reduce the complexity of the
The print quality The resolution of the Reduce the photo size. If you
complex.
page or try adjusting the print
quality settings.
photo is very low.
increase the photo size in the
software application, the
resolution will be reduced.
of photos is not
good. Images
are not clear
Half of the page
is blank
The page orientation Change the page orientation
setting may be
incorrect.
in your application. See the
printer driver help screen.
Before printing,
the printer emits
vapor near the
output tray
Using damp paper
can cause vapor
during printing.
This is not a problem. Just
keep printing.
The paper size and
the paper size
settings do not
match.
Ensure that the paper size in
the printer driver settings
matches the paper in the
tray.
Or, ensure that the paper
size in the printer driver
settings matches the paper
selection in the software
application settings you use.
Printing quality problems
If the inside of the printer is dirty or paper has been loaded improperly, you
may notice a reduction in print quality. See the table below to clear the
problem.
The printer
The printer cable is
loose or defective.
Disconnect the printer cable
and reconnect. Try a print job
that you have already printed
successfully. If possible,
attach the cable and the
printer to another computer
and try a print job that you
know works. Finally, try a
new printer cable.
CONDITION
SUGGESTED SOLUTIONS
prints, but the
text is wrong,
garbled, or
Light or faded print If a vertical white streak or faded area appears
on the page:
incomplete
•
The toner supply is low. You may be able
to temporarily extend the toner cartridge
life. See "Replacing the toner cartridge" on
quality, install a new toner cartridge.
The paper may not meet paper
specifications; for example, the paper is too
moist or too rough. See "Selecting print
If the entire page is light, the print
resolution setting is too low. Adjust the print
resolution. See the help screen of the
printer driver.
The wrong printer
Check the application’s
•
driver was selected. printer selection menu to
ensure that your printer is
selected.
The software
application is
malfunctioning.
Try printing a job from
another application.
•
•
A combination of faded or smeared defects
may indicate that the toner cartridge needs
cleaning.
The surface of the LSU part inside the
printer may be dirty. Clean the LSU,
contact a service representative.
The operating
system is
Exit Windows and reboot the
computer. Turn the printer off
and then back on again.
malfunctioning.
Pages print, but
are blank
The toner cartridge
Redistribute the toner, if
toner.
If necessary, replace the
toner cartridge.
Toner specks
•
The paper may not meet specifications; for
example, the paper is too moist or too
The paper path may need cleaning.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
The file may have
blank pages.
Check the file to ensure that
it does not contain blank
pages.
Some parts, such as Contact a service
the controller or the
board, may be
defective.
representative.
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CONDITION
Dropouts
SUGGESTED SOLUTIONS
CONDITION
SUGGESTED SOLUTIONS
If faded areas, generally rounded, occur
randomly on the page:
Vertical repetitive
defects
If marks repeatedly appear on the printed side
of the page at even intervals:
•
A single sheet of paper may be defective.
Try reprinting the job.
•
The toner cartridge may be damaged. If a
repetitive mark occurs on the page, print a
cleaning sheet several times to clean the
cartridge. After the printout, if you still have
the same problems, remove the toner
cartridge and install a new one.
Parts of the printer may have toner on
them. If the defects occur on the back of
the page, the problem will likely correct
itself after a few more pages.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
•
The moisture content of the paper is
uneven or the paper has moist spots on its
surface. Try a different brand of paper.
processes can cause some areas to reject
toner. Try a different kind or brand of
paper.
Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thick Paper. Refer to the
Software section for details.
•
•
•
The fusing assembly may be damaged.
Contact a service representative.
If these steps do not correct the problem,
contact a service representative.
Background scatter Background scatter results from bits of toner
randomly distributed on the printed page.
•
•
•
The paper may be too damp. Try printing
with a different batch of paper. Do not open
packages of paper until necessary so that
the paper does not absorb too much
moisture.
If background scatter occurs on an
envelope, change the printing layout to
avoid printing over areas that have
overlapping seams on the reverse side.
Printing on seams can cause problems.
If background scatter covers the entire
surface area of a printed page, adjust the
print resolution through your software
application or the printer properties.
White spots appear on the page:
White Spots
•
The paper is too rough and a lot of dirt from
the paper falls to the inner devices within
the printer, which means the transfer belt
may be dirty. Clean the inside of your
printer. Contact a service representative.
The paper path may need cleaning.
Contact a service representative.
A
•
Vertical lines
If black vertical streaks appear on the page:
•
The drum inside the toner cartridge has
probably been scratched. Remove the
toner cartridge and install a new one.
Misformed
characters
•
If characters are improperly formed and
producing hollow images, the paper stock
may be too slick. Try a different paper.
producing a wavy effect, the scanner unit
may need service. For service, contact a
service representative.
If white vertical streaks appear on the page:
•
The surface of the LSU part inside the
printer may be dirty. Clean the LSU,
contact a service representative.
•
Color or Black
background
If the amount of background shading becomes
unacceptable:
•
Change to a lighter weight paper.
(low humidity) or high humidity (higher than
80% RH) conditions can increase the
amount of background shading.
•
Page skew
•
•
Ensure that the paper is loaded properly.
Check the paper type and quality.
loaded correctly and the guides are not too
tight or too loose against the paper stack.
•
Remove the old toner cartridge and install
•
Toner smear
•
Clean the inside of the printer.
new one. See "Replacing the toner
•
•
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CONDITION
Curl or wave
SUGGESTED SOLUTIONS
CONDITION
SUGGESTED SOLUTIONS
•
•
Ensure that the paper is loaded properly.
Check the paper type and quality. Both high
temperature and humidity can cause paper
curl. See "Selecting print media" on
Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
Character Voids
Character voids are white areas within parts of
characters that should be solid black:
•
If you are using transparencies, try another
type of transparency. Because of the
composition of transparencies, some
character voids are normal.
You may be printing on the wrong surface
of the paper. Remove the paper and turn it
around.
The paper may not meet paper
specifications. See "Selecting print
•
•
A
Wrinkles or creases
•
•
Ensure that the paper is loaded properly.
Check the paper type and quality.
try rotating the paper 180° in the tray.
Horizontal stripes
If horizontally aligned black streaks or smears
appear:
•
•
The toner cartridge may be installed
improperly. Remove the cartridge and
reinsert it.
The toner cartridge may be defective.
Remove the toner cartridge and install a
new one. See "Replacing the toner
If the problem persists, the printer may
require repair. Contact a service
representative.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
•
Back of printouts
are dirty
•
Check for leaking toner. Clean the inside of
the printer. See "Cleaning the inside" on
Curl
If the printed paper is curled or paper does not
feed into the printer:
•
Turn over the stack of paper in the tray.
Also try rotating the paper 180° in the tray.
Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thin Paper. Refer to the
Software section for details.
•
Solid Color or
Black pages
•
•
The toner cartridge may not be installed
properly. Remove the cartridge and reinsert
it.
The toner cartridge may be defective and
need replacing. Remove the toner cartridge
and install a new one. See "Replacing the
An unknown image Your printer is probably being used at an
altitude of 1,000 m (3,281 ft) or above.
repetitivelyappears
on a next few
sheets or loose
toner, light print, or
contamination
occurs.
The high altitude may affect the print quality
such as loose toner or light imaging. You can
set this option through Printer Settings Utility
service representative.
Copying problems
Loose toner
•
•
•
Clean the inside of the printer.
new one. See "Replacing the toner
If the problem persists, the printer may
require repair. Contact a service
representative.
CONDITION
SUGGESTED SOLUTIONS
Copies are too light
or too dark
Use Darkness to darken or lighten the
background of the copies.
Smears, lines,
marks, or spots
appears on copies
•
If defects are on the original, press
Darkness to lighten the background of your
copies.
•
If no defects are on the original, clean the
Copy image is
skewed
•
•
Ensure that the original is face down on the
scanner glass or face up in the ADF.
Check that the copy paper is loaded
correctly.
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Scanning problems
CONDITION
SUGGESTED SOLUTIONS
CONDITION
SUGGESTED SOLUTIONS
Blank copies print
out
Ensure that the original is face down on the
scanner glass or face up in the ADF.
The scanner does
not work
•
•
Ensure that you place the original to be
scanned face down on the scanner glass, or
face up in the ADF.
There may not be enough available memory
to hold the document you want to scan. Try
the Prescan function to see if that works. Try
lowering the scan resolution rate.
Image rubs off the
copy easily
•
Replace the paper in the tray with paper
from a new package.
•
•
In high humidity areas, do not leave paper
in the printer for extended periods of time.
Frequent copy paper
jams occur
Fan the stack of paper, then turn it over in
the tray. Replace the paper in the tray with
a fresh supply. Check/adjust the paper
guides, if necessary.
•
•
Check that the USB cable is connected
properly.
Ensure that the USB cable is not defective.
Switch the cable with a known good cable. If
necessary, replace the cable.
Check that the scanner is configured
correctly. Check scan setting in the
SmarThru Configuration or the application
you want to use to make certain that the
scanner job is being sent to the correct port.
•
•
Ensure that the paper is the proper paper
weight. 75 g/m2 (20 lb bond) paper is
recommended.
Check for copy paper or pieces of copy
paper remaining in the printer after a paper
jam has been cleared.
•
Toner cartridge
produces fewer
copies than expected
before running out of
toner
•
Your originals may contain pictures, solids,
or heavy lines. For example, your originals
may be forms, newsletters, books, or other
documents that use more toner.
The printer may be turned on and off
frequently.
The unit scans very
slowly
•
Check if the printer is printing received data.
If so, scan the document after the received
data has been printed.
•
•
Graphics are scanned more slowly than text.
Communication speed slows in scan mode
because of the large amount of memory
required to analyze and reproduce the
scanned image. Set your computer to the
ECP printer mode through BIOS setting. It
will help to increase the speed. For details
about how to set BIOS, refer to your
computer user’s guide.
•
•
The scanner lid may be left open while
copies are being made.
Message appears on
your computer
screen:
•
There may be a copying or printing job in
progress. When that job is complete, try your
job again.
•
“Device can't be
set to the H/W
mode you want.”
“Port is being used
by another
•
•
•
•
The Selected port is currently being used.
Restart your computer and try again.
The printer cable may be improperly
connected or the power may be off.
The scanner driver is not installed or the
operating environment is not set up properly.
Ensure that the printer is properly connected
and the power is on, Then restart your
computer.
•
program.”
•
•
“Port is Disabled.
“Scanner is busy
receiving or
printing data.
When the current
job is completed,
try again.”
•
The USB cable may be improperly
connected or the power may be off.
•
•
“Invalid handle.”
“Scanning has
failed.”
Dell Scan Manager problems
CONDITION
SUGGESTED SOLUTIONS
I cannot use the Dell
Scan Manager
Check your operating system. Supporting
operating systems are Windows 2000/XP/
Vista.
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Fax problems
CONDITION
SUGGESTED SOLUTIONS
CONDITION
SUGGESTED SOLUTIONS
Blank areas appear
at the bottom of each
page or on other
pages, with a small
strip of text at the
top.
You may have chosen the wrong paper
settings in the user option setting. For details
about paper settings, see "Selecting print
The printer is not
working, there is no
display and the
buttons are not
working
•
•
Unplug the power cord and plug it in again.
Ensure that there is power to the electrical
outlet.
Common Windows problems
No dial tone sounds
•
•
Check that the phone line is connected
properly.
Check that the phone socket in the wall is
CONDITION
SUGGESTED SOLUTIONS
working by plugging in another phone.
“File in Use”
message appears
during installation
Exit all software applications. Remove all
software from the StartUp Group, then restart
Windows. Reinstall the printer driver.
The numbers stored
in memory do not
dial correctly
Ensure that the numbers are stored in memory
to page 45.
“General Protection
Fault”, “Exception
OE”, “Spool32”, or
“Illegal Operation”
messages appear
Close all other applications, reboot Windows
and try printing again.
The original does not
feed into the printer
•
Ensure that the paper is not wrinkled and
you are putting it in correctly. Check that the
original is the right size, not too thick or thin
Ensure that the ADF is firmly closed.
•
•
The ADF rubber pad may need to be
replaced. Contact a service representative.
“Fail To Print”, “A
printer timeout error
occurred.”messages
appear
These messages may appear during printing.
Just keep waiting until the printer finishes
printing. If the message appears in ready mode
or after printing has been completed, check the
connection and/or whether an error has
occurred.
Faxes are not
received
automatically
•
•
•
The receiving mode should be set to Fax.
Ensure that there is paper in the tray.
Check to see if the display shows any error
message. If it does, clear the problem.
Refer to the Microsoft Windows documentation that came with your
computer for further information on Windows error messages.
The printer does not
send
•
Ensure that the original is loaded in the ADF
or on the scanner glass.
•
•
Sending should show up on the display.
Check the fax machine you are sending to,
to see if it can receive your fax.
Common Macintosh problems
CONDITION
SUGGESTED SOLUTIONS
The incoming fax has
blank spaces or is of
poor-quality
•
The fax machine sending you the fax may
be faulty.
A noisy phone line can cause line errors.
Check your printer by making a copy.
The toner cartridge may be empty. Replace
the toner cartridge, referring to page 53.
The printer does not
print PDF file correctly.
Some parts of graphics,
text, or illustrations are
missing
Incompatibility between the PDF file and
the Acrobat products:
Printing the PDF file as an image may
solve this problem. Turn on Print As
Image from the Acrobat printing options.
•
•
•
Some of the words
on an incoming fax
are stretched
The fax machine sending you the fax had a
temporary document jam.
It will take longer to print when
you print a PDF file as an image.
The document has
printed, but the print job
has not disappeared
from the spooler in Mac
OS 10.3.2
Update your Mac OS to OS 10.3.3. or
higher.
There are lines on
the originals you
send
The printer dials a
number, but a
connection with the
other fax machine
fails
The other fax machine may be turned off, out
of paper, or cannot answer incoming calls.
Speak with the other printer operator and ask
her/him to sort out the problem.
Some letters are not
displayed normally
during the Cover page
printing
This problem is caused because Mac OS
cannot create the font during the Cover
page printing. English alphabet and
numbers are displayed normally at the
Cover page.
Faxes do not store in There may not be enough memory space to
store the fax. If the display shows the Memory
Full message, delete from memory any faxes
you no longer need and then try again to store
the fax.
memory
Refer to Mac OS User’s Guide that came with your computer for
further information on Mac OS error messages.
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ordering supplies
This chapter provides information on purchasing cartridges and accessories available for your printer.
This chapter includes:
•
•
HOW TO PURCHASE
The optional parts or features may differ by countries. Contact your
sales representatives whether the part you want is available in your
country.
To order Dell-authorized supplies or accessories, contact your local Dell
dealer or the retailer where you purchased your printer, or visit
www.dell.com and support.dell.com and select your country/region to
SUPPLIES
When the toner runs out, you can order the following type of toner cartridge
for your printer:
AVERAGE YIELDa
TYPE
PART NUMBER
Y924J (Black)
C815K (Cyan)
D593K (Magenta)
Standard yield
toner cartridge
•
•
Average continuous
black cartridge yield:
1,500 standard pages
(Black)
Average continuous
colored cartridge yield:
1,000 standard pages
(Yellow/Magenta/Cyan)
F479K (Yellow)
Approx. 24,000 imagesb
Imaging unit
C920K
F562K
Approx. 10,000 imagesb
(Full color 5% image)
Waste toner
container
a.Declared yield value in accordance with ISO/IEC 19798.
b.Image counts based on one color on each page. If you print documents in
full color (Cyan, Magenta, Yellow, Black), the life of this item will be reduced
by 25%.
When purchasing new print cartridges or other supplies, these must
be purchased in the same country where the printer was purchased.
Otherwise, print cartridges or other supplies will be incompatible with
your printer, as configurations of print cartridges and other supplies
vary, depending on the specific country.
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specifications
This chapter guides you about this printer’s specifications such as various features.
This chapter include:
•
•
•
•
•
GENERAL SPECIFICATIONS
ITEM
DESCRIPTION
128 MB (Non extendable)
The symbol * optional feature depending on printers.
Memory
External
dimension
(W x D x H)
415 x 373 x 342 mm
(16.3 x 14.7 x 13.5 inches)
ITEM
DESCRIPTION
Up to 15 sheets 75 g/m2 (20 lb bond)
ADF Capacity
Weight
15.4 Kg (33.95 lbs)
(Including
consumables)
•
•
Width: 5 to 8.5 inches (127 to 216 mm)
Length: 5.8 to 14 inches (148 to 356 mm)
ADF document
size
Package
weight
•
•
Paper: 2.0 Kg (4.41 lbs)
Plastic: 0.4 Kg (0.88 lbs)
Tray: 150 sheets for plain paper, 75 g/m2 (20 lb bond)
Paper input
capacity
Up to 20,000 imagesd (Monthly)
180 °C (356 °F)
Duty cycle
Face down: 80 sheets 75 g/m2 (20 lb bond)
Paper output
capacity
Fusing
temperature
Power rating
AC 110 - 127V or AC 220 - 240 V
See the Rating label on the printer for the correct voltage,
frequency (hertz) and type of current for your printer.
a.Sound Pressure Level, ISO 7779
b.Declared yield value in accordance with ISO/IEC 19798. The number of
pages may be affected by operating environment, printing interval, media
type, and media size.
c. May be affected by operating environment, optional, printing interval,
media type and media size.
•
•
•
Average operating mode: Less than 350 W
Ready mode: Less than 80 W
Power Save mode: Less than 15 W
Power
consumption
d.Image counts based on one color on each page. If you print documents in
full color (Black, Cyan, Magenta, Yellow), the life of this item will be
reduced by 25%.
•
•
•
Ready mode: Background noise level
Printing mode: Less than 48 dBA
Copying mode: Less than 52 dBA
Noise Levela
Boot-up time
Less than 35 seconds
Operating
environment
Temperature: 10 to 32 °C (59 to 89.6 °F)
Humidity: 20 to 80% RH
Display
16 characters x 2 lines
Toner
cartridge lifeb
Black
Average continuous black cartridge
yield: 1,500 standard pages
(Shipped with 1,000 pages Starter toner
cartridge.)
Color
Average continuous colored cartridge
yield: 1,000 standard pages
(Shipped with 700 pages Starter toner
cartridge.)
(Yellow/
Magenta/
Cyan)
Imaging unit
yieldc.d
Approx. 24,000 images
Waste toner
containerc,d
Approx. 10,000 images
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PRINTER SPECIFICATIONS
SCANNER SPECIFICATIONS
ITEM
DESCRIPTION
ITEM
DESCRIPTION
Color laser beam printing
Compatibility
TWAIN standard/WIA standard
Color CIS
Printing method
Printing speeda
Scanning method
•
•
Black & White: Up to 16 ppm (A4), 17 ppm (Letter)
Color: Up to 4 ppm (A4), 4 ppm (Letter)
Resolutiona
TWAIN
1,200 x 1,200 dpi
(Up to 4,800 x 4,800 dpi)
standard
Black &
White
First print out
time
•
•
From ready: Less than 14 seconds
From coldboot: Less than 45 seconds
WIA
standard
Up to 1,200 x 1,200 dpi
100, 200, 300 dpi
•
•
From ready: Less than 26 seconds
From coldboot: Less than 57 seconds
Color
Scan to
USB
Print resolution
Printer language
Max. 2,400 x 600 dpi class
GDI
Scan to
E-mail
100, 200, 300 dpi
Scan to
PC
75, 150, 200, 300, 600 dpi
OS compatibilityb
•
•
Windows: 2000/XP/2003/Vista
Macintosh: Mac OS X 10.3~10.5, Universal Mac
PDF, BMP, TIFF, JPEGb
Network Scan
File format
Interface
•
•
High speed USB 2.0
Ethernet 10/100 Base TX (embedded type)
Effective
Max. 289 mm (11.4 inches)
scanning length
a.It will be affected by operating system used, computing performance,
application software, connecting method, media type, media size and
job complexity.
b.Visit www.dell.com or support.dell.com to download the latest
Effective
scanning width
Max. 208 mm (8.2 inches)
24 bit
Color bit depth
Mono bit depth
1 bit for black & white mode
8 bit for gray scale
a.Due to the applications for scanning, the maximum resolution might
differ.
b.JPEG is not available when you select the mono mode in scan color.
COPIER SPECIFICATIONS
ITEM
DESCRIPTION
Copy
Speeda
•
•
Black & White: Up to 16 cpm (A4), 17 cpm (Letter)
Color: Up to 4 cpm (A4), 4 cpm (Letter)
Copy
resolution
Scan glass
up to 600 x 600 (text, text/photo,
magazine)
up to 1200 x 1200 (photo)
ADF
up to 600 x 600 (text, text/photo, photo,
magazine)
Zoom
range
•
•
Scanner glass: 25% to 400%
ADF: 25% to 100%
a.Copy speed is based on Single Document Multiple Copy.
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FACSIMILE SPECIFICATIONS
The fax feature may not be supported depending on printers.
ITEM
DESCRIPTION
Compatibility
Applicable line
ITU-T G3
Public Switched Telephone Network (PSTN) or
behind PABX
Data coding
MH/MR/MMR/JBIG/JPEG
33.6 Kbps
Modem speed
Up to 3 seconds/pagea
Transmission
speed
Maximum
356 mm (14 inches)
document length
Resolution
Mono Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super Fineb: 300 x 300 dpi
Color 200 x 200 dpi only
2MB
Memory
Halftone
Auto dialer
256 levels
Speed dialing (up to 240 numbers)
a.Standard resolution, MMR(JBIG), Maximum modem speed, Phase ”C”
by ITU-T No. 1 chart, Memory Tx, ECM.
b.Transmission resolution in Super fine is different depending on kinds of
receiver’s printer.
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glossary
DADF
The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well
as mentioned in this user's guide.
A Duplex Automatic Document Feeder (DADF) is a mechanism that will
automatically feed and flip over an original sheet of paper so that the
printer can scan on both sides of the paper.
ADF
Default
An Automatic Document Feeder (ADF) is a mechanism that will
automatically feed an original sheet of paper so that the printer can scan
some amount of the paper at once.
The value or setting that is in effect when taking a printer out of its box
state, reset, or initialized.
DHCP
AppleTalk
A Dynamic Host Configuration Protocol (DHCP) is a client-server
networking protocol. A DHCP server provides configuration parameters
specific to the DHCP client host requesting, generally, information
required by the client host to participate on an IP network. DHCP also
provides a mechanism for allocation of IP addresses to client hosts.
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Macintosh (1984)
and is now deprecated by Apple in favor of TCP/IP networking.
BIT Depth
A computer graphics term describing the number of bits used to
represent the color of a single pixel in a bitmapped image. Higher color
depth gives a broader range of distinct colors. As the number of bits
increases, the number of possible colors becomes impractically large for
a color map. 1-bit color is commonly called as monochrome or black and
white.
DIMM
Dual Inline Memory Module (DIMM), a small circuit board that holds
memory. DIMM stores all the data within the printer like printing data,
received fax data.
DNS
BMP
The Domain Name Server (DNS) is a system that stores information
associated with domain names in a distributed database on networks,
such as the Internet.
A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file
format on that platform.
Dot Matrix Printer
BOOTP
A dot matrix printer refers to a type of computer printer with a print head
that runs back and forth on the page and prints by impact, striking an
ink-soaked cloth ribbon against the paper, much like a typewriter.
Bootstrap Protocol. A network protocol used by a network client to
obtain its IP address automatically. This is usually done in the bootstrap
process of computers or operating systems running on them. The
BOOTP servers assign the IP address from a pool of addresses to each
client. BOOTP enables 'diskless workstation' computers to obtain an IP
address prior to loading any advanced operating system.
DPI
Dots Per Inch (DPI) is a measurement of resolution that is used for
scanning and printing. Generally, higher DPI results in a higher
resolution, more visible detail in the image, and a larger file size.
CCD
DRPD
Charge Coupled Device (CCD) is a hardware which enables the scan
job. CCD Locking mechanism is also used to hold the CCD module to
prevent any damage when you move the printer.
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone
company service which enables a user to use a single telephone line to
answer several different telephone numbers.
Collation
Duplex
Collation is a process of printing a multiple-copy job in sets. When
collation is selected, the device prints an entire set before printing
additional copies.
A mechanism that will automatically flip over a sheet of paper so that the
printer can print (or scan) on both sides of the paper. A printer equipped
with a Duplex can print double-sided of paper.
Control Panel
A control panel is a flat, typically vertical, area where control or
monitoring instruments are displayed. They are typically found in front of
the printer.
Duty Cycle
Duty cycle is the page quantity which does not affect printer
performance for a month. Generally the printer has the lifespan limitation
such as pages per year. The lifespan means the average capacity of
print-outs, usually within the warranty period. For example, if the duty
cycle is 48,000 pages per month assuming 20 working days, a printer
limits 2,400 pages a day.
Coverage
It is the printing term used for a toner usage measurement on printing.
For example, 5% coverage means that an A4 sided paper has about 5%
image or text on it. So, if the paper or original has complicated images or
lots of text on it, the coverage will be higher and at the same time, a
toner usage will be as much as the coverage.
ECM
Error Correction Mode (ECM) is an optional transmission mode built into
Class 1 fax machines or fax modems. It automatically detects and
corrects errors in the fax transmission process that are sometimes
caused by telephone line noise.
CSV
Comma Separated Values (CSV). A type of file format, CSV is used to
exchange data between disparate applications. The file format, as it is
used in Microsoft Excel, has become a pseudo standard throughout the
industry, even among non-Microsoft platforms.
Emulation
Emulation is a technique of one printer obtaining the same results as
another.
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An emulator duplicates the functions of one system with a different
system, so that the second system behaves like the first system.
Emulation focuses on exact reproduction of external behavior, which is
in contrast to simulation, which concerns an abstract model of the
system being simulated, often considering its internal state.
Intranet
A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of
an organization's information or operations with its employees.
Sometimes the term refers only to the most visible service, the internal
website.
Ethernet
Ethernet is a frame-based computer networking technology for local
area networks (LANs). It defines wiring and signaling for the physical
layer, and frame formats and protocols for the media access control
(MAC)/data link layer of the OSI model. Ethernet is mostly standardized
as IEEE 802.3. It has become the most widespread LAN technology in
use during the 1990s to the present.
IP address
An Internet Protocol (IP) address is a unique number that devices use in
order to identify and communicate with each other on a network utilizing
the Internet Protocol standard.
IPM
The Images Per Minute (IPM) is a way of measuring the speed of a
printer. An IPM rate indicates the number of single-sided sheets a printer
can complete within one minute.
EtherTalk
A suite of protocols developed by Apple Computer for computer
networking. It was included in the original Macintosh (1984) and is now
deprecated by Apple in favor of TCP/IP networking.
IPP
The Internet Printing Protocol (IPP) defines a standard protocol for
printing as well as managing print jobs, media size, resolution, and so
forth. IPP can be used locally or over the Internet to hundreds of
printers, and also supports access control, authentication, and
encryption, making it a much more capable and secure printing solution
than older ones.
FDI
Foreign Device Interface (FDI) is a card installed inside the printer to
allow a third party device such as a coin operated device or a card
reader. Those devices allow the pay-for-print service on your printer.
FTP
A File Transfer Protocol (FTP) is a commonly used protocol for
exchanging files over any network that supports the TCP/IP protocol
(such as the Internet or an intranet).
IPX/SPX
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet
Exchange. It is a networking protocol used by the Novell NetWare
operating systems. IPX and SPX both provide connection services
similar to TCP/IP, with the IPX protocol having similarities to IP, and
SPX having similarities to TCP. IPX/SPX was primarily designed for
local area networks (LANs), and is a very efficient protocol for this
purpose (typically its performance exceeds that of TCP/IP on a LAN).
Fuser Unit
The part of a laser printer that melts the toner onto the print media. It
consists of a hot roller and a back-up roller. After toner is transferred
onto the paper, the fuser unit applies heat and pressure to ensure that
the toner stays on the paper permanently, which is why paper is warm
when it comes out of a laser printer.
ISO
The International Organization for Standardization (ISO) is an
international standard-setting body composed of representatives from
national standards bodies. It produces world-wide industrial and
commercial standards.
Gateway
A connection between computer networks, or between a computer
network and a telephone line. It is very popular, as it is a computer or a
network that allows access to another computer or network.
ITU-T
Grayscale
The International Telecommunication Union is an international
organization established to standardize and regulate international radio
and telecommunications. Its main tasks include standardization,
allocation of the radio spectrum, and organizing interconnection
arrangements between different countries to allow international phone
calls. A -T out of ITU-T indicates telecommunication.
A shades of gray that represent light and dark portions of an image
when color images are converted to grayscale; colors are represented
by various shades of gray.
Halftone
An image type that simulates grayscale by varying the number of dots.
Highly colored areas consist of a large number of dots, while lighter
areas consist of a smaller number of dots.
ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile
transmissions.
HDD
JBIG
Hard Disk Drive (HDD), commonly referred to as a hard drive or hard
disk, is a non-volatile storage device which stores digitally-encoded data
on rapidly rotating platters with magnetic surfaces.
Joint Bi-level Image Experts Group (JBIG) is an image compression
standard with no loss of accuracy or quality, which was designed for
compression of binary images, particularly for faxes, but can also be
used on other images.
IEEE
The Institute of Electrical and Electronics Engineers (IEEE) is an
international non-profit, professional organization for the advancement
of technology related to electricity.
JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used
standard method of lossy compression for photographic images. It is the
format used for storing and transmitting photographs on the World Wide
Web.
IEEE 1284
The 1284 parallel port standard was developed by the Institute of
Electrical and Electronics Engineers (IEEE). The term "1284-B" refers to
a specific connector type on the end of the parallel cable that attaches to
the peripheral (for example, a printer).
LDAP
The Lightweight Directory Access Protocol (LDAP) is a networking
protocol for querying and modifying directory services running over TCP/
IP.
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LED
PABX
A Light-Emitting Diode (LED) is a semiconductor device that indicates
the status of a printer.
A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.
MAC address
PCL
Media Access Control (MAC) address is a unique identifier associated
with a network adapter. MAC address is a unique 48-bit identifier usually
written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c-
34-11-4e). This address is usually hard-coded into a Network Interface
Card (NIC) by its manufacturer, and used as an aid for routers trying to
locate printers on large networks.
Printer Command Language (PCL) is a Page Description Language
(PDL) developed by HP as a printer protocol and has become an
industry standard. Originally developed for early inkjet printers, PCL has
been released in varying levels for thermal, matrix printer, and page
printers.
PDF
MFP
Portable Document Format (PDF) is a proprietary file format developed
by Adobe Systems for representing two dimensional documents in a
device independent and resolution independent format.
Multi Function Peripheral (MFP) is an office printer that includes the
following functionality in one physical body, so as to have a printer, a
copier, a fax, a scanner and etc.
PostScript
MH
PostScript (PS) is a page description language and programming
language used primarily in the electronic and desktop publishing areas. -
that is run in an interpreter to generate an image.
Modified Huffman (MH) is a compression method for decreasing the
amount of data that needs to be transmitted between the fax machines
to transfer the image recommended by ITU-T T.4. MH is a codebook-
based run-length encoding scheme optimized to efficiently compress
white space. As most faxes consist mostly of white space, this
minimizes the transmission time of most faxes.
Printer Driver
A program used to send commands and transfer data from the computer
to the printer.
MMR
Print Media
Modified Modified READ (MMR) is a compression method
recommended by ITU-T T.6.
The media like paper, envelopes, labels, and transparencies which can
be used on a printer, a scanner, a fax or, a copier.
Modem
PPM
A device that modulates a carrier signal to encode digital information,
and also demodulates such a carrier signal to decode transmitted
information.
Pages Per Minute (PPM) is a method of measurement for determining
how fast a printer works, meaning the number of pages a printer can
produce in one minute.
MR
PRN file
Modified Read (MR) is a compression method recommended by ITU-T
T.4. MR encodes the first scanned line using MH. The next line is
compared to the first, the differences determined, and then the
differences are encoded and transmitted.
An interface for a device driver, this allows software to interact with the
device driver using standard input/output system calls, which simplifies
many tasks.
Protocol
NetWare
A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.
A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a computer, and the
network protocols were based on the archetypal Xerox XNS stack.
Today NetWare supports TCP/IP as well as IPX/SPX.
PS
See PostScript.
OPC
PSTN
Organic Photo Conductor (OPC) is a mechanism that makes a virtual
image for print using a laser beam emitted from a laser printer, and it is
usually green or gray colored and a cylinder shaped.
An exposing unit of a drum is slowly worn away by its usage of the
printer, and it should be replaced appropriately since it gets scratches
from grits of a paper.
The Public-Switched Telephone Network (PSTN) is the network of the
world's public circuit-switched telephone networks which, on industrial
premises, is usually routed through the switchboard.
Resolution
The sharpness of an image, measured in Dots Per Inch (DPI). The
higher the dpi, the greater the resolution.
Originals
SMB
The first example of something, such as a document, photograph or text,
etc, which is copied, reproduced or translated to produce others, but
which is not itself copied or derived from something else.
Server Message Block (SMB) is a network protocol mainly applied to
share files, printers, serial ports, and miscellaneous communications
between nodes on a network. It also provides an authenticated Inter-
process communication mechanism.
OSI
Open Systems Interconnection (OSI) is a model developed by the
International Organization for Standardization (ISO) for communications.
OSI offers a standard, modular approach to network design that divides
the required set of complex functions into manageable, self-contained,
functional layers. The layers are, from top to bottom, Application,
Presentation, Session, Transport, Network, Data Link and Physical.
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail
transmissions across the Internet. SMTP is a relatively simple, text-
based protocol, where one or more recipients of a message are
specified, and then the message text is transferred. It is a client-server
protocol, where the client transmits an email message to the server.
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Subnet Mask
The subnet mask is used in conjunction with the network address to
determine which part of the address is the network address and which
part is the host address.
TCP/IP
The Transmission Control Protocol (TCP) and the Internet Protocol (IP);
the set of communications protocols that implement the protocol stack
on which the Internet and most commercial networks run.
TCR
Transmission Confirmation Report (TCR) provides details of each
transmission such as job status, transmission result and number of
pages sent. This report can be set to print after each job or only after
failed transmissions.
TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped
image format. TIFF describes image data that typically come from
scanners. TIFF images make use of tags, keywords defining the
characteristics of the image that is included in the file. This flexible and
platform-independent format can be used for pictures that have been
made by various image processing applications.
Toner Cartridge
A kind of bottle within a printer like printer which contains toner. Toner is
a powder used in laser printers and photocopiers, which forms the text
and images on the printed paper. Toner can be melted by the heat of the
fuser, causing it to bind to the fibers in the paper.
TWAIN
An industry standard for scanners and software. By using a TWAIN-
compliant scanner with a TWAIN-compliant program, a scan can be
initiated from within the program.; an image capture API for Microsoft
Windows and Apple Macintosh operating systems.
UNC Path
Uniform Naming Convention (UNC) is a standard way to access network
shares in Window NT and other Microsoft products. The format of a
UNC path is: \\<servername>\<sharename>\<Additional directory>
URL
Uniform Resource Locator (URL) is the global address of documents
and resources on the Internet. The first part of the address indicates
what protocol to use, the second part specifies the IP address or the
domain name where the resource is located.
USB
Universal Serial Bus (USB) is a standard that was developed by the
USB Implementers Forum, Inc., to connect computers and peripherals.
Unlike the parallel port, USB is designed to concurrently connect a
single computer USB port to multiple peripherals.
Watermark
A watermark is a recognizable image or pattern in paper that appears
lighter when viewed by transmitted light. Watermarks were first
introduced in Bologna, Italy in 1282; they have been used by
papermakers to identify their product, and also on postage stamps,
currency, and other government documents to discourage
counterfeiting.
WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is
originally introduced in Windows Me and Windows XP. A scan can be
initiated from within these operating systems by using a WIA-compliant
scanner.
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index
A
E
M
Address Book
Erasing background, special copy 32
machine ID, set 38
group dial numbers 44
speed dial numbers 44
Maintenance
maintenance parts 57
toner cartridge 53
F
Address Book, use 35
fax header, set 38
Fax mode, receiving mode 41
fax number, set 38
faxing
ADF 11
memory, clear 50
ADF, load 23
adjustment
Multiple Send faxes 39
N
network
alarm sound 21
priority faxes 40
setting up 18
Ans/Fax mode, receiving mode 41
sending faxes 39
O
B
originals
forwarding faxes 42
background image, adjust 32
jam, clear 58
loading 23
G
C
Group dial numbers, set 44
P
characters, enter 21
paper
cleaning
I
inside 50
outside 50
ID card, special copy 31
paper jam, clear
ID copy 12
clock mode 20
control panel 12
copying
paper type
setting 29
J
jam
power save mode 21
2-up, 4-up 31
clone 32
tips for avoiding paper jams 58
print quality problems, solve 66
jam, clear
darkness 30, 31
ID card copy 31
original type 30
printing
reports 49
K
priority fax 40
key sound 21
problem, solve
copying 68
Network Scan 69
paper feeding 65, 66
scanning 69
D
L
LED
date and time, set 20
default mode, change 20
delayed fax 40
Windows 70
loading originals
display language, change 20
R
DRPD (Distinctive Ring Pattern Detection)
receiving a fax
Index | 79
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receiving modes 41
W
redialing
Windows problems 70
automatically 39
manually 39
replacing components
toner cartridge 53
reports, print 49
ringer 21
S
scanner glass
cleaning 52
loading documents 23
scanning
default setting, change 35
to email 34
USB flash memory 46
secure receiving mode 42
sending a fax
automatically 39
sounds, set 20
speaker sound 21
speaker volume 21
special copy features 31
speed dial numbers, set 44
supplies
checking life 57
expected toner cartridge life 53
T
Tel mode, receiving mode 41
tray
adjusting the width and length 27
U
USB flash memory
data backup 47
managing 48
printing 47
scanning 46
V
volume, adjust
ringer 21
speaker 21
80 | Index
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Information in this document is subject to change without notice.
© 2008 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Micro-
soft, Windows, and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United
States and/or other countries; UFST and MicroType are registered trademarks of Monotype Imaging Inc.; TrueType, Laser-
Writer and Macintosh are trademarks of Apple Computer, Inc.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and
names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
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Software section
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SOFTWARE SECTION
CONTENTS
Installing Printer Software ........................................................................................................ 4
Installing Software for Local Printing ................................................................................. 4
Installing Software for Network Printing ............................................................................. 7
Removing Printer Software ..................................................................................................... 10
Printing a Document .............................................................................................................. 11
Printing to a file (PRN) .......................................................................................................... 12
Printer Settings ..................................................................................................................... 12
Layout Tab .................................................................................................................. 13
Paper Tab .................................................................................................................... 13
Graphic Tab ................................................................................................................. 14
Other Options Tab ........................................................................................................ 15
About Tab ................................................................................................................... 15
Using a Favorite Setting ................................................................................................ 15
Using Help ................................................................................................................... 15
Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 16
Printing Posters ..................................................................................................................... 17
Printing Booklets .................................................................................................................. 17
Printing on Both Sides of Paper ............................................................................................... 18
Printing a Reduced or Enlarged Document ................................................................................ 18
Fitting Your Document to a Selected Paper Size ......................................................................... 18
1
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Using Watermarks ................................................................................................................. 19
Using an Existing Watermark ......................................................................................... 19
Creating a Watermark ................................................................................................... 19
Editing a Watermark ..................................................................................................... 19
Deleting a Watermark ................................................................................................... 19
Using Overlays ...................................................................................................................... 20
What is an Overlay? ...................................................................................................... 20
Creating a New Page Overlay ......................................................................................... 20
Using a Page Overlay .................................................................................................... 20
Deleting a Page Overlay ................................................................................................ 20
Setting Up a Host Computer ................................................................................................... 21
Setting Up a Client Computer .................................................................................................. 21
Smarthru Office .................................................................................................................... 22
Starting SmarThru Office ............................................................................................... 22
Quick Start Guide ......................................................................................................... 22
Using SmarThru Office .................................................................................................. 22
Scanning Process with TWAIN-enabled Software ........................................................................ 24
Scanning Using the WIA Driver ................................................................................................ 24
Windows XP ................................................................................................................. 24
Windows Vista ............................................................................................................. 24
Printer Status Monitor ............................................................................................................ 25
Printer Settings Utility ............................................................................................................ 25
Dell Toner Re-order application ............................................................................................... 26
Firmware Update Utility .......................................................................................................... 26
2
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Installing Software ................................................................................................................ 27
Uninstalling software ............................................................................................................. 27
Setting Up the Printer ............................................................................................................ 28
For a Network-connected ............................................................................................... 28
For a USB-connected .................................................................................................... 28
Printing ................................................................................................................................ 29
Printing a Document ..................................................................................................... 29
Changing Printer Settings .............................................................................................. 29
Printing Multiple Pages on One Sheet of Paper .................................................................. 30
Scanning .............................................................................................................................. 31
Scanning with USB ....................................................................................................... 31
3
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2
Insert the Drivers and Utilities CD into your computer's
optical drive.
1
Installing Printer
Software in Windows
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “X” with the
This chapter includes:
letter which represents your drive and click OK
.
If you use Windows Vista®, click Start
All programs
Accessories Run, and type X:\Setup.exe
→
→
→
.
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.
NOTE: The following procedure is based on Microsoft®
Windows® XP, for other operating systems, refer to the
corresponding Windows user's guide or online help.
3
Click Next.
Installing Printer Software
You can install the printer software for local printing or network
printing. To install the printer software on the computer,
perform the appropriate installation procedure depending on
the printer in use.
A printer driver is software that allows your computer to
communicate with your printer. The procedure to install drivers
may differ depending on the operating system you are using.
• If necessary, select a language from the drop-down list.
All applications should be closed on your computer before
beginning installation.
•
View User’s Guide: Allows you to view the User’s
Guide. If your computer does not have Adobe®
Acrobat®, click on this option and it will automatically
install Adobe® Acrobat® Reader for you.
Installing Software for Local Printing
A local printer is a printer directly attached to your computer
using the printer cable supplied with your printer, such as a USB
or parallel cable. If your printer is attached to a network, skip
this step and go to “Installing Software for Network Printing” on
4
Select Typical installation for a local printer. Click
Next
.
You can install the printer software using the typical or custom
method.
NOTE: If the “New Hardware Wizard” window appears during
the installation procedure, click
in the upper right corner of
the window to close the window, or click Cancel
.
Typical Installation
This is recommended for most users. All components necessary
for printer operations will be installed.
1
Ensure that the printer is connected to your computer and
powered on.
4
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If you use Windows Vista, click Start
→
All programs
→
Accessories Run, and type X:\Setup.exe
→
.
NOTE: If your printer is not already connected to the
computer, the following window will appear.
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.
3
Click Next.
• After connecting the printer, click Next
.
• If you do not want to connect the printer at this time, click
Next, and No on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• If necessary, select a language from the drop-down list.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
•
View User’s Guide: Allows you to view the User’s
Guide. If your computer does not have Adobe®
Acrobat®, click on this option and it will automatically
install Adobe® Acrobat® Reader for you.
5
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
4
Select Custom installation. Click Next.
page, select the checkbox and click Next
.
Otherwise, just click Next and skip to step 6.
6
7
If the test page prints out correctly, click Yes
.
If not, click No to reprint it.
Click Finish
.
NOTE: After setup is complete, if your printer driver does not
Custom Installation
You can choose individual components to install.
1
2
Ensure that the printer is connected to your computer and
powered on.
Insert the supplied Drivers and Utilities CD into your
computer’s optical drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “
X” with the
letter which represents your drive and click OK
.
5
Installing Printer Software in Windows
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5
Select your printer and click Next
.
6
Select the components to be installed and click Next.
NOTE: You can change the desired installation folder by
clicking [Browse].
NOTE: If your printer is not already connected to the
computer, the following window will appear.
7
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click Next
.
Otherwise, just click Next and skip to step 8.
8
9
If the test page prints out correctly, click Yes
.
If not, click No to reprint it.
Click Finish
.
• After connecting the printer, click Next
.
• If you do not want to connect the printer at this time, click
Next, and No on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
6
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4
Select Typical installation for a network printer. Click
Next
Installing Software for Network
Printing
.
When you connect your printer to a network, you must first
configure the TCP/IP settings for the printer. After you have
assigned and verified the TCP/IP settings, you are ready to
install the software on each computer on the network.
You can install the printer software using the typical or custom
method.
Typical Installation
This is recommended for most users. All components necessary
for printer operations will be installed.
1
Ensure that the printer is connected to your network and
powered on. For details about connecting to the network,
see the Getting started chapter.
5
The list of printers available on the network appears.
Select the printer you want to install from the list and then
click Next.
2
Insert the supplied Drivers and Utilities CD into your
computer’s optical drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “
letter which represents your drive and click OK
If you use Windows Vista, click Start All programs
Accessories Run, and type X:\Setup.exe
X” with the
.
→
→
→
.
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.
3
Click Next.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
To verify your printer’s IP address or the MAC address,
print a Network Configuration page.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.
NOTE: If you cannot find your machine in the network, turn off
the firewall and click Update
For Windows operating system, click Start
and start windows firewall, and set this option unactivated. For
other operating system, refer to its on-line guide.
• If necessary, select a language from the drop-down list.
.
•
View User’s Guide: Allows you to view the User’s
Guide. If your computer does not have Adobe®
Acrobat®, click on this option and it will automatically
install Adobe® Acrobat® Reader for you.
→
Control Panel
7
Installing Printer Software in Windows
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4
Select Custom installation. Click Next.
6
After the installation is finished, a window appears asking
you to print a test page appears. If you wish to do so,
select the corresponding checkbox(es) and click Finish
.
NOTE: After setup is complete, if your printer driver does not
Custom Installation
You can choose individual components to install and set a
specific IP address.
1
Ensure that the printer is connected to your network and
powered on. For details about connecting to the network,
see the Getting started chapter.
5
The list of printers available on the network appears.
Select the printer you want to install from the list and then
2
Insert the supplied Drivers and Utilities CD into your
computer’s optical drive.
click Next
.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “
letter which represents your drive and click OK
If you use Windows Vista, click Start All programs
Accessories Run, and type X:\Setup.exe
X” with the
.
→
→
→
.
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.
3
Click Next.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
To verify your printer’s IP address or the MAC address,
print a Network Configuration page.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.
• If necessary, select a language from the drop-down list.
•
View User’s Guide: Allows you to view the User’s
Guide. If your computer does not have Adobe®
Acrobat®, click on this option and it will automatically
install Adobe® Acrobat® Reader for you.
NOTE: If you cannot find your machine in network, please turn
off the firewall and click Update
For Windows operating system, click Start
and start windows firewall, and set this option unactivated. For
other operating system, refer to its on-line guide.
.
→
Control Panel
8
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TIP: If you want to set a specific IP address on a specific
network printer, click the Set IP Address button. The Set IP
Address window appears. Do as follows:
NOTE: After setup is complete, if your printer driver does not
Reinstalling Printer Software
You can reinstall the software if installation fails.
1
2
Start Windows.
From the Start menu select Programs or All Programs
→
Dell
Maintenance
Select Repair and click Next
→
Dell Printers
→
your printer driver name
→
.
3
4
.
a. Select a printer to be set with a specific IP address from the
list.
b. Configure an IP address, subnet mask, and gateway for the
printer manually and click Configure to set the specific IP
address for the network printer.
The list of printers available on the local or network
appears. Select the printer you want to install from the list
and then click Next
.
c. Click Next
.
6
Select the components to be installed. After selecting the
components, the following window appears. You can also
change the printer name, set the printer to be shared on
the network, set the printer as the default printer, and
change the port name of each printer. Click Next
.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.
You will see a component list so that you can reinstall any
item individually.
To install this software on a server, select the Setting up
this printer on a server checkbox.
7
After the installation is finished, a window appears asking
you to print a test page appears. If you wish to do so,
select the corresponding checkbox(es) and click Finish
.
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NOTE: If your printer is not already connected to the
computer, the following window will appear.
Removing Printer Software
1
2
Start Windows.
From the Start menu select Programs or All Programs
→
Dell
Maintenance
Select Remove and click Next
→
Dell Printers
→
your printer driver name
→
.
3
.
You will see a component list so that you can remove any
item individually.
4
5
Select the components you want to remove and then click
Next
When your computer asks you to confirm your selection,
click Yes
.
.
The selected driver and all of its components are removed
from your computer.
6
After the software is removed, click Finish.
• After connecting the printer, click Next
.
• If you do not want to connect the printer at this time, click
Next, and No on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The reinstallation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
5
Select the components you want to reinstall and click
Next
.
If you installed the printer software for local printing
and you select your printer driver name, the window
asking you to print a test page appears. Do as follows:
a. To print a test page, select the check box and click
Next
.
b. If the test page prints out correctly, click Yes
.
If it does not, click No to reprint it.
6
When the reinstallation is done, click Finish
.
10
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1
2
Open the document you want to print.
2
Basic Printing
this chapter explains the printing options and common printing
tasks in windows.
Select Print from the File menu. The Print window is
displayed. It may look slightly different depending on your
application.
The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.
This chapter includes:
Make sure that your
printer is selected.
3
4
Select your printer driver from the Name drop-down
list.
Printing a Document
To take advantage of the printer features provided by your
printer driver, click Properties or Preferences in the
application’s Print window. For details, see “Printer
NOTES
:
• Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in the Getting started
chaper.
If you see Setup Printer, or Options in your Print
,
window, click it instead. Then click Properties on the next
screen.
Click OK to close the printer properties window.
To start the print job, click OK or Print in the Print
window.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.
• When you select an option in printer properties, you may see
an exclamation mark
means you can select that certain option but it is not
recommended, and mark means you cannot select that
or
mark. An exclamation mark
option due to the printer’s setting or environment.
The following procedure describes the general steps required
for printing from various Windows applications. The exact steps
for printing a document may vary depending on the application
program you are using. See the User’s Guide of your software
application for the exact printing procedure.
11
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Printing to a file (PRN)
Printer Settings
You will sometimes need to save the print data as a file for your
purpose.
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.
To create a file:
1
Check the Print to file box in the Print window.
Your printer properties window may differ, depending on your
operating system. This Software User’s Guide shows the
Properties window for Windows XP.
Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
NOTES
:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes
permanent, make them in the Printers folder.
• The following procedure is for Windows XP. For other
Windows operating systems, see the corresponding Windows
User's Guide or online help.
1. Click the Windows Start button.
2
3
Click Print.
2. Select Printers and Faxes
.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Enter the folder name and assign a name of the file and
then click OK.
Printing Preferences
.
5. Change the settings on each tab, click OK.
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Layout Tab
Paper Tab
The Layout tab provides options to adjust how the document
appears on the printed page. The Layout Options includes
Use the following options to set the basic paper handling
specifications when you access the printer properties. See
“Printing a Document” on page 11 for more information on
accessing printer properties.
Multiple Pages per Side
,
Poster Printing, and Booklet
information on accessing printer properties.
Click the Paper tab to access various paper properties.
Paper Orientation
Paper Orientation allows you to select the direction in which
information is printed on a page.
Copies
Copies allows you to choose the number of copies to be printed.
You can select 1 to 999 copies.
•
•
Portrait prints across the width of the page, letter style.
Landscape prints across the length of the page, spreadsheet
Paper Options
style.
•
Rotate 180 Degrees allows you to rotate the page, 180
degrees.
Size
Size allows you to set the size of paper you loaded in the tray.
If the required size is not listed in the Size box, click Custom
.
When the Custom Paper Setting window appears, set the paper
size and click OK. The setting appears in the list so that you can
select it.
Source
Landscape
Portrait
Ensure that Source is set to the corresponding paper tray.
Use Manual Feeder when printing on special materials like
envelopes and transparencies.
Layout Options
Layout Options allows you to select advanced printing options.
You can choose Multiple Pages per Side and Poster Printing
Type
.
Set Type to correspond to the paper loaded in the tray from
which you want to print. This will let you get the best quality
printout. If not, print quality may not be acheived as you want.
•
For details, see “Printing Multiple Pages on One Sheet of Paper
•
•
For details, see “Printing Posters” on page 17
For details, see “Printing Booklets” on page 17
Thick Paper: 24 lb to 28 lb (90~105 g/m2) thick paper.
Thin Paper: 16 lb to 19 lb (60~70 g/m2) thin paper.
Double-sided Printing (Manual)
Double-sided Printing allows you to print on both sides of
paper.
Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert
25 % and Gilbert 100 %.
Plain Paper: Normal plain paper. Select this type if your printer is
•
For details, see “Printing on Both Sides of Paper” on page 18.
monochrome and printing on the 16 lb (60 g/m2) cotton paper.
Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.
13
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Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded
paper.
Archive Paper: If you need to keep print-out for a long period
time such as archives, select this option.
•
•
Color Adjust : You can adjust the appearance of images by
changing the settings in the Levels option.
Color Matching : You can adjust the appearance of images by
changing the settings in the Settings option.
Advanced Options
You can set advanced settings by clicking the Advanced
Options button.
Scaling Printing
Scaling Printing allows you to automatically or manually scale
your print job on a page. You can choose from None
,
Reduce/
Enlarge, and Fit to Page
.
•
•
•
Print All Text To Black: When the Print All Text To
Black option is checked, all text in your document prints solid
black, regardless of the color it appears on the screen.
Print All Text To Darken: When the Print All Text To
Darken option is checked, all text in your document is allowed
to print darker than on a normal document.
Grayscale Enhancement: Press the Smart Color tab. It
allows users to preserve the details of nature photos, and
improve contrast and readability among grayscale colors, when
printing color documents in grayscale.
•
•
For details, see “Printing a Reduced or Enlarged Document” on
For details, see “Fitting Your Document to a Selected Paper
Graphic Tab
Use the following Graphic options to adjust the print quality for
your specific printing needs. See “Printing a Document” on
page 11 for more information on accessing printer properties.
•
Fine Edge: Press the Smart Color tab. It allows users to
emphasize edges of texts and fine lines for improving
readability and align each color channel registration in color
printing mode.
Click the Graphic tab to display the properties shown below.
Quality
The Quality options you can select may vary depending
on your printer model. The higher the setting, the sharper the
clarity of printed characters and graphics. The higher setting also
may increase the time it takes to print a document.
Color Mode
You can choose color options. Setting to Color typically produces
the best possible print quality for color documents. If you want to
print a color document in grayscale, select Grayscale. If you
want to adjust the color options manually, select Manual and
click the Color Adjust or Color Matching button.
•
Copies Setting : In order to use this option, first you need to
set total number of copies from Paper tab. When you make
several copies, and if you want to print some copies in color and
some in grayscale, use this option and select the number of
copies in grayscale.
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Other Options Tab
About Tab
You can select output options for your document. See “Printing
a Document” on page 11 for more information about accessing
the printer properties.
Use the About tab to display the copyright notice and the
version number of the driver. If you have an Internet browser,
you can connect to the Internet by clicking on the web site icon.
See “Printing a Document” on page 11 for more information
about accessing printer properties.
Click the Other Options tab to access the following feature:
Using a Favorite Setting
The Favorites option, which is visible on each properties tab,
allows you to save the current properties settings for future
use.
To save a Favorites item:
1
2
Change the settings as needed on each tab.
Enter a name for the item in the Favorites input box.
Watermark
You can create a background text image to be printed on each
3
Click Save.
When you save Favorites, all current driver settings are
saved.
Overlay
Overlays are often used to take the place of preprinted forms and
To use a saved setting, select the item from the Favorites drop
down list. The printer is now set to print according to the
Favorites setting you selected.
Output Options
To delete a Favorites item, select it from the list and click
•
Print Subset: You can set the sequence in which the pages
Delete
.
print. Select the print order from the drop-down list.
You can also restore the printer driver’s default settings by
selecting Printer Default from the list.
-
-
-
-
Normal (1,2,3): Your printer prints all pages from the first
page to the last page.
Reverse All Pages (3,2,1): Your printer prints all pages
from the last page to the first page.
Print Odd Pages: Your printer prints only the odd numbered
pages of the document.
Using Help
Your printer has a help screen that can be activated by clicking
the Help button in the printer properties window. These help
screens give detailed information about the printer features
provided by the printer driver.
Print Even Pages: Your printer prints only the even
numbered pages of the document.
You can also click
from the upper right corner of the window,
and then click on any setting.
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3
Advanced Printing
This chapter explains printing options and advanced printing
tasks.
Printing Multiple Pages on One
Sheet of Paper (N-Up Printing)
You can select the number of pages to print on a single sheet
of paper. To print more than one page per sheet, the pages will
be reduced in size and arranged in the order you specify. You
can print up to 16 pages on one sheet.
1
3
2
4
NOTE
:
• Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.
1
To change the print settings from your software
application, access printer properties. See “Printing a
2
3
From the Layout tab, choose Multiple Pages per Side in
the Layout Type drop-down list.
This chapter includes:
Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down
list.
4
Select the page order from the Page Order drop-down
list, if necessary.
Check Print Page Border to print a border around each
page on the sheet.
5
6
Click the Paper tab, select the paper source, size, and
type.
Click OK and print the document.
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Printing Posters
Printing Booklets
This feature allows you to print a single-page document onto 4,
9, or 16 sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
9
9
8
8
1
To change the print settings from your software
application, access printer properties. See “Printing a
This printer feature allows you to print your document on both
sides of the paper and arranges the pages so that the paper can
be folded in half after printing to produce a booklet.
2
3
Click the Layout tab, select Poster Printing in the
Layout Type drop-down list.
1
To change the print settings from your software
application, access the printer properties. See “Printing a
Configure the poster option:
You can select the page layout from Poster<2x2>
,
Poster<3x3> Poster<4x4> or Custom. If you select
,
2
From the Layout tab, choose Booklet Printing from the
Layout Type drop-down list.
Poster<2x2>, the output will be automatically stretched
to cover 4 physical pages. If the option is set to Custom,
you can enlarge the original from 150% to 400%.
Depending on the level of the enlargement, the page
NOTE: The Booklet Printing option is not available for all
paper sizes. In order to find out the available paper size for
this feature, select the paper size in the Size option on the
Paper tab, then check if the Booklet Printing in a Layout
Type drop-down list on the Layout tab is activated.
layout is automatically adjusted to Poster<2x2>
,
Poster<3x3> Poster<4x4>
,
.
3
Click the Paper tab, and select the paper source, size, and
type.
4
5
Click OK and print the document.
Specify an overlap in millimeters or inches to make it
easier to pasting the sheets together.
After printing, fold and staple the pages.
0.15 inches
0.15 inches
4
5
Click the Paper tab, select the paper source, size, and
type.
Click OK and print the document. You can complete the
poster by pasting the sheets together.
17
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Printing on Both Sides of Paper
Printing a Reduced or Enlarged
Document
You can print on both sides of a sheet of paper. Before printing,
decide how you want your document oriented.
You can change the size of a page’s content to appear larger or
smaller on the printed page.
The options are:
•
•
None
1
To change the print settings from your software
application, access printer properties. See “Printing a
Long Edge, which is the conventional layout used in
book binding.
•
Short Edge, which is the type often used with calendars.
2
3
From the Paper tab, select Reduce/Enlarge in the
Printing Type drop-down list.
2
2
Enter the scaling rate in the Percentage input box.
3
You can also click the
or
button.
2
5
3
3
2
5
5
3
5
4
5
Select the paper source, size, and type in Paper Options
.
▲
Long Edge
▲
Short Edge
Click OK and print the document.
NOTE: Do not print on both sides of labels, transparencies,
envelopes, or thick paper. Paper jamming and damage to the
printer may result.
Fitting Your Document to a
Selected Paper Size
1
To change the print settings from your software
application, access printer properties. See “Printing a
This printer feature allows you to scale your print job to any
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.
A
2
3
From the Layout tab, select the paper orientation.
From the Double-sided Printing section, select the
binding option you want.
1
To change the print settings from your software
application, access printer properties. See “Printing a
4
5
Click the Paper tab and select the paper source, size, and
type.
2
3
From the Paper tab, select Fit to Page in the Printing
Type drop-down list.
Click OK and print the document.
Select the correct size from the Output size drop-down
list.
NOTE: If your printer does not have a duplex unit, you should
complete the printing job manually. The printer prints every
other page of the document first. After printing the first side of
your job, the Printing Tip window appears. Follow the on-
screen instructions to complete the printing job.
4
5
Select the paper source, size, and type in Paper Options
.
Click OK and print the document.
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Editing a Watermark
Using Watermarks
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally
across the first page or all pages of a document.
Click the Other Options tab and click the Edit button in
the Watermark section. The Edit Watermark window
appears.
There are several predefined watermarks that come with the
printer, and they can be modified, or you can add new ones to
the list.
Select the watermark you want to edit from the Current
Watermarks list and change the watermark message and
options.
Using an Existing Watermark
4
5
Click Update to save the changes.
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Click OK until you exit the Print window.
Deleting a Watermark
Click the Other Options tab, and select the desired
watermark from the Watermark drop-down list. You will
see the selected watermark in the preview image.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Click OK and start printing.
2
From the Other Options tab, click the Edit button in the
Watermark section. The Edit Watermark window
appears.
NOTE: The preview image shows how the page will look when
it is printed.
3
4
Select the watermark you want to delete from the Current
Watermarks list and click Delete
.
Creating a Watermark
Click OK until you exit the Print window.
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Click the Other Options tab, and click the Edit button in
the Watermark section. The Edit Watermark window
appears.
Enter a text message in the Watermark Message box.
You can enter up to 40 characters. The message displays
in the preview window.
When the First Page Only box is checked, the watermark
prints on the first page only.
4
Select watermark options.
You can select the font name, style, size, or grayscale level
from the Font Attributes section and set the angle of the
watermark from the Message Angle section.
5
6
Click Add to add a new watermark to the list.
When you have finished editing, click OK and start
printing.
To stop printing the watermark, select (No Watermark) from
the Watermark drop-down list.
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Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
Using Overlays
1
2
Create or open the document you want to print.
What is an Overlay?
To change the print settings from your software
application, access printer properties. See “Printing a
An overlay is text and/or images stored in the computer’s hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You can use
your printer to print the letterhead overlay on your document.
Dear ABC
3
4
Click the Other Options tab.
Regards
WORLD BEST
Select the desired overlay from the Overlay drop-down
list box.
5
If the overlay file you want does not appear in the
Overlay list, click Edit button and Load Overlay, and
select the overlay file.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the Load Overlay window.
After you select the file, click Open. The file appears in the
Overlay List box and is available for printing. Select the
overlay from the Overlay List box.
1
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.
WORLD BEST
6
7
If necessary, click Confirm Page Overlay When
Printing. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
2
3
To save the document as an overlay, access printer
Click the Other Options tab, and click Edit button in the
Overlay section.
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
document.
4
5
In the Edit Overlay window, click Create Overlay.
In the Create Overlay window, type a name of up to
eight characters in the File name box. Select the
destination path, if necessary. (The default is
C:\Formover).
Click OK or Yes until printing begins.
The selected overlay downloads with your print job and
prints on your document.
6
7
Click Save. The name appears on the Overlay List box.
NOTE: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.
Click OK or Yes to finish creating.
The file is not printed. Instead it is stored on your
computer’s hard disk drive.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
NOTE: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
1
In the printer properties window, click the Other Options
tab.
2
3
Click the Edit button in the Overlay section.
Select the overlay you want to delete from the Overlay
List box.
4
5
6
Click Delete Overlay.
When a confirming message window appears, click Yes
.
Click OK until you exit the Print window.
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4
Sharing the Printer
Locally
You can connect the printer directly to a selected computer,
which is called “host computer,” on the network.
The following procedure is for Microsoft® Windows® XP. For
other Windows operating systems, see the corresponding
Windows User's Guide or online help.
Setting Up a Host Computer
1
2
3
4
5
6
Start Windows.
From the Start menu select Printers and Faxes
.
Double-click your printer driver icon
.
From the Printer menu, select Sharing
Check the Share this printer box.
.
Fill in the Shared Name field, and then click OK
.
NOTES
:
• Check the operating system(s) that are compatible with your
printer. Please refer to the OS Compatibility section of
Printer Specifications in the Getting started chapter.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.
Setting Up a Client Computer
1
2
Right-click the Windows Start button and select Explore
.
Select My Network Places and then right-click Search
for Computers
.
3
Enter the IP address of host computer in Computer name
field, and click Search. (In case host computer requires
User name and Password, enter User ID and password
of host computer account.)
4
5
6
Double-click Printers and Faxes
Right-click printer driver icon, select Connect
Click Yes, if the installation confirm message appears.
.
.
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5
Scanning
Scanning with your machine lets you turn pictures and text into
digital files on your computer. Then you can fax or e-mail the
files, display them on your web site or use them to create
projects that you can print using SmarThru software or the WIA
driver.
Smarthru Office
The supplied Drivers and Utilities CD provides you with
SmarThru Office. SmarThru Office offers you convenient
features to use with your machine.
Starting SmarThru Office
This chapter includes:
Follow the steps below to start SmarThru Office:
1
2
3
Ensure that your printer and computer are turned on and
properly connected to each other.
Once you have installed SmarThru Office, you will see the
SmarThru Office icon on your desktop.
NOTES
:
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in the Getting started
chapter.
Double-click the SmarThru Office icon.
• You can check your printer name in the supplied
Drivers and Utilities CD.
• The maximum resolution that can be achieved
depends upon various factors, including computer
speed, available disk space, memory, the size of the
image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning,
you may not be able to scan at certain resolutions,
especially using enhanced dpi.
4
The SmarThru Office starts.
For more information, click Help
help
>
SmarThru Office
.
Quick Start Guide
This menu displays direct buttons for some features. The direct
buttons include: Categories Binder Life Cycle Scan and
OCR Fix and Enhance, and Dell Website. You can disable
,
,
,
,
this menu by checking “Do not show this diaglog again”.
Using SmarThru Office
Scanning
1
Click scan icon.
NOTES
:
• In Microsoft® Windows® XP operating system, you can use
SmarThru Office launcher, which is on the right end of
taskbar, to easily open the Scan Setting window.
• In other operating systems beside Windows XP, click the
SmarThru icon
in the tray area of the windows taskbar
to activate the SmarThru Office launcher.
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Fax
2
Scan Setting window opens.
You can send fax while working on SmarThru Office.
1
2
3
Select File
Send Fax window opens.
Type in necessary information and click Send Fax
>
Send to
>
Send By Fax.
.
NOTE: For more information about SmarThru Office, click
Help SmarThru Office help. The SmarThru Office Help
>
window appears; you can view on screen help supplied on the
SmarThru program.
Follow the steps below to uninstall SmarThru Office. Before
you begin the uninstall, ensure that all applications are closed
on your computer.
a) From the Start menu, select Programs or All
Select
Scanner
Allows you to select between the Local or
Network scanner.
1
Programs
b) Select SmarThru Office, and then select Uninstall
SmarThru Office
c) When your computer asks you to confirm your selection,
read the statement and click OK
d) Click Finish
.
.
Allows you to save settings frequently used
for future use. Click New Profile to save the
setting.
Select
Profile
2
.
.
Scan
Settings
Allows you to customize settings for Scan
Size and Paper Source.
3
4
Allows you to customize settings for File
Name and location to send scanned data.
Scan To
NOTE: Click Advanced button to set more scan options.
3
Set scan settings and click Scan. For more information,
click Help SmarThru Office help
>
.
Send to
Email
You can send email while working on SmarThru Office.
NOTE: You need an email client program, such as Outlook
Express, to send email in SmarThru Office. Procedure for
sending email may differ depending on email client program
you are using.
1
2
3
Select File
An email client opens.
Type in necessary information and send your email.
>
Send to
>
Send By E-mail.
23
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5
6
Click Next.
Scanning Process with TWAIN-
enabled Software
Enter a picture name, and select a file format and
destination to save the picture.
7
Follow the on-screen instructions to edit the picture after it
is copied to your computer.
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe®
Photoshop®. The first time you scan with your machine, select
it as your TWAIN source in the application you use.
Windows Vista
The basic scanning process involves a number of steps:
1
2
3
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
1
2
Ensure that your printer and computer are turned on and
properly connected to each other.
Click Start
→
Control Panel
→
Hardware and Sound
→
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
Scanners and Cameras
.
Click on Scan a document or picture. Then Windows
Fax and Scan application is opened automatically.
3
4
5
Open an application, such as Photoshop.
Open the TWAIN window and set the scan options.
Scan and save your scanned image.
NOTE: To view scanners, user can click on View scanners
and cameras
.
NOTE: You need to follow the program’s instructions for
acquiring an image. See the user’s guide of the application.
4
5
Click Scan and then scan driver is opened.
Choose your scanning preferences and click Preview to
see your preferences affect the picture.
6
Click Scan.
Scanning Using the WIA Driver
NOTE: If you want to cancel the scan job, press the Cancel
button on the Scanner and Camera Wizard.
Your machine also supports the Windows Image Acquisition
(WIA) driver for scanning images. WIA is one of the standard
components provided by Microsoft® Windows® XP and works
with digital cameras and scanners. Unlike the TWAIN driver, the
WIA driver allows you to scan and easily manipulate images
without using additional software.
NOTE: The WIA driver works only on Windows XP/2003/Vista
with USB port.
Windows XP
1
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
2
From the Start menu on your desktop window, select
Settings
,
Control Panel, and then Scanners and
Cameras
.
3
4
Double click your scanner driver icon. The Scanner and
Camera Wizard launches.
Choose your scanning preferences and click Preview to
see how your preferences affect the picture.
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6
Using other software
This chapter includes:
Printer Settings Utility
When you install the Dell software, the Printer Settings Utility
is automatically installed.
To open the Printer Settings Utility.
1
Click Start
Dell Printers
Printer Settings Utility
The Printer Settings Utility window opens.
→
Programs or All Programs
→
Dell
→
→
Dell 1235cn Color Laser MFP
→
.
Printer Status Monitor
The printer status monitor screen launches when you send a
print job to the printer. This only appears on the computer
screen. Depending on the remaining toner level, the launched
printer status monitor screen is different.
If you are a Windows user, from the Start menu, select
Programs or All Programs
1235cn Color Laser MFP
→
Dell
→
Dell Printers
→
.
Dell
→
Printer Status Monitor
The Printer Status Monitor program displays the current
status of the printer, the level of toner remaining in the toner
cartridge(s) and various other information. You can also change
settings.
2
The Printer Settings Utility window provides several
features.
For more information, click the
button.
To use the default settings, click the Printer Default button
and click Apply button.
To exit, click the Exit button at the bottom of the window.
• Printing Status: The Printer Status Monitor displays the
current status of the printer.
• Toner Level: You can view the level of toner remaining
in the toner cartridge(s).
• Order Supplies: Click to order replacement toner
cartridges online.
• User’s Guide: Allows you to view the Dell 1235cn Color
Laser MFP User’s Guide.
25
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Dell Toner Re-order application
Firmware Update Utility
To order replacement toner cartridges or supplies from Dell
:
You can update the printer firmware using Firmware Update
Utility
Click Start
Printers
Update Utility
The Firmware Update Utility window opens.
.
1
Double-click the Dell Toner Reorder Program icon on your
desktop.
1
→
Programs or All Programs
→
Dell
→
Dell
→
Dell 1235cn Color Laser MFP
→
Firmware
.
or
Click Start
→
Programs or All Programs
Dell 1235cn Color Laser MFP
1235cn MFP Toner Reoder
The Dell 1235cn MFP Toner Reorder window opens.
→
→
Dell
Dell
→
Dell
Printers
→
.
2
Follow the on screen instructions to complete the firmware
update.
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10After the installation is finished, click Quit.
7
Using Your Printer with
a Macintosh
Your printer supports Macintosh systems with a built-in USB
interface or 10/100 Base-TX network interface card. When you
print a file from a Macintosh computer, you can use the CUPS driver
by installing the PPD file.
NOTE
:
• If you have installed scan driver, click Restart
• After the installation is finished, see “Setting Up the Printer”
.
NOTE: Some printers do not support a network
interface. Ensure that your printer supports a network
interface by referring to Printer Specifications in the
Specifications chapter.
Uninstalling software
Uninstall is required if you are upgrading the software, or if
installation fails.
This chapter includes:
• Printing
1
2
Insert the Drivers and Utilities CD which came with your
printer into the computer’s optical drive.
Double-click CD icon that appears on your Macintosh
desktop.
3
4
5
6
7
8
Double-click the MAC_Installer folder.
Double-click the Installer OS X icon.
Enter the password and click OK
The Dell Installer window opens. Click Continue.
Select Uninstall and click Uninstall
.
• Scanning
.
Click Continue, when the message which warns that all
application will close appears.
When the uninstallation is done, click Quit.
Installing Software
9
The Drivers and Utilities CD that came with your printer
provides you with the PPD file that allows you to use the CUPS
driver or Apple LaserWriter driver (only available when you
use a printer which supports the PostScript driver), for
printing on a Macintosh computer.
Also, it provides you with the Twain driver for scanning on a
Macintosh computer.
1
2
3
Ensure that you connect your printer to the computer. Turn
on your computer and printer.
Insert the Drivers and Utilities CD which came with your
printer into the computer’s optical drive.
Double-click CD icon that appears on your Macintosh
desktop.
4
5
6
7
8
Double-click the MAC_Installer folder.
Double-click the Installer OS X icon.
Enter the password and click OK
The Dell Installer window opens. Click Continue
Select Easy Install and click Install Easy Install is
.
.
recommended for most users. All components necessary
for printer operations will be installed.
If you select Custom Install, you can choose individual
components to install.
9
Click Continue, when the message which warns that all
application will close appears.
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For a USB-connected
Setting Up the Printer
1
Follow the instructions on “Installing Software” on page 27
to install the PPD and Filter files on your computer.
Set up for your printer will be different depending on which
cable you use to connect the printer to your computer—the
network cable or the USB cable.
2
Open the Applications folder
Setup Utility
•For MAC OS 10.5, open System Preferences from the
→
Utilities, and Print
.
For a Network-connected
Applications folder, and click Printer & Fax
.
3
4
Click Add on the Printer List
.
NOTE Some printers do not support a network
:
•For MAC OS 10.5, press the “
window will pop up.
+
” icon then a display
interface. Before connecting your printer, ensure that
your printer supports a network interface by referring
to Printer Specifications in the Specifications chapter.
For MAC OS 10.3, select the USB tab.
•For MAC OS 10.4, click Default Browser and find the
USB connection.
1
2
Follow the instructions on “Installing Software” on page 27
to install the PPD and Filter files on your computer.
•For MAC OS 10.5, click Default and find the USB
connection.
Open the Applications folder
Setup Utility
•For MAC OS 10.5, open System Preferences from the
→
Utilities, and Print
5
For MAC OS 10.3, if Auto Select does not work properly,
select Dell in Printer Model and your printer name in
.
Model Name
.
Applications folder, and click Printer & Fax
.
•For MAC OS 10.4, if Auto Select does not work properly,
select Dell in Print Using and your printer name in
3
4
Click Add on the Printer List
.
Model
.
•For MAC OS 10.5, press the “
window will pop up.
+
” icon then a display
•For MAC OS 10.5, if Auto Select does not work properly,
select Select a driver to use... and your printer name
For MAC OS 10.3, select the IP Printing tab.
•For MAC OS 10.4, click IP Printer
•For MAC OS 10.5, click IP
Select Socket/HP Jet Direct in Printer Type
in Print Using
.
.
Your printer appears on the Printer List, and is set as the
default printer.
.
6
Click Add.
5
.
WHEN PRINTING A DOCUMENT CONTAINING MANY
PAGES, PRINTING PERFORMANCE MAY BE
ENHANCED BY CHOOSING SOCKET FOR PRINTER
TYPE OPTION.
6
7
Enter the printer’s IP address in the Printer Address
field.
Enter the queue name in the Queue Name field. If you
cannot determine the queue name for your printer server,
try using the default queue first.
8
For MAC OS 10.3, if Auto Select does not work properly,
select Dell in Printer Model and your printer name in
Model Name
.
•For MAC OS 10.4, if Auto Select does not work properly,
select Dell in Print Using and your printer name in
Model
.
•For MAC OS 10.5, if Auto Select does not work properly,
select Select a driver to use... and your printer name
in Print Using
.
Your printer’s IP address appears on the Printer List, and
is set as the default printer.
9
Click Add.
28
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Changing Printer Settings
You can use advanced printing features when using your
printer.
Printing
From your Macintosh application, select Print from the File
menu. The printer name which appears in the printer properties
window may differ depending on the printer in use. Except for
the name, the composition of the printer properties window is
similar.
NOTES
:
• The Macintosh printer’s properties window that appears in
this User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• You can check your printer name in the supplied
Drivers and Utilities CD.
NOTES: The setting options may differ depending on printers
and Macintosh OS version.
Layout
Printing a Document
The Layout tab provides options to adjust how the document
appears on the printed page. You can print multiple pages on
one sheet of paper. Select Layout from the Presets drop-down
list to access the following features.
When you print with a Macintosh, you need to check the printer
software setting in each application you use. Follow these steps
to print from a Macintosh.
1
2
3
Open a Macintosh application and select the file you want
to print.
Open the File menu and click Page Setup
Setup in some applications).
(Document
Choose your paper size, orientation, scaling, and other
options and click OK
.
Make sure that your
printer is selected.
▲
Mac OS 10.5
•
Pages per Sheet: This feature determines how many
pages printed on one page. For details, see "Printing
Multiple Pages on One Sheet of Paper" on the next
column.
•Layout Direction: You can select the printing direction
on a page as like the examples on UI.
▲
Mac OS 10.5
4
5
Open the File menu and click Print.
Choose the number of copies you want and indicate which
pages you want to print.
6
Click Print when you finish setting the options.
29
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Graphics
Printing Multiple Pages on One Sheet
of Paper
You can print more than one page on a single sheet of paper.
This feature provides a cost-effective way to print draft pages.
The Graphics tab provides options for selecting Quality and
Color Mode. Select Graphics form the Presets' drop-down
list to access the graphic features.
1
2
From your Macintosh application, select Print from the
File menu.
Select Layout
.
▲
Mac OS 10.5
•
Quality: You can select the printing resolution. The
higher the setting, the sharper the clarity of printed
characters and graphics. The higher setting also may
increase the time it takes to print a document.
▲
Mac OS 10.5
•
Color Mode: You can set the color options. Setting to
Color typically produces the best possible print quality
for color documents. If you want to print a color
3
4
Select the number of pages you want to print on one sheet
of paper on the Pages per Sheet drop-down list.
document in grayscale, select Grayscale
.
Select the page order from the Layout Direction option.
Paper
To print a border around each page on the sheet, select
the option you want from the Border drop-down list.
Set Paper Type to correspond to the paper loaded in the tray
from which you want to print. This will let you get the best
quality printout. If you load a different type of print material,
select the corresponding paper type.
5
Click Print, and the printer prints the selected number of
pages on one side of each page.
▲
Mac OS 10.5
30
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Scanning
You can scan docoments using Image Capture program.
Macintosh OS offers Image Capture program.
Scanning with USB
1
2
3
Ensure that your machine and computer are turned on and
properly connected to each other.
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
Start Applications and click Image Capture
.
NOTE: If No Image Capture device connected message
appears, disconnect the USB cable and reconnect it. If the
problem persists, please refer to the Image Capture’s help.
4
5
Set the scan options on this program.
Scan and save your scanned image.
NOTE
:
• For more information about using Image Capture, please
refer to the Image Capture’s help.
• If you want to scan via the DADF, use TWAIN-comliant
softwares.
• You can also scan using TWAIN-compliant softwares, such as
Adobe® Photoshop®.
• Scan process differ according to TWAIN-compliant
softwares. Please refer to the user’s guide of the software.
• If scanning does not operate in Image Capture, update
Mac OS to the latest version. Image Capture operates
propery in Mac OS X 10.3.9 or higher and Mac OS X 10.4.7
or higher.
31
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SOFTWARE SECTION
INDEX
printer properties, set
Macintosh 29
Windows 12
printer resolution, set
Windows 14
printer software
install
A
M
advanced printing, use 16
Macintosh
driver
install 27
printing 29
B
booklet printing 17
Windows
C
uninstall
canceling
scan 24
N
Windows 10
n-up printing
Macintosh 30
Windows 16
printing
booklets 17
D
document, print
Macintosh 29
O
S
Windows 11
orientation, print
Windows 13
overlay
scanning
TWAIN 24
setting
create 20
delete 20
print 20
F
favorites settings, use 15
darkness 14
favorites 15
resolution
Windows 14
toner save 14
G
P
Graphics properties, set 14
Paper properties, set 13
paper size, set 13
paper source, set
Windows 13
software
H
help, use 15
install
poster, print 17
print
Windows
reinstall
document 11
I
install
fit to page 18
from Windows 11
N-up
overlay 20
poster 19
PRN 12
Windows
system requirements
printer driver
Macintosh 27
uninstall
Windows
Windows 10
L
Layout properties, set
Windows 13
T
toner save, set 14
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REV 1.01
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