Canon Scanner FAX L240 User Manual
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IMPORTANT!  
• If you have purchased the FAX-L290 model, be sure to read  
Appendix E before reading the rest of this guide.  
• Appendix C describes important information exclusively  
for specified countries. If you find your country name in  
Appendix C, be sure to read it.  
This equipment conforms with the essential requirements of  
EC Directive 1999/5/EC.  
We declare that this product conforms with the EMC requirements  
of EC Directive 1999/5/EC at nominal mains input 230V, 50Hz  
although the rated input of the product is 200V–240V, 50/60Hz.  
If you move to another EU country and are experiencing trouble  
please call the Canon Help Desk.  
(For Europe Only)  
Model Name  
• H12251 (FAX-L240)  
• H12250 (FAX-L290)  
Copyright  
Copyright © 2002 by Canon, Inc. All rights reserved. No part of this publication may be  
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any  
language or computer language in any form or by any means, electronic, mechanical,  
magnetic, optical, chemical, manual, or otherwise, without the prior written permission  
of Canon, Inc.  
Trademarks  
Canon is a registered trademark, and UHQ is a trademark of Canon Inc.  
All other product and brand names are registered trademarks, trademarks or service  
marks of their respective owners.  
As an ENERGY STAR® Partner, Canon has determined that the  
FAX-L290/L240 meets the ENERGY STAR® guidelines for energy  
efficiency.  
ii  
Preface  
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Super G3 is a phrase used to describe the new generation of fax  
units that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3  
High Speed Fax units allow transmission time of approximately three  
seconds* per page which results in reduced telephone line charges.  
*Approximately three seconds per page document transmission time based on Canon FAX Standard  
Chart No. 1 (Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network  
(PSTN) currently supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.  
Laser Safety Information  
Laser radiation could be hazardous to the human body. For this reason, laser radiation  
emitted inside this unit is hermetically sealed within the protective housing and external  
cover. No radiation can leak from the machine in the normal operation of the product by  
the user.  
This fax is classified as a Class 1 Laser Product under EN 60825-1: 1994.  
I 200–240 V model  
The label shown below is attached to the laser scan unit on the fax.  
This fax has been classified under EN60825-1: 1994 and conforms to the following  
classes:  
CLASS 1 LASER PRODUCT  
LASER KLASSE 1  
APPAREIL A RAYONNEMENT LASER DE CLASSE 1  
APPARECCHIO LASER DI CLASSE 1  
PRODUCTO LASER DE CLASE 1  
APARELHO A LASER DE CLASSE 1  
Performance of procedures other than those specified in this guide may result in  
hazardous radiation exposure.  
c
Preface  
iii  
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Contents  
Chapter 1: Introduction  
Type Conventions Used in This Guide...................................................................1-2  
Customer Support .................................................................................................1-3  
Important Safety Instructions.................................................................................1-4  
Chapter 2: Setting Up  
Unpacking the FAX................................................................................................2-2  
Removing Shipping Materials............................................................................2-4  
Assembling the FAX ..............................................................................................2-5  
Making Connections ..............................................................................................2-6  
Connecting the Telephone Line Cord and External Devices.............................2-6  
Connecting the Power Cord...............................................................................2-8  
Setting the Language and Country........................................................................2-9  
Main Components of the FAX..............................................................................2-11  
Operation Panel...............................................................................................2-12  
Special Function Buttons.............................................................................2-12  
Installing the Toner Cartridge...............................................................................2-13  
Loading Paper......................................................................................................2-16  
Testing the FAX....................................................................................................2-18  
Chapter 3: Registering Information  
Guidelines for Entering Numbers, Letters, and Symbols.......................................3-2  
Correcting a Mistake..........................................................................................3-4  
Registering Sender Information.............................................................................3-5  
What is Sender Information?.............................................................................3-5  
Entering the Date and Time...............................................................................3-6  
Registering Your FAX Number and Name .........................................................3-6  
Setting the Telephone Line Type............................................................................3-8  
Dialling Through a Switchboard.............................................................................3-9  
Registering the R Button ...................................................................................3-9  
Setting the Summer Time....................................................................................3-11  
Chapter 4: Document Handling  
Document Requirements.......................................................................................4-2  
Scanned Area of a Document ...........................................................................4-2  
Loading Documents...............................................................................................4-3  
Adding Pages to the Document in the ADF ......................................................4-4  
iv  
Preface  
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Chapter 5: Paper Handling  
Paper Requirements..............................................................................................5-2  
Printable Area....................................................................................................5-3  
Selecting Paper for Your FAX.................................................................................5-3  
Loading Paper........................................................................................................5-3  
Selecting Face-Up or Face-Down Paper Delivery .................................................5-4  
Changing the Paper Size Setting...........................................................................5-7  
Adjusting the Toner Saver Setting..........................................................................5-9  
Chapter 6: Speed Dialling  
What is Speed Dialling? ........................................................................................6-2  
Speed Dialling Methods.....................................................................................6-2  
Registering One-Touch Speed Dialling..................................................................6-3  
Registering Coded Speed Dialling.........................................................................6-8  
Registering Group Dialling...................................................................................6-13  
Using Speed Dialling ...........................................................................................6-16  
Sending a Document With Speed Dialling ......................................................6-16  
Making a Telephone Call With Speed Dialling.................................................6-17  
Printing Speed Dialling Lists................................................................................6-18  
Chapter 7: Sending Faxes  
Preparing to Send a Fax........................................................................................7-2  
Documents You Can Fax ...................................................................................7-2  
Setting the Scanning Resolution .......................................................................7-2  
Setting the Scanning Contrast...........................................................................7-3  
Dialling Methods ................................................................................................7-4  
Sending Methods...................................................................................................7-5  
Memory Sending ...............................................................................................7-5  
Manual Sending Via the Handset......................................................................7-6  
Cancelling Sending................................................................................................7-8  
Redialling When the Line is Busy..........................................................................7-9  
Manual Redialling ..............................................................................................7-9  
Cancelling Manual Redialling ........................................................................7-9  
Automatic Redialling..........................................................................................7-9  
What is Automatic Redialling?.......................................................................7-9  
Cancelling Automatic Redialling....................................................................7-9  
Setting the Options for Automatic Redialling...............................................7-10  
Sending the Same Document to Several Fax Numbers  
(Sequential Broadcasting) ...............................................................................7-12  
Delayed Sending..................................................................................................7-14  
Scanning a Document into Memory for Delayed Sending...............................7-14  
Printing a Document Set for Delayed Sending................................................7-16  
Deleting a Document Set for Delayed Sending...............................................7-17  
Preface  
v
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Chapter 8: Receiving Faxes  
Receiving Methods ................................................................................................8-2  
Receiving Faxes Automatically: FAX ONLY MODE ...........................................8-3  
Setting FAX ONLY MODE..............................................................................8-3  
Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode ........8-5  
Setting Fax/Tel Mode.....................................................................................8-5  
Setting the Options for Fax/Tel Mode ............................................................8-6  
Receiving Faxes Manually: MANUAL MODE ....................................................8-8  
Setting MANUAL MODE................................................................................8-8  
Receiving a Fax Manually .............................................................................8-8  
Receiving With an Answering Machine: ANS.MACHINE MODE.....................8-10  
Setting ANS.MACHINE MODE....................................................................8-10  
Using the FAX With an Answering Machine................................................8-10  
Receiving While Performing Other Tasks ............................................................8-11  
Receiving Faxes in Memory When a Problem Occurs........................................8-11  
Cancelling Receiving ...........................................................................................8-11  
Chapter 9: Special Features  
Special Dialling ......................................................................................................9-2  
Entering Pauses in a Fax/Telephone Number...................................................9-2  
Switching Temporarily to Tone Dialling ..............................................................9-3  
Confirming a Dial Tone ......................................................................................9-4  
Dialling Through a Switchboard.........................................................................9-4  
Documents Stored in Memory...............................................................................9-5  
Printing a List of Documents Stored in Memory................................................9-5  
Printing a Document Stored in Memory ............................................................9-6  
Sending a Document Stored in Memory ...........................................................9-7  
Deleting a Document Stored in Memory ...........................................................9-9  
Polling ..................................................................................................................9-10  
What is Polling?...............................................................................................9-10  
Polling Receiving .............................................................................................9-10  
Polling Another Fax Machine.......................................................................9-10  
Cancelling Polling Receiving .......................................................................9-12  
Polling Sending................................................................................................9-12  
Setting Up the Polling Box...........................................................................9-12  
Scanning a Document into the Polling Box .................................................9-15  
Changing or Deleting the Polling Box Settings............................................9-15  
Restricting Use of Your FAX.................................................................................9-17  
Enabling Restriction of Your FAX.....................................................................9-17  
Cancelling Restriction of Your FAX ..................................................................9-18  
Restricting Reception...........................................................................................9-20  
vi  
Preface  
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Chapter 10: Copying  
Documents You Can Copy...................................................................................10-2  
Making Copies.....................................................................................................10-2  
Making a Quick Single Copy................................................................................10-3  
Chapter 11: Reports and Lists  
Summary of Reports and Lists............................................................................11-2  
ACTIVITY REPORT.............................................................................................11-3  
TX (Transmission) REPORT................................................................................11-4  
MULTI TX/RX (Transaction) REPORT .............................................................11-5  
RX (Reception) REPORT ....................................................................................11-5  
Chapter 12: Maintenance  
Periodic Cleaning.................................................................................................12-2  
Cleaning the FAX’s Exterior.............................................................................12-2  
Cleaning the FAX’s Interior..............................................................................12-3  
Cleaning the Scanner Components.................................................................12-5  
Replacing the Toner Cartridge.............................................................................12-7  
Chapter 13: Troubleshooting  
Clearing Jams......................................................................................................13-2  
Jams in the ADF..............................................................................................13-2  
Paper Jams......................................................................................................13-3  
Jams in the Paper Delivery Slots ................................................................13-3  
Jams Inside the Unit....................................................................................13-3  
LCD Messages ....................................................................................................13-8  
Paper Feeding Problems ...................................................................................13-13  
Faxing Problems................................................................................................13-13  
Sending Problems .........................................................................................13-13  
Receiving Problems.......................................................................................13-15  
Copying Problems..............................................................................................13-17  
Telephone Problems ..........................................................................................13-18  
Printing Problems ..............................................................................................13-18  
General Problems..............................................................................................13-20  
If You Cannot Solve a Problem..........................................................................13-21  
If a Power Cut Occurs........................................................................................13-22  
Preface  
vii  
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Chapter 14: Summary of Settings  
Understanding the Menu System ........................................................................14-2  
Printing a List to Check the Current Settings ..................................................14-2  
Accessing the Menus ......................................................................................14-3  
USER SETTINGS Menu......................................................................................14-4  
REPORT SETTINGS Menu.................................................................................14-5  
TX (Transmission) SETTINGS Menu...................................................................14-6  
RX (Reception) SETTINGS Menu.......................................................................14-7  
PRINTER SETTINGS Menu ................................................................................14-8  
POLLING BOX Menu...........................................................................................14-9  
SYSTEM SETTINGS Menu ...............................................................................14-10  
Appendix A: Specifications  
General Specifications ..........................................................................................A-2  
Facsimile................................................................................................................A-2  
Copier....................................................................................................................A-3  
Telephone..............................................................................................................A-3  
Printer....................................................................................................................A-3  
Appendix B: Default Settings for Each Country  
Default Settings for Each Country.........................................................................B-2  
UK, GERMANY, FRANCE, IRELAND...............................................................B-2  
AUSTRALIA, HONG KONG, NEW ZEALAND, MALAYSIA, SINGAPORE.......B-4  
Appendix C: Country-specific Features  
United Kingdom.....................................................................................................C-2  
Connecting External Device..............................................................................C-2  
Ringer Equivalence Number (R.E.N.)...............................................................C-2  
Germany................................................................................................................C-3  
Applicable Standards ........................................................................................C-3  
Connecting the Telephone Line Cord................................................................C-3  
Connecting a Telephone ...................................................................................C-3  
Connecting an Answering Machine ..................................................................C-4  
Customer Support.............................................................................................C-4  
Australia ................................................................................................................C-5  
For Your Safety..................................................................................................C-5  
Telstra FaxStreamDuet..................................................................................C-5  
Setting the FAX for Network Switch..............................................................C-6  
Network Switch System Operation ...............................................................C-6  
New Zealand .........................................................................................................C-7  
Caution..............................................................................................................C-7  
Telecom FaxAbility ............................................................................................C-7  
Setting the FAX for Network Switch..............................................................C-8  
Network Switch System Operation ...............................................................C-8  
viii  
Preface  
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Appendix D: Options  
Optional Handset ..................................................................................................D-2  
Package Contents.............................................................................................D-2  
Attaching the Handset to Your FAX...................................................................D-3  
Maintaining Your Handset .................................................................................D-4  
Appendix E: FAX-L290 Instructions  
Introduction............................................................................................................E-2  
Differences Between the FAX-L290 and FAX-L240 ..............................................E-2  
Using Your Documentation ....................................................................................E-2  
Unpacking the FAX-L290 ......................................................................................E-2  
Connecting the FAX-L290 to Your PC ...................................................................E-3  
Print Media Requirements.....................................................................................E-4  
Printable Area....................................................................................................E-4  
Selecting Print Media ............................................................................................E-5  
Loading Envelopes................................................................................................E-6  
Loading Transparencies ........................................................................................E-7  
Index.....................................................................................................................I-1  
Preface  
ix  
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x
Preface  
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Chapter 1  
Introduction  
Type Conventions Used in This Guide ...................................................1-2  
Customer Support....................................................................................1-3  
Important Safety Instructions .................................................................1-4  
Chapter 1  
Introduction  
1-1  
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Type Conventions Used in This Guide  
Please read the list below of symbols, terms, and abbreviations used in this guide.  
Cautions tell you how to avoid actions that could injure you or damage your FAX. In  
order to use your unit safely, always observe these cautions.  
c
n
Notes provide advice on using your FAX more effectively, describe operating restrictions,  
and tell you how to avoid minor difficulties. Reading these is recommended to make the  
most of your unit and its functions.  
(1 p. n-nn)  
A number preceded by an arrow and enclosed in parenthesis  
references a page number (p.) or page numbers (pp.) that  
contain more information on the topic of the previous sentence.  
default  
A setting that remains in effect unless you change it.  
document or fax  
menu  
The original sheet(s) of paper you send or receive with your FAX.  
A list of settings from which you select an item to set up or  
change. A menu has a title which appears in the LCD.  
TX/RX NO.  
Transaction number. When you send or receive a document, your  
FAX automatically assigns the document a unique transaction  
number. A transaction number is a four-digit number that will help  
you keep track of documents you send and receive.  
TX  
Denotes Sending.  
RX  
Denotes Receiving.  
Ex:  
ADF  
Example of a message or setting displayed in the LCD.  
Automatic Document Feeder. The device on your FAX that  
automatically feeds a document into the unit for faxing and  
copying.  
LCD  
Liquid Crystal Display. The display on the operation panel that  
displays messages and settings.  
ECM  
Error Correction Mode. The ability of your FAX to reduce system  
and line errors when sending to or receiving from a fax machine  
with ECM capability.  
G3  
Group 3. A system that uses encoding schemes to transmit  
image data while reducing the amount of data that needs to be  
transmitted, thus reducing transmission time.  
ITU-TS  
International Telecommunications Union-Telecommunications  
Sector. A committee created to set international standards for  
telecommunications.  
Certain countries  
See Appendixes B and C to specify the countries.  
1-2  
Introduction  
Chapter 1  
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In addition, this guide uses distinctive typefaces to identify buttons and information in  
the LCD:  
• The buttons you press appear in this typeface: Stop.  
• Information in the LCD appears in this typeface: USER SETTINGS.  
Customer Support  
Your FAX is designed with the latest technology to provide trouble-free operation. If you  
encounter a problem with the unit’s operation, try to solve it by using the information in  
Chapter 13. If you cannot solve the problem or if you think your FAX needs servicing,  
contact your local authorised Canon dealer or the Canon help line.  
Chapter 1  
Introduction  
1-3  
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Important Safety Instructions  
Read these safety instructions thoroughly before using your FAX.  
Except as specifically described in this guide, do not attempt to service the FAX  
yourself. Never attempt to disassemble the unit: opening and removing its interior  
covers will expose you to dangerous voltages and other risks. For all service,  
contact your local authorised Canon dealer or the Canon help line.  
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I Handling and Maintenance  
• Follow all warnings and instructions marked on the FAX.  
• Do not subject the FAX to strong physical shocks or vibrations.  
• Always unplug the FAX before moving or cleaning it.  
• To avoid paper jams, never unplug the power cord, open the front cover, or add or  
remove paper in the multi-purpose tray while printing.  
• When transporting the FAX, be sure to remove the toner cartridge from the unit. Place  
the toner cartridge in its original protective bag or wrap it in a thick cloth to prevent  
exposure to light.  
• Always lift the FAX as shown below. Never lift it by any of its attachments.  
• Do not insert any objects into the slots or openings on the FAX since they may touch  
dangerous voltage points or short out parts. This could result in fire or electric shock.  
• Do not allow small objects (such as pins, paper clips, or staples) to fall into the FAX. If  
something does fall into it, unplug the unit immediately and contact your local  
authorised Canon dealer or the Canon help line.  
• To avoid spillage in or around the unit, do not eat or drink near it. If you spill liquid or if  
any substance falls into it, unplug the unit immediately and contact your local  
authorised Canon dealer or the Canon help line.  
• Keep the FAX clean. Dust accumulation can prevent the unit from operating properly.  
1-4  
Introduction  
Chapter 1  
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• Unplug the FAX from the wall outlet and contact your local authorised Canon dealer  
or the Canon help line in any of the following cases:  
–When the power cord or plug is damaged or frayed.  
–If liquid has spilled into the unit.  
–If the unit has been exposed to rain or water.  
–If the unit does not operate normally when you have followed the instructions in this  
guide. Adjust only those controls that are covered by the instructions in this guide.  
Improper adjustment of other controls may result in damage and may require  
extensive work by a qualified technician to restore the product to normal operation.  
–If the unit has been dropped or the cabinet has been damaged.  
–If the unit exhibits a distinct change in performance, indicating a need for servicing.  
I Location  
• Place the FAX on a flat, stable, vibration-free surface that is strong enough to support  
its weight (approx. 10 kg).  
• Place the FAX in a cool, dry, clean, well ventilated place.  
–Make sure the area is free from dust.  
–Make sure the location is not affected by extreme temperature changes, and always  
stays between 10° and 32.5°C.  
–Make sure the area’s relative humidity is always between 20% and 80%.  
• Keep the FAX away from direct sunlight as this can damage it. If you have to place it  
near a window, install heavy curtains or blinds.  
• Do not use the FAX near water. Make sure that no wet or humid objects come into  
contact with the unit.  
• Do not use or store the FAX outdoors.  
• Do not install the FAX near devices that contain magnets or generate magnetic fields,  
such as speakers.  
• If possible, place the FAX near an existing telephone line outlet for easy connection of  
the telephone line cord, and to avoid the expense of installing a new outlet.  
• Place the FAX near a standard 200–240 V AC (50–60 Hz) power outlet.  
• To ensure reliable operation of the FAX and to protect it from overheating (which can  
cause it to operate abnormally and create a fire risk), do not block the exhaust vent.  
Never block or cover any openings on the unit by placing it on a bed, sofa, rug, or  
other similar surface. Do not place the unit in a cupboard or built-in installation, or  
near a radiator or other heat source unless proper ventilation is provided. Leave  
approximately 10 cm space around all sides of the unit. For the dimensions of the  
FAX, see p. A-2.  
Chapter 1  
Introduction  
1-5  
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• Do not stack boxes or furniture around the power outlet. Keep the area free so you  
can reach the outlet quickly. If you notice anything unusual (smoke, strange odours,  
noises) around the FAX, unplug the unit immediately. Contact your local authorised  
Canon dealer or the Canon help line.  
• Do not allow anything to rest on the power cord, and do not place the unit where the  
cord will be walked on. Make sure the cord is not knotted or kinked.  
I Power Supply  
• During electrical storms, disconnect the power cord from the power outlet. (Please  
note that any documents stored in the FAX’s memory will be deleted when you unplug  
the unit.)  
• Whenever you unplug the FAX, wait at least five seconds before you plug it in again.  
• Do not plug the FAX into an uninterruptible power supply (UPS).  
This product emits low level magnetic flux.  
If you use a cardiac pacemaker and feel abnormalities, please move away from this  
product and consult your doctor.  
c
1-6  
Introduction  
Chapter 1  
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Chapter 2  
Setting Up  
Unpacking the FAX...................................................................................2-2  
Removing Shipping Materials.................................................................2-4  
Assembling the FAX.................................................................................2-5  
Making Connections ................................................................................2-6  
Connecting the Telephone Line Cord and External Devices..................2-6  
Connecting the Power Cord ...................................................................2-8  
Setting the Language and Country.........................................................2-9  
Main Components of the FAX ...............................................................2-11  
Operation Panel....................................................................................2-12  
Special Function Buttons..................................................................2-12  
Installing the Toner Cartridge................................................................2-13  
Loading Paper.........................................................................................2-16  
Testing the FAX.......................................................................................2-18  
Chapter 2  
Setting Up  
2-1  
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Unpacking the FAX  
Before unpacking your FAX, be sure to choose a suitable location for it (1 p. 1-5).  
Carefully remove all items from the box. You should have someone help you hold the  
box while you lift out the FAX and its protective packaging. Save the carton and  
packaging in case you need to transport the FAX in the future.  
Make sure you have the following items:  
POWER CORD  
TELEPHONE LINE CORD  
DOCUMENTATION  
PAPER LOADING WARNING LABEL  
DESTINATION LABELS  
• The actual items may differ in shape and quantity from the one shown above.  
n
• Please note that the items included with your FAX may vary depending on the country of  
purchase.  
2-2  
Setting Up  
Chapter 2  
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If any items are damaged or missing, notify your local authorised Canon dealer or the  
Canon help line immediately.  
n• Important! Save your sales receipt for proof of purchase in case your unit requires  
warranty service.  
• If you have purchased the optional handset, see Appendix D for the items included.  
Chapter 2  
Setting Up  
2-3  
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Removing Shipping Materials  
Follow this procedure to remove the shipping materials. Keep them in case you need to  
transport the unit in the future.  
Remove all shipping  
tapes from the FAX.  
Use both hands to  
gently open the  
operation panel (it  
only opens partially).  
Then remove the  
protective sheet from  
the ADF.  
1
2
Close the operation  
panel by pressing it  
down from the  
centre until it locks  
into place.  
The actual shipping materials may differ in shape, quantity, and position from the ones  
shown above.  
n
2-4  
Setting Up  
Chapter 2  
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Assembling the FAX  
Follow this procedure to assemble your FAX:  
Attach the paper  
loading warning  
label to the left of the  
multi-purpose tray.  
Insert the tabs on the  
paper rest into the  
slots on the unit.  
1
2
Slide the multi-  
purpose tray cover  
over the paper rest.  
3
Insert the ends of the  
document support  
into the slots on the  
unit.  
Insert the tabs on one  
Insert the tabs on the  
other support tray into  
the corresponding  
4
5
6
of the support trays  
into the corresponding  
slots above the face-  
down delivery slot.  
slots above the ADF.  
nFor details on attaching the optional handset to your FAX, see Appendix D.  
Chapter 2  
Setting Up  
2-5  
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Making Connections  
Connecting the Telephone Line Cord and  
External Devices  
Your FAX has three jacks on the side for connection of the following:  
• Telephone line cord  
• Optional handset or telephone  
• Additional telephone, answering machine, or data modem  
If you only have one telephone line and plan to use your FAX for receiving both faxes  
and voice calls, you will need to connect the optional handset, a telephone, or an  
answering machine to your unit.  
n• The use of the jacks on the side may differ in certain countries. See “Appendix C” for  
details.  
• Be sure to connect any external device before using your FAX.  
Follow this procedure to connect the telephone line cord and external device(s):  
Connect the supplied  
telephone line cord  
to the L jack, then  
the other end to the  
telephone line jack  
on your wall.  
Connect the optional  
handset or telephone  
cord to the h jack.  
Connect the  
1
2
3
additional telephone,  
answering machine,  
or data modem cord  
to the t jack.  
2-6  
Setting Up  
Chapter 2  
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n• Canon cannot guarantee that all answering machines will be compatible with your unit,  
due to varying specifications.  
• If you have connected an external device to your FAX, be sure to set the correct receive  
mode (1 Chapter 8).  
• To connect an additional telephone as well as an answering machine, connect the  
additional telephone to the answering machine, and then the answering machine to your  
FAX.  
• If you connect a data modem to your FAX and you use it extensively, or others access  
your PC frequently through the data modem, you may want a dedicated telephone line  
for your data modem.  
Chapter 2  
Setting Up  
2-7  
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Connecting the Power Cord  
Before connecting the power cord, see Power Supply, p. 1-6.  
Follow this procedure to connect the power cord:  
Connect the supplied power cord  
to the power cord connector.  
Then connect the other end into  
a properly grounded 200—240 V  
AC three-prong outlet.*  
The FAX has no power switch, so its power is on as long as it is plugged in. Once  
connected, though, the unit still needs time to warm up before you can use it. Wait until  
the LCD no longer displays PLEASE WAIT.  
n• The FAX is equipped with a three-prong, grounding-type plug provided with a third  
(grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety feature.  
If you are unable to insert the plug into your outlet, contact an electrician to replace the  
outlet. Do not defeat the safety purpose of the grounding-type plug by breaking off the  
third prong or using a 3-to-2 adaptor.*  
• Do not plug the FAX into the same circuit as an appliance such as an air conditioner,  
electric typewriter, television, or copier. Such devices generate electrical noise that can  
interfere with your FAX’s ability to send and receive faxes.  
When you connect the power cord to an AC outlet for the first time, DISPLAY  
LANGUAGE will appear in the LCD display after PLEASE WAIT. In this case, set the  
language for the LCD display and the country**. (1 p. 2-9)  
*The shape of the plug and outlet vary depending on the country of purchase.  
**The country selection feature is available for certain countries only.  
2-8  
Setting Up  
Chapter 2  
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Setting the Language and Country*  
When you connect the power cord to an AC outlet for the first time, you need to select  
the language for the LCD display. For some countries, you also need to select the  
country where you are using the FAX machine. The FAX machine automatically  
switches the selectable settings and the default settings in the menus to suit the  
selected country.  
Follow this procedure to set the language and country.  
After connecting the power cord, the display changes from PLEASE WAIT to DISPLAY  
LANGUAGE.  
PLEASE WAIT  
DISPLAY LANGUAGE  
1
2
3
Press Set.  
Ex:  
ENGLISH  
Press ∂ or ¨ to select the preferred  
language for the LCD display.  
Ex:  
Ex:  
ENGLISH  
Press Set.  
DATA ENTRY OK  
I If COUNTRY SELECT does not appear after DATA ENTRY OK in step 3:  
The FAX enters standby mode.  
Ex:  
15:00  
FaxOnly  
I If COUNTRY SELECT appears after DATA ENTRY OK in step 3:  
COUNTRY SELECT  
4
5
Press Set.  
Ex:  
Ex:  
UK  
Press ∂ or ¨ to select the country  
where you are using the FAX.  
SWITZERLAND  
• If your country name does not appear,  
select OTHERS.  
*The country selection feature is available for certain countries only.  
Chapter 2  
Setting Up  
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6
Press Set.  
The FAX enters standby mode.  
DATA ENTRY OK  
PUT IN CARTRIDGE  
Ex:  
15:00  
FaxOnly  
Once you have selected the language and country, these setting menus will not appear  
next time you connect the power cord.  
n• To check the settings made by the country selection, you can print the USER’S DATA  
LIST (1 p. 14-2).  
• You can change the language or country setting using the SYSTEM SETTINGS menu  
(1 p.14-10).  
2-10  
Setting Up  
Chapter 2  
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Main Components of the FAX  
MULTI-PURPOSE TRAY COVER  
PAPER REST  
SUPPORT TRAYS  
FACE-DOWN DELIVERY  
SLOT  
PAPER GUIDES  
MULTI-PURPOSE TRAY  
LATCH  
DOCUMENT GUIDES  
ADF (AUTOMATIC  
DOCUMENT FEEDER)  
FRONT COVER  
FACE-UP DELIVERY SLOT  
DOCUMENT SUPPORT  
OPERATION PANEL  
PAPER DELIVERY  
SELECTOR  
FX-3 TONER CARTRIDGE  
COMPARTMENT  
TRANSFER CHARGING  
ROLLER  
(DO NOT TOUCH)  
PAPER RELEASE  
LEVER  
FIXING ASSEMBLY  
FRONT COVER  
Chapter 2  
Setting Up  
2-11  
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Operation Panel  
The language used for the Operation Panel varies depending on the country of  
purchase. The following illustration shows the Operation Panel in English.  
• Receive Mode Button  
1
•
Alarm Light  
• LCD  
• Set Button  
1
• Resolution Button  
1
• R Button  
1
• Redial/Pause Button  
1
• Coded Dial Button  
1
•
Hook Button  
1
•
Stop Button  
•
Start/Copy Button  
1
1
• One-Touch Speed Dialling  
Buttons 1  
• Numeric Buttons  
1
• One-Touch Speed Dial Panel  
Special Function Buttons  
• Data Registration  
Button 1  
• Polling Button  
1
• Delayed Transmission  
• Memory Reference  
Button 1  
Button 1  
• Report Button  
1
• ¨, ∂ Buttons  
1
• + Button  
1
• D.T. Button  
1
• ¬, ® Buttons  
1
• Space Button  
1
• Clear Button 1  
* This feature is available for certain countries only.  
2-12  
Setting Up  
Chapter 2  
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Installing the Toner Cartridge  
This section describes how to install the toner cartridge in the FAX for the very first  
time. If you are replacing a used toner cartridge, see p. 12-7.  
Before installing the toner cartridge, be sure to read the following:  
• Use only FX-3 toner cartridges in your FAX.  
• Keep the toner cartridge away from computer screens, disk drives, and floppy disks.  
The magnet inside the toner cartridge may harm these items.  
• Do not store the toner cartridge in direct sunlight.  
• Avoid locations subject to high temperature, high humidity, or rapid changes in  
temperature. Store the toner cartridge between 0° and 35°C.  
• Do not expose the toner cartridge to direct sunlight or bright light for longer than five  
minutes.  
• Store the toner cartridge in its protective bag. Do not open the bag until you are ready  
to install the toner cartridge in the unit.  
• Save the toner cartridge’s protective bag in case you need to repack and transport the  
toner cartridge at a later date.  
• Do not store the toner cartridge in a salty atmosphere or where there are corrosive  
gases such as from aerosol sprays.  
• Do not remove the toner cartridge from the FAX unnecessarily.  
• Do not open the drum protective shutter on the toner cartridge.  
Print quality may deteriorate if the drum surface is exposed to  
light or is damaged.  
• Hold the toner cartridge as shown so that your hand is not  
touching the drum protective shutter.  
• Never touch the drum protective shutter. When holding the  
toner cartridge, avoid touching the drum protective shutter  
with your hands.  
• Do not stand the toner cartridge on end, and do not turn it  
upside down. If toner becomes caked in the toner cartridge,  
it may prove impossible to free it even by shaking the toner  
cartridge.  
Do not place the toner cartridge in fire. Toner powder is flammable.  
c
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Setting Up  
2-13  
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Follow this procedure to install the toner cartridge in the FAX:  
1
2
Make sure the FAX is plugged in.  
Lift the latch and open the front cover.  
Do not open the front cover  
without lifting the latch since this  
may damage your unit.  
c
3
4
Remove the new FX-3 toner cartridge  
from its protective bag.  
• Save the protective bag in case you  
need to repack the toner cartridge at a  
later date.  
Gently rock the toner cartridge from  
side to side a few times to distribute  
the toner evenly inside it.  
• Poor print quality may result if the toner  
is unequally distributed.  
2-14  
Setting Up  
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5
Place and support the toner cartridge  
on a flat, clean surface, then gently  
pull on the plastic tab to remove the  
plastic seal.  
• Use a firm, even pull to avoid breaking  
the seal.  
SIDE VIEW  
TOP VIEW  
PULL WITHIN  
THIS RANGE  
PULL WITHIN  
THIS RANGE  
6
7
Hold the toner cartridge by its handle  
and insert it into the FAX as far as it  
will go, making sure that its tabs are  
aligned with the rails inside the unit.  
• Always hold the toner cartridge by its  
handle.  
Use both hands to close the front  
cover.  
Chapter 2  
Setting Up  
2-15  
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Loading Paper  
This section explains how to load plain paper in the multi-purpose tray.  
For complete details on paper requirements and selecting paper for your FAX, see  
Chapter 5.  
Before loading paper, be sure to read the following:  
The laser printing process uses high temperatures to fuse toner to the paper. Use  
paper that will not melt, vaporise, discolour, or emit dangerous fumes at  
c
temperatures near 170°C. For example, do not use vellum paper in a laser printer.  
Make sure any letterhead or coloured paper you use can withstand high  
temperatures.  
• Your FAX supports regular copier paper, cotton bond paper, and typical letterhead  
paper. It does not require special paper. Use cut-sheet paper only, not paper that  
comes on a roll.  
• Be sure to load paper of the correct size, weight, and quantity recommended for your  
FAX (1 Chapter 5).  
• The multi-purpose tray is factory-set for loading A4-size paper, but you can change  
this setting to other paper sizes (1 p. 5-7).  
• You can choose whether paper is delivered through the face-up or face-down delivery  
slot (1 p. 5-4). Choose according to the task you are performing.  
• The face-down delivery slot can hold up to approximately 50 sheets of paper. To  
prevent paper jams, remove paper from this slot before the count reaches 50.  
• Do not load paper while the FAX is printing.  
• Do not leave paper stacked in the multi-purpose tray for long periods of time since it  
may bend or curl and cause problems.  
• Certain environmental conditions, such as extreme temperatures or humidity, can  
cause some paper to misfeed in the multi-purpose tray. If you have trouble, feed one  
sheet at a time.  
• Take care not to drop any foreign objects into the multi-purpose tray.  
• Avoid mixing new stock with paper  
already loaded in the multi-purpose tray.  
Adding new stock without removing the  
paper already loaded will cause paper  
jams. If you must add new stock, remove  
the loaded paper and reload it together  
with the new stock.  
2-16  
Setting Up  
Chapter 2  
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Follow this procedure to load a stack (maximum 10 mm stack height) of A4-size plain  
paper in the multi-purpose tray:  
1
2
3
4
Remove the multi-purpose tray cover  
from the FAX.  
Prepare a stack of paper by tapping  
it on a flat surface to even its edges.  
Open the paper guides to the  
approximate width of the stack.  
Insert the stack into the multi-purpose  
tray q (print side facing you and top  
edge first), then adjust the paper  
guides to the width of the paper w.  
1
• Make sure there are no gaps between  
the paper guides and the paper stack.  
2
2
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Setting Up  
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5
6
Replace the multi-purpose tray cover.  
• Be sure to replace this cover to prevent  
dust accumulating inside the unit.  
Adjust the paper delivery selector if  
necessary (1 p. 5-4).  
Your FAX is now ready to print.  
Testing the FAX  
Once you have assembled the FAX, installed the toner cartridge, and loaded paper, you  
can make sure the FAX is printing properly by making several copies of a document (1  
p. 10-2).  
If you have problems printing, see Chapter 13.  
2-18  
Setting Up  
Chapter 2  
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Chapter 3  
Registering Information  
Guidelines for Entering Numbers, Letters, and Symbols.....................3-2  
Correcting a Mistake...............................................................................3-4  
Registering Sender Information..............................................................3-5  
What is Sender Information?..................................................................3-5  
Entering the Date and Time ...................................................................3-6  
Registering Your FAX Number and Name..............................................3-6  
Setting the Telephone Line Type.............................................................3-8  
Dialling Through a Switchboard..............................................................3-9  
Registering the R Button........................................................................3-9  
Setting the Summer Time ......................................................................3-11  
Chapter 3  
Registering Information  
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3-1  
Guidelines for Entering Numbers, Letters,  
and Symbols  
When you come to a step that requires you to enter a name or number, refer to the  
table below to determine which numeric button to press for the character you want:  
If you pause for more than 60 seconds between entering data, the unit will automatically  
return to standby mode.  
n
3-2  
Registering Information  
Chapter 3  
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I Changing Between Number and Letter Modes  
Press T to select number mode (:1),  
uppercase letter mode (:A), or lowercase  
_
:1  
letter mode (:a).  
(Number mode)  
_
:A  
(Uppercase letter mode)  
_
:a  
(Lowercase letter mode)  
I Entering Letters  
1
Press T to switch to uppercase  
letter mode (:A) or lowercase letter  
mode (:a).  
Ex:  
Ex:  
_
:A  
:A  
2
Press the numeric button that contains  
the letter you want.  
C
• Press repeatedly until the letter you  
want appears. Each button cycles  
through the letters it contains.  
• If you are unsure which button to press  
for the letter you want, see p. 3-2.  
3
Continue entering other letters using  
the numeric buttons.  
Ex:  
CA  
:A  
• If the next letter you want to enter is  
under a different numeric button, simply  
press that button until the letter you  
want appears.  
-or-  
If the next letter you want to enter is  
under the same numeric button you  
pressed in step 2, press ® to move the  
cursor to the right. Then press that  
same numeric button repeatedly until  
the letter you want appears.  
• To enter a space, press Space.  
Chapter 3  
Registering Information  
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3-3  
I Entering Numbers  
1
Press T to switch to number mode (:1).  
_
:1  
:1  
2
Press the numeric button that contains  
the number you want.  
• To enter a space, press Space.  
Ex:  
Ex:  
1_  
3
Continue entering other numbers using  
the numeric buttons.  
10_  
:1  
I Entering Symbols  
1
Press # repeatedly until the symbol  
you want appears.  
Ex:  
Ex:  
#
:1  
:1  
2
If you want to enter another symbol,  
press ® to move the cursor to the  
right, then press # repeatedly until the  
symbol you want appears.  
#–  
Correcting a Mistake  
You can delete an entire entry by pressing Clear. Alternatively, follow this procedure to  
correct individual characters:  
1
2
Use ¬ or ® to move the cursor under  
the incorrect character.  
Ex:  
Ex:  
CANEN  
CANON  
:A  
:A  
Press the numeric button that contains  
the correct letter, to enter it over the  
incorrect character.  
• If you are unsure which button to press  
for the letter you want, see p. 3-2.  
3
When you have finished making  
corrections, press Set to register your  
new entry.  
3-4  
Registering Information  
Chapter 3  
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Registering Sender Information  
What is Sender Information?  
When you receive a fax, the name of the person or company who sent you the fax,  
their fax/telephone number, and the date and time of transmission may be printed in  
small type at the top of each page. This information is called the Sender information or  
the Transmit Terminal Identification (TTI). Similarly, you can register your details in your  
FAX so that whenever you send a fax, the other party knows who sent it, and when it  
was sent. Below is an example of how your sender information would print on a fax sent  
from your unit:  
To enter the sender information in your FAX, follow the procedures on the following  
pages.  
Chapter 3  
Registering Information  
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3-5  
Entering the Date and Time  
Follow this procedure to set the current date and time:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
3
Press Set three times.  
• The date and time currently set for your  
FAX are displayed.  
DATE & TIME  
Ex:  
Ex:  
20/12 2002 13:30  
4
Use the numeric buttons to enter the  
correct day, month, year, and time in  
this order.*  
27/12 2002 15:00  
• Enter only the last two digits of the year.  
• Use the 24-hour format for the time  
(e.g. 1:00 p.m. as 13:00), and precede  
single digits with a zero.  
• If you make a mistake, press Clear and  
re-enter the date and time.  
5
6
Press Set.  
DATA ENTRY OK  
UNIT TELEPHONE #  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
Registering Your FAX Number and Name  
Follow this procedure to register the fax/telephone number for your FAX, and your  
name or company name:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
3
Press Set twice.  
USER SETTINGS  
DATE & TIME  
*For certain countries, the date (day, mouth and year) is shown in a different order.  
3-6  
Registering Information  
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4
Use ∂ or ¨ to select UNIT  
TELEPHONE #.  
UNIT TELEPHONE #  
TEL=  
5
6
Press Set.  
Ex:  
Ex:  
Use the numeric buttons to enter your  
fax/telephone number (max. 20 digits,  
including spaces).  
TEL=  
123 4567  
• To enter a space, press Space. Spaces  
are optional but make the number  
easier to read.  
• To enter a plus sign (+) before the  
number, press +.  
• If you make a mistake, press Clear and  
re-enter the number.  
7
8
Press Set twice.  
DATA ENTRY OK  
UNIT NAME  
_
Ex:  
Ex:  
:A  
:A  
Use the numeric buttons to enter your  
name or company name (max. 24  
characters, including spaces).  
CAN0N  
• If you are unsure how to enter  
characters, see p. 3-2.  
• If you make a mistake, press Clear and  
re-enter the name.  
9
Press Set.  
DATA ENTRY OK  
TX TERMINAL ID  
10 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
To check the sender information registered in your FAX, you can print the USER’S DATA  
LIST (1 p. 14-2).  
n
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Registering Information  
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3-7  
Setting the Telephone Line Type  
Before using your FAX, make sure it is set for the telephone line type of your telephone  
system. If you are unsure of your telephone line type, check with your local telephone  
company.  
Follow this procedure if you need to change the telephone line type setting:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
3
Press Set twice.  
USER SETTINGS  
DATE & TIME  
4
5
6
Use ∂ or ¨ to select TEL LINE TYPE.  
Press Set.  
TEL LINE TYPE  
TOUCH TONE  
Ex:  
Use ∂ or ¨ to select the telephone  
line type setting you want.  
• You can select from the following:  
– ROTARY PULSE* (For pulse dialling)  
– TOUCH TONE (For tone dialling)  
7
8
Press Set.  
R-KEY SETTING  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
*ROTARY PULSE is available for certain countries only.  
3-8  
Registering Information  
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Dialling Through a Switchboard  
A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your FAX is  
connected through a PBX or other telephone switching system, you have to dial the  
outside line access number first, and then the number of the party you are calling.  
To facilitate this procedure, you can register the PBX access type and the outside line  
access number under the R button so that you only need to press this button before  
dialling the fax/telephone number you want to reach. See below for details.  
Registering the R Button  
Follow this procedure to register the PBX access type and outside line access number  
under the R button:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
3
Press Set twice.  
USER SETTINGS  
DATE & TIME  
4
Use ∂ or ¨ to select R-KEY  
SETTING.  
R-KEY SETTING  
5
6
7
8
Press Set.  
Ex:  
Ex:  
PSTN  
PBX  
Use ∂ or ¨ to select PBX.  
Press Set.  
HOOKING  
Use ∂ or ¨ to select the access type  
of your switching system.  
• You can select from the following:  
– PREFIX  
– HOOKING  
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3-9  
I If you selected HOOKING in step 8:  
9
Press Set.  
REPORT SETTINGS  
10 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
I If you selected PREFIX in step 8:  
9
Press Set.  
10 Use the numeric buttons to enter the  
outside line access number (max. 19  
digits).  
Ex:  
Ex:  
123456  
11 Press Redial/Pause to enter a pause.  
12 Press Set.  
123456P  
REPORT SETTINGS  
13 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
3-10  
Registering Information  
Chapter 3  
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Setting the Summer Time*  
Some countries adopt the summer time system that shifts the clock time ahead or back  
according to the change in seasons. You can select if the time information in your FAX  
changes to match your country’s summer time system and set the day and time when  
the summer time begins and ends.  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
3
4
Press Set.  
Use ∂ or ¨ to select SYSTEM  
SETTINGS.  
SYSTEM SETTINGS  
5
6
7
8
Press Set.  
UN/LOCK PHONE  
Use ∂ or ¨ to select SUMMER TIME.  
Press Set.  
SUMMER TIME  
Ex:  
Ex:  
ON  
ON  
Use ∂ or ¨ to select the setting you want.  
• You can select from the following:  
– ON  
Enables the summer time.  
– OFF  
Disables the summer time.  
I If you selected OFF in step 8:  
9
Press Set.  
TEL REGISTRATION  
10 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
*The Summer Time feature is available for certain countries only.  
Chapter 3  
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3-11  
I If you selected ON in step 8:  
9
Press Set three times.  
BEGIN DATE/TIME  
MONTH  
Ex:  
Ex:  
MARCH  
10 Use ∂ or ¨ to select the month  
APRIL  
in which the summer time starts.  
11 Press Set twice.  
WEEK  
Ex:  
Ex:  
LAST WEEK  
12 Use ∂ or ¨ to select the week  
in which the summer time starts.  
• You can select from the following:  
– FIRST WEEK  
FIRST WEEK  
– SECOND WEEK  
– THIRD WEEK  
– FOURTH WEEK  
– LAST WEEK (fourth or fifth week  
depending on the selected month)  
13 Press Set twice.  
DAY  
Ex:  
Ex:  
SUNDAY  
14 Use ∂ or ¨ to select the day of the  
SUNDAY  
week on which the summer time starts.  
15 Press Set twice.  
TIME  
Ex:  
Ex:  
01:00  
16 Use the numeric buttons to enter  
the time at which the summer time  
compensation is made.  
02:00  
• Use the 24-hour format for the time  
(e.g., 2:00 p.m. as 14:00) and  
precede single digits with a zero.  
3-12  
Registering Information  
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17 Press Set three times.  
END DATE/TIME  
MONTH  
Ex:  
OCTOBER  
18 Use ∂ or ¨ and Set to select the  
month, week, day of the week, and  
time when the summer time ends,  
as in steps 10 to 16 for the BEGIN  
DATE/TIME settings. (e.g. OCTOBER  
LAST WEEK, SUNDAY and 03:00)  
19 Press Set.  
TEL REGISTRATION  
15:00 FaxOnly  
20 Press Stop to return to standby mode.  
Ex:  
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3-13  
3-14  
Registering Information  
Chapter 3  
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Chapter 4  
Document Handling  
Document Requirements.........................................................................4-2  
Scanned Area of a Document................................................................4-2  
Loading Documents.................................................................................4-3  
Adding Pages to the Document in the ADF ...........................................4-4  
Chapter 4  
Document Handling  
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4-1  
Document Requirements  
The documents you load in the ADF for sending and copying must meet the following  
requirements:  
One-page document  
Multipage document of the  
same thickness and weight  
Size  
(W × L)  
Max. 216 mm × Approx. 1 m  
Min. 148 × 105 mm  
Max. 216 × 355.6 mm  
Min. 148 × 105 mm  
Quantity  
1 sheet  
Max. 30 A4- or letter-size sheets*  
Max. 10 legal-size sheets*  
Thickness 0.06 to 0.23 mm  
Weight  
35 to 240 g/m2  
0.06 to 0.13 mm  
40 to 90 g/m2  
I Problem Documents  
• To prevent document jams in the ADF, do not use any of the following:  
– Wrinkled or creased paper  
– Curled or rolled paper  
– Torn paper  
– Carbon paper or carbon-backed paper  
– Coated paper  
– Onion skin or thin paper  
• Remove all fasteners (staples, paper clips, etc.) before loading the document in the  
ADF.  
• Make sure any glue, ink, or correction fluid on the document is completely dry before  
loading it in the ADF.  
• If you have a document that will not feed properly in the ADF, make a photocopy of  
the document and load the copy instead.  
• If you will be sending a document that you have printed from your FAX, be sure to use  
face-down delivery when printing that document (1 p. 5-4).  
Scanned Area of a Document  
The shaded area shows the scanned  
MAX. 4 mm  
area of a document. Make sure your  
document’s text and graphics fall within  
this area.  
A4  
MAX. 4 mm  
MAX. 3 mm  
MAX. 3 mm  
*75 g/m2 paper  
4-2  
Document Handling  
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Loading Documents  
Follow this procedure to load documents in the ADF:  
1
Adjust the document guides to the  
width of the document.  
2
Gently insert the top of the document,  
face down, in the ADF until you hear a  
beep.  
• Tap multipage documents on a flat  
surface to even the edges before  
inserting them in the ADF.  
The document is now ready for scanning.  
• For a multipage document, the pages are fed one by one from the bottom of the stack.  
n
• Wait until all pages of your document have been scanned before starting a new job.  
I Problems With Multipage Documents  
If you have trouble feeding multipage documents in the ADF, remove the stack and tap  
it on a flat surface to even the edges. Then “slant” the stack so that its front edge is  
bevelled, and insert the stack in the ADF.  
To avoid feeding problems, make sure the document meets the document requirements  
(1 p. 4-2).  
n
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Document Handling  
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4-3  
Adding Pages to the Document in the ADF  
If you need to add pages to your document in the ADF, wait until the last page starts  
feeding, then load up to 30 additional pages (10 legal size). The last and first page  
should overlap by about 2.5 cm.  
2.5 cm  
4-4  
Document Handling  
Chapter 4  
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Chapter 5  
Paper Handling  
Paper Requirements.................................................................................5-2  
Printable Area.........................................................................................5-3  
Selecting Paper for Your FAX ..................................................................5-3  
Loading Paper...........................................................................................5-3  
Selecting Face-Up or Face-Down Paper Delivery .................................5-4  
Changing the Paper Size Setting............................................................5-7  
Adjusting the Toner Saver Setting..........................................................5-9  
Chapter 5  
Paper Handling  
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5-1  
Paper Requirements  
You can load the following paper in the multi-purpose tray:  
Paper Size Setting Size (W × L)  
Weight  
Quantity  
Min. 92.4 × 127 mm 64–90 g/m2  
Max. stack height: 10 mm  
Max. 216 × 356 mm 1 sheet: 64–105 g/m2 (Approx. 100 sheets of  
75 g/m2 paper)  
A4  
210 × 297 mm/  
(8.27 × 11.69 in.)  
LTR (Letter)  
LGL (Legal)  
215.9 × 279.4 mm  
(8.5 × 11 in.)  
215.9 × 355.6 mm  
(8.5 × 14 in.)  
CUSTOM1/LONG* 216 × 317 mm to  
216 × 340 mm*  
CUSTOM2/SHORT* 216 × 254 mm to  
216 × 285 mm*  
Once you have decided which paper you want to load, be sure to do the following:  
• Check that your paper is compatible with the FAX (1 p. 5-3).  
• Check that the paper size setting of the multi-purpose tray is set for the paper size  
you are loading (1 p. 5-7).  
• Check that paper delivery is set correctly for the task you are performing (1 p. 5-4).  
• Check that you have loaded the paper correctly in the multi-purpose tray (1 p. 2-16).  
*For this setting, you may need to load fewer sheets.  
5-2  
Paper Handling  
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Printable Area  
The shaded area shows the printable  
area of A4-size paper.  
MAX. 4 mm  
A4  
FEED  
DIRECTION  
MAX. 10 mm  
MAX. 4 mm  
MAX. 5 mm  
Selecting Paper for Your FAX  
Follow these guidelines when selecting paper:  
• To prevent paper jams in the multi-purpose tray, do not use any of the following:  
– Wrinkled or creased paper  
– Coated paper  
– Curled or rolled paper  
– Torn paper  
– Damp paper  
– Onion skin or very thin paper  
• The following types of paper do not print well:  
– Highly textured paper  
– Shiny paper  
– Very smooth paper  
• Make sure the paper is free from dust, lint, and oil stains.  
• Be sure to test paper before purchasing large quantities.  
• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs  
in their original packaging, in a cool, dry location.  
• Store paper at 18°–24°C, 40%–60% relative humidity.  
Loading Paper  
For instructions on loading paper in the multi-purpose tray, see p. 2-16.  
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5-3  
Selecting Face-Up or Face-Down Paper  
Delivery  
I Paper Path  
Understanding how paper feeds through the FAX will help you determine which paper  
delivery slot is appropriate for the task you are performing.  
First, the paper travels to the toner cartridge where a laser beam “draws” the print  
image on the drum, which in turn applies toner to the paper. The paper travels to the  
fixing assembly where the toner is “fixed” (fused) to the paper. The paper then exits the  
FAX through the face-up delivery slot (front of the unit) or the face-down delivery slot  
(top of the unit).  
FACE-DOWN  
DELIVERY  
PAPER  
DELIVERY  
SELECTOR  
FACE-UP DELIVERY  
5-4  
Paper Handling  
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I Selecting Paper Delivery  
Before selecting paper delivery, be sure to take note of the following:  
• Always set the paper delivery selector before printing (1 below).  
• Changing paper delivery while the unit is printing will cause problems. Wait for the  
printout to exit the unit completely before changing paper delivery.  
• The face-down delivery slot can hold up to approximately 50 sheets of paper. To  
prevent paper jams, remove paper from this slot before the count reaches 50.  
• Make sure there is enough room for the paper to exit from the face-up delivery slot.  
Remove each sheet as it is delivered from this slot.  
• Never pull the paper as it comes out of the unit.  
Choose paper delivery according to the task you are performing.  
Select face-up or face-down delivery with the paper delivery selector.  
FACE-DOWN  
FACE-UP  
DELIVERY (D)  
DELIVERY (U)  
When using face-up delivery, you must remove each sheet as it is delivered.  
Failure to do this may cause jams in the face-up delivery slot and result in damage  
to your unit.  
c
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5-5  
You can also use face-up delivery when  
copying or receiving a large number of  
pages. In this case, place the FAX near  
the edge of a table so that the pages can  
fall away from the unit and avoid blocking  
the face-up delivery slot. You may want to  
place a box below the FAX so that the  
pages can collect in it.  
n
5-6  
Paper Handling  
Chapter 5  
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Changing the Paper Size Setting  
The multi-purpose tray is factory-set for loading A4-size paper. If you want to load a  
different paper size (1 p. 5-2), follow this procedure to change the paper size setting:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
3
4
Press Set.  
Use ∂ or ¨ to select PRINTER  
SETTINGS.  
PRINTER SETTINGS  
5
6
7
8
Press Set.  
RX REDUCTION  
PAPER SIZE  
A4  
Use ∂ or ¨ to select PAPER SIZE.  
Press Set.  
Ex:  
Use ∂ or ¨ to select the paper size  
you want for the multi-purpose tray.  
• You can select from the following:  
– A4 (Default)  
– LTR  
– LGL  
– CUSTOM  
• For details on the paper sizes above,  
see p. 5-2.  
I If you selected A4, LTR, or LGL in step 8:  
9
Press Set.  
ECONOMY PRT  
10 Press Stop to return to standby mode.  
Ex:  
Ex:  
15:00  
FaxOnly  
I If you selected CUSTOM in step 8:  
9
Press Set.  
CUSTOM1/LONG  
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5-7  
10 Use ∂ or ¨ to select the custom  
paper size setting.  
• You can select from the following:  
– CUSTOM1/LONG (Default)  
– CUSTOM2/SHORT  
• For details on the paper sizes above,  
see p. 5-2.  
11 Press Set.  
ECONOMY PRT  
12 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
5-8  
Paper Handling  
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Adjusting the Toner Saver Setting  
By enabling the toner saver setting, you can reduce toner consumption of the toner  
cartridge by approximately 30% to 40%. This will extend the toner cartridge life.  
By enabling this setting, print quality will be reduced. For highest print quality, disable this  
setting.  
n
Follow this procedure to enable or disable the toner saver setting:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
3
4
Press Set.  
Use ∂ or ¨ to select PRINTER  
SETTINGS.  
PRINTER SETTINGS  
5
6
7
8
Press Set.  
RX REDUCTION  
ECONOMY PRT  
OFF  
Use ∂ or ¨ to select ECONOMY PRT.  
Press Set.  
Ex:  
Use ∂ or ¨ to select the setting you  
want.  
• You can select from the following:  
– ON (Enable toner saving)  
– OFF (Disable toner saving)  
9
Press Set.  
TONER SUPPLY LOW  
10 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
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5-9  
5-10  
Paper Handling  
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Chapter 6  
Speed Dialling  
What is Speed Dialling?...........................................................................6-2  
Speed Dialling Methods .........................................................................6-2  
Registering One-Touch Speed Dialling ..................................................6-3  
Registering Coded Speed Dialling..........................................................6-8  
Registering Group Dialling....................................................................6-13  
Using Speed Dialling..............................................................................6-16  
Sending a Document With Speed Dialling ...........................................6-16  
Making a Telephone Call With Speed Dialling......................................6-17  
Printing Speed Dialling Lists.................................................................6-18  
Chapter 6  
Speed Dialling  
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6-1  
What is Speed Dialling?  
Instead of having to dial a fax or telephone number using regular dialling (i.e. with the  
numeric buttons), you can simplify the dialling procedure by registering the  
fax/telephone number for speed dialling. This will reduce the number of buttons you  
need to press to dial the fax/telephone number, making it convenient for frequently  
dialled numbers.  
Speed Dialling also allows you to register several fax numbers under one speed dialling  
button or code so that you can send a document to all those fax numbers in one  
operation.  
See below for details on the different speed dialling methods.  
Speed Dialling Methods  
Your FAX offers the following speed dialling methods:  
I One-Touch Speed Dialling (2 p. 6-3)  
Register a fax/telephone number under a one-touch speed dialling button so that you  
only have to press one button to dial that fax/telephone number.  
There are 24 one-touch speed dialling buttons available for you to register  
fax/telephone numbers.  
I Coded Speed Dialling (2 p. 6-8)  
Register a fax/telephone number under a coded speed dialling code so that you only  
have to press Coded Dial and enter the registered two-digit code (using the numeric  
buttons) to dial that fax/telephone number.  
There are 100 codes available for you to register fax/telephone numbers.  
I Group Dialling (2 p. 6-13)  
“Group” up to 123 fax numbers together, so you can send to those fax numbers in one  
quick operation. A group is registered under a one-touch speed dialling button or a  
coded speed dialling code.  
6-2  
Speed Dialling  
Chapter 6  
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Registering One-Touch Speed Dialling  
By registering a fax/telephone number under a one-touch speed dialling button, you can  
simplify dialling of that number to the press of a single button.  
When you register one-touch speed dialling, you will:  
–assign one of the 24 one-touch speed dialling buttons for the fax/telephone number  
you want to register.  
–register the fax/telephone number under that one-touch speed dialling button.  
–register a name for the one-touch speed dialling button. This name appears in speed  
dialling lists, in reports, and at the top of the recipient’s fax if you use memory sending  
(1 p. 7-5).  
–set the transmission type for the fax number you have registered. You can set a  
subaddress and/or password if the other party’s fax machine requires these settings.  
Follow this procedure to register one-touch speed dialling:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
TEL REGISTRATION  
3
4
Use ∂ or ¨ to select TEL  
REGISTRATION.  
Press Set twice.  
1-TOUCH SPD DIAL  
01=  
Ex:  
Ex:  
5
Use ∂ or ¨ to select the one-touch  
speed dialling button (01 to 24)  
under which you want to register the  
fax/telephone number.  
04=  
• If a one-touch speed dialling button has  
already been registered, the number  
registered under that button appears.  
• If a group is already registered under a  
one-touch speed dialling button, GROUP  
DIAL appears.  
6
Press Set twice.  
TELEPHONE NUMBER  
TEL=_  
Ex:  
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6-3  
7
Use the numeric buttons to enter the  
fax/telephone number you want to  
register (max. 120 digits, including  
spaces and pauses).  
Ex:  
TEL=20 545 8545_  
• To enter a space, press Space. Spaces  
are optional and are ignored during  
dialling.  
• To enter a pause, press Redial/Pause  
(1 p. 9-2).  
• To correct a mistake in the number,  
press ¬ to delete the rightmost digit.  
Alternatively, press Clear to delete the  
entire number.  
• To cancel one-touch speed dialling for  
the button you selected, press Clear  
then Set. Press Stop to return to  
standby mode. The fax/telephone  
number and name registered under that  
button will be deleted.  
• If you have already registered a number  
that you want to keep, ignore this step.  
8
9
Press Set twice.  
DATA ENTRY OK  
NAME  
Ex:  
Ex:  
_
:A  
:A  
Use the numeric buttons to enter a  
name for the one-touch speed dialling  
button (max. 16 characters, including  
spaces).  
Canon EUROPA  
• If you are unsure how to enter  
characters, see p. 3-2.  
• If you have already registered a name  
that you want to keep, ignore this step.  
10 Press Set.  
DATA ENTRY OK  
OPTIONAL SETTING  
6-4  
Speed Dialling  
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11 This completes the basic one-touch  
speed dialling settings.  
To continue registering other one-  
touch speed dialling buttons, press  
Data Registration and repeat the  
procedure from step 5.  
Ex:  
Ex:  
05=  
-or-  
To end registering one-touch speed  
dialling buttons, press Stop to return  
to standby mode.  
15:00  
FaxOnly  
-or-  
To register the transmission type for  
the current button you are registering,  
continue with the steps below.  
12 Press Set.  
Ex:  
OFF  
ON  
13 Use ∂ or ¨ to select ON.  
14 Press Set twice.  
TX TYPE  
Ex:  
REGULAR TX  
15 Use ∂ or ¨ to select the transmission  
type setting you want.  
• You can select from the following:  
– REGULAR TX  
Normal transmission. (Choose this  
setting if you previously set  
PSWD/SUBADDRESS and no longer  
want to send with this setting.)  
– PSWD/SUBADDRESS  
Transmission with a subaddress  
and/or password. For details, see the  
following page.  
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6-5  
I If you selected REGULAR TX in step 15:  
16 Press Set.  
Ex:  
Ex:  
05=  
17 Press Stop to return to standby mode.  
15:00  
FaxOnly  
I If you selected PSWD/SUBADDRESS in step 15:  
The other party’s fax machine may require an ITU-T standard subaddress and/or  
password to receive faxes. The subaddress/password you register here must match  
exactly the one(s) registered on the other party’s fax machine. Contact the other party  
to check their settings.  
When sending with a subaddress/password, the other party’s fax machine receives the  
fax only if your subaddress/password matches theirs. Their fax machine then handles  
the received fax according to the feature they are using.  
You also need to register a subaddress/password when polling a fax machine that  
requires these settings (1 p. 9-10).  
Continue with the steps below to register a subaddress/password:  
16 Press Set twice.  
SUBADDRESS  
Ex:  
17 If a subaddress is required, use the  
Ex:  
1234  
numeric buttons to enter it.  
• If a subaddress is not required, ignore  
this step.  
• If you have already registered a  
subaddress that you want to keep,  
ignore this step.  
18 Press Set twice.  
PASSWORD  
Ex:  
19 If a password is required, use the  
Ex:  
4321  
numeric buttons to enter it.  
• If a password is not required, ignore this  
step.  
• If you have already registered a  
password that you want to keep, ignore  
this step.  
6-6  
Speed Dialling  
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20 Press Set.  
Ex:  
05=  
21 To continue registering other one-  
touch speed dialling buttons, repeat  
the procedure from step 5.  
-or-  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
n• Use the destination labels provided with your FAX to label the one-touch speed dialling  
• To check your entries, you can print a list of all the numbers and names registered for  
one-touch speed dialling (1 p. 6-18).  
buttons. Stick the labels above each corresponding button.  
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6-7  
Registering Coded Speed Dialling  
By registering a fax/telephone number under a coded speed dialling code, you can  
simplify dialling of that number to pressing Coded Dial and entering the registered two-  
digit code.  
When you register coded speed dialling, you will:  
–assign one of the 100 codes for the fax/telephone number you want to register.  
–register the fax/telephone number under that coded speed dialling code.  
–register a name for the coded speed dialling code. This name appears in speed  
dialling lists, in reports, and at the top of the recipient’s fax if you use memory sending  
(1 p. 7-5).  
–set the transmission type for the fax number you have registered. You can set a  
subaddress and/or password if the other party’s fax machine requires these settings.  
Follow this procedure to register coded speed dialling:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
TEL REGISTRATION  
3
Use ∂ or ¨ to select TEL  
REGISTRATION.  
4
5
Press Set.  
1-TOUCH SPD DIAL  
CODED SPEED DIAL  
Use ∂ or ¨ to select CODED SPEED  
DIAL.  
6
7
Press Set.  
Ex:  
Ex:  
A00=  
A01=  
Use ∂ or ¨ to select the coded speed  
dialling code (00 to 99) under which  
you want to register the fax/telephone  
number.  
• Alternatively, press Coded Dial and use  
the numeric buttons to enter the code.  
• If a coded speed dialling code has  
already been registered, the number  
registered under that code appears.  
• If a group is already registered under a  
coded speed dialling code, GROUP  
DIAL appears.  
6-8  
Speed Dialling  
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8
9
Press Set twice.  
TELEPHONE NUMBER  
TEL=_  
Ex:  
Ex:  
Use the numeric buttons to enter the  
fax/telephone number you want to  
register (max. 120 digits, including  
spaces and pauses).  
TEL=3 3758 2111_  
• To enter a space, press Space. Spaces  
are optional and are ignored during  
dialling.  
• To enter a pause, press Redial/Pause  
(1 p. 9-2).  
• To correct a mistake in the number,  
press ¬ to delete the rightmost digit.  
Alternatively, press Clear to delete the  
entire number.  
• To cancel coded speed dialling for the  
code you selected, press Clear then  
Set. Press Stop to return to standby  
mode. The fax/telephone number and  
the name registered under that code will  
be deleted.  
• If you have already registered a number  
that you want to keep, ignore this step.  
10 Press Set twice.  
DATA ENTRY OK  
NAME  
Ex:  
Ex:  
_
:A  
:a  
11 Use the numeric buttons to enter a  
name for the coded speed dialling  
code (max. 16 characters, including  
spaces).  
Canon Inc.  
• If you are unsure how to enter  
characters, see p. 3-2.  
• If you have already registered a name  
that you want to keep, ignore this step.  
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6-9  
12 Press Set.  
DATA ENTRY OK  
OPTIONAL SETTING  
13 This completes the basic coded speed  
dialling settings.  
To continue registering other coded  
speed dialling codes, press Data  
Registration and repeat the  
procedure from step 7.  
Ex:  
Ex:  
A02=  
-or-  
To end registering coded speed  
dialling codes, press Stop to return  
to standby mode.  
15:00  
FaxOnly  
-or-  
To register the transmission type for  
the current code you are registering,  
continue with the steps below.  
14 Press Set.  
Ex:  
OFF  
ON  
15 Use ∂ or ¨ to select ON.  
16 Press Set twice.  
TX TYPE  
Ex:  
REGULAR TX  
17 Use ∂ or ¨ to select the transmission  
type setting you want.  
• You can select from the following:  
– REGULAR TX  
Normal transmission. (Choose this  
setting if you previously set  
PSWD/SUBADDRESS and no longer  
want to send with this setting.)  
– PSWD/SUBADDRESS  
Transmission with a subaddress  
and/or password. For details, see the  
following page.  
6-10  
Speed Dialling  
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I If you selected REGULAR TX in step 17:  
18 Press Set.  
Ex:  
Ex:  
A02=  
19 Press Stop to return to standby mode.  
15:00  
FaxOnly  
I If you selected PSWD/SUBADDRESS in step 17:  
The other party’s fax machine may require an ITU-T standard subaddress and/or  
password to receive faxes. The subaddress/password you register here must match  
exactly the one(s) registered on the other party’s fax machine. Contact the other party  
to check their settings.  
When sending with a subaddress/password, the other party’s fax machine receives the  
fax only if your subaddress/password matches theirs. Their fax machine then handles  
the received fax according to the feature they are using.  
You also need to register a subaddress/password when polling a fax machine that  
requires these settings (1 p. 9-10).  
Continue with the steps below to register a subaddress/password:  
18 Press Set twice.  
SUBADDRESS  
Ex:  
19 If a subaddress is required, use the  
Ex:  
1234  
numeric buttons to enter it.  
• If a subaddress is not required, ignore  
this step.  
• If you have already registered a  
subaddress that you want to keep,  
ignore this step.  
20 Press Set twice.  
PASSWORD  
Ex:  
21 If a password is required, use the  
Ex:  
4321  
numeric buttons to enter it.  
• If a password is not required, ignore this  
step.  
• If you have already registered a  
password that you want to keep, ignore  
this step.  
Chapter 6  
Speed Dialling  
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6-11  
22 Press Set.  
Ex:  
A02=  
23 To continue registering other coded  
speed dialling codes, repeat the  
procedure from step 7.  
-or-  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
To check your entries, you can print a list of all the numbers and names registered for  
coded speed dialling (1 p. 6-18). You may want to keep this list near your FAX to refer to it  
when dialling.  
n
6-12  
Speed Dialling  
Chapter 6  
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Registering Group Dialling  
If you frequently send documents to the same group of fax numbers, you can “group”  
these numbers under a one-touch speed dialling button or coded speed dialling code.  
You can then send to all the fax numbers in the group in one quick and simple  
operation.  
When you register group dialling, you will:  
–assign a one-touch speed dialling button or a coded speed dialling code for the group  
of fax numbers you want to register.  
–group up to 123 fax numbers under that button or code. The fax numbers must  
already be registered for one-touch or coded speed dialling (i.e. you cannot enter the  
fax numbers with the numeric buttons).  
–register a name for the group. This name appears in speed dialling lists.  
Follow this procedure to register group dialling:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
TEL REGISTRATION  
3
Use ∂ or ¨ to select TEL  
REGISTRATION.  
4
5
6
7
Press Set.  
1-TOUCH SPD DIAL  
GROUP DIAL  
Use ∂ or ¨ to select GROUP DIAL.  
Press Set.  
Ex:  
01=1-TOUCH SPD  
Select a one-touch speed dialling  
button or coded speed dialling code  
under which you want to register the  
group.  
❚ To register a group under a one-  
touch speed dialling button:  
Use ∂ or ¨ to select the one-touch  
speed dialling button (01 to 24)  
under which you want to register the  
group.  
Ex:  
03=  
• If a one-touch speed dialling button  
has already been registered, 1-TOUCH  
SPD or GROUP DIAL appears.  
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6-13  
❚ To register a group under a coded  
speed dialling code:  
Press Coded Dial, then use the  
numeric buttons to enter the coded  
speed dialling code (00 to 99)  
under which you want to register the  
group.  
Ex:  
A21=  
• If a coded speed dialling code has  
already been registered, CODED  
SPEED or GROUP DIAL appears.  
If you wish to register a group  
under a button or code already  
registered for speed dialling, you  
must delete the previous  
n
information first (1 pp. 6-4, 6-9).  
8
9
Press Set twice.  
TELEPHONE NUMBER  
TEL=  
Ex:  
Enter the one-touch and/or coded  
speed dialling numbers you want to  
register in the group.  
❚ To enter a fax number registered  
for one-touch speed dialling:  
Press the one-touch speed dialling  
button(s) assigned to the number(s)  
you want to register in the group.  
Ex:  
Ex:  
01=905 795 1111  
❚ To enter a fax number registered  
for coded speed dialling:  
Press Coded Dial, then use the  
numeric buttons to enter the two-  
digit code assigned to the number  
you want to register in the group.  
Repeat for other codes.  
A01=03 3758 2111  
• The number registered under the  
button or code you enter appears.  
• You can also enter groups registered  
under buttons or codes. In this case,  
GROUP DIAL appears.  
• You cannot enter numbers not  
registered for one-touch or coded  
speed dialling (i.e. with the numeric  
buttons).  
6-14  
Speed Dialling  
Chapter 6  
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• To add fax numbers to a previously  
registered group, simply enter them as  
explained in this step.  
• If you enter the wrong destination, or if  
you want to delete a destination  
already registered in a group, use ∂ or  
¨ to select that entry, then press  
Clear.  
• To cancel group dialling for the button  
or code you selected, press Clear until  
all entries are deleted, then press Set.  
Press Stop to return to standby mode.  
All fax numbers and the name of the  
group registered under that button or  
code will be deleted.  
10 Press Set twice.  
NAME  
_
Ex:  
Ex:  
:A  
11 Use the numeric buttons to enter a  
name for the group (max.16  
Canon GROUP 2_ :1  
characters, including spaces).  
• If you are unsure how to enter  
characters, see p. 3-2.  
• If you have already registered a name  
that you want to keep, ignore this step.  
12 Press Set.  
DATA ENTRY OK  
04=1-TOUCH SPD  
Ex:  
Ex:  
13 To continue registering other groups,  
repeat the procedure from step 7.  
-or-  
Press Stop to return to standby mode.  
15:00  
FaxOnly  
n• If you registered groups under one-touch speed dialling buttons, use the destination  
labels provided with your FAX to label the buttons. Stick the labels above each  
corresponding button.  
• To check your entries, you can print a list of all the numbers and names registered for  
group dialling (1 p. 6-18). You may want to keep this list near your FAX to refer to it when  
dialling.  
Chapter 6  
Speed Dialling  
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6-15  
Using Speed Dialling  
Once you have registered fax/telephone numbers for one-touch speed dialling  
(1 p. 6-3), coded speed dialling (1 p. 6-8), or group dialling (1 p. 6-13), you can begin  
to send documents or make telephone calls with speed dialling.  
Sending a Document With Speed Dialling  
Follow this procedure to send a document using one-touch speed dialling, coded speed  
dialling, or group dialling:  
1
Load the document, face down in the  
ADF (1 p. 4-3).  
• To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
• You may be unable to send if the  
memory used (shown in the LCD) is  
close to 100%. To free up space in the  
FAX’s memory: print, send, or delete any  
documents you no longer need to be  
stored in memory (1 p. 9-5).  
Ex:  
MEMORY USED 0%  
(Currently used memory)  
DOCUMENT READY  
(Standby to scan)  
2
Enter the one-touch speed dialling  
button or coded speed dialling code  
assigned to the fax number or group  
you want to send to.  
❚ One-touch speed dialling button:  
Press the one-touch speed dialling  
button you want.  
❚ Coded speed dialling code:  
Press Coded Dial, then use the  
numeric buttons to enter the two-  
digit code you want.  
• If you make a mistake, press Stop and  
repeat this step.  
• NO TEL # appears if no fax/telephone  
number or group is assigned to the  
speed dialling button or code you  
pressed.  
3
Press Start/Copy to begin scanning  
for sending, or wait a few seconds for  
the FAX to begin scanning  
automatically.  
• If you do not want the FAX to begin  
scanning automatically after a few  
seconds, disable the TIME OUT setting  
(1 p. 14-6).  
6-16  
Speed Dialling  
Chapter 6  
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Making a Telephone Call With Speed Dialling  
Follow this procedure to dial a telephone number registered for one-touch or coded  
speed dialling on your FAX:  
1
2
3
Make sure you have connected the  
optional handset or a telephone to the  
FAX (1 p. 2-6).  
Press Hook.  
• You can also lift the handset instead of  
pressing Hook.  
TEL=  
Enter the one-touch speed dialling  
button or coded speed dialling code  
assigned to the telephone number you  
want to dial.  
❚ One-touch speed dialling button:  
Press the one-touch speed dialling  
button you want.  
❚ Coded speed dialling code:  
Press Coded Dial, then use the  
numeric buttons to enter the two-  
digit code you want.  
• If you make a mistake, press Hook or  
hang up the handset and start again  
from step 2.  
• NO TEL # appears if no fax/telephone  
number is assigned to the speed  
dialling button or code you pressed.  
• NOT AVAILABLE appears if you  
entered a speed dialling button or code  
assigned to a group of fax numbers.  
4
5
When you hear the other party answer  
the call, pick up the handset to start  
talking.  
When you are finished, simply hang  
up.  
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6-17  
Printing Speed Dialling Lists  
To check the fax/telephone numbers and names registered for speed dialling, you can  
print the speed dialling lists. You may want to keep these lists near your FAX to refer to  
them when dialling.  
Follow this procedure to print speed dialling lists:  
1
2
Open the one-touch speed dial panel.  
Press Report.  
ACTIVITY REPORT  
SPEED DIAL LIST  
3
Use ∂ or ¨ to select SPEED DIAL  
LIST.  
4
5
Press Set.  
1-TOUCH LIST  
Use ∂ or ¨ to select the list you want  
to print.  
• You can select from the following:  
– 1-TOUCH LIST  
– CODED DIAL LIST  
– 1-TOUCH (DETAIL)  
– CODED (DETAIL)  
– GROUP DIAL LIST  
I If you selected GROUP DIAL LIST in step 5:  
6
Press Set.  
• The FAX prints the list.  
I If you selected a list other than GROUP DIAL LIST in step 5:  
6
Press Set.  
SORTED OUTPUT  
YES=(A) NO=(#)  
7
Select in what order you want the lists  
to be printed.  
Press T to print the list with the  
destination names (CONNECTION ID  
on the reports) in alphabetical order  
(sorted).  
-or-  
Press # to print the list in code or  
button order (unsorted).  
• The FAX prints the list.  
Samples of the lists are shown on the following pages.  
6-18  
Speed Dialling  
Chapter 6  
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I 1-TOUCH SPD DIAL LIST 1  
#
1
T
1
I 1-TOUCH SPD DIAL LIST 2 (Detailed List)  
#
1
T
1
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6-19  
I CODED SPEED DIAL LIST 1  
A
A
A
A
A
A
A
A
A
A
A
A
#
1
T
1
I CODED SPEED DIAL LIST 2 (Detailed List)  
A
A
A
A
A
A
A
A
A
A
A
A
#
1
T
1
6-20  
Speed Dialling  
Chapter 6  
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I GROUP DIAL LIST  
Chapter 6  
Speed Dialling  
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6-21  
6-22  
Speed Dialling  
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Chapter 7  
Sending Faxes  
Preparing to Send a Fax ..........................................................................7-2  
Documents You Can Fax ........................................................................7-2  
Setting the Scanning Resolution ............................................................7-2  
Setting the Scanning Contrast................................................................7-3  
Dialling Methods.....................................................................................7-4  
Sending Methods......................................................................................7-5  
Memory Sending ....................................................................................7-5  
Manual Sending Via the Handset...........................................................7-6  
Cancelling Sending ..................................................................................7-8  
Redialling When the Line is Busy...........................................................7-9  
Manual Redialling...................................................................................7-9  
Cancelling Manual Redialling.............................................................7-9  
Automatic Redialling...............................................................................7-9  
What is Automatic Redialling?............................................................7-9  
Cancelling Automatic Redialling.........................................................7-9  
Setting the Options for Automatic Redialling....................................7-10  
Sending the Same Document to Several Fax Numbers  
(Sequential Broadcasting)..................................................................7-12  
Delayed Sending.....................................................................................7-14  
Scanning a Document into Memory for Delayed Sending ...................7-14  
Printing a Document Set for Delayed Sending.....................................7-16  
Deleting a Document Set for Delayed Sending....................................7-17  
Chapter 7  
Sending Faxes  
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7-1  
Preparing to Send a Fax  
Documents You Can Fax  
For information on the types of documents you can fax, their requirements, and details  
on loading documents, see Chapter 4.  
Setting the Scanning Resolution  
You can set the scanning resolution of documents you send. The higher the resolution  
the higher the output quality at the other end, but the slower the transmission speed.  
Adjust the scanning resolution according to the type of document you are sending.  
If you are sending a document that requires some pages to be scanned at a different  
resolution from the others, you can change the resolution setting while the document is  
being scanned. However, please note that the new setting will only be effective from the  
next page scanned.  
Follow this procedure to set the scanning resolution:  
1
Press Resolution to select the resolution  
setting you want.  
Ex:  
FAX PHOTO  
• You can select from the following:  
– FAX STANDARD  
Suitable for most text-only documents.  
– FAX FINE  
Suitable for fine-print documents.  
– FAX PHOTO  
Suitable for documents that contain  
images such as photos. With this  
setting, areas of the document that  
contain photos are automatically  
scanned with 64 levels of grey, rather  
than just in black & white.  
– SUPER FINE  
Suitable for documents that contain  
fine print and images. This setting is  
four times the resolution of the FAX  
STANDARD setting.  
2
Continue with the operation you are  
performing.  
• If you do not proceed with any other  
operation, the LCD returns to standby  
mode after about 10 seconds.  
7-2  
Sending Faxes  
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Setting the Scanning Contrast  
You can adjust the degree of contrast at which your document is scanned for sending  
and copying. Adjust according to how light or how dark your document is.  
Follow this procedure to set the scanning contrast for sending and copying:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
3
Press Set twice.  
USER SETTINGS  
DATE & TIME  
4
Use ∂ or ¨ to select SCAN  
CONTRAST.  
SCAN CONTRAST  
STANDARD  
5
6
Press Set.  
Ex:  
Use ∂ or ¨ to select the scanning  
contrast you want.  
• You can select from the following:  
– STANDARD  
Adequate for most documents.  
– DARKER  
Suitable for light documents.  
– LIGHTER  
Suitable for dark documents.  
7
8
Press Set.  
OFFHOOK ALARM  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
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7-3  
Dialling Methods  
There are several ways of dialling the fax number(s) you want to send to. They are as  
follows:  
• Regular Dialling  
Dial a fax number by using the numeric buttons, similar to dialling a telephone  
number.  
• One-Touch Speed Dialling  
Dial a fax number by pressing the one-touch speed dialling button (01 to 24) assigned  
to the fax number. For details on registering and using one-touch speed dialling,  
see pp. 6-3, 6-16.  
• Coded Speed Dialling  
Dial a fax number by pressing Coded Dial and entering the two-digit code (00 to 99)  
assigned to the fax number. For details on registering and using coded speed dialling,  
see pp. 6-8, 6-16.  
• Group Dialling  
Send a document to a predefined group of fax numbers registered for speed dialling.  
For details on registering groups and using group dialling, see pp. 6-13, 6-16.  
7-4  
Sending Faxes  
Chapter 7  
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Sending Methods  
This section explains the two main sending methods: Memory sending and Manual  
sending via the handset.  
Memory Sending  
Memory sending is a quick and easy way to send a document. As the FAX scans the  
first page of a multipage document into its memory, it begins calling the other party and  
transmitting the information even as the remaining pages are being scanned.  
Since the FAX is multitasking, you can even scan a document into memory while  
performing other tasks.  
The FAX has enough memory to store up to approximately 256 pages* (fewer if the  
document contains many graphics or particularly dense text).  
Follow this procedure to send a document using memory sending:  
1
Load the document, face down in the  
ADF (1 p. 4-3).  
Ex:  
MEMORY USED 0%  
(Currently used memory)  
• To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
• You may be unable to send if the  
memory used (shown in the LCD) is  
close to 100%. Use manual sending via  
the handset instead (1 p. 7-6).  
DOCUMENT READY  
(Standby to scan)  
2
Dial the other party’s fax number.  
Ex:  
TEL=  
9p7654321  
• For dialling methods, see p. 7-4.  
• If you enter the wrong number, press  
Stop, then enter the correct number.  
• If you are connected to a PBX and need  
to first dial an outside line access  
number (“9”, for example), add a pause  
after that number by pressing  
Redial/Pause (1 p. 9-2).  
*Based on Canon FAX Standard Chart No. 1, standard mode.  
Chapter 7  
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7-5  
3
Press Start/Copy to begin scanning  
for sending, or if you used speed  
dialling, wait a few seconds for the  
FAX to begin scanning automatically.  
• If you do not want the FAX to begin  
scanning automatically after a few  
seconds, disable the TIME OUT setting  
(1 p. 14-6).  
• To cancel sending once dialling has  
started, press Stop then T (1 p. 7-8).  
• If the number you are calling is busy, the  
FAX redials the number automatically  
after a few minutes (1 p. 7-9).  
• You can register up to 20 different sending operations for memory sending.  
n
• The document is automatically deleted from memory after sending. This occurs even if  
an error prevents complete transmission of the document.  
Manual Sending Via the Handset  
Manual sending via the handset allows you to talk to the other party before sending a  
document. This method is useful if the other party must manually activate their fax  
machine to receive a fax.  
For this mode, you need to connect the optional handset or a telephone to your FAX  
(1 p. 2-6).  
n
Follow this procedure to send a document using manual sending via the handset:  
1
Make sure you have connected the  
optional handset or a telephone to the  
FAX (1 p. 2-6).  
2
Load the document, face down in the  
ADF (1 p. 4-3).  
• To adjust the resolution and contrast,  
Ex:  
MEMORY USED 0%  
(Currently used memory)  
see pp. 7-2, 7-3.  
DOCUMENT READY  
(Standby to scan)  
3
Press Hook.  
• You can also lift the handset instead of  
pressing Hook.  
TEL=  
7-6  
Sending Faxes  
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4
Dial the other party’s fax/telephone number.  
Ex:  
TEL=  
7654321  
• For dialling methods, see p. 7-4.  
• If you make a mistake during dialling,  
press Hook or hang up the handset  
and start again from step 3.  
I If you hear a high-pitched signal instead of a voice:  
5
Press Start/Copy to begin sending  
the document.  
• If you picked up the handset to dial,  
press Start/Copy and hang up.  
I If you hear a voice:  
5
Pick up the handset and start your  
conversation.  
• If you pressed Hook instead of lifting  
the handset in step 3, you will hear the  
other party’s voice but they will not be  
able to hear you through the speaker.  
Pick up the handset to talk to the other  
party.  
6
7
When you are ready to send your  
document, ask the other party to  
press the start button on their fax  
machine.  
When you hear the high-pitched signal  
of the other party’s fax machine, press  
Start/Copy and hang up to begin  
sending the document.  
n• If using the handset, be sure to hang up after you press Start/Copy on the FAX,  
• The FAX will alert you by beeping if the handset is not hung up properly. Make sure the  
handset is seated properly in its cradle. If you do not want the FAX to beep, disable the  
OFFHOOK ALARM setting (1 p. 14-4).  
otherwise the call will be disconnected.  
Chapter 7  
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7-7  
Cancelling Sending  
Follow this procedure if you want to stop sending a document before transmission is  
completed:  
I If you are sending a document using manual sending via the  
handset:  
1
Press Stop.  
• The transmission is cancelled.  
• The FAX prints an ERROR TX REPORT  
(1 p. 11-4).  
I If you are sending a document using memory sending:  
1
Press Stop.  
• The FAX asks you to confirm that you  
want to cancel sending.  
CANCEL? AYES #NO  
YES=(A) NO=(#)  
2
Press T to cancel sending.  
• Sending is not cancelled until you  
press T.  
• If you change your mind and want to  
continue sending, press #.  
• To cancel transmission of a document  
waiting to be sent (e.g. delayed sending,  
between rediallings), you will have to  
delete it from memory  
(1 pp. 7-17, 9-9).  
• The FAX prints an ERROR TX REPORT  
(1 p. 11-4).  
When you cancel sending, you may need to open the operation panel to remove the  
document from the ADF (1 p. 13-2).  
n
7-8  
Sending Faxes  
Chapter 7  
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Redialling When the Line is Busy  
There are two methods of redialling: Manual redialling and Automatic redialling. This  
section explains these two methods.  
Manual Redialling  
Press Redial/Pause to dial the last number you dialled with the numeric buttons. (This  
starts redialling regardless of whether automatic redialling is enabled.)  
Cancelling Manual Redialling  
To cancel manual redialling, press Stop.  
Automatic Redialling  
What is Automatic Redialling?  
When you are sending a document using memory sending (1 p. 7-5) and the other  
party’s line is busy, the FAX waits the specified time interval and then redials the  
number automatically. This is called Automatic redialling.  
You will know that the FAX is waiting to redial when AUTO REDIAL and the transaction  
number (TX/RX NO.) are displayed in the LCD.  
The automatic redialling options allow you to customise the number of times the FAX  
redials, as well as the time interval between redials. You can also disable automatic  
redialling if you prefer the FAX not to do so.  
If all automatic redialling attempts are unsuccessful, the FAX cancels the transmission  
and prints an ERROR TX REPORT to notify you that the transmission was not  
completed (1 p. 11-4).  
Cancelling Automatic Redialling  
Automatic redialling cannot be cancelled with the Stop button while the FAX is waiting  
to redial. You can either wait until the FAX begins redialling and then follow the  
procedure below, or if you want to cancel while the FAX is waiting to redial, you will  
have to delete the document from memory (1 p. 9-9).  
Follow this procedure to cancel automatic redialling when the FAX begins redialling:  
1
Wait until the FAX begins redialling.  
DIALING  
Chapter 7  
Sending Faxes  
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7-9  
2
3
Press Stop.  
• The FAX asks you to confirm that you  
want to cancel automatic redialling.  
CANCEL? AYES #NO  
YES=(A) NO=(#)  
Press T to cancel redialling.  
• Redialling is not cancelled until you  
press T.  
• If you change your mind and want to  
continue redialling, press #.  
• The FAX prints an ERROR TX REPORT  
(1 p. 11-4).  
Setting the Options for Automatic Redialling  
You can set the following options for automatic redialling:  
• Whether the FAX redials automatically.  
• The number of times the FAX attempts to redial.  
• The time interval between redialling attempts.  
Follow this procedure to adjust the automatic redialling options:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
TX SETTINGS  
ECM TX  
3
4
5
6
7
Press Set.  
Use ∂ or ¨ to select TX SETTINGS.  
Press Set.  
Use ∂ or ¨ to select AUTO REDIAL.  
Press Set.  
AUTO REDIAL  
Ex:  
ON  
7-10  
Sending Faxes  
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8
Use ∂ or ¨ to select the setting you  
want.  
• You can select from the following:  
– ON  
Enables automatic redialling.  
– OFF  
Disables automatic redialling.  
I If you selected OFF in step 8:  
9
Press Set.  
TIME OUT  
15:00  
10 Press Stop to return to standby mode.  
Ex:  
FaxOnly  
I If you selected ON in step 8:  
9
Press Set twice.  
REDIAL TIMES  
2TIMES  
Ex:  
Ex:  
10 Use the numeric buttons to enter the  
number of times you want the FAX to  
redial.  
5TIMES  
• You can select from 1 to 10 times.*  
11 Press Set twice.  
REDIAL INTERVAL  
Ex:  
Ex:  
2MIN.  
5MIN.  
12 Use the numeric buttons to enter the  
time interval between redials.  
• You can select from 2 to 99 minutes.*  
13 Press Set.  
TIME OUT  
15:00  
14 Press Stop to return to standby mode.  
Ex:  
FaxOnly  
*The selectable values vary depending on the country.  
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7-11  
Sending the Same Document to Several  
Fax Numbers (Sequential Broadcasting)  
This feature, also called Sequential Broadcasting, allows you to send the same  
document to several fax numbers in one operation. Simply load the document, enter the  
fax numbers, and the FAX will then scan the document into its memory and send the  
document to all the fax numbers you entered, one after the other.  
You can send the same document to as many as 125 fax numbers using this feature.  
Please note, however, that the fax numbers you enter must be registered for one-touch  
or coded speed dialling (1 Chapter 6). You will only be able to enter one fax number  
using regular dialling (i.e. with the numeric buttons).  
If you frequently send documents to the same group of fax numbers, you can register  
these numbers for group dialling instead. This will simplify dialling (1 p. 6-13).  
n
Follow this procedure to send the same document to several fax numbers:  
1
Load the document, face down in the  
ADF (1 p. 4-3).  
• To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
• You may be unable to send if the  
memory used (shown in the LCD) is  
close to 100%. To free up space in the  
FAX’s memory: print, send, or delete any  
documents you no longer need to be  
stored in memory (1 p. 9-5).  
Ex:  
MEMORY USED 0%  
(Currently used memory)  
DOCUMENT READY  
(Standby to scan)  
2
Enter up to 125 fax numbers using  
any of the following methods:  
❚ One-touch speed dialling:  
Press the one-touch speed dialling  
button(s) you want.  
Ex:  
TEL=905 795 1111  
❚ Coded speed dialling:  
Press Coded Dial, then use the  
numeric buttons to enter the two-  
digit code you want. Repeat for other  
codes.  
Ex:  
Ex:  
A01  
TEL=03 3758 2111  
• Be sure to press Coded Dial before  
each code.  
❚ Regular dialling:  
Use the numeric buttons to enter the  
fax number you want, then press  
Set.  
Ex:  
TEL= 2 887 0166  
• You can only enter one fax number this  
way.  
7-12  
Sending Faxes  
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n• You can enter the fax numbers  
in any order.  
• If you enter a wrong destination,  
press Clear, then enter the  
correct destination.  
• You must enter the second  
destination within five seconds of  
entering the first one. All  
subsequent destinations must be  
entered within 10 seconds. If you  
wait longer than these times, the  
FAX automatically begins  
scanning the document for  
sending. If you do not want the  
FAX to begin scanning  
automatically after a few  
seconds, disable the TIME OUT  
setting (1 p. 14-6).  
• To review the destinations  
entered, use ∂ or ¨ to scroll  
through the numbers.  
3
Press Start/Copy to begin scanning  
for sending, or wait a few seconds for  
the FAX to begin scanning  
automatically.  
• The FAX will first send the document to  
the one-touch speed dialling  
destinations, then the coded speed  
dialling destinations, and finally to the  
destination dialled using regular dialling.  
• If you do not want the FAX to begin  
scanning automatically after a few  
seconds, disable the TIME OUT setting  
(1 p. 14-6).  
• To cancel sending once dialling has  
started, press Stop then T. Sending to  
all destinations you specified in step 2  
will be cancelled. (You cannot cancel  
only one destination.)  
n• If a number is busy, the FAX will continue sending to the other destinations and then  
• If the FAX’s memory becomes full while scanning your document, MEMORY FULL will  
appear in the LCD. If this happens, remove the remainder of the document from the ADF  
(you may need to open the operation panel to do so), then divide the document into  
several sections and send each section separately.  
automatically redial the number that was busy.  
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7-13  
Delayed Sending  
Your FAX allows you to scan a document into its memory and send it automatically to  
as many as 125 fax numbers at a preset time within the next 24 hours. This is called  
Delayed sending or Timer sending. By using this feature, you can take advantage of  
lower long distance rates at night, for example.  
To use delayed sending correctly, make sure the correct time is set on your FAX  
(1 p. 3-6).  
n
Scanning a Document into Memory for Delayed  
Sending  
Follow this procedure to scan a document into the FAX’s memory for delayed sending:  
1
Load the document, face down in the  
ADF (1 p. 4-3).  
• To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
• You may be unable to scan if the  
memory used (shown in the LCD) is  
close to 100%. To free up space in the  
FAX’s memory: print, send, or delete any  
documents you no longer need to be  
stored in memory (1 p. 9-5).  
Ex:  
MEMORY USED 0%  
(Currently used memory)  
DOCUMENT READY  
(Standby to scan)  
2
3
Open the one-touch speed dial panel.  
Press Delayed Transmission.  
REGISTER  
4
5
Press Set.  
Ex:  
Ex:  
SET TIME  
SET TIME  
15:00  
22:30  
Use the numeric buttons to enter the  
time at which you want to send the  
document.  
• Use the 24-hour format for the time  
(e.g. 11:30 p.m. as 23:30), and precede  
single digits with a zero.  
6
Press Set.  
SELECT LOCATIONS  
TEL=  
7-14  
Sending Faxes  
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7
Enter up to 125 fax numbers you want  
to send to using any of the following  
methods:  
❚ One-touch speed dialling:  
Press the one-touch speed dialling  
button(s) you want.  
Ex:  
TEL=905 795 1111  
❚ Coded speed dialling:  
Press Coded Dial, then use the  
numeric buttons to enter the two-  
digit code you want. Repeat for other  
codes.  
Ex:  
Ex:  
A01  
TEL=03 3758 2111  
• Be sure to press Coded Dial before  
each code.  
❚ Regular dialling:  
Use the numeric buttons to enter the  
fax number you want, then press  
Set.  
Ex:  
TEL= 2 887 0166  
• You can only enter one fax number this  
way.  
n• If you enter the wrong  
destination, press Clear, then  
enter the correct destination.  
• When you have entered multiple  
fax numbers, use ∂ or ¨ to scroll  
through the numbers to review  
the destinations.  
8
Press Start/Copy to begin scanning  
the document into the FAX’s memory.  
• When the preset time is reached, the  
FAX sends the document to the  
destination(s) you specified in step 7.  
• You can register up to 20 different delayed sending operations.  
• If the FAX’s memory becomes full while scanning your document, MEMORY FULL will  
appear in the LCD. If this happens, you will not be able to send the document at a preset  
time. Remove the remainder of the document from the ADF (you may need to open the  
operation panel to do so).  
n
• Since the FAX is multitasking, you can perform other tasks even when your FAX is set for  
delayed sending.  
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7-15  
Printing a Document Set for Delayed Sending  
Follow this procedure to print a document stored in memory for delayed sending:  
When you print a document stored in memory for delayed sending using the following  
procedure, the print is reduced to 90% of the original.  
n
1
Open the one-touch speed dial panel.  
2
Press Delayed Transmission.  
REGISTER  
PRINT  
3
4
5
Use ∂ or ¨ to select PRINT.  
Press Set.  
Ex:  
Ex:  
TX/RX NO.  
0001  
Use ∂ or ¨ to select the transaction  
number (TX/RX NO.) of the  
document you want to print.  
TX/RX NO. #0003  
• If you are unsure of the transaction  
number (TX/RX NO.), print the DOC.  
MEMORY LIST (1 p. 9-5).  
• A “#” before the transaction number  
(TX/RX NO.) indicates that that  
document is being sent at that moment  
and can therefore not be selected.  
• Use ¬ or ® to display details of the  
transaction (e.g. destination).  
6
7
Press Set.  
1ST PG ONLY?  
YES=(A) NO=(#)  
Press T to print the first page only, or  
press # to print all pages of the  
document.  
• The FAX prints the document.  
8
To continue printing other documents  
set for delayed sending, repeat the  
procedure from step 5.  
-or-  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
7-16  
Sending Faxes  
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Deleting a Document Set for Delayed Sending  
Follow this procedure to delete a document stored in memory for delayed sending:  
1
2
Open the one-touch speed dial panel.  
Press Delayed Transmission.  
REGISTER  
3
4
5
Use ∂ or ¨ to select DELETE FILE.  
Press Set.  
DELETE FILE  
TX/RX NO.  
Ex:  
Ex:  
0001  
Use ∂ or ¨ to select the transaction  
number (TX/RX NO.) of the  
TX/RX NO. #0003  
document you want to delete.  
• If you are unsure of the transaction  
number (TX/RX NO.), print the DOC.  
MEMORY LIST (1 p. 9-5).  
• A “#” before the transaction number  
(TX/RX NO.) indicates that that  
document is being sent at that moment.  
If you want to delete a document being  
sent, follow the instructions in the LCD.  
• Use ¬ or ® to display details of the  
transaction (e.g. destination).  
6
7
8
Press Set.  
OK TO DELETE?  
YES=(A) NO=(#)  
Press T to delete the document.  
• If you change your mind and want to  
keep the document in memory for  
delayed sending, press #.  
ERASING END  
To continue deleting other documents  
set for delayed sending, repeat the  
procedure from step 5.  
-or-  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
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7-17  
7-18  
Sending Faxes  
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Chapter 8  
Receiving Faxes  
Receiving Methods...................................................................................8-2  
Receiving Faxes Automatically: FAX ONLY MODE ................................8-3  
Setting FAX ONLY MODE ..................................................................8-3  
Receiving Both Faxes and Telephone Calls Automatically:  
Fax/Tel Mode........................................................................................8-5  
Setting Fax/Tel Mode..........................................................................8-5  
Setting the Options for Fax/Tel Mode.................................................8-6  
Receiving Faxes Manually: MANUAL MODE .........................................8-8  
Setting MANUAL MODE.....................................................................8-8  
Receiving a Fax Manually ..................................................................8-8  
Receiving With an Answering Machine: ANS.MACHINE MODE..........8-10  
Setting ANS.MACHINE MODE.........................................................8-10  
Using the FAX With an Answering Machine.....................................8-10  
Receiving While Performing Other Tasks.............................................8-11  
Receiving Faxes in Memory When a Problem Occurs........................8-11  
Cancelling Receiving .............................................................................8-11  
Chapter 8  
Receiving Faxes  
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8-1  
Receiving Methods  
The FAX provides you with several modes for receiving faxes. To determine which mode  
best suits your requirements, refer to the table below:  
Receive Mode  
Main Use Operation  
Requirements  
Details  
FAX ONLY MODE Fax  
The FAX answers all  
calls as fax calls. It  
receives faxes  
Separate telephone p. 8-3  
line for fax use only.  
automatically and  
disconnects voice calls.  
Fax/Tel Mode  
Fax/Tel  
The FAX automatically Optional handset  
p. 8-5  
p. 8-8  
switches between fax  
and voice calls. It  
receives faxes  
or telephone  
connected to the  
FAX.  
automatically and rings  
for voice calls.  
MANUAL MODE Tel  
The FAX rings for every Optional handset  
call, whether a fax call or telephone  
or a voice call. For a fax connected to the  
call, you have to  
manually activate  
reception of a fax.  
FAX.  
ANS.MACHINE  
MODE  
Fax/Tel  
The FAX receives  
documents automatically connected to the  
and the answering  
machine records voice  
messages.  
Answering machine p. 8-10  
FAX.  
NET SWITCH  
Fax/Tel  
Allows you to have one This setting is  
telephone line with two available for certain p. C-7  
p. C-5  
numbers: one for fax  
and one for telephone.  
countries only.  
Once you have decided which mode is suitable for your needs, set the mode as  
described in this chapter. You can change the mode at any time.  
8-2  
Receiving Faxes  
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Receiving Faxes Automatically: FAX ONLY MODE  
If you have a separate telephone line for fax use only, connect your FAX to this line and  
set FAX ONLY MODE. Your FAX will answer all calls as fax calls.  
Setting FAX ONLY MODE  
1
Press Receive Mode to select  
FAX ONLY MODE.  
FAX ONLY MODE  
15:00 FaxOnly  
Ex:  
• After a few seconds, the LCD changes  
to this display:  
If FAX ONLY MODE does not appear in the LCD when you press Receive Mode, follow  
this procedure to set this mode:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
RX SETTINGS  
3
4
5
6
7
8
Press Set.  
Use ∂ or ¨ to select RX SETTINGS.  
Press Set.  
ECM RX  
Use ∂ or ¨ to select RX MODE.  
Press Set.  
RX MODE  
Ex:  
FAX/TEL AUTO SW  
FAX ONLY MODE  
Use ∂ or ¨ to select FAX ONLY  
MODE.  
9
Press Set.  
INCOMING RING  
10 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
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8-3  
11 Confirm that FaxOnly is displayed in  
Ex:  
15:00  
FaxOnly  
the LCD.  
• If FaxOnly is not displayed, press  
Receive Mode to select FAX ONLY  
MODE. After a few seconds, the LCD  
returns to standby mode.  
The FAX treats all incoming calls as fax calls. It receives faxes automatically and  
disconnects any voice calls.  
The FAX does not ring when it receives a fax call. If you want to be alerted when a fax call  
is received, connect the optional handset or a telephone to the FAX, and enable the  
INCOMING RING setting (1 p. 14-7). You can also select the number of rings before the  
FAX answers (1 RING COUNT, p. 14-7).  
n
8-4  
Receiving Faxes  
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Receiving Both Faxes and Telephone Calls  
Automatically: Fax/Tel Mode  
Set this mode if you only have one telephone line for fax and telephone use and want  
your FAX to automatically switch between fax and voice calls.  
For this mode, you need to connect the optional handset or a telephone to your FAX  
(1 p. 2-6).  
n
Setting Fax/Tel Mode  
Follow this procedure to set the receive mode to FAX/TEL AUTO SW  
(Fax/Tel Mode):  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
RX SETTINGS  
3
4
5
6
7
8
Press Set.  
Use ∂ or ¨ to select RX SETTINGS.  
Press Set.  
ECM RX  
Use ∂ or ¨ to select RX MODE.  
Press Set.  
RX MODE  
Ex:  
FAX ONLY MODE  
FAX/TEL AUTO SW  
Use ∂ or ¨ to select FAX/TEL  
AUTO SW.  
9
Press Set.  
RING START TIME  
• To set the options for FAX/TEL AUTO  
SW (Fax/Tel Mode), see the following  
pages.  
10 Press Stop to return to standby mode.  
Ex:  
Ex:  
15:00  
15:00  
FaxTel  
FaxTel  
11 Confirm that FaxTel is displayed in  
the LCD.  
• If FaxTel is not displayed, press Receive  
Mode to select Fax/Tel Mode. After a  
few seconds, the LCD returns to  
standby mode.  
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8-5  
Setting the Options for Fax/Tel Mode  
If you set Fax/Tel Mode, you can control precisely how the FAX handles incoming  
calls by adjusting the following settings:  
–RING START TIME setting: Adjust the time the FAX takes to check whether a call is  
from a fax machine or from a telephone (default: 8 seconds).  
–F/T RING TIME setting: Adjust the length of time the FAX rings when the call is from  
a telephone (default: 22 seconds).  
–DEFAULT ACTION setting: Set whether the FAX switches to receive mode or  
disconnects the call after the ring time set in F/T RING TIME has elapsed (default:  
switches to receive mode).  
I What Happens When Fax/Tel Mode is Selected  
When the FAX receives a call, it responds according to the type of call as follows:  
Type of call  
Telephone  
Fax  
Fax  
Sending document  
manually  
Sending document  
automatically  
Telephone charges  
begin for the caller.  
The FAX answers without ringing.  
The FAX listens for the fax tone.  
(For 8 sec.)  
RING START TIME  
(Default setting  
=8 sec.)  
The fax tone  
is detected.  
The document is  
received automatically  
.
(The fax tone is  
detected and the FAX  
switches to receive  
mode.)  
The fax tone is not detected.  
Pick up the  
handset to talk.  
The FAX starts ringing.  
F/T RING TIME  
(Default setting  
= 22 sec.)  
If you do not pick up the handset  
(within 22 sec.).  
DEFAULT ACTION  
Choose between:  
RECEIVE (default setting) and DISCONNECT.  
DISCONNECT  
The FAX disconnects  
the call.  
RECEIVE  
(Default setting)  
Not all fax machines are capable of sending the fax tone. If this is the case,  
set the DEFAULT ACTION setting to RECEIVE so that the FAX switches to  
receive mode automatically and starts receiving the document. If no  
document comes in, it disconnects the call after approximately 40 seconds.  
8-6  
Receiving Faxes  
Chapter 8  
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Follow this procedure to set the Fax/Tel Mode options:  
1
2
3
Follow steps 1 to 9 on page 8-5.  
RING START TIME  
Press Set.  
Ex:  
Ex:  
8SEC  
Use the numeric buttons to enter the  
RING START TIME duration.  
9SEC  
• You can select from 0 to 30 seconds.*  
• See the previous page for details on this  
setting.  
4
5
Press Set twice.  
F/T RING TIME  
Ex:  
Ex:  
22SEC  
30SEC  
Use the numeric buttons to enter the  
F/T RING TIME duration.  
• You can select from 10 to 60 seconds.*  
• See the previous page for details on this  
setting.  
6
7
Press Set twice.  
DEFAULT ACTION  
Ex:  
RECEIVE  
Use ∂ or ¨ to select the DEFAULT  
ACTION setting you want.  
• You can select from the following:  
– RECEIVE (Switch to receive mode)  
– DISCONNECT (Disconnect the call)**  
• See the previous page for details on this  
setting.  
8
9
Press Set.  
INCOMING RING  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxTel  
* The selectable duration varies depending on the country.  
** DISCONNECT is available for certain countries only.  
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8-7  
Receiving Faxes Manually: MANUAL MODE  
Set this mode if you only have one telephone line that you use mainly for voice calls,  
and only occasionally to receive faxes.  
For this mode, you will need to connect the optional handset or a telephone to your  
FAX to be able to receive voice calls and also to manually activate reception of  
documents. You can activate reception directly from your FAX, or if your telephone is  
located away from your unit, you can dial the remote receiving ID on the telephone to  
activate reception (this is called Remote reception).  
Setting MANUAL MODE  
Follow this procedure to set the receive mode to MANUAL MODE:  
1
Press Receive Mode to select  
MANUAL MODE.  
MANUAL MODE  
• After a few seconds, the LCD changes  
to this display:  
Ex:  
15:00  
Manual  
Receiving a Fax Manually  
Follow this procedure to receive a fax manually:  
1
2
Make sure Manual is displayed in the  
LCD.  
Ex:  
15:00  
Manual  
Make sure you have connected the  
optional handset or a telephone to the  
FAX (1 p. 2-6).  
3
When you hear the optional handset  
or telephone ring, pick up the handset.  
8-8  
Receiving Faxes  
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I If you hear a beep tone or silence:  
4
Someone is trying to send you a fax.  
Press Start/Copy on your FAX and  
hang up to begin receiving the  
document.  
• If you are using the telephone and it is  
located away from your unit, dial 25 (the  
default remote receiving ID) on your  
telephone and hang up.  
I If you hear a voice:  
4
Start your conversation. If the caller  
wants to send a fax after talking to  
you, ask them to press the start button  
on their fax machine.  
5
When you hear a beep, press  
Start/Copy on your FAX and hang up  
to begin receiving the document.  
• If you are using the telephone and it is  
located away from your unit, dial 25 (the  
default remote receiving ID) on your  
telephone and hang up.  
n• If using the handset, be sure to hang up after you press Start/Copy on the FAX,  
• The FAX will alert you by beeping if the handset is not hung up properly. Make sure the  
handset is seated properly in its cradle. If you do not want the FAX to beep, disable the  
OFFHOOK ALARM setting (1 p. 14-4).  
otherwise the call will be disconnected.  
• If you cannot activate reception from the telephone, check that the REMOTE RX setting is  
enabled (1 p. 14-7).  
• You can change the remote receiving ID (1 REMOTE RX ID, p. 14-7), or disable remote  
receiving (1 REMOTE RX, p. 14-7).  
• If you have an answering machine connected to your FAX that can carry out remote-  
control operations (controlling your answering machine from a remote telephone), the  
security code for this function may be the same as the remote receiving ID of your FAX. If  
this is the case, make sure you change the FAX’s remote receiving ID to make it distinct  
from the answering machine’s security code (1 REMOTE RX ID, p. 14-7).  
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8-9  
Receiving With an Answering Machine:  
ANS.MACHINE MODE  
Connecting an answering machine to the FAX allows you to receive faxes and  
telephone messages while you are out.  
In ANS.MACHINE MODE, the FAX allows the answering machine to answer incoming  
calls, then listens for the fax tone and automatically receives the fax if it detects this  
tone.  
Setting ANS.MACHINE MODE  
For this mode, you need to connect an answering machine or a telephone with an  
answering machine to your FAX (1 p. 2-6).  
n
Follow this procedure to set the receive mode to ANS.MACHINE MODE:  
1
Press Receive Mode to select  
ANS.MACHINE MODE.  
• After a few seconds, the LCD changes  
ANS.MACHINE MODE  
15:00 AnsMode  
Ex:  
to this display:  
Using the FAX With an Answering Machine  
Follow these guidelines when using the FAX with an answering machine:  
• Set the answering machine to answer on the first or second ring.  
• When recording the outgoing message on the answering machine:  
– the entire message must be no longer than 15 seconds.  
– in the message, tell your callers how to send a fax. For example:  
“Hello. I can’t answer the phone right now, but please leave a message after the  
beep. If you would like to send a fax, press the start button on your fax machine  
after you finish your message. Thank you.”  
8-10  
Receiving Faxes  
Chapter 8  
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Receiving While Performing Other Tasks  
The FAX is a multitasking device so it can receive faxes and voice calls while you are  
performing other tasks.  
If the FAX cannot print a received fax because it is performing another task that  
prevents it from doing so, it will receive the fax in memory. Then, as soon as it  
completes the other task, the FAX automatically prints the received fax from memory.  
Receiving Faxes in Memory When a  
Problem Occurs  
If the FAX encounters a problem when it is receiving a fax, it automatically stores the  
unprinted pages of the fax in memory. It then displays REC’D IN MEMORY as well as  
one or more messages in the LCD. For an explanation of the message(s) and details  
on the action to take, see p. 13-8.  
• The FAX’s memory can store up to approximately 256 pages.*  
n
• You can set the unit so that it does not store faxes in memory if a problem occurs during  
reception (1 MEMORY RX, p. 14-7).  
• Once the problem is solved and the unit prints the received fax, it will delete the fax from  
memory.  
• If the unit’s memory becomes full while receiving a fax in memory, you will not be able to  
receive the remaining pages. Contact the other party and ask them to resend the  
remainder of the fax.  
Cancelling Receiving  
Follow this procedure if you want to stop receiving a fax before reception is completed:  
1
Press Stop.  
• The FAX asks you to confirm that you  
want to cancel receiving.  
CANCEL? AYES #NO  
YES=(A) NO=(#)  
2
Press T to cancel receiving.  
• Receiving is not cancelled until you  
press T.  
• If you change your mind and want to  
continue receiving, press #.  
TX/RX CANCELLED  
Ex:  
TX/RX NO.  
5003  
*Based on Canon FAX Standard Chart No. 1, standard mode.  
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Receiving Faxes  
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8-11  
8-12  
Receiving Faxes  
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Chapter 9  
Special Features  
Special Dialling.........................................................................................9-2  
Entering Pauses in a Fax/Telephone Number........................................9-2  
Switching Temporarily to Tone Dialling...................................................9-3  
Confirming a Dial Tone...........................................................................9-4  
Dialling Through a Switchboard..............................................................9-4  
Documents Stored in Memory ................................................................9-5  
Printing a List of Documents Stored in Memory ....................................9-5  
Printing a Document Stored in Memory.................................................9-6  
Sending a Document Stored in Memory................................................9-7  
Deleting a Document Stored in Memory................................................9-9  
Polling......................................................................................................9-10  
What is Polling?....................................................................................9-10  
Polling Receiving ..................................................................................9-10  
Polling Another Fax Machine............................................................9-10  
Cancelling Polling Receiving ............................................................9-12  
Polling Sending.....................................................................................9-12  
Setting Up the Polling Box................................................................9-12  
Scanning a Document into the Polling Box......................................9-15  
Changing or Deleting the Polling Box Settings ................................9-15  
Restricting Use of Your FAX ..................................................................9-17  
Enabling Restriction of Your FAX..........................................................9-17  
Cancelling Restriction of Your FAX.......................................................9-18  
Restricting Reception ............................................................................9-20  
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9-1  
Special Dialling  
Entering Pauses in a Fax/Telephone Number  
You may need to enter pauses in a fax/telephone number in the following situations:  
–When you dial or register an overseas number. The length and position of the pause  
depends on the telephone system of your country.  
–When your FAX is connected to a switchboard. For details, see p. 3-9.  
Follow this procedure to enter pauses during regular dialling or when registering a  
number for speed dialling:  
1
2
When you come to the step that  
requires you to enter the fax/telephone  
number, use the numeric buttons to  
enter the number up to where a pause  
is necessary.  
Ex:  
TEL=  
00  
• If you enter the wrong number, press  
Clear, then enter the correct number.  
Press Redial/Pause to enter a pause.  
• A pause entered within a number (p) is  
two seconds* long.  
Ex:  
TEL=  
00P  
• For a longer pause, press Redial/Pause  
again for another two-second* pause.  
Alternatively, you can change the length  
of the pause (1 MID PAUSE SET,  
p. 14-6).  
3
Continue entering the rest of the fax/  
telephone number with the numeric  
buttons.  
• If you enter the wrong number, press  
Clear and start again from step 1.  
Ex:  
Ex:  
TEL=  
00p811234  
4
5
To enter a pause at the end of the  
number, press Redial/Pause.  
• A pause at the end of a number (P) is  
fixed to ten seconds.  
TEL= 00p811234P  
Continue with the operation you are  
performing.  
*The duration of a pause varies depending on the country.  
9-2  
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Switching Temporarily to Tone Dialling  
Many information services for banks, airline reservations, hotel reservations, etc.,  
require tone dialling for their services. If your FAX is set for pulse dialling (1 p. 3-8),  
follow this procedure to set the unit temporarily for tone dialling:  
To talk to the other party, you will need to connect the optional handset or a telephone to  
your FAX (1 p. 2-6).  
n
1
Press Hook.  
• You can also lift the handset instead of  
pressing Hook.  
TEL=  
TEL=  
2
Use the numeric buttons to dial the  
telephone number of the information  
service.  
• The FAX connects using the pulses  
required by your telephone line.  
Ex:  
Ex:  
7654321  
3
When the recorded message of the  
information service answers, press  
TEL=  
7654321T  
T( ) to switch to tone dialling.  
T
• When T( ) is pressed, T is displayed in  
T
the LCD.  
• If you pressed Hook in step 1, you can  
pick up the handset if you need to talk  
to the other party.  
4
5
Use the numeric buttons to enter the  
numbers requested by the information  
service.  
Ex:  
TEL=7654321TA34  
• Numbers entered after pressing T(  
)
T
will be dialled using tone dialling.  
When you have finished, press Hook  
to disconnect the call.  
• If you used the handset, hang up to  
disconnect the call.  
• Tone dialling is cancelled when you  
disconnect the call.  
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9-3  
Confirming a Dial Tone*  
This feature allows you to set your FAX to listen for and detect a dial tone in the middle  
of a fax/telephone number before dialling the rest of the number. This is called Dial tone  
detection.  
Follow this procedure for dial tone detection during regular dialling or when registering  
a number for speed dialling:  
1
2
3
4
When you come to the step that  
requires you to enter the fax/telephone  
number, use the numeric buttons to  
enter the number up to where dial  
tone detection is required.  
Ex:  
Ex:  
Ex:  
TEL=  
TEL=  
TEL=  
345  
Open the one-touch speed dial  
panel and press D.T. for dial tone  
detection.  
• A small dot indicates where the FAX will  
wait for the dial tone.  
345  
•
Continue entering the rest of the fax/  
telephone number with the numeric  
buttons.  
• If you enter the wrong number, press  
Clear and start again from step 1.  
345 1234  
•
Continue with the operation you are  
performing.  
Dialling Through a Switchboard  
For details on dialling through a switchboard, see p. 3-9.  
*This feature is available for certain countries only.  
9-4  
Special Features  
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Documents Stored in Memory  
This section describes how to perform different operations with documents stored in  
memory. You will find instructions for printing a list of documents in memory, as well as  
procedures for printing, sending, and deleting documents stored in memory.  
Printing a List of Documents Stored in Memory  
The FAX can print a list of documents stored in memory, along with the transaction  
number (TX/RX NO.) of each document. Once you know the transaction number of a  
document in memory, you can print it, send it, or delete it. These procedures are  
described on the following pages.  
Follow this procedure to print a list of documents stored in memory:  
1
2
Open the one-touch speed dial panel.  
Press Memory Reference.  
DOC. MEMORY LIST  
PRINTING REPORT  
3
Press Set.  
• The FAX prints the DOC. MEMORY  
LIST.  
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9-5  
Printing a Document Stored in Memory  
Follow this procedure to print a document stored in memory:  
When you print a document stored in memory using the following procedure, the print is  
reduced to 90% of the original.  
n
1
Open the one-touch speed dial panel.  
2
Press Memory Reference.  
DOC. MEMORY LIST  
PRINT DOCUMENT  
3
Use ∂ or ¨ to select PRINT  
DOCUMENT.  
4
5
Press Set.  
Ex:  
Ex:  
TX/RX NO.  
0001  
Use ∂ or ¨ to select the transaction  
number (TX/RX NO.) of the  
document you want to print.  
TX/RX NO. #0003  
• If you are unsure of the transaction  
number (TX/RX NO.), print the DOC.  
MEMORY LIST (1 p. 9-5).  
• A “#” before the transaction number  
(TX/RX NO.) indicates that that  
document is being sent at that moment  
and can therefore not be selected.  
• Use ¬ or ® to display details of the  
transaction (e.g. destination).  
6
7
Press Set.  
1ST PG ONLY?  
YES=(A) NO=(#)  
Press T to print the first page only, or  
press # to print all pages of the  
document.  
• The FAX prints the document.  
8
To continue printing other documents  
in memory, repeat the procedure from  
step 5.  
-or-  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
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Sending a Document Stored in Memory  
Follow this procedure to send a document received in memory:  
1
2
Open the one-touch speed dial panel.  
Press Memory Reference.  
DOC. MEMORY LIST  
RESEND DOCUMENT  
3
Use ∂ or ¨ to select RESEND  
DOCUMENT.  
4
5
Press Set.  
Ex:  
Ex:  
TX/RX NO.  
0001  
Use ∂ or ¨ to select the transaction  
number (TX/RX NO.) of the  
document you want to send.  
TX/RX NO. #5003  
• If you are unsure of the transaction  
number (TX/RX NO.), print the DOC.  
MEMORY LIST (1 p. 9-5).  
• A “#” before the transaction number  
(TX/RX NO.) indicates that that  
document is being sent or printed at that  
moment, and can therefore not be  
selected.  
• Use ¬ or ® to display details of the  
transaction (e.g. destination).  
6
7
Press Set.  
SELECT LOCATIONS  
TEL=  
Enter up to 125 fax numbers you want  
to send to using any of the following  
methods:  
❚ One-touch speed dialling:  
Press the one-touch speed dialling  
button(s) you want.  
Ex:  
TEL=905 795 1111  
❚ Coded speed dialling:  
Press Coded Dial, then use the  
numeric buttons to enter the two-  
digit code you want. Repeat for  
other codes.  
Ex:  
Ex:  
A01  
TEL=03 3758 2111  
• Be sure to press Coded Dial before  
each code.  
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9-7  
❚ Regular dialling:  
Use the numeric buttons to enter the  
fax number you want, then press  
Set.  
Ex:  
TEL= 2 887 0166  
• You can only enter one fax number this  
way.  
n• If you enter a wrong destination,  
press Clear, then enter the  
correct destination.  
• To review the destinations  
entered, use ∂ or ¨ to scroll  
through the numbers.  
8
Press Set to begin sending.  
• To cancel sending once dialling has  
started, press Stop then T. Sending to  
all the destinations you specified in step  
7 will be cancelled. (You cannot cancel  
only one destination.)  
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Deleting a Document Stored in Memory  
Follow this procedure to delete a document stored in memory:  
1
2
Open the one-touch speed dial panel.  
Press Memory Reference.  
DOC. MEMORY LIST  
DELETE DOCUMENT  
3
Use ∂ or ¨ to select DELETE  
DOCUMENT.  
4
5
Press Set.  
Ex:  
Ex:  
TX/RX NO.  
0001  
Use ∂ or ¨ to select the transaction  
number (TX/RX NO.) of the  
TX/RX NO. #0003  
document you want to delete.  
• If you are unsure of the transaction  
number (TX/RX NO.), print the DOC.  
MEMORY LIST (1 p. 9-5).  
• A “#” before the transaction number  
(TX/RX NO.) indicates that that  
document is being sent at that moment.  
If you want to delete a document being  
sent, follow the instructions in the LCD.  
• Use ¬ or ® to display details of the  
transaction (e.g. destination).  
6
Press Set.  
OK TO DELETE?  
• If you are deleting a document stored in  
the polling box (1 p. 9-12), enter the  
password that restricts access to the  
polling box settings, then press Set.  
YES=(A) NO=(#)  
7
8
Press T to delete the document.  
• If you change your mind and want to  
keep the document in memory, press #.  
ERASING END  
To continue deleting other documents  
in memory, repeat the procedure from  
step 5.  
-or-  
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
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9-9  
Polling  
What is Polling?  
In normal faxing, a fax machine sends a document to another fax machine. With polling,  
a fax machine calls another fax machine and requests that a document be sent to it; in  
other words, it “polls” that fax machine.  
Your FAX has the capability of functioning in both roles; it can poll another fax machine  
to retrieve a document from it (polling receiving), or it can hold a document in its polling  
box so that other fax machines can poll your FAX and retrieve your document (polling  
sending).  
Polling Receiving  
In polling receiving, your FAX calls another fax machine and requests it sends the  
document it is holding.  
You may find polling receiving convenient in the following situations:  
–When you want to retrieve a document from an establishment, such as bank or  
information service.  
–When you want to retrieve a document from another fax machine at your  
convenience.  
–When you want to bear the transmission cost of receiving a document.  
Polling Another Fax Machine  
Before polling another fax machine, be sure to read the following:  
• The FAX can only poll fax machines that support polling.  
• The document you want to retrieve must be ready to be polled on the other party’s fax  
machine. If necessary, call the other party to check.  
• Call the other party and check if you require a subaddress and/or password to retrieve  
the document from their fax machine. If you do, take note of them and register them  
together with the fax number for speed dialling (1 Chapter 6). You can only poll with a  
subaddress/password by using speed dialling. If you do not require a  
subaddress/password, you can retrieve the document without having to enter these  
numbers.  
• If the other party is using a Canon fax machine and their unit does not support  
subaddress/password transactions, ask them to set the polling ID on their fax machine  
to 255 or 11111111 binary.  
• You can poll several fax machines in one operation. Each polling operation can  
retrieve documents from as many as 125 fax numbers.  
• The subaddress/password must be an ITU-T standard subaddress/password.  
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Follow this procedure to poll one or several fax machine(s):  
1
2
Open the one-touch speed dial panel.  
Press Polling.  
POLLING TX  
POLLING RX  
3
4
5
Use ∂ or ¨ to select POLLING RX.  
Press Set.  
Enter up to 125 fax numbers you want  
to poll using any of the following  
methods:  
❚ One-touch speed dialling:  
Press the one-touch speed dialling  
button(s) you want.  
Ex:  
TEL=905 795 1111  
❚ Coded speed dialling:  
Press Coded Dial, then use the  
numeric buttons to enter the two-  
digit code you want. Repeat for other  
codes.  
Ex:  
Ex:  
A01  
TEL=03 3758 2111  
• Be sure to press Coded Dial before  
each code.  
❚ Regular dialling:  
Use the numeric buttons to enter the  
fax number you want, then press  
Set.  
Ex:  
TEL= 2 887 0166  
• You can only enter one fax number this  
way.  
n• If you enter a wrong destination,  
press Clear, then enter the  
correct destination.  
• You cannot enter a  
subaddress/password with  
regular dialling. If you need to  
enter a subaddress/password for  
polling, register them together  
with the fax number for speed  
dialling (1 Chapter 6).  
• To review the destinations  
entered, use ∂ or ¨ to scroll  
through the numbers.  
6
Press Start/Copy to begin polling the  
fax machine(s).  
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9-11  
Cancelling Polling Receiving  
To cancel polling receiving, follow the same procedure as for cancelling receiving  
(1 p. 8-11).  
Polling Sending  
In polling sending, your FAX holds a document in its polling box so that other fax  
machines can retrieve it.  
You may find polling sending convenient in the following situations:  
–A company department might store a document in the FAX so that other departments  
can retrieve it if they require that document.  
–When you want the other party to retrieve a document from your FAX at their  
convenience.  
–When you want the other party to bear the transmission cost of receiving a document  
from your FAX.  
Setting Up the Polling Box  
This section explains how to set up the FAX’s polling box so that you can scan a  
document into it for other fax machines to retrieve it.  
Before setting up the polling box, be sure to read the following:  
• You can set an ITU-T standard password for the polling box to restrict being polled  
only by fax machines that have this exact password (see the instructions that follow).  
Make sure you contact the other party to inform them of your password. Do not set a  
password if the other party’s fax machine does not support password transactions.  
• Your FAX can be set to hold the document in its polling box until it is polled by one fax  
machine, or it can be set to continue to hold it so that several fax machines can  
retrieve the document (see below for details).  
Follow this procedure to set up the polling box:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
POLLING BOX  
3
4
Press Set.  
Use ∂ or ¨ to select POLLING BOX.  
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5
6
Press Set three times.  
SETUP FILE  
FILE NAME  
_
:A  
:1  
Use the numeric buttons to enter a  
name for the polling box (max. 24  
characters, including spaces).  
Ex:  
Canon Dpt.1_  
• If you are unsure how to enter  
characters, see p. 3-2.  
7
8
Press Set twice.  
DATA ENTRY OK  
PASSWORD  
PASSWORD  
_
Use the numeric buttons to enter a  
four-digit password.  
Ex:  
PASSWORD 1234  
• This password prevents unauthorised  
access to the polling box settings. You  
will need to enter this password  
whenever you want to change or delete  
the polling box settings. If you do not  
want to enter a password, ignore this  
step.  
9
Press Set twice.  
TX PASSWORD  
10 Use the numeric buttons to enter a  
password (max. 20 digits, including A,  
#, and spaces).  
Ex:  
#123456  
• The fax machine(s) that will be polling  
your FAX must have this password  
registered to be able to retrieve the  
document.  
• If you do not want to register a  
password, ignore this step.  
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9-13  
11 Press Set twice.  
ERASE AFTER TX  
Ex:  
ON  
12 Use ∂ or ¨ to select if the document  
remains in the FAX’s memory after it  
is polled.  
• You can select from the following:  
– ON  
The document in the polling box is  
deleted after it is retrieved by one fax  
machine.  
– OFF  
The document in the polling box  
remains in the polling box so that it  
can be retrieved by an unlimited  
number of fax machines.  
13 Press Set.  
CHANGE DATA  
14 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
Once you have set up the polling box, you are ready to scan into it the document you  
want other fax machines to retrieve.  
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Scanning a Document into the Polling Box  
Follow this procedure to store a document in the polling box so that other fax machines  
can retrieve it:  
You need to set up the polling box before you can scan a document into the polling box (1  
p. 9-12).  
n
1
Load the document, face down in the  
ADF (1 p. 4-3).  
• To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
• You may be unable to scan if the  
memory used (shown in the LCD) is  
close to 100%. To free up space in the  
FAX’s memory: print, send, or delete any  
documents you no longer need to be  
stored in memory (1 p. 9-5).  
Ex:  
MEMORY USED 0%  
(Currently used memory)  
DOCUMENT READY  
(Standby to scan)  
2
3
Open the one-touch speed dial panel.  
Press Polling.  
POLLING TX  
4
Press Set.  
• The FAX scans the document into the  
polling box.  
When another fax machine polls your FAX, the following conditions apply:  
• If you registered a password for the polling box, the other party’s fax machine must  
request the document with this exact same password.  
• If you have not registered a password for the polling box, but the other fax machine  
requests the document from your FAX with a password, the document cannot be  
retrieved.  
Changing or Deleting the Polling Box Settings  
Follow this procedure to change or delete the polling box settings:  
You will be unable to delete the polling box settings if you have scanned a document into  
the polling box (see above). Delete the document from memory first before following the  
procedure below (1 p. 9-9).  
n
1
Open the one-touch speed dial panel.  
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9-15  
2
3
4
5
6
Press Data Registration.  
Press Set.  
DATA REGSTRATION  
USER SETTINGS  
POLLING BOX  
Use ∂ or ¨ to select POLLING BOX.  
Press Set.  
SETUP FILE  
Use ∂ or ¨ to select the setting you  
want.  
• You can select from the following:  
– CHANGE DATA  
Select this setting if you want to  
change the polling box settings.  
– DELETE FILE  
Select this setting if you want to  
delete the polling box settings.  
I If you selected CHANGE DATA in step 6:  
7
Press Set.  
FILE NAME  
• If you registered a password to prevent  
unauthorised access to the polling box  
settings, use the numeric buttons to  
enter it, then press Set.  
8
9
Press Set.  
Ex:  
Canon Dpt.1  
:A  
To change the polling box settings,  
follow the procedure from step 6 on  
p. 9-13.  
I If you selected DELETE FILE in step 6:  
7
Press Set.  
FILE DELETED  
SYSTEM SETTINGS  
• If you registered a password to prevent  
unauthorised access to the polling box  
settings, use the numeric buttons to  
enter it, then press Set.  
• The polling box settings are deleted.  
8
Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
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Restricting Use of Your FAX  
By enabling this feature, you can prevent unauthorised use of your FAX to make calls  
and send faxes.  
Enabling Restriction of Your FAX  
Follow this procedure to enable restriction of your FAX:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
3
4
Press Set.  
Use ∂ or ¨ to select SYSTEM  
SETTINGS.  
SYSTEM SETTINGS  
5
Press Set three times.  
UN/LOCK PHONE  
LOCK PHONE  
OFF  
Ex:  
6
7
Use ∂ or ¨ to select ON.  
Press Set twice.  
ON  
PASSWORD  
Ex:  
Ex:  
PASSWORD  
_
8
Use the numeric buttons to enter a  
four-digit password.  
PASSWORD 1234  
• This password prevents unauthorised  
access to the LOCK PHONE setting  
that enables or disables restriction of  
your FAX. If you do not want to enter a  
password, ignore this step.  
9
Press Set.  
RX RESTRICTION  
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9-17  
10 Press Stop to return to standby mode.  
Ex:  
15:00  
FaxOnly  
Restriction of your FAX is now enabled. No one can make calls or send faxes. (This  
setting does not restrict incoming calls or faxes.)  
Cancelling Restriction of Your FAX  
Follow this procedure to cancel restriction of your FAX:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
3
4
Press Set.  
Use ∂ or ¨ to select SYSTEM  
SETTINGS.  
SYSTEM SETTINGS  
5
6
Press Set twice.  
UN/LOCK PHONE  
PASSWORD  
PASSWORD  
_
Use the numeric buttons to enter the  
four-digit password you registered  
when you enabled restriction.  
• If you did not register a password,  
ignore this step.  
7
8
Press Set twice.  
LOCK PHONE  
Ex:  
ON  
Use ∂ or ¨ to select OFF.  
OFF  
9-18  
Special Features  
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9
Press Set.  
PASSWORD  
15:00  
10 Press Stop to return to standby mode.  
Ex:  
FaxOnly  
Restriction of your FAX is now disabled. Anyone can make calls or send faxes.  
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9-19  
Restricting Reception  
By enabling this feature, you can restrict reception of faxes to only the numbers  
registered for speed dialling on your FAX. This feature is useful to prevent reception of  
unsolicited faxes (e.g. junk mail).  
Follow this procedure to enable or disable receiving restriction:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
3
4
Press Set.  
Use ∂ or ¨ to select SYSTEM  
SETTINGS.  
SYSTEM SETTINGS  
5
6
Press Set.  
UN/LOCK PHONE  
RX RESTRICTION  
Use ∂ or ¨ to select RX  
RESTRICTION.  
7
8
Press Set.  
Ex:  
OFF  
Use ∂ or ¨ to select the setting you  
want.  
• You can select from the following:  
– ON (Enable restriction)  
– OFF (Disable restriction)  
I If you selected ON in step 8:  
9
Press Set twice.  
RX CONDITION  
Ex:  
REGSTERED SENDER  
10 Use ∂ or ¨ to select the restriction  
type setting you want.  
• You can select from the following:  
– REGSTERED SENDER  
To allow reception from the numbers  
registered for speed dialling.  
– WITH SENDER INFO  
To allow reception only when the  
caller gives its telephone number.  
9-20  
Special Features  
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11 Press Set.  
DATE SETUP  
15:00  
12 Press Stop to return to the standby mode.  
Ex:  
FaxOnly  
FaxOnly  
I If you selected OFF in step 8:  
9
Press Set.  
DATE SETUP  
15:00  
10 Press Stop to return to standby mode.  
Ex:  
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9-21  
9-22  
Special Features  
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Chapter 10  
Copying  
Documents You Can Copy.....................................................................10-2  
Making Copies ........................................................................................10-2  
Making a Quick Single Copy .................................................................10-3  
Chapter 10  
Copying  
10-1  
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Documents You Can Copy  
For information on the types of documents you can copy, their requirements, and details  
on loading documents, see Chapter 4.  
Making Copies  
Follow this procedure to make copies:  
1
2
Adjust the paper delivery selector if  
necessary (1 p. 5-4).  
Load the document, face down in the  
ADF (1 p. 4-3).  
• To adjust the contrast, see p. 7-3.  
Ex:  
MEMORY USED 0%  
(Currently used memory)  
DOCUMENT READY  
(Standby to scan)  
3
4
Press Start/Copy.  
COPY  
100% 01  
Press Resolution to select the  
resolution setting you want.  
• You can select from the following:  
– TEXT  
Ex:  
PHOTO  
Suitable for most text documents.  
– PHOTO  
Suitable for documents that contain  
photographs.  
5
6
Open the one-touch speed dial panel.  
To make a reduced copy of your  
document, use ∂ or ¨ to select the  
Ex:  
COPY  
80% 01  
reduction percentage you want.  
• You can select from the following:  
– 70%  
– 80%  
– 90%  
– 100%  
10-2  
Copying  
Chapter 10  
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7
If you want to make multiple copies,  
use the numeric buttons to enter the  
number of copies.  
Ex:  
COPY  
80% 05  
• You can make up to 99 copies.  
The FAX copies at 400 × 300 dpi  
for single copies, and at 200 × 300  
n
dpi for multiple copies. For best  
quality output, make one copy at a  
time.  
8
Press Start/Copy to begin copying.  
COPYING  
• To cancel copying, press Stop. You may  
then need to open the operation panel  
to remove the document from the ADF  
(1 p. 13-2).  
You will be unable to make multiple copies if MEMORY FULL appears in the LCD. Print,  
send, or delete any documents stored in memory to free up space in the FAX’s memory  
(1 p. 9-5), then start again. Also, if you are copying multiple pages with many graphics,  
separate the pages into smaller stacks or make the desired number of copies one at a  
time as needed.  
n
Making a Quick Single Copy  
Follow this procedure if you want to make a quick single copy of a document without  
adjusting the resolution, contrast, or size:  
1
Load the document, face down in the  
ADF (1 p. 4-3).  
Ex:  
MEMORY USED 0%  
(Currently used memory)  
DOCUMENT READY  
(Standby to scan)  
2
Press Start/Copy twice to begin  
copying.  
COPY  
100% 01  
• To cancel copying, press Stop. You  
may then need to open the operation  
panel to remove the document from  
the ADF (1 p. 13-2).  
COPYING  
Chapter 10  
Copying  
10-3  
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10-4  
Copying  
Chapter 10  
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Chapter 11  
Reports and Lists  
Summary of Reports and Lists.............................................................11-2  
ACTIVITY REPORT .................................................................................11-3  
TX (Transmission) REPORT ..................................................................11-4  
MULTI TX/RX (Transaction) REPORT..................................................11-5  
RX (Reception) REPORT........................................................................11-5  
Chapter 11  
Reports and Lists  
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11-1  
Summary of Reports and Lists  
The table below shows the lists and reports that can be printed from your FAX. Refer to  
the pages indicated for more details.  
Report or List  
Description  
Details  
USER’S DATA LIST  
Lists the current settings of your FAX and the p. 14-2  
registered sender information.  
ACTIVITY REPORT  
Shows recent facsimile transactions performed p. 11-3  
by your FAX.  
p. 14-5  
You can enable or disable automatic printing  
of this report after every 20 transactions. You  
can also manually set the FAX to print it.  
TX (Transmission) REPORT Prints after transmission of a document.  
You can enable or disable this feature, or set  
the FAX to print a report only when an error  
occurs.  
p. 11-4  
p. 14-5  
You can also set the FAX to print the first page  
of the document under the report to remind  
you of the contents of the document.  
RX (Reception) REPORT  
Prints after reception of a document. You  
can enable or disable this feature, or set  
the FAX to print a report only when  
an error occurs.  
p. 11-5  
p. 14-5  
MULTI TX/RX (Transaction)  
REPORT  
Prints after sending the same document to  
several fax numbers, or after polling multiple  
fax numbers in one operation.  
p. 11-5  
DOC. MEMORY LIST  
Lists the documents currently stored in the  
p. 9-5  
FAX’s memory.  
MEMORY CLEAR REPORT Prints automatically when power is restored  
to the FAX after a power cut. Lists the  
p. 13-22  
documents deleted from memory.  
1-TOUCH SPD DIAL LIST 1 Lists the numbers and names registered  
1-TOUCH SPD DIAL LIST 2 under one-touch speed dialling buttons.  
p. 6-19  
p. 6-20  
p. 6-21  
CODED SPEED DIAL LIST 1 Lists the numbers and names registered  
CODED SPEED DIAL LIST 2 under coded speed dialling codes.  
GROUP DIAL LIST  
Lists groups registered under one-touch  
speed dialling buttons and coded speed  
dialling codes.  
11-2  
Reports and Lists  
Chapter 11  
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ACTIVITY REPORT  
The FAX is factory-set to automatically print an ACTIVITY REPORT after every 20  
transactions. If you want to print an ACTIVITY REPORT before it is automatically  
printed, follow this procedure:  
1
2
Open the one-touch speed dial panel.  
Press Report.  
ACTIVITY REPORT  
PRINTING REPORT  
3
Press Set.  
• The FAX prints an ACTIVITY REPORT.  
Transactions in an ACTIVITY REPORT are listed chronologically.  
A
A
A
A
A
A
A
1
Stop  
n• If you prefer the FAX not to print an ACTIVITY REPORT after every 20 transactions,  
disable the ACTIVITY REPORT setting (1 p. 14-5).  
• Please note that only one transaction number (TX/RX NO.) is assigned when you send a  
document to several fax numbers in one operation.  
Chapter 11  
Reports and Lists  
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11-3  
TX (Transmission) REPORT  
The FAX is factory-set to print a TX (transmission) REPORT only when an error occurs  
during sending. To change this setting, see TX REPORT, p. 14-5.  
If you set the FAX to print a report, a TX REPORT or an ERROR TX REPORT similar  
to the ones below, will be printed depending on the setting you select.  
PRINT WITH IMAGE  
1
11-4  
Reports and Lists  
Chapter 11  
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MULTI TX/RX (Transaction) REPORT  
A MULTI TX/RX (transaction) REPORT similar to the one below, is printed when you  
send the same document to several fax numbers, or when you poll multiple fax  
numbers in one operation.  
RX (Reception) REPORT  
The FAX is factory-set not to print an RX (reception) REPORT even if an error occurs  
during reception. To change this setting, see RX REPORT, p. 14-5.  
If you set the FAX to print a report, an RX REPORT similar to the one below, will be  
printed.  
Chapter 11  
Reports and Lists  
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11-5  
11-6  
Reports and Lists  
Chapter 11  
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Chapter 12  
Maintenance  
Periodic Cleaning ...................................................................................12-2  
Cleaning the FAX’s Exterior..................................................................12-2  
Cleaning the FAX’s Interior...................................................................12-3  
Cleaning the Scanner Components .....................................................12-5  
Replacing the Toner Cartridge ..............................................................12-7  
Chapter 12  
Maintenance  
12-1  
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Periodic Cleaning  
This section describes the necessary cleaning procedures for your FAX. Please note  
the following before cleaning your unit:  
• Be sure to disconnect the power cord before cleaning the FAX. Since documents in  
memory are erased when the power is disconnected, print or send any documents  
stored in memory before disconnecting the power cord (1 p. 9-5).  
• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick  
to the components or generate static charges.  
Never use volatile liquids such as thinners, benzene, acetone, or any other chemical  
cleaner to clean the interior of the FAX; these can damage the unit’s components.  
c
Cleaning the FAX’s Exterior  
Follow this procedure to clean the FAX’s outer casing:  
1
2
Disconnect the power cord from the  
FAX.  
Wipe the FAX’s exterior with a clean,  
soft, lint-free cloth moistened with  
water or diluted dishwashing detergent  
solution.  
3
When you are finished, reconnect the  
power cord.  
12-2  
Maintenance  
Chapter 12  
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Cleaning the FAX’s Interior  
To prevent toner powder and paper dust from accumulating inside the FAX and  
affecting print quality, clean the unit’s print area periodically.  
Follow this procedure to clean inside the FAX:  
1
2
Disconnect the power cord from the FAX.  
Lift the latch and open the front cover.  
Do not open the front cover  
without lifting the latch since this  
may damage your unit.  
c
3
4
Hold the toner cartridge by its handle  
and remove it from the FAX.  
• To avoid exposing the toner cartridge to  
light, place it in its protective bag or  
wrap it in a thick cloth.  
HANDLE  
Use a clean, soft, dry, lint-free cloth to  
remove any toner or paper debris from  
the unit’s interior (shaded area in the  
illustration).  
c• The fixing assembly becomes  
extremely hot when the unit is in  
use. Be very careful not to touch  
it so as to avoid injury.  
• Be careful not to touch the black  
transfer charging roller since  
this adversely affects print  
quality.  
DO NOT TOUCH THE  
FIXING ASSEMBLY  
DO NOT TOUCH THE BLACK  
TRANSFER CHARGING ROLLER  
Chapter 12  
Maintenance  
12-3  
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5
6
7
When you are finished, reinsert the  
toner cartridge. Hold the toner  
cartridge by its handle and insert it  
into the FAX as far as it will go,  
making sure that its tabs are aligned  
with the rails inside the unit.  
• Always hold the toner cartridge by its  
handle.  
Use both hands to close the front  
cover.  
Reconnect the power cord.  
12-4  
Maintenance  
Chapter 12  
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Cleaning the Scanner Components  
Follow this procedure to periodically check and clean the scanner components:  
1
2
Disconnect the power cord from the FAX.  
Use both hands to gently open the  
operation panel.  
• It only opens partially.  
3
While holding the operation panel  
open, clean these components:  
❚ Separation guide and separation  
roller:  
Wipe with a clean, soft, dry, lint-free  
cloth.  
❚ White sheet and scanning glass:  
Wipe with a clean, soft, lint-free cloth  
moistened with water, then wipe with  
a clean, soft, dry, lint-free cloth.  
SEPARATION  
ROLLER  
SCANNING GLASS  
n• If the scanner components are  
dirty, the documents you send or  
WHITE SHEET  
SEPARATION GUIDE  
copy will also be dirty.  
• Be sure to use a soft cloth to  
avoid scratching the  
components.  
• Do not use tissue paper, paper  
towels, or similar materials for  
cleaning; they can stick to the  
components or generate static  
charges.  
4
Clean the underside of the operation  
panel (shaded area in the illustration).  
• Dirt and dust particles that collect on the  
underside of the operation panel affect  
the quality of the documents you copy  
or send.  
Chapter 12  
Maintenance  
12-5  
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5
Use a clean, soft, dry, lint-free cloth  
to wipe any paper dust from the areas  
surrounding the separation roller  
(shaded area in the the illustration).  
SEPARATION  
ROLLER  
6
7
When you are finished, close the  
operation panel by pressing it down  
from the centre.  
• Be sure to close the operation panel  
until it locks into place, or the unit will  
not function properly.  
Reconnect the power cord.  
12-6  
Maintenance  
Chapter 12  
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Replacing the Toner Cartridge  
The only component of your FAX you will need to replace is the FX-3 toner cartridge.  
Although Canon manufactures many different toner cartridges, the FX-3 toner cartridge  
is the only one designed for use with your FAX. To purchase this toner cartridge,  
contact your local authorised Canon dealer or the Canon help line.  
When CHANGE CARTRIDGE appears in the LCD, you may need to replace the toner  
cartridge. However, it may also indicate that the toner inside the toner cartridge is  
simply unevenly distributed. Before replacing the toner cartridge, follow this procedure  
to distribute the toner evenly:  
1
2
Remove the toner cartridge from the  
FAX (1 steps 1 to 4, below).  
Gently rock the toner cartridge from  
side to side a few times to distribute  
the toner evenly inside it.  
• Poor print quality may result if the toner  
is unequally distributed.  
3
Reinsert the toner cartridge into the  
FAX (1 steps 8 and 9, p. 12-9).  
If after following the procedure above, CHANGE CARTRIDGE remains in the LCD or  
print quality does not improve, follow this procedure to replace the toner cartridge:  
1
2
3
Remove any documents and printouts from the FAX.  
Make sure the FAX is plugged in.  
Lift the latch and open the front cover.  
Do not open the front cover  
without lifting the latch since this  
may damage your unit.  
c
Chapter 12  
Maintenance  
12-7  
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4
Hold the toner cartridge by its handle  
and remove it from the FAX.  
• Discard the old toner cartridge  
immediately according to the local laws  
and regulations for disposal of  
consumables. To recycle your used  
toner cartridge, simply follow the  
instructions included with your new  
FX-3 toner cartridge.  
HANDLE  
5
6
Remove the new FX-3 toner cartridge  
from its protective bag.  
• Save the protective bag in case you  
need to repack the toner cartridge at a  
later date.  
Gently rock the toner cartridge from  
side to side a few times to distribute  
the toner evenly inside it.  
• Poor print quality may result if the toner  
is unequally distributed.  
7
Place and support the toner cartridge  
on a flat, clean surface, then gently  
pull on the plastic tab to remove the  
plastic seal.  
• Use a firm, even pull to avoid breaking  
the seal.  
SIDE VIEW  
TOP VIEW  
PULL WITHIN  
THIS RANGE  
PULL WITHIN  
THIS RANGE  
12-8  
Maintenance  
Chapter 12  
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8
9
Hold the toner cartridge by its handle  
and insert it into the FAX as far as it  
will go, making sure that its tabs are  
aligned with the rails inside the unit.  
• Always hold the toner cartridge by its  
handle.  
Use both hands to close the front  
cover.  
Chapter 12  
Maintenance  
12-9  
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12-10  
Maintenance  
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Chapter 13  
Troubleshooting  
Clearing Jams.........................................................................................13-2  
Jams in the ADF...................................................................................13-2  
Paper Jams...........................................................................................13-3  
Jams in the Paper Delivery Slots .....................................................13-3  
Jams Inside the Unit.........................................................................13-3  
LCD Messages........................................................................................13-8  
Paper Feeding Problems......................................................................13-13  
Faxing Problems...................................................................................13-13  
Sending Problems ..............................................................................13-13  
Receiving Problems............................................................................13-15  
Copying Problems................................................................................13-17  
Telephone Problems.............................................................................13-18  
Printing Problems.................................................................................13-18  
General Problems.................................................................................13-20  
If You Cannot Solve a Problem............................................................13-21  
If a Power Cut Occurs ..........................................................................13-22  
Chapter 13  
Troubleshooting  
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13-1  
Clearing Jams  
Jams in the ADF  
When a document jams or misfeeds in the ADF, the LCD displays CHECK  
DOCUMENT.  
Follow this procedure to clear the document jam:  
nYou do not need to unplug the FAX when clearing document jams.  
1
Press Stop.  
2
Use both hands to gently open the  
operation panel.  
• It only opens partially.  
• Do not try to pull the document out  
without opening the operation panel  
since you may tear or smudge the  
document.  
3
4
While holding the operation panel open,  
remove the document.  
• Pull it gently in either direction.  
• If a multipage document is loaded,  
remove the entire document from the  
ADF.  
If the paper does not pull out  
easily, do not force it. Contact your  
local authorised Canon dealer or  
the Canon help line.  
n
When you are finished, close the  
operation panel by pressing it down  
from the centre.  
• Be sure to close the operation panel  
until it locks into place, or the unit will  
not function properly.  
13-2  
Troubleshooting  
Chapter 13  
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Paper Jams  
When paper jams in the FAX, the LCD displays CLEAR PAPER JAM. Try clearing the  
jam by following the procedure in Jams in the Paper Delivery Slots below. If this does  
not clear the jam, follow the procedure in Jams Inside the Unit.  
Jams in the Paper Delivery Slots  
Follow this procedure to clear a paper jam in the paper delivery slots:  
nYou do not need to unplug the FAX when clearing paper jams.  
1
Gently pull any jammed paper out of  
the unit as shown.  
2
Remove the paper stack from the  
multi-purpose tray and reload it  
(1 p. 2-16).  
If the paper jam occurred while a fax was being received into the FAX’s memory, that fax  
will print automatically when the jam is cleared.  
n
Jams Inside the Unit  
Follow this procedure to clear a paper jam inside the unit:  
nYou do not need to unplug the FAX when clearing paper jams.  
1
Lift the latch and open the front cover.  
Do not open the front cover  
without lifting the latch since this  
may damage your unit.  
c
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Troubleshooting  
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13-3  
2
3
Hold the toner cartridge by its handle  
and remove it from the FAX.  
• To avoid exposing the toner cartridge to  
light, place it in its protective bag or  
wrap it in a thick cloth.  
HANDLE  
Move the paper release lever back.  
c• The fixing assembly becomes  
extremely hot when the unit is in  
use. Be very careful not to touch  
it so as to avoid injury.  
• Be careful not to touch the  
transfer charging roller since  
this adversely affects print  
quality.  
DO NOT TOUCH THE  
FIXING ASSEMBLY  
DO NOT TOUCH THE BLACK  
TRANSFER CHARGING ROLLER  
13-4  
Troubleshooting  
Chapter 13  
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4
Locate the paper jam and clear it as  
explained on the following pages.  
z
x
z Multi-purpose tray area:  
Hold the unit steady and carefully pull  
the jammed paper straight out from  
the unit.  
• Do this carefully to prevent tearing the  
jammed paper. If you do tear it, be sure  
to remove any torn pieces from the unit  
since these will cause paper to jam  
again.  
• The toner on the paper will not have  
been fixed to the paper yet, so remove  
the jammed paper carefully to avoid  
soiling the inside of the unit. Loose toner  
powder inside the unit may adversely  
affect print quality.  
• Loose toner powder can soil any  
surface; protect yourself and your work  
area. Remove immediately any toner  
powder from yourself or your clothing  
with cold water.  
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Troubleshooting  
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13-5  
x Fixing assembly area:  
Top edge of the jammed paper in  
the fixing assembly:  
Push the jammed paper back q, then  
pull it carefully towards you to remove  
it w.  
The fixing assembly becomes  
extremely hot when the unit is in  
use. Be very careful not to touch  
it so as to avoid injury.  
c
2
1
DO NOT TOUCH THE  
FIXING ASSEMBLY  
Top edge of the jammed paper  
has passed through the fixing  
assembly:  
Pass the jammed paper under the  
roller.  
Use both hands to carefully pull out  
the jammed paper.  
• Do this carefully to prevent tearing the  
jammed paper. If you do tear it, be sure  
to remove any torn pieces from the unit  
since these will cause paper to jam  
again.  
13-6  
Troubleshooting  
Chapter 13  
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5
When you are finished, reinsert the  
toner cartridge. Hold the toner  
cartridge by its handle and insert it  
into the FAX as far as it will go,  
making sure that its tabs are aligned  
with the rails inside the unit.  
• Always hold the toner cartridge by its  
handle.  
6
7
Move the paper release lever forward.  
Use both hands to close the front  
cover.  
8
Reload paper in the multi-purpose tray  
(1 p. 2-16).  
If you are experiencing repeated paper jams, it may be due to the paper you are using:  
n
– Tap the paper on a flat surface before stacking it in the multi-purpose tray.  
– Check that the paper you are using meets the requirements for your unit (1 p. 5-2).  
– Make sure you have completely removed any scraps of paper from inside the FAX. Not  
doing so will cause paper to jam again.  
Chapter 13  
Troubleshooting  
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13-7  
LCD Messages  
The following messages are displayed in the LCD when the FAX is performing a task,  
or when it encounters an error. The error code appears in the ACTIVITY REPORT  
(1 p. 11-3).  
Message  
Error Code Cause  
Action  
—
The unit is waiting to  
redial the other party’s  
Wait for the unit to  
automatically redial the fax  
AUTO REDIAL  
fax number because the number (1 p. 7-9).  
line was busy or the  
other party did not  
answer when you tried to  
send the document.  
#018  
The fax/telephone  
number you dialled is  
busy.  
Try sending the document  
at a later time.  
BUSY/NO SIGNAL  
The fax number dialled  
was incorrect.  
Check the fax number and  
dial again.  
The other party’s fax  
machine is not working.  
Contact the other party and  
have them check their fax  
machine.  
The other party is not  
Contact the other party to  
using a G3 fax machine. check that they are using a  
G3 fax machine.  
The telephone line type  
setting on your unit is  
incorrect.  
Set your unit for your  
telephone line type  
(1 p. 3-8).  
The receiving fax  
machine did not answer  
Contact the other party and  
have them check their fax  
within 55 seconds (after machine. You can try to  
all automatic redialling  
attempts).  
send the document using  
manual sending via the  
handset (1 p. 7-6). For an  
overseas call, add pauses  
to the registered number  
(1 p. 9-2).  
—
The toner inside the  
toner cartridge may be  
unevenly distributed.  
Redistribute the toner  
CHANGE CARTRIDGE  
inside the toner cartridge  
(1 p. 12-7). If the message  
remains, replace the toner  
cartridge (1 p. 12-7).  
The toner cartridge is  
empty.  
Replace the toner cartridge  
(1 p. 12-7).  
13-8  
Troubleshooting  
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Message  
Error Code Cause  
Action  
—
The front cover is open.  
Close the front cover.  
CHECK COVER  
#001  
A document is jammed in Clear the document jam  
CHECK DOCUMENT  
the ADF.  
(1 p. 13-2). Then start  
again.  
—
The size of the paper in  
the multi-purpose tray  
Load the correct paper size  
(1 p. 2-16) or change the  
CHECK PAPER SIZE  
and that specified in the PAPER SIZE setting  
PAPER SIZE setting are (1 p. 5-7) to match the  
different.  
size of the paper loaded in  
the multi-purpose tray.  
#021  
No subaddress and/or  
password has been  
Make sure the subaddress  
and/or password match the  
settings on the other  
party’s fax machine  
(1 p. 9-10).  
CHECK POLLING ID  
entered on your unit, or  
the subaddress and/or  
password do not match  
the settings on the other  
party’s fax machine.  
Contact the other party to  
enter the correct  
subaddress and/or  
password.  
#008  
No subaddress and/or  
password has been  
entered on the other  
party’s machine, or the  
subaddress and/or  
password do not match  
the settings on your unit.  
—
The toner cartridge may  
be defective.  
CHECK PRINTER  
Reinstall the toner cartridge  
(1 p. 2-13). If the message  
remains in the LCD, replace  
the toner cartridge  
(1 p. 12-7).  
The unit is connected to  
an uninterruptible power  
supply (UPS).  
Make sure the unit is  
plugged into an AC outlet.  
In either case, if the error  
does not clear, try  
unplugging the unit. Wait  
five seconds, then plug it  
back in. If the message  
remains in the LCD,  
contact your local  
authorised Canon dealer or  
the Canon help line.  
Chapter 13  
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13-9  
Message  
Error Code Cause  
Action  
#083/102 You attempted to send a Contact the other party to  
document or poll another check their settings.  
CHK SUBADDR/PSWD  
fax machine with the  
incorrect subaddress  
and/or password.  
Change your settings if  
necessary (1 pp. 6-3,  
6-8, 9-10).  
—
#003  
—
There is a paper jam.  
Clear the paper jam  
(1 p. 13-3), then reload  
paper in the multi-purpose  
tray (1 p. 2-16).  
CLEAR PAPER JAM  
DOC. TOO LONG  
ECM RX  
The document is longer  
than 1 metre.  
Use a copier to make a  
reduced copy of the  
document and then send  
the copy.  
The unit is receiving  
a fax using Error  
Receiving with ECM may  
take longer than normal  
Correction Mode (ECM). receptions. Turn off ECM if  
you need to receive quickly,  
or if you know your local  
lines are in good condition  
(1 ECM RX, p. 14-7).  
—
The unit is sending a  
fax using Error  
Sending with ECM may  
take longer than normal  
ECM TX  
Correction Mode (ECM). transmissions. Turn off  
ECM if you need to  
transmit quickly, or if you  
know your local lines are in  
good condition (1 ECM  
TX, p. 14-6).  
—
The multi-purpose tray is Load paper in the multi-  
LOAD PAPER  
empty.  
purpose tray (1 p. 2-16),  
then press Stop.  
#037  
The unit’s memory is full Print any documents stored  
because it has received in memory (1 p. 9-6).  
MEMORY FULL  
too many documents, or Then start again.  
a very long or detailed  
document.  
The unit’s memory is full Divide the document and  
because you tried to  
send or copy too many  
send or copy each part  
separately. To free up  
pages at once, or a very space in the unit’s memory,  
long or detailed  
document.  
print, send, or delete any  
documents in memory you  
no longer need (1 p. 9-5).  
13-10  
Troubleshooting  
Chapter 13  
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Message  
Error Code Cause  
Action  
—
Shows the percentage  
of memory currently  
in use.  
If you need more space,  
wait for the unit to send  
any faxes. Also, print, send,  
or delete any documents in  
memory you no longer  
need (1 p. 9-5).  
MEMORY USED nn %  
#012  
#022  
The other party’s fax  
machine is out of paper  
or its memory is full.  
Contact the other party and  
have them load paper in  
their fax machine or free  
up space in their fax  
NO RX PAPER  
NO TEL #  
machine’s memory.  
The one-touch speed  
dialling button or coded  
speed dialling code you  
entered has not been  
registered.  
Register the one-touch  
speed dialling button or  
coded speed dialling code  
(1 Chapter 6).  
—
You entered an invalid  
number.  
Enter a valid number.  
NOT AVAILABLE  
#084  
You attempted to poll a  
fax machine with a  
password, but the other  
party has not set a  
password or their fax  
machine does not  
support polling with a  
password.  
Contact the other party to  
check their settings. If their  
fax machine does not  
support polling with a  
password, delete the  
password you have  
registered (1 pp. 6-3, 6-8,  
6-10).  
PSWD POLL REJECT  
#081  
You attempted to send a Contact the other party to  
PSWD TX REJECTED  
document with a  
password, but the other  
check their settings. If their  
fax machine does not  
party’s fax machine does support reception with a  
not support reception  
with a password.  
password, delete the  
password you have  
registered (1 pp. 6-3, 6-8).  
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13-11  
Message  
Error Code Cause  
Action  
The unit received the fax Load paper in the multi-  
in memory because purpose tray (1 p. 2-16),  
paper or toner ran out, or replace the toner cartridge  
—
REC’D IN MEMORY  
a paper jam occurred  
during reception.  
(1 p. 12-7), or clear the  
paper jam (1 p. 13-3).  
#082  
You attempted to poll a  
fax machine with a  
Contact the other party to  
check their settings. If their  
SELECT POL REJCT  
subaddress, but the other fax machine does not  
party has not set a  
subaddress or their fax  
machine does not  
support polling with a  
subaddress.  
support polling with a  
subaddress, delete the  
subaddress you have  
registered (1 pp. 6-3, 6-8,  
9-10).  
#080  
You attempted to send a Contact the other party to  
document with a check their settings. If their  
SUBADD TX REJECT  
subaddress, but the other fax machine does not  
party’s fax machine does support reception with a  
not support reception  
with a subaddress.  
subaddress, delete the  
subaddress you have  
registered (1 pp. 6-3, 6-8).  
—
—
You pressed Stop to  
cancel a transaction.  
—
TX/RX CANCELLED  
The number shown  
(nnnn) is a unique  
identification number  
assigned to the  
document you are  
sending or receiving.  
This number appears in  
reports so you can identify  
transactions. Write the  
number down if you will  
need it later.  
TX/RX NO. nnnn  
—
The unit is sending a  
document and its  
memory is full.  
The unit continues to send  
the document as memory  
becomes available.  
TX/RX NO. nnnn  
SCANNING P.nnn  
MEMORY FULL  
(Three messages toggle.)  
13-12  
Troubleshooting  
Chapter 13  
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Paper Feeding Problems  
I Paper does not feed properly.  
The multi-purpose tray may contain too many sheets.  
• Make sure you load the correct quantity (1 p. 5-2).  
The paper may not be loaded correctly.  
• Make sure the paper stack is loaded correctly in the multi-purpose tray (1 p. 2-16).  
I Multiple sheets feed together into the FAX.  
The paper may not be loaded correctly.  
• Make sure the paper stack is loaded correctly in the multi-purpose tray (1 p. 2-16).  
The multi-purpose tray may contain too many sheets.  
• Make sure you load the correct quantity (1 p. 5-2).  
Different types of paper may be loaded in the multi-purpose tray.  
• Load only one type of paper.  
• Make sure you load paper that meets the requirements for the FAX (1 p. 5-2).  
• Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock  
with paper already loaded.  
I Repeated paper jams occur.  
The paper you are using may be causing the jams.  
• Make sure you load paper that meets the requirements for the FAX (1 p. 5-2).  
Faxing Problems  
Sending Problems  
I Cannot send a fax.  
The FAX may not be set for the correct telephone line type.  
• Make sure the FAX is set for the correct telephone line type (1 p. 3-8).  
The document may not be loaded correctly.  
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).  
• Make sure the operation panel is closed.  
The one-touch speed dialling button or coded speed dialling code you entered  
may not be registered correctly.  
• Check that the speed dialling settings are registered correctly (1 Chapter 6).  
Chapter 13  
Troubleshooting  
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13-13  
You dialled or have been provided with an incorrect number.  
• Dial the number again, or check that you have the correct number.  
The other party’s fax machine may be out of paper.  
• Contact the other party and ask them to make sure paper is loaded in their fax  
machine.  
There may be other documents being sent from memory.  
• Allow time for those documents to finish sending.  
An error may have occurred during sending.  
• Print an ACTIVITY REPORT and check for an error code (1 p. 11-3).  
The telephone line may not be working properly.  
• Make sure there is a dial tone when you press Hook or when you lift the handset of  
any external device connected to the FAX. If there is no dial tone, contact your local  
telephone company.  
The receiving fax machine may not be a G3 fax machine.  
• Make sure the receiving fax machine is compatible with your FAX (which is a G3 fax  
machine).  
The subaddress and/or password are incorrect.  
• If you registered a subaddress/password under a speed dialling button or code, make  
sure they match the other party’s settings.  
I Faxes sent from the FAX are spotted or dirty.  
The receiving fax machine may not be working properly.  
• Check the FAX by making a copy (1 p. 10-2). If the copy is clear, the problem may be  
in the receiving fax machine. If the copy is spotted or dirty, clean the scanner  
components (1 p. 12-5).  
The document may not be loaded correctly.  
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).  
I Cannot send using Error Correction Mode (ECM).  
The other party’s fax machine may not support ECM.  
• If this is the case, the document is sent without ECM.  
ECM may be disabled.  
• Make sure ECM on your FAX is enabled (1 ECM TX, p. 14-6).  
• Contact the other party to check if ECM on their fax machine is enabled.  
13-14  
Troubleshooting  
Chapter 13  
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I Errors occur frequently while sending.  
The telephone lines may be in poor condition, or you may have a bad connection.  
• Lower the transmission speed (1 TX START SPEED, p. 14-10).  
If none of these solutions solve the problem, unplug the FAX and wait for at least five  
seconds. Then plug it back in and try sending again. If you still cannot send, contact your  
local authorised Canon dealer or the Canon help line.  
n
Receiving Problems  
I Cannot receive a fax automatically.  
The FAX may not be set to receive automatically.  
• For the FAX to receive faxes automatically, the receive mode must be set to FAX  
ONLY MODE, Fax/Tel Mode, ANS.MACHINE MODE, or NET SWITCH*  
(1 Chapter 8 or Appendix C). If you have set ANS.MACHINE MODE, confirm that an  
answering machine is connected to the FAX and that it is turned on with an outgoing  
message properly recorded (1 p. 8-10).  
The FAX may have a document stored in memory, leaving little or no memory  
available.  
• Print, send, or delete any documents stored in memory (1 p. 9-5).  
An error may have occurred during reception.  
• Check the LCD for an error message (1 p. 13-8).  
• Print an ACTIVITY REPORT and check for an error code (1 p. 11-3).  
The multi-purpose tray may be empty.  
• Make sure paper is loaded in the multi-purpose tray (1 p. 2-16).  
The telephone line cord may not be connected properly.  
• Make sure it is connected properly (1 p. 2-6).  
I No automatic switching between telephone and fax calls.  
The FAX may not be set to switch automatically between telephone and fax calls.  
• For the FAX to switch automatically, the receive mode must be set to Fax/Tel Mode,  
ANS.MACHINE MODE, or NET SWITCH* (1 Chapter 8 or Appendix C). If you have  
set ANS.MACHINE MODE, confirm that an answering machine is connected to the  
FAX and that it is turned on with an outgoing message properly recorded (1 p. 8-10).  
The FAX may have a document stored in memory, leaving little or no memory  
available.  
• Print, send, or delete any documents stored in memory (1 p. 9-5).  
*NET SWITCH is available for certain countries only.  
Chapter 13  
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13-15  
An error may have occurred during reception.  
• Check the LCD for an error message (1 p. 13-8).  
• Print an ACTIVITY REPORT and check for an error code (1 p. 11-3).  
The multi-purpose tray may be empty.  
• Make sure paper is loaded in the multi-purpose tray (1 p. 2-16).  
The other party’s fax machine may not send the CNG signal that tells your FAX  
that the incoming call is a fax call.  
• Some fax machines cannot send this signal. In such cases, you will have to receive  
the fax manually (1 p. 8-8).  
I Cannot receive a document manually.  
You may have disconnected the call by pressing Start/Copy or dialling the remote  
receiving ID after hanging up.  
• Always press Start/Copy or dial the remote receiving ID before hanging up.  
Otherwise you will disconnect the call (1 p. 8-8).  
I Print quality is poor.  
You may not be using the correct paper type.  
• Make sure you load paper that meets the requirements for the FAX (1 p. 5-2).  
The other party’s fax machine may not be functioning properly.  
• The sending fax machine usually determines the fax’s quality. Contact the other party  
and have them check that the scanning components of their fax machine are clean.  
Error Correction Mode (ECM) may be disabled.  
• Make sure ECM is on (1 ECM RX, p. 14-7).  
I Faxes do not print.  
The toner cartridge may not be installed properly.  
• Make sure the toner cartridge is installed properly (1 p. 2-13).  
The toner cartridge may need to be replaced.  
• Replace the toner cartridge (1 p. 12-7).  
I Received faxes print blotched or unevenly.  
The telephone lines may be in poor condition, or you may have a bad connection.  
• Error Correction Mode (ECM) sending/receiving should eliminate such problems.  
However, if the telephone lines are in poor condition, you may have to try again.  
The other party’s fax machine may not be functioning properly.  
• The sending fax machine usually determines the fax’s quality. Contact the other party  
and have them check that the scanning components of their fax machine are clean.  
13-16  
Troubleshooting  
Chapter 13  
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Toner may be low or unevenly distributed.  
• Redistribute the toner inside the toner cartridge (1 p. 12-7). If the problem persists,  
replace the toner cartridge (1 p. 12-7).  
I Cannot receive using Error Correction Mode (ECM).  
The other party’s fax machine may not support ECM.  
• If this is the case, the document is received without ECM.  
ECM may be disabled.  
• Make sure ECM on your FAX is enabled (1 ECM RX, p. 14-7).  
• Contact the other party to check if ECM on their fax machine is enabled.  
I Errors occur frequently while receiving.  
The telephone lines may be in poor condition, or you may have a bad connection.  
• Lower the reception speed (1 RX START SPEED, p. 14-10).  
The other party’s fax machine may not be functioning properly.  
• Contact the other party and have them check that their fax machine is functioning  
properly.  
Copying Problems  
I Cannot make copies.  
The document may not be loaded correctly.  
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).  
• Make sure the operation panel is closed.  
The document may not meet the requirements for the FAX.  
• Make sure you load documents that meet the requirements for the FAX (1 p. 4-2).  
I MEMORY FULL appears in the LCD when making multiple  
copies.  
The FAX’s memory is full.  
• Print, send, or delete any documents stored in memory (1 p. 9-5) to free up space in  
the FAX’s memory, then start again.  
The document you are copying may have too many graphics.  
• If multiple pages are being copied, separate the pages into smaller stacks. If not,  
make the desired number of copies one at a time as needed.  
nFor additional troubleshooting, see Printing Problems, p. 13-18.  
Chapter 13  
Troubleshooting  
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13-17  
Telephone Problems  
I Cannot dial.  
The telephone line cord may not be connected properly.  
• Make sure it is connected properly (1 p. 2-6).  
The power cord may not be plugged in securely.  
• Check that the power cord is plugged securely into the FAX and into the wall outlet  
(1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is  
plugged in and turned on.  
The FAX may not be set for the correct telephone line type.  
• Make sure the FAX is set for the correct telephone line type (1 p. 3-8).  
I Optional handset or telephone disconnects while you are  
talking.  
The power cord may not be plugged in securely.  
• Check that the power cord is plugged securely into the FAX and into the wall outlet  
(1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is  
plugged in and turned on.  
The optional handset or telephone cord may be defective.  
• Check the cord by substituting with another cord.  
Printing Problems  
I Alarm light is lit and the FAX beeps while printing.  
The FAX may have a paper jam.  
• Clear the paper jam (1 p. 13-3).  
• If the FAX has no paper jam, unplug the unit and wait five seconds, then plug it back  
in. If the Alarm light remains lit, contact your local authorised Canon dealer or the  
Canon help line.  
I Nothing prints.  
The power cord may not be plugged in securely.  
• Check that the power cord is plugged securely into the FAX and into the wall outlet  
(1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is  
plugged in and turned on.  
13-18  
Troubleshooting  
Chapter 13  
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You may not have removed the plastic seal from the toner cartridge.  
• Make sure you install the toner cartridge properly (1 p. 2-13).  
The toner cartridge may need to be replaced.  
• Replace the toner cartridge (1 p. 12-7).  
I Printout does not match paper size.  
The paper may not be loaded correctly.  
• Make sure the paper stack is loaded correctly in the multi-purpose tray (1 p. 2-16).  
I Printout is skewed.  
The paper may not be loaded correctly.  
• Make sure the paper stack is loaded correctly in the multi-purpose tray (1 p. 2-16).  
• Make sure the paper delivery slots are clear.  
I Paper jams occur.  
You may not be using the correct paper delivery slot.  
• Select the correct paper delivery slot (1 p. 5-4).  
I Printout is not clear.  
You may not be using the correct paper type.  
• Make sure you load paper that meets the requirements for the FAX (1 p. 5-2).  
You may be printing on the wrong side of the paper.  
• Some papers have a “right” side for printing. If the print quality is not as clear as you  
would like it to be, try turning the paper over and printing on the other side.  
I Printout has vertical white streaks.  
Toner may be low or unevenly distributed.  
• Redistribute the toner inside the toner cartridge (1 p. 12-7). If the problem persists,  
replace the toner cartridge (1 p. 12-7).  
Chapter 13  
Troubleshooting  
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13-19  
General Problems  
I FAX has no power.  
The power cord may not be plugged in securely.  
• Check that the power cord is plugged securely into the FAX and into the wall outlet  
(1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is  
plugged in and turned on.  
The power cord may not be supplying power.  
• Check the power cord by substituting with another, or by using a voltmeter to test it for  
continuity.  
I Nothing appears in the LCD.  
The power cord may not be plugged in securely.  
• Check that the power cord is plugged securely into the FAX and into the wall outlet  
(1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is  
plugged in and turned on. If the LCD remains blank, unplug the unit and wait five  
seconds, then plug it back in. If the LCD still remains blank, contact your local  
authorised Canon dealer or the Canon help line.  
13-20  
Troubleshooting  
Chapter 13  
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If You Cannot Solve a Problem  
If you cannot solve the problem after having referred to the information in this chapter,  
contact your local authorised Canon dealer or the Canon help line.  
Canon’s support personnel are trained in the technical support of Canon’s products and  
will able to help you with your problem.  
nAttempting to repair the FAX yourself may void the limited warranty.  
If the FAX makes strange noises, emits smoke or strange smells, unplug it  
immediately and contact your local authorised Canon dealer or the Canon help line.  
Do not attempt to disassemble or repair the unit yourself.  
c
If you need to contact Canon directly, make sure you have the following information:  
• Product name  
FAX-L240 or FAX-L290  
• Serial number  
The serial number is on the label located at the back of the unit.  
• Place of purchase  
• Nature of problem  
• Steps you have taken to solve the problem and the results  
Chapter 13  
Troubleshooting  
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13-21  
If a Power Cut Occurs  
If power is suddenly lost due to a power cut or accidental unplugging, a built-in battery  
retains the FAX’s settings. However, any documents stored in memory will be lost.  
During a power cut, functions are limited as follows:  
• You cannot make telephone calls from the optional handset. Also, depending on the  
telephone, you may not be able to make telephone calls.  
• You cannot send, receive, or copy documents.  
• You can receive telephone calls from the optional handset or telephone connected to  
your unit.  
When power is restored, the FAX automatically prints a MEMORY CLEAR REPORT  
that lists the documents that were deleted from memory as a result of the power cut.  
If the toner cartridge is empty or there is no paper in the multi-purpose tray when power is  
restored, the LCD displays CHANGE CARTRIDGE or LOAD PAPER. In these cases, the  
MEMORY CLEAR REPORT will not be printed even after the toner cartridge is replaced or  
paper is loaded.  
n
13-22  
Troubleshooting  
Chapter 13  
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Chapter 14  
Summary of Settings  
Understanding the Menu System..........................................................14-2  
Printing a List to Check the Current Settings.......................................14-2  
Accessing the Menus ...........................................................................14-3  
USER SETTINGS Menu ..........................................................................14-4  
REPORT SETTINGS Menu .....................................................................14-5  
TX (Transmission) SETTINGS Menu.....................................................14-6  
RX (Reception) SETTINGS Menu ..........................................................14-7  
PRINTER SETTINGS Menu.....................................................................14-8  
POLLING BOX Menu...............................................................................14-9  
SYSTEM SETTINGS Menu....................................................................14-10  
Chapter 14  
Summary of Settings  
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14-1  
Understanding the Menu System  
The FAX menu system allows you to customise the way your unit operates. It consists  
of seven menus, each containing settings that control different functions of your FAX.  
Before adjusting any settings, you may want to print the USER’S DATA LIST to check  
the current settings (1 below).  
Printing a List to Check the Current Settings  
You can print the USER’S DATA LIST to check the current settings of your FAX as well  
as the registered sender information (1 p. 3-5).  
Follow this procedure to print the USER’S DATA LIST:  
1
2
Open the one-touch speed dial panel.  
Press Report.  
ACTIVITY REPORT  
USER DATA LIST  
3
4
Use ∂ or ¨ to select USER DATA  
LIST.  
Press Set.  
• The FAX prints the USER’S DATA LIST.  
PRINTING REPORT  
The sender information is shown at the beginning of the list. The current settings of the  
FAX are listed after this.  
14-2  
Summary of Settings  
Chapter 14  
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Accessing the Menus  
Follow this procedure to access the different menus:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
3
4
Press Set.  
Use ∂ or ¨ to select the menu you  
want.  
• You can select from the following:  
– USER SETTINGS (1 p. 14-4)  
– REPORT SETTINGS (1 p. 14-5)  
– TX SETTINGS (1 p. 14-6)  
– RX SETTINGS (1 p. 14-7)  
– PRINTER SETTINGS (1 p. 14-8)  
– POLLING BOX (1 p. 14-9)  
– SYSTEM SETTINGS (1 p. 14-10)  
5
6
Press Set to access the settings under  
the menu you selected.  
Ex:  
ECM RX  
Refer to the appropriate table  
(1 following pages) and use these  
guidelines to select and register  
settings:  
❚ Use ∂ or ¨ to scroll through the  
settings.  
❚ To register a setting or access sub-  
settings, press Set.  
❚ To return to a previous level, press  
Data Registration.  
• For your settings to be registered, be  
sure to press Set after making a  
selection or entering information.  
• If at any stage you wish to return to  
standby mode, press Stop.  
• If you pause for more than 60 seconds  
while accessing a menu, the unit will  
automatically return to standby mode.  
7
When you are finished, press Stop to  
return to standby mode.  
Ex:  
15:00  
FaxOnly  
Chapter 14  
Summary of Settings  
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14-3  
USER SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you  
have purchased the FAX. The values shown here are average values.  
For the default settings for your FAX, see Appendix B.  
Setting  
Description  
Sub-Settings  
DATE & TIME  
Sets the current date and time (1 p. 3-6).  
–
–
UNIT TELEPHONE #  
Enters the fax/telephone number you want to appear  
at the top of each fax page you send (1 p. 3-6).  
UNIT NAME  
Enters the name or company name you want to appear  
–
at the top of each fax page you send (1 p. 3-6).  
TX TERMINAL ID  
TTI POSITION  
Enables/disables printing of the sender information  
(1 p. 3-5).  
ON  
OFF  
Selects whether the sender information is positioned  
inside or outside the image area (1 p. 3-5).  
OUTSIDE IMAGE  
INSIDE IMAGE  
TELEPHONE #  
MARK  
Selects the prefix for the unit number (1 p. 3-5).  
Selects the scanning contrast (1 p. 7-3).  
FAX  
TEL  
SCAN CONTRAST  
STANDARD  
DARKER  
LIGHTER  
OFFHOOK ALARM  
VOLUME CONTROL  
Enables/disables the off hook alarm that alerts you  
that the handset is not seated properly in its cradle.  
ON  
OFF  
Sets the volume of the FAX sounds.  
–
CALLING VOLUME Selects the ring volume when the FAX detects a voice  
1/2/3  
call.  
KEYPAD VOLUME  
ALARM VOLUME  
Selects the keypad touch beep volume.  
Selects the error alarm volume.  
0 (off)/1/2/3  
0 (off)/1/2/3  
LINE MONITOR VOL Selects the line monitor volume (sound during dialling). 0 (off)/1/2/3  
RX CALL LEVEL  
TEL LINE TYPE  
R-KEY SETTING  
Selects the ring type for incoming calls.  
HIGH  
STANDARD  
Selects the telephone line type setting for your FAX  
(1 p. 3-8).  
TOUCH TONE  
ROTARY PULSE  
Enables dialling through a switchboard.  
PSTN  
If you select PBX, you can select additional sub-settings PBX  
(1 p. 3-9).  
14-4  
Summary of Settings  
Chapter 14  
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REPORT SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you  
have purchased the FAX. The values shown here are average values.  
For the default settings for your FAX, see Appendix B.  
Setting  
Description  
Sub-Settings  
TX REPORT  
Enables/disables automatic printing of a TX  
(transmission) REPORT (1 p. 11-4).  
PRINT ERROR ONLY: Prints a report only when a  
transmission error occurs.  
PRINT ERROR ONLY  
OUTPUT YES  
OUTPUT NO  
OUTPUT YES: Prints a report every time you send a  
document.  
OUTPUT NO: No report is printed.  
PRINT WITH  
IMAGE  
If you select PRINT ERROR ONLY or OUTPUT YES  
above, this setting enables/disables printing of the  
first page of the fax under the report.  
ON  
OFF  
RX REPORT  
Enables/disables automatic printing of an RX  
(reception) REPORT (1 p. 11-5).  
OUTPUT NO: No report is printed.  
PRINT ERROR ONLY: Prints a report only when a  
reception error occurs.  
OUTPUT NO  
PRINT ERROR ONLY  
OUTPUT YES  
OUTPUT YES: Prints a report every time you receive  
a document.  
ACTIVITY REPORT  
Enables/disables automatic printing of an ACTIVITY  
REPORT after every 20 transactions (1 p. 11-3).  
AUTO PRINT ON  
AUTO PRINT OFF  
Chapter 14  
Summary of Settings  
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14-5  
TX (Transmission) SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you  
have purchased the FAX. The values shown here are average values.  
For the default settings for your FAX, see Appendix B.  
Setting  
Description  
Sub-Settings  
ECM TX  
Enables/disables Error Correction Mode (ECM) during  
transmission.  
ON  
OFF  
MID PAUSE SET  
AUTO REDIAL  
REDIAL TIMES  
REDIAL INTERVAL  
TIME OUT  
Selects the length of a pause entered within a  
fax/telephone number with the Redial/Pause button.  
2 SEC  
(1 to 15)  
Enables/disables automatic redialling if the other party’s ON  
line is busy on the first attempt (1 p. 7-9).  
OFF  
Selects the number of redial attempts.  
2 TIMES  
(1 to 10)  
Selects the time interval between redial attempts.  
2 MIN.  
(2 to 99)  
Enables/disables automatic scanning of documents  
after the fax number is entered.  
ON  
OFF  
ON: Scanning begins automatically five seconds after  
entering the fax number (10 seconds if sending to  
multiple fax numbers).  
OFF: Scanning does not start automatically. (You need  
to press Start/Copy to begin scanning.)  
14-6  
Summary of Settings  
Chapter 14  
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RX (Reception) SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you  
have purchased the FAX. The values shown here are average values.  
For the default settings for your FAX, see Appendix B.  
Setting  
Description  
Sub-Settings  
ECM RX  
Enables/disables Error Correction Mode (ECM) during  
reception.  
ON  
OFF  
RX MODE  
Selects the receive mode (1 Chapter 8).  
If you select FAX/TEL AUTO SW, you can select  
additional sub-settings (1 p. 8-5).  
FAX ONLY MODE  
NET SWITCH*  
FAX/TEL AUTO SW  
INCOMING RING  
RING COUNT  
When the RX MODE setting is set to FAX ONLY MODE OFF  
or FAX/TEL AUTO SW, this setting enables/disables  
ON  
ringing when the FAX receives a call.**  
Selects the number of rings before the FAX begins  
receiving.  
2 TIMES  
(1 to 99)  
MAN/AUTO SWITCH When the receive mode is set to MANUAL MODE, this OFF  
setting determines if the FAX switches to fax receive  
ON  
mode after it rings for a specified time.  
F/T RING TIME  
If you select ON above, this setting selects the length of 15 SEC  
time the FAX rings before switching to fax receive  
(1 to 99)  
mode.  
REMOTE RX  
Enables/disables remote receiving.  
ON  
OFF  
REMOTE RX ID  
MEMORY RX  
If you select ON above, this setting selects the remote  
receiving ID.  
25  
(00 to 99)  
Enables/disables reception of a document in the FAX’s ON  
memory when a problem occurs during reception. OFF  
RX PAGE FOOTER  
Enables/disables printing of the reception date and time, OFF  
page number, and transaction number  
ON  
(TX/RX NO.) at the bottom of each received fax page.  
* This setting is available for certain countries only.  
** Even if you have set INCOMING RING to ON, ringing will only occur if you have connected the optional handset or  
a telephone to your unit.  
Chapter 14  
Summary of Settings  
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14-7  
PRINTER SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you  
have purchased the FAX. The values shown here are average values.  
For the default settings for your FAX, see Appendix B.  
Setting  
Description  
Sub-Settings  
RX REDUCTION  
Enables/disables reduction of faxes to fit on the paper  
loaded in the multi-purpose tray.  
ON  
OFF  
If you select ON, you can select the direction of the  
VERTICAL ONLY  
reduction.  
HORIZ & VERTICAL  
PAPER SIZE  
Selects the size of the paper loaded in the multi-  
A4  
purpose tray (1 p. 5-7).  
LTR  
LGL  
CUSTOM  
If you select CUSTOM, you can select additional  
sub-settings (1 p. 5-7).  
ECONOMY PRT  
Enables/disables economy printing (1 p. 5-9).  
OFF  
ON  
TONER SUPPLY LOW Selects whether the FAX continues printing when  
toner level is low (CHANGE CARTRIDGE displayed in  
the LCD).  
RX TO MEMORY  
KEEP PRINTING  
RX TO MEMORY: Stops printing and received faxes are  
stored in memory.  
KEEP PRINTING: Continues printing even when toner  
level is low. Select this setting when you do not have a  
new toner cartridge available and need to print any  
faxes received in memory.  
14-8  
Summary of Settings  
Chapter 14  
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POLLING BOX Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you  
have purchased the FAX. The values shown here are average values.  
For the default settings for your FAX, see Appendix B.  
Setting  
Description  
Sub-Settings  
SETUP FILE  
Sets up the polling box to hold a document to be polled  
–
(1 p. 9-12).  
FILE NAME  
Enters the name for the polling box.  
–
PASSWORD  
Enters a password to restrict access to the polling box  
settings.  
0000 to 9999  
TX PASSWORD  
Enters a standard ITU-T password.  
–
ERASE AFTER TX  
Selects whether the document is deleted from memory ON  
once it is polled, or continues to be stored in memory.  
ON: Document is deleted from memory after it is polled.  
OFF: Document remains in memory after it is polled.  
OFF  
CHANGE DATA  
PASSWORD  
Changes the polling box settings (1 p. 9-15).  
–
–
Enters the password (if registered) to access the  
polling box settings.  
DELETE FILE  
PASSWORD  
Deletes the polling box settings (1 p. 9-15).  
–
–
Enters the password (if registered) to access the  
polling box settings.  
Chapter 14  
Summary of Settings  
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14-9  
SYSTEM SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you  
have purchased the FAX. The values shown here are average values.  
For the default settings for your FAX, see Appendix B.  
Setting  
Description  
Sub-Settings  
UN/LOCK PHONE  
LOCK PHONE  
Enables/disables restriction of the FAX (1 p. 9-17).  
–
Enables/disables restriction of the FAX to make calls  
and send faxes.  
OFF  
ON  
PASSWORD  
Enters a password to restrict access to the LOCK  
PHONE setting.  
0000 to 9999  
RX RESTRICTION  
Restricts reception of faxes to the numbers registered  
for speed dialling on your FAX (1 p. 9-20).  
OFF  
ON  
If you select ON, you can select additional sub-settings.  
DATE SETUP  
Selects the date format displayed in the LCD and  
printed on the faxes you send.  
DD/MM YYYY  
YYYY MM/DD  
MM/DD/YYYY  
DISPLAY LANGUAGE Selects the language of the LCD messages, settings,  
ENGLISH  
FRENCH  
and reports.  
SPANISH  
GERMAN  
ITALIAN  
DUTCH  
FINNISH  
PORTUGUESE  
NORWEGIAN  
SWEDISH  
DANISH  
SLOVENE  
CZECH  
HUNGARIAN  
RUSSIAN  
TX START SPEED  
Selects the speed at which the FAX starts transmitting. 33600bps  
14400bps  
9600bps  
7200bps  
4800bps  
2400bps  
14-10  
Summary of Settings  
Chapter 14  
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Setting  
Description  
Sub-Settings  
RX START SPEED  
Selects the speed at which the FAX starts receiving.  
33600bps  
14400bps  
9600bps  
7200bps  
4800bps  
2400bps  
COUNTRY SELECT*  
Selects the country where you are using the FAX to  
automatically switch the selectable settings and the  
default settings to suit the selected country (1 p. 2-9).  
UK  
GERMANY  
FRANCE  
ITALY  
SPAIN  
HOLLAND  
DENMARK  
NORWAY  
SWEDEN  
FINLAND  
AUSTRIA  
BELGIUM  
SWITZERLAND  
PORTUGAL  
IRELAND  
GREECE  
LUXEMBOURG  
HUNGARY  
CZECH  
RUSSIA  
SLOVENIA  
SOUTH AFRICA  
OTHERS  
SUMMER TIME*  
Sets the summer time (1 p.3-11).  
OFF  
ON  
If you select ON, you can select additional sub-settings.  
*This setting is available for certain countries only.  
Chapter 14  
Summary of Settings  
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14-11  
14-12  
Summary of Settings  
Chapter 14  
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Appendix A  
Specifications  
General Specifications ............................................................................A-2  
Facsimile...................................................................................................A-2  
Copier........................................................................................................A-3  
Telephone..................................................................................................A-3  
Printer........................................................................................................A-3  
Appendix A  
Specifications  
A-1  
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Applicable Standards  
– Electrical Safety: CE*, GS**  
– Radiation: CISPR Pub 22 Class B  
– Other: PTT, Energy Star compliant, CE Marking  
General Specifications  
Power Source  
– 200–240 V  
– 50/60 Hz  
ADF Capacity  
1 p. 4-2  
Power Consumption  
– Maximum: 500 W  
– Standby: Approx. 3.5 W  
Multi-Purpose Tray Capacity  
1 p. 5-2  
Weight  
Printable Area  
1 p. 5-3  
Approx. 10 kg (With components attached)  
Dimensions  
Scanned Area  
1 p. 4-2  
578 mm  
401 mm  
Facsimile  
Applicable Line  
Public Switched Telephone Network (PSTN)  
Compatibility  
G3  
Data Compressing System  
MH, MR, MMR  
Modem Type  
Fax modem  
Modem Speed  
33600/31200/28800/26400/24000/21600/19200/  
16800/14400/12000/9600/7200/4800/2400 bps  
Automatic fallback  
Transmission Speed  
Approx. 3 seconds/page*** at 33.6 Kbps,  
ECM-MMR, transmitting from memory  
Scanning Image Processing  
– Ultra High Quality (UHQ™) image enhancement  
– Halftones: 64 levels of grey  
578 mm  
– Density adjustment 3 levels  
Environmental Conditions  
– Temperature: 10°–32.5°C  
– Humidity: 20%–80% RH  
Transmission/Reception Memory  
Approx. 256 pages***  
Fax Scanning Speed  
Liquid Crystal Display (LCD)  
Approx. 7.7 seconds/page***  
16 × 1  
Display Languages  
English/French/Spanish/German/Italian/Dutch/  
Finnish/Portuguese/Norwegian/Swedish/Danish/  
Slovene/Czech/Hungarian/Russian  
*This standard is applicable for Europe only.  
**This standard is not applicable for Australia.  
***Based on Canon FAX Standard Chart No. 1, standard  
mode.  
A-2  
Specifications  
Appendix A  
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Fax Resolution  
Telephone  
– FAX STANDARD: 8 pels/mm × 3.85 lines/mm  
– FAX FINE: 8 pels/mm × 7.7 lines/mm  
– FAX PHOTO: 8 pels/mm × 7.7 lines/mm with  
halftones  
Connection  
– Optional handset/telephone*  
– Additional telephone/answering machine (CNG  
detecting signal)/data modem  
– SUPER FINE: 8 pels/mm × 15.4 lines/mm  
Dialling  
– Automatic dialling  
One-touch speed dialling (24 destinations)  
Coded speed dialling (100 destinations)  
Group dialling (Max. 123 destinations)  
– Regular dialling (with numeric buttons)  
– Automatic redialling  
Printer  
Printing Method  
Laser beam printing  
Paper Handling  
Automatic feed  
– Manual redialling  
– Pause button  
– Redial button  
– D.T. button*  
Paper Size and Weight  
1 p. 5-2  
Recommended Paper  
1 p. 5-3  
Networking  
Print Speed**  
Approx. 6 pages/minute  
– Sequential broadcasting (Max. 125 destinations)  
– Automatic reception  
– Automatic Fax/Tel switchover  
– Delayed transmission (Max. 125 destinations)  
– Polling transmission  
Print Width  
Max. 206 mm  
– Polling reception  
Resolution  
– Remote reception by telephone (Default ID: 25)  
– Non-ring reception  
– ECM deactivation  
600 × 600 dpi  
Printing Cartridge  
FX-3 toner cartridge  
– Network switch*  
– ACTIVITY REPORT (after every 20 transactions)  
– Non-delivery report  
– TTI (Transmit Terminal Identification)  
Toner Saver  
Approx. 30% to 40% reduction in toner  
consumption  
Copier  
Scanning Resolution  
– Direct Copy: 400 × 300 dpi  
– Memory Copy: 200 × 300 dpi  
Printing Resolution  
600 × 600 dpi  
Reduction  
70%, 80%, 90%  
Copy Speed  
Approx. 6 pages/minute  
No. of Copies  
Max. 99 copies  
*This feature is available for certain countries only.  
**Based on Canon FAX Standard Chart No. 1, standard  
mode.  
Appendix A  
Specifications  
A-3  
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A-4  
Specifications  
Appendix A  
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Appendix B  
Default Settings for  
Each Country  
Default Settings for Each Country .........................................................B-2  
UK, GERMANY, FRANCE, IRELAND....................................................B-2  
AUSTRALIA, HONG KONG, NEW ZEALAND, MALAYSIA,  
SINGAPORE .......................................................................................B-4  
Appendix B  
Default Settings for Each Country  
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B-1  
Default Settings for Each Country  
The default settings in the menus depend on the country you have purchased the FAX.  
A “–” symbol in the table indicates that the menu item or setting option is not available.  
For details on each setting, see “Chapter 14 Summary of Settings.”  
UK, GERMANY, FRANCE, IRELAND  
Country  
UK  
GERMANY  
FRANCE  
IRELAND  
Menu/Setting  
USER SETTINGS Menu  
TX TERMINAL ID  
TTI POSITION  
ON  
ON  
ON  
ON  
OUTSIDE IMAGE  
FAX  
STANDARD  
ON  
OUTSIDE IMAGE  
FAX  
STANDARD  
ON  
OUTSIDE IMAGE  
FAX  
STANDARD  
ON  
OUTSIDE IMAGE  
FAX  
STANDARD  
ON  
TELEPHONE # MARK  
SCAN CONTRAST  
OFFHOOK ALARM  
VOLUME CONTROL  
CALLING VOLUME  
KEYPAD VOLUME  
ALARM VOLUME  
LINE MONITOR VOL  
RX CALL LEVEL  
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
HIGH  
HIGH  
HIGH  
HIGH  
TEL LINE TYPE  
R-KEY SETTING  
TOUCH TONE  
PSTN  
TOUCH TONE  
PSTN  
TOUCH TONE  
PSTN  
ROTARY PULSE  
PSTN  
REPORT SETTINGS Menu  
TX REPORT  
PRINT ERROR ONLY OUTPUT YES  
OUTPUT YES  
ON  
OUTPUT NO  
AUTO PRINT ON  
PRINT ERROR ONLY  
ON  
OUTPUT NO  
PRINT WITH IMAGE  
RX REPORT  
ACTIVITY REPORT  
ON  
ON  
OUTPUT NO  
AUTO PRINT ON  
OUTPUT NO  
AUTO PRINT ON  
AUTO PRINT ON  
TX SETTINGS Menu  
ECM TX  
ON  
4
ON  
2
2 min.  
ON  
ON  
2
ON  
2
2 min.  
ON  
ON  
2
ON  
2
2 min.  
ON  
ON  
2
ON  
2
2 min.  
ON  
MID PAUSE SET  
AUTO REDIAL  
REDIAL TIMES  
REDIAL INTERVAL  
TIME OUT  
B-2  
Default Settings for Each Country  
Appendix B  
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Country  
UK  
GERMANY  
FRANCE  
IRELAND  
Menu/Setting  
RX SETTINGS Menu  
ECM RX  
ON  
ON  
ON  
ON  
RX MODE  
FAX ONLY MODE  
FAX ONLY MODE  
FAX ONLY MODE  
FAX ONLY MODE  
INCOMING RING  
RING COUNT  
MAN/AUTO SWITCH  
F/T RING TIME  
REMOTE RX  
OFF  
2
OFF  
15 sec.  
ON  
OFF  
2
OFF  
15 sec.  
ON  
OFF  
2
OFF  
15 sec.  
ON  
OFF  
2
OFF  
15 sec.  
ON  
REMOTE RX ID  
MEMORY RX  
25  
ON  
25  
ON  
25  
ON  
25  
ON  
RX PAGE FOOTER  
OFF  
OFF  
OFF  
OFF  
PRINTER SETTINGS Menu  
RX REDUCTION  
ON  
ON  
ON  
ON  
VERTICAL ONLY  
VERTICAL ONLY  
VERTICAL ONLY  
VERTICAL ONLY  
PAPER SIZE  
A4  
A4  
A4  
A4  
ECONOMY PRT  
TONER SUPPLY LOW  
OFF  
RX TO MEMORY  
OFF  
RX TO MEMORY  
OFF  
RX TO MEMORY  
OFF  
RX TO MEMORY  
POLLING BOX Menu  
ERASE AFTER TX  
ON  
ON  
ON  
ON  
SYSTEM SETTINGS Menu  
LOCK PHONE  
RX RESTRICTION  
DATE SETUP  
OFF  
OFF  
OFF  
OFF  
OFF  
OFF  
OFF  
OFF  
DD/MM YYYY  
ENGLISH  
33600bps  
33600bps  
–
DD/MM YYYY  
GERMAN  
33600bps  
33600bps  
–
DD/MM YYYY  
FRENCH  
33600bps  
33600bps  
FRANCE  
ON  
MARCH  
LAST WEEK  
SUNDAY  
02:00  
DD/MM YYYY  
ENGLISH  
33600bps  
33600bps  
IRELAND  
ON  
MARCH  
LAST WEEK  
SUNDAY  
02:00  
DISPLAY LANGUAGE  
TX START SPEED  
RX START SPEED  
COUNTRY SELECT  
SUMMER TIME  
BEGIN MONTH  
BEGIN WEEK  
ON  
ON  
MARCH  
LAST WEEK  
SUNDAY  
01:00  
MARCH  
LAST WEEK  
SUNDAY  
02:00  
BEGIN DAY  
BEGIN TIME  
END MONTH  
END WEEK  
END DAY  
END TIME  
OCTOBER  
LAST WEEK  
SUNDAY  
02:00  
OCTOBER  
LAST WEEK  
SUNDAY  
03:00  
OCTOBER  
LAST WEEK  
SUNDAY  
03:00  
OCTOBER  
LAST WEEK  
SUNDAY  
03:00  
Appendix B  
Default Settings for Each Country  
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B-3  
AUSTRALIA, HONG KONG, NEW ZEALAND, MALAYSIA,  
SINGAPORE  
Country  
AUSTRALIA  
HONG KONG NEW ZEALAND  
MALAYSIA  
SINGAPORE  
Menu/Setting  
USER SETTINGS Menu  
TX TERMINAL ID  
TTI POSITION  
ON  
ON  
ON  
ON  
ON  
OUTSIDE IMAGE OUTSIDE IMAGE OUTSIDE IMAGE OUTSIDE IMAGE OUTSIDE IMAGE  
TELEPHONE # MARK  
SCAN CONTRAST  
OFFHOOK ALARM  
VOLUME CONTROL  
CALLING VOLUME  
KEYPAD VOLUME  
ALARM VOLUME  
LINE MONITOR VOL  
RX CALL LEVEL  
FAX  
STANDARD  
ON  
FAX  
STANDARD  
ON  
FAX  
STANDARD  
ON  
FAX  
STANDARD  
ON  
FAX  
STANDARD  
ON  
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
HIGH  
HIGH  
HIGH  
HIGH  
HIGH  
TEL LINE TYPE  
R-KEY SETTING  
TOUCH TONE  
PSTN  
ROTARY PULSE TOUCH TONE  
PSTN PSTN  
ROTARY PULSE TOUCH TONE  
PSTN PSTN  
REPORT SETTINGS Menu  
TX REPORT  
PRINT ERROR ONLY PRINT ERROR ONLY PRINT ERROR ONLY PRINT ERROR ONLY PRINT ERROR ONLY  
PRINT WITH IMAGE  
RX REPORT  
ON  
OUTPUT NO  
ON  
OUTPUT NO  
ON  
OUTPUT NO  
ON  
OUTPUT NO  
ON  
OUTPUT NO  
ACTIVITY REPORT  
AUTO PRINT ON AUTO PRINT ON AUTO PRINT ON AUTO PRINT ON AUTO PRINT ON  
TX SETTINGS Menu  
ECM TX  
ON  
2
ON  
2
2 min.  
ON  
ON  
4
ON  
2
2 min.  
ON  
ON  
2
ON  
2
2 min.  
ON  
ON  
2
ON  
2
2 min.  
ON  
ON  
2
ON  
2
2 min.  
ON  
MID PAUSE SET  
AUTO REDIAL  
REDIAL TIMES  
REDIAL INTERVAL  
TIME OUT  
B-4  
Default Settings for Each Country  
Appendix B  
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Country  
AUSTRALIA  
HONG KONG NEW ZEALAND  
MALAYSIA  
SINGAPORE  
Menu/Setting  
RX SETTINGS Menu  
ECM RX  
ON  
ON  
ON  
ON  
ON  
RX MODE  
FAX ONLY MODE FAX ONLY MODE FAX ONLY MODE FAX ONLY MODE FAX ONLY MODE  
INCOMING RING  
RING COUNT  
MAN/AUTO SWITCH  
F/T RING TIME  
REMOTE RX  
OFF  
2
OFF  
15 sec.  
ON  
OFF  
2
OFF  
15 sec.  
ON  
OFF  
2
OFF  
15 sec.  
ON  
OFF  
2
OFF  
15 sec.  
ON  
OFF  
2
OFF  
15 sec.  
ON  
REMOTE RX ID  
MEMORY RX  
25  
ON  
25  
ON  
25  
ON  
25  
ON  
25  
ON  
RX PAGE FOOTER  
OFF  
OFF  
OFF  
OFF  
OFF  
PRINTER SETTINGS Menu  
RX REDUCTION  
ON  
ON  
ON  
ON  
ON  
VERTICAL ONLY VERTICAL ONLY VERTICAL ONLY VERTICAL ONLY VERTICAL ONLY  
PAPER SIZE  
A4  
A4  
A4  
A4  
A4  
ECONOMY PRT  
TONER SUPPLY LOW  
OFF  
OFF  
OFF  
OFF  
OFF  
RX TO MEMORY RX TO MEMORY RX TO MEMORY RX TO MEMORY RX TO MEMORY  
POLLING BOX Menu  
ERASE AFTER TX  
ON  
ON  
ON  
ON  
ON  
SYSTEM SETTINGS Menu  
LOCK PHONE  
RX RESTRICTION  
DATE SETUP  
OFF  
OFF  
OFF  
OFF  
DD/MM YYYY  
ENGLISH  
33600bps  
33600bps  
–
–
–
–
–
–
–
–
–
–
OFF  
OFF  
OFF  
OFF  
DD/MM YYYY  
ENGLISH  
33600bps  
33600bps  
–
–
–
–
–
–
–
–
–
–
OFF  
OFF  
DD/MM YYYY  
ENGLISH  
33600bps  
33600bps  
–
–
–
–
–
–
–
–
–
–
DD/MM YYYY  
ENGLISH  
33600bps  
33600bps  
–
DD/MM YYYY  
ENGLISH  
33600bps  
33600bps  
–
DISPLAY LANGUAGE  
TX START SPEED  
RX START SPEED  
COUNTRY SELECT  
SUMMER TIME  
BEGIN MONTH  
BEGIN WEEK  
ON  
ON  
OCTOBER  
LAST WEEK  
SUNDAY  
02:00  
MARCH  
LAST WEEK  
SUNDAY  
03:00  
OCTOBER  
FIRST WEEK  
SUNDAY  
02:00  
MARCH  
THIRD WEEK  
SUNDAY  
03:00  
BEGIN DAY  
BEGIN TIME  
END MONTH  
END WEEK  
END DAY  
END TIME  
Appendix B  
Default Settings for Each Country  
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B-5  
B-6  
Default Settings for Each Country  
Appendix B  
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Appendix C  
Country-specific Features  
United Kingdom .......................................................................................C-2  
Connecting External Device ..................................................................C-2  
Ringer Equivalence Number (R.E.N.)....................................................C-2  
Germany....................................................................................................C-3  
Applicable Standards.............................................................................C-3  
Connecting the Telephone Line Cord ....................................................C-3  
Connecting a Telephone ........................................................................C-3  
Connecting an Answering Machine .......................................................C-4  
Customer Support..................................................................................C-4  
Australia....................................................................................................C-5  
For Your Safety.......................................................................................C-5  
Telstra FaxStreamTM Duet.......................................................................C-5  
Setting the FAX for Network Switch...................................................C-6  
Network Switch System Operation....................................................C-6  
New Zealand.............................................................................................C-7  
Caution...................................................................................................C-7  
Telecom FaxAbility .................................................................................C-7  
Setting the FAX for Network Switch...................................................C-8  
Network Switch System Operation....................................................C-8  
Appendix C  
Country-specific Features  
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C-1  
United Kingdom  
Connecting External Device  
If the connectors of the external devices cannot be connected to the jacks on the FAX,  
you will need to purchase one or more B.T. adaptors to connect them as follows:  
Ringer Equivalence Number (R.E.N.)  
Your British Telecom line has a maximum R.E.N. capacity of 4. Your FAX has an R.E.N.  
value of 1 (unless otherwise stated), and so does the optional handset. You can  
therefore use additional equipment with a total R.E.N. value of up to 2. If the R.E.N.  
value exceeds 4, the ringer volume will be reduced and one or more of the connected  
equipment may not function.  
C-2  
Country-specific Features  
Appendix C  
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Germany  
This product is designed for use for residential, commercial and light-industrial purposes.  
Applicable Standards  
Electrical Safety: CE, GS  
Radiation: CISPR Pub 22 Class B  
Other: PTT, Energy Start compliant, CE Marking, Telefax Standard (DTS)  
Connecting the Telephone Line Cord  
Follow the procedure below to connect the telephone line cord.  
THESE JACKS DO NOT FUNCTION.  
Connect one end of the  
supplied telephone line  
cord to the L jack, then  
the other end to the  
telephone line jack on  
the wall.  
To reduce the risk of electrical shock, first connect the telephone line cord to the FAX, then  
connect it to the telephone line jack on the wall.  
n
Use the TAE-cable to connect the FAX to the analogue switch point.  
Connecting a Telephone  
You can connect both the FAX and a telephone to the same telephone line jack on the  
wall using a single telephone line cord.  
Purchase a telephone licensed in Germany. For the telephone connection, you need a  
TAE connection box with NF-code. Connect the telephone to the F-code jack and the  
FAX to the N-code jack of the connection box.  
The connected telephone does not ring in the FAX/TEL AUTO SW mode. When the FAX  
rings, lift the handset from the cradle.  
n
Appendix C  
Country-specific Features  
C-3  
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Connecting an Answering Machine  
By connecting an answering machine to the same telephone line jack on the wall as the  
FAX, you can not only receive documents from another fax, but also receive voice calls.  
• If you use an answering machine which does not correspond to DIN44015,  
compatibility problems may occur with your FAX.  
• Purchase an answering machine licensed in Germany.  
• To connect an answering machine with a telephone integrated, you need a TAE  
connection box with NF-code. Connect the answering machine to the F-code jack and  
the FAX to the N-code jack of the connection box.  
• To connect an answering machine without a telephone integrated, use a connection  
box with NFN-code.  
n• Canon cannot guarantee that all answering machines will be compatible with your FAX,  
due to varying specifications.  
• If you have connected an external device to your FAX, be sure to set the correct receive  
mode (1 Chapter 8).  
• If you want to connect your FAX through a PBX, read the information on p. 3-9.  
Customer Support  
If you cannot solve the problem or if you think your FAX needs servicing, contact to the  
following phone numbers or URLs.  
Canon Hotline 0180-5006022  
http://www.canon.de  
C-4  
Country-specific Features  
Appendix C  
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Australia  
For Your Safety  
To ensure safe operation the three-pin plug supplied must be inserted only into a  
standard three-pin power point which is effectively earthed through the normal  
household wiring.  
Extension cords used with the equipment must be three-core and be correctly wired to  
provide connection to earth. Wrongly wired extension cords are a major cause of  
fatalities.  
The power point shall be located near the equipment and shall be easily accessible.  
The fact that the equipment operates satisfactorily does not imply that the power point  
is earthed and the installation is completely safe. For your safety, if in any doubt about  
the effective earthing of the power point, consult a qualified electrician.  
™
Telstra FaxStream Duet  
In Australia, Telstra offers the FaxStream™ Duet capability. This service allows you to  
assign two numbers to your line: one for fax and one for telephone. When the fax  
number is called, the network sends a specific ring tone which your unit recognises and  
automatically handles as a fax call. If the telephone number is called, a different ring  
tone is sent out from the network so that the call is handled as a voice call. This means  
that there is no switching delay at the caller’s end.  
• Triple ring (short-short-short) for fax receiving.  
Three short rings, at regular intervals.  
• Any ring except triple ring (depending on your switchboard) for telephone  
conversation.  
Contact Telstra for connection information.  
Appendix C  
Country-specific Features  
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C-5  
Setting the FAX for Network Switch  
Follow this procedure to set the receive mode to NET SWITCH:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
RX SETTINGS  
ECM RX  
3
4
5
6
7
8
9
Press Set.  
Use ∂ or ¨ to select RX SETTINGS.  
Press Set.  
Use ∂ or ¨ to select RX MODE.  
Press Set.  
RX MODE  
Ex:  
FAX ONLY MODE  
NET SWITCH  
INCOMING RING  
Use ∂ or ¨ to select NET SWITCH.  
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
15:00  
NET SW.  
When the RX MODE setting is set to NET SWITCH, no other receive mode can be  
selected with the Receive Mode button.  
n
Network Switch System Operation  
The procedure for using the network switch system is almost the same as when using  
the FAX over a normal telephone line. When you receive calls, however, the unit will  
respond slightly differently as described below:  
When you hear the telephone call ring pattern:  
Pick up the handset and talk normally. If you hear a slow beep, it means the call is from  
a fax machine trying to send a fax. Press Start/Copy to receive the fax. If you do not  
pick up the handset, the unit continues to ring until the other party hangs up. If an  
answering machine is connected, it takes over the call.  
When you hear the fax call ring pattern (triple ring):  
After the unit rings, it receives the document automatically.  
C-6  
Country-specific Features  
Appendix C  
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New Zealand  
Caution  
1. This equipment may not necessarily provide for the effective hand-over of a call to or  
from a telephone connected to the same line.  
2. The operation of this equipment on the same line as telephone or other equipment  
with audible warning devices or automatic ring detectors will give rise to bell tinkle or  
noise and may cause false tripping of the ring detector. Should such problems occur,  
the user is not to contact Telecom faults service.  
3. Should this equipment become physically damaged, disconnect immediately from  
the Telecom connection and power source and contact your nearest service agent.  
4. To relocate this equipment please.  
1) Disconnect the equipment from the Telecom connection.  
2) Disconnect the equipment from the power source.  
3) Reconnect the equipment to the power source.  
4) Reconnect the equipment to the Telecom connection.  
5. If the supply cord of this equipment is damaged, it must be replaced by the special  
cord (Parts No.: HH2-1910).  
6. Not all standard telephones will respond to incoming ringing when connected to the  
extension socket.  
7. This device may be subject to bell tinkle, or mistakenly enter receive mode when  
calls are made from another device on the same line. If this occurs, the problem  
should not be referred to the Telecom Faults service.  
8. Please note when you connect an extension phone to this device, if you use an  
extension phone which has features such as “last number redial”, redial memory  
numbers may be lost.  
Telecom FaxAbility  
In New Zealand, Telecom N.Z. offers the FaxAbility capability. This service allows you to  
assign two numbers to your line: one for fax and one for telephone. When the fax  
number is called, the network sends a specific ring tone which your unit recognises and  
automatically handles as a fax call. If the telephone number is called, a different ring  
tone is sent out from the network so that the call is handled as a voice call. This means  
that there is no switching delay at the caller’s end.  
Contact Telecom for connection information.  
Appendix C  
Country-specific Features  
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C-7  
Setting the FAX for Network Switch  
Follow this procedure to set the receive mode to NET SWITCH:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
DATA REGSTRATION  
USER SETTINGS  
RX SETTINGS  
ECM RX  
3
4
5
6
7
8
9
Press Set.  
Use ∂ or ¨ to select RX SETTINGS.  
Press Set.  
Use ∂ or ¨ to select RX MODE.  
Press Set.  
RX MODE  
Ex:  
FAX ONLY MODE  
NET SWITCH  
INCOMING RING  
Use ∂ or ¨ to select NET SWITCH.  
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
15:00  
NET SW.  
When the RX MODE setting is set to NET SWITCH, no other receive mode can be  
selected with the Receive Mode button.  
n
Network Switch System Operation  
The procedure for using the network switch system is almost the same as when using  
the FAX over a normal telephone line. When you receive calls, however, the unit will  
respond slightly differently as described below:  
When you hear the telephone call ring pattern:  
Pick up the handset and talk normally. If you hear a slow beep, it means the call is from  
a fax machine trying to send a fax. Press Start/Copy to receive the fax. If you do not  
pick up the handset, the unit continues to ring until the other party hangs up. If an  
answering machine is connected, it takes over the call.  
When you hear the fax call ring pattern:  
After the unit rings, it receives the document automatically.  
C-8  
Country-specific Features  
Appendix C  
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Appendix D  
Options  
Optional Handset .....................................................................................D-2  
Package Contents..................................................................................D-2  
Attaching the Handset to Your FAX........................................................D-3  
Maintaining Your Handset ......................................................................D-4  
Appendix D  
Options  
D-1  
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Optional Handset*  
An optional handset is available in certain countries for connection to your FAX. Contact  
your local authorised Canon dealer for more information on purchasing this option.  
Please note that the shape of your handset may differ from the one shown in this section.  
However, both handsets have exactly the same functions and performance.  
n
Package Contents  
Make sure your handset package includes the following items:  
HANDSET CRADLE  
HANDSET  
SCREWS WITH PLUGS (2)  
SCREWS  
(Not used with your FAX.)  
RINGER VOLUME SWITCH  
Use a pen or other pointed  
object to select the ring  
volume of the handset  
(HI, LO, or OFF).  
If any items are damaged or missing, notify your local authorised Canon dealer or the  
Canon help line immediately.  
*The optional handset is available for certain countries only.  
D-2  
Options  
Appendix D  
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Attaching the Handset to Your FAX  
Follow this procedure to attach the handset to your FAX:  
1
2
3
4
5
Use a screwdriver to remove the two  
covers on the left side of the unit.  
Remove the screws from the plugs  
and insert the plugs into the holes on  
the handset cradle.  
Insert the plugs (with the handset  
cradle) into the holes on the unit.  
• If you have difficulty inserting the plugs,  
turn the unit so that the left side is  
facing you and the right side is against a  
wall. You can now insert the plugs  
without the unit moving.  
Use your finger to push the screws  
into the plugs.  
• If you have difficulty, use a cross-point  
screwdriver to push the screws all the  
way into the plugs. (Do not screw them  
in as the screws may break.)  
• Make sure you support the unit when  
inserting the screws.  
Place the handset in its cradle and  
connect the handset cord to the h  
jack.  
Appendix D  
Options  
D-3  
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Maintaining Your Handset  
To maintain your handset in top working condition, be sure to follow these guidelines:  
• Do not leave your handset exposed to direct sunlight.  
• Do not install your handset in hot or humid conditions.  
• Do not spray aerosol polishes on your handset since they may enter the holes on your  
handset and cause damage.  
• Use a damp cloth to clean your handset.  
D-4  
Options  
Appendix D  
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Appendix E  
FAX-L290 Instructions  
Introduction ..............................................................................................E-2  
Differences Between the FAX-L290 and FAX-L240...............................E-2  
Using Your Documentation......................................................................E-2  
Unpacking the FAX-L290.........................................................................E-2  
Connecting the FAX-L290 to Your PC.....................................................E-3  
Print Media Requirements.......................................................................E-4  
Printable Area ........................................................................................E-4  
Selecting Print Media...............................................................................E-5  
Loading Envelopes ..................................................................................E-6  
Loading Transparencies ..........................................................................E-7  
Appendix E  
FAX-L290 Instructions  
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E-1  
Introduction  
This Appendix provides information relevant only to purchasers of the FAX-L290 model.  
Please be sure to read this section before reading the rest of this guide.  
Differences Between the FAX-L290 and  
FAX-L240  
In addition to the FAX-L240 features, the FAX-L290 also has the following features:  
• Connectability to your PC for printing  
• Increased memory for storing up to 448 fax pages*  
• Support of a wider range of print media  
Using Your Documentation  
Your FAX-L290 includes the following documentation:  
• This guide: Provides detailed information on how to set up, operate, maintain, and  
troubleshoot your FAX.  
• Printer Driver Guide: This guide, included in the CD-ROM, describes how to use  
your FAX to print from within your PC’s Windows® environment.  
Unpacking the FAX-L290  
Unpack your FAX as described on page 2-2. The items included are exactly the same  
as for the FAX-L240, except that your unit also includes the software necessary for  
connecting it to your PC.  
Check that you have all items. If any are damaged or missing, notify your local  
authorised Canon dealer or the Canon help line immediately.  
In addition to the items shipped with your FAX, you will need to purchase a printer cable to  
connect your FAX to a PC (1 p. E-3).  
n
* Based on Canon FAX Standard Chart No. 1, standard mode.  
E-2  
FAX-L290 Instructions  
Appendix E  
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Connecting the FAX-L290 to Your PC  
To connect your FAX to a PC, you will need to purchase a printer cable that matches  
the interface connector on your PC:  
• A USB cable no longer than 5 metres  
You can purchase the cable from your local authorised Canon dealer.  
Follow this procedure to connect the USB cable:  
Make sure your PC is running Microsoft Windows® 98/Me or Windows® 2000/XP,  
preinstalled by a computer manufacturer on purchase. (The USB port operation also needs  
to be assured by the manufacturer.)  
n
Appendix E  
FAX-L290 Instructions  
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E-3  
Print Media Requirements  
In addition to the paper listed in Chapter 5, you can also load the following print media  
in the multi-purpose tray:  
Print Media  
Size  
Quantity  
Envelopes  
European DL  
7 envelopes  
(220 × 110 mm/  
8.66 × 4.33 in.)  
U.S. Commercial No. 10  
(241.3 × 104.1 mm/  
9.5 × 4.1 in.)  
7 envelopes  
1 sheet  
Transparencies A4, Letter  
Please refer to Chapter 5 for full details on paper handling, loading paper, and selecting  
paper delivery.  
Printable Area  
The shaded area shows the printable area of European DL-size envelopes.  
nFor the printable area of paper, see Chapter 5.  
MAX. 4 mm  
MAX. 4 mm  
MAX. 4 mm  
FEED  
DIRECTION  
MAX. 10 mm  
E-4  
FAX-L290 Instructions  
Appendix E  
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Selecting Print Media  
Follow these guidelines when selecting envelopes and transparencies:  
nFor paper guidelines, see Chapter 5.  
I Envelopes  
• Use standard envelopes with diagonal seams and flaps.  
• To prevent jams in the multi-purpose tray, do not use the following:  
– Envelopes with windows, holes, perforations, cutouts, and double flaps  
– Envelopes made with special coated paper or deeply embossed paper  
– Envelopes with peel-off sealing strips  
– Envelopes with letters enclosed  
• You may be able to load other size envelopes than those listed on the previous page.  
However, Canon cannot guarantee consistent performance on these.  
nWhen printing on envelopes, be sure to use face-up delivery (1 p. 5-4).  
I Transparencies  
• Use only special laser printer transparencies.  
• When printing on transparencies, be sure to use face-up delivery (1 p. 5-4).  
n
• To prevent the transparency from curling, remove it as soon as it exits the FAX and place  
it on a flat surface to cool.  
Appendix E  
FAX-L290 Instructions  
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E-5  
Loading Envelopes  
Follow this procedure to load up to 7 envelopes in the multi-purpose tray:  
1
Prepare the envelopes.  
❚ Arrange the stack of envelopes on a  
firm, clean surface, and press down  
firmly on the edges to make the folds  
crisp.  
• Press all the way around the envelopes  
to remove any curls and expel air from  
inside the envelopes. Also, press firmly  
on the area that corresponds to the  
edges of the back flap.  
❚ Remove any curling from the  
envelopes by holding the edges  
diagonally and bending them gently.  
❚ Run a pen or other rounded object  
along the back flaps to flatten them.  
FLAP  
• The flaps should not bulge more than  
5 mm.  
2
Remove the multi-purpose tray cover  
from the FAX.  
E-6  
FAX-L290 Instructions  
Appendix E  
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3
Insert the stack into the multi-purpose  
tray q (print side facing you), then  
adjust the paper guides to the width of  
the stack w.  
1
2
2
4
5
Replace the multi-purpose tray cover.  
• Be sure to replace this cover to prevent  
dust accumulating inside the unit.  
Adjust the paper delivery selector to  
U (face-up delivery). For details,  
see p. 5-4.  
The FAX is now ready to print.  
Loading Transparencies  
Load transparencies in the multi-purpose tray as for paper. For details, see p. 2-16.  
Appendix E  
FAX-L290 Instructions  
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E-7  
E-8  
FAX-L290 Instructions  
Appendix E  
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Index  
+ button 2-12, 3-7  
∂ button 2-12, 14-3  
¬ button 2-12, 3-4  
® button 2-12, 3-3, 3-4  
¨ button 2-12, 14-3  
(1 p. n-nn), definition 1-2  
1-TOUCH SPD DIAL LIST 1  
description 11-2  
Automatic redialling  
cancelling 7-9, 7-10  
definition 7-9  
setting options for 7-10, 7-11  
B
B.T. adaptor, connecting C-2  
Broadcasting, sequential 7-12, 7-13  
BUSY/NO SIGNAL message 13-8  
Button. See individual button names  
printing 6-18  
sample 6-19  
1-TOUCH SPD DIAL LIST 2  
description 11-2  
C
CALLING VOLUME setting 14-4  
Cancelling  
printing 6-18  
sample 6-19  
polling receiving 9-12  
receiving 8-11  
redialling 7-9, 7-10  
restriction of your FAX 9-18, 9-19  
sending 7-8  
A
A4 setting 5-2, 5-7, 14-8  
ACTIVITY REPORT  
description 11-2  
Cartridge. See Toner cartridge  
printing 11-3  
CHANGE CARTRIDGE message 12-7, 13-9  
CHANGE DATA setting 9-16, 14-9  
CHECK COVER message 13-9  
CHECK DOCUMENT message 13-2, 13-9  
CHECK PAPER SIZE message 13-9  
CHECK POLLING ID message 13-9  
CHECK PRINTER message 13-9  
CHK SUBADDR/PSWD message 13-10  
Cleaning  
sample 11-3  
setting 14-5  
Adaptor, B.T. C-2  
ADF 2-11  
adding pages in 4-4  
capacity 4-2  
definition 1-2  
jams in 13-2  
Alarm light 2-12  
FAX’s exterior 12-2  
ALARM VOLUME setting 14-4  
ANS.MACHINE MODE  
description 8-2  
FAX’s interior 12-3, 12-4  
scanner components 12-5, 12-6  
Clear button 2-12, 3-4  
setting 8-10  
CLEAR PAPER JAM message 13-3, 13-10  
Coded Dial button 2-12, 6-2, 6-16, 6-17  
CODED SPEED DIAL LIST 1  
description 11-2  
AnsMode setting. See ANS.MACHINE MODE  
Answering machine  
connecting 2-6, 2-7  
using with FAX 8-10  
Area  
printing 6-18  
sample 6-20  
printable 5-3  
CODED SPEED DIAL LIST 2  
description 11-2  
scanned of document 4-2  
Assembling, FAX 2-5  
AUTO REDIAL  
printing 6-18  
sample 6-20  
message 13-8  
Coded speed dialling 6-2, 7-4  
making telephone call with 6-17  
registering 6-8 to 6-12  
setting 7-10, 14-6  
Automatic Document Feeder. See ADF  
sending with 6-16  
Index  
I-1  
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Components, FAX 2-11, 2-12. See also individual  
component names  
Connecting  
document set for delayed sending 7-17  
polling box settings 9-15, 9-16  
Delivery, paper. See Paper delivery  
Destination labels 2-2, 6-7, 6-15  
Dial tone, confirming 9-4  
Dialling  
answering machine 2-6, 2-7  
B.T. adaptor C-2  
data modem 2-6, 2-7  
external device 2-6, 2-7  
handset 2-6  
coded speed dialling. See Coded speed dialling  
group dialling. See Group dialling  
methods 7-4  
power cord 2-8  
telephone 2-6, 2-7  
telephone line cord 2-6  
Contrast  
one-touch speed dialling. See One-touch speed  
dialling  
regular 7-4  
copying, setting 7-3  
sending, setting 7-3  
Conventions, type 1-2, 1-3  
Copying 10-2, 10-3  
document requirements 4-2  
problems 13-17  
special 9-2 to 9-4  
speed. See Speed dialling  
switching temporarily to tone 9-3  
through switchboard 3-9, 3-10  
DISPLAY LANGUAGE setting 2-9, 14-10  
DOC. MEMORY LIST  
description 11-2  
quick 10-3  
Cord  
printing 9-5  
answering machine 2-6, 2-7  
data modem 2-6, 2-7  
power 2-2, 2-8  
sample 9-5  
setting 9-5  
DOC. TOO LONG message 13-10  
Document  
telephone 2-6, 2-7  
telephone line 2-2, 2-6  
Correcting mistake 3-4  
Country  
adding pages in ADF 4-4  
definition 1-2  
guide 2-11  
default settings for B-2  
COUNTRY SELECT setting 2-9, 14-11  
Cover  
loading 4-3, 4-4  
problem 4-2  
problems with multipage 4-3  
quantity 4-2  
front 2-11  
multi-purpose tray 2-2, 2-5, 2-11  
CUSTOM setting 5-7, 14-8  
CUSTOM1/LONG setting 5-2, 5-8  
CUSTOM2/SHORT setting 5-2, 5-8  
Customer support 1-3  
requirements 4-2  
scanned area 4-2  
size 4-2  
support 2-2, 2-5, 2-11  
thickness 4-2  
weight 4-2  
Documentation 2-2  
D
D.T. button 2-12, 9-4  
E
Data  
modem, connecting 2-6, 2-7  
Registration button 2-12, 14-3  
Date, entering 3-6  
ECM, definition 1-2  
ECM RX  
message 13-10  
DATE & TIME setting 3-6, 14-4  
DATE SETUP setting 14-10  
Default, definition 1-2  
setting 14-7  
ECM TX  
message 13-10  
DEFAULT ACTION setting 8-6, 8-7  
Delayed sending  
setting 14-6  
ECONOMY PRT setting 5-9, 14-8  
ERASE AFTER TX setting 9-14, 14-9  
ERROR TX REPORT, sample 11-4  
Ex:, definition 1-2  
External device  
deleting document set for 7-17  
printing document set for 7-16  
scanning a document into memory for 7-14, 7-15  
Transmission button 2-12, 7-14, 7-16, 7-17  
DELETE FILE setting 9-16, 14-9  
Deleting  
connecting 2-6, 2-7  
document in memory 9-9  
I-2  
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Hook Button 2-12, 6-17, 7-6, 9-3  
HOOKING setting 3-9, 3-10  
HORIZ & VERTICAL setting 14-8  
F
F/T RING TIME setting 8-6, 8-7, 14-7  
Face-down delivery 5-4, 5-5  
slot 2-11, 5-4  
I
Face-up delivery 5-4, 5-5, 5-6  
slot 2-11, 5-4  
Fax, definition 1-2  
INCOMING RING setting 14-7  
INSIDE IMAGE setting 14-4  
Installing, toner cartridge 2-13 to 2-15  
ITU-TS, definition 1-2  
FAX 2-2  
assembling 2-5  
cleaning 12-2 to 12-6  
clearing jams 13-2 to 13-7  
components 2-11, 2-12. See also individual  
component names  
connecting 2-6 to 2-8  
name, registering 3-6, 3-7  
number, registering 3-6, 3-7  
restricting use 9-17 to 9-19  
testing 2-18  
J
Jack 2-6, 2-7  
Jams  
clearing 13-2 to 13-7  
in ADF 13-2  
in paper delivery slots 13-3  
inside unit 13-3 to 13-7  
paper 13-3 to 13-7  
unpacking 2-2 to 2-4  
FAX ONLY MODE  
K
KEEP PRINTING setting 14-8  
KEYPAD VOLUME setting 14-4  
description 8-2  
setting 8-3, 8-4, 14-7  
FAX/TEL AUTO SW setting 8-5, 14-7  
Fax/Tel Mode  
L
Label  
description 8-2  
destination 2-2, 6-7, 6-15  
paper loading warning 2-2, 2-5  
Latch 2-11  
setting 8-5  
setting options for 8-6, 8-7  
FaxAbility. See Telecom FaxAbility  
FaxOnly setting. See FAX ONLY MODE  
FaxStream™ Duet. See Telstra FaxStream™ Duet  
FaxTel setting. See Fax/Tel Mode  
FILE NAME setting 9-13, 14-9  
Fixing assembly 2-11  
Front cover 2-11  
LCD 2-12  
definition 1-2  
messages 13-8 to 13-12. See also individual  
message names  
Letter mode  
lowercase 3-2, 3-3  
uppercase 3-2, 3-3  
FX-3. See Toner cartridge  
Letters, entering 3-2, 3-3  
Lever, paper release 2-11, 13-4  
LGL setting 5-2, 5-7, 14-8  
Light, Alarm 2-12  
LINE MONITOR VOL setting 14-4  
Lists. See also individual list names  
summary 11-2  
G
G3, definition 1-2  
GROUP DIAL LIST  
description 11-2  
printing 6-18  
sample 6-21  
LOAD PAPER message 13-10  
Loading  
Group dialling 6-2, 7-4  
registering 6-13 to 6-15  
sending with 6-16  
Guide  
document 4-3, 4-4  
paper 2-16 to 2-18  
Location, safety instructions 1-5, 1-6  
LOCK PHONE setting 9-17, 9-18, 14-10  
Lowercase letter mode 3-2, 3-3  
LTR setting 5-2, 5-7, 14-8  
document 2-11  
paper 2-11  
H
Handling, safety instructions 1-4, 1-5  
Handset  
M
Maintenance, safety instructions 1-4, 1-5  
MAN/AUTO SWITCH setting 14-7  
connecting 2-6  
sending manually via 7-6, 7-7  
Index  
I-3  
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MANUAL MODE  
O
description 8-2  
OFFHOOK ALARM setting 14-4  
One-touch speed dial panel 2-12  
One-touch speed dialling 6-2, 7-4  
buttons 2-12, 6-2, 6-16, 6-17  
making telephone call with 6-17  
registering 6-3 to 6-7  
setting 8-8, 8-9  
Manual redialling 7-9  
cancelling 7-9  
Manual sending via the handset 7-6, 7-7  
cancelling 7-8  
Manual setting. See MANUAL MODE  
Memory  
sending with 6-16  
Operation panel 2-11, 2-12  
Optional handset. See Handset  
OUTPUT NO setting 14-5  
OUTPUT YES setting 14-5  
OUTSIDE IMAGE setting 14-4  
deleting document in 9-9  
documents in 9-5 to 9-9  
printing document in 9-6  
printing list of documents in 9-5  
receiving when problem occurs 8-11  
Reference button 2-12, 9-5, 9-6, 9-7, 9-9  
scanning a document for delayed sending into  
7-14, 7-15  
P
Panel, one-touch speed dial 2-12  
Paper  
sending. See Memory sending  
sending document in 9-7, 9-8  
MEMORY CLEAR REPORT 13-22  
description 11-2  
delivery. See Paper delivery  
feeding problems 13-13  
guide 2-11  
jams 13-3 to 13-7  
sample 13-22  
loading 2-16 to 2-18  
loading warning label 2-2, 2-5  
path 5-4  
printable area 5-3  
quantity 5-2  
MEMORY FULL message 13-10  
MEMORY RX setting 14-7  
Memory sending 7-5, 7-6  
cancelling 7-8  
MEMORY USED nn% message 13-11  
Menu. See also individual menu names  
accessing 14-3  
release lever 2-11, 13-4  
requirements 5-2, 5-3  
rest 2-2, 2-5, 2-11  
definition 1-2  
selecting 5-3  
system, understanding 14-2, 14-3  
Messages. See LCD messages  
MID PAUSE SET setting 14-6  
Mistake, correcting 3-4  
MULTI TX/RX (Transaction) REPORT 11-5  
description 11-2  
size setting 5-2, 5-7, 5-8  
weight 5-2  
Paper delivery  
face-down 5-4, 5-5  
face-up 5-4, 5-5, 5-6  
selecting 5-4 to 5-6  
selector 2-11, 5-5  
sample 11-5  
MULTI TX/RX REPORT. See MULTI TX/RX  
(Transaction) REPORT  
Multi-purpose tray 2-11  
capacity 5-2  
slot, jams in 13-3  
PAPER SIZE setting 5-7, 14-8  
Password  
for polling box, setting 9-12 to 9-14  
for polling receiving 9-10  
registering for coded speed dialling 6-8 to 6-12  
registering for one-touch speed dialling 6-3 to 6-7  
PASSWORD setting 9-13, 9-17, 9-18, 14-9, 14-10  
Pause, entering 9-2  
PBX  
cover 2-2, 2-5, 2-11  
N
NET SW setting. See NET SWITCH setting  
NET SWITCH  
description 8-2  
setting 14-7, C-5, C-6, C-7, C-8  
NO RX PAPER message 13-11  
NO TEL # message 13-11  
NOT AVAILABLE message 13-11  
Number  
definition 3-9  
setting 3-9, 14-4  
Polling  
another fax machine 9-10, 9-11  
box. See Polling box  
button 2-12, 9-11, 9-15  
entering 3-2, 3-3, 3-4  
mode 3-2, 3-3, 3-4  
Numeric buttons 2-12, 3-2  
I-4  
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definition 9-10  
receiving. See Polling receiving  
sending. See Polling sending  
Q
Quantity  
document 4-2  
paper 5-2  
Polling box  
changing settings 9-15, 9-16  
deleting settings 9-15, 9-16  
scanning document into 9-15  
setting up 9-12 to 9-14  
POLLING BOX  
menu 14-3, 14-9  
setting 9-12, 9-16  
Polling receiving  
cancelling 9-12  
polling another fax machine 9-10, 9-11  
Polling sending  
changing polling box settings 9-15, 9-16  
deleting polling box settings 9-15, 9-16  
scanning document into polling box 9-15  
setting up polling box 9-12 to 9-14  
Power  
R
R button 2-12  
registering 3-9, 3-10  
REC’D IN MEMORY message 8-11, 13-12  
Receive Mode button 2-12  
Receiving. See also individual receive modes  
cancelling 8-11  
in memory when problem occurs 8-11  
methods 8-2  
polling. See Polling receiving  
problems 13-15 to 13-17  
remote, definition 8-8  
restricting 9-20  
while performing other tasks 8-11  
Reception report. See RX (Reception) REPORT  
REDIAL INTERVAL setting 7-11, 14-6  
REDIAL TIMES setting 7-11, 14-6  
Redial/Pause button 2-12, 7-9, 9-2  
Redialling 7-9 to 7-11  
cord 2-2, 2-8  
cut 13-22  
supply, safety instructions 1-6  
switch 2-8  
PREFIX setting 3-9, 3-10  
PRINT ERROR ONLY setting 14-5  
PRINT WITH IMAGE setting 14-5  
PRINTER SETTINGS menu 14-3, 14-8  
Printing  
Remote reception, definition 8-8  
REMOTE RX ID setting 14-7  
REMOTE RX setting 14-7  
Replacing  
toner cartridge 12-7 to 12-9  
Report button 2-12, 6-18, 11-3, 14-2  
REPORT SETTINGS menu 14-3, 14-5  
Reports. See also individual report names  
summary 11-2  
area 5-3  
document in memory 9-6  
document set for delayed sending 7-16  
lists. See individual list names  
problems 13-18, 13-19  
reports. See individual report names  
Problems  
Resolution  
button 2-12, 7-2, 10-2  
copying, setting 10-2  
sending, setting 7-2  
cannot solve 13-21  
copying 13-17  
document 4-2  
general 13-20  
Rest, paper 2-2, 2-5, 2-11  
Restricting  
reception 9-20  
multipage document 4-3  
paper feeding 13-13  
printing 13-18, 13-19  
receiving 13-15 to 13-17  
receiving into memory when 8-11  
sending 13-13 to 13-15  
telephone 13-18  
use of FAX 9-17 to 9-19  
RING COUNT setting 14-7  
RING START TIME setting 8-6, 8-7  
R-KEY SETTING 3-9, 14-4  
Roller, transfer charging 2-11  
ROTARY PULSE setting 3-8, 14-4  
RX, definition 1-2  
PSTN setting 3-9, 14-4  
PSWD POLL REJECT message 13-11  
PSWD TX REJECTED message 13-11  
Pulse dialling  
RX (Reception) REPORT 11-5  
description 11-2  
sample 11-5  
RX (Reception) SETTINGS menu 14-3, 14-7  
RX CALL LEVEL setting 14-4  
RX MODE setting 8-3, 8-5, 14-7, C-6  
RX PAGE FOOTER setting 14-7  
RX REDUCTION setting 14-8  
setting for 3-8  
switching temporarily to tone dialling 9-3  
Index  
I-5  
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RX REPORT. See also RX (Reception) REPORT  
setting 14-5  
Special function buttons 2-12. See also individual  
button names  
RX RESTRICTION setting 9-20, 14-10  
RX SETTINGS menu. See RX (Reception) SETTINGS  
menu  
Speed dialling. See also individual speed dialling  
methods  
definition 6-2  
RX START SPEED setting 14-10  
RX TO MEMORY setting 14-8  
lists. See Speed dialling lists  
making telephone call with 6-17  
methods 6-2  
sending document with 6-16  
using 6-16, 6-17  
S
Safety instructions 1-4 to 1-6  
Saving, toner consumption 5-9  
SCAN CONTRAST setting 7-3, 14-4  
Scanner components, cleaning 12-5, 12-6  
Scanning  
Speed dialling lists. See also individual list names  
printing 6-18 to 6-21  
samples 6-19 to 6-21  
Start/Copy button 2-12, 10-2, 10-3  
Stop button 2-12, 14-3  
contrast, copying 7-3  
contrast, sending 7-3  
document area 4-2  
SUBADD TX REJECT message 13-12  
Subaddress  
document for delayed sending into memory 7-14,  
7-15  
for polling receiving 9-10  
registering for coded speed dialling 6-8 to 6-12  
registering for one-touch speed dialling 6-3 to 6-7  
SUMMER TIME setting 3-11, 14-11  
Support  
resolution, copying 10-2  
resolution, sending 7-2  
SELECT POL REJCT message 13-12  
Selector, paper delivery 2-11, 5-5  
Sender information  
customer 1-3  
document 2-2, 2-5, 2-11  
tray 2-2, 2-5, 2-11  
definition 3-5  
registering 3-5 to 3-7  
sample 3-5  
Switchboard, dialling through 3-9, 3-10  
Symbols, entering 3-2, 3-4  
SYSTEM SETTINGS menu 14-3, 14-10  
Sending  
at preset time. See Delayed sending  
cancelling 7-8  
T
delayed. See Delayed sending  
document in memory 9-7, 9-8  
document requirements 4-2  
manual via the handset 7-6, 7-7  
memory 7-5, 7-6  
TEL LINE TYPE setting 3-8, 14-4  
Telecom FaxAbility 8-2, C-7  
Telephone  
connecting 2-6, 2-7  
making call with speed dialling 6-17  
problems 13-18  
methods 7-5 to 7-7  
polling. See Polling sending  
problems 13-13 to 13-15  
same document to several fax numbers 7-12, 7-13  
timer. See Delayed sending  
with coded speed dialling 6-16  
with group dialling 6-16  
with one-touch speed dialling 6-16  
with speed dialling 6-16  
Sequential broadcasting 7-12, 7-13  
Serial number, FAX 13-21  
Set button 2-12, 14-3  
TELEPHONE # MARK setting 14-4  
Telephone line  
cord 2-2, 2-6  
type, setting 3-8  
Telstra FaxStream™ Duet 8-2, C-5  
Testing FAX 2-18  
Thickness, document 4-2  
Time  
entering 3-6  
sending at preset. See Delayed sending  
TIME OUT setting 14-6  
Timer sending. See Delayed sending  
Tone dialling  
Settings. See also individual setting names  
printing list of 14-2  
SETUP FILE setting 9-13, 14-9  
Shipping materials, removing 2-4  
Size  
setting for 3-8  
switching temporarily to 9-3  
T( ) button 9-3  
T
document 4-2  
paper 5-2, 5-7, 5-8  
Space button 2-12, 3-3, 3-4  
I-6  
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Toner cartridge 2-2  
W
compartment 2-11  
installing 2-13 to 2-15  
replacing 12-7 to 12-9  
Weight  
document 4-2  
paper 5-2  
unit 1-5  
Toner saver setting 5-9  
TONER SUPPLY LOW setting 14-8  
TOUCH TONE setting 3-8, 14-4  
Transfer charging roller 2-11  
Transmission report. See TX (Transmission) REPORT  
Tray  
multi-purpose 2-11  
multi-purpose, cover 2-2, 2-5, 2-11  
support 2-2, 2-5, 2-11  
TTI POSITION setting 14-4  
TX, definition 1-2  
TX (Transmission) REPORT 11-4  
description 11-2  
sample 11-4  
TX (Transmission) SETTINGS menu 14-3, 14-6  
TX PASSWORD setting 9-13, 14-9  
TX REPORT. See also TX (Transmission) REPORT  
setting 14-5  
TX SETTINGS menu. See TX (Transmission)  
SETTINGS menu  
TX START SPEED setting 14-10  
TX TERMINAL ID setting 14-4  
TX/RX CANCELLED message 13-12  
TX/RX NO., definition 1-2  
TX/RX NO. nnnn message 13-12  
TX/RX NO. nnnn, SCANNING P.nnn, MEMORY FULL  
message 13-12  
Type conventions 1-2, 1-3  
U
UN/LOCK PHONE setting 9-17, 9-18, 14-10  
UNIT NAME setting 3-7, 14-4  
UNIT TELEPHONE # setting 3-7, 14-4  
Unpacking FAX 2-2 to 2-4  
Uppercase letter mode 3-2, 3-3  
USER SETTINGS menu 14-3, 14-4  
USER’S DATA LIST  
description 11-2  
printing 14-2  
sample 14-2  
User’s Guide, type conventions 1-2, 1-3  
V
VERTICAL ONLY setting 14-8  
Volume  
ALARM VOLUME setting 14-4  
CALLING VOLUME setting 14-4  
KEYPAD VOLUME setting 14-4  
LINE MONITOR VOL setting 14-4  
VOLUME CONTROL setting 14-4  
VOLUME CONTROL setting 14-4  
Index  
I-7  
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I-8  
Index  
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HT1-2194-000-V.1.0  
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